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2015-11-09_Agenda Packet--Dossier de l'ordre du jourr City of Saint John Common Council Meeting AGENDA Monday, November 9, 2015 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser 1'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Pages 1. Call to Order - Prayer 2. Approval of Minutes 2.1 Minutes of October 26, 2015 2 - 5 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 2016 Proposed Council Meeting Schedule (Recommendation in Report) 6 - 7 5.2 Land Exchange with Province Involving Properties Adjoining City's West Side 8 - 11 Sewage Lagoon (Recommendation in Report) 5.3 Tender for Interior Demolition -City Market Tower (Recommendation in Report) 12-13 5.4 B. Ogden Letter re Poverty in Saint John (Recommendation: Receive for 14-14 Information) 5.5 Concerned Groups and Affected Landowners Letter re Energy East Pipeline 15-19 (Recommendation: Receive for Information) 5.6 City of Saint John Shared Risk Pension Plan - Actuarial Valuation as at January 20-64 1, 2015 (Recommendation: Receive for Information) 5.7 Revision to Agreement with 630794 N.B. Inc. to Connect Sanitary Sewer Lateral 65-69 to City Infrastructure (Recommendation in Report) 1 Powered By; .5QUB F 6. Members Comments 7. Proclamation 7.1 World Pancreatic Cancer Day - November 13, 2015 70-70 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 9.1 Staff Presentation - 28-30 Richmond Street and 91-101 Prince Edward Street 71 -84 regarding Proposed Zoning By -Law Amendment 9.1.1 Planning Advisory Committee Recommending Rezoning with Section 85-102 39 Amendments 9.1.2 Proposed Zoning By -Law Amendment - 28 Richmond Street (1st and 103-107 2nd Reading) 9.1.3 Letter of Support 108-108 9.2 Staff Presentation - 55 McDonald Street regarding Proposed Zoning By -Law 109-121 Amendment 9.2.1 Planning Advisory Committee Recommending Rezoning with Section 122-135 39 Conditions 9.2.2 Proposed Zoning By -Law Amendment - 55 McDonald Street (1 st and 136-141 2nd Reading) 9.2.3 Letter of Opposition 142-151 9.3 Staff Presentation - 85 Whitebone Way regarding Section 39 Amendment 152-164 9.3.1 Planning Advisory Committee Recommending Amendment to Section 165-180 39 Conditions 9.3.2 Proposed Section 39 Amendment 181 -189 9.4 Staff Presentation - 145 Loch Lomond Road regarding Proposed Zoning By -Law 190-203 Amendment 9.4.1 Planning Advisory Committee Recommending Rezoning with Section 204-219 39 Conditions 9.4.2 Proposed Zoning By -Law Amendment - 145 Loch Lomond Road (1 st 220-222 and 2nd Reading) 10. Consideration of By-laws 10.1 Third Reading - Traffic By -Law Amendment - Winter On -Street Parking 223-224 1 11 12 13 14 15 iff 17 18 Submissions by Council Members 11.1 Lease Agreements (Councillor Farren) 225-225 11.2 Completion of Sidewalk on Boars Head Road (Councillor McAlary) 226-226 Business Matters - Municipal Officers 12.1 2016 General Capital Budget 227-243 12.2 2016 Water and Sewer Utility Operating and Capital Budget 244-283 Committee Reports 13.1 City of Saint John Community Arts Board Increase in Operating Budget 284-285 Consideration of Issues Separated from Consent Agenda General Correspondence 15.1 SJASSC Sponsorship Request 2015-16 286-286 Supplemental Agenda 16.1 CN Bridge Repainting — Right of Entry Agreement 287-293 Committee of the Whole 17.1 Special Human Resources Council Committee 294-294 Adjournment 3 City of Saint John Common Council Meeting Monday November 9, 2015 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.2(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8t" Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Personnel Matter 10.2(4)0) 1.3 Financial Matter 10.2(4)(c) 1.4 Financial Matter 10.2(4)(c) 1.5 Financial Matter 10.2(4)(c) 1.6 Financial Matter 10.2(4)(c) The City of Saint John Seance du conseil communal Le lundi 9 novembre 2015 Comite plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une reunion du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire I'objet d'une discussion en prive en vertu des dispositions prevues au paragraphe 10.2(4) de la Loi sur les municipalites. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique : 16 h 30 — Salle de conference, 8e etage, h6tel de ville 1 Approbation du proces-verbal — paragraphe 10.2(4) 2 Question relative au personnel — alinea 10.2(4)j) 3 Question financiere — alinea 10.2(4)c) 4 Question financiere — alinea 10.2(4)c) 5 Question financiere — alinea 10.2(4)c) 6 Question financiere — alinea 10.2(4)c) 7 Question financiere — alin6a 10.2(4)c) Seance ordinaire a 18 h 1. Ouverture de la reunion, suivie de la priere 2. Approbation du proces-verbal 2.1 Proces-verbal de la seance tenue le 26 octobre 2015 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Calendrier des reunions du conseil propose pour 2016 (recommendation figurant au rapport) 5.2 Echange de biens-fonds avec le gouvernement provincial impliquant les propriet6s attenantes au Bassin de stabilisation des eaux usees du quartier West Side (recommandation figurant au rapport) 5.3 Soumission relative a la demolition de I'int6rieur de la tour du marche municipal (recommandation figurant au rapport) 5.4 Lettre de B. Ogden concernant la pauvrete a Saint John (recommandation accepter a titre informatif) 5.5 Lettre de groupes preoccupes et de proprietaires concernes au sujet du projet Oleoduc Energie Est (recommandation : accepter a titre informatif) 5.6 Regime de retraite a risque partage de The City of Saint John — Evaluation actuarielle au 1 of janvier 2015 (recommandation : accepter a titre informatif) 5.7 Revision de 1'entente avec 630794 NB Inc. pour relier 1'egout sanitaire lateral a ('infrastructure municipale (recommandation figurant au rapport) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Journee mondiale contre le cancer du pancreas le 13 novembre 2015 8. Delegations et presentations 9. Audiences publiques a 18 h 30 9.1 Presentation du personnel — Projet de modification de I'Arrete de zonage visant les 28-30, rue Richmond et les 91-101, rue Prince Edward 9.1.1 Comite consultatif d'urbanisme recommandant le rezonage moyennant la modification de I'article 39 9.1.2 Projet de modification de I'Arrete de zonage visant le 28, rue Richmond (premiere et deuxieme lectures) 9.1.3 Lettre d'appui 9.2 Presentation du personnel — Projet de modification de I'Arrete de zonage visant le 55, rue McDonald 9.2.1 Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 9.2.2 Projet de modification de I'Arrete de zonage visant le 55, rue McDonald (premiere et deuxieme lectures) 9.2.3 Lettre d'opposition 9.3 Presentation du personnel — Modification de I'article 39 visant le 85, voie Whitebone 9.3.1 Comite consultatif d'urbanisme recommandant les modifications des conditions imposees par I'article 39 9.3.2 Projet de modification des conditions imposees par I'article 39 9.4 Presentation du personnel — Projet de modification de I'Arrete de zonage visant le 145, chemin Loch Lomond 9.4.1 Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 9.4.2 Projet de modification de I'Arrete de zonage visant le 145, chemin Loch Lomond (premiere et deuxieme lectures) 10. Etude des arretes municipaux 10.1 Troisieme lecture de I'Arrete relatif a la circulation concernant le stationnement sur rue en hiver 11. Interventions des membres du Conseil 11.1 Contrats de location (conseiller Farren) 11.2 Achevement du trottoir du chemin Boars Head (conseillere McAlary) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Budget d'immobilisations du fonds d'administration de 2016 12.2 Budgets de depense et d'immobilisations des services publics d'eau et d'egouts de 2016 13. Rapports deposes par les comites 13.1 Augmentation du budget de fonctionnement du Conseil d'administration des arts de la communaute de Saint John 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 15. Correspondance generale 15.1 Demande de commandite du SJASSC pour 2015-16 16. Ordre du jour supplementaire 16.1 Application d'une nouvelle peinture sur le pont du CN — Entente relative au droit de penetrer 17. Comite plenier 17.1 Comite spbcial du conseil des ressources humaines 18. Levee de la seance 98 - COMMON COUNCIL/CONSEIL COMMUNAL OCTOBER 26, 2015/LE 26 OCTOBRE 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — OCTOBER 26, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton and Reardon. Regrets: Councillor Strowbridge - and - J. Trail, City Manager; W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development; K. Fudge, Commissioner of Finance; N. Jacobsen, Commissioner Strategic Services; J. Nugent, City Solicitor; J. Bates, Police Chief; J. Armstrong, Deputy Fire Chief; P. Ouellette, Executive Director; J. Taylor, Common Clerk; K. Tibbits, Administrative Assistant Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the minutes of the meeting of Common Council, held on October 13, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the agenda of this meeting be approved with the addition of items 16.1 Winter On -Street Parking — Amendment to the Traffic By -Law; and 16.2 Proclamation - Royal Canadian Legion Poppy and Remembrance Campaign — October 30th to November 11th, 2015. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2015- 216: Proposed Public Hearing Date — 61 Drury Cove Road, Common Council schedule the public hearing for the rezoning and Section 39 amendment application of Dennison Properties Inc. (61 Drury Cove Road) for Monday, December 7, 2015 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.2 That Common Council direct staff to draft a letter of support towards the Human Development Council's initiative to conduct a point in time count of the homeless population in Saint John. 5.3 That Common Council direct the Common Clerk to schedule a presentation with Achieve Literacy Greater Saint John. 5.4 That the letter from Mr. John Kingston regarding Debly apartments, be received for information. I 98 - COMMON COUNCIL/CONSEIL COMMUNAL OCTOBER 26, 2015/LE 26 OCTOBRE 2015 5.5 That the letter from Horizon Health Network regarding Saint John as a Breastfeeding -Friendly Community, be received for information. 5.6 That Common Council approve option "D" to re -invest principal and interest for another term as outlined in the submitted letter from the Saint John Community Loan Fund. 5.7 That as recommended by the City Manager in the submitted report M&C 2015- 213: Lease of Wheel Loaders, Common Council award Tender No. 2015-086402T for the lease of two (2) wheel loaders to the lowest bidder, Maritime Case Ltd., at a cost of $152,048.52 + HST over a three-year term; and further, that the Mayor and Common Clerk be authorized to execute the necessary lease agreement. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 16.2 Royal Canadian Legion Poppy and Remembrance Campaign - October 30th to November 11th, 2015 The Mayor proclaimed October 301h to November 11th, 2015 as Royal Canadian Legion Poppy and Remembrance Campaign in The City of Saint John. 8. Delegations/Presentations 9. Public Hearings 6:30 P.M. 10. Consideration of By-laws 11. Submissions by Council Members 11.1 Road Repair Policy (Councillor MacKenzie) On motion of Councillor MacKenzie Seconded by Councillor Farren RESOLVED that the City Manager be directed to examine the procurement parameters and requirements respecting asphalt street repairs and that the recommendations be presented to Council prior to calling new contracts for this work in 2016. Question being taken, the motion was carried. 11.2 Train Whistling Cessation (Councillor Lowe) The motion was withdrawn. 12. Business Matters - Municipal Officers 12.1 Trans Canada Trail in Saint John Referring to the submitted report, Ms. A. Morin, Trans Canada Trail and Mr. T. O'Reilly, Manager of Pedestrian and Traffic Services commented on the proposed Trans Canada Trail Roadway connection through the City of Saint John. On motion of Councillor McAlary Seconded by Councillor Lowe 3 98 - COMMON COUNCIL/CONSEIL COMMUNAL OCTOBER 26, 2015/LE 26 OCTOBRE 2015 RESOLVED that as recommended by the City Manager in the submitted report M&C 2015-212: Trans Canada Trail in Saint John, Common Council: 1. Provide its support for the Trans Canada Trail route through Saint John as detailed in the submitted report to NB Trails, the Trans Canada Trail organization and the Provincial Department of Transportation & Infrastructure; and 2. Refer the Trans Canada Trail route installation and maintenance costs to the 2016 (and beyond) General Fund Operating budget for consideration. Question being taken, the motion was carried. 12.2 Task Force on Economic Development P. Ouellette, Executive Director, commented on the submitted report, the objectives of the task force, and responded to questions from members of Council. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the submitted report entitled Task Force on Economic Development, be received for information. Question being taken, the motion was carried. 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Winter On -Street Parking — Amendment to the Traffic By -Law Consideration was given to a submitted report from the City Solicitor entitled M&C 2015- 220: Winter On -Street Parking — Amendment to the Traffic ByLaw. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by-law entitled, "A Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto", by repealing and replacing subsection 5(9) and deleting Schedule "R", be read a first time. Questing being taken, the motion was carried. Read a first time by title, the by-law entitled, "A Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by-law entitled, "A Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto", by repealing and replacing subsection 5(9) and deleting Schedule "R", be read a second time. Questing being taken, the motion was carried. Read a second time by title, the by-law entitled, "A Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto. 17. Committee of the Whole 18. Adjournment 11 98- COMMON COUNCIL/CONSEIL COMMUNAL OCTOBER 26, 2015/LE 26 OCTOBRE 2015 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the Common Council meeting of October 26, 2015, be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 7:40 pm. Mayor / maire Common Clerk / greffier communal 5 Q , ifjio K\ COUNCIL REPORT M&C No. 2015-218 Report Date October 29, 2015 Meeting Date November 09, 2015 Service Area Legislative Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT: 2016 Proposed Council Meeting Schedule OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jonathan Taylor Jonathan Taylor Jeff Trail RECOMMENDATION That Common Council approve the attached 2016 proposed Council meeting schedule. EXECUTIVE SUMMARY The attached 2016 proposed Council meeting schedule has been submitted for Council's review and approval. The schedule is consistent with the relevant provisions in Council's procedural bylaw, namely section 4.3, which states: "regular meetings of Council shall be held bi-weekly on Mondays for the purpose of transacting all business of Council, with the provision for a Council and or Committee of the Whole meeting as required on the alternate Monday." INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Growth and Community Development was consulted with respect to scheduling of the public hearing dates. ATTACHMENTS Proposed 2016 Council meeting schedule n PROPOSED 2016 COMMON COUNCIL MEETING SCHEDULE Regular Council meetings typically commence at 6:00 pm in the Council Chamber. Committee of the Whole meetings typically begin at 4:30 pm in the 8t" Floor Boardroom of City Hall and precede the regular Council meetings. January 4, 2016 ** If Required January 11, 2016 REGULAR MEETING January 18, 2016 ** If Required January 25, 2016 REGULAR MEETING February 1, 2016 ** If Required February 8, 2016 REGULAR MEETING February 15, 2016 ** If Required February 22, 2016 REGULAR MEETING February 29, 2016 ** If Required March 7, 2016 REGULAR MEETING March 14, 2016 ** If Required March 21, 2016 REGULAR MEETING March 29, 2016 (Tuesday) ** If Required April 4, 2016 REGULAR MEETING April 11, 2016 ** If Required April 18, 2016 REGULAR MEETING April 25, 2016 ** If Required May 2, 2016 REGULAR MEETING May 9, 2016 MUNICIPAL ELECTION - NO MEETING May 16, 2016 No Meeting May 24, 2016 (Tuesday) COUNCIL SWEARING IN CEREMONY May 30, 2016 REGULAR MEETING June 6, 2016 ** If Required June 13, 2016 REGULAR MEETING June 20, 2016 ** If Required June 27, 2016 REGULAR MEETING July 4, 2016 ** If Required July 11, 2016 REGULAR MEETING July 18, 2016 ** If Required July 25, 2016 REGULAR MEETING August 2, 2016 (Tuesday) ** If Required August 8, 2016 REGULAR MEETING August 15, 2016 ** If Required August 22, 2016 REGULAR MEETING August 29, 2016 ** If Required September 6, 2016 (Tuesday) REGULAR MEETING September 12, 2016 ** If Required September 19, 2016 REGULAR MEETING September 26, 2016 ** If Required October 3, 2016 REGULAR MEETING October 11, 2016 (Tuesday) ** If Required October 17, 2016 REGULAR MEETING October 24, 2016 ** If Required October 31, 2016 REGULAR MEETING November 7, 2016 ** If Required November 14, 2016 REGULAR MEETING November 21, 2016 ** If Required November 28, 2016 REGULAR MEETING December 5, 2016 ** If Required December 12, 2016 REGULAR MEETING December 19, 2016 ** If Required December 28, 2016 No Meeting ** Council's Procedural Bylaw allows for the scheduling of a Council and/or Committee of the Whole meeting, as required, on the alternate Monday of the regularly scheduled Council meeting. 7 Q , ifjio K\ COUNCIL REPORT M&C No. 2015-215 Report Date October 30, 2015 Meeting Date November 09, 2015 Service Area Finance and Administrative Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT: Land Exchange with Province Involving Properties Adjoining City's West Side Sewage Lagoon OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Curtis Langille Kevin Fudge I Jeff Trail RECOMMENDATION 1. That The City of Saint John convey to the Province of New Brunswick, the property identified as PID No. 55114227; and that the Province of New Brunswick convey to The City of Saint John PID No. 55153845, as per terms and conditions detailed in an attached letter from the Province of New Brunswick dated September 28, 2015; and 2. That the Mayor and Common Clerk sign any documents required to effect the exchange of these properties. EXECUTIVE SUMMARY The land exchange described in this report will facilitate the City to reconstruct and realign its access to its West Side Sewage Lagoon and enable the Province of New Brunswick to conclude a "house -keeping" measure to acquire a parcel of land presently developed as part of Highway No. 1. PREVIOUS RESOLUTION none STRATEGIC ALIGNMENT The land exchange will allow both the City and the Province to better manage their assets. -2 - REPORT Access to the City's West Side Sewage Lagoon consists of a roadway being approximately one kilometre in length off Sand Cove Road. The City owns the vast majority of the land containing the access, except for two parcels; one, being a short section owned by the Cedar Hill Cemetery of which the City maintains a right-of-way and two, the property identified on the attached map (highlighted in blue), being PID No. 55153845. The aforementioned PID is owned by the Province and has long since been used by the City as its main source of access to the City's Lagoon. Other than being used for a right-of-way by the City, there are petroleum and utility lines running through this parcel. If acquired, the City intends to re-route the access to its Lagoon which will enable easier and safer traffic conditions. The parcel of land the Province is seeking from the City, identified as being PID No. 55114227 (highlighted in yellow on attached map) has been used as part of Highway No. 1 corridor since being constructed. The Province considers this land exchange to be a "house -keeping" measure, ensuring lands currently used for Highway No. 1 are assets owned by the Province. The City has no reason to retain this property. The two parcels of land involved in this transaction have not been appraised. Both parcels are encumbered and could not be used for any other purpose. A straight exchange of these comparable sized properties is recommended. SERVICE AND FINANCIAL OUTCOMES The land exchange will allow the City to provide better access to its sewage lagoon by reconfiguring its access to create an improved turning radius for large vehicles. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Municipal Operations is supportive of the acquisition that will allow for the re- alignment for access onto the Lagoon site. The existing access is difficult to enable large trucks to make the turn when accessing the site. ATTACHMENTS 1. Location Map showing properties involved in the Land Exchange. 2. Letter from the Province of New Brunswick enabling the land exchange. 9 o SAINT JOH Property Swap with Province w . TOIL r. Cb {j5R6 r;k 41.0 ape, 57 - ,� r fl � - 4 • g t S D� ,rJRi�� 7 �„y * 53! Nr�..� � �%t�� $ � �1 l 191,11 , \ `fir g,�1h Al i,` 00 00, M LF 42�-4,.ff d�df4' �%� "�� w oo�io ' •33 t " aQ Printed: 10/16/15 9:33:12 AM - - September 28, 2015 File No. 71-S-370-9 The City of Saint John 15 Market Square PO Box 1971 Saint John, NB E2L 41_1 Attention: Curtis Langille Dear Mr. Langille: Re: PID 55153845 BrNew � Nouveau unswick C A N A D A Further to our letter of June 22, 2015, this letter is to advise the City of Saint John that the Minister of Transportation and Infrastructure has given approval for the Department to convey the property with PID 55153845 to the City of Saint John in exchange for the conveyance of PID 55114227 from the City to the Department. All costs associated with the conveyances of PID's 55153845 and 55114227 will be the responsibility of the City of Saint John. Please note this agreement takes effect only after The City of Saint John confirms agreement with the conditions contained herein and a signed copy of this agreement has been received by this office. I trust this is satisfactory. Yours truly, Leah Essensa — Assistant Director Property Services Branch Please indicate The City of Saint John's acceptance of the above stated terms and conditions by signing below and returning a copy to this office. Mayor Common Clerk Resolution Date Date Transportation and Infrastructure 1 Transports at Infrastructure P.O. Box F C.P. 6000 Fredericton New Brunswick 1 Nouveau -Brunswick E3B 5H1 Canada www.gnb.ca Q , ifjio K\ COUNCIL REPORT M&C No. 2015-219 Report Date October 30, 2015 Meeting Date November 09, 2015 Service Area Finance and Administrative Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT: Tender for Interior Demolition -City Market Tower OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Samir Yammine Kevin Fudge I Jeff Trail RECOMMENDATION It is recommended that the tender submitted by Avant Garde Construction & Management Inc. , in the amount of $115,851.00 plus HST, for the interior demolition of the City Market Tower be accepted. EXECUTIVE SUMMARY The purpose of this report is to seek Council's approval to award the interior demolition of the City Market Tower to the lowest bidder. PREVIOUS RESOLUTION In early March 2015, Common Council adopted a list of high level external priorities as well as a prioritized inventory of infrastructure needs in the community. The City Market renovation was identified at that time as a top infrastructure priority. The proposed interior demolition is part of the City Market capital renewal. The renovation of the City Market Tower was identified as a high priority by Common Council. 12 Spa REPORT The interior demolition at the City Market is part of the City Market Renovation project. The proposed work will consist of demolishing the interior of the top 3 floors of the Market Tower. The intent is to remove all the finishes including mechanical, electrical items and any hazardous material, to allow Architects to develop the design and tender package for the capital renewal of the City Market Head Tower. SERVICE AND FINANCIAL OUTCOMES The total cost to perform the interior demolition at the City Market Tower, if awarded to the lowest bidder as recommended, will be $115,851.00 plus HST. This is a planned expenditure for which funds are included in the 2014 capital carry-over budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS A public tender call was issued on September 25, 2015 and closed on October 14, 2015. Seven (7) companies responded to the tender call by submitting bids. The results are as follows (excluding HST): COMPANY NAME TENDER PRICE* W&S General Contractors Ltd. $192,528.00 Edgeline Construction Ltd. $1,000,000.00 ICR General Contractors $198,500.00 John Flood & Sons (1961) Ltd. $212,060.00 Avant Garde Construction & Management Inc. $115,851.00 Galbraith Construction Ltd. $273,500.00 Castle Rock Construction Ltd. $159,500.00 *Exclusive of HST Staff of Materials Management have reviewed the tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. ATTACHMENTS n/a 13 rage 1 of 1 From: <bogden(aiA.sympatico.ca> Date: October 30, 2015 7.47 AM To: <bogdennnb.svmpafico.ca> Subject: Re; Poverty In Saint John Dear Mayor and Council City of Saint John, October 29th, 2015 I wish we could build a full size field in the Central/South End .There are 4 schools and thousands of children in the most densely populated area of our province who do not have a full size playing field -Almost every school in New Brunswick has their own yet we have 4 schools that do not have one all in the same area .I wish all 3 levels of government would make this their number one recreational priority .Children living in poverty need to see sports programs in their community and they have transportation issues.Building a full size field that could allow kids to play and see programs and programs to be offered would go along way in fighting poverty .In the CORE of Saint John we have the most slums in New Brunswick that are unsafe,cold and are firetraps ,we have children going to bed and waking up hungry and not always eating nutritional food.We have the oldest schools,the highest illiteracy and obesity rates .The CORE of Saint John was left out of the Equal Opportunity Program that assisted rural areas and centralized all decision making.We are not allowed to choose a site or decide if we are to have new schools. Even our university is run out of Fredericton which has two presidents and universities, Sydney, Moncton with 2 ,counting Mt.A and U de M Charlottetown, Halifax with several and St. John's all with their own University President living inside their communities but not Saint John ,New Brunswick .Saint John is at a great disadvantage by not having control of its own education.Cities that do not control their education will not grow.We have the lowest number of citizens attending post secondary for a community of our size in Canacla.These institutions all operate with tax doilars,our tax dollars from both the Provincial and Federal Equalization grants,even the city of Saint John has given the university tax dollars without even having any control of that money .The Municipality Act is controlled from Fredericton that uses our tax dollars but does not have our levels of poverty or or the understanding we have of it.We have a very dedicated large number of people fighting poverty but the governance structure of our government and university add to our poverty .The Department of Transportation run from Fredericton determines the shape of our roads,look at the disaster Main Street turned into. If we are to break the dubious distinction of having the highest child poverty rate in Canada we have to deal with poverty from all angles and we need to be empowered .Our poverty is so concentrated in our CORE neighbourhoods and so much of the control is in Fredericton. Sincerely, Barry Ogden ,5 Russell Drive, Quispamsis, 333-4512 cc MP Wayne Long cc Premier Gallant and MLA Ed Doherty cc MLA Trevor Holder and PC Caucus 14 2015-10-30 An Open Letter from concerned Groups and Affected Landowners to: Saint John Mayor Mel Norton and Council Address: Common Clerk's Office 8th Floor, City Hall, PO Box 1971 Saint John, New Brunswick, E2L 4L1 E-mail for Common Clerk's Office: commonclerkCcDsaintiohn.ca E-mail for Mayor Mel Norton: mel.norton@saintjohn.ca Dear Mayor Mel Norton and Saint John Council, RE: Safety and emergency planning for the proposed Energy East pipeline, tank farm, and marine terminal. The undersigned groups ask that the City of Saint John take a leadership role in safety and emergency planning for the proposed Energy East pipeline. As we are facing serious public health and safety issues such as fire response, mass evacuation plans, and spill cleanup response, this planning must include public meetings that will engage the community, meetings that would be the basis of good planning. Decision makers in the City of Saint John have a duty of care to protect the health and safety of their residents. Other municipalities, including the City of Vancouver, the City of Burnaby, and the MRC of D'Autray, have already conducted studies and public meetings on the health and safety of the proposed tar sands pipeline (see list of studies in Appendix A). The importance of local and provincial government involvement in safety and emergency planning cannot be overstated, especially in the face of serious and life-threatening consequences. It is critical that government study, prepare, and cost out safety and emergency preparedness plans, especially as they operate and administer many of the fire, hospital, and coast guard services that would have to be in place in the event of a spill, fire, and/or explosion of tar sands bitumen pipelines, tank farm, and supertankers. Agencies such as the Canadian Coast Guard and New Brunswick Emergency Measures Organization (EMO) must also be brought into this planning. Leaving these considerations up to TransCanada and other proponents of the pipeline is not only wishful thinking but could be, in retrospect, evidence of political neglect. While not exhaustive, some of the important questions that our governments can answer through adequate planning and testing include the following: Page 1 of 6 15 - Is the proposed location of the tank farm too close to the residential community of Red Head? Will this put both firefighters and residents at greater risk and in harm's way? - Will TransCanada commit in their National Energy Board application that spill responders will not use chemical dispersants - petroleum solvents like Corexit used in the Gulf of Mexico spill which made the oil spill sink and more toxic - and instead rely on mechanical spill cleanup equipment that would be on standby for rapid deployment against a spill? - Will TransCanada be compelled to open themselves to directly affected landowners and residents who have repeatedly requested a seat on TransCanada's Community Liaison Committee meetings? - Will TransCanada be compelled to allow directly affected landowners and residents to observe their Community Liaison Committee meetings, just like similar industrial Community Liaison Committees in Saint John as well as weekly meetings of Saint John City Council? - How will first responders be able to quickly evacuate the population of Anthony's Cove Road — with only one way out - in the event of a spill or fire at the Red Head tank farm or marine terminal? - How will emergency services be able to quickly evacuate the population of greater Saint John in the event of a fire at the Red Head tank farm? - How will emergency services be able to respond to an out -of -control fire with the 18 storage tanks of the proposed Red Head tank farm? - How will emergency services be able to care for potentially large numbers of people rushed to the hospital in the event of a tar sands bitumen spill in the Saint John harbour? - How will emergency services be able to care for potentially large numbers of people rushed to the hospital in the event of a tar sands bitumen spill in the Kennebecasis Bay, Belleisle Bay, Washademoak Lake, or Grand Lake? - How much money will there be for compensation of fisherman, whale -watch operators, and other tourism employees directly affected by an oil spill? Currently, these questions remained unanswered and are the cause of much distress in the communities that surround the proposed pipeline or terminal. We are sincerely hoping that our representatives at the City of Saint John will rise to the occasion and take it upon themselves to respond to our concerns. Page 6 of 6 16 Thank you for your attention to this important matter. Sincerely yours, . )tv,� Joel Butler, Council of Canadians — Saint John Chapter Gordon Dalzell, Citizens Coalition For Clean Air C� Mark D' rcy, Counci o anadians, NB Energy East Campaigner E-mail: mdarcy@canadians.org Coin Seeley, directly -affected landowner, Black River Leanne Sutton, Red Head Anthony's Cove Preservation Association E-mail: rhacpa@rh�acpa.ca [List of groups, their representative person, and contact address or e-mail if you wish to receive a response from the City of Saint John] APPENDIX A An example of municipalities which have already conducted studies and public meetings on the health and safety of the proposed tar sands pipeline: • A bitumen spill on the ocean would leave more than 50% of the volume of oil in the water, due to viscosity, sinking and submergence of the tar. Consultant's report for the BC Ministry of Environment, March 2013 Page q of 6 17 Nuka Research & Planning Group (2013). West Coast Spill Response Study. Volume 1: Assessment of British Columbia Marine Oil Spill Prevention & Response Regime, 78pp, Retrieved from http://www. env.g ov. bc. ca/main/west-coast-spil l-response- study/docsNVestCoastSpillResponse_Vol 1 _InitialAssessment_130717.pdf • Energy East pipeline leaks as large as 2.6 million litres per day, for a period of up to two weeks, could go undetected. Consultant's study for the MRC d'Autray, a municipal region in Quebec, January 2015 J. Harvey Consultant and ECOgestion-solutions (2015). Les Impacts du Project'oleoduc Energie Est de TransCanada dans La MRC de D'Autray, 104pp. Retrieved from http://www.covivia.com/img/courriels/2015/02/18_Rapportlm pact. pdf • Benzene gas from a tar sands bitumen spill near Vancouver could endanger 1 million people and hospitalize 31,000. Consultant's study for the City of Metro Vancouver, May 2015 Levelton Consultants Ltd. (2015). Air Quality Impacts from Simulated Oil Spills in Burrard Inlet & English Bay, 53pp, Retrieved from http://twnsacredtru st. ca/wp-con tent/u p load s/2 01 5/05fTWN-Assess men t-Ap pe nd ix -5. pdf • The proposed expansion of the Trans Mountain tank farm in a residential neighbourhood is not recommended, based on life-threatening risks to firefighters and residents, the potential for a tank fire boilover with a fire lasting 4 days, and an emergency response on a provincial scale. Report by the Deputy Fire Chief of Burnaby for the City of Burnaby, May 2015 Chris Bowcock, Deputy Fire Chief (2015). Trans Mountain Tank Farm Tactical Risk Analysis. City of Burnaby Fire Department. 96pp, May 01. Retrieved from https-://www.burnaby.ca/AssetFactory.aspx?did=16919 Page 6 of 6 in Geary - IlF.ww 7th aaa $$o Sussex Eas Proposed waten a y crossings by: aisle Creek Sussex if Apohmuiv Energy East pipeline from e Creek o Red d ni _0 ' �. Sprit fi r ;.Wickham Hatfield Point ampstead�- '280+ proposed waterway crossings between Markha �� ^ _ ,t Edmundston to Saint John (Red Head). Evandaie aso Hammondvale dRt dston ,/� Hamptttn y � 5m onarJ T t ..`�► t, z 84 Kingston ,r sinmy cwrna� i o Lake', Fart F.1 iSkl1rr�� , Ji`w Penh -Ando t4arkw4s Rog e T'liat r ` M _, 82yyqy Quisparnsis ult 4 f j k 131andr ati` ,L.nm-S MLola }1.., Sw sS / Flede[icion - ; Rothesay '', 8axters Corner 'A FpF t +' �; r.. A� � • ri tom` i � y�"r-' � � Bay View 2n Wee�w I%R efr �"'+ wy .#Yn 6an�5u •�i+ I ' Y +.�, t. Mitert1! s .� eldam Ham �' i A q WHO Fairfield Col. Wns oln. e° R Ik � ..►.,Y z t �.be1'•+YSctfie6d ��.. - _ ♦ l 1 �, • 825 {. y �< bili .t, ' hn ` r g� 825 Acamac A ack �tiver .� dch Alva " ..' Y JL #: .sa,,. October 23, 2015 Mayor Norton and Members of Common Council P4 Box 1971 15 Market Square Saint John, N.B. E21- 41_1 Subject: Actuarial Valuation as at January 1, 2015 — The City of Saint John Shared Risk Pension Plan Attached for the information of the members of Common Council is a copy of the Actuarial Valuation as at January 1, 2015 for the City of Saint John Shared Risk Pension Plan. Sincere Regards, r1 �,n V �F John de Gruyter Chair, Board of Trustees Board of Trustees City of Saint John Shared Risk Pension Plan 20 P.O. Box 1971, 15 Market Square Saint John, N.B. E2L 4L1 506-655-2862 MORNEAU O SHEPELL Actuarial Valuation Report as at January 1, 2015 Report prepared September 2015 Registration Number: Canada Revenue Agency #0269209 NB Superintendent of Pensions #0269209 21 Table of Contents Introduction..................................................................................................................................................... 1 Section 1— Funding Policy Valuation................................................................................................................ 3 Section 2 — Risk Management Goals and Procedures...................................................................................... 13 Section 3 — Hypothetical Wind-up Valuation.................................................................................................. 17 AppendixA — Assets....................................................................................................................................... 22 AppendixB — Membership Data..................................................................................................................... 25 Appendix C — Stochastic Projection Assumptions........................................................................................... 30 Appendix D — Summary of Plan Provisions..................................................................................................... 33 Appendix E — Summary of Funding Policy....................................................................................................... 37 Appendix F — Plan Administrator Confirmation Certificate............................................................................. 41 0 City of Saint John Shared Risk Plan 0 22 Introduction The City of Saint John Pension Plan ("Former CSJ Plan") was converted to the City of Saint John Shared Risk Plan ("CSJ SRP Plan") effective January 1, 2013. This report was prepared for the CSJ SRP Plan Board of Trustees ("Trustees") and the New Brunswick Superintendent of Pensions ("Superintendent") for the following purposes: • to document the results of the funding policy valuation, as required under subsection 100.61(1) of the New Brunswick Pension Benefits Act ("PBA") and subsections 14(5) to 14(7) of Regulation 2012-75, and provide the related actuarial opinion; • to document the results of the risk management procedures as required under paragraph 100.7(1)(e) of the PBA; and • to document the results of a hypothetical wind-up valuation of the CSJ SRP Plan as required under the Canadian Institute of Actuaries Standards of Practice, and provide the related actuarial opinion. The Board of Trustees is also seeking the approval of the Superintendent for the following items, as required under the PBA and Regulation: • approval of the generational mortality table used in the funding policy valuation as required under sub- paragraph 14(7)(c)(ii) of Regulation 2012-75; • approval of the asset liability model used, as described in Section 2, including the stochastic projection assumptions found under Appendix C, as required under subsection 15(1) of Regulation 2012-75; and • approval of the economic assumptions used in the asset liability model, as described under Appendix C, as required under subsection 15(3) of Regulation 2012-75. The Trustees for the CSJ SRP Plan retained the services of Morneau Shepell Ltd ("Morneau Shepell") to prepare this report. The last actuarial valuation report prepared for the CSJ SRP Plan and filed with the Superintendent and the Canada Revenue Agency was performed as at January 1, 2014. The next actuarial valuation report for the CSJ SRP Plan will be due no later than one year following the effective date of this report. The recommendations and opinions are given exclusively from a financial viewpoint. This valuation report does not constitute a legal opinion on the rights and duties of the Trustees or the members of the plan over the pension fund. Actuarial valuation results are only estimates. Actuarial valuations are performed based on assumptions and methods that are in accordance with sound actuarial principles. Emerging experience differing from these assumptions will result in gains or losses, which will be revealed in future valuations. City of Saint John Shared Risk Plan 23 We are not aware of any subsequent event, other than those identified in this report, which would have a material impact on the results of the valuation. The undersigned is available to provide supplementary information and explanation as appropriate, concerning this report. Respectfully submitted, 3v,4 -)i' Date City of Saint John Shared Risk Plan 24 Section 1— Funding Policy Valuation A funding policy valuation is required annually under subsection 100.61(1) of the New Brunswick Pension Benefits Act ("PBA") and subsections 14(5) to 14(7) of Regulation 2012-75. The results of the funding policy valuation of the CSJ SRP Plan as at January 1, 2015 are found below. The funding policy valuation results presented in this section are based on asset information found in Appendix A, membership data found in Appendix B, and plan provisions summarized in Appendix D. The methods and assumptions used in the funding policy valuation are described later in this section. Funding Policy Valuation Funded Status The funding policy valuation funded status of the CSJ SRP Plan is determined by comparing the fair market value of the assets to the funding policy actuarial liabilities. The funding policy actuarial liabilities are based on the benefits earned up to the valuation date assuming the CSJ SRP Plan continues indefinitely. Table 1.1— Funding Policy Valuation Funded Status The termination value funded ratio is used in the calculation of the "termination value" of any individual's pension benefits at termination of employment, death, marriage breakdown, or retirement, as the case may be, in accordance with the terms of the CSJ SRP Plan and subsection 18(1) of Regulation 2012-75. It is calculated in accordance with paragraph 14(6)(e) of Regulation 2012-75. City of Saint John Shared Risk Plan 25 January 1, 2015 January 1, 014 $M Market Value of Assets • Fair market value of assets (including receivables / payables) $494.7 $449.4 Funding Policy Actuarial Liabilities • Active and disabled members 213.9 212.4 • Terminated deferred vested members 0.3 0.2 • Retired members and survivors 355.8 338.5 • Outstanding refunds and withholding amounts 0.7 3.5 • Total funding policy valuation actuarial liabilities $570.7 $554.6 Funding policy valuation excess (unfunded liability) ($76.0) ($105.2) Termination value funded ratio [calculated in accordance with Reg. 14(6)(e)] 86.7% 81.0% The termination value funded ratio is used in the calculation of the "termination value" of any individual's pension benefits at termination of employment, death, marriage breakdown, or retirement, as the case may be, in accordance with the terms of the CSJ SRP Plan and subsection 18(1) of Regulation 2012-75. It is calculated in accordance with paragraph 14(6)(e) of Regulation 2012-75. City of Saint John Shared Risk Plan 25 Funding Policy Valuation Normal Cost and Excess Contributions The table below provides the funding policy valuation normal cost, being the value of the pension benefits being earned in the twelve-month period after the valuation date. It compares the funding policy valuation normal cost to the level of member and employer contributions in order to determine the level of contributions being made to the CSJ SRP Plan in excess of the funding policy valuation normal cost. Results for the calendar year 2015 are presented below, along with the results for 2014 found in the previous valuation as at January 1, 2014. Table 1.2 - Funding Policy Valuation Normal Cost and Excess Contributions Determination of 15 -Year Open Group Funded Ratio The table below provides the 15 -year open group funded ratio as calculated in accordance with the requirements of paragraph 14(6)(f) of Regulation 2012-75. This ratio is used extensively in the Funding Policy to determine the actions to be undertaken by the Trustees under the funding deficit recovery plan and the funding excess utilization plan. The 15 -year open group funded ratio is calculated as follows: Table 1.3 - 15 -Year Open Group Funded Ratio FollowingYear anuary 1, 2015 $M . January 1, 2014 $494.7 $M % of payroll $M % of payroll A. Member initial contributions $6.3 10.3 $6.0 10.3 B. City initial contributions 8.0 13.1 7.6 13.1 C. City temporary contributions 10.4 17.0 9.9 17.0 D. Funding policy valuation normal cost 8.8 14.4 8.4 14.4 E. Excess contributions (A. + B. +C. - D.) 15.9 26.0 15.1 26.0 Estimated payroll for following year $61.0 $58.1 Determination of 15 -Year Open Group Funded Ratio The table below provides the 15 -year open group funded ratio as calculated in accordance with the requirements of paragraph 14(6)(f) of Regulation 2012-75. This ratio is used extensively in the Funding Policy to determine the actions to be undertaken by the Trustees under the funding deficit recovery plan and the funding excess utilization plan. The 15 -year open group funded ratio is calculated as follows: Table 1.3 - 15 -Year Open Group Funded Ratio City of Saint John Shared Risk Plan 26 rd MW $M $M A. Market value of assets (including receivables / payables) $494.7 $449.4 B. Present Value of Excess Contributions over next 15 years [calculated in accordance with Reg. 14(6)(c)] 188.8 184.3 C. Funding policy valuation actuarial liabilities 570.7 554.6 D. 15 -Year Open Group Funded Ratio [(A. + B.) / C.] 119.8% 114.3% City of Saint John Shared Risk Plan 26 rd Reconciliation of Funding Policy Valuation Funded Status with Previous Valuation The table below describes the change in the Plan's funded status between the last funding policy valuation as at January 1, 2014 and this funding policy valuation as at January 1, 2015: Table 1.4 — Reconciliation of Funded Status Reconciliation of Total Normal Cost The factors contributing to the change in the total normal cost from the last funding policy valuation as at January 1, 2014 and this funding policy valuation as at January 1, 2015 are shown below: Table 1.5 — Reconciliation of Total Normal Cost City of Saint John Shared Risk Plan 27 Funding policy valuation excess (unfunded liability) as at January 1, 2014 ($105.2) Expected changes in funded status • Interest on funding excess (unfunded liability) (4.7) • Contributions in excess of normal cost 15.8 • Total 11.1 Expected funding policy valuation excess (unfunded liability) as at January 1, 2015 (94.1) Actuarial gains (losses) due to the following factors • Investment return on actuarial value of assets 29.0 • Retirements (0.5) • Mortality (0.4) • Terminations 0.5 • Other factors 0.3 • Total 28.9 Cost of indexing awarded as at January 1, 2015 (10.8) Funding policy valuation excess (unfunded liability) as at January 1, 2015 ($76.0) Reconciliation of Total Normal Cost The factors contributing to the change in the total normal cost from the last funding policy valuation as at January 1, 2014 and this funding policy valuation as at January 1, 2015 are shown below: Table 1.5 — Reconciliation of Total Normal Cost City of Saint John Shared Risk Plan 27 Sensitivity Analysis on the Funding Policy Basis The Standards of Practice of the Canadian Institute of Actuaries require valuation reports to disclose the sensitivity of the liabilities to changes in the discount rate assumption. The table below illustrates the effect of 1% decrease in the discount rate on the funding policy actuarial liabilities. With the exception of the discount rate, all other assumptions and methods used for this valuation were maintained. Table 1.6 — Sensitivity of Actuarial Liabilities on the Funding Policy Basis Sensitivity Analysis on the Funding Policy Total Normal Cost The table below illustrates the effect on the total normal cost of using a discount rate 1% lower than the one used for the funding policy valuation. All other assumptions and methods, as used in this valuation, were maintained. Table 1.7 — Sensitivity Of Funding Policy Total Normal Cost City of Saint John Shared Risk Plan 11 January 1, 2015 Discount rate 1% lower $M Actuarial liabilities • Active and disabled members $213.9 $257.7 • Terminated deferred vested members 0.3 0.4 • Retired members and survivors 355.8 395.6 • Outstanding refunds and withholding amounts 0.7 0.7 • Total 570.7 654.4 Increase in actuarial liabilities 83.7 Sensitivity Analysis on the Funding Policy Total Normal Cost The table below illustrates the effect on the total normal cost of using a discount rate 1% lower than the one used for the funding policy valuation. All other assumptions and methods, as used in this valuation, were maintained. Table 1.7 — Sensitivity Of Funding Policy Total Normal Cost City of Saint John Shared Risk Plan 11 Funding Policy Actuarial Methods Asset Valuation Method The assets used under the funding policy valuation are equal to the fair market value of the assets. This is a requirement of paragraph 14(6)(d) of Regulation 2012-75. Actuarial Cost Method The funding policy valuation actuarial liabilities and normal cost were calculated using the accrued benefit (or unit credit) actuarial cost method in accordance with the requirement of paragraph 14(7)(a) of Regulation 2012- 75. The funding policy valuation actuarial liabilities are equal to the actuarial present value of benefits earned by members for services prior to the valuation date, taking into account the actuarial assumptions as indicated hereafter. For greater certainty, it does not take into account the impact of any future salary increases, and the impact of any future increases in accrued pensions due to cost -of -living adjustments as may be granted from time to time by the Trustees in accordance with the plan documents and the Funding Policy. The funding policy valuation normal cost is equal to the actuarial present value of benefits expected to be earned by members in the year following the valuation date. A salary increase estimate has been made to calculate the estimated normal cost and estimated member and employer contributions for the year following the valuation date. The disabled members are valued as active members; however, we assumed that there would be no contributions from them or from the City on their behalf. The ratio of the total normal cost to the covered payroll for the period will tend to stabilize over time if the demographic characteristics of the active and disabled members remain stable. All other things being equal, an increase in the average age of the active and disabled members will result in an increase in this ratio. For valuation purposes, to determine eligibility for benefits and for any other use, the age used is the age on the date of the nearest birthday. Funding Policy Actuarial Assumptions The main actuarial assumptions employed for the funding policy actuarial valuation are summarized in the following table. Emerging experience differing from these assumptions will result in gains or losses, which will be revealed in future funding policy actuarial valuations. Experience gains and losses emerging in future funding policy actuarial valuations will impact the open group funded ratio of the CSJ SRP Plan, which in turn will impact the types and timing of any actions to be taken by the Trustees in accordance with the Funding Policy. All rates and percentages are annualized unless otherwise noted. City of Saint John Shared Risk Plan 29 Table 1.8 — Funding Policy Actuarial Valuation Assumptions Discount rate January 1, 211115 4.50% Salary increase for year following valuation (for normal cost purposes only, and inclusive of promotional increases) 3.00% Mortality 70% CPM Priv 2014, 30% CPM Publ 2014 weighted table, projected with improvement scale B with adjustment factors of 105% for males and 102% for females Retirement Regular Members Police and Fire Age at conversion Retirement Age Under 25* 25-34 35-44 45-54 55+ Retirement Age All ages 55 5% 5% 5% 5% 5% 50 5% 56 5% 5% 5% 5% 9% 51 5% 57 5% 5% 5% 9% 9% 52 5% 58 5% 5% 9% 9% 9% 53 5% 59 5% 9% 9% 9% 9% 54 5% 60 9% 9% 9% 9% 9% 55 9% 61 9% 9% 9% 9% 30% 56 9% 62 9% 9% 9% 30% 5% 57 9% 63 9% 9% 30% 5% 5% 58 9% 64 9% 30% 5% 5% 5% 59 9% 65 30% 5% 5% 5% 5% 60 30% Termination of Employment (Sample rates of termination other than by death or retirement) Age Male Female 22 9.0% 13.1% 27 5.3% 10.9% 32 2.6% 7.1% 37 1.4% 4.5% 42 0.9% 2.6% 47 0.5% 0.8% 52+ 0.0% 0.0% City of Saint John Shared Risk Plan 30 Table 1.8 — Funding Policy Actuarial Valuation Assumptions (Cont.) * or new member after conversion Additional assumptions are required to determine the level of future cash flows to and from the CSJ SRP Plan, such as member and employer contributions, normal costs, benefit payments and expenses. These cash flows are calculated on a deterministic basis for each year following the valuation date for a period of 20 years, and allows the determination of the funding policy actuarial liability and assets at each future date, as well as the determination of the present value of 15 -year excess contributions in accordance with paragraph 14(6)(c) of Regulation 2012-75. Furthermore, all this information is used in the stochastic analysis required under the risk management procedures for the CSJ SRP Plan. Table 1.9 — Additional Funding Policy Actuarial Valuation Assumptions for Purpose of Calculating Future Year Cash Flows and Actuarial Liability None explicitly assumed Disability Current disabled members included in normal cost (no contributions assumed) — rNewtrants resulting in an increase in normal cost of 0.5% of payroll at valuation date Proportion with a spouse or 85% common-law partner at retirement Distribution Spousal Age Difference Males 3 years older than females Expenses Implicit in discount rate * or new member after conversion Additional assumptions are required to determine the level of future cash flows to and from the CSJ SRP Plan, such as member and employer contributions, normal costs, benefit payments and expenses. These cash flows are calculated on a deterministic basis for each year following the valuation date for a period of 20 years, and allows the determination of the funding policy actuarial liability and assets at each future date, as well as the determination of the present value of 15 -year excess contributions in accordance with paragraph 14(6)(c) of Regulation 2012-75. Furthermore, all this information is used in the stochastic analysis required under the risk management procedures for the CSJ SRP Plan. Table 1.9 — Additional Funding Policy Actuarial Valuation Assumptions for Purpose of Calculating Future Year Cash Flows and Actuarial Liability City of Saint John Shared Risk Plan 31 rNewtrants Each active member is replaced at termination, death or retirement by a new entrant with no net increase in the active plan membership Distribution of New Entrants and Salary at Entry Regular Members Age Distribution Average Salary at Entry 27 33 %% $49,500 34 33 %% 41 33 %% 25% female / 75% male Police and Fire Age Distribution Average Salary at Entry 23 33 %% $76,500 29 33 %% 35 33 %% 20% female / 80% male Inflation 2.25% Salary increases 3.00% City of Saint John Shared Risk Plan 31 Rationale for Material Actuarial Assumptions The assumptions have been reviewed in light of current economic and demographic conditions. Inflation Given the historical increases in consumer prices in Canada, the rates expected by the market, the portfolio managers' expectation, the Bank of Canada policy and the long-term forecasts of the Conference Board of Canada, Morneau Shepell believes that the expected long-term rate of inflation should be between 2.00% and 2.50%. Consistent with this range, we have used an inflation assumption of 2.25% per annum. Discount Rate Development The elements considered in the development of the discount rate assumption for purposes of the funding policy valuation are summarized in the table below. Table 1.10 — Development of Funding Policy Valuation Discount Rate The expected long-term nominal return by asset class is provided in Appendix C. The target asset mix reflect changes that are being implemented as a result of the adoption of the shared risk plan model, and includes changes to the SIPG up to and including the change that was adopted on November 26, 2014 by the Board of Trustees. Expenses Paid From the Fund The allowance for investment and administrative expenses to be paid from the fund as built into the discount rate is 0.50% of assets on a long-term basis. Although the current level of expenses can be expected to be higher due to the plan conversion, we believe that it will come down to about 0.50% of assets over the long- term as the conversion activities end and the asset base increases. Rate of Salary Increase We assumed general salary increases of 3.0% per year for the year following January 1, 2015, and on a long term basis. This rate is based on assumed inflation of 2.25% per year, and an additional 0.75% on account of productivity and general merit and promotion increases, considering current economic and financial market conditions. City of Saint John Shared Risk Plan 32 10 Expected long-term nominal return based on the results of our stochastic analysis (using long-term target asset mix, and including the impact of rebalancing and diversification) 6.7% Value added for active management (not exceeding the additional fees paid for active management over passive management) 0.3% Assumed margin for adverse deviation (originally set to achieve a high probability of exceeding the discount rate over the next 20 years) (2.0%) Expected expenses paid from the fund (0.5%) Discount rate 4.5% The expected long-term nominal return by asset class is provided in Appendix C. The target asset mix reflect changes that are being implemented as a result of the adoption of the shared risk plan model, and includes changes to the SIPG up to and including the change that was adopted on November 26, 2014 by the Board of Trustees. Expenses Paid From the Fund The allowance for investment and administrative expenses to be paid from the fund as built into the discount rate is 0.50% of assets on a long-term basis. Although the current level of expenses can be expected to be higher due to the plan conversion, we believe that it will come down to about 0.50% of assets over the long- term as the conversion activities end and the asset base increases. Rate of Salary Increase We assumed general salary increases of 3.0% per year for the year following January 1, 2015, and on a long term basis. This rate is based on assumed inflation of 2.25% per year, and an additional 0.75% on account of productivity and general merit and promotion increases, considering current economic and financial market conditions. City of Saint John Shared Risk Plan 32 10 Mortality In order to take into account the improvements in life expectancy recently substantiated by the Canadian Institute of Actuaries in its report on Canadian Pensioners Mortality (published on February 13, 2014), we used 70% of the CPM-2014Priv Mortality Table and 30% of the CPM-2014Publ Mortality Table, and the CPM -B Improvement Scale, which varies by gender, age and calendar year. We believe that the use of a combination of the private and public tables above better reflect the nature of existing occupation types at the Employer compared to using solely the public sector table. Adjustment factors of 105% and 102% for males and females, respectively, were also applied to the mortality table to take into account the mortality experience in New Brunswick. This assumption remains unchanged from the previous valuation. The mortality rates described above result in the following life expectancies for females and males. Table 1.11 - Life Expectancy for Females and Males We will continue to monitor this assumption for reasonableness. Termination We have used the same termination rates as used in the previous valuation. We will continue to monitor this assumption for reasonableness. City of Saint John Shared Risk Plan 33 11 Age 2015 2020 2025 2030 2035 55 33.7 34.0 34.2 34.5 34.7 60 28.8 29.1 29.4 29.6 29.9 65 24.1 24.4 24.7 24.9 25.1 70 19.6 19.9 20.1 20.3 20.6 75 15.4 15.6 15.8 16.0 16.2 80 Age 11.4 2015 11.6 20202025 Ad 11.8 12.0 2030 12.1 2035 55 31.0 31.3 31.6 31.9 32.2 60 26.3 26.7 27.0 27.2 27.5 65 21.8 22.2 22.5 22.7 23.0 70 17.5 17.8 18.1 18.3 18.5 75 13.4 13.7 14.0 14.2 14.4 80 9.7 10.0 10.2 10.4 10.6 We will continue to monitor this assumption for reasonableness. Termination We have used the same termination rates as used in the previous valuation. We will continue to monitor this assumption for reasonableness. City of Saint John Shared Risk Plan 33 11 Retirement Given the changing early retirement subsidies for service after the Conversion Date, we estimate that plan members will slowly start to delay retirement as we move away from the Conversion Date, with a more significant impact for regular members (as opposed to police and fire). As a result, retirement assumptions adopted at Conversion Date that vary depending on the member's age at conversion for regular members, and an ultimate retirement assumption for new members after conversion. A younger regular member at the valuation date will be expected to retire later on average than an older regular member at the same date. We kept only one set of retirement assumptions for police and fire members. These assumptions were not changed from the prior valuation, and we will continue to monitor them for reasonableness. Opinion on Funding Policy Valuation In our opinion, for the purposes of the funding policy valuation section of the report: • The membership data on which the valuation is based are sufficient and reliable for the purposes of the valuation. • The assumptions are appropriate for the purposes of the valuation. • The methods employed in the valuation are appropriate for the purposes of the valuation. This funding policy valuation report has been prepared, and our opinions given, in accordance with accepted actuarial practice in Canada. The assumptions used under the funding policy valuation of this report were reasonable and consistent with the objectives of the CSJ SRP Plan at the time this actuarial valuation report was prepared. Respectfully submitted, ,--Z` "?,'& Y s Plourde, FSA, FCIA Date City of Saint John Shared Risk Plan 34 12 Section 2 — Risk Management Goals and Procedures Meeting Risk Management Goals The CSJ SRP Plan was designed to achieve or exceed the risk management goals prescribed under the PBA and Regulation 2012-75. Certain procedures were developed to test whether these goals can be achieved given the contribution rules and benefits defined in the CSJ SRP Plan. These goals and procedures are described separately below, along with the results of the stochastic analysis that are relevant under the PBA as at January 1, 2015. Risk Management Goals The primary risk management goal is to achieve a 97.5% probability that base benefits will not be reduced over the 20 years following the valuation. The goal is measured by taking into account the following funding management plans: 1. the funding deficit recovery plan except for reduction in past or future base benefits, and 2. the funding excess utilization plan excluding permanent benefit changes. The funding deficit recovery plan and the funding excess utilization plan are described in Sections V and VI of the Funding Policy, respectively. There are two secondary risk management goals. These are: • On average provide contingent indexing on base benefits of active members that are in excess of 75% of the Consumer Price Index (CPI) over the next 20 years, and provide contingent indexing on base benefits of retirees and deferred vested terminated members that are in excess of 75% of the average Pre -Conversion Indexation over the next 20 years. • On average be expected to at least provide 75% of the value of the ancillary benefits described in the plan documents at conversion over the next 20 years. For the purposes of meeting these goals, base benefits include the accrual of extra service of members and any contingent indexing provided based on the financial performance represented by each scenario tested. If as a result, through the testing process, a scenario allows for indexing in a given future year, then this contingent indexing amount becomes part of the base benefits that is to be protected. In other words, the base benefit is dynamically adjusted based on the stochastic results for each economic scenario tested. City of Saint John Shared Risk Plan 13 35 Risk Management Procedures The risk management goals are measured using an asset liability model with future economic scenarios developed using a stochastic process. The model was run with 2,000 alternative economic scenarios over 20 years. This exceeds the minimum requirements under the PBA of 1,000 economic scenarios. For each of these scenarios and for each year, the financial position of the CSJ SRP Plan is measured. For each of these measurements, a decision consistent with the funding deficit recovery plan or the funding excess utilization plan, as applicable, is modeled with the exceptions noted under the goals above. When modeling the funding deficit recovery plan actions over the 20 -year period of each of the 2,000 economic scenarios, each of the four steps identified in the funding deficit recovery plan under Section V of the Funding Policy is implemented in sequence until such time as the open group funded ratio of the plan reaches 100% or higher. A "past benefit reduction trial" is recorded (for purposes of the primary risk management goal calculation) when step 4 of the funding deficit recovery plan found in Section V of the Funding Policy is triggered (i.e. a reduction in past base benefits) at any point in the 20 -year period of an economic scenario. For conservatism, and recognizing the relative small impact of steps 2 and 3 under the Funding Policy, our model also recorded a "past benefit reduction trial" (for purposes of the primary risk management goal calculation) when any action beyond step 1 was required. The primary risk management measure is therefore the proportion of those 2,000 scenarios that do not lead to a "past benefit reduction trial" over a 20 -year period. In order to pass the primary risk management goal, at least 1,950 of those 2,000 scenarios must not trigger a "past benefit reduction trial" as described above at any point over the 20 -year period. The asset liability model using a stochastic process requires that a number of important modeling assumptions be made. The main assumptions are described below: • The economic assumptions are developed for each asset class and for key economic parameters based on a combination of past experience, current economic environment and a reasonable range of future expectations. These assumptions are reviewed annually and updated as required. They are also subject to approval by the Superintendent under paragraph 15(3) of Regulation 2012-75. These assumptions are found in Appendix C. The CSJ SRP Plan's contributing member population is assumed to be stable in each year of the projection period. As such, each departure from the CSJ SRP Plan, for any reason, is assumed to be replaced by a new entrant. The new entrant population reflects the profile of new plan members expected in the future based on plan experience. The profile of new entrants used for this analysis is found under Table 1.9 in Section 1 of this report. The risk management goals were tested as at January 1, 2015. The results of these tests combined with the results of the funding policy actuarial valuation at the same date will assist in determining the actions the Board of Trustees are required to take, or can consider, as applicable, under the terms of the Funding Policy. City of Saint John Shared Risk Plan 14 36 a The primary risk management goal must be achieved or exceeded: • At January 1, 2013 (i.e. the Conversion Date); • At the date a permanent benefit change as defined in the Regulations is made; • At the date a benefit improvement as defined in the Regulations is made; or • At the date contribution adjustments that exceed those provided under Section IV of the Funding Policy are implemented; and • At the date temporary contributions are reduced before March 31, 2028 under the conditions provided for under Section IV of the Funding Policy. The secondary risk management goals must be achieved or exceeded: • At January 1, 2013 (i.e. the Conversion Date); or • At the date a permanent benefit change as defined in the Regulations is made. The definitions of "permanent benefit change" and "benefit improvement" are as follows: "permanent benefit change" means a change that is intended to permanently change the formula for the calculation of the base benefits or ancillary benefits after the date of the change, including a change made in accordance with the funding excess utilization plan. "benefit improvement" means an escalated adjustment for past periods or an increase in other ancillary benefits allowed under the Funding Policy. Results of Stochastic Analysis as at January 1, 2015 The stochastic analysis undertaken as at January 1, 2015, took into account the main following items: • Membership Data as at January 1, 2015 summarized in Appendix B; • Economic and demographic assumptions as at January 1, 2015 for the funding policy valuation summarized in Section 1; • Pension fund long-term target asset mix as summarized in Table A.4 of Appendix A; • Stochastic projection assumptions as summarized in Appendix C; • Risk management procedures described above; • CSJ SRP Plan provisions summarized in Appendix D; • Funding deficit recovery plan found under Section V of the Funding Policy (except for reduction in past or future base benefits); • Funding excess utilization plan found under Section VI of the Funding Policy (excluding permanent benefit changes). 0 City of Saint John Shared Risk Plan 15 0 37 Based on the above, the results of the stochastic analysis for the various risk management goals as at January 1, 2015 are as follows: Table 2.1 — Results of Stochastic Analysis for the Various Risk Management Goals Primary Goal [Regulation 7(1)] 97.5% 98.35% There is at least a 97.5% probability that the past base benefits at the end of each PASSED year will not be reduced over a 20 -year period Secondary Goal 1 [Regulation 7(3)(a)] Expected contingent indexing of base We estimated that the combined 88.4% of the assumed increase in benefits of active members for service impact of the Secondary Goal 1 for the Consumer Price Index before the conversion date shall, on active members, retirees and deferred average over the next 20 -year period, vested member was a Minimum PASSED exceed 75% of the increase in the Requirement under Consumer Price Index; the PBA of about 57% of the assumed increase in the or Consumer Price Index. Expected contingent indexing of base This is the weighted average of 75% of benefits of retirees and deferred vested CPI for active members, and 47% of CPI members for service rendered before the for retirees and deferred vested conversion date shall, on average over the members. next 20 -year period, exceed 75% of the escalated adjustments specified in the pension plan immediately before it was converted to a shared risk plan Secondary Goal 2 [Regulation 7(3)(b)] The amount of ancillary benefits (other 75% of ancillary benefit will be Above 98.35% than contingent indexing) that are expected to be provided shall, on average provided (See Note below) over the next 20 -year period, exceed 75% of the value of the ancillary benefits PASSED specified in the plan text Note: The Funding Policy only provides for the reduction of one type of ancillary benefit under the funding deficit recovery plan at step 2. This is the replacement of early retirement reductions for post conversion service by full actuarial reductions for members not yet eligible to retire. Given the 6% per year reduction already in place, this will provide very limited relief, if any, in case the funding deficit recovery plan is activated. For conservatism in the stochastic analysis, every time action is required beyond step 1 (increase in contributions), it triggered a "past benefit reduction trial" for purpose of meeting the primary risk management goal. Therefore, it is expected that on average the Secondary Goal 2 above will exceed the primary risk management result of 98.35% well above the minimum 75% level required under the PBA. City of Saint John Shared Risk Plan 16 Section 3 — Hypothetical Wind-up Valuation A hypothetical wind-up valuation assumes that a pension plan is wound -up on the valuation date and member's benefit entitlements are calculated as of that date. Although this type of valuation is not required under Part 2 of the PBA for a shared risk plan, the Standards of Practice of the Canadian Institute of Actuaries require that actuarial valuation reports provide information with respect to hypothetical wind-up situations. Section 16 of Regulation 2012-75 prescribes that if a shared risk plan is wound -up by the persons who established the plan within 5 years of its conversion date, the conversion of the plan is void and the plan has to be wound -up as a defined benefit plan under Part 1 of the PBA. In conducting the hypothetical wind-up valuation as at January 1, 2015, we therefore made the assumption that the conversion would be void, and that the CSJ SRP Plan would be wound -up as at January 1, 2015 in accordance with rules found under Part 1 of the PBA. We have valued the wind-up liability using discount rates consistent with the requirements of the PBA for plan wind-ups under Part 1. The PBA requires that benefits paid out to each member upon wind-up be not less than the cost to purchase an annuity for that member. Accordingly, we have followed the Canadian Institute of Actuaries' recommendations for the estimated cost of annuity purchases as at January 1, 2015. Hypothetical Wind -Up Funded Status The hypothetical wind-up funded status under the scenario postulated above, including the results of the last hypothetical wind-up valuation, is as follows: Table 3.1 — Hypothetical Wind -Up Funded Status City of Saint John Shared Risk Plan 39 17 $M Assets • Market value of assets 494.7 449.4 • Provision for expenses (0.5) (0.5) • Total 494.2 448.9 Hypothetical wind-up liabilities • Active members 360.3 277.1 • Terminated deferred vested members 0.4 0.2 • Retired members, survivors and disabled 446.8 380.5 • Outstanding refunds and withholding amounts 0.7 3.6 • Total 808.2 661.4 Assets less liabilities on the hypothetical wind-up basis (314.0) (212.5) City of Saint John Shared Risk Plan 39 17 The hypothetical wind-up funded status is presented for information purposes. There is no requirement under the PBA to fund the hypothetical wind-up deficit of the CSJ SRP Plan while it is not in a wind-up state. Sensitivity Analysis on the Hypothetical Wind-up Basis The Standards of Practice of the Canadian Institute of Actuaries require valuation reports to disclose the sensitivity of the liabilities to changes in the discount rate assumption. The table below illustrates the effect on the actuarial liabilities of using discount rates 1% lower than those used for the hypothetical wind-up valuation. All other assumptions and methods, as used in this valuation, were maintained. Table 3.2 — Sensitivity of Actuarial Liabilities on the Hypothetical Wind-up Basis Incremental Cost on the Hypothetical Wind-up Basis The incremental cost on the hypothetical wind-up basis represents the present value of the expected aggregate change in the actuarial liabilities from January 1, 2015 to January 1, 2016, adjusted for expected benefit payments in the inter -valuation period. This incremental cost is estimated to be $20,973,000 as at January 1, 2015. Hypothetical Wind-up Asset Valuation Method Wind-up assets are equal to the market value of assets less and allowance for wind-up expenses. This valuation method is the same as the one used in the last valuation. Hypothetical Wind-up Actuarial Cost Method The hypothetical wind-up liabilities are determined using the accrued benefit (or unit credit) actuarial cost method. The hypothetical wind-up liabilities are equal to the actuarial present value of all benefits earned by members for services prior to the valuation date assuming the CSJ SRP Plan is wound up on the valuation date under Part 1 of the PBA. This method is the same as the one used in the last valuation. We also assumed that the disabled members who ceased to receive a disability pension from the pension plan as a result of the conversion would be re -instated as disabled pensioners under the wind-up scenario. For valuation purposes, to determine eligibility for benefits and for any other uses, the age used is the age on the date of the nearest birthday. City of Saint John Shared Risk Plan .N M:3 January 1, 2015 $M Discount Rates 1% lower $M Actuarial liabilities • Active members 360.3 468.4 • Terminated vested members 0.4 0.6 • Retired members, survivors and disabled 446.8 503.9 • Outstanding refunds and withholding amounts 0.7 0.7 • Total 808.2 973.6 Increase in actuarial liabilities 165.4 Incremental Cost on the Hypothetical Wind-up Basis The incremental cost on the hypothetical wind-up basis represents the present value of the expected aggregate change in the actuarial liabilities from January 1, 2015 to January 1, 2016, adjusted for expected benefit payments in the inter -valuation period. This incremental cost is estimated to be $20,973,000 as at January 1, 2015. Hypothetical Wind-up Asset Valuation Method Wind-up assets are equal to the market value of assets less and allowance for wind-up expenses. This valuation method is the same as the one used in the last valuation. Hypothetical Wind-up Actuarial Cost Method The hypothetical wind-up liabilities are determined using the accrued benefit (or unit credit) actuarial cost method. The hypothetical wind-up liabilities are equal to the actuarial present value of all benefits earned by members for services prior to the valuation date assuming the CSJ SRP Plan is wound up on the valuation date under Part 1 of the PBA. This method is the same as the one used in the last valuation. We also assumed that the disabled members who ceased to receive a disability pension from the pension plan as a result of the conversion would be re -instated as disabled pensioners under the wind-up scenario. For valuation purposes, to determine eligibility for benefits and for any other uses, the age used is the age on the date of the nearest birthday. City of Saint John Shared Risk Plan .N M:3 Hypothetical Wind-up Actuarial Assumptions The main actuarial assumptions used in the hypothetical wind-up valuation correspond to those prescribed by the PBA. We have valued the hypothetical wind-up liability using discount rates consistent with the requirements of the PBA if the pension plan were to be wound up. The PBA requires that benefit paid out to each member upon wind-up be not less than the cost to purchase an annuity for that member. Accordingly, we have followed for that purpose the Canadian Institute of Actuaries' recommendations for the estimated cost of annuity purchases as at January 1, 2015. The primary actuarial assumptions employed for the wind-up actuarial valuation are summarized in the following table. All rates and percentages are annualized unless otherwise noted. Table 3.3 — Hypothetical Wind -Up Actuarial Assumptions Post-retirement indexing is also included in accordance with the terms of the Former CSJ Plan which provided for certain fixed rates of indexing dependent on the period of service. Allowance has been made for administrative, actuarial and legal costs which would be incurred if the CSJ SRP Plan were to be wound up in full or in part. No allowance has been made for costs which may be incurred in respect of resolving surplus or deficit issues on plan wind up or the costs in respect of assets which cannot be readily realized. The Canadian Institute of Actuaries (CIA) collects data annually from insurance companies and annually determines interest rates suitable for estimating the cost of single premium group annuities in hypothetical wind-up valuations. For pensioners and for active members and deferred vested members eligible for immediate retirement at the valuation date, the interest rate used in the present hypothetical wind-up valuation is an estimate of the rate that would be used by insurance companies in pricing single premium group annuities for annuitants already retired, based on the suggested rates for such annuitants published by the CIA. City of Saint John Shared Risk Plan 41 19 I Discount rate • Discount rate for active 2.5% for 10 years, 3.0% for 10 years, members and deferred 3.8% thereafter; or 4.6% thereafter; or vested members not 2.82% if it produces 3.93% if it produces eligible for early a higher liability a higher liability retirement • Discount rate for other 2.82% 3.93% members Salary increases None None Mortality UP -94 generational UP -94 generational using Scale AA using Scale AA Termination (membership) None None Wind-up expenses $500,000 $500,000 Retirement Age that maximizes the value of the Age that maximizes the value of the pension pension Post-retirement indexing is also included in accordance with the terms of the Former CSJ Plan which provided for certain fixed rates of indexing dependent on the period of service. Allowance has been made for administrative, actuarial and legal costs which would be incurred if the CSJ SRP Plan were to be wound up in full or in part. No allowance has been made for costs which may be incurred in respect of resolving surplus or deficit issues on plan wind up or the costs in respect of assets which cannot be readily realized. The Canadian Institute of Actuaries (CIA) collects data annually from insurance companies and annually determines interest rates suitable for estimating the cost of single premium group annuities in hypothetical wind-up valuations. For pensioners and for active members and deferred vested members eligible for immediate retirement at the valuation date, the interest rate used in the present hypothetical wind-up valuation is an estimate of the rate that would be used by insurance companies in pricing single premium group annuities for annuitants already retired, based on the suggested rates for such annuitants published by the CIA. City of Saint John Shared Risk Plan 41 19 The discount rate used for active members and deferred vested members not eligible for immediate retirement is the rate used for pensioners without adjustment, as suggested by the CIA as an appropriate estimate of the cost of deferred annuities based on their survey data from insurance companies. Emerging experience differing from these assumptions will result in gains or losses, which will be revealed in future hypothetical wind-up actuarial valuations. Termination Scenario The termination scenario used in the hypothetical wind-up valuation includes the following assumptions: • Plan wind-up would not result from employer insolvency. • All assets could be realized at their reported market value. • CSJ SRP Plan conversion would be void and the pension plan would be wound -up under Part 1 of the PBA. Margin for Adverse Deviations As specified by the Standards of Practice of the Canadian Institute of Actuaries, the hypothetical wind-up assumptions do not include a margin for adverse deviations. Provision for Fees Allowance has been made for administrative, actuarial and legal costs which would be incurred if the CSJ SRP Plan were to be wound up, based on sufficient and reliable data. It is assumed that the wind-up date, the calculation date and the settlement date are coincident, and as such, expenses related to investment policy reviews, investment and custodial fees are not included. Expenses related to the resolution of surplus and deficit issues are not taken into account. The amount of expenses is only an approximation and may differ significantly from real expenses incurred on plan wind-up, for example, in case of litigation, bankruptcy and/or eventual replacement by a third -party administrator. Hypothetical Wind-up Incremental Cost The method used to calculate the hypothetical wind-up incremental cost may be described as follows: 1. Present value of expected benefit payments between January 1, 2015 and January 1, 2016, discounted to January 1, 2015; Plus 2. Projected hypothetical wind-up liabilities as at January 1, 2016, discounted to January 1, 2015; Less 3. Hypothetical wind-up liabilities as at January 1, 2015. City of Saint John Shared Risk Plan 42 20 Opinion on Hypothetical Windup Valuation In our opinion, for the purposes of the hypothetical wind-up valuation section of the report: • The membership data on which the valuation is based are sufficient and reliable for the purposes of the valuation. • The assumptions are appropriate for the purposes of the valuation. • The methods employed in the valuation are appropriate for the purposes of the valuation. This hypothetical wind-up valuation report has been prepared, and our opinions given, in accordance with accepted actuarial practice in Canada. The assumptions used under the hypothetical wind-up valuation of this report were reasonable at the time this actuarial valuation report was prepared. Respectfully submitted, es Plourde, FSA, FCIA Date City of Saint John Shared Risk Plan 43 21 Appendix A — Assets Description of Plan Assets The assets of the CSJ SRP Plan are held in custody by RBC Investor Services. The Board of Trustees has reviewed the main provisions of the Statement of Investment Policies and Goals (SIPG), mainly the target asset mix, in order to make the revisions necessary to make it consistent with the requirement of the Memorandum of Understanding signed on December 21, 2012, and to ensure at the same time that the risk management goals could be met. Statement of Market Value The following table shows the asset mix as at December 31, 2014, and for comparison, the asset mix as at December 31, 2013, extracted from audited financial statements prepared by Ernst & Young: Table A.1— Assets at Market Value LDecember 31, 2014 $ December 31, 2013 $ Market value of assets • Cash and short term 21084,822 18,030,680 • Bonds and Fixed Income Pooled funds 128,625,240 110,470,235 • Equities 311,454,959 270,980,764 • Real Estate 50,227,344 47,368,633 • Accrued interest and dividends 548,151 843,914 • Due from the City of Saint John 1,806,676 1,732,336 Total assets 494,747,192 449,426,562 City of Saint John Shared Risk Plan 22 Changes to Plan Assets The following table shows changes to the CSJ SRP Plan assets during the inter -valuation period, based on market values. The reconciliation is based on the audited financial statements prepared by Ernst & Young. Table A.2 — Reconciliation of Market Value of Assets Return on Assets The CSJ SRP Plan's assets earned the following rate of return, net of investment management fees and other expenses charged to the fund, based on our calculations which assume cash flow occurred in the middle of the period: Table A.3 — Net Investment Return Actuarial Value of Assets We have used the fair market value of assets as provided in the audited financial statements produced by Ernst & Young. The actuarial value of assets as at January 1, 2015 was $494.7M. City of Saint John Shared Risk Plan 45 23 Market value of assets at beginning of year 449,426,562 Receipts • Member contributions 6,227,810 • City contributions 18,160,690 • Investment income plus realized and unrealized capital appreciation and depreciation 51,990,787 Total receipts 76,379,287 Disbursements • Pensions paid 25,105,800 • Transfers and refunds 3,067,756 • Expenses (fees) 2,885,101 Total disbursements 31,058,657 Market value of assets at end of year 494,747,192 Return on Assets The CSJ SRP Plan's assets earned the following rate of return, net of investment management fees and other expenses charged to the fund, based on our calculations which assume cash flow occurred in the middle of the period: Table A.3 — Net Investment Return Actuarial Value of Assets We have used the fair market value of assets as provided in the audited financial statements produced by Ernst & Young. The actuarial value of assets as at January 1, 2015 was $494.7M. City of Saint John Shared Risk Plan 45 23 Target Asset Mix The statement of investment policy and goals for the CSJ SRP Plan, as amended by the Board of Trustees on November 26, 2014 to include mortgages and convertibles provides for the following long-term target asset mix. Table A.4 — Long-term Target Asset Mix Asset classes Short Term Target] 1.0% Equities • Domestic Equity 15.0% • Global Equity 15.0% Fixed Income • Domestic Long-term Corporates 12.0% • Domestic Long-term Provincials 12.0% • Domestic Corporates 10.0% • Global High Yield 5.0% • Convertibles 5.0% Alternative Investments • Real Estate 10.0% • Mortgages 5.0% • Infrastructure 5.0% • Private Equity 5.0% FTotal 100.0% This long-term target asset mix was used to determine the discount rate assumption under the funding policy valuation and to conduct the stochastic analysis required under the PBA to assess the various risk management goals. City of Saint John Shared Risk Plan 24 Appendix 6 — Membership Data Description of Membership Data Data on the CSJ SRP Plan membership was obtained from Aon Hewitt and the City of Saint John. The data was provided as at January 1, 2015. The data was matched and reconciled with data provided for the previous valuation as at January 1, 2014. Basic data checks were performed to ensure that age, salary and service data were reasonable for the purposes of the valuation and to ensure that the data was accurate, complete and consistent with previous data. Summary of Membership Data The following tables summarize the data used for the valuations. These tables show the following: B.1 Summary of Membership Data B.2 Changes in Plan Membership B.3 Age/Service Distribution for Active Members as at January 1, 2015 B.4 Age/Service Distribution for Disabled Members as at January 1, 2015 B.5 Distribution of Retired members and survivors by Age Groups as at January 1, 2015 0 City of Saint John Shared Risk Plan 47 25 a 0 Table B.1 - Summary of Membership Data Active members Number 1, 2015 L[- 862 January 1, 2014January 852 Average salary $70,993 $68,373 Average age 44.3 years 44.1 years Average pensionable service 14.5 years 14.4 years Average annual accrued pension $20,413 $20,079 Disabled members Number 55 67 Average annual accrued pension $34,341 $34,013 Average age 58.4 years 58.1 years Terminated deferred vested members Number 7 5 Average annual pension $6,047 $4,578 Average age 47.1 years 47.5 years Retired members and survivors Number 816 800 Average annual lifetime pension $31,753 $30,712 Average age 71.4 years 71.0 years There were also 12 other inactive members and outstanding payments as at January 1, 2015, for a total amount owed of $03M. Table B.2 — Changes in Plan Membership City of Saint John Shared Risk Plan 26 Active members 852 Disabled members 67 Deferred vested members 5 Retirees and survivors 800 Members at January 1, 2014 New members 41 Retirements (21) (8) 29 Terminations: • with refunds or transfers out (3) • with deferred pensions (2) 2 • with outstanding payments (4) Deaths or cessation of pension (4) (31) New survivor pensions 18 Transferred to Disabled Data Adjustment (1) Members at January 1, 2015 862 55 7 816 City of Saint John Shared Risk Plan 26 Table B.3 - Age/Service Distribution for Active Members as at January 1, 2015 ON W -L Under M �25 25-29] � 30-34 � 35-3� 40-44 � 45-49 50-54 55-59 '0 and Ove Total 0-4 Num. 8 74 51 31 25 7 5 1 2 204 Avg. Sal. 46,439 55,367 60,956 53,115 59,967 59,670 68,277 ***** ***** 56,994 Avg. Pen. 1,291 2,481 2,924 2,215 3,246 2,727 3,262 ***** ***** 2,606 5 - 9 Num. 0 12 39 49 30 17 12 2 1 162 Avg. Sal. 0 73,994 65,971 70,637 79,109 80,757 61,951 ***** ***** 71,684 Avg. Pen. 0 8,513 8,556 9,285 9,760 10,110 8,139 ***** ***** 9,132 10-14 Num. 0 0 8 35 30 13 3 2 1 92 Avg. Sal. 0 0 82,397 77,129 79,263 71,933 61,102 ***** ***** 77,506 Avg. Pen. 0 0 16,077 17,114 18,905 16,033 16,559 ***** ***** 17,584 15-19 Num. 0 0 0 10 25 29 16 10 4 94 Avg. Sal. 0 0 0 88,838 82,324 72,954 66,373 51,784 55,209 73,008 Avg. Pen. 0 0 0 24,932 25,241 24,285 22,171 18,201 18,271 23,345 20-24 Num. 0 0 0 0 6 45 50 29 9 139 Avg. Sal. 0 0 0 0 81,265 77,667 68,703 66,507 58,504 71,029 Avg. Pen. 0 0 0 0 32,182 32,230 30,192 28,269 26,843 30,320 25-29 Num. 0 0 0 0 0 17 60 38 11 126 Avg. Sal. 0 0 0 0 0 82,049 86,414 72,447 64,661 79,714 Avg. Pen. 0 0 0 0 0 39,361 43,403 37,877 34,560 40,419 30+ Num. 0 0 0 0 0 0 7 27 11 45 Avg. Sal. 0 0 0 0 0 0 102,045 86,109 91,567 89,922 Avg. Pen. 0 0 0 0 0 0 58,648 52,803 57,189 54,784 Total number 8 86 98 125 116 128 153 109 39 862 Avg. Sal. 46,439 57,966 64,702 69,565 75,828 76,025 76,238 71,863 71,244 70,993 Avg. Pen. 11291 31323 1 6,239 1 10,976 15,218 25,181 1 32,959 35,885 35,228 20,413 Average age: 44.3 Average number of years of service: 14.5 Notes: The age is computed at the nearest birthday. Years of service means the number of years credited for pension plan purposes, fractional parts being rounded to the nearest integer. Membership for active members is composed of 694 males and 168 females. City of Saint John Shared Risk Plan 27 Table B.4 - Age/Service Distribution for Disabled Members as at January 1, 2015 [ears of Service Under 25 25-29 30-34 35-39 ,0 .• 50-54 55-59 60 and Over Total L Under Num. 0 0 0 0 0 2 3 0 1 6 20 Avg. Sal. 0 0 0 0 0 ***** 50,921 0 ***** 53,953 Avg. Pen. 0 0 0 0 0 ***** 18,179 0 ***** 18,150 20-24 Num. 0 0 0 0 0 2 3 4 1 10 Avg. Sal. 0 0 0 0 0 ***** 76,096 60,577 ***** 64,882 Avg. Pen. 0 0 0 0 0 ***** 34,957 27,415 ***** 29,018 25-29 Num. 0 0 0 0 0 0 5 1 7 13 Avg. Sal. 0 0 0 0 0 0 69,988 ***** 48,675 57,031 Avg. Pen. 0 0 0 0 0 0 37,981 ***** 25,657 30,669 30+ Num. 0 0 0 0 0 0 2 6 18 26 Avg. Sal. 0 0 0 0 0 0 ***** 66,848 74,043 71,633 Avg. Pen. 0 0 0 0 0 0 ***** 42,105 42,338 41,960 Total number 0 0 0 0 0 4 13 11 27 55 Avg. Sal. 0 0 0 0 0 63,130 66,122 63,103 65,562 65,025 Avg. Pen. 1 0 1 0 1 0 1 0 1 0 1 22,806 1 32,736 1 35,589 36,313 34,341 Average age: 58.4 Notes: The age is computed at the nearest birthday. Years of service means the number of years credited for pension plan purposes, fractional parts being rounded to the nearest integer. Membership for active disabled members is composed of 51 males and 4 females. City of Saint John Shared Risk Plan 50 W:3 Table B.5 — Distribution of Retired members and survivors by Age Groups as at January 1, 2015 GroupAge .- 55-59 100 $4,071,162 60-64 130 $5,413,072 65-69 178 $6,497,743 70-74 133 $3,938,016 75-79 108 $2,803,344 80-84 78 $1,764,259 85-89 47 $866,648 90 and over 42 $555,991 Total 816 $25,910,235 Average age: 71.4 Notes: Age groups are based on exact age. The pension used is the pension payable as at January 1, 2015. Membership for pensioners is composed of 582 males and 234 females. City of Saint John Shared Risk Plan 51 29 F Appendix C — Stochastic Projection Assumptions Our assumptions for stochastic analysis are built each year using Conference Board of Canada (CBoC) forecasts, internal research, inflation expectations and by surveying the asset manager universe. This ensures we are not using inputs that are out of touch with broader expectations. We strive for a moderate level of conservatism in our assumptions, as high expectations can lead to biased results, understating the true risk level of pension plans. Stochastic projection assumptions are updated annually by Morneau Shepell Asset and Risk Management with an anchor date of December 31st and a time horizon of 25 years. A multi -stage process is used to set the economic assumptions. First, a long term inflation rate assumption is selected based primarily on the current Bank of Canada Monetary Policy. Volatility for inflation is based on historical data since the early 1990's when the current monetary policy was introduced. Market implied inflation is used as an indicator of the market expectation for long term trends for inflation. Secondly, historical and current bond data is used to determine the long term interest rates for key bond indices. It is assumed that current yields will revert to the projected long term rates over a projected period. Volatility assumptions are based on historical data modified to reflect current low yield rates. Expected return levels and standard deviations for Canadian bond indices are generated in a stochastic simulation approach. The next stage is to determine nominal equity return assumptions. The process uses multiple sources including our inflation assumptions, historical data, GDP and other economic data, growth forecasts and dividend information. Standard deviations and correlations of equity returns are mainly derived from historical data. Purchasing power parity is assumed in setting foreign equity return assumptions. Historical data is used to measure the return and volatility spreads between small -cap and large -cap equities. Alternative asset classes are primarily based on historical data but adjusted by factors specific for each asset class. The following expected return and volatility by asset class was used as at January 1, 2015: City of Saint John Shared Risk Plan 52 30 Table C.1— Expected Nominal Return and Volatility (standard deviation of return) by Asset Class For every year in the 20 -year projection, expenses of 10 basis points to reflect the cost of passive management is deducted from the assets (the additional cost of active management is expected to be achieved in addition to the expected returns shown above and therefore are not included in the analysis). In addition, we included a flat expense of $500,000 (in 2015, and increased with assumed inflation thereafter), to cover all other administrative expenses paid from the fund other than passive management. City of Saint John Shared Risk Plan 53 31 Expected Return Volatility Inflation 2.25% Asset classes Short -Term (ST) 1.95% 1.4% Equities • Domestic Equities (DE) 7.05% 16.8% • Global Equities (GE) 7.45% 16.1% Fixed Income • Domestic Long term Corporates (DLTC) 4.65% 8.2% • Domestic Long-term Provincials (DLTP) 3.60% 6.6% • Domestic Corporates (DC) 3.75% 5.5% • Global High Yield (GHY) and Convertibles (C) 6.15% 10.6% Alternative Investments • Real Estate (RE) and Mortgages (M) 6.20% 13.2% • Infrastructure (1) 6.95% 14.4% • Private Equity (PE) 10.40% 25.6% For every year in the 20 -year projection, expenses of 10 basis points to reflect the cost of passive management is deducted from the assets (the additional cost of active management is expected to be achieved in addition to the expected returns shown above and therefore are not included in the analysis). In addition, we included a flat expense of $500,000 (in 2015, and increased with assumed inflation thereafter), to cover all other administrative expenses paid from the fund other than passive management. City of Saint John Shared Risk Plan 53 31 The following correlation among the various asset classes identified in Table C.1 was also used as at January 1, 2015: Table C.2 — Correlation among Asset Classes Using a Monte Carlo simulation technique, the expected returns, volatility and correlation of the various asset classes shown above are used to model 2,000 series of alternative economic scenarios over 20 -year periods. This provides at least 40,000 observations from which to measure whether the risk management goals have been achieved. This exceeds the minimum requirements under the PBA of 1,000 series of economic scenarios. For each of these scenarios and for each year, the financial position of the CSJ SRP Plan is measured on a funding policy basis. For the purpose of the stochastic analysis, the margin for adverse deviation in the discount rate is modified in each future period in the projection such that the resulting discount rate remains fixed at 4.5% per year throughout the projection period. The discount rate of 4.5% per year is used to project the funding policy liability and to determine the present value of excess contributions throughout the projection period. The projection of the liability and future cash flows under the stochastic analysis uses the same demographic assumptions as used for the calculation of the funding policy liability, as required under paragraph 15(2)(c) of Regulation 2012-75. The risk management procedures are described in Section 2 of this report. City of Saint John Shared Risk Plan 54 32 ST DC DLTC DLTP GHY & C DE GE RE &7M I PE Using a Monte Carlo simulation technique, the expected returns, volatility and correlation of the various asset classes shown above are used to model 2,000 series of alternative economic scenarios over 20 -year periods. This provides at least 40,000 observations from which to measure whether the risk management goals have been achieved. This exceeds the minimum requirements under the PBA of 1,000 series of economic scenarios. For each of these scenarios and for each year, the financial position of the CSJ SRP Plan is measured on a funding policy basis. For the purpose of the stochastic analysis, the margin for adverse deviation in the discount rate is modified in each future period in the projection such that the resulting discount rate remains fixed at 4.5% per year throughout the projection period. The discount rate of 4.5% per year is used to project the funding policy liability and to determine the present value of excess contributions throughout the projection period. The projection of the liability and future cash flows under the stochastic analysis uses the same demographic assumptions as used for the calculation of the funding policy liability, as required under paragraph 15(2)(c) of Regulation 2012-75. The risk management procedures are described in Section 2 of this report. City of Saint John Shared Risk Plan 54 32 Appendix D — Summary of Plan Provisions The following is a brief summary of the main provisions of the City of Saint John Shared Risk Plan ("CSJ SRP Plan") effective January 1, 2015. For an authoritative statement of the precise provisions of the CSJ SRP Plan, reference must be made to the official CSJ SRP Plan documents. Introduction Effective January 1, 2013, the Former CSJ Plan was converted to the CSJ SRP Plan. The administration of the CSJ SRP Plan continues to be the responsibility of an independent Board of Trustees. The primary purpose of the CSJ SRP Plan is to provide pensions to eligible employees after retirement and until death in respect of their service as employees. The purpose of the CSJ SRP Plan is to provide secure benefits to members of the plan without an absolute guarantee but with a risk focused management approach delivering a high degree of certainty that Base Benefits can be met in the vast majority of potential future economic scenarios. All future cost of living adjustments for current and future retirees and other ancillary benefits under the CSJ SRP Plan shall be provided only to the extent that funds are available for such benefits, as determined by the Board of Trustees in accordance with applicable laws and the CSJ SRP Plan's Funding Policy. Base and ancillary benefits can also be reduced. Therefore, they are not "guaranteed" benefits. The benefits can only be met if contributions and plan experience, most importantly investment performance, allow this to happen. The triggers and timing of any potential benefit reductions would be administered by Board of Trustees, subject to applicable laws and the CSJ SRP Plan's Funding Policy. Eligibility and Participation Each member of the Former CSJ Plan joins the CSJ SRP Plan on January 1, 2013. Each employee who commences full-time employment on or after January 1, 2013 is required to join the CSJ SRP Plan from the first day of the month coincident with or next following the date of employment. Each part-time employee is eligible to join when they meet the minimum requirements under the PBA. However, such part- time employees will be required to join when they meet the eligibility requirements effective January 1, 2015. Required Contributions Effective January 1, 2013, each regular member is required to contribute 9.0% of earnings. Each police and fire member is required to contribute 12.0% of earnings. The City of Saint John contributes 11.4% of earnings on behalf of regular members, and 15.2% on behalf of police and fire members. In addition, the City of Saint John contributes additional temporary contributions of 17.0% of earnings from April 1, 2013 to March 31, 2028. Contributions are waived for periods during which a member is in receipt of long term disability benefits from a long-term disability plan sponsored by the City until recovery or age 65. Pensionable service continues to accrue in respect of such periods, using pensionable earnings earned by other employees in the same employment classification as the member, subject to limits on deemed earnings imposed under the Income Tax Act. City of Saint John Shared Risk Plan 33 55 Contribution rates are subject to change in accordance with triggers found under the Funding Policy for the CSJ SRP Plan. Normal Retirement The normal retirement date is the first day of the month coincident with or next following the member's sixty- fifth birthday. A member's annual normal retirement pension is equal to the sum of: (A) In respect of service before January 1, 2013, the product of: (i) the number of years of the member's pensionable service before January 1, 2013, and (ii) 2.0% of the annual average of the best three (3) consecutive years of earnings at January 1, 2013; and (B) In respect of service from January 1, 2013, 1.8% of the member's earnings for each calendar year. Pensions accrued above are subject to cost -of -living adjustments, before and after retirement, every January 1st following January 1, 2013, subject to approval by the Board of Trustees, and in accordance with the trigger requirements found under the Funding Policy for the CSJ SRP Plan. The cost -of -living adjustments granted up to and including January 1, 2015 are as follows: Effective Date Applicable To Benefits COLA Granted Accrued As Of January 1, 2014 January 1, 2013 0.40% January 1, 2015 January 1, 2013 1.05% January 1, 2015 January 1, 2014 0.90% Normal, Automatic and Optional Forms of Pension The normal form of pension is a pension payable in equal monthly installments commencing on the member's pension commencement date and continuing thereafter during the lifetime of the member, subject to a guarantee that the member's contributions with interest will at least be paid in total. For a member with a spouse or common-law partner, the automatic form of pension is a joint and survivor pension which is payable in equal monthly installments for the life of the member and payable to the member's spouse or common-law partner after the member's death at 60% of the amount paid to the member. A member can also elect to receive an optional form of pension providing a survivor pension of 100% to his/her spouse on an actuarially equivalent basis. Any form of pension in effect before the Conversion Date for individuals who retired before the Conversion Date will remain in effect. City of Saint John Shared Risk Plan 34 56 Vesting Date A member is considered vested when he/she has reached five (5) years of continuous employment or two (2) years of plan membership. Those who had reached their vesting date under the Former CSJ Plan at January 1, 2013 were grandfathered under the CSJ SRP Plan. Early Retirement Early retirement is permitted on or after age 55 if the member has reached his/her vesting date. For those who were members of the Former CSJ Plan, they can also retire early when the sum of age and pensionable service (counting also pensionable service after the Conversion Date) reaches 85, if earlier. The portion of the lifetime pension accrued for service before January 1, 2013 is reduced as follows: • if the member is eligible for an immediate pension at termination of employment: o 5/12% per month (5.0% per year) that pension commences before attainment of age 65, or if earlier when the member would have reached 85 points had he continued in employment. • if the member is not eligible for an immediate pension at termination of employment: o 5/12% per month (5.0% per year) that pension commences before attainment of age 65. The portion of the lifetime pension accrued for service on and after January 1, 2013 is reduced by 1/2% per month (6.0% per year) that the pension commences before attainment of age 65 (or age 60 for members in public safety occupations). Benefits on Termination of Employment If a member terminates employment prior to his/her vesting date, the member is entitled to a refund of the total amount of his/her own contributions with interest. If a member terminates employment before being eligible for an immediate pension, but after his/her vesting date, the member may elect to receive: (i) a deferred lifetime pension payable from normal retirement date equal to the accrued pension to which the member is entitled as at his/her date of termination in accordance with the formula specified above for the normal retirement pension; or (ii) to transfer the termination value of the deferred lifetime pension calculated in accordance with the PBA, to another pension plan, a prescribed retirement savings arrangement, or an insurance company, as allowed under the PBA. The Termination Value will not be less than a member's own contributions with interest. City of Saint John Shared Risk Plan 57 35 Death Benefits If a member dies prior to his/her vesting date, the benefit payable is a refund of the member's own contributions with interest. If the member dies after his/her vesting date but before pension commencement, the following benefits will be paid: • for service before January 1, 2013: o 60% of the accrued pension for such service at death is first payable to the surviving spouse or common-law partner; dependent pensions for such service may also be payable to eligible dependents, if there is no spouse; and additional benefits may be payable if the death is as a result of an accident, pro -rated for such service. The value of the death benefits is not to be less than the Termination Value of the accrued pension for such service at death. • for service on and after January 1, 2013: o the Termination Value, as defined under the PBA, will be refunded to the member's spouse or common law partner, or to the beneficiary if there is no spouse or common law partner. The Termination Value will not be less than a member's own contributions with interest. In the event of death after pension commencement, the benefit payable is determined in accordance with the form of pension selected by the member at retirement. City of Saint John Shared Risk Plan 36 Appendix E — Summary of Funding Policy The following is a brief summary of the main provisions of the Funding Policy for the City of Saint John Shared Risk Plan ("CSJ SRP Plan") effective January 1, 2015. For an authoritative statement of the precise provisions of the Funding Policy, reference must be made to the official document. Purpose of Plan and Funding Policy The purpose of the CSJ SRP Plan is to provide secure pension benefits to members and former members without an absolute guarantee, but with a risk focused management approach delivering a high degree of certainty that base benefits can be met in the vast majority of potential future economic scenarios. The primary focus is to provide a highly secure lifetime pension at normal retirement age. However, the intention is that additional benefits may be provided depending on the financial performance of the Plan. The Funding Policy is the tool used by the Board of Trustees to manage the risks inherent in a shared risk plan. The Funding Policy provides guidance and rules regarding decisions that must, or can, be made by the Board of Trustees around funding levels, contributions and benefits. Benefit Objectives Upon conversion, accrued pension for all members are maintained. Benefits to retirees and survivors continue at the same level, but future indexing becomes contingent on the ability of the CSJ SRP Plan to pay such benefits. Accrued benefits for active members are calculated at conversion date and are increased on a contingent basis similar to retirees rather than continuing to use a final average earnings formula. Early retirement rules for service before the conversion date are maintained. Benefit accruals under the Plan after the conversion is at 1.8% of earnings (not including overtime) and are payable at normal retirement age of 65 (age 60 for police and fire employees) with a 5% per year reduction for early retirement. This change reflects anticipated continued increases in life expectancy. The overall plan design objective with respect to retirement age is to provide each cohort of plan members with about the same expected number of years of pension payments for a similar amount of pension in current dollars at retirement. None of the above are guarantees. Risk Management In accordance with legislation on shared risk plans, the primary risk management goal is to achieve a 97.5% probability that base benefits will not be reduced over the following 20 years. In addition, secondary risk management goals are to provide, on average, contingent indexing on base benefits (for all members) in excess of 75% of CPI over the next 20 years, and to achieve at least a 75% probability that the ancillary benefits described in the Plan text at conversion can be provided over the next 20 years. City of Saint John Shared Risk Plan 37 59 Contributions The initial employee contribution rate shall be 9% of Earnings for all employees other than IAFF and SJPA Employees in Public Safety Occupations. The initial Employee contribution rate shall be 12% of Earnings for IAFF and SJPA Employees in Public Safety Occupations (provided that Employees who were formerly employed in a Public Safety Occupation before accepting a non -unionized position may elect to contribute at this rate in accordance with the Plan text), subject to the ITA. Contribution adjustments may be made by the Board of Trustees. The Board of Trustees must trigger an increase in the Initial Employee contribution rate of 25% (capped at 2.75% of Earnings) if the open group funded ratio of the Plan, as defined by the PBA, falls below 100% for two successive year ends (before taking into account any initial contribution rates increase), until such time as the open group funded ratio reaches 105% without considering the effect of the contribution increase and the primary risk management goal is met. A reduction in employee contributions of up to a total of 1.5% of earnings can be triggered by the Board of Trustees if the conditions set forth in the funding excess utilization plan are met. All employee increases and decreases described above are also applied to the initial employer contributions. Commencing April 1, 2013, the Employer is required to make temporary contributions at the rate of 17% of Earnings of all Employees. The temporary contributions shall cease on April 1, 2028 or when the Plan achieves an open group funded ratio, as defined in the PBA, of 150%, provided that such Temporary Contributions shall not cease before April 1, 2023, subject to the ITA. Funding Deficit Recovery Plan The funding deficit recovery plan must be implemented by the Board of Trustees if the open group funded ratio of the Plan falls below 100% for two successive plan year ends. The funding deficit recovery plan consists of the following actions in the order of priority as listed below: 1. Increase initial contribution rates as stipulated in Section IV of the Funding Policy; 2. Change early retirement rules for post -conversion service for members who are not yet eligible to retire and receive an immediate pension under the terms of the Plan to a full actuarial reduction for retirement before age 65 for all Employees other than IAFF and SJPA members who are employed in Public Safety Occupations and for retirement before age 60 for IAFF and SJPA members who are employed in Public Safety Occupations; 3. Reduce base benefit accrual rates for future service after the date of implementation of the deficit recovery plan by not more than 5%; 4. In addition to the reduction in step 3 above, reduce base benefits on a proportionate basis for all members regardless of membership status for both past and future service in equal proportions. City of Saint John Shared Risk Plan 38 The above actions shall be taken one by one until such time as the funding goals under the Regulation are met. The base benefit reduction in point 4, if required, shall be such that both goals below are achieved: 1. 105% open group funding level; and 2. Primary risk management goal of 97.5% probability that base benefits need not be further reduced over the next 20 years Action items under steps 1 to 3 shall take effect no later than 12 months following the date of the funding policy valuation report that triggered the need for the change, and actions under step 4 shall take effect no later than 18 months following the date of the funding policy valuation report that triggered the need for the actions. Funding Excess Utilization Plan The funding excess utilization plan describes the actions the Board of Trustees must take or consider when the open group funding levels exceeds 105%. If the open group funding level is at 105% or less or initial contribution rate increases are in effect, there are no actions that can be taken under the funding excess utilization plan. The excess available for utilization is as follows: • 1/5th of the funds that make up the excess of the open group funding level at the valuation date (to a maximum of 140%) over 105%; PLUS • 100% of the excess above 140%. If base benefits and/or ancillary benefits have been reduced, all excess available for utilization must first be used to reinstate those reductions. Afterwards, the following actions are to be taken in the following order of priority and no action can be taken until the immediately preceding action in the list below has been fully implemented: 1. Provide indexing of base benefits up to the increase in the average Consumer Price Index (CPI) for Canada for the 12 -month period preceding the date of the funding policy valuation report over the average of the CPI for the immediately preceding 12 -month period. The indexation percentage applied to base benefits shall be the same for all members. 2. Provide indexing of base benefits for all members for every year that was missed or only partially covered since the Conversion Date, starting with the oldest period for which less than the full increase in the average CPI was provided up to the most recent in chronological order. 3. Provide a further increase to benefits of members for a period while they were not in receipt of a pension that is before the funding policy valuation date that triggered the action up to the rate of increase in the average wage as determined under the ITA and subject to Section 8504 of the regulations to the ITA; provided that no such increase would result in a requirement to calculate Past Service Pension Adjustments. 4. Provide for unreduced early retirement benefits not more generous than the Pre -Conversion Plan unreduced early retirement rules. 5. Provide for other ancillary benefits up to those that are comparable to the ancillary benefits under the Pre - Conversion Plan. 6. Establish a reserve to cover the next 10 years of potential contingent indexing based on CPI. 7. Apply contribution adjustments of up to 3%, as allowed under Section IV of the Funding Policy. City of Saint John Shared Risk Plan 61 39 Actions 1 to 6 can be applied with excess funds available. If all improvements from 1 through 6 above have been made and the open group funded ratio is still in excess of 150%, then action 7 can be undertaken. After such actions have been undertaken, the Trustees may consider permanent benefit changes subject to the approval of the Employer and Unions and subject to most members being able to benefit from the changes. Except for the timing of contribution reductions, the timing of the above actions shall be the first of the year that is 12 months after the date of the funding policy valuation report that triggered the actions. Actuarial Assumptions A funding policy actuarial valuation shall be conducted by the Plan's actuary at January 15` of each year. The discount rate is 4.5% per year and cannot be changed until the January 1, 2016 actuarial valuation. Other assumptions may be changed as experience evolves. City of Saint John Shared Risk Plan 62 40 Appendix F _ Plan Administrator Confirmation Certificate With respect tothe Conversion Plan and Initial Actuarial Valuation Report as at January 1, 2015 of the City of Saint John Shared Risk Plan (CSJ SRP Plan), I hereby confirm that to the best of my knowledge: • the data regarding the CSJ SRP Plan members and beneficiaries provided to Morneau Shepell as at January 1, 2015 constitutes a complete and accurate description of the information in the plan files; • copies of the official CSJ SRP Plan documents, Funding Policy, Statement of Investment Policies and Goals and all amendments to date were provided to Morneau Shepell; and * there are no events subsequent to January 1, 2015, other than those already identified in this report, which would materially affect the results of the valuation. The CSJ SRP Plan Board of Trustees Name: BHN+ ). r!iE`��YrE7� Title: L41fi4- /z Date: +r 0 City of Saint John Shared Risk Plan 41 63 Morneau Shepell is the only human resources consulting and technology company that takes an integrative approach to employee assistance, health, benefits, and retirement needs. The Company is the leading provider of employee and family assistance programs, the largest administrator of retirement and benefits plans and the largest provider of integrated absence management solutions in Canada. Through health and productivity, administrative, and retirement solutions, Morneau Shepell helps clients reduce costs, increase employee productivity and improve their competitive position. Established in 1966, Morneau Shepell serves approximately 20,000 clients, ranging from small businesses to some of the largest corporations and associations in North America. With almost 4,000 employees, Morneau Shepell provides services to organizations across Canada, in the United States, and around the globe. Morneau Shepell is a publicly -traded company on the Toronto Stock Exchange (TSX: MSI). For more information, visit morneaushepell.com. 0 F, 1 4 Business. Needs. People. Q , ifjio K\ COUNCIL REPORT M&C No. 2015-227 Report Date November 04, 2015 Meeting Date November 09, 2015 Service Area Transportation and Environment Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT. Revision to Agreement with 630794 N.B. Inc. to Connect Sanitary Sewer Lateral to City Infrastructure OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Holly Young Wm. Edwards I Jeff Trail RECOMMENDATION That the agreement authorized by Council at its meeting dated July 20, 2015 (M&C #2015-136) with 630794 N.B. Inc. for the construction of a sanitary sewer lateral to City infrastructure, be amended, to delete the Schedule "A"dated July 6, 2015 prepared for the agreement dated July 13, 2015 and substitute Schedule "A-1" dated October 29, 2015, as attached; in all other respects the agreement remain unchanged. EXECUTIVE SUMMARY 630794 N.B. Inc. consultant's original design for the planned work (extend a sanitary sewer lateral to connect to City infrastructure) approved by Council in July of this year did not accurately reflect the depth of the City water transmission mains. Upon commencement of the work it was determined by 630794 N.B. Inc.'s engineering consultant that the design for the lateral would have to be revised and resubmitted to the City. The attached drawings are the revised submission. PREVIOUS RESOLUTION Common Council at its meeting of July 20, 2015 adopted the following resolution: "Resolved that the City of Saint John enter into the agreement with 630794 N.B. Inc. attached to M & C # 2015-136 and that the Mayor and Common Clerk sign the agreement." 65 Spa STRATEGIC ALIGNMENT The development contained on the subject property originally had a private sanitary septic system installed to accommodate their needs. The planned work to connect a sanitary lateral (forcemain) to City services will help to protect the environment and reinforce the principles of Plan SJ requiring municipal service hook-ups for this area. REPORT The original design planned to use a gravity sanitary lateral connecting the building at 1265 Loch Lomond Road to the municipal sanitary system, located south of Loch Lomond Road (within PID 55008593). After the water transmission mains were exposed during construction, it was determined that the original design would not work and would need to be re -engineered (the location/depth of the water transmission mains on the drawings were not accurate). A redesign has been proposed that uses a private lift station and private forcemain to make the aforementioned connection. SERVICE AND FINANCIAL OUTCOMES During construction of the street work on Loch Lomond Road, traffic will be reduced until the road portion of the project is complete. Servicing of the subject property with municipal sanitary hook-up will improve the environment and minimize the potential for sewage contamination to surrounding properties. All costs associated with this project are to be the responsibility of the proponent. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City's Infrastructure Development Service has reviewed the revised design submitted by 630794 N.B. Inc. The attached design drawings have accommodated for the change in the depth of these transmission mains and have also incorporated a private sewage pump lift station to facilitate the development. ATTACHMENTS 1. Location Map Revised Schedule "A" design plans for a sanitary sewer lateral to City infrastructure. MI I F %l M. wvfLJ, 10 .2.00.ui M.IVI 1265 Loch Lomond Road: Sanitary Sewer Connection M-. ej- PLA "ao Vv. -rK 1i 7-- V.- Ji ----T Aar WyE. WAFER to. F� WAS PROFILE j iX 14 - --mmm— F. I -m' I -. F.. -I W. --- GLENHAR BVI-DERS 1$ LEOM LUL DWAM 14 LOCH LOMOND MITSUBISHI SITE SERIACING r PLA4 ANO ROME SITE SERVICING 1+- TO 11A 11111 BRUNSWICK M. V d wmmb.o0 �P ' swaov[n '��r�wis�rrcca��inr�oi'"irw�OimM°cn uWr pry Ol 'Rc3rtcle ��in axE mErxuuawa sr amm Pa01£3srM6t !£a YJS WIJY�U W MS �iY' Sh`IIIlQH1Y. GLENHAR BUILDERS LOCH LOMOND MITSUBISHI SIZE SERVICING I265 LOCH tOMOND AD. SAINT JOHN N8 E' UNC 1NINSWSSM UNNS CONSTRUCTION ACTIVITY PUN BRUNSWICK y 1 1$ I i S / _ mu 435 *�M'.Va VFd �.�� gimmc mYce � _G4Nr.K�R. !sa R WN M K SaiNn�o[ � via tcvwo �MMw wriu �s +.0 AXo.wiv 6xrau waf3 w w�M, a rt N. R 0t xu�a ixm nq wmn�a� bW uV re �rv..v�.tebar w .>yV nr srrcgr�p iue,aY_ umir cm..l.G[s iuo4�� 1[ ru•_ R �+c V d wmmb.o0 �P ' swaov[n '��r�wis�rrcca��inr�oi'"irw�OimM°cn uWr pry Ol 'Rc3rtcle ��in axE mErxuuawa sr amm Pa01£3srM6t !£a YJS WIJY�U W MS �iY' Sh`IIIlQH1Y. GLENHAR BUILDERS LOCH LOMOND MITSUBISHI SIZE SERVICING I265 LOCH tOMOND AD. SAINT JOHN N8 E' UNC 1NINSWSSM UNNS CONSTRUCTION ACTIVITY PUN BRUNSWICK y 1 1$ I PROCLAMATION WHEREAS: Pancreatic cancer affects the pancreas's ability to assist in the digestion and the breakdown of food and production of insulin and other hormones that are important for controlling the level of sugar in the blood, and WHEREAS: Pancreatic cancer can be cured when diagnosed early. However, pancreatic cancer is seldom detected in its early stages as it is often asymptomatic. Signs and symptoms may not appear until pancreatic cancer is quite advanced and surgical removal isn't possible which is one of the major reasons why it's a leading cause of cancer related deaths in the World, and WHEREAS: in 2015, there will be 4700 Canadians diagnosed with pancreatic cancer and 4324 (92%) deaths diagnosis WHEREAS: Craig's Cause Pancreatic Cancer Society is a voluntary charitable society in Canada whose mission is to provide information and support to those with pancreatic cancer and their families; to create awareness and educate both the general public and health professionals about the disease, and to raise research funds leading to earlier detection, and better treatments and quality of life for patients, and WHEREAS: pancreatic cancer can strike anyone, regardless of age, gender or circumstances, and WHEREAS: pancreatic cancer has had minimal advancements in the last 30 years, it is the cancer with the highest fatality of all cancers and is the fourth leading cause of cancer deaths; NOW THEREFORE: I, Mayor Mel Norton, of Saint John do hereby proclaim the week of November 13, 2015 as World Pancreatic Cancer Day in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 70 Rezoning, onditional Use and Variance (28-30 Richmond Street and 91-101 Prince Edward Street) iy V The City of Saint John Community Planning & Development _',' Growth & Community Development Services IF site location O0 CO t%wl 5� �Fr�Rs Sr ST. Mixed Use Centre EN PK RC 5� O iCFRC s' CC CFM V RCS CG Y✓ f 5 1 C L RC CG RC co CL i,,EFN CC RC 5� CFM ,CFN j `CG P >° c RC, RC: RC cu C4 RC"'iS RC CC ST CM RC RC RC D CFN * CAR CU 0RC SEW �0- S� N E RC CF M C RC C U RC pFr�RS S cu �, T i CFN P ♦, ELL�p�S RpW RC • General Commercial (CG) zone • Commercial parking lot is conditional use 75 <C� i3�Ea P. Eo r�At-- 'rt �>7 y PHASE 2 12 -14 COMMERCIAL SPACES (TO BE COMPLETED IN 201612017 AS FUNDS BECOME AVAILABLE) 1 � e B 5\\\ 9 10 2� 12 5s a F 1 1 / Irk 17 X RAISES 9E6i?1.-n[ tRS .ti if i/ % 92 %� `\� • \�/ ire -Variance to nil setback, ra wit ised Landscaped beds 12 �' ; � 29 28 RICHM MD 87REET 34 �•27s� Green line - internal area 4 ' Subject to 1.5 n&ndscaping var x �► ti IRW 3 O 23 ti 40 / e S. \ Variance_to1. m setback s J p / a ,a 105 1a PHASE 2 — 12 -4 COMMERCIAL SPACES ti \ 20 �(AF T0 0 _ COMPLETED IN 2016/20 i7 � eyF 2• FUNDS BECOME AVAILABLE] � �'2 u jj f/ 72 _ 1 Ilk PHASE 1 � 4 � Ar v 73 - 15 COMMERCIAL SPACES 15 ' J NI, 2 11 Oil Variance to 2mtbac 4jr4e �r ®V 4 `• 106) / > 135 133- ." 104AOL' ,✓ 129 ♦ �`'�; 1 iiZ ,�, 127 �. , i 125 94 . yr � - ��"� • • 121 1 /fig28(1 C12 S- 27 ) 1113 , " (i o 0136 'mss ` P • - �" .. � J�(05), rloo 74 "� O 72 70 2 66),1. 6L :- 7s . 58 58 -, 4f ' Q f ]50 'a �.'. { 59 Photo 1: Waterloo Street Entrance Photo Z: Waterloo Street Photo 3: Existing Site Conditions Photo 4: Existing Site Conditions r1 � - -mss- sem." � : ": � �` �' � —• r e •pY i,. S-'- I site photos ; Ff mendat'ion: e Proposed Rezoning Proposer' Conditio 0 • Enhanced landscaping throughout site • Be in accordance with a detailed site plan • Phase 1 completed October 31, 2016 • Phase 2 completed no later than October 31, 2017 Appr( Varia • Side and rear landscaping to nil; and, • Front property lines ranging between nil and two metres. Community Planning & Development Growth & Community Development Services PLANNING ADVISORY COMMITTEE October 22, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Rezoning, Conditional Use and Variance Application 28-30 Richmond Street and 91-101 Prince Edward Street The City of Saint John On September 28, 2015 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its October 20, 2015 meeting. June Breau-Mason, representing the applicant, the Teen Resource Centre, appeared before the Committee and spoke in favour of staff recommendation. The Committee asked staff if the rezoning would open the property to any potential future land uses permitted in the target zone that would not be appropriate for the site. Staff responded that the proposed General Commercial (CG) zone is a broader commercial zone that identifies a wider range of permitted uses. Within the permitted uses, there were a few that would not be appropriate for the subject site, but these uses were highly unlikely to occur given the size and location of the lot. However, staff stated that the Committee could recommend that Council impose a Section 39 condition limiting the use of the site to the uses that the Committee deemed appropriate. The Committee asked staff to list the uses in the General Commercial (CG) zone that differ from the permitted uses in the existing zone to better understand any potential land use conflicts that may occur in the future as a result of the rezoning process. Staff provided the Committee with a list of the requested uses in the General Commercial (CG) zone. The Committee asked Ms. Breau-Mason to elaborate on the proposed site improvement work that the Teen Resource Centre is intending to do over the course of the next two years. Ms. Breau-Mason explained that the TRC is committed to resurfacing and leveling the parking area, as well as providing Page 1 of 3 85 Teen Resource Centre 28-30 Richmond Street October 22, 2015 landscaping in the areas indicated on the site plan. Ms. Breau-Mason indicated that the objective of the proposed site improvements was to provide a better and safer parking area for their clients and staff, including any potential renters of the commercial parking spaces. The Committee raised the "phasing" strategy of the proposed site work identified in the staff report, and asked if the lots subject to "phase 2" would be used for parking prior to a "Change of Use" permit being issued. The applicant responded that the space would be used for staff parking only, and not for any commercially rented spaces. Staff explained to the Committee that if the parking lot subject to "Phase Two" work has less than five spaces, it may remain in its current form. Once the applicant is issued a "Change of Use" acknowledging that the property is being used as a commercial parking lot, the approved site work must be finished within one year. No other persons appeared before the Committee, and no letters were received for or against the proposed use. After considering the report and the comments made by the applicant, the Committee recommended approval of the rezoning of the property, subject to the proposed Section 39 condition outlined below. The Committee approved the requested variances, and approved the proposed use, subject to the approval of the rezoning of the site, with no additional conditions being applied to the operation of a commercial parking lot. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 4,600 square metres, located at 28-30 Richmond Street and 91-101 Prince Edward Street, also identified as PID Nos. 00012799, 00012435, 00012443, 00012807 and 00012427, from Mixed Commercial (CM) to General Commercial (CG). 2. That, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 4,600 square metres, located at 28-30 Richmond Street and 91-101 Prince Edward Street, also identified as PID Nos. 00012799, 00012435, 00012443, 00012807 and 00012427, be subject to the condition that the use of the site be limited to the uses identified in the General Commercial (CG) zone, with the exception of the following: a bar and/or lounge, a Page 2 of 3 86 Teen Resource Centre 28-30 Richmond Street October 22, 2015 health services lab, or a service station. Respectfully submitted, Eric Falkjar Chair Attachments Page 3 of 3 87 The City of Saint John Date: October 16, 2015 To: Planning Advisory Committee From: Community Planning & Development Growth & Community Development Services For: Meeting of Tuesday, October 20, 2015 SUBJECT Applicant: June Breau-Nason (on behalf of the Teen Resource Centre) Owner: TRC (Teen Resource Centre) For Youth in Greater Saint John, Inc. Location: 28-30 Richmond Street and 91-101 Prince Edward Street PID: 00012799, 00012435, 00012443, 00012807 and 00012427 Plan Designation: Medium to High Density Residential Existing Zoning: Mixed Commercial (CM) Proposed Zoning: General Commercial (CG) Application Type: Rezoning, Conditional Use and Variances to: a. Reduce the depth of landscaping along the side and rear property lines to nil, whereas the Zoning By-law requires a minimum depth ranging between 1.5 metres and three metres; and, b. Reduce the depth of landscaping along the front property lines ranging between nil and two metres, whereas the Zoning By-law requires a depth of three metres Page 1 of 7 88 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. The Committee recommendation will be considered by Common Council at a public hearing on Monday, November 9, 2015. The Community Planning Act authorizes the Planning Advisory Committee to impose terms and conditions upon the establishment and operation of a commercial parking lot in the General Commercial (CG) zone. The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable variances from the requirements of the Zoning By-law. The Committee can impose conditions. SUMMARY The applicant is seeking to rezone the subject site to recognise the long-standing use of the subject site as a commercial parking lot. The site is used primarily for the parking requirements of staff and clients of the Teen Resource Centre, as well as other businesses located in the same building, but also includes spaces that are rented to the general public on a monthly basis. The applicant has indicated that several improvements are planned for the subject site over the course of the next two years, which will include new asphalt surface, enhanced landscaping and properly marked parking spaces. The establishment of a commercial parking lot is a permitted use in the General Commercial (CG) zone, subject to such terms and conditions as deemed appropriate by the Committee. The applicant is seeking two variances from the standards set out in the Zoning By-law to facilitate the continued use of the existing parking area as a commercial lot. Staff recommend approval of the rezoning and requested variances. RECOMMENDATION That Common Council rezone a parcel of land having an area of approximately 4,600 square metres, located at 28-30 Richmond Street and 91-101 Prince Edward Street, also identified as PID Nos. 00012799, 00012435, 00012443, 00012807 and 00012427, from Mixed Commercial (CM) to General Commercial (CG). 2. That the Planning Advisory Committee impose the following terms and conditions upon the operation of a commercial parking lot: a. That enhanced landscaping be incorporated throughout the site, as generally illustrated on the attached site plan, to be submitted with the application for Change of Use permit, and subject to the approval of the Development Officer. Page 2 of 7 89 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 b. That the landscaping illustrated on the approved site plan be completed no later than October 31, 2016; and, c. Notwithstanding 2.b., that landscaping illustrated on the approved site plan for PID Nos. 00012443 and 00012435 be completed no later than October 31, 2017. 3. That the Planning Advisory Committee approve the following variances from the requirements of the Zoning Bylaw that would: b. Reduce the depth of landscaping along the side and rear property lines to nil, whereas the Zoning By-law requires a minimum depth ranging between 1.5 metres and three metres; and, c. Reduce the depth of landscaping along the front property lines ranging between nil and two metres, whereas the Zoning By-law requires a depth of three metres. DECISION HISTORY Our files indicate that the site (former St. Joseph's school) was rezoned in 1999 from a neighbourhood institutional zone to a general commercial zone to permit the use of the building for office, dental assisting school and other commercial businesses. Although the property was rezoned, the proposed uses were not established at that time. ANALYSIS Proposal The applicant is seeking to legally establish a commercial parking lot that has been operating on the subject site for several years. The area used for parking is located predominantly in the rear areas of the existing building, which was originally established in the late 1950s as an elementary school. The site is located in the Mixed Commercial (CM) zone, which does not identify a commercial parking lot as a permitted use. As such, the applicant is seeking to rezone the site to General Commercial (CG), which permits the establishment of a commercial parking lot, subject to such terms and conditions deemed appropriate by the Planning Advisory Committee. The applicant, the Teen Resource Centre (TRC), has indicated that the Saint John Parking Commission managed the commercial parking area prior to the TRC, and that they were unaware that the proper approvals were not granted for the site. The present application was precipitated in part by the Parking Lot Compliance Program initiated by Common Council and, if favourably considered, would bring the site into compliance with the City's Zoning By-law. Site and Neighbourhood The subject site is located in the urban core area of the City, bounded between Richmond Street, Waterloo Street and Prince Edward Street. The property has an area of approximately 4,600 square metres and includes two disconnected parking areas, as generally illustrated on Page 3 of 7 90 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 the attached site plan. The surrounding neighbourhood contains a mixture of commercial, residential and community facility (institutional) land uses. The subject lot has provided parking for the surrounding area, including St. Joseph's Hospital, for several years. The larger of the two parking areas is located to the rear of the Teen Resource Centre, which provides parking spaces for staff and clients, as well as up to 15 commercially rented spaces for the general public. This area of the site is accessed off Waterloo Street, while the smaller parking area is accessed off Prince Edward Street and can accommodate approximately 15 parking spaces. The smaller parking area abutting Prince Edward Street currently has a gravel surface and no landscaping. The applicant has indicated that the Teen Resource Centre is in the process of resurfacing both parking areas to help enhance the site and make it easier for their clients and staff to access. The parking area abutting Prince Edward Street, if approved, will be part of the second phase of this strategy, which would be completed in late 2016 or early 2017. The surrounding context has a variety of commercial and residential zones that reflect the dynamic mix of land uses in the Waterloo Village neighbourhood. There are several locations throughout the area that are currently zoned General Commercial (CG), including the Phoenix Dinner Theatre, the Learning Exchange (not yet constructed), as well as other commercial parking lots. The General Commercial (CG) and Mixed Commercial (CM) zones are similar in the respective permitted uses identified in each zone. However, the General Commercial (CG) zone offers a wider range of permitted uses as it is a zone intended for a broader area of the City. The Mixed Commercial (CM) zone is intended to "accommodate smaller scale, mixed-use developments that support traditional neighbourhood service corridors". Variances The use of the site as a commercial parking lot requires the following variances from the standards set out in the Zoning By-law: a. Reduce the depth of landscaping along the side and rear property lines to nil, whereas the Zoning By-law requires a minimum depth ranging between 1.5 metres and three metres; and, b. Reduce the depth of landscaping along the front property lines ranging between nil and two metres, whereas the Zoning By-law requires a depth of three metres. The CG zone requires a minimum landscaped front yard setback of three metres. Given the irregular layout of the subject site along three separate frontages, the proposed parking area requires a variance from this standard to various reduced minimums ranging from nil to approximately two metres throughout the site (illustrated on the attached 'Variance Map'). The applicant is seeking to reduce the required landscaped front yard to nil where the property abuts Richmond Street as the cost burden to dig the existing asphalt would negatively impact their operational budget as a charity organisation with limited resources. The applicant is proposing to install two or more raised landscaped beds in the required front yard as a measure to provide some greenery along Richmond Street to help enhance the aesthetic appeal of the site. Page 4 of 7 91 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 The applicant has indicated that the Teen Resource Centre will be investing in site improvements over the next two years, including paving, landscaping and curbing where necessary. The landscaping for the majority of the site will be completed during 'phase one' of the project in 2016. However, the applicant has requested extra time to landscape the two lots abutting Prince Edward Street (PIDs 00012443 and 00012435). These two lots are part of the second phase of planned site improvements, which will not have sufficient funding to complete until the fall of 2017. The proposed site improvements help justify a variance to reduce the required amount of landscaping along the side, front and rear yards of the property (see attached site plan). Given the enhancements to the site, staff can support the requested variances, subject to the condition that enhanced landscaping be incorporated throughout the site, as illustrated on a site plan submitted with the Change of Use permit, subject to the approval of the Development Officer. Conclusion The applicant is seeking to rezone the subject site to General Commercial (CG) in order to recognise the long-standing use of the site as a commercial parking lot. The existing parking area has existed since the property was constructed as an elementary school in the 1950s, and has been used as a commercial parking lot for several years. The applicant was unaware that the commercial parking lot had never received the proper approvals to operate and is now seeking to rectify that situation. The applicant is seeking two variances from the standards set out in the Zoning By-law to facilitate the continued use of the site as a commercial parking lot. Staff recommend approval or the rezoning and requested variances. A condition is recommended to ensure that enhanced landscaping is provided. ALTERNATIVES AND OTHER CONSIDERATIONS No alternative considerations are recommended for this application. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on October 9, 2015. The public hearing for the rezoning was advertised in the Telegraph -Journal on October 15, 2015. Page 5 of 7 92 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 SIGNATURES AND CONTACT Prep recd by: Jody Kliffer, MCIP, RPP Planner Contact: Jody Kliffer Phone: 506.632.6846 E-mail: jody.kliffer@saintjohn.ca Project: 15-191 Approved by: x/ Mark Reade, P.Eng., MCIP, RPP Senior Planner Page 6 of 7 93 June Breau-Nason 28-30 Richmond Street and 91-101 Prince Edward Street October 16, 2015 APPENDIX Map 1: Site Location Map 2: Municipal Plan Map 3: Zoning Map 4: Aerial Photography Map 5: Site Photography Submission 1: Site Plan Submission 2: Variance Map Page 7 of 7 94 47� Map 2 - Future Land Use The City of Saint John Date: October -12-15 June Breau-Nason - 28-30 Richmond Street & 91-101 Prince Edward Street o ,I CFN RM R ROCKLAND ,Q, CC S �" CC CFN CFN CL �� d�- RC RM RC N CC CFM � CL D DR z r ST SSS CG �_ RC _ z CFN z - CC GJ& RC CL S� CF Oj � I CBP '< CFN. 5 p' C RC RC a P P CC RC RC _ CU a CFN CM CU ply -. RC CM CFN gT nRC CFM SEWED` NRC RCS m CU RC pFTF RgST CM RC CU N,�'� RC CFN RC ,G MIDDLE ST RC RH RC G z r ST CG �_ RC _ z CFN z - CG CF�,N CFN Oj � I CBP RC CG tC CG RC P P C X - CBP _ I, CM CFN RC RC CU CU o7Iz RC K`NO S1 t � CU , , ,. � CFN :A P RC Z u'+ Z C * RC U CUNIPRKE� S� RC RC CU Z NOR�N King's P RC Square CU CFN RC RC (CBP) Business Park Commercial (CL) Local Commercial (RH) High -Rise Residential (CC) Corridor Commercial (CM) Mixed Commercial (RM) Mid -Rise Residential (CFM) Major Community Facility (CU) Uptown Commercial (CFN) Neighbourhood Community Facility (P) Park (CG) General Commercial (RC) Urban Centre Residential * Section 39 Conditions Map 3 -Zoning The City of Saint John Date: October -12-15 June Breau-Nason - 28-30 Richmond Street & 91-101 Prince Edward Street I 50m 1 18 f' �� fir. T� r , .� 9 2 y `115+�0s 135' `( 106 '�— :ai / ? � p 131 `J. 12 a 104 127 10 /,j. a 125 �' / a 121 C 92 281.►�, 117 �� 112 27\ 113ti , 110 76 ! ` o 105 /100 T 0. 74 21/ / ry` 62 79 491 56 54 MA 50 `, 59 408 Map 4 - Aerial Photography The City o Saint John ber-12-15 June Breau-Nason - 28-30 Richmond Street & 91-101 Prince Date: Octoce Edward Street o 25m Photo 1: Waterloo Street Entrance Photo 2: Waterloo Street Photo 3: Existing Site Conditions Photo 4: Existing Site Conditions Site Photography The City Saint John o Date: October -12-15 June Breau-Nason - 28-30 Richmond Street & 91-101 Prince Edward Street Photo 1: Waterloo Street Entrance Photo 2: Prince Edward Street Photo 3: Prince Edward Street Parking Area Photo 4: Prince Edward Street Parking Area Site Photography The City Saint John Date: October -12-15 June Breau-Nason - 28-30 Richmond Street & 91-101 Prince Edward Street r/ w RAISED BED PLANTERS 1 m' /ea NOTES DATE I REVISIONS BY I APPR.. 11 %,,cc co SSpJ FOF SEO '0EJ �O SPACE % PROJECT TITLE TEEN RESOURCE CENTRE PARKING LOT UPGRADE SAINT JOHN #### DRAWING TITLE PRELIMINARY CONCEPT 2m0 4m Checked By Cadd Check (1200 FULL SCALE) PEA ##### Sheet 1 of 1 Name 15147-1 D-C01-CO2.DWG iqg No. 15147-1 P -T01 W7 GREEN SPACE J* 29 28 RICHMQMDSTREET- r34 26 y G re �j 28 S u • 'I zs � 2 24 P 6 23 ti P 40 ry 1] 19 9 20 21 12 22 \ 13 \ 14 15 \� v 16 ?3� lb 4 Variance Map Teen Resource Centre - 28 Richmond Street 35 N r • X 32 `. S� 0 3� 36 3 r 2)� I. 3.4 ante to 1.5m setback /e s �� 10 11 h� 72 PHASE 1 13 - 15 COMMERCIAL SPACES / Green line = internal area �� bject to 1.5m landscaping'va / PHASE 2 12 - .4 COMMERCIAL SPACES (TO B'. COMPLETED IN 2016/2017 A � rUNDS BECOME AVAILABLE) 102 — Variance to nil setbaqA with-raised landscapee Varian�e to 2m41 The City of Saint John Date: October -15-15 BY-LAW NUMBER C.P. 111- A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 4600 square metres, located at 28 Richmond Street and 91-101 Prince Edward Street, also identified as PID numbers 00012799, 00012435, 00012443, 00012807 and 00012427, from Mixed Commercial (CM) to General Commercial (CG) - all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111- ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a d6cr&6 ce qui suit : L'arr&6 de zonage de The City of Saint John, d6cr&6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 4 600 metres carr6s, situ6e au 28, rue Richmond et 91-101, rue Prince Edward, et portant les NID 00012799, 00012435, 00012443, 00012807 and 00012427, de zone commerciale mixte (CM) a zone commerciale g6n6rale (CG) - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du pr6sent arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2015, avec les signatures suivantes : 103 Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxi6me lecture - Third Reading - Troisi6me lecture - 103 BN1 Advertiser Name: Saint John Common Clerk Advertiser Code: S71206 Size: 4.00 x 10.25 in. Sales Rep: Doug Thomson PROPOSED ZONING BY-LAW AMENDMENT RE: 28 RICHMOND STREET & 91-101 PRINCE EDWARD STREET Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By-law at its regular meeting to be held in the Council Chamber on Monday, November 9, 2015 at 6:30 p. m., by: Rezoning a parcel of land having an area of approximately 4600 square metres, located at 28 Richmond Street and 91-101 Prince Edward Street, also identified as PID Nos. 00012799, 00012435,00012443,00012807 and 00012427, from Mixed Commercial (CM) to General Commercial (CG). REASON FOR CHANGE: To permit a commercial parking lot. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Growth and Community Development Services, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk 658-2862 Ad Number: 7949912R Ad ID: 7077183 Ad Legacy: 7949912 Current Date: Sep 30 2015 09:40AM Start Date: 10/15/2015 End Date: 10/15/2015 Color: BIW Client Approval OIC ❑ PROJET D£ MODIFICATION DE L'ARRtTE DI: ZONAGE OBJET: 28, RUE RICHMOND ET 91-101, RUE PRINCE EDWARD Par les presentes, un avis public est donne par lequei le conseil communal de The City of Saint John indique son intention d'etudier la modification suivante a I'Arrete de zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra dans la Salle du conseil le fundi 9 novembre 2015 a 18 h 30: Rezonage d'une parcelle de terrain d'une superficie d'environ 4 600 metres carres, situee au 28, rue Richmond et 91-101, rue Prince Edward, et portant les NID 00012799, 00012435, 00012443, 00012807 et 00012427, de zone commerciale mixte (CM) a zone commerciale generale (CG), RAISON DE LA MODIFICATION: Permettre un part de stationnement commercial. Torte personne interessee peut examiner le projet de modification au bureau du greffier communal ou au bureau du service de la croissance et du developpement ccmmunautaire a I'h6tel de vide situe au 15, Market Square, a Saint John, au Nouveau - Brunswick., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a I'attention du soussigne a I'h6tel de ville. Si vous avez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, Greffier communal 658-2862 M Corrections ❑ Pro -e ( S_ 1 611 (aussi disponible en frangais) Z<_& ll', VIP—J---" Type of Application `tn� ~� ❑ Municipal Plan Amendment ❑ Subdivision 0-41 6 2415❑ SEP S milar /Compatible Use Zoning By-law Amendment ❑ Variance ❑ emporary Use ❑ Amendment to Section 39 Conditions [ Conditional Use 1! 1 hange / Re-establishment of ❑ Zoning Confirmation Letter ❑ Letter for Liquor &sing Non -Conforming Use Contact Information Name of Applicant —TI?C, T r Cen o y- Vaccf in (,4rea-kr- Sctjn t JAA Mailing Address of Applicant (with Postal Code) Z' R i C. ✓fl mond Sal nit Ja horn U G Ea 1- 36 2, Home Telephone Number Fax Number 6L -t3 ~ Name of Property Owner (if different from applicant) Mailing Address (with Postal Code) Property Information Work Telephone Number (0 3a `5S E-mail Gu11,e•-cc, Location U l� ch mond S Fred 14L � q 2-80001 a�t3s, try 4 Civic # Street PID Existing Use of Property J-en"}�^+fG Proposed Use of Property Te -e_" C -e -n- 1�— Existing Plan Designation of Property cit t Proposed Plan Designation of Property Existing Zoning of Property G Proposed Zoning of Property Description of Application Describe what you propose to do (attach additional pages if necessary). SEd CX4-4,,_Gk{ A 1'e -44r NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (;n writing) to submit this application is required. Signature of Applicant a Date 5CP6 10 0115 For Office Use Only Signature of Owner )aA V_ Pau c "-, " k_ V Date to, 2015 Reviewed by Date Development Officer Information Accompanying Application: ❑ ❑ Letter of Intent Site Plan Fee �i ❑ Tentative Subdivision Plan ❑ Floor Plans ❑ Building Elevations ❑ Sign Drawings ❑ Other P.O. Box 1971 Saint John, Ne Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L 4L1 105 �• a SAINT JOIIN t rc* IZ TEEN RESOURCE CENTRE Teen Resource Centre 28 Richmond Street Saint John, NB E2i_ 3B2 Ph: 506-632-5531 Fax: 506-643-2939 WWW.ZRE4YT"9er 13"' 2015 Jody Kliffer Growth and Community Development Services City of Saint Joh Dear Jody: RE: Re -Zoning of TRC (the Resource Centre for Youth) Parking lot — 28 Richmond Street Thank you for taking the time to meet with me the other day. 1 appreciate all the help you were able to provide me. As per our discussion, I have completed the re -zoning application and included a drawing for the 28 Richmond St. location. TRC is a non-profit agency that provides free services and programs to youth in our community. Because of our location, a majority of youth we serve come from low socio-economic backgrounds and from the priority neighborhoods. In 2007, the Rotary Club of Saint John donated the building, located at 28 Richmond St, to TRC and in partnership in with the Municipal Rural Infrastructure program, it allowed TRC to re -fit the building to serve the needs of our community, as well as provide space for the Sexual Health Centre. Currently, we are refurbishing the 3Td level of our building to provide space to other non- profits. We have named our space, the Community Cluster and have the United Way and Partners for Workplace Inclusion as tenants and are negotiating with other non -profits as well. We are improving our existing building to better serve not only our clients, but the other non -profits as well. We are adding a sprinkler and security system, and an elevator that will improve accessibility to all who use our centre. Prior to TRC owning the building, Saint John Parking Commission managed the parking lot at 28 Richmond St. At this time, we are requesting that we are able to continue to use our lot to provide parking to our clients, current and future tenants and use the spots that are left over as a revenue source to support our programs and services. As mentioned above, we are refurbishing our 3rd level and this will include improvements to our parking lot area (entrance on Waterloo St.) that will improve the look of our outside area. If you have any additional questions, please feel free to contact me. Again, thank you for your assistance in this matter, inter: 1 y, f� J��// _ A ne Breau-Nason Executive Director 632-5531 106 107 t r ce TEEN RESOURCE CENTRE Oct 28'', 2015 Mayor and Common Council City of Saint John Dear Mayor and Common Council: RE: Re -Zoning of TRC (the Resource Centre for Youth) Parking Cot — 28 Richmond Street I would Iike to thank the Community Planning & Development department at the City of Saint John for assisting TRC with the re -zoning application. The Teen Resource Centre (TRC) is a non-profit agency that provides free services and programs to youth in our community. Because of our location., a majority of youth we serve come from low socio-cconomic backgrounds and from the priority neighborhoods. In 2007, the Rotary Club of Saint John donated the building, located at 28 Richmond St, to TRC and in partnership in with the Municipal Rural Infrastructure program, it allowed TRC to re -fit the building to serve the needs of our community, as well as provide space for the Sexual Health Centre. We have recently refurbished the 3Fd level of our building to provide space to other non -profits. We have named our space, the Community Cluster and have the United Way, Partners for Workplace Inclusion and Gentle Path Counselling as tenants and are negotiating with other non -profits as well. We are improving our existing building to better serve not only our clients, but the other non -profits as well. We are adding a sprinkler and security system, and an elevator that will improve accessibility to all who use our centre. Prior to TRC owning the building, Saint John Parking Commission managed the parking lot at 28 Richmond St. At this time, we are requesting that we are able to continue to use our lot to provide parking to our clients, current and future tenants and use the spots that are left over as a revenue source to support our programs and services. If you have any additional questions, please feel free to contact me. Again, thank you for your assistance in this matter, Sincerely, June Breau-Mason Executive Director 632-5531 W. r - 55 McDonald Street Zoning By -Law Text Amendment& Section 39 Amendment The City of Saint John 0.01 *, Community Planning & Development Growth & Community Development Services I Of� Of C6, CO 0 O IPA C6, xrx rdAVThM y[a+' ' � ,x XataeLre:E[. Xa-e�T® Ca Alit^?:J;:T[ • `'° rnr rarrHaLcnc [ ! MThaA� "uram rusuaFs +' '�� lanamac {�uRi1 �%5 ! -. OCra62.� ��aTBrr Rdair� llie✓�R eeuaor® (� 1•f `FM � I+t.. o Cmtl L@32r lL 09!V�bl m4 ILA". 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Heavy Industrial Policy LU -90 location criteria Policy CF -27 colocation of facilities Public facing component taff commendation Amend Section 39 conditions and Utility Service (US) zone Allow library as a permitted use Community Planning & Development Growth & Community Development Services PLANNING ADVISORY COMMITTEE October 21, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: The City of Saint John SUBJECT: Zoning By -Law Text Amendment and Section 39 Amendment 55 McDonald Street On September 28, 2015 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its October 20, 2015 meeting. Ms. Joann Hamilton -Barry, the applicant appeared before the Committee and indicated she was in favour of the staff recommendation. Ms. Hamilton -Barry responded to a question from the Committee regarding pedestrian access to the site, noting the project architect has considered this matter and a pedestrian walkway will be delineated on the site by pavement markings. No other persons appeared before the Committee regarding the application. After considering the report and information provided by the applicant, the Committee adopted staff recommendation to approve the Zoning By -Law Text Amendment and Section 39 Amendment for the property. RECOMMENDATION: That Common Council amend subsection 12.6(1) of The City of Saint John Zoning By-law by adding the following to the list of permitted uses in the Utility Service (US) Zone: - Library;" 2. That Common Council amend the Section 39 conditions imposed on the April 14, 2008 rezoning of the property located at 55 McDonald Street, also identified as PID numbers 00319939, 55188825, 55189948 and Page 1 of 2 122 Ms. Joann Hamilton -Barry 55 McDonald Street October 21, 2015 55189955, by deleting condition (a) and replacing it with the following: (a) The use of the rezoned area is limited to the following uses: an operations complex for Saint John Transit and/or a public library. Respectfully submitted, Eric Falkjar Chair Attachments Page 2 of 2 123 The City of Saint John Date: October 16, 2015 To: Planning Advisory Committee From: Community Planning & Development Growth & Community Development Services For: Meeting of Tuesday, October 20, 2015 SUBJECT Applicant: Saint John Free Public Library Owner: Saint John Transit Commission and the City of Saint John Location: 55 McDonald Street PID: 55188825, 55189948, 55189948, 00319939 Plan Designation: Business Centre Existing Zoning: Utility Service (US) Application Type: Zoning By -Law Text Amendment and Section 39 Amendment Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. Common Council has also requested the views of the Planning Advisory Committee concerning proposed amendments to the Section 39 conditions of the subject property. The Committee recommendation will be considered by Common Council at a public hearing on Monday, November 9, 2015. Page 1 of 5 124 Saint John Free Public Library 55 McDonald Street October 16, 2015 SUMMARY The applicant has applied for a text amendment to the Zoning By-law and an amendment to the Section 39 conditions imposed on the site to permit a public library in a portion of the Saint John Transit building. The east branch of the library is proposed to be relocated to the building. Approval of the Zoning By-law text amendment and Section 39 Amendment are recommended as it is supported by the Municipal Plan and will not impact the surrounding neighbourhood. In addition, a public -facing component such as a customer service centre is often a part of permitted uses and existing developments in the Utility Service (US) zone. RECOMMENDATION That Common Council amend subsection 12.6(1) of The City of Saint John Zoning By- law by adding the following to the list of permitted uses in the Utility Service (US) Zone: "- Library;" 2. That Common Council amend the Section 39 conditions imposed on the April 14, 2008 rezoning of the property located at 55 McDonald Street, also identified as PID numbers 00319939, 55188825, 55189948 and 55189955, by deleting condition (a) and replacinc it with the following: (a) The use of the rezoned area is limited to the following uses: an operations complex for Saint John Transit and/or a public library. DECISION HISTORY On April 14, 2008 Common Council rezoned the site to Utility Service (US) to allow for the construction of a transit facility. Section 39 conditions were imposed relating to site development standards and limiting the use of the property to an operations complex for Saint John Transit. At their meeting of March 25, 2008 the Planning Advisory Committee granted variances to permit the proposed development of the site with a maximum lot occupancy of 35%, a minimum of 85 off-street parking spaces, maximum driveway widths of 12.5 metres (41 feet) and a minimum landscaped parking setback of 4 metres (13 feet) for portions of the parking area adjacent to McDonald Street. Page 2of5 125 Saint John Free Public Library 55 McDonald Street October 16, 2015 ANALYSIS Proposal The applicant is proposing to relocate the East Branch of the Saint John Free Public Library into a portion of the existing transit operations facility. Currently the library is located at 545 Westmorland Road and the proposed new location was selected as part of a review for new leased space. The library branch would be located in a 530 square metre portion of the front of the building where the administrative and office functions of the transit commission are located. Site and Neighbourhood The 3 hectare site contains the existing 11,148 square metre Saint John Transit Operations Facility housing the maintenance and administrative functions of the Transit Commission. The surrounding neighbourhood consists of a mixture of commercial, institutional and residential land uses. The former Loch Lomond Mall is located on the opposite side of McDonald Street and various small-scale businesses, with a mix of commercial zoning, are located along Loch Lomond Road. Further to the west of the site along Loch Lomond Road, a school and two seniors care facilities are located on properties zoned Major Community Facility (CFM). Various forms of residential development including townhouses and singe unit dwellings are located on the north and south sides of Loch Lomond Road and are mostly zoned One -Unit Residential (R1) and Two -Unit Residential (R2). A large undeveloped parcel of land zoned Heavy Industrial (IH) is located immediately south of the subject site. Text Amendment and Section 39 Amendment The site is designated Business Centre in the Municipal Plan. Areas of the City designated Business Centre are envisioned to develop with a mix of commercial and light industrial uses that are more automobile dependent than those found in the Primary Centres. The Municipal Plan is silent regarding specific location criteria for libraries; however Policies LU -90 and CF -27 provide general guidance regarding the location of community facilities such as libraries. Policy LU -90, while it applies specifically to major community facilities located and accessed on a City-wide or regional basis, provides location criteria which are met by the proposed library location. These criteria include the proposed land use being a positive contribution to the neighbourhood and the site being serviced by the appropriate municipal services, public transit and active transportation linkages. The proposal meets these criteria. Staff note that the proposal to co -locate the library with an existing community facility also meets the broad intent of Policy CF -27 which seeks to co -locate community centres with other community facilities when possible. Page 3of5 126 Saint John Free Public Library 55 McDonald Street October 16, 2015 Currently, a library is only a permitted use in Neighbourhood Community Facility (CFN) and Major Community Facility (CFM) zones and all commercial zones with the exception of the Corridor Commercial (CC) and Business Park Commercial (CBP) zones. The property is zoned Utility Service (US) which is a zone specifically developed for a range of facilities which have a municipal or public utility function including works depots and water treatment facilities. While uses in this zone tend to be more industrial in nature, many such as the City's Municipal Operations centre on Rothesay Avenue and the Saint John Energy Facility on Simms Street include administrative functions which often have a public -facing service component. Given this, staff consider the location of a library, a land use that has a greater degree of public interaction, in the Utility Service (US) zone to be reasonable. From a land use perspective, the main considerations with locating the library at this site are the potential for traffic and parking conflicts between traffic associated with the transit facility and vehicle and pedestrian traffic accessing the library. From discussions with representatives of Saint John Transit, employee parking will not be in the area surrounding the main building entrance, which leaves these 18 spaces for use by library patrons. Saint John Transit also plans to install signage to control traffic on the site in order to reduce the potential for conflicts between private vehicles and buses. Conclusion Inclusion of a library in the list of permitted uses in the Utility Service (US) zone is supported as it conforms to the Municipal Plan policy regarding co -location of facilities. In addition public - facing components such as customer service centres are often a component of uses permitted in the Utility Service (US) zone. Therefore the proposed text amendment to the Zoning By-law and Section 39 amendment for the site are recommended for approval. ALTERNATIVES AND OTHER CONSIDERATIONS No other alternatives were considered. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on October 1, 2015. The public hearing for the rezoning was advertised in the Telegraph -Journal on October 15, 2015 and will also be advertised on Tuesday, November 3. Page 4 of 5 127 Saint John Free Public Library 55 McDonald Street October 16, 2015 SIGNATURES AND CONTACT Prepared by: X/ Mark Reade, P.Eng., MCIP, RPP Senior Planner Contact: Mark Reade Phone: 506.674.4238 E-mail: mark.reade@saintjohn.ca Project: 15-196 APPFKInIX Map 1: Site Location Map 2: Municipal Plan Map 3: Zoning Map 4: Aerial Photography Map 5: Site Photography Submission 1: Floor Plans Apprpved by: i Jacqueline Hamilton, MURP, MCIP, RPP Commissioner Page 5 of 5 128 E Map 1 - Site Location DThe Cityate: Septee Saint John 01 129 mber-20-15 �® Saint John Free Public Library. - 55 McDonald Street I Som w, Stable \i Map 2 - Future Land Use The City e Saint John 130 Date: September -20-15 Saint John Free Public Library. - 55 McDonald Street o Som RM R1 R2, \__� -Property Parcels (IH) Heavy Industrial (US) Utility Service (CBP) Business Park Commercial (R1) One -Unit Residential (CFM) Major Community Facility (R2) Two -Unit Residential (CG) General Commercial (RL) Low -Rise Residential (CL) Local Commercial (RM) Mid -Rise Residential RM RMS R2 < P'o R2\ CG OQIP O� O� VOG CG \ C CBP Map 3 - Zoning 131 Saint John Free Public Library. - 55 McDonald Street RM, Property Parcels Section 39 Conditions The City of Saint John Date: September -20-15 �a l 207 �� O' 5 � do e ♦ • C 'Oe. 100 NIf Map 4 - Aerial Photography 132 Saint John Free Public Library. - 55 McDonald Street The City of Saint John Date: September -20-15 �a 0 25 m of-, FINE View of entrance to building. View of parking area. Map 5 - Site Photography 133 Saint John Free Public Library - 55 McDonald Street v View of entrance to building. u A. Parking at building entrance. The City of Saint John Date: October -08-15 1 KEY PLAN SCALE 1:250 VESTIBULE X — \• 1004 W �I ® DVD'S 1011 1005 WC 1007 STORAGE ••III �� ® SII U16 STUDY PM� LI 5KAKY MAIN ENTRANCE 1019 1003 LIBRARY MANAGER 1012 CORRIDOR STAFF WORKROOM 1013 FRONT DESK 1015 F0 17G 2 PROPOSED LIBRARY AREA SCALE 1:50 • •I MULTI-PURPOSE ROOM CHILDREN'S AREA 1017 1008 STAFF ROOM LAN TOTAL SQUARE FOOTAGE = 572G ft. 51. RICHARD & CO. ARCHITECTURE INC. b MM 531112T, 5,W JOtBt, NA. E21. Me M 606 611-1]61 M,. SOB [OY-7017 dechanical Consultant: M& /Maricor 61 Union Street, Suite 1416 Saint John, NB E21. 1A2 Bus: (506) 642-5711 Fax: (5136) t Electrical Consultant: M&Rricor 61 Union Street, Suite 1410 Saint John, NB E21- 1A2 bus: (506) 642-5711Fax: (506) 648-9112 No.1 Revision I Date ect Title: East Branch Library Relocation awing Title: PROPOSED LIBRARY Mgt16a W MRR "ma" l No. 1 --o' ° MRR Job No': 25908 Bowe LAG DBr6l April 2015 AS NOTED Drawing No.: Wim, 1004 W Q DVD'S 1011 1005 WC 1007 STORAGE • •I MULTI-PURPOSE ROOM CHILDREN'S AREA 1017 1008 STAFF ROOM LAN TOTAL SQUARE FOOTAGE = 572G ft. 51. RICHARD & CO. ARCHITECTURE INC. b MM 531112T, 5,W JOtBt, NA. E21. Me M 606 611-1]61 M,. SOB [OY-7017 dechanical Consultant: M& /Maricor 61 Union Street, Suite 1416 Saint John, NB E21. 1A2 Bus: (506) 642-5711 Fax: (5136) t Electrical Consultant: M&Rricor 61 Union Street, Suite 1410 Saint John, NB E21- 1A2 bus: (506) 642-5711Fax: (506) 648-9112 No.1 Revision I Date ect Title: East Branch Library Relocation awing Title: PROPOSED LIBRARY Mgt16a W MRR "ma" l No. 1 --o' ° MRR Job No': 25908 Bowe LAG DBr6l April 2015 AS NOTED Drawing No.: Wim, ®CONSTRUCTION NOPM1 NIC CASH 000 100�So8x ROOM F A EXIT 1001 1D 002A VESTIBULE SEE DWG A3 FOR LIBRARY MANAGER CABINET DETAILS - 1100-21 VAULT NEW FOUNTAIN 91004 003 SEE MECHANICAL LIBRARY MANAGER DVD'5 7 CONSTRUCTION NOTES: °` °°°A' 44 INDOW5 o +I F.E. MANAGER'S 101 I MILDEW RESISTANT WALL TYPE � INFILL CONCRETE 41 O� CORP. pD 1032 20 OCONSTRUCT NEW WALLS AND INFILL5 AT LOCATIONS SHOWN ON 00± BLOCK WALL ; NOTE: THI5 D o< WALL TO SLOPE DRAWINGS. REFERENCE WALL TYPES AND NEW CONDITIONS FLOOR PLAN. 689- D 1 0008 D 1003 1012 AT TOP. +1 ALL WALLS TO BE PRIMED, AND PAINTED WITH MIN. 3 FINISHED COATS. MAGAZINES CORRIDOR 6385-_ RELOCATED F.E. ' 1 �1 0 COORDINATE 02 - 2O INSTALL NEW DOORS FRAMES HARDWARE AND GLAZING AS PER OFFICE LOCATION OF NEW W 910 3w9-1 NN o WITH SCHEDULE. INCLUDE PROVISION OF THRESHOLDS TO SUIT. NOTE: WHERE EXISTING SHEAR WALL w9-4 DOOR5 ARE BEING INSTALLED INTO EXISTING WALL5, PATCH, REPAIR AND BRACING TO REMAIN. 4 REPAINT ASSOCIATED WALLS FULL LENGTH BOTH SIDES OF OPENINGS, WID_1 ORELOCATE EXISTING IDENTIFIED DOOR5, FRAMES, HARDWARE, AND GLAZING 1014 311 AS NOTED IN SCHEDULE ON DRAWING A -G. SEE DWG A4 FOR COUNTER DETAILS. 1 TYPICAL. O PROVIDE NEW FLOORING AS DESCRIBED ON FLOORING DRAWING A-5. n 5O MAKE MODIFICATIONS TO EXISTING CEILINGS AS NOTED ON DRAWING A-7. P T{P • O SEE DLOf FOR CONSN GO RELOCATE EXISTING LOCKERS AS DIRECTED BY THE MANAGER. 4 DETAIRONT DESK. APONTDff5KCONSTRUCT NEW PART HEIGHT WALL, HEIGHT AND TYPE AS SCHEDULED. Og RELOCATE EXISTING EXERCISE EQUIPMENT TO LOCKER ROOM AS DIRECTED WI)_I Dlola BY THE MANAGER. OREINSTALL EXISTING PA55 THROUGH WINDOW TO NEW LOCATION AS NOTED WD -2 O 8 RELOCATED N DRAWINGS. 44 41 IwoI 0 IDENTIFIED FURNITURE WITHIN EXISTING TRANSIT ADMINISTRATION STUDY RM IG ARE/VDI5PATCH AREA TO BE TEMPORARILY MOVED AND RENDERED FULLY OPERATIONAL WITHIN THE IDENTIFIED AREA OF THE EXISTING TRANSIT F.E. ADMINISTRATION AREA. PROVIDE POWER AND COMMUNICATIONS AS D 1019C REQUIRED TO ENSURE SYSTEMS ARE FULLY OPERATIONAL. SEE DWG. A- 1. 40 IDENTIFIED FURNITURE TO BE RELOCATED FROM TEMPORARY LOCATION TO LIBRARY D 10190 D ozo RELOCATED TRANSIT AREA ADMINISTRATION AREA/DISPATCH AREA AS MAIN SCHEDULED. PROVIDE POWER AND COMMUNICATIONS AS REQUIRED TO ENTRANCE WC' ENSURE SYSTEMS ARE FULLY OPERATIONAL. D 1019A 1019 a D 2 1102C 2 THE PHASED CONSTRUCTION OF THE TRANSIT ADMINISTRATION AREA IS TO D 101915 32v 3 AN. BE FULLY COORDINATED WITH THE PHASED OCCUPANCY OF THE RELOCATED 4o OOM SAINT JOHN EAST LIBRARY. THE CONTRACTOR 15 TO SUBMIT, POR REVIEW 102 ss 1021 AND COMMENTARY, THE PROPOSED PHASING SCHEDULE FOR BOTH BOOK OCCUPANCIES MUST ENSURE THAT OCCUPANCY OBJECTIVES OF EITHER ENTITY 15 NOT COMPROMISED. D1022 3 NEW DI5PATCH/5ERICE SUPERVISORS AREA TO BE FULLY PREPPED, PRIMED AND PAINTED WITH EXISTING FLOORING TO REMAIN FULLY PROTECTED THROUGHOUT THE CONSTRUCTION. CONSTRUCT KITCHENETTE# I AS DETAILED AND AS SPECIFIED. 14 CONTROL ACCESS HARDWARE TO BE MODIFIED TO SUIT BOTH SPECIFIC SECURITY AND OPERATIONAL REQUIREMENTS OF SJ TRANSIT. HARDWARE 3 CONSTRUCT MAIN LIBRARY DESK AND COUNTER AS DETAILED AND AS SUPPLIER 15 TO COORDINATE FUNCTIONS AND KEYING WITH TRANSIT SPECIFIED. NOTE REQUIREMENT FOR INTEGRATION OF POWER AND MANAGER AND PROJECT MANAGER THROUGH THE GENERAL CONTRACTOR, COMMUNICATION. 5 EXISTING LAN ROOM DOOR/FRAME/HAP.DWARE IS TO BE RELOCATED CLEAR OF NEW WALL TO BE CONSTRUCTED ADJACENT. PATCH E REPAIR WALL CONSTRUCT KITCHENETTE#2 AS DETAILED AND AS SPECIFIED. RELOCATE GOOD TO EXISTING FOLLOWING ASSOCIATED DEMOLITION. REFERENCE EXISTING SINK TO NEW COUNTER. PAINTING SCHEDULE. <G> WHERE WALL5, DOOR5 AND FRAMES, HARDWARE, LOCKERS, CASEWORK, CABINETRY ETC. ARE REMOVED, PATCH FLOORING GOOD TO EXISTING RELOCATE EXISTING DOUBLE DOORS, FRAME AND HARDWARE. PATCH AND USING NEW MATERIALS TO FULLY MATCH EXISTING IN COLOUR TEXTURE AND REPAIR WALL AND FLOOR AT DEMOLITION AND REMOVALS GOOD TO MATERIAL TYPE. EXISTING. 1 7 PROVIDE NEW FOUNTAIN LOCATED OUTSIDE P.00M5 1 004 AND 1005. CONTRACTOR 15 TO PATCH AND PAINT WALL GOOD TO EXISTING <8> CHANGE SWING OF EXISTING TOILET PARTITION TO SWING INTO STALL. FOLLOWING INSTALLATION OF UNIT. REFERENCE MECHANICAL DRAWINGS. RE -USE EXISTING HARDWARE. PATCH AND REPAIR DOOR AND PARTITION 'GOOD TO EXISTING'. <0> COMPLETE PATCHING AND REPAIR ASSOCIATED WITH MECHANICAL AND ELECTRICAL DEMOLITION AND REMOVALS, INSTALLATIONS ANDQ INSTALL NEW CARPET TILE OVER EXISTING HARD TILE TO REMAIN. MODIFICATIONS. REFERENCE SPECIFICATION SECTION 09 G8 00 AND DRAWING A-5. 9 EXISTING SINK TO BE RELOCATED. SEE MECHANICAL. NEW JANITORS CLOSET TO BE COMPLETE WITH SET SINK - SEE CONSTRUCT NEW CASEWORK AS DETAILED. SEE DWGS A-3 AND A-4. MECHANICAL. 21 INSTALL NEW CHANGE TABLES IN WASHROOMS 004 AND 1020. 3� INSTALL DOUBLE DOOR BOOK DROP WITHIN NEW WALL. SEE SPECIFICATION SECTION 10 20 00. 2� CONSTRUCT NEW WALL5 AND INFILL WITHIN AREA OF EXISTING STAFF ROOM AS PER WALL TYPES. ALIGN POSITION OF NEW WALLS WITH EDGES OF 4p ACCESS CONTROL OF HARDWARE TO BE MODIFIED TO MEET SECURITY AND EXISTING CABINETS TO REMAIN. ONLY REMOVE OUTERMOST CABINETS. OPERATIONAL REQUIREMENTS OF THE LIBRARY. HARDWARE SUPPLIER 15 TO TRENCH WALL TO FACILITATE THE MECHANICAL TIE-IN OF THE NEW COORDINATE FUNCTIONS AND KEYING WITH LIBRARY REGIONAL DIRECTOR MULTI-PURPOSE ROOM SINK WITH THE EXISTING STAFF ROOM SINK. PATCH AND PROJECT MANAGER THROUGH THE GENERAL CONTRACTOR. SEE AND REPAIR WALL GOOD TO EXISTING. REINSTALL CABINETS REMOVED TO SPECIFICATION SECTION 08 71 00. FACILITATE THE TRENCHING GOOD TO EXISTING. REMOVE EXISTING COUNTER -TOP AND REPLACE WITH NEW. PLASTIC 41 REMOVE EXISTING CARPET TILE AND REPLACE WITH NEW. SEE LAMINATE. COLOUR BY ARCHITECT. SEE DRAWING A-3. SPECIFICATION SECTION 09 G8 00. RELOCATE EXISTING REFRIGERATOR ENSURING ACCOMMODATION OF ELECTRICAL CODE REQUIREMENTS. <8> INSTALL NEW GLAZED UNITS ON A 450 ANGLE AS PER SCHEDULE. NEW COAT CLOSET TO BE COMPLETE WITH UPPER SHELF, BOOT RACK AND ROD. 0>INSTALL NEW AND RELOCATED SHELVING WHERE INDICATED AND AS CONSTRUCT NEW STORAGE UNIT AS DETAILED AND AS PER SPECIFIED. SEE SPECIFICATION SECTION OG 40 00. SPECIFICATIONS. AT AREA OF DEMOLISHED CONCRETE BLOCK, ENSURE SURFACES 44 PROVIDE NEW COMPUTER SHELF AT PERIMETER OF LIBRARY SPACE WHERE REMAINING ARE SMOOTH, IN FULL ALIGNMENT AND TRUE TO SURFACES TO INDICATED AND AS DETAILED ON DRAWING A-4. REMAIN. FLOORING ADJACENT DEMOLITION TO BE REMOVED AT LEAST THE DEPTH OF ONE FULL TILE TO EACH SIDE OF DEMOLISHED WALL. INFILL FLOORING WHERE REMOVED WITH NEW MATERIAL TO MATCH EXISTING IN PAINT UNDERSIDE OF GALLERY ROOF BY OTHERS. PROFILE, COLOUR, TEXTURE, SIZE AND MATERIAL/PRODUCT. NEW WALLS OF WORKROOM TO BE COORDINATED IN TERMS OF ALL CEILING, UNDERSIDE OF ROOF ELEMENTS, ETC. EXPOSED THROUGH 4G PLACEMENT WITH MECHANICAL AND ELECTRICAL ELEMENTS ABOVE. THE DEMOLITIONS AND MODIFICATIONS OR AS ADDED THROUGH CONSTRUCT NEW STORAGE CABINETS AS DETAILED AND AS SPECIFIED. MECHANICAL ELECTRICAL IMPROVEMENTS ARE TO BE PAINTED TO MATCH EXISTING. REFERENCE DRAWING A-7. 31 PROVIDE AN OPENING IN THE SHEER WALL AT FLOOR LEVEL AND AS CLOSE AS POSSIBLE TO THE LOCATION SHOWN ON THE DRAWING. SIZE OF SIGNAGE WITHIN THE INTERIOR OF THE LIBRARY AND TRANSIT OPENING TO ALLOW THE PUSH THROUGH OF A LOADED LIBRARY CART ADMINISTRATION AREA5 TO BE SUPPLIED AND INSTALLED AS PER APPROXIMATELY 500MM WIDE BY 1050MM HIGH. SPECIFICATION SECTION 10 14 12. REFERENCE DRAWING A-8. STAFF WORKROOM 1013 CONSTRUCT WALL TO 2134mm HIGH 1005 N WC MULTI-PURPOSE \k ROOM 10102 SEE D� WG A3 FOR KITCHENETTE # I DETAILS. Q SEE NOTE 50- CHILDREN5 AREA 017 5f 1007 OFFICE 1006 /� MECH/EEC ROOM �ESEE DWG A3 FOR / STAFF ROOM INTERIOR ELEVATIONS J o egg �x 00 LA ROOM 1040 STORAGE 1039 WALL TYPES SCALE 1:10 TYPICAL WALL TYPE u.n.c. I LAYER OF 1 5.9mm TYPEX" GYPSUM BOARD 3 I x92 METAL STUDS @ 400 o.c. W I c/w BATT INSULATION I LAYER OF 1 5.9mm TYPE"X" GYPSUM BOARD WALLS FROM FLOOR TO u/s OF STRUCTURE TAPE, CRACKFILL. SAND, PRIME, AND PAINT WITH MINIMUM 2 FINISH COATS. COLOUR TO MATCH EXISTING ADJACENT WALL5. WALL INFILL FOR I HOUR RATED WALL I LAYER OF 1-5.9mm TYPE"X" GYPSUM BOARD (ONE SIDE) W� 31 x92 METAL STUDS @ 400 o.c. c/w BATT INSULATION 2 LAYERS OF 1 5.9mm TYPE"X" GYPSUM BOARD (ON OTHER SIDE) WALLS FROM FLOOR TO u/5 OF STRUCTURE TAPE, CRACKFILL, SAND, PRIME, AND PAINT WITH MINIMUM 2 FINISH COATS COLOUR TO MATCH EXISTING. / m D( 1039) � O OFFICE Y W3 1035 01038 COR RAMP R_ —, Fn z 1:12 / 91033 p� F.E. MANAGER'S 1036 MILDEW RESISTANT WALL TYPE OFFICE 1033 103 1 o SO CORP. pD 1032 20 cp MEETING ROOM 032 CRR. 1037 � I LAYER OF 1 2.7mm MILDEW P.E515TANT 9102 PARTITIONGYPSUM 1 �1 0 DOOR 02 qh s &` 91030 OFFICE 1028 31 x92 METAL STUDS @ 400 oz. SEE DWG A3 FOR KITCHENETTE #2 F DETAILS. STAFF RELOCA- LOUNGE III 2G WC/LOCKER RM WALL MODIFICATION - I HOUR EXISTING WALL TO REMAIN: I LAYER OF 1 5.9mm TYPE"X" GYPSUM BOARD 31 x92 METAL STUDS @ 400 o.c. c/w BATT INSULATION I LAYER OF 1 5.9mm TYPE"X" GYPSUM BOARD WALLS FROM FLOOR TO u/s OF STRUCTURE ADD I ADDITIONAL LAYER OF 1 5.9mm TYPE "X" GYPSUM BOARD TO EXISTING WALL. TAPE, CRACKFILL, SAND, PRIME, AND PAINT WITH MINIMUM 2 FINISH COATS COLOURTO MATCH EXISTING. RELOCATED LOCKERS / DISPATCH 13 4 �_3 PAT O SERVICE ENTRANCE 9 SUPERVISORS 1023 1025 CONCRETE BLOCK INFILL 200mm CONCRETE BLOCK WALL dw REINFORCING SMOOTH OUTSIDE LAYER OF CONCRETE BLOCK AND PRIME AND PAINT WITH MINIMUM 2 FINISH COATS COLOUR TO MATCH EXISTING ADJACENT WALL5. �\/DIa23B � LEGEND NEW LOCATION OF PA55 THP.0 WINDOW NEW ROOM NUMBERS 1026 I NEW CONDITIONS FLOOR PLAN NEW DOORNUMBEF5 D1o23 A SCALE 1:100 NEW W I WALL5 W NEW W2 WALL5 (I H) yV2 NIC MODIFIED W3 WALLS (I H)- 44 EXTERIOR SIGNAGE TO BE PROVIDED BY OTHERS COORDINATION BY THI5 CONTRACTOR. NEW W4 WALLS W4 a GENERAL CONTRACTOR TO COORDINATE INSTALLATION OF FURNISHINGS PROVIDED BY OTHERS. CONCRETE BLOCK WALL W5 WS D PROVIDE AN ADDITIONAL LAYER OF 1 5.9mm TYPE "X" GYPSUM BOARD TO EXISTING WALLS TO CREATE A NEW I HOUR FIRE RATED WALL BETWEEN THE NEW GLAZING NEW LIBRARY AND TRANSIT AREAS. WALL TO BE FROM FLOOR TO U/5 OF STRUCTURE CONTINUOUS. 0 5 1NEW DOORS I \ 51 EXISTING PORTION OF WALLTO REMAIN, PATCH AND REPAIR AND REFINISH. I EXISTING ELECTRICAL PANELS TO REMAIN, PAINT TO MATCH WALL COLOUR. FIRE EXTINGUISHER LOCATIONS F.E� CONSTRUCT NEW COUNTER SURROUNDING EXISTING MANIFOLD TO REMAIN. PROVIDE ACCESS (DOUBLE LOCKING DOORS) TO MANIFOLD SIDE AND NOT INCLUDED IN CONTRACT NIC PROVIDE 2 PULL OUT DRAWERS WITH GUIDES ON OPPOSITE SIDE c/w DOUBLE LOCKING DOORS. DETAIL TO BE 51MILARTO DETAIL H/A4. NOTE: HEIGHT TO BE REVIEWED PRIOR TO CONSTRUCTION OF UNIT. FIRST AID KIT LOCATION F.A. 135 ■■■. RICHARD & CO. ARCHITECTURE INC. ■■. 40 WATER STREET, SAINT JOHN, N.B., E21L 2A5 TEL 506 633-1361 CELL 506 ii■iiiii 609-7047 Mechanical Consultant: Mow' Maricor 61 Union Street, Suite 1410 Saint John, NB E21L 1A2 Bus: (506) 642-5711 Fax: (506) 648-9112 www.mcw.com Electrical Consultant: MEV Maricor 61 Union Street, Suite 1410 Saint John, NB E2L 1A2 Bus: (506) 642-5711 Fax: (506) 648-9112 www.mcw.com ARcha•1 R. Richard RICHARD a co. U"MCW QK 90,; cc ea r No.1 Revision I Date 1 1 ISSUED FOR TENDER 015-06-08 Project Title: EAST LIBRARY RELOCATION Drawing Title: NEW CONDITIONS FLOOR PLAN Designed 8y: MRR Revision No. Approved By: MRR Job No.: 25908 Drawn By: LAG Date: June 8, 2015 Scale: AS NOTED Drawing No.: A-2 MILDEW RESISTANT WALL TYPE MODIFY TOILET I LAYER OF 1 2.7mm MILDEW P.E515TANT WASHROOM PARTITIONGYPSUM BOARD 1030 DOOR W I 31 x92 METAL STUDS @ 400 oz. t I LAYER OF 1 2.7mm MILDEW RESISTANT GYPSUM BOARD WALLS FROM FLOOR TO 1980mm HIGH TAPE, CRACKFILL, SAND, PRJME, AND PAINT WITH NEW WALL MINIMUM 2 FINISH COATS OF MILDEW LOCKER RMgE HEIGHT TO RESISTANT PAINT. 029 1980mm COLOUR TO MATCH EXISTING ADJACENT WALLS. RELOCATED LOCKERS / DISPATCH 13 4 �_3 PAT O SERVICE ENTRANCE 9 SUPERVISORS 1023 1025 CONCRETE BLOCK INFILL 200mm CONCRETE BLOCK WALL dw REINFORCING SMOOTH OUTSIDE LAYER OF CONCRETE BLOCK AND PRIME AND PAINT WITH MINIMUM 2 FINISH COATS COLOUR TO MATCH EXISTING ADJACENT WALL5. �\/DIa23B � LEGEND NEW LOCATION OF PA55 THP.0 WINDOW NEW ROOM NUMBERS 1026 I NEW CONDITIONS FLOOR PLAN NEW DOORNUMBEF5 D1o23 A SCALE 1:100 NEW W I WALL5 W NEW W2 WALL5 (I H) yV2 NIC MODIFIED W3 WALLS (I H)- 44 EXTERIOR SIGNAGE TO BE PROVIDED BY OTHERS COORDINATION BY THI5 CONTRACTOR. NEW W4 WALLS W4 a GENERAL CONTRACTOR TO COORDINATE INSTALLATION OF FURNISHINGS PROVIDED BY OTHERS. CONCRETE BLOCK WALL W5 WS D PROVIDE AN ADDITIONAL LAYER OF 1 5.9mm TYPE "X" GYPSUM BOARD TO EXISTING WALLS TO CREATE A NEW I HOUR FIRE RATED WALL BETWEEN THE NEW GLAZING NEW LIBRARY AND TRANSIT AREAS. WALL TO BE FROM FLOOR TO U/5 OF STRUCTURE CONTINUOUS. 0 5 1NEW DOORS I \ 51 EXISTING PORTION OF WALLTO REMAIN, PATCH AND REPAIR AND REFINISH. I EXISTING ELECTRICAL PANELS TO REMAIN, PAINT TO MATCH WALL COLOUR. FIRE EXTINGUISHER LOCATIONS F.E� CONSTRUCT NEW COUNTER SURROUNDING EXISTING MANIFOLD TO REMAIN. PROVIDE ACCESS (DOUBLE LOCKING DOORS) TO MANIFOLD SIDE AND NOT INCLUDED IN CONTRACT NIC PROVIDE 2 PULL OUT DRAWERS WITH GUIDES ON OPPOSITE SIDE c/w DOUBLE LOCKING DOORS. DETAIL TO BE 51MILARTO DETAIL H/A4. NOTE: HEIGHT TO BE REVIEWED PRIOR TO CONSTRUCTION OF UNIT. FIRST AID KIT LOCATION F.A. 135 ■■■. RICHARD & CO. ARCHITECTURE INC. ■■. 40 WATER STREET, SAINT JOHN, N.B., E21L 2A5 TEL 506 633-1361 CELL 506 ii■iiiii 609-7047 Mechanical Consultant: Mow' Maricor 61 Union Street, Suite 1410 Saint John, NB E21L 1A2 Bus: (506) 642-5711 Fax: (506) 648-9112 www.mcw.com Electrical Consultant: MEV Maricor 61 Union Street, Suite 1410 Saint John, NB E2L 1A2 Bus: (506) 642-5711 Fax: (506) 648-9112 www.mcw.com ARcha•1 R. Richard RICHARD a co. U"MCW QK 90,; cc ea r No.1 Revision I Date 1 1 ISSUED FOR TENDER 015-06-08 Project Title: EAST LIBRARY RELOCATION Drawing Title: NEW CONDITIONS FLOOR PLAN Designed 8y: MRR Revision No. Approved By: MRR Job No.: 25908 Drawn By: LAG Date: June 8, 2015 Scale: AS NOTED Drawing No.: A-2 BY-LAW NUMBER C.P. 111- A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending subsection 12.6(1) by adding the following to the list of permitted uses in the Utility Service (US) Zone: "- library" IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111- ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a d6cr&6 ce qui suit : Uarret6 de zonage de The City of Saint John, d6cret6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification du paragraphe 12.6(1) par 1'adjonction de 1'616ment suivant a la liste d'usages permis dans la zone de services publics (US) - bibliotheque » EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2015, avec les signatures suivantes 136 Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 136 BUI Advertiser Name, Saint John Common Clerk Advertiser Code: S71206 Size: 4.00 x 12.00 in. Sales Rep: Doug Thomson PROPOSED ZONING BY-LAW AMENDMENT AND SECTION 39 AMENDMENT RE: 55 McDONALD STREET Public Notice is hereby given that the Common Council of The City of Saint john intends to consider amending The City of Saint John Zoning Sy -law, as well as intends to consider a proposal, at its regular meeting to be held in the Council Chamber on Monday, November 9, 2015 at 6.30 p.m., by: I . Amending subsection 12.6(1) of The City of Saint John Zoning By-law by adding the following to the list of permitted uses in the Utlity Service (US) Zone: Library;" 2. Amending the Section 39 conditions imposed on the April 14, 2008 rezoning of the property located at 55 McDonald Street, also identified as PID numbers 00319939, 55188825, 55189948 and 55189955, to permit a revised proposal. REASON FOR CHANGE: To permit a public library in a portion of the Saint John Transit building. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Growth and Community Development Services, City Hall, 15 Market Square, Saint john, N.B. between the hours of 8.30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Cierk 658-2862 PROIETS DE MODIFICATION DE L'ARR@TIt DE ZONAGE ET DE MODIFICATION DE UARTICLE 39 OBJET: 55, RUE McDONALD Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'etudier la modification suivante a I'Arrete de zonage de The City of Saint John, et d'examiner vne proposition, lors de la reunion crdinaire qui se tiendra dans la salle du conseil Ie lundi 9 novernbre 2015 a 18 h 30: 1, Modification du paragraphe 12.6(1) de I' Arrete de zonage de The City of Saint John par I'adjonction de i'element suivant a la liste d'usages permis dans la zone de services publics (US) « - bibliotheque; 2. Modification des conditions imposees en vertu de I'article 39, le 14 avril 2008, relativement au rezonage du parcelle de terrain, situee au 55, rue McDonald, et portant les NID 00319939, 55188825, 55189948 et 55189955, pour permettre la presentation d'une proposition r2visee. RAISON DE LA MODIFICATION: Permettre une bibiiotheque publique dans une portion de 1'edifice Saint John Transit. Toute personneinteressee peut examiner ie projet de modification au bureau du greffier communal ou au bureau du service de la croissance et du developpement communautaire a i'h6tel de ville situe au 15, Market Square, 6 Saint John, au Nouveau -Brunswick., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vas objections au projet de modification par ecrit a I'attention du soussigne a 1'h6tel de ville. Si vous avez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contactor le bureau du greffier communal. Jonathan Taylor, Greffier communal 658-2862 Ad Number: 79457978 Ad ID: 7076631 Ad Legacy: 7945797 Current Date: Sep 28 2015 09:49AM Start Date: 10/15/2015 End Date: 11/3/2015 Color: CMY Client Approval OK p 137 Corrections p IM1111111111 (aussi disponible en fran�ais) Type of Application ❑ Municipal Plan Amendment 0 Subdivision ❑ Similar/ Compatible Use ® Zoning By-law Amendment ❑ Variance ❑ Temporary Use ® Amendment to Section 39 Conditions ❑ Conditional Use ❑ Change / Re-establishment of ❑ Zoning Confirmation Letter ❑ Letter for Liquor Licensing Non -Conforming Use Contact Information 12, r f Name of Applicant /r7 cX1 /2/7 �Z r('.�7%jC L /12raf` jov" �7 11am/I �T�11 e lr LI G?f7� SPC f Mailing Address of Applicant (with Postal Code)-/ Markel 6 yal Z 62 Zlo Home Telephone �N�umber 6 r2 - 1Z' 1� Work Telephone Number - 77 70 ,c FaxNumber_6J j " Z2—ZS E-mail 06,194; f7G/�i�_/�/'%-ZJC!%/' ) f7b Cq Name of Property Owner (if different from applicant) S,71 7f �/% rr f7S �'/ g/ �ri Sry /.�� 1,M17 Mailing Address (with Postal Code) 66- MC- L226��_.Jj�%r'�e, �f.P//7l` c1C1�/�� -47 OC 7 Property Information Location :rs J` /ylG /tJ/lL1�L1%�� JrJJ� Civic #rr Street PID Existing Use of Property 7% ll$i' Faa, Proposed Use of Property 72&2Sif Existing Plan Designation of Property Proposed Plan Designation of Property Existing Zoning of Property LIS Proposed Zoning of Property +% i + 1,i'rnrrr 2� Description of Application�if Describe what you propose to do (attach additional pages if necessary). Amend oecfi©n 3Y condifans alxl I -ext Qm rne17� IV 411'71dV 017W rVke_ �Lf5" Zone k Pe�rn,•t the relQM17cn Lam, East t31_a1 .h oYC e , M171 &hn &c chic Lazry , -Lid bac i`i v Jhf�riar Q ori no exkrnal IVolk eX e,�Pr NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. Signature of Applica ,% Signature of Owner Date a��2f 7Q 1 Date �JelYi7r Y �7 2Q 1 lie For Office Use1�111141v �� Reviewed by Date Development Officer Information Accompanying Application: J E r Ll Letter of Intent ❑ Tentative Subdivision Plan Floor Plans iV1,14,- ��JgJs Site Plan Building Elevations ❑ Sign Drawings Fee �� Other AQa21,7ra L!i/�f3'L'Ttt4. • ` SA I N'S P.O. Box 1471 5aintjahn, NB Canada E2L 4L1 www.salntjohn.n C.P. 1971 5aintjohn. N. -B. Canada E2L 4L1 7ix.M+a1'salncionn SAINT IE)Jt IV 138 General Collection sanementl This information is being collected in order jar the City of Sainl John to deliver an exisnngprogram I service; the collection is limited to that which is necessary to deliver the program ;'service. Unless required to do so by law, the City of Saint John will not share your personal information with any third parry without your express consent. The legal authority for collecting this information is to be found in the Municipalities Act and the Right to Information and Protection of Privacy Act. For further information or questions regarding the collection ofpersonal information, please contact the Access & Privacy Officer: City Hall Building 8th Floor - 15 Market Square Saint John, NB 62L IF% commonclerWiaintiolnt. co (506) 658-2862 P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. NA. Canada E2L 4L1 �l WNr )OHN 139 September 17, 2015 To whom this may concern: Please be advised that the project, renovating the Transit Building to accommodate the East Branch Library, poses no concerns. It has been unanimously endorsed by Board of Commissioners of the Saint John Free Public Library. It is my understanding that it has also received approval from the Transit Commission and that it has been approved by Common Council. Please contact me if you have any questions or require additional information. Sincerely yours, 0�'p 1�11 1117� Joann Hamilton -Barry, Library Director and Board Secretary Direct Line: 643-7770 Email: joann.hamilton-barry@gnb.ca UMEW" '1W, n BIBLIOTHEQUE PUBLIQUE DE SAINT JOHN FREE PUBLIC LIBRARY CANADA'S FIRST FREE PUBLIC LIBRARY - ESTABLISHED IN 1883 1 LA PREMIERE BIBLIOTHEQUE PUBLIQUE 6RATUITE AU CANADA - FONDEE EN 1883 1 MARKET SQUARE, SAINT JoHN, N B E2L4Z6 T:506-643-7236 F:506-643-7225 SJFPL@GNB.CA Www.5AINTJ0HNLIBRARr.CA 140 Hamilton -Barry, Joann (NBPLSISBPNB) From: Freake, Charles [Charles. Freake@saintjohn.cal Sent: September -17-15 3:41 PM To: Hamilton -Barry, Joann (NBPLSISBPNB) Cc: McCarey, Frank Joann, Please be advised that the project, renovating the Transit Building to accommodate the East Branch Library, poses no concerns. It has been endorsed by Board of the Transit Commission. It is my understanding that it has also received approval from the Library Board and has been endorsed by Common Council. 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Si vous n'etes pas le destinataire du courriel, it est interdit d'utiliser, de revoir, de retransmettre, de distribuer, de disseminer, de copier ou d'imprimer ce courriel, d'agir en vous y fiant ou de vous en servir de toute autre fagon. Si vous avez regu le present courriel par erreur, priere de communiques avec 1'expediteur et d'eliminer ('original du courriel, ainsi que toute copie electronique ou imprimee de celui-ci, immediatement. Nous sommes reconnaissants de votre collaboration. 141 -- ' 3 142 2-1 - -- --- ---- ---------- - -� . _ . n � 144 s 146 b - 147 - - 150 - ---- --- -- f -- im F 85 Whitebone Way Section 39 Amendment The City of Saint John 0-01 Community Planning & Development Growth & Community Development Services X M VNI MH and Nb# '• 7lza found (see%Ncte 8)/ f/ T ! vrV Lc LCk sed Bsl'�`Jat •Nate 8) T i ;f Gra @J f ildin T ! o F Civic # 85 Roor Elev. 29 °o x , D. 55162562 ,t yt 02-01 Ark� Plon 16223217 !, f / rf vel Pod r s /°A ! 19 / ! % �✓ ! ! i I 5-2 '!3 71 / _ F.. ', a•„ y, ..wry �'": p t pn �3V 4': �V1�'`rF.. �. � .+.'� 'B' �, y`s_ �C � V •. ��n T�.� •'.� i[�:i4b' ^'� •`•.:� _ �t- � � �" • ,fir:° .,. � �f � # � f aF� .`( • r ya t1 4 e ell i < Ilk ` � � `/ • sal.` _�;�. � �� .y Ate', r� �14 � f TY � � {•. }K C 361 49 85 _ Y 7 _ A ":,� �•. tl `i . r' ; �. ._ .R�. is Al mA r '��l , f,r� _ gang °�.5'✓ / -ex�ad '`� � 1+ � � '�� r - r _ r; rY� , f• '♦ y 3. t .• r �I ilallut��4P �— site photos Rural Resource Park and Natural Area Rural Resource Rural Resource w z 0 Industrial uses should be isolated from residential uses 16 Qu Z 0 16 Qu A fully enclosed scrap or salvage yard is a permitted use in the If Medium (IM) zon ndustrial am W] taff commendation Staff recommend approval of the proposed Section 39 amendment. Community Planning & Development Growth & Community Development Services PLANNING ADVISORY COMMITTEE October 21, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Section 39 Amendment 85 Whitebone Way The City of Saint Jahn On September 28, 2015 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its October 20, 2015 meeting. Ted Baxter appeared before the Committee representing the applicant, Greenstar Recycling, and expressed agreement with the Staff recommendation. No other persons appeared before the Committee and no letters were received regarding the application. After considering the report and Mr. Baxter's comments, the Committee adopted the recommendation in the attached report. RECOMMENDATION: That, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 28 881 square metres, located at 85 Whitebone Way, also identified as PIDs 00287805, 55162762 & 55162770, imposed by Common Council on November 8, 2010 be repealed and replaced with the following: a) Any changes to the site shall be in accordance with a detailed site plan, prepared by the Developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking Page 1 of 2 165 Greenstar Recycling 85 Whitebone Way October 21, 2015 areas, driveways, loading areas, freestanding signs, exterior lighting, landscaped areas, fencing, and other site features. The approved site plan must be submitted with any building permit or change of use permit for the proposed development. Respectfully submitted, Eric Falkjar Chair Attachments Page 2 of 2 166 The City of Saint John Date: October 16, 2015 To: Planning Advisory Committee From: Community Planning & Development Growth & Community Development Services For: Meeting of Tuesday, October 20, 2015 SUBJECT Applicant: Greenstar Recycling Ltd. Owner: Canada Industrial Castings Ltd. & Ten D Holdings Ltd. Location: 85 Whitebone Way PID: 00287805,55162762 & 55162770 Plan Designation: Existing Zoning: Application Type: Jurisdiction: Heavy Industrial Medium Industrial (IM) Section 39 Amendment Common Council has requested the views of the Planning Advisory Committee concerning proposed amendments to the Section 39 conditions of the subject property. Council will consider the Committee's recommendation at a public hearing on Monday, November 9, 2015. SUMMARY A Section 39 amendment is required to permit a change of use from a recycling facility to a scrap or salvage yard. In 2010 the subject site was rezoned from 14' Heavy Industrial Park to 1-2" Heavy Industrial to permit the establishment of a recycling facility on the site. A Section 39 Page 1 of 7 167 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 condition was imposed on the rezoning to restrict the use of the site to those permitted in the 1- 4" Heavy Industrial Park zone and to the proposal, which did not include auto wrecking or salvage. A scrap or salvage yard is a permitted use in the Medium Industrial (IM) zone and is compatible with the Municipal Plan's Heavy Industrial designation of the site. The operations on the site currently include the storage, processing, and sale of metal and automobile parts to businesses and the applicant proposes to expand the operations to include the sale of salvaged auto parts to the public. While metal recycling is permitted on the site, the Section 39 condition does not permit the use of the site for auto wrecking and salvage. The Section 39 condition was intended to prevent the establishment of heavy industrial uses on the site. Many of the uses permitted under the site's previous 1-2" Heavy Industrial zoning are no longer permitted under its current Medium Industrial (IM) zoning making the condition no longer relevant. Furthermore, the use of the site as a scrap or salvage yard is compatible with the Zoning By-law, Municipal Plan, and surrounding area. For these reasons, staff recommend approval of the Section 39 amendment application. RECOMMENDATION That, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 28 881 square metres, located at 85 Whitebone Way, also identified as PIDs 00287805, 55162762 & 55162770, imposed by Common Council on November 8, 2010 be repealed and replaced with the following: a) Any changes to the site shall be in accordance with a detailed site plan, prepared by the Developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking areas, driveways, loading areas, freestanding signs, exterior lighting, landscaped areas, fencing, and other site features. The approved site plan must be submitted with any building permit or change of use permit for the proposed development. DECISION HISTORY On November 8, 2010, Common Council rezoned the subject site from 14" Heavy Industrial Park to 1-2" Heavy Industrial subject to a Section 39 condition limiting the use of the property to those uses permitted by the former 14" Heavy Industrial Park zoning of the property, as well as a proposed metal recycling facility. The proposed facility did not include auto wrecking and salvage. Page 2of7 168 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 As part of the same application, the Planning Advisory Committee imposed the following terms and conditions on the establishment of a metal recycling business at the subject property (a conditional use under the Zoning By-law that was in effect at the time): a) That the use be in accordance with a detailed site plan, prepared by the Developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking areas, driveways, loading areas, freestanding signs, exterior lighting, landscaped areas, and other site features. The approved site plan must be submitted with any building permit or change of use permit for the proposed development; b) That the developer prepare a site drainage plan and design brief subject to the approval of the Chief City Engineer or his designate; and c) That the number of driveways onto Whitebone Way be limited to a maximum of one. ANALYSIS Proposal The applicant proposes to change the use of the subject site from a recycling facility to a scrap or salvage yard. Currently, motor vehicles, bodies, engines, and other vehicle parts are recycled on the site and sold to other businesses in contradiction to a Section 39 condition. The applicant proposes to also sell recycled metal and vehicle parts to the public and to do so he must receive a Motor Vehicle Dealer License (Wrecker -Dealer) from the Province of New Brunswick. To apply for the license, a Zoning Confirmation Letter is required from the City of Saint John to confirm the proposed use is permitted. When the applicant applied for a Zoning Confirmation Letter, it was discovered that the use of the site as a scrap or salvage yard is not permitted due to a Section 39 condition that limits the use of the site to those permitted in the 14" Heavy Industrial Park zone and a metal recycling facility that does not include the processing and sale of wrecked vehicles. To permit the use of the site as a scrap or salvage yard, a Section 39 amendment is required, which would allow the applicant to apply for a Wrecker -Dealer License. To establish a scrap or salvage yard on the site, the Zoning By-law requires that the yard be completely enclosed by a board -on -board fence or a chain-link fence entirely covered by filler strips woven into the mesh or a walled structure or berm. No other changes to the buildings or site are required to accommodate the proposed use. The public would visit an existing office building on the site to discuss the purchase of recycled metal and vehicle parts. No members of the public would have access to the scrap or salvage yard. Site and Neighbourhood The subject site is located at the northeast corner of Mcllveen Drive and Whitebone Way in the McAllister Industrial Park. The site consists of three separate parcels with a total area of 2.9 hectares. The site has approximately 183 metres of frontage on Whitebone Way and has a depth of 158 metres. Elevations on the site range from 20 metres in the northwest corner of the Page 3of7 169 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 property to 31 metres in the south east corner of the property, with the site having a higher elevation than the adjacent roadway. An existing treed area borders the north and west portions of the site. There are seven existing buildings on the site based on recent air photos. There are two driveways that provide access to the subject site: one off of Whitebone Way and one off of Mcllveen Drive. The driveway that provides access from Mcllveen Drive was constructed over land owned by the City of Saint John. The owner of the subject site entered into discussions with the City of Saint John's Real Estate Services regarding the purchase of a portion of PID 00337386 to allow for the development of the access; however, prior to finalizing the sale, the land was optioned by another potential purchaser. Nonetheless, the owner of the subject site encroached onto City owned land to develop a driveway that provides access to the site for trailers. The owner intends to purchase a portion of PID 00337386 as originally discussed with Real Estate Services if the option expires. If the owner is unable to purchase the land, the driveway must be removed and alternative provisions for trailer access to the site must be made. Real Estate Services did not authorize the development of the access and has been made aware of the encroachment. Furthermore, development on the subject site also encroaches onto PID 00337386 past the eastern property line. The applicant operates a recycling facility on the site. The applicant also purchases and salvages motor vehicles, bodies, engines and sells them to businesses such as American Iron. Vehicles are stripped of all fluids and batteries and then stored on the northern part of the property and most of the recycled parts are stored in the warehouse. There is a business office located on the western portion of the site. The surrounding area contains a mix of commercial and industrial uses within the McAllister Industrial Park and is zoned Medium Industrial (IM). Beyond the limits of the industrial park, there are largely undeveloped areas zoned Rural (RU). The nearest residential land use is over 780 metres from the site, with the nearest parcel of residentially zoned land being over 300 metres from the site. Municipal Plan and Zoning The subject site is designated Heavy Industrial in the Municipal Plan. The intent of these areas is to accommodate industrial uses that are characterized by the production of substantial amounts of smoke, fumes, dust, noise, and vibration and which require extensive outdoor storage or operation areas. These areas are isolated from residential areas to ensure that industrial development continues to support the City's economic growth without negatively impacting quality of life. The proposed additional use of the site as a scrap or salvage yard is in conformity with the Municipal Plan's goals for these areas. The subject site is currently zoned Medium Industrial (IM). When the site was rezoned from 14" Heavy Industrial Park to 1-2" Heavy Industrial in 2010, a previous By-law was in effect. The previous zoning of the site permitted more heavy industrial uses than the current Medium Industrial (IM) zoning. Therefore, a Section 39 condition was imposed on the site to limit its heavy industrial use to those permitted in the 14" Heavy Industrial Park zone and the proposed Page 4 of 7 170 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 metal recycling facility. As the Medium Industrial (IM) zone does not permit heavy industrial uses as of right, the Section 39 condition is no longer relevant. The proposed use of the site as a scrap or salvage yard is in conformity with the Zoning By-law and surrounding area. The surrounding area is zoned Medium Industrial (IM) and the By-law permits scrap or salvage yards in the Medium Industrial (IM) zone. The land surrounding the industrial park is largely undeveloped and zoned Rural (RU), so the proposed use of the site as a scrap or salvage yard is not expected to negatively impact neighbouring properties. Conclusion The Section 39 amendment can be supported for several reasons. The site is designated Heavy Industrial by the Municipal Plan and these areas are designed to isolate industrial uses from residential areas to ensure quality of life. The proposed use of the subject site as a scrap or salvage yard would not negatively impact the surrounding area as it is also zoned Medium Industrial (IM) and a scrap or salvage yard is a permitted use in the Medium Industrial (IM) zone. The Section 39 condition was intended to limit the establishment of heavy industrial uses on the site. However, the wide range of heavy industrial uses permitted under the site's previous 1-2" Heavy Industrial zoning are no longer permitted under its current Medium Industrial (IM) zoning making the Section 39 condition no longer relevant. Staff recommend approval of the proposed Section 39 amendment subject to a condition requiring the submission of a detailed site plan for permit approval. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives were considered. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on October 5, 2015. The public hearing for the Section 39 amendment was advertised in the Telegraph -Journal on October 15, 2015. SIGNATURES AND CONTACT Prepared by: Kristen Flood, MPI Planner Approved by: YJ d Mark Reade, P.Eng., MCIP, RPP Senior Planner Page 5 of 7 171 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 Contact: Kristen Flood Phone: 506.658.4528 E-mail: kristen.flood@saintjohn.ca Project: 15-185 Page 6of7 172 Greenstar Recycling Ltd. 85 Whitebone Way October 16, 2015 APPENDIX Map 1: Site Location Map 2: Municipal Plan Map 3: Zoning Map 4: Aerial Photography Map 5: Site Photography Submission 1: Site Plan Submission 2: Site Plan Page 7 of 7 173 X m 0 m a 04 GRIFF�� Map 1 - Site Location Greenstar Recycling - 85 Whitebone Way 174 The City of Saint John Date: October -08-15 0 250 m Rural Resource rk and ,ral Area Rural Resource mural Resource Map 2 - Future Land Use Greenstar Recycling - 85 Whitebone Way a w z 0 175 / . i The City of Saint John Date: September -23-15 0 loom (IM) Medium Industrial (P) Park (RU) Rural Map 3 - Zoning Greenstar Recycling - 85 Whitebone Way 176 Section 39 Conditions The City of Saint John Date: September -23-15 0 50m r . 4k ,v 4LL L k Map 4 - Aerial Photography 177 Greenstar Recycling - 85 Whitebone Way The City of Saint John Date: September -23-15 0 25m 7 MA- _ d — Al — .n r �, rT , cif � �� V • a ,w1�;=� HE Advertiser Name: Saint John Common Cleric Advertiser Code: S71206 Size: 4.00 x 10.00 in. Sales Rep: Doug Thomson PROPOSED SECTION 39 AMENDMENT RE: 85 WHITEBONE WAY Public Notice is hereby given that the Common Councif of The City of Saint John intends to consider a proposal at its regular meeting to be held in the Council Chamber on Monday, November 9, 2415 at 6:30 p.m., by: Amending the Section 39 conditions imposed on the November 8, 2010 rezoning of the property located at 85 Whitebone Way, also identified as PID Nos. 00287805, 55162762 and 55162770, to permit a revised proposal. REASON FOR CHANGE: To permit a scrap or salvage yard in addition to the permitted metal recycling business. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in theoffice of Growth and Community Development Services, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk 658-2862 Ad Number: 7945663R Ad ID: 7076605 Ad Legacy: 7945663 Current Date: Oct 13 2015 10:09AM Start Date: 10/15/2015 End Date: 10/15/2015 Color: B/W Client Approval OK PROJET DE MODIFICATION DE L'ARTICLIE 39 OBJET: 85, VOTE WHITEBONE Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'examiner une proposition lors de la reunion ordinaire qui se tiendra dans la Salle du conseil le lundi 9 novembre 2015 a 18 h 30 en apportant les modifications suivantes : Modification des conditions imposees en vertu de I'article 39, le 8 novembre 2010, relativement au rezonage de la propriete situee au 85, voie Whiitebone, et portant les NID 00287805,55162762 et 55162770, pour permettre la presentation d'une proposition revisee. RAISON DE LA MODIFICATION: Permettre un part a ferraille ou dep6t d'objets de recuperation en plus d'une entreprise de recyclage de ferraille. Toute personne interessee peut examiner la modification proposee au bureau du greffier communal ou au bureau du service de la croissance et du developpement communautaire a I'h6tel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a I'attention du soussigne a I'h6tel de ville. Si vous avez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, Greffier communal 658-2862 Corrections ❑ (aussi disponible en frangais) Type of Application Municipal Plan Amendment t Amendment to Section 39 Conditions Zoning Confirmation Letter ❑ ❑ ❑ ❑ Subdivision Variance Conditional Use Letter for Liquor Licensing ❑ Similar I Compatible Use ❑ Temporary Use ❑ Change / Re-establishment of Non -Conforming Use Contact Information Name of Applicant C, 'r cc ( -),V— (\cL , Mailing Address of Applicant (with Postal Code) 2 r%- V tai n `�' `► +�i � E E ,) LAS Home Telephone Number Fax Number Work Telephone Number 5(3r© E-mail Name of Property Owner (if different from applicant) _ L1 U � r\V) � 7 . Mailing Address (with Postal Code) (; o Y\ SA -N Property Information Location , boM 1 ./*,;,*I 70 . Civic # Street Iq=C.SrC,Lrrly-F,4c1'.1'Fy PID Existing Use of Property �i = , ,R IJ Proposed Use of Property _4A MEL uoj ;� Lr 'itla(..j,' q4 lv (sce,A5AL\! AA&C y14P-0) Existing Plan Designation of Property � EAV , 114 ()"k Proposed Plan Designation of Property Sd+M Existing Zoning of Property = M Proposed Zoning of Property i M Description of Application Describe what you propose to do (attach additional pages if necessary). AI,4&,"L) SEG-11ai -';_ Caoorllw1: -o AL(.r tj 4u,7c t,)o-Zff1,;a //? ust-�; NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. Pp Signature of Applicant Signature of Owner g Date [ Date oo For Office Use Only Reviewed by Date Development Officer Information Accompanying Application: 9'etter of Intent ❑ "Tentative Subdivision Plan ❑ Floor Plans /"S-ite Plan ❑ Building Elevations ❑ Sign Drawings ZI Fee "Z<CX) 4 ❑ Other P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L 41_1 VK city 0M., John 182 SEP 1 § 2015 (P-- SAINT JOHN -PC September 16, 2015 Greenstar Recycling Ltd 1289 Bayside Drive Saint John, NB E2L 4A5 506-721-2510 greenstarrecycling@gmail.com City of Saint John Planning Find enclosed an application for a Zoning By-law Amendment for 85 Whitebone Way located in the McAllister Industrial Park to amend the section 39 conditions to allow auto wrecking.(PID 00287805, 55162770, 55162762). The above land operates under a Salvage Dealers License from the Province of New Brunswick(see attached). This gives Greenstar Recycling the opportunity to buy "discarded or junked motor vehicles, bodies, engines or other component parts of motor vehicle...." and to resell them as salvage to companies such as American Iron located at the Port of Saint John. The Zoning By-law Amendment is needed because the City does not permit you to sell recycled motor vehicles parts to the public under its current zoning. An application is required to the Province of New Brunswick under the vehicle dealer license to obtain a Wreaker -Dealer permit.(see attached) In order to apply to the Province for a Wrecker Dealer License a zoning letter is required. Note the only difference in the use of the land, Greenstar Recycling would be allowed to sell the recycled parts of vehicles it salvages through a Wrecker Dealer License acquired through the Department of Public Safety. There would no other changes with the use of the land at this location. Respectfully Yours, E�wj r6 -j Edward(Ted)Baxter BBA 183 Department of Public Safety P.O. Box 6000 Fredericton, NB M 51-11 Legal Name Greenstar Recycling Ltd. Nom legal Trade Name Greenstar Recycling Nam d'affaire Location Address 85 Whitebone Way Adresse Saint John NB E2J 4S8 Canada BNew Nouveau unswic Certificate of Active Licences f Certificat des on tours This business is registered for the following Licences L'entreprise est enregistree pour detenir les permis suivants Licence Number TY101 Prob on From, To Nuinero de permis Genre probation -de - a 1446735 81 000 Salvage Dealer Licence Licence de brocanfeur 01 Signature Ministere de la Securit6 publique C.P.6000 Fredericton, N. -B. E313 5H1 New Brunswick Business Number Le Numero d`entreprise du NaUveau Brunswick N/A Date Issued Effective pate Expitation Date D61ivre le Entree en YIgueur ; Date dexpiration 201306-13 2015-07-01 2017-06-30 Issued 2015-07-13 Delivre le 9/16/2015 Salvage Dealer Licence Government of New Brunswick Salvage Dealer Licence Public Safety Acts & Regulations Description Fees Contacts Salvage Dealers Licensing Act PDF IHTML 84-107 General PDF I FITML {overview A business or person who owns or operates a salvage yard in the Forms and Packages province, for the purpose of buying or selling salvage, must have a Some forms may require the latest version Salvage Dealer Licence issued under the Salvage Dealers Licensing Act. of Ad,,,bf : =. stat PL t+ r. Please fill, print and send form(s) to the mailing address provided on the form or in the Service Contact section. Eligibility Application for Salvage Dealer's A business applying for a licence to operate as a salvage dealer must file Liconce PDF the following documentation and eligibility will be determined by the Information Guide PDF Salvage Dealers Licensing Commission: 1. completed application; 2. license fee; and 3. written confirmation from the Local Planning Commission or municipal office having authority over the type of activity. Once documentation has been received and application approved, an interview with the applicant will be conducted by an inspector from the Regional Compliance Office to explain the reporting requirements and ensure that the fencing is in place. Description All retailers or businesses that operate a salvage yard for the purpose of reselling or purchasing of salvage, which includes second-hand, used discarded or surplus metals, goods or articles of every description, unserviceable, discarded or junked motor vehicles, bodies, engines or other component parts of a motor vehicle, but does not include bottles, furniture or books must obtain a licence as issued by the Department. The Department employs inspectors who routinely ensure that salvage dealers possess a current licence, reporting requirements are maintained and the site is compliant with the fencing requirements as outlined in section 10.1 of the Unsightly Premises Act. Fees Unless otherwise specified, Fees exclude the harmonized sales tax (HST). Fee Description Rate in $ 185 http:llwww2.gnb.ca/content/gnb/en/servi ceslservi ces_renderer.855. Sal vage_Dealer_Li cence. htm 1 112 APPLICATION REQUIREMENTS FOR VEHICLE DEALER LICENCE(S) BN,W,ANouveau DEPARTMENT OF PUBLIC SAFETY runswick MOTOR VEHICLE BRANCH, 364 ARGYLE STREET, P.O. BOX 6000, FREDERICTON, NB E313 5H1 The following are the various categories of dealers and the *NOTE: If the premises of the applicant are not licensed as a requirements for each: Vehicle Inspection Station, the applicant must provide, with the application, a letter from a licensed Vehicle Inspection Station * New Motor Vehicle Dealer confirming that they will perform all inspections which the dealer may require. Is an authorized dealer of a manufacturer. A letter from the manufacturer verifying the applicant as an authorized agent to sell their product must accompany the application. Applicant must sell at least 15 vehicles in each calendar year to obtain renewal of this licence. * Sub -Dealer Shall provide with the application a letter from a licensed Dealer certifying thatthe applicant isa legitimate sub -dealer. The applicant must be able to qualify as a dealer, (see Requirements), and must sell at least 15 vehicles in each calendar year, otherwise the applicant will be considered to be a Salesperson for the licensed Dealer. * Used Motor Vehicle Dealer In order to qualify as a Used Motor Vehicle Dealer the applicant must be able to qualify as a dealer (see Requirements), and must sell at least 15 used vehicles in each calendar year to obtain renewal of this licence. Wrecker -Dealer This category pertains to all individuals and companies who are in the business of dismantling of vehicles for the resale of the parts thereof and does not allow the sale of vehicles to the public. The employment of a certified mechanic is not required. Applicant must dismantle at least 15 vehicles per year to obtain renewal of this licence. This licence requires the transfer of registration to the dealer's name, and the surrender of the plates and registration to the Service New Brunswick Centre. Motorcycle Dealer This catefory pertains to all individuals and companies who are in the business of selling new or used motorcycles. In the case of new motorcycle sales, a letter from the manufacturer, verifying the applicant as an authorized agent to sell their product, must accompanythe application. The employment ofa certified mechanic is not required. A minimum of 15 vehicles per year must be sold to obtain renewal of this licence. * Transit Dealer This category pertains to all individuals and companies who are in the business of selling heavy equipment, farm machinery, semi- trailers, and trailers. In the case of new equipment, a letter from the manufacturer verifying the applicant as an authorized agent to sell their product must accompany the application. A minimum of 15 vehicles, per year must be sold to obtain renewal of this licence. All -Terrain Dealer This category pertains to all individuals and companies who are in the business of selling new or used vehicules which are designed foroff road use, This includes dirt bikes, dune buggies, three orfour wheeled all -terrain vehicles and motorized snow vehicles. The employment of a certified mechanic is not required nor is the $10,000 bond. *Satellite licence(s) are available to dealers who qualify under the current licensing criteria for dealers. For further information on satellite licensing, please contact Motor Vehicle Branch, Fredericton, N.B. Requirements In reviewing an application for a dealer licence the Registrar of Motor Vehicles shall give consideration to the applicant's business integrity, financial standing and whether the applicant: (a) has an established place of business, (b) is engaged primarily in the business of buying, selling and servicing vehicles and, in the case of wrecker dealers, dismantling vehicles, (c) is able to conduct properly the business of a vehicle dealer. (d) employs the service of qualified mechanic(s), when indicated as being required, (e) has control of the repair facilities and has the proper equipment (f) or, in lieu of the qualified mechanics referred to in paragraph (d) or the control of repair facilities and the proper equipment to repair vehicles referred to in paragraph (e), a contract can be entered into with a properly licensed establishment which will repair and service the dealer's vehicles. Form 78-9356, labelled "Repair, Service and Inspection Contract", obtainable at any Service New Brunswick Centre, is to be signed by both parties to the agreement. One signed copy of that form must be submitted to Motor Vehicle Branch with any application for a dealer licence. (g) Has filed a Security Bond in the amount of $10,000. A Security Bond is furnished and maintained for the purpose of compensating purchasers for losses due to dishonest conduct, misappropriation orwrongful conversion of moneyorof property entrusted to, or received by, the Dealerora Dealer's employee or agent. A Security Bond is required by all dealer classifications except an All -Terrain dealer. (h) Include written approval from the zoning authority, municipal or provincial. WRECKER DEALERS ARE NOT ENTITLED TO PURCHASE DEALERS PLATES. NOTE: This sheet is not an actual expression of the law and for precise information, reference should be made to the statutes. * Zoning Approval Required. 186 78-9426 (1112) NEW -USED -TRANSIT DEALER i. Application Form signed in the presence of a Commissioner of Oaths or Notary. Signed outside of New Brunswick must be Notary Public/Solicitor-._ 2. Money — made payable to Minister. of Finance - S 150. 3. Surety Bond in the amount of $ 10,00.00. (It must be the original signed and sealed if applicable by all parties) Contact your Insurance Company. security Bond is furnished and maintained (renewed annually and forwarded to Motor Vehicle) for the purpose of compensating purchasers for losses due to dishonest conduct, misappropriation or wrongful conversion of money or of property entrusted to, or received by, the Dealer or a Dealer's employee or agent. -k4, Zoning Letter — for business address and type of business 5. Corporate Affairs — Registered in New Brunswick. Certificate plus Business Number (453- 2703) 6. ***Repair, Service & Inspection Contract (commonly referred to as a Service Contract) signed in the presence of a Commissioner of Oaths or Notary by both parties. Signed outside of New Brunswick must be signed by Notary Public/Solicitor. 7. Advise if you are the property owner, if so then we require a copy of your property tax bill; if you are not the property owner then provide a Lease Agreement between the Business Owner and the Registered Owner of the property, signed by both parties. YOU CAN OMIT # 6. NOTE: If the application is denied for any reason the fees paid for the application will not be refunded The name on the Bond and the name registered with Corporate Affairs Registry must be exactly the same Verify that you have met all the requirements before sending your application to Motor Vehicle Branch, 364 Argyle St, PO Box 6000, Fredericton NB, E3B 5H1 Thank -you Alex Soucy Licensing Officer Motor Vehicle Service Licensing 444-5629 187 r1 , • /E��s MH and Nbt found {see NIte 8) •.•.. / 1 -' /' / it , , C)`v= r '9 P.I.D. 55+62625 —01 r!; r sePlon 15223217 i ! + Bs of / 0 i °+ A. ! Note -8j , Gravel Pod � ! � i nL i + I(U i f / � � -� / 1. r• - ii % of �yc! y 05LAdin I , i At�1t t ! - J l ! 0 , k w;' Civic # 85 Floor Elev. 29 5-2 tie ,C 71 ! T� !! % [Rit t " -k 145 Loch omond Road Section 39 Amendment & Rezoning The City of Saint John iu Community Planning & Development Growth & Community Development Services V.x-I IL z } gQ I ��` ,• g �`� �� G% N LU AL law eO y' Jervis �r Bay Ross ` .� Memorial Park UZI M� rm JIM. otcl�lln ICA 3 A \1 T S7L cuC9 LO ko F (.41 A 11.1 -�TJRWIA V4 �4D-,A4" d' R; vow., CIIOF , N . I -i, konm �Kle- m i � M J wr,Tjk- .- site photo site photos s� 1 Stable Residenm Jervis Bay Ross Memorial Park co stable residential areas have housing of almost every form and density 19 future land use � planlc�-,;,"��..,-0 M IM LpGVk L000,91D RD Jervis P Bay Ross Memorial Park taff commendation Staff recommend approval of the rezoning and Section 39 amendment. Community Planning & Development Growth & Community Development Services PLANNING ADVISORY COMMITTEE October 21, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Rezoning & Section 39 Amendment 145 Loch Lomond Road The City of Saint Jahn On September 28, 2015 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its October 20, 2015 meeting. The applicant, Greg Harris, appeared before the Committee and expressed agreement with the Staff recommendation. No other persons appeared before the Committee and no letters were received regarding the application. After considering the report and the applicant's comments, the Committee adopted the recommendation in the attached report. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified by PID No. 00320440, from Local Commercial (CL) to Two - Unit Residential (R2). 2. That, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified by PID No. 00320440, imposed by Common Council on March 17, 2008 be amended as follows: Page 1 of 2 204 Greg Harris 145 Loch Lomond Road October 21, 2015 a) By repealing conditions a), c), and f) related to the zoning of the site for a business office with a basement apartment; and b) Adding the following as a new condition a): a) that the driveway be reduced in width to 13 metres or less within the required front yard, and that the portion of the front yard not occupied by the driveway be landscaped within one year of the date of issuance of the change of use permit for the proposed residential use. Respectfully submitted, Eric Falkjar Chair Attachments Page 2 of 2 205 The City of Saint John Date: October 16, 2015 To: Planning Advisory Committee From: Community Planning & Development Growth & Community Development Services For: Meeting of Tuesday, October 20, 2015 SUBJECT Applicant: Greg Harris Owners: Greg & Karrie Harris Location: 145 Loch Lomond Road PID: 00320440 Plan Designation: Stable Residential Existing Zoning: Local Commercial (CL) Proposed Zoning: Two -Unit Residential (R2) Application Type: Rezoning & Section 39 Amendment Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law and the Section 39 conditions of the subject property. Council will consider the Committee's recommendation at a public hearing on Monday, November 9, 2015. Page 1 of 6 206 Greg Harris 145 Loch Lomond Road October 16, 2015 SUMMARY A Section 39 amendment is required to allow for the use of the existing building on the subject site to change from a business office with a basement apartment to a two -unit dwelling. In 2008, the subject site was rezoned from "R-2" One and Two Family Residential to "B-1" Local Business subject to Section 39 conditions restricting the use of the existing building. The applicant has also applied to rezone the site from Local Commercial (CL) to Two -Unit Residential (R2) to limit the potential for future commercial development on the site. While a two -unit dwelling is permitted in the Local Commercial (CL) zone, the zone also allows for a variety of commercial uses the applicant does not intend to establish. The proposed rezoning is compatible with the surrounding residential neighbourhood and would ensure that the future development of the site will be consistent with the Municipal Plan's Stable Residential designation. For these reasons, Staff recommend approval of the proposed Section 39 amendment and rezoning subject to a condition requiring additional front yard landscaping. RECOMMENDATION 1. That Common Council rezone a parcel of land having an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified by PID No. 00320440, from Local Commercial (CL) to Two -Unit Residential (R2). 2. That, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified by PID No. 00320440, imposed by Common Council on March 17, 2008 be amended as follows: a) By repealing conditions a), c), and f) related to the zoning of the site for a business office with a basement apartment; and b) Adding the following as a new condition a): a) that the driveway be reduced in width to 13 metres or less within the required front yard, and that the portion of the front yard not occupied by the driveway be landscaped within one year of the date of issuance of the change of use permit for the proposed residential use. DECISION HISTORY On March 17, 2008, Common Council rezoned the subject site from "R-2" One and Two Family Residential to "B-1" Local Business subject to the following Section 39 conditions: Page 2of6 207 Greg Harris 145 Loch Lomond Road October 16, 2015 a) the use of the existing building is limited to an insurance office with a basement apartment; b) the site shall not be developed except in accordance with a detailed site plan, prepared by the Developer and approved by the Development Officer; c) the driveway and parking area must be paved with asphalt; d) the existing landscaped areas must remain and shall not decrease in size; e) signage is permitted only as approved on the site plan by the Development Officer; f) mobile signs are prohibited. ANALYSIS Proposal The applicant proposes to change the use of the existing building located on the subject site from an insurance office with a basement apartment to a two -unit dwelling. To accommodate the proposed change of use, the applicant intends to renovate the interior of the building. The applicant also proposes to construct a detached garage with a ground floor area of 99 square metres to provide additional storage space to support the residential use of the site. To permit the proposed change of use, a Section 39 amendment is required as a Section 39 condition currently limits the use of the existing building on the site to an insurance office with a basement apartment. Additionally, the applicant has requested that the property be rezoned from Local Commercial (CL) to Two -Unit Residential (R2). Site and Neighbourhood The subject site is located on Loch Lomond Road on the City's East Side. The area is comprised primarily of single- and two -unit dwellings. On the north side of Loch Lomond Road, there are several multi -unit apartment buildings and the Villa Ridge Estates townhouse development. Located on the site is a split -entry bungalow with an attached garage, gravel driveway, and parking area. In 2008, the use of the building was changed from a two -unit dwelling to its current use as a business office with a basement apartment. There is an L-shaped municipal services easement located near the western and southern property lines. The driveway and parking area located on the site are not in compliance with conditions d) and c) which require that the landscaped areas remain and that the driveway and parking area be paved with asphalt. The driveway and parking area were expanded following the approval of the rezoning in 2008 and they currently have a gravel surface. Page 3 of 6 208 Greg Harris 145 Loch Lomond Road October 16, 2015 Municipal Plan and Rezoning The subject site is designated Stable Residential in the Municipal Plan. The Plan considers these areas to be within the Primary Development Area, built -out, and generally on municipal services. Policy LU -86 of the Municipal Plan supports the proposed change of use to a two -unit dwelling because the proposal is compatible with the surrounding residential neighbourhood. Policy LU -86 Within the Stable Residential designation, housing of almost every form and density may be found and both the existing neighbourhood context and compatibility with the Municipal Plan goals will determine the suitability of new proposals. The proposed rezoning of the subject site from Local Commercial (CL) to Two -Unit Residential (R2) is not required to allow for the proposed change of use, as residential dwelling units are permitted in the Local Commercial (CL) zone. However, the applicant wishes to pursue the rezoning to limit the potential for future commercial development on the site. Section 39 Conditions As noted above, the site is not in compliance with two Section 39 conditions that were imposed on the 2008 rezoning of the site. One of the conditions requires that the existing landscaped areas remain. Following the rezoning, the driveway and parking area were expanded and the landscaped areas were reduced. If the subject site were developed for residential use today, the Zoning By-law would permit a maximum driveway width of 13 metres. To ensure the driveway width reflects the residential use of the site, a condition is recommended that requires the width of the driveway to be reduced to 13 metres or less within the required front yard and that the area of the property not occupied by the driveway be landscaped. This proposed condition would require the applicant to reinstate some of the landscaping that was removed through non- compliance. The other condition the site is non-compliant with requires the driveway and parking area to be paved with asphalt. This condition is not relevant to the current proposal as the Zoning By-law permits the development of accesses and parking areas with gravel surfaces in residential zones. Therefore, staff recommend the condition requiring the access and parking area to be paved with asphalt be repealed to permit the gravel surface to remain. Conclusion Staff recommend approval of the proposed rezoning and Section 39 amendment. Three of the Section 39 conditions were relevant to a previous proposal and were intended to limit future commercial development on the site. As the current proposal has no commercial component and the applicant has requested residential zoning, staff recommend that the conditions regarding the commercial use of the site be repealed. A condition is recommended that requires the driveway width to be reduced to 13 metres or less within the required front yard and the Page 4 of 6 209 Greg Harris 145 Loch Lomond Road October 16, 2015 remaining area to be landscaped to better reflect the proposed residential use of the site. Staff recommend that three of the existing Section 39 conditions remain as they require that development on the site is in accordance with a detailed site plan, the existing landscaping on the site remain, and that any proposed signage is subject to Development Officer approval. Staff recommend approval of the proposed rezoning as it restricts the commercial use of the site and the Two -Unit Residential (R2) zone is reflective of the surrounding neighbourhood and the Municipal Plan goals for the Stable Residential designation. The proposed Two -Unit Residential (R2) zoning is equivalent to the former "R-2" One and Two Family Residential zoning of the site and the proposed change of use to a two -unit dwelling would be the reestablishment of the original use of the building. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives were considered. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on September 15, 2015. The public hearing for the rezoning was advertised in the Telegraph -Journal on October 15, 2015. SIGNATURES AND CONTACT Prepared by: Kristen Flood, MPI Planner Contact: Kristen Flood Phone: 506.658.4528 E-mail: kristen.flood@saintjohn.ca Project: 15-175 Approved by: Vd Mark Reade, P.Eng., MCIP, RPP Senior Planner Page 5of6 210 Greg Harris 145 Loch Lomond Road October 16, 2015 APPENDIX Map 1: Site Location Map 2: Municipal Plan Map 3: Zoning Map 4: Aerial Photography Map 5: Site Photography Submission 1: Site Plan Submission 2: Floor Plan Submission 3: Floor Plan Page 6of6 211 Map 1 - Site Location Greg Harris - 145 Loch Lomond Road - oN� r 1'- LOCH LOM Jervis Bay Ross Memorial Park p 212 The City of Saint John Date: September -14-15 0 loom IPA � 1 G'- �P �P \ Q� Map 2 - Future Land Use Date: Septee Saint John o 213 mber-14-15 Greg Harris - 145 Loch Lomond Road o Som o.,.. R2 CFN RM CG 4 - CG CFN R2 R2 R2 CG R2 0 M n� RM LpAWAD LpCH RD (CFM) Major Community Facility (R1) One -Unit Residential (CFN) Neighbourhood Community Facility (R2) Two -Unit Residential (CG) General Commercial (RL) Low -Rise Residential (CL) Local Commercial (RM) Mid -Rise Residential (P) Park Map 3 - Zoning Greg Harris - 145 Loch Lomond Road Jervis P Bay Ross Memorial Park 214 R2 I Section 39 Conditions The City of Saint John Date: September -14-15 m a R2 m 4 - CG CFN R2 R2 R2 CG R2 0 M n� RM LpAWAD LpCH RD (CFM) Major Community Facility (R1) One -Unit Residential (CFN) Neighbourhood Community Facility (R2) Two -Unit Residential (CG) General Commercial (RL) Low -Rise Residential (CL) Local Commercial (RM) Mid -Rise Residential (P) Park Map 3 - Zoning Greg Harris - 145 Loch Lomond Road Jervis P Bay Ross Memorial Park 214 R2 I Section 39 Conditions The City of Saint John Date: September -14-15 6 a 3. 1 S q w r .I Map 4 - Aerial PhotographyThe City of Saint John 215 Greg Harris - 145 Loch Lomond Road Date: September -14-15 Photo 1: The house Photo 3: View of the site from across the street Map 5 - Site Photography Greg Harris - 145 Loch Lomond Road Photo 2: The house and gravel driveway and parking area Photo 4: View from the site facing west The City of Saint John 216 Date: October -13-15 RpRD LO M ONO Lo ��` a I IL w IS rpiL m UZI ---------- I W-1 A \1 \(Oklas 1 11 to S to KeN rq EEL - oco W (S LO IS rpiL m UZI ---------- I W-1 A \1 \(Oklas 1 11 to S to KeN rq EEL - N r 1 A,�- v ., m H ' Q' s H Ix a L L. m m m c -I I Q r -Itz �-i :..nep � ss al 1 Ltv//Sjj nr� s' d BY-LAW NUMBER C.P. 111- A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified as PID No. 00320440, from Local Commercial (CL) to Two -Unit Residential (R2) - all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111- ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete de zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 1 528 metres carres, situee au 145, chemin Loch Lomond, et portant le NID 00320440, de zone commerciale locale (CL) a zone residentielle bifamiliale (R2) - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2015, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 220 BN1 Advertiser Name: Saint John Common Clerk Advertiser Code: S71206 Size: 4.00 x 11.00 in. Sales Rep: Doug Thomson PROPOSED ZONING BV -LAW AMENDMENT AND SECTION 39 AMENDMENT RE: 145 LOCH LOMOND ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By-law, as well as intends to consider a proposal, at its regular meeting to be held in the Council Chamber on Monday, November 9, 2015 at 6:30 p.m., by: 1. Rezoning a parcel of land having an area of approximately 1528 square metres, located at 145 Loch Lomond Road, also identified as PID No. 00320440, from Local Commercial (CL) to Two -Unit Residential (Ill 2. Amending or repealing the Section 39 conditions imposed on the March 17, 2008 rezoning of the same property, to permit a revised proposal. REASON FOR CHANGE: To permit a two -unit dwelling. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Growth and Community Development Services, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk 658-2862 PROJETS DE MODIFICATION DE L'ARRlil DE ZONAGE ET DE MODIFICATION DE L'ARTICLE 39 OB)ET: 14S, CHEMIN LOCH LOMOND Par les pr6sentes, un avis public est donne parlequel le conseil communal de The City of Saint John indique son intention d'etudier la modification suivante a I'Arrete de zonage de The City of Saint John, et d'examiner une proposition, lors de la reunion ordinaire qui se tiendra dans la sane du conseil le lundi 9 novembre 2015 a 18 h 30: 1. Rezonage d'une parcelle de terrain d'une superficie d'environ 1 528 metres carres, situee au 145, chemin Loch Lomond, et portant le NID 00320440, de zone commerciale locale (CL) a zone residentielle bifamiliale (R2): 2. Modification ou I'abrogation des conditions imposees en vertu de I'article 39, le 17 mars 2008, relativement au rezonage de la propriete precitee, pour permettre is presentation dune proposition revisee. RAISON DE LA MODIFICATION: Permettre une habitation bifamiliale. Toute personne interessee peat examiner le projet de modification au bureau du greffier communal ou au bureau du service de la croissance et du d6veloppement communautaire a I'h6tel de Ville situe au 15, Market Square, a Saint John, au Nouveau -Brunswick., entre 8 h 30 et 16 h 30 du fundi au vendredi, sauf les jours feries. Veuiilez faire part de vos objections au projet de modification par ecrit a ('attention du soussigne a I'h6tel de Ville. Si vows avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter ie bureau du greffier communal. Jonathan Taylor, Greffier communal 658-2862 Ad Number: 79274028 Ad ID: 7073807 Ad Legacy: 7927402 Current Date: Sep 15 2015 02:54PM Start Date: 10/15/2015 End Date: 10/15/2015 Color: B/W Client Approval OK ❑ 221 Corrections ❑ 222 NNI IINI 222 A LAW TO AMEND A BY-LAW RESPECTING TRAFFIC ON STREETS IN THE CITY OF SAINT JOHN MADE UNDER THE AUTHORITY OF THE MOTOR VEHICLE ACT, 1973, AND AMENDMENTS THERETO ARRETE MODIFIANT L'ARRETE RELATIF A LA CIRCULATION DANS LES RUES DANS THE CITY OF SAINT JOHN EDICTS CONFORMEMENT A LA LOI SUR LES VEHICULES A MOTEUR (1973) ET LES MODIFICATIONS AFFERENTES Be it enacted by the Common Council of Lors d'une reunion du conseil municipal, The City of Saint John as follows: The City of Saint John a decrete ce qui suit : A By-law of The City of Saint John entitled "A By-law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto", enacted on the 19`h day of December, A.D. 2005, is hereby amended as follows: Par les presentes, 1'arrete de The City of Saint John intitule « Arrete relatif a la circulation dans les rues dans The City of Saint John edicte conformement a la Loi sur les vehicules a moteur (1973) et les modifications afferentes », decrete le 19 decembre 2005, est modifie comme suit: 1 Subsection 5(9) is repealed and replaced with 1 Le paragraphe 5(9) est abroge et remplace par the following: cc qui suit:: "5(9)(a) Subject subsections 5(9)(b), (c) and (d) and notwithstanding any other provision of this by-law or the presence of signs that have been posted and indicate differently, no person shall park a vehicle, other than an authorized emergency vehicle, on any street in the City of Saint John, except those streets listed in Schedule "Q", between the hours of midnight on the day the Commissioner or his designate has declared a snow ban, and 7 am of the following day. 5(9)(b) The Commissioner or his designate may declare a snow ban for all streets in the City of Saint John, except for those streets listed in Schedule "Q", when he determines to deploy all of his operating snow removal equipment to remove or move the snow or ice or snow and ice that is expected to accumulate on such streets based on an Environment Canada weather forecast for the day for which the snow ban is to be declared. 223 5(9)(a) Sous reserve des alineas 5(9)(b), (c) et (d) et nonobstant toute autre disposition prevue par le present arrete ou de panneaux eriges sur lesquels quelque chose de different est indique, it est interdit de stationner un vehicule a moteur, autre qu'un vehicule d'urgence autorise, sur toute rue dans la ville de Saint John, sauf celles qui sont listees a 1'Annexe Q, entre minuit le jour oil le commissaire on son representant declare une interdiction de stationnement sur les rues en vue des operations de deneigement et 7h le jour suivant. 5(9)(b) Le commissaire ou son representant peut declarer une interdiction de stationnement en vue des operations de deneigement pour toute rue dans la ville de Saint John, sauf celles listees a 1'Annexe Q, lorsqu'il determine qu'il doit deployer tout ses equipements de deneigement aux fins d'enlever on de deplacer la neige, la glace ou la neige et la glace, qui cont prevus selon les previsions meteorologiques d'Environnement Canada pour le jour pour lequel l'interdiction de stationnement aux fins des operations de deneigement sera declaree. 5(9)(c) The decision of the Commissioner or his designate to declare a snow ban shall be made by no later than 3:45 pm on the day on which the snow ban is declared. 5(9)(d) the Declaration of a snow ban shall, within a reasonable time, be made available to local radio stations, on the City's website, and on social media and shall be placed on a telephone line which is to be maintained by the Commissioner for snow removal information purposes." 2 By deleting Schedule R. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the day of , A.D. 2015 signed by: First Reading Second Reading Third Reading Mayor /Maire 5(9)(c) La prise de decision du commissaire ou de son repr6sentant relative a Finterdiction de stationnement en vue des op6rations de d6neigement, doit etre confirm6e au plus tard a 15h45 le jour que Finterdiction est d6clar6e. 5(9)(d) La d6claration d'interdiction de stationnement en vue des op6rations de d6neigement doit etre transmise, dans un d6lai raisonnable, aux stations de radiodiffusion locales, aux site internet de la ville de Saint John, aux m6dias sociaux et enregistr6e sur une ligne t616phonique qui sera entretenue par le commissaire aux fins d'information sur les op6rations de d6neigement.» 2 Par Fadjonction de 1'Annexe R. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau municipal sur le pr6sent arret6 le 2015, avec les signatures suivantes : Common Clerk/greffier communal - October 26, 2015 Premiere lecture - October 26, 2015 Deuxi&me lecture - Troisi&me lecture 224 - le 26 octobre 2015 - le 26 octobre 2015 fr--f,f}` D -Hr f Received Date October 29, 2015 Meeting Date November 09, 2015 Open or Closed Open Session His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Lease Agreements Background: It has come to Council's attention that not all lease agreements with the City of Saint John and a number of properties that the city leases on behalf of the taxpayers are treated the same. On a go forward basis I believe it is vital to correct this inconsistent way that leases have been done in the past. Motion: That the City Manager direct staff to include all cost of a property it proposes to lease to any lessee. This needs to include all provincial, civic taxes and the appropriate value of the property to be leased for the period of the lease and all other cost so that it becomes at least a neutral cost to the taxpayers of Saint John. Respectfully Submitted, (Received via email) Bill Farren Councillor City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 225 fr--f,f}` D -Hr f Received Date November 02, 2015 Meeting Date November 09, 2015 Open or Closed Open Session His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Completion of Sidewalk on Boars Head Road Background: When the original sidewalk was placed on Boars Head Road it was only built to the Church. Many citizens walk along this street and several children live in the area. This road is a very busy through way with several residential neighbourhoods leading off of it with many family homes. Also it is in a school zone. There is also a large senior population with the Chateau Champlain nearby. It is for safety reasons that this sidewalk should be completed. Motion: To refer the issue of completing the sidewalk on Boars Head Road from the Wesleyan Church to the corner of Boars Head Road and Woodward Ave. to our 2016 Capital budget. Respectfully Submitted, (Received via email) Shirley McAlary Councillor at Large City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 226 F1 I COUNCIL REPORT M&C No. 2015-225 Report Date November 02, 2015 Meeting Date November 09, 2015 Service Area Finance and Administrative Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT. 2016 General Capital Budget OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head11 City Manager Kevin Fudge Kevin Fudge I Jeff Trail RECOMMENDATION It is recommended that Common Council reflect upon the attached document and make any and all inquiries and recommendations to staff; and receive and file this report. EXECUTIVE SUMMARY The Purpose of the Report is to propose a 2016 General Fund Capital Budget. PREVIOUS RESOLUTION Click here to enter any previous relevant resolution. STRATEGIC ALIGNMENT The 2016 Proposed General Capital Budget is aligned with Plan SJ and Council's strategic priorities REPORT The Capital Budget is Council's plan for making investments in long term municipal infrastructure and other public assets. The projects included in the 2016 General Capital Budget are driven by the need to renew or replace existing infrastructure, to increase service standards, or to provide new infrastructure to support growth initiatives. 227 9PM The requests received for capital projects exceed funding that is available. Approximately $37 million in Capital requests were submitted. Staff has strategically prioritized the capital submissions based on the following key criteria: 1) Alignment with Council's priorities and Plan SJ; 2) Impact on employee or public safety; 3) Required by existing contractual commitments; 4) Co -funding opportunities; 5) Improves efficiency or effectiveness of the City; 6) Improves service to the community; 7) Produces incremental municipal revenue or reduces city operating expenses; 8) Whether the project is linked to projects identified for funding in the Utility Capital Fund or to another investment 9) Investment protects the City's assets. The proposed 2016 General Capital Budget totals $21,662,349 of which $9,958,049 is to be funded from other sources (gas tax, reserves, etc.) and the remainder $11,704,300 is to be funded by debt issue. ($11,749,010 in 2015). As illustrated in Exhibit 1, excluding the non -location specific investments, virtually all of the proposed 2016 General Capital Budget investments are located in the Primary Development Area. In addition, more than half of the proposed investments are planned for the intensifications areas, with the majority of those intensification investments being focused in the Uptown and Central Peninsula Urban Core Neighborhoods. 2016 CAPITAL ENVELOPE Transportation - It is a Council priority to continue to invest in direct road improvements including asphalt, curb and sidewalks, and surface reinstatements associated with water and sewer projects. The 2016 Capital Budget includes $4.6 million of investment in asphalt, curb and sidewalk and street reconstruction. This represents a year over year increase of approximately 10% compared to the 2015 Capital Budget. In addition, funding is included for ongoing guard rails replacement program ($200,000), two new fully signalized intersections at King's Square ($700,000), and the ongoing program of replacement of deteriorating retaining walls ($125,000). Drainage - Upgrades to the storm water system include new storm sewers, channel improvements, and separation of storm and sanitary sewers in 9 locations. With a total investment of $6.8 million ($5.7 million from other government sources to offset this cost), the City continues to make focused investments to address surface drainage and flooding issues throughout the community. NM am Recreation - Key spending in recreation includes renewal of existing sport fields, playground, park revitalization and tennis courts ($800,000). Funds are also included to provide equipment replacements at Harbour Station ($110,500), and key investments in the Canada Games Aquatic Centre for facility and equipment renewal ($302,600). It is anticipated that the Canada Games Aquatic Center will require considerably higher capital investment in future years. City Market - City Market is in need of major upgrades and maintenance. The exterior brickwork is decaying and the upper windows, pedway escalator and lift are in need of replacement. The mezzanine is in need of upgrading as well as general lifecycle renewal investments in windows, doors, and roof is required. The City Market Tower suffered major water damage from a burst pipe. A total investment of $3.5 million is required to restore the interior of the Market Tower. The City committed $270,000 in 2014, $700,000 in 2015 and staff proposes $700,000 in 2016. In 2017 a final investment of $360,000 would bring the total City investment to $2.03 million. Along with committed funding from ACOA for $2.03 million and a pending application from the Province for another $2.03 million, a total investment in the City Market would total $6.09 million to restore this City treasure Public Safety Services: A. Trunk Radio Emergency System - Communication is an essential component for public safety (Fire, Police and EMO services). Trunk radio systems provide the communication backbone for protective services in Saint John, throughout New Brunswick and across Canada. The existing analog trunk radio system technology is outdated, over 30 years old and was installed in Saint John in the early 1990's. It is used by the Saint John Police Force, Saint John Fire Department, Saint John Emergency Measures Organization, and Saint John Municipal Operations. The equipment, radios and infrastructure are no longer supported by the manufacturer. The Province and other New Brunswick municipalities have also been dealing with aging and obsolete trunk radio systems. The Provincial Government is making a significant financial investment to upgrade and enhance its mobile trunk radio communication system in partnership with Bell Mobility. The project includes configuration of a new network, digital mobile equipment and the construction of communication towers. Bell Mobility has commenced work on the new system and it is being carried out in stages with completion expected in late 2016. The current Bell Mobility analog system will continue to be used until the new one is fully functional. 229 -4 - The Provincial project presents a strategic window of opportunity to align the City investment with the investment in the Provincial network. The Trunk Radio Emergency System project is estimated to cost approximately $2.5-$3 million dollars. The City investment is expected to include new subscriber gear (radio equipment for Police and Fire) estimated between $1 to $1.5 million dollars; equipment and conversion build costs for the Public Safety Communication Center (911) in the range of $500 thousand to $1 million dollars; and additional tower requirements for City wide coverage, yet to be determined, that could cost $500 thousand to $1 million dollars. Monthly subscription charges are expected to be similar to the current subscription charge of the analog system. Detailed quotes, specifications and implementation timelines are still not final. The Public Safety Communication Center (911) conversion is estimated to take place in Q3. Implementation of subscriber equipment could be late Q3 or Q4. It is optimistic for the City to be fully converted by early December. A robust City business case must be performed to ensure value for money. Although project costs are estimated at $2.5 million to $3 million dollars, given the uncertainty in timing, the 2016 Capital Budget includes funding of $1.250 million for the Trunk Radio Project with the remaining investment planned for 2017. When project timelines are finalized, Staff will report back to Council with a request for any required adjustments to the Capital envelope accordingly. Staff is seeking Council's formal commitment to the Trunk Radio Emergency System Project given its critical importance and risk to public safety. Staff will present a business case to Council in 2016 with options that provide best value for money. B. Fire Service - A fleet replacement schedule for the 10 primary fire units was established approximately 10 years ago with the objective of getting the most effective and efficient use of these capital purchase ( including the goal of minimizing large scale maintenance issues related to operating cost and availability). Three of the ten fire service units have now exceeded their replacement period and in turn maintenance cost have risen. The maintenance cost for Engine # 2 (2001) has exceeded $40,000 in 2015. The proposed 2016 Capital Budget includes funding to replace Engine #2 ($500,000). Funding has also been included to replace aged SCBA packs and bottles ($75,000). Investments are proposed to upgrade the HVAC in Fire Station #4, 36 Courtney Avenue and Fire Station #6, 286 King Street West ($40,000) as well as to replace the roof in Fire Station #4 ($80,000). Transit - The City will continue its investment in Public Transportation by committing to the purchase of a new bus ($475,000) which will positively contribute to the average age of the transit fleet. 230 -5 - Information Technology - The City's information technology supports the effective and efficient delivery of the services provided to residents, and is largely dependent on current and modern IT systems. The proposed budget includes $800,000 in IT investments, with $600,000 being funded from the computer reserve fund for a net capital requirement of $200,000. Network infrastructure and upgrades to the enterprise resource planning system ERP ($130,000), needed disk storage and backup systems ($220,000), One Stop Development Shop Application & Hardware ($50,000) and the regular replacement of monitors, laptops, workstations and licensing agreements funded from reserves. Finally, a funding commitment has been secured for a Public Safety GIS mapping solution that creates a common operating picture for emergency services ($108,049). Fleet - $2.5 million (including the investment in a fire truck of $500k) in fleet replacement will ensure the City has the equipment and fleet required to provide necessary public service. The cost is offset by a contribution of $2.0 million from the fleet replacement fund. Staff will present a list of proposed acquisitions for Council approval in the coming weeks. Economic Development — includes year 4 of 5 commitments for the Trade & Convention Centre as well as funding for chair replacement ($270,000) to maintain competitiveness in the marketplace. The budget also proposes an investment in land development for the Saint John Industrial Parks ($200,000). Waterfront Capital is based on the City's committed contribution to the Loyalist Plaza refurbishment. The City has committed $3.4 million provided the campaign raises the funds needed to proceed with the refurbishment. The 2016 Capital Budget includes funds for the engineering, final design and construction drawings, in the amount of 290,000. Also included in the Budget is $35,000 for the third Eco Hub on Harbour Passage which will be located at the back corner of the Fort Latour site. Funding from TD Bank for this Eco Hub has already been received. The budget also includes $195,000 for dredging at Market Slip. Currently most boats cannot get into Market Slip because there has been no dredging done since 2005. This will provide the boating community with a place to get their boats into Market Slip and be able to enjoy what Uptown Saint John has to offer. Facilities — Lily Lake will receive its final installment for the 3 year commitment of capital for $150,000 to improve accessibility, fire protection, audio/visual equipment and energy efficiency as part of a three year renewal plan. The East Branch Library will be re -locating to Saint John Transit Atrium. Rents will be paid to Saint John Transit, resulting in financial savings for the City of approximately $100,000 per year that the Library would have been paying in Rent at its current location. Funding is included for new shelving, furniture, moving costs, and signage ($221,200). A repair envelope will allow for improvements at the Rockwood Park Interpretation Centre, the Arts Building and for Leasehold improvements ($110,000). Window replacement and foundation waterproofing 231 sm will be carried out at the Carleton Community Center ($140,000) and the Forest Hills Canteen will be connected to the municipal sanitary system ($40,000). Contingent Funding Envelope - While a nominal budget allocation is shown for each of these projects, actual disbursement by the City is contingent on certain conditions being met. It is contemplated that the City will seek to secure funding for these projects through any of the Building Canada Fund, Gas Tax Fund or other Federal or Provincial programs. A. Exhibition Centre - this $22 million dollar project involves the construction of a new Field House at Exhibition Park. The Centre would include an indoor track and facilities for a range of indoor sport activities. The Exhibition Association is willing to commit land and funding to initiate the development. The City has been requested to consider a contribution of $4.2 million over a three year period. It is unlikely that a City contribution would be required prior to 2017. The City funding is contingent on the project sponsors identifying the capital funding to construct the project and a strict limit on the City's exposure to fund any future operating deficit. B. Loyalist Plaza — the estimated cost of the Plaza Development is $6.4 million with an anticipated City contribution of $3.4 million. A master plan has been developed, after a series of public consultations, that when implemented will serve to rejuvenate this anchor location in the Uptown. The City's commitment is contingent on the remainder of the capital funding being secured. Fiscal Responsibility The 2016 Capital Budget places more financial pressure on future operating budgets as the cost of principle and interest payments become fixed costs for the City, thus committing future operating budgets to these expenses. Through responsible fiscal management, based on an annual $11-12 million dollar Capital program, debt retirement will start to exceed new debt issues in 2017. The Capital Budget must strike a balance between sustainable infrastructure needs and affordable and responsible fiscal management. The Finance Department, continuing to build upon the completion of identifying and tracking of the City's Tangible Capital Assets, will work in 2016 to develop a Financial Sustainable Planning Program which includes an Asset Management Plan, Long Term Debt Policy and Long Term Capital Plan. The success of the project involves the participation of not only Finance, but the major stewards of the City's assets, such as Water, Transportation, Fleet, and Facility Management. Along with input from Council, Staff and other Stakeholders, a Financial Sustainable Planning Program must be developed to help guide how Financial Resources are managed moving forward. 232 -7 - CONCLUSION Planned capital expenditures total $21,662,339 with $9,958,049 coming from other sources for a net Capital budget of $11,704,300. The annual funding from the gas tax program has helped reduce projected borrowing costs and has allowed the City to undertake needed infrastructure improvements. Funding from bond issues is within the City's borrowing capacity. The Capital Budget addresses a range of community needs with a strong emphasis on Council priorities. The investments made will contribute to Saint John being a Community of Choice — with better roads, reduced flooding, improved recreation facilities, better public spaces, improved protective services and continued enhancement of strategic assets. SERVICE AND FINANCIAL OUTCOMES ❑►�I1�jr�:Z�1uI��I:I:��:��/[��►7�F1�►►TI#r�1:�:[�I7�:�j Input has been received from the Senior Leadership Team and the Finance Committee of Council ATTACHMENTS Exhibit 1: 2016 Capital Investment Map Exhibit 2: 2016 General Capital Recommended Exhibit 3: 2016 General Capital Not Recommended 233 -8 - Exhibit 1 234 Exhibit 2 - 2016 General Capital Budget Recommended Project BUDGET -OTHER BUDGET - CITY CATEGORY DEPARTMENT DESCRIPTION # SHARE SHARE 1 Transportation Transportation & Asphalt Roadway Maintenance and $750,000 $ - Environment Rehabilitation program 2 Transportation Transportation & Concrete curb and sidewalk including drainage $750,000 $ - Environment with Asphalt Program various locations 3 Transportation Transportation & Canterbury Street - Curb & Sidewalk, $150,000 Environment $ - 4 Transportation Transportation & Exmouth Street - Street reconstruction (W&S) $660,000 Environment $ - 5 Transportation Transportation & Golding Street - Concrete sidewalk and $255,000 Environment renewing the asphalt (W&S) $ - 6 Transportation Transportation & Grannan Lane - Replacement of concrete $150,000 Environment driving surface with new concrete. $ - 7 Transportation Transportation & Guard Rail Replacement Program - Phase 2 of 4 $200,000 Environment $ - 8 Transportation Transportation & Harmony Drive - Street reconstruction (curb, $275,000 Environment sidewalk, landscaping and paving), $ - 9 Transportation Transportation & King Square North - New Fully Signalized $335,000 Environment Intersection - Top of King Street $ - 10 Transportation Transportation & King Square North - New Fully Signalized $335,000 Environment Intersection - Front of City Market $ - 11 Transportation Transportation & King Street North - Three new bus lanes for $250,000 Environment additional bus parking $ - 12 Transportation Transportation & Newan Street - Street reconstruction - (W&S) $370,000 Environment $ - 13 Transportation Transportation & Paddock Street - Street reconstruction $215,000 Environment $ - 14 Transportation Transportation & Princess Street - Charlotte to Syndey Street - $700,000 Environment Street reconstruction - (W&S) $ - Replacement of existing deteriorated retaining 15 Transportation Transportation & walls supporting streets and sidewalks in $125,000 Environment various locations $ - 235 Exhibit 2 - 2016 General Capital Budget Recommended 16 Transportation Transportation & Skyline Drive - Street reconstruction $175,000 Environment $ - 17 Transit Transportation & Bus Replacement $475,000 Environment $ - Transportation & Exmouth Street - Richmond St - Brunswick Drive 18 Storm $300,000 $ - Environment -Storm Upgrade - (W&S) 19 Storm Transportation & Golding Street - Waterloo to Bayard Street - $115,000 $ - Environment Storm Sewer upgrade - (W&S) Transportation & Hanover Street - Crown to March Creek - Storm 20 Storm $400,000 Environment sewer upgrade - (W&S) $ - Transportation & Honeysuckle, Sherbrook Street Culvert # 4 - 21 Storm $2,600,000 $ - Environment replace culvert by NBDTI Transportation & Honeysuckle, Sherbrook Street Culvert # 3 - 22 Storm $1,200,000 $ - Environment replace undersized culvert by NBDTI Transportation & Honeysuckle, Sherbrook Street replace 23 Storm $475,000 $ - Environment undersized culvert # 5 and Removal of culvert # Transportation & Kelly Lane - End of Kelly Lane to Sandy Point 24 Storm $115,000 Environment Road - Storm sewer for separation $ - 25 Storm Transportation & Paddock Street - 39 Paddock to Coburg -Storm $115,000 Environment sewer for separation - W&S $ - 26 Storm Transportation & Princess Street - Charlotte to Syndey Street - $85,000 Environment Storm sewer for separation - W&S $ - 27 Storm Transportation & Ready Street - Main to Catherwood Street - $250,000 Environment Storm sewer for separation - W&S $ - Transportation & Development of a stormwater model for the 28 Storm $160,000 Environment East and Central catchment Area $ 29 Storm Transportation & Westgate Park Drainage Basin - Trunk Storm $1,060,000 Environment Sewer - New storm sewer $ - 30 Storm Transportation & Westgate Park Drainage Basin - Property $110,000 Environment acquisition for construction of collector swale $ - 31 Parks & Public Transportation & Renewal of existing infrastructure such as $550,000 Spaces Environment sportfield assets, playground, tennis courts $ - 236 Exhibit 2 - 2016 General Capital Budget Recommended 32 Parks & Public Transportation & Rainbow Park $250,000 Spaces Environment $ - 33 Public Safety Strategic Services Trunk Radio for Emergency Services - Public $1,250,000 Safety Required $ - 34 Information Strategic Services Replace City Network Infrastructure $100,000 Technolo gY $ 35 Information Strategic Services One Stop Applications & Hardware $50,000 Technolo gY $ 36 Information Strategic Services Upgrades to ERP $30,000 Technolo gY $ 37 Information Strategic Services Additional Disk Storage Systems & Tape Backup $200,000 $20,000 Technology 38 Information Strategic Services Computer Replacement Program $ 400,000.00 $ - Technology 39 Information Strategic Services PSCC GIS Mapping Program $ 108,049.00 Technology 40 Economic Waterfront Development Loyalist Plaza final design/const. drawings $ - $290,000 Development 41 Economic Waterfront Development Harbour Passage Eco -Hub $ - $35,000 Development 42 Economic Waterfront Development Market Slip dredging $ - $195,000 Development 43 Facilities Harbour Station Replace Cooking Equipment $ - $48,000 Management 44 Facilities Harbour Station Purchase new Computers/Servers $ - $17,500 Management 45 Facilities Harbour Station Replace Video Switch er/Playback Equipment $ - $45,000 Management 46 Public Safety Fire Replacement of aged SCBA packs and Bottles $ - $75,000 (2016) 47 Public Safety Fire Purchase of New Fire Engine (2016) $ - $500,000 48 Public Safety PSCC Upgrade Back PSCC Consul of Firestation #1 $ - $40,000 237 Exhibit 2 - 2016 General Capital Budget Recommended 49 Facilities Library Shelving - mobile display shelves for new East $ - $10,000 Management Branch 50 Facilities Library Shelving - mobile periodical display units for $ - $8,000 Management new East Branch 51 Facilities Library Furniture - for space at new East Branch, in $ - $15,000 Management Transit Building 52 Facilities Library Move to Saint Transit - Approved in 2015 $ - $203,200 Management 53 Facilities Library Signage - East Branch at Transit Building $ - $35,000 Management Recreation & 54 Municipal Canada Games Aquatic Replace flow control valves $ - $28,350 Centre Owned Facilities Recreation & 55 Municipal Canada Games Aquatic Replace Flow Meter $ - $7,000 Centre Owned Facilities Recreation & 56 Municipal Canada Games Aquatic Facility Capital Renewal $ - $200,000 Centre Owned Facilities Recreation & 57 Municipal Canada Games Aquatic Retrofit Breaker Panels: Filter Rooms $ - $47,250 Centre Owned Facilities Recreation & 58 Municipal Canada Games Aquatic Epoxy filter tank (leisure tank) $ - $20,000 Owned Facilities Centre 59 Facilities City Market City Market Renovation $ - $580,000 Management 60 Facilities City Market City Market Pedway Elevating Devices $ - $120,000 Management Replacement 238 Exhibit 2 - 2016 General Capital Budget Recommended 61 Facilities Lilly Lake Pavillion Year 3 of 3 year commitment of Captial $ - $150,000 Management 62 Economic Trade & Convention Centre Year 4 of 5 year Commitment of Capital $ - $170,000 Development 63 Facilities Facility Management Carleton Community Center Replace Windows $ - $60,000 Management Phase 1 64 Facilities Facility Management Carleton Community Center Replace $ - $80,000 Management Foundation Wateroroofing 65 Facilities Facility Management Forest Hill Canteen - Connect Sanitary Systems $ - $40,000 Management to Municipal Services 66 Facilities Facility Management Fire Station #4- Replace Roof $ - $80,000 Management 67 Facilities Facility Management Fire Station #4/#6- HVAC Upgrade $ - $40,000 Management Facilities Facility Capital Renewal - Petes Frootique 68 Facility Management Leasehold, Rockwood Park Int Center, Arts $ - $110,000 Management Building 69 Finance & Admin Fleet Management Fleet Replacment $2,000,000 $ - 70 Economic Trade & Convention Centre Chair Replacements $ - $100,000 Development 71 Economic Industrial Parks Industrial Park Land Development $ - $200,000 Development $9,958,049 $11,704,300 239 Exhibit 3 - 2016 General Capital Budget Not Recommended Project BUDGET- BUDGET - CITY CATEGORY DEPARTMENT DESCRIPTION # OTHER SHARE SHARE Creighton Avenue - Road reconstruction (storm 1 Transportation Transportation & sewer, road widening, excavation, curb, $ - $1,200,000 Environment landscaping, paving) Bonita Avenue - Street reconstruction 2 Transportation Transportation & (excavation, backfill, curb, sidewalk, landscaping $ - $950,000 Environment and paving) Pidgeon Terrace - Street reconstruction 3 Transportation Transportation & (excavation, backfill, curb, sidewalk, landscaping $ - $105,000 Environment and paving) Whipple Street - Street reconstruction 4 Transportation Transportation & (excavation, backfill, curb, sidewalk, landscaping $ - $700,000 Environment and paving) Cedar Point - Cedar Wood Drive - Street 5 Transportation Transportation & reconstruction (excavation, backfill ditches, $ - $1,480,000 Environment curb, sidewalk, landscaping and paving) 6 Storm Transportation & Cedar Point - Cedarwood Drive - Install approx. $1,770,000 Environment 1045 m of new storm sewer $ - 7 Parks & Public Transportation & Includes for the replacement and renewal of $25,000 $20,000 Spaces Environment existing infrastructure such as sportfield assets, 8 Parks & Public Transportation & Swanton Street -Playground equipment $25,000 $25,000 Spaces Environment replacement and park improvements. 9 Parks & Public Transportation & Market Place West -Includes new splash pad $250,000 $250,000 Spaces Environment adjacent to existing playground. 10 Saint John Transit Buses Seek Funding $950,000 $ - 11 Saint John Transit Saint John Transit Small Bus Trial $100,000 $50,000 12 Saint John Transit Saint John Transit Small Bus Trial $226,667 $113,333 13 Saint John Transit Saint John Transit Handi Bus $ - $155,000 240 Exhibit 3 - 2016 General Capital Budget Not Recommended 14 Saint John Transit Saint John Transit Video Upgrade $56,667 $28,333 15 Saint John Transit Saint John Transit Sevice/Plow Truck $ - $55,000 16 Saint John Transit Saint John Transit Uptown Bus Shelter $26,667 $13,333 17 Saint John Transit Saint John Transit Garage Tools/Equipment $ - $50,000 18 Saftey Fire Portion of New Radio $ - $400,000 19 Safety Fire Three Bay Garage at Training Academy (2016) $ - $350,000 20 Safety Police Replace Firearms $ - $200,000 21 Facility Fire Installation of Drafting Tank at Training Grounds $ - $150,000 Management (2016) 22 Information Strategic Services Trunk Radio for Emergency Services $ - $2,250,000 Technology 23 Information Strategic Services Server Infrastructure Replacement $ - $100,000 Technology 24 Information Strategic Services Applications and Hardware to Support One Stop $ - $24,000 Technology Shop initiative 25 Information Strategic Services Applications and Systems (upgrades and $ - $30,000 Technology implementation of ERP) 26 Information Strategic Services Data Center Air Conditioner $ - $100,000 Technology 27 Information Strategic Services Connectivity $ - $40,000 Technology 28 Facilities Library Signage - East Branch at Transit Building $ - $ - Management 29 Facilities Library 7 Signage - Exterior facade at Market Square $ - $8,000 1 Management 241 Exhibit 3 - 2016 General Capital Budget Not Recommended 30 Facilities Library Signage - Wayfinders at Central Library $ - $5,000 Management 31 Facilities Library Widen meeting room doors to accommodate $ - $4,000 Management wheelchairs at Central Recreation & 32 Municipal Owned Canada Games Aquatic Deck scrubber $ - $20,000 Facilities Centre Recreation & 33 Municipal Owned Canada Games Aquatic Replace Exit Sign $ - $7,020 Centre Facilities Recreation & 34 Municipal Owned Canada Games Aquatic Replace AHU#2 to Heat Pump Technology $ - $600,000 Centre Facilities Recreation & 35 Municipal Owned Canada Games Aquatic Refurbish lift car $ - $28,350 Centre Facilities Recreation & 36 Municipal Owned Canada Games Aquatic Facility Capital Renewal $ - $50,000 Centre Facilities Recreation & 37 Municipal Owned Canada Games Aquatic Replace flow meters $ - $ - Centre Facilities 38 Economic Saint John Parking Coin Wrapper - Existing one surpased life $ - $20,000 Development Commission expectancy 39 Economic Saint John Parking Electronic Chalking Machines $ - $40,000 Development Commission 40 Economic Saint John Parking Pay and Display Parking Machines (5 Machines) $ - $80,000 Development Commission 41 Fleet Management Finance and Admin Fleet Replacment $ - $500,000 42 Economic Industrial Parks Development of Land $ - $100,000 Development 43 Economic Waterfront Development Boardwalk repairs/maintenance $ - $15,000 Development 242 Exhibit 3 - 2016 General Capital Budget Not Recommended 44 Economic Waterfront Development Harbour Passage refurbishment/maintenance $ - $15,000 Development 45 Economic Waterfront Development Design renderings - infill strategy project $ - $45,000 Development 46 Facilities Harbour Station Complete Phase 2 of LED Lighting Project $ - $40,000 Management 47 Facilities Harbour Station Replace Audio Routing Equipment $ - $25,000 Management 48 Facilities Harbour Station Replace Video Replay/Recording Equipment $ - $32,000 Management 49 Facilities Harbour Station Replace Wireless Beltpacks $ - $5,000 Management 50 Facilities Harbour Station Replace 1993 Chairs $ - $100,000 Management 51 Facilities Lord Beaverbrook Rink Exit Fire Doors and interior Doors Replacement $ - $50,000 Management 52 Facilities City Market City Market Renovation $ - $750,000 Management 53 Facilities Facilities Management Replace Windows -TIC West $ - $55,000 Management 54 Facilities Facilities Management Hurley Arena Interior Renovation $ - $250,000 Management 55 Facilities Facilities Management Sustainable Energy Management Program on $ - $45,000 Management City Owned Buildings 56 Facilities Facilities Management Hurley,Gorman and Belyea Arena- Building $ - $10,000 Management Electrical Systems Assessment 57 Facilities Facilities Management Facility Management Capital Renewal of $ - $240,000 Management Building Systems and Equipment $1,660,001 $13,748,369 243 REPORT TO COMMON COUNCIL M&C2015-224 V�4 November 2°d,2015 His Worship Mayor Mel Norton av! cit .uf Saint John And Members of Common Council Your Worship and Members of Council, SUBJECT: 2016 WATER & SEWER UTILITY OPERATING & CAPITAL BUDGET SUBSECTION: Attached to this narrative, are draft documents for Council's consideration. These are 1) Proposed Water & Sewer Utility Operating Budget 2016; 2) Proposed by-law amendment which will set the rates for 2016 (includes a 3 -year projection) 3) Proposed Water & Sewer Utility Capital Budget 2016. It is anticipated that Council, having reviewed the documents and being satisfied with the information contained therein, will give consideration to adopting the recommendations set out at a subsequent Common Council meeting. With respect to the proposed budgets, the following should be noted: THE OPERATING BUDGET The proposed 2016 Operating budget is essentially status quo in that the service levels mirror very closely those contained in the 2015 budget. There are some changes, however. The following is a listing of the more significant changes being proposed: 244--— Zo 16 water & Sewer Utilitg Capital & Operating E>udgets M&CZ015-zz4 Wages & Benefits Capital from Operating Mechanical Components Operating Supplies Tipping Fees Electricity Professional Services Description of Variances 1. Wages and Benefit: November 2" d, 2015 Fage 2 20 .6 Propo-5ed 2015 Approved Variance % Increase $43,947,000 $42,371,000 $1,576,000 $584,698 $696,000 $225,000 $75,000 $60,000 $5Q000 ($250,000) The increase in wages and benefits can be attributed to the following: 3.7% Temporary term positions to prepare for the design and construction of the Safe, Clean Drinking Water Project that will commence in February 2016. Two Construction Auditors and one Construction Engineer will be re- assigned from the General Fund. Necessary increases associated with newly negotiated Local 18 Collective Agreement • Overtime was underfunded in past years, budget adjustment to reflect actual experience 2. Capital from Operating Aligning with Council's priority for sustainable infrastructure, the increased investment in Capital from Operating continues the strategy introduced in the 2015 Budget to deliberately fund renewal capital out of the Operating Fund while at the same time reserving funds for the Safe, Clean Drinking Water Project. This has the effect of reducing the amount of borrowing required in future years, which consequently reduces fiscal charges and pressure on water rates charged to users. The strategy includes the elimination of the Utility Fleet Replacement deficit over a period of 5 years. 3. Mechanical Components & Operating S pplies With the recent commissioning of the Harbour Cleanup project, it is expected that pump maintenance and repair will be necessary over the next few years as 245 2016 Water & Sewer (Atility Capital €r Operating guclgets M&CZ013-224 NovemberZr� 2015 I'age 3 the City monitors the integration of the new infrastructure with the wastewater and storm water system. 4. Tipping Fees Sludge removal cost stemming from a fully operational Eastern Wastewater Treatment Plant. 5. Electricity Estimated increase in electricity cost based on annual inflation and historical consumption. 6. Professional Services Professional services vary depending on annual projects and initiatives, expected reduction in 2016. The net result of these proposed changes is a recommended overall Operating budget increase of $1,576,000. Absent the increased investment in Capital from Operating, the increase in the Operating budget for 2016 is $880,000, or 2% year over year. Council, during the approval process, is required to set the water rates that will be charged to users in the coming year. The rates must reflect and recover the Operating and Capital costs of the Utility. It is nevertheless, vitally important to the community of users, that the rates remain affordable. This is challenging given the financial obligations facing the Utility in the next 5 years. However, prudent, strategic spending, coupled with prudent debt management can ensure that our water rates remain affordable. The flat rate being recommended for 2016 is $12241. This rate is consistent with forecasted rates of 2013, 2014 and 2015. It represents an annual increase of $72 in 2016 or $6.00 per month. THE CAPITAL BUDGET As Council is aware, the continued investment in improvements and renewal of existing infrastructure is fundamental to sustainable, acceptable service delivery. The continued investment, endorsed by Council's actions, (Harbour Clean-up, Safe Clean Drinking Water) comes with a commitment and a price tag. The continuing (perpetual) investment must be managed such that rate payers receive excellent, reliable service at an affordable cost. The attached proposed Capital budget for 2016 reflects that premise. ' Annual Rate for unmetered single family dwelling including both water and sanitary sewerage 246 2016 Water &Sewer Utihty Capital & Operating Budgets M & C 2015-.2z4 November 2', 2015 Page + The recommended Capital budget for 2016 is $10.1 Million; $6.2 Million being the Utility cost. The Operating and Capital budget as being presented for 2016 will not result in any increased debt for the Utility. The 2016 Budget continues the strategy of sustainability presented to Council in 2015; a long term focus on sustainable reinvestment in infrastructure balanced with a targeted plan for long term debt reduction. The 2016 budget includes appropriate funding to ensure all Utility renewal capital is funded out of the operating budget and not through the issuance of long term debt. Furthermore, in 2015 Council authorized the establishment of a capital reserve fund. Included in the 2016 Budget is a recommended $2.3 million dollar investment in the capital asset reserve. This investment will reduce the overall debt over the next 4 years, reduce debt service pressure on the Operating Fund, and drive positive returns in the long term for all ratepayers. The Operating budget will also continue to provide funding for debt retirement, thereby reducing the overall debt and debt servicing costs. The recommended 2016 Saint John Water Utility budget is attached. RECOMMENDATIONS It is recommended that Common Council reflect upon the attached documents and make any and all inquiries and recommendations to staff; and receive and file this report. Respectfully Submitted Wm. Edwards, P. Eng. Commissioner Saint John Water Kevin Fudge Commissioner of Finance Attachments: Report, including adjustments Operating Budget By-law — Saint John Water Capital Budget Cost Tables SBB Documents 247 Jeff Trail City Manager Appendix "A" Saint John Water - Expenditure Budget Operating Expenditures 2015 Budget,.Budget 20162018 2019 Drinking Water Watershed Management 251,000 262,000 267,000 273,000 280,000 Water Treatment 2,336,000 2,382,000 2,674,000 4,609,000 9,100,000 Water Pumping & Storage 1,180,000 1,158,000 1,183,000 1,211,000 1,246,000 Transmission & distribution 4,872,000 5,172,000 5,240,000 5,344,000 5,477,000 Customer Metering 740,000 716,000 732,000 750,000 772,000 Industrial Water Watershed Management 475,000 487,000 555,000 568,000 584,000 Water Pumping & Transmission 1,013,000 1,000,000 1,195,000 1,228,000 1,253,000 Customer Metering 134,000 147,000 150,000 154,000 157,000 Wastewater Wastewater Pumping 2,436,000 2,821,000 2,876,000 2,936,000 2,995,000 Wastewater Collection 2,890,000 2,906,000 2,966,000 3,033,000 3,094,000 Wastewater Treatment 4,222,000 4,405,000 4,488,000 4,581,000 4,673,000 Infrastructure Management Municipal Engineering 1,357,000 1,278,000 1,307,000 1,339,000 1,366,000 Other Internal Charges 614,0001 650,000 665,000 675,000 685,000 Net Pension Costs 1,a13 nnn 1 FBI 1,410,000 t i+4 1,402,000 Is 1,420,000 1,452,000 Fiscal Charges Debt Servicing 7,855,000 7,874,000 8,235,000 9,170,000 10,401,000 Capital from Operating Total Fiscal Charges Total Expenditures 10;583,004 IS,438,OOD a + + 11,279,000 19,153,000 + r + 11,938,000 F + + e + 10,776,000 19,946,00015,865,000 + 5,464,000 + e + N Appendix "B" Saint John Water - Revenue Budget 2016 RevenuesProposed Flat Rate Accounts 2015 18,794,000 2016 Outlook 19,759,000 2017 Outlook 20,924,000 201820,19 Outlook 22,036,000 22,591,000 Metered Accounts 19,092,000 19,213,000 20,094,000 20,935,000 21,363,000 Fire Protection Levy 2,500,000 2,400,000 2,400,000 2,700,000 3,000,000 Storm Sewer Levy 975,000 995,000 985,000 972,000 958,000 Other Revenues 450,000 566,000 592,000 673,0001 704,000 Previous Year's Surplus Total Revenues 7 560.000 42,371,000 1.014.000 43,947,900+48,067,000 878,000 751.0001 383.000 48,999,000 Key Metrics: Flat Rate - Water & Sewerage 1,152 1,224 1,296 1,364 1,399 Meter Rates: Block 1 1.3005 1.3824 1.4633 1.5404 1.5789 Block 2 0.8281 0.8803 0.9318 0.9809 1.0054 Block 3 0.2922 0.3106 0.3288 0.3461 0.3548 Debt Service Ratio 18.54%1 17.92%1 17.95% 19.08% 21.23% 249 Appendix "C" Proposed 2015 Changes By -Law Number M-16, A By -Law Respecting Water and Sewerage (Water and Sewerage Utility Fund) A BY-LAW TO AMEND UN ARRI3TE POUR MODIFIER A BY-LAW RESPECTING WATER AND ARRETE CONCERNANT LES RESEAUX D'EAU ET SEWERAGE DTGOUTS Be it enacted by Common Council of the City Le conseil communal de The City of Saint John of Saint John, as follows: edicte : A by-law of the City of Saint John entitled "A Par les presentes,l'arrete de The City of Saint By-law Respecting Water and Sewerage" John intitule < Arrete concernant les reseaux enacted on the 7th day of June, A.Q. 2004, is d'eau et d'egouts », edicte le 7 juin 2004, est hereby amended as follows: modifie comme suit: 1. Schedules "A" and "B" are repealed and 1. Les annexes << A)) et <c B » sont abrogees et the following are substituted therefor. sont remplacees par celles qui figurent aux presentes. Mayor or the member of the Council who Maire ou membre du conseil qui presidait la presided at the meeting at which it was reunion A laquelle 1'arrete a ete edicte enacted; and/ Common Clerk Greffiere communale First Reading Premiere lecture Second Reading Deuxieme lecture Third Reading Troisieme lecture 250 A BY-LAW RESPECTING WATER AND SEWERAGE SCHEDULE "A" ARRETE CONCERNANT LES RESEAUX D'EAU ET D'EGOUTS ANNEXE CC A» Effective January 1s, 2016/ En vigueur le 1 er janvier 2016 251 Flat rate custorners Tarif forfaitaire pour les clients Flat rate customers Yearly $551.35 Tarif forfaitaire pour Tarif 551,35$ Water charge les clients annuel Redevance sur l'eau 251 A BY-LAW RESPECTING WATER AND SEWERAGE SCHEDULE "B" Effective January 15; 2016 For the first 50 MonthlyMeter Size Yearly 15mm 216.36 18.03 36.06 20mm 264.84 22.07 44.14 25mm 361.68 30.14 60.28 40mm 475.56 39.63 79.26 50mm 948.72 79.06 158.12 75mm 1,971.48 164.29 328.58 100mm 3,428.52 285.71 571.42 150mm 5,388.24 449.02 898.04 200mm 7,742.40 645.20 1,290.40 250mm & up 10,485.96 873.83 1,747.66 For the first 50 1.3824 For the first 100 1.3824 For the next 124,950 0.8803 For the next 249,900 0.8803 For all in excess of 125,000 0.3106 For all in excess of 250,000 0.3106 Spillage 0.1100 Spillage 0.1100 252 ARRETE CONCERNANT LES R9SEAUX WEAU ET WAGOUTS ANNEXE CC B 99 En vigueur ler janvier 2016 253 compteur 15mm (s) 216.36 18.03 36.06 20mm 264.84 22.07 44.14 25mm 361.68 30.14 60.28 40mm 475.56 39.63 79.26 50mm 948.72 79.06 158.12 75mm 1,971.48 164.29 328.58 100mm 3,428.52 285.71 571.42 150mm 5,388.24 449.02 898.04 200mm 7,742.40 645.20 1,290.40 250mm et plus 10,485.96 873.83 1,747.66 253 Saint John Water Services Overview The City of Saint John provides water and wastewater services to homes, businesses, industry and institutions through its Utility Saint John Water. These services, essential to the community's health, environmental protection, quality of life and economy, are regulated under the Province's Clean Water Act and the Clean Environment Act. Organizational Goals To establish the City of Saint John as a service -based, results oriented, high performance public service organization. N U' Service Based • Considering the needs of the community as a whole • Creating opportunities for citizen feedback and input • Responding effectively and efficiently to address community needs 2016 Results Oriented • Clean, safe drinking water, ensuring adequate supply • Quality, fiscally responsible maintained infrastructure • Clean, healthy natural environment High Performance • Collaborative, strategically minded workforce • Culture focused on contributing to community goals through service delivery • Resource conscious and accountable for results Drinking Water Servic6 Industrial Water Service Wastewater Service Engineering SJW-1 Saint ,John Water Services Summary Drinking Water Service Watershed Management Water Treatment Water Pumping and Storage Water Transmission and Distribution Customer Metering Total Service Approved 2016 Projected Expenditures 2015 Expenditures Revenue FTE 2017 2018 2019 251,000 262,000 262,000 170 267,000 273,000 280,000 2,336,000 2,382,000 2,382,000 1189 2,674,000 4,609,000 9,100,000 1,180,000 1.158,000 1,158,000 658 1,183,000 1,211,000 1,246,000 4,872,000 5,172,000 5,172,000 2702 51240,000 5,344,000 5,477,000 740,000 716,000 716,000 587 732,000 750,000 772,000 $9,379,000 $9,690,000 $9,690,000 53.06 10,096,000 12,187,000 16,875,000 Industrial Water Service $1,410,000 $7,855,000 $7,874,000 $10,583,000 $11,279,000 Watershed Management 475,000 487,000 487,000 206 555,000 568,000 Water Pumping and Transmission 1,013,000 1,000,000 1,000,000 4.34 1,195,000 1,228,000 Customer Metering 134,000 147.000 147,000 103 150,000 154,000 Total Service $1,622,000 $1,634,000 $1,634,000 7,43 1,900,000 1,950,000 Wastewater Service Wastewater Pumping Wastewater Collection Wastewater Treatment Total Service Municipal Engineering Other internal Charges Net Pension Costs Fiscal Charges Debt Servicing Capital from Operat Total Fiscal Charges Saint John Water 2,436,000 2,890,000 4,222,000 $9,548,000 $1,357,000 $614,000 2,821,000 2,996,000 4,405,000 $10,132,000 $1,278,000 $650,000 $1,413,000 $1,410,000 $7,855,000 $7,874,000 $10,583,000 $11,279,000 $18,438,000 $19,153,000 $42,371,000 $43,947,000 2,821,000 1156 2,876,000 2,906,000 1698 2,966,000 4,405,000 1914 4,488,000 $10,132,000 47.68 10,330,000 $1,278,000 9.83 1,307,000 $650,000 $665,000 $1,410,000 $1,402,000 2,936,000 3,033,000 4,581,000 10,550,000 1,339,000 $675,000 584,000 1,253,000 157,000 1,994,000 2,995,000 3,094,000 4,673,000 10,762,000 1,366,000 $685,000 $1,420,000 $1,452,000 $7,874,000 $8,235,000 $9,170,000 $10,401,000 $11,279,000 $11,938,000 $10,776,000 $5,464,000 $19,193,000 $20,173,000 $19,946,000 $15,865,000 $43,947,000 118.00 $45,873,000 $48,067,000 $48,999,000 2016 SJW-2 Table of Contents — 2014 Service Plans DrinkingWater Service..............................................................................................................................................................SJW —4 IndustrialWater Service..........................................................................................................................................................SJW —11 WastewaterService................................................................................................................................................................SJW —16 MunicipalEngineering............................................................................................................................................................. SJW - 21 „-�- 2016 SJW-3 Drinking Water Service The Drinking Water Service provides quality drinking water to all users within the community. This service includes the supply of water, treatment, testing, transmission and distribution, administration of the service, and billing and collections. The service is provided under the Approval to Operate W-669 Drinking Water Distribution & Treatment Facilities. The operation of the facilities shall be kept in compliance with the Water Quality Regulation 82-126 under the Clean Environment Act and the Potable Water Regulation 93-203 under the Clean Water Act of the Province of New Brunswick. Service Delivery Saint John Water delivers several programs as part of its treatment and distribution of drinking water to the Community. The chart below identifies these programs and the proportional allocation of resources required to deliver a defined level of service for 2016. N 4 Drinking Water Service Programs ' a Watershed Management u V Water Treatment J Water Pumping & Storage Water Transmission & Distribution Customer Metering Public Health Expectations for clean, safe drinking water and adequate supply Regulatory and legislative requirements Advancements in technology and system upgrades Economy and increasing costs of goods and services Focus on sustainable asset management; aging infrastructure Ratepayers control usage Focus on environmental sustainability and conservation Organizational capacity 2016 SJW-4 2014 and 2015 Drinking Water Service Accomplishments and Performance • All water assets at the end of 2014 have a replacement cost of approximately $686 million. In 2014 and 2015 the entire City's water distribution system was flushed utilizing unidirectional flushing methods. Approximately 5.0 km of cleaning and lining work was completed in 2014. • Saint John Water operations staff repaired 74 watermain breaks in 2014. • Average daily potable water production was approximately 96 million litres per day to the end of September 2014. Treatment of 35,323 ML of potable water produced and delivered to customers at a cost of $231.5/ML in 2014. * Installation of Advanced Meter Infrastructure (AMI) that provides real time meter reading and increases meter reading efficiency. Drinking Water Service Cost per ml of water $750.00 $700.00 $650.00 $600.00_ $550.00 $500.00 $450.00 _ — _� — ---- -- - --- - $400.00 $350.00 I $300.00 Y $250.00 - - -- _ $200.00 Iri _ $150.00 SEEP SEEP- Jan Feb Mar Apr May Jun Jul Aug Sep 2016 — 2019 Major Initiatives, Major Projects and Drinking Water Service Delivery Highlights • Initiate Water & Sewerage Rate Study. • Renewal through Capital, water transmission and distribution mains to support Safe, Clean Drinking Water Universal Metering Action plan. • Review and update the Water & Sewerage By -Law. 2016 SJW-5 Safe, Clean, Drinking Water Project Where we are now: Successfully completed funding applications, business case and pre -design work • Shortlisted from six to three proponents via RFQ Final stage of the RFP procurement process. What we are currently working on: • Finalizing the evaluation of the three bids N (.0 d Preparing for recommendation on Preferred Proponent to Common Council • Completing the Commercial Close and Financial Close procurement components Finalizing Land acquisitions and required easements + Establishing a digital data room for the Design and Construction phase + Developing and Coordinating of procedures for the Quality Management System • Recruiting two Construction Auditors for the Design and Construction phase • Preparing a monitoring well system for the new groundwater supply Next steps: • Finalization of the Project Agreements with the Preferred Proponent • Preparing processes for the Construction phase • Preparing for Auditing of the Design Plans and Construction work • Preparing the Financial Agreement between the City and PPP Canada 2016 _ _ �— SJW-6 Watershed Management Program Service Levels and resources Investigate and act as necessary to reports of questionable activities in the N watershed G7 0 Watershed lake water quality monitoring (microbiology and inorganics) if required • Notify appropriate authorities as required 30 Clean Water Act Inspectors on staff currently • Watershed lakes sampled three times per year • Designated watersheds are protected, reducing the risk of contaminated water entering the drinking water system • Watershed clean-up days promote the importance of protecting the watersheds Management 064 Administration /Technical 0 06 Outside Workers 100 Total FTE 1.70 Maintain the Loch Lomond and Spruce • Monthly inspection of dams (14 earth Protects di inking water sources from Wages & Benefits $151,360 Lake watersheds including inspections of and concrete dams) adverse influences of human beings and Goods & Services 110,640 dams and other infrastructure and repairs • Daily inspection at each watershed nature, and to maintain the Total Expenditures $262,000 as required intake environmental sustainability of those watersheds through sound Revenue $262,000 management of water, land, forests and Watershed clean-up days • One watershed Clean-up day annually infrastructure within each watershed Full Time Equivalent Positrons (FTE) Investigate and act as necessary to reports of questionable activities in the N watershed G7 0 Watershed lake water quality monitoring (microbiology and inorganics) if required • Notify appropriate authorities as required 30 Clean Water Act Inspectors on staff currently • Watershed lakes sampled three times per year • Designated watersheds are protected, reducing the risk of contaminated water entering the drinking water system • Watershed clean-up days promote the importance of protecting the watersheds Management 064 Administration /Technical 0 06 Outside Workers 100 Total FTE 1.70 Critical Administrative Service Support • Fleet—equipment availability • Purchasing—prorurementof materials and contracted services Real Estate—support rand purchase process in watershed • Legal—support land purchase process in watershed • Human Resources—staffing and training requirements 2016 SJW-7 Water Treatment Prograrrl Service Levels and Resources Treat water to meet regulatory Standards, safety .equirements and customer demand 24 hours per day, 365 days per year Maintenance and repairs as necessary on water treatment, facilities Weekly water samples collected across the three water systems and microbiologically analyzed Quarterly water samples collected across the three water systems and analyzed for organic parameters Semi-annual water samples collected across the three water systems and analyzed for inorganic parameters Continuous monitoring through SCADA Response to citizen requests for water quality testing (e g, colour, odour, taste) within one week (80% of time) Operate and maintain water pumping station Examples of work (as required) include • cleaning, inspection and maintenance • Continuously monitor and control through SCADA 2016 • Approximately 96 ML/day of treated water (Latimer Lake, Spruce Lake and Red Head Subdivision) • Maintenance varies each facility • 35 sampling sites weekly (1,820 annually) for total coliforms and a coli and 35 sampling sites monthly (420 annually) for heterotrophic plate count • 20 sampling sites quarterly (80 annually) for organic parameters • 20 sampling sites semi-annually (40 annually) for inorganic parameters • 4 locations (Latimer Lake, Spruce Lake, Seaward Crescent, and Ocean Drive Well) are monitored continuously • Number of requests varies annually (average is 75 requests per year) • Spruce Lake pumping station • The service strives to deliver safe, clean drinking water that protects and enhances the health of the community, help sustain the economy and provide foi growth and development in the community and enhance the quality of life in the community • Water treated to meet demands of residential, commercial & institutional customers Wages & Benefits $1,205,048 Goods & Services 1,176,952 Total Expenditures $2,382,000 Revenue $2,382,000 Full Time Equivalent Positions (FTE) Management 064 Administration /Technical 332 Outside Workers 793 Total FTE 11.89 Part -Time Positions 2.38 Critical Administrative Service Support • Fleet—equipment availability • Purchasing —procurement of materials and contracted services • IT— support SCADA and other performance tracking software • Human Resources—staffing and training requirements SJW - 8 Fater Pumping & Storage Program Service Levels and Resources all =1; Operate and maintain water pumping • 10 pumping stations Pumping of treated water to meet Wages & Benefits $538,633 stations and water storage reservoirs • 7 water storage reservoirs (tanks) demands of residential, commercial Goods & Services 619,367 Examples of work (as required) include and institutional customers as Total Expenditures $1,158,000 necessary • cleaning, inspection and maintenance • Continuously monitor and control through SCADA • Maintenance of pumps and associated control systems Continuous monitoring of chlorine levels IV through SCADA N 6 locations (Lakewood Heights Purrip Station, Somerset Street Pump Station, University Avenue Pump Station, Gault Road PRV Station, Churchill Heights Water Storage Reservoir and Lancaster Water Storage Reservoir) are monitored continuously + Water storage reservoirs (tanks) store waterto meet the peak water demands and forfire flows during an emergency. Storage reservoirs provide water during emergency and planned maintenance at treatment facilities. Revenue $1,158,000 Full Time Equivalent Positions (FTE) Management 0.64 Administration / Technical 0.27 Outside Workers 5,67 Total FTE 6.58 Part -Time Positions 0.08 Critical Administrative Service Support • Fleet—equipment availability • Purchasing — procurement of materials and contracted services • IT— support SCADA and other performance tracking software • Hu man Resources—staffing and training requirements 2016 SjW - 9 Later Transmission & Distribution Program Service levels and Resources Maintain water transmission and distribution piping and associated appurtenances (e g, valves, hydrants, chambers) Response to service interruptions and service leaks (80% of time) • Within 2 hours for evaluation • Within 48 hours for emergency repairs • Within 2 weeks for less urgent repairs Response to frozen services within 48 hours, 80% of the time Annual (June—October) uni-directional flushing (UDF) of all water distribution pipes of sizes 12" and less Conventional flushing is executed on dead ends and in response to areas where water quality problems are eported 2016 Maintenance requirements vary annually . Safe clean drinking water is available to • Over 500 km of pipe users at adequate pressures and in sufficient quantities to meet customer • 6,575 valves demand and fire flow requirements • 2,100 fire hydrants Flushing moves fresh water through areas of low flow and expels sediment and loose particles out of the • Number of service leaks or breaks distribution system In areas that can't varies annually depending on weather be flushed, problems compound with conditions and age of infrastructure the inability to introduce fresher water • Number of frozen service varies depending on weather conditions • Approximately 1,130 sequences in 2014 • 1,200 sequences in 2013 • 733 hydrants involved • 295 km of pipe flushed • 1,249 valves used Wages & Benefits $2,319,337 Goods & Services 2.852.663 Total Expenditures $5,172,000 Revenue $5,172,000 Full Time Equivalent Positions (FTE) Management 159 Administration / Technical 233 Outside Workers 2310 Total FTE 27.02 Part -Time Positions (PTE) 0.70 Critical Administrative Service Support • Fleet—equipment availability • Purchasing - procurement of materials and contracted services • IT—support SCADA and other performance tracking software • Human Resources—staffing and training requirements SJW-10 A Customer Metering Program Service Levels and Resources anomalies in consumption that point to leakage or a meter malfunction, identify malfunctioning water meters Replace malfunctioning and obsolete water meters as and when required Provide notification and inspection services to customers experiencing excessive water use Respond to customer concerns with meter and plumbing fixture inspections 2016 • Replace approximately 200 malfunctioning or obsolete water meters per year • Issue approximately 500 high consumption notices annually, regarding higher than normal water consumption • Number of customer concerns varies annually (average 340/year) • Fair and equitable billing of water use • Accountability and control of consumption data fcir drinking water • Reduce the waste of water and associated costs • Safeguards the accuracy of measured water • Improves efficiency by utilizing modern meter reading methods • Customer service follow-up on abnormal consumption • Identify possible causes of excessive water consumption Management 079 S 008 Outside Workers Provide water meters for qualified • Approximately 80 new meters issued • Ensures qualified customers are billed Wages & 3enefits $469,582 customers as and when required, Advise for installations annually based on measured quantities Goods & Services 246,418 on the proper installation of water . Approximately 80 follow-up Total Expenditures $716,000 meters inspection and installation of remote • Ensures the accuracy and designed readingequipment q pment operation of the water meter Revenue $716,000 Read water meters on a bi-monthly cycle • 3,150 meter reads required bi- • Ensures proper installation as well as (ICI andresidential) and detect monthly accurate and efficient meter readings Full Time Equivalent Positrons (FTE) anomalies in consumption that point to leakage or a meter malfunction, identify malfunctioning water meters Replace malfunctioning and obsolete water meters as and when required Provide notification and inspection services to customers experiencing excessive water use Respond to customer concerns with meter and plumbing fixture inspections 2016 • Replace approximately 200 malfunctioning or obsolete water meters per year • Issue approximately 500 high consumption notices annually, regarding higher than normal water consumption • Number of customer concerns varies annually (average 340/year) • Fair and equitable billing of water use • Accountability and control of consumption data fcir drinking water • Reduce the waste of water and associated costs • Safeguards the accuracy of measured water • Improves efficiency by utilizing modern meter reading methods • Customer service follow-up on abnormal consumption • Identify possible causes of excessive water consumption Management 079 Ad m in istration / Tech mcal 008 Outside Workers 5-00 Total FTE 587 Critical Administrative Service Support • Fleet—equipment availability • Purchasing - procurement of water meters • Finance—billings and collections, customer service related to water meters • IT—support meter reading software and equipment • Human Resources — staffing and training requirements �� SJW-11 N U7 Industrial Water Service The Industrial Water Service is a public service that provides industry with raw process water. The service includes the supply of untreated water, operation and maintenance of related infrastructure, administration of the service, and billing and collection for water volumes used. Service Delivery Saint John Water delivers several programs as part of its Industrial Water Service. The chart below identifies these programs and the proportional allocation of resources required to deliver a defined level of service for 2016. Industrial Water Service Programs Ll Watershed Management Water Pumping & Transmission Customer Metering 2016 Efficient needs of industry Regulatory and legislative requirements Advancements in technology and system upgrades Economy and increasing costs of goods and services Focus on sustainable asset management; aging infrastructure Ratepayers control usage Focus on environmental sustainability and conservation Organizational capacity SJW-12 Saint John Water Service -Based Budget 2016 -- 2019 2014 and 2015 Industrial Water Service Accomplishments and Performance Average daily industrial water production is 100 million litres per day for the 2014 calendar year. To date in 2015, there have been zero service interruptions to the industrial water users. Industrial Water Service Cast per ml of water supplied r --- — $80.00 $70.00 $50.00 $40.00' $30.00 ;f — $20.00 $10.00 i` 2016-2019 Major Initiatives, Major Projects, and Industrial Water Service Delivery Highlights Jan Feb Mar Apr May Jun Jul Aug Sep • Establishment of an East and West Industrial System for management and costing of service to users. Musquash Pump Station —continue facility evaluation and preliminary design for upgrade/reconstruction. • Replacement of one section of the 1500mm raw water transmission main 2016 SJW-13 Industrial Watershed Management Service Levels and Resources 1 i - Maintain the area of Loch Lomond and • Monthly inspection of dams (14 earth • Protect the supply of industrial water Wages & Benefits $180,782 Spruce Lake watersheds including and concrete dams) to support business Goods & Services 306,218 inspections of dams and other • Daily inspection at each facility intake Total Expenditures $487,000 infiastructure and repairs as required Adequate supplies of industrial water, at fair and equitable rates, supports development and growth in the Investigate and act as necessary to Notify appropriate authorities as community reports of questionable activities in the required watershed Watershed clean-up days v Watershed lake 11krater quality monitoring (inorganics) • One watershed Clean-up day annually if required Watershed lakes sampled three times per year Revenue $487,000 Full Time Equivalent Positions (FTE) Management 051 Administration / Technical 005 Outside Workers 150 Total FTE 2.06 Critical Administrative Service Support • Fleet—equipment availability • Purchasing —procurement of materials and contracted services • Real Estate — support land purchase process in watershed • Legal—support land purchase process in watershed • Human Resources — staffing and training requirements 2016 SJW -14 Industrial Water Pumping & Transmission Program Service Levels and Resources Meet raw water demands of heavy • Approximately 100 ML!day of mdustnal • Involves pumping to Menzies Lake Wages & Benefits $370,106 industrial users 24 hours per day, 365 water based on the 2014 calendar year (from Musquash) in order to maintain Goods & Services 629.894 days per year optimum water levels at Spruce Lake Total Expenditures $1,000,000 Maintain industrial water facilities Pumping waterfrom East Musquash Reservoir to Menzies Lake to ensure adequate supply (includes high elPr_trical IV -.harges and purchase of water from the 0') Prowince of New Brunswick) 00 Maintain transmission piping system • Musquash Pump Station, Coleson Cove Screen Building. Spruce Lake Screen Budding and Latimer Lake Flume Historically Musquash Pumping station has operated three to four months per year • 13 km of transmission piping and all associated appurtenances during periods of high consumption or low precipitation, to maintain facility and grounds Delivery of industrial water to meet demands of industrial customers Revenue $1,000,000 Full Time Equivalent Positions Management 091 Administration ! Technical 069 Outside Workers 273 Total FTE 4.34 Critical Administrative Service Support • Fleet—equipment availability • Purchasing — procurement of materials and contracted services • IT—.support SCADA and other performance tracking software • Human Resources—staffing and training requirements 2016 S!W-15 Industrial Customer Metering Program Service Levels and Resources Read meters for large industrial water 3 customers {IPP, Coleson Cove, Irving • Provide accurate and timely Wages & Benefits $106,496 useks Paper) measurement of water consumed by Goods & Services _ 40,504 industrial water users to calculate Total Expenditures $147,000 consumption for billing and examine opportunities for conservation Revenue $147,000 Full Time Equivalent Positions (FTE) Management 059 Administration / Technical 004 Outside Workers 040 Total FTE 1.03 Critical Administrative Service Support • Fleet—equipment availability • Purchasing - procurement of water meters • Finance — billings and collections, customer service related to Water meters • IT—support meter reading software and equipment • Human Resources— staffing and training requirements 2016 SJW-16 N C) Wastewater Seri(.,;. The Wastewater Service treats domestic sewerage; wastewater collected from residential and commercial sources is conveyed to treatment facilities through sanitary and combined sewers, lift stations and forcemains. Wastewater is treated to meet standards set out in the Approvals to Operate as issued by the Minister of Environment and applicable statutes. Saint John Water delivers several programs as part of its Wastewater Service to ensure protection of the environment. The chart below identifies these programs and the proportional allocation of resources required to deliver a defined level of service for 2016. Wastewater Service Programs L f Wastewater Pumping'' Wastewater Collection i U1 Wastewater Treatment 2016 0 JL Environmental health Management of municipal wastewater effluent-CCME Saint John's varying elevations, hills and rocky terrain Regulatory and legislative requirements Advancements in technology and system upgrades Economy and increasing costs of goods and services Focus on sustainable asset management; aging infrastructure Focus on environmental sustainability and conservation Organizational capacity SJW-17 I 2014 and 2015 Wastewater Service Accomplishments and Performance • All wastewater assets at the end of 2014 have a replacement cost of approximately $574 million. • Implemented Sewer main repairs program via trenchless technology Upgraded various pumping stations in Milford Randolph Greendale network. Pump Stations "X" and"Y", were upgraded to meet flow requirements and improve efficiency. Upgraded Colpitts Avenue Pump Station and Hickey Road Pump Station to meet flow requirements and improve efficiency. 95% of effluent quality samples taken at treatment facilities (Eastern, Millidgeville and Lancaster) were in compliance; 797 samples, 759 in N compliance. • Treated 100% of collected wastewater from serviced areas of the City. Wastewater Service Cost per ml of wastewater treated 2016 - 2019 Major Initiatives, Major Projects and Wastewater Treatment Service Delivery Highlights a Renewal through capital, sanitary sewer mains to support the long term goal of separate sanitary and storm sewers. • Continue implementing the Sewer Inspection Program that provides video inspection of underground sewer pipe infrastructure. 2016 SJW-18 N v N Wastewater Pumping Program Service Levels and Resources Maintenance, inspection and safe 68 wastewater pumping facilities The wastewater pumping stations are Wages & Benefits $1;004,296 operation of wastewater pumping an integral part of the wastewater Goods & Services 1,816.704 facilities • PreAtentive maintenance and repairs as collection system and contribute to the Total Expenditures $2,821,000 required utility goal that 100% of the wastewater within the City serviced Revenue $2,821000 area is collected and delivered to treatment facilities Full Time Equivalent Positions (FTE) Managemeot 089 Administration /Technical 040 Outside Workers 10.37 Total FTE 11.56 2016 Part -Time Positrons 062 Critical Administrative Service Support • Fleet—equipment availability • Purchasing —procurement of materials and contracted services • IT— supportSCADA and other performance tracking software • Human Resources — staffing and training requirements SJW-19 N v W Wastewater Collection Program Maintain sanitary and combined sewer • Over 400 km of pipe piping along with all associated appurtenances • Repairs based on video results, breaks and hack -ups varies annually Response to sewer -back ups once made • # back-ups varies annually aware of issue within the following timelines (80% of the time) • Evaluate within hours • Repair or flush line within 24 hours, providing the problem is the City's responsibility • Provide for courtesy clean (property owners convenience if City line is surcharged) Video maintenance program The entire program is estimated to be completed in a 10 year cycle System flushing • Requirements for flushing hased on video results Within the City's service areas 100° of wastewater is collected and delivered to treatment facilities for treatment contributing to the protection of public health from waterborne diseases, the natural environment including aquatic life and. wildlife that depend on it Wages & Benefits $1,443,385 Goods & Services _ 1.462,615 Total Expenditures $2,906,000 Revenue $2,906,000 Full Time Equivalent Positions Management 119 Administration / Technical 312 Outside Workers 1267 Total FTE 16.98 Part -Time Positions 0.62 Critical Administrative Service support • Fleet—equipment availability • Purchasing — procurement of materials and contracted services • IT — support SCADA and other performance tracking software • Legal - by-law enforcement support • Human Resources —staffing and training requirements 2016 SJW-20 Wastewater Treatment Program Service Levels an(I Resources Maintenance, inspection and safe • 5 wastewater treatment facilities • Protect public health from Wages & Benefits $1,661,268 operation of wastewater treatment waterborne disease Goods & Services 2,743,732 facilities to provide wastewater • Preventive maintenance • Protect natural environment Total Expenditures $4,405,000 treatment 24 hours per dav, 365 days . Repairs vary annually including aquatic and wildlife per year Collect and analuze samples of influent entering the facilities, the effluent leaving the treatment facilities and at various strategic locations within the N process v • Approximately 19ML•Nastewater treated annually • 4,000 wastewater samples annually (consistently collects and analyzes more samples than required by the Approvals to Operate) o Preserve shorelines for recreational use o Safety reuse nutrients found in wastewater biosolids Revenue $4,405,000 Full Time Equivalent Positions (FTE) Management 089 Administration / Technical 252 Outside Workers _ _ 1573 Total FTE 2914 Part -Time Positions 062 Critical Administrative Service Support • Fleet—equipment availability • Purchasing —procurement of materials and contracted services • IT— support SCADA and other performance tracking software • Human Resources—staffing and training requirements 2016 SJW-21 r The goal of the Engineering program is to provide professional engineering and technical staff resources for engineering support, design and construction management for projects related to capital programs for the improvement of municipal infrastructure and to ensure the integrity of that system through the implementation of sound engineering standards, 2015 Engineering Accomplishments and Performance In 2015 the following Water and Sanitary System projects were undertaken: • Golden Grove Road Pumping Station Upgrades • Harding Street — Water and Sanitary Sewer Renewal • Jean Street — Water and Sanitary Sewer Renewal • Lancaster Street — Water and Sanitary Sewer Renewal • Waterloo Street/Richmond Street/Paddock Street - Water and Sanitary Sewer Renewal • Watermain Cleaning and Lining Phase 11 • University Avenue — Sanitary Sewer Lining Phase 1 2016 Major Initiatives, Major Projects and Engineering Service Delivery Highlights The major initiatives for 2016 will be to continue with improvements to the Water and Sanitary Systems. Major Water and Sanitary projects include: • Continue with Phase 12 of Watermain Cleaning and Lining • Continue with Phase 2 of University Avenue Sanitary Sewer Lining • Watermain and Sanitary Sewer Renewals on Exmouth Street, Golding Street, Newman Street, Paddock Street, Princess Street, Ready Street and Victoria Street. * McAllister Drive Watermain Renewal Phase 1 * Safe Clean Drinking Water Program Implementation 2016 SJW-22 N v Engineering - Service Levels and Resources Coordinate with the City's Finance and Intergovernmental Affaits Divisions and the Province and/or Federal Government on infrastructure funding agreements 2016 Funding agreements established to finance infrastructure upgrades of sound engineering standards ensures the long-term integrity of the City's water and sanitary systems Total FTE 9.83 Administrative /Other Support Services • Fleet — equipmentavailabdity • Purchasing—engagement of consultants and contractors • HumanResources— staffing/training • Legal —land issues, agreements • Real Estate — lana issues, acquisition • IT — support of software for design and asset inventory Intergovernmental Affairs — coordination of funding applications SJW-23 Provide design and construction • Infrastructute projects designed and • Sound engineering design and Wages & Benefits $1009,798 management for the annual Water & constructed as outlined in the Capital construction management is essential Goods & Services 268,20 Sewerage Utility Fund Capital Program program submission to provide an efficient transportation Total Expenditures $1,278,000 network and to protect the environment and provide safe, clean Revenue $1,278,000 drinking water by providing infrastr ucture that is built properly Full Time Equivalent Positions using sound engineering standards (Management 296 Support annual review and revisions to Updated general specifications Professional 375 general specifications The development and application Inside Woi kers 312 Coordinate with the City's Finance and Intergovernmental Affaits Divisions and the Province and/or Federal Government on infrastructure funding agreements 2016 Funding agreements established to finance infrastructure upgrades of sound engineering standards ensures the long-term integrity of the City's water and sanitary systems Total FTE 9.83 Administrative /Other Support Services • Fleet — equipmentavailabdity • Purchasing—engagement of consultants and contractors • HumanResources— staffing/training • Legal —land issues, agreements • Real Estate — lana issues, acquisition • IT — support of software for design and asset inventory Intergovernmental Affairs — coordination of funding applications SJW-23 P170130sed ProLyram Summary For - 2016 No. of Other Utility Category Projects Share Share Total Infrastructure Renewal - Sanitary Infrastructure Renewal - Water Safe, Clean Drinking Water Watershed Protection 14 $0 $2,700,000 $2,700,000 18 $1,355,000 $3,385,000 $4,7401000 1 $2,500,000 $65,000 $2,565,000 1 $0 $50,000 $50,000 TOTALS: 34 $3,855,000 $6,200,000 $10,055j.100 ■ ■IIIIIIIIIIII■ Summary of Capital Costs (UtilitShare) Safe, Clean Drinking Water Watershed Protection 1.0% 0.8% Infrastructure Renewal - Sanitary 43.5% Infrastructure Renewal - Wate r 54.6% Page 1 of 7 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share City Line City Road Clyde Street Currie Avenue Exmouth Street Fort Dufferin Road to Existing Design services to connect sanitary sewers from Sanitary Sewer four houses at the end of City Line and direct 110,000 flows to the nearest sanitary sewer. City Road Area Design services for the renewal of existing sanitary sewer behind city road bakery. City Road to Forest Street Design services to renew approx. 142m of including design and construction management timber sewer with 900mm sanitary sewer, watermain, and street services. Visart Street to Pugslcy Avenue Design services for renewal of 165m of 300mm concrete sanitary sewer and 165m of 150mm Lancaster Lagoon Solids Cl watermain. Richmond Street to Brunswick Renew approx. 300 m of 225 mm T.C. and 300 Drive mm T.C. sanitary sewer with new 200mm, including design and construction management senices. 0 50,000 0 50,000 0 25,000 0 50,000 0 310,000 Golding Street Waterloo Street to Bayard Street Renew approx. 114 m of 225 mm T.C. and 300 0 110,000 mm T.C. sanitary sewer with new 300mm, including design and construction management services. Lancaster Lagoon Solids Lancaster Lagoon Design services to upgrade the solids 0 100,000 Management management of the lancaster lagoon. Newman Street Albert Street to Rotary Court Installation of approx. 135m of 200mm 0 250,000 diameter sanitary sewer, including construction management services. Paddock Street Civic 39 Paddock Street to Renew approx. 120m of 300mm, and 375mm 0 145,000 Coburg Street T.C. sanitary sewers, including design and construction management services Princess Street Charlotte Street to Sydney Street Renew approx. 110m of 300mm T.C. (1870) 0 125,000 sanitary sewer, including design and construction management services Ready Street Main Street to Catherwood Renewal of approx. 300m of existing 225 T.C. 0 475,000 Street sanitary sewer, including construction management services. Tilley Avenue Tilley Avenue to Marsh Street Design services for new 200mm sanitary sewer 0 100,000 to separate flow to LS 4 6. University Avenue Royal Parkway to Varsity Cured in place structural lining of approx. 0 850,000 Street - Phase 2 600m of existing 375mm sanitary sewer, including construction management services. Victoria Street Durham Street to Civic # 179 Replacement of 40m of 225mm T.G. Sanitary 0 60,000 Victoria Street sewer with new 200mm sanitary sewer and 2 new ►r=holes including design and construction management services. Page MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C*': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS priority assignments are subject to change at any time. Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share TOTAL: $0 $2,700,000 279 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. ': PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Utility Share Share Bulk Water dispensing West Side Installation of a new bulk water dispensing 0 50,000 Station station, including design and construction management services. Exmouth Street Richmond Street to Brunswick Renew approx. 318m of 200mm C.I. with new 0 350,000 Drive 200mm watermain including design and construction management services. Golding Street Waterloo Street to Bayard Street Renew approx. 70m of 150mm C.I. with new 0 120,000 200mm watermain, including design and construction management services. Loch Lomond Road From McNamara Drive 85m East Design services to install approx. 85m of 0 45,000 300mm watermain on Loch Lomond Road to loop the existing 300mm supply line to the Lakewood tank from the 250mm line at McNamara Drive, McAllister Drive Westmorland Road to Mountain Design services to renew approx. 1141m of 0 900,000 View Drive 250mm and 300mm C.I. watennain with new 300mm, and construct the first 500m from Westmorland Road up the hill, including design and construction management services. McLellan Street Pokiok Road to Highland Road Design services for extending the watermain 0 25,000 52m for looping and renewal of sanitary sewer. Musquash Water Musquash Water Pumping Design services for upgrades and refurbishment 0 200,000 Pumping Station Station of the Musquash Water Pumping Station, Newman Street Albert Street to Rotary Court Installation of approx. 170m of 200mm 0 365,000 diameter watermain, including construction management services. Paddock Street Civic 39 Paddock Street to Renew approx. 120m of 200mm watermain 0 135,000 Coburg Street (1949), including design and construction management services Pokiok Road McLellan Street to Dead End Design Services to renew approx. 90m of 0 25,000 50mm brass watermain. Princess Street Charlotte Street to Sydney Street Renew approx. 130m of 250mm C.I. (1912) 0 195,000 watermain, including design and construction management services Ready Street Main Street to Catherwood Renewal of approx. 300m of existing 150mm 0 545,000 Street C.I. watermain, including construction management services SCADA System Various Locations Design of an independent redundant link for 0 50,000 SCADA communications. Victoria Street Durham Street to Civic # 179 Replacement of 70m of 150mm C.I. water main 0 100,000 Victoria Street with 200mm PVC including hydrant, including design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program fisting of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C=*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS priority assignments are subject to change at any time. Infrastructure Renewal - Water Project Location Description Other Utility Share Share Water Treatment Spruce Lake Water Pumping/ Design services for the construction of a new 0 100,000 Administration f Control "Treatment Facility Administration.' Control facility associated Facility with the new Groundwater system. Water Use Efficiency Various Locations Purchase and Install water meters in various 0 80,000 locations. Waterloo Street Haymarket Square to Castle Design services for renewal of 355m of 300mm 0 100,000 Street T.C. sanitary sewer and 355m of 300mm C.I. watermain. * Watennain Cleaning and Various locations Cleaning and lining of existing unlined C.I. 1,355,000 0 Lining Phase 12 watermains to improve pressure, mater quality, and fire floes. Project to be funded under G.T.F TOTAL: $1,355,000 $3,385,000 Page 5 of 7 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. .: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Safe, Clean Drinking Water Project Location Description Other Utility Share Share Safe, Clean Drinking TBD Safe, Clean Drinking Water Program envelope 2,500,000 65,000 Water Program for 2016. Details of program for 2016 to be established and approved by Common Council, TOTAL: $2.500.000 $65,000 MDK MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. ": PROJECTS DEPENDANT ON FUNDING FROM OTHERS Watershed Protection Project Location Description Other Utility Share Share Watersheds Loch Lomond Watershed Land acquisition for watershed protection (as 0 50,000 required) TOTAL: $0 $50,000 Pagel olk7 Saint John Community AHIb B O A R D C 0 N S E I L D'ADMINISTRATION JES jkt-iTS de la communaute de Saint Jahn Chair / President Barb Crawford, P.Eng. Dillon Consulting Limited OCT 2 E 2015 October 21, 2015 City of Saint John 15 Market Square PO Box 1971 Saint John, NB E2L 4L1 ATTENTION: His Worship Mayor Mel Norton and Common Council Re: City of Saint John Community Arts Board Increase in Operating Budget Your Worship and Members of Council, In 2005 Common Council adopted an Arts and Culture Policy outlining the goals and objectives of the City of Saint John. With this policy, Common Council recognizes the importance of Saint John being, and being seen externally as, a creative city. Common Council also recognizes the key role that arts and culture play in Saint John's social, cultural, and economic development. Vice-Chair/Vice-president Over time, however, funding provided to the Community Arts Boart to support local arts Vacant organizations has declined (See Figure 1 attached). In the last three years, funding from Common 2n° Vice -Chair/ Vice-president Council has remained at $35,000, despite an ask from the arts community well over our allotted Stephen Carson funds. This has dramatically affected the number and value of the grants the Board has been able CEO, Enterprise Saint John Inc. to distribute (see Table 1 attached). Secretary / Secretaire Bernard J. Cormier To offset this, the Community Arts Board is requesting funding for 2015 from the City of Saint Cultural Affairs Officer, City Hall John in the amount of $50,000 - $15,000 over the previous year's contribution of $35,000. The Joanna Everett, Ph.D. Board proposed to use this funding in the following manner: Dean of Arts, UNB Saint John Signe Gurholt Instructor, NBCC - Saint John Sandra Kent Consultant Councillor John MacKenzie City of Saint John Dr. Peter Magee Chiropractor Carolyn Radcliffe WorkSafe New Brunswick John Rocca Ellerdale Investments Ltd. SUPPORT OF ARTS AND CULTURAL ORGANIZATIONS & EVENTS: Community Arts Board Funding Program $42,500.00 INTEGRATION WITH OTHER CITY PLANNING & INITIATIVES: Research and Development $1,000.00 ARTS & CULTURE RECOGNITION: The Originals — Arts Awards $5,000.00 ACCESSIBILITY & PARTICIPATION: Arts Summit and New Initiatives $1,500.00 TOTAL: I $50,000.40 Stephen Tobias The largest proportion of the budget requested will be used to fund the Community Arts Board Saint John Theatre Company Funding Program; currently underfunded based on requests from creative groups by almost a Michael D. Wennberg factor of 3:1. The Board will also utilize the funds requested to start planning for the 2017 Counsel, Stewart McKelvey Originals Arts Awards, biannual recognition of the importance of arts and culture in the greater City of Saint John area. If you have any questions or require additional information, please contact me or the City's Cultural Affairs Officer and Community Arts Board Secretary, Bernard Cormier. P.O. Box / C.P. 1971 Saint John, NB / N -B E2L 4L1 (506) 649-6040 culturalaffairs@saintjohn.ca `Logo based on City Hail sculpture "Progression" by Claude Roussel, CM, ONB, RCA Yours very truly,. Bar Crawford, P.En . Chai , City of Saint John Community Arts Board Encl. 284 COMMUNITY ARTS BOARD FUNDING PROGRAM FIGURE 1 $140,000.00 • ■ ■ ■Amount Requested • Amount Granted • $120,000.00 — — -- - Total Funds Requested for Small Grants Program • Total Amount Awarded • $100,000.00—*• --,N - ---- - - -- $80,000.00 • $40,000.00 1 ill el $0.00 -�— — -- 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 TABLE 1 YEAR APPLICATIONS RECEIVED GRANTS AWARDED TOTAL .FUNDS REQUESTED TOTAL AMOUNT AWARDED PERCENT AWARDED 2006 13 13 $38,600 $33,100 86% 2007 25 (INCOMPLETE DATA) 2008 29 24 $88,250 $58,850 67% 2009 36 21 $98,625 $60,000 61% 2010 34 26 $95,950 $64,000 67% 2011 37 26 $102,788 $60,000 58% 2012 20 11 $49,280 $13,400 27% 2013 32 20 $73,903 $25,000 34% 2014 33 25 $74,068 $28,000 38% 2015 29 25 $67,797 $30,000 44% 2016 30** 25** $70,000** $42,500** 61%** "Assumed number of applications and funding requested. 285 SJASSC Sponsorship 2015-16 SAINT JOHN AMATEUR SPEED SKATING CLUB Hello The Saint John Amateur Speed Skating Club (SJASSC) provides the opportunity for youth to participate, learn, enjoy, and excel in the sport of Speed Skating. At every level, fun, friendship, and fitness dominate as each skater strives for their personal best. Beginners in the Learn to Skate programs learn confidence, independence and control on skates in a fun, inclusive environment. Introduction to Speed Skating reinforces basic skating skills and teaches technical skills specific to speed skating. As they advance to Intermediate and Advanced Speed Skating, skaters continue to develop their technique, endurance and competition skills. With determination and the coaching of 2015 SSC Coaches Award of Excellence winner, Miriam Verschoor, our top skaters are having success on the national stage! SJASSC skaters have represented the club and New Brunswick at Provincial, Regional and National Championships, including the recent Canada Winter Games in both Long Track and Short Track. SJASSC hosts the Charles Gorman Memorial Meet on December 12-13, 2015. 180 skaters, numerous volunteers and family members will gather at Harbour Station for the exciting event. The competition program is an attractive full size, colour cover, booklet which is used by all participants and saved as a keepsake. You may show your support with an ad in the program. SJASSC also hosts a FUNdamentals Meet at the Charles Gorman Arena in October for the younger skaters to exhibit their skating skills. In July we host a Provincial development summer camp for all ages of speedskaters at the Qplex. Program Ads: Full Page $200 (10 x 7.5 "), Half Page $100 (5 x 7.5 "), Quarter Page $50 (2.5 x 7.5" or 5 x 3") Donations: Skaters participate in fundraising to help keep registration fees reasonable. Volunteers and community sponsors play a huge role in enabling us to provide the best quality experience for the skaters. Donations of everything from photocopying and refreshments to raffle and auction prizes are greatly appreciated. The Olympic Medal Sponsorship and Advertising Campaign offers different degrees of exposure and advertising with each level. Board pads, which are necessary to meet safety standards, can be printed with your logo and/or company name. We use them for all the practices and meets, including the Charles Gorman Memorial Meet at Harbour Station. Each level of sponsorship includes recognition of your company logo on our website and bulletin board. The cost associated with ice rental for the Charles Gorman Memorial Meet at Harbour Station is also something for which we seek sponsorship. A Platinum sponsor, such as this, would receive extra special acknowledgement to be determined. Medal Sponsorship: GOLD MEDAL $1000 2 board pads with logo Full page ad SILVER MEDAL $500 1 board pad with logo Full page ad BRONZE $250 Full page ad Thank you for taking the time to review and consider this information. SJASSC is a non profit organization that could not exist without the support of many volunteers and the community. Please contact me with any questions or to discuss your donation or sponsorship. We are excited to begin a partnership with you. Trudi Buote, Director of Fundraising SJASSC N trudibootie@gmail.com home 506-849-4880 cell 506-647-1769 Q , ifjio K\ COUNCIL REPORT M&C No. 2015-231 Report Date November 09, 2015 Meeting Date November 09, 2015 Service Area Transportation and Environment Services His Worship Mayor Mel Norton and Members of Common Council SUBJECT. CN Bridge Repainting — Right of Entry Agreement OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Michael Hugenholtz, P.Eng. Wm. Edwards, P.Eng. Jeff Trail RECOMMENDATION RESOLVED that the Mayor and Common Clerk be authorized to execute the attached Right of Entry Agreement between the City and CN Rail in order to accommodate the painting of a mural on the CN Train Bridge at the end of Rothesay Avenue by the Marigolds community group led by Mr. Barry Ogden between the hours of 9:00 a.m. and 12 noon on Sunday, November 15th, 2015. 1o:f-ffia rlsfui"JIT10. I Council had previously given their support to a community -led initiative to repaint the CN bridge at the end of Rothesay Avenue. CN is requesting a 'right - of -entry' agreement be signed before this work can proceed. The purpose of this report is to present the agreement and obtain a resolution to sign it. PREVIOUS RESOLUTION That Council give its support for the City to assist in re-routing traffic for about 3 hours on Sunday the 18th [of October] or on such other day as CN approves, to all for the repainting of the CN rail bridge near the end of Rothesay Avenue. STRATEGIC ALIGNMENT N/A REPORT 287 s1M Mr. Barry Ogden is leading the Marigolds community group that wishes to complete the painting of a mural on Saturday, November 15th, on the Train Bridge at the end of Rothesay Avenue. The Train Bridge is owned by CN Rail, which requires the City to enter into the attached Right of Entry Agreement, which includes (among other things) an indemnification and certain insurance provisions, in order for this to take place. The insurance provisions have been reviewed by the Insurance and Risk Manager and the Right of Entry Agreement has been reviewed by the Legal Department (with some, albeit limited, amendments having been agreed to by CN Rail respecting indemnification). The City will need to reroute traffic under the Train Bridge for a period of three hours in order to accommodate this community initiative, which will be carried out using a scissor lift and volunteers, will trigger the need to issue a public notice and may require some overtime on the part of City staff to set up the appropriate signage and barricades. The Right of Entry raises some potential for risk for the City if an adverse event(s) were to occur owing to the indemnification that rises to a maximum exposure of $10,000,000.00 per claim, which is significant. Based on discussions with Mr. Ogden it is understood that the required scissor lift will be used by a trained operator and that all the work will be performed from the platform using the appropriate fall arrest equipment. Coupled with the establishment of a safe work zone (barricades and signage) it is the opinion of staff that all reasonable steps have been taken to mitigate any risk to person or property. Should Common Council be prepared to accept this risk, which is a pre -condition to this initiative moving forward from CN Rail's perspective, it would be in order for Common Council to adopt the above -noted resolution. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS CN Rail Right of Entry Agreement N Right of Entry General Conditions 1. "Railroad" refers to Canadian National Railway Company or such of its affiliates or associates (within the meaning ascribed to those terms under the Canada Business CorporationsAc4 to whose property this Right of Entry relates. 2. This Agreement is entered into as of this 6th day of November, 2015 between Railroad, having its registered office at 935 de la Gauchetiere West, Montreal, Quebec, H313 2M9, and the City of Saint John ("Company"), having a place of business at 15 Market Square, Saint John, N.B. E21L 4L1. 3. The Railroad, solely to the extent of its right, title and interest, without any warranty, expressed or implied, at law, under contract or otherwise, hereby grants to Company and its authorized employees, servants, agents or contractors, authorization and consent to enter upon the property described under Schedule "A" hereto (the "Railroad property") for the sole purpose described under Schedule "A" hereto. This Right of Entry shall only extend to such actions as are necessary or required to fulfill the purpose described under Schedule "A" hereto. 4. This Right of Entry shall terminate forthwith upon expiration of the term noted in Schedule "A" hereto, it being understood that Railroad shall have entire discretion to revoke this Right of Entry at any time prior to the expiration of the term, upon notice to that effect to the Company, which notice shall be effective forthwith upon receipt by the Company or at such later date indicated by Railroad in the aforesaid notice. 5. The Railroad grants this consent subject to the understanding that Company and its authorized employees, servants, agents or contractors who enter upon Railroad property will: 5.1. See that any activities conducted on said Railroad property are done in a good workmanlike manner, in compliance with applicable laws, statutes, regulations, policies, directives, orders, approvals and other legal requirements and in such manner and at such time as not to obstruct or interfere with Railroad's operation, trains or the functioning of its signal and communications systems or any fiber optic cable system or unduly delay the safe passage of Railroad's trains; 5.2. For the purposes hereof, the following expressions shall have the meanings hereinafter noted: 5.2.1. "Applicable Laws" means the applicable and enforceable statutes, regulations, policies, directives, orders, approvals and other legal requirements of an Authority or of the common law in effect from time to time, including, without limitation, those, together with the guidelines of an Authority, relating to the protection, conservation or restoration of the natural environment; 5.2.2. "Authority" means the federal, provincial, municipal, state, county and, generally local governments, the courts, administrative and quasi-judicial boards and tribunals and any other organizations or entities with the lawful authority to regulate, or having a power or right conferred at law or by or under a statute; 5.3. Observe, abide by and comply with any and all guidelines, directives and policies adopted from time to time by Railroad including, without limitation eRailsafe, Contractor Orientation (as the case may be). 5.4. Take due precautions against injury and damage to persons or property located upon said Railroad property. Work 6. Any work carried out by Company shall be carried out at those locations described in Schedule "A" in the manner described therein. N 7. Railroad agrees to provide flagging at no cost to Company for the duration of the work as described in Schedule "A". 8. The Railroad, its employees, agents or representatives shall have the right to view and inspect any activity or work on Railroad's property. If, in the sole opinion of Railroad, any activity or work is undesirable for any safety-related reason, Railroad shall notify Company, its authorized employees, servants, agents or contractors and if appropriate corrective action is not taken, Railroad shall have the right to terminate this Agreement at once. Railroad shall have the right to restrict Company's activity on Railroad's property in any way that Railroad may deem necessary from time to time to assure normal railroad operations or for safety reasons and, after consultation with Company, shall also have the right to require Company, its authorized employees, servants, agents or contractors to comply with Railroad's instructions and take any safety precautions that Railroad may reasonably deem necessary from time to time. No work shall be performed or equipment located within thirty (30) feet of the centerline of the nearest railroad track without flagging protection being provided by Railroad at Railroad's expense. Indemnity 10. Company shall indemnify and hold harmless Railroad from any losses, liens, damages, liability, and expenses ("Damages") incurred by Railroad arising from Company's, or its employees, agents, contractors or sub -contractors', breach of its obligations or warranties under this Right of Entry; any third party claims associated with or arising under this Right of Entry; or Company's access to Railroad's or Railroad's affiliates' premises. In the event that Railroad has incurred Damages, Railroad shall notify Company and Company shall indemnify Railroad for the Damages and defend and hold harmless Railroad against any third party legal claims associated with the Damages. No third party claim may be settled without the consent of Railroad, which consent shall not be unreasonably withheld. Notwithstanding the foregoing and, for greater clarity, this Indemnity limits Damages to a maximum of $10,000,000 per claim pursuant to Company's insurance coverage. Insurance 11. Company, its contractors or any sub -contractors shall each provide and keep in force and effect throughout the term of this Right of Entry such insurance, in amounts and for risks as Railroad may prescribe from time to time including, if applicable, the kinds and minimum amounts of insurance set out under Schedule "B" — "General requirements". 12. If Company, its contractors or any sub -contractors shall perform sub -surface work, Company, its contractors or any sub -contractors shall also provide and keep in force and effect throughout the term of this Right of Entry the additional insurance specified under Schedule "B" — "Sub -Contractor Insurance Coverage". The Company, its contractors or any sub -contractors will not enter Railroad property without having obtained a certificate certifying that they have obtained all of the insurance coverage required hereunder. The Railroad may at any time require the Company to furnish said certificate and failure to so may result in removal from Railroad property, cancellation of agreement and other consequences including without limiting damages or consequential losses resulting from the non -completion of the work, as Railroad may determine. Said insurance shall state that no material changes will be made to the policies unless Railroad is given a prior written notice of thirty (30) days before such change or cancellation. Any insurance coverage required under the terms and conditions of this contract shall in no manner restrict or limit the liabilities assumed by Company nor shall they release Company from any of its obligations under this contract. Exceptions 13. Any exception or variation to the terms and conditions of this Right of Entry shall be specifically identified in Schedule "A" hereto. No such exception or variation shall be binding upon Railroad unless Schedule "A" is properly initialed by Railroad's duly authorized representative(s). M Miscellaneous 14. Company shall not have the right to transfer and/or assign this Right of Entry or any of its rights hereunder without Railroad's prior written consent, which consent Railroad shall have entire discretion to withhold or delay. 15. All notices provided for under this Right of Entry shall be in writing and sent by pre -paid registered mail, fax or hand - delivered to the other party at the addresses herein first noted or at such other address as either party may notify the other from time to time. Such notices, if given by mail, shall be deemed to have been received on the third business day following the postage thereof; if by fax or hand delivery, at the date and time the fax is sent or the hand delivery is made. 16. Either party's exercise or failure to exercise any rights under this Agreement shall not relieve the other party of any responsibility under this Agreement. 17. In the event of conflict between the terms hereof and the terms of any other agreement between Railroad and Company, the most stringent standards and conditions shall govern. 18. This Right of Entry shall be governed by the laws of the jurisdiction where Railroad property accessed under the authority hereof is located, as noted under Schedule "A" hereto. The parties have executed this Agreement this RAILROAD Signed: Print Name: Title: COMPANY Signed: Print Name: Title: 291 day of Schedule A: Information Railroad Property Grade Separation at mile 82.90 Sussex Subdivision. Limited Access Purpose For the limited purpose of [insert detailed description]: Work to be Undertaken City will close the road to traffic in the area on a Sunday to allow bridge painting Volunteers will use a scissor lift. Loose material will be scraped and then bridge surface will be painted; one side of the bridge followed by the other side. Bridge will be painted blue with a Benjamin Moore product (recommended by advisor for project; i.e. paint for cement and metal (0268 ct1 776322 k4474x) Volunteers will not be stepping onto the bridge structure itself Surfaces to be cleaned and painted are limited to the vertical surfaces visible from the Rothesay Road approaches Term A term of 1 day beginning on November 15, 2015 and terminating on November 15, 2015 unless express permission is granted Representative Barry Ogden, Coordinator (name and address) Marigold Project Saint John, NB 506-333-4612 bogdenPnb.symr)atico.ca 292 Schedule B: Insurance General Requirements To the extent Company carries out work on its behalf or on behalf of Railroad, the Contractors or the Sub- contractors shall, throughout the term of this Right of Entry agreement, maintain in force the following coverages. 1) Commercial General Liability Insurance in an amount no less than $10,000,000 per occurrence, or such greater amount as Railroad may from time to time reasonably require, covering liability for bodily injury, personal injury including death, property damage or destruction of property, contingent employers liability, sudden and accidental pollution, product and completed operations, broad form property damage, non -owned automobile, blanket contractual liability, and unlicensed vehicles on and off premises owned or controlled by the owner. Company shall provide to Railroad a certificate of insurance evidencing the above and include: a) a waiver of subrogation in favour of CN and its subsidiaries; b) name CN and its subsidiaries as additional insured; c) contain a cross liability and severability of interest clause ; d) specifically include liability for operations within or around railroads and railway tracks; e) contain a clause stating that CN's interests will not be prejudiced in the event the First named insured breaches any warranty of the policy; f) provide a 30 days written notice of cancellation, modification or material change in coverage. 2) Automobile Liability Insurance on all licensed vehicles owned, hired, leased to or operated by or on behalf of the Company's contractor in the amount of not less than $5,000,000 per occurrence. The certificate of insurance must include a waiver of subrogation in favour of CN and its subsidiaries; and name CN and its subsidiaries as additional insured. 3) Workers' Compensation - if available in the jurisdiction(s) covered by this Agreement, Company must be compliant with statutory Worker's Compensation and hold the relevant clearance letter(s). Otherwise, Company must provide Employer's Liability Insurance in an amount no less than $5,000,000. WHERE APPLICABLE, THE FOLLOWING COVERAGES ARE TO BE PROVIDED IN ADDITION TO THE ABOVE ■ For contractors using large machinery and equipment 4) All Risks Contractor's Equipment Insurance covering construction machinery and equipment used by the Contractor and Sub -Contractors for the performance of the Work, as any structures being built or assembled, shall be in a form acceptable to the Contractor and Railroad and shall not allow subrogation claims by the Insurers against the Contractor and Railroad. The policy shall be endorsed to provide the Contractor with no less than 30 days written notice in advance of cancellation, change or amendment restricting coverage. 293 Meeting Date November 09, 2015 Deputy Mayor Rinehart and Councillors, Subject: Special Human Resources Council Committee The Committee of the Whole, having met on November 9, 2015, adopted the following resolution: " RESOLVED That a Special Human Resources Council Committee be created to meet with the City Manager in a closed session to review and set short and long-term expectations and objectives by following the process outlined in the submitted City Manger Performance review document. The Committee shall be comprised of the Mayor, Deputy Mayor and Councillors Farren and McAlary. Council's rules of procedure shall not be applicable to the Special Committee. The meetings will be open to any member of Council who wishes to attend." Sincerely, Mel Norton Mayor SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 N