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2015-04-27_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, April 27, 2015 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee will make a decision(s) in that respect in Open Session: 3:30 p.m. 8th Floor Boardroom City Hall 1.1 Meeting with MLA 1.2 Employment Matter 10.2(4)0) 1.3 Approval of Minutes 10.2(4) 1.4 Legal Matter 10.2(4)(f,g) 1.5 Land Matter 10.2(4)(d) 1.6 Personal Matter 10.2(4)(b) 1.7 Agreement 10.2(4)(c) 1.8 Financial Matter 10.2(4)(c) 1.9 Legal Matter 10.2(4)(f) 1.10 Land Matter 10.2(4)(d) 1.11 Legal Opinion 10.2(4)(f) Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Minutes of March 30, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Saint John Energy re: Street Light Inspection and Maintenance (Recommendation: Receive for Information) 5.2 Acquisition of Easements for Collection and Drainage of Surface /Storm Waters and for Municipal Services Westgate Park (Recommendation in Report) 5.3 Province Seeking Permission to Conduct Geotechnical Investigation on Portion of City Owned Property off Havelock Street (Recommendation in Report) 5.4 Saint John Transit Commission 2015 Funding 5.5 R. Misner Letter re: Prayer at Council Meetings (Recommendation: Receive for Information) 6. Members Comments 7. Proclamation 7.1 Day of Mourning in Recognition of Workers Killed, Injured or Disabled on the Job — April 28, 2015 7.2 Public — Rail Safety Week — April 27 to May 3, 2015 7.3 Immunization Awareness Week — April 25 to May 2, 2015 7.4 Emergency Preparedness Week — May 3 to May 9, 2015 8. Delegations / Presentations 8.1 Homeport Presentation 9. Public Hearings — 6:30 pm 10. Consideration of By -laws 10.1 Proposed Municipal Plan Amendment— 170 Ashburn Lake Road 11. Submissions by Council Members 11.1 Trust Fund for the Manchester Bird Sanctuary (Councillor Norton) 11.2 Potholes (Councillor Farren) 12. Business Matters — Municipal Officers 12.1 Renewal Agreement — Provision of Recreation Programs and Services at the Nick Nicolle Community Centre (NNCC) 12.2 Request for Renewal of a Temporary Mobile / Mini -Home — 3396 Loch Lomond Road and 2517 Lorneville Road 13. Committee Reports 13.1 Finance Committee: 2015 Budget Update 13.2 Community Grants Committee Recommendation re: Youth Safe Harbour Transitional Services Inc. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 L. Harlow — Proposal for a Name Change of Shamrock Park in Honour of Don Cooper 16. Supplemental Agenda 16.1 Port Saint John Presentation — Cruise & Homeporting Update 16.2 Contract No. 2015 -15: Asphalt Resurfacing 2015 16.3 Proclamation — Asian Heritage Month — May 2015 17. Committee of the Whole 17.1 Recommended Appointments to Committees 17.2 Retirement Allowance 17.3 East Side Library Relocation at Saint John Transit Facility 17.4 Illegal Dump 18. Adjournment The City of Saint John S6ance du conseil communal Le lundi 27 avril 2015 18 h Salle du conseil Comit6 pWnier 1. Ouverture de la seance Si vous souhaitez obtenir des services en franrais pour une reunion du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire Pobjet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le conseil ou le comit6 prendra une ou des decisions a cet &gard au cours de la seance publique : 15 h 30 — Salle de conf6rence, 8e 6tage, hotel de ville 1.12 R&unions avec les membres de 1'Assembl6e 16gislative 1.13 Question relative a Pemploi — alin6a 10.2(4)j) 1.14 Approbation du proc6s- verbal — paragraphe 10.2(4) 1.15 Question juridique — alin6as 10.2(4)f), g) 1.16 Question relative aux biens -fonds — alin6a 10.2(4)d) 1.17 Question relative au personnel — alin6a 10.2(4)b) 1.18 Convention — alin6a 10.2(4)c) 1.19 Question financiere — alin6a 10.2(4)c) 1.20 Question juridique — alin6a 10.2(4)j) 1.21 Question relative aux biens -fonds — alin&a 10.2(4)d) 1.22 Avis juridique — alin6a 10.2(4)/) S6ance ordinaire 1. Ouverture de la seance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proc6s- verbal de la seance tenue le 30 mars 2015 3. Adoption de 1'ordre du jour 4. Divulgations de conflits d'int6rets 5. Questions soumises a ('approbation du conseil 5.1 Saint John Energy: Inspection et entretien des lampadaires (recommandation : accepter d titre informatif) 5.2 Acquisition d'une servitude pour la collecte et le drainage des eaux de surface et des eaux de pluie ainsi que d'une servitude pour services municipaux visant le Westgate Park (recommandation figurant au rapport) 5.3 Province : Permission demandee pour mener une etude geotechnique sur une partie d'une propriete appartenant d la Ville et situee pres de la rue Havelock (recommandation figurant au rapport) 5.4 Financement de la Commission des transports de Saint John en 2015 5.5 Lettre de R. Misner relative d la priere aux reunions du conseil (recommandation : accepter d titre informatif) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Jour de deuil d la memoire des travailleurs et travailleuses tues, blesses, ou devenus invalides au travail — 28 avril 2015 7.2 Semaine de sensibilisation d la securite ferroviaire — Du 27 avril au 3 mai 2015 7.3 Semaine de promotion de la vaccination — Du 25 avril au 2 mai 2015 7.4 Semaine de la securite civile — Du 3 au 9 mai 2015 8. Delegations et presentations 8.1 Presentation de l'initiative visant d faire de Saint John un port d'attache 9. Audiences publiques —18 h 30 10. ktude des arretes municipaux 10.1 Projet de modification du plan municipal visant le 170, chemin Ashburn Lake 11. Interventions des membres du conseil 11.1 Fonds en fiducie pour le sanctuaire d'oiseaux de 1'avenue Manchester (conseiller Norton) 11.2 Nids -de -poule (conseiller Farren) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Renouvellement de 1'entente relative d la prestation de programmes et services de loisirs au centre communautaire Nick Nicolle 12.2 Demande de renouvellement de permis relatif a une maison mobile ou mini - maison temporaire situ&e au 3396, chemin Loch Lomond et au 2517, chemin Lorneville (recommandation figurant au rapport) 13. Rapports deposes par les comit6s 13.1 Comit6 des finances : Mise a jour relative au budget de 2015 13.2 Recommandation du Comit6 d'&valuation des subventions communautaires au sujet de Youth Safe Harbour Transitional Services Inc. 14. Etude des sujets 6cart6s des questions soumises a Papprobation du conseil 15. Correspondance g6n6rale 15.1 L. Harlow — Proposition visant a changer le nom du parc Shamrock en hommage a Don Cooper 16. Ordre du jour supplementaire 16.1 Pr6sentation du port de Saint John — Le point sur Saint John en tant que port de croisi&e et d'attache 16.2 Contrat n° 2015 -15 : Resurfagage d'asphalte pour 2015 16.3 Proclamation — Mois du patrimoine asiatique — Mai 2015 17. Comite pl6nier 17.1 Recommandations de nominations pour si&ger aux comit6s 17.2 Allocation de retraite 17.3 R6installation de la bibliotheque publique de Saint John, succursale est, dans 1'installation de la Commission des transports de Saint John 17.4 D6charge ill6gale 18. Levee de la seance 99- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30, 2015 /LE 30 MARS 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — MARCH 30, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Norton and Strowbridge Regrets: Councillors Reardon and Merrithew - and - P. Woods, City Manager; J. Nugent, City Solicitor; C. Graham, Comptroller, W. Edwards, Commissioner of Transportation and Environment Services; J. Hamilton, Commissioner of Growth and Community Development, K. Clifford, Fire Chief; P. Ouellette, Executive Director; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. 1. Call To Order — Prayer Mayor Norton called the meeting to order and Pastor Lindsey Burt offered the opening prayer. 2. Approval of Minutes 2.1 Minutes of March 5, 2015 (Special Meeting) On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that the minutes of the meeting of Common Council, held on March 5, 2015, be approved. Question being taken, the motion was carried. 2.2 Minutes of March 16, 2015 On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the minutes of the meeting of Common Council, held on March 16, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the agenda of this meeting be approved, with the addition of items 17.3 Pension Buyback; and, 17.4 City's Nominee to Arbitration Board. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest J. Nugent declared a conflict with item 5.7 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2015- 55: Simon Subdivision East - Municipal Drainage Easements, 1) The City of Saint John acquire from Sierra Supplies Limited an easement for drainage of naturally occurring surface water (Municipal Drainage Easement Part A, B, C and D) as depicted on the submitted Tentative Subdivision Plan titled "Simon Subdivision East — I 98- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30 2015/LE 30 MARS 2015 Phase 1, Stage 1 situate City of Saint John, County of Saint John, New Brunswick" and dated December 2, 2014 for one dollar; and 2) That Sierra Supplies Limited pay for all survey and registration costs associated with this easement transaction; 3) That Sierra Supplies Limited pays for its own legal costs to finalize this easement transaction. 5.2 That as recommended by the City Manager in the submitted report M &C 2015- 58: Consent to Assignment of Lease Saint Patrick Street Pedway, 1) The City of Saint John consents to the assignment of the lease dated April 8, 1997 registered in the Saint John County Registry Office on October 1, 1997 in Book 1929 at Page 354 as No. 417847 from Ellerdale Investments Ltd. to 681579 N.B. Ltd. and to the subsequent amalgamation of 681579 N.B. Ltd. with Melrim Properties Inc. under the name Melrim Properties Inc.; and 2) The Mayor and Common Clerk execute such "Consent to Assignment ". 5.3 That as recommended by the City Manager in the submitted report M &C 2015 — 056: Proposed Public Hearing Date - 15 Depot Court, Common Council schedule the public hearing for the Section 39 amendment application of East Point Inc. (15 Depot Court) for Monday, May 11, 2015 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.4 That the report M &C 2015 -59: Public Information Session - Waterloo Street (Castle Street to Richmond Street) and Richmond Street — Water, Sanitary and Storm Sewer Renewal and Street Reconstruction be received for information. 5.5 That as recommended by the City Manager in the submitted report M &C 2015- 54: Contract 2014 -07 Riverview Drive - Water Main Lining, Contract 2014 -07: Riverview Drive - Water Main Lining be awarded to the tenderer, Trenchless Solutions Inc., at the tendered price of $250,650.95 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.6 That as recommended by the City Manager in the submitted report M &C 2015- 53: Engineering Inspection Services 2015, Common Council authorize staff to establish supply agreements with the eight consulting firms noted in the submitted report, at the hourly rates provided in this report totaling $850,000 plus HST for the provision of engineering inspection services for 2015 Capital Program projects. 5.7 That as recommended by the City Manager in the submitted report M &C 2015- 49: Materials and Construction Testing, Inspection and Engineering Technical Services for 2015 and 2016, the proposal from Stantec Consulting Limited for Materials and Construction Testing, Inspection and Engineering Technical Services for 2015 and 2016 in the amount of $667,073.75 including HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.8 That the report M &C 2015 — 33: Asphalt Resurfacing 2014 be received for information. 5.9 That the letter of Opposition for the NB Museum Expansion from Royal Canadian Legion be received for information. 5.10 That the letter of support for the NB Museum Expansion from D. McLean be received for information. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried 6. Members Comments 3 99- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30, 2015 /LE 30 MARS 2015 Council members commented on various community events. 7. Proclamation 7.1 National Poetry Month - April 2015 The Mayor proclaimed the month of April 2015 National Poetry Month in the City of Saint John. Poet, Dr. Robert Moore, read his poem, How Many Times Atlantis. 7.2 Canadian Oncology Nursing Day - April 7, 2015. The Mayor proclaimed April 7, 2015 as Canadian Oncology Nursing Day in the City of Saint John. 7.3 Daffodil Month - April 2015 The Mayor proclaimed the month of April 2015 Daffodil Month in the City of Saint John. 7.4 Nutrition Month - March 2015 The Mayor proclaimed the month of March 2015 Nutrition Month in the City of Saint John. 8. Delegations /Presentations 9. Public Hearings 6:30 P.M. 9.1 Staff Presentation: Proposed Zoning By -Law Amendment - 80 Kierstead Road 9.1.1 Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions 9.1.2 Proposed Rezoning of 80 Kierstead Road The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1636 square metres, located at 80 Kierstead Road, also identified as PID number 00413799, from Neighbourhood Community Facility (CFN) to Mid -Rise Residential (RM), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its March 17, 2015 meeting at which the Committee recommended the rezoning of a parcel of land located at 80 Kierstead Road as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with no one presenting. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1636 square metres, located at 80 Kierstead Road, also identified as PID number 00413799, from Neighbourhood Community Facility (CFN) to Mid -Rise Residential (RM), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 11 98- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30 2015/LE 30 MARS 2015 On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1636 square metres, located at 80 Kierstead Road, also identified as PID number 00413799, from Neighbourhood Community Facility (CFN) to Mid -Rise Residential (RM), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 9.2 Staff Presentation: Proposed Zoning By -Law Amendment - Elliott Row /Carmarthen St /Wentworth St 9.2.1 Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions 9.2.2 Proposed Rezoning of Elliott Row /Carmarthen St /Wentworth St The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 6400 square metres, located at 10 -40 Elliott Row, 28 -36 Carmarthen Street, and 25 Wentworth Street, also identified as PID numbers 00016626, 00016642, 00017046, 00017053, 00017061, 00017079, 00017087, 00017095, 00017103, 00017111, 00017129, 55106827, 55106835, 55106843 and a portion of Elliott Row, from Urban Centre Residential (RC) and unzoned street to Uptown Commercial (CU), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its March 17, 2015 meeting at which the Committee recommended the rezoning of a parcel of land located at 10 -40 Elliott Row, 28 -36 Carmarthen Street and 25 Wentworth Street as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with Morgan Lanigan of 1 Brunswick Place presenting. He stated that the City already has ample parking opportunities in the uptown area and cited highlights of a report to support his suggestion. Andrew Pollock, of 24 Maple Grove Terrace, also spoke against the proposed rezoning. Referring to an uptown Saint John study, he commented that there is a troubling amount of parking in the area of King's Square and Loyalist Burial Ground area and felt that it does not lend itself to a vibrant community. The Mayor called for members of the public to speak in favour of the amendment with Rick Turner of Hughes Surveys and Consultants speaking on behalf of the applicant, J.D. Irving Limited. He noted that Chris MacDonald, Government Affairs; Rick Davis, professional engineer; and Geoff Britt, Communications Officer, of J.D. Irving were also present to offer support and answer questions with respect to the proposed project. Mr. Turner indicated that they are in agreement with the recommendations brought forth by the Planning Advisory Committee, including the terms and conditions suggested. Mr. Turner provided a brief presentation to Council with respect to the proposal. He explained that Irving proposes to develop the vacant site and make it part of its corporate headquarters and the need for additional parking for JDI's mobile workforce. Benjamin Turner, of 85 French Village Road, Rothesay spoke in support of the proposal. He indicated that he owns an apartment complex on Wentworth Street, adjacent to the parcel of land in question and felt that the proposal will enhance the area surrounding his apartment building. He offered that many residents in the area are also in support the project. Gordon Chapman of King Street East expressed support for the project and stated that it will beautify this area and enhance the safety of citizens in terms of sufficient lighting and increased security in the area. He supported the extra parking for JDI employees and the greenery offered in the project. 5 99- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30, 2015/LE 30 MARS 2015 On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 9.2 Staff Presentation: Proposed Zoning By -Law Amendment — Elliott Row /Carmarthen St/Wentworth St; 9.2.1 Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions; and, 9.2.2 Proposed Rezoning of Elliott Row /Carmarthen St/Wentworth St, be tabled. Question being taken, the motion was carried. 9.3 Proposed Street Closing Elliott Row The Common Clerk advised that the necessary advertising was completed with regard to the proposed by -law amendment to stop -up and close Elliott Row, by adding thereto Section 239 immediately after Section 238, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with Morgan Lanigan, of 1 Brunswick Place, presenting. He suggested that the City retain ownership of this piece of property rather than a direct sale of land to JDI and that the City consider a long -term lease arrangement, if in fact, the previously noted rezoning of the property occurs. Andrew Pollock of 24 Maple Grove Terrace spoke against the proposed street closing and asked Council to consider the future direction of the City, in terms of the vision in the application which attempts to put cars first and commuting into the City from the suburbs versus the vision of putting people first and the idea of great urban spaces. He also asked Council to consider options other than an outright sale of the property in order to safeguard its interests. The Mayor called for members of the public to speak in favour of the proposed amendment with Rick Turner of Hughes Surveys and Consultants presenting, on behalf of the applicant. He indicated that the property is necessary for a unified development and for JDI's vision of the proposal. He suggested that JDI would not likely be interested in a leasing arrangement on the property, given the extent of the project. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that item 9.3 Proposed Street Closing, Elliott Row, be tabled. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 9.2 Staff Presentation: Proposed Zoning By -Law Amendment — Elliott Row /Carmarthen St/Wentworth St; 9.2.1 Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions; and, 9.2.2 Proposed Rezoning of Elliott Row /Carmarthen St/Wentworth St, be lifted from the table. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 6400 square metres, located at 10 -40 Elliott Row, 28 -36 Carmarthen Street, and 25 Wentworth Street, also identified as PID numbers 00016626, 00016642, 00017046, 00017053, 00017061, 00017079, 00017087, 00017095, 00017103, 00017111, 00017129, 55106827, 55106835, 55106843 and a portion of Elliott Row, from Urban Centre Residential (RC) and unzoned street to Uptown Commercial (CU), be read a first time. Question being taken, the motion was carried. n 98- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30 2015/LE 30 MARS 2015 Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 6400 square metres, located at 10 -40 Elliott Row, 28 -36 Carmarthen Street, and 25 Wentworth Street, also identified as PID numbers 00016626, 00016642, 00017046, 00017053, 00017061, 00017079, 00017087, 00017095, 00017103, 00017111, 00017129, 55106827, 55106835, 55106843 and a portion of Elliott Row, from Urban Centre Residential (RC) and unzoned street to Uptown Commercial (CU), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 9.3 Proposed Street Closing, Elliott Row, be lifted from the table. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Elliott Row, by adding thereto Section 239 immediately after Section 238 thereof, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Elliott Row, by adding thereto Section 239 immediately after Section 238 thereof, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." 10. Consideration of By -laws 10.1 Third Reading Traffic ByLaw Amendment - Residential Parking Permit Fee Increase On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by -law entitled "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto," repealing and replacing subsection 25(5) and subsection 25(6), be read. Question being taken, the motion was carried. 7 99- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30, 2015 /LE 30 MARS 2015 The by -law entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto," was read in its entirety. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled "A By- Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto," repealing and replacing subsection 25(5) and subsection 25(6), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the bylaw entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto." 11. Submissions by Council Members 12. Business Matters - Municipal Officers (Councillor Farren withdrew from the meeting.) 12.1 Somerset Community Center- Decommission Plan On motion of Councillor MacKenzie Seconded by Councillor Lowe RESOLVED that as recommended by the City Manager in the submitted report entitled M &C 2015 — 61: Somerset Community Centre - Decommission Plan, Common Council: 1) Approve the closure of the Somerset Community Centre effective May 31, 2015; and, 2) Direct staff to serve official 'Notice to Vacate' to the Government of New Brunswick Department of Transportation and Infrastructure; and 3) Direct staff to explore opportunity with the YMCA to deliver outreach recreation programs for the Crescent Valley Neighbourhood as the alternative service delivery model. Question being taken, the motion was carried. 12.2 Contract 2013 -9 - Honeysuckle /Sherbrooke Drainage Basin Storm Sewer Improvements Phase 3 On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report entitled, M &C 2015 -57: Contract No. 2013 -9 - Honeysuckle /Sherbrooke Drainage Basin Storm Sewer Improvements Phase 3, Common Council award the contract to the low Tenderer, Galbraith Construction Ltd., at the tendered price of $768,122.02 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. (Councillor Farren re- entered the meeting) 12.3 Sponsorship and the City of Saint John On motion of Councillor MacKenzie Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report entitled Sponsorship and the City of Saint John, Common Council directs the City Manager to implement the Made in Saint John Solution n. 98- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30 2015/LE 30 MARS 2015 for sponsorship programming and that in the meantime the City accept and work with and go ahead with any financial corporate sponsorship requests that come forward between now and when the Solution is presented. Question being taken, the motion was carried. 12.4 Sale of "to be" Stopped -Up and Closed Portion of Elliot Row On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that as recommended by the City Manager in the submitted report entitled, M &C 2015 -60: Sale of "to be" Stopped -Up and Closed Portion of Elliott Row, 1) The City of Saint John enter into an Agreement of Purchase and Sale in the form as attached to M &C 2015 -60 for the sale of the "to be" closed portion of Elliott Row, as shown on a Plan of Survey prepared by Hughes Surveys & Consultants Inc. dated June 23, 2014, showing a portion of Elliott Row, comprising an area of 1,702 square metres ±; and 2) That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. Question being taken, the motion was carried. 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 Worker Appeal Services - 8th Annual May Day Dinner On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the item be referred to the Common Clerk to poll Council to determine their availability to attend. Question being taken, the motion was carried. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Recommended Appointments to Committees On motion of Councillor MacKenzie Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole, having met on March 16, 2015, Common Council make the following appointments to committees: Discover Saint John: to reappoint Judith Brown to a three year term from March 26, 2015 to March 26, 2018. Jeux Canada Games Foundation: to appoint William Kean to a three year term from March 16, 2015 to March 16, 2018. Saint John Free Public Library: to appoint Anu Gupta to a three year term from March 16, 2015 to March 16, 2018. Saint John Non - Profit Housing Committee: to appoint J. Timothy Flood to a three year term from March 16, 2015 to March 16, 2018. PRO Kids: to appoint Craig Shaw to a three year term from March 16, 2015 to March 16, 2018. 9 99- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30, 2015 /LE 30 MARS 2015 Question being taken, the motion was carried. 17.2 CONROD Strategic Business Consulting - Economic Development Agency Review On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the Council resolution item 17.1 made on February 16th, 2015 concerning Jupia Consultants Inc. be rescinded. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the Committee of the Whole, having met on March 23, 2015, Common Council approve CONROD Strategic Business Consulting to provide the Consultancy Services described in the proposal entitled, Proposal — Economic Development Agency Review. Question being taken, the motion was carried. 17.3 Pension Buyback Provisions On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the Committee of the Whole, having met on March 30, 2015, Common Council advise the Board of Trustees of the City of Saint John Shared Risk Plan with respect to the purchase of past service at the time of conversion to the Shared Risk Plan, as follows: The 72 employees (43 currently) that are actively buying back past service at the conversion date are entitled to continue with their existing arrangement but are not entitled to purchase additional past service. • The 39 remaining employees who indicated a desire to buy back service immediately prior to the conversion date are not entitled to purchase this service and should be advised accordingly. • Employees that were not actively buying back service and had not initiated a buyback prior to the conversion date are not entitled to begin buying back service. And further, that the City will remit the associated payments to the Board for service already purchased ( +/- $247,000) for 2013/14 based on an updated actuarial calculation, no later than April 30, 2015 and thereafter quarterly based on the actual purchases of past service. Question being taken, the motion was carried. 17.4 City's Nominee to Arbitration Board On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on March 30, 2015, Common Council appoint Mr. Marc Michaud as the City's nominee on the Arbitration Board in the matter of a dispute between the City of Saint John and the International Association of Fire Fighters' Local 771. Question being taken, the motion was carried. 17.5 City Market Funding On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that Common Council add item 17.5 10 98- COMMON COUNCIL /CONSEIL COMMUNAL MARCH 30 2015/LE 30 MARS 2015 City Market Funding to the agenda. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Norton RESOLVED that as recommended by the Committee of the Whole, having met on March 30, 2015, Common Council directs the City Manager to immediately submit an Application to the Building Canada Fund National / Regional Projects Component for the needed Saint John City Market infrastructure upgrades. Question being taken, the motion was carried. 18. Adjournment On motion of Councillor Strowbridge Seconded by Councillor MacKenzie RESOLVED that the Common Council meeting of March 30, 2015 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 8:12 p.m. Mayor / maire Common Clerk / greffier communal 11 SaintJohn jknen April 21, 2015 The City of Saint John Attn: Patrick Woods City Manager PO Box 1971 Saint John, NB E2L 4L1 Dear Pat, The Power Commission of the City of Saint John 325 Simms Street — PO Box 850 — Saint John — NB - E2L 4C7 This letter is in response to your letter of March 20th, 2015 which references a March 16tH resolution requesting improvements to streetlight inspection/maintenance in Saint John. The past practice of relying heavily upon the public reporting of streetlight outages has been unacceptable. It has been neither comprehensive nor accurate. Saint John Energy has recently developed a GPS- enabled mobile application that can accurately identify specific streetlights requiring maintenance. This application then also automatically creates a work order identifying the specific maintenance requirements for each streetlight. The scheduling and follow -up repair can then be accomplished much more efficiently and on a timelier basis. A powerpoint presentation which provides an overview of the process and technology is attached for your review. When approximately 7,000 of the 10,000 streetlights in Saint John are converted to LED later this year (subject to Common Council approval), maintenance requirements of the LED lights will be dramatically reduced. Although issues related to streetlight outages will be much less significant following the conversion to LED lights, Saint John Energy is committed to continue this newly developed inspection/repair program for the entire streetlight inventory following the conversion. Sincerely, Ray Robinson, P. Eng. President & CEO cc: Dr Shelley Rinehart, Chairperson of the Board of Commissioners, Saint John Energy Att. Tel (506) 658 -5252 - Tol Pree - 1- 877 - 907 -5550 - fax (506) 658 -0868 — www.sjenergy.com STREET LIGHT PATROL SPRING 2015 PLAN PATROL REVIEW SCHEDULE COMPLETE REPAIRS REPAIRS SAINT JOHN ENERGY sa'Fntjohn 13 310 Street Light Patrol Planning • Plan to patrol all street lights and rental lights • Prioritize areas that have reports of lights out from customers • Schedule to complete all patrols within 6 weeks sauirJohri ��ner�y► 14 ]in Street Light Patrol • Technician uses Geographic Information System (GIS) Mapping Collector Application • Reporting maintenance requirements is fast (10 seconds per street light) • Data is stored online using Cloud Services SainrJohn 1knenw 15 REVIEW Review Patrol Status Date April 2, 2015 YTD Patrol Time 11 Hours Road length driven 288 km % Road length driven 38% Lights patrolled 4830 Lights patrolled 48% Status Date April 15, 2015 YTD Patrol Time 18 Hours Road length driven 467 km % Road length driven 61% Lights patrolled 7555 Lights patrolled 75% • Use the vehicle GPS to map completed patrol routes • Add maintenance requirements to the GIS map from the cloud database samrJ°hn nerdy_ • Distribute statistics on project td6supervisors and manager Street Light Patrol Review • Vehicle CPS - Mar 302015 gyp • Work Order Created E -- SL ©ul 5.pN5i� Do SLCycling Other SL Issue r G4 e 2a - Patrol Complete (Streets) 0 Patrol Not Complete )Streets) H' - m `L /YesTFR < m qL N m A r � w r co"'i cr l $ C O Qp P v NWy QQ6` - t ryyN7: � O �m FEni - -�N nR k1ER3 4�_ p� NC • Use the vehicle GPS to map completed patrol routes • Add maintenance requirements to the GIS map from the cloud database samrJ°hn nerdy_ • Distribute statistics on project td6supervisors and manager SCHEDULE REPAIRS Schedule the Work Orders \\ i R • MHO M I t � � c to I `�w 644) ABT�rl Alwl • Review maintenance requirements in GIS map • Group and schedule multiple work orders to focus repairs in certain areas (reduce drive time, setup time, repair time etc.) • Cycle time from identified repair to1work order creation is approx. 1 day SaintJohn l nenw COMPLETE REPAIRS Repair or Replace the Lights • Work is assigned to a Power Line Technician • Lights are repaired or replaced, typically within 1 week from maintenance requirements being identified • Planned LED conversion program in 2015 - 7,000 lights of the 10,000 will be converted to LED's decreasing maintenance time • Continuing regular scheduled patrol of the Saint John street lights Saint john 1'Er�ely► REPORT TO CGIVI[M-10N COUNCIL M &C- 2015 -77 April 22, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Acquisition of Easements for Collection and Drainage of Surface /Storm Waters & for Municipal Services Westgate Park — PID # 55060008 BACKGROUND cf 1 City of Saint john There is an existing storm water drainage channel in Westgate Park that transects PID # 55060008 and other parcels of land. Over time this channel has silted and overgrown resulting in diminished flow capacity, and therefore needs to be dug out in order to improve drainage in this area. The owner of PID # 55060008 is willing to grant the City easements and rights in and through a +/- 2,009 square metre portion of its land, allowing the required work to be done; now and in the future. Staff have, subject to Common Council approval, negotiated an agreement with Mahogany Heights Developments Inc. that would result in the City acquiring the easements & rights described above for the price of $1,590.00 (+ HST if applicable). This price represents fair market value. A copy of the agreement document is attached to this letter. RECOMMENDATIONS 1. That The City of Saint John acquire from Mahogany Heights Developments Inc., Easements for Collection and Drainage of Surface /Storm Waters & for Municipal Services on, over, in, through, within and under lands bearing PID # 55060008 for $1,590.00 (+ HST if applicable) upon the terms and conditions contained in the Agreement of Purchase and Sale attached to M &C 2015 - 77; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. 19 I =� M & C-2015 — 77 Easements PID # 55060008 Mahogany Heights Developments Inc. April 22, 2015 Respectfully submitted, Cct Paul Wilson, BBA Real Estate Officer and Attachments PWW /p Mans, CPA, CGA, MBA of Finance .tine Services 20 an Irving, BA Manager /Real Estate s .y. Patrick Woods, CGA City Manager _2_ Description of Plan: Westgate Park Area N PID: 55060008 Mahogany Heights Developments Inc. PAN: 5342075 Date: 21 April, 2015 21 AGREEMENT OF PURCHASE AND SALE The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser easements and rights in a portion of the Vendor's Lands bearing PID # 55060008as hereinafter set out upon the following terms and conditions: Vendor: MAHOGANY HEIGHTS DEVELOPMENTS INC. 645 Manawagonish Road Saint John, NB E2M — 3W4 Attention: Brian Cunningham Purchaser: THE CITY OF SAINT JOHN P.O. Box 1971 15 Market Square Saint John, NB E2L 4L1 Attention: Common Clerk Conveyance: Easements in a portion of PID # 55060008 Comprising 2,009 sq. m. +/- Designated "20.0 metre wide Easements for Collection and Drainage of Surface /Storm Waters & for Municipal Services" on a Survey Plan (tentative) dated January 29, 2015 by Andrew K. Toole, NBLS #379, Dwg: 14166SP — Sheet 2 (hereinafter called "Real Property ") (photo - reduced copy of said Survey Plan (tentative) attached hereto). Purchase Price: $ 1,590.00 + HST if applicable Deposit: $ 1,000.00 payable upon adoption of Common Council Resolution Balance: $ 590.00 on Closing Closing Date: On or before June 30, 2015. 1. The Purchaser shall acquire from the Vendor: (a) easements and rights at the cost, risk and expense of the Purchaser by its officers, servants, agents, contractors and workers to enter the Real Property, at all times and from time to time with machinery, materials, vehicles and equipment (i) to permit the collection and /or drainage of naturally occurring surface and /or storm water on, over, in and through the Real Property; (ii) to construct, alter, maintain, inspect and repair trenches, cuts, ditches and like artificial water channels to permit the collection and /or drainage of naturally 1 22 Agreement of Purchase and Sale Mahogany Heights Developments Inc. and The City of Saint John occurring surface and storm water on, over, in and through the Real Property; (iii) to construct, alter, maintain, inspect and repair underground water mains or pipelines, storm sewers, sanitary sewers or any like municipal work including all related works appurtenant thereto in, within and under the Real Property, promptly restoring as far as is practicable the surface of the Real Property to the same condition as it was prior to the commencement of the work or excavation; and (b) the right by action or otherwise at any time to enjoin the Vendor and any administrators, successors and assigns of the Vendor from erecting or locating on the Real Property any building, structure or other obstacle which could impair the free or full use of the said easements and rights or permitting the erection or location upon the Real Property of any such building, structure or other obstacle. 2. The Purchaser may examine the title to the Real Property at its own expense until the Closing Date. If within that time any valid objection to the title to the Real Property is made in writing by the Purchaser to the Vendor which the Vendor shall be unable or unwilling to remove within twenty (20) days of notification of such objection or objections and which the Purchaser will not waive, this agreement shall, notwithstanding any intermediate acts or negotiations in respect of such objections, be null and void and any deposit shall be returned by the Vendor without interest. 3. The Vendor shall deliver to the Purchaser in o timely manner in registerable form any postponement(s) and /or discharge(s) or partial discharges of any encumbrances which the Purchaser, at its discretion, may require. 4. (i) The Purchaser shall, at its cost, obtain any Plan(s) of Survey required to effect the conveyance herein contemplated; and (ii) The Purchaser shall contribute $500,00 + HST for legal fees expended by the Vendor to finalize the conveyance contemplated herein; and (iii) The Purchaser shall pay for registration & filing fees at SNB for the plans, postponements, and any discharge(s) or partial discharges of mortgage(s), debenture(s), or other encumbrances. 5. The Vendor shall, at its expense, terminate all leases with respect to the Real Property such that the Purchaser will have vacant possession of the Real Property on the Closing Date. 6. In the event the Purchaser defaults in the purchase contemplated by the terms of this Agreement, any money paid hereunto shall be forfeited to the Vendor by way of liquidated damages, and the Vendor shall have no further or other recourse against the Purchaser. 2 23 Agreement of Purchase and Sale Mahogany Heights Developments Inc. and The City of Saint John 7. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on May 29, 2015 and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding upon the parties hereto. 8. This offer when accepted shall be read with all changes of gender or number required by the context shall be binding upon the parties hereto, their respective heirs, executors, administrators, and assigns, and time shall in all respects be of the essence hereof. 9. AND FURTHER, the parties agree that, upon acceptance by the Purchaser, the Purchaser, by its authorized representatives, and with such equipment as may be necessary has a right of access to, in and upon the Real Property at any time provided such right is exercised with as little disturbance as possible to the Vendor for such purposes and pursuant to the terms hereinafter set out: a) The right of access is to allow the Purchaser to make improvements to the City of Saint John storm sewerage system, including but not limited to the widening and deepening of the existing storm water drainage ditch; b) Any entry to, in and upon the Real Property shall require 48 hours prior written (e -mail) notice to the Vendor at bjcslg @rogers.com; c) Any entry by or on behalf of the Purchaser shall be at its cost, risk and expense; d) The Purchaser for itself and its authorized representatives hereby indemnifies and saves harmless the Vendor from and against all liability and damages arising by reason of the Purchaser exercising its right of access granted by this clause. IN WITNESS WHEREOF the Vendor has caused these presents to be executed this day of 2015. WL calm k 03 Witness Witness 24 MAHOGANY HEIGHTS DEVELOPMENTS INC. 3 Agreement of Purchase and Sale Mahogany Heights Developments Inc. and The City of Saint John AND the Purchaser has caused these presents to be executed this day of . 2015. THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: 25 4 Mahogany Heights Developments Inc. D.-,* 349735. Volume 1312 P.S. 473 Plan 2291 PID 55000006 / 4, ;. o . h 1 tilt n , 2,O A� �, pa Z B�1ca h"ae ui1� 1� / 27 n 1e5 Land for Public Purposes 133FA8 ND 5:5 5 � %D 55155 NB Grid Coordinate Values Point p a.rthle9 Rld Ea.iM emo le "795am 7369310.352 Eeeemeld 17 26- 1821.161 73MS45991 P...men1 1s 2576845.859 7359335.906 Eawmerd 19 2SX056403 736M-.747 E.-= m 2528CS6.333 7360342342 Eecemeld 21 . 28959.4 -7 7..30.708.951 FmemaN 22 2523328.346 7360321.514 E--M 20 252681501 7360303.059 EeeemeN 431 24[312, °.,2 7350314.3M P13350O31 3973 2530096.503 7361299.621 Mon HPN -Obs 1438.1 2528614.949 73[0003 -Sp Nn hIPN -Oh. 14387 2528818908 73Ml70.99 Mon hPN -0b. n 1 1 1 1 1 1 .r 1 Itr 1 1 1 1 NB Education Downa,d 228M Voleaa 742, Pepe 316 PID OD41172B 05 26 B. Nam Key Plan Bui.-1 50,000 Legend ® SPAS - Stantlard —y m.lkar sal ®SMF- SlaMal w—ya,,k,, fond Q CALC- Celcehd �111 0 IL,. IaauM Iron h'�! 1oWltl a Sal, - SgWfe Ilea ha fou d CIP -1m pip.fmnd I Tsb doled coo G.1. re m- LeMSdeakw hbyfh.plan Notes 1. M nal,I.dadom pedormetl wd — d...W, 4w..n are boat on N. N3 e-91eph. double prge:Ibn and Me NAD6 ;([SRS) alhpased.e —I.ed by Soso New f *Im ,."AcW . cartol Sydem. Z N did... .hewn a r. 9dd d. a,— d.d.l. urtg. —W-d used. taper edban9 peoid ..deF Hf20. 3. al drxeom are No pM az..O a a.bkehed .kV GNBS, 4. 4' �.rlent and plan nl.dbm refined w are the .. .18e had ells. or-.Ny rep.I y cRk, S Pn4her.1 llf shoo and .dh—t Swrler ed—m -, .. d—d I— BNB records. 6 Frdd.- ywx -.pla d n Deyl.mber. 2014. Survey Plan Showing: Easement in Favor of The City of Saint John East of ❑ownsview Drive Saint John, Saint John County, NB 8 -,k =, — REPORT TO COMMON COUNCIL M &C- 2015 -76 April 21, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Province Seeking Permission to Conduct Geotechnical Investigation on Portion of City Owned Property off Havelock Street BACKGROUND: =9y City of Saint John The New Brunswick Department of Transportation and Infrastructure has identified a City owned property, being PID #414318, located off Havelock Street in West Saint John, as a potential site for a new school. This new school would replace three schools in the neighborhood, including the one situated on an adjoining property. The Province is seeking permission to conduct a site assessment investigation, which would include geotechnical work such as test pits and bore holes for the purpose of determining if this property would be suitable for a new school. As shown on an attached map, the City property is used for a ballfield, managed by Leisure Services. Leisure Services are aware of the interest by the Province in the City property and would recommend that any work to be conducted on this property to determine suitability for a new school is coordinated through their department. Any test holes etc. that are made will need to be reinstated to "playable" conditions following the completed tests. There are several steps that must occur prior to any consideration of an offer by the Province to the City. The geotechnical work is the first step required in order to determine design criteria for a new school on the property. If Council is in favor, the following recommendation will permit the geotechnical investigation of the City owned property. 27 M & C - 2015 -76 April 21, 2015 IWM RECOMMENDATIONS That The City of Saint John give the Province of New Brunswick permission to enter upon City owned lands identified as PID Number 414318 for the purpose of conducting test pits and bore holes and subsequent soil analysis, provided that; 1. The Province of New Brunswick and/or its agent(s) shall take appropriate measures to protect the public during the geotechnical investigation; 2. The areas of the City property that are disturbed shall be reinstated upon completion of the specified work to the satisfaction of the Deputy Commissioner of Parks and Public Spaces, or his designate; and 3. That The Province of New Brunswick indemnify and save harmless the City its officers, agents and employees from any action or claim arising from said soil testing. Respectfully submitted, Curtis Langille, BA Real Estate Officer Gregory J. Yeomans, CPA, CGA, MBA Commissioner Finance and Administrative Services Attachment CL /c Brian Irving, BBA Manager Real Estate Patrick Woods, CGA City Manager Y 7 L- 0 m 4) 4-0 0 C) 141A. 0 0 till IS gooleAVH anA 40 ar ot- ro O REPORT TO COMMON COUNCIL M &C- 2015 -79 November 28, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Saint John Transit Commission 2015 Funding BACKGROUND: ::�:: City of Saint John The City in its 2015 Operating Budget provided for funding of the operations of the Saint John Transit Commission (the Commission) in the amount of $5,365,510. The basis for the disbursement of these funds is found in Section 6 of the Commission Act. Section 6(5) states that "On or before the first day of each month in each year, the City shall pay to the Commission one - twelfth of the projected operating loss for that year ". In conjunction with this section of the Act the City of Saint John advances on a monthly basis $447,125. This approach assumes that expenditures are basically incurred on a uniform basis throughout the year. While this is in fact the case for the most part, there are some expenses that are paid in a lump sum — insurance and property taxes. The property tax bill for 2015 is $435,460.64 and is due in full by May 31, 2015. As can be seen the amount of 2015 property taxes is almost equal to the amount of the monthly payment. Staff is looking for authority to deviate from the one - twelfth funding provision of the Act and increase the amount of the May advance by the amount of the property taxes. The balance of the 2015 approved operating funding would be advanced monthly. RECOMMENDATION Resolved that the Common Council approve an increase in the monthly allocation to the Saint John Transit Commission for May 2015 in the amount of $435,460.64 for payment of the 2015 property taxes with such increase resulting in a corresponding reduction in the equal monthly payments to be made to the Transit Commission during the remainder of 2015. Respectfully su Gregory J eorp(ans, CPA CGA, MBA Comm oneVbf Finance and Administrative Services Patrick J. Woods, CPA, C A City Manager 30 Mrs. Rose M isner Mountain road Saint John NB Dear Mayor Norton and members of common council, For several years we have appreciated the privilege and right to pray publicly before the commencement of Council meetings. My husband Clayton has prayed several times throughout the years and though I only prayed once, it was an honour to do so. I hope to do it again sometime. I strongly believe that each of you are serving with wisdom, unity and strength because of the many public, as well as private prayers on your behalf. Thank you for your dedication and desire to keep Saint John moving forward. It is my understanding that our City Solicitor is reviewing the Supreme court ruling in Quebec, to ascertain if it applies in our region. If it turns out to be binding, I consider that to be an unfortunate step back for our great Nation. Though we are not without hope because we will still pray privately for you. However, if it is found that the ruling is not binding, I wish to add my voice in support of the continuing practice of prayer before open council meetings. Sincerely, Rose Misner 31 PROCLAMATION WHEREAS: Every year nearly one thousand Canadian workers are killed by workplace injuries and many more die from occupational disease; and WHEREAS: Thousands more are permanently disabled; and WHEREAS: Tens of Thousands are injured or made ill; and WHEREAS: Concerned Canadians are determined to prevent these tragedies by: • Observing April 28th as a day of mourning to remember these victims of workplace injuries and disease; • Renewing our efforts to seek stronger safety and health protections, better standards and enforcement, and fair and just compensation; and • Rededicating ourselves to improving safety and health in every Canadian workplace. NOW THEREFORE: I, Mayor Met Norton,_ of Saint John do hereby proclaim that April 28, 2015, a Day of Mourning in Recognition of Workers Kilted, Injured or Disabled on the Job in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 32 PROCLAMATION WHEREAS: Public - Rail Safety Week is to be held across Canada from April 27 to May 3, 2015; and WHEREAS: It is in the public's interest to raise citizen's awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens; and WHEREAS: Operation Lifesaver is a public /private partnership whose aim is to work with the rail industry, governments, police services, the media and other agencies and the public to raise rail safety awareness; and WHEREAS: Operation Lifesaver has requested City Council adopt this resolution in support of its ongoing effort to save lives and prevent injuries in communities, including our municipality. NOW THEREFORE: 1, Mayor Mel Norton, of Saint John do hereby proclaim the week of April 27 -May 3, 2015 as Public - Rail Safety Week in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 33 �' 3 The City of Saint jol PROCLAMATION WHEREAS: The Canadian Coalition for Immunization Awareness & Promotion composed of: Association of Medical Microbiology and Infectious Disease Canada Asthma Society of Canada Canadian Center for Vaccinology Canadian Diabetes Association Canadian Geriatrics Society Canadian Gerontological Nursing Association Canadian Institute of Child Health Canadian Lung Association Canadian Medical Association Canadian Nurses Association Canadian Nursing Coalition for Immunization Canadian Paediatric Society Canadian Pharmacists Association Canadian Public Health Association College of Family Physicians of Canada Council of Chief Medical Officers of Canada Heart and Stroke Foundation of Canada Meningitis Research Foundation of Canada Neighbourhood Pharmacy Association of Canada Post -Polio Canada Society of Obstetricians and Gynaecologists of Canada Victorian Order of Nurses Public Health Agency of Canada Public Health of Ontario First Nations and Inuit Health Branch - Health Canada has identified immunization in Canada as an important public health measure for all Canadians; and WHEREAS: Parents and health care providers in every community have a responsibility to ensure that children are immunized on time and receive the full schedule of vaccinations required to protect them from serious diseases; and 34 WHEREAS: A week profiling the importance of immunization in Canada would increase public awareness that many diseases are effectively and safely controlled by immunization, thereby reducing the burden of illness in our communities; and WHEREAS: Immunization is considered to be the most cost - beneficial health intervention and one of the few that systematically demonstrates far more benefits than costs; and WHEREAS: Canada is joining other countries in North, Central and South America to encourage childhood immunization around World Immunization Week, sponsored by the Pan American Health Organization, NOW THEREFORE: I, Mayor Mel Norton, John do hereby proclaim the week of April 25- Immunization Awareness Week in the City of Saint John. of Saint May 2, 2015 as In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 35 /1 �-/ PROCLAMATION WHEREAS: May 3 -9, 2015 is Emergency Preparedness Week in Canada; and WHEREAS: Emergency Preparedness Week is designed to increase public awareness of the importance of personal and business preparedness to cope with emergencies; and WHEREAS: Emergency Preparedness is a shared responsibility in which every person and business can help reduce risks we face by learning how to better prepare ourselves, our families and our community; and WHEREAS: in times of crises, the City of Saint John, its citizens and businesses, staff and the agencies of the Saint John Emergency Management Organization, have collectively demonstrated their commitment to provide for the safety, health and welfare of citizens, the protection of property and the environment and the ability to respond to emergencies in a highly professional and safe manner; and WHEREAS: an informed, prepared and cooperative public is vital to effective emergency preparedness planning and emergency response; NOW THEREFORE: I, Mayor Mel Norton, of Saint John do hereby proclaim the week of May 3 -9, 2015 as Emergency Preparedness Week in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 36 SPORT TO COMMON COUNCIL April 22 °d, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Homeport Presentation BACKGROUND At its meeting of February 2, 2015, Council adopted the following resolution: 7. The City of Saint Tohn "RESOLVED that the City Manager request an update from Port Saint John and Discover Saint John on the status of the Homeport initiative including the installation of a Floating Dock and the anticipated call date for Blount Cruise Lines." The Port Authority has been scheduled to appear before Council on Monday, April 27th Respectfully submitted, Jonathan Taylor Common Clerk J. Patrick Woods, CGA City Manager 37 r� The City of Saint John April 16, 2015 His Worship Mayor Norton And Councillors Your Worship and Councillors SUBJECT: Proposed Municipal Plan Amendment —170 Ashburn Lake Road A Public Presentation was made on March 16, 2015 of a proposed amendment to the Municipal Development Plan which would redesignate, on Schedule A of the Plan, a parcel of land with an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also identified as PID Nos. 00305128, 00298422, 00297333 and 00298182, as illustrated below, from Rural Resource Area (outside of the Primary Development Area), Urban Reserve and Employment Area (within the Primary Development Area) to Rural Resource Area (outside of the Primary Development Area) and Employment Area (within the Primary Development Area); and redesignate, on Schedule B of the Plan, the same parcel of land, from Rural Resource (outside of the Primary Development Area), Urban Reserve and Heavy Industrial (within the Primary Development Area) to Rural Resource (outside of the Primary Development Area) and Heavy Industrial (within the Primary Development Area) to permit the expansion of an existing quarry. The required advertising has been completed, and attached you will find a copy of the public notice, and any letters of opposition or support received. If Council wishes, it may choose to refer the matter to the Planning Advisory Committee for a report and recommendation and authorize the necessary advertising with a Public Hearing to be held on Monday, June 1, 2015 in the Council Chamber at 6:30 pm, or not to proceed with the proposed amendment process and adopt a resolution to deny the application. Respectfully submitted, Jonathan Taylor Common Clerk Attachment " T T01 .1iN PO. Box -1971 Saint.lc hn, NB Canada E�1.41.1 I vwNwr.sainl hn.ca I C.P. 1971 -Saint John, N B, Canada EA 40 �- 38 8 NII I advertiser Name: Saint Jahn Common Clerk advertiser Code: S71206 dze: 4.00 x 15.75 in. ales Rep: Doug Thomson PROPOSED MUNICIPAL PLAN AMENDMENT RE: 170 ASHBURN LAKE ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider an amendment to the Municipal Development Plan which would: 1. Redesignate, on Schedule A of the Plan, a parcel of land with an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also Identified as PID Nos. 00305128, 00298422, 00297333 and 00298182, as illustrated below, from Rural Resource Arm (oatslde of the prhwary Aevelopmessit Areal 06an Resume and i5nphyrrserat Area (wlt66s the P *—y Derrlopasent Arm) to Rural Resource Area (out dde of the Prlmmy Develgrrpent Arm) and Farplayarerd Area (WOO the Pr6aary Devekptrtent A—X- 7. Redesignate, on Schedule B of the Plan, the same parcel of land, from Rural Resource (omrhte Of the Prhrrary Development Areal, IMbarr Reserve and skary hrdurtrial (Wkhht the ilrAftiry Derdopment Arm) to Rural Resource (oubw ofthe Primary Derehpraart Area) and Newry hrduDld (*Rhin the Pr6oary Development Arm) A public presentation of the proposed amendment will take place at a regular meeting of Common Council on Monday, March 16, 2015 in the Council Chamber, Lobby Level, City Hall. REASON FOR CHANGE: To permit the expansion of an �. existing quarry. r Written { objections to r the proposed amendment may be made to the Council, in rare of the +� undersigned, by April 15, 2015. Enquiries may be made at the office of the Common Clerk or Growth and Community Development Services, City Hall, i 15 Market Square, Saint john, h N.B. between the hours of 8:30 a.m. and 430 p.m., Monday through Friday, inclusive, holidays excepted. H you require French services for a Common Council meeting, please contact the office of the Common Clerk, J Jonathan Taylor, Common Clerk 658.2862 PROJET DE MODIFICATION DU PLAN OBJET: 170, CHEMIN ASHBURN LAKE MUNICIPAL Par les prLwntes, un avis public est donn6 par lertuel le Conseil communal de The City of Saint john a Fintention d'6tud$er la madAcatfon du plan d'am6nagement municipal commesuit: 1. Modifier In designation, b I'annexe A du plan, d'une parcelle de terrain d'une superficie drenviron 70 hectares, situfe au 170, chemin Ashburn Lake, et portant les NOD 00305128, 00298422, j. 00297333 et D0298182, comme it est indique ci- dessom, afin de Ia falre passer de sectaw de rasounotil rrawks (hors du prhrdpal setteur de did ebppeareatb rkrerve Mhtdrre et secteur d'eraphd (daces k prbcW secteer de dEarehsppemesrd) a sedeur de resrarocies foraks (bars dim principal sedear de dfrdeppoesertr) et aecteur Wang" (door k pr6rdpal sedear de derefopparr Q 2. Modifier In designation, 8 I'arinexe B du plan, de la parcelle de terrain pr6cit6e, afin de In faire passer de secterr de ressaretu runisler (hors du prl N*W secteur der dd+sloppanrent), r6aw urbalae at scereur d7odretdes loardes (daces le prbrdpat sedeur ele dFrebppemedt) A secteurde renounces rrrases (hors; drrprlincoal sedeur de dilveloppearent) et sectesr d%WuFtrks Ioardes (dons it pdAdpal serteur de dEveloppsevent} Line presentation publlque du 4 1:4 projet de modification aura lieu tors 4P k I de In r6union s. ordinaire du Conseil r communal le 6uadl 16 mars 2015 Bans la Salle du ronseil, au niveau du sis hall d'entr6e, I 1'h6tel de ville. RAISON DE LA MODIFICATION Permettre 1'expansion d'une gravAre existante. Wuillez faire part au Conseil par 6uit de vos objections au projet de modification au plus tard le 15 arr11 2015 a $'attention du soussign6. Pour toute demande de renseignements, veuillez communiquer avec In bureau du greffier communal ou le bureau de service de la croissance at du d&eloppement communautalre S Phi tel de vale au 15, Market Square, Saint John, N.-B., entre 8 h 30 et 16 h 30 du Iuncil au vendredl, sauf les jours f6rkis. Si vows avez besoin des services en fran(ais pour une rdunfon de Conseil Communal, veuillez contocter le bureau du greffier communal. Jonathan Taylor, greffier communal 658.2862 ��:t,V Ifs .JL1M0rJ r e4fou04f 11 Ad ID: 7029439 Ad Legacy: 7625052 Current Date: Mar 03 2015 1 O:OOAM Start Date: 3/5/2015 End Date: 3/5/2015 Color: B/W Client Approval OK ❑ 39 Corrections ❑ WWdNw*Abcnjmvplp) TVpL Of ApplONOM bhml*dPbmAmNAMW rm&zBy4wwA=mba2* AmmmdWodlpBvWbm39CmMffm Conhd k&~Ion ❑ Momam 9bdkT/=pa%bka Vnion 8 at TOW01,7USI coodhimdum 0 cbtdwIR"*mUEmAvf Lemnejbrl4porllhm� XMthR&Mbsum arumor► ick &tqfLn&&r.zv r. mnaulting xnc- MzftAddn=ofApphmft(vffiP6"Co&) PD Sox 1046 Saint John. - - --- - -- H T6*:,= Nmbw 506-696-9m tv w d tb=a,~ DMblY VAWCUrCW LM. m&&p,A&wdm,(wmp"cW 270 Ashburn Lake Road, Saint Jolm, US FW&W 170 Agbbuxm Irks Road 00309122, 00295422, 00290182, 00297333 cm%; J Quarry / ftfimm/ Expansion of existing qm=y qMmLtlon ReWIFY RquLipoent M:j*m / pn3p"lywofprqww with aaaeciatsd exist Lions Ravel is vrham Reserve Rdctjqffzoowcfpt4vcft medi. :--=al Pnq=dZmftofPzcpw1y N nfy T=ndu*trl'a' I Vits a Quarry fttUre DMICpMMt Dourk" of Appkadon Signbus of Agm&pa Sim cfo Ike Bwomm Ups only .?900 k: T 19--OZL7 I Rovkwed by ENW DewkpmmW Offmx-- M Tmmavo o*&mmwm [I rAWPiW- 0 "Dolb" AL 0.2k wPA D OAMXI WJ,'94 "CM* CLOI WWWAIMO*LM U. =IMUMIL L-LCOW-Al GL4U MN kr UNWf14 Engfneering & Consulting .nc. Febm" 26, 2415 Jody XAffer Cq of Smut John Saint Jam, NB 40 Ashburn Lake Road tel: 506,696,9155 PO Sax 1045, Saint John, NE fax: 506,696.9158 E2L 4E3 reception @brunswickengineering,ce PUP-- 2005.01 R-M R8Z 7AWGAPPLICA3,70N, .f;VASMUR�.1�rrAEUROAJ% S.It'�l OH19r NB Please find enclosed out repast fnt the above referenced sift. Should You have any questions Please contact the undctsipa sit pout canvenieace. SRP 41 HST 82470 0884 RT00o1 IRONING APPUCATION 970 ASHBURN i=AKE ROAD, SAINT j0jfN, Na TABLE OF WNTENIM Pa�oe COVERINGLETTER ..................................... ............................... TABLE OF CONTENTS ............................. 1.0 INTRODUCTION .. ............................... 2.0 SITE DETAILS ..... ............................... .......... ............................... 1 2.1 Site Location .............................. 2.2 Current Site Conditions .......................................................... ............................... 2 2.2.1 PID 00305128 . ............................... 2.2.2 PID 00298422 .............................................................. ............................... 3 2.2.3 PID 00297333 .............................................................. ............................... 4 2.2.4 PID 00298 182 ............................... 2.2.5 PID 00298455 (not part of this application) ................. ............................... 4 2.2.6 PID 55202774 (not part of this application) ................. ............................... 4 2.2.7 PID 00298307 (not part of this application) ................. ............................... 4 2.2.8 PID 00051706 (not part of this application ) ...................... .................... 4 2.3 Geological Conditions ........................... ............................... 3.0 EXISTING OPERATIONS ........................... ............................... .. 3.1 Permits & Approvals ........................... ............................... ........ 7 ......................... 3.2 Quarry Operation Facilities .............. ............................... . 8 ............................ 3.2.1 Blasting & Drilling ................................ ............................... 3.2.2 Crushing Operations ............... ............................... . 9 ..... ............................... 3.2.3 Wash Plant Operation .............................................. ............................... 9 3.2.4 Stockpile Yard ............................................................ ............................... 9 3.3 Operational Procedures 4.0 CONTINUED OPERATIONS ........................................................... .............................10 4.1 Stormwater Management ...................................................... ............................... 12 5.0 FUTURE DEVELOPMENT ................................................................ ............................... 12 6.0 PROPOSED MUNICIPAL PLAN AMENDMENTS .............................. .............................12 7.0 PROPOSED RE- ZONING .............................................................. ............................... 13 8.0 REHABILITATION .......................................... ............................... 42 9.0 CONCLUSIONS I CLOSURE .............................................................. .............................15 Appendioes A. Drawings 43 RUZOAWWAFMICA270TI 12VASIMURtVLA=jqOAD SAMTJOA.M, NB 10 EV7RODUM17ON BrunMcL Engineering & Consulting Inc. has been retained by Debly .Resources Inc./Debly Enterprises Livaited ( Debly) to provide en&mcdng services related to the she design and development of several parcels of land off of Ashburn Lake Road and Rotheuay Avenue. As part of the work, mveW p unels of land owned by Debly require rezoniW unicipai plan amendments. The need to have a muniripalplan amendrneat and re wn'ng of ]ends adjacent to the existing quarry limit is to allow for continued quarry operations, as the operational bedrock working face of the gassy is at the property boundary which corresponds to the zoning boundary between I Indusuld (existing facilities and quarry) and RU (rUcal Zone) and FD (future development). This report is being submitted with the rezoning and municipal plan amendment application as a mesas to describe the current operation, its vahte to the Saint John market and its continuing benefit to the constwction sector in Saint Jobe. This report descttbes the current site conditions and operations that are carried out at the existing quarry and the long term plan fox this group of properties. With the approval of the proposed municipal Mendment and subsequent rezoning, the operation of the quarry will remain relatively unchanged from the current actmlt is and procedures as all the f,,cLlm s are in place to operate a rock quarry and processing facility. Thee expansion of the quarry limits with the re- zoning and municipal plan amendment will not equate to an increase in production at the cp =y, as operations and production is directly belated to market demand and the local economy. 20 SIMDE'TAILS The overall site is mad:, up of several parcels of land owned by Debly. The parcels included in the site are PID 00303128, 00298422, 00297333 and 00298182. See sketch 1 & IA for an overall site plan. Al Site iomdan The site is located off of Ashburn Lake Road, with the parcel (PID 00305128) having recently be changed to medium industrial 94) and heavy industrial W for asphalt plant and access mad. PID 00305128 is the euttent access to the remainder of the parcels identified as PID 00298422, 00297333, and 00298182. The entire group of properties owned by Debly are bound to the north /wesrby the Route 1 highway, to the east by the CN RaR line and beyond the rail line by a mix of commerad and residential properties. The southeast coiner of the parcels borders Marsh Creek and the southern end is bond by other industrial zoning Properties identified by PID 00298455, 55202274 and 00298307 ate currently residential properties located to the east and owned by Debly. These three parcels are not part of the present application. See attached sketch 1 and IA for a plan of the group of properties prom and cutrent zoning associated with this report and application. 22 Curvet Site Cand kkm Currently parcel PID 00305128 is residence to DebIy Resources/Debly Enterprise'$ (Debly) asphalt pest, existing quatiy operation, mate stockpile area, adminiatraum offices, Weld shop and heavy equipment maintenance shops. Parcel 00305128 is approximately 25.34 hectares in size and is currently zoned medium indusurl (&V which allows for the storage yards and shops and the asphalt plant thatis cu*rendy classified as heavy industrial (IT. The existing quarry operation operates as a non-confoxmimg use in these zones. Parcel 00305128 is located south -east of the existing highWap ate 1, north-cast of Ashburn lake Road and north-west of Marsh Creek. To the north -east are pat+cels, PID 00298422 (38.7 hectares), 00297333 (5.12 hectares) and 00298182 (0.607 hectares), which are owned by Debly and are being proposed for rezoning to allow for the expansion of the existmg quarry operate and ultitoaWy future commetclal and /oar industrial development:. Other parcels owned by Debly adjacent to the proposed quarry are 00298307 (2.22 hectares), 00298455 (3.02 hectares) and 55202774 (which is cmrmdy attached to PID 00298422). See attached sketch 1 & 1A for PID locations and sketch 5 for existing inftwtr=ture locations. 2 45 2.21 BUL64WIM The cement site cm3ittions for PID 00305128 is primarily developed, consisting ofpaved driveways and parking lots, stock Pilo, storage and lay down yards, vrkh the western portion of the property being a heavily vegetated green space. The developed portion of the property is relatively flat and encompasses, the majority of the soudu= portion of the property. The elevation vats in the developed, portion from +3 mettes to 30 metres at the northern edge of the property. The ekvation +3 rnelras correspond to an existing watercourse which is a tributary to Marsh Cheek, Water runoff from this arta runs to the south acid east of the parcel and eventually enters into a tributary or ditecdy into Match Creek. The southern edge of this parcel is within the flood zone as defined by being below elevation 3.44 metres. The thickness of overburden sons along the central and northern edge of die property are relatively thin, (<.Omettes) with organic soils and fine grained soils infill ing depressions in the bedrock. Bedrock outcrop's visual in most areas of this parcel with the exception of the southern edge, in the #food zone as soil conditions consist of marine sediments with a thickness greater than 3.0 metres from ground sutF M The average grade across this parcel is between 1 and 5 %. Parcel 00298422 is primarily undeveloped, with the exception of the southero edge where the working rock face has enc coached on the parcel boundary, and where a section to the southwest is being used for storage areas. An access road was established though a portion of this parceL The parcel remains mostly wooded and undeveloped outside of the areas mentioned above. The trees present on the site have no market valve, g�aen their variety and size. This parcel has a peak elevation of approximately +65 metres. The runoff drains naturally to the west towards Route 1 highway and to the east towards a low lying wet area within PID 00298455. The low lying area drains towards the ditches along the CN Rail Line which drains directly into Marsh Creek. 3 ., Parcel 00297333 is similar to 00298422 with the exception that the rnnoffnaturally drains to the north and northwest towardc Route 1. The parcel is considered lightly wooded and the area is fully vegetated with signs of previous tree harvesting operations. This parcel. is entirely undeveloped and has a peak de don of appz=matdy 45 metres and drops to 30 metres near the northern property boundary. Bedrock can ba observed at surface in many locations and it is esumated that overburden sod thMmesses are less than 1.0 metres. G 7 111 IYT Parcel 00298182 is relatively small in size and borders a developed property to the north which is used as It vehicle repair shop. The elevation ranges between 10 and 20 metres, with the namml drainage being directed to the east towards the railway ditches. l i�l�� r r ♦fr { r ♦� •♦ •tf r r r 'This parcel is undeveloped and is considered to be in the flood playa as described by the City of Saint john. Currently there are same areas which water collects and ponds prior to draining to a ditch and into Marsh Creek. Soil conditions are assumed to be marine sediments in excess of 3.0 metres tihiclr. 2.26 P1D =MLfgor rt ofrhr This parcel is attached to parcel PID 00298422 as a means of access from Walsh Road. This parcel a currently developed with a sine residential dowelling and garage, The property is natively #tat with the water table being near surface. 228 PID QAASIW (W , mod ) Parcel PID 00051706 is an access from Ashburn LAm Road to PID 00305128. 4 47 23 G=AV. A I Ca aw The geology associated with the Ashbum Quarry as ;mapped by the Depart mmt of Natural Resoutces and referenced as `Johnson S.C., Mcirood, M.J., Bart, S.M. and Whitey C.E. 2005. Bedrockcgeolqgy of Saint John area (NIS 21 G /08). Saint John, Kings, Queens and Charlotte Counties, New Brunswick Department of Natutal Resources. Minenh, Policy and Planning Division, Plate 2005 -31 ", is classified as a Brookville Gneiss from. the Middlc Neoproterozoic age. The Brookville Gneiss can be described by h .ving dark gay to pinkish, fine to medico wed, banded and locally migmatit pat pws with minor talc- silicate, marble at quartzite layers; grey gmuodiontic to tonalidc orthogneiss with locally abundant biotite schliexen and asnphbohte; the gneiss are locally intruded by gmaodiorite, pegmatite and diabase. See figure 1 for representation of geology in this area, as mapped by the Department of Natural Resources. Figum I - Ashburn Ldm Road Geology leap 11iis type of bedrock is known to be relatively massive and has a specific gfiavity of approximat * 2.68 to 2.72. Laboratory testing on the aggLeptca produced at this aite dmm the rock is compctent with a high resistance to abrasion, fiietze tbawr and chc=c al attack. These are desirable mastics for highway &ad road construction aggregates as well as asphalt aggregates, which have higher physical property requirements and ped£nr ngr= expectations. The aggregates produced at this site meet all physical specification properties for consa ction and asphalt aggregates as required by the City of Saint John and the Department of Transportation and ]nfrastructure. 10 E'SrW OPMU77OAT The existing quarry is owned by Debly Resources Inc. and has been operated by Debly Enterprises fot the past 15+ yeses. Yearly aggregate production averages 250,000 tonnes per year, with almost all aggregate products being supplied to projects across the soudu= portion, of the province with a focus on the greater Saint John area. Aggregates produced at this quarry range from bedding stones, highway quality aggregates, rock ptotection /armour stone, sands and asphalt aggregates. The quarry operation supplies directly and indirectly to City of Saint john through construction projects, direct purchase agreements with the City purchasing agents, aggregate supply agreements on tendered road and pipe projects and supplying other contracts working on capital projects within the City. The same is true £or private developments and other projects in the greater Saint Jolla area. The existing operations at the Ashburn Quarry are typical for It quarry operation which includes drilling and blasting stock, processing the blasted rock into diffiereat sized aggregates with a crusher and wrsh plant, and stockpiling finished product to be used on differemtprojects. See sketch 5, for a site location plan of existing conditions. 11 .d°armfre &Appromb The Ashburn Quarry currently operates with a Certificate of Approval (COA) which allows the quarry to operate complete with blasting and crushing operations. The COA is administered and regularly reviewed by the Department of Environment and Local Government (DELG) with regular reporting requirements as part of the conditions to opetatc. T 50 The reporting consists of monthly surer of all compLdm rcceiv ed frog local neighba m related to the quarry operaioon, a sur atwly of envitonmwe al spills and releases, and a summary of each blast that occurred during the previous month at the quarry. In addition to the monthly blast summary, each blest is monitored with a mining= of two blast monitors which measure both ground vibrations and air pressure (shock waves) caused by blastin operations. The DELG has set maximum allowable peak particle velocity for any b1nat to be 12.5mm /s and the air pressure equivalent to 128dBL Within 24 hours of It blast the data obtained from the blast monitors are sent directly to the DELG for review. In addition to the COA ,issued by the provincial government, a Laud Excavation Pennitis obtained each construction season from the City of Saint John Building and Technical Services. 12 Quanry' Opetntion Pkcfiti -jr The existing quarry operation is well established and has been operated by Debly fair the past 15+ years. The quarry operation is managed and operated entirely by Debly with all sutvey, dtillin and blasting, crushing, washing being conducted by their own crews. .%21 Debly owns several air rotary track mounted rock dtills, which are used to create boles in the bedrock, along the working facie of the quarry, to be used with the explosives. The drillers place holes at locations as per the blast design which is created by the cet i$ed blaster and verified by a ProfesdoiW Engineer, who will perform the blast monitoring and reports. Each blast is designed based on a number of vat6bles, some of which include; height of rock Ewe, requited /desired volume of rock, size of blasted rock, distance to existing facilities and residences, and other minor considerations. On average, each blest carried out at this quarry in the past 5 years has 10,000 metric tonnes of blasted rock. All blasting activities are in full compliance with requirements set out by the Department of Natural Resources, the New Brunswick Department of Environment and Local Goven=unt end the Occupational Health and Safety Act and Regulations. 8 51 IAR Debly owns and operates a state of the art seam mobile c nm&ing spread which consists of jaw and cone crushets, vibrating ,creme and stacker conveyors. Included in the primary crushing equipment are dust suppression features which help keep fugitive dust to It minimum. Water is supplied to the crusher by a shallow onsite well. The hours of opemfm for the crushing operation Pre typically between lam and 8psut which are compliant with the City of Saint John's pits and quaries by -law. J.23 tfoft To firrthet procros aggregates beyond the crushing activities, a wash plant has been i These stockpiles not only serve as a visual buffer hom adjacent properties on McAllister Drive /Rothemy Avenue, they also fu motion as P sound barrier, reducing the overall noise observed by the neighbours. 8w OPWA Pmcedivea As patt o£the day today operations of the quarry and processing facilities several steps and pre- e»utions are baker to prevent disturbance to the public and neighbouring properties. These steps include M paved yards and driveways into the faality with the exception of the quarry floor where processing ftl= place and where stoclq*ir ate located The paved surfaces are swept regularly to prevent the dust f can becoming air borne and to minimize the chance of creating slit laden runoff ding storm events. Sweeping the driveways, m particular helps keep mud and debris from being flocked onto public streets. Non -paved areas are watered during dry periods or as deemed necessary in the sum"= to n mu=e fisgtive dust (dust leaving the property) being generated due to equipment and trucks. Water is obtained onske ftom several axon - potable wells. The crusher also uses water £zom these wells to spray the aggregate being processed to help keep air borme. dust to a minimum Stockpiles are located along the pemneter of the property and act a visual, noise and dust battier ftopu the public and neighbouring properties. As required by the City of Saint John by -law, operation of the aggregate processing £acility is carried out between 7:00 amp and 8:00 pm Monday to Fridays, with the exception of holidays. It is not anticipated that the hours of operation will change. IftiO CO.NTINVED OPHRA221ONS To continue with the dent quarry operations, the adjacent parcel must be rezoned to accommodate the existing quarry expansion. The existing quarry has a properly established working mck face that maximizes blasting eyries with a large rock face that is oriented in straight lines with consistent benches. The ezysting woddag rock face is cuttendy angled in such as way as to minimi4e vibxafu ma during blasting procedures, while maintaining an efficient woJdng area that maximizes production and reduces the risk of blasting damage. 10 53 The current working rock face runs east to west, in a direction that is petpendwukr to the bedrodes Peak This worldng faee, directs blasts back towards the stoeq?iles and not towards RothesayAvenue, should there be fiigidve fly rock. Also, the back side of the worldng face will experience the highest vibrations due to equal and apposite reactions caused by blasting and moving or "throwing" the bedrock away fi+om the working face, The bar} side of the current working face is vacantundeveloped l and, so vibrations are dampened and absorbed by the swing bedrock with negligible to no writ to the neighbouring properties. The sound created during a blast is known as an air blast or overpressure said will geuemIly be hWuw in a direction perpendicular to the blast face. With this quarry the air blast is directed to the south, with a minima n distance of 450 metres to the neatest sttuctare. With the proposed expansion, the working face would remain in app=dtnately the same orientation as the existing face, and the length of the working £ace would vary depending on the eastern. bedrock slope and the western end of the property. Currently, the working face is removed in two parts, the top half of the working face and the bottom portion, this is also known as `benching". This is to maximize drilling and bleating breed on geometry and limitations. Future work will most likely require two to three beaches as requited, given the peak elevation of the existing hill. As the quarry's working face advances into the hill, the location of the crushing operation will follow to minimize the distance between the blasted rock and the crusher. Likewise, the stockpiles will advance with the progression of the working face. It is estimated that the working face currently has a length of approximately 200 metres long and a working height of 25 metres. As the face puVesses, this height win inmase to a maximum of 57 metres which corresponds to the peak elevation of the hill, Drawing sketch 7 shows point values of anticipated cuts from wasting surface to final design grads, Based on existing elevations across PID 00305128, 00298422 and 00297333, the total estimated volume of rock to be reahoved fiom: this existing and proposed quarry footprint is in the order of 9.8 million cubic metres which equates m just under 2 fi milke tonnes of material. Given current market demand, this gives the total quarry and estimated life of approximately 103 years from today. 11 54 r.l Sl+ar�rw3at�l�f�ts�me�t The stormwAtet generated at this site is currently stored in the quarry floor, where the bedrock has been overt - blasted which created voids in the rock, The water stored is the rock voids, then dowly petro]ates through the watercourse buffer soils which are sandy ants that Dave a lowerpmmsbitty than the blasted rock, al Ow*g the st truvWer to be attenuated As the quarry floor expands with the progression of the working face, the available storage volume will also increase. At some point, the avid-ible storage in the voids in the quarry floor will not meet the runoffvolurnes generated and a pond would be required. Sketch 10 shows the cmceptual location of the proposed stormwater pond With a pond of this magnitude, it will most likely be constructed in phases as the storage demand requirement increases with time. SO FUTUREDBOWOPAM7 With the stmte& location of these properties, the residual value of the properties will not decrease when the rockresoume is removed, thevalue will increase given the centralized location and proximity to both industrial and commercial zonings. See sketch 12 for a conceptual site layout plan for a proposed future commercial development d:0 PROP SBDA 'TWCIPAL PLARrAt dMID1M,.Jn For this application, we are proposing to move the Psimaty Developurent Area (PDA) boundary to the south property boundary of PID 00298422 and the south and east boundaries ofPID 00298182. The proposal is to amend the future land use designation of the PID 00298422 and 00295182, as a result of the proposed relocation of the PDA, this property would then be located outside the PDA boundary and the Urban Reserve designation could be changed to Rural Resource. The proposed amendment would align the land use designation of this property with the adjacent PID 00297333 which is currently outside the PDA boundary and classified as Rural Resource. 'Me proposed amendment would then allow for the zoning of the PID's to become " PQ" Pits and Quarries. (See attached sketch 3 for a site plan showing the existing land use and Municipal Plan PDA line. See attached stretch 4 for a site plan showing proposed land use changes and Municipal Pl-� adjustments for the PDA line and land use desigmfims). 12 55 Currently PID 00298422 has several laud use designations and is bisected with the Plan Saint john PDA boundary . The entreat land use designations within this parcel am beg" industrial, rural resource and utbrn reserve. PID 00297333 is primarily outside the PDA boundary and the future ]arid use mapping indicated that property is identified as rural resource. A smal1ex section of the parcel is within the PDA and is ideatcfied as urban reserve. PID 00298182 is mostly within the PDA boundary and is currently classified as urban reserve, with the exception of small portion on the west end of the parcel. PID 00298455, 55202774 and 00298307 are currently urban reserve and will remain as such. 7.0 PROPJSM aWZ0IMVG Currently the zoning for PID 00305128 and the southwest corner of PID 00298422 is zoned for IM Medium Industrial and a portion of 00305128 has Heavy Industrial zoning to accommodate the stationary asphalt plant. As a note, the previous zoning for PID 00305128 vw heavy industrial (1-2). Given the cnttent operations of the quarry and constructions business, the Heavy Industrial zoning better suits PID 00305128 and the mestem portion of PID 00298422, as the Heavy Industrial accommodates more activities which compliment and go with the current site activities. Currently, there are several land uses at the site that could be classified as Heavy Industrial use such s s bulk fuel storage, outdoor storage of a variety of products ranging from concrete and scrap metal. and the future possibility of a concrete plant. The bulk fuel storage is related to bulk diesel storage tank on site which provides fuel to Debly s large truck fleet (70 +) and heavy equipment which is based out of the site. With the existing metal shop on- site, metal scrap is salvaged from diffeteutprojects and returned to the sine far processing. Processing consists of NdvRSMg pnecxous metals, unique steel members and general parts that can be used with other pnts of the operation. The salvaged metals are then used for maintaining and rehabilitation of the existing heavy equipment and truck Beet, as well salvaged metal is used far temporary measures such as shoring an pipe projects. Any metal that is salvaged and deemed unnecessary is then recycled at one of the local metal recyclers. With the industrial nature of projects in the City, and the strategic location of this site, it is not 13 56 unreasonable to a" a mobile concrete plant at this site especially since an asphalt plant is fa" nxore intrusive and noxious than an concrete plant. By way of rn example, asphalt plants are required to conduct regular scheduled emission besting to ensure that air emissions ere below set st mxlards, which is not required for concrete plants. Based on the above items we are proposing to change the Industrial Zoning to Heavy (14 and not Medium (IM)as has been designated by ZONES]. The ma)otsty of PID 00298422 is currently zoned Rurr1(ELq and Future Development (FD). PID 00297333 is currently Rural (RU), PID00298182, 00298455, 55202774 and 00298307 is all Future Development (FD). For this applicrtion we ate proposing to rezone PID 00298182, the eastern and southern portion of 00298422, 00297333 to PQ Pits and Quarries to match the current and future operations, which allows for the progression of the quarry operations. PID 00298455, 55202774 and PID 00298307 can remain as Future Development (FD) as they will fall within the buffer of the quarry operation and there is no need to remove Lock from these parcels as they are currently below future conceptual grades. See attached sketch 1 & 1A for previous and current zoning mapping and alxtuh 2 for proposed rezoning boundaries. A variance will be required for the mandatory 50m buffer between the Pits and Quarry am zoning and it Industrial zone on PID 00298422 and 00305128, as the 50m buffer will affect the existing operations and rack face of the quarry. Both proper es affected by the variance are currently owned by Debly. AD AHAMMUTAMN As with any pit and quarry site, rehabilitation will be conducted with the progression of the quarry floor: The type of rehabilitation will not be typical as the site is being designed and constructed to become a f ftm commercial/ industrial development: Rehabilitation of the site can be completes along the edges and buffets of the quarry which will improve the site distpitces and act as visual and sound attenuating buffers. To rehabilitate &e quarry floor at this point is not possible as the stockpiles can not be located too fat from the wash plant and asphalt plants. In the I5 to 20 years it may make sense to move the asphalt plant and wash plant closet: to the rock 14 57 fate, however to do that in the neat fixture will not maU operational sense. Given that the quarry is also a base of operations fat other Debly Enterprise and as such has a need for pipe yards, parldng, and other storage f Ldlides, the natural location of this storage will be the quarry floor so As not to be within the footprint of the enpanding quarry. As Debly Enterprises grows its aggregate business, then► the need for quarry floor space is increased to sat+efy the si Le of the stockpiles that will be zcquirt4 Debly will make a commitment to rehablhmte and install landscaping features along the perimeter of the property as the gvatrp progresses and will review rehabilitation of the quarry floor in the future. See sketch 11 for rehabfttion plan, 9.0 COpjCLVSlO ,-v% /CLOSUA.?? The existing Ashburn L41m Quarry is owned by Debly resources and operated by Debly 8ntetprises Limited. They have an established operation with all infrastructure, procedures and practices suitable for a quarry operation. f5 0 BUSINESS ZONE Q INDUSTRIAL ZONE Q INSTITUTIONAL ZONE Q PARK ZONE 0 RESIDENTIAL ZONE (Rf) Q RES 0ENTIAL ZONE (R52) Q SPECIAL ZONE 59 v BRUNSWICK V0, CLIENT., w,rl6„m wxaa rose. Tae. Ya.hb{M6am ASHBURN LAKE ROAD, SAINT JOHN � I'RR17..II3CT; RE- ZONING APPLICATION t ASHBURN LAKE ROAD, SAINT JOHN. NO 024YYIFki: ZONING -PRE ZONE SJ BRUNSWICK V0, Engineering & Consulting Ina w,rl6„m wxaa rose. Tae. Ya.hb{M6am eJ: eaanave,n; DRAWN BY: DATE; KW 08—JAN -201 SCALE, MIDJECTW.: 1:5000 2MDI REVIBICN: BdCETCH: 2 EKI ED ti IL ROUE 1� 71, RU I l � PID 5520&Sm Pro 00288/$) LIEBLY LEI PID 00287933 FIH7 Dl�lr 1� Plo za l^J DEELY EBLY g 0028M 8914 PID 00051888 1 Y 1M Fc r 1 + CLIENT: PID 55172938 ASHBURN LAKE RDAD, SMNT Jnwm b PID ! 1 Pao,lECr. PID 00990987 = 992MMO RE— ZONING APPLICATION DWLY 1 ASHBURN LAKE ROAD, SAW JOHN, NB e bfL4MVINCk � - AV AV�r � v PID 55207M = 1 ,` _ 1 1 ZONE SJ ZONING PID � P0028B3D7 LEGEND DESLY ' J D Q COMDOR COMMERCIAL ZONE (C) BRUNSWICK GENER AL COMMERCAL ZONE (CC) RsreE9E Enl0neern9 & ConaulLing Inc. ar.hrm w ao.d PO O. ine. sxe.un Is�.'ea D FUTURE DEVELOPMENT ZONE (FD} � >.�emaw.etee �: msrxalee [] HEAVY INDUSTRIAL ZONE (IN) DFAVM ffY: DATE Q MEDIUM INDUSTRIAL ZONE (IM) I t. KW OB— JAN -2015 Q LIGHT INDUSTRIAL ZONE (1L) BrwLE: PROJECT Kb-- Q NEIGHBOURING COMMUNITY FACILITY ZONE (CFN) � 00 5 0 D 100 200 3DD B��I 1:50 2005.01 C� RURAL ZONE (RU} s�rc� 1 1A we RU IL IL IH IH PID W051898 PID551729M PIDD04mm PID 55¢07294 LEG= . ...... D CORRIDOR COMMERCIAL ZONE (CC) D PITS & QUARRIES ZONE (PQ) Q FUTURE DEVELOPMENT ZONE (FD) D HFAVY INDUSTRIAL ZONE (IN) Q MEDIUM INDUSTRIAL ZONE (BA) [� UGW INDUSTRIAL ZONE (TL) Q NEIGHBOURING COMMLINIfY FACILRY ZONE (CFN) D RURAL ZONE (RU) CC PID 00005128 DEBLY I 1 ,Olt PID I s52Des1a PID 0029"n ' IH DEBLY SID 00287398 DEBLY PID 00298414 !- FD /I <\ r` r CLIENT: p ASHBURN LAKE ROAD, SAINT JOHN PROJECT. D P 2MM D 1 ! ± RE— ZONING APPLICATION DEBLY ASHBURN LAKE ROAD, SAINT JOHN, NO r . A DRAWINQ vA PROPOSED RE— ZONING �� ` R � • PIDS 000290M. PID' _ DAY' BRUNSWICK 1 tom° EnglneerkW & Conaufting Inc. ea we emace..Iesr .eom r DRAWN BY: y 1 DATE K4AJ 06—JAN -2015 SCALE J.,WW ME1R>C S=r!; PROJECT NO.: 100 50 D 100 200 300 1' 0 2005.01 firvm N: sla rcH: 1 2 61 C.� Roure � 1 dr r ko r e 4 � r � r � � r r } rr ss Dada Plo zx EBLA PID �9i338 ggg , � DaEBLY / PID a03a517B PID DEBLY ` 00 S OMM14 do PID OD0518B6 , � «r � � � � � A is air PID 551724T8 ASHBURN LAKE ROAD, STUNT JOHN C PNalECr. PID 00430987 PID RE—ZONING SDEBLY AHUR LAKE MAD. SAINT JOHN. NB PV DRAWIN& ¢� EXISTING LAND USE PIDSS¢DrAM PLAN SJ PID 5520 PID °°F°aw BRUNSWICK ar�V � L ROPERTY BOUNDARY Engineering & Con6ultMtg Inc. PRIMARY NDARY (PDA) RDn+Ee�TAV�IUe 40r e0�.�U"PR .M0u�lMLS*lJA., ems AREA BOUNDARY (PDA) Olmf m-am X11 `11 opt cen a�e.• 0 HEAVY INDUSTRIAL s 111Y1 1r]� LIGHT INDUSTRIAL }E; DMWN ay. DATE '° �( KIM 06- JAN -2015 Q URBAN RESERVE / �rT1, BGLE: PROJECTMe =PARK k NATURAL AREAS 9rJte.1:9000MEIPIC © 1:5000 RURAL RESOURCE 100 50 O 100 200 300 REVIBfoN: SKETCFt 2005,01 1 3 WA dO f ' ♦ M1 i r oclsnNC PI0MNi1' � r DEVELOPMENT AREA { P BOUNDARY (PLAN Sj; { J Pto { ` [ 55206510 1f PID 00296422 � OROEINTIM�• � OE9LY % = BOUNDARY • r OESL� PIDM S28 DEVELOPMENT AREA D x f +♦ RR { a` 00290414 i PID 00051896 FII 4 �' "` �-� gi 'ter 0 , GLIEN7: PID 56172930 v 5s AsHBURN uw PROJE¢r: PID C RE —ZONIP P100043098f 029884665 1 A5HBURN LAKE OBB ol9tluillG: M U NI I PID 5SWTAW AM PID to S°' � BRI 1 F�SYQ DEBLY �PRIMARIY BOUNDARY PRIMARY NDALOPMEM pmMEeAYAti1;MUE ar.M1mmthw.mum AREA EOlMOARY (pp1) d;��, =HEAVY INDUSTRIAL oRAxm 9Y: Q LIGHT INDUSTRIAL L KMJ 0 URBAN RESERVE =PARK & NATURAL AREAS � SCALe 1,.5= NEW 1;5000 Q RURAL RESOURCE 100 5o 0 100 200 app REVisM: 3 63 f t F, i III c:__ D E PIDOOD51898 PID 551 72839 PROPERTY BOUNDARY `SEX. BUILDING OR FIXED 'STURCTURE [=EX. STOCKPILE AREA /—v EX. MAJOR CONTOUR: 25.Om -� EX. MINOR CONTOUR: 5.Dm LIMIT OF FLOODPLAIN: 3.44m ROUTr, KP LE OPATI k r. w7E PEAW _,..-� _,,,mil, -s f .i j} PIDW29i383 r Dmy -%w I •4 PI OD3C514B =- ; , LOCATION OF EXPLOSIVE MATERIALS' _STdC _.-�"' - -.�. (PERMIT IN PLACE WITH DNR) r LOCATION r. ., s ,•.,�. -_✓ r-' _p - 1^ f 0 PID PID�� + ^ S D0D 5 ESLY PID 53207294 PID 00298414 Q PID 55206510 I � PROJEGi: RE- ZONING APPLICATION ASHBURN LAKE ROAD, SAINT JOHN. N9 DMWND: EXISTING SITE PLAN ROM BRUNSWICK Ul � LMQ%RDPMTY BOUNDARY LL EX. BUILDING OR n= STRUCTURE L__100NIMUCTION BUFFER (F MM 1R AND VIMIRAT M m RWM 65 LIE��1� PFtWw : RE- ZONING APPLICATION ASHBURN LAKE ROAD, sAiNT JOHN, NB BUFFERS AND SETBACKS BRUNSWICK MEngineering & Consulting Inc;, Wp k- L&-R-. poem /Me, erJft NB e340 e meaeawee W: MLADIM RAWN BY: DAM REM": BM UR _ e Vw I * IL ± ± t PID tC+ PID 00298422 p R TAY � '�.Of•f �- `8 ' PID 00297383 C� I ii 't IPA 'o OEBLY PID ' - PID 003051x8 DEBLY 00298414 PID OOOSS898 \\ �� 7% CIIENF PD 55t72938 \ \ a r ASHBURN LAKE ROAD, SAINT JOHN I• l PROJECT` PID RE- ZONING APPLICATION PID00480987 Y ASHBURN LAKE ROAD, SAINT JOHN, HB C• � o V PV DMA MINA CUT GRACES PID 55207M PID 5 10 ! BRUNSWICK d . DEBLV I PROPERTY BOUNDARY, ETglneerin g & COnsu Rng Inc. ... -j E%. BUILDING OR FIXED STRUCTURE ROT1aearauENUIt � M nw �I .�ntwaaarotd,Gle.trnsc.,erel�� CONSTRUCTION BUFFER (DOSING WM AIIG MMEfaTIdM TO MDGMNj ?: � rt soceGSMICGTDATM 10 S�E41�, DttaYm OY: DnYe KMJ 08- JAN -1015 ESTIMATED VOLUME 9,649,481nr' _-rf1 E: MAXIMUM CUT DEPTH 58.9m A SCALE: tam MPM PROJECT No_ 1:5006 5LAPE RANGE 1.47E TO 7.25:1 100 50 0 2005.01 100 200 30 0 pEVISION: SKEMH: 7 � • • MATCH TO EXISTING GRADE (TOP OF SLOPE) 1 TOE OF SLOPE 1 l 1"01C �1.0% �\ PID 0029SQ2 IEEILY OF SLOPE��\ y PIC omoBt2a DEBLY Pr0000ste9e MATCH TO EXISTING -/I �� —� -- GRADE (TOE OF SLOPE) �f PID 55772895 V � G_ o PID PID 00490967 A 00286955 _r. In OEBLY PID 55207294 PROPERTY BOUNDARY ^SEX. BUILDING OR FIXED RDTHWEMYA4 eR@ STRUCTURE L CONSTRUCTION BUFFER (ENO TIM Alm Vwamm To R" --TOE OF PROPOSED SLOPE 67 -�' PID00297999, r DEBLY , '1.Ox `TOE OF SLOPE `MATCH TO EXISTING GRADE / (Top OF SLOPE) / r I TO EISTING GRAZ OF SLOPE) PID 58208510 PID 002DN14 T-1 \�� CLENf: rA■ y� 7�j V g� •I�! ASHBURN LAKE ROAD, SAINT JOHN PRMMCT. RE— ZONING APPLICATION ASHBURN LAC ROAD, SAW JOHN, NB wUVAI'm GRADING PLAN BRUNSWICK ImEnoneering & Consulting Inc. WA0bu L.UR.d.M" rN lN5.NJ,e.NggLN4 sm.mutsepw Temntm DRAWN BY: DATE: ,[ i(MJ 06— JAN -2015 SCALE' 6 1.5000 PRCJECTNa.: 2005.01 9G4LE 7:600D METRIC 100 50 0 100 200 300 REwsIDN: sRETCt1 1 a SITE SECTIONS NORTH-EAST SCALE HORZ 1:10000 VERT 1:100 MM-_- mmmm smmmm =ME MME- BRUNSWICK - om� l . �OMWM1 l�r Rwd, PO Sr 10.801!1.5 [� F5L�2] {,j [J + IM.:ABJfl.fl8lf �'.a97M DRAWN 6Y: DATE KMJ 0e— JAN -2af5 SOLE 1:10000 HErMC SCALE PROJECT No.: SECTION AL.K;NNENT NORTH —EAST 200 100 0 200 400 600 AS SHOWN 2005.01 REVe10N: SKETCH: MM-_- ■�1 =ME MME- BRUNSWICK - om� l . �OMWM1 l�r Rwd, PO Sr 10.801!1.5 [� F5L�2] {,j [J + IM.:ABJfl.fl8lf �'.a97M DRAWN 6Y: DATE KMJ 0e— JAN -2af5 SOLE 1:10000 HErMC SECTION - -=� - -- -- LOCATION PLAN 4 mmm SITE SECTIONS NORTH - WEST SCALE: HORZ 1 :1000 VENT 1;100 =0- ASHBURN LAKE ROAD, SAINT JOHN ACT: RE- ZONING APPLICATION ASHBURN LAKE ROAD. SAINT XHN. NB DRAWIN& SITE SECTIONS BRUNSWICK Engtrmertng & Consulting Inc, a R j � �OMWM1 l�r Rwd, PO Sr 10.801!1.5 [� F5L�2] SITE SECTIONS NORTH - WEST SCALE: HORZ 1 :1000 VENT 1;100 =0- ASHBURN LAKE ROAD, SAINT JOHN ACT: RE- ZONING APPLICATION ASHBURN LAKE ROAD. SAINT XHN. NB DRAWIN& 01 SITE SECTIONS BRUNSWICK Engtrmertng & Consulting Inc, a R j � �OMWM1 l�r Rwd, PO Sr 10.801!1.5 [� F5L�2] {,j [J + IM.:ABJfl.fl8lf �'.a97M DRAWN 6Y: DATE KMJ 0e— JAN -2af5 SOLE 1:10000 HErMC SCALE PROJECT No.: SECTION AL.K;NNENT NORTH —EAST 200 100 0 200 400 600 AS SHOWN 2005.01 REVe10N: SKETCH: T g 01 r \ \ I tJ i SITE DRAINAGE SWALE OUTLET TO 5fORMWATER POND. 01 01 01 i t----- - - - - -\ i 0 i CLIENT � V E ASHBURN LAKE ROAD. SAINT JOHN tt Cz RE— ZONING APPLICATION Il \ ASHBURN LAKE ROAD, gApr JOHN, NB f STORMWATER PLAN QUARRY OPERATIONS PROPERLY BOUNDARY BRUNSWICK R0TW4AyAV0%e Engineering & Consulting Irr_ 1 9CONSFRUCnON BUFFER �aAAu Lr A..AMD..IM,9r .im ��a 0mnwc tI� AND veceTAlloll m �mene�csr.Geou NiI® F DRAWN BY: DATE r KM1 06 —kW -2015 SCNE 1:'5000 NERM � gGy -B PROJECTN.: 100 SO 0 100 1:5000 2005.01 200 300 REV�sroN: s�Ercr� 1 70 We Tr ,. /. - • 5 0r HIGH \ / • 3:1 SIDE PES ``• N�ISHI TREES ED ALONG HYDROSEED TOP \\ pID 552DBSID PID DD298M DEBLY PID 002DY339 r y 3 1 PI D� 128 DEBCY y PID $ 000:984114 ^ 7 e l7 I PID DOO51698 F/` �t,. ' f"�� 5.0rn HIGH LI 3:1 SIDE SLOPES /00 7DIB ♦ � I FINISHED WrrH TOPSOIL D HYDROSEED / Y TREES PLANTED ALONG P ^ r � r .^ j 5.0m NIGH �r a 3:1 SIDE SLOPES _ FINISHED WITH TOPSOIL AND HYDROSEED TREES PLANTED ALONG TDP PID 85172898 n ASHBURN LANE ROAD, SAINT JOHN D PROJECT: PID 00007 ° NU NN RE- ZONING APPLICATION DIMLY ASHBURN LAKE ROM, SAINT JOHN. NB u � DAAWINCx PID 552072M pv�•- YA REHABILITATION PDS ID off' ry 1r PROPERTY BOUNDARY BRUNSWICK �eATA V E:ngineerhig & Consulting lnc. E%. CTUDING DR FIXED R e STRUCTURE wtiee.m i.e. Aaea r0em mq e.wsM, RaexAp L --ICD M WMETIDN BUFFER eteeeeea D:eoa'ueiee ODeelele 7PEEtG AND 1IEBETAIpN to �M DRAWN BY: DATE KIND 08— .1A1h2015 a SCFIE`. 1:5000 NEIRIC` SCALE PROJECT Ne: 100 50 0 100 200 300 1:5000 2005At �'� �V:BION: BKETCti: 1 11 70 LOT 7 LOT 3 2.1 He 1.9Ha LOT 2 2.2Ha LOT 2i LOT 22 BHo LOT 24 LOT 20 1.7Ha 1.6Hn 2.1 Ho 1.5Ha 11 I LOT I5 LOT I I Lar 17 LOT a 1T Is 2.5Ha 2 3No LO 14 LOT 13 ' 2 Ha 3.3Ha LOT 12 LOT 11 3.6Ha 3.7Ho LOT 9 3.6Ha LOT 10 3.8Ho /10 / i .- - - - -- / i1 11L1 1 // LEGEND wF� PROPEFtIY BOUNDARY ROTHEgAY AVENUE I_ZICONSTRUCTION BUFFER M11K0 ?FEES AND VEXTATM 10 IQwN) ; 71 'I / CLIENT: gamy D ASHBUR]N/� LAKE ROAD, SANT JOHN PROJECT: RE- ZONING APPLICATION ASHBURN LAKE ROAD, SAINT JOHN, NB DRAWNG: LONG RANGE DEVELOPMENT SITE PLAN BRUNSWICK Engineering & Consulting Ina �0 A,hGm Wa Floea. PO Box ,016. SeMI.Mn. NB ERL Ib Vr le smsw,a,ss Rr: DATE: ,( KMJ 06--IAN -2015 SOME 1:5000 gE1RIC / SCALE: PROJECT No.: 100 50 0 100 1:5000 20aUl 200 300 REVISION: SKETCH: 1 12 LOT 5 2.1 Ha 2.214a L LOT e LOT 9 3.6Ha LOT 10 3.8Ho /10 / i .- - - - -- / i1 11L1 1 // LEGEND wF� PROPEFtIY BOUNDARY ROTHEgAY AVENUE I_ZICONSTRUCTION BUFFER M11K0 ?FEES AND VEXTATM 10 IQwN) ; 71 'I / CLIENT: gamy D ASHBUR]N/� LAKE ROAD, SANT JOHN PROJECT: RE- ZONING APPLICATION ASHBURN LAKE ROAD, SAINT JOHN, NB DRAWNG: LONG RANGE DEVELOPMENT SITE PLAN BRUNSWICK Engineering & Consulting Ina �0 A,hGm Wa Floea. PO Box ,016. SeMI.Mn. NB ERL Ib Vr le smsw,a,ss Rr: DATE: ,( KMJ 06--IAN -2015 SOME 1:5000 gE1RIC / SCALE: PROJECT No.: 100 50 0 100 1:5000 20aUl 200 300 REVISION: SKETCH: 1 12 0 The city of Swat John April 16, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Trust Fund for the Manchester Bird Sanctuary Background: The Manchester Bird Sanctuary is a 4.65 hectare, city -owned protected natural area on the West Side of Saint John. Created as a protected area in 1951 by Carle Smith, the land was donated to the City of Saint John in June of 1975. The plot of land was turned over to the city, along with the trust fund, currently valued at >$37,000 (2014). This Central West Side destination is untouched habitat located in beautiful neighbourhoods. However, habitat management of the sanctuary has stalled since 1975. Approval of this resolution will allow ACAP Saint John to engage neighbours to promote a green space devoid of litter and debris, fostering a sense of ownership for residents. Further improvements include beautiful interpretive signage that will be designed and posted to educate the public about the importance of preserving the Manchester Bird Sanctuary. ACAP Saint John will also investigate the possible construction of a small lookout point with an interpretative panel for Fdgehill Row, overlooking the sanctuary. All signage would recognize the generous contribution made by Carle Smith and the good work of the citizens of Saint John. Council should also be informed that additional and matching funds will also be coming through ACAP Saint John and their valued partners. Motion: Request Council approve the disbursement of $15,000 to ACAP Saint John from the Trust Fund established for the Manchester Bird Sanctuary. Respectfully Submitted, Greg Norton Councillor (Ward 1) City of Saint John (received via email) SAINT KAZI N P.O. Sox 1971 Saint John, WD Canada. E�� 41L'1 I WVVWs��iIIgohn.Ca I C.P. 1'97 -1 Saint John, NA. Canada E21_4Li �__ . 72 00, '4011 !.�,i/ t 91: 'iy _ f r Ilk his {i .. t 91: 'iy _ f r his yid c i�� s r' 3" s a` , gyyp.' i• : �d' w 1 , f v , pl 1 ti wm ''Wf.m! ' I�yS� 1• m Z r i•� 4,rt Y1• � e i ,x , e �� • sue. •� � r � d f s.'�• "y�, :�� Y tip ` 'r . �- '7� _ -''` �•�l _4 '� .: r. • IdFY' — 1 � r x jot- e • 1 ;x"d` A ar�8i•i; .� .7+y� � � t� � P#7 A, P � e�'r dy.. ..�, ' i.• N. s JI, . e Y A 3 'IId 1]Y; Y � • S F J Y ti e � � - 1 •: f,c� Y �� I ryl • { � .• �• � CPI , ^.YP - - - . . ,4`` a ?" Tim y�yq 4 . A_: IL i•� 4,rt Y1• � e i ,x , e �� • sue. •� � r � d f s.'�• "y�, :�� Y tip ` 'r . • IdFY' — 1 � r x jot- e • 71 � P� A� f #rya „•.� _, ' � _ .� +� �� 1 ;x"d` A ar�8i•i; .� .7+y� � � t� � P#7 A, P � e�'r dy.. ..�, ' i.• N. s JI, JA MR EkAEOP. L e. . e Y A 3 'IId 3]C; Y � T• � J Y F�_,.- ,r 7� .r- - . .- !�, 4 �.. •_.w � °'- � �r � � �� ,,, .Y } �, yy. ,'' o � °' -_�'' ° � ' �'� � fib, *,� 4 a�- � � - _ I', � .S . 3 ; 7 � c • eti' 5. -�� , ,. .sue .. � �'' � .. �,. + ,_ � _ � ,� _ ,; �• ' ��. ,i� } i ;��1J} M -' - 4 r �" a :� •t� � � � ire r4 _ � : � ',� f� u ' ,. �� ' � � " , &'��iti a d + � M _ '� . G �� d .. - _ k - _ � , t '+c � � . �. �. � �. . �.. _ � i _ ,� i� . .. .�. d Y r �. .. �� '- .. _ � �; � , • � � _ .gym -i,_ _ � � s ,. i :� n P' - - �o -. � _� e � _ a r ..: _ -. .. �, G �+,, t i � ,.. � - ��id ,� . ,. 4� ' �, ' 1 L . , 1� � _ - �.., ,. a � .� y �y f� + � ,� }��cr .E soL° r `' !E '.'`ter d' L— � �� r .� .. . -� �_ � � � , � • �° � I r �f ` � � ., F 'mot . r � -o. - i - " -, T -� 'r -� � � � r � err iy� '�� ,..�I ti, _ � s -� � � - - - 3 e - _ _. �- � a . _ � •_ a 34& _ I� _ Y : ° or PF 0 w� OL OL •"� , ILI • • . r " ^ham A L Y T'F •�• �, � �1 �- •ir. r y� aal" Li a£ lit cp ILI r •� _ 1 i Y° � 1 u T i rill HABITAT MANAGEMENT OF THE SANCTUARY HAS STALLED SINCE 1975 \\ \�� \ \ .�� , � + T°' ��„ '! . � - �' � • � - - 4 � � � � _ _ ,R _ _ �_ �. � : �.' �.� � �� ._ � � � :� x f y ... h ,,,� .� �, ,,� t .� ,�, ., � �° � � �.�► • ,,,,�,� w a��= �� _ � T� �' �- � "'' i. "' m p .. � �� ` ,'- ,..� a .. . � ► t • -- . t rat TEACHING A NEW GENERATION I �L'*k4lkNlmh' lu tt -CARLE SMITH a: IL pArA -CARLE SMITH zm ORM64M EWA Wm F r AA ,,� 00, i .4 /�i 00, / / r / z 4F OOP OF 100, / ,r ti The City of saint John April 22, 2015 Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Potholes Over the years that I have been on Council I have heard many complaints from residents of Saint John about the damage done to their vehicles because of the potholes on our streets. Everyone realizes every spring this is an event that happens and everyone wishes it would not, but it does. People hit these potholes and the damage sometimes runs into the hundreds of dollars. When they contact the City they are usually told that their call is the first one about that particular pot hole and a work order will be issued to fix it. The person with the damaged vehicle is told that the City will not help in any manner of repairing their vehicle because its the first time the City has heard of it and the City has the right to fix the pothole instead of fixing their vehicle. I believe the City needs to help these residents out in some form. I therefore make the following motion: That the City Manager review this policy to see what can be done to help with the cost when residents damage their vehicles on City streets and report back to council as soon as such a report can be compiled. Respectfully Submitted, Bill Farren Councillor City of Saint John (received via email) SAINT I!0IIN P.O. Box'] 971 .Saint John, NS Cm uda UT 4L -1 I vnw4w.�intjohn.ca I C.P 1971 Saint John, N. -S. Canada E2L 4LI r _ 85 REPORT TO COMMON COUNCIL M &C 2015 - 078 April 27, 2015 His Worship Mayor Norton And Members of Common Council: Your Worship and Councillors: The City of Saint )ohn SUBJECT: Renewal Agreement — Provision of Recreation Programs and Services at the Nick Nicolle Community Centre (NNCC) BACKGROUND: The City of Saint John has an agreement being dated February 21st, 2013 pursuant to the Common Council resolution adopted February 18th, 2013 with the ONE Change Inc. to operate, manage and provide recreational and community use programs at the Nick Nicolle Community Centre. The ONE Change Inc. operation of this Community Centre has continued to develop and evolve within the two short years of the ONE Change assuming this responsibility. This arrangement is widely accepted by the community, neighbourhood partners and stakeholders. The ONE Change is providing quality service and is meeting the needs of the Old North End Neighbourhood. The ONE Change Inc. has expressed their desire in continuing to operate and program the Nick Nicolle Community Centre, and have made request to exercise the two (2) year extension clause of the said agreement (Appendix A). ANALYSIS The current agreement with the ONE Change provides for a two (2) year extension option upon written application by ONE Change prior to March 31, 2015 and acceptance by the City prior to May 30, 2015. The extension of the agreement shall fully end and expire on May 30, 2017. Parties agree that the Agreement shall continue in full force and effect on the same terms and conditions, with the exception of removing the two (2) year extension clause. The recreation and program service levels that the ONE Change Inc. shall continue to develop and provide at the Nick Nicolle Community Centre include: :. Report to Common Council M &C 2015- 078 Page 2 of 3 Community Centre Hours of Operation (52 week period) Description: The normal hours of operations of the Centre for Programs shall be as follows: a) For Fall / Winter Operations: - Monday to Friday, from 9:OOam until 9:OOpm - Saturday, from 9:OOam until 3:OOpm b) For Spring / Summer Operations - Monday to Friday, from 9:OOam until S:OOpm The hours of operations in a) and b) above may be extended based on room and facility rentals, partner supported programming and special events. Free Programs (core Description: programs) a) The ONE Change shall offer afterschool programs, night programs and weekend programs for youth aged 5 to 17 years of age during the school year (fall / winter season: 32 weeks). b) The ONE Change shall provide Programs which are recreational, cultural, health related and educational in nature. c) The ONE Change shall provide a teen and playground program for a minimum of 8 weeks during the summer months (June — August) d) The ONE Change may provide additional opportunities at the Centre as resources are obtained for these age groups: 0 0 -5 years 0 6 -12 years 0 13 -17 years 0 18 -21 years o Adults o Seniors Fee Based Programs Description: a) The ONE Change shall provide community use of the C.E. Nicolle Community Centre through room and facility rentals without interfering with free programs described above. b) The ONE Change shall keep all revenues generated by the rental of the C.E. Nicolle Community Centre and use same towards the operation of the Centre. c) The rental fees for the Centre shall align with City's rental fee structure for community centres. The Recreation and Parks Strategic Plan "PLAYSF adopted by Common Council supports moving from the model of direct programming to one of partnership and facilitation with other program providers as an alternative service delivery model in the provision of recreation services. Report to Common Council M &C 2015- 078 Page 3 of 3 City staff is supportive of the extension of the said agreement and will continue to work with the ONE Change Inc. in program development to meet the changing needs of this community. FINANCIAL IMPLICATIONS An annual amount of $158,194.00 to be paid in accordance to the following payment schedule: June 1, 2015 $79,097.00 January 1, 2016 $79,097.00 June 1, 2016 $79,097.00 January 1, 2017 $79,097.00 The amounts described are inclusive of all applicable taxes. Funds are available in the 2015 approved budget for this disbursement. The ONE Change has been successful in securing funds from other sources to enhance programs and services; and remains committed to such throughout this extension period at the Nick Nicolle Community Centre. RECOMMENDATIONS Staff recommends: a) That the City extend the said agreement with the ONE Change Inc. for an additional two (2) years with the terms and conditions of the current service agreement remaining as is, saving and excepting the extension provisions; b) That the Mayor and Common Clerk be authorized to execute the extension agreement. Respectfully submitted, Kevin Watson, B.P.E. Manager, Neighbourhood Improvement & Recreation Programming Services Patrick Woods, CGA City Manager Jacqueline Hamilton, MURP MCIP RPP Commissioner, Growth & Community Development Services Attached: Request of Renewal Agreement from One Change Inc. Together we wid care for and celebrate our Old T/orth End forever" 223 victoria Street • Saint ,john • New Brunswick • E2X 1G9 •506 -635 -2035 March 25, 2015 Kevin Watson City of Saint John Growth Ft Community Development 171 Adelaide St. Saint John, NB E2K 1W9 Requesting Renewal of Agreement Dear Kevin, This letter is in reference to the service agreement with the City of Saint John to provide services for the Nick Nicolle Community Centre. We are very interested in renewing this agreement for an additional two years as per article 2.1.2 in the present agreement. This has been an exciting partnership for ONE Change and the entire Old North End and we hope to continue our relationship as we work to improve this community. Sincerely, Scott Crawford President ONE Change Inc. :• cs-'ICE C&TRZiJ CO, %MON C+.•ie: K City of 5'iat . , N. B. 1140--1 a_ _ �1 �2. 7 -- Uty 3 rotor's Office Bureau de l'Avocat Municipal MEMORANDUM TO: Common Clerk COPY: Kevin Watson FROM: Milanie Tompkins DATE: February 22, 2013 ch The City of Saint Join RE: One Change Inc. Service Agreement — C.E. Nicolle Community Centre Common Council Resolution: February 18, 2013 Common Council by resolution adopted February 18, 2013 resolved to accept the ONE Change Proposal to operate the C.E. Nicolle Community Centre. Please find attached one original counterpart of the duly executed Service Agreement for your records. Please note this matter as completed on your Council Referral List Regards,^ �-� . ✓� �� ti mac_. -�-� � i� Melanie C. Tompkins MCT/bm Attachment all s� THIS SERWCE AGREEMENT (the "Agreement") made in duplicate this % day of tre i r .20/3 (the "Effective Date "). BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City ", OF THE FIRST PART, -and- THE ONE CHANGE INC, a company incorporated under the laws of the Province of New Brunswick, having its registered office in the City of Saint John, and Province of New Brunswick, hereinafter called the "ONE Change ", OF THE SECOND PART, WHEREAS the City is the owner of a parcel of land bearing PID 375980 located at 195 Victoria Street in the City of Saint John and Province of New Brunswick (the "Lands "); AND WHEREAS located on the Lands is a building known as the C.E. Nicolle Community Centre, formerly the North End Community Centre (the "Centre "); AND WHEREAS the ONE Change submitted to the City a Proposal dated March 15, 2011, which is attached as Schedule 1 hereto, for the management and operation of the Centre; AND WHEREAS the Common Council of the City, at its meeting held on to POAA^ .?013 resolved to enter into a 2 year agreement with the ONE Change for the management and operation of the Centre, commencing June 1, 2013; 91 -2- NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual covenants and agreements hereinafter contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties covenant and agree as follows: 1.4 INTERPRETATION AND GENERAL PROVISIONS 1.1 Defined Terms When used in this Agreement, the following words or expressions have the following meanings: 1. "Agreement" means this Agreement and all accompanying Schedules and includes any and every instrument supplemental and ancillary thereto; 2. "Applicable Laws" mean all applicable requirements, laws, statutes, codes, acts, ordinances, orders, decrees, injunctions, by- laws, rules, regulations, official plans, permits, licences, authorisations, directions, and agreements with all Authorities that now or at any time hereafter may be applicable to either this Agreement or the terms and conditions or any part of them set out in this Agreement; 3. "Authority" means any government authority, agency, body or department, whether federal, provincial or municipal, having or claiming jurisdiction over this Agreement; and "Authorities" means all such authorities, agencies, bodies and departments; 4. "Business Day" means a day other than a Saturday, Sunday or statutory holiday under the laws of Canada or the Province of New Brunswick or a civic holiday proclaimed by the City; 5. "Centre" means the C.E. Nicolle Community Centre located at 195 Victoria Street, in the City of Saint John, and Province of New Brunswick, and forms part of PID number 00375980; 6. "Change in Law" means the coming into effect or repeal (without re- enactment or consolidation) in New Brunswick of any Applicable Laws, or any amendment or variation of any Applicable Laws, including any judgment of a relevant court of law, board, arbitrator or administrative tribunal, which changes binding precedents in New Brunswick in each case after the date of this Agreement; 7. "City Address" means 15 Market Square, City Hall, Saint John, New Brunswick, E21- 41-1; 92 -3- 8. "City Manager" means the city manager of the City appointed by resolution of Common Council, or his designate; 9. "Common Council" means the elected officials of the City; 10. "Dispute" means any dispute, controversy, disagreement or failure to agree arising out of, in connection with, or relating to the interpretation, performance or application of the Agreement; 11. "Dispute Resolution Process" has the meaning ascribed thereto in Schedule 4; 12. "Facility Management" means the Facility Management Division of the City; 13. "Force Majeure Event" means the occurrence after the date of this Agreement of any circumstance, occurrence or event beyond the reasonable control of a Party to this Agreement to the extent such cannot be prevented or mitigated by the affected Party, including, without limitation, any of the following: (i) civil war, armed conflict, warlike operation or terrorism, acts of foreign enemies, hostilities, invasion, rebellion, military or usurped power; (ii) nuclear or radioactive contamination at the Centre; (iii) chemical or biological contamination at the Centre from any event referred to in items (A) or (B) of this definition; (iv) epidemics or pandemics in New Brunswick, if such epidemics or pandemics have formally been declared to exist by the World Health Organization or the Chief Medical Officer of Health of the Province which have a direct effect on the supply or transportation of goods, services or materials at the Centre; or (v) a Change in Law; which directly causes a Party to be unable to comply with or perform all or a material part of its obligations under this Agreement, despite the reasonable efforts of the Party claiming Force Majeure to prevent its occurrence or mitigate its effects; provided always that such circumstances, occurrence or event does not arise by reason of: 93 -4- (i) the negligence or any misconduct of the Party claiming Force Majeure; any act or omission of the Party claiming Force Majeure in breach of the provisions of this Agreement; or (iii) the lack or insufficiency of funds or failure to make payment of monies or provide required security. 14, "Lorne Middle School" means the Lorne Middle School which is part of the Anglophone South School District and is located at 90 Newman Street, in the City of Saint John, and Province of New Brunswick; 15, "Neighbourhood Improvement Division" means the City's Neighbourhood Improvement Support Services; 16. "ONE Change Address" means 223 Victoria Street, Saint John, New Brunswick, E2K 11-9; 17. "ONE Change Representative" means a person designated by the ONE Change Board of Directors with duly vested authority to act on behalf of the ONE Change; 18 "Party" individually means the City or the ONE Change and "Parties" means the City and the ONE Change; 19. "Person" if the context allows, includes any individual, person, firm, partnership, agency, board, statutory commission, commission or corporation or any combination thereof, 20. "Programs" means the administration of any recreational, social or child care programs based on the needs of the general public, including but not limited to, after school programs, breakfast and lunch programs, day -care and summer camps, and senior citizens fitness classes, community seniors club, teen leadership programs, evening community gym activities, dance instruction and special community rentals (e.g. baby showers and birthday parties ); 21. "Proposal' means the proposal submitted by the ONE Change dated March 15, 2091, in the form attached as Schedule 1 "; 22. "Schedules" means the following schedules attached to and forming an integral part of this Agreement: a. Schedule "1" — C.E. Nicolle Community Centre. Community Centre Management & Operations. ONE Ell -5- Change Proposal dated March 15, 2011(updated June 23, 2011); b. Schedule "2" — Recreation and Program Services Specifications; c. Schedule °3" — C.E. Nicolle Community Centre: Limited Facility Operations and Maintenance Specification; d. Schedule "4" — Dispute Resolution Process; 23. "Services" mean those services as set out in this Agreement and the Proposal and any additional services agreed between the Parties in writing and as set forth in this Agreement; and 24. "Term" means the term of this Agreement as set out in Section 2.1; 1.2 No Indemnities from the City 1.2.9 Notwithstanding anything else in this Agreement, any express or implied reference to the City providing an indemnity or incurring any other form of indebtedness or contingent liability that would directly or indirectly increase the indebtedness or contingent liabilities of the City, shall be void and of no legal effect. 1.3 Entire Agreement 1.3.1 This Agreement, including the Schedules, constitutes the entire agreement between the Parties and supersedes all prior agreements, communications, understandings, negotiations and discussions, whether oral or written, express or implied, of the Parties with respect to the subject matter hereof. There are no covenants, representations, warranties, agreements or conditions expressed or implied, collateral or otherwise forming part of or in any way affecting or relating to this Agreement except as expressed herein. 1.3.2 The Parties agree that in entering into this Agreement, they have not relied upon any oral or written agreements, representations, warranties, promises, information, or understandings, express or implied, not specifically set forth in this Agreement. 1.4 Severability 1.4.1 If any term or condition of this Agreement, or the application thereof to the Parties or to any Persons or circumstances, is to any extent invalid or unenforceable, the remainder of this Agreement, and the application of such term 95 WE or condition to the Parties, Persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby. 1.5 Priority of Documents 1.5.1 In the event of a conflict or inconsistency between any provisions in this Agreement and the Schedules, the main body of this Agreement shall govem over the Schedules. 1.6 Headings and Grammatical Variations 1.6.1 The division of this Agreement into sections and paragraphs and the insertion of headings are for convenience of reference only, and shall not affect the construction or interpretation of this Agreement. 1.6.2 In this Agreement, grammatical variations of any defined terms shall, unless the context otherwise requires, have similar meanings to such defined terms, words denoting the singular include the plural and vice versa, and words denoting any gender include all genders. 1.7 Notices t .7.1 Notices shall be in writing and shall be delivered by courier or personal delivery and shall be addressed to, in the case of service upon the City, the City Address to the attention of the Common Clerk of the City or, in the case of service upon the ONE Change, to the ONE Change Address to the attention of the ONE Change Representative. 1.7.2 Notices shall be deemed to have been given in the case of courier or personal delivery, one (1) Business Day after such notice is received by the other Party. In the event of a courier disruption, notices must be given by personal delivery. Unless the Parties expressly agree in writing to additional methods of notice, notices may only be provided by the methods contemplated in this paragraph. 1.8 Governing Law 1.8.1 This Agreement shall be governed by and construed in accordance with the laws of the Province of New Brunswick and all applicable federal laws of Canada. 1.9 Applicable Laws 1.9.1 The Parties shall comply with Applicable Laws or Change in Laws which are or become in force during the performance of the Services and which relate to the Services, notwithstanding the Applicable Laws or Change in Laws shall not apply retroactively. -7r 1.10 Modification and Amendments 1.10.1 This Agreement may not be modified or amended except by an instrument in writing signed by the Parties or by their successors or permitted assigns. 1.11 Enurement 1.1'1.1 This Agreement shall extend to, be binding upon and enure to the benefit of the Parties and their respective successors and permitted assigns. 1.12 Miscellaneous 1.12.1 The Parties and each of them shall at all times and from time to time hereafter and upon every reasonably written request to do so; make, do, execute, deliver or cause to be made, done, executed and delivered all such further documents, acts, deeds, assurances and things as may be required to more effectively implement and carry out the true intent and meaning of this Agreement. 1. 12.2 Time shall be of the essence for this Agreement. 1. 12.3 This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The exchange of copies of this Agreement and of signature pages by facsimile or electronic transmission shall constitute effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. Signatures of the Parties transmitted by facsimile or electronic transmission shall be deemed to be their original signatures for all purposes. 2.0 TERM 2.1 Term 2.1.1 Unless otherwise terminated in accordance with Section 10, this Agreement shall commence on the 1 "t day of June, 2013 and terminate at midnight on the 30th day of May, 2015. 2.1.2 Provided that One Change is not in breach of this Agreement, this Agreement may be extended for one period of two (2) years upon written application by ONE Change to the City prior to March 31St, 2015 and acceptance by the City prior to May 30th, 2015. The extension period shall be subject to the same terms and conditions as stated herein, except for this clause 2.1.2. 3.0 STATUS OF PARTIES 97 - 8 - 3.1 Capacity of Parties 3.1.1 The Parties represent and warrant that they have the full right, power and authority to enter into this Agreement and there is no Agreement with any other Person which would in any way interfere with the rights of the Parties under this Agreement. 3.2 Authority of Representatives 3.2.1 The Parties represent that their respective representatives have the authority to legally bind them to the extent permitted by Applicable taws. 3.3 No Partnership, Agency etc. 3.3.1 The ONE Change shall have no power or authority to bind the City or to assume or create any obligation or responsibility, express or implied, on behalf of the City. The ONE Change shall not hold itself out as an agent, partner or employee of the City. Nothing in this Agreement shall have the effect of creating an employment, partnership or agency relationship between the City and the ONE Change (or any of the ONE Change directors, officers, employees, agents, partners, affiliates or subcontractors). 3.4 Acts and Omissions 3.4.1 The ONE Change acknowledges and agrees that it is liable for the acts and omissions of its directors, officers, employees, agents, partners, affiliates and subcontractors. This paragraph is in addition to and not in derogation of any and all of the ONE Change liabilities under this Agreement and under the general application of Applicable taws. 3.4.2 The ONE Change shall advise those individuals and entities, for whom it is responsible, of its obligations under this Agreement and, without limiting the generality of the foregoing, shall take all appropriate action to ensure compliance with this Agreement. 3.4.3 In addition to any other liabilities of the ONE Change pursuant to this Agreement or otherwise at law or in equity, the ONE Change shall be liable for all damages, costs, expenses, losses, claims or actions arising from any breach of this Agreement resulting from the actions of those individuals and entities listed at s. 3.4.1. 3.5 Assignment 3.5.1 The ONE Change shall not assign the whole or any part of this Agreement or any monies due under it without the prior written consent of the City (which may be arbitrarily withheld). Such consent shall be in the sole discretion of the City and subject to the terms and conditions that may be imposed by the City. .; 3.6 Sub - Agreements 3.6.1 The ONE Change shall not sublet any portion of the Centre without prior written approval from the City. 3.6.2 The ONE Change shall not enter into an agreement with another Person with respect to the provision of any of the Services contemplated under this agreement without prior written approval from the City. 4.0 PERFORMANCE BY THE ONE CHANGE 4.1 Commencement of Performance 4.1.1 The ONE Change shall commence the management and operation of the Centre and the delivery of the Services pursuant to the within Agreement on June 1, 2013 at 6:00 a.m. and cease same on May 30, 2015 at midnight. 4.2 Performance Warranty 4.2.1 The ONE Change, hereby represents and warrants that the Services shall be provided fully and diligently in a professional and competent manner by qualified and skilled employees in their occupations and furthermore that all Services will be provided in accordance with (a) this Agreement; and (b) Applicable Laws. If any of the Services, in the opinion of the City, are inadequately provided or require corrections, the ONE Change shall forthwith make the necessary rectification or corrections at its own expense as specified by the City in a rectification notice. 4.3 No Waiver 4.3.1 Any failure by the City to insist in one or more instances upon strict performance by the ONE Change of any of the terms or conditions of this Agreement shall not be construed as a waiver by the City of its right to require strict performance of any such terms or conditions, and the obligations of the ONE Change with respect to such performance shall continue in full force and effect. 5.0 SERVICES BY THE ONE CHANGE 5.1 Responsibilities and Obligations of the ONE Change 5.1 .1 ONE Change shall perform the Services as set out in this Agreement and in the Schedules at the Centre on a daily basis as described in Schedule 2. .. 5.1.2 The Centre's schedule set out at s. 5.1.1 may be changed upon agreement of the Parties. 5.1.3 ONE Change shall provide the recreation and program services set out in the Proposal and in Schedule 2 to the standard described in Schedule 2. Such Services include but are not limited to: (a) recreational and leisure programs and services; (b) community rental space; (c) a community -based program that includes a before lunch and after - school program; (d) nursery school and/or pre - school programs and youth programming; (e) a blend of free and fee based programming at the Centre for youths and adults designed to enable the development of social and emotional skills needed to function in the family, community and school; (f) a comprehensive wellness program for children and adults at the Centre with transportation provided by the ONE Change for outings and special activities; and (g) through its youth leadership development and asset - building approach, a program that will endeavour to revitalize youth programming at the Centre. 5.1.4 The ONE Change shall perform the Services under the general direction and control of the City's Neighbourhood Improvement Support Service. 5.1.5 The ONE Change shall enter into an agreement with the Province for the use of the Lorne Middle School gymnasium for the Centre's programming. 5.1.6 The ONE Change Representative shall share on a monthly basis with The City's Neighbourhood Improvement Support Service and with the principal of Lorne Middle School, all program schedules, special events schedules and activities relating to the Centre. In addition, the ONE Change Representative shall share, during the months of June, July and August, all summer programming with the principal of Lorne Middle School. 5.1.7 The ONE Change shall also: 100 - 11 - (a) Pay all costs associated with the day to day operation of the Centre, including but not limited to janitorial staff, service staff and equipment; (b) Not modify the building, including interior and /or exterior elements, without first having obtained the City's written approval. This includes, but is in no way limited to, the installation of fixed furniture and /or equipment, wall hangings, painting, etc. Any modifications or alterations not approved by the City in writing will be returned to a state that is acceptable to the City at the sole expense of ONE Change; (c) Be liable for issues or damages to the building caused as a direct result of the negligence of ONE Change or its representatives or agents, and ONE Change shall, at its sole expense, make good such issues or damages to the satisfaction of the City; (d) Be responsible for the hiring, training and supervising of staff hired to provide programs and services and janitorial work; (e) Employ and pay all its employees who will provide Programs and Services and janitorial work at the Centre in accordance with all applicable employment and other laws. (f) Ensure that all potential employees (including, for greater certainty, permanent, temporary, full -time, and part-time employees) and persons who otherwise perform any of the Services complete and deliver to the ONE Change a criminal record search form, or consents to the performance of a criminal record search by the Saint John Police Force or any other police detachment; (g) Not permit the use of alcohol during scheduled activities or the bringing of alcohol on the premises of the Centre without prior written consent of the City; (h) Not permit the use of non - prescriptive medication or illicit drugs on the premises of the Centre; (1) Ensure that a ONE Change Representative is available on a 2417 basis to respond to emergency situations at the Centre; (j) Provide contact information (including home and cellular phone numbers and email address) for at least three (3) individuals who can be contacted and have authority to make decisions on a 2417 basis in case of emergency; 101 -12- (k) Meet with the City's Neighbourhood Improvement Support Service monthly to discuss programming and community needs; (1) Provide a written report on any hazardous conditions, safety concerns, injury, accident or illness related to the Centre to The City's Neighbourhood Improvement Support Service and to Facility Management immediately following the occurrence of the aforementioned incidents; (m) Comply with those requirements of the Official Languages Act, S.N.B. 2002, c. 0 -0.5 and amendments thereto which are applicable to the City; Note: Scott Crawford and Kevin Watson to establish Procedure to handle inquiries In French and translation of public notices as required. (n) Ensure that emergency exits remain accessible at all times, and that such exits are not obstructed in any way by such things as tables, chairs, walls, stages, people, etc.; (o) Ensure that no unauthorized gas or propane equipment or fixtures are used inside the Centre; and when such equipment or fixtures are used outside of the Centre, ONE Change shall ensure that such use adheres to CSA approved standards; (p) Ensure that the appropriate guidelines pertaining to the reporting of sexual abuse of children are in place and adhered to; (q) Ensure that the Centre remains a non- smoking facility, and prohibit smoking within 10 metres of the facility's main entrances; and {r) Adhere to the Limited Facility Operations and Maintenance Specifications set out in Schedule 3 to this agreement. 6.0 SERVICES BY THE CITY 6.1 Responsibilities and Obligations of the City 6.1 .1 The City, at its own expense, through its Neighbourhood Improvement Support Service, shall: (a) Designate and make available to ONE Change a contact person during the term of this Agreement; 102 -13- (b) Provide to ONE Change limited free advertising through its Leisure Guide and /or City Web Page; (c) Pay the costs associated with the following, for the Centre : - electricity, - water, - property taxes, - property insurance, - solid waste collection, - building maintenance as defined in paragraph (d), - cleaning supplies, - telephone and internet services. (d) The City shall maintain the centre such that it is and remains safe and secure for users. The City has no obligation under this Agreement, expressed or implied, to perform maintenance beyond this minimum level. 7.0 PAYMENT FOR SERVICES 7.1 Fees 7.1.1 Subject to the ONE Change's compliance with the provisions of this Agreement, the City shall pay the following to ONE Change for the Services rendered under this Agreement: (a) an annual amount of One Hundred and Fifty -Eight Thousand, One Hundred and Ninety -Four Dollars ($158,194.00) to be paid in accordance with the following payment schedule: 2013 1 June 1 $79,097 [2-014-1 January 1 S $79,097 2014 June 1 $79,097 2015 January 1' $79,097 71.2 The amounts described in Section 7.1.1 are inclusive of all applicable taxes. 8.0 INSURANCE 8.1 Liability Insurance 103 8.1.1 The ONE Change, at its sole cost, shall obtain and maintain in full force and effect during the term of this Agreement: a) a Commercial General Liability Insurance policy with an inclusive limit of not less than Five Million Dollars ($5,000,000), inclusive per occurrence for Bodily Injury and Property Damage; and b) an Automobile Insurance policy with an inclusive limit of not less than Five Million Dollars ($5,000,000). 8.1.2 The insurance policies listed in section 8.1.1 shall provide that the coverage shall stay in force and not be amended, cancelled or allowed to lapse without thirty (30) days prior written notice being given to the City. The said insurance policies shall also name the City as an additional insured and shall contain a cross - liability clause. 8.1.3 The ONE Change shall provide a certificate of insurance to the City evidencing the insurance coverage described in sections 8.1.1 and 8.1.2 on or before May 1, 2013. 8.1.4 If applicable, the ONE Change shall obtain and maintain in full force and effect during the term of this Agreement, coverage from WorkSafeNB and provide evidence of this coverage to the City upon request. 8.1.5 Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which the ONE Change may be held responsible for payments of damages to persons or property. 9.0 INDEMNITY 9.1 Indemnification 9.1.1 Notwithstanding any other clauses herein, the ONE Change shall indemnify and save harmless the City from all damages, costs, claims, demands, actions, suits or other proceedings by whomsoever claimed, made, brought or prosecuted in any manner and whether in respect of property owned by others or in respect of damage sustained by others based upon or arising out of or in connection with the performance of this Agreement or anything done or purported to be done in any manner hereunder, but only to the extent that such damages, costs, claims, demands, actions, suits or other proceedings are attributable to and caused by the ONE Change's negligence, errors, omissions or breach of its obligations under this Agreement. 10.0 TERMINATION 10.1 Termination 104 -15- 10.1.1 The City may immediately terminate this Agreement upon giving notice to the ONE Change where: (a) the ONE Change makes an assignment for the benefit of its creditors, is declared bankrupt or commits an act of bankruptcy, becomes insolvent, makes a proposal or otherwise takes advantage of provisions for relief under the Bankruptcy and Insolvency Act (Canada) or similar legislation in any jurisdiction, or any other type of insolvency proceedings being commenced by or against the Consultant under the Bankruptcy and Insolvency Act (Canada) or similar legislation; (b) the ONE Change breaches any of the provisions of this Agreement; (c) in the City's reasonable opinion, the ONE Change, prior to or after executing this Agreement, makes a material misrepresentation or omission or provides materially inaccurate information to the City; (d) the ONE Change undergoes a change of control which, in the reasonable opinion of the City, adversely affects the ONE Change's ability to satisfy some or all of its obligations under this Agreement; (e) the ONE Change subcontracts any provisions or parts or all of the Services or assigns this Agreement without first obtaining the written approval of the City; (f) in the City's reasonable opinion, the ONE Change acts or omissions constitute a substantial breach of ONE Change's obligations under this Agreement; or The above rights of termination are in addition to all other rights of termination available at law, or events of termination by operation of law. 10.2 Termination on Notice 10.2.1 The City reserves the right to terminate this Agreement, without cause, upon thirty (30) days prior written notice to the ONE Change. 10,3 Obligations on Termination 10.31 The ONE Change shall, following the giving of a notice of termination by the City hereunder or upon expiry of the Term, in addition to its other obligations under this Agreement and at law: (a) provide the City with a report detailing any information requested by The City's Neighbourhood Improvement Support Service pertaining to the provisions and performance of this Agreement; 105 -16- M execute such documentation as may be required by the City to give effect to the termination of this Agreement; (c) immediately return to the City any unused portion of the annual grant amounts paid pursuant to this Agreement; and (d) comply with any other instructions provided by the The City's Neighbourhood Improvement Support Service or Common Council. 10.4 Rights and Remedies 10.4.1 The express rights of termination in this Agreement are in addition to and shall in no way limit any rights or remedies of the City under this Agreement or Applicable Laws or otherwise, at taw or in equity. 11.0 DISPUTE RESOLUTION 11.1 Dispute Resolution Process 11.1.1 All Disputes shall be resolved in accordance with Schedule "4" of this Agreement. 11.2 Retention of Rights 11.2.1 No act by the Parties shall be construed as a renunciation or waiver of any rights or recourses, provided the Party has given the required notices and has carried out the instructions as provided in this Section 11 and Schedule 4. 12.0 FORCE MAJEURE EVENTS 12.1 Force Majeure 12.1 1 A Party claiming to be affected by a Force Majeure Event shall, within five (5) Business Days of the Party becoming aware of the happening of such an event, give written notice to the other Party setting out the nature of the event and its expected effect on the performance of this Agreement. 12.1.2 Where a Party is (or claims to be) affected by a Force Majeure Event such Party shall take reasonable steps to mitigate the consequences of such Force Majeure Event upon the performance of its obligations under this Agreement, shall continue to perform its obligations under this Agreement to the extent possible notwithstanding the Force Majeure Event and shall use commercially reasonable efforts to resume performance of its obligations affected by the Force Majeure Event as soon as practical. 12.1.3 No extension shall be made for delay unless notice in writing of a claim is given promptly to the relevant representative of a Party and in no event later than ten (10) Business Days after the commencement of delay, providing however, that in 106 the case of a continuing cause of delay only one notice of claim shall be necessary. IN FITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned SIGNED, SEALED & DELIVERED In the presence of: 107 THE ONE Change INC. THE CITY OF SAINT JOHN Mel Norton, Mayor Common Council Resolution: Ce-b IF Lv 18- PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, SCOTT CRAWFORD, of the City of Saint John and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of the ONE Change Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seat affixed to the foregoing agreement and purporting to be the corporate seal of ONE CHANGE INC., is the corporate seal of the said THE ONE CHANGE INC., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the signature "Scott Crawford" subscribed to the said instrument is my signature and as President I am duty authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John in the Province of New Brunswick on the _/_ day of C J, SWORN TO before me at Saint John, in the County of Saint John and Province of New Brunswick ,"— the >" day of , 201 oner of Uaths u 10 17e-;tar .1. t) - Scott Crawford, resident W. C.E Nicolle Community Centre Management & Operations ONE Change Proposal March 15, 2011 (Updated June 23, 2011) 109 Section A: Proposal Considerations & Elements 1. Introduction If poverty is a disease that infects an entire community, in the form of unemployment, violence, failing schools, broken homes, we can't just treat those symptoms in isolation, we have to heal the entire community and we have to focus on what works. — President Barack Oboma The Old North End was once one of Saint John's most prosperous neighborhoods and the centre of a once - thriving shipping industry. Now this 20 -block area of the city is now struggling with issues related to poverty, high unemployment, run- down buildings, absentee landlords, a disproportionately high level of rental and public housing, and high percentage of single parent families. This area is also lacking in readily accessible recreational facilities and opportunities for youth. ONE Change was formed to respond to these challenges. ONE Change is an Incorporated Registered Charity that began work in this neighborhood approximately seven years ago with the 'simple' mission of improving the quality of life in the Ofd North End. The group was originally brought together by concerned residents and the Saint John Police Force who were concerned with the high levels of crime in the neighborhood. This dedicated group of individuals is now made up of stakeholders representing police, the church, housing, the school, the City, the Province, the University, and health and youth experts. The real experts however are the residents and the youth who live here. As the organization quickly learned, crime could not be addressed without dealing with many of the underlying causes such as poverty, drug abuse, unemployment and low education levels. One Change now boasts teams of individuals concentrating on each of these areas. The organization is also committed to bringing the neighborhood and families together through events organized by our Community Celebrations Team. ONE Change has achieved some major successes and the neighborhood is moving in the right direction. There has been a marked reduction in crime, initiation of housing programs (including a program for homeless youth who want to finish their education), and the 110 creation of an annual calendar of neighborhood celebrations and environmental activities. As a result of the work of ONE Change on all these fronts, it has received local, provincial, and national awards for its work. 2. Mission and Purpose of Organization a. The mission of the One Change is `to improve the quality of life in the Old North End'. This is accomplished in a number of ways but with 'grassroot' community involvement at its core. Poverty and its associated challenges are major issues in this neighborhood, therefore ONE Change has targeted issues such as crime prevention, housing and environment issues, education, recreation, health, youth, and community pride as major areas of intervention. ONE Change has, and still is, undertaking major planning exercises to determine specific issues the residents feel are priorities. ONE Change has experienced major successes over the past seven years but is well aware that the work is far from complete. The organization has been successful having a community office constructed which now houses many programs, including a community library, a diaper and formula program, a health clinic, a computer centre and police office. ONE Change was the key organization fighting the proposal to close Lorne Middle School and was successful. The National Crime Prevention Centre has awarded a national program, the Youth Inclusion Program, to ONE Change bringing almost a million dollars of funding over three years for youth programming. The National Health Council of Canada and Social Development Canada have independently named ONE Change as an innovative practice in Canada. ONE Change has presented their successes at an international Youth Institute in Orlando and Detroit and was one of two featured national speakers on Prince Edward island last November. The most impressive statistic may be that the calls for service to the police have been reduced almost 50% since ONE Change began its work in the neighborhood. 3. Vision a. The vision of ONE Change in relation to managing and operating the C.E Nicolle Community Centre is simple. One Change envisions a Community 111 Centre controlled and directed by the community. The C.E Nicolle Community Centre will then regain its spot as the true 'Center' of the community. It will act as a recognizable 'hub' from which interventions can radiate into the community in order to address community challenges in a broad -based and interrelated fashion. b. The impact created by ONE Change operation of the C.E Nicolle Community Centre will be one of ownership and engagement. If the community is directing the content of programs and services, they will be relevant to the unique needs of the North End. The initiatives of the Centre will be responsive to any changes in priorities and demographics and be able to quickly adjust direction and focus. 4. Goal and Objectives a. Goals i. Mitigating the Effects of Poverty —The Old North End is labeled as a 'Priority Neighborhood' due to the high cluster of low income within its boundaries. A major cause of generational poverty is an inequality of opportunities; a lack of resources. A major goal of the C.E Nicolle Community Centre will be to provide the resources, skills, and interventions that will allow North End residents to move forward and be successful. ii. A Centre for Everyone — ONE Change has the goal of creating a Centre that will be relevant from 'cradle to grave'. While youth will always remain the key demographic, the community has been clear that they want services that respond to all ages from pre -natal classes for parents to programs that keep seniors active and engaged. b. Objectives i. Community Engagement - The Centre will be operated by a 'grass- roots' organization further enhanced with a Resident Advisory Board to ensure that programming remains relevant to the needs of the neighborhood. 112 ii. Use of Best Practices - A responsibility of the Centre Director will be to constantly investigate best practices and to incorporate them into the programming of the Centre. Further, the programs will be evaluated on an on -going basis to make certain the programs are effective. iii. Community Hub -The Centre will act as the coordinating force for the community. Staff will hold regular meetings with community partners to ensure they have an understanding of all programs in the neighborhood. In conjunction with the ONE Change, the Centre will keep residents informed of community programs and events whether Centre or partner operated. iv. Partner Supported - A major objective of the Centre will be to engage other partners in Centre programming. By incorporating the knowledge, resources, and volunteer staff of other organizations, the Centre can cost effectively add many quality programming opportunities. See Appendix D and E. v. Funding Ooportunities -The ONE Change has access to funding sources that the Municipal Governments cannot access. The ONE Change is committed to supplementing City dollars with business and philanthropic funding to increase scope of service. S. Operations a. The ONE Change commits to operating the C.E Nicolle Community Centre from 9 am to 9 pm Monday to Friday and from 9 am -3 pm on Saturday. Special events will be offered that will increase hours of operation on an as scheduled basis. See sample schedule Appendix A. b. The Centre programming will ultimately be the responsibility of the ONE Change Board of Directors. The Centre will be managed by a full -time Centre Director and Assistant Director for daily operations. The Centre Director will be responsible for staffing, building conditions and needs, and marketing. A major part of the Director's job will be program development and partner relations. The Assistant Director's work will be afternoon and evening and will be responsible for the day to day successful operations of the programming, overseeing part-time staff, and basic discipline of the participants. 113 5. Outcomes, Expectations, and Deliverables a. The C.E Nicolle Community Centre will be responsive to all ages. The priority targets will be children and youth from 0 -18, but programs and services will be provided for all age groups. b. The programs and services offered by the C.E Nicolle Community Centre will focus on recreation, education /training, and social activities. A special focus on active living and healthy lifestyles will be provided as well as programs that provide skill building opportunities to residents. See Appendix B. c. The core programs offered by the C.E Nicolle Community Centre will be free of charge for all users. To obtain the goal of mitigating the effects of poverty, programs must be free of financial charge. The members of the Centre will `pay' far programs through an expectation of service and volunteerism to the community. Not everyone has financial means, but all have an ability to `give back' to their community. Youth programs will include daily duties such as cleaning up after activities while all will be asked to take part in neighborhood clean -ups etc. Special events that require additional funding may include members taking part in fund raising activities. There will however be an opportunity to generate funds through rentals of facility for outside agencies. d. Centre usage and participation levels will be monitored as part of the overall evaluation strategy. All members will provide general registration forms/ behavior contracts before taking part in any Centre activities. A Centre membership database will be created to organize participants. Individual programs will have participation levels monitored for each session. Youth programs will have a daily sign -in procedure in which overall Centre usage can be monitored. These numbers will be utilized by the Centre Director as a tool to maintain quality and relevance of programming. 7. Staff Qualifications a. Certification/ Education 't. Centre Director— The expectation is that the Centre Director will possess a university degree, preferably a Masters Degree in a 114 related field as well as practical experience in a community environment. ii. Assistant Director —The Assistant will possess a University or College degree in a related field or be working towards completion as well as practical experience in a community environment. iii. Leaders, Instructors, Supervisors — Other staff will have education or experience compatible with the programs they are responsible for. While there is room for some positions to be developmental in nature, most will preferably have formal education, coaching certification, or other relevant credentials. S. Staff Compensation a. Compensation for staff will be relative to the degree of responsibility and qualifications for their position. Projected salaries/ wages are as follows: L Centre Director - $50,000 per annum ii. Assistant director - $30,000 per annum iii. leaders, Instructors, Supervisors - $10.00 hourly iv. Custodial - $12.00 hourly 9. Insurance ONE Change has met with our insurance agent and are prepared to have all relevant conditions met. 10. Indemnification ONE Change will provide necessary indemnification documentation upon operational agreement between ONE Change and the City of SaintJohn 11. Cleaning and Maintenance of f=acility a. The ONE Change and Centre Director will assume responsibility of hiring and overseeing custodial services for the C.E Nicolle Community Centre. Wages for custodial staff will be transferred from existing Community Centre budget to ONE Change to pay staff. This is seen as an opportunity for job creation from within the community. ONE Change will seek neighborhood residents with custodial experience to fill these roles. 115 b. The expectations of ONE Change with regard to building maintenance and repairs is to work in partnership with the City of Saint John. The ONE Change's expertise is in running high quality programming for the residents of the Old North End and does not have interest or experience maintaining the physical structure of the building. The Centre Director will be responsible for monitoring building condition, damage etc but will engage the City of Saint John for required work. The ONE Change will work as part ners to seek funds for renovations, upgrades etc but do not anticipate being responsible for building or grounds maintenance. Programs may work on projects such as mural painting, flower planting and other activities as part of their activities as they have traditionally done and ONE Change may seek groups such as Deloitte to help with aesthetic improvements but will work with the City of Saint John to achieve these improvements. Outside of Custodial services, ONE Change is only interested in providing the programs and services contained within the C.E Nicolle Community Centre building. ONE Change will seek approval from Leisure Services for any physical modifications to the Centre property. 12. Budget a. See Appendix C 13. Evaluation ® A combination of process and impact evaluation techniques will be used to monitor program effectiveness including: O Centre Usage — daily attendance for overall Centre usage as well as specific program attendance. O Program evaluation — Each program will conclude with users asked to take part in short evaluations of programs effectiveness, enjoyment, and concerns or suggestions for future programs. O Annual evaluation — A yearly overall evaluation utilizing a representative group of users preferably administered by an outside assessor. Staff will also hold annual planning to monitor success. O Resident Advisory Committee — Ongoing meetings with residents to effectively adjust programs to meet the needs of the community. 116 14. Other Considerations a. ONE Change has the expectation of being close partners with the Leisure Services Department. ONE Change hopes to learn from the successes and challenges of other Community Centres as well as sharing C.E Nicolle Community Centre's experiences. We hope to have a Leisure Services employee continue to sit as ex- officio on the ONE Change Board and representation on the Resident Advisory Committee. We anticipate regular meetings to discuss success of programs and any issues that may arise. The relationship between Leisure Service Department and ONE Change has been very positive and it's anticipated that the cooperative relationship will only strengthen through this arrangement. b. Our plans for sustainability areas follows: i. The ONE Change organization constantly works to secure funding from business, philanthropy, and their own fundraising efforts. Because of the high level of volunteer involvement operational overhead of the organization remains small. Constant evaluation and planning allows the organization's mission to stay relevant to the community and thus an important part of the Old North End. ii. The sustainability of the C.E Nicolle Community Centre will involve a concentrated effort to engage new sponsors and partners to be involved. City funding will be required for core operations as will bringing business and philanthropies to the table. By incorporating a number of currently funded ONE Change programs in the plans for CI Nicolle Community Centre some sustainability will be'built in'. The biggest key perhaps is engaging partners to offer their programs at the C.E Nicolle Community Centre site. We have already received confirmation from a number of service providers who have interest in bringing their programs to C.E Nicolle Community Centre. c. The gym is a key component to any community centre and would have to be a priority should Lorne School close. ONE Change would be committed to working with the City to solve this problem should it arise. ONE Change 117 will also actively oppose any attempt to close the school should a proposal to do so be put forward. d. Lorne School has already made the commitment to ONE Change that the gym will remain a community asset that will be available whenever possible for C.E Nicolle Community Centre use. Should ONE Change assume operations of C.E Nicolle Community Centre, a formalized Memo of Understanding would be sought to confirm the availability of the gym. Section B: Support organization is requesting from the City of Saint John ONE Change has the following expectations of the City of Saint John in the following areas: a. Financial Commitment —The expectation is that the City of Saint John continue to provide the current level of funding to C.E Nicolle Community Centre with expectation that ONE Change will seek further funds to expand programming options. b. Staffing — ONE Change anticipates hiring all programming staff for operations. The expectation is that the City will provide a liaison to work with the C.E Nicolle Community Centre to maintain communication and cooperation. c. Building Maintenance — ONE Change expects that the City of Saint John will continue to be responsible for maintenance of the C.E Nicolle Community Centre with the exception of custodial. ONE Change commits to ensuring any maintenance issues are immediately brought to the attention of the relevant City Departments. d. Other --The expectation is that all current assets at the C.E Nicolle Community Centre remain (furniture, computers, etc). Replacement items will be a joint responsibility of the City of Saint John and ONE Change, to be discussed on an individual basis. 118 APPENDIX A Potential Program Schedule 119 Appendix A —Potential Program Schedule Timex 9-nd6-yt Tue�:04y Ine.Rday, Thuiesday Friday. Saturday Sunday 9:00- Adult Ed Adult Ed Adult Ed Adult Ed Adult Ed B -fast 12:00 Mini cheer Clothing Play Clothing Baby Parent Group group program 12 :00- Adult Ed Adult Ed Adult Ed Adult Ed Adult Ed Family or 3:00 Youth Clinic Seniors program 3:00 -7:00 Middle Mini Middle Tutoring Tutoring Tutoring Mini Middle Parent P cheer cheer Mini cheer 7:00 -9:00 Old teen Adult Parent Program 9:00- Rental Rental Rental 10:00 Mini Mini Family or Youth Tutoring Tutoring Program Middle cheer Adult Dance Movie Rental Dance Movie 120 Appendix B Potential Programs for %We C.E Nirolle Community Centre 121 Appendix B — Potential Programs for C.E Ivicolle Community Centre Prenatal,- Parenting Classes available for all expectant parents but specifically targeted to teen and first time parents. Classes will focus on prenatal health and expectations for infant care. 0-5 Programs -Early childhood education including; Playgroup Talk with Me, diaper/ formula program, daycare opportunities. 6 -11 Proerams -A combination of recreational, social, and educational programs including basic service and volunteer activities. 12 -14 Programs -This will be provided as the Youth Inclusion Program. This component will feature a Manager, Teacher, Case Worker, and Recreation Coordinator. They will provide a Combination of recreational, social, and educational programs focusing on school, home, and recreational environments. a 15 -18 Pro rams - A combination of recreational, social, and educational programs. Adult Proerams -A variety of programming including but not limited to; Parents Night Out, Adult Learning Programs, ,lob finding opportunities and counseling, Fitness Programs, and Health Clinics. 10, Family Programs — Programs that will promote healthy families and relationships. Some programs include; parenting courses for parents of tens, family recreational outings, celebrations (North End Days, Movies, Xmas party, etc) Seniors Program —Supporting existing `Golden Oldies' Group, providing a mentoring program with youth and health clinics. 122 O�ppendix C. Proposed Budget 123 Appendix C —Proposed Budget De5cr+ption Description Staffing Programs Genera! expenses Centre Director Assistant Director Program Staff Custodial Youth & adult Food program Admin- phones, advertising, office supplies, staff travel etc frequtivoy Amowit $50,000/ annum $57,000 + MERCS $30,000 /annum $34,200 + MERCS 3 staff @ $10,00 $38,540 94hrs /wk total (41wks) 1 staff @ $12.00 $28,454 40hrs /wk (52 wks) + MERCS Supplies/ year $12,000 Supplies /year $6,000 Supplies/ year $8,000 Total $184,194 124 Appendix C Contributions n In-Kind Service 125 Appendix D -- Contributions and In -Kind Service Program jDnfirmed/discussion In-kind value Parenting CMHA Program (4 -9) Parenting CM HA Program(6 -12) Early Childhood YMCA Playgroup Early Childhood YMCA Parent Support Confirmed ?? Discussion Confirmed Confirmed Talk With Me Horizon Health Confirmed Infant parenting YMCA Confirmed Youth Career Boys & Girls Club Discussion Youth Program Development Workers Health Clinic Boys & Girls Club Discussion St. Thomas Confirmed University Horizon Health Confirmed 126 $20,000 for all Y programs $24,000 $10,000/ year Community Horizon Health Confirmed Developer YIP Program — ONE Change/ recreation, NCPC parenting, family Financial Support Cooke Aquaculture Volunteer Support Gym space Play Park Total value to date Main Street Baptist Church Lorne Middle School/ School District 8 Kiwanis $25,000/ year Confirmed $300,000/ year for 3 years Confirmed $5,000/ year for 2 years Confirmed Year 1$16,400 (# volunteers x time x Year 2 $32,800 $20 /hr) Year 3 $65,600 Confirmed $38,965.75 Confirmed 127 $488,565.75/ year Appendix E Letters of Support 128 do MAIN STREET BAPTIST CHURCH June 21, 2011 Kevin Watson Leisure Services City of Saint John 171 Adelaide St, Saint John, NB E2K 1W9 Mr. Watson: I am writing this letter on behalf of the pastoral staff and lay leadership of Main Street Baptist Church. Main Street Baptist Church, as you know, is located in Saint john's Old North End, an area beset by many social and economic challenges — hence its designation as a Priority Neighbourhood for the purposes of municipal planning. We, as a church, support this designation and, in partnership with others, are seeking to promote and rebuild a sense of community within this neighbourhood. The people who call the Old North End "home" only desire for themselves the opportunity to lead productive and fulfilling lives. But unfortunately, the challenges of this neighbourhood often prevent them from reaching their full potential. Our church is determined to change thisl We work closely with local residents, Lorne Middle School, the North End Community Centre, and the ONE Change around initiatives intended to benefit the neighbourhood. We also have many volunteers dedicated to the cause. That is why we are so encouraged by the proposed partnership between Leisure Services and ONE Change around the North End Community Centre. We are confident that this partnership, aided by future renovations and additions to the centre, will enable it to house a cradle -to- grave array of programs that will address a range of needs expressed by, or identified among, the children, youth, and adults who live here. In so doing, the centre will make an important contribution toward enabling and empowering the people of the Old North End to enjoy a productive and fulfilling future. We, as a church, look forward to playing a vital role in all this through an expanded partnership with the North End Community Centre too. You may be aware that our church is in the midst of 129 a capital campaign to build a new facility on Forbes Drive (on the other side of Shamrock Park). On completion of this new building, hopefully in 2012, our existing building and properties in the Old North End will be used to more fully benefit this neighbourhood. These plans include donating our "parking lot" property adjacent to the community centre in order to build, in partnership with others, a wonderful playground park for the pleasure of families in the neighbourhood. As you can see, this will serve as a strategic addition to future plans for expanding family programming at the community centre. Moreover, as our already large congregation continues to grow, we intend to recruit an ever - growing army of volunteers to help staff all future programs at the expanded community centre — a commitment that will amount to an in -kind contribution running to thousands of dollars on an annual basis. It should be clear, by now, that we are very excited by the prospect of a partnership between Leisure Services and ONE Change. We believe that this partnership will enable the development of a community centre in the Old North End that could well become a model for others — benefiting this neighbourhood and enhancing the reputation of our city. Please do not hesitate to contact me at iohn @main streetbaptist.ca if you wish to discuss anything further, or if we can be of service to you. Respectfully, John P. Knight Community Outreach Pastor 130 NIN/1 U N H 11,-, December 14, 2009 His Worship Mayor Ivan Court and Members of Common Council City of Saint John, 15 Market Square P. O. Box 1971 Saint John, NB E2L 4L1 Re: Letter of Support for ONE Change's proposal to manage the North End Community Centre His Worship Mayor Ivan Court and Members of Common Council, Vibrant Communities Saint John has been championing a neighbourhood approach to revitalization, based on best practice research and the successes of ONE Change in the Old North End. Partners in the Old North End have been coordinating programs and working together to better meet the needs of residents. We feel that ONE Change has demonstrated its capability of assuming management of the North End Community Centre and represents another step in the actions of a neighbourhood that wants to take a leadership role in addressing its challenges and solutions. We also believe firmly in partnerships. We would encourage the City of Saint John, and Leisure Services in particular, and other groups in Saint John to contribute to the success of the North End Community Centre by lending support through such means as satellite programs. ONE Change has shown itself to be innovative and a leader in Saint John. With sufficient funds and a commitment to invest in improvements to the facility from the City of Saint John, the Leadership Roundtable of Vibrant Communities Saint John endorses the request that ONE Change manage the North End Community Centre. Thank you, Tom Gribbons Chair, Leadership Roundtable Vibrant Communities Saint John Vibrant Communities Saint John - Community Health Centre 116 Coburg St. Saint John, New Brunswick - EM 3K1 Fax: 506 - 632 -5539 - Phone: 506 - 693 -0904 Cell: 506 - 333 -0104 131 cc; ONE Change- Scott Crawford Vibrant Communities Saint John - Community Health Centre 116 Coburg St. Saint John, New Brunswick - EM M Pax: 506 - 632 -5539 -Phone: 506 - 693 -0904 Cell; 506- 333 -0104 132 90 Newman Street Saint John, NB E2K 1M1 lam:, llormems.nbed.nb.cai Phone. 506-658-5351 Fax: 506-658-3779 Mr. G. Norton, Principal May 4, 2011 Scott Crawford President, ONE Change Inc. The Resource Centre for Youth 28 Richmond Street, Saint John, NB E2L 3B2 Dear Scott: This letter aims to acknowledge the continuation of the current memorandum of understanding between Lorne School and the North End Community Center (NECC) with respect to the use of the school gymnasium in the event that ONE Change Inc. should assume programming responsibility and day -to -day operations of the NECC. Yours Truly, Greg Norton Principal, Lorne Middle School cc: Chris Toole, Director of Finance & Administrative Services "Discovering, respecting, and achieving the potential of ourselves, others, and our community." 133 ,5I: L VXE'S AXGLIC C�Rf 369 MAIYST, SAI9VTIOHjY, " E2X ill ,dune 27, 2011 ,(r. I(O7ain Watson — Leisure Services City of Saint ,john 171 Ade(aide St. Saint ,john, 9VB E2K 1W9 Dear Mr. Watson, The proposed partnership 6etween Leisure Services and One Change around the North End Community Centre is exciting news for the people of the North End St Luke's Church has responded to the call of the One Change ever since its conception some years ago. We have a Loaves and Fishes hot lunch program that feeds up to 50 people on Monday andThursdays, which includes some Lorne SchooCstudents. We also have a free break fast program on Tuesday mornings, and have in the Cast few months sponsored a youth night on Thursday evenings working with the One Change. We supply a clothing closet and support the Food Bank 6oth financially and with food. So, we know the needs in the North Eni6 and are painfully aware of the poverty and Cackof resources in the area for ad peoples, especialry the Youth. We at St. Luke's have seen the good, positive changes in the neig6ourhood that have taken place because of One Change, schools, churches, police andothers working together-with the residents taking leadership. We hope that we can continue to 6e a part of this experience, and we will do all that we can to support this perspective partnership 6etween Leisure Services and O.9VE Change. We support this endeavor. spec tfudy, Eileen Irish, Priest and sector of St. Luke sAnglican Church. 134 90 Newman Street Saint John, NB E2K 1 Ml http: ;,'lornems.nbed.nb.cal Phone: 506-658-5351 Fax: 506 -658 -3779 Mr. G. Norton, Principal 21 June 2011 ONE Change Inc. 223 Victoria Street Saint John, NB E2K 1 L9 To whom it may concern: This letter acknowledges the outstanding work that the ONE Change Inc. does in the Old North End of Saint John, NB. The commitment of the ONE Change Inc. to revitalization of the Old North End is unwavering and provides a powerful influence for positive change in one of Saint John's priority neighborhoods. The ability of ONE Change to deliver high- quality programming, accountability and authentic community engagement are just a few of the qualities that have propelled the ONE Change into a nationally recognized model. It is without hesitations that I give an unequivocal endorsement for the ONE Change Inc. in all of its endeavors. Yours Truly, Greg Norton Principal, Lorne Middle School "Discovering, respecting, and achieving the potential of ourselves, others, and our community." 135 Appendix F Leadership ENE Change Board of Directors 136 President Scott Crawford The Resource Centre for Youth (TRC) 28 Richmond Street, Saint John, NB EM 3132 (0) 632 -5532 (C) 647 -3899 Email: scott.crawfgrdQhorizonnb.ca Vice - President (Stakeholder) Gary Sullivan Principal Milledgeville North School 500 Woodward Ave Saint John, NB E2K 4G7 (0) 658 -2738 Email: gM.suIlivanQnbed.nb.ca Vice-President (Resident) Carla Bigney 222 Main Street, Apt. #2 Saint John, NB EM 1116 (M 663 -94.18 (0) 652 -5502 Email: jmhlaw &ve.ca Secretary/Treasurer Kit Hickey Ex. Director - Housing Alternatives Inc. 75 Adelaide Street, Saint John, NB E2K 1 W4 (0) 632 -9393 (C) 636 -0276 Email: khickU@nb.aibn.com Tony Dickinson 4 Elgin Road Saint John, NB E21 2Y7 (H)609 -2346 Email: ai.dickinsonAlive.ca David Fleming 36A Cedar St. Saint John, NB E2K 1C7 (C) 608 -0300 Email: david.flemin bed.nb_ca The ONE Change Inc. Board of Directors July 2012 137 Victoria Fleming 36A Cedar St. Saint John, NB E2K 1C7 (C) 654 -0033 Email: victorialhomeOnbed.nb.ca Connie Gould 55 Leinster Street, Saint John, NB EM OA5 (H) 642 -1115 Email: connie-gouldQhotmail.com Greg Norton Principal — Lorne Middle School 90 Newman Street, Saint John, NB E2K 2B9 (0) 658 -5351 E -mail: grea.norton@Mjntjohn.ca Kurt Peacock Enterprise Saint John 56 Canterbury Street, 3' Floor, Saint John, NB EM 50 (0) 648 -2307 Email: kpeacock(q1entgjLn esj.ca Rose Young 230 Main Street, Saint John, NB EX 1H6 (H)642 -7420 Ex- Officio Const Tony Arsenault Community Police Officer (0) 632 -6139 Email- ton .ars ult n'ohn.ca Greg Cutler North End Community Centre (C) 650 -3763 Email: .cutl ain'ohn.ca AppendiAwG Audited Financial Statements 138 T r4 OFE CHANGE INC. (Incorporated under the lays of New Brunswick) FINANCIAL STATEMENTS DECEMBER 31, 2011 139 THE ONE CHANGE INC, DECEMBER 31, 2011 X012 AUDITORS' REPORT FINANCIAL STATEMENTS Statement of Financial Position Statement of Changes in Net Assets Statement of Operations Statement of Cash Flows Notes to Financial Statements 140 Page 6 -9 B E LYEA C 0 LWELE V- ASSOCIATES INDEPENDENT AUDITORS' REPORT To the Members of The One Change Inc. We have audited the accompanying financial statements of The One Change Inc., which comprise the statement of financial position as at December 31, 2011, and the statement of changes in net assets, statement of operations and the statement of cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Rerponalbfllry for the Finaactal Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. AuNtor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statunents are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the organization's preparation and fair presentation of the financial statements in order to design audit procedures that am appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the r asomblKms of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of The One Change Inc. as at December 31, 2011, and its financial performance and its cash flows for the year then ended in accordance with Canadian generally accepted accounting standards for not- for - profit osganizafrons. Saint John, NB June 27, 2012 CHARTERED ACCOUNTANTS 133PastlNimSiKSa*1l ,3tki*Ntrrfroawi MIAtaMV3 F.gbb3 E 1:WAh4awam 1. 141 THE OYE CHANGE INC. STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 201 I 2AII �Q1Q ASSETS CURRENT Cash $ 66,995 $ 113,285 Cash - Youth Council & Senior Groups 850 644 Accounts receivable 25,513 13,575 Prepaid expenses 1-22t 1,750 95.128 _J29,259 CAPITAL ASSETS (Kates 2,3 and 4) 151,031 161.565 LIABILITIES CURRENT Accounts payable and accrued liabilities $ 40,488 $ 34,445 Deferred income - Youth Council & Senior Groups 6,541 25,280 Deferred revenue 43.514 45.126 LONG -TERM X0,543 -10 Deforned contributions related to capital assets (Note 4) 153321 164.171 NET ASSETS NET ASSETS INVESTED IN CAPITAL ASSETS $ (15,625) $ (15,940) UNRESTRICTED NET ASSETS 17 320 _ 37.742 _ __ 21,802 $ .. $� $ APP R WED J�.WALF OF THE BOARD: Director Gam+ -sue• ` Director 2. 142 T HE CNE CHANGE LNC. STA': EMENT OF CHANGES IN NET ASSETS (Unaudited) FOR THE YEAR ENDED DECEMBER 31, 2011 Invested in Total Total Canital Amets Unrestrictee I ? BALANCE AT BEGINNING OF YEAR $ (15,940) $ 37,742 EXCESS (DEFICIENCY) OF REVENUE OVEREXPENDITURE _ 315 f 19.8221 BALANCE AT END OF YEAR SEf,15 2,y5 $2S 3. 143 $ 21,802 S 12,625 (19.5071 9.177 TIE ONE CHANGE INC. STATEMENT OF OPERATIONS FOR THE YEAR ENDED DECEMBER 31, 2411 1d#]L Im 1111 LV/ M�tf Donations S 9,294 S 91380 Grants 109,504 84,190 Investment income 566 350 Fundraising 1,805 19,932 Youth Inclusion Program 278,632 150,663 Case Management 8,103 14,789 Amortization of deferred contributions related to capital assets 10.850 419,754 10,950 EXPENDITURE X14 Program expanses 44,780 24,843 Wages and benefits 89,979 72,486 Supplies 1,128 3,087 Insurance 3,669 3,591 Professional fees 4,888 3,040 Building maintenance 2,898 2,491 Fundraising - 6,808 Interest and bank charges 126 462 HST expense 926 1 X 568 Telephone 700 724 Amortization 10,535 11,246 Youth inclusion Program _.-278.632 1sn_b91 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURE 5 ,9 4. 144 THE ONE CHANGE INC. STATEMENT OF CASH FLOWS FOR TILE YEAR ENDED DECEMBER 31, 20111 an CASH PROVIDED BY (USED IN) Operating activities Excess (deficiency) of revenue over expenditure Items not involving cash Amortization of deferred contributions related to capital assets Amortization Changes in non -cash working capital balances Accounts receivable Prepaid expenses Accounts payable and accrued liabilities Deferred revenue Deferred income - Youth Council and Senior INCREASE (DECREASE) IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR REPRESENTED BY: Cash Cash - Youth Council and Senior Groups 4 145 $ (19,507) S 9,177 (10,850) (10,850) 10,535 1.1.2a (19,822) 9,573 (11,938) 2,038 (20) (34) 5,042 22,930 (1,512) 40,026 it8.73 25,000 !46.0891 .99,533 (46,089) 99,533 11 1.2H 14.401 SS , 6.T $.._WjKj S 66,995 S 113,285 850 _ 649 Ste` 65 $�13 {934 THE ONE CHANGE INC. NOTES TO FINANCIAL. STATEMENTS DECEMBER 31, 2011 1. PURPOSE OF THE ORGANIZATION The purpose of The One Change Inc. is to increase the quality of life in the north end of the City of Saint John by effecting lasting change in the youth of the neighbourhood, with the view that the youth will grow into community - caring adults. The organization was incorporated without share capital under the New Brunswick Companies Act as a non -profit organization on July 26, 2404 and became a registered charity under paragraph 149(1)(1) of the Income Tax Act on October 18, 2005. As such, it is exempt from income taxes. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue Recognition The One Change Inc. follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Contributed Services Volunteers contribute an indeterminable number of hours per year. Because of the difficulty of determining their fair value, contributed services are not recognized in the financial statements, Capital Assets Capital assets are stated at cost less accumulated amortization. Amortization is being provided for on capital assets using the straight Line method at the following annual rates: Building 5'°% Furniture and fixtures 20% Computer equipment 33% Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting standards for not-for- profit organizations requires management to male estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amount of revenues and expenses during the reporting period These estimates are reviewed periodically, and as adjustments become necessary, they are reported in earnings in the period in which they become known. Financial Instruments Measr nment offinanciallnatrments The organization initially measures its financial assets and liabilities at fair value, except for certain non -arm's length transactions. The organization subsequently measures all its financial assets and financial liabilities at amortized cost, except for investments that are quoted in an active market, which are measured at fair value. Changes in fair value are recognized in excess of revenue over expenditure. Financial assets measured at amortized cost include cash and accounts receivable. 6. 146 2 ONE CEUNGE INC. NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 201 t SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (cont'd) Financial liabilities measured at amortized cost include accounts payable and accrued liabilities. Impairment Financial assets measured at cost are tested for impairment when there are indicators of impairment. The amount of the write -down is recognized in excess of revenue over expenditure. The previously recognized impairment loss may be reversed to the extent of the improvement, directly or by adjusting the allowance account, provided it is no greater than the amount that would have been reported at the date of the reversal had the impairment not been recognized previously. The amount of the reversal is recognized in excess of revenue over expenditure. 71ansaation Costs The organization recognizes its transaction casts in excess of revenue over expenditure In the period incurred. However, financial instruments that will not be subsequently measured at fair value are adjusted by the transaction costs that are directly attributable to their origination, issuance or assumption. 3. CAPrr'AL ASSETS Qmt Land $ 10,000 Building 202,773 Furniture and fixtures 5,542 Computer equipment 1.734 Accumulated Amortization Net Net $ - $ 14,000 S 10,000 61,742 141,031 151,169 5,542 - 396 1,734 $ 61 4. DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS Deferred contributions related to capital assets represent contributions to The One Change Inc. fbr the purchase and construction of a building. 'Ilene contributions are amortized to revenue on the same basis as the related capital assets are amortized to expenditure. The change in the deferred contributions balance for the year is as follows: Balance at beginning of year $ 164,171 $ 175,021 Amount amortized to revenue (10,950 ,[10,85,0) Balance at end of year $..53 U 7. 147 THE ONE CHANGE INC. NOTES TO FINANCIAL STATEKENTS DECEMBER 31, 2011 5. IMPACT OF THE CHANGE IN THE BASIS OF ACCOUNTING The organization has elected to apply the Canadian accounting standards for not-for-profit organizations of Part III of the CICA Accounting Handbook. The financial statements for the year ended December 31, 2011, the first financial statement for which the organization has applied these standards, were prepared in accordance with the provisions set out in FIRST -TIME ADOPTION FOR NOT-FOR-PROFIT ORGANIZATIONS, Section 1501, for first time adopters of this basis of accounting. The impact of adopting these standards has had no effect on net assets at the date of transition, i.e. January 1, 2010. Consequently, the statement of financial position at January 1, 2010 remains unchanged as follows: ASSETS CURRENT Cash Cash - Youth Council A Senior Groups Accounts receivable Prepaid expenses CAPITAL ASSETS LIABILITIES CURRENT Accounts payable and accrued liabilities Deferred income -Youth Council and Senior Groups Deferred revenue LONGTERM Deferred contributions related to capital assets NET ASSETS NET ASSETS INVESTED IN CAPITAL ASSETS NET ASSETS 8. HM S 13,757 644 15,613 1.716 $ , 31.730 $ 11,514 280 _.5.100 15.894 (15,544) —29-170 THE ONX MANGE INC. NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2011 (6 FINANCIAL INSTRUMENTS The organization is exposed to various risks through its financial instruments. The fbHowing analysis provides a measure of the organization's risk exposure and concentrations at the statement of financial position date, December 31, 2011. (1) Liquidity risk Liquidity risk is the risk that an organization will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its obligations under accounts payable. (Z) Credit risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The organization's main credit risks relate to its accounts receivable. The organization provides credit to its clients in the normal course of its operations. 9. 149 Appendbx H ONE Voice Report 150 OLD NORTH END UZ40110.1-N� V aic�: S�'ia? P r. rn.� a rrimin� Initiative Social Programming Initiative 12/1/2010 151 ONE Voice: Social Programming Initiative Table of Contents Project Participants and Acknowledgements ...... ..............................3 Gett!ng Sterted Introduction to the Old North End Voice ........... ..............................6 Situating Ourselves: Who we are ..................... ..............................7 Rational: The ONE Plan ............................... ..............................8 Geographical Location ................................. ..............................9 LandUsage .............................................. .............................10 Community Statistics ................................... .............................11 Past and Current Successes/ Community St rengths . .............................13 Process for Determining Current Community Priorities .......................14 2010 Old North End Community Priorities Childrenages 0- 5 ....................................... .............................16 .............................35 Childrenages 6- 12 39 ..................................... .............................21 Youth............................ ............................... ............24 .............................44 Adults.................................................... .............................26 Seniors................................................... .............................28 ONE Voice Recommendations ....................... .............................31 Conclusion.............................................. .............................34 Appendices AppendixA ............................................. .............................35 AppendixB 39 ........................................................................... AppendixC .............................................. .............................44 Veferences...................................................................... .............................46 152 ONE Voice: Social Programming Initiative Pro'ect 'Farticie-ants and Ack awler gerrnerts The following project was made possible by the passion and commitment of the residents of the Old North End and the ONE Voice committee and community partners. ONE Voice Commitk ee The ONE Voice committee provided direction and expertise in the preparation of this document. Through our meetings with the committee we were able to gain the knowledge to complete the ONE Voice. Robin Mackie, ONE Change & St. Thomas University Katie Mason, ONE Change & St. Thomas University Heather McLeod, ONE Change & St. Thomas University Melanie Walsh, ONE Change & St. Thomas University Scott Crawford, ONE Change June Rennick, ONE Change Monica Chamberlin, the Business Community Anti - Poverty Initiative Randy Hatfield, Saint John Human Development Council Cathy Boudreau, St. Joseph's Community Health Center Cathy Wright, Vibrant Communities Greg Cutler, City of Saint John: North End Community Center Greg Norton, Principle Lorne Middle School ONE Change 3oard of Directors The ONE Change Board provides direction and leadership for the activities of ONE Change. The Board consists of stakeholders and residents in the community. Scott Crawford Kit Hickey Trevor Holder Gary Sullivan March Hussey Tammy Calvin Linda Negus Connie Gould 153 Helene Williams John Knight Kurt Peacock ONE Voice: social Programming Initiative Key Pa---ticipmts Special thanks goes to the following: All community members of the Old North End Youth Inclusion Program staff Main Street Baptist Church St. Luke's Anglican Church 154 ONE Voice: Social Programming Initiative e" 0 -Getling Started ONE Voice: Social Programming Initiative IntroductYon to the Cld North End Voice The Old North End Voice (ONE Voice) is the companion document to the Old North End Plan (ONE Plan) that was prepared in August 2010 by Katherine Bailey from the Business Community Anti - Poverty Initiative Inc. (BCAPI). The ONE Voice: Outlines the social and economic issues facing residents of the Old North End * Provides Priority needs are addressed by age group, as well as recommendations for addressing these issues. * The priorities and recommendations reflect primarily the voices of residents, but also others who work in the Old North End, including community development workers, professionals and volunteers. Additional recommendations are included in Appendix A at the end of the document. The ONE Voice will be used in conjunction with the ONE Plan by the ONE Change to aid in determining where their project directions will be for the next 5 years. As with the ONE Plan it will provides information regarding the greatest needs of the community members of the Old North End as well as recommendations that community members had voiced. 156 - ONE Voice. Social Programming initiative Sit12'Ling Curse'wes: Who We Are This project was undertaken by four social work students from Saint Thomas University, located in Fredericton, New Brunswick, as part of a social action placement. We are white, middle -class women, who come from privileged backgrounds. None of us grew up in the Old North End or reside there currently. Initially, we were concerned with the barriers this may pose; we acknowledged this concern and discussed ways of minimizing the power imbalances inherent in the relationships we would develop with residents. We decided against disclosure of our educational program, as we recognize the location of social work as both a power - infused profession and a historically oppressive institution. We identified ourselves as volunteers or simply as working with ONE Change. 157 oNS Voice: Social Programming Initiative Rationale The Old North End Voice (ONE Voice) is a companion document to the Old North End Plan (ONE Plan), which was developed by Katherine Bailey in the summer of 2010. The O?VE Plan: Provides a summary of the progress made to date in the Old North End as it relates to the action areas determined by the community in 2005; Describes the current priorities of the neighborhood in view of the progress that has been made; e Recommends priority actions for the next five years (2010 -2015) which have been identified by the community; and ID Informs the Municipal Plan for the City of Saint John as it relates to the Old North End (p.5) The ONE Plan will serve as a tool for the Old North End and ONE Change as it determines its strategic directions and projects for the next five years. It provides information about the greatest needs residents of the Old North End face and recommended actions to address their priorities and bring about positive changes (p.5). While the ONE Plan focuses mainly on physical improvements and small business development, including housing renewal, storage and removal of garbage, improvement to streetscapes, and attracting commercial tenants (pp.56 -68). The vision for this project was to capture the short -term and long -term social needs of the community and translate them into tangible and achievable social programs and services. ONE Voice: Social Programming Initiative Geographic LacattI on Ff �� 4' a :?Mart �L 4L ` w M p- Vrn" y.S+r t� all .-.r 14 J ,2:. Fy Iems? m 4r. r�- ---5 ter it rTrrF.� LD2904 Yahoo! Inc 0)2W3 [3DT L-4 Community { ac sties The main community facilities in the Old North End are: ONE Change building North End Community Centre (NECC) Lome Middle School Millidgeville North End Lions Club Main Street Baptist Church St. Luke's Anglican Church Saint John Fire Station # 5 North End Food Bank 159 ONE Voice: Social Programming Initiative w ,and Usage. The primary commercial use in the community is the Lansdowne Shopping Centre located on the east side of the Old North End. Smaller commercial uses are also located along Adelaide Street and the eastern portions of Metcalf Street and Main Street. In recent years, significant investment has been made in the parks located in the Old North End. Both Victoria Park and Robertson Square have been revitalized to become showpieces in the community. Active recreation space is located adjacent to the Old North End including a baseball diamond at St. Peter's Park and Shamrock Park which includes sports fields, baseball diamonds, and tennis courts (ONE Plan, p.10). 160 _ s: ONE Voice: Social Programming Initiative Community Statistics The Old North End has been identified as one of five priority neighbourhoods in Saint John where there are high poverty rates, high proportion of single parents, high crime rates, older housing stock, primarily rental housing, low levels of education, and low labour force participation. In both the 2001 and 2006 census, the Old North End was classified as a very high poverty neighbourhood because more than 40% of residents lived below the poverty line, that is, the threshold at which sociologists warn that the entire area is under stress (ONE Plan, p.8). Table 1: Samrnary Data for the Old North End Census Tract. 1996-2006 Census Profile 1996 2001 2006 Population 2,287 2,150 15974 Occupied Private Dwellings Total private dwellings 960 13,073 1,076 Total private dwellings occupied by usual residents 960 960 905 Owned dwellings 240 205 185 Rented dwellings 720 755 720 Avera e value of owned dwellin g $86,419 $78,055 $89,183 Average gross rent of tenant households $425 $461 $491 Tenant households spending 30% or more of household income on gross rent 370 350 335 Educational Attainment Total population >_15 years 1 770 1,725 1,585 No certificate, diploma or degree 920 735 620 High school certificate orequivalent 290 335 585 Apprenticeship or trades certificate or diploma 95 200 115 College, CEGEP or other non - university certificate or di loma. 290 145 175 ONE Voice: social Programming Initiative University certificate or diploma below the bachelor level 15 10 45 University certificate, diploma or degree 30 30 40 Labour k1 orce AdNity Total population > 15 years 1,765 1,720 1,585 In the labour force 965 950 895 Employed 715 700 765 Unemployed 260 245 125 Not in the labour force 800 765 690 Participation rate 55.0% 55.4% 56.5% Em io ent rate 40.5% 40.9% 4$.6% Unemployment rate 26.3% 25.8% 14.0% ! ncome Median income of census families $221201 $23,671 $27,924 Median income of private households $18327 $20301 $25476 Median income of persons >15 years $1306(M) $11,096 $13,458 $16,515 Low income 48.8% 49.70% 43.3% Famil y Characteristics Total number of census families 605 610 520 Number of female lone parent families 190 235 165 Number of male lone - parent families 40 15 60 162 ONE Voice: Social Programming Initiative Fast and Cur. ent Successes The ONE Plan document highlights many of the successes already achieved in the Old North End community. They include: ONE Home program for homeowners ONE Life (Old North End Living independently for Education ) ONE Change Environment Team for beautification projects ONE Teen Summer Takeover Development of Youth Council Youth Inclusion Program (YIP) a Development of the community garden Various community events Winds of Change (repairing of drafty windows in community) Revitalization of Victoria Park ONE Change Clothing Room Community Strengths Youth Involvement/ Leadership * Partnerships with the other Saint John priority communities Partnerships with Main Street Baptist and St. Luke's Church to provide community members with nutritious meals Determination, passion and pride of community members Partnership with the Saint John Apartment Owners Association o Partnership with the Saint John Learning exchange to have CALP (Community Adult Learning Program) Neighbourhood advocacy ONE Voice: Social Programming Initiative - rocess for Determining Current Neighbourhood Priorities Focus groups were carried out with residents in late August 2010 by ONE Change in preparation for this project. Participants brainstormed desired programs and services and recorded them on flip chart paper for easy reference. Suggestions from participants who attended were then recorded and prioritized. These served as a starting point for us to begin thinking about the needs and types of programs already identified by those who attended. In order to start the process of engagement we were first required to complete an application form to the St. Thomas University Research Ethics Board (see Appendix B) to ensure there was no harm done to participants. Engagement with the Old North End community involved meeting with the ONE Change Board of Directors; talking with YIP staff; meeting with John Knight from Main Street Baptist Church; attending lunches at the Main Street Baptist and St. Luke's churches; talking with youth; and going door - to- door and speaking with residents about programs and services they want to see implemented in their community. From the beginning of October to mid- November, we began the process of going door -to -door. We created a one -page explanation (see Appendix Q of who we are and what we were looking for from community members. This was given to every resident we spoke with, if desired, and left in the mail boxes for residents who were not home. Included on this form was: the ONE Change logo, a brief description of ONE Change, what we were looking for (ideas for programs); the phone number for ONE Change (if anyone wanted to call with input); and our names and signatures. In total, we visited approximately 150 homes and we spoke with approximately 65 community members. From engagement with residents, we have identified two priorities and recommendations for each of five age groups. These age groups range from pre-natal to seniors. These reflect the most pressing needs and concerns identified by those who live and work in the Old North End community. Included in Appendix A, are additional recommendations identified by residents. 164 El ONE Voice: Social Programming Initiative 2010 OWN Grth End Comin-unitty P rlorltlj'�'es 165 15 I ONE Voice: Social Programming Initiative "The quality of a child's life depends on decisions made every day in households, communities, and in the halls of government. We must make those choices wisely, and with children's best interests in mind... As children go, so go nations, it's that simple. " UNICEF Priority # 1: Prenatal Programs Prenatal education promotes wellness and the prevention of illness by providing information and support to pregnant women, their partners and families to enhance capacity, facilitate informed decision - making and maintain or enhance their own and their baby's physical and emotional health. (Prenatal Education and Support Working Group, 2005). As stated by individuals in the community they believe that there is a need for prenatal programs for those expecting. In the city of Saint John 4.6% of newborns are born with a low birth weight (Statistics Canada, 2007). Prenatal information could provide community members with the knowledge to help ensure that their babies are born at a healthy weight. Individuals in the community feel that prenatal education is essential in preparing themselves for parenthood. Through prenatal education community members will gain the knowledge to not only provide their unborn child with a healthy environment but they will also be prepared to do the same once their child is born. Recommendation, # 1 The following is a list of prenatal programs that are offered in the Saint John area that ONE Change could partner with in order to implement these at the NECC. Early Childhood Initiatives Offered by: Public Health The ECI program strives to assist parents or future parents to give their children (0 -5 yrs) the best start in life. This program is provided by either a Public Health Nurse or Nutritionist: 166 ONE Voice: social Programming Initiative The prenatal program includes: 1. Individual teaching and referral to prenatal classes; 2. Individual nutrition counseling; 3. Provision of nutrition supplements and milk to those meeting the financial criteria; 4. Referrals to other health professionals and/or community partners. Contact 1'nformation for Public Health Telephone #: 1-506-658-3067 VON Programs Healthy Baby & Me Healthy Baby & Me is a project funded by Health Canada (Canada Prenatal Nutrition Program) and administered by VON Canada New Brunswick. It is designed to provide education and support to youth who are either expecting a baby or parenting an infant. The overall goal of Healthy Baby & Me is to contribute to a healthy pregnancy and the healthy growth and development of infants of Healthy Baby & Me participants. The program offers free education and support that helps pregnant and parenting youth in communities across New Brunswick make healthy choices for their babies and themselves. The programs are free and provide an opportunity for youth to: -Relax in a non judgmental atmosphere -Meet new friends -Get support from others who are going through a similar situation -Get information on making healthy choices for yourself and your baby -Share experiences -Learn the latest on pregnancy and parenting -Work together to ensure having a baby is a memorable and positive experience Special Delivery Club Prenatal education especially for youth. We talk about labour & delivery, breathing and relaxation exercises, nutrition, feeding baby, etc... We also include a hospital tour and as a grand finale, a baby 167 - , ' ONE Voice: Social Programming Initiative shower /celebration! Each week we have a healthy snack, door prizes and f activities like videos and/or games. Rock & Talk. Parenting education especially for youth. We talk about childcare, infant feeding, life skills, parenting responsibilities and expectations, etc... Each week we have a healthy snack, door prizes and fun activities. *VONProgramming, 2010 Contact Information for VON Telephone #: 1 -506 -635 -1530 Contact Information for VON Healthy Baby and Me Telephone #: 1 -506- 672 -9647 Information Packages In conjunction with the various programs for new parents, it is vital that additional information is given to community members. The following should be provided: Contact information for the various resources for new parents in the Saint John area. e, Calendar of events for the Old North End c List of all other programs offered through ONE Change at the North End Community Center By providing community members with the above information individuals would be aware of other programs that they can participate in. This information may also be passed onto other community members who may be unaware of what ONE Change has to offer the community. Priori # 2: Play Groups / Education Sessions The following programs are in response to community members stating that programs or activities that include both parent and child would be beneficial at the North End Community Center. These activities would aid in fostering better parent/ child relationships as well as to strengthen social skill that their children will utilize throughout their life. Community members stated 168 ONE voice. Social Programming Initiative they would like to see activities such as arts and crafts, music and play groups where they are able to participate with their child while socializing with other parents. In the Old North End, 39 % of the population is composed of single mothers (Poverty & Plenty, 2007) and 10.7 % are single fathers. Providing these individuals with support via educational sessions and parental support groups would be beneficial in supporting health families. Recommendation # 2 The Saint John Family resources center would make a great partner in the implementation of the Play Groups and Education Sessions, funding and a set location would be the only concerns in regards to these programs. Their mission statement is one that is one that fits with ONE Change and that is to " Through a supportive environment, provide information, education, and resources to caregivers of children and expecting parents by encouraging them to develop and affirm their abilities, aspirations, and potential" (SJFRC, 2006). The following is a list of programs offered through the Saint John Family resource center Available in the lower West side and North end of Saint John, these play groups provide opportunities for parents, caregivers and their children to meet and play in their own communities. Play- groups offer snacks, crafts and story time, as well as transportation support. Positive Parenting A parenting program based on Barbara Coloroso's bestseller "Kids are Worth It - Giving kids the gift of inner discipline ". This program covers a variety of topics including teaching kids how to think not what to think, problem solving, empowering children, the patterns of conflict and the importance of self -care. The program has seven sessions. Limited, on -site childcare and transportation support are available. Registration is required. 169 - -- - - ONE Voice: Social Programming Initiative 12 3 4 Parent A six -week video based parenting program focusing on developmental stages from ages one to four. Through group discussions and activities, parents share ideas and effectives strategies. Some of the topics covered are building the bond, non - violent discipline skills, the power of encouragement, and the importance of self-care. This program runs for six weeks. Limited, on -site childcare and transportation are available. Registration is required. *Taken from the Saint John Family Resource Center wehsite (2006): http- '1&c -crf com4aint johnl0 Contact Information for Saint John Family Resource Center Telephone #: 1- 506 -632 -2182 Website: http://fre-erf.com/saint-john/ 170 ?f� ONE Voice: Social Programming Initiative Z ye rs old Priority # 1: Safe Walk When canvassing the neighborhood many community members stated that they feel that it is not safe to allow their children to walk to and from the community center to attend programs especially children between the ages of six and twelve . Recommendation # 1: Have a volunteers walk the kids to and from the center as a group ■ Form a "buddy system" that matches up an older youth with a younger youth. The older youth will be responsible for picking up and taking home the younger child from his or her home. This is not only beneficial for the younger child but can help instill leadership skills with the older youth. Look to implement a program similar to the province of Ontario's "Ontario Communities walkON". Ontario Communities walkON Ontario Communities walkON is based on the success of walkON, six community partnerships of the Ontario Heart Health Program who collaborate to engage and support their communities to create environments that support walking. walkON works in partnership with politicians, planners, engineers, and citizens from 17 community groups, using comprehensive, easy -to -use resources and tools designed to educate, empower and inspire community members. The goal is to take the successful walkON model and replicate it around the province of Ontario. (Green Communities, 2010). The walkON Walkability oolldt can be found online at: http : / /www.canadawalks.calproject walkon.asp ONE voice: Social Programming initiative ` Priority # 2: Programming aimed at 6 -12 year olds Children's readiness to learn at school entry is a well- established predictor of their success in school and later in life. It is known that individual characteristics (e.g., socio- economic status, health, parental education) contribute to children's readiness to learn. In order to foster positive growth of the children in the North End it is vital to ensure that their needs are being meet especially between the ages of 6 -12. Children who participate in recreation programs benefit in the following ways: improved social skills, less or no need for special education instruction during subsequent school years, better grades, and enhanced attention spans (Education Corner, 2009). Community members voiced that they would like to see more programming for children 6 -12 years of age that does not solely include unorganized sports. Recommendation # 2: Expand one recreational Rrogramming at the centre Expand Programming to include the following: o Bike Club A bike club can be formed by community members and can utilize the new biking trails that will be near Shamrock Park. The bike club could be lead by and older youth or adult and they could guide younger youth through the designated trails. • Donations of bikes could be made to the ONE Change via a bike drive. Contact various bike clubs in Saint John to inquire if they are able to volunteer time to teach youth about bike safety as well as proper biking techniques. Art Classes Art classes are already being taught at the North End Community Center, continuing these classes would be recommended. • Inquire with various art teachers (pottery, painting, knitting, seeing) to see if specialized classes could be implemented monthly. • Connect With Other Community Centers • Look into the possibility of hosting a youth social once monthly with the other Saint John community centers to foster a sense of community amongst youth. 172 - - ONE Voice: Social Programming Initiative Socials can incorporate team activities/ challenges or specialized programs such as art or music. 173 _ - ONE Voice: Social Programming Initiative vcu-t C13 -1$ years ols�� Friority #1: Legal advice /support "In one week, I had seven youth leave my office in handcuffs. " -Greg Norton, Principal, Lorne Middle School In response to the high levels of crime in the Old North End, including arson, which is often perpetuated by youth, and in response to concerns raised by Greg Norton, principal of Lorne Middle School, and residents, that parents are often unsure how to navigate the legal and criminal justice systems, the need for assistance for parents and youth once an arrest has been made has been identified as a priority. Many of the residents we spoke with identified as a major concern crime committed by youth in the community. While the reasons for the engagement of youth in crime are complex, multi - faceted and often tied to poverty and marginalization, and while the other recommendations address these issues from the prevention side, in the interim, given the low levels of education and literacy as well as the complexity of legal documents received by families following the arrest of a youth, it is recommended that some legal advice and support be provided to families when a youth comes into contact with the law. Recommendation #1 The provision of legal advice /support could include: Information sessions with a lawyer (pro -bond) on the rights of families and youth once a youth has come into contact with the law One -on -one sessions with a volunteer to assist families in interpreting police and other legal documents Download or order (free of charge) resources from the Public Legal Education and Information Service of New Brunswick (PLEIS NB) Youth Justice website http:// www.youthjusticenb.ca/main.asp ?3 Resources available on this website include: a Youth Justice Toolkit, a Youth Justice in New Brunswick Workbook, and a Youth Rights Booklet 174 ONE Voice: Social Programming Initiative Priori #2: Dro -In Centre Improvements In order to foster a sense of inclusion, assist youth in coping with problems at home, school, etc., and work towards crime prevention, improvements in the drop -in centre at the North End Community Center is identified as a priority. While a space exists currently in the centre, mental health issues have been identified both in the focus groups and by residents we spoke with, as a large concern in the Old North End. Moreover, we heard from Kelly, the YIP teacher /cascworker that often youth are facing many problems at home, which, while not always obvious, often make it difficult for youth to focus on school. Recommendation #2 • Enhance the drop -in space for youth with comfortable furniture Offer a coffeehouse in the evenings Include resources on services and programs relevant to youth in Saint John Provide free condoms Designate a day /time for youth to set up appointments with a youth counselor or social worker. Ensure that an office is available where youth can talk to the social worker regarding a variety of personal and social issues they are facing as well as needs such as housing, employment, etc. a Look to the Teen Resource Centre (TRC) for additional suggestions Contact Information for 'T'een Resource Center Telephone #: 1- 506 -632 -5531 175 ONE Voice: socW Programming Initiative l s . ) Priority #1: Addiction Services The majority of individuals who engaged in the canvassing process of this project identified addictions issues as the underpinning barrier to health, safety, and an overall sense of well- being. It was noted on several occasions that no services targeting this social problem currently exist in the neighbourhood. The suggestion offered by many people who outlined this need, was access to such supports. Recommendation #1: Development. of Addiction Services * Establish an Alcoholics Anonymous (A.A.) group in the North End • Contact A.A. organization regarding the implementation of this program. e Establish an Narcotics Anonymous (N.A.) group in the North End • Contact N.A. organization regarding the implementation of this program. Access to an addictions outreach worker in the North End • Partner with relevant local agencies such as Ridgewood Addiction Service to create an outreach program in the North End Community. Organize a needle exchange program in the North End Partner with relevant AIDS SJ to develop a needle exchange program in the North End. p.iori_ty_ #2: ± ducation and Emi)iovmen _7 aining As indicated in the ONE Plan report, an overwhelming amount of individuals living in the North End are unemployed. Many people who engaged in the door -to -door process highlighted the need for programs in their community to tackle this social issue. Suggestions outlined services grounded in education and employment. 176 ONE voice: Social Programming Initiative Recommendation #2: Devela ment of Education and Ena to ment Services Enhance and promote the computer access center located in the ONE Change building. • Many individuals indicated that they were not aware of this existing program. Promote and advertise the C.A.L.P education program located in the North End Community Center. • Again, many community neighbours were unaware of this program. Provide a space and a facilitator to engage in programming, such as: soft skills training, resume building, job search, accessing community resources, etc. Ideally, this facilitator would be a ONE Change employee. If this is not feasible, ONE Change could partner with other agencies to access their support within the North End community. Educate and promote awareness about structures that provide funding and loans for individuals seeking education and employment opportunities. • Services tackling this issue are provided locally by organizations, such as: the Department of Social Development (access to social assistance, applying for health card status, etc.), Community Loan Fund, etc. 1 77 ONE Voice: social Programming Initiative Sen ors: Priori #x: 11elpine Program In today's society, social programs are often geared towards youth in high priority communities. However, it has become increasingly clear that seniors need to be recognized as an important part of community and thus included in community initiatives. Programs for seniors have been lacking in the Old North End and we plan to address this gap with the following recommendations. Furthermore, seniors have a wealth of knowledge, skills and experiences to share with the youth of the Old North End. In fact, when provided the opportunity, seniors make a positive difference in society, the economy and community. The majority of youth do not have the opportunity to interact with seniors on a regular basis. Sometimes initiating conversation with someone so far removed from your environment can seem awkward, stilted, or even boring; but when you have patience, you will be surprised at the rewards. Seniors are not only the link to our past, but also a link to the future. Recommendation #1 Connect Youth to Seniors The helping program should include: • An Introduction of services provided by youth to seniors Snow removal • Grocery shopping • Gardening • Assistance with household chores o Classes where seniors teach youth a skill Music Painting Knitting, crochet, cross stitch ONE Voice: Social Programming Initiadve Possible .Resource We have contacted the Golden Oldies group in the Old North End and they have received a $25,000 grant that could potentially be used to implement programs that connect seniors to youth. Program: Students Relping Seniors Students Helping Seniors is a program that has been implemented by Ladysmith Downtown association in Vancouver, BC that helps unite youth with seniors. Students Helping Seniors enables seniors to complete odd jobs around the home with the aid of local youth through a coordinated summer program. Students provide assistance with jobs such as, yard and garden maintenance, household chores, pet care and shopping. The homeowner supplies all the tools, materials and equipment required. The helpers are students, not experienced trades persons. For major projects seniors are encouraged to use local skilled tradespersons. Students are paid by the seniors for their assistance. Funding is available for seniors unable to meet the expense. -ioriy# 2: educational Seminars Seniors, as an increasing proportion of society, are playing important roles that should not be taken for granted. Seniors often financially support their children and grandchildren. Furthermore, seniors write letters to newspapers, they are the vast majority of church attendees; they run charity organizations and are involved in an incredible range of recreation and sports. Learning needs of seniors need to include appropriate training for these multiple roles, as well as a range of life skills in relation to health, safety, housing, financial management, recreation and so on. Providing educational opportunities for seniors is becoming increasingly important, as seniors are more and more reliant on themselves rather than on the extended family. Recommendation # 1 Educational seminars should include: 9 Safety for seniors in and out of the home • Computer programs for seniors 179 - - -- ONE Voice: Social Programming Initiative Possible Resource The Canadian Red Cross is a good resource, as they provide seminars which specifically address safety for seniors. Contact Information for Red Cross Name: Pat Burgess, Senior Advisor, NB Region, Canadian Red Cross Email: pat.burgess@redcross.ca The Saint John YMCA -YWCA offers a variety of adult learning and computer training programs. The computer programs are taught "at- your- own - pace" environment. Courses take place during the day, three times per week. Courses are approximately 18 hours in length. Computer courses include: • Introduction to Computers Introduction to Windows • Introduction to Microsoft Word Level I and II • Introduction to Microsoft Excel Level I and H • Learn to Use the Internet Contact Information for Saint John YMCA -YWCA Name: Julie Barbault, Coordinator, Opportunities Program Telephone #: 634 -4932 Email: j.barbault @saintjohny.com 180 ONE Voice: Social Programming Initiative ONE 'Voice Recommendations Although these recommendations were often not explicitly stated by residents, these priorities were highlighted by other stakeholders, board members and other concerned community members. Priority ` " Message Board Resulting from meeting with the residents of the Old North End we discovered that many lack awareness regarding the programs that take place at the North End Community Center and ONE Change. Clearly, communication is a barrier in residents taking advantage of social programs and something that needs to be addressed. Community residents believe it would be beneficial to build a message board outside the community center to advertise what programs are taking place and when. Furthermore, the consensus among the residents is that attendance at programs would significantly increase with the implementation of the message board. Priority # 2 Child Care The two major purposes of early childhood programs are care and education. A majority of families today use childcare while they are employed or engaged in other activities. Many programs include an educational component, based on a growing body of research that documents the importance of children's early experiences for their healthy development and academic success. A large number of programs have originated through concern for children living in poverty and who may be at risk for success in school and later life. Programs may also include a parent component designed to educate parents through their participation in children's activities. Upon going door -to-door in the Old North End, community members sited the lack of child care as a huge barrier to searching for employment and becoming involved in social programs. The population of single mothers is very high in the Old North End and thus the implementation of child care is ever more important. if parents are to take advantage of the social programs 181 ONE Voice: Social Programming Initiative and services that will be implemented at the North End Community Centel child care needs to be made accessible. Transportation Transportation is listed within its own section of this project because this priority was indicated on numerous occasions amongst all age groups. Access to services within the Greater Saint John Community is not available for many community members living in the North End because of lack of transportation. "Not able to get there when I need to/have an appointment" was reported as a barrier to entrance into addictions services, both Saint John hospitals, doctor's appointments, and mental health services. Not only does this highlight the need for access to transportation, but solidifies the requirement for outreach work in the Old North End. Comrnnit$ l:lalth Cerster Saint John currently has a Community Health Center, which affords citizens numerous health and social services. Service providers employed by this facility include social workers, nurses, nutritionists, and dieticians. The location of this facility, however, is in the city's center. Considering the plethora of social and health issues underpinning those living in the Old North End, the need for a similar facility in the Old North End should be noted. Information- Sharing There was a lack of awareness of the existence of ONE Change as well as what is happening at the centre. It is recommended that ONE Change work towards information - sharing and communicating more effectively with the community. This could involve: Utilize phone /text tree similar to the system used at Lorne Middle School On -going community engagement (i.e. door -to -door) 182 ONE Voice: Social Programming Initiative Improving Participation There was an on -going concern with limited participation in community events and activities. It is recommended that ONE Change work towards enhancing community motivation. This could involve: a Social events such as dinners, dances, movie nights Rousing During the engagement process, we observed that the majority of dwellings are substandard. It is recommended that infrastructure improvements are undertaken. Funding A concern reiterated by other community organizations is related to a lack of funding for programming. It is recommended that ONE Change seek out additional funding for the implementation of programs. ONE Voice: Social Programming Initiative Conclusion and Reflections .. tµ. This document outlines priorities identified by North End community members as well as the ONE Voice committee, ONE Change Board, and stakeholders. The next phase of this process will involve the implementation of the above - mentioned recommendations by ONE Change. In order for this to be efficiently put into action, partnerships, funding, and human resources are required. HE ONE Voice: Social Programming Initiative Appendix A Additional Recommendations as stated by Community Members 185 - ONE Voice: social Programming Initiative 0-5 Age Croup and Families Drop -Ins : Play groups/ moms and tots/ play therapy Mother Goose Family Literacy Prenatal Courses Safety Legal advice ( custody/access/child rights) Quality Day Care Basic Needs: food /clothing /diapers/ dental care Free hair cuts Early childhood education Nutritional classes Support group for fathers Link to other community resources Health Care Day Care 6 -12 Age Giroup Organized sports movie night dance lessons day camp cultural outings crafts music lessons Nutritional classes - health snacks Bike club Self - esteem Safe walk to and from center Activities that combine child and family information sessions on bullying swimming lessons Health Care ONE Voice: Social Programming Initiative 13 -18 Aye. Group Swimming pool Drop In center Counseling ( mental health/ addictions/ general) Sexual education Dance Instructions Music Lessons Bus passes mentors for youth youth to mentor younger children Homework help Babysitting course Connection with other community centers Bullying courses Health Care Young Adlults/ Adults Counseling (family/ addictions/ mental health/ marriage/ domestic violence) Organized sports Sexual education Creative Arts Music Programs GED tutoring Movie Nights Computer training Job search/ career counseling Mentoring opportunities to youth Access to day care Family Planning Health Care Cooking classes Adult Library (newer books) Free Legal advice Self esteem Community Garden ONE Voice: Social Programming Initiative Seini }r Age Crafts : Sewing/knitting Learning groups Outings: shopping, museum Counseling ( mental health/ addictions/ health relationships) Volunteer opportunities : mentoring children Exercises classes: Tai Chi/ walking/ yoga Assistance from youth: snow removal/ grocery assistance Information on what is in the community Health Center Computer training Community garden ONE Voice: Social Programming Initiative Appendix B Ethics Committee Proposal. ONE Voice: Social Programming Initiative Community Engagement We will be engaging with North, End community members for one purpose: to identify the needs and/or wants regarding social programming of those residing in the area. In this light, the only question that will be asked is as follows: what programs (for all ages) would you like to see introduced in the Old North End? From this question, we are hoping that a casual dialogue surrounding community programming is initiated by the community member. It is important to note that we will not be collecting any identifying information from participants. Application for Review of Research Involving Humans SECTION A: Principal Investigator(s): Name(s), e-mail Address, Office Telephone, Home Katie Mason Robin Mackie Heather McLeod Melanie Mercer Title of Proposed Research: O.N.E. Voice: Social Programming Initiative Commencement Date: October 4, 2010 ,Completion Date: December 8, 2010 Co- Investigator(s): Academic Unit, e-mail address, Office Telephone: St. Thomas University Social Work Department # 1 -506 -452 -0532 Supervisor(s) (if Principal Investigator is a student); Academic Unit, e- mail address, Office Telephone: Barb Wilkins - Social Work Field Liaison - bwilkins @stu.ca Scott Crawford: OXE Change - Scott.Crawford @HorizonNB.ca ONE Voice: social Programming Initiative ` SECTION B: 1. Summary: Provide a summary of the proposed research, outlining the research question and methodology. Please include a description of the role of the research participants and any procedures to which they will be subjected. It is important to note that this is not a research project. We will be engaging community members via causal dialogue in regards to future programming at the North End Community Center in Saint John, New Brunswick. Participants are not required to have a role in this project. Participants will be given an opportunity to have their voices heard in regards to programming at the community center. Procedures: Not Applicable 2. l�isk: in your opinion, does this research pose more than minimal risk (Tri- Council Policy, Section LC1) to participating subjects? No, we do not believe there is any risk. 3. Research Participants: 3.1 Number of Participants: Row many participants will participate in this research? We are potentially going to speak with 1,200 community members. 3.2 Recruitment: How will they be recruited, and from what population? We wish to speak with community members from the 25 block radius that makes up the Old North End. We hope to reach community members by attending community functions (Mission Lunch and Community Programming Activities), focus groups. if invited into members homes we may have a conversation. 4. Informed Consent: pica f ONE Voice: Social Programming Initiative 4.1 Informing Participants: IT —1111 will the nature of the research be explained to potential participants, in compliance with Section 2D of the T: i- Council Policy? Attach a copy of any document(s), such as an explanatory letter, to be used for this purpose. As this is not a research project, informed consent is not applicable. We will not be asking for personal or identifying information. 4.2 Consent: If written evidence of informed consent will be obtained, attach a copy of the consent form. (See Information on Informed Consent Forms.) If written evidence of informed consent will not be used, explain here, in detail, how you intend to comply with the requirements of Section 2A of the Tri- Council Policy: See particularly Article 2.1(b) and subsequent commentary. We will take willingness of community members to offer their suggestions as implied consent. 4.3 Children as Research Participants: If the proposed research involves children as participants, provide here a statement indicating how compliance with Section 2E, and specifically with Articles 2.5, 2.6 and 2.7 of the Tri - Council Policy, will be achieved. Community children will not be targeted in the engagement process. 4.4 Adults who have a Limited Capacity to Consent as Research Participants: If the research involves adults of diminished competence as participants, provide a statement indicating how compliance with Section 2E, and specifically with Articles 2.5, 2.6 and 2.7 of the Tri - Council Policy, will be achieved. Not Applicable 5. Inducements: WiII any inducements (money, grade points, etc.) be offered to encourage participation? No If yes, indicate here how compliance with Section 2B of the Tri- Council 192 - --�_ t;. ONE Voice. Social Programming Initiative Policy (concerning voluntariness) will be achieved. If academ& rewar are #o be used, give details of alternative means of achieving equivalent rewards. 6. Private Information: Does the proposed research involve accessing identifiable personal informator. about participants by means of surveys, questionnaires, etc.? No. Questionnaires and surveys will not be used. If yes, indicate here, in detail, how you propose to meet the requirements of the Y ri- Oouncil Policy, Section 3, specifically Article 3.2. A copy of any questionnaire, survey document or interview schedule to be used should be attached as well. 7. Feedback: Describe the measures which you propose for providing feedback to research subjects concerning the outcome of the research. A document outlining community programming will be presented to any interested community members upon completion. 8. Data Security: Describe the measures which you propose for ensuring the security of any identifiable personal data which will be retained after completion of the research. Not Applicable 9. Additional l aformation: Please feel free to append any additional information which you feel may be helpful to the REB in evaluating this application. FOR REB USE ONLY: File Number: 5073 -10 -03 Date Clomplete Application was received: October 5, 2010 Approved/Approved with Modification/Rejected: Approved Date: October 5, 2010 193 -4 ONE Voice. Social Programming Initiative Explanatory, Pamphlet Given to Residents 194 - - ONE Voice: Social Programming Initiative OXE Change 273 Victoria Street, Saint John, NB - 506 -635 -2035 We are from ONE Change, a community organization in the North End. We are looking for ideas for programs in your community. We came by your house to talk with you about programs and events you would like to see (for you and others). If you have any ideas and would like your voice heard, please contact us at 506- 635 -2035. We look forward to hearing from you. Thank you. Heather, Katie, Melanie, and Robin ONE Change Volunteers 19*5" L] ONE voice: Social Programming Initiative References Government of Nova Scotia (2008). Prenatal Education and Support Working Group. Retrieved online November 14, 2010: http: / /www.gov.ns.ca/hpp /publications /08097 PrenatalEducationBooklet M ar07 En.pdf Green Communities (2010). Walk ON Communities. Retrieved November 22, 2010: http://www.canadawalks.ca/project—walkon.asp Government of Canada ( 2007). Statistics Canada. Vibrant Communities (2008) .Poverty and Plenty IZ• A Statistical Snapshot of the Quality of Life in Saint John: Retrieved online November 20, 2010: http:// www. humandevelopmentcouncil. nb .ca/Poverty ° /a20 & %2OPlenty%2Ol I.pdf 196 Schedule 2 Recreation and 'ro ram Servies S ecifica "rots 1. INTRODUCTION These Recreation and Program Services Specifications describe the Services that the ONE Change shall provide at the C.E. Nicolle Community Centre, as well as the minimum level of service delivery and the standards to which the Services shall be delivered. 1.1 GENERAL The ONE Change shall provide the following services to the following standards: Program Services and Standards Community Centre Hours of Description: Operation (52 week period) The normal hours of operations of the Centre for Programs shall be as follows: a) For Fall / Winter Operations: - Monday to Friday, from 9:00am until 9:00pm Saturday, from 9:00am until 3:00pm b) For Spring Summer Operations - Monday to Friday, from 9:00am until 5:00pm The hours of operations in a) and b) above may be extended based on room and facility rentals, partner supported programming and special events. Free Programs (core Description: programs) a) The ONE Change shall offer afterschool programs, night programs and weekend programs for youth aged 5 to 17 years of age during the school year (fall / winter season: 32 weeks). b) The ONE Change shall provide Programs which are recreational, cultural, health related and educational in nature. c) The ONE Change shall provide a teen and playground program for a minimum of 8 weeks during the summer months (June — August) d) The ONE Change may provide additional opportunities at the Centre as resources are obtained for these age groups: 0 0 -5 years 0 8 -12 years 0 13 -17 years 0 18 -21 years o Adults o Seniors Fee Based Programs Description: a) The ONE Change shall provide community use of the C.E. Nicolle Community Centre through room and facility rentals without interfering with free programs described above. b) The ONE Change shall keep all revenues generated by the rental of the C.E. Nicolle Community Centre and use same towards the 197 Schedule 2 Recreation and Program Services Suecifications Other Measurement Standa r(is operation of the Centre. c) The rental fees for the Centre shall align with City's rental fee structure for community centres. Description: a) There shall be an Active Resident Advisory Board whose function is to provide resident input into the programs offered at the Centre In order for the Centre to meet the needs of the neighbourhood residents. b) There shall be regular community stakeholder meetings. c) The ONE Change shall work with other partners and organizations to offer programs at the centre (such as GASP, for example) d) The ONE Change shall attempt to leverage financial resources to increase the scope of the Services offered at the Centre. e) The ONE Change Board of Directors shall form a Program Management Committee whose role is to direct and conduct the day to day operations of the Centre. Q The City of Saint John shall appoint a staff liaison who shall have input into and voting rights regarding the Centre operations. The City liaison will sit as an ex- officio member on the ONE Change Board of Directors. g) The ONE Change shall provide the City with access to the centre at no charge for Emergency Response Shelter Services, Community Meetings and other activities which the City may want to hold at the Centre from time to time. Description: a) The staff /youth participant ratio shall be 1, 15 or in accordance with child development standards as prescribed by the Social Development division of the Province of New Brunswick (if applicable). b) A staff person or qualified adult volunteer shall be assigned to each activity room. c) A registration and waiver liability form shall be completed by all youth participating in the Centre's programming and signed by their parent /guardian. d) The ONE Change shall provide quantitative and qualitative evaluations for programs and services and record total daily attendance for overall centre usage as well as specific program attendance. All such reports shall be submitted to the City liaison on a monthly basis. e) The ONE Change shall conduct an annual evaluation on the yearly overall operation of the Centre and the City's Liaison shall take part in the evaluation process. f) The ONE Change shall conduct annual and seasonal evaluations of permanent and part-time staff respectively. g) The ONE Change shall hire only persons having a recognized post- secondary degree in a related field such as recreation, social work or the equivalent as full time employees. However, the ONE HE Schedule 2 Recireation and Program Services Specifcations Change may mire leaders, instructors and supervisors having training or experience compatible with the programs for which they are responsible. h) The ONE Change shall train staff to the standards of High Five, CS41- Model, National Coaching certification or the equivalent. i) The ONE Change shall adopt and follow the standards, principles and practises of Youth S! standards once these standards are developed by the City. j) The ONE Change shall have in place and adhere to an Emergency Accident Plan to properly deal with injuries which may occur as a result of someone participating in the Centre's programming. In this respect, the ONE Change shall maintain a records management system for incident reporting, and make same available to the City upon request. 199 ONE Change Limited Facility Operations and Maintenance Specification C.E. Nicolle Community Centre Schedule 3 SCHEDULE 3 L f _►._; 200 SAINT JOHN 'tr LIMITED FACILITY OPERATIONS AND MAINTENANCE SPECIFICATION 201 TABLE OF CONTENTS 1. INTRODUCTION ,,__~~~~____~~,~~_~,~,~,~~__~,~~~~____~^~~,__.,___~.~,__,,,~,,___,~.^~ 11. DEFINED T88M3 ^'- ............................. ^---~'^-----^----'--^----''-.--1 2' DIVISION OF RESPONSIBLITY _~~,~~~___~,~~__~_~~~~~__~~.~__,._____~.~�_�~,,,___~, 2.1. GENERAL ....... . ^'---'--``'^-''--'-'---'--''-'�- --^-'--'----------'4 3. GENERAL KANAGENENT AND GENERAL ADMINISTRATION OF SERVICES _~..^~~~,,,,,.,,,~_._-~.^6 3'1. GENERAL --.-_-^-----..-------_--..-,~___.,,____~._.___.___ 3.2. SERVICE REQUIREMENTS ................................................ _,___.,,____^_..__._..^ 4. O&M SERVICES BY THE CITY OF SAINT JO0[Y0 ........................................................ ^,,,,^_,,,___,~~,10 4.1. GENERAL ---'-^^'-'''--'-~^--'-'''-----'''^'---~^---^^---...--.-.10 4`3. NOTIFICATIONS ........................................................................................................................... 4.3 O&M SERVICE DESCRIPTIONS --^-'---^~-----~^^---' ---`'-------10 5' O&M SERVICES BY ONE CHANGE .._,.......,,,..,^,'^.....,^..^..,,..........,,,,,^'...._,,,,............,^,,........,,,......... 17 5.1. GENERAL --'-----^-----^-'--'-^^^^'--'-----'.-'--'-^'---.-.--17 5.2. O&M SERVICE DESCRIPTIONS --~^--~^'^----^^^^^-'-----`^''---' ' ........... 17 6. O&M SERVICES OF SHARED RESPONSIBILITY ............................................ ................................. 33 6.1. GENERAL .............. .................................................... ............ ........... ^........................ ..... 33 6.2. O&M SERVICE DESCRIPTIONS 1. INTRODUCTILN This Limited Facility Operations and Maintenance Specification ( "O &M Specification ") describes the facility operations and maintenance services ( "O &M Services ") that ONE Change shall provide in relation to the Service Agreement ( "Agreement ") for the operation of the C.E. Nicolle Community Centre as well as the roles and responsibilities of both ONE Change and the City of Saint John for the Term of the Agreement. The purpose of this document is to describe, in general terms, the requirements of both Parties within specific 0 &M Service categories, and is not meant to list all of the activities and steps necessary to satisfy the 0 &M Service requirements or standards described herein. The 0 &M Services detailed within this O &M Specification will form a fully integrated and coordinated service. 1.1. DEFINED TERMS The words defined in subsection 1.1 of the Agreement when used in this O &M Specification shall have the same meaning as the said Agreement. When used in this O &M Specification, the following wording or expressions have the following meanings: a) "ONE Change Representative" means the individual assigned to be the primary point of contact for all matters related to the 0 &M Specification or his designate; b) "Business Hours" means as identified in schedule 2. c) "Capital Renewal Project" means a project of a significant magnitude which is approved by Common Council involving a tangible capital asset that is over $5,000 in cost and extends the expected useful life of the building; and "Capital Renewal Projects" shall have a corresponding meaning; d) "Capital Renewal Services" has the meaning ascribed thereto in section 4.3.3.; e) "Contractor" means a Person or entity, other than the City or ONE Change, having direct agreement with the City or the ONE Change, to perform any part or parts under the O &M Specifications on behalf of the City or ONE Change; and "Contractors" shall have a corresponding meaning; f) "Demand Maintenance" has the meaning ascribed thereto at subsection 4 3.2.3_; g) "Emergency" means any situation, event, occurrence, or multiple occurrences that: A. Constitutes or may constitute a hazard to or jeopardizes or may jeopardize the health and /or safety of persons; B. Causes or may cause damage or harm to the C.E. Nicolle Community Centre, property, building and /or equipment, or ONE Change — C.E. Nicolle Community Centrre03 Version 1.1 1 s Limited Facility Operations and Maintenance 5necifications a„re 1 n$14� C. Materially interferes with or prejudices or may materially interfere with or prejudice the safe operation of a Facility, the use and /or occupation of a Facility, and /or the provision of Standard Operating Guidelines, and which, in the opinion of the ONE Change or the City, requires immediate action to prevent and /or mitigate the occurrence (or risk of the occurrence) of any of the foregoing; 0 "Fire Management Plan" has the meaning ascribed thereto in section 6.2.5.; j) "General Administration of Services" has the meaning ascribed thereto in section 3.; k) "General Management" has the meaning ascribed thereto in section 3; 1) "General Repair Services" means carpentry work and installation of wall hangings provided by the ONE Change, but for certainty, excludes assembling or repair of furniture or other operational equipment; furniture moving; and operational equipment maintenance; m) "Grounds Maintenance and Landscaping Services" has the meaning ascribed thereto in section 5.2.2.; n) "Hazardous Materials Management" has the meaning ascribed thereto in section 6.2.2.; o) "HVAC" means for the heating, ventilation, and air conditioning system; P) "Integrated Pest Management" has the meaning ascribed thereto in section 6.2.1.; q) "IPM Contractor" means the Contractor that delivers the services relating to the Integrated Pest Management; r) "Janitorial Services" has the meaning ascribed thereto in section 5.2.1.; s) "Maintenance Services" has the meaning ascribed thereto in section 4.3.2.; t) "Manager of the Facility Management Department" means the manager of the Facility Management Department of the City or his designate; u) "Preventative Maintenance" has the meaning ascribed thereto in subsection 4.3.2.1.; v) "Routine Maintenance" has the meaning ascribed thereto in subsection 4.3.2.2.; w) "Secur'ity Clearance" means the authorization provided by the Chief of the Police, to a Person based upon the review of information provided by the Person and such information will be of form and substance solely determined by the Chief of Police which level of authorization is the sole discretion of the Chief of Police; x) "Service Request" means the service request which is filed between a ONE Change Representative and the City of Saint John Facility Management Department; and "Service Requests ", "Service Requirements ", "Service Requested ", and "Service Required" shall have a corresponding meaning; rte_ ONE Change — C.E. Nicolle Community Centre04 Version 1.1 I n _ Limited Facility Operations and Malnrpnanr Cf+orifAr� +:.,..� o r y) "urgent" has the meaning ascribed thereto in section 3.2.4.; Z) "Utilities" means (i) the power, gas, water and sewage, storm sewers and other utilities under the portion of the lands of the C.E. Nicolle Community Centre and surrounding roadways; and (ii) all improvements, materials, supplies, appurtenances and fixtures forming part thereof, attached thereto, installed thereon or otherwise incorporated therein; aa) "Waste Management and Recycling Program" has the meaning ascribed thereto in section 6.2.4. :,. 205 ONE Change — C.E. Nicolle Community Centre Version 1.2 � � 2. DIVISION OF RESPONSIBLITY 2,1. GENERAL The O &M Specification sets out the mutually agreed requirements for the provision of Services by ONE Change in relation to the Service Agreement ( "Agreement") for the operation of the C.E. Nicolle Community Centre as well as the roles and responsibilities of both ONE Change and the City of Saint John for the Term of the Agreement. The following table summarizes the O &M Services that are to be provided at the sole responsibility of ONE Change, the O &M Services that remain the responsibility of the City of Saint John, and the 0 &M Services that are provided on a shared basis between the Parties. Further detail on the division of O &M Services is provided further on in the 0 &M Specification. ONE Change — C.E. Nicolle Community CentAP6 Version 1.1 a earwrr sr%rt ■T Limited Facility Operations and Maintenance Specifications pnnp A of 4AZ General Management and General Administration of Services Service Request Management Management of Service Providers Monthly Facility Inspections Security Monitoring Emergency Response Access Control Statutory Testing Services Preventative Maintenance ✓ Routine Maintenance Demand Maintenance Capital Renewal Services Energy and Water (Utilities) Services Telephone and Internet service Janitorial Services Labour Supplies and Equipment Only Grounds Maintenance and Landscaping services Labour ve Supplies and Equipment Only Snow Clearing — Panting Area Snow Clearing — Walkways and Doorways Integrated Pest Management Hazardous Materials Management ONE Change — C.E. Nicolle Community CentAP6 Version 1.1 a earwrr sr%rt ■T Limited Facility Operations and Maintenance Specifications pnnp A of 4AZ Energy and Water Performance Program r' Waste Management and Recycling Program ✓ Fire Management Plan ✓ Other Property Taxes ✓ Energy, Water, Sewer Consumption Bills ✓ Telephone and Internet Service Bills •/ Insurance ✓ Solid Waste Collection ✓ Moveable Furniture ✓ C�'04�r 207 ONE Change —C.E. Nicolle Community Cenr Version 1.1 Limited Facility Oeeretione and Mafntannnra Cnariffratinne r ..t nt { 3. GENERAL MANAGEMENT AND GENERAL ADMINISTRATION OF SERVICES 3.1. GENERAL General Management and General Administration of Services is required in order to maintain the level of service that is outlined in the 0 &M Specification through the establishment of processes and methods for which Services are to be requested, authorized, completed, evaluated, and reported. 3.2. SERVICE REQUIREMENTS 3.2.1. General Management The Manager of the Facility Management Department is responsible for the overall management of the O &M Specification and will be responsible for General Management services throughout the Term of the Agreement. A representative for ONE Change will be designated to work closely with the City of Saint John towards the management of this O &M Specification. Responsibilities will include: A. Contract management— overall management of the O &M Specification; B. Resource management and allocation — recruitment, human resource management, allocation of resources; C. Training — provision and delivery of training, maintaining certifications; D. Performance and quality management — ensuring expected level of service is achieved; E. Dispute Resolution; and F. Service review— reviewing service for changing environments and /or needs. 3.2.2. Representative Personnel 3.2.2.1. ONE Change In an effort to maintain consistency and ensure the expected level of service is being achieved, a primary point of contact must be appointed by ONE Change for all matters related to the provision of O &M Services as described in the O &M Specification. This individual will be available, on a 24 hour per day, 365(6) days per year basis. Two additional designates must be appointed in the case that the primary point of contact cannot be reached. Names, phone numbers, and emails shall be provided for all representative personnel within two (2) weeks of the execution of this agreement. 3.2.2.2. City of Saint John Under the direction of the Manager of the Facility Management Department, the City of Saint John will appoint a primary contact for all matters related to the O &M Specification as it relates to the C.E. Nicolle Community Centre, as well as designates as deemed appropriate. A representative of the Facility Management Division will be available at all times, on a 24 hour per day, 365(6) days per year basis. In the event that a representative cannot be reached directly, an answering service will be available to redirect these calls in the case of an Emergency Service Requirement or Urgent Service Requirement. r ONE Change -- C.E. Nicolle Community CentW8 Version 1.1 Limited Facility Operations and Maintenance Specifications Anne A of a9 O�r� � r.n rrt�r .... 3.2.3. Monthly Facility Inspections ONE Change will be required to complete and document a monthly inspection of the facility in a form provided by the City of Saint John. This inspection will be rather general in nature with an objective of identifying any visually obvious safety issues that may be apparent in and around the C.E. Nicolle Community Centre. An inspection report in the form provided by the City of Saint John, must be provided electronically to the Manager of the Facility Management Department on or before the 8th day of each month. Events or issues identified in the monthly inspection or otherwise must be reported to the City of Saint John as per the timeframes outlined in Section 3.2.4. Service Request Management. 3.2.4, Service Request Management ONE Change will be required to report events or issues that require attention according to the timeframes and definitions provided below The City of Saint John Facility Management Department will not have on- site personnel during the Term of the Agreement, but will be available. to respond to Service Requirement(s) on a 24 hour per day, 365(6) days per year basis. > U T Eial? it l .dam l - Pnn'+j TI ' Any C.E. Nicolle Community Centre related Event or Service Requirement which if not addressed will result in absolute Emergency g y disruption, for example, stoppage of ONE Change activities, immediately upon significant property damage, or immediate potential for serious identification of injury or loss of life. event Any C.E. Nicolle Community Centre related Event or Service Requirement which if not addressed will cause operational Urgent g problems or temporary disruption to ONE Change activities, minor property damage, or which may develop into an 2 hours Emergency if not remedied. Any C E. Nicolle Community Centre related Event or Service Requirement that is not seen as immediately detrimental, will not Routine cause significant operational problems or disruption to ONE Change activities, will not likely result in property damage, or will 48 hours not likely result in the potential for injury. Reporting time is the time from which the event or issue is first identified to the time contact is made with representative personnel of the Facility Management Division to report the issue. For any event or issue, ONE Change will first investigate the issue to determine its Priority. If the issue cannot be readily addressed, ONE Change shall contact the City of Saint John Facility Management Department. The representative of the Facility Management Department, at his or her discretion, has the right to change the Priority of the Service Request if it is deemed appropriate to do so. 9 n20 0xo-�Ww O NE Change — C.E. Nicolle Community Centre Version 1.1 filit Limitad Farilitu nnamtinne and su�i.,t....�.t...... e...,..:s:�..s___ ., _ _ _ No work shall be completed in the C.E. Nicolle Community Centre by ONE Change which has any impact, positive or negative, on the base C.E. Nicolle Community Centre systems without prior written approval from the City of Saint John. 3.2.5. Managewent of Service Providers Service providers (e.g. Contractors) retained by the City of Saint John will be required to report to representative personnel of ONE Change upon arrival to the C.E. Nicolle Community Centre to perform service. ONE Change must provide a means to record time in and out at the point of entry for all service providers. A template will be provided by the City of Saint John. At a minimum, the following will be recorded: ■ ID badge number; ■ Date of visit; Name of company; ■ Name of employee; = Phone number; ■ Reason for visit; ■ Anticipated duration of visit; Time in; ■ Time out; and Initials of ONE Change personnel verifying time in /out. Service provider logs must not be disposed of unless approved by the City and must be provided upon request. ONE Change shall exercise a reasonable level of supervision for all service providers in the C.E. Nicolle Community Centre only for the purpose of monitoring their presence and safety of their work area. Service providers will be required to provide competent supervision of their own personnel at all times. The City is responsible for its service providers and the O &M Services performed in the C.E. Nicolle Community Centre. At no time is ONE Change authorized to direct service providers to perform Services of any kind beyond what was previously authorized by the City if additional services are required, the ONE Change representative must contact the Facility Management Department who will provide proper authorization if deemed appropriate. Any work authorized by ONE Change without prior written approval of the City, will be at the cost of ONE Change. 3.2.6. Communication As much as possible, all formal requests, feedback, and other communication between the Parties shall be provided in writing. _Acceptable means include email, memorandum, and letter forms. Written communication shall be filed and retained for a period of seven (7) years. 3.2.7. Performance and Quality Monitoring The City will review the performance of 0 &M Services provided by ONE Change on a regular basis to ensure they are satisfying the Service Requirements or standards described herein. The Manager of the Facility 210 ONE ONE Change — C.E. Nicolle Community Centre Version 1.1 ' _�__ Limited Facility Operations and Maintenanrp Srtarifiratinne Management Department or designate will conduct random inspections and site visits as a quality assurance mechanism. Written follow up to these reviews will be provided to ONE Change as deemed appropriate. ONE Change will be required to address any issues within a reasonable timeframe. 3.2.5. Periodic Meetings The Manager of the Facility Management Department may request meetings with ONE Change representatives to discuss any issues or concerns with the provision of O &M Services or other matters as they relate to the building. An agenda will be developed by the Manager of the Facility Management Department before the meeting and made available to the ONE Change representative 24 hours prior to the meeting. ONE Change must provide representation at these meetings, which will be scheduled at a mutually agreeable time. 3.2.9. Emergency Response ONE Change will be the primary point of contact for emergency response situations at the C.E. Nicolle Community Centre (e.g. fire and /or security alarms, flooding; etc.). As previously mentioned, for any event or issue, ONE Change will first investigate the issue to determine its Priority. If the issue cannot be readily addressed, ONE Change shall contact the City of Saint John Facility Management Department. The representative of the Facility Management Department will respond accordingly, and at his or her discretion, will change the Priority of the Service Request if it is deemed appropriate to do so. Reactive response to emergency situations may be required at any point during the term of this Agreement. ONE Change will have representative(s) available to respond to emergency situations on a 24 hour per day, 7 day per week basis. The maximum response time during any hour of the day or night shall not be more than 30 minutes. 3.2.10. Access Control The City of Saint John reserves the right to access the C.E. Nicolle Community Centre at any time during the Term of the Agreement. ONE Change will be provided keys and security codes for the facility. Keys are not to be duplicated, nor locks changed without the prior written approval of the City of Saint John. Names of all those who will have security codes for ONE Change shall be provided to the City of Saint John. Staff or other individuals who do not require keys or codes are not to be provided with them. 3.2.11. Security Monitoring ONE Change is responsible for monitoring security cameras that are installed on -site. Recordings must be clearly labelled (i.e. date of recordings, name of facility, etc.) once tapes /disks are full and retained on site for an indefinite period of time in a manner in which they cannot be damaged or stolen. ONE Change will provide recordings to the City of Saint John within 24 hours of a request. MAD* 211 ONE Change — C.E. Nicolle Community Centre Version 1.1 d Umited Facility nnPr=4innc and Mainfnnnnrsa Cr.ew:f:..s4 =wwa n _r — 4. 0 &M SERVICES BY THE CITY OF SAINT JOIN 4.1. GENERAL The City shall provide 4 &M Services as may be required for the G.E. Nicolle Community Centre, O &M Services will be based on sound technical and operational requirements and standards in accordance with Good Industry Practice, in order to maintain the C.E. Nicolle Community Centre in a good state of repair and to maintain a safe, compliant, functional, working, barrier -free environment. Section 4.3.4. (O &M Service Standards of Acceptance) describes, in general, the acceptable level of service that will be provided by the City of Saint John as it relates to this 0 &M Specification and the C.F. Nicolle Community Centre. The City has no obligation under this Agreement, expressed or implied, to perform O &M Services beyond this minimum level. All work requests by ONE Change will be completed at the full discretion of the City. 4.2. NOTIFICATIONS Wherever possible, the City will provide advanced notice to ONE Change for work in the C.E. Nicolle Community Centre that may affect ONE Change activities in a substantive way. Where disruptions are determined by the City to be minimal, no notice may be provided at the City's discretion. 0 &M Services will be completed so as to minimize disruption to ONE Change activities as much as possible. 4.3. O&M SERVICE DESCRIPTIONS 4.3.1. Statutory Testing Services The City will facilitate the undertaking of all statutory and regulatory tests, which may be required, including: Pressure vessels; ■ Fuel storage tanks; ■ Boilers; • Elevating devices; Fire alarm systems; Sprinkler systems; and • Fire extinguishers. Up to date records for all inspections, tests, and certifications will be maintained by the City. ONE Change shall be responsible for inspection and testing of all operational equipment that does not form part of the base building systems (if applicable). ONE Change — C.E. Nicolle Community Centre 2 Version 1.1 e A tLrn+ r.%t rr. Limited Facility Operations and Maintenance Specifications n,yflo zn ..r �-c 4.3,2. Maintenance Services Three (3) categories of Maintenance Services may be provided by the City, and are described in further details below. 4.3.2.1. Preventative Maintenance This category of maintenance is planned and is intended to ensure equipment and systems perform efficiently as designed and realize the entirety of their expected useful life. Preventative maintenance tasks are developed through a combination of manufacturers' recommendations, Good Industry Practice, and past knowledge and experience. Preventative Maintenance requirements are primarily a responsibility of the City of Saint John, however, ONE Change is responsible for Janitorial Services, Grounds Maintenance and Landscaping, and quality Monitoring (supervision, inspection, etc.) as described in further herein. Aside from the aforementioned, the City of Saint John is responsible for all other Preventative Maintenance requirements of the C.E. Nicolle Community Centre. 4.3.2.2. Routine Maintenance This category of maintenance typically initiates from a Preventative Maintenance inspection, or is a requirement resulting from improperly functioning or failure of equipment or system that is a consequence of regular /expected use and wear. Although not always the case, this type of maintenance is generally not planned. Routine Maintenance examples include: Replacement of light bulbs; Interior repairs; and Minor exterior repairs. Routine maintenance requirements may (and should) be identified or requested by ONE Change, however, the City has no obligation under this Agreement, expressed or implied, to perform maintenance beyond that required to maintain the building in good state of repair and to maintain a safe, compliant, functional, working, barrier -free environment. Routine maintenance requests by ONE Change shall be completed at the full discretion of the City. 4.3.2.3. Demand Maintenance This category of maintenance is initiated by a formal request in writing from the ONE Change, and includes work that is not a part of the Preventative Maintenance and is not Routine Maintenance. Demand Maintenance may result from damage caused by the ONE Change personnel or others; unscheduled work not required as a result of deterioration, regular wear, or damage, but is requested by ONE Change and /or upgrades to C.E. Nicolle Community Centre components. Demand Maintenance includes: Change of paint colour; Unscheduled painting, not based on life cycle requirement; Repair of damaged walls, doors, or other base C.E. Nicolle Community Centre systems as a result misuse or abuse; ��7 ONE Change — C.E. Nicolle Community Centre 213 Version 1.1 LiMitPri P.MrIlKv Onss"tinne %nA RA%amfn -w- Unscheduled repair or replacement of minor C.E. Nicolle Community Centre components, not based on life cycle requirements; and /or Unscheduled addition or upgrade of minor C.E. Nicolle Community Centre components, for example, moving or installing new receptacles. 4.3.3. Capital Renewal Services The objective of this service is to ensure the long -term integrity and ongoing serviceability of the C.E. Nicolle Community Centre through the delivery and implementation of a Capital Renewal Program. The Capital Renewal Program is submitted to Common Council for approval on an annual basis. The City will make all reasonable effort to schedule and manage all Capital Renewal Projects so as to minimize the impact on ONE Change activities. 4.3.4. Energy and Water (Utilities) Services The City will provide management and administration of all Utilities Services, including the operation and maintenance of the building management systems. Control of these systems (e.g. temperature control) will be remotely by the City of Saint John. ONE Change will play an important role in the participation in energy and water conservation programs as provided in Section 5.2.3. Energy and Water Performance Management. 4.3.5. 0&M Service Standards of Acceptance In general, the following table summarizes the City of Saint John standards of acceptance for the provision of O &M Services for the C.E. Nicolle Community Centre under this Agreement: GkF -�XAXA _ STANDARD OF A10CC- PTAt4CE ■ All eiemen #s shall at all times be functional, operational, and safe, General subject to reasonable wear and tear. ■ Sound, secure, and weatherproof; Foundations Free from excessive deflection and structural damage; and ■ Free from major cracking, spalling, and efflorescence staining. ■ Sound, secure, and weatherproof; Slab on grade Free from excessive deflection and structural damage; and ■ Free from major cracking, spalling, and efflorescence staining. • Sound and secure; and Superstructure ■ Free from excessive deflection and structural damage. ■ Sound, secure, and weatherproof; ■ Free from excessive debris, moss growth, and bird droppings; and Exterior walls Free from excessive cracking, spalling, staining, corrosion, peeling paint, and or other deterioration /damage. r quk ONE Change — C.E. Nicolle Community Cen4,e 4 tNit Version 1.1 Limited Fa�cilllty Onerations and Maintanzinra Casn�iFi..a +ri...a n —_- .... _t ..r ONE Change — C.E. Nicolle Community Cen re5 Version 1.1 _ _T Limited Facility ODerations and Maintennnta Snar•ifi"tinne 15— , 0 -L nr • Sound, secure, and weatherproof; • Glazing intact and free from cracks, and Exterior windows ■ Free from excessive staining, corrosion, peeling paint, and or other deterioration /damage. • Sound, secure, and weatherproof, • Glazing intact and free from cracks; Exterior doors ■ Free from excessive staining, corrosion, peeling paint, and or other deterioration /damage; and • Operate as intended. ■ Sound, secure, and weatherproof; ■ Free from excessive debris, moss growth, and bird droppings; ■ Gutters, downspouts, and drains free of debris and dirt to permit easy Roofing flow of water; ■ Flashings secure and free of excessive corrosion and paint peeling; and ■ Roof surfaces free of excessive debris. ■ Free from damp and vermin; ■ All finishes free from undue damage and of reasonable appearance for location; ■ Free from asbestos and other hazardous materials, as deemed Interiors necessary by appropriate Regulations; • Floor coverings fully fixed to the substrate and free from excessive tears, scoring, cracks, or any other damage that is unsightly and /or could cause tripping hazards; and • Doors, fixtures, and fittings operate as intended. ■ All systems shall function as intended without undue noise or vibration; ■ Reasonably free from corrosion; Elevators and lifts Ratings clearly marked; and Maintained and tested in accordance with relevant codes and standards. ■ Taps, valves, and other related fittings and fixtures function as Plumbing fixtures intended; and ■ Free of drips or leaks within reason. • Deliver water at the temperatures and flow rates as required to serve the facility needs, Domestic water distribution ■ Pipe work and fittings shall be fastened securely to minimize undue noise and vibration; and ■ Free of drips or leaks within reason. ■ Free of drips or leaks within reason; and Sanitary waste ■ Pipe work and fittings shall be fastened securely to minimize undue noise and vibration. ONE Change — C.E. Nicolle Community Cen re5 Version 1.1 _ _T Limited Facility ODerations and Maintennnta Snar•ifi"tinne 15— , 0 -L nr 216 ONE ONE Change - C.E. Nkolle Community Centre Version 1.1 Limited Facilitv Operations and Maintenanra Snarif1r2 +1o% ,c n 4A-x^- .� al ■ Free of drips or leaks within reason; and Rain water drainage Pipe work and fittings shall be fastened securely to minimize undue noise and vibration. • All systems shall function as intended without undue noise or vibration; Heat generating systems and • Reasonably free from corrosion. ■ All systems shall function as intended without undue noise or vibration; ■ Ductwork, fittings, and pipe work shall be securely fastened to their intended points of anchorage; Distribution systems 2 Free from persistent or unreasonable leakages of water (or other heating medium) or air; and ■ Reasonably free from corrosion. ■ All systems shall function as intended without undue noise or vibration; ■ Reasonably free from corrosion; and Terminal and package units • Filters are changed regularly in accordance with Good Industry Practice. ■ Maintained to temperature set point; ■ Set point adjustable remotely through BAS within permissible set point adjustment range; and Controls and instrumentation ■ Temperature maintained within control tolerance from the set point (control tolerances are to be increased to +/ -1.5 degrees Celsius during the seasonal bedding -in period). ■ Maintained and tested in accordance with relevant codes and Sprinklers standards. ■ Fire extinguishers and other firefighting equipment shall be maintained Fire protection specialties in accordance with relevant codes and standards. ■ Operate as intended; ■ Ratings clearly marked; Main transformers ■ Free from signs of charring; and • Enclosures free from excessive corrosion. • Operate as intended; Secondary transformers ' Ratings clearly marked; ■ Free from signs of charring; and ■ Enclosures free from excessive corrosion. • Operate as intended, • Ratings clearly marked; Main switchboards Free from signs of charring; and ■ Enclosures free from excessive corrosion. 216 ONE ONE Change - C.E. Nkolle Community Centre Version 1.1 Limited Facilitv Operations and Maintenanra Snarif1r2 +1o% ,c n 4A-x^- .� 217 ONE Change — C.E. Nicolle Community Centre Version 1.1 ■ Operate as intended; Interior distribution transformers Free from signs of charring; and ■ Enclosures free from excessive corrosion. ■ Operate as intended, Ratings clearly marked; Panels ■ Blanks installed where appropriate; Free from signs of charring, and ■ Enclosures free from excessive corrosion. ■ Operate as intended; ■ Ratings clearly marked; Enclosed circuit breakers ■ Free from signs of charring; and ■ Enclosures free from excessive corrosion. Operate as intended; and Branch wiring Free from signs of charring. • Functional, safe, and meet IES Standards for the lux levels specified; Lighting equipment and ■ Reasonably operable without flickering. • Maintained and tested in accordance with relevant codes and Fire alarm systems standards. ■ Fully operational and function as intended; and Telecommunications systems Wiring, fittings, fixtures, controls, and safety devices shall be properly housed and fastened securely to their intended point of anchorage. ■ Fully operational and function as intended; and Local area network systems Wiring, fittings, fixtures, controls, and safety devices shall be properly housed and fastened securely to their intended point of anchorage. ■ Fully operational and function as intended; and Security systems ■ Wiring, fittings, fixtures, controls, and safety devices shall be properly housed and fastened securely to their intended point of anchorage. ■ Emergency lighting shall be tested regularly to ensure it is operational; and Other electrical services ■ Batteries shall be adequately ventilated, free from acid leakage, and sufficiently charged. ■ Fully operational and function as intended; Electric heating Free from signs of charring; and Free from excessive corrosion. Fixed furnishings Function as intended. 217 ONE Change — C.E. Nicolle Community Centre Version 1.1 ONE Change -- C.E. Nicoile Community Cen re 8 Version 1.1 Limited Facility Onaratinnc and Maintananrn Cn&o- M.- etinnr n_.., ,c _c .,s ■ Provides barrier -free accessibility; ® Substantially free from snow and ice; and Parking lots ■ Free from significant cracking and potholes, which may result in tripping hazards and/or property damage. ■ Provides barrier -free accessibility; and Pedestrian paving Free from significant cracking and spalling, which may result in tripping hazards. ■ Provides barrier -free accessibility, • Substantially free from debris; Site development Free from hazards; • Operate as intended, where applicable; and ■ Sound secure safe and free from damage, where applicable. Water supply Function as intended. Sanitary sewer Function as intended. Storm sewer Function as intended. Electrical distribution X Function as intended. ■ Functional, safe, and meet IES Standards for the lux levels specified; Site lighting and ■ Reasonably operate without flickering.. ONE Change -- C.E. Nicoile Community Cen re 8 Version 1.1 Limited Facility Onaratinnc and Maintananrn Cn&o- M.- etinnr n_.., ,c _c .,s S. O &M SERVICES BY ONE CHANGE 5.1. GENERAL ONE Change shall provide the following O &M Services for the C.E. Nicolle Community Centre: 1) Janitorial Services; 2) Grounds Maintenance and landscaping Services; and 3) Quality Monitoring (supervision, inspection, etc.). 5.2. 0 &M SERVICE DESCRIPTIONS 5.2.1. Janitorial Services With the exception of the supply of products and equipment, ONE Change is solely responsible for the cleaning of the C.E. Nicolle Community Centre as outlined in this 0 &M Specification. 5.2.1.1. Environmentally Friendly Cleaning Products The City of Saint John will supply all cleaning and paper products to ONE Change to perform the Janitorial Services outlined herein. All products used in the C.E. Nicolle Community Centre for cleaning will be environmentally friendly and certified under the Ecologo"" Program ( http:/ 1www .environmentalchoice,com /en /). As such, ONE Change shall consult with the City before the use of common products, including, but not limited to: • Hand sanitizers; • Sanitary wipes; • All purposes cleaners; • Dish detergents; and • Other chemicals and cleaners. ONE Change shall ensure staff is aware of this procedure. Under no circumstances shall ONE Change utilize the cleaning products supplied by the City of Saint John for any other purpose but to clean the C.E. Nicolle Community Centre, nor shall it use products that are not approved by the City of Saint John. The City of Saint John will not supply products required for cleaning operational equipment (e.g. computers, vehicles, etc.). 5.2.1.2. Equipment The City of Saint John will supply all equipment to ONE Change to perform the Janitorial Services outlined herein. At the discretion of the City, equipment may include: Floor machines, cleaning, and buffing pads; Vacuum machines, bags, and filters (Hepa filter vacuum); Wet mops, dry mops, and brooms, ONE Change — C.E. Nicolle Community Cen 9 tY � Version 1.1 Limited Facility Operations and Maintenance Specifications Df no 17 „€ Qa _= �' ■ Pails and scrapers; " Cleaning rags; ■ Dustpans and dust clothes; • High pressure washers; ■ Window squeegees; Cleaning carts; ■ Wet floor signs; and ■ Shovels and ice picks. Separate cleaning equipment shall be used by ONE Change for washroom cleaning only and clearly marked as such. This equipment shall not be used to clean any other areas of the C.E. Nicolle Community Centre. 5.2.1.3. Areas of Cleaning ,Areas to be cleaned by ONE Change include: • Lobbies and hallways; • Elevator; Washrooms; • Locker areas; ■ Lunchrooms; ■ Stairwells and landings; • Janitorial room and facilities; Interior windows; ■ Internal offices; ■ Boardrooms and meeting rooms; and ■ Waste storage areas and bins. 5.2.1.4. Daily Service Requirements The following common service requirements are to be completed on a daily basis: Exterior Elements 220 ONE Change — C.F. Nicolle Community Centre Version 1 1 Limited Facility onAratinne nn.i im.i.cd..ft..,.,. 4 �erw�er� #1«serl$ra�n Syir ircenn : 1 Wall finishes (vinyl, gypsum Descriptions Exclusions: tile) locker rooms. it N/A Exterior doors Descriptions: ■ Clean and sanitize with disinfectant all window surfaces in washrooms and ■ Clean external doors, door frames, door tracks, jambs, and hardware at locker rooms. main building entrances. Ducts, grills, and vents Description: ■ Dust and wipe clean with disinfectant internal doors, door frames, and ■ N/A Waste containers Description: Clean and sanitize with disinfectant all washroom and locker room doors, • Remove disposable bag liners from bins and replace with new liners as door frames, and hardware; required; ■ Polish metal surfaces to a uniform lustre; and ■ Clean waste containers as necessary; and ■ Clean all residues left from floor cleaning activities. Place bagged waste in exterior bin. Recycling bins Description: • Place an adequate amount of and /or other precautionary methods prior to Replace disposable bag liner, if applicable; and and for the duration floor cleaning activities; •- Clean bins as necessary. Interior Elements - -- ~ : -- Wall finishes (vinyl, gypsum Descriptions board, epoxy, stainless steel, and s Clean and sanitize with disinfectant all wall surfaces in washrooms and tile) locker rooms. Windows and window coverings Description: ■ Clean and sanitize with disinfectant all window surfaces in washrooms and locker rooms. Interior doors Description: ■ Dust and wipe clean with disinfectant internal doors, door frames, and hardware; Clean and sanitize with disinfectant all washroom and locker room doors, door frames, and hardware; ■ Polish metal surfaces to a uniform lustre; and ■ Clean all residues left from floor cleaning activities. Hard floor finishes Description: • Place an adequate amount of and /or other precautionary methods prior to and for the duration floor cleaning activities; • Sweep and wet mop all floors with water and detergent; ■ Sweep, brush, and wet mop all floors in washrooms and locker rooms with water and detergent; and ■ Remove all scuffs and residue using appropriate techniques. Soft floor finishes (carpet) Description: ■ Vacuum carpets using a vacuum equipped with a Hepa filter, and ■ Remove gum, spills, dirt spots, and stains using spot remover. AUN 221 ONE Change — C.E. Nicolle Community Centre Version 3.1 Limited Far:lilty Qnpra -tinne and MAIM- animea em �- i j Ceiling finishes Description: • Dust and wipe clean ceilings on a localized basis; and } Clean and sanitize with disinfectant all ceiling surfaces in washrooms and locker rooms. Ducts, grills and vents Description: • N/A Waste containers Description: • Remove disposable bag liners from bins and replace with new liners as required; • Wipe waste containers clean and deodorize; and • Place bagged and securely tied waste in exterior bin. Recycling and compose bins Description: • Remove recycling and compost from bins and place in storage area; • Replace disposable or non - disposable liners or bags, if applicable; and • Wipe bins clean, inside and out, and deodorize. Fixtures — Interior and Exterior Electrical and lighting fixtures Description: - • Clean and sanitize with disinfectant all light switches, I Lifting devices Description: • Dust and dean all surfaces of lifting devices, elevators, and escalators; • Clean and sanitize with disinfectant all buttons and other lift device controls; and • Polish metal surfaces to a uniform lustre. Pipes and conduit Description: • N/A Furnishings and fixtures Description: • Dust and clean hard surfaces of shelves, cupboards, inside and out, countertops, lockers, tables, chairs, book shelves, dividers, filing cabinets, and other furniture hard surfaces; • Dust and clean furniture legs, wheels, and castors; • Carefully dust fire extinguishers and fire alarm pull stations; • Clean, sanitize with disinfectant, and polish to a uniform lustre all surfaces of drinking fountains; and • Remove gum, spills, dirt spots, and stains from soft furnishings using spot remover. Kitchen fixtures and appliances Description: ■ Dust and clean fixtures, surfaces, and appliances including electrical and cooking fixtures and appliances, cooking hoods, interior and exterior, and filters, refrigerators /freezers - exterior only, and water coolers; and C-:0-17Y ONE Change — C.E. Nicolle Community Centre22 Version 1.1 Limited FacilitvOoeratinne ant4 M�in+n..an�e Cnewii:...ti�l..... IV 5.2.x.5. Weekly Service Requirements The following common service requirements are to be completed on a weekly basis: Exterior dements i Site • Clean, sanitize with disinfectant, and polish to a uniform lustre all surfaces of faucets and sinks. Toilets and washroom fixtures Description: Exterior features • Provide cleaning equipment for washroom cleaning only and clearly marked as such. This equipment shall not be used to clean any other areas of the building; • Clean and sanitize all partitions, doors, grab bars, and plastic surfaces; Exterior walls • Clean, sanitize with disinfectant, and polish all metal surfaces; • Clean all mirrors; • Clean, sanitize with disinfectant, and polish to a uniform lustre all wall tiles and wall fixtures including soap dispensers, dryers, towel holders, etc.; • Clean and sanitize shower curtains and shower mats; Windows, curtain wall systems, • Clean and sanitize all plumbing fixtures including sinks, toilet bowls, toilet entrances, and skylight systems seats, urinals, and shower stalls; • Clean and sanitize shower curtains and shower mats; and • Replenish toilet tissue, paper towels, deodorant blocks, hand soap, sanitary napkins, napkin disposal bags, and any other consumables. Handrails and railings • Clean and sanitize with disinfectant all handrails and railings in stairwells or otherwise Hand sanitizing stations Description: • Wipe clean all hand sanitizing stations; and • Replenish hand sanitizer. 5.2.x.5. Weekly Service Requirements The following common service requirements are to be completed on a weekly basis: Exterior dements f 223 i ONE Change — C.E. Nicolle Community Centre Version 1.1 s ry,.71i i Site Description: • Sweep all entrances and walkways; and • Scrape chewing gum and other residue from vicinity of entrances. Exterior features Description: • Sweep landings, ramps, exterior stairwells, patios, decks, and podiums; and • Wipe clean ramp, stairwell, and other railings, safety barriers (bollards), and light fixtures. Exterior walls Description: • Review exterior walls for signs of streaks, dirt, residue, chewing gum, spots and marks, and free from excessive fingerprints, and smudges, and • Schedule identified areas for localized cleaning within one (1) week of review. Windows, curtain wall systems, Description: entrances, and skylight systems ■ Review external surfaces of glass, and window and door frames of f 223 i ONE Change — C.E. Nicolle Community Centre Version 1.1 s ry,.71i I Service k �r' omen" �- secondary entrances for signs of excessive oil, dirt, grease, smudge marks, �r dust, grit, lint, soil, film, graffiti, and cobwebs; and ■ Schedule identified areas for localized cleaning within one (1) week of review. Exterior doors Descriptions: ■ Clean all external doors, door frames, door tracks, jambs, and hardware of secondary entrances. Ducts, grills and vents Description: • Review ventilation outlets for signs of dust, grit, lint, chewing gum, soil, film, cobwebs, scuffs, and any other marks; and • Schedule identified areas for localized cleaning within one (1) week of review. Interior Elements Wall finishes (vinyl, gypsum Description: board, epoxy, stainless steel, and • Dust and wipe clean wails in all common areas and corridors; tile) Dust and wipe clean Internal walls and partitions on a localized basis; ■ Dust and wipe clean all baseboards; and ■ Clean all residues left from floor cleaning activities. Windows and window coverings Description: • Dust and clean all internal surfaces of glass, including interior windows, service desks, security areas, etc,; • Dust and clean all window frames, tracks, and ledges; and • Dust all blinds, tapes, cords, and window shades. interior doors Description: ■ N/A Hard floor finishes Description: • Machine buff all resilient flooring including vinyl tile and vinyl sheet. Soft floor finishes (carpet) Description: ■ N/A Ceiling finishes Description: ■ Dust and wipe clean ceilings in all common areas and corridors. Ducts, grills and vents Description: • N/A ONE Change — C.E. Nicolle Community Centre24 Version 1.1 fil-it Limited Facility Onprntinn[ anti R/inintemmnnn C....w169- 4i...... ,,, r, � _ Fixtures -- Interior and Exterior 5.2.1,6. Monthly Service Requirements The following common service requirements are to be completed on a monthly basis: Exterior Elements Site Description: I ■ N/A Exterior features I Description: ■ N/A Exterior walls Description: Review exterior walls for signs of streaks, dirt, resldue, chewing gum, spots and marks, and free from excessive fingerprints, and smudges; and ■ Schedule Identified areas for localized cleaning within one (1) week of review. Windows, curtain wall systems, Description: entrances, and skylight systems ■ N/A Exterior doors Description: ■ N/A and vents ti r ONE Change -- C.E. Nicolle Community Centre 5 Version 1.1 f -s Lirnitad rarility nnarmt9nne- ft..o& AA.�. ;— *- ..-- -- e___ee.__ae__ _ _ _ _ _ Electrical and lighting fixtures Description: at Clean security camera lenses. Lifting devices Description: ■ N/A Pipes and conduit Description: ■ N/A Furnishings and fixtures Description: ■ N/A Kitchen fixtures and appliances Description: ■ N/A Toilets and washroom fixtures Description: • Clean and sanitize all fixtures including ventilation grilles, light diffusers, etc.; and • Pour one (1) litre of clean water into floor drains. Handrails and railings Description: ■ N/A 5.2.1,6. Monthly Service Requirements The following common service requirements are to be completed on a monthly basis: Exterior Elements Site Description: I ■ N/A Exterior features I Description: ■ N/A Exterior walls Description: Review exterior walls for signs of streaks, dirt, resldue, chewing gum, spots and marks, and free from excessive fingerprints, and smudges; and ■ Schedule Identified areas for localized cleaning within one (1) week of review. Windows, curtain wall systems, Description: entrances, and skylight systems ■ N/A Exterior doors Description: ■ N/A and vents ti r ONE Change -- C.E. Nicolle Community Centre 5 Version 1.1 f -s Lirnitad rarility nnarmt9nne- ft..o& AA.�. ;— *- ..-- -- e___ee.__ae__ _ _ _ _ _ Interior Elements Wail finishes (vinyl, gypsum Description: board, epoxy, stainless steel, N/A and tile) Windows and window coverings Description: ■ N/A Interior doors Description: ■ N/A Hard floor finishes Description: ■ Machine scrub all quarry, ceramic, terrazzo, and stone floors using a wet vacuum to pick up water. Soft floor finishes (carpet) Description: ■ N/A Ceiling finishes Description: • N/A Ducts, grills and vents Description: ■ Dust and wipe clean all ventilation grills and vents. Fixtures —Interior and Exterior Electrical and lighting fixtures i Description: ■ Dust and clean electrical and lighting fixtures, interior. Lifting devices Description: ■ N/A Pipes and conduit Description: • Dust and wipe clean sprinkler pipes, water pipes, conduit, and other similar fixtures; and • Sprinkler heads shall not be tampered with. Furnishings and fixtures Description: ■ Clean the inside of refrigerators /freezers. Kitchen fixtures and appliances Description: ■ N/A 226 ,,or ONE Change — C.E. Nicolle Community Centre Version 1.1 Iin,iNsA [.anaia+. A........wt�... ...J a�.s�a— __..__ + w____.a+ t 5.2.1.7. Seasonal Service Requirements The following common service requirements are to be completed by the end of May and October, annually: Exterior Elements Toilets and washroom fixtures Description: ■ N/A Handrails and railings Description: ■ N/A 5.2.1.7. Seasonal Service Requirements The following common service requirements are to be completed by the end of May and October, annually: Exterior Elements Interior Elements Wall finishes (vinyl, gypsum Description: board, epoxy, stainless steel, N/A and tile) Windows and window coverings Description: ■ N/A Interior doors Description: ■ N/A Hard floor finishes Description: • Strip vinyl surface floors removing all wax and stains; • Seal and apply two (2) coats of wax, waiting the recommended drying time between coats; and ■ Machine buff after second coat of wax. PIF 227 ONE Change — C.E. Nlcolle Community Centre Version 1.1 -7 n i?'MrtAli �r��i4�r iAvwnr�41';rw .�.+sl tin�:�x ;4� ".' -- - "-= - -�'_. _.._ - ffs '. Site Description: ■ N/A Exterior features Description: • N/A Exterior walls Description: ■ N/A Windows, curtain wall systems, Description: entrances, and skylight systems 0 N/A Exterior doors Description: ■ N/A Ducts, grills and vents Description: r N/A Interior Elements Wall finishes (vinyl, gypsum Description: board, epoxy, stainless steel, N/A and tile) Windows and window coverings Description: ■ N/A Interior doors Description: ■ N/A Hard floor finishes Description: • Strip vinyl surface floors removing all wax and stains; • Seal and apply two (2) coats of wax, waiting the recommended drying time between coats; and ■ Machine buff after second coat of wax. PIF 227 ONE Change — C.E. Nlcolle Community Centre Version 1.1 -7 n i?'MrtAli �r��i4�r iAvwnr�41';rw .�.+sl tin�:�x ;4� ".' -- - "-= - -�'_. _.._ - ffs '. Soft floor finishes (carpet) Description: • Vacuum and shampoo all carpets; • Remove all stains with appropriate stain remover; and Ceiling finishes Description: • N/A Ducts, grills and vents Description: ■ N/A Fixtures - Interior and Exterior Electrical and lighting fixtures I Description: f • N/A Lifting devices Description; N/A Pipes and conduit Description: " N/A Furnishings and fixtures I Description: " N/A Kitchen fixtures and appliances I Description: " N/A Toilets and washroom fixtures Description: • N/A Handrails and railings Description: " N/A 5.2.1.8. Janitorial Service Standards of Acceptance The fallowing table summarizes the standards of acceptance for Janitorial Services: Exterior Elements �� ►es�r,�t * �a�radt►rdt o� �y�� -- --_- e_ _._ � -_. _ _ - _,.__.... _ _ _ . �� Site Description: " Site area is substantially free from rubbish, vandalism, chewing gum, and cigarette butts. Exterior features Description: Landings, ramps, stairwells, fire exits, steps, entrances, porches, tunnels, patios, podiums, penthouses, decks, safety barriers [bollards]. walkwavc hni,-.,.,.a -, ONE Change — C.E. Nicolle Community Cent e28 n _. V_ ersion r I„.T liml #ed FaCilitV Doeraiienc an Maintanarrn � ;°N ONE Change — C.E. Nicolle Community Centre9 Version 1.1 i.imitpd iFaslii$v Onprafinne anri Maintan2nra CMae- PrIo�+t— -- eaves, and external light fittings are free of excessive dust, grit, dirt, chewing gum, leaves, cobwebs, rubbish, graffiti, cigarette butts, moss growth, bird excreta, and vandalism; and ■ Exterior handrails are substantially free of residue, grease, dirt, film and stains. Exterior walls Description: All external walls are free of excessive oil, dirt, grease, smudge marks, dust, grit, lint, soil, film, graffiti, and cobwebs. Windows, curtain wall Description: systems, entrances, and ■ External surfaces of glass are clear of all streaks, dirt, residue, chewing gu m, skylight systems spots and marks, and free from excessive fingerprints and smudges; and ■ Window and door frames, tracks, and ledges are clear and free of excessive dust, grit, marks, and spots. Exterior doors Descriptions: • External doors and door frames are free of excessive oil, grease, graffiti, dust, dirt, residue, stains, corrosion, grit, lint, chewing gum, soil, film, fingerprints, smudge marks, and cobwebs; • All door hardware items are substantially free of stains on hinges, locks, catches, and handles; ■ Polished surfaces are of a uniform lustre; and ■ Door tracks and door jambs are substantially free of grit and other debris. Ducts, grills and vents Description: ■ All ventilation outlets are free of dust, grit, lint, chewing gum, soil, film, cobwebs, scuffs, and any other marks. Waste containers Description: • Waste containers shall be at less than 50% capacity and free from excessive malodour; • Exterior of waste containers shall be clean and free of residue, dirt, dust, grit, soil, film, graffiti, smudge marks, and grease; • Waste container liners, tied securely, placed neatly in exterior disposal bins provided. Recycling bins Description: Recycling bins emptied and free from excessive malodour; ■ Exterior of recycling bins shall be clean and free of residue, dirt, dust, soil, grit, film, graffiti, smudge marks, and grease; and • Recycling, bags tied securely, placed neatly in exterior disposal bins provided. ONE Change — C.E. Nicolle Community Centre9 Version 1.1 i.imitpd iFaslii$v Onprafinne anri Maintan2nra CMae- PrIo�+t— -- Interior Elements Wall finishes (vinyl, gypsum Description: board, epoxy, stainless steel, and F Internal walls and partitions are substantially free of residue, dirt, dust, grit, tile) lint, soil, film, graffiti, smudge marks, fingerprints, grease, and cobwebs; • hazardous materials, structural cracks and /or deflection, water damage, vermin remains, and other damage are reported, • Walls and partitions are substantially free of marks caused by furniture, equipment, or users of the building; • Rails and baseboards are clean to the naked eye, substantially free of dust, cobwebs, lint, debris, finger marks, smudges, cleaning streaks, residue, spots, or splashes; and ■ There are no signs of improper deep cleaning techniques (i.e. excessive wear or discoloration). Windows and window coverings Description: Internal surfaces of glass on all interior windows, service desks and security areas are substantially clear of all residues, dirt, streaks, chewing gum, spots and marks, including fingerprints, and smudges; ■ Winnow frames, tracks, and ledges are substantially clear free and of excessive dirt, residue, dust, grit, marks, and spots; and ■ Blinds, tapes, cords, and window shades, both vertical and horizontal, are clean to the naked eye, free of excessive dust, cobwebs, lint, debris, finger marks, smudges, cleaning streaks, stains, residue, or spot;. Interior doors Description: • Internal doors and doorframes are free of excessive dirt, residue, dust, corrosion, grit, lint, chewinggum, soil, fllm, oil, stains, grease, smudge marks, fingerprints, and cobwebs, • Doors and doorframes are free of marks caused by furniture, equipment, or staff; • All door hardware items are free of stains on hinges, locks, catches, and handles; • Internal glass surfaces are substantially clear of all dirt, residue, streaks, chewing gum, spots and marks, including fingerprints and smudges; and • Polished surfaces are of a sufficient uniform lustre. Hard floor finishes Description: ■ The floor is substantially free of dirt, dust, grit, litter, chewing gum, marks and spots, water, other liquids, or pests; ■ The floor is substantially free of polish or other build -up at the edges and corners or in traffic lanes; ■ The floor is substantially free of spots, scuffs or scratches on traffic lanes, around furniture and at pivot points; ■ Inaccessible areas, edges, corners, and around furniture, are substantially free of dust, grit, lint, and spots; • Polished or buffed floors are of a sufficient uniform lustre; • All terrazzo and the floors are substantially free of acidic spills, grit, dirt, or other residue; • Tears, scoring, cracks, debonding, or any other damage that is unsightly and /or could cause a health and safety hazard are to be reported; 230 ONE ONE Change — C.E. Nicolle Community Centre Version 1.1 � i Limited Facility Onerationc and Maintannnrd CAe.:#;..� }IAMB „_. _ _ ,,, _ _ CIODOT ONE Change — C.E. Nicolle Community Centre 1 Version 1.1 Limited Facility Oeprarinnr 2nrl Mninta „... e • An adequate amount of signage is placed and /or other precautions are taken regarding pedestrian safety on newly cleaned or wet floors, and • Fans are to be provided as necessary to dry floors in a reasonable timeframe. Soft floor finishes (carpet) Description: • The floor is substantially free of dirt, dust, grit, litter, stains, chewing gum, marks, spots, water, or other liquids; • The floor is substantially free of stains, dirt, dust on traffic lanes, around furniture, and at pivot points; Inaccessible areas, edges, corners and around furniture, are substantially free of dust, grit, lint, and spots; • Carpets and entrance matting are of an even appearance without flattened pile. After deep cleaning, there is no shrinkage, colour loss, or embrittlement of fibres; • Dust control mats are substantially free from ingrained dust, dirt and stains, and edges, and reverse side are free from dust and dirt; and • Floor finishes not fully adhered to the floor that create a potential safety hazard are to be reported. Ceiling finishes Description: ■ All ceilings are substantially free of dirt, residue, dust, grit, lint, soil, film, graffiti, and cobwebs, and ■ Hazardous materials, structural cracks, and /or deflection, and /or water damage are to be reported. Ducts, grills and vents Description: ■ All ventilation outlets are kept unblocked and substantially free of dust, grit, chewing gum, sod, film, cobwebs, scuffs, and any other marks. Waste containers Description: ■ Waste containers in offices, common rooms /areas, corridors and washrooms shall be at less than 25% capacity and free from excessive malodour; ■ Exterior of waste containers shall be clean and free of residue, dirt, dust, grit, soil, film, graffiti, smudge marks, and grease; ■ Waste container liners, tied securely, placed neatly in disposal bins provided; and Recycling and compost bins Description: ■ Recycling and compost bins emptied and free from excessive malodour; IF Exterior of bins shall be clean and free of residue, dirt, dust, grit, soil, film, graffiti, smudge marks, and grease; and Recycling and compost, bags tied securely, placed neatly in disposal bins provided. CIODOT ONE Change — C.E. Nicolle Community Centre 1 Version 1.1 Limited Facility Oeprarinnr 2nrl Mninta „... e Fixtures — Interior and Exterior Electrical and lighting fixtures Description: • All electrical and lighting fixtures attached to the exterior of the building surface are free of excessive, dirt, dust, graffiti, deposits, marks, stains, and cobwebs; • All electrical and lighting fixtures attached to the interior of the building surface are free of excessive, dirt, dust, deposits, marks, stains, and cobwebs; • Light switches are free of excessive fingerprints, scuffs, and any other marks; • Improperly secured fixtures, damaged fixtures, and fixtures with no tubes, or bulbs, or are burnt out, are to be reported; and • Motor vents are clean and free of excessive dust and lint. Lifting devices Description: ■ Lifting devices, elevators, and escalators are free of excessive dirt, dust, deposits, marks, stains, and cobwebs. Pipes and conduit Description: • Sprinkler pipes, water pipes, conduit, and other similar fixtures are free of excessive, dirt, dust, deposits, marks, stains, and cobwebs; and Sprinkler heads will not be tampered with. Furnishings and fixtures Description: • All hard surface furniture is substantially free of spots, soil, film, grease, dust, smudge marks, fingerprints, and spillage; • Soft furnishings are substantially free from stains, soil, film, and dust; • Furniture legs, wheels and castors are substantially free from mop strings, soil, film, dust, and cobwebs; • All high surfaces are substantially free from dust and cobwebs; • Shelves, bench tops, cupboards, and wardrobes /lockers are clean inside and out, and substantially free of dust and litter; • internal plants are substantially free of dust and litter; • Waste /rubbish bins or containers are clean inside and out, substantially free of stains and odour, and mechanically intact; • Fire extinguishers and fire alarms are substantially free of dust, grit, dirt and cobwebs, and mechanically intact; and • All artwork, wall- hangings, and framed art are substantially free of dust and cobwebs. Kitchen fixtures and appliances Description: • Fixtures, surfaces, and appliances are free excessive dust, deposits, marks, and cobwebs; • Electrical and cooking fixtures and appliances are kept free from signs of use or non -use; • Cooker hoods, interior and exterior, and filters are free of grease and dirt on inner and outer surfaces; • Refrigerators /freezers are clean and free of ice build -up. Toilets and washroom fixtures Description: Porcelain, cubicle rails, and plastic surfaces are substantially free from smudges, body fluids, soap build -up, mineral deposits, and hair— inside and outside; 'lip ONE Change -- C.E. Nicolle Community Centre 2 Version 1.1 ZIM %irnitp,d Farrutu nnarotinne %r%A hA� ➢.,taws.._,. C....�f�:....a:� Environmental Standards Overall appearance Description: ■ Metal surfaces, shower screens, and mirrors are substantially free from streaks, soil, smudges, soap build -up, and oxide deposits; Odour control r wall tiles and wall fixtures, including soap dispensers, towel holders, are substantially free of dust, grit, smudges /streaks, mould, soap build -up, and mineral deposits; ! Shower curtains and bath mats are free from stains, smudges, smears, odours, mould, and body fluids; ■ Plumbing fixtures are substantially free of smudges, dust, soap build -up, and mineral deposits; ■ Bathroom fixtures are substantially free from unpleasant odours; ■ Polished surfaces are of a sufficient uniform lustre; ■ Sanitary disposal units are clean and functional; and ■ Consumable ltems are in sufficient supply. Handrails and railings Description: interior handrails and railings are substantially free of residue, grease, dirt, film and stains. Hand sanitizing stations Description: • Hand sanitizing stations are substantially free from smudges, dust, and sanitizer, build -up; and ■ Hand sanitizer is in sufficient supply. Environmental Standards 5.2.2. Grounds Maintenance and Landscaping Services With the exception of the snow removal of the parking area and emptying of the main exterior waste bin, ONE Change is solely responsible for the Grounds Maintenance and Landscaping Services of the C.E. Nicolle Community Centre as outlined in this O &M Specification. 5.2.2.1. General The City of Saint John will supply all products and equipment to ONE Change to perform the Grounds Maintenance and Landscaping Services outlined herein. ONE Change will provide Grounds Maintenance and Landscaping Services, including: General tree care; f� 233 71 ONE Change — C.E. Nicolle Community Centre Version 1.1} 1 7.,.r 7ai ?..- !!ln... ^„ M1t... �.. __Af Rw —f.- ate..__ - ._ ' - _ -w . . I a, Overall appearance Description: All areas appear tidy and uncluttered; and In Fire access and exit doors are left clear and unhindered. Odour control Description: • There is no unpleasant or distasteful odour emanating from the facilities; and • Room deodorizers are clean and functional. 5.2.2. Grounds Maintenance and Landscaping Services With the exception of the snow removal of the parking area and emptying of the main exterior waste bin, ONE Change is solely responsible for the Grounds Maintenance and Landscaping Services of the C.E. Nicolle Community Centre as outlined in this O &M Specification. 5.2.2.1. General The City of Saint John will supply all products and equipment to ONE Change to perform the Grounds Maintenance and Landscaping Services outlined herein. ONE Change will provide Grounds Maintenance and Landscaping Services, including: General tree care; f� 233 71 ONE Change — C.E. Nicolle Community Centre Version 1.1} 1 7.,.r 7ai ?..- !!ln... ^„ M1t... �.. __Af Rw —f.- ate..__ - ._ ' - _ -w . . I a, • Lawn care, including mowing and edging; • Flower bed maintenance, • Weeding; Planting, including shrubs, trees, and flower beds; ■ Effective, economical, and environmentally conscious irrigation procedures; and ■ Snow and ice removal of all pedestrian walkways on the building site, including all doorways. 5.2.2.2. Grounds Maintenance and Landscaping Service Standards of Acceptance The following table summarizes the standards of acceptance for Grounds Maintenance and Landscape Services: • Application and re- application, as required, of de-icer products to all paved and concrete areas including without limitation sidewalks, doorways, stairs, and landings; • Snow shall not be permitted to accumulate more than five (5) cm (2 Snow and ice removal inches) in depth for all entrances, and walkways; and • Reasonable snow accumulation on site is acceptable in designated areas for snow collection that do not impede fire lanes, pedestrian, or vehicle traffic or restrict availability of visitor and staff parking. ■ Free from excessive debris; ■ Grassed areas trimmed and edged and free from excessive weeds; Landscaped areas • Flower beds not overgrown, maintained, and free from excessive weeds; and ■ Trees free of broken limbs, rvr ONE Change — C.E. Nicolle Community Centr�e34 Version 1.3 _. __ Limited Facillty Operations and Maintranan�o - _ _ 41 6. O &M SERVICES OF SHARED RESPONSIBILITY 6.1. GENERAL The following 0 &M Services for the C.E. Nicolle Community Centre have a shared responsibility between the City of Saint John and ONE Change as described herein: 1) Integrated Pest Management; 2) Hazardous Materials Management; 3) Energy and Water Performance Management; 4) Waste Management and Recycling Program, and S) Fire Safety Management. 6.2. 0 &M SERVICE DESCRIPTIONS 6.2.1. integrated Pest Management Integrated Pest Management ( "IPM ") includes: A. Education — provision of IPM best practices information; B. Inspection — periodic inspections; C Sanitation consultation — recommendations on best practice compliance; and D. Treatment — appropriate treatment using non - pesticide methods whenever possible. An IPM log book will be provided by the Manager of the Facility Management Department and shall remain on -site at all times. The IPM Contractor (provided by the City of Saint John) will log all inspection, treatment, and other Information in the log book following each service call, ONE Change will be responsible to accurately record pest sightings in the log book as required. The Manager of the f=acility Management Department will develop and provide the ONE Change information on IPM best practices for distribution to ONE Change representatives. These best practices will provide occupants an understanding of their role in the IPM Program. The IPM Contractor will, as part of their regular inspections, provide recommendations on areas where occupants can better support the IPM Program. ONE Change will be responsible to communicate and comply with these recommendations. 6.2.2. Hazardous Materials Management As previously mentioned, green or eco- friendly products will be used for C.E. Nicolle Community Centre cleaning and other requirements whenever possible. The City will provide a Material Safety Data Sheet ( "MSDS ") binder and associated MSDS information for all chemicals and products utilized or brought into the C.E. Nicolle Community Centre. C105r, 235 ONE Change — C.E. Nicolle Community Centre Version 1,1 9 o"Ri-0'gt'� rr,:,n:!S!�• >!A"...,. s4'-. ,... :A ___ r___._.'__._ - - fit For the purpose of promoting the use of eco- friendly products in the C.E, Nicolle Community Centre, ONE Change shall consult with the City before the use of common products, including, but not limited to: ■ Hand sanitizers; Sanitary wipes; • All- purpose cleaners; ■ Dish detergents; and ■ Other chemicals and cleaners. ONE Change shall ensure that all containers used for operational purposes are properly labelled and MSDS are provided to the City for incorporation into the MSDS binder. All hazardous waste containers must be packaged to ensure that the material cannot spill in the case of an accident. Chemical, biohazardous, or radioactive waste generated by operations, under no circumstance, is to be disposed of in waste bins provided for regular commercial waste. Under no circumstances shall unlabeled products or chemicals be brought into the facility. 6.2.3. Energy and Wate. Performance Management Energy and Water Performance Management includes: A. Education — energy awareness and training; B. Auditing and monitoring — identification and implementation of efficiency optimization opportunities; and C. Management — operation and maintenance of building management system, implementation of efficiency optimization opportunities. in cooperation with the ONE Change, the City will facilitate the establishment of an energy committee to discuss /resolve issues related to the C.E. Nicolle Community Centre utility systems, and make recommendations to improve these systems. Working with the ONE Change a utilities conservation guideline will be established that sets consumption reduction targets. ONE Change will designate a representative to participate in the energy committee. ONE Change will also be required to participate in conservation efforts as recommended by the energy committee. 6.2.4. Waste Management and Recycling Program The City's responsibility with respect to the Waste Management and Recycling Program includes: ■ Provide an outline of Waste Management and Recycling best practices to be adopted by the ONE Change; and ■ Negotiation with and management of Contractors for the removal and disposal of waste and recyclable materials from exterior bins. ONE Change's responsibilities with respect to the Waste Management and Recycling Program include: it Communication /education of ONE Change staff with respect to waste management and recycling Kest practices; and ' 236 { ONE Change — C.E. Nicolle Community Centre Version 1.1 Limited Far_ilitu Anpratinne and Nlsin*&nstine Implement a waste management and recycling program at the C.E. Nicolle Community Centre including the segregation of waste and recyclable materials as follows: office paper; newspapers, magazines, box board; aluminum and plastics; corrugated cardboard; garbage; compost; and hazardous waste. 5.2,5. Fire Management Plan A Fire Management Plan will be developed for the C.E. Nicolle Community Centre as set out by applicable National and Provincial codes and /or other Applicable Laws. The City will be responsible for scheduling and providing notice to ONE Change for fire drills as required by the Fire Management Plan. ONE Change will be responsible for assigning individuals to specific roles as required by the Fire Management Plan as well as participating in all fire drills and other activity prescribed by the plan. l 237 ONE Change — C.E. Nicolle Community Centre Version 1.1 ' umPpr ; aErmtvonrarat90 *ng -_:.. -_. -nr _ SCHEDULE 4 Dispute Resolution Process A. Referral to Senior Management 1. All Disputes arising out of, or in connection with, this Agreement, or in respect of any legal relationship associated with or derived from this Agreement, shall within two (2) Business Days of notice from one Party to the other be referred for resolution to the City Manager and ONE Change Representative. 2. If the City Manager and ONE Change Representative are not able to resolve the Dispute referred to them under this Section within seven (7) Business Days following such referral, the matter shall be referred for resolution by way of mediation upon the willingness of all Parties. A. Mediation 1. A Party may apply to a court of competent jurisdiction or other competent authority for interim measures of protection at any time. 2. If the Parties resolve to mediate the Dispute referred to them under Section A -2 of this Schedule, the Parties shall invoke the following mediation process: 2.1 any Party shall immediately declare an impasse and provide written notice to the others within seven (7) Business Days thereof (or such other period as the Parties mutually prescribe) declaring that such Party wishes to proceed to mediation and setting out in reasonable detail the issue(s) to be resolved, the proposed time and a list of at least three (3) and not more than five (5) proposed mediators. Each of the proposed mediators shall be an individual: (i) with at least three years' experience working in an executive capacity or representing clients in the area of public disputes; and (ii) unless otherwise agreed by the Parties, with no prior connection, affiliation or other formal relationship with any Parties. 2.2 upon receipt of such notice, the notified Parties shall have two (2) Business Days to select one of the proposed mediators as the mediator, failing which the Party providing notice shall select one of its proposed mediators as the mediator. Within ten (10) Business Days following selection of the mediator the matter shall be heard by the mediator; and 238 2.3 the mediator shall be entitled to establish his or her own practices and procedures. Each Parties shall co- operate fully with the mediator and shall present its case to the mediator orally and/or in writing within ten (10) Business Days following the mediator's appointment. The mediation shall not be in the nature of arbitration as contemplated by the Arbitration Act and the mediator's decision shall not be binding upon the Parties, but shall be considered as a bona fide attempt by the mediator to judiciously resolve the dispute. The decision of the mediator shall be rendered in a written report, not to exceed two (2) pages in length, delivered to the Parties within ten (10) Business Days following the last of such presentations. The fees of the mediator shall be shared equally by the Parties. 3. The mediation shall be terminated: 3.1 by the execution of a settlement agreement by the Parties; or 3.2 by a written declaration of one or more Parties that the mediation is terminated; or 3.3 by a written declaration by the mediator that further efforts at mediation would not be useful. 4. The place of mediation shall be the City of Saint John and Province of New Brunswick. B. Arbitration In the event that the Parties are unwilling to mediate their dispute or that the Dispute between the Parties remains unresolved after mediation has been attempted in good faith, then either the City or the ONE Change, upon written notice to the other, may refer the Dispute for determination to a Board of Arbitration consisting of three persons, one chosen by and on behalf of the City, one chosen by and on behalf of the ONE Change, and a third chosen by the first two. 2. Any determination made by the Board of Arbitration shall be final and binding upon the Parties and the cost of such determination shall be apportioned as the Board of Arbitration may decide. 3. No one shall be appointed or act as arbitrator who is in any way interested, financially or otherwise, in the conduct of the work or in the business or other affairs of any of the Parties. 4. The Board of Arbitration may encourage settlement of the Dispute and, with the written agreement of the Parties, may order that mediation, conciliation or other 239 procedures be used by the Parties at any time during the arbitration proceedings to encourage settlement. 5. If, during the arbitration proceedings, the Parties settle the Dispute, the Board of Arbitration shall, upon receiving confirmation of the settlement or determining that there is settlement, terminate the proceedings and, if requested by the Parties, record the settlement in the form of an arbitration award on agreed terms. 6. The place of arbitration shall be the City of Saint John and Province of New Brunswick and the provisions of the Arbitration Act (New Brunswick), and amendments thereto, shall apply to the arbitration. 7. The parties shall have a right to appeal the decision of the Board of Arbitration to the Court of Queen's Bench on a question of fact, a question of mixed fact and law, and on a question of law. 240 241 REPORT TO COMMON COUNCIL M &C- 2015 -73 April 9, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councilors: SUBJECT: Request for Renewal of a Temporary Mobile / Mini -Home 3396 Loch Lomond Road and 2517 Lorneville Road INTRODUCTION: =9y City of Saint John Our office has received two building permit applications seeking to renew approval of the temporary placement of a mobile / mini home on each of the two sites. If granted, the renewal would allow the mobile / mini homes to remain for a further twelve -month period. Typically, the Zoning By -law would regulate in which areas of the City mobile / mini homes are permitted. However, the Municipalities Act authorizes Common Council to include a provision in its Mobile Home Parks By -law allowing the placement of a mobile / mini home for a temporary period not exceeding one year regardless of whether or not a mobile / mini home is a permitted use under the Zoning By -law. At the expiry of this one year period, the removal of the mobile / mini home is required. It has been Common Council's practice to consider these requests on a compassionate basis. Previous applications have involved the health of a family member, economic hardship, or a temporary approval so that a conventional home could be constructed in the future. Renewals have been granted in a number of cases allowing the mobile / mini home to remain for many years. Letters have been sent to all landowners within 100 metres (300 feet) of the subject properties concerning this matter. 242 M &C- 2015 -73 -2- ANALYSIS: Site 1— 3396 Loch Lomond Road The subject site is zoned Rural Residential (RR) and in 1999 Common Council approved the temporary placement of a mini -home on the large parcel of land in question. The landowner's elderly parents wished to reside in the mini -home, which is situated approximately 107 metres (350 feet) from Loch Lomond Road. The applicant had indicated that the mini -home would be removed when his parents no longer needed it. The applicant's father still resides in the mini -home and therefore, a further one -year extension is requested. Extensions were granted in 2000 through to 2011, with the exception of 2002, 2006 and 2010, when no applications for extensions were submitted. Similarly, no applications were received for 2012 or 2013. The mini home is generally located behind the main dwelling at 3396 Loch Lomond Road but is set back quite far from the public street, a distance of approximately 135 metres. The mini home is screened by tall trees and is not readily visible from neighbouring properties along Loch Lomond Road. A separate well and septic disposal system were installed in accordance with the applicable Provincial regulations at the time the mini -home was originally placed on the site, both of which remain in operation today. Other public utilities have also been made available to the site. Municipal Operations and Engineering, Building and Inspection Services and the Fire Department have been advised of the request and no objections have been raised. Site 2 — 2517 Lorneville Road The subject site is zoned Rural Residential (RR) and in 2009 Common Council approved the temporary placement of a mini -home on the site in question. The original application had been to provide accommodation for the property owner's elderly mother -in -law, who ceased to occupy the dwelling unit shortly after the structure was placed on -site. The temporary approval was allowed to lapse (i.e., no permits were applied for since 2009) and the structure was not removed from the property. The applicant is presently requesting temporary approval to allow the building to remain. The mini home would be occupied by the property owner's mother, who has been diagnosed with a medical condition requiring a level of supervisory care. The mini home is situated well back from Lorneville Road, approximately 40 metres, in the northeast corner of the property. There is some screening vegetation, although the mini home is visible from the street. However, the building has been well maintained and the visual impact is somewhat reduced due 243 April 9, 2015 M & C - 2015 - 73 -3 - April 9, 2015 to the combination of its linear setback from the public street coupled with the fact that it sits atop a small plateau. Based on the prior approval, the Provincial Department of Health supported the request with the following conditions: • The second residence must be mobile and not attached to a permanent foundation; • The water supply and sewage disposal for the second residence shall be connected to the services of the principal residence; • The second residence must be for the exclusive use of the applicant's mother - in -law; and • The approval is invalid if the second residence is used for other than the stated purpose. The proposal has subsequently been re- circulated to the Department of Health. In this instance, instead of recommending conditions to the City, they have directly imposed conditions on the temporary placement of a mobile home on the subject site. These conditions are the same as those recommended to the City in 2009, with the exception that the occupant is to be restricted exclusively to Mr. Leonard's parents. Municipal Operations and Engineering, Building and Inspection Services and the Fire Department have been advised of both requests and no objections have been raised. With regard to the application on Lorneville Road, the Fire Department's favourable comments are contingent upon fire apparatus having access to both homes on the property. Additional Considerations Based on the above analysis, staff is recommending that Common Council allow a mobile / mini home on each of the two sites for a subsequent one -year period. The two mobile / mini homes in question continue to serve their intended purpose and, notwithstanding some gaps in the permit history, the proposed renewals would be consistent with past practice. Going forward, Common Council may wish to give consideration to an alternate means of processing these types of requests. The present method requires an annual evaluation by Common Council along with a building permit application (including fee) — not only is this inconvenient to the property owner, but also adds an item to Council's agenda that can more expediently be handled by staff. In addition, as evidenced by the gaps in the permit histories of the two subject sites, monitoring and enforcing these annual renewals does require enforcement resources that could be allocated elsewhere. 244 M & C - 2015 - 73 - 4 - April 9, 2015 Based on previous applications, not only have these types of requests rarely been refused, but the renewals have uniformly been granted, contrary to the temporary intent of the Mobile Home Parks By -law. Should it be the will of Council to allow these types of structures on a longer -term basis, a more appropriate means of considering them would be through defining them under the Zoning By -law and allowing them subject to such criteria as to ensure compatibility with the surrounding neighbourhood. This process is essentially already in place inside of the Municipal Plan's Primary Development Area (PDA), which allows a garden suite as a permitted use. A garden suite is a secondary building, separate and apart from the main dwelling, which is allowed to contain a dwelling unit. Allowing garden suites outside the PDA as well would eliminate the need to bring these items to Council. Further, Common Council had directed staff to make amendments to the draft Zoning By -law prior to its enactment in order to allow secondary suites (which are an additional dwelling unit within the main building) in all residential zones, not just within the PDA. This approach could be extended to include garden suites, but criteria would need to established to ensure that the direction of the Municipal Plan is respected (i.e., new residential units are targeted within the PDA). Similar alternatives have been proposed to previous Councils, although each time Council decided to continue with the process presently in place. However, with the adoption of the new Zoning By -law, and the ongoing service improvements being sought by the One Stop Development Shop program, staff is presenting this option to Council for its consideration. RECOMMENDATION: 1) That Common Council, pursuant to Section 27 of the Mobile Home Parks By- law, permit a mobile / mini home to be situated on each of the properties located at 3396 Loch Lomond Road and 2571 Lorneville Road for a temporary period of one (1) year. 2) That Common Council direct staff to: a. initiate the necessary changes to the Mobile Home Parks By -law to remove those sections pertaining to the temporary placement of mobile / mini homes; and b. initiate the necessary changes to the Zoning By -law to add garden suite to the list of permitted uses in those residential zones outside of the Primary Development Area (PDA). 245 M & C - 2015 - 73 - 5 - April 9, 2015 Respectfully submitted, Jacqueline Hamilton, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager PF 246 3396 Loch Lomond Road Map 1 - Site Location Date: April 1, 2015 nw City Of:alnt 104 River Lithe 247 A10 0 CC" �0 NM 2 517 Lorneville Road Map 3 - Site Location Date: April 1, 2015 rr$3int )ahn 249 250 Dorothy Grant 2510 Lomeville Road Saint John, NB E2M 7K6 April 21, 2015 Attention: Common Clerk, City of Saint John Dear Sir: I am writing in response to your April 1, 2015 letter regarding the renewal of a Temporary Mobile /Mini Home permit at 2517 Lorneville Road. I am in full support of this renewal being granted. I live across the street from the property in question, which !swell maintained. I commend Mr. & Mrs. Leonard for trying to facilitate their aging parents in close proximity which enables them to keep them in their own home as long as possible. Given the shortage of nursing home beds I trust that city council will support their request as well. Sincerely, Mrs. Dorothy Grant DG /Ih April 10,2015 Regarding the renewal of temporary mini -home permit 2517 Lorneville road. I can see no reason not to renew the permit. The home is well off of the road and is hardly noticeable with mineable traffic coming or going. The property is maintained to perfection and it's nice to have an extra set of eyes on the neighbourhood during the day when most people are at work. Regards i Michael G Nicholls 2514 Lorneville Road The City of Saint John April 7, 2015 His Worship Mel Norton and Members of Common Council Subject: 2015 Budget I would like to have an opportunity to provide an update on the 2015 budget with respect to snow removal expenses. Respectfully Submitted, David Merrithew Chair, Finance Committee (received via email) 0. Fk,, :19711 S,-6 4..lchr1, li "I K Cz M ,0 L�L4iI I w; °.4w- saiet* t 7 1 ca C_:.R 19 Z I -Sa 2iit. cr'art, f" €: ='3. ��-wd V2I_4.1 251 REPORT TO COMMON COUNCIL M &C-- 2015 -75 April 20, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: The City of Saint John SUBJECT: 2015 General Fund Preliminary Operating Fund Results Background: At a meeting of Common Council held on Monday, February 2, 2015 the attached resolution related to a "Declaration of a State of Local Emergency" for the area of the City of Saint John, referred to as the Southern Peninsula, was passed (Appendix 1). The State of Local Emergency was for a period of seven (7) days. Following completion of this seven day period Common Council was advised that there was a substantial cost associated with the State of Emergency. Councillor Merrithew, Chair of Common Council's Finance Committee undertook to provide to Common Council an estimate of the impact on the 2015 General Fund Operating Budget of the State of Local Emergency projected to December 31, 2015, the municipalities year end. The commitment was to present a high level financial projection of the impact on the Winter Management Program along with other areas of the budget that may have been impacted as a result of record setting snow fall of 2015. Financial Imalications: The attached Schedule 1 is the high level financial projection based on a review of results for budget reports prepared as of February 28th, 2015, updated to reflect transactions up to April 15, 2015. 252 Report to Common Council Page 2 April 20, 2015 In addition to the impact on the Snow Control budgets (streets and sidewalks) other services whose budgets were impacted include the Fleet Services area and On - Street parking revenues, including both meter revenues and meter violation revenues. Critical to consider when reading this report is an understanding that the projections were prepared based on three months data projected for an additional nine months. In particular the Snow Control projection uses as a basic assumption that the months of April, November and December will be normal experience months in terms of the winter program. As such, should abnormaUextreme conditions develop, the estimates contained herein will need to be revised. Further other economic or weather related events that may occur in the coming months may have an impact on the projections contained in this report. Recommendation: This report be received and filed. Respectfully submitted, Gregory . Y& mans, CPA, CGA, MBA Commissioner of Finance and Administrative Services J. Patrick Woods, CPA, CGA City Manager Attachments 253 CITY OF SAINT JOHN General Fund 2015 Year End Budget Projection Areas projecting to be over spent Snow control Overtime Other personnel costs Equipment rentals Vehicle usage and fuel Summary of all other costs Total snow control Fleet services On street parking revenues Total negative variances Areas projecting to be underspent Budget Per 2015 Approved Budget 193,000 2,498,408 300,000 1,522,301 1,243,268 5,756,977 1,190,274 1,175,000 Projection Rounded to nearest coo 1,381,000 2,628,000 1,700,000 1,844,000 1,466, 000 9,019,000 1,394,000 939,000 Fiscal charges 15,766,676 1 5,551,991 Other Total positive variances Projected Year End Variance Total General Fund Operating Budget Projected variance as a percent of total budget ME Schedule 1 Variance Rounded to nearest 000 1,200,000 130,000 1,400,000 322,000 223,000 3,275,000 200,000 236,000 3,711,000 215,000 215,000 3,496,000 151,143,354_ 2.31% Appendix 7 s8- COMMON COUNCILiCONSEIL COMMUNAL FEBRUARY 2, 20151LE 2 FEVRIER 2015 17. Committee of the Whole 17.1 Declaration of the Local State Emergency Southern Peninsula The Fire Chief / Director Saint John Emergency Measures Organization advised on the necessity for declaring a local state of emergency for the Southern Peninsula due to the extreme snowfall to enable the necessary snow plowing and snow removal to move safely and have accessibility for fire and police apparatus. A 2417 snow ban for 7 days in the designated area is required to adequately address the snowfall accumulation and forthcoming snowstorms. Parking can be made available to the affected residents at Peel Plaza and other designated City parking lots. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that a State of Local Emergency is hereby declared with respect to the following area of the City of Saint John, referred to as the Southern Peninsula and more particularly described as follows: beginning at the intersection of the northern sideline of Union Street with the western sideline of St. Patrick Street thence proceeding southwardly to the intersection of St. Patrick Street and Water Street, thence in a southwardly direction along the western sideline of Water Street to its intersection with Broad Street, thence in a eastwardly direction along the southern sideline of Broad Street to its intersection with Crown Street, thence in a north - eastwardly direction along the eastern sideline of Crown Street to its intersection with Union Street, thence westward along the northern sideline of Union Street to the place of beginning, together with all public streets located south of Broad Street. The nature of the emergency is the unusual amount of snow lying on the public rights of way within the area in question and the additional significant snowfall now occurring and anticipated to occur later this week with the resulting impairment of the City's ability to deal with the plowing and removal of such snow which significantly compromises the timely delivery of emergency services to persons and property in the aforesaid area." WHEREAS in order to maintain public safety and enable access for emergency vehicles the City of Saint John has at its Common Council meeting of February 2, 2015 declared a State of Local Emergency in the Southern Peninsula as the result of current heavy snow accumulation and anticipated further accumulation in the next several days together with the need to have accessibility for public safety, all pursuant to the Emergency Measures Act SNB 2011 c.147; and WHEREAS the Southern Peninsula includes all areas identified in the aforesaid Declaration adopted by Common Council earlier this date February 2, 2015; and WHEREAS the purpose of the declaration is to support more effective snowplowing, push back and removal; therefore it is hereby resolved that a 2417 on- street parking ban is hereby imposed in the Southern Peninsula. This means that no vehicle may be parked on City streets within that area. Any vehicle parked on such streets will be towed at the owner's expense commencing at noon on February 3, 2015 subject to the following provision: as streets within the Southern Peninsula are cleared of snow so as to permit parking thereon in the assessment of the Deputy Commissioner of Transportation and Environment for the City that assessment will be communicated to the public and parking on such streets will be permitted in accordance with applicable bylaws; and FURTHER BE IT RESOLVED that the City Manager is hereby directed to communicate to the public the aforesaid declaration of the State of Local Emergency and the associated parking ban together with alternative parking arrangements, by the following means: news release, paid advertising, City website, Twitter, Facebook ads, Facebook, Sentinel, email notification, media briefing and any other means he believes to be efficacious. Information regarding available off - street parking will be provided in a news release to follow. Question being taken, the motion was carried. 18. Adjournment 255 10 REPORT TO COMMON COUNCIL M &C -2015— 80 April 27, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Community Grants Committee Recommendation — Re: Youth Safe Harbour Transitional Services Inc. BACKGROUND: At its April 13, 2015 meeting Common Council referred a letter of request for funding from Youth Safe Harbour Transitional Services Inc. to the Community Grants Committee for review and recommendation. ANA1,VSIS =9y City of Saint John The Community Grants Committee convened on April 20, 2015 to discuss this referred matter. The Community Grants Committee recognizes the value and impact Safe Harbour will have on youth at risk and those who are experiencing homelessness. This service will fill a social gap that has long been identified in Saint John. The Community Grants Committee recommends Common Council to consider supporting the Safe Harbour's request; however, it should be outside the auspices of the grant program for the following reasons: The Community Grants Committee although supportive of this organization must point out the importance of the community grant process and timing of this request. The Community Grant deadline for applications for community projects, organizational support and special event grants was January 15, 2015. The community grants committee received and reviewed applications, and made recommendation for grant recipients to Common Council. Common Council approved the Community Grants Committee's recommendation. Common Council's approval of the recommendation resulted in the expenditure of the entire budget envelope for the 2015 program. 256 M &C- 2015 -80 -2- April 27, 2015 Whereas this application was submitted after the deadline and there are no remaining funds within this envelope, the Community Grants Committee is not able to approve any grant to Safe Harbour. The Community Grant Committee does recommend that Common Council consider Safe Harbour's request of $9,053.00 and to direct the City Manager to identify funds outside the community grant program in support of this initiative. As a matter of process, Safe Harbour will need to follow the established Growth and Community Development permitting fees process in relation to their facility. Safe Harbour would be required to first pay the permit fees, and then be reimbursed in the form of a grant to Safe Harbour on the direction of Common Council. RECOMMENDATIONS The Community Grants Committee recommends that Common Council: 1) support Safe Harbour's request for $9,053.00; 2) direct the City Manager to identify funds outside the community grant program in support of this initiative. Respectfully submitted, 0 eB .Y Rev. Erik W. Kraglund Chair, Community Grants Evaluation Committee Members of the Community Grants Evaluation Committee: Councillor Susan Fullerton Councillor Shirley McAlary Reverend Erik W. Kraglund, Chair David O'Toole, Vice -Chair Kevin Watson Barry Freeze Hilary Nguyen 257 March 27, 2015 City of Saint John Saint John Common Council Re: Proposal for a name change of Shamrock Park in Honor of Don Cooper Mayor and Councilors, A committee consisting of representatives from the Saint John Police Force, Fundy Minor Football and the Community at large is requesting a closed session review and vote on the following proposal. The committee is requesting that the area now known as Shamrock Park be changed to the " Don Cooper Volunteer Park" (name subject to family approval) in memory of a life long volunteer and city police officer Don Cooper. In return for the renaming of the park the committee offers to assist in fund raising to: • purchase, install and maintain a score clock with an approximate value of $50,000 • to change the existing signage to the park The advent of this proposal will cost the city zero dollars and become a place of recognition for all the volunteers in Saint John. As you know volunteers in Saint John are an irreplaceable resource for the city, one that could never be offset with any financial numbers. The goal for completion of this project is mid to late August 2015. With this being a time sensitive request the committee kindly requests a reply within 14 days. Sincerely, Larry Harlow, Community per "The Committee" 30 Parkwood Ave Saint John, NB E2K 5L8 E: lhseabee76gggmail.com P: 506 634 3376 Committee contacts: Arliss Wilson, Fundy Minor Football E: arlisswilsonDa g_mail.com Don Shannon, Saint John Police Dept E: don.shannon a,saintjohn.ca 258 Background Information 1. Don Cooper was a volunteer in the city of Saint John in numerous sports and youth groups. His most recognized time was 43 years coaching football in the North End of Saint John, where he was a community police officer and touched thousands of lives. 2. A score clock alone does not represent who Don Cooper was, he didn't care about the score, he cared that the kids would have a chance to play and learn better life skills. 3. The significance in the name of Shamrock Park lies only within the shape of the property. With the new ongoing refurbishment and name change it would present a totally refreshed park with a meaning. 4. Attaching the name of a significant volunteer would bring an extra sense of pride and protection for the park. 5. Emera, the corporate sponsor for the new field, has no objection to a name change and will participate with the committee to meet and exceed our fund raising goal if we are successful. However they are not part of the committee. 6. This offer would accomplish two key objectives. The first it would serve to represent the thousands of volunteers who give unconditionally of their time and money to make Saint John a better place to live. Secondly it would provide a score clock for the field that at present the city has no funds to purchase. 7. The project puts people before monies and serves to out value any other type of sponsorship. 8. In respect for Don Cooper's family and to allow for open and frank discussion, we request the proposal discussion be done in closed session. 9. None of the member groups of the committee are interested in fund raising for the clock without the renaming of the park. 10. All member groups of the committee agree to meet with council to answer any and all questions associated with the proposal. "We make a living by what we get, We make a life by what we give. Winston Churchill 259 M! a April 27, 2015 Deputy Mayor Rinehart and Councillors, Subject: Committee of the Whole: Recommended Appointments to Committees The Committee of the Whole, having met on March 16, 2015, adopted the following resolution: "RESOLVED that as recommended by the Nominating Committee, having met on March 2, 2015, the Committee of the Whole recommends the following appointments to committees: Saint John Aquatic Centre Commission: to reappoint David Emerson to a three year term from April 24, 2015 to April 24, 2018." Sincerely, Mel Norton Mayor SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21- 41-1 I www.saintjohn.ca I C.R 1971 Saint John, N. -B. Canada E2L 4L1 M c The City of Saint John April 14, 2015 Deputy Mayor and Councillors Subject: Retirement Allowance The Committee of the Whole, having met on April 13, 2015, made the following recommendation: RESOLVED that the Commissioner of Finance be directed to pay the retirement allowance due to J. Patrick Woods at retirement in 5 equal annual installments beginning on June 30, 2016 and further that in the event of his demise, any balance owing at that time be paid to his estate. Sincerely, Mel Norton Mayor SAi44 p ��IJffi%p PC). Bvx 1971 Saint John, NB Onadii CAL 40 I wway.sahWhnx I C.P. 1971 Saint Jahn, hl. -B. Canada E2L4LI 261