2014-12-13_Agenda Packet--Dossier de l'ordre du jourCity of Saint John
Special Meeting — Committee of the Whole - Open
Saturday, December 13, 2014
Location: Common Council Chamber
Agenda
1. 2015 Budget Document
O
CONTEXT
Budget is a plan of action expressed in numbers
Key policy document of any elected body as it determines the use of public funds
As such it should;
• Reflect the key priorities of Council — Roads, Recreation, Growth
• Address the evolving needs of the community — services and service levels — quality of life
• Be forward looking in its approach —TMP /Land Use /Balanced use of resources
• Be strategic in that it serves to position the community for the future — PIanSJ/TG 2.0 /PIaySJ
• Advance good Government — effectiveness /efficiency /protection assets /risk /citizen focused
• Be fiscally sound — debt /tax rate /sustainable /affordable
• Fulfill our contractual and statutory responsibilities — collective agreements /leases /MA /CPA /PA
DRIVERS
• Council Priorities — focused effort
• Stable or declining tax rate
• Need for economic growth — new investment, re- investment, jobs
• Financial capacity —tax base, tax rate, grants, debt
• Collective bargaining — Fire /Inside /Outside
• Protection of assets— maintain /protect existing infrastructure — roads /buildings /IT /fleet
• Limited resources — HR /Time
• Pension Obligations — funding /stability
PROPOSED FRAMEWORK
• Exercise restraint —local reality
• Stable tax rate
• Manage our debt
• Address Council priorities — balancedmanner — qualityplace
• Affordable wage settlements
• Implement strategic initiatives— PIaySJ /PlanSJ /TMP/TG2.0
• Customer focused — Responsive Service /One Stop /Development Friendly
• Continuous Improvement— Lean 6 Sigma, energy conservation, contract language, technology
• Good government— Fire Bylaw /Subdivision /Open Data
• Public Safety— EMO, NEB, Private Sector
• Support economic development efforts
100
BY THE NUMBERS
Additional Revenue - $2.2M or 1.47%
Note;
Parking
($305,000)
Permits
($80,000)
Surplus
$567,700 **
Tax
$658,000
Grant
$1,336,000 **
Expenditures
Fixed — contract, design, statute -- $60M = 40% Operating Budget
Note — structural impact — flexibility — long -term obligations
Consider quality of life — impacts live, work, invest
Initial Shortfall
$2.235,000
Time Sensitive or Significant
Transit — working assumption subsidy fixed at 2014— requires Council Direction
Fire — freeze period pending with collective bargaining— 2% limit = ($500,000) submission
Grants — policy discussion — balance between taxes for services vs quality of life
Policing — Council discretion limited to funding envelope
Next Steps
Draft Budget Balanced or Council Direction
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City of Saint John
General Fund
Committed Operating Expenditures
Expenditures: (Fixed, Already decided)
Regional Facilities Commission (Note 1)
Market Square Common Area
City Hall Lease
Insurance
Assessment Fee
Library
Community Centres (Note 2)
Street Lighting
Local 18 - 293
RSC - tipping fees
Information Technology
LTD Funding
Debt Service Costs
General Fund
Saint John Transit
Transit Operating subsidy
Pension funding
Water Supply for Fire Protection
Note 1 - Regional Facilities Commission
HarbourStation
Aguatic Centre
Trade & Convention Centre
Imperial Theatre
Arts Centre
Note 2 - Community Centres
Boys & Girls Club
FGCC /MCC
Nick Nicole Community Centre
Loch Lomond Community Centre
2014
1,732, 748
2,306,226
1,650,000
615,500
1,278,852
458,130
498,391
1,096,857
11,164,452
t300,000
2,138,707
1,672,243
14,873,202
1,7261645
5,160, 078
9,504,015
2,340,000
59,516,046
451,618
322,070
534,567
339,322
85,171
1,732,748
126,100
169,097
158,194
45,000
498,391
2015
1,929,784
2,3331116
1,620,000
650,000
1,285,246
458,142
502,818
1,0301000
11,164,452
1,300,000
2,213,880
t3101000
15,873,676
11739,490
5J607078
9,275,000
2,340,000
60,185, 682
524,882
406,890
569,420
343,823
84,769
1,929,784
127,991
171,633
158,194
45,000
502,818
09/12/2014
Change
197,036
26,890
30,000
34,500
6,394
12
4,427
662857
75,173
362,243
1,000,474
12,845
229,015
669,636
73,264
84,820
34,853
4,501
402
197,036
1,891
2,536
4,427
City of Saint John
DRAFT 2015 BUDGET
Revenues
Residential Property Tax
Federal Payment in Lieu of Taxes (PILT)
Unconditional Grant
Surplus 2nd previous yr.
Protective Services
Sports and Recreation
Emergency Dispatch
Administrative Support
Permits
Parking
Rentals
Other
Total Revenues
Development Engineering
Geographic Information Systems
Heritage Conservation
Permitting & Inspection Service & By -Law Enforcement
Tourism Service
Destination Marking Organization
Economic Development Service
Regional Economic Development (Enterprise)
Saint John Trade and Convention Center
Harbour Station
City Market
Urban Development Service
Saint John Development Corporation
Market Square - Common Area
Industrial Parks Development Service
Saint John Industrial Parks
Neighourhood Improvement
Community Development
Neighbourhood Development
Loch Lomond Community Center
Ability Advisory Committee
Recreation Community Groups
P.R.O. Kids
Community Development Fund
PlaySJ Neighbourhood Development Grants
Community Development Service Grants
Pavilion Cup
Cherry Brook Zoo
Library
Seniors Citizen Centre Rent
Human Development Council -Grant & Rent
PRUDERent
Seafarer's Mission
Event SJ -DMO & Hotel Assoc.
Living SJ
Clean Cart Program
Senior Resource Center
10/12/2014
2013 2014
2014
2015
118,325,922
Projected
Proposed
Approved Approved
Actuals
Budget
Service -Based Service -Based
Service -Based
Service -Based
118,239,743
117,667,569
1171667,569
118,325,922
130,364
130,364
12%729
18,579,923
19,599,548
19,599,548
20,935,308
567,702
1,133,050
11290,200
1,292,200
1,300,200
884,583
879,701
888,929
900,026
781,912
792,820
832,820
943,662
1,9791000
21023,000
1,940,000
21135,000
950,500
1,3601000
11228,502
11280,500
31093,000
3,0161800
2,974,325
21711,800
1,1041619
1,1081350
964,254
845,505
11168,128
903,828
986,915
904,000
147,9141458
148,772,180
148,505,426
150,970,354
1,586,837
11648,084
1,420, 760
11660;164
361,523
4005608
378,327
432,278
3115563
324,060
320,400
326,379
300,994
309,971
231,965
304,943
11947,564
1,9955433
25176,427
15970,593
8455000
925,000
975,000
1,000,000
845,000
925,000
975,000
1,000,000
2,333,231
2,404,021
21424,766
255265496
475,000
475,000
475,000
475,000
536,576
534,367
534,367
569,420
384,390
451,618
451,618
524,882
937,265
943,036
963,781
957,194
2,553,352
25606,226
2,606,226
2,618,716
280,000
300,000
300,000
285,600
212737352
21306,226
2,306,226
21333,116
300,000
300,000
300,000
300,000
300,000
300,000
300,000
300,000
705,692
715,389
652,951
536,194
316,053
299,250
239,719
329,116
202,250
152,250
152,250
-
45,000
45,000
45,000
45,000
11523
11523
1,523
-
30,450
30,450
30,450
-
110, 416
111,916
10 9, 010
112,078
50,000
50,000
50,000
25,000
25,000
-
663,765
9035130
800,891
469,193
2,500
2,500
2,500
-
60,035
60,000
60,000
-
456,230
458,130
458,142
469,193
41,000
41,000
3,416
-
51,000
51,000
36,333
-
52,000
52,000
52,000
-
1,000
1,000
1,000
-
50,000 -
15,000 15,000
20,000 20,000
3,000 3,000
V
10/12/2014
City of Saint John
2013
2014
2014
2015
Projected
Proposed
DRAFT 2015 BUDGET
Approved
Approved
Actuals
Budget
Service -Based
Service -Based
Service -Based
Service -Based
Non Profit Housing Conference
1,500
1,500
-
YMCA Permit Fees
148,000
148,000
-
Recreation, Parks & Cultural Programming
11513,071
11542,077
1,467,711
11596,762
Recreation Programming
1,083,155
955,369
906,091
11004,984
Contract Service - Boys & Girls Club
124,236
126,100
115,419
127,991
Contracted Service - YMCA -FGCC /MCC
166,703
169,097
154,791
171,633
Contracted Service - North End Community Centre
30,000
158,194
158,194
158,194
Cultural Affairs
108,977
118,317
118,216
118,960
PlaySJ Recreation Programming Grant
15,000
15,000
15,000
Arts & Culture Grants & Other Funding
563,861
590,993
586,993
957,315
Imperial Theatre
337,039
339,322
339,322
343,823
Saint John Arts Center
74,822
85,171
85,171
84,769
Arts and Culture Board
35,000
35,000
35,000
35,000
Public Art - Maintenance and Repair Budget
15,000
10,000
10,000
10,000
Unspecified Grants
56,000
23,000
23,000
466,723
Jazz and Blues Festival -Salty lam
20,000
20,000
20,000
-
SaintJohnTheatreArts
10,000
10,000
10,000
-
Festival de la Bale Francois
4,000
4,000
-
-
RemembranceDayCeremonies
2,000
2,000
21000
2,000
NB Historical Society - Loyalist House
10,000
10,000
10,000
-
StoneHammerGeopark
25,000
25,000
-
Fundy Fringe Festival
5,000
5,000
-
New Year /Canada Day Celebrations
15,000
15,000
15,000
Sculpture Symposium
71500
7,500
-
13,986,453
14,664,992
14,342,417
14o699,033
Public Safety Services
-
Fire Rescue and Suppression Service
201123,989
2176345566
21,364,020
21,941,538
Water Supply and Hydrants
21270,000
22340,000
22395,000
2,340,000
Emergency Management Service
325,421
264,945
1893138
292,601
Police Services
22,777,842
23,559,662
243059,662
245589,759
Public Safety Communications
21491,853
224935179
21368,179
25578,769
Street Lighting
110757350
1,096,857
1,050,000
12030,000
49,064,455
51,389,209
51,425,999
52,772,666
Roadway Maintenance Service
14,8611415
13,163,078
15,707,325
121983,777
Snow Control Streets
510000889
4,945,281
7,713,818
4,949,817
Street Cleaning
1,749,414
1,885,781
11578,978
1,663,684
Street Services (Surface Maintenance)
8,111,112
61332,016
6,4141529
6,370,276
Sidewalk Maintenance Service
1,5601490
11493,801
11619,250
1,9351367
Snow Control Sidewalk
893,257
902,609
111040953
907,160
Sidewalk Maintenance
6670233
591,192
514,297
1,028,207
Pedestrian & Traffic Management Service
11684,800
2,3451317
21212,630
2,3951228
Stormwater Management
3,366,348
31165,539
3,086,336
3,3851292
Solid Waste Management
3,5681529
3,5471444
31608,075
3,546,103
Engineering
541,451
499,369
585,247
484,575
Parks & City Landscape
21729,268
21969,395
31057,725
3,1251484
Parks Maintenance
2,237,921
20512,162
2,590,666
21655,305
Lifeguards
147,720
117,720
137,146
120,663
Urban Forestry
258,627
269,513
289,913
279,516
Mispec Park
45,000
30,000
-
30,000
Saint John Horticultural Association
40,000.
400000
40,000
40,000
Sports & Recreation Facilities Service
3,659,644
31809,404
31847,433
3,951,199
Arena Operation & Maintenance
1,442,420
11508,706
11645,956
11502,745
10
10/12/2014
City of Saint John
2013
2014
2014
2015
Aquatic Clubs
15,822
15,822
Projected
Proposed
DRAFT 2015 BUDGET
Approved
Approved
Actuals
Budget
Aquatic Centre
Service -Based
Service -Based
Service -Based
Service -Based
Sportsfield Operation & Maintenance
11325,655
10224,401
11192,016
1,305,020
Other Facility Operation & Maintenance
3620130
410,405
342,495
388,722
Sport Administration
-
-
635
-
Minor Hockey Subsidy
165,000
169,000
169,000
173,000
Aquatic Clubs
15,822
15,822
15,822
15,822
Lord Beoverbrook Rink
154,000
159,000
159,440
159,000
Aquatic Centre
194,617
322,070
322,069
406,890
Parking Service (Administration Support)
560,379
560,379
531,087
648,379
Administration Support
560,379
560,379
531,087
560,379
Grant - Property Tax
-
-
-
88,000
Transit Service
6,867,991
61886,723
72338,904
72078,068
39,400,315
38,440,449
41,594,012
39,533,472
Administrative Services
Financial Management Service
31247,518
31124,669
31073,511
31199,670
Finance
1,962,447
11845,817
1,794,659
11913,663
Assessment
10285,071
11278,852
11278,852
112860007
Asset Management
62641,116
61925,147
62676,515
62993,698
Purchasing & Materials Management
971,819
1,056,147
11051,231
1,0614631
Insurance Service
157,977
272,430
209,203
267,860
Liability Insurance
608,700
615,500
616,557
650,000
Fleet
1,081,302
11267,518
11009,456
11190,274
Facilities Management
1,031,337
1,091,572
11230,582
1,250,203
Carpentry Shop
438,876
440,775
435,995
419,205
City Hall Building
10979,795
1,841,400
10821,570
1,8240110
Real Estate
371,310
339,805
301,921
330,415
91888,634
10,049,816
9,750,026
10,193,368
'Strategic Services
Human Resources
11428,037
1,528,054
11549,710
11581,536
Corporate Planning
499,585
462,531
408,508
467,689
Intergovernmental Affairs
148,658
155,547
79,900
1272495
Corporate Communications
521,505
531,754
532,243
531,897
Information Technology
21087,058
2,138,707
22155,927
212135880
416840843
41816,593
41726,288
41922,496
Legislated Services
City Manager
401,268
529,045
486,191
859,626
Legal
703,834
746,755
748,640
751,815
Common Clerk
7352400
664,517
661,654
667,296
Regional Service Commission
42,054
53,226
53,226
41,085
Mayor &Council
585,785
588,445
591,683
601,043
Mayor's Office
1830305
185,895
187,339
178,893
Council
402,480
402,550
404,344
422,150
21468,341
21581,988
2,541,394
2,9201865
Fiscal Charges
18,4012337
17,325,118
1627915313
185888,676
Pension
10,020,080
925042015
91100,000
91275,000
28,421,417
26,829,133
25,891,313
28,163,676
Total Expenditures
1470914,458
148,772,180
150,2711449
153,2051576
General Fund Surplus (Deficit)
-
-
(1,766,023)
(252357222)
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Woods, Pat
From:
McCarey, Frank
Sent:
December -12- 144:22 PM
To:
Woods, Pat
Subject:
RE: Budget materials
Pat:
For us, the 2014 budget amount was $5,338,578. For 2015, we would need that amount, plus the 450,000. overage, plus
160,000 for inflation for a total of $5,950,000.
This does not allow for any fare increase. If we were to take a 9% fare increase as suggested by Councillor Merrithew,
this could generate additional revenues. In the old days I would have suggested that an increase such as this would have
the potential to generate about $200,000.00, even allowing for normal elasticity, but I would have difficulty saying that
at present because we have never done a fare increase in a time of declining service hours in a tough economy. I would
be afraid that to reduce the ask based on a fare increase would only result in us coming in over budget again.
There might also be an opportunity for us to hedge about 50% of our fuel purchase to allow for a savings of around
140,000 of last years budgeted fuel cost, but I cannot proceed with that until our employees ratify our new contract.
They will be voting on this contract in January and all this recent talk of cutbacks will likely be detrimental to a
successful conclusion to the vote.
I will be prepared to talk about all of these options tomorrow, but to base a budget on the above assumptions might
lead to a nasty surprise and I am under the impression that Council does not want us making assumptions like the above
scenarios.
Frank
From: Woods, Pat
Sent: December -12 -14 3:35 PM
To: McCarey, Frank
Cc: Anglin, Patricia; Yeomans, Greg
Subject: Re: Budget materials
I think they have to know how much of a $$ increase over 2014 budget would be required to maintain service and I
think they want to know what route changes are planned if the increase is not provided. Best to get them that info
today if possible. Patrick
Sent from my iPad
On Dec 12, 2014, at 2:37 PM, McCarey, Frank <frank.mccareyCasaintiohn.ca> wrote:
Pat
I was under the impression that all that Council wanted to hear from me was where we intended to cut
service
Frank
Sent from my iPhone
Woods, Pat
From: Clifford, Kevin
Sent: December -10 -14 12:13 PM
To: Woods, Pat
Cc: Graham, Cathy
Subject: RE: 2015 Fire at 2%
Hi Patrick;
A 2% increase over the 2014 budget (21,634,566) is $22,067,257.
Our submission for 2015 ( $21,941,537) was based on the assumptions as provided by finance and included 0 %on
wages.
2 % increase yr over yr = 221067,257
2015 Submission above = 21,941,537
Subtotal $125,720 increase over submission as above
Est 3.5 % increase local 771($635,063) - includes salary, fringes and service pay adjustment at 3.5%
Surplus /Deficit ($ 509,343)
Service Impact of the $509,343:
Elimination of Tanker Unit and a $100,000 reduction in overtime of 100,000 (consistent with April report)
Eliminate Tanker Vehicle at Manchester Avenue or Loch Lomond Road:
Impact:
• Loss of Tanker will reduce fire service response capability below the bronze rating as identified in the Core
Service Review.
• Loss of Tanker will jeopardize the safety of fire operations in that it raises the probability that those personnel
engaged in interior fire and search operations will lose water supply while inside the burning structure.
• Loss of Tanker will reduce the possibility of area redundancy when the primary unit is deployed. (credited with
two cardiac saves in last two years)
• Loss of Tanker will increase the number of occasions that the Saint John Fire Service has no units available to
respond as a result of multiple incidents at the same time.
• Loss of tanker will have a negative impact on the fire underwrites survey rating and could lead to an increase in
insurance rates.
• The utilization of this option needs to be assessed in accordance with the cumulative organizational impact of
Shared Risk Plan projections.
• Loss of tanker could have a negative impact with respect to the principle tenets of the fire service — Save Lives,
Save Property, and Protect the Environment
Reduction of 100,000 in overtime:
Impact:
• Loss of overtime will cause random blackouts or (shutdown) of community fire stations.
• Loss of overtime will increase the number of occasions that the Saint John Fire Service has no units available to
respond as a result of multiple incidents at the same time.
• Loss of overtime will have a negative impact on the fire underwriter's survey rating and could lead to an increase
in insurance rates.
• Loss of overtime could have a negative impact with respect to the principle tenets of the fire service — Save Lives,
Save Property, and Protect the Environment
• Adequate fire infrastructure is critical to supporting responsible industrial growth.
If you have any questions please give me a call.
Kevin
Kevin Clifford BBA CFO
Fire Chief/ Director SJEMO
City of Saint John
506 658 2915 / 506 647 9381
From: Woods, Pat
Sent: December -10 -14 10:12 AM
To: Clifford, Kevin
Cc: Graham, Cathy
Subject: 2015 Fire at 2%
Importance: High
Kevin, if the fire budget is limited to 2% year over year growth for 2015 - 1) what is the $$ reduction from your
submission 2) what would service impact be? Patrick
City Manager
City of Saint John
PO Box 1971
Saint John NB
E2L 4L1
506- 649 -6029
Woods, Pat
From: Reid, Bill
Sent: December -10 -14 9:06 AM
To: Woods, Pat
Subject: FW: 2015 Budget
Pat, Marven's explanation relative to the decrease in our ask, which was sent to you last week. Bill
From: Corscadden, Marven
Sent: December -10 -14 8:50 AM
To: Reid, Bill
Subject: Re: 2015 Budget
Bill,
Our May submission was based on a higher benefit %from 2013 plus earnings such as Overtime no longer get charged
benefits as it is not penionable.
To sum things up to take us from $1.5 increase:
- Reduced benefit costs for
2014
- Reduced operating costs for
Peel Plaza approx $180k
Also, our SJPA wage costs went down with the retirement of David Caines and Trevor Jones which is something we were
not aware of in May 2014.
Let me know if need any other information.
Marven
From: Reid, Bill
Sent: Wednesday, December 10, 2014 07:15 AM
To: Corscadden, Marven
Subject: 2015 Budget
Morning Marven ...I had a meeting with Pat Woods yesterday afternoon on budget. Council has scheduled an open
session meeting this evening to deal with the budget. As such, Pat wanted to know specifically why our ask of 1.5 has
now been reduced (what were the factors). I suggested lower facilities cost (just came in), but can you give me the rest?