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2016-09-15 Finance Committee Open Session AgendaCity of Saint John Finance Committee Meeting - Open Session AGENDA Thursday, September 15, 2016 5:15 pm 11th Floor Boardroom, City Hall 1. Call to Order Pages 1.1 Approval of Minutes - August 16, 2016 1 - 5 1.2 Continuous Improvement (CI) - Program Overview and Project Results 6-23 1.3 2017 Draft General Operating Budget 24-53 1.4 2017 Draft General Capital Budget 54-84 1.5 2017 Draft Water and Sewerage Capital and Operating Budgets 85-106 1 Poeta Sy:1 rIN. m MINUTES - OPEN SESSION FINANCE COMMITTEE MEETING AUGUST 16, 2016 AT 5:15 PM 11th FLOOR BOARDROOM, CITY HALL Present: Mayor D. Darling Councillor D. Merrithew Councillor D. Reardon Councillor S. Casey Councillor G. Norton Regrets: Councillor G. Sullivan Also Present: City Manager Jeff Trail Commissioner of Finance and Treasurer K. Fudge Commissioner Saint John Water B. McGovern Comptroller C. Graham Senior Manager, Financial Planning H. Nguyen Commissioner of Transportation & Environment Services M. Hugenholtz Commissioner of Growth & Development Services J. Hamilton City Solicitor J. Nugent Fire Chief K. Clifford Common Clerk J. Taylor Deloitte Auditor J. Cochrane Deloitte Auditor J. Malais Administrative Assistant K. Tibbits 1. Meeting Called To Order Mayor Darling called the Finance Committee open session meeting to order. 1.1 Appointment of Chair and Vice -Chair Moved by Mayor Darling, seconded by Councillor Reardon: RESOLVED that Councillor Merrithew be appointed Chair of the Finance Committee. MOTION CARRIED. Moved by Mayor Darling, seconded by Councillor Merrithew: RESOLVED that Councilor Norton be appointed Vice -Chair of the Finance Committee. MOTION CARRIED. RESOLVED that the agenda of August 16, 2016, be approved. MOTION CARRIED. 1.3 ADDroval of Minutes— March 15. 2016 Moved by Councillor Norton, seconded by Councillor Reardon: RESOLVED that the minutes of the Finance Committee meeting of March 15, 2016, be approved. MOTION CARRIED. 1.4 Review and Approval of Terms of Reference for the Finance Committee The committee discussed the proposed Terms of Reference for the Finance Committee. Mayor Darling expressed concern with not having a vote within the committee structure, acknowledging the concern on the matter of dealing with tie votes. Mr. Trail commented that it is up to the committee to make a recommendation to Common Council on the terms of reference. A mature committee structure will have up to five or six committees. The design was to allow members of Council to participate as Chair and Vice Chair and have the Mayor participate in the discussion in a non-voting capacity. Mr. Trail suggested that if the terms of reference are modified for the Finance Committee, then a similar change be made to other committee's terms of reference. It is intended that the terms of reference for both committees will be brought to Common Council together for adoption. Moved by Councillor Reardon, seconded by Councillor Casey: RESOLVED that the Mayor have voting capacity on the Finance Committee. MOTION CARRIED. Moved by Councillor Reardon, seconded by Councillor Casey: RESOLVED that the Finance Committee recommends to Common Council approval of the Terms of Reference as submitted, subject to the Mayor sitting as an ex -officio member and being permitted to vote on the Finance Committee. LTA [0000114L1:k]k]11191 1.5 2016 Year End Forecast Reports for General and Utility Operating Budgets Mr. Fudge stated that based on the results at June 30, 2016, both funds are in a surplus position. The surpluses for both funds are under 1% of the overall budget. Ms. Nguyen commented on the 2016 year end projections of the general fund, highlighting positive changes, including a series of mitigation measures put in place to offset the pending deficit in 2015. The budget is being monitored by departments on a monthly basis in order to identify possible risks to the budget and put mitigation measures in place if necessary. As of today, there is a $1,400,000 surplus. Ms. Nguyen cautioned that there are risks to consider, such as exposure to severe weather events and possible year end accounting adjustments. Even a small change in the discount rate can have a large impact on the final numbers, which the City has no control over. The City has been hit with additional cost over the past several years due to the discount rate. requests by some building owners to have their water shut off (after 6 months the City stops charging); a number of conversions to in -family adjustments; accounts that have been shut off for lack of payment; and conversion of some flat rate customers to meter accounts, all of which contribute to the overall decrease in the number of billings and the reason revenues are down. Moved by Councillor Reardon, seconded by Mayor Darling: RESOLVED that item 1.5 2016 Year End Projections with respect to the General and Water & Sewerage Utility Operating Funds, be received for information. 1.6 Deloitte Presentation of Year End Consolidated Audit Results Mr. Cochrane, Deloitte, presented the audit report on the 2015 consolidated financial statements and the audit report on the 2015 Trust Fund financial statements. Deloitte is prepared to render a clean audit opinion. There has been a change in this year's statements to reflect changes in accounting procedures for the shared risk pension plan. Statements for 2013 and 2014 were qualified due to the accounting policy that the City had followed with respect to the pension plan. The accounting policy was reviewed and changed. (Chief Clifford entered the meeting) Mr. Cochrane highlighted the report and responded to questions. No restrictions were placed on the auditors to give a clean audit opinion. The team is following all policies and processes. (Mr. Trail, Mr. Fudge, Ms. Graham, Ms. Nguyen, Mr. McGovern, Mr. Hugenholtz, Mr. Nugent, Ms. Hamilton, and Chief Clifford withdrew from the meeting) Discussion ensued in a closed session meeting to allow members to address the auditors. (Mr. Trail, Mr. Fudge, Ms. Graham, Ms. Nguyen, Mr. McGovern, Mr. Hugenholtz, Mr. Nugent, Ms. Hamilton, and Chief Clifford re-entered the meeting) The open session meeting resumed. Moved by Councillor Reardon, seconded by Councillor Casey: RESOLVED that item 1.6 Deloitte Report to the Finance Committee regarding the audited 2015 consolidated and trust funds financial statements, be received for information. 1.7 Approval of the 2015 Consolidated Audited Financial Statements Moved by Councillor Reardon, seconded by Councillor Norton: RESOLVED that the Finance Committee approve the submitted report and that the Chair of the Finance Committee submit a report to Common Council recommending approval of the 2015 Consolidated Financial Statements and the 2015 Trust Fund Statements. MOTION CARRIED. Mr. Fudge provided highlights of the submitted report. The City received a clean audit report this year which is the first clean opinion the City has received since December 31, 2011. A clean audit opinion essentially means that the auditors expressed no reservations or concerns and plan. Moved by Councillor Reardon, seconded by Mayor Darling: RESOLVED that the submitted report and the 2015 Consolidated Financial Statements and the 2015 Trust Fund Statements, be received for information. MOTION CARRIED. 1.8 Review and Approval of the July Accounts Receivables Referring to the submitted report, Ms. Graham commented on the overall receivables for the Water and Sewerage accounts as of July 2016. Water and sewerage collection efforts are on- going and the City continues to work with customers by establishing payment plans and pre - authorized payments. Referring to the overall amount in receivables, approximately $1,200,000 is considered difficult to retrieve debt, while the remainder is expected in a timely fashion. Moved by Councillor Reardon, seconded by Councillor Casey: RESOLVED that item 1.8 Water and Sewerage Accounts Receivable —July 2016, be received for information. LTA [0000114YA001if91 1.9 Communitv Grants Evaluation Committee Moved by Mayor Darling, seconded by Councillor Reardon: RESOLVED that the letter from the Nominating Committee regarding the Community Grants Evaluation Committee be added to the agenda. MOTION CARRIED. Mayor Darling explained that the Nominating Committee did not reappoint anyone to the Community Grants Evaluation committee and recommended that it be referred to the Finance Committee for feedback. There are some requests that need to be dealt with. Mr. Trail noted that a small amount of money remains that can be disbursed. The Community Grants Evaluation committee was designed to deal with small requests and a small amount of money was set aside for this purpose. The process allows for stakeholders to have input and make recommendations on behalf of Council. There is a decision to be made as to the future of the Community Grants Evaluation committee and the size of the envelope that might be available in the next budget. Moved by Councillor Reardon, seconded by Councillor Norton: RESOLVED that the Finance Committee recommends that the letter regarding the Community Grants Evaluation Committee be referred to Committee of the Whole for discussion with all members of Common Council. MOTION CARRIED. Adjournment Moved by Councillor Reardon, seconded by Councillor Casey: RESOLVED that the Finance Committee open session meeting held on Wednesday, August 16, 2016 be adjourned. 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LA U _ _ OCLO O O O O O O O O O ' O O O O O O O O O O O O O O O O O O O O O O O O O O co O O O O O O O O O 00 l0 � N O 00 l0 � N ZZ ca 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (3) 00 r- W Ln :T m r14 r -I r -I (1) 4-J (3) UO -0 u > > . 4 4-J .Vl C- E _0 < co V) 1 0 n C- 0 u " 0 4- 4- C- n 0 E 0 (N 0 4- -0 (3) V) (10 (3j U 4-j (1) V) 4= 0 0 4-J 4-J -I u (10 V) (1) U 5 " (3) Un co W u C- V) -0 4- 0 E 0 �o'R 0 u 0 (D o r -i u 4-J c Ln E w Ln r -i Ln vi- cu Ln 0 fu aj aj > ai " p M aj 0 u c - — 4-j C aj +j -0 zz-, 'E -a ai 4-J co E M w 4., W > W o -0 'r -JN E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (3) 00 r- W Ln :T m r14 r -I r -I 4-J (3) UO -0 u > > . 4 4-J .Vl C- E _0 < co V) 1 0 n C- 0 u " 0 4- 4- C- n 0 E 0 (N 0 4- -0 (3) V) (10 (3j U 4-j (1) V) 4= 0 0 4-J 4-J -I u (10 V) (1) U 5 " (3) Un co U > (3j V) 4-J 4-J V) .- C- .— E -o < o6 (1) u C- M C: LL a) C - 4-J u C- V) -0 4- 0 E 0 �o'R 0 u 0 (D o r -i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (3) 00 r- W Ln :T m r14 r -I r -I c L 0 O O O O O O O O O O O O O O O O O O O O O O O O O Lr O Lr O Lr O M �T m m N N c -I c -I El Ri u CU =3 ces 0CL0 L- 0 0fu 0bDou Ln c L 0 O O O O O O O O O O O O O O O O O O O O O O O O O Lr O Lr O Lr O M �T m m N N c -I c -I El Ri u 0 0 0 0 E E O U N c -I 0 N O O O O O O O O O O O O O O O O Or14 0 co w O O O O O O O O O R A u The City of Saint John 2017 GENERAL OPERATING BUDGET City of Saint John 2017 Budget 2016 2017 2017 Approved Draft 2017 Proposed Budget Budget Adjustments Budget REVENUES Property taxes 120,141,178 120,141,178 - 120,141,178 Federal Payment in Lieu of Taxes (PILT) 41,244 - - - Equalization & Unconditional Grant 19,923,206 19,923,206 - 19,923,206 Surplus 2nd previous year - 416,472 - 416,472 Growth & Community Development Services 2,056,300 2,815,150 - 2,815,150 Public Safety Services 2,231,368 2,013,605 - 2,013,605 Transportation & Environment Services 2,894,027 3,155,306 700,000 3,855,306 Finance & Administrative Services 4,164,861 3,776,516 - 3,776,516 Corporate Services 90,000 30,000 - 30,000 TOTAL REVENUES 151,542,184 152,271,433 700,000 152,971,433 EXPENDITURES Growth & Community Development Services Growth & Community Planning Services Growth & Community Planning Services 1,535,850 1,777,370 - 1,777,370 One Stop Development Shop Services Heritage Conservation 231,905 200,289 - 200,289 Permitting & Inpection Service & By -Law Compliance 1,948,602 2,083,117 - 2,083,117 Infrastructure Development 524,659 530,240 - 530,240 524,659 530,240 - 530,240 Economic Development Service Economic development agencies Economic Development Agencies - 1,980,600 - 1,980,600 Regional Economic Development (Enterprise) 475,000 - - - Saint John Development Corporation 270,000 - - - Saint John Industrial Parks 270,000 - - - Destination Marketing Organization 965,600 - - - 1,980,600 1,980,600 - 1,980,600 Saint John Trade and Convention Centre 619,314 616,635 - 616,635 Harbour Station 473,782 485,880 - 485,880 3,073,696 3,083,115 - 3,083,115 Urban Development Service Market Square - Common Area 2,333,116 2,333,116 - 2,333,116 Total Growth & Community Development Services 9,647,828 10,007,247 - 10,007,247 1 !E:3 The City of Saint John 2017 GENERAL OPERATING BUDGET City of Saint John 2017 Budget 2016 2017 2017 Approved Draft 2017 Proposed Budget Budget Adjustments Budget Public Safety Services 53,315,371 53,221,790 1,100,000 54,321,790 Fire Rescue and Suppression Service 22,961,673 22,962,080 650,000 23,612,080 Water Supply and Hydrants 2,400,000 2,300,000 - 2,300,000 Emergency Management Service 316,239 322,251 - 322,251 Police Services 24,219,759 24,219,759 550,000 24,769,759 Public Safety Communications 2,480,400 2,480,400 (100,000) 2,380,400 Street Lighting 937,300 937,300 - 937,300 Total Public Safety Service 53,315,371 53,221,790 1,100,000 54,321,790 Transportation & Environment Service 2,090,525 2,248,312 200,000 2,448,312 Roadway Maintenance Service 3,760,440 3,469,155 - 3,469,155 Snow Control Streets 6,004,989 5,743,331 - 5,743,331 Street Cleaning 1,616,628 1,316,119 - 1,316,119 Utility Cuts - - 550,000 550,000 Street Services - Surface Maintenance 4,375,848 4,905,411 - 4,905,411 Lifeguards 11,997,465 11,964,861 550,000 12,514,861 Sidewalk Maintenance Service 286,965 296,392 - 296,392 Snow Control Sidewalk 1,061,823 1,049,661 - 1,049,661 Sidewalk Maintenance 724,411 781,596 - 781,596 1,786,234 1,831,257 - 1,831,257 Pedestrian & Traffic Management Service 2,090,525 2,248,312 200,000 2,448,312 Stormwater Management 3,760,440 3,469,155 - 3,469,155 Solid Waste Management 3,629,410 3,747,324 - 3,747,324 Engineering 501,353 542,741 - 542,741 Parks & City Landscape 173,000 173,000 - 173,000 Parks Maintenance 2,639,425 2,666,162 30,000 2,696,162 Lifeguards 158,245 164,000 - 164,000 Urban Forestry 286,965 296,392 - 296,392 Mispec 5,000 5,000 - 5,000 Saint John Horticultural Association 40,000 40,000 - 40,000 3,129,635 3,171,554 30,000 3,201,554 Sports & Recreation Facilities Service Arena Operation and Maintenance 1,472,298 1,417,269 - 1,417,269 Sportsfield Operation and Maintenance 1,239,657 1,186,082 - 1,186,082 Other Facility Operation and Maintenance 403,375 400,554 - 400,554 Minor Hockey Subsidy 173,000 173,000 - 173,000 Aquatic Clubs 15,822 15,822 - 15,822 2 The City of Saint John 2017 GENERAL OPERATING BUDGET City of Saint John 2017 Budget 2016 2017 2017 Approved Draft 2017 Proposed Budget Budget Adjustments Budget Lord Beaverbrook Rink 158,102 159,100 - 159,100 Aquatic Centre 636,494 505,431 - 505,431 4,098,748 3,857,258 - 3,857,258 Neighbourhood Improvement 1,354,843 Community Grant Program - 179,721 - 179,721 Community Development 326,824 317,953 - 317,953 Neighbourhood Development 152,000 152,000 - 152,000 Loch Lomond Community Centre 45,000 45,000 - 45,000 PRO Kids 100,489 128,466 - 128,466 Carleton Community Centre - 10,000 - 10,000 624,313 653,419 - 653,419 Community Development Service Grants 1,354,843 Community Grant Program - 179,721 - 179,721 Cherry Brook Zoo 50,000 - - - PRUDE Rent 20,000 - - - Human Development Council - Grant & Rent 50,000 - - - Unspecified Grants 59,721 - - - Contracted Service - YMCA-FGCC/MCC 159,085 159,085 - 179,721 179,721 - 179,721 Library 478,579 478,579 - 478,579 658,300 658,300 - 658,300 Recreation, Parks and Cultural Programming 1,354,843 1,326,917 - 1,326,917 Recreation Programming 906,052 878,126 - 878,126 Contracted Service - Boys and Girls Club 129,911 129,911 - 129,911 Contracted Service - YMCA-FGCC/MCC 159,085 159,085 - 159,085 Contracted Service - North End Community Centre 144,795 144,795 - 144,795 PlaySJ Recreation Programming Grant 15,000 15,000 - 15,000 3 61191 1,354,843 1,326,917 - 1,326,917 Parking Service (Administration Support) 602,655 602,655 - 602,655 Parking Commission Grant - Property Tax 88,000 89,525 - 89,525 Transit Service 7,212,717 7,276,538 111,268 7,387,806 Total Transportation & Environment Service 41,534,638 41,439,816 891,268 42,331,084 Finance and Administrative Services Financial Management Service Finance 1,695,452 1,695,483 - 1,695,483 Assessment 1,305,736 1,305,736 - 1,305,736 3 61191 The City of Saint John 2017 GENERAL OPERATING BUDGET City of Saint John 2017 Budget 2016 2017 2017 Approved Draft 2017 Proposed Budget Budget Adjustments Budget 3,001,188 3,001,219 - 3,001,219 Information Technology Systems Information Technology 2,201,626 2,207,391 - 2,207,391 Geographic Information Systems 364,834 348,680 - 348,680 2,566,460 2,556,071 - 2,556,071 Asset Management 569,637 1,517,345 1,517,345 Purchasing & Materials Management 1,048,413 1,096,765 - 1,096,765 Insurance Service 269,215 269,477 - 269,477 Liability Insurance 295,000 304,000 - 304,000 Fleet 1,583,263 1,423,000 - 1,423,000 Facilities Management 1,136,755 1,171,193 18,000 1,189,193 City Market 1,034,283 1,033,746 - 1,033,746 Carpenter Shop 389,014 333,696 - 333,696 City Hall Building 1,878,337 1,898,594 240,667 2,139,261 Real Estate 319,604 339,617 - 339,617 ECMA 50,000 75,000 - 75,000 3.884 7.870.088 258.667 8.128.755 Total Finance and Administrative Services 1`3,521,532 13,427,378 258,667 13,686,045 Corporate Services 569,637 1,517,345 1,517,345 City Manager 665,994 665,994 - 665,994 Legal Department 739,942 739,942 - 739,942 Common Clerk 642,938 642,938 - 642,938 Cultural Affairs 119,688 119,688 - 119,688 Arts & Culture Grants and Other Funding Imperial Theatre 347,920 348,401 - 348,401 Saint John Arts Centre 84,119 84,236 - 84,236 Arts & Culture Board 35,000 35,000 - 35,000 Public Art - Maintenance and Repair 10,000 10,000 - 10,000 ECMA 50,000 75,000 - 75,000 Remembrance Day Ceremonies 2,000 2,000 - 2,000 New Year/Canada Day Celebrations 15,000 15,000 - 15,000 Human Resources Corporate Planning Corporate Communications Regional Services Commission 51 544,039 569,637 1,517,345 1,517,345 368,849 368,849 456,889 456,889 28,381 28,381 - 569,637 - 1,517,345 - 368,849 - 456,889 - 28,381 4 The City of Saint John 2017 GENERAL OPERATING BUDGET City of Saint John 2016 2017 2017 Fiscal Charges Approved Draft 2017 Proposed 2017 Budget Budget Budget Adjustments Budget Mayor & Council 799,546 - - - Mayor's Office 167,583 167,583 - 167,583 Council 382,350 382,350 - 382,350 549,933 549,933 - 549,933 Total Corporate Services 5,633,998 5,659,596 - 5,659,596 Other Charges Fiscal Charges 16,031,173 16,560,407 - 16,560,407 Long Term Disability 1,098,605 993,000 - 993,000 Deficit 2nd previous year 799,546 - - - Pension 9,356,810 9,124,000 - 9,124,000 Others 602,683 200,022 88,242 288,264 Total Other Charges 27,888,817 26,877,429 88,242 26,965,671 TOTAL EXPENDITURES 151,542,184 150,633,256 2,338,177 152,971,433 General Fund Surplus (Deficit) - 1,638,177 (1,638,177) - 5 61 The City of Saint John 2017 General Operating Budget City of Saint John 2017 Budget 2016 Approved Budget 2017 Draft Budget 2017 2017 Proposed Adjustments Budget REVENUES Property taxes 120,141,178 120,141,178 - 120,141,178 Federal Payment in Lieu of Taxes (PILT) 41,244 - - - Equalization & Unconditional Grant 19,923,206 19,923,206 - 19,923,206 Surplus 2nd previous year - 416,472 - 416,472 Permits & Licences 844,400 1,486,150 - 1,486,150 Rentals & Fees 1,998,388 1,794,772 - 1,794,772 Inter -Fund Charges 1,885,000 1,885,000 - 1,885,000 Market Square Parking 1,038,900 1,040,000 - 1,040,000 Meter Violations & Summonses 340,000 391,000 - 391,000 Parking Meters 900,000 1,035,000 - 1,035,000 Traffic By -Law 410,000 471,500 - 471,500 Fines 20,000 23,000 - 23,000 Secondments 410,000 360,000 - 360,000 Extra Duties 50,000 50,000 - 50,000 Training 220,000 220,000 - 220,000 Contribution from Others 413,000 413,000 - 413,000 Partnership 171,200 176,200 - 176,200 Emergency Dispatch 961,168 953,405 - 953,405 Utility Cuts - - 700,000 700,000 Interest Income 450,000 300,000 - 300,000 Internal Services 519,300 445,000 - 445,000 Other Miscellaneous Revenues 805,200 746,550 - 746,550 TOTAL REVENUES 151,542,184 152,271,433 700,000 152,971,433 EXPENDITURES Salaries and Benefits 75,962,739 77,349,274 1,127,950 78,477,224 Goods and Services 35,361,760 33,374,727 1,010,717 34,385,444 Grants 823,543 1,178, 543 - 1,178, 543 Agencies, Boards & Commissions 12,108,008 12,053,306 111,268 12,164,574 Fiscal Charges 16,031,173 16,560,407 - 16,560,407 Previous Year's Deficit 799,546 - - - -Other Charges 10,455,415 10,117,000 88,241 10,205,241 TOTAL EXPENDITURES 151,542,184 150,633,257 2,338,176 152,971,433 General Fund Surplus (Deficit) - 1,638,176 (1,638,176) - 1 6V • z L to z v v F- r14 Ln v CL V LLv u iz 0 UO • 0 0 0 0 0 0 0 0 0 O O O O O O O O O l0 N O 00 l0 4 N 6 c -I O N Ln rl O N O N z. c O 4mJ U O - 0 L- v 4mJ u .� v Q (/')n LL GC O O I O 00 O 0 0 0 0 0 0 0 0 0 O O O O O O O O O l0 N O 00 l0 4 N 6 c -I O N Ln rl O N O N z. 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W � a � W = � N p OC W CO = H O 4l 4l C: O O u Z k%jH L t O cn L Q D OC 0 a cB U L E Z V LU O L N U CL CL oC cB � 4l O a-0 O H Z ui o o OC U U U 4� O O O O Q aw NJ p Q � > H 0 > M w H co u++ O W 0 WE Li- _O O C: H L H L C:O v O O Ln R 19 :: tko v v CL v v V co tjo v c iz UO DL to co co :: Z5 Q) Q I � Q) Q) Q) ca Q) ca O N m U L 4-j r C6 ol CIER Ln 00CLO L O • - a--+ 4-j -a DU c� ® c/1 4-jU � ca N Qj - O • �-o +-A +-+ ca Qj 4-j LL ca O ca O N °° 0 QJ 00 O 4A Qj a--+0 Ln R E r—I Q O Qj 4-j O -I-' OLf tn-j O w m Qj N >, : Q Qj 4..JO O .- cv n z rq m co W RM 4-J a) W m 71-87, IM L DL O ow (n 4-J a) W m 71-87, IM L DL O (n E -1 O r -I 00 O M rq 40. u d r r Ol " N Lu O N 00 Lu O N r -I O N lD r -I O N r -I O N Rt r -I N O rn N M r -I O N N r -I O N r -I r -I O N O r -I O N Ol O O N 00 O O O O Ln N Ln i ci) N O ate-+ a -J 'N N t1A U \ N }, N U i `n f) 4--+ (A c L ti�i0 L- ca .� a) � N N N U LL oC Il�lll�lll�llf ■ IIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII i ►;z EE J > a O O J O L cn J N N U U j N L ►;z m 4--) .0 m U Q) CSA ca Q) Q) cn ca Q) ca O N ■■ O O Ln 'A7 N O N Rt N O N M N O N N N O N r -I N O N O N O N Ol r -I O N 00 r -I O N r -I O N lD r -I O N r -I O N z. i O O O O O O O O O O O O O O O O O O O O O O O O ON O O 00 � Rt N r -I r -I 'A7 N O N Rt N O N M N O N N N O N r -I N O N O N O N Ol r -I O N 00 r -I O N r -I O N lD r -I O N r -I O N z. i Q) Q) Q) O N N, SAINT JOHN DRAFT WATER SERVICE BASED BUDGET 2017-2019 2016 Approved 2017 2018 2019 Budget Budget Forecast Forecast Operating Expenditures Drinking Water Watershed Management 262,000 Water Treatment 2,382,000 Water Pumping & Storage 1,158,000 Transportation & Distribution 5,172,000 Customer Metering 716,000 Industrial Water Watershed Management 487,000 Water Pumping & Transport 1,000,000 Customer Metering 147,000 Wastewater Wastewater Pumping Wastewater Collection Wastewater Treatment Infrastructure Management Municipal Engineering Other Internal Charges Additional Post -Employment Benefits Fiscal Charges Debt servicing Capital from Operating Total Fiscal Charges Total Expenditures 2,821,000 2,906,000 4,405,000 1,278,000 229,000 235,000 241,000 2,455,000 3,742,000 10,173,000 1,086,000 1,113,000 1,141,000 4,992,000 5,117,000 5,245,000 750,000 769,000 788,000 467,000 479,000 491,000 942,000 966,000 990,000 110,000 113,000 116,000 3,005,000 3,080,000 3,157,000 3,192,000 3,272,000 3,354,000 4,367,000 4,476,000 4,588,000 1,330,000 1,363,000 1,397,000 650,000 750,000 770,000 780,000 1,410,000 1,392,000 1,422,000 1,434,000 24,794,000 25,067,000 26,917,000 33,895,000 7,874,000 7,458,000 8,572,000 10,155,000 11,279,000 12,725,000 12,055,000 5,000,000 19,153,000 20,183,000 20,627,000 15,155,000 43,947,000 45,250,000 47,544,000 49,050,000 06%] SAINT JOHN WATER DRAFT SERVICE BASED BUDGET 2017-2019 2016 Approved 2017 2018 2019 Budget Budget Forecast Forecast Revenues Flat rate Accounts 19,759,000 20,687,000 21,946,000 23,106,000 Metered Accounts 19,213,000 19,463,000 20,420,000 21,028,000 Fire Protection Levy 2,400,000 2,300,000 2,500,000 2,500,000 Storm Sewer Levy 995,000 965,000 955,000 945,000 Other revenues 566,000 671,000 685,000 802,000 Previous Year's Surplus 1,014,000 1,164,000 1,038,000 669,000 Total Revenues 43,947,000 45,250,000 47,544,000 49,050,000 KeyMetrics: Flat Rate - Water & Sewerage 1,224 1,296 1,368 1,440 6.30% 5.85% 5.55% 5.25% Meter Rates: Block 1 1.3824 1.4633 1.5445 1.6256 Block 2 0.8803 0.9318 0.9835 1.0351 Block 3 0.3106 0.3288 0.3471 0.3653 Debt Service Ratio 17.92% 16.48% 18.03% 20.70% Beginning Long Term Debt 67,987,000 67,319,000 62,451,000 105,583,000 Principal Payments -4,668,000 -4,868,000 -4,868,000 -6,468,000 New Debt Issued 4,000,000 48,000,000 - Ending Long Term Debt 67,319,000 62,451,000 105,583,000 99,115,000 `[9I97 Prc� �s� rc�r Sal Iry Fc�r ®017 Category No. of Other Utility Total Projects Share Share Infrastructure Renewal - Sanitary 15 $2,835,000 $2,855,000 $5,690,000 Infrastructure Renewal - Water 11 $1,756,250 $3,753,750 $5,510,000 Safe, Clean Drinking Water 1 $27,190,875 $0 $27,190,875 TOTALS: 27 $31,782,125 $6,608,750 $38,390,875 Infrastructure Renewal - Wate r 56.8% Safe, Clean Drinking Wate r 0.0% Infrastructure Renewal - Sanitary 43.2% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Utility Share 250,000 160,000 30,000 90,000 Autumn Street Wright Street to Glenburn Court Design services to renew approx. 120m of 0 40,000 (including Glenburn Court to existing 200mm, 300mm, and 375mm T.C. dead end) with new 200mm, and to extend services approx. 50m with new 200mm sanitary sewer. Visart Street Infrastructure Renewal - SanitAl_y Design services to renew approx. 110m of 225 Project Location Description Other mm T.C. (1925) with new 200 mm sanitary Share Clyde Street City Road to Forest Street Renew approx. 90m of timber sewer with Leinster Street Sydney Street to Carmarthen 900mm sanitary sewer, including construction 0 40,000 management services. 300mm T.C. with new 200mm sanitary sewer. Currie Avenue Pugsley Avenue to Visart Street Renew 165 m of 300mm concrete sanitary 0 Design services to renew approx. 75 m of 300 0 sewer, including construction management mm sanitary sewer. services. McLellan Street Pokiok Road to Highland Road Renew approx. 110m of 250mm concrete 90,000 400,000 CSO/SSO Controls sanitary sewer (1960), including design and remove floatable materials in CSO and SSO construction management services. Project to chambers to meet requirements set out in the be partially funded under the Clean Water approval to operate granted by DOE Wastewater Fund. Pokiok Road Spar Cove Road to Dead End Renew approx. 120m of existing 300mm, and 270,000 395,000 225mm Terra Cotta with new 200mm sanitary sanitary sewers from four houses at the end of sewer, install a pumping station and required City Line and direct flows to the nearest piping to connect two houses that currently do sanitary sewer, including construction not receive treatment, including design and construction management services. Project to be partially funded under the Clean Water funded under the Clean Water Wastewater Wastewater Fund . Utility Share 250,000 160,000 30,000 90,000 Autumn Street Wright Street to Glenburn Court Design services to renew approx. 120m of 0 40,000 (including Glenburn Court to existing 200mm, 300mm, and 375mm T.C. dead end) with new 200mm, and to extend services approx. 50m with new 200mm sanitary sewer. Visart Street Adelaide Street to Natalie Street Design services to renew approx. 110m of 225 0 40,000 mm T.C. (1925) with new 200 mm sanitary sewer. Leinster Street Sydney Street to Carmarthen Design services to renew approx. 130m of 0 40,000 Street 300mm T.C. with new 200mm sanitary sewer. Fegan Court Wellesley Avenue to end Design services to renew approx. 75 m of 300 0 40,000 mm sanitary sewer. Sanitary Sewer System - Various Locations Design and construction of infrastructure to 0 400,000 CSO/SSO Controls remove floatable materials in CSO and SSO chambers to meet requirements set out in the approval to operate granted by DOE City Line Fort Dufferin Road to Existing Pumping station and required piping to connect 225,000 395,000 Sanitary Sewer sanitary sewers from four houses at the end of City Line and direct flows to the nearest sanitary sewer, including construction management services. Project to be partially funded under the Clean Water Wastewater Fund. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council, C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Project Location Description Other Utility Share Share Tilley Avenue Tilley Avenue to Marsh Street Install approx. 152m of new 200mm sanitary 0 500,000 sewer, a pumping station, force main, and line 80m of existing sewer under highway to separate flow to LS # 6, including construction management services. Wastewater Treatment Morna Heights Wastewater Upgrade of mechanical system to increase 1,125,000 375,000 Facilities - Local Treatment Facility process efficiency of the existing treatment facilities in accordance with the previous study, including design and construction management services Project proposed to be partially funded under the Clean Water Wastewater Fund. Structural lining Various Locations Design services to line existing deteriorated 0 20,000 sanitary sewers. Lancaster Lagoon Lancaster Lagoon Analyze and Design upgrades to the existing 0 100,000 grit collection system at the Lancaster Lagoon or design a new grit collection system. Wastewater Treatment Greenwood Subdivision Upgrade of mechanical system to increase 1,125,000 375,000 Facilities - Local Wastewater Treatment Facility process efficiency of the existing treatment facilities, including design and construction management services Project proposed to be partially funded under the Clean Water Wastewater Fund. TOTAL: $2.835.000 $2.855.000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council, C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Project Location Description Other Utility Share Share Bulk Water Dispensing East and West Installation of two new bulk water dispensing 150,000 50,000 Stations stations, including design and construction management services. Project to be partially funded under the Clean Water Wastewater Fund. * Watermain Cleaning and Various locations Cleaning and lining of existing unlined C.I. 1,355,000 0 Lining Phase 13 watermains to improve pressure, water quality, and fire flows. Project to be funded under G.T.F. Currie Avenue Pugsley Avenue to Visart Street Renew 165 m of 150 mm C.I. watermain with 0 185,000 200 mm watermain, including construction management services McLellan Street Pokiok Road to Highland Road Install approx. 52m of 200mm watermain for 45,000 15,000 looping, including design and construction management services. Project to be partially funded under the Clean Water Wastewater Fund. Pokiok Road Spar Cove Road to Dead End Renew approx. 90m of 50mm brass watermain 206,250 68,750 with 150mm watermain, renew approx. 115m of 200mm C.I. watermain to improve water quality and fire flows, including design and construction management services. Project to be partially funded under the Clean Water Wastewater Fund. PCCP Repair and West For repairs on the 1500mm and EMI Scanning, 0 420,000 Inspection including design and construction management services. McAllister Drive Civic # 402 to Mountain View Renew approx. 640m of 250mm and 300mm 0 800,000 Drive C.I. watermain with new 300mm, including construction management services. District metering Various locations Installation of flow meters on watermains 0 400,000 Program within the distribution system and the creation of a program to monitor and audit the water usage in each district, including design and construction management services. SCADA System Various locations Design of reliable independent link for 0 450,000 monitoring of water and wastewater infrastructure including hardware and software upgrades and design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Project Riverview Drive Musquash Pumping Station Location Description Other Utility Share Share Riverview Drive Renew 90m of 100mm C.I. watermain with 150mm watermain that curently runs under the thruway, including design and construction management services. Musquash Pumping Station Relocate substation across the road under the 69KV Transmission Line, including design and construction management services. Phase A TOTAL: 90,000 1,275,000 $1.756.250 $3.753.750 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS I'll, 11 11#_ #� IJ111 1 #_ Project Location Safe, Clean Drinking TBD Water Program Description Other Utility Share Share Safe, Clean Drinking Water Program envelope 27,190,875 for 2017. Details of program for 2017 to be established and approved by Common Council. TOTAL: $27.190.875 LO