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2016-01-11_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, January 11, 2016 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Potential Litigation 10.2(4)(g) 1.3 Personnel Matter 10.2(4)0) 1.4 Personnel Matter 10.2(4)0) 1.5 Nominating Committee 10.2(4)(b) Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Minutes of December 7, 2015 2.2 Minutes of December 14, 2015 2.3 Minutes of December 17, 2015 2.4 Minutes of December 21, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Proposed Public Hearing Date — 3540 Westfield Road (Recommendation in Report) 5.2 A. Edgett Letter re Parking Commission (Recommendation: Refer to the Parking Commission) 5.3 J. Gordon Anderson Letter re Orange Street — Crown Street Property (Recommendation: Refer to City Manager) 5.4 Big Brothers Big Sisters — Support for the Transition of Syrian Refugees into Greater Saint John (Recommendation: Receive for Information) 5.5 R. Chown Letter re Cut to Speed Limits (Recommendation: Receive for Information) 5.6 Minister of Environment and Local Government — Acknowledgement Letter (Recommendation: Receive for Information) 5.7 Governor General of Canada — Letter of Thanks (Recommendation: Receive for Information) 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings — 6:30 pm 9.1 Amendment to Business Improvement Levy By -Law 10. Consideration of By -laws 10.1 Public Presentation — 459, 617 -885 and 540 -900 Ashburn Road and a Parcel of Land Northeast of the One Mile Interchange 11. Submissions by Council Members 11.1 White Lights (Councillor Fullerton) 11.2 Unmet Funding Commitments (Deputy Mayor Rinehart) 12. Business Matters — Municipal Officers 12.1 Flag Protocol Policy 12.2 The City of Saint John Parks and Recreation Strategic Plan 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 17.1 City Manager Performance Review 17.2 Recommended Appointments to Committees 18. Adjournment Seance du conseil communal de The City of Saint John Le lundi 11 janvier 2016 18 h, Salle du conseil Comit6 pl6nier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une r6union du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire Pobjet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalWs. Le conseil/comit6 prendra une ou des decisions a cet 6gard au cours de la seance publique 16 h 30 — Salle de conference, 8e etage, hotel de ville 1.6 Approbation du proc&s- verbal — paragraphe 10.2(4) 1.7 Litiges possibles — alin&a 10.2(4)g) 1.8 Question relative au personnel — alin&a 10.2(4)j) 1.9 Question relative au personnel — alin&a 10.2(4)j) 1.10 Comit6 des candidatures — alin6a 10.2(4)b) Seance ordinaire 1.Ouverture de la seance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proces- verbal du 7 d6cembre 2015 2.2 Proces- verbal du 14 d6cembre 2015 2.3 Proces- verbal du 17 d6cembre 2015 2.4 Proces- verbal du 21 d6cembre 2015 3. Adoption de Fordre du jour 4. Divulgations de conflits d'int6rets 5. Questions soumises a Papprobation du conseil 5.1 Date pr6vue pour la tenue d'une audience publique concernant le 3540, chemin Westfield (recommandation figurant au rapport) 5.2 Lettre de A. Edgett concernant la Commission du stationnement (recommandation : renvoyer a la Commission du stationnement) 5.3 Lettre de J. Gordon Anderson concernant la rue Orange — Propri6t& de la rue Crown (recommandation : renvoyer au directeur general) 5.4 Grands Freres Grandes Sceurs — Appui pour la transition de r6f igi&s syriens dans la r6gion du Grand Saint John (recommandation : accepter a titre informatif) 5.5 Lettre de R. Chown relative a la r6duction des limiter de vitesse (recommandation : accepter a titre informatif) 5.6 Ministre de 1'Environnement et des Gouvernements locaux — Lettre d'accus6 de r6ception (recommandation : accepter a titre informatif) 5.7 Gouverneur g6n6ral du Canada — Lettre de remerciement (recommandation : accepter a titre informatif) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. Delegations et pr6sentations 9. Audiences publiques —18 h 30 9.1 Modification de 1'Arret6 concernant la contribution pour 1'am6lioration des affaires 10. Etude des arrWs municipaux 10.1 Pr6sentation publique — 459, 617 -885 et 540 -900, chemin Ashburn et une parcelle de terrain au nord -est de 1'&changeur One Mile House 11. Interventions des membres du conseil 11.1 Lumi6res blanches (conseillere Fullerton) 11.2 Engagements de financement non respect6s (mairesse suppl6ante Rinehart) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Politique sur le protocole entourant le drapeau 12.2 Plan strat6gique des pares et loisirs de la Ville de Saint John 13. Rapports d6pos6s par les comit6s 14. Etude des sujets 6cart6s des questions soumises a 1'approbation du conseil 15. Correspondance generale 16. Ordre du jour suppl6mentaire 17. Comit6 pl6nier 17.1 Examen du rendement du directeur g6n6ral 17.2 Recommandations de nominations pour si&ger aux comit6s 18. Levee de la seance 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — DECEMBER 7, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - J. Trail, City Manager; J. Nugent, City Solicitor; K. Fudge, Commissioner of Finance and Treasurer; W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Strategic Services; P. Ouellette, Executive Director; K. Clifford, Fire Chief; J. Bates, Police Chief; M. Hugenholtz, Deputy Commissioner Transportation and Environment Services; T. O'Reilly, Deputy Commissioner Parks and Public Spaces; Mark Reade, Planner; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk 1. Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes 2.1 Minutes of November 16, 2015 2.2 Minutes of November 23, 2015 On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the minutes of the meeting of Common Council, held on November 16, 2015, and November 23, 2015 be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the agenda of this meeting with the addition of item 17.1 Services for Beach Road, be approved. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest Councillor Fullerton declared a conflict with item 12.2. 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report entitled M &C 2015 -253: 2016 Capital Request Eastside Library, Common Council approve $68,000 in the proposed 2016 General Capital Budget, to allow the East Branch Library to order the necessary equipment to furnish its new location at 55 MacDonald Street. 5.2 That the submitted report entitled M &C 2015 -248: Terms of December 2015 Debenture Issue, be received for information. 5.3 That as recommended by the City Manager in the submitted report entitled, M &C 2015 -254: New 911 Call Mapping Solution for the Saint John Public Safety Communications Center, Common Council approve the purchase of and secure reimbursement from the New Brunswick Department of Public Safety for: • the purchase and installation of equipment, software and services required to enable 911 call mapping within the Saint John Public Safety Communications 2 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 Center from Geographic Technologies Group in the amount of $96,049.00 plus tax (US); the purchase of necessary equipment such as displays, servers etc. through the City's existing standing offer agreements, and; the allocation of required GIS services from the City's GIS Department in support of the project. 5.4 That pursuant to Section 14 of the Police Act of the Province of New Brunswick, the Common Council of the City of Saint John does hereby appoint the following members of the Canadian Corps of Commissionaires as By -Law Enforcement Officers with the responsibility and authority to enforce provisions of the Parking Meter By -Law and the provisions of Section 5, Section 5.1, Section 7, Section 8, Section 15 and Section 16 of the Saint John Traffic By -Law, namely: Jeremy Brilliant and David MacDonald; and further, that this appointment shall continue until such time as the appointees cease to be members of the Canadian Corps of Commissionaires or until the appointment is rescinded by Common Council, whichever comes first. 5.5 That the letter submitted by Rodney McGrath dated December 1, 2015, be received for information. 5.6 That the letter submitted by Stephen Patterson dated November 22, 2015, be referred to the City Manager. 5.7 That the letter submitted by Fundy Fringe Festival be referred to the Community Grants Evaluation Committee. 5.8 Refer to item 14.1 5.9 That as recommended by the City Manager in the submitted report M &C 2015- 252: Tender for Elevating Devices Replacement - City Market Pedway, that the tender submitted by John Flood & Sons (1961) Ltd., for the replacement of the elevating devices in the City Market Pedway, in the amount of $796,889.00 including HST be accepted. Factoring the HST rebate, the total tender cost is $729,391.81. Further to the base tender amount, it is recommended that a contingency allowance be carried for this project in the amount of $42,000, for a total amount of $771,391.81; and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.10 Refer to item 14.2 5.11 That as recommended by the City Manager in the submitted report M &C 2015- 257: Business Improvement Area Budget, that the letter from Uptown Saint John Inc. submitting the proposed 2016 budget for the Business Improvement Area be accepted; and further, that advertising be authorized with a date set for Council to consider approving the said budget at the regular Council meeting scheduled for January 11, 2016. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of items 5.8 and 5.10 which have been identified for debate, be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 9. Public Hearings 6:30 P.M. 9.1 Staff Presentation — 655 and 765 Latimore Lake Road regarding Proposed Municipal Plan and Zoning By -Law Amendment 3 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 9.1.1 Planning Advisory Committee recommending Municipal Plan Amendment and Rezoning with Section 39 Conditions 9.1.2 Proposed Municipal Plan and Zoning By -Law Amendment (1St and 2 "d Reading) The Common Clerk advised that the necessary advertising was completed with regard to the proposed Municipal Plan and rezoning amendments designating on Schedule A of the Municipal Development Plan, parcels of land with an area of approximately 8.3 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PID Numbers 55068738 and 00324905, from Park and Natural Area to Rural Resource Area; designating, on Schedule B of the Municipal Development Plan, the same parcels of land, from Park and Natural Areas to Rural Resource; and by rezoning the entire properties, located at 655 and 765 Latimore Lake Road, having an area of approximately 56 hectares, also identified as PID Numbers 55068738 and 00324905, from Rural (RU) to Pit and Quarry (PQ), to permit the expansion of an existing gravel pit, with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its November 17, 2015 meeting at which the Committee recommended that Common Council not approve the proposed Municipal Plan Amendment and Rezoning as requested by the applicant. The committee recommended approval to designate, on Schedule A of the Municipal Development Plan, parcels of land with an area of approximately 6.69 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PID Numbers 55068738 and 00324905, from Park and Natural Area to Rural Resource; to redesignate on Schedule B of the Municipal Development Plan, the same parcels of land, from Park and Natural Areas to Rural Resource; and to rezone a portion of the properties located at 655 and 765 Latimore Lake Road, also identified as PID Numbers 55068738 and 00324905, having an area of approximately 51.36 hectares, from Rural (RU) to Pit and Quarry (PQ) with Section 39 conditions. The Mayor called for members of the public to speak against the rezoning with no one presenting. The Mayor called for members of the public to speak in favour of the rezoning with Rick Turner of Hughes Surveys and Consultants, speaking in favour. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "A Law to Amend the Municipal Plan By -Law" redesignating, on Schedule A of the Municipal Development Plan, parcels of land with an area of approximately 6.69 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PID Numbers 55068738 and 00324905, from Park and Natural Area to Rural Resource; and redesignating, on Schedule B of the Municipal Development Plan, the same parcels of land, from Park and Natural Areas to Rural Resource, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend the Municipal Plan By- Law". On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend the Municipal Plan By -Law" redesignating, on Schedule A of the Municipal Development Plan, parcels of land with an area of approximately 6.69 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PID Numbers 55068738 and 00324905, from Park and Natural Area to Rural Resource; and redesignating, on Schedule B of the Municipal Development Plan, the same parcels of land, from Park and Natural Areas to Rural Resource, be read a second time. Question being taken, the motion was carried. 11 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 Read a second time by title, the by -law entitled "A Law to Amend the Municipal Plan By- Law." On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule "A ", the zoning map of the City of Saint John, by re- zoning a portion of the properties located at 655 and 765 Latimore Lake Road, also identified as PID Numbers 55068738 and 00324905, having an area of approximately 51.36 hectares, from Rural (RU) to Pit and Quarry (PQ), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of the City of Saint John." On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule "A ", the zoning map of the City of Saint John, by re- zoning a portion of the properties located at 655 and 765 Latimore Lake Road, also identified as PID Numbers 55068738 and 00324905, having an area of approximately 51.36 hectares, from Rural (RU) to Pit and Quarry (PQ), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of the City of Saint John." 9.2 Staff Presentation — 61 Drury Cove Road regarding Proposed Zoning By- Law Amendment 9.2.1 Planning Advisory Committee recommending Rezoning with Section 39 Conditions 9.2.2 Proposed Zoning By -Law Amendment (1st and 2 "d Reading) The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 7497 square metres, located at 61 Drury Cove Road, also identified as PID number 55221980, from General Commercial (CG) to Business Park Commercial (CBP), to permit a parking area and truck access for the building on the adjacent property at 65 Drury Cove Road /30 Stonegate Drive, with no objections received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its November 17, 2015 meeting at which the committee recommended the rezoning of a parcel of land located at 61 Drury Cove as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Kevin Dennison speaking in favour. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 7497 square metres, located at 61 Drury Cove Road, also identified as PID number 55221980, from General Commercial (CG) to Business Park Commercial (CBP), be read a first time. Question being taken, the motion was carried. 5 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 7497 square metres, located at 61 Drury Cove Road, also identified as PID number 55221980, from General Commercial (CG) to Business Park Commercial (CBP), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 10. Consideration of By -laws 11. Submissions by Council Members 11.1 FCM Update (Councillor McAlary) On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the submitted report entitled FCM Update, be received for information. Question being taken, the motion was carried. 11.2 Syrian Refugee Crisis (Mayor Norton) The Mayor advised that Saint John is a designated host community by the Federal Government to assist up to 500 Syrian refugee families. On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that Common Council fully support the efforts of the Governor General to build community support and assistance for the arrival of Syrian refugees and that Council encourage all Saint John residents, organizations and businesses to become involved to the greatest extent possible. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers Councillor Fullerton withdrew from the meeting. 12.2 LNG Tax Concession The City Solicitor submitted a report, M &C 2015 -256 entitled LNG Tax Concession. The City Solicitor responded to questions, including the following: Question: We are going back on a contract. What is our exposure? The City Solicitor opined as follows: Answer: There is no contract, there never has been and there is never expected to be one. The Province responded to a request from the Council. It lies within the Province's capacity to change its legislation. The request itself does not expose the City to any adverse consequences. On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that Common Council request that the Province repeal the tax concession for the Canaport LNG Terminal enacted by the legislature entitled An Act to Comply with the Request of the City of Saint John on X 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 Taxation of the LNG Terminal, which received Royal assent on June 30, 2005; that the request be sent to the Premier, Hon. Brian Gallant; Saint John MLAs, Hon. Ed Doherty and Hon. Rick Doucet; and the Minister of Local Government, Brian Kenny; and further that M &C 2015 -256: LNG Tax Concession be forwarded with the letter of request. Question being taken, the motion was carried with Councillors Norton and Farren voting nay. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the submitted report M &C 2015- 256: LNG Tax Concession, be received for information. Question being taken, the motion was carried. 13. Committee Reports 13.1 Staff Presentation - 314 Lakeview Drive Subdivision and Variance The report 314 Lakeview Drive Subdivision and Variance supports the PAC recommendation for approval of the subdivision and variance. On motion of Councillor Merrithew Seconded by Councillor McAlary RESOLVED that the staff report prepared by Community Planning and Development entitled 314 Lakeview Drive Subdivision and Variance, be received for information. Question being taken, the motion was carried. 13.1.1 PAC - 314 Lakeview Drive Proposed Subdivision On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the Planning Advisory Committee in the submitted report entitled Proposed Subdivision - 314 Lakeview Drive, Common Council approve a proposed payment of cash -in -lieu of Land for Public purposes with respect to the submitted Tentative Plan for the subdivision of 314 Lakeview Drive. Question being taken, the motion was carried. 13.2 Saint John Board of Police Commissioners - Sergeant -at -Arms at Council Meetings On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the practice of discontinuing the presence of Sergeant -at -Arms at Common Council meetings be referred back to the Police Commission for clarification on whether the Commission will provide a police officer as Sergeant -at -Arms on an as needed basis at Council meetings upon request. Question being taken, the motion was carried. 13.3 Water and Sewerage Accounts Receivable On motion of Councillor Reardon Seconded by Councillor McAlary RESOLVED that the submitted report entitled Water and Sewerage Accounts Receivable, be received for information. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 14.1 United CommercialTravellers On motion of Councillor McAlary 7 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 Seconded by Councillor MacKenzie RESOLVED that the request for funding made by United Commercial Travellers be referred to the Community Grants Evaluation Committee. Question being taken, the motion was carried. 14.2 Risk Management Update On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the submitted report M &C 2015- 255: Risk Management Update, be received for information. Question being taken, the motion was carried. 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 17.1 Services for Beach Road On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the Committee of the Whole, having met on December 7th, 2015, Common Council adopts the following resolutions: Resolved that the November 3, 2014 resolution of Common Council dealing with the servicing of the Beach Road, be rescinded; And that the following resolution be adopted in its place. 2. Resolved that Council authorize the provision of service to the Beach Road for a one year period commencing on December 11, 2015, subject to the following conditions, restrictions and limitations: I. Service will be provided only so long as written permission to the City to do so has been provided by the owners of the Beach Road; II. Service is conditional upon the continued existence of a policy of comprehensive general liability insurance naming the City as an additional insured and including a cross - liability clause, which has been obtained and paid for by the property owners fronting on the Beach Road, and which policy provides $2,000,000 coverage on an occurrence basis with a policy year term general aggregate limit of $5,000,000; III. The nature and extend of servicing shall be solely in the City's discretion acting reasonably, and without limiting the generality of the foregoing shall be restricted to maintenance and minor repair services including limited grading in the spring of the year and snow removal and sanding in the winter months, to a level and upon the portion or portions of Beach Road determined appropriate by the Chief City Engineer, taking into consideration the topography of the road, its dimensions and the City equipment available at any particular time, as well as any other factors relevant to the safe delivery of such service; IV. More specifically, the maintenance and minor repair service shall not extend to repair or reinstatement of the Beach Road or to drainage in relation thereto, nor to work respecting culverts, nor to work protecting the Beach Road or the adjacent shoreline from erosion or other deterioration and further that the scheduling of service to the road shall be solely at the discretion of the City acting reasonably. n. 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 7 2015/LE 7 DECEMBRE 2015 And further that Common Council consider the material presented by the City Manager on this matter for the purpose of determining service, if any, to be provided subsequent to December 10, 2016. Question being taken, the motion was carried. 12.1 2016 General Fund Operating Budget The City Manager addressed Council on the proposed 2016 General Fund Operating Budget stating that the proposal minimizes service impacts to the community, provides for a stable tax rate, and allocates funds to Council's priorities. Moving forward, the financial challenge will continue. Revenue generation and continuous improvement initiatives must be pursued in 2016 in order to avoid future service level reductions or tax rate increases. Each Councillor provided their input on the budget for the City Manager's consideration. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the submitted report M &C 2015- 259: 2016 General Fund Operating Budget, be received for information. Question being taken, the motion was carried. 18. Adjournment The Mayor declared the meeting adjourned at 9:25 p.m. Mayor / maire Common Clerk / greffier communal 9 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 14 2015/LE 14 DECEMBRE 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — DECEMBER 14, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - J. Trail, City Manager; J. Nugent, City Solicitor; K. Fudge, Commissioner of Finance and Treasurer; W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Strategic Services; P. Ouellette, Executive Director; K. Clifford, Fire Chief; J. Bates, Police Chief; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. Call To Order Mayor Norton called the meeting to order. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the agenda of this meeting be approved with the addition of item 16.1 New Brunswick Museum. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2015- 250: Lease of CNR Land Thorne Avenue - PID 00417642, the City of Saint John lease a 387 +/- square foot parcel of land (for street /sidewalk purposes along Thorne Ave) from Canadian National Railway Properties Inc. for a term of ten years commencing on July 01, 2015 for $5,000.00 plus HST upon the terms & conditions as lease #JDE #1007212; and the Mayor and Common Clerk be authorized to execute any required documentation. 5.2 Item 5.2 was withdrawn from the agenda. 5.3 That the financial donation request submitted by Bullying Canada be referred to the Grants Committee. 5.4 That as recommended by the City Manager in the submitted report M &C 2015- 260: Mercantile Centre Pedway Lease — City Share of Operating Cost, Common Council approve the 2016 proposed rent charge for the Mercantile Pedway space in the amount of $3,822.80 plus HST per month effective January 1, 2016. 5.5 That as recommended by the City Manager in the submitted report M &C 2015- 265: Purchase of Used Motor Grader, Common Council approve the purchase of a used Motor Grader from Location S. Carrier Inc. for a purchase price of $220,000.00 + HST, and furthermore that the Mayor and Common Clerk be authorized to execute the lease agreement with National Leasing (a third party leasing company) as outlined in the submitted report. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.2 which has been withdrawn, be adopted. 10 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 14, 2015/LE 14 DECEMBER 2015 Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 9. Public Hearings 6:30 P.M. 10. Consideration of By -laws 11. Submissions by Council Members 11.1 Bylaw Number M -22 Amendment to include Heat Pumps (Councillor Norton) On motion of Councillor Norton Seconded by Councillor MacKenzie RESOLVED that Common Council refer to the City Manager for a staff report on the issue of amending the current Noise Bylaw (Bylaw Number M -22) to include heat pumps. Question being taken, the motion was carried with Councillors Reardon and Fullerton voting nay. 12. Business Matters - Municipal Officers 12.1 2016 Reporting Framework for the City of Saint John's Agencies, Boards and Commissions On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report entitled 2016 Reporting Framework for the City of Saint John's Agencies, Boards and Commissions, Common Council direct the City Manager to incorporate Common Council's feedback in the reporting framework; proceed to work with the agencies, boards and commissions (ABC's) to finalize the reporting template and sequencing of reporting, and to report back to Common Council in early 2016 with a finalized framework, schedule and sequencing. Question being taken, the motion was carried. 12.2 The City of Saint John Parks and Recreation Strategic Plan On motion of Councillor Strowbridge Seconded by Councillor McAlary RESOLVED that the submitted report M &C 2015- 266: The City of Saint John Parks and Recreation Strategic Plan be received for information. Question being taken, the motion was carried. 12.3 2015 Year End Forecast Councillor Merrithew updated Council stating that the 2015 year end forecast is a balanced budget. The City Manager outlined reductions and deferrals undertaken to balance the budget operations. On motion of Councillor Merrithew Seconded by Deputy Mayor Rinehart RESOLVED that the submitted report M &C 2015- 268: 2015 Year End Forecast, be received for information. 11 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 14 2015/LE 14 DECEMBRE 2015 Question being taken, the motion was carried. 12.4 2016 Insurance Renewal Ian Fogan, Risk Manager, advised Council on the 5 -year RFP renewal and the risk management undertaken by the City that has resulted in a reduction in insurance costs of $583,000 or 42% compared to 2015. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -270: 2016 Insurance Renewal, the proposal submitted by Hub International Atlantic Ltd. for the provision of insurance coverage be accepted and that Common Council approve a maximum payment as follows: Insurance Premiums of $782,453 Agreed Agency Fee of $24,900 Payable to Hub International Atlantic Limited $807,353 Question being taken, the motion was carried. 12.5 2016 General Operating Budget The City Manager highlighted the general operating budget changes from last week including the following: • Insurance RFP savings $583,000 enables the realization of the requested funding requirements of fire, police, transit • Shift road work from operating budget to capital. Total budget of $7.3M consisting of $6M in Capital $1.3M in operating • Unspecified grants increase $64,000 achieved by eliminating the Community Development Grant • The Community Grant Program proposal under the oversight of the Community Grant Committee will be increased from $137,000 to $210,000 and be subject to the Application Process On motion of Councillor Merrithew Seconded by Councillor McAlary RESOLVED that the budget be approved as submitted. The seconder proposed an amendment to provide $120,000 to Economic Development Agencies from the Unspecified Grants fund that was not accepted by the mover. On motion of Councillor Merrithew Seconded by Councillor Lowe RESOLVED that the budget be approved as submitted. A proposed amendment by Deputy Mayor Rinehart to increase $80,000 in funding to the Economic Development Agencies based on the City Manager's recommendation, from the Unspecified Grants was accepted by the mover and the seconder. A proposed amendment by Councillor MacKenzie to increase $80,000 in funding to the Economic Development Agencies from sources other than the Unspecified Grants was not accepted by the mover. On motion Councillor Farren Seconded by Councillor Merrithew RESOLVED that the 2016 General Operating Budget be tabled until the next meeting. Question being taken, the motion was defeated with Deputy Mayor Rinehart and Councillors Merrithew, MacKenzie, Reardon, Lowe, Fullerton and McAlary voting nay. On motion of Councillor McAlary 12 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 14, 2015/LE 14 DECEMBER 2015 Seconded by Councillor Farren RESOLVED that the 2016 General Operating Budget be referred to the City Manager for adjustments to include reallocation of funds to Economic Development. Question being taken, the motion was defeated with Deputy Mayor Rinehart and Councillors Reardon, Lowe, Fullerton, MacKenzie, and Merrithew voting nay. The City Manager proposed reallocating $58,000 in funding from Priority Neighbourhoods to leverage Economic Development. On motion Councillor McAlary Seconded by Councillor Farren RESOLVED that the 2016 General Operating Budget be referred to the City Manager for clarification on available funding sources and recommendations to fund the Economic Development Agencies. Question being taken, the motion was defeated by Deputy Mayor Rinehart and Councillors Reardon, Merrithew, MacKenzie, Fullerton, and Lowe voting nay. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the 2016 General Operating Budget be referred to the City Manager for written adjustments based on Council feedback and provide a recommendation. Question being taken, the motion was tied with Mayor Norton casting the deciding vote in favour of the motion to have the motion carried, with Councillors Lowe, Fullerton, MacKenzie, Merrithew, and Reardon voting nay. 12.6 2016 General Operating Capital Budget On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the 2016 Capital budget be tabled until next meeting. Question being taken, the motion was carried with Councillor Reardon voting nay. 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 New Brunswick Museum (Mayor Norton) On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that Common Council allow the New Brunswick Museum to present in open session either on December 21St, 2015 or at the first regularly scheduled meeting in the New Year. Question being taken, the motion was carried. 13 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 14 2015/LE 14 DECEMBRE 2015 17. Committee of the Whole 18. Adjournment The Mayor declared the meeting adjourned at 10:25 p.m. Mayor / maire Common Clerk / greffier communal 14 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 17, 2015/LE 17 DECEMBRE 2015 COMMON COUNCIL SPECIAL MEETING — THE CITY OF SAINT JOHN CITY HALL DECEMBER 17, 2015 - 4:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - J. Trail, City Manager; J. Nugent, City Solicitor; K. Fudge, Commissioner of Finance and Treasurer; W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Strategic Services; P. Ouellette, Executive Director; K. Clifford, Fire Chief; J. Bates, Police Chief; M. Huggenholtz, Deputy Commissioner Transportation and Environment; T. O'Reilly, Deputy Commissioner Parks and Recreation; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk Call To Order Mayor Norton called the meeting to order. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the agenda for Thursday December 17'", 2015 be approved. Question being taken the motion was carried. 1.1 2016 General Operating Budget The City Manager outlined the adjustments to the 2016 general operating budget based on Council feedback from the Monday Dec 14`" meeting as follows: • Strategic Services Continuous Improvement funds were reduced and the funds allocated to Economic Development Agencies • Funding to Protective Services and Transportation was maintained • Priority Neighbourhoods funding was restored • Grant recipients reallocated to have the Human Development Council allocated $50,000; the Cherry Brook Zoo allocated $50,000; and PRUDE allocated $20,000 respectively. On motion of Councillor Strowbridge Seconded by Councillor Lowe RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -274: 2016 General Operating Budget, Common Council adopts the following: 1. The sum of $151,542,184 be the total operating budget of the City of Saint John for 2016; 2. That the sum of $120,141,178 be the Warrant of the City of Saint John for 2016; 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act within the Municipality of Saint John; 15 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 17, 2015/LE 17 DECEMBRE 2015 5. That Common Council authorizes the Commissioner of Finance and Administrative Services to disburse, at a time acceptable to him, to the named Commissions, Agencies and Committees, the approved funds as contained in the 2016 budget; and 6. That Common Council approves the 2015 Establishment of Permanent Positions at 646. Question being taken, the motion was carried with Councillor Farren voting nay. 1.2 2016 General Operating Capital Budget The City Manager commented on the borrowing directive remaining below $12 Mil and maintaining Council priorities. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -269: 2016 General Operating Capital Budget, Common Council approve the 2016 recommended General Operating Fund Capital Budget in the amount of $21,926,300 (gross) with contributions from other sources of $10,000,000 yielding a net Capital budget in the amount of $11,926,300 (net) as set in Exhibit 1. Question being taken, the motion was carried with Councillor Farren voting nay. 1.3 Adjournment The Mayor declared the meeting adjourned at 4:33 p.m. Mayor / maire Common Clerk / greffier communal 16 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — DECEMBER 21, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, and Reardon Regrets: Councillor Strowbridge - and - J. Trail, City Manager; S. Brittain, Solicitor; C. Graham, Comptroller; K. Clifford, Fire Chief; J. Hamilton, Commissioner of Growth and Community Development; P. Ouellette, Executive Director; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk 1. Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the agenda of this meeting be approved with the addition of items 17. 1 Falls View Drive; 17.2 Appointments to Committees; and 17.3 Acting City Manager. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That the letter dated November 26th, 2015 from the City Manager to G. Somerville entitled Lots South of Vulcan Street (PIDs 00002444 and 55147482), be received for information. 5.2 That the letter dated December 7th, 2015 from Theatre populaire d'Acadie - Request for Funds, be received for information. 5.3 That as recommended by the City Manager in the submitted report M &C 2015- 273: Proposed Municipal Services Easement - 199 Hilyard Street, Common Council assent to the submitted subdivision plan entitled "Amending Subdivision Plan — Plan to Accompany Lease from Canadian National Railway Company as Manager and Operator of Canadian Government Railways to Tim Donut Limited ", located at 199 Hilyard Street (PID 55090856 and 55090864), with respect to the vesting of the proposed municipal services easement. 5.4 That as recommended by the City Manager in the submitted report M &C 2015- 272: Designation of By -law Enforcement Officer, Common Council adopts the following resolution: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Municipalities Act, R.S.N.B 1973, c. M -22, and amendments thereto, (the "Municipalities Act ") including the Saint John Minimum Property Standards By -law, By -law Number M -14, and amendments thereto, (the "Saint John Minimum Property Standards By- law ") and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By -law; 17 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 AND WHEREAS subsection 14(1) of the Police Act, S.N.B. 1977, c. P -9.2, and amendments thereto, (the "Police Act ") provides that a council may appoint persons as By -law Enforcement Officers for a municipality; AND WHEREAS subsection 23(1) of the Saint John Minimum Property Standards By- law provides that where a condition of a premise, dwelling, dwelling unit or structure does not comply with the said By -law, an officer appointed by council may notify the owner or occupier of a premise, dwelling unit or structure by notice in the form prescribed by regulation; AND WHEREAS section 101 of the Municipalities Act provides that proceedings for breach of a by -law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Katelyn Davis is hereby appointed as a By- law Enforcement Officer with respect to the enforcement of the Saint John Minimum Property Standards By -law, effective immediately, and this appointment shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Katelyn Davis is hereby appointed and authorized to notify owners and occupiers with respect to premises, dwellings, dwelling units or structures that do not meet the standards that are set out in the Saint John Minimum Property Standards By -law, effective immediately, and this appointment and authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Katelyn Davis is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Minimum Property Standards By -law, effective immediately, and this appointment and authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS, the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Municipalities Act, including the Saint John Dog Control By -law, By -law Number M -13, Mobile Home Parks By -law, By -law Number M -20, City of Saint John Flood Risk Areas By -law, By -law Number C.P. 11, Saint John Building By -law, By -law Number C.P. 101, and The Zoning By -law, By -law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By -law; AND WHEREAS subsection 14(1) of the Police Act provides that a council may appoint persons as By -law Enforcement Officers for a municipality; AND WHEREAS section 101 of the Municipalities Act provides that proceedings for breach of a by -law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Katelyn Davis is hereby appointed as a By- law Enforcement Officer with respect to the enforcement of the Saint John Dog Control By -law, the Mobile Home Parks By -law, the City of Saint John Flood Risk Areas By -law, the Saint John Building By -law, and The Zoning By -law, effective immediately, and this appointment shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Katelyn Davis is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Dog Control By -law, the Mobile Home Parks By -law, the City of Saint John Flood Risk Areas By -law, the Saint John Building By -law, and The Zoning By -law, effective immediately, and this appointment and authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. in 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 3. WHEREAS subsection 100.2(a) of the Municipalities Act provides that offences under subsection 94.2(3) or 102.1(1.2) of the said Act or offences in respect of a by -law under subsection 94(1) or 94(3) or section 190 of the Municipalities Act, are prescribed offences for the purposes of section 9 of the Provincial Offences Procedure Act, S.N.B. 1987, c. P -22.1, and amendments thereto; AND WHEREAS subsection 100.2(b) of the Municipalities Act provides that a by -law enforcement officer appointed under section 14 of the Police Act, and designated by resolution of the council is an authorized person who may serve tickets in respect to offences referred to in subsection 100.2(a) of the Municipalities Act: NOW THEREFORE BE IT RESOLVED, that Katelyn Davis is hereby designated and authorized as a person to serve tickets in respect to offences referred to in paragraph 100.2(a) of the Municipalities Act, effective immediately, and this designation and authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS subsection 190.022(4) of the Municipalities Act, and subsection 27(4) of the Saint John Minimum Property Standards By -law, provide that within thirty days after the terms of a notice have been complied with or a debt due to a municipality or due to the Minister of Finance, as the case may be, is discharged, the municipality shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the municipality to be affixed. NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, Common Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Katelyn Davis under the Saint John Minimum Property Standards By -law or the Saint John Unsightly Premises and Dangerous Buildings and Structures By -law, and such authorization shall continue until Jonathan A. Taylor ceases to be the Common Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5.5 That as recommended by the City Manager in the submitted report M &C 2015- 251: Reallocation of Surplus Capital Funding for City Market Head Tower Design, 1) Common Council reallocate surplus capital funds totaling $94,000 to fund the cost associated with the City Market Head Tower — Design Services for Proposed Renovations; and 2) That Common Council approve that the design work be based on moving select City departments /divisions into the City Market Head Tower. 5.6 That as recommended by the City Manager in the submitted report M &C 2015- 262: 261 -267 Crown Street: Encroachment, that pursuant to section 4 of 1877 (1 st Session) Statutes of New Brunswick, Chapter 8, the building at 261 -267 Crown Street currently encroaching upon the said Crown Street be permitted to continue encroaching "until such ... building be destroyed or materially damaged by fire, or shall become dilapidated or out of repair ...." On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 8.1 New Brunswick Museum Facilities Presentation 19 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 NB Museum CEO J. Fullerton and NB Museum Vice -Chair Louise Imbeault gave an update on the Douglas Avenue facility stating that a new 4 story museum could be built on the site to meet current museum standards. This proposal would involve removing the current building. The Museum Board had a public information session and will be asking the public on social media for their support on the following question: "Does the public want the NB Museum to remain at the current site, or move to a new location ?" The Board will meet in mid - January to review the public input received. The Museum Board also met with the Province. The NB Museum is a Crown Corporation of the Province. The Province has not made a long term decision on the location of the NB Museum. The CEO requested a motion from Council to support the development on the site. There is a 2008 study on site location requirements and facility requirements that the Museum will share with Council. Responding to the Mayor, Ms. Imbeault confirmed that there is nothing that the Mayor and Council did to show less than 100% support for the NB Museum development in Saint John. On motion of Councillor Merrithew Seconded by Councillor Farren RESOLVED that the City Manager be directed to send a letter to the Province to support the NB Museum proposed development in Saint John. Question being taken, the motion was unanimously carried. 9. Public Hearings 6:30 P.M. 10. Consideration of By -laws 10.1 Third Reading - Municipal Plan and Zoning By -Law Amendment - 655 -765 Latimore Lake Road On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "ByLaw Number C.P. 106 -11 A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating parcels of land with an area of approximately 6.69 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PI Nos. 55068738 and 00324905, from Park and Natural Area to Rural Resource Area classification; and amending Schedule B — Future Land Use, by redesignating the same parcels of land from Park and Natural Area to Rural Resource classification, be read. Question being taken, the motion was carried. The by -law entitled, "ByLaw Number C.P. 106 -11 A Law to Amend the Municipal Plan By- Law ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "ByLaw Number C.P. 106 -11 A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating parcels of land with an area of approximately 6.69 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PI Nos. 55068738 and 00324905, from Park and Natural Area to Rural Resource Area classification; and amending Schedule B — Future Land Use, by redesignating the same parcels of land from Park and Natural Area to Rural Resource classification, be read a third time, enacted, and the Corporate Common Seal affixed thereto. 20 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "ByLaw Number C.P. 106 -11 A Law to Amend the Municipal Plan By- Law ". On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -15 A Law to Amend the Zoning By -Law of the City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 51.36 hectares, located at 655 and 765 Latimore Lake Road, also identified as a portion of PID numbers 55068738 and 00324905, from Rural (RU) to Pit and Quarry (PQ), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 111 -15 A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 51.36 hectares, located at 655 and 765 Latimore Lake Road, also identified as PID Numbers 55068738 and 00324905, shall be subject to the following conditions: a) That the access to the rezoned area from Latimore Lake Road be limited to the existing access developed on PID 55149256; and b) That no excavation occur with 100 metres of the wetland boundary until such time until the necessary Watercourse and Wetland Alteration Permits are issued by the Province. Question being taken, the motion was carried. On motion of Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -15 A Law to Amend the Zoning By -Law of the City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 51.36 hectares, located at 655 and 765 Latimore Lake Road, also identified as a portion of PID numbers 55068738 and 00324905, from Rural (RU) to Pit and Quarry (PQ), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 111 -15 A Law to Amend the Zoning By -Law of The City of Saint John ". 10.2 Third Reading - Zoning By -Law Amendment - 61 Drury Cove Road On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -16 A Law to Amend the Zoning By -Law of the City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 7497 square metres, located at 61 Drury Cove Road, also identified as PID number 55221980, from General Commercial (CG) to Business Park Commercial (CBP), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 111 -16 A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. 21 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that Common Council amend the existing Section 39 conditions imposed on the November 10, 2003 and November 21, 2005 rezoning of the same property, that would: a) Permit the development of a parking and truck maneuvering area for the uses permitted on PID 55187736. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -16 A Law to Amend the Zoning By -Law of the City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 7497 square metres, located at 61 Drury Cove Road, also identified as PID number 55221980, from General Commercial (CG) to Business Park Commercial (CBP), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 111 -16 A Law to Amend the Zoning By -Law of The City of Saint John ". 11. Submissions by Council Members 12. Business Matters - Municipal Officers 13. Committee Reports 13.1 Subdivision and Variance Application Aspen Street and Ash Street Area (Project File: 200 Ash Street) On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the Planning Advisory Committee in the submitted report entitled Subdivision and Variance Application Aspen Street and Ash Street Area (Project File: 200 Ash Street), 1. Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Treadwell Village Subdivision tentative plan with respect to the vesting of the proposed public streets and future street. 2.That Common Council authorize the acceptance of any necessary municipal drainage easements. 3.That Common Council authorize the acceptance of money -in -lieu of the required land for public purposes (LPP). 4.That Common Council authorize the preparation and execution of one or more City /Developer Subdivision Agreements to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 East Coast Music Association On motion of Councillor McAlary Seconded by Councillor MacKenzie 22 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 RESOLVED that the letter dated November 3, 2015 from East Coast Music Association be received for information. Question being taken, the motion was carried. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Falls View Drive On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the Committee of the Whole, having met on December 21, 2015: 1. Common Council direct staff to prepare and issue a Negotiated Request for Proposals (NRFP) for the purpose of qualifying potential tenants for the City of Saint John premises located at 450 Falls View Drive; and 2. That City staff report back to Council with a recommendation at the conclusion of the Negotiated Request for Proposals process. Question being taken, the motion was carried. 17.2 Appointments to Committees On motion of Deputy Mayor Rinehart Seconded by Councillor Merrithew RESOLVED that as recommended by the Committee of the Whole, having met on December 21, 2015, the following appointments to committees: Saint John Jeux Canada Games Foundation - to appoint David Randell for a three year term from December 21, 2015 to December 21, 2018. Fort LaTour Development Authority - to appoint Emily Teed for a three year term from December 21, 2015 to December 21, 2018. Lord Beaverbrook Rink - to appoint Michael Simon MD for a three year term from December 21, 2015 to December 21, 2018. Planning Advisory Committee - to re- appoint Keith Brideau for a three year term from January 1, 2016 to January 1, 2019; and to extend the term of Christopher Martin from November 23, 2015 until January 1, 2019 to meet the regulations of the Community Planning Act. Saint John Airport - to appoint Kevin Scott and Paulette Hicks each for a three year term from December 21, 2015 to December 21, 2018. Saint John Industrial Parks - to re- appoint Ken Anthony and Lois Vincent each for a three year term from January 29, 2016 to January 29, 2019. Saint John Parking Commission - to appoint Tim Peterson for a three year term from December 21, 2015 to December 21, 2018. Saint John Transit Commission - to appoint Tim Peterson for a three year term from December 21, 2015 to December 21, 2018. Question being taken, the motion was carried. 17.3 Acting City Manager On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on December 21, 2015, the following resolution be adopted: 23 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 21, 2015/LE 21 DECEMBRE 2015 RESOLVED that in the absence of the City Manager, Jeff Trail, appointment to the position of Acting City Manager is hereby made of Bill Edwards, Jacqueline Hamilton, Neil Jacobsen, and Kevin Fudge, in accordance with their respective availability and the matters anticipated to require attention in the City Manager's absence, with the City Manager to administer the arrangement. Question being taken, the motion was carried. 18. Adjournment The Mayor declared the meeting adjourned at 7:32 p.m. Mayor / maire Common Clerk / greffier communal 24 COUNCIL REPORT M &C No. 2016 -002 Report Date December 24, 2015 Meeting Date January 11, 2016 Service Area Growth and Community Development Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT. Proposed Public Hearing Date — 3540 Westfield Road OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner /Dept. Head City Manager Jacqueline Hamilton Jacqueline Hamilton I Jeff Trail RECOMMENDATION That Common Council schedule the public hearing for the rezoning application of Emery Chappel (3540 Westfield Road) for Monday, February 8, 2016 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. EXECUTIVE SUMMARY The purpose of this report is to advise Common Council of the rezoning and Section 39 amendment applications received and to recommend an appropriate public hearing date. The next available public hearing date is Monday, February 8, 2016. PREVIOUS RESOLUTION At its meeting of August 3, 2004, Common Council resolved that: 1. the Commissioner of Planning and Development receive all applications for amendments to the Zoning By -law and Section 39 resolutions/ agreements and proceed to prepare the required advertisements; and when applications are received a report will be prepared recommending the appropriate resolution setting the time and place for public hearings and be referred to the Planning Advisory Committee as required by the Community Planning Act. 25 Ma STRATEGIC ALIGNMENT It is a Council priority to "implement clear and consistent internal processes to facilitate investment and development in Saint John while maintaining City standards that align with PIanSJ." The holding of public hearings for proposed rezoning and Section 39 amendments is a requirement of the Community Planning Act. REPORT As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation at the public hearings. The following application has been received: Name of Location Existing Proposed Reason Applicant Zone Zone Emery Chappel 3540 Westfield Road Neighbourhood Rural To permit a Community General household Facility (CFN) Commercial contractor (CRG) service within the former St. Giles United Church building SERVICE AND FINANCIAL OUTCOMES The scheduling of the public hearing and referral to the Planning Advisory Committee satisfies the legislative and service requirements as mandated by the Community Planning Service. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Not applicable. ATTACHMENTS None. 26 JAN. 4TH, 2016 TO: MAYOR NORTON FAX 4 - 674.4214 FROM: ANNA EDGETT FAX# - 2140083 # OF PAGES: 21NCLUDMG COVER I am sending this along to yourself and hope that maybe you will loop into this matter and share it with your fellow Council Members. Thank you for your co- operation in this regard. 27 1'd t99£-t, 12-909 sei}Aadoad;;e5p3- euuV dot: 10 91 war t0 January 4'. 2016 To Mayor Norton and Members of Saint John City Council: Re: Parking Commission I am directing this communication to yourself & fellow Council Members, regarding the parking problems within the South- Central Peninsula We as taxpayers constantly hear about the lack of usage at the Peel Plaza Parking Garage. Well I have a suggestion that deserves looking into and it pertains to the employees of the Parking Commission. There should be some clarification within that particular Department requiring the employees to park at that location, instead of parking for `free" on Queen Street or for that matter any street within the South - Central Peninsula. I do know that there are employees parking on Queen Street during the day and being dropped off at their vehicle by the Parking Commission Truck. Another suggestion which has been mentioned is to post the streets South of Duke Street as 2 -hr parking, making sure that this area is policed by the Parking Commission and the rules are enforced. The other possibility would be to issue parking perrrnits to the residents allowing them the ability to park in front of their residences. ANNA EDGETT 102 QUEEN STREET SOUTH APT. #3 SAINT JOHN, NB, E2L 1 S4 W: Z -d t99£-tl 12-909 sei}Aedoad;;e5p3- euuy dot: 10 91 uer t0 Mayor & Council City of Saint John 15 Market Square PO Box 1971 Saint John, (APB E21- 4L1 Good day December 31, 2015 Thank you for taking the time to read my letter. Hopefully you will see some merit in addressing my concerns. My name is Gordon Anderson. I live at 160 Orange Street, corner of Crown Street. I have lived here since 1997. My first concern: On Crown Street near the Orange street intersection there is a group of manhole covers that are no longer level with the asphalt. This creates a bump. When trucks hit this bump it shakes the ground, shaking my house and others. You can imagine that over time this causes many problems. It appears to me that when this bump is hit by a heavy truck the resulting shake is more severe. It also seems that the faster they are travelling when they hit this bump the more severe the shaking. I see two possible remedies that would help. 1) Eliminate the bumps — make these manholes and others on Crown Street level with the asphalt. Also ensure that street repairs do not create more bumps. Follow up is required as settling & or deterioration often happens following the initial repairs. Z) Reduce the speed limit and enforce it. My second concern: Last year I reached 70 years & last year was one of the heaviest snow years on record. Probably both those things made the problem of getting out of my garage or driveway on to Crown Street caused by city snow plows especially aggravating. I have a driveway & a 2 car garage. These are adjacent to my neighbour's driveway on Crown Street. Not wanting to pile snow in my neighbour's driveway, I try when I can to maintain a snow free access to Crown Street for the entire distance between the 2 houses, probably about 60 feet. Too many times after clearing the snow from the sidewalk & the side of the road a city plow comes by and fills it in again & this time with snow that is harder to remove. In the past week on one day I cleared the snow twice during the day & again close to midnight because it was a mild evening & i didn't want to deal in the morning with wet snow that had frozen. Unfortunately in the morning I found the whole width filled with wet frozen snow & chunk ice that was deposited there by city plows. It was very difficult to move. Tuesday Dec 29th it snowed light fluffy snow most of the day. I cleaned the snow in late morning only to find an hour later the access to Crown Street blocked by heavy plow deposited snow. This I removed in early afternoon only to see it replaced by city plows within an hour or so. I cleaned this again working as I finished in the dark only to hear the plows go by again before I had taken my coat off. Fortunately this time it was only a couple of 29 inches. Unfortunately when I got up in the morning the plows had added another foot of snow even though it hadn't snowed all night. I cleared enough to get my car out so I could go to a dental appointment. I returned in less than 90 minutes to find the area filled again. This is ongoing. Most of the time I move the snow myself by hand. My children have hired a person with a snow blower to try & get by at least once for each storm. Timing & the plows mean that I do have to do it myself more often than not. Last year I know was unusual but the snow left by the plows in front of my garage was so deep, so compact, & had so much ice, that neither I nor the snow blower were able to move it & I was unable to get my car out of my garage for 8 days. On the worst days both the sidewalk plow & the street plows seem to be working together to keep snow in front of my driveway & garage. I really do not see the need to deposit the snow in front of my driveway & garage. The city plows do not block off Princess Street, Orange Street, Duke Street, Leinster Street or many others which are not as wide as the area I try to keep clean. Sometimes the plow comes along when I am working to clean the snow & the driver seeing me there watching him tilts the blade to carry the snow beyond my cleared area. It can be done. It means paying attention but if they can pay attention when going past King Street East they can pay attention for the whole route. One would hope that they would be paying attention in any case. Reducing the speed limit & enforcing it would make snow removal safer for those of us who have to clear snow on Crown Street. The speeds of both cars and trucks on Crown Street make it very uncomfortable, even in dry summer weather. Winter's slippery conditions and less daylight add to the discomfort and risk. Thank you for your attention. Please do what you can to mend both of these problems. I look forward to seeing them fixed. Thank You J. on Anderson 160 Orange Street Saint John, N6 E21- 1M6 30 i,X - �pm � �1 r ti 31 5,q 1 � Big Brothers Big Sisters of Saint John December 14, 2015 Mayor Mel Norton & Council City Hall - 15 Market Square PO Box 1971 Saint John, New Brunswick E2L4L1 Dear Mr. Norton, On behalf of Big Brothers Big Sisters of Saint John, we would like to extend our support for the commitment to safely transition Syrian refugees into Greater Saint John. Big Brothers Big Sisters provides effective and safe youth mentoring programs in many communities in our area. As such, we are in a great position to offer our partnership and mentoring experience to assist with the transition and settlement of Syrian refugees in our communities. Given the host of challenges and barriers refugee children and youth face upon arrival, including academic and interpersonal difficulties, our school based mentoring programs have been identified as an optimal setting for effective interventions. Big Brothers Big Sisters delivers programs within local schools through partnerships with elementary, junior high and high schools across Southern New Brunswick. As a result, we believe we could play an integral role in fostering strong mentoring connections with Syrian children and youth, now and in the future. Our local Big Brothers Big Sisters agency has developed strong partnerships with many community agencies, including settlement agencies, and government. We are in a position to assist with volunteer screening, peer mentoring, one -to -one and group mentoring services within our School Based Mentoring Programs, if needed, and are eager to collaborate with community partners on any ongoing planning sessions that may be taking place. Big Brothers Big Sisters of Canada, our Agencies and esteemed community leaders from multiple sectors, including the settlement sector, comprise our National Diversity Council which ensures the unique needs of newcomer /ethno- cultural youth are understood, and that our mentoring services are responsive to their needs. As such we are eager to support our community and the lead settlement agencies in the Greater Saint John area, to ensure that meaningful, holistic interventions are in place for the many Syrian children and youth settling in our area. Their success is a success for the entire nation. On behalf of mentored children and youth, I thank you for your commitment to building stronger communities, and look forward to working with you and your council to determine how we move forward on this matter. Sincerely, Laurie Collins Executive Director Big Brothers Big Sisters of Saint John 39 King St. Saint John, N.B. E2L 4W3 Phone: 635 -1145 Fax: 633 -7781 www.bigbrothersb32sters.ca jsaintioh n w ;rr.a w.r ►ro.,+e, r Mail this appeal to: ?�y - Ll- AN INCREDIBLY BAD IDEA FOR A SMALL PERCENTAGE OF DRIVERS..doc IT IS TIMELY FOR US IN CANADA, THE USA AND THE WORLD TO CUT SPEED LIMITS. An Open Letter To Canadians and to Others. Composed November 29, 2015 By: Robert SD Chown, #5- 1410 West 13th Avenue, Vancouver BC robertsdchown(cr��,gxnail.com Greetings to Each of you: [sorry that I cannot afford a Secretary to address you personally.] I have long been an "Ideas" person. This idea may likely end up in the trash also, but here it is. With CO2 needing to be lowered it is time to reduce speed limits across Canada and elsewhere. How Right She Is: This morning on CBC I heard Alberta Premier Rachel Notley say that we need "Driver Innovation" and we need to "Stimulate Emission Reduction ", just as she heads off to the Paris Climate Talks. Could those who have control over our drivers please look at cutting speed limits. Many drivers are catching on and are observing posted limits more often as roads become more crowded. A few need to be reined in for their often ignorant and sometimes dangerous driving habits. Enforce please. A Great Many Human and Economic Benefits Could Result. These Benefits May Be Widespread. 1. Speed reduction could be implemented relatively quickly and soon. 2. CO2 emissions will obviously drop if we would just take our feet off the gas. 3. Crashes and their consequences will become lower. ( >500 per day in Greater Van.) 4. Deaths will be less... more people will be alive to happily continue to spend income. 5. Insurance costs will be less. 6. Injuries will be fewer and Healthcare will benefit along with uninjured people. 7. Drivers who adapt to driving slower will become much more relaxed I'm sure. If you are one who can make driver improvements please act to help to save this our earth. Sincerely, Robert Chown, In earth's "Greenest City" almost. Distribution Queen Elizabeth, PM David Cameron PM Trudeau, Pres. Obama, Pres Mexico, Provinces and Territories, so tar Cities: Vancouver, Victoria, Abbotsford, Surrey, Kelowna, Edmonton, Calgary, Saskatoon, Regina, Winnipeg, Brandon, Toronto, Ottawa, Hamilton, Kitchener, London, Montreal, Quebec, Laval, Halifax, Cape Breton. St John, Moncton, Fredericton, Selected — Canadian Deputy Ministers and USA State Governors. The Vancouver Sun and Province. Prov: Environment Min, Transport Min. 1 Fed, E &T. GVRD: Chair. & Big Cities/. VPDI ICBC/ Mr. Robert Chown 5 -1410 W 13th Ave Vancouver BC V6H 1 N9 33 5.V 3runsk NewA Nouveau C A N A D A December 21, 2415 Mr. Jonathan Taylor Common Clerk The City of Saint John P.O. Box 1971 Saint John, NB B.21- 41-1 Dear Mr. Taylor: This is to acknowledge your letter and the copy of the resolution, passed by Saint John Common Council on December 7, 2415. While we begin the process of reviewing the request please pass along our best wishes for the Holidays to your staff and members of Common Council. Sincerely, Hon. Brian Kenny Minister Minister 1 Ministre Environment and Local Government I Environnement et Gouvernements locaux P.O. Box 1 G.P. 6000 Fredericton New Brunswick I Nouveau - Brunswick E36 5HI Canada www.gnb.ca 5•/ • � < r'r. tl December 11, 2015 His Excellency the Right Honourable David Johnston Governor General of Canada Rideau Hall �- 1 Sussex Drive Ottawa ON K1A 0A1 V Dear Hon. David Johnston At a meeting of the Common Council, held on Decemb7r7',2015 the f6 !,wing resolution was adopted, namely: -, 'RESOLVED that Common Council fully support the efforts of th 'Governor General to build community support and assistance for the arrival of Syrian refugees nd that C 6ncil encourage all Saint John residents, organizations and businesses to become ' ded to the greatest extent possible." Yours Truly, Jonathan Taylor Common Clerk Phone -(506 )648 -3703 Email: }ona than .taylor @saintjnhn.ca SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 40 � vwvw.saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 35 BUSINESS IMPROVEMENT LEVY Public Notice is hereby given that the Common Council of The City of Saint John has been requested by the Board of Directors of Uptown Saint John Inc. and intends to consider approving a budget for the designated Business Improvement Area, at its regular meeting to be held in the Council Chamber on January 11'h, 2016 at 6:30 pm. TAXE SUR L'AMELIORATION DES AFFAIRES Par les prdsentes, un avis public est donne par lequel le conseil communal de The City of Saint John a la demande du conseil d'administration de Uptown Saint John Inc., indique son intention d'approuver un budget pour la zone d'amdlioration des affaires d6sign6e lors de la r6union ordinaire qui se tiendra le 11 janvier 2016 618 h 30. The proposed budget for the Business Improvement Le budget proposd pour la zone d'amdlioration des Area is as follows: affaires se repartit comme suit: REVENUE RECETTES Taxe sur la zone d'amdlioration des Special BIA Levy $ 421,050.00 affaires special 421050.00$ EXPENDITURES DEPENSES Operations $ 285,200.00 Operations 285200.00$ Beautification 23,200.00 Embellissement 23 200.00 Clean & Safe Programs 4,000.00 Programmes propres et sores 4000.00 Marketing & Communications 87,650.00 Marketing et Communications 87 650.00 Urban Design & Development 21,000.00 La conception et le d6veloppement urbain 21 000.00 TOTAL $ 421.050.00 TOTAL 421 050.00$ The proposed levy to be imposed on non - residential property within the designated business improvement area is 16 cents per $100.00 of assessment for 2016. Pursuant to the Business Improvement Areas Act the said proposed budget shall not be approved if objections in writing are filed with the undersigned not later than January 11, 2016 jointly or independently by one -third or more of all non- residential users or by non - residential users who would together be liable to pay one -third or more of the amount to be raised by a levy. Jonathan Taylor, Common Clerk 658 -2862 La taxe pr6vue sur les biens -fonds non rdsidentiels situds dans la zone d'amdlioration des affaires design6e sera de 0,16 $ par tranche de 100 $ d'dvaluation pour Van 2016. En vertu de la Loi sur les zones d'am&ioration des affaires, le budget pr6vu ne doit pas titre approuve si des objections par ecrit son d6pos6es au soussigne au plus tard le 11 janvier 2016, conjointement ou ind6pendamment, par un tiers ou plus de tous les utilisateurs non r6sidentiels ou par un groupe d'utilisateurs non residentiels qui seraient responsables de payer un tiers ou plus du montant a prdlever au moyen d'une taxe. Jonathan Taylor, greffier communal 658 -2862 36 IF Advertiser Name: NoSQLDataToReturn Advertiser Code: NoSQLDataToReturn Size: 0.00 x 11.00 in. Sales Rep: No data returned! BUSINESS IMPROVEMENT LEVY Public Notice is hereby given that the Common Council of The City of Saint John has been requested by the Board of Directors of Uptown Saint John Inc. and intends to consider approving a budget for the designated Business Improvement Area, at its regular meeting to be held in the Council Chamber on January 11th, 2016 at 6:30 pm. The proposed budget for the Business Improvement Area is as follows: REVENUE Special BIA Levy $421,050.00 EXPENDITURES Operations $285,200.00 Beautification 23,200.00 Clean & Safe Programs 4,000.00 Marketing & Communications 87,650.00 Urban Design & Development 21,000.00 TOTAL $421,050.00 The proposed levy to be imposed on non - residential property within the designated business improvement area is 16 cents per $100.00 of assessment for 2016. Pursuant to the Business Improvement Areas Act the said proposed budget shall not be approved if objections in writing are filed with the undersigned not later than January 11, 2016 jointly or independently by one - third or more of all non - residential users or by non - residential users who would together be liable to pay one -third or more of the amount to be raised by a levy. Jonathan Taylor, Common Clerk 658 -2862 TAXE SUR L'AMELIORATION DES AFFAIRES Par les pr6sentes, un avis public est donn6 par lequel le conseil communal de The City of Saint John a la demande du conseil d'administration de Uptown Saint John Inc., indique son intention d'approuver un budget pour la zone d'amelioration des affaires d6sign6e lors de la reunion ordinaire qui se tiendra le 11 janvier 2016 a 18 h 30. Le budget propose pour la zone d'amelioration des affaires se r6partit comme suit RECETTES Taxe sur la zone d'am6lioration des affaires special 421 050.00S DIEPENSES Operations 285200.00$ Embellissement 23 200.00 Programmes propres et sures 4000.00 Marketing et Communications 87 650.00 La conception et le d &eloppement urbain 21 000.00 TOTAL 421 050.0Q$ La taxe pr6vue sur les biens fonds non r6sidentiels situ6s clans la zone d'am €lioration des affaires d6sign6e sera de 0,16 $ par tranche de 100 $ d'6valuation pour I'an 2016. En vertu de la Loi sur les zones d'ameHoration des offaires, le budget pr6vu ne dolt pas titre approuv6 si des objections par 6crit son d6pos6es au soussign6 au plus tard le 11 ]envier 2016, conjointement ou ind6pendamment, par un tiers ou plus de tous les utilisateurs non r6sidentiels ou par un groupe d'utilisateurs non r6sidentiels qui seraient responsables de payer un tiers ou plus du montant A pr6lever au moyen dune taxe. Jonathan Taylor, greffier communal 658 -2862 Ad Number: 120915SJCommon Ad ID: 7092275 Ad Legacy: 0 Current Date: Dec 09 2015 10:22AM Start Date: End Date: Color: B/W Client Approval OK ❑ Corrections ❑ 37 A LAW TO AMEND BY -LAW NUMBER BIA -2 BUSINESS IMPROVEMENT LEVY BY -LAW ARRETE MODIFIANT ARRETE N° BI4,-2 ARRETE CONCERNANT LA CONTRIBUTION POUR L'AMELIORATION DES AFFAIRES Be it enacted by the Common Council of Le conseil communal de The City of Saint the City of Saint John as follows: John d6cr6te cc qui suit: The Business Improvement Levy By -Law of The City of Saint John enacted on the third day of January, 2006, is amended by: L'arrete concernant la contribution pour I'amelioration des affaires de The City of Saint John d6cret6 le 3 janvier 2006 et modifi6 par: 1 Repealing section 2 thereof and 1 L'abrogation de Particle 2 aux inserting the following: prdsentes et Pajout du texte qui suit : 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2016 upon non - residential property within the Business Improvement Area established by By -Law No. BIA -1 Business Improvement Area By -Law enacted on the 5"' day of January, 2004. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * * * ** day of A.D. 2016 and signed by: Mayor/Maire 2 Par la pr6sente, une contribution de 16 cents par tranche de cent dollars par rapport a la valeur fix6e est imposee pour Panne 2016 sur les immeubles non rdsidentiels situ6s a 1'int6rieur de la zone d'amdlioration des affaires etablie en vertu de I'Arretd n° BIA -1 relatif it la zone d'amdlioration des affaires 6dictd le 5 janvier 2004. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le * * * ** * * * ** 2016, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - Premi6re lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - VN Bul Ad Number: 8085067R Ad ID: 7096372 Ad Legacy: 8085067 Advertiser Name: Saint John Common Clerk Current Date: Dec 23 2015 10:30AM Start Date: 12/31/2015 Advertiser Code: S71206 End Date., 12/31/2015 Size: 4.00 x 14.42 in. Color: B/W Sales Rep: Elizabeth Cook Client Approval OK ❑ PROPOSED MUNIQPAL PLAN r awger w rNOOu¢ , ON DU PLAN AMENDMENT MUNICIPAL ME: 459, 617 -885 AND $40-900 OBjE'T: 459,617-US ET540- ASHBURN ROAD AND A PARCEL 900 OEMIN ASHBURN ET�11� OF LAND NORTHEAST OF THE NRRCELLE DE TEpRpN SAM ONE MILE INTERCHANGE NOED -FST DE L'ECW{NGEUR ONE MILE Public Notic� is hereby given that the Common Caundl roil The City roil Salim Par lee presentee, un ohs public est don@ lohnintendstoconsideranamendme I par lequel R canseiI onmmund de The to the 1 lunicipal Development Plan City ail Saint John a rirKention d'etudw s �hldt would: La madrkadan du plan d'amenagement municipal cemme 4111: 1. Redesignate, an Schedule A of the Plan, 1. Hodifier la d6igtadon, parcels of land , Ath an 9 I'amew A du plan, des area of approximately parcdles de terrain dune 65.4 hectares, located - ,'j!s'• ` ^� superticie d'en •iron 65,4 ` at 459, 617 -885 and f4xF ' hectere5, 5ihrees au 459, 540-900 Ashburn Road -_, 617m85 et 540 -900, r co identified as being , t,, PID Nos. 00296673, .,r chemin Ash6um, pormrtt les c NID 110296673, 00357327, 00357327, 00432203, �.�. 00432203, 00052985, 00052985, 00053017, 00053017, 00053025, 00053025, 55003222, ,','.' 55003222, 55069074, 55069074, 55100325, 55100325, 55155378, 55155378, 00297143, _ 00297143, 00297895, et 00297895, and 00418160; et me parcee 00418160; and a parch de terrain sfrrete au nod - of land north east of the One r OIe Intercha g also Idem0led as being PID No. 5518938S, as iu -traced below, est de 1'fchangeur One Llile, portard le NID 55189385, mmme 0 est indrque 6 dessous, de lesfalre de from PmimdlYclaaWArmandRrad afh passer mdesr de pone er Cite nofrdpe at radcr de ResornoeMee(aaahlde of fie pdmery amou ninaler du arkKod � Deatekiprarerf Arlo Urban Reverie, StcWe seRee de Area and rhe rkeirS. arOaur�d �nr da d to Enaph"aaart Area, sedtsalaw, Arev and Pork mid Natred Area Wdem'stmiretae=: pm��adre else prhawp berefoprrsent prisnppf sa4eur elk nk 2.Redeslgnate, on 2. Modifier Is designation, Srhrsdule 8 of the Plan, i I'amexe 0 du plan, drs the same varceh of land, parcdles detenainpnecrttes, from Par6 orrd NoOrsd afin de les fare parer de Arms and Rural Resa -m (auGWe of dw I IT ; watNr de pwa et aie awhadfe d rutarr da ri ,....( reasorrer�x : SMAf�mmfo�eryUDerelNrat ele rimre (C(om4fnhn�re Ca~ /,J,y] bnvfoporeet "") too / 1 jbisliat setter mmNenow as tt�k RdldaaNal mid s, -� WmiappmrmU e, airmor Hoak and Nafwd Arend aawcredd, rater M r - Nnoha�eRe beVeiopnrarrt Aram mire pfoau le pe6�d voter 3. Designate, on Schedule de dfrdoppmr¢ntp A of the ",r, the pomon of Ashburn Road, beb :rear Foster Thurston Ddt, 3. Designer, 51'amexeAdu plars,hprobe and RDthesay Road, and the portion of Rotheszy Road, from Ashkmm R-3d du dtemis Ashbrm, entre promenade FosLr Ru Rolhesa;,et la to Rothese',' Avenue, as a Commercial stonetdtemin ppaarlle du dtemin Roth", enfre chentin Condor. - Ashburn et avenue Rothe' vay, tonne corridor commercial. A public presentation of the proposed amendment will take place at a regular Une ppresentation ubi'que du pnlIet de meeting of Common Council on odlicatian aura lieu ors de la r€unon Mondoy, anrrry 11 201G in the Council Obey I- bb M6 L CdY ordnare du comdl communal le Iund1 11 Is du Hall. (aawler!016 clans mile coLsel, au niveau du hall d'entrEe, 3 rh6tel de v le FOR [RANGE: To permi pern To ttheremningdthe properties, l from Rural Commercial Corridor RAISON DE LA MODIFICATION: PemxNtre N des (RU), (CC) and Future Deveopment (FD7 remnage pisgxiebes, de " o mmle (Rtn, zone carmterciale de to Commercial Corridor (CC) Midd - corridor (CC) at z.:ne ci'amAtagement Rise Residential (RM) and Park (P) fora fuho(FD) izonecommerclaledecorridor m(xed -use dwel0pmem and eoo -park. (Cq, zone risldentldk! - meneudes dehauteurm et tM1�itten objections to the proposed mode parts (P)und�do)apertieM amendment may be made to the Council, in care of the underalgned, b- I i usage mide et un pax Erdopque, February 10, 2016. Enquiries may tkrsllazfaim part an mnsel parcpstdc'0s be made at the office of the Common objectforu au projet de rrwdi ication au Clerk or Growth and Community plustard DlOiiev.ier 2016 irat6a4ion Development Services, City Ha 111, du sousslgn& Pour Ioute demande de 15 Markel uare, Saint John, N. 0. between the curs of 8:30 a.m. and ren_ayynemenM maim (ommuZquer avec k bureau du greMer rormrrnal ou 4:30 p.m., M.,rsday through Fndr, le bmre de service de la o-ohsana et du Indust b, holidays excepted. devdoppemerd communautaire $ MOW H require French for de vie au Ti, Market Syham Saint John, N.-e you services a Common Council meeting, please antra l h 30 etT6 30 on Wadi an vendredLs. ks joumffirifsl oomact the r>h.ce of the Common Clerk. 51 vous ova besoin des servkes en fran{ds Jonathan Taylor, Common Clerk pour ume reuri -n de Consel Communal, 658 -2862 vesria cintachr le bureau du grelfier communal. Ionathan,Tayloy greffier communa 658 -28�. .. 39 Corrections ❑ (aussi disponible en franpais) Type of Application ® Municipal Plan Amendment ® Zoning By -law Amendment ❑ Amendment to Section 39 Conditions ❑ Zoning Confirmation Letter Contact Information ❑ Subdivision ❑ Variance ❑ Conditional Use ❑ Letter for Liquor Licensing ❑ Similar/ Compatible Use ❑ Temporary Use ❑ Change / Re- establishment of Non - Conforming Use Name of Applicant -i o r i z n n Ma ri tcl er rn n t Ltd., Mailing Address of Applicant (with Postal Code) r .� 2 R9. S, ai n i Home Telephone Number Fax Number Name of Property Owner (if different from applicant) Mailing Address (with Postal Code) Property Information Work Telephone r S' E-mai; Asburn Road Property Ownership Attachment "A -1" Properties Ashburn Road Properties 1. 296673 2. 297143 3. 297895 4. 357327 5. 418160 6. 432203 7. 52985 8. 53017 9. 53025 10. 55003272 11. 55069074 12. 55100325 13-55155378 Marsh Creek Property Owner Horizon Management Ltd, Horizon Management Ltd. Horizon Management Ltd. Horizon Management Ltd. Horizon Management Ltd. Horizon Mznagement Ltd. Horizon Management Ltd. Clear View Mobile ,domes Ltd. Horizon Management Ltd. Clear View Mobile Homes Ltd. Horizon Management Ltd. Horizon Management Ltd. lorizon Management Ui . 14-5518S385 Horizon Management Ltd. Note: Properties not- owned by -Zhe applicant are in the ownership of z. corr.oany associated with Horizon Management Ltd. and permission will be granted from this owner Zo Horizon Management Ltd. to develop these properties, 41 Asburn Road Property — Current Designation & Zoning Attachment "A -2" Properties Municipal Plan Ashburn Road Properties Zoning 1. 296673 Urban Reserve /Park & Natural RU 2. 357327 Urban Reserve /Park & Natural RU 3. 432203 Urban Reserve /Park & Natural FD 4. 52985 Rural Resource RU 5. 53017 Park & Natural RU 6. 53025 Park & Natural RU 7. 55003222 Park & Natural RU 8. 55069074 Park & Natural RU 9. 55100325 Park & Natural RU 10. 55155378 Park & Natural RU Corner Properties 11. 297143 Urban Reserve FD 12. 297895 Urban Reserve FD 13. 418160 Urban reserve FD Marsh Creek Property 14-55189385 Urban Reserve 42 FD Asburn Road Property Proposed Designation & Zoning Attachment "A -3" Properties Municipal Plan Ashburn Road Properties 1. 296673 2. 357327 3. 432203 4. 52985 5. 53017 6. 53025 7. 55003222 8. 55069074 9. 55100325 10-55155378 Corner Properties 11. 297143 12. 297895 13.418160 Commercial Corridor Commercial Corridor Commercial Corridor Stable Residential Stable Residential Stable Residential Commercial Corridor Commercial Corridor Commercial Corridor Commercial Corridor Commercial Corridor Commercial Corridor Commercial Corridor Marsh Creek Property 14.55189385 Parkland & Natural 43 Zoning CC CC CC RM RM RM CC CC CC CC CC CC CC P Horizon Management Ltd. Municipal Plan and Zoning By -law Amendment Application Attachment "A -4" Dec 18, 2015 1. Ashburn Road Development — "'The Crossing" Horizon Management Ltd. has assembled a number of properties in East Saint John and is considering a development project to be known as "The Crossing ". This proposed development presents the City of Saint John with an exciting opportunity to benefit from a very unique commercial, retail, recreational and mixed use destination node offering facilities and services not currently available or contemplated for this region. The scope and quality of The Crossing development would be like no other destination in Atlantic Canada. Amendments to the City's Municipal Plan and rezoning of the properties would provide the developer with the license to invest in the next steps of the project. A key part of these next steps would be putting together the framework for a Developers Agreement with the City. This agreement would outline the specific relevant issues related to the development and establish responsibility for addressing these items that would then, and only then, permit this project to proceed to the design and construction phases. The concept of The Crossing could not be executed on any other site available within the city limits. The development of the 120 -acre parcel of land adjacent to Ashburn Road would be integrated with another 60 -acre parcel of land running along Marsh Creek that would be available to create an eco -park environment. The combined development of these two properties would be designed to create a "gathering place for community, commerce and tourism to shop, work, reside and play ". Located on the only available, highly visible and easily accessible highway site near the center of the city, the project would capitalize on its natural setting to attract residents, business and tourists to gather to work, live and play. Constructed to high architectural standards, with the East Point Shopping development being the benchmark, The Crossing would take a new approach to creating a mixed use site for community, commerce, hospitality and tourism, presenting opportunities for the development of services and attractions not presently available in our community. The location of this site next to major highways and city thoroughfares is paramount to the construction of this development project. 1 M The Ashburn Road location adjacent to a major provincial highway and several city traffic arteries presents a unique opportunity to our city for this development. The Crossing would create a gateway destination that would both increase the range of services available, as well as foster greater use of existing services within the city by residents, businesses and visitors. The parallel development of a Marsh Creek Eco -Park would open up additional green space in which area residents and visitors could enjoy the regions natural beauty and would expand the active transportation links in our area. The economic impact on the city would be very beneficial with a very significant increase in property tax revenue combined with the creation of hundreds of jobs. The developer has already invested significant resources and money in preparing independent technical reports determining that: ➢ Water and sewer infrastructure required for the project would capitalize on the underutilized water line formerly used to service Kennebecasis Park in Rothesay and existing capacity in the sewage system constructed by the City for the Drury Cove development. ➢ Flood plain, storm water management and environmental requirements for the site are addressed with the availability of the nearby 60 -acre Marsh Creek property to provide flood plain and wetlands compensation. ➢ Transportation infrastructure improvements will be required and a planned traffic study will identify both the specific details and timing of needed upgrades to traffic control and roadways adjacent to the development. This traffic study will be undertaken subsequent to the rezoning of the property. 2. Business Case ... for the City and the Developer The primary functions for The Crossing development are predicated on its central, visible and accessible location to service Greater Saint John and the entire Atlantic region. The Crossing is ideally situated to be used by traffic accessing and exiting Saint John. Equally as important is the ability to easily direct traffic to any destination in the Greater Saint John area from this site. Development of this highway centric site within the city will provide the opportunity to capitalize on the similar types of development seen in other centers and that does not currently exist here in Saint John. The Crossing development will create a destination unrivaled in size and visibility in Atlantic Canada. The establishment of a host of new businesses and services to the community would generate both direct and indirect employment positions. Considerable jobs would be 45 created at stores and services established at the site and there would be considerable spinoff benefits to other businesses in the city benefitting from increased visitor traffic to the area. Significant new property tax revenue will be generated from the proposed 180 -acre development. The proposed construction of some 500,000 square feet of new mixed use buildings would result in millions of dollars being added to the City's property tax base resulting in very significant new revenue stream for the city. The location of the site, proximity of existing city services and the concentrated nature of the project will result in low incremental capital and operational costs to service this development while producing significantly new revenue for the City. 3. The Location The concept of The Crossing could not be executed in any other site available within the city limits. This development offers the unique opportunity to create an important density of infrastructure that does not exist in Greater Saint John and which is required to sustain the range of services to be offered at the site. The location of The Crossing will also serve to secure Saint John as the gateway entry point for visitors travelling into Atlantic Canada from the northeastern United States. Currently Saint John is to often seen as a "drive by, not a drive in" location. The Crossing would help to change this perception by providing a visible and convenient exit point from the highway to attract travellers to stop, learn about and visit our city. The Crossing development will be positioned to capture tourist and commuter traffic before they reach other service centers like those located in the Kennebecasis Valley, Salisbury and Moncton. This site has the ability to create a very attractive visual environment to enhance Saint John's image and to encourage people to discover and explore all that our city has to offer 4. The Marsh Creek Eco -Park The creation of a sixty -acre park running along the shores of the newly rejuvenated Marsh Creek would open up a totally new nature experience for residents and visitors and provide a vital link for ACAP's proposed walking trail linking the city center with east Saint John, Rockwood Park and outlying communities in the Kennebecasis Valley. 3 EW 5. Plan SJ The proposed development of The Crossing along with the Marsh Creek Eco -Park aligns well with many of the stated objectives contained in the City's recently published municipal plan, Plan SJ. The proximity of The Crossing site to existing city streets and services capable of meeting the requirements of the development will result in minimal new city infrastructure requirements to service this project. A report completed by Crandall Engineering describes the water and sewage services available in this area. The Crossing development will result in a substantial investment for the east side of the city and will incorporate services and features that will beneficially impact surrounding neighborhoods including the city core. Creating a gateway location to draw traffic off the highway will encourage travellers to visit many of our City's great attractions including those situated inn the city center. Providing incentives and attractions for city residents, businesses, bedroom community commuters and visitors to our region to spend more time and disposable income within the City of Saint John will result in significant direct and spinoff benefits to our city. Both The Crossing and the Marsh Creek Eco -Park will make a significant contribution to the natural environment of our community. The Crossing project will open up access to Little Marsh Creek as it winds through this commercial and community development. The Marsh Creek Eco -Park will open up access to what has been for years a hidden gem of nature in our own backyard. A walking trail along the newly cleaned up Marsh Creek waterway will provide Saint John residents with a unique natural setting to enjoy without leaving the city and will also serve as a key link connecting the City with the Kennebecasis Valley. The Crossing development and the Marsh Creek Eco -Park will create important links in the regions goal of connecting the City center with outlying areas with an active transportation link. The combined Crossing development and the Marsh Creek Eco -Park will present the opportunity for a walking /biking trail that would provide an important segment of ACAP's proposed link in East Saint John as well as between the city center and the Kennebecasis Valley. The Crossing project has the capability to provide a wide range of community amenities, similarly found in other communities, and on a bigger and better scale. This will enhance Saint John as a desirable location in which to live, discover and explore as well as make a significant economic contribution to the city. Services and attractions not currently available to the city, ranging from highway services to improved access to our natural areas, will contribute to making our city a more attractive destination for residents and visitors alike. The construction of new buildings and facilities will add significantly to the tax base providing additional revenue to support the city's budget needs. 4 47 6. The Development The range of services that would be appropriate for The Crossing would attract community and specialty lifestyle mixed use services and shops, highway services, hotel courtyard, food services, tourism and welcome center, business park, outdoor market and events venue, entertainment and a residential component. The location of the development would encourage both residents and suburban commuters to utilize and enjoy services within the City of Saint John, provide businesses that desire easy highway access and visibility an ideal city location and would present tourists with a convenient gateway to our region which does not exist today, The development of The Crossing would be a large step towards establishing Saint John as a "Drive In" rather than a "Drive Through" city. The architecture of The Crossing would follow a southern colonial style theme to create a unique and welcoming atmosphere for both area residents and visitors to our area. The layout of the site would be integrated with Little Marsh Creek that runs through the property. The creek would form a focal point for the development and the natural theme of the development would compliment the Marsh Creek Eco -Park with its walking trails and natural setting. 7. Site Technical Issues A number of engineering and technical studies have already been completed to assess the suitability of the proposed site for development. Site Services - Crandall Engineering Ltd. was retained to review the site services requirements including sanitary sewers, potable water and storm water. Their conclusions are summarized as follows: ➢ The existing water main feeding Drury Cove is a 200 mm (8 inch) pipe that is in turn fed by a 300 mm (12 inch) pipe on Rothesay Road. Crandall's are of the opinion that this line would be sufficient to provide domestic water flows and fire protection to the proposed development. ➢ The city has an existing sewage lift station located on Drury Cove Road that transfers sewage through a 150 mm (6 inch) force main. Preliminary estimates indicate that this station piping has additional capacity. Additional study is required to determine what upgrades would be required to handle the expected flows from the proposed development. 5 Storm Water Management & Flood Plain Terrain Group Inc., subsequently Genivar and now WSP Canada Inc., completed a Hydrology and Hydraulic Report for the proposed site and makes an important observation: "The results obtained from the stormwater models indicate that development of The Crossing will not have a negative effect on flooding in the Marsh Creek watershed." The Terrain Group report estimates that the development of the Ashburn Road site would eliminate approximately 17,000 cubic meters of flood storage. The report identifies the capability to create up to 400,000 cubic meters of compensatory storage on the Marsh Creek property, which is being proposed as an integral part of this development. The report also identifies the possibility of creating an additional 125,000 cubic meters of flood plain storage on city lands located on the opposite side of Marsh Creek from this former CN Rail property. Only a small portion of these lands would need to be utilized to provide sufficient flood plain compensation for the proposed development. The Terrain Group report concludes that: "The development of The Crossing has no negative impact on flooding in the Marsh Creek watershed whether the storage is constructed or not." Geotechnical - Fundy Engineering and Consulting Ltd. was retained to carry out geotechnical work at the site to determine development requirements required for the site. 8. Environmental Stantec Consulting Ltd. prepared a report, "Ashburn Road Properties Environmental, Constraints ", outlining the environmental issues related to developing the Ashburn Road property. The developer is full aware of the environmental approvals required to develop the proposed site, including the likelihood of a provincial EIA Report, and will seek these approvals once the necessary municipal plan amendments and rezoning approvals have been received. A permit for Watercourse and Wetland Alteration (WAWA) has been issued by the Province to allow the installation of culverts to facilitate work on the property. To date the culverts have not been installed and no work has been started on the property. 0 9. Site Plan & Architectural Renderings The attached proposed site plan and architectural renderings clearly illustrate the attractiveness and quality that will dominate this development and create what will certainly be considered an "Atlantic Canada first " destination site here within the City of Saint John. 7 50 Fh Hipp, �F,-� —5 7 a - r i a ."i....MD The Crossing Saint John, New Brunswick, Canada I Beltimaro. MD 21412 tl� 020m 40m 80m 18Cm 1:2000 �.Inplaarda.� @n.com Concept Site Planning - December 16, 2015 51 52 53 54 The Crossing - Ideated in natural setting along an existing stream and adjacent an eco park or ea n• 5 :MCA r'. Clear Mew Mobile Homes Ltd. 479 Rothesay Avenue P.O. Box 5289 Saint John, N.B. E2L 4G7 December 30, 2015 Mark Reade Senior Planner Planning and Development Department City of Saint John 50'h Floor CV Hall Saint John, N.B. Dear Mr. Reade: RE: Application to Amend Municipal Plan and Zoning By-Law Horizon Management Limited and Clear View Mobile Homes Ltd. PIDs 53017 and 55003222 (the `Properties ") Clear View Mobile Homes Ltd. does hereby authorize Horizon Management Limited to make application on its behalf to amend the Municipal Plan and Zoning By-law of the City of Saint John for the Properties, said application dated December 18, 2015. Please acknowledge receipt. Yours truly, Clear View Mobile Homes Ltd. Per: William H. Teed l 56 BY -LAW NUMBER C.P.106- A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By -law of The City of Saint John enacted on the 30th day of January, A.D. 2012 is amended by: 1 Amending Schedule A - City Structure, by redesignating parcels of land with an area of approximately 65.4 hectares, located at 459, 617 -885 and 540- 900 Ashburn Road also identified as being PID Nos. 00296673, 00357327, 00432203, 00052985, 00053017, 00053025, 55003222, 55069074, 55100325, 55155378, 00297143, 00297895, and 00418160; and a parcel of land north east of the One Mile Interchange, also identified as being PID No. 55189385, from Park and Natural Area and Rural Resource Area (outside of the Primary Development Area); Urban Reserve, Stable Area and Employment Area (within the Primary Development Area), to Employment Area, Stable Area and Park and Natural Area (within the Primary Development Area) classification; 2 Amending Schedule B - Future Land Use, by redesignating the same parcels of land from Park and Natural Areas and Rural Resource (outside of the Primary Development Area); Urban Reserve, Stable Commercial and Commercial Corridor (within the Primary Development Area) to Commercial Corridor, Stable Residential and Park and Natural Areas (within the Primary Development Area) classification; 3 Amending Schedule A - City Structure, by designating the portion of Ashburn Road, between Foster Thurston Drive and Rothesay Road, and the portion of Rothesay Road, from Ashburn. Road to Rothesay Avenue, as a Commercial Corridor. - all as shown on the plans attached hereto and forming part of this by -law. ARRETE No C.P. 106 - ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors dune r6union du conseil communal, The City of Saint John a 6dict6 cc qui suit: L'arret6 concernant le plan municipal de The City of Saint John d6crdtd le 30 janvier 2012 est modifid par: 1 la modification de 1'annexc A - Structure de la municipalitd, afm de faire passer la d6signation des parcelles de terrain d'une superficie d'environ 65,4 hectares, situees 459, 617 -885 et 540 -900, chemin Ashburn, portant les NID 00296673, 00357327, 00432203, 00052985, 00053017, 00053025, 55003222, 55069074, 55100325, 55155378, 00297143, 00297895, et 00418160; et une parcelle de terrain situde au nord -est de 1'echangeur One Mile, portant le NID 55189385, de secteur de part et aire naturelle et secteur de ressources rurales (hors du principal secteur de developpement); reserve urbaine, secteur stable et secteur de d'emploi (dans le principal secteur de developpement) a secteur de d'emploi, secteur stable et secteur de parc et sire naturelle (dans le principal secteur de developpement); 2 la modification de 1'annexe B - Utilisation future des sols, afin de faire passer la designation des parcelles de terrain prdcitdes de secteur de parc et aire naturelle et secteur de ressources rurales (hors du principal secteur de developpement); reserve urbaine, secteur commercial stable et corridor commercial (daps le principal secteur de developpement) a corridor commercial, secteur residentiel stable et secteur de pare et aire naturelle (clans le principal secteur de developpement); 3 la modification de Fannexe A - Structure de la municipalit6, par designer, A 1'annexe A du plan, la partie du chemin Ashburn, entre promenade Foster Thurston et chemin Rothesay, et la partie du chemin Rothesay, entre chemin Ashburn et avenue Rothesay, comme corridor commercial. - toutes les modifications sont indiqu6es sur les plans ci joints et font partie du pr6sent arr&6. 57 IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2016 and signed by: Mayor EN FOI DE QUOI, The City of Saint John a fait apposer song sceau communal sur le present arr6te le 2016, avec les signatures suivantes : Common C1erk/Greffier communal First Reading - Premi6re lecture Second Reading - Deuxieme lecture Third Reading Troisi6me lecture Received Date January 05, 2016 Meeting Date January 11, 2016 Open or Closed Open Session His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: White Lights i1• •in That the white lights currently in the trees in the Uptown be kept on throughout the year, and not just at Christmas time. Respectfully Submitted, (Received via email) Susan Fullerton Councillor —Ward 2 City of Saint John SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 59 Received Date December 22, 2015 Meeting Date January 11, 2016 Open or Closed Open Session His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Unmet Funding Commitments Background: During budget this year we discussed, in detail, pressures on the Capital budget and the need to manage the levels of Capital borrowing due to the consequent pressures it puts on future operating budgets. During the course of those discussions, Council was informed of the potential impact of several projects it had committed to over the 2015 year contingent on them securing funding from other sources. While that amount is substantial, some on Council believe there may be additional capital commitments made prior to the tenure of this Council that have, to date, not been fully honoured. Motion: That the City Manager, together with the Common Clerk and Commissioner of Finance, bring forward to Council resolutions relating to any unmet funding commitments and the amount of each remaining balance. Respectfully Submitted, (Received via email) Dr. Shelley M. Rinehart Deputy Mayor City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 .1 Q ' if ji'om COUNCIL REPORT M &C No. 2016 -004 Report Date January 05, 2016 Meeting Date January 11, 2016 Service Area Legislative Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT: Flag Protocol Policy OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner /Dept. Head City Manager Patricia Anglin Jon Taylor, Common Clerk Jeff Trail RECOMMENDATION It it recommended that Common Council adopt the Flag Protocol Policy. EXECUTIVE SUMMARY The purpose of the Flag Protocol Policy is to ensure flags at the City of Saint John are flown and displayed properly and that the procedure followed ensures the dignity and respect of these symbols. PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT To deliver the municipal flag protocol service efficiently and effectively. REPORT The purpose of the Flag Protocol Policy is to ensure flags at the City of Saint John are flown and displayed properly and that the procedure followed ensures the dignity and respect of these symbols. Currently the City does not have a Flag Policy. The City contacts the Cultural Affairs Officer for his expert advice on flag raisings and half - malting of flags. It is suggested that written procedures should be available to ensure transparency, and to deliver the flag protocol service efficiently and effectively. The submitted Policy reflects the rules for flag etiquette in Canada. 61 -2- SERVICE AND FINANCIAL OUTCOMES The City will not fly the flag of a group or organization whose undertakings or philosophy are contrary to City of Saint John policies, or by -laws, espouse hatred, violence, or racism. Flags must be replaced when they become tattered and are no longer in a suitable condition for use. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Communications, Cultural Affairs, Fire Department, Police Department and Parks and Recreation were consulted and participated in the draft report. ATTACHMENTS Flag Protocol Policy for the City of Saint John 62 Flag Protocol Policy for the City of Saint John 63 The City of Saint john Flag Protocol Policy Policy Category: Protocol Policy No.: Implementing Procedure No.: Approved or Last Reviewed Date: Next Review Date: (Term of Council) Area(s) this policy applies to: Owner Service: Flags in use at City facilities and City events Legislative Services / City Manager Related Policy(ies) Revision History: Date Created: Senior Leadership Council Approval Contact: Review Date: Date: City Manager 2015 -11 -17 2016 -01 -06 YYYY -MM -DD 63 Flag Protocol Policy for the City of Saint John TABLE OF CONTENTS 1. PURPOSE STATEMENT .................................................................................... ..............................3 2. SCOPE ............................................................................................................. ..............................3 3. POLICY STATEMENTS .................................................................................... ............................... 3 4. LEGISLATION AND STANDARDS ..................................................................... ..............................6 5. ROLES AND RESPONSIBILITIES ....................................................................... ..............................6 6. MONITOR AND REVIEW ................................................................................. ..............................7 7. IMPLEMENTATION ........................................................................................ ............................... 7 8. AUTHORIZATION ........................................................................................... ............................... 7 9. RESOURCES ................................................................................................... ............................... 7 10. PROCEDURES ................................................................................................ ..............................7 11. GLOSSARY ..................................................................................................... ..............................7 12. INQUIRIES .................................................................................................... ............................... 7 13. APPENDICES .............................................................................................................. ..............................8 2 m Flag Protocol Policy for the City of Saint John 1. PURPOSE STATEMENT Flags are symbols that identify people belonging to a group. The National Flag of Canada and the flags of the provinces and territories are symbols of honour and pride for all Canadians. They should be treated with respect. The manner in which flags may be displayed in Canada is not governed by any legislation but by established practice. The etiquette outlined in the Flag Policy (the Policy) is an adaptation of international usage and of customs the federal government has been observing for years. The City commits to comply with the flag protocols of Canada. The rules outlined in the Flag Protocol Policy, (the Policy) are intended to provide a uniform and harmonized protocol for the raising, displaying and half - masting of flags at all properties and facilities owned and operated by the City of Saint John and at events conducted by the City at other locations. 2. SCOPE 2.1 This Policy applies to flags displayed at all properties and facilities owned and operated by the City of Saint John, as well as the locations of all city -run events, except those that take place where the policies of another government body would take precedence. 2.2 Observance for half - masting will occur during regular business hours Monday- Friday 8:30 a.m. — 4:30 p.m., or at the discretion of the City Manager. 3. POLICY STATEMENTS 3.1 City Flag (a) The City of Saint John Flag will be flown at all city buildings and facilities where there are sufficient flagpoles to do so. In the event that only one flagpole exists on the property, either the Canadian Flag or the City of Saint John Flag may be displayed. (b) The City of Saint John Flag may be displayed indoors, in the Council Chambers, the Mayor's Office, the Ludlow Room, and functions where such flags are required. (c) The City Flag should be flown or displayed properly and treated with dignity and respect. (d) The City of Saint John reserves the right to refuse, deny or restrict the use of the City Flag with respect to where or how it will be flown or displayed. 3.2 Flag Protocol (a) Flags will be flown and displayed in accordance to the manner outlined by the Department of Canadian Heritage at their website, www.pch.gc.ca. (b) Where the City of Saint John Flag is flown or displayed with the Canadian Flag, the Canadian Flag will take the place of honour, which is to the left of the observer of the flags and the City of Saint John Flag on the right. 3 65 Flag Protocol Policy for the City of Saint John (c) Where the City of Saint John Flag is flown or displayed with the Canadian Flag and Province of New Brunswick Flag, the Canadian Flag will occupy the center position to the observer of the flag, the Province of New Brunswick Flag to the left and the City of Saint John Flag to the right. (d) When using flags with a speaker's podium, the flags may either be positioned directly behind, or to the left of the podium from the observer's view of the speaker. Furthermore, flags shall be positioned in accordance to the manner outlined by the Department of Canadian Heritage as outlined in sections 5.2(b) and 5.2(c) of this policy. (e) When hung indoors without a flagpole, flags must be hung horizontally or vertically in accordance with the protocol instructions issued by the Department of Canadian Heritage. (f) In the event that multiple flags are flown together, the flags should be identical in size and flown from separate flagpoles, which must also be the same height. (g) When multiple flags are to be raised and lowered, and where it is not possible to perform this task at the same time, the flags will be raised and lowered in accordance to rank, with the Canadian Flag first, followed by the Province of New Brunswick Flag, followed by the City of Saint John Flag. (h) Where an official representative of a Canadian province is visiting the City of Saint John on an official visit, that particular provincial flag may be flown at all municipal buildings and facilities where it is feasible to do so. Where a delegation is visiting the City of Saint John on an official visit that particular flag may be flown inside where appropriate, such as but not limited to, the Mayor's Office, Council Chambers, and the Ludlow Room. (i) Where an official representative of a country recognized by Canada, is visiting the City of Saint John on an official visit, that country's flag may be flown at all municipal buildings and facilities where it is feasible to do so. (j) Where an official delegation is visiting Saint John from a recognized twin city, that country's flag may be flown at City Hall. (k) The City of Saint John reserves the right to fly flags to commemorate an event it deems appropriate at various properties such as, but not limited to, flying Queen Anne's Flag on May 18`h, to commemorate the anniversary of the City's Incorporation. Flags will be destroyed and disposed of in a dignified manner and replaced as soon as they show signs of wear. 3.3 Half - Masting for Mourning (a) The flying of flags at half -mast represents a period of official mourning or commemoration. (b) To honour the deceased, flags will be flown at half -mast from the time of the death notification until sunset on the day of the memorial service. (c) Flags flown at municipally owned and operated buildings and facilities shall be lowered to a half -mast position, where it is feasible to do so, as a sign of mourning upon the death of the following persons: 99 4 Flag Protocol Policy for the City of Saint John i. The Sovereign and Royal Family members; ii. The Governor General and former Governors General, iii. The Prime Minister and former Prime Ministers; iv. The Lieutenant Governor of New Brunswick and former vice -regal representatives of the Province; V. Current local Senators and former local Senators; vi. Current local Members of the House of Commons; vii. Former local Members of the House of Commons who have held a portfolio; viii. Current local Members of the Legislature of New Brunswick ix. Former Members of the Legislature of New Brunswick who have held a portfolio; X. Current and former Mayors of the City of Saint John; xi. Sitting members of Common Council; xii. Canadian Armed Forces personnel while deployed on duty and with a direct relationship to the City of Saint John; xiii. As directed by the Mayor and Common Council through resolution, or the City Manager (d) Flags flown at municipal buildings and facilities shall be lowered to a half -mast position from sunrise to sunset to observe the following days: i. April 28, Day of Mourning for Persons killed or injured in the workplace (Workers' Mourning Day) ii. June 23, National Day of Remembrance for Victims of Terrorism; iii. Last Sunday in September, Police and Peace Officers' National Memorial iv. November 11, Remembrance Day V. December 6, National Day of Remembrance and Action on Violence Against Women (e) In the event of the death of a current municipal employee including those employed by the Saint John Police force and Saint John Fire department, flags will be lowered to half -mast at the person's immediate workplace. Should that workplace not fly flags, the flags flown at City Hall, 15 Market Square, will be lowered to half -mast to honour the deceased employee. (f) When lowering to half -mast, the flag should be raised fully to the top of the flagpole, then lowered immediately to the half -mast position. (g) In the event of multiple flags being flown together, all will be flown a half -mast. (h) The half -mast position will depend on the height of the flagpole itself; however, the flag should be lowered to the approximated center position of the flagstaff not to be confused as the flag that has accidentally fallen. 3.4 Special Requests for courtesy flag 67 5 Flag Protocol Policy for the City of Saint John (a) A special request from an agency or organization located in Saint John wishing to raise their flags at the City Hall courtesy flagpole, 15 Market Square, to mark an event will be made to the City Manager. (b) A special request in writing to the City Manager must be made four weeks prior to the requested date and include the following information: ➢ Name of the requesting organization; ➢ Contact information; ➢ Requested event or occasion; ➢ Date or time period of event or occasion; ➢ Explanation or purpose of the event or occasion; ➢ Description of the applicant organization including any local, national or international affiliation, brief history, and any other relevant information. (c) There will be no presentations or delegations at City Council with respect to flag raising requests. (d) Flags flown by special request will take the place of the City Flag for the duration that the request is granted, or for an appropriate period specified by the City Manager to mark an event. (e) At no time will the City of Saint John display flags deemed to be inappropriate of offensive in nature or those supporting discrimination, prejudice, political or religious movements. (f) The City of Saint John reserves the right to choose which flags may or may not be flown at city owned properties. 3.5 Ludlow Room Flag Protocol / Council Chambers Flag Protocol and Designated Events Flag Protocol (a) The following flags shall be flown in the Ludlow Room, Council Chambers, and at designated City events: the Canadian Flag, the Province of New Brunswick Flag, the City of Saint John Flag, the Acadian Flag, and the Queen Anne Flag. (b) At the discretion of the City Manager, or his /her designate, the flag representing official visitors to the City may be displayed. (c) Flags will be mounted and equipped with appropriate supports to be displayed with dignity. 4. LEGISLATION AND STANDARDS The City acknowledges the following standards that relate to Flag protocol: • Department of Canadian Heritage S. ROLES AND RESPONSIBILITIES .: 0 Flag Protocol Policy for the City of Saint John 5.1 At the discretion of the City Manager, or his /her designate, flags at properties and facilities owned and operated by the City of Saint John shall be raised or displayed or ordered to a half - mast position. 5.2 The City Manager, or his or her designate, shall provide internal notification to the Manager of Communications, Manager of Customer Service Contact Centre, Fire Chief, Deputy Commissioner of Parks and Public Spaces, Manager of Parks and Landscape Services, Manager of Public Works when the flags of an agency or organization are raised or displayed or when flags are ordered to a half -mast position. 5.3 As a courtesy, the City Manager or his /her designate may provide external notification to Saint John Transit, Saint John Police, Harbour Station, Lord Beaverbrook Rink, Saint John Energy, Saint John Aquatic Centre, Discover Saint John when the flags of an agency or organization are raised or displayed or when flags are ordered to a half -mast position. 6. MONITOR AND REVIEW The Policy is subject to review at the beginning of each new term of council. 7. IMPLEMENTATION Implementation of the Flag Policy is immediate, on approval of Common Council. 8. AUTHORIZATION This Policy has been approved by Common Council on Month, Day, 2015. 9. RESOURCES Human Resources The City recognizes that a Flag Team is responsible to display and half -mast flags. 10. PROCEDURES Flag procedures will be developed in consultation with the City Manager or his /her designate. 11. GLOSSARY/ DEFINITIONS City flag - a flag with the City of Saint John crest Flags governed by the Policy - Flags under the custody and control or the City of Saint John and flown inside or outside any building owned or leased by the City, or flags used during any City event 12. INQUIRIES For more information on the Policy, please contact the City Manager. 7 .• Flag Protocol Policy for the City of Saint John 13. APPENDICES Appendix A - FLAGS FLOWN AT VARIOUS CITY PROPERTIES, LOCATIONS ........... ............................P.9 Appendix B - FLAGS AT LOYALIST PLAZA .................................................................... ...........................P.11 Appendix C - FLAGS FLOWN AT CITY MARKET ........................................................... ...........................P.12 Appendix D - COURTESY FLAG, CITY HALL .................................................................. ...........................P.13 Appendix E - FLAGS FLOWN AT CITY FIRE STATIONS ............................................. .............................P. 14 Appendix F - FLAGS FLOWN AT POLICE HEADQUARTERS ...................................... .............................P. 15 Appendix G - FLAGS FLOWN AT THE MUNICIPAL OPERATIONS BUILDING ........ .............................P. 16 0 70 Flag Protocol Policy for the City of Saint John Appendix A Flags flown at Various City Properties / Locations Note: These locations may be subject to change The Deputy Commissioner of Parks and Public Spaces is responsible to ensure following flags are flown as directed by the policy. This includes half - malting of the flags at the locations marked with an asterix rr*11 FLAGS Location Total # All Provinces CDN NB USA City o Other of flags Saint John Loyalist Plaza, 5 Market 15 13 1 1 North Reversing Falls, 200 16 13 1 1 1 Bridge Street Visitor Information 4 1 1 1 1 Centre Riverview Park, NB 2 1 1 Museum, Douglas Ave Fort Howe (Upper 3 1 1 1 Parking Lot), 20 Magazine St Rockwood Park, Fisher 14 13 1 Lakes Drive Seaside Park, 520 1 1 Fundy Drive Peter Murray Arena, 1 1 701 Dever Rd Dominion Park, 730 1 1 0 71 Flag Protocol Policy for the City of Saint John Dominion Park Rd Queen Square 1 1 Victoria Square 1 1 Shamrock Park, 200 1 1 Visart Street Forest Hills Ballfield, 1 1 651 Westmorland Road Harbour Passage 9 3 3 3 Pte. David Greenslade *2 *1 *1 Peace Park, Millidgevile Ferry Rd. Royal Cdn. Regiment * * * * * Lorneville Gateway, 3 1 1 1 Lorneville Rd. Const. Larche Memorial 1 1 Park, Hillcrest Drive * * * * * Foot of King St 3 1 1 1 Totals »» 79 10 72 Flag Protocol Policy for the City of Saint John Appendix B Flags at Loyalist Plaza These fixed flags are raised at the commencement of spring operations, generally the 2nd week of April, and removed the week after Remembrance Day, by the Parks Operations Department. Flags Location Total # of flags All Provinces Canadian City of Saint John Loyalist Plaza, 5 North Market Wharf 13 13 0 0 11 73 Flag Protocol Policy for the City of Saint John Appendix C Flags flown at the City Market, 47 Charlotte Street Note: These locations may be subject to change The Manager of Facility Management is responsible to ensure following flags are flown as directed by the policy, when possible. Currently the exterior flags are fixed placement and cannot be lowered. The exterior flags South Market Street and North Market Street are a fixed placement during the summer months, the Germain Street flags are fixed permanent year- round, and the interior flags are fixed placement year- round. The interior of the City Market features many speciality flags, for example, the Italian Flag for 3 Sisters Stall, the Union Jack for historical significance, etc. FLAGS Location Total # of flags Other CDN NB USA City of Saint John South Market Street 3 1 1 1 North Market Street 3 1 1 1 Germain Street 3 1 1 1 Inside City Market Varies various 4 2 2 Exterior locations 9 3 3 3 12 74 Flag Protocol Policy for the City of Saint John Appendix D Courtesy Flag, City Hall, 15 Market Square Note: These locations may be subject to change The City Manager is responsible to maintain the Courtesy Flag located at City Hall, 15 Market Square. The Office of the Common Clerk provides assistance. Flags Location Total Courtesy Flag # of flags City Hall, 15 Market Square 1 13 75 Flag Protocol Policy for the City of Saint John Appendix E Flags flown at City Fire Departments Note: These locations are subject to change The Fire Chief is responsible to ensure the flags at the City Fire Departments are flown as directed by the « � n Policy. This includes half - masting of the flags at the locations marked with an asterix c Note: Two of the seven stations have flag poles attached to the station while five stations have standalone flag poles. The flags at Fire Station # 5 (North) and # 7 (West) remain up 24 / 7. FLAGS Location Total # of flags CDN NB City * #1, 47 Leinster St 1 1 * #2, 850 Loch Lomond Rd 1 * 1 * #4, 36 Courtenay Ave 1 1 #5, 35 Adelaide St 1 1 * #6, 286 King St W 1 1 #7, 7 Manchester Ave 1 1 * #8, 608 Millidge Ave 1 * 1 7 7 14 76 Flag Protocol Policy for the City of Saint John Appendix F Flags flown at Police Headquarters Note: These locations may be subject to change The Police Chief is encouraged to ensure the flags at the Police Headquarters, are flown as directed by « � n the Policy. This includes half - masting of the flags at the locations marked with an asterix c Flags Location Total Canadian New Brunswick City of Saint John Saint John Police Unused # of flags flagpole Police Headquarters, 1 Peel Plaza 4 * 1 * 1 * 1 * 1 1 15 77 Flag Protocol Policy for the City of Saint John Appendix G Flags Flown at the Municipal Operations Building Note: These locations are subject to change The Commissioner of Transportation and Environment Services is responsible to ensure the flags at the Municipal Operations Building, 175 Rothesay Avenue, are flown as directed by the Policy. This includes half - masting of the flags at the locations marked with an asterix Flags Location Total Canadian New City of Brunswick Saint John * Municipal 3 * 1 * 1 * 1 Operations, 175 Rothesay Avenue 16 Q , ifjio K\ COUNCIL REPORT M &C No. 2016 -005 Report Date January 06, 2016 Meeting Date January 11, 2016 Service Area Transportation and Environment Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT: PIaySJ Progress Report & Presentation OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner /Dept. Head City Manager Michael Hugenholtz & Kevin Watson Bill Edwards & Jacqueline Hamilton Jeff Trail RECOMMENDATION Receive a staff presentation on PIaySJ progress and provide direction on the key priorities for 2016 identified in the attached PIaySJ Progress Report dated December, 2015. EXECUTIVE SUMMARY On December 14, 2015 Council received a progress report on PIaySJ implementation. Council approved to "receive and file" the report, however, due to time constraints, there was not an opportunity for staff to present the materials and seek clarification from Council on key priorities to action next steps. PREVIOUS RESOLUTION On December 14, 2015 Council approved the following resolution: "RESOLVED that the submitted report M &C 2015 -266: The City of Saint John Parks and Recreation Strategic Plan be received for information." STRATEGIC ALIGNMENT PIaySJ aligns with the Municipal Plan, PlanSJ and supports Common Council priorities related to "sustainable infrastructure" and enhancing Saint John as a "community of choice ". 79 sM REPORT On December 14, 2015 Council received a progress report on PIaySJ implementation. Council approved to "receive and file" the report. Due to time constraints, there was not an opportunity for staff to present the materials and seek clarification from Council on key priorities to action next steps. Specifically the report identified the following three key priorities for 2016: 1) Continue implementation of the recommended playground rationalization plan along with reinvestment in district and regional level playgrounds. Details of the proposed 2016 plans for playground rationalization are presented in the attached Playgrounds Rationalization map. Further information will be provided to Council on these recommended plans seeking Council approval of next steps. 2) Prepare for moving all Community Centres to the Alternative Service Delivery Model by 2017. This will include the review and renewal of existing service agreements; and as well the expression of interest for ASD at the Carleton Community Centre. 3) Develop an action plan to advance the Arena and Major Indoor Facilities recommendations including potential formation of a Council sponsored Committee to move this agenda forward. Staff recommends that Council receive a presentation from staff on the progress of PIaySJ implementation and further, provide direction to staff on the priorities identified for 2016. SERVICE AND FINANCIAL OUTCOMES PIaySJ provides a strategic plan to support management, rationalization, and investment in parks and recreation assets aligned with directions for growth in the City's Municipal Plan, PlanSJ. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was prepared with input from the Transportation and Environment Services and Growth and Community Development Services. ATTACHMENTS PIaySJ presentation December 14 2015 PIaySJ Council report December 7, 2015 PIaySJ Progress Report December, 2015 :1 d .y �y rt �' _ .♦ �: ,sue F �+ _. �a 4 m The City of �11 1 $ j Saint John Parks and Recreation Strategic Plan qF k 4m outhr Background and Context Themes of PIaySJ Achievements / Moving PIaySJ Forward Playgrounds Parks & Open Spaces Outdoor Recreation Facilities (Sportsfields /Tennis) Indoor Recreation Facilities (Arenas / Multi -Use Facility) Community Centres Neighbourhood Improvement & Recreation Programming Trails, Connectivity & Access Concluding Remarks (Q & A) 6�_ SAINT JOHN i • Healthy Active Living • Right Sizing (Quality vs. Quantity) • Community Development (Alternative Service Delivery) • Consolidation: Decommission and develop existing sports `hubs' • Reinvestment / Alignment — Regional - District Parks / Regional Playgrounds / Sport Hubs / New Arena Complex — PIanSJ • PDA Area ' j151 SHAMROCK 'ARK • Intensification Areas MASTER PLAN /fr SAINT JOHN 83 ,10 S} akPmk3! P� Ds�' y n d O y_ d d d d c d d o 't d d d r•i d r 0,0 J �p O i' a PlanSJ _ Intensification Areas a Primary Development Area Playground Category Q Regional (1) a District (5) Decommissioned in 2015 (6) o Neighbourhood (38) Proposed for Decommissioning in 2016 (7) V School (21) District CatchmentAreas (2.5km) Recreational Standards for Playgrounds Existing Per Capita Requirement Total Required Regional Catchn94tArea (5km) 65 1per5,000peop1e 1 14 2711 012 01 5 Achievements /Moving PlaySJ Forward 6.0-) SAINT JOHN Pl,i, va- rounds • Achievements — Playground Rationalization Plan — Playground Master Plans (Rainbow Park) — Kiwanis Playground in Rockwood Park — High Quality Distinctive Playgrounds — Community Grants Moving PIaySJ Forward r 6 � Y RAINBOW 'PARK - CONCEPT PLAN - Regional & District Playgrounds - Rainbow Park, Market Place West, Dominion Park - Neighbourhood Playground Partnerships (Swanton, Lorneville) } �C�', _ m.G ,s .- _ sv4+�itfy;'r� Jtrre'y✓A�'t.. —' � _r e SAINT ]OLIN 86 M ra,rket P19cme Weoa* LONCFPIUAI klA5I11, IVnN — • Achievements —Green Machine Community Clean up Trailer — Investment in Parks and Squares (Queen's Square, Harbour Passage, Lily Lake Trail Solar Lighting Project) • Moving PlaySJ Forward — Continued investment (Quality Improvement) for Regional & District Level Parks SAINT JOHN i • Achievements — Consolidation of Sportsfields and Quality Improvement of District Sport Hubs. — Integrated Scheduling of School and City Sportsfields. • Moving PlaySJ Forward — Naturalization and / or Divesting of Surplus Fields 4-0(-) SAINT JOHN • Achievements — Exhibition Park Working Committee Moving PlaySJ Forward —Arena and Major Indoor Facilities Action Plan & Council- sponsered Task Force — Decommission of Old Arenas, Planning Process for New 1 iy {,iri: lv�i p. E �^ G • Achievements — Alternative Service Delivery Model - Agreements for 4 Centres — Decommissioning of Somerset Community Centre Moving PlaySJ Forward — Carleton Community Centre Alternative Service Delivery Model — Review of Existing ASD agreements lr� SAINT JOHN a Neighbourhood lmprovemert- Recreation Programming • Achievements — Community Grants Program — Community Development Model based on Facilitation — Passport to Parks Program Moving PlaySJ Forward — Further development of performance indicators and measurement tools. 6 01 —. SAINT JOHN 91 Achievements — Active Transportation Links — Campus Harbour Connection — Douglas Ave to Manawagonish Road Moving PlaySJ Forward — Integrate the Trails and Bikeways Strategic with City's Transportation Plan l -- SAINT JOHN 92 • Uphold foundational themes / principles of PIaySJ: — Active Healthy Living, Right- Sizing (Quality vs. Quantity), Community Development (Alternative Service Delivery), Consolidation, and Reinvestment / Alignment themes need to be applied in an integrated and coordinated manner. • Celebrate significant progress in advancing PIaySJ. • Continue to move forward on PIaySJ. For 2016, recommended priorities include: — Continue implementation of playground rationalization plan along with reinvestment in district and regional level playgrounds. — Prepare for moving all Community Centres to the Alternative Service Delivery Model by 2017. This will include the review and renewal of existing service agreements; and as well the expression of interest for ASD at the Carleton Community Centre. — Develop Action Plan & form a Council sponsored Committee tasked with moving the agenda forward on Arena and Major Indoor Facilities recommendations. lam_ SAINT JOHN 93 Q , ifjio K\ COUNCIL REPORT M &C No. 2015 -266 Report Date December 07, 2015 Meeting Date December 14, 2015 Service Area Growth and Community Development Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT. MC Report PLAYSJ Council Progress Report December 2015.docx OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner /Dept. Head City Manager Michael Hugenholtz & Kevin Watson Bill Edwards & Jacqueline Hamilton Jeff Trail RECOMMENDATION To receive and file the attached PIaySJ Progress Report. EXECUTIVE SUMMARY PIaySJ, the City of Saint John Parks and Recreation Strategic Plan was adopted by Common Council in November 2013. PIaySJ supports Parks and Recreation programming that is essential to the quality of life of all residents in Saint John and offers a number of benefits that strengthens families, ensures the healthy development of children, provides for social opportunities, builds a healthy community, and improves the economy. PIaySJ supports a "New Recreation Delivery Model" which focuses on Healthy & Active Living, Right- Sizing and Community Development. Since Council's adoption of this strategic plan two years ago, significant progress has been made in advancing PIaySJ, with more than half of the 63 recommendations actioned by Council. The City's leadership on PIaySJ has improved service delivery through strategic investment in parks and recreation, contributing to improved quality of life of its residents and making the City of Saint John a Community of Choice. PREVIOUS RESOLUTION iOTe1 •, Spa STRATEGIC ALIGNMENT PIaySJ aligns with the Municipal Plan (PlanSJ), and supports Common Council Priorities where Parks and Recreation are valued through sustainable infrastructure and contribute to Saint John as a Community of Choice. REPORT Since the adoption of PIaySJ the service areas of Recreation and Neighbourhood Programming, Sport & Recreation Facilities, and Parks & City Landscape Services have been moving forward on a number of PIaySJ recommendations. These recommendations are presented in the comprehensive report titled "PIaySJ Progress Report December, 2015" as attached. PIaySJ is the guiding tool for addressing quality and quantity of recreational assets, the long -term delivery model for recreation programming, and the infrastructural renewal for major facilities. PIaySJ focuses on a number of themes including Healthy & Active Living; Right - Sizing (Quality vs. Quantity); Community Development - Alternative Service Delivery; Consolidation; and Reinvestment / Alignment. PIaySJ offers 63 recommendations in addressing these key themes of which 36 have been acted upon with outcomes achieved, and another 14 where there has been some movement on the recommendations. For 2016, staff recommends moving forward with the following priorities: • Continued implementation of the recommended playground rationalization plan with reinvestment in district and regional level playgrounds. • Prepare for moving all Community Centres to the Alternative Service Delivery Model (ASD) by 2017. This will include the review and renewal of existing service agreements; and as well initiating the expression of interest for Alternative Service Delivery for the Carleton Community Centre. • Establish an action plan to advance the Arena and Major Indoor Facilities recommendations including potential for a Council sponsored committee tasked with moving the agenda forward. 95 -3- SERVICE AND FINANCIAL OUTCOMES This report is intended to capture the service outcome achievements made in advancing the City's PIaySJ, Parks & Recreation Master Plan. From a financial perspective PIaySJ supports reinvestment of cost savings through rationalization and right- sizing processes be focused on large scale facility types such as arenas and sportsfields that serve the Primary Development and Intensification Areas of PlanSJ. As well, the intent of PIaySJ is to redirect financial resources and focus on improving the quality of recreational assets such as Regional & District Parks and Playgrounds. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Transportation and Environment Services, Sport & Recreation Facilities Service, and Parks and City Landscape Services provided input into this report. IiirT�:1uI�Pil�� PLAYSJ Progress Report December 2015 PLAYSJ Presentation Council Update 2015 0 PIaySJ Progress Report December, 2015 Introduction: PIaySJ, the City of Saint John Parks and Recreation Strategic Plan was adopted by Common Council in November 2013. PIaySJ supports Parks and Recreation programming that is essential to the quality of life of all residents in Saint John and offers a number of benefits that strengthens families, ensures the healthy development of children, provides for social opportunities, builds a healthy community, and improves the economy. The City's Municipal Plan, PlanSJ was the key driver for advancing a Parks and Recreation Strategic Plan. PlanSJ aims to prioritize and right size local parks and recreational facilities to ensure spending on community facilities best serves the needs of the community and aligns with the City's future directions for growth and development. Key policies in PlanSJ reflect Council's commitment to: • undertake a Parks and Strategic Plan (PIaySJ) to strategically manage its inventory of parks, community facilities and recreation programs to ensure they meet the needs of the community and align with the priorities of PlanSJ; • Develop a strategy through PIaySJ to re- purpose or divest of surplus parks; and • prioritize investment for recreation facilities within the Primary Development Area, with particular attention to those within the Intensification Areas, ensuring they can meet various needs. PIaySJ observes the guiding principles of the City's new Municipal Plan by recommending investment for large scale recreational facility types (i.e. arenas and sports fields) are focused on serving the Primary Development Area and Intensification Areas as established by PlanSJ. (Refer to GIS Maps for PDA / Intensification Zones with PIaySJ Overlay). The purpose of this strategic plan is: - To guide the current and future delivery and provision of recreation and leisure programs, facilities and services over the next 10 -15 years, - To identify the recreation infrastructure that will be required to meet neighbourhood, community, city wide and regional needs over the next 10 — 15 year, To locate new community facilities and parks strategically to promote complete communities implementing the principles of smart growth, To recommend strategies that best serve the needs of the community while focusing on financial sustainability, To recommend changes to programs delivered by the City which align with community expectations, the City's sustainability goals, and PlanSJ. Core Themes: PIaySJ supports a "New Recreation Delivery Model" which focuses on Healthy & Active Living, Right Sizing and Community Development. The following core themes are foundations of PIaySJ: Theme #1: Healthy & Active Living — PIaySJ incorporates the concepts of physical, social, emotional and intellectual experiences; and the relevance of physical activity to daily life and its place within communities. Healthy & Active Living support the development of individuals, families and communities. PIaySJ embraces Healthy & Active Living for all citizens, with an emphasis on inclusive and accessible recreational level of activities and programs. Theme #2 Right- Sizing (Quality vs. Quantity) — PIaySJ identifies the need to rationalize the number and quality of recreational facilities in Saint John to provide good quality facilities within its fiscal capability. The City will focus resources on fewer facilities, for example establishing a regional -level playground at Rockwood Park. Six district level playgrounds would also be developed or maintained to a higher standard at Dominion Park, Market Place West, Shamrock Park, Rainbow Park, Forest Hills and Little River Reservoir. This process would also see a reduction in the number of neighbourhood playgrounds, with some being decommissioned, re- purposed, or brought under a model of increased community stewardship. 97 Theme #3: Community Development (Alternative Service Delivery) — Rather than trying to be all things to all people the City of Saint John needs to harness the efforts and ingenuity of its most valuable resource: its residents. This grassroots activism (citizens taking charge of their own destiny) approach of Community Development provides the neighbourhood residents with tools and support to build resilient, healthy communities. It promotes and delivers community -based projects and programs through facilitation and strategic partnerships. The new role for recreation staff is the need to immerse themselves in Community Development because of the realization that people need to be educated about empowerment, acquire self - confidence, and support each other in order for communities to be a better place to live. The key to making the right- sizing transition is to organize community members to work with City staff. An organized community can mobilize people who are directly affected by the right- sizing situation to enable them to take action which may include taking over the service. This practice of community groups providing a service once provided by the City is known as Alternative Service Delivery. Theme #4: Consolidation in Multi - District /Sport Hubs — PIaySJ also recommends consolidation of other facility types such as arenas and sportsfields in multi- district and multi -sport hubs that service the wider community. Historically these facilities have been provided at the neighbourhood or district level. Consolidation of such facilities will result in significant operational efficiencies while providing the critical mass to support improved amenities, cross functionality and more attractive venues for special events and tournaments. Theme #5: Reinvestment/ Alignment - Reductions in the City's responsibility or commitment to maintain the current oversupply of recreation infrastructure will also free up budget that can be directed towards increasing the quality of specific park and recreation amenities, especially where there is alignment with PlanSJ. PlaySJ's themes of right- sizing, quality vs. quantity, community development, consolidation, alternative service delivery, etc. has provided the direction and guidance for staff in the provision of recreation and parks services. Since its adoption there has been significant movement in advancing PIaySJ in a number of areas. The attached report card illustrates areas of implementation and continuance in moving PIaySJ forward. Moving PIaySJ Forward: Council has identified Recreation as one of its key priorities and substantial progress has been achieved during Council's term in enhancing recreation investments to advance strategic projects and programs in PIaySJ. These include investments in recreation facilities such as support for the new YMCA, the Shamrock all- weather Emera Turf field, investments in Harbour Passage, Queens Square and conditional support for the construction of a new Exhibition Centre multi -sport complex. Council has also been a leader in launching new recreational programs to support community development including a new community grants program, a Passport to Parks program to showcase district hubs and the launch of the Green Machine to support community based civic pride and beautification campaigns. The report card included in this reports highlights all of Council successes in advancing PIaySJ. In summary of the 63 recommendations contained in PIaySJ, more than half of these are in progress and have achieved outcomes. Playgrounds In moving the Playground right- sizing strategy forward Common Council should appreciate that the intent of this strategy is not to reduce costs; however to reinvest and focus the City's attention on improving quality of selected facilities. PIaySJ states that the effect of withdrawing services from a community (neighbourhood) can have a destabilizing effect, whereas the overall intent of PIaySJ is to improve the quality of life. "The key to right- sizing transition is to organize community members to work together with City staff. In working together the community is empowered to make decisions and take action regarding its well- being. An organized community can mobilize people who are directly affected by the right- sizing situation to enable them to take action which may include taking over the service. This practice of a community group providing a service once provided by the City is the Alternative Service Delivery Model. Implementing this right- sizing strategy for playgrounds may not necessarily mean elimination of neighbourhood playgrounds located throughout the City. In some cases, it may mean is that neighbourhoods assume the responsibility of providing the service through the Community Development process of Alternative Service Delivery. The end result may mean a new playground, a re- purposed and alternate use of a former playground, or if no community interest is expressed the possible •N decommissioning and sale of the parcel of public land. In cases where the community steps forward to take on the responsibility of service provision, it is critical a partnership and collaboration exist between the City and the community group; and a set of roles, responsibilities and obligations be established for this relationship. Through the community development approach the City will be less burdened to provide the neighbourhood playground service and will be more able to reallocate resources (staff, equipment, time, etc.) to focus on enhancing the quality of the regional and district playgrounds that PIaySJ identifies. In order to move the playground service in a positive direction the following is required: 1) Common Council support for improvements of Regional and District Playgrounds - Rockwood Park, Rainbow Park, Market Place West, and Dominion Park - through its capital budget program. Request to the capital program in support of the Rainbow Park and Market Place West projects have been submitted for Council consideration for the past 2 -3 years. 2) The newly established Community Grant Program must be able to support neighbourhood groups that are assuming responsibility for the service provision of these playgrounds to either revitalize or replace equipment; or repurpose for another community use. 3) Recognition that the City still has a continued interest and responsibility in the Alternative Service Delivery (ASD) of the Community Development process especially with the sustainability of organizations to fulfill their ASD obligations. 4) Collaboration through an interagency team with the School District resulting in a more formalized partnership for the development, sustainability and public use of school based playgrounds is critical. Note this approach will be a challenge as it is much greater than the delivery of the playground service. It will also encompass community use of schools, community centres, school use of arenas, sport fields, scheduling, etc. 5) The Shamrock Park Master Plan should be revisited in relation to Shamrock Park providing a District Level Playground in light of the high quality play park adjacent to the Nick Nicolle Community Centre which is scheduled to be installed in 2016 by the ONE Change. *This playground will be privately owned and maintained by the ONE Change. One of the challenges for the community development staff is to go into a community where a playground has been removed unilaterally by the City of Saint John. It has been the experience that this creates a setback in gaining the credibility and the faith in staff to work residents toward finding a solution to meet their neighbourhood needs. It would be "preferable" to interact with the community before any action is taken. In some cases this may not be possible (i.e. there is no formalized neighbourhood group or no opportunity to form one). In many cases there will be a gap in time between when a playground is closed and any community groups taking over the management of it. Staff may not have the capacity to work with all community groups interested in taking over management of playgrounds as interest level is expected to surge when the closure plans are announced. With this in mind a more progressive rationalization strategy should be supported. Parks, Open Spaces & Plazas In moving PIaySJ forward with the Parks, Open Spaces; Squares and Plazas on -going efforts must: 1) Focus the City's attention to improve the quality of district parks by completing established master and conceptual plans. Formalize the 'Adopt a Park' agreements with Community Organizations who will now function in the role of Alternative Service Delivery for community and neighbourhood parks. This will allow the City to place more resources and attention on the quality of the higher level parks and squares. 2) Where there is no community interest in ASD the City will move towards a divestment strategy for these public lands. 3) Considerable investments have been made into parks, open spaces and public squares that are in the urban intensification areas. This public investment is intended to spur other private sector investments in the area that contribute to the tax base growth of the City. Outdoor Recreation Facilities In moving PIaySJ recommendations forward for outdoor recreation facilities key priorities include the following: •• 1) Operational budget support is essential to remove all old infrastructures that remains in place at facilities earmarked for decommissioning; and returning city owned property in a state where it is not an eyesore for the community. This would include the removal of perimeter fencing, backstops, and the baseball diamonds footprint. Naturalization of the land is recommended to beautify the area. The City must also review opportunities for divesting of these lands as well. 2) In relation to tennis facilities many tennis courts were developed in partnership with the School District. Removal of functional tennis courts at school facilities will need to be addressed with the Department of Education. Community Development staff may play a role by assisting in the transformation of these facilities through facilitation. 3) Formalizing joint use agreements between the School District and City of Saint John deals with the complexities of not only sports fields but also community centres, community use of schools, arenas, playgrounds, and tennis courts. This process will require a comprehensive review of past and current agreements and collaboratively moving forward with future agreements. Given the challenging financial constraints facing both the City of Saint John and the Anglophone South School District it will be difficult to come to an agreement that the partners are willing and able to commit to. Indoor Recreation Facilities In moving PIaySJ recommendations forward for indoor recreation facilities key priorities include the following: 1) A simultaneous process /plan be developed for arenas and adopted by Common Council. This process /plan would identify an established target date for closure of the existing 'end of lifecycle' arenas timed and synchronized with the planning and building of new multi -use arena complex(es). All PIaySJ recommendations on Arenas should be considered. A high level committee comprising of senior City staff, community stakeholders, and regional representatives should be established to move this large scale project forward. 2) Exhibition Park indoor multi -use facility proposal including a twin pad ice surface should be considered as a viable option for this process /plan. 3) Consideration should be given to Alternative Service Delivery Model of operations and scheduling. Opportunities for a private public partnership, or a cooperative management model should be explored. Community Centres In moving PIaySJ recommendations forward for community centres, key priorities include the following: 1) Transition the Carleton Community Centre to the ASD Model of programming and operations for 2017. 2) Review effectiveness of current community centre ASD agreements which are up for renewal in 2017 including NNCC, YMCA / Boys and Girls Club for supporting the programs and services of Forest Glen Community Centre, Millidgeville Community Centre and South End Community Centre. Neighbourhood Improvement & Recreation Programs In moving PIaySJ recommendations forward for Neighbourhood Improvement & Recreation Programs there will be the need for the following: 1) Support from Common Council on the philosophy of community development and the financial resources that will need to continue (i.e. community grant program, in -kind support to community organizations and special events, land for public purposes, etc.) 2) Developing and nurturing of strong partnerships (community, stakeholders, and sponsors) to move the community empowerment philosophy for creating quality neighbourhoods /communities. 3) Support services within City of Saint John need to remain strong and connected. The community development process is not effective unless there is support from the Recreation Facilities and Parks services as well as other Municipal Services. 100 Trails, Connectivity & Access In moving PIaySJ recommendations forward for trails, connectivity & access key priorities include the following: 1) City of Saint John Transportation Plan to be completed with the full integration of the Bikeways and Trails Strategic Plan. 2) Move forward with the active transportation and linking of neighbourhoods. 3) Extend Harbour Passage to Rockwood Park & the West Side. Conclusion: Since PlaySJ's adoption by Council two years ago, more than half of its recommendations have been actioned (36 of 63). This represents significant progress and leadership by Common Council in advancing PIaySJ as a driver to enrich the quality of life for citizens and enhance Saint John as a "Community of Choice ". In moving forward it is important that the foundational themes / principles of PIaySJ are understood and applied contextually. Core themes - Active Healthy Living, Right- Sizing (Quality vs. Quantity), Community Development (Alternative Service Delivery), Consolidation, and Reinvestment / Alignment - need to be applied in an integrated and coordinated manner in moving PIaySJ forward. For 2016, staff recommends moving forward with the following key priorities: 1) Continue implementation of the recommended playground rationalization plan along with reinvestment in district and regional level playgrounds. Details of the proposed 2016 plans for playground rationalization are presented in the attached Playgrounds Rationalization map. Further information will be provided to Council on these recommended plans seeking Council approval of next steps. 2) Prepare for moving all Community Centres to the Alternative Service Delivery Model by 2017. This will include the review and renewal of existing service agreements; and as well the expression of interest for ASD at the Carleton Community Centre. 3) Develop an action plan to advance the Arena and Major Indoor Facilities recommendations including potential formation of a Council sponsored Committee to move this agenda forward. 101 Recreational Assets SAINT JOHN Playground Rationalization 0 o 0 a o o a * 0 * 0 0 0Q ' ° c e O o o• Q ° o O O e PlanSJ _ Intensification Areas o Primary DevelopmentArea Playground Category - 4 O Regional (1) Q District (5) Decommissioned in 2015 (6) Neighbourhood {38) Proposed for Decommissioning in 2016 (7) o • School (21) District CatchmendAreas (2.5km) Recreational Standards for Playgrounds P.6H.g P•r C•piblt•quir•m•rk Trial N•q " Regional CatchmentArea(5km) 65 1 Pe, 5,OnOpeople 14 9l1PI2P15 102 Assets tnalization!' O I °' I Indoor Facilities o Arenas (6) ® Public Pools (1 competitive & 1 non - competitive) o Curling Rinks (2 rinks - 11 sheets) 0 Proposed Multi -Plex 103 Primary QevelopmentArea Recreational Standards for Indoor Facilities .amp Note: Proposed decommissioning of 2 arenas in conjunction vnth mull -plex project. z�norzoiF a PP 6 N PlanSJ _ Intensification Areas Primary Developmen t A rea Community Centres o City Operated (1) o Alternative Service Delivery (4) • Privately Operated (10) Recreational Standards for Community Centres h6ang Par Oplf "qulnmsant Trial Haqulned • Decommissioned in 2014/2015 (2) 15 iper5,000people 1 14 W-015 104 QGreen — Process started with outcomes achieved. ®Yellow —Some movement on recommendation PictySJ Achievements 2015 ©Red — Little to no movement on recommendation PIaySJ Directive / Focus Area Outcomes PLAYGROUNDS "Right Size" the City's Playgrounds Playground Rationalization Plan: A keyfinding of PIaySJ was the oversupply in the number of playgrounds throughout the City. PIaySJ focus is on quality of facilities over quantity and recommends the right- sizing the number of public playgrounds in Saint John. In November of 2014 staff provided Council a proposed action plan for the right- sizing of neighbourhood playgrounds. Common Council approved the removal of 6 neighbourhood playgrounds. The rationalization plan calls for additional playgrounds to be decommissioned in 2016 and beyond. Continue Implementation of Existing Park Rainbow Park (Playground Enhancement Project) and Market Place West Playground Master Plans (Splash Pad Project) submitted in the capital budget request for 2014, 2015, 2016). Tiny Tot Playground /Rubberized Surface at Rainbow Park completed. Need continued support through the General Capital Budget to move forward with the existing plans on the books. Create and Implement a Master Plan to Redevelop The Master Plan has not been revisited; however plans for a major upgrade Kiwanis Playground in Rockwood Park through the Porter Memorial Playground Committee has been initiated with new playground units to be added to this park in late 2015 with an official unveiling in 2016. $120,000 value of upgrades at a cost of $40,000 to City of Saint John — Community Development Leveraging. Develop High Quality and Distinctive District Completed conceptual plan for Dominion Park with neighbourhood input. Playgrounds Little River Reservoir received significant upgrades in partnership with Irving Oil. Develop a Policy to Divest Public Land An established policy is in place for divesting of public land. PIaySJ rationalization and decommissioning of playgrounds will be vetted through this process in 2016. Further City staff are preparing amendments to the Subdivision Bylaw which would further implement PIaySJ directions in the dedication of cash in lieu of new parkland in new subdivisions going forward. Negotiate Community Joint Use Agreements City of Saint John has a provision with the Anglophone South and Francophone South School Districts that any school playground funded through City resources shall be open to the public for recreational use and play. Formalized Joint Use Agreements are not in place. Establish a Joint Use Interagency Team Recreation facility and programming staff meet with the Anglophone South School District on a regular basis to discuss areas of collaboration and partnerships. Outcomes such as the joint repair initiative of the Forest Hills District Playground and the PEAK Playground at the Millidgeville Community Centre have been achieved through these meetings. Success has occurred at the operational level, further progress needs to occur at the policy level. Develop a Joint Use Playground Design, Installation and Maintenance Policy Implement Adopt a Playground Program A draft memorandum of understanding (MOU) framework has been established for neighbourhood groups and associations who wish to adopt a neighbourhood playground. This MOU will outline the process along with the roles and responsibilities for the neighbourhood group and the City of Saint John for Adopting a Playground'. Neighbourhood Playgrounds that are engaged in this process are Swanton Street Lorneville and Flemming Court. Implement a Community Grants (Playground) The new Community Grants Program was established for 2015. This grant Program process will be open to the neighbourhood associations that have the capacity to adopt a playground. This is a competitive grant process. Create General Discipline Community Developer In 2014 all recreation specialist positions were revamped to include the job Staff Positions function and responsibilities for community development. All new hires are now responsible for the community engagement process. Staff now learn and develop skills through formalized certification programs and mentorship opportunities. 105 PlaySJ Directive / Fo PARKS, OPEN SPACES; SQUARES and PLAZAS Create a City of Saint John Parks Bylaw No action to date Designate District Parks PlaySl designates district parks as follows: Dominion Park, Harbour Passage, King's Square, Littler River Reservoir Park, Market Place West Queen's Square and Tucker Park. These District Parks have a conceptual or master plan developed with the exception of King's Square. In 2015 the Harbour Passage was resurfaced and Queen's Square revitalized. Implement Adopt a Park Program Community Development staff have developed a relationship with a number of neighbourhood and community groups for an informal "adopt a park" program. These include the David Greenslade Peace Park in Millidgeville and Silver Falls Neighbourhood Association. In each case the organized neighbourhood group works in partnership with City staff to upgrade, re- purpose and maintain these facilities. The next step is to formalize the process through written agreements outlining the roles, responsibilities and obligations of both the neighbourhood /community group and City of Saint John. Purchase and Program Landscape Maintenance In 2015 the City of Saint John launched the "Green Machine" community Trailers clean -up trailer. This trailer provided all the tools and materials to support community clean -up initiatives. The Green Machine supported 17 neighbourhood clean -ups and was present at selected Passport to Parks Programs. Over 500 volunteers were engaged throughout the neighbourhoods which included Champlain Heights, Lower South End, Old North End, Lower West Side, Dominion Park, Crescent Valley, Anglin Drive, Pte. David Greenslade Peace Park, Midwood Ave — Red Head, St. Joseph's Foundation Community Garden, Islandview School, SJB -KE School, Uptown SJ, Milford, Ellerdale Street, and Harbourview High School. Plan for and Implement Infrastructure Upgrades Queen Square South received major infrastructural renewal in 2015. New in City Squares walkways, historical lighting, electricity, upgraded entry points, benches, tables, bike racks, etc. were completed. These improvements will support and encourage more community use of the Square, in particular the Queen's Square Farmer's Market. Update and Implement the Rockwood Park Given the competition for funding from a limited capital budget and the Master Plan current backlog of projects it is not the priority at this time to update another Master Plan Develop a "Lighter, Quicker, Cheaper" Although there is no formalized strategy in place the Parks and Landscape Placemaking Strategy for Parks, Plazas and Service supports and aligns this philosophy with current user groups of the Squares park system. A great example of this was the improvement at Tin Can Beach. Through limited investment into benches, trees and new asphalt paving this underdeveloped corner of the City became a place' that drew people the entire summer. Implement a Gift Guide Program for City Owned This initiative has been combined with a larger 'sponsorship program' and Parks has not been fully implemented. Implement an Application and Approval Process The current state for access to City Land is through interest base by the for Access to City Land community and is facilitated through the City's Community Development staff. There is no formal application and approval process; however, coordination of re- purposing parks and playground assets continues to occur. See Role of "Community Garden Resource Coordinator ". Divest Un- developable LPP Lands This is currently at the "in progress" stage. Staff has identified a number of parcels of land that may be deemed as surplus. A standard operating policy and procedure is to be developed in conjunction with the Growth & Community Development Service Areas (Planning /GIS, etc.) for the identification, decommissioning, and divesting of such lands. Formalize the Role of a "Community Garden All Community Development staff includes the community gardens portfolio Resource Coordinator "' for a Community as part of their role. Staff now has a guiding template that is used to Developer. facilitate and assist neighbourhood /community groups with the creation of community gardens for re- purposing of playgrounds, parks and other public green space. Since the adoption of PlaySl staff has supported the development and /or enhancements of Community Gardens at Shamrock Park, Rainbow Park, Crescent Valley, Stephenson Tower, Danells Drive, Forest Hills Baptist Church, Centennial School, Montgomery Crescent and Market Place West. 106 OUTDOOR RECREATION FACILITIES Decommission Sports Fields & Baseball /Softball PIaySJ suggests the City of Saint John requires a total of 14 Sports Fields Diamonds and Right -Size to a Population Based and 14 Base Ball Fields. At the time of PlaySl's launch the city had 25 Standard Sports Fields and 30 Base Ball fields in inventory. Through consolidation of play and creating afield classification system, this goal outlined in PIaySJ is practically achieved. The City of Saint John now has 16 baseball /softball and 16 multi -use fields throughout the city for a total of 32. The Recreation Facility Service staff has been diligent in decommissioning surplus fields and focusing more attention to quality improvement to the established Sport Hubs as per PIaySJ recommendations. Achievements to date include: Chown Field Baseball Diamond (decommissioned and re- purposed into an attractive Urban Core Green space); Quinton Heights Baseball Diamond (decommissioned and re- purposed/ renamed to the attractive Larche Memorial Park); Silver Falls Baseball Diamond (decommissioned and adopted by Silver Falls Community Association), Taylor Avenue, Thornbrough, East Saint John Baseball, & Latimore Lake Ball Diamonds all are decommissioned on paper) and are no longer part of the field scheduling and maintenance process. Develop a Sports Field Allocation Policy and The Sport & Recreation Facility Service has implemented a centralized Centralize Booking System booking system for both City owned and Anglophone South School District owned fields. This creates for less confusion for the general public regarding which organization to call when booking afield. This also gives a much better understanding of user demand and field usage patterns, and helps create balance and equity. The City of Saint John keeps all revenue associated with the booking of school fields. This equates to approximately $6,500 to $7,000 per season. The field allocation policy follows the principles of the City's Arena Ice Allocation Policy. Implement Field Standards and Management The Sport & Recreation Facility Services has developed the City of Saint Plans John Field Maintenance Program which implements service level standards for all classification of fields; and measures performance against planned outcomes. Daily reporting of results to front line staff is conducted in an effort to continually improve service to customers. In an effort to validate efforts in meeting the recommendations laid out in PIaySJ, a short survey to field users /customers was developed and delivered. Develop Master Plans for District Field Hubs Presently there are no Master Plans for the District Field Hubs with the exception of Shamrock Park. Significant improvements as per PIaySJ recommendation to focus on the quality of the District Field Hubs have been achieved and remain on- going. An example of improvements is the ball field fencing improvements completed at the Shamrock Park, Memorial Park and Forest Hills Park Field Hubs. These improvements were possible through the infrastructure renewal fund of the City's capital program. In recent years there has been heavy competition for limited capital dollars amidst a lengthy list of projects on the books. Developing new Master Plans is not the priority at this point in time. Continue to Implement Existing Master Plans for The new Emera Artificial Sports Field was installed at Shamrock Park Multi- Purpose Sports Fields through the support of Emera NB. This field has provided more opportunity to increase the level of play, increase utilization and expanded seasonal hours; and as well attracted tournament play such as the East Coast Games. Community use such as the Canadian Tire lump Start Regional Games for youth is benefiting from this new field. Examine the Life Costs of Artificial Turf Shamrock Park Implement Joint Use Agreements for School The City of Saint John and Anglophone South School District have an Sports Fields informal joint use arrangement for sport fields. Decommission Tennis Courts and Right- Sizing to Many tennis courts have been decommissioned on paper and a focus on a Population Based Standard quality at Shamrock Park Tennis Facility has been achieved. The new sport of Pickelball is offering an opportunity to increase utilization of the tennis courts at Forest Hills Sport Hub through a co- shared approach. Staff has been working on this new use at this presently under - utilized tennis facility. 107 PlaySJ Directive / Focus Area 7equire ATION FACILITIES ependent Business Plans for The Exh ibition Park multi -use facility first accomplishment was the lity Capital Funding Requests establishment of their business plan. Common Council support of this project remains contingent on other levels of government contributing. Support from the Regional Recreation Commission and Greater Saint John Municipalities and LSD's is important for this project to succeed. Adopt Minimum Standards for Arenas Develop and Implement an Advertising Revenue Common Council approved the PRO Kids arena advertising revenue Generation Policy generation policy for these city -owned and operated arenas (Stewart Hurley, Charles Gorman, Hilton Belyea and Peter Murray Arenas). A wider scope for Revenue Generation through advertising at other city facilities needs further exploration. Plan for End of Life Cycle of Existing City arenas Foster Opportunities to Leverage Sustainable The City of Saint John has committed to funding a portion of the costs to Partnerships that Support a Multi -Use Facility build the proposed multi -use indoor facility at Exhibition Park. Senior City Concept staff also serves on the planning committee for this project. The project is currently at the fundraising stage with funding proposals to the other levels of government and the private sector. Prepare Life Cycle Cost analysis for New Recreational Facilities Examine the Public Private Partnership (P3) to Deliver New Recreation Facilities Develop a Strategy for Regional Ice Sports - The Regional Services Commission is presently undertaking a regional through the Regional Facilities Commission recreation plan; staff will be looking for specific outcomes from this study that would speak to regional use of facilities. Implement Community Joint Use Agreements for School Indoor Recreation Facilities W. IaySJ Directive / Focus Area COMMUNITY CENTRES Endorse Partnerships as the Model for The City of Saint John has endorsed this model through PlaySJ. Community Centres Implement Joint Use and / or Service Service agreements are now in place at the Forest Glen Community Centre Agreements for Facility Support and Millidgeville Community Centre which are now operated by the YMCA: South End Community Centre now operated by the Boys & Girls Club, Nick Nicolle Community Centre now operated by the ONE Change. Implement a Checklist Approach to Determine A checklist approach has been developed and used as the framework for Community Centre Partnership Viability the Service Agreements with the Alternative Service Delivery providers. Implement Measurable Outcomes to Assess Outcomes and deliverables are reported by service providers at the Community Centre Support Community Centres. A more robust measurement process needs to be developed especially around the ROI /SROI. Implement Quality Standards to Assess Quality standards are in the development stage for assessing Community Community Centre Support Centre Support. The Recreation Programming Service Area has adopted quality standards for First Aid /CPR /AED, Canadian Sport for Life NCCP Coaching Model, and High Five Model of programming for youth. The Recreation Programming Service continues to explore other standards of care through YouthSJ Best Practices Model and 360 Stand Programs, and will serve as an educator, communicator and facilitator for these programs through training opportunities. Encourage Community Centre Management of 3 With the decommissioning of SCC this recommendation only applies to 2 City Owned Facilities City Owned Facilities (NNCC and CCC) ONE Change Proposal to Operate and Manage The City of Saint John now has a service agreement with the ONE Change the C.E. (Nick) Nicolle Community Centre to operate and manage the Nick Nicolle Community Centre. This Centre received major infrastructural renewal and is now servicing as the Community Hub for the Old North End. City staff serves on the Program Management Committee. Decommission the Somerset Community Centre The Somerset Community Centre was decommissioned in May 2015. Staff and Examine Support of Proposed YMCA is examining support of the new YMCA through a PRO Kids pilot program that will support Crescent Valley and Old North End youth in financial need. Community Management of the Carleton Community Centre Implement a Facility Maintenance Model The City of Saint John's Facility Management Service and Recreation Facilities Service follows the Public Asset Management Process. 109 PIaySJ Directive / Focus Area NEIGHBOURHOOD IMPROVEMENT & RECREATION PROGRAMS Transition from Direct Delivery to Community Service agreements are now in place for all City supported community Development centres with the exception of Carleton Community Centre. All direct delivery programming through the City advocates community partnership model for the delivery of services. Implement a Community Development Model The City's Community Development Model foundation is based on the based on Facilitation principles of the St. Xavier University Community Development Program. Staff function in the role of facilitator, educator and communicator. The philosophy is to empower the community /neighbourhoods to identify and meet their recreational and social needs. Staff acts as stewards to connect communities and residents to services. Successes include the Neighbourhood Action Group comprised of the 5 Priority Neighbourhoods, External Rural Community Centres (7), Senior Homes, and Resource Centres. Implement a Community Grants Program Completed in 2015. The Community Grants Program provides funding for organizational support community projects, and special events that support the City of Saint John in its pursuit to be a community of choice for residents and visitors. Grant recipients must uphold and advance the terms of Council Priorities, PlanSJ and PIaySJ. In 2015, $226,000 was provided in grants to 23 recipients. Implement Evaluation Criteria for Community A comprehensive funding and eligibility criteria is established for each Grant Applicants grant category that applicants must meet in order to be considered for a grant. Implement Evaluation Criteria for Proposed An evaluation framework and criteria is used in the reporting phase of the Community Projects grant process. Grant recipients must show the value to the community, partnerships formed and financial leveraging outcomes. Outcomes must show value to Council Priorities. Performance indicators and measurement tools continue to develop and evolve. Develop Job Descriptions for Community In 2014 all recreation specialist positions were revamped to include the Developers job function and responsibilities for community development. All new hires are now responsible for the community engagement process. Staff now learn and develop skills through formalized certification programs and mentorship. Link Quality Standards to All City Funded This process has been initiated and progressing. City staff works with Program Support many partners in recreation program delivery. City staff supports its partners such as Youth SJ in the development and education of 20 Best Practices for Youth Organizations; as well disseminates youth program information (Commit to Kids); and endorses education and quality assurance programs such as 360 STAND on Keeping Kids Safe from Child Abuse, High Five, and National Coaching Programs. Provide Leadership and Support to a Greater The Regional Recreation Service Commission is currently leading a Master Saint John Regional Recreation Commission Plan Process for the Greater Saint John Region. City Recreation Programming and Facilities staff liaise with and provide input to the consultants and Greater SJ working group committee members comprised of each Municipality (LSD) recreation professionals. 110 PIaySJ Di Ila TRAILS, CONNECTIVITY & ACCESS Complete Comprehensive Local Trails Master Plan Develop Trail Planning and Management Plans Implement Specific Recommendations from the Harbour Passage: Sculptural Art installations of Shards of Time" and Trails and Bikeways Strategic Plan that Best Sculpture SJ "Waterfront" /Two new Interpretive Eco -Hubs installed in Align with the Municipal Plan partnership with TD Bank. Rockwood Park: All56kms of trails have directional and re- assurance signage installed /All trails are now included on a new park map / new mountain bike trail "Sasquatch" installed / new youth mountain biking skills park established /new solar lighting installed along the entire length of the Lily Lake perimeter trail / new off leash dog trails trial project initiated. Bike AT Trails: Achieved connecting the North End to the Uptown through the Campus — Harbour Connection Bike Route; and Manowagonish Road to Douglas Avenue. Continue Investment and Expansion of Existing 4 Supported community efforts to improve the trails at Little River Reservoir. Main Recreational Trails Now 4km of trail is established and maintained. Participate in Regional Trail and Active Reconnected partnership with NB Trails Council to complete the Trans Transportation Initiatives Canada Trail through the City. In 2016 new TransCanada Trail Signage will be added to city streets. Implement a Neighbourhood Walkable Communities Initiative 111 A t ?. t•� The city of Saint John January 11, 2016 Deputy Mayor and Councillors Subject: City Manager Performance Review RESOLVED that as recommended by the Committee of the Whole, having met on January 11, 2016, Common Council adopts that Jeff Trail's performance as City Manager be rated as satisfactory and that his salary advance to Step 4 in Grade A of the salary grid adopted by Common Council on June 1, 2015. Sincerely, Mel Norton Mayor &A'sNT JOHN !?O. Box '1971 Saint John, NB Canada E21.41.1 I www.sainoohn.ca I C.P. 1 971 Saint John, N. -B. Canada E2L 4L1 112 � 94 The City of saint John January 11, 2016 Deputy Mayor and Councillors Subject: Appointments to Committees RESOLVED that as recommended by the Committee of the Whole, having met on January 11, 2016, the following appointments to committees be approved: Board of Police Commissioners for the City of Saint John - Mike Haycox be appointed to the Board of Police Commissioners for the City of Saint John pursuant to the terms of the Police Act, S.N.B. 1977, c.P -9.2 for a term of three years commencing on the 12th of January 2016 and concluding the 11th day of January 2019; and FURTHER BE IT RESOLVED that Council approve the correspondence accompanying the Committee of the Whole's recommendation of Mr. Haycox's appointment, and authorize its execution by Mayor and Common Clerk. Power Commission of the City of Saint John (Saint John Energy) — To appoint Derek Pannell for a three year term from January 11, 2016 to January 11, 2019. Sincerely, Mel Norton Mayor (i 1�:�L4T )!OHN. RO. Fars 1971 '�andIc i, st413 U�,ruda E i.4L.1 1' + mv- saik��Gll mca 197-1 S-aint John, ,N. -S. Canada FA4H 113