2014-09-02_Agenda Packet--Dossier de l'ordre du jourr.
City of Saint John
Common Council Meeting
AGENDA
Tuesday, September 2, 2014
6:00 pm
Council Chamber
Please use Chipman Hill entrance
S'il vous plait utiliser 1'entree Chipman Hill
Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le
bureau du greffier communal au 658 -2862.
1. Call to Order - Prayer
2. Approval of Minutes
2.1 Minutes of August 18, 2014
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
Pages
an
5.1 Port City Hop regarding Sponsorship (Recommendation: Provide $200 Grant) 9-10
5.2 Proposed Public Hearing Date - 139 -147 Prince Edward St and 36 -38 Exmouth 11 - 11
St (Recommendation in Report)
5.3 Merchant Agreement - Chase Paymentech Solutions (Recommendation in 12-18
Report)
5.4 CNIB Letter re: Request to Present to Common Council (Recommendation: 19-20
Receive for Information)
5.5 Acquiring of Title to Fire Lane off Alma Street East (Recommendation in Report) 21 -24
5.6 Easement Acquisition from Anglican Church of Canada - Saint Luke's Church 25-28
(Recommendation in Report)
6. Members Comments
1 Powered By; .1 WE'
7.
Proclamation
7.1 Prostate Cancer Awareness Month - September 2014
29-29
8.
Delegations / Presentations
9.
Public Hearings - 6:30 p.m.
9.1 Staff Presentation - Proposed Rezoning 431 Millidge Avenue
30-40
9.1.1 Proposed Zoning ByLaw Amendment - 431 Millidge Ave
41 -51
9.1.2 Planning Advisory Committee report recommending Rezoning with
52-69
Section 39 Conditions
10.
Consideration of By -laws
10.1 Third Reading - ByLaw Respecting the Stopping Up and Closing of Highways
70-71
in The City of Saint John
11.
Submissions by Council Members
11.1 Director's Insurance (Deputy Mayor Rinehart)
72-72
11.2 Mission Statement (Mayor Norton)
73-74
12.
Business Matters - Municipal Officers
12.1 Fleet Usage Policy
75-80
12.2 Management Agreement Hilton and TCC (Tabled on Aug 18, 2014)
81 -83
13.
Committee Reports
14.
Consideration of Issues Separated from Consent Agenda
15.
General Correspondence
16.
Supplemental Agenda
16.1 Cherry Brook Zoo - Building Permit and Variance Application Authorization
84-95
16.2 Naming of Milford Baseball Field in Memory of Donnie Dwyer
96-96
16.3 Brunswick Engineering and Consulting Inc.: Request to Withdraw Rezoning
97-97
Application - 170 Ashburn Lake Road
16.4 Proclamation: Shinerama Saint John Week - Sept 2 -6, 2014
98-98
1
17. Committee of the Whole
17.1 Long Term Disability ( "LTD ") - Interest Arbitration
17.2 Donation of a Bench to Larche Memorial Park
18. Adjournment
9
100-100
City of Saint John
Common Council Meeting
Tuesday, September 2, 2014
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une r6union de Conseil communal, veuillez
contacter le bureau du greffier communal au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
4:30 p.m. 8th Floor Boardroom, City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Financial Matter 10.2(4)(c)
1.3 Financial Matter 10.2(4)(c)
1.4 Financial Matter 10.2(4)(c)
1.5 Financial Matter 10.2(4)(c)
1.6 Land Matter 10.2(4)(d)
1.7 Employment Matter 10.2(4)0)
1.8 Financial Matter 10.2(4)(c)
1.9 Nominating Committee 10.2(4)(b)
The City of Saint John
Seance du conseil communal
Le mardi 2 septembre 2014
18 h Salle du conseil
Comit6 pWnier
1. Ouverture de la seance
Si vous souhaitez obtenir des services en franrais pour une reunion du Conseil
communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862.
Chacun des points suivants, en totalit6 ou en partie, peut faire l'objet d'une discussion en
priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le
conseil /comit6 prendra une ou des decisions a cet 6gard au cours de la s6ance publique
16 h 30 — Salle de conference, 8e 6tage, hotel de ville
1.10 Approbation du proces- verbal — alin6a 10.2(4)b)
1.11 Question financiere — alin&a 10.2(4)c)
1.12 Question financiere — alin6a 10.2(4)c)
1.13 Question financiere — alin&a 10.2(4)c)
1.14 Question financiere — alin&a 10.2(4)c)
1.15 Question relative aux biens -fonds — alin&a 10.2(4)d)
1.16 Question relative a 1'emploi — alin6a 10.2(4)j)
1.17 Question financiere — alin6a 10.2(4)c)
1.18 Comit& des candidatures — alin6a 10.2(4)b)
Seance ordinaire
1.Ouverture de la s6ance, suivie de la priere
2. Approbation du proces- verbal
2.1 Proc&s- verbal du 18 aout 2014
3. Adoption de Vordre du jour
4. Divulgations de conflits dint& is
5. Approbation du conseil
5.1 Port City Hop concernant une demande de parrainage
(recommandation : fournir une subvention de 200 $)
5.2 Date propos &e pour la tenue d'une audience publique concernant les 139-
147, rue Prince Edward et les 36 -38, rue Exmouth (recommandation
figurant au rapport)
5.3 Entente avec les commerrants — Chase Paymentech Solutions
(recommandation figurant au rapport)
5.4 Lettre de 1'Institut national canadien pour les aveugles (INCA) en vue de
faire une presentation devant le conseil (recommandation : accepter a titre
informatif)
5.5 Acquisition du titre de la voie r6serv6e au service d'incendie pr&s de la rue
Alma Est (recommandation figurant au rapport)
5.6 Acquisition d'une servitude aupr&s de L'Eglise anglicane du Canada —
Eglise Saint Luke (recommandation figurant au rapport)
6. Commentaires presentes par les membres
7. Proclamation
7.1 Mois de sensibilisation au cancer de la prostate — septembre 2014
8. Delegations et presentations
9. Audiences publiques —18 h 30
9.1 Presentation du personnel : Projet de zonage visant le 431, avenue
Millidge
9.1.1 Projet de modification de 1'ArrW de zonage relatif au 431, avenue
Millidge
9.1.2 Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage
conform6ment aux conditions impos6es par Particle 39
10. Etude des arretes municipaux
10.1 Troisi&me lecture de 1'Arret6 sur 1'interruption de la circulation et la
fermeture des routes dans The City of Saint John
11. Interventions des membres du conseil
11.1 Assurance pour les administrateurs (mairesse suppl&ante Rinehart)
11.2 Enonc6 de mission (maire Norton)
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Politique sur 1'utilisation du parc de v6hicules
12.2 Contrat de gestion — Hilton et Trade & Convention Centre (point report&
lors de la r6union du 18 aout 2014)
13. Rapports deposes par les comit6s
14. Etude des sujets 6cart6s des questions soumises a Papprobation du conseil
15. Correspondance g6nkrale
16.Ordre du jour suppl6mentaire
16.1 Zoo Cherry Brook — Autorisation des demandes de permis de construction
et de d6rogation
16.2 Nom donne au terrain de baseball de Milford en hommage a Donnie
Dwyer
16.3 Brunswick Engineering and Consulting Inc.: Demande de retrait de la
demande de rezonage visant le 170, chemin Ashburn Lake
16.4 Proclamation: Semaine de la campagne Shinerama dans The City of Saint
John — du 2 au 6 septembre 2014
17. ComW pl6nier
17.1 Invalidit6 a long terme — Arbitrage d'un diff6rend
17.2 Don d'un banc pour le parc commemoratif Larche
18. Lev& de la s6ance
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014 /LE 18 AOUT 2014
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — AUGUST 18, 2014 - 6:00 P.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe,
MacKenzie, McAlary, Merrithew, Norton, Reardon and
Strowbridge.
- and -
W. Edwards, Acting City Manager / Commissioner of
Transportation and Environment Services; J. Nugent, City
Solicitor; C. Graham, Comptroller, Finance; J. Hamilton,
Commissioner Growth and Community Development; K. Clifford,
Fire Chief; J. Taylor, Common Clerk; P. Anglin, Deputy Common
Clerk.
Call To Order — Prayer
Mayor Norton called the meeting to order and Rev. Erik Kragland offered the opening
prayer.
2. Approval of Minutes
2.1 Minutes of August 5, 2014
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the minutes of the meeting of
Common Council, held on August 5, 2014 be approved.
Question being taken, the motion was carried.
3. Approval of Agenda
On motion of Councillor Strowbridge
Seconded by Councillor McAlary
RESOLVED that the agenda of this meeting be
approved with the addition of items 16.1 Bid No. 2014- 085103Q Bridge Street Sanitary
Sewer Installation; 17.1 Recommended Appointment to Police Commission; and 17.2
Recommended Appointment to Port Authority.
Question being taken, the motion was carried.
4. Disclosures of Conflict of Interest
Councillor Fullerton declared a conflict of interest with item 17.2 Recommended
Appointment to Saint John Port Authority.
5. Consent Agenda
5.1 That the letter from D. Larsen regarding the cessation of City provided services
to Beach Road be received for information.
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
RESOLVED that the recommendation set out in the
consent agenda be adopted.
Question being taken, the motion was carried.
6. Members Comments
Council members commented on various community events.
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014/LE 18 AOUT 2014
7. Proclamation
8. Delegations /Presentations
10. Consideration of By -laws
10.1 Third Reading of Zoning ByLaw Amendment — 55 Latimore Lake Road
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
RESOLVED that the by -law entitled, "By -Law
Number C.P. 110 -228 A Law to Amend the Zoning By -Law of The City of Saint John,"
amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel
of land having an area of approximately 40.6 hectares, located at 55 Latimore Lake
Road, also identified as being a portion of PID Number 00331330, from "RS -2" One and
Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home
Suburban Residential to "US" Utility and Service, be read.
Question being taken, the motion was carried.
The by -law entitled, "By -Law Number C.P. 110 -228 A Law to Amend the Zoning By -Law
of The City of Saint John," was read in its entirety.
On motion of Councillor Farren
Seconded by Councillor McAlary
RESOLVED that the by -law entitled, "By -Law
Number C.P. 110 -228 A Law to Amend the Zoning By -Law of The City of Saint John,"
amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel
of land having an area of approximately 40.6 hectares, located at 55 Latimore Lake
Road, also identified as being a portion of PID Number 00331330, from "RS -2" One and
Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home
Suburban Residential to "US" Utility and Service, be read a third time, enacted, and the
Corporate Common Seal affixed thereto.
Question being taken, the motion was carried.
Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -228 A Law to
Amend the Zoning By -Law of The City of Saint John."
10.2 Public Presentation — Municipal Plan Amendment 1808 Hickey Road
A Public Presentation was given for a proposed amendment to the Municipal
Development Plan which would re- designate, on Schedule A of the Plan, a parcel of land
with an area of approximately 14.5 hectares, located at 1808 Hickey Road, also
identified as being PID Nos. 00418491 and 55102628, from Rural Resource Area
(outside of the Primary Development Area) to Stable Area (within the Primary
Development Area), and also to re- designate, on Schedule B of the Plan, the same
parcel of land, from Rural Resource (outside of the Primary Development Area) to Stable
Residential (within the Primary Development Area).
11. Submissions by Council Members
11.1 Parking Surcharge (Councillor Merrithew)
On motion of Councillor Merrithew
Seconded by Councillor Farren
RESOLVED that Council refer to the Parking and
Transit Commissions the task of implementation of a parking surcharge on all parking
lots, public and private, in the City and that the surcharge be dedicated to the renewal of
the bus fleet.
Question being taken, the motion was carried.
11.2 Clarification of Statement (Councillor Farren)
Councillor Farren moved a motion, which did not receive a seconder, for the Mayor's
office to help clarify a statement made by Saint John Industrial Parks with respect to
acquiring land from the Province for in the Spruce Lake Industrial Park.
11.3 City Vehicles (Councillor Farren)
3
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014 /LE 18 AOOT 2014
Mr. Edwards advised that two reports will be presented to Council, a fleet policy for small
vehicles on September 2nd and the comprehensive Mercury Report on September 9t"
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that item 11.3 regarding City Vehicles
be tabled pending the forthcoming reports addressing fleet.
Question being taken, the motion was carried with Councillor Farren
voting nay.
11.4 Published List of Municipally Owned Facilities and Properties to the
Corporate Website (Councillors Norton and Fullerton)
On motion of Councillor Norton
Seconded by Councillor Fullerton
RESOLVED that the City Manager ppublish a list of
all City of Saint John municipally owned facilities and properties and leased space to the
corporate website.
Question being taken, the motion was carried.
11.5 Requests re Accessibility Policies (Mayor Norton)
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that Council request the City Manager
report back on the City of Saint John's current accessibility policies, committees,
departments, or individuals currently engaged in concerns regarding accessibility.
Question being taken, the motion was carried.
12. Business Matters - Municipal Officers
12.1 Award for Demolition of the Building at 167 -171 Prince William Street (PID
#11486)
C. McKie) and J. Hamilton discussed safety and timing of the demolition.
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -141: Award for Demolition of the Building at
167 -171 Prince William Street (PID #11486), the proposal of Gulf Operators Limited for
the demolition of the building at 167 -171 Prince William Street (PID #11486) be
accepted and that the Mayor and Common Clerk be authorized to execute the contract
completed in accordance with the said proposal and in the form submitted therewith.
Question being taken, the motion was carried.
9. Public Hearings 6:30 P.M.
9.1 Proposed By -Law Amendment Stop Up and Close: Spruce Avenue (1St and
2nd Reading)
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed by -law amendment to stop -up and close Spruce Avenue, by adding thereto
Section 237 immediately after Section 236, with no objections received.
The Mayor called for members of the public to speak against the proposed amendment
with Mr. David Griffin of Red Head Road addressing Council.
The Mayor called for members of the public to speak in favour of the proposed
amendment with no one presenting.
11
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014/LE 18 AOUT 2014
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that the by -law entitled, "A By -Law
Respecting the Stopping Up and Closing of Highways in the City of Saint John"
regarding Spruce Avenue, by adding thereto Section 237 immediately after Section 236
thereof, be read a first time.
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled, "A By -Law Respecting the Stopping Up and
Closing of Highways in the City of Saint John."
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the by -law entitled, "A By -Law
Respecting the Stopping Up and Closing of Highways in the City of Saint John"
regarding Spruce Avenue, by adding thereto Section 237 immediately after Section 236
thereof, be read a second time.
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled, "A By -Law Respecting the Stopping Up
and Closing of Highways in the City of Saint John."
12.2 Management Agreement - Hilton and Trade and Convention Centre
On motion of Councillor MacKenzie
Seconded by Councillor Strowbridge
RESOLVED that item 12.2 Management
Agreement - Hilton and the Trade and Convention Centre be tabled pending a report
back from the City Manager on revenue generation from sponsorship opportunities.
Question being taken, the motion was carried.
12.3 Separation of Storm Water from Sewer System
On motion of Deputy Mayor Rinehart
Seconded by Councillor Reardon
RESOLVED that the report M &C 2014 -135:
Separation of Storm Water from Sewer System be received for information.
Question being taken, the motion was carried.
12.4 City of Saint John Five -Year Capital Investment Plan for the GTF (Gas Tax
Fund) Administrative Agreement (2014 -2018)
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -136: City of Saint John Five -Year Capital
Investment Plan for the GTF Administrative Agreement (2014- 2018), the document
entitled City of Saint John Five -Year Capital Investment Plan for the GTF Administrative
Agreement (2014 -2018) be adopted.
Question being taken, the motion was carried.
12.5 Water and Sewerage By -Law
Consideration was given to a submitted report from the City Manager entitled "Water and
Sewerage By- Law ".
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that a by -law entitled, "By -Law
Number M -16 A Law to Amend a By -Law Respecting Water and Sewerage" amending
Section 2, Service Connections, be read a first time.
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014 /LE 18 AOUT 2014
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled, "By -Law Number M -16 A Law to Amend a
By -Law Respecting Water and Sewerage ".
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that a by -law entitled, "By -Law
Number M -16 A Law to Amend a By -Law Respecting Water and Sewerage" amending
Section 2, Service Connections, be read a second time.
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled, "By -Law Number M -16 A Law to Amend
a By -Law Respecting Water and Sewerage ".
12.6 Contract No. 2014 -10 - Sanitary Sewer Structural Lining - Various Locations
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -140, Contract No. 2014 -10 - Sanitary Sewer
Structural Lining - Various Locations be awarded to the Tenderer, Insituform
Technologies Limited, at the tendered price of $546,546.00 (including HST) as
calculated based upon estimated quantities, and further that the Mayor and Common
Clerk be authorized to execute the necessary contract documents.
Question being taken, the motion was carried.
12.7 Lease of Exterior Wall Facade and Penthouse Space at Admiral Beatty
Complex for Communications Antenna & Ancillary Equipment
On motion of Deputy Mayor Rinehart
Seconded by Councillor McAlary
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -142: Lease of Exterior Wall Facade and
Penthouse Space at Admiral Beatty Complex for Communications Antenna & Ancillary
Equipment:
1) The City of Saint John enter into a lease with Saint John Non Profit Housing
Incorporated for the north exterior face of the penthouse located on the roof of the
Admiral Beatty Complex, said building being located on Service New Brunswick Parcel
Identifier Number 00009548, together with the northwest portion of the interior of the 1 st
level of the said penthouse, such interior space being approximately 8.5 square metres,
upon the terms and conditions, and in the form as attached to M &C 2014 -142; and
2) That the Mayor and Common Clerk be authorized to execute the necessary
documents.
Question being taken, the motion was carried.
12.8 2014 Fleet Replacement - Tender Awards - Phase III
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -143: 2014 Fleet Replacement - Tender
Awards - Phase /ll, Common Council award the tenders as follows:
1) One (1) 14 cubic yard sanitation packer at a total cost of $143,161.29 plus HST to
Haul -All Equipment Systems;
2) Three (3) municipal sidewalk tractors and attachments at a total cost of $306,275.01
plus HST to Saunders Equipment Ltd.;
3) One (1) tandem dump truck at a total cost of $140,760.00 plus HST to Universal
Truck and Trailer; and
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014/LE 18 AO(JT 2014
4) Two (2) backhoe /loaders with extended booms at a total cost of $186,766.28 plus
HST to Strongco Corporation
Question being taken, the motion was carried.
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
16. Supplemental Agenda
16.1 Bid No. - 2014- 085103Q Bridge Street Sanitary Sewer Installation
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -144, Bid No. 2014- 085103Q: Bridge Street
Sanitary Sewer Installation be awarded to the low Tenderer, Galbraith Construction Ltd.
at the tendered price of $101,031.49 (including HST) as calculated based upon
estimated quantities, and further that the Mayor and Common Clerk be authorized to
execute the necessary contract documents.
Question being taken, the motion was carried.
17. Committee of the Whole
17.1 Recommended Appointment to Police Commission
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that as recommended by the
Committee of the Whole having met on April 15, 2014, the following appointment be
made:
City of Saint John Board of Police Commissioners: to appoint Brian Boudreau to the
Board of Police Commissioners for a three year term from August 18, 2014 to August
18, 2017.
Question being taken, the motion was carried.
(Councillor Fullerton withdrew from the meeting)
17.2 Recommended Appointment to Port Authority
On motion of Deputy Mayor Rinehart
Seconded by Councillor Merrithew
RESOLVED that as recommended by the Committee of
the Whole, having met on August 18, 2014 the following appointment be made:
Saint John Port Authority: to appoint Kathy Craig for a three year term from August
18, 2014 to August 18, 2017.
Councillor Farren, spoke against the motion, stating that it was Council Policy to appoint
board members to one board only.
Deputy Mayor Rinehart, spoke as Chair of the Nominating Committee outlining the
process used to select the successful candidate. The following measures were followed:
Advertised in the paper
• Applied the skills matrix criteria provided by the Port Authority
• Reviewed the letter received from minister requesting a skill set
• Reviewed the new applications received via the website and existing applications
• 11 received a first cut, 5 were short listed; 4 interviewed, I recused themself
because of a work conflict
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COMMON COUNCIL /CONSEIL COMMUNAL
AUGUST 18, 2014 /LE 18 AOUT 2014
4 were interviewed, the standard questions were scored
Final recommendation was provided to Council
Committee chose not to use the "notwithstanding clause" because they felt the
position was too high profile and the work too rigorous to sit on two boards, the
successful applicant would be required to be removed from service on existing
boards and serve exclusively on the Port Authority
Question being taken the motion was carried with Councillors Farren, Lowe,
McAlary and Norton voting nay.
(Councillor Fullerton re- entered the meeting)
18. Adjournment
On motion of Councillor Strowbridge
Seconded by Councillor Norton
RESOLVED that the Common Council meeting of August
18, 2014 be adjourned.
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 7:02 p.m.
Mayor / maire
Common Clerk / greffier communal
n.
1' .
Attn: City of Saint John
Re: Presenting Sponsor for Port City Hop
T Y
As your organization is that representing the people, history and culture of Saint John, I wish
to include you in this event. After much planning and a change in format, I'm proud to seek
your support of the Port City Hop, as Presenting Sponsor.
It has never been easier to get your business in front of more than 700,000 people at once.
The Port City Hop is a hybrid event; mixing social media, local culture and entertainment. At
the inaugural event, over 60 people packed into the Saint John Ale House Pub, churning out
valuable online conversation toward an engaged audience on social networks such as
Twitter, Facebook, Vine and Instagram.
In 2014, the experience will be different. With the support of Discover Saint John, the event
will take on a mobile nature as it begins. On September 6, participants will tour the City of
Saint John in a bright pink double- decker bus. At each stop on the tour, event attendees will
be encouraged to and will also organically take photos, video and post to social networks of
their experience. The event will end with a wrap party, featuring a new album release by
local musician Wayne (Hansen. We expect attendance to reach approximately 150 to 200
people, in 2014.
The benefit to you as a sponsor, is the access to the Port City Hop's audience as well as the
buzz created leading up to the event. Not only does your company have the opportunity to
be seen by an incredible number of social media users, you also have the ability to engage
with that audience and turn those engagements into new fans, followers and potential sales
leads. The sponsorship levels for the 2014 Port City Hop are included in this package. If your
company would like to take advantage of this sponsorship opportunity, please contact me at
your earliest convenience.
Kindest Regards,
Mark Burnett
Port City Hop Organizer
Phone: (506) 609 -6699
Email: mark@ithappened here. ca
Twitter: www.twitter.com /burnettisms
Web: www.ithal2penedhere.ca /hoo
A
R
2014 Port City Hop Sponsorship Levels
Presenting Sponsor - $1000
- Organization logo featured prominently on event banners, signage and event materials
- Full size advertisement space on event map 8.5 inches x 5 inches (all in attendance receive this)
- Company name and social media profiles mentioned alongside event name in all communications
(Example: Port City Hop presented by XYZ Company)
- Recognition as presenting sponsor in all media releases and interviews
- Company name or logo featured prominently on event tickets
- Mention by the Master of Ceremonies at all speaking points during the event
- 15 tickets to the Port City Hop wrap party ($150 value)
Event Sponsor - $240
- Organization name, social networks and logo featured on event map (all in attendance receive this)
- Logo featured on event posters, distributed throughout the City of Saint John
Mention by the Master of Ceremonies at select speaking points during the event
- Mention of your social media profiles during the event
- Mention of your company in all media releases and select interviews
- 4 Tickets to the Port City Hop wrap party ($40 value)
Door Prize Sponsor - Minimum $50 prize value
- Customized social posts directed to your business during the event
- Inclusion of the URL of your social media profiles on the event map (all in attendance receive this)
Location points for your place of business on the event map
10
M &C -2014 -147
August 21, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
City of Saba John
SUBJECT: Proposed Public Hearing Date - 139147 Prince Edward Street &
36 -38 Exmouth Street
As provided in Common Council's resolution of August 3, 2004, this report indicates
the rezoning and Section 39 amendment applications received and recommends an
appropriate public hearing date.
Details of the applications are available in the Common Clerk's office and will form
part of the documentation presented at the public hearings.
The following application has been received.
Name of
Location Existing
Proposed
Reason
Applicant
Zone
Zone
Saint John
139 -147 Prince 111W -1F"
`B -2" or
To permit a
Community
Edward Street &
CG
building for non-
Loan Fund
36 -38 Exmouth Street
profit organi-
Inc•
zations, micro -
enterprises and
social enterprises
RECOMMENDATION:
That Common Council schedule the public hearing for the rezoning application of the
Saint John Community Loan Fund Inc. (139 -147 Prince Edward Street/36 -38
Exmouth Street) for Monday, September 29, 2014 at 6.30 p.m. in the Council
Chamber, and refer the application to the Planning Advisory Committee for a report
and recommendation.
Respectfully submitted,
Jacqueli �amilton, C IP, RPP
Commissioner
Growth and Community Development Services
JH /r
11
dy-
J. k Wo' ods, C A
Ci Manager
REPORT TO COMMON COUNCIL
M & C 2014 -149
August 25, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Merchant Agreement — Chase Paymentech Solutions
BACKGROUND:
City of Saint John
In November of 2008, the City entered into an agreement with Chase
Paymentech Solutions, on behalf of the Bank of Nova Scotia, to process
payment card (Debit, Visa, and MasterCard) transactions for the City of
Saint John. The existing Merchant Account currently includes
transactions from the Finance Department, Building Inspection, Parking
Commission, Municipal Operations and Saint John Police Force.
The Saint John Transit Commission opened their new location in July
2009 and after a few years of operation in the new facility, there is a need
to offer citizens different methods of payment (Debit, Visa, and
MasterCard) for transactions such as purchase of bus passes and tokens,
bus charters and bus servicing due to the increase in foot traffic in the new
location. Presently they are only able to accept cash or credit cards with
transaction validation by phone with Chase Paymentech.
In order to facilitate the acquisition of such equipment, we need to enter
into a new agreement with Chase Paymentech. Details of the Merchant
Account can be found in the attached Merchant Agreement Addendum
and Schedule A to Merchant Agreement Assumptions and Fees.
ANALYSIS:
This Merchant Application and Agreement was previously reviewed by the
Legal Department and they have indicated that there are no major
concerns arising from their review of the existing agreement.
12
M & C — 2014 -149
August 25, 2014
RECOMMENDATION:
WM
RESOLVED that Common Council authorize the Mayor and Common
Clerk to execute the attached agreement between The City of Saint John
and Chase Paymentech Solutions respecting the use of a debit machine
for the Saint John Transit Commission.
Respectfully submitted,
Gregory J. Yeomans, CGA, MBA
Commissioner of Finance and Administrative Services
J. Patrick Woods, CGA
City Manager
13
CHASE 0'"
Paymentech
MERCHANT AGREEMENT ADDENDUM:
ADDITIONAL LOCATION !SERVICES
MERCHANT LEGAL NAME: City of Saint John ( "Merchant," "you" or "your"): As the person signing below on behalf of the Merchant, I certify that
I am duly authorized to sign this Addendum on behalf of the Merchant.
individual signature ( #1 from application) Title
Pnnt Name
Date
Individual S'.gnature ( #2 from application) Title
Print Name
Date
"Personal information is collected, used and d;sclosed as descr"ned herein and in accordance Wth our Ulcab.e Privacy Poiiey (available at w. w:.chasepaymentech.ca or upon request) cr otherwise as permitted by
law. - Trademark of Chase Paymentech Solutions, LLC. Chase Paymentech Solutions authorized user. T- Trademark of Chase Paymentech Solutions, LLC. Chase Paymentech Solut:ons authorized user.
v. 1112612
MCC: REFERRAL SOURCEIASSOCIATION NUMBER, SELF REFERRAL NUMBER: 0055 SALES REPRESENTATIVE'. DANINE.FERGUSON
SALES REP ID: TELEPHONE NUMBER: 889.595.4999 CORPORATE NO. 1329256 EXISTING MERCHANT NUMBER:
PROCESSING • UIPMENT REQUESTED
ADDITIONAL LOCATION: IR ADDITIONAL SERVICE: ❑ I PREFERRED LANGUAGE: ❑ ENGLISH ❑ FRENCH
PAYMENT INSTRUMENT ACCEPTANCE REQUESTED (SELECT ALL THAT APPLY): ® VISA ® MASTERCARD ® INTERAC ® VISA DEBIT ® MAESTRO ❑ MASTERCARD DEBIT
❑ AMERICAN EXPRESS AND JOB ❑ AMERICAN EXPRESS IF APPLICABLE, ENTER AMERICAN EXPRESS # ❑ PRIVATE LABEL:
❑ DISCOVERt CREDIT IF APPLICABLE, ENTER DISCOVER # TDis04ver include the following card products and types: Discover Diners Club IntemaFonal China UmcnPay BCcard and DnaCard
EQU €PMENT TYPE ® RENT []PURCHASE ❑ LEASE ❑ REPROGRAM CURRENCY: ® CANADIAN ❑ U.S. ❑ BOTH CANADIAN AND U.S.
INFORMATION* MERCHANT
BUSINESS LEGAL NAME
IS YOUR BUSINESS SEASONAL?
City of Saint John
El YES Z NO
MAILINGlBILLINGADDRESS
CITY
PROVINCE
POSTAL CODE
One Peel Plaza, PO Box 1971
Saint John
NB
E2L 4L1
TELEPHONE NUMBER FAX NUMBER
GST NUMBER
TOTAL # OF LOCATIONS
506.6483200 1
I
MFRCHANT'DOING BUSINESS AS' NAME
BUSINESS START DATE
HOW LONG AT THIS LOCATION
Saint John Transit Commission
LOCATION ADDRESS
CITY
PROVINCE
POSTAL COD£
55 McDonald St,
Saint John
NB
122J OC7
TELEPHONE NUMBER
PRIMARY MERCHANT CONTACT
E -MAIL ADDRESS
506.658 4710
Anne Drew
anne.dreA gsaintjohn.ca
TYPE OF OWNERSHIP: ❑ SOLE OWNERSHIP ❑ PARTNERSHIP ❑ LLC ❑ PUBLIC CORP ❑ PRIVATE CORP ❑ NON- PROFIT CORP ®. GOVERNMENT CORP
TYPE OF BUSINESS: O RETAIL Cl WHOLESALE ❑ RFSTF URANT ❑ LODGING ❑ MAIL ORDER ❑ TELEPHONE ORDER ❑ CONVENIENCE STORE
❑ CONVENIENCE STORE WITH GAS ❑ INTERNET ❑ BUSINESS TO BUSINESS ❑ HOME -BASED ❑ OTHER (SPECIFY)
LIST ALL WEBSITE ADDRESSES: www.salnt]ohn.Ga
DESCRIBE THE MERCHANDISE SOLD OR SERVICE PROVIDED metro bus passess
DELIVERY METHOD FOR STATEMENT:
DELIVERY METHOD FOR CHARGEBACKS.
❑ MAIL: ❑ ADDRESSIBILLING ADDRESS ❑ LOCATION ADDRESS
❑ MAIL: ❑ ADDRESSIBILLINGADDRESS ❑ LOCATION ADDRESS
❑ EMAIL:
❑ Fes'.
SALES DEPOSIT
•
'x,,Annual Credit Card Sales Generated b % of customer orders delivered 1n:
y 0 days 100%
Number of days to prepare shipments for delivery to customer Q days
Mailffetephone %
1 to 7 days b
Intemet % 8 to 14 days
MastalCardl Visa Sales are deposited ❑ Date of Order 9 Date of Delivery ❑ Other
Card Svdped 1000 15 to 30 days '•
Hand Keyed /Face to Face IV; More than 30 days
Has there been a change to your refund policy since initial application? Yes ❑ Nog
Total: 100% Total T 100%
If yes, please explain.
OWNERS AND
(Ownership must be equal to or than
OFFICERS
51% -Add additional sheets as necessa
greater
i, NAME
2. NAME
TITLE PERCENT OF OWNERSHIP °;
TITLE PERCENT OF OWNERSHIP %
. RESIDENCE ADDRESS
RESIDENCE ADDRESS
. CITY
PROVINCE
CITY
PROVINCE
POSTAL CODE
HOME TELEPHONE
POSTAL CODE
HOME TELEPHONE
DATE OF BIRTH (mmlddlyear)
SIN # (OPTIONAL)
DATE OF BIRTH (mmlddlyear)
SW It (OPTIONAL)
HAVE YOU EVER FILED FOR BANKRUPTCY[] YES ❑ NO
HAVE YOU EVER FILED FOR BANKRUPTCY ❑ YES ❑ NO
CREDIT INFORMATION
CANADIAN DOLLARS ANNUAL
US DOLLARS ANNUAL
VISA CREDIT VOLUME: $48,356.00
CREDIT AVERAGE TIOKFT SIZE $596.00
VISA OR VOLUME: $
CREDIT AVERAGE TICKET SIZE $
MASTERCARD CREDIT VOLUME: $20,000.00
MAST ERCARDCR VOLUME', $
DEBIT VOLUME $16,000.00
TOTAL CREDIT VOLUME: $
TOTAL DEBIT /CREDIT VOLUME: $83,356.00
This Addendum supplements, and is hereby incorporated into and made a ,part of, the merchant agreement between Paymentech and Merchant (the "Merchant
Agreement') and is effective on the earlier of (1) our acceptance hereof (as evidenced by the execution of the Addendum by us) or (ii) your first processing date for
the applicable additional location or service(s), and shall continue in accordance with the terms of the Agreement. This Addendum, and the rights and obligations
of the parties hereunder, are expressly made subject to the terms and conditions Contained in the Merchant Agreement. Under the terms of this Addendum,
Paymentech will be the sole provider to Merchant of the services necessary to authorize, process and settle alt of Merchant's credit and debit transactions as
requested by Merchant in this Addendum and/or at the additional location set forth in this Addendum and in the Schedule A to this Addendum.
MERCHANT LEGAL NAME: City of Saint John ( "Merchant," "you" or "your"): As the person signing below on behalf of the Merchant, I certify that
I am duly authorized to sign this Addendum on behalf of the Merchant.
individual signature ( #1 from application) Title
Pnnt Name
Date
Individual S'.gnature ( #2 from application) Title
Print Name
Date
"Personal information is collected, used and d;sclosed as descr"ned herein and in accordance Wth our Ulcab.e Privacy Poiiey (available at w. w:.chasepaymentech.ca or upon request) cr otherwise as permitted by
law. - Trademark of Chase Paymentech Solutions, LLC. Chase Paymentech Solutions authorized user. T- Trademark of Chase Paymentech Solutions, LLC. Chase Paymentech Solut:ons authorized user.
v. 1112612
APPROVED: CHASE PAYMENTECH SOLUTIONS ( "Paymentech ", 'we', "our", 'us ") for itself and an behalf of The Bank of Nova Scotia for the purposes of
Visa acceptance and JPMorgan Chase Bank, N.A. for the purposes of MasterCard acceptance.
Date: � 1 i r� 1
'Personal tniamiae.on is corseted, used and disdosod as dcsetibod herein and in -r ePFd,CA 4, Privacy pahcy (avaiiatdp a'. vrnn.v or o!ne .ins¢ as pr",ltad by
�8W. -Tmdo +nark of Chase Paymentech Solutions, U0. Cnae llay,r nie,,+Sniutans aufh+snx -d user. "'irsdrerra�rk of Chase Paymenieer: Sa;- ;tinny, LLC, Ghase Payr:�ertcsch Spfu:ion5 authar�xCd user.
v. 71�201�.
It;nase raymen[ecn bomucins - t;AV Schedule A to Merchant Agreement)
Saint John Transit Commission Assumptions and Fees!
Assumptions
MasterCard /Visa Sales Volume
Average Transaction Size
Chargeback %
Number of Locations
Number of Debit Card Transactions
Foreign Card Volume Estimate
Return Volume Estimate
Fees
1. Initiation and Service Fees:
Annual Fee (per location)
Application Fee
Pin Pad Key Injection Fee
Monthly Admin Fee (per location)
Transaction Fees:
Internet Product:
Setup Fee (per location)
Monthly Fee (per location)
Transaction Fee
Wireless Product:
Setup Fee (per terminal)
Monthly Wireless Network Fee (per terminal)
Safetech Encryption:
Setup Fee (per terminal)
Transaction Fee
............... ............................... ................. $68,356
$596
0.025%
............................................................................... ...............................
1
375
2.00%
2.00%
NIA
$0.00
..................................................................................... ...............................
NIA
NIA
N/A
. ..................... ............................. .
NO
..
N/A
NJA
......................... ............................... NIA
NIA
NIA
.......................... ...............................
NIA
Settled Visa Per Item Fee (Sale + Return)
Settled MasterCard Per Item Fee (Sale + Return)
..... _
....................................................... ...............................
Return Transaction Per Item Fee - Visa
................................................................... ...............................
Return Transaction Per Item Fee - MasterCard
MasterCard International Transaction Processing Fee"
American Express Per Item (Sale + Return)
Discover I JCB I Private Label Per Item (Sale + Return) ............. ....... ...............................
Interac Debit Per Item (Sale + Return)
Maestro Debit Per Item (Sale + Return)
Settled Visa Debit and Visa Debit Standard Per Item Fee (Sale +Return)
......................... ...............................
Interac Onfine Per Item (Sale + Return)
.............................. ............................... .............................
Small Ticket Transaction Fee (may vary depending on average ticket size)
... ...............................
Pass- Through of Payment Brand Fees (including, without limitation, Interac switch fee, Interac online
acquirer service fee and any other Payment Brand fees)
Fee for the processing of international transactions as def€ €red by MasterCard
3.Authorization Fees:
Voice Authorization
MasterCard I Visa Authorization
Merchant Signature: X Date:
92651.22020140723092941 (Month 1 Day I Year)
16
No
$0.500
N/A
4. Gift Card Fees:
Gift Card Program None
Monthly Plan Fee (per location) NIA
............. ...............................
Monthly Gift Card Only Merchant Fee (per location) NIA
Authorization Fee'
.......................................... ............................... .
Block Activation 'Fee (per card) $
...................
Setup Fee (per location) NIA
00
, e" r .... fil.e...................................... ...............................
3rd Party Card Data File Fee (per card - Minimum y1 per ) NIA
Web Balance Inquiry q ry Setu p Fee (per branded application) � NIA
......................................... ...............................
Web Balance Inquiry Monthly Fee (per branded application) N/A
Cards, Packaging & Point -of- purchase marketing materials are available and priced on a per run basis, based on curre9t rates. These rates are shown on the (3ifl Card Materials Order Form.
You are required to purchase your stored value cards from us. You must process all your stored value card transactions with us for at least 3 years from the effectve date of this Agreement
(the'Term'). If you terminate this Agreement prior to the expiration of the Term, you agree to pay as liquidated damages an amount equal to the CA Card fees you paid us the previous month
times the months remaining in the Term. Such amount will be funded, to the extent possible, according to the same methods for collecting amounts duo under Section 4.5 of this Agreement
5. Reporting Options:
Resource Online Monthly Fee
6. Discount Information
MasterCard /Visa Credit Discount Rate On Gross Sales
NIA
MasterCard Rate
1.77
Visa Rate
1.92
MasterCard Assessment Fee
0.10
Visa Assessment Fee
0.10
MasterCard Cross Border Assessment Fee*
0.40
Visa International Service Fee
0.50
Visa Cross Border Assessment Fee - Multi Currency
0.40
Visa Cross Border Assessment Fee - Single Currency
0.80
Non - Qualified Transaction Processing Fee 0.370%
.......................................................................... ...............................
Non - Qualified Interchange ** Yes
Target Qualification Level - MasterCard Domestic Consumer Electronic Rate
Target Qualification Level - Visa Domestic Consumer Electronic Rate
* Fee assessed for cross- border transactions for non- Canadian issued MasterCard, Cirrus, or Maestro credit or debit transactions acquired from Canadian merchants and submitted to
MasterCard.
*" The above credit discount rates are based on the assumption that all transactions wi!I qualify at the Target Qualification Level set out above. For example, transactions must meet certain
qualification criteria established by Visa and MasterCard for your Target Qualification Level in order to receive the Merchant Discount Rate. For each trarisaclion not qualifying at the Target
Qualification Level, we will charge you both the Merchant Discount Rate and additional foals) calculated as described below under the heading "Aciddionai Information About Your Fees."
Visa Debit Discount Rate On Gross Sales
Visa Debit Rate " ** 0.350%
Visa Debit Standard Rate *' ** 1 1.4505
Visa Debit Assessment Fee I 0.100°°
— Applies to Vlsa Debit transactions inserted or tapped at the point -of -sale
— Applies to Visa Debit transactions other than inserted or tapped transactions (including, without limitation, card- not - present or any promium dobit cards)
Interac Debit Discount Rate On Gross Sales
Interac Online Discount Rate On Gross Sales
NIA
NIA
Pass - Through of Payment Brand Fees (including, without limitation, credit & debit interchange, assessments
and any other Payment Brand tees) No
Discount Frequency: Monthly
7. Monthly Equipment Fees:
Equipment Type
Verifone Vx520 vv/ Vx820 Pinpad
Imprinter
Quantity
1
1
Merchant Signature: X Date:
92651,22020140 72 3092941
17
(Month I Day 1 Year)
&. Equipment Accessory Pricing:
Accessory Type
9. Processing Fees:
10. Others:
Minimum Monthly Discount Fee (for each of Visa & M
Chargeback Processing Fee (per chargeback)
Statement Fee
One time fee
Other monthly fee
Terminal Set -up Fee (per terminal)
On -site Equipment Installation Fee
On -site Wireless Consultation Fee (per location)
Interac Online I Acxsys Testing and Technical Support
ADDITIONAL INFORMATION ABOUT YOUR FEES
Interchange
Quantity Per Unit
.................... ...............................
NIA
NIA
.......................................... ............................... NIA
NIA
NIA
.................................................................................... ...............................
$10
.Sae............... ............................... $10.0
ment only NIA
..................................................................................... ...............................
NIA
..... ................................................................................... ...............................
NIA
$25.00
.......:.....................-_.............,................................... ............................... NIA
NIA
NIA
A significant amount of the fees that we charge you for processing your credit card transactions represent charges that we must pay to the card issuing banks (or that are otherwise
charged to us by MasterCard and Visa) under MasterCard and Visa (the "Payment Brands") rules. These charges are often referred to as" Interchange fees" or simply
"Interchange ". Interchange fees are set by the Payment Brands based upon a series of Interchange levels that they establish and modify from time to time. Thus, the Interchange
fee charged for a given transaction depends on the Interchange level applicable to that transaction; and that Interchange level depends on a number of factors established by the
Payment Brands, such as the type of card presented, specific information contained in the transaction, how and when the transaction is processed, your industry and other factors.
For a transaction to qualify at any specific Interchange level, the applicable qualification criteria must be met. Note that the Payment Brands may add new Interchange levels and
change the Interchange rates and qualification criteria for existing Interchange levels.
Merchant Discount Rate and Target Qualification Level
Every credit card transaction will be charged the Merchant Discount Rate. Paymentech has set your Merchant Discount Rate based on the assumption that your transactions will
satisfy the criteria established by the Payment Brand rules to meet the Target Qualification Level set forth above. The Target Qualification Level is the Interchange level that we
expect to apply to your transactions. It is determined based on the type of transactions you submit and how they will most likely be processed. However, it is possible that some of
your transactions will be processed at a higher Interchange level, resulting in higher Interchange fees for your business. This may occur because those "Non- Qualified Transactions"
do not meet the criteria to quality at your Target Qualification Level. Such transactions are subject to fees in addition to the Merchant Discount Rate (see "Non - Qualified
Transactions" below).
Non - Qualified Transactions
Non - Qualified Transactions will be downgraded by the Payment Brand, resulting in higher Interchange fees. For processing such Non - Qualified Transaction, we will charge you: (a)
the Merchant Discount Rate; (b) an additional fee (the "the Non - Qualifying Amount') equal to the difference between the Interchange fee associated with your Target Qualification
Level and the Interchange fee for the Interchange level at which the Non - Qualified Transaction was actually processed, and to the extent applicable, depending on the nature of your
pricing with us or your program eligibility (c) a Non - Qualified Transaction Processing Fee (which is calculated as a percentage of the amount of the Non - Qualified Transaction). The
combined total of the Non - Qualifying Amount and the Non- Qualified Transaction Processing Fee will appear on your statement.
Merchant Signature: X
Date:
92651.22020140723092941 (Month 1 Day/ Year)
e.
1i 1ti �Jf
August 15, 2014
Saint John Common Council
C/o Common Clerk's Office
Stn Floor, 15 Market Square
Saint John City Hall
E2L 41_1
Saint John Common Council:
incait
v- ca u -j+ Rio to pMe
I am writing to follow up on my request to present to Common Council. Given your decision on
August 5t" not to hear a presentation from CNIB, I would like to submit the following in writing for your
consideration.
CNIB still holds the position that Saint John Transit should not charge full fare to blind or partially
sighted transit users until the service is accessible to them. As that concession has been eliminated
as of July 1St, a plan to make Saint John Transit accessible for riders with vision loss must be put in
place to address the barriers that currently exist.
CNIB has had initial meetings with Saint John Transit and is committed to working closely with transit
officials to ensure that accessibility concerns are addressed. CNIB can provide consultation on
signage, accessibility products, driver training and best practices, and hopes Common Council will
encourage Saint John Transit to make these improvements a priority. Removing barriers and
providing accessible service will require a financial investment as well. Some initiatives, like driver
training and free fare for guides, can be implemented quickly for little cost, other improvements will
require a greater investment and could be phased in over time. CNIB is asking that Saint John
Transit, with input from CNIB, develop an implementation plan with timelines and budget, to
show its commitment to providing equitable service to individuals who are blind or partially
sighted.
Although Common Council has decided that these concerns should be left to the transit
Commission to decide on, there is a role for elected officials in ensuring the City of Saint
John is equally accessible to all residents and visitors who have a disability. When
making decisions on municipal services, transit, government buildings, or any other
public service in your city, inclusiveness and equality should be considered a priority.
Although 38 individuals have identified as being regular transit users, research shows
there are thousands of individuals in Saint John who have vision loss that affects their
day -to -day life. There are many more residents who are impacted by another disability.
CNIB is very pleased to see that the City of Saint John is committed to developing an
accessibility policy with input from disability groups. We look forward to being a part of
that discussion through our involvement with the SJAAC.
19
As CNIB moves ahead with its work with Saint John Transit, I will inform council of our
progress and ask that you support efforts to make the changes necessary for riders with
vision loss to travel safely and independently. Residents of Saint John who are blind or
partially sighted feel councilors have not been willing to hear their concerns. CNIB will
continue to work with consumer groups and citizens who ask for our support to raise
awareness and promote inclusiveness in their city.
If you have any questions or would like to better understand the issues facing Saint John
residents with vision loss, I am happy to provide additional information or meet with you
at any time.
Thank you,
1 t''
Denise Coward
Provincial Director, CNIB
506.857.4240 ext. 5612
denise.coward @cnib.ca
20
REPORT TO COMMON COUNCIL
M &C- 2014 -37
August 25, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Acquiring of Title to Fire Lane off Alma Street East
BACKGROUND:
=9y
City of Saint John
In 2011, Dobbelsteyn Care Home Ltd. received approval from Council for
rezoning of the property situated at civic #245 Mount Pleasant Avenue East to
allow for the construction of a senior special care facility. The project is now
completed and is in operation.
The owner /operator of this facility has recently acquired four narrow properties
situated to the north of this facility, located off Alma Street East, which are
separated from the present care facility by an existing 4.5 metre (15 foot) wide
Fire Lane. The proponent has requested that the City consider acquiring title to
and thereafter conveying a portion of the fire lane to the Proponent, as shown on
an attached map. It is Dobbelsteyn's desire to acquire the portion of fire lane for
the purpose of constructing a significant expansion to their existing facility.
They are well aware that prior to any expansion to their facility, they must apply
for and receive approval for rezoning of these four properties, including the
portion of fire lane. However, Dobbelsteyn has no authority to request rezoning
of the portion of fire lane unless they own it. Therefore, the request to close and
acquire a small portion of the fire lane is their first step for their intended
expansion.
ANALYSIS
City Policy
A "fire lane" or "service lane ", in the City of Saint John, is a lane having a width
of 15 feet more or less shown on any subdivision plan filed in the Saint John
County Registry Office prior to the coming into force of the Community Planning
21
M &C- 2014 -37 -2-
August 25, 2014
Act in the early 1960s, the intended use of which is not designated on the plan and
the title to which has not been acquired by adjacent owners.
There is private legislation which enables the City to acquire title to such lands —
see An Act to Amend an Act to Authorize the City of Saint John to discontinue or
temporarily close up Public Streets within The City of Saint John when
Necessary, S.N.B. 1970, c. 62, s. 4.
By resolution dated October 22, 1979, Common Council adopted a policy which
addresses the matter of petitions by owners abutting a "Fire Lane ". The policy is,
and the practice has been, that the City will only entertain the prospect of
acquiring title to such a lane if all abutting owners agree in writing to accept
deeds accounting for the entire lane and to pay a deposit covering all associated
costs (publication, survey, deed preparation).
The process of acquiring title to the lane involves the City publishing a notice of
its intention to acquire title to a fire lane in a local newspaper once per week for
five (5) consecutive weeks. Once advertisement is completed, two- thirds of the
total membership of Council must vote in favour of acquiring title to the lane, in
order for title to vest in the City. If title does vest, it vests subject to any existing
easements expressly granted to or otherwise acquired by the adjoining lot owners.
Subject Portion of Fire Lane
The fire lane as shown on the attached map satisfies all of the above noted criteria
set out in the policy, which allows the City to seek ownership of the specified fire
lane. Dobbelsteyn owns the property located on either side of the relevant portion
of fire lane, therefore no other property owners need be approached regarding
their interest in acquiring a portion of this lane.
It is the policy of the City that the total fire lane must be closed. This policy is in
place so that the City is not left owning remnants of the fire lane because
adjoining property owners are not willing to acquire their portion. In this
instance, it is proposed that only the highlighted portion be closed. Dobbelsteyn
owns the lands abutting on either side of the lane. There would remain a
continuous fire lane running along the rear of the properties bearing civic numbers
162 -178 Bellevue Street, 245 and 257 Mount Pleasant Avenue East, 170 -172 and
182 Park Avenue and 167 -179 Alma Street East contained in this block of land
running from Park Avenue to Bellevue Street. Staff considers this fire lane to
continue to serve the residents in this area.
As described above, Dobbelsteyn is seeking a deviation from the policy to convey
only a portion of the fire lane. In order to protect the interests of the City; the
City Solicitor has required the proponent to sign a Release and Indemnity to
absolve the City from any deviation from the above described City policy.
22
M &C- 2014 -37
August 25, 2014
Cost to Close Fire Lane
-3-
As noted earlier in this report, the adjoining land owner(s) are responsible for all
costs pertaining to the closure of a fire lane. It is the policy of the City not to
require market value for the fire lane or portion thereof to be transferred to an
adjoining owner as the fire lane is only acquired by the City for the purposes of
conveying it to a third party. The proponent has agreed to the Terms and
Conditions (see attached) to facilitate the closure and conveyance of the specified
portion of fire lane to Dobbelsteyn Care Home Ltd., and has submitted a cheque
in the amount of $6,200.00 which represents staff's estimate of the cost associated
with the City acquiring title to and conveying the fire lane.
Once the advertising process is completed, staff will bring a report to Council on
Tuesday, October 14t', 2014 that will include any comments, questions or
concerns raised by neighbouring property owners concerning the fire lane.
If Council is in agreement, the following recommendation will facilitate the City
acquiring title to the specified portion of fire lane as shown on the attached map.
RECOMMENDATIONS
That the Common Clerk be authorized to commence the necessary advertisement
regarding Common Council's intention to pass a resolution acquiring title to that
portion of a Fire Lane depicted on a sketch attached to this M & C No. 2014 -37;
and further, that the cost of advertisement be born by Dobbelsteyn Care Home
Ltd.
Respectfully submitted,
Curtis Langille, BA
Real Estate Officer
Gregory J. Yeomans, CGA, MBA
Commissioner
Finance and Administrative Services
Attachment
CL /c
23
Brian Irving, BBA
Manager Real Estate
Patrick Woods, CGA
City Manager
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REPORT TO COMMON COUNCIL
M &C- 2014 -111
August 22, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
=9y
City of Saint John
SUBJECT: Easement Acquisition from Anglican Church of Canada — Saint
Luke's Church
BACKGROUND:
In 1986, there was a land exchange between the City and the Anglican Church of
Canada, where the City was to have conveyed Parcel "17" (now identified as PID
#55039077) to the Church and in return the City acquired land for the purpose of
realigning Lansdowne Avenue. The executed deed for Parcel "17" was delivered
to the Church but was never registered. Recent discussions with representatives
of the Church suggest that the said Deed has been lost or misplaced. Although
Service New Brunswick shows the City as being the owner of this parcel, it was
clearly intended for the title to the lands to pass to the Church.
ANAT,YSTS
Municipal Operations plans to install new street lighting and pedestrian
controllers at the intersection of Main Street and Lansdowne Avenue. The
existing infrastructure is dated and is in need of replacement. There are two
properties over which the City requires an easement to complete the desired work;
civic #375 Main Street (St. Luke's Church) and civic #399 Main Street
(McDonald's Restaurant). Some of the existing infrastructure is in close
proximity to the travelled portion of the street right -of -way and there have been
instances where vehicles have made contact with the controllers causing damage.
Part of this project is to relocate the devices to minimize the potential of this
reoccurring.
The City proposes to place some of the cabinetry and traffic signals required for
the new installation to be within a portion of the land which was to have been
transferred to the Church in 1986. The Anglican Church of Canada has agreed to
provide to the City the necessary easement for $1.00 to complete the work.
25
M &C- 2014 -111
August 22, 2014
Sm
If Council is in agreement, the following recommendation will allow for the 1986
intended transaction to be completed and also ensure that the City has the required
easement rights for the infrastructure on the subject property. A further report
will be prepared for Council's consideration once an agreement has been
negotiated with the owner of the property at civic #399 Main Street.
RECOMMENDATIONS
1. That The City of Saint John convey to The Anglican Church of Canada
that parcel of land bearing SNB PID 55039077 reserving in the said
conveyance an Easement for Traffic Infrastructure for $1.00; and
2. That the City pay up to a maximum of $500.00 plus HST for the legal fees
incurred by The Anglican Church of Canada to complete this transaction;
and
3. That the Mayor and Common Clerk be authorized to execute any
document(s) necessary to finalize this transaction.
Respectfully submitted,
Curtis Langille, BA
Real Estate Officer
Gregory J. Yeomans, CGA, MBA
Commissioner
Finance and Administrative Services
Attachments
CL /c
26
Brian Irving, BBA
Manager Real Estate
Patrick Woods, CGA
City Manager
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N.B. Grid Co— ordinate Values (HPN)
Point
Easting
Northing
Monument
208
2533156.121
7363966.027
Plan 1928
215
2533153.902
7363964.982
PKNAIL
242
2533157.988
7363990,675
Plan 1928
303
2533153.324
7363970.475
SMS
304
2533156.440
7363970.239
PKNAIL
1203
2533151.311
7363989.590
Plan 1928
1959
2533580.954
7364165.325
NBCM (Obs
20112
2532801.486
7363706.761
NBCM (Obs
Scale Factor
l= 1.000032
LEGEND:
1* PKNAIL — PK nail set in retaining wall
CALC — Calculated point
NBCM — N.B. Co—ordinate Monument
-- �--Line not to scale
PID — Parcel Identifier number
ONES — Global Navigational Satellite System
Obs — observed value
HPN — High precision network
A.N.B.L.S. — Association of N.B. Land Surveyors
&_ — Tabulated cc— ordinate reference
It*' B . l s
No.
9
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Easement No. 1
Area = 13 sq.m.
Cam.'
NIXM
1. Azimuths and Co— ordinate values refer to the
NEW BRUNSWICK GRID CO— ORDINATE SYSTEM (HPN)
and were derived from the tabulated New Brunswick
Co-- ordinate Monuments and ONES observations.
Computations performed and co— ordinote values
shown are based on the New Brunswick
Stereographic Double Projection and the NAD83
(CSRS) ellipsoid,
2. Azimuths are rounded to the nearest 10 seconds.
3. Distances are in METRES and are rounded to the
nearest CENTIMETRE.
4. Lands dealt with by this plan ore bounded
thus ++�
5. Peripheral information and adjacent names were
derived from various sources and should be verified.
6. All plans and documents referenced are recorded in
the Saint John County Registry Office or in the Land
Titles Office for the District of New Brunswick
7. Field survey was completed on June 10, 2014.
Plan Showing
Easement Required By The
City of Saint John
Main Street
City of Saint John
Saint John County, N.B.
0 2 4 6 8 metres 16
Scale - 1:200
Dated: June 11, 2014
Job No. 85 -0140
Book 398, Page 12
KIERSTEAD QUIGLEY
6'-+-' J and ROBERTS Ltd.
Saint Jahn, New Brunswick
Dwg. No. B -3988 Gerald R. Roberts, NB LS #3 08, CLS 1331
�r
The City arsaw John
PROCLAMATION
WHEREAS: Prostate cancer is the most common cancer to affect
Canadian men; and
WHEREAS: 1 in 8 Canadian men will be diagnosed with the
disease in his lifetime; and
WHEREAS: An estimated 23,600 Canadian men will be diagnosed
with prostate cancer this year; and
WHEREAS: The survival rate for prostate cancer can be over 90%
when detected early; and
WHEREAS: Those with a family history of the disease or those of
African or Caribbean descent are at a greater risk of
developing prostate cancer; and
WHEREAS: Prostate Cancer Canada recommends that men get a
PSA test in their 40s to establish their baseline;
NOW THEREFORE: 1, Mayor Mel Norton, of Saint
John do hereby proclaim the month of September, 2014 as Prostate
Cancer Awareness Month in the City of Saint John.
In witness whereof I have set my hand and affixed the official seal of
the Mayor of the City of Saint John. - .
29
Presentation to Planning Advisory Committee
August 15, 2014
Jody Kliffer, Growth and Community Development Services
30
z AO
• To construct an approximate 288 square metre building containing
a mixture of dental and other medical services on an existing
vacant lot.
Existing Site Conditions
I
Proposed Development
Growth and Community Development Services 31 August 15, 2014
SAINT JOHN
I
• The lot is located on the western side of Millidge Avenue
where the road intersects with Somerset Street.
• The property is large with an area of approximately 16,500
square metres
• The lot is currently undeveloped with significant tree cover
at the rear of the lot and steep elevation rising to
approximately 35 metres above sea level at its peak.
• Proposed "B -2" General Business zoning is compatible with
adjacent properties
f.1
Growth and Community Development Services 32 August 15, 2014
SAINT JOHN
I
Growth and Community Development Services 33 August 15, 2014
SAINT JOHN
I
NETNI
Designated Low to Medium Density Residential:
• The land use designation recognises the compatibility that
small scale commercial land uses have with the residential
intensification areas.
• The intent of the Plan is to help foster the development of
"complete communities" over time
• Staff are of the opinion that the proposed Rezoning
conforms to the intent of the Municipal Plan
Growth and Community Development Services 34 August 15, 2014
SAINT JOHN
I
• Public Notification
— 16 letters sent to landowners in vicinity of site
— Advertisement in Telegraph Journal - Tuesday August 5, 2014
— One written comment received in favour of the application
— No one appeared before the Planning Advisory Committee for or against the
proposal
Growth and Community Development Services 35 August 15, 2014
SAINT JOHN
I
That the Planning Advisory Committee approve the following
variances from the requirements of the Zoning ylaw that
would:
• Reduce the required setback of an access to a lot from an intersection
on Millidge Avenue to nil, whereas the Zoning Bylaw requires a
minimum setback for an access to an intersection on Millidge Avenue of
30 metres; and
• Reduce the required separation between a pair of one -way accesses to
a lot to approximately 15.5 metres between the centre line of each
access, whereas the Zoning Bylaw requires a minimum separation of 20
metres.
r•1 -i,
36
Growth and Community Development Services August 15, 2014 SAINT JOHN
I
That Common Council:
• That Common Council rezone a parcel of land having an area of
approximately 3,250 square metres, located at 431 Millidge Avenue,
also identified as being a portion of PID No. 00041483, from "R -2" One
and Two Family Residential to "B -2" General Business, subject to the
following Section 39 conditions:
Growth and Community Development Services 37 August 15, 2014
SAINT JOHN
Proposed Section 39 Conditions:
• That the use of the property be restricted to a medical clinic or business office with a gross floor area
not exceeding approximately 500 square metres;
• That all parking areas and driveways be paved with asphalt and enclosed by continuous cast -in -place
concrete curbs to protect landscaping and facilitate proper drainage;
• No parking shall be located between the building and the street;
• That all disturbed areas of the site not occupied by buildings and vehicular areas must be landscaped;
• That the applicant's consultant conduct a traffic impact study and submit it to the City's Chief Engineer,
or his designate, for review and approval prior to the issuance of the building permit.
• The stormwater drainage for the site must be developed and maintained in accordance with a detailed
stormwater drainage plan
• The site shall not be developed except in accordance with a detailed site plan and building elevation
plans,
• The approved plans mentioned in condition (f) and (g) above must be attached to the application for
building permit for the development; and
• All work shown on the site plan and drainage plan must be completed by the proponent within one year
of the building permit being issued.
tM
38
SAINT JOHN
That Common Council rezone a parcel of land having an area of approximately 3,250
square metres, located at 431 Millidge Avenue, also identified as being a portion of PID
No. 00041483, from "R -2" One and Two Family Residential to "B -2" General Business.
The PAC recommended following amended Section 39 conditions:
• That the use of the property be restricted to a medical clinic or related uses
• That the maximum gross floor area of the proposed building not exceed 600
square metres
• That the gross floor area beyond 600 square metres to a maximum of 750 square
metres be approved, subject to further review and consideration by staff
• That all parking areas and driveways be paved with asphalt or concrete and
enclosed by continuous cast -in -place concrete curbs to protect landscaping and
facilitate proper drainage
M!"
Growth and Community Development Services 39 March 3, 2014
SAINT JOHN
I
The PAC approved the following variances:
• Reduce the required setback of an access to a lot from an
intersection on Millidge Avenue to nil, whereas the Zoning Bylaw
requires a minimum setback for an access to an intersection on
Millidge Avenue of 30 metres; and
• Reduce the required separation between a pair of one -way
accesses to a lot to approximately 15.5 metres between the
centre line of each access, whereas the Zoning Bylaw requires a
minimum separation of 20 metres.
r•1 -i,
40
SAINT JOHN
1,0
BY -LAW NUMBER C.P.110-
A LAW TO AMEND
THE ZONING BY -LAW
OF THE CITY OF SAINT JOHN
Be it enacted by The City of Saint
John in Common Council convened, as
follows:
The Zoning By -law of The City of
Saint John enacted on the nineteenth day of
December, A.D. 2005, is amended by:
1 Amending Schedule "A ", the
Zoning Map of The City of Saint John, by
re- zoning a parcel of land having an area of
approximately 3250 square metres, located
at 431 Millidge Avenue, also identified as
being a portion of PID No. 00041483, from
"R -2" One and Two Family Residential to
"B -2" General Business
- all as shown on the plan attached hereto
and forming part of this by -law.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2014
and signed by:
MayorJMaire
ARRETE No C.P. 110 -
ARRETE MODIFIANT L'ARRETE
SUR LE ZONAGE DE THE CITY OF
SAINT JOHN
Lors d'une reunion du conseil
communal, The City of Saint John a
ddcrdtd cc qui suit :
L'arrete sur le zonage de The City
of Saint John, decrdtd le dix -neuf (19)
decembre 2005, est modied par:
La modification de 1'annexe «A »,
Plan de zonage de The City of Saint John,
permettant de modifier la designation pour
une parcelle de terrain d'une superfcie
d'environ 3 250 metres carrels, situde au
431, avenue Millidge, et formant une partie
du NID 00041483, de zone relsidentielle —
habitations unifamiliales et bifamiliales
<< R -2 >r a zone commerciale generale << B-
2»
- toutes les modifications sont indiqudes sur
le plan ci joint et font partie du present
arretd.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
present arrdte le 2014,
avec les signatures suivantes :
Common Clerk/Greffier communal
First Reading -
Premiere lecture
Second Reading -
Deuxieme lecture
Third Reading -
Troisieme lecture
41
" Jlk
Advertiser Name: Saint John Common Clerk
Advertiser Code: S71206
Size: 4.00 x 11.50 in.
Sales Rep: Doug Thomson
PROPOSED ZONING BY-LAW PROJET DE MODIFICATION DE
AMENDMENT VAW&t SURLEZONAGE
RE: 431 MILLIDGEAVENUE
Public Notice is hereby given
that the Common Council of
The City of Saint John intends
to consider amending The City
of Saint John Zoning By -law at
its regular meeting to be held
in the Council Chamber on
Tuesday, September 2, 2014 at
6:30 p.m., by:
Rezoning a parcel of land
of land having an area of
approximately 3250 square
metres, located at 431 Millidge
Avenue, also identified as a
portion of PID No. 00041483,
from "R -2" One and Two Family
Residential to "B -2" General
Business, as illustrated below.
REASON FOR CHANGE:
To develop a medical and dental
office.
The proposed amendment may
be inspected by
any interested
person at the
office of the
Common Clerk,
or in the office
of Growth and
Community
Development
Services, City
Hall, 15 Market
Square, Saint
John, N.B.
between the
hours of 8:30 a.m. and 4:30
p.m., Monday through Friday,
inclusive, holidays excepted.
Written objections to the
amendment may be sent to the
undersigned at City Hall.
OBJET: 431, AVENUE MILLIDGE
Par les pr6sentes, un avis public
est don n6 par lequel le conseil
communal de The City of Saint
John indique son intention
d'6tudier la modification
suivante a I'an -W sur le nonage
de The City of Saint John, lors
de la r6unlon ordinaire qui se
tiendra clans la salle du conseil
le mardi 2 septembre 2014 a 18
h 30 :
Rezonage dune parcelle
de terrain d'une superficie
d'environ 3250 metres carr6s,
situ& au 431, avenue Millidge,
et formant une partie du NID
00041483, de zone residentielle
-habitations unifamiliales et
bifamiliales « R -2 » a zone
commerciale g6n6rale « B -2 »,
comme le montre la carte ci-
dessous.
El
If you require French services for
a Common Council meeting,
please contact the office of the
Common Clerk.
Jonathan Taylor,
Common Clerk
658 -2862
RAISON DE LA MODIFICATION:
Developpement
d'un bureau
medical et
dentaire.
- Toute personne
int6ress&
peut examiner
" le projet de
• .,sue„ modification
au bureau
du greffier
communal ou
au bureau du
service de la
croissance et du d6veloppement
communautaire a I'h6tel de
ville situ6 au 15, Market Square,
a Saint John, au Nouveau -
Brunswick., entre 8 h 30 et 16 h
30 du Jundi au vendredi, sauf les
jours f6d6s.
Veuillez faire part de vos
objections au projet de
modification par 6crit a
Yattention du soussign6 a I'h6tel
de ville.
Si vous avez besoin des services
en fran4ais pour une r6union
de Conseil Communal, veuillez
contacter le bureau du greffier
communal.
Jonathan Taylor,
greffiercommunal
658 -2862
Ad Number: A167190
Ad ID: 6975855 Ad Legacy: 7256683
Current Date: Jul 22
Start Date: 8/5/2014
End Date: 8/5/2014
Color: B/W
Client Approval
42
2014 09:48AM
OK ❑ Corrections ❑
I'll
CM" OwNft Dental arw
Dear Madame, Dear Sir,
14.07.2014
I am submitting the present letter in regards to my intention to rezone a part of the property
located at 431 Millidge Ave., Saint John. The purpose of my request is to create the legal environment
for a project that will bring better access to high quality health care services for the residents of
Milledgeville in the actual context of local development.
431 Millidge Ave. is a vacant approx. 4 acres undeveloped lot, surrounded by a few important new
residential apartment buildings and also by commercial areas. I propose the rezoning of a portion
approx. 35000 sqf for the implementation of an approx. 2400sgf on main floor medical building, able to
accommodate modem, high standard dental and health care services.
Knowing the specifics of the health care services, and the quality time that we offer to our patients, we
can estimate that the operations of this facility, which is patient focused, will have a low impact on the
actual situation in the area (traffic, sanitary flows, water consumption, storm water management etc.)
My intention is to create a calm, enjoyable but modern medical facility surrounded by as much green
nature as possible. The remaining of the property, further in the back, will be dedicated to residential
purposes serviced by a residential or public street and will be developed with the City recommendation
in mind, at a later time. The building layout is a concept, subject to change and will be finalised after
having the City recommendations.
Conceptual pictures of the proposed building architecture are attached.
The dental clinic created 4 employment positions and will create probably 2 other in the future. It will be
able to accommodate around 10 -16 patients per day with a flexible hours of operation. Today we offer
our services from 9:OOAM to 5:OOPM, with one or two evenings where professional care is provided
from 12:00 to 8.00PM, on demand. Medical circumstances may require the opening during the week-
end, however for the moment the clinic will be open Monday to Friday.
The commercial and residential portions of the property will use a common access to Millidge Avenue.
A preliminary traffic study let me under the belief that with an actual estimate of 1.7 - 2.5 cars / hour
accessing the property, the incoming and outgoing traffic related to the clinic is not significantly
modifying the circulation flow in the intersection. The existing intersection is perfectly designed to
accommodate much more than what the new building can eventually generate.
The modern equipment we use is minimizing the water consumption. Also, we imagine collecting and
using the rain water into an environmental friendly situation in order to help water storm management.
We expect a low impact on the water consumption or on the sanitary flows generated from this
proposed development. However, engineering consulting is present to provide support.
The parking lot, with handicap access is placed in the back of the building allowing space for a nice
large landscape in front that will emphasise the architecture of the building. Engineering studies will
insure the optimal storm water management related to the parking lot and the developed surfaces.
The signing will be integrated as much as possible on the building, using led display solutions and ii
needed a post sustained sign will be placed in harmony with the architecture of the place.
We have not selected a general contractor yet, but we have legal and engineering advice from very
competent companies.
i truly believe that with the City approval this project will be an asset for long years to come and will
soon become a symbol for Millidgeville.
If you have any questions about this project please contact me.
Sincerely,
Dr. Cristian Parascan, DMD, TD
Parascan Dental Clinic - 67- Ragged Point Rd. , Saint John, E2K V3, Phone 506-633.9009, Cell 506 -651 -1548
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PHASE I ESA
431 MIWDGE AVENUE
SAINT JOHN, NB
BRUNSWICK
Engineering & Consulting Inc.
p2 40 Aahbum Lake Road, PO Box 1045, Sand John, NO EX 453
AoN'A %I; 909.996.9169 fax: 809.896,9159
DATE: PROJECT No.:
SCALE: 1:1500 METRIC 10— JUL -14 2084.01
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45
Figure 1- View of entrance to site, looking west
Figure i - View of Millidge Avenue from entrance looking southeast
m
• .yw c a - view of north side of property ooking south
• ,vu r o - view of southeast corner of the property looking west
47
Lot B
See 'ion File 44, No. 144
PAD 41491
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see Pion File 52, No, 4
PID 41475
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50
51
RA"V
Planning
Advisory Committee
August 21, 2014
Your Worship and Councillors:
P.O. Box 1971 506 658 -2800
Saint john
New Brunswick
Canada E2L 4L1
SUBJECT: Proposed Rezoning and Variance Application
431 Millidge Avenue
On August 5, 2014 Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its August 19, 2014 meeting.
City of Saint John
Cristian Parascan, the applicant, was in attendance and was in favour of staff
recommendation, with a few concerns regarding the proposed conditions. Mr.
Parascan expressed concern with the proposed maximum gross floor area for the
proposed medical building, indicating that his designs were not yet completed and
may result in a building with slightly larger gross floor area. The Committee
asked Mr. Parascan how much larger he projected the building might be;
however, Mr. Parascan indicated that he was unable to say exactly at this juncture.
He did, however, indicate that 500 square metres could very likely be too small
for the multi- storey building he is hoping to construct.
The Committee asked Mr. Parascan if 600 square metres would be sufficient
space for the proposed building. Mr. Parascan stated that it would likely be
adequate space, but could not say exactly what the desired size is at this stage.
The Committee asked staff what, if any, would be concerns for staff if the
proposed maximum building size were to be increased. Staff responded that an
increase to approximately 600 square metres would likely not be a concern, but
anything beyond that should involve further consideration. Staff explained that
the feedback that an application is given by various municipal service areas and,
at times, provincial departments is based on the information given to staff at the
point of application. Any major changes in the proposal may result in different
comments being offered by these departments, and therefore should not be
considered in isolation of this process.
The Committee asked what type of businesses he would like to attract as tenants
in the proposed medical centre. Mr. Parascan stated that the development of the
proposed medical clinic is based on health and health- related practitioners, and
that any future tenants in the building would most likely relate to the provision of
some form of health care. However, he added that the possibility of a professional
office, such as an accountant's office, would be considered if the opportunity
arose. The Committee expressed some concern regarding locating professional
52
Qra
offices in the proposed building that had no relation to the proposed medical
clinic as it may inadvertently compete with office space in the Uptown area.
Finally, the applicant expressed concern with proposed condition 2(b), which
requires the driveway and parking area to be paved with asphalt. Mr. Parascan
expressed an interest in possibly using a more durable surface, such as concrete.
The Committee approved the requested variances to:
a) Reduce the required setback of an access to a lot from an intersection on
Millidge Avenue to nil, whereas the Zoning Bylaw requires a minimum
setback for an access to an intersection on Millidge Avenue of 30 metres;
and
b) Reduce the required separation between a pair of one -way accesses to a lot
to approximately 15.5 metres between the centre line of each access,
whereas the Zoning Bylaw requires a minimum of 20 metres,
and moved staff recommendation, subject to the revised Section 3 9 conditions
stated below.
RECOMMENDATION:
1. That Common Council rezone a parcel of land having an area of
approximately 3,250 square metres, located at 431 Millidge Avenue, also
identified as being a portion of PID No. 00041483, 15rom "R -2" One and Two
Family Residential to "B -2" General Business.
2. That, pursuant to Section 39 of the Community Planning Act, the
development and use of the parcel of land with an area of approximately 3,250
square metres, located at 431 Millidge Avenue, also identified as being a
portion of PID No. 00041483, be subject to the following conditions:
a) That the use of the property be restricted to a medical clinic or related
uses;
b) That the maximum gross floor area of the proposed building not exceed
600 square metres;
c) That the gross floor area beyond 600 square metres to a maximum of 750
square metres be approved, subject to further review and consideration by
staff,
d) That all parking areas and driveways be paved with asphalt or concrete
and enclosed by continuous cast -in -place concrete curbs to protect
landscaping and facilitate proper drainage;
e) No parking shall be located between the building and the street;
53
-3-
f) That all disturbed areas of the site not occupied by buildings and vehicular
areas must be landscaped;
g) That the applicant's consultant conduct a traffic impact study and submit it
to the City's Chief Engineer, or his designate, for review and approval
prior to the issuance of the building permit. The study must review the
proposed location of the access and assess the risk of the proposed access,
and provide potential mitigation measures. All required improvements
identified in the report as necessary to enhance the safety of the site must
be must be included in the design on the site plan and completed prior to
the occupancy of the building for business purposes.
h) The stormwater drainage for the site must be developed and maintained in
accordance with a detailed stormwater drainage plan and design brief
prepared by the proponent and subject to approval by the Chief City
Engineer or his designate;
i) The site shall not be developed except in accordance with a detailed site
plan and building elevation plans, prepared by the developer and subject to
the approval of the Development Officer, indicating the location of all
buildings, parking areas, driveways, loading areas, signs, exterior lighting,
landscaped areas, including location of planting materials and other site
features;
j) The approved plans mentioned in condition (h) and (i) above must be
attached to the application for building permit for the development; and
k) All work shown on the site plan and drainage plan must be completed by
the proponent within one year of the building permit being issued.
Resnectfullv
Project No. 14-447
54
Date:
To:
From:
SUBJECT
Applicant:
Owner:
Location:
Existing Designation:
Existing Zoning:
Proposed Zoning:
Application Type:
August 15, 2014
Planning Advisory Committee
Community Planning and Development
Growth and Community Development
Cristian Parascan
Thomas Crowley
431 Millidge Avenue
Low to Medium Density Residential
"R -2" One and Two Family Residential
"R -2" One and Two Family Residential and "B -2" General
Business
Rezoning and Variances that would:
a) Reduce the required setback of an access to a lot from an
intersection on Millidge Avenue to nil, whereas the Zoning
Bylaw requires a minimum setback for an access to an
intersection on Millidge Avenue of 30 metres; and
b) Reduce the required separation between a pair of one -way
accesses to a lot to approximately 15.5 metres between the
centre line of each access, whereas the Zoning Bylaw
requires a minimum of 20 metres.
Power of Committee: The Community Planning Act authorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By -law. The Committee
recommendation will be considered by Common Council at a
public hearing on Tuesday, September 2, 2014.
Applicant: Cristian Parascan j Location: 431 Millidge Ayenue Page 11
The Community Planning Act authorizes the Planning Advisory
Committee to grant reasonable variances from the
requirements of the Zoning By -law. The Committee can
impose conditions.
SUMMARY
The applicant is seeking a Zoning Bylaw Amendment to rezone the front portion of the
subject property from "R -2" One and Two Family Residential to "B -2" General Business, as
generally illustrated on the attached site plan. The property previously contained a
residential dwelling that was demolished in 1980 and has remained vacant ever since. The
applicant proposes to establish a medical office that, if approved, would have up to four
medical practitioners. Approval is recommended, subject to several Section 39 conditions
identified below.
RECOMMENDATION
1. That Common Council rezone a parcel of land having an area of approximately 3,250
square metres, located at 431 Millidge Avenue, also identified as being a portion of PID
No. 00041483, from "R -2" One and Two Family Residential to "B -2" General Business.
2. That, pursuant to Section 39 of the Community Planning Act, the development and use
of the parcel of land with an area of approximately 3,250 square metres, located at 431
Millidge Avenue, also identified as being a portion of PID No. 00041483, be subject to
the following conditions:
a) That the use of the property be restricted to a medical clinic or business office with a
gross floor area not exceeding approximately 500 square metres;
b) That all parking areas and driveways be paved with asphalt and enclosed by
continuous cast -in -place concrete curbs to protect landscaping and facilitate proper
drainage;
c) No parking shall be located between the building and the street;
d) That all disturbed areas of the site not occupied by buildings and vehicular areas
must be landscaped;
e) That the applicant's consultant conduct a traffic impact study and submit it to the
City's Chief Engineer, or his designate, for review and approval prior to the issuance
of the building permit. The study must review the proposed location of the access
and assess the risk of the proposed access, and provide potential mitigation
measures. All required improvements identified in the report as necessary to
enhance the safety of the site must be must be included in the design on the site plan
and completed prior to the occupancy of the building for business purposes.
Applicant: Cristian Parascan I Location: 431 Millidge g enue Page 12
f) The stormwater drainage for the site must be developed and maintained in
accordance with a detailed stormwater drainage plan and design brief prepared by
the proponent and subject to approval by the Chief City Engineer or his designate;
g) The site shall not be developed except in accordance with a detailed site plan and
building elevation plans, prepared by the developer and subject to the approval of
the Development Officer, indicating the location of all buildings, parking areas,
driveways, loading areas, signs, exterior lighting, landscaped areas, including
location of planting materials and other site features;
h) The approved plans mentioned in condition [f) and (g) above must be attached to
the application for building permit for the development; and
i) All work shown on the site plan and drainage plan must be completed by the
proponent within one year of the building permit being issued.
3. That the Planning Advisory Committee approve the following variances from the
requirements of the Zoning Bylaw that would:
a) Reduce the required setback of an access to a lot from an intersection on Millidge
Avenue to nil, whereas the Zoning Bylaw requires a minimum setback for an access
to an intersection on Millidge Avenue of 30 metres; and
b) Reduce the required separation between a pair of one -way accesses to a lot to
approximately 15.5 metres between the centre line of each access, whereas the
Zoning Bylaw requires a minimum separation of 20 metres.
DECISION HISTORY
There are no previous planning applications or decisions for the subject property relevant
to this application.
ANALYSIS
Site and Surrounding Area
The subject site is located in the northern portion of the City at the periphery of the
Millidgeville area. The lot is located on the western side of Millidge Avenue where the road
intersects with Somerset Street. The subject property is large with an area of
approximately 16,500 square metres and a lot frontage of approximately 50 metres. The lot
is currently undeveloped with significant tree cover at the rear of the lot and steep
elevation rising to approximately 35 metres above sea level at its peak.
Applicant: Cristian Parascan I Location: 431 Millidge &enue Page , 3
The surrounding residential properties on Millidge Avenue were constructed throughout
the 20th Century, although the dwellings in the immediate vicinity were mostly constructed
in the 1940s and 1950s. The applicant has indicated that the subject site previously
contained a single family dwelling constructed sometime in the 1930s. City records indicate
that the dwelling was demolished in 1980. The curb cuts in the sidewalk for two driveways
are still apparent.
The area around the subject site consists of a mixture of residential densities and
commercial uses. The closest commercial zone along the same side of Millidge Avenue is
approximately 94 metres from the area of the subject property that is subject to the current
rezoning application, which contains a plaza with a mixture of commercial businesses. In
addition, there is service station approximately 65 metres across the intersection from the
subject property that is also located in a commercial zone.
This area of the City is well serviced by public transit and active transportation. The
property abuts the existing bike lane that runs in front of the subject property and up
Somerset Street.
Proposal
The applicant is proposing to construct an approximate 288 square metre building
containing a mixture of dental and other medical services. The existing residential zone
does not permit the establishment of a medical office with more than two medical or
dentistry practitioners, resulting in the need to rezone the property to a commercial zone
that recognises "business offices" as permitted use, which includes the proposed medical
offices.
The applicant has indicated that the medical building will be used primarily by dental
practitioners, but will also contain a colocation of complementary medical offices in the
building to provide convenience for prospective clients. At this point, the applicant has
indicated that the dental clinic will include four full -time positions, with the possibility of
two further positions created in the future. The other medical offices have not yet been
determined.
If approved, the proposed two- storey building would be accessed off Millidge Avenue at the
juncture where it converges with Somerset Street, and would include a driveway with
dedicated one -way entrance and exit accesses, as generally illustrated on the attached site
plan.
In addition to the proposed rezoning of the subject property, the development of the site
would require the following two variances from the standards outlined in the City's Zoning
Bylaw:
a) To reduce the required setback of an access to a lot from an intersection on Millidge
Avenue to nil, whereas the Zoning Bylaw requires a minimum setback for an access
to an intersection on Millidge Avenue of 30 metres; and
Applicant: Cristian Parascan
Location: 431 Millidge�enue
Page 14
b) To reduce the required separation between a pair of one -way accesses to a lot to
approximately 15.5 metres between the centre line of each access, whereas the
Zoning Bylaw requires a minimum of 20 metres.
Municipal Plan
The subject property is located in the Low to Medium Density Residential future land use
designation on Schedule B of the City's Municipal Plan. This designation recognises the
compatibility that small scale commercial land uses have with the residential
intensification areas. The intent of the Plan is to help foster the development of "complete
communities" over time by allowing land uses that are complimentary to residential
neighbourhoods, such as the proposed medical offices, to be introduced over time. A
complete community offers convenient access for its residents to a mix of local services,
housing, employment, recreating, transit and active transportation. The development of
complete communities helps create more dynamic neighbourhoods that promote
sustainable development by reducing the dependence on the automobile, and increasing
the opportunities for residents to live, work, play and learn within the footprint of the
existing neighbourhood.
Zoning
The subject property is located in the "R -2" One and Two Family residential zone, which
does not identify a business office for up to four medical practitioners as a permitted use.
As a result, the applicant is seeking to rezone the front portion of the property to "B -2"
General Business, while retaining the "R -2" zoning to the rear of the property.
If approved, the site should be developed with adequate space remaining adjacent to the
proposed medical centre to eventually construct a public right -of -way that would lead to
the rear portion of the site that would still contain the "R -2" zone. This area of the property
has the potential to develop in the future, which would require access from Millidge
Avenue.
Discussion
The City's Municipal Plan supports commercial development that is in keeping with the
character of the Low to Medium Density Residential neighbourhoods of the City, which
includes the subject area of Millidgeville. Indeed, Millidge Avenue is identified as a Primary
Corridor on Schedule A of the City's Municipal Plan, which makes it a prime area for
investment and development.
However, the location of the subject site creates some challenges for access as it is situated
at the intersection of Millidge Avenue and Somerset Street. The impact that the proposed
medical office may have on traffic flows through this intersection should be clearly
understood prior to a building permit being granted for the proposed development. It is of
critical importance to ensure the safety of this corridor is not compromised by the
proposed development. As such, it is recommended that, should the application be
approved, the applicant be required to submit a traffic study, conducted by a professional
engineer, and submitted to the City's Chief Engineer, or his designate, for approval, prior to
a building permit being issued.
Applicant: Cristian Parascan I Location: 431 MillidgeAvenue
bU
Page 15
All remaining recommended Section 39 conditions are standard conditions for a rezoning
of this nature, including the paving and curbing of parking areas, the landscaping of all
disturbed areas not used for parking or access, the submission of a site plan detailing the
location of parking, landscaping and other site features, the submission of a stormwater
drainage plan and restricting the use of the lot to the proposed medical and business
offices.
The applicant proposes to utilize the existing curb cuts on the Millidge Avenue frontage to
create a pair of one -way driveways. A variance is necessary to reduce the required setback
of an access to a lot from an intersection on Millidge Avenue to nil, whereas the Zoning
Bylaw requires a minimum setback for an access to an intersection on Millidge Avenue of
30 metres. This variance can be supported as the lot is pre- existing and has no option for
an alternate access. This is an older area of the City with several property lots that predate
the existence of the Zoning Bylaw, and are found within the required 30 metre buffer.
Finally, the second variance is a request to reduce the minimum required separation
between a pair of one -way accesses to a lot to approximately 15.5 metres between the
centre line of each access, whereas the Zoning Bylaw requires a minimum of 20 metres. The
City's Engineering staff have indicated that this variance can be supported as a pair of one -
way accesses is likely a safer option for entering and exiting the subject site given the
proximity it has to the Somerset Street /Millidge Avenue intersection.
It is recommended that the site be developed in accordance with a site plan approved by
the development officer that illustrates the location of the proposed building, parking
areas, landscaping treatments, among other site features. The current site plan submitted
by the applicant leaves insufficient space for the possibility of a future right -of -way to be
developed to access the rear portion of the property. In discussions with staff, the applicant
has acknowledged and agrees that the building will need to be reoriented and the layout of
the site altered to accommodate this requirement.
In addition, the current site plan is showing 19 parking spaces around the proposed
building. The Zoning Bylaw requires five parking spaces per medical or dental practitioner,
which equals a total of 20 required spaces. The draft Zoning Bylaw, however, requires one
space per every 20 square metres of gross floor area for a medical clinic, which totals a
minimum of 14 spaces for the proposed development. The applicant has indicated that the
revised site plan that will be submitted prior to the issuance of a building permit, and will
be subject to the approval of the Development Officer, will satisfy the parking requirements
of the Zoning Bylaw that is in place at the time of the submission of the site plan. No
variance to these standards has been requested.
The landscaping treatment proposed by the applicant will include a bank of trees along the
side property lines to reduce any visual impact to the neighbouring property.
Conclusion
The establishment of a small medical centre of up to four practitioners at the subject site
satisfies the intent of the Municipal Plan in supporting the development and evolution of
Applicant: Cristian Parascan I Location: 431 Millidge,Avenue Page 16
"complete communities ". The location of the subject property at the intersection of Millidge
Avenue and Somerset Street creates some concerns regarding safe access to the site. As
such, approval is recommended, subject to several conditions that pertain to the
development of the site and the submission of a traffic study illustrating that the site can be
safely accessed for the proposed uses.
ENGAGEMENT
Public - In accordance with the Committee's Rules of Procedure, notification of the
proposal was sent to landowners within 100 metres of the subject site on August 6, 2014.
SIGNATURES AND CONTACT
Prepared by:
AO Aer,CIP, RPP
Planner
Contact: Jody Kliffer
Tel: (506)632 -6846
Fax: (506)658 -2837
E -mail: jody.kliffer @saintjohn.ca
Project: 14 -447
Approved by:
Stacey F , CIP, RPP
Deputy Commissioner, Community
Planning and Enrichment
Applicant: Cristian Parascan I Location: 431 Millidge Menue Page 17
APPENDIX
Map 1: Site Location
Map 2: Municipal Plan
Map 3: Zoning
Map 4: Aerial Photography
Map 5: Site Photography
Submission 1: Site Plan and Rendering
Applicant: Cristian Parascan I Location: 431 Millidge Avenue Page 18
Map 1 - Site Location
Millidge Avenue 431
Date: July 29, 2014
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67
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Ratchford Property Limited
461 Miilfdge Avenue Saint John, NB E2K 2N3 506 634 8244
August 08t� , 2014
City of Saint John
Planning and Development
PO Banc 1971
Saint John, NB
E2L 4L1
To Whom It May Concern
Re: Proposed Zoning By -Law Amendment 431 Millidge Avenue
in response to your correspondence dated August 6t', 2014 and W regards to the
above matter I offer the following comments; I support the request for rezoning from "R-
2" to "B -2" for the proposed .medical buildaiug for dental practitioners. The building
wonid provide, a positive contribution to the area and will be a welcome addition
imvestrnuut in our sunromdings is always deemed as a positive action.
Once again. we support tine request, tha you.
V
Tony Rat hford
Owner
AL16 to
.•
BY -LAW NUMBER M -23
A BY -LAW TO AMEND
A BY -LAW RESPECTING THE
STOPPING UP AND CLOSING OF
HIGHWAYS IN THE CITY OF SAINT
JOHN
Be it enacted by the Common
Council of The City of Saint John as
follows:
1 A by -law of The City of Saint John
entitled, "A By -law Respecting The
Stopping Up and Closing of Highways in
The City of Saint John ", enacted on the
nineteenth day of December, A.D. 2005, is
hereby amended by adding thereto Section
237 immediately after Section 236 thereof,
as follows:
237 The City of Saint John does hereby
stop up and close permanently the
following highway:
SPRUCE AVENUE: All that portion of
Spruce Avenue, a public street in the City
of Saint John in the County of Saint John
and Province of New Brunswick,
comprising 1,268 square metres as shown
on a Plan of Survey titled, "Survey Plan
Portion of Spruce Avenue, Spruce Avenue,
Saint John, Saint John County, NB,"
prepared by Don -More Surveys and dated
May 12, 2014 attached hereto.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * * ** day of
A.D. 2014 and signed by:
Mayor /Mahe
ARRETE No M -23
ARRETE MODIFIANT
L'ARRETE SUR VINTERRUPTION
DE LA CIRCULATION ET LA
FERMETURE DES ROUTES DANS
THE CITY OF SAINT JOHN
Lors dune r6union du conseil
communal, The City of Saint John ;i
d6cr&6 ce qui suit :
1 Par les prdsentes, Farretd de The
City of Saint John intitul6, « L'arr&6 sur
1'interruption de la circulation et la
fermeture des routes daps The City of Saint
John, d6cr&6 le 19 decembre 2005, est
modifid par 1'ajout de ]'article 237
imm6diatement apres Particle 236, comme
suit :
237 Par les presentes, The City of Saint
John barre et ferme de fawn permanente la
route suivante :
AVENUE SPRUCE: Tout le trongon de
l'avenue Spruce, une rue publique dans The
City of Saint John, comtd de Saint John,
dans la province du Nouveau - Brunswick,
d'une superficie d'environ 1 268 metres
carres comme le montre le plan d'arpentage
intituld « Plan d'arpentage indiquant une
partie de 1'avenue Spruce, City of
Saint John, comtd de Saint John, Nouveau-
Brunswick)), pr6par6 par Don -More
Surveys et date du 12 mai 2014, ci joint.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
pr6sent arret6 le 2014,
avec les signatures suivantes :
Common Clerk/Greffier communal
First Reading - August 18, 2014 Premiere lecture
Second Reading - August 18, 2014 Deuxieme lecture
Third Reading - Troisieme lecture
70
- le 18 aout 2014
- le 18 aout 2014
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The City of Saint John
September 2, 2014
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Director's Insurance
Background
Council appoints members, both Councillors and citizens, to a number of agencies boards and
commissions. Some are City related, others are not. The question has come up recently
regarding the carrying of Director's insurance. The ABCs, like the City, are for the most part on
a tight budget. The purpose of this motion is to avoid any unnecessary/redundant expenditures
with respect to the purchase of insurance while still ensuring appropriate coverage of our
appointees.
Motion
That the following questions be directed to the solicitor
1. Are Councillors who are appointed as Councillors by Council to an ABC covered by the
City's insurance
2. Are individuals who are appointed to an ABC by Council covered by the City's insurance
3. Are ABCs directly related to the City covered by the City's insurance or should
they purchase their own independent insurance for their Directors
1. can we have a list if so
4. is there benefit to a group buy between the City and the ABCs if they are not already
covered
5. should Councillors have individual policies or is group coverage sufficient
6. should there be a policy, if ABCs are not covered by the City's policy, that all ABCs
purchase Directors insurance
7. for City related ABCs (however that is defined) are individuals not appointed by Council
covered by the City's policy - employees who are there as part of their job requirements
and citizens appointed via other means.
Respectfully Submitted,
Dr. Shelley M.
Deputy Mayor
ed via email)
Rinehart
r � x �. �7 , It -, ;ri, .14A.14A!) C:a;oez : AL1 . I `f 1971 M t )V u , P L -S. C tiada E.*Z
August 27, 2014
Deputy Mayor and Councillors:
Background
Common Council's primary mandate is to establish priorities, and set policy for the City of Saint John.
The role of our well qualified, professional staff of the City as well as our Agencies, Boards and
Commissions is to operationalize the identified priorities and policies for citizens and organizations
across the city. From time to time challenges or roadblocks arise that may require creative solutions. The
number one duty of Council and staff of both the City and our ABCs is to serve the community and find
ways to implement these solutions. Our default answer and attitude should be: Yes, how can I help?
While sometimes, for safety or legal reasons, we may not be able to help in a particular situation, in the
vast majority of situations we can and should be able to say yes or offer an alternate solution.
Sometimes it is easier to say no without offering a solution. Challenging and changing this culture is
fundamental to the success of Saint John.
Motion
1. Council debate the importance of this cultural change;
2. That the City Manager in consultation with such staff as he deems appropriate immediately
communicate with all staff and ABC's that:
1. the default answer to assisting citizens and organizations is: Yes; and
2. the default approach to challenging requests is to find a solution;
3. The City Manager draft for approval and adoption by Council a short mission statement which
clearly articulates this philosophy which is to be applied by City staff and adopted by all ABC's;
4. That all ABC's confirm the adoption of the above -noted philosophy, approach and mission
statement before the end of 2014;
Respectfully,
Mayor Me] Norton
60-1.
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I vwvw,saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
—ter
73
SAINT JOHN P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada ER 4L1
74
REPORT TO COMMON COUNCIL
M&C 2014 - 153
August 27, 2014 Er
The City of Saint john
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Fleet Usage Policy
BACKGROUND:
As Common Council is aware in 2011, Mercury and Associates was
engaged to do a comprehensive review of Fleet Operations. A report was
presented to Common Council and the following resolution was
subsequently adopted:
RESOLVED that report dated December 9, 2011 entitled Consultant's
Report — Fleet Evaluation Project, and the Executive Summary from
Mercury Associates, be referred to the City Manager and Fleet Staff with a
directive to report back to Council with:
a) The development of a comprehensive fleet utilization and
replacement policy,
b) The development of a business model that will see the complete
recovery by the Fleet Services Division of their operating costs while
providing sufficient
funding from the annual operating budget to facilitate a stable and
sustainable fleet replacement program,
c) The development of a Fleet operational model that will support an
efficient and effective division that will work cooperatively with the
user departments to provide them with the information they need to
determine the most cost effective levels of service they can provide
with the available assets, and
d) To create a process for the periodic review of the size,
configuration and effectiveness of the fleet related to service delivery.
This report is scheduled to will be presented at the next meeting of
Common Council scheduled for September 15, 2014.
75
Report to Common Council
August 27, 2014
Page 2
There have been, on occasion, questions related to usage of City vehicles.
There is, in fact, a Vehicle Usage Policy that was initially approved by
Common Council in 1990 with subsequent amendments, the last being
approved by Common Council in May of 2007. There is in addition a
related Administrative Procedure under authority of the City Manager.
Attached to this report is a copy of the vehicle usage policy. Staff would be
pleased to answer questions that members of Common Council may have
related to this policy.
RECOMMENDATION:
It is recommended that thus report be received and filed.
Respectfully submitted,
Omans, CGA, MBA
r of Finance and Administrative Services
J. Patrick Woods, CGA
City Manager
Attachment
76
CITY OF SAINT JOHN
POLICY
NUMBER: FA 001
SECTION: FLEET ADMINISTRATION
SUBJECT: VEHICLE POLICY
1.0 PREAMBLE
This policy sets out the general principles governing the use and
allocation of cars and similar vehicles owned and operated by the
City of Saint John as well as the use of private vehicles for City
business.
2.0 STATEMENT OF POLICY
.1 The City of Saint John operates and maintains a fleet of
vehicles and motorized equipment required for the
provision of municipal services to our citizens. The uses of
these resources are restricted to those activities required
specifically for the delivery or administration of municipal
public services. Personal use of City vehicles and
equipment is not permitted.
.2 Upon the approval of Common Council, a vehicle may be
designated as an essential job requirement of a particular
position and allocated on a full -time basis as part of the
conditions of employment of the incumbent. Given the
nature of this type of position, a vehicle so allocated may
be used for both civic and personal business.
.3 Upon the approval of the City Manager, a vehicle may be
assigned for the full -time civic use of the incumbent of a
position where such use is necessary for the provision,
supervision, or administration of municipal services. A
vehicle so allocated will be used for civic business only, in
accordance with the guidelines detailed herein and
administrative procedures established by the City Manager.
4 A fair mileage allowance, established annually by
resolution of Common Council, will be provided to civic
officials and employees who are required to utilize their
private vehicles for City business.
77
N
5 It is the policy of the City of Saint John to expect its
management personnel to regularly and routinely, be in
attendance when other City employees are carrying out
their responsibilities. The presence of management at
times, other than normal business hours, is a key to
leadership.
6 It is the policy of the City of Saint John to reimburse these
employees for the use of their personal vehicles on the
basis of a flat monthly allowance.
7 This Vehicle Policy will be administered in accordance
with relevant provisions of the Income Tax Act.
3.0 OBJECTIVES
1 To establish a clear and consistent basis for the use of
publicly owned vehicles.
.2 To enhance the intended utilization of publicly owned
vehicles.
3 To prevent the inappropriate use of City vehicles.
4 To provide for the most cost- effective means of
transportation required for the conduct of civic business
and the management of City resources.
To provide a clear understanding that certain positions are
required to "regularly and routinely" be present when their
employees are carrying out their responsibilities at times
other than what are considered as normal working hours.
.6 To provide a clear understanding that certain positions are
expected to respond to the needs of the community other
than during normal hours, and at locations other than at the
normal place of business.
.7 To ensure that City vehicle usage is in conformance with
Revenue Canada guidelines.
0
6) Vehicles in this category and purchased for use by Saint
John Water may deviate from the policy as it relates to
the application of the "Explorer Crest ". Saint John
Water may replace the "Explorer Crest" with the Saint
John Water Logo.
.3 Exemptions from section 4.2 of this guideline are;
1) Vehicles purchased for use by the Saint John Police
Force and the Saint John Fire Department,
2) Vehicles assigned to the Mayor, the City Manager and
any unmarked vehicles assigned to specific senior
management staff, as approved by the City Manager,
3) Commercially rented vehicles,
4) The paint colour of trucks of a size greater than the 1
tonne range of vehicles shall remain unchanged,
5) The paint colour of construction equipment, trailers and
floats, attachments and miscellaneous equipment shall
remain unchanged.
4 City vehicles are not to be taken outside City limits, unless
specifically being used for City business.
City vehicles will be used only in connection with civic
responsibilities and taken home only by staff who are
required to be available for operational purposes or are
specifically "on call ".
6 Eligibility for mileage allowance must be approved, in
advance, by the City Manager or member of senior staff
responsible for the department concerned.
.7 Use of a private vehicle for City business will be certified
by the department head and payments for such usage
approved by the department head.
8 That the City has identified the following positions as being
eligible for receipt of a monthly allow =ance:
Manager (Director) of Works
$250.00 mth.
Manager (Director) of Water & Sewerage
$250.00 mth.
Manager (Director) of Recreation
$200.00 mth.
Manager (Director) of Parks
$200.00 mth.
79
The receipt of the monthly allowance precludes these positions from
claiming any other reimbursement from the municipality for use of their
vehicle within the municipality. However, it does not preclude the
positions from utilizing a municipal vehicle during normal business hours
should one be available when needed.
5.0 RESPONSIBILITIES
.1 Fleet Management - General fleet management and
maintenance of City vehicles and pieces of motorized
equipment will be the responsibility of Materials
Management, a division of Corporate Services.
2 Department Assignment — Vehicles and motorized
equipment will generally be assigned for operational
purposes to departments. The department head will be
responsible for the internal management of all vehicles and
pieces of motorized equipment so assigned.
.3 Vehicle Pools — A number of vehicles will be retained for a
vehicle pool to meet, as far as possible, day -to -day
transportation requirements of civic departments, beyond
department allocations. Responsibility to administer the
vehicle pool will be in accordance with procedures
established by the City Manager.
6.0 PROCEDURES
Procedures required for the administration of this policy will be
established under the authority of the City Manager.
APPROVED BY COMMON COUNCIL ON NOVEMBER 26, 1990
UPDATES.
• Sections 2.05 and .6, 3.0.5 and .6 and 4.0.8
added per O.C.C. May 15, 1995
• Section 4.0.2 amended per O.C.C. May 15,1995
• Section 5.0.1 amended per O.C.C. August 23, 1999
• Sections 4.0.2 and .3 amended per O.C.C. May 7, 2007
:1
DEPORT TO COMMON COUNCIL
M &C -2014 -138
August 12, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Management Agreement Hilton and TCC
BACKGROUND:
L
City of Saint john
As Council is aware Hilton Canada has managed the Trade and Convention
Centre on behalf of the City of Saint John since 1984. The Agreement which
binds the two parties was a twenty year arrangement and provided for an
additional 3 terms of 10 years each.
The first ten year extension was entered into with an Amending Agreement dated
September 22, 2004. The Current agreement expired on May 31, 2014. Staff and
Hilton negotiated the terms and conditions for the term spanning June 1, 2014 and
May 31, 2024. The compensation follows the formula established and used for the
past 30 years.
Attached please find the Amending Agreement between the City and Hilton
Canada Co. for Council's review and consideration.
RECOMMENDATIONS
That The City of Saint John enter into an Amending Agreement with Hilton
Canada Co. in the form as attached to M &C # 2014 -138, and that the Mayor and
Common Clerk be authorized to execute the said Amending Agreement.
Respectfully submitted,
C - li-
Brian. Irving, BBA Gregory J. Yeo ans, CGA, MBA
Manager Real Estate Commissioner
Finance and Administrative Services
J. Patrick Woods, CGA
City Manager
:-
THIS AMENDING AGREEMENT made this day of , 2014.
BETWEEN:
THE CITY OF SAINT JOHN, having its City Hall at 15 Market Square, Saint
John, New Brunswick, a body corporate by Royal Charter, confirmed and
amended by Acts of the Legislative Assembly of New Brunswick, hereinafter the
"City"
OF THE FIRST PART
- and -
HILTON CANADA CO., a duly amalgamated company under the laws of Nova
Scotia, its predecessors entities being Hilton Canada Inc. and 3001270 Nova
Scotia Company, with its registered office at Suite 900, 1959 Upper Water Street,
Halifax, NS 133J 2X2, hereinafter called the "Hilton"
OF THE SECOND PART
WHEREAS the parties hereto as of June 1, 1984 executed a document identified
as "Management Agreement Saint John Trade and Convention Centre" hereinafter called the
"Management Agreement ";
AND WHEREAS the Management Agreement provided in Article III for an initial
term of twenty (20) years with the right in Hilton to extend the term for three consecutive periods
of ten (10) years each upon conditions stipulated therein;
AND WHEREAS the Management Agreement provided in Article Vill for the
parties negotiating and agreeing upon revised Management Fees payable during the term of
any renewal;
AND WHEREAS the parties entered into an Amending Agreement dated
September 22, 2004 which sets out the Management Fees for the first ten (10) year renewal;
AND WHEREAS the Amending Agreement referred to in the immediately
preceding recital expires on May 31, 2014;
AND WHEREAS negotiations took place and resulted in agreement between the
parties for the second ten (10) year renewal term;
AND WHEREAS the parties wish to confirm the terms of their agreement referred
to in the immediately preceding recital by execution of these presents:
NOW THEREFORE THIS AMENDING AGREEMENT WITNESSETH that the
Management Agreement is hereby amended by deleting sections 8.03.1, 8.03.2 and 8.03.3 and
replacing them with the following:
8.03.1 The City shall pay Hilton an annual management fee calculated in
accordance with paragraph 8.03.2 hereof. This annual management fee shall be
payable in equal monthly installments on the 15h day of each month
commencing in June 2014 and concluding in May 2024 unless this agreement is
earlier terminated.
8.03.2 (a) The annual management fee for the period June 1, 2014 to May
30, 2015 shall be One Hundred Eighty Thousand, Seven Hundred Ninety -Two
Dollars ($480,792.00) of lawful money of Canada, plus New Brunswick
Harmonised Sales Tax;
(b) On June 1, 2015 and subsequently on each successive June 1St
during the remainder of the second renewal term, the annual management fee
shall be adjusted so that, as adjusted, it bears the same relationship to the
management fee for the immediately preceding 12 month period as the All Items
CPI for New Brunswick for April of the year in which the adjustment is made
bears to the All Items CPI for New Brunswick for April of the immediately
preceding year.
-I
(c) Notwithstanding subparagraph 8.03.2(b), in no event shall the
amount of the annual adjustment described in subparagraph 8.032(b) hereof
exceed five (5 %) percent of the annual management fee paid for the immediately
preceding twelve (12) month period.
THIS AMENDING AGREEMENT shall enure to the benefit of and be binding
upon the parties hereto their successor and assigns respectively.
IN WITNESS WHEREOF the parties hereto have hereunto set their respective
corporate seals duly attested by their property authorized officers as of the day and year first
above written.
SIGNED SEALED & DELIVERED ) THE CITY OF SAINT JOHN
Mel Norton, Mayor
Jonathan Taylor, Common Clerk
Common Council Resolution:
HILTON CANADA CO.
::
REPORT TO, COMMOT1,14 COUNCIL
M &C -2014 -151
August 28, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
City of Saint John
SUBJECT: Cherry Brook Zoo - BuiIding Permit and Variance Application
Authorization
The City has received from Tim Jones, on behalf of the Tir na nO'g Forestry School a
building permit application to establish and operate a pre - school day care facility at the
Cherry Brook Zoo. The proponent has submitted information (see attached) pertaining to
the intended use and operation of the school. The new facility is intended to operate from
the existing conference centre building, situated on the property. This day care will be
licenced for a maximum of 20 children and activities will be focused on learning about
forestry and its surroundings. In addition to the permit application, the proponent has also
applied for a variance to allow for the placement of a sign advertising the intended use.
The City's Legal Department has advised that as the City of Saint John is the owner of
Rockwood Park, of which the Cherry Brook Zoo is situated, consent should be sought
from Common Council. The City's Legal Department will prepare a report regarding this
matter to be considered in Committee of the Whole.
RECOMMENDATIONS
That the City of Saint John consent as owner of the property presently occupied by the
Cherry Brook Zoo to an application by Tim Jones, on behalf of the Tir na nO'g Forestry
School, for a building permit and a variance application for the purpose of establishing 'a
pre - school daycare centre.
Respectfully submitted,
evoi
s Langil e, BA Brian Irving, BBA
Real Estate Office Manager Real Estate
Administrative Services
M
Patrick Woods, CGA
City Manager
Cherry Prock me Inc.
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VANISHED KINGDOM Pf RK
TkIER CLAWS MINI COLF
MUNICIPAL SPONSORS
15 Market Square
PO Box 1971
Saint John, NB
E21- 4L1
70 Hampton Road
Rothesay, NB
E2E 5L5
ANIMAL SPONSORS
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Male & Female
Spider Monkeys
James Rory Grant
Rothesay, NB
Male Zebra
Anonymous
Rothesay, N13
Siberian Tiger
August 7, 2014
To Whom It May Concern:
City of Saint John
RE: Tim Jones : Ti'r na n01g Forestry School & the Cherry
Brook Zoo Inc.
This is to verify that at a Board of Trustees meeting on July 26tH.
2014 a motion was passed to enter into an agreement: with to
partner with the Ti'r na nO'g Forestry School and Tim Jones. An
agreement was drawn up and approved by the Board of Trustees
to allow this Forestry School to operate in the Cherry Brook Zoo
Inc. This camp would operate in the off season and wil not
interfere with our current Junior Zookeeper Day Camps.
In this agreement it was approved that signage would be allowed
to be placed at the entrance to the Cherry
Brook Zoo at their costs.
After much consultation on design and placement the signs were
approved and Ti'r na nO'g Forestry School and Tim Jones were
given permission to go ahead and place signs.
If you need any further clarification please do not hesitate to
contact me. I would appreciate if you could accommodate Mr.
Jones in this matter as it is important to the Zoo as a nonprofit
charitable organization.
Lynda M. Collrin,13Sc, MSc
+�kp aQj�j�
Director, Cherry Brook Zoo
901 Foster Thurston Drive
Saint John, NB
E2K 5119
Phone (506) 634 -1440
Fax (506) 634 -0717
Email noahsark@bellaliant.net
FOREST SCHOOL PLAN REVIEW
'N 'T .N
www.Tirnanogforestschool.com
180 Ragged Point Rd.
Saint John, NB
E2K 5C4
Phone: 506-333-6603
saintjohn @tirnanogforestschool.com
Owner /Director
Tim Jones
:.
History of Forest School
In the 1950s Forest School was introduced in Sweden, Denmark, and other European countries. In Denmark it
became an embedded part of the curriculum for preschool children. Those who attended Forest Kindergartens
began arriving at traditional schools with strong social skills, the ability to work effectively in groups, and
generally had high self - esteem and self - confidence.
Forest School was introduced to the UK in the 1990s and their growth in that region has been unprecedented
In 2008, Canada's first Forest School opened; Carp Ridge Forest School is just outside Ottawa, Ontario. Since
then, several forest and nature school programs have successfully launched elsewhere in Canada. Below is a
list of these programs. Tir na n6g Forest School is the first in Atlantic Canada.
1. CarpFidge Forest School
2. Maplewood School
3. Sooke School District Nature Kinder gal-ten
4. Tir na nOg Forest Preschool
5. .Little Nest Forest Preschool
6. Chelsea Cooperative Nursery School
7. Guelph Outdoor Preschool
8. Fresh Air Learning
9. Victoria Nature School
10. Discovery Child Care Centre
11.Nature School, School Board 46
12.St. James .Nature Kindergarten
Number of new spaces being applied for: 20 (only 10 per day at Tir na n6g Forest School)
Number of employees: 2 Employees at Forest School (Tim Jones and Elizabeth Hendricks)
Site plan: Attached
Floor Plan: Attached
Type of water: City of Saint John
Type of sewage: City of Saint John
Food service: The children bring their own lunch and filled water.
Washing of dishes and utensils: N/A
Child illness management: If a child should become ill and as a result vomits or has diarrhea
in the outdoor forest school environment, every effort will be made to minimize exposure to the
other children and contain contamination. When awareness of vomiting or diarrhea occurs, all
children will immediately be moved away from the contaminated area(s) and the ill child will be
isolated to a designated ground sheet in an effort to contain and prevent exposure to others
from any subsequent vomiting or diarrhea. The ill child will be provided a designated blanket
and sick bucket for subsequent vomiting and thoroughly assessed by a staff member to
determine the severity of their condition. A staff member will bring the ill child to the centre as
soon as possible where they will be cared for until a parent or designated caregiver can come to
pick them up. The child is to be picked up within one hour of being notified. Any
contaminated clothing will be bagged for parents to bring home when they pick up their child.
The forest area contaminated will be cleaned by staff as soon as possible in an environmentally
responsible manner and to the best of their ability. Information about where contamination
occurred will be gathered from talking with the ill child and other observers (ie. staff, volunteers
and children playing with or near the child). The area will be assessed and identified by marking
the contaminated area(s) with high visibility rope or flagging tape. Any contaminated material
that can be removed from the area will be collected and disposed appropriately through the local
waste management system. Depending on the severity of the illness and extent of
contamination, the area will remain marked and quarantined for a minimum of one week or until
it is determined safe to enter.
The following information is in accordance with the Child Day Care Facilities
Operator Standards issued by the Province of New Brunswick in June 2012.
Provincial standards state that children should not attend a child care facility if any of the
following conditions are present.
1. The illness prevents the child from participating comfortably in activities
2. The illness results in greater care needed than staff can provide without compromising
the health and safety of the other children
3. The child has any of the following conditions
* Temperature over 101 (38.5) in the mouth or 100 (38) armpit accompanied
behavior signs or other symptoms of illness (tiredness, crying, etc)
* Uncontrolled diarrhea -- in the last 24 hours
yr Vomiting - in the last 24 hours
* Any infectious diseases such as measles, chicken pox, mumps, etc.
We will not accept the child for care if any of the above symptoms are present or have
been present within the last 24 hours. If the child shows any of the symptoms while in care, we
will remove him /her from the group and notify the parent or authorized adult to pick up the
child. Parents have one hour from time of notification to pick up the child. Parents are required
to complete a "Return After Exclusion" form upon the child's return to the centre.
HAND WASHING AND TOILETING
When we are in the forest there will be a hand washing station available for washing up before
our meals or any other time that we need to use it. Hands are dried using paper towels which
are collected and recycled after return to school.
All children enrolled in Forest School need to be fully trained before they can enter this specific
program. Children are always encouraged to use the bathroom before we leave the forest school
classroom.
- OUTDOOR LEARNING: SAFETY FIRST —
The Nature of Outdoor Play and Learning
Given the fact that Tfr na nOg Forest School offers outdoor -based programs, there is an
increased need to identify and model safety through adhering to well researched policies and
procedures. As we push boundaries around assessing risk, connecting to nature, alternative
curriculums, food provision and much more, we must also 'sit back and set best practices around
issues of safety while learning and playing in the outdoor environment. Although there are many
perceived benefits to the work we do, such as increased self- esteem, improved agility and
overall health, greater knowledge of and care for the environment, etc., there are also identified
risks that are not prevalent or present in traditional, indoor settings. This policy and procedure
binder strives to identify these risks, and establish clear policies on how to address each concern
in a professional, preventative manner.
Health and Safety for Coordinators, Facilitators and Volunteers
It is of utmost importance that all staff are trained on Policies and Procedures prior to having
access to children or working on site. These policies are specific to our outdoor environment, and
will not be familiar to early childhood educators who have worked in traditional, indoor
environments. It is mandatory that staff leading this program be trained Forest School
Practitioners through Forest School Canada.
Further Outline: Health and Safety Expectations
It is expected that all staff and volunteers will:
• Follow Tir na nOg Forest School health and safety policies and procedures at all times
• Undertake seasonal site risk assessments - for the area being used
• Undertake daily site checks -- before every session
• Undertake activity risk assessments with program Coordinator- for all activities
undertaken.
• During sessions there will be easy access to emergency contact details, phone, first aid
equipment and trained first alder
• All adults working with children will submit a clear criminal records check for vulnerable
populations as well as Social Development check
• Children will be dressed appropriately for the site, weather and temperature
• When using low risk hand tools and fire, safe operating procedures will be followed
(please see tool use documents)
• The boundaries of the activities are clearly shared with all (children and adults) on a
regular basis and appropriate guidance followed eg. using ropes, climbing trees, working
near water (eg. pond), handling sticks /logs safely (please see relevant risk assessments)
• Be familiar with Child Day Care Facilities Operator Standards
• Know that all has been reviewed with Public Health and Fire and the Early Childhood
Services Coordinator for Education and Early Childhood Development.
:•
It is expected that all Activities at Tir na nOg Forest School will:
• Be mainly be of general outdoor learning nature, play - based, and environmentally - based. eg
woodland crafts, field studies, problem solving, sensory games, and exploration.
• Lower risk hand tools may be used with children; potato peelers, scissors, trowels, wooden
mallets. However, safe operational procedures (please see tool use documents) and correct
ratios should be adhered to. Higher risk tools (saws, axes, knives, drills) should not be used by
the children but the practitioner may need to use them to prepare resources.
• Small campfires in containers may be used with children if it is felt appropriate. Safe
operational procedures (please see fire procedure document and risk assessment), preparations,
ratios and safety equipment should be adhered to.
• All supporting adults should be clear of safety expectations, activity procedures and their roles
and responsibilities.
• Activities will be stopped/ adapted if deemed unsafe to continue with them (due to changes in
weather, situation, behavior etc).
Safe Tool Use with Children: General Tool Safety
Store tools appropriately (in a cool and dry location) and securely where adults can control
access to them.
• Only use tools for the purpose they were designed for.
• Tools should be ergonomically appropriate for the user and the task being used for.
• Count number of tools out and in.
• Check that the tool is in good working order before use.
• If tool not in good working order it should be marked for maintenance and removed from
general use.
• Consider the area where the tool will be used - ensure there-'is adequate room, no trip hazards
and that other people will not be passing through.
• User of tool must wear adequate Personal Protective Equipment (PPE)
• Ensure children are adequately supervised by the correct ratio of adults when using tools.
• Clean tool before returning to storage.
• Ensure tools have a proper maintenance schedule to keep them in good condition.
• Only use tools appropriate to your group's ability.
Transporting Tools
• Tools should be carried to site in appropriate storage eg. tool box or bag.
• When carrying loose tools; use one hand to carry the tool and have nothing in the other hand.
• Always walk when carrying tools.
• Never wear a glove on the hand holding the hand tool.
• If the tool has a cutting edge; the edge should be covered by a blade guard or sheath whilst
transporting.
• Hold tools with sharp edges pointing down to the ground.
• When passing a tool to another person always pass the handle towards them, never the
working edge.
• Never run or climb whilst carrying tools.
• Never throw tools.
N SAFE PROCEDURES FOR USING HAND TOOLS WITH CHILDREN �►
90
SAFE USE OF VEGETABLE PEELER
Appropriate use:
Peeling vegetables /fruit or bark from green wood (as prelude to knife)
Storage:
Fabric bag or box. Temporary storage could be to hang above child head
Storage:
height.
Condition
Test blade for sharpness, check blade for any cracks or nicks, check handle
checks:
is not loose.
PPE:
None required ensure not wearing love on tool hand
Transporting:
Carry down by side with blade pointin q towards the ground. Walking.
Adult ratio:
1 adult to Z children.
Body Stance:
Safe stance in own space. If right handed - right knee on ground, left knee
Body Stance:
raised. Stick stabilized using left arm and leg. Vice versa for left handed
Action:
children.
Action:
Peeling action - blade pushes away from body, the blade should be in front
of body not over it, so that if it slipped it would not hit the leg. Alternate
peeling action - peeler blade is held still in position with right hand and the
Cleaning:
left hand pulls the stick towards the body against the blade.
Cleaning:
Wipe debris off the blade against a stick or using a cloth and then clean and
Maintenance:
sanitize
Maintenance:
Oil as required to prevent rusting. Cannot really be sharpened so damaged
peelers will have to be replaced.
SAFE USE OF SCISSORS
Appropriate use:
Cutting paper, card, string, tape etc. (Do not use scissors to cut sticks,
lasts, wood etc
Storage:
Fabric bag, box or wooden block.
Condition
Test blade for sharpness, check blade for any cracks or nicks, check pivot is
checks:
not too loose or too tight.
PPE:
None required ensure not wearing love on tool hand
Transporting:
Carry blades closed held within a fist. Arm hangs down by side with fist
ointin g towards the ground. Walking.
Adult ratio:
As per setting's policy
Body Stance:
Any safe stable stance
Action:
Hold scissors with dominant hand and object to be cut with other hand. Keep
finger clear of the blades. Move object rather than scissors when cutting
round shapes /angles. Never force scissors - if too much force is need they
are the wrong tool for the 'ob.
Cleaning:
Wipe any debris off the blades using a cloth. Wash off any sticky residue
from sticky tape. Dry before storing.
Maintenance:
If blade blunt - arrange for them to be appropriately sharpened.
Oil pivot and blades as required to prevent rusting.
Appropriate use:
SAFE USE OF WOODEN MALLET
Driving poles or pegs into the ground eg. for shelter building, fencing,
creating seating.
91
Storage:
Tool box or bag.
Condition
Check for splits or cracks in the head and that the handle is not loose or
checks:
broken. Check handle fors linters ands sits.
PPE:
Could wear a work glove on hand holding pole if thorny or rough.
height. Never leave a saw flat on the ground, hang them up with the covers
Go les may be necessary if object being hit is likely to splinter.
Transporting:
Carry by the handle to one side with the mallet head pointing towards the
Look for signs of the head shifting, take the guard off and twist to check for
round. Walking.
Adult ratio:
Adult ratio: 1: 1
Body Stance:
Standing - legs spread wide
knife.
Crouched - One knee on ground and one raised.
Action:
Child holds mallet with dominant or both hand. Holding the mallet further
Carried down by the side with the teeth pointing downwards and the guard
away from the head gives more leverage and hence more force. Another
firmly in place.
person (or mallet user holds with non - dominant hand) holds the pole
1:1
standing 90o to the side from mallet user. Line the mallet up with the pole,
Can be used individually with someone supporting the log so it stays firm
draw back and strike the pole straight on. Start with smaller hits first, then
Set aside a quieter area for working the bow -say, ideally on a saw horse
once accuracy develops hit harder.
Cleaning:
Wipe any debris off the mallet head.
Maintenance:
If head cracked or split - mallet will need to be replaced.
check the canopy, look out for eye hazards etc.
If handle loose - it may be possible to tighten, depending on design.
Use cloth and WD40 oil to ensure all dirt and moisture is off the blade.
If handle is broken - handle needs to be replaces.
Keep blade covered when in storage. Keep spare blades in container to
If wooden handle splintery - sand down rough parts.
replace when necessary.
Treat wood with oil (vegetable or linseed).
SAFE USE OF A BOW -SAW
Appropriate
Cutting anything bigger than the size of your wrist- small serrated edge for
use;
seasoned wood, spaced serrated edge for green wood
Storage:
Fabric bag or box. Temporary storage could be to hang above child head
height. Never leave a saw flat on the ground, hang them up with the covers
on, on a saw horse or leaning against a tree.
Condition
Look for signs of the head shifting, take the guard off and twist to check for
checks:
security. Examine the blade for chips, fractures and carefully check the
sharpness of the blade by running your thumb over it, just as you would a
knife.
PPE:
Transporting:
Carried down by the side with the teeth pointing downwards and the guard
firmly in place.
Adult ratio:
1:1
Body Stance:
Can be used individually with someone supporting the log so it stays firm
Action:
Set aside a quieter area for working the bow -say, ideally on a saw horse
which will provide a physical barrier between the holding hand and the
sawing hand. The working space should be clear without any trip hazards,
check the canopy, look out for eye hazards etc.
Cleaning:
Use cloth and WD40 oil to ensure all dirt and moisture is off the blade.
Maintenance:
Keep blade covered when in storage. Keep spare blades in container to
replace when necessary.
_ SAFE USE OF L.OPPERS
Appropriate Cutting branches
use:
92
Story e.
Sturdy bag of appropriate size.
Condition
checks:
Examine handles and hinges. Make sure there are no signs of cracking or
rustin .
PPE:
Condition
checks:
Transporting:
Carried at the side holding on to the bottom handle, making sure that the
blade has a Smiley face. The tools should be transported in a sturdy bag of
appropriate size.
Adult ratio:
1:1
Body Stance:
1:1
Action:
Set up a secure working area and keep at a safe distance, called a blood
bubble. When passing tools make sure to have eye contact so that person
knows you are passing the tool to them.
Cleaning:
Use a cloth to wipe the blade
Maintenance:
Oil the tool and use sharpening stones when required.
SAFE USE OF FIXED -BLADE KNIFE -
Appropriate
use:
Used to whittle
Storage:
Store in a locked container similar to an army tin.
Condition
checks:
Check that there are no cracks in the sheath. Look for any signs of denting,
rust, etc. Check for sharpness and that the handle and attachment do not
wobble.
PPE:
Never wear a glove on working hand
Transporting
Adult ratio:
Knives should always be folded when not in use or when carrying.
1:1
Body Stance:
Action:
Never cut towards yourself. Cut away from yourself and down towards the
round with minimum force.
Cleaning:
Clean the knife with a cloth.
Maintenance:
Sharpen knife with a sharpening stone.
N SAFE FIRE LIGHTING AND USE WITH CHILDREN �+
[SEE ATTACHED DIAGRAM #11
POSITIONING FIRE AREA
93
• Ensure permission for fire lighting has been obtained from site owner and Fire Department.
• Ensure no aerial hazards such as branches are overhanging the fire area (5m radius should be
clear).
• Clear any ground hazards (eg leaf litter) from 5m radius
• Ensure use of a suitable container to light fire in eg. barbecue or metal tray raised on bricks.
• Never light fire directly onto rock surface or surround fire with stones (some rocks explode
when heated!).
• Ensure seating is appropriately sized for the age of the children.
• Fire area should be created as diagram below, the fire edge and seating should be made
secure by pegging in place;
ENSURING RESPONSIBLE BEHAVIOUR
Children and adults must be comfortable with how to behave safely around a fire before the fire
is lit. The desired behaviour is repeatedly practiced in the fire area (with no fire lit) using circle
games, until practitioner feels happy that all will behave responsibly. This process may take
many sessions depending on the group. If there is any doubts over behaviour do not light the
fire.
Desired behaviour;
• Children know to walk once they've reached the 5 metre boundary (this may be marked
somehow).
• If they have anything (eg toasting stick) in their hands they must hold it still and point it down
to ground.
• When approaching seating area, they must walk around the outside of the seating until they
reach where they want to sit.
• If carrying anything, they must place it behind the seat.
• They carefully step over the seat and sit down.
• Whilst sitting they should hold any objects still and not wave them around.
• When time to leave circle they place any objects behind their seat.
• Stand up and turn around.
• Step back over the seat.
• Pick up object, holding it still and pointing to the ground.
• Walk until they leave the 5m walking zone.
GENERAL SAFETY PRECAUTIONS
• A bucket of water /sand or fire blanket should be available at all times.
• If conditions are too dry or windy do not light fire.
• First aid kit and first aider should be present, clean water available.
• Trained adult lights, maintains and extinguishes fire.
• Only adults move within the seating circle of the fire, exception to this is when cooking please
see below.
• If the situation becomes unsafe (due to weather, behaviour etc), an adult will extinguish the
fire immediately.
CAMPFIRE COOKING
• Ensure a 1 to 1 ratio for cooking.
• Ensure positioned upwind of fire, so flames blow away from you.
• Safe cooking distance is a child's arm length away from the log fire surround. This
measurement will vary depending on child age. It is advisable to make this boundary visible to
the children.
Ensure good hygiene procedures are followed eg clean hands before handling food
• Cooking items that can be eaten raw may be advised.
.,
• Establish a `cool down' rule for eating hot foods eg. blow on a marshmallow 10 times before
touching
• Ensure only adults handle grills, pots, pans etc that are hot.
• Ensure only adults handle kettles or storm kettles and that children are a safe distance away
when adults are pouring hot water.
STORM (KELLY) KETTLES
•The Kelly kettle must be placed on flat, clear ground, moving all leaf litter etc away.
•Children can feed the fire with one to one supervision, stick held at the end and
dropped in from the side.
*Hands should never be placed over the top of the kettle.
*Fuel should burn itself out, but if it doesn't it must be extinguished with water (see
above)
•The Kelly kettle will be removed from the fire pan by one of the Forest School
educators. To do this safely they will lift the kettle using the sides of the metal handle,
pouring will then be controlled by using one hand on the top of the handle and the
other on the chain.
*The Kelly kettle should never be heated with the cork in.
95
/ Lo. 7,
OP
4� Ip
TU gty&saint john
August 29, 2014
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Naming of Milford Baseball Field in Memory of Donnie Dwyer
Background:
The Milford Park Committee and valued partners are in the process of making improvements to the
Milford Community Park baseball field and has engaged the community in renaming it after the late
Donnie Dwyer. Donnie was a Milford resident, a police officer, and he was instrumental in
introducing the family protection and youth services unit to the Saint John Police Force. He was
heavily involved with the youth in the community, having coached a number of local ballplayers at
the Milford Community Park
Motion:
Request that Council approve the renaming of the Milford Baseball Field after the late Donnie
Dwyer.
Respectfully Submitted,
(Received via email)
Greg Norton
Councillor —Ward 1
City of Saint John
51� ,�,..
SAINT JOHN P.O. Box 1971 Saint john, NB Canada EX 4L1 www.saintiohn.ca CA 1971 Saint john, N.-B. Canada ER 4L1
0
f (0i 5
B H N
Engineering & Consulting Inc.
August 27, 2013
City of Saint John
Saint John, NB
Attention: Jody Kiiffer
40 Ashburn Lake Road teL 506.696.9155
PO Box 1045, 5,:int John, NO fax; 506.696,9158
E2L 4E3 reception ®brunswickengineering.ca
RE: 170 ASH9URN LAKE ROAD, REZONING & WINICIPAt. AMENDMENT,
SAIN'i JOHN, N
File: 2005.01
Please accept this letter as our request to withdrawal our application to rezone and amend the
municipal plan associated with PID 00305128, 40298422, 00298182, 00297333 at the alcove
referenced location and referenced to your project 14 -399.
If you have any questions regarding this matter, please contact the undersigned.
SRP
97
HST 9 82470 0884 RT0001
The Oty or Saint john
PROCUMA T ►ON
WHEREAS: UNBSJ is having their 47th Annual Shinerama
campaign in Saint John to raise funds for cystic
fibrosis research and treatment.
WHEREAS: Shinerama is the single largest charity event among
Canadian University students. Over 21 million dollars
have been raised through the continuous effort of 65
campuses and approximately 40 000 students yearly.
WHEREAS: Students from all walks of life will join the fight by
scouring the streets of Saint John on September 3rd in
pursuit of some funds.
WHEREAS: Your support towards these students can go very far to
finding a cure to a terrible disease which affects many
young Canadians.
NOW THEREFORE: I, Mayor Mel Norton, of Saint
John do hereby proclaim the week of September 2 -6, 2014 as
Shinerama Saint John Week in the City of Saint John.
In witness whereof I have set my hand and affixed the official seal of
the Mayor of the City %# Saint John.
The City of Saint John
September 2, 2014
Deputy Mayor and Councillors
Subject: Long Term Disability (LTD) — Interest Arbitration
The Committee of the Whole, having met on September 2, 2014, adopted the following
resolution:
RESOLVED that as recommended by the Committee of the Whole, Common Council appoint
Mr. Stephen Beatteay as nominee for the City during the Long Term Disability ( "LTD ") Interest
Arbitration and that the City Solicitor effect the engagement.
Sincerely,
Mel Norton
Mayor
s- l
SAIN(' Y)i J, °w P.C:. � /i S�. st r �, ;tip i ra, spa: �� �.I I f v v .<< a f je � �r .c a I (.e? 7 J Saint �c =°:s�, r 1. dta. C��r � LPL 4LJ
�. 99
�e
A: r
J
The city of Saint John
September 2, 2014
Deputy Mayor and Councillors
Subject: Donation of a bench to Larche Memorial Park
The Committee of the Whole, having met on September 2, 2014, adopted the following
resolution:
RESOLVED that as recommended by the Committee of the Whole, Common Council approve
the request for a $1500 donation from the Council budget towards the purchase of a granite
bench for the Larche Memorial Park.
Sincerely,
Mel Norton
Mayor
(i�'
MINT KkaIN P.O. Box 1971 faint John, NB Canada FA 4L1 wv w.kainlJohn.ca I C..P.1971 Saint John, N. -B. Canaria E7L 4Li