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2015-07-06_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, July 6, 2015 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffi&re communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council/Committee will make a decision(s) in that respect in Open Session: 4:00 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Employment Matter 10.2(4)0) 1.3 Guidelines for Common Council Referrals Update 1.4 Financial Matter 10.2(4)(c) — Marco Polo Project Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Special Meeting Minutes of June 10, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Guide Rail Replacement Program — Phase 1 of 4 (Recommendation in Report) 5.2 Proposed Public Hearing Date 47 -69 Ross Street and 68 -74 St. James Street (Recommendation in Report) 5.3 Safe Clean Drinking Water Project — Amendment to the Agreement between the City and the Owner's Engineer, CBCL Limited (Recommendation in Report) 5.4 Terms of the June 2015 Debenture Issue (Recommendation: Receive for Information) 5.5 Saint John Trade and Convention Centre — Approval of 2014 Audited Financial Statements (Recommendation in Report) 5.6 Public Information Session — Westgate Park Storm Drainage Channel Upgrades (Recommendation: Receive for Information) 5.7 Public Information Session — Harding Street West — Watermain, Sanitary Sewer and Storm Sewer Installation (Recommendation: Receive for Information) 5.8 Update on the Status of the Cleanup of the Property at 63, 67, 71 and 75 Fallsview Avenue (Recommendation: Receive for Information) 5.9 Local 18 Collective Agreement (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 9. Public Hearings — 6:30 pm 9.1 Staff Presentation: Proposed Zoning ByLaw Amendment — 27 Cliff Street 9.1.1 Planning Advisory Committee Report Recommending Rezoning of 27 Cliff Street 9.1.2 Proposed Zoning ByLaw Amendment — 27 Cliff Street 10. Consideration of By -laws 11. Submissions by Council Members 12. Business Matters — Municipal Officers 12.1 Contract No. 2015 -23 — Milford Road — Sewer Renewal 13. Committee Reports 13.1 Finance Committee — 2014 Audited Financial Statements 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 The Monarchist League of Canada — Request to Organize Civic Ceremony 15.2 Canadian Little League Intermediate Baseball Tournament — Request for Sponsorship 16. Supplemental Agenda 16.1 Designation of Inspection Officer and Entry on Premises under the Community Planning Act 17. Committee of the Whole 17.1 Guidelines for Common Council Referrals Update 18. Adjournment The City of Saint John Seance du conseil communal Lundi 6 juillet 2015 18 h Salle du conseil Comit6 plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une r6union du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire l'objet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le conseil ou le comit6 prendra une ou des d6cisions a cet 6gard au cours de la s6ance publique : 16 h Salle de conf6rence, 8e 6tage, hotel de ville 1.5 Approbation du proc6s- verbal — paragraphe 10.2(4) 1.6 Question relative a 1'emploi — alin6a 10.2(4)j) 1.7 Directives pour les renvois du conseil communal — Mise a jour 1.8 Question financiere — alin6a 10.2(4)c) — Projet Marco Polo Seance ordinaire 1. Ouverture de la seance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proc&s- verbal de la s6ance extraordinaire du 10 juin 2015 3. Adoption de l'ordre du jour 4. Divulgations de conflits d'int6rets 5. Questions soumises a Papprobation du conseil 5.1 Programme de remplacement des rails de s6curit6 — Phase 1 de 4 (recommandation figurant au rapport) 5.2 Date propos6e pour les audiences publiques visant les 47 -69, rue Ross et les 68 -74, rue St. James (recommandation figurant au rapport) 5.3 Projet Eau potable saine et propre — Modification a 1'entente entre la Ville et l'ing&nieur du propri&taire, CBCL Limited (recommandation figurant au rapport) 5.4 Modalit6s relatives a Nmission d'obligations de juin 2015 (recommandation : accepter a titre informatif) 5.5 Saint John Trade and Convention Centre — Approbation des 6tats financiers v6rifi6s de 2014 (recommandation figurant au rapport) 5.6 S6ance d'information publique — Am6liorations au canal d'acheminement des eaux pluviales du parc Westgate (recommandation : accepter a titre informatif) 5.7 S6ance d'information publique — Rue Harding Ouest — Installation de la conduite d'eau principale, des 6gouts sanitaires et des 6gouts pluviaux (recommandation : accepter a titre informatif) 5.8 Le point sur l'avancement des travaux de nettoyage de la propri&t6 situ&e aux 63, 67, 71 et 75, avenue Fallsview (recommandation : accepter a titre informatif) 5.9 Convention collective de la section locale 18 ( recommandation figurant au rapport) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques —18 h 30 9.1 Pr6sentation du personnel : Projet de modification de 1'Arr6t6 de zonage visant le 27, rue Cliff 9.1.1 Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage du 27, rue Cliff 9.1.2 Projet de modification de 1'Arret6 de zonage visant le 27, rue Cliff 10. Etude des arret6s municipaux 11. Interventions des membres du conseil 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Contrat ri 2015 -23 — Chemin Milford — Renouvellement des 6gouts 13. Rapports deposes par les comit6s 13.1 Comit6 des finances relativement aux 6tats financiers v6rifi6s de 2014 14. Etude des sujets 6cart6s des questions soumises a Papprobation du conseil 15. Correspondance g6n6rale 15.1 Ligue monarchiste du Canada — Demande visant a organiser une c6r6monie civique 15.2 Championnat canadien de la Petite Ligue de baseball interm6diaire — Demande de commandite 16. Ordre du jour suppl6mentaire 16.1 Nomination d'un agent des inspections et d6signation du personnel autoris6 a p6n6trer dans les locaux en vertu de la Loi sur Purbanisme 17. Comite pl6nier 17.1 Directives pour les renvois du conseil communal — Mise a jour 18. Levee de la seance 2015 -1 Common Council Special Meeting Open Session Wednesday, June 10, 2015 Minutes of the Portion of the Common Council Special Meeting Open Session Wednesday, June 10, 2015 at 4:45 p.m. 8t" Floor Boardroom, City Hall Present: Mayor Norton Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton and Strowbridge. Regrets: Councillor Reardon -and — P. Woods, City Manager; C. Graham, Comptroller; J. Nugent, City Solicitor; B. Edwards, Commissioner Transportation and Environment; N. Jacobsen, Commissioner Strategic Services; J. Hamilton, Commissioner Growth and Community Development; P. Anglin, Deputy Common Clerk The Committee of the Whole meeting, convened in public session, proceeded to deal with the following matters: 1.1 Contract No. 2015 -6 - Milford Sewer Separation Phase Ill; 1.2 Contract No. 2014 -19 — Greenhead Road Station "X" — Wastewater Lift Station Upgrades; 1.3 Contract No. 2015 -5 Sanitary Sewer Structural Lining - University Avenue; and 1.4 HST Engagement Review — Ryan ULC. 1. Meeting Called To Order The Mayor called the Committee of the Whole Meeting to order. 1.1 Contract No. 2015 -6 - Milford Sewer Separation Phase III On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -11: Contract No. 2015 -6: Milford Sewer Separation - Phase 111, the contract be awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of $1 ,817,346.80 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 1.2 Contract No. 2014 -19 — Greenhead Road Station "X" — Wastewater Lift Station Upgrades On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -115: Contract 2014 -19 Greenhead Road Station X' - Wastewater Lift Station Upgrades, the contract be awarded to the low tenderer, Galbraith Construction Ltd., at the tendered price of $185,797.99 (including HST) as calculated based upon estimated quantities, 2015 -2 Common Council Special Meeting Open Session Wednesday, June 10, 2015 and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 1.3 Contract No. 2015 -5 Sanitary Sewer Structural Lining - University Avenue On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -196: Contract No. 2015 -5 Sanitary Sewer Structural Lining — University Avenue, the contract be awarded to the low Tenderer, Capital Sewer Services Inc., at the tendered price of $458,152.85 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 1.4 HST Engagement Review — Ryan ULC On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -113: HST Engagement Review — Ryan ULC, 1. The City of Saint John enter into a "Sales Tax Review Agreement" with Ryan ULC; and 2. That the Mayor and Common Clerk be authorized to execute the necessary documents Question being taken, the motion was carried. Adjournment On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the Committee of the Whole Special Meeting held on Wednesday, June10, 2015 commencing in Open Session be re- convened in Closed Session. Question being taken, the motion was carried. The Common Council Special Meeting Open Session of June 10, 2015 was adjourned at 4:55 p.m. Deputy Common Clerk 2 REPORT TO COMMON COUNCIL M &C2015 -132 June 30, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: 20115 GUIDE RAIL REPLACEMENT PROGRAM — PHASE 1 OF 4 BACKGROUND f Thr City of Saint IDhn There is approximately 27,862 metres of guide rail throughout Saint John. Approximately 4,619 metres of guide rail is in poor condition and requires replacement. In 2015, 947 metres of guide rail will be replaced and 87 metres of guide rail will be installed where there is currently no guide rail that is warranted for public safety. In 2015, Phase 1 of 4 will be completed where guide rail will be replaced along sections of Loch Lomond Road, Old Rothesay Road, Gault Road, Lorneville Road and University Avenue. New guide rail will be installed along a section of Golden Grove Road. INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT: A rblic tender call was issued on Wednesday, May 20'1', 2015 and closed on Wednesday, June 17 ", 2015. One company responded to the tender call by submitting a bid. The results are as follows: *Plus HST 9 Maritime Fence Ltd. ESTIMATED UNIT PRICE EXTENDED QTY. (PER LIN. PRICE METER) SHOULDER 591.18 M $ 84.00 $49,659.12 REMEDIATION SECTION OF NEW 86.52 M $120.00 $10,382.40 GUIDE RAIL GUIDE RAIL 947.46 M $ 90.00 S85,271.40 REPLACEMENT TOTAL $145.312.92 *Plus HST 9 2015 Guide Rail Replacement Program Report to Common Council, M & C 2015 - 132 June 30, 2015 Page 2 Staff Transportation & Environment Services and Materials Management have reviewed the tender and have found it to be complete and compliant with the technical specifications put forth within the tender call. Staff believes that the only tenderer has the necessary resources and expertise to supply the equipment and materials required to complete the work, and recommend acceptance of their tender. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. FINANCIAL IMPLICATIONS If awarded as recommended, the cost of the equipment, materials and labour to complete the Guide Rail Replacement program for 2015 is $145,312.92 plus HST. The Engineer's estimate is $200,000 and funds for this Program are allocated within the 2015 General Fund Capital Program budget. RECOMMENDATION It is recommended that Common Council award the tender of the Guide Rail Replacement Program to Maritime Fence Ltd. at a price of S 145,31292 plus HST. Respectfully submitted, -eeR. Kevin Rice B. Sc., CET Deputy Commissioner, Transportation and Environment Services Wm. Edwards, P. ng. Commissioner, Transportation and Environment Services J. Patrick Woods, CGA City Manager El V la All-ON COUNCIL M &C- 2015 -131 June 25, 2015 His Worship Mayor- Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Date — 47 -69 Ross Street & 68 -74 St. James Street city of Saint John As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearings. The following application has been received. Name of Location Existing Proposed Reason Applicant Zone Zone Hughes Surveys 47 -69 Ross Street & CG Sec. 39 To permit & Consultants 68 -74 St. James Street Amendment a variety of Inc. (for 514574 additional N.B. Ltd.) commercial uses on the property, including a private club RECOMMENDATION: That Common Council schedule the public hearing for the rezoning application of Hughes Surveys & Consultants Inc. (47 -69 Ross Street & 68 -74 St. James Street) for Tuesday, August 4, 2015 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. Respectfully submitted, Ja 2 kline Hamilton, MURP, MCIP, RPP J. Patrick Woods, CGA C mmissioner City Manager rowth and Community Development Services JH /r G � REPORT TO COMMON COUNCIL M & C 2015 -134 June 26, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Safe Clean Drinking Water Project Amendment to the Agreement between the City and the Owner's Engineer, CBCL Limited, for the Safe Clean Drinking Water Project BACKGROUND: �%i` +jai; City of Saint John One component of the Safe Clean Drinking Water Project is the Dam Rehabilitation work scope for the Robertson Lake Dam and the Latimer Lake Dam. Under the original Agreement with CBCL Limited, the Owner's Engineer did not exercise control of the scope development for this component of the work, because it was intended that the Proponents develop said scope. During the procurement process, it was discovered that the risks associated with having the Proponents each develop a scope for this component of the work was greater than the City had originally anticipated, and therefore not in the City's best interest. A decision was made internally and as a result of feedback from the Proponents that the City would develop the scope of the Dam Rehabilitation work and for the purpose of bid submission, the City would direct the Proponents to bid to an existing report rather than have the Proponents develop their own scope. The City directed its Owner's Engineer Team (CBCL Limited) to develop a revised scope of work for the Dam Rehabilitation work for the purpose of bids submission based on existing reports. The Owner's Engineer Team raised concerns about this direction as it is not able to endorse the findings of the existing report since it has not had the opportunity to test them. For this reason, the Owner's Engineer is asking that its Agreement with the City be amended to allow for a provision whereby the City agrees to make no claim against the Owner's Engineer in connection with the scope of the Dam Rehabilitation work and to indemnify the Owner's Engineer for claims brought against it which were caused by the City's actions in connection with the Dam Rehabilitation work. C.1 M &C -2015 -134 -2- June 26, 2015 We agree that the Owner's Engineer having not had the opportunity to test the findings and conclusions found in the existing report, should not be held responsible for anything contained in said report. We also agree that the Owner's Engineer should not be held responsible for the City's decision to rely on existing reports pertaining to the Darns for bid submission. For this reason, we recommend that the Agreement with the Owner's Engineer be amended to allow for a release and indemnity by the City to the Owner's Engineer as it relates to the Dam Rehabilitation work. An Amending Agreement was prepared by the Owner's Engineer and revised by the Legal Department and was found to be in order. RECOMMENDATIONS That the City enter into the Amending Agreement with CBCL Limited in the form as attached to this M &C 2015 -134, dated June 26, 2015 and that the Mayor and Clerk be authorized to execute the said Amending Agreement on the City's behalf. Respectfully submitted, Wm. Edwards, P ng. Commissioner of Water and Acting City Manager 7 AMENDING AGREEMENT Dated as of June 26, 2015 The City of Saint John -and- CBCL Limited BETWEEN: THIS AMENDING AGREEMENT made effective as of the 2611' day of June, 2015 THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter referred to as the "City ") Of THE FIRST PART - and — CBCL LIMITED, an extra- provincial corporation registered under the laws of the Province of New Brunswick having its registered office located at 1489 Hollis Street, Halifax, Nova Scotia (hereinafter referred to as the "Consultant ") OF THE SECOND PART WITNESSETHS THAT, WHEREAS the parties hereto are also parties to a certain agreement made effective as of the 29t" day of October, 2013, concerning the provision by CBCL to the City of owner's engineer consulting services in connection with the engineering, design and construction of water supply systems in support of the Safe, Clean Drinking Water Program (the "Contract "); AND WHEREAS the parties hereto wish to amend the Contract as set forth in this amending agreement (this "Agreement "); NOW THEREFORE, for and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto covenant and agree with one another as follows: 1.0 AMENDMENT 1.1 The Contract is hereby amended as follows: a. by replacing the word "No" with the word "Limited" in the heading set forth in subsection 1.2 thereof; b. by replacing the word "Notwithstanding" as it appears in subsection 1.2.1 thereof with the words "Subject only to subsection 8.5.2 hereof, notwithstanding "; 96471$vl 9 2 c. by inserting the words "and subsection 8.5.3" immediately subsequent to the words "subsection 8.5.2" and immediately prior to the word "hereof' in the first line of subsection 8.5.1 thereof, and d. by adding a new subsection 8.5.3 immediately subsequent to subsection 8.5.2 thereof, to read as follows: "8.5.3 It is acknowledged by the Parties that the OF Team (Owner's Engineer Team) is not charged with control of the scope development for Component 3 -1 Robertson Lake Dam and Component 3 -2 Latimer Lake Dam Upgrades and therefore is not in a position to endorse or opine upon the findings, conclusions, and/or recommendations given in the WSP and SGE Acres reports to be used in preparing Component 3 -1 Robertson Lake Dam and Component 3 -2 Latimer Lake Dam Upgrades, as developed by the City. In consideration of the risks to the OE Team for the Safe, Clean Drinking Water Project (SCDWP) in rendering professional services associated with the revised scope for the Robertson Lake and Latimer Lake Dam Rehabilitation work, the City agrees to make no claim and hereby waives any cause of action against the OE team in connection with the SCDWP Dam Rehabilitation aspects of Component 3 -1 Robertson Lake Dam and Component 3 -2 Latimer Lake Dam Upgrades. The City agrees to the fullest extent permitted by law, to indemnify and hold harmless the OF Team, their respective employees, officers, directors and agents, against all damages, liabilities or costs, including legal and defence costs, to the extent caused by the City's acts in connection with the Dam Rehabilitation aspects of Component 3 -1 Robertson Lake Dam and 3 -2 Latimer Lake Dam Upgrades and the acts of its contractors or consultants or for anyone whom the City is legally liable. For purposes of this subsection 8.5.3, the "OE Team" means, collectively, the Consultant, its Approved Subconsultants, and their respective employees, officers, directors, successors, agents and permitted assigns, sometimes collectively referred to as the "Owner's Engineer Team ". 2.0 ALL OTHER TERMS TO REMAIN IN EFFECT 2.1 All other terms and conditions of the Contract not expressly amended herein shall remain in full force and effect. REMAINDER OF THIS PAGE IS DELIBERATELY LEFT BLANK 96a7isvi 10 3 3.0 MISCELLANEOUS 3.1 This Agreement may be executed in several counterparts, each of which when so executed shall be deemed to be an original and such counterparts together shall constitute but one and the same instrument. 3.2 The provisions of this Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF the parties hereto have executed this Agreement under seal and have by so executing made themselves party to this Agreement, as of the day and year first written above. SIGNED, SEALED and DELIVERED in the presence of. 960718v1 11 THE CITY OF SAINT JOHN Per: Per: CBCL LIMITED Per: , Mayor , Common Clerk Michael R. MacDonald, President I have authority to bind the Consultant. 5i O REPORT TO COMMON COUNCIL M & C — 2015 -128 June 23, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Terms of the June 2015 Debenture Issue BACKGROUND: 7 City of Saint John On June 17, 2015 the New Brunswick Municipal Finance Corporation negotiated the sale of a serial bond issue in the amount of $56,900,000 of which $11,000,000 related to the City of Saint John 2014115 Capital Program. ANALYSIS: The terms of the issue as they relate to Saint John are as follows: Term: 15, 20 serial form $11,000,000 Coupon Rate: Year 1 - 0.95% Year 11 - 2.90% Year 2 - 1.10% Year 12 - 3.00% Year 3 - 1.30% Year 13 - 3.10% Year 4 - 1.55% Year 14 - 3.20% Year 5 - 1.80% Year 15 - 3.25% Year 6 - 2.05% Year 16 - 3.30% Year 7 - 2.30% Year 17 - 3.35% Year 8 - 2.50% Year 18 - 3.40% Year 9 - 2.70% Year 19 - 3.45 % Year 10 - 2.80% Year 20 - 3.50% Price: $ 99.41 (Principal: $7,500,000) $ 99.37 (Principal: $3,500,000) 12 M &C -2015 -128 -2- June 23, 2015 Average Yield: 2.675% Settlement Date: June 17, 2015 The interest rates and the discount factor were within the limits approved by Common Council at its meeting held on March 16, 2015. As such the Mayor and Common Clerk have signed the debentures between the City and the New Brunswick Municipal Finance Corporation for $11,000,000 at the terms listed above on June 17, 2015. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submi Gregoo 4/Yeomans, CPA, CGA, MBA Com i ioner of Finance and Administrative Services Wm. Edwards, P.Eng. Acting City Manager 13 55 REPORT TO COMMON COUNCIL M &C2015 -141 June 30, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: I The City of Saint John SUBJECT: Saint John Trade and Convention Centre — Approval of 2014 Audited Financial Statements BACKGROUND: In 1984 the City of Saint John entered into a Management Agreement with the Hilton Hotel with respect to the operation of the Trade and Convention Centre. One of the provisions of this agreement is as follows: "Hilton shall submit to the City detailed,inancial statements on the operations of the Centre, audited by an independent chartered accountant appointed by the City and charged as an operating expense. " ANAT.vfirr- As previously reported to Common Council in March of 2011 since Common Council is the body responsible for the appointment of the auditor's of the Trade and Convention Centre, and since Common Council is the body to whom the Audit report is addressed, it would be appropriate for Common Council to approve the audited financial statement. It should be noted that these are not a full set of Financial Statements that the members of Common Council are used to receiving as they do with the City of Saint John Consolidated Financial Statements. The statement prepared for the Trade and Convention Centre is in fact a Statement of Revenue and Expenses of the City of Saint John — Saint John Trade and Convention Centre in accordance with the management agreement Attached to this report is a copy of the audited Financial Statement for the year ended December 31, 2014. 14 Report to Common Council June 30, 2015 M &C 2015 -141 Re. Saint John Trade and Convention Centre — Approval of 2014 Audited Financial Statements RECOMMENDATION: Page 2 It is recommended that the audited financial statements for the year ended December 31, 2014 be approved as presented and further that the Mayor and the Chair of the Finance Committee be authorized to sign on behalf of the City of Saint John. Respectfully submitted, Gregory Tans, CGA, MBA Commissj,6ngf of Finance and Administrative Services t William Edwards, PEng. Acting City Manager 15 Statement of revenue and expenses The City of Saint John Saint John Trade and Convention Centre December 31, 2014 16 The City of Saint John Saint John Trade and Convention Centre Contents Page Independent auditor's report on the statement of revenue and expenses 1 -2 Statement of revenue and expenses Notes to the financial information 17 4 -5 The City of Saint John 18,849 23,839 Saint John Trade and Convention Centre Operating equipment and uniforms 4,200 Statement of revenue and expenses 233 Supplies Year ended December 31, 2014 17,856 17,665 (Unaudited) 123,633 188,196 2014 2014 2013 Budget Actual Actual Revenue (note 1) 197,609 167,238 Commissions on food and beverage sales and sundry revenue $ 273,379 $ 241,671 $ 218,636 Room rental 202,300 189,770 _ 152,555 475,679 431_,441 371.191 Direct expenses Laundry 18,849 23,839 25,029 Operating equipment and uniforms 4,200 3,941 233 Supplies 18,600 17,856 17,665 Wages and benefits 123,633 188,196 161,026 165,282 233,832 203,953 310,397 197,609 167,238 Overhead expenses Advertising and promotion 20,044 29,597 16,070 Cleaning and maintenance 27,300 18,722 21,075 Dues and subscriptions 1,910 1,045 665 Entertainment 3,360 797 2,018 Equipment rental 10,200 5,840 7,115 Garbage removal 12,850 10,580 10,595 Legal and audit 14,495 16,633 11,201 Licenses 4,640 1,469 4,688 Gas 6,300 5,063 5,142 Miscellaneous 4,150 14,035 6,584 Outside services 33,300 45,012 38,766 Postage, printing and stationery 11,700 8,902 6,216 Salaries and benefits 506,771 455,108 425,214 Telecommunication 12,600 13,264 12,424 Travel and training 13,350 11,108 14,292 Water heating charges 4,400 1,922 4,530 687.370 639,097 586,595 Operating deficit for the year (376,973) (441,4881 (419.357) Operating expenses not paid directly by the Centre Real estate tax 81,405 85,203 79,809 Management fee 181,227 179,460 177,744 Electricity 41,621 39,792 40,723 HVAC utility /maintenance 122,440 115,523 118,732 426,693 419,978 417.008 Total expenses 1279,345 1,292,907 1,207,556 Total deficit for the year $ 803,666) $ _E466 $ (836,365) Approved by Mayor Councillor See accompanying notes to the financial information. in 2 The City of Saint John Saint John Trade and Convention Centre Dotes to the financial information December 31, 2014 Revenue Under the terms of the management agreement dated June 1, 1984, with amendment dated September 4, 2014, Hilton Canada Co. pays to the Centre a percentage of gross revenue for food and beverage with cost of sales, including product and labour costs, being the responsibility of Hilton Canada Co. The Centre is responsible for all other operating costs. 2. Management agreement -- Saint John Trade and Convention Centre This financial information has been prepared in accordance with the provisions of the management agreement between the City of Saint John (the "City ") and Hilton Canada Co. The Centre is leased by the City and managed by Hilton Canada Co. under an amended agreement dated September 4, 2014. The original agreement dated June 1, 1984, had a 20 year term with options to renew for three consecutive 10 year periods. One 10 year renewal periods remain. According to the terms of this agreement, the City is responsible for the operating loss of the Centre. In addition to the operating loss under this agreement, the City incurs common area costs and management fees which are reflected in the general operating fund of the City. With the establishment of the Greater Saint John Regional Facilities Commission in 1998, operating deficits, management fees and property taxes included in common area costs are shared with the municipalities making up the Greater Saint John Regional Facilities Commission. These costs are allocated in proportion to the tax bases of the municipalities. Recording of assets and liabilities The City's investment in the structure and related equipment, furnishings and fixtures is reported on the capital and loan fund balance sheet of the City. 4. Greater Saint John Regional Facilities Commission Act Under the regional Greater Saint John Regional Facilities Commission Act, pursuant to 87(2)(a) of the Municipalities Act, councils of the participating communities of Grand Bay Westfield, Quispamsis, Rothesay and Saint John are required to pay contributions towards the operation of regional facilities, which include the Centre. The amount of contribution is calculated on the net operating cost for each facility covered under the Municipalities Act, in proportion to the tax base of the contributing community. 19 The City of Saint John Saint John Trade and Convention Centre Notes to the financial information December 31, 2014 5. Due to (from) the City 2014 2013 Working capital advanced by the City Prior year's balance $ (158,031) $ (108,710) Current year 357,561 370,036 199,530 261,326 Less: operating deficit for the year 441,488 419,357 Due from the City $ (241,958) $ 158,031) The amount due to (from) the City is represented by Operating bank account $ 198,923 $ 208,376 Trade and capital accounts receivable 504,041 495,741 Prepaid expenses - 5,677 702,964 709,794 Less: trade accounts payable 944,922 867,825 $ 241,958) $ C!58,031 6. Budget figure The 2014 budget figures that are presented for comparison with the actual figures were provided by the Centre's management and have not been audited. 4 20 REPORT TO COMMON COUNCIL M &C2015 -138 June 29, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Public Information Session Westgate Park Storm Drainage Channel Upgrades PURPOSE The City= of Sal John The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Westgate Park Storm Drainage Channel Upgrades project, and to update Council on the status of the project. BACKGROUND The approved 2014 and 2015 General Fund Capital Programs include projects for the design and construction of upgrades to the existing storm drainage channel at the bottom of Westgate Park off of Downsview Drive. ANALYSIS Staff looks forward to the tender closing on July 16, 2015. Construction is expected to begin in August, 2015 and continue until September, 2015. Staff have decided to hold a Public Information Session to allow local residents and business owners an opportunity to view the project design drawings, ask questions and give their feedback. The Public Information Session will be held at the Church of the Good Shepherd at 668 Manawagonish Road on Wednesday, July 8th, 2015, from 2 -4 p.m. and 6 -8 p.m. This report is being provided for the information of Council and to extend an invitation to any Councillors who may wish to attend the Public Information Session. 21 M&C2015 -13$ June 29, 2015 Page 2 The Public Information Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, David Russell, P.Eng. Municipal Engineer xV,�;`4 Wm. Edwards, P.Eng. Acting City Manager 22 8L- Brian Keenan, P.Eng. Engineering Manager PUBLIC INFORMATION SESSION WESTGATE PARK STORM DRAINAGE CHANNEL UPGRADES The City of Saint John will be undertaking upgrades to the Westgate Park Storm Drainage Channel. The project will involve upgrades to the drainage channel from Downsview Drive extending approximately 300 metres downstream. The project includes excavation in the existing channel to remove sediment and vegetation and restore the channel to the proper capacity. A temporary access road will be constructed parallel to the drainage channel to facilitate the channel excavation. All work will be completed within the easement limits and the project area will be landscaped upon completion. The project is anticipated to begin in August 2015 and is expected to be completed by the end of September 2015. Representatives from the City of Saint John and the project design team from CBCL Limited will be available to answer questions related to the project. Date: Wednesday, JUly 8th, 2015 Place: Church of the Good Shepherd, 668 Manawagonish Road Time: 2:00 p.m. — 4 :00 p.m. and 6 :00 p.m. — 8:00 p.m. For further information about this project, contact the Consultant, CBCL Limited, at (506) 633 -6650 or the City of Saint John, Transportation and Environment Services at (506) 658 -4455. 23 5-,-7 SPORT TO COMMON COUNCIL M &C2015 -140 July 2, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: The City of Saint John SUBJECT: Public Information Session - Harding Street West — Watermain, Sanitary Sewer and Storm Sewer Installation PURPOSE The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Harding Street West — Watermain, Sanitary Sewer and Storm Sewer Installation project as well as to update Council on the status of the project. BACKGROUND The approved Water & Sewerage Utility Fund and General Fund Capital Programs include projects for the design and construction of Harding Street West - watermain, sanitary sewer and storm sewer installation. ANALYSIS Staff looks forward to the tender closing in late July, 2015. Construction is expected to begin in August 2015 and continue until October 2015. This is a major project that will impact the local area during construction. It is for this reason that staff have decided to hold a Public Information Session to allow local residents and business owners an opportunity to view the project design drawings, ask questions and give their feedback. The Public Information Session will be held at the Church of the Good Shepherd at 668 Manawagonish Road on Tuesday, July 7, 2015, from 2- 4 p.m. and 6 -8 p.m. This report is being provided for the information of Council and to extend an invitation to any Councillors who may wish to attend the Public Information Session. 24 M &C2015 -140 July 2, 2015 Page 2 The Public Information Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, Susan Steven- Power, P.Eng. Municipal Engineer Wm. Edwards, P.Eng. Acting City Manager Ar Brian Keenan, P.Eng. Engineering Manager 25 �;cn:m'ryr� The city of Saint John PUBLIC INFORMATION SESSION HARDING STREET WEST- WATERMAIN, SANITARY SEWER AND STORM SEWER INSTALLATION The City of Saint John will be installing new infrastructure on Harding Street West. New watermain, sanitary sewer and storm sewer will be installed. Existing water and sanitary service laterals will be renewed at each residence up to the property line. New storm services will be installed to the property line within the limits of the new storm sewer. New storm service laterals will either be capped at the property line or connected to an existing storm lateral (where present). Construction is planned to begin in August and is expected to continue into October 2015. Prior to construction, another notice will be distributed to inform residents and business owners of the actual construction schedule. Although there will be water interruptions and delays in traffic, it is our intent to keep these inconveniences to a minimum. This project is part of the City's ongoing commitment to continually improve its infrastructure. This project is part of the 2015 City of Saint John Water & Sewerage Utility Fund Capital Program and the General Fund Capital Program. Representatives from the City of Saint John will be available to answer questions related to the project. The public is invited to attend an information session on this project on the following date and times: Date: Tuesday, July 7, 2015 Time: 2:00 — 4:00 pm and 6:00 — 8:00 pm Location: Church of the Good Shepherd 668 Manawagonish Road For further information about this project, contact the City of Saint John Transportation and Environment Services at (506) 658 -4455. 26 ROn The City of Saint John SEANCE D'INFORMATION PUBLIQUE LA RUE QUEST HARDING - INSTALLATION DE LA CONDUITE D'EAU PRINCIPALE ET DES EGOUTS SANITAIRES ET PLUVIAUX The City of Saint John procedera a ('installation de nouvelles infrastructures sur la rue ouest Harding. Une nouvelle conduite d'eau principale et de nouveaux egouts sanitaires et pluviaux seront installes. Les voies de service d'eau et d'egouts sanitaires laterales existantes seront remplacees a chaque residence jusqu'a la limite de la propriete. De nouveaux services d'egouts pluviaux seront installes a la limite de la propriete, dans les limites du nouvel egout pluvial. Les nouvelles voies de service d'egouts pluviaux laterales seront couvertes a la limite de la propriete ou reliees a une voie de service d'egouts pluviaux existante (le cas echeant). La construction pourrait commencer au mois d'ao0t et devrait se poursuivre jusqu'au rnois d'octobre 2015. Avant que la construction ne commence, un second avis sera distribue afin d'informer les residents et les proprietaires d'entreprises de I'echeancier final de construction. Bien qu'il y ait des interruptions de I'approvisionnement en eau et des retards de circulation, it est dans notre intention de minimiser ces inconvenients. Ce projet fait partie de 1'engagement de The City of Saint John a ameliorer de fagon continue son infrastructure. Ce projet fait partie du programme de fonds capitaux des services publics d'eau et d'egout de The City of Saint John 2015, ainsi que du programme general de fonds capitaux. Des representants de The City of Saint John seront a votre disposition pour repondre aux questions relatives au projet. Le public est invite a assister a une seance d'information sur ce projet a la date et aux heures suivantes: Date: mardi 7 juiliet 2015 Heures: 14:00 — 16:00 et 18:00 — 20:00 Endroit: Church of the Good Shepherd 668 chemin Manawagonish Pour de plus amples informations a propos de ce projet, veuillez contactor The City of Saint John (service Transport et Environnement) au (506) 658 -4455. 27 REPORT TO COMMON COUNCIL OPEN SESSION M &C2015 -137 June 30', 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT .4 City of Saint John Update on the status of the cleanup of the property at 63, 67, 71 and 75 Fallsview Avenue (PID #55054746) As Council is aware, a Notice to Comply was issued for the unsightly conditions at the property of 63, 67, 71 and 75 Fallsview Avenue. The subject property is approximately 5 acres in size and in recent years staff has received a number of complaints about junked cars, trucks, heavy equipment and machinery being stored on the property. The conditions listed in the Notice and attached inspection report were not adhered to in the prescribed time period and subsequently staff submitted a report to Common Council for direction to cleanup the unsightly conditions on the property. At the June 23, 2014 meeting of Common Council, the following resolution was passed: RESOLVED that as recommended by the City Manager in the submitted report M&C2014 -093, Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By -law, to arrange for the cleanup and permanent disposal of the junk, rubbish, refuse, derelict vehicles, equipment, machinery and /or parts thereof at 63, 67, 71 and 75 Fallsview Avenue, PID 55054746; and that all work will be carried out in accordance with the applicable City purchasing policies. In August of 2014, just prior to the closing of the tender process, the owner hired a local contractor to remove all of the derelict vehicles, equipment and machinery from the property. A decision was made to cancel the tender process before its August 13, 2014 closing date to allow the owner the opportunity to complete the cleanup of the property. Over the following months the cleanup of the property progressed; however, staff was unable to verify the progress during the winter due to an accumulation of snow on the property. M & C 2015- 137 - 2 - June 30th, 2015 A compliance inspection conducted on May 19th, 2015 revealed that many of the vehicles were moved to a different location on the property and some of the machinery and vehicles had been removed. The compliance inspection also revealed several new derelict vehicles were being stored on the property. Staff made the decision to move forward with the tender process and as such a Request for Tender (RFT) was initiated by staff and closed on Wednesday, June 24, 2015 with four (4) vendors submitting tenders. The tender has been awarded to Clearview Trucking & Excavation Ltd. in the amount of $17,470.00. It is expected the cleanup work will be started within the next 2 -3 weeks and will be completed by early August 2015. The cost of the work will be billed to the property owner. If the bill is left unpaid, an application for cost reimbursement will be submitted to the Minister of Finance for the Province of New Brunswick. The cost of the work will then be added to the property taxes and billed to the property owner. RECOMMENDATION Your City Manager recommends that this report be received and filed. Respectfully submitted, Katelyn Davis, EIT Technical Services Officer Growth and Community Development Services Amy Poffenroth, P.Eng., MBA Building Inspector & Deputy Commissioner Growth and Community Development Services Jacqueline Hamilton, MURP, MCIP, RPP Commissioner Growth and Community Development Services Wm. Edwards, P. Eng. Acting City Manager 29 REPORT TO COMMON COUNCIL June 30, 2015 His Worship Mayor Mel Norton And Members of Common Council Your Worship and Members of Council, SUBJECT: LOCAL 18 COLLECTIVE AGREEMENT PURPOSE The City of Saint John At its meeting of June 22, 2015, Common Council adopted the following resolution: RESOLVED that as recommended by the City Manager in the submitted report, Tentative Agreement Between The City of Saint John and CUPS Local 18 (Outside Workers) Common Council: 1. Ratify the submitted tentative agreement for 2014 -19 between the City of Saint John and CUPE Local 18; and, 2. After a final review by the City Solicitor as to legality and form, authorize the Mayor and the Common Clerk to execute the proposed Working Agreement on behalf of the City of Saint John. Subsequent to the adoption of the above -noted resolution by Common Council, Human Resources identified a handful of omissions in the version of the Working Agreement that was submitted by Human Resources and approved by Common Council on June 22°', 2015. We should point out that these changes are clerical/housekeeping in nature and do not encompass new or different commitments on the part of the City or involve any additional or different expenditures of funds. In particular, the omissions (in red) are as follows (in the order in which they appear in the Working Agreement): 1) Article 10.04(b) (* to be noted this is not new language) : Add: For temporary assignments of less than thirty (30) calendar days at the Sub - Foreman and Designated Operation position, there shall be no adjustment of wage rate. Such assignments shall be filled by the senior qualified employee, first in crew, then in the section and then in the division. 30 Strategic Services Report to Common Council .tune 18, 2015 Page 2 2) Add Article 13.12 ( *to be noted this is not new language): Foremen shall not be required to perform manual work unless mutually agreed by the Foreman and manager responsible. This Article shall not apply to the Foreman in the WeldinglAutobody shop. 3) Renumbering of articles 13.13, 13.14 and 13.15 4) Article 15.04(b) : Statutory Holiday Entitlement — 10 -Hour Days Those employees assigned to a ten (10) hour shift, at any time during the calendar year, will be entitled to one hundred eight (108) hours of statutory time prorated in lieu of statutory holidays and two 2 floating holiday [ ... ] 5) Article 27.02 : Classification Structure The classification structure, by area of service, is outlined in the appendices of Schedule "B" to this Agreement 6) Article 27.03 (missing article number) In light of the foregoing, the following is recommended: BE IT RESOLVED that Common Council approve the incorporation of the above -noted changes /omissions into the text of the 2014 -2019 Working Agreement between the City and CUPS Local 18 that was approved by resolution of Common Council dated June 22"d, 2015, and further, that after a final review by the City Solicitor as to legality and form, that the Mayor and the Common Clerk be authorized to execute the 2014 -2019 Working Agreement. Respectfully submitted, Shelley Richard, B.S.W., LL.B. Manager, Employee and Labour Relations Human Resources Neil Jacobsen, MBA Commissioner Strategic Services 31 Stephanie Walsh, CHRP, MBA Senior Manager, Human Resources Chief Negotiator for the City Wm. Edwards, P.Eng. Acting City Manager City of Saint John �,��, "mss. `�•, Y Imam r -. �f Cliff Street Rezoning Application ti The City of Saint John r. Community Planning & Development "" Growth & Community Development Services w rr 'N'DO �i Area previously rezoned II I 1= d IIIII n — —L pro, o .r .= To ■ tY VS 1111,19 an I ;" MOR lMj i ■I V'= �I I ml, � aa�■ a. nor •- .1':cCMa uan r' 1,RL :I-ggm r I`-' ]]]I_ Wll. a rkc .Dose II I 1= d IIIII n — —L pro, o .r .= To ■ tY VS 1111,19 an I ;" MOR lMj i ■I V'= �I I ml, � aa�■ III II 1111�R III III lit a R III III II1 III ■�■ III III ' ' ' ' ■■ III III ■1■ fil. 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RC - CFM.CU oak (CC) Corridor Commercial (CM) Mixed Commercial (CFtv1) t4lajor Community Facility (CU) Uptown Commercial (CFN) Neighbourhood Community Facility (P) Park (CG) General Commercial (RC) Urban Centre Residential (CL) Local Commercial (RH) High -Rise Residential = c� .G A, Go 5f C'l'r! Chi CM EN CF C,Fa gy R R.r CG b. Mr. a }) 7 i RC 5 �j 1 �L Section 39 Conditions Neighbourhood zoned 'Urban Centre Residential (RC)' Allows for High Density Developments Daycare permitted use 0 �eWTKO '_�iiii'ti lkfiwo 'Zillorwiffs 31 N 0=0 0 0 tie Community Planning &Development Growth &Community Development Services PLANNING ADVISORY COMMITTEE June 23, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Rezoning 27 Cliff Street On June 1, 2015 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its June 12, 2015 meeting. The City of Saint John Kevin McDonald, the Chairman of the St. Vincent's Apartments Board, appeared before the Committee representing the applicant, St. Vincents Apartments Inc., and spoke in favour of staff recommendation. The Committee asked Mr. McDonald why the proposed extra units were being added now, and were not considered earlier. Mr. McDonald explained that because it is a large project that includes the involvement of several groups, it is difficult to anticipate all the needs and requirements at the outset. The inclusion of the extra four units was an afterthought that the Board decided was now necessary to help the project go forward. After considering the report and the comments made by the applicant, the Committee recommended approval of the rezoning of the property. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID No. 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC). Page 1 of 2 44 St. Vincents Apartments, Inc. 27 Cliff Street Click here to enter a date. Respectfully submitted, Eric Falkjar Chair Attachments Page 2 of 2 45 Date: To: From: SUBJECT June 12, 2015 Planning Advisory Committee Community Planning and Development Growth and Community Development Applicant: St. Vincent's Apartments, Inc. Owner: Roman Catholic Bishop of Saint John Location: 27 Cliff Street Existing Designation: Medium to High Density Residential Existing Zoning: Major Community Facility (CFM) Proposed Zoning: Urban Centre Residential (RC) Application Type: Rezoning Power of Committee: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By -law. The Committee recommendation will be considered by Common Council at a public hearing on Monday, July 6, 2015. The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable variances from the requirements of the Zoning By -law. The Committee can impose conditions. SUMMARY The proposed rezoning and variance application is to facilitate the expansion of the previous rezoning application for the subject site that was approved in February, 2015. The area subject to the current rezoning application includes a small area of the existing building that connects the previous St. Vincent's gymnasium to the main building. The Applicant: St. Vincents Apartments, Inc. I Location:49 Cliff Street Page 1 1 applicant has indicated that the "breezeway" has adequate space to include four additional dwelling units to the current redevelopment project, bringing the total number of units to 36. In addition to the proposed rezoning, the applicant has included a proposed daycare facility in the rear of the building. If approved, this addition will require an additional six off - street parking spaces, which results in the need for a variance to reduce the minimum number of required spaces to 30, whereas the Zoning By -law requires a minimum of 33. Staff support the requested rezoning and variance application as it is a positive redevelopment of a unique building in the Uptown area. The proposed redevelopment project will offer new affordable housing units and vital community services, as well as improve the vibrancy of the neighbourhood and contribute to a more complete community. RECOMMENDATION That Common Council rezone a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID No. 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC). DECISION HISTORY At its February 2, 2015 meeting, Common Council approved the rezoning of a portion of the former St. Vincent's High School site to Urban Centre Residential (RC). At that time, the requested rezoning was to permit the redevelopment of part of the former high school into a 34 -unit residential dwelling. The rezoning included the following two variances from the requirements of the Zoning By -law: Reduce the minimum gross floor area for a one - bedroom dwelling in the Urban Centre Residential (RC) zone to approximately 32.5 square metres, whereas the Zoning Bylaw requires a minimum of 35 square metres; and, 2. Reduce the minimum required side yard setback to approximately 1.1 metres along the eastern property line, whereas the Zoning Bylaw requires a minimum side yard setback of 1.5 metres. The variance to reduce the minimum gross floor area for a one - bedroom dwelling was intended for two units on the ground level of the original plan. However, the applicant has since abandoned the concept of developing these under -sized units, resulting in a total of 32 units that will be established as a result of the initial rezoning process. ANALYSIS Site and Surrounding Area The subject site is located in the "Waterloo Village" neighbourhood of the City's urban core area, approximately 50 metres from St. Joseph's Hospital. The surrounding neighbourhood has a variety of non - profit entities, including the Church of St. John & St. Stephen, Rehabitat Applicant: St. Vincents Apartments, Inc. I Location: 2Z Cliff Street page 12 Inc., the Outflow Ministry, the Coverdale Centre for Women, as well as several commercial businesses and residential land uses. The residential component of the neighbourhood includes a mix of densities ranging from single -unit to 14 -unit dwellings. Cliff Street is an residential road with limited landscaping. The overall subject site has a frontage on Cliff Street of approximately 63 metres, with an average depth of approximately 50 metres. The lot to the east of the building is currently vacant, but contained the St. Vincent's Convent until it was demolished in 2012. The lot abutting the western property line of the subject site contains the former St. Vincent's gymnasium, which is also owned by the Roman Catholic Bishop of Saint John, but is not subject to the current rezoning application. The rezoning component of the application is for an approximate 324 square metre area of the existing building, which functioned previously as the "breezeway" connecting the high school gymnasium to the main building (see Map 1). St. Vincent's High School has been a vacant building since the high school was decommissioned in the early 2000s. Proposal The applicant is seeking to rezone another portion of the existing building from Major Community Facility (CFM) to Urban Centre Residential (RC) in order to facilitate the expansion of the proposed multi -unit dwelling at the former St. Vincent's High School. The portion of the building subject to the current rezoning has an area of approximately 324 square metres and consists of two storeys located in the 'breezeway'. if approved, the rezoning would facilitate the establishment of four additional dwelling units in the proposed redevelopment, resulting in a total of 36 units. The proposal also includes a proposed daycare facility located in a proposed one - storey addition at the rear of the existing building (see attached site plan). The proposed daycare has an area of approximately 232 square metres and includes an adjacent approximate 134 square metre fenced -in play area. Municipal Plan This area of the City is designated Medium to High Density Residential Intensification Area on Schedule B of the City's Municipal Plan. This designation is generally concentrated in three inner -city historic neighbourhoods, including the South End, Waterloo Village, the Lower West Side and the Old North End. The land uses contemplated in these areas include "a range of housing types with an emphasis on the provision of higher density housing forms such as apartment, condominium, and townhouse units ". The Plan encourages higher density development in urban areas that have easy access to daily amenities as they tend to make efficient use of land, resources, infrastructure and public facilities. Developing in these areas helps leverage existing costs the City has already undertaken, and positively contributes to creating more sustainable and vibrant communities. Applicant: St. Vincents Apartments, Inc. I LocationR Cliff Street Page 13 The Plan also promotes the inclusion of affordable housing units in the Medium to High Density Residential land use designation. The Plan recognises that the development of "complete communities" includes a range of residential options that respond to the needs of all residents in the community. Zoning The proposed Urban Centre Residential (RC) zone is intended for a wide range of serviced urban residential development, primarily located in the City centre where the largest range of land uses currently exists. Indeed, the surrounding residential properties in the vicinity of the subject site are all located in the RC zone in the City's Zoning By -law. As stated, the proposed expansion to the previously approved rezoning application includes four extra dwelling units located in the former breezeway area of the high school. In total, the redevelopment of the building, if approved, would include 36 dwelling units. The applicant has indicated that half of the 36 units would be subsidised housing units administered by N.B. Housing. The Zoning By -law requires one off - street parking space per dwelling unit in the Urban Centre Residential (RC) zone; however, that requirement is reduced to 0.5 spaces per unit for every unit that is registered as an 'affordable housing' unit with the Province of New Brunswick. In addition to the proposed rezoning, the current application includes the addition of a proposed daycare facility for up to 30 children, which would be located in a 232 square metre expansion at the rear of the building on the ground floor. The proposed daycare includes an approximate 134 square metre play area that would be located in a fenced -in outdoor space adjacent to the daycare. The daycare facility includes a dedicated drop -off and pick -up space to ensure children are able to safely enter and exit the site (see attached site plan). A daycare is identified in the Urban Centre Residential (RC) zone as a permitted use, with a requirement of one off - street parking space for every five children that the daycare is permitted to receive. The application is proposing a daycare for up to 30 children, resulting in an additional six required off - street parking spaces for the proposed development. The combined total of required off - street parking spaces for both the proposed daycare and residential use of the subject site is 33 spaces. However, Section 4.2.(2) of the City's Zoning By -law states that "nothing in this By -law shall require more than 80 percent of the required number of parking spaces for any development on a lot located in an Intensification Area as defined by Schedule D of this By- law", which reduces the amount of off - street parking required for the proposed additional units and daycare facility to 26 spaces. The submitted site plan illustrates a total of 30 off - street spaces, which satisfies this requirement. Discussion The area subject to the proposed rezoning consists of a portion of the existing building that will constitute a small addition to the redevelopment of St. Vincent's High School into a Applicant: St. Vincents Apartments, Inc. I Location: Cliff Street Page 14 multi -unit residential building. If approved, the area subject to the current rezoning will be consolidated with the adjacent 3,522 square metre lot. The previous rezoning application was approved based on the positive attributes that the redevelopment project will bring to the surrounding community. The proposed rezoning will help salvage and repurpose an iconic building in the Waterloo Village neighbourhood that would likely be demolished in the near future if reinvestment did not occur. The applicant has indicated that in addition to preserving a culturally significant structure, the Roman Catholic Bishop of Saint John (the "Diocese ") is committed to the betterment and beautification of the Waterloo Village neighbourhood. As illustrated on the attached plans, the improvements to the subject site include landscaping enhancements as well as upgrading the exterior finishes to the building. Reinvesting in the urban core area has a positive impact on business in the Uptown, and helps generate new investment and redevelopment in other areas of the neighbourhood. Conclusion The proposed rezoning of the two- storey "breezeway" will provide adequate space for four additional dwelling units to be added to the 32 units that have recently been granted approval for the redevelopment of the St. Vincent's High School. The additional units will complement the existing plan to create a multi -unit dwelling in the former high school, which has been vacant since the early 2000s. The project includes 18 affordable housing units that will be administered by N.B. Housing, as well as a daycare facility for up to 30 children. The redevelopment project contains several positive outcomes for the surrounding neighbourhood and Uptown area, and is therefore supported by staff. ALTERNATIVES AND OTHER CONSIDERATIONS No other alternatives were assessed or recommended by Growth and Community Development. ENGAGEMENT Public - In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject site on June 4, 2015. The public hearing for the rezoning was advertised in the Telegraph- Journal on June 11, 2015. Applicant: St. Vincents Apartments, Inc. ( Location: Cliff Street Page 15 SIGNATURES AND CONTACT Prepared by: ®r rM Jody Kliffer, MCIP, RPP Planner Contact: Jody Kliffer Tel: (506)632 -6846 Fax: (506)658 -2837 E -mail: jody.kliffer @saintjohn.ca Project: 15 -081 Approved by: Stacey Forfar, MCIP, RPP Deputy Commissioner, Community Planning and Enrichment Applicant: St. Vincents Apartments, Inc. I Location:9? Cliff Street Page 16 APPENDIX Map 1: Site Location Map lb: Site Location: Context Map 2: Municipal Plan Map 3: Zoning Map 4: Aerial Photography Map 5: Site Photography Submission 1: Site Plan Submission 2: Floor Plans Submission 3: Rendering Submission 4: Elevation Drawings Submission 5: Tentative Subdivision Plan Applicant: St. Vincents Apartments, Inc. I Location:,g2 Cliff Street page 17 5� 0 l kO F2 IPA I- NO 'Do Map 1 - Site Location St. Vincents Apartments, Inc. - 27 Cliff Street J Q OFF sr The City of Saint John Cb Date: June -04 -15 53 S, �Q �2 IPA J� O V p 'q0000k ST Map lb - Site Location: Context St. Vincents Apartments, Inc. - 27 Cliff Street 54 Area previously rezoned ST The City of Saint John Cb Date: June -10 -15 OR - ` COCO,�G CO 00 Medium to �Q High Density Residential �o S�. ti �r OJ 1 �P �O 4 Mixed Use Centre S x 0 Y _U U Z D X m FrERs sr Medium to Nigh Density Primary Cure Primary Centre Residential Mar Future Land Use The City of Saint John Cb Date: June -10 -15 St. Vincents Apartments, Inc. - 27 Cliff Street 55 0 50m "e SOMERSET ST cc 5� 05 G,rP 9 �Z c.A GL a Spa C M C!. 0 11L 2 C N * pqO CM D m OCk T S SN RC RC C CFM I CM pETF RC RS ST C; �1 (CC) Corridor Commercial (CM) Mixed Commercial (CFM) Major Community Facility (CU) Uptown Commercial (CFN) Neighbourhood Community Facility (P) Park (CG) General Commercial (RC) Urban Centre Residential (CL) Local Commercial (RH) High -Rise Residential Map 3 w Zoning Applicant Name Inc. - 123 Winchestertonfieldville Court 56 �,���RC O r G 4O1NG G ST RC A% OO Rc �v �w 3� RC Chu �C�6rp C X14 R RC CM sr * :o Y N z cc m * CV OJ +� PA w. C Oy P� Q c e.l * Section 39 Conditions The City of Saint John Date: June -10 -15 �9 lzu x'73 r 101 lb 100 ;�. } -ter. 'c 95 Y / • ` :w e: � t, •,,,,} OK ♦ J� 1 /„ 42 " �� ~+ 461 " . ooC + 11b;�� _ "'�•z'"�.,. �'t _I f_ ry •... :' 0 rya" ,a .��`, Map 4 - Aerial Photography The City of Saint John Date: June -10 -15 St. Vincents Apartments, Inc. - 27 Cliff Street 57 0 25m J Photo 1: St. Vincent's Building Photo 3: "Breezeway" to former Gynasium 6F Photo 2: Eastern property line Site Photography The City of Saint John db Date: June -10 -15 StMincents Apartments, Inc. - 27 Cliff Street 58 1 t I 3'J !I I Fl 11TI III STORAGE - _ •' - ROOM ROOM ROOM - - • - -• . - -• ONE O THREE CUBBI s TWO 5 0" :1 COMMERCIALRENTA ROOM CHILDCARE UNIT - EoNR AREA: 2500 Sq.fl - - , KITCHEN _ W. A. W.R. 0 'C - /� SIC RODM 34' -00' ::G R UP t -5" 41'_7" •:: - - - = : - - COMMUNITY ROOM 7 uexT wCl - - AREA 2952 Sq.R ze 49•4• IJANITOR! MECHANICAL RM. E.YR €tEdAipR G O R R I u p R Fl AREA,TS°sRn •--- ELEL. z ROOM ,gypNBH ZR � L 25'25' -0" I�11�f�`II I CONCRETE immix •��' 11. I �I • Cs.�I �I�. ..I •tI1 %III 1i1 BICYCLE R,CR NEINGRASS AREA >Y- I CONCRETE cuRN UNIT MIX: ROOK m- NW MARKET TOTAL � _ _ _ _ � � i .. - - � .�� - y - �� � 'ice - •� - � � - - 1 ut..,!�'•t!Y SCALE: N.T.S � � .u.,v.�! FYI RM. Q c wuu■ � Apartments Inc. S v K _ 36 UNIT APARTMENT ARCHITECTURE C0158—EX MAY 12, 2015 sT "EET. .A' "T'' ° "" ,E. I.... As, -„ , m•• �•.•.�P••.,, -..A =• SAINT JOHN, NB REISSUE JUNE 0 1 , 2 0 1 5 l I I I�11�f�`II I CONCRETE immix •��' 11. I �I • Cs.�I �I�. ..I •tI1 %III 1i1 BICYCLE R,CR NEINGRASS AREA >Y- I CONCRETE cuRN UNIT MIX: ROOK m- NW MARKET TOTAL � _ _ _ _ � � i .. - - � .�� - y - �� � 'ice - •� - � � - - ENTRY LLV t 3 4 o 5 to 20 40 NEW ENTRY LEVEL FLOOR PLAN SCALE: N.T.S St. Vincent's �COMEAU MACKENZIE Apartments Inc. S v K _ 36 UNIT APARTMENT ARCHITECTURE C0158—EX MAY 12, 2015 sT "EET. .A' "T'' ° "" ,E. I.... As, -„ , m•• �•.•.�P••.,, -..A =• SAINT JOHN, NB REISSUE JUNE 0 1 , 2 0 1 5 r 1 '{ I V9 yr up D � TAW Na EAISrY1G B'AGE d FLT .I , `•, f � 1ovrR'c eE r..- .,..:q.. .. AREA' D160.L 11 _ 1B da �p ❑ ., al'fl NEETIIIN��I RCDN o ' — NFA® q MRA FLOOR LEVE'. NBH NARKE' 'GTAL 1 - � TNBi LEVEL 5 ] e 'R r------ STORAGE:;.- ...: n 5 to N j 1111'7 `X LAUNDRY DOR UP m _La S r:>P STASH.;. ELEVPiOG r ..,�i+: w�. •'UP CORRI kp �{ NR.1 ° UP UP R — C O R R I D 0 R F D ( STAIR 0 w v AREA 1. BOA Al ]5059Y T> Y BlGRaO"c AREA AREA'9W844 Ai`PA'911 SO.B �T '- ' \ 1 11 VES ULEY 1. �..... 2B FIRST FLOOR i 1 ? LEVEL PLANT SCALE: PJ.T.S St. Vincent's A I OMEAU Apartments Inc. V` ACKENZIE 36 UNIT APARTMENT MAY 12, 2015 RCHITECTURE COMPLEX R DVN. s . . I. sA1NT A o N N . N R B SAINT JOHN, NB REISSUE J U N E 01 2 0 1 5 •1 UNIT III: FLOOR LEVEL Lis i .MET TOIT„ 1111 FVF I i 11 SECOND FLOOR LEVEL PLAN SCALE: N.T.S LIME i F ` EI, 1 roAle C, n -LH I'll L H St. Vincent's _ LICOMEAU Apartments Inc. AR MACKENZIE 36 UNIT APARTMENT CHITECTURE COMPLEX MAY 12, 2015 T 9 + nu9r 9rRrrT 9 A 1 „ . �o „ „. „ n r I „ SAINT JOHN, NB R E I S S U E J U N E 01 2 0 1 5 TEL 15091 951.1511 ma .kbre99q nb nwl ln9 eb 61 .iAIE ^r r Exronxo _kAoB �'✓�`O BE LINO MIN; BOOR LJCI Llx NAaACi iOLAL M LML s H THIRD FLOOR L_.._. LEVEL PLAN il.' SCALE: N.T.S - - — COMEAU MACKENZIE ARCHITECTURE I ouxr s nAIxT i x, xn nl Irva TEL 1506) 96 )rlAll meelrercll�nx ner n1, c+ St. Vincent's Apartments Inc. 36 UNIT APARTMENT COMPLEX SAINT JOHN, NB T SK -4 MAY 12, 2015 REISSUE JUNE 01,2015 ■1 ■ � Big _�■1 _ ■1■ ■1■ ON oil Be: oil I ■1■� ■1■ go No in is ■1 ■■1 ■�- ■1■ ■I■ ■1■ ■I■ ■■■ ■I■ ■1■ ■1■ ■1 ■'«__ = �■ _ = oil R' Jim _ -,; ■1■ ■1■ -. ■I■ == ■1 ■I_ = ■I■ ■1■ - iii All ■1■ NINA - s ■■ ■ ■1■ - ■1■ _ ■1■ ■1■ ■1 ■; ■1■ ■1■ _ _ ■■■ ■1■ MEMO -- . _ _ _ oil oil ■I■ '' ■1 ■¢ ■ ■ ■■ a Fes: 1 11■ ■�� ■■■ �� a�� ■I ■2 ■I ■�-� oil tea oil m 1 ■x ■I - ■■■ ■I■ ■I■ ■1■ ■1■' a 1111 ■1■ ■1■0 *0■1■ ■1■ ■1 ■' ■1■ ■ '._'. ■ ■ ■ ■1■ u" _ ■1■F oil ■■■ ONE ONE, ■1■ ■1■ �1�" ��� ��� 'sing oil - ■��■- �■■■ ■■■�Inj hI�I��►,. ■■■m■■■m■■■m ■■■ ■■■ ■■■ �isGf ■Lrj ■■ ■ ■r i �� III _ 110 .. ... ME -_ - . .a.. .1� II■ ��� ■II �_y4�'�I •, ii -.._. e. =. ii �� ■Y+' ■I`I ■ ■■ ■i ° �'�ni. n s .c -__ •[ � ■� 1� ■� T� ICI ��_.... ,��14�,■F�_ -- ■ ■■ ■ ■■ ■ , PROPOSED NEW EAST ELEVATION I SCALE: N.T.S COMEAU MACKENZIE ARCHITECTURE St. Vincent's Aaartments Inc. 36 UNIT APARTMENT COMPLEX SAINT JOHN, NB 63 SK -5 MAY 12, 2015 REISSUE JUNE 01,2015 APPROVALS Registration Dat g Owner Name Roman Catholic Bishop of Saint John Oo wner Nome Roman Catholic Bishop of Saint John PIO : 55086367 PID .590.635. Effective Date : 2015 -01 -19 Ef1ecl;ve Date : 2015 -01 -19 InaVUment : Transfer is 105538 Vol. 175 Pg. 478 Reg. 1924 -01 -22 Instrument : Transfer M 105536 Vol. 175 Pg. 478 Reg, 1924.01 -22 ry Owner Nome ; Ramon Catholic Bishop of Saint John Owner Name ; Roman Catnolia Bishop of Saint Jonn PID 5508.342 PID 55221071 Eflec rive Date : 2015 -01 -19 Eflect'we Data : Instrument : Transfer If 90050 Vol, 131 Pg. 218 Reg. 1914 -03 -26 Instrument . Transfer # 32688076 Reg. 2013 -07 -18 ` , 6 ® .._ Owner Nome Ramon Catholic Bishop of Saint Jahn Owner Name ' Ramon Cotholic Bishop of Saint John P10 00014399 PID 55012074 Effective Data : 2015 -01 -19 Effective Data : r . -- 0- 1— .................. strumen! Transfer �' 44509 Vol. Y. Pg. 312 Reg., 1876 -05 -29 Instrument Transfer M 310775 Vol. 1020 Pg, 566 Reg. 1963 -09 -21 6 Owner Name Ramon Catholic Bishop of Saint John Eff 55086a : 16 Effective Date 01-19 , • ..... ................ ansfer Instrument �, Transfer N 44509 Vol. Y6 Pg 312 Reg. 1876 -09 -29 � 5 ^ / C 00 � � I a ........................ 7 364 250 Roman Catholic Bishop Of S­ I: John + 7 354 25 �/ � .................. PID 00015602 Josephs Hospital, n Key Plan Seale 1 ; 15,000 ♦ ..................... (/\ Saint John, N.8, Property I ".Doc. 293832 Vol. 929 Pg. 627 NOTES 1, Z�r iona are N. 9, Grid aE imutha oeriveo from G,P,S. observolione on N.B. Mons. - - (based on NAO83 CSRS HPN Value on N.B. \ - Mon, 28160). 2. All distances are in metres to convert to imperial eluivalenta dMa, by D,304B. .... \\/ PID 55012181 ^ Sisters of Charity Property �. Power H1B6e % I J \ Doc. 85759 Vol. 117 Pg, 263 = I �� 3. Area of survey o tuned thus eo��o peripheral information r.omPiled rram .anp�e aaMr -e 4. All document and plan references rate, to the Registry Office for Saint John County. 5 Field survey completed on ................. o �I , /PR Z �-/ PID ODO156D2 $t. JOSeph�S itol, tr f $Dint John, N Property \ - Doc. 29 }8 32 V.I. 92�Ibg 627 A, PID 00014621 6 All 'P. at per /armed and coortlinates shown on this peon re based on New Brunswick Sleraagrophic Double Projection and the NA083(CSRS) Ellipsoid o r speed by Service New Brunswick Nigh Precision Network aalrdinGle survey mpnumanie. ]. Parcel "A" Deln g a portion f PIO 55221071 antl Parcel "9" acing a portion of PID 55012074 to be consolidated with and form part of Pal lands belonging to the Roman Cotholic Bishop of Saint John (PID's 55086367, 55086342, 00014399, 55086359 and 55086342) to farm 1.1 15 -01. Parcels A" and B are at to be conveyed be o separate buldrg lots --- --- __- sae Dr. s No. a , dp Roman Catholic Bishop ,�' t�' 1 w 30 = ,dN'yw. ° of Saint John Property \Nurses Remdence \1� rvm •�ee fP �n Doc. 47598 Vol. L7 p9. 186 �\ + a far rererende plan sea City of sa'm John sa ey snael Na 27. g, New 72 wive Right Of Way, os Iluatratetl represents and suDercetles, n part prevous R'ght Of way reserved n Deed reg,ste d as Numoer 32105794 Ipvour of Sale,. Of Choi ly of the Imm..W.I. Conceptlan, in Raman Catholic Bishop of So;nt John and 6t Joeeph'. Hospital, Saint John. N S. ' 61110,11 Survey 1-11 -� �,, �-�. New Brunswick Grid Co- Ordinate Values X54 200 1 1 364 00 2 St- X Y Rmks. -ID 012/74 em 1/ t of Roman Catholic Bishop of Saint John Property Doc, 293834 Vol. 929 Pg. 635 i gee Plan No. 1138 / 83 -1 1 r' g r PIO 55086358 Romon Catholic Bishop of fir/ J (see Wahl hG'l AS-int John Property parcel /'A" 1,300 m2f 15 -01 / J 3.835 m23 b� (,n.luding Parcel "A ") / 327 Vn 2i h Cliff Sheet a Boa / 3 J a a / a/ a Jti � l t PID 55221071 ee Plon No. 3256 }061 see Plon No. 32105489 ­­1 of Roman Catholic Bishop Saint John Property Doc, 32868076 Rag, 2013 -07 -16 r 7 364 150 \ • es Tentative Plan Roman Catholic Bishop of Saint John Subdivision, City of Saint John, Saint John County, New Brunswick. Prepared by HUGHES SURVEYS & CONSULTANTS INC. Surveyed by May B 2015 Data New Brunswick Land Surveyor N 384 6 0 6 12 18 24 1;300 II SI4315C - 2014 1 `- a F e Legend ® .._ w1Pd11 P,.t Pb1.d strvatMre -- 0- 1— .................. ., ., emir. Lh. PA'. PNe / Ol ilty N1re • ..... ................ Rayne o-en ear rams a ........................ ca- adinat. Point �/ � .................. 6Sad d Survey Manor Plac.d 7 364 150 ♦ ..................... R.9. God Co- Ordl -is Nmumml _.. at Lin. .... Adlo,mi Pr ly u1. ................. Tabul,led c.-Gdin.t. pans `. --- --- __- ...., WRlfy F ... m ® .. 61110,11 Survey 1-11 O....... �.,�,....., ..... ire Pp. rwne ■ ........................ .. 54uare Inn Bar round Fan . ........................... rolldnt;on Cliff Sheet a Boa / 3 J a a / a/ a Jti � l t PID 55221071 ee Plon No. 3256 }061 see Plon No. 32105489 ­­1 of Roman Catholic Bishop Saint John Property Doc, 32868076 Rag, 2013 -07 -16 r 7 364 150 \ • es Tentative Plan Roman Catholic Bishop of Saint John Subdivision, City of Saint John, Saint John County, New Brunswick. Prepared by HUGHES SURVEYS & CONSULTANTS INC. Surveyed by May B 2015 Data New Brunswick Land Surveyor N 384 6 0 6 12 18 24 1;300 II SI4315C - 2014 1 `- a F e BN1 Advertiser Name: Saint John Common Clerk Advertiser Code: S71206 Size: 4.00 x 10.00 in. Sales Rep: Doug Thomson AMENDMENT RE: 27 CLIFF STREET Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The zoning By -law of The City of Saint John at its regular meeting to be held in the Council Chamber on Monday, July 6, 2015 at 6:30 p.m., by: Rezoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID No. 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC). REASON FOR CHANGE: To permit a multiple dwelling within the existing buifding (former St. Vincent's High School). The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Growth and Community Development Services, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m, and 4 :30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hail. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk 658 -2862 DE ZONAGE OBJET: 27, RUE CLIFF Par les pr6sentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'61udier la modification suivante a i'Arret6 de nonage de The City of Saint John, lors de la r6union ordinaire qui se tiendra clans la salle du conseil le lundi 6 juillet 2015 a 18 h 30: Rezonage d'une parcelle de terrain d'une superficie d'environ 323 metres carr6s, situ6e au 27, rue Cliff, et 6tant aussi une partie du NID 55012074, de zone de grandes installations communautaires (CFM) a zone residentielie du centre -ville (RC). RAISON DE LA MODIFICATION: Permettre une habitation multifamiliale clans Ie batiment existant (I'ancienne 6cole secondaire St- Vincent). Toute personne interestee peut examiner le projet de modification au bureau du greffier communal ou au bureau du service de la croissance et du d6veloppement communautaire a I'h6tel de virile situ6 au 15, Market Square, a Saint John, au Nouveau - Brunswick., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Veuillez faire part de vos objections au projet de modification par 6crit a I'attention du soussign6 a I'hotel de ville. Si vous avez besoin des services en frani;ais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, Greffier communal 658 -2862 Ad Number: 7769949R Ad ID: 7050472 Ad Legacy: 7769949 Current Date: Jun 03 2015 04:23PM Start Date: 6/11/2015 End Date: 6/11 /2015 Color: CMY Client Approval OK ❑ Corrections Q (aussi dispanible en fran ;ais) Type of Application pr�j e r I �-- 0 Municipal Plan Amendment ® Subdivision ❑ 'Similar 1 Compatible Use Zoning By-law Amendment ❑ Variance El Temporary Use [� Amendment to Section 39 Conditions [] Conditional Use ❑ Change I Reestablishment of ❑ Zoning Confirmation Letter Letter for Liquor Licensing Non - Conforming Use Contact Information Name of Appii ant fD-T. APA2,Trl gt�,M, it-IC Mailing Address of Applicant (with Postal Code) %a G ,- ti c�G�S 0 Sj� tit4T jc�j 4 Home Telephone Number _ Work Telephone Number — 6 SO (16 Fax Number E-mail i;�e � n M 106. S j Name of Property Owner (if different from applicant) I?Z-,V�" CAT{ t Si�c:f: Mailing Address (with postal Code) d DrL' f !v� NT - - -,� C r _ ME - -FZ L -2a{-5 - property Information Evocation *_Z j_ GG i PF �[ fLE�eT T art r-2�0 1 2.0-74- Civic 9 street P11) Existing Use of Property Q iir2 t2��. Proposed Use ofk�rope y � ID�NTI L Existing Plan Designation of Property "IT'{ Proposed Plan Designation of Property nip Imo( Fxistting Zoning of Property„!,__ - Z L _ Description of Application Proposed zoning of Property _ .• 6- . Describe what you propose to do (attach additional pages if necessary). 1�! At)t;> �T is AL_.] ©.1?T�+?!`� e C2F _ ,4STt�► . - -`vT• `l t�` C fi ��..._H.V C-44�- -L_— A\4A ELL M�E�CT PF2 APPCA(ATio+4 t:)gcWgFR NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required - Signature of Applica t (`� Signature of Owner Date�a_i_r For Office Use Only I ovioweti by f R�_ E � -kj Development Officer Information Accompanying Application: ttf r of Intent Site Plan Date i "�4�( :2G —v ,Cic — /Vw) Tentative Subdivision Plan 2/"Flom Plans Building Elevations ❑ Sign Drawings Other P.O. Box 1971 Saint John, NB Canada EA 4L1 www.saintjohn.ca C.P. 3971 Saint John. N. -S. Canada E2L 41 SAINT JOHN ilsay-o[n4ulaAa •• I F NF.". -B PIIMHG:�AEA NEW 455 AREA NEW 6' C,)NCRETE CURB NEW oeoeuTwE WRiti1Glif• IACN FENCING -Rf; v0$Ef 125w, ?lGYCLE A40K :.REARE GM$5 A NEW C Ni. KTF CURB i 'r ENTRY LE1 I 4 0 5 10 20 40 NEW ENTRY LEVEL FLOOR PLAN SCALE: N.T.S St. Vincent's COMEAU Apartments Inc. S K — A I M A C K E N Z I E 36 UNIT APARTMENT 1 ARCHITECTURE COM X MAY 12, 2015 DUKE= TREET.s „ 19 ez , . " m,,. ;. "A.en.,_ „ e SAINT JN, N REISSUE JUNE 0 1, 2 0 1 5 TINT MIX: FLGCA LErtI. 95 2 T07AL FIR°f LE4FL 3 B 0 4 I -- - - - -I— GOAAIDOA. \ I up UR up R 5 IR M.4 4 0 i w r +T.YiAGFAREA •IfiA �90'Gh FIRST FLOOR LEVEL PLAN SCALE: N.T.S - - - - - - -— tw ulsS G I-1 °Ll T9�RTD8f RED .TIT St. Vincent's COMEAU Apartments Inc. �,( MACKENZIE 36 UNIT APARTMENT I \ ARCFiITECTURE ll.N, N. t COMPLEX MAY 12, 2015 a Dxxe si AFFP, s•Ixi €z€ xa .. h"_. - ° SAINT JOHN, NB REISSUE J U NE 01 2 0 1 5 T. (I Cml) pl,i)()R 1. 03 Lk /' = VP we x5rim FLY b BE OL uT. VI NC-7'S 4l }I —'— y- �. I SM11 `URB FEXISTIW:: RREA R TOY T tv FIR � iOwF.R iOBE NfAW.FP l; ARE0. �!t Syfl CIF LAI 1 W] I u I:dx I ati�z• un �.n 413 /= rim Q DURt I aCe R. I r, EL EL �ti/ I IADMBRY E L O R R I O p R rK DP STnVin6.2 C O R R II rdT on. l 151v PIT �. r — i PT VINCENT'.: �� ARTMLN INC l .Bl f 1 "I IIRU 1- E.t)pR 1.:1pC1L"l' h�ry 70 I --I' IF S fr...TF -T THl n I Flk. r RaCR E.1 SXCWNCJSHEA--y'—` ` -u f:' {I�1G'S �WNbpVvS, � YIFW E6 � 15 cLrrr sTREET'�0UT11) FLbVX1'10N :WSJ oil ■1■ l mrr EKE �n n. ■1■ ■I■ no MEN Orr ��� rn Eon man oil Orr ONE 0r■ err ii Bill ■■■ ■1■ I'm I'm ■1■ ■11 ... 11■ 111 ■1■ ■1■ 111 ■1■ ■1■ f1■ ■1■ Milo ■I■ u■ ii: ■1■ ■1■ Ron ■1■ ■I■ m ■�■ — iii iii In ■1■ ■It ■I■ ■1■ :: ■1■ �Il fir■ �r� ■r/ !I■ ■r� err rr■ ■I■ ■�■ �L ■� ■t■ ■1■ ■I■ 71 FL�A Li- AG MIIMT LlNF IN �sTj c "H APPROVALS Reaistratio,n Dato '• e Owner Nome '- R ^men Cotholk EYShap o1 Saint Jahn 0.ner Name : Romon Catholic Mahn, of Soinl John PIG : 55066367 PID , 55056359 Effective Dole : 2015- 01 -19 EOe,hm Date : 2015 -m -19 r s:e 1I1 Na- 32863C PI— W. 3710r4 Instrument - T.n.I -r A ID5515 VM. 175 Pg- 478 Reg. 1924 -01 -22 .instrument : Transfer 7j 11 ,nl. 175 Pg. 475 Ran, 1924 -01 -22 Legend �./ Owner Nom Raman Cethora Er hap of irtt John Owner Name ' Raman C t I' Dr.h:,p of Seim Jahn non t f � P "0 5 5/766342 PID : 5522tO71 Effecl�.re Dohs : 2015 -01 -19 Effe-,U,a. Dole Key Plan n Scax 1 15,000 Inr.lrument : Transfer It 90050 V•1. 131 Pg, 215 Reg. 1914 -D3 -26 In.l•ament T....... fl ?2688076 R� 2013 -07 -16 ® ,J. way Pe.r ale = =n x Owner Name : Romon c.lnaliC 61;hap of Saint John Owner N+me : Roman Cetholie @-shop of Saml John PIG . a s Saint John Propert) : 00114399 PID :550120'4 Etfiet U.ip Dote : 201 -01 -19 Eff"I_ Data : 2. All d t r —t­ to convert to 'mpenal equ. alent9 b-d. Gwtrument T.n,r. I44 09 '�'.I, Y6 Pg- 312 Res, 18- 6 -05 -29 In i.umenl Imalfer 3107'5 Vol_ 10:0 Pg. 5&3 Roe. 196,7 -00 -21 3r cIf _ d tV pnriphero informgl 7n Own` 1 P— C th 1 B:_ -hoP If 5 1inl Jahn PID : 55098334 5 m 2 z Effe_ti:'e Date : 2015 -01 -19 • a r `Mina Instrument Tradsfer If 44509 V,; 16 Pg. 312 Rag. 1676 -05 -29 u , 7 I z a - b d Me. @ k t a p 0 bll 11 1 1, .n o a 364 250 hb on coth.", e h p (Y ^_a,nt John ( MO 00015602 III lh NA ?8J(CSRS) Ellp d I d by 5 N Ei .v ck 1 / St. Joseph's Hospitol, j 7- P I 5 being p. ti n .1 PO 5522 o?1 Ind P.rcef D" being John, N.B. Property` `'b— 2932 ol, 929 Pg- b2' j i . -!8 1 acne Uon--I + i 508 342) fo l t 15 01 P Is 'A d 6 not to be /" cc y tl p tE b dig loth, is Bishop y� Property 9. He 7.2 de. loght Of a IIUSt tad, represents and supemedes, 4 PD :sotzlal ' in P rt pr - R. Of wy se d in Dead regslerad Is N..", A �% .Sisters Of 1� % J ... ph a Hr,- ,p,lal, Smnl John, N P Charity Property Psw4 P.zvae - Doc, 65759 Vll. 117 Pg. 253 New Brunswick Grid Co— Ordinate Values 17 s!o-X Y Rinks. fff PD 00015502, 1 1 - - - - -- St. Josephs{ 1r Puroose Of Pha Saint John NB,1Property �' . V3 Doc. 2$3632 V I 92;9p Pg, fi27 if! PID DOG 146', Tentative Plan see Gr. 6 Na. dynl `l "I! q y Roman Coth( \A t' - �o r \NUr.'N •. R ". of SOlnt Joh Saint John County, New Brunswick, sd..n'e" 1`i h+ D.c, 47598 V.I. HLiGHE+S SCJI{ & CONSULTANTS INC_ Sur.e.ed by _ Mar 5, 2015 L Doke S New n... ;,k Land Sur.gycr 384 f : -4 200 1:300 PID 55=66,'59 ~� 4b ' PID ' J•: aw op n"12074 tat Roman Catholic Bishop of.':� 1tJ _� Roman Catholic Bishop of (see N.te Suint John Property Porcel A' Saint Jahn Property - 3,237 met 1,3na D.C. 2938 :bl. 929 Pg. /m2 t see PI 8 N.- 1138 H } I - - .3^035 m22 l r 7) e'lylile {I .IVd ng P—A Paf'�`ei 'B" / so� ,1 g, , . „ c ol= P =l ® .. 5 dortl 'y Ieq.kav Found �. � ........................... iron Plies Fewn4 �. ■ ....................... say ®= �6w- P.a.e fl. .................... HIh _ \\ 4 A 1 1.11 ,, l '• e Pi0 55221071 R r s:e 1I1 Na- 32863C PI— W. 3710r4 Legend �./ a non t f � ] 5 Key Plan n Scax 1 15,000 Roman Catholic Bis ® ,J. way Pe.r ale = =n x / _r+ . a s Saint John Propert) 2. All d t r —t­ to convert to 'mpenal equ. alent9 b-d. r Dent. 3:888016 R•.g. mu 3r cIf _ d tV pnriphero informgl 7n p d les. 4. AI tl o pi 1I rent P9 v&,, to the Rag t . Office for • a r `Mina n , 6 All p d. o p rf ad ! d 1 h th I a - b d Me. @ k t a p 0 bll 11 1 1, .n o a lh NA ?8J(CSRS) Ellp d I d by 5 N Ei .v ck .., SI. e d —y Umk,r Posed 7 354 I:A Cliff .... 7- P I 5 being p. ti n .1 PO 5522 o?1 Ind P.rcef D" being a p.rbon of PID 55012074 to be aonsal c.led wilb oI fern', part acne Uon--I + r l 508 342) fo l t 15 01 P Is 'A d 6 not to be . „ c ol= P =l ® .. 5 dortl 'y Ieq.kav Found �. � ........................... iron Plies Fewn4 �. ■ ....................... say ®= �6w- P.a.e fl. .................... HIh _ \\ 4 A 1 Y rr e r • g f � ] 5 Key Plan n Scax 1 15,000 NOTE L D IA are N U. Grid azimulh5 ,d-j f GP5..1,1.1 °bons on 10.8 MIn'a, - (bcud on NAD83 =SRS HPM Value n NS. .on 261 Pit),. 2. All d t r —t­ to convert to 'mpenal equ. alent9 b-d. I 0 W4S 3r cIf _ d tV pnriphero informgl 7n p d les. 4. AI tl o pi 1I rent P9 v&,, to the Rag t . Office for S. t J h C 1 5. Rad y —Plated on 6 All p d. o p rf ad ! d 1 h th I a - b d Me. @ k t a p 0 bll 11 1 1, .n o a lh NA ?8J(CSRS) Ellp d I d by 5 N Ei .v ck High P N t R .,irdn o rnenls, 7- P I 5 being p. ti n .1 PO 5522 o?1 Ind P.rcef D" being a p.rbon of PID 55012074 to be aonsal c.led wilb oI fern', part of dl g 10 ds b - g to to R man c lh I.- 8 as of a d t J b (PIM s 55686367 550@6342, 00( 1 39 550863`) Ind 508 342) fo l t 15 01 P Is 'A d 6 not to be 1 cc y tl p tE b dig loth, is Bishop 5_ Se -f PI C'ly of 5 I John Sunny sheet No 27. Property 9. He 7.2 de. loght Of a IIUSt tad, represents and supemedes, 7 pg. 166 in P rt pr - R. Of wy se d in Dead regslerad Is N..", 32105734 f f 5 1 s C Ch rily .I the 9mm.tubt C. eplo The R 0 thol B'111p o1 Swot John and J ... ph a Hr,- ,p,lal, Smnl John, N P 364 200 New Brunswick Grid Co— Ordinate Values 17 s!o-X Y Rinks. eclw a�N�ad - - - - -- Puroose Of Pha V3 to areata lot 15 -01 lap Tentative Plan 07 -16 Roman Catholic Bishop of Saint John Subdivision, City of Saint John, L1�4 Saint John County, New Brunswick, Prepad by - reVE15 HLiGHE+S SCJI{ & CONSULTANTS INC_ Sur.e.ed by _ Mar 5, 2015 L Doke S New n... ;,k Land Sur.gycr 384 6 0 6 12 16 24 1:300 metres 4b Gwg No.S14315C Disk N 2014 Tapes - -- Desk N,;.. J•: aw op &5.13. Y14 -311' G /OS- T2C.SE(3J v C I 1 PR7P 4c'p "'T: PLAN 250 N ^TE SUP,E✓INFORAI TI' l FF :M HUGNE., SU...'EN a' EULTPNfSIWFIEE '—ING NO. S1d31'�C_ [..TEL AN, 15 Z1�5 DH Al G N, -1E -15 , DT D OLT. A.:: k bREYTONe. -41� VATEb.NC: 15. :.'I 1 r 4 l dL Z t IV f i NB I'C 1HC. NBI 1 I 1 I 1 I I I AREA ,'1 =REU3N PRO", ED NE!! - fl II '- PPk LI 5 f,PX4 RZIAL =RL Je11r.1 fly/, 1 ^ 1A9 °. =,HIt{k.A E LBVIS AHE ZW Sq+ 4S UCi�y 1 PR7P 4c'p "'T: PLAN 250 N ^TE SUP,E✓INFORAI TI' l FF :M HUGNE., SU...'EN a' EULTPNfSIWFIEE '—ING NO. S1d31'�C_ [..TEL AN, 15 Z1�5 DH Al G N, -1E -15 , DT D OLT. A.:: k bREYTONe. -41� VATEb.NC: 15. :.'I 1 r 4 l dL Z t IV f y NFn'( .I pp � {I CURB I� m I R PREA..` ";nl EXISTING ST. VINCE=NTS � "HIGH SCHOOL BUILDING 'EC ,i UNIT H—Nd PR WEST SIIFAREA A aROPaseo-- .aesm� RUEM RE'. AS F4 P FL LlLN V.Ab APFD., AS PRO , SEC C 1 i f f S t r e e t r1 3 f NB I'C 1HC. NBI 1 I 1 I 1 I I I =REU3N AOMMSTRATlT oFKM�S �GORHERNIIf<.iES HESIbENLC; '- f,PX4 RZIAL =RL 2 M , IV, EREA V ^ 1A9 °. =,HIt{k.A E LBVIS AHE ZW Sq+ 4S UCi�y ErIST CURRTO TO REMAIN I`ti Ntl I �) y NFn'( .I pp � {I CURB I� m I R PREA..` ";nl EXISTING ST. VINCE=NTS � "HIGH SCHOOL BUILDING 'EC ,i UNIT H—Nd PR WEST SIIFAREA A aROPaseo-- .aesm� RUEM RE'. AS F4 P FL LlLN V.Ab APFD., AS PRO , SEC C 1 i f f S t r e e t r1 3 l V ` 4 4 1 1 t s rl � 1 I 1 I 1 I I I \,v-I _- NEw I`ti Ntl I 4I I H I I N =: GRP`" NEI, 1':�m CON'.CURB NEW wR..— 14.�rv'FERGE III i 'L REti Pa.'EO 3 � I PaPx&r' aREA 1 I 1 I! NE'n'C.'NC_ aw CL»L. II CURS II'�'' 9REARE4 LIJRg SS- mrr/'Ats& mI WHEW A5 PROMSEb: Y91Lm' H(s0:9E ®. 1_}RIISE BICYCLE PAt: D 9 F J 73 BY -LAW NUMBER C.P.111- A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID number 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC) - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111 - ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete de zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 323 metres carres, situee au 27, rue Cliff, et etant aussi une partie du NID 55012074, de zone de grandes installations communautaires (CFM) a zone residentielle de centre -ville (RC) - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2015, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 74 REPORT TO COMMON COUNCIL M &C2015 -133 June 30, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Contract No. 2015 -23: Milford Road - Sewer Renewal BACKGROUND The e#ty, of Saint Jahn The approved 2015 Water & Sewerage Utility Fund Capital Program includes a project for rehabilitation of various lengths of deteriorated sanitary sewer as recommended in the Milford Drainage Basin Study. The work on this project includes renewal of approximately 60 metres of 200 mm sanitary sewer between Civic # 41 to 63 Milford Road. TENDER RESULTS Tenders closed on June 30, 2015 with the following results: 1. Midi Construction Ltd. $213,869.45 2. Galbraith Construction Ltd., Saint John, NB $224,745.70 3. Maguire Excavating Ltd., Saint John, NB $241,330.15 4. FairviIle Construction Ltd., Saint John, NB $243,176.00 5. TerraEx Inc., Saint John, NB $265,386.15 The Engineer's estimate for the work was $ 220,000. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2015 Water & Sewerage Utility Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. 75 M &C2015 -133 June 30, 2015 Page 2 The analysis is as follows: Budget Project net cost Variance (surplus) $ 400,000 $ 223,200 $ 176,800 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No. 2015 -23: Milford Road - Sewer Renewal be awarded to the low Tenderer, Midi Construction Ltd., at the tendered price of $213,869.45 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, Y60 Joel Landers, P.Eng. Municipal Engineer Wm. Edwards, P. ng. Acting City Manager 76 Brian Keenan, P. Eng. Engineering Manager 4) The City of Saint john June 24, 2015 His Worship Mayor Mel Norton And Members of Common Council Your Worship and Councillors: RE: 2014 Audited Financial Statements The 2014 audited financial statements will be presented to Common Council on July 6, 2015: 1. City of Saint John Consolidated Financial Statements 2. City of Saint John Trust Funds Council's appointed auditors, Deloitte, have audited these financial statements and their Auditor's Report is attached to each set of statements. Any questions related to the performance of the audit should be directed to the representatives of Deloitte who will be in attendance. As in previous years, it is suggested that questions relating to the operating results or financial position of the Consolidated Financial Statements or the Trust Funds be directed to the Commissioner of Finance, Mr. Yeomans. This procedure will recognize management's responsibility for the finances of the City and the preparation of the financial statements. Your Finance Committee reviewed the financial statements with Finance Department staff and Deloitte representatives on June 24, 2015. Upon completion of the presentation of these statements I will move the following motion: That the audited financial statements of the City of Saint John Consolidated Financial Statements and the Trust Funds for the year ended December 31, 2014 be approved as presented. Finance Committee SAINT JOHN P.O. Box 1973 C.P. 1971 Saint John, NB Saint John, N. -B. Canada F-2L 4L1 Canada E2L 4L1 mvmsai d hn.ca The City of Saint John Consolidated Financial Statements December 31, 2014 The City of Saint John December 31, 2014 CONTENTS Consolidated Financial Statements Independent Auditor's Report Consolidated Statement of Financial Position Consolidated Statement of Operations and Accumulated Surplus Consolidated Statement of Changes in Net Debt Consolidated Statement of Cash Flows Notes to the Consolidated Financial Statements 79 Pane 1 -2 3 4 6 7 -39 loitte LLP Brunste Brunswick House P.O. Box 6549 44 Chipman Hill, 7th Floor Saint John Ap E2L 4R9 Canada% Tel 1080 F' i W.6-632-1210 www- deloitte.ca Independent Auditor's Report To His Worship The Mayor and Members of Common Council ofTli,e City of Saint John We have audited the accompanying financial statements of The.City of Saint John ("City"), which comprise the consolidated statements of financial position as:at December 3 1,. 2014 and the consolidated statements of operations and accumulated surplus, change in net debt an& cash flow for the year then ended, and a summary of significant accounting policies and other earplanator}' information. N1 'a Management's Responsibility for the Consolidated Financial StatemeisU., R 3 Management is responsible for the preparation dnd fair presentation of these consolidated financial statements in accordance with Canadian public Sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility, to,express an opinion on these consolidated financial statements based on our audit. We conducted orb audit in accordance with Canadian generally accepted auditing standards. Those standards requit t tt,we comply4i6ethidal requirements and plan and perform the audit to obtain reasonable assur&)pe ~about weer ihe- cowlidated financial statements are free from material misstatement. AEkaUt iv*)S.performtg procedures to obtain audit evidence about the amounts and disclosures in #1 onsolidated. •&Ancial statements. The procedures selected depend on the auditor's judgment, including the asse ftient of they sks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the City's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing ♦; aiY 4inion on the effeteness of the City's internal control. An audit also includes evaluating the iateness of ac,>unting policies used and the reasonableness of accounting estimates made by maii nt, as w ias'evaluating the overall presentation of the consolidated financial statements. We believe that'ihe audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. :1 Basis for Qualified Opinion In December 2012, the City's defined benefit pension plan was converted to a shared risk model under Part 2 of the Pension Benefits Act (New Brunswick). The City has concluded that the shared risk model is a defined contribution plan. We were unable to obtain sufficient appropriate audit evidencd to 6nclude that accounting for the shared risk model as a defined contribution plan is compliant Willi public sector accounting standards. Consequently, we were unable to determine whether any retirement benefit liability and related retirement benefit expense should be recorded as at December 31, 201. The ':determination of the amount of the retirement benefit liability and related retirement benefit expe'M would require an actuarial valuation as at December 31, 2014 which was not prepared. Qualified Opinion In our opinion, except for the effects of the matter described in fife Basis for Qualified Opinion paragr; ,. the financial statements present fairly, in all material respects; the financial positaon of The City of Saint John as at December 31, 2014, and the results of its operations, ;changes in net dtbt, and its cash flows for the year then ended in accordance with Canadian public sectol mounting- surds. Chartered Ac4 XXXX , 2015 rr 01 The City of Saint John Consolidated Statement of Financial Position As at December 31, 2014 December 31, December 31, 2014 2013 $ S Financial assets Cash and cash equivalents (Note 4) 13,354,780 14,346,982 Accounts receivable (Note 5), (Note 6) and (Note 7) 26,804,419 18,556,841 Investment in Energy Services (Note 8) 53,390,064 51,520,621 Other investments (Note 9) 8,055,710 7,585,183 101,604,973 92,009,627 Financial liabilities Accounts payable and accrued liabilities (Note 10) 28,924,099 31,870,303 Deferred revenue 1,805,470 1,741,250 Deferred government transfers (Note 11) 2,933,087 5,529,618 Accrued pension liability (Note 13) 322,701 600,878 Post employment benefits and compensated absences (Note 13) 23,675,400 22,779,800 Bank loan payable (Note 3) 156,715 201,159 Long term debt (Note 12) 225,595,284 212,973,226 2831412,756 275,696,234 Net debt (181,807,783) (183,686,607) Non - financial assets Inventory 1,399,249 1,408,270 Prepaids 1,837,789 1,134,764 Deferred expenses 3,200,500 778,000 Tangible capital assets (Note 21) 928,831,425 922,092,631 935,268,963 925,413,665 Accumulated surplus _._ 753,461,180 741,727,058 Corrngendes (Note 14) Commitments (Note 15) Approved by: Mel Norton, Mayor David Merrithew, Chair of Finance Committee The accompanying notes are an integral part of these consolidated financial statements. 3 The City of Saint John Consolidated Statement of Operations and Accumulated Surplus For the year ended December 31, 2014 2014 2014 2013 Budget (Note 2) (Unaudited) (Note 3) S � � Revenues Property taxes 117,667,569 117,667,569 118,239,743 Unconditional grant 19,894,548 19,701,031 18,661,353 Other revenue from own sources (Note 26) 21,690,250 26,181,451 26,333,352 Water & sewer revenue (Note 17) 35,842,061 38,472,819 34,269,330 Miscellaneous revenue 702,592 1,836,991 2,922,330 Contributions from others (Note 26) 1,180,000 11,943,607 15,521,920 Income from energy services (Note 8) - 1,869,443 - 196,977,020 217,672,911 215,948,028 Expenses General Government Services (Note 26) 40,523,187 39,999,156 34,774,439 Protective services (Note 26) 49,947,785 49,611,875 48,639,089 Transportation services (Note 26) 38,462,177 48,666,391 47,017,579 Water and sewer services (Note 26) 39,097,000 33,729,452 32,106,431 Environmental health services (Note 26) 3,547,444 3,350,209 3,237,844 Environmental development services (Note 26) 22,139,636 20,216,693 19,907,895 Recreational and cultural services (Note 26) 10,177,700 10,365,013 9,853,485 Loss from energy services (Note 8) - - 6,207,533 203,894,929 205,938,789 201,744,295 Annual surplus (6,917,909) 11,734,122 14,203,733 Accumulated surplus, beginning of year - 741,727,058 727,523,325 Accumulated surplus, end of year (6,917,909) 753,461,180 741,727,058 The accompanying notes are an integral part of these consolidated financial statements. 4 The City of Saint John Consolidated Statement of Changes in Net Debt For the year ended December 31, 2014 Annual surplus 2014 2013 11,734,122 14,203, 733 Acquisition of tangible capital assets (Note 21) (44,902,563) (35,312,602) Disposal of tangible capital assets (Note 21) 2,425,533 1,820,773 Amortization of tangible capital assets (Note 21) 35,738,236 35,327,950 Decrease (increase) in inventory 9,021 (114,333) Increase (decrease) in prepaids (703,025) 44,193 Increase (decrease) in deferred expenses (2,422,500) 132,400 (Decrease) increase in net assets _ (91851298) 1,898,381 Net debt, beginning of year (183,686,607) (199,788,721) Net debt, end of the year _ (181,807,783) (183,686,607) The accompanying notes are an integral part of these consolidated financial statements. 0 The City of Saint John Consolidated Statement of Cash Flows For the year ended December 31, 2014 Operating transactions Annual surplus Items not involving cash Amortization of tangible capital assets (Note 21) Loss on disposal of tangible capital assets Change in non -cash assets and liabilities Accounts receivable Inventory Prepaids Deferred expenses Accounts payable and accrued liabilities Deferred revenue Deferred government transfers Accrued pension liability Other post employment liabilities 2014 2013 S S 11,734,122 14,203,733 35,738,236 35,327,950 2,011,483 1,542,177 (8,247,578) 7,745,831 9,021 (114,333) (703,025) 44,193 (2,422,500) 132,400 (2,946,204) (4,455,346) 64,220 (152,719) (2,596,531) (8,320,098) (278,177) (4,466,253) 895,600 (2,270,901) _ 33,256 667 39 216,634 Capital transactions Acquisitions of tangible capital assets (Note 21) (44,902,563) (35,312,602) Proceeds on sale of tangible capital assets 414,050 278,596 Financing transactions Repayment of long term debt Proceeds from long term debt Repayment of bank loan .. ;44,488,513) (35,034,006) (25,277,942) (18,466,646) 37,900,000 30,504,000 (44,444) (11, 965, 841) 12 577,614 71,513 Investing transactions Investments (Note 8) and (Note 9) (2,339,970) 5,419,821 Net decrease (increase) in cash and cash equivalents (992,202) 9,673,962 Cash and cash equivalents, beginning of year 14,346,982 4,673,020 Cash and cash equivalents, end of year 13,364,780 14,346,982 The accompanying notes are an integral part of these consolidated financial statements. 11 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 1. Purpose of the organization The City of Saint John (the "City ") was incorporated by royal charter in 1785. As a municipality, the City is exempt from income taxes under Section 149(1)(c) of the Canadian Income Tax Act. The City has the following vision statement, "We are energized, engaged people committed to working together to provide services that are responsive to Community needs and delivered in a sustainable, cost effective way." 2. Summary of significant accounting policies The consolidated financial statements of the City are the representations of the City's management prepared in accordance with Canadian generally accepted accounting principles for local governments, as recommended by the Chartered Professional Accountants of Canada Public Sector Accounting Board ( "PSAB "). Significant aspects of the accounting policies adopted by the City are as follows: Reporting entity The consolidated financial statements reflect the assets, liabilities, revenues, expenditures, and changes in net debt and cash flows of the reporting entity. The reporting entity is comprised of all organizations and enterprises accountable for the administration of their affairs =,id resources to the City and which are owned or controlled by the City. Interdepartmental and organizational transactions and h:iarces are eliminated. The focus of PSAB financial statements is on the financial position of the City and the changes thereto. The Consolidated Statement of Financial Position includes all of the assets and liabilities of the City. The entities included in the consolidated financial statements are as follows: 1. The City of Saint John General Operating Fund 2. The City of Saint John Capital and Loan Fund 3. The City of Saint John Water and Sewerage Utility Operating Fund 4. The City of Saint John Water and Sewerage Utility — Capital and Loan Fund 5. Saint John Parking Commission 6. Saint John Transit Commission 7. Saint John Non Profit Housing Inc. 8. Saint John Development Corporation 9. Saint John Industrial Parks Inc. 10. Harbour Station Commission 11. Saint John Aquatic Centre Commission 12. Saint John Trade and Convention Centre 13. Saint John Energy 14. Lord Beaverbrook Rink 15. Saint John Police Commission 16. Saint John Free Public Library :• The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Reporting entity [Cont'd] 17. Saint John Jeux Canada Games Foundation, Inc. Investment in Energy Services The City's investment in Saint John Energy is accounted for on a modified equity basis, consistent with generally accepted accounting principles as recommended by Public Sector Accounting Standards for government business enterprises. Under the modified equity basis of accounting, the business enterprise's accounting principles are not adjusted to conform with those of the City and inter - organizational transactions and balances are not eliminated. The City recognizes its equity interest in the annual income or loss of Saint John Energy in its consolidated statement of operations with a corresponding increase or decrease in its investment asset account. Budget The budget figures contained in these financial statements were approved by Council on December 23rd, 2013 and the Minister of Local Government on February 5th, 2014. The budget is unaudited and does not include elimination of inter - organizational revenues and expenses with controlled entities. Revenue recognition Unrestricted revenue is recorded on an accrual bas'-s a.id is recognized when collection is reasonably assured. Restricted contributions are recognized as revenue in :hr year in which the related expenses are incurred. Other revenue is recorded when it is earned. Property taxes, which are authorized by Council, are recognized as revenues in the period for which the taxes are levied. Government transfers Government transfers are recognized in the consolidated financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability and reasonable estimates of the amounts can be made. Transfers are recognized as deferred revenue when amounts have been received but not all eligibility criteria have been met. Expenses Expenses are recorded on an accrual basis. The cost of all goods consumed and services received during the year is expensed. Measurement uncertainty The preparation of the consolidated financial statements in accordance with Canadian PSAS requires management to The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Measurement uncertainty [Cont'd] make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements, and the reported amounts of revenues and expenses during the year. Key components of the consolidated financial statements requiring management to make estimates include: the useful life of capital assets, impairment of tangible capital assets, rates for amortization and allowance for doubtful accounts in respect of receivables. Estimates are based on the best information available at the time of preparation of the financial statements and are reviewed annually to reflect new information as it becomes available. Measurement uncertainty exists in these financial statements. Actual results could differ from those estimates. Financial instruments The City s financial instruments consist of cash and cash equivalents, accounts receivable, investment in Energy Services, other investments, accounts payable and accrued liabilities, bank loan payable, and long term debt. Unless otherwise noted, it is management's opinion that the City is not exposed to significant interest, currency or credit risk arising from these financial instruments. The fair value of these financial instruments approximates their carrying values, unless otherwise noted. The City is subject to credit risk through accounts rp- :4ivable. The City minimizes credit risk through ongoing credit management. Cash and cash equivalents Cash and cash equivalents include cash on hand, balances with banks and short term deposits with original maturities of three months or less. Tangible capital assets Tangible capital assets are non - financial assets having a physical substance that: Are held for use by the City in the production or supply of goods and services, for rentals to others, for administrative purposes or for the development, construction, maintenance or repair of other tangible assets; - Have useful lives extending beyond one year and are intended to be used on a continual basis; - Have a minimum value of $5,000 for individual assets; or $25,000 for pooled assets; and - Are not intended for sale in the ordinary course of operations. 0 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Tangible capital assets [Cont'd] Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Assets that fall below the threshold amounts are expensed for accounting purposes. The cost of the tangible capital asset is amortized on a straight line over the estimated useful life as follows: Asset Type Years Equipment and light machinery 3 -25 Furniture and office equipment 5 -15 Information technology equipment and software 1 -15 Land NSA Land improvements 5.100 Leasehold improvements Term of lease Municipal buildings 10 -70 Transportation 5 -50 Motor vehicles and mobile equipment 5_20 Water and wastewater networks 5 -100 In the year of acquisition and the year of disposal, one halt of the annual amortization expense is recognized. Assets under construction are not amortized until the asset is available for productive use. Tangible capital assets are written down when conditions indicate that there is impairment in the value of the assets and the reduction in the value can be objectively estimated and it is expected to be permanent. The net write -downs are accounted for as expenses in the statement of operations. Donated or contributed assets are recorded at fair market value at the date of construction or donation, In some circumstances, replacement cost may be used. Segmented information The City provides a wide range of services to its residents. For management reporting purposes, operations and activities are organized and reported by function. This presentation was created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by service areas as follows: General government services This segment is responsible for the overall governance and financial administration of the City. This includes Council functions, general and financial management, legal matters and compliance with legislation as well as civic relations. 10 :• The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'dj Segmented information [Cont'd] Protective services This segment is responsible for the provision of policing services, fire protection, emergency measures, animal control and other protective measures. Transportation services This segment is responsible for common services, roads and streets maintenance, street lighting, traffic services, parking and other transportation related functions. Water and sewer services This segment is responsible for the provision of water and sewer services including the maintenance and operation of the underground networks, treatment plants, reservoirs and lagoons. Environmental health services This segment is responsible for the provision of � a­,te collection and disposal. Environmental development services This segment is responsible for planning and zoning, community development, tourism and other municipal development and promotion services. Recreation and cultural services This segment is responsible for the maintenance and operation of recreational and cultural facilities, including the swimming pool, arenas, parks and playgrounds and other recreational and cultural facilities. Energy services This segment comprises a non - generating distribution utility that supplies electricity to municipal, residential, general service and industrial customers through 12 interconnection supply points and substations located in the City of Saint John. It also provides street lighting, area lighting and water heater rental services. Inventory Inventory is valued at the lower of cost and net replacement cost with cost being determined on the first in, first out basis. 11 a The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Post employment benefits The City recognizes its obligations under post - employment benefit plans and the related costs, as disclosed in Note 13. Where appropriate, the City has undertaken actuarial valuations. 3. Bank loan payable The City has credit facilities with the Bank of Nova Scotia. According to the terms and conditions of the commitment letter signed between the City and the Bank of Nova Scotia, the City can borrow up to $5.5 million to fund general operations and $25 million to assist in financing capital expenditures pending fall -in of long term financing. The interest rate for the credit facilities is the Bank's prime lending rate less 0.5% per annum with interest payable monthly. As at December 31, 2014, the balance of the bridge financing credit facility was zero (2013 - zero) and the balance of the operating line of credit was zero (2013- zero). 4. Cash and cash equivalents Cash and cash equivalents consists of the following: December 31, 2014 S December 31, 2013 S Unrestricted cash a 9,350,810 10,381,248 Restricted cash Reserve for capital purchase 283,500 259,000 Airspace 2049 fund 13,046 12,279 Land sub - division fund 58,375 57,381 Saint John Non Profit Housing future development fund 49,955 49,360 Deposits on contracts 610,524 495,811 Saint John Non Profit Housing replacement reserve 2,937,468 3,032,757 Saint John Non Profit Housing subsidy surplus reserve 51,102 59,146 . 13, 354,780 14, 346, 982 12 91 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 5. Due from the Federal Government and its agencies Amounts due from the Federal Government and its agencies consist of the following: December 31, December 31, 2014 2013 Canada Revenue Agency HST receivable 773,305 1,023,877 Harbour Cleanup Fund 2,660,000 2,660,000 Gas Tax Fund 4,696,915 2,643,941 Other 114,936 358,658 8,245,156 6,686,476 6. Due from the Province of New Brunswick Amounts due from the Province of New Brunswick consists of the following: December 31, December 31, 2014 2013 Safe Clean Drinking Water Project 1,741,581 - Dept. of Public Safety - Hurricane Arthur 133,501 - Other 1,628,192 1,090,720 7. Accounts receivable Accounts receivable consist of the following: 3,503,274 1,090,720 December 31, December 31, 13 92 2014 2013 Due from the Province of New Brunswick (Note G) 3,503,274 1,090,720 Due from the Federal Government and its agencies (Note 5) 8,245,156 6,686,476 Water and sewer charges to ratepayers 10,068,747 6,856,083 Other 6,503,350 4,824,018 Allowance for doubtful accounts (1,516,108) (900,456) 26, 804,419 18, 556, 841 13 92 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 8. Investment in energy services Change in equity in Saint John Energy: 2014 2013 S S Equity at beginning of year 51,520,621 57,728,154 Employee future benefits asset write off - (6,306,728) Net earnings 1,869,443 99,195 E ui at end of year 53,390 064 51,520,621 As of June 1, 2013, Saint John Energy offers pension employment benefits under a Shared Risk Pension Plan. On conversion, Saint John Energy wrote off the future benefit asset of $6,306,728 to the capital reserve liability. 9. Other investments Other investments consist of the following: December 31, December 31, 2014 2013 S S Canada Games Foundation investments 6,937,275. 6,558,250 Other investments 1,118,435 1,026,933 Total other investments - 8,055,710 7,585,183 The investments of the Canada Games Foundation are held in the custody of Scotiatrust and CIBC Melon. The Foundation's investment strategy is to hold high quality corporate or Government bonds and liquid equity investments which bear no unusual credit or interest rate risk. Fair values of investments in fixed income securities and equities are determined using year end quoted market prices. 14 93 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 10. Accounts payable and accrued liabilities Accounts payable and accrued liabilities consist of the following: December 31, 2014 December 31, 2013 Trade payables 20,738,008 24,865,641 Payroll 6,776,687 4,657,047 Deposits 974,396 902,472 Canada Revenue Agency (19,578) (10,584) Conferences and holdings 626,491 589,246 Interest payable 667,836 620,969 Other 160,260 245,512 28,924,099 31,870,303 11. Deferred government transfers Deferred government transfers consist of the following: December 31, December 31, 2014 2013 Gas tax funding 2,933,087 5,529,618 Funding received as part of the Gas Tax Funding program is recorded as revenue in the year during which related expenditures are incurred. Amounts that have not been spent are recorded as deferred government transfers on the Consolidated Statement of Financial Position. 15 M The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Longterm debt Debentures consist of the following: Year of Issue Interest Rate % Tenn (Years) Annual Payment $ 2014 $ 2013 $ New Brunswick Municipal Finance Corporation Debentures 2004 2.750 to 4.800 10 4,727,000 - 4,727,000 2004 2.750 to 4.800 10 5,148,000 5,148,000 2004 3.050 to 5.000 10 337,000 337,000 2005 3.750 to 4,375 10 473,000 2,843,000 3,316,000 2005 3.750 to 4.375 10 175,000 1,925,000 2,100,000 2005 3.750 to 4.375 10 40,000 240,000 280,000 2006 4.150 to 4.450 10 733,000 5,136,000 5,869,000 2006 4.150 to 4.450 10 400,000 4,800,000 5,200,000 2006 4.300 to 4.450 10 60,000 420,000 480,000 2007 4.450 to 4,850 10 380,000 3,040,000 3,420,000 2007 4.450 to 4.850 10 350,000 4,550,000 4,900,000 2007 4.450 to 4.850 10 33,000 269,000 302,000 2008 3.300 to 4.850 10 567,000 5,098,000 5,655,000 2008 ? ,01 to 4.850 10 125,000 1,750,000 1,875,000 2008 2. 100 to 5.550 15 367,000 3,298,000 3,665,000 2008 2.100 to 5.550 15 175,000 2,450,000 2,625,000 2008 2.100 to 5.550 15 100,000 900,000 1,000,000 2009 0.950 to 5,000 10 933,000 9,335,000 10,268,000 2009 1.000 to 4.500 10 75,000 1,125,000 1,200,000 2009 0.950 to 5.000 10 100,000 1,000,000 1,100,000 2009 1.000 to 4.500 10 567,000 5,665,000 6,232,000 2009 0.950 to 5.000 10 250,000 3,750,000 4,000,000 2009 1.000 to 4.500 10 333,000 3,335,000 3,668,000 2010 1.500 to 4,550 10 1,000,000 11,000,000 12,000,000 2010 1.500 to 4.550 10 250,000 4,000,000 4,250,000 2011 1.650 to 4.250 10 1,667,000 21,999,000 23,666,000 2011 1.650 to 4.250 10 700,000 11,900,000 12,600,000 2011 1.350 to 3.450 10 300,000 3,600,000 3,900,000 2011 1.350 to 3.450 10 350,000 5,950,000 6,300,000 2011 2.060 20 200,000 3,400,000 3,600,000 2012 1.350 to 3.550 15 767,000 9,986,000 10,733,000 2012 1.350 to 3.550 15 425,000 7,650,000 8,075,000 2012 1.350 to 3.550 15 300,000 3,900,000 4,200,000 2013 1.350 to 3.700 15 687,000 9,613,000 10,300,000 2013 1.350 to 4.000 20 550,000 10,450,000 11,000,000 2013 1.350 to 4.000 20 360,000 8,640,000 9,000,000 19 95 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Long term debt [Cont'd] OTHER DEBENTURES Canada Mortgage and Housing Debentures 2009 24 004,000 210,897,000 197,001,000 3.97 15 84,514 1,053,494 1,138,008 Total debentures 088,514 211,950,494 198,139,008 17 0 Annual Interest Rate Term Payment 2014 2013 Year of Issue % (Years) $ $ $ 2014 2.000 20 10,000,000 2014 1.150 to 3.900 15 10,600,000 2014 1.200 to 3.500 15 7,940,000 - 2014 1.200 to 3.700 20 - 8,680,000 2014 1.150 to 3.900 15 - 400,000 2014 1.200 to 2.150 5 - 280,000 OTHER DEBENTURES Canada Mortgage and Housing Debentures 2009 24 004,000 210,897,000 197,001,000 3.97 15 84,514 1,053,494 1,138,008 Total debentures 088,514 211,950,494 198,139,008 17 0 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Long term debt [Cont'd] Mortgages and other long term debt consist of the following: Date of Maturity Interest Rate Payment 2014 2013 Canada Mortgage and Housing Corporatlon mortgages Bicentennial Court April 1, 2021 1.80 51,900 351,202 403,102 Rotary Admiral Beatty Apr 1, 2021 1.80 307,839 2,083,144 2,390,983 Main and Rodney Projects Jun 1, 2026 2.26 40,847 542,079 582,926 North End Project Jan 1, 2024 2.11 44,652 451,526 496,178 West Side Project Oct 1, 2024 2.65 38,815 441,311 480,126 Harbourside Aug 1, 2019 2.61 273,196 1,365,374 1,638,570 South End Project Dec 1, 2022 1.67 73,544 634,540 708,084 105 Queen Street May 1, 2025 2.40 19,889 238,017 257,906 46 St. James Street Feb 1, 2023 1.62 32,148 282,914 315,062 147 Queen Street Aug 1, 2028 2.35 8,968 146,081 155,049 28 Taylor Avenue Nov 1, 2029 2.65 10,678 197,613 208,291 Other mortgages CIBC - Rotary Court Slav 1, 2019 4.067 20,431 408,685 429,116 Manulife Financial - Leinster Street ,,uo 1, 2018 4.70 128,698 3,913,079 4,041,777 Bank of Nova Scotia - Broadview Avenue April 1, 2015 4.55 6,558 83,744 90,302 Bank of Nova Scotia - 289 Turnbull Sep 1, 2018 4.00 12,932 241,064 253,996 Family and Community Services Affordable Rental Housing Program Forgivable loan - 40 -46 Main Street May 1, 2026 4.45 7,000 79,333 86,333 Forgivable loan - Leinster Street Jul 1, 2028 4.45 45,500 614,250 659,750 Forgivable loan - Broadview Avenue Jul 1, 2027 4.80 5,000 62,500 67,500 Forgivable loan - 183 - 185 Wentworth Jun 1, 2025 5.30 7,000 72,917 79,917 Forgivable loan - 2 Newman Street April 2031 3.10 14,833 215,667 195,500 New Brunswick Housing Corporation Promissory note payable -Rotary Admiral Beatty Com. April 1,2031 4.30 75,000 1,218,750 1,293,750 1,225,428 13,644,790 14,834,218 18 97 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Long term debt [Cont'd] In total, long term debt consists of: December 31, December 31, 2014 2013 $ 3 Debentures 211,950,494 198,139,008 Mortgages 13,644,790 14, 834, 218 Total long term debt 225,595,284 212,973,226 Mortgages with Canada Mortgage and Housing Corporation are secured by specific rental properties situated in Saint John and, in some instances, a general assignment of rental income. Forgivable loans from the Family and Community Services Affordable Rental Housing Program and the promissory note payable to New Brunswick Housing Corporation are forgiven over a period of twenty years from the first day of the month following project interest adjustment date, provided certain conditions are continuously met. Should a loan become payable as a result of default, the remaini -g unforgiven balance will bear interest at the rate shown in the table. The forgivable loans are secured by specific rental rro�erties situated in the City of Saint John. During the year, $79,333 was forgiven by the Family and Community Se icas Affordable Rental Housing Program (December 31, 2013 - $73,000). During the year, $75,000 of the promissory note from New Brunswick Housing Corporation was forgiven (December 31, 2013 - $75,000). The aggregate amount of principal repayments required in each of the next five years and thereafter to meet provisions of long term debt, assuming maturity debt is renewed at terms comparable to those currently in effect, is as follows: 19 2015 20,294,126 2016 23,289,201 2017 19,729,349 2018 17,510,509 2019 27,751,044 Thereafter 117,021,055 19 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences Description of plan benefits The City provides for the payment of retirement allowances to retiring employees in accordance with the terms of the various collective agreements and Municipal policy. The retirement allowance is based on the member's final annual salary and years of service at retirement. Employees upon retirement from the City are entitled to a retirement allowance equal to one month's pay, to a maximum of six months, for every five years of service. The program has been amended to provide certain employees with a payout option prior to retirement. Accepting the early payout option eliminates further accumulation of retirement allowance entitlement for those employees. The City also provides for employee sick leave. Unused sick leave accumulates to a maximum number of hours which varies by employment agreement. Under this program, employees are not entitled to a cash payment in lieu of sick leave when they leave the City's employment except as described below with respect to the retirement of both outside workers (Local 18) and firefighters (Local 771). Upon retirement, members of Locals 18 and 771 will be eligible to receive 10% of their regular rate of pay 4or accumulated sick leave credits in excess of 1,760 hours or 2,280 hours respectively. For employees of the City of Saint John Fire depart, rent, who are unable to work due to heart disease or permanent injury to the lungs, the City pays certain amoun.s to disabled firefighters or their survivor spouse as a result of the provisions of an Act of the Legislature, known as the P..;+ respecting the Saint John Firefiighters's Association. As at January 1, 2013, the City's pension plan was conv,-rled to a shared risk model. As part of the conversion, the City assumed the obligation for paying existing disability pensions, that had been granted under the old plan, until disabled members reach the age of 65. On a go forward basis, disability coverage is now provided for employees through a long term disability program administered by an insurance carrier. Finally there are specific agreements that obligate the City to pay top up pensions to certain individuals. During the year, the City made payments of $47,472 (2013 - $46,584) related thereto. Valuation techniques and assumptions Actuarial valuations of the above benefits are completed for accounting purposes using the projected benefit method prorated on services. The last actuarial valuation of the post - employment benefit plans was conducted as at December 31, 2014. Previous to that, an actuarial valuation was performed as at December 31, 2013. The above benefit plans are unfunded and as such, there are no applicable assets. Benefits are paid out of general revenue as they become due. 401 •• The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] A reconciliation of the accrued benefit obligation for these plans, along with the main assumptions used for disclosure and expense calculations are as follows: Post employment benefits and compensated absences, end of year 23,675,400 _ 22,779,800 2014 2013 Main assumptions used for these plans., Discount rate 3.47% 4.48% Salary increase 3.00% 3.00% EARSI_ Range from 13 to 25 Range from 13 to 20 21 100 2014 2013 $ S Accrued benefit obligation, beginning of year 221779,800 25,050,701 Current period benefit cost 647,800 712,500 Past service improvement costs, plan amendments 583,200 (232,001) Benefit payments (3,790,300) (3,736,800) Interest cost 950,100 899,700 Actuarial loss 2,504,800 85,700 Post employment benefits and compensated absences, end of year 23,675,400 _ 22,779,800 2014 2013 Main assumptions used for these plans., Discount rate 3.47% 4.48% Salary increase 3.00% 3.00% EARSI_ Range from 13 to 25 Range from 13 to 20 21 100 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] These benefit plans require no contributions from employees. The benefit liability as at December 31, 2014 includes the following components: Accrued benefit obligation (carrying value) Retirement allowances Sick leave 2014 2013 S $ 3,750,300 3,311,000 5,563,600 4,976,000 Heart and lung pension 3,445,700 2,833,000 Disability benefits 8,970,000 10,192,000 Contractual top up agreements 1,073,500 719,300 Sick leave - Saint John Transit Commission 872,300 748,500 23,675,400 22,779,800 Unamortized actuarial loss (3,200,500) (778,000) 20,474 900 22, 001, 800 The unamortized actuarial losses will be amortized ove. th:: expected average remaining service life ( "EARSL ") of the related employee groups starting in the next fiscal year. EP %SL is determined separately for each benefit program. The total expense related to other employee benefits described above includes the following components: 2014 2013 S S Current period benefit cost 647,800 712,500 Amortization of actuarial loss 82,300 (158,500) 730,100 554,000 Other employee benefit interest expense 950,100 899,700 Total expense related to post - employment benefits and compensated absences 1,680,200 1,453,700 22 101 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] Pension obligation The City of Saint John Pension Plan (Former CSJ Plan) was converted to the City of Saint John Shared Risk Plan (CSJ SRP or the Plan) effective January 1, 2013. The purpose of the CSJ SRP is to provide secure benefits to members of the plan without an absolute guarantee but with a risk focused management approach delivering a high degree of certainty that Base Benefits can be met in the vast majority of potential future economic scenarios. As a Shared Risk Plan, all future cost of living adjustments for current and future retirees and other Ancillary Benefits under the CSJ SRP shall be provided only to the extent that funds are available for such benefits, as determined by the Plan's Board of Trustees, in accordance with applicable laws and the plan's Funding Policy. The assets of the Plan are held by RBC Dexia Investor Services which acts as custodian of the Plan. The assets of the Plan are managed by ten different investment managers who have discretionary investment authority within the investment mandates given to them by the Plan's Board of Trustees. The performance of the Plan relative to others is measured on a regular basis by API Asset Performance Inc. Significant features of the Plan are as follows: For service prior to January 1, 2013, the Plan provides for pensions on the defined benefit basis at the rate of 2% per year of service times the average of the three consecutive years of service having the highest salary. Upon conversion to shared risk, the targeted benefit base `_,r service earned after the conversion date is now 1.8% per year of service times the salary (excluding overtime pay) 6�dn led during the relevant year to a maximum salary of $120,000. For service prior to January 1, 2013, the Plan provides inr,,xing at the rate of 1% per year on the basis of service between January 1, 1975 and December 31, 1992 and at the rate of 2% after January 1, 1993. The shared risk pension plan extinguishes all accrued rights to automatic future indexing. These automatic adjustments have been replaced by contingent indexing as permitted by the Funding Policy. Under the shared risk model, initial required contributions will based on covered payroll (excluding overtime) and will be 9% for employees and 12% for employees in the International Association of Fire Fighters and Saint John Police Association (subject to approval from Canada Revenue Agency under the [income Tax Act]. Members in public safety occupations who accept a non -union position will have a one -time opportunity to elect to continue to contribute at the higher rate. The employer will make initial matching contributions of 11.4% and 15.2% respectively, representing an average contribution rate of 13% of covered payroll. The initial contribution rates for both employee and employer may be subject to change as a result of the triggering mechanism and limitations imposed by the shared risk funding policy. Also, commencing April 1, 2013, the City is also required to make contributions of 17% of covered payroll (excluding overtime) that will cease in 15 years or when the Plan achieves a minimum funding level of 150% of liabilities using a 15 year open group method. 23 102 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] Pension obligation [Cont'd] Under shared risk, the vesting date is defined as the earlier of five years of continuous employment with the employer or two years of membership in the City of Saint John Shared Risk Plan. During the year, the City made pension contributions of $18,160,690 (2013 - $15,117,102). 14. Contingencies In accordance with the Clean Environment Act, the City is also liable for a pro rata share of the debentures and other long term debt issued on behalf of the Fundy Solid Waste Commission ( "Commission "). The portion attributable to the City is determined on the basis of its percentage of total population within all participating municipalities and unincorporated areas. The total of such debt outstanding at December 31, 2014 amounted to $1,790,000 (2013 — $2,649,000). Based on 2003 population figures, the City is liable for approximately 55% of the Commission's debt. The City is, from time to time, subject to various investigations, claims, and legal proceedings covering matters that arise in the ordinary course of its business activities. Management believes that any liability that may ultimately result from the resolution of these matters will not have a material adverse effect on the consolidated financial position or operating results of the City. Legal proceedings -,tre filed against the City of Saint John, the Saint John Police Commission and the Saint John Police Departinent in December 2013 related to the alleged activity of a former employee. The relief sought has not been quantified r� *he documents filed with the court and therefore the City is not in a position to estimate the amount of potential liability, !t any, in this matter. 15. Commitments Greater Saint John Regional Facilities Commission During 1998, the Greater Saint John Regional Facilities Commission ( "Regional Facilities Commission ") was created by an Act of the Legislative Assembly of New Brunswick. Under the provisions of the Act, the Regional Facilities Commission has the authority to determine the annual amount of total municipal contribution to be made towards the operation of five regional facilities: the Saint John Aquatic Centre Commission, Harbour Station Commission, the Saint John Trade and Convention Centre, the Imperial Theatre and the Saint John Arts Centre. Under the provisions of the Act, the City's contribution is its pro rata share of the Regional Facilities Commission's operating budget based on the tax bases of the participating municipalities of the Town of Quispamsis, the Town of Rothesay, the Town of Grand Bay - Westfield and the City of Saint John. The City's contribution is 68.14% in 2014. 24 103 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 16. Short-term borrowings compliance Inter -fund borrowing The Municipal Financial Reporting Manual requires that short -term inter -fund borrowings be repaid in the next year unless the borrowing is for a capital project. The amounts payable between Funds are in compliance with the requirements. Operating borrowing As prescribed in the Municipalities Act, borrowing to finance General Fund operations is limited to 4% of the City's operating budget. Borrowing to finance Utility Fund operations is limited to 50% of the operating budget for the year. In 2014, the City has complied with these limitations. 17. Water and Sewer fund surplusldeficit The Municipalities Act requires Water and Sewer Fund surplus/deficit amounts to be absorbed into one or more of four Operating Budgets commencing with the second ensuing year; the balance of the surplus/deficit at the end of the year consists of: 2014 2013 2014 surplus 2,030,633 - 2013 surplus 1,475,129 1,475,129 2012 surplus 378,827 505,103 2011 surplus 21,585 32,377 2010 surplus 54,278 108,555 2009 surplus - 37,574 3,960,452 2,158,738 18. Water cost transfer The City's water cost transfer for fire protection is within the maximum allowable by Regulation 81 -195 under the Municipalities Act, based upon the applicable percentage of water system expenditures for the population. 19. Funds held intrust Funds administered by the City for the benefit of external parties are not included in the consolidated financial statements. The amount administered as at December 31, 2014 was $472,901 (2013 - $468,497). 25 104 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 20. Funds and reserves 2014 2013 Reserve for capital purchase, beginning of year 259,000 234,500 Additional funds set aside during the year 24,500 24,500 Reserve for capital purchase, end of year 283,500 25L220 The City received funding from the Canada — New Brunswick Municipal Rural Infrastructure Program between 2001 and 2006 to assist with the cost of construction of water and sewerage assets. 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J❑ F N 109 0 co C O u m •y .L+ VI Or E Q E O U O 7 C fA o c N .0 44 2 N O V O rr. c�a 0 O o E CL L C pw • d O co av CL = 7 O O = Z C C O O C_ •y � N � L N a o U C C t r •p aN c E E .R E U v co N It CC) � � rn C co P CO P IV cc Ni r.- co O r M tD cc LQ r r N M o q cm 41 Cn T 4 h v co v m T n � M M n fO r N r M v co N cq � rn r h N LO to N d N M � ,m ti 0 P- M r CN N v L l!5 h m r W to O M V) M I v h u) m h N h v LO da to m °n to 00 cli (D to M P I- C%l cm c �q M Cr1 N N r m fD M m M cq v w w it) N CA v N N r i CC', L h � N b C r It 04 m N C N x N 7 tm C 1` 7 a C �o L O #�+ C r7 •O C 44 N y� to C O C R r � N EfJ w � sCL L � L C) p N y W C O C p � O m 0 � L R C R (.50 C O u m •y .L+ VI Or E Q E O U O 7 C fA o c N .0 44 2 N O V O rr. c�a 0 O o E CL L C pw • d O co av CL = 7 O O = Z C C O O C_ •y � N � L N a o U C C t r •p aN c E E .R E U v co N It CC) � � rn C co P CO P IV cc Ni r.- co O r M tD cc LQ r r N M o q cm 41 Cn T 4 h v co v m T n � M M n fO r N r M v co N cq � rn r h N LO to N d N M � ,m ti 0 P- M r CN N v L l!5 h m r W to O M V) M I v h u) m h N h v LO da to m °n to 00 cli (D to M P I- C%l cm c �q M Cr1 N N r m fD M m M cq v w w it) N CA v N N r i CC', L h � N b C r It 04 m N C N x N 7 tm C 1` 7 a C �o L O #�+ rn r7 •O C 44 N y� C O U O w � CD N 9T V V- •_ C) p N y C O O m N ar C40 R C R (.50 O LL � � V n 7 = R d L 43 C d LL C) C Y O QD C QL JO 7 1a 03 m h to � � v d 44 C w d y M LQ 'O O O N m a>a`�' �0 110 n n ib h Oi O C8 T o CfO l M n T � P N h rn T M co h o ca 0 T L m N CD ato Cli C7 0 O� M C ' Ln 00) N_ N CD CO T Q7 U] N � ca co v It m N n co Q7 V) 0 N c0 VA N N (n Hf 4!' OI Iq c9 T N r N r M m N h m o Cep M h Ln _N m 0 cl N 4? w C W CA M N N M s M CIZ W W O CA n LO LO Go C N Cl N 7 03 C lC m m n 0 o � O O Oi O cc N M The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 25. Reconciliation of funding deficit upon adoption of PSAS Deferred Special Top - Pension up Heart and Retirement Expense Agreements Lung Allowances Liabilities at December 31, 2013 as calculated on adoption of PSAS 1,500,000 719,300 2,833,000 3,311,000 Amount of December 31, 2013 liabilities funded in current year (250,000) 354,200 612,700 439,300 Balance to be funded in future years 1,250,000 1,073,500 3,445,700 3,750,300 32 111 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support 2014 2014 2013 Budget (Unaudited) REVENUE Other revenues from own sources General Government Services 2,286,077 1,657,853 1,540,756 Protective services 3,142,520 3,853,646 3,643,387 Transportation services 5,507,844 9,788,001 9,748,298 Environmental health services 90,000 21,680 85,908 Environmental development services 9,543,308 9,590,713 9,927,416 Recreational and cultural services 1,120,501 1,269,558 1,387,587 212690,250 26,181,451 26,333,352 Contributions from others General Government Services 106,805 188,936 Protective services - 11000,000 - Transportation services 230,000 6,309,064 11,056,315 Water and sewer services - 3,481,846 3,483,557 Environmental development services 950,000 543,496 535,910 Recreational and cultural services - 502,396 257,202 1,180,000 11,943,607 15,521, 920 EXPENDITURES General government services Legislative Mayor's Office 185,895 176,276 172,400 Common Council 402,550 355,246 428,385 588,445 531,522 600,785 F City Manager City Manager 529,045 816,687 356,481 Corporate Planning 462,631 324,584 373,073 Intergovernmental Affairs 155,547 62,584 147,519 Corporate Communications 531,754 490,140 431,188 1,678,877 1 693,995 1,308,261 33 112 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Police Operations 2014 2014 2013 Support Services Budget 2,186,008 2,124,365 Administration (Unaudited) 1,865,473 1,880,603 Stations and Buildings S S $ Common Services 3,852,302 4,930,820 4,362,634 City Hall Building 1,841,400 1,813,861 1,734,349 Property Assessment 1,278,852 1,278,852 1,285,071 Public Liability Insurance 615,500 616,557 608,775 3,735,752 3,709,270 3,628,195 Other Common Clerk 664,517 653,094 613,184 Human Resources 1,528,054 1,433,756 1,434,984 Finance 1,845,817 2,241,322 2,233,197 City Solicitor 746,755 711,441 766,215 Materials Management 1,056,147 1,027,119 943,191 Information Systems and Support 2,138,707 2,255,698 1,988,529 Insurance 272,430 216,573 162,684 Debt Charges 26,214,460 15,353,841 11 ,251,711 Amortization - 6,364,613 6,300,196 General Government Services 1,635,593 1,974,207 Other - 2,118,093 1,527,046 Regional Services Commission 53,226 53,226 42,054 34,520,113 34,064,369 29,237,198 Total general government 40,523,187 39,999,156 34,774,439 Protective services Police Protection Police Operations 12,872,333 12,920,814 13,601,068 Support Services 2,140,119 2,186,008 2,124,365 Administration 2,055,979 1,865,473 1,880,603 Stations and Buildings 1,182,529 963,700 971,306 Criminal Investigation 3,852,302 4,930,820 4,362,634 Detention Services 483,000 532,491 479,163 Automotive 973,400 517,453 584,306 23,559,662 23,916,759 24,003,445 113 34 The City of Saint John Motes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 2014 2014 2013 Budget (Unaudited) Fire Protection Fire Operations 20,616,775 20,233,725 18,341,033 Fire Administration - - 681,924 Fire Investigation 74,879 60,346 15,057 Fire Prevention 942,912 921,039 893,972 Fire Training - - 449,820 21,634,566 21,215,110 20,381,806 Other protective services Inspection Services 1,000,433 11018,565 991,356 Enforcement Services 195,168 190,884 186,155 Minimum Standards 297,868 261,265 220,099 Dangerous Buildings 419,221 520,595 362,725 Animal Control 82,743 82,743 84,810 Emergency Measures 264,945 132,576 177,670 Emergency Dispatch Centre 2,493,179 2,273,378 2,231,023 4,753,557 4,480,006 4,253,838 Total protective services 49,947,785 49,611,875 48,639,089 35 114 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 2014 2014 2013 Budget (Unaudited) Transportation services Public works Roads and Sidewalks 14,656,879 13,084,877 12,333,318 Other Drainage Services 2,250,600 2,023,091 1,930,471 Street Lighting 1,096,857 1,028,511 1,008,380 Municipal Operations 400,608 331,664 330,532 Amortization- Transportation - 12,105,530 12,266,188 Hurricane Arthur - 133,500 - 18,404,944 28,707,173 27 868,889 Fleet Maintenance and Repair 1,267,518 1,098,974 1,187,285 Fleet Administration - 312,759 296,825 1,267,518 1,411, 733 1,484,110 General engineering Transportation 499,369 259,202 319,116 Traffic Engineering and Systems 2,345,317 1,967,679 1,697,769 2,844,686 2,226,881 2,016,885 Parking Administration Parking Administration 560,379 480,892 496,625 560,379 480,892 496,625 External controlled entities Saint John Transit Commission 12,153,003 12,920,014 12,829,548 Saint John Parking Commission 3,231,647 2,919,698 2,321,522 15,384,650 15,839 712 15,151 070 Total transportation services 38,462,177 48,666,391 47 017,579 36 115 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 2014 2014 2013 Budget (Unaudited) Water and sewer services Saint John water & wastewater Growth Strategy - Drinking Water 9,141,000 7,166,561 7,316,154 Industrial Water 1,618,000 878,422 1,114,345 Wastewater 9,356,000 8,244,433 7,584,578 Infrastructure Management 1,326,000 582,971 437,530 Internal Charges 614,000 519,193 101,725 Fiscal Charges 17,042,000 4,384,742 4,224,349 Amortization - 11,953,130 11,327,750 Total water and sewer services 39,097,000 33,729,452 32,106,431 Environmental health services Sanitary Service 3,547,444 3,350,209 3,237,844 Total environmental health services 3,547,444 3,350,209 3,237,844 Environmental development services Research and planning Community Planning 1,255,157 1,060,270 1,141,759 Plan SJ 392,927 273,316 136,847 1,648,084 1,333,586 1,278 606 Administration and Geographic Information Systems (GIS) GIS 324,060 308,950 272,057 Carpenter Shop 440,775 305,370 293,944 764,835 614,320 566,001 Economic development Growth Strategy - Market Square Common Area 2,306,226 2,153,712 2,067,726 Regional Economic Development 475,000 475,000 475,000 Regional Facilities 1,732,548 712,635 724,164 Saint John Industrial Parks 300,000 - - 4,813,774 3,341,347 3,266,890 116 37 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Real estate management Property Management Real Estate 2014 2014 2013 Budget (Unaudited) $ S S 1,091,572 1,201,703 1,183, 393 339,805 296,496 300,241 _ 1,431,377 1,498,199 1,483634 Saint John Development Corporation 833,230 1,869,085 2,193,836 Other environmental development services 3,291,340 3,361,764 3,409,919 City Market 943,036 938,362 896,181 Tourism 925,000 918,411 836,830 Community Development 309,971 212,613 234,449 2,178,007 2,069,386 1,967,460 External controlled entities Saint John Development Corporation 833,230 1,869,085 2,193,836 Harbour Station Commission 3,291,340 3,361,764 3,409,919 Aquatic Centre Commission 2,454,657 2,367,131 2,148,301 Trade and Convention Centre 852,652 858,985 776,604 Non Profit Housing 3,460,905 2,627,726 2,535,369 Saint John Industrial Parks 410,775 275,174 281,275 11,303,559 11,359, 855 11 345, 304 Total environmental development services 22,139,636 20,216,693 19,907,895 Recreational and cultural services Cultural grants Cherry Brook Zoo 60,000 60,000 60,035 Other Cultural Grants 2,313,786 1,402,133 1,214,470 Parks Rockwood Park Parks General Services 117 2,373,786 1,462,133 1,274,505 527,294 488,344 520,530 1,984,868 1,795,450 1,564,612 2,512,162 2,283,794 2,085142 38 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Community services Parks and playgrounds Recreation and parks Pro Kids 2014 2014 2013 Budget (Unaudited) $ S S 269,513 240,888 222,132 299,250 248,460 231,611 111,916 92,242 95,716 393,875 969,932 895,581 Total recreational and cultural services 10,177,700 10,365,013 9,853,485 Energy services Energy services - - 6,207,533 Total energy services - - 6,207,533 TOTAL EXPENDITURES 203,894,929 205,938,789 201,744,295 39 118 680,679 581,590 549,459 Other recreational and culture services Sports and Recreation 3,143,512 3,104,104 3,123,186 Community Centres 955,369 859,778 866,068 Cultural Affairs 118,317 113,036 86,281 Amortization - Recreation - 990,646 973,263 4,217,198 5,067,564 5,048,798 External Controlled Entities Lord Beaverbrook 393,875 396,265 350,017 Saint John Free Public Library - 573,667 545,564 393,875 969,932 895,581 Total recreational and cultural services 10,177,700 10,365,013 9,853,485 Energy services Energy services - - 6,207,533 Total energy services - - 6,207,533 TOTAL EXPENDITURES 203,894,929 205,938,789 201,744,295 39 118 Financial Statements The City of Saint John Trust Funds December 31, 2014 119 O 1 A te Brunswick LLP Brunswi ck House P.O. Box 6549 44 Chipman Hill, 7th Floor Saint John NB E2L 4R9 Canada Independent Auditor's Report Tel: 506 - 632,1080 Fax:506432LI210 www.d4d ft 8a To His Worship the Mayor and Members of Common Council of The Cit} of Saint John We have audited the accompanying financial statements of The City of Saint John - Trust Funds ( ".City "), which comprise the statements of financial position as at December 31, 2014, and -the statemeuts� n£c4nges in net assets and cash flows for the year then ended, and a summary of significant accounting policies 1 -other explanatory information. Management's Responsibility for the :+financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such interbal control as management determines is necessary to enable the preparation of financial statements that are fiee'from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on thes6, financial.satements based on our'audit. We conducted our audit in accordance with Canadian generally acctied auditing standards: -Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves perfornim- pi?ocedurEs to obtain audit evidence about the amounts and disclosures in the financial statements. Th�706edures`seleoted depend on the auditor's judgment, including the assessment of the risks of material tement of tide financial stateri�nts, whether due to fraud or error. In making those risk assessments,,.,_ : � _'editor consider.4�I iternal control relevaht to the City's preparation and fair presentation of the financyal�nts in order ifs deism audit procedures that are appropriate in the circumstances, but not for the purp6i 6!6ftxpressing an opunion on the effectiveness of the City's internal control. An audit also includes evaluating `the a.iprqjAiatphess of accounting policies used and the reasonableness of accounting estimates made by managernent . as well as evaluating the overall presentation of the financial. statements. Ai e + tbiat t audit evil ewe have obtained is sufficient and appropriate to provide a basis for our lit opinion. Opinion ftnour opinion, the finariciali statements present fairly, in all material respects, the financial position of The City bfiint John - Trust Fins as at December 31, 2014, and the results of its operations, changes in its net assets, and fish flows for. year then ended in accordance with Canadian public sector accounting standards. '4 Chartered"W. fessional Accountants July 6, 2015 �' 120 W po pr. N h � � Gi O 4.w V � � H � � oc r H Nb9 11 � � Iz m-4 M or0 r� &4 r r O ,pips 'N VI cc M M 22 M M e'ii M °4+, M M �.: o-4 W wl �F:._:: - N N N a xy - r ch ao oe ,r E f. .. It W O �.0 Fro kn I N N iV 0 CL ti O � U un -1 E a ¢ z �n 121 0 U U w 0 U 0 [- M O O N N [V st <D N O O r- n --I W n n (� N vi kn 00 In rl b kn N N C1 F!9 �O r" k 00 M H N k N N I N T� u IK� jw fq 00 cc N kn kn iq b i wl 5ii. kn N 7NA ] i i M N ,Eye: kn N O N eq eq t SS s "ti N N h N N Ok a, r � Q',L^,n ►� s �� I� rr � r �p o1 r �: C K- en I f O w4. V2 W-1 �jL t .N fi ca cc bn ia� N O ca C W W •� y W a� a�i 4:� rn rn Har° AU° wz z 122 STATEMENT OF CASH FLOW The accompanying notes are an integral .� . these financial ititemehls 4 123 2014 2013 � S Operating activities Excess (deficiency) of revenue over expenditure 5,655 5,705 Changes in non -cash working capital: Term Deposits3 (23) (116) Accounts Payable Investment activities - 3 Contributions to other entities} (1,120) (4,123 Net cash increase in cash and cash equivalents 4;512 1,469 Cash and cash equivalents, beginning of year 466$fkl. 465,332 Cash and cash equivalents, end of year 471,31'.-. 466,801 The accompanying notes are an integral .� . these financial ititemehls 4 123 The City of Saint John - Reserve and Trust Funds Notes to the financial statements For the year ended December 31, 2014 L SIGNIFICANT ACCOUNTING POLICIES Revenue Investment income is recognized on an accrual basis. V--- -- Common Council, Tucker Park. and short Iuivalents, Zstruments ely traded •eported in are tested .e value of st rates. . par value ;d that the �proval of should be used for the maintenance and improvement of 124 5 The City of Saint John - Reserve and Trust Funds Notes to the financial statements For the year ended December 31, 2014 2. TRUST FUNDS (continued) Stockford Memorial Fund This fund was established on December 28, 1939 as a result of a bequest of $3,000 from Fannie M. Stockford of Boston, Massachusetts. This amount was to be invested and the annual income was to be used.,towards the upkeep and maintenance of King Square. O'Connell Fund This fund was established on March 22, 1939,with a contribution of $2,000 from J.D. O'Connell. The contribution was to tie invested and the income distributed among the orphanages of the City on the prorata basis of the children cared for by each, to be given by way of a Christmas g[ft -to each.child. In October 2004, this agreement was amended to allow the Trustees to. , disburse the income`a#i g from the trust investments yearly empty Stockiri�g'kixrid. L.R. Ross Fund :. ¢r This fund was e�d in 1921 through the _ gift of-1$1,250 and the "Ross Memorial Cu " The Chip;: was to be corrzgeted %r artizually by amateur single scullers, aged tVventy -one years or under who are residents of the Maritime Provinces. The 'ibme from. this Trust was to be used to provide a duplicate cup for tho,,vm er of e i ;racy h_ 1 Changes the Trust in 1986 now allow for the fixndS 6e d.to proTt3 #e the'spOrt-af Towi4g within the City of Saint John and ids *�urban corn anities pr-ovided th aiamount of $4,000 remains in the fund b Viable the "Ro"morial t✓up" to be duplicated when necessary. A. C Established,-nt,September "J976, funds were received from the estate of A. Carle Smith. These ids a t be used for the maintenance of a wildlife sanctuary in the South Bay area Bi- Centennial Funds These funds are to be used for ceremonies marking the 200th anniversary of Canada in the year 2067. Z 125 Taylor, Jonathan From: Dominion Secretary <domsec @bellnet.ca> Sent: May -05 -15 7:58 PM To: External - CommonClerk Subject: A request to the Mayor to organize a simple civic ceremony on September 9th to mark The Queen's reign Attachments: ML Mayors' Attachments for Sept 9 com,pressed.pdf Follow Up Flag: Flag Status: Categories: Follow up Flagged Red Category a THE MONARCHIST LEAGUE OF CANADA A REQUEST THAT YOU JOIN A CHAIN OF SIMILAR EVENTS BY ORGANIZING A BRIEF, SIMPLE, HEARTFELT NOON -TIME CEREMONY IN YOUR MUNICIPALITY ON WEDNESDAY, SEPTEMBER 9, 2015 TO CELEBRATE THE QUEEN'S REIGN, LONGEST IN OUR MODERN HISTORY (Si vous prsferez , no us vous ferons parvenir cette lettre et les pieces jointer en franpis sup° dernande) May, 2015 Dear Mayor Norton, Buckingham Palace has calculated that on September 9 The Queen's reign will surpass that of Canada's other great Mother of Confederation, Queen Victoria. On that date, our Monarch will have served us and the Commonwealth for the longest period in our modern history. None of us needs to be reminded of how remarkable a woman is Elizabeth II. Monarchists or republicans, Canadians agree that our Sovereign has shown the ideals to which we might all aspire and which reflect our country's traditions and the best of its contemporary way of life: inclusiveness, stability, friendship, service, dignity, defiance of stereotypes of age and gender, to name but a few. 426 In that spirit of service, I am writing you and some 3,500 of your fellow mayors across the country, to ask that your municipal government consider organizing a brief, simple, heartfelt noon -time ceremony, preferably outdoors, at your town or city hall or some other central place in your community on September 9. This would allow citizens to share a tribute to The Queen on this special day, and so join a chain of municipalities large and small across Canada in a public demonstration of thanks, loyalty and deep affection. The attached documents are designed to provide a template for such an event. You are of course free to follow the suggestions as written, or to improve upon them in order to reflect local circumstances and resources. Additionally, together with our friends at Canadian Heritage, we can send you materials for distribution to those attending. Those attachments include - a suggested Order of Events for a 15 -20 minute celebration with some suggestions for planning it; a draft message to The Queen to inform her of the event; a Proclamation; a tribute to The Queen if the speaker prefers to use it or borrow from it in addition to or rather than compose his /her own remarks; the Oath of Allegiance should you choose to include a (re)- affirmation of loyalty in the proceedings; the text of the Royal Anthem in English and French; an order form to obtain print materials for distribution. We look forward to hearing from you about how your municipality decides to mark this significant moment in our nation's life. We stand ready to assist you in any way we can. Sincerely yours, s..I OI Robert Finch, Dominion Chairman The Monarchist League of Canada La Ligue monarchiste du Canada PO Box 1057 /CP 1057 Lakeshore West PO OAKVILLE, ON L6K 0132 www. monarchist. ca domsec(a,s=atico.ca b7 • The Mayor welcomes those present and invites them to join in singing the National Anthem • The Mayor, Town Crier or a federal/provincial elected official reads the Proclamation • The Mayor reads the Message sent from the municipality to The Queen, together with any reply that has been received • A guest speaker delivers a 5- minute tribute to The Queen • A Citizenship Judge or other official leads those present in re- affirming their Allegiance (NB - it may be that a Citizenship Judge could use the occasion to swear in new citizens, and then invite the audience to re- affirm their own Allegiance, especially appropriate in that persons born in Canada may never previously had the opportunity to do so. Local Members of Parliament are generally very happy to organize citizenship ceremonies.) • A local religious leader offers a brief non - denominational prayer for Her Majesty • The Mayor concludes the ceremony by inviting everyone to join in singing the Royal Anthem (NB - on this occasion it might be appropriate to sing two verses of the Anthem, attached. If so, you will need to copy and distribute them.) • Refreshments follow if budget/volunteers and time permit Planning Tips • On September 9, the school year will have only recently begun in many locations. It may be wise to contact a local principal now re: possible availability of a school band to accompany the Anthems. In any event, it would be ideal for principals to arrange to bring or encourage their students to attend the ceremony - or if this is not feasible, to organize their own in their assembly hall. • Distributing timely media releases encourages citizen, participation and might result in service club or local businesses offering to provide /serve simple refreshments. • Have a rainy day plan for outside celebrations + Resist the temptation to add a string of speeches or other features to a ceremony designed to reflect the simplicity of our Monarchy and the limited time availability of many potential attendees at lunchtime. If you wish to add an element to the suggested program, then you might consider omitting another. • Something to keep in mind: an unmiked strong voice to begin the singing is always preferable to a "soloist" quality voice for the Anthems. Especially if a soloist sings into a mike, many attendees will not themselves sing. (O FM Name of Municipality, date Formal salutation: Most Gracious Sovereign OR May it Please Your Majesty Less formal salutation: Your Majesty OR Dear Queen Elizabeth We, the Mayor, Council and residents of Name of Municipality, will be gathering at noon on September 9th to celebrate the singular longevity of your Reign as Queen of Canada, (to renew our Allegiance to you) and to reflect on all you mean to us as Monarch and friend during so many decades. (We remember with pride your presence in our community in Date /Event). That you may enjoy many more years of health and happiness is the heartfelt wish of every one of us. Name of Mayor. If this is sent directly to the Palace (The Private Secretary to The Queen, Buckingham Palace, London SW 1 l AA, United Kingdom) well in advance (preferably 2 -3 weeks) there is a good chance that a reply will be received in time to be read at the event. 129 We, as proud Canadians, composed of the residents of gathered at at Noon on the 9th of September, 2015, celebrate the momentous day when our Queen, a Mother of our Confederation, becomes the longest - reigning ,Sovereign of Canada. During more than 63 years as our Monarch, The Queen has united Canada by her example of inclusiveness, dedication and seNess service, of which we are deeply proud; and which we pledge to try to mirror in our own lives. We send Her Majesty today our loyalty and love, together with the hope that she will reign in health and happiness for many years to come. God Save The Queen! OD931J (C IM -W We are gathered today to mark The Queen's reign as Monarch of Canada having become the longest in modern history. With each other, our fellow Canadians and many people throughout the Commonwealth, we honour a Monarch who embodies the Canadian state, and a woman of faith and principle whom we deeply admire. As our Monarch, The Queen is part of Parliament, ensuring that we are a nation governed by law and not by the whims of a dictator, nor even of an elected leader subject to the shifting sands of popularity: for their power is lent by the Crown on behalf of us all, and according to the rules we have made. She guarantees a neutral judiciary, and enhances national identity in countless ways. Her image appears on all our coinage, as well as many postage stamps and bank notes. She sets a tone of stability, one reinforced as we look forward in the fullness of time to the reigns of her successors, Charles, William and George. Entrenched in our Constitution, she is at once a human being and the incarnation of a bedrock institution of Canada, giving authority to both the federal government and the provincial governments. She is the fount of Honour, recognizing Canadians for their good deeds, and encouraging others to do the same. As our friend, The Queen exemplifies the ideal of service, freely given. As a figure of unity, she denies herself the expression of personal opinions in favour of listening what we have to say. She is the particular friend and trusted Ally of our First Nations peoples. She defies stereotypes of age, continuing at age 89 to show that a busy schedule, interest in others and engagement with communities is a recipe for happiness and longevity we might all wish to emulate. She does not follow style nor seek to be a "personality" - she is herself! She has been with us in Canada from sea to sea to sea, in large cities and rural hamlets, meeting us, encouraging us, spreading happiness and a sense of common values and shared purpose wherever she journeys. She has been and in memory remains forever a central part of every significant occasion in our national life, from the Opening of the St Lawrence Seaway in 1959 to Expo `67 to the Montreal Olympics, the final Patriation of our Constitution, Canada 125, the Anniversaries of D -Day and Vimy and recently of Ypres; and, God willing, she will join us in the great party for Canada 150 in 2017. First coming to Canada as Princess in 1951 when Vincent Massey was Governor General, and Louis St Laurent her Prime Minister, she has known all their successors, and met many of us who see in her, yes, the mysterious enchantment of monarchy; but much more the down -to -earth hard work of a woman whom we admire - a granny and great- grandmother now - but always, a Mother of our Confederation and constant companion in the ups and downs of our nation's life. "1 am no fair weather friend," she once observed on Parliament Hill. How true! She is the only Monarch most of us have ever known - how fortunate we are! What a challenge to all her fellow Canadians that we might live our lives inspired by her good example. And that, in a nutshell, is why we are gathered here today. To say thank you, and well done and long life - God bless and keep her! NB: The Oath is an individual act. So while on this occasion it may be recited corporately, it is subscribed to individually - thus the "I" with "my name" rather than "we" as its form. The choice of swearing or affirming respects the scruples of individuals who have a religious or other objection to "swearing" an oath. The concluding words may be omitted by some for similar reasons. I, MY FIRST AND LAST .NAME, do solemnly swear (OR affirm) that I will be faithful and bear true Allegiance to Her Majesty Queen Elizabeth the Second, Queen of Canada, Her Heirs and Successors. (So help me God.) The Royal Anthem of Canada God save our gracious Queen, Long live our noble Queen, God Save The Queen! Send her victorious, Happy and glorious, Long to Reign over us: God Save The Queen! Our loved Dominion bless With peace and happiness From shore to shore. And may our peoples be Loyal, united, free: True to Herself and Thee Forevermore. 0 133 Dieu protege la refine De sa main souveraine! Vive la refine! Qu'un regne glorieux Long et victorieux, Rende son peuple heureux. Vive la reine ! Notre pays benisse Avec bonheur et paix: Parmi nos mers. Et que nos peuples soient Loyaux, libre et uni, Fideles a Reine et Toi: Ainsi notre priere! monarchist.ca FROM THE DEPARTMENT OF CANADIAN HERITAGE (�i c -t- REQUEST FROM: Andree St -Louis Agente d'infonnation et de distribution I Information and Distribution OfficerState Ceremonial I Ceremonial d'AtatPatrimoine Canadian I Canadian Heritage ceremonialeLS mboles- CeremonialandS mbols ch. c.ca 1 (819) 934 -5436 • copies of A Crown of Maples - a glossy -paged and copiously- illustrated with excellent text about the role of the Canadian Crown • the Diamond Jubilee Canadian Official Portrait of The Queen, a litho on heavy paper suitable for framing or dry - mounting for public distribution. Canadian Heritage additionally MAY be able to supply hand held paper Canadian Flags on sticks and Canadian Flag pins. You will need to inquire of Andree. FROM THE MONARCHIST LEAGUE OF CANADA REQUEST FROM: domsecg,sympatico. ca Requests will be compiled nationally and delivered to you by the last week of August • copies of Monarchy, the Canadian Way - a colour flyer with basic information about the Canadian Crown (probably the most suitable item to distribute at a public event) • copies of The Canadian Monarchy - an illustrated booklet about the role of the Canadian Crown, simpler and less heavy in weight than A Crown of Maples • if your city /town Hall does not display a current picture of The Queen, we have a limited supply the Diamond Jubilee Canadian Official Portrait, a litho on heavy paper suitable for framing or dry- mounting. 1 or 2 per municipality: unfortunately we cannot supply copies for public distribution. Evans, Richard To: External - CommonClerk Subject: RE: letter to Mayor and Coucil From: silhunt@aliant [ mailto:silhunt @nb.sympatico.caJ Sent: July -01 -15 10:45 PM To: External - CommonClerk Subject: Fwd: letter to Mayor and Coucil ---- - - - - -- Original Message ---- - - - - -- From: "silhunt @aliant" <silhunt a;nb.s�mpatico.ca> To: jonathon.taylorksaintiohn.ca Date: July 1, 2015 at 10:31 PM Subject: letter to Mayor and Coucil Following is a letter to Mayor and Council we would like to have placed on the agenda for Monday night. Your Worship and Coucillors I am contacting you on behalf of the Canadian Little League Intermediate Baseball Tournament, which is being played at Memorial Field, Juy 24 -40. Teams from 5 provinces and host Saint John will vye for the honor of representing Canada at the World tournament in August in California. we are preparing a game day program for the fans attending the games, and are approaching Council to see if you would support the tournament by purchasing an ad in the program. our deadline is approaching rapidly ........... it is in fact Tuesday July 7. Pricing for the ads is as follows Business card size $75 114 page $175 112 page $300 and full page $500 Can we book some space for you ? we invite all of you to come by during the tournament. We know His Worship is practicing hard to be ready to throw the opening pitch at our opening ceremonies July 24. Thank you for your consideration Terre Hunter Committee Chair f35 OPEN SESSION M &C2015 -142 July 3, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: City of Saint John Designation of Inspection Officer and entry on premises under the Community Planning Act BACKGROUND From time to time, it is necessary to designate appropriate individuals as Inspection Officers for the various by -laws enforced by Growth and Community Development Services. Ms. Krista Flanagan has been hired for the summer months as an Assistant Building Inspector to augment the inspection staff and to assist with various by -law compliance issues. At this time, it is necessary to appoint her as an Inspection Officer, so that she may conduct inspections pertaining to enforcement of the Saint John Minimum Property Standards By -law and the Saint John Unsightly Premises and Dangerous Buildings and Structures By -law. It is also necessary at this time to authorize Ms. Flanagan for the right to enter on property for the purpose of making any inspection necessary for the administration of by -laws that fall within the scope of the Community Planning Act. These powers of entry are described in Section 92 {1} of the Act and extend to the Saint John Building By -law, the Zoning By -law and the City of Saint John Flood Risk Areas By -law. 136 M &C2015 -142 —2— July 3,2015 RESOLUTION Your City Manager recommends that Common Council adopt the attached resolutions. Respectfully submitted, a� C Amy Poffenroth, P.Eng., MBA Deputy Commissioner and Building Inspector Growth and Community Development Services Wm. Edwards, P.Eng. Acting City Manager encl. 137 RESOLVED, that as recommended by the City Manager, the following resolution be adopted: 1. WHEREAS subsection 4(1) of the Saint John Minimum Property Standards By -law provides that Common Council may for the purposes of the administration and enforcement of the said by -law, appoint inspection officers who may exercise such powers and perform such duties as may be set out in the said by -law and/or the Residential Properties Maintenance and Occupancy Code Approval Regulation — Municipalities Act and /or the Municipalities Act NOW THEREFORE BE IT RESOLVED, that Krista Flanagan is hereby appointed as an inspection officer with respect to the enforcement of the Saint John Minimum Property Standards By -law which received first and second reading by Common Council on August 18, 2008 and third reading on September 2, 2008, being enacted upon approval by the Minister of Local Government, and/or the Residential Properties Maintenance and Occupancy Code Approval Regulation — Municipalities Act and /or the Municipalities Act, and this appointment shall continue until she cease to be an employee of the Growth & Community Development Services of the City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by -laws pursuant to the authority of the Community Planning Act, R.S.N.B 1973, c. C -12, and amendments thereto, (the "Community Planning Act") including the Saint John Building By -law, By -law Number C.P. 101, The Zoning By -law of the City of Saint John, By -law Number C.P. 110, and the City of Saint John Flood Risk Areas By -law, By -law Number C.P. 11 and amendments thereto for each of these By -laws, and it may from time to time be necessary to make inspections for the administration of these By -laws; AND WHEREAS subsection 92(1) of the Community Planning Act provides that a council may authorize persons to enter at all reasonable times upon any property within its jurisdiction for the purpose of making any inspection that is necessary for the administration of a by -law: NOW THEREFORE BE IT RESOLVED, that Krista Flanagan who is a City Inspector, is hereby authorized to enter at all reasonable times upon any property within the territorial boundaries of the City 138 -2- of Saint John for the purpose of making any inspection that is necessary for the administration of the Building By -law, Zoning By- law, and the City of Saint John Flood Risk Areas By -law, effective immediately, and this authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until rescinded by Common Council, whichever comes first. 139 IIr "' S d The City of saint John July 6, 2015 Deputy Mayor and Councillors Subject: Guidelines for Common Council Referrals Update The Committee of the Whole, having met on July 6, 2015, made the following recommendation: RESOLVED that the City Manager be advised that no further action is to be taken on those items identified in Appendix B - Council Requested "No Action" Open Session Resolutions, of his correspondence to Council respecting Council Referrals Update, which correspondence is dated July 6th, 2015. Sincerely, ---�1110- Mel Norton Mayor �P Af,N`P TOWN P_O. Box 1 971 S ain ohn, NP- On ad a E2L 4L1 I www saintjohnxij I C.P. 1 971 Saint John, N. S. Canada E2L 4L ii 140 Aonendix 6 - Council Reeuested "No Actinn" Onen Session Resolutions 2010-07- open Drrect ihata mum usopima�y xen ream,moumr�me CAywanor,"nerm out.msrmtr mgoanrvr Comm m ugm or me propossi sea om nerem ono me miry Mary run ;.ray �aiasror.saerc loon no action s amendment• which might he required m rolne the propml and a6tlalonally, ihatthe natureandsnipeofouthordyofe public utlhbeseommrisiicn, together with its weer terms of referarrer gualurg pnnapls. at ewardship respormbdltres and relabonshrp with ounrd, be articulated for sutemaion to and consaieralion by Council No ronger relftaa: 20LI.0Ci -1 Open 16 I RESOLVEOthaethe GryrfitMaeer be dbecterltOprovidea acopmg documerd and an estmaated costofa mmrbgtstu&iAth respMto thesuppfyand demand for Deputy Mayor Shelly Enterprise5am. Verbal - rr,commeae gras"1 Rinehart Johnijarquelme removal Hamilton May; June 2015 70]3 -09 -1 Open 114 RESOLVEDthat sleffbe dneaedto arrange a specwl committee tithe whole meeting for the purposes of understanekng the mvestNG business model ,1026 Deputy Mayer Sheller Carnmen perk No ecbon eneralon anddusure primcm m well as the roles and opportuartim for the munlup2lity, OS Council and staff Rinehart 141