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2015-09-14_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, September 14, 2015 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffi&re communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Financial Matter 10.2(4)(c) 1.3 Legal Matter 10.2(4)(f,g) 1.4 Financial Matter 10.2(4)(c) 1.5 Financial Matter 10.2(4)(c) 1.6 Financial Matter 10.2(4)(c) 1.7 Proposed Meeting with Ministers Doherty and Doucet — Monday, Sept 21St 4:00pm to 5:00pm, 8th Floor Boardroom (Verbal Update) 1.8 Land Matter 10.2(4)(d) 1.9 Financial Matter 10.2(4)(c) Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Minutes of August 31, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Saint John Jewish Historical Museum — Request for Support for the 2015 Saint John Jewish Film Festival (Recommendation: Receive for Information) 5.2 New Brunswick Environmental Network — Request for Support for Upcoming Conference (Recommendation: Receive for Information) 5.3 An Open Letter from Concerned New Brunswick Groups re Borehole Testing Off of Redhead Road (Recommendation: Receive for Information) 5.4 A. Sutton Letter re Dominion Park (Recommendation in Report) 5.5 Contract No. 2015 -25 — Crack Sealing 2015 (Recommendation in Report) 5.6 Local 18 Collective Agreement (Recommendation in Report) 5.7 PRO Kids — Third Party Fundraising Policy (Recommendation in Report) 6. Members Comments 7. Proclamation 7.1 National Coaches Week — September 19 -27, 2015 7.2 Recovery Day — September 17, 2015 8. Delegations / Presentations 8.1 Saint John Theatre Company Presentation 9. Public Hearings — 6:30 pm 10. Consideration of By -laws 10.1 Proposed Rezoning — 30 -40 Galbraith Place — Third Reading with Section 39 Conditions 10.2 Proposed Rezoning— 100 Watson St. and 304 -306 King St. W. —Third Reading with Section 39 Conditions 11. Submissions by Council Members 11.1 2015 Budget Year (Councillor McAlary) 11.2 Federal Candidates (Councillor McAlary) 12. Business Matters — Municipal Officers 12.1 Elevating Devices Replacement — City Market Pedway 13. Committee Reports 13.1 Sponsorship Program Development Next Steps 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Update — Preparation for the Forthcoming National Energy Board (NEB) Energy East Regulatory Process 16.2 Flooding in City of Saint John (Councillor Farren) 17. Committee of the Whole 18. Adjournment The City of Saint John Seance du conseil communal Le lundi 14 septembre 2015 18 h, Salle du conseil Comite plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en franrais pour une r6union du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire Pobjet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le conseil ou le comit6 prendra une ou des d6cisions a cet egard au cours de la s6ance publique : 16 h 30 — Salle de conference, 8e etage, h6tel de ville 1.10 Approbation du proces- verbal — paragraphe 10.2(4) 1.11 Question financiere — alin6a 10.2(4)c) 1.12 Question juridique — alin6as 10.2(4)j), g) 1.13 Question financiere — alin6a 10.2(4)c) 1.14 Question financiere — alin6a 10.2(4)c) 1.15 Question financiere — alinea 10.2(4)c) 1.16 R6union propose avec les ministres Doherty et Doucet — Le lundi 21 septembre de 16 h a 17 h, salle de conference du 8e 6tage (mise a jour verbale) 1.17 Question relative aux biens -fonds — alin&a 10.2(4)d) 1.18 Question financiere — alin6a 10.2(4)c) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proces- verbal de la s6ance tenue le 31 aout 2015 3. Adoption de 1'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Saint John Jewish Historical Museum — Demande de soutien pour le Festival du cinema juif de Saint John 2015 (recommandation : accepter a titre informatif) 5.2 R6seau environnemental du Nouveau - Brunswick — Demande de soutien pour la prochaine conference (recommandation : accepter a titre informatif) 5.3 Lettre ouverte envoyee par des groupes du Nouveau - Brunswick pr6occup6s en ce qui concerne le sondage du chemin Red Head (recommandation : accepter a titre informatif) 5.4 Lettre de A. Sutton concernant le parc Dominion (recommandation figurant au rapport) 5.5 Contrat ri 2015 -25 — Calfeutrage des fissures 2015 (recommandation figurant au rapport) 5.6 Convention collective de la section locale 18 (recommandation figurant au rapport) 5.7 P.R.O. Jeunesse — Politique de collecte de fonds tiers (recommandation figurant au rapport) 6. Commentaires pr6sent6s par les membres 7. Proclamation 7.1 Semaine nationale des entrafneurs — Du 19 au 27 septembre 2015 7.2 Journ6e du r6tablissement — Le 17 septembre 2015 8. D616gations et pr6sentations 8.1 Pr6sentation de la Saint John Theatre Company 9. Audiences publiques —18 h 30 10. Etude des arret6s municipaux 10.1 Troisieme lecture du projet de rezonage visant les 30 -40, place Galbraith conform6ment aux conditions impos6es par Particle 39 10.2 Troisieme lecture du projet de rezonage visant le 100, rue Watson et les 304 -306, rue King Ouest conform6ment aux conditions impos6es par Particle 39 11. Interventions des membres du conseil 11.1 Ann6e budg6taire 2015 (conseillere McAlary) 11.2 Candidats f6deraux (conseillere McAlary) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Remplacement d'appareils de levage — Passerelle du march& municipal 13. Rapports dkpos6s par les comit6s 13.1 Prochaines &tapes de d6veloppement du programme de parrainage 14. Etude des sujets kart6s des questions soumises a 1'approbation du conseil 15. Correspondance g6n6rale 16. Ordre du jour suppl6mentaire 16.1 Mise a jour — Pr&paration du prochain processus r&glementaire Energie Est de 1'Office national de 1'6nergie (ONE) 16.2 Inondations dans la Ville de Saint John (conseiller Farren) 17. ComW pl6nier 18. Lev6e de la s6ance 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — AUGUST 31, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, and Reardon Regrets: Councillor Strowbridge - and - J. Trail, City Manager; W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Strategic Services; K. Clifford, Fire Chief; S. Brittain, Solicitor; P. Ouellette, Executive Director; D. Booker, Sgt. -at -Arms; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the minutes of the meeting of Common Council, held on August 17, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the agenda of this meeting be approved with the addition of items: 16.1 Request to Withdraw Rezoning Application for 9 -19 First Street; 16.2 2015 Fleet Replacement — Tender Awards; 16.3 Train Whistling Cessation Resolution; 16.4 Proclamation — Shinerama Saint John Week September 7 — 11, 2015; 17.1 Retirement Pay for City Employee; 17.2 Commissioner of Finance & Administrative Services; 17.3 Reversing Falls Restaurant and Split Rock Cafe; 17.3 Saint John City Market — Lease of Space Stall "E "; 17.4 Council Priority Session. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest Councillor Lowe declared a conflict with item 12.4. 5. Consent Agenda 5.1 Removed from Agenda. 5.2 That the letter from Loch Lomond Villa — titled "Cycling without Age" be received for information. 5.3 That as recommended by the City Manager in the submitted report M &C 2015- 178: Non Sufficient Funds (NSF) Charge, the administration look after updating the system and information to notify customers of the change now in preparation for the change on January 1, 2016 and the report be received for information. 5.4 That the letter titled New Brunswick Multicultural Council's Symposium and Gala Dinner — Request for Sponsorship be received for information. I 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 5.5 That the letter from New Brunswick Multicultural Council — titled Invitation to Council be received for information. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the recommendations set out for in each consent agenda item respectively with the exception of item 5.1, which has been identified for removal from the Agenda, be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. The Mayor invited, Cindy Donovan, CEO Loch Lomond Villa Inc. to provide an overview of the international movement, Cycling without Age, a program newly implemented at Loch Lomond Villa, the first implementation in Canada. A launch of the program will be held on Tuesday September 1 St 7. Proclamation 7.1 Prostate Cancer Awareness Month- September 2015 The Mayor proclaimed the month of September 2015 Prostate Cancer Awareness Month in The City of Saint John. 7.2 Exhibition Days The Mayor proclaimed September 1St to 5th, 2015 Exhibition Days in The City of Saint John. 16.4 Shinerama Week The Mayor proclaimed September 7th to 11th, 2015 Shinerama Saint John week in The City of Saint John 8. Delegations /Presentations 8.1 Greater Saint John Field House Project B. MacMackin, Greater Saint John Field House Project Team, presented Council with an update of the Project opportunities, activities, plan phases and capital campaign. 8.2 Saint John Energy R. Robinson, President and CEO of SJ Energy provided Council with an overview of the report entitled, 2014 Annual Report Saint John Energy. 9. Public Hearings 6:30 P.M. 9.1 Staff Presentation — 100 Watson Street regarding Proposed Zoning ByLaw Amendment 9.1.1 Planning Advisory Committee recommending Rezoning with Section 39 Conditions 9.1.2 Proposed Zoning ByLaw Amendment (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2554 square metres, located at 100 Watson Street and 304 -306 King Street West, also identified as PID numbers 00361535, 00361386 and 00361394, from Neighbourhood Community Facility (CFN) and Mid -Rise Residential (RM) to General Commercial (CG), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its August 18, 2015 meeting at 3 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 which the Committee recommended the rezoning of a parcel of land located at 100 Watson Street as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with no one presenting. On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2554 square metres, located at 100 Watson Street and 304 -306 King Street West, also identified as PID numbers 00361535, 00361386 and 00361394, from Neighbourhood Community Facility (CFN) and Mid -Rise Residential (RM) to General Commercial (CG), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John." On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2554 square metres, located at 100 Watson Street and 304 -306 King Street West, also identified as PID numbers 00361535, 00361386 and 00361394, from Neighbourhood Community Facility (CFN) and Mid -Rise Residential (RM) to General Commercial (CG), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John." 9.2 Staff Presentation — 30 -40 Galbraith Place regarding Proposed Zoning ByLaw Amendment 9.2.1 Planning Advisory Committee recommending Rezoning with Section 39 Conditions 9.2.2 Proposed Zoning ByLaw Amendment (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1.7 hectares, located at 30 -40 Galbraith Place, also identified as PID numbers 55210751 and 55210744, from Medium Industrial (IM) to Corridor Commercial (CC), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its August 18, 2015 meeting at which the Committee recommended the rezoning of a parcel of land located at 30 -40 Galbraith Place as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Barry Gallant presenting. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of 11 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 approximately 1.7 hectares, located at 30 -40 Galbraith Place, also identified as PID numbers 55210751 and 55210744, from Medium Industrial (IM) to Corridor Commercial (CC), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John." On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1.7 hectares, located at 30 -40 Galbraith Place, also identified as PID numbers 55210751 and 55210744, from Medium Industrial (IM) to Corridor Commercial (CC), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning ByLaw of The City of Saint John." 10. Consideration of By -laws 10.1 Proposed Rezoning — 80 Kierstead Road — Third Reading with Section 39 Conditions On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "ByLaw Number C.P. 111 -6 A Law to Amend the Zoning ByLaw of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1636 square metres, located at 80 Kierstead Road, also identified as PID number 00413799, from Neighbourhood Community Facility (CFN) to Mid -Rise Residential (RM), be read. Question being taken, the motion was carried. The bylaw entitled, "ByLaw Number C.P. 111 -6 A Law to Amend the Zoning ByLaw of The City of Saint John ", was read in its entirety. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 1636 square metres, located at 80 Kierstead Road, also identified by PID Number 00413799, imposed by Common Council on August 24, 2012 be amended as follows: a) by deleting conditions a) and c) relating to the zoning of the property for a group home; and b) adding the following as a new condition a): a) that the use of the property shall consist of a residential building containing apartments and /or rooms in a rooming house. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the by -law entitled, "ByLaw Number C.P. 111 -6 A Law to Amend the Zoning ByLaw of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1636 square metres, located at 80 Kierstead 5 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 Road, also identified as PID number 00413799, from Neighbourhood Community Facility (CFN) to Mid -Rise Residential (RM), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the bylaw entitled, "ByLaw Number C.P. 111 -6 A Law to Amend the Zoning ByLaw of The City of Saint John ". 11. Submissions by Council Members 11.1 Request for Lighting Installation at Tin Can Beach (Councillors Lowe and Reardon) On motion of Councillor Reardon Seconded by Councillor Lowe RESOLVED that whereas Council is appreciative of the cooperation between the City and Saint John Energy, and the partnership at Lily Lake, therefore Council will make a written request to Saint John Energy to ask that further partnerships be considered and encouraged with respect to other community opportunities such as enhanced lighting at Tin Can Beach. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 Pipeline Crossing Agreement with Brunswick Pipeline On motion of Councillor Farren Seconded by Councillor MacKenzie RESOLVED that Common Council adopt the recommendation in the submitted report entitled, M &C 2015 -173: Pipeline Crossing Agreement with Brunswick Pipeline, as follows: that the City of Saint John enter into a Crossing Consent Agreement with Brunswick Pipeline subject to the terms and conditions in the attached agreement, for the purposes of facilitating the watermain installation as part of the Belleview Avenue - Watermain, Sanitary, Storm, and Street Reconstruction project and that the Mayor and Common Clerk execute the said agreement. Question being taken, the motion was carried. 12.2 Engineering Services: Sanitary Sewer and Storm Water Model Development On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that Common Council adopt the recommendation in the submitted report entitled, M &C 2015 -177: Engineering Services: Sanitary Sewer and Storm Water Model Development, as follows: that the proposal from CBCL Limited for engineering services for the Sanitary Sewer and Storm Water Model Development project in the amount of $347,463.70 including HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Question being taken, the motion was carried. 12.3 2014 -2018 Gas Tax Fund Administrative Agreement - Program Adjustments On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the document entitled, Revised Five -Year Capital Investment Plan for the GTF Administrative Agreement City of Saint John (2014- 2018), contained in the submitted report M &C 2015 -174: 2014 -2018 Gas Tax Fund Administrative Agreement - Program Adjustments, be adopted. Question being taken, the motion was carried. 12.4 Condominium Solid Waste Collection X 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that Common Council adopt the recommendation in the submitted report M &C 2015 -172: Condominium Solid Waste Collection, as follows: that Common Council Make no changes to the By -Law for the Storage Collection and Disposal of Solid Waste in the City of Saint John relating to condominiums. Question being taken, the motion was carried with Councillors Fullerton, MacKenzie and Reardon voting nay. 12.5 Land Exchanges between Province and City off Hickey Road On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that Common Council adopt the recommendation in the submitted report M &C 2015 -176: Land Exchanges between Province and City off Hickey Road, as follows: 1. That the City acquire, pursuant to Section 56(4) of the Community Planning Act, the five (5) parcels of land designated "Hickey Road Public Street" on a tentative subdivision plan being dwg. no. S15160 and that upon acquisition, the City give to the Province of New Brunswick an easement, substantially in the form attached to this M & C No. 2015- 176 for the purpose of maintaining, repairing, renewing and replacing two (2) Structural Plate Corrugated Steel Pipes under the surface of Hickey Road to allow the flow of Little River. 2. That the City give to the Province of New Brunswick an easement to permit the installation, maintenance and repair of a Fish Weir in City lands designated PID No. 55007041 (Parcel 11 -1) and during a two -year construction period access to the Province in said PID No. 55007041 (Parcel 11 -100); and 3. That the Mayor and Common Clerk execute all documentation required to give effect to these resolutions. Question being taken, the motion was carried. 12.6 2015 Fall Debenture Issue On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that Common Council adopt the recommendation in the submitted report entitled, M &C 2015 -170: 2015 Fall Debenture Issue, as follows: Whereas occasion having arisen in the public interest for the following public civic works and needed civic improvements, that is to say: GENERALFUND Transportation Services $ 1,000,000 Economic Development $ 1,000,000 SAINT JOHN TRANSIT COMMISSION REFINANCE DEBENTURES Debenture No. AT 14 -2005 $ 2,370,000 (General Fund — 5 years) Debenture No. AT 15 -2005 $ 1,750,000 (Water & Sewerage — 10 years) Debenture No. AT 16 -2005 $ 200,000 (Transit Commission — 5 years) 7 $ 2,000,000 $ 1,000,000 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 $ 4,320,000 TOTAL $ 7,320,000 1. Therefore resolved that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto to the amount of $7,320,000. 2. Commissioner of Finance be authorized to issue and to sell to the New Brunswick Municipal Finance Corporation (the "Corporation ") a City of Saint John bond or debenture in the principal amount of $7,320,000 at such terms and conditions as are recommended by the Corporation. 3. And further that the City of Saint John agrees to issue post -dated cheques to the Corporation, or other such arrangements as the Corporation may from time to time accept, in payment of principal and interest charges on the above bond or debenture as and when they are required by the Corporation. 4. And further that the Commissioner of Finance be hereby authorized to receive an offer in connection with the foregoing debentures at a price not less than $98 per $100 of debenture, at interest rates not to exceed an average of 4.50% and at a term not to exceed 15 years for the issue related to the General Fund and not to exceed 20 years for the Water & Sewerage Utility. For refinancing debentures from 2005, term not to exceed 5 years for the General Fund and refinancing term not to exceed 10 years for the Water and Sewerage Utility. 5. And further that the Commissioner of Finance report to Common Council the exact values for price per $100 of debenture, interest rate and term in years, together with the date of the issue. Question being taken, the motion was carried. 12.7 Horizon Health Wellness Centre License Renewal Agreements - Carleton Community Centre & HOPE Centre On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that Common Council adopt the recommendation in the submitted report M &C 2015 -179: Horizon Health Wellness Centre License Renewal Agreements — Carleton Community Centre & HOPE Centre; as follows: That the City of Saint John enter into the License Agreements with Regional Health Authority B, also known as Horizon Health Network, attached to this M &C No. 2015 -179, and that the Mayor and Common Clerk be authorized to execute the License Agreements. Question being taken, the motion was carried. 13. Committee Reports 13.1 Uptown Saint John: Letter of Support for ViaBike On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the letter of support from Uptown Saint John for ViaBike be received for information Question being taken, the motion was carried. 13.2 Saint John Development Corporation: Letter of Support for Falls Restaurant Proposal On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the letter of support from the Saint John Development Corporation for the Falls Restaurant Proposal be received for information. n. 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Request to Withdraw Rezoning Application for 9 -19 First Street (Item 5.1 Consent Agenda) On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the Request to Withdraw Rezoning Application for 9 -19 First Street (Item 5.1 Consent Agenda) be received for information. Question being taken, the motion was carried. 16.2 2015 Fleet Replacement — Tender Awards — August 31 On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that Common Council adopt the recommendation in the submitted report M &C 2015 -180: 2015 Fleet Replacement — Tender Awards — August 31, as follows: That Common Council award the tenders as follows: 1) Lease of two (2) loaders (each with one plow and wing) for a three (3) year period at a cost of $251,589.24 plus HST to Maritime Case Ltd.; and 2) Purchase of four (4) 15,000 GVWR four - wheel -drive crew cab pickup trucks at a cost of $301,376.00 plus HST to Downey Ford Sales Ltd. Question being taken, the motion was carried. 16.3 Train Whistling Cessation On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that Common Council adopt the recommendation in the submitted report M &C 2015 -18: Train Whistling Cessation Resolution, as follows: That the use of train whistling be prohibited, contingent on approval from New Brunswick Southern Railway and the Minister of New Brunswick Department of Transportation and Infrastructure, at the Rothesay Avenue train crossing (near the intersection of Rothesay Avenue and Russell Street) and the Thorne Avenue train crossings (near the intersections of Thorne Avenue and Bayside Drive) unless: a) an emergency exists; or, b) as ordered by the Minister of New Brunswick Transportation and Infrastructure. Question being taken, the motion was carried with Councillor Farren voting nay. 17. Committee of the Whole 17.1 Retirement Pay for City Employee On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole having met on August 31, 2015, Common Council approve that Craig Lavigne be considered eligible to accumulate retirement pay pursuant to the Terms and Conditions of Employment for Management, Professional and Non -Union Employees that is currently in place and that the start date for the purpose of 9 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 accumulating such eligibility be January 12th, 2009, which is the date upon which Mr. Lavigne commenced his employment with the Saint John Police Commission. Question being taken, the motion was carried. 17.2 Commissioner of Finance & Administrative Services On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the Committee of the Whole having met on August 31, 2015, Common Council approve the following: WHEREAS Mr. Greg Yeomans has resigned his employment as the City's Commissioner of Finance and Administrative Services (which includes all of the functions attached to the office of "Treasurer ", as that term is used in the Municipalities Act), effective September 18th, 2015; AND WHEREAS Mr. Yeomans will be on vacation and therefore absent from the City between September 4th, 2015 and September 18th, 2015; BE IT RESOLVED that Committee of the Whole recommends to Common Council that Ms. Cathy Graham, pursuant to section 83 of the Municipalities Act, be appointed by Common Council to the position of Acting Commissioner of Finance and Administration and Acting Treasurer, effective September 4th, 2015 and until such time as a permanent appointment is made by Common Council to fill the vacancy occasioned by the resignation of Mr. Yeomans and, further, that Ms. Graham be placed in Salary Group B, Step 2 of the Pay Grid in effect for Management, Professional and Non -Union Employees during the duration of the aforesaid acting assignment. Question being taken, the motion was carried. 17.3 Reversing Falls Restaurant and Split Rock Cafe On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole having met on August 31, 2015, Common Council direct staff to report back to Council with a negotiated Agreement of Lease for the Reversing Falls land and building and bring forth same for review at its next meeting, September 14th, 2015 or sooner. Question being taken, the motion was carried. 17.4 City Market - Lease of Stall "E" On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the Committee of the Whole having met on August 31, 2015, Common Council: 1) Approve the lease of space for stall "E" in the City Market with Caprices Des Sens Fine Foods Inc. under the terms and conditions as set out in the Lease submitted with M &C 2015 -181; and further, 2) That the Mayor and Common Clerk be authorized to execute the lease. Question being taken, the motion was carried. 17.5 Council Priorities Session On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole having met on August 31, 2015, Common Council direct the City Manager to schedule Council Priority setting sessions in upcoming Committee of the Whole meetings, commencing Tuesday, September 8th at 5:00 p.m. 10 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 31, 2015/LE 31 AOUT 2015 Question being taken, the motion was carried. Worden Drive Illegal Dump The Mayor commented on the recent Court decision awarding the City a Contempt Order against Mr. Legassie for illegal dumping on Worden Drive. 18. Adjournment On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that the meeting of August 31, 2015 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 8:02 p.m. Mayor / maire Common Clerk / greffier communal 11 John �' 1.,., :h ��_� s torical Museum 91 Leinster Street, Saint John, New Brunswick, Canada E2L 1J2 Tel: (506) 633 -1833 Fax: (506) 642 -9926 E -mail: sjjhm@nbnet.nb.ca July 2015 Dear Friends, Last October, the Saint John Jewish Historical Society launched the Saint John Jewish Film Festival. It was a great success and we had excellent support from the community. We showed wonderful movies, welcomed interested and excited audiences and received many requests for similar events in the future. We are pleased to announce that the Second Annual Saint John Jewish Film Festival will take place this October 17 through 22, 2015, with the opening night gala on Saturday, October 17. The funds raised from the Festival will be used to continue the work of the Saint John Jewish Historical Museum —the only Jewish museum in Atlantic Canada. The Museum, which has been in existence since 1986, has as its mandate to gather, protect and preserve the rich history of the Jewish community in Saint John. We ask for your support by becoming a patron of the 2015 Saint John Jewish Film Festival. This will ensure that the Saint John Jewish Historical Museum continues in its important work. There are several levels of participation listed on the attached form, with each level providing you with various benefits. Any level of support will be greatly appreciated. Tax receipts will be provided. We hope you will support our Film Festival as a Patron and enjoy the films which will be presented. Thank you for your support. We look forward to seeing you "at the movies" Sincerely yours, Lloyd Goldsmith Chair Saint John Jewish Film Festival Saint John Jewish Historical Society Inc. 12 7 BE A FILM FESTIVAL SPONSOR! 5 OPTIONS FOR SPONSORSHIP 6W GREAT FILMS FROM OCTOBER 17-22,2015 AROUND THE WORLD IN SAINT JOHN, NB THE 2ND ANNUAL SAINT JOHN JEWISH FILM FESTIVAL BE A FILM FESTIVAL SPONSOR! EXECUTIVE PRODUCER a $2,500 Receives recognition in the programme Four tickets to the opening gala film & reception Receives recognition in the programme Two tickets to the opening gala film & reception Two tickets to all other films in the festival DIRECTOR - $250 Receives recognition in the programme Two tickets to the opening gala film & reception Two tickets to three other films in the festival Recognition as sponsor of the gala film & reception Four tickets to all other films in the festival ASSOCIATE PRODUCER - $500 Receives recognition in the programme Two tickets to the opening gala film & reception Two tickets to four other films in the festival EDITOR - $100 Receives recognition in the programme Two tickets to the opening gala film & reception Please choose a sponsorship option and send this form vrith your cheque payable to Saint John Jewish Historical Society., 91 Leinster Street, Saint John, NB. E21, iJ2. Contributions are tax deductible. For more information please email us at 5jJewishFFtwaol.com EXECUTIVE PRODUCER $2,500 _ PRODUCER $x,000 _ ASSOCIATE PRODUCER $500_ DIRECTOR $250 _ EDITOR $loo Name: Phone: Ems: Address: City: Province: Postal Code: 13 SAINT JOHN JEWISH FILM FESTIVAL SAI'LfiDAY Gala opening Him and Reception OCTOBER 17 hoary Oland Theatre, New Brunswick Museum SATURDAY OCTOBER 17,713M Deli Man - Directed by Erik Anjou - USA 2014. More than 160 years of tradition served up by the Jewish deli owners, operators and fanatics who are keeping hot pastrami hot — and a culinary must. Just don't tell your cardiologist. (Gala Opening Film and Reception is for Sponsors only) TICKEE 'S $10 -.7PM SHOWINGS -- SUNDAY 2PM MAHNEE The -following fil17i's will be spawn ail' Shaarei Zedak SynagogL[8, 91 Lainster Street. SUNDAY OCTOBER 18, 2PM MATINEE SHOWING Mr. Kaplan - Directed by Alvaro Brechner - Uruguay 2014. At 76, Mr. Kaplan has a severe existential crisis. As he begins to question his worth, he comes across the strange case when his grand - daughter mentions about a German man who runs a cafe near the beach. Convinced that he has found an escaped "Nazi ", Mr.Kaplan teams up with a slacker to kidnap the German. SUNDAY OCTOBER 18, 713M 24 Days - Directed by Alexandre Arcady - USA 201 S. When Ilan Halimi is kidnapped for ransom because he's Jewish and supposedly rich, his family and the police start a race against time to save him from the tortures of the "gang of barbarians ". MONDAY OCTOBER 19, 7PM Above and Beyond - Directed by Roberta Grossman - USA 2014. In 1948, a group of World War If pilots volunteered to fight for Israel in the War of Independence. This ragtag band of brothers not only turned the tide of the war, they also laid the groundwork for the Israeli Air Force. TUESDAY OCTOBER 20, 7PM Run Boy Run - Directed by Pepe Danquart - Poland 2014. Srulik, an eight- year -ofd boy, flees from the Warsaw ghetto in 1942. He attempts to survive, at first alone in the forest, and then as a Christian orphan named Jurek on a Polish farm. Throughout his ordeal, his Jewish identity is in danger of being lost. WEDNESDAY OCTOBER 21, 7PM The Art Dealer - Directed by Frangoiis Margolin - France 2015. A stylish Parisian thriller set in the murky world of Nazi - looted art. A young journalist finds herself caught up in a web of betrayal as she uncovers a story that has been carefully buried for decades. THURSDAY OCTOBER 22, 7PM Quality Balls: David Steinberg Story - Directed by Barry Avrich - France 2013. An overview of the long and varied career of comic David Steinberg features interviews with Larry David, Jerry Seinfeld and others. Hannah Cohen's Holy Communion - Directed by Shimmy Marcus - UK 2012. A spirited 7 -year -old, growing up in Dublin in the 1970's, can't wait to make her Holy Communion. The only problem is - she's the wrong religion. .� faA 4 New Brunswick Environmental Network Reseau Environnemental du Nouveau - Brunswick 22 Rue Church Street, Suite T390, Moncton, N.B. E1C OP7 Tel/Tel (506) 855 -4144 Faxfr616c (506) 433 -6111 nben @nben.ca www.nben.ca renb @renb.ca - —, Shelley Rinehart, Deputy Mayor City of Saint John Aug 2015 Dear Deputy Mayor Rinehart, I am writing to request the City's support for a conference on the socio- economic determinants of children's environmental health, which will be held in Saint John in November, 2015. This conference is being organized under the umbrella of the New Brunswick Children's Environmental Health Collaborative (NB CEH), forwhich the New Brunswick Environmental Network serves as secretariat. The vision of the NB CEH is to provide a clean and healthy environment for children in New Brunswick. There are key players from almost every sector involved in the collaborative, including provincial government departments, non - governmental organizations, teachers and children's service providers, parents groups, universities and researchers, consultants, and students. The partners work collaboratively, pooling expertise, time, and financial resources together, to reduce children's exposure to environmental hazards that can cause disability, disease, or death. In the past, NB CEH annual conferences have been held in Fredericton. Hosting this year's conference in Saint John will enable and empower local service providers and parents to reduce the exposure of children in Saint John to environmental hazards in the places they live, learn, and play. The Saint John perspective is, sometimes absent in Fredericton where policy decisions are made that affect the environmental health of Saint John residents. Welcoming Saint John doctors, nurses, policy makers, and others to the NB CEH will bring the voices of people working within a population directly impacted by environmental health effects, leading to lasting positive impacts. As you know, there is a great need in Saint John for local organizations, agencies, and parents to work collaboratively towards solutions for the children living in the Greater Saint John area. According to a 2014 data compilation study by the Human Development Council and Vibrant Communities in Saint John, "Children and youth in Saint John are experiencing high rates of poverty. In fact, 3,650 Saint John children and youth are living in low income. Child poverty 15 Ex- leads to higher healthcare costs, increased spending on social support services, lost productivity and limited opportunities. It compromises people's dignity, mental health and well - being." In addition to the health and social benefits, this conference will benefit Saint John's local economy, with participants coming from around the province to spend time (and money) in your community. To ensure the success of this conference, I respectfully request support from the City of Saint John in the amount of $1,000. This amount will help cover the cost of lunch and refreshments forconference participants. As a conference sponsor, the City would be identified in all conference promotions and materials, as well as during the conference itself. Thank you very much for your consideration of this request. I look forward to hearing from you. Sincerely, Raissa Marks Executive Director 16 LP L L 1� 1 August 27, 2015 AUG 3 1 2015 An Open Letter from concerned New Brunswick Groups to: ___ -- Russ Girling, CEO, TransCanada Corporation Address: TransCanada Corporation, 450 - 1 Street SW, Calgary, Alberta, Canada, T2P 5H1 General E -mail: (Energy East Contact Information) energyeast @transcanada.com Peter Watson, Chair and CEO, National Energy Board Address: 517 Tenth Avenue SW, Calgary, Alberta, T2R OA8 The Honourable Leona Aglukkaq, Environment Canada (Minister responsible for Species at Risk Act (SARA), North American Waterfowl Management Plan, Migratory Birds Convention Act) Address: Environment Canada, 10, rue Wellington, Gatineau, Quebec, K1A OH3 E -mail: minister @ec.gc.ca The Honourable Gail Shea, Minister of Fisheries and Oceans, Government of Canada Address: Minister's Office, 200 Kent Street, Station 15N100, Ottawa, Ontario, K1A OA6 E -mail: Min @dfo- mpo.gc.ca Atlantic Regional Office Fisheries and Oceans Canada P.O. Box 1035 Dartmouth, Nova Scotia B2Y 4T3 Fisheries Protection Program Fisheries and Oceans Canada 343 University Avenue, Moncton, New Brunswick E1C 9B6 Telephone: 506 -851 -2824 Email: gulfhabitatgolfe @dfo- mpo.gc.ca The Honourable Denis Landry, Minister of Natural Resources, Government of New Brunswick (Minister responsible for Species at Risk Act (SARA)) Address. Hugh John Flemming Forestry Centre, 1350 Regent Street, Fredericton, New Brunswick, E3C 2G6 E -mail: denis.landry2 @gnb.ca The Honourable Rick Doucet, Minister of Agriculture, Aquaculture and Fisheries, Government of New Brunswick Address: Agricultural Research Station (Experimental Farm), 850 Lincoln Road, Fredericton, New Brunswick, E3B 8B7 E -mail: rick.doucet@gnb.ca The Honourable Premier Brian Gallant, Government of New Brunswick Address: Office of the Premier, Chancery Place, P. O. Box 6000, Fredericton, NB, E3B 5H1 Email: premier @gnb.ca The Honourable Donald Arsenault, Minister of Energy & Mines, Government of New Brunswick Address: P. O. Box 6000, Fredericton, NB, E3B 5111 E -mail: Tyler. Campbell @gnb.ca Page I of 6 17 Saint John Mayor Mel Norton and Council Address: Common Clerk's Office 8th Floor, City Hall, PO Box 1971, Saint John, New Brunswick, E2L 41.1 E -mail for Common Clerk's Office: commonclerk @saintjohn.ca E -mail for Mayor Mel Norton: mel.norton @saintjohn.ca Jim Quinn, President & Chief Executive Officer, Port Saint John Address: 111 Water Street, Saint John, New Brunswick, Canada E2L 0131 E -mail: jquinn @sjport.com RE: BOREHOLE TESTING OFF RED HEAD, NEW BRUNSWICK BY TRANSCANADA PLANNED TO START AUGUST 27, 2015 A 6 -page work plan has come to our attention which shows TransCanada is days away from borehole testing off the shore of Red Head, New Brunswick in the Bay of Fundy. The local residents, to our knowledge, were not notified about this work plan. This procedure is invasive and has the potential to hurt residents' foundations and drinking water, along with the natural environment that we all value and protect. Why are boreholes being drilled before this project is approved without consultation with residents and others affected? We had understood that there would be a review process of the Energy East proposal through the National Energy Board, followed by an application for all necessary Federal and Provincial approvals and permits. To our knowledge, none of these first significant steps have happened. It would appear that no such review and approval /permit process is being followed. Borehole testing could have significant impacts that must be addressed prior to any approval or work being conducted. Will there be any foot or vehicle traffic on Anthony's Cove Road? If yes, this needs to be described and quantified, Offshore borehole testing forms part of the land use application for this project and cannot be done until all approvals /permits have been issued by the City for the use of this land. Will baseline testing be conducted (predrilling survey and well water testing) prior to any work so that there is reference information in case a problem is reported by a homeowner? It is well known that this land area is clay -based and pounding will transmit through this clay and (a) could cause vibration to homes resulting in damage and (b) could accelerate the movement of Anthony's Cove Road towards the sea and cause damage to homes, road and shoreline. Will noise be quantified and what times will the work be conducted? In particular, our concern about the noise from this work is (a) the effect on shorebirds — sandpipers gather and stop this time of year on their migration to South America, and Canadian Geese and ducks are beginning to gather for their migration and (b) the effect that this potential noise could have on residential property. We emphasize again that the Energy East pipeline project has not been approved; Energy East is only a proposal and a significant number of residents and groups in New Brunswick are still awaiting word from the National Energy Board on their intervenor status in the review process. Furthermore, this shore and seabed is on unceded Wolastoq territory. There has been no free, prior, and informed consent obtained from the Indigenous communities. The secrecy around this work plan, including what consultation, permits, and approvals have been carried out, is troubling. Is this an indication of how Trans Canada plans to conduct this entire project? Still fresh in our collective memory is the deaths of 5,000- 10,000 migratory birds were killed in September 2013 at the Canaport LNG terminal around the comer from the Red Head work area. Why would TransCanada conduct this work just as migratory birds and whales are coming into the Bay of Fundy in increasing numbers in August & September? Page Z of 6 18 Attached we have outlined our concerns and questions with this work plan. Given the lack of consultation and long list of concerns we are requesting that all work on borehole testing be stopped until these concerns are addressed. Please send all responses to this letter to the following contact: Mark D'Arcy and Caroline Lubbe- D'Arcy, Council of Canadians - Fredericton Chapter Address: 379 Northumberland Street, Fredericton, New Brunswick, E3B 3K2 E -mail: markandcaroline @gmail.com Sincerely, Canaan - Washademoak Watershed Association Citizen's Coalition for Clean Air Concerned Citizens of Penobsquis Council of Canadians — Fredericton Chapter Council of Canadians - Kent County NB Chapter Council of Canadians --- Saint John NB Chapter Ecology Action Centre Friends of Musquash Green Light Maliseet Nation Conservation Council Memramcook Action New Brunswick Anti -Shale Gas Alliance New Brunswickers Against Fracking PEACE NB Penniac Anti -Shale -Gas Organization Public for the Protection of the Forests of New Brunswick (PPFNB) Red Head - Anthony's Cove Preservation Association Sentinelles de la riviere Petitcodiac / Petitcodiac Riverkeepers Sierra Club Canada Foundation — Atlantic Canada Chapter Sustainable Energy Group — Woodstock Tantramar Alliance Against Hydro - Fracking Voices for Sustainable Environments & Communities Julie Guillemot, Professeure en gestion de 1'environnement, Universite de Moncton, Campus de Shippagan (UMCS) Alain Patoine, Professeur en gestion de 1'environnement, Universite de Moncton, Campus de Shippagan (UMCS) Andre Robichaud, Professeur de geographie, Universite de Moncton, Campus de Shippagan (UMCS) Page 3 of 6 19 Background Our understanding of the impacts of borehole testing comes in part from this document htt : / /www,caMii.or /en/ c/ ccs /doc/2014/2014 ccs4398/2014 ccs4398. df DECISION - Province of Quebec Superior Court, 28pp SEPTEMBER 23, 2014 (page 11) "[45] Last April, TransCanada performed seismic work. To do so, it obtained the DFO's authorization at the federal level but not, it would appear, from the government of Quebec. The seismic work produced pulsating noise (from blasting), whereas the geotechnical work will produce continuous noise. " (page 12) "[48] - The area in which there may be negative behavioural reactions ranging from subtle behaviour modification to complete avoidance is vast (several dozens of kilometres from the source);" (page 12) "[49] Pursuant to the federal species at risk statute, Mr. Kemp of the Species at Risk Division of the DFO completed an initial analysis of the geotechnical work. Then, following the decision of TransCanada to use two barges to drill simultaneously, he prepared a second analysis. " Concerns Some of our concerns include the following: 1. There has been no proper community consultation and notification of the project Less than a month ago, TransCanada officials held a community liaison meeting (closed to the public) with five (5) Red Head residents on July 15 , 2015, but only made a very brief reference to this project without giving any details or timeframe. The wider community did not learn of the work plan and August 27th start date until a document was delivered a week ago a Red Head resident by an anonymous source. 2. Early work will set the stage for how little or thorough the review and regulatory process is. With the magnitude of this proposed Energy East project in Red Head - a 150- hectare tank farm capable of housing 7.6 million barrels of oil and a 183- hectare marine terminal complex - this project needs to undergo a complete and thorough information gathering, consultation process, and review process. This includes p rote ctionlconservation plans for migratory birds, fisheries, marine mammals, federal government acts and regulations, provincial government acts and regulations, and port authority and municipal procedures. 3. This shore and seabed is on unceded Wolastoq territory. There has been no free, prior, and informed consent obtained from the Indigenous communities. The Saint John River Basin are the traditional lands of the Wolastoqiyik, which translates to mean `the people of the beautiful bountiful river', and is the present location of six (6) Wolastoq (Maliseet) First Nations; the Saint John River Basin in New Brunswick is territory where aboriginal land title and rights have never been ceded or surrendered by the Wolastoqey Page 4 of 6 20 Nation. Instead, both New Brunswick and Indigenous people are bound by pre - Confederation treaties called the Peace and Friendship treaties. 4. Impact and mitigation measures to property owners with homes along the shore of Anthony's Cove. 5. Impact and mitigation to fisheries (e.g. lobster and groundfish). fi. Impact and mitigation measures to diving birds. The Bay of Fundy receives a large number of species of waterfowl, shorebirds and seabirds, the highest bird species richness in the Canadian Atlantic. These include iconic birds such as the Atlantic Puffin, Razorbill Auk, and Semipalmated Sandpiper; 7. Impact and mitigation measures to migratory birds. The salt marshes, and vast stretches of mudflats of the Bay of Fundy exposed twice a day during low tide, are a critical feeding stopover area along the eastern seaboard of North America for 34 species of fall migrating birds on their way to Central and South America, including hundreds of thousands of sandpipers and plovers, making it one of six (6) Canadian sites in the Western Hemisphere Shorebird Reserve Network. 8. Impact and mitigation measures to marine mammals, including harbour porpoises. 9. Impact and mitigation measures to marine mammals designated as endangered under Federal and Provincial Species -at -Risk legislation, including the North Atlantic Right Whale. The rich zooplankton, krill, and fish in the Bay of Fundy which attracts over a dozen whale species (http: // new- brunswick .net/new- brunswick/whales /), including each summer, two- thirds of the 350 -400 remaining population of North Atlantic Right Whales, one of the most endangered marine mammals in the world; Questions Our questions and request for the following information: 1. Why is this work being conducted before the Energy East project has been approved? There is a large number of approvals and permits that are required by both the Federal Government and Provincial Governments. 2. What steps have TransCanada and the Government of New Brunswick taken to consult and gain consent from the Indigenous communities for this specific project? 3. Will there be any foot or vehicle traffic on Anthony's Cove Road? If yes, this needs to be described and quantified. Offshore borehole testing forms part of the land use application for this project and cannot be done until all approvals /permits have been issued by the City for the use of this land. 4. Will baseline testing be conducted (predrilling survey and well water testing) prior to any work so that there is reference information in case a problem is reported by a homeowner? It is well known that this land area is clay -based and pounding will transmit through this clay and (a) could cause vibration to homes resulting in damage and (b) could Page 5 of 6 21 accelerate the movement of Anthony's Cove Road towards the sea and cause damage to homes, road and shoreline. All homes adjacent to this work should have a predrilling survey done and well water testing done — quality /quantity - to determine a baseline for future reference if a problem is reported by a homeowner. 5. Will noise above the water be quantified and what times will the work be conducted? Our concern is for noise travelling through the air and (a) the effect to shorebirds -- sandpipers gather and stop this time of year on their migration to South America, and Canadian Geese and ducks are beginning to gather for their migration and (b) the effect that this potential noise could have on residential property. 6. Will noise in the water be quantified and what times will the work be conducted? Our concern is for noise travelling through the water, particularly (a) the effect on the fisheries (e.g. lobster, sturgeon), and (b) the effect on marine mammals (e.g. harbour porpoises, whales). 7. Have you asked government departments and whale researchers about the potential disruption and impact that this borehole testing will have on marine mammals in the Bay of Fundy, including the North Atlantic Right Whale? 8. If so, what information have you received from government departments and whale researchers? What additional mitigating measures have been advised that would reduce the disruption or impact to acceptable levels? 9. Have you requested and received a permit to conduct this borehole testing from the New Brunswick Minister responsible for the provincial Species at Risk Act? The North Atlantic Right Whale is listed as an endangered marine mammal under this Act. 10. Have you requested and received a permit to conduct this borehole testing from the Canadian Minister responsible for the federal Species at Risk Act? The North Atlantic Right Whale is listed as an endangered marine mammal under this Act. 11. What are the Government of New Brunswick current and future commitments to reduce greenhouse gas emissions (CO2 and methane)? Are you meeting those targets? Note that the Provincial Premiers in Ontario and Quebec have just recently adopted carbon pricing. 12. Will these greenhouse gas reduction steps be counteracted by increased greenhouse emissions from increased oil -by -rail infrastructure at Red Head, and Energy East infrastructure such as the proposed pipeline through unceded territory in New Brunswick, and the proposed tank farm and marine terminal at Red Head? Page 6 of 6 22 ANTOINETTE (TONI) SUTTON 661 Tippett Drive, Saint John, NB E2M 4Y9 ;.t Tel: (506) 672 -1612 Email: antoinette story@hotmail.com ' good= Mayor Mel Norton and City Council August 25, 2015 City of Saint John P. O. Box 1971 Saint Jahn, NB E2L 1 L4 Dear Mr. Mayor and Councillors Tell Mel. This was the campaign slogan for the 2012 mayoral race. This letter is my way to Tell Mel and those on City Council how some things appear to be to many on the west side of the two bridges. I stand to be corrected, but it appears that most of the City's attention, efforts, and money is going either to Lily Lake /Rockwood Park, or to the Market Place West Park. This perceived fact gives this writer cause to pause and ponder why the Dominion Park, which is part of the "First Global Geopark in North America ", has the only relatively fog free beach in the city, breathtaking sunsets, and the potential to be so much more, is left to languish with old play equipment, token maint- ence of green space /beach, and a barbecue and picnic area needing upgrades. We won't even begin to get into the deplorable condition of the two roads, including sidewalks, leading to the Park (Green Head Road and the Dominion Park Road). Residence in and around Randolph Island (where the park is located) are not wanting the Park to be another Lily Lake /Rockwood Park or Irving Nature Park, but a little more "tender loving care" of the area certainly is needed and would be much appreciated. I would like to take this opportunity to thank Leisure Services, or is that Parks and Recreation, for the care they do give to the Dominion Park, and for the Annual Community Clean -up Day taking place each May. This May 9th saw the unveiling of The Eco Machine complete with new tools and ideas with which to tackle the natural debris strewn over the beach and green areas over the winter and resulting from the annual flooding of the Saint John River. The Eco Machine, Kevin Watson and Lorie Lambert co- ordinating work details, 41 volunteers, and Wanda and Dave Ryab providing food and drink all contributed to making the 5th Annual Community Clean -up Day 2015 a great success and a wonderful experience_ Thank you! People come to the Dominion Park for a variety of reasons, but I think the main one is that, unlike Lily Lake or the Market Place West Park, it is not a "packaged" outdoor experience, and the beach is located on the majestic Saint John River. People, either in groups or as individuals, come in and out of the park all day long for one reason or another, and in all seasons. For some it is simply to sit and watch what's happening on the river while they have lunch, or meet with friends. Others come to enjoy the large sandy beach, swimming in warm river waters, or at dusk to behold the oft times spectacular sunsets. Sometimes when we are so focused on one thing we become blinded to other things that seem obivious to others. In my pondering have wondered if something such as this has happened in the City's thought patterns concerning the Dominion Park. These past couple of years has seen an increase in the number of kayakers coming to the Park to view nesting eagles and some of the world's oldest rocks, experience the grandeur of the river around Randolph Island, visit Green Head and the old Swift Point light house. There has also been an increase in youth care groups enjoying what the Park has to offer such as YMCA, Saint John Boys and Girls Club, and Family Ties Play Care to name but three. For residence and visitors alike, the level of enjoyment at the Dominion Park would go up a notch or two if the services provided were tweaked to bring it into the 21st century rather than a visit into the 1970s or 80s. For your information I have attached four documents you may find of interest: (a) a very short and limited history of Randolph Island, (b) May 2011 letter to B Morrison with attachment, (c ) September 2011 5th Year Plan for Dominion Park, and (d) email from Kevin Watson with attachment. #Aoinette ly, 1 AUG 7 7 Nis (Toni) Sutton 23 Randolph /s/and Randolph and Baker Co. The mill was located on the Saint John River. It was named for Archibald Fitz - Randolph who, along with Charles P. Baker set up a sawmill & lime burning operation in 1870: PO 1892 -1959. In 1898 Randolph was a lumbering community with 1 post office, i store 1 sawmill, 1 large lime kiln, a quarry, 1 school, and a population of 300: it included the community of Green Head. In 1871 Green Head had a population of 75. Randolph is now within the City of Saint John. „ �1 W,__ Dominion Park (circa 1930) Dominion Park was known variously as Tipped Beach & Raynes Beach from its early owner's properities. On July 1, 1945 it was bought by the municipality for public use. The beach once had backup services such as a restaurant, dance hall, boathousetwharF, bathhouses. It became a popular destination as car ownership & bus services increased throughout the 1930s, 1940s & 1950s. In the early 1970s, as backup services were eliminated & pulpwood drifted onto the beach nearly resulted in its closure. Today it is a supervised beach with playground facilities, canteen, changing rooms, barbecue & picnic shelters, basketball court & park benches. (These all need to be upgraded) Green Head Quarry circa 1890 The Green Head quarry viewed from J. Armstrong's summer home. The Armstrong Quarry at Green Head (late 1700s - 1900s) was one of the prominent quarries in S. New Brunswick. It was operated by Joseph & Frank Armstrong whose lime product was known throughout the Maritimes and New England. Buildings con- structed in Uptown Saint John after the Great fire of 1877 were mortared using Green Head lime. Remains of the quarry, kiln foundations, wharf timber & foundation walls of homes can still be seen. The Armstrong quarry ceased production in the early 20th century & the site now preserves the last & perhaps best example of this once thriving industry. `V ANTOIMTTE SUTTON 661 TIPPETT DRIVE SAINT JOHN, NB MM 4-Y9 TU:: (506) 6-72-1,512 Map 6, 201 I Mr. Bernie Morrison Commissioner of Leisure Services City of Saint John P. O. Box 1971 Saint John, NB E2L 4L1 Dear Sir, COPY Furtherto our conversation of April 26th, I would like to take this opportuinty to say that the residents of the Dominion Park and area are looking forward to the upgrades to the park spoken of by you to take place in May 2011. There has been a growing state of indignation (including mine) concerning the ongoing state of disrepair of the Dominion Park Beach. Giving a site a rustic look is one thing, but the Park has now taken on the look of dereliction. It is said that a picture speaks a thousand words, but the enclosed photos scream ten thousand words of the lack of care it has received these past few years. They tell the sorry tale of neglect despite "a world stage designation" that Saint John and surrounding areas received in Greece (October 3, 2010) as the "First Global Geopark in North America." 'Me City's web site declares "how the city is celebrating the official designation by the UNESCO." From our point -of -view, there is very little to celebrate about the appalling state of the Dominion Park Beach. The idea of a play area for children was a great one, but unfortunately the area has been left to deteriorate to a point where the slide apparatus is unsafe. Having a picnic area complete with grills was a stroke of genius - unfortunately this quaint area has overgrown and unsightly weeds, unmanaged shrubbery, and a general unkempt look about it. Park benches are great, but they either face the parking lot and not the water, or they are not put out at all. Signage is what regular users, tourists and cruise ship passengers see first when coming to the Park. It is faded, the foundation is cracked and falling apart, and weed rather than flowers grow in the "flower" beds. Whoever thought of planting trees around the site was inspired, with time the Beach will look lovely in all that greenery. It will be wonderful to see the remainder of the site match the trees in loveliness. The Park is used year round and has been such a part of the quality of living in this area for many many years. A friend has called it Saint John's best kept secret with a lot of potential. Hopefully with the new designation as a geopark, and planned renovatinns the Park will once again be a source of picasure and pride for the area and the city. Sincerely, Antoinette Sutton cc. Peter McGuire, City Councillor Ward 1 Dorothy Shephard, MLA Saint John Lancaster Fern �n o f as i ri 25 YEAR 2011 • Paint the following: • bnsWl the following. IMMEDIATE NEEDS * Park benches Sept 10 Parking lof Hrres * �as�;e�baf► co�:�� 1Fa�es * Door io Maintenance "uNdir g (Ye r -oe val graft -W1) * 1+wf�.: �tabled a ba.l hoops c -ithe d . rya ed. 'sea p.ioto A page 2) • Upgrades to Children's play area: * Replace snide apperarws SEPT 10 * Paint benches behind swings POSSIBLE 2013 * Swing area needs sand & the retaining wall needs repairs Drainage near permanent picnic area: This area needs to be looked at. The drain opening sits higher than the roadway resulting in water going around the drain instead of into it during and after a heavy rainfall. The end result is torrents of water cutting a swath through the beach and carrying sand with it into the river. Resolving this drainage problem in all probability would greatly reduced the amount of sand trucked in yearly to replace what has been washed away. A solution to this ongoing problem would save the City money m50CUTI0N NEEDED page 'r 26 drainage problem 27 Pa" Z YEA'S 2011 and 2072 ENTRANCE and FENCING: The upgrades and renovations to the Dominion Park Beach entrance and fencing is lik the following rec US ULVPED • New signage informing public of opening and closing times for the Park IN PROCESS SHg �:e da -sign �cirrde a Fac ing grozi3 of.'Wc!. ccj s4s1s of 'fc t In g MO.!-e swbi s�arffzi f r'rhr'an $pie ces *f cii.6ain susspnecdgdl baiwd i. Two—instal posts wfth, a g2odlock- Pi- see' ;Uy the two Wiecas Cf c '?alro Fsaolfr up Prow the s post or e=ther ide of gk3.WEncF sigaaga hereby aasink aft' entry r ;�� t:jexa ea ,�►ioto `► sae �! Nc't.sr clhaa across .:app Par s entrance was a e�';- ream is a cer(air. degr�. ,i suer wear thiose irfhc ski: zjp� r to a r own thea w:oodan iYcffs- mue. to wha nre1ml pcst tc `%alm'ffr *�n."I'm� ye cc the d��d�a. after closing tikrm. (see of1cto 2 * in-Lri`a-ze c".eSrxn gp�fiv cC�f srrrctior' mate. ►aose+rlL'r �are into :� ccuag fhe a�i:avq n be e.:isting prohrems. :yore s � "iri c?S' ' ' try Fc 'rr' w entry 1�1a,� !sYOs "� if�e C ►- +`' S �'��aastgm eyA4 ---A, r +:31111t as w' sng or decr a csirig destru Von o -o vandEJU -:-o or ywss.rI rrFainten .n:c.e araid ye±�airs. Page 3 h2hoto I 0 .i _.. _ m tal posts for chain hookup Photo 2 brokeii fence post metal pos !b- chain hookup Note the space between the broken fence post and metal post - it is large enough to allow a car to pass through Page 4 29 YEA RS 2011 and 2012 (cont) Fbr.'(Ya g heads ko be aa such - fsshior as be C!?741 t0 a.40 Ciil�y i.e. :vlYG�'irete and_- Kofs fr'f nshve _nd c"15 I{{Y y. 716 be prop:sr:y mEMeahzeai the pr9seat sfy;o of M.-Acing in I's' en's -y'aarly repa ' s i1q, of h ost end rand. TV, , '5r'0V&f' Cost of a aoacu at-3 e'le ails? z tx *�' 7C!� Or �r?"E 't !r � sl.!P?f ar ©ml ' I��itiaYly +� hi1vd�ia than a i:3i W©o3den,1 hence, :'dui' i°his c "' ltrcraasa tip1, v -tar ever . ally, offset � � � cost of yea: "7' r� -fia .r teo r. ce e i a woode i -ic_. (see: p oto 3 page 6) Fencing design to consider drihing snow over section of roadway near 661 Tippett Drive. Winds coming down river drive snow across the beach and parking lot, and drifting across the road. There are occasions each winter when drifting is so bad as to make this portion of Tippett Drive impassable - calls are made, plows are sent, and tax dollars spent. A unique fencing design at this point would either eliminate or greatly reduce such occurrences and cost to the City. (see photo 4 page 6) It is the only portion of Tippett Drive to experience this situation. SOLUTION NEEDED Page 5 30 Y!r � I' - Photo 3 R+Ioto 4 Page 6 31 YEAR 2073 PERMANENT PICNIC AREA; In need of grooming. • This area, as well as the park in general requires the employment of silviculture techniques. This needs to be done not only for aesthetic purposes, but for nurturing the long- term health of the Park's wooded areas and eco system. A�raa 3s ?coon " 9 s e i f vroodlo# raarge -e i s a Up waW.19 tram s from tine ar nzraaw t picnic aperw in, 9,3 Ise forested area leading to the lighthouse and smaller beaches • s arve .t «s a ;y�erae� a a�nic ..0.0 to B it. 1 * Fencing needs Ito be replaced or freshened `� .�rr' BL 10 .. r 1 �e b rcifpri deslgi d �s i be�►v� erred * Drainage improved pr , u2,one d�' '_ rook into ways Abe s _ arad ir�mmer dain -y work together in developing tourism strategies to promote the Park as not only for recreational tourism, but capitalize on the world class recognition of the geological treasures contained within the Dominion Park (develop a geotourism strategy). Page 7 32 7 r ww i downed trees in need of removal drain t' IF3 g•st .2ra y fair the oolvaim' zRij--arer ce couz d be is r. r o *.�r�d =, 'rhze pests �ezv ,muct to be desired. Page 8 33 YEARS 2014 and 2015 It is obvious that the locals desire to have walking trails, and now that the Park is part of an area designated as a world class geopark perhaps a system of walking trails beyond the beach area is an idea whose time has come - trails to be used not only by locals, but tourists and cruise ship passengers. • Photo B is a view to the right of the beach (looking out to the river). It is an area being used for all sorts of unauthorized activity, but is undeveloped and has great potential. This area could be designated as boat moorage area. Locals presently moor their sail boats at the Saint John Marina. The fees paid could go to the city to offset maintenance costs. • Photo C is the trail leading to the plateau. !t is in disrepair, but vehicles can access the plateau. The view from here is spectacular. • This section could be developed as a launching area for all sorts of water crafts without using the beach proper. Note: Area residents are of two ,minds. The first group would like the Park as it is now defined upgraded and better supervised. The second group would like this and more. This 2nd group would like to see the defined area expanded to include walking trails, seasonal boat moorings, development of the plateau area, and a more functional canteen. Page 9 34 rail that goes from the .j, na�.m tpi.n is ars to a small plateau p" :tutted' abovd ;. 35 Via frori? beeck, of En. area with Plateau- as it iooirs Page !0 Note: PROJECT OVERVIEW FOR DOMINION PARK BEACH Prepared By. Version: Updated on: Antoinette Sutton Four September 1, 2011 Residents are not looking to turn the Dominion Park into another "Lily Lake'; but to discover ways and means of enhancing the natural appearance of the area, and at the same time meeting the needs of the community at large. 36 r COPY YEAR PLAN) RAE QT 1N."' 7 " CON. PE1rm 1 GUrRE YEAR 2012 Drainage near the picnic area and beach side of the parking lot are the priority for 2012. Any other modificationslrenovations to the park area will be compromised if this issue is not addressed. (see photos below) 71:!s drain =s ioca ecl, right of of clanive This drain !s located ;eft --t canteen and sits approx. 2° above asphalt. 37 These drains are to the right oip"'CnIC ass Faga I Sff'okwa astuhaft s creaIing rats irad wirt`03t, bTrdld "p la front of ;Wicr_ ti aree, f-o3 a besid�4 one v a it _t F AV :J"rahi to fhe le' of pieupic area (h) drain to the leff of picnic area (a) M Page 2 YEARS 2012 - 2015 Steps have been taken to prohibit dogs from the beach (May to Sept). It is unrealistic to think this will be 900% effective especially in an area where at least 75% of the residents have dogs. Perhaps some proactive measures could be employed to "redirect" dog and owner traffic to another area. A "PET WALK" could be created at little expense just beyond the picnic area. (see photos below) "PET WALK" r his y a-& reads to a Lvlatsau beyond the picnic area, and would mw a an for owners to walk their dogs F if Say^" th73s-a enjoy �: eI that fire ar cIms to afr�- 39 �. Picnic Area Page 3 IFA s Some expenses to be incurred in creating a "`PET WALK" would be: 1) construction of a stairway leading to small beach area, 2) some development of the plateau, and installation of "PET WASTE STATION. There is a reluctance to replace wooden picnic tables in this area due to vandalism. Perhaps concrete benches is a solution to this problem. Top of plateau as it is today. A es.S w o small beach. Vier of plateat f wn P, .` ' k the beacl '' 44 Location of small beach. MN Page 4 Would somwthivzg like tftas Abe 'oa�a °4� c the pizitesu for clog o: imm, `s r At j,-resent the slope down to small be-inch is difficult to rr. aaeaaai-..1-Ttairs hufig to code would he an asset. Tha grass is o t.1oanalt. Beasc has - VIN7.tr� to At the entrance to the PET WALK e "Pet Was �q Station" could be �c^stal {e 1 -4 star; c ,,s @ $27-0.00 each. 5 go -r, static: *s @ '02, 9.00 a h 41 Page 5 An interest has been voiced of developing another area in back of the picnic area. This would extend the picnic area to include a small landing. (see photos below) r s t is is the backs W'a of - • picalc a. ea, Directly behind the picnic are yr is this overgrown spot need zog dam. ,Fero�C,Msnt to axisnd he pimmic srsma tyo i�%rc ;a.de a landing Pictured .balow. _ t \` ' � F 4� W- I _ I 42 � _JJul s N �L Air- Easy a ^ess to the landing ar aEi would provide anther spot to enjoy tine !�eau,,'ry of the Fart, Page 6 MISCELLANEOUS ITEMS. Ca cF%afe picnic tables i -v uvad be a soiutjox° f vanda)"i0m. These cozrae aT {; varfo us ::oloars and range in � ema rorn $650. to 3790. 1. Residents like the rock 'fencing` and would like to see rocks replacing the cement barriers presently along the Tippett Drive side of the park. 2. To the right of the picnic area a rock barrier has been put in place �o prevent vex' 00 accass to tits park at this point. The idea is a great one, and it works. However it has become Unsightly due to dumping of grass and soi; frorn clean ap activity at o }!har pass of the ,Park. Is it `�► csslWe i'o- some landscapin p �c ;2 e., c.�e at this paint. Page 7 43 3. Winds coming down river drive snow across the beach and parking lot unto Tippett Drive. There are occasions each winter when drifting is so bad as to make this portion of Tippett Drive impassable - call are made, a plow sent, and tax dollars spent. This is the only portion of Tippett Drive to experience this problem. A solution would not only be a cost saving measure for the city in the long run, but residents would be saved the yearly frustration of digging cars out of the yearly occurring snow drifts. n�1 Page 8 8/25/2015 Odlookcom Print Message Print Close David Ryan {davidgryar(Dagma.il.com) May -02 -12 1 :03:47 PM I o- Sisk, Arthur (ED8) (arflm.siskoa nbed.nb.ca); Torsi Sutton (antoinette storyCahotmail.com) 1 attachment Dominion Park Restoration. pptx (6.2 MB) FYI ---- - - - - -- Forwarded message ---- - - - - -- From: `Natscn, X -evin <kevin-watsoasairtCohn.ca> COPY Date: Wed, May 2, 2012 at 9:40 AM Subject: Dominion Park Clean Up Day To: 'Doucet, Marc" <marc.doucetug.saintjohn.ca>, "Kincade, Mark" <mark.kincadegsaintjohn.ca >, "Walsh, Ray" <rU.walsb@sa tohnca> Q Cc: David Ryan <davidgfryan- ? email. cc_- �ha�vle been donef 01t�e,�,ts arse s1tr�! pertdlrta r .'y Marc, Mark and Ray, b 20% This is a follow -up to this previously serit email based on our `walk about' at Dominion Park with Mark Kincade identifying clean-up day elements as added to or removed shown in red. A parks crew is needed to coordinate and work with the voluriteers. Mobili2ation and on site at Dominion Park at 8:00am (Kevin Watson will meet assigned park staff and Dave Ryan to coordinate and assign work) These are the things that the Dominion park Clean Up committee would like to complete at their Park Clean Up Day: I have attached a power point file that shows the things to accomplish There are some items beyond the scope ofthe clean -up. I've listed the clean-up points below: Clean up Day Saturday May P 9am— Ipm 45 https.1 /col128. mail. li% e. com ld /mail.n +wdPri ntM essages ?mld =erica 115 =512015 Outlookcom Print Message Entrance: Beach: General: - Stain the Entrance Sign and Base -- At Marc Doucet's request this will be deferred for one more year to allow adequate time for the `wood to completely season" before stain is applied. - Remove a couple of cedar trees to left ofmain entrance — Park's crew will complete this before or after the cleat -up day. - Remove u flange posts at gates (these appear to not to be needed with the new gates) Plant rose bushes between Rocks (Marc Doucet's idea) Re -paint the benches and picnic tables - Drag and clear the debris on beach - Litter clean up Parks crew to work with neighbourhood volunteers - Parks crew to remove all garbage and debris from site following clean-up Canteen Building: - Repair broken step — To be completed by parks division before clean-up day. - Graphitti remo -val as needed - Add raking pine needles on lawn areas Picnic Areas - Remove dog weed bushes underbnish (not sure if my terminology is correct) — Marc Doucet does not want to remove these, however, a selective thinning process will be done on clear -up day. - Add painting the bbqs 46 httpsJ /col128. mall. 1lw— comlol /mall.rmrJPrintMessagas?ni -errca 215 8/25/2015 Outlookcom Print Message Painting Garbage Cans Red - Add scraping and painting the fence red behind the picnic shelter area Property on left side ofpark at entrance (Near Fire Hydrant): - (neighbourhood would lake to cut out bushes to improve site lines for traffic around the bend — KW will find out who owns the property. This parcel of land belongs to the City of Saint John (see below). The Dominion Park neighbourhood requested us to cut back the dogwood to improve site lines along this turn in the road. Bush saw (operator)(if possible) and lopping shears are needed for clean-up day. Tools and supplies required: - Step Ladder (painting high areas) - 6 gallons of red paint - 3 gallons oftremclad paint for garbage cans - 3 bbq paint - 8 Paint brushes (Kevin Watson has some brushes from last year) - Bush Saw, hand saw, chain saw work — to be completed by parks division (parks division crew will complete ifthey cannot accommodate this on clean up day) - Whipper shipper - Brushes for painting - Box heavy duty Garbage Bags - Rakes, shovels and gardening tools o 6 fan rakes o 2 sets of lopping shears o Box of heavy duty garbage bags, gloves o 8 push brooms M - Defer to 2013 clean up day. hitpslicol 128.mail.l ire.corrVallmail.nwIPri ntM essag es ?m1Q =errca 3/5 8125120,15 o 8 -10 garden rakes o Paint scrappers (6) Kevin Watson Use of Truck 201 Prior to or after Clean un: OuHookcom Print Message - Install more rocks along perimeter (completed following the clean up — CSJ will complete this) - See powerpoint elements o Remove dangerous exposed rod in ground between playground & maintenance building Outstanding Items form 2011: 1) Drainage — Correct catch basins and storm water pipes to direct water to catch basins (request sent to the water department) - Request has been sent in Municipal operations will inspect the second catch basin Timeline by M.O. for completion will be provided following inspection. 2) Paint and Reinstall the bike rack — Marc Doucet will have parks crew install a new bike racy. The old rack will be removed. 3) Reinstall Benches - Community Gardens (idea — reduce parking footprint to install the gardens. Adjacent to Basketball area) Consider planting pine trees to serve as a wind block (far side of beach near residential homes) A neighbours meeting of adjacent property owner is desired prior to proceeding with this. a. https: / /col l28.mail.l ire.comfdlmaii.mxJPrirTtMessag es?m4d =errca 415 812 5120 1 5 FYI, Dave Ryan wifl be organizing the BBQ. Go Fundy Everts wifi be o$eri ig kayak tours Come on over and enjoy the day. Kevin Watson Oudookcom Prirt Message Recreation & Neighbourhood Support Manager City of Saint John (506) 635 -2017 key in. watsonr?a s i t' h .ca Dave Ryan r,wo hVs:llcol128.meil.l toe.corrki/mail.m dPrintMessag es ?mld =er}ca 515 50 o 51 CL WE T 'C7 Q7 I E4 ' ;a a" r• 52 7 fD rrl k a CD fD 0 4 -0 � a � � sD --1 -< fD 0 n 0 n, m Q 0 53 i1 , e+b 3 CL to 7 VA rh W. m 0 F .R r 4� � c � aa' f � a o � z 0 Lo 1 Y I 4� �CL �(D n s v n' n' -i as cr CD m FA lD C --h N T! T� V � 4 1 r 54 a V N 4 II 1 w _ 0 �T °Y I 1. r" t t ' rb rb _ r« ro -, 55 �. k J n SL ro s J r r+ CL CD �g C3 Q � y a O r - W Y .r 56 � qp: e� h rg nj nj f6 �T1 LA 7 IA y � r L� SU d s1's 9t r -- REPORT TO COMMON COUNCIL M &C2015 -186 September 3, 2015 His Worship Mayor Mel Norton & Members of Common Council Your Worship and Members of Council, SUBJECT: CONTRACT NO. 2015-25: Crack Sealing — 2015 BACKGROUND 7. The City of Saint john The 2015 General Fund Operating Budget for Transportation and Environment Services includes a provision for the crack sealing of asphalt pavements on Rothesay Avenue and McAllister Drive. Crack Sealing is a preventative maintenance activity applied to asphalt surfaces to preserve and extend their service life. The work consists generally of cleaning the asphalt pavement cracks by high velocity blowers and immediately filling the cracks with a hot rubberized joint sealing compound which adheres and seals the cracks in asphalt pavements. A sprinkle of cement or agricultural lime is then applied to prevent tracking of the sealant by vehicular traffic. The total length of asphalt cracks to be sealed is approximately 25,000 metres. TENDER RESULTS Tenders closed on September 2, 2015 with the following results: 1. Classic Construction (2012) Ltd., Saint John, New Brunswick 2. AVL Construction Group Inc., Drummond, New Brunswick 3. Moncton Construction Inc., St.Jacques, New Brunswick 4. Road Savers Maritime Ltd., Chester, Nova Scotia The Engineer's estimate for the work was $100,000.00 57 $ 70,625.00 $ 81,925.00 $ 83,337.50 $ 101,700.00 M & C 2015 -186 September 3, 2015 Page 2 ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal with the exception of the tender submitted by 629091 Alberta Ltd. o/a R &N Maintenance, where the tenderer did not fully complete the form of tender. The tender submitted by 629091 Alberta Ltd. o/a R &N Maintenance was rejected by the Tender Opening Committee in accordance with General Specifications Division 2 Instructions to Tenderers and Tendering Procedures, item 2.8.03 g). Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS This contract involves work that is to be charged to the 2015 General Fund Operating Budget. Assuming award of this contract to the low tenderer, the following analysis has been completed. Approved budget 2015 $100,000.00 Low tender net cost $64,643.00 Variance (surplus) $35,357.00 POLICY CONFORMANCE The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No. 2015 -25: Crack Sealing - 2015, be awarded to the low tenderer, Classic Construction (2012) Ltd. at the tendered price of $70,625.00 (including HST) as calculated based upon estimated quantities, and further, that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, Rod Mahaney CET Brian Keenan, P. Eng. Engineering Technologist Engineering Manager " - /;/WA Wm. Edwards, P. Eng. Jeff Trail Commissioner City Manager Transportation & Environment Services 9.1 REPORT TO COMMON COUNCIL September 14, 2015 _ r ram His Worship Mayor Mel Norton The City of stint john And Members of Common Council Your Worship and Members of Council, SUBJECT: LOCAL 18 COLLECTIVE AGREEMENT PURPOSE At its meeting of June 22, 2015, Common Council adopted the following resolution: RESOLVED that as recommended by the City Manager in the submitted report, Tentative Agreement Between The City of Saint John and CUPS Local 18 (Outside Workers) Common Council: 1. Ratify the submitted tentative agreement for 2014 -19 between the City of Saint John and CUPE Local 18; and, 2. After a final review by the City Solicitor as to legality and form, authorize the Mayor and the Common Clerk to execute the proposed Collective Agreement on behalf of the City of Saint John. Subsequent to the adoption of the above -noted resolution of the 2014 -2019 Collective Agreement by Common Council, Human Resources identified inaccurate hourly salary amounts for a portion of four (4) of the fifteen (15) job levels in Schedule "A" (Wage Rates For Permanent Employees — Skilled Worker, Supervisory and Trade Job Sets). This was an oversight when the wage table was created and was due to the increase in the leadership differential not being effective until the signing of the Collective Agreement. We should point out that these changes are to the City's benefit and have been reviewed with CUPE Local 18, Payroll and Legal. CUPE Local 18 agrees with the revised /corrected calculations, and has indicated that they will sign off on the amended wage table (as follows). 59 Strategic Services September 14, 2015 Report to Common Council page 2 SCHEDULE "A" WAGE RATE TABLE FOR PERMANENT EMPLOYEES SKILLED WORKER, SUPERVISORY AND TRADES JOB SETS JOB LEVEL July 1, 2014 Jan 1, 2015 July 15, 2015 Jan 1, 2016 Jars 1, 2017 Jan 1, 2018 Jan 1, 2019 Wage Adjustment 2.00% 2.50% 2.50% 2.50 % 2,50% 2.50% I 21.66 2120 22.20 22.76 23.33 23.91 24.51 2 22.26 22.82 22.82 23.39 23.97 24.57 25.18 3 22.86 23.43 23.43 24.02 24.62 25.24 25.87 4 23.45 24.04 24.04 24.64 25.26 25.89 26.54 5 24.05 24.65 24.65 2527 25.90 26.55 27.21 6 24.64 25.26 25.26 25.89 26.54 27.20 27.88 7 25.23 25.86 25.86 26.51 27.17 27.85 28.55 8 25.84 26.49 26.49 27.15 27.83 28.53 29.24 9 26.43 27.09 27.09 27.77 28.46 29.17 29.90 10 27.03 27.71 27.71 28.40 29.11 29.84 30.59 11 27.62 28.31 28.31 29.02 29.75 30.49 31.25 12 28.22 28.93 29.53 30.27 31.03 31.81 32.61 13 28.81 29.53 30.15 30.90 31.67 32.46 33.27 14 29.41 30.15 30.75 31.52 32.31 33.12 33.95 15 30.00 30.75 31.37 32.15 32.95 33.77 34.61 .1 Strategic Services Report to Common Council In light of the foregoing, the following is recommended: September 14, 2015 Page 3 BE IT RESOLVED that Common Council approve the amended Schedule "A" to the 2014 -2019 Collective Agreement between the City and CUPE Local 18, as set out in a report from the City Manager to Common Council dated September 14, 2015, and authorizes the Mayor and Common Clerk to execute same so that it may replace the version of Schedule "A" that was approved by resolution of Common Council dated June 22, 2015. Respectfully submitted, Shelley Richard, B.S.W., LL.B. Manager, Employee and Labour Relations Human Resources Neil Jacobsen, MBA Commissioner Strategic Services a Stephanie Walsh, CHRP, MBA Senior Manager, Human Resources Chief Negotiator for the City Jef Vaty POSITIVE RECREATION OPPORTUNITIES. FOR KIDS P.R.O. Kids September 2, 2015 Advisory Committee His Worship Mayor Mel Norton Chair And Members of Common Council Kathryn Davison Vice Chair Your Worship & Councillors: Councillor Gary Clark SUBJECT: P.R.O. Kids -Third Party Fundraising Policy Matthew Bedard Positive Recreation Opportunities for Kids - City of Saint John (P.R.O. Lisa Caissie Kids) depends on third party fundraising events to support its mission of providing assistance to as many children and youth as Connie Coffin possible who are unable to participate in sport, art, recreation or cultural activities due to financial limitations. Lisa Frechette Jeff Kelley In 2015, P.R.O. Kids generated $235,644 in order to support 1242 children in financial need. On average, third party fundraising Katie Langmaid accounts for roughly 25% of P.R.O. Kids' annual revenue. In recent years, P.R.O. Kids has been approached by an increasing number of Councillor John MacKenzie third party event organizers who have expressed a desire to raise funds to support P.R.O. Kids' mission. Councillor Shirley McAlary The P.R.O. Kids Advisory Committee drafted a new policy in order to Andrew Miller provide guidance to event organizers as well as to ensure that third Raylene Rice party fundraising events are conducted in a manner that promotes P.R.O. Kids' mission, vision, values and policies, and safeguard and Dr. Susan Sanderson enhance the reputation and credibility of P.R.O. Kids and its municipal partners. Rob Scott RECOMMENDATION: Councillor Miriam Wells It is recommended that Common Council approve the creation of the Natalie Young policy: P.R.O. Kids -Third Party Fundraising Policy Respectfully Submitted, Kathryn Davison David Dobbelsteyn Chair Manager P.R.O. Kids Advisory Committee P.R.O. Kids P.R.O. Kids - City of Saint John 171 Adelaide St. • P.O. Box 1971 • Saint John, NB • E2L 4L1 �� — PROKIDS@SAINTJOHN.CA • WWW.PROKIDSSJ.CA 62 P.R.O. Kia� POLICY TYPE: P.R.O. Kids POLICY TITLE: Third Party Fundraising Policy OVERVIEW: Positive Recreation Opportunities for Kids - City of Saint John (P.R.O. Kids) depends on third party fundraising events to support its mission of providing assistance to as many children and youth as possible who are unable to participate in sport, art, recreation or cultural activities due to financial limitations. P.R.O. Kids is a non -profit program operated by the City of Saint John (BN 12268 1158 RT0001) and supported by the Municipalities of Grand Bay - Westfield, Rothesay & Quispamsis. As P.R.O. Kids' administration is publicly funded by these municipalities, all funds received from third party fundraising events are guaranteed to be used to assist children in financial need with the cost of registration fees, equipment or transportation. POLICY STATEMENT: This policy addresses events which are undertaken on the part of external stakeholders (volunteers and/or organizations) to raise funds for the support of P.R.O. Kids. In any circumstance of an event being organized by a third party, P.R.O. Kids reserves the right to ensure third party event organizers comply with P.R.O. Kids policies, all applicable CRA regulations, and all applicable municipal, provincial and federal statutes and regulations. P.R.O. Kids may, at any time, decline to receive funds raised from events which do not meet the expectations outlined in this policy. DEFINITION For the purposes of this policy, a third party event is one which typically; • Involves little if any of P.R.O. Kids' resources including staff/board/volunteer time, • The event organizer(s) maintain the authority to determine the recipient charity on an ongoing basis, and • The event organizer(s) largely determine and implement event logistics. SPECIFIC TERMS AND CONDITIONS • P.R.O. Kids may require the organizers to enter into a written agreement outlining guidelines for the event and ensuring a full description of the event is provided to P.R.O. Kids by the organizers. • The event must be promoted and conducted in such a manner as is in keeping with P.R.O. Kids' mission to support children in financial need, its vision, values and policies, and it must safeguard and enhance the reputation and credibility of P.R.O. Kids and its municipal partners. • The Event organizer(s) must obtain all necessary licenses and permits and comply with all applicable municipal, provincial and federal statutes and regulations. P.R.O. Kids - City of Saint John Page 1 of 3 Third Party Fundraising Policy 63 • P.R.O. Kids will not partner with nor support third party events that discriminate against any person or group as outlined in the New Brunswick Human Rights Act. • P.R.O. Kids will not partner with nor support third party events that actively promote or raise cause for concern with: public intoxication; illegal drug use; physical or sexual harassment; obscenity; sexual impropriety; or conduct considered offensive in nature. • Event organizer(s) are responsible for ensuring that event participants, sponsors, staff and volunteers adhere to the ethical standards set out in this policy. USE OF P.R.O. KIDS BRAND AND LOGO • P.R.O. Kids will, in its sole discretion, allow the use of its name and logo by the event organizer(s) to promote the event. • Any use of the logo must be approved by P.R.O. Kids, in writing, prior to its use. • Organizers must submit any promotional materials to P.R.O. Kids for approval prior to their use. • P.R.O. Kids reserves the right to withdraw the use of its name and /or logo at any time and will not assume any liability or costs in doing so. INSURANCE & LIABILITY • P.R.O. Kids will not provide insurance coverage for any Third Party event unless the City of Saint John at is sole discretion, chooses to extend its' insurance policy to cover the event. A request for insurance coverage of a third party event must be made to P.R.O. Kids in writing. • P.R.O. Kids will not assume any legal or financial responsibility relating to the third party fundraising event or event organizer(s). • Event organizer(s) must provide proof of insurance for events that require insurance coverage, when requested by P.R.O. Kids. • P.R.O. Kids is not responsible for any damage, loss, injury, theft or accidents to individuals or property incurred at a third party fundraising event. • P.R.O. Kids will not be responsible for any licensing, insurance, banking, fees, event expenses, losses or liability. EVENT PROMOTION AND SOLICITATION • The event organizer(s) will not enter into any oral or written agreements on behalf of or in the name of P.R.O. Kids. • Any third party contacting potential sponsors or donors must disclose the nature of the third party arrangement and must position P.R.O. Kids as a recipient of the event proceeds, not the host or sponsor of the event. • Due to privacy regulations, P.R.O. Kids will not provide contact /donor email or mail lists to event organizers. P.R.O. Kids - City of Saint John Page 2 of 3 Third Party Fundraising Policy 64 • The event organizer(s) is responsible for making all media contacts and must ensure that it is clear that P.R.O. Kids is not the organization requesting media coverage and/or participation. • P.R.O. Kids will have the final, signed approval on ALL promotional materials including brochures, posters, flyers, advertisements, publicity and/or media communications relating to participation in the fundraising event. • P.R.O. Kids will be advised if the event is to benefit other charitable organizations, who they are, and what percentage of the final net revenue they will receive. • P.R.O. Kids will be provided with reasonable prior notice of any third party event cancellation. • P.R.O. Kids will not assume any financial obligation for promotion of any third party event. STAFFING & UNDERWRITING • Due to CRA regulations, P.R.O. Kids will not underwrite any third party fundraising event. • P.R.O. Kids may financially sponsor specific portions of an event on a case by case basis without assuming any liability for the event e.g. hole sponsorship, registering a team for the event, finish line sponsor, auction donations, etc. Requests for sponsorship must be made in writing. • P.R.O. Kids will not guarantee staff, board members, or volunteer representatives to attend or participate in the event. • The event organizer(s) will provide all staffing and volunteers for the event unless otherwise agreed in a memorandum of understanding with P.R.O. Kids. P.R.O. Kids may provide staff and volunteer resources to assist the event organizer(s) on a case by case basis. Adopted: P.R.O. Kids Advisory Committee, (August 19, 2015) P.R.O. Kids - City of Saint John Page 3 of 3 Third Party Fundraising Policy 65 y-"'C r?, PROCLAMATION WHEREAS Coach New Brunswick (NB) along with the Coaching Association of Canada (CAC) and its twelve other Provincial Territorial Partner Representatives (PTCRs) have proclaimed September 19th -27th to be National Coaches Week (NCW) in Canada; and WHEREAS "NCW is a week to celebrate the tremendous positive impact coaches have on athletes and communities across Canada. This week is an opportunity to recognize coaches for the integral role they play by simply saying Thank You Coach. "; and WHEREAS We have more than 8,000 Coaches in the province, most of which are volunteers. These Coaches dedicate their time and energy to supporting NB athletes on and off the field of play, and are integral to the success of the NB sport system; and WHEREAS Mental Health as an issue has been kept in the dark for many years. Today, stigma is reported to be the greatest barrier preventing people from seeking treatment for symptoms of mental illness; and WHEREAS We encourage you and the City of Saint John ro join us in raising awareness of NCW by saying 'Thank You Coach ". Additional information on NCW is available at: www . coach. calnationalcoachesweek; and WHEREAS Coach NB is a not for profir organization mar leads, promores, supports and delivers coach education and ongoing learning through collaborative partnerships in all stages of life.; NOW THEREFORE- I, Mayor Met Norton, of Saint John do hereby proclaim September 19th -27th, 2015 as National Coaches Week in the City of Saint John. In witness whereof I have set my hand and affixed the official sea Mayor of the City of Saint John. 99 PROCLAMATION WHEREAS The disease of addiction in its various forms creates a tremendous burden to individuals, families and communities in the City of Saint John; WHEREAS So many hundreds of thousands of steadfast and courageous citizens over the years have acknowledged their crippling dependencies and moved on to lives of sobriety; WHEREAS So many have found again their dignity and self - respect and loving regard for themselves and those around them; WHEREAS these brave souls have discovered and truly learned that honesty and sobriety and a full return to citizenship all march hand in hand; WHEREAS many have until this day been reluctant to declare openly and without need for explanation that they live proudly in RECOVERY; WHEREAS these very same people say in unison, "I AM IN RECOVERY," and I am all the stronger and happier and more richly fulfilled as a person because of it; WHEREAS we choose now to CELEBRATE our RECOVERY and the RECOVERY of those sons and daughters, brothers and sisters beside us; NOW THEREFORE: Y, Mayor Mel Norton, of Saint John, do hereby proclaim September 17th, 2015 as Recovery Day In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 67 VA A F \�� . �� - ■. ~�� . �� . � \� � ■ ~�� ` � ' y ZY .� Amos . qp �� `■ ,� �� '_f� � IP � . 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M 'UNDER MILK WOOD 15 PITCH PERFECT.. a ra.48lonate., de-aant A TRf-AT POR THE tYES, THE EARS AND THE HEART stack6usc & wr-66 S* masterful perfunnances' C n 91 A Od ml5N'l'-)VL—j5sN COME CLOSERNCAV c -),%;LVYOL.J CAN HEARTHUR Df' ', —' Jr.RUN Wr-515 & SUSAN Mtit?L4iik.kL-%lVV- --Awin t.ATOiLMN iih.avmws; MARY: BEYOND THE ASYLUM BASED ON THE DIARY OF MARY HUESTIS PENGILLY, AN INMATE OF THE ASYLUM IN SAINT JOHN IN 1883 Script by, gormand P Robichaud & Renee Mireille Albert, Alicia utter and Dorrie Brown Presented by Red Necklace Pmducriionsr Moncton NB NOVEMBER 212414, 7,30PM 40 40 • AV qw s " t ic. a t r P 71 r1 •S ^+ .ja 40 40 • AV qw s " t ic. S1ED � �HRIs1MAs TM pip p�CEMg4R�3w, 7:30 PM NOVEMB4R 29 YOUR PRECIOUS NOLIDA � MEMORIES ... TWISTED! I THEATRE COMPANY CANADIAN STAGES 1$17 *50 PER ADULT, $12.50 PER STUDENT FEATURING THE IMPROVISATION CORPORATION BMO STUDIO THEATRE, 112 PRINCESS STREET FOR TICKEGS CALL 1- 888 - 311.9090 OR 652 -7582 OR VISIT W°WW.TICKETPRO.CA r L - \ � JMC� V- F70 � � \� � 9W «Q &'r 7� � 6 �� Crli:ianSMP illtl CeNYdan9lA Pl r +� 1h�mg -,y5p� Cenpa imml�rolsefl GSnatla .:�� ■ �,'� wnogpM QSµ, Brun mti @IP�V4Aftk HtO ck Ernes ^.r "N B�unsvni[h is .i A PIT a slym. a 4 N � � �� ' � � � �� 9 i s 4 _ a kw 'ID i lift As 4 ft :� - 0 • � . d IIF # :..� At fir rw f s. 7r a ,%VIP �r A An inspiring story about love during the Great War Mary's \ by Stephen Ma sieotte June 1111 th, 2015, r :30pm � J, 4 LI WWI Directed by Scott Thomas Featuring Pippa Wennbercg & el Bonner . A SMO Stucco Theatre, 112 Princess St. For tickets please call 1.888.311.9090 P or visit www.ticketprc.cc SAIN - �1-0HN THEATRE COMPANY STUDIO A 0 News i Nauvei,Lt BMO QrFinancial Group NT JOKN Brulx]lswic i ff-. ymw Apt* � o ki OT ow r' r! 1 ,01 'OeA 7.4 qj .i 14 . I It A IV e! E� 0 A&,* ll�lor :•ii �410 ,S� e Fj AW T A low M4 -A a tow 19 L DMI-Irl* �l Ak W, fL t wv, at a Ir ig, -*- WN s 5AINr ti':#' 0E1`ti THEATRE COMP NII STUDIO 'DIRECTED BY ANDREA AR SOUR EE8RUARY 4th -7th 20150 7:30 PM 13M0 STUDIO THEATRE, 112 PRINCESS STREET FOR TICKETS PLEASE CALL 11SE.M.909G OR VIUT 41r'WW- TIiCKETPRO-CA New Q Nomvi ei Y X.A Brunswick I M() F 1na�nciat Grtmip 1. SAW i a Now *F AL - VA M.-. f WWI= 1 V 44 'Ski I It � lilt MWISI � t �� \, for, . , �& . . \^ �� \ ° � � \� / - - �� >� � . �� ` �� \�, \ \^ ^ \�� `�� os- � ■ y �UW «`� z lop . �j kil � § \ � 4 �. .- \ .4p d 4 . AW is .� �� No on r RJ it '� - -.w4r- �ww -W r milk- $I 1% fit► - , �� ,- _ _ . .� a r: .* F � z � � '00 .� � 4 404 EVER9 GOOD BOY DEXERVES PflVDUR WRITTEN BY TOM STCPPARD MUSIC BY ANDRE PREVIN MARCH Id 2 1, r M 5_ SAINT JOHN, IMPERIAL T� A► COMEDY Fo ' _ . LPN- ACTORS AND ORCHESTRA DIRECTED BY DEAN TURNER, CONDUCTED BY ANTONIO DELGADO SAINT V�faI0HN W arm THEATRE COMPANY "R'� MAIN STAGE !� NI N L Io41f1 0 I' ii;It1R'[l Gra-up TELEGRAPH-JOURNAL ��''� �..� Carl�l�rf 116l-� �„,. !aL'S5' tinv5 eav 'TEED 5r1U NDERS D04 Lh 5_1 CO. 11I'I IIII, s m-Fjjotea QCiln —swi k tE l c.1 A —.i. -, ?, Now Who b� - _... t. ,i, t k r � r i s� - � r e O � 1 t rim ran 93" saw -10 1- Aw&- f IT I -091 I r� fi i THE EW BRUNSWICKER'S GUIDE 0 il ivlo/ . 71 L kA mmm�mm lommml JTC WITH TUTTA MUSICA PRESENT' i` P L.:* 4 EVERY GOOD BM 4ESfAVES FAu � � r in m BMO STUDIO THEATRE Regular rental events Co- Productions Community events Corporate events Improv Corp Audience I i '#h mow �4 SAW x_ -l•- rim - ,PF• /� it [. .00 1 Live Music MARITIM S TO ENGLAND TOUR KAZ�� +Ai CkAifrDA SttgII IA[A3tii CaJOPINr A995F gy,ili* CONOOM 8 0A 4 0 O'd Sands Karoake „Unlike any documentary about the "...surprisingly sensitive... environment that you'll ever see... Poignanfand beautifully shot "' spectacular revealing," The most entertaining film p g Jt the (H Oacs) festival." Mrrrshalyduraw. IheSlob,dad Mad 6rgp,Yfym4r Tmraura ilmLcrasr "I love this Wkin °moviel" vV M 6er&m, Oil Sar+da.v,ko -W i.`...,% . -. k Grant Thornton Christmas Party l Improv Corp I a M, `s 1- 11 James Mullinger Stand-up Comedy t*, lkt:4 1 Scott Thomas "Less Miserables" .If . -� 4 1. -, � I,* StOp bei' ng a YO-YO October 1, 2014 7.0 /� t+w�n..y �u r.r c:srr pnr Saint John Theatre Company 112 Princess Street E2L 1K4 Saint John, NS Office: (506) 652 -7582, exL 234 s a I ntj oh nt heetrecc rn pa ny .co m A light- hearted look at the ups and downs of weight lass it ynu Gr wrneone y— cans about s 5t`uggling W'th e%oess weight, hNre is your chance to pin Canada's leading obesity expert Dr Arya Shx o. for an entertaining evening on debunking b-it y myths and 1perning about the West scwnce on what works and whet doesn't "With I2,O00 ?I 1 an Facobook and S,O00 fnlMwars o-n Twfttar - I mast ba saying somathPng that P—PI. ra —r aC hoariny visawhara" Dr.,Sha rr'V'� iq T ku[a avaliahle o[ www Uasrtunnn za ar u[ Na char Pqr S11fl�icknl f [a:1n only). R[I PlPC= pu Pore"'[�.y —Qziiy NP[w -z,rt. obesitvnetworit.ca i Artslink Performance F e As Connections Danceworks 7.30 pm Friday 24 April and Saturday 25 April 2015 BMO Theatre, 112 Princess Street Tickets: 516.50/$11.50 IN(Lr0cnis a — 1110fs) Wine al www,tr *Vpm,ca, a tali f 886 3119094 oe r*4 orgy Tckejpro OuM in Auanjoc CaraCa w.s..i,n Pw wA t I L f. r a: r • • Wedding set -up IML ,tit fie. a or F 11.31 ores ji qtr M zoom Emm �q.0 � Wedding Reception w "What The Funk' mum m6, AK $600,000 budget — 134 public performances — 28 creative works — Delivered projects to 18 different theatres in New Brunswick — Opportunities for 175 local theatre practitioners and volunteers — 135 engagements for theatre professionals — Roughly 20,500 attendees —not including attendance at collateral events — 7000 students reached Federal Programs BCAH Program — Canadian Heritage — Fundy Fringe $9,300 CAPF Program — Canadian Heritage — Canadian Stages $7,000 Presentation — Canada Council — Canadian Stages $6,500 Travel Grant — Canada Council — Prof development $500 Operations — HRDC - Summer Students $7,142 937 — Citizenship and Immigration - $10,000 Total Federal $40,442 Provincial programs — Operational - Arts Dev Branch $16,420 — SIF — Arts Development Branch — EGBDF $15,000 — Festival Grant — Arts Development Branch — Fringe $6,000 — Literary — Arts development Branch — Script Happens $7,500 — Workforce Expansion — PS Education — operations $25,600 — Touring — Arts Development Branch - EGBDF - $15,000 — SIF — Arts development Branch — EGBDF - $25,000 — SIF — Arts development Branch — 937 $3,800 — NB Human Rights — 937 $1,200 Total Provincial $115,520 Major Sponsors ( +5K) • BMO Financial • Canaport LNG • TD Financial • SJ Airport • NB Publishing • The Community Foundation • NB Children's Foundation Pannell Family Foundation • Emera NB Individual Giving • Top Women —over $10,000 • Board driven Raffle —over $10,000 • Personal Donations —over $15,000 Education Outreach Impact Simonds High —Saint John High — St Malachys Harbourview High School — St Stephen High Samuel De Champlain — RNS KVHS — Rothesay High — Hampton High Fredericton High School Bernice McNaughton High School Community &Project Partners • Saint John Reads • Sistema NB • Saint John Boys and Girls Cubs • Tutta Musica • SJ Jewish Historical Museum • Saint John Free Public Library • Two Planks and a Passion Theatre • Fog Lit Literary Festival *A AV SJTC TRILOGY: Past • Present • Future Join us for a special event to celebrate the 25th Birthday of the Saint John Theatre Company Inc. The Saint John Theatre Company is proud to present "Trilogy ", a gala fund - raising event to support the operational activities of the SJTC. The event will take the stage at Imperial Theatre on Thursday, October 15Y at 7:00 pm with a VIP reception to follow at the Grand Hall of the UNBS1 building on Kings Square. Trilogy will provide an entertaining mix of stories, music and scenes from past SJTC productions. In keeping with the theme of "Past — Present — Future" the event will tell the story of the 25year history of the SJTC, while promoting the current activities and announcing future initiatives of the organization. As an added feature of the event, the SJTC will be paying tribute to 3 special groups of individuals during the festivities. We will pay homage to a number of SJTC alumni who have passed away after having made significant contributions to our productions over the course of many years. The company will also pay tribute to a number of SJTC alumni who have had a long term commitment to the growth of the company; many of them still involved after 25 years of service. The company will also acknowledge five special individuals with a special "SJTC Cornerstone Award ". This group of individuals have each made a unique contribution to the development of the Saint John Theatre Company: contributions which have been vital to the growth of the SJTC. In many cases, these stories are mostly unknown — even to company insiders. In exploring the history of the SJTC we are excited to share the story of the impact made by these five individuals: Gary Davis — saved the company in 1992 Jamie Grant — coached the board & stakeholders in 1994 Jacqueline Oland — helped create a new creative mindset in 1995 Nada Ristich —through mentorship and funding support gave company a regional presence in 2006 John Irving — radically improved the plan for developing our Princess Street facility in 2006 Please join with us to celebrate the Past — Present- Future of the SJTC. Tickets are available at the Imperial Theatre Box office (506- 674 -4100 or www .imperialtheatreonline.nb.ca. Regular tickets are $45. VIP Tickets are $100 and include the post -show reception at the Grand Hall. A tax receipt for $55.00 will be issued for each VIP Ticket. Should you be interested in sponsoring a portion of the event or purchasing a block of 10 tickets for your company, please contact Stephanie Munro at 506 - 652 -7582. 112 Princess Street • Saint John • New Brunswick • E21, 1K4 Telephone: 506 - 652 -7582 • Fax: 506 - 652 -7585 www.saintjohntheatrecompany.com 146 S A I N OHN THEATRE COMPANY Saint John City Council presentation Monday September 14t" at 6:00 PM (15 minutes) Agenda for SJTC portion: 1) Brief welcome and opening remarks from Board President Dean Turner a. Very brief overview of current status of company b. Introduce Bob Doherty 2) Bob Doherty to briefly describe Trilogy event and invite Mayor and Council to attend a. Outline of overall event b. List of special honorees for SJTC Cornerstone Awards L Gary Davis ii. Jamie Grant iii. Jackie Oland iv. Nada Ristich v. John Irving c. Launch of Staging to Future Endowment Fund 3) Dean Turner to invite Stephen Tobias to give quick review of highlights of the last year and an overview of the year to come. a. Brief overview of last season L Main -stage at Imperial Theatre ii. Events at eth BMO Studio Theatre iii. Fundy fringe Fest iv. Education outreach and provincial touring b. Presentation of overall SJTC stats in terms of community impact 4) Dean and Stephen to take questions from Mayor & Council. 112 Princess Street • Saint John • New Brunswick • E2L 1K4 Telephone: 506 - 652 -7582 • Fax: 506 - 652 -7585 www.saintjohntheatrecompany.com 147 BY -LAW NUMBER C.F. 111 -10 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1.7 hectares, located at 30- 40 Galbraith Place, also identified as PID numbers 55210751 and 55210744, from Medium Industrial (IM) to Corridor Commercial (CC) pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111 -10 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete de zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 1,7 hectares, situee au 30 -40, place Galbraith, et portant les NID 55210751 et 55210744, de zone d'industrie moyenne (IM) a zone commercials de corridor (CC) conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur 1'urbanisme. - toutes les modifications sont indiquees sur le plan ci joint et font pantie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2015, avec les signatures suivantes Common Clerk/Greffier communal First Reading - August 31, 2015 Premiere lecture Second Reading - August 31, 2015 Deuxieme lecture Third Reading - Troisieme lecture MR - le 31 aout 2015 - le 31 aout 2015 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING 1 REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John J ` AMP .41 fi4RExtt1hR rampe Exit Ali ?. rte\\ \ y � �/ {d P1. Galbraith Pl. FROM 1 DE TO 1 A IM CG Medium Industrial Corridor Commercial Zone d'industrie moyenne Zone de corridor commercial Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur I'urbanisme Applicant: Barry Gallant (On behalf of Murfco Inc.) Location: 30 -40 Galbraith Place PID(s)INIP(s): 55210744 and 55210751 Considered by P.A.C.Iconsidere par le C.C.U.: August 18 aout, 2015 Enacted by Council /Approuve par le Conseil: Filed in Registry Offiice /Enregistre le: By -Law No. /Arrete No. Drawn By /Creee Par: Maxime LapierreDate Drawn /Carte Creee: September 01 septembre, 2015 Section 39 Conditions — 30 -40 Galbraith glace That, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land having an area of approximately 1.7 hectares, located at 30 -40 Galbraith Place, also identified as PIQ Nos 55210751 and 55210714, be subject to the following condition: a. that, before any additional development of the site is undertaken, the proponent shall submit a traffic impact statement to the City indicating that such development can be accommodated by the existing street network in a manner satisfactory to the Chief City Engineer; 150 BY -LAW NUMBER C.P. 111 -11 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2554 square metres, located at 100 Watson Street and 304 -306 King Street West, also identified as PID numbers 00361535, 00361386 and 00361394, from Neighbourhood Community Facility (CFN) and Mid -Rise Residential (RM) to General Commercial (CG) pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111 -11 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lars d'une reunion du conseil communal, The City of Saint John a decrete cc qui suit : L'arret6 de zonage de The City of Saint John, decrete le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de 1`annexe A, Carte de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 2 554 metres carres, situee au 100, rue Watson et 304 -306 rue King ouest, et portant les NID 00361535, 00361386 et 00361394, de zone d'installations communautaires de quartier (CFN) ct zone residentielle — immeubles d'habitation de hauteur moyenne (RM) a zone commercials gen6rale (CG) conform6ment A une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme. - toutes les modifications sont indiqu&es sur le plan ci -joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2015, aver les signatures suivantes Common Clerk/Greffier communal First Reading - August 31, 2015 Premiere lecture Second Reading - August 31, 2015 Deuxieme lecture Third Reading - Troisi6me lecture 151 - le 31 aout 2015 - le 31 aout 2015 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING I REZONAGE Amending Schedule "A" of the Zoning By --Law of The City of Saint John Modifiant Annexe «A>> de I'Arrete de zonage de The City of Saint John o' c e� a40 h S, FROM 1 DE CFN Neighbourhood Community Facility Zone d'installations communautaires de quartier RM Mid -Rise Residential Zone de batiments residentiels de moyenne hauteur qj O� O' q) i o TO 1 A CG General Commercial Zone commercials generale Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le Conseil municipal en vertu de I "article 39 de la Lai sur I'urbanisme Applicant: David McCashion Location: 100 Watson Street and 304 -306 King Street West PID(s)INIP(s): 00361535, 00361386 & 00361394 Considered by P.A.C. /considers par le C.C.U.: August 18 aout, 2015 Enacted by Council /Approuve par le Conseil: Filed in Registry OfficelEnregistre le: By -Law No. /Arrete No. Drawn By /Creee Par: Maxime LapierreDate Drawn /Carte Creee: September 01 septembre, 2015 Section 39 Conditions —100 Watson Street and 304 -306 King Street West That, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 2554 square metres, located at 100 Watson Street and 304 -306 King Street West, also identified as PI Ds 00361386, 00361394, and 00361535, shall be subject to the following conditions: a) The use of the site shall be restricted to a restaurant and wedding chapel within the existing building. b) The site shall not be developed except in accordance with a detailed site plan and building elevation plans, prepared by the developer and subject to the approval of the Development Officer, indicating all buildings, parking areas, driveways, loading areas, freestanding signs, exterior lighting, mainline power poles, concrete curbing, landscaped areas, exterior building finishes and other site features. The approved site plan and building elevation plans must be attached to the application for building permit for any part of the development. c) All work shown on an approved site plan must be completed no later than one year after permit approval. 153 ._71% 4.; -.4 The city of Saint John September 10, 2015 Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Subject: 2015 Budget Year Background: In recent weeks we had our Commissioner of Finance meet in Open Session and give us an update on our 2015 budget year. At that time it was indicated that we possibly could have a deficit which would be forwarded to the 2017 budget year. At that time and further at our last open committee meeting it was discussed again and I don't recall that as a Council we gave any firm direction on reducing programs etc. from our initial budget. Motion- That any changes or reductions of department budgets, staffing, projects, etc. be brought forth to the attention of Council for our awareness and approval before implementation. Respectfully Submitted, Shirley McAlary Councillor (received via email) SAVIT ]C4.W P.O. Biax 1971 &iint John, N3 Canada E2L 4L1 I " :intjehn.ca I C.P. 1971 Skint John, N. -B. Canada E2L 4Li 154 The city of saint John September 10, 2015 Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Federal Candidates Motion: That we arrange a meeting with each Federal Candidate offering for the Saint John seat in the upcoming Federal election. Reason: To become aware of what they are planning for Saint John if elected and to ensure that each candidate is aware of what our priorities are. Many municipalities are undertaking this process as it is very important that all candidates are aware of what we desire for our city. Respectfully Submitted, Shirley McAlary Councillor (received via email) SAINrT P.C. Box 1971 Saint jdinp N3 Canada EA 4L1 I w-tirauaii golinxii I L'.F? 1971 Saint John, N. R. Canada E21- 41.1 155 2 M &C -20I5 -165 August 17, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: S &MCT: ELEVATING DEVICES REPLACEMENT - CITY MIARKET PEDWAY OBJECTIVE: M City of Saint Joint The purpose of this report is to provide Common Council with a recommendation and a concept design for the replacement of the existing hydraulic lift and two escalators in the City Market Pedway. BACKGROUND: The elevating devices in the City Market Pedway consist of a hydraulic lift for people with physical disabilities and two Montgomery escalators. The purpose of these devices is to provide full, reliable, easy access for the general public and persons with physical disabilities to and from the City Market and Brunswick Square via the underground Pedway system. These elevating devices were installed in 1992 -93, as part of the construction of the underground Pedway system; the link between the City Market and Brunswick Square. The two escalators and the hydraulic lift have surpassed their expected useful life, and replacement parts are difficult to find for the devices. Furthermore, the existing hydraulic lift no longer meets the National Building Code Standards and public safety requirements for accessibility. Consequently off site personnel are required to remotely operate the unit costing the City over $16,000 annually. Over the past number of years, the two escalators and hydraulic lift have experienced significant downtime and have been out of service frequently for repairs clue to mechanical failures and/or safety issues. These repairs have resulted in high maintenance costs and increased inconvenience to the general public and tenants of the City Market. 10 156 M &C- 2015 -165 .2_ August 17, 2015 In March 2015, the two escalators were removed from service by the City's elevating devices contractor, as a result of a memorandum issued by the manufacturer concerning the safety of the existing steps. The cost to rectify and address the safety issue of the steps will require an investment of over $120,000 per escalator. This is not financially prudent or sustainable in the long term due to their age. Therefore the need to find a viable and cost effective option for the replacement of the elevating devices is critical to providing full, reliable, easy access for the general public and tenants to and from the City Market and Brunswick Square. ANALYSIS: In light of the above concerns and deficiencies with the existing elevating devices, City staff in cooperation with an architect, a local building contractor, two escalator manufacturers and a structural engineer have conducted a detailed cost benefit assessment on the existing escalators and the hydraulic lift, to identify a viable and cost effective concept design for the replacement of these devices. The new concept design must meet the following criteria: Reduce the total annual operating costs; Be financially sustainable to install and operate these devices; Meet the National Building Code and public safety requirements for accessibility; Be environmentally friendly and energy efficient; Take structure and constructability concerns and issues into consideration; « Meet the requirements of City Market tenants; Be reliable, dependable and safe; Have a low life cycle cost; and Have a long useful expected life Appendix 1 provides the details of the options that were identified and assessed based on the above noted criteria. It is staff conclusion that Option 3 is the preferred approach to addressing the situation regarding the escalators and handicap lift. This option would involve the installation of a new full service elevator and a new UP escalator along with the removal of the DOWN escalator. The proposed upper half of the new elevator shaft will be located outside the existing glass enclosure, where the existing air handling equipment is situated. A wide, low -slop ramp will be added to provide access from the upper elevator door to the market Pedway (See attached concept design drawings for more detailed). The estimated time to complete the installation and commissioning of Option 3 is six (6) to seven (7) months from the date the job is awarded. This extended period is due to a sixteen (16) week delivery period for the new elevating devices. There will be a need for the City Market Pedway to be closed for potentially three months to the public during the 11 157 M &C- 2015 -165 _3_ August f 7, 2015 construction and implementation of the new devices due to public safety regulations. Disruption and duration will be minimized as much as possible in consultation with the City market tenants. FINANCIAL IMPL'CATWNS: A preliminary design concept was performed and found the Opinion of Probable Cost of option 3 to be $772,000 +FIST including 15 % contingency. However costs associated with the engineering design and construction management are excluded and are estimated to be $35,000 +HST. Funds in the amount of $700,000 were allocated under the 2015 capital budget. RECOMMENEATIONS: Your City Manager recommends: That Common Council authorize staff to issue a tender for contractors interested in replacing the elevating devices in the City Market Pedway as per option 3 concept design; That Staff engage City Market tenants regarding the proposed concept design for the replacement of the elevating devices in the City Market Pedway; That Common Council allocate additional $120,000 to the replacement of the elevating devices in the City Market Pedway Respectfully submitted, Samir Yammine, E g, CEM Energy Manager fnans, CPA, CGA, MBA OF Finance and Administrative Services dwards. P.E Acting City Manager 12 158 M&C- 2015 -165 -4- August 17, 2015 Appendix 1 - 0p Wions 0MON ONE: REMOVE EXISTING LIFT AND ESCALATORS AND INSTALL ONE NEW FULL SERVICE ELEVATOR This option consists of the following scope of work: u Removal of the two existing escalators; a 1emoval ofthe hydraulic handicap lift; Zemoval of the outdoor heat pump unit located outside the Pedway near Germain Street; + Installation of a new full service elevator that can be used by the general public, tenants and people with physical disabilities; * Upgrade to the Heating, Ventilation and Air Conditioning (HVAQ system; ., Structure modifications to the front wall facing Germain Street to install the new elevator; and * Installation of a new low -slope ramp to provide access from the upper elevator door to the market level. Opinion of Probable Cost Including 15% Contingency: * $545,000 +HST. Advantages: * Reduce annual operating costs by $56,000; * More environmentally friendly compared to the hydraulic handicap Iift (Removal of the oil separator); r More energy efficient; a Improved equipment dependability and performance; Faster and unlimited access in comparison to existing handicap lift, Standalone operation of the elevator without operator assistance; Meet the National Building Code and public safety requirements for accessibility; 4 Higher levels of reliability and safety for the new elevator; and 0 Lowest capital investment. Disadvantages: 13 159 M &C- 2015 —t65 -5- August 17, 2015 The removal of the two escalators may impact the flow of people entering and exiting the City Market; May not meet the tenants of City Market requirements /expectations, « Will increase usage on the new elevator (no escalators) which may ncrease maintenance costs and may reduce the expected useful life; « The removal of the two escalators may not be acceptable to the general public and tenants. OPTION #2 REMOVE EXISTING LIFT, REMOVE ONE ESCALA'T'OR (DOWN), INST ALL ONE NEW FULL SERVICE ELEVATOR, MODERNIZA'T'ION (RETROFIT) ONE ESCALATOR (UP) 4 Refurbishing the UP escalator by installing EcoMode escalator. This work involves replacing the entire working parts of the existing escalators using innovative approach and brand new technology without the removal of the truss. Removal of the hydraulic lift; • Removal of the outdoor heat pump unit located outside the Pedway near Germain Street; • Upgrade to the Heating, Ventilation and Air Conditioning (HVAC) system; Installation of a new low -slope ramp to provide access from the upper elevator door to the market level. OPINION OF PROBABLE COST INCLUDING 15% CONTINGENCY: @ $895,000 +HST including $350,000 to modernize one escalator. Advantages: Reduce annual operating costs by $41,000; More environmentally friendly compared to the hydraulic handicap lift (Removal of the oil separator); « More energy efficient; Improved equipment dependability and performance; Faster and unlimited access in comparison to existing handicap lift; Standalone operation of the elevator without operator assistance; Meet the National Building Code and public safety requirements for accessibility; Higher level of reliability and safety for the elevator and the escalator; 8 Quicker and cleaner to refurbish the existing escalator than installation of new escalator. Work on the escalator can start immediately without any long disruption to people flow (six weeks duration to complete); and 14 160 M &C -2015 -165 -6- August 17, 2015 Should meet general public and tenant requirements for accessibility. Disadvantages: Higher Capital investment. The new probable cost will exceed the 2015 capital budget approved by Council; Will increase the usage on the new elevator, as a result of the removal of one escalator (DOWN), which may result in slight increase in maintenance costs and may slightly decrease the expected useful life; The removal of one escalator (DOWN) will have an impact on the flow of people exiting the City Market. OPT.-- 0N #3 REMOVE EXISTING LIFT AND BOTH EXISTING ESCALA'T'ORS. INSTALL ONE NEW FULL SERVICE ELEVATOR AND INSTALL ONE NEW ESCALATOR (UP ONLY). This option consists of the following scope of work: 4 Install a new full service elevator that can be used by the public in general including people with physical disabilities; Removal of both existing escalators; Install new UP escalator ; Removal of the outdoor heat pump unit located outside the City Market Pedway near Germain Street; V Upgrade to the Heating, Ventilation and Air Conditioning (HVAC) system; r Removal of the Hydraulic lift; and Installation of a new low-slope ramp to provide access from the upper elevator door to the market level. Opinion of Probable Cost Including 15% Contingency: $772,000 +HST including $227,000 to install one new escalator. Advantages: Reduce annual operating costs by $41,000; More environmentally friendly compared to the hydraulic handicap Iift (Removal of the oil separator); a More energy efficient; Improved equipment dependability and performance; Faster and unlimited access in comparison to existing handicap lift; 15 161 M &C -2015 -165 -7- August 17, 2015 Standalone operation of the elevator without operator assistance; Meet the National Building Code and public safety requirements for accessibility; Higher level of reliability and safety for the elevator and the escalator; and Should meet general public and tenant requirements for accessibility. Disadvantages: The new probable cost of option 3 will exceed the 2015 Council approved capital budget by $120,000; Will increase the usage on the new elevator, as a result of the removal of one escalator (DOWN), which may result in slight increase in maintenance costs and may slightly decrease the expected useful life; Longer lead time will be required (excess of six months) to install the new escalator in comparison to six weeks to modernize escalator. This .'longer time is due to the sixteen (16) week delivery time for the new elevating devices; The removal of one escalator (DOWN) may have small impact on the flow of people exiting the City Market. C41 a tUU111 INSTALLATION OF ONE NEW FULL SERVICE ELEVATOR AND TWO NEW ESCALATORS. This option Involves the installation of two new escalators and a new full service elevator. This option was analyzed and assessed carefully by the architect, structural engineer and general contractor, and was determined that there is not physically sufficient area to fully install two escalators and a full service elevator. The existing square footage area and the ceiling height cannot accommodate the installation of the proposed elevating devices. As such, the City has not pursued this option any further. '1 %2 47 163 18 164 19 165 20 166 21 167 22 168 RE P R T 114 M, 0 Nei C OU" C R - Information Item - # i,- M &C 2015 -182 August 28, 20150 His Worship Mel Norton The C y afsww 3aj* And Members of Common Council Your Worship and Councillors: SUBJECT Elevating Devices Replacement --City Market Pedway B&OWMUND As per M &C 2015 -165, Common Council authorized Staff to engage City Market tenants regarding the proposed concept design for the replacement of the elevating devices in the City Market Pedway. On Tuesday, August 25'1h, a meeting was held in the Council Chamber between Staff and City Market tenants. At the meeting, Staff made a presentation to the City Market tenants regarding the proposed concept design; followed by a discussion and a feedback questionnaire. The meeting was well attended by approximately 50% of the leasing tenants. Additional meetings were held between Wednesday, August 26h and Friday, August 2e, with tenants who were unable to attend on Tuesday, August 25'. Feedback was received from 17 of the 22 long -tern leasing tenants with all respondents supporting the proposed concept design, including criteria related to accessibility, reliability, dependability and safety. All respondents also Indicated they would prefer the construction phase to start between March and April, 2016. Respectfully submitted, Kevin Loughery Manager, City Market Samir Yammine, P.Eng, CEM Energy Manager, Finjc# and Administrative Services !-Y a , CGA, MBA pion r, F' ance and Administrative Services a� 5 169 5 REPORT TO COMA101"i COUINTCIL M & C 2015 -189 September 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Sponsorship Program Development Next Steps City of Saint John BACKGROUND In May 2015, Common Council adopted a resolution to proceed with the pursuit of sponsorship programming within the City of Saint John as well as the creation of the Sponsorship Program Development Committee (SPDC). Since that time, SPDC has developed a preliminary action plan (see Attached A) and have welcomed the two new Common Council appointees: Councillor Donna Reardon and Councillor John MacKenzie. The action plan includes the following four focus areas: (1) sponsorship policy; (2) street naming policy; (3) marketing and communications strategy; and (4) ongoing governance of sponsorship program. ANALYSIS The SPDC is proceeding immediately with the development of an initial template for (1) a sponsorship policy as well as (2) a street naming policy. While the SPDC is prepared to proceed with development, after extensive discussion on the matter, the Committee would like to offer a recommendation to Common Council. Before the Committee falls too deeply into the primary development focus areas of the initiative, the Committee believes there is merit to further educate and orientate Council and Staff on the topic of municipal sponsorship programming. At the recent Annual General Meeting of the Federation of Canadian Municipalities in Edmonton, Alberta, Saint John attendees had the opportunity to participate in a session on municipal sponsorship programming by Brent Barootes, who provided an insightful and valuable review of opportunities and challenges as it relates to sponsorship programming for Canadian municipalities. Mr. Barootes has over 25 years of experience in the sponsorship industry and is the President/CEO of the Partnership Group, Sponsorship Specialists (see bio in Attachment B). After further discussion amongst SPDC members and feedback from Mr. Barootes, the SPDC is recommending that the Council invite Mr. Barootes to Saint John to present to Council on sponsorship. The Committee believes there are various benefits to having Mr. Barootes address Council, including: • Provide insight on the municipal sponsorship landscape and best practices; • Educate Council Members and Staff on the merits of a strategic and coordinated sponsorship program; • Highlight municipal case studies of sponsorship programming; 170 • Advice on important components of the development of sponsorship policy as well as sequencing of next steps in the pursuit of program development; • Municipal risk factors in sponsorship programming; • Highlight process of an asset valuation study and process to qualify a return on investment for sponsorship programming; • Specific advice on proceeding with development for the Saint John community and advice on the sponsorship landscape within the broader community; and, • Most recent statistics on corporate sponsorship, consumer engagement and municipalities in Canada in regards to consumers. Since connecting with Mr. Barootes on the opportunity to present to Common Council, he has presented the SPDC with a full proposal to travel and present to Council (see Attachment B) sometime in the coming months. Mr. Barootes provides a brief overview of his bio as well as an overview of experience in the Canadian municipal sector within the contents of his proposal. He has offered 50 percent off his standard rate (which can be covered through the Growth and Community Development Services budget) to develop, travel and deliver his sponsorship development presentation. The SPDC believes there is important value to Mr. Barootes presentation on sponsorship and further educating Council and Staff on the topic. RECOMMENDATIONS On behalf of the Sponsorship Program Development Committee, it is recommended that Common Council: 1. Direct the Common Clerk to schedule Mr. Brent Barootes for a one hour session to present before Common Council on municipal sponsorship program development. Respectfully submitted, P 'l uellette On behalf of the Sponsorship Programming Development Committee Executive Director, City Manager's Office Sponsorship Program Development Committee Members: Michael Hugenholtz Phil Ouellette Cathy Graham Kevin Watson Lisa Caissie Councillor John MacKenzie Yves Leger Councillor Donna Reardon 171 Sponsorship Development City of Saint John September 2015 172 Sponsorship Development Plan: July 2015 A. OBJECTIVE That strategic sponsorship programming generates additional and new revenue streams for the City of Saint John. B. GOALS • All sponsorship relationships should be consistent with the City of Saint John's long -term vision and values as well as Council Priorities, and should not compromise any of the City's bylaws or policies. • Sponsorship programming should ensure that there is a reasonable and fair balance between sponsorship, philanthropy and commemoration/ recognition in the City's naming recognition of municipal assets and programming. • Develop and enhance the culture of sponsorship across the City's service areas, agencies, boards and commissions. C. DESIRED OUTCOMES 1. Development of a high -level sponsorship policy: detailing the goal, objectives, roles, responsibilities, reporting framework and general governance of sponsorship programming. 2. Development of street naming policy: the City's street naming process and policy will require development in order to support the high -level sponsorship policy. This policy will include the consideration of secondary street naming. 3. Development of a marketing and communications strategy: sponsorship information should be made available on the City website, and potential sponsorship partners should be able to easily access needed information as well as easily contact the City for inquiries or additional information. 4. Ongoing governance of sponsorship programming: articulate how sponsorship programming will be managed from within the City of Saint John and ensure that there is an adequate governance structure to support future actions. D. GOVERNANCE In order to proceed with developing sponsorship programming, the City has struck the Sponsorship Program Development Committee (SPDC), which is tasked with overseeing the development plan and to bring forward the Made in Saint John Solution to Common Council in late 2015. SPDC is composed of eight members, including: Yves Leger, Cathy Graham, Phil Ouellette, Mike Hugenholtz, Kevin Watson, Lisa Caissie, Councillor Donna Reardon and Councillor John MacKenzie. Committee members are involved in the examination and delivery of the four desired outcomes: 173 Sponsorship Development Plan: July 2015 Graham /Ouellette Watson Leger Caissie Caissie Graham Ouellette There are identified teams within SPDC to pursue specific components of the Made in Saint John Solution, in order to separate the workload according to specific focus areas. In addition, all SPDC members will be expected to provide feedback to all facets of the development plan, as each specific team will report back to the broader Committee. E. SEQUENCING The SPDC will be meeting periodically throughout summer 2015 as well as fall 2015, in order to share updates and solicit feedback from the broader Committee. Each particular team will be responsible for developing tailored plans to successfully deliver the desired outcomes within the identified timelines (see below). RESPONSIBILITY f Present Sponsorship Report to Common Council P. Ouellette March 301h, 2015 Completed Creation of first draft of sponsorship P. Ouellette May 21st, 2015 Completed development project plan Feedback from committee members on plan SPDC July 7t , 2015 Completed Creation of second draft of sponsorship P. Ouellette July 15th, 2015 Completed development project plan Identification of two Council Members for Nominating July 27th, 2015 Completed Committee Committee First full meeting of SPDC SPDC August 4th, 2015 Completed • Review materials • Define Council Member involvement • Define next steps for Brent Barootes Completion of four development plans to deliver SPDC November 2015 Pending Desired Outcomes Assembly of existing inventory of sponsorship SPDC December 2015 Pending opportunities Development of street naming policy Street Naming Team January, 2016 Pending Development of ongoing governance model Governance Team January 2016 Pending Development of high -level sponsorship policy Sponsorship Policy February 2016 Pending Team Development of marketing/communications Communications February 2016 Pending strategy Team Present Report to Council to final approval SPDC March 2016 Pending Information sessions with City Service Areas and SPDC March 2016 Pending ABCs Full public roll -out of City's Sponsorship Program SPDC April 2016 1 Pending 174 fA1N'f lWIN NEIAl �RVM:MlIGM ubmitted by rK womm- Spon$0Yrship Spec!alists St/ccess Zn5ponsorship. Brent Baroote5 President do E: brent @par 7: 403 - 617 -9553 Submitted: Monday, August 17, 2015° 0 qvF wtip ca r FA I AX r � 1 f Phillippe Ouellette Executive Director, Office of the City Manager City of Saint John, New Brunswick 506 658 4022 phil.ouellette @saintiohn.ca Phil, Thank you again for the time last week on the phone and our ongoing around the City of Saint John and corporate sponsorship revenue opportunities. As we discussed you are seeking to determine the costs associated to having me visit Saint John to deliver a 1 hour workshop presentation for council. Please find enclosed the information you were seeking. The Session Outline: This one hour session for council will include information delivery, (PowerPoint presentation) as well as questions and discussion. The content delivery will be about 45 -50 minutes and then we can go overtime if necessary if there are more questions or discussion. Content to include: ✓ Most recent (September 2015 release) national statistics on corporate sponsorship in Canada and consumer engagement ✓ Most recent (September 2015 release) national statistics on corporate sponsorship and municipalities in Canada in regards to consumers ✓ Case study examples of what other municipalities are presently doing or investigating to do ✓ Overview of steps to initiating a sponsorship program feasibility study / audit and strategy development ✓ Highlighting of things to consider, possible road blocks and other factors impeding or supporting a potentially successful sponsorship program for a municipality ✓ Financial investment levels to set up and then operate a successful sponsorship program The Case for Support: The Canadian municipal landscape is changing. Tax increases and user fees increases are becoming more and more of an issue. Tax bases like taxi licences and are being threatened by Lyft, Uber while tourism marketing taxes are being threatened by Airbnb. There is a need for additional revenues for infrastructure development and repairs. Growing populations from inside the municipality and outside the municipality are putting a strain on infrastructure. The question is where can this additional revenue come from? 176 Corporate sponsorship is one of many channels of opportunities. The 2014 Consumer Sponsorship Rankings (a Canadian study) indicated that citizen today are encouraging their municipal leaders to seek out corporate sponsorship to defray growing revenue needs. When asked who respondents thought should search out sponsorship a large number, 66% felt that municipalities could consider it as a revenue stream (especially if it means no tax increase or instituting user fees). '4 of people who D6 !eve the following entities shouid seek corporate sponsorship as a source of revenue i_oral paw ??s Goi+ ftJniveaffi s ' 70% 4 ProvincialNatianal Pads 69-6 1 Knowing how the sponsors that you currently have think of the ,41:r, „; >Ra:ites M 66% City, even if only a value in kind sponsor for one of your smaller SeccndaryMigh SChaols low 6596 events it can be very insightful to determine how to best position your event or program offerings. A key strategic benefit when working with your clients is helping them leverage their investment with you. One effective way is looking at activation tactics that help "bring everything to life” ow Some of your current or future sponsors may very well have the capacity to cm1wies Should be" +a sporuar puMspacessc+a5hoc*mks,bdi pads and vM9tVmIfwl�es Napretermrfaltrerrttrrent spa,wr_of7Mss- 9PM50w".,a f aww*g cd =*" 9,"id be sWa—A become major partners if you know what their Y business objectives are Caanp nm *m" be ave :c re de 40 efaStlng named afar prammsni >F a ss�nsor ad' a m a� awarded a =tar ! feel Ilea fhe� n and they see the City of dYmm orwmnv *benebckn rat hm won in a tur way Saint John as providers of business solutions for them. There is truly a growing trend amongst large and small municipalities to "get in the game" or at least conduct the feasibility study to determine if they want to "get into the game ". Diversification of revenue channels is essential and corporate sponsorship has become an important avenue for that diversification with many Canadian municipalities while at the same time not creating a "NASCAR" effect of signage across their communities, My Background and Bio: I have spent over 25 years in the sponsorship marketing industry, developing and delivering profitable sponsorship programs that result in returns on investment for properties, rights holders and sponsors. As President and CEO of the Partnership Group — Sponsorship Specialists® I lead a dedicated team of professionals delivering measurable results for our clients. I "worked the street" selling professional sport properties and charitable sponsorships for over a decade, as well as have an expertise on the buying side. Since founding the Partnership Group in 2001,1 have been 177 able to provide my expertise to all sectors of the industry as a sponsorship leader and pioneer in Canada. We are the leading sponsorship agency in Canada working with municipalities and have forged the small pathway of municipal sponsorship programs into a high speed expressway for municipalities being engaged in corporate sponsorship revenue development. I present at over 30 conferences, TEDx presentations and seminars annually across North America on a variety of sponsorship topics. I am also a regular speaker at municipal conferences such as FCM, CAMA, OEMC, AUMA and others. IN addition to weekly blogs and magazine contributing on the sector I am also the author of Canadian Best Seller and #1 Canadian Sponsorship Publication, Reality Check — Straight Talk about Sponsorship Marketing. I continue to provide along with my team sponsorship mentoring and expertise in areas of sponsorship asset identification, valuation, prospect development, policy development, getting meetings, proposal development, and negotiation and sponsorship fulfilment. Following are some of the companies f have provided sponsorship consulting to: • Gulf Canada Resources Toshiba Canada * Solid State Geophysical • Coca -Cola • Sport Chek • SGI • Sask Energy • XEROX • Rogers • Sask Power * SaskTel • Homes byAVI * National Bank of Canada • Alberta Treasury Branches • Cooper Tires Sask Central • MOSAIC Company a Potash Corporation I have also worked with dozens of property rights holders and municipalities including: * Calgary Flames * Ottawa Senators • Royal Manitoba Theatre Centre • Whistler Arts Council • First Nations Summer Games • Canadian Red Cross • Canadian Breast Cancer Foundation • University of Manitoba • Alberta Parks • Calgary Economic Development * Canadian Cancer Society • Youth Emergency Shelter Society 178 * Alberta Amateur Baseball Council • Winnipeg Fringe Festival • World Vision Canada Saskatchewan Roughriders • Niagara Parks Commission • Canadian Finals Rodeo • City of Pointe Claire • City of Nanaimo • City of Grande Prairie • City of Sarnia • City of Calgary • City of Red Deer • City of Yorkton • City of Kelowna • City of Regina • City of Airdrie • Resort Municipality of Whistler • City of Toronto • Town of Taber • City of Lloydminster • Town of Canmore • City of Swift Current • Town of M innedosa City of Saskatoon • Town of Kindersley The Investment: I have outlined this in two phases. The first is what the typical investment and cost breakdown would be. I have then noted the City of Saint John investment to make this happen which as you will see is a significant reduction. We are pleased to make deliverthis discounted investment to assist the City of Saint John in their education and understanding of corporate sponsorship. Our hourly rate for services is $375.00 Our hourly rate for travel time is $200 Hard costs: • Return flight Nanaimo BC to Saint John New Brunswick: $1000 • Two nights hotel accommodation $ 300 • Meals during entire travel time $ 100 • Airport transfer fees / taxi etc. $ 100 Total Hard Costs. $1500 Development and Delivery and travel time costs: • Travel hours — approximately 20 hours X $200 $4,000 • On site session delivery time 1.5 hours @ $375per hour $ 563 • Session prep work -4.5 hours @ $375 per hour $1,687 Total service costs $6,250 So typically forthis we would require an investment of $7,750 plus applicable taxes. For the City of Saint John we will deliver this proposed 1 hour session to Council for $3,000 or more than 50% off what we would normally charge. 179 Please let me know if you need anything further. Based on my availability and travel schedule I believe we can make this happen between mid - September and the end of November. I look forward to hearing from you. Respectfully submitted, r Brent Barootes President and CEO Partnership Group — Sponsorship Specialists® Page 6 of 6 www.partnershipgroup.ca :1 t REPORT `rO C COMMON COUNCIL September 14, 2015 His Worship Mayor Mel Norton And Members of Common Council Your Worship and Members of Council, Tint City of Saint Mm SUBJECT: UPDATE — PREPARATIONS FOR THE FORTHCOMING NATIONAL ENERGY BOARD (NEB) ENERGY EAST REGULATORY PROCESS. PURPOSE The purpose of this report is to update Common Council with respect to preparations for the National Energy Board (NEB)'s forthcoming Energy East regulatory process, including the retention of an external project resource and a series of project meetings scheduled for September 28 -30. BACKGROUND On 30 October 2014, Energy East Pipeline Ltd. (EEPL), a wholly owned subsidiary of TransCanada Oil Pipelines (Canada) Ltd., submitted an application to the NEB for the proposed Energy East project: The proposed project would include: Converting an existing natural gas pipeline to an oil transportation pipeline; Constructing new pipeline in Alberta, Saskatchewan, Manitoba, Eastern Ontario, Quebec and New Brunswick to link up with the converted pipe; and Constructing the associated facilities, pump stations and tank terminals required to move crude oil from Alberta to Quebec and New Brunswick, including marine facilities that enable access to other markets by ship. Saint John, New Brunswick will serve as the eastern terminus for the pipeline and be home to a large tank storage facility and marine terminal. Irving Oil and TransCanada previously announced the formation of a joint venture to develop and construct the new Canaport Energy East Marine Terminal at Irving Canaport in Saint John. The 4,600 - kilometre pipeline will carry 1.1- million barrels of crude oil per day from AIberta and Saskatchewan to refineries in Eastern Canada and potential export terminals in Quebec and Saint John. 181 NEB Working Group Report to Common Council ,September 14, 2015 Page 2 TransCanada has indicated to the NEB that it anticipates filing and amended project in the fall of 2015 (Q4), including a final decision with respect to the inclusion of a Quebec marine terminal. Plans for a marine terminal at Cacouna, QC were put on hold earlier this year due to concerns over potential impacts to the region's Beluga whale population. For more information on the current status of the Energy East Project visit: j7LttpL/iw,vw.energyeastpipeline.co.m/ Further information on the NEB's regulatory process can be found in the National Energy Board Hearing Process Handbook. BACKGROUND On 24 November 2014, Saint John Common Council passed the following resolution: WHEREAS Council of the City of Saint John consider the TransCanada Energy East Pipeline project to he of the utmost importance to the Saint John Area by providing the area with the possibilities of economic and community development; WHEREAS Council of the City of Saint John feel that it is in the best interest of the citizens of Saint John to endorse said project; WHEREAS Safety and the environment are of utmost importance to Council and the City of Saint John; BE IT RESOLVED that the City of Saint John support the TransCanada Energy East Pipeline project; AND BE IT FURTHER RESOL VED that the City of Saint John work with TransCanada and the regulator to ensure that the pipeline is safely constructed in such a way as to protect the environment. The intent of Council's resolution was to illustrate the City's support in principle for the Energy East project and it's anticipated economic and community benefits, but also clearly indicate that development cannot proceed without properly addressing associated project, environmental and public safety risks. The resolution also commits the City to work with both TransCanada and the regulator (NEB) to "ensure that the pipeline is safely constructed in such a way to protect the environment." Details on the Energy East project and the anticipated Energy Board hearing process were provided in a previous report to Council dated February 2 2015. At that time, Council approved a resolution to seek formal intervener status for the upcoming Energy Board hearings to be held in relation to the Energy East Project. 182 NEB Working Group September 14, 2015 Report to Common Council Page 3 As part of the NEB regulatory process, it will be necessary for the City to present its interests as it relates to a specific "List of Project Issues" (see Attachment A) to be evaluated by a panel representing the NEB as part of its formal review of the Energy East project. The City's formal application for Intervenor status (see Attachment B) addresses eight of the NEB's issues under the following broad themes: • optimizing local economic, social and community benefits; • land use planning authority including managing / mitigating project risk (construction, operation and decommissioning); • public safety planning, preparedness and response; and • on -going engagement to ensure long -term community sustainability (managing overall community fiscal, operational and environmental impacts over the lifespan of the project). STATUS A City of Saint John Working Group (NEB Working Group) was established in February 2015 to provide coordination and advice to the City Manager and Council with respect to the Energy East Project and associated NEB regulatory process. The Working Group includes multi - disciplinary leadership as provided by the Commissioner, Growth and Community Development Services; the City's Fire Chief / Director SJEMO; the Commissioner of Strategic Services; the City Solicitor; the CEO of Enterprise Saint John and the City's Manager of Corporate Planning. Additional project support is being provided by the Common Clerk's Office and City Manager's Office. In preparation for the forthcoming Energy East regulatory process, the Working Group is monitoring Energy East project developments and participating in the True Growth Energy East Partners Forum and Energy East Community Liaison Committee. In addition, the Working Group continues to conduct research on related economic development, public safety and land use planning issues, and engage (indirectly and directly) key project stakeholders, including the project proponents (TransCanada and Irving Oil). The forthcoming NEB Hearing process will provide an opportunity for the City of Saint John to present evidence to a NEB Board Panel. The hearing process represents a critical opportunity to develop and present a strong and unified position with respect to (1) the optimization of community benefits, and (2) the mitigation of project risks. Assuming that the City of Saint John is successful in its application for Intervenor status, the City will have the right to present evidence, actively participate in the hearing process and cross- examine the project applicant and other Intervenors. Given the quasi-judicial and interprovincial (multi- jurisdictional) nature of the NEB's regulatory review process, it was previously recommended to Council that the City retain external energy regulatory expertise. This expertise is deemed essential in helping the City prepare, review, present, cross - examine and defend evidence as introduced during the forthcoming hearing process. 183 NEB Working Group Report to Common Council September 14, 2015 Page 4 As such, the NEB Working Group and City Manager recommend the retention of Gaetan Caron as an external resource in support of preparations for the forthcoming NEB regulatory process. Mr. Caron's unique work experience and qualifications, as well as his current research in the field of social acceptability of energy infrastructure, make him uniquely qualified to support the City's regulatory planning efforts (see Attachment Q. Mr. Caron was a recent keynote speaker at the inaugural East Coast Energy Connection conference held here in Saint John in early June, and impressed City staff with his experience, thoughtful and informed approach to explaining regulatory issues, and strong personal interest in our community's efforts to prepare for the forthcoming Energy East project hearing. It is our view that Mr. Caron will provide significant value and benefit to the City's regulatory planning efforts. Subject to Council approval of his Professional Consulting Agreement, Mr. Caron will be in Saint John from September 28 -30. The NEB Working Group will schedule a series of project meetings, including information gathering sessions focused on three key themes: • economic development • public safety • land use planning We would also like to use Mr. Caron's visit to the City to directly engage Council with respect to: the NEB regulatory process (overview and what to expect) the City's potential participation in the NEB's Energy East regulatory hearings Council's expectations and next steps Finally, Mr. Caron will participate as facilitator in a community focus group, hosted by the NEB Working Group. The focus group will be comprised of a broad cross- section of representatives from the economic, social, environmental, academic and cultural communities. The session will include a discussion of: • The NEB regulatory process (overview and what to expect) Opportunities for the community to effectively prepare for the NEB's Energy East regulatory hearings • The importance of respecting diversity in community views and positions (key inputs into the regulatory process) • Community expectations and next steps Work completed during and as a follow -up to the September 28 -30 meetings will provide an important foundation for the City's participation as a fully informed and engaged Intervenor in the forthcoming Energy East regulatory hearing process. HE NEB Working Group Report to Common Council September 14, 2015 Page 5 In addition, the City, through Common Council, will need to formalize the "conditions" by which our community can support the Energy East Project, recognizing Council's previous direction to work with both TransCanada and the regulator (NEB) to "ensure that the pipeline is safely constructed in such a way to protect the environment." FINANCIAL CONSIDERATIONS Preparation by the City of Saint John for the forthcoming NEB Energy East hearing involves a significant on -going internal resource commitment and a coordinated planning and engagement approach by the entire NEB Working Group and City Manager. External advisory services, including the retention of Gaetan Caron, are anticipated to cost in the range of $20,000 to $30,000 for the remainder of 2015 (including consulting fees and travel expenses). Mr. Caron's work would be funded through existing expense categories from multiple Departments in fiscal 2015. The Working Group will incorporate anticipated 2016 NEB project expenditures as part of the City's 2016 operating budget. It should also be noted that Mr. Caron is charging the City of Saint John (as a not -for -profit / government entity) a reduced hourly rate of $180. His service proposal, through JEMF -X Inc., is attached as Attachment D. RECOMMENDATIONS FOR COUNCIL 1. Approve the retention of Gadtan Caron as per the Professional Consulting Services Agreement from JEMF -X Inc. (Attachment D), and authorize its execution by the Mayor and Common Clerk. 2. Request that the Common Clerk schedule an opportunity for Gaetan Caron and the City's NEB Working Group to present to Council on September 28, 2015. 185 NEB Working Group Report to Common Council ATTACHMENTS: September 14, 2015 Page 6 Attachment A: TransCanada Energy East Pipeline Project NEB List of Issues Attachment B: City of Saint John Application to the National Energy Board — Energy East Project Intervenor Status (As Approved By Saint John Common Council) Attachment C: Gaetan Caron- Biography Attachment D: JEMF -X - Proposed Professional Consulting Services Agreement :. NEB Working Group Report to Common Council Respectfully submitted, Ke 'n Cliffor A, FO Fire Chief / Director SJEMO \ City of Saint John .' tt� Neil Jacobsen, MBA Commissioner, Strategic Services Jeff City of Saint John September 14, 2015 Page 7 e Hamilton, MCIP, RPP ioner, Growth and ity Development Services John Nugent, City Solicitor City of Saint John 187 NEB Working Group Report to Common Council September 14, 2015 Page 8 Attachment A: TransCanada Energy East Pipeline Project — NEB List of Issues The National Energy Board (Board) has identified the following issues for its consideration in any upcoming proceeding with respect to the Energy East Pipeline Ltd (EEPL) proposed Energy East Project (Project). 1. The need for the Project. 2. The economic feasibility of the Project. 3. The commercial, economic, supply and market impacts of the Project. 4. The appropriateness of the tolling methodology, and the method of toll and tariff regulation, including whether Energy East should be regulated as a Group 1 or Group 2 company. 5. The commercial, economic, supply and market impacts of the Asset Transfer, including the need, economic feasibility and commercial impacts of the Eastern Mainline Project. This includes the appropriateness of the proposed capacity of the Eastern Mainline of 575 TJ /d. 6. Transfer of Assets: 1. The tests to be used to assess the sale and purchase of the assets. 2. The assets to be transferred and any terms to be included. 3. The value which should be assigned to the facilities for the purposes of: 1. removal from the rate base of the TransCanada PipeLines Limited's natural gas mainline; and 2. inclusion in Energy East's toll calculation. 7. The potential environmental and socio- economic effects of the Project, including the environmental effects of accidents or malfunctions that may occur in connection with the project, and any cumulative effects that are likely to result from the Project, as considered under the Canadian Environmental Assessment Act, 2012. 8. The potential environmental and socio - economic effects of increased marine shipping. 9. The appropriateness of the general route and land requirements for the Project. 10. The engineering design and integrity of the Project. 11. Potential impacts of the Project on Aboriginal interests. 12. Potential impacts of the Project on directly affected landowners and their land use. 13. Safety and security associated with the construction and operation of the Project, including emergency response planning and third -party damage prevention. 14. Contingency planning for spills, accidents, or malfunctions during construction and operations of the Project. 15. Financial implications of contingency planning for spills, accidents, or malfmctions during construction and operations of the Project. 16. The terms and conditions to be included in any recommendation or approval the Board may issue for the Project. The Board will not consider matters related to upstream activities associated with the development of oil sands, or the downstream and end use of the oil transported by the Project. NEB Working Group September 14, 2015 Report to Common Council Page 9 Attachment B: City of Saint John Application to the National Energy Board — Energy East Project Intervenor Status (As Approved By Saint John Common Council) 1. As per a resolution adopted by Saint John Council on November 24 2014, the City supports the proposed Energy East project being developed in a sustainable and responsible manner. Construction of the tank and marine terminals is estimated by the project proponents to have a capital cost of $805 million with an additional $4.6 million spent by the approximately 470 construction workers. Once operational, 50 person -years of employment, $38 million in expenditures, and $5 million in municipal property taxes is anticipated annually. This project provides a key piece of infrastructure in the further development of the Saint John Energy Hub. 2. The City is applying via the AP process as a Group (impacted Municipality) to be an Intervener at any hearing(s) before the National Energy Board (NEB), with respect to the Energy East Pipeline Ltd. proposed Energy East Project, and is presently considering the appointment of an Authorized Representative. 3. The City considers itself to be a Directly Affected Person with respect to Issues no. 7,8,9,12,13,14,15 & 16 on the official NEB List of Issues. 4. The City has an interest in ensuring the project maximizes the social, economic, and overall future community benefits. For example, the City seeks to ensure local industrial training and skill development programs are directly supported and to examine opportunities to create a legacy by accommodating temporary workers in existing accommodations in the community during the construction phases. 5. The New Brunswick Marine Terminal Complex is located within the City's boundaries. The Tank Terminal component is proposed on land zoned Heavy Industrial and Rural. The City is the Land Use Approving Authority and would normally require a rezoning of Rural lands to permit construction of a significant portion of the Tank Farm. 6. The City's Municipal Plan calls for a risk assessment to be completed for new heavy industrial facilities. There are approximately 181 residences located within 1.5km of the proposed Tank Terminal. Table A -3 in the NEB Filing Manual calls for detailed socio- economic information for Human Occupancy where a project is not proposed on a previously - developed facility site or on land currently zoned for industrial purposes. Demonstrating that adequate separation distances exist and/or appropriate mitigative measures can be adopted to accommodate the proposal, and protect public safety and the human and natural environment, are key considerations for this community. 7. The City supports an integrated and comprehensive approach to the development of the Energy East Emergency Response Plan (ERP) which would ensure :• NEB Working Group Report to Common Council September 14, 2015 Page 10 cumulative risk in the community, from the intensification of heavy industrial uses, is addressed. Understanding the existing and future response capability needs of our public safety services is fundamental to ensuring the ERP identifies and appropriately addresses all future service gaps, such as training and equipment. This approach is essential to ensure the emergency services can plan, prepare, and respond in order to protect public safety. 8. The City intends to engage the project proponents to enable ongoing and cooperative dialogue and ensure the City's long term interests are protected. 190 NEB Working Group Report to Common Council Attachment C: Gaetan Caron - Biography September 14, 2015 Page 11 Gaetan Caron joined the School of Public Policy of the University of Calgary as an Executive Fellow in July 2014. He also provides independent consulting services on energy and regulatory matters. This follows his seven -year tenure (2007 to 2014) as Chair and CEO of the National Energy Board (NEB) of Canada. Prior to his role as Chair and CEO, he served as Vice -Chair (2005 to 2007), Board Member (2003 to 2005) and member of the executive in various staff functions throughout the NEB, notably as Chief Operating Officer, Director of Financial Regulation and Director of Pipeline Engineering. Gaetan has chaired major public hearings evaluating pipeline projects and offshore exploration for oil and gas, as well as tolls and tariffs of pipelines. He has spoken regularly at national and international conferences on the role of regulatory agencies in promoting safety, environmental protection and economic efficiency related to energy infrastructure. He has visited Aboriginal communities in the Canadian Arctic, seeking to understand Northern ways of life and incorporating Northern concerns about potential energy exploration and development in the NEB's regulatory actions. He has appeared before Parliamentary Committees to explain the NEB's activities and answer questions from elected officials on a broad range of energy and regulatory matters. Gaetan has a Bachelor of Applied Sciences (Rural Engineering) from Laval University and an MBA from the University of Ottawa. He is a member of the Quebec Order of Engineers. He is Honorary Lifetime Member of the Canadian Association of Members of Public Utility Tribunals (CAMPUT) and Commissioner Emeritus with the National Association of Regulatory Utility Commissioners (NARUC). He has been active in campaigns, on the Board of Directors, and on a number of Committees of the Calgary United Way. His current area of research at the School of Public Policy is social acceptability of energy infrastructure. He speaks publicly at various public events, and often responds to media queries on behalf of the School. He participates in the Extractive Resources Governance Program. He enjoys being engaged with students in the Masters' program as a sounding board helping students with their capstone projects and their career plans. 191 NEB Working Group Report to Common Council September 14, 2015 Page 12 Attachment D: JEMF -X - Proposed Professional Consulting Services Agreement 192 COJEMF-X ine. Mr. Neil Jacobsen Commissioner City of Saint John Strategic services - services strategiques PO Box 1971 Saint John, NB E2L 41_1 Re: Proposed Professional Consulting Services Agreement Dear Mr. Jacobsen: 1311 - 4001 49 ST N V Calgary, AB T3A 2C9 gcaron(e ?shawxa September 9, 2015 I understand that you are seeking consulting services with respect to the participation of the City of Saint John in the National Energy Board's regulatory review of the Energy East Project. JEMF -X Inc. is pleased to submit the following proposal for the provision of professional consulting services. JEMF -X will provide advice and recommendations, as well as team facilitation services, on the following: • informing the City of Saint John (Mayor, Council and Senior Staff) and key community stakeholders on the NEB regulatory process; • defining key project risks and risk mitigation efforts; • identifying and optimizing project benefits; • shaping the conditions by which the community could support the project; • assisting the City in: - negotiating a potential MOU with the project proponents; and, - participating in the regulatory process as an Intervenor. The hourly rate for my professional consulting services is CAD $180, plus Goods and Services Tax (GST). JEMF -X will issue a monthly electronic invoice accompanied by a timesheet, summary of work along with receipts for pre- approved expenses incurred (invoiced at cost) to you. Expenses may include: when in travel status providing services to the City of Saint John outside of Calgary: travel by air (economy flex fare or equivalent); accommodation; 193 -2- local transportation; • meals; copying, scanning, printing and courier services; and • other reasonably incurred incidental costs. With a view to minimizing travel costs and time under this contract, JEMF -X proposes to use, when effective and available, video - conference, FaceTime, Skype or equivalent technologies. understand and agree that any information and documents which are shared with me concerning this engagement that are not otherwise public will be treated as confidential. suggest our agreement remain in effect until such time as either party chooses to terminate it subject to a 30 -day advance written notice provided to the other party. For the remainder of calendar year 2015, 1 estimate a range of 100 -150 hours of professional services to be provided to the City of Saint John. JEMF -X looks forward to working with you on this endeavour. Gaetan Caron President, JEMF -X Inc. GST #: 82149 1834 RT0001 City of Saint John Approval of this Professional Consulting Service Agreement: Common Clerk Mayor 194 Date Date -- 6 �4 7be city of saint john September 14, 2015 Your Worship and Members of Common Council Subject: Update on Flooding in City of Saint John Motion: That the City Manager provide an update on the recent flooding experienced in the City in terms of the work that has been done, work that remains and the cost to the taxpayer as a result. Respectfully Submitted, Bill Farren Councillor (received via email) 6 .SAh VI JOHN P.O. Box 1971 Sault John, NB Canada EA 4Li wwwsaintjohn,ca I C.P. 1971 Saint john, N. -B. Canadii F2L4L1