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2014-12-01_Agenda Packet--Dossier de l'ordre du jourr. City of Saint John Common Council Meeting AGENDA Monday, December 1, 2014 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser 1'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. Pages 1. Call to Order - Prayer 2. Approval of Minutes 1 Powered By; $ &1BE' 2.1 Minutes of November 10, 2014 2-10 2.2 Minutes of November 14, 2014 11 -12 2.3 Minutes of November 24, 2014 13-21 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 ARCf: Letter of Support for Fort LaTour Development (Recommendation: 22-22 Receive for Information) 6. Members Comments 7. Proclamation 7.1 Proclamation - World AIDS Day 23-23 7.2 Proclamation - International Day of Persons with Disabilities 24-24 1 Powered By; $ &1BE' ! 9 10 11 12 13 14 15 16 17 18 Delegations / Presentations 8.1 Saint John Police Force: Presentation to Council Public Hearings - 6:30 p.m. Consideration of By -laws Submissions by Council Members 11.1 CNIB Free Transportation (Councillor McAlary) Business Matters - Municipal Officers 12.1 Contract 2014 -06: Beaver Court - Water Main Lining 12.2 Contract 2014 -18: Hickey Road - Wastewater Lift Station Upgrades 12.3 2014 Year End Projections 12.4 Saint John Transit Commission Funding Assistance Committee Reports 13.1 Saint John Transit Commission - Projected 2014 Deficit Consideration of Issues Separated from Consent Agenda General Correspondence 15.1 Imperial Theatre: Request for Council - Imperial Theatre Restoration Project 15.2 North Star Holdings Ltd. - Incentive Program Supplemental Agenda Committee of the Whole Adjournment 1 25-30 31 -31 32-33 34-35 36-40 41 -41 42-44 45-48 49 -51 City of Saint John Common Council Meeting Monday December 1, 2014 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.2(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8t" Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Financial Matter 10.2(4)(c) 1.3 Media Reporting of Disposal of Waste Water from Fracking (Councillor Fullerton) The City of Saint John Seance du conseil communal Le lundi 1" d6cembre 2014 Comit6 pl6nier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une reunion du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire 1'objet d'une discussion en prive en vertu des dispositions prdvues au paragraphe 10.2(4) de la Loi sur les municipalites. Le conseil /comit6 prendra une on des d6cisions a cet 6gard an cours de la seance publique 16 h — Salle de conference, 8e 6tage, h6tel de ville 1.1 Approbation du proces- verbal — paragraphe 10.2(4) 1.2 Question financidre — alin6a 10.2(4)c) 1.3 Traitement m6diatique de Nlimination des eaux usdes produites lors de la fracturation 1.4 Question financiere — alinda 10.2(4)c) Seance ordinaire Ouverture de la reunion, suivie de la priere 2. Approbation du proces- verbal 2.1 Proces- verbal du 10 novembre 2014 2.2 Proces- verbal du 14 novembre 2014 2.3 Proces- verbal du 24 novembre 2014 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 ARCf : Lettre de soutien au projet de mise en valeur de Fort LaTour (recommandation : accepter a titre informatif) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Proclamation de la Journee mondiale du sida 7.2 Proclamation de la Journee internationale des personnes handicapees 8. Delegations et presentations 8.1 Presentation du Service de police de Saint John devant le conseil 9. Audiences publiques a 18 h 30 10. Etude des arretes municipaux 11. Interventions des membres du conseil 11.1 Institut national canadien pour les aveugles (INCA) — Transport gratuit (conseillere McAlary) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Contrat n° 2014 -06 : Cour Beaver — Revetement interieur de la conduite d'eau principale 12.2 Contrat n° 2014 -18 : Chemin Hickey — Modernisation de la station de relevement des eaux usees 12.3 Prevision de fin d'annee 2014 12.4 Aide financiere a la Commission des transports de Saint John 13. Rapports deposes par les comites 13.1 Commission des transports de Saint John — Deficit prevu pour 2014 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 15. Correspondance generale 15.1 Theatre Imperial : Demande adressee au conseil — Projet de restauration du Theatre Imperial 15.2 North Star Holdings Ltd. — Programme d'encouragement 16. Ordre du jour suppiementaire 17. Comite pienier 18. Levee de la seance 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014 /LE 10 NOVEMBRE 2014 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — NOVEMBER 10, 2014 - 5:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - W. Edwards, Commissioner of Transportation and Environment Services and Acting City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; Staff Sgt. T. Hayes, Police; K. Clifford, Fire Chief; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. Call To Order The Mayor called the meeting to order and Major Danny Pinksen offered the evening prayer. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the minutes of the meeting of Common Council, held on October 27, 2014 be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that the agenda of this meeting be approved with the addition of items 16.1 ZoneSJ: Follow -Up from the Council Q &A Session; 16.2 2015 Water and Sewer Utility Capital and Operating Budgets; 16.3 Bell Mobility / The Power Commission of the City of Saint John Easement for Public Utilities off Burnside Crescent; 16.4 Designation of Staff for entry under the Community Planning Act; and, 17.1 Saint John Transit Deficit. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That the sponsorship request from Harbour Skating Club be approved for $100 from unspecified grants. 5.2 That the grant request from Seniors' Resource Center be referred to the 2015 budget. 5.3 That the letter from Discover Saint John re: Infrastructure — Fort La Tour be received for information. 5.4 That the sponsorship request from Crescent Valley Resource Center be referred to the City Manager for a report. 5.5 Refer to Item 14.1. 5.6 That the support request from Symphony New Brunswick be referred to the 2015 budget. 5.7 That the support request from Elementary Literacy Inc. be refered to the 2015 budget. I 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014/LE 10 NOVEMBRE 2014 5.8 Refer to Item 14.2 5.9 That the request from Simonds High School - Duke of Edinburgh's Award Presentation be scheduled for November 24, 2014. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of items 5.5 and 5.8 which have been identified for debate, be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 17.1 Saint John Transit Deficit The City Manager commented that the Saint John Transit deficit is approximately $600,000 and requires additional cash flow to meet its financial needs. Legislation states that the City must pay for the deficit of the Transit Commission. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that Saint John Transit be invited to comment on the deficit in Open Session. Question being taken, the motion was carried. The Mayor directed that the meeting be scheduled at the earliest time permitted under the Procedural Bylaw. 16.2 2015 Water and Sewer Utility Capital and Operating Budgets The City Manager advised on the projections for the budgets and the projected decrease in water and sewer rates by 2019. On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that the bylaw entitled, "By -Law Number M -16, A By -Law to Amend a By -Law Respecting Water and Sewerage" repealing and substituting Schedules "A" and "B ", be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "By -Law Number M -16, A By -Law to Amend a By -Law Respecting Water and Sewerage." On motion Councillor McAlary Seconded by Councillor Lowe RESOLVED that the bylaw entitled, "By -Law Number M -16, A By- Law to Amend a By -Law Respecting Water and Sewerage" repealing and substituting Schedules "A" and "B ", be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "By -Law Number M -16, A By -Law to Amend a By -Law Respecting Water and Sewerage." 3 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014 /LE 10 NOVEMBRE 2014 11. Submissions by Council Members 11.1 How's My Driving? (Councillor Strowbridge) On motion of Councillor Strowbridge Seconded by Councillor Farren RESOLVED that that the City Manager implement a fleet safety program to include a 1 -800 How's My Driving system or similar program for all City of Saint John vehicles. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 One -Stop Delivery Shop Service Delivery Model On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager in the submitted report One -Stop Development Shop Service Delivery Model Options, Common Council authorize the One -Stop Development Shop team to engage stakeholders on the Draft Service Delivery Model as outlined in the submitted report and attachments. Question being taken, the motion was carried. 9. Public Hearings 6:30 P.M. 9.1 Staff Presentation - Proposed Section 39 Amendment and Similar and /or Compatible Use for 30 Stonegate Drive /65 Drury Cove Road 9.1.1 Proposed Section 39 Amendment 30 Stonegate Drive /65 Drury Cove Road 9.1.2 Planning Advisory Committee Recommending Approval of Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 Amendment amending the Section 39 conditions imposed on the July 16, 2007 rezoning of the property located at 30 Stonegate Drive / 65 Drury Cove Road, also identified as PID No. 55187736, to permit a dwelling unit in the existing building, with no written objections received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its October 21, 2014 meeting at which the Committee recommended the amendment of the existing Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Mr. Dennison on behalf of Dennison Consulting presenting. Responding to questions, the City Solicitor advised that the section 39 conditions are registered in the Property Registry Office as defects on title and are documented on real estate transactions between vendor and purchaser. On motion of Councillor Lowe Seconded by Councillor Norton RESOLVED that 1. Common Council amend the Section 39 conditions imposed on the July 16, 2007, rezoning of the property located at 30 Stonegate Drive /65 Drury Cove Road, also identified as PID Number 55187736, by permitting the establishment of a dwelling unit. 11 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014/LE 10 NOVEMBRE 2014 2. That, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 11,000 square metres, located at 30 Stonegate Drive /65 Drury Cove Road, also identified as PID Number 55187736, be subject to the condition that the occupancy of the proposed dwelling unit at the subject site be limited to the owner of the property. Question being taken, the motion was carried with Councillors Reardon, Strowbridge, McAlary and Merrithew voting nay. 9.2 Staff Presentation - Proposed Zoning ByLaw Amendment 168 -172 Belmont Street 9.2.1 Proposed Zoning ByLaw Amendment 168 -172 Belmont Street 9.2.2 Planning Advisory Committee Recommending Rezoning with Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 690 square metres, located at 168 -172 Belmont Street, also identified as PID number 55213987, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its October 21, 2014 meeting at which the Committee recommending the rezoning of a parcel of land located at 168 -172 Belmont Street as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with Ms. Carol Rice, residing at 164 Belmont Street presenting. The Mayor called for members of the public to speak in favour of the amendment with Ms. Phyllis Flowers, property realtor, presenting. On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 690 square metres, located at 168 -172 Belmont Street, also identified as PID number 55213987, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a first time. Question being taken, the motion was carried with Councillor Lowe voting nay. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Reardon Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 690 square metres, located at 168 -172 Belmont Street, also identified as PID number 55213987, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a second time. Question being taken, the motion was carried with Councillor Lowe voting nay. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On Motion Councillor McAlary Seconded by Councillor Lowe RESOLVED that the Proposed Zoning ByLaw Amendment for 168 -172 Belmont Street matter be referred to staff for a report and recommendation on section 39 conditions including fencing. 5 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014 /LE 10 NOVEMBRE 2014 Question being taken, the motion was carried. 9.3 Staff Presentation - Proposed Municipal Plan and Zoning ByLaw Amendment for 1808 Hickey Road Mark Reid presented on the amendment impacts in context with the Municipal Plan, advising that staff are of the opinion that the amendment is premature and should be denied. 9.3.1 Proposed Municipal Plan and Zoning ByLaw Amendment 1808 Hickey Road 9.3.2 Planning Advisory Committee Recommending to Deny the Application The Common Clerk advised that the necessary advertising was completed with regard to the proposed Municipal Plan amendment of a parcel of land having an area of approximately 14.5 hectares, located at 1808 Hickey Road, also identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area (outside of the Primary Development Area) to Stable Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by re- designating the same parcel of land, Rural Resource (outside of the Primary Development Area) to Stable Residential (within the Primary Development Area) classification to permit a rural residential subdivision as requested by Douglas Cyr and Kimberly Wilson. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff report considered at its October 21, 2014 meeting at which the Committee recommended denial of the Municipal Plan amendment as set out in the staff recommendation. The Mayor called for members of the public to speak against the Municipal Plan amendment with Morgan Lanigan, PAC Chairman, presenting. Responding to questions, the City Solicitor advised that staff and PAC verbal presentations are not prohibited at public hearings and that Council by resolution allows staff presentations at public hearings. The Mayor called for members of the public who wished to speak in favour of the Municipal Plan amendment with John Wheatly presenting on behalf of the Northrup developer. Responding to questions on what is a significant benchmark for a PDA change, the City Solicitor advised on what is a substantial change to the PDA, stating that the PDA is not a survey map but an interpretative map. It is Council prerogative to make a policy decision to vary the PDA boundary. Responding to questions on procedure, the City Solicitor advised on the vote required under the Community Planning Act to enact a bylaw that the PAC has recommended not be passed, stating that the vote must be a majority of the full Council and may include the Mayor and further if the Mayor does not vote under the Procedural Bylaw it counts as a vote in favour of the motion. On motion of Councillor MacKenzie Seconded by Councillor Reardon RESOLVED that the matter be tabled for three weeks to allow the developer and the staff to look at a land swap for the area. Question being taken, the motion was defeated with Councillors McAlary, Merrithew, Fullerton, Lowe, Farren, Norton, and Strowbridge voting nay. On motion of Councillor Merrithew Seconded by Councillor Strowbridge RESOLVED that the by -law entitled, "A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 14.5 hectares, located at 1808 Hickey Road, also identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area (outside of the Primary Development Area) to Stable Area (within X 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014/LE 10 NOVEMBRE 2014 the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land, Rural Resource (outside of the Primary Development Area) to Stable Residential (within the Primary Development Area), be read a first time. Question being taken, the motion was carried with Councillors Rearon and MacKenzie voting nay. Read a first time by title, the by -law entitled, "A Law to Amend the Municipal Plan By- Law." On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 14.5 hectares, located at 1808 Hickey Road, also identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area (outside of the Primary Development Area) to Stable Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land, Rural Resource (outside of the Primary Development Area) to Stable Residential (within the Primary Development Area), be read a second time. Question being taken, the motion was carried with Councillors Reardon and MacKenzie voting nay. Read a second time by title, the by -law entitled, "A Law to Amend the Municipal Plan By- Law." 10. Consideration of By -laws 10.1 Third Reading - Bylaw Respecting Traffic on Streets in The City of Saint John On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law to Amend a ByLaw Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto ", amending Schedule "B" No Parking Anytime, be read. Question being taken, the motion was carried. The by -law entitled, "A Law to Amend a ByLaw Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend a ByLaw Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto ", amending Schedule "B" No Parking Anytime, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the bylaw entitled, "A Law to Amend a ByLaw Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto ". 10.2 Third Reading - Bylaw with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines On motion of Councillor McAlary Seconded by Councillor Merrithew N 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014 /LE 10 NOVEMBRE 2014 RESOLVED that the by -law entitled, "ByLaw Number M -7 A ByLaw to Amend a ByLaw with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines ", amending Schedule "A ", be read. Question being taken, the motion was carried. The by -law entitled, "ByLaw Number M -7 A ByLaw to Amend a ByLaw with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "ByLaw Number M -7 A ByLaw to Amend a ByLaw with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines ", amending Schedule "A ", be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the bylaw entitled, "ByLaw Number M -7 A ByLaw to Amend a ByLaw with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines ". 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 14.1 Shamrock Park Signage On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the P. Ram letter re: Shamrock Park — Signage be referred to the City Manager. Question being taken the motion was carried. 14.2 License Renewal Agreement Westside Food Bank — Carleton Community Centre On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommend by the City Manager in the submitted report M &C 2014 -192: License Renwal Agreement Westside Food Bank - Carleton Community Centre, 1) The City enter into the License Agreement with Westside Food Bank Inc. attached to the submitted report as Appendix A; and 2) The Mayor and Common Clerk be authorized to sign the license agreement. Question being taken, the motion was carried. 15. General Correspondence 15.1 Union of the Municipalities of New Brunswick On motion of Councillor Merrithew Seconded by Councillor Strowbridge RESOLVED that the letter re: Union of the Municipalities of New Brunswick be referred to the City Manager. Question being taken, the motion was carried. 16. Supplemental Agenda n. 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014/LE 10 NOVEMBRE 2014 16.1 ZoneSJ: Follow -Up from the Council Q &A Session On motion of Councillor Lowe Seconded by Councillor Fullerton RESOLVED that item 16.1 ZoneSJ: Follow -Up from the Council Q &A Session be tabled to allow Council the opportunity to ask questions of staff. Question being taken, the motion was carried with Councillor Strowbridge voting nay. 16.3 Bell Mobility /The Power Commission of the City of Saint John Easement for Public Utilities off Burnside Crescent On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager in the submitted report M &C 2014 -191: Bell Mobility /The Power Commission of the City of Saint John Easement for Public Utilities off Burnside Crescent, 1. The City of Saint John grant an Easement for Public Utilities together with a Pole and Anchor Easement to The Power Commission of the City of Saint John and Bell Mobility Inc., identified as "E -1 Proposed 5.0 Wide Power Easement" on the submitted subdivision plan titled, "Galbraith Equipment Co. Ltd. Subdivision" located in and through a portion of PID No. 55051676, located off Burnside Crescent for the sum of $1,000.00 plus H.S.T. (if applicable), as generally shown on the submitted subdivision plan, dated February 27, 2014, subject to the terms and conditions as set out in the submitted agreement; and 2. The Mayor and Common Clerk be authorized to sign the Easement Agreement Question being taken, the motion was carried. 16.4 Designation of Staff for entry on premises under the Community Planning Act Responding to questions, the Deputy Commissioner of Growth and Community Development stated that this is a routine housekeeping resolution to address staffing changes. Responding to questions the Fire Chief advised that there are similar roles for fire prevention staff under the the Fire Protection Act. On motion of Councillor Strowbridge Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report regarding the Designation of Staff for Entry on Premises under the Community Planning Act, Common Council adopt the following: WHEREAS the Common Council of The City of Saint John has enacted certain by -laws pursuant to the authority of the Community Planning Act, R.S.N.B 1973, c. C -12, and amendments thereto, (the "Community Planning Acf) including the Saint John Building Bylaw, By -law Number C.P. 101, The Zoning By -law a /the City o /Saint John, By -law Number C.P. 110, and the City a /Saint John Flood RiskAreas By -law, By -law Number C.P. II and amendments thereto for each of these By -laws, and it may from time to time be necessary to make inspections for the administration of these By -laws; AND WHEREAS subsection 92(1) of the Community Planning Act provides that a ouncil may authorize persons to enter at all reasonable times upon any property within its jurisdiction for the purpose of making any inspection that is necessary for the administration of a by -law: NOW THEREFORE BE IT RESOLVED, that each of Amy Poffenroth, Pamela Bentley, Christopher McKiel, Nicole McKenna, Lorraine Denton, Mark Slader, Marc Goguen, Jason Waye, Vincent Chan, Tamara Duke, Rick Armstrong, Patrick McCarthy, Katelyn Davis, and Carl Brandon, each of whom is a City Inspector, is hereby authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of er 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 10, 2014/LE 10 NOVEMBRE 2014 Saint John for the purpose of making any inspection that is necessary for the administration of the Building By -law, Zoning By -law, and the City of Saint John Flood Risk Areas By -law, effective immediately, and this authorization shall continue until he /she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until rescinded by Common Council, whichever comes first. Question being taken the motion was carried with Councillors Fullerton and Lowe voting nay. 18. Adjournment On motion of Councillor Strowbridge Seconded by Councillor MacKenzie RESOLVED that the Common Council meeting of November 10, 2014 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 9:50 p.m. Mayor / maire Common Clerk / greffier communal 10 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 14, 2014 /LE 14 NOVEMBRE 2014 COMMON COUNCIL SPECIAL MEETING — THE CITY OF SAINT JOHN CITY HALL — November 14, 2014 - 4:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - P. Woods, City Manager; S. Brittain, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; J. Taylor, Common Clerk. Call To Order On motion of Councillor Merrithew Seconded by Councillor McAlary RESOLVED that item 1.2 Committee of the Whole: Long -Term Disability Letter of Agreement be added to the agenda of this meeting. Question being taken, the motion was carried. 1.2 Committee of the Whole: Long -Term Disability Letter of Agreement On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on November 13, 2014, Council approve the submitted LTD Letter of Agreement. Question being taken, the motion was carried. 1.1 Saint John Transit Commission The Mayor commented that Common Council intends to work with the Saint John Transit Commission in a collaborative and constructive manner, acknowledging that the Commission is a separate legal entity that operates at- arms - length from the City, with a separate board and a separate management and governance. The Mayor explained that Common Council provides the Transit Commission's annual budget through taxpayers funding therefore creating accountability both on the Commission and Council. The Mayor commented that Council became aware of a $400,000 — $600,000 shortfall in the Transit operating budget on Monday November 10`" and has invited the Transit Commission to comment on the shortfall. Councillor Reardon, Chair of the Transit Commission, introduced the guests: General Manager, Frank McCarey, Manager of Transportation, Charles Freake, Board Members Don Smith and John Campbell. Mr. McCarey presented an overview of the Transit operating costs from 2010 — 2014 commenting that service hours reflect the costs of the transportation service. During the years under review budget shortfalls were met by the City granting a subsidy and /or by reducing the equity of Saint John Transit. In summation, the Mayor commented that Common Council cannot dictate the service the Transit Commission provides, however, the decisions of the Commission reflects on Council. Council sets the Transit Commission budget, which is the extent of Common Council involvement. However, Council wants dialog about how services are being provided which is information sharing not direction. He remarked that the Commission should have notified Council much earlier about the financial shortfall, adding that such overruns are not acceptable. 11 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 14, 2014/LE 14 NOVEMBRE 2014 The Chair of the Commission stated not withstanding that the Saint John Transit Commission Act provides that the City is liable for the operating loss, the evening's meeting has provided a clear message about informing Common Council of budget overruns. The Chair also commented that the following are ex- officio members of the Commission, the City Treasurer, the City Manager and the Commissioner of Growth and Community Development. 1.4 Adjournment On motion of Councillor Lowe Seconded by Councillor MacKenzie RESOLVED that the Common Council meeting of November 14, 2014 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 6:20 p.m. Mayor / maire Common Clerk / greffier communal 12 99- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 COMMON COUNCIL— THE CITY OF SAINT JOHN CITY HALL — NOVEMBER 24, 2014 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton and Reardon Regrets: Councillor Strowbridge - and - P. Woods, City Manager; J. Nugent, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; W. Edwards, Commissioner of Transportation and Environment Services; Jacqueline Hamilton, Commissioner of Growth and Community Services; Stacey Forfar, Planner; K. Clynick, Divisional Chief; G. McCloskey, Sergeant at Arms; P. Anglin, Deputy Common Clerk; R. Evans, Administrative Assisant Call To Order — Prayer Mayor Norton called the meeting to order and Rose Misner offered the opening prayer. 2. Approval of Minutes 2.1 Minutes of November 3, 2014 On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the minutes of the meeting of Common Council, held on November 3, 2014, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor Merrithew Seconded by Deputy Mayor Rinehart RESOLVED that the agenda of this meeting be approved with the additions of 16.1 Future Greater Saint John Letter re True Growth 2.0; 16.2 ZoneSJ Draft ByLaw (Verbal); 17.1 Committee of the Whole: Distraint for Rent; 17.2 Committee of the Whole: Field House at Exhibition Park. Question being taken, the motion was carried. 8.1 Simonds High School - Duke of Edinburgh's Award Presentations Duke of Edinburgh bronze certificates were presented by Mayor Norton to Simonds High School students Olivia Beckingham and Alex Lunn and a silver certificate for Catherine Titus. Nicky Thorne was awarded the gold certificate, the presentation will be made by a member of the Royal Family or the Governor General at a later date. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report: 2015 Common Council Meeting, Common Council approve the 2015 Common Council Meeting Schedule. 5.2 That the sponsorship request from the Saint John Amateur Speed Skating Club be approved for $250 from unspecified grants. 5.3 That the letter from D. Robichaud re: Support for Option 3 — Curbside Recycling and Composting be received for information. 13 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 5.4 That as recommended by the City Manager in the submitted report M &C 2014- 203: 2015 Water & Sewer Utility Capital & Operating Budgets, Common Council adopt the following: 1. RESOLVED that the estimated revenue for the Water and Sewerage Utility for the year 2015 in the amount of $42,371,000 be adopted (Appendix "B "); 2. RESOLVED that the estimate of expenses for the Water and Sewerage Utility for the 2015 in the amount of $42,371,000 be approved (Appendix "A "); and 3. RESOLVED that the By -Law entitled A By -Law to Amend a By -Law Respecting Water & Sewerage (Appendix "C ") be given third reading: Schedules "A" and "B" o /the By -law respecting Water and Sewerage be amended to reflect the proposed rates /or 2015. 4. RESOLVED that subject to subsection 189 (7) (b) of the Municipalities Act, Common Council authorize the establishment of a capital reserve fund. 5. RESOLVED that Common Council approve the 2015 Capital Budget for the Utility Fund in the amount of $12,708,000 (gross) with contributions from other sources of $2,255,000 yielding a Capital budget in the amount of $10,453,000 (net) as set in the attached report. 5.5 That as recommended by the City Manager in the submitted report M &C 2014- 199: Proposed Public Hearing Date - 431 Eldersley Avenue, Common Council schedule the public hearing for the rezoning application of Jaclyn Carr (431 Eldersley Avenue) for Monday, December 22, 2014 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.6 That as recommended by the City Manager in the submitted report M &C 2014- 198: Initiate Street Closure and Subsequent Sale of Sears Street Common Council adopt the following resolution: 1. That the Public Hearing for the consideration of the passing of a By -law to Stop Up and Close Sears Street in its entirety, be set for Monday, December 22, 2014 at 6:30 p.m. in the Council Chamber; 2. That Common Council authorize the publishing of a notice of the intention to consider passing of such By -law identified above; and 3. In the event that Sears Street is stopped -up and closed; the City being neither explicitly nor implicitly obligated to enact any by -law to stop -up and close any public street, the City shall sell the closed street pursuant to the Agreement attached to this report as Schedule "A" and the Mayor and Common Clerk be authorized to sign the agreement. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events 7. Proclamation 8. Delegations /Presentations 9. Public Hearings 6:30 P.M. 10. Consideration of By -laws 10.1 Third Reading - Proposed Municipal Plan Amendment - 1808 Hickey Road 14 99- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "By -Law Number C.P. 106 -7, A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 14.5 hectares, located at 1808 Hickey Road, also identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area (outside of the Primary Development Area) to Stable Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land, Rural Resource (outside of the Primary Development Area) to Stable Residential (within the Primary Development Area), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 106 -7, A Law to Amend the Municipal Plan By -Law" was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "By -Law Number C.P. 106 -7, A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 14.5 hectares, located at 1808 Hickey Road, also identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area (outside of the Primary Development Area) to Stable Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land, Rural Resource (outside of the Primary Development Area) to Stable Residential (within the Primary Development Area), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 106 -7, A Law to Amend the Municipal Plan By- Law." 10.2 Proposed Section 39 Conditions - 168 -172 Belmont Street 10.2.1 Third Reading - Zoning ByLaw Amendment - 168 -172 Belmont Street 10.2.2 Section 39 Conditions - 168 -172 Belmont Street On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that a by -law entitled, "By -Law Number C.P. 110 -231, A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately approximately 690 square metres, located at 168 -172 Belmont Street, also identified as PID number 55213987, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 110 -231, A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 690 square metres, located at 168 -172 Belmont Street, also identified as being PID No. 55213987, be subject to the following conditions: a) That the required front yard extending to the edge of the travelled right -of -way be landscaped within one year of the Building Permit to legalise the use being issued, and b) That a board -on -board fence be constructed within one year of the Building Permit at the location where the existing stone fence approximately ends, and extend for a minimum of 18 metres toward the rear of the lot. 15 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that a by -law entitled, "By -Law Number C.P. 110 -231, A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 690 square metres, located at 168 -172 Belmont Street, also identified as PID number 55213987, from "R -2" One and Two Family Residential to "R -4" Four Family Residential be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -231, A Law to Amend the Zoning By -Law of The City of Saint John." 10.3 Third Reading - A ByLaw to Amend a ByLaw Respecting Water and Sewerage Responding to a question, Mr. Edwards advised Council that water meters are only available for commercial, industrial or institutional properties. He also advised that there is no relief available for customers with high bills in the current by -law but that it will be included when the by -law is revised in the future. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "A By -Law to Amend a By -Law Respecting Water and Sewerage" be amended by repealing and substituting Schedules "A" and "B ", be read. Question being taken, the motion was carried. The by -law entitled, "A By -Law to Amend a By -Law Respecting Water and Sewerage ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law to Amend a By -Law Respecting Water and Sewerage" be amended by repealing and substituting Schedules "A" and "B ", be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "A By -Law to Amend a By -Law Respecting Water and Sewerage ". 13.2 Saint John Development Corporation - Asset Management - Market Square On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that Council approve the following recommendations: 1. To immediately commence the expansion joint replacement at the Hilton Hotel /Boardwalk location, utilizing the existing approved capital funds. 2. To pre- approve the expansion joint replacement ($105,000) for 2015 - to solidify the contractual arrangement with Alternative Concrete Technologies Ltd. Question being taken, the motion was carried. 12.4 PRO Kids Committee - Terms of Reference - Amendment On motion of Councillor Reardon Seconded by Councillor McAlary 16 99- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 RESOLVED that as recommended by the City manager in the submitted report M &C 2014 -200: P.R.O. Kids Committee — Terms of Reference — Amendment, Common Council approve the amended "P.R.O. Kids Committee - Terms of Reference" attached as Schedule "A. Question being taken, the motion was carried. 11. Submissions by Council Members 11.1 Energy East Pipeline (Mayor Norton) On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that, WHEREAS Council of the City of Saint John consider the TransCanada Energy East Pipeline project to be of the utmost importance to the Saint John Area by providing the area with the possibilities of economic and community development; WHEREAS Council of the City of Saint John feel that it is in the best interest of the citizens of Saint John to endorse said project; WHEREAS Safety and the environment are of utmost importance to Council and the City of Saint John BE IT RESOLVED that the City of Saint John support the TransCanada Energy East Pipeline project. AND BE IT FURTHER RESOLVED that the City of Saint John work with TransCanada and the regulator to ensure that the pipeline is safely constructed in such a way as to protect the environment. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that Council advise the surrounding municipalities, Cities of New Brunswick, the Provincial Government and the Federal Government of the City of Saint John's support for the TransCanada Energy East Pipeline project. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that Council direct staff to provide advice on what role Council should play as an intervener in the upcoming National Utilities Board meetings. Question being taken, the motion was carried. 11.2 Saint John Go Bike Project (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Farren RESOLVED that the Saint John Go Bike Project be referred to the Common Clerk for scheduling of the Saint John Go Bike Project Presentation. Question being taken, the motion was carried with Deputy Mayor Rinehart and Councillors Mackenzie and Reardon voting nay. 11.3 City of Saint John Sunshine List (Councillor Norton) 17 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 Responding to questions, the City Solicitor advised Council that the provincial Right to Information and Protection of Privacy Act (RTIPPA) does not allow a municipality to post precise salaries of employees but a salary range is perfectly acceptable and that there are certain other dimensions of compensation or remuneration that are able to be disclosed under RTIPPA. The City Manager stated that staff are currently working on an Open Data Policy to provide more transparency and that many documents such as collective agreements, reports, minutes, etc... are available from the Common Clerk's office. He said that the Open Data Policy will allow all of these types of documents to be placed in one location on the City's website for easy access to the public. On motion of Councillor Norton Seconded by Councillor Farren RESOLVED that Council adopt the following recommendations: (1.) Whereas listing exact salary by name is not allowable under current RTIPPA Legislation then the direction adopted would be a duplicate model that is currently disclosed by the Province of New Brunswick by which employee names and a corresponding salary range are reported including regular earnings, overtime, personal service contracts, and any other employee remuneration in lieu of exact salary amounts. The following hyperlink provides a current example of the before mentioned: http: / /www2.gnb.ca/ content / dam /gnb /Departments /fin /pdf /OC /PA13Emp.pdf (2.) Request the Common Clerk send a copy of this resolution to all of the ABCs urging them to adopt a likeminded policy. (It should be noted that police services throughout the province of Ontario and elsewhere (e.g. Alberta) do not hold this information under embargo as per the Public Sector Disclosure Act, 1996.1 Question being taken, the motion was carried. 11.4 City of Saint John Collective Agreements (Councillor Norton) On motion of Councillor Norton Seconded by Deputy Mayor Rinehart RESOLVED that Council: (1.) Request the City Manager investigate possible solutions to how Collective Agreements settled with the City of Saint John can be made more accessible to the public. (2.) Request the City Manager investigate possible solutions to how Collective Agreements settled with any ABCs that receive funding from the City can be made more accessible to the public. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 Guidelines for Common Council Referrals The City Manager commented that there is quite a backlog of referrals from Council and that this report is intended to give some guidelines to make the process more efficient and referrals more precise. He stated that it would be like a triage system that would allow the most time sensitive and important referrals to be dealt with in an orderly fashion. Council expressed the desire that the next step would be to have another meeting in the new year to discuss the outstanding referrals. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommendd by the City Manager in the submitted report, Guidelines for Common Council Referrals, Common Council adopts the following process: in 99- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 1. Council Members are encouraged to connect with the City Manager prior to bringing a matter to a Council meeting; 2. City Manager be directed to use his /her discretion in supporting Council Members with pre - referral research; 3. Common Council approve the Resource Implications Questionnaire and approve the guidelines associated with its use; 4. Council Members formulate referral motions with the following considerations: (a) Refer only to the City Manager and refrain from referring to other Staff, ABCs and /or initiatives, unless otherwise required; (b) Refer without indicating timelines, unless the matter is truly pressing; (c) Council Members should define the nature of the referral follow up, including verbal report, written report, Resource Implications Questionnaire or refer to existing initiative within the motion. 5. City Manager use the following types of delegation when processing the actionable items inventory: (a) Referral to the City Manager with written report back; (b) Referral to the City Manager verbal update; (c) Referral to an existing initiative; (d) Referral to Resource Implications Questionnaire; 6. The Common Clerk ensure that the City Manager or a designate has the opportunity to deliver verbal updates in both Committee of the Whole and Open Session; 7. The Common Clerk periodically update the actionable items inventory, and ensure it is available to Common Council to review and monitor through Laserfiche; 8. The City Manager review the existing list of actionable items inventory with newly elected Members of Council after they have established their Council Priorities; 9. The City Manager includes referrals that require a more substantive workload into annual work plans and the City's Service Based Budget. Question being taken, the motion was carried with Councillor Farren voting nay. 12.2 Funding Flemming Court Park Mr. Kevin Watson advised that once this playground is completed then the other 2 playgrounds in the area will be closed. Responding to questions, he also stated that one of the parcels of land could be used for residential purposes in the future. On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report M &C 2014 -205: Funding Flemming Court Park, Common Council approve a total of $50,500 as follows; a. $30,000 to support the Flemming Court Park, Phase 2; and, b. $20,500 advance funds to enable the Crescent Valley Resource Centre to purchase the playground structures in 2014 which will be subsequently reimbursed to the City of Saint John upon the release of funding by the Regional Development Corporation. Question being taken, the motion was carried. 12.3 Engagement of Planning and Engineering Consultant: Transportation Strategic Plan - Phase 1 19 98- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report M &C 2014 -201: Engagement of Planning and Engineering Consultant: Transportation Strategic Plan — Phase 1, that the proposal from IBI Group for planning and engineering consulting services for the City of Saint John Transportation Strategic Plan (MoveSJ) (the "Project "), be accepted as follows: a) Phase 1 of the project is to be completed by IBI Group, at a cost of $201,104.00, all applicable taxes included; b) That the Mayor and Common Clerk be authorized to execute the Consulting Engineering Agreement. Question being taken, the motion was carried with Councillor Fullerton voting nay. 13. Committee Reports 13.1 Saint John Police Force — Public Opinion Survey On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the Saint John Police Force — Public Opinion Survey be received for information and a letter of thanks be sent. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Future Greater Saint John Letter re: True Growth 2.0 On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that Council support the unification of the economic development agencies and give direction to the City Manager to arrange meetings between the Mayor and stakeholders. Question being taken, the motion was carried. 16.2 ZoneSJ Draft ByLaw (Verbal) On motion of Councillor Lowe Seconded by Councillor Merrithew RESOLVED that the ZoneSJ draft ByLaw be added to the agenda of the next meeting where a full quorum of Council is in attendance. Question being taken, the motion was carried with Councillor Fullerton voting nay. 17. Committee of the Whole 17.1 Committee of the Whole: Distraint for Rent On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the recommendation made by the Committee of the Whole, at a meeting held on November 24, 2014, respecting distraint for arrears in rent of City owned property, be adopted. Question being taken, the motion was carried. 17.2 Committee of the Whole: Field House at Exhibition Park 20 99- COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 24, 2014/LE 24 NOVEMBRE 2014 On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that as recommended by the Committee of the Whole, having met on November 24, 2014, Common Council approve the request to finance $10,000 for the Field House site plan initiative. Question being taken, the motion was carried with Councillors Fullerton and McAlary voting nay. 18. Adjournment On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that the Common Council meeting of November 24, 2014 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 8:33 p.m. Mayor / maire Common Clerk/ greffier communal 21 Saint -Jean, le 17 novembre 2014 Association Regiowde de la Communaute francophone de Saint-Jean inc. Letter of Support for Fort LaTour Development Maire Mel Norton et conseil municipal Ville de Saint Jean 15 Market Square Boite postale 1971 Saint -Jean, N. -B., E2L 4L1 Monsieur le Maire, En tant que pilier de la communaute Francophone de la region de Saint -Jean, I'ARCf de Saint -Jean inc. vise non seulement le developpement d'une communaute francophone forte et fibre mais egalement la mise en valeur de son histoire, tres presente clans la ville portuaire depuis I'arrivee de Sieur Samuel de Champlain en 1604. Un des moments forts de I'histoire de la presence francophone a Saint -Jean est sans contredit 1'epoque a laquelle Fort LaTour fut construit comme poste de traite fortifie et utilise durant plusieurs annees. C'est pourquoi I'ARCf de Saint -Jean est heureuse d'appuyer le projet de developpement historique et touristique de Fort LaTour propose par le Comite de developpement de Fort LaTour sous la presidence de madame Beth Kelly -Hatt. Merci a I'avance de considerer ce projet de developpement historique et touristique de Fort LaTour comme etant un element positif, important et prioritaire du developpement de la ville. Veuillez agreer, M. le Maire, mes salutations distinguees. Le President Eric Poirier c. c.: Beth Kelly -Hatt, presidente Comite de developpement de Fort LaTour Guy Leger, representant de I'ARCf de Saint -Jean, Comite de developpement de Fort LaTour Centre scolaire- communautah-c Sam uel -de -Ch an yda?. �i A01 Le lll.i hubourg r PROCLAMATION i WHEREAS: on World AIDS Day, we reaffirm our commitment to fighting and preventing HIV /AIDS in Canada and around the world. We also remember those who have lost their lives to this terrible disease and those who continue to suffer; and WHEREAS: HIV /AIDS is a global challenge. The pandemic of HIV /AIDS can be defeated. In Saint John, we stand united with the international community in combating this virus. We also recognize the essential role that community -based organizations play in providing support and compassion to those living with the disease. By working together, we can give hope and comfort; and NOW THEREFORE: I, Mayor Mel Norton, / y of Saint John do hereby proclaim December 1st, 2014 as World AIDS Day in the City of Saint John. On this day and throughout the year, the red ribbon helps raise awareness of the importance of fighting HIV /AIDS. I urge others to join me in activities to remember those who have lost their lives to AIDS and to provide support and comfort to those living with this disease. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 23 7,z PROCLAMATION WHEREAS: Over one billion people, or approximately 15 percent of the world's population, live with some form of disability WHEREAS: Persons with disabilities, "the world's largest minority", often face barriers to participation in all aspects of society, including education, recreation, employment, health care, transportation, political participation or justice. WHEREAS: The Convention on the Rights of Persons with Disabilities (CRPD) recognizes that the existence of barriers constitutes a central component of disability that hinders full and effective participation in society on an equal basis with others." WHEREAS: Evidence and experience shows that when barriers to inclusion are removed and persons with disabilities are empowered to participate fully in societal life, their entire community benefits. NOW THEREFORE: I, Mayor Mel Norton, of Saint John do hereby proclaim December 3rd, 2014 as along with the United Nations as International Day of Persons with Disabilities and encourage all citizens to remove barriers to create an inclusive and accessible society for all. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 24 4 w at SAINT JOHN Saint John Police Force 25 Presentation to Council December 1, 2014 Key Topics ■ Our Priorities ■ Clarifying our Constraints /Exploring the Opportunities E Our Commitment to the Citizens of Saint John ■ Moving Forward through Collaboration 26 SAINT JOHN Our Priorities ■ In the Fall of 2012, the Commission gathered to align on our Priorities and discussed how to measure them: Priority Indicator How are we doing? 1. Citizens are safe Crime Rates Significant reduction in all major crime types since 2009 2. Citizens feel safe Citizen Satisfaction Significant improvement since 2010 Survey (Report submitted to Council Nov 24) 3. Police Force is Delivering above Reduced staffing levels over 5 years; Efficient results within allocated Collective Agreement payout in 2013; budget overruns in OT due to reduced staffing levels and 2 major investigations (increased investigation time and increased court time) W 27 SAINT JOHN low � Our Constraints and Opportunities 4,,w" for Increased Efficiencies Collective Impact to Staffing /Budget Agreement Clauses No layoff clause in Unable to layoff any current place unionized members (Constable to Sergeant) Minimum manpower Constable staffing levels already clause for Patrol at minimum to support minimum shifts manpower requirements Negotiated wage Requirement to pay increased increase in January rate on scheduled time AND 2015 overtime Employee- initiated We will realize savings of $100 - Career Development 125k annually with this Fund ends on Dec negotiated change in the2 ?013- 31, 2014 2015 Collective Agreement. What CAN we investigate further? Review options to align multiple departments to streamline management responsibilities; review staffing models to ensure shift /day staff are allocated efficiently Review possibility of realigning resources over time through attrition and civilianization, and still maintain minimum manpower requirements Review staffing model and policies on OT to stay within expected OT budget Significantly increased flexibility and influence over training spend starting in 2015 What We've Concerns ■ Citizens want transparency: Committed to adopting our own "Sunshine List"; details to be discussed at our next Commission Meeting on December 2 ■ Citizens want efficiency: There are already a number of initiatives underway to reduce our 2014 deficit and reduce the "ask" for the 2015 Budget, including: ❑ Committed to continuing to provide revenue - generating opportunities for the City (approx. $1 M /year) and investigate additional opportunities • Management instituted a spending freeze starting in August 2014 to reduce the projected $500k deficit for 2014, including non - essential training and travel; the Board will receive more information on these numbers in upcoming meetings • Improve our OT spending: Report due from Chief on Dec 2 meeting outlining 4 year trending details to look for efficiency opportunities going forward ■ Citizens want safety and security: Committed to continuing to iTjprove crime rates /citizen satisfaction as we increase focus on driving efficiency 6i1__„ 29 SAINT JOHN Moving Forward - Collaboratively We would like to work with the City to develop multi -year Service Level Agreements and regular review process to ensure ongoing alignment We are committed to working with the new Police Association executive to look for innovative solutions to the growing national issue of rising police costs IL We want to reassure both Council and the citizens of Saint John that the Board and the SJPF management team is committed to continuing to deliver a high quality, effective, and efficient service that is affor e 30 SAINT JOHN j wv, November 26, 2014 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: CNIB Free Transportation Background I personally have always been concerned that one of most oldest and valued commissions moved forward in this direction, although I believe that the Commissioners of Saint John Transit felt that they were doing what was the most fair for all disabled organizations, it is most difficult to remove a long standing service without having an alternative measure put in place. This action has caused undue hardship and distress to the members of the visually impaired in our community. It eliminates one of their most valued pleasures. I also understand that some will say that we are inferring with the decisions that are made by the Saint John Transit Commission, however sometimes decisions are made that are found over time not to be in the best interest of our city as a whole and we should always to be able to work together enough to improve upon our decisions and to accept input from others if it provides for a better quality of life for our citizens in our city. We the city, Transit Commission and the visually impaired now find ourselves in human rights and legal issues that although may only be of a small degree at this point in time can evolve into huge issues in a very short time span for the city and transit, which to me will become very costly and ugly and unnecessarily spending of taxpayer's monies. Please I plead with all of you to remove this situation so our visually impaired can move forward as proud citizens of our great city. Motion: That the Common Council of the City of Saint John request the Saint John Transit Commission to rescind a motion that they adopted earlier this year on February 21St, 2014, to revoke free transit passes from the visually impaired for travel on the transit system and that in doing so, that starting immediately citizens who are visually impaired be allowed to travel free on our transit system. Respectfully Submitted, (Received via email) Shirley McAlary Councillor at Large City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21- 41-1 31 REPORT TO COMMON COUNCIL M & C 2014 -209 November 24, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: CONTRACT 2014- 06: BEAVER COURT — WATER MAIN LINING BACKGROUND The City of saint John This Contract consists of a project that is approved in the 2014 Water & Sewerage Utility Fund Capital Program for the renewal or structural lining of existing 300mm diameter, cast -iron water main from Fairville Boulevard to the Saint John Throughway. TENDER RESULTS Tenders closed on November 19'h, 2014 with the following results: 1) Trenchless Solutions Inc., Moncton, NB $224,221.38 The Engineer's estimate for the work was $211,150.00 ANALYSIS The tender was reviewed by staff and found to be formal in all respects. Staff is of the opinion that the tenderer has the necessary resources and expertise to perform the work. This work shall commence in the spring of 2015 and be completed by June 15, 2015. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2014 Water and Sewerage Utility Fund Capital Program. Assuming award of the Contract to the tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor, City forces and others. 32 M & C 2014- 209 November 24, 2014 Page 2 The analysis is as follows: Budget $380,000 Project Net Cost $213,844 Variance (surplus) $166,156 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. VIIX9113-61 u M D1►1PT.% -110) 0 It is recommended that Contract 2014 -06: Beaver Court — Water Main Lining, be awarded to the tenderer, Trenchless Solutions Inc., at the tendered price of $224,221.38 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, y ampbell, P. Eng. ipal Engineer Wm. Edwards, P. Eng. Commissioner Transportation and Environment 33 )� K�-� Brian Keenan, P. Eng. Engineering Manager J. Patrick Woods, CGA City Manager REPORT TO COMMON COUNCIL M & C 2014 -206 November 20, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: a" in The City of Saint John CONTRACT 2014 -18: HICKEY ROAD- WASTEWATER LIFT STATION UPGRADES BACKGROUND The approved 2014 Water & Sewerage Utility Fund Capital Program includes funding for the design and construction of the Hickey Road- Wastewater Lift Station Upgrades project. The work generally involves the replacement of two pumps in the existing Hickey Road lift station dry well and the connection of all new piping, mechanical, and electrical items to allow for proper operation of the lift station. TENDER RESULTS Tenders closed on November 5, 2014 with the following results, including HST: 1) Terraex Inc., Saint John $314,140.00 2) Fairville Construction Ltd., Saint John $443,231.20 3) Gulf Operators Ltd., Saint John $457,989.00 4) Galbraith Construction Ltd., Saint John $530,184.70 5) King Construction Ltd., Fredericton $1,064,460.00 The Engineer's estimate for the work was $377,420.00, including HST. ANALYSIS The tenders were reviewed by staff and were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and ability to perform the work. It is anticipated that this work will commence in the spring of 2015 and be completed by June 15th, 2015. 34 M & C 2014 -206 November 20, 2014 Page 2 FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2014 Water & Sewerage Utility Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the purchase of two pumps and the estimated amount of work that will be performed by the Contractor, City forces and others. The analysis is as follows: Budget $300,000 Project Net Cost $395,000 Variance (shortfall) $ 95,000 The above variance can be managed within the overall Water & Sewerage Utility Fund Capital Program envelope. POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract 2014 -18: Hickey Road- Wastewater Lift Station Upgrades, be awarded to the low tenderer, Terraex Inc., at the tendered price of $314,140.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, Pierre LeBlanc, P. Eng. Municipal Engineer Wm. Edwards, P. Eng. Commissioner Transportation and Environment 35 �L Brian Keenan, P. Eng. Engineering Manager J. Patrick Woods, CGA City Manager i?, 3 REPORT TO COMMON COUNCIL M & C 2014 -211 November 27, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: 2014 YEAR END PROJECTIONS BACKGROUND L•:R,.' City of Saint John The purpose of this report is to present year end projections of the City's financial operations for the year ended December 31, 2014 based on actual operating results as of August 31" for the General and Water Funds. The Finance Service area provides all operating service areas with detailed financial reports on a monthly basis. These reports are usually generated approximately 10 -15 working days after month -end. This period of time is used to ensure that all inter - departmental charges are processed in the correct financial period. Currently the Finance Service area requests all the Service areas to report back on their April, August and December results. These periods have been used in the past because it is when the operations of the organization are finishing one type of activity and going into another. Up until the end of April we are finishing up our winter program. By the end of August we are completing our Spring/Summer program. At the end of year we report back our actual year end results. For purposes of the seasonal reports, Service areas are given two weeks to analyze their operating results and report back on the yearend projection. Finance ensures the information is received, reviews for completeness and prepares a report for the total fund. This report identifies the variances from budget to year end projection for the service areas for review by the Finance Committee. 36 M &C- 2014 -211 -2- November 27, 2014 ANALYSIS of the General Fund: Revenues are projected to be under budget by almost $270,000 predominantly because of a decrease expected in building permits and rentals. This could be a factor of the current economy. On the expenditures, the projection is to be $1.16 million over budget. In April 2014, Transportation and Environment Services brought forward a report identifying an expected over budget amount of $2.2 million in snow operations. The new projection for roadway maintenance and sidewalk maintenance, which includes the snow clearing operations, is now projecting to be over budget at year end by almost $2.7 million. Taking into consideration the over budget of the Police Commission ($.5 million) and Transit Commission ($.45 million), the remainder of the operations have helped mediate this projected overage. The projected year end results for the General fund is a deficit of $1.43 million. On a budget almost $148.8 million this is less than 1% with the biggest of the projected shortfall coming from overages that outside the operating areas control such as snow storms. ANALYSIS of the Saint John Water: Saint John Water is projecting revenues to be $3.2 million over budget. This is predominantly from the contract negotiations and settlement of water account that should be coming to Council soon to be finalized. The Expenditures are projecting to be over budget by $1.7 million. This is from the establishment of a water reserve account for Safe Clean Drinking Water that was discussed when the budget was brought forward to Council a few weeks ago. Overall Saint John Water is projecting a yearend surplus of almost $1.5 million. A report highlighting some of the various service areas projected overages and underage's is attached. RECOMMENDATIONS It is recommended that this report be received and filed. Respectfully submitted, cillor errithew F nce Chair 37 City of Saint John 2014 Projected Results Revenues Residential Property Tax Federal Payment in Lieu of Taxes (PILT) Unconditional Grant Protective Services (Fire & Police) Sports and Recreation (Arenas, Sports fields & Leisure) Emergency Dispatch (PSCC) Administrative Support (Finance- Account Services) Permits (Building Permits, Planning, Garbage & IT) Parking (Parking- Meters & Market Sq, Parking Violations & Dangerous Building) Rentals (City Market, Land, FaciIities &Gas Line Easemts.) Other (Miscell, Interest, Prov Highways & Sales Equip.) Total Revenues 2013 2014 Approved Approved Service -Based Service -Based 118,239,743 18,579,923 1,133,050 884,583 781,912 1,979,000 950,500 117,667,569 130,364 19,599,548 1,290,200 879,701 792,820 2,023,000 1,360,000 27/11 /2014 2014 3,016,800 Year End - 42,475 Projection 1,108,350 Service -Based - 144,096 1,168,128 Difference 117,667,569 0 130,364 0 19,599,548 0 1,292,200 2,000 888,929 9,228 832,820 40,000 1,940,000 - 83,000 1,228,502 - 131,498 3,093,000 3,016,800 2,974,325 - 42,475 1,104,619 1,108,350 964,254 - 144,096 1,168,128 903,828 986,915 83,087 147,914,458 148,772,180 148,505,426 - 266,754 Community Planning & Development Service 1,586,837 1,648,084 1,420,760 227,324 Development Engineering 361,523 400,608 378,327 22,281 Geographic Information Systems 311,563 324,060 320,400 3,660 Heritage Conservation 300,994 309,971 231,965 78,006 Permitting & Inspection Service & By -Law Enforcement 1,947,564 1,995,433 2,176,427 - 180,994 Tourism Service 845,000 925,000 925,000 0 Economic Development Service 2,333,231 2,404,021 2,424,766 - 20,745 Urban Development Service 2,553,352 2,606,226 2,606,226 0 Industrial Parks Development Service 300,000 300,000 300,000 0 Neighourhood Improvement 705,692 715,389 652,951 62,438 Community Development Service Grants 663,765 903,130 850,891 52,239 Recreation, Parks & Cultural Programming 1,513,071 1,542,077 1,467,711 74,366 Arts & Culture Grants & Other Funding 563,861 590,993 586,993 4,000 Parks & City Landscape 13,986,453 14,664,992 14,342,417 322,575 Fire Rescue and Suppression Service 20,123,989 21,634,566 21,364,020 270,546 Water Supply and Hydrants 2,270,000 2,340,000 2,395,000 - 55,000 Emergency Management Service 325,421 264,945 189,138 75,807 Police Services 22,777,842 23,559,662 24,059,662 - 500,000 Public Safety Communications 2,491,853 2,493,179 2,368,179 125,000 Street Lighting 1,075,350 1,096,857 1,050,000 46,857 49,064,455 51,389,209 51,425,999 - 36,790 Transportatfo" Roadway Maintenance Service 14,861,415 13,163,078 15,707,325 - 2,544,247 Sidewalk Maintenance Service 1,560,490 1,493,801 1,619,250 - 125,449 Pedestrian & Traffic Management Service 1,684,800 2,345,317 2,212,630 132,687 Stormwater Management 3,366,348 3,165,539 3,086,336 79,203 Solid Waste Management 3,568,529 3,547,444 3,608,075 - 60,631 Engineering 541,451 499,369 585,247 - 85,878 Parks & City Landscape 2,729,268 2,969,395 3,057,725 - 88,330 Sports & Recreation Facilities Service 3,659,644 3,809,404 3,847,433 - 38,029 Parking Service (Administration Support) 560,379 560,379 531,087 29,292 Transit Service 6367,991 6,886,723 7,338,904 - 452,181 39,400,315 38,440,449 41,594,012 - 3,153,563 City of Saint John 2014 Projected Results Financial Management Service Asset Management Human Resources Corporate Planning Intergovernmental Affairs Corporate Communications Information Technology City Manager Legal Common Clerk Regional Service Commission Mayor & Council Fiscal Charges Pension Total Expenditures General Fund Surplus (Deficit) 27/11 /2014 2013 2014 2014 462,531 148,658 Year End Approved Approved Projection Service -Based Service -Based Service -Based 3,247,518 3,124,669 3,073,511 51,158 6,641,116 6,925,147 6,571,839 353,309 9,888,634 10,049,816 9,645,350 404,467 11428,037 1,528,054 499,585 462,531 148,658 155,547 521,505 531,754 2,087,058 2,138,707 4,684,843 4,816,593 401,268 529,045 703,834 746,755 735,400 664,517 42,054 53,226 585,785 588,445 2,468,341 2,581,988 1,549,710 - 21,656 408,508 54,023 79,900 75,647 532,243 -489 2,155, 927 - 17,220 4,726,288 90,305 486,191 42,854 748,640 -1,885 661,654 2,863 53,226 0 591,683 -3,238 2,541,394 40,594 18,401,337 17,325,118 16,561,313 763,805 10,020,080 9,504,015 9,100,000 404,015 28,421,417 26,829,133 25,661,313 1,167,820 147,914,458 148,772,180 149,936,773 - 1,164,593 39 - 1,431,347 - 1,431,347 Saint John Water 2014 Projected Results Revenues Flat Rate Residential Metered Accounts Fire Protection Storm Sewer Other Total Revenues asm Drinking Water Industrial Water Wastewater Other Charges Total Expenditures Saint John Water Surplus (Deficit) 27/11 /2014 2013 2014 2014 Approved Approved Year End Budget Budget Projection 16,665,000 17,591,000 17,591,000 0 17,419,000 17,787,000 20,493,218 2,706,218 2,270,000 2,340,000 2,395,000 55,000 1,100,000 900,000 914,939 14,939 225,000 479,000 942,261 463,261 37,679,000 39,097,000 42,336,418 3,239,418 8,570,000 9,141,000 9,359,228 - 218,228 1,566,000 1,618,000 1,548,622 69,378 8,992,000 9,356,000 9,293,517 62,483 18,551,000 18,982,000 20,642,916 - 1,660,916 37,679,000 39,097,000 40,844,283 - 1,747,283 - - 1,492,135 1,492,135 ,N REPORT TO COMMON COUNCIL M &C- 2014 -213 November 28, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Saint John Transit Commission Funding Assistance BACKGROUND: 1" City of Saint John As Common Council has been made aware, it is anticipated that the operating expenditures of the Transit Commission will exceed the 2014 Council approved funding level. In order to ensure adequate funding of operations the Transit Commission requires an infusion of cash. RECOMMENDATION Resolved that the City of Saint John provide funding to the Saint John Transit Commission (the "Commission ") for the portion of the Commission's 2014 operating expenditures to be incurred during the balance of the Commission's 2014 fiscal year, and which portion is in excess of the Commission's 2014 operating budget approved by the City, with such funding to be provided during December 2014 on an as needed basis in an amount not exceeding $800.000. Respectfully submi U'`regory Jko mss, CGA, MBA Commiss er f Finance and Administrative Services a rick J. Woods, CGA y Manager 41 SAINT JOHN TRANSIT COMMISSION 55 MCDONALD STREET/ 56 RUE MCDONALD SAINT JOHN, N.B CANADA / SAINT JOHN, IN -B) CANADA SAINT JOHN E2J OC7 Your Worship Mel Norton and Members of Common Council City of Saint John I'0 Box 1971 Saint John, NB. E21, 41,1 Dear Common Council: Dear Mayor Norton and Members of Common Council: TRANSIT INFORMATION (506) 658.4700 www thinktransIt com GENERAL OFFICES (506) 658 -4710 FAX (506) 6584704 On behalf of Saint John Transit, I want to follow up on recent discussions regarding the projected deficit for 2014. The deficit as of September 30 is $467,663 or about 6 percent of the total Saint John Transit budget. This figure does not include an insurance receivable of $120,000 that will offset this amount. The projected deficit for 2014 was $187,000. Everyone at Saint John Transit, from our staff to our volunteer Board of Directors, share Common Council's desire to balance the city budget and ultimately reduce the city's tax rate. We recognize that a deficit from any agency or city department makes managing the City's finances difficult. In the interest of clarity and transparency, we wish to put all the facts on the table, so Common Council understands how we arrived at this point and is fully equipped to make a decision on the coming year's budget. The Deficit is Largely a Result of Decreased Ridership Ridership on Saint John Transit has remained consistent with last year, despite the reintroduction of additional routes that were previously cut. This ridership rate has directly resulted in a revenue shortfall of $360,944 year -to -date. There is a direct correlation between reductions in service hours and ridership. Between 2009 and 2013, service hours at Saint John Transit declined by 14 percent, This has resulted in a ridership decline of 1S percent. This decline in riders and revenue has reduced Saint John Transit's Cost Recovery Ratio from 56 percent to 46 percent during that same time period. 42 Fuel Costs Make Up the Rest of the Deficit Fuel costs have been at high levels until very recently. Those higher than projected fuel costs represent the remaining $71,718 in this year's deficit as of September 30. Based on this, it should be clear that the deficit at Saint John Transit is a result of market conditions, not operational issues. The decline in ridership is the result of continuing cuts to service levels as well as ongoing economic weakness in our community. It is important to note that when a transit system loses a rider as a result of reduced service, it is very hard to get them back. They find alternative ways to travel, move to new locations or make other arrangements. Reducing services hours with a hope of restoring them later poses considerable long -term risk, as was the case this year. City Had Full Access To Saint John Transit Results We recognize the frustration of Common Council at learning of the budget shortfall late in the process. The City of Saint John actually provides accounting services for Saint John Transit, and has done so for many years. It was our expectation that the financial results were being shared with Council on a regular basis. We are working with City staff to ensure the lines of communication with Council remain open and clear in the future. Saint John Transit Has A Relatively Low Subsidy Rate In Canada, all public transit systems are subsidized by municipalities. It is important to put Saint John Transit's operating subsidy in context. Within Atlantic Canada, Saint John Transit receives a lower operating subsidy than most comparable municipalities. The operating subsidy rate is also lower than these cities from a per capita and per- service -hour basis. Public Transit Plays an Important Social and Economic Role Public transit plays an important role in the social and economic fabric of Saint John. About 85 percent of transit service covers the City's Primary Development Area. With our community's relatively high rates of poverty, public transit is vital to helping people travel to work or school. A reduction in service will have consequences for people who rely on public transit. And of course, public transit usage is environmentally positive, reducing the number of carbon emitting cars on Saint John's roads. N 43 Options for the Coming Year Saint John Transit has worked hard over recent years to identify operational cost - savings. We are a lean organization. Our fleet is aging with our average bus being 12 years old, compared to a Canadian average of 7.3 years. There is little else that can be done to reduce operating costs other than reducing service hours. To operate a balanced budget based on current circumstances will require an estimated 20 to 25 percent reduction of service hours. That will mean the elimination of some routes and sharply reduced levels of service on some of those remaining. Again, when a transit system loses a rider as result of reduced service, they rarely come back. A major cut of this nature will balance the budget but with a result of significantly reduced levels of service for citizens. This is the choice facing Common Council - significantly reducing service or providing funding that supports a level of service appropriate to the community. We seek to work collaboratively with Common Council to determine the best path forward for our community. Saint John Transit would be pleased to provide any information Common Council requires in its deliberations. Yours truly, Donna Reardon Chair, Saint John Tra it Commission Councillor, City of Saint John .. 3 15 ]IMPERIAL THEATRE November 24, 2014 His Worship Mel K. Norton And Members of Saint John City Common Council 15 Market Square PO Box 1971 Saint John, New Brunswick E2l. 41-1 Re: Request for Common Council, Imperial Theatre Restoration Project Dear Mayor Norton: The purpose of this correspondence is to request Council's consideration for Imperial Theatre's Fagade Restoration Capital Project. This request follows a meeting that our Facility Development Manager Heather White Brittain had with Phil Ouellette on November 12, 2014 which was preceded by our correspondence of July 8, 2014. Our hope is that Council will show their support for this essential project. Imperial Theatre is an important community landmark, standing at the heart of the City of Saint John for 101 years. The citizens of Saint John are intensely proud of this building, and of the grass roots efforts that went into saving it and restoring it to its current beautiful state. The theatre Continues to welcome generations of individuals from all walks of life who come to Imperial from our own region and beyond. A recent building audit revealed the need for restoration work on our fagade. This restoration will unfold in three phases. Phase 1 has begun with a team of trained masons and architects who are In the process of research and safety work to determine exactly what is required to restore this nationally registered heritage building. A net is being installed over the upper levels to protect those who are walking by from the small pieces of brick that can break loose during this phase. Phase 2 and 3 will unfold over the next two years. DFS Architects has provided a preliminary cost estimate based on the building's audit in the amount of $1,200,000. You will find in the attached budget that we have commitments, as well as pending donors, for over 65% of this budget. There are two ways that Council could consider support for this project. 24 King Square South I Saint John, NB I E2L 5B8 1 506.674.4100 1 imperiattheatre.nb.ca 45 The first show of support would be a written endorsement from the City of Saint John. The theatre is an important asset in the city's core. with the adoption of a new municipal plan by the City of Saint John to grow a smart city by leveraging existing municipal infrastructure and more efficient and cost effective development patterns, Imperial Theatre is clearly one of the facilities that contribute to the visions of PlanSJ and PlaySJ. Imperial Theatre Is also an economic driver in Saint John. There are 13 full time employees, 25 part time employees and 150 volunteers with Imperial Theatre. Annually, this means $850,000 in salaries and $248,000 in volunteer time /dollars. Imperial Theatre demonstrates that it is an important generator of employment in this city as well as being a major contributor to our region's arts infrastructure. The second show of support could come in the way of Council's consideration for funding. We appreciate that your budget may be limited but with our current committed and pending funders, your contribution will send a tremendous message to other private donors to assist with this project. Imperial Theatre has a long history of providing enrichment, inspiration, entertainment and education through the performing arts_ Like Council, we are attentive to changing realities as we remain committed to contributing to the quality of life for residents in our city. The fagade restoration project is essential to ensuring that this building remains for future generations to enjoy. Attached is our current budget and preliminary estimate from DFS Architects as well as letters of support from Enterprise Saint John and The Saint John Port Authority. Thank you for your consideration. Yours SG (Lee) Bolton Executive Director Imperial Theatre (506) 674 -4104 lee@imperialtheatre.nb.ca cc: Heather White Brittain, Facility Development Manager (506) 674 -4197 heather@ imperialtheatre.nb.ca M. ...enterprise ' S. A N T 0 H ivLS�D�fivc.q ID¢oiOt2a i[�¢�i.ri d7 i�t.ti/¢S'{-YvLd.st'1" November 24, 1014 Re: Imperial Theatre Request for Funding To whom it may concern: 40 rue King Street Saint John, NB Canada E2L 1G3 T:506.6532877 T-.800.561-2871 R506.6581871 infoPenterorlsesi corn www.enterprisesi.com It is my pleasure to write a letter in support of the Imperial Theatre's request for funding for their restoration project. One of the key components of success of True Growth, Saint John's community economic development plan, is urban development - focusing efforts on the region's shared urban core through strategic development and creating new opportunities for residents. The Imperial Theatre is one of the cornerstones of Saint John's urban core while also serving artists, students and arts patrons throughout southern New Brunswick. A strong and vibrant arts and culture community is a key strategy for attracting and retaining highly sought -after professionals in the fields of Health Care, ICT and Energy - sectors that will drive Saint John's new economy. Enterprise Saint John fully supports the Imperial Theatre's request for funding for the restoration of one of our region's most crucial pieces of social and cultural infrastructure. Regards, r� Steve Carson CEO Grand Bay- Westfield • Quisparnsis * Rothesay + St. Martins , 5aintlohn ON "IMPERIAL li, "I T H E AT R E ENECH ENGAGE INSPIRE Estimated Budget for Imperial Theatre Capital Project — FaCade Restoration Confidential November 24, 2014 Budget: $1,200,000 Funding /Description Status Committed Extended Imperial Theatre Foundation Confirmed $ 250,000 $ 250,000 Province of New Brunswick Built Heritage Fund Confirmed 30,000 30,000 Province of New Brunswick RDC Pending 200,000 200,000 Federal Government ACOA File #204976 Pending 200,000 200,000 McCain Foundation Confirmed 25,000 25,000 MacMurray Foundation Confirmed 10,000 10,000 Private Foundation Pending 200,000 200,000 Private Donors Confirmed 7,300 7,300 RBC Capital Building Pending 25,000 25,000 Community Foundation Pending 60,000 60,000 Subtotal: 1,007,300 1,007,300 Other Fundraising: 192,700 192,700 Total Estimate: $1,200,000 $1,200,000 M 5� North Star Holdings Ltd. Box 4531 Rothesay, NB E2E 5X2 Telephone; (506) 647--8881 bob@darlingconstruction.com November 24, 2014 Mayor and Council City of Saint John On April 6/14 I presented an incentive program for Council's consideration. Council voted to forward this suggestion to the City Manager and stressed that it be addressed within 2 months. Councillor Lowe voted against this. He called me three days later from Florida, where he was vacationing, to explain that he voted against the motion because he thought it should have been addressed immediately. To date, Council has ignored my suggestion and it has been 7 1/2 months with no reply. I brought this to your attention previously and one councillor was quoted in the paper as saying the idea may have merit but there is no money. I ask Council to please read my proposal. There is no up front money required and the incentive will come from a small portion of after development tax dollars. In other words, my incentive program generates its own funding with a large percentage of surplus tax dollars to the City. These tax dollars will not go to the City without an incentive program, so it is a win/win situation. Do you really think a One -Stop Development Shop will give Saint John the appearance of being open for business when the City's largest residential developer cannot get Council's attention? Sincerely R. E. (Bob) Darling .• North Star Holdings Ltd Box 4453 Rothesay, New Brunswick E2E 5X2 b April 8, 2014 Mayor and Council City of Saint John Thank you for taking the time to consider my thoughts concerning the housing market as it relates to the growth of Saint John in the next live years. Currently Saint john is experiencing a drop in new construction permits from an already low level. The local economic climate is greatly responsible for this trend. On the positive side, the potential for a huge upswing in housing starts by 2016, in anticipation of approaching projects and because of projects which may have already started, is reasonable to predict. Saint John must be prepared to take advantage of this probable upswing, and this is not the current case from the point of view of residential growth. Saint John will not attract residential developers under current market conditions, and if the economy in Saint John grows the housing boom will occur in Rothesay and Quispamsis. Single family lots in Rothesay and Quispamsis sell between $49,900 and $64,900 in subdivisions with services (in Rothesay) and roads only (in Quispamsis), Similar lots in Saint john average $37,900 and require full servicing. We have developed more residential land In SaintJohn over the last ten years than anyone else. However, lot values prevent us from doing more without financial incentives. Our company has 15 single family detached lots and 190 multi residential lots currently developed in Saint John. This was possible due to the previous infrastructure grants made available to developers. We will build on all this land as demand allows. We have raw land in Saint John for over 200 single family lots and hundreds of multi residential units. This land will not be developed In the near future due to the current market. We are aware of the fiscal restraints under which Saint John is currently operating. Therefore, we have devised a plan which will put no burden on City finances and will in fact promote growth and tax revenues, with the developer paying the up front cost. 50 -2- Vacant land in East Saint John is currently assessed at $33,400 which generates $596.19 tax revenue to the City. This land has been approved for 52 lots, which at $200,000 minimum assessment after a home is constructed generates $3,560 per lot. Current annual revenue is $596.11. Revenue when 52 homes constructed is $185,120 /year We propose a $6,000 per unit payment to the developer not the builder, over a five year period from the time an occupancy permit is issued. Giving the incentive to the developer creates more available lots which provides approximately $600 per lot per year revenue to the City in extra revenue until the market for a single home appears. Giving the incentive to a builder simply gives extra profit to a builder who probably has the home presold. We point this out even though our main business is building. Year Revenue Rebate Net 1 $3,560 $2,000 $1,560 2 $3,560 $1,000 $2,560 3 $3,560 $1,000 $2,560 4 $3,560 $1,000 $2,560 5 $3,560 $1,000 $2.560 Net gain times 52 units for five years $613,600 We propose a $4,000 per unit rebate for multi residential units over three years which will stimulate high density and infill construction, under the same format as above. This is badly needed if Plan SJ is to have any hope of success. We feel Council must give this situation immediate consideration so the private sector and the City can be prepared for the coming economic upswing. Sincerely 9 R. E. (Bob) Darling bob @darlingconstruction.com 506.647.8881 (Cell) 51