2016-10-03_Agenda Packet--Dossier de l'ordre du jour
City of Saint John
Common Council Meeting
Monday, October 3, 2016
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en français pour une réunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
th
4:30 p.m. 8 Floor Boardroom City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Employment Matter 10.2(4)(b,c,f,j)
1.3 Financial Matter 10.2(4)(c)
Ville de Saint John
Séance du conseil communal
Le lundi 3 octobre 2016
18 h, Salle du conseil
Comité plénier
1. Ouverture de la séance
Si vous souhaitez obtenir des services en français pour une réunion du conseil communal,
veuillez communiquer avec le bureau du greffier communal au 658-2862.
Chacun des points suivants, en totalité ou en partie, peut faire l'objet d'une discussion en
privé en vertu des dispositions prévues à l'article 10 de la Loi sur les municipalités. Le
conseil/comité prendra une ou des décisions à cet égard au cours de la séance publique :
e
16 h 30 Salle de conférence, 8 étage, hôtel de ville
1.1 Approbation du procès-verbal paragraphe 10.2(4)
1.2 Question relative à l'emploi alinéas 10.2(4)b), c), f), j)
1.3 Question financière alinéa 10.2(4)c)
1.4 Question relative à l'emploi alinéa 10.2(4)j)
1.5 Question relative aux biens-fonds alinéa 10.2(4)d)
Séance ordinaire
1. Ouverture de la séance
2. Approbation du procès-verbal
2.1 Procès-verbal du 19 septembre 2016
2.2 Procès-verbal de la séance publique du comité plénier tenue le
26 septembre 2016
3. Adoption de l'ordre du jour
4. Divulgations de conflits d'intérêts
5. Questions soumises à l'approbation du conseil
5.1 Zoo Cherry Brook de la région du Grand Saint John Demande de
subvention de 2017 (recommandation : voir les délibérations budgétaires
de 2017)
5.2 Centre des ressources pour personnes âgées Demande de subvention
(recommandation : renvoyer aux délibérations budgétaires de 2017)
5.3 Commission régionale des installations Approbations budgétaires de
2017 (recommandation : accepter à titre informatif)
5.4 Conseil d'administration de la Commission du régime de retraite
Assemblée générale annuelle du 26 octobre 2016 (recommandation :
accepter à titre informatif)
5.5 Remplacement des camions de signalement et des tracteurs pour les
trottoirs municipaux (recommandation figurant au rapport)
5.6 Date prévue d'une audience publique relativement aux 105-115,
promenade Mountain View et 65, avenue University (recommandation
figurant au rapport)
5.7 Lettre de J. Bond au sujet de la Ville de Saint John (recommandation :
accepter à titre informatif)
5.8 Recensement de 2016 Lettre d'entente du consortium sur le lieu de
travail (recommandation figurant au rapport)
5.9 Cadre de reddition de comptes de 2016 pour les organismes, les conseils
d'administration et les commissions Rapports écrits (recommandation :
accepter à titre informatif)
5.9.1 Découvrez Saint John
5.9.2 Entreprise Saint John
5.9.3 Harbour Station
5.9.4 Bureau des commissaires de la police de Saint John
5.9.5 Saint John Development Corporation
5.9.6 Saint John Energy
5.9.7 Saint John Industrial Parks
5.9.8 Commission sur le stationnement et Commission des transports de
Saint John
5.9.9 Trade & Convention Centre
5.10 Entente relative à l'entretien des ascenseurs/escaliers (recommandation
figurant au rapport)
5.11 Énoncés de politiques des ressources humaines (recommandation figurant
au rapport)
6. Commentaires présentés par les membres
7. Proclamation
7.1 Mois de sensibilisation au cancer de la prostate Septembre 2016
er
7.2 Journée internationale des personnes âgées Le 1 octobre 2016
er
7.3 Semaine de mieux-être Du 1 au 7 octobre 2016
8. Délégations et présentations
8.1 Présentation du Centre des arts de Saint John
9. Audiences publiques 18 h 30
9.1 Présentation du personnel Rezonage visant le 34, avenue Mount Pleasant
Est
9.1.1 Comité consultatif d'urbanisme recommandant le rezonage
conformément aux conditions imposées par l'article 39
9.1.2 Projet de modification de l'Arrêté de zonage visant le 34, avenue
Mount Pleasant Est (première et deuxième lectures)
9.2 Présentation du personnel Rezonage et dérogation visant le 50,
rue Hazen
9.2.1 Comité consultatif d'urbanisme recommandant le rezonage
conformément aux conditions imposées par l'article 39
9.2.2 Projet de modification de l'Arrêté de zonage visant le
50, rue Hazen (première et deuxième lectures)
9.3 Présentation du personnel Lotissement et rezonage visant les 200-202,
chemin Westmorland
9.3.1 Comité consultatif d'urbanisme recommandant le rezonage
conformément aux conditions imposées par l'article 39
9.3.2 Projet de modification de l'Arrêté de zonage visant les 200-
202, chemin Westmorland (première et deuxième lectures)
9.4 Présentation du personnel 100-112, rue Prince Edward
9.4.1 Recommandation du Comité consultatif d'urbanisme d'approuver la
modification des conditions imposées par l'article 39
9.4.2 Modification proposée aux conditions imposées par l'article 39
visant les 100-112, rue Prince Edward
10. Étude des arrêtés municipaux
11. Interventions des membres du conseil
11.1 Lettre de remerciement à l'Administration portuaire de Saint John
(mairesse suppléante McAlary)
12. Affaires municipales évoquées par les fonctionnaires municipaux
12.1 Journée de nettoyage du bassin versant
13. Rapports déposés par les comités
13.1 Recommandation du Comité des finances
13.2 Projets visant les quartiers de la péninsule centrale
14. Étude des sujets écartés des questions soumises à l'approbation du conseil
15. Correspondance générale
16. Ordre du jour supplémentaire
16.1 Date prévue d'une audience publique relativement au 15, rue Fulton
17. Comité plénier
17.1 Conseiller stratégique en matière de contrat de travail Bureau du maire
17.2 Entente de financement Découvrez Saint John
17.3 Subventions pour les servitudes de drainage des eaux de pluie de l'aéroport
o
de Saint John Partie du terrain portant le NID n 00354696
18. Levée de la séance
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
SEPTEMBER 19, 2016 AT 6:00 PM
IN THE COUNCIL CHAMBER
Present: Mayor D. Darling
Deputy Mayor S. McAlary
Councillor-at-Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 John MacKenzie
Councillor Ward 2 Sean Casey
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 Donna Reardon
Councillor Ward 4 David Merrithew
Councillor Ward 4 Ray Strowbridge
Also
Present: City Manager J. Trail
Deputy City Manager N. Jacobsen
City Solicitor J. Nugent
Commissioner of Finance and Treasurer K. Fudge
Commissioner of Transportation and Environment M. Hugenholtz
Commissioner of Growth and Community Development J. Hamilton
Commissioner Water B. McGovern
Deputy Commissioner Transportation and Environment A. Poffenroth
Fire Chief K. Clifford
Police Chief J. Bates
Common Clerk J. Taylor
Deputy Common Clerk P. Anglin
1. Call to Order
Mayor Darling called the meeting to order. The Mayor awarded Emma Coakley a
Certificate of Recognition for her outstanding contribution made to the War
Amps Program.
2. Approval of Minutes
2.1 Minutes of September 6, 2016
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the minutes of the meeting of Common Council, held on
September 6, 2016, be approved.
3. Approval of Agenda
Moved by Councillor MacKenzie, seconded by Councillor Sullivan:
RESOLVED that the agenda of this meeting be approved with the addition of
items: 17.1 Parking Lot Compliance Program; 17.2 Recommendation for Pension
under An Act respecting the Saint John Firefi
17.3 Procurement of Realty Consulting Services for City Hall
MOTION CARRIED.
4. Disclosures of Conflict of Interest
No disclosures of conflict of interest were declared.
5. Consent Agenda
5.1 That the Fundy Soccer - Request for Sponsorship be referred to the
Community Grants Evaluation Committee.
5.2 That the Samuel-de-/ŷğƒƦƌğźƓ 9ǝĻƓƷ ϔ5ĽŅźaźƩğĭƌĻЋЉЊЏ - Request for
Support be referred to the Community Grants Evaluation Committee.
5.3 That as recommended by the City Manager in the submitted report M&C
2016-233: Cleanup of the Property at 94 and 96 Woodhaven Drive (PID 00370288)
pursuant to the Unsightly Premises and Dangerous Buildings and Structures
Bylaw, Common Council direct one or more of the Officers appointed and
designated by Council for the enforcement of the Saint John Unsightly Premises
and Dangerous Buildings and Structures By-law, to arrange for the cleanup and
permanent disposal of the junk, rubbish, refuse, residue of production or
construction, derelict vehicle, equipment, machinery and/or parts thereof at 94
and 96 Woodhaven Drive (PID#00370288), in accordance with the applicable City
purchasing policies.
5.4 That as recommended by the City Manager in the submitted report M&C
2016-234: Demolition of Vacant, Dilapidated and Dangerous Building at 90
Victoria Street (PID 00380428), Common Council direct one or more of the
Officers appointed and designated by Council for the enforcement of the Saint
John Unsightly Premises and Dangerous Buildings and Structures By-law, to
arrange for the demolition of the building at 90 Victoria Street (PID#00380428), in
accordance with the applicable City purchasing policies.
5.5 That the Saint John Theatre Company - Request to Present be referred to
the Clerk to schedule.
5.6 That as recommended by the City Manager in the submitted report M&C
2016-204: Cancellation of Contract 2015-08 1500mm Dia. Raw Water
Transmission Main Pipe Repair, Contract 2015-08 1500mm Dia. Raw Water
Transmission Main Pipe Repair awarded to Gulf Operators Ltd. on March 16, 2015
(M&C 2015- 50) be cancelled.
5.7 Referred to 14.1.
5.8 That as recommended by the City Manager in the submitted report M&C
2016-235: 2016 Capital Budget Harbour Station, Common Council approve the
5.9 That as recommended by the City Manager in the submitted report M&C
2016-236: Stop-Up and Closure and Subsequent Sale of Portion of Southwark
Street to Maritime Abrasives Ltd, Common Council adopt the following resolution:
1. That the Public Hearing to consider the passing of a By-law to Stop Up and
Close a 550 square metre portion of a public street known as Southwark Street,
as shown on a Plan of Survey (as submitted), be set for Monday, October 17, 2016
at 6:30 p.m. in the Council Chamber;
2. That Common Council authorize the publishing of a notice of its intention to
consider passing of such By-law identified above; and
3. In the event that a 550 square metre portion of Southwark Street as shown on
the submitted Plan of Survey is stopped-up and closed; the City being neither
explicitly nor implicitly obligated to enact any by-law to stop-up and close any
public street, the City sell the portion of closed street, pursuant to the Agreement
submitted with Mayor and Common Clerk be
authorized to sign all pertinent documents.
5.10 That as recommended by the City Manager in the submitted report M&C
2016-239: Extension of the Multifunctional Printer Agreement with Konica
Minolta, the City extend the Multi-functional Printer (MFP) agreement with
Konica Minolta for the supply and maintenance of Multi-functional Printers for a
period of 14 months.
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that the recommendation set out for each consent agenda item
respectively be adopted with the exception of item 5.7 which has been identified
for debate.
MOTION CARRIED.
6. Members Comments
Council members commented on various community events.
7. Proclamation
7.1 National Seniors Day - October 1, 2016
The Mayor proclaimed October 1, 2016 as National Seniors Day in the City of
Saint John.
8. Delegations/Presentations
8.1 The Community Foundation Presentation
K. Evans, Executive Director, outlined the Mission statement and a brief history of
the Community Foundation, a trustee for charitable, educational, and cultural
th
purposes. The forthcoming 40 Anniversary Gala, to be held on Thursday,
October 27, 2016 was promoted.
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that the presentation by The Community Foundation, be received for
8.2 Human Development Council Presentation
Referring to the submitted report entitled, The Municipal Role in Poverty
Reduction, Randy Hatfield, Executive Director updated Council on the distribution
of overall poverty and child poverty metrics in the City and recommended the
City adopt social procurement and living wage criteria.
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that the City Manager be directed to work with the Human
Development Council to investigate social procurement and living wage criteria
for The City of Saint John.
MOTION CARRIED.
9. Public Hearings 6:30 PM
10. Consideration of By-laws
10.1 Third Reading - Proposed Zoning Bylaw Amendment - 239-241 Loch
Lomond Road
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-31 A Law to Amend
the Zoning By-
Map of The City of Saint John, by re-zoning a parcel of land having an area of
approximately 1442 square metres, located at 239-241 Loch Lomond Road, also
identified as PID Numbers 55052476 and 55052484, from Two-Unit Residential
(R2) to Low-Rise Residential (RL), be read.
MOTION CARRIED.
The by--Law Number C.P. 111-31 A Law to Amend the Zoning By-
tirety.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the by--Law Number C.P. 111-31 A Law to Amend
the Zoning By-
Map of The City of Saint John, by re-zoning a parcel of land having an area of
approximately 1442 square metres, located at 239-241 Loch Lomond Road, also
identified as PID Numbers 55052476 and 55052484, from Two-Unit Residential
(R2) to Low-Rise Residential (RL), be read a third time, enacted and the Corporate
Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-31 A Law
to Amend the Zoning By-
11. Submissions by Council Members
12. Business Matters - Municipal Officers
13. Committee Reports
Encroachment of Brunswick Pipeline KP's 26.789, 27.559 and 27.927 (Route 7,
Ocean Westway and Pipeline Rd. West)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that The City of Saint John enter into the Consent Agreement with
Emera Brunswick Pipeline Company Ltd. In the form attached to M&C 2016-238
(a copy of the approved engineering drawings which are to be part of the Consent
Agreement having been filed with the Common Clerk on September 19, 2016)
and that the Mayor and Common Clerk be authorized to execute the said
agreement.
MOTION CARRIED.
15. General Correspondence
15.1 Amazeatorium - Request to Present to Common Council
Moved by Councillor Norton, seconded by Councillor Sullivan:
RESOLVED that the Clerk be directed to schedule Amazeatorium to present to
Common Council.
MOTION CARRIED.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Parking Lot Compliance Program
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew :
RESOLVED that as recommended by the Committee of the Whole, having met on
September 19, 2016, Common Council receive the submitted report entitled
Parking Lot Compliance Program for information.
MOTION CARRIED.
17.2 Recommendation for Pension under the Act respecting the Saint John
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on
September 19, 2016 Common Council adopts the following:
WHEREAS an application was made by the surviving spouse of the deceased
employee of the City previously identified by Employee No. 4213 for a pension
pursuant to the terms of An Act Respecting th
Association and, more specifically, subsection 2(c) thereof;
AND WHEREAS the aforementioned application for a pension was evaluated in
accordance with established/applicable criteria and the City has received
satisfactory medical advice confirming that the deceased employee of the City
previously identified by Employee No. 4213 died as the result of a disability
identified in section 1 of
Association;
2(c) of ociation.
MOTION CARRIED.
17.3 Procurement of Realty Consulting Services for City Hall Space
Moved by Councillor MacKenzie, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on
th
September 19, 2016 Common Council adopts the following: That the City
engage a professional realty consulting firm for City Hall space to support the
preparation of a Negotiated Request for Proposals (RFP) and manage the
procurement process to improve service and reduce costs.
MOTION CARRIED.
18. Adjournment
Moved by Councillor Sullivan, seconded by Councillor MacKenzie:
RESOLVED that the meeting of Common Council held on September 19, 2016 be
adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 7:32 p.m.
Mayor / maire
Common Clerk / greffier communal
Minutes of the Committee of the Whole Meeting Open to the Public
Monday, September 26, 2016 at 5:30 p.m.
Community Room of the Police Building at Peel Plaza
Present: Mayor Don Darling
Deputy Mayor Shirley McAlary
Councillor-at-Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 John MacKenzie
Councillor Ward 2 Sean Casey
Councillor Ward 3 Gerry Lowe
Councillor Ward 4 David Merrithew
Absent: Councillor Ward 4 Ray Strowbridge
Councillor Ward 3 Donna Reardon
Also
Present: City Manager J. Trail
Deputy City Manager N. Jacobsen
City Solicitor J. Nugent
Fire Chief K. Clifford
Police Chief J. Bates
Comptroller C. Graham
Commissioner Growth & Development J. Hamilton
Commissioner Transportation and Environment M. Hugenholtz
Commissioner SJ Water B. McGovern
Deputy Common Clerk P. Anglin
1. Call to Order
The Mayor called the Committee of the Whole Open Session Meeting to order.
1.1 Priority Setting Agenda
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that the agenda for the Committee of the Whole open session meeting be approved.
MOTION CARRIED.
1.2 City of Saint John 2016 Citizen Survey
Referring to the submitted report entitled /źƷǤ ƚŅ {ğźƓƷ WƚŷƓ ЋЉЊЏ /źƷźǩĻƓ {ǒƩǝĻǤ, S. Ranson
presented the results of residents opinions and key findings.
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that the ЋЉЊЏ /źƷǤ ƚŅ {ğźƓƷ WƚŷƓ /źƷźǩĻƓ {ǒƩǝĻǤ, be received for information.
1.3 Engagement Results
1.4 Council Priority Setting Engagement Raw Data
Referring to the submitted reports entitled 9ƓŭğŭĻƒĻƓƷ wĻƭǒƌƷƭ and /ƚǒƓĭźƌ tƩźƚƩźƷǤ {ĻƷƷźƓŭ
9ƓŭğŭĻƒĻƓƷ wğǞ 5ğƷğͲ S. Rackley Roach presented a deeper dive into public opinion obtained
from the following sources:
Ipsos Telephone Survey 400 participants
PinIT 10 events 344 participants
On-line survey 327 participants
Moved by Deputy Mayor McAlary , seconded by Councillor Armstrong:
RESOLVED the presentations 9ƓŭğŭĻƒĻƓƷ wĻƭǒƌƷƭ /ƚǒƓĭźƌ tƩźƚƩźƷǤ {ĻƷƷźƓŭ
9ƓŭğŭĻƒĻƓƷ wğǞ 5ğƷğͲ be received for information.
MOTION CARRIED.
Facilitator S. Rackley Roach led Council through a brain storming session to identify priority
issues. Council provided their ideas to respond to the question: What would Saint John look like
if it were the most desirable place to live, work, invest and play for everyone?
The to lists:
things to keep
things to drop
things to create (visionary)
The results are intended to formulate Council priorities for the next 4 years.
The Mayor called a 10 minute recess at 7:12 p.m.
The Mayor reconvened the meeting at 7:22 p.m.
The results for things to create (vision) were discussed and the priorities / visions recorded by
the facilitator.
For next session, the facilitator suggested that the priorities / vision results will be transcribed
and provided to Council to allow time for Council to prioritize the results collected from the
session.
The facilitator outlined the next meeting action items:
to condense priorities into 3-5 priority buckets
define what the priorities mean
set actionable deliverables to measure the priorities success
Adjournment
Moved by Councillor Armstrong, seconded by Councillor MacKenzie:
RESOLVED that the Committee of the Whole Open Session meeting held on Monday September
th
26, 2016 be adjourned.
MOTION CARRIED.
The meeting was adjourned at 7:53 p.m.
COUNCIL REPORT
2016-242
M&C No.
September 14, 2016
Report Date
September 19, 2016
Meeting Date
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Replacement of Sign Truck and Municipal Sidewalk Tractors
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Tom McGrath Mike Hugenholtz Jeff Trail
RECOMMENDATION
It is recommended that Common Council award the tenders as follows:
1) One (1) 1-Ton, two-wheel-drive truck with crane and cabinetry at a total cost of
$92,519.00 plus HST to Downey Ford Sales Ltd.; and
2) Two (2) municipal sidewalk tractors with attachments at a total cost of $249,000.00 plus
HST to Saunders Equipment Ltd.
EXECUTIVE SUMMARY
The purpose of this report is to make recommendations to award the latest tendered vehicles as
required by Transportation and Environment Services.
The sign truck is a 1-ton two-wheel-drive truck which features a crane and custom cabinetry. It is
required to install signage and sign poles, conduct routine maintenance on signage and related
infrastructure and to assist in various tasks as the department deems necessary. The truck
recommended in this report is replacing the existing sign truck which has exceeded its useful life.
The municipal sidewalk tractors are required to clear ice and snow in winter conditions from City
sidewalks and to perform sweeping, mowing and asphalt milling activities during the spring,
summer and fall seasons. The two tractors recommended in this report are replacing existing
units which have exceeded their useful lives.
PREVIOUS RESOLUTION
None
- 2 -
STRATEGIC ALIGNMENT
priority of Sustainable Infrastructure.
SERVICE AND FINANCIAL OUTCOMES
Municipal Sidewalk Tractors
Approximately 240 kilometers of sidewalks in the City are kept clear of ice and snow in winter
conditions by Transportation and Environment Services. Similar to street plowing and snow
Management Plan. In addition, these vehicles are utilized during the spring, summer, and fall
months to provide support to other departments in obtaining their service objectives.
Two (2)
beyond their useful service life and are being replaced with this award recommendation. This is
a planned expenditure for which funds are included in the 2016 Fleet Reserve Fund.
1-Ton Sign Truck
two Sign Technicians. The truck is equipped with specialized tools and equipment that allows
these functions to be completed effectively and efficiently. The new vehicle will have some
enhanced capabilities, equipment, and safety features which will allow the Technicians to better
execute their duties in a more efficient and safe manner. The current truck is beyond its useful
service life and is being replaced with this award recommendation. This is a planned expenditure
for which funds are included in the 2016 Fleet Reserve Fund.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Materials Management facilitated two (2) separate publically advertised tender calls as follows:
1) Tender no. 2016-232001T for the supply of one (1) 1-ton two-wheel drive truck with
crane and cabinetry was issued on August 16, 2016 and closed on September 7, 2016
with the following submissions (excluding HST):
COMPANY NAME TENDERED PRICE*
Downey Ford Sales Ltd. $92,519.00
Dobson Chrysler Dodge Jeep Ram $94,646.00
*P ƩźĭĻ źƓĭƌǒķĻƭ ǝĻŷźĭƌĻ ğƓķ ƩĻƨǒźƩĻķ ƚƦƷźƚƓƭ
2) Tender no. 2016-232002T for the supply of two (2) municipal sidewalk tractors and
accessories was issued on August 24, 2016 and closed on September 7, 2016 with the
following submissions (excluding HST):
COMPANY NAME TENDERED PRICE*
Saunders Equipment Ltd. $249,000.00
MacFarlands Ltd. $259,927.12
Applied Pressure Inc. $345,487.27
*\[ƚƷ ƦƩźĭĻͲ źƓĭƌǒķĻƭ ƷƩğĭƷƚƩƭͲ ğƷƷğĭŷƒĻƓƷƭ ğƓķ ƩĻƨǒźƩĻķ ƚƦƷźƚƓƭ
Staff of Materials Management, Fleet Management and Transportation and Environment
Services have reviewed all of the tenders and have found them to be complete and formal in
every regard. Staff believes that in each case the low tenderers have the necessary resources
and expertise to supply the equipment, and recommend acceptance of their tenders.
- 3 -
The above processes are in accord
Management support the recommendations being put forth.
ATTACHMENTS
None
/h b/L\[ w9thw
M&C No. 2016-229
Report Date September 22, 2016
Meeting Date October 03, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed Public Hearing Date 105-115 Mountain View Drive and 65
University Avenue
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Mark Reade Jacqueline Hamilton Jeff Trail
RECOMMENDATION
That Common Council schedule the public hearing for the rezoning applications
of Hughes Surveys and Consultants on behalf of Threshold Ministries (105-115
Mountain View Drive) and Aurora Property Management Ltd. (65 University
Avenue) for Monday, October 31, 2016 at 6:30 p.m. in the Council Chamber, and
refer the applications to the Planning Advisory Committee for a report and
recommendation.
EXECUTIVE SUMMARY
The purpose of this report is to advise Common Council of the rezoning and
Section 39 amendment applications received and to recommend an appropriate
public hearing date. The next available public hearing date is Monday, October
31, 2016.
PREVIOUS RESOLUTION
At its meeting of August 3, 2004, Common Council resolved that:
1. the Commissioner of Planning and Development receive all applications
for amendments to the Zoning By-law and Section 39 resolutions/
agreements and proceed to prepare the required advertisements; and
2. when applications are received a report will be prepared recommending
the appropriate resolution setting the time and place for public hearings
and be referred to the Planning Advisory Committee as required by the
Community Planning Act.
- 2 -
STRATEGIC ALIGNMENT
facilitate investment and development in Saint John while maintaining City
standards that align with Plan
rezoning and Section 39 amendments is a requirement of the Community
Planning Act.
REPORT
indicates the rezoning and Section 39 amendment applications received and
recommends an appropriate public hearing date. Details of the applications are
s office and will form part of the documentation
at the public hearings.
The following applications have been received:
Name of Location Existing Proposed Reason
Applicant Zone Zone
Hughes Surveys 105-115 Neighbourhood Low-Rise To permit the
and Consultants Mountain View Community Residential existing townhouses
on behalf of Drive Facility (CFN) (RL) to be used as a
Threshold residential use
Ministries independent of the
existing ministry
office
Aurora Property 65 University Neighbourhood General To permit a real
Management Avenue Community Commercial estate brokerage
Ltd. Facility (CFN) (CG) office
SERVICE AND FINANCIAL OUTCOMES
The scheduling of the public hearing and referral to the Planning Advisory
Committee satisfies the legislative and service requirements as mandated by the
Community Planning Service.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not applicable.
ATTACHMENTS
None.
/h b/L\[ w9thw
M&C No. 2016-233
Report Date September 27, 2016
Meeting Date October 03, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: 2016 Census Place of Work Consortium Letter of Agreement
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Kristen Flood Phil Ouellette, Jacqueline Jeff Trail
Hamilton
RECOMMENDATION
Staff recommends that Common Council:
1. Direct the City Manager to execute the 2016 Census Place of Work
Consortium Letter of Agreement.
EXECUTIVE SUMMARY
Staff are presenting the 2016 Census Place of Work Consortium Letter of
Participating in the consortium
involves paying a fee of $3,522.11 and applicable taxes to have Census Place of
Work data coded below the Census Subdivision level. This data will be used to
inform demographic and transportation planning, which in turn will support
strategic economic growth for the City of Saint John.
PREVIOUS RESOLUTION
There is no previous resolution related to this matter.
STRATEGIC ALIGNMENT
Executing this agreement will support ongoing evidence-based decision-making
within the City of Saint John.
- 2 -
REPORT
On June 3, 2016, staff from the Census Operations Division of Census Canada
contacted City staff to extend an opportunity to participate in the 2016 Census
Place of Work data consortium. Participating in the consortium involves paying a
fee of $3,522.11 plus applicable taxes to have Census place of work data coded
below the Census Subdivision level. Statistics Canada has coded data down to
the block and block face levels for Census Metropolitan Areas (CMA) and Census
Agglomerations (CA), and to the Census Subdivision level for non-CMA/CA areas.
If the City participates in the consortium, it will receive approximately 24 to 26
Place of Work and related data tables at the Census Subdivision level and Census
Tract Level (the data would be released in four phases from the release date of
the final Census data).
In order to proceed with the execution of the agreement, Staff are presenting
the 2016 Census Place of Work Consortium Letter of Agreement for Common
.
SERVICE AND FINANCIAL OUTCOMES
This data will be used to inform demographic and transportation planning, which
in turn will support strategic economic growth for the City of Saint John. Funding
to support this data acquisition is available in the Growth and Community
Planning Services budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
No input was received from other service areas or stakeholders
ATTACHMENTS
Letter of Agreement
Dept No:
IS Org Code:
IS Ref Code:
Letter of Agreement
Between The Minister of Innovation, Science and Economic Development, designated as the Minister for the purpose of the Statistics Act,
(hereinafter referred to as Statistics Canada) AND City of Saint John
Documents included in the Letter of Agreement
The parties agree as follows:
1. This Letter of Agreement consists of:
a. This document signed by the parties;
Effective Date
2. The effective date of this agreement is the date it is executed by the parties.
2016-05-10 (Y-M-D)
Description of work and date of completion
3. Between the effective date of this Letter of Agreement and 2018-06-05 (Y-M-D) Statistics Canada will carry
. This product is categorized as Custom Request & Workshops.
4. City of Saint John shall pay Statistics Canada the sum of $3,522.11 plus applicable taxes in accordance with
g used is of Fixed Cost.
Notices / Addresses of parties:
Any notices required to be given under this Letter of Agreement shall be addressed as follows:
In the case of: In the case of:
Statistics Canada City of Saint John
Sri Kanagarajah Jacqueline Hamilton
170 Tunney's Pasture Driveway, Jean Talon Building, 2nd Floor, Section C 10th Floor, City Hall, PO Box 1971
Ottawa, ON, K1A 0T6 Saint John, NB, E2L 4L1
Phone No: (613)266-1774 Phone No: (506) 658-2835
Fax No: (613)951-4210 Fax No:
Email: sri.kanagarajah@canada.ca Email: jacqueline.hamilton@saintjohn.ca
FRC: 84642 - P.E: 6672 - ID: 49510
This Letter of Agreement has been executed on behalf of Statistics Canada and City of Saint John by their respective authorized officers.
Statistics Canada
Recoverable Project Initiation Authority Financial Officer (initials) ______ Date Y-M-D ____________
___________________________________________ Date Y-M-D ____________
Statistics Canada / Marc Hamel, Director General / Census Program Branch
Recoverable Project Transaction Authority
___________________________________________ Date Y-M-D ____________
Statistics Canada / Revenue Management
City of Saint John
___________________________________________ ____________________________ Date Y-M-D ____________
Name Jacqueline Hamilton Title (please print)
The signatory above must have the legal capacity to sign on behalf of his/her organization.
Page 1 of 15
Schedule A Description of Work and Date of Completion
Date Y-M-D Description of Work
PROJECT TITLE: 2016 Census of Population, Long Form, Place of Work (POW) Consortium
2016-05-10
to
INTRODUCTION:
2018-06-05
This contract covers the costs that Statistics Canada will incur to code, process, edit and produce a set of core
tabulations for Place of Work data for Canada, provinces, territories, census metropolitan areas (CMA), tracted census
agglomerations (CA), census subdivisions and census tracts (CT). The process will be conducted using the full 2016
Census long form responses of the population aged 15 years and over, who worked since January 1, 2015. It will
enable place of work/place of residence data to be linked to the 2016 Census of Population Place of Work data, and
coded on the Census database as a workplace variable.
BACKGROUND INFORMATION:
Current Treasury Board funding permits Statistics Canada to code Place of Work Census responses to the municipal
(census subdivision (CSD)) level of geography only. Statistics Canada has proposed that the cost of coding below the
municipal (CSD) level be borne by the users of the data. For the 2016 Census, it was agreed that Statistics Canada
would sign a contract directly with those provinces/territories or municipalities who elected to continue to participate in
the sub-municipal level coding of Place of Work data.
DESCRIPTION:
On May 10, 2016, Census Day in Canada, a sample of households will complete the mandatory Census of Population
long-form questionnaire. The long form contains questions that ask for information about the household members' place
of work. This contract pertains to the post-collection coding activities of the place of work data, at the sub-municipal level
of geography for CMA, tracted CA and CT and the production and dissemination of predefined custom tabulations outlined
under deliverables of section Phase 6 - Dissemination.
The process will be conducted using the census long form sample of person's 15 years of age or older who were
employed at some time since January 1, 2015. Statistics Canada will conduct a coding operation and produce tabular
output.
PROJECT PHASES:
PHASE 1 - PREPARATION OF REFERENCE MATERIALS
Statistics Canada will be responsible for the development of the Place of Work Auto-coding System as well as the
creation of all electronic coding reference materials required for coding.
PHASE 2 - CODING OF RESPONSES
Data capture and coding will be conducted on the place of work and name of employer responses from the 2016
Census of Population, long form questionnaires for the population, 15 years of age and over who have worked at some time
since January 1, 2015.
Statistics Canada will code the Place of Work census responses by automated and computer assisted means, to a
block-face or block level in Census Metropolitan Areas and tracted census agglomerations (large urban areas) and a
census subdivision level in non-tracted census agglomerations (small urban areas). This will allow for further
aggregation of the data to both standard geographical areas (such as census tracts) and to non-standard areas (such as
traffic zones).
PHASE 3 - EDIT AND IMPUTATION
This phase involves the loading of coded Place of Work variables into processing databases, and the subsequent edit,
imputation and weighting of the data.
PHASE 4 - CERTIFICATION
This phase involves the quality assurance of data before release and the preparation of a certification report.
PHASE 5 - DOCUMENTATION
Statistics Canada will provide relevant documentation with the data that will explain how the data were collected and
processed as well as any relevant information about quality that users should be aware of when using the data.
PHASE 6 - DISSEMINATION
As part of this Contract, Statistics Canada will also provide a core set of data tabulations at the census subdivision and
census tract levels of geography. The medium of dissemination will be Electronic File Transfer (EFT). Long form census
Place of Work variable dissemination and data delivery of the tables will be phased out from day of release of these
Page 2 of 15
variables. The planned data delivery dates are as follows:
1. November 29, 2017: Tables 9, 10, 11 and 12
2. January 30, 2018: Tables 1, 2, 3, 4, 14, 15, 16 and 17
3. April 10, 2018: Tables 3: 5, 6, 7, 8, 13, 18, 19, 20, 21, 22 and 23
4. June 5, 2018: Tables 24, 25 and 26
Below is a list of the deliverables from the 2016 Census of Population (Long Form). Data quality and variable
availability permitting, Statistics Canad planning assumption is to provide the same tables as produced from the last
cycle namely 2011 NHS. Further details on table/variable specifications will be provided when more details on the 2016
Census are available.
DELIVERABLES:
2016 Place of Work Consortium Tables
These tables will be produced for the following geographic areas:
- Canada, Provinces, Territories, Census Divisions and Census Subdivisions
- Census Metropolitan Areas, Tracted Census Agglomerations and Census Tracts
Place of Residence Tabulations:
Table number and title (Table titles maybe amended to reflect guidelines and standards for the 2016 Census of
Population.)
1. Place of Work Status (7), Industry - North American Industry Classification System 2012 (21) and Work Activity in
2015 (4) for the Employed Labour Force 15 Years and Over, in Private Households, 2016 Census - 25% Sample
Data
2. Place of Work Status (7), Occupation - National Occupational Classification 2011 (11) and Work Activity in 2015 (4)
for the Employed Labour Force 15 Years and Over, in Private Households, 2016 Census - 25% Sample Data
3. Place of Work Status (7) and Total Income Groups (13) for the Employed Labour Force 15 Years and Over, in
Private Households, 2016 Census - 25% Sample Data
4. Place of Work Status (7) and Employment Income Groups (13) for the Employed Labour Force 15 Years and Over,
in Private Households, 2016 Census - 25% Sample Data
5. Place of Work Status (7), Age Groups (15) and Sex (3) for the Employed Labour Force 15 Years and Over, in
Private Households, 2016 Census - 25% Sample Data
6. Place of Work Status (7) and Language Spoken Most Often at Home (17) for the Employed Labour Force 15 Years
and Over, in Private Households, 2016 Census - 25% Sample Data
7. Place of Work Status (3B), Mode of Transportation (17), Time Leaving for Work (16) and Commuting Duration (5)
for the Employed Labour Force 15 Years and Over Having a Usual Place of Work or No Fixed Workplace Address,
in Private Households, 2016 Census - 25% Sample Data
8. Place of Work Status (7), Highest Certificate, Diploma or Degree (14) and Sex (3) for the Employed Labour Force
15 Years and Over, in Private Households, 2016 Census - 25% Sample Data
Place of Residence Tabulations, different universe
The following tables are for different universes than the employed labour force:
9. Age (131) and Sex (3) for the Population, 2016 Census
10. Age Groups (20) and Sex (3) for Institutional Residents Under Care or Custody, 2016 Census
11. Age Groups of Primary Household Maintainer (15), Sex of Primary Household Maintainer (3), Structural Type of
Dwelling (10) and Housing Tenure (4) for the Private Households, 2016 Census - 25% Sample Data
12. Labour Force Status (4), Age Groups (15) and Sex (3) for Population 15 Years and Over, in Private Households,
2016 Census - 25% Sample Data
13. Mobility Status 5 Years Ago (9), Mother Tongue (8), Age Groups (16) and Sex (3) for the Population Aged 5 Years
and Over in Private Households, 2016 Census - 25% Sample Data
Place of Work Tabulations:
Table number and title
14. Place of Work Status (3), Industry - North American Industry Classification System 2012 (21) and Work Activity in
2015 (4) for the Employed Labour Force 15 Years and Over Having a Usual Place of Work or Working at Home, in
Private Households, 2016 Census - 25% Sample Data
Page 3 of 15
15. Place of Work Status (3) and Occupation - National Occupational Classification 2011 (11) for the Employed Labour
Force 15 Years and Over Having a Usual Place of Work or Working at Home, in Private Households, 2016 Census
- 25% Sample Data
16. Place of Work Status (3) and Total Income Groups (13) for the Employed Labour Force 15 Years and Over Having
a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25% Sample Data
17. Place of Work Status (3) and Employment Income Groups (13) for the Employed Labour Force 15 Years and Over
Having a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25% Sample Data
18. Place of Work Status (3), Age Groups (15) and Sex (3) for the Employed Labour Force 15 Years and Over Having
a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25% Sample Data
19. Place of Work Status (3) and Language Spoken Most Often at Home (17) for the Employed Labour Force 15 Years
and Over Having a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25% Sample
Data
20. Place of Work Status (5) for the Employed Labour Force 15 Years and Over Having a Usual Place of Work or
Working at Home, in Private Households, 2016 Census - 25% Sample Data
21. Mode of Transportation (17), Time Arriving at Work (16) and Commuting Duration (5) for the Employed Labour
Force 15 Years and Over Having a Usual Place of Work, in Private Households, 2016 Census - 25% Sample Data
22. Place of Work Status (3),Highest Certificate, Diploma or Degree (14) and Sex (3) for the Employed Labour Force
15 Years and Over Having a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25%
Sample Data
23. Place of Work Status (3), Work Activity in 2015 (4), Age Groups (17) and Sex (3) for the Employed Labour Force 15
Years and Over Having a Usual Place of Work or Working at Home, in Private Households, 2016 Census - 25%
Sample Data
Commuting Flow Tabulations:
Table number and title
24. Commuting Flow: Mode of Transportation (8), Sex (3) and Time Leaving for Work (5) for the Employed Labour
Force 15 Years and Over Having a Usual Place of Work, in Private Households, 2016 Census - 25% Sample Data
25. Commuting Flow Census Subdivisions: Work Activity in 2015 (4) and Sex (3) for Employed Labour Force 15 Years
and Over Having a Usual Place of Work, 2016 Census - 25% Sample Data
26. Commuting Flow: Mode of Transportation (8) and Commuting Duration (5) for the Employed Labour Force 15 Years
and Over Having a Usual Place of Work, in Private Households, 2016 Census - 25% Sample Data
Documentation:
Statistics Canada will provide relevant documentation with the data that will explain how the data were collected and
processed as well as any relevant information about quality that users should be aware of when using the data.
Documentation will include information on coding of responses, edit and imputation of data and steps taken
regarding quality assurance before release of the data tables.
LIST OF VARIABLES FOR CROSS TABULATIONS
Place of work status (3)
1. Total - Place of work status 1=2+3
2. Worked at home
3. Usual place of work
Place of work status (3B)
1. Total - Place of work status 1=2+3
2. No fixed workplace address
3. Usual place of work
Place of work status (5)
1. Total - Place of work status 1=2+3
2. Worked at home
3. Usual place of work 3=4+5
4. Inside province/territory of residence
5. Outside province/territory of residence
Page 4 of 15
Place of work status (7)
1. Total - Place of work status 1=2+3+4+5
2. Worked at home
3. Worked outside Canada
4. No fixed workplace address
5. Usual place of work 5=6+7
6. Inside province/territory of residence
7. Outside province/territory of residence
Work activity in 2015 (4)
1. Total - Work activity in 2015 1=2+3+4
2. Worked mostly full time, full year
3. Worked mostly part time and/or part year
4. Did not work in 2015
Labour force status (4)
1. Total - Labour force status 1=2+3+4
2. Employed
3. Unemployed
4. Not in labour force
Mode of transportation to work (8)
1. Total - Mode of transportation 1=2+3+4+5+6+7+8
2. Car, truck, van, as driver
3. Car, truck, van, as passenger
4. Public transit
5. Walked
6. Bicycle
7. Motorcycle, scooter or moped
8. Other modes
Mode of transportation to work (17)
1. Total - Mode of transportation 1=2+6+10+15+16+17+18
2. Car, truck or van as driver 2=3+4+5
3. Drove alone
4. 2 people
5. 3 or more people
6. Car, truck or van as passenger 6=7+8
7. 2 people
8. 3 or more people
9. Public transit 9=10+11+12+13
10. Bus
11. Subway or elevated rail
12. Light rail, streetcar or commuter train
13. Passenger ferry
14. Walked
15. Bicycle
16. Motorcycle, scooter or moped
17. Other modes
Time leaving for work (16)
1. Total - Time leaving for work
2. 5:00 a.m. to 5:29 a.m.
3. 5:30 a.m. to 5:59 a.m.
4. 6:00 a.m. to 6:29 a.m.
5. 6:30 a.m. to 6:59 a.m.
6. 7:00 a.m. to 7:29 a.m.
7. 7:30 a.m. to 7:59 a.m.
8. 8:00 a.m. to 8:29 a.m.
9. 8:30 a.m. to 8:59 a.m.
10. 9:00 a.m. to 9:59 a.m.
11. 10:00 a.m. to 10:59 a.m.
12. 11:00 a.m. to 11:59 a.m.
13. 12:00 p.m. to 3:59 p.m.
14. 4:00 p.m. to 7:59 p.m.
15. 8:00 p.m. to 11:59 p.m.
16. 12:00 a.m. to 4:59 a.m.
Time leaving for work (5)
1. Total - Time leaving for work 1=2+3+4+5
2. 5:00 a.m. to 6:59 a.m.
3. 7:00 a.m. to 8:29 a.m.
4. 8:30 a.m. to 9:59 a.m.
5. 10:00 a.m. to 4:59 a.m.
Page 5 of 15
Time arriving at work (16)
1. Total - time arriving at work
2. 5:00 a.m. to 5:29 a.m.
3. 5:30 a.m. to 5:59 a.m.
4. 6:00 a.m. to 6:29 a.m.
5. 6:30 a.m. to 6:59 a.m.
6. 7:00 a.m. to 7:29 a.m.
7. 7:30 a.m. to 7:59 a.m.
8. 8:00 a.m. to 8:29 a.m.
9. 8:30 a.m. to 8:59 a.m.
10. 9:00 a.m. to 9:59 a.m.
11. 10:00 a.m. to 10:59 a.m.
12. 11:00 a.m. to 11:59 a.m.
13. 12:00 p.m. to 3:59 p.m.
14. 4:00 p.m. to 7:59 p.m.
15. 8:00 p.m. to 11:59 p.m.
16. 12:00 a.m. to 4:59 a.m.
Commuting duration (5)
1. Total - Commuting duration 1 = 2+3+4+5
2. Less than 30 minutes
3. 30 to 59 minutes
4. 60 to 89 minutes
5. 90 minutes or more
Sex (3)
1. Total - Sex 1=2+3
2. Male
3. Female
Industry - North American Industry Classification System 2012 (21)
1. Total - Industry -
2. 11 Agriculture, forestry, fishing and hunting
3. 21 Mining and oil and gas extraction
4. 22 Utilities
5. 23 Construction
6. 31-33 Manufacturing
7. 41 Wholesale trade
8. 44-45 Retail trade
9. 48-49 Transportation and warehousing
10. 51 Information and cultural industries
11. 52 Finance and insurance
12. 53 Real estate and rental and leasing
13. 54 Professional, scientific and technical services
14. 55 Management of companies and enterprises
15. 56 Administrative and support, waste management and remediation services
16. 61 Educational services
17. 62 Health care and social assistance
18. 71 Arts, entertainment and recreation
19. 72 Accommodation and food services
20. 81 Other services (except public administration)
21. 91 Public administration
Occupation - National Occupational Classification 2011 (11)
1. Total - Occupation - National Occupational Classification 2011 1=2+3...+11
2. 0 Management occupations
3. 1 Business, finance and administration occupations
4. 2 Natural and applied sciences and related occupations
5. 3 Health occupations
6. 4 Occupations in education, law and social, community and government services
7. 5 Occupations in art, culture, recreation and sport
8. 6 Sales and service occupations
9. 7 Trades, transport and equipment operators and related occupations
10. 8 Natural resources, agriculture and related production occupations
11. 9 Occupations in manufacturing and utilities
Page 6 of 15
Total income groups (13)
1. Total - Income Groups 1=2+3
2. Without income
3. With income (includes negative income) 3=4+5+6...+11
4. Less than $10,000 (including loss)
5. $10,000-19,999
6. $20,000-29,999
7. $30,000-39,999
8. $40,000-49,999
9. $50,000-59,999
10. $60,000-79,999
11. $80,000 and over
12. Average income
13. Median income
Employment income groups (13)
1. Total - Employment income groups
2. Without employment income
3. With employment income
4. Under $10,000 (including loss)
5. $10,000 to $19,999
6. $20,000 to $29,999
7. $30,000 to $39,999
8. $40,000 to $49,999
9. $50,000 to $59,999
10. $60,000 to $79,999
11. $80,000 and over
12. Average employment income $
13. Median employment income $
Age groups (15)
1. Total - Age groups 1=2+3+4...+13
2. 15 to19 years
3. 20 to 24 years
4. 25 to 29 years
5. 30 to 34 years
6. 35 to 39 years
7. 40 to 44 years
8. 45 to 49 years
9. 50 to 54 years
10. 55 to 59 years
11. 60 to 64 years
12. 65 to 69 years
13. 70 years and over
14. 18 to 64 years 14=(Age sub-
15. 25 to 54 years 15=4+5+6+7+8+9
Age groups (16)
1. Total - Age groups
2. 5 to 9 years
3. 10 to 14 years
4. 15 to 19 years
5. 20 to 24 years
6. 25 to 29 years
7. 30 to 34 years
8. 35 to 39 years
9. 40 to 44 years
10. 45 to 49 years
11. 50 to 54 years
12. 55 to 59 years
13. 60 to 64 years
14. 65 to 69 years
15. 70 to 74 years
16. 75 years and over
1=2+3+4+5+6+7+8+9+10+11+12+13+14+15+16
Page 7 of 15
Age groups (20)
1. Total - Age groups 1=2+3+4...+20
2. 0 - 4 years
3. 5 - 9 years
4. 10 - 14 years
5. 15 - 19 years
6. 20 - 24 years
7. 25 - 29 years
8. 30 - 34 years
9. 35 - 39 years
10. 40 - 44 years
11. 45 - 49 years
12. 50 - 54 years
13. 55 - 59 years
14. 60 - 64 years
15. 65 - 69 years
16. 70 - 74 years
17. 75 - 79 years
18. 80 - 84 years
19. 85 - 90 years
20. 90 years and over
Age (131)
1. Total - Age1
2. 0 to 4 years
3. Under 1 year
4. 1
5. 2
6. 3
7. 4
8. 5 to 9 years
.
.
.
130. 100 years and over
131. Median age 2
1. Includes institutional residents.
2. The median age is an age "x", such that exactly one half of the population is older than "x" and the other half is younger than "x".
Language spoken most often at home (17)
1. Total - Language spoken most often at home 1=2+13
2. Single responses 2=3+4+5...+12
3. English
4. French
5. Italian
6. Portuguese
7. German
8. Chinese
9. Indo-Iranian Languages
10. Polish
11. Spanish
12. All other single responses
13. Multiple Responses 13=14+15+16+17
14. English and French
15. English and Non-Official Language
16. French and Non-Official Language
17. All other multiple responses
Page 8 of 15
Age groups of primary household maintainer (15)
1. Total - Age groups of primary household maintainer 1=2+3+4...+13
2. 15 to19 years (Age sub-groups 15-17 years & 18-19 years. These sub-groups would be suppressed)
3. 20 to 24 years
4. 25 to 29 years
5. 30 to 34 years
6. 35 to 39 years
7. 40 to 44 years
8. 45 to 49 years
9. 50 to 54 years
10. 55 to 59 years
11. 60 to 64 years
12. 65 to 69 years
13. 70 years and over
14. 18 to 64 years 14=(Age sub-group 18-
15. 25 to 54 years 15=4+5+6+7+8+9
Sex of primary household maintainer (3)
1.Total - Sex of primary household maintainer
2. Male
3. Female
Mobility status 5 years ago (9)
1. Total - Mobility status 5 years ago
2. Non-movers
3. Movers
4. Non-migrants
5. Migrants
6. Internal migrants
7. Intraprovincial migrants
8. Interprovincial migrants
9. External migrants
1=2+3
3=4+5
5=6+9
6=7+8
Mother tongue (8)
1. Total - Mother tongue
2. English
3. French
4. Non-official language
5. English and French
6. English and non-official language
7. French and non-official language
8 . English, French and non-official language
1=2+3+4+5+6+7+8
Housing tenure (4)
1. Total Housing tenure
2. Owned
3. Rented
4. Band housing
Structural type of dwelling (10)
1. Total - Structural type of dwelling
2. Single-detached house
3. Semi-detached house
4. Row house
5. Apartment, duplex
6. Apartment, building that has five or more storeys
7. Apartment, building that has fewer than five storeys
8. Other single-attached house
9. Mobile home
10. Other movable dwelling
Page 9 of 15
Highest certificate, diploma or degree (14)
1 Total Highest certificate, diploma or degree (1) 1=2+3
2 No certificate, diploma or degree
3 Certificate, diploma or degree 3=4+5+6+7
4 High school certificate or equivalent (2)
5 Apprenticeship or trades certificate or diploma
6 College, CEGEP or other non-university certificate or diploma (3)
7 University certificate, diploma or degree (4) 7=8+9
8 University certificate below bachelor level (5)
9 University certificate or degree 9=10+11+12+13+14
11 University certificate above bachelor level
12 Degree in medicine, dentistry, veterinary medicine or optometry
14 Earned doctorate
(1) Highest certificate, diploma or degree - Refers to the highest certificate, diploma or degree completed based on a hierarchy
which is generally related to the amount of time spent "in-class". For postsecondary completers, a university education is
considered to be a higher level of schooling than a college education, while a college education is considered to be a higher level
of education than in the trades. Although some trades requirements may take as long or longer to complete than a given college
or university program, the majority of time is spent in on-the-job paid training and less time is spent in the classroom.
(2) High school certificate or equivalent -Includes persons who have graduated from a secondary school or equivalent. Excludes
persons with a postsecondary certificate, diploma or degree. Examples of postsecondary institutions include community
colleges, institutes of technology, CEGEPs, private trade schools, private business colleges, schools of nursing and universities.
(3) College, CEGEP or other non-university certificate or diploma -Referred to as 'Other non-university certificate or diploma' in
previous censuses, this sector includes non-degree-granting institutions such as community colleges, CEGEPs, private business
colleges and technical institutes.
SPECIAL NOTES:
a) For all tabulations containing data by place of residence, geographic areas with a total non-institutional population
of less than 40 people, from either the 100% or sample databases, will be suppressed. If the tabulation includes
income distribution, or related income statistics, then geographic area suppression is based on a count
of fewer than 250 persons.
b) For all tabulations containing data by workplace location, geographic areas with less than a total of 40 employed
people working within them will be suppressed. If the tabulation includes income distribution, or related income
statistics, then geographic area suppression is based on a count of fewer than 250 persons.
c) For all tabulations the figures have been subjected to a confidentiality procedure known as random rounding to
prevent the possibility of associating statistical data with any identifiable individual. Under this method, all figures,
including totals and margins, are randomly rounded either up or down to a multiple of "5", and in some cases "10".
Page 10 of 15
Schedule B Terms of Payment
1.Payment Schedule
Billing Date Y-M-D Description of Deliverable / Milestone Payments Amount
Deliverables:
2017-03-31
Statistics Canada will make every reasonable effort to produce and deliver all 26 place of work
tabulations as per the scheduled dates outlined in this agreement. It should be understood that
unforeseen delays in production and delivery are possible and that Statistics Canada reserves
the right to adjust the data delivery schedules, if deemed appropriate.
TERMS OF PAYMENT
City of Saint John consortium member identified in Schedule A, agrees to pay Statistics Canada
on or before the due dates noted below. Total cost of this fixed price contract is $3,522.11.
Payment Schedule
Due Date Y- M- D Amount
2017-03-31 $3,522.11
Plus HST
2017-03-31 $3,979.98
Total cost of this fixed price contract with HST is $3,979.98.
Page 11 of 15
Schedule C General Terms and Conditions
rently and in conformity with
the provisions of federal legislation, notably, but not exclusively, the Statistics Act, the Privacy Act, the Access to Information Act and the Communications
Policy of the Government of Canada. In addition, Statistics Canada operates transparently and in conformity with its internal management framework,
notably, but not exclu
to the Canadian public.
ms and Conditions will
General Terms and Conditions
1. General Definitions
In these Terms and Conditions and in the Agreement:
means the Purchase Confirmation or the Letter of Agreement, these Terms and Conditions and any other document specified or referred
to as forming part of the Agreement, all as amended by agreement of the parties from time to time.
means that the parties acknowledge that because of the nature of the services to be provided, some or all of the costs expressed
above are a best estimate only. The final charge shall be determined by the actual costs incurred.
means that the parties acknowledge that because of the nature of the services to be provided, all of the costs expressed above
represent the final charge, excluding shipping and taxes.
means the Purchase Confirmation provided by Statistics Canada and accepted by the client by the confirmation of its order
when the total amount of the transaction is under $20,000 CAN.
means the Letter of Agreement provided by Statistics Canada and signed by Statistics Canada and the client by the
confirmation of its order when the total amount of the transaction is $20,000 CAN and over.
means a custom-designed product which requires manipulation of existing data and all value added activities
related to the product such as access to information agreements and technical support. This also includes various workshops, symposiums,
conferences, language trainings, seminars, etc. provided by Statistics Canada.
means a statistical survey which is custom-designed in order to answer specific information needs of one
or multiple clients, and the related services. This includes all essential activities to produce a statistical survey such as: the collection of survey data,
data processing, compilation, analysis, writing and dissemination. The related services include all services related to statistical survey methods and
development such as feasibility studies, questionnaire design, exchange of information with other international organisations, etc.
means an organization external to Statistics Canada contributing 50% or more of total survey costs for a survey being conducted in
the framework of a project.
means an organization external to Statistics Canada contributing less than 50% of total survey costs for a survey being
conducted in the framework of a project in order to increase sample sizes in specific domains or add questions to a survey instrument.
means any survey being conducted in the framework of a project where either a Survey Sponsor or a Survey Contributor, has
contributed financially to defraying its cost.
means any data files, databases, tables, graphs, maps and text for which Statistics Canada is the owner or a licensee of all intellectual
property rights and made available to the client in accordance with this Agreement, at cost or no cost, either on the Statistics Canada website or by other
means as a result of a contract for goods or services.
2. Interest on Overdue Accounts (non-federal clients)
a. For the purpose of this section
i. means the simple arithmetic mean of the Bank Rates in effect at 4:00 p.m. Eastern Standard Time each day
during the calendar month immediately before the calendar month in which payment is made;
ii. means the rate of interest established from time to time by the Bank of Canada as the minimum rate at which the
Bank of Canada makes short term advances to members of the Canadian payments Association;
iii. means the date of the negotiable instrument drawn by the Receiver General for Canada to pay any amount
under the Agreement; and,
Page 12 of 15
iv. An amount becomes when it is unpaid on the first day following the day on which it is due and payable according to the
Agreement.
b. The client shall pay to Statistics Canada simple interest at the Average Rate plus 3 percent per year on any amount that is overdue, from
the date that amount becomes overdue until the day before the date of payment, inclusive. Statistics Canada is not required to provide notice
to the client for interest to be payable.
c. The client shall pay interest in accordance with this section only if the client is responsible for the delay in paying Statistics Canada. The
client will not pay interest on overdue advance payments.
3. Pre-payment
a. Individuals: pre-payment is required for all purchases
b. Registered legal entities: pre-payment is required for purchases under $250.00
4. Methods of payment
The following methods of payment are accepted:
a. Cheque / Money Order (non-federal clients);
b. Credit Card (MasterCard, Visa or American Express) (non-federal clients);
c. Federal Government of Canada Interdepartmental Settlement (federal clients).
5. Currency
All payments shall be made in Canadian dollars. Clients outside Canada pay in Canadian dollars drawn on a Canadian bank or pay in equivalent US
dollars, converted at the prevailing daily exchange rate, drawn on a US bank.
6. Credit Verification
All orders that are not prepaid are subject to (non-federal clients).
7. Delivery timeline
reement.
8. Shipping charges
Shipping Destination Standard Rate
Canada
$6.00
USA $6.00
International
$15.00
9. Frequency:
Annual = 1, Quarterly = 4, Monthly = 12.
10. Taxes (non-governmental clients)
Canadian clients add either 5% GST and applicable PST or HST (GST Registration No. R121491807).
11. Use of Information
The Statistics Canada Open Licence Agreement governs the use of
most data products and other materials that are published by Statistics Canada (see list of exceptions).
12. Privacy Statement
e client other Statistics
Canada products and services.
If the client does not wish to be contacted again for promotional purposes, the client shall advise his/her Statistics Canada representative.
Page 13 of 15
13. Rights ceded to the Survey Sponsor and the Survey Contributors
The Survey Sponsors and Survey Contributors have the unlimited right to re-disseminate any information produced in the development, execution and
dissemination of a Sponsored Survey, except as otherwise noted in these Terms and Conditions. Use of Information is governed by the Statistics
Canada Open Licence Agreement.
Survey Sponsors and Survey Contributors hold exclusive rights to any product or service derived from such Information produced through the Survey
14. Rights reserved to Statistics Canada
Statistics Canada reserves the right to disseminate, in any form, results of any Sponsored Surveys it conducts. This reservation extends to analysis
based on results of Sponsored Surveys.
Statistics Canada retains its intellectual property rights to all Information produced in the development, execution and dissemination of a Sponsored
Survey, survey feasibility study or survey planning report. Statistics Canada may make any use of such Information as it sees fit.
15. Reciprocal recognition
Statistics Canada and the Survey Sponsor and Survey Contributors undertake to recognize, in si
contribution to any Sponsored Survey.
16. Data confidential under the Statistics Act
Unless otherwise stipulated in a separate Agreement under data-sharing provisions of the Statistics Act, filled questionnaires, unscreened microdata
files and all other information identifying or potentially identifying respondents and their individual information remain the property of Statistics Canada
and will not be divulged to the Survey Sponsor or Survey Contributors. In general, no information that is confidential under the provisions of the
Statistics Act will be divulged.
17. Public use microdata files
As provided in this Agreement or at its discretion, Statistics Canada may produce a screened microdata file for public distribution from any survey
undertaken. Defining and applying the criteria and procedures for screening, approving and disseminating microdata files for public release is the
exclusive right of Statistics Canada.
18. Record linkages
Linkages between Sponsored Survey records and other data sources at the level of individual personal records may only be conducted in conformity
At the discretion of Statistics Canada and subject to its regulations and procedures, employees of the Survey Sponsor and other persons designated by
this Agreement as
agreed to with the Survey Sponsor. Employees of the Survey Sponsor requiring access to confidential data will undergo a security clearance and take
the oath of office pursuant to section 6 of the Statistics Act, subject to the respondents not having objected to share their information.
20. Public dissemination of survey results
Results of Sponsored Surveys remain protected and may not be disseminated to third parties or the public at large, by either Statistics Canada or the
Survey Sponsorte will be
established jointly with the Survey Sponsor, but must not unreasonably delay release of finalized results. If agreed to
manager, Survey Sponsors may involve third parties in quality assurance of survey results or in peer review of analytical text. When the Survey Sponsor
or a third party has access to the information prior to official release, an Advance Release Submission has to be established between Statistics Canada
and the Survey Sponsor or the third party, as per the Policy on Official Release. Persons under contract to the Survey Sponsor are deemed equivalent
to the Survey Sponsor and have the same rights and obligations.
Statistics Canada will consult with the Survey Sponsor in the development of communication materials to be used at the time of official release. If
requested by the Survey Sponsor, Statistics Canada will identify the Survey Sponsor as a contact in any public communication at the time of release.
21. Data-sharing agreement
Under certain conditions, the Statistics Act allows Statistics Canada to share unscreened survey microdata with the Survey Sponsor. Data sharing
requires the consent of the individual respondents and a separate Agreement between Statistics Canada and the Survey Sponsor.
22. Retention of records
Unless agreed to with the Survey Sponsor and specified in this Agreement, Statistics Canada ordinarily retains Information, files and records up to a
maximum period of seven years from the date of origin. It is understood, however, that Statistics Canada, unless specifically agreed to the contrary, is
not obligated in any way to retain such files and records for any specific period and may dispose of them at such times and in such manner as it may
determine appropriate.
Page 14 of 15
23. Termination
Either party may terminate this Agreement at any time by giving 60 days written notice to the other party (in this sectiTermination Period
otherwise agreed, the terminating party shall compensate the other for any work put in place up to receipt of the notice of termination.
On the final day of the Termination Period, Statistics Canada will calculate and present to the client a report of all costs incurred. The client shall
reimburse Statistics Canada for all costs incurred inclusive of the Termination Period.
24. Dispute Resolution
If a dispute arises out of, or in connection with this Agreement, the parties agree to meet to pursue resolution through negotiation or other appropriate
dispute resolution process before resorting to litigation.
for the purpose of settlement negotiations and shall be treated as confidential by the parties and their representatives, unless otherwise required by law.
However, evidence that is independently admissible or discoverable shall not be rendered inadmissible or non-discoverable by virtue of its use during
the dispute resolution process.
25. Amendments
No amendment to this Agreement or waiver of any of the terms and provisions shall be valid unless effected in writing and confirmed by email in the
case of a Purchase Confirmation, and unless effected in writing and signed in the case of a Letter of Agreement, by the parties hereto.
26. Entire Agreement
This Agreement constitutes the entire agreement between the parties with respect to the subject matter of the within Agreement and supersedes all
previous negotiations, communications and other arrangements whether verbal or in writing relating to it unless they are incorporated by reference in
this Agreement.
GST:R121491807 Dept.: 054
Page 15 of 15
September 14, 2016
5źƭĭƚǝĻƩ {ğźƓƷ WƚŷƓ
To increase tourism revenues in Saint John by marketing our unique and competitive
Mandate
tourism experiences to high-potential markets.
Destination marketing, Visitor information and Experience, Meeting and
Primary Functions
Convention Sales, Sports Tourism attraction, Festival and Events support and
attraction, member services, Travel Trade
Glenda MacLean, Hilton Saint John, representing the Saint John Hotel Association
Name of Board
Sue Palmer, Chateau Saint John, representing the Saint John Hotel Association
Members
Sally Blount, WorkSafe NB, representing the City of Saint John
Judith Brown, Saint John Airport Inc., representing the City of Saint John
David Drinnan, Nocturne, representing the City of Saint John
Ray Gracewood, Organigram, representing the City of Saint John
Greg Norton, City Councillor, representing the City of Saint John
David Forestell, Slocum & Ferris, representing Industry
Gilliane Nadeau, Uncorked Wine Tours, representing Industry
Heather Peterson, Hardman Group, representing Industry
Elizabeth Rowe, Urban Deli, representing Industry
8 Full-time (and seasonally 15 additional VIC staff)
# of Staff
$991,020
2016 CoSJ Subsidy
Saint John Hotel Association - $633,510
Projected 2016
Other revenue (advertising and membership fees) - $114,000
revenue streams
.Ǥ źƓǝĻƭƷźƓŭ źƓ ĻΏYźƚƭƉƭ ƚǒƩ źƭźƷƚƩ LƓŅƚƩƒğƷźƚƓ ƦƩƚŭƩğƒ źƭ ğĬƌĻ Ʒƚ Ʒƚǒĭŷ ƒƚƩĻ ǝźƭźƷƚƩƭ ƚǝĻƩ
2016 continuous
ĻǣƷĻƓķĻķ ŷƚǒƩƭ Ʒŷǒƭ źƓĭƩĻğƭźƓŭ ƚǒƩ ƩĻğĭŷ ǞźƷŷƚǒƷ ƷğƉźƓŭ ƚƓ ƒƚƩĻ Iw ĻǣƦĻƓƭĻ͵ 5źƭĭƚǝĻƩ
improvement
{ğźƓƷ WƚŷƓ ŷğƭ ğƌƭƚ ğƦƦƌźĻķ ŅƚƩ {995 ğƓķ ƚƷŷĻƩ ƭƷǒķĻƓƷ ĻƒƦƌƚǤƒĻƓƷ ŅǒƓķźƓŭ ƚƦƷźƚƓƭ͵
υЊͲАЌБͲЎЌЉ
Annual Budget
ĻğƩ Ʒƚ ķğƷĻ ƚǒƩ ƚƩŭğƓźǩğƷźƚƓ źƓ ƚƓ ƷƩğĭƉ ǞźƷŷ ƚǒƩ ǞƚƩƉƦƌğƓƭ ğƓķ ƚƓ ĬǒķŭĻƷ
Response to YTD
Actuals
Membership Goals
High-Level 2016
Performance/Service
# of New Contacts Generated
Objectives
# of FAM/Site Visit Participants
# of Leads Generated
# of Bids Submitted
# of Successful Bids
Please see attached
YTD Performance/
Service Targets
Administratively and financially supported the exceptionally successful AREA 506
Recent
accomplishments
Festival in July 2016
Launched Saint John Walking Tour app
Won bid to host Rogers Hometown Hockey for October 2016
Won bid to host the 2017 Canadian National Baton Twirling Federation July 2017
Featured in Globe and Mail August 2016 http://tinyurl.com/gsxqptf
Won bid for 2018 Royal Architecture Institute of Canada Festival
Won bid to host 2017 QMJHL Draft
Continuing to work with partners on interpretive and directional signage around
Emerging Issues
City of SJ
Continuing to work partners on accessibility issues within Market Square, Trade
and Convention Centre and other areas around the City of SJ
Partnerships between Discover Saint John and its municipal counterparts are strong
Summary of primary
take-aways for
and healthy
Common Council
Tourism is big business and employs 1 in 10 in our region
Q2 Statistics on KPIs
Attachments
Discover Saint John
Report to Common Council City of Saint John
Q2 Statistics July 2016
MEETINGS & CONVENTIONS
Measurement Q2 2016 YTD 2016 Target
# of New Contacts Generated 171 200
# of FAM/Site Visit Participants 18 30
\[Ļğķƭ
# of Leads Generated 22 35
4320
8141
$3,530,123
.źķƭ
# of Bids Submitted 17 20
6795
m Nights 8110
$4,225,013
źƓƭ
# of Successful Bids 7
4005
2550
$1,908,115
\[ƚƭƷΉ/ğƓĭĻƌƌĻķ 9ǝĻƓƷƭ
# of Lost or Cancelled Events 13
6770
8275
$3,796,815
Leads in Lead Status : 10
Leads in Bid (Development) Status : 17
MAJOR EVENTS
Measurement Q2 2016 YTD 2016 Target
# of New Contacts Generated 102 100
# of FAM/Site Visit Participants 0 0
\[Ļğķƭ
# of Leads Generated 7 15
tors 9,230
29,410
4,885
$5,752,975
.źķƭ
# of Events in Development 3 5
tors 5,700
6,700
300
$544,300
źƓƭ
Discover Saint John
Report to Common Council City of Saint John
Q2 Statistics July 2016
# of Events Established 5 1
tors 16,200
32,200
599
$2,466,516
\[ƚƭƷΉ/ğƓĭĻƌƌĻķ 9ǝĻƓƷƭ
# of Lost or Cancelled Events 6
tors 18,555
189,710
10,090
$21,215,810
Leads in Lead Status : 7
Leads in Bid (Development) Status : 1
SPORT EVENTS
Measurement Q2 2016 2016 2016 Target
# of New Contacts Generated 50 50
# of FAM/Site Visit Participants 4 6
\[Ļğķƭ
# of Leads Generated 16 20
f Participants & Spectators 28,156
221,064
11,699
$19,876,515
.źķƭ
# of Bids Submitted (with Champions) 6 8
2,945
pant Days 4,015
905
.Estimated Economic Impact $619,015
źƓƭ
# of Successful Bids (with Champions) 7 4
2,755
4,135
655
$765,415
\[ƚƭƷΉ/ğƓĭĻƌƌĻķ 9ǝĻƓƷƭ
# of Lost or Cancelled Events 13
11,888
88,218
5,575
$7,821,240
Leads in Lead Status : 9
Discover Saint John
Report to Common Council City of Saint John
Q2 Statistics July 2016
Leads in Bid (Development) Status : 0
TRAVEL TRADE
Measurement 2016 YTD 2016 Target
# of Marketplace Appointments 39 80
# of New Tour Operator Contacts 74 15
# of FAM Tour/Site Visit Participants 25 13
August 2016 ABC Written Submission
Mark Sherman
Terri Riedle
Andrew Oland
GaryLawson
Mary Keith
Jack Keir
Charlie Harling
Michael Barry
Martin Chiasson
Paulette Hicks
Larry Hachey
Regional Oversight CommitteeÈs skills matrix for Enterprise Saint John Board
exist in our
(independent
A good understanding/experience of the global economic challenges, trends and opportunities.A good understanding of the competitive environment that currently exists between cities
and provinces for economic development.A good understanding of the current weaknesses and opportunities that local economic environment.Recognized as a successful business, educational
or community leader in our region; if new to the community, be seen to bring a valuable and different perspective.Good business acumenA proven track record of successExperience serving
on boardsResults orientedAble to function in a board environment thinking skills, values the opinions of others)Good communications and relationship skillsPrepared to actively participate,
with a sense of urgency, in fulfilling board responsibilitiesCommitted to maintaining confidentiality of information received at the board level.
Wednesday, September 21, 2016
Richard Evans
City of Saint John
richard.evans@saintjohn.ca
Re: Harbour Station ABC Report
Dear Richard,
As outlined in your e-mail, attached is a copy of information forwarded to
th
the Saint John Regional Facilities Commission on September 8, 2016.
Regards,
H ARBOUR S TATION
Michael Caddell
General Manager
MC:lm
Enc.
Friday, June 3, 2016
Saint John Regional Facilities Commission
Dear Members:
We are pleased to provide an information update on Harbour Station 2015
operations and fiscal highlights.
Although the building was busy in 2015 with event days, due to the economic
environment, there was a decrease in attendance for both of our major tenants.
In 2015 the facility experienced its slowest concert-year since opening; hosting only
two concerts and both were half-house. All concert performers are paid in American
dollars, and subsequently, the exchange rate is a major challenge for the facility.
There have also been a number of revenue shortfalls due to fewer monthly parkers
and concession per caps; and an increase in snowplowing. With all of the noted
challenges, in 2015 - the facility had a shortfall of $78,000 versus budget.
A total of approximately 400,000 people attended the following events.
Concerts
o The Price is Right
o Paul Brandt and Dean Brody
Competitions
o Charles Gorman Speed Skating Championships
o East Coast Cheerleading
o New Brunswick Provincial Final 12 Basketball; as well as
o Dance Quest
Tradeshows
o Atlantic National Home Show
o Leisure Time RV Show
o Paderno
o
o Pine Acres RV and Boat Show
In addition, we also hosted:
o Campbell Amusements Midway
o NBCC Graduation
o Monster Trucks
o Jury Selection
o Irving Oil Meetings
Saint John Sea Dogs
o The Sea Dogs team was eliminated in the first round of the playoffs; 2015
was a year of rebuilding.
o A five-year extension of the Harbour Station/Sea Dogs contract was ratified.
Saint John Mill Rats
o The Mill Rats team has just completed its fifth year at Harbour Station and will
hopefully now start contract negotiations to extend the lease.
Saint John Regional Facilities Commission Page: 2
June 3, 2016
Labour Harmony
o Labour harmony continues between the Harbour Station Management staff
and CUPE Local 3985. Year twenty of the Collective Agreement is
commencing and to date there have not been any grievances filed.
o A five-year extension to the Agreement has been signed.
In the first four months of 2016, Harbour Station exceeded its expectations.
o The Hockey Team made the playoffs and had nine additional games;
o The Mill Rats Team had four playoff games;
o The facility hosted three major concertsin April, Johnny Reid and James
Mullinger (both of which were close to capacity) and in May, James Taylor (a
sold-out show).
As of the end of April, Harbour Station is approximately $50,000 better than
budget due to these additional events.
A number of tentative concerts are currently on the books for the fall of this year
and, if these materialize, budget will be met.
We are also pleased to advise you that there are a number of tentative events
booked for the facility in 2017; Saint John will be hosting the East Coast Music
Awards in April; and, there are three proposals in the works for National events.
On behalf of the Harbour Station Commission and Staff, we appreciate your
ongoing support.
Sincerely,
Michael Caddell
General Manager
H ARBOUR S TATION
Harbour Station
2017 Operating Budget
Presented to the Greater Saint John Regional
Facilities Commission
September 8, 2016
2017 Operating Budget
1) 2017 Projected Event Days
2) 2017 Projected Attendance
3) Total Attendance 2011 - 2017
4)2017 Operating Budget
2017 Projected Event
Days
End of June
20152016201620162017
(Actual)(Actual)(Budget)(Budget)(Budget)
QMJHL Hockey4124153737
Millrats Basketball1422161620
Other Sporting Events1552122
Family Entertainment23149911
Concerts14245
Convention/Trade Shows3328222826
Total1279766106101
QMJHL Hockey
Convention/Trade
36%
Shows
26%
Concerts
5%
Family Entertainment
11%
Other Sporting Events
2%
Millrats Basketball
20%
2017 Projected
Attendance
End of June
20152016201620162017
(Actual)(Actual)(Budget)(Budget)(Budget)
QMJHL Hockey 142,165 100,145 48,000 117,000 117,000
Millrats Basketball2774335362 20,800 20,800 26,000
Other Sporting Events114976504 2,000 2,000 2,000
Family Entertainment 63,258 34,836 30,500 30,500 32,500
Concerts 2,640 15,744 6,500 16,000 20,000
Convention/Trade Shows 11,794 7,916 23,500 32,500 29,000
Total 259,097 200,507 131,300 218,800 226,500
Convention/Trade
Shows
13%
Concerts
9%
QMJHL Hockey
Family
52%
Entertainment
14%
Other Sporting
Millrats
Events
Basketball
1%
11%
Total Attendance
2011 - 2017
End of June
201120122013201420152016201620162017
ActualActualActualActualActualActualBudgetBudgetBudget
QMJHL 208,053 200,976 126,602 132,311 142,165 100,145 48,000 117,000 117,000
Millrats Basketball 59,483 44,520 47,825 32,902 27,743 35,362 20,800 20,800
26,000
Other Hockey - - - - -
Other Sporting Events 10,278 12,788 23,267 54,752 11,497 6,504 2,000 2,000
2,000
Family Entertainment 55,263 50,153 48,838 49,341 63,258 34,836 30,500 30,500
32,500
Concerts 23,063 37,355 31,285 16,024 2,640 15,744 6,500 16,000 20,000
Convention/Trade Shows 10,171 12,800 12,065 13,511 11,794 7,916 23,500 32,500
29,000
Total Attendance 366,311 358,592 289,882 298,841 259,097 200,507 131,300 218,800 226,500
400,000
350,000
300,000
250,000
200,000
2011 Actual
2012 Actual
150,000
2013 Actual
2014 Actual
100,000
2015 Actual
2016 Budget
50,000
2017 Budget
0
2017 Operating Budget
End of June
20152016201620162017
ActualActualBudgetBudgetBudget
Revenue
Events 1,088,700 730,631 579,537 1,152,845 1,172,981
Food & Beverage 810,173 689,638 426,651 856,077 913,615
Advertising 215,346 102,650 111,440 222,880 212,880
Monthly Parking 312,518 171,902 149,000 303,200 327,200
Other 9,838 8,729 6,600 13,200 13,200
Gross Revenue 2,436,575 1,703,550 1,273,228 2,548,203 2,639,876
F & B Cost of Goods Sold 316,834 264,440 165,456 333,913 356,971
Net Revenue 2,119,741 1,439,110 1,107,772 2,214,290 2,282,904
Expenses
Wages and Benefits 1,585,509 962,698 817,038 1,598,082 1,646,758
Food and Beverage 265,119 166,915 130,585 261,750 275,611
Utilities 246,388 127,706 106,318 241,901 245,498
Maintenance 185,214 95,692 83,434 159,470 159,470
Supplies 51,289 29,915 35,639 70,266 60,902
Marketing and Promotions 59,308 42,152 50,600 104,650 104,650
General 22,434 32,626 25,100 62,900 78,900
Credit Card Fees 57,120 51,420 34,731 45,131 65,193
Travel 3,822 5,526 5,500 15,400 15,400
Telephone 64,620 31,552 31,800 63,600 63,600
Financing 68,089 - - - -
Sea Dogs Revenue Sharing 259,469 142,970 79,530 253,370 260,126
Insurance 36,763 13,040 20,898 41,796 27,804
Total Expenses 2,905,144 1,702,212 1,421,173 2,918,316 3,003,913
Investment in the Community (785,403) (263,102) (313,401) (704,026) (721,009)
ABC Written Submission September 15, 2016
SAINT JOHN BOARD OF POLICE COMMISSIONERS
The Saint John Board of Police Commissioners is the governance authority for the Police
Force. The role of the Board is to establish a vision and actionable objectives for the
Mandate
community, to provide oversight (including complaints) and to ensure accountability in the
application of Police resources to accomplish the objectives.
The Saint John Board of Police Commissioners has a responsibility under the Police Act to
so the municipality can budget the necessary money. In determining what constitutes an
Primary Functions
adequate police force, the Board (in consultation with the Chief of Police) has established
priorities and objectives.
The Saint John Board of Police Commissioners comprises seven members. Six members are
appointed by Common Council. Two of these may also be members of Common Council.
The seventh member is appointed by the Minister of Public Safety.
Appointments
Saint John Board of Police Commissioners
Appointed by the Minister of Public Safety letter
Anne-Marie Mullin
dated May 25, 2015 three year term effective May
Chair
25, 2015 May 25, 2018
Appointed by Common Council on July 21, 2014 for a
Jennifer Carhart
three year term - July 21, 2014 to July 21, 2017.
Vice Chair
Name of Board
Appointed by Common Council on August 18, 2014
Members
Brian Boudreau for a three year term - August 18, 2014 - August 18,
Secretary 2017.
Appointed by Common Council on January 11, 2016
for a three year term January 12, 2016 January
Mike Haycox
11, 2019.
Appointed from July 25, 2016 to the end of his term
Mayor Don Darling in May 2020.
Appointed by Common Council on July 25, 2016 for a
Councillor Gary Sullivan two year term - July 25, 2016 to July 25, 2018.
151 police / 29 civilians
# of Staff
$23,519,759
2016 CoSJ Subsidy
$700,000
Projected 2016
Revenue Streams
Continued Service Delivery Polygraphist; Collaborating with Horizon Health Mental
2016 Continuous
Health Services; Critical Incident Commander; ETS; Public Order; Community Services
Improvement
$24,219,759
Annual Budget
Response to YTD
The Saint John Police Force is expected to be on Budget for 2016.
Actuals
Crime Reduction
Emergency Response
High-Level 2016
Law Enforcement
Performance/Service
Victim Services
Objectives
Public Order
Crime Reduction;
YTD Performance/
Effectiveness Efficiency Economy process improvement metrics.
Service Targets
Training
Public Order;
Use of Force;
Mental Health;
Immediate Action Rapid Deployment;
Recent/Concurrent
Mental Health Collaboration with UNB;
Accomplishments
E and R III
Media Solve Commander
Basic Tactical
R2MR
Collaborative Integration:
1. Street Crime Unit
2. Emergency Tactical Services
3. Fundy Integrated Intelligence Unit
4. Ad hoc Homicide Investigation
Emerging Issues
Mapping; Radio System; Automatic Vehicle Locater; Syrian Refugees; Contract Negotiations;
Mental Health & Wellness of Members;
Carleton University Research Study; Police Cloud (cloud computing); Police Service
Collaboration.
The Saint John Board of Police Commissioners is focused on providing excellent service to
Summary of Primary
our citizens in order to ensure they are safe and feel safe, which will also provide the right
environment to drive economic growth in our city - DƩƚǞ{W. We are also very focused on
Take-Aways for
driving efficiencies, through planning, collaboration and strong management practices.
Common Council
Saint John Board of Police Commissioners Skills Matrix
September, 2016
3 1 1 1 2
2
MULLINCARHARTBOUDREAUHAYCOXDARLING
SULLIVAN
Current term May July August January May July
expiry 2018 2017 2017 2019 2020 2018
Legal
X
Financial
X X X X X X
Understanding
X X X X X X
of Governance
Communications
X X X X X X
Organizational
X X X X X X
Effectiveness
Knowledge of
X X X
policing
Attachments
Leadership
X X X X X X
Technology
X X
Business
X X X X
Efficiencies
Mental Health
X X X X
Knowledge
Composition of the Board (7 members)
1. Six Members appointed by Saint John Common Council;
2. Two of these may be members of Council;
3. Appointed by the Minister of Public Safety.
Terms are up to 4 years with maximum of 10 years consecutive service.
Saint John Development Corporation
September 2016
Ώ bğƒĻ Ώ
To develop, promote, encourage, co-ordinate, assist and advance the commercial,
Mandate
residential, recreational, cultural, social, economic welfare of the City of Saint John in
connection with Market Square Complex, Waterfront District and urban core of the
southern City Centre District.
To develop, implement, manage, operate or cause the development, implementation,
Primary Functions
operation and management of development and redevelopment at Market Square,
waterfront and city urban centre.
Chair Bruce Phillips, TD Commercial Bank
Name of Board
V. Chair Warren Long, Milkishoaks Inc.
Members
Sec./Tres Patrick Oland, Moosehead Breweries Ltd.
Member Cynthia Goodwin, Revolution Strategy Inc.
Member Monica Adair, Acre Architects
Member Jane MacEachern, Irving Oil
Member Don Darling (ex-officio)
Member Jeff Trail (ex-offico)
2 Full time + P/T Project Manager + (professional volunteers engineers, planning,
# of Staff
communications)
$255,600
2016 CoSJ Subsidy
-New revenue secured with Lemongrass Restaurant lease for new refrigerated space and
Projected 2016
storage - $5,700 annually.
revenue streams
-Beavertails renewed lease for 2016 - $1,600 seasonal
-SJDC is working with the City of Saint John CI team regarding Market Square HVAC cost
2016 continuous
savings and efficiencies. Further CI initiatives re: Market Sq. are planned.
improvement
$500,615 (City of Saint John, Province of New Brunswick, Lease & Admin fee, Private
Annual Budget
Enterprise)
As of August 31, 2016, the Operating Budget is on track and within planned expenditure
Response to YTD
limits.
Actuals
-Project management regarding capital projects Boardwalk area repairs, Harbour Passage
High-Level 2016
maintenance, research, design and implementation of new interpretative signage on
Performance/Service
boardwalk and Harbour Passage.
Objectives
-Operational efficiencies Parking garage
-Continuous Improvement Active team members with City CI Team re: Market Square
HVAC
YTD Capital and Operating budgets are meeting planned expenditure/revenue targets and
YTD Performance/
the planned work schedule.
Service Targets
-Fundy Quay development significant progress with potential anchor tenant
Recent
-Fundy Quay: environmental drilling complete (front portion), Phase 1 of Waste
accomplishments
Management Plan underway
-Major railing replacement (Bridge Pillar), near Eco-Hub along Harbour Passage
-Actively working with local real estate rep-
distributed to potential developers.
-Completion of painting: all steel structures along Harbour passage and decorative light
standards on Boardwalk and Smythe Street.
Completed installation of security system boardwalk/courtyard area.
Market Slip dredging will continue to be a concern for SJDC
Emerging Issues
Fundy Quay development is progressing
Summary of primary
take-aways for
Infill strategy (urban core) seeking opportunities with developers
Common Council
Capital projects are nearing completion
2016 ABC Written Submission Template
{ğźƓƷ WƚŷƓ 9ƓĻƩŭǤ ΛŷĻ tƚǞĻƩ /ƚƒƒźƭƭźƚƓ ƚŅ ƷŷĻ /źƷǤ ƚŅ {ğźƓƷ WƚŷƓΜ
Mandate Saint John Energy provides innovative customer-centred energy and utility
solutions.
Primary Functions Saint John Energy is the principal supplier of electrical energy to the Residential,
General Service and Industrial sectors in the City of Saint John, as well as, a
provider of Street and Area lighting rentals and various consumer products and
services.
Name of Board Bill Edwards (Chairperson), Stephen MacMackin, (Vice Chairperson),
Members
Commissioners - Ross Galbraith, Shelley Courser, James Shaw, John Mackenzie,
Derek Pannell. Board Secretary - Jonathan Taylor. President and CEO Ray
Robinson
# of Staff 94 fulltime Staff
2016 CoSJ Subsidy Saint John Energy is a self-funding Commission, there is no subsidy provided by the
City of Saint John.
Projected 2016
revenue streams
2016 continuous
improvement
Annual Budget
Response to YTD
Actuals
Attached in written report #1; Strategy, Communication and Business Plan
High-Level 2016
Documentation
Performance/Service
Objectives
YTD Performance/
Service Targets
Recent Heat Pump rental program expect to have 1000 units installed by year end a
accomplishments
significant revenue enhancing success
Emerging Issues Loss of traditional source of revenues, unlocking the value of Saint John Energy
Summary of primary N/A
take-aways for
Common Council
Attachments Updated skills matrix was provided to nominating committee
2016 ABC Written Submission Template
Ώ {ğźƓƷ WƚŷƓ LƓķǒƭƷƩźğƌ tğƩƉƭ \[Ʒķ Ώ
Acquire, develop and improve land for marketing and resale. Make strategic investments
Mandate
in sites and infrastructure to support the capture of opportunities. Outflowing economic
impacts include private sector investment, increased tax base and the creation or
retention of jobs.
Sell industrial land and create infrastructure that supports industry growth.
Primary Functions
Lois Vincent (President), Ken Anthony (VP), John Warrington (Treasurer), Stephane Bolduc,
Name of Board
Gerry Lowe, Bill Ryan, Percy Wilbur, Jeff Sheehan, Jean-Marc Ringuette
Members
.5
# of Staff
$270,000 Operating
2016 CoSJ Subsidy
Land lease last 3 months 2016@ $3,000. Sale of land @ $65,000. City of saint John @
Projected 2016
$270,000
revenue streams
-Partnership with ONB, ESJ and Port SJ has resulted in a business attraction pilot project
2016 continuous
which leveraged approximately $40,000 in marketing and business attraction work with a
improvement
$10,000 investment. Phase II of the project envisions a $20,000 investment leveraging
additional program funding of $280,000 (ACOA, ONB, Port and ESJ).
-Reductions in real estate taxes through referrals of approximately $3,800 results in year
over year savings.
-Reorganization of computer system results in an additional $600 per year savings.
-Self- installed for sale signage saving $1,000
$437,000 (approx. $75,000 non-cash items i.e. cost of land sold and depreciation of assets)
Annual Budget
Sales projections are off budget notwithstanding approximately $.85 m in the sales hopper.
Response to YTD
Two of these potential sales are leads generated by others; ONB & supported by ESJ. SJIP
Actuals
lead sales and marketing work is a challenge as SJIP has limited inventory for resale and the
market demand at the local level is not evidencing itself. Business attraction efforts with
ONB, ESJ and Port focussed on modular fabrication and exports are longer lead initiatives
and not expected to produce barge usage and land demand/sales until 2017/18/19.
Operating budget expenditures under budget YTD and expected to come in at budget for
year end.
1. Acquire additional inventory. Currently inventory inadequate at 35/40 acres.
High-Level 2016
Seeking an additional 40 from PNB.
Performance/Service
Objectives
2. Complete post construction phase of the Barge Terminal and close project.
3. ing.
See KPI Scorecard attached.
YTD Performance/
Service Targets
Secured $6m in funding for Barge Facility from Federal and Provincial partners
Recent
accomplishments
Completed the construction of the facility: on time, on budget.
Ongoing prospecting / data base development resulting in 40 qualified potential
users and 11 site visits to the Barge Facility. Users include modular fabricators, heavy
move specialists, marine move specialists and EPCMs.
The business attraction partnership has been extremely productive in early stages.
Partner contributions, collaboration and commitment to the Saint John and Southern
NB
infrastructure and are creating high value looks at the local region in terms of
operations and investment.
Acquiring new land for improvement and resale has been extremely challenging.
Emerging Issues
Development challenges are increasing in terms of regulatory controls and corresponding
costs.
Barge Investment was strategic and industry is openly lauding the investment.
Summary of primary
take-aways for
Land inventory remains a concern in terms of quantity and quality
Common Council
Business attraction partnerships are yielding results, albeit with longer lead time on
larger scale business attraction.
KPI Scorecard
Attachments
*Objective is to have each written submission no longer than three (3) pages in length.
Parking Commission Written Submission - September 2016
Ώ {ğźƓƷ WƚŷƓ tğƩƉźƓŭ /ƚƒƒźƭƭźƚƓ Ώ
The Commission exists for the purpose of conducting the necessary activity,
Mandate
to maintain current information leading to efficient operation of both on-street and off-street
parking facilities. These business processes are for the fulfillment of public needs in
relation to:
- Parking in general;
- The establishment of a permanent coordinated system of parking facilities;
- Parking planning, design, location and acquisition;
- Maintenance, operation, ownership, leasing, either in the capacity of lessor or
lessee, land, buildings and facilities allocated to the parking;
To effectively and efficiently manage on and off street parking.
Primary Functions
Jeff McAloon Chair
Name of Board
Tim Peterson - Secretary Treasurer
Members
Michael McGovern Member
Patricia Ellsworth Member
Charles Bryant Member
David Duplisea Member
Donna Reardon Member
17 - comprised of Parking Commission staff and contracted services members;
# of Staff
Off street: None;
2016 CoSJ Subsidy
On Street: $602,655
There are two (2) revenue streams for the Saint John Parking:
Projected 2016
revenue streams
- On-Street Parking:
Year Total Budget: $1,670,000
Actual Year To Date (August): $1,070, 272
Note: Net revenue generated by this business process is directly allocated to the
City. The Saint John Parking Commission does not realize a net financial
Benefit of this business process.
- Off - Street Parking:
Year Total Budget: $1,641,790
Actual Year To Date (August): $1,740,022
- Including the Peel Plaza Parking Garage. Note: 100% of this revenue stream is
realized by the Saint John Parking Commission.
After communication with the Continuous Improvement team (CI), the Saint John Parking
2016 continuous
Commission has been approved for round two (2) of the projects to be completed.
improvement
Specifically, the CI team is going review the Parking Summons Process. An ultra-
conservative estimate shows potential annual savings of $6,000.
Although not covered under the umbrella of Continuous Improvement, the SJPC has also
moved forward with the following improvements:
- SJPC handles payment cards (MasterCard, Visa, American Express) for payment
of monthly parking rental. Currently, to process payment our administrative staff
must manually slide each and every card we store through a payment terminal. We
are moving to an online electronic portal terminal and plan to implement the product
Paymentus. This will enable a monthly automated batch processing of all cards
with minimal or no action required by staff;
Status: This has been approved by Council and it is anticipated that this will be in
place for SJPC prior to yearend 2016;
- Handling of cash is expensive and cumbersome. Traditional coin operating meters
have a one to one relationship to parking spots. Thus we are targeting conversion
of several coin operated parking meters to Pay and Display machines that enable
payment card processing and service more than one parking space.
Status: Ongoing
- System upgrades of parking enforcement handheld devices used to issue parking
tickets. Currently our enforcement officers utilize and carry 3 devices. This will
now be streamlined into one saving time and subsequently driving down cost.
Status: Complete.
- Initiative to collaborate with City Planning Department and One Stop to improve
efficiency of issuing parking permits to contractors completing work in the uptown
area.
Status: To be scheduled.
Off Street Parking 2016 Budget
Annual Budget
Revenue: $2,460,515
Expenses: $3,231,173
Surplus/Deficit: (-$770,658)
Actual Year to Date Deficit (August): (-$33,613)
On Street Parking 2016 Budget
Revenue: $1,670,000
Expenses: $602,655
Surplus/Deficit: $1,067,346
Actual Year to Date Surplus (August): $722,981
Anticipated revenue from 5 lots will be impacted due to the following lease terminations:
Response to YTD
Lot Date of Termination Number of Spaces
Actuals
Wellington Row March 31, 2016 77
Princess and Charlotte Garage (PG) March 11, 2016 28
Princess and Charlotte (PR) March 31, 2016 42
Princess and Charlotte (PC) May 31, 2016 73
King Street East April 30, 2016 111
On February 1, 2016 a Chief Executive Officer was hired to lead both Parking and
High-Level 2016
Transit. appointment, Service and
Performance
Performance objectives are still being formulated / re-written.
/Service
Objectives
In addition to this and notable in the last 180 days there have been major changes to the
parking business. A few examples:
- Peel Plaza Monthly Parking is utilized at 100% capacity;
- Approximately 330 monthly parking spaces in the uptown area are eliminated in
favor of development activity;
PlanSJ indicates development in the uptown area and favors alternate forms of
transportation (Walking Trails, Bicycle, and Transit). The plan also denotes development
of
completed and funding for completion of later phases had been removed from the 2016
budget. We are hopeful this will be completed in 2017 and as such will align our Parking
and Transit objectives in this regard.
Key Performance Indicators have been developed for the Chief Executive Officer and
YTD Performance/
effectively the organization. In high level:
Service Targets
Finance
- Review and remediate frequency of financial reporting
Human Resources
- Address immediate staffing gaps. Identify future needs
Governance
- Refresh / further develop Terms of Reference
Operations
- Identify / mitigate all high risk items (Insurance, Safety, Fleet, Finances, Human
Rights Case, Human Resources, Etc.);
- Planning 2017 Capital and Operating Budget for both Transit and Parking
Strategy
- Compile Strategic Objectives list for board review post 6 months;
- Examples include but are not limited to:
o Review and understand federal funding opportunities for Transit
o Review revenue opportunities / gaps;
o Understand impact to Parking revenue as parking supply diminishes in
favor of development in Uptown core;
o Understand go forward Transit Technologies (Ex. Electric, NG, Hybrid);
Implementation of residential parking passes and two hour parking for the Southernmost
Recent
rd
portion of the Uptown Peninsula (Zone F). To be in effect for October 3, 2016.
accomplishments
Five (5) lease agreements with the Saint John Parking Commission were recently
Emerging Issues
terminated, representing almost 330 spaces. Parking in the uptown area is now at a
premium and the majority of the SJPC lots have large waiting lists.
Further to this, it is anticipated that the waterfront development will eliminate two (2) more
significant parking lots in 2017:
Ward Street (100 spaces) Hourly and daily parking
Water Street (179 spaces) Monthly parking
While this particular parking lot is not that of SJPC, it should be noted Moosehead will be
taking over an area of development that is currently a SJ Port parking lot exerting additional
pressure on the overall supply of parking in the uptown area.
Off Street Parking Supply no longer meets demand.
This aligns well with PlanSJ, which is in favor of development. The Plan also promotes
alternate means of transportation in an effort to alleviate some of the issues related to
Parking. In 2016, the funds available to implement the transportation portion of PlanSJ,
were removed from the budget. This represents a significant issue in that the SJPC does
not have the capacity (Supply) to accommodate the demand for Parking. Reduced
parking equates to reduced revenue.
Off Street Parking Price Inconsistency: 13 of our 24 off street parking lots have a
monthly cost lower than the cost of a monthly bus pass. All 24 lots are a lower cost than
the monthly Comex monthly pass. It would seem we are encouraging car travel to the
uptown core.
In addition to this, monthly parking provided by other City ABCs have price
inconsistencies. (Ex. Harbour Station)
Summary of
primary take-
- We are executing on our Municipal Plan without a Transportation plan (MoveSJ).
aways for
Development in the uptown area continues which is a great accomplishment.
Common Council
Transportation and land use is, and will continue to be, a challenge for both Parking
and Transit. Now more than ever, approval of budget to complete a Transportation
Plan in 2017 is of great importance.
The Saint John Parking Commission will benefit from having Commissioners with
Attachments
experience and training in the following skill sets: Accounting, Insurance, Legal, Marketing
and Engineering. It would also be appropriate to have a regular Uptown SJ representing
uptown Businesses on the Commission.
Transit Commission Written Submission September 2016
Ώ{ğźƓƷ WƚŷƓ ƩğƓƭźƷ /ƚƒƒźƭƭźƚƓΏ
The commission exists to provide municipal Transit service in alignment with
Mandate
the municipal and transportation plans. (PlanSJ & MoveSJ)
Efficient operation and strategic planning of municipal Transit services.
Primary Functions
Jeff McAloon Chair
Name of Board
Tim Peterson - Secretary Treasurer
Members
Michael McGovern Member
Patricia Ellsworth Member
Charles Bryant Member
David Duplisea Member
Donna Reardon Member
87.5 comprised of Bus drivers, Maintenance team and Administration staff
# of Staff
$5,410,353
2016 CoSJ Subsidy
Annual Budget Total: $4,603,500
Projected 2016
revenue streams
Actual Year to Date (August): $2,817,196
- None at this time;
2016 continuous
improvement
$10,013,853
Annual Budget
Response to YTD
Ridership and associated revenue is down year to date by approximately
Actuals
5%. Having said this, July, August and we suspect September will be up
over the same months in 2015. While these particular months result are
positive, we suspect Transit will end the year with a budget shortfall.
Notable: Off street parking supply no longer meets the demand. We are
hopeful Transit therefore will become a transportation mode of choice to and
from the uptown area for an increased number of commuters.
As a benchmark we follow the Canadian Urban Transit Association for a city
High-Level 2016
and transit fleet of our size. Having said this we align to the following:
Performance/Service
Objectives
- Revenue / Cost Ratio in the top three for cities in CUTA Population;
- Review feasibility of changing fleet propulsion to natural gas and/or electric;
- Further development of a Safety and Back to Work program. Workers
Compensation claims are high and this has a real tangible impact to the
Transit operation;
- Implementation of a passenger count system. Collection of data is a focus
area for route optimization. Reducing underutilized routes and building out
net new routing in alignment with development;
- Route optimization scheduling software. There is not a system in place
currently and in 2016 we are looking to build upon our existing infrastructure;
- Currently exploring alternate forms of bus technologies (Natural Gas /
Electric)
Key Performance Indicators have been developed for the Chief Executive
YTD Performance/
Officer and effectively the organization. In high level:
Service Targets
Finance
- Review and remediate frequency of financial reporting
Human Resources
- Address immediate staffing gaps. Identify future needs
Governance
- Refresh / further develop Terms of Reference
Operations
- Identify / mitigate all high risk items (Insurance, Safety, Fleet,
Finances, Human Rights Case, Human Resources, Etc.);
- Planning 2017 Capital and Operating Budget for both Transit and
Parking
Strategy
- Compile Strategic Objectives list for board review post 6 months;
- Examples include but are not limited to:
o Review and understand federal funding opportunities for
Transit
o Review revenue opportunities / gaps;
o Understand impact to Parking revenue as parking supply
diminishes in
favor of development in Uptown core;
o Understand go forward Transit Technologies (Ex. Electric, NG,
Hybrid);
Recent
Opening of Saint John Free Public Library at McDonald Street premises
accomplishments
consuming excess capacity of facility as a cost recovery vehicle via
rent;
Status: Complete.
Implementation of an Automated Voice Announcement System
Status: To be complete mid October 2016.
Implementation of automated passenger counter system for ten (10)
buses
Status: To be complete mid October 2016.
Ridership activity is challenged as a result of many factors in the Saint John
Emerging Issues
area. Parking supply in the uptown is diminishing as a result of the execution
of our Municipal Plan (PlanSJ). Funding to complete a Transportation plan
was removed from the 2016 budget. For example, there is no single
document that details the number of off street parking spaces, the number of
on street parking spaces, or the number of annual Transit service hours that
we should have for a City of our size.
Our Federal Funding application has been successful and Transit with The
City is proceeding to complete a formalized agreement with Regional
Development Corporation. It should be noted that all available funding
must be consumed by March 31, 2018. All proposed purchased buses
must be delivered by March 31, 2018. This window is extremely narrow as
normal delivery time for a bus is approximately 10 months.
- Fund completion of Transportation plan (MoveSJ);
Summary of primary
take-always for
- Federal Funding for Transit has been announced. It appears our
Common Council
share of this funding is in the order of $3.7M. To acquire this funding
we will need to match this number. Council will need to approve
approximately $3.7M in capital for Transit. This funding must be
consumed by March 31, 2018.
Status: Funding has been approved for the City of Saint John /
Transit. Final contractual details are underway between Regional
Development Corporation and City / Transit. A document will be
before council for execution very soon.
The Saint John Transit Commission can benefit from having Commissioners
Attachments
with experience and training in the following skill sets: Marketing,
Accounting, Insurance, Legal, and Engineering. It would also be appropriate
to have a regular Transit and Comex user on the Commission.
2016 ABC Written Submission Template September update
Ώ {ğźƓƷ WƚŷƓ ƩğķĻ ε /ƚƓǝĻƓƷźƚƓ /ĻƓƷƩĻ Ώ
Mandate To operate a first class Conference Centre comparable to other centres of its size in North America.
To be an economic driver for the community.
Primary Functions The facility functions as a venue in which to host meetings, conventions & special events and as a
hub to host a broad range of events for the local community.
Name of Board Members Hilton Saint John manages the Centre on behalf of the City of Saint John. Hotel Management report
John Trade &
# of Staff Provides employment for up to 90 people during peak events.
2016 CoSJ Subsidy
Projected 2016 revenue The Centres primary revenue streams are sales and commissions from : a) meeting rooms b) food
streams
and beverage c) audio visual / power / broadband
2016 continuous 2016 sees the 4th of 5 phases of an upgrade plan to maintain building in line with competitor
improvement
facilities and meet needs of todays convenors
Annual Budget All revenue and expense numbers are shared with both the Regional Facilities commission and the
TCC Oversight Committee and various times throughout the year. Please see separate submission
for 2016 projections versus approved budget.
Response to YTD Actuals The first 8 months of 2016 have seen mixed demand for the meeting and convention markets. The
first trimester saw increased demand in both local and regional sectors. June and July were
disappointing with attendance and spend from the largest events, specifically Canadian Nurses
Association and the Energy Summit, weaker than anticipated. Similarly attendance and/or demand
for local social business (Rotary Gala dinner and weddings market) was below expectation. As a
consequence topline revenues are slightly behind budget. Expenses YTD are being managed in order
to keep overall contribution in line with budget. Please see separate submission for 2016
projections versus approved budget.
High-Level 2016 We foresee finishing 2016 in line with budgeted contribution. Much will depend on the larger
Performance/Service events in Q4 (e.g. T4G, NB Health) materialising as expected in terms of delegate numbers and
Objectives spend. In terms of service objectives, our principal aim is to deliver an exceptional experience to
each visitor. This in turn, creates a positive buzz for our city, and the Trade Centre. As visitors to the
Trade Centre also encounter other hospitality partners & Discover Saint John staff during their stay,
it is essential that all partners work together to deliver on these experiences.
YTD Performance/ Service Hilton uses a guest satisfaction survey to assess Trade Centre guest feedback. YTD all indicators on
Targets this matrix are ahead of the benchmark.
Recent accomplishments June 2016-The centre hosted the Canadian Nurses Association conference. Although numbers of
delegates were below expectation (540 actual v 850 expected) it was still one of the largest
conferences ever hosted in the City. Also, attendance at Port Days Conference in June was over
700 with very positive feedback from out of town visitors. These positive experiences for out of
town guests will help spread the word that the TCC is a centre of excellence
Emerging Issues Need to remain competitive in face of increased competition and continue investment from
stakeholders
Summary of primary Centre is owned by citizens. Boosts tourism and is a major economic driver. Requires continual
take-aways for Common upkeep and capital investment to remain competitive.
Council
Saint John Trade and Convention Centre 2016 Annual Projections Versus Budget
Attachments
*Objective is to have each written submission no longer than three (3) pages in length.
Saint John Trade and Convention Centre
Comparative Financials
Period ending: 8/31/2016
ActualVariance
08/2016 YTD + BudgetActual vs.Budget
Forecast BOY20162016
Trade Centre Revenue
Commission on Food and Beverage Sales,
A/V Equipment and Sundry revenue272,267245,43326,834
Meeting Room revenue144,160171,500-27,340
Net Revenue416,427416,933-506
Payroll & Related Expenses707,773700,0347,739
Other Expenses
Advertising & Promotions22,06929,615-7,546
Audit/Legal Fees11,2428,2003,042
Bank Charges34100-66
Cleaning & Maintenance22,16620,4201,746
Entertainment9761,500-524
Equipment Rental5,3345,500-166
Garbage Removal10,53410,900-366
Laundry24,14223,843299
Licenses2,0652,500-435
Miscellaneous4,7756004,175
Operating Equipment, Computer
Services & Uniforms44,65538,0136,642
Operating, Office & Paper Supplies24,51931,700-7,181
Outside Services3,7792,2001,579
Postage & Printing 183790-607
Telecommunication13,18713,200-13
Trade Association Dues & Fees57250072
Travel6,22214,000-7,778
Utilities4,0545,200-1,146
Total Other Expenses200,508208,781-8,273
Operating Deficit-491,854-491,88228
COUNCIL REPORT
M&C No. M&C 2016-227
Report Date August 30, 2016
Meeting Date October 03, 2016
Service Area Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Elevator/Escalator Maintenance Agreements
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Trevor Gamblin Kevin Fudge Jeff Trail
RECOMMENDATION
As provided in M&C 2016-227, not,
the City Manager recommends:
1) That the City enter into five (5) year Master Coverage Agreements with
Thyssenkrupp Elevator (Canada) Limited for protective maintenance of
the elevating equipment located at the Police Headquarters Building (two
elevators), the Nick Nicolle Community Centre (one elevator), and the
Aquatic Centre Pedway (one elevator) in the form attached to M&C 2016-
227.
2) That the City enter into one (1) year OTIS Maintenance Agreements with
OTIS Canada Inc. for preventive maintenance service of the elevating
equipment located at the Saint John Arts Centre (one elevator) and the
St. Patrick Street Pedway (elevator and escalator) in the form attached to
M&C 2016-227.
3) That the Mayor and Common Clerk be authorized to execute the
necessary contract documents.
EXECUTIVE SUMMARY
to enter into
agreements with Thyssenkrupp Elevator (Canada) Limited and OTIS Canada Inc.
for the preventative/protective maintenance of elevating equipment located at
the Police Headquarters Building (two elevators), the Nick Nicolle Community
Centre (one elevator), the Aquatic Centre Pedway (one elevator), the Saint John
Arts Centre (one elevator), and the St. Patrick Street Pedway (elevator and
escalator).
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Execution of the work under these agreements will ensure routine inspection,
testing, preventative/protective maintenance, and permitting is completed, as
required for compliance with the National Building Code of Canada, the
Elevators and Lifts Act (R.S.N.B. 1973, c. E-6), and Regulation 2014-147 Safety
Code for Elevating Devices and Amusement Devices.
The total annual cost of these preventative/protective maintenance agreements
is $41,976 plus HST and has been included in the operations budget of the
Facility Management Division accordingly.
PREVIOUS RESOLUTION
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STRATEGIC ALIGNMENT
The elevator maintenance agreements are vital to the protection of the quality
and integrity of these assets. In addition, routine inspection, testing,
preventative/protective maintenance, and permitting are required for
compliance with applicable National and Provincial codes and regulations.
REPORT
There are currently seven (7) City-owned facilities containing elevating devices,
including eight (8) elevators and three (3) escalators. The elevators and
escalators provide barrier-free accessible access, in addition to convenient
access through the facilities.
In addition to keeping the elevating devices in service and in a good state of
repair, routine inspection, testing, preventative/protective maintenance, and
permitting is required for compliance with the National Building Code of Canada,
the Elevators and Lifts Act (R.S.N.B. 1973, c. E-6), and Regulation 2014-147
Safety Code for Elevating Devices and Amusement Devices.
The maintenance agreements attached hereto include all work required to
achieve compliance with applicable National and Provincial codes and
regulations, as well as routine preventative/protective maintenance in
accordance with industry standards and procedures. The agreements do not
include planned upgrades or work outside of regular business hours. This work
would be completed at an additional cost, only upon approval from the City of
Saint John.
The following table provides a summary of the facilities covered under the
attached agreements as well as the respective equipment manufacturer,
contractor, and annual cost of the maintenance agreements.
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Annual
Facility Equipment Manufacturer Contractor
Cost*
Police Headquarters Building ThyssenKrupp ThyssenKrupp $ 6,456
Nick Nicolle Community Centre Maritime ThyssenKrupp $ 1,500
Aquatic Centre Pedway Dover ThyssenKrupp $ 3,480
Saint John Arts Centre Dover Otis $ 2,940
St. Patrick Street Pedway Otis Elevator Company Otis $27,600
Total Annual Cost* $41,976
*Excluding HST
As can be seen in the table above, the equipment manufacturer varies by facility,
as does the contractor. In general, the contractor indicated in the table above
has worked on the respective elevating device since the equipment was
originally installed, thus, they are very familiar with the equipment identified (i.e.
maintenance history, installation, same as equipment manufacturer, etc.).
Elevating device equipment is generally proprietary to the equipment
manufacturer (e.g. Otis, ThyssenKrupp), although some aftermarket parts are
available. In cases of proprietorship, our procurement policy allows us to direct
engage. There is, however, non-proprietary equipment in our facilities as well
(e.g. Maritime, Dover). Staff of the Facility Management Division believe it is in
table above in all cases (proprietary and non-proprietary) due to their knowledge
associated with the maintenance history of the elevating device equipment.
SERVICE AND FINANCIAL OUTCOMES
The total annual cost of the work associated with the attached agreements with
Thyssenkrupp Elevator (Canada) Limited and OTIS Canada Inc. for the
preventative/protective maintenance of elevating equipment located at the
Police Headquarters Building, the Nick Nicolle Community Centre, the Aquatic
Centre Pedway, the Saint John Arts Centre, and the St. Patrick Street Pedway is
$41,976 plus HST. This cost is a planned expenditure and has been included in
the operations budget of the Facility Management Division accordingly.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
In preparation of this report, the Facility Management Division received input
and assistance from the Legal Division (review of agreements) and the Materials
Management Division (procurement policies).
ATTACHMENTS
Agreements with Thyssenkrupp Elevator (Canada) Limited and OTIS Canada Inc.
(Five agreements in total)
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
Master Coverage Enhanced Service is a systematic program of protective maintenance designed to
keep the elevating equipment in proper operating condition throughout the contract term.
All work will be performed by experienced technicians directly employed, trained and supervised
by thyssenkrupp Elevator (Canada) Limited (hereinafter callthyssenkrupp Elevator
supported by our complete technical facilities.
This elevator maintenance service will be provided to: (hereinafter referred to as Purchaser)
City of Saint John
PO Box 1971
Saint John, NB
E2L 4L1
For the following elevating devices:
ELEVATING EQUIPMENT:
# of units Manufacturer Equipment Type Capacity Speed Install #
1 Dover Passenger 2,000 lbs 100 fpm P-1995
(Hereinafter referred to as levators)
Located at:
Pedway (Mercantile to Aquatic Centre)
Union St
Saint John, NB
Servicing of the elevators will be performed on a regular and systematic basis. This service will commence
September 1, 2016 for an initial Five (5) year contract period, and will continue for subsequent periods of
Five (5) years throughout the life of the equipment or until terminated as provided herein.
thyssenkrupp Elevator shall provide maintenance service in accordance with our designed
standards and procedures for elevator maintenance tailored to the needs of the equipment.
Under this Master Coverage Agreement, thyssenkrupp Elevator will regularly examine, clean,
adjust, lubricate, and if in our opinion conditions warrant it, we will repair or replace electrical and
mechanical components of the elevators and escalators whenever necessitated by normal wear
and tear as follows:
1. ELEVATORS
1. Machine couplings, shafts, gears, bearings, flexible mountings, cable sheaves,
2. Motors and motor-generators, windings, brushes, commutators, brush holders, bearings,
exciters, tachometers,
3. Door operators, hanger sheaves, upthrust rollers, gibs, guides, protective rays, door motors, drive
belts, gear reductions, interlocks, clutches, linkages, relating devices, door tracks,
4. Hoistway equipment, car and counterweight buffers, conductor cables, guide rollers and
shoes, deflector and secondary sheaves, compensating sheaves, load weighing devices, limit
switches, hoistway inductors, car top operating devices,
5. Controllers and selectors, relays, coils, contacts and contact springs, shunts, resistors,
condensers, transformers, stepping switches, rectifiers, motor starters, overcurrent devices,
6. Signal devices, car and hall pushbuttons, position indicators, hall lanterns and gongs,
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MASTER COVERAGE ENHANCED AGREEMENT
direction indicators, signal lamps (during regularly scheduled visits),
7. Solid-state circuitry, cards, sockets, integrated circuit modules, speed regulators, timing and
computing devices, transistors,
8. Brakes, magnet coils, armatures, shoes, contacts, springs, drums, linings,
9. Safety stopping devices, jaws, bearings, equalizing mechanisms, plank switches, linkage,
speed governors, tripping assembly, overspeed switches, tension sheaves,
10. Hydraulic pumps and motors, belt drives, valve, pilots, strainers, mufflers, timers, guide bearings,
packing and packing glands.
2. ESCALATORS
1. Machine gears, thrust bearings and housings, brakes, including brake pulleys, brake coils,
brake contacts, linings and component parts,
2. Motors, including windings, rotating elements, commutator brushes, brush holders and bearings,
3. Handrail drive, including chains, sprockets, rollers and bearings, universal joints, handrail and
alignment devices,
4. Step rollers, bearings, tracks, step chains, sprockets, and comb segments,
5. Governors, including bearings, contacts and jaws.
3. In addition, under this Master Coverage Agreement thyssenkrupp Elevator will:
1. Provide emergency service promptly if any trouble should develop between the regular
examinations. The Purchaser agrees to notify thyssenkrupp Elevator without delay if such trouble
occurs. (An emergency shall be deemed to exist if passengers are trapped or if more than 50% of
the elevators in any one group are out of service) This emergency service, limited to the
investigation of trouble, passenger assistance, minor adjustments and minor repairs, and that can
be accomplished in two hours or less by one technician will be available on a 24-hour basis. This
service outside regular working hours is not included in the contract price. We will respond
to non-emergency callbacks during regular working hours within an average of 12 hours of
notification.
2. Repair or replace conductor travelling cables as deemed necessary by thyssenkrupp.
3. Regularly check, and as necessary, equalize the tension on all hoisting ropes.
4. Perform annual no load safety tests and annual pressure relief valve tests.
5. Maintain the machinery in clean condition, and regularly clean the machine room, hoistway and
pit areas of all dirt and debris relevant to normal elevator operations.
6. Furnish all lubricants, cleaning compounds and cleaning equipment. All lubricants will meet rigid
thyssenkrupp specifications with respect to particular applications for which they are required.
7. Maintain the systems capabilities of these elevators as found at the start of the elevator
service agreement.
8. Supply special hydraulic operating fluid as required to replenish normal seepage.
9. Provide pre-planned repairs, where significant interruption to elevator operation is involved. The
repair will be scheduled to suit the Purchasers convenience wherever reasonably possible within
the scope of this contract.
10. thyssenkrupp shall assist in any repair and/or upgrade that the elevating system(s) may
need, that falls outside the coverage of this contract. This will include our expertise as to
available products, recommendations and long range asset planning to ensure that the continued
satisfaction of the Purchaser is maintained.
4. The following is not included under this contract:
1. ELEVATORS:
Refinishing, cleaning, repair or replacement of cab and cab finishes, door paneling, handrails,
floor and floor covering; hoistway door panels, door frames, swing door hinges and closing
devices; car and hall door sills; light fixtures and lamps; emergency cab lighting, ventilation fans,
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MASTER COVERAGE ENHANCED AGREEMENT
intercommunication systems, card readers or other access control devices; media and
entertainment devices, fixture kiosks, computer devices or elevator monitoring systems; batteries
for emergency lighting and emergency lowering systems; below ground or unexposed hydraulic
elevator system, including but not limited to, piping, jack cylinder, piston, PVC, cathodic protection,
or other protective material; disposal of used oil; hoistway enclosures, guide rails and
alignment; non-maintainable assemblies or parts; steel wire hoist ropes, suspension
belts, traction media; controller drives; main disconnect switches and their fuses or circuit
breakers, emergency power transfer switchgear, telephone service, smoke/fire alarms and
detectors, pit pumps and alarms; supplementary performance testing involving plunger grippers,
elevator full load/full speed tests, and/or use of specialized alternative testing equipment to
simulate such tests. Accessory equipment unrelated to normal elevator operation is not covered.
2. ESCALATORS:
Balustrades including deck covers, moldings, interior solid and glass panels, and skirt panels; step
assemblies and treads; pallets; moving walk belts; skirt brushes; truss wedge guards, escalator
lighting systems, signage; painted surfaces, including demarcation lines painted on steps or
combplates; supplementary step to skirt performance testing.
5. TERMS AND CONDITIONS
1. Working Hours
The contract price is based on all work being done during regular working hours (8am to 5pm,
Monday to Friday), excluding elevator trade union holidays unless otherwise specified herein.
Any work requested outside the regular working hours as indicated, shall be subject to an
additional charge at our standard billing rates, plus materials not covered by contract, expenses
and travel. Monday through Friday, after hours and Saturday is charged at time and a half for
single mechanic. Sunday, statutory holidays, and all overtime crew work on any day is charged at
double time. Regular and overtime working hours shall be stipulated by the collective labour
agreement with which thyssenkrupp Elevator must comply in the region where the elevators are
to be maintained.
2. Additional Work
a) Work necessitated by misuse, vandalism, excessive heat in the elevator machine room,
electrical voltage fluctuations, storm, fire, flood, riot, replacement of non-maintainable
components or parts where thyssenkrupp Elevator is unable through our maintenance program
to prevent premature wear or failure, retrieval/replacement of keys/re-keying or any other
cause beyond thyssenkrupp Elevators control, is extra to this contract and shall be subject to
additional charge at the applicable billing rates for material and labour. thyssenkrupp Elevator
assumes no responsibility for the day-to-day operation of the governor or safeties on traction
elevators, or the hydraulic system on hydraulic elevators under the terms of this agreement
where safety tests are outstanding on the commencement date of this agreement until such
time as the test has been completed and the equipment passed. Costs associated with this
initial test and repairs will be subject to charge at our standard billing rates. thyssenkrupp
Elevator will not be obligated or bound by opinions or directives by third-party firms, insurance
companies, or other organizations and such work will be subject to additional charges.
b) This contract does not include the making of tests, additions or modifications, to the elevators
or escalators as may be required by governmental authorities or independent third parties,
unless otherwise accepted by thyssenkrupp Elevator and/or specified herein. This
maintenance agreement does not cover any labour, parts or materials which may be required to
comply with future legislation effective following the commencement date of this agreement.
Supplementary performance testing of elevators using full load at full speed or use of
specialized alternative testing equipment to simulate such tests, and escalator step to skirt
performance testing (SSPI) that may be required by the local jurisdiction is not included.
Costs associated with such tests and any remedial repairs and additional testing required as a
result of these regulated tests would be extra to the contract at thyssenkrupp Elevators
applicable rates. thyssenkrupp Elevator will not assume responsibility for the cost of
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MASTER COVERAGE ENHANCED AGREEMENT
correcting elevator code or third-party deficiencies existing on the date we enter into this
agreement. Further, you agree that you will authorize and pay for any proposed pre-
maintenance repairs brought to your attention during the first 30 days of this agreement to bring
the equipment to thyssenkrupp maintenance standards, or we will have the option to
terminate this agreement immediately, without penalty to us.
3. Schedules
This service shall be provided in accordance with thyssenkrupp Elevator standard maintenance
practices for such services and thyssenkrupp Elevator shall not be obligated to do any work
specified herein prior to the time when such work is deemed necessary by us to preserve an
adequate factor of safety.
4. Suspension
thyssenkrupp Elevator may suspend the services provided herein, upon written notice to the
Purchaser, if payments have not been made in accordance with the terms of the contract. During
any period of suspension, no monthly charges will be made hereunder, and the terms and
conditions of this contract shall remain in effect, except that thyssenkrupp Elevator shall not have
any liability for anything occurring during, or resulting from, such suspension. Upon restoration of
thyssenkrupp Elevator services, any work required to restore the elevators to their suspension
date condition shall be extra to the contract price. The contract period in which a suspension
commences shall be extended by the number of days of the suspension.
5. Termination
Either party may terminate thyssenkrupp Elevators services under this agreement at the end of
the initial contract period, or the end of any subsequent contract period, by providing the other
party with at least 180 days, but no more than 270 days advance written notice in the form of a letter
signed by a signing officer prior to the end of the applicable contract period.
6. Change of Ownership
In the event of the sale, lease or other transfer of the elevator equipment described herein, or the
premises in which they are located, you agree that the intended transfer shall be made conditional
upon the acceptance and assumption of the terms, conditions and obligations of this contract by
the transferee and the delivery to thyssenkrupp Elevator of the transferee's acknowledgment.
Should the transferee fail to assume this agreement, you shall remain liable for all unpaid amounts,
including those owed for the balance of the current unexpired term of this agreement.
7. Liability
thyssenkrupp Elevator is not an insurer and shall not be liable for damage to property or for injury
or death of any person(s) except for damage, injury or death resulting directly from the negligence
of thyssenkrupp Elevator or its employees, and with that exception, the Purchaser agrees to
indemnify, defend, and hold thyssenkrupp Elevator harmless from any such claim. thyssenkrupp
Elevator shall not be liable for any incidental or consequential loss or damage arising from the
failure of the elevators to operate or damages occurring as a result of supplementary performance
tests such as full load full speed testing required by local regulatory authorities. Without limiting
the generality of the foregoing, thyssenkrupp Elevator shall not be liable for incidental or
consequential damage or loss resulting from accidents, strikes, lockouts, material and labour
shortages not within the reasonable control of thyssenkrupp Elevator or any other cause not
within our reasonable control. thyssenkrupp Elevator will not be held liable for any inspection
charges by local governing authorities or any charges related to independent third parties. In the
event that the contract is terminated, thyssenkrupp Elevator will not be held liable for any costs,
repairs, or directives whether existing or not during the term or following the term of the
agreement. Further, we will not be liable for damages of any kind, whether in contract or in tort, or
otherwise, in excess of the annual price of this agreement. The Purchaser hereby waives any and
all rights of Subrogation as against thyssenkrupp Elevator.
8. Assignment
This contract and the benefits hereof may not be assigned without thyssenkrupp Elevators
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MASTER COVERAGE ENHANCED AGREEMENT
written consent.
9. Obsolescence
In the event that any part, component or assembly is no longer available from the usual sources
due to obsolescence, the Purchaser agrees to allow thyssenkrupp Elevator to replace such part,
component or assembly at the Purchasers cost. Obsolescence is defined as parts, components or
equipment no longer available from or supported by the original equipment manufacturer.
Purchaser prior authorization shall be requested prior to proceeding with such replacement.
Such authorization shall not be unduly withheld.
10. Title
If thyssenkrupp Elevator supplied and/or installed the elevator equipment which is to be
maintained under this contract and thyssenkrupp Elevator has not yet been paid in full under its
supply and/or installation contract, the Purchaser hereby acknowledges that thyssenkrupp
Elevator retains the title to the elevator(s) until monies owing to thyssenkrupp Elevator under the
contract have been paid, and this agreement is without prejudice to thyssenkrupp Elevator
rights under thyssenkrupp Elevators supply and/or installation contract.
11. Mutual Responsibilities
a) You agree to provide us with unrestricted and safe access to all areas of the building and
building site, in which any part of your elevator equipment may be located. You also agree to
keep the elevator machine rooms and pit areas free from water, stored materials, or debris.
You will provide the employees of thyssenkrupp Elevator a safe work environment and that
you will remove and correct any problems associated with hazardous materials in accordance
to applicable laws and/or provincial regulations. You agree to provide all specialized equipment,
rigging, and hoisting services, if required, to safely remove elevator components off site in need
of repair or replacement.
b) thyssenkrupp Elevator and you agree that you have control, possession and management of
the elevator equipment and that such control, possession and management is not assumed by
thyssenkrupp Elevator but remains exclusively with the Purchaser. The Purchaser shall be
solely responsible for the operation of the equipment, including but not restricted to, the proper
loading of the elevator and related equipment to its proper capacity and the provision of
warning signs, controls and cautions that may be required or desirable to ensure safe
operation of the elevator.
c) You hereby agree to cease operation of the elevator equipment upon the occurrence of any
unsafe mode of operation including any accident, alteration or change affecting the equipment
and to maintain surveillance of the equipment for the purpose of detecting any such unsafe or
potentially unsafe mode of operation. You also agree to notify thyssenkrupp Elevator
immediately by telephone if any unsafe or potentially unsafe mode of operation occurs.
d) You agree not to permit others to make alterations, additions, adjustments, upgrades, repairs or
replace any component or part of the equipment during the term of this agreement. If you elect
to modernize any or all of the Equipment during the term of this agreement, you will give
thyssenkrupp Elevator the option, within a reasonable time, to evaluate competitor proposals
and to prepare an offer to match price and scope of work, or present an alternative proposal
before proceeding. If you should select another supplier for the modernization, the existing
agreement is to remain binding on both parties. thyssenkrupp
resume upon completion of the modernization of part or all of the equipment and any associated
warranty period. The modernized equipment will be subject to review by thyssenkrupp Elevator
and deficiencies noted brought to the attention of the purchaser within 60 days. The term of the
original agreement will be extended by any term loss during the modernization and warranty
completed by others, and will be subject to a maintenance price adjustment by thyssenkrupp
Elevator.
e) If your elevators incorporate thyssenkrupp Elevator computer software, you agree that the
use of such software is but a license for your use, solely for the purpose of operating the
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MASTER COVERAGE ENHANCED AGREEMENT
elevators/escalators for which this software was provided. You also agree to keep such
software in confidence and will not allow this software to be otherwise copied, displayed,
transferred, modified, distributed, reverse assembled and/or compiled.
f) You retain the rights to any non-thyssenkrupp Elevator software used by the elevators
covered by this agreement but agree to allow us to make one backup or archival copy for you.
g) You acknowledge that a machine room climate and temperature within the industry
recognized 10 to 30 degree Celsius range ensures the best overall operation of the equipment
and that you will maintain that temperature.
12. Drawings
The PURCHASER agrees to furnish a complete set of "AS BUILT" wiring diagrams for the
complete system where necessary. If the elevator is built by thyssenkrupp Elevator or
thyssenkrupp Northern, thyssenkrupp Elevator shall provide wiring diagrams for permanent and
long-time use by our elevator examiners.
13. Representation
thyssenkrupp Elevator shall assign an Account Representative to the properties covered by this
agreement, to provide assistance with contract, repairs, upgrades, modifications and long term
planning for your vertical equipments needs. thyssenkrupp Elevator shall also ensure that a
Supervisor is available to assist the Purchaser and thyssenkrupp Elevatos employees in
ensuring you receive the very best in vertical equipment maintenance.
6. CONTRACT PRICE
1. The Price of this service will be:
Two Hundred Ninety Dollars ($290.00) per month payable quarterly upon receipt of invoice.
At least one year from the contract commencement date and as soon as practical after we have
received notice of change in the labour rates, this price shall be increased or decreased. Such
increase or decrease shall be in direct proportion to the increase or decrease in the straight time
hourly labour cost (the sum of the straight time hourly labour rates plus any other related costs and
the average cost of fringe benefits paid by us for elevator examiners in the locality where the
equipment is to be serviced) and will occur annually on the contract anniversary date as
compared with the previous years labour cost applicable to this contract. We also reserve the right
to make an additional adjustment to the contract price annually on the basis of changes in other
expenses such as fuel, waste disposal, government regulations or administrative costs.
2. The Goods and Services Tax (GST) or the Harmonized Sales Tax (HST) will be invoiced as an
extra to the current contract price. Any change in such taxes, any new taxes, or changes in tax
policy which may become effective after the Proposal Date, will not be included in the current
contract price. thyssenkrupp Elevator shall advise as soon as practical, after we have received
such notice of change, the effects of any such change on the normally charged contract price.
3. The method of payment will be electronic direct debit. To enable us to process direct debit
payments, you agree to provide a copy of a voided check from your business bank account.
4. Simple interest at 2% monthly will apply on amounts not paid when due for over thirty (30) days.
5. If the Purchaser defaults in making of any payments called for in this contract, Purchaser
agrees to pay, in addition to any defaulted amount, all thyssenkrupp Elevator legal fees,
collection costs, and court costs in connection herewith. thyssenkrupp Elevator reserves the right
to share any relevant credit information when requested of us. Failure to pay any sum due by you
within sixty (60) days will be a material breach. We may at our option declare all sums due or to
become due for the unexpired term immediately due and payable as liquidated damages, and
until the same are paid be discharged from further obligations under the contract.
6. The Proposal is subject to approval in writing by thyssenkrupp Elevator subsequent to
acceptance by the Purchaser. Upon such acceptance and approval it shall constitute exclusively
and entirely the contract for the services herein described. No changes in or additions to this
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MASTER COVERAGE ENHANCED AGREEMENT
agreement will be binding on either party unless made in writing and executed by both parties.
Presentation of this document does not supercede any terms and conditions of any thyssenkrupp
Elevator contract currently in effect.
7. The terms and conditions herein form part of this agreement.
8. Extended Contract Term Discount - The initial and subsequent term of this agreement will be
replaced by the Extended Contract Term selected below, and we will apply the corresponding
discount to the net billing amount.
Extended Contract Price Check for Purchaser's Initial
Term Discount Selection Acceptance
12 Year 3%
15 Year 5%
20 Year 7%
25 Year 10%
In the event a customer chooses an extended term, the Contract will automatically renew at the
expiration of the Extended Contract Term for successive periods equal to the initial Extended
Contract Term. Either party may terminate the Contract at the end of the initial Extended Contract
Term or at the end of any subsequent Extended Contract Term by giving the other party advance
written notice in accordance with the termination clause in this agreement.
In the event the Contract is terminated for any reason prior to the expiration date of the Extended
Term or any subsequent Extended Term, you agree to pay us the amount of the full Extended Term
discount you received during the Extended Term or any subsequent Extended Term. This is in
addition to and not in lieu of any other rights or remedies we may have.
7. ACCEPTANCE
Your acceptance of this agreement and its approval by an authorized manager of thyssenkrupp
Elevator will constitute exclusively and entirely the agreement for the services herein described. All
other prior representations or agreements, whether written or verbal, will be deemed to be merged
herein and no other changes in or additions to this agreement will be recognized unless made in
writing and properly executed by both parties. Should your acceptance be in the form of a purchase
order or other similar document, the provisions of this agreement will govern, even in the event of
a conflict. This proposal is submitted for acceptance within ninety (90) days from the Date Submitted
by the thyssenkrupp Elevator representative indicated below.
No agent or employee shall have the authority to waive or modify any of the terms of this
agreement without the prior written approval of an authorized thyssenkrupp Elevator manager.
thyssenkrupp Elevator thyssenkrupp Elevator
Purchaser Acceptance:
(Canada) Limited: (Canada) Limited Approval:
By: By: By:
(Signature of Account Rep.) (Signature of Authorized (Signature of Authorized
Individual) Individual)
(Print Name)
(Print Name)
thyssenkrupp District Manager
(Print Name)
(District Office Location) (Title)
(Date Submitted) (Date of Approval)
(Date of Approval)
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thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
Master Coverage Essentials is a servicing program designed to suit the Purchasers basic
requirements to keep the elevating equipment in proper operating condition through professional
examinations, lubrication, adjustments, and the replacement of minor parts as listed herein.
All work will be performed by experienced technicians directly employed, trained and supervised
by thyssenkrupp Elevator (Canada) Limited (hereinafter callthyssenkrupp Elevator
supported by our complete technical facilities.
This elevator maintenance service will be provided to: (hereinafter referred to as Purchaser)
Nick Nicolle Community Centre
85 Durham St
Saint John, NB
E2K 1V6
For the following elevating devices:
ELEVATING EQUIPMENT:
# of units Manufacturer Equipment Type Capacity Speed Install #
1 Maritime Passenger LU/LA 2,000 lbs 80 fpm
(Hereinafter referred to as levators)
Located at:
NIck Nicolle Community Centre
85 Durham St
Saint John, NB
Servicing of the elevators will be performed on a regular and systematic basis. This service will commence
September 1, 2016 for an initial Five (5) year contract period, and will continue for subsequent periods of
Five (5) years throughout the life of the equipment or until terminated as provided herein.
thyssenkrupp Elevator shall provide maintenance service in accordance with our designed
standards and procedures for elevator maintenance tailored to the needs of the equipment.
thyssenkrupp Elevator Essentials Maintenance will consist of Four (4) visits per year, providing regular
attention to the requirements of the elevating devices listed above.
Under this Master Coverage Essentials Agreement, thyssenkrupp Elevator will examine the
elevators at each scheduled regular visit, with particular attention to possible faults or hazardous
conditions.
1. We will also provide the following services, as required at the time of each visit:
1. Systematically lubricate all elevator machinery, including bearings, motor, generator, wire rope,
sheaves, door operators, interlocks, guide rails, switch fulcrums, safety devices, governors, and
brake mechanisms, escalator chains, sprockets and handrail drive.
2. Regularly clean all the operating components of the elevator machinery in the hoistway, pit and
machine room areas. Regularly clean pit area of debris related to normal elevator operations.
3. Provide the necessary cleaning materials and lubricants to undergo rigid thyssenkrupp Elevator
specifications with respect to the particular applications for which they are required.
4. Make adjustments to all electrical and mechanical equipment, including guide shoes, guide rollers,
leveling switches, safety devices, brakes, hydraulic valves, door operating mechanism, interlocks,
door switches and belt tensions. To the extent that the adjustments can be made with the
Page 1 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
equipment or means available.
5. Regularly check, and as necessary equalize the tension on all hoisting ropes.
6. Supply special hydraulic operating fluid as required to replenish normal seepage.
7. Coordinate repairs where significant interruption to elevator operation is involved. The repair will
be scheduled to suit the Purchasers convenience wherever reasonably possible within the scope.
8. thyssenkrupp shall assist in any repair and/or upgrade that the elevating system(s) may
need, that falls outside the coverage of this contract. This will include our expertise as to
available products, recommendations and long range asset planning to ensure that the continued
satisfaction of the Purchaser is maintained.
2. Under this Master Coverage Essentials Agreement thyssenkrupp Elevator will:
1. Provide emergency service promptly if any trouble should develop between the regular
examinations. The Purchaser agrees to notify thyssenkrupp Elevator without delay if such trouble
occurs. This emergency service, limited to the investigation of trouble, passenger assistance, minor
adjustments and minor repairs will be available on a 24-hour basis. We will respond to non-
emergency callbacks during regular working hours within an average of 12 hours of notification.
This service on a 24 hours basis is extra to the contract at our standard billing rates.
3. The following is not included under this contract:
1. All parts and repairs directly or indirectly related to the operation of the elevators will be invoiced for
labour, travel, expenses, and materials at our standard billing rates. Wherever reasonably possible
the Purchasers prior approval shall be obtained for such work.
2. All tests, including but not limited to annual safety tests, hydraulic pressure relief test, five year
testing requirements, and escalator step to skirt performance testing as mandated by the local
governing authorities.
3. Accessory equipment unrelated to normal elevator operation is not covered by this contract.
4. TERMS AND CONDITIONS
1. Working Hours
The contract price is based on all specified work being done during regular working hours (8am
to 5pm, Monday to Friday), excluding elevator trade union holidays. Any work requested outside
the regular working hours as indicated or outside the coverage of this contract, shall be subject to
an additional charge at our standard billing rates, plus materials not covered by contract, expenses
and travel. Monday through Friday, after hours and Saturday is charged at time and a half for
single mechanic. Sunday, statutory holidays, and all overtime crew work on any day is charged at
double time. Regular and overtime working hours shall be stipulated by the collective labour
agreement with which thyssenkrupp Elevator must comply in the region where the elevators are
to be maintained.
2. Additional Work
a) Work necessitated by misuse, vandalism, excessive heat in the elevator machine room,
electrical voltage fluctuations, storm, fire, flood, riot, retrieval/replacement of keys/re-keying or
any other cause beyond thyssenkrupp Elevators control, is extra to this contract and shall be
subject to additional charge at the applicable billing rates for material and labour.
thyssenkrupp Elevator assumes no responsibility for the day-to-day operation of the governor
or safeties on traction elevators, or the hydraulic system on hydraulic elevators under the
terms of this agreement where safety tests are outstanding on the commencement date of this
agreement until such time as the test has been completed and the equipment passed. Costs
associated with this initial test and repairs will be subject to charge at our standard billing rates.
thyssenkrupp Elevator will not be obligated or bound by opinions or directives by third-party
firms, insurance companies, or other organizations and such work will be subject to additional
charges.
b) This contract does not include the making of tests, additions or modifications, to the elevators
or escalators as may be required by governmental authorities or independent third parties,
unless otherwise accepted by thyssenkrupp Elevator and/or specified herein. This
maintenance agreement does not cover any labour, parts or materials which may be required to
Page 2 of Contract No.
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Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
comply with future legislation effective following the commencement date of this agreement.
Supplementary performance testing of elevators using full load at full speed or use of
specialized alternative testing equipment to simulate such tests, and escalator step to skirt
performance testing (SSPI) that may be required by the local jurisdiction is not included.
Costs associated with such tests and any remedial repairs and additional testing required as a
result of these regulated tests would be extra to the contract at thyssenkrupp Elevators
applicable rates. thyssenkrupp Elevator will not assume responsibility for the cost of
correcting elevator code or third-party deficiencies existing on the date we enter into this
agreement. Further, you agree that you will authorize and pay for any proposed pre-
maintenance repairs brought to your attention during the first 30 days of this agreement to bring
the equipment to thyssenkrupp maintenance standards, or we will have the option to
terminate this agreement immediately, without penalty to us.
3. Schedules
This service shall be provided in accordance with thyssenkrupp Elevator standard maintenance
practices for such services and thyssenkrupp Elevator shall not be obligated to do any work
specified herein prior to the time when such work is deemed necessary by us to preserve an
adequate factor of safety.
4. Suspension
thyssenkrupp Elevator may suspend the services provided herein, upon written notice to the
Purchaser, if payments have not been made in accordance with the terms of the contract. During
any period of suspension, no monthly charges will be made hereunder, and the terms and
conditions of this contract shall remain in effect, except that thyssenkrupp Elevator shall not have
any liability for anything occurring during, or resulting from, such suspension. Upon restoration of
thyssenkrupp Elevator services, any work required to restore the elevators to their suspension
date condition shall be extra to the contract price. The contract period in which a suspension
commences shall be extended by the number of days of the suspension.
5. Termination
Either party may terminate thyssenkrupp Elevators services under this agreement at the end of
the initial contract period, or the end of any subsequent contract period, by providing the other
party with at least 180 days, but no more than 270 days advance written notice in the form of a letter
signed by a signing officer prior to the end of the applicable contract period.
6. Change of Ownership
In the event of the sale, lease or other transfer of the elevator equipment described herein, or the
premises in which they are located, you agree that the intended transfer shall be made conditional
upon the acceptance and assumption of the terms, conditions and obligations of this contract by
the transferee and the delivery to thyssenkrupp Elevator of the transferee's acknowledgment.
Should the transferee fail to assume this agreement, you shall remain liable for all unpaid amounts,
including those owed for the balance of the current unexpired term of this agreement.
7. Liability
thyssenkrupp Elevator is not an insurer and shall not be liable for damage to property or for injury
or death of any person(s) except for damage, injury or death resulting directly from the negligence
of thyssenkrupp Elevator or its employees, and with that exception, the Purchaser agrees to
indemnify, defend, and hold thyssenkrupp Elevator harmless from any such claim. thyssenkrupp
Elevator shall not be liable for any incidental or consequential loss or damage arising from the
failure of the elevators to operate or damages occurring as a result of supplementary performance
tests such as full load full speed testing required by local regulatory authorities. Without limiting
the generality of the foregoing, thyssenkrupp Elevator shall not be liable for incidental or
consequential damage or loss resulting from accidents, strikes, lockouts, material and labour
shortages not within the reasonable control of thyssenkrupp Elevator or any other cause not within
our reasonable control. thyssenkrupp Elevator will not be held liable for any inspection charges by
local governing authorities or any charges related to independent third parties. In the event that
the contract is terminated, thyssenkrupp Elevator will not be held liable for any costs, repairs, or
directives whether existing or not during the term or following the term of the agreement. Further,
Page 3 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
we will not be liable for damages of any kind, whether in contract or in tort, or otherwise, in excess
of the annual price of this agreement. The Purchaser hereby waives any and all rights of
Subrogation as against thyssenkrupp Elevator.
8. Assignment
This contract and the benefits hereof may not be assigned without thyssenkrupp Elevators
written consent.
9. Obsolescence
In the event that any part, component or assembly is no longer available from the usual sources
due to obsolescence, the Purchaser agrees to allow thyssenkrupp Elevator to replace such part,
component or assembly at the Purchasers cost. Obsolescence is defined as parts, components or
equipment no longer available from or supported by the original equipment manufacturer.
Purchasers prior authorization shall be requested prior to proceeding with such replacement.
Such authorization shall not be unduly withheld.
10. Title
If thyssenkrupp Elevator supplied and/or installed the elevator equipment which is to be
maintained under this contract and thyssenkrupp Elevator has not yet been paid in full under its
supply and/or installation contract, the Purchaser hereby acknowledges that thyssenkrupp
Elevator retains the title to the elevator(s) until monies owing to thyssenkrupp Elevator under the
contract have been paid, and this agreement is without prejudice to thyssenkrupp Elevator
rights under thyssenkrupp Elevators supply and/or installation contract.
11. Mutual Responsibilities
a) You agree to provide us with unrestricted and safe access to all areas of the building and
building site, in which any part of your elevator equipment may be located. You also agree to
keep the elevator machine rooms and pit areas free from water, stored materials, or debris.
You will provide the employees of thyssenkrupp Elevator a safe work environment and that
you will remove and correct any problems associated with hazardous materials in accordance
to applicable laws and/or provincial regulations. You agree to provide all specialized equipment,
rigging, and hoisting services, if required, to safely remove elevator components off site in need
of repair or replacement.
b) thyssenkrupp Elevator and you agree that you have control, possession and management of
the elevator equipment and that such control, possession and management is not assumed by
thyssenkrupp Elevator but remains exclusively with the Purchaser. The Purchaser shall be
solely responsible for the operation of the equipment, including but not restricted to, the proper
loading of the elevator and related equipment to its proper capacity and the provision of
warning signs, controls and cautions that may be required or desirable to ensure safe
operation of the elevator.
c) You hereby agree to cease operation of the elevator equipment upon the occurrence of any
unsafe mode of operation including any accident, alteration or change affecting the equipment
and to maintain surveillance of the equipment for the purpose of detecting any such unsafe or
potentially unsafe mode of operation. You also agree to notify thyssenkrupp Elevator
immediately by telephone if any unsafe or potentially unsafe mode of operation occurs.
d) You agree not to permit others to make alterations, additions, adjustments, upgrades, repairs or
replace any component or part of the equipment during the term of this agreement. If you elect
to modernize any or all of the Equipment during the term of this agreement, you will give
thyssenkrupp Elevator the option, within a reasonable time, to evaluate competitor proposals
and to prepare an offer to match price and scope of work, or present an alternative proposal
before proceeding. If you should select another supplier for the modernization, the existing
agreement is to remain binding on both parties. thyssenkrupp
resume upon completion of the modernization of part or all of the equipment and any associated
warranty period. The modernized equipment will be subject to review by thyssenkrupp Elevator
and deficiencies noted brought to the attention of the Purchaser within 60 days. The term of the
original agreement will be extended by any term loss during the modernization and warranty
completed by others, and will be subject to a maintenance price adjustment by thyssenkrupp
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thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
Elevator.
e) If your elevators incorporate thyssenkrupp Elevator computer software, you agree that the
use of such software is but a license for your use, solely for the purpose of operating the
elevators/escalators for which this software was provided. You also agree to keep such
software in confidence and will not allow this software to be otherwise copied, displayed,
transferred, modified, distributed, reverse assembled and/or compiled.
f) You retain the rights to any non-thyssenkrupp Elevator software used by the elevators
covered by this agreement but agree to allow us to make one backup or archival copy for you.
g) You acknowledge that a machine room climate and temperature within the industry
recognized 10 to 30 degree Celsius range ensures the best overall operation of the equipment
and that you will maintain that temperature.
12. Drawings
The PURCHASER agrees to furnish a complete set of "AS BUILT" wiring diagrams for the
complete system where necessary. If the elevator is built by thyssenkrupp Elevator or
thyssenkrupp Northern, thyssenkrupp Elevator shall provide wiring diagrams for permanent and
long-time use by our elevator examiners.
13. Representation
thyssenkrupp Elevator shall assign an Account Representative to the properties covered by this
agreement, to provide assistance with contract, repairs, upgrades, modifications and long term
planning for your vertical equipments needs. thyssenkrupp Elevator shall also ensure that a
Supervisor is available to assist the Purchaser and thyssenkrupp Elevatos employees in
ensuring you receive the very best in vertical equipment maintenance.
5. CONTRACT PRICE
1. The Price of this service will be:
One Hundred Twenty Five Dollars ($125.00) per month payable quarterly upon receipt of
invoice.
At least one year from the contract commencement date and as soon as practical after we have
received notice of change in the labour rates, this price shall be increased or decreased. Such
increase or decrease shall be in direct proportion to the increase or decrease in the straight time
hourly labour cost (the sum of the straight time hourly labour rates plus any other related costs and
the average cost of fringe benefits paid by us for elevator examiners in the locality where the
equipment is to be serviced) and will occur annually on the contract anniversary date as
compared with the previous year labour cost applicable to this contract. We also reserve the right
to make an additional adjustment to the contract price annually on the basis of changes in other
expenses such as fuel, waste disposal, government regulations or administrative costs.
2. The Goods and Services Tax (GST) or the Harmonized Sales Tax (HST) will be invoiced as an
extra to the current contract price. Any change in such taxes, any new taxes, or changes in tax
policy which may become effective after the Proposal Date, will not be included in the current
contract price. thyssenkrupp Elevator shall advise as soon as practical, after we have received
such notice of change, the effects of any such change on the normally charged contract price.
3. The method of payment will be electronic direct debit. To enable us to process direct debit
payments, you agree to provide a copy of a voided check from your business bank account.
4. Simple interest at 2% monthly will apply on amounts not paid when due for over thirty (30) days.
5. If the Purchaser defaults in making of any payments called for in this contract, Purchaser
agrees to pay, in addition to any defaulted amount, all thyssenkrupp Elevator legal fees,
collection costs, and court costs in connection herewith. thyssenkrupp Elevator reserves the right
to share any relevant credit information when requested of us. Failure to pay any sum due by you
within sixty (60) days will be a material breach. We may at our option declare all sums due or to
become due for the unexpired term immediately due and payable as liquidated damages, and
until the same are paid be discharged from further obligations under the contract.
6. The Proposal is subject to approval in writing by thyssenkrupp Elevator subsequent to
acceptance by the Purchaser. Upon such acceptance and approval it shall constitute exclusively
Page 5 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ESSENTIALS AGREEMENT
and entirely the contract for the services herein described. No changes in or additions to this
agreement will be binding on either party unless made in writing and executed by both parties.
Presentation of this document does not supercede any terms and conditions of any thyssenkrupp
Elevator contract currently in effect.
7. The terms and conditions herein form part of this agreement.
8. Extended Contract Term Discount - The initial and subsequent term of this agreement will be
replaced by the Extended Contract Term selected below, and we will apply the corresponding
discount to the net billing amount.
Extended Contract Price Check for Purchaser's Initial
Term Discount Selection Acceptance
12 Year 3%
15 Year 5%
20 Year 7%
25 Year 10%
In the event a customer chooses an extended term, the Contract will automatically renew at the
expiration of the Extended Contract Term for successive periods equal to the initial Extended
Contract Term. Either party may terminate the Contract at the end of the initial Extended Contract
Term or at the end of any subsequent Extended Contract Term by giving the other party advance
written notice in accordance with the termination clause in this agreement.
In the event the Contract is terminated for any reason prior to the expiration date of the Extended
Term or any subsequent Extended Term, you agree to pay us the amount of the full Extended
Term discount you received during the Extended Term or any subsequent Extended Term. This is
in addition to and not in lieu of any other rights or remedies we may have.
6. ACCEPTANCE
Your acceptance of this agreement and its approval by an authorized manager of thyssenkrupp
Elevator will constitute exclusively and entirely the agreement for the services herein described. All
other prior representations or agreements, whether written or verbal, will be deemed to be merged
herein and no other changes in or additions to this agreement will be recognized unless made in
writing and properly executed by both parties. Should your acceptance be in the form of a purchase
order or other similar document, the provisions of this agreement will govern, even in the event of
a conflict. This proposal is submitted for acceptance within ninety (90) days from the Date Submitted
by the thyssenkrupp Elevator representative indicated below.
No agent or employee shall have the authority to waive or modify any of the terms of this
agreement without the prior written approval of an authorized thyssenkrupp Elevator manager.
thyssenkrupp Elevator (Canada) thyssenkrupp Elevator
Purchaser Acceptance:
Limited: (Canada) Limited Approval:
By: By: By:
(Signature of Account Rep.) (Signature of Authorized (Signature of Authorized
Individual) Individual)
(Print Name)
(Print Name) thyssenkrupp District Manager
(Print Name)
(District Office Location)
(Title)
(Date of Approval)
(Date Submitted)
(Date of Approval)
Page 6 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
DATE:02/09/2016
TO:FROM:
City Of Saint JohnOTIS CANADA, INC.
Po Box 1971120 Ashburn Lake Road, Unit 8
-Saint John, NB E2J 5E2
Saint John, NB E2L 4L1
EQUIPMENT LOCATION:Adam Noade
Saint John Arts CentrePhone: (506) 639-6482
20Hazen Street Fax:(506) 634-0619
Saint John, NB E2L 5A5
PROPOSAL NUMBER: AHK352
EQUIPMENT DESCRIPTION:
No Of UnitsType Of UnitsManufacturerCustomer Machine Number
Designation
1HYDRAULIC DOVER Only ElevatorF38557
OTIS MAINTENANCE
We propose to furnish Otis Maintenance on the equipment ?aXQ/23bB described above. Otis Maintenance is a full
preventive maintenance service intended to protect your investment, extend equipment life, and provide a high level of
performance and reliability.
SM
OTIS MAINTENANCE MANAGEMENT SYSTEM
We will use the Otis Maintenance Management System preventive maintenance program to deliver service tailored to
your specific building needs. Equipment type, component life, equipment usage, and building environment will be taken
d
into account by the OMMS scheduling system, which will be used to plan maintenance activities in advance. The Units
will be provided with devices to monitor equipment usage. We will use OMMS standard work processes developed and
continuously improved by Otis.
Under this Contract, we will maintain the Units on the following terms and conditions:
PERFORMANCE
MAINTENANCE
We will maintain the Units using trained personnel directly employed and supervised by us. The maintenance will
include inspection, lubrication, and adjustment of the following parts:
Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors,
condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer
devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating
equipment.
Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames,
car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car
lighting.
Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices.
Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils,
contacts, linings, and component parts.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 1 of 9
Motors, brushes, brush holders, and bearings.
Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or
secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave
assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave
assemblies.
Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above
ground plungers and cylinders, and hydraulic fluid tanks.
Escalator handrails, handrail drive chains, handrail brush guards, handrail guide rollers, alignment devices, steps,
step treads, step wheels, step chains, step axle bushings, comb plates, floor plates, tracks, external gearing, and drive
chains.
Escalator upper drives, upper drive bearings, tension sprocket bearings, upper newel bearings and lower newel
bearings, demarcation lights, and comb lights.
RELIABILITY
PARTS COVERAGE
If necessary, due to normal usage and wear, Otis will repair or replace any of the parts specified above at their sole
discretion, unless specifically excluded elsewhere in the contract. Any parts under this Contract requiring replacement
will be replaced with parts selected by Otis.
PARTS INVENTORY
We will during the term of this Contract maintain a supply of frequently used replacement parts and lubricants selected
byOtis to meet the specific routine requirements of the Units. Any replacement parts stored in the machine room remain
our property until installed in the Units. We further agree to maintain a supply of routine replacement parts available for
express delivery in case of emergencies.
QUALITY CONTROL
We will periodically conduct field audits of our personnel and the Units to maintain quality standards. Otis field
engineers will provide technical assistance, technical information, and Code consultation to support our maintenance
organization.
RESPONSIVENESS
24-HOUR DISPATCHING
We will, at your request, provide you with access to eService and our OTISLINE 24-hour, year-round dispatching
service. In the event a Unit malfunction occurs between regular examinations, you will be able to place a service call on
eService or through an OTISLINE customer service representative, who will, at your request, dispatch an examiner to
perform service. In the event Otis receives an emergency call from the phone in the elevator and a passenger indicates a
need for assistance, Otis shall attempt to contact a building representative for an assessment of the situation and
authorization to respond to the call. If Otis is unable to reach a building representative, Otis shall respond to the
emergency call from the phone in the elevator. The visit will be treated as a Callback. It is your responsibility to: (a)
have a representative available to receive and respond to OTISLINE calls; and (b) maintain working telephone
equipment.
COMMUNICATION
CUSTOMER REPRESENTATIVE
As a service to you, and at your request an Otis representative will be available to discuss with you your elevator needs in
the areas of modernization, traffic handling ability, recommendations and requirements of Code authorities, proper use
and care of the Units, and the OMMS program. There is no additional charge for this consulting service, but by making
this service available to you, Otis does not assume any duty to warn.
REPORTS 8 eSERVICE
We will use the OMMS program to record completion of maintenance procedures. We will, at your request, provide you
access to eService. You will be able to access twelve (12) months of repair, completed maintenance procedure and
service call history for the Unit(s). You will be responsible for obtaining Internet access to use eService.
SAFETY AND ENVIRONMENT
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 2 of 9
SAFETY TESTS 8 HYDRAULIC ELEVATORS
We will conduct an annual no load test and annual pressure relief valve test.
*!+&*!17 &+": SERVICE TEST
If the equipment has firefighters' service, you assume responsibility for performing and keeping a record of any Code
required tests and for the maintenance, functioning and testing of the smoke and/or heat detectors.
If during the initial firefighters' service test any elevator firefighters' service is found to be inoperable, the building will
be responsible for all of the cost associated with the repairs necessary to bring the unit in compliance with the applicable
Codes.
If any applicable Code or governing authority mandates that such required tests be performed by a licensed elevator
mechanic, OTIS CANADA, INC. will provide such testing and service on an Open Order basis. You will be responsible
for the costs associated with such testing and service.
SAFETY TRAINING
We will instruct our personnel to use appropriate personal protection equipment and follow safe work practices.
ENVIRONMENTAL PROTECTION
OTIS CANADA, INC. endeavors to reduce generation of waste materials, to minimize risks to the environment,
customers, the general public and OTIS CANADA, INC. employees, and to comply with all federal and state
environmental laws and regulations. Material Safety Data Sheet (MSDS) Manuals are available for review at your
request.
You assume responsibility for removal of wastes, including but not limited to hydraulic oil, spoils, asbestos, etc., as it is
not part of this Contract.
MAINLINE DISCONNECTS
You agree to engage a qualified electrician to service at least once annually the elevator mainline disconnects located in
the elevator equipment room.
SHARED RESPONSIBILITY
You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are
located and to keep all machine rooms and pit areas free from water, stored materials, and debris. You agree to provide
a safe work place for our personnel, and to remove and remediate any waste or hazardous materials in accordance with
applicable laws and regulations.
If any Unit is malfunctioning or is in a dangerous condition, you agree to immediately notify us using the 24-hour
OTISLINE service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary
precautions to prevent access or use.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with
the use of any Units.
In furtherance of !$H i3 directive contained in 29 C.F.R. j 1910.147(f)(2)(i), which requires that a service provider (an
a;V23/74 4<D-;\]45bB and its customer (an a;Q>3/24 4<D-;\]45bB must inform each other of their respective lock out/tag out
?a8!"!bB procedures whenever outside servicing personnel are to be engaged in control of hazardous energy activities
onthe _V32;<45i3 site, Otis incorporates by reference its mechanical LOTO procedures and its electrical LOTO
procedures. These procedures can be obtained at www.otis.com by (1) clicking on a"14 <45/_E3b tab on the left side
of the website; (2) choosing aX$@SQ0-/31b to take you to the aX$ b web page; (3) clicking on the a!2/3 $EK42\]b link on
the left side of the page; and (4) downloading the a8;_W;V2 Tagout Policy Otis M)+b and a=4_1EQ/_E- Energy Policy Otis
P)+(b both of which are in .pdf format on the right side of the website page. Customer agrees that it will disseminate
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 3 of 9
these procedures throughout its organization to the appropriate personnel who may interact with Otis personnel while
Otis personnel are working on site at %V32;<45i3 facility.
WORK SCHEDULE
NORMAL HOURS
All maintenance procedures and repairs will be performed during our regular working hours of our regular working days
for the examiners who perform the service. All lamp and signal replacements will be performed during regular
examinations.
For purposes of this Contract, a Callback is a response by Otis to a request for service or assistance made (a) by the
customer or customer representative, (b) by the building or building representative; (c) by emergency personnel; (d)
through the ADA phone line, and/or (e) through .S=d monitoring system, for service or assistance, on an as needed
basis, excluding regularly scheduled maintenance.
Regular working hours: 8:00 AM k 4:30 PM.
Regular working days: Monday k Friday excluding holidays.
OVERTIME
Callbacks outside of regular working hours will be billed at standard overtime rates.
OWNERSHIP AND LICENSES
WIRING DIAGRAMS
You agree to provide us with current wiring diagrams reflecting all previously made changes for Units covered by this
Contract to facilitate proper maintenance of the equipment. We shall maintain the wiring diagrams so that they properly
reflect any changes made by OTIS CANADA, INC. to the equipment. These diagrams will remain your property.
OTIS SERVICE EQUIPMENT
Any counters, meters, tools, remote monitoring devices, or communication devices which we may use or install under
this Contract remain our property, solely for the use of OTIS CANADA, INC. employees. Such service equipment is not
considered a part of the Units. You grant us the right to store or install such service equipment in your building and to
electrically connect it to the Units. You will restrict access to the service equipment to authorized OTIS CANADA,
INC. personnel. You agree to keep the software resident in the service equipment in confidence as a trade secret for
OTIS CANADA, INC.. You will not permit others to use, access, examine, copy, disclose or disassemble the service
equipment or the software resident in the service equipment for any purpose whatsoever. If the service is terminated for
any reason, we will be given access to your premises to remove the service equipment, including the resident software, at
our expense.
OTIS SOFTWARE
Software owned by OTIS CANADA, INC. may be embedded in parts or otherwise provided by OTIS CANADA, INC.
as part of this maintenance agreement. You have the right to use this software only for operation of the units for which
the part was provided. You may also make a backup or archival copy of the software, provided you reproduce the
copyright notice and any other legend of ownership on the copy. You may not otherwise copy, display, adapt, modify,
distribute, reverse assemble, reverse compile, or otherwise translate the software. You will not transfer possession of the
software except as part of a transfer of ownership of the Units and the assumption of the rights and obligations under this
agreement by the transferee.
NON-OTIS SOFTWARE
You retain your rights to any software not provided by OTIS CANADA, INC. contained in the Units and agree to allow
OTIS CANADA, INC. to make one backup or archival copy for you.
SERVICE TOOLS
You are responsible to secure our right to use any special service tools required to maintain your non- OTIS CANADA,
INC. equipment. These tools must be provided prior to us beginning maintenance on such equipment.
THE UNITS
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 4 of 9
It is agreed that we do not assume possession or control of the Units, that such Units remain yours solely as owner and
operator, lessee, or agent of the owner or lessee, and that you are solely responsible for all requirements imposed by any
federal, state, or local law, Code, ordinance or regulation.
CLARIFICATIONS
This Contract does not cover car enclosures (including, but not limited to, wall panels, door panels, car gates, plenum
chambers, hung ceilings, lighting, light diffusers, light tubes and bulbs, handrails, mirrors and floor coverings), rail
alignment, hoistway enclosures, hoistway gates, hoistway inserts and brackets, mainline disconnect switches, doors, door
frames, sills, swing door hinges and closing devices, below ground or unexposed hydraulic cylinders and plungers,
buried or unexposed piping, escalator balustrades, escalator lighting or wedge guards. Without affecting our obligation
to provide service under this Contract, you agree to permit us to train our personnel on the Units. This Contract does not
cover computer and microcomputer devices, such as terminal keyboards and display units that are not exclusively
dedicated to the elevator system. This Contract does not cover telephones installed by others, intercoms, heat sensors,
smoke sensors, communications equipment, or safety signaling equipment, or instructions or warnings in connection
with use by passengers.
We will not be required: (i) to make any tests other than that as specifically set forth herein; (ii) to make any
replacements with parts of a different design or type; (iii) to make any changes in the existing design of the Units; (iv) to
alter, update, modernize or install new attachments to any Units, whether recommended or directed by governmental
authorities or by any third party; (v) to make repairs or replacements necessitated by failures detected during or due to
testing of the Units or buried or unexposed hydraulic cylinders or piping and (vi) to replace or repair any component or
system utilizing obsolete or discontinued parts, including parts for which the original design is no longer manufactured
bythe original equipment manufacturers, or parts where the original item has been replaced by an item of different
design or is replaceable only by fabrication; (vii) to provide reconditioned or used parts; (viii) to make any replacements,
renewals, or repairs necessitated by reason of any cause beyond our control including, but not limited to, fire, explosion,
theft, floods, water, weather, earthquake, vandalism, misuse, abuse, mischief, or repairs by others.
You assume responsibility for the cost of correcting all Elevator Code violations existing on the date we enter into this
Contract. If such Code violations or other outstanding safety violations are not corrected in accordance with this
Contract, Otis may with respect to the equipment not meeting Code requirements cancel this Contract without penalty by
providing thirty (30) days written notice.
Should you require us to interface with a third party work order, insurance or safety systems, Otis will add an appropriate
fee to cover the additional cost associated with this service.
Neither party shall be liable for any loss, damage or delay due to any cause beyond our reasonable control including, but
not limited to, acts of government, strikes, lockouts, other labor disputes, fire, explosion, theft, floods, water, weather,
earthquake, riot, civil commotion, war, vandalism, misuse, abuse, mischief, or acts of God.
We agree that we shall be liable for accidents and injuries to person or property when adjudged to have been caused by
the sole negligence or willful misconduct of Otis or our employees. In all other instances, Customer shall indemnify,
defend and hold us harmless against all claims, damages, losses, costs, and expenses (including attorney's fees and other
litigation costs) arising out of or connected with the use, repair, maintenance, operation or condition of the Equipment.
We shall maintain c;5W45i3 compensation and 4<D-;\]453i liability insurance covering our liability for injury or death
sustained by our employees, and comprehensive general liability insurance. You shall insure that all risk insurance upon
the full value of the Work and material delivered to the job site is maintained at no cost to us. If either party so requires,
in writing, the other party shall furnish certificates of insurance evidencing the above insurance coverages.
Notwithstanding any other agreement or provision to the contrary, under no circumstances will either party be liable for
any indirect, special or consequential damages of any kind, including, but not limited to, fines or penalties, loss of
profits, loss of rents, loss of good will, loss of business opportunity, additional financial costs, or loss of use of any
equipment or property, whether in contract, tort, warranty or otherwise.
You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are
located, to keep all machine rooms and pit areas free from water, stored materials, and debris, to provide a safe work
place for our personnel, to remove and remediate any waste or hazardous materials in accordance with applicable laws
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 5 of 9
and regulations, and to provide a grounded, 3-prong electrical system and proper lighting in the machine rooms and pits.
We shall not be obliged to perform until such unsafe condition has been remedied.
If any Unit is malfunctioning or is in a dangerous condition, you agree to notify us as soon as possible using the 24-hour
OTISLINEd service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary
precautions to prevent access or use.
You will provide written notice within twenty-four hours after occurrence of any accident in or about the elevator (s)
and/or escalator(s) to us and if required by law, to any local authorities. You further agree to preserve replaced parts.
Escalator Units are designed only for transporting passengers. For escalator Units, you agree to take all necessary
measures to prevent other items from being conveyed, so that features designed to protect passengers and prevent
property damage are not damaged. When stationary, escalators are to be properly barricaded and not to be used as steps.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with
the use of any Units.
In the event of an entrapment, Customer will call Otis and wait for a trained and licensed elevator mechanic to arrive,
except for a medical emergency situation where it may be appropriate to summon a professional first responder such as
police or firemen. Customer agrees that its agents, contractors, employees or representatives shall not attempt to extricate
any passengers from an elevator that becomes stalled within the hoistway.
Otis will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems,
adverse hoistway or machine room conditions (including temperature variations below 60 degrees and above 90 degrees
Fahrenheit), excessive humidity, adverse environmental conditions, water damage, rust, fire, explosion, acts of God,
misuse, or vandalism.
If this Agreement is terminated prematurely for any reason, other than our own default, you agree to pay as liquidated
damages, and not as a penalty, one-half (50%) of the remaining amount due under this Agreement.
Should this Agreement be accepted by you in the form of a purchase order, the terms and conditions of this Agreement
will take precedence over those of the purchase order.
We will not be liable for any claim, injury, delay, death or loss or property resulting from telephone equipment failure,
false alarms, interruption of telephone service, or "no voice calls", i.e. calls from inside the equipment to Otisline where
there is no verbal response to the Otisline operator.
ALTERATIONS
You will not allow others to make alterations, additions, adjustments, or repairs to the equipment.
SPECIAL PROVISIONS
Notwithstanding any other provision herein to the contrary, the following provisions shall be applicable and govern in
the event of conflict:
CONTRACT PRICE AND TERM
CONTRACT PRICE
Two hundred forty-five dollars ($ 245.00 ) per month, payable Annually
PRICE ADJUSTMENT
The Contract Price will be adjusted on the effective date of any labour rate adjustment under OTIS CANADA, INC. i3
contract with the International Union of Elevator Constructors (IUEC Contract) to reflect increases or decreases in
material and labour costs.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 6 of 9
A. Material
Twenty-two dollars and ninety-three cents ($ 22.93 ) of the original Contract Price will be increased or
decreased shown by the index of Primary Metal Industries issued by the prices division of Statistics Canada for
the latest available month preceding the price adjustment month compared with the index on 01/01/2016 which
was 103.100.
B. Labour
Two hundred twenty-two dollars and seven cents ($ 222.07 ) of the original Contract Price will be
increased or decreased by the percent increase or decrease in the straight time hourly labour cost under the
IUEC contract on 01/05/2015 which was 50.970. The phrase a325E/012 time hourly labor _;32b means the sum
of the straight time hourly labor rate plus the hourly cost of fringe benefits paid to elevator examiners in the
locality where the equipment is to be maintained.
TERM
The Commencement Date will be 01/09/2016.
The Term of this Contract unless modified under the extended term below, will be for one (1) year beginning on the
Commencement Date. The Contract will automatically be renewed on the first anniversary for an additional one (1) year
unless terminated by either party by giving written notice to the other party at least ninety (90) days, but no more than
120days prior to the end of the current one (1) year term. Thereafter, the Contract will automatically be renewed on each
first anniversary for an additional one (1) year term unless terminated by either party by giving written notice to the other
party at least ninety (90) days, but no more than 120 days prior to the end of the then current one (1) year term.
In the event that you sell the building or your interest is terminated prior to the expiration of the Contract, you agree to
assign the Contract to the new owner or successor and to cause the new owner to assume your obligations under this
agreement. If the new owner or successor fails to assume your obligations under the Contract, then you agree to pay to
OTIS CANADA, INC. all sums due for the unexpired Term.
PAYMENTS
Beginning on the Effective Date, payments will be due and payable on or before the first day of the contract year in
which services are rendered beginning on the Commencement Date.
If an alternate payment plan is selected other than the standard annual payment, the following additional cost will be
applied to the net billing amount:
Billing FrequencyAdd to Contract PriceSelectionInitial
Semiannual1%______
Quarterly3%______
Monthly4%______
The method of payment will be electronic direct debit. To enable us to process direct debit payments, you agree to
provide a copy of a voided check from your business bank account.
The above price does not include the Goods and Services Tax (GST), the Harmonized Sales Tax (HST) or the Quebec
Sales Tax (QST). In addition to the agreed price, you shall pay to us any future applicable tax imposed on us, our
suppliers, or you in connection with the performance of the work described.
Unless otherwise stated in the Agreement, all payments, prices, and fees mentioned in this Agreement do not include
sales and use taxes, value added taxes, goods and services taxes, customs duties, excises, or any other taxes ?a"EO43bB)
$4--45i3 invoices shall include amounts of Taxes required by applicable law and separately state each of the Taxes. Buyer
shall be responsible for any and all additional Taxes imposed after the issuance of $4--45i3 invoice.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 7 of 9
You agree to pay a late charge from the date such sums become due of one and one-half percent (1.5%) per month, or the
highest legally permitted rate, whichever is less, on any balance past due for more than thirty (30) days, together with all
costs (including, but not limited to, E22;5Q4\]3i fees) incurred by us to collect overdue amounts.
Failure to pay any sum due by you within sixty (60) days will be a material breach. We may at our option declare all
sums due or to become due for the unexpired term immediately due and payable as liquidated damages, and until the
same are paid be discharged from further obligations under the contract.
ACCEPTANCE
This proposal, when accepted by you below and approved by our authorized representative, will constitute the entire and
exclusive contract between us for the services to be provided and your authorization to perform as outlined herein. All
prior or contemporaneous oral or written representations or agreements not incorporated herein will be superseded. Any
purchase order issued by you in connection with the services to be provided will be deemed to be issued for your
administrative or billing identification purposes only, and the parties hereto intend that the terms and conditions
contained herein will exclusively govern the services to be provided. We do not give up rights under any existing
contract until this proposal is fully executed. This Contract may not be changed, modified, revised or amended unless in
writing signed by you and an authorized representative of OTIS CANADA, INC.. Further, any manual changes to this
form will not be effective as to OTIS CANADA, INC. unless initialed in the margin by an authorized representative of
OTIS CANADA, INC..
THIS QUOTATION is valid for ninety (90) days from the proposal date.
Submitted by:Adam Noade
Title:Account Manager
E-mail:adam.noade@otis.com
Accepted in Duplicate
CUSTOMEROTIS CANADA, INC.
Approved by Authorized RepresentativeApproved by Authorized Representative
Date:Date:
Signed:Signed:
Print Name:-Print Name:Jeff Richard
Title-TitleManager - Atlanic Canada
E-mail:-
Name of Company-
Principal, Owner or Authorized Representative of Principal or Owner
Agent: ______________________________________
(Name of Principal or Owner)
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 8 of 9
BILL TO INFORMATION
Company Name:
Address:
Address 2:
City:
State:
Zip Code:
ACCOUNTS PAYABLE CONTACT
Name:
Phone Number:
Fax Number:
E-mail:
TAX STATUS
Are you tax exempt?YesNo
If yes, please provide tax exempt certificate
Do you require a Purchase Order be listed on your invoices?YesNo
If yes, please provide contact info for PO renewal:
Name:
Fax:
Phone:
E-Mail:
Would you like Otis to automatically debit your bank account for your maintenance invoices?YesNo
If yes, please provide blank check for bank routing and account information.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK352
Page 9 of 9
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
Master Coverage Enhanced Service is a systematic program of protective maintenance designed to
keep the elevating equipment in proper operating condition throughout the contract term.
All work will be performed by experienced technicians directly employed, trained and supervised
by thyssenkrupp Elevator (Canada) Limited (hereinafter callthyssenkrupp Elevator
supported by our complete technical facilities.
This elevator maintenance service will be provided to: (hereinafter referred to as Purchaser)
/źƷǤ ƚŅ {ğźƓƷ WƚŷƓ
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{ğźƓƷ WƚŷƓͲ b.
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For the following elevating devices:
ELEVATING EQUIPMENT:
# of units Manufacturer Equipment Type Capacity Speed Install #
Њ ŷǤƭƭĻƓYƩǒƦƦ tğƭƭĻƓŭĻƩ ЋͲЎЉЉ ƌĬƭ ЊЋЎ ŅƦƒ ЉЉЋЎЍЋЍВ
Њ ŷǤƭƭĻƓYƩǒƦƦ tğƭƭĻƓŭĻƩ ЋͲЎЉЉ ƌĬƭ ЊЋЎ ŅƦƒ ЉЉЋЎЍЋЍЍ
(Hereinafter referred to as levators)
Located at:
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Њ tĻĻƌ tƌğǩğ
{ğźƓƷ WƚŷƓͲ b.
Servicing of the elevators will be performed on a regular and systematic basis. This service will commence
September 1, 2016 for an initial Five (5) year contract period, and will continue for subsequent periods of
Five (5) years throughout the life of the equipment or until terminated as provided herein.
thyssenkrupp Elevator shall provide maintenance service in accordance with our designed
standards and procedures for elevator maintenance tailored to the needs of the equipment.
Under this Master Coverage Agreement, thyssenkrupp Elevator will regularly examine, clean,
adjust, lubricate, and if in our opinion conditions warrant it, we will repair or replace electrical and
mechanical components of the elevators and escalators whenever necessitated by normal wear
and tear as follows:
1. ELEVATORS
1. Machine couplings, shafts, gears, bearings, flexible mountings, cable sheaves,
2. Motors and motor-generators, windings, brushes, commutators, brush holders, bearings,
exciters, tachometers,
3. Door operators, hanger sheaves, upthrust rollers, gibs, guides, protective rays, door motors, drive
belts, gear reductions, interlocks, clutches, linkages, relating devices, door tracks,
4. Hoistway equipment, car and counterweight buffers, conductor cables, guide rollers and
shoes, deflector and secondary sheaves, compensating sheaves, load weighing devices, limit
switches, hoistway inductors, car top operating devices,
5. Controllers and selectors, relays, coils, contacts and contact springs, shunts, resistors,
condensers, transformers, stepping switches, rectifiers, motor starters, overcurrent devices,
6. Signal devices, car and hall pushbuttons, position indicators, hall lanterns and gongs,
Page 1 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
direction indicators, signal lamps (during regularly scheduled visits),
7. Solid-state circuitry, cards, sockets, integrated circuit modules, speed regulators, timing and
computing devices, transistors,
8. Brakes, magnet coils, armatures, shoes, contacts, springs, drums, linings,
9. Safety stopping devices, jaws, bearings, equalizing mechanisms, plank switches, linkage,
speed governors, tripping assembly, overspeed switches, tension sheaves,
10. Hydraulic pumps and motors, belt drives, valve, pilots, strainers, mufflers, timers, guide bearings,
packing and packing glands.
2. ESCALATORS
1. Machine gears, thrust bearings and housings, brakes, including brake pulleys, brake coils,
brake contacts, linings and component parts,
2. Motors, including windings, rotating elements, commutator brushes, brush holders and bearings,
3. Handrail drive, including chains, sprockets, rollers and bearings, universal joints, handrail and
alignment devices,
4. Step rollers, bearings, tracks, step chains, sprockets, and comb segments,
5. Governors, including bearings, contacts and jaws.
3. In addition, under this Master Coverage Agreement thyssenkrupp Elevator will:
1. Provide emergency service promptly if any trouble should develop between the regular
examinations. The Purchaser agrees to notify thyssenkrupp Elevator without delay if such trouble
occurs. (An emergency shall be deemed to exist if passengers are trapped or if more than 50% of
the elevators in any one group are out of service) This emergency service, limited to the
investigation of trouble, passenger assistance, minor adjustments and minor repairs, and that can
be accomplished in two hours or less by one technician will be available on a 24-hour basis. This
service outside regular working hours is not included in the contract price. We will respond
to non-emergency callbacks during regular working hours within an average of 12 hours of
notification.
2. Repair or replace conductor travelling cables as deemed necessary by thyssenkrupp.
3. Regularly check, and as necessary, equalize the tension on all hoisting ropes.
4. Perform annual no load safety tests and annual pressure relief valve tests.
5. Maintain the machinery in clean condition, and regularly clean the machine room, hoistway and
pit areas of all dirt and debris relevant to normal elevator operations.
6. Furnish all lubricants, cleaning compounds and cleaning equipment. All lubricants will meet rigid
thyssenkrupp specifications with respect to particular applications for which they are required.
7. Maintain the systems capabilities of these elevators as found at the start of the elevator
service agreement.
8. Supply special hydraulic operating fluid as required to replenish normal seepage.
9. Provide pre-planned repairs, where significant interruption to elevator operation is involved. The
repair will be scheduled to suit the Purchasers convenience wherever reasonably possible within
the scope of this contract.
10. thyssenkrupp shall assist in any repair and/or upgrade that the elevating system(s) may
need, that falls outside the coverage of this contract. This will include our expertise as to
available products, recommendations and long range asset planning to ensure that the continued
satisfaction of the Purchaser is maintained.
4. The following is not included under this contract:
1. ELEVATORS:
Refinishing, cleaning, repair or replacement of cab and cab finishes, door paneling, handrails,
floor and floor covering; hoistway door panels, door frames, swing door hinges and closing
devices; car and hall door sills; light fixtures and lamps; emergency cab lighting, ventilation fans,
Page 2 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
intercommunication systems, card readers or other access control devices; media and
entertainment devices, fixture kiosks, computer devices or elevator monitoring systems; batteries
for emergency lighting and emergency lowering systems; below ground or unexposed hydraulic
elevator system, including but not limited to, piping, jack cylinder, piston, PVC, cathodic protection,
or other protective material; disposal of used oil; hoistway enclosures, guide rails and
alignment; non-maintainable assemblies or parts; steel wire hoist ropes, suspension
belts, traction media; controller drives; main disconnect switches and their fuses or circuit
breakers, emergency power transfer switchgear, telephone service, smoke/fire alarms and
detectors, pit pumps and alarms; supplementary performance testing involving plunger grippers,
elevator full load/full speed tests, and/or use of specialized alternative testing equipment to
simulate such tests. Accessory equipment unrelated to normal elevator operation is not covered.
2. ESCALATORS:
Balustrades including deck covers, moldings, interior solid and glass panels, and skirt panels; step
assemblies and treads; pallets; moving walk belts; skirt brushes; truss wedge guards, escalator
lighting systems, signage; painted surfaces, including demarcation lines painted on steps or
combplates; supplementary step to skirt performance testing.
5. TERMS AND CONDITIONS
1. Working Hours
The contract price is based on all work being done during regular working hours (8am to 5pm,
Monday to Friday), excluding elevator trade union holidays unless otherwise specified herein.
Any work requested outside the regular working hours as indicated, shall be subject to an
additional charge at our standard billing rates, plus materials not covered by contract, expenses
and travel. Monday through Friday, after hours and Saturday is charged at time and a half for
single mechanic. Sunday, statutory holidays, and all overtime crew work on any day is charged at
double time. Regular and overtime working hours shall be stipulated by the collective labour
agreement with which thyssenkrupp Elevator must comply in the region where the elevators are
to be maintained.
2. Additional Work
a) Work necessitated by misuse, vandalism, excessive heat in the elevator machine room,
electrical voltage fluctuations, storm, fire, flood, riot, replacement of non-maintainable
components or parts where thyssenkrupp Elevator is unable through our maintenance program
to prevent premature wear or failure, retrieval/replacement of keys/re-keying or any other
cause beyond thyssenkrupp Elevators control, is extra to this contract and shall be subject to
additional charge at the applicable billing rates for material and labour. thyssenkrupp Elevator
assumes no responsibility for the day-to-day operation of the governor or safeties on traction
elevators, or the hydraulic system on hydraulic elevators under the terms of this agreement
where safety tests are outstanding on the commencement date of this agreement until such
time as the test has been completed and the equipment passed. Costs associated with this
initial test and repairs will be subject to charge at our standard billing rates. thyssenkrupp
Elevator will not be obligated or bound by opinions or directives by third-party firms, insurance
companies, or other organizations and such work will be subject to additional charges.
b) This contract does not include the making of tests, additions or modifications, to the elevators
or escalators as may be required by governmental authorities or independent third parties,
unless otherwise accepted by thyssenkrupp Elevator and/or specified herein. This
maintenance agreement does not cover any labour, parts or materials which may be required to
comply with future legislation effective following the commencement date of this agreement.
Supplementary performance testing of elevators using full load at full speed or use of
specialized alternative testing equipment to simulate such tests, and escalator step to skirt
performance testing (SSPI) that may be required by the local jurisdiction is not included.
Costs associated with such tests and any remedial repairs and additional testing required as a
result of these regulated tests would be extra to the contract at thyssenkrupp Elevators
applicable rates. thyssenkrupp Elevator will not assume responsibility for the cost of
Page 3 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
correcting elevator code or third-party deficiencies existing on the date we enter into this
agreement. Further, you agree that you will authorize and pay for any proposed pre-
maintenance repairs brought to your attention during the first 30 days of this agreement to bring
the equipment to thyssenkrupp maintenance standards, or we will have the option to
terminate this agreement immediately, without penalty to us.
3. Schedules
This service shall be provided in accordance with thyssenkrupp Elevator standard maintenance
practices for such services and thyssenkrupp Elevator shall not be obligated to do any work
specified herein prior to the time when such work is deemed necessary by us to preserve an
adequate factor of safety.
4. Suspension
thyssenkrupp Elevator may suspend the services provided herein, upon written notice to the
Purchaser, if payments have not been made in accordance with the terms of the contract. During
any period of suspension, no monthly charges will be made hereunder, and the terms and
conditions of this contract shall remain in effect, except that thyssenkrupp Elevator shall not have
any liability for anything occurring during, or resulting from, such suspension. Upon restoration of
thyssenkrupp Elevator services, any work required to restore the elevators to their suspension
date condition shall be extra to the contract price. The contract period in which a suspension
commences shall be extended by the number of days of the suspension.
5. Termination
Either party may terminate thyssenkrupp Elevators services under this agreement at the end of
the initial contract period, or the end of any subsequent contract period, by providing the other
party with at least 180 days, but no more than 270 days advance written notice in the form of a letter
signed by a signing officer prior to the end of the applicable contract period.
6. Change of Ownership
In the event of the sale, lease or other transfer of the elevator equipment described herein, or the
premises in which they are located, you agree that the intended transfer shall be made conditional
upon the acceptance and assumption of the terms, conditions and obligations of this contract by
the transferee and the delivery to thyssenkrupp Elevator of the transferee's acknowledgment.
Should the transferee fail to assume this agreement, you shall remain liable for all unpaid amounts,
including those owed for the balance of the current unexpired term of this agreement.
7. Liability
thyssenkrupp Elevator is not an insurer and shall not be liable for damage to property or for injury
or death of any person(s) except for damage, injury or death resulting directly from the negligence
of thyssenkrupp Elevator or its employees, and with that exception, the Purchaser agrees to
indemnify, defend, and hold thyssenkrupp Elevator harmless from any such claim. thyssenkrupp
Elevator shall not be liable for any incidental or consequential loss or damage arising from the
failure of the elevators to operate or damages occurring as a result of supplementary performance
tests such as full load full speed testing required by local regulatory authorities. Without limiting
the generality of the foregoing, thyssenkrupp Elevator shall not be liable for incidental or
consequential damage or loss resulting from accidents, strikes, lockouts, material and labour
shortages not within the reasonable control of thyssenkrupp Elevator or any other cause not
within our reasonable control. thyssenkrupp Elevator will not be held liable for any inspection
charges by local governing authorities or any charges related to independent third parties. In the
event that the contract is terminated, thyssenkrupp Elevator will not be held liable for any costs,
repairs, or directives whether existing or not during the term or following the term of the
agreement. Further, we will not be liable for damages of any kind, whether in contract or in tort, or
otherwise, in excess of the annual price of this agreement. The Purchaser hereby waives any and
all rights of Subrogation as against thyssenkrupp Elevator.
8. Assignment
This contract and the benefits hereof may not be assigned without thyssenkrupp Elevators
Page 4 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
written consent.
9. Obsolescence
In the event that any part, component or assembly is no longer available from the usual sources
due to obsolescence, the Purchaser agrees to allow thyssenkrupp Elevator to replace such part,
component or assembly at the Purchasers cost. Obsolescence is defined as parts, components or
equipment no longer available from or supported by the original equipment manufacturer.
Purchaser prior authorization shall be requested prior to proceeding with such replacement.
Such authorization shall not be unduly withheld.
10. Title
If thyssenkrupp Elevator supplied and/or installed the elevator equipment which is to be
maintained under this contract and thyssenkrupp Elevator has not yet been paid in full under its
supply and/or installation contract, the Purchaser hereby acknowledges that thyssenkrupp
Elevator retains the title to the elevator(s) until monies owing to thyssenkrupp Elevator under the
contract have been paid, and this agreement is without prejudice to thyssenkrupp Elevator
rights under thyssenkrupp Elevators supply and/or installation contract.
11. Mutual Responsibilities
a) You agree to provide us with unrestricted and safe access to all areas of the building and
building site, in which any part of your elevator equipment may be located. You also agree to
keep the elevator machine rooms and pit areas free from water, stored materials, or debris.
You will provide the employees of thyssenkrupp Elevator a safe work environment and that
you will remove and correct any problems associated with hazardous materials in accordance
to applicable laws and/or provincial regulations. You agree to provide all specialized equipment,
rigging, and hoisting services, if required, to safely remove elevator components off site in need
of repair or replacement.
b) thyssenkrupp Elevator and you agree that you have control, possession and management of
the elevator equipment and that such control, possession and management is not assumed by
thyssenkrupp Elevator but remains exclusively with the Purchaser. The Purchaser shall be
solely responsible for the operation of the equipment, including but not restricted to, the proper
loading of the elevator and related equipment to its proper capacity and the provision of
warning signs, controls and cautions that may be required or desirable to ensure safe
operation of the elevator.
c) You hereby agree to cease operation of the elevator equipment upon the occurrence of any
unsafe mode of operation including any accident, alteration or change affecting the equipment
and to maintain surveillance of the equipment for the purpose of detecting any such unsafe or
potentially unsafe mode of operation. You also agree to notify thyssenkrupp Elevator
immediately by telephone if any unsafe or potentially unsafe mode of operation occurs.
d) You agree not to permit others to make alterations, additions, adjustments, upgrades, repairs or
replace any component or part of the equipment during the term of this agreement. If you elect
to modernize any or all of the Equipment during the term of this agreement, you will give
thyssenkrupp Elevator the option, within a reasonable time, to evaluate competitor proposals
and to prepare an offer to match price and scope of work, or present an alternative proposal
before proceeding. If you should select another supplier for the modernization, the existing
agreement is to remain binding on both parties. thyssenkrupp
resume upon completion of the modernization of part or all of the equipment and any associated
warranty period. The modernized equipment will be subject to review by thyssenkrupp Elevator
and deficiencies noted brought to the attention of the purchaser within 60 days. The term of the
original agreement will be extended by any term loss during the modernization and warranty
completed by others, and will be subject to a maintenance price adjustment by thyssenkrupp
Elevator.
e) If your elevators incorporate thyssenkrupp Elevator computer software, you agree that the
use of such software is but a license for your use, solely for the purpose of operating the
Page 5 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
elevators/escalators for which this software was provided. You also agree to keep such
software in confidence and will not allow this software to be otherwise copied, displayed,
transferred, modified, distributed, reverse assembled and/or compiled.
f) You retain the rights to any non-thyssenkrupp Elevator software used by the elevators
covered by this agreement but agree to allow us to make one backup or archival copy for you.
g) You acknowledge that a machine room climate and temperature within the industry
recognized 10 to 30 degree Celsius range ensures the best overall operation of the equipment
and that you will maintain that temperature.
12. Drawings
The PURCHASER agrees to furnish a complete set of "AS BUILT" wiring diagrams for the
complete system where necessary. If the elevator is built by thyssenkrupp Elevator or
thyssenkrupp Northern, thyssenkrupp Elevator shall provide wiring diagrams for permanent and
long-time use by our elevator examiners.
13. Representation
thyssenkrupp Elevator shall assign an Account Representative to the properties covered by this
agreement, to provide assistance with contract, repairs, upgrades, modifications and long term
planning for your vertical equipments needs. thyssenkrupp Elevator shall also ensure that a
Supervisor is available to assist the Purchaser and thyssenkrupp Elevatos employees in
ensuring you receive the very best in vertical equipment maintenance.
6. CONTRACT PRICE
1. The Price of this service will be:
Five Hundred Thirty Eight Dollars ($538.00) per month payable quarterly upon receipt of
invoice.
At least one year from the contract commencement date and as soon as practical after we have
received notice of change in the labour rates, this price shall be increased or decreased. Such
increase or decrease shall be in direct proportion to the increase or decrease in the straight time
hourly labour cost (the sum of the straight time hourly labour rates plus any other related costs and
the average cost of fringe benefits paid by us for elevator examiners in the locality where the
equipment is to be serviced) and will occur annually on the contract anniversary date as
compared with the previous years labour cost applicable to this contract. We also reserve the right
to make an additional adjustment to the contract price annually on the basis of changes in other
expenses such as fuel, waste disposal, government regulations or administrative costs.
2. The Goods and Services Tax (GST) or the Harmonized Sales Tax (HST) will be invoiced as an
extra to the current contract price. Any change in such taxes, any new taxes, or changes in tax
policy which may become effective after the Proposal Date, will not be included in the current
contract price. thyssenkrupp Elevator shall advise as soon as practical, after we have received
such notice of change, the effects of any such change on the normally charged contract price.
3. The method of payment will be electronic direct debit. To enable us to process direct debit
payments, you agree to provide a copy of a voided check from your business bank account.
4. Simple interest at 2% monthly will apply on amounts not paid when due for over thirty (30) days.
5. If the Purchaser defaults in making of any payments called for in this contract, Purchaser
agrees to pay, in addition to any defaulted amount, all thyssenkrupp Elevator legal fees,
collection costs, and court costs in connection herewith. thyssenkrupp Elevator reserves the right
to share any relevant credit information when requested of us. Failure to pay any sum due by you
within sixty (60) days will be a material breach. We may at our option declare all sums due or to
become due for the unexpired term immediately due and payable as liquidated damages, and
until the same are paid be discharged from further obligations under the contract.
6. The Proposal is subject to approval in writing by thyssenkrupp Elevator subsequent to
acceptance by the Purchaser. Upon such acceptance and approval it shall constitute exclusively
Page 6 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
and entirely the contract for the services herein described. No changes in or additions to this
agreement will be binding on either party unless made in writing and executed by both parties.
Presentation of this document does not supercede any terms and conditions of any thyssenkrupp
Elevator contract currently in effect.
7. The terms and conditions herein form part of this agreement.
8. Extended Contract Term Discount - The initial and subsequent term of this agreement will be
replaced by the Extended Contract Term selected below, and we will apply the corresponding
discount to the net billing amount.
Extended Contract Price Check for Purchaser's Initial
Term Discount Selection Acceptance
12 Year 3%
15 Year 5%
20 Year 7%
25 Year 10%
In the event a customer chooses an extended term, the Contract will automatically renew at the
expiration of the Extended Contract Term for successive periods equal to the initial Extended
Contract Term. Either party may terminate the Contract at the end of the initial Extended Contract
Term or at the end of any subsequent Extended Contract Term by giving the other party advance
written notice in accordance with the termination clause in this agreement.
In the event the Contract is terminated for any reason prior to the expiration date of the Extended
Term or any subsequent Extended Term, you agree to pay us the amount of the full Extended Term
discount you received during the Extended Term or any subsequent Extended Term. This is in
addition to and not in lieu of any other rights or remedies we may have.
7. ACCEPTANCE
Your acceptance of this agreement and its approval by an authorized manager of thyssenkrupp
Elevator will constitute exclusively and entirely the agreement for the services herein described. All
other prior representations or agreements, whether written or verbal, will be deemed to be merged
herein and no other changes in or additions to this agreement will be recognized unless made in
writing and properly executed by both parties. Should your acceptance be in the form of a purchase
order or other similar document, the provisions of this agreement will govern, even in the event of
a conflict. This proposal is submitted for acceptance within ninety (90) days from the Date Submitted
by the thyssenkrupp Elevator representative indicated below.
No agent or employee shall have the authority to waive or modify any of the terms of this
agreement without the prior written approval of an authorized thyssenkrupp Elevator manager.
thyssenkrupp Elevator thyssenkrupp Elevator
Purchaser Acceptance:
(Canada) Limited: (Canada) Limited Approval:
Page 7 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
thyssenkrupp Elevator (Canada) Limited
MASTER COVERAGE ENHANCED AGREEMENT
By: By: By:
(Signature of Account Rep.) (Signature of Authorized (Signature of Authorized
Individual) Individual)
(Print Name)
(Print Name)
thyssenkrupp District Manager
(Print Name)
(District Office Location) (Title)
(Date Submitted) (Date of Approval)
(Date of Approval)
Page 8 of Contract No.
thyssenkrupp Elevator (Canada) Limited
Rev. May 2016
DATE:02/09/2016
TO:FROM:
City Of Saint JohnOTIS CANADA, INC.
Attn A/P120 Ashburn Lake Road, Unit 8
Po Box 1971Saint John, NB E2J 5E2
Saint John, NB E2L 4L1
EQUIPMENT LOCATION:Adam Noade
St Patrick PedwayPhone: (506) 639-6482
58St Patrick St Fax:(506) 634-0619
Saint John, NB E2L4Z6
PROPOSAL NUMBER: AHK349
EQUIPMENT DESCRIPTION:
No Of UnitsType Of UnitsManufacturerCustomer Machine Number
Designation
2ESCALATOR OTIS ELEVATOR DN ESC-LINK , 980148, 980147
COMPANY UP ESC-LINK
1HYDRAULIC OTIS ELEVATOR PASS ELV *ADA* 980146
COMPANY
OTIS MAINTENANCE
We propose to furnish Otis Maintenance on the equipment ?cWN/23dB described above. Otis Maintenance is a full
preventive maintenance service intended to protect your investment, extend equipment life, and provide a high level of
performance and reliability.
SM
OTIS MAINTENANCE MANAGEMENT SYSTEM
We will use the Otis Maintenance Management System preventive maintenance program to deliver service tailored to
your specific building needs. Equipment type, component life, equipment usage, and building environment will be taken
e
into account by the OMMS scheduling system, which will be used to plan maintenance activities in advance. The Units
will be provided with devices to monitor equipment usage. We will use OMMS standard work processes developed and
continuously improved by Otis.
Under this Contract, we will maintain the Units on the following terms and conditions:
PERFORMANCE
MAINTENANCE
We will maintain the Units using trained personnel directly employed and supervised by us. The maintenance will
include inspection, lubrication, and adjustment of the following parts:
Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors,
condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer
devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating
equipment.
Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames,
car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car
lighting.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
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Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices.
Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils,
contacts, linings, and component parts.
Motors, brushes, brush holders, and bearings.
Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or
secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave
assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave
assemblies.
Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above
ground plungers and cylinders, and hydraulic fluid tanks.
Escalator handrails, handrail drive chains, handrail brush guards, handrail guide rollers, alignment devices, steps,
step treads, step wheels, step chains, step axle bushings, comb plates, floor plates, tracks, external gearing, and drive
chains.
Escalator upper drives, upper drive bearings, tension sprocket bearings, upper newel bearings and lower newel
bearings, demarcation lights, and comb lights.
RELIABILITY
PARTS COVERAGE
If necessary, due to normal usage and wear, Otis will repair or replace any of the parts specified above at their sole
discretion, unless specifically excluded elsewhere in the contract. Any parts under this Contract requiring replacement
will be replaced with parts selected by Otis.
PARTS INVENTORY
We will during the term of this Contract maintain a supply of frequently used replacement parts and lubricants selected
byOtis to meet the specific routine requirements of the Units. Any replacement parts stored in the machine room remain
our property until installed in the Units. We further agree to maintain a supply of routine replacement parts available for
express delivery in case of emergencies.
QUALITY CONTROL
We will periodically conduct field audits of our personnel and the Units to maintain quality standards. Otis field
engineers will provide technical assistance, technical information, and Code consultation to support our maintenance
organization.
RESPONSIVENESS
24-HOUR DISPATCHING
We will, at your request, provide you with access to eService and our OTISLINE 24-hour, year-round dispatching
service. In the event a Unit malfunction occurs between regular examinations, you will be able to place a service call on
eService or through an OTISLINE customer service representative, who will, at your request, dispatch an examiner to
perform service. In the event Otis receives an emergency call from the phone in the elevator and a passenger indicates a
need for assistance, Otis shall attempt to contact a building representative for an assessment of the situation and
authorization to respond to the call. If Otis is unable to reach a building representative, Otis shall respond to the
emergency call from the phone in the elevator. The visit will be treated as a Callback. It is your responsibility to: (a)
have a representative available to receive and respond to OTISLINE calls; and (b) maintain working telephone
equipment.
COMMUNICATION
CUSTOMER REPRESENTATIVE
As a service to you, and at your request an Otis representative will be available to discuss with you your elevator needs in
the areas of modernization, traffic handling ability, recommendations and requirements of Code authorities, proper use
and care of the Units, and the OMMS program. There is no additional charge for this consulting service, but by making
this service available to you, Otis does not assume any duty to warn.
REPORTS 8 eSERVICE
We will use the OMMS program to record completion of maintenance procedures. We will, at your request, provide you
access to eService. You will be able to access twelve (12) months of repair, completed maintenance procedure and
service call history for the Unit(s). You will be responsible for obtaining Internet access to use eService.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 2 of 10
SAFETY AND ENVIRONMENT
SAFETY TESTS 8 HYDRAULIC ELEVATORS
We will conduct an annual no load test and annual pressure relief valve test.
*!+&*!17 &+": SERVICE TEST
If the equipment has firefighters' service, you assume responsibility for performing and keeping a record of any Code
required tests and for the maintenance, functioning and testing of the smoke and/or heat detectors.
If during the initial firefighters' service test any elevator firefighters' service is found to be inoperable, the building will
be responsible for all of the cost associated with the repairs necessary to bring the unit in compliance with the applicable
Codes.
If any applicable Code or governing authority mandates that such required tests be performed by a licensed elevator
mechanic, OTIS CANADA, INC. will provide such testing and service on an Open Order basis. You will be responsible
for the costs associated with such testing and service.
SAFETY TRAINING
We will instruct our personnel to use appropriate personal protection equipment and follow safe work practices.
ENVIRONMENTAL PROTECTION
OTIS CANADA, INC. endeavors to reduce generation of waste materials, to minimize risks to the environment,
customers, the general public and OTIS CANADA, INC. employees, and to comply with all federal and state
environmental laws and regulations. Material Safety Data Sheet (MSDS) Manuals are available for review at your
request.
You assume responsibility for removal of wastes, including but not limited to hydraulic oil, spoils, asbestos, etc., as it is
not part of this Contract.
MAINLINE DISCONNECTS
You agree to engage a qualified electrician to service at least once annually the elevator mainline disconnects located in
the elevator equipment room.
SHARED RESPONSIBILITY
You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are
located and to keep all machine rooms and pit areas free from water, stored materials, and debris. You agree to provide
a safe work place for our personnel, and to remove and remediate any waste or hazardous materials in accordance with
applicable laws and regulations.
If any Unit is malfunctioning or is in a dangerous condition, you agree to immediately notify us using the 24-hour
OTISLINE service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary
precautions to prevent access or use.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with
the use of any Units.
In furtherance of !$H k3 directive contained in 29 C.F.R. l 1910.147(f)(2)(i), which requires that a service provider (an
c;U23/74 4<D-;\\45dB and its customer (an c;N>3/24 4<D-;\\45dB must inform each other of their respective lock out/tag out
?c8!"!dB procedures whenever outside servicing personnel are to be engaged in control of hazardous energy activities
onthe ZU32;<45k3 site, Otis incorporates by reference its mechanical LOTO procedures and its electrical LOTO
procedures. These procedures can be obtained at www.otis.com by (1) clicking on c"14 <45/ZE3d tab on the left side
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 3 of 10
of the website; (2) choosing cW$@SN0-/31d to take you to the cW$ d web page; (3) clicking on the c!2/3 $EL42\\d link on
the left side of the page; and (4) downloading the c8;ZV;U2 Tagout Policy Otis M)+d and c=4Z1EN/ZE- Energy Policy Otis
Q)+(d both of which are in .pdf format on the right side of the website page. Customer agrees that it will disseminate
these procedures throughout its organization to the appropriate personnel who may interact with Otis personnel while
Otis personnel are working on site at %U32;<45k3 facility.
WORK SCHEDULE
NORMAL HOURS
All maintenance procedures and repairs will be performed during our regular working hours of our regular working days
for the examiners who perform the service. All lamp and signal replacements will be performed during regular
examinations.
For purposes of this Contract, a Callback is a response by Otis to a request for service or assistance made (a) by the
customer or customer representative, (b) by the building or building representative; (c) by emergency personnel; (d)
through the ADA phone line, and/or (e) through .S=e monitoring system, for service or assistance, on an as needed
basis, excluding regularly scheduled maintenance.
Regular working hours: 8:00 AM m 4:30 PM.
Regular working days: Monday m Friday excluding holidays.
OVERTIME
Callbacks outside of regular working hours will be billed at standard overtime rates.
OWNERSHIP AND LICENSES
WIRING DIAGRAMS
You agree to provide us with current wiring diagrams reflecting all previously made changes for Units covered by this
Contract to facilitate proper maintenance of the equipment. We shall maintain the wiring diagrams so that they properly
reflect any changes made by OTIS CANADA, INC. to the equipment. These diagrams will remain your property.
OTIS SERVICE EQUIPMENT
Any counters, meters, tools, remote monitoring devices, or communication devices which we may use or install under
this Contract remain our property, solely for the use of OTIS CANADA, INC. employees. Such service equipment is not
considered a part of the Units. You grant us the right to store or install such service equipment in your building and to
electrically connect it to the Units. You will restrict access to the service equipment to authorized OTIS CANADA,
INC. personnel. You agree to keep the software resident in the service equipment in confidence as a trade secret for
OTIS CANADA, INC.. You will not permit others to use, access, examine, copy, disclose or disassemble the service
equipment or the software resident in the service equipment for any purpose whatsoever. If the service is terminated for
any reason, we will be given access to your premises to remove the service equipment, including the resident software, at
our expense.
OTIS SOFTWARE
Software owned by OTIS CANADA, INC. may be embedded in parts or otherwise provided by OTIS CANADA, INC.
as part of this maintenance agreement. You have the right to use this software only for operation of the units for which
the part was provided. You may also make a backup or archival copy of the software, provided you reproduce the
copyright notice and any other legend of ownership on the copy. You may not otherwise copy, display, adapt, modify,
distribute, reverse assemble, reverse compile, or otherwise translate the software. You will not transfer possession of the
software except as part of a transfer of ownership of the Units and the assumption of the rights and obligations under this
agreement by the transferee.
NON-OTIS SOFTWARE
You retain your rights to any software not provided by OTIS CANADA, INC. contained in the Units and agree to allow
OTIS CANADA, INC. to make one backup or archival copy for you.
SERVICE TOOLS
You are responsible to secure our right to use any special service tools required to maintain your non- OTIS CANADA,
INC. equipment. These tools must be provided prior to us beginning maintenance on such equipment.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 4 of 10
THE UNITS
It is agreed that we do not assume possession or control of the Units, that such Units remain yours solely as owner and
operator, lessee, or agent of the owner or lessee, and that you are solely responsible for all requirements imposed by any
federal, state, or local law, Code, ordinance or regulation.
CLARIFICATIONS
This Contract does not cover car enclosures (including, but not limited to, wall panels, door panels, car gates, plenum
chambers, hung ceilings, lighting, light diffusers, light tubes and bulbs, handrails, mirrors and floor coverings), rail
alignment, hoistway enclosures, hoistway gates, hoistway inserts and brackets, mainline disconnect switches, doors, door
frames, sills, swing door hinges and closing devices, below ground or unexposed hydraulic cylinders and plungers,
buried or unexposed piping, escalator balustrades, escalator lighting or wedge guards. Without affecting our obligation
to provide service under this Contract, you agree to permit us to train our personnel on the Units. This Contract does not
cover computer and microcomputer devices, such as terminal keyboards and display units that are not exclusively
dedicated to the elevator system. This Contract does not cover telephones installed by others, intercoms, heat sensors,
smoke sensors, communications equipment, or safety signaling equipment, or instructions or warnings in connection
with use by passengers.
We will not be required: (i) to make any tests other than that as specifically set forth herein; (ii) to make any
replacements with parts of a different design or type; (iii) to make any changes in the existing design of the Units; (iv) to
alter, update, modernize or install new attachments to any Units, whether recommended or directed by governmental
authorities or by any third party; (v) to make repairs or replacements necessitated by failures detected during or due to
testing of the Units or buried or unexposed hydraulic cylinders or piping and (vi) to replace or repair any component or
system utilizing obsolete or discontinued parts, including parts for which the original design is no longer manufactured
bythe original equipment manufacturers, or parts where the original item has been replaced by an item of different
design or is replaceable only by fabrication; (vii) to provide reconditioned or used parts; (viii) to make any replacements,
renewals, or repairs necessitated by reason of any cause beyond our control including, but not limited to, fire, explosion,
theft, floods, water, weather, earthquake, vandalism, misuse, abuse, mischief, or repairs by others.
You assume responsibility for the cost of correcting all Elevator Code violations existing on the date we enter into this
Contract. If such Code violations or other outstanding safety violations are not corrected in accordance with this
Contract, Otis may with respect to the equipment not meeting Code requirements cancel this Contract without penalty by
providing thirty (30) days written notice.
Should you require us to interface with a third party work order, insurance or safety systems, Otis will add an appropriate
fee to cover the additional cost associated with this service.
Neither party shall be liable for any loss, damage or delay due to any cause beyond our reasonable control including, but
not limited to, acts of government, strikes, lockouts, other labor disputes, fire, explosion, theft, floods, water, weather,
earthquake, riot, civil commotion, war, vandalism, misuse, abuse, mischief, or acts of God.
We agree that we shall be liable for accidents and injuries to person or property when adjudged to have been caused by
the sole negligence or willful misconduct of Otis or our employees. In all other instances, Customer shall indemnify,
defend and hold us harmless against all claims, damages, losses, costs, and expenses (including attorney's fees and other
litigation costs) arising out of or connected with the use, repair, maintenance, operation or condition of the Equipment.
We shall maintain \[;5V45k3 compensation and 4<D-;\\453k liability insurance covering our liability for injury or death
sustained by our employees, and comprehensive general liability insurance. You shall insure that all risk insurance upon
the full value of the Work and material delivered to the job site is maintained at no cost to us. If either party so requires,
in writing, the other party shall furnish certificates of insurance evidencing the above insurance coverages.
Notwithstanding any other agreement or provision to the contrary, under no circumstances will either party be liable for
any indirect, special or consequential damages of any kind, including, but not limited to, fines or penalties, loss of
profits, loss of rents, loss of good will, loss of business opportunity, additional financial costs, or loss of use of any
equipment or property, whether in contract, tort, warranty or otherwise.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
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You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are
located, to keep all machine rooms and pit areas free from water, stored materials, and debris, to provide a safe work
place for our personnel, to remove and remediate any waste or hazardous materials in accordance with applicable laws
and regulations, and to provide a grounded, 3-prong electrical system and proper lighting in the machine rooms and pits.
We shall not be obliged to perform until such unsafe condition has been remedied.
If any Unit is malfunctioning or is in a dangerous condition, you agree to notify us as soon as possible using the 24-hour
OTISLINEe service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary
precautions to prevent access or use.
You will provide written notice within twenty-four hours after occurrence of any accident in or about the elevator (s)
and/or escalator(s) to us and if required by law, to any local authorities. You further agree to preserve replaced parts.
Escalator Units are designed only for transporting passengers. For escalator Units, you agree to take all necessary
measures to prevent other items from being conveyed, so that features designed to protect passengers and prevent
property damage are not damaged. When stationary, escalators are to be properly barricaded and not to be used as steps.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with
the use of any Units.
In the event of an entrapment, Customer will call Otis and wait for a trained and licensed elevator mechanic to arrive,
except for a medical emergency situation where it may be appropriate to summon a professional first responder such as
police or firemen. Customer agrees that its agents, contractors, employees or representatives shall not attempt to extricate
any passengers from an elevator that becomes stalled within the hoistway.
Otis will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems,
adverse hoistway or machine room conditions (including temperature variations below 60 degrees and above 90 degrees
Fahrenheit), excessive humidity, adverse environmental conditions, water damage, rust, fire, explosion, acts of God,
misuse, or vandalism.
If this Agreement is terminated prematurely for any reason, other than our own default, you agree to pay as liquidated
damages, and not as a penalty, one-half (50%) of the remaining amount due under this Agreement.
Should this Agreement be accepted by you in the form of a purchase order, the terms and conditions of this Agreement
will take precedence over those of the purchase order.
We will not be liable for any claim, injury, delay, death or loss or property resulting from telephone equipment failure,
false alarms, interruption of telephone service, or "no voice calls", i.e. calls from inside the equipment to Otisline where
there is no verbal response to the Otisline operator.
ALTERATIONS
You will not allow others to make alterations, additions, adjustments, or repairs to the equipment.
SPECIAL PROVISIONS
Notwithstanding any other provision herein to the contrary, the following provisions shall be applicable and govern in
the event of conflict:
Otis +&$@ Maintenance
We will provide Otis REM Maintenance on the applicable units.
We will provide a microprocessor system that continuously monitors the Unit(s) on a 24-hour per day, year-round basis.
e
The system will notify our OTISLINE dispatching center that a Unit is inoperative by sending a message via telephone
line. Upon the receipt of such message, we will either notify your on -site representative or initiate the dispatch of our
personnel for emergency minor adjustment callback service during regular working hours of our regular working days
for the mechanics who perform the service.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 6 of 10
We will collect data on the equipment condition including, but not limited to, door operation, leveling and whether the
operation of a Unit has been interrupted.
SM
That information will be used to tailor the Otis Maintenance Management System preventive maintenance program for
the Unit(s).
You will furnish us at your expense, one (1) outside telephone line to the elevator machine room that allows data calls to
and from a toll-free number at our OTISLINE dispatching center. The telephone line may be a separate line dedicated to
the REM maintenance equipment or may be an existing line that is shared between another telephone and the REM
maintenance equipment.
CONTRACT PRICE AND TERM
CONTRACT PRICE
Two thousand three hundred dollars ($ 2,300.00 ) per month, payable Annually
PRICE ADJUSTMENT
The Contract Price will be adjusted on the effective date of any labour rate adjustment under OTIS CANADA, INC. k3
contract with the International Union of Elevator Constructors (IUEC Contract) to reflect increases or decreases in
material and labour costs.
A. Material
Three hundred four dollars and fifty-two cents ($ 304.52 ) of the original Contract Price will be
increased or decreased shown by the index of Primary Metal Industries issued by the prices division of Statistics
Canada for the latest available month preceding the price adjustment month compared with the index on
01/01/2016 which was 103.100.
B. Labour
One thousand nine hundred ninety-five dollars and forty-eight cents ($ 1,995.48 ) of the original
Contract Price will be increased or decreased by the percent increase or decrease in the straight time hourly
labour cost under the IUEC contract on 01/05/2015 which was 50.970. The phrase c325E/012 time hourly labor
Z;32d means the sum of the straight time hourly labor rate plus the hourly cost of fringe benefits paid to elevator
examiners in the locality where the equipment is to be maintained.
TERM
The Commencement Date will be 01/09/2016.
The Term of this Contract unless modified under the extended term below, will be for one (1) year beginning on the
Commencement Date. The Contract will automatically be renewed on the first anniversary for an additional one (1) year
unless terminated by either party by giving written notice to the other party at least ninety (90) days, but no more than
120days prior to the end of the current one (1) year term. Thereafter, the Contract will automatically be renewed on each
first anniversary for an additional one (1) year term unless terminated by either party by giving written notice to the other
party at least ninety (90) days, but no more than 120 days prior to the end of the then current one (1) year term.
In the event that you sell the building or your interest is terminated prior to the expiration of the Contract, you agree to
assign the Contract to the new owner or successor and to cause the new owner to assume your obligations under this
agreement. If the new owner or successor fails to assume your obligations under the Contract, then you agree to pay to
OTIS CANADA, INC. all sums due for the unexpired Term.
PAYMENTS
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 7 of 10
Beginning on the Effective Date, payments will be due and payable on or before the first day of the contract year in
which services are rendered beginning on the Commencement Date.
If an alternate payment plan is selected other than the standard annual payment, the following additional cost will be
applied to the net billing amount:
Billing FrequencyAdd to Contract PriceSelectionInitial
Semiannual1%______
Quarterly3%______
Monthly4%______
The method of payment will be electronic direct debit. To enable us to process direct debit payments, you agree to
provide a copy of a voided check from your business bank account.
The above price does not include the Goods and Services Tax (GST), the Harmonized Sales Tax (HST) or the Quebec
Sales Tax (QST). In addition to the agreed price, you shall pay to us any future applicable tax imposed on us, our
suppliers, or you in connection with the performance of the work described.
Unless otherwise stated in the Agreement, all payments, prices, and fees mentioned in this Agreement do not include
sales and use taxes, value added taxes, goods and services taxes, customs duties, excises, or any other taxes ?c"EP43dB)
$4--45k3 invoices shall include amounts of Taxes required by applicable law and separately state each of the Taxes. Buyer
shall be responsible for any and all additional Taxes imposed after the issuance of $4--45k3 invoice.
You agree to pay a late charge from the date such sums become due of one and one-half percent (1.5%) per month, or the
highest legally permitted rate, whichever is less, on any balance past due for more than thirty (30) days, together with all
costs (including, but not limited to, E22;5N4\\3k fees) incurred by us to collect overdue amounts.
Failure to pay any sum due by you within sixty (60) days will be a material breach. We may at our option declare all
sums due or to become due for the unexpired term immediately due and payable as liquidated damages, and until the
same are paid be discharged from further obligations under the contract.
ACCEPTANCE
This proposal, when accepted by you below and approved by our authorized representative, will constitute the entire and
exclusive contract between us for the services to be provided and your authorization to perform as outlined herein. All
prior or contemporaneous oral or written representations or agreements not incorporated herein will be superseded. Any
purchase order issued by you in connection with the services to be provided will be deemed to be issued for your
administrative or billing identification purposes only, and the parties hereto intend that the terms and conditions
contained herein will exclusively govern the services to be provided. We do not give up rights under any existing
contract until this proposal is fully executed. This Contract may not be changed, modified, revised or amended unless in
writing signed by you and an authorized representative of OTIS CANADA, INC.. Further, any manual changes to this
form will not be effective as to OTIS CANADA, INC. unless initialed in the margin by an authorized representative of
OTIS CANADA, INC..
THIS QUOTATION is valid for ninety (90) days from the proposal date.
Submitted by:Adam Noade
Title:Account Manager
E-mail:adam.noade@otis.com
Accepted in Duplicate
CUSTOMEROTIS CANADA, INC.
Approved by Authorized RepresentativeApproved by Authorized Representative
Date:Date:
Signed:Signed:
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 8 of 10
Print Name:-Print Name:Jeff Richard
Title-TitleManager - Atlanic Canada
E-mail:-
Name of Company-
Principal, Owner or Authorized Representative of Principal or Owner
Agent: ______________________________________
(Name of Principal or Owner)
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 9 of 10
BILL TO INFORMATION
Company Name:
Address:
Address 2:
City:
State:
Zip Code:
ACCOUNTS PAYABLE CONTACT
Name:
Phone Number:
Fax Number:
E-mail:
TAX STATUS
Are you tax exempt?YesNo
If yes, please provide tax exempt certificate
Do you require a Purchase Order be listed on your invoices?YesNo
If yes, please provide contact info for PO renewal:
Name:
Fax:
Phone:
E-Mail:
Would you like Otis to automatically debit your bank account for your maintenance invoices?YesNo
If yes, please provide blank check for bank routing and account information.
OTIS CANADA, INC., 2012 All Rights Reserved LiNX Form MNT-OMC (01/30/13) Proposal#: AHK349
Page 10 of 10
/hh b/L\[ww9thw
MM&CNo.20162330
ReeportDateSeptemmber27,2016
MMeetingDateOctober03,2016
SeerviceAreaCorporaateServices
HHisWorshipMMayorDonDDarlingandMembersoffCommonCCouncil
SUBJECT:HuumanResourrcesPolicySStatements
OOPENORCLOOSEDSESSIOON
ThismatterisstobediscuussedinopennsessionofCommonCoouncil.
AAUTHORIZATTION
PrimaryAuthorsCommisssioner/Dept..HeadCittyManager
PPeterMorgannNeilJacoobsenJefffTrail
LeeahRobichaaud
RRECOMMENDDATION
ttisrecommeendedthatCCommonCouunciladopttthePolicySttatementsas
I
presentedinAppendicesAEascompponentsofttheHumanRResourcesPoolicy
FrameworkinnaccordanceewiththePolicyFramewworkadopteedbyCommmon
CouncilonAuugust8,2016.
EXXECUTIVESUUMMARY
ThePolicyStaatementsprresentedherreinservetoocreateandvalidatethee
overarchingHHumanResoourcesPolicyyFrameworkkaswellasttosupportcritical
seervicerequirrementsofttheHumanRResourcesDivisioninrellationtoWoorkplace
Conduct,OcccupationalHealthandSaafety,EmplooyeeandFammilyAssistannce
Program,anddtheAlcoholandDrugpprogram.Subbsequenttootheapprovalofthe
PolicyStatemments;theasssociatedPolicyDocumeentsshallbeetabledwithhtheCity
MManagerforreviewandaapproval.
PPREVIOUSREESOLUTION
CommonCouunciladoptedthefollowwingresolutioononAugusst,8,2016:Itis
reecommendedthatCommmonCounciladoptaͻtoolicyInstrummentsFrameǞƚƩƉͼas
acommonmethodologyfforthedeveelopment,appproval,storrage,commuunication
andreviewoffCorporatePPolicy,tomeeetthe/źƷǤƭsburdenofduediligencce,to
reeflecttheServicePrincipplesofAdvannceSJ,andttosupportthhedevelopmmentof
OOpenGovernment.
- 2 -
STRATEGICALIGNMENT
TheHRPolicyFrameworkanditscompanionPolicyStatementsandDocuments
arecongruentwiththeFrameworkofPolicyInstrumentsapprovedbyCommon
CouncilonAugust8,2016,andserveaswellthestrategicdirectionsofthe
organizationasoutlinedin AdvanceSJ;specificallybuildingOrganizational
Development,6BEmployeePerformance
Capacityincluding:6AWorkforce
Managementand6CHealth,WellnessandSafety.FurtherelaborationoftheHR
PolicyFrameworkwillbeforthcoming.
SERVICEANDFINANCIALOUTCOMES
PolicyinstrumentspresentedhereinaddvaluetocorporateHumanResources
servicesbyelevatingstandards,drivingconsistencyofapplicationand
accountabilityforoutcomesacrosstheorganization.
INPUTFROMOTHERSERVICEAREASANDSTAKEHOLDERS
TheofficeoftheCommonClerkcollaboratedinthedevelopmentofthePolicy
InstrumentsFrameworkuponwhichtheHumanResourceFrameworkisbased.
ThePolicyStatementsaspresentedarebaseduponbestprofessionalpracticein
theHumanResourcesfieldincludingsignificantinternalandexternal
consultationandresearch.
ATTACHMENTS
AppendixAHumanResourcePolicyFramework
AppendixBWorkplaceConduct
AppendixCHealthandSafety
AppendixDAlcoholandDrug
AppendixEEmployeeandFamilyAssistanceProgram(EFAP)
AppendixFPreConversionDisabilityManagement
APPENDIXA
HUMANRESOURCESPOLICYFRAMEWORK
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HUMANRESOURCESADMINISTRATION
TheCityofSaintJohnshalldevelopandimplementaportfolioofcorporatehumanresourcepolicies,a
ͻIǒƒğƓResourcesPolicyCƩğƒĻǞƚƩƉͼͲtoensureduediligence,toclarifytherolesandresponsibilities
ofstaffateverylevelwithrespecttomattersofemployment,toserveasaguidetodecisionmaking,to
championthevaluesofrespect,caring,fairnessandequityineveryaspectofourcorporatelife,to
supportandsustainacorporateculturesecondtonone,andtopromotetheCityofSaintWƚŷƓƭ
reputationinourcommunityasanEmployerofChoice.
TheHumanResourcePolicyFrameworkshallbeadministeredbytheHumanResourcesDivisionof
CorporateServicesinaccordancewithCorporatePolicyInstrumentsFrameworkadoptedbyCommon
CouncilonAugust8,2016.
PolicyDocumentssodevelopedshallalignwiththefollowingmajorprocessesandsubservicesof
corporatehumanresourcesservicedelivery:
a.HumanResourceAdministration:processesthatbuildstructurearoundemployment,includingbut
notlimitedto,policiesandprocedures,jobspecifications,compensationadministration,position
establishments,disabilitymanagementandhumanresourcerecords.
b.WorkforcePlanning:processesthatidentifyandpreparefortheworkforcecapacityrequirementsof
tomorrow,includingbutnotlimitedto,workforcemetrics,successionplanning,recruitmentand
selection,performancemanagementsystems,careerdevelopmentsystems,andrecognition
programs.
c.EmployeeDevelopment:processesthatidentifyandpreparefortheworkforcecapacity
requirementsoftoday,includingbutnotlimitedto,traininganddevelopmentprograms,coaching,
mentoring,andemployeeeducationinordertosupportsuccessfulorganizationalchange.
d.Health,SafetyandWellness:processesthatmakeourworkplacesafeandhealthy,thatsupport
employeesinthefaceofƌźŅĻƭstressors,andthatcontributetoapositiveworkplaceculture.
e.EmploymentLabourRelations:processesthatenablestrategicchangebycontributingtothe
developmentofstableandharmoniousrelationshipsbetweentheCityofSaintJohnanditsvarious
workforces,includingmutualinterestprocesses,negotiations,grievanceadministration,and
contractadministration.
APPENDIXB
WORKPLACECONDUCT
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HUMANRESOURCESADMINISTRATION
TheCityofSaintJohniscommittedtoprovidingasafeworkenvironmentfreefromviolence,threats
ofviolence,harassment,bullyinganddisruptivebehaviourdamagingtothewellbeingofothersand
totheemployer.Underthispolicy,westrivetoprotectemployeeswhocometogetherinserviceto
thecitizensoftheCityofSaintJohnfromanydamagingactionscommittedbyindividualswhether
intentionallyorotherwise.TheCityofSaintJohnwillmaintainastrictzerotolerancepolicyagainst
anywrongdoingorimproprietyunderthispolicyandwillimmediatelytakeappropriatedisciplinary
action(s)uptoandincludingdismissal.Thispolicywillalsooutlinethetypeofconductthatis
consideredabreachofthispolicy.
Theobjectivesofthispolicyare:
1.Toprovideasafeworkenvironmentforallemployeesthatisfreefromharassment,bullying,
violenceandotherformsofinappropriateconductwhenatworkandatworkrelatedsocial
functions.
2.Toallowemployeestoexpressconcernsandreportincidentsingoodfaithwithoutreprisal.
3.Toensureallincidentsandreportsareinvestigatedanddealtwithappropriately
APPENDIXC
HEALTHANDSAFETY
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HEALTH,SAFETYANDWELLNESS
AcentralobligationoftheCityofSaintJohnisthehealthandsafetyofitsemployeesandthe
protectionofpublicpropertyfromdamageandloss.TheCityofSaintJohnandallofitsemployees
shalldemonstrateapositiveattitudetowardhealthandsafetybybeingdulydiligentinallrespects.
Accidentscausinginjuriestoemployeesandothers,damagetoequipment,andinefficienciesin
operationsarepreventable.Healthandsafetyhazardsshallbeminimizedthroughthecommitment
ofleadershipandtheattentiontohealthandsafetybyemployeesofalllevels.
Theobjectivesofthispolicyare:
1.Maintainthehealthandsafetyofemployees.
2.Generallydefinetheroleandresponsibilitiesofallstakeholdersinsupportofthe/źƷǤƭ
HealthandSafetyProgram.
3.Conductoperationsincompliancewithapplicablelegislation.
4.Providestandardsdesignedtominimizeinjuries,damageandlossofproperty.
5.Reducepainandsufferingincludingeconomiccostsresultingfromworkplaceaccidents.
6.EnabletheJointHealth&SafetyCommittee(s)tofulfillitsmandatedroleundertheNew
Brunswick OccupationalHealthandSafetyAct.
7.Encouragecommunication,collaborationandteamworkaroundhealthandsafetyamongall
ofourworkforcesandinallworkplaces.
APPENDIXD
ALCOHOLANDDRUG
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HUMANRESOURCEADMINISTRATION
TheCityofSaintJohnrecognizesthattheuseofillicitdrugsormoodalteringsubstances,andthe
inappropriateuseofalcoholandmedications,canadverselyaffectthesafetyandwellbeingof
employeesandthepublic,andnegativelyimpacttheworkenvironmentandjobperformance.Itcan
alsoplacetheintegrityandsafetyofCityfacilitiesandoperationsatrisk.
TheCityofSaintJohnstrictlyprohibitsthepossessionand/oruseofillicitdrugs,alcohol,andmood
alteringsubstances,aswellastheinappropriateuseofmedications,byallemployeesandcontractorsof
theCityofSaintJohnwhileonduty,includingworkbreaks,and/orwhileatCityfacilities,projectsitesor
otherworksitesoftheCityofSaintJohn.TheCityalsostrictlyprohibitsthereportingtoworkand/or
beingatworkundertheinfluenceofanysubstanceprohibitedunderthispolicy.
Theobjectivesofthispolicyare:
1.Topreventworkplaceaccidentsandtheirconsequencesofhumansuffering,economic
costsandlossofequipmentandprocessesarisingfromtheuseofprohibitedandcontrolled
substances.
2.Todefendtheintegrityofourservicethroughthepreventionofotherpotentialexposures
andliabilitiesassociatedwiththeuseofprohibitedandcontrolledsubstancesinthe
workplace.
3.Tochampionandpromoteemployeeeducationandawarenessalongwithrelated
preventionactivitieswithrespecttoprohibitedandcontrolledsubstances.
4.Toprovideeffectivecaretoemployeesusingorinpossessionofprohibitedandcontrolled
substancesintheworkplace.
5.Toprovideaframeworkformanagementofthehumanresourceimplicationsassociated
withpossessionanduseofprohibitedandcontrolledsubstancesintheworkplace.
APPENDIXE
EMPLOYEEANDFAMILYASSISTANCEPROGRAM
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HEALTH,SAFETYANDWELLNESS
TheemployeesoftheCityofSaintJohnareitsgreatestasset,essentialtothedeliveryofeffectiveand
qualitypublicservices.Withaconcernforthewellbeingofourworkersandrecognitionofthe
investmentinandbyourpeople,labourandmanagementjointlysponsortheEmployeeandFamily
AssistanceProgram.
TheCityofSaintJohnandtheSaintJohnPoliceForceareconcernedthatanyandeveryemployeewho
maybeexperiencingpersonaldifficulties,canaccessconfidentialsupportandassistance;thisis
availableandprovidedthroughtheEmployeeandFamilyAssistanceProgram.
EmployeeandFamilyAssistanceProgramistoensurethatallemployees
Theprimarypurposeofour
andfamilymembershavinganykindofpsychological,social,behavioural,orfinancialproblemaregiven
theopportunitytoobtainassistance.TheUnionsrepresentingCityemployees,thenonunion
PoliceForce,asEmployer,recognizethat
employeesgroup,andtheCityofSaintJohnandtheSaintJohn
humanproblemscanbesuccessfullyaddressed,providedtheyareidentified,andreferralismadetoan
appropriateserviceprovider.Thisistruewhethertheissueisoneofaphysical,mentaloremotional
otheridentifiedconcerns.
nature;financial;maritalorfamilydistress;addictionrelated;legalorany
TheEmployeeandFamilyAssistanceProgramhasbeenestablishedtoassistallemployeesandfamily
memberswhomayhavepersonalproblems,whatevertheoriginofthoseproblems,whichpotentially
affecttheirjobperformanceandtohelpthemgainassistanceattheearliestpossibletime.TheProgram
isinnowaymeanttointerferewiththeprivatelivesofemployees.Itistheretohelptheindividualand
his/herfamily.
Theobjectivesofthispolicyare:
1.Toprovideconfidentialsupportandassistancetoemployeesandfamilymembersexperiencing
personalproblems,andtodosoatlittleornocosttotheemployee.
2.Tosupportandencourageapositiveworkenvironmentandenrichingworklifeforall
employees,andahealthyproductiveworkplace.
APPENDIXE
3.TosupportSupervisors,UnionRepresentativesandallemployeesinfulfillingtheirrolesunder
thispolicy.
4.ToinformemployeesandtheirfamiliesabouttheProgram.
5.Toexpediteaccesstotreatmentresources.
APPENDIXF
PRECONVERSIONDISABILITYMANAGEMENT
CITYOFSAINTJOHNPOLICYSTATEMENT
POLICYSECTION:HUMANRESOURCESADMINISTRATION
FurthertotheMemorandumofAgreementsignedDecember2012TheCityofSaintJohnisresponsible
fortheadministrationofthedisabilitybenefitprovisionsforthoseindividualswhoqualifiedfora
DisabilityPensionunderthenowrepealedCityofSaintJohnPensionAct.Thispolicywilloutlinethe
rolesandresponsibilitiesofallstakeholdersandmethodstobefollowedwithrespecttoclaims,ongoing
claimsreviewandtheappealprocess.
Theobjectivesofthispolicyare:
1.ToensureconsistentadministrationofthePreConversionDisabilityPensionbenefit.
2.ToclearlyoutlinetherolesandresponsibilitiesforallstakeholdersintheDisability
ManagementReviewincludingtheDisabilityRecipients,theIndependentClaims
Administrator,theDisabilityManagerandtheCityManager.
3.Toestablishthemethodtobefollowedfortheongoingassessmentofa/ƌğźƒğƓƷƭ
entitlementtoaDisabilityPension,includingtheappealprocess.
Saint John Arts Centre
2016 ABC Presentation to Saint John Common Council
Mandate
The Saint John Arts Centre is a multidisciplinary venue dedicated to serving
the community through the arts, educational and cultural programming
accessible to all.
Primary Functions Exhibition Art Galleries
Saint John Arts Centre exhibits a wide variety of artworks in five
galleries, six times a year. Each exhibition is seven weeks long.
One of these galleries, the City Gallery, is managed by Bernard
Cormier and is a program of the Cultural Affairs Office of the City of
Saint John.
There is no admission charge to enter the Arts Centre (Donations
only) Attendance is about 10,000 a year, with between 200-400 people.
attending our exhibition openings.
Our mandate ensures that our exhibitions feature both professional
and emerging artists.
We receive applications to exhibit from artists from New Brunswick,
the Maritimes, from across Canada and internationally.
(Image Blake Ward exhibition who lives in Monaco)
We offer artists rights fee to each exhibiting artist which helps to pay
for transportation and other costs associated with exhibiting.
Primary Functions Workshops
Saint John Arts Centre provides workshops for people of all ages
In 2015 we offered 61workshops with 396 people attending.
We employ local artists who teach the workshops.
The Saint John Arts Centre has purchased equipment and renovated spaces
for dedicated workshop studios such courses as: Ceramics, Printmaking and
Animation.
Other workshops we offer regularly are: Intro to Painting, Sewing, Stained
We coordinated the workshops that were provided at the 2014 and 2016
Sculpture Symposium
Primary Functions Rentals
Saint John Arts Centre is developing a reputation as a unique, atractive and
affordable venue for such events as, weddings, receptions, business functions,
concerts, and book launches.
In 2015, we hosted 150 rentals.
Our rental clients are a broad cross-section of local, provincial and federal
organizations and we are constantly looking for ways to improve to meet their
needs. Recently we have upgraded our kitchen stove and installed a new sound
system.
We also rent our ceramic and printmaking studios to qualified artists who are able
to use these facilities to create works of art that will be for sale.
Primary Functions Performing Arts
The Saint John Arts Centre continues partnering with a number of organizations
such as Symphony NB, and the Early Music Festival to provide a variety of
concerts throughout the year.
Partnering with Early Music Festival, the Arts Centre played host to an eight
week, noon time classical music series called Summer Classics Series.
Partnering with the Department of Tourism Heritage and Culture, and the
Anglican Church in Millidgeville, the Arts Centre has been coordinating Music in
Millidgeville over the last five years.
spring.
We also host song writers circle and other popular music concerts.
Saint John Arts Centre Inc.
The Saint John Arts Centre is a non-profit organization
With a volunteer Board of Directors (11 members maximum)
Chair Bob Boyce, Vice Chair - Christine Gilliland,
Treasurer - Ian Stead, Secretary - Janice MacMillan
Directors - Pat Joas, Jill Whitehouse, Gary A. Davis, and Leslie Oland
Bernard Cormier is Ex Officio
- three year terms.
through the Nomination Committee, who seek out interested
individuals from the Greater Saint John area.
direction for organizational decisionmaking and the activities of the
Staff
Four full time staff:
Executive Director
Business Administrator,
Promotions and Events Coordinator
Building Maintenance.
Contrary to popular belief, we are not City of Saint John employees.
volunteer a total of 645 hours.
Stewards of Carnegie Building
In partnership with the City of Saint John, which owns the Carnegie building,
the Saint John Arts Centre provides day-to-day maintenance to ensure a warm
and welcoming experience for those who visit.
Any major alterations or improvements to the building are coordinated through
the Facility Management Dept in City Hall.
Recent improvements include gallery renovations to the Library Gallery and
front door and window restorations.
Greater Saint John Regional Facility
The Saint John Arts Centre is proud to be a Regional Facility serving the
communities of Grand Bay-Westfield, the City of Saint John, the Town of Rothesay
and the Town of Quispamsis.
We meet with the Regional Facility Commission twice a year (May and
September) and provide updates on our finances and events at the Arts Centre.
has approved our request for an operational grant of $125,000.
through workshops, facility rentals, project grants, donations, membership,
exhibition sales, and our annual fundraiser.
the public, and present budgetary reports to Regional Facilities Commission. The
partnership we have with all the municipalities in Greater Saint John Area is key to
our success.
2017 Budget
Revenue
Grants - Operating
- Operating
-
-
7500
Totals 226,550
Expenses
10 Grants -
-
12
13
14
15
16
17
18
19
20
22
23Telephone and Internet
24Bank Charges
25 Debit Machine and E-3500
26Totals 226,550
Projected Surplus (Deficit) 0
Performance and Service Targets
The SJAC is poised to meet or exceed our expected targets in all the services
we provide. This is due to the hard work of the staff and the positive reputation
we have with the public.
As a Community Arts Centre, or Community Cultural Centre as we are know
by the provincial government, we are constantly changing and adapting to
meet those needs of the community we serve.
Summary for Common Council
The Saint John Arts Centre is very much alive and a vibrant part of the
Arts Community not just in the Greater Saint John Area, but in this part
of the province.
We hope that Council agrees that there is good value in continued
funding of the Saint John Arts Centre, through the Greater Saint John
Regional Facilities Commission.
I would like to offer an open invitation to give individual tours of the Arts
Centre to the Mayor and members of Common Council at their
convenience.
2016 ABC Written Submission Template
Ώ bğƒĻ Ώ
Mandate
SJAC mandate: The Saint John Arts Centre is a multidisciplinary venue dedicated to
serving the community through the arts, educational and cultural programming
accessible to all.
Primary Functions 1. Art Gallery. The Arts Centre provides five exhibition galleries (one is coordinated
through the Cultural Affairs Office at City Hall) There are six exhibition sessions per
year each lasting seven weeks long. 2. Workshops: We provide art related
workshops to people of all ages. 3. Rentals: For weddings, concerts or private
functions. Printmaking and ceramic studio rentals. 4. Performing Arts: Symphony
NB and Early Music Studios hold their concerts in our main gallery on a regular
basis.
Name of Board Chair - Bob Boyce, Vice Chair - Christine Gilliland, Treasurer - Ian Stead, Secretary -
Members
Janet MacMillian, Jill Whitehouse-Director, Pat Joas-Director, Gary A Davis-
Director, Leslie Oland-Director, Bernie Cormier-Ex Officio
# of Staff Four Andrew Kierstead-Executive Director, Nora Bowes-Business Administrator,
Kelly Cunningham-Promotions and Events, Larry Morin-Building Maintenance
2016 CoSJ Subsidy Regional Facilities Commission Operational Grant of $125,000
Projected 2016 Workshops, facility rentals, project grants, donations, memberships and our annual
revenue streams
fundraiser.
2016 continuous
ƚƦĻƩğƷźƚƓƭ ğƓķ ĭƚƭƷΏƭğǝźƓŭƭ
improvement
Over the last five years, steps have been taken to improve the efficiencies on how
the Arts Centre operates, provides services to the public and presents budgetary
reports to the Regional Facilities Commission. This is an ongoing process.
tƩƚǝźķĻ ƷƚƷğƌ ğƓƓǒğƌ ƚƦĻƩğƷźƓŭ ĬǒķŭĻƷ źƓĭƚƩƦƚƩğƷźƓŭ ğƌƌ ŅǒƓķźƓŭ ğƓķ ƩĻǝĻƓǒĻ͵
Annual Budget
SJAC budget for 2017 was approved for $226,550
tƩƚǝźķĻ ŅĻĻķĬğĭƉ ƚƓ 5 ĬǒķŭĻƷ ğĭƷǒğƌƭͲ ğƓķ ğƓǤ ƓƚƷĻǞƚƩƷŷǤ źƭƭǒĻƭ ƷŷğƷ ƭŷƚǒƌķ ĬĻ ĬƩƚǒŭŷƷ
Response to YTD
Ʒƚ ƷŷĻ ğƷƷĻƓƷźƚƓ ƚŅ ƷŷĻ /źƷǤ ƚŅ {ğźƓƷ WƚŷƓ
Actuals
The Saint John Arts Centre provided a year-to-date report to the Regional Facilities
thth
Commission on June 15 and presented our 2017 budget on September 9. The
budget for 2017 and the operational grant have been approved.
High-Level 2016 The Arts Centre is committed to providing quality exhibitions by Canadian and
Performance/Service International, professional and emerging artists. We continue to expand our
Objectives workshops program, this year to include the Sculpture -
workshops. We are expanding our musical program to include a noon time Classical
music concert series over the summer. We are always looking for ways of working
with other Arts Centres in the province and have been promoting our Portfolio
Development Program as a model for other organizations to adapt.
YTD Performance/ The SJAC is poised to meet or exceed our expected targets in all our service areas.
Service Targets This is due to the hard work of the staff and the positive reputation we have with
the public.
Recent
Recipient of the Originals: Arts Organization of the Year
accomplishments
Higher standard of exhibition works.
Emerging Issues None
Summary of primary
The Saint John Arts Centre is alive and a vibrant part of the arts community in
take-aways for
southern New Brunswick.
Common Council
The Arts Centre is very good value and worth the continued support as a
Regional Facility.
Updated skills matrix for appointees to each ABC Please refer to Regional
Attachments
Facilities Commission June report: Year to date.
*Objective is to have each written submission no longer than three (3) pages in length.
PLANNING ADVISORY COMMITTEE
September 26, 2016
His Worship Mayor Don Darling and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Rezoning Application
34 Mount Pleasant Street East
On August 8, 2016 Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its September 20, 2016 meeting.
Graham Little, the applicant, appeared before the Committee and spoke in favour
of staff recommendation. No one else appeared before the Committee to speak
in favour or against the proposed rezoning. One letter was received in support of
the proposed rezoning.
After considering the report, comments made by the applicant and the letter
received, the Committee recommended that Council approve the proposed
rezoning, subject to the proposed Section 39 condition outlined in the report. No
further conditions were added.
RECOMMENDATION:
1. That Common Council rezone a parcel of land having an area of
approximately 3479 square metres, located at 34 Mount Pleasant Avenue
East, also identified as being a portion of PID number 00342600, from
Major Community Facility (CFM) to General Commercial (CG).
2. That, pursuant to Section 39 of the Community Planning Act, the use of
the parcel of land having an area of approximately 3479 square metres,
located at 34 Mount Pleasant Avenue East, also identified as being a
portion of PID number 00342600, be limited to a commercial parking lot
and an accessory parking area for the adjacent church.
Respectfully submitted,
Eric Falkjar
Chair
Attachments
Date: September 16, 2016
To: Planning Advisory Committee
From: Community Planning & Development
Growth & Community Development Services
For: Meeting of Tuesday, September 20, 2016
SUBJECT
Applicant: Full Gospel Assembly (on behalf Irving Oil)
Owner: Full Gospel Assembly
Location: 34 Mount Pleasant Avenue East
PID: A portion of 00342600
Plan Designation: Stable Residential
Existing Zoning: Neighbourhood Community Facility (CFN)
Proposed Zoning: General Commercial (CG)
Application Type: Rezoning and Conditional Use
Jurisdiction: The Community Planning Act authorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By-law. The Committee
recommendation will be considered by Common Council at a
public hearing on Monday, October 3, 2016.
The Community Planning Act authorizes the Planning Advisory
Page 1 of 6
Full Gospel Assembly 34 Mount Pleasant Avenue East September 16, 2016
Committee to impose terms and conditions upon the
establishment and operation of a commercial parking lot in the
General Commercial (CG) zone.
SUMMARY
The applicant is seeking to rezone the subject site as a parking area associated with the Irving
Oil office building located at 2 First Street East. The site was previously granted temporary
approval by the Planning Advisory Committee at its September 15, 2015 meeting, and was
granted an additional year extension by the Committee at its August 16, 2016 meeting. The
applicant is now seeking a rezoning the subject site (see attached site plan) to permit a portion
of the existing parking area at 34 Mount Pleasant Avenue East to be used as a commercial
parking lot, not limited to a temporary period.
RECOMMENDATION
1. That Common Council rezone a parcel of land having an area of approximately 3479
square metres, located at 34 Mount Pleasant Avenue East, also identified as being a
portion of PID number 00342600, from Major Community Facility (CFM) to General
Commercial (CG).
2. That, pursuant to Section 39 of the Community Planning Act, the use of the parcel of
land having an area of approximately 3479 square metres, located at 34 Mount Pleasant
Avenue East, also identified as being a portion of PID number 00342600, be limited to a
commercial parking lot and an accessory parking area for the adjacent church.
DECISION HISTORY
The property was rezoned to Neighbourhood Institutional (IL-1) on March 26, 1984 to allow for
the construction of the existing church.
On August 18, 2015, the Planning Advisory Committee denied temporary approval to allow a
gravel parking lot to be established on the property located at 9-19 First Street East. The
proposed temporary parking lot would have provided employee parking for the Irving Oil office
building at 2 First Street East. As a result, the applicant requested approval of a temporary use
to allow for a portion of the church parking area at 34 Mount Pleasant Avenue to be used by
Irving Oil employees, which was approved by the Committee at its September 15, 2015
meeting. On August 16, the PAC extended the temporary approval for a commercial parking lot
for an additional year.
ANALYSIS
Proposal
Page 2 of 6
Full Gospel Assembly 34 Mount Pleasant Avenue East September 16, 2016
The Full Gospel Assembly, the applicant, is seeking approval to rezone the proposed parking
area (see attached site plan) associated with the existing Full Gospel Assembly church at the
above address to General Commercial (CG). The site is used by the staff at the Irving Oil office
building located across the street at 2 First Street East. However, the existing Neighbourhood
Community Facility (CFN) zone does not identify a commercial parking lot as a permitted use,
which requires the applicant to seek a rezoning of the site to accommodate the desired use.
Irving Oil, Ltd. require an additional 66 parking spaces to the existing onsite spaces located at
their business office at 2 Spruce Avenue. The company has seen an increase in the number of
employees located at the above address, and therefore need additional parking to
accommodate this growth.
Site and Neighbourhood
The subject site overlooks Bayside Drive and Courtenay Bay in East Saint John. The church
property is approximately 1.76 hectares in area and has driveway access from Mount Pleasant
Avenue East and Spruce Avenue. The site houses a church constructed in the mid 1980's with
a paved parking lot containing approximately 110 parking spaces. The area subject to the
current rezoning application is approximately 3479 square metres, and abuts both Mount
Pleasant Avenue East as well as Spruce Avenue.
The surrounding neighbourhood contains a mix of land uses with properties along Bayside Drive
having Corridor Commercial (CC) zoning and the surrounding neighbourhood having Two-Unit
Residential (R2) zoning. Residences are located to the north, east and south of the site with a
carwash and gas bar located immediately to the west of the site, fronting on Bayside Drive.
Municipal Plan and Temporary Use
The subject site is designated Stable Residential in the Municipal Plan and zoned
Neighbourhood Community Facility (CFN). The parking area is proposed to accommodate
employees of an existing business office located in the Corridor Commercial (CC) zone and
designated Stable Commercial by the Municipal Plan.
Policy TM -60 of the Municipal Plan supports approaches to managing transportation demand,
such as the shared parking arrangement that is being proposed:
Policy TM -60: Explore Transportation Demand Management (TDM) initiatives to
reduce overall parking demand in the City, especially the Uptown. This can involve
measures such as permitting shared parking among various land uses where zoning
permits, staggering employment start times, managing the number of parking
spaces, and providing preferential parking for carpool users and smaller vehicles.
A parking for a business office is not a permitted use in the Neighbourhood Community
Facility (CFN) zone. As such, the applicant is seeking to rezone a portion of the existing parking
area to General Commercial (CG) to accommodate the desired use. Rezoning the site would
support the intent of Policy TM -60 with respect to shared parking.
Page 3 of 6
Full Gospel Assembly 34 Mount Pleasant Avenue East September 16, 2016
The office and church land uses have parking demands that peak at different times. The peak
parking demand of the office use occurs during the morning and afternoon on weekdays, with
churches having a peak parking demand on Sunday mornings and weekday evenings. The
proposed parking area has a walking distance of approximately 165 metres from the site at 2
First Street East which is an accessible location for workers accessing the site. Through the
original temporary approval process, staff noted that a pedestrian crosswalk was not required as
First Street East is now a dead-end street with very little traffic activity.
Staff do not anticipate the proposed parking area will have a significant impact on adjacent
residential properties. The rear lot lines of surrounding residential properties along the north and
east of the site are separated from the parking area by a landscaped area ranging in depth from
16 metres to 33 metres and a difference in elevation of between 2 metres and 4 metres. The
parking area has a paved surface with curbing and painted lines, which satisfies the
requirements of the Zoning By-law.
Staff recommend approval for the proposed extension of the temporary use of the site as a
parking area for the staff of the Irving Oil business office. Staff recommend that Council impose
a Section 39 condition to the rezoning of the site that limits the use of the rezoned portion of the
parking area to a commercial parking lot, as well as retaining its current use as a parking area
for the adjacent church. No further conditions are recommended.
Conclusion
The applicant is seeking to rezone the subject site to General Commercial (CG) to permit the
establishment of a commercial parking lot for the staff at the Irving Oil office building located at 2
First Street East. The proposed use is effectively using a parking demand management strategy
ALTERNATIVES AND OTHER CONSIDERATIONS
No alternative considerations are recommended for this application.
ENGAGEMENT
Public
In accordof Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject property on September 6, 2016.
Page 4 of 6
Full Gospel Assembly 34 Mount Pleasant Avenue East September 16, 2016
SIGNATURES AND CONTACT
Prepared by: Reviewed By: Approved by:
Jody Kliffer, MCIP, RPP Mark Reade, P.Eng., Jacqueline Hamilton, MURP,
Planner MCIP, RPP MCIP, RPP
Senior Planner Commissioner
Contact: Jody Kliffer
Phone: 506.632.6846
E-mail: jody.kliffer@saintjohn.ca
Project: 16-168
Page 5 of 6
Full Gospel Assembly 34 Mount Pleasant Avenue East September 16, 2016
APPENDIX
Map 1: Site Location
Map 2: Municipal Plan
Map 3: Zoning
Map 4: Aerial Photography
Map 5: Site Photography
Submission 1: Site Plan
Submission 2: Floor Plan
Submission 3: Rendering
Page 6 of 6
PLANNING ADVISORY COMMITTEE
September 21, 2016
His Worship Mayor Don Darling and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Proposed Rezoning
50 Hazen Street
On September 6, 2016 Common Council referred the above matter to the
Planning Advisory Committee for a report and recommendation. The Committee
considered the attached report at its September 20, 2016 meeting.
Don Cullinan appeared before the Committee, on behalf of the applicant, Brent
McGovern, and expressed agreement with the Staff recommendation.
No other persons appeared before the Committee and no letters were received
regarding the application.
The Planning Advisory Committee adopted the staff recommendation to rezone
the subject site subject to a Section 39 condition and granted a variance to
reduce the minimum required number of on-site parking spaces for the proposal
from four to zero.
RECOMMENDATION:
1. That Common Council rezone a parcel of land with an area of
approximately 401 square metres, located at 50 Hazen Street, also
identified as PID Number 00038679, from Urban Centre Residential (RC)
to General Commercial (CG).
2. That, pursuant to the provisions of Section 39 of the Community Planning
Act, proposed use of a parcel of land with an area of approximately 401
square metres, located at 50 Hazen Street, also identified as PID Number
Page 1 of 2
Brent McGovern 50 Hazen Street September 21, 2016
00038679, be subject to a condition requiring that the use of the site be
restricted to the proposal and the uses permitted in the General
Commercial (CG) zone with the exception of the following uses:
a) Bar, lounge, or nightclub;
b) Private Club;
c) Service Station; and
d) Vehicle Repair Garage.
Respectfully submitted,
Eric Falkjar
Chair
Attachments
Page 2 of 2
Date: September 16, 2016
To: PlanningAdvisory Committee
From: Community Planning & Development
Growth & Community Development Services
For: Meeting ofTuesday,September 20, 2016
SUBJECT
Applicant:Brent McGovern
Owner: John Brent McGovern and Robyn-Jane Anne Tingley
Location: 50 Hazen Street
PID: 00038679
PlanDesignation: Medium to High Density Residential
Existing Zoning: Urban Centre Residential (RC)
Proposed Zoning: Uptown Commercial (CU)
Application Type: Rezoning & Variance
Jurisdiction:The Community Planning Actauthorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By-law. The Committee
recommendation will be considered by Common Council at a
public hearing on Monday,October 3, 2016.
Page 1 of 6
Brent McGovern50 Hazen StreetSeptember 16, 2016
SUMMARY
The applicant proposes to rezone the subject site from Urban Centre Residential (RC) to
General Commercial (CG) to change the use of the existing olderbuildingfrom a three-unit
dwelling to a business office with a one-unit dwelling. The site is designated Medium to High
Density Residential in the Municipal Plan. This designation allows for the development of
appropriate office uses.Staffsupport the proposed rezoningto allow for a business office asit is
not expected to negatively impact the surrounding residential neighbourhood, the site is located
at the periphery of the residential neighbourhood, and the wider surrounding area has a mix of
residential and commercial uses. However, commercial land usesshould generally be located in
designated commercial areas rather than established residential neighbourhoods. To address
this issue, staff recommend that the rezoning be approved subject to a Section 39 condition
limiting the commercial use of the site to a business office. A variance is required to reduce the
number of parking spaces from four to zero. Thisvariance can be supported due tothelimited
frontage of the site, the proximityof the site to commercial parking lots, and the availability of
public transit in the area.
RECOMMENDATION
1.That Common Council rezone a parcel of land with an area of approximately 401square
metres, located at 50Hazen Street, also identified as PID Number 00038679, from
Urban Centre Residential (RC) to General Commercial (CG).
2.That, pursuant to the provisions of Section 39 of the Community Planning Act, proposed
use of a parcel of land with an area of approximately 401square metres, located at 50
Hazen Street, also identified as PID Number 00038679, be subject to a condition
requiring that the use of the site be restricted to the proposal and the uses permitted in
the General Commercial (CG) zone with the exception of the following uses:
a)Bar, lounge, or nightclub;
b)Private Club;
c) Service Station; and
d)Vehicle Repair Garage.
3.That the Planning AdvisoryCommitteegrant a variancetoreduce the minimum required
number of on-site parking spaces for the proposed business officeand one-unit dwelling
at 50 Hazen Street from four to zero.
DECISION HISTORY
There are no previous planning applications or decisions for the subject property relevant to this
application.
Page 2 of 6
Brent McGovern50 Hazen StreetSeptember 16, 2016
ANALYSIS
Proposal
The applicant proposes to rezone the subject site from Urban Centre Residential (RC) to
Uptown Commercial (CU) to allow for the establishment of a business office in the existing
building on the subject site. The proposed business is a professional services firm that would be
located on the main floor of the building and a portion of the second floor. A dwelling unit would
remain on the second floor of the building.No exterior changes or additions to the existing
building are proposed.
Site and Neighbourhood
The subject site is locatedon Hazen Street between Dorchester Street and Garden Streetat the
northern border of the South Central Peninsula near Highway 1. The subject site is of average
size for the area, atapproximately 401square metres withapproximately 11 metres of frontage
on Hazen Street. Nearly the entire frontage is occupied by anexisting two-storey brick dwelling.
The surrounding area contains primarily older multiple residentialdwellings on small, urban lots.
The pattern of residential developmentinthe area is typical of older sections of the City, with
buildings located close to the sidewalk and side property lines andlimited or nooff-street
parking.
The wider surrounding areacontainsmany commercial establishments. These establishments
includeHarbour Station, Braxco Ltd., Peel Plaza Parking Garage, and the Garden Street Irving.
The area is also defined by its proximity to Highway 1 and the traffic generated byits on- and
off-ramps.
Municipal Planand Rezoning
The subjectsite is zoned Urban Centre Residential (RC) and designatedmedium to high
density residential by the Municipal Plan. This land use designation “permit\[s\] a range of
housing types with an emphasis on the provision of higher density housing forms” and “other
compatible uses” (Policy LU-45). These compatible uses include “appropriate retail and office
uses” (Policy LU-47). The present proposal to change the use of an existing building from three
dwelling units to one dwelling unit and a business office meets the objectives of theMunicipal
Plan land use policies for the area.
The applicant proposes to rezone the subject site fromUrban Centre Residential (RC) to
Uptown Commercial (CU) to allow for a change of use from a three-unit dwelling to a one-unit
dwelling and business office. Although staff do not prescribe to strict separation of uses,
commercial uses should generallybe locatedwithin existing designated commercial nodes
rather than established residential neighbourhoods. However,staff has supported rezoning
applications to allow for similar proposals, such as a law office at the corner of Coburg and
Paddock Streets and another on Carleton Street. These proposalswere supportedbecause the
siteswerelocatedon the edge of a residential area or within a mixed-use neighbourhood.
Page 3 of 6
Brent McGovern50 Hazen StreetSeptember 16, 2016
In the current case, the nature of the proposal, context of the neighbourhood, and existing mix
of usesmake the neighbourhood appropriatefor the establishment of the proposed business
office. The proposed businessoffice is compatible with the immediateresidential context, as
business officesare generally low impact due to their typical nature, clientele, and hours of
operation. Existingcommercial land uses in the wider surrounding area create an appropriate
context for this proposal. Significant commercial land uses located in close proximity to the
subject site include Harbour Station, Braxco Ltd., Peel Plaza Parking Garage, and Garden
Street Irving. Additionally, the site overlooks busy highway off- and on-ramps, which limits the
residential potential of the property. The proposed business office would not be out of place in
the existing mixed-use neighbourhood.
To ensure the proposed commercial use of the subject site remains compatible with the
immediate residential context, Staff recommend a Section 39 condition to limit the use of the
site to the uses permitted in the Uptown Commercial (CU) zone with exceptions. The
recommended exceptionsinclude a bar, lounge, or nightclub; private club; service station; and
vehicle repair garage.
Becauseof these factors, the proposal to rezone the site from Urban Centre Residential (RC) to
General Commercial (CG) can be supported. However, as is the case with similar proposals,
the rezoning should be subject to aSection 39 condition limiting the use ofthe siteto the
proposal and the uses permitted in the General Commercial (CG) zone with the exception of a
Bar, lounge, or nightclub; Private Club;Service Station; andVehicle Repair Garage.This
condition is intended to prevent the establishment of a commercial use on the site that is
incompatible with the surrounding residential neighbourhood.
Variances
Based on the area of the proposed business officeand the presence of a one-unit dwelling, the
Zoning By-law requires that fouroff-street parking spaces be provided for theproposed change
of use. The required parking spaces cannot be provided on site because, as previously
mentioned, the building occupies the majority of the property’s frontage. Therefore, the applicant
has requested a variance to reduce the minimum number of parking spaces from fourto zero.
Approval of the parking variance can be supported due to the close proximity of the site to the
Uptown, transit routes, and the Peel Plaza Parking Garage. The Peel Plaza Parking Garage is
located approximately 178 metres from the subject site, making it an appropriate option for
parking spaces for staff and customers of the proposed business office. Many commercial uses
in the Uptown and South Central Peninsula areas, especially those involving the conversion of
large, older dwellings havebeen granted similar variances. Additionally, many nearbyproperties
are located in the Uptown Parking Exemption area established by the Zoning By-law to exempt
change of use and certain development proposals from the By-law’s parking requirements.
Page 4 of 6
Brent McGovern50 Hazen StreetSeptember 16, 2016
Conclusion
Staff supportthe proposed rezoning of the subject site from Urban Centre Residential (RC) to
General Commercial (CG) to allow for the establishment of the proposed business officeand
one-unit dwelling within an existing older home. The proposal can be supporteddue to the
nature of the proposal, the location of the site on the border of a residential neighbourhood, and
the mixed-use context of the wider surrounding area.However, as commercial uses should be
clustered indesignated commercial nodes rather thanlocatedinresidential neighbourhoods, a
Section 39 conditionlimiting the use of theproperty to theuses permitted in the Uptown
Commercial (CU) zone with exceptions. Staff also recommend approval of the proposed parking
variance due to limited frontage of the site, the proximity of the site to commercial parking lots,
and the availability of public transit in the area.
ALTERNATIVESAND OTHER CONSIDERATIONS
Common Council may restrict the commercialuse of the site to the present proposal for a
business office, so any other commercial proposal would be subject to reviewby the Planning
Advisory Committee and Common Council and input from neighbouring property owners.
ENGAGEMENT
Public
In accordance with the Committee’s Rules of Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject propertyonAugust 25, 2016.The publichearing
for the rezoning was advertised in the Telegraph-Journal onSeptember 8, 2016.
SIGNATURES AND CONTACT
Prepared by:
Kristen Flood, MPl
Planner
Reviewed by: Approved by:
Mark Reade, P.Eng., MCIP, RPPJacqueline Hamilton, MURP, MCIP, RPP
Senior PlannerCommissioner
Page 5 of 6
Brent McGovern50 Hazen StreetSeptember 16, 2016
Contact:Kristen Flood
Phone: (506)658-4528
E-mail:kristen.flood@saintjohn.ca
Project:16-190
APPENDIX
Map 1:Site Location
Map 2:Municipal Plan
Map3:Zoning
Map 4:Aerial Photography
Map 5:Site Photography
Submission 1:Site Plan
Submission 2:First FloorPlan
Submission 3:Second FloorPlan
Page 6 of 6
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PLANNING ADVISORY COMMITTEE
September 21, 2016
His Worship Mayor Don Darling and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Proposed Subdivision & Rezoning
200-202 Westmorland Road
On September 6, 2016 Common Council referred the above matter to the
Planning Advisory Committee for a report and recommendation. The Committee
considered the attached report at its September 20, 2016 meeting.
Paul Daigle appeared before the Committee, on behalf of the applicant, Fundy
Funeral Home, and expressed agreement with the Staff recommendation.
No other persons appeared before the Committee and no letters were received
regarding the application.
After considering the report and comments, the Committee adopted the Staff
recommendation to rezone the property subject to Section 39 conditions.
RECOMMENDATION:
1. That Common Council rezone a parcel of land with an area of
Cemetery Company Subdivision plan, from Park (P) to General
Commercial (CG).
2. That, pursuant to the provisions of Section 39 of the Community Planning
Act, proposed use of a parcel of land with an area of approximately 5156
Company Subdivision plan, shall be subject to the following conditions:
Page 1 of 2
Fundy Funeral Home 200-202 Westmorland Road September 21, 2016
a) The use of the site shall be restricted to a funeral service and
accessory uses.
b) That the landscaping required for any development on the site be
illustrated on a detailed site plan, to be prepared by the applicant
and subject to the approval of the Development Officer, which
shall be attached to the building permit for the proposed
development.
Respectfully submitted,
Eric Falkjar
Chair
Attachments
Page 2 of 2
Date: September 16, 2016
To: PlanningAdvisory Committee
From: Community Planning & Development
Growth & Community Development Services
For: Meeting ofTuesday,September 20, 2016
SUBJECT
Applicant:Fundy Funeral Co-op Ltd.
Owner: Fernhill Cemetery Company
Location: 200-202 Westmorland Road
PID: 55183875
PlanDesignation: Park and Natural Area
Existing Zoning: Park (P)
Proposed Zoning: General Commercial (CG)
Application Type: Subdivision & Rezoning
Jurisdiction:The Community Planning Actauthorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By-law.The Committee
recommendation will be considered by Common Council at a
public hearing on Monday,October 3, 2016.
Page 1 of 6
Fundy Funeral Co-op Ltd.200-202 Westmorland RoadSeptember 16, 2016
SUMMARY
The applicant proposes to subdivide a portion of the Fernhill Cemetery property and rezone it
from Park (P) to General Commercial (CG) to allow for the potential expansion of the adjacent
funeral home. Money-in-lieu is proposed to fulfill the land-for-public purposes dedication
requirement. Although the subject site is designated Parks and Natural Areas, Staff support the
proposed rezoning as it is consistent with Municipal Plan policies and the proposal is
appropriate given the relationship between the funeral home and the cemetery.
RECOMMENDATION
1.That Common Council rezone a parcel of land with an area of approximately 5156
square metres, identified as Parcel “A” on the FernhillCemetery Company Subdivision
plan, fromPark (P) to General Commercial (CG).
2.That, pursuant to the provisions of Section 39 of the Community Planning Act, proposed
use of a parcel of land with an area of approximately 5156 square metres, identified as
Parcel “A” on the Fernhill Cemetery Company Subdivision plan, shall be subject to the
following conditions:
a)The use of the site shall be restricted toa funeral service and accessory uses.
b)That the landscaping required for any development on the site be illustrated on a
detailed site plan, to be prepared by the applicant and subject to the approval of
the Development Officer, which shall be attached to the building permit for the
proposed development.
DECISION HISTORY
On September 9, 2002, Common Council assented to the Fernhill Cemetery Company
Subdivision (Lot 02-02), 200 Westmorland Road, and to any required public utility easements.
On September 4, 2002, the Planning Advisory Committeegrantedseveral variances fromthe
requirements of the Zoning and Subdivision By-laws for the Fernhill Cemetery Company
Subdivision (Lot 02-02).This subdivision wasproposed to create an independent lot for an
existing building that is used as a business office; however, a final subdivision plan was never
received.
Page 2 of 6
Fundy Funeral Co-op Ltd.200-202 Westmorland RoadSeptember 16, 2016
ANALYSIS
Proposal
The applicant proposesto subdivide and rezone a portion of the subject sitewith an area of
approximately 5156square metres, Parcel “A”onthe attached Tentative Plan, to consolidate it
with the adjacent funeral homelocated on Lot 94-1.The proposed rezoning is from Park (P) to
General Commercial (CG) and willallow for any future expansions of the funeral home, and will
most likely be used to accommodate additional parking spaces. The applicant proposes to
provide money-in-lieu to fulfill the land for public purposes requirement.
Site and Neighbourhood
The subject siteisa large parcel situatedon the northern side of Westmorland Road. The site is
usedas a cemetery, Fernhill Cemetery, with an office forthe Fernhill Cemetery Company Inc.
A wide paved access runs through the site providing one of several vehicular accesses into
Fernhill Cemetery. An office forFernhill Cemetery is located on the site with aone-storey
maintenance garage is located northof the office.
The subject sitehas mature tree coverage, which presents the opportunity for the developer to
retain trees to meet the Zoning By-law’s front, side, and rear yard landscaping requirements for
development on the site.To encourage tree retention, staff recommend that the proposed
rezoning be subject to a Section 39 condition requiring the submission of a detailed site plan
illustrating the required landscaping for any development on the site.
Municipal Planand Rezoning
The subject site is designated Park and Natural Areas by the Municipal Plan and it is zoned
Park (P). The applicant proposes to subdivide a portion of the site and rezone it to General
Commercial (CG) to allow for the development of a parking lot for the adjacent funeral home.
The Municipal Plan directs that “Lands in the City designated Park and Natural Areas are
generally not appropriatefor any form of development” (PlanSJ pg. 96). However, they are
appropriate for cemeteries (Policy LU-110), andthis developmentproposalis compatible with
and exclusively devoted to the mainuse of the site for a cemetery. Because the proposed use is
sufficiently related to the cemetery, the provision of additional parking spaces for the funeral
homeis considered appropriate for the Park and Natural Areas designation and consistent with
theMunicipal Plan.
The Municipal Plan acknowledges that the boundaries of land use designations are
approximate, therefore the proximity of Parcel “A” to land designated Stable Residential, which
is more appropriate for the establishment of a funeral home than land designated Park and
Natural Areas, also justifies the proposal. The Plan states,
Recognize that the boundaries of land use designations, as shown on the Future Land
Use map (Schedule B), are intended to be approximate, except where they coincide with
roads or other clearly defined physical features. Where general compliance with
Page 3 of 6
Fundy Funeral Co-op Ltd.200-202 Westmorland RoadSeptember 16, 2016
Municipal Plan policies is maintained, minor adjustments to the boundaries of land use
designations shall not require a Municipal Plan amendment(PlanSJ, Policy LU-3).
As the proposal is in general compliance with Municipal Plan policies and the property is located
in close proximity to an area designated Stable Residential, the proposal meets the criteria in
Policy LU-3.
The applicant proposes to rezone a portion of the subject site from Park (P) to General
Commercial (CG) to allow for the potential expansionof theadjacent funeral home. The
proposed General Commercial (CG) zone is consistent with the zone of the adjacent property,
and the rezoning will allow Lot 94-1 and Parcel “A”to be used together as illustrated on the
Fernhill Cemetery Company Subdivision plan.
Subdivision
The applicant proposes to subdivide a portion of the subject site with an area of approximately
5156 square metres (Parcel “A”)and consolidate it with the adjacent property (Lot 94-1) to
create Lot 16-1 as illustrated on the Fernhill Cemetery Company Subdivision plan.
Conclusion
Staff support the proposed rezoning and money-in-lieu dedication to allow for the creation of
Parcel “A” and its consolidation with Lot 94-1 and the potential expansion ofthe adjacent funeral
home. The rezoning of Parcel “A” from Park (P) to General Commercial (CG) is consistent with
Municipal Plan policies, whichallow for cemeteries and state that land use designation
boundaries are approximate. Approval of theproposed money-in-lieu dedication is
recommendedbecause a small area is proposed to be subdivided, the remainder of the subject
site is a public greenspace, and money-in-lieu dedications are supported by the policies in
PlaySJ, which emphasize quality over quantity of parkland.
ALTERNATIVESAND OTHER CONSIDERATIONS
No alternatives were considered.
ENGAGEMENT
Public
In accordance with the Committee’s Rules of Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject propertyonAugust 25, 2016.The publichearing
for the rezoning was advertised in the Telegraph-Journal onSeptember 8, 2016.
Page 4 of 6
Fundy Funeral Co-op Ltd.200-202 Westmorland RoadSeptember 16, 2016
SIGNATURES AND CONTACT
Prepared by:
Kristen Flood, MPl
Planner
Reviewed by: Approved by:
Mark Reade, P.Eng., MCIP, RPPJacqueline Hamilton, MURP, MCIP, RPP
Senior PlannerCommissioner
Contact:Kristen Flood
Phone: (506)658-4528
E-mail:kristen.flood@saintjohn.ca
Project:16-190
Page 5 of 6
Fundy Funeral Co-op Ltd.200-202 Westmorland RoadSeptember 16, 2016
APPENDIX
Map 1:Site Location
Map 2:Municipal Plan
Map3:Zoning
Map 4:Aerial Photography
Map 5:Site Photography
Submission 1:SubdivisionPlan
Page 6 of 6
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PLANNING ADVISORY COMMITTEE
September 26, 2016
His Worship Mayor Don Darling and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Section 39 Amendment
100-112 Prince Edward Street
On September 6, 2016 Common Council referred the above matter to the
Planning Advisory Committee for a report and recommendation. The Committee
considered the attached report at its September 20, 2016 meeting.
Chris Doucet, the applicant, appeared before the Committee and spoke in favour
of staff recommendation. No one else appeared before the Committee to speak
in favour or against the proposed Section 39 amendment.
After considering the report, and comments made by the applicant, the
Committee recommended that Council approve the proposed Section 39
amendment.
RECOMMENDATION:
That Common Council amend the Section 39 conditions imposed on the May 8,
1972 rezoning of a parcel of land with an area of approximately 22,065 square
metres, located at 100-112 Prince Edward Street, also identified as PID No.
55158133, by deleting the existing condition that limits the use of the site to a
specific proposal approved by Common Council pursuant to Section 39 of the
Community Planning Act.
Respectfully submitted,
Eric Falkjar
Chair
Attachments
Date: September 16, 2016
To: Planning Advisory Committee
From: Community Planning & Development
Growth & Community Development Services
For: Meeting of Tuesday, September 20, 2016
SUBJECT
Applicant: Chris Doucet
Owner: Tidan Inc.
Location: 100-112 Prince Edward Street
PID: 55158133
Plan Designation: Mixed Use Centre
Existing Zoning: Mixed Commercial (CM)
Application Type: Section 39 Amendment
Jurisdiction: The Community Planning Act authorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By-law. The Committee
recommendation will be considered by Common Council at a
public hearing on Monday, October 3, 2016.
SUMMARY
The subject site was developed in 1972, which included
At the time, the property
Page 1 of 5
Chris Doucet 100-112 Prince Edward Street September 16, 2016
was rezoned to the Integrated Development (ID) zone in order to ensure that the site developed
and evolved in accordance with the original concept approved by Council. The applicant is now
seeking to delete the existing Section 39 conditions from the subject site to allow any new retail
tenant signage on the building, as well as permit the landowner
to conduct minor work to the exterior of the building, without requiring approval from Common
Council. Staff support the proposed amendment.
RECOMMENDATION
That Common Council amend the Section 39 conditions imposed on the May 8, 1972 rezoning
of a parcel of land with an area of approximately 22,065 square metres, located at 100-112
Prince Edward Street, also identified as PID No. 55158133, by deleting the existing condition
that limits the use of the site to a specific proposal approved by Common Council pursuant to
Section 39 of the Community Planning Act.
DECISION HISTORY
The subject property was rezoned "ID" Integrated Development in 1972 to permit the
construction of Prince Edward Square in accordance with a development concept approved by
Common Council pursuant to Section 39 of the Community Planning Act. Several amendments
to this original scheme have been approved since 1972, including several signs, canopies,
enclosure of a loading dock and two additional entrances to the building on Prince Edward
Street.
The most recent sign to be approved was a facia sign to advertise a location for the YMCA,
approved in June of 2007.
ANALYSIS
Proposal
The applicant is seeking a Section 39 Amendment application to delete existing Section 39
conditions attached to the above property in order to permit the owner to conduct work to the
building that will include altering existing signage on the building, and introducing new
commercial tenants. The site is subject to Section 39 conditions of the Community Planning Act
that limit the development and use of the property to the specific development proposal that was
approved for the site in 1972. The conditions require the owner to seek approval from Common
Council for any proposed changes to the building or its use that are not consistent with the
original proposal.
The current application comes as a result of two proposed wall signs for the exterior of the
existing building in support of a new retail tenant being established in the space
formally occupied by the liquor store. The installation of the proposed wall signs requires an
amendment to the Section 39 conditions. Instead of pursuing an amendment to the conditions,
the applicant is seeking to delete the longstanding Section 39 conditions, which would allow the
Page 2 of 5
Chris Doucet 100-112 Prince Edward Street September 16, 2016
property to be governed by the standards of the existing Mixed Commercial (CM) zone, and not
require an application to Council when minimal changes are proposed for the site. This allows
for future development at the site to only require a building permit, as long as it is in
conformance with the Mixed Commercial (CM) zone standards.
Site and Neighbourhood
The subject property is located in the Waterloo Village neighbourhood of the Central Peninsula,
situated near the intersection of Union Street and Prince Edward Street (see attached location
map). This area of the City has a mixture of residential, commercial and community facility land
uses.
The subject property is a large lot that contains the Prince Edward Square Mall, which was
developed along with the adjacent Prince Edward Square Apartments in 1972. Similar to other
developments in the "ID" Integrated Development zone, all site improvements (including
signage) must be developed in accordance with the plan that was approved by Common
Council at the time of the original rezoning.
Municipal Plan and Section 39 Amendment
Mixed Use Centre land use
designation, which includes properties within Urban Neighbourhood Intensification Areas that
are deemed more appropriate for mixed commercial uses as well as higher density residential
land uses.
The existing Mixed Commercial (CM) zone identifies general retail businesses as permitted land
uses, subject to the development standards of the zone, which includes policies that regulate
signage for the site. Should Council approve the proposed amendment to the existing Section
39 conditions, the establishment of wall signage for any current or future businesses at the
subject site would be regulated by the standards of the Zoning By-law.
During the development of the new Zoning By-law, staff moved the subject site from the
Integrated Development (ID) zone to the Mixed Commercial (CM) zone. The Mixed Commercial
(CM) zone has appropriate standards to regulate smaller scale mixed-use developments, such
as Prince Edward Square
Section 39 conditions and allow the site to be governed by the standards of the zone and
facilitate a more streamlined approach to development on the site.
Conclusion
The subject site was rezoned in 1972 to Integrated Development (ID) permit the development of
Prince Edward Square as well as the adjacent residential complex. The Integrated Development
(ID) zone is regulated by Section 39 of the Community Planning Act, which ties the development
and use of the site to the proposal submitted to Council in support of the original rezoning
process in 1972. The property was later placed in the Mixed Commercial (CM) zone in 2014
when the new Zoning By-law was adopted by Council. However, the Section 39 conditions
Page 3 of 5
Chris Doucet 100-112 Prince Edward Street September 16, 2016
remained with the property. Staff support the proposal to delete the Section 39 conditions,
enabling a more streamlined approach to development on the site and allow the site to be
regulated by the standards of the current zone.
ALTERNATIVES AND OTHER CONSIDERATIONS
No alternative considerations are recommended for this application.
ENGAGEMENT
Public
In accordof Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject property on August 4, 2016. The public hearing for
the rezoning was advertised in the Telegraph-Journal on August 11, 2016.
SIGNATURES AND CONTACT
Prepared by: Reviewed By: Approved by:
Jody Kliffer, MCIP, RPP Mark Reade, P.Eng., Jacqueline Hamilton, MURP,
Planner MCIP, RPP MCIP, RPP
Senior Planner Commissioner
Contact: Jody Kliffer
Phone: 506.632.6846
E-mail: jody.kliffer@saintjohn.ca
Project: 16-167
Page 4 of 5
Chris Doucet 100-112 Prince Edward Street September 16, 2016
APPENDIX
Map 1: Site Location
Map 2: Municipal Plan
Map 3: Zoning
Map 4: Aerial Photography
Map 5: Site Photography
Submission 1: Site Plan
Submission 2: Rendering
Page 5 of 5
Received Date September 29, 2016
Meeting Date October 04, 2016
Open or Closed Open Session
His Worship Don Darling and
Members of Common Council
Your Worship and Councillors:
Subject: Letter of Thanks to Saint John Port Authority
Background:
I move that we request the Mayor to send a wonderful letter of thanks on behalf of all of us and our citizens
to the Board, Management Staff and Staff of the Saint John Port Authority for all their efforts in promoting
our city to so many Cruise Ship Companies and entice them to visit with us. They are all to be congratulated.
This past week our city has been truly alive with "cruise visitors". It is a very enjoyable sight to see these
large beautiful cruise ships in our harbour. Of course there are a few more to come this month.
Motion:
That Common Council request the Mayor to send a letter of thanks on behalf of all of us and our citizens to
the Board, Management Staff and Staff of the Saint John Port Authority for all their efforts in promoting our
City to so many Cruise Ship Companies and enticing them to visit with us.
Respectfully Submitted,
(Received via email)
Shirley McAlary
Deputy Mayor
City of Saint John
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M&C No. 2016-228
Report Date September 23, 2016
Meeting Date October 03, 2016
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Watershed Clean-up Day
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Kendall Mason J. Brent McGovern Jeff Trail
RECOMMENDATION
It is recommended that Common Council receive and file this report.
EXECUTIVE SUMMARY
Watersheds are the first and most fundamental step in the multi-barrier
approach to protecting drinking water. Healthy watersheds are naturally able to
filter contaminants and protect source water quality.
Year after year, Saint John Water crews clean up garbage and debris within the
watersheds - an ongoing effort to protect our lakes and the natural ecosystems
that we depend upon for our drinking water.
th
On Wednesday, October 5, 2016, from 9 a.m. until 1 p.m., Saint John Water
staff along with New Brunswick Community College (NBCC) students and
Instructors will work together to clean up select areas in the Loch Lomond
watershed. Members of Council and the public are also welcome to join in the
effort of cleaning up and protecting the watershed.
PREVIOUS RESOLUTION
N/A
- 2 -
STRATEGIC ALIGNMENT
Maintaining the quality of our watershed asset in an environmentally sustainable
way.
REPORT
LƓƷƩƚķǒĭƷźƚƓ
Communication is received throughout the year from concerned residents in the
Loch Lomond area regarding illegal dumping. The Watershed Clean-Up Day will
be an opportunity to focus attention on the watershed and bring the issue of
illegal dumping and the importance of protecting our watershed to the forefront.
On previous Watershed Clean-Up Days 23.5 metric tonnes (52,000 lbs) of
garbage and debris were removed from the Loch Lomond watershed.
th
On Wednesday, October 5, 2016, from 9 a.m. until 1 p.m., Saint John Water
Staff along with NBCC students/Instructors will work together to clean up select
areas in the Loch Lomond watershed. NBCC has two service days a year
providing community service efforts around the Province. Saint John Water is
very thankful NBCC Instructors and students would like to help the Utility protect
and clean up the Loch Lomond Watershed.
All volunteers are welcome to gather at the designated parking area on the
attached map which is located at
Church). This location will serve both as a home base for the event as well as the
location for the barbeque and refreshments that will be provided at midday,
compliments of Saint John Water.
Volunteers are asked to register by calling 658-4455.
Registration is necessary so that sufficient clean-up supplies, food and
refreshments are available for the volunteers. Members of Council and the
public are invited to support our efforts to protect our drinking water supply by
joining us for this event.
SERVICE AND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENT
Map
hW
o
e
L
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M&C No. M&C 2016-234
Report Date September 29, 2016
Meeting Date October 03, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Central Peninsula Neighbourhood Plan
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Authors Commissioner/Dept. Head City Manager
Growth Committee
RECOMMENDATION
BE IT RESOLVED ƷŷğƷ ƷŷĻ DƩƚǞƷŷ /ƚƒƒźƷƷĻĻ ƩĻĭƚƒƒĻƓķƭ Ʒƚ /ƚƒƒƚƓ /ƚǒƓĭźƌ
ƷŷğƷ źƷ ƭǒƦƦƚƩƷƭ ƷŷĻ /ĻƓƷƩğƌ tĻƓźƓƭǒƌğ ƓĻźŭŷĬƚƩŷƚƚķ ƦƌğƓ ğƓķ ƷŷĻ ğƦƦƌźĭğƷźƚƓ Ʒƚ
ƷŷĻ CĻķĻƩğƷźƚƓ ƚŅ /ğƓğķźğƓ aǒƓźĭźƦğƌźƷźĻƭ͵
EXECUTIVE SUMMARY
On September 20, 2016, the Growth Committee endorsed moving forward
with a funding application to the Federation of Canadian Municipalities Green
Municipal Fund to support the launch of a new neighbourhood planning program
as a tool to accelerate urban growth and advance
tƌğƓ{W.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
The preparation of neighbourhood plans upholds the principle of smart growth
- PlanSJ. Focusing strategic investments in
more compact, livable and fiscally sustainable communities.
- 2 -
REPORT
The Growth Committee has been active since its formation in August of 2016,
over the course of the next six months.
th
As part of its information gathering phase, on September 20 2016 the Growth
Committee received a presentation from staff on the pursuit of an opportunity
for external funding through the Federation of Canadian Municipalities (FCM) to
launch a new neighbourhood planning program. The application would enable
the City to pursue a phased approach to neighbourhood planning, strategically
focusing-in one area at a time to create positive momentum towards
core
neighbourhoods. Staff presented a recommended sequencing of
neighbourhood plans starting first with the Central Peninsula, which generates
neighbourhoods and is the economic and cultural hub for the region.
The Committee recognized the opportunity for this program to strategically
focus on the transformation of its urban core neighbourhooods and is
recommending that Common Council endorse moving forward with a funding
application to the Federation of Canadian Municipalities Green Fund to support
the launch of this program for the Central Peninsula in 2017.
Service implications related to economic, social or environmental impacts in the community.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
Report from the City Manager: Neighbourhood Planning
COUNCILREPORT
SUBJECT:Neighbourhood Planning
OPEN OR CLOSED SESSION
AUTHORIZATION
Jeffrey CyrPhil Ouellette, Jacqueline Jeff Trail
Hamilton
RECOMMENDATION
EXECUTIVE SUMMARY
- 2 -
PREVIOUS RESOLUTION
STRATEGIC ALIGNMENT
PlanSJ
REPORT
PlanSJ
PlanSJ
Neighbourhood Planning Overview
- 3 -
·
·
·
·
·
·
·
·
·
·
·
·
- 4 -
·
Sequencing of Neighbourhoods
Neighbourhood Planning
Boundary Map in Appendix A
·The Central Peninsula
·The North end
·The Lower West Side
Appendix B
Evaluative CriteriaIndicators
Growth Potential
The Need to Stem Decline
Strategically Impacts the
Whole City
Existing Community
Organizations & Capacity
- 5 -
The Central Peninsula
The North End
The Lower West Side
Central Peninsula Neighborhood Planning
PlanSJ
- 6 -
Project Schedule, Funding and Resourcing Considerations
Central Peninsula Neighbourhood Plan Timline
SERVICE AND FINANCIAL OUTCOMES
- 7 -
INPUT FROM OTHER SERVICE AREASAND STAKEHOLDERS
ATTACHMENTS
Appendix :
Neighbourhood Planning
Boundary Map
Central
Peninsula
y
e
l
l
a
V
t
/n
e
d
c
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s
Street West
E
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N
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l
Lower West / Main
O
Appendix :
Neighbourhood Sequencing
Scorecard
2
1.22.8
123
1.5
1.752.75
Average Rank
Average RankAverage Rank
252014
00
20
(M2)
$528$180$170
Events
Demolition Permits
Regional Festival and
Value of Developed Land
288168109
Unit)
2120
141
(M2)Arts)
137,493379,699164,133
Substandard Housing
(Assess Under $35,000 per
Restaurants, Retail &
Vacant Land Available
Leisure Businesses (Bars,
-
403336
Vacant
Buildings
3,068
20,087
1,357
2015)
678
11
$32,000,000$10,000,000
1,468
$115,000,000
9,901
854
2,2861,8
(2006)
Employment Range
Permit Values (2005
Population
Low Income
258185
1,911
Tax Base
Businesses
Low Income
$849,446,300$206,686,800$190,129,100
South End: 37.5%
Old North End: 46.8%
Crescent Valley: 61.6%
Waterloo Village: 56.1%
Lower West Side: 31.5%
Neighbourhoods (2006)
column in the tables below is used to summarize the rankings of the three neighbourhoods for each indicator, with a ranking of 1 being the highest outcome
table is the consolidation of the three neighbourhoods average rank for each of the four criteria.
West Side
average rank
Strategically Impacts the Whole City
Total Score
The and 3 being the lowest outcome. It is determined by the overall ranking for each indicator, for example, under Growth Potential, the Central Peninsula scores the top ranking for
tax base, permit values and value of developed land and the number three ranking for Vacant Land Available, resulting in an average rank of 1.5 (1+1+1+3/4=1.5). The final 1. Growth
Potential Central PeninsulaNorth EndLower West Side 2. The Need to Stem Decline Central PeninsulaNorth EndLower West Side 3. Central PeninsulaNorth EndLower
1.21.92.9
Total Score
123
Rank
123
Community Capacity
Nick Nicole
Teen Resource
-
-
123
Social Enterprise Hub
Impacts the Whole City
-
PULSE
-
Crescent Valley Tenants Association
-
2
Community Centre
1.22.8
Community Organizations
Carleton Community Centre
Waterloo Village Neighbourhood Association
-
Need to Stem Decline
Enterprise Saint John
-
Centre
Housing Alternatives
-
1.5
1.752.75
Growth Potential
ONE Change
Uptown Saint John
4. Existing Community Organizations and Capacity Central PeninsulaNorth EndLower West SideTotal Score (By Average Rank) Central PeninsulaNorth EndLower West Side
3
3
2.8
2.9
2.75
2
2
2
1.9
1.75
Rank)
1
1
1.2
1.2
1.5
Average
(by
City
Decline
Whole
Capacity
Scorecard
Score
the
Stem
Potential
to
The
ImpactsCommunityAverage
Growth
Need
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M&C No. 2016-236
Report Date September 30, 2016
Meeting Date October 03, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed Public Hearing Date 15 Fulton Lane
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Mark Reade Jacqueline Hamilton Jeff Trail
RECOMMENDATION
That Common Council schedule the public hearing for the Section 39
amendment application of KQR Holdings Ltd. (15 Fulton Lane) for Monday,
October 31, 2016 at 6:30 p.m. in the Council Chamber, and refer the applications
to the Planning Advisory Committee for a report and recommendation.
EXECUTIVE SUMMARY
The purpose of this report is to advise Common Council of the rezoning and
Section 39 amendment applications received and to recommend an appropriate
public hearing date. The next available public hearing date is Monday, October
31, 2016.
PREVIOUS RESOLUTION
At its meeting of August 3, 2004, Common Council resolved that:
1. the Commissioner of Planning and Development receive all applications
for amendments to the Zoning By-law and Section 39 resolutions/
agreements and proceed to prepare the required advertisements; and
2. when applications are received a report will be prepared recommending
the appropriate resolution setting the time and place for public hearings
and be referred to the Planning Advisory Committee as required by the
Community Planning Act.
- 2 -
STRATEGIC ALIGNMENT
facilitate investment and development in Saint John while maintaining City
standards that align with Plan
rezoning and Section 39 amendments is a requirement of the Community
Planning Act.
REPORT
indicates the rezoning and Section 39 amendment applications received and
recommends an appropriate public hearing date. Details of the applications are
s office and will form part of the documentation
at the public hearings.
The following applications have been received:
Name of Location Existing Proposed Reason
Applicant Zone Zone
KQR Holdings 15 Fulton Lane Commercial Section 39 To rescind the
Ltd. Corridor (CC)Amendment existing Section 39
conditions relating
to the use of the
property
SERVICE AND FINANCIAL OUTCOMES
The scheduling of the public hearing and referral to the Planning Advisory
Committee satisfies the legislative and service requirements as mandated by the
Community Planning Service.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not applicable.
ATTACHMENTS
None.
Meeting Date October 03, 2016
Deputy Mayor McAlary and Councillors,
Subject: Employment Contract Strategic Advisor
The Committee of the Whole recommends that Common Council adopt the following resolution:
RESOLVED that as recommended by the Committee of the Whole, having met on October 3, 2016, that the
Mayor and Common Clerk be authorized to execute a contract of employment with Ms. Jacqueline Isada, the
rd
text of which contract was presented to Committee of the Whole at its meeting of October 3, 2016.
Sincerely,
Don Darling
Mayor
Meeting Date October 03, 2016
Deputy Mayor McAlary and Councillors,
Subject: Discover Saint John Funding Agreement
The Committee of the Whole recommends that Common Council adopt the following resolution:
RESOLVED that as recommended by the Committee of the Whole, having met on October 3, 2016, that staff
be directed through the City Manager to allocate funding to Saint John Destination Marketing Inc., aka
Discover Saint John (DSJ), as per the terms of a contract executed May 27, 2015.
Sincerely,
Don Darling
Mayor
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M&C No. M & C #2016-235
Report Date September 30, 2016
Meeting Date October 03, 2016
Service Area Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Easement Grant for Saint John Airport Storm Water Drainage -
Portion of Pid # 00354696
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner City Manager
Curtis Langille Kevin Fudge Jeff Trail
RECOMMENDATION
1. That the City of Saint John grant to Her Majesty The Queen (Canada)
Minister of Transport, an easement for stormwater drainage as attached
to M & C #2016-235;
2. That the City of Saint John enter into an agreement with Saint John
Airport Inc. as attached to M & C #2016-235; and
3. That the Mayor and Common Clerk be authorized to execute all required
documentation.
EXECUTIVE SUMMARY
Saint John Airport Inc. (Airport) is undertaking a sewer separation project at the
airport. They have asked the City to allow the stormwater to flow into a wetland
located on City land. The outfall will
& water intakes at Robertson Lake. The work wil be done to Provincial
Reguleasement will be
granted to Her Majesty The Queen Canada (Minister of Transport), as they are
the fee simple owners of the airport lands, the Airport being the tenant of
Transport Canada will carry out the work of constructing the drainage system.
PREVIOUS RESOLUTION
N/A
- 2 -
STRATEGIC ALIGNMENT
This proposed transaction aligns with the following Council priorities:
Sustainable Infrastructure and Community of Choice
REPORT
The Cityproperty abuts the airport lands. The Airport
is planning a drainage upgrade on their property in order to improve surface
water collection. They will make application for the necessary wetland alteration
permit through NB Department of Environment and Local Government. As
proposed, the new drainage pipe crosses the airport property line and
terminates within City owned lands.
The appropriate instruments in this instance are a grant of easement by the City
to Her Majesty The Queen and an agreement with the Saint John Airport
articulating the work to be carried out by them.
SERVICE AND FINANCIAL OUTCOMES
1) Onus of construction, ownership, maintenance and future
replacement(s), including costs of same will reside with Her Majesty The
Queen (Minister of Transport) and The Saint John Airport.
2) Transaction costs (survey, registration & filing fees) will reside with the
proponents.
3) Financial benefits to the City are not large ($1,500.00 + HST if applicable),
however, other than Staff time there is insignificant risk or cost to the
City in the implementation of this request from the Airport
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Office, Saint John Water, Growth and Community Services, and Finance and
Administrative Services.
ATTACHMENTS
Form 14 Easement
Agreement and plans