2019-02-25_Agenda Packet--Dossier de l'ordre du jour
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
FEBRUARY 11, 2019 AT 6:00 PM
IN THE COUNCIL CHAMBER
Present: Mayor Don Darling
Deputy Mayor Shirley McAlary
Councillor-at-Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 Sean Casey
Councillor Ward 2 John MacKenzie
Councillor Ward 3 Donna Reardon
Councillor Ward 4 David Merrithew
Councillor Ward 4 Ray Strowbridge
Also Present: City Manager J. Collin
Police Inspector Tanya LeBlanc
Fire Chief K. Clifford
City Solicitor J. Nugent
Commissioner Growth and Community Development J. Hamilton
Commissioner of Finance and Treasurer K. Fudge
Commissioner of Transportation and Environment M. Hugenholtz
Commissioner of Saint John Water B. McGovern
Common Clerk J. Taylor
Deputy Common Clerk P. Anglin
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
Mayor Darling, Deputy Mayor McAlary and Council presented certificates of
2019 Canada Winter Games in Red Deer Alberta.
1. Call to Order
2. Approval of Minutes
2.1 Minutes of January 28, 2019
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that the minutes of the meeting of Common Council, held on January 28,
2019, be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the agenda of this meeting, with the addition of the following items be
approved:
17.1 Safe, Clean Drinking Water Payment of Relief Events
17.2 Funding Agreement with ACOA and Province
17.3 Recommended Appointments to Committees
MOTION CARRIED.
4. Disclosures of Conflict of Interest
J. Nugent, City Solicitor and Councillor G. Norton declared a conflict of interest with item
12.4 West Saint John Corrosion Control Investigation.
5. Consent Agenda
5.1 That pursuant to Section 14 of the Police Act of the Province of New Brunswick,
the Common Council of the City of Saint John does hereby appoint the following
member of the Canadian Corps of Commissionaires as By-Law Enforcement Officer with
the responsibility and authority to enforce provisions of the Parking Meter By-Law and
the provisions of Section 5, Section 5.1, Section 7, Section 8, Section 15 and Section 16
of the Saint John Traffic By-Law, namely: Markus Edison, Badge No. 9964.
And further that this appointment shall continue until such time as the appointee ceases
to be a member of the Canadian Corps of Commissionaires or until the appointment is
rescinded by Common Council, whichever comes first.
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
5.2 That the Quebec Major Junior Hockey League Letter re Facilities Updates in
Amphitheaters be referred to the Harbour Station Commission.
5.3 That as recommended by the City Manager in the submitted report 2019-015:
City of Saint John Transportation Strategic Plan MoveSJ Phase 3 Consulting and
Engineering Services:
1)Common Council award engineering and consulting services for Transportation
Strategic Plan MoveSJ, Phase 3 to IBI Group at a cost of $180,615 plus applicable
taxes.
2)That the Mayor and Common Clerk be authorized to execute the Consulting
Engineering Agreement.
5.4 That as recommended by the City Manager in the submitted report 2019-010:
Designation of Community Standards Coordinator, Common Council adopt the
following:
1.WHEREAS the Common Council of The City of Saint John has enacted certain by-laws
pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and
Local Governance ActSaint John
Unsightly Premises and Dangerous Buildings and Structures By- law, By-law Number
M- 30 and amendments thereto, and it may from time to time be necessary to make
inspections for the administration or enforcement of the By-law;
AND WHEREAS section 72 of the Local Governance Act provides that a council may
appoint by-law enforcement officers for the local government and may determine
their terms of office;
AND WHEREAS subsection 144(2) of the Local Governance Act provides that a
council may authorize officers enter the land, building or other structure at any
reasonable time, and carry out the inspection after giving reasonable notice to the
owner or occupant of the land, building or other structure to be entered;
NOW THEREFORE BE IT RESOLVED By-law Enforcement Officer,
is hereby appointed as an inspection officer and authorized to enter at all
reasonable times upon any property within the territorial boundaries of the City of
Saint John for the purpose of making any inspection that is necessary for the
administration or enforcement of the Saint John Unsightly Premises and Dangerous
Buildings and Structures By-law which received first and second reading by Common
Council on May 22, 2018 and third reading on June 4, 2018, being enacted upon
approval by the Minister of Local Government, and/or the Local Governance Act
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
effective immediately, and this authorization shall continue until he ceases to be an
employee of the Growth and Community Development Services department of The
City of Saint John or until rescinded by Common Council, whichever comes first.
2.WHEREAS the Common Council of The City of Saint John has enacted certain by-laws
pursuant to the authority of the Local Governance Act, including the Saint John
Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number
M-Saint John Unsightly Premises and Dangerous
Buildings and Structures By-law
commence proceedings in the Provincial Court of the Province of New Brunswick,
when a person has violated or failed to comply with the said By-law;
AND WHEREAS section 72 of the Local Governance Act provides that a council may
appoint by-law enforcement officers for the local government and may determine
their terms of office;
AND WHEREAS subsection 132(1) and 132(2) of the Local Governance Act provides
that an officer appointed by council may notify the owner or occupier of premises, a
building or structure by notice in the form prescribed by regulation when a condition
exists pursuant to subsections 131(1), 131(2) or 131(3) of the said Act;
AND WHEREAS section 150(1) of the Local Governance Act provides that
proceedings for breach of a by-law shall be commenced in the name of the clerk of
the municipality or such other person as is designated for that purpose by the
council;
NOW THEREFORE BE IT RESOLVED ry is hereby appointed as a By-
law Enforcement Officer with respect to the enforcement of the Saint John Unsightly
Premises and Dangerous Buildings and Structures By-law, effective immediately, and
this appointment shall continue until he ceases to be an employee of Growth and
Community Development Services of The City of Saint John or until it is rescinded by
Common Council, whichever comes first;
AND BE IT FURTHER RESOLVED
authorized to notify owners and occupiers with respect to premises, buildings or
structures that are unsightly; buildings or structures that are a hazard to the safety
of the public by reason of being vacant or unoccupied; buildings or structures that
are a hazard to the safety of the public by reason of dilapidation or unsoundness of
structural strength, as set out in the Saint John Unsightly Premises and Dangerous
Buildings and Structures By-law, effective immediately, and this appointment and
authorization shall continue until he ceases to be an employee of Growth and
Community Development Services of The City of Saint John or until it is rescinded by
Common Council, whichever comes first;
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
AND BE IT FURTHER RESOLVED
authorized to lay informations in the Provincial Court of the Province of New
Brunswick for breach of the Saint John Unsightly Premises and Dangerous Buildings
and Structures By-law, effective immediately, and this designation and authorization
shall continue until he ceases to be an employee of Growth and Community
Development Services of The City of Saint John or until it is rescinded by Common
Council, whichever comes first.
3.WHEREAS the Common Council of The City of Saint John has enacted certain by-laws
pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and
Community Planning ActSaint John Building
By-law, By-law Number C.P. 102 and amendments thereto, and it may from time to time
be necessary to make inspections for the administration of this By-law;
AND WHEREAS subsection 133(1) of the Community Planning Act provides that a
council may authorize persons at all reasonable times, and with the consent of the
owner or occupant, enter any land, building or premises for the purposes of inspection
if the Director, the development officer or the person authorized by the Minister or the
council has reasonable grounds to believe that a development or form of development
on or in the land, building or premises violates a provision of this Act or the regulations
or a bylaw or an order made under this Act;
NOW THEREFORE BE IT RESOLVED who is a By-law Enforcement
Officer, is hereby authorized at all reasonable times, and with the consent of the owner
or occupant, enter any land, building or premises within the territorial boundaries of the
City of Saint John for the purpose of making any inspection that is necessary for the
administration of the Saint John Building By-law, effective immediately, and this
authorization shall continue until he ceases to be an employee of the Growth and
Community Development Services department of The City of Saint John or until
rescinded by Common Council, whichever comes first.
4.WHEREAS the Common Council of The City of Saint John has enacted certain by-laws
pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and
Community Planning ActSaint John Building
By-law, By-law Number C.P. 102, and amendments thereto, and it may from time to
time be necessary to make orders for the administration of this By-law;
AND WHEREAS subsection 134(1) of the Community Planning Act provides that a
council may authorize persons to, when a development is undertaken in violation of the
Community Planning Act, a by-law or regulation under the Community Planning Act, a
by-law or terms and conditions imposed on the development, order the cessation of
the development, alteration of such development so as to remove the violation, or the
doing of anything required to restore the land, building or structure to its condition
immediately prior to the undertaking of such development;
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February 11, 2019 / le 11février 2019
NOW THEREFORE BE IT RESOLVED who is a By-law Enforcement
Officer, is hereby authorized to, when a development is undertaken in violation of the
Community Planning Act, the Saint John Building By-law or the terms and conditions
imposed on the development, order the cessation of the development, alteration of
such development so as to remove the violation, or the doing of anything required to
restore the land, building or structure to its condition immediately prior to the
undertaking of such development, effective immediately, and this authorization shall
continue until he ceases to be an employee of the Growth and Community
Development Services department of The City of Saint John or until rescinded by
Common Council, whichever comes first.
5.WHEREAS, the Common Council of The City of Saint John has enacted certain by-
laws pursuant to the authority of the Local Governance Act and the Community
Planning Act, including the Saint John Dog Control By-law, By-law Number M-13,
Mobile Home Parks By-law, By-law Number M-20, City of Saint John Flood Risk
Areas By-law, By-law Number C.P. 11, Saint John Building By-law, By-law Number
C.P. 101, and The Zoning By-law, By-law Number C.P. 110, including all amendments
thereto, and it may from time to time be necessary to commence proceedings in
the Provincial Court of the Province of New Brunswick, when a person has
contravened or failed to comply with these By-laws;
AND WHEREAS section 72 of the Local Governance Act provides that a council may
appoint by-law enforcement officers for the local government and may determine
their terms of office;
AND WHEREAS section 150(1) of the Local Governance Act provides that
proceedings for breach of a by-law shall be commenced in the name of the clerk of
the municipality or such other person as is designated for that purpose by the
council;
NOW THEREFORE BE IT RESOLVED-
law Enforcement Officer with respect to the enforcement of the Saint John Dog
Control By-law, the Mobile Home Parks By-law, the City of Saint John Flood Risk
Areas By-law, the Saint John Building By-law, and The Zoning By-law, effective
immediately, and this appointment shall continue until he ceases to be an
employee of Growth and Community Development Services of The City of Saint
John or until it is rescinded by Common Council, whichever comes first;
AND BE IT FURTHER RESOLVED
authorized to lay informations in the Provincial Court of the Province of New
Brunswick for breach of the Saint John Dog Control By-law, the Mobile Home Parks
By-law, the City of Saint John Flood Risk Areas By-law, the Saint John Building By-
law, and The Zoning By-law, effective immediately, and this appointment and
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
authorization shall continue until he ceases to be an employee of Growth and
Community Development Services of The City of Saint John or until it is rescinded by
Common Council, whichever comes first.
6.WHEREAS subsection 135(4) of the Local Governance Act provides that within thirty
days after the terms of a notice have been complied with or a debt due to a
municipality or due to the Minister of Finance, as the case may be, is discharged, the
municipality shall provide a certificate in the form prescribed by regulation which
requires that the corporate seal of the municipality to be affixed.
NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, Common Clerk, is
hereby authorized to affix the corporate seal of The City of Saint John to a Certificate
Saint John Unsightly Premises
and Dangerous Buildings and Structures By-law, and such authorization shall
continue until Jonathan A. Taylor ceases to be the Common Clerk of The City of Saint
John or until it is rescinded by Common Council, whichever comes first.
5.5 Refer to Item 14.1
5.6 That as recommended by the City Manager in the submitted report 2019-012:
Contract No. 2018-10: Sanitary Sewer System - CSO-SSO Controls Phase III, the tender be
awarded to the low Tenderer, Galbraith Construction Ltd., at the tendered price of
$121,635.50 (including HST) as calculated based upon estimated quantities, and further
that the Mayor and Common Clerk be authorized to execute the necessary contract
documents.
5.7 That as recommended by the City Manager in the submitted report 2019-020:
Contract 2019-08: King Square South (Charlotte Street to Civic #12) Watermain
Renewal and Storm Sewer Installation, the tender be awarded to the low Tenderer,
Fairville Construction Ltd., at the tendered price of $217,114.25 (including HST) as
calculated based upon estimated quantities, and further that the Mayor and Common
Clerk be authorized to execute the necessary contract documents.
5.8 That as recommended by the City Manager in the submitted report 2019-022:
Contract 2019-04: Queen Square North (Charlotte Street to Sydney Street) Water Main,
Sanitary and Storm Sewer Installation and Street Reconstruction, the tender be awarded
to the low Tenderer, Galbraith Construction Ltd., at the tendered price of $469,896.90
(including HST) as calculated based upon estimated quantities, and further that the
Mayor and Common Clerk be authorized to execute the necessary contract documents.
5.9 That Shining Horizons Therapeutic Riding Association Request to Present be
referred to the Clerk to Schedule.
5.10 That as recommended by the City Manager in the submitted report 2019-027:
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
CentralSquare Technologies Maintenance Fees, Common Council:
1.Authorize payment to CentralSquare Technologies (formally Superion) of up to
$192,524.40 + HST associated with the maintenance and support for 2019 for
and
2.Approve the payment of future maintenance and support costs until such time as
the City implements a new ERP system.
5.11 That the Saint John Board of Police Commissioners Letter re 2019 Executive be
received for information.
5.12 That the Carleton Community Centre, Inc. 2018 Final Report be received for
information.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the recommendation set out in each consent agenda item respectively,
excluding item 5.5 that was identified for discussion, be adopted.
MOTION CARRIED UNANIMOUSLY.
6. Members Comments
Council members commented on various community events.
7. Proclamations
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7.1 Heritage Week February 11 to 18, 2019
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The Mayor declared February 11 to 18, 2019 as Heritage Week in the City of Saint
John.
8. Delegations/Presentations
8.1 Saint John Heritage Awards 2018
Bob Boyce, Chair of the Heritage Development Board announced the 2018 Saint John
Heritage Award winners:
1.wĻƭźķĻƓƷźğƌ CğIJğķĻ wĻƭƷƚƩğƷźƚƓͲ ЊЏ vǒĻĻƓ Street, Colin & Jan Waldschutz,
Contractors: Manchester Enterprises; William Leaman TING Painting.
2.wĻƭźķĻƓƷźğƌ CğIJğķĻ wĻŷğĬźƌźƷğƷźƚƓͲ ЌЉ vǒĻĻƓ {ƷƩĻĻƷͲ
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February 11, 2019 / le 11février 2019
Contractors: McDonough Bros. Landscaping; M&M Painting; Ultimate Windows and
.
3./ƚƒƒĻƩĭźğƌ CğIJğķĻ wĻƭƷƚƩğƷźƚƓͲ ЊЊЋ tƩźƓĭĻƭƭ {ƷƩĻĻƷͲ {ğźƓƷ WƚŷƓ ŷĻğƷƩĻ /ƚƒƦğƓǤ
Contractors: Dowd Roofing Inc.; Terry Butler; Echelon Home Improvements; Design
Art Signs; Robert Boyce; Bonfire Communications.
8.2 HMCS Brunswicker Naval Memorial Presentation
Referring to the submitted report entitled HMCS Brunswicker Naval Memorial
Presentation, D.M. Brown Commanding Officer HMCS Brunswicker, Senator Noel
Kinsella Honorary Captain HMCS Brunswicker, requested that Common Council approve
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a license to place the memorial of City land. The sod turning is planned for May 5,
2019, the anniversary of the Battle of the Atlantic.
The City Solicitor advised that a licensing agreement would be required.
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that HMCS Brunswicker request to locate a Naval Memorial on City owned
land on Harbour Passage be referred to the City Manager for implementation.
MOTION CARRIED.
8.3 Saint John Energy A Vision for the Future
Referring to the submitted report entitled Saint John Energy A Vision for the Future R.
Robinson President & CEO outlined the opportunities SJ Energy projects will bring to the
City.
Benefits of SJ Energy:
Rates are the lowest in Atlantic Canada
No long term debt
Customer satisfaction 85%
Reliability higher than the National Average
Customer support for renewables 95%
Challenges / Opportunities:
Disruptive technologies change presents opportunities for those who embrace
it
To be relevant and sustainable to consumers
SJE is uniquely positioned to be able to play a leadership role in the new energy
economy.
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Projects:
Wind Projects: Burchill Wind Project
NRCAN Smart Grid Project ($11M)
PV Pilot (Solar Pilot)
In summary, SJ Energy remains committed to the growth strategy and the evolution
from a pure electric distribution utility to a more diverse generation, distribution and
customer-driven energy services firm, a model that has been successfully implemented
by municipalities of all sizes across Canada.
Moved by Deputy Mayor McAlary, seconded by Councillor Strowbridge:
RESOLVED that the Saint John Energy Presentation A Vision for the Future, be received
for information.
MOTION CARRIED
9. Public Hearings 6:30 PM
10. Consideration of By-laws
10.1 Nuisance Deer Management Program and Bylaw Respecting the Feeding of Deer
stnd
within the City (1 and 2 Reading)
Referring to the submitted report entitled Nuisance Deer Management Program,
Commissioner M. Hugenholtz introduced the Deer Management Program, and the
Feeding of Deer Bylaw. As recommended in the report the Commissioner suggested that
Council give first and second reading of the Feeding of Deer Bylaw at this meeting and
that part two of the recommendation, the Nuisance Deer Management Assistance
Program be tabled to a future meeting.
Responding to a question, the City Manager advised that trespassing will be defined
before third reading.
Responding to a question, the City Solicitor advised that the Bylaw does not permit
trespassing.
Moved by Councillor Sullivan, seconded by Councillor MacKenzie:
RESOLVED that the by--Law Respecting the Feeding of Deer within
MOTION CARRIED with Deputy Mayor McAlary voting nay.
Read a first time by title, the by--Law Respecting the Feeding of Deer
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February 11, 2019 / le 11février 2019
Moved by Councillor Sullivan, seconded by Councillor MacKenzie:
RESOLVED that the by--Law Respecting the Feeding of Deer within
MOTION CARRIED with Deputy Mayor McAlary voting nay.
Read a second time by title, the by--Law Respecting the Feeding of
Deer within The City of Saint
10.2 By-Law Respecting the Procedures of the Common Council of The City of Saint
John
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by-By-Law Number M-5 A Law to Amend a By-Law
respecting the Procedures to permit
remote participation for Council members via telephone conference call for special
meetings, emergency meetings and Committee of the Whole closed session; and
provide a formal process for managing submissions or representations received by the
City subsequent to a legislated public hearing held by Council, be read.
MOTION CARRIED.
In accordance with the Local Governance Act sub-section 15(3) the by--
Law Number M-5 A Law to Amend a By-Law respecting the Procedures of the Common
summary as follows:
on for Council members via telephone
conference call for special meetings, emergency meetings and Committee of the Whole
closed session; and provide a formal process for managing submissions or
representations received by the City subsequent to a legislated public hearing held by
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by-By-Law Number M-5 A Law to Amend a By-Law
respecting the Procedures to permit
remote participation for Council members via telephone conference call for special
meetings, emergency meetings and Committee of the Whole closed session; and
provide a formal process for managing submissions or representations received by the
City subsequent to a legislated public hearing held by Council, be read a third time,
enacted and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
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February 11, 2019 / le 11février 2019
Read a third time by title, the by-By-Law Number M-5 A Law to Amend a
By-Law respecting the Procedures
rd
10.3 Zoning Bylaw Amendment 3700 King William Road (3 Reading) with Section
59 Conditions
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law of The City of
ng Schedule A, the Zoning Map of The City of Saint John, by re-zoning
a parcel of land having an area of approximately 31.1 hectares, located at 3700 King
William Road, also identified as PID Number 55218754 from Medium Industrial (IM) to
Pit and Quarry (PQ), be read in its entirety.
MOTION CARRIED.
The by--
read in its entirety.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that, pursuant to the provisions of Section 59 of the Community Planning Act,
the use of the parcel of land with an area of 31.1 hectares, located at 3700 King William
Road, also identified as PID Number 55218754, for the use of a Pit and for the use of a
Quarry, be subject to the following conditions:
a.An engineered storm drainage submission must be provided for excavation and
rehabilitation activities. No storm drainage to the roadway or adjacent lands is
allowed.
b.Notwithstanding the provisions of 12.4(6)(a) of the Zoning By-law, the existing
treed buffer along the portions of the property along King William Road shall be
maintained. If the existing treed buffer along King William Road is damaged or
further reduced, the owner must replant the buffer to meet the requirements of
12.4(6)(a) of the Zoning By-law.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law of The City of
-zoning
a parcel of land having an area of approximately 31.1 hectares, located at 3700 King
William Road, also identified as PID Number 55218754 from Medium Industrial (IM) to
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February 11, 2019 / le 11février 2019
Pit and Quarry (PQ), be read a third time, enacted and the Corporate Common Seal
affixed thereto.
MOTION CARRIED.
Read a third time by title, the by- to Amend the Zoning By-Law of
11. Submissions by Council Members
12. Business Matters - Municipal Officers
12.1 Demolition of Vacant, Dilapidated and Dangerous Building at 76 St. James Street
West (PID# 55145916)
Commissioner Hamilton introduced R. Van Wart Manager of the Demolition of Vacant
Buildings Program to provide an overview of the demolition.
The Mayor read the cautionary statement as follows:
includes the report of the
Building Inspector stating that the building located at 76 St. James Street West (PID
55145916) is a hazard to the safety of the public by virtue of its being, amongst other
things, dilapidated or structurally unsound. Is there present an owner, including anyone
holding any encumbrance upon this property, who wishes to present evidence to the
contrary, i.e. that the building is
No one came forward to present evidence that the building is structurally sound and not
dilapidated.
Moved by Councillor Sullivan, seconded by Councillor MacKenzie:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2019-021: Demolition of Vacant, Dilapidated and Dangerous Building at 76 St. James
Street West (PID 55145916), Common Council approve the following:
RESOLVED that the building located at 76 St. James Street West, PID# 55145916, is to be
demolished as it has become a hazard to the safety of the public by reason of
dilapidation; and
BE IT FURTHER RESOLVED, that said building is to be demolished as it has become a
hazard to the safety of the public by reason of unsoundness of structural strength; and
BE IT FURTHER RESOLVED, that one or more by-law enforcement officers appointed and
designated under the Saint John Unsightly Premises and Dangerous Buildings and
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February 11, 2019 / le 11février 2019
Structures By-law are hereby authorized to arrange for the demolition, in accordance
with the applicable City purchasing policies.
MOTION CARRIED.
12.2 2019 Community Grant Recommendations
grant applications totaling over $648,503. The total grant envelope of $179,721 will be
dispersed in community grants. B. Freeze responded to questions on criteria for
selection.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the City Manager in the submitted report entitled
M&C 2019-019: 2019 Community Grant Recommendations, Common Council approve
that the following applicants be approved for funding at the indicated amount:
360
ARCf de Saint-
KB
Martinon Com
NBYO
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February 11, 2019 / le 11février 2019
MOTION CARRIED.
12.3 2019 Sports Field Rates and Outdoor Facility Allocation Policy
Commissioner Hugenholtz stated the increases are based on a council resolution and
report from 2016.
Responding to questions on continuing increases to user fees and residency
requirements, the City Manager stated that user fees, residency and administration will
be examined in a long term sustainability plan.
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2019-017: 2019 Sports Field Rates and Outdoor Facility Allocation Policy, Common
Council approve the proposed 2019 Field Rates and Outdoor Facility Allocation Policy.
MOTION CARRIED.
The City Solicitor and Councillor Norton withdrew from the meeting. The Acting City
Solicitor M. Tompkins took her seat at the Council Table.
12.4 West Saint John - Corrosion Control Investigation
Referring to the submitted report entitled M&C 2019-24: West Saint John - Corrosion
Control Investigation, Commissioner McGovern updated Council on the results from
Mr. Chaulk of CBCL
Limited.
Mr. Chaulk communicated his review of the results from the study.
The Acting City Solicitor advised Council that the Water Dispute is under a litigation
process begun by a group of residents on the West Side. Council committed to
investigate and make the results of the investigation undertaken by Dalhousie University
publicly available. Staff presented the results of the investigation this evening, and the
information has been posted publicly on the City website. The solicitor cautioned that
there is a court and plaintiff approved communication that provides that council as a
public body is in a precarious position in that it has to fulfill its political obligations while
at the same time not negatively impacting the legal process which is why questions that
relate to the fundamental core or causation of this problem should be directed to legal
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February 11, 2019 / le 11février 2019
counsel. The solicitor cautioned council members to keep that in mind as they proceed
with their questions.
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that the submitted report M&C 2019-024: West Saint John - Corrosion
Control Investigation, be received for information.
MOTION CARRIED.
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
14.1 Service Agreements - Priority Neighbourhood Associations
Referring to the submitted report entitled M&C 2019-023: Service Agreements - Priority
Neighbourhood Associations, Commissioner Hugenholtz stated that in previous years
the term had been three years, however due to the forthcoming sustainability review
the term has been reduced to two years.
Responding to a question the Commissioner stated that each Agreement has a
cancellation clause.
Moved by Councillor Reardon, seconded by Councillor MacKenzie:
RESOLVED that the term for the Service Agreements be extended to three years.
MOTION DEFEATED with Deputy Mayor McAlary and Councillors Armstrong, Merrithew,
Norton, Casey and Sullivan voting nay.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the City Manager in the submitted report 2019-023:
Service Agreements - Priority Neighbourhood Associations:
1)Common Council approve service agreements with the Priority Neighbourhood
2)The City Solicitor be directed to prepare all necessary documents outlining the
terms and conditions for specific Service Agreement with each Neighbourhood
Association, and that;
3)The Mayor and Common Clerk be authorized to sign any required documentation.
MOTION CARRIED with Councillor Reardon voting nay.
15. General Correspondence
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
15.1 Ticket Purchase Request - Amazeatorium 2019 at Harbour Station
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the ticket purchase request for Amazeatorium 2019 at Harbour Station
be approved and the Office of the Common Clerk be directed to purchase the minimum
number (25) tickets for those Council members wishing to attend the event subject to
PRO kids not having already purchased tickets.
MOTION CARRIED.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Safe, Clean Drinking Water Payment of Relief Events
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on
th
February 11, 2019 Common Council adopt the following:
1.That the City accept the documentation provided by Port City Water Partners
(PCWP) establishing at $2,019,917.25 plus HST the increase to
carrying out the SCDWP Works caused by contamination Relief Events, for which the
City retained the risk under the Project Agreement, during the Construction Period; and
further,
2. That, pursuant to section 14 of the Project Agreement, the City pay to PCWP
$2,019,917.25 plus HST for all open Relief Events on the project, except Relief Events 23
and 36, in return for a Full and Final Release.
MOTION CARRIED.
17.2 Funding Agreement with ACOA and Province of New Brunswick
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on
th
February 11, 2019 Common Council adopt the following:
RESOLVED that pursuant to applications for funding made by The City of Saint John (the
vince of
each of ACOA and the Province;
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
BE IT FURTHER RESOLVED that the Mayor and Common Clerk be authorized to execute
each such funding agreement;
BE IT FURTHER RESOLVED that the Mayor and Common Clerk authorize the allocation of
$66,774 from the Growth Reserve over the coming three years to support the Succeed
and Stay tri-government partnership;
AND BE IT FURTHER RESOLVED that the aforesaid funding agreements be kept
confidential as required by ACOA, until a public announcement is coordinated by all
involved partners.
MOTION CARRIED.
17.3 Recommended Appointments to Committees
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on
February 11, 2019, Common Council approve the following appointments:
Citizen Recognition Awards Committee: to appoint Deputy Mayor McAlary, Councillor
Norton, and Jonathan Taylor from Feb 11, 2019 until a recommendation is brought back
to Council
Heritage Development Board: Notwithstanding the policy adopted by Common Council
on October 29, 2012 regarding appointments to agencies, boards, and commissions, to
reappoint Bob Boyce for a 1 year term from April 4, 2019 to April 4, 2020
Lord Beaverbrook Rink: to appoint Heather McBriarty for a 3 year term from April 29,
2019 to April 29, 2022
PRO Kids: to appoint Jason Court, Laura Gould, and Caleb Jones for 3 year terms from
February 11, 2019 to February 11, 2022
Saint John Aquatic Centre Commission: to appoint Leslie Keirstead for a 3 year term
from February 11, 2019 to February 11, 2022
Saint John Parking-Transit Commission: to reappoint Patricia Ellsworth for a 3 year term
from April 29, 2019 to April 29, 2022 to both the Parking and Transit Commissions
Saint John Substandard Properties Appeal Committee: Notwithstanding the policy
adopted by Common Council on October 29, 2012 regarding appointments to agencies,
boards, and commissions, to reappoint Cheryl Johnson from April 4, 2019 to April 4,
2022
COMMON COUNCIL / CONSEIL COMMUNAL
February 11, 2019 / le 11février 2019
FCM Committee: Mayor Darling and Councillor MacKenzie to attend the 2019 FCM
Conference in Quebec City.
MOTION CARRIED.
18. Adjournment
Moved by Councillor Sullivan, seconded by Councillor Armstrong:
RESOLVED that the meeting of Common Council held on February 11, 2019, be
adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 9:48 p.m.
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M&C No. 2019-31
Report Date February 14, 2019
Meeting Date February 25, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Contract 2019-01: Wentworth Street (Union Street to Elliot Row)
Water, Sanitary and Storm Sewer Renewal and Street Reconstruction
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brent McGovern / Brian John Collin
Keenan
RECOMMENDATION
It is recommended that Contract No. 2019-01: Wentworth Street (Union Street
to Elliot Row) Water, Sanitary and Storm Sewer Renewal and Street
Reconstruction be awarded to the low Tenderer, TerraEx Inc., at the tendered
price of $483,194.35 (including HST) as calculated based upon estimated
quantities, and further that the Mayor and Common Clerk be authorized to
execute the necessary contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2019-
01: Wentworth Street (Union Street to Elliot Row) Water, Sanitary and Storm
Sewer Renewal and Street Reconstruction to the low Tenderer.
PREVIOUS RESOLUTION
July 30, 2018; 2019 Water & Sewerage Utility Fund Capital Program approved
July 30, 2018; 2019 General Fund Capital Program approved
REPORT
BACKGROUND
The approved 2019 General Fund and Water and Sewerage Utility Fund Capital
Programs include funding for the reconstruction of Wentworth Street from
Union Street to Elliot Row. The work involves the replacement of the existing
watermain and sanitary sewer, installation of a new storm sewer for separation
and full street reconstruction including new concrete curb and sidewalk,
roadway granulars, asphalt and landscaping.
TENDER RESULTS
Tenders closed on February 12, 2019 with the following results, including HST:
1.TerraEx Inc., Saint John, NB $ 483,194.35
2.Galbraith Construction Ltd., Saint John, NB $ 505,583.70
3.Fairville Construction Ltd., Saint John, NB $ 562,350.00
4.NRB Construction Company Limited, Saint John, NB $ 620,425.00
work was $594,353.35, including HST.
ANALYSIS
The tenders were reviewed by staff and all were found to be formal in all
respects. Staff is of the opinion that the low tenderer has the necessary
resources and ability to perform the work, and recommend acceptance of their
tender.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2019 General Fund and
Water and Sewerage Utility Fund Capital Programs. This project is partially
funded by the Clean Water Wastewater Fund program. Assuming award of the
Contract to the low tenderer, an analysis has been completed which includes the
estimated amount of work that will be performed by the Contractor and Others.
The analysis is as follows:
Budget $ 620,000.00
Project net cost $ 546,700.00
Variance (Surplus) $ 73,300.00
POLICY TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of
tendering of construction
Specifications and the specific project specifications.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
The municipal infrastructure on this street is in poor condition and requires
replacement. The renewal of the infrastructure will reduce the likelihood of
future service disruptions to the local residents due to infrastructure failures.
The storm water and sanitary sewer flows will also be separated on this section
of Wentworth Street. In addition, this project provides the opportunity to
improve the streetscape with the installation of grass medians and street trees.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
N/A
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M&C No. 2019-34
Report Date February 15, 2019
Meeting Date February 25, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Contract 2019-12: Ellerdale Street 200mm Water Main
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
John Campbell Brent McGovern / Brian John Collin
Keenan
RECOMMENDATION
It is recommended that Contract No. 2019-12: Ellerdale Street 200mm Water
Main be awarded to the low Tenderer, Galbraith Construction Ltd., at the
tendered price of $635,170.30 (including HST) as calculated based upon
estimated quantities, and further that the Mayor and Common Clerk be
authorized to execute the necessary contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2019-
12: Ellerdale Street 200mm Water Main to the low Tenderer.
PREVIOUS RESOLUTION
July 30, 2018; (M&C 2018-219) 2019 Water & Sewerage Utility Fund Capital
Program approved.
REPORT
BACKGROUND
The approved 2019 Water and Sewerage Utility Fund Capital Program includes
funding for the installation of a new 200mm water main on Ellerdale Street,
between Valley Street and Margaret Street, to facilitate the removal of services
from the 400mm Concrete Pressure Pipe (CPP) transmission main, and repair the
holes where the services were removed.
TENDER RESULTS
Tenders closed on February 14, 2019 with the following results, including HST:
1.Gailbraith Construction Ltd., Saint John, NB $ 635,170.30
2.TerraEx Inc., Saint John, NB $ 651,216.25
3.NRB Construction Company Limited, Saint John, NB $ 664,815.00
4.Fairville Construction Ltd., Saint John, NB $ 687,320.50
5.Maguire Excavating Ltd., Saint John, NB $ 743,391.63
he work was $667,480 including HST.
ANALYSIS
The tenders were reviewed by staff and all were found to be formal in all
respects. Staff is of the opinion that the low tenderer has the necessary
resources and expertise to perform the work, and recommend acceptance of
their tender.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2019 Water and
Sewerage Utility Fund Capital Program. Assuming award of the Contract to the
low tenderer, an analysis has been completed which includes the estimated
amount of work that will be performed by the Contractor and Others.
The analysis is as follows:
Budget $ 650,000.00
Project net cost $ 611,900.00
Variance (Surplus) $ 38,100.00
POLICY TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of
Specifications and the specific project specifications.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
The new 200mm water main is required to service the properties in the project
area that are currently serviced from the 400mm transmission main. The
relocation of the services will reduce the likelihood of future, large-scale service
disruptions due to infrastructure failures.
This project will be completed within the original approved financial budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
N/A
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M&C No. 2019-36
Report Date February 15, 2019
Meeting Date February 25, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Traffic Paint Sole Source
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Katherine Shannon Michael Hugenholtz John Collin
RECOMMENDATION
that Common Council authorize City staff to purchase Franklin Paint Company
traffic paint for the 2019 construction season as a sole source procurement from
Stinson Equipment Limited at a cost of $95,307.17 plus HST.
EXECUTIVE SUMMARY
The purpose of this report is award a sole source contract for traffic paint due to
improved overall quality and value.
PREVIOUS RESOLUTION
RESOLVED that the recommendation set out for each consent agenda item be
adopted.
That as recommended by the City Manager in the submitted report M&C2018-
Common Council authorize City staff to purchase Franklin Paint Company traffic
paint for the 2018 constructions season as a sole source procurement from
Stinson Equipment Limited at a cost of $73,797.64 plus HST.
REPORT
Previous to 2016, the City had procured traffic paint from four different
manufacturers. Three of these four manufacturers ultimately did not meet the
requirements and the other two manufacturers provided product that clumped
during the painting season causing damage to equipment and excessive down
time. Only Franklin Paints met specifications upon delivery and throughout the
subsequent painting season.
City staff has endeavored over the years to maintain the competitive bidding
process. Tender specifications had been updated each year including more
stringent material and performance specifications, ability for the city to test the
paint at its discretion and penalty clauses for non-conformance. Despite these
efforts paint supplied by other manufacturers still had quality and other issues
impacting operations. This more than offsets the lower cost of the low tender
process.
Quantifying the net benefit of procuring the higher quality and more costly
Franklin Paint through a sole source procurement versus continuing a
competitive bid process in 2019 is difficult. In 2015, a quote submitted for
Franklin Paint was approximately $31,000 greater than the low tender based on
the quantities needed in 2015. It is expected the relative cost savings on
material if a low tender process was used for 2019 would to be similar.
The question then turns to quantifying the operational effectiveness and
efficiency benefits, by using the higher cost and quality of Franklin paint. When
using lower quality paints clumping occurs, when clumping occurs there is lost
production. One lost day of productivity when clumping of the lower quality
paints occur, would cost approximately $1400 to make up in labor costs when
overtime is required.
It would only take 11 days of lost productivity to offset half this difference in
material cost. The clumping is also hard on the painting equipment that the City
owns, requiring more frequent replacement of parts such as pumps and filters.
Additional staff time, both in working with manufacturers/suppliers of non-
conforming paint and in explaining to the public delays to the painting program,
is also an added cost.
One key measurement of the operational effectiveness of the annual painting
program is the repainting of all the approximately 3300 traffic markings and 350
KM of centre and lane lines in a timely manner. This is not possible when we
receive sub-standard material.
In 2016, 2017 and 2018 a sole source tender was awarded to Stinson Equipment
Limited who is the sole distributor of the Franklin Paint Company product in this
region. The product performed very well and none of the aforementioned issues
related to the other vendors was experienced. The Department experienced
zero downtime related to the quality of the paint and is happy with its
performance and longevity.
City staff remains committed to respecting the competitive bidding process and
is always open to having manufacturers demonstrate that their traffic paint
, staff has not had any other
manufacturer demonstrate compliance with our required quality requirements.
From a service efficiency and effectiveness perspective, Staff is confident a sole
source purchase of Franklin Paint Company product, through Stinson Equipment
Limited, is the best solution for the 2019 painting season.
STRATEGIC ALIGNMENT
service delivery.
SERVICE AND FINANCIAL OUTCOMES
Funding is included in the 2019 General Fund Operating Budget for the
anticipated purchase price of $95,307.17 of the Franklin paint.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input from the Materials Management Division has been incorporated into this
report.
The City of Fredericton has used Franklin Company paint for the last seven years
and is content with the product. The two previous years Fredericton used two
different other manufacturers (same from the list of those used by Saint John)
with similar negative results.
The City of Moncton has also experienced issues with other manufacturers.
They commenced a sole source procurement of Franklin Paint through Stinson
Equipment Ltd. in 2015, and are planning the same in 2019.
City staff has worked with the two cities to place a single larger order of paint to
reduce the price with the larger order.
ATTACHMENTS
None
COUNCIL REPORT
M&C No. 2019-33
Report Date February 20, 2019
Meeting Date February 25, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Emera Brunswick Pipeline Company Ltd. Reinstatement,
Continuation & Amending Agreement Required for Contract 2019-09:
M-R-G Forcemain Renewal Phase 1
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
John Campbell Brent McGovern/Brian John Collin
Keenan
RECOMMENDATION
It is recommended that:
1.The City of Saint John enter into the Emera Brunswick Pipeline Company
Ltd. Reinstatement, Continuation & Amending Agreement attached to
M&C 2019-33 for the one-time fee of $10 plus HST, and further,
2.That the Mayor and Common Clerk be authorized to execute the
attached Agreement document.
EXECUTIVE SUMMARY
The attached Agreement between Emera Brunswick Pipeline Company Ltd. and
the City of Saint John is necessary in order to reinstate and amend the previous
Consent Agreement between Brunswick Pipeline and the City of Saint John for
the proposed Encroachment of Brunswick Pipeline KP 23.525 in the County of St.
John, in the Province of New Brunswick. The encroachment is necessary in order
to carry out the work of Contract 2019-09: M-R-G Forcemain Phase 1.
There is a one-time fee for the Reinstatement, Continuation & Amending
Agreement in the amount of $10 plus HST.
PREVIOUS RESOLUTION
December 9, 2013, (M&C 2013-272), 2014 Water & Sewerage Utility Fund
Capital Fund Program Approved.
September 29, 2014, (M&C 2014-168), Consent Agreement for Proposed
Encroachment of Brunswick Pipeline KP 23.525 Approved.
STRATEGIC ALIGNMENT
s Priority for Valued Service Delivery, specifically
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report and attac
ATTACHMENTS
1.Emera Brunswick Pipeline Company Ltd. Reinstatement, Continuation &
Amending Agreement.
2.On-Site Activity Permit Application and Technical Guidelines.
3.M-R-G Forcemain Renewal Phase 1, Civil Plan & Profile, STA 0+000 to
0+180, P.Eng. Stamp date 4, Jan 2019.
REINSTATEMENT, CONTINUATION & AMENDING AGREEMENT
THIS REINSTATEMENT, CONTINUATION and AMENDING AGREEMENT made and effective as of this
_____ day of February, 2019
BETWEEN:
Emera Brunswick Pipeline Company Ltd., a company incorporated under the Federal
laws of Canada
(HCompany
-and-
The City of Saint John, a body corporate by Royal Charter in the County of Saint John
and Province of New Brunswick
(Hereinafter City
-
WHEREAS:
th
1.The Parties have entered into a Consent Agreement dated the 6 of October, 2014 (the
2.The Consent Agreement, by its terms, has expired; and
3.The Parties wish to reinstate and continue the Consent Agreement and amend its terms.
NOW THEREFORE THIS AGREEMENT WITNESSES THAT in consideration of the mutual undertakings
and obligations herein contained, the reinstatement and continuation of the Consent Agreement, the
sum of $10.00 and other good and valuable consideration (the receipt and sufficiency which is
acknowledged by each Party hereto), the Parties covenant and agree as follows:
1.The termination of the Consent Agreement is hereby revoked and, except as expressly
modified by this Agreement, the Consent Agreement shall be, and hereby is, reinstated in its
entirety and shall be in full force and effect as if the same had never been terminated.
2.-10C, atin Article
2 of the Consent Agreement Technical Guidelines found
http://www.emeranewbrunswick.com/site-
emera/media/EmeraNewBrunswick/Brunswick%20Pipeline%20On-
Site%20Activity%20Permit%20and%20Technical%20Guidelines.pdf
3.The reference in Article 3 of the Consent Agreement to drawing
Replacement, Civil Plan Dever Road Sta. 0+000 to 0+180, stamp dated 8/7/2014) is
M R G Forcemain Renewal-Phase 1, Civil Plan & Profile Sta. 0+000 to
0+180, P.Eng. Stamp date 4 Jan 2019
Њ
4.The reference in Article 4 of the Consent Agreement
by February 4, 2021 unless the Parties
agree to extend the completion date in writing prior to February 4, 2021.
5.-
6.The City shall submit to the Company two (2) copies of As-built drawings of the completed
s Technical Guidelines within forty-five (45) days of the
completion of the facilities.
7.Save and except for the amendments stated herein, the terms and conditions of the Consent
Agreement shall remain unchanged and in full force and effect. To the extent any provisions
of this Agreement are inconsistent with any of the provisions set forth in the Consent
Agreement, the provisions of this Agreement shall govern and control.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
NEXT PAGE IS EXECUTION PAGE.
Ћ
IN WITNESS WHEREOF the Parties hereto have duly executed this Agreement, effective as of the
date first written above.
SIGNED in the presence of Emera Brunswick Pipeline Company Ltd.
______________________________ Per:
WITNESS
The City of Saint John
Mayor
Common Clerk
Common Council Resolution:
, 2019
Ќ
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
REVISION HISTORY
Rev No. Issue Date Brief Description of the Change
012018-10-04New document
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
OVERVIEW
is to provide the necessary information to individuals, companies, stakeholders and other
prescribed area (see Section 2 of the NEB PipelineDamage Prevention Regulations
Authorizations (SOR/2016-124) Regulations). In
associated surface facilities. Any work (or planned work) in the prescribed area which
could interfere with EBPC easement rights or could create safety concerns for EBPC and/or
the public is prohibited without an On-Site Activity Permit issued by the Company.
Please note, these Guidelines are general in nature and any proposed activity by external
parties, whether addressed in these Guidelines or not, requires consultation with the
Company and its prior written approval.
The general prohibition on activities in and around the pipeline and its ROW is found in
Section 112(1) of the NEB Act. Section 112(1) of the NEB Act states:
These Guidelines have been developed pursuant to Section 112(1) of the NEB Act as well
as to meet the NEB PipelineDamage Prevention Regulations Authorizations (SOR/2016-
124). Links to NEB resources can be found on the NEB website (www.neb-one.gc.ca).
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
For any questions regarding the information provided in these Guidelines, please contact
Brunswick Pipeline:
Emera Brunswick Pipeline Company
1 Germain Street, Suite 1102
Saint John, NB E2L 4V1
Telephone: (506) 693-4214
Fax: (506) 658-0199
Email: brunswickpipeline@emera.com
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
Contents
1 ACTIVITIES REQUIRING AN ON-SITE ACTIVITY PERMIT ...................................... 5
Facility Construction ...................................................................................... 5
Crossing ...................................................................................................... 5
Ground Disturbance Activities ......................................................................... 5
Operation of Vehicles/Mobile Equipment Crossing Brunswick Pipeline .................. 5
2 ON-SITE ACTIVITY PERMIT APPLICATION PROCESS ............................................ 6
Request for a Permit ..................................................................................... 6
Permit Application - Required Information ........................................................ 6
Permit Application Assessment ....................................................................... 7
i) Activity Approval ....................................................................................... 7
ii) Emergency Activity Approval ....................................................................... 7
iii) Permit Application Rejection ........................................................................ 7
3 TECHNICAL GUIDELINES FOR PERMIT ACTIVITIES ............................................. 8
Facility Construction ...................................................................................... 8
i) Surface facilities (e.g. buildings, parking lots, monuments) ............................. 8
ii) Excavations (e.g. trenches, foundations, boreholes, open pits) ........................ 9
iii) Subsurface facilities not crossing the pipeline (e.g. cables, utility pipes, tanks) 11
iv) Overhead facilities (e.g. powerlines, towers) ...............................................12
v) Abandonment of facilities ..........................................................................13
Crossing ....................................................................................................13
i) Surface crossing (e.g. roads, driveways/access roads, sidewalks, railway) ......13
ii) Subsurface crossing (e.g. cables, utility pipes, transmission/distribution
pipelines) ...............................................................................................14
Ground Disturbance Activities .......................................................................15
i) Blasting ..................................................................................................15
ii) Seismic Activity .......................................................................................15
Operation of Vehicles/Mobile Equipment Crossing Brunswick Pipeline ................16
4 LOCATE REQUESTS .......................................................................................17
5 APPENDICES ................................................................................................18
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5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
1ACTIVITIES REQUIRING AN ON-SITE ACTIVITY PERMIT
The following activities, if undertaken in the prescribed area, require an On-Site Activity
Permit:
Facility Construction
o Surface facilities (e.g. buildings, parking lots, monuments)
o Excavations (e.g. trenches, foundations, boreholes, open pits)
o Subsurface facilities not crossing the pipeline (e.g. cables, utility pipes,
tanks)
o Overhead facilities (e.g. powerlines, towers)
o Abandonment of facilities
Crossing
o Surface crossing (e.g. roads, driveways/access roads, sidewalks, railway)
o Subsurface crossing (e.g. cables, utility pipes, transmission/distribution
pipelines)
1
Ground Disturbance Activities
o Blasting
o Seismic Activity
Operation of Vehicles/Mobile Equipment Crossing Brunswick Pipeline
Note:The activities listed above as requiring a Permit is not a complete list. Any person
considering an activity in the prescribed area, whether listed in these Guidelines or not, is
required to contact the Company prior to commencing the activity to determine if the
as any mitigation measures to protect
the public, the environment, the Permit Applicant, and/or employees and
its facilities.
1
Ground disturbance activities within 200 metres of the pipeline, even though outside of
the prescribed area, still require an On-Site Activity Permit.
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
2ON-SITE ACTIVITY PERMIT APPLICATION PROCESS
An On-Site Activity Permit is required between the Company and anyone seeking to
undertake the activities outlined above in the prescribed area.
The party entering into the On-Site Activity Permit
(and those working for them or on their behalf) shall adhere to the terms and conditions
of the Permit, the requirements of these Guidelines and the NEB Regulations.
A minimum
beginning any activities in the prescribed area. The Company requires a minimum of 10
business e for larger construction projects and blasting activities.
Request for a Permit
For larger projects or blasting activities, the request for an On-Site Activity Permit must
be made to the Company via email (brunswickpipeline@emera.com; attention: On-Site
Activity Permit) a minimum of 10 business days in advance of the planned activity.
For all other activities in the prescribed area, to request an On-Site Activity Permit, the
Company must be contacted via the One-Call System (1-888-410-2220 or
www.clickbeforeyoudig.com) a minimum of 3 business days in advance of the planned
activity.
Regardless of the activity, Locate Requests must be made via the One-Call
System (1-888-410-2220 or www.clickbeforeyoudig.com) a minimum of 3
business days in advance of the planned activity. See Section 5 of these Guidelines
for more information about Locate Requests.
Permit Application - Required Information
The Company will determine the supporting information required to be submitted for
review and approval by the Company in support of Permit Applications. The following is
the general information the Company requires at a minimum to be submitted for an On-
Site Activity Permit:
Applicant contact information;
Proposed equipment to be used;
All design standards mandated by federal, provincial, and/or local government
agencies shall be satisfied;
A letter shall be submitted to the Company stating that all appropriate federal,
provincial, and/or local permits, authorizations and/or approvals have been granted
or obtained for the subject project;
Excavation Plan, if applicable; and
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5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
Issued for Construction (IFC) Drawings (see Appendix 1 for IFC Drawing
requirements).
The Company will not consider incomplete Permit Applications.
Permit Application Assessment
Upon receipt of a Permit Application, the Company will inform the Permit Applicant within
ten (10) business days whether or not approval is granted or additional information or
time is required to consider the Permit Application. The Company will determine the
complexity of the proposed activity, the degree of Company assessment and the level of
Company approval required. For example, the Company may require additional
information, time, assessment and/or levels of approval for projects that may affect the
integrity of the C
i)Activity Approval
The Permit Applicant, if approval is received, will be required to provide the Company with
a duly executed On-Site Activity Permit as provided by the Company. The On-Site Activity
ments and conditions for the approved activity.
The On-Site Activity Permit must be completed, executed by both parties and returned to
the Company prior to initiating any work. A copy of the On-Site Activity Permit must be
present on site at all times during construction activities.
Within 45 days of the completion of the activity, the Permit Holder shall provide the
Company all as-built drawings of all installations identifying their location in relation to the
pipeline.
ii)Emergency Activity Approval
In the case of emergency repairs to critical public infrastructure or for public safety, where
required to contact the Company via the One-Call System (1-888-410-2220 or
www.clickbeforeyoudig.com) and obtain an On-Site Activity Permit.
iii)Permit Application Rejection
If the Permit Application is refused, the unsuccessful Permit Applicant will be provided
with the reasons for refusal. The unsuccessful Permit Applicant has the right to contact the
NEB to review the request as provided by the NEB Act, Section 112.
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
3TECHNICAL GUIDELINES FOR PERMIT ACTIVITIES
Facility Construction
i)Surface facilities (e.g. buildings, parking lots, monuments)
(1)Fencing
Any fences are to cross the pipeline ROW at or near as possible to right angles. Fencing
must be easily removed and replaced, if necessary, and contain a 3.7-metre (12-foot)
wide gate for access at each location where the fence intersects the ROW. This would
include fencing of any type or kind including, but not limited to, wire type, chain-link,
snow-fencing, PVC, wood, stockade, and decorative type fencing.
The location of fence posts in the prescribed area shall be approved by the Company. The
within the pipeline ROW.
(2)New Facilities within the prescribed area but not crossing the
Test pits may be required, at the discretion of the Company, in areas where
equipment/vehicle crossings and/or Permit Applicant facility crossings are proposed.
Company deems that the installation of easing pipe and/or other alterations are necessary
to protect the pipeline, the Permit Holder shall be required to pay to the Company the
estimated cost of such alterations prior to the Company beginning the work. At the
completion of the work and when the actual costs have been incurred and tabulated by
the Company, any additional costs incurred above the estimate shall be paid by the Permit
Holder to the Company and any savings shall be remitted to the Permit Holder.
The Company will furnish applicable as-built pipeline location information upon request by
the Permit Applicant seeking to construct facilities within the prescribed area of the
buildings, fencing, structures (permanent or temporary) or other obstructions (including
trees, shrubs, bushes, plants and landscaping) proposed to be erected or placed within,
above or below the prescribed area.
(3)Landscaping
The only circumstance where the Company will allow the planting of trees on the pipeline
ROW is if it has been negotiated and defined in a landowner Letter of Commitments. It is
iminate
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
obstruction of the ROW visibility from ground or air, however, the Company reserves the
written approval.
Landscaping grades and drainage swales will comply with the following requirements:
With prior written approval from the Company, predetermined and approved limited
additional fill over the existing grade may be deposited on the ROW.
slope of 4:1 longitudinal with the pipeline and/or 8:1 cross slope, and have a
minimum coverage as per the most recent version of CSA Z662 - Oil and Gas
Pipeline Systems. The maximum cover will be determined by the Company, taking
into account pipeline specifications and local conditions.
Proposed grades will not cause the ponding of surface water, or redirect the flow of
Permit Holder may be required to install erosion and control measures upstream to
limit the amount of surface runoff across the ROW.
Company access to the pipeline ROW shall not be restricted by the proposed
grades.
The Company reserves the right at any time, without notice or approval, to modify
all cover/grade requirements.
ii)Excavations (e.g. trenches, foundations, boreholes, open pits)
Excavation operations shall be performed in accordance with the Guidelines set forth
below.
No excavation, crossing, backfilling or construction operations in the prescribed area of
is on site. The Company representative shall have the authority to stop work or an activity
at any time should the Company representative deem the work or activity unsafe or a
and/or its facilities.
Test pits within the prescribed area employing mechanical excavation can be scheduled
during the period of April 15-November 01 by contacting the Company at least 10
business days in advance and submitting at that time an Excavation Plan (as described in
this Section below). Excavation of test pits may be performed provided a Company
representative is present. The Company will make reasonable efforts to accommodate the
requested schedule but such scheduling will be subject to, among other things, availability
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5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
of appropriate Company personnel as determined by the Company, weather, or field
operating conditions.
Excavation of test pits within the prescribed area by means of mechanical equipment is
not allowed during the period of November 01-April 15. During this time period, pipeline
hand digging or soft digging equipment. The Company must be contacted at least 10
business days in advance to coordinate these activities, and an Excavation Plan must be
submitted (as described below) at that time.
Once an Excavation Plan has been reviewed and approved by the Company, excavation
may proceed in accordance with the approved Plan. The Excavation Plan shall be a written
document approved by the authorized Company representative. When developing an
Excavation Plan, the following should be considered as well as any other relevant
considerations:
Backhoe/excavator set-up position in relationship to the pipeline;
Need for benching to level backhoe;
Required excavation depth and length;
Sloping and shoring requirements;
Ingress/egress ramp locations;
Minimum clearance requirements for mechanical equipment;
Pipeline location and depth;
Verify bar has been welded onto backhoe teeth and side cutters have been
removed;
Spoil pile location; and
Compliance with Canada Occupational Health and Safety regulations.
The authorized Company representative will direct the use of mechanical equipment within
the NEB prescribed area associated w
until the pipeline is visually located. Once the pipeline is visually located, hand tools or
soft dig equipment shall be used to complete the final excavation of the pipeline inside the
In the case of a trenchless excavation method within the NEB prescribed area, a plan shall
be submitted to the Company for its approval that indicates the minimum radial clearance
Note: This clause refers to trenchless excavation within the 30-metre NEB prescribed area
only; crossing the pipeline requires further approvals.
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
Federal regulations that require the pipeline to be inspected by the Company. In order to
Canada Occupational Health and Safety regulations that pertain to excavations must be
adhered to. A minimum 24-hour written notice to the Company is required to perform the
relevant inspections prior to proceeding with backfill operations.
Permit Holder Excavation & Backfill Activities:
Bucket teeth shall be barred and side cutters removed.
excavate near the pipeline.
A line locator and/or probe bar shall be used to maintain the minimum 5-metre
clearance to the pipeline.
line.
The Permit Holder shall continue to locate the pipe using industry best practices
(such as line locator, daylighting, or probe bar) during the excavation process to
ensure no unidentified works or infrastructure is damaged until the final ditch grade
is achieved.
allow the authorized Company representative to perform relevant inspections prior
to proceeding with backfill operations.
A Company representative is available during normal business hours (Monday to
Friday, excluding holidays, 8:30 am 4:30 pm AT). Permit Holder bears all costs
and expenses (as determined by the Company) for the supply of a Company
representative outside normal business hours.
iii)Subsurface facilities not crossing the pipeline (e.g. cables, utility pipes,
tanks)
All buried facilities shall be installed as per the appropriate typical crossing drawing as
listed in Appendix 2 and in accordance with the process and procedures set out below.
To the fullest extent possible, all foreign lines, roads, electrical cables and other utilities
-of-way at an angle at or near right angles.
requires a
minimum clearance as indicated in the appropriate typical crossing drawing. This
clearance may need to be increased in some circumstances, as determined by the
Company in its discretion.
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
The Company will not be responsible for any loss, damage or required repairs to a Permit
activities (or otherwise). All such loss, damage and repairs shall be at the sole risk, cost
and expense of the Permit Holder.
Acceptable backfill must be free of rocks, organic material, impacted soils, refuse and any
rescribed area will be
considered by the Company on a case-by-case basis and will be subject to the On-Site
Activity Permit terms as specified by the Company.
Permit Applicant to provide the information listed below to the Company for its review and
approval prior to any such installation:
Number, spacing and voltage of cables
Line loading and phase relationship of cables
Grounding system
Position of cables and load facilities relative to pipeline
Specific installation requirements for cables carrying less than 600 volts shall be
determined by the Company on a case-by-case basis.
pipeline prescribed area will be considered by the Company on a case-by-case basis and
will be subject to the On-Site Activity Permit terms as specified by the Company.
mitigation. Any crossing will require an assessment of this system at the cost, risk and
responsibility of the Permit Applicant. Any additions or modifications that result from the
older.
For metallic line installations two No. 10 THWN black insulated copper wires for the use of
test leads will be installed and attached at the point of crossing for corrosion control
monitoring at the discretion of the authorized Company representative. The test wires will
be routed underground and terminated at a point specified by the Company.
iv)Overhead facilities (e.g. powerlines, towers)
Overhead power lines, telephone lines and telecommunication installations shall be
reviewed by the Company on a case-by-case basis using the following assessment
criteria:
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
The Permit Applicant shall be responsible to provide a mitigation design in accordance
Practices of
there is a determination of electrical interference between its facilit
pipeline. This solution will be presented prior to construction, if applicable.
The vertical distance between the lowest wire of an overhead line catenary and the
surface of the ground within the pipeline easement shall not be less than the minimum
vertical clearance distance set out in that part of the Canadian Electrical Code Part III
(C
Overhead lines shall be installed with the minimum clearance as required by CSA and
-of-way.
The installation
ROW.
The Permit Holder, where directed by the Company, shall install aerial warning devices on
g
aerial patrols.
v)Abandonment of facilities
separate On-Site Activity Permit is required.
The abandonment (including means and methods) of existing facilities must be approved
abandonment of existing facilities, all federal, provincial, and/or local government laws,
regulations, by-laws, permits, authorizations, rules, procedures and mandated
requirements must be obtained and adhered to by the Permit Holder.
Once all applicable federal, provincial, and/or local permits, authorizations and/or
approvals are granted, a letter certifying same shall be submitted to the Company by the
Permit Holder prior to the commencement of any facility abandonment activities.
Crossing
i)Surface crossing (e.g. roads, driveways/access roads, sidewalks,
railway)
Access Road
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
Typical drawings for Private Access Roads or Temporary Access Roads will be made
available by the Company to the Permit Applicant upon request. A list of the typical
drawings is found in Appendix 2.
Maximum and minimum depths of cover for all areas of equipment/vehicular travel (e.g.,
highways, roads, railroads, construction access, driveways, parking lots, etc.) will be
determined by the Company and local, provincial, and federal requirements. For this
purpose, cover can be defined as the distance from the top of the pipe to the finished
grade. Mitigative methods where the cover is insufficient will be determined on a case-by-
case basis by the Company.
Test pits may be required, at the discretion of the Company, in areas where
equipment/vehicle crossings and/or Permit Applicant facility crossings are proposed.
When planning parking areas, the pipeline ROW location is to be taken into account so as
to avoid covering the ROW.
ii)Subsurface crossing (e.g. cables, utility pipes, transmission/distribution
pipelines)
considered by the Company on a case-by-case basis and will be subject to the On-Site
Activity Permit terms as specified by the Company.
Installation of all electric
Permit Applicant to provide the information listed below to the Company for its review and
approval prior to any such installation:
Number, spacing and voltage of cables
Line loading and phase relationship of cables
Grounding system
Position of cables and load facilities relative to pipeline
Specific installation requirements for cables carrying less than 600 volts shall be
determined by the Company on a case-by-case basis.
Installation of
pipeline prescribed area will be considered by the Company on a case-by-case basis and
will be subject to the On-Site Activity Permit terms as specified by the Company.
peline is designed with a cathodic protection system which includes AC
mitigation. Any crossing will require an assessment of this system at the cost, risk and
responsibility of the Permit Applicant. Any additions or modifications that result from the
asse
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PUBLIC
5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
For metallic line installations two No. 10 THWN black insulated copper wires for the use of
test leads will be installed and attached at the point of crossing for corrosion control
monitoring at the discretion of the authorized Company representative. The test wires will
be routed underground and terminated at a point specified by the Company.
Ground Disturbance Activities
Any ground disturbance activity within the prescribed area shall not be performed unless
the authorized Company representative is on site. The Company representative shall have
the authority to stop work or an activity at any time should it deem the work or activity
unsafe or a danger to the public, the environment, the Permit Holder, and/or the
i)Blasting
Ground disturbance activities within 200 metres of the pipeline, even though outside of
the prescribed area, still require an On-Site Activity Permit.
Blasting operations, in addition to applicable federal, provincial and local laws, regulations,
by-laws and codes, shall comply with the guidelines set forth below.
blasting shall occ-of-way if the Company
determines that such blasting may be detrimental to its facilities. For any blasting
proposed within 200 m (656 ft) of the pipeline ROW, the Company shall be advised in
writing 90 calendar days prior to commencement of the blasting. A Blasting Proposal
outlining the scope and location of work must accompany the notice.
The Company requires all applicable blasting codes, by-laws, regulations and laws to be
strictly followed in all cases. In addition, the Company reserves the right to require the
Permit Applicant who will be undertaking blasting activity to furnish a certified Blasting
Plan (including estimated peak particle velocities at the closest pipeline location and a
proposed monitoring plan)
Blasting Proposal, a minimum of ten (10) business days prior to the commencement of
blasting work. This shall provide the Company time to evaluate and to arrange for a
Company representative to witness the blasting operation, including blast-hole drilling and
loading activities.
The Company will require blast reports, including monitoring, within 24 hours of a blast
for review.
ii)Seismic Activity
encing seismic activity within
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5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
GUIDELINES
Operation of Vehicles/Mobile Equipment Crossing Brunswick Pipeline
Temporary vehicle or mobile equipment crossings at any location along the pipeline shall
be performed in accordance with the guidelines set forth below:
For the purposes of paragraph 112(2)(a) of the NEB Act, the operation of a vehicle or
mobile equipment across a pipeline is authorized if the person that intends to operate the
vehicle or mobile equipment across the pi
consent.
For the purposes of paragraph 112(2)(a) of the NEB Act, the operation across the pipeline
of a vehicle or mobile equipment that is used to perform an agricultural activity is
authorized if the following conditions are met:
(a) the loaded axle weight and tire pressures of the vehicle or mobile equipment are
(b) the point of crossing has not been the subject of a notification under the NEB
PipelineDamage Prevention Regulations Authorizations (SOR/2016-124).
Temporary bridging such as, but not limited to, additional cover, construction mats, or
temporary structural spans shall be installed for the protection of the Company pipeline at
any point of construction equipment crossing, unless approval to cross without protection
is specifically granted in writing by the Company.
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ON-SITE ACTIVITY PERMIT
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4LOCATE REQUESTS
All pipelines must be located using either Call Before You Dig: 1-888-410-2220 or Click
Before You Dig: www.clickbeforeyoudig.com.
The Company will provide field locate services and mark its pipeline(s) at selected points
in accordance with federal, provincial and local requirements.
If the Company representative requires the pipeline be located by excavation, the cost to
excavate the pipeline and restore surface improvements (e.g., pavement, landscaping,
and sidewalks) shall be the responsibility of the Permit Holder. Note: A Company
representative must be present during any excavation to expose the pipeline. During this
perio
surveyor/engineer provided by and for the account of the Permit Holder. The surveyor
shall prepare the plans, sections, and profile drawingsand the Company shall be provided
with a copy of the completed plans and drawings. All survey data shall be referenced to
the New Brunswick High Precision Network (NBHPN) with coordinates referenced to NB
Stereographic Projection and vertical datum using geoid model Ht1_01.
In addition to complying with the above requirements, Permit Holders shall comply with
the provisions of all federal, provincial and/or local laws, regulations, by-laws and permits
relating to excavation and demolition work in the vicinity of underground facilities,
including, but not limited to, the local one-call regulations and procedures.
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ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
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5APPENDICES
Appendix 1
Drawing Requirements
Issued for Construction Drawings
In order to maintain accurate records of the Brunswick Pipeline System, when applicable,
of the Permit Application that identifies all modifications and activity that could affect the
pipeline. As a minimum, the Permit Applicant will be required to submit the following
drawings:
Plan view with scale indicated
Accuracy to one tenth (0.1) metre or better;
pipeline(s), pipeline appurtenances, markers, cathodic test facilities and right-of-
way and other utilities and utility easements;
Proposed activities (measured to the Compa
Temporary facilities used for construction purposes (examples: parking lots, storage
yards, staging areas, laydown areas, etc.).
Profile/Cross Section view(s) with scales indicated
Section view(s) along the proposed facilities th
within the prescribed area.
Company pipeline right-of-way limits;
Vertical distance of the proposed utility below grade;
Existing and proposed grades, with reference point;
Clearance to
Identify and state diameter of each underground facility;
Identify coordinate system;
Indicate vertical datum.
Notes
Note referencing compliance with all applicable CSA standards and the National
Energy Board Pipeline Crossing Regulations;
Include a North Arrow and Scale on all drawings;
parish, town, village, etc.);
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ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
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Name of the Applicant and the name of the engineering company who compiled the
drawing (where applicable);
Drawing number and the date of the drawing;
Date and method of the survey;
Signature of the Applicant and the engineering company;
Change orders
During the course of the work, any change orders that impact the Company approved IFC
scope and/or drawings will require review and approval from the Company.
As-Built Drawings
As a minimum, all information listed in regards to Issue for Construction drawings is
required to be submitted in an As-Build state within 45 days of the project completion. As-
build drawings submission must include:
one (1) paper copy;
one (1) PDF copy; and
a digital AutoCAD file using the latest edition.
NOTE: The Permit Holder drawing(s) must be available to on site Company representative
for reference during construction.
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5ƚĭ bƚ͵ 5ttΏt5wΏЉЌ
ON-SITE ACTIVITY PERMIT
wĻǝ {ƷğƷǒƭ ЉЊ
APPLICATION and TECHNICAL
LƭƭǒĻ 5ğƷĻ ЋЉЊБΏЊЉΏЉЍ
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Appendix 2
Typical Crossing Drawings
The Company has generated typical drawings, which are available upon request, as
reference for the following common activities:
Typical Road Crossing
Typical Overhead Power Crossing
Typical Pipeline / Cable Crossing
Typical Access Road Timber Crossing
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/h b/L\[ w9thw
M&C No. 2019-39
Report Date February 19, 2019
Meeting Date February 25, 2019
Service Area Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Fleet Replacement Procurement February 2019
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author(s) Commissioner/Dept. Head City Manager
Kevin Loughery / Kevin Fudge / John Collin
Chris Roberts Ian Fogan
RECOMMENDATION
It is recommended that Common Council award the purchase of one (1)
Vacuum/Jetter Truck at a total cost of $538,843.00 plus HST to FST Canada Inc.
O/A Joe Johnson Equipment.
EXECUTIVE SUMMARY
The City manages a fleet of 52 heavy trucks utilized by the City of Saint John and
Saint John Water.
Each year, the Cworks with various City departments
and commissions to identify and replace vehicles which have reached the end of
their useful service lives. The purpose of this report is to make
recommendations to award the latest tendered vehicles and/or equipment
which require Common Council approval.
The City currently has over 100 vehicles and equipment past their optimal
replacement point (ORP, a calculation based on the age of a vehicle, the
odometer reading, overall condition and maintenance cost) and this year,
vehicles (some of which are the least reliable and most expensive to maintain)
.
The one (1) vacuum/jetter truck in this recommendation is to replace one (1)
vacuum/jetter truck, like for like; unit 454.
Unit 454 is a 2009 International cab and chassis with a Vactor body and ORP
index of 21. The lifetime maintenance cost for unit 454 is $311,474.58 with
$89,608.01 representing the last two years of use.
The total lifetime maintenance costs of this unit are quickly approaching the
initial purchase price and the escalating maintenance costs are expected to
continue with continued operation. This unit is also equipped with Navistar
MaxxForce Advanced EGR diesel engine, which has traditionally had higher than
usual life maintenance costs. The expected delivery timeframe on the new
Vacuum/Jetter Truck is thirty-five (35) weeks.
The Vacuum/Jetter Truck is a critical piece of equipment for Saint John Water.
On the water distribution side, this equipment serves as a hydro excavation tool
to locate critical infrastructure like natural gas and electrical wires. It also serves
to clean out and thaw valve chambers and service boxes. The Vacuum/Jetter
Truck similarly assists with controlling the water in a trench during a water main
repair under pressure.
On the sewer side, the Vacuum/Jetter Truck is vital to flush low grade sewers to
prevent sewer backup, which reduces o
serves to flush other sewers that are plugged with grease, debris or other
materials. In addition, the Vacuum/Jetter Truck assists with the maintenance of
pump stations by pumping down the wet wells, cleaning out manholes and other
related tasks.
The Vacuum/Jetter Truck furthermore enables Saint John Water to locate
underground infrastructure by hydro excavation, which significantly reduces the
excavation perimeter and is therefore considerably more cost effective, as it
reduces reinstatement expenses.
PREVIOUS RESOLUTION
Not applicable.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
This purchase is a planned replacement of existing fleet equipment, approved in
the 2018 capital budget. The funds specifically are provided for in the fleet
reserve, funded from the operating budget.
The specifications allow for vendors to submit proposals of new and/or used
equipment to be evaluated using common criteria.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS MATERIALS
MANAGEMENT
Materials Management facilitated the Request for Proposal (RFP) process to
solicit proposals for the Vacuum/Jetter Truck. As such the RFP closed on
December 6, 2018 with the following proponents responding by submitting
proposals:
Asybco-Tremcar Saint-Jean-sur-Richelio, QC
East Coast International Trucks Inc. Moncton, NB
Saunders Equipment Fredericton, NB
FST Canada Inc. O/A Joe Johnson Equipment Dartmouth, NS
Dartmouth, NS
C.M. Equipment Inc. Ajax, ON
SNT solutions Inc. Dartmouth, NS
A review committee, consisting of staff from Materials Management, Saint John
Water and Fleet Management reviewed the submissions for completeness and
compliance with the RFP requirements and selection criteria consisting of the
following:
1.Presentation and Quality of Proposal
2.Compliance with Specifications
3.Delivery Timeframe
4.Service Response Time
5.Value Added
6.Cost
Following this, the financial proposals were opened and evaluated and
corresponding scores were added to the technical scores.
proposal was selected as the best
proposal based on an overall rating of the evaluation criteria offering the
strongest overall solution for the City at a cost acceptable to staff.
Materials Management support the recommendations being put forth.
ATTACHMENTS
None
Presentation to SJ City counc
Goals of this presentation
To inform the city council about the unique value proposition and
mission that SJTL brings to Saint John and New Brunswick
To talk about the success and challenges of the Tool Library
To introduce the Community Build concept and pitch a culture of
barn raising for our community
Our mission: to inspire, equip
and revitalize our
neighborhoods
Our members rock!
A great value proposition for SJ
Affordable access to nearly any tool you need to fix up a home
citizens, customers make sales targets. This is about community
Addressing environmentalism (next slide)
No other tool library in NB! On the cutting edge of a sharing economy
movement that started here in SJ.
A place to learn essential DIY skills in
environmentalism?
Precious
Plastics SJ
coming
soon!
Classes you said?
Our Successes
120 members in 8 months. Need 270 annual members by June 2020
1400 completed loans
12 renovations supported
2 businesses fully renovated (Visitors on Union and 1 more coming
soon)
90+ people in classes
Starting a renovation and construction team
The Community Build (coming later
8 jobs created including 3 external jobs un related to SJTL
Grey area in community development funding
streams.
Lack of willingness to collaborate by some other
groups.
Our
Awareness of our library and shop
challenges
features/existence
Our big event, The Community Build!
https://youtu.be/bz5g5n2ewb8
So what is our ask?
Help us form this Community build and barn raising thing further. A
couple of thoughts on how
What about these boarded up homes? Can we mobilize a build around these
to make them into a CO-OP housing solution?
Procurement. With no major donors yet, we lack building materials to help
battle!
Rundown housing can literally ruin the psychology of the people who live in their
neighborhoods..
Help the Tool Library become a de facto piece of the cities
or extension of the existing library systems.
/h b/L\[ w9thw
M&C No. 2019-38
Report Date February 21, 2019
Meeting Date February 25, 2019
Service Area Corporate Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: A By-Law Respecting Closing of Roads, Streets or Highways in The
City of Saint John
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
John L. Nugent John L. Nugent John Collin
RECOMMENDATION
It is recommended that Common Council give first and second reading to a By-
Law Respecting the Closing of Roads, Streets or Highways in The City of Saint
John.
EXECUTIVE SUMMARY
The Municipalities Act while in effect set out in detail the process to be followed
closing a public street. A street closing under that process
was -law identifying the street or portion
and replaces the Municipalities Act does not stipulate the process to be
followed. Rather, the LGA simply enables a council to adopt a by-law respecting:
Highway Act, (ii) the temporary and permanent opening and
-law
would, if enacted, assure from a legal perspective the legitimacy and
effectiveness of any Council decision to close a public street or portion thereof.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
A Street Closing By-Law supports Council decisions which align with the Council
priorities of growth and prosperity and valued service delivery.
REPORT
The Municipalities Act stipulated certain conditions precedent to the closing of a
public street:
1.publication of a notice of
by-law to close a street,
2.the fixing by Council of the time and place for consideration of objections
to the by-law; and to hear from those wishing to speak to the proposed
closing, and
3.as well as hearing and considering any written objections received as well
as any verbal representations from persons wishing to speak for or
against the proposed closing.
-laws for
municipal purposes respecting
(p) subject to the Highway Act,
(ii) the temporary and permanent opening and closing of roads,
stre
The proposed by-law in large part mimics the process as had been stipulated by
the now repealed Municipalities Act. The only significant change is that the
14 days
prior to the scheduled hearing to be conducted by Council. This contrasts with
the earlier requirement that publication be by way of newspaper notice.
The matter of a possible street closing will reach Council in the same fashion as
has been the case for many years, i.e. a recommendation will be made by the
City Manager that Common Council consider enacting a by-law which would
close an identified public street or portion thereof.
If Council accepts the recommendation, the Common Clerk would be directed to
advertise that decision for the stipulated period of time;
Council would at the time and date stipulated in the Notice consider any written
objections received and hear from anyone wishing to speak in favour of or
opposition to the proposed closing; and
Finally, Common Council would decide whether to enact a by-law effecting the
closing of the street in question.
SERVICE AND FINANCIAL OUTCOMES
The consideration of a requested street closing is oft times associated with
proposed development or City infrastructure initiatives.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The text of the proposed by-law has been distributed to the Transportation and
Environment, Growth and Community Development and Finance and
Administration (Real Property Division) service areas for review and any
comments or questions received have been accounted for in the submitted text.
ATTACHMENTS
Draft of the text of the proposed Street Closing By-Law.
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M&C No. 2019-40
Report Date February 20, 2019
Meeting Date February 25, 2019
Service Area Corporate Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Love Your City Campaign
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Lisa Caissie Neil Jacobsen John Collin
RECOMMENDATION
Receive for Information
EXECUTIVE SUMMARY
The purpose of this report is to provide Mayor and Council with an update on
the \[ƚǝĻ ƚǒƩ /źƷǤ civic pride campaign.
REPORT
In the Fall of 2018, the City of Saint John launched the \[ƚǝĻ ƚǒƩ /źƷǤ civic pride
campaign with a vision to inspire our greatest ambassadors for growth our
citizens. The focus of the campaign is to foster an even greater self-image of
Saint John.
The goals are to inspire citizens to share what they love about Saint John,
encourage positive online dialogue and remind each other many
incredible assets.
The hashtag for the campaign is #MySaintJohn, and the first phase included an
online photograph submission
Citizens were asked to share photos of their favourite fall places across the City.
Anyone who submitted a photo that met the contest requirements had their
name entered into a draw for a Saint John Brag Bag filled with various items
including SWAG, tickets and gift cards that had been generously donated by local
business, organizations and agencies. Five winners were drawn over a five week
period and presented with the brag bags in City Hall. Over the course of the
contest, close to 200 beautiful and unique photographs were submitted and
shared. The photographs included everything from beaches, parks and trails, to
neighbourhoods, streets, social gatherings, animals, and Uptown architecture
and events. Phase one wrapped up at the end of November after accomplishing
what it set out to achieve.
We thank the community for the submissions of their favourite Saint John
places. We saw those where people go to take selfies, and places that would
make you stop in your tracks to snap a photo for the view. Together, they are the
places that set Saint John apart from the rest of the world; those that make us
proud to call #MySaintJohn home.
In December, a plan was developed for phase two of the \[ƚǝĻ ƚǒƩ /źƷǤ
campaign, which was set to begin in February of 2019.
Phase two involves civic pride through storytelling
to capture the voices of Saint John citizens and staff. Over the coming months, a
series of videos edia pages featuring stories
about what citizens love about Saint John. Social media followers are
encouraged to watch, like, comment on, tag an out-of-town friend and share
videos using the hashtag #MySaintJohn.
In addition to social media channels, the City has partnered with Country 94 and
97.3 The Wave to host a radio call-in contest. Beginning the week of February 18,
the weekday morning shows will ask listeners to call in and share what they love
about Saint John. This can be anything, from people, places, activities, our
heritage, culture, arts, entertainment, neighbourhoods, etc. The ninth caller will
have their name entered into a draw for a #MySaintJohn prize package, which
includes an exclusive print of the City skyline by local artist, Kevin Goggan, along
with $100 in City Market Money. The draw for each radio station will take place
on Friday, March 8.
A dedicated webpage has been developed for the campaign and can be found at
www.saintjohn.ca/mysaintjohn.
STRATEGIC ALIGNMENT
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Growth and Community Development
ATTACHMENTS
PowerPoint Presentation:
ϔaǤ{ğźƓƷWƚŷƓ
Love Your City: A Civic Pride Campaign
2018/2019
/ğƒƦğźŭƓ ĬğĭƉŭƩƚǒƓķ
A deliverable of the tƚƦǒƌğƷźƚƓ DƩƚǞƷŷ CƩğƒĻǞƚƩƉʹ Love Your
City social media campaign
The Focus: Serves to inspire our greatest ambassadors for growth
our citizens
We need to grow and in order to do this, our best feet have to be
forward
We want to give those who have something positive to say about
life in Saint John a platform to do so
The Goals:
Inspire citizens to share what they love about Saint John
Allow for positive online dialogue
Increase social media engagement
tŷğƭĻ L ƭŷƚǞ ğƓķ ƭŷğƩĻ
Focus: PLACES
Explored the places people love and what attracts people to Saint
John
Social media campaign, included photo contest with donated prizes
Ran from the beginning of October to the end of November
Target audience: Saint John residents; Facebook & Twitter users
Was a success!
Dedicated webpage for the campaign: saintjohn.ca/mysaintjohn
wĻƭǒƌƷƭ Ώ ǞŷğƷ ǞĻ ƭğǞ
Visit our online album on Facebook @CityofSaintJohnNB
Think about how Ǥƚǒ feel after seeing the photos!
wĻƭǒƌƷƭ Ώ ǞŷğƷ ǞĻ ŷĻğƩķ
wĻƭǒƌƷƭ ĭƚƓĭƌǒƭźƚƓ ε ƷŷğƓƉƭ
Phase I came to a close at the end of November
\[ƚƷƭ ƚŅ ƌƚǝĻ
ƭŷğƩĻķ ğƓķ Ў
ŷğƦƦǤ ǞźƓƓĻƩƭͧ
tŷğƭĻ LL ƭŷƚǞ ğƓķ ƷĻƌƌ
Focus: PEOPLE
Explore what keeps people in Saint John; their city love story
Social media campaign, supported by radio with a contest
Will run from mid-February to the spring of 2019
Target audience: Saint John residents; Facebook & Twitter users, radio listeners
Co-sponsored with 97.3 The Wave and Country 94
tǒĬƌźĭ ĻƓŭğŭĻƒĻƓƷ
Videos of citizens and staff telling their Saint John lo ve stories
Radio promotion
City ad to kick-start the campaign
Call-ins run for 2 weeks, weekdays, with montage every Friday
Contest is sponsored by the City of Saint John & Acadia Broadcasting
Limited, and supported by the City Market & local artist Kevin Goggan
Dedicated webpage for the campaign: saintjohn.ca/mysaintjohn
WƚźƓ ƷŷĻ ĭƚƓǝĻƩƭğƷźƚƓ
Be our greatest ambassadors and tell ǤƚǒƩ Saint John love stories.
Share our efforts through your own social media channels.
Watch, like, love, comment on and tag an out-of-town friend
COMMON COUNCIL REPORT
Report Date February 19, 2019
Meeting Date February 25, 2019
SUBJECT: 2019 Expectation Letters for Economic Development Agencies
OPEN OR CLOSED SESSION
This matter is to be discussed in open session.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Growth Committee
RECOMMENDATION
Growth Committee recommends that Common Council approve the 2019
expectation letters with DevelopSJ and Economic Development Greater Saint
John.
EXECUTIVE SUMMARY
The purpose of this report is to seek approval of the proposed
2019 expectation letters encies DevelopSJ and
Economic Development Greater Saint John (EDGSJ). These letters set
expectations to promote a positive working relationship with its agencies and a
more robust process with larger reporting expectations, to improve
accountability for investment into economic development. City
expectations for DiscoverSJ form part of a contract with the City, which expires
at the end of 2019.
PREVIOUS RESOLUTION
th
On Tuesday February 12, 2019, the Growth Committee adopted the
recommendation to Council for 2019 Develop SJ and EDGSJ expectation letters.
STRATEGIC ALIGNMENT
Common Council has adopted a new set of Council Priorities: 2016-2020 in early
positive and supportive city. We grow in a smart way and attract talent,
adopted key performance indicators to evaluate its ability to DƩƚǞ {W, including,
x base assessment within
th
the Roadmap for Smart Growth on Monday March 27, 2017.
REPORT
The purpose of this report is to seek Common Council the 2019
expectation encies, DevelopSJ and
Economic Development Greater Saint John (formerly Enterprise Saint John). City
expectations for DiscoverSJ form part of a contract with the City, which expires
at the end of 2019.
New Approach to Expectation Letters
Last December, the Growth Committee endorsed a new approach to the
expectation letters, one that ensures a more robust process with larger reporting
expectations and improved accountability for investment in economic
development.
The approach being recommended achieves the following:
DƩĻğƷĻƩ ĭƌğƩźƷǤ ƚƓ for the investment provided,
in driving economic development on behalf of the City. The letters are
intended to set a positive tone for an improved working relationship with
the City.
aƚƩĻ ƩƚĬǒƭƷ ƩĻƨǒźƩĻƒĻƓƷƭ ŅƚƩ ğŭĻƓĭǤ ƩĻƦƚƩƷźƓŭ. The agencies will be
accountable for setting targets, reporting results and communicating how
their activities contributed in a measurable way to achieving the results.
A new timeline is included which defines expectations and key milestones
for reporting of targets and results.
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The City Manager will be
communicating further details on this initiative expected to roll out in
2019 to ensure greater alignment to optimize the governance model for
growth.
The 2019 process will involve:
In February, Common Council approves and issues the 2019 letters.
Q2 agencies present to Common Council annual work plan and targets.
Q3 agencies present mid-year progress report to Growth Committee.
Q1 (2020) Agencies present year-end report to Common Council.
Review of economic service delivery governance model.
SERVICE AND FINANCIAL OUTCOMES
-related efforts and
investments are to achieve new levels of employment, population and tax base
growth.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
2019 Expectation Letters with DevelopSJ & Economic Development Greater Saint
John
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ƚǒƩƭ ƩǒƌǤͲ
ağǤƚƩ 5ƚƓ 5ğƩƌźƓŭ
February 26, 2019
Andrew Oland
Chair, Economic Development Greater Saint John
40 King Street
Saint John, N.B.
Dear Mr. Oland,
The City of Saint John is excited about its future. We have an innovative and pioneering spirit and we are
focussed on leading change. We know the challenges, but we are optimistic we can overcome them and
we believe that Economic Development Greater Saint John (EDGSJ) plays a key role in shaping a brighter
future for our City.
This letter is intended to share expectations related to Economic Development Greater Saint John
xpectations are broad in
nature to permit flexibility in execution but, in the end, you can appreciate that we hope to see an
excellent return on our investment. We look forward to collaborating and working in partnership with
the agency in achieving the following goals:
$475,000 into Economic Development Greater Saint John.
To improve and strengthen the working relationship with the City, in particular at the staff level,
by building trust and supporting alignment in achieving growth outcomes. This is critical to
ensure continued cooperation and maximize growth outcomes for the citizens of Saint John.
To foster a greater level of transparency and improved communication to build confidence with
Council and clearly demonstrate the return on investment. Enhanced reporting and
accountability measures will help the City better understand how its investments in your
organization have generated progress on growth outcomes. This will be achieved through a
schedule of regular reporting to members of Common Council:
o Q2 present annual work plan and targets to Common Council;
o Q3 present mid-year progress report to Growth Committee of Common Council;
o Q1 (2020) present year-end report to Common Council.
-2-
In 2019, the City will also be pursuing efforts to enhance the economic landscape for Saint John. This will
involve a work plan alignment exercise and efforts to optimize the governance model for growth.
Details will soon be provided by the City Manager. We welcome your participation in these discussions
as they move forward.
and move
Saint John towards a more prosperous future.
Yours Truly,
Mayor Don Darling
YMCA of
Greater Saint John
191 Churchill Blvd.
Saint John, NB E2K 3E2
Tel: 693-9622 Fax: 634-0783
Mayor Don Darling and Members of Common Council
City of Saint John
PO Box 1971
Saint John NB E2L 4L1
February 8, 2019
Dear Mayor Darling, Deputy Mayor McAlary and Council Members,
We are excited to be hosting the 2019 Red Triangle Award Gala at the Saint John Regional Y on April
11th. This will be a great opportunity to recognize outstanding community leaders while raising funds to
support the YMCA Strong Communities Campaign.
Dr. Shelley Rinehart will be receiving the prestigious Red Triangle Award. This award is presented in
recognition of long and meritorious volunteer service, outstanding contributions and achievement in the
community. The Leader to Watch is presented to an individual that provides skilled and enthusiastic
leadership in the community and the award is being presented to Jennifer Brown.
They are both very deserving recipients and we are excited to share this evening with them. Both
individuals have contributed to the growth and well-being of the City of Saint John in many ways,
-Chair of the
P.R.O. Kids Advisory Committee. Further information regarding the event and recipients can be found in
the attached media release.
The Red Triangle Award Gala will be held on Thursday, April 11 at 6:30pm. Tickets can be purchased
online at www.saintjohny.ymca.ca , at the front desk of the Saint John Regional Y or by phoning 634-
4422. They cost $100 each or 10 for $900. It would be appreciated if you could mention this important
fundraising event at an upcoming Council Meeting. Perhaps you will also consider purchasing 10 tickets
in support of the recipients and the Strong Communities Campaign.
Thank you for sharing news about this event and considering the purchase of event tickets. Please let me
know if you require any additional information.
Sincerely,
Cindy Floyd, CFRE,
VP, Philanthropy and Communications
YMCA of Greater Saint John
191 Churchill Blvd.
Saint John, NB E2K 3E2
Tel: 506-693-9622
Fax: 506-634-0783
For Immediate Release
th
January 24, 2019
Red Triangle Award Recipients Announced
Saint John, NB The YMCA of Greater Saint John announced details of the 2019 Red Triangle
Award Gala and the recipients of the Red Triangle and Leader to Watch Awards at a Press
Conference held today at the Saint John Regional Y.
The 28th annual Red Triangle Award Gala will be held at the Saint John Regional Y on April 11th.
The elegant reception style event will feature delicious food catered by popular restaurants and
the formal presentation will highlight the evening.
Funds raised at this event will support the Strong Communities Campaign, ensuring that YMCA
programs are accessible to everyone. The ypresenting sponsor is Emera New Brunswick.
They were represented by General ManagerEmera New
Brunswick is proud to be part of this community and proud to be part of The Red Triangle
Awards which recognizes leaders who are making a difference in our community.
The Red Triangle Award recognizes long and meritorious service, outstanding contributions and
achievement in the co Dr. Shelley Rinehart.
Shelley is passionate about her community and displays her love for community development
through her dedicated volunteer work. Besides her commitment to building healthy
communities through volunteerism at the YMCA, Shelley gives back to many other
organizations and initiatives including the Canadian Mental Health Association and Early
Literacy Friends.
The Leader to Watch Award recognizes a young individual that is a role model for other young
adults in our community. The individual demonstrates leadership and enthusiasm in their work,
in learning and in volunteering in our community. This year's recipient is Jennifer Brown.
Jennifer is an active volunteer and role model in our community. She is passionate about
eliminating poverty throughout the region and works to advocate for many young people. She
supports a number of community initiatives through her work and volunteer commitments. She
is determined to make a difference by sharing her story and working to ensure others are
provided with opportunities to succeed.
The recipients will receive their awards at the Red Triangle Event on April 11th.
YMCA of Greater Saint John
191 Churchill Blvd.
Saint John, NB E2K 3E2
Tel: 506-693-9622
Fax: 506-634-0783
We are thrilled to be honouring
Boucher, President and CEO of the YMCA of Greater Saint
about people that make a difference in the lives of others, role models that lead by example.
Tickets will go on sale today and will be available online at www.saintjohny.ymca.ca
30-
Additional information on the award recipients:
Dr. Shelley Rinehart:
Shelley has a long history with the YMCA of Greater Saint John. Besides holding the position of
Past Chair on the Board of Directors and the Red Triangle Committee, she was a member of the
Capital Campaign Committee for the Saint John Regional Y. She is also a billet family for the
Saint John Seadogs and volunteers to coordinate post-secondary education for the team.
Shelley is an advocate for early literacy and education. She supports the business community as
a judge for the Board of Trade Outstanding Business Awards, past chair of Saint John Energy
and Board Member for Port Saint John. In May of 2018 she was honoured with the University of
community.
Jennifer Brown:
Jennifer is committed to empowering future generations in her community. As Chair of the
d a committee of young professionals that are focused
on youth retention throughout Greater Saint John. She is the Vice-Chair of PRO Kids Saint John
and sits on the Enriched Education Action Team for Living SJ. As the Director of Events for
Fusion Saint John she works to connect young professionals and provide opportunities for
and was named a Fundy Wellness Champion in 2018. In 2014, Jenn was awarded the Governor
and volunteer roles.
About the YMCA of Greater Saint John
The YMCA of Greater Saint John is a trusted charity that delivers lasting personal and social
change. We are committed to nurturing the potential of children, youth and families,
promoting healthy living and fostering social responsibility within the community. There are 15
locations throughout Greater Saint John. Together, we serve more than 22,000 people. Our
YMCA of Greater Saint John
191 Churchill Blvd.
Saint John, NB E2K 3E2
Tel: 506-693-9622
Fax: 506-634-0783
focus on providing a sense of belonging and accessibility means we serve people of all ages,
backgrounds and abilities through all stages of life. Through the Y Strong Communities Fund,
we are accessible to all.
About Emera New Brunswick:
Emera New Brunswick, a subsidiary of Emera Inc. is headquartered in Saint John, New
Brunswick, and owns and operates the Brunswick Pipeline, a 145 km natural gas transmission
pipeline that delivers natural gas from the Canaport Liquefied Natural Gas (LNG) terminal near
Saint John, New Brunswick to markets in Canada and the US Northeast.
Emera Inc. is a geographically diverse energy and energy services company headquartered in
Halifax, Nova Scotia with approximately $30 billion in assets and 2017 revenues of more than
$6 billion. The company invests in electricity generation, transmission and distribution, gas
transmission and distribution, and utility energy services with a strategic focus on
transformation from high carbon to low carbon energy sources. Emera has investments
throughout North America, and in four Caribbean countries.
Media Contact:
Nicole Vair
Marketing and Communications Supervisor
n.vair@saintjohny.ca
506-634-4852
TABLESPONSORINVITATION
NIGHT OF WONDERS GALA
Donation Reply Form
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M&C No. 2019-369
Report Date February 19, 2019
Meeting Date February 25, 2019
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed Public Hearing Date 175 Hilyard Street and 86-88 Regent
Street
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Mark Reade Jacqueline Hamilton John Collin
RECOMMENDATION
That Common Council schedule the public hearings for the zoning by-law text
amendment and rezoning applications of Haldor (1972) Ltd. (175 Hilyard Street)
and Joseph Fabien Duguay and John Bujold (on behalf of Stephen and Linda
Jarvis) (86-88 Regent Street) for Monday April 8, 2019 at 6:30 p.m. in the Ludlow
Room, and refer the applications to the Planning Advisory Committee for a
report and recommendation.
EXECUTIVE SUMMARY
The purpose of this report is to advise Common Council of the rezoning and
Section 59 amendment applications received and to recommend an appropriate
public hearing date. The next available public hearing date is Monday April 8,
2019.
PREVIOUS RESOLUTION
At its meeting of August 3, 2004, Common Council resolved that:
1.the Commissioner of Planning and Development receive all applications for
amendments to the Zoning By-law and Section 39 \[now referred as section
59\] resolutions/ agreements and proceed to prepare the required
advertisements; and
2.when applications are received a report will be prepared recommending the
appropriate resolution setting the time and place for public hearings and be
referred to the Planning Advisory Committee as required by the Community
Planning Act.
REPORT
As pro
the rezoning and Section 59 amendment applications received and recommends an
appropriate public hearing date. Details of the applications are available in the
ice and will form part of the documentation at the public
hearings. The following applications have been received:
STRATEGIC ALIGNMENT
While the holding of public hearings for proposed rezoning and Section 59
amendments is a legislative requirement of the Community Planning Act, it is
also a key component of a clear and consistent land development processes
envisioned in the One Stop Development Shop Program. These processes
provide transparency and predictability for the development community and
City residents.
On a broader note, the development approvals process works towards fulfilling
key Council priorities including:
ensuring Saint John has a competitive business environment for
investment,
supporting business retention and attraction; and
driving development in accordance with PlanSJ which creates the density
required for efficient infrastructure, services and economic growth.
SERVICE AND FINANCIAL OUTCOMES
The scheduling of the public hearing and referral to the Planning Advisory
Committee satisfies the legislative and service requirements as mandated by the
Community Planning Service.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not Applicable
ATTACHMENTS
None