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2013-11-18_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, November 18, 2013 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 3:30 p.m. 8th Floor Boardroom City Hall 1.1 Land Matter 10.2(4)(4) Monday, November 18, 2013 6:00 pm Ludlow Room, 8th Floor City Hall Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. 1. Call to Order - Prayer 1.1 Priority Update Session Agenda and Materials 1.2 Council Priorities 1.3 Advance SJ: A Corporate Strategic Plan for the City of Saint John 2013 -2016 1.4 Alignment with Council's Priorities 1.5 2013 Budget Update 1.6 Capacity Box 1.7 Annual Report Framework - Alignment with Council's Priorities 2. Approval of Minutes 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings Pages 1 -11 12-13 14 -39 40-44 45-55 56-56 57-60 10. Consideration of Sy -laws 11. Submissions by Council Members 12. Business Matters - Municipal Officers 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 16. Adjournment K REPORT T10 COMMON November 13, 2013 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Common Council: SUBJECT: Priority Update Session Agenda and Materials The CRY-11DIEW11111 Iva The priority update setting session is designed to help Council review and update Council's Priorities and assess actions that need to be taken to ensure achievement of the remaining stated priorities. Council will be provided with an opportunity to review and ensure that the recently drafted corporate strategic plan will address many of the actions required to achieve Council's Priorities. An introduction to an annual report to citizens on the progress made towards achieving Council's Priorities will be included in the session to provide context to Council in their reviewing priorities. The following is an agenda for the session scheduled to start at 6:00 PM in the Ludlow Room, 8t' Floor City Hall. • Introduction to process and expectations • Presentation of draft corporate strategic plan • Review of Council's Priorities and alignment with the corporate strategic plan • Brief update on 2013 budget progress • Facilitated Council session Common Council will be provided with a draft copy of the corporate strategic plan and progress on 2013 budget commitments related to Council's priorities prior to the session. These materials will be revised as necessary subsequent to the priority update session on November 18'h and incorporation of Council's input. Respectfully submitted, • • F.-O I I • • • O V O 0 O O a O V v s C3 Ln IZ s 0 E r� to c .E c co : co � » r« � d . d � u m w 9 m 0 mi I /t** P\ }) E / \ { W. A * \(� \ \} )K* { w s I � � c / O 0 i5 to QD Cf.) QD m I c v � t v u v * c + * v u c . 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holders to advance community priorities Cooperate with neighbouring municipalities to advance the R::ro)uas'.rrnlk: Ih 11calhtlhi economic prosperity of the region through the True Growth J B, I a:oncrirlic D va Icrlrrrra i7t (, cacarriiimtlon 2.0 initiative > Define and carry out the City's role in advancing the regional economic prosperity goals set out in True Growth 2.0 Invest wisely to continue to build our community and deliver services while maintaining a healthy financial position Implement an affordable and sustainable plan to address pension issues V° :a! „) in o rn li a: 11 11 c,a I1 t11°11 J C' 111 ai ci al , � w ,t aiimh pity for the (';::Pty > Develop long -term financial and debt management plans that support sound policy, guide investment in service delivery, and focus on achieving a strong financial position > Develop a business case framework that evaluates major investments in service delivery and infrastructure to ensure resources are directed to the things that matter to our citizens Straate& 4;onninuauin caatuum dE:, Inteirgoveirnmentall f;¢ry al:ua:roirna > Advance the interests of the City of Saint John by proactively engaging in a range of intergovernmental initiatives aimed at strengthening partnerships and promoting our priorities J (, 111 ai ci al , � w ,t aiimh pity to the (';::Pty > Develop long -term financial and debt management plans that support sound policy, guide investment in service delivery, and focus on achieving a strong financial position Note: On -going administration of the pension plan is an input into financial plan Corporate Strategic Plan Alignment with Council's Priorities October 2013 Page 1 of 5 40 Implement policies that create a livable community, one that has vibrant neighbourhoods and provides diverse and accessible opportunities to engage in arts, culture and recreation in a safe and caring environment Continue to invest in key community recreation facilities such as Rockwood Park and Harbour Passage Work with community partners to develop and maintain a new signature multi - purpose recreation facility and strategic neighbourhood projects that support PlanSJ Improve the 'face' of our City by increasing investment in our roadways and sidewalks that connect our neighbourhoods Build a more robust transit system that is aligned with the principles of PlanSJ Corporate Strategic Plan Alignment with Council's Priorities October 2013 41 4��aartiautio-,tiuiuLy0:411.101 e, A V11hi aid, Sale I Rflf r,i' houi luou:u;9,s > Complete neighbourhood plans in the intensification areas that take an holistic approach to addressing service and infrastructure needs to improve the health and well- being of residents > Identify opportunities to enhance public safety and improve coordination of police, fire, by -law enforcement, and emergency management services 4��aartiautio-,tiuiuLy(,A:411hol e, 213 f. o nniriii.r'dlyli7v,,sgrineid > Leverage investment and service delivery related to arts, culture, neighbourhoods and heritage to maximize their benefits to the community 4��aartiautio-,tiuiuLy(,A:4hol e, C Coiniriii.idly lInilimiships > Build partnerships to invest in new and existing recreation facilities and programming that address the needs of the community in a balanced and financially sustainable way > Implement PlaySJ recommendations to ensure the number and types of recreation facilities, parks and trails align with community needs and interests while focusing on delivering quality infrastructure and programs 4��aartiautio-,tiuiuLy(,A:4hol e, C Coiniriii.idly lInilimiships > Build partnerships to invest in new and existing recreation facilities and programming that address the needs of the community in a balanced and financially sustainable way > Pursue opportunities for service efficiencies through regionalization 4��aartiautio-,tiuiuLy0:(11.101 e, 1-) Iinn,,Ip oi Ind ioi7 Man > Create a transportation master plan that focuses on building an integrated, safe and connected system that supports efficient movement for all users and multiple modes of transportation through and within our city 4��aartiautio-,tiuiuLy0:(11.101 e, 1-) Iinn,,Ip oi Ind ioi7 Man > Create a transportation master plan that focuses on building an integrated, safe and connected system that supports efficient movement for all users and multiple modes of transportation through and within our city Strategic 4;onninui icaation dE:, lunl:¢ ryirg:;a:rov¢ryirirnirr7�¢ryirnl:a f;¢ry al:ua:roirna > Advance the interests of the City of Saint John by proactively engaging in a range of intergovernmental initiatives aimed at strengthening partnerships and promoting our priorities Page 2 of 5 Implement policies that maintain and protect the quality and integrity of all our infrastructure assets in an environmentally sustainable way and reinforces the principles of PlanSJ Execute an equitable city -wide strategic road improvement plan that supports PlanSJ i 1a1n a Idle, Iit'I`ra ,I i iiC1' i,, r > Develop asset management best practices and tools required to support cost - effective planning, maintenance, rehabilitation and replacement of all City assets (e.g., roads, sidewalks, facilities, fleet, water and wastewater infrastructure) > Align investment in City assets with the principles of PlanSJ using evidence -based decision - making that supports cost - effective service delivery and better manages risk > Develop asset management best practices and tools required to support cost - effective planning, maintenance, rehabilitation and replacement of all City assets (e.g., roads, sidewalks, facilities, fleet, water and wastewater infrastructure) > Align investment in City assets with the principles of PlanSJ using evidence -based decision - making that supports cost - effective service delivery and better manages risk Implement a city -wide strategic recreation plan that 'right- frl`ra ,C1�i,, r sizes' the delivery of quality recreation programs and facilities for our diverse population > Implement PlaySJ recommendations to ensure the number and types of recreation facilities, parks and trails align with community needs and interests while focusing on delivering quality infrastructure and programs Secure funding for projects to deliver quality drinking water to frl`ra ,C1�i,ar� our citizens;r > Secure funding for projects to deliver quality drinking water to our citizens Corporate Strategic Plan Alignment with Council's Priorities October 2013 Page 3 of 5 42 Strategic Communication StnategicComirnmmicatiams nx [ommunicadunspiramework > Develop and implement a communications framework that improves the City's approach m engaging and informing citizens, employees and stakeholders StnategicCamirnumioatiams ra mteirgovernmenta|ne|aduns > Advance the interests of the City ofSaint John by proactively engaging ina range vfintergovernmental initiatives aimed at strengthening partnerships and promoting our priorities Accountability for Service Results wa|ued and SmstainabIle Service 4a Semice' Based »ccountabi|hy > Achieve full implementation vf the service-based approach tv planning and budgeting tv foster evidenced based decision-making and accountability for results > Allocate resources (human and other) appropriately tv align service capacity and expectations with Council's p,iv,iueo wa|med and Smstaimab|eSenvices 41) measuringnesu|ts > Report annually vn service performance and progress related tv established strategic community and corporate objectives Responsive Customer Service Responsive CustamerService sA [ustomerSemice Improvement > Implement the customer service improvement program designed tv enhance citizen contact experience > Transition tvan action learning and cross-functional team approach tv collaborative problem solving and implementing change Responsive Customer Service sa [idzen[enteredSemiceoe|ivery > Optimize public engagement opportunities for citizens and other external stakeholders tvbeappropriately involved in key decision-making Responsive Customer Service s[ mformadun management System, > Implement a coordinated corporate wide records and information management system focused vn the life- cycle manamementofdvcumemotvenab|e,espvnowe, informed decision-making and retain organizational knowledge Corporate Strategic Plan Alignment with Council's Priorities October 2013 Page *vf5 43 Service -Based Decision Making The Corporate Strategic Plan focuses on what we need to do to ensure the workforce can deliver on Council's priorities and address citizen expectations with respect to service delivery. The following are Corporate Strategic Plan initiatives that focus on our people and our work environment aallu.ued and SuastaainaabIle Services 4A 4:,cmdnu.uou.us luw7�l.piroveuw7�eirut > Implement innovative processes and techniques, leverage technology and evaluate performance to ensure service delivery is effective and efficient > Align service levels within the primary development area to achieve PlanSJ objectives and cost - effective service delivery aallu.ued and SuastaainaabIle Services flQ., Puaroaua;dve L.aa:parou.uir fte aad:u¢:roiru s > Adopt a collaborative corporate approach to labour relations that ensures the workforce can adapt to the evolving nature of public service delivery in a flexible and sustainable manner t: rgaanizaationaau Caapaali iHty 6A Woirlld'oirce DeveII¢:rol,puw7�ent > Facilitate employee engagement activities that help employees understand the role they have in service and operational success and how the services they deliver contribute to our community > Enhance development programs that ensure the City has a workforce that is capable, enabled and uses innovation to meet service objectives > Develop and administer a succession plan for leadership and core positions > Develop a workforce that is mindful of their responsibility for customer service, communication and accountability t: rgaanizaationaall Caapaali iHty 6B Employee P4'"IY'foir'maa P'hce Management > Align the performance management system for all employees with the organization's strategic goals, planned service objectives and key performance indicators > Ensure strategic management of the workforce with a focus on key human resource processes (e.g., attraction, retention, attendance management) > Recognize and celebrate individual and team successes t: rgaanizaationaau Caapaali iHty K Health, Wellness and Safety > Commit to promoting a respectful workplace that focuses on sustaining a healthy, safe and caring environment > Promote employee wellness by building on existing programs and creating awareness about available resources Corporate Strategic Plan Alignment with Council's Priorities October 2013 Page 5 of 5 44 2� Y� a M� I� �M I� 0 L=,I r-I i-I .i .1 C3 M 0 N ti O d LO b.0 70 U - � "a 0 N U N 7 O C •U (O OA a) •Q) Qj _ +�—+ C +�+ O1 O OL C N � M N Q U U cn "a d > (O j O U L O1 U r'I CL Q O O1 '� cif O1 ++ Ln t a N N OU U N Ln +' L - 0 CL N U p O "a > 0 Q ,� ++ C N Q o ++ c O O1 L Q f0 Ln lh N L O L O1 7 L (6 c 'a f0 Q L •c c ++ Ov 0-0 o O p O O ++ "a N -a = O 00 O N >. 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Target for year end is 90% > > Report annually on the City's while maintaining City complete, with full adoption scheduled for spring financial health Citizen and property standards that align with Initial draft completed of a debt management plan, 2014. financial position developer satisfaction with PlanSJ the consistency of the > Initial development industry consultations related to Transition to a shared -risk pension model in 2013 with development approval sustainable plan to address improving the development process are 85% complete financial health process with main areas of concern identified. Initial staff consultations are 50% complete. > Development Approval Process Review Project Team staffing near complete, with 1 backfill position being hired in August 2013 and the second backfill position soon to be filled (October 2013). > Quarterly Bulletin on progress of Project Team was issued in October 2013. Deliver an integrated > Coordinated presentation of economic development > Assessment base growth for approach to economic agencies, boards and commissions budgets commercial and industrial development development Cooperate with neighbouring > Funding provided to the True Growth 2.0 initiative as > Report on the City's municipalities to advance the part of the City's 2013 Service -Based Operating contribution to True Growth economic prosperity of the Budget. Funding resulted in board appointments, 2.0 region through the True establishment of lead committee, and review of Growth 2.0 initiative projects. Annual Report Framework Page 1 of 4 57 > Coordination with City service areas on support to a number of the True Growth 2.0 working groups. > Development of a capital investment matrix for prioritizing key initiatives across the community. Invest wisely to continue to > Completion of Public Sector Accounting (PSA) > Report annually on the City's build our community and compliant financial reporting financial health deliver services while maintaining a healthy Initial draft completed of a debt management plan, financial position awaiting organizational input; maintained a low debt ratio in 2012 Implement an affordable and > Transition to a shared -risk pension model in 2013 with > Report annually on the City's sustainable plan to address the establishment of a new pension board financial health pension issues Annual Report Framework Page 1 of 4 57 Implement policies that > Funding support for the operation of Mispec Park. > Percentage of citizens who create a liveable community, Park improvements made with support of Canaport are satisfied with community one that has vibrant LNG including leveling of parking area and installation life and feel safe neighbourhoods and of portable restrooms. Public picnic was held on site. provides diverse and Report on how City funds accessible opportunities to > Extension of lifeguard services to include the Labour are leveraged by arts, engage in arts, culture and Day holiday weekend. culture, neighbourhood and recreation in a safe and > Reintroduction of free nightly children and youth heritage organizations caring environment programs at the Forest Glen and Millidgeville > Transition from City Community Centres by the YMCA for a period of 32 sponsored and /or delivered weeks. Transportation shuttle was expanded at the recreation programming and Forest Glen Community Centre. facility development to a > ONE Change assumed program operations for the Nick partnership model Nicolle CC in June. ONE Change hired their new > Crime rates and reporting Centre Director and in October implemented Fire response times and programs at various locations in the North End neighbourhood while the Nick Nicolle Community outcomes preparedness, Centre remains under renovations. a prevention and education initiatives > Casual staff levels were increased at the Community Centres directly managed and operated by the City of By-law compliance rates Saint John to improve staff to youth ratios from 1:15 to 1:12 resulting in better supervision. Depending on the type of program staff ratios were targeted at 1:10. Additional staff was assigned to the playground program to provide enhanced supervision at sites with higher attendance. Afterschool programs were delivered at Hazen White School and St. Patrick's School. Outreach youth programming was also delivered at the Hazen White School at night. > Additional Standards Officer hired in May, 2013. Target for 2013 was 15 cases resolved. Results (up to October 4, 2013): • Total cases resolved - 47 • 166 violation letters sent • 8 Formal Notices to Comply issued • 4 demolitions by City • 13 demolitions by owners (as a result of letters sent and Notices issued) • 30 buildings repaired and reoccupied > Grass seeding of 2 properties grass after City demolition of buildings under the Dangerous and Vacant Buildings Program. > Vibrant Communities continues to explore professional programs and models available for measuring social return on investment (SROI). Research into SROI methodology and application is on- going. > Comprehensive Fire Service By -law expected to be submitted to Common Council in late November. A focus of the by -law includes potential revenue generating ideas. Annual Report Framework Page 2 of 4 58 Continue to invest in key community recreation facilities such as Rockwood Park and Harbour Passage Work with community partners to develop and maintain a new signature multi - purpose recreation facility and strategic neighbourhood projects that support PlanSJ Improve the 'face' of our City by increasing investment in our roadways and sidewalks that connect our neighbourhoods Build a more robust transit system that is aligned with the principles of PlanSJ > Completion of Phase 1 - Building Additions and Phase 2 — Interior Modifications, Mechanical /Electrical and Life Safety of the Nick Nicolle Community Centre Revitalization Project. Investment in the Nick Nicolle Community Centre is a tangible demonstration of the City of Saint John's confidence in the vitality and long- term viability of the North End as a sustainable community. > Active discussion — incorporated in annual report as initiatives are finalized > Additional $50,000 in the 2013 operating budget was intended to provide Community Development / Neighbourhood Support staff financial resources to work with neighbourhood groups. Project and programs delivered in 2013 included: • Glen Road Playground Revitalization Project • Rainbow Park Memorial Garden Project (Official Dedication Spring of 2014) • Anglin Drive Playground Project (Phase 3) — Basketball Area • Queen's Square Community Upgrade Project (Chess Ta bles) • Expansion of Shamrock Park Community Garden (Spring 2014 Official Opening) • Creation of the Market Place West Community Garden (Spring 2014 Official Opening) • Support to the Rainbow Park Community Garden > The City has agreed to provide property to facilitate the development of a new facility and a grant to offset building permit and plumbing fees > Additional funding for roads in the 2013 operating budget supporting a phased approach to moving the pavement condition index (PCI) for the City's road network to 80. The 2013 asphalt resurfacing program included work resurface 59.95 lane kilometres of asphalt roadways; 12.12 lane kilometres of Micro Surfacing surface treatment; 200 locations of mill and seal patching and 30,000 lineal metres of crack sealing. The PCI for 2013 is 77 which is up from 74 in 2012. > Increased capital investment in curb and sidewalks results in renewing approximately 15,000 lineal metres of asphalt curb with new concrete curb and approximately 5,8000 lineal metres of concrete sidewalk. > Gas tax funding supported full width asphalt reinstatement on some capital projects that would have otherwise received trench reinstatement. This amounted to 3.48 lane kilometres of roadway on Millidge Avenue, Manner Sutton Drive and Kennebecasis Drive. > Overall transportation modal split (upon completion of Transportation Master Plan) > Reinstatement of evening service in priority areas, the > Transit ridership Hospital /UNBSJ route and morning service in April 2013 with $35,000 additional funding in the 2013 operating budget Annual Report Framework Page 3 of 4 59 Implement policies that maintain and protect the quality and integrity of all our infrastructure assets in an environmentally sustainable way and reinforces the principles of PlanSJ Execute an equitable city -wide strategic road improvement plan that supports PlanSJ Implement a city-wide strategic recreation plan that 'right-sizes' the delivery of quality recreation programs and facilities for our diverse population Secure funding for projects to deliver quality drinking water to our citizens > Infrastructure condition assessments (e.g., pavement, buildings) > Asset sustainability ratio — the level of expenditure on renewal and replacement of existing infrastructure and assets relative to depreciation (i.e., rate they wear out) > Public consultation held in October 2013 to > Report on alignment of finalize PIaySJ, Saint John's Parks and Recreation municipal infrastructure to Strategic Plan. PIaySJ will guide the current and community requirements future delivery and provision of recreation and and needs leisure programs, facilities, and services. > Application to Public Private Partnerships Canada > Report on progress related for the Safe, Clean Drinking Water Program. to securing funding for safe, > Approval of a governance structure and staffing of clean drinking projects key positions to support the Safe, Clean Drinking Water Program. > On -going preparation for future phases of the Safe, Clean Drinking Water Program including procurement of specialized services. Annual Report Framework Page 4 of 4 60