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2015-01-05_Minutes--Procès-verbal99 -277 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — JANUARY 5, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge W"2 0 B. Edwards, Acting City Manager / Commissioner of Transportation and Environment Services; J. Nugent, City Solicitor; C. Graham, Comptroller, Finance and Administration; K. Clifford, Fire Chief; J. Hamilton, Commissioner Growth and Community Development; P. Ouellette, Executive Director; N. Jacobsen, Commissioner Strategic Services; M. King, Sgt. -at- Arms; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. 1. Call To Order — Prayer Mayor Norton called the meeting to order and the Rev. Dan Lamos offered the opening prayer. 2. Approval of Minutes 2.1 Minutes of December 22, 2014 On motion of Councillor MacKenzie Seconded by Deputy Mayor Rinehart RESOLVED that the minutes of the meeting of Common Council, held on December 22, 2014 be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the agenda of this meeting be approved. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2014- 232: Renewal of Lease of Land, Rogers Wireless Spruce Lake Area - PID #5518318: 1. The rent for the first year of the five (5) year term beginning January 1, 2016 under the lease between The City of Saint John and Rogers Wireless Inc. (now Rogers Communications Inc.) dated May 3, 2006 shall be $4,125.00 (plus H.S.T. if applicable) and all remaining terms and conditions of the lease remain unchanged; and 2. The Mayor and Common Clerk be authorized to execute the renewal documentation. 5.2 That as recommended by the City Manager in the submitted report M &C 2015- 001: Proposed Public Hearing Date — 27 Cliff Street and 2086 Ocean Westway, Common Council schedule the public hearings for the rezoning applications of St. Vincent's Apartments Inc. (27 Cliff Street), and Alan Williams & Karen Connell (2086 Ocean Westway) for Monday, February 2, 2015 at 6:30 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. 99 -278 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 5.3 That the letter from Cherry Brook Zoo be referred to the Grant Evaluation Committee. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 10. Consideration of By -laws (Councillors Strowbridge and Merrithew withdrew from the meeting) 10.1 Proposed Third Reading Zoning ByLaw Amendment — 431 Eldersley Avenue 10.1.1 Section 39 Conditions — 431 Eldersley Avenue On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -1, A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as PID number 00335513, from Rural Residential (RR) to Low - Rise Residential (RL), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 111 -1, A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as being PID No. 00335513, is limited to the existing three -unit dwelling. Question being taken, the motion was carried. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -1, A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as PID number 00335513, from Rural Residential (RR) to Low - Rise Residential (RL), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 111 -1, A Law to Amend the Zoning By -Law of The City of Saint John ". 99 -279 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 10.2 Proposed Third Reading — Stop Up and Close Sears Street On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" with regard to Sears Street, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John ", was read in its entirety. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the by -law entitled, "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" with regard to Sears Street, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John ". (Councillors Strowbridge and Merrithew re- entered the meeting.) 11. Submissions by Council Members 11.1 ABC /Appointee Reporting (Deputy Mayor Rinehart) On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that: The City Manager direct the Common Clerk to work with the Nominating Committee to identify all Agencies, Boards and Commissions funded from the City of Saint John and all individuals appointed to agencies, boards, commissions and committees by the Common Council of the City of Saint John. And that the City Manager direct the Common Clerk to schedule these entities and individuals to appear in front of Council at least once per year (additional appearances can be requested at the discretion of Council) to provide an update to Council. These presentations should be no more than 15 minutes in length with an appropriate amount of time allowed for questions. These presentations should be scheduled once per month at the Council meeting where a public hearing has not been previously scheduled. Question being taken, the motion was carried. 9. Public Hearings 6:30 P.M. 9.1 Proposed Amendment to the Business Improvement Levy By -Law The Common Clerk advised that the necessary advertising is complete with regard to the Business Improvement Levy and that there were no objections received, and that the amount of $0.16 per $100 of assessment for 2015 is the same as last year. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as requested by the Board of Directors of Uptown Saint John Inc., Common Council approve the submitted 2015 budget to the Business Improvement Area as follows: 99 -280 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 REVENUE Special BIA Levy $ 416,586.00 EXPENDITURES Clean & Safe Programs $ 5,000.00 Communications & Marketing 75,000.00 Development Initiatives 39,086.00 Operating & Office 69,700.00 Payroll & Benefits 164,300.00 Professional Fees 13,500.00 Subtotal $ 366,586.00 Strategic Membership Initiatives 50,000.00 TOTAL $ 416,586.00 Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that by the -law entitled, "A Law to Amend By -Law Number BIA -2, Business Improvement Levy By- Law ", by applying a levy of 16 cents for each one hundred dollars of assessed value, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend By -Law Number BIA -2, Business Improvement Levy By- Law." On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that by the -law entitled, "A Law to Amend By -Law Number BIA -2, Business Improvement Levy By- Law ", by applying a levy of 16 cents for each one hundred dollars of assessed value, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend By -Law Number BIA - 2, Business Improvement Levy By- Law." 11.2 Hiring Freeze (Councillor Farren) The City Manager commented that the administration would be pleased to provide regular reporting to council on hiring done by City management. On motion of Councillor Farren Seconded by Councillor Norton RESOLVED that the City Manager be directed to provide regular reporting to Common Council on the hiring done by City management. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 Retaining Wall Inspection Best Management Practice On motion of Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M &C 2014 -220: Retaining Wall Inspection Best Management Practice, Common Council endorse the implementation of the Retaining Wall Best Management Practice. Question being taken, the motion was carried. 99 -281 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 12.2 2013 -2014 Winter Management Plan Review and Update On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that in the submitted report M &C 2014 -221: 2013 -2014 Winter Management Plan Review and Update, be received for information. Question being taken, the motion was carried. 13. Committee Report 13.1 Planning Advisory Committee: Concerns regarding recent amendments to the Saint John Primary Development Area (PDA) On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the submitted report entitled Planning Advisory Committee: Concerns regarding recent amendments to the Saint John Primary Development Area (PDA), be received for information. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 18. Adjournment On motion of Councillor Farren Seconded by Councillor Strowbridge RESOLVED that the meeting of January 5, 2015 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 7:20 p.m. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 5 JANVIER 2015 A 18 H Sont presents : le maire Mel Norton la mairesse suppleante Rinehart et les conseillers Farren, Lowe, MacKenzie, Merrithew, Norton, Strowbridge et les conseilleres Fullerton, McAlary et Reardon -et - B. Edwards, directeur general par interim /commissaire aux services de transport et d'environnement; J. Nugent, avocat municipal; C. Graham, controleuse, Finances et administration; K. Clifford, chef du service d'incendie; J. Hamilton, commissaire aux services axes sur la croissance et le developpement communautaire; P. Ouellette, directeur administratif; N. Jacobsen, commissaire aux services strategiques; M. King, sergent d'armes; J. Taylor, greffier communal; ainsi que P. Anglin, greffiere communale adjointe. 99 -282 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 Ouverture de la seance, suivie de la priere Le maire Norton ouvre la seance et le reverend Dan Lamos recite la priere d'ouverture. 2. Approbation du proces- verbal 2.1 Proces- verbal du 22 decembre 2014 Proposition du conseiller MacKenzie Appuyee par la mairesse suppleante Rinehart RESOLU que le proces- verbal de la seance du conseil communal tenue le 22 decembre 2014 soit approuve. A I'issue du vote, la proposition est adoptee. 3. Adoption de I'ordre du jour Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que I'ordre du jour de la presente seance soit adopte. A I'issue du vote, la proposition est adoptee. 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2014 -232: Reconduction du bail de bien -fonds avec Rogers Wireless Inc. — Secteur du lac Spruce (NID 5518318) : 1. le montant de la location etablie pour une duree de cinq (5) ans a compter du 1 e, janvier 2016, en vertu du bail signe entre The City of Saint John et Rogers Wireless Inc. (maintenant appelee Rogers Communications Inc.) en date du 3 mai 2006, soit fixe a 4 125 $ par an (TVH en sus, le cas echeant), et que les autres modalites du bail restent inchangees; 2. le maire et le greffier communal soient autorises a signer la documentation afferente au renouvellement. 5.2 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2015 -001 : Date proposee pour la tenue d'audiences publiques relativement au 27, rue Cliff et au 2086, voie Ouest Ocean, le conseil communal fixe la date des audiences publiques relatives aux demandes de rezonage deposees par St. Vincent's Apartments Inc. (27, rue Cliff) et Alan Williams & Karen Connell (2086, voie Ouest Ocean) au lundi 2 fevrier 2015, a 18 h 30, dans la salle du conseil, et que les demandes soient soumises au Comite consultatif d'urbanisme aux fins de presentation d'un rapport et de recommandations. 5.3 Que la lettre reque du zoo Cherry Brook soit transmise au Comite d'evaluation des subventions. Proposition de la conseillere McAlary Appuyee par le conseiller Strowbridge RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil soit adoptee. A I'issue du vote, la proposition est adoptee. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 8. Delegations et presentations 99 -283 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 10. Etude des arretes municipaux (Les conseillers Strowbridge et Merrithew quittent la seance.) 10.1 Troisieme lecture proposee — Modification de I'Arrete de zonage visant le 431, avenue Eldersley 10.1.1 Conditions imposees par I'article 39 visant le 431, avenue Eldersley Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete no C. P. 111 -1 modifiant I'Arrete de zonage de The City of Saint John » modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 431, avenue Eldersley, d'une superficie approximative de 1 786 metres carres et portant le NID 00335513, afin de faire passer la classification s'y rapportant de zone residentielle rurale (RR) a zone de batiments residentiels de faible hauteur (RL), fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 111 -1 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU qu'en vertu des dispositions de I'article 39 de la Loi sur 1'urbanisme, I'amenagement et ('utilisation d'une parcelle de terrain d'une superficie approximative de 1 786 metres carres, situee au 431, avenue Eldersley et inscrite sous le NID 00335513, soit limite a I'habitation a trois logements existante. A ('issue du vote, la proposition est adoptee. Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que I'arrete intitule « Arrete no C. P. 111 -1 modifiant I'Arrete de zonage de The City of Saint John » modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 431, avenue Eldersley, d'une superficie approximative de 1 786 metres carres et portant le NID 00335513, afin de faire passer la classification s'y rapportant de zone residentielle rurale (RR) a zone de batiments residentiels de faible hauteur (RL), fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de I'arrete intitule « Arrete no C. P. 111 -1 modifiant I'Arrete de zonage de The City of Saint John >). 10.2 Troisieme lecture proposee de I'Arrete concernant la fermeture et le barrage de routes — Rue Sears Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que I'arrete intitule « Arrete no M -23, Arrete modifiant I'Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John » relativement a la rue Sears fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no M -23, Arrete modifiant I'Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John >), est lu integralement. Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary 99 -284 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 RESOLU que I'arrete intitule « Arrete no M -23, Arrete modifiant I'Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John >), relativement a la rue Sears, fasse ('objet d'une troisieme lecture, qu'il soit edicte et que le sceau communal y soit appose. A I'issue du vote, la proposition est adoptee. Troisieme lecture par titre de I'arrete intitule « Arrete no M -23, Arrete modifiant I'Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John >). (Les conseillers Strowbridge et Merrithew reintegrent la seance.) 11. Interventions des membres du conseil 11.1 Personnes nominees au sein des organismes, des conseils et des commissions — Production de rapports (mairesse suppleante Rinehart) Proposition de la mairesse suppleante Rinehart Appuyee par le conseiller Farren RESOLU que: Le directeur general charge le greffier communal de collaborer avec le comite des candidatures pour etablir la liste des organismes, conseils et commissions qui sont finances par la Ville de Saint John et des personnes qui sont nommees par le conseil communal de The City of Saint John pour sieger au sein des organismes, conseils, commissions et comites. II est en outre resolu que le directeur general charge le greffier communal de fixer la date a laquelle ces entites et ces personnes devront se presenter devant le conseil au moins une fois par annee (des apparitions supplementaires peuvent titre demandees a la discretion du conseil) afin de fournir un compte rendu au conseil. Ces presentations ne devraient pas durer plus de 15 minutes et une duree appropriee devrait titre allouee aux questions. Ces presentations doivent avoir lieu une fois par mois pendant la reunion du conseil si aucune audience publique n'a ete prealablement fixee. A I'issue du vote, la proposition est adoptee. 9. Audiences publiques a 18 h 30 9.1 Modification proposee a I'arrete relatif a la taxe d'amelioration des affaires La greffiere communale indique que les avis requis ont ete publies relativement a la taxe d'amelioration des affaires, qu'aucune objection n'a ete soulevee et que le montant de 0,16 $ par tranche de 100 $ d'evaluation pour 2015 demeure le meme que I'an dernier. Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU qu'en vertu de la demande du conseil d'administration de Uptown Saint John Inc., le conseil communal approuve le budget de 2015 relatif a la zone d'amelioration des affaires, comme suit: RECETTES Taxe speciale relative a la zone d'amelioration des affaires 416 586 $ DEPENSES Programmes de proprete et de securite 5 000 $ Communications et marketing 75 000 $ Initiatives d'amenagement 39 086 $ Fonctionnement et administration 69 700 $ Salaires et avantages sociaux 164 300 $ Frais professionnels 13 500 $ Sous -total Initiatives strategiques d'adhesion TOTAL 99 -285 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 A I'issue du vote, la proposition est adoptee. 366 586 $ 50 000 $ 416 586 $ Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que I'arrete intitule « Arrete no BIA -2 modifiant I'Arrete concernant la contribution pour I'amelioration des affaires >), visant a imposer une contribution de 16 cents par tranche de cent dollars de la valeur imposable, fasse ('objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete no BIA -2 concernant la contribution pour I'amelioration des affaires >). Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que I'arrete intitule « Arrete no BIA -2 modifiant I'Arrete concernant la contribution pour I'amelioration des affaires >), visant a imposer une contribution de 16 cents par tranche de cent dollars de la valeur imposable, fasse ('objet d'une deuxieme lecture. A I'issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete no BIA -2 concernant la contribution pour I'amelioration des affaires >). 11.2 Gel des embauches (conseiller Farren) Le directeur general indique que I'administration se ferait un plaisir de presenter regulierement au conseil des rapports sur les embauches effectuees par la direction de la Ville. Proposition du conseiller Farren Appuyee par le conseiller Norton RESOLU que le directeur general soit charge de presenter regulierement au conseil communal des rapports sur les embauches effectuees par la direction de la Ville. A I'issue du vote, la proposition est adoptee. 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Inspection des murs de soutenement — Pratique exemplaire en matiere de gestion Proposition du conseiller Farren Appuyee par la mairesse suppleante Rinehart Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2014 -220: Inspection des murs de soutenement — Pratique exemplaire en matiere de gestion, le conseil communal approuve la mise en oeuvre de la pratique exemplaire en matiere de gestion pour ('inspection des murs de soutenement. A I'issue du vote, la proposition est adoptee. 12.2 Examen et mise a jour du Plan de gestion hivernal 2013 -2014 Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart 99 -286 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 5, 2015/LE 5 JANVIER 2015 RESOLU que le rapport soumis intitule M/C 2014- 221 : Examen et mise a jour du Plan de gestion hivernal 2013 -2014 soit accepte a titre informatif. A ('issue du vote, la proposition est adoptee. 13. Rapports deposes par les comites 13.1 Comite consultatif d'urbanisme : Preoccupations relatives aux recentes modifications apportees au principal secteur d'amenagement de Saint John Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que le rapport soumis intitule Comite consultatif d'urbanisme : Preoccupations relatives aux recentes modifications apportees au principal secteur d'amenagement de Saint John soit accepte a titre informatif. A ('issue du vote, la proposition est adoptee. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 15. Correspondance generale 16. Ordre du jour supplementaire 17. Comite plenier 18. Levee de la seance levee. Proposition du conseiller Farren Appuyee par le conseiller Strowbridge RESOLU que la reunion du 5 janvier 2015 soit A ('issue du vote, la proposition est adoptee. Le maire declare que la seance est levee a 19 h 20. Mayor / maire Common Clerk / greffier communal