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2014-01-06_Agenda Packet--Dossier de l'ordre du jourV AL City of Saint John Common Council Meeting AGENDA Monday, January 6, 2014 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser 1'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuil bureau du greffier communal au 658 -2862. 1. Call to Order - Prayer 2. Approval of Minutes 2.1 Approval of Minutes - December 23, 2013 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings 11. Submissions by Council Members 11.1 Request for Proposal for Services from the Royal Canadian Mounted Polk (Councillor Merrithew) 11.2 Permanent Residence Vote and Municipal Elections (Councillor Norton) 12. Business Matters - Municipal Officers 12.1 Contract No. 2013 -23: Raw Water Transmission Main Pipe Repair 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 18. Adjournment City of Saint John Common Council Meeting Monday January 6, 2014 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une reunion de Conseil communal, contacter le bureau du greffier communal au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in privat( to the provisions of subsection 10.2(4) of the Municipalities Act and Council / Commit make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Personal Matter 10.2(4)(b) The City of Saint John Seance du conseil communal Le lundi 6 j anvier 2014 Comite plenier 1. Ouverture de la seance Si vous avez besoin des services en fran�ais pour une reunion de Conseil communal, of contacter le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalite ou en partie, peut faire 1'objet d'une discussion e vertu des dispositions prevues au paragraphe 10.2(4) de la Loi sur les municipalites. LE conseil /comite prendra une ou des decisions a cet egard au cours de la seance publique 16 h 30 — Salle de conference, 8e etage, hotel de ville 1.1 Approbation du proces- verbal — paragraphe 10.2(4) 1.2 Question relative au personnel — alinea 10.2(4)b) Seance ordinaire 1. Ouverture de la reunion, suivie de la priere 2. Approbation du proces- verbal 2.1 Approbation du proces- verbal de la seance tenue le 23 decembre 2013 3. Adoption de Fordre du .jour 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques 9.1 Projet de modification de 1'arrete concernant la taxe sur la zone d'amelic affaires 10. Etude des arretes municipaux 10.1 Troisieme lecture des modifications a Farr&& procedural 10.2 Troisieme lecture de la modification du plan municipal relatif au 1006, chemin Latimore Lake 11. Interventions des membres du conseil 11.1 Demande de proposition de services — Gendarmerie royale du Canada Merrithew) 11.2 Residents permanents — Vote et elections municipales (conseiller Nortoi 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Contrat n° 2013 -23 : Reparation d'une conduite d'eau brute principale 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 18. Levee de la seance COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP COMMON COUNCIL SPECIAL MEETING — THE CITY OF SAINT JOHI CITY HALL — DECEMBER 23, 2013 - 5:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strc - and - P. Woods, City Manager; W. Edwards, Commissioner of Transportation and Environment Services; J. Nugent, City G. Yeomans, Commissioner of Finance and Treasurer; J. I Commissioner of Growth and Community Development Se Jacobsen, Commissioner of Strategic Services; A. Poffenrc Deputy Commissioner of Building and Inspection Services; Clifford, Fire Chief; J. Taylor, Common Clerk; P. Anglin, Ac Deputy Common Clerk 1. Call to Order — Prayer Mayor Norton called the meeting to order and Deputy Mayor Rinehart offered the prayer. 2. Approval of Minutes 2.1 Minutes of December 9, 2013 On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that the minutes of the meeting Common Council, held on December 9, 2013, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the agenda of this meeting approved with the addition of items 9.4.2 Submission from Douglas Cyr and Kimbl Wilson; 10.5 Schedule "T" respecting Traffic Bylaw Amendment; 16.1 2014 Gener Operating Budget — Revisions; 16.2 Budget Items (Mayor Norton); 17.1 Long -Terr Disability ( "LTD ") Benefits — Post Bridging Period; 17.2 Contract 2011 -13: Bayside Sanitary Lift Station #3. Force Main and Sewer; 17.3 Recommended Appointment Committees; and 17.4 Saint John Parking Commission — Memorandum of Unders Hot Spot Parking Inc. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest Mayor Norton declared a conflict of interest with item 17.2 Contract 2011 -13: Bay: - Sanitary Lift Station #3. Force Main and Sewer. 5. Consent Agenda 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 and environmental audits as the Company shall deem necessary on the affected City owned Lands, upon the terms and conditions set out in the Agreement attached to this report (M & C #2013 -283) and dated December 23, 2013; and that the Mayor and Comm Clerk be authorized to execute the said Agreement. 5.4 That as recommended by the City Manager in the submitted report M & C 2013 -281: Request to Extend Closing of Sale of Former Philip and Wigmore Courts and One Additional Property to YM -YWCA, the City enter into an Amending Agreement with The Saint John YM -YWCA Inc. in the form as attached to M & C 2013 -281 and that the Mayor and Common Clerk be authorized to execute the said Agreement. 5.5 That as recommended by the City Manager in the submitted report M & C 2013 — 28, Street Naming, Common Council officially name the section of street between the intersection of Mount Pleasant Avenue & Seely Street and the intersection of Thorne Avenue, Loch Lomond Road & Bayside Drive as rue Seely Street. 5.6 That as recommended by the City Manager in the submitted report Summary of the Federation of Canadian Municipalities' Advocacy Days and Board of Directors Meetings, Ottawa, Ontario November 26 -29, 2013, this report be received for information. 5.7 That as recommended by the City Manager in the submitted report M & C 2013 — 28�r Saint John Irving Oil Christmas Tournament Arena Fees, Common Council: 1. Approve sponsorship request from the Irving Oil Christmas Tournament Committe 2. Allow for a total tournament fee for 2013 to 2017 reflecting 2012 invoice of $2,580 plus 2.5% each year to be consistent with proposed arena rate increases; and, 3. Direct staff to initiate changes to the Irving Oil Christmas Tournament contract an( invoice. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the recommendations set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that items 16.1 2014 General Fund Operating Budget — Revisions; and 16.2 Budget Items (Mayor Norton), be brought forwar, on the agenda. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that section 12.7 of the By -Law Respecting the Procedures of the Common Council of the City of Saint John with respect Speaking — time limitation, be suspended. Question being taken, the motion was carried. 16. Supplemental Agenda 16.2 Budget Items (Mayor Norton) COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP 2. Direct the City Manager to draft a similar expenditure restraint policy for otl service areas where Council does have control over spending — in full con: of the need to ensure that we are still able to act on Council's priorities (roads /recreation /development); 3. During the course of 2014, Common Council undertake a review of key departmental services and service levels (similar to that used for bylaw enforcement), as opposed to just spending levels, and make specific policy decisions on which services should be kept /eliminated /increased or decreE 4. Direct City staff to develop the expenditure control policies contemplated b 1 and 2 for submission to Council on January 201h, 2014. Question being taken, the motion was carried with Councillors Reai Lowe voting nay. 16.1 2014 General Fund Operating Budget — Revisions On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Cif Manager in the submitted report 2014 Operating Budget Common Council approv 2014 Operating Budget for the General Operating Fund and adopt the following rE THEREFORE BE IT RESOLVED: 1. That the sum of $148,772,180 be the total operating budget of the City of for 2014; 2. That the sum of $117,667,569 be the Warrant of the City of Saint John for 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of En, and Local Government of said amount on real property liable to taxation ur Assessment Act within the City of Saint John; 5. That Common Council authorize the Commissioner of Finance and Admini Services to disburse, at a time acceptable to him, to the named Commissic Agencies, and Committees, the approved funds as contained in the 2014 t 6. That Common Council approve the 2014 Establishment of Permanent Pos 651.5; 7. That Common Council approve an increase in the 2013 Management Prof Pay Scale of 1.25% on January 1 St, 2014 and 1.25% on July 1 St, 2014; and 8. That the recommendations in the report dated December 20th, 2013 entitle General Fund Operating Budget — Revisions, be adopted. Question being taken, the motion was carried with Councillor Fuller nay. (Councillor Farren withdrew from the meeting) 6. Members Comments Council members commented on various community events. 10. Consideration of By -laws 10.1 Third Reading Zoning By -Law Amendment 4105 Loch Lomond Rd 10.1.1 Section 39 Conditions 4105 Loch Lomond Rd On motion of Councillor McAlary Seconded by Councillor Lowe 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 The by -law entitled, "By -Law Number C.P. 110 -220 A Law to Amend the Zoning By-Law( The City of Saint John ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that, pursuant to the provisions of Secti 39 of the Community Planning Act, the proposed development and use of the parcel of la with an area of approximately 4100 square metres, located at 4105 Loch Lomond Road, also identified as being PID Numbers 00455006 and 55156244, for a mix of commercial residential uses be subject to the following conditions: (a) The site shall not be developed except in accordance with a detailed site plan, prepare by the Developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking areas, driveways, loading areas, freestanding and fascia signs, exterior lighting, landscaped areas, refuse / solid waste containers and other site features, including those listed above. The approved site plan must be attached to the building permit application for the development; (b) All parking areas, loading areas, manoeuvring areas and driveways must be paved wi asphalt and enclosed with cast -in -place concrete curbs where necessary to protect the landscaped areas, to facilitate proper drainage and define the driveway entrances to the from Loch Lomond Road; (c) Adequate site drainage facilities, including necessary catch basins, must be provided the Developer in accordance with a detailed drainage plan, prepared by the proponent ar subject to the approval of the Chief City Engineer or his designate; (d) Installation of concrete curb and sidewalk along the frontage of the development be completed as shown on the previously approved site plan for site prepared in 1988 and it accordance with the conditions imposed on the 1988 variance and that this work be completed by the applicant / property owner within one year of approval of the change of use / building permit for the proposed redemption centre; (e) All developed areas of the site not occupied by buildings, driveways, walkways, parkir or loading areas must be landscaped by the Developer. The landscaping must extend oni the City street right -of -way to the edge of the street curb /sidewalk; (f) Exterior lighting must direct light down onto the parking area and not toward adjacent properties; (g) Mobile signage is prohibited on the site; (h) Any area of the site that is exterior to a building that is to be used for the storage of garbage, including areas for the location of commercial waste bins shall be fully screened by a surrounding fence at least 1.8 metres in height designed so as to be opaque and an, such garbage storage area shall not be located in any required yard, nor shall any garbac be stored in any garbage storage area so as to exceed the height of the surrounding fenc and, (i) All site improvements shown on the approved site and drainage plans must be comple within one year of the approval of the change of use / building permit for the proposed redemption centre. Question being taken, the motion was carried. COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -220 A Lai Amend the Zoning By -Law of The City of Saint John ". 10.2 Third Reading Zoning By -Law Amendment 233 Lancaster St 10.2.1 Section 39 Conditions 233 Lancaster Street On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled," By -Law C.P. 110 -221 A Law to Amend the Zoning By -Law of The City of Saint John," ame Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of I having an area of approximately 480 square metres, located at 233 Lancaster Str( identified as being PID Number 00366518, from "R -2" One and Two Family Resid "R -4" Four Family Residential, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 110 -221 A Law to Amend the Zoning The City of Saint John ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that, pursuant to the provisions 39 of the Community Planning Act, the proposed development and use of a parce with an area of approximately 480 square metres, located at 233 Lancaster Street identified as being PID Number 00366518, for a multiple dwelling be subject to the conditions: a. That the driveway and on -site parking area shall be paved with asphalt, and the cast -in -place curbing be placed throughout the site to protect the landscaped area b. That the landscaped areas adjacent to Lancaster Street shall have a minimum two metres and a minimum width of 1.5 metres from the side property lines; c. That the applicant submit a detailed site plan illustrating the location of the build driveway, parking area, curbing and landscaped areas, to be prepared by the pror and subject to the approval of the Development Officer; and, d. That all work shown on the site plan must be completed by the proponent withir of the rezoning of the subject site. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled," By -Law C.P. 110 -221 A Law to Amend the Zoning By -Law of The City of Saint John," ame Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of having an area of approximately 480 square metres, located at 233 Lancaster Str( identified as being PID Number 00366518, from "R -2" One and Two Family Resid "R -4" Four Family Residential, be read a third time, enacted, and the Corporate C1 Seal affixed thereto. 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 RESOLVED that the by -law entitled, "By -Law Numb C.P. 110 -222 A Law to Amend the Zoning By -Law of The City of Saint John," amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1200 square metres, located at 7 Sherwood Drive, also identified as being PID Number 00324012, from "13-1" Local Business to "BR" Business Residential, be read. Question being taken, the motion was carried with Councillor Fullerton voti nay. The by -law entitled, "By -Law Number C.P. 110 -222 A Law to Amend the Zoning By -Law c The City of Saint John ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that, pursuant to the provisions of Secti 39 of the Community Planning Act, the development and use of the parcel of land having area of approximately 1200 square metres, located at 7 Sherwood Drive, also identified a being PID Number 00324012 for a mixed commercial and residential development be subject to the following conditions: a. That the number of dwelling units is limited to a maximum of four. b. That all outstanding violations are to be corrected by the property owner. c. That development of the site shall be in accordance with a site plan submitted with the change of use / building permit and approved by the Development Officer detailing parkin signage, garbage storage, lighting, and buffering / fencing. Question being taken, the motion was carried with Councillor Fullerton voti nay. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "By -Law Numb, C.P. 110 -222 A Law to Amend the Zoning By -Law of The City of Saint John," amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1200 square metres, located at 7 Sherwood Drive, also identified as being PID Number 00324012, from "13-1" Local Business to "BR" Business Residential, be read a third time, enacted, and the Corporate Common Seal affixed therel Question being taken, the motion was carried with Councillor Fullerton voti nay. Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -222 A Law to Amend the Zoning By -Law of The City of Saint John ". 12.2 2014 Insurance Renewal On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report 2014 Insurance Renewal, Common Council accepts the insurance package offered by our Agent of Record, Hub International Atlantic Limited (formerly Huestis Commercial Insurance), and approves payments as follow: Insurance Premiums of $1,068,795 COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP RESOLVED that the by -law entitled, "A By -L; Amend a By -Law Respecting Water and Sewerage" amended by repealing Sched and "B" in Section 44, and substituted by the submitted 2014 Schedules "A" and "I read. Question being taken, the motion was carried. The by -law entitled, "A By -Law to Amend a By -Law Respecting Water and Sewer read in its entirety. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A By -L; Amend a By -Law Respecting Water and Sewerage" amended by repealing Sched and "B" in Section 44, and substituted by the submitted 2014 Schedules "A" and "I read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "A By -Law to Amend a By -Law Resp Water and Sewerage ". 10.5 Third Reading Traffic By -Law Amendment re: School Zones On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "A Law a By -Law Respecting Traffic on Streets in The City of Saint John made under the of the Motor Vehicle Act, 1973, and amendments thereto" repealing and replacing 23 with Section 23(1) and adding Schedule T- School Zones, be read. Question being taken, the motion was carried. The by -law entitled, "A Law to Amend a By -Law Respecting Traffic on Streets in T Saint John made under the authority of the Motor Vehicle Act, 1973, and amendm thereto ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "A Law a By -Law Respecting Traffic on Streets in The City of Saint John made under the of the Motor Vehicle Act, 1973, and amendments thereto" repealing and replacing 23 with Section 23(1) and adding Schedule T- School Zones, be read a third time, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "A Law to Amend a By -Law Respect on Streets in The City of Saint John made under the authority of the Motor VehiclE 1973, and amendments thereto ". 7. Proclamation 8. Delegations / Presentations 9. Public Hearings 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 9.2 Proposed Sec 39 Amendment 1210 Loch Lomond Rd 9.2.1 Planning Advisory Committee Recommendation to Amend Sec 39 Condition: The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 amendment amending the Section 39 conditions imposed on the November 6, 2006 rezoning of the property located at 1210 Loch Lomond Road, also identified as a portion of PID Number 55008593, as amended on October 24, 2011, to permit a restaurant with a Dining Room liquor licence, and to permit the restaurant to be open to the public until 10:00 p.m., seven days a week, with no written objections receive Consideration was also given to a report from the Planning Advisory Committee submittn a copy of the Planning staff report considered at its December 10th, 2013 meeting at whic the committee recommended the amendment to the existing Section 39 conditions. The Mayor called for members of the public to speak against the proposed amendment w no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendme with no one presenting. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that Common Council amend the Sectii 39 conditions imposed on the November 6, 2006 rezoning of the property located at 121 C Loch Lomond Road, also identified as a portion of PID Number 55008593, and amended October 24, 2011, as follows: a. That a restaurant be included in the list of permitted uses for the subject property, subject to the following conditions: i. That a Dining Room liquor license be permitted for the proposed restauran ii. That the applicant be required to establish a fenced -in garbage area in the rear yard of the subject property; and, iii. That the landscaped plantings be extended along the southern part of the property to the public right -of -way. Question being taken, the motion was carried with Deputy Mayor Rinehart and Councillor Lowe voting nay. 9.3 Staff Presentation: Municipal Plan Amendment 1006 Latimore Lake Road Referring to the submitted presentation, J. Kliffer, Planner provided an overview of the Proposed municipal plan amendment at 1006 Latimore Lake road. On motion of Councillor Reardon Seconded by Councillor Norton RESOLVED that the staff presentation with respect the proposed Municipal Plan amendment for 1006 Latimore Lake Road, be received for information. Question being taken, the motion was carried. 9.4 Proposed Municipal Plan Amendment 1006 Latimore Lake Road 9.4.1 Planning Advisory Committee Report Recommending Municipal Plan Amendment The Common Clerk advised that the necessary advertising was completed with regard to COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP committee recommended approval of the Municipal Plan amendment as set out in recommendation. The Mayor called for members of the public to speak against the Municipal Plan amendment with no one presenting. The Mayor called for members of the public who wished to speak in favour of the Plan amendment with Kimberly Wilson, the applicant, presenting. Ms Wilson requi Council approve the municipal plan amendment for the 89 hectare portion of land, opposed to the 29 hectare portion approval recommended by the Planning Adviso Committee. She noted that should the development be limited to the recommend hectares, her remaining property would become land- locked, thereby restricting try access to it should future development opportunities become available. Morgan Lanigan, Chair of the Planning Advisory Committee, spoke in favor of the plan amendment and responded to questions from members of Council. On motion of Councillor Reardon Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law the Municipal Plan By -Law" re- designating on Schedule A of the Municipal Plan, a land with an area of approximately 29 hectares, located at 1006 Latimore Lake Rc identified as a portion of PID Number 00433367, from Rural Resource Area and P Natural Area, to Stable Area, as illustrated on the submitted sketch entitled "Appel Area Recommended for Plan Amendment; and re- designating on Schedule B of tl the same parcel of land, from Rural Resource and Park and Natural Area to Rural Residential, be read a first time. Question being taken, the motion was carried with Councillor MCAl, nay. Read a first time by title, the by -law entitled, "A Law to Amend the Municipal Plan On motion of Councillor Reardon Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law the Municipal Plan By -Law" re- designating on Schedule A of the Municipal Plan, a land with an area of approximately 29 hectares, located at 1006 Latimore Lake Rc identified as a portion of PID Number 00433367, from Rural Resource Area and P Natural Area, to Stable Area, as illustrated on the submitted sketch entitled "Appel Area Recommended for Plan Amendment; and re- designating on Schedule B of 0 the same parcel of land, from Rural Resource and Park and Natural Area to Rural Residential, be read a second time. Question being taken, the motion was carried with Councillor MCAl, nay. Read a second time by title, the by -law entitled, "A Law to Amend the Municipal PI Law." 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 Dangerous and Vacant Buildings Program 2013 Results (Mayor Norton withdrew from the meeting. Deputy Mayor Rinehart assumed the c 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 12.3 Update on the Loch Lomond Community Centre On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the submitted report M & C 2013- 284: Update on the Loch Lomond Community Centre be received for information. Question being taken, the motion was carried. On motion of Councillor Strowbridge Seconded by Councillor Reardon RESOLVED that the submitted report M &C 2013 -28 Update on the Loch Lomond Community Centre be referred to the Regional Services Commission. Question being taken, the motion was carried. 12.4 Amendments to the Procedural By -Law Consideration was given to a submitted report from the City Solicitor entitled "Amendmen to the Procedural By -law ". On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A Law to Amei a By -Law Respecting the Procedure of the Common Council of The City of Saint John ", amending Section 8 and Subsections 3.10, 10.1, 10.3, 15.24, 17.1, 17.3, 21.2, 21.3, 21.5 21.16, 21.22, 21.23, and 21.26, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend a By -Law Respecting the Procedure of the Common Council of The City of Saint John ". On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the by -law entitled, "A Law to Amei a By -Law Respecting the Procedure of the Common Council of The City of Saint John ", amending Section 8 and Subsections 3.10, 10.1, 10.3, 15.24, 17.1, 17.3, 21.2, 21.3, 21.5 21.16, 21.22, 21.23, and 21.26, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend a By -Law Respecting Procedure of the Common Council of The City of Saint John ". 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 17. Committee of the Whole 17.1 Long -Term Disability ( "LTD ") Benefits — Post Bridging Period On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that as recommended by the Committe COMMON COUNCIL /CONSEIL 0 DECEMBER 23, 2013/LE 23 DECEP Finance and Administration and Mr. Rick Merrill, the latter acting as committee cN and Further that Common Council advise the Superintendent of Pensions of the comp the aforesaid committee. Question being taken, the motion was carried. (Mayor Norton withdrew from the meeting. Deputy Mayor Rinehart assumed the 17.2 Contract 2011 -13: Bayside Drive Sanitary Lift Station #3, Force Main Sewer On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the Cc of the Whole, having met on December 23, 2013, Common Council authorize the Solicitor or his designate to file a Notice of Application with the Court of Queen's E New Brunswick requesting that the holdback funds retained by The City of Saint J regarding Contract 2011 -13: Bayside Drive — Sanitary Lift Station #3, Force Main be permitted to be paid into Court and such further order as the Court deems just. Question being taken, the motion was carried. 17.3 Recommended Appointments to Committees (Mayor Norton re- entered the meeting and assumed the chair) On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Cc of the Whole, having met on December 23, 2013, Common Council make the follc appointments to a committee: Carleton Community Centre Advisory Board: to reappoint Chuck Edison, Larry Gautreau, Mary Ann O'Hara, David O'Toole and Barry Roberts each for a 3 year t December 23, 2013 to December 23, 2016. Destination Marketing Organization: to reappoint Terry Hutchison for a 2 year b December 23, 2013 to December 23, 2015; and to appoint Sally Blount for a 3 ye, from December 23, 2013 to December 23, 2016. Imperial Theatre: to reappoint Sarah Jones for a 3 year term from January 31, 2C January 31, 2016. Planning Advisory Committee: to reappoint David Drinnan for a 1 year term fror 1, 2014 to January 1, 2015; and to appoint Eric Falkjar and Derrick Mitchell each f year term from January 2, 2014 to January 2, 2017. Heritage Development Board: to appoint Bob McVicar for a 3 year term from Jai 2014 to January 1, 2017. PRO Kids: to extend the term of Connie Coffin to May 11, 2015 and Charles JenE March 3, 2014 to allow the full term of service of 6 years. Saint John Industrial Parks: to extend the term of Kathy Craig to July 20, 2014 t the full term of service of 6 years; and to appoint Percy Wilbur and Jack Riley eacl 98- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 23, 2013/LE 23 DECEMBER 2013 On motion of Councillor Norton Seconded by Councillor Reardon RESOLVED that as recommended by the Committe of the Whole, having met on December 23, 2013, Common Council approve the Memorandum of Understanding between the City and Hot Spot Parking, Inc. in the form submitted to a report to Committee of the Whole from the Parking Commission dated December 17, 2013, which shall allow for a 12 week pilot project to test the operational viability of a business model that allows users to purchase parking via a cellular phone application or a website, and that the Mayor and Common Clerk be authorized to execute the said Memorandum of Understanding. Question being taken, the motion was carried. 18. Adjournment On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the Common Council meeting of December 23, 2013 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 9:10 p.m. Mayor / maire Common Clerk / greffier communal q,� A LAW TO AMEND BY -LAW NUMBER BIA -2 BUSINESS IMPROVEMENT LEVY BY -LAW Be it enacted by the Common Council of the City of Saint John as follows: ARRETE MODIFIANT ARRETE No BIA -2 ARRETE CONCERNANT L CONTRIBUTION POUR L'AMELI( DES AFFAIRES Le conseil communal de The City of decrete ce qui suit : The Business Improvement Levy By -law L'arrete concernant la contribi of The City of Saint John enacted on the third day 1'amelioration des affaires de The Cit, of January, 2006, is amended by: John decrete le 3 janvier 2006 est modifil 1 Repealing section 2 thereof and inserting 1 l'abrogation de Particle 2 aux p; the following: 1'ajout du texte qui suit : 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2014 upon non - residential property within the Business Improvement Area established by By -law No. BIA -1 Business Improvement Area By -law enacted on the 5`'' day of January, 2004. 2 Par la presente, une contril 16 cents par tranche de cent dollars par r, valeur fixee est imposee pour 1'annee 2C immeubles non residentiels situes a l'inte: zone d'amelioration des affaires etablie e 1'Arrete n° BIA -1 relatif a la zone d'arr des affaires edicte le S j anvier 2004. IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint J, has caused the Common Seal of the said City to be apposer son sceau communal sur le preser affixed to this by -law the * * * * day of * * * * *, A.D. * * * * * * * 2014, avec les signatures suivant 2014 and signed by: Mayor /maire Common Clerk/greffier communal BUSINESS IMPROVEMENT LEVY Public Notice is hereby given that the Common Council of The City of Saint John has been requested by the Board of Directors of Uptown Saint John Inc. and intends to consider approving a budget for the designated Business Improvement Area, at its regular meeting to be held in the Council Chamber on January 6, 2014 at 6:30 p.m. The proposed budget for the Business Improvement Area is as follows: REVENUE BIA Levy $413,858.00 Employment Grants 6,500.00 Waterfront Development 15,000.00 Marketing Recoveries 30,000.00 Festival and Events 6,000.00 Bad Debt Recovered 2,000.00 Misc. Revenue 2,000.00 Uptown Awards Total Revenue $475,358.00 EXPENDITURES Communications $13,500.00 IC Relations & AGM and Awards 3,200.00 Waterfront Development 15,000.00 Development Design & Planning 33,000.00 Marketing 78,000.00 Festivals ix Events 30,000.00 Environment 15,000.00 Discover Saint John 15,000.00 Non - Recoverable 369.00 Commitee Exp. Total 203,069.00 Office & Admin Expense 272,289.00 Total Expenditures $475,358.00 The proposed levy to be imposed on non - residential property within the designated business improvement area is 16 cents per $100.00 of assessment for 2014. Pursuant to the Business Improvement Areas Act the said proposed budget shall not be approved if objections in writing are filed with the undersigned not later than January 3, 2014 jointly or independently by one -third or more of all non- residential users or by non- residential users who would + .....+L...� 4.., 1;-6J- +.. -, --- TAXE SUR UAMELIORATION DES AFFAIRES Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John, a la demande du conseil d'administration de Uptown Saint John Inc., indique son intention d'approuver un budget pour la zone d'amelioration des affaires designee lors de la reunion ordinaire qui se tiendra le 6 janvier 2014 a 18 h 30. Le budget propose pour la zone d'amelioration des affaires se repartit comme suit : RECETTES Taxe sur la zone d'amelioration des affaires 413858.00$ Subventions a 1'emploi 6 500.00 Amenagement riverain 15 000.00 Recouvrements de marketing 30 000.00 Festivals et Evenements 6 000.00 Recouvrement de mauvaises creances 2000.00 Recettes diverses 2000.00 Prix Uptown Recettes totales 475 358.00$ DEPENSES Communications 13500.00$ IC Relations et AGM et Prix 3200.00 Amenagement riverain 15 000.00 Conception et la planification du developpement 33 000.00 Marketing 78 000.00 Festivals et Evenements 30 000.00 Environnement 15 000.00 Discover Saint John 1 S 000.00 Depenses non recouvrables 369.00 Frais de commission total 203 069.00 Frais de bureau et d'administration 272 289.00 Depenses totales 47S358.00$ La taxe prevue sur les biens -fonds non residentiels situes clans la zone d'amelioration des affaires designee sera de 0,16 $ par tranche de 100 $ devaluation pour I'an 2014. En vertu de la Loi sur les zones d'amelioration des affaires, le budget prevu ne doit pas etre approuve si des objections par ecrit sont deposees au BY -LAW NUMBER M -5 A LAW TO AMEND A BY -LAW RESPECTING THE PROCEDURE OF THE COMMON COUNCIL OF THE CITY OF SAINT JOHN ARRETE No M -5 ARRETE MODIFIANT L'ARR CONCERNANT LE REGLEMI INTERIEUR DU CONSEIL COMM] THE CITY OF SAINT JOHI Be it enacted by the Common Council of Lors dune reunion du conseil c The City of Saint John as follows: The City of Saint John a d&cr6t6 ce qui s A By -Law of The City of Saint John entitled "a By -Law Respecting the Procedures of the Common Council of The City of Saint John" enacted on the 29"' day of November, A.D. 2010, is hereby amended as follows: Par les presentes, 1'arret6 de Tr Saint John intitul6 « Arret6 cone reglement int6rieur du conseil commur. City of Saint John », 6dict6 le 29 noven est modifi6 comme suit: 1 Subsection 3.10 is amended by adding the 1 Le paragraphe 3.10 est me words "of the total membership of Council" Padjonction des mots « du nombre immediately after the words "two- thirds vote ". membres du Conseil» immediatement mots « des deux tiers >>. 2 Section 8 is amended by adding the following 2 L'article 8 est modifi6 par Padjc immediately after subsection 8.12: ce qui suit imm6diatement apres le x 8.12: "8.13 Members Comments — Limitation During the "Members Comments" order of business on the agenda, each member may, one time only and for a maximum of 2 minutes, speak to make community announcements, congratulatory remarks or acknowledgments, but he shall not raise business matters." 8.13 Commentaires presenti membres — limitation Durant la partie « Con] pr6sent6s par les membres » a jour, chaque membre peut inter fois seulement et pour ui maximale de 2 minutes, pour annonces communautaires, pour f6licitations ou des remerciemen ne soul6vera pas d'affaires muni 3 Subsection 10.1 is amended by deleting the 3 Le paragraphe 10.1 est modif word "Thursday" immediately after the words suppression du mot « jeudi >> imme' "prior to 4:00 pm on the" and replacing it with the apres les mots « avant 16 h le >> word "Tuesday ". remplacement par le mot « mardi >>. 4 Subsection 10.3 is amended by deleting the 4 Le paragraphe 10.3 est modif word "Thursday" immediately after the words suppression du mot « jeudi >> imm6 "prior to 4:00 pm on the" and replacing it with the apres les mots « avant 16 h le >> 6 Subsection 17.1 is deleted and replaced with the 6 Le paragraphe 17.1 est supprime e following : par ce qui suit : " 17.1 New business — consideration - requirements No member shall present any matter to Council for its consideration at a meeting unless : (a) the matter appears on the agenda for that meeting; or (b) it is in accordance with Sections 15.7 through 15.23 inclusive; or (c) Council by two - thirds of the total membership of Council grants leave to include the matter on the agenda without prior notice." 17.1 Nouvelles activite's — exigences Lors des reunions, aucun meml presenter au conseil des questio: d'examen a moins que : (a) La question ne figure a I'orc de cette reunion; ou (b) La question ne soit conf articles 15.7 a 15.23 inch ou (c) Le conseil, par le deux nombre total de ses n'autorise ]'inclusion de la Fordre du jour sans preavis. 7 Subsection 17.3 is deleted and replaced with the 7 Le paragraphe 17.3 est supprime el following : par ce qui suit : "17.3 Motion — not on agenda — staff request The Chief Administrative Officer, City Solicitor, Commissioner of Finance or Common Clerk of the Corporation may request that council consider a matter not included in the agenda which calls for immediate and urgent consideration and Council, by a vote of two - thirds of the total membership of Council, shall determine uvhether or not to consider this matter." 17.3 Proposition — non -i l'ordre du jour — dem,, personnel Le directeur general, 1'avocat i le commissaire aux finances ou communal /la greffiere commur Corporation peuvent demande conseil examine une question n� a l'ordre du jour et exigeant u imme'diat et urgent, au moyen d deux tiers du nombre total des du conseil qui determineront 1'e non de cette question. » 8 Subsection 21.2 is amended by deleting the 8 Le paragraphe 21.2 est modif word "Friday" immediately after the words suppression du mot ovendredi » imme "received in each case on the" and replacing it with apres les mots « avant 16 h le » the word "Wednesday ". remplacement par le mot « mercredi ». 9 Subsection 21.3 is amended by deleting the 9 Le paragraphe 21.3 est modif word "Tuesday" remplacement par le mot « mardi ». 11 Subsection 21.16 is deleted and replaced with 11 Le paragraphe 21.16 est the following: remplace par ce qui suit : "21.16 Speaking — Limitation There is no limit to the number of times a member may speak to a motion in Committee of the Whole, however each time a member speaks to a motion, he shall on]), speak for a maximum of 3 minutes." o 21.16 Intervention — limitat Un membee peut s'exprimei proposition autant de fois qu'il veut en Comite plenier, toutef fois qu'un inembre s'exprim proposition, it ne s'exprimera une duree maximale de trois mi: 12 Subsection 21.22 is amended by deleting the 12 Le paragraphe 21.22 est mod word "Thursday" immediately after the words suppression du mot o jeudi » immi "prior to 4:00 pm on the" and replacing it with the apres les mots o avant 16 h le word "Tuesday ". remplacement par le mot o mardi ». 13 Subsection 21.23 is amended by deleting the 13 Le paragraphe 21.23 est mod word "Thursday" immediately after the words suppression du mot « jeudi » immc "prior to 4:00 pm on the" and replacing it with the apres les mots o avant 16 h le word "Tuesda} ". remplacement par le mot « mardi ». 14 Subsection 21.26 is amended by deleting the 14 Le paragraphe 21.26 est mod: word "Thursday" immediately after the words "by suppression du mot « jeudi » immf 4:00 pm on the" and replacing it with the word apres les mots « avant 16 h le > "Tuesday ". remplacement par le mot « mardi ». IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day , A.D. 2014 and signed by: Mayor /Maire EN FOI DE QUOI The City of Saint J apposer son sceau communal sur le pre, le 2014, avec les suivantes c� BY -LAW NUMBER C.P. 106 -6 A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By -law of The City of Saint John enacted on the 30th day of January, A.D. 2012 is amended by: 1 Amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 29 hectares, located at 1006 Latimore Lake Road, also identified as being a portion of PID No. 00433367, from Rural Resource Area and Park and Natural Area to Stable Area classification; 2 Amending Schedule B — Future Land Use, by redesignating the same parcel of land from Rural Resource and Park and Natural Area to Rural Residential classification - all as shown on the plans attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2014 and signed by: Mayor ARRETE No C.P. 106 -6 ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors d'une reunion du conseil communal, The City of Saint John a edictE ce qui suit L'arrete concernant le plar municipal de The City of Saint Johr decrete le 30 janvier 2012 est modifie par: 1 la modification de ]'annexe A - Structure de la municipalite, afin de faire passer la designation d'une parcelle de terrain d'une superficie d'environ 2S hectares, situee au 1006, chemin Latimore Lake, une partie le NID 00433367, de secteur de ressources rurales et secteur part et aire naturelle a secteur stable ; 2 Ia modification de ]'annexe B - Utilisation future des sols, afin de faire passer la designation de la parcelle de terrain precitee de secteur de rssource, rurales et secteur part et aire naturelle secteur residentiel rural ; - toutes les modifications sont indiquees sw les plans ci joints et font partie du present arrete. EN FOI DE QUOI, The City of Saint Johr a fait apposer son sceau communal sur if present arrete le 2014, avec le,, signatures suivantes Common Clerk/Greffier communal First Reading - December 23, 2013 Second Reading - December 23, 2013 1711 _'._1 T__ 1'._ Premiere lecture - le 23 decembre 2013 Deuxieme lecture - le 23 decembre 2013 PLANNING AND DEVELOPMENT / URBANISME ET DEVELOP N O MUNICIPAL DEVELOPMENT PLAN / PLAN D'AMENAGEF Amending Schedule A Modifiant annexe A FROM / DE TO / A Rural Resource Area/ secteur de ressources rurales Applicant: Douglas Cyr & Kimberly Wilson Location: 1006 chemin Latimore Lake Road PID(s) /NIP(s): Portion of /de 00433367 Stable area / secteur stable PLANNING AND DEVELOPMENT / URBANISME ET DEVELOP N MUNICIPAL DEVELOPMENT PLAN / PLAN D'AMENAGEII 6'4b0� p b �4S o� FROM / DE Amending Schedule B Modifiant annexe B TO /A Rural Resource / Rural Residential / secteur de ressources rurales secteur r6sidentiel rui Applicant: Douglas Cyr & Kimberly Wilson Location: 1006 chemin Latimore Lake Road PID(s) /NIP(s): Portion of /de 00433367 The City of Saint john Committee of the Whole January 2, 2014 His Worship Mel Norton and Members of Common Council Your Worship and Councillors Subject: Request for proposal for services from the Royal Canadian Mounted Police This past budget saw costs for policing increase by approximately one million dollars. Such incr, a single year, especially given the small growth in our overall tax base, are not sustainable. We council cannot focus on our priorities, (roads, water, recreation) if our monetary resources are consumed by skyrocketing policing cost. With cost of wages and benefits now representing ove policing budgets it is the financial responsibility of this council to explore alternative cost for pol services for the city of Saint John. Motion: Council refer to the City Manager for advice and a report on the cost and process for o from the Royal Canadian Mounted Police a quote for providing policing services for the City of S on the basis that the RCMP would hire members of the Saint John Police Force if the RCMP werf assume policing services for the City of Saint John. Respectfully Submitted, (Received via email) David Merrithew Councillor, Ward 4 January 2, 2014 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Permanent Residence Vote and Municipal Elections Background: Many Saint John residents pay local taxes and use city services but have no say in who re them because they are Permanent Residents and not yet Canadian citizens. According to a 2012 Citizenship and Immigration Canada Report, there were 2,211 Perma Residents living in New Brunswick with 84% living in Saint John, Fredericton and Moncton residents pay for local community services equally, but cannot vote in municipal elections. Permanent residents must live in Canada for a minimum of three years before they can ap become a Canadian citizen. While this may not sound like a long time, recent reports have that the processing time for citizenship applications is growing; so that it is taking years Ion immigrants to become citizens. In addition, because elections only take place every few ye someone might have the opportunity to vote only after they have lived in Canada for eight i years. Currently non - citizens can vote in municipal elections in some cities in more than 50 counts including countries in Europe, as well as the U.S. and New Zealand. Providing Permanent Residents the right to vote in municipal elections will provide an oppc participate in decisions made on local services and issues. It will enhance the legitimacy of government, which is responsible for the services and well -being of all city residents. If Per Residents are voters, this will encourage elected officials to listen to and respond to the ne constituents in a truly inclusive environment. Evidence indicates that the earlier that people begin participating in political life, the more are to continue participating in the long term. With more than 80% of Permanent ResidentE Motion: Refer to the Common Clerk for scheduling a presentation by the Saint John Human Develc Council on the topic of extending the right to vote in municipal elections to Permanent Resi Respectfully Submitted, (Received via email) Greg Norton Councillor -Ward 1 City of Saint John REPORT TO COMMON COUNCIL M &C2014 -01 December 20, 2013 His Worship Mayor Mel Norton & Members of Common Council Your Worship and Members of Council, SUBJECT: CONTRACT NO. 2013 -23: 1500MM. DIA. RAW WATER TRANSMISSION MAIN PIP: BACKGROUND The 2014 Water & Sewerage Utility Fund Capital Budget includes a provision for the two 5 -meter sections of pipe on the 1500mm diameter raw water transmission main fro Lake to the Irving Forest Services Mill. In accordance with the City of Saint John's Policy for the Procurement of Goods, Ser Construction, this contract was called by invitation to bid as the work was valued at $100,000. TENDER RESULTS Tenders closed on December 20, 2013, with the following results including HST: 1. Fairville Construction Ltd., Saint John, NB 2. Gulf Operators Ltd., Saint John, NB $71,642 $96505C 3. Dexter Construction Company Limited, Saint John, NB $99,44C M &C2014 -01 December 20, 2013 Page 2 ANALYSIS The tenders were reviewed by staff and were found to be formal in all respects. Sta opinion that the low tenderer has the necessary resources and expertise to perform the recommend acceptance of their tender. It is anticipated that the work will be comph the last week of April, 2014 in conjunction with the Irving Forest Services annual in shutdown of the mill. FINANCIAL IMPLICATIONS This contract involves work that is to be charged to the 2014 Water & Sewerage U Capital Budget. Assuming award of this contract to the low tenderer, the following a: been completed which includes work that will be carried out by City Forces and othe pre - purchase of required materials. Budget $150,000 Project net cost $1421)000 Variance (surplus) $800 POLICY CONFORMANCE The recommendation in this report is made in accordance with the provisions of Coui policy for the tendering of construction contracts, the City's General Specifications an specific project specifications. RECOMMENDATION It is recommended that Contract No. 2013 -23: 1500mm Dia. Raw Water Transmis Pipe Repair, be awarded to the low tenderer, Fairville Construction Ltd., at the tender $71,642.00 including HST as calculated based upon estimated quantities, and furthe Mayor and Common Clerk be authorized to execute the necessary contract documents. Jodi Stringer -Webb, P. Eng. Municipal Engineer Brian Keenan, P. Eng. Engineering Manager CONTRACT COST PROJECTION CONTRACT: 2013 -23 1500MM DIA. RAW WATER TRANSMISSION MAIN PIPE REPAIR ENGINEER 1 Description 2 Capital No. 3 Budget Approved in 2009 Capital Plan 4 Tender Amount 5 City Forces 6 Utilities 7 Other 8 Estimated HST Rebate 9 Total (4 +5 +6 8 PCCP Repair 150,000.00 71,642.00 3,000.00 80,286.00 12,868.44 142,05' 0.00 0.00 0.00 0.00 0.00 o.00 11 0.00 Totals 150,000.00 71,642.00 3,000.00 0.00 80,286.00 12,868.44 142,05! The estimated HST rebate of $12,868.44 is based upon a tendered amount of $ 71,642.00 and pre - purchased materials of 70,286.00 The cost under City Forces $3,000 is for operation of existing valves and temporary services etc. The cost under "Other" is for hiring an inspector to be at the site during construction and the prepurchase of materials.