2013-07-15_Supplemental Agenda Packet--Dossier de l'ordre du jour supplémentairer.
City of Saint John
Common Council Meeting
SUPPLEMENTAL AGENDA
Monday, July 15, 2013
6:00 pm
Council Chamber
Please use Chipman Hill entrance
S'il vous plait utiliser 1'entree Chipman Hill
Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le
bureau du greffier communal au 658 -2862.
Pages
16. Supplemental Agenda
16.1 Contract No. 2012 -13: Watermain Flushing Removal P r o g r a m Phase 4 1 - 2
16.2 Contract 2013 -11: Watermain Cleaning & Lining, Phase 8 3-5
16.3 Saint John P o l i c e F o r c e (Councillor M c A l a r y ) 6 - 6
17. Committee of the Whole
17.1 Committee of the Whole: Operational Assessment of the F i r e Department and 7 - 7
Disposition and Development of City Land on the corner of Millidge Ave and
University Ave
17.2 Committee of the Whole: Saint John Police Headquarters Occupancy 8 - 8
Agreement
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The City of Saint John
S6ance du conseil communal
Le lundi 15 juillet 2013
Salle du conseil, 18 h
16. Ordre du jour suppl6mentaire
16.1 Contrat ri 2013 -13 relatif a la phase 4 du programme d'interruption du rinrage de
la conduite d'eau principale
16.2 Contrat ri 2013 -11 relatif a la phase 8 du nettoyage et du rev6tement de la
conduite d'eau principale
16.3 Service de police de Saint John (conseillere McAlary)
17. Comit6 pl6nier
17.1 Comit6 pl6nier: Evaluation op6rationnelle du service des incendies et ali6nation
et am6nagement de terrains appartenant a la municipalit6 a Tangle des avenues Millidge
et University
17.2 Comit6 pl6nier : Convention d'occupation du quartier gen6ral du Service de police
de Saint John
REPORT TO COMMON COUNCIL
M &C2013 -160
July 10, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
r A
7be City of SaWt loam
SUBJECT: Contract No. 2012 -13: - Watermain Flushing Removal Program Phase 4
• SIIei3-61 AN,ff
This Contract consists of a project that is approved in the 2013 Water and Sewerage Utility Fund
Capital Program as follows:
1. Removal of existing watermain flushing cross- connections between the water distribution
and sanitary collection systems including the installation of new fire hydrants for future
flushing requirements. This project is required for compliance with the Provincially issued
Certificate of Approval to Operate.
TENDER RESULTS
Tenders closed on July 10, 2013 with the following results:
1. MIDI Construction Ltd., Saint John, NB $141,422.89
2. Terraex Inc., Saint John, NB $237,564.42
The Engineer's estimate for the work was $157,740.00.
ANALYSIS
The tenders were reviewed by staff and all tenders were found to be formal in all respects. Staff
is of the opinion that the low Tenderer has the necessary resources and expertise to perform the
work, and recommend acceptance of their tender.
It is anticipated (subject to contractor schedules) that construction of this project will commence
in July 2013 and finish in October 2013.
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M &C2013- 160
July 10, 2013
Page 2
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2013 Water and Sewerage Utility Fund
Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been
completed which includes the estimated amount of work that will be performed by the
Contractor and City forces.
The analysis is as follows:
Budget $150,000.00
Project net cost $132,500.00
Variance (Surplus) $17,500
POLICY — TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of Council's policy
for the tendering of construction contracts, the City's General Specifications and the specific
project specifications.
RECOMMENDATION
It is recommended that Contract No. 2012- 13: Watermain Flushing Removal Program Phase 4
be awarded to the low Tenderer, MIDI Construction Ltd., at the tendered price of $141,422.89
(including HST) as calculated based upon estimated quantities, and further that the Mayor and
Common Clerk be authorized to execute the necessary contract documents.
Respectfully submitted,
Pierre LeBlanc, M.I.T. rian Keenan, P. Eng.
Project Coordinator Engineering Manager
Wm. Edwards, P. �g kJ. atrick Woods, CGA
Commissioner y Manager
Transportation and Environment
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REPORT TO COMMON COUNCIL
M & C 2013- 159
July 10, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT:
CONTRACT 2013- 11: WATERMAIN CLEANING & LINING, PRASE 8
BACKGROUND
ne City of Saint John
This Contract consists of a project that is approved in the 2013 Water & Sewerage Utility
Fund Capital Program for the Cleaning & Lining of existing, unlined cast -iron watermains
to improve water quality, pressure and fire flows at the following locations:
• Brookview Crescent
• Valleyview Crescent
• Greendale Crescent
• Oak Terrace
• Mollins Drive
• Anderson Drive
• Lorne Avenue
TENDER RESULTS
Tenders closed on July 10, 2013 with the following results:
1) Trenchless Solutions Inc., Moncton, NB
The Engineer's estimate for the work was $1,328,952.32
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• Fenton Drive
• Central Avenue
• Edgehill Row
• Dwyer Road
• Balmoral Court
• Balmoral Crescent
• Milford Road
$1,484,970.29
M & C 2013 -159
July 10, 2013
Page 2
ANALYSIS
The tender was reviewed by staff and found to be formal in all respects. Staff is of the
opinion that the low tenderer has the necessary resources and expertise to perform the
work.
It is anticipated that this work will commence in late July 2013 and be completed in
September 2013.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2013 Water and Sewerage Utility
Fund Capital Program.. Assuming award of the Contract to the tenderer, an analysis has
been completed which includes the estimated amount of work that will be performed by the
Contractor, City forces and others.
The analysis is as follows:
Budget $1,800.00.00
Project Net Cost $1,405,380.45
Variance (Surplus) $394,619.55
The Budget amount of $1,800,000.00 is provided under the Gas Tax Funding (GTF)
Agreement for Watermain Cleaning and Lining Phase 8 & 9 (M &C 2013 -84, May 6,
2013).
POLICY — TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of Council's
policy for the tendering of construction contracts, the City's General Specifications and the
specific project specifications.
RECOMMENDATION
It is recommended that Contract 2013 -11: Watermain Cleaning & Lining, Phase 8, be
awarded to the tenderer, Trenchless Solutions Inc., at the tendered price of $1,484,970.29
(including HST) as calculated based upon estimated quantities, and further that the Mayor
and Common Clerk be authorized to execute the necessary contract documents.
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M &C2013 -159
July 10, 2013
Page 3
Respectfully submitted,
John Campbell, P. Eng.
Municipal Engineer
A
Wm. Edwards, P ng.
Commissioner
Transportation and Environment
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Brian Keenan, P. Eng.
Engineering Manager
s�
atrick Woods, CGA
City Manager
nZ any oFa�ioc)atn
July 11, 2013
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Saint John Police Force
Background:
Due to the recent media coverage about Regionalization of Policing Services, and due to the fact
that it is important to instill confidence and pride in our workforce i believe Council should
support the following motion.
Motion:
We as Members of the Common Council of the City of Saint John are fully supportive and have
the upmost confidence in the members of our Saint John Police Force as they continue on a
daily basis to provide protection and public safety to all of our citizens and our entire
community.
Respectfully Submitted,
(Received via email)
Shirley McAlary
Councillor at Large
City of Saint John
�p
SAINT JOHN
P.Q. Box 1971 Saint john, NB Canada E21- 41-1 www.saintjohn.ca C.P. 1971 Saint john, N.-B. Canada E21- 41-1
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The City of Saint John
July 15, 2013
Deputy Mayor and Councillors
Subject: Operational Assessment of the Fire Department and Disposition and
Development of City Land on the corner of Millidge Avenue and University Avenue
The Committee of the Whole, having met on July 15, 2013, adopted the following
recommendation:
RESOLVED that as recommended by the Committee of the Whole, having met on July 15,
2013, the resolution of May 21St, 2013 pertaining to the "Operational Assessment of the Fire
Department and disposition and development of City land on the corner of Millidge Avenue and
University Avenue ", be rescinded.
- and
RESOLVED that as recommended by the Committee of the Whole, having met on July 15,
2013, Common Council adopt a revised resolution as follows:
(a) The City of Saint John continue to position the Fire - Rescue Services in Millidgeville and
retain a 0.84 +/- acre portion of PID number 48454, being the land under and around
Fire Station 8, as generally shown on the plan submitted to Common Council on May
21St, 2013;
(b) Declare surplus to the needs of the City of Saint John, the balance of PID number 48454
along with PID number 380758, less any land required for public street purposes;
(c) Authorize the preparation and filing of a subdivision plan;
(d) Authorize City staff to enter into negotiations with Cobalt Properties Investment Limited
for the potential sale of the surplus property in accordance with existing City policies;
and,
FURTHER BE IT RESOLVED that the herein resolution does not implicitly or explicitly obligate
the City of Saint John to accept the proposed terms of sale or the submitted development
proposal.
Sincerely,
Mel Norton
or
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5 �?ltiT'T �Hn: P.O. Box 1971 Seim John, NB Can, k _L 4L7 ; �nintj«l on.ra ( CA-1971 ais� Johry, j�l.wS. Cans °:?a "L41
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The City of saint John
July 15, 2013
Deputy Mayor and Councillors
Subject: Saint John Police Headquarters Occupancy Agreement
The Committee of the Whole, having met on July 15, 2013, adopted the following
recommendation:
RESOLVED that Common Council approve the execution of the Occupancy Agreement with the
appropriate terms and conditions as follows:
(a) To approve the submitted text of the Occupancy Agreement between The City of Saint
John and the Board of Police Commissioners for The City of Saint John, in relation to the
operation, use and maintenance of the Police Headquarters located at Civic No. 1 Peel
Plaza, Saint John, New Brunswick, the text of which accompanies the City Manager and
City Solicitor's correspondence in this matter to Common Council, dated July 10, 2013:
(b) That the parties will not execute the Occupancy Agreement in such time that the
Province of New Brunswick has granted in favour of The City of Saint John an easement
in order to enter the Law Courts Facility Lands to construct, alter, maintain, inspect and
repair that portion of the City's Portion Pedestrian Connection Tunnel within the Law
Court Facility Lands; and,
(c) That the Mayor and Common Clerk be authorized to execute the Occupancy Agreement.
Sincerely,
Mel Norton
Mayor
SAk NT JOHIN P O. Box 1971 Saint john, Nr, 0- nad'a ESL 4LO I www.saingf- ohn.ra I CP. 1971 John, NA. Can: & E2L 4L1