FAS-010 - Mileage Allowance Policy_2006SAINT 101 IN
Subject: Mileage Allowance Policy
Category: Policy
Policy No.: FAS -010
M&C Report No.: 2006-05
Effective Date: 2006-01-03
Next Review Date: (3 years)
Area(s) this policy applies to: Finance and
Office Responsible for review of this Policy:
Administrative Services
Finance and Administrative Services
Related Instruments:
Policy Sponsor:
Fleet Policy
Document Pages: This document consists of 5
pages.
Revision History:
Common Clerk's Annotation for Official eRecord
Date of Passage of Policy: January 3, 2006
1 certify that this Policy was adopted by Common Council as indicated above.
_June 6, 2017
Common Clerk
Date
Date Created: Common Council Approval
Date: Contact:
2005-12-22 2006-01-03
Comptroller Finance and Administrative
Services
TABLE OF CONTENTS
1. COUNCIL RESOLUTION.................................................................................................................1
2. COUNCIL REPORT.........................................................................................................................2
POLICY — MILEAGE ALLOWANCE POLICY
Common Council Meeting — January 3, 2006
RESOLVED that as recommended by the City Manager, in accordance with the City's Vehicle Policy
Section 2.4 Common Council set the rate for reimbursement for civic officials and employees who are
required to utilize their private vehicles for City business at 38 cents per kilometer.
REPORT TO COMMON COUNCIL
11� OPEN SESSION
i�
M & C — 2006 — 05
December 22, 2005
His Worship Mayor Norman McFarlane
And Members of Common Council
Your Worship and Councillors:
RE. Mileage Allowance
BACKGROUND:
The City's vehicle policy, adopted by Council on May 9, 1988 states:
A fair mileage allowance, established annually by resolution of Common.
Council, will be provided to civic officials and employees who are
required to utilize their private vehicles for City business.
The current mileage allowance is 30 cents per kilometer and the rate has not been
changed since 2000.
ANALYSIS:
A review of mileage allowances paid in other jurisdictions has found the
following:
Province of New Brunswick -- scaled rates starting at 38 cents per
kilometer declining down to 31 cents per kilometer based on annual usage.
City of Fredericton — 37 cents per kilometer
City of Moncton — 42 cents per kilometer
City of Halifax — 40 cents per kilometer
On the basis of this review and in recognition of the increased costs associated
with operating a private vehicle it is recommended that the mileage allowance
paid by the City be increased to 38 cents per kilometer.
FINANCIAL IMPLICATIONS:
Claims for mileage allowance vary on an annual basis however historical datawould
indicate that approximately 20-25 individuals would be affected by this policy change
with annual mileage claims totaling $20-25,000. The increase in rate will result in an
additional annual cost to the City of approximately $3-4,000.
RECOMMENDATION:
That in accordance with the City's Vehicle Policy Section 2.4 Common Council
set the rate for reimbursement for civic officials and employees who are required
to utilize their private vehicles for City business at 38 cents per kilometer.
Respectfully submitted,
And P. eckett C.A. /�
Commis over of Finan¢'.er
Terry Totten F.C.A.
City Manager