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2015-08-17_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, August 17, 2015 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffi&re communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Financial Matter 10.2(4)(c) 1.3 Financial Matter 10.2(4)(c) 1.4 Questions on Fire Preparedness at Saint John Tank Car Offloading Facility 1.5 Exhibition Field House Status Update (Mayor Norton) Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Minutes of August 4, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Gentle Path — Pathways to Financial Well Being Event (Recommendation: Approve Purchase of Tickets as Requested) 5.2 Parachute — Request for Proclamation for National Teen Driver Safety Week (Recommendation: Approve and Create Proclamation) 5.3 Coach NB — Request for Proclamation for National Coaches Week (Recommendation: Approve and Create Proclamation) 5.4 City of Hamilton — Request for Financial Contribution (Recommendation: Receive for Information) 6. Members Comments 7. Proclamation S. Delegations / Presentations 8.1 Saint John Breast Feeding Community Presentation 8.2 Conrod Saint John Economic Development Agency Review Presentation 9. Public Hearings — 6:30 pm 10. Consideration of By -laws 10.1 Public Presentation — Proposed Municipal Plan Amendment — 655 -765 Latimore Lake Road 11. Submissions by Council Members 11.1 Brain Storming Session (Councillors MacKenzie and Lowe) 12. Business Matters — Municipal Officers 12.1 Designation of the Shaarei Zedek Synagogue /Calvin Church — Saint John Jewish Community Centre as a Provincial Heritage Place 12.2 2015 Fleet Replacement — Tender Awards — Phase II 12.3 Transportation and Environment Services — Tender for Highway Salt 12.4 Harbour Passage Resurfacing — Recommendation for Award of Contract 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Contract No. 2013 -2 — Dever Road — Sanitary Lift Station "Y" Replacement 16.2 Train Whistling Cessation Next Steps 17. Committee of the Whole 17.1 Request for Grant — Carleton Kirk Nursing Home 18. Adjournment The City of Saint John Seance du conseil communal Le lundi 17 aout 2015 18 h, Salle du conseil Comit6 plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en franrais pour une r6union du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire l'objet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalWs. Le conseil ou le comit6 prendra une ou des d6cisions a cet &gard au cours de la s6ance publique : 16 h 30 — Salle de conf6rence, 8e 6tage, hotel de ville 1.6 Approbation du proces- verbal — paragraphe 10.2(4) 1.7 Question financiere — alin6a 10.2(4)c) 1.8 Question financiere — alin6a 10.2(4)c) 1.9 Questions sur la pr6paration aux incendies aux installations de d6chargement des wagons- citernes de Saint John 1.10 Mise a jour relative au complexe sportif a Exhibition Park (maire Norton) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proc&s- verbal de la s6ance tenue le 4 aout 2015 3. Adoption de Pordre du jour 4. Divulgations de conflits d'interets 5. Approbation du conseil 5.1 Gentle Path — Pathways to Financial Well Being (Recommandation Approuver 1'achat de billets selon la demande) 5.2 Parachute — Demande de proclamation de la Semaine nationale de la s6curit6 des adolescents au volant ( Recommandation : Approuver et cr6er la proclamation) 5.3 Entrafneur N. -B. — Demande de proclamation de la Semaine nationale des entrafneurs ( Recommandation : Approuver et cr6er la proclamation) 5.4 Ville de Hamilton — Demande de contribution financi&re (Recommendation : Accepter a titre informatif) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. D616gations et pr6sentations 8.1 Pr6sentation du groupe communautaire pour 1'allaitement de Saint John 8.2 Pr6sentation de Conrod - Examen de 1'agence de d6veloppement 6conomique de Saint John 9. Audiences publiques —18 h 30 10. ktude des arrWs municipaux 10.1 Pr6sentation publique sur le projet de modification du plan municipal relatif aux 655 -765, chemin Latimore Lake 11. Interventions des membres du Conseil 11.1 S6ance de remue- m6ninges (les conseillers MacKenzie et Lowe) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 D6signation de la synagogue Shaarei Zedek/Nglise Calvin — Centre communautaire juif de Saint John comme un lieu du patrimoine provincial 12.2 Renouvellement du parc de v&hicules de 2015 — Adjudication des contrats, Phase II 12.3 Services de transport et d'environnement — Soumission relative au sel de voirie 12.4 Resurfarage du Passage du port Recommandation pour ]'attribution du contrat 13. Rapports d6pos6s par les comit6s 14. ktude des sujets 6cart6s des questions soumises it 11approbation du Conseil 15. Correspondance g6n6rale 16. Ordre du jour suppl6mentaire 16.1 Contrat n° 2013 -2 : Chemin Dever — Remplacement de la station de relevement des eaux usees « Y » 16.2 Arret du sifflement des trains — prochaines etapes 17. Comite plenier 17.1 Demande de subvention — Foyer de soins Carleton Kirk 18. Levee de la seance 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — August 4, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Norton, Reardon and Strowbridge Regrets: Councillor Merrithew - and - W. Edwards, Acting City Manager /Commissioner of Transportation and Environment Services; M. Tompkins, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; A. Poffenroth, Deputy Commissioner Building and Inspection Services; K. Clifford, Fire Chief; P. Ouellette, Executive Director; Acting Sgt. Mike Young, Sgt. -at -Arms; J. Taylor, Common Clerk; R. Evans, Administrative Assistant Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes 2.1 Minutes of July 20, 2015 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Common Council, held on July 20, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that the agenda of this meeting be approved with the addition of items: 16.1 Provincially Designated Highways Proposed Five -Year Capital Improvement Program (2016- 2020); 16.2 Contract No. 2015 -21: Belleview Avenue — Watermain, Sanitary, Storm and Street Reconstruction; 16.3 Contract No. 2015 -16: Harding Street West — Watermain, Sanitary Sewer and Storm Sewer Installation; 16.4 2015 General Fund Preliminary Operating Fund Results; 16.5 Update regarding the Chief of Police search (no report); 17.1 Committee of the Whole — Former Fire Department Training Grounds Off of Millidge Ave and University Ave; 17.2 Committee of the Whole - Appointments to Committees and 17.3 Committee of the Whole — Appointment to FCM. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest Deputy Mayor Rinehart declared a conflict with item 17.2 Appointment to the Taxi Cab Advisory Committee. 5. Consent Agenda 5.1 That the letter from University First Class Painters be received for information. 5.2 That the letter from Sculpture Saint John be received for information. 5.3 That as recommended by the City Manager in the submitted report M &C- 2015- 158: Acquisition of Easement for Collections and Drainage of Surface /Storm Waters & Municipal Services - 11 Willow Roadway - PID #5521922, 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 1. The City of Saint John acquire from Rose Ann Laura Duguay, Easements for Collection and Drainage of Surface /Storm Waters & for Municipal Services on, over, in, through, within and under lands being PID # 55212922 for $540.00 (+ HST if applicable) upon the terms and conditions contained in the Agreement of Purchase and Sale attached to M &C 2015 - 158; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. 5.4 That as recommended by the City Manager in the submitted report M &C 2015- 154; Proposed Public Hearing Date - 100 Watson Street1304 -306 King Street West and 30 -40 Galbraith Place, Common Council schedule the public hearings for the rezoning applications of David McCashion (100 Watson Street & 304 -306 King Street West) and Barry Gallant (30 -40 Galbraith Place) for Monday, August 31, 2015 at 6:30 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 7.1 National Peacekeeper's Day - August 9, 2015 The Mayor proclaimed April 7, 2015 as National Peacekeeper's Day in the City of Saint John. 8. Delegations /Presentations 8.1 2015 Emera Marathon by the Sea Organizing Committee Pat Grannan spoke about the upcoming Marathon by the Sea and showed a video of last year's marathon. 9. Public Hearings 6:30 P.M. 9.1 Section 39 Amendment - 47 -69 Ross Street and 68 -74 St. James Street (Staff Presentation) 9.1.1 Planning Advisory Committee report recommending Section 39 Amendments 9.1.2 Proposed Section 39 Amendment 9.1.3 B. Ryan Letter of Support The Common Clerk advised that the necessary advertising was completed with regard to amending the Section 39 conditions imposed on the November 14, 1988 and July 19, 2010 rezoning of the property located at 47 -69 Ross Street and 68 -74 St. James Street, also identified as PID Nos. 00001628, 00001610, 00001602, 00001792, 00001594, 00001586, 55060560 and 00001800, to permit a "private club" in the existing building. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its July 21, 2015 meeting at which the committee recommended that Common Council approve the proposed amendment to the Section 39 conditions for the subject site. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Rick Turner of Hughes Surveys and Consultants presenting. Mr. Turner indicated that 3 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 the applicant is in agreement with the recommendations brought forth by the Planning Advisory Committee, including the terms and conditions suggested. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that, pursuant to Section 39 of the Community Planning Act, the conditions governing the development and use of the parcel of land with an area of approximately 3,000 square metres, located at 47 -69 Ross Street and 68 -74 St. James Street, also identified as PID Nos. 00001628, 00001610, 00001602, 00001792, 00001594, 00001586, 55060560 and 00001800, be subject to the following conditions: a. That the site shall not be developed or redeveloped except in accordance with a survey- accurate site plan, prepared by the developer and subject to the approval of the Development Officer, indicating the location and treatment of parking areas, driveways, concrete curbing, fencing, landscaping, lighting and any other site features. The approved site plan must be attached to any application for building or change of use permit for the development. b. That, in conjunction with any development or redevelopment of the site, the developer provide a detailed stormwater and site drainage plan and report, subject to the approval of the Chief City Engineer or his designate, indicating how storm water collection and disposal will be handled. c. That a plan showing the location and width of access points to the site be prepared and subject to the approval of the Chief City Engineer or his designate; d. That the proposed landscaped planters be completed within one (1) year of the substantial completion of the proposed infrastructure upgrades to Ross Street as outlined in the City's program of capital projects. Question being taken, the motion was carried. 10.1 Third Reading - Stop Up and Close portion of Clovelly Drive On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Clovelly Drive, by adding thereto Section 240 immediately after Section 239 thereof, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number M -23, a By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in the City of Saint John ", was read in its entirety. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Clovelly Drive, by adding thereto Section 240 immediately after Section 239 thereof, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number M -23, a By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in the City of Saint John ". 16.5 Update Regarding the Chief of Police Search (no report) Nicole Paquet, Chair of Saint John Board of Police Commissioners notified Council that Mr. John Bates has been selected as the new Chief of Police for Saint John, noting that his start date with the City is November 9th, 2015. On motion of Councillor McAlary 11 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 Seconded by Councillor Reardon RESOLVED that the Update Regarding the Chief of Police Search be received for information. Question being taken, the motion was carried. 11. Submissions by Council Members 11.1 True Growth Update (Mayor Norton) On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that Common Council direct the City Manager through the office of the Common Clerk to schedule time on an upcoming agenda in open session for Enterprise Saint John to provide an update on our economic progress and economic priorities. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 City of Saint John Sunshine List I City of Saint John Collective Agreements On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that Common Council receive for information the submitted report entitled: City of Saint John Sunshine List/ City of Saint John Collective Agreements. Question being taken, the motion was carried. 12.2 East Side Library Relocation to SJ Transit Building On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report M &C- 2015 -159: East Side Library Relocation to SJ Transit Building, Common Council award Tender No. 2015- 085102T to Bird Construction Group at a cost of $281,000.00 plus HST, and that Richard and Co. Architecture Inc. be engaged to manage the construction phase at a cost of $7,200.00 plus HST. Question being taken, the motion was carried. 12.3 Train Whistling Update Mr. Ouellette provided an update on the cessation of train whistling in the City. Responding to a question regarding why Moncton has train whistling cessation, Ms. Tompkins explained that in the City of Saint John has short line railways which are governed by the Province as opposed to the nationally governed railways in Moncton. On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that the submitted report Train Whistling Update be received for information. Question being taken, the motion was carried. 12.4 Interim Project Financing Saint John Industrial Parks On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -161: Interim Project Financing Saint John Industrial Parks, Common Council authorize the Commissioner of Finance to provide Interim Project Financing to Saint John Industrial Parks during the construction of the Spruce Lake Barge Facility in an amount not to exceed $3,000,000 at the rate of interest 5 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 normally charged to the City of Saint John plus 1.00 percent plus any other costs that the City of Saint John may incur on the condition that the repayment of this Interim Project Financing be made by Saint John Industrial Parks upon receipt of claims payments from Atlantic Canada Opportunities Agency and Regional Development Corporation and no later than June 30, 2016. Question being taken, the motion was carried with Councillor Farren voting nay. 13. Committee Reports 13.1 City of Saint John Shared Risk Pension Plan: 2014 Audited Financial Statements On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the 2014 Audited Financial Statements from the City of Saint John Shared Risk Pension Plan be received for information. Question being taken, the motion was carried with Councillor Fullerton voting nay. 13.2 1450 Hickey Road Subdivision and Variances - Staff Presentation 13.2.1 Planning Advisory Committee: Proposed Subdivision 1450 Hickey Road On motion of Councillor Farren Seconded by Councillor Norton RESOLVED that Common Council assent to the attached photo- reduced subdivision plan titled Her Majesty the Queen in right of the Province of New Brunswick (Dept. Transportation and Infrastructure) with respect to the vesting of five parcels of land having a total area of approximately 2,705 square metres as part of the Hickey Road public street right -of -way as well as any required municipal services easements. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 Mardi Gras for MindCare Street Closure On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that Common Council approve the proposal of The Bourbon Quarter to hold a social event known as "Mardi Gras for MindCare" on Wednesday, August 12, 2015 between the hours of 5:00 p.m. and 11:00 p.m. in the area of Prince William Street between Princess and Grannan Streets subject to the following conditions: 1. The Bourbon Quarter shall make satisfactory arrangements with the appropriate City staff, including the City Manager, the Fire Chief and the Police Chief regarding issues such as, but not limited to: security, availability of adequate fire protection, and street cleaning. 2. The Bourbon Quarter shall, at its sole cost, obtain and keep in force commercial general liability insurance for claims for damages from personal injury including death and for claims from property damage which coverage shall have an inclusive limit of not less than Five Million Dollars ($5,000,000) for each occurrence, and which insurance shall also include the following: i. The City as an additional insured, and ii. A cross - liability clause. The Bourbon Quarter shall provide a Certificate of Insurance to the City evidencing such insurance coverage prior to August 11, 2015. X 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 3. The Bourbon Quarter, for itself and its successors and assigns, and to the fullest extent permitted by law, shall release and forever discharge the City, its employees, officers, agents, successors and assigns from and against any and all losses, costs, claims, demands, expenses, proceedings and action of every nature and kind for injury or damages to The Bourbon Quarter or its property which are or may be in any way related to or connected or associated with holding the "Mardi Gras for MindCare" on Prince William Street. 4. The Bourbon Quarter shall indemnify and save harmless the City from and against all actions, causes of action, proceedings, claims and demands brought against the City, and from and against all losses, costs, damages or expenses suffered or incurred by the City, by reason of any damage to property, including property of the City, or injury, including injury resulting in death, to persons, including the employees, servants, agents, licensees and invitees of the City, caused by, resulting from or attributable to the negligent act or omission of The Bourbon Quarter or any of its employees, servants, or agents in the holding and managing the "Mardi Gras for MindCare" on Prince William Street on August 12, 2015. Question being taken, the motion was carried. 15.2 Horizon Health Network - Proclaiming The City of Saint John as a Breastfeeding Friendly Community On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the request for proclamation from Horizon Health to Proclaim The City of Saint John as a Breastfeeding Friendly Community be prepared and approved. Question being taken, the motion was carried. On motion of Councillor Reardon Seconded by Councillor MacKenzie RESOLVED that the City Manager be directed to schedule Horizon Health to do a presentation on why Saint John should be a Breastfeeding Friendly Community. Question being taken, the motion was carried. 16. Supplemental Agenda 16.1 Provincially Designated Highways Proposed Five -Year Capital Improvement Program (2016 -2020) On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M &C- 2015 -162: Provincially Designated Highways Proposed Five -Year Capital Improvement Program (2016- 2020), Common Council: 1. Adopt the submitted Provincially Designated Highways Five -Year Capital Improvements Program for the years 2016 -2020. 2. Authorize the Mayor to submit the proposed Provincially Designated Highways FiveYear Capital Improvements Program for the years 2016 -2020 to the Minister with copies to the Director of Design and the District Engineer for the New Brunswick Department of Transportation. Question being taken, the motion was carried. 16.2 Contract No. 2015 -21: Belleview Avenue — Watermain, Sanitary, Storm and Street Reconstruction On motion of Councillor McAlary Seconded by Councillor Reardon 7 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 RESOLVED that as recommended by the City Manager in the submitted report M &C- 2015 -160, Contract No. 2015 -21: Belleview Avenue - Watermain, Sanitary, Storm, and Street Reconstruction be awarded to the low Tenderer, Galbraith Construction Ltd., at the tendered price of $998,910.40 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 16.3 Contract No. 2015 -16: Harding Street West — Watermain, Sanitary Sewer and Storm Sewer Installation On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report M &C- 2015 -163, Contract No. 2015 -16: Harding Street West - Watermain, Sanitary Sewer and Storm Sewer Installation be awarded to the low Tenderer, Debly Enterprises Limited, at the tendered price of $1,253,316.90 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 16.4 2015 General Fund Preliminary Operating Fund Results Mr. Yeomans gave an update on the year end deficit projections for the general operating fund. On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED tha the submitted report entitled 2015 General Fund Preliminary Operating Fund Results be received for information. Question being taken, the motion was carried. 17. Committee of the Whole 17.1 Committee of the Whole — Former Fire Department Training Grounds Off of Millidge Ave and University Ave On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that as recommended by the Committee of the Whole, having met on August 4, 2015, the City enter into an Agreement of Purchase and Sale, in the form as attached, with Plazacorp Property Holdings Inc. for the sale of City Lands bearing PID 55221717. Question being taken, the motion was carried. 17.2 Committee of the Whole - Appointments to Committees On motion of Councillor Reardon Seconded by Councillor Farren RESOLVED that as recommended by the Committee of the Whole, having met on August 4, 2015, Common Council approve the following appointments: Canada Games Foundation: to reappoint Andrew Gaunce for a three year term from August 4, 2015 to August 4, 2018. Fundy Trail Development Authority: to reappoint Graeme Stewart - Robertson for a three year term from September 10, 2015 to September 10, 2018. Heritage Development Board: to reappoint Councillor Donna Reardon from August 4, 2015 to the end of her current term of Council. n. 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 Honorary Street Sign Committee: Terms of Reference — Composition: 1 Councillor, 1 EMS Representative and Tim O'Reilly; Purpose: Develop policy for honorary street signs and administrative procedures; and Commitment: Meet until policy developed and adopted by Council and then terminates. Saint John Development Corporation: to reappoint both Warren Long and Cynthia Goodwin each for a three year term from August 4, 2015 to August 4, 2018. Saint John Free Public Library: to appoint Rachel Bryant for a three year term from August 4, 2015 to August 4, 2018 and reappoint Susanne Daley to a three year term September 10, 2015 to September 10, 2018. Saint John Parking Commission and Saint John Transit Commission: to appoint David Duplisea for a three year term from August 4, 2015 to August 4, 2018. Saint John Substandard Properties Appeal Committee: to appoint Nadia MacPhee as Vice -Chair until the end of her current term on the committee. Sponsorship Program Development Committee: to appoint both Councillors MacKenzie and Reardon each from August 4, 2015 to the end of their current terms of Council. Trade and Convention Oversight Committee: to appoint Gerald Clayton for a three year term from August 4, 2015 to August 4, 2018. Question being taken, the motion was carried. Deputy Mayor Rinehart withdrew from the meeting. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on August 4, 2015, Common Council approve the following appointments: Taxicab Advisory Committee: to appoint Andrew Somerville, Richard Lee, Paul Ram, Mack Tobias and Ralph Holyoke each for a three year term from August 4, 2015 to August 4, 2018. Question being taken, the motion was carried. On motion of Councillor Reardon Seconded by Councillor Farren RESOLVED that as recommended by the Committee of the Whole, having met on August 4, 2015, Common Council approve the following appointments: Greater Saint John Regional Facilities: to reappoint Deputy Mayor Rinehart and Councillor McAlary from August 4, 2015 to the end of their current terms of Council. Question being taken, the motion was carried. Deputy Mayor Rinehart re- entered the meeting. 17.3 Committee of the Whole — Appointment to FCM On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that as recommended by the Committee of the Whole, having met on August 4, 2015, Common Council approve the appointment of Councillor McAlary to the Federation of Canadian Municipalities (FCM) until the end of her current term of Council. Question being taken, the motion was carried. 18. Adjournment 9 98- COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 4, 2015/LE 4 AOUT 2015 On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that the meeting of Common Council held on August 4, 2015 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 7:36 p.m Mayor / maire Common Clerk/ greffier communal 10 Taylor, Jonathan From: Rhoda Welshman <reactionevents @gmail.com> Sent: July-23-15,4:34 PM To: External - CommonClerk Subject: Next Council Meeting - Please Bring Forward - Municiple Support Needed Attachments: PressRelease_July.docx; REGISTRATION _ FORM _ REVISED- GAIL_VAZ_OXLADE_2015.docx; V.Final_Gentle Path 2015_ CelebrityFundraisere SponsorshipPackage _Gail_Vaz- Oxlade.pdf Good day Council members, Allow me to take a moment to introduce myself. My name is Rhoda Welshman, I am a local event coordinator that strives to bring businesses and community together through events that help grown business through networking and sponsorship opportunities. One organization that I am currently working with is Gentle Path Counselling Services, they are gearing up for their second annual Fundraising Dinner on September 10th. This year's theme is "Pathways to Financial Well being" - as you might be aware, financial struggles and challenges are directly attributed to mental illness. Gentle Path is presenting this event in an effort to educate and inspire those who are interested in taking and supporting financial wellness. Gentle Path Counselling provides programming and services to anyone and everyone, regardless of their financial situations. Funds raised at events like these help to subsidize such programs. We are asking for support from council by purchasing a table or community spirit tickets for this event. It would be my pleasure to inform this incredible organization that does so much in our community that the City of Saint John supports their efforts for this event. If you have any questions at all, please do not hesitate to contact myself or Gentle Path: 652 -7284. Thank you for taking the time to consider supporting Gentle Path Counselling Services. Rhoda Welshman Event Coordinator Marketing (546)645 -9409 ❑ _.. Events that educate & advocate so we can all feel good & celebrate! TWITTER T .INKF nIN i1 FACEBOOK 2015 EVENT REGISTRATION FORM OU" Gentle Path COUNSELLING SERVICES PRESENTS GAIL VAZ —O LADE owl FINANCIAL PATHWAYS TO PERSONAL WELL -BEING DATE: SEPTEMBER 10, 2015 VIP RECEPTION: 6:00PM • DINNER: 7:00PM m � Tickets are $125 each; tables of 8 are available for $800. TAX RECEIPTS: A tax receipt of $81.60 will be issued per ticket purchased at the $125 value. Tables of 8 will receive a tax receipt for $452.80. Charitable # 853777175 RR0001 Full Name: Email: Mailing Address: Name: Address: Company or Organization: Phone: com 20 Alma Street, Saint John, NB E2L 5G6 Phone 1.506.652.7284 Ext.355 Fax: 1.5D6.672.1783 marketing @gentlepathsj.com Postal City: Province: Code: Payment Options: ❑ Cheque (made payable to Gentle Path Counselling Services LTD.) ❑ VISA ❑ Mastercard ❑ Cash (cash orders will be accepted at our offices located at 20 Alma Street, Saint John, N.B.) El Invoice Name on Card: Card Number: Expiration Date: 12 GAIL VAZ OXLADE! "FINANCIAL PATHWAYS TO PERSONAL WELL- BEING" CELEBRITY FUNDRAISING DINNER FOR GENTLE PATH COUNSELLING SERVICES LTD. Sponsorship Levels ❑ Platinum Sponsorship - $10,000 ❑ Gold Sponsorship - $5,000 ❑ Silver Sponsorship - $2,500 ❑ Bronze Sponsorship - $1,250 ❑ Community Spirit (please specify # of tickets you are sponsoring for community members in need/students) Tickets ❑ Table (8 tickets) - $800 per table (please specify amount) ❑ Individual tickets - $125 each (please specify amount) ❑ I'd like to pick my tickets up at the event ❑ I'd like to pick my tickets up at the Gentle Path office (20 Alma Street) Do you require a vegetarian option for meal selection? ❑ Yes ❑ No Do you have any food allergies? ❑ Yes ❑ No (If yes, please specify below) ❑ Yes ❑ No Please add me to the Gentle Path Counselling Services Ltd. Mailing List 2 13 Gentle Path Counselling Services 2015 Celebrity Fundraising Dinner September 10, 2015 VIP Reception: 6pm Dinner: 7pm Keynote Speaker: Gail Vaz- Oxlade "Financial Pathways to Personal Well- Being" Gentle Path Counselling Services is a Counselling, Workshops, Educational and businesses in Saint John and surrounding fundraiser on Thursday, September 10th, speaker Gail Vaz- Oxlade. GAIL VAZ- OXLADE registered non - profit charitable organization that provides Support Group Services to families, individuals, groups and areas. Gentle Path Counselling Services will be hosting a 2015 at the Hilton Trade & Convention Center with keynote Gail is one of Canada's most successful and respected financial writers and has authored several bestselling books, including the #1 bestseller Debt -Free Forever, Money -Smart Kids and It's Your Money She is currently doling out her no- nonsense approach to finance as host of the television shows Money Moron, Princess and 'Til Debt Do Us Part, and is a radio host on CFRB 1010. Whether through marital discord, depression, family chaos, fear, anxiety, or anger, Gentle Path Counselling Services knows all too well how debt and financial mismanagement contributes to the chaos and breakdown of families and relationships. The team at Gentle Path feels strongly about partnering with others in the community to promote Financial Literacy and Wellness in greater Saint John. Through contributing to this event, you can help us do just that. "Providing residents of Saint John and southern New Brunswick with hope and healing opportunities through professional counseling, support groups, and educational group programs," OW-1y"T. Gentle Path COUNSELLING SERVICES Pathways to Hope 1 20 Alma St. Saint John, NB E2L 5G6 Ph: 506 -652 -7284 Ext, 355 Toll -free: 1 -888- 394 -4022 E -Mail: marketing((Dgentlpathsj.com Web: www.gentlepathsj.com Charitable number. 85377 7175 RR0001 14 PLATINUM * 40 tickets to speaking event $5000 SPONSORSHIP • 20 VIP Meet & Greet tickets $4000 $107000 • Option to play a 30 second video during event $1500 • Logo featured on Event posters, print ads & website $1500 • Inclusion in official radio advertising campaign $1500 TAX RECEIPT FOR • Inclusion in six - month social media promotion $1000 $3,364.00 • Logo on screen as platinum sponsor during keynote $750 • Company name mentioned prominently by Emcee $500 TOTAL VALUE = $15,750 ,GOLD • 20 tickets to speaking event $2500 SPONSORSHIP • 8 VIP Meet & Greet tickets $1600 • Logo featured on Event posters, print ads and website $1500 $5'000 . Inclusion in official radio advertising campaign $1500 • Inclusion in six month social media campaign $1000 TAX RECEIPT FOR . Logo on screen as gold sponsor during event $750 $1, 632.00 . Company name mentioned by Emcee at event $250 SILVER TOTAL VALUE = $9,100 SPONSORSHIP • 10 tickets to speaking event $1250 $2,500 • 4 VIP Meet & Greet tickets $800 • Company name (text)on Event posters, print ads $1000 TAX RECEIPT FOR ► Inclusion in social media campaign (3 months before) $500 $816.00 • Company name mentioned by Emcee at event $250 TOTAL VALUE = $3,800 BRONZE • 5 tickets to speaking event $625 SPONSORSHIP • 2 VIP Meet & Greet tickets $400 $1,250 • Inclusion in social media campaign (3 months before) $500 • Company name(text) on Event posters, print ads, posters $750 TAX RECEIPT FOR • Company name mentioned by Emcee at event $250 $408.00 TOTAL VALUE = $2,775 COMMUNITY Consider sponsoring tickets for community members in need, or high SPIRIT school /university business & finance students, so they can attend the event! Ticket prices are $125.00; tables of 8 are available for $800.00. TAX RECEIPTS: Tickets and sponsorship are partially tax - deductible. Table of 8: $107.00 Contact us. Email: marketing@gentleuaths!.com. Per Ticket: $$1.60 Call: 1- 506 -552 -7284 Charitable Number: 85377 7175 RR0001 15 oq�k; Parachute EI +EWT NG °h��'tiR €E5 SAVING LIVES. July 24, 2015 Mayor Mel K. Norton 257 Princess Street Saint John, NB E21, 4L1 Re: National Teen Driver Safety Week Dear Mayor Norton, On behalf of Parachute, Canada's leader in injury prevention, I am writing you today to draw your attention to National Teen Driver Safety Week (NTDSW) taking place from October 19th to 25th. This year, National Teen Driver Safety Week will focus on distracted driving, an important aspect of driver safety in Canada. Teen driver safety is an important issue in Canada — while young people only make up 13% of the licensed drivers, they account for approximately one quarter of all road - related injuries and fatalities. In Canada motor vehicle collisions lead to over 14,000 hospitalizations and 161,000 emergency room visits annually. In addition to the human cost, the financial cost is over $2.1 billion per year. We know that over 90% of these injuries, deaths and cost could be prevented. With these alarming statistics in mind, I think you would agree, now is the time to prevent injuries and let Canadians live long lives to the fullest. This is the third year Parachute is leading National Teen Driver Safety Week in Canada. Last year NTDSW witnessed an astounding amount of interest and support. This interest included recognition in multiple provinces and the federal government, support from hundreds of organizations from across the country and millions of media impressions on our target audience This year, we hope to grow this campaign event bigger. That is why we are asking you to introduce the attached proclamation to officially recognize National Teen Driver Safety Week in your jurisdiction and support NTDSW via social and traditional media. We would welcome an opportunity to discuss National Teen Driver Safety Week with you. Please let me know if you are interested in helping us raise the awareness of National Teen Driver Safety Week by supporting it with a proclamation. Thank you in advance for your dedication to teen driver safety. Parachute, stands ready to help Canadians live long lives to the fullest. Sincerely, 0�;ec r--- Louise Logan, B.A. JD President & CEO, Parachute 150 Egiinton Ave. East, Suite 300, Torantn, Ontario, IMP 1 E8 info @parachutecanada.org par;wititennada.orgr T647.776.5100 F416.596.2721 GhaOtable number: 13308 8419 RA0001 16 National Coaches Week Proclamation CITY OF SAINT JOHN Wednesday, July 29th, 2015 Coach New Brunswick 503 Queen St. Fredericton, NB E3B 5H1 The Honorable Mel Norton, Coach New Brunswick (NB) along with the Coaching Association of Canada (CAC) and its twelve other Provincial Territorial Partner Representatives (P'FCRs) have proclaimed September 196 -2711' to be National Coaches Week (NCW) in Canada. "NCW is a week to celebrate the tremendous positive impact coaches have on athletes and communities across Canada. This week is an opportunity to recognize coaches for the integral role they play by simply saying Thank You Coach." We have more than 8,000 Coaches in the province, most of which are volunteers. These Coaches dedicate their time and energy to supporting NB athletes on and off the field of play, and are integral to the success of the NB sport system. We encourage you and the City of Saint John to join us in raising awareness of NCW by saying "Thank You Coach ". Additional information on NCW is available at; www .coach.ca/nationalcoachesweek Coach NB is a not for profit organization that leads, promotes, supports and delivers coach education and ongoing learning through collaborative partnerships in all stages of life. For more information on NCW or about Coach NB please contact the Executive Director, Manon Ouellette via e -mail at director Acoachnb.com orbyphone 506 -444 -3888. Sincerely yours in Coaching, J Jason Dickson, President of Coach New Brunswick COACH,�I ENTRAINEUR (NJ "Leading the Way in Coach Excellence" 17 Proclamation de la Semaine Nationale des Entraineurs VILLE DE SAINT JOHN Le mercredi 29 juillet, 2015 Entraineur Nouveau - Brunswick 503 Queen St. Fredericton, NA E3B 5H1 Monsieur le Maire, Entraineur Nouveau- Brunswick (N. -B), 1'Association Canadienne des Entraineurs (ACE) et ces douze autres representants provinciaux ct territoriaux de la formation des entraineurs (R.PTFE) sont fiers de presenter la Semaine Nationale des Entraincurs (SNE), du 19 an 27 septembre 2015. « La SNE est une semaine pour celebrer 1'enorme impact positif des entratneurs sur les athletes et Ies communautes a travers le Canada. Cette semaine est 1'occasion de reconnaitre les entraineurs pour le r6le qu'ils jouent en disant simplement Merci Coach. >> Nous avons plus de 8000 entraincurs dans la province, et la plupart le sont a titre benevole. Ces entraineurs consacrent leur temps et leur energie a soutenir les athletes du N. -B sur la surface de jeu et a 1'exterieur, et font partic integrale du succes du systeme de sport du N. -B. Nous vous encourageons, vous et votre municipalite de Saint John, a vows joindre a nous dans nos efforts de sensibilisation dans le cadre de la SNE en disant <« Merci Coach >>. Vous trouverez plus de renseignements a propos de la SNE a www.coach.ca/semainenationaledesentraineurs Entraineur NB est un organisme a but non lucratif qui dirige, promeut, soutient et oflre aux cntraineurs des activites de formation et de perfectionnement professionnel grace a des partenariats coRaboratifs a toutes les etapes de la vie. Pour en savoir plus an sujct de la SNE ou d'Entraineur NB, veuillez communiquer avec la directrice generale, Manon Ouellette, a directorAcoachnb.com on an 506 - 444 -3888. Votre partenaire en entrainement, U Jason Dickson, President d'Entraineur Nouveau - Brunswick COA[H1UB ENTRAINEUR "Tracer la voic en matiere d'excellence des entraineurs" M Hamilton July 16th, 2015 Mayor Mel K. Norton 15 Market Square PO Box 1971 Saint John, NB E2L 411.1 THE OFFICE OF MAYOR ElSFNBERGER CITY OE HAM ILTON To the Mayor and Members of Council: 3 q3- RECEWED AUG 0 4 21115 As you may know, on 15 April 2015, the City of Hamilton passed a Roads — Equipment Installation By -law regulating the installation of equipment on, in and under its road allowance, including the community mailboxes being installed by Canada Post as it eliminates home delivery. Canada Post's challenge to the By -law, an application to Ontario's Superior Court, has been successful. On 24 June 2015, the City's Council recommended that this decision be appealed to the Ontario Court of Appeal. In making their recommendation, they considered an opinion provided by the Honourable Ian Binnie, which is attached to this email. Mr. Binnie's firm of Lenczner Slaght has been retained. The City of Hamilton's position, in short, is that municipalities have the authority to reasonably regulate their road allowance, and can apply minimum standards to the community mailboxes which ensure the protection of persons and property without conflicting with Canada Post's authority to determine how the mail is delivered. On 25 June 2015, the Federation of Canadian Municipalities decided to seek intervenor status on the appeal. In doing so, FCM states that it is not questioning Canada Post's policy decision to eliminate door - to -door mail delivery, but is supporting municipalities' rights and duties to manage the road allowance for the benefit of all users. We are asking for your support in this appeal by means of a financial contribution. Any questions you have should be directed to Janice Atwood - Petkovski, City Solicitor, 905 -546 -2424 ext.4636, Jan ice .Atwood- Petkovski @ ham i Ito n_ca. We would appreciate your early response. Thank you for your serious consideration of this matter. Sinc y, CZ' I — Fred Eisenberger Mayor Attachments Hamilton Roads — Equipment Installation By -Law http: / /www2.hornifton.ca/NR/ tQo?lyres/89365AF5- RECE -4DC5 B26C-3FD4588F0B3n115091.pdf Ontario Superior Court Decision hops: /Jwww. canli(orq /en�[onZ2nscldoc/ 1015 /1035onse3615/2015onsc3615. html ?search UrlHash= AAAAAQAUY2FuYW "RhIHBvc3QQaGFtaWxOb 24AAAAAAQ & res u l tl n d ex -1 71 Main Street, 2nd Floor, Hamilton, ON L8P T: 905 -546 -4200 E: mayor @hamilton.ca Authority: item 3,1, Motion CM: April 15, 2015 Bill No. 091 CITY OF HAMILTON BY -LAW NO, 15 -091 To Regulate the Installation of Equipment on Roads and to Delete portions of The Corporation of the City of Hamilton By -law No, 89 -77 and The Regional Municipality of Hamilton- Wentworth By -law No. R77A 09. WHEREAS sections B, 9 and 10 of fhe' Municipal Act, 2001 authorize the City of Hamilton to pass by -laws necessary or desirable for municipal purposes, and in particular, paragraphs 4, 5, 6, 8 and 10 of subsection 10(2) authorize by -laws respecting public assets of the municipality, the economic, social and environmental well -being of City, the safety and well -being of persons, the protection of persons and property and structures; AND WHEREAS the City of Hamilton is responsible for ensuring that • persons are protected from injury; property is protected from damage; and disruption is minimized for those using the road as well as for abutting properties, when work is carded out and equipment is installed on, in or under Its roads; AND WHEREAS the Municipal Act, 2001 authorizes the City of Hamilton, amongst other things, to delegate its authority, to impose fees or charges on persons for services or activdlles provided or done by or on hahalf of It, to provide for inspections and inspection orders, and to make orders to dlseomtinuo activity or to do work; NOW THEREFORE the Council of the City of Hamilton enacts as follows: PART If - DEFINPRONS 1.1 In this By -law: 'City' means the municipality of the City of Hamilton or the geographic area of the City of Hamilton as the €ontext requires; "Director" means the Director of Engineering Services of the Public Works Department for the City and his or her designoto or successor; To Regulate the Irstallatron of Equipment on Roads and b Defefe portions of The Corporation of the Cry of Hamilton By -faw No. H6-77 and The Regienaf Munlclpathy of HamlRor Wentworth By -law No. 77 -102 Page 3 of 13 PART 2 - APPLICATION OF BY-LAW 21 This By-law applies to all roads. 2.2 This By-law does not apply to any work which is carded out by the City, its employees, agents or contractors. 2.3 The Director may waive the application of all or part of thia By -law if he or she Is satisfied that the work is adequately regulated by an agreement w tit the City or another form of approval given by the City, 2.4 Nothing In this By -law Is to be construed as permitting anything which is prohibited under federal or provincial legislation, and where there is a conflict in this respect between federal or provincial legislation and this By -law, the federal or provincial legislation prevails, PART 3 - GENERAL PROHIBITIONS 3.1(1)No person shall undertake any work without first obtaining a permit In accordance with this By4ow and the Roads — Equipment Installation Manual. (2) Despite subsection 3.1 (1), emergency work may he undertaken without first obtaining a permit if the Permit Application Office is notified no lifer than 45 hours after the emergency work is commenced and a permit is applied for as soon as possible after the Permit Application Office is notified. 32 No permit holder shall carry out or permit the carrying of work that is not In Compliance with this By -law, the Roads — Equipment Installation Manuel and all conditions of any permit issued under this By -law. 3.3 When undertaking work, the permit holder shall produce a copy of the permit to the Director or an Officer upon request.. 3.4 Every person undertaking work shall comply with all applicable statutes, regulations, standards, codes, by -laws, rules and similar requirements. 3.5 No person shall hinder or obstruct, or attempt to hinder or obstruct any person who is exercising a power or performing a duty under this By -law or the Roads — Equipment Installation Manual. 3.6 No person shall provide false or inaccurate information in an application for a permit Issued under this By -law or in any document or thing required to be submitted by this By -law or the Roads — Equipment Installation Manual. 20 To Regulate the Installation of Equipment on Roads and to Delete portions of The Corporation of the C or Hamilton By-aw No. 8E -77 and The Regional 1AMcipafiry, of Hamilton- Wentwonh By-law No. 77-109 Page 2 of 13 "emergency work' means work an existing equipment required to reduce or eliminate a situation or an impending situation that constliutes a danger that could result in serious harp to persons or substantial damage to properly, Including the loss of an essential service or damage to other Infrastnroture/eq uipmerd; 'equipment° includes underground conduits and pipes, cabinets, poles, towers, anchors, guy wires, brackets, cross arms, insulators, foundations, overhead and underground conductors, wires, lines, cables and transformers, access Nodes, ancillary appliances and fittfngs and reasonably required associated protective Installations; 'Officer means a person appointed by Council, by the Director, or under this By- law, to administer or enforce this By -law and includes a person employed by the City whose duties are to enforce this By -law; "permit` means a permit issued under Part 4 of this By -law to do work as set out in Appendix M of the Roads — Equipment Installation Manual; 'Permit Application Office' means an office set out in Appendix A of the Roads — Equipment Installation Manual; "permit holder' means a person to whom a permit has been Issued and includes persons doing work on behalf of the permit holder, "Person' includes any individual, fmn, association, partnership, corporation, company or organization of any kind: "read" means a road under the jurisdiction of the City and includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is Intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof, 'Roads — Equipment Installation Manual' means the Roads — Equipment Instailafion Manual as approved by the Director from time to time; and 'work' means work on equipment that affects any road and includes any excavation, or installation, repair, replacement or extension of equipment on, In or under ora road; To Regulate the Instailadon of Equipment Or Roads and to Delete portions of The Corporatlon of the City of Hamilton By-law No, W -77 and The Regional Wnh4ality of Halnritnn- Wemworth Bylaw No, 77 -149 Page 4 of 13 PART 4 - MORATORIUM - EQUIPMENT ACCESSED BY THE PUBLIC 4.1 The purpose of Part 4 Is to temporarily stop work with respect to the Insla9alion of equipment accessed by the public (community mailboxes and any sfmilar equipment) while the Director develops appropriate standards to he added to the Roads — Equipment Instailatlan Manual and takes all other necessary steps for the processing of these permits. Temporarily stopping this work will ensure that the installation of large numbers of community mailboxes by Canada Post Corporation in established neighbourhoods is regulated In accordance with appropriate standards, 4.2 From the date this By-law comes into force until 120 days after the day on which Canada Post Corporation pays for the first 500 permits for community mailboxes; (a) no person shall undertake anywork to install community mailboxes; (b) the Direclorshall not consider an applicafien or issue a permit with respect to the installation of community mallboxes. 4.3 Paragraph 4.2(b) applies even I an applicaSon with respect to the installation of community mailboxes was made before this By -law came into force. PART 5 - PERMIT APPLICATION 5.1 A person applying for a permit shall submit a completed application to the Director that is in accordance with Chapter 4 of the Roads — Equipment InstaOatian Manual and includes: (a) the name, municipal address, telephone number and email address of the person responsible for the work and; (i) the name, position, telephone number and email address of an Indivldual contact, available at all times while the permit is in affect, for that person; (ii) the name(s), telephone numbers) and email address(es) of the most senior field personnel of that person or of their agent servant, employee, subcontractor or licensee assigned to oversee the work; (b) a description of the type, purpose and location of the work including the name(s) of the rdad(s) and the nearest municipal addross(ss); (c) the scheduled starting date of the work and length of time estimated to complete the work; (d) any proposed lane closure, road closure or sidewalk closure; To Ragufatathe Instaliatlon of Equipment on Roads and to 17eie1!a P0Merss of Tha Corporation of the City of Hamilton ey-law No. 88 -77 and The Regional Municipality or Hamilton- Wentworth Bir4aw No. 77 -189 Page 5 of 13 (e) the requirement for any proposed removal or hogging of a parking meter, prohibition or curb parking, relocation of a bus stop, change to pavement markings or change to a traffic control device, including a temporary adjustment to traffic control signal timing or Interference with a traffic signal loop; (f) whether the work is emergency work and the nature of the emergency; (g) a signed indemnity satisfactory to the Director, (h) evidence of insurance coverage satisfactory to the Director, 0) security as required by the Director; G) an agreement with the City with respect to work as required by the Director, (k) revised or additional information to determine If the permit should be Issued as required by the Director and (I) payment of the prescribed application fees In a manner as required by the Director. 5.2 The Director may Issue a permit after receipt of a completed application, including any revised or additional information required by him or her, and the prescribed application fees. In making his or her decision to issue or refuse a permit, the Director shall have regard for the Roads — Equipment Installation Manual, including, but not limited tot (a) the moratorium on newly Improved roads; and (b) the requirements for alignments, services, horizontal and vertical services, depth of cover, stntctiras with surface access and common trenching. 5.3(1) The Director may refuse a permit If the person responsible for the work: (a) is not In compliance with this By -Saw or the Roads - Equipment Installation Manual; (b) Is not in compliance with this By -law or the Roads - Equipment Installation Manual with respect to another permit or (c) has not paid any penalty or court awarded coats resulting from a legal proceeding relating to the .Bylaw or the Roads - Equipment lnstaflation Manual. 5.4 A permit expires: (a) on the dale the wort is completed or as set out in the permit, whichever comes first; or (b) on notice of revocation by tha Director, To Regulate the Installation of Equipment on Roads and to Delete portions of The Corporahon of the City of Hamlllon 9y -taw No, 86-77 and The Regfonal Municfpalilyofiiamlften- Wentworth By -law No. 77 -109 page? of 13 (d) producing a copy of the permit at the location of the work upon demand; (e) carrying out the work diligently and in a good and workmanlike manner Including: (t) taking proper precauttons to protect individuals from injury and property from harm; (iQ damaging the road and all existing equipment as little as passible; and {iii) restoring the road at least to the condition it was in before the work commenced; and (1) paying all prescribed fees. BA The Director may, on his or her own initiative: (a) attar or revoke the terms and conditions of a permit after It has been issued; or (b) Impose new terms and conditions in a permit. 6.5 The Director may immediately suspend or revoke a permit issued under this By- law, in writing, whore the Director is satisfied that a suspension or revocation is necessary in an emergency situation of Immediate threat or danger to a road, any property abutting a road or to any person, 6.6 The Director may revoke a permit if: (a) in his or her opinion the permit holder. (i) fails to comply with the conditions of a permit, this Bylaw or the Roads - Equipment Installation Manual; (it) fails to notify the Director immediately of any of the changes referred to in subsection 6.2(t); (iri) fails, within 30 days after the issuance of the permit, to seriously commence the work; (iv) substantially discontinues the work for a period of more than 30 days; (v) provides false or inaccurate information in the application for the per milt; or (b) any person doing work on behalf of the permit holder has failed to comply With any applicable statutes, regulations, standards, codes, by -laws, rules or similar requirements. 6.7(1) The Director may give notice of the suspension or revocation of a permit by contacting a permit holder in writing, by telephone or by email in accordance with the contact information provided on the permit application. 21 To Regulate the Installation of Equtpment an Reads and to Delete podfons of The Corperalion of the City of Hamilton By-law No, 88-77 and The Regiona! MunluWalily of Hamilton- wentworal ay-law No. 77 -109 page 6 of 13 5.5(1) If the work will net be completed before the permit expires under paragraph 5.4(a), the permit holder may apply for an extension not less than seven days prior to the expiry date. (2) The Director may approve an application loran extension having regard for. (a) the work to be completed during the flAonslar; (b) the progress of the wort up unlithe date of the appfrcation; (c) the performance of the permit holder up until ft date ofthe application; (d) any potential conflict that may result Win the extension with other planned or ongoing work; and (e) the safety and convenience of the public (3) A permit holder cannot apply for more than one extension and shall make a fresh application under section 5.1 for any other continuation or resumption of work commenced under an expired permit PART 6- PERMITS - GENERAL 6.1 A permit Issued under this By-law is the property of the City and is not transferable. 6.2(1) A permit holder shall immediately inform the Director of any change to: (a) the Information contained in an application for a permit; (b) the Information contained in a permit that has been issued; (o) the characteristics of the work for whoh the permit has been issued; or (d) cancellation of the work. (2) The Director may require any one or more of revised or additional Warnation, additonaf prescribed fees, or a fresh application with respect to a change under subsection 6.2(1). 6.3 (1) The Director may impose conditions as a requirement far obtaining or continuing to hold a permit issued under this By-law that he or she considers appropriate for the protection of a road, any property abutting a road or of any person. Such conditions may include but are not limited to: (a) giving the Dire" notice of the date the work will commence at least five days in advance and idantifying who will be carrying out the work; (b) giving the Director notice of any change to the commencement or completion dates immediately; (c) giving the Director notice of the date the work has been completed no more than five days after completion; To Regulate the tadeliarion of Equipment on Roads and to Delete portions of no Corporation of the City of Hamilton By -raw No. 85 -77 and The Regional Munldpalay of HamiCan- Wentworth By4aw No, 71 -109 Page a of 13 (2) A permit holder shall give notice to the Director in writing-by registered mail or by email In accordance with the contact information pmvlded in the Roads - Equipment Installation Manual. PART 7- ADNIM16TRATION AND ENFORCEMENT General 7.1 The Director is authorized to negotiate and enter into agreements with respect to work as requ7rad to ensure compliance with this Bylaw and the Roads - Equipment Installation Manual and to generally protect the City's interests. 7.2 The Director is authorized to administer and enforce this By -law including but not limited to: (a) arranging for (i) the assistance or worst of City staff, C ;fy agents or the assistance of police officers; (ti) the making of orders or other requirements and the imposition of conditions as authorized under this By -law; (1h) the obtaining of court orders or warrants as may be required; (Iv) the commencement of such actions on behal of the City to recover costs or restrain contraveniron of this By -Taw as deemed necessary; and (b) prescribing the format and content of any forms or other documents including the Roads - Equipment installation Manual required under this By -law. 7.3 The Director may assign Officers to enforce this By -law and Officers so assigned or appointed by Council to enforce this By -law shall have the authority (a., (a) carry out inspections; (b) make orders or other requirements as authorized under this By -law and the Roads- Equipment Installeon Manual; and (c) give Immediate effect to any orders or other requirements made under this 13y -law. 7.4 The Director, the City's Manager of GeomatirslCorrdor Management, and all City employees in the Geomaties and Corridor Management Section of the Engineering Services Division of the Public Works Department of the City of Hamilton are appointed as officers for the purposes of the administration and To Regulate the Installation Of Equrpment on Roads and la Delete dons of The Corporation d Ore City of Hamilton Bylaw No, 115.77 and The Regional Muriel of RamAon- Werhvodh By -law No, 77.109 P%a a of 13 enforcement of Oils By -law and the applicable sections of the Municipal Act, 2001, 7.5 The Director may assign duties or delegate tasks under this By -law to be carried out in the Director's absence or otherwise. 7.6 All &lfotmation submitted under this By -law, including ail information submitted for any permit Issued under this By -law, may be made avairablo to any member of the public subject to the Mutdcfpal Freedom of lnformatfon and Protection of PmacyAct, If requested. Fees 7.7 All fees referred to In this By -law, - including fees for services provided, shall be as set out in the City's user Fees and Charges By -law, or as otherwise set am approved by Councif from lime to time. Entryand Inspections 7,9 An officer may enter on land at any reasonable time and in accordance with the conditions set out in sections 435 and 437 of the Municipal Act, 2001 for the purpose of carrying out an inspection to determine whether or not the following are being complied with: (a) an order or other requirement made under this By -law; (b) a conciltion of a permit issued under this Sy -law; or (c) an order made under section 431 of the Muricipal Act, 2001, 7.9 An Officer, for the purposes of the Inspection under section 7.8 and in accordance with the conditions set out in section 439 of the Municipal Act, 2001, may. (a) require the productiou for inspection of documents or things relevant to the inspection; (b) Inspect and remove documents or things relevant to the inspection for the purpose of making copies or extracts; (ol require information in writing or otherwise as required by an Officer from any person concerning a matter related to the inspection; (d) alone or In ccrjunmfon with a person possassing special or expert knowledge, make examinations or take tests, samples or photographs necessary farther purposes of the inspection. 7.10 An Officer may undertake an inspection pursuant to an order issued by a provincial judge or justice of the pace under section 438 of the Municipal Act, 2001, In accordance with the conditions set out in that section, where he or she To Regulate the Installation of Equipment an Roads and to Delete poNons of The Corporalon of the City of Hannan By-law No, a6-77 and The Reglcnal Municipality of HamrlEco- Wenhvonh By -law No. 77 -100 Page 11 of 13 7.16 Where a time frame Is set out in an order or other document for carrying out any action, an Officer may extend the time for compliance beyond the established time frame provided such extension is required and is acceptable to the Officer. City Carrying Out Work 7.17 Where a person does not comply with a direction or a requirement, Including an order or a condition of a permit under this By-law to do a matter or thing, the Director, with such assistance by others as may be required, may carry out such direction, requirement or order at the person's expense. 7.18 Where the costs of doing a matter or thing under section 7.17 are estimated to bet (a) up to but not Including $100,000, the Director may proceed witheutfurther approval and in accordance with the CitWs Procurement Policy; or (b) $100,000 or greater, the Director may proceed with approval of an authorized person or of Council and In accordance with the City's Procurement Policy. 7.19 The City may recover the costs of doing a matter or thing under section 7.17 by means of any one or more of: (a) bringing an ac inn; (b) adding the costs to the tax roil and collecting them in the same manner as property taxes and such casts shall include an annual interest rate of 15 per tend commencing on the day the City incurs the costs and ending on the day the costs, including the interosi, am paid in full; (c) realizing an security provided for this purpose; or (d) charging a fee as set out in the Chys User Fees and Charges By -law oras otherwise set and approved by Council from time to time. 720 The amount of the City's costs, including interest to the date payment is made in full, constitutes a lien upon the land, upon the registration of a notice of lien upon the rand. PART 6 — PENALTIES 8.1 Every person other than a corporation who contravenes any provision of this By- law is guilty of an offence and upon conviction is )table for every day or part thereof upon which such offence occurs or continues, to a fine of not more than $10,000 for a first offence and not more than $25,000 for a subsequent offence. 8.2 � Every corporation that contravenes any provision of this By -law is guilty of an offence and upon conviction Is liable for every day or part thereof upon which 22 To Regulate the Installation of Equipment on Roads and to Delete portions ofTha Corporation of the City of Hamilton By-law No. 66 -77 and The Regional MunIcIpaliEy, or FfemiPlon- lNenlzvodh By -law NO. 77 -106 Page 1 D of 13 has been prevented or is likely to be prevented from conying out an inspection under section 7.8, Orders and Other Documents including Delivery 7.11 If an Offlcar is satisfied that a contravention of this By-law has occurred, he or she may make an order requiring the person who contravened the By -law or who caused or permitted the contravention or the owner or occupier of the property on which the contravention occurred to discontinue the contravening activity. 7.12 An order under section 7.11 shall set out (a) reasonable partculars of the contravention adequate to identify the contravention and the location of the premises on which the contravention occurred; and (b) the date or dates by which there must be compliance with The order, which may be of immediate effect should the Officer determine that the circumstances warrant. 7,13 If an Officer is satisfied that a contravention of this By -law has occurred, he or she may make an order requiring the person who has contravened this By -law or who caused or permitted the contravention or the owner or occupier of a premises on which the contravention occurred to do work to correct the contravention. 7.14 An order under section 7.13 shall set out (a) reasonable particulars of the contravention adequate to identify the contravention and the location of the premises on which the contravention occurred; (b) the work to be completed which may include but is not limited to requiring that prior to performing any work, all necessary pem111s or other approvals be applied forand "tried. (c) the date or dates bywhtch the work must be completed; and (d) notice that If the order is not complied with, then the work may be done at the expense of the person ordered to do the work 7,15 An order under section 7.11 or 7.13 may be. given by contacting a permit holder in wilting or by email in accordance with the information provided on the permit application or, ifthere, is no permit application, hycontacting the person the Director determines to be responsible for the work personally or by registered mail at their last known address. To Regulate the Installation of Equipment on Roads and to Delete portions d The Corporation of the city of Hamiltcn By -law No. 86 -77 and The Regional Municiparily or Hamillon- Wentworth By-law No. 77 -169 Page 12 of 13 such offence occurs or continues, to a fine of not more than $50,000 for a first offence and not more than $100,000 for a subsequent offence. &3 Any person who contravenes an order made under th is Ely -taw, or an officer at director of a corporation who knowingly concurs in such a contravention by the corporation, is guilty of a continuing offence and upon conviction is liable to a daily fine or penalty of a maximum of $10,000 for each day or part of a day that the offence continues, and despite section 8.1 and se tlen 8.2, the total of all the daily fines imposed for an offence is not limited by the fine amounts listed in those sections. 8.4 Every person who Is convicted of an offence under this Byelaw may be liable, In addition to the fines established under sections 8.1, 6.2 and 8.3, to a special fine, which may exceed $100,000, designed to eliminate or reduce any economic advantage or gain from contravening this By -law or failing to comply with an order made under this By -law. 8,5 Where a person has been oonvicied Oran offence, the court in which the conviction has been entered and any court of competentjurisdiclion thereafter may, In addition to any other remedy and fo any penalty Imposed by this By -law, make an order prohibiting the continuation or repetition of the offence by the person convicted, &.6 Where any person contravenes any provision of this By-law, such person shall be responsible for all costs incurred by the City related to the contravention. PART 9 - GENERAL PROVISIONS 9.1 This By -law may he referred to as the Hamilton Roads - Equipment Installation By -law or the Roads - Equipment Instaflation By -law, 92 If a court of competent jurisdiction declares any provision or part of a provision of this By -law invaftd, the provision or part of a provision is deemed severable from this By -law and it is the intention of Council that the remainder of this By -law shall continue to be in force. PART 10 - DELETIONS, TRANSITION AND ENACTMENT 10.1 Sections 6, 10, 12, 13 and 14 of The Corporation of The City of Hamilton By -law No. 86 -77, section 6, 10, 12,13 and 14 of The Regional Municipality of Hamilton - Wentworth By -law No. R77 -109 are repealed. 7o Replete the Imtallanon of Equipment on Roads and to f]edale ponWre or TMe Corpomllon of the City Of Hsmifton By-law No. 86 -77 and The Regional Muniapality of HOMROn- WenlwoM By-Rew No. 77 -109 Fag. 13 of 13 10.2 All approvals with respect to work as defined In this By -laic, that are in effect at the fime, this By -faw comes into force, are continued and are subject to this By- law with all necessary madiFsations. 10.3 This By -law comes into farce on the date of Its passing PASSED this 15" day ofApdi, 2045. Fred Ellenberger Jan Pilon Mayor Act g City Clerk 23 irpnsttppdinc • --------------------------------------------------------------------------------------- 0 alr• Ah PRESENTATION TO THE CITY OF SAINT JOHN COMMON COUNCIL PUBLIC HEALTH DIETITIAN GISELLE POWELL RD 24 AUGUST 17,TH 2015 Breastfeeding in New Brunswick Breastfeeding Una-I can improve the neaitn or our population by reducing the risk of diseases and illnesses. 80% of mothers choose to breastfeed their newborn baby Only 21.5 %are still exclusively breastfeeding at 6 months Sources: Stats Canada (2o14) & Northrup, Erin. Community Breastfeeding Support. UNB. November 2012 Breastfeeding in New Brunswick -------------------- EM -------------------------------------------------------------------------------------- 01b -------------------------------------------------------------------- Research suggests that many women stopped breastfeeding earlier than they had planned to Many mothers who choose to breastfeed face stigma in public places They are often told: "you're not allowed to do that here" "asked to cover up" "there's a bathroom down the hall" 26 A Breastfeeding Friendly Community helps mothers feel comfortable breastfeeding anywhere, anytime. � t • h It also benefits the entire community... 27 =o= Attract Young Families 0 Improve Health 29 0 ---------- ------ - - - - -- ------------------------------------------------------------------------- m - -- - -- -- - -- -------------------- Save Money 30 =o= M ------------------------------------------------------------------------------------- M ----------------------------- Protect the Environment 31 =o= Provide Food Security 32 You can make a difference -- 0 By supporting and creating an environment where families feel welcome to breastfeed anytime, anywhere, you can spark a positive social change that can impact: Health Food Security Economics f 1 I Environment M 33 lot- irposttPPdina Friend • We invite the City of Saint John to sign the pledge! 34 J =MO r;rw ------ Bre0stfeeding Friendly Community Pledge J The City of Saint John will create a supportive environment choose to breastfeed by; m for our employees and others in our comunitywho I Informing all stedr that the right to breastfeed anywhere, anytime is protected by th e Canadian Charter of Rights and Freedoms. o Offering employees sufficient break time to their infant or pump milk. either feed o Openly showing support by displaying theBreastfeeding Friendly sign in our buildings and postingour pledge and signs on our city's website. o Providing a place for a moth er to breastfeed discretely if requested. o Defending mother's right to breastfeed is criticized for doing so, in public if she Mayor's Signature Dane Anytime, Anywhere N.B. Breastfeeding Friendly Communities Rothesay - - �O, Grand -Bay Westfield New Maryland Perth Andover Woodstock Bath • Florenceville- Bristol Edmundston Grand Falls St- Quentin Kedgwick She"diac http: / /WWW2.gnb.cal content /gnb /en /departments /ocmohlhealth}$eoplel content/ bfi/ DirectoryBreastfeedingFriendlyPlaces .html Thank you! 36 Saint John Economic Development Agency Review Final Document —June 8t" 2015 CONROD 37 STRATEGIC BUSINESS CONSULTING Saint John Economic Development Agency Review Terms of Reference — Acting upon a request from the Saint John City Mayor's Office, a review of four Economic Development Agencies was undertaken, including: • Interview sessions with each agency (GM and Board Chair). The sessions explored perspectives on agency mandate, strategies, performance, & interactions with other economic development stakeholders. • Comparisons with several other municipal economic development models and the metrics. Key attributes were identified that contribute to performance. • Facilitate a session with leaders of the four agencies to review findings and to challenge agencies where opportunities may exist for alignment with strategy. • Report back to Mayor's Office on findings. CONROD 38 STRATEGIC BUSINESS CONSULTING Saint John Economic Development Agency Review Why now? • Expressions of interest (or concern) had been submitted to Saint John City Mayor's Office regarding the current model for economic development. • Discussions (musings) in the media that a merger of the 4 agencies might save money or be more effective. • Interests by the four agencies to work together for common purpose CONROD 39 STRATEGIC BUSINESS CONSULTING Agency Interviews and Research Activities 1. Enterprise Saint John — Apr 2nd (Steve Carson & Larry Hachey) 2. Industrial Parks Ltd. — Apr 3rd (Brian Irving & Ken Anthony) 3. Discover Saint John — Apr Stn (Allison Fraser & Jillian McKinnon) 4. Saint John Development —Apr Stn (Kent Maclntyre & Stephen Alexander) Interview meetings provided an open and informative dialog. The information exchange was beneficial and documents requested were provided during and following these meetings. Some 40+ documents in total were provided and analyzed following these meetings. Agency interview and profile data is contained in Appendices A -1 thru A -4 CONROD 40 STRATEGIC BUSINESS CONSULTING Research Activities 1. Halifax Partnership (May 7th, 2015) — Fred Morley — Executive Vice President and Chief Economist of the Halifax Partnership 2. Ignite — Fredericton (May 71h, 2015) — Larry Shaw — Chief Executive Officer 3. Charlottetown Area Development Corporation (May 11th, 2015) - Ron Waite — GM 4. Moncton 3+ Corporation — Did not respond to phone call requesting an interview. Interviews with the contacted individuals were conducted by telephone and were open and very constructive. This research detail is contained in Appendices B -7. Secondary research reported on performance indicators from various sources including CRA, CFIB, Statistic Canada, Conference Board of Canada. This research detail is contained in Appendices B -1 thru B -6. Additionally, a funding comparison with HRM agencies is provided in Appendix B -8. Editorial Note: Interviewees spoke highly of Saint John's development organizations. CONROD 41 STRATEGIC BUSINESS CONSULTING Researching Metrics for Comparison Headline Indicators Economic Developers Association of Canada (EDAQ reports that • Business Confidence — CFIB Entrepreneurial Index Its membership measure: — Loosing Ground (78th - -> 981h position) • Consumer Confidence — CRA Urban Report — Trending Lower (Index 97.3 -> 94.7) Top Ten Measures used in Canadian Economic Development • Employment —Statistics Canada Answer Options Response Response Percent Count — Gaining (ahead of new job target) New h5inesses upened 73,4% 69 Population 67.D% 63 • Immigration — Conference Board lobs created full time 60.69& 57 — Struggling to Attract Newcomers 'JVorkforce 60.6% 57 Inquiries received 59.6% 56 • Population Growth — Statistics Canada New h5nessinuestmentattracted 58,5% 55 Building permits - Commercial 53.2% 5Q — Slight increase in CMA statistics Building permits - Institutional 51,19 48 Business closures 48,99 46 Unemployment rate 47,9 % 45 Performance Metrics details are contained In the Appendices to this presentation CONROD 42 STRATEGIC BUSINESS CONSULTING International Economic Development Council Activities ManagedlPerf6rmed Whk* of thmm ecorvornic development acdvitles do you manage or perform? business retention and expansion mai-ketincgfbuslness recruitment researchfanalysis small business start -ups and support tourism development or promotion neighborhood/community development downtown deu•elopment grant wrMng workforce development property € eveleprnentlredeveloplrrient other international END exportfimpert assistance) tecb nology economic. + development government procurement provide leans and grants base: all 190 Canadian respondents (muftiple answers) CONROD STRATEGIC BUSINESS CONSULTING 1 83% 75% 72 67% - 61% 57% 52% 52% 46% IEDC survey highlights the key 41% Activities performed by the 190 389/° Canadian Respondents. 3 89A 34 9/6 24% Saint John Agencies compare 23$ well with peers on many top priority. 43 More discussion on marketing and business recruitment needed. Initial Findings • The four agencies in Saint John have distinctive purposes or missions and each mandate is documented in the respective acts of incorporation. • Each agency is governed by a board of directors and board members have been made aware of the agency mission through participation in periodic planning and priority setting sessions for each agency. • Boards meet regularly to review & approve plans and expenditures. Agencies have or are in the process of implementing benchmarking performance standards relative to the sector in which they operate. CONROD 44 STRATEGIC BUSINESS CONSULTING Initial Findings • Selective agencies have also been mandated to perform specific operations - type responsibilities. Management time is therefore not fully dedicated to economic development activity. Examples: — Operations associated with the Market Square Complex (SJ Development Corp. is Head Lessor) and surrounding waterfront properties and assets (small craft facility, parking garage, boardwalk, loyalist Plaza, courtyard) are administered by SJDC. In 2015, the SJDC will receive total revenue of $665,000 of which $311,000 (47 %) will be directed towards economic development and $354,000 allocated to property operational requirement. Included in the $665,000 is the City of Saint John's contribution of $275,000 of which $115,000 (42 %) is directed to economic development and $160,000 (58 %) allocated to property and asset management. — Operations activity at Saint John Industrial Parks include ( <$35K) on tree replacement, ditch reinstatements, grass mowing, signage) — At Discover Saint John, $116K is associated with the operations of the Visitor Information Centers (for employee salaries, uniforms) and this could be economically rationalized as increasing visitor spending and length of stay. — Note: PNB is currently examining possible changes to the hotel marketing levee collection and distributed process. • Overall, this situation is not uncommon and has been observed in other municipalities. If budgets are constrained at the agency, these activities could fall back to City Hall. CONROD 45 STRATEGIC BUSINESS CONSULTING Initial Findings • Economic Development is a competitive activity. Relevant expertise and specific segment knowledge does and must continue to exist in each agency within the economic development eco- system. — Attracting and growing Industrial Firms is distinctly different from attracting Tourism Consumers. • Agencies must also develop the necessary contracting partnerships. — Development Initiatives often involve overseeing both internal and external expertise and sector - specific specialists at each stage of development. • City Council may not fully appreciate the nature of the differing aspects of each agency and activities in a total economic development picture. — Opportunity to provide a learning session to council may be of benefit. CONROD 46 STRATEGIC BUSINESS CONSULTING Initial Findings • Operating budgets for the four agencies are funded from diverse sources and reaches beyond the Saint John City budget. — Funding sources include Private Sectors Partners, Municipal Partners, Federal and Provincial Governments, Industry Association and Levies, Advertising Revenues, and Operating Revenue surplus. — Operating grant contributions provided by City Hall to the agencies are effectively leveraged to achieve the required agency operating budgets. (Saint John is leveraged by 2.64 times & Halifax is leveraged by 2.57 times as a marketplace comparison) — Total operating funds for the 4 agencies in Saint John is slightly lower than HRM agency funding when compared on a normalized (per citizen) basis. (Saint John agencies are funded at $38.5 / citizen and HRM is $39.8 / citizen). When additional HRM funding for BIA and Marketing is applied, the difference is more pronounced. CONROD 47 STRATEGIC BUSINESS CONSULTING Op -Ex Budget Comparison Halifax Regional Municipality Greater Saint John • HRM Industrial Parks $5.6M SJ Industrial Parks $533K • Destination Halifax $2.7M Destination SJ $1.67M • HRM Waterfront $4.2M SJ Waterfront $665K • Halifax Partnership $4.OM ESJ -True Growth $2.OM • TOTAL $16.5M e TOTAL $4.9M • Population* 414.4K 9 Population* 127.3K • Spend per citizen $39.8 Spend per citizen ^'$38.5 I CONROD 48 * Statistics Canada - 2014 STRATEGIC BUSINESS CONSULTING Op -Ex Budget Comparison • HRM has separately budgeted $2M for Business Improvement Districts (8) and $3M for Marketing. • Uptown Saint John budgets approximately $445K for annual operating expenses for similar activities. • When these amounts are included in HRM and Saint John calculations, the difference is more pronounced. — HRM $51.88 spend per citizen — Saint John $41.99 spend per citizen See Appendix B -8 for details / Slides 70 & 71. Editorial note: Single city of significance is HRM in the PNS situation VS. 3 major cities in PNB situation when competing for funding. CONROD 49 STRATEGIC BUSINESS CONSULTING Source of Funds (as surveyed by IEDC) public funds 81.9 % internally generated funds (e.g., fees /services) 10.2% private funds 5.6% other 2.3% 100% public 42% 100% private or internally generated 4% base: all 190 Canadian respondents (fill -in answers) Reported Funding Sources is an important reference point when examining Saint John's agency funding mix. CONROD 50 STRATEGIC BUSINESS CONSULTING IEDC survey highlights the key Funding sources reported by the Canadian Respondents. Nature of Organization What ono option boat drrsu ibex the We of organization you work for? city government county government slat o1proy incial gDvernmant a "- development authoritylother authority 11 4% 41% 15% 68°!o R1JBt.IC regional or ether private non- profit EDO 16% neighborhood organizationlCDC 2% 19% NON- PROFfT chamber of commerce 1% consulting firm 4% 4°!o PRIVATE utility 0% educational inslitullon II 1% other 1 17% Municipal Budget Leverage Saint John • Operating Budget (4 agencies) $4.9M /year HRM • Operating Budget (4 agencies) $16.5M /year • Municipal Contribution e Municipal Contribution $1.86M /year $6.42M /year • Leverage Ratio 0 Leverage Ratio 2.64 times 2.57 times Saint John and Halifax have leveraged their annual municipal contributions to Agency Operating Expense budgets by encouraging partnerships and enabling agencies to generate revenues. (compares well to the IEDC survey data) CONROD 51 STRATEGIC BUSINESS CONSULTING Initial Findings True Growth has provided an additional opportunity for collaboration within the economic development eco- system. True Growth has allowed for additional participants and funding to flow into the eco - system . Strong Individual Agencies must be allowed to continue so successful system -wide collaboration can succeed. Business community participation was very high but sustaining momentum can prove to be very challenging. CONROD 52 STRATEGIC BUSINESS CONSULTING The True Growth Model has received regional, national and international recognition and recently at the 2015 Confederation of Municipalities Annual General Meeting. •llll"1s•R•l Organizational Model • Four agencies resolve to advance their efforts to work as an eco- system of economic developers. This involves strengthened collaborative efforts within the current organizational structures. (not the status quo). • Each agency must strive to be at the top of their respective peer -group and continue to develop individual agency expertise. Specialization & focus by each agency should not be diluted. • Strengthen collaborative behaviors (market research, information sharing, marketing, joint project support) and holding each other accountable. • Moving toward a greater level of self - sufficiency could be examined IF the City of Saint John were to allow revenue participation on current revenue producing assets at the agencies. This would enable agencies to cover base operating expenses and would allow agencies to make development expenditure commitments beyond 12 month. • Agency Board composition must continue to increase private sector participants which bring business skills & expertise. All stakeholders must understand governance models and how these structures should work. CONROD 53 STRATEGIC BUSINESS CONSULTING Recommendations Information- Driven Agendas • Information is critical to building and managing a development agenda. Other agencies interviewed are creating robust research & reporting capabilities. • Agencies could be sharing studies, reports and analysis within their eco- system but currently lack sufficient funding and /or resources to do the annual "economic research" required to assist in better planning and decision making. Le. Demographic research (not just data collection), economic impact analysis & prioritizing. All 4 agencies are fully supportive of this point and would support having ESJ undertake this activity on behalf of the eco- system. • Agencies could be investing in a common information sharing technology to assist in coordinated planning and decision - making (with City Hall support). • Marketing calendars and promotional resources could be shared and regularized with customized messages by specific agencies & for audiences. CONROD 54 STRATEGIC BUSINESS CONSULTING Recommendations Project Selection and Prioritizations • Agencies will have a growth agenda comprised of both specific sector priorities & shared eco- system priorities. Economic development agencies must seek ways to optimize by balancing autonomy and opportunity for system -wide collaboration. • Agency project collaboration (and TG2.0) could adopt a "one- some -or all" inclusive approach to joint interest priorities, extending the current model. • Lead agency (as project prime) could be virtual and based on where core capability is strongest. Focus on leveraging the natural synergies between agencies & projects, possible only by understanding capabilities of each agency and engaging at the right time. • ESJ will continue to facilitate the wider community engagement in TG2.0 and interaction with the Regional Oversight Committee. CONROD 55 STRATEGIC BUSINESS CONSULTING Recommendations Performance Scorecards • Common scorecard reporting format could be adopted across the economic development eco- system. • Agencies will have a development agenda to report on that is comprised of individual sector priorities & shared system -wide priorities. • Economic Impacts could be presented when project approval is sought or annual plans are presented for funding. Boards have a strong role to play. • Desired performance could established through Service Level Agreements annually with Boards and /or Regional Oversight Committees. • Quantified impact targets should be set at the project or program level and reflect the intent from the service level agreements or commitments to regional oversight committee. CONROD 56 STRATEGIC BUSINESS CONSULTING In Summary • The four agencies examined have distinctiveness in both mission and primary economic development initiatives. Dilution of their efforts should be avoided, however, strengthening collaborative behaviors and processes should be considered in addressing shared opportunities. • The four agencies face a challenging and complex economic situation. They must maintain an ability to think and act strategically and focus on the "right" targets and go after them "aggressively ". • Adopting these four recommendations presented (virtual organizational model, information driven agendas, strategic project selection & prioritization, and performance targets & reporting scorecards) should allow for leverage of specific sector strengths, while seizing shared opportunities in the economic development eco- system. • Agencies do not want to loose this opportunity and do believe they must adopt mechanisms for meeting, sharing and achieving more collaborative and individual outcomes. CONROD 57 STRATEGIC BUSINESS CONSULTING Research Data This document contains several appendices which provide the assembled research data: • A -1 thru A -4 Agency Interview & Profiles • B -1 thru B -6 Comparative Performance Metrics • B -7 thru B -8 Regional Interviews, Staff & Budget Comparators CONROD 58 STRATEGIC BUSINESS CONSULTING Appendix "A -1" — Focus on Discover Saint John AGENCY INTERVIEWS &PROFILES CONROD 59 STRATEGIC BUSINESS CONSULTING Discover Saint John Mission - To increase tourism revenues in Saint John by marketing our unique and competitive tourism experiences to high - potential markets. The vision for Discover Saint John will position Saint John as the leading tourism destination within New Brunswick, to be recognized and respected as the leader in destination marketing for Saint John, and regarded by our members and our peers as Atlantic Canada's most innovative and effective Destination Marketing Organization. Discover Saint John - Board of Directors Name Professional Affiliation Sally Blount Worksafe NB Judith Brown Saint John Airport Inc. Dave Forestell Slocum & Ferris Allison Fraser Hilton & SJTCC Ray Gracewood Moosehead Breweries Terry Hutchinson McInnes Cooper Sue Palmer Chateau Saint John Heather Peterson Market Square Peter Smit Happinez Wine Bar Dave Drinnan Nocturne Communications Kevin Perry East Point / Northrup Group CONROD STRATEGIC BUSINESS CONSULTING Funding (Operating Budget) o City of SJ $919K o Hotel Association $594K o Memberships $11K o Partnerships $77K o Advertising $65K TOTAL $11666K Discover Saint John • Projects and Marketing Initiatives led by Discover Saint John involve promotion of SJ and its surrounding area as a premier tourism destination. • Discover Saint John.... — Conducts research into new visitor markets and products — Promotes the City of SJ as a tourism destination — Publishes and distributes tourism information — Operates several Visitor Information Centers • Attracting people to visit Saint John is an important component in our economic prosperity. CONROD 61 STRATEGIC BUSINESS CONSULTING Discover Saint John • Projects Review — Marketing Initiatives detailed by target segment, activity, fit & timing, expenditure amount & justification. Activities involve advertising (traditional & online), trade events, familiarization (channels), retail attraction, associations, memberships, and relationship management, brochures and collateral materials. • Targeted segments: • Performance (KPI) tracking on lead generation, bids - proposals, and successes, as well as # visitors, delegates, occupancy, spending, & impact. • Participated in TG2.0 working group and generated recommendations on top -3 priorities. CONROD 62 STRATEGIC BUSINESS CONSULTING Appendix "A -2" — Focus on Saint John Industrial Parks Limited AGENCY INTERVIEWS &PROFILES CONROD 63 STRATEGIC BUSINESS CONSULTING Saint John Industrial Parks Ltd. Mission —The mandate of SJ Industrial Parks Ltd. is to create infrastructure to facilitate the sale and development of industrial lands with the vision of generating an increased tax base for the City of Saint John and Province of New Brunswick, as well as create jobs for citizens. This mandate makes SJIPL a key contributor in the economic development of Saint John. Saint John Industrial Parks Limited - Board of Directors Name Lois Vincent President Private Sector Ken Anthony Vice President Private Sector John Warrington Treasurer Private Sector Stephane Bolduc Director Private Sector Gerry Lowe Director City Councillor Jack Riley Director Private Sector Percy Wilbur Director Private Sector Brian Irving GM Manager (City Staff) Bill Ryan Director Private Sector CONROD 64 STRATEGIC BUSINESS CONSULTING Funding (Operating Budget) Grant City of SJ $270K Land Sales $250K Interest - Miscellaneous $12.5K Tota I $532.5K Saint John Industrial Park Ltd • The corporation and its services encourages development and growth of the city's industrial parks. • The corporation facilitates industrial sales, infrastructure development and improvements, enhance value of existing and undeveloped properties, and strategically markets the parks. CONROD 65 STRATEGIC BUSINESS CONSULTING Saint John Industrial Parks Ltd. Projects planned and -or underway: • Barge Terminal Project • Sale of remaining land in current industrial parks • Planning expansions of current parks and acquiring land for opening new industrial parks: — McAllister Park 2 Project — Lorneville Industrial Site Project — King William Road Project — Projects are expected to deliver initial revenues of $4.79M and additional benefits in terms of annual property taxes ($970K cumulative), creation of 275 new jobs, and the associated direct, indirect and induced economic impacts. • Developing an Advanced Manufacturing Cluster (TG 2.0) CONROD 66 STRATEGIC BUSINESS CONSULTING Appendix "A -3" — Focus on Saint John Development Corporation AGENCY INTERVIEWS &PROFILES CONROD 67 31 STRATEGIC BUSINESS CONSULTING Saint John Development Corporation Mission - To develop, manage, promote, encourage, coordinate, assist and advance the commercial, residential, recreational, cultural, social, economic welfare of the City of Saint John in connection with the Market Square Project site including the area within the City Centre District. Saint John Development Corp. (Waterfront) - Board of Directors Name Stephen Alexander Warren Long Bruce Phillips Cynthia Goodwin Jane MacEachern Patrick Oland Kent Maclntyre Monica Adair Mayor Mel Norton Patrick Woods Chairman Vice Chairman Secretary- Treasurer Director Director Director Director Director Director Director Funding (Operating Budget) Operating Grant (City SJ) Revenue - Other Sources Including Rental, Admin., Investment ($138K) Total $275K $390K $665K CONROD 68� STRATEGIC BUSINESS CONSULTING SJ Development Corporation • SJ Development Corporation manages and coordinates community based infrastructure development projects in city core. • SJDC is responsible for asset management of Market Square and surrounding properties. • Investment from all 3 levels of government and private sector is usually involved. • Development targets access to the Saint John waterfront and adjacent urban core areas. • Cultural spaces, tourism product support, recreation development, and public urban spaces are created. • Building a vibrant uptown core is important to economic prosperity. CONROD 69 STRATEGIC BUSINESS CONSULTING Saint John Development Corporation • Projects Review — Third Large Project • Fundy Quay Master Plan / Coast Guard Site Re- Development • Previous — Market Square, Harbor Station — Waterfront Development Partnership • Committee of the SJDC which pursues the development of waterfront opportunities • Harbor Passage and the Eco -hubs • Loyalist Plaza, Partridge Island, and Reversing Falls Redevelopment Projects — Revitalization of the City Core CONROD 70 STRATEGIC BUSINESS CONSULTING Appendix "A -4" — Focus on Enterprise Saint John AGENCY INTERVIEWS &PROFILES CONROD 71 STRATEGIC BUSINESS CONSULTING Enterprise Saint John MISSION: To inspire people, ideas & investment in the Saint John Community. The goals of Enterprise Saint John are Job Creation, Improved Business Confidence, Improved Consumer Confidence and Growth in innovation, research and related entrepreneurship. Enterprise Saint John - Board of Directors Name Professional Affiliation Larry Hachey - Chair BlueChip Leasing Atlantic Paulette Hicks Fortis Properties Charlie Harling Bell Aliant Jeff White East Valley Ventures Mary Keith J.D. Irving, Ltd. Mark Sherman Irving Oil Limited Dr. Mike Barry Saint John Medical Society Terri Riedle Revolution Strategy Martin Chiasson Innovatia Danielle Timmons Aquila Tours Gary Lawson Lawson Creamer CONROD 72 STRATEGIC BUSINESS CONSULTING Funding (Operating Budget) o City of SJ $475K o Other Municipalities $225K o Other Sources $1115K (Partners & Projects) TOTAL $11815K Enterprise Saint John • A not - for -profit organization with core funding provided by the five regional municipalities (Saint John, Rothesay, Quispamsis, Grand Bay - Westfield , and St. Martin's), and strategic partner investors. Enterprise Saint John leverages strategic project funding from the Federal and Provincial governments. • Launched in May 2013, True Growth 2.0 is an intentional network of private and public stakeholders working together to identify and mobilize economic development projects. These projects have the potential to move the community forward but require the collaboration of many to accomplish. The True Growth Model has received regional, national and international recognition and recently at the 2015 Confederation of Municipalities Annual General Meeting. • The True Growth model brings private and public stakeholders together to identify and mobilize high- impact ideas and to create a collaborative environment for prosperity in the communities of Greater Saint John. • Enterprise Saint John team works to attract investors, provide support services for businesses, and offer coaching and programming for entrepreneurs. CONROD 73 STRATEGIC BUSINESS CONSULTING Enterprise Saint John Areas of Focus Engage partners Map common objectives and key assets Drive projects to grow IT & Energy Setters LL Equip leaders - Evolve model Co feet do to for rnfvrmed decisf -On making e i Attract investment Strengthen Workforce ,Reduce barriers to gro4vth = Increase Experts Strengthen and Leverage our Strategic assets Increase Innovation, Research & Related Entrepreneurship Build confidence Raise our communi s brand FaciditQto cohab Oro tive raj Focus an iT& Energy T CONROD 74 38 STRATEGIC BUSINESS CONSULTING Enterprise Saint John • Projects Review: — Development in the sectors of Energy, Health & Bio- sciences and Big -data technology —West -East Pipeline is a major project initiative — Entrepreneurship supports is a major programming initiative CONROD 75 STRATEGIC BUSINESS CONSULTING Appendix "B -1" — Business Confidence COMPARATIVE PERFORMANCE CONROD 76 STRATEGIC BUSINESS CONSULTING Business Confidence Measure • Saint John's goal is to reach into the top 50 per cent by 2014, top 30 per cent by 2015 and reach the top 20 per cent by 2016 in the Entrepreneurial Index. — Saint John is ranked 98th in 2014 (down from 78th in 2013). — So we must drill down into the components of the index. • CFIB tracks 14 indicators and groups them into 3 main categories: — Presence is a representation of the scale and growth of business ownership — Perspective covers indicators associated with optimism and growth plans. — Policy represents indicators associated with the actions local governments take with respect to business taxation and regulation. Source: CFIB, October 2014 CONROD 77 STRATEGIC BUSINESS CONSULTING Business Confidence Comparative Statistics CFIB 2014 Entrepreneurial Index - Major Components Municipaliy Presence Perspective Policy Total Ranking % chg (0 -25) (0 -35) (0 -40) (0 -100) (0 -121) (y -o -y) Saint John 7.7 13.1 27.2 48 # 103 0.60% Moncton 9.3 18.1 24.9 52.3 #67 -2.60% Fredericton 9.2 13.7 25.9 48.8 #92 - 11.20% St. John's 9.5 24 24.5 58 # 34 -0.10% Halifax 11.9 15.3 19.6 46.8 # 109 -8.30% Source: CFIB, October 2014 CONROD 78 2 STRATEGIC BUSINESS CONSULTING Sub - components in the index Presence • Business establishment growth • Business establishments per capita • Self- employment as a percentage of total employment • Information and cultural businesses Policy • Local government tax balance • Cost of local government • Local government sensitivity to local businesses • Local government regulations • Bizpal — Online Access to Services CONROD 79 STRATEGIC BUSINESS CONSULTING Perspective • Expected future business performance • Future full -time hiring expectations • Overall State of Business • Commercial. Industrial and Institutional Building Permits • Life Satisfaction Note - Index Calculations: • Each of the 14 data series is recast as index values between 100 (highest) and 0 (lowest). • These values are arranged in their three main groups and then weighted to arrive at an overall score, also a value between 0 and 100. • Top scoring cities receive a score near the 70 mark, while low- scoring cities score closer to 40. Source: CHB, October 2014 Presence - Entrepreneurial Sub - Indices Municipaliy Business Business Info Sector Self Employed Establishment Establishments Growth per Capita (% Change) (per 100 capita) (% of (% of Establishments) Employment) Saint John 0.9 3.1 1.2 6.7 Moncton 1.8 3.3 1.5 7 Fredericton -0.1 3.4 1.4 7.9 St. John's 1.3 3.5 1.6 6.2 Halifax 1.7 3 2.3 8.3 <--------------------------------- - - - - -- Presence--------------------------------- - - - - -> CONROD 80 STRATEGIC BUSINESS CONSULTING Perspective - Entrepreneurial Sub - Indices Municipaliy Life Satisfaction Building Business State of Full -time Hiring Permits Barometer Business (% good, (% of (Index) (% good) (% yes) v.good) Establishments) Saint John 93.2 7 60 34.9 17.7 Moncton 93.5 6.7 65.5 34.9 23.9 Fredericton 91.7 7.3 61.8 34.9 20.9 St. John's 93.1 8.4 69.7 48.4 27.3 Halifax 93.4 5.1 61.9 40.2 22.3 <------------------------------------------ - - - - -- Perspective------------------------------------------ - - - - -> CONROD 81 STRATEGIC BUSINESS CONSULTING Policy - Entrepreneurial Sub - Indices Municipaliy Property Tax Cost of Local Govt Regulation Govt awareness BizPal Govt. of small business (Comm /Res (% problem) (% problem) % good, adequatc (1 =yes) Ratio) Saint John 2.6 39 61.8 10 1 Moncton 2.7 42.5 76.6 13.5 1 Fredericton 2.89 39 62.3 16.8 1 St. John's 3.23 39 61.8 24.2 1 Halifax 3.22 58 75.9 10.4 1 < ---------------------------------------------- Policy -------------------------------------------- - - - - -> CONROD 82 STRATEGIC BUSINESS CONSULTING Appendix "B -2" — Consumer Confidence COMPARATIVE PERFORMANCE CONROD 83 STRATEGIC BUSINESS CONSULTING Consumer Confidence Index Consumer Confidence in Saint John is trending lower... 97.3 (2014 4Q) 4 94.7( 2015 1Q) Consumer Confidence is measured in the "The Urban Report ", based on a quarterly telephone poll conducted by Corporate Research Associates. Clients can insert specific questions into this survey to explore particular areas of economic priority or community interest CRAv% , ; E51AACH AS'S0011ILTES !i€+IEMA RELEASE. February 26, 2015 For Immediate Release Saint John Consumer Confidence Level Lags Behind Other Maritime Cities FfaYlax: Consumer conf v e lice among Saint john residents has declined somewnat and continues to be In negat1we temtory, accord rig to the most recent U roan Report Survey conducted by Corporate Research Associates Inc, ICRA�. Specifically, Saint John consumer confidence Is down from least q uarter and rests at 94 -7 (down from 973 three months ago), and is lower than other Maritime municipal areas tracked by CRA. On the other hand, satisfaction with municipal government in Saint John Is relatrvely high and stable, again similar to firrdings irk other cities In the Maritimes. Specifically, two-thirds of Saint John resodents 157 %, compared with 6D% three months agol are satisfied with the performance of the Council led by Mayor Mel Norton. "Consumer confidence In Saint John continues to lag behind other Maritime cities, largely due to stubbornly high unemployment In the city,' said Don hulls, Chairman and CEO of Corporate Research Associates, I nc. "Satisfaction with the performance of the City Council under Mayor Mel Norton remains mthln a favourable range." These results are part of the IRA whan Pepiant, an Independent teiep hone su nr!ev of adult residents and consists of 400 Halifax CMk 40tr Saint John CMA, Atli] Moncton CM A, a na 400 Fredericton CA residents, conducted from February 3 to February 20, 2015, with overall results for each accurate to w Ithi n 1:4.9 percentage points, 95 out of ICU times. The survey results for government satisfaction are based on 400 Kalifax CMA residents (overall margin of error cif ±41 percentage points, 95 out of 100 times), 328 City of Saint John, residents (overall margin of error ±6.5 percentage paints), 212 City of Moncton residents [overall margin of error }6.7 percentage paints),. and 267 City of Fredericton residents laverall ma igin of errortSA percentage pantsl. For more Infarr erflon,pleasecontact Don Mills, Chairman and CEO at (902) 443 -3938 or MargaretBrlgley,. President and COO at (5102[443 -3930. CONROD 84 48 STRATEGIC BUSINESS CONSULTING Comparing to: Halifax Moncton Fredericton Consumer Confidence Index Consumer Confidence IndL -x SalntJ*M 134.0 ---------------°-----------------------------•----- 120.0 -------------------------- -- ------------------------- �r----------------------------------------------------- 100.8 101.5 J 99.4 S&I .� ----------------------------------------------------- ---------------------------------------------- - - - - -- }�F., ;a Q'7 ,.�.: x•.. �.cY ��� «.�ti7•,.. }•�-1 -��-c r- °i;a�.,.y�3'+� .:4,: r•3ra�+3 �.�t���it� F.: F0.f qrv. f.. td7i`..k .0,AR..w. Pl.. h0.q'rFgr CONROD 85 49 STRATEGIC BUSINESS CONSULTING Satisfaction with Municipal Government Satisfaction with Municipal Government in Saint John continues to be favorable... Comparing well within this cohort: Satisfaction with performance of Municipal Government %Satisfied Saint John Halifax 68% Moncton 73% 4 Fredericton 75% 2- RE 67% Q3 2413 Q4 2a13 Q12014 Q2 2011 Q3 2014 na 2614 Q12015 CONROD 86 50 STRATEGIC BUSINESS CONSULTING Appendix "B -3" —Job Creation and Employment COMPARATIVE PERFORMANCE CONROD 87 STRATEGIC BUSINESS CONSULTING Employment Gains are ahead of the job creation target... True Growth 2.0: - Create 250 net new Full Time equivalent jobs in 2013, - Add 500 new jobs in 2014 - Add 750 in 2015 and 1,000 new jobs in 2016. e 1 14 e r p ri s 9e� yr -0a rue King Street Saint John, INB Canada EZL 163 1111�1•� JOHN T: Si76.65K.2g77 T: 800.5612877 F- 506.65g.21M .a a i,w:.@— terprisey. cnt— prisesj- January % 2015 For immediate release Upward trend in employment rounds out a much stronger 2014 The latest Monthly Labour Force Survey from Statistics Canada, released January 91h, indicate the following: 1- Average employm art for 2014 to date is 551060r compared to .average employment i n 2013 of 63,300. 2- The community is had a much stronger 2014, with average employment heing 1700 higherthan last year. 3- Employment increased, by IM jobs, in the month of Novembar. 4- This increase is the third month of employment increases in a row. Generally we look for trends over th ree months or more; we have some confidence this is th a start of another upwa rd trend for the begirnin.g of 2015- 5- All la hour force in d icators improved in 2014 as compared to 2013. 2614 was a successful year and we'd like to take this opportunity to acknowledge the efforts and dedication Of the True Growth network, hard - working SaintJohners, and investments by private enterprises to improving the economic prosperity of the SaintJohn region. A summary of key labour force indicators for 2014 as compared to 2013, Indlcator 2013 average 2014 average Change Employment 53r300 Ssr000 +1704 Labour Force Unemployment 69rSo0 74100 5200 +304 -1300 6500 populatitln 15+ 106,704 106,900 +240 Unemploymen €rate 9.4% 7.4%6 -2.4% participation rate 55.4% 65.6%G +02% Employment rate 59.3% 60.8% +15'%6 Note: All iaGourtorce tnatcators Improved an average to 1U14 as compared to 10113, most signrttcantly so. One of the goals Of True Growth 2.0 is net new job growth_ Enterprise Saint J ohn mea sures job growth according to the monthly La hour Force Survey, with a focus on lolxg -term, sustainable increases in employment. 47ur target for 2014 eras a net increase of 500 jobs over a twelve month average, compared to 2013. Du r target for 2015 is a net in crease of 7547 jobs over 2014. We follow the survey resu Its closely along with our day - today work in the husiness comm unity_ The overall increase in ave rage .em ployment from one year to the next highlights the ongoing commitment by our community to its economic development plan, True Growth 2.41- Togetherr we are treating long -term sustainable employment and stimulating investments in our region. Enterprise Saint John collaborates with True Growth network Pdrtrers to track these indicators and continue the progress made towards greater economic prosperity. For more information, contact: David Thnmas, Investment Attraction Officerr Enterprise Saint John, SO€ -632- 6110, dthomas @enterprisesj_com CONROD 88 52 STRATEGIC BUSINESS CONSULTING Appendix "B -4" — Newcomer Attraction COMPARATIVE PERFORMANCE CONROD 89 STRATEGIC BUSINESS CONSULTING Comparing Newcomer Attraction • Six Canadian Cities out of 50 Receive Top Marks for Attracting Newcomers - Conference Board Ranking of Canadian cities on the features most attractive to immigrants. September, 2014 • "Attracting skilled workers is crucial to Canada's competitiveness. Cities that fail to attract new people will struggle to stay prosperous and vibrant," said Alan Arcand, Centre for Municipal Studies. • Waterloo, Calgary, Ottawa, Richmond Hill, Vancouver, and St. John's continue to appeal to newcomers, according to The Conference Board of Canada's report assessing the attractiveness of Canadian cities. Source: The Conference Board of Canada, 2014 CONROD 90 STRATEGIC BUSINESS CONSULTING Strong Magnetic Pull Six cities earned an overall "A" grade, receiving high marks in 2 (or more) categories & has attributes that draw people (strong economy, culture of innovation, or high quality of life. • Waterloo shines as one of the top cities for migrants, thanks to its well- earned reputation for innovation and education. The city ranked first in education, second in innovation, and third in the economy category. • Calgary is the only city to rank first in two categories: economy and innovation. These two categories lift Calgary to the top tier of cities despite weak results in education, health, and environment. • Ottawa's appeal can be traced back to solid results in four key categories: society, education, innovation, and economy. Ottawa's weakness is the health category, where it earns only a "C" grade due to low numbers of health care support workers. • Richmond Hill is boosted by strong results in education, innovation and society. It is the third -most diverse city in Canada and boasts the highest number of graduates in engineering, science and math per capita. • Vancouver is appealing for its overall high quality of life, demonstrated by strong results on society, education and environment. Vancouver is one of the key destinations for new Canadians. The city's major drawback is housing, where a lack of affordability is the primary reason for a "D" grade in this category. • St. John's rank is boosted by strong results in the economy and health categories. St. John's has the second -best ratio of general practitioners and specialists per 100,000 people. As a result, the city is ranked second overall in health and is one of only two cities to get an "A" in this category. CONROD 91 STRATEGIC BUSINESS CONSULTING Next Tier Of Cities With Magnetic Appeal • In the next tier are 14 cities with an overall "B" grade, which include a diverse group of suburbs and "core" cities. — Toronto and three of its suburbs — Oakville, Markham, and Mississauga— get "Bs ". — Toronto leads all cities in the society category, but only receives "C" ratings for innovation, health, and environment. — Rounding out the "B" cities are two Vancouver suburbs: Burnaby and Coquitlam; four Prairie cities: Edmonton, Regina, Saskatoon, and Winnipeg; and four government- centers: Victoria, Halifax, Quebec City, and Kingston. Source: The Conference Board of Canada, 2014 CONROD 92 STRATEGIC BUSINESS CONSULTING Room for Improvement • A total of 17 cities receive a "C" grade including Montreal, one of Canada's largest urban centers. — Along with Montreal, six other cities in Quebec get a "C" ranking: Gatineau, Levis, Sherbrooke, Laval, Saguenay and Longueuil. — Also in this category are six small and medium -sized Ontario cities: Vaughan, Guelph, London, Kitchener, Burlington, and Thunder Bay. Richmond, B.C., Surrey, Kelowna and Moncton also get "C" grades. — Overall, the "C" rated cities have poor outcomes on either economy or society, and in a few instances both. Cities in this class should strive to do better to boost their appeal to newcomers. Source: The Conference Board of Canada, 2014 CONROD 93 STRATEGIC BUSINESS CONSULTING Struggling to Attract • In all, 13 cities make up the "D" list, falling in the bottom half of the rankings mostly on economy, innovation, society and education. — Cities in this class are struggling to attract newcomers, with 9 of the 13 cities showing little population growth between 2006 and 2011, and two cities seeing their populations decline. — Many of these cities are located in Ontario, including the large centers of Hamilton and Brampton. Greater Sudbury, Windsor, Barrie, St. Catharines, Brantford, Cambridge, Oshawa, Abbotsford, Trois- Rivieres and Saint John round out the cities scoring a "D" grade. Source: The Conference Board of Canada, 2014 CONROD 94 STRATEGIC BUSINESS CONSULTING Appendix "B -5" — Population Growth COMPARATIVE PERFORMANCE CONROD 95 STRATEGIC BUSINESS CONSULTING Population Growth "A growing population creates an environment that supports business" (The Halifax Index 2014) Comparing to: St John's Quebec City London Regina Victoria 2081372 (+1.2%) 791,934 ( +.9%) 498,623 ( +.8%) 2321090 (+3.1%) 357,327 ( +.6%) Ln d icatnr 2113 average 2014 average Change E mplo err, enr Labour Ec rce U ne m pilayment 63,300 rgo6 G500 ESr006 r irloG 5203 +1700 43,M -1 Population 15+ 106,700 106,900 +20-0 Une mpl -OYment rate 9.4% 7.4 -2. EPA Participation rate -65.4% C35.6% +0.2-% Employment rare 5.31% 0-8K +11 Note - Al I labou r for-.e i ndicators im prowled on average i n 2014 a s com pa re d to 2013, most signiifica ntly so. CONROD 96 60 STRATEGIC BUSINESS CONSULTING Appendix "B -6" — Housing Growth COMPARATIVE PERFORMANCE CONROD 97 STRATEGIC BUSINESS CONSULTING Comparing Housing Starts Date: F a l l 2014 Highlights • Total housing starts in large urban center are expected to decline over the forecast period • Vacancy rates to remain above the long -term average in large urban centers • Buyer's market conditions will prevail in Moncton, Fredericton and Saint John • High inventory will limit price growth in the resale market Source: CMHC, October 2014 CONROD 98 STRATEGIC BUSINESS CONSULTING Source and Forecast: CM HC Source and Forecast: CMHC 62 Depth Interview Sessions (1) Greater Halifax Partnership (2) Ignite Fredericton (3) CADC Charlottetown Appendix "13-7" — Regional Comparison Interviews and Staffing COMPARATIVE PERFORMANCE CONROD 99 STRATEGIC BUSINESS CONSULTING The Halifax Partnership • The Halifax Partnership is a public - private partnership focused on economic development for HRM. • As an "arms length" organization, the agency receives funding from HRM (largest single contributor) and a broad base of private sector investors from the business community (approx. 125 firms). • Halifax Partnership is guided by a Board of Directors comprised mostly of persons from the business community and a few non - voting observers. • Halifax Partnership operates on a 5 -year contract cycle and presents an annual business plan for Board approval. GHP has a total operating budget of approximately $4M /year. • Halifax Partnership works closely with Nova Scotia Business Inc. on investment attraction opportunities and specific business leads & proposals. CONROD STRATEGIC BUSINESS CONSULTING Halifax Partnership has a robust research and reporting capability UaLE 6p COWENTS 2 INTR00 -tT10N 5 KEY FINDINGS 9 THE HALIFAX pFiC7F ILE 10 PEOFLE t t Fgpulalion 1� Fdu [atlpn 15 L.6 ., Face 17 Wcrkpl —Wety 10 SPELUL ANALYSIS: W DATA 24 ELf3NOW 25 G—OrtraesY Prvd—(GDP) 27 Kq SCLti n 2a C-r�e�,� r 30 Cw+str�{wn 31 Commercal5pace 32 GIA"w YM7:em M 33 6u5In Confidence 34 SPELl4L PNALY515: HEW AND FIECIDNhL01 F ES 40 QUALITY OF PLALL d1 Safety A3 AHprdat.IK-y 4a Healtn 45 cm—Iq 46 ARS. Culclrre aM Wh edtlo' Le 5LYA'.A91L-Y 49 0e 51 ! S4 era gatwn L75Q ndlra %rntic'%.LYn 51 En' w"r, 1rP mare i'tf rna!isn. 52 Muimml Fistal Suu mbility •- ALPAXIWE%2J1� CONROD 101 65 STRATEGIC BUSINESS CONSULTING The Halifax Partnership • Halifax Partnership has a robust research and reporting capability that is beneficial to its operation and that of the other economic development agencies in HRM. • Halifax Partnership recognizes that economic development is a complex eco- system and GHP acts as a curator within the system. • Halifax Partnership recognizes that each development agency maintains its own set of priorities and performance dashboards. • Halifax Partnership facilitates economic development activity and HRM (city) closes the transactions on business attraction opportunities. • Halifax Partnership performs the key functions are: — Monitor talent trends and skill matching — Investment attraction opportunities — Business expansion and retention programs — Marketing and updates to the HRM value proposition CONROD 102 STRATEGIC BUSINESS CONSULTING The Halifax Partnership — Past attempts at mergers in HRM have been problematic. Example 1— In the past, GHP (with a whole community focus) and Halifax Regional Development Authority (with a rural focus) were combined. The merger distracted both organizations for 2- years, tying them up in program analysis and funding discussions and arguably, no money was saved and lost market opportunities. Example 2 - More recently, GHP and Destination Marketing Halifax examined a similar merger opportunity. They decided not to proceed after a value- for -money audit was completed and did not recommend proceeding. Source: May Th, 2015 interview with Fred Morley Executive Vice - President and Chief Economist Greater Halifax Partnership CONROD 103 STRATEGIC BUSINESS CONSULTING Ignite — Fredericton N.B. • Ignite is the reincarnation of Enterprise Fredericton & followed the release of the Vision202O report and adoption of collaborative economic development efforts. • Ignite has received an increase in Fredericton municipal funding in 2015 (from $290K 4 $515K). Ignite also receives contribution for Oromocto and New Maryland. • An "operational merger" has occurred with the Knowledge Park. KP remains a "for - profit" organization and and a legally separate entity but functionally optimized. • Ignite is the "catalyst" for collaboration and coordination but has no formal oversight mandate or authority. Ignite identifies gaps, overlaps, but importantly, opportunities. Ignite coordinates through a "community agency forum" which includes; Chamber of Commerce, Business North & Downtown Fredericton, Tourism Fredericton, and others. • Status — Ignite asked for $800K budget (2015) from the three municipalities to support the "base operational" budget. Private sector will be asked to provide overlay funding on a Project -by- Project basis. Project priorities will be establish by the business community. Board composition is shifting to mostly private sector members, with 1 staff and 1 elected official remaining (6 4 2). CONROD 104 STRATEGIC BUSINESS CONSULTING Ignite — Fredericton N.B. • Community Agency Forum is hosted in various agency locations to give a sense that one agency is not a lead agency, per se. • Ignite programming supports entrepreneurs but will quickly acknowledge that start -ups represent a small percentage (6 %) of their impact. • Most (94 %) comes from business attraction, retention and growth. • Entrepreneurial services span four stages — ideation (PDC, UNB,NBIF), validation (Accelerators, Propel, etc.), growth (expansion), and maturity stages (retention) • Investing in a CRM -type system so all agencies can keep track of opportunities entering - leaving the eco- system. Analogy — Ignite is building the subway and other agencies are building the subway stations. CONROD 105 STRATEGIC BUSINESS CONSULTING Charlottetown Area Development Corporation (CADC) • CADC is primary economic development agency in the Charlottetown area. CADC is owned by 3 shareholders; Prov. of PEI (83 %), Charlottetown (15 %), Stratford (2 %). • Originally formed in mid -70 "s with focus on the Charlottetown Waterfront Development, CADC has expanded its scope of business and today it has sufficient operating surplus from real estate and other investments to support its core funding of economic development activities. • Specific project initiatives most often involve pursuit of project specific funding and CADC seeks partners on a project - project basis. CADC is prime for interaction with Provincial - Federal Governments and works closely with on specific opportunities, leads and proposals for subsidies, grants and credits. • CADC operational scope is economic development including large scale downtown developments (i.e. convention center, waterfront developments), industrial and business park developments (i.e. Bio- science cluster, Investco Building) and developing attractive &functional streetscapes around each area. CONROD 106 STRATEGIC BUSINESS CONSULTING Charlottetown Area Development Corporation (CADC) • CADC is not responsible for tourism development but manages tourism related facilities such as Visitor Information Center and Founder's Hall. CADC scope includes selected operational responsibilities such as facilities management of building assets and related occupancy. • Board is comprised of representatives from Province (7), Charlottetown (2), and Stratford (1). Representatives are business - minded and from the business community. • Staff (28) is relatively small and CADC uses a "contract model" to get the best expertise for each project or initiative. Office staff (9), Property Management (11) and Seasonal Hires (7 -8). • Annual Budget —Total Operating ( +$3.5M), Payroll ($750K), Purchasing Goods - Services ( +$1M), Return to Shareholders (PTAX +$600K). CONROD STRATEGIC BUSINESS CONSULTING Comparing Staffing Levels at other Agencies Fredericton - 4- Agencies / 147 Staff Ignite Fredericton Growth & Community Planning (City Tourism) Subtotal Economic Development (NB) - Fredericton ACOA - Fredericton (regional office) Grand Total Moncton - 9- Agencies / 108 Staff 3 -Plus Corporation (aka - Enterprise Moncton) Economic Development Office - City of Moncton Expansion Dieppe (City of Dieppe) Moncton Industrial Development Economic Development - Town of Riverview Subtotal Opportunities NB Economic Development (NB) - Moncton ACOA - Moncton (Head Office) Canadian Manufacturers & Exporters - NB Grand Total Staff 9 10 19 73 55 147 Staff 8 4 6 3 2 23 2 7 74 2 108 CONROD 108 STRATEGIC BUSINESS CONSULTING Saint John - 7- Agencies / 29 Staff Enterprise Saint John Saint John Development Corporation Destination Saint John Inc. Saint John Industrial Parks Ltd Subtotal Opportunities NB Economic Development (NB) - Saint John ACOA - SJ Office Grand Total Halifax - 12- Agencies / 252 Staff Greater Halifax Partnership Destination Halifax Urban Land Development - City of Halifax Industrial Parks (6) - City of Halifax Halifax Waterfront Development Corporation Trade Center Limited Subtotal Nova Scotia Business Inc. Economic & Rural Development - NS ACOA - Halifax InnovaCorp Film NS Canadian Manufacturers & Exporters - NS Grand Total Staff 9 2 5 1 17 2 6 4 29 Staff 22 12 2 14 13 10 73 35 98 13 18 12 3 252 Appendix "B -8" — Operating Expense Budget Comparison EDA BUDGET COMPARISON (HRM-SJ) CONROD 109 STRATEGIC BUSINESS CONSULTING EDA Budget Comparison (HRM -SJ) • A budget comparison is provided for similar agencies in the HRM. This examination is intended to explore whether Saint John EDAs are funded at similar levels to a market reference point. • Agencies and departments examined are similar in their roles and mandates for each city, however the organizational structures may differ. — Destination Halifax (Agency) — Real Estate & Industrial Parks Department (Municipal Dept.) — Waterfront Development Corporation Ltd. (Provincial Crown Corp) — Halifax Partnership (Agency) • Individual agency funding levels will vary based on strategy and priorities within the economic development eco- system. The total spending (combined view) may signal whether sufficient resource is applied to the economic development strategy overall. CONROD 110 STRATEGIC BUSINESS CONSULTING Op -Ex Budget Comparison Halifax Regional Municipality Greater Saint John • HRM Industrial Parks $5.6M SJ Industrial Parks $533K • Destination Halifax $2.7M Destination SJ $1.67M • HRM Waterfront $4.2M SJ Waterfront $665K • Halifax Partnership $4.OM ESJ -True Growth $2.OM • TOTAL $16.5M e TOTAL $4.9M • Population* 414.4K 9 Population* 127.3K • Spend per citizen $39.8 Spend per citizen ^'$38.5 I CONROD 111 * Statistics Canada - 2014 STRATEGIC BUSINESS CONSULTING Municipal Budget Leverage Saint John • Operating Budget (4 agencies) $4.9M /year HRM • Operating Budget (4 agencies) $16.5M /year • Municipal Contribution e Municipal Contribution $1.86M /year $6.42M /year • Leverage Ratio 0 Leverage Ratio 2.64 times 2.57 times Saint John and Halifax have leveraged their annual municipal contributions to Agency Operating Expense budgets by encouraging partnerships and enabling agencies to generate revenues & retain revenues to fund ongoing operations. CONROD 112 STRATEGIC BUSINESS CONSULTING HRM Municipal Budget • Comprehensive Document ... the focus will be on budget sections related to Economic Development Dept. & Agencies. • Chief Administrative Office (CAO) Business Unit contains most Budget items of interest: — Destination Halifax — Greater Halifax Partnership — Intergovernmental Relations — CAO Expense Budget — Separately: $386K $1633K $739K $17M Gross /$13M Net • Business Improvement Districts (8) budgeted at approx. $2M / yr. • Marketing communications, PR, Promotion at approx. $3M / yr. • Effective Oct 2014, Operations Support business unit was formed and is responsible for Industrial Park and Real Estate operations & development. CONROD 113 STRATEGIC BUSINESS CONSULTING Industrial Parks • Specific Services of interest to this exercise include: — Land transactions, industrial parks, corporate accommodations and leases — Building design & construction, operations & maintenance (-300 assets) — Fleet management (^'1500 assets) and citizen contact centers — Capital Budgeting and Asset Management for other divisions • Expense Budget — $42M Gross / $40M Net (Ops Support Business Unit) — $5.6M Gross / $4.4M Net (Corporate Real Estate & Industrial Parks Team) — Including the supply of Industrial Lands: • Expand & maintain land base / Acquisition of new lands / Contract Sales of lot inventory • Support to Specific Industrial Park Projects such as Aero Park and Ragged Lake Park • Sales / Leasing direct to Commercial End -User & Developers for immediate construction — Industrial Park Sales Revenue Projection $7M (2015) — Industrial Park Capital Projects $5.6M (2015), $9.2M (2016), $16.7M (2017) CONROD 114 STRATEGIC BUSINESS CONSULTING Destination Halifax • Total Expense Budget $2,690,000 • Funding Sources: — Marketing Levy $1;717.,000 — HRM Supplemental Grant $386,600 — Other Revenues $586,400 • Destination Halifax works closely with Greater Halifax Partnership on common interest projects: — Air Access & Cruise through Halifax Gateway Council — Halifax Branding Project — Priority Sectors Strategy for Meetings - Conventions Opportunities CONROD 115 STRATEGIC BUSINESS CONSULTING Waterfront Development Corporation Limited (WDCL) • WDCL is a Single Shareholder Crown Corporation Owned by the Province of NS. • Major interests are HRM waterfronts (but also includes Lunenburg waterfront) • WDCL owns most of the "developable lands" around HRM waterfronts, approximately 25 years of inventory (13 acres) • WDCL works with private developers, acts as a developer itself, and coordinates development activities when land is owned by others. HRM approves development projects consistent with its municipal plan. CONROD 116 STRATEGIC BUSINESS CONSULTING Waterfront Development Corporation Limited (WDCL) • Total Expense Budget $4.2M • Funding Sources: — Rents and Parking Fees $3.5M — PNS Supplemental Grant $0.27M — Other Revenues &Recoveries $0.28M • Note: Slight Annual Deficit — Accumulated Surplus- Reserves $32.4M • Note: Includes Non - financial Assets (land, bldgs., wharves) • Capital Projects attract separate capital grants from PNS CONROD 117 STRATEGIC BUSINESS CONSULTING The Halifax Partnership • The Halifax Partnership is a public - private partnership focused on economic development for HRM. • As an "arms length" organization, the agency receives funding from HRM (largest share) and a broad base of private sector investors from the business community (approx. 125 firms). • Halifax Partnership operates on a 5 -year contract cycle and presents an annual business plan for Board approval. The Halifax Partnership has a total operating budget of approximately $4M / year and HRM contributes $1.633M /year. • Halifax Partnership works closely with Nova Scotia Business Inc. on investment attraction opportunities and specific business leads & proposals. CONROD 118 STRATEGIC BUSINESS CONSULTING The Halifax Partnership • Halifax Partnership has a robust research and reporting capability that is beneficial to its operation and that of the other economic development agencies in HRM. • Halifax Partnership recognizes that economic development is a complex eco- system and GHP acts as a curator within the system. • Halifax Partnership recognizes that each development agency maintains its own set of priorities and performance dashboards. • Halifax Partnership facilitates economic development activity and HRM (city) closes the transactions on business attraction opportunities. • Halifax Partnership performs the key functions are: — Monitor talent trends and skill matching — Investment attraction opportunities — Business expansion and retention programs — Marketing and updates to the HRM value proposition CONROD 119 STRATEGIC BUSINESS CONSULTING Summary • Funding of the individual agencies varies in a side -by- side comparison however, both municipalities operate near a total funded figure of $39 per citizen. • Municipalities have leveraged their contributions to economic development agencies by approx. 2.6 times their own contributions by encouraging partnerships and enabling agencies to generate revenues and retain revenues to fund ongoing operations. CONROD 120 STRATEGIC BUSINESS CONSULTING Reference Sources (Appendix B -8) • HRM Municipal Budgets (Operating & Capital for 2015 -2016) • Halifax Economic Strategy • HRM Planning & Development Business Plan • HRM State of the Economy Conference (2014) • Industrial Parks 5 -yr Budget View • Waterfront Development Corp. — CMHC Summary • Waterfront Development Corp. — Financial Statement • Waterfront Development Corp. — Business Plan • Destination Halifax — Service Level Agreement • Halifax Partnership — Service Level Agreement • Halifax Port Authority Info - graphic • NSBI Business Plan (2014 -2015) CONROD 121 STRATEGIC BUSINESS CONSULTING BN1 Advertiser Name: Saint John Common Clerk Advertiser Code: 571206 Size: 4.00 x 12.00 in. Sales Rep: Doug Thomson PROPOSED MUNICIPAL PLAN AMENDMENT RE: 655 AND 765 LATIMORE LAKE ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider an amendment to the Municipal Development Plan which would: 1. Redesignate, on Schedule A of the Plan, parcels of land with an area of approximately 8.3 hectares, located at 655 and 765 Latimore Lake Road, also identified as being portions of PID Nos. 55068738 and 00324905, as illustrated below, from Park and Natural Area to Rural Resource Area; 2. Redesignate, on Schedule B of the Plan, the same parcels of land, from Park and Natural Areas to Rural Resource. A public presentation of the proposed amendment will take place at a regular meeting of Common Counci on Monday, August 77, 2015 In the Council Chamber, Lobby Level, City Hall. PROJET DE MODIFICATION DU PLAN MUNICIPAL OBJET: 655 ET 765, CHEMIN LATIMORE LAKE Par ies presentes, un avis public est donne par lequel le conseil communal de The City of Saint John a ('intention 66tudier la modification du plan d'amenagement municipal comme suit: 1. Modifier la designation, a I'annexe A du plan, des parcelles de terrain dune superficie d'environ 8,3 hectares, situees au 655 et 765, chemin Latimore Lake, et etant aussi des portions des NID 55068738 et 00324905, comme it est indiqu6 ci- dessous, afin de les faire passer de secteur de pare et afire naturelle A secteur de ressources rurales; 2, Modifier la designation, a I'annexe B du plan, des parcelies de terrain precitees, afin de les faire passer de secteur de part et aire naturelle a secteur de ressources rurales. REASON FOR CHANGE: To permit the rezoning of the entire properties, located at 655 and 765 Latimore Lake Road, from Rural (RU) to Pit and Quarry (PQ) for expansion of an existing gravel pit. Written objections to the proposed amendment may be made to the Council, in care of the undersigned, by September 16, 2015. Enquiries may be made at the office of the Common Clerk or Growth and Community Development Services, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m, and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Assistant Common Clerk 658 -2862 Une presentation publique du projet de modification aura lieu lors de la reunion ordinaire du conseil communal le lundi 17 aout 2015 daps la Salle du conseil, au niveau du hall d'entree, a I'hotel de ville. RAISON DE LA MODIFICATION: Permettre le rezonage des proprietes entieres, situees au 655 et 765, chemin Latimore Lake, de zone rurale (RU) a zone de carrieres et de gravieres (PQ) pour permettre I'expansion dune carriere existante. Veuillez faire part au conseil par ecrit de vos objections au projet de modification au plus tare! le 76 septembre 2015 a I'attention du soussigne. Pour toute demande de renseignements, veuillez communiquer avec le bureau du greffier communal ou le bureau de service de la croissance et du developpement communautaire a I'h6tel de ville au 15, Market Square, Saint John, N.-B, entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Si vous avez besoin des services en tran4ais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, greffier communal 658 -2862 Ad Number: 7853143R Ad ID: 7062311 Ad Legacy: 7853143 Current Date: Jul 24 2015 09:32AM Start Date: 8/4/2015 End Date: 8/4/2015 Color: B/W Client Approval OK p 122 Corrections 0 (aussi disponible en frangais) Type of Application Contact Information Name of Applicant Hughes Surveys & Consultants Inc. on behalf of Lafarge Canada Inc. Mailing Address of Applicant (with Postal Code) 575 Crown Street, Saint John, NB E2L 5E9 Home Telephone Number Fax Number 506- 634 -0759 Work Telephone Number 506 -634 -1717 (Rick Turner) E -mail Rick.turner @hughessurveys.com Name of Property Owner (if different from applicant) Lafarge Canada Inc. Mailing Address (with Postal Code) c/o Hughes Surveys, 575 Crown Street, Saint John, NB E2L 5E9 Property Information Location Latimer Lake Road Civic # Street 55068738 & 00324905 PID Existing Use of Property Vacant Land Proposed Use of Property Aggregate Extraction Rural Resource & Proposed Plan Designation of Rural Resource Existing Plan Designation of Property Park & Natural Area Property Existing Zoning of Property Rural Proposed Zoning of Property Pits & Quarries (PQ) Description of Application Describe what you propose to do (attach additional pages if necessary). See attached NOTE: if the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. t Signature of Applicant W Signature of Owner Richard Turner for Hughes Surveys & Consultants Inc. Alex Kennedy for Lafarge Canada Inc. Date For Office Use Only Reviewed by Development Officer Information Accompanying Application: ❑ Letter of Intent ❑ Site Plan 031 Fee 3,5 Date July 16, 2015 Date ❑ Tentative Subdivision Plan ❑ Building Elevations ❑ Other ❑ Floor Plans ❑ Sign Drawings P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 SaintJDhn. N. -B. Canada E2L 4L1 SAINT JOHN the City Of Saint 1011n 123 Municipal Plan Amendment ❑ Subdivision ❑ Similar/ Compatible Use Zoning By -law Amendment ® Variance ❑ Temporary Use ❑ Amendment to Section 39 Conditions ❑ Conditional Use ❑ Change / Re- establishment of ❑ Zoning Confirmation Letter ❑ Leiter for Liquor Licensing Non - Conforming Use Contact Information Name of Applicant Hughes Surveys & Consultants Inc. on behalf of Lafarge Canada Inc. Mailing Address of Applicant (with Postal Code) 575 Crown Street, Saint John, NB E2L 5E9 Home Telephone Number Fax Number 506- 634 -0759 Work Telephone Number 506 -634 -1717 (Rick Turner) E -mail Rick.turner @hughessurveys.com Name of Property Owner (if different from applicant) Lafarge Canada Inc. Mailing Address (with Postal Code) c/o Hughes Surveys, 575 Crown Street, Saint John, NB E2L 5E9 Property Information Location Latimer Lake Road Civic # Street 55068738 & 00324905 PID Existing Use of Property Vacant Land Proposed Use of Property Aggregate Extraction Rural Resource & Proposed Plan Designation of Rural Resource Existing Plan Designation of Property Park & Natural Area Property Existing Zoning of Property Rural Proposed Zoning of Property Pits & Quarries (PQ) Description of Application Describe what you propose to do (attach additional pages if necessary). See attached NOTE: if the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. t Signature of Applicant W Signature of Owner Richard Turner for Hughes Surveys & Consultants Inc. Alex Kennedy for Lafarge Canada Inc. Date For Office Use Only Reviewed by Development Officer Information Accompanying Application: ❑ Letter of Intent ❑ Site Plan 031 Fee 3,5 Date July 16, 2015 Date ❑ Tentative Subdivision Plan ❑ Building Elevations ❑ Other ❑ Floor Plans ❑ Sign Drawings P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 SaintJDhn. N. -B. Canada E2L 4L1 SAINT JOHN the City Of Saint 1011n 123 Lafarge has been in operation for North America since 1956 and has had business investments in the City of Saint John for approximately 25 years. They presently have a ready mix operation and aggregate operation located in Saint John. The ready mix operation is located on Somerset Street while the gravel pit is located at Latimer Lake and is known as the `Bustin Pit ". The Bustin Pit supports the ready mix operation and both operations contribute to the economy in a number of ways. Mainly through providing employment and allowing Lafarge to be a competitive force in their respective industries therefore keeping costs competitive for private investment projects and publicly funded projects such as the city's annual capital works. With the existing Bustin Pit approaching its lifecycle as an aggregate source it is important that the company be able to expand its pit operation on the property included in this application. The subject lands were acquired as an investment approximately 20 years ago in anticipation that it might someday be used as an expansion to their operation. They are now seeking land use changes to allow there operations in Saint John to continue. City Municipal Plan — The Municipal Plan has a provision to accept requests to re- designate lands from Park and Natural Area to Rural Resource Area provided that the land does not contain environmentally significant features, a demonstrated potential exists for a resource- related use of the land, and any environmental and/or community quality of life impacts from the proposal can be mitigated to a level deemed acceptable by Council. The Municipal Plan goes on to say that Rural Resource Areas are primarily undeveloped lands with the potential for rural resource activity such as pits and quarries and /or forestry uses. The applicant respectfully requests consideration to re- designate the area within the subject property to Rural Resource to allow the applicant the ability to achieve a Pits and Quarries zoning designation as the this proposal meets the criteria outlined in the Land Use Chapter of the Municipal Plan, and the relevant provisions of the Zoning Bylaw can be met. A reasonable variance is requested for excavation setback requirements between lands under common ownership by Lafarge. Suggested Section 39 Condition - To respond to the acceptability of re- designating the areas designated as Park and Natural Area to Rural Resource the applicant suggests that if the rezoning of the property were approved it be conditional on any disturbance in the areas presently designated as Park and Natural Area be subject to the applicant obtaining any required Watercourse or 'Wetland Alteration or other permits required from the Provincial Department of Environment a& Local Government. The approved permits would be submitted to the City of Saint John and be incorporated into the city excavating permitting requirements. This would assure that environmentally significant features such as streams or wetlands would be appropriately provided for. Pre - application Consultation - Prior to making this application Lafarge sponsored an Open House at the Latimer Lake Community Centre. Notices were sent out to area residents using a list provided by city staff using the notification criteria followed by the city. Notices were also emailed to members of the Latimer Lake Community Association. The session was held on July 2, 2015. In attendance representing the proponent were: Alex Kennedy, General Manager, Atlantic Canada, Lafarge Canada Inc. Rod Price, Land Manager, Eastern / Northern Ontario, Lafarge Canada Inc. Shawn Mills, P. Eng. Area Manager, Lafarge Canada Inc. Rick Turner, Hughes Surveys & Consultants Inc. Approximately 12 residents from the immediate area attended as well as Mark Reade from the City Planning and Development Department who was invited to attend as an observer. There were questions and some concerns raised but the session was generally positive. Several displays were set up that illustrated the corporate policies and procedures used by Lafarge from a safety and environment standpoint, their logistics advisory policies, a typical rehabilitation plan and a map of the proposed site relative to adjacent properties and land uses. Copies of the material used at the Open House are included as part of this application. Following are explanations of some of the information displayed and information provided to respond to area resident's questions or concerns. This information also supports the justification for approval of the rezoning proposal. 0- P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L4L1 JOHN The City aPSaini]aNn SAINT" 124 LAFARGE CANADA INC. OPPORATIONAL PROCEDURES Health and Safety Policy - Lafarge is committed to providing a safe and healthy work environment for its stakeholders and to conducting its various businesses in a safe manner. Their corporate Health and Safety Policy is included along with a list of 11 rules that support and guide the policy. Environmental Policy - The Lafarge Group Environmental Policy Introduction is provided. The Lafarge Group Environmental Policy applies to every Lafarge operation. They must comply with all applicable laws and regulations and conduct its businesses consistent with sustainable development principles. This is to be achieved through a process of continuous improvement in environmental performance through the use of effective environmental management systems and adherence to the 13 rules outlined in the policy. Logistics Advisory and Safe Trucking Pro ram - In recognition that trucking to and from aggregate source sites is often an issue that raises concerns Lafarge adopted a national Safe Trucking Program that can be tailored to any individual site, standards with respect to cycling and trucking and discipline. Lafarge also have adopted a Logistics Advisory to meet an objective for a common and systematic approach to eliminate, minimize or prevent the risk of incidents arising from occupational road transport activities therefore driving and road transport related injuries and fatalities can be avoided. The Logistics Advisory and Safe Trucking Program Disciplinary Actions outline is included in this application. Domestic Water Supply Wells - To assure minimal impact on domestic water supply wells in the area a hydrogeological study will be conducted as part of the permit process, be submitted to the city of Saint John with required plans for review and its recommendations will be incorporated into the operational procedures for the site. Variance Requested A variance confirmation to allow for no setback allowance requirement on the boundaries between PID Ws 55068738, 00324905 and adjacent 00333526 which are all under common ownership but Lafarge Canada Inc.. Other items that support approval of the subject application are: • Lafarge Canada Inc. have a proven track record of being a responsible operator and good corporate citizen; • The location of the excavation is remote to existing housing and setback requirements can be met or exceeded-, • The company policy with respect to operating hours is from 7 AM to 7 PM. On Sundays and holidays the site is not in operation and on a rare occasion the site may be in operation on Saturday. Site operations during winter months are minimal. • A recycling pond water system will be used based on an approved stormwater management plan which will be submitted for approval before the subject site is put into production; • Smoke, dust, vibration and noise will be controlled using methods presently employed in the Bustin Pit which have proved successful; • Treed buffers will be maintained as visual screens in setback areas; • Corporate policies will continue to be used in the expansion area; • The existing entrance to the Bustin Pit will continue to be used and no new entrances are proposed; • The operational procedures used by Lafarge assure the rehabilitation processes will be followed. • To assure Lafarge continue to be a competitive force in their respective industries in the City of Saint John therefore contributing to competitive costing for private investment projects and publicly funded projects. Respectfully submitted, HU S UR EYS & CONSULTANTS INC. Richard Turner lr —_ P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada Eli 4L1 SAINT JOHN The ciq of Saint iohn 125 e fi Q 0 a u Lafarge Canada Inc. \� IN Property Ilk o to> R tp A9 s O��s�a o PQ 11\ IN RU \ \ P 6� CFN S rea eW3w LcKmnre Loke and Area Community\ Association Inc. x•% "C YP \ PQ— PIT & QUARRY RR— RURAL RESIDENTIAL AREA TO BE REZONED O �g � a o O n. o� C� n RR s 100 0 100 20D 300 400 metres 800 0 800 1800 2400 3200 —t— OVERVIEW MAP Bustin Pit Owned property �� 300m boundary AERIAL OVERVIEW 5133048 PQ— PIT & QUARRY RR— RURAL RESIDENTIAL RU— RURAL CFN— NEIGHOURHOOD COMMUNITY FACILITY P—PARK 100 0 100 20D 300 400 metres 800 0 800 1800 2400 3200 —t— OVERVIEW MAP Bustin Pit Owned property �� 300m boundary AERIAL OVERVIEW 5133048 �o-�E4i5R O�JjpsA��i Lafarge is committed to providing a safe and healthy worts environment for its stakeholders and to conducting its various businesses in a safe manner. Health & Safety are core values that must be incorporated into all aspects of our business. We integrate health and safety objectives into our management systems at all levels of the Group. Management is accountable for the prevention of injuries and occupational illnesses. Everyone working for Lafarge expects a safe and healthy work environment, and in turn, we expect everyone to contribute to that safe environment through responsible behavior. Everyone is also expected to demonstrate that Health & Safety are core values through visible commitment and active engagement of each other. When it comes to safety, I believe the only acceptable number is zero - zero accidents, incidents or occupational illnesses. Reaching this goal is critical for us to reach excellence. Bruno lalont Chief Executive Officer 1AFARGIE I�49R4- ►r. 1 RESPONSIBILITY: Line management is responsible for Health & Safety implementation, communication and compliance. 2 TRAINING: Employees, managers and contractors must be trained to work safely and manage Health & Safety in their area. 3 EVERYONE: Everyone working for Lafarge, including Contractors, must respect Health & Safety rules. IMPROVEMENT: All units must have an annualized Health & Safety improvement plan as part of the Performance Plan, ORGANIZATION: All units must have a Health & Safety committee, composed of managers and relevant experts and partners. COMPLIANCE: All units must comply with the Group Health & Safety standards. REPORTING: All incidents and accidents must be reported at the appropriate level, investigated and learnings shared. 8 TRANSPARENCY: Safety results must be visibly communicated to everyone. 9 MEASUREMENT: All operations must be regularly audited against the Group policy, Health & Safety and Management Systems and Standards. O SUPPORT: Health & Safety Organization must be resourced and trained to provide support to the line management. CONDITION OF EMPLOYMENT: Compliance with these rules is a condition of employment and a criteria for career development. A&FARGE This new Group Environment Policy reflects our commitment to sustainable development and our approach to meeting new challenges in environmental protection. Our level of ambition has been set to meet the increasingly high expectations of our stakeholders. Lafarge is a pioneer and a sector leader in sustainable development, inclu- ding reducing CO2 emissions, biodiversity and water management. Respect for the environment and corporate responsibility are core values for Lafarge, as we have reaffirmed with our Sustainability Ambitions 2020. The new Policy that we are launching today sets out the actions and beha- viors that we expect at all sites, to ensure a process of continuous improve- ment in our environmental performance. We can take pride in this collective commitment to minimize our environmen- tal footprint whiie maximizing value creation for all our stakeholders. In doing so, we are demonstrating the contribution we can make to society, to future generations and, in particular contributing to building better cities. r Bruno Lafont Chairman and Chief Executive Officer December 2013 I L LAFARGE building better cities Every Lafarge operation must comply with all applicable laws and regulations and conduct its businesses consistent with sustainable development principles. This is to be achieved through a process of continuous improvement in environmental performance through the use of effec- tive environmental management systems. This Environment Policy consists of the following rules: EMS: operations shall use an effective Environmental Management System (EMS) to manage overall environmental responsibilities and performance. 2 CLIMATE CHANGE: Reduce our impact on cli- mate change through: • the development, manufacture or promotion of innovative products and solutions • minimizing the use of energy and where fea- sible promoting energy recovery and the use of renewable energy sources • minimizing the use of non - renewable resources and, where it is feasible and safe, replacing them with substitute raw materials, alternative fuels and biomass 3 WATER: Minimize our impact on water resources by limiting ground and surface water withdrawal through the use of recycling. 4 QUARRIES: Develop a rehabilitation plan for all pit and quarry sites that takes into account the needs and expectations of our stakeholders and, where feasible, fosters wildlife habitat creation and contributes to the conservation of species. 5 BIOOIVERSITY: Implement biodiversity mana- gement plans for sites in close proximity to pro- tected areas or habitats and facilitate the conserva- tion of historic remains discovered during site development and quarry operations. 6 RECYCLING: Reuse and recycle materials where feasible, minimize the generation of any hazardous and other wastes, and dispose of wastes using safe and responsible methods. 7TECHNOLOGY: Encourage the development L1_`__ and diffusion of environmentally friendly tech- / Bruno Lafont nologies. Employ safe technologies and operating j Chairman and Chief procedures to reduce exposure of our employees Executive Officer and our communities to environmental, health and safety risks. 8 RESPONSIBLE SOURCING: Evaluate the envi- ronmental values, policies and practices of contractor and supplier candidates. Expect our contractors and suppliers to respect our environ- mental, health and safety values and to comply with our policies and procedures. 9 DEVELOPMENT: Conduct an environmental and social impact study (ESIA) when selecting greenfield sites for development or developing major modification protects. 1 DUE DILIGENCE: Conduct environmental n 0 due diligence in connection with acquisitions and divestments. 1 1 RESOURCES: Provide adequate financial and human resources, employee training and awareness raising to facilitate continuous improve- ment in environmental performance, 1 2 STEWARDSHIP: Implement sustainability and stewardship practices in the design, manufacturing, distribution and application of our products, systems, and solutions to enhance their contribution to sustainable construction. 1 STAKEHOLDERS: Be open, honest, and 3 accountable to our stakeholders. Inform our stakeholders routinely about our operations and products, soliciting their feedback and encoura- ging a candid dialogue. Cooperate pro - actively with legislators and regulators to evaluate the feasibility, impact, and cosYbenefit of proposed laws, regula- tions and standards. IAFARGE uilding better cities 51330`9 Objectives of the Advisory: - Establish a common and systematic approach (based on the 5 Pillars ) to eliminate, minimize or prevent the risk of incidents arising from occupational road transport activities. - Eliminate driving and road transport related injuries and fatalities. Applicability: - This Advisory applies whenever Lafarge owns the vehicle or Lafarge has a contract with a company owning vehicle(s) to transport its materials. - Customer or supplier pick -up and deliveries are excluded from this Advisory (but on site, Lafarge rules apply). Key Requirements of the 5 pillars: "Contractor" Pillar: 1. Selection of transporters on H &S criteria as defined in CSM Standard. 2. Avoid the use of spot haulers (written agreements with transporters, which incorporates adherence clause to all elements (e.g. driver selection, training, leading KPi tracking, regular meetings etc.). Apply disciplinary measures as appropriate. "Driver" Pillar: 1. Driver selection, fitness & qualification - Management to ensure that all drivers (Lafarge or contractor) are appropriately licensed, fully trained, competent, experienced and medically fit to carry out the task safely. 2. Driver tratnina & assessment — ensure that drivers receive full defensive driving training (before driving for Lafarge) & refresher; fatigue prevention trainina; they have training records ; minimum 5 year driving relevant experience; regular medical fitness checks; regular tool box interactions. 3. Driving behavior — drivers are expected to always engage in safe behaviour, use 3 -point seat belt, respect traffic & driving rules like speed limits, only allow authorized passengers in the vehicle, not drive under the influence of drugs or alcohol, do not use mobile phones even hands - free. 4. Fatigue prevention — implement controls to eliminate the risk of driving when tired and fatigued; drivers pay system should not encourage them to drive continuously for longer hours if tired; drivers must respect limited number of driving hours, defined rest periods & breaks. "Vehicle" Pillar: 1. Vehicle selection & specification -- required safety equipment includes 3 -point safety seat belt for driver & all passengers, head restraint on seats, laminated windshield, rear view & side view mirrors, frontal view mirrors, reversing alarms both audible & visual, first aid & emergency kit; for bigger vehicles 1 trailers side under -run crash protection etc. 2. RMX Trucks — access ladder to rear with edge protection & gate, guarding of drum opening etc. 3. Tires — tires must comply with minimum statutory tread depth (not less than 2mm), no retread tires on truck steering wheels, radial tires to be used compatible with axle loading, tire safe use time limit to be respected, damaged tires not to be used 4. Vehicle maintenance, servicing & inspections — all vehicles must be in roadworthy condition and be regularly assessed as part of a planned maintenance program. A system of documented periodic inspections shalt be in place for routine inspection of vehicles. A system of documented pre -start checks to be carried out every shift by the designated vehicle driver. Defective vehicles must be clearly marked "out of service" & not used. "Journey" Pillar; 1. Journey management & plannina OMP) — create a JMP (especially for high risk journeys), that is guided by a risk assessment (incl. sharp curves, steep descents, narrow roads, road work, schools, hot spots for accidents etc.) to ensure a clearly defined preferred route, safe working hours, safe driving speeds, safe rest areas & emergency response support in the event of an incident on route, appropriate telephone numbers and contact details etc. Night deliveries must be approved by the CCEO. 2. Driving lournev management system — use of GPS, with regular analysis and review of journey data. Use results to provide appropriate & timely feedback (positive and constructive) to drivers & transporters. 3. Passengers — All occupants to wear seat belts; no unauthorized passengers allowed. 4. Visibility — drivers to use hi -viz clothing when near moving vehicles or equipment; vehicles to have lights on at all times where permitted by law.. "Load" Pillar: 1. Loads - Load to be within the specified maximum permissible gross weight limit; ensure safety during loading operations (e.g. WAH risks, sheeting). 2. Unloading — a customer site must follow all Lafarge rules & safety guidelines: e.g. safe unloading area, unloading facilities, WAH risks under control, safety barriers, lighting etc. Driver should not unload if site is deemed unsafe. Managing Tip -over risks: To prevent tip -over and minimize the risk of serious injury, it is necessary to ensure that at least: (1) Trucks must not move with a bed in a high position (2) Ambient conditions are checked such as soft ground, sticky material, high wind, sloping surface etc. (3) A safe unloading procedure is defined. Towing: Prior to towing, it is necessary to ensure that: (1) A risk assessment is done, which considers aspects such as suitability of towing vehicle, competence of the person in control of the operation, proximity of vehicles, slope & gradient, attachment points etc. (2) Only certified fabric ropes or fixed draw -bars can be used. They must be inspected regularly. This document is Intended to promote understanding of the "Logistics" Advisory of Nov.2010 and does not replace lt. SAFE TRUCKING PROGRAM DISCIPLINARY ACTIONS In the event that a Safety Violation occurs, the driver who created the safety violation will be subject to disciplinary action under the Lafarge Safe Trucking Program. The disciplinary action taken will be aligned with the severity of the safety violation. The list below provides examples of possible safety violations and the resulting disciplinary action. However, these are only examples and are by no means absolute. Based on the circumstances surrounding or the outcome created by the Safety Violation, a different disciplinary action may be employed. Level 1: Warning — No Suspension ❑ PPE Infraction ❑ Cellular Phone use without Hands Free Speeding ❑ Failure to Stop at an Internal Stop Sign Level 2: Warning — 1 Day Suspension ❑ Failure to Stop when exiting a Lafarge Site ❑ Outside of truck in loading area ❑ Continued Violation of PPE rules ❑ Driving with an Elevated Box Level 3: 3 Day Suspension ❑ In the box at a loading area Ll Excessive Speeding • Driving with an elevated box causing property damage • Continued violation of basic safety rules Level 4; 30 Day Suspension • Not stopping at Stop Sign causing property damage • Tip Over on Lafarge Site (Tip Over will be reviewed and suspension may be reduced) ❑ Causing a dangerous situation while exiting the Lafarge Site ❑ 2 °" Warning for Being in Box at a shipping face Level 5: Permanent Suspension • Malicious or negligent acts resulting in personal or property damage • Continued disregard for Lafarge's safety rules 129 1 513304a Rehabilitation Plan - Bustin Pit 913 Latimer Lake Road, Civic No. 04333526 City of Saint John New Brunswick Information Sources: i) Boandaryand base map information obtained from digital file (acad) providtd by Lafarge. ii)Topagraphic information�enerated from digits! terrain model1DTM) data base obtained from JA GovernmentofNew Brunwul Service New Brunslvirk digital topagraphu data bast (1998). In) City of Saint]ohn Zoning By -law C.P. 100-549 Section 680, PQ zone regulations. caNao�► ��c_ 13 n 1 V V Notes & Details I. PROCAMSSIVE REHABILITATION Wn.L BR ONGOING AND WILL FOLLOW THE EXTRACTION SEQUPNCL RMIABIITFAnONwaL OCCUR. AS LIMITS OF MT ACAONARE REACHED AND 771E RESOURCYIS DEPLETED. SUFFI©ENT WORKING ANDTILAVELLAREAS WILLREMAINACnVL 3. AREAS WILL RESTRIPPED OFTOPSOTLAND SUBSOIL IN PROGRESSIVE STAGES. WHBRETHEREIEA DarDCGUMBABLE LAYER, THE TOPSOIL WILL BE STRIPPED. HANDLED AND REPLACED ASA SEPARATE LAYER WHEREVER POSSIBLE. TOPSOIL WILL BE MOVED DIRECTLYTO A REfIANWFATION LOCATION. AR EMOFCOMPACTEDSOILSWDLB ERIPPEDTOAUl Tr, ODMPACTIONWITHOUTMI GSOIL LAYERS TOPSUD.AND SUBSOIL WD.L BE RETAINED AND USED IN REHABB]TATION OFTHESnE, EKGESSTOPSOD.AND OVERBURDEN MATERIAL NOT REQUIRED FORREHABELTFATION MAYBE REMOVED FROM THIS PROPERTY. SOn5 (mpm7mdsab.Q WELL BE RM -ACED AT VARIABLE DEPTHS ON REE ABILMATEDARRAA , THBRmARU.ITATION OBJECTIVE FOR TIMSM IS TO PROVIDE VARIEHYOF HABITAT ARFAS, DEPENDING ON TIM FINAL DBPTNSOF EXTRACTION, POST EXTRACTION WATER TAME AND LONG TERM AFTER USE FOTENIIAL UPTO4 MAIN LANDPORMTYPES (LOT,. SHORELINE WETLANDS, FORESTED AREAS A OPEN E6I.DlPA517FRH) MAY BE CREATED. 4. PIT FLOOR AND SIDE SHAPE AREAS (ABOVE WATER) WU.LBE ROUGH GRADED PRIORTO REPI..ACEMENT OP TOPSOILTm OBIEGTNE IS TO CREATE VARLABLETOPOGRAPHY WHICH WILL PROMOTE AND CANTRffiOTETO MICRO - HABITAT DEVELOPMENT. MOISTURE RETENTION, TOPSOIL DEVELOPMENT AND IANDFORM REPLICATION. REFORESTATION AREAS WILLCONSIST OF PLANTING C TI. TSCONTADINGAMULT( IREOFCONIPP &OUSANDDECMUOUSTRRESPECDS PLANTEDAS SPP.DLMGS WHICH MAY INCLUDE BUT ARE NOrIBUTF.D TO WIUTE PINE, RED PINE, WRTFE SPRUCE CEDAR, MAPLE, POPLAR, . DOGWOOD, ASPEN AND BIRCH. 5. R.EPORPSTATHONPREvwATATION wIU EEMONFrORED AND PLANTINGS WILL BEMAUTTAINEDAS NBCB LJ, RYANDRENARHLTPATIONEIPMRTSWILLBEADIUSI 'EDASNEEDED.THEREFORESTATION AREA LOCATIONSARESHOWN ON THBRERABILFGTION PLAN. 6. ABOVE WATERPiT FLOOR AND NON FORESTED SIDE SIAPEAREAS WI L RESEEDED WITH A MIKOP PERENNIALFORAGE GRASSES AND LEGUMES. Y. SHORELINEWETIAND AREAS, VARYING FROM BSmTO LBm DEBT. (W PRESENTI W6LBB SUEPLEMENI'191 WrrHCRCGAEDCSANDwooDYDEBRIS TTI ENHANCEAQUATICAND SRORELME VEGETATION GROWTH AND COVER. SHORELINEwHEIANDS WILL BE VARIED TO PROMOTE MAXIMUM DIVERSITY WITH)N THIS HABITAT FOR FISH AND WI DUFF F. ALL VP.GETATIONONTDPSOE.OR OVERBURDEN STOCBURES. BERMS, SIDESLOPES AND REHABILITATED PET FLOORARRAS wtLL BEMAuNTAMED AND REPLACED SHOULD IT FAILED FSTAMASN rrsWTO CONTROL EROSION. 9. SIDESLOPES WUL REFSTASUSMD BY CUrMU AND/OR BACKHUMG METHODS MATERLAIS usm FOR PROGRESSIVEAND FINAL ICU ARH STATION WORK WILL BEFROM ONSTTE SOURCE`+. FORMAL LANDFORM WELL DEPEND ON ACTUAL RESOURCE ENCOUNTER£DAND FINAL DEEM OF EILTRAC -room 10. EXCEPT FOR MMM04GSOUTSIDE OFTHE EXTRACTION LDAMYS NO MA DINGS ORSTRUCTURRS Wffd REMAIN ON THE PROPERTY. 11, ALL INTERNAL HAUL ROAM NON - USABLY MATERIAAL. AND PIECES OF MAC'HINM WILL BE REMOVED AS PART OF FINAL REHABILITATION. 11 FINAL SURFACE DRAINAGE (IF ANY) FROM THE SOE WILL FOLLOW TAB REHABILITATED CONTOURS AS SHOWN AND GENERALLY BE DIRECTED INWARDS TOWARDS THE PIT FLOOR. i RaREg YON£ H w.v, ,mEmxipaia Maui i war me�a�iom�a� CUT _ LLLLLL PIT rAa LLLLLLL (uA /f aplb,) � U�CAN4iCYl L LLLLLLLLLL LLLLLLL ! LLLLL4L QI } 1- LLLL4 LLLLLLL Q/1 LLLLLLLLLLL LL �mua RC4yF �eeI Y Side Slope Rehabilitation Detail SCALE MTS. Date: December 22, 2004 �►���� reYl&Ed: MR'p' j1J, zQUS � I' Scale 1:4000 50 0 50 100 200 metres HD C Regiond and Urban M Nn-9S1b'AK L1&, t. Ihaxo Br GMJS. Planning & DW"FilcNo.KSSmAK LS4rRe QReI,edBEEtinIBRNn, Resourml)wlapment mEEc mERa PlanewB s E s s August 10, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Brain Storming Session Background: We would like to hold a meeting to brain storm ideas and solutions regarding: illegal parking lots; residential parking from 7am to 7pm using postal code parking passes; the use or lack thereof of City owned parking lots and our parking garage and ticketing and towing of cars, (who is responsible). This session would include inviting: Saint John Parking rep, By -Law Enforcement rep, Building Inspector, Municipal Works rep (plowing issues), Saint John Police Dept. Traffic rep (tickets and towing). The reason for this session is to come up with ways to increase revenue and help to address ongoing issues. Motion: Resolved that Common Council schedule a "brain storming" session to discuss: illegal parking lots; residential parking from 7am to 7pm using postal code parking passes; the use or lack thereof of City owned parking lots and our parking garage and ticketing and towing of cars, (who is responsible) and further that the appropriate staff be invited to attend. Respectfully Submitted, (Received via email) John MacKenzie and Gerry Lowe Councillors —Ward 2 and 3 City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 131 REPORT TO COMMON COUNCIL OPEN SESSION M &C2015 -166 August 11, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: City of Saint John Designation of the Shaarei Zedek Synagogue /Calvin Church — Saint John Jewish Community Centre as a Provincial Heritage Place BACKGROUND Late in 2010, the Heritage Conservation Act was proclaimed, replacing the previous Historic Sites Protection Act and the Municipal Heritage Preservation Act. As the owner of the Shaarei Zedek Synagogue /Calvin Church — Saint John Jewish Community Centre, Common Council should be aware that the legislation change means that the site is now referred to as a "Provincial Heritage Place" instead of a "Historic Site ". It also means that a provincial heritage permit will be required to alter character - defining elements of the buildings as described in the attached Statement of Significance, effective August 19, 2015 (the conclusion of a five - year grace period). A notification that the property is designated will also be attached to the deed for the property, so any subsequent owners will be aware of the requirements. With the exception of a collection of artifacts and documentation stored at the Saint John Jewish Community Centre, the character — defining elements of both buildings are focused mainly on the exterior form, structure and materials of the buildings. 132 M &C2015 -166 -2- August 11, 2015 Staff of the Heritage Program and the Real Estate division is aware of the requirements and is supportive of this designation. Given the mainly exterior structural and material component of the character - defining elements, it is not believed that this designation will affect the City's ability to repurpose or sell the building in the future. RESOLUTION Your City Manager recommends that Common Council receive and file this report. Respectfully submitted, Amy Poffenroth, P. Eng., MBA Deputy Commissioner Growth and Community Development Services Jacqueline Hamilton, MCIP, RPP Commissioner, Growth and Community Development Services Wm. Edwards, PEng Acting City Manager Attachment 133 Statement of Significance Place Description The Shaarei Zedek Synagogue /Calvin Church - Saint John Jewish Community Centre consists of two buildings in the City of Saint John a 2 -story rectangular fdeo- Gothic brick building constructed in 1871 on the corner of Wellington Row and Carleton Street and a smaller rectangular 2 -story red brick Georgian building facing Wellington Row Heritage Value The Shaarei Zedek Synagogue /Calvin Church - Saint John Jewish Community Centre is designated a Provincial Heritage Place for its cultural and spiritual importance in relation to the Saint John community and for its architecture The Shaarei Zedek Synagogue /Calvin Church was originally built for the Calvin Presbyterian congregation Presbyterians were among the Loyalist refugees who founded the city in the 1780s The Calvin Church was purchased by the Saint John Jewish community in 1919 The first members of Saint John's Jewish community arrived in the city in 1858 By the 1960s. the community comprised of some 250 families whose cultural and religious life was sustained by their place of worship, �Shaanvi Zedek' means The Gates of Righteousness ` The Shaarei Zedek Synagogue /Calvin Church is also noted for its architectural qualities. which combine elements of the mid -19th century Gothic Revival and .High Victorian Gothic in a substantial, though not overly ambitious brick composition_ The Shaarei Zedek Synagogue /Calvin Church appears to be the second major public building designed by David E. Dunham. He was assisted by contractor William Causey, and painting contractor James H Pullen The building's substantial interior underwent significant renovation and redecoration altering it from a Christian church to Jewish synagogue The stained glass windows were removed. all Christian symbols were replaced with Jewish iconography, and the building was thus transformed into a place of worship appropriate for an orthodox Jewish congregation The Saint John Community Centre is a beautiful example of brick Georgian architecture and continues to serve the Jewish community in Saint John as a community centre. as well as being home to the Saint John Jewish Historical Museum. Character- Defining Elements The character - defining elements that relate to the The Shaarei Zedek Synagogue /Calvin Church include= original design by David E. Dunham; pointed -arch doorway set off by twin stone columns with dog -tooth motif and small stone brackets above: large stained glass window contrasted with a smaller window at the top in the central tower: large tower window being the central figure in a triad of Gothic windows with symmetry to the front fagade, applied decorative 5 -tier buttresses on the tower. 4 -tier buttresses separating the windows on the sides of the building and 3 -tier buttresses on the corners. symmetrical composition of six lancet windows dominating each side of the building in two tiers: substantial stone sills and Gothic arches above the six lancet windows, polychromatic stone work outlining each of the major windows. The character- defining elements relating to the Saint John Jewish Community Centre include - rectangular massing. - red brick exterior. - symmetrical fenestration and central entrance - collection of artifacts and documentation relating to the Jewish community 134 REPORT TO COMMON COUNCIL M &C2015 -169 August 11, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: 2015 Fleet Replacement — Tender Awards — Phase 11 BACKGROUND The City of Saint john In May, 2015, Common Council approved the procurement of vehicles and equipment for the 2015 Fleet Replacement Plan. The second phase (phase II) of this tendering is now complete. The purpose of this report is to make recommendations to award the latest tendered vehicles and equipment. Please note that the items contained in this report are unrelated to the items approved by Common Council at its July 20, 2015 Meeting (Phase I items). Municipal Sidewalk Tractors Approximately 240 kilometers of sidewalks in the City are kept clear of ice and snow in winter conditions by Transportation and Environment Services. Similar to street plowing and snow removal activities, objectives regarding sidewalk plowing are detailed in the City's Winter Management Plan. Fourteen sidewalk tractors are each designated to one of fourteen sidewalk plow routes in the Plan. Eleven wheeled tractors and three tractors with tracks, each with attachments (blade, snow blower and sander unit) currently make up the fleet. Four (4) of the City's existing wheeled sidewalk tractors (and required attachments) are currently beyond their useful service life and are being replaced with this award recommendation. Three - Quarter -Ton and One -Ton Pickup Trucks Transportation and Environment Services, Saint John Water, Leisure Services and Fleet Services currently operate multiple light -duty pickup trucks (three- quarter -ton and one -ton models) which serve many purposes in their respective areas including, but not limited to, light plowing and sanding, equipment and tools transporting, towing, etc. Eight (8) existing light -duty pickup trucks are being replaced with this award recommendation. 135 2015 Fleet Replacement — Tender Awards —Phase II Report to Common Council, M & C 2015 - 169 INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT August 11, 2015 Page 2 Materials Management facilitated three (3) separate publically advertised tender calls as follows: 1) Tender no. 2015- 232012T for the supply of four (4) municipal sidewalk tractors and attachments was issued on July 3, 2015 and closed on July 29, 2015 with the following submissions (excluding HST): COMPANY NAME TENDERED PRICE* Applied Pressure Inc. $674,814.53 Saunders Equipment Ltd. $529,386.00 *Lot price, includes tractors, attachments And required options 2) Tender no. 2015- 232013T for the supply of four (4) one -ton four -wheel -drive regular cab pickup trucks was issued on July 20, 2015 and closed on August 5, 2015 with the following submissions (excluding HST): COMPANY NAME TENDERED PRICE* Downey Ford Sales Ltd. $74,918.00 Dobson Chrysler Dodge Jeep $73,798.00 *Price per vehicle 3) Tender no. 2015- 232016T for the supply of four (4) three - quarter -ton four -wheel -drive extended cab pickup trucks was issued on July 21, 2015 and closed on August 5, 2015 with the following submission (excluding HST): COMPANY NAME TENDERED PRICE* Downey Ford Sales Ltd. $38,776.00 *Price per vehicle Staff of Materials Management and Fleet Management have reviewed all of the tenders and have found them to be complete and formal in every regard. Staff believes that in each case the low tenderers have the necessary resources and expertise to supply the equipment, and recommend acceptance of their tenders. The above processes are in accordance with the City's Procurement Policy and Materials Management support the recommendations being put forth. FINANCIAL IMPLICATIONS If awarded as recommended, the cost to supply the following: 1) Four (4) municipal sidewalk tractors and attachments; 2) Four (4) one -ton four - wheel -drive regular cab pickup trucks; and 3) Four (4) three - quarter -ton four - wheel -drive extended cab pickup trucks will be $979,682.00 plus HST. This is a planned expenditure for which funds are included in the 2015 Fleet Reserve Fund. 136 2015 Fleet Replacement —Tender Awards —Phase II August 11, 2015 Report to Common Council, m & C 2015 -169 Page 3 RECOMMENDATION it is recommended that Common Council award the tenders as follows: 1) Four (4) municipal sidewalk tractors and attachments at a total cost of $529,386.00 plus HST to Saunders Equipment Ltd.; 2) Four (4) one -ton four -wheel -drive regular cab pickup trucks at a total cost of $295,192.00 plus HST to Dobson Chrysler Dodge Jeep; and 3) Four (4) three- quarter -ton four -wheel -drive extended cab pickup trucks at a total cost of $155,104.00 plus HST to Downey Ford Sales Ltd. Respectfully submitted, Kevin Rice Deputy Commissioner Transportation & Environment Services Gregory J. Y /e6inans, CPA, CGA, MBA Commissiorie cif Finance & Administrative Services Wm. Edwards, P. Eng. Acting City Manager 137 REPORT TO COMMON COUNCIL August 5, 2015 M &C2015 -164 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: M. The Ciro, of Swim Tohn SUBJECT: Transportation and Environment Services - Tender for Highway Salt BACKGROUND The City of Saint John uses highway salt as well as sand to keep streets and sidewalks clear in the winter. Both materials are procured through supply contracts. Obtaining adequate highway salt supply during the winter months, when it is typically in higher demand by various jurisdictions, can be difficult. As a result, staff of Materials Management and Transportation & Environment Services have sought to split the City's requirements between "Early Season Delivery" (i.e. before winter), and "Winter Season Delivery ". INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT: A public tender call was issued on July 15, 2015 and closed on July 29, 2015. The tender was for a two (2) year supply agreement with the option to renew for an additional one (1) year period. Two (2) companies responded to the tender call by submitting bids. The results are as follows (including delivery and excluding HST): 138 Cargill Deicing K &S Windsor Technology Salt Ltd. Year One Pricing: Early Season Delivery (date of award to Nov 30th 2015) $72.18 /tonne $89.14 /tonne Winter Season Delivery (Dec 1St 2015 to April 30th 2016) $73.60 /tonne $89.94 /tonne Year Two Pricing: Early Season Delivery (June 1St to Nov 30th 2016) $74.35 /tonne $92.01 /tonne Winter Season Delivery (Dec 1St 2016 to April 30th 2017) $76.91 /tonne $92.85 /tonne Optional Year Three Pricing: Early Season Delivery (June 1St to Nov 30th 2016) $76.58 /tonne No Bid Winter Season Delivery (Dec 1St 2016 to April 30th 2017) $80.37 /tonne 138 TES — Tender for Highway Salt August 5, 2015 Report to Common Council, M & C 2015 - 164 Page 2 INPUT FROM OTHER SOURCES — CONT'D... Staff of Materials Management and Transportation & Environment Services have reviewed the tenders and have found them to be complete and formal in every regard. Staff believes that the lowest tenderer (Cargill Deicing Technology) has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. This process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. FINANCIAL IMPLICATIONS: Staff estimate, based on historical data, the City's requirement for highway salt is expected to be approximately 15,000 tonnes for each year of this agreement. The severity of each winter however will impact how much material will actually be required. This is a planned expenditure for which funds are included in the annual operating budget. t1i _ 13 XV113 1/ I u I of \ 1 MR 0 Lei \ It is recommended that the tender from Cargill Deicing Technology, for the establishment of a two year supply agreement for highway salt as per the pricing detailed in this report, be accepted, and further, that staff be authorized to exercise the third optional year if deemed in the City's best interest at that time. Respectfully submitted, R. Kevin Rice, B. Sc., C.E.T. Deputy Commissioner, Transportation and Environment Services Wm. Edwards, P. Eng. Commissioner, Transportation and Environment Services, Acting City Manager 139 ��- A REPORT TO COMMON COUNCIL M &C 2015 -167 August 11, 2015 His Worship Mel Norton And Members of Common Council Your Worship and Councillors: SUBJECT Harbour Passage Resurfacing — Recommendation for Award of Contract BACKGROUND The City of Saint john The portion of Harbour Passage from York Point to Bentley Street is showing its age and is experiencing deterioration of both the asphalt base and the signature 'cranberry' coating. Common Council recently undertook a review of its priorities and included funding to reinvest into this significant recreational amenity in the 2015 General Capital Budget. This project includes asphalt repairs ranging from application of a new asphalt overlay to localized repairs as well as the application of a new cranberry coating. This investment reflects a commitment towards the principles of Plan SJ and Play SJ in support of a trail that is heavily used by citizens and visitors alike. INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT A public tender call was issued on July 24 and closed on August 5, 2015. Two companies responded to the tender call by submitting bids. One of the bids was disqualified as it was not compliant with the bid document. The results are as follows (including HST): COMPANY NAME TENDER PRICE Classic Construction Limited $946,767.68 The tender price noted above includes HST, and also includes a 5% contingency allowance. Staff of Transportation and Environment Services and Materials Management have reviewed the tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. FINANCIAL CONSIDERATIONS The original estimate for the project prepared in the fall of 2014 was $750,000. Since then the costs have escalated significantly, based at least partially on the decline of the Canadian dollar. Staff contacted the low bidder to discuss possible areas of cost savings that would bring the cost closer to the budgeted amount without sacrificing quality. The 140 Report to Common Council Harbour Passage Recoating Page 2 of 2 tenderer and staff were successful in identifying some minor changes to the project and reductions in project quantities that bring the total contract amount down to $847,398.30 including HST and a 5% contingency allowance. As previously mentioned, Council included $780,000 in the 2015 General Capital Budget for this project. Earlier this year the Glenn Group was engaged to do detailed design and provide contract administration services during construction at a cost of $35,560 plus HST. A summary of the low bid price, accounting for HST and the HST rebate, is provided in the following table: Including the consulting fees this project is above the available budget for this project by approximately $32,000. flue to a number of other projects coming in considerably under budget, there is money available within the approved Capital Budget for Parks & Public Spaces to move forward with this project. RECOMMENDATION It is recommended that Contract 2015- 084903T Harbour Passage Recoating be awarded to the low tenderer Classic Construction Limited at a revised tender price of $847,398.30 {including HST} as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, 115�-All Michael Hugenholtz, P.Eng. Deputy Commissioner, Transportation and Environmental Services 141 /I -- Wm. Edwards P, g Commissioner, Transportation and Environmental Services & Acting City Manager REVISED CONTINGENCY HST TENDER ALLOWANCE HST REBATE NET COST PRICE Classic Construction $714,200 $35,710 $97,488.30 $71,775.37 $775,622.93 Limited Including the consulting fees this project is above the available budget for this project by approximately $32,000. flue to a number of other projects coming in considerably under budget, there is money available within the approved Capital Budget for Parks & Public Spaces to move forward with this project. RECOMMENDATION It is recommended that Contract 2015- 084903T Harbour Passage Recoating be awarded to the low tenderer Classic Construction Limited at a revised tender price of $847,398.30 {including HST} as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, 115�-All Michael Hugenholtz, P.Eng. Deputy Commissioner, Transportation and Environmental Services 141 /I -- Wm. Edwards P, g Commissioner, Transportation and Environmental Services & Acting City Manager REPORT TO COMMON COUNCIL M &C2015 -168 August 11, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: vt of The City of Saint John SUBJECT: Contract No. 2013 -2: Dever Road — Sanitary Lift Station "Y" Replacement PURPOSE The purpose of this report is to update Council on the status of the Dever Road — Sanitary Lift Station "Y" Replacement project and associated costs. BACKGROUND The approved 2013 and 2014 Water & Sewerage Utility Fund Capital Programs include projects for the replacement of Sanitary Lift Station "Y" and associated sewer piping and structures along Dever Road, near the intersection with Greendale Crescent. In 2013 the City purchased a lift station package to replace the existing Dever Road Sanitary Lift Station "Y" (M &C 2013 -194). Common Council, at its meeting of January 19, 2015, awarded Contract 2013 -02 (M &C 2015- 010) to Terraex Inc. at a tendered price of $280,624.20. The budget for this project was $665,000.00. The completion cost of this project including design and construction management services was estimated to be $571,710 resulting in a projected $93,290 surplus in the Water and Sewerage Utility Fund Capital Program. ANALYSIS The majority of the work under Contract 2013 -02 has been completed and invoices submitted with the exception of completion of landscaping, paving, mechanical and electrical work for the new lift station. The final quantities and summary of change orders for the project have not been finalized, however the project is nearing completion and the majority of quantities and change orders are known and agreed upon between the City and the Contractor. The additional costs on the project to date have been compiled into four categories as follows: 1. Additional cost related to locating, excavating $91,234.18 and connecting to the existing force main 2. Costs related to piping modifications to suit the $13,444.74 new lift station. 3 Existing conditions differing from records. $12,456.50 142 M &C2015 -168 August 11, 2015 Page 2 4 Items required that were not included in Contract. $1,672.40 5 Variation between estimated and actual quantities $14,600.73 incorporated into the work. Total Change Orders & Additional Quantities: $133,408.55 Minus: Contingency AIlowance: - $30,510.00 Net Additional Cost: $102,898.55 COST SUMMARY Original Contract Value: $280,624.20 Minus: Contingency Allowance: - $30,510.00 Value of Original Estimated Work: $250,114.20 Summary of Change Orders & Additional Quantities : +$133,408.55 Estimated Final Contract Value: $ 383,522.75 FINANCIAL IMPLICA'T'IONS The estimated final construction cost of the project based on change orders and additional quantities to date is $383,522.75. The difference between the estimated final contract value and the original tendered price is $102,898.55 ($383,522.75 - $280,624.20). Using this estimated final contract value, the analysis to detennine the budget variance for the project is as follows: Budget $665,000 Project net cost $665,890 Variance (shortfall) $890 This minor shortfall will be managed within the overall Water & Sewerage Utility Fund Capital Program envelope. 143 M &C2015 -168 August 11, 2015 Page 3 RECOMMENDATION It is recommended that additional payment be made to Terraex Inc., under Contract No, 2013 -02. Dever Road — Sanitary Lift Station "Y" Replacement in the amount of $102,899. Respectfully submitted, johnVCampbell, P. Eng. unicipal Engineer U tEdwards, Eng. Acting City Manager 144 �' c' Brian Keenan, P. Eng. Engineering Manager REPORT TO COMMON ON COUNCI L August 17, 2015 His Worship Mayor Mel. Norton and Members of Common Council Your Worship and Councillors: SUBJECT: TRAIN WHISTLING CESSATION NEXT STEPS City of Saint Jahn BACKGROUND On August 4t', 2015, Common Council received an update on the pursuit of a train whistling exemption at the Rothesay Avenue and Thorne Avenue train crossings (see attachment A). Council was informed that New Brunswick Southern Railway (NBSR) was investigating whether they had "the necessary information to proceed with an official request to NBDTI for the whistling exemption." NBSR submitted a letter to the City of Saint John on Thursday August 13t", 2015, with details on the needed requirements for an anti- whistling exemption to occur at the two crossings (see attachment B). According to NBSR's letter, the process to achieve an anti- whistling exemption at the Rothesay Avenue and Thorne Avenue train crossings, or any short line railroad operated by NBSR, should be "consistent with the federal procedure under the Railway Safety Act." The federal Procedure for Eliminating Whistling at Public Grade Crossings identifies eight (8) steps to occur in sequence in order to achieve a successful exemption. According to NBSR, there are two steps that the City has yet to fulfill in the eight step federal procedure, including: 1. municipality issues notifications and public notice; 2. municipality passes a resolution prohibiting train whistling. Since receiving this information, the City Manager's Office has consulted with the New Brunswick Department of Transportation and Infrastructure ( NBDTI), NBSR, the Halifax Regional Municipality (HRM) (who has recently undergone a similar process) and the Common Clerk's Office to define an appropriate sequence of actions to proceed. ANALYSIS In order for the City to proceed with an anti - whistling exemption, the most pertinent next step is to approve the wording for a public notice (see attachment Q. There is also a need to release the information to the public, which will include the following channels: • publish on City of Saint John Website; • press release; • public service announcement; • email notification to City of Saint John email subscribers; • Twitter notification; and, 145 • Facebook notification. In addition, the City should inform relevant industry associations and organizations, including: • GATX Rail Canada; • Canadian Chemical Producers Associations; • Canadian Fertilizer Institute; • General Electric Railcar Services Corporation; • PLM Railcar Management Services (Canada) Ltd.; • Procor Ltd.; and, • Propane Gas Association of Canada Inc. If approved, the City Manager's Office will publish the public notice, which informs the public that Common Council will be voting on the following resolution at the August 31St, 2015 Council meeting: "That the use of train whistling be prohibited, contingent on approval from New Brunswick Southern Railway and the Minister of New Brunswick Department of Transportation and Infrastructure, at the Rothesay Avenue train crossing (near the intersection of Rothesay Avenue and Russell Street) and the Thorne Avenue train crossings (near the intersections of Thorne Avenue and Bayside Drive) unless: a) an emergency exists; or b) as ordered by the Minister of New Brunswick Transportation and Infrastructure. " In the event Common Council adopts the above resolution during the August 31 St Council meeting, the resolution "should be sent to the railway and all relevant association or organizations, including the Minister and Transport Canada's Regional Director." The City will then proceed to execute the indemnities with NBSR and NBDTI and also submit the resolution to NBSR, who will submit its official request to the Minister of NBDTI for an anti- whistling exemption. Upon approval from the Minister of NBDTI, NBSR will issue special instruction to eliminate train whistling, which includes the effective date of whistling cessation at the crossings. Here is a sequencing of next steps: Activity Timeline N o. Council adopt resolution to August 17 City will notify NBSR of proceed with public notice Council resolution City Manager's Office to release August 18` public notice and inform relevant associations and organizations Common Council vote on a August 31St Send resolution to NBSR resolution to prohibit train 146 whistling City of Saint John to execute September 1St indemnities with NBSR and NBDTI NBSR to submit letter to Minister September 2° of NBDTI requesting permission for train whistling exemption Minister to issue his decision on TBD The City has not received train whistling exemption request any reason from NBDTI why the Minister would not approve the request, which brings us to believe that the decision will occur soon after NBSR's request NBSR will issue special TBD instructions to eliminate train whistling starting on a particular date RECOMMENDATIONS Staff recommends that Common Council: 1. Approve the wording of the attached public notice; 2. Direct the City Manager's Office to publish the public notice and inform relevant associations and organizations immediately. Respectfully submitted, - )z r-f &M — Phil Ouellette, MA Executive Director, City Manager's Office Wm. Edwards, P. Eng. Acting City Manager 147 REPORT TO COMMON COUNCIL August 4, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: TRAIN WHISTLING UPDATE BACKGROUND City of Saint John On July 6"', 2015, Common Council adopted a resolution that the "City Manager be directed to have the appropriate staff dealing with the train whistle cessation at Thorne Avenue and Rothesay Avenue report to open session at the next meeting to update Council as to what has taken place over the past two years, why the delays and who is responsible." Staff have since highlighted the major milestones associated with the pursuit of whistling cessation at the Thorne Avenue and Rothesay Avenue train crossings. ANALYSIS Staff were initially directed by Common Council to pursue an investigation on train whistling cessation in June 2008, with the request to "bring forward a recommendation to Common Council on the feasibility of implementing anti - whistling legislation." Since that time, Staff have presented four reports in Committee of the Whole describing the process to pursue an anti- whistling exemption and corresponding considerations. In order to investigate a whistling exemption in Saint John, Staff have worked closely over the past several months with representatives from New Brunswick Southern Rail (NBSR), the provincial department of Transportation and Infrastructure (NBDTI) as well as Transport Canada. As indicated in earlier Council reports, train whistling cessation requests for short-line railways in New Brunswick are to be submitted by the railway operator (NBSR in this case) to NBDTI. It is a requirement of the railway company that the municipality finance any necessary capital upgrades (signage, lighting, gates), as identified by a safety assessment, for those crossings being considered for train whistling cessation. There is also a requirement for the municipality to `accept liability' and provide the NBDTI and NBSR an indemnity against all actions or claims related to the absence of train whistling. The City did investigate the risk associated with accepting liability, and Council was informed that the City carries liability limits of $50 million, which will likely satisfy the requirements of other levels of government and railways, and as such, no additional change in premium levels would be required (assuming the crossings are otherwise currently at or brought up to an acceptable safety standard). The risk involved is that any incident involving a railway crossing where whistling has been reduced would be directed to the City's insurance program and not the railways, whether the incident resulted from a lack of whistling or not. This added exposure to the City's insurance program will not M. change premium levels in the short term, but should an incident occur, it will impact the City's insurance premiums. On May 26'1', 2014, Council in Committee of the Whole directed the City Manager "to continue liaison with NBSR and NBDTI to proceed with anti - whistling cessation at the Thorne Avenue and Rothesay Avenue railway crossings and to report back to Council on the costs and risk." These two crossings were identified by Council because of the presence of the necessary train safety infrastructure (signage, lighting, gates) to allow for the consideration of an anti - whistling exemption. In other words, there are no needed capital upgrades, and subsequent costs to the City of Saint John, required for the Thorne Avenue and Rothesay Avenue railway crossings in order to be considered for an anti- whistling exemption. An initial safety assessment that was conducted by NBSR, NBDTI and the City of Saint John at the Thorne Avenue and Rothesay Avenue railway crossings in August 2014 suggests that there are no serious safety impediments that would compromise an anti - whistling exemption. In addition, initial findings from the assessment suggest that no major capital upgrades are needed for the two crossings in order to proceed with an anti - whistling exemption. On January 9e1', 2015, Council in Committee of the Whole adopted the following two motions: "I. the City Solicitor be directed to draft a release and an indemnity from the City should New Brunswick Southern Rail (NBSR) or the PNB Department of Transportation and Infrastructure (NBDTI) be sued for anything related to the absence of train whistling at the Rothesay and Thorne Avenue train crossings, and; that 2. the City Solicitor be directed to develop and release an indemnity in a form acceptable to the City and to report back to Council with a final draft that is acceptable to PNB Department of Transportation and Infrastructure and NB Southern Rail." In March 2015, a projected timeline was established between the City of Saint John, NBDTI and NBSR, which identified the major milestones to finalize the approval of the exemption. The nroiected timeline was the following- Task Timeline Responsibility Assum2tions City to send letter to NBSR May City That NBSR does not raise any officials requesting anti - whistling 2015 unforeseen concerns over this request exemption NBSR to send letter to NBDTI May NBSR requesting anti - whistling exemption 2015 Final Transport Canada safety June Transport The final review does not identify any assessment 2015 Canada glaring findings that questions the Brit of an anti - whistling exemption Execution of indemnities June City 2015 Final approval from NBDTI on June NBDTI That the Minister does not raise any anti - whistling 2015 unforeseen concerns over this request Implementation of anti - whistling July NBDTI and exemption 12015 NBSR 149 The Solicitor's Office, NBSR and NBDTI arrived to an agreement on a final version of the indemnities in early May 2015. On May 11th, 2015, Council adopted a resolution to "formally request NBSR to pursue a train whistling exemption for the Rothesay Avenue and Thorne Avenue train crossings. In addition, "to authorize the City of Saint John to execute the indemnities on the condition that Transport Canada completes a final safety assessment of the Rothesay Avenue and Thorne Avenue train crossings and that the safety assessment concludes that it is appropriate to grant, without condition, a whistling exemption for those crossings." On May 12th, 2015, the City Manager submitted a letter to NBSR to formally request a train whistling exemption for the Rothesay Avenue and Thorne Avenue train crossings. A final safety assessment of the two crossings was conducted on June 25th, 2015. Transport Canada was requested to provide feedback to NBDTI on whether there were any issues at the two crossings that would preclude consideration for an anti - whistling exemption. Transport Canada submitted its feedback to NBDTI on July 24th, 2015, which identified no reasons the two crossings could not be considered for an anti - whistling exemption. As of Monday July 27th, 2015, it is in the hands of NBSR to decide on whether they have the necessary information to proceed with an official request to NBDTI for the whistling exemption. Once NBDTI receives the official request from NBSR, the request will be submitted to the Minister for consideration. In the event the Minister approves NBSR's request for a whistling exemption, the City of Saint John will execute the indemnities with NBSR and NBDTI in order to finalize approval. RECOMMENDATIONS Staff recommends that Common Council: 1. Receive and file the Report to Council. Respectfully submitted, Phil Ouellette, MA Executive Director, City Manager's Office Wm. Edwards, P. Eng. Acting City Manager 150 !�64iem u RailwaY Office of the City Manager P.O. Box 1971 Saint John, NB E2L 41-1 Attention; Hill Edwards, Acting City Manager Dear Mr. Edwards: RE: Train Whistling Exemption New Brunswick Southern Railway Company Limited 300 Union Street, P.O. Box 5777 Saint John, N.B. EZL 4N13 'telephone: (506) 632 -7777 — Fax: (506) 658 -0517 This letter is being sent further to our discussions with your Executive Director, Mr. Phil Oueliette, and subsequent to the City's request to cease train whistling at the Rothesay Avenue (Mile 0.17) and Thorne Avenue (Mile 0.42) train crossings (the "Crossings "). 1 attach the procedure which is consistent with the federal procedure under the Railway Safety Act and addresses the requirements of the New Brunswick Department of Transportation and Infrastructure (NBDTI) policy regarding anti - whistling for provincially - regulated railways. Based on our review and discussions with NBDTI, it appears that the City has contemplated and /or complied with its requirements under the procedure document, with the exception of Step 3 (public notice) and Step 6 (passing a resolution prohibiting whistling). We expect that these two steps can be achieved in a timely fashion. For your information, I attach the public notice issued recently by the City of Halifax in compliance with the similar federal procedure. I understand they used a notification process similar to what would be used for municipal bylaw amendment. In addition, we would be happy to consult with you on the list of applicable associations and organizations to be notified. As we previously discussed, NBSR does not generally support removing layers of safety. However, assuming compliance with the attached procedure, a satisfactory risk assessment by NBDTI (I understand this Is complete), and a determination by the Minister that the cessation is in the public interest and is not likely to threaten safety; N13SR will proceed to issue its special instructions in accordance with the Canadian Rail Operating Rules. Please advise if you require any further information at this time. Sincerely, New Brunswick Southern Railway Company Limited Ian Simpson, General Manager Copy to: Honorable Roger Melanson, Minister, NBDTI Wayne Power, J.D. Irving, Limited Chris MacDonald, J.D. Irving, Limited 151 HALIFAX APPENDIX "C'• NOTICE OF CONSIDERATION OF A MOTION TO CEASE THE USE OF TRAIN WHISTLES AT THE LEVEL CROSSING AT MILE 12.46, DARTMOUTH, NS (KING STREET AT fiONGS WHARF) Under Halifax Regional Municipality Charter ss.318(2) and 322, the Municipality Is a road auhl xity for purposes of the Railway Safety Act RS.C., 1685, c.32 (4th Supp.) a. 23.1. which permits the. prohibition of using a train whistle on any railway equipment in an area within a municipality, with certain exceptions, on the decision of the Minister of Transport. At its regular meeting on Tuesday, August 4, 2015 Haigax Regional Council will consider the following mollon: That the use of the train whistle be prohibited at the King Street raft crossing at mile 12.99 In Dartmouth unless: z) an emergency exists; or b) rules In forma under sect;on 19 or 20 of the Railway Safety Act require id's use; or a railway safety Inspector orders We use under section 31 of the Railway Safety Act Consideration of this motion will ta%e piece as part of the regular Council agenda and interested parties may attend to observe the debate and decision. Anyone who wishes to seek additional Infommlion about the process should contact the HRM Chief Administrative ORlcees Ofte cane of Steven Higgins a1; Shone • 002. 490.22112 E mall — higglnsj@hsNfax.cs Written comments on this matter can be delivered to the Office of the Municipal Clark at 1841 Argyle Street, Halifax or to PO Box 1746 Halifax, N.S. B3J 3A5 between the hours of 8.30 AM and 410 PM up to 4 -30 PM Atlantic Standard Time on Friday, ,duly 31, 2015 Written =nments can be delivered electronically to the Office of the Municipal Claris at any tame up to 12:00 AM Atlantic Standard Time on Tuesday, August 4, 2015 at F, r, ::1,77 . 152 Procedure for Eliminating Whistling At Public Grade Crossings This procedure satisfies the requirements of the Minister of Transportation and Infrastructure ( "Minister") under the Shortline RoilwaysAtt (NB) (the "Act "). This procedure will apply to all municipal requests for eliminating whistling at public grade crossings under the control of a shortline railway (as defined in the Act). Step 1: Interest for whistling cessation is expressed. An interest for whistling cessation exists when a municipality receives a request from a citizen or a community group to stop train whistling at a specific area (one crossing or multiple crossings) along a railway corridor. Step 2: Municipality consults with railway. The municipality consults with the railway company to assess the feasibility of the whistling cessation request. Step 3: Municipality issues notifications and public notice. The municipality notifies all relevant associations or organizations (as agreed to between the parties) and issues a public notice of its intention to pass a resolution declaring that it agrees that whistles should not be used at a specific area (crossing or multiple crossings) along a railway corridor. Step 4: Municipality and railway assess the crossing(s] against prescribed requirements and reach agreement. The municipality, the railway company and the Minister assess whether or not the area (crossing or multiple crossings) meets the applicable whistling cessation requirements pursuant to all applicable legislation, regulation, rules and procedures, including policies adopted by the Minister (including, the requirement that the crossing(s) be controlled by gates and lights). This may be done by engaging a professional engineer to determine if the area compiles with the conditions in the prescribed requirements. In addition, the municipality shall agree to indemnify the Minister and the railway company (including others operating on the crossing(s)), for loss consequent to the whistling cessation. Step 3: Minister approves cessation of train whistling. Once the parties reach an agreement and it is determined that the prescribed requirements are satisfied, the Minister will determine whether to provide approval pursuant to the Act, to permit the railway company to issue its special instructions, as per the Canadian Rail Operating Rules ( "CROR "). Step 6: Municipality passes a resolution prohibiting train whistling. Upon receipt of the Minister's approval, the municipality must declare by resolution that it agrees that train whistles should not be used at the prescribed crossing, and thereby prohibiting train whistling. A copy of the resolution should be sent to the railway and all relevant associations or organizations, including the Minister and Transport Canada's Regional Director — Surface, in Moncton, New Brunswick. Step J': Railway notifies authorities and informs the municipality within 30 days. Upon receipt of the resolution and Minister's approval, the railway company issues its special instructions eliminating the train whistling, pursuant to the CROR. The railway notifies the Minister and Transport Canada's Regional Director — Surface, of the effective date of whistling cessation at the crossing(s), and provides a copy of its special instructions. The railway company notifies the municipality in writing of the whistling cessation not later than 30 days after the day whistling is ceased. Step S. Monitoring and maintaining the conditions that support the cessation of train whistling. The municipality and railway company share the responsibility for monitoring and maintaining the conditions that support the cessation of train whistling at the crossing(s). Reinstatement of whistling at the crossings) may be required if the crossing(s) are not maintained in a manner that meets the prescribed requirements. 153 CITY OF SAINT JOHN Issued Tuesday August 18, 2015 NOTICE OF CONSIDERATION OF A MOTION TO CEASE THE USE OF TRAIN WHISTLES AT THE ROTHESAY AVENUE TRAIN CROSSING (NEAR THE INTERSECTION OF ROTHESAY AVENUE AND RUSSELL STREET) AND THE THORNE AVENUE TRAIN CROSSINGS (NEAR THE INTERSECTIONS OF THORNE AVENUE AND BAYSIDE DRIVE). Under section 8(2) of the Government of New Brunswick's Short Line Railways Act (1994), "the Minister (Department of Transportation and Infrastructure) may, on any terms and conditions that the Minister considers necessary, exempt a railway company, short line railway or other person from the application of a regulation made under subsection 8(1) if, in the opinion of the Minister, the exemption is in the public interest and is not likely to threaten safety." A municipality may request a train whistling exemption, through a railway operator, pursuant to section 8(2) of New Brunswick's Short Line Railways Act. At its regular meeting on Monday August 315', 2015, Saint John Common Council will consider the following motion: "That the use of train whistling be prohibited, contingent on approval from New Brunswick Southern Railway and the Minister of New Brunswick Department of Transportation and Infrastructure, at the Rothesay Avenue train crossing (near the intersection of Rothesay Avenue and Russell Street) and the Thorne Avenue train crossings (near the intersections of Thorne Avenue and Bayside Drive) unless: a) an emergency exists; or, b) as ordered by the Minister of New Brunswick Transportation and Infrastructure. " Anyone who wishes to seek additional information about the process should contact the City of Saint John's City Manager's Office care of Phil Ouellette: Phone: 658 -4022 E -mail: phil.ouellette @saintjohn.ca 154 ow The city of Saint John August 17, 2015 Deputy Mayor and Councillors Subject: Request for Grant - Carleton Kirk Nursing Home The Committee of the Whole, having met on August 17, 2015, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on August 17, 2015, Common Council provide a grant in the amount of $2609.00 to Carleton -Kirk Lodge towards the reimbursement of the building permit for the construction of an elevator. Sincerely, Mel Norton Mayor P.O. Box '971 irA lu`i", PS Carkvla EZL 4 Ll (:..E! 1971 Saint Jo�jr), N.-B. CAnada [21,41-1 = L- 155