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FAS-019 - Asbestos Management Program_2013
40- SAIN'll'10IN Subject: Asbestos Management Program Category: Policy Policy No.: FAS-019 M&C Report No.: 2013-066 Effective Date: 2013-04-15 Next Review Date: (3 years) Area(s) this policy applies to: Facility Management Office Responsible for review of this Policy: Facility Management Related Instruments: Policy Sponsor: Document Pages: This document consists of 90 pages. Revision History: Common Clerk's Annotation for Official eRecord Date of Passage of Policy: April 15, 2013 1 certify that this Policy was adopted by Common Council as indicated above. May 18, 2017 Common Clerk Date Date Created: Common Council Approval Date: Contact: 2013-04-09 2013-04-15 Manager — Facility Management I ISTS NeiZ 1. COUNCIL RESOLUTION.................................................................................................................1 2. COUNCIL REPORT.........................................................................................................................2 3. POLICY/PROGRAM.......................................................................................................................8 • — ASBESTOS Common Council Meeting — April 15, 2013 RESOLVED that as recommended by the City Manager in the submitted report M&C 2013-066: Asbestos Management Program for City -Owned Buildings Common Council adopt the Asbestos Management Program attached under M&C 2013-66 and direct its implementation. ---------------------------------------------------------------------------------------------------------------------------------------------------------- ... 1111111M REPORT TO COMMON COUNCIL April 9, 2013 His Worship Mel Norton And Members of Common Council Your Worship and Councillors: Asbestos Management Program for City -Owned Buildings rhe City of"Sahu �ohn This report is in follow up to a report entitled "Asbestos Management Program forCky'Ovvned Facilities" (M&C 2012- 106), which was presented to Common Council as an item for information on May 7 th 2012. In the past, the City of Saint John has addressed asbestos containing materials (ACMs) in City -owned buildings, primarily on an ad hoc basis. Over the last several years, the Facility Management Division has become more proactive in the proper management of ACMs, and has informally adopted industry standard practices and legislative requirements in its day to day operations. New Brunswick Regulation 92-106 under the Occupational Health ondSofetyAct (O.C. 92-647) requires that: An employer whose employees work with or disturb material containing asbestos at o place of employment shall adopt the code of practice entitled "4 (}ode of Practice for Working with Materials Containing Asbestos in New Brum/wick, os prepared by the New Brunswick Occupational Health and Safety Commission and dated March 19, 1992. Where it has been established by inspection and bulk sample analysis that material containing asbestos has been used in a building, an ownerlemplover shall ensure that an asbestos management program is developed in writing and maintained while the asbestos -containing materials remain in the workplace. In order to support the fulfillment of the City ofSaint John's responsibility under these regulatory requirements an Asbestos Management Program (AMP) has been developed inconsultation with StantecConsulting Ltd. Approximately 70 City -owned buildings fall under the AMP. These buildings exclude Saint John Water infrastructure. The AMP will effectively minimize risk and establish control measures for confirmed and suspected asbestos containing materials /A[KXs\that are and/or may bepresent inCity-owned buildings. This report presents an overview of the AMP and describes steps that will be taken to move the plan forward. As indicated herein, further analysis on the financial implications of the implementation of the 4K8P will be presented to Common Council prior to2U14budget deliberations. Wri Report to Common Council Page 2 of 6 Asbestos Management Program for City -Owned Buildings The AMP has been attached to this report for the review of Common Council. ANALYSIS Asbestos Management Program Framework As previously mentioned, approximately 70 City -owned buildings fall under the Asbestos Management Program (AMP). These buildings exclude Saint John Water infrastructure. Due to the number of buildings that fall under the AMP, a two- tiered framework was developed. The upper tier of the framework is the "Macro" Asbestos Management Program (designated as AMPmaJ. The AMPmac is an over -arching document that provides a description of the asbestos management practices of the City of Saint John as it relates to all buildings, and includes: an explanation of the overall intent of the program; a description of key roles and responsibilities (from facility personnel through to Common Council); process details around how asbestos containing materials (ACMs) are addressed (e.g. inspection, abatement, record keeping, notification, etc.); training requirements; and provides a priority matrix for buildings that fall under the AMPmac to assist with decision making. The AMPmac does not contain building specific information. The AMPmac has been attached to this report for the review of Common Council. The lower tier of the framework is the "Micro" Asbestos Management Program (designated as AMPmjj. The AMPm;c includes a building specific Asbestos Containing Materials (ACM) Assessment as well as a building specific Asbestos Management Plan (AMPS). In general, the AMPm;c provides details on the quantity and location of ACMs within the building, what condition they are in, and what actions are required to address them (if any). The AMPm;, also provides information on roles and responsibilities, processes, and training at a building specific level. FIGURE A: FRAMEWORK OF ASBESTOS MANAGEMENT PROGRAM MACRO AMP MICRO AMPS (AMP.jj (AMPmaj = Buildng Specific ACM Assessment = Asbestos + Asbestos management plan (AMPS) 145 Report to Common Council Page 3 of 6 Asbestos Management Program for City -Owned Buildings Establishing Priorities As previously mentioned, over the last several years, the Facility Management Division has become more proactive in the proper management of ACMs, and has informally adopted industry standard practices and legislative requirements in its day to day operations. For example, in recent years, the City of Saint John has commissioned eight (8) "Micro" Asbestos Management Programs (or slight variations thereof) for City -owned buildings. It has also completed limited Asbestos Containing Materials (ACM) Assessments in cases where asbestos was suspected in areas that renovation projects were planned or damages occurred. Given the number of buildings that fall under the AMPrr,ac and due to existing budget constraints, it may not be financially feasible to complete "Micro" Asbestos Management Programs (AMPs) on all remaining buildings at once. The estimated cost to complete Asbestos Containing Materials (ACM) Assessments alone is in the range of $200,000. Asbestos Management Plans would have to be developed and implemented based on the findings of the ACM Assessments, thus, this cost is difficult to quantify. Since it may not be feasible to complete all "Micro" AMPs at once, priorities need to be established given a set of risk- based criteria. For example, buildings built prior to 1990 should be considered to have asbestos containing materials until proven otherwise. Buildings built after 1990 could potentially contain asbestos, however, the probability is much lower. Occupancy and accessibility could also be used as criteria. For example, publicly used buildings may be given a higher priority than buildings that are rarely occupied since the risk of exposure to ACMs would be higher in publicly used buildings. In order to establish priorities under the City of Saint John "Macro" Asbestos Management Program, criteria similar to that described above has been used to develop the following six (6) priority classifications: 1) Buildings/structures constructed prior to 1990 that are typically occupied fulltime by municipal staff and/or are often used/visited by members of the public (prioritizing those buildings that may contain a daycare or other groups of potentially sensitive individuals). Included in this prioritization level should be buildings/structures constructed prior to the 1990 where there are current plans for major renovation and/or demolition in the near future 2) Buildings/structures constructed prior to 1990 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public 3) Buildings/structures constructed prior to 1990 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied) 4) Buildings/structures constructed between 1990 and 2000 that are typically occupied by municipal staff full time and/or are often used/visited by members of the public 5) Buildings/structures constructed between 1990 and 2000 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public 6) Buildings/structures constructed between 1990 and 2000 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied) A priority matrix is included in the "Macro" Asbestos Management Program (attached to this report), which provides the classification of each building to assist with the establishment of future priorities. in Report to Common Council Page 4 o 6 Asbestos Management Program for City -Owned Buildings Go -Forward Action Plan Thefo|hwingactionp|andeschbesvvhatstepsarenecessarytoimp|emenLthe"Macro"4sbestosManagementProQram as well as the expected timeframe with which steps will be taken. Its successful implementation will require both financial and human resource commitment. These considerations as well as the financial implications of the same will bepresented ioCommon Council prior to2U14budget deliberations. TABLE A:SUMMARY OF ASBESTOS MANAGEMENT PROGRAM ACTION PLAN r) 1 A in an individual who is knowledgeable of City -owned buildings to the role of interim AMP Coordinator 2apkoe genera Mlasbestos awaoreness training available to all municipal personnel who work in City -owned building known or suspected to contain asbestos containing materials 3) Monitor and document maintenance, renovation, and repair work conducted at buildings that are known or suspected to contain asbestos containing materials 1) Make the AMP available to all personnel who work in City -owned buildings that are known or suspected to contain asbestos containing materials, including the City of Saint John Joint Health & Safety Committee and external Contractors 2) Implement the use of forms available within the AMP (i.e. contractor notification and acknowledgement, asbestos work notice, etc.) for asbestos projects and maintain written records 3) Develop a communication for City Hall personnel based on an Owner commissioned Micro Asbestos Management Program 4) Provide building specific asbestos safety talks to all municipal personnel who work in City -owned buildings that are known to contain asbestos containing materials and have had an AMPmic completed 1) Develop a proposed future implementation plan for the completion of Micro Asbestos Management Programs (AMPmJ for City -owned buildings that are known or suspected to contain asbestos containing materials for the consideration of Common Council during 2014 budget deliberations 2) Develop and implement Micro Asbestos Management Programs (AMPmJ for the Peter Murray Arena, Lord Beaverbrook Arena, and Loch Lomond Community Centre ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 3) Develop and implement Micro Asbestos Management Program (AMPmic) updates for the City Market, Carleton Community Centre, and Saint John Arts Centre ements for Asbestos Abatement, Testing, and Consulting Services FINANCIAL CONSIDERATIONS As previously mentioned, the successful implementation of the "Macro" Asbestos Management Program A\K8P-->vviU require both financial and human resource commitment. Resource and cost requirements may include, but are not � Resource Requirements/Costs V General administration of the AMPmac Providing proper notifications ~/ Coordinating asbestos removal operations `/ Educating contractors and building occupants 147 Report to Common Council Page 5 of 6 Asbestos Management Program for City -Owned Buildings ✓ Delivering building specific asbestos safety talks ✓ Updating the Joint Health and Safety Committee ✓ NOTE: Detailed information describing roles and responsibilities of personnel from facility occupant through to Common Council can be found in Section 6.0 of the attached AMP) ■ Professional Consulting Requirements/Costs ✓ Completion of building specific ACM Assessments and Asbestos Management Plans ✓ Asbestos and air quality sampling/testing ✓ Asbestos awareness training ■ External Contractor Requirements/Costs ✓ Asbestos abatement (i.e. removal) ✓ Repair of asbestos containing materials It would not be unreasonable to suggest that these costs could amount to $60,000 to $80,000 annually, depending on the level of aggressiveness in the AMP's implementation. Further analysis on the financial implications, as well as recommendations, will be presented to Common Council prior to 2014 budget deliberations. Ihl1Ito 3 -all uKill Y:1N �Yllll iliafy The Manager of Safety and Policy, the Insurance and Claims Officer, and the City Solicitor were consulted in the development of this report, and will be involved on a go forward basis in the implementation and management of the Asbestos Management Program. Your City Manager recommends that Common Council: 1) Adopt the Asbestos Management Program attached under M&C 2013-66 and direct its implementation. Trevor Gamblin, M.Sc.E, P.Eng. Manager, Facility Management Cathy Graham, CGA Acting Commissioner, Finance and Administrative Services in:] Report to Common Council Asbestos Management Program for City -Owned Buildings Patrick Woods, CGA City Manager 1 1 1 WY17 151 EXECUTIVE SUMMARY Stantec Consulting Ltd. (Stantec) was retained by City of Saint John Facility Management to create an Asbestos Management Program (AMP) for municipal buildings and structures that are currently owned and managed by the City of Saint John. The purpose of the AMP is to fulfill the City of Saint John's responsibility under Section 4 of "A Code of Practice for Working with Materials Containing Asbestos in New Brunswick" referenced in New Brunswick Regulation 92-106 made under the Occupational Health and Safety Act. The following action plan has been prepared specifically and solely for City of Saint John Facility Management. Action Plan — General In accordance with provincial regulations, federal directives and best management practices, the following should be carried out: 1 Appoint an AMP Coordinator. The AMP Coordinator should be someone within the Facility Management Department who is knowledgeable of the facilities, on-site operations and activities in each facility. 2. Provide asbestos training to applicable municipal employees (Section 11.0). 3. Make this Asbestos Management Program document available to all personnel (e.g. tenants, employees), including the City of Saint John Occupational Health & Safety Committee and outside contractors, who will be working in facilities owned or managed by City of Saint John Facility Management that are known or suspected to contain asbestos -containing materials. 4. Use the forms (i.e. Contractor Notification Awareness, Asbestos Work Notice, etc.) for asbestos projects and maintain written records. 5. Monitor and document maintenance, renovation and repair work conducted at facilities that are known or suspected to contain asbestos -containing materials and owned/managed by City of Saint John Facility Management. 6. Implement and administer this AMP. Although Stantec developed this AMP to be in accordance with current applicable statutes and regulations in New Brunswick, it should be customized (i.e. site specific AMPs), maintained and updated by Facility Management to reflect actual site conditions for each facility/property to which the AMP applies. Action Plan - Short Term Action Plan A list of City of Saint John facilities known or suspected (based on age) to contain asbestos -containing materials (ACMs) is presented in Appendix A. Since the majority of buildings owned and managed by the City of Saint John have not had formal ACM assessments completed, the following is a Asbestos Management Program 0812212012 Facility Management 152 Page E. City of Saint John suggested priority list for assisting the City of Saint John in determining in which order buildings/structures should be assessed for the presence of asbestos -containing materials (ACMs): 1 Buildings/structures constructed prior to 1990 that are typically occupied fulltime by municipal staff and/or are often used/visited by members of the public (prioritizing those buildings that may contain a Daycare or other groups of potentially sensitive individuals). Included in this prioritization level should be buildings/structures constructed prior to the 1990 where there are current plans for major renovation and/or demolition in the near future. 2. Buildings/structures constructed prior to 1990 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public. 3. Buildings/structures constructed prior to 1990 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied). 4. Buildings/structures constructed between 1990 and 2000 that are typically occupied by municipal staff full time and/or are often used / visited by members of the public. 5. Buildings/structures constructed between 1990 and 2000 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public. 6. Buildings/structures constructed between 1990 and 2000 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied). Site specific AMPs based on the results of existing ACM assessments completed to date should be developed and implemented at each facility. As ACM Assessments are undertaken in accordance with the suggested priority list noted above, site specific AMPs should also be completed. Action Plan - Long Term Action Plan Although not required by the provincial regulation (i.e. N.B. Regulation 92-106), accessible friable ACMs (i.e. mechanical insulation, pipefittings, etc.) located in non-mechanical rooms (e.g. publically accessible or areas occupied by municipal staff) should be removed from the municipal facilities over the long term. This would eliminate future asbestos management costs and significantly reduce potential asbestos exposures to on-site personnel. Completion within a five to ten year timeframe should be considered. For all ACMs that will remain, on-going inspection and maintenance should be completed. Where required, removal, repair, etc. should be completed in accordance with work procedures outlined in this AMP. Prior to a demolition or partial demolition project (e.g. renovations), remove ACMs that are likely to be disturbed through such work and follow appropriate procedures as dictated by the AMP Coordinator. This Executive Summary is to be read in conjunction with the report presented herein, specifically with the limitations discussed in Section 15 of this report. Asbestos Management Program 0812212012 Facility Management 153 Page Ell City of Saint John TABLE OF CONTENTS Page No. EXECUTIVE SUMMARY ....................................................................................................................... E.1 1.0 INTRODUCTION ........................................................................................................................... 1 2.0 SCOPE AND METHODOLOGY .................................................................................................... 1 3.0 BACKGROUND INFORMATION ON ASBESTOS ....................................................................... 3 3.1 Asbestos Characteristics ....................................................................................... 3 3.2 Potential Health Hazards ....................................................................................... 4 3.3 Regulatory Requirements ...................................................................................... 5 4.0 ASBESTOS CONTAINING MATERIALS IN CITY OF SAINT JOHN FACILITIES .......................7 4.1 Examples of Asbestos -Containing Materials .........................................................7 5.0 CLASSIFICATION OF ASBESTOS RELATED WORK .............................................................. 10 5.1 Class I or Low -Risk Asbestos Related Work .......................................................10 5.2 Class 11 or Moderate -Risk Asbestos Related Work .............................................10 5.3 Class III or High -Risk Asbestos Related Work ....................................................11 5.4 Glovebag Work Procedure .................................................................................. 11 6.0 ROLES & RESPONSIBILITIES ................................................................................................... 13 7.0 ASBESTOS RELATED WORK PROCEDURES ......................................................................... 19 7.1 Identification of Work That May Involve Asbestos ...............................................19 7.1.1 Facility Activities ....................................................................................... 19 7.1.2 Minor Repair ............................................................................................. 20 7.1.3 Capital Projects ........................................................................................ 20 7.2 Asbestos Related Work Projects ......................................................................... 20 7.3 Asbestos Emergency Response Procedures ......................................................21 7.4 Air Monitoring ...................................................................................................... 21 8.0 EVALUATION OF ASBESTOS -CONTAINING MATERIALS AND ACTIONS FOR CONTROL .22 8.1 Assessment of Condition ..................................................................................... 22 8.2 Asbestos -Containing Material Debris .................................................................. 23 8.3 Evaluation of Accessibility ................................................................................... 24 8.4 Action Matrix and Action Descriptions ................................................................. 25 8.4.1 Action Matrix ............................................................................................. 25 8.4.2 Action Descriptions ................................................................................... 26 9.0 PERIODIC INSPECTIONS ......................................................................................................... 28 10.0 LABELLING ................................................................................................................................. 30 11.0 ASBESTOS TRAINING ............................................................................................................... 31 Asbestos Management Program 0812212012 Facility Management 154 Page i City of Saint John 12.0 NOTIFICATIONS ........................................................................................................................ 33 13.0 RECORD KEEPING .................................................................................................................... 35 14.0 ASBESTOS ACTION PLAN ........................................................................................................ 38 15.0 CLOSURE ................................................................................................................................... 38 LIST OF TABLES AND APPENDICES TABLES Page No. Table 4.1 Friable and Non -Friable /\CK8S.......................................................................................... 8 Table 8.1 Action Matrix Table .......................................................................................................... 38 Appendix City Of Saint John Facilities Known Or Suspected To Contain /\ebeeioe Containing M8teh8|S (Insert In Final Version Of Report) Appendix Contact Information for Workplace Parties Appendix Contractor Notification and Acknowledgement Form and Asbestos Work Notice Form Appendix Asbestos -Containing Materials Inspection Checklist Appendix E EX8Dlp|e Form for yW8iOi8iOiOg List of Trained Employees Appendix Legislation Appendix Procedures for Collecting Bulk Asbestos Samples Appendix Asbestos Management Program Personnel Flow Chart Asbestos Management Program 0812212012 Facility Management 155 Page ii City ofSaint John 1.0 INTRODUCTION Stantec Consulting Ltd. (Stantec) was retained by the City of Saint John Facility Management to create an Asbestos Management Program (AMP) for municipal buildings and structures that are currently owned and managed by the City of Saint John. The City of Saint John has initiated the creation of and establishment of this AMP to minimize risk and establish control measures for confirmed and suspected asbestos -containing materials (ACMs) that are and/or may be present within municipally managed facilities. This report is presented in 14 sections: Sections 1 and 2 present general information about the project, and describe the scope and methodology used. Section 3 presents background information on asbestos. A summary of the types of ACMs found in the City of Saint John buildings and structures is provided in Section 4. Sections 5 thru 13 provides descriptions of different classes of asbestos abatement operations, roles and responsibilities of key personnel identified in the AMP, detailed work procedures, ACM evaluation and control, and guidance for asbestos training for employees and building occupants. The asbestos action plan is presented in Section 14. Section 15 discusses the limitations of the AMP and its findings. Supporting information is provided in Appendices at the end of this report. Z I 01IT04A I■�60 0 0 The AMP for the City of Saint John was developed by Stantec based on the requirements of Section 4 of "A Code of Practice for Working with Materials Containing Asbestos in New Brunswick" referenced in New Brunswick Regulation 92-106 made under the Occupational Health and Safety Act. The AMP is based on Stantec's interpretation of the intent of N.B. Regulation 92-106. The objectives of the AMP are as follows: • Track and maintain an inventory of confirmed and suspected ACMs throughout each facility; • Inform personnel and building occupants within each facility of the locations of any confirmed or suspected ACMs that may be encountered while performing their requested duties; • Minimize any future asbestos fibre release by controlling access to asbestos containing materials (ACMs) and preventing uncontrolled disturbance of ACMs by establishing safe work procedures for activities that may disturb ACMs in the facilities; • Monitor the condition of confirmed or suspected ACMs through visual assessment at each property. Given the changing nature of a facilities environment, the condition of ACMs may change. By monitoring the condition of the material, AMP -trained City of Saint John staff can ensure that ACMs are properly maintained; • Respond quickly and effectively to changes in the condition of confirmed or suspected ACMs and to properly maintain or repair any damaged confirmed or suspected ACMs that may be encountered in the future; • Workers must be able to recognize an asbestos emergency and respond accordingly; and • Provide compliance criteria and describe the intent of applicable legislation and regulations. Asbestos Management Program 0812212012 Facility Management 156 Page 1 City of Saint John All employees including building maintenance, cleaning service and management personnel at the City of Saint John should become familiar with sections of this AMP that are relevant to their work. The program should provide guidance to the building personnel as well as outside contractors hired by the City of Saint John, when working near confirmed or suspected ACMs. The program should also provide enough general information to enable workers to recognize the hazards, understand the risks, and respond accordingly to disturbed/damaged asbestos -containing materials in the workplace. This AMP was developed to be in accordance with current applicable statues and regulations in New Brunswick. It will be customized, maintained and updated by City of Saint John's Facility Management Department to reflect actual site conditions for each building to which the AMP applies. Furthermore, applicable provincial regulations must be followed during ACM removal/repair at each building or structure utilizing this AMP. All facility staff, at a minimum, must read this AMP and be familiar with the following basic elements: • Asbestos Containing Materials (ACM) Assessment; • Background Information on Asbestos; • Classes of Asbestos Operations; • Roles and Responsibilities; • Work Procedures/Worker Protection; • Periodic Assessments; • Labelling; • Training; • Notification of cleaning staff and outside contractors who may perform work at the facility; and • Record Keeping. To help support this AMP, comprehensive inventories of asbestos containing materials have been prepared for several facilities. These reports are either appended to the site specific AMP located at the facility and are kept by the Asbestos Management Program Coordinator located at the Facility Management Department at City Hall. The site specific AMP has detailed information on the ACMs identified in the facility as well as additional information regarding site contacts, work procedures, notifications, labeling, etc. specific to the facility. Asbestos Management Program 0812212012 Facility Management 157 Page 2 City of Saint John A discussion on asbestos, the development of regulations, and the need for an AMP are provided in the following sections. This discussion provides an understanding of what asbestos is, what the concerns over asbestos in the work place are, and why an AMP is required. 3.1 Asbestos Characteristics Asbestos is a family of naturally occurring fibrous silicates from two mineralogical groups: • Serpentines, which include chrysotile. These spiral fibres are pliable, curly and made up of tiny individual fibrils; and • Amphiboles, which include amosite, crocidolite, and tremolite. Amosite and crocidolite fibres are straight and needle-like, whereas tremolite fibres are short and stubby. The name asbestos comes from a Greek term meaning "indestructible" and the mineral has been mined in many countries, including Canada. Chrysotile asbestos is commonly referred to as "white" asbestos and has been widely used in Canada (and other countries) to provide thermal insulation and increase the durability of products containing the mineral. Chrysotile asbestos can be found in many products including: mechanical insulation, fireproofing, manufactured cement board or cement piping, floor tile, ceiling tiles, drywall jointing compounds, sheet vinyl flooring paper backing, incandescent light fixture backing paper, gaskets, brake shoes, even wigs and children's clothing. Amosite or "brown" asbestos has also been widely used across Canada. Amosite asbestos can be found in products including; mechanical insulation, fireproofing, and ceiling tiles. Crocidolite or "blue" asbestos can be found in Canada, but is less common than Amosite and Chrysotile asbestos. Crocidolite asbestos can be found (most commonly) in industrial uses such as sprayed on thermal, acoustic or chemical barriers. Additional special precautions with personal protective equipment (i.e. type of respirator) may be required when working with types of asbestos other than Chrysotile, such as Amosite and Crocidolite asbestos The qualities of asbestos that promoted its use in construction are as follows: • Fire resistance; • Tensile strength; • Durability; • Flexibility; and * Resistance to heat, wear, corrosion. Asbestos has many building applications that include: * Effective insulator against heat, cold, electricity and noise; Asbestos Management Program 0812212012 Facility Management 158 Page 3 City of Saint John • Used as sprayed insulation and fireproofing materials in the period following the Second World War until about the mid-1970s; • Used as a thermal insulator in pipes, boilers and incandescent light reflectors; • Structural steelwork fireproofing of high-rise buildings; • Acoustical and decorative purposes in ceiling tiles and building walls; and • Durability in floor tiles, wall board, roof shingles and felts, gaskets, caulking, wall and ceiling plasters. 3.2 Potential Health Hazards Asbestos is a health -hazard only if it can enter into the body through: • Inhalation; • Ingestion; or • Absorption. The primary health-related concern of the above list is asbestos inhalation. Respiratory diseases such as asbestosis (lung scarring) and cancers have been clinically linked to prolonged and heavy occupational exposure to airborne asbestos. Beginning in the late 1970's, public health authorities, the media, and the public in general, became concerned about the health effects associated with asbestos -containing materials in buildings. At that time it was known that miners, workers and installers who handled asbestos materials suffered a higher incidence of several respiratory diseases. These groups had been exposed to very high levels of asbestos dust for prolonged periods. In order to determine whether the public anxiety over the current situation of asbestos materials "in place" in buildings was justified, the Ontario Royal Commission on Matters of Health and Safety Arising from the Use of Asbestos in Ontario was established in 1981. This three year study considered all aspects of the asbestos problem. After considering all available data, the Commission concluded in its final report (Chapter 9, Page 585) that: The risk to occupants from asbestos in buildings is a small fraction of the risks faced by workers exposed to asbestos under the I f1cc control limit for chrysotile (the current exposure limit for industrial asbestos use in Ontario). It is less than 1150 as great as the risk of commuting by car to and from those buildings. In concluding that this risk is insignificant, we conclude that the risk does not present a public health problem. While asbestos has caused serious health problems for workers and may present a problem for building maintenance, renovation, construction, and demolition workers, we conclude that it does not pose a significant problem for the general occupants of buildings, except in the three situations outlined in Section D of this chapter, namely: (i) the occupant is in the immediate vicinity of work that disturbs friable asbestos -containing insulation; (ii) the occupant is within the range of air circulation of work that disturbs friable asbestos - containing insulation; or (iii) significant quantities of friable asbestos -containing insulation have fallen onto building surfaces and are being disturbed." Asbestos Management Program 0812212012 Facility Management 159 Page 4 City of Saint John In the overview to this section (Chapter 9, page 548) it states that: "We will conclude that it is rarely necessary to take corrective action in buildings containing asbestos insulation in order to protect the general occupants of those buildings. On the other hand, construction, demolition, renovation, maintenance, and custodial workers in asbestos -containing buildings may be exposed to significant fibre levels and may, during their work, cause elevated fibre levels for nearby occupants." The general conclusions of the Royal Commission have been supported by independent testing by independent researchers, the Ontario Ministry of Labour, and authorities in other jurisdictions. This AMP has been developed to be in line with the conclusions of the Royal Commission and applicable provincial regulations which have been adopted based on a review on this model. 3.3 Regulatory Requirements The conclusions of the Ontario Royal Commission on Matters of Health and Safety Arising from the Use of Asbestos in Ontario (1981) resulted in the development of Occupational Health and Safety Regulations and guidelines in all Canadian provinces and territories for asbestos work. In New Brunswick, asbestos is regulated under the "Code of Practice for Working with Materials Containing Asbestos in New Brunswick" (Regulation 92-106 dated March 19, 1992 enforced under the Occupational Health and Safety Act O.C. 92-647). An AMP is a regulatory requirement in New Brunswick, under New Brunswick Regulation 92-106, Section 4. An active AMP is an excellent means to ensure that all of the requirements of the New Brunswick Regulation are met, and to prevent exposure of facility and building occupants to asbestos. For an AMP to be effective, it is necessary that a quantitative asbestos assessment be conducted, and that a process is in place to implement the AMP. A list of City of Saint John facilities known or suspected (based on age) to contain ACMs is presented in Appendix A. New Brunswick Regulation 92-106 requires that an assessment of the workplace for the presence of all asbestos materials be performed, and if asbestos materials are present, an asbestos management program is to be developed in writing and maintained for as long as asbestos materials remain. The Code of Practice requires controls on all work around both friable and non -friable materials. The Regulation specifically requires that prior to the demolition or partial demolition of a building, all affected asbestos materials must be removed. A building owner can leave the asbestos materials in place, provided that all disturbances of the materials follow the prescribed procedures. The New Brunswick Code of Practice classifies asbestos-related work into three different classes (Class 1, 2, and 3) depending on the degree of risk of exposure to asbestos, and the controls required to minimize exposure to acceptable levels. Class 3 (major removal work) has the potential for high exposure to airborne asbestos, and Class 1 has the lowest potential for fibre release (i.e. work on non - friable products). Clearance air monitoring is compulsory for all Class 3 projects, except for outdoor projects. Refer to Section 5.0 for an overview of these three classes of asbestos-related work. Asbestos Management Program 0812212012 Facility Management 160 Page 5 City of Saint John The Code of Practice also requires training in the hazards of asbestos axpoeune, eebeeioe work pn8CiiCeS and the use Of pe[SOO8| protective equipment, for all VVO[kenG who may be iOVO|Ved with Class 1.2or3asbestos work operations. Full implementation of the Asbestos Management Program provides compliance with the above requirements. A full copy of the New Brunswick Regulation 92-106 is provided in Appendix F. Asbestos Management Program 0812212012 Facility Management 161 Page City ofSaint John 4.0 ASBESTOS CONTAINING MATERIALS IN CITY OF SAINT JOHN FACILITIES Asbestos -containing materials have been identified in City of Saint John facilities (refer to Appendix A - City Of Saint John Facilities Known Or Suspected To Contain Asbestos Containing Materials). Results of all asbestos containing materials assessments completed at City of Saint John facilities by Stantec and others are presented under separate cover(s) and are appended to the site specific AMP stored at the facility and are kept by the Asbestos Management Program Coordinator located at the Facility Management Department at City Hall. The scope of work for an ACM assessment typically involves the following: • a "room -by -room" visual assessment of readily accessible room spaces of the subject facility for the presence of ACMs; • an inventory of building materials/components that are suspected to contain asbestos; • the collection of representative bulk samples from building materials suspected of containing asbestos fibres; • laboratory determination of the type and concentration of asbestos present in analysed samples; and • preparation of a report documenting the results of the assessment, providing an interpretation of the laboratory analysis results and recommendations for the management of any ACMs. Additional ACMs and/or presumed ACMs may be located in City of Saint John facilities in areas not accessible during the assessments or because of limited sampling and analysis conducted as part of the screening. Therefore, it is important to note that additional assessments may be recommended in any area that may undergo renovation or demolition. Furthermore, initial or additional sampling may be necessary prior to disturbance of specific suspect/presumed ACMs. Procedures for collecting bulk asbestos samples have been provided in Appendix G. 4.1 Examples of Asbestos -Containing Materials For detailed building plans of the City of Saint John facilities please refer to the building plans appended to the site specific AMPs. Photographs of selected identified ACMs and a summary of ACM Occurrences (i.e. Inventory) in the buildings assessed have also been provided in the Assessment Reports, if available, appended to the site specific AMP. ACMs are often described as being friable or non -friable. As noted in Section 3, the term friable is applied to a material that a) when dry, can be crumbled, pulverized or powdered by hand pressure, or b) is crumbled, pulverized, or powdered. Asbestos materials that are friable have a much greater potential to release airborne asbestos fibres when disturbed. Non -friable materials are less likely to result in airborne exposures, however if they are cut, machined, fabricated, ground, demolished, or are in poor condition, the potential for fibre release increases. Table 4.1 provides a list of some common friable and non -friable ACMs. It is important to note that not all ACMs are listed here, as there are well over 3,000 products that may contain friable and non -friable asbestos. Since listing all of these products is impractical; any building material that is not obviously Asbestos Management Program 0812212012 Facility Management 162 Page 7 City of Saint John some other material such as steel (metal), concrete, brick, wood, rubber, glass or fiberglass, should be treated as asbestos -containing until proven otherwise. Table 4.1 Friable and Non -Friable AM Friable ACMs Usually applied to a building's support structures and the underside (decking) of floors. Caution Sprayed or Trowelled must be taken due to the fact that overspray fireproofing may be present on building systems Fireproofing (i.e. ducts, pipes, and ceilings) in an area with sprayed fireproofing. Asbestos -containing fireproofing usually contains amosite or chrysotile asbestos. This includes parging on ductwork, boilers, chillers, hot water tanks, and any insulated vessels; Mechanical Insulation mud products applied to pipe elbows or any other mechanical fitting; as well as asbestos - containing straight run insulation (including "AirCell", layered tectum paper or layered press paper) found on straight runs of piping. Texture Coatings Asbestos -containing texture coatings are typically sprayed on the underside of concrete ceilings/slabs (sometimes walls) to provide a decorative finish (i.e. peaks and patterns). Heat Shield Paper in Asbestos containing heat shield paper is present in many areas. It may contain chrysotile Incandescent light fixtures asbestos. Non -Friable ACMs Drywall Jointing Drywall jointing compounds can be found on Gyproc surfaces. Asbestos -containing drywall Compounds jointing compounds usually contain chrysotile asbestos. Plaster walls and ceilings may contain asbestos. These surfaces usually consist of two layers; Plaster Walls and Ceilings the first material applied to the structure is the "scratch coat" or rough layer. The scratch coat layer is then covered with the "smooth coat" layer, which is then sanded and painted. Both layers may contain asbestos (usually chrysotile asbestos). Vinyl Floor Tiles Vinyl floor tiles including 9 x 9 inch and 12 x 12 inch may contain asbestos. Asbestos - containing floor tiles usually contain chrysotile asbestos. Sheet Vinyl Flooring The backing paper may contain a high percentage of asbestos (usually chrysotile asbestos). (paper backing) Note: Exposed paper backing maybe considered friable. Ceiling Tiles Most sizes and shapes of ceiling tile may contain asbestos. Including 12 x 12 inch, 2 x 2 foot, and 2 x 4 foot. Some types of ceiling tiles may contain amosite asbestos. Floor leveling compounds are often present over concrete floors; however, they may also be Floor leveling Compounds found covering other flooring surfaces. Asbestos -containing floor leveling compounds usually contain chrysotile asbestos. Asbestos -containing cement products include cement board (wall and ceiling panels), exterior Asbestos -Containing siding (grooved and corrugated appearances), chalkboards, ceiling tiles, roofing tiles, and Cement Products piping. Most asbestos -containing cement products contain chrysotile asbestos; however, cement piping may contain crocidolite asbestos and cement board panels may contain amosite. Asbestos Management Program 0812212012 Facility Management 163 Page 8 City of Saint John Table 4.1 Friable and Non -Friable ACIVIs Non -Friable ACIVIs (con't) Gaskets Asbestos -containing gaskets may be present in various mechanical systems. Asbestos - containing gaskets usually contain chrysotile asbestos. Thermal tar/mastic Asbestos -containing thermal tar -like mastic insulating material may be present as a insulation mastic/sealant on paper insulation covering ductwork or on the underside of sinks. Asbestos -containing caulking has typically been used to fill or close seams between two Caulking and glazing surfaces in order to make them water tight or air tight. Asbestos -containing glazing is used to compounds install, fit and seal panes or sheets of glass in window and door frames. They may contain chrysotile asbestos. Duct Flex Connectors Asbestos -containing duct flex connectors may be present in various mechanical systems. They may contain chrysotile asbestos. Asbestos Management Program 0812212012 Facility Management 164 Page 9 City of Saint John I 1111MAKIIII � K I 1AU11111111[9M%*_ As the risk of exposure to asbestos fibres increases, more stringent work procedures are required for the remediation of the ACIVIs. Low-risk (Class 1), moderate -risk (Class 11) and high-risk (Class 111) asbestos related work are governed by separate work procedures. Sections 5.1 to 5.3 define the Classes of asbestos related work as outlined in the New Brunswick Regulation 92-106 and are included to provide an overview of each type of work. Section 5.4 defines a commonly used work procedure (Glove Bag) for Class 11 asbestos related work. 5.1 Class I or Low -Risk Asbestos Related Work Asbestos related work classified as Class I or low-risk has minimal risk of releasing asbestos fibres. However, regulations require that precautions be adequate to protect workers from the release of asbestos fibres. Low-risk work procedures cover almost all the asbestos related work involving non - friable ACIVIs and some very limited activities associated with small quantities of friable ACIVIs including: • Removal of asbestos -containing vinyl sheet flooring and square vinyl floor tiles; • Disturbance, installation or removal of a non -friable ACM, other than ceiling tiles, if the material is installed or removed without being broken, cut, drilled, abraded, ground, sanded or vibrated; • Breaking, cutting, drilling, abrading, grinding, sanding, or vibrating non -friable materials if the work is wetted to control the spread of dust and done by means of non -powered hand tools or with power tools equipped with a HEPA filter; • Removal of window glazing, door and window caulking, etc. that contain asbestos; • Removal of asbestos -containing "Transite" cement board panels, piping, boards, etc. that remain intact during removal; • Removal of less than 1 M2 of drywall (gyproc) in which asbestos -containing drywall compounds have been used; • Removal of less than 1 M2 of asbestos -containing plaster; • Installing or removing asbestos -containing ceiling tiles, if the tiles cover an area less than 7.5 M2 and are removed without being broken, cut, drilled, abraded, ground, sanded or vibrated; • Coring through fire doors where asbestos -containing material may be present; • Coring through carpeting where ACM flooring may be present; • Collecting samples of suspect friable ACIVIs; and • Working close to friable sprayed asbestos, where the material may be affected by the work activities. 5.2 Class 11 or Moderate -Risk Asbestos Related Work Class 11 or moderate -risk asbestos related work is described as any minor activity that may disturb or involve direct contact with small quantities of friable ACIVIs that may result in significant potential exposure to airborne asbestos fibres with some health risk. This asbestos related work includes: Asbestos Management Program 0812212012 Facility Management 165 Page 10 City of Saint John • Removal of "Transite" cement board panels, piping, etc. that require breakage/damage in order to be separated from its framing or substrate; • Entry into ceiling spaces, crawl spaces, pipe tunnels, etc. where friable asbestos debris is present; • The removal of a false ceiling with the likelihood of a significant quantity of friable ACMs on its surface; • Removal of greater than 1 M2 of drywall (gyproc) in which asbestos -containing drywall compounds have been used; • Removal of greater than 1 M2 of asbestos -containing plaster; • Installing or removing asbestos -containing ceiling tiles, if the tiles cover an area greater than 7.5 M2 and are removed without being broken, cut, drilled, abraded, ground, sanded or vibrated; • Breaking, cutting, drilling, abrading, grinding, sanding or vibrating non -friable asbestos -containing material by means of non -powered hand-held tools if the material is not wetted to control the spread of dust or fibres; • Minor removal of friable ACMs (removal of not more than 3 M2 of surface area per work period); • Minor disturbance of friable ACMs (i.e. to repair valves on piping, install hangers, fastening to a sprayed surface); • Removing insulation that is asbestos -containing material from a pipe, duct or similar structure using a glove bag; • Cleaning or removing filters used in air handling equipment in a building that has asbestos - containing sprayed fireproofing; • Repair of asbestos mechanical insulation (no limit is imposed as to the amount of repair permitted under Class 11 conditions); and • Application of tape, sealant or other covering to pipe or boiler insulation containing asbestos. 5.3 Class III or High -Risk Asbestos Related Work Class III or high-risk asbestos related work is described, as any activity for which there is a potential for high exposure to airborne asbestos fibres with high health risk. This asbestos related work includes: • The removal or disturbance of friable ACMs, other than low or moderate risk asbestos related work; • The spray application of an encapsulant or sealant to friable ACMs (i.e. encapsulating sprayed fireproofing); • The use of power tools not equipped with HEPA filtered dust collection device on non -friable ACM; • Disturbance of the ductwork or air handling equipment serving or passing through areas of buildings with sprayed asbestos -containing fireproofing or insulation; and • Repair, alteration or demolition of a boiler, furnace, kiln, or similar equipment with asbestos - containing refractory. 5.4 Glovebag Work Procedure The removal or repair of asbestos -containing pipe insulation may be conducted using Class 11 (moderate -risk) procedures. Another option for the removal of asbestos -containing pipe insulation is the glove bag procedure, which is a polyethylene containment bag which fastens around the pipe Asbestos Management Program 0812212012 Facility Management 166 Page 11 City of Saint John insulation to be removed and is sealed onto the pipe system. The glovebags are equipped with sealed armholes and a pouch for tools inside the glovebag that allows removal of the insulation inside the glovebag. Once the asbestos -containing pipe insulation has been removed from the pipe and placed in the lower chamber of the glovebag, a small port is used to wet the inside of the glovebag and wash down the exposed pipe. The lower chamber is then re -sealed prior to removal of the glovebag. Asbestos Management Program 0812212012 Facility Management 167 Page 12 City of Saint John This section outlines the responsibilities of both the key personnel identified in the AMP and other building occupants. The success of the AMP is dependent on the acceptance of roles and responsibilities by all workplace employees. Key workplace parties include, but are not limited to: • City of Saint John Mayor and Common Council • Human Resources Department • Joint Health and Safety Committee • Facility Manager • Asbestos Management Program (AMP) Coordinator • Facility Management Technologists • Facility Contacts • Asbestos Consultant • Asbestos Contractor • Non -Asbestos Contractors • Facility personnel, including cleaning contractors A flow chart for identifying key personnel involved in the AMP for the City of Saint John is provided in Appendix H. The responsibilities of the City of Saint John Common Council include: 1. Adopting the policies and procedures outlined in this AMP; and 2. Ensuring funding is allocated in annual budgets and adequate resources are available for the implementation of the AMP for the City of Saint John. The responsibilities of Human Resources Department for the City of Saint John include: 1. Supporting the requirements of the Asbestos Management Program; 2. Retaining indefinitely in employees files any medical, WorkSafe NB forms, respiratory fit test records and worker training records received from the AMP Coordinator; and 3. Coordinating the Asbestos Management Training Program with the AMP Coordinator for all personnel who work in buildings containing ACMs and may be at risk for exposure. The responsibilities of Joint Health and Safety Committee for the City of Saint John include: 1. Participating in hazard investigations to ascertain the risk associated with asbestos-related work requirements as requested by the AMP Coordinator; 2. Monitoring the workplace to ensure that the legislative and AMP requirements are being addressed; 4. Reviewing clearance air testing results provided by the AMP Coordinator as required; and Asbestos Management Program 0812212012 Facility Management 168 Page 13 City of Saint John 5. Reporting immediately, specific workplace complaints related to asbestos management to the AMP Coordinator. The responsibilities of the Facility Manager of the City of Saint John (Facility Management) include: 1. Ensuring that facilities, buildings, structures, etc. which are within their area of responsibility and authority, are meeting the minimum legislative requirements in the province of New Brunswick that are applicable to managing asbestos in the workplace including the implementation of this AMP; 2. Appointing a qualified municipal employee as the AMP Coordinator, preferably an employee within the Facility Management Department; 3. Coordinating the asbestos training program with the AMP Coordinator for all personnel involved with the management and maintenance of municipal facilities and structures; 4. Ensuring funding is requested in annual budgets to City of Saint John Common Council for adequate resources for the implementation of the AMP including funding for asbestos abatement activities; 5. Ensuring AMP Coordinator has ACM inspections/re-assessments conducted; and 6. Providing periodic updates, as requested, to City of Saint John Common Council on the status of the Asbestos Management Program. An Asbestos Management Program (AMP) Coordinator should be established for the facilities managed by the City of Saint John. The AMP Coordinator should be someone within the Facilities Management Department who is knowledgeable of the facilities and on-site operations and activities in each facility. The AMP Coordinator should receive at a minimum, appropriate training in the area of asbestos management, including classification and identification of asbestos related work, from a qualified trainer. The responsibilities of the Asbestos Management Program (AMP) Coordinator for the City of Saint John include: 1. Coordinating the Asbestos Management Training Program with the Human Resources Department for all personnel who work in buildings containing ACMs and may be at risk for exposure; 2. Maintaining worker asbestos training records and submitting these records to the Human Resources Department; 3. Ensuring that relevant tasks and responsibilities of individuals identified in this AMP are being carried out and all documents and records are complete and maintained; 4. Coordinating with the Facilities Contacts to conduct ACM inspections/re-assessments every one to two years (every year for facilities containing friable ACMs) to ensure ACMs have not become damaged or deteriorated. A consultant can be engaged to assist with this activity; Asbestos Management Program 0812212012 Facility Management 169 Page 14 City of Saint John 5. Overseeing and coordinating asbestos abatement work, including determining whether the work is Class 1, 11 or III type work, using outside consultants (where necessary) and certified asbestos abatement contractors; 6. Notifying WorkSafe NB in writing (or ensuring asbestos abatement contractor has notified WorkSafe NB) prior to any and all asbestos abatement work; 7. Providing support, where required, to Facility Management Technologists planning asbestos abatement; 8. Receiving and retaining copies of Contractor Notification and Acknowledgement (CNA) forms and Asbestos Work Notice Forms (AWNFs) from Contractors and/or Consultants and/or Facility Management Technologists, after the completion of an asbestos related project; 9. Maintaining and updating the AMP as needed and maintaining a copy of the site specific AMP and Assessment results at secure locations in each of the occupied facilities that are accessible to all relevant staff and outside contractors; 10. Informing the appropriate personnel and contractors (if applicable) regarding planned repair, renovation and maintenance or installation work involving ACMs to be performed in their occupied areas in writing (can be verbally) and in advance of work to be performed. Facility Contact should be involved with this notification process; 11. Coordinating with the Facility Contact a review of planned maintenance activities (Section 7.1.1) by facilities staff and determining whether the planned maintenance work will disturb ACMs; 12. Ensuring that recommended procedures and safety precautions provided in worker training courses and outlined in this AMP will be followed for planned maintenance work or emergencies involving ACMs; 13. Identifying, reporting and documenting work-related ACM emergencies to the Facility Manager; 14. Handling asbestos emergencies as outlined in Section 7.3; 15. Conducting or assisting the asbestos consultant (when engaged) to perform inspections/re- assessments; 16. Coordinating the labelling of ACMs as outlined in Section 10.0; 17. Handling questions or requests from municipal staff for information regarding asbestos; 18. Preparing and distributing standard notification letters for outside contractors (including cleaning contractors); 19. Ensuring all contractors performing work under their control have completed a Contractor Notification and Acknowledgement (CNA) form; 20. Preparing floor plans, specifications and/or other documents for Facility Management Technologists for inclusion in tender documents for capital and other significant projects that are within areas of confirmed ACMs; and 21. Liaising, on behalf of the City of Saint John, with regulatory bodies on matters related to asbestos management. Asbestos Management Program 0812212012 Facility Management 170 Page 15 City of Saint John The responsibilities of the Facility Management Technologists for the City of Saint John include: 1. Requesting information regarding the possible presence of asbestos in the areas of planned projects from the AMP Coordinator; 2. Notifying the AMP Coordinator of all planned removals / repairs involving ACMs; 3. Ensuring that the AMP Coordinator has notified facility staff and cleaning contractors (if necessary) regarding planned Asbestos Related Work; 4. Ensuring asbestos related work is overseen and conducted by qualified personnel; 5. Ensuring that all contractors performing work under their control have completed a CNA form (Appendix C); 6. Coordinating with the AMP Coordinator and Facility Contacts to conduct routine ACM inspections (this work may be completed by engaging a consultant); 7. Responding to requests for information regarding asbestos from Facility Contacts and Forepersons / Supervisors (requests may need to be forwarded to AMP Coordinator); 8. Submitting copies of CNAs, AWNFs and asbestos consultant reports (if applicable) to the AMP Coordinator upon completion of work. The responsibilities of Facility Contact for the City of Saint John include: 1. Recognizing hazards associated with potential ACMs in their workplace and where necessary, requesting information regarding the possible presence of asbestos in their workplace from the AMP Coordinator or reviewing available ACM Assessment Reports; 2. Assisting Forepersons and/or Supervisors and their staff in determining if potential ACMs are present in their workplace area by consulting with the AMP Coordinator or reviewing available ACM Assessment Reports; 3. Coordinating with the AMP Coordinator and Forepersons and/or Supervisors a review of planned maintenance activities (Section 7.1.1) by facilities staff and determining whether the planned maintenance work will disturb ACMs; 4. Ensuring all staff under their control who potentially may work in the vicinity of ACMs have the required training to conduct their work safely; 5. Contacting Facility Management Technologist to coordinate routine ACM inspections (this work may be completed by engaging a consultant); 6. Providing assistance to the AMP Coordinator, as required, the coordination of asbestos related work in their building including notifying in advance appropriate personnel/occupants of scheduled asbestos related work in their building; 7. Handling asbestos emergencies as outlined in Section 7.3; Asbestos Management Program 0812212012 Facility Management 171 Page 16 City of Saint John The responsibilities of Forepersons / Supervisors for the City of Saint John include: 1. Recognizing hazards associated with potential ACMs in their workplace and where necessary, requesting information regarding the possible presence of asbestos in their workplace from the AMP Coordinator or Facility Contact or reviewing available ACM Assessment Reports; 2. Reviewing requests that are received from Facility Contacts, Municipal Departments, etc. to determine whether potential ACMs are present in the proposed work area by reviewing available ACM Assessment Reports and where necessary, requesting information regarding the possible presence of asbestos in the proposed work area from the AMP Coordinator; and 3. Coordinating with the AMP Coordinator and the Facility Contact a review of planned maintenance activities (Section 7.1.1) by facilities staff and determining whether the planned maintenance work will disturb ACMs; Note: In cases where no ACM Assessments Reports are available, it may be necessary for the Facility Contact, Facility Management Technologist or Forepersons/Supervisors to involve the AMP Coordinator in coordinating the sampling of building materials which may be disturbed by maintenance, project or other work activity prior to carrying out the said activity to confirm the absence of asbestos in the building materials that may be disturbed. Otherwise, if the building or structure was constructed prior to 1990, all building materials other than steel (metal), concrete, brick, wood, rubber, glass or fiberglass should be considered a PACM (Presumed Asbestos containing Material) and managed accordingly. Certain types of work will require the use of outside contractors and consultants and are best handled by outside contractors and/or consultants. Therefore, in these circumstances the contractor and consultant should be responsible for the following: Asbestos Consultant: 1. Updating the locations and approximate quantity of ACMs on building plans or on an inventory list and forwarding the updated asbestos plans and/or inventory list to the AMP Coordinator. Updates will be completed after routine inspections or after an abatement project (i.e. asbestos related work activity); 2. Classifying asbestos removal or repair work, preparing scope of work or tender documents, hiring asbestos contractors and coordinating asbestos related work with the AMP Coordinator or a Facility Management Technologist; 3. Filling out the Asbestos Work Notice Form (Appendix C) upon completion of asbestos related work and submitting it, along with Contractor Notification and Acknowledgement (CNA) form (Appendix C), to the AMP Coordinator or Facility Management Technologist; 4. Providing inspection and air monitoring during asbestos abatement projects. This includes ensuring proper asbestos removal/repair work and safety procedures are followed (Class 1, 11, etc.) and the specified work outlined in the contract, scope of work or tender is completed; and Asbestos Management Program 0812212012 Facility Management 172 Page 17 City of Saint John 5. Providing a written report to the AMP Coordinator or the Facility Management Technologist summarizing the asbestos-related work that has been completed during the abatement project and the results of air monitoring tests. The report is to include a copy of the waste manifest. Asbestos Contractor: 1. Completing and submitting to either the AMP Coordinator, Facility Management Technologist or the Asbestos Consultant, a Contractor Notification and Acknowledgement (CNA) form (Appendix C) prior to commencing any work; 2. Arranging the proper storage, transportation and disposal of any asbestos waste generated during asbestos related work activities; 3. Supplying waste manifests upon disposal to either the AMP Coordinator, Facility Management Technologist or the Asbestos Consultant; 4. Conducting all asbestos abatement project work in accordance with applicable Provincial Regulations; and 5. Providing written notice to WorkSafe NB prior to all asbestos abatement work regardless of its classification. Non -Asbestos Contractor: 1. Completing and submit a Contractor Notification and Acknowledgement (CNA) form to the Facility Management Technologists or the AMP Coordinator prior to conducting any work in areas where asbestos -containing materials have been identified; and 2. Stop or do not commence work and contact the Facility Management Technologists / Facility Contact / AMP Coordinator if materials are encountered or identified in the work areas that are suspected to contain asbestos. Facility personnel including cleaning contractors: 1. Contacting the Facility Contact or the AMP Coordinator prior to conducting any maintenance work or attaching or removing anything from interior walls/ceilings or other surfaces; and 2. Reporting any damage to walls or other building components to the Facility Contact or the AMP Coordinator. Asbestos Management Program 0812212012 Facility Management 173 Page 18 City of Saint John Val Procedures for conducting asbestos related work activities (i.e. asbestos abatements) have not been included in this AMP, since City of Saint John employees do not conduct any asbestos related work. Only Asbestos Emergency Response procedures as described in Section 7.3 are applicable for the City of Saint John. Should the situation change regarding asbestos related work, the AMP would require updating to include the applicable AMP work practices, additional training requirements for employees, as well as respiratory, medical, record keeping and general health and safety requirements. In order to prevent or minimize the chances of asbestos fibre releases, facility staff, occupants or tenants will not conduct any renovations or disturbances that may damage building materials containing ACMs. Activities that may disturb asbestos containing building materials include but are not limited to: • drilling, cutting, sanding, or removing asbestos -containing materials identified on walls and ceilings such as plaster, drywall jointing compound, texture coatings, troweled cementitious materials, etc.; • drilling, sanding or cutting into "Transite" cement board panels, piping, etc.; • removing or disturbing asbestos containing caulking, glazing (window), mastics, etc.; • drilling, sanding, or cutting into fire rated doors that may contain asbestos; 0 using high revolution floor polishers on ACM floor tiles; 0 drilling, cutting, or removing ACM vinyl sheet flooring; and 0 removing or disturbing ACM mechanical insulation. 7.1 Identification of Work That May Involve Asbestos The first step in any asbestos abatement work is to identify the potential for work to disturb ACM. The following are the three processes by which asbestos related work and asbestos concerns are identified at a City of Saint John owned and/or managed facility or structure. 7.1.1 Facility Activities Facility activities involve any activity (i.e. maintenance, operational, etc.) carried out on a routine basis by City of Saint John employees, facility staff and/or occupants including plumbing, electrical, roof repairs, etc. Supervisors and/or Foreperson will review all facility activities with the Facility Contact and determine if activities, such as planned maintenance, will disturb any known or suspected ACMs. The Facility Contact may ask for assistance from the AMP Coordinator to help determine whether the activities will disturb any known or suspected ACMs. If it is determined that known or suspected ACMs will be disturbed, the Facility Contact or Supervisors and/or Foreperson will coordinate with Facility Management (and/or AMP Coordinator), who can approve and initiate an Asbestos Related Work Asbestos Management Program 0812212012 Facility Management 174 Page 19 City of Saint John Project or arrange to have samples of suspected ACMs collected and submitted to an accredited laboratory to confirm the absence or presence of asbestos in the building material of concern. 7.1.2 Minor Repair Minor repairs generally refer to maintenance work that can be engaged by City of Saint John employees, facility staff or the Carpentry Shop without the assistance of Facility Management Technologists. Prior to the initiation of minor repairs by municipal employees, facility staff or work by the Carpentry Shop that will require a modification to the infrastructure of a building; the Facility Contact will consult available ACM Assessment Reports and/or with the AMP Coordinator to determine whether the work will potentially disturb any identified ACM or suspected ACMs. If it is determined that known or suspected ACMs will be disturbed, the AMP Coordinator will initiate an Asbestos Related Work Project. The AMP Coordinator may arrange to conduct sampling of specific suspect/presumed ACMs to confirm the absence or presence of asbestos prior to initiating an Asbestos Related Work Project. 7.1.3 Capital Projects Capital project work typically involves a substantial change to the infrastructure of a building at the facility. These projects are initiated by the Facilities Manager or designate based on a request from various municipal departments, Facility Contacts, etc. and are managed by Facility Management Technologists. The Facility Management Technologist will identify the areas affected from floor plans (based on a site visit, provided work description, etc.) and will submit them to the AMP Coordinator. In reviewing the floor and/or work plan and available Asbestos Assessment Reports, the AMP Coordinator will determine if the project will disturb any identified or suspected ACMs. If it is determined that known or suspected ACMs will be disturbed, the AMP Coordinator can approve and initiate an Asbestos Related Work Project by the Facility Management Technologist. The AMP Coordinator may arrange to conduct sampling of specific suspect/presumed ACMs to confirm the absence or presence of asbestos prior to initiating an Asbestos Related Work Project. If the presence of asbestos is confirmed, the AMP Coordinator will provide a floor plan of the work area illustrating the locations of ACMs for inclusion in the tender package for the project. The AMP Coordinator will also provide a specification for abatement as deemed appropriate. 7.2 Asbestos Related Work Projects The initiation of an asbestos related work project involves the AMP Coordinator overseeing the Asbestos Related Work or ensuring that the Facility Management Technologist undertakes the work in accordance with the Asbestos Management Program and Provincial Regulations. The AMP Coordinator is responsible for ensuring that facility staff and cleaning staff, when appropriate, are notified regarding the work through the Facility Contact. The AMP Coordinator or the Facility Management Technologist will then engage the asbestos consultant (if required) and the certified abatement contractor. The AMP Coordinator or the Facility Management Technologist will ensure that only qualified personnel will be engaged to conduct and monitor asbestos projects. The AMP Coordinator or the Facility Management Technologist will ensure the Contractor Notification and Asbestos Management Program 0812212012 Facility Management 175 Page 20 City of Saint John Acknowledgement Form (CNA) is received and confirm that all building and cleaning staff have been notified (if appropriate) before initiating the abatement. If a consultant is engaged, they will be responsible for monitoring the abatement as per the terms of their contract. The consultant will prepare and submit the Asbestos Work Notice Form (AWNF) and an asbestos abatement report directly to the AMP Coordinator or the Facility Management Technologist (who will forward a copy to the AMP coordinator). The AMP Coordinator is responsible for ensuring a copy of this information is maintained in the facilities AMP records. The AMP Coordinator will update the site specific AMP (or Facility Asbestos Containing Materials Assessment if available). 7.3 Asbestos Emergency Response Procedures In the event of an emergency, such as the partial collapse of a ceiling with asbestos -containing "Transite" ceiling panel boards or the collapse of piping covered with asbestos -containing insulation, special procedures are generally needed to minimize the spread of fibres throughout a building. These procedures are needed whether the ACM disturbance is intentional or unintentional. Therefore, in the event of an asbestos release episode, the following procedures, in accordance with NB reg. 92- 106), will be followed: * Clear the area of all occupants; • Isolate the area by closing doors and/or erecting barriers to restrict airflow as well as access to the site; * If asbestos fibres could enter the HVAC system, the system should be modified to prevent fibre entry or be shut down and sealed off; * Post warning signs; and • Notify the Facility Contact regarding the asbestos disturbance. The Facility Contact will notify the AMP Coordinator to arrange for removal, clean-up or repair of the asbestos material by qualified personnel. This may require asbestos consultants and/or contractors to develop a strategy for the cleanup operations. Prior to restarting the HVAC system in the area, a careful visual inspection and final asbestos clearance air monitoring will be conducted to verify satisfactory cleanup. 7.4 Air Monitoring In New Brunswick, regulations require clearance air sampling only at the completion of Class 3 asbestos related work. However, the AMP Coordinator should consider collecting background samples and area samples (i.e. perimeter) prior to and during Class 3 asbestos related work. Furthermore, clearance air sampling could be considered, at the discretion of the AMP Coordinator, upon completion of Class 2 work where an enclosure has been constructed or upon completion of a significant Class 1 project in sensitive areas such as occupied offices, daycares, etc. Asbestos Management Program 0812212012 Facility Management 176 Page 21 City of Saint John 8.0 EVALUATION OF ASBESTOS -CONTAINING MATERIALS AND ACTIONS FOR CONTROL A description of the criteria used in evaluating the condition, accessibility, and risk of exposure to asbestos -containing materials is provided in sections 8.1, 8.2 and 8.3. Proposed actions to manage the ACMs is described in section 8.4. The criteria is generally based on the Public Works and Government Services Canada (PWGSC) document entitled "Deputy Ministers Directive 057 — Asbestos Management" (Last Revised 1999/07/16) and industry standards of practice. 8.1 Assessment of Condition Spray Applied Fireproofing, Insulation, and Textured Finishes (Friable) In evaluating the condition of ACM spray applied as fireproofing, thermal insulation, or texture, decorative or acoustic finishes, the following criteria apply: Surface of material shows no significant signs of damage, deterioration, or delamination. Up to one percent visible damage to the total surface area is allowed within range of GOOD. Evaluation of sprayed fireproofing requires the assessor to be familiar with the irregular surface texture typical of sprayed asbestos products. GOOD condition includes unencapsulated or unpainted fireproofing or texture finishes, where no delamination or damage is observed, and encapsulated fireproofing or texture finishes where the encapsulation has been applied after the damage or fallout occurred. Fair FAIR condition is not utilized or considered as a valid criterion in the evaluation of sprayed fireproofing, sprayed insulation, or texture coat finishes. Poor Sprayed materials show signs of damage, delamination, or deterioration. More than one percent damage to surface of ACM spray. In observation areas, where damage exists in isolated locations, both GOOD and POOR condition may be reported. The extent or percentage of each condition will be recorded on the assessor's reassessment form. The evaluation of ACM spray applied as fireproofing, non-mechanical thermal insulation, or texture, decorative or acoustic finishes that are present above ceilings, may be limited by the number of observations made, and by building components such as ducts or full height walls that obstruct the above ceiling observations. Asbestos Management Program 0812212012 Facility Management 177 Page 22 City of Saint John Other Friable Asbestos-Containina Material In evaluating the condition of mechanical insulation (on boilers, breaching, ductwork, piping, tanks, equipment etc.) the following criteria are used: 5 11=11 I Insulation is completely covered in jacketing and exhibits no evidence of damage or deterioration. No insulation is exposed. Includes conditions where the jacketing has minor surface damage (i.e., scuffs or stains), but the jacketing is not penetrated. Fair Minor penetration damage to jacketed insulation (cuts, tears, nicks, deterioration or delamination) or undamaged insulation that has never been jacketed. Insulation is exposed but not showing surface disintegration. The extent of missing insulation ranges should be minor to none. Original insulation jacket is missing, damaged, deteriorated or delaminated. Insulation is exposed and significant areas have been dislodged. Damage cannot be readily repaired. The evaluation of mechanical insulation may be limited by the number of observations made and building components such as ducts or full height walls that obstruct observations. In these circumstances, it is not possible to observe entire lengths, areas, etc. of mechanical insulation from all angles. Non -Friable and Potentially Friable Materials Non -friable materials generally have little potential to release airborne fibres, even when damaged by mechanical breakage. However, some non -friable materials, i.e., exterior asbestos cement products, may have deteriorated so that the binder no longer effectively contains the asbestos fibres. In such cases of significantly deteriorated non -friable material, the material will be treated as a friable product. 8.2 Asbestos -Containing Material Debris The identification of the exact location or presence of debris on the top of ceiling tiles is limited by the number of observations made and the presence of building components such as ducts or full height walls that obstruct observations. Workers are advised to be watchful for the presence of debris prior to accessing, or working in proximity to, mechanical insulation or above ceiling areas of buildings with ACM, regardless of the reported presence or absence of debris. Asbestos Management Program 0812212012 Facility Management 178 Page 23 City of Saint John Debris from Friable ACM The presence of fallen ACM is noted separately from the presumed source of friable ACM (sprayed fireproofing, thermal insulation, texture, decorative or acoustic finishes or mechanical insulation) and is referred to as debris. Debris from Damned Non -Friable ACM The presence of fallen ACM, from damaged non -friable ACM, is reported separately from the non - friable ACM source. Only fallen non -friable ACM, that has become friable, is reported as debris. 8.3 Evaluation of Accessibility The accessibility of building materials known or suspected of being ACM is rated according to the following criteria: Access (A) Areas of the building within reach of all building users. Includes areas such as gymnasiums, workshops, and storage areas where activities of the building users may result in disturbance of ACM not normally within reach from floor level. Access (B) Frequently entered maintenance areas within reach of maintenance staff, without the need for a ladder. Includes: frequently entered pipe chases, tunnels and service areas or areas within reach from a fixed ladder or catwalk, i.e., tops of equipment, mezzanines. Access (C) Exposed Areas of the building above 8'0" where use of a ladder is required to reach the ACM. Only refers to ACM materials that are exposed to view, from the floor or ladder, without removing or opening other building components such as ceiling tiles, or service access doors or hatches. Does not include infrequently accessed service areas of the building. Access (C) Concealed Areas of the building which require the removal of a building component, including lay -in ceilings and access panels into solid ceiling systems. Includes rarely entered crawl spaces, attic spaces, etc. Observations are limited to the extent visible from the access points. Access (D) Areas of the building behind inaccessible solid ceiling systems, walls, or mechanical equipment, etc. where demolition of the ceiling, wall or equipment, etc., is required to reach the AM Evaluation of the Asbestos Management Program 0812212012 Facility Management 179 Page 24 City of Saint John condition and extent of ACM is limited or impossible, depending on the assessor's ability to visually examine the materials in Access D. 8.4 Action Matrix and Action Descriptions Depending on the condition and accessibility of ACMs, different actions may be required either to repair or remove the ACMs. Removal and repair should be conducted either by trained workers or approved certified contractors as described below. 8.4.1 Action Matrix The Asbestos Management Program requires the following responses: • Immediate clean-up of asbestos debris that is likely to be disturbed; and • The removal, repair or enclosure of friable ACM in POOR or FAIR condition where continued deterioration will result in debris that is likely to be disturbed. The following factors shall be considered in making site-specific recommendations for compliance with the regulation, and for the practical implementation of asbestos management: * ACM in POOR condition is not usually repairable. If an abatement action is necessary, removal is the recommended action (enclosure is a viable option in unusual circumstances). • Mechanical insulation in FAIR condition will be repaired or removed based on the following general recommendations, applied on a case by case basis. Repair ACM mechanical insulation found in FAIR condition in ACCESS (B) or ACCESS (C) EXPOSED areas. Remove ACM mechanical insulation found in FAIR condition in ACCESS (B) and ACCESS (C) EXPOSED areas, where future damage to the ACM is likely to occur. Remove ACM mechanical insulation found in FAIR condition in ACCESS (A) to eliminate the potential for re -damaging ACM by all building users. • ACM in GOOD condition present in ACCESS (A) can be managed by surveillance, as long as it is not disturbed by future renovation, maintenance or demolition. Proactive removal of the ACM in ACCESS (A) will be considered where damage is possible by ongoing occupant activity (accidental or intentional). * Non -friable or manufactured products are considered in the action matrix as follows: Non -friable and manufactured products reported in POOR condition, or friable debris resulting from the deterioration of non -friable ACM, are treated as friable materials and the appropriate Action, depending on accessibility, is determined from the Action Matrix for friable ACM. Asbestos Management Program 0812212012 Facility Management 180 Page 25 City of Saint John • For non -friable or manufactured products reported in GOOD condition, Action 7 (surveillance) is recommended regardless of accessibility. • Remove all ACM from a particular area where small quantities of asbestos are present and removal will negate the need for the use of any ACM related work procedures. 8.4.2 Action Descriptions The Action Matrix Table provided below establishes the recommended asbestos control action. The ACTIONS are described in full in the following the table and are to be utilized by the Asbestos Management Program Coordinator in managing identified ACMs. Table 8.1 Action Matrix Table ACCESS FRIABLE ACM CONDITION DEBRIS GOOD FAIR POOR (A) ACTION 5/7' ACTION 5/62 ACTION 3 ACTION 1 (B) ACTION 7 ACTION 6/53 ACTION 3 ACTION 1 (C) exposed ACTION 7 ACTION 6 ACTION 4 ACTION 2 (C) concealed ACTION 7 ACTION 7 ACTION 4 ACTION 2 (D) ACTION 7 ACTION 7 ACTION 7 ACTION 7 Notes: I If material in ACCESS (A)/GOOD condition is not removed ACTION 7 is required. 2 If material in ACCESS (A)/FAIR condition is not removed ACTION 6 is required. 3 Remove ACM in ACCESS (B)/FAIR condition if ACM is likely to be disturbed. ACTION 1 Immediate Clean-up of Debris That is Likely to be Disturbed Restrict access that is likely to cause a disturbance of the ACM debris and clean up ACM debris immediately by a certified contractor. Utilize correct asbestos procedures. This action is required for compliance with regulatory requirements. Employees, occupants, etc. should immediately notify the AMP Coordinator of this condition. ACTION 2 Entry Into Areas With ACM Debris — Class 2 Precautions At locations where ACM debris can be isolated in lieu of removal or cleaned up, use appropriate means to limit entry to the area. Restrict access to the area to persons utilizing Class 2 asbestos -work precautions (i.e. certified contractors). The precautions will be required until the ACM debris has been cleaned up by a certified contractor, and the source of the debris has been stabilized or removed. ACTION 3 ACM Removal Required for Compliance Remove ACM by a certified contractor for compliance with regulatory requirements. Utilize asbestos procedures appropriate to the scope of the removal work. Asbestos Management Program 0812212012 Facility Management 181 Page 26 City of Saint John ACTION 4 Access into Areas Where ACM is Present and Likely to be Disturbed by Access - Class 2 Precautions Only certified contractors using Class 2 asbestos precautions can enter or access into an area that is likely to disturb the ACM. ACTION 4 must be used until the ACM is removed (Use ACTION 1 or 2 if debris is present). ACTION 5 Proactive ACM Removal Remove ACM in lieu of repair, or at locations where the presence of asbestos in any condition is not desirable. ACTION 6 ACM Repair Repair ACM found in FAIR condition, and not likely to be damaged again or disturbed by normal use of the area or room. Upon completion of the repair work, treat ACM as material in GOOD condition and implement ACTION 7. If ACM is likely to be damaged or disturbed, during normal use of the area or room, implement ACTION 5. ACTION 7 Routine Surveillance Institute routine surveillance of the ACM. Trained certified contractors must use appropriate asbestos precautions (Class 1, Class 2 or Class 3) during disturbance of the remaining ACM. ACTION 8 Sample PACM For renovation or demolition work in areas with Presumed Asbestos Containing Materials (PACM), sample and analyze PACMs prior to disturbance. Asbestos Management Program 0812212012 Facility Management 182 Page 27 City of Saint John 9.0 PERIODIC INSPECTIONS Periodic reassessment inspections (often referred to as surveillance) of presumed or confirmed ACMs are an essential part of an AMP. The inspections involve identifying and recording changes in the condition of the ACMs including damage and deterioration, as well as changes in the use and activity of spaces containing ACMs. Reassessment inspections should be conducted every year for facilities that contain friable ACMs and every two years for facilities that contain non -friable ACMs. The Facility Manager will ensure that routine ACM inspections are carried out by the AMP Coordinator or by an asbestos consultant. The Facility Contact, if feasible, will accompany the AMP Coordinator or the asbestos consultant during the inspections so that changes in the condition of the ACM or use of space can be discussed. The AMP Coordinator will ensure that a procedure is in place to collect and maintain all routine inspection documentation and reports. Reassessment inspection documentation must be maintained on each site by the Facility Contact while the AMP Coordinator should also maintain copies of this documentation at Facility Management (City Hall). Furthermore, the building personnel should be trained to recognize damage and changes in the condition of confirmed and presumed ACMs. Facility staff who observes any changes to the condition of the ACMs will notify the Facility Contact as soon as possible. The Facility Contact will coordinate with the Facility Management Technologist who will coordinate with the AMP Coordinator for appropriate action to be taken. The City of Saint John Reassessment Inspection Form provided in Appendix D should be completed to document the results of periodic reassessment inspections. Special attention must be paid to friable ACMs and ACMs located in high activity areas that are susceptible to damage and subsequent deterioration. The following information, at a minimum, should be documented when performing the periodic reassessment inspections: • Location of the presumed or confirmed ACMs, address, building room(s), or general description; • Type of presumed or confirmed ACMs; • Present abatement status, if any (encapsulate, enclosed, or neither); • Evidence of physical damage; • Evidence of water damage; • Evidence of delamination or other deterioration; • Degree of accessibility of the material; • Level of work activity near the material; and, • Location of any nearby air plenums, air shafts or air streams. Asbestos Management Program 0812212012 Facility Management 183 Page 28 City of Saint John The ACM Reassessment Inspection Form should also be completed if damaged ACMs are noted during routine activities. Completed ACM Reassessment Inspection Forms should be filed with the site specific AMP. Building personnel who notice any changes to the condition of the presumed or confirmed ACMs should notify the AMP Coordinator immediately for appropriate action to be taken. Asbestos Management Program 0812212012 Facility Management 184 Page 29 City of Saint John 10.0 LABELLING The AMP Coordinator will coordinate the labelling protocol with the Facility Contact at City of Saint John facilities and buildings known or suspected to contain ACMs. It is not recommended that specific locations with asbestos containing materials such as ceiling tile, vinyl floor tiles, pipe insulation, etc. be labelled. However, warning signs should be placed at a visible location inside all mechanical rooms where friable asbestos containing insulation/materials are present. Other signs may be placed in strategic locations such as on interior "Transite" panelling that can easily be cut into or disturbed in areas such as inside maintenance shops. The signs placed on the interior of mechanical rooms will help remind building personnel (including Security and cleaning contractors) and/or outside contractors of the presence of asbestos containing materials in the mechanical rooms. Typically, a label will be placed at a visible position on a highly visible wall in the rooms with asbestos - containing mechanical insulation and/or "Transite" panelling and note the following: DANGER CONTAINS ASBESTOS Do Not Disturb The labels will help remind building personnel and/or outside contractors of the presence of asbestos in the walls/ceilings or insulation present. Asbestos Management Program 0812212012 Facility Management 185 Page 30 City of Saint John A91 -1a*1r* Under New Brunswick Regulation 92-106, an owner of a building is required to establish and maintain a training and instruction program for every worker in the building who is likely to work in close proximity to and may disturb presumed or confirmed ACMs. Therefore, a training program designed to address the specific needs of the facility staff will be developed and conducted. The training requirements will consist of instruction in: 1. The hazards of asbestos exposure; 2. Identification of suspect ACMs; 3. Roles and responsibilities; and 4. Emergency procedures. The Joint Health and Safety Committee must be informed of the time and place where these specific types of instruction and training are to be carried out. Training of workplace parties in their roles and responsibilities related to asbestos management is one of the most important aspects of a successful and effective AMP. To avoid duplication, training sessions should be structured and delivered in modules in order to target specific requirements and duties. The following two modules are applicable to the City of Saint John facilities: 1. Asbestos Awareness Training; and, 2. Asbestos Management Training. Instruction and training will be conducted by competent personnel who are fully qualified as a result of their knowledge and experience with the requirements of the asbestos regulations. They will be familiar with performance standards established by the asbestos regulations and knowledgeable about the potential or real danger to health or safety in the work place related to asbestos issues. Asbestos Awareness Training Asbestos Awareness Training is a course that municipal employees will be required to take if they are likely to work in close proximity to and may disturb presumed or confirmed ACMs in any facility, structure or building they may occupy or frequently visit. This session should also be provided to individuals who supervise workers or contractors who may work near or with asbestos materials. This course should be general in nature and should address the hazards of exposure to asbestos and introduce the requirements of the New Brunswick Regulation 92-106. Asbestos reporting and emergency procedures should also be covered in the general asbestos awareness session. The training session should place emphasis on the awareness and identification of ACMs, and the person Asbestos Management Program 0812212012 Facility Management 186 Page 31 City of Saint John (i.e. Facility Contact, AMP Coordinator, etc.) to notify should damage occur to presumed or confirmed ACMs. Asbestos Management Training Asbestos Management Training should be provided to supervisors and management personnel to provide information relating to the: • requirements of the asbestos regulation; • results of the asbestos building materials assessments; • classification of asbestos work; • asbestos management program; • asbestos project control; and, • asbestos reporting and emergency procedures. This session should be at a level so that the people in charge of this type of work understand their roles and responsibilities fully and know how to manage asbestos in their area. Upon completion of the above noted training sessions, participants should be provided with a certificate of training. An example form for maintaining a list of trained employees is provided in Appendix E. The AMP Coordinator should ensure that this record is completed for each applicable site. The AMP Coordinator should also be responsible for reviewing the site training requirements and informing the Facility Contact of any changes or updates on an annual basis or whenever new information becomes available. New facility staff will be informed of the presence of ACMs and briefed on the Asbestos Management Program before they begin work. At the earliest possible convenience they will attend a training program. When work near or on presumed or confirmed ACMs could result in the material being disturbed, qualified asbestos abatement contractors should be retained for the work. Particular care should be taken before allowing outside contractors and/or constructors to work on or near presumed or confirmed ACMs. Contractors and/or constructors should be provided with a report detailing the location of confirmed or presumed ACMs in the building. The AMP Coordinator should require documentation confirming the contractor and/or constructor is familiar with the site specific AMP, has experience working with or around ACMs, and has adequately trained workers and has proper insurance. The Contractor Awareness Form located in Appendix C can be used to document this. A trained member of the building custodial or maintenance workers and/or the Facility Contact or the AMP Coordinator should act as liaison and monitor maintenance and work performed on presumed or confirmed ACMs by outside contractors. Contractors involved in asbestos abatement work should provide copies of their insurance documentation to the City of Saint John outlining their coverage specifically for the removal of asbestos. Asbestos Management Program 0812212012 Facility Management 187 Page 32 City of Saint John 12.0 NOTIFICATIONS Providing information in a timely manner to building occupants (including tenants), contractors and workers is an important aspect of the AMP. Upon completion of site specific AMPs, the AMP Coordinator or the Facility Manager will inform cleaning contractors, and outside contractors (if applicable) about the location and physical condition of the ACMs that are located in close proximity, and stress the need to avoid disturbing the material. Facility staff, municipal employees, occupants, etc. will be notified about the presence of ACMs at the implementation of this AMP. Facility staff, cleaning and outside contractors will be notified for two reasons: 1. The law requires that owners inform building occupants of any potential hazard in their vicinity; and 2. Informed persons are less likely to unknowingly disturb the material and cause dust to be released into the air. Outside contractors will be informed about the presence of ACMs in the work location by the AMP Coordinator or the Facility Manager prior to commencement of their work. Contractors must sign a Contractor Notification and Acknowledgement form prior to conducting any work (Appendix C). The AMP Coordinator or the Facility Manager will inform cleaning and outside contractors by sending them a letter notifying them of the presence and location of ACM that is in close proximity to their work areas. The information given to all contractors doing work at the facility will contain the following points to reflect the building conditions (Hilton Belyea Arena used as an example below): 0 Asbestos Containing Materials (ACMs) have been found at the City of Saint John's Hilton Belyea Arena and are located in the following areas: Hilton Belyea Arena — In pipe fitting insulation associated with mechanical equipment and piping throughout the building. — In drywall jointing compound present on gyproc walls, columns, ceilings, and bulkheads in the viewing area and storage room on the second floor. — In vinyl floor tiles (12" x 12" tan with black and orange streaking pattern) present in a number of rooms. — In Fire -rated doors (Presumed ACM) • The ACMs at the Hilton Belyea Arena are in good condition and hence do not pose a risk to human health. (Note: only after all ACMs in fair condition are repaired or removed.) • Asbestos only presents a health hazard when fibres become airborne and inhaled. The mere presence of ACMs does not represent a health hazard. Asbestos Management Program 0812212012 Facility Management 188 Page 33 City of Saint John • Do not disturb the ACMs. Activities that may disturb ACMs include cutting, drilling, sanding, or removing the above mentioned building materials. Contact the AMP Coordinator or the Facility Contact (municipal site contact) to make the necessary arrangements if you wish to undertake an activity that may disturb any ACM. 0 Report any evidence of disturbance or damage of ACMs to: Name: Facility Contact /AMP Coordinator Telephone (506) 658-2869 0 Facility staff are taking special precautions during their work to guard against disturbing ACMs. 0 Report any improper action (relative to ACMs) to the Facility Contact or the AMP Coordinator. All ACMs and suspect ACMs are inspected periodically and additional measures will be taken if needed to protect the health of facility staff. The AMP Coordinator or the Facility Contact will make every effort to provide adequate advanced notice to facility staff and contractors (if applicable) of all planned repair, renovation, maintenance or installation work to be completed in the relevant building areas they occupy that may disturb ACMs. Asbestos Management Program 0812212012 Facility Management 189 Page 34 City of Saint John 13.0 RECORD KEEPING Documentation regarding any asbestos related activities must be retained for each site, facility or structure known or suspected to contain ACMs by the AMP Coordinator. The AMP Coordinator will ensure that procedures are in place and are followed to maintain the following documentation/records. 1. Work records documenting all asbestos-related activities, including, but not limited to, repair, enclosure and removal work done at a facility or structure owned and managed by the Facility Management (i.e. City of Saint John) must be retained indefinitely; 2. Training records shall be maintained for the duration of employment plus 1 year. Copies shall be placed in worker personnel files; 3. Notification of the presence of ACMs and other asbestos related documents and correspondence with facilities staff, outside contractors and consultants shall be maintained indefinitely; 4. Notification letters sent to cleaning contractors (or other contractors) prior to asbestos related work in areas they may be working in shall be maintained indefinitely; 5. Asbestos assessment reports, updates and addenda that reflect the changing condition and quantity of ACMs will be maintained indefinitely; 6. A completed asbestos waste manifest for disposed ACMs must be maintained for at least two years; and 7. The written AMP shall be retained by Facility Management indefinitely and updated when appropriate. Asbestos Management Program 0812212012 Facility Management 190 Page 35 City of Saint John MKI -1a*1r* The following action plan has been prepared specifically and solely for City of Saint John Facility Management. Action Plan — General In accordance with provincial regulations, federal directives and best management practices, the following should be carried out: 1. Appoint an AMP Coordinator. The AMP Coordinator should be someone within the Facility Management Department who is knowledgeable of the facilities, on-site operations and activities in each facility. 2. Provide asbestos training to applicable municipal employees (Section 11.0). 3. Make this Asbestos Management Program document available to all personnel (e.g. tenants, employees), including the City of Saint John Occupational Health & Safety Committee and outside contractors, who will be working in facilities owned or managed by City of Saint John Facility Management that are known or suspected to contain asbestos -containing materials. 4. Use the forms (i.e. Contractor Notification Awareness, Asbestos Work Notice, etc.) for asbestos projects and maintain written records. 5. Monitor and document maintenance, renovation and repair work conducted at facilities that are known or suspected to contain asbestos -containing materials and owned/managed by City of Saint John Facility Management. 6. Implement and administer this AMP. Although Stantec developed this AMP to be in accordance with current applicable statutes and regulations in New Brunswick, it should be customized (i.e. site specific AMPs), maintained and updated by Facility Management to reflect actual site conditions for each facility/property to which the AMP applies. Action Plan - Short Term Action Plan A list of City of Saint John facilities known or suspected (based on age) to contain asbestos -containing materials (ACMs) is presented in Appendix A. Since the majority of buildings owned and managed by the City of Saint John have not had formal ACM assessments completed, the following is a suggested priority list for assisting the City of Saint John in determining in which order buildings/structures should be assessed for the presence of asbestos -containing materials (ACMs): 1 Buildings/structures constructed prior to 1990 that are typically occupied fulltime by municipal staff and/or are often used/visited by members of the public (prioritizing those buildings that may contain a Daycare or other groups of potentially sensitive individuals). Included in this Asbestos Management Program 0812212012 Facility Management 191 Page 36 City of Saint John prioritization level should be buildings/structures constructed prior to the 1990 where there are current plans for major renovation and/or demolition in the near future. 2. Buildings/structures constructed prior to 1990 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public. 3. Buildings/structures constructed prior to 1990 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied). 4. Buildings/structures constructed between 1990 and 2000 that are typically occupied by municipal staff full time and/or are often used / visited by members of the public. 5. Buildings/structures constructed between 1990 and 2000 that are only occasionally occupied by municipal staff (i.e. not each day nor full time) and are sometimes used/visited by members of the public. 6. Buildings/structures constructed between 1990 and 2000 that are only used by municipal staff. This level can further be prioritized based on occupational levels (i.e. occupied everyday vs. occasionally occupied). Site specific AMPs based on the results of existing ACM assessments completed to date should be developed and implemented at each facility. As ACM Assessments are undertaken in accordance with the suggested priority list noted above, site specific AMPs should also be completed. Action Plan - Long Term Action Plan Although not required by the provincial regulation (i.e. N.B. Regulation 92-106), accessible friable ACMs (i.e. mechanical insulation, pipefittings, etc.) located in non-mechanical rooms (e.g. publically accessible or areas occupied by municipal staff) should be removed from the municipal facilities over the long term. This would eliminate future asbestos management costs and significantly reduce potential asbestos exposures to on-site personnel. Completion within a five to ten year timeframe should be considered. For all ACMs that will remain, on-going inspection and maintenance should be completed. Where required, removal, repair, etc. should be completed in accordance with work procedures outlined in this AMP. Prior to a demolition or partial demolition project (e.g. renovations), remove ACMs that are likely to be disturbed through such work and follow appropriate procedures as dictated by the AMP Coordinator. Asbestos Management Program 0812212012 Facility Management 192 Page 37 City of Saint John This Asbestos Management Program (AMP) has been prepared for the sole benefit of the City of Saint John. The program may not be relied upon by any other person or entity without the express written consent of Stantec Consulting Ltd. and City of Saint John. Any uses that a third party makes of this program, or any reliance on decisions made based on it, are the responsibility of such third party. Stantec Consulting Ltd. accepts no responsibility for damages, if any, suffered by any third party as a result of decisions made or actions based on this program. Stantec Consulting Ltd. does not assume any responsibility for the interpretation or implementation of the Asbestos Management Program. The responsibility for implementation and maintaining all aspects of the asbestos management program lies with building management for each property to which this AMP is applied. In expressing the opinions stated in this program, the preparer has exercised the degree of skill and care ordinarily exercised by a reasonable prudent environmental health and safety professional in the same community and in the same time frame given the same or similar facts and circumstances. Documentation and data provided by the Client, designated representatives of the Client or other interested third parties, or from the public domain, and referred to in the preparation of this document, have been used and referenced with the understanding that the preparer assumes no responsibility or liability for their accuracy. The independent conclusions represent our professional judgment based on information and data available to us during the course of this assignment. Factual information regarding operations, conditions, and test data provided by the Client or their representative has been assumed to be correct and complete. The conclusions presented are based on the data provided. We trust that the information presented herein meets your present requirements. Asbestos Management Program 0812212012 Facility Management 193 Page 38 City of Saint John CITY OF SAINT JOHN FACILITIES KNOWN OR SUSPECTED TO CONTAIN ASBESTOS CONTAINING MATERIALS imol City of Saint John Facilities Known or Suspected to Contain Asbestos Facility ID Building Name Facility ID Building Name 021 Carnegie Building (SJ Arts) 026** Peter G. Murray Arena 042 City Market 031 ** Leisure Services Offices 091 Peel Plaza Project Office (50 Carleton) 034** Shamrock Park Clubhouse 027 Hilton Belyea Arena 035** Forest Hills Maintenance Depot/Office 028 Charles Gorman Arena 036** Forest Hills Ball Field/Canteen 030 Stewart Hurley Arena 037** Dominion Park Canteen/Clubhouse 051 Carleton Community Centre 038** Dominion Park Storage Building 052 North End Community Centre 039** Seaside Park Lawn Bowling Clubhouse 061 Fire Station #1 (47 Leinster Street) 040** Lancaster Memorial Clubhouse 063 Fire Station #4 (36 Courtney Avenue) 041 ** King Square Bandstand 073 Municipal Operations Garage (Fleet Maintenance) 043** Rockwood Park Horse Barn 001** City Hall Building 044** Rockwood Park Storage Barn 005** Reversing Falls Tourist Bureau 046** Rockwood Park A -Frame 006** Tourist Information Centre West 053** Forest Glenn Community Centre 008** Barbour's General Store 054** Somerset Community Centre 009** Red School House 058** South End Community Centre 010** Fort Howe Blockhouse 062** Fire Station #2 012** Loch Lomond Community Centre 065** Fire Station #6 013** Aquatic Centre 067** Fire Station #8 014** Chipman Hill Pedway 063** Police Station East 015** St. Patrick Street Pedway 070** Police Headquarters North 016** Aquatic Centre Pedway 072** Municipal Operations Complex 020** Lord Beaverbrook Rink 076** Municipal Operations Lunch Room 022** Mispec Beech Canteen 079** Works North Garage/Offices 023** Mispec Pump House 002** City Hall Parking Garage *Note: No ACMs were identified during assessments completed at the building, however, based on its age, ACMs may be present within enclosed ceiling and wall systems, pipe chases, and other inaccessible areas in the building. "Note: No comprehensive assessment (survey) was completed at building or structure. However, based on their age, suspect building materials present in the buildings or structures noted on the above list should be presumed to contain asbestos unless proven otherwise. WON CONTACT INFORMATION FOR KEY WORKPLACE STAFF WOT-1 I- 1.0101 Z, 111 C[OA a I ki 1 ;1010 IT, T-1111 I M ki 701za 114 VATITS] 0 114:2 W-11TO] :&t r-111 a 9 Asbestos Management Program City of Saint John Facility Management *Insert the names and phone numbers of the employees responsible for the following roles. Workplace Parties Name Phone Numbers Facility Manager Asbestos Management Program Coordinator Facility Management Technologist Facility Contact / Supervisor(s) Joint Health and Safety Committee or Health and Safety Representative Kill] APPENDIX C CONTRACTOR NOTIFICATION AND ACKNOWLEDGEMENT FORM AND ASBESTOS WORK NOTICE FORM Kly, CONTRACTOR EMPLOYEE: By signing this form I acknowledge and understand that the City of Saint John, New Brunswick has an Asbestos Management Program and that I may be working in areas with asbestos -containing materials. I understand I can review the Asbestos Building Materials Assessment for the site, if I should have any concerns. Should my work require the disturbance or I disturb any of the asbestos -containing materials, I will immediately report this to the AMP Coordinator at the City of Saint John, ph: or cell: CONTRACTOR'S SIGNATURE 141! DATE DATED: FACILITY ID: FACILITY NAME: AREA OF WORK: I PROJECT DESCRIPTION: 1111011 If -0 :4 all -M 1:0111&I a 1011611 M I OWN 9 AA 9 1 kTA I ICONTRACTOR: NO. OF PERSONNEL: SUPERVISOR/ PHONE: FOREPERSON: (PRINT) (WORK) (SIGNATURE) (HOME) FOR AMP COORDINATOR MANAGER APPROVAL ASBESTOS OPERATION: Low- Moderate- High- Glove - Risk Risk Risk bag COMMENCEMENT APPROVED: DATE: (PRINT) (SIGNATURE) COMPLETION APPROVED: DATE: (PRINT) (SIGNATURE) in il l'\ e . l ASBESTOS -CONTAINING MATERIALS REASSESSMENT INSPECTION FORM Kill § § ww §§� « s 0 u { 2 m § § « mz< LL§U. k -71 \(D -E q ¥J APPENDIX E EXAMPLE FORM FOR MAINTAINING LIST OF TRAINED EMPLOYEES Wil LIST OF TRAINED EMPLOYEES Asbestos Awareness City of Saint John - Building Name Employee Date of Training Level Name Training 1 2 Notes: Level 1 Asbestos Awareness Training Level 2 Asbestos Management Training 212 F_1:j:7:Ikl17U LEGISLATION 214 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 1 of 18 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick referenced in New Brunswick Regulation 92-106 under the Occupational Health and Safety Act 216 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 2 of 18 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick For further information contact the: New Brunswick Occupational Health and Safety Commission 500 Beaverbrook Court, P.O. Box 6000 Fredericton, N.B. E3B 5H1 Tel.: 506-453-2467 Toll free in New Brunswick: 1-800-442-9776 Fax: 506-453-7982 March 19, 1992 Publisher: Queen's Printer for New Brunswick 217 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 3 of 18 ISBN 1-55048-943-7 Printed in New Brunswick TABLE OF CONTENTS SUBJECT Section Introduction Definitions 1 amended water — eau modifiee approved — approuvd asbestos — amiante asbestos -containing material — matdriau contenant de P amiante building — batiment competent — compdtent Class 1, Class 2 or Class 3 — Classe 1, Classe 2 ou Classe 3 fibre — fibre fibre/cm3 — fibre/CM3 friable material — matdriau friable 218 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 4 of 18 HEPA filter — Filtre h haute efficacitd NIOSH — NIOSH officer — agent waste material — ddchets wetting agent — agent mouillant Application 2 Inspection and Determination of Asbestos 3 Asbestos Management Program 4 Class 1 Operations and Procedures 5 Class 1 Operations 5.1 Class 1 Procedures 5.2 Class 2 Operations and Procedures 6 Class 2 Operations 6.1 Class 2 Procedures 6.2 Class 3 Operations and Procedures 7 Class 3 Operations 7.1 Class 3 Procedures 7.2 Preparation 7.2.1 Asbestos Removal 7.2.2 Cleanup of Removal Area 7.2.3 Clearance Sampling 7.2.4 Encapsulation 7.2.5 Instruction and Training 8 Notification of Class 2 or Class 3 Projects 9 Prohibitions 10 INTRODUCTION Asbestos is a general term which is used to describe a group of fibrous mineral silicates. 219 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 5 of 18 The three main types of asbestos include: chrysotile (white asbestos), amosite (brown asbestos) and crocidolite (blue asbestos). Commercially, asbestos has been used in such applications as fireproofing, textiles, friction products, reinforcing materials (i.e. cement pipes and structures) and insulation, both thermal and acoustical. Its properties, such as non -combustibility, high tensile strength, chemical resistance and flexibility contributed to its wide use. A variety of lung diseases and cancer have been associated with exposure to airborne asbestos fibres. As a result, the use of asbestos has been restricted in many jurisdictions. Where asbestos products are still in use, a concerted effort has been made to minimize exposure of those individuals handling the product and of the general public. This Code of Practice has been developed to provide safe handling procedures to minimize exposure to asbestos -containing materials. Many different types of work activities can be undertaken when dealing with asbestos -containing materials. The potential exposure of employees to airborne asbestos fibres, and the risks involved, will vary greatly with the type of work done. Thus, for the purposes of this Code of Practice, asbestos-related work has been classified under three different classes (Class 1, 2 and 3) depending on the degree of risk of exposure, and the controls that are required to keep the exposure as low as possible. Where a dispute arises as to the classification of an operation under this Code of Practice, any party to the dispute may notify an officer, who shall investigate, and deliver a decision in writing to the parties before further work is done. Sections 5, 6 and 7 deal with Classes 1, 2 and 3 respectively. Section 8 deals with instruction and training. SECTION 1 DEFINITIONS "amended water" means water to which a wetting agent has been added; "approved" means approved by an officer appointed under the Occupational Health and Safety Act; "asbestos" means any of the following fibrous silicates: chrysotile, amosite, crocidolite, actinolite, anthophyllite, or tremolite; "asbestos -containing material" means material, including fireproofing, friction products, textiles, insulation or reinforcing materials, which contains one per cent or more by volume of asbestos; "building" includes a structure, and without restricting the generality of the foregoing, includes electrical, plumbing, heating and air handling equipment, and rigid duct work; "competent" means (a) qualified, because of such factors as knowledge, training and experience, to do assigned work in a manner that will ensure the health and safety of persons, (b) knowledgeable about the provisions of the Act and the regulations that apply to the assigned work, and (c) knowledgeable about potential or actual danger to health or safety connected with the assigned work; "Class 1, Class 2, or Class 3" means an operation and procedure described in Sections 5, 6 and 7 respectively; "fibre" means a fibre of asbestos that is more than five micrometres in length and that has a length -to -width ratio of not less than three to one as viewed in a phase -contrast optical microscope at four to five hundred magnification; "fibre/cm3" means fibres of asbestos per cubic centimetre of air; we http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 6 of 18 "friable material" means material that, when dry, can be or has been crumbled, powdered or pulverized by hand pressure; "HEPA filter" means a High Efficiency Particulate Aerosol filter that is at least 99.97 per cent efficient in collecting a 0.3 micrometre aerosol; "NIOSH" means National Institute of Occupational Safety and Health of the U.S. Department of Health and Human Services; "officer" means an occupational health and safety officer appointed under section 5 of the Occupational Health and Safety Act, Chapter 0-0.2; "waste material" means any removed asbestos containing material not intended for reuse and asbestos contaminated material that cannot be cleaned adequately for reuse and includes disposable clothing and personal protective equipment; "wetting agent" means any product that when added to water will lower the water viscosity and help to penetrate the asbestos material. SECTION 2 APPLICATION 2.1 This Code of Practice applies to every place of employment within the jurisdiction of the Occupational Health and Safety Act. 2.2 An owner/employer to whom this Code of Practice applies shall take every precaution reasonable in the circumstances, to ensure that every employee who is not an employee of the owner/employer, and who has access to the workplace, is protected, and every such employee shall comply with the requirements of this Code of Practice. SECTION 3 INSPECTION AND DETERMINATION OF ASBESTOS The inspection, sampling and analysis of suspected asbestos -containing material is extremely important. Visual inspection, and checking of the building's records, may not be adequate to establish the presence of asbestos. Suspect material could contain glass fibres, cellulose or other non -asbestos mineral fibres. It is critical, therefore, that bulk sampling of suspected materials in buildings be carried out properly, and that laboratory analyses are performed accurately. 3.1 Before performing the demolition, alteration or repair of machinery or equipment, `or of a building, aircraft, locomotive, railway car, vehicle or ship, or any part known to contain, or suspected of containing, asbestos, the owner/employer shall inspect and carry out bulk sample analysis to establish whether or not any material that is likely to be handled, dealt with, disturbed or removed contains asbestos. 3.2 For the purposes of this Code of Practice, an acceptable procedure for establishing whether asbestos is present in material is as follows: (a) One sample should be taken from each room or area containing the same material. (b) Separate samples should be taken where there is a difference in the texture or color of the material. (c) A small container should be used, such as a plastic 35 mm film canister, or a small wide-mouth glass jar with a screw -on lid. The container should be dried and cleaned. (d) The material from which the sample is drawn should not be otherwise disturbed or damaged. (e) The area around where the sample is collectec shpuld be sprayed with a light mist of water to prevent further 21 httD://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 7 of 18 damage and fibre release during collection. (f) The open end of the container should be gently twisted into the material. A core of the material should fall into the container. A sample can also be taken by using a knife to cut out or scrape off a small piece of material, and then place it into the container. Be sure to penetrate any protective coating and all the layers of material. (g) The sample container should be tightly closed. The exterior of the container should be wiped with a damp cloth to remove any material which may have adhered to it. (h) The container lid should be taped to prevent the accidental opening of the container during shipment or handling. (i) The sample container shall be labelled to identify the location and date the sample was taken, and bear a unique identification number. (j) A written record of each sample shall be made by noting the date the sample was taken, the location of the material sampled, the area or room sampled, and the identification number. (k) The bulk sample(s) obtained shall be analyzed in a laboratory which has the experience and training to conduct analyses with precision and accuracy. (l) The request for analysis shall specify: (i) Classification of the type of asbestos, (ii) Per cent composition by volume of asbestos in the sample. 3.3 Where, upon inspection and bulk sampling, any material has been found to contain asbestos, the owner/employer shall prepare an inspection report in writing containing: (a) the type and content of asbestos and, (b) drawings, plans and specifications, as appropriate, to show the location of the asbestos material. SECTION 4 ASBESTOS MANAGEMENT PROGRAM 4.1 Where it has been established by inspection and bulk sample analysis that material containing asbestos has been used in a building, an owner/employer shall ensure that an asbestos management program is developed in writing and maintained while the asbestos -containing materials remain in the workplace. 4.2 The owner/employer shall: (a) Inform the Joint Health and Safety Committee (if any) or the Health and Safety Representative (if any) of the findings; (b) ensure that the damaged asbestos -containing material is cleaned up and removed using the appropriate procedures detailed in sections 5, 6 and 7; (c) repair, seal, remove or permanently enclose the asbestos -containing material where it is readily apparent that the material will continue to deteriorate; (d) prepare and maintain on the premises a record of the location of the asbestos material; (e) notify in writing any employers who may be at or adjacent to the location of the asbestos material; 222 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 8 of 18 (f) ensure that employees who may be working close to the asbestos are warned not to disturb it; (g) identify where practicable the asbestos -containing material by the use of color coding, labels, placards or any other mode of identification; (h) inspect the asbestos material at reasonable intervals in order to determine its condition. 4.3 The owner/employer shall also: (a) institute and maintain a program, in consultation with the Joint Health and Safety Committee or the Health and Safety Representative, for the training and instruction of every worker employed in the building by the owner/employer who is likely to work in close proximity to and may disturb the asbestos material. This training and instruction shall include, but not necessarily be limited to: (i) the hazards of asbestos exposure; (ii) the use, care and maintenance of protective equipment and clothing to be used and worn; (iii) the work practices and procedures to be used in doing the work as prescribed by this Code of Practice; (iv) the disposal procedures for asbestos -contaminated materials; and (v) personal hygiene. SECTION 5 CLASS 1— OPERATIONS AND PROCEDURES 5.1 Class 1— Operations For the purposes of this Code of Practice, operations under Class 1 are: (a) the installation or removal of manufactured products containing asbestos, including products such as vinyl or acoustic tiles, gaskets, seals, packing, friction products, or asbestos cement products; (b) the cutting, drilling or shaping of a product mentioned in paragraph (a) by the use of hand operated tools; (c) the use of power tools having a dust collection device equipped with a HEPA filter to cut, grind, or abrade a product mentioned in paragraph (a); (d) the removal of drywall where asbestos joint -filling compounds have been used; (e) the opening of ceiling tiles for inspection purposes; (fl the clean-up of small quantities of friable asbestos debris that has detached from insulation; (g) the opening of brake drums, and replacement or repair of brake pads; and (h) repair or replacement of clutches. 5.2 Class 1— Procedures An employer shall ensure that the following procedures applying to Class 1 operations are complied with: 223 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 9 of 18 (a) before beginning work, visible dust is removed with a damp cloth or a vacuum equipped with a HEPA filter, from any surface in the work area, including the surface to be worked on, if the dust on that surface is likely to be disturbed; (b) the spread of asbestos dust from the immediate work area is controlled by measures appropriate to the work to be done, including the use of drop sheets of polyethylene or other suitable material; (c) in the case of an operation mentioned in paragraphs 5.1(b), (c) and (d), the product is to be wetted, unless wetting creates a hazard or causes damage; (d) frequently and at regular intervals during the work and immediately upon completion of the work; (i) dust and waste containing asbestos is cleaned up and removed using a vacuum equipped with a HEPA filter, or by damp mopping; (ii) drop sheets that will be re -used are cleaned using a vacuum equipped with a HEPA filter or by damp wiping; (e) compressed air hoses are not used to disperse the dust; () NIOSH -approved disposable respirators suitable for asbestos (or better) are made available for the use of employees; (g) waste material is discarded according to the requirements of the New Brunswick Department of the Environment; and (h) waste material is transported in accordance with the Transportation of Dangerous Goods Act. SECTION 6 CLASS 2 — OPERATIONS AND PROCEDURES 6.1 Class 2 — Operations For the purposes of this Code of Practice, operations classified under Class 2 are: (a) the removal of a false ceiling, or part of it, to obtain access to a work area, where a significant quantity of friable material containing asbestos is likely to be lying on the surface of the false ceiling; (b) the minor removal or minor disturbance (less than 30 square feet of surface area) of friable material containing asbestos during the repair, alteration, maintenance or demolition of a building, aircraft, ship, locomotive, railway car or vehicle or any machinery or equipment, or part thereof, or where the minor removal or disturbance is not a Class 1 operation; (c) the application of tape or a sealant or other covering to pipe or boiler insulation containing asbestos; (d) the removal of pipe insulation containing friable asbestos with the help of a commercial containment bag (glove bag); (e) the enclosure of asbestos -containing material; (f) the use of a power tool not having a dust collection device equipped with a HEPA filter to cut, grind or abrade a product mentioned in paragraph 5.2(a); and (g) any operation not mentioned in paragraphs (a) to (e) that may cause exposure of an employee to asbestos, and that is not classified as a Class 1 or a Class 3 operation. 6.2 Class 2 — Procedures 224 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 10 of 18 6.2.1 The employer shall ensure that (a) amended water is used to control the spread of asbestos dust, unless wetting creates a hazard or causes damage; (b) eating, drinking, chewing or smoking is not permitted in the work area; (c) only persons wearing protective clothing and proper respiratory protection enter a work area that has been designated as Class 2; (d) every employee who enters the work area is provided with respiratory protective equipment, and that (i) respirators are NIOSH approved, reusable, air purifying dust respirators (or better), for protection against asbestos; (ii) when not in use, reusable respirators are maintained and stored in a clean and sanitary location which is easily accessible; (iii) proper -fitting respirators are provided to the employee; (iv) where practicable, the respirator is assigned to workers for their exclusive use; and (v) respirators are cleaned, disinfected and inspected after each shift during which they are used, if issued for the exclusive use of one employee, or after each use when used by more than one employee; (e) protective clothing is provided to every employee who enters the work area, and that (i) the protective clothing consists of full body covering, including head covering, with snug -fitting cuffs at the wrists, ankles and neck, (disposable protective coveralls are strongly recommended), and footwear; and (ii) it is repaired if torn; (iii) it is left inside the work area, or is decontaminated using a vacuum equipped with a HEPA filter before leaving the contaminated work area; and (iv) it is discarded as asbestos -contaminated material, (or washed if reusable), upon completion of the removal project; (f) facilities for washing hands and face are made available to an employee, and are used by every employee, when leaving the work area; (g) the work area is identified by clearly visible signs warning of the asbestos -dust hazard; (h) compressed air is not used to clean up or remove asbestos -dust from any surface; (i) before commencing work that is likely to disturb friable material containing asbestos that is crumbled, pulverized or powdered, and that is lying on any surface, the friable material is cleaned up and removed by damp -wiping, or by using a vacuum equipped with a HEPA filter; (j) the spread of asbestos -dust from the work area is prevented, where practicable, by (i) an enclosure of polyethylene or other suitable material thick enough to withstand wear and tear where walls do not enclose the work area; (ii) the use of drop -sheets; or (iii) disabling the mechanical ventilation system serving the work area, and by sealing the ventilation ducts to and from the work area; 225 httn://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 11 of 18 (k) frequently and regularly during the work, and immediately upon completion, (i) dust and waste containing asbestos is cleaned up and removed by damp -mopping, and placed in a suitably lined container or a six mil polyethylene bag or by using a vacuum equipped with a NEPA filter; (ii) drop sheets and barriers that are to be reused are thoroughly cleaned; (l) drop sheets and barriers that are to be discarded are considered and treated as asbestos -contaminated material; and (m) waste materials, including discarded polyethylene sheeting, sealing tape, cleaning materials, protective clothing, vacuum bags, and other contaminated materials, are (i) placed in a six mil polyethylene bag, labelled as containing asbestos; (ii) secured against unauthorized removal or damage; (iii) transported in accordance with the Transportation of Dangerous Goods Act; and (iv) discarded according to the requirements of the New Brunswick Department of the Environment. 6.2.2 An employee shall: (a) wear and use the equipment; (b) cooperate in attaining an effective fit of the respirator, and be as clean shaven as is necessary to ensure an effective facial seal; (c) perform qualitative fit -testing on his respirator, as described in the manufacturers instructions, before each use. SECTION 7 CLASS 3 — OPERATIONS AND 7.1 Class 3 — Operations For the purposes of this Code of Practice, operations classified under Class 3 are: (a) the removal, other than the minor removal, of material containing asbestos during the repair, alteration, maintenance or demolition of a building, aircraft, ship, locomotive, railway car or vehicle, or any machinery or equipment or part thereof; (b) the spray application of a sealant to friable material containing asbestos; (c) the cleaning or. removal of air -handling equipment, including rigid ducting, in a building that has sprayed - fireproofing containing asbestos; (d) an outdoor operation involving the removal or stripping of friable asbestos -containing materials; and, (e) the repair, alteration or demolition of a kiln, metallurgical furnace or similar device or part thereof, made in part of refractory materials containing asbestos. 7.2 Class 3 — Procedures 7.2.1 Preparation The employer shall ensure that: 226 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 12 of 18 (a) signs are posted around the perimeter of the removal area to restrict access; (b) the signs required in paragraph (a) are posted in sufficient numbers to warn of the hazard, and state in large clearly visible letters that (i) there is an asbestos -dust hazard; and (ii) access to the work area is restricted to persons wearing protective clothing and respiratory protective equipment; (c) respiratory protection is worn by all employees on-site during the preparation of work areas for asbestos removal, where any disturbance of the material may occur; (d) that the respiratory protection has a minimum protection factor of 10, and is approved by NIOSH for protection against asbestos; (e) the protective device is fitted so that there is an effective seal between the respirator and the employee's face; (fl where practicable, a respirator is assigned to an employee for the employee's exclusive use; (g) respirators are used in accordance with the procedures specified by the equipment manufacturer; (h) reusable respirators are cleaned, disinfected and inspected after use, at least once each shift, when issued for the exclusive use of one employee, or after each use when used by more than one employee; (i) when not in use, reusable respirators are maintained and stored in a clean and sanitary location; (j) the mechanical ventilation system serving the work area is disabled to prevent contamination and fibre dispersal to other areas, by (i) switching off the system where possible; and (ii) sealing the ventilation ducts to and from the work area; or (iii) where the ventilation system cannot be switched off, blanking off the main ventilation duct to the area with rigid impervious material such as metal or wood; (k) all moveable equipment and material is removed from the work area; (l) floors, walls and any items remaining in the room are sealed with polyethylene sheeting, and that (i) any damage to the polyethylene sheeting that occurs as the work proceeds is repaired immediately; and (ii) the polyethylene sheeting has a minimum thickness of six mil; (m) drop -sheets are used during outdoor removal operations; (n) every precaution is taken to avoid electric shock, including disconnection of electric power to permanent fixtures, except that temporary connections may be made for illumination purposes and for the operation of asbestos -removal equipment; (o) the only electrical equipment used in wet removal operations is (i) battery operated; (ii) double insulated; 227 httn://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 13 of 18 (iii) bonded to ground, extra low voltage, not exceeding 30 volts and 100 volt -amps; or (iv) bonded to ground, and equipped with a ground fault circuit interrupter of the Class A type, which is tested before each use; (p) a decontamination area is set up adjacent to the work area; (q) the decontamination area consists of (i) a clean changing room suitable for changing into clean protective clothing or street clothes, and for storing clean clothing and equipment; (ii) a shower room as described in paragraph (s); (iii) a room suitable for donning reusable protective clothing, and for storing contaminated protective clothing and equipment; (r) "air lock doors" are provided and used between the different rooms, and that (i) they consist of layers of polyethylene with at least a three foot overlap, (ii) these sheets are weighted at the bottom to keep the flaps closed, (iii) they are arranged in sequence, and (iv) they are constructed so as to prevent the spread of asbestos dust; (s) the shower room in the decontamination facility (i) is located between the contaminated change room and the clean change room, (ii) is provided with hot and cold water, or water of a constant temperature that is not less than 40° Celsius or more than 50° Celsius, (iii) has an individual control inside the room to regulate water flow, and, if there is hot and cold water, individual controls inside the room to regulate the temperature, (iv) is capable of providing adequate supplies of hot water to maintain a water temperature of at least 40° Celsius, and (v) is provided with clean towels; (t) adequate toilet facilities exist in the work area, or that where such facilities do not exit in the work area, employees go through the proper decontamination sequence before going to the toilet facilities. An employee shall ensure that: (a) he cooperates in attaining an effective fit of the respirator, and is as clean shaven as is necessary to ensure an effective facial seal; (b) fit tests and adjustments are made in the clean change room; (c) respirators are cleaned, disinfected and inspected after use at least once on each shift, when issued for the exclusive use of one employee, or after each use when used by more than one employee; and (d) when not in use, reusable respirators are maintained and stored in a clean and sanitary location. 228 http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 14 of 18 7.2.2 Asbestos Removal An employer shall ensure that: (a) negative air pressure is established inside the work area before removal of any asbestos -containing material is begun; (b) the exhaust unit(s) are equipped with HEPA filters; (c) they are operated on a 24-hour basis; (d) a minimum of four air changes per hour is maintained in the removal area, (e) where practicable, the air is exhausted to the outdoors; and (f) the integrity of the enclosure and the adequacy of the negative air pressure is maintained by (i) conducting smoke tests, and (ii) a daily visual inspection of the enclosure; (g) personal protective clothing (i) is provided by the employer, and worn by every employee who enters the work site, (ii) consists of full body covering, including head covering, with snug fitting cuffs at the wrists, ankles and neck, (Disposable coveralls are strongly recommended), (iii) is replaced or repaired if torn, (iv) includes suitable footwear, which must not be taken from the work site unless covered adequately while on the work site, (v) is worn by all employees involved in, or watching, the asbestos stripping or clean-up, (vi) is donned in the clean changing room, and that street clothes are left in the clean changing room, preferably in individual lockers, (vii) is removed when leaving the work site and is stored, or discarded in the first change room, as defined in subparagraph 7.2. 1 (q)(iii); (h) personal respiratory protection (i) consists of Powered Air Purifying Respirators (PAPR) fitted with NIOSH approved cartridges for asbestos, or HEPA filters, for the wet removal of chrysotile, amosite or crocidolite, (ii) consists of a NIOSH approved airline respirator for any dry removal, (iii) is worn by all employees involved in, or watching, the asbestos stripping or clean-up, (iv) is worn in the manner described in the manufacturer's instructions, (v) filters are changed at least as frequently as the manufacturer recommends, (vi) is properly fitted on employees; 0+' htti)://www.worksafenb.ca/asbestos.htin 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 15 of 18 (i) special precautions are taken for employees inside the removal area, and that (i) eating, drinking or smoking inside the change room, shower room, hall ways, storage room(s) or removal area are strictly prohibited, (ii) complete decontamination is required prior to eating, drinking or smoking, (iii) respiratory protective equipment is not removed inside the asbestos removal area, (iv) employees take coffee breaks and have lunch in some area completely separate from the asbestos removal area; (j) when an area is being stripped, (i) only authorized personnel are permitted to enter the area, (ii) wet methods are employed in all cases except where electrical conductors or electrical equipment cannot be de - energized, in which case permission must be obtained from an officer before proceeding with dry stripping, (iii) amended water is used for soaking asbestos -containing materials, (iv) amended water is sprayed with airless spray equipment, and with the equipment set at the lowest operable pressure, (v) asbestos -containing material is thoroughly sprayed with amended water, left untouched for several hours, and re- sprayed immediately prior to beginning removal, in order to assure that the material has been saturated, (fallen material should be wet enough that water can easily be squeezed from it by hand), (vi) removal is done in small sections, i.e. about 30 square feet, and that after stripping, fallen material is placed in a six mil (or thicker) polyethylene bag; (k) after removal has begun, all persons leaving the work area, perform personal decontamination, and that (i) work clothes are removed and left in the work area, or in the room between the work area and the shower room, (ii) respiratory protection is only removed as the employee enters the shower, (iii) after thorough showering the employee proceeds to the clean change room, (iv) where the protective clothing (including work boots) will be reused, it is decontaminated using a vacuum equipped with a HEPA filter or by damp wiping prior to removing, (v) where the protective clothing will not be reused, it is discarded in the same manner as asbestos -contaminated material. NOTE: In the case of serious injury to a person in the work area, and in this case only, decontamination procedures may be waived in the interests of obtaining medical aid. 7.2.3 Cleanup of Removal Area An employer shall ensure that (a) following removal of asbestos, the entire area, including the decontamination area, is wet cleaned and vacuumed with HEPA filters to remove all visible residue; (b) the equipment used during the removal is (i) wet wiped, w http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 16 of 18 (ii) washed and wrapped in polyethylene, or (iii) placed in plastic bags, and (iv) that brooms are discarded or sealed in plastic bags; (c) a sealant is then applied to the entire area and to the remaining plastic, and that (i) the sealant is sprayed -on using an airless spray which is used in accordance with the manufacturer's recommendations, and (ii) a negative pressure is maintained inside the enclosure during this process; (d) employees involved in clean-up use personal protective equipment and respiratory protection such as described in paragraph 7.2.2(c); (e) employees involved in the cleanup follow the same personal decontamination procedure as described in paragraph 7.2.2(f); (fl the showers are dismantled and removed last, in order that they can be used by employees engaged in the clean-up procedures; (g) waste materials, including discarded polyethylene sheeting, sealing tape, cleaning materials, protective clothing, vacuum bags, and other contaminated materials, are: (i) placed in a six mil polyethylene bag, labelled as containing asbestos, (ii) secured against unauthorized removal or damage, (iii) transported in accordance with the Transportation of Dangerous Goods Act, and (iv) discarded according to the requirements of the New Brunswick Department of the Environment. 7.2.4 Clearance Sampling (a) Clearance sampling is compulsory for all class 3 projects where the project site is to be re -occupied (except for outdoor operations); (b) A guideline value for clearance sampling is 0.05 fibre/cm3. 7.2.5 Encapsulation An employer shall ensure that: (a) the preparation of a work area is conducted as for the removal of asbestos -containing material (Class 3), i.e. subsection 7.2.1; (b) personal protective clothing is used as described in paragraph 7.2.2(g); (c) personal respiratory protective equipment is used as described in paragraph 7.2.2(h); (d) the special precautions outlined in paragraph 7.2.2(i) are taken during these procedures; (e) the personal decontamination procedures used are as described in paragraph 7.2.2(k); P*Td http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 17 of 18 (f) encapsulant (either the bridging or the penetrating type) is applied over the surface of the asbestos -containing material using airless spray equipment at low pressure setting; (g) the clean-up procedures are as described in subsection 7.2.3; and (h) a liquid sealant or encapsulant is not applied to friable material that contains asbestos, if the friable material has deteriorated, or if there is insufficient strength and adhesion to support the weight of the sealant and the friable materials. SECTION 8 INSTRUCTION AND TRAINING An employer shall ensure that (a) instruction and training is provided by a competent person to every employee working in a Class 1, Class 2, or Class 3 operation (i) in the hazards of asbestos exposure, (ii) in personal hygiene and work practices and, (iii) in the use, cleaning and disposal of respirators and protective clothing; (b) the instruction and training related to respirators addresses (i) the limitations of the equipment, (ii) the inspection and maintenance of the equipment, (iii) the fitting of the equipment, and (iv) the disinfecting of the equipment. SECTION 9 NOTIFICATION OF CLASS 2 OR CLASS 3 PROJECTS (a) Before commencing any Class 2 or Class 3 project, the contractor, in the case of a project, and the employer, in any other case, shall notify an officer at the nearest office of the Occupational Health and Safety Commission; (b) The contractor or the employer shall supply the following information: (i) the name, address and telephone number of the person giving the notice; (ii) the name, address and telephone number of the owner of the place where the work will be carried out; (iii) the municipal address or other description of the place where the work will be carried out; (iv) a description of the work that will be carried out; (v) the starting date and expected duration of the work; (vi) the name and telephone number of the supervisor in charge of the work; WK http://www.worksafenb.ca/asbestos.htm 5/25/2012 A Code of Practice for Working with Materials Containing Asbestos in New Brunswick Page 18 of 18 (vii) the total number of employees involved in the removal of asbestos. SECTION 10 PROHIBITIONS (a) No person shall apply, or install by spraying, any material which contains more than one per cent by volume of asbestos that can become friable. (b) No person shall apply or install, as pipe or boiler insulation, material which contains more than one per cent by volume of asbestos that can become friable. March 19, 1992 233 http://www.worksafenb.ca/asbestos.htm 5/25/2012 PROCEDURES FOR COLLECTING BULK ASBESTOS SAMPLES p*V Procedures for Collecting Bulk Asbestos Samples A description of the suggested methodology to collect bulk samples of building materials for asbestos content testing is provided in the following section. Sample Collection Procedures Undertaking bulk sampling of materials suspected to be asbestos -containing requires destructive testing of building materials; however, every effort should be made to minimize the amount of damage to building materials when samples are collected. The following measures are to be implemented during sampling: ■ The bulk sampling is to be undertaken with the use of hand tools; ■ The volume of each sample collected need not be greater than 5 grams; ■ Samples should be collected in areas that are not highly visible (i.e., within closets or other less visible areas); and ■ Damage to plaster or drywall joint fill compound should be repaired using poly fill or equivalent to avoid the release of asbestos fibres (if present) from the sampled area. Procedures that are to be followed in the collection of suspect friable and non -friable asbestos - containing materials include the following: ■ A discreet sampling location is identified; ■ Where practical a drop sheet should be used; ■ Personal protective equipment should be used by the assessor as deemed necessary; ■ Material to be sampled should be dampened with amended water to minimize airborne fibre release; ■ If permissible; mist air surrounding the areas to be sampled with amended water; ■ Sample should be retrieved ensuring that all layers of substrate are collected; ■ At a minimum, one teaspoon (about 5 grams) of representative material should be collected; ■ Sample should then be placed into a zip -lock bag and labelled noting sample number, sampling date, sampling location and type of sampled building material; and ■ Chain of custody form should then completed for the laboratory to be used for each sampling group noting the following: Sampled material and location; Analysis to be performed Expected return date of analysis. All sampled locations should be repaired with duct tape, canvas cloth & latex paint, or a suitable alternate; and, 236 Representative photographs of each material sampled and of damaged areas should be taken. An assessment of the condition, accessibility and exposure risk should be completed for each occurrence of an asbestos -containing material. Laboratory Analysis of Bulk Samples Samples of the materials collected should be submitted for analysis using a combination of dispersion staining and polarized light microscopy (PLM) following the EPA 600/R-93/116 method. It is highly recommended that the samples be submitted to a laboratory accredited by the National Voluntary Laboratory Accreditation Program (NVLAP). When submitting samples, a "positive stop" option can be used during the laboratory analysis of the building materials suspected to contain asbestos. The positive stop option involves the sequential testing of multiple samples of a homogenous building material until a positive result is detected, therefore eliminating the need to test the remaining samples. This methodology is a cost effective method of reducing the total number of samples that are tested. 237 ET'JUAILFIT M ASBESTOS MANAGEMENT PROGRAM PERSONNEL FLOW CHART P*r.l O v+ O U 1 U 0 W c c O N L CL 2 L tm O ^L- CL CL E O N N d N a El '141. fA d C J C E O U E O U- L Ui d J 0 a v E O U m E L C of V � '141. fA d C J C E O U E O U- L Ui d J 0 a v E O U m E L C ASBESTOS MANAGEMENT PROGRAM PRIORITY Facility Management Buildings 005 Reversing Falls Tourist Bureau (Restaurant) 5130 1 No 006 Tourist Information Centre West 2170 1 No 008 Barbour's General Store 1000WII 1 No 009 Red School House 300 HAN 1 No 010 Fort Howe Blockhouse 330 3 No 012 Loch Lomond Community Centre 2400 1 No 013 Aquatic Centre 62900 1 No 014 Chipman Hill Pedway 520 1 No 015 St. Patrick Street Pedway 1020 1 No 016 Aquatic Centre Pedway 600 1 No 017 City Market Pedway 1690 1992 4 No 018 Mercantile Centre Pedway 1900 1994 4 No 019 Harbour Station Pedway 8000 1994 4 No 020 Lord Beaverbrook Rink 41830 1 No 021 Carnegie Building 13960 1 Yes 2009 Pinchin 022 Mispec Beach/Canteen/Bath House 730 3 No 023 Mispec Pump House 180 n/a No 024 Tilley Square Bandstand 400 1992 5 No 042 City Market 46270 1 Yes 2008 Pinchin 091 Peel Plaza Project Office 1150 3 Limited 2008 Pinchin Leisure Services Buildings 026 Peter G. Murray Arena 28350 p II 1 No 2013 Stantec 027 Hilton Belyea Arena 25370 1 Yes 2012 Stantec 028 Charles Gorman Arena 25270 1 Yes 2012 Stantec 030 Stewart Hurley Arena 25270 1 Yes 2012 Stantec 031 Leisure Services Offices 9380 ��������������������������������������� 1 No 032 Leisure Services Maintenance Garage 5000 r��9 ����������������������������IIIIIIIIIIII� n/a No 033 Leisure Services Storage Building 750 1992 6 No 034 Shamrock Park Clubhouse 5200p 1 No 035 Forest Hills Maintenance Depot/Office 3230 ImI 3 No 036 Forest Hills Ballfield/Canteen 1670 III 1 No 037 Dominion Park Canteen/Clubhouse 1500 1 No 038 Dominion Park Storage Building 10230 1990 6 No 039 Seaside Park Lawn Bowling Clubhouse 570 1 No 040 Lancaster Memorial Clubhouse 900 1 No 040a Lancaster Memorial Softball Scorers' Booth/Washrooms TBD 1 No 040b Lancaster Memorial Hardball Scorers' Booth/Washrooms TBDPII No 088 Lancaster Memorial Storage Building 1060 I1 �C�������������I�� n/a No 041 Kings Square Bandstand 560 1997 5 No 043 Rockwood Park Horse Barn 3600 1 No 044 Rockwood Park Storage Barn 580���������������������������jjfjOr�)f����� n/a No 046 Rockwood Park A -Frame (Fisher Lakes) 1330 1 No 051 Carleton Community Centre 15000 1 Yes 2009 Pinchin 052 North End Community Centre 9380 1 Yes 2009 Pinchin 053 Forest Glen Community Centre (leased space) TBD - n/a No 054 Somerset Community Centre (leased space) 1000 - n/a No 055 Millidgeville Community Centre (leased space) 34430 - n/a No 057 Rockwood Park Interpretation Centre 2460 1992 4 No 058 South End Community Centre (leased space) 11730 - n/a No 059 Allison Grounds Washrooms 630 ����Ijjj����� n/a No 085 Fallsview Park Washrooms 640 ��������������������yhVh'�1��¢ n/a No SI Fire Buildings 061 Fire Station #1 19410m 3 Limited 2008/2009 Pinchin 062 Fire Station #2 4100 III 3 No 063 Fire Station #4 6930 3 Limited 2004/2007 Pinchin 064 Fire Station #5 11680 1993 6 No 065 Fire Station#6 2850 3 No 066 Fire Station#7 11680m 1993 6 No 067 Fire Station #8 7660 III 3 No 069 Fire Department Training Centre 1500 1990 6 No SI Police Buildings 063 Police Station East (leased space) n/a - n/a No 066 Police Station West (leased space) n/a - n/a No 070 Police Headquarters North (leased space) n/a - n/a No 092 Police Headquarters (Peel Plaza) 109135�f�������((/,�jJ�f���f f�( n/a No Municipal Operations Buildings 072 Municipal Operations Complex 28480 p II 3 No 073 Municipal Operations Garage 31610 3 Yes 2009 Pinchin 075 Municipal Operations Gatehouse 510 3 No 076 Municipal Operations Lunch Room 960 3 No 079 Works North Garage/Offices 5730 3 No 081 Works East Garage/Offices 6560 2000 6 No 082 Works East Salt Building 9600 2000 6 No 093 Works West Salt Building 14400 ��f�����fff�,�� n/a No City Hall Buildings 001 City Hall Building (leased space) n/a n/a Yes 2012 Pinchin 241 ASBESTOS MANAGEMENT PROGRAM PRIORITY MATRIX I Mi I dnngs/sY rw I ures const I listed pri a I, Lo 1090 Lh a I as e Lypia I ly occuppd rijaii-ne by inuinicipa I mair and/oi are e orten used/vi si[pd by rnprn be rs ul' Ore publil, (IrrI©-W/ling'LIi ose bui I ding s Ulal, may Col I I a in a I Myraire 0 - (Whe - Croups of poLentia I I y seinl Live findivIdu a Is). I iduced in Ohs priorlb/ation I eve I lr I 0ufl d lw Is d [ dlligs/strwdurr, con�trudvd prior Io ho 2900 wincre thors, are , urrunt nans fall milor runovflan and/ur dernaliflan in thu nuir future. I tIii I dhngs/u nic I ures coinLl I m ted prior lu 1 rJqO -1i are only occaia,nally oci, ial1sled by in unicipa I si a rr Qin noL each day nor Pull Lime) and ai e scrneLimes used/visied Icy Ines In bel'S Ui I: I I' I)LI His. [U1,Jli1gs/qtrLowrrq coil qti ucted i to 1990 rhat an:^ uiny used by munk: 11c a[ ss: a ff I his kwe I can fuithor br, i tiled Is a =cd on u(nupair I un41 levels (1 0 oca(plod eveiydayvs occiLronallyumped) 242