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2013-06-10_Agenda Packet--Dossier de l'ordre du jour � � � ��i,.' City of Saint John Common Council Meeting REVISED AGENDA Monday, June 10, 2013 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plai� utiliser I'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658-2862. Pages 1. Call to Order- Prayer 1.1 Simonds High School - Bronze Duke of Edinburgh Certificates 2. Approval of Minutes 2.1 Minutes of May 21, 2013 1 - 8 2.2 Minutes of May 27, 2013 9 - 15 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Saint John Police Force -April 2013 Financial Results (Recommendation in 16 - 23 Report) 5.2 Staffing - Saint John Water(Recommendation in Report) 24 - 25 5.3 Water Treatment Research Project Update and Agreement with Orica 26 - 38 Watercare Inc. (Recommendation in Report) 5.4 Engineering Services: Hillcrest Drive (Manawagonish Road to Fenton Drive) - 39 -42 Street Reconstruction (Recommendation in Report) Powered 6y:f.�]'^,[f�pF� ±�r� ra 1 5.5 Agreement for Traffic Signals at Irving Oil Refinery (Recommendation in Report) 43 - 74 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 8.1 HotSpot Parking Presentation 75 - 93 9. Public Hearings 10. Consideration of By-laws 10.1 Third Reading - Proposed Stop Up and Close Portion of Depot Court 94 - 95 10.2 Third Reading Municipal Plan and Zoning By-Law Amendments 700 Millidge Ave 10.2.1 Proposed Municipal Plan Amendment 700 Millidge Ave 96 - 98 10.2.2 Proposed Zoning By-Law Amendment 700 Millidge Ave 99 - 100 10.2.3 Section 39 Conditions - 700 Millidge Ave 101 - 102 10.3 Report from Growth and Development Services Re: Proposed Rezoning 1875 103 - 107 and 1925 Bayside Drive 10.3.1 Third Reading - Zoning ByLaw Amendment 1875 and 1925 Bayside 108 - 109 Drive 10.3.2 Section 39 Conditions - 1875 Bayside Dr 110 - 110 10.3.3 Section 39 Conditions - 1925 Bayside Dr 111 - 111 10.4 Third Reading Municipal Plan and Zoning By-Law Amendment Lorneville Harbour 10.4.1 Proposed Municipal Plan Amendment Lorneville Harbour 112 - 114 10.4.2 Proposed Zoning By-Law Amendment Lorneville Harbour 115 - 116 10.4.3 Section 39 Conditions - Lorneville Harbour 117 - 117 11. Submissions by Council Members 12. Business Matters - Municipal Officers 2 12.1 Demolition of Dilapidated, Dangerous and Structurally Unsound Building at 67 118 - 160 Fallsview Avenue - PID 55054746 12.2 Core Service Review Summary of Results and Implementation Plan 161 - 204 12.3 Douglas Avenue On-Street Parking 205 - 210 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 Letter from Rhoda and Joe Boyce - Request for"Special Event" Permission for 211 - 239 Canada Day 16. Supplemental Agenda 16.1 City Manager.• Safe, C/ean Drinking Water Program-PPP Canada Application, 240-259 Round 5 16.2 City Manager:Partia/Surrender of 1958 Lease Between The City of Saint John 260-265 and Irving Oil Limited Little River Reservoir-PID 331330 16.3 Proposal for Alternative Method of Voting(Deputy Mayor Rinehart) 266-270 17. Committee of the Whole 17.1 Committee of the Who/e:Pofentia/Sa/e City Owned Property Mark and 271 -275 Commerce Drive Area 18. Adjournment 3 f/'�� Lc!';�';` f r 1"�': ,�, c.i�,:� , ._� .z��.� `, City of Saint John Common Council Meeting Monday June 10,2013 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council/Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 102(4) 1.2 Land Matter 10.2(4)(d) 1.3 Financial Matter 10.2(4)(c) 1.4 Land Matter 10.2(4)(d) 4 . #�i ��E: �� . �'�= --�� r�� '�,r.•a The City of Saint John Seance du conseil communal ORDRE DU J�UR REVISE I.e lundi 10 juin 2013 Salle du conseil, l8 h Seance ordinaire 1. Ouverture dc la seance, suivie de la priere 18h 1.1 Ecole secondaire Simonds—Prix du Duc d'Edinbourg pour niveau bronze 2. Approbation du proces-verbal 2.1 2.2 3. Adoption de 1'ordre du joar 4. Divulgations de conflits d'interets 5. Qucstions soumises a 1'approbation du conseil 5.1 Service de police de Saint John—Bilan financi.er du mois d'avri12013 (recommandation figurant au rapport) 5.2 Dotation en personnel—Reseau d'aqueduc et d'egout de Saint John {recornmandation figurant au rapport) 5.3 Mise a jonr du projet de recherche sur le traitement des eaux et entente avec 1'entreprise Orica Watercare Inc. (recoxximandation figurant au rapport) 5.4 Scrvices d'ingenierie : Promcnade Hillcrest (du chemin Manawagonish a la prozxienade Fenton)—Refection {recommandation figurant au rapport) 5.5 Entente relative aux feux de circulation a la raffinerie Irving Oil (recommandation figurant au rapport) 6. Comnnentaires presentes par les nuembres 7. Proclamation S. Delegations et presentations 8.1 Presentation sur le stationnement incitatif HatSpot 9. Audiences publiqucs 10. Etude des arretes municipaux 10.1 Troisieme lechzrc de 1'Atrete concernant le projet de fermeture et de barrage de routes--cour Depot 10.2 Troisieme lecture de la modification du plan rnunicipal et dc 1'Arrete de zonage visant le 700, avenue Millidge 1 Q.2.1 Projet de modification du plan municipal relatif au 700, avenue Millidge 10.2.2 Projet de modificaEion de PArrete de zonage visant le 700, avenue Millidge 10.23 Conditions imposees par 1'article 39 visant le 700, avenue Millidge 10.3 Rapport des sen-ices de developpement et de croissance sur le projet de rezonage du bien-fonds situe au 1875 et au 1925,promenade Bayside 10.3.1 Troisiemc lecture du projet de modification de 1'Arrete de zonage visant les 1875 et 1925, promenade Bayside 10.3.2 Conditions imposees par 1'article 39— 1875,promenade Bayside 10.3.3 Conditions imposces par 1'article 39— 1925,promenade Baysidc 10.4 Troisieme lecture de la modification du plan municipal et de 1'Arrctc de zonage visant le port de Lozneville 10.4.1 Proposition de modification du plan municipal—Port de Lorneville 10.4.2 Proposition de modification de 1'Arrete de zonage visant le port de Lorne�•ille 10.4.3 Conditions imposecs par Particle 3��Port de Lorneville 11. Intervcntions des membres du conseil 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Demolition d'un batiment delabre, dangereux ct peu solide situe au 67, avenuc Fallsview—NID 5505474G 12.2 Resurne de]'examen des services de base du plan des resultats et de rnise en�uvre l 2.3 Stationnement sur rue sur 1'avenuc Douglas 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 15.1 Lettre dc Rhoda et Joe Boycc—Demande relative a 1'organisa#ion d'une activite speciale a 1'occasion de la Fete du Canada 1G. Ordre du jour supplementaire 16.1 Directeur general ; Programme sur la salubritc et proprete de 1'eau potablc —Demande presentee a PPP Canada, cinquieme ronde 16.2 Directeur general : Cession partielle du bail de 1958 entre la Ville de Saint John et irving Oil Limited visant le reservoir Little River--- NID 33133Q 16.3 Proposition d'autres methodes de�-ote (mairesse suppleante Rinehart} 17. Comite plenier 17.1 Comite plenier : Vente potentielle d'une propricte appartenant a la Ville, situee dans la region de la promenade Mark et de la promenade Commerce 18. Levee de la seance 98-75 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 COMMON COUNCIL MEETING —THE CITY OF SAINT JOHN CITY HALL— MAY 21, 2013 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew, Norton and Reardon - and - W. Edwards, Acting City Manager/ Commissioner of Transportation and Environment Services; J. Nugent, City Solicitor; C. Graham, Comptroller; J. Hamilton, Commissioner of Growth and Community Development Services; Sgt. G. Hayward, Police; K. Clifford, Fire Chief; J. Taylor, Common Clerk; K. Tibbits, Administrative Assistant. 1. Call To Order— Prayer Mayor Norton called the meeting to order and Pastor Sterling Huskins from Hillcrest Baptist Church offered the opening prayer. 2. Approval of Minutes 2.1 Minutes of May 6, 2013 On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Common Council, held on May 6, 2013, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the agenda of this meeting be approved with the addition of items 16.1 Contract No. 2013-7: Asphalt Resurfacing — 2013 Phase II; 17.2 Committee of the Whole: Sale of Portion of City Owned Property 80 University Avenue — Gorman Arena Site; 17.3 Committee of the Whole: FCM Conference. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That Common Council approve the request of the Salty Jam Festival Organizing Committee to use the Water Street (Coast Guard) Parking Lot for the music festival from July 4 to July 7, 2013, as outlined in the submitted License Agreement. 5.2 Refer to Item 14.1 5.3 That as recommended by the City Manager in the submitted report M&C 2013- 098: Harbourview Subdivision Wellfield Protection— Update: Common Council: 1. Receive this report for information; and 2. Authorize staff to forward a letter to the Department of Environment and Local Government on behalf of the City of Saint John expressing the continued support of protecting Seaward Crescent and Ocean Drive Wellfields under the Clean Water Act, Regulation 2000-47. On motion of Councillor McAlary 1 98-76 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 Seconded by Councillor Farren RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.2 Saint John Police Force — December 2012 Financial Results which has been identified for debate, be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 7.1 National Safe Kid's Week: May 27 - June 2, 2013 The Mayor proclaimed the week of May 27 — June 2, 2013 National Safe Kid's Week in the City of Saint John. 7.2 Conservation of Cultural Property Week - May 20-25, 2013 The Mayor proclaimed the week of May 20-25, 2013 Conservation of Cultural Property Week in the City of Saint John. 8. Delegations/Presentations 9. Public Hearings 7:00 P.M. 10. Consideration of By-laws 10.1 Proposed Municipal Plan Amendment 220 Glen Road (30-day Letter) 10.1.1 Letters of Opposition or Support On motion of Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that the proposed Municipal Plan By- Law Amendment regarding 220 Glen Road be referred to the Planning Advisory Committee for a report and recommendation and the necessary advertising be authorized with a Public Hearing to be held on Tuesday, July 2nd, 2013 at 6:30 p.m. in the Council Chamber. Question being taken, the motion was carried. 11. Submissions by Council Members 11.1 Adopt a Corner Beautification Project (Councillor Norton) On motion of Councillor Norton Seconded by Councillor McAlary RESOLVED that the letter from Councillor Norton entitled Adopt a Corner Beautification Project be referred to Uptown Saint John for consideration. Question being taken, the motion was carried. On motion of Councillor Norton Seconded by Councillor MacKenzie RESOLVED that the letter from Councillor Norton entitled Adopt a Corner Beautification Project be referred to the City Manager. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 14.1 Saint John Police Force — December 2012 Financial Results 2 98-77 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the Chief of Police, Chair of the Police Commission and Marven Corscadden, Director of HR and Finance for the Police Department, be asked to attend an open session meeting of Council to respond to questions regarding the submitted December 2012 Financial Results of the Saint John Police Force. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the Saint John Police Force December 2012 Financial Results be tabled pending the attendance of the Chief of Police, Chair of the Police Commission and Marven Corscadden. Question being taken, the motion was carried. 15. General Correspondence 15.1 Market Square Boardwalk - Food Vendors On motion of Councillor Reardon Seconded by Deputy Mayor Rinehart RESOLVED that the letter from the Hardman Group regarding Market Square Boardwalk Food Vendors be referred to Saint John Waterfront Development and to the City of Saint John real estate area for a report and recommendation. Question being taken, the motion was carried. 16. Supplemental Agenda 16.1 Contract No. 2013-7: Asphalt Resurfacing —2013 Phase II On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report M&C 2013-102, Contract No. 2013-7: Asphalt Resurfacing —2013 Phase II be awarded to the low tenderer, Classic Construction (2012) Ltd., at the tendered price of$1,953,770.00 (including HST) as calculated based upon estimated quantities and that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 17. Committee of the Whole 17.1 Committee of the Whole - Operational Assessment of the Fire Department and Disposition and Development of City Land on the Corner of Millidge Avenue and University Avenue On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by Committee of the Whole, having met on May 13, 2013: a. The City of Saint John continue to position Fire-Rescue Services in Millidgeville and retain a 0.84 +/- acre portion of PID number 48454, being the land under and around Fire Station 8, as generally shown on the submitted plan; b. Declare surplus to the needs of the City of Saint John, the balance of PID number 48454 along with PID number 380758, less any land required for public street purposes; c. Authorize the preparation and filing of a Subdivision Plan; and 3 98-78 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 d. Authorize the issuance of a proposal call for the sale and development of the surplus property. Question being taken, the motion was carried. 17.2 Committee of the Whole: Sale of Portion of City Owned Property 80 University Avenue — Gorman Arena Site On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on May 21, 2013, the City of Saint John enter in an Agreement of Purchase and Sale with SHX Development Limited, generally in the form as submitted with the report to the Committee of the Whole, for the sale of a portion of its property, identified as PID number 00042036, and the construction and subsequent conveyance of a Storm Water Detention Pond; and, that the Mayor and Common Clerk be authorized to execute the Agreement of Purchase and Sale and any other document required to effect the transactions contemplated in the said Agreement of Purchase and Sale. Question being taken, the motion was carried. 17.3 Committee of the Whole: FCM Conference On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the Mayor and up to three Councillors be permitted to travel to the 2013 FCM Annual General Meeting in Vancouver, B.C. Question being taken, the motion was carried. 18. Adjournment On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the Common Council meeting of May 21, 2013 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 6:35 p.m. 4 98-79 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 21 MAI 2013 A 18 H Sont presents : le maire Mel Norton la mairesse suppleante Rinehart et les conseillers Farren, MacKenzie, Merrithew, Norton, Strowbridge et les conseilleres Fullerton, McAlary et Reardon - et- W. Edwards, directeur general par interim/commissaire aux services de transport et d'environnement; J. Nugent, avocat municipal; C. Graham, controleuse; J. Hamilton, commissaire aux services de developpement et de croissance; G. Hayward, sergent du Service de police; K. Clifford, chef du service d'incendie; J. Taylor, greffier communal; K. Tibbits, adjointe administrative. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Norton et le pasteur Sterling Huskins de I'Eglise baptiste Hillcrest recite la priere d'ouverture. 2. Approbation du proces-verbal 2.1 Proces-verbal de la seance tenue le 6 mai 2013 Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere Reardon RESOLU que le proces-verbal de la seance du conseil communal tenue le 6 mai 2013 soit approuve. A I'issue du vote, la proposition est adoptee. 3. Adoption de I'ordre du jour Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que I'ordre du jour de cette reunion soit adopte, moyennant I'ajout des points 16.1. Contrat n° 2013-7 : ResurFa�age d'asphalte en 2013, Phase II; 17.2 Comite plenier : Vente d'une partie d'une propriete appartenant a la Ville, situee au 80, avenue Universite, arena Charles Gorman; 17.3 Comite plenier : Conference de la FCM. A I'issue du vote, la proposition est adoptee. 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Que le conseil communal approuve la demande du comite organisateur du Festival Salty Jam relative a I'utilisation du stationnement de la rue Water (Garde cotiere) pour le festival de musique, du 4 juillet au 7 juillet 2013, telle qu'elle est detaillee dans le contrat de licence soumis. 5.2 Voir le point 14.1 5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2013-098 : Protection des champs de captage du lofissement Harbourview— Mise a jour: Conseil communal : 1. Accepter ce rapport a titre informatif; 2. Autoriser le personnel a transmettre une lettre au ministere de I'Environnement et au gouvernement local au nom de the City of Saint John pour exprimer notre soutien continu concernant la protection des champs de captage du croissant Seaward et de la 5 98-80 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 promenade Ocean, dans le cadre du Reglement 2000-47 de la Loi sur I'assainissement de I'eau. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil, a I'exclusion du point 5.2, Service de police de Saint John - Bilan financier du mois de decembre 2012, et qui a ete selectionnee aux fins de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 7.1 Semaine nationale SecuriJeunes : Du 27 mai au 2 juin 2013 Le maire declare que la semaine du 27 mai au 2 juin 2013 est la semaine nationale SecuriJeunes dans The City of Saint John. 7.2 Semaine de la conservation des biens culturels du 20 au 25 mai 2013 Le maire declare la semaine du 20 au 25 mai 2013 Semaine de la conservation des biens culturels dans The City of Saint John. 8. Delegations et presentations 9. Audiences publiques a 19 h 10. Etude des arretes municipaux 10.1 Projet de modification du plan municipal visant le 220, chemin Glen (lettre servant d'avis de 30 jours) 10.1.1 Lettres d'opposition et d'appui Proposition du conseiller Farren Appuyee par la mairesse suppleante Rinehart RESOLU que le projet de modification de I'arrete portant sur I'adoption d'un plan municipal visant le 220, chemin Glen soit transmis au Comite consultatif d'urbanisme en vue de I'etablissement d'un rapport et de la presentation de recommandations, que la publication des avis exiges soit autorisee et qu'une audience publique soit fixee au mardi 2 juillet 2013, a 19 h, dans la salle du conseil. A I'issue du vote, la proposition est adoptee. 11. Interventions des membres du conseil 11.1 Adopter un projet d'embellissement des coins de rue (conseiller Norton) Proposition du conseiller Norton Appuyee par la conseillere McAlary RESOLU que la lettre du conseiller Norton intitulee Adoption d'un projet d'embellissement des coins de rue soit transmise a Uptown Saint John pour examen. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Norton Appuyee par le conseiller MacKenzie RESOLU que la lettre du conseiller Norton intitulee Adoption d'un projet d'embellissement des coins de rue soit transmise au directeur general. 6 98-81 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 A I'issue du vote, la proposition est adoptee. 12. Affaires municipales evoquees par les fonctionnaires municipaux 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Service de police de Saint John : Bilan financier du mois de decembre 2012 Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU qu'on demande au chef de police, au president du Bureau des commissaires de police et a Marven Corscadden, directeur des ressources humaines et directeur des finances du Service de Police, de participer a une seance ouverte du conseil pour repondre aux questions concernant le Bilan financier du mois de decembre 2012 du Service de police de Saint John. A I'issue du vote, la proposition est adoptee. Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary RESOLU que I'examen du Bilan financier du mois de decembre 2012 du Service de police de Saint John soit reporte en attente de la participation du chef de police, du president du Bureau des commissaires de police et de Marven Corscadden. A I'issue du vote, la proposition est adoptee. 15. Correspondance generale 15.1 Promenade Market Square - Vendeurs de produits alimentaires Proposition de la conseillere Reardon Appuyee par la mairesse suppleante Rinehart RESOLU que la lettre du Hardman Group concernant les vendeurs de produits alimentaires de la promenade Market Square soit transmise au comite d'amenagement du secteur riverain de Saint John et au secteur immobilier de the City of Saint John aux fins de preparation d'un rapport et d'une recommandation. A I'issue du vote, la proposition est adoptee. 16. Ordre du jour supplementaire 16.1 Contrat n° 2013-7 : Resurfa�age d'asphalte en 2013, Phase II Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2013-102, Contrat n° 2013-7 : Que le resurfa�age d'asphalte en 2013, Phase II, soit attribue au soumissionnaire le moins- disant, Classic Construction (2012) Ltd., au prix offert de 1 953 770,00 $ (y compris la TVH), etabli a partir de quantites estimatives et que le maire et le greffier communal soient autorises a signer les documents contractuels necessaires. A I'issue du vote, la proposition est adoptee. 17. Comite plenier 17.1 Comite plenier- Evaluation operationnelle du Service d'incendie et Disposition et developpement d'un bien-fonds municipal a I'intersection de I'avenue Millidge et de I'avenue University Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que, comme I'a recommande le Comite plenier lors de la reunion du 13 mai 2013 : 7 98-82 COMMON COUNCIL/CONSEIL COMMUNAL MAY 21, 2013/LE 21 MAI 2013 a. The City of Saint John continue de placer un Service des incendies et de sauvetage a Millidgeville et conserve une partie d'environ 0,84 acre de la parcelle portant le NID 48454, ce qui designe le terrain autour de la caserne de pompiers n° 8 et en dessous, tel que generalement montre dans le plan soumis; b. Declare que excedentaire aux besoins de the City of Saint John le reste de la parcelle portant le NID 48454, ainsi que la parcelle portant le NID 380758, a I'exception du terrain requis pour les rues publiques; c. Autorise la preparation et le depot d'un plan de lotissement; d. Autorise I'emission d'un appel de propositions pour la vente et le developpement du surplus de terrains. ,4 I'issue du vote, la proposition est adoptee. 17.2 Comite plenier : Vente d'une partie d'une propriete appartenant a la Ville, situee au 80, avenue Universite, arena Charles Gorman Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que, tel que recommande par le comite plenier lors de la reunion du 21 mai 2013, the City of Saint John conclue une convention d'achat-vente avec SHX Development Limited, essentiellement sous la forme presentee, avec le rapport au comite plenier, pour la vente d'une partie de sa propriete, portant le NID 00042036, et la construction puis au transfert du bassin de retenue des eaux pluviales; et que le maire et la greffiere communale soient autorises a signer la convention d'achat-vente et tous les autres documents requis pour conclure les transactions etudiees dans ladite convention d'achat-vente. A I'issue du vote, la proposition est adoptee. 17.3 Comite plenier : Conference de la FCM Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que, tel que recommande par le comite plenier lors de la reunion du 21 mai 2013, le maire et jusqu'a trois conseillers soient autorises a se rendre a I'assemblee generale annuelle 2013 de la FCM a Vancouver, C.- B. A I'issue du vote, la proposition est adoptee. 18. Levee de la seance Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary RESOLU que la seance du conseil communal du 21 mai 2013 soit levee. A I'issue du vote, la proposition est adoptee. Le maire declare que la seance est levee a 18 h 35. Mayor/ maire Common Clerk/greffier communal 8 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 COMMON COUNCIL MEETING —THE CITY OF SAINT JOHN CITY HALL— MAY 27, 2013 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - J. Hamilton, Acting City Manager/ Commissioner of Strategic Services; J. Nugent, City Solicitor; C. Graham, Comptroller; W. Edwards, Commissioner of Transportation and Environment Services; A. Poffenroth, Deputy Commissioner of Building and Inspection Services; M. Smith, Police Sergeant; J. Armstrong, Deputy Fire Chief; J. Taylor, Common Clerk and J. Beltrandi Chown, Administrative Assistant. 1. Call To Order— Prayer Mayor Norton called the meeting to order and Reverend Wayne Murphy from the Lancaster Baptist Church offered the opening prayer. 1.1 Administration of Oath of Office for Councillor-Elect Gerald E. Lowe Councillor-elect Lowe took the Oath of Office of Councillor before the Common Clerk of the City of Saint John and took his seat at the Council table. 2. Approval of Minutes 2.1 Minutes of May 13, 2013 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Common Council, held on May 13, 2013, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the agenda of the meeting of May 27, 2013 be approved. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Designation of by-Law Enforcement Officer On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report M&C 2013-101: Designation of By-Law Enforcement Officerthe following resolutions be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Municipalities Act, R.S.N.B 1973, c. M-22, and amendments thereto, (the "Municipalities Act) including the Saint John Minimum Property Standards By-law, By-law Number M-14, and amendments thereto, (the "Saint John Minimum Property Standards By-law') and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By-law; 9 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 AND WHEREAS subsection 14(1) of the Police Act, S.N.B. 1977, c. P-9.2, and amendments thereto, (the "Police Act) provides that a council may appoint persons as By-law Enforcement Officers for a municipality; AND WHEREAS subsection 23(1) of the Saint John Minimum Property Standards By- law provides that where a condition of a premise, dwelling, dwelling unit or structure does not comply with the said By-law, an officer appointed by council may notify the owner or occupier of a premise, dwelling unit or structure by notice in the form prescribed by regulation; AND WHEREAS section 101 of the Municipalities Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Christopher McKiel is hereby appointed as a By-law Enforcement Officer with respect to the enforcement of the Saint John Minimum Property Standards By-law, effective immediately, and this appointment shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Christopher McKiel is hereby appointed and authorized to notify owners and occupiers with respect to premises, dwellings, dwelling units or structures that do not meet the standards that are set out in the Saint John Minimum Property Standards By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Christopher McKiel is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Minimum Property Standards By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Municipalities Act, including the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M- 30, and amendments thereto, (the "Saint John Unsightly Premises and Dangerous Buildings and Structures By-law") and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By-law; AND WHEREAS subsection 14(1) of the Police Act provides that a council may appoint persons as By-law Enforcement Officers for a municipality; AND WHEREAS subsection 190.01(3) of the Municipalities Act provides that an officer appointed by council may notify the owner or occupier of premises, a building or structure by notice in the form prescribed by regulation when a condition exists pursuant to subsections 190.01(1), 190.01(1.1) or 190.01(2) of the said Act; AND WHEREAS section 101 of the Municipalities Acf provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Christopher McKiel is hereby appointed as a By-law Enforcement Officer with respect to the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By- law, effective immediately, and this appointment shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or unti� it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Christopher McKiel is hereby appointed and authorized to notify owners and occupiers with respect to premises, buildings 10 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 or structures that are unsightly; buildings or structures that are a hazard to the safety of the public by reason of being vacant or unoccupied; buildings or structures that are a hazard to the safety of the pubiic by reason of dilapidation or unsoundness of structural strength, as set out in the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Christopher McKiel is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this designation and authorization shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 3. WHEREAS, the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Municipalities Act, including the Saint John Dog Control By-law, By-law Number M-13, Mobile Home Parks By-law, By-law Number M-20, City of Saint John Flood Risk Areas By-law, By-law Number C.P. 11, Saint John Building By-law, By-law Number C.P. 101, and The Zoning By-law, By-law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By-law; AND WHEREAS subsection 14(1) of the Police Act provides that a council may appoint persons as By-law Enforcement Officers for a municipality; AND WHEREAS section 101 of the Municipalities Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Christopher McKiel is hereby appointed as a By-law Enforcement Officer with respect to the enforcement of the Saint John Dog Confrol By-law, the Mobile Home Parks By-law, the City of Saint John Flood Risk Areas By-law, the Saint John Building By-law, and The Zoning By-law, effective immediately, and this appointment shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Christopher McKiel is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Dog Control By-law, the Mobile Home Parks By-law, the City of Saint John Flood Risk Areas By-law, the Saint John Building By-law, and The Zoning By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS subsection 100.2(a) of the Municipalities Act provides that offences under subsection 94.2(3) or 102.1(1.2) of the said Act or offences in respect of a by-law under subsection 94(1) or 94(3) or section 190 of the Municipalities Act, are prescribed offences for the purposes of section 9 of the Provincial Offences Procedure Act, S.N.B. 1987, c. P-22.1, and amendments thereto; AND WHEREAS subsection 100.2(b) of the Municipalities Act provides that a by-law enforcement officer appointed under section 14 of the Police Act, and designated by resolution of the council is an authorized person who may serve tickets in respect to offences referred to in subsection 100.2(a) of the Municipalities Act: NOW THEREFORE BE IT RESOLVED, that Christopher McKiel is hereby designated and authorized as a person to serve tickets in respect to offences referred to in paragraph 100.2(a) of the Municipalities Act, effective immediately, and this designation and authorization shall continue until he ceases to be an 11 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 employee of Growth and Community Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5. WHEREAS subsection 190.022(4) of the Municipalities Act, and subsection 27(4) of the Saint John Minimum Property Standards By-law, provide that within thirty days after the terms of a notice have been complied with or a debt due to a municipality or due to the Minister of Finance, as the case may be, is discharged, the municipality shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the municipality to be affixed. NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, Common Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Christopher McKiel under the Saint John Minimum Property Standards By-law or the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and such authorization shall continue until Jonathan A. Taylor ceases to be the Common Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 7.1 Disability Awareness Week - May 26 to June 1, 2013 The Mayor proclaimed the week of May 26 to June 1, 2013 Disability Awareness Week in the City of Saint John. 7.2 Motorcycle Ride for Dad Weekend - June 1st, 2013 The Mayor proclaimed the weekend of June 1 st, 2013 Motorcycle Ride for Dad weekend in the City of Saint John. 8. Delegations/Presentations 8.1 Stonehammer Geopark Presentation Referring to a submitted presentation, Bill Merrifield, Chair of the Stonehammer Geopark, provided an overview on the park, including the board's training and marketing initiatives. He advised that the board is requesting a $25,000 commitment from the City to be used for marketing and community signage, adding that they are also requesting a city staff member be appointed to the board. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the request from the Stonehammer Geopark for a senior City staff appointment to the board be referred to the Nominating Committee; and further, the request for funding in the amount of$25,000 be referred to the 2014 budget deliberations. Question being taken, the motion was carried. 10. Consideration of By-laws 11. Submissions by Council Members 11.1 Illegal Dumping Cameras (Councillor Merrithew) On motion of Councillor Merrithew Seconded by Councillor MacKenzie RESOLVED that the submitted letter regarding funds to be allocated for the purchase and installation of cameras in chronic dumping grounds within the City to help facilitate the prosecution of offenders who are dumping illegally, be referred to the City Manager. Question being taken, the motion was carried. 12 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 11.2 LITTERALLY Saint John (Councillor Merrithew) On motion of Councillor Merrithew Seconded by Deputy Mayor Rinehart RESOLVED that the City Manager be directed to report back on the idea of arranging a single day of community involvement, for the purpose of cleaning and beautifying the city, to be referred to as `LITTERALLY SAINT JOHN'. Question being taken, the motion was carried. 11.3 World Energy Cities Partnership (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Reardon RESOLVED that as requested in the letter from Councillor Norton regarding World Energy Cities Partnership, that Council: 1. Direct the City Manager to submit a letter of intent and seek nomination from a current Canadian member city if a cost/benefit analysis proves beneficial; and that 2. if the aforementioned is successful and an invitation to observe and submission of application packet is requested, that Common Council be informed and the process required of an Applicant City will proceed. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers 12.1 Update and Contract Amendments for Saint John 225 Sculpture On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report Update and Contract Amendments for Saint John 225 Sculpture: 1. The Mayor and Common Clerk be authorized to execute the revised Contract with Powning Designs Ltd. respecting "Shards of Time", as submitted hereto, which captures the required timeline changes and associated resource requirements; and 2. The Mayor and Common Clerk be authorized to execute the agreement between Horseshoe Hills Construction and Powning Designs Ltd., which fulfills the Government of New Brunswick's requirements respecting the site. Question being taken, the motion was carried. 12.2 Well Drilling Services - Production Scale Test Well Development Referring to a submitted report, Mr. Edwards explained that the proposal from the Quebec was qualitatively the better of the two proposals, adding that it is also $100,000 less in cost. Responding to a question, Gerry Mattsson, Municipal Engineer, stated that a further drilling depth of several meters would cost approximately $5,000. He explained that the request for proposals was for a unit price to drill the well. The Mayor suspended the discussion for item 12.2, advising that the public hearings are scheduled to commence. 9. Public Hearings 7:00 P.M. 9.1 Proposed Stop Up and Close a Portion of Depot Court The Common Clerk advised that the necessary advertising was completed with regard to the proposed by-law amendment to stop-up and close a portion of Depot Court, by 13 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 adding thereto Section 234 immediately after Section 233 thereof, with no objections received. The Mayor called for members of the public who wish to raise objections with the proposed stop up and close for Depot Court, with no one presenting. The Mayor called for members of the public to speak in favour of the proposed stop up and close with Rod Adams, Director of Real Estate for the Northrup Group, expressing support. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by-law entitled, "By-Law Number M-23, A By-Law to Amend a By-Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Depot Court, by adding thereto Section 234 immediately after Section 233 thereof, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by-law entitled "By-Law Number M-23, A By-Law to Amend a By-Law Respecting the Stopping Up and Closing of Highways in The City of Saint John". On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by-law entitled, "By-Law Number M-23, A By-Law to Amend a By-Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Depot Court, by adding thereto Section 234 immediately after Section 233 thereof, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by-law entitled "By-Law Number M-23, A By-Law to Amend a By-Law Respecting the Stopping Up and Closing of Highways in The City of Saint John". 12.2 Well Drilling Services - Production Scale Test Well Development Responding to a question, Ms. Graham explained that the City's procurement process requires that Council approve expenditures of a certain level. Mr. Nugent advised that Council cannot delegate its decision making authority under the RFP process to another party, noting that Council can decide not to award a contract. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M&C 2013-103: Well Drilling Services - Production Scale Test Well Development, the proposal from Groupe Puitbec inc. for well drilling services for the Production Scale Test Well Development project in the amount of $268,277.82 including HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Question being taken, the motion was carried with Councillor MacKenzie and Councillor Farren voting nay. 12.3 Proposal for the Replacement of Engine 1 Responding to questions, the Deputy Fire Chief stated that the low bid was $338,000 plus tax, noting that the Review Committee recommended not selecting the low bid as it is a used truck, adding that the vehicle is also overweight. He advised that the high end of the bids was $430,000. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report M&C 2013-104: Proposal for the Replacement of 14 97- COMMON COUNCIL/CONSEIL COMMUNAL MAY 27, 2013/LE 27 MAI 2013 Engine 1, the proposal submitted by Micmac Fire & Safety Source Ltd. of Dartmouth N.S., on behalf of Pierce Fire Trucks Inc., for the supply of one 2013 Fire Department Engine/Rescue, in the amount of$380,390.00 plus applicable taxes, be accepted. Question being taken, the motion was carried. 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 14.1 Saint John Police Force - December 2012 Financial Results (Tabled May 21, 2013) On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that item 14.1 Saint John Police Force - December 2012 Financial Results (Tabled May 21, 2013) be lifted from the table. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that item 14.1 Saint John Police Force - December 2012 Financial Results, be tabled for a period of up to three months. Question being taken, the motion was carried. 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 18. Adjournment On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the Common Council meeting of May 27, 2013 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 8:00 p.m. Mayor/ maire Common Clerk /greffier communal 15 � . L � � ��,�1?� � �� .- __;��-•�) `:,.: -., ,��1 . ��;4 h�.��'-��? ��\ "�`1�� SAINT J�HN B�ARD June 5, 2013 OF P�LICE COMMISSIONERS pUgLlC S�SSION Po Boz 1971 SainY John,New BruQSweck Canada Ezf.41.1 M$C 2013-119 Burpa�des Commissair�s du Service de Police de Saint John C.P. 9971 Saint Jahn Nouveau-Brvnswrck Canada EZL 4Li Mayor Mel Norton and Members of CHRfSTOPHER WALDSCHUTZ Common Councif Chair/Pr�sident MARY-EILEEN O'BRIEN Your Worship and Councillors: Vice ChairNice P�sident JONATHAN FRANKLIN Secretary/Secr�faire Re: Saint John Pofice Force -April 2a13 Financial Results MAYOR MEL�1OR70N Commissioner/Commissaire The Saint John Board of Police Commissioners, at i#s meetin on KAREN KElLLER g Cammissioner/Commissaire Tuesday, June 4, 2013 accepted and approved the Saint John Police TINiOTHY CHRISTIE Farce 2013 Operating Budget-April Financial ResuEts. CommissionerlCommissaire GREG NORTON On behalf of the Saint John Board of Police Camrnissioners, I am Commrssioner/Commissaire WILLIAM G.REID pleased to provitle a copy of this report to Common Council in ChiefofPolice/Chefde Police accordance with Sectior� 7(3) o�the New Brunswick Police Act. JACKIE FERRAR Execu6ve Administrafor/ Res ectf�ally submitted, Secretaire Adminrstrative � V� .A' ,,._ Telephone/T�1r5phone: ChriStopher WaIdSChUtz (506) 674-4142 Chairman Saint .lohn Board of Police Commissioners Fax/Telecopieur. (506)648-3304 E-maiUCourriel.• /jaf nolicecommissionCa7saintlohrr.ca enCl. �-,� snrn��Toxrr Facplore our pastl �xplorez notre pass� Discover your future/ Decauvrez vofra avanir 16 � __ - �-�.+.r.- — ��' �� .��' +�� i�+�s.� � �� i�.� ��:��,� _... � � � - ::;:. �} Pu��f� sESS�UN `��'��_ ` ♦ ,p\ ��'�»J�� June 4, 2013 Chris UValdschulz, Chairman and Members of the Board af Police Commissian Chairman W�Idschutr and Members SUBJE�T 2013 �perating Budget—April Fina�ncial Results BACK�Ri?UND The purpose of#his report is to provide the Bo�rd with an update on #he financial pasition of#he Saint Johr� Police Force's Operating Buciget for the period ended Apri� 30, 2013. FINANCIAZ. P�SIZ`i�N/RESULT5 For the period ended as a#April 30, 2013, the Saint John Police For�e vv�as u�der budget year-to-da#e by$474,178 or 6.259�. There are five icey expense categories that ccmtribute ta this budget variance. 1. Safaries and Wages were under budget by$207,840. 2. Qvertime costs exceeded budge# by $90,529. 3. Wage costs for�n-Call an�d Court Time were over b�dget by$16,Qgp. 4. Fringe Benefits were ovar by$24,�71_ a. Gaod and Services were under budget by $397,327. 17 Chris Weldschutr,Chairnlan�ud Mernbers of the Boa�of Palice Commission June 4,2013 Page 2 Subfec�2013 aper�ting Hadgef—April F'inancial Results Budget Analysis SALARIES AND WAGES Salaries were under budget by$207,84� and this is associated with the number o'F police and civilian �acancies that have not been filled to achieve a bal�nced budget for 2013. ov�RTinnE Saint John Polite Associat�on (SJPA) The overtime costs were over budget by$9U,529. The Patrol Qivision aeoounted for$56,Q3Q and the G�imir�al Investigation Dir�islan was over budget by$35,22�. This Yariance in overtime for bath divisians is m�tigated by$25,723 in revenue that was rec�vered from billings to thirc� parties far extra-duty assignments. OTH�R PERS�NMEI.COSTS Caurt T�me - SJP'A The cast for court time exceeded budget by$'f 7,22�. GaQQS $c SERVECES T�e various Goods and Sen►ices accoun#s were under budget by $163,9p1. Howe�er, there are a nurnber of key expense categories that are shawing under budget c�ue to billfngs nat being reeeiv�d or processed at the end af this reporting perlod. The fiirst trimester or the April �inancial reporting period has not beert a good indicator of tf�e projecti�e year-end finar�ciaf position of the Farc:e. The second reporting period ending on August 3'J, 20'!3 will provide sufFcient data to make $ fr�al year-end projectiQn. 18 Chris Walds�hu[z,Chai�man and M�nbers of the Baard of Police Commissiatt Jtlt1�4,2d13 Page 3 SubjccK:�613 Operating Budget—Aprii�Yn�nci�l Results �EC�n��u�aTro�u � It is recommended that the Board accapt and approve fihis F�nancial Report fvr�h� periad ended as at ApM130, 2�13 and forward a capy to Common Councf� as required under Sectian 7 (3} of the New grunswi�k Police Act. Af#ached reports and docurr�en#s: • Service Based Budge# -Ac#�al versu� Budget—Ap�il 2�73 * Budget Varia�nce Analysis —April 30, 20'i3 Respectfully su�mifted, Marven � . Corscadde�, CGA DIRECTOR HR & FtNANCE � i . eid �.—.__.__ . CHIEF QF POLICE 19 SAII�T JOFl�V �OLICE ��I�CE BU�GET V�RlA!►��E ��ALY�IS �or the Per�od �nd�c� /�lpril 207 3 Budget Expenses Var�ance Current Variance Timin Actual $ 7,592,420 $7,'I'18,242 �474.178 �474,17$ Ex nse Cat a Varf�nce Ex lanation aF Var�ance Sal�ries 8�Wag�s $207,840 . Salarles�Lacal 486 under budget by $12k. • Po�ice Officer salaries are under budget hy�207k. I • Cr�sswalk Guard wages are o�er �udget by{$75k) �nd th'ts is a timing difference beiween t�e budget a�location and the actual payralls for 2013. � Overtime ($90,529} . OverEime-SJPd-Patrol: �ver budget by (�56k�and this amaunt is reduced by revenue charged for Extra—Duty assignments_ • Overtime-SJPA-Criminal Investlgations: Over t�udget by($35k) and th�s amount is reduced by revenue char�ed for Extra—Duty ass�gnments. Other Per�nnnel Costs ($18,090} + Court Time: Over budget by(�17k). Fringe Benefits �524,377) • Beneflts increased in 2013 far LTD and the Shared Risk Pension plan, The overall ber�efi�calculation Ps 25.6% for managers and Locai 486 ernplayees. The 2013 rate for poJice officers is 29.4% compared to 24.5% in 2013. 20 Saint .iohn Po�ice iForce-April �Q�i 3 Budget V�rla�Ge �#nal�tsls Expense Gate o Varianca Ex lanation of Varfance General Services $8d,324 • Teiephone: Under budget by$'19k arxi the processing of the rnanthly billin� is lagging by a month. � Travsl: Undar budget by$8k. � • Emplayer Training : Undsr by$42k and this relates to the timing of courses and the allocation of the budget. • Empioye�Initiated Tr�ining : �ver hy �t3k and this relates to the timiru�af when o�ficers camplete setF-initiated training courses and the monthly aJfocatipn vf the budget. Insurnnce (�45,S74y . Ve.hicle lnsuFance: The premium cost far insuranc;e coverage in 2�'i3{fleet and i�cififies}was$84k and the$80k t�usfget was allocated aver 12 months and this account will be in-line by year-end. • Deductible Acvount: Under budget by $12k and this relates to the timing of�ny charges bac�c to Police vis#he City's insurance efepartment for 3"�party claims and/or monles due#o the SJPF far damaged police vehicles. Pro�fessional 5ervices $160,676 • Legai Expense- Under budget by$1 f k, • Detention Security-This expense is under budget by�'�44k. The�rst qUarterly invoice fram the She�iff's department for security ser►�ices is still pending subJect to the signing of the service agreerrrent betwesn the parties. Other Purchased Services $7',322 . No significant uariance at the end of Ap�it 2013. Repair 8�Maintenance �580 • No si�nificant varianee at the end of April 20'13. 2 [ ..� 21 Saln� John Foitce Forc�—Ap�is Zd�3 Budge# Varisnce a�alysfs Ex ense Cate o VarPance Ex lana#ion nf Vari�nc�a Rentals (�,884} . No stgnificant variance at the end afi April 2Q13. Purchased Gvods $70,065 • Meals�9�k-T�rrting difference betwe�rt the budgefi allocafian ancf purchases, • Apparel$�7k--The�ariance reflects an accounting entry ta transfer the physicat fnventory of police unfforms from Rothesay Avenue(City Bams)to Pee! Plaza_ The expense far Apparel will be in line by the end 2p13. • Safety Supplies ($f9kj-Timirig difference betr,veen#he budget allocatior� ar�d the actual purchase of replse�ment body amiour fflr officers. � Other Goods{94k)-Timing differenca tsetween the budget afiocatior� and the purchase of godds. + Firearms and Ammunition$13k— Timfng difterence between the budget alloca#ion and the purchass af goods. � 3pecial Opera#eons$1Gk—Timing difference betwsen the budge# alloca#ion and when special Operafians are initiated and �Qmple#ed. Gnverr�ment S�nrices ($2,539) . No sigr�ificant variance at the end of April 2013. Internal Services $49,B21 9 Fleet Malntenance -$46k—The maintenanc.�oosts at#he end of Ap�i!was under budge#. There�s a pending expense of$14k that will be pasted in May. • Fleet Fuei-($2gk)—The fuel costs at the end of April were over budg$t due to the high prices#hat�arried over from 2(112. 3 � r� _: � � 22 Salnt John Police Farce—A�Stfl 20�3 B�dget Yariance Analysls Ex en�e Cate � Varianc� E lanation of Vareance Internal Services • iT Service L�vel Agreement Annual Charge-�28k—The quarlerly charge back from the 1T Department for ir�formation technology suppor�at Peel Plaza did not get processed as af a4pri! 201�_ Assa!Pur�h�ses $1�7,135 •� Vehicles$10flk—The budget for the aoquisitPor� of new urrits was urxfer budget. This relates io e timing difFerence befirveen the budgei allocation and when the Tender clases for�ehiclas prior ta#�e actual purchases. • Other Asset•s �6k-Timing difference betwee� the budget alloeation and the a�quisition of other Capital Assets. � � � � � 23 � . 2 REP4RT T� C4MMON C4UNCIL 4 June 2013 ---�- � � a.. - I3is Worship Mel Norton and Members of Common Council ctty of Saint John Your Worship and Councillors: SUSJECT: Staffmg- Saint Jol�n Watcr Saint John Water delivers services that support the community in achieving its long-term ��ision and goal for cican, safe drinking water. Scrviccs are delivered to enhance the quality of drinking water and protect the nalural environment with the treatmen! of wastewatcr. On February 11 2013 Common Council cndorsed the approach recommended by the City Manager for staffng of senior leadership vacancies. This report addresses staffmg changes being recommended to fill senior staff vacancies in Saini John�'ater. William Edwards, Chief City Engineer and Cominissioncr of 'I'ransportation and �,nvironment, has been acting in the role of Commissioner of Sanit John Water on a temporary basis sincc 2012. Following an unsucecssful internaUexternai recruitment, Council approved moving forward with a targeted internal recruit for the vacant Commissioner of Saint John Vi'ater position. In discussions with senior staff, it was determined that chan�es to thc staffing structure should enable a focus on the business and external affairs for the utility to advance the Safe Cleau Drinking water program, while supporting leadership development and succession planning_ It is being recommended that tbe leadership of Saint John Water continue under Mr. Edwards on a formal basis and a new Deputy Commissioner of Water position be created to allow a focus on the business management of the Utility and to provide additional management support for Mr_ T'dwards who will be charged with a combined co2nmissioncr ro�es. The current Deputy Commissioner of Saint John Water, Kendall Mason, would continue to provide technical and engineering leadership for the scrtiice area. Kevin Fudge, CA, currently Assistant Comptroller in Financc and Adininistrative Services, is being recommended for appointment for the new position of Deputy Commissioner,Ulility Business Management. Mr. Fudge manages the financial adnninistration for the Water Utzlity and most recently led the affordability analysis to advance the current P3 application process for the safe ciean drinking water file. He brings strang financial and business skills which will be assets to evolving the utility as a business unit, leading major negotiations with extexnal pariners, conducting rate analyses,preparing the departmental budgets and supporting the timely delivery of the safe clean drinkiug water program. 24 Wliile, this appointment is undcr the authority of tbe City Manager, there are establishment changes that are required to support this appointment as the new position will be assigned against the former stand alone Commissioner role. lt falls to the City Manager to recommend appointments to Commissioner level positions and it is the prerogative of Council to make the actual appointmcnt. The purpose of this report is to recommend the permanent appaintment of the Commissioner of Saint John Water and advise Council of staffmg changes to support safe clean drinking water program. William Edwards BSc, P.E�g currently serving as Commissioner of Transportation and Environment and Chief City Engineer, has embraced new challenges throughout his engineering career and continues to demonstrate excellent results. His proven management skills coupled with his project management experience and his professional engineer�ng qualifications make him an exceptional candidate for this assignment. His ability to get the job done in a complex multi-stakeholder environmcnt will ensure continued leadership in the Saint John Water service. Financial lmplicatio n s The annual budget includes provision for the salary of the Commissioner of Saint John Water. The Depuly Commissioner position will invoive a change to the establishment, however, is recommended to be funded again.st the Commissioner of Water salary with no n�t increase to the budget or net increase to the total establishment. Recommendations 1'hat Conunon Council adopt the following recommendations in order to make appointments for senior vacancies in Saint John Water, Effective 3une 10�' 2013, Mr. William Edwards is hereby appointed to the position of Commissioner of Saint John Water upon his same compensation and terms and conditions of employment, and that "l�he Deputy Comtnissioner, Utility I3usiness Management, Saint John Water bc added to the establishment. Respectfully s�bmitted, � � � ` � � `� ,, �°-,c� , .� �atrick Woods CGA G'f�Manager 25 � � ,_........._...�.... ,..� � i;� � � �. � 'F � � �� .�� i� � � �J � � 1 � F� M& C2013 109 �:� y, ��.� �� j,,''' ��!:�fi� c May 28, 2013 � �`�u �rY' � �� .��.{�.. �� ,, _�:� �� `rvy� �� His Worship Mayor Mel Norton and Members of Common Council ��.�`��?�� Your Worship and Members of Council: SUSJECT: Water Treatment Research Project Update and Agreement with Orica Watercare Inc. PURPOSE: The purpose of this report is to update Council on the water treatment research project with Dalhousie Univcrsily {testing Latimer Lake Water} and to approve the agreement with Orica Watercare Inc. for use of their pilot water treatment equipmcnt. BACKGRQUND: On Novembcr 21, 2011 Common Council approved the recommendations of M&C 2011-288. Recommendation: 7hat tlae Czty of Saint John support the application of Dr. Margaret E. Walsh, of the Depc�rtment �f'Civil Engineering und Resource Engineering of Dalhousie University to the Natural Sciences and Lngineering Research Council of Canada (NSERC)_for the proposed project "Waste Resrduals c� Distribution S�stem Technology Advancemer�t.r for lon Exchange Processes in Drinking Water Treatment"; that the City complete Form 183A "Infof�rnation Required f'ronz Organizations Participuting in Research Partnerships Programs" required by NSERC Und furtl�er should NSERC fund the said proposal, that the City of Saint John make a contribution of$25,ODO.OQ per_year for the fir.st 2 yeaYS af the project, and$15,000.00 f�r the 3rd year of the project. In 2012, the application from Dalhousie Universify was approved for financial support by the Natural Sciences and Engineering Reseaxch Council of Canada(NSERC). After Dalhousie University received approval frorn NSERC, Dalhousie University and Saint John Water staff worked jointly on the project preparing for the various pilot watcr treatment cxperiments that will be conducted on Latimer Lake Water(City of Saint 7ohri Drinking Water Supply). Saint John Water and Dalhousie University will be utilizing pilot water treatment Equipment from se�-eral companies (Corix and Orica Watercare Inc.) to test the success of various combinatzons of water treatmcnt processes on Latimer Lake Watcr. Pilot testing is cxpected to commence mid .�unc 2013 at the Latimer Lake Facility and will continue for approximately 6 weeks. 26 M& C2013 - 149 May 28, 2013 Page 2 WATER TREATMENT -MIEXO Disinfection by-products (DBPs) are formcd when disinfectants react with naturally occurring organic matter present in raw water. Thc quantity of DBPs formcd is dependent primarily on the type of disinfectant used and the nature and concentration of dissolved organic carbon (DOC} in the water. The level of disinfection by-products can be reduced by addressing the root contributors to their formation (1) type of disinfectant used and/or (2) the nature and concentration of DOC in the source water. Orica Watercare Inc, has developed MIEXC7, a unique ion exchangc process for the removal of organic (D�C) and inorganic contaminants (sulphate, nitrate, phosphate, arsenic and others) from water. For the past several years, Saint John Water staffhas been working with researchers at Dalhousie University on prclirninary magnetic ion exchange (MIEX�) cvalaations in the lab on Latimer Lake water. MIEX�is designed to lower concentrations of organic carbon in the water prior to the addition of chlorine and, as a result, reduce the potential for formation of THM's (trihalor�-iethanes) and HAAs (haloacetic acids). Orica Watercare Inc owns rights to a body of vaIuablc technicai and commercial data and skills concerning magnetic ion exchange resins and their use in water treatment. Orica Watercre Inc. requests customers (water utilities) that use their pilot water treatment plants to agrec to ternns and conditions outlined in the attached agrccment. Saint John Water has reviewed thc agreement and is of the opinion the terms and conditions are acceptable to the Utility. Saint John Water has receivcd advice from the City Solicitor regarding the agreement and the development of the following Council rccommcndation. RECOMMENDATION: That Council adopt the following resolution: RESOLVED that the City enter into an agreement with Orica Watercare �nc., the text of which agreement was attached to M&C 2013-109 dated May 28, 2013, and further that the Mayor and Coinmon Clerk bc authorized to execute the said agreement. Respectfully submitted, r r � : � �`f . �'`--: �•, •.��,,s , . Kendall Mason, P. Eng., PMP Deputy Commissioner, Saint John Water � Wm. Edwards, P. Eng. Commissioncr, J. Patrick Woods, CGA Transportation & Environment City Manager 27 TA-2013-04 ORICA WATERCARE INC. and CITY OF SAINT JOHN, NB CITY OF SAINT J�HN, NB TRIAL AGREEMENT TA-2013-0�4 ORICA WATERCARE INC. 33101 EAST QUINCY AVE WATKINS, COLORADO 80137 7EL: (303)26$5282 FAX: (3Q3)268 5250 28 TRIAL AGREEMENT AGREEMENT made this 19th day of April, 2013. BETWEEN: Orica Watercare Inc. having a place of business at 33101 East Quincy Avenue, Watkins, Colorado ("ORICA"} of the one part AND City of Saint John — Saint John Water having a place a# business at PO Box 1971 5aint John, NB E2L4L1 ("CUSTOMER°) of the other part. RECITALS: A. �RICA has developed or has rights to a bady of valuable technical and commercial data and skills concerning magnetic ion exchange resins and their use fn water treafiment (the "MIEX° Technology" as hereinafter defined}. B. ORICA is licensed to exploit and sub-license the MIEX°Technology. C. CUSTOMER and ORICA wish to jointly conduct a trial using the pilot plant supplied by Orica to evaluate the MIEX°Technology at the City of Saint John, NB with Dalhousie University in Nova 5cotia. D. ORiCA agrees to disclose to CUSTOMER confidential information about the MIEX°Technology on the terms of this Agreement. �perative Pravisions 1. DEFINITIONS 1.1 In this Agreement the words defined in this clause shall have the meanings assigned to them herein. "Agreement" means this agreement and any amendment thereof agreed to in writing by the parties. "MIEX� Pilot Plant" means fihe 10 gpm trailer mounted high-rate MIEX�' Pilot Plant (including resin)for a trial at the City of Saint John WTP to be supplied by ORICA to CUSTOMER under this Agreement. 29 TA-209 3-04 "MIEX� Resin" means particulate organic polymers with ion exchange properties incorporating solid particulate matter with magnetic properties as described in the patents listed in Schedule A. "MIEX�Technology" means technology involved with the MIEX" resin and the technology involved with the use of MIEX° resin in potable wat�r treatment which ORICA has developed or has the rights to. "Purpose" means use of the MIEX°Technalogy to operate and analyze the operations anc! results of the MIEX� Pilot Planfi. "Trial� means the trial to be conducted by the parties as described in cfause 2.1. "Trial Site" means the City of Saint John CUSTOMER site at which th� MIEX° Pilot Pfant will be installed (City of Saint John water treatment plant). 2. MiEX� TRIAL 2.1 ORICA and CUSTOMER will conducf a triaf of the MIEX�' Technology at the Tria! Site using the MIEX``' Pilot Plant for a period not to exceed (6) weeks commencing on June 5, 2013. 2.2 The commencement date and period of the Trial may be amended by the written agreement between the parties. 2.3 During the Trial ORICA will provide CUSTOMER with the equipment, support and resources detailed in Schedule B. The equipment provided by ORICA shall be operable and in good condition, shall be fully instalfed by the agreed commencement date at the Trial Site and shall be decommissioned and remaved from the Trial Site within 10 days of the earlier of: (a) the conclusion of the Trial period; and (b) fermina#ion of this Agreement. 2.4 CUSTOMER will use reasonabie endeavors to ensure that: (a) only CUSTOMER personnel trained by ORICA operate the MIEX° Pilot Plant installed at tF�e Trial Site; and (b) personnel authorized to operate the MIEX° Pifot Plant(in accordance with sub-clause (a)) do so in accordance with the procedures and methods advised by ORICA. 2.5 To th� maximum extent permitted by law and notwithstanding any other clause of this Agreement, ORICA excludes all liability whatsoever 30 TA-2Q 13-04 {including without limitation for consequentiai and indirect losses) to CUSTOMER arising out of or in any way connected with the Trial and any of its related activities except to the extent that such liability arises from Orica's negligence or breach of this Agreement. 2.6 CUSTOMER irrevocably and unconditionally releases ORICA and each of its related bodies corporate fror� a!I liability, suits, causes of action, claims and demands whatsoever ("Loss") which it or any person claiming under or through it has or may have or might{but for this release) have against ORICA or its related bodies corporate arising from or in connection with the conduct of the Trial and any related activities except ta the extent that such Lass arises from Orica's negligence or breach of this Agreement. 2.7 ORICA shalf defend, indemnify and hofd harmfess CUSTOMER and its directors, officers, agents, and employees, from all liability, suits, causes of action, claims and demands whatsoe�er ("Loss") arising directly from the equipment or services provided by ORICA hereunder to the extent that such Loss is caused by ORiCA's negligence or breach of this Agreement. 2.8 Subject to clause 2.10, ORICA shalf assume the risk of loss to the MIEX� Pilot Plant and any other equipment provided by ORICA hereunder, and shall maintain insurance coverage for the full replacement value thereof. 2.9 CUSTOMER shall be liable for damage to the MIEX� Pilot Pfant and any other equipment provided by ORICA hereunder to the extent caused by the negligence of CUSTOMER. 2.10 CUSTOMER acknowledges that the MIEX° Pilot Plant remains the property of ORICA and must be returned to �RlCA at the conclusion of the Trial or the earlier termination af this Agreement. 2.'I 1 CUSTOMER shall not modify or repair the MIEX° Pilot Plant without prior written consent of ORICA. CUSTOMER shafl be responsible for the cost to repair any damage to the MIEX°Pilot Plant incurred during the trial, except if this damaged occurs when ORICA persannel are operating the MiE " Piiot Plant. 3. PAYMENT 3.1 In consideration of ORICA performing its obligations under this Agreement, CUSTOMER will pay ORICA a Trial fee as described below {"Fee") 3.2 ORICA will invoice CUSTOMER for the Fee as follows: 31 TA-2013-04 {a} Bafance for laboratory fees and equipment shipment payable upon receipt of pilot report. This amount will be variable depending on the actual expenses incurred. (b) Any additiona! fees for additional services as specified in the pilot agreement to be invoiced separately. {c} Should an additional engineer trip be requested by the customer, additional engineer time is charged at Labor= $800/day, Expenses = $cost + 15% 3.3 The pilot plant fee is based upon the following: (a) CUSTOMER staff running the pilot and an Orica engineer making 2 trips on-site to support the pilot. These trips would include an initial trip for setup, startup, and training and a tri{� at the end far shutdown and packing up the equiprnent for shipping. 3.4 CUSTOMER will pay the ORICA in�oices within 30 days of receipt of such invoices or receipt of deliverable, whichever is latest. 4. CONFIDENTIALITY The parties agree that all MIEX° Technology disclosed by ORICA shall be subject to the following conditions:- {a) As soon as practicable after the execution af this Agreemen# ORICA shall transrr�it in writing fo CUSTOMER information regarding the MIEX° Technology relevant to the Purpose. (b) ORICA shall mark information containing or describing the MIEX�' Technology as confidential_ If MIEX� Technology is disclosed verbally ar through demonstrations, such disclosures shafl be reduced to writing by Orica within thirty(3Q} days. (c) CUSTOMER shal! treat al! information containing or describing the MIEX�'Technology received fram ORICA in strictest confidence and shall not directly or indirectly disclose or release such information to any third party, including any related corporation, (unless authorized to do so in writing by ORICA, which authorization may be given or refused at the sole discretion of ORICA) and shall not use or permit the use of such informatian for any purpose whatsoever other than for the Purpose. (d) The obligations of Paragraph (c) shall not extend to any information containing or relating to MIEX°Technology which: 32 TA-2013-0�4 {i} is now or which hereafter, through no act or failure to act on the part of CUSTOMER, is generally known or available to the public without breach of this Agreement; (ii) is known to CUSTOMER at the time of disclosure of such information pravided that such information was not received either directly or indirectly from ORICA and provided that CUSTOMER can satisfactorily prove such prior knowledge; (iii) is hereafter furnished to CUSTOMER in good faith by an independent third party wi#hout breach by that third party of an obligation of secrecy to ORICA; or {iv) is disclosed with the written approval of ORICA. (e) CUSTOMER shall disclose#he information received from ORICA under this Agreement containing or describing the MIEX° Technology only to thase of its directors or employees who are directly involved in the Purpose and CUSTOMER shall use reasonable endeavors to ensure that any director or employee to whom it disclosed the information will retain it in confidence and are bound by written Secrecy Agreements with equivalent secrecy and non- use terms to those contained herein. {f) CUSTOMER must not permit any sample af MIEX� Resin to be removed from the Trial Site without prior written permission from QRICA. (g) CUSTOMER shall not reproduce any information containing or describing the MIEX`� Technolagy disclosed to it under this Agreement in any form except as required to accomplish the Purpose. (h) Except in relation to Trial results which are required to be made public by law, CUSTOMER must not release or otherwise make public any information generated in the course of carrying out the Purpose unless it first obtains ORICA's prior written consent_ (j) CUSTOMER shall at the completion of the Purpose return to ORICA all information containing or describing the MIEX° Technolagy and the MIEX�' Resin in sample, wrifiten, graphic, photographic or recorded farm and any capies thereof made pursuant to clause 2(h). (k} All information disclased under this Agreement containing the MIEX° Technology shall remain the property of ORICA and CUSTOMER shall obtain no right of any kind to any such informatian disclosed to it hereunder. 5. INTELLECTUAL PROPERTY 33 TA-2013-04 (a) All intellecfual property rights, to the extent they relate to the MIEX° Technology, developed, invented, created or produced by CUSTOMER in the course of CUSTOMER carrying out the Purpose or arising in any other way from CUSTOMER's access to the MfEX� Technology shall vest in ORICA. If any such intellectuai property rights need to be assigned to ORICA in order for title in them to vest in OR[CA, CUSTOMER agrees to do all things necessary to effect such assignments as soon as possible. (b) In this clause 5, "intellectual property rights" means all statutory and other rights in respect of patents, trade marks, service marks, trade names, technology, process, products, registered designs, design rights, capyright, inventions, improvements, works, trade secrets and know-how. (c} ORICA will indemnify and hold CUSTOMER harmless fram and against any claim, action, suit, cost, fee, expense, damage and penalty arising from any claim by a third party of infringement of that party's intellectuai property rights in connection with the MIEX° Pilot Plant, MIEX° Resin, MIEX° Technology or any equipment provided by QRICA under this Agreement. GENERAL fi. Notwithstanding the termination or expiry of this Agreement the obligations of canfidentiality and non-use contained in Clause 4 shall apply for a period of fifteen (15) years from the date hereof. 7. Nothing in this Agreement shall be construed so as to oblige either party to enter into a further agreement. 8. CUSTOMER nor ORICA shal! not assign or otherwise transfer any of its rights or obligations arising out of this Agreement. 9. If the whole or any part of a provision of this agreement is void, unenforceable or illegal in a jurisdiction it is severed for that jurisdiction. The remainder of this agreement has full force and effect and the validity or enforceability of that provision in any otherjurisdiction is not affected. This clause has no effect if the severance aEters the basic nafure of this agreement or is contrary to public policy. 10. This Agreement shall be construed in accordance with the laws from time to time in force in the Province of New Brunswick, Canada and the parities 34 TA-2013-04 hereto hereby submit themselves ta the jurisdiction of the Courts of that State and all courts to which appeals from decisions or courts of the State can competently be made. 11. Either party may terminate this Agreement if the other party breaches this Agreemenfi and fails to remedy the breach within 30 days writ#en notice from the ather party requiring it to do so. 12. If CUSTOMER terminates this Agreement in accordance with clause 1�, CUSTOMER shall pay ORICA for the period up to the date of notification of the breach and shall not be liable for demobilization and other termination cosfs. 13. ff ORICA terminates this Agreement in accordance with cEause 11, CUSTOMER shall pay ORICA for the period up to the date af termination and shail be liable for demobilization and other termination cos#s. 35 TA-2013-04 EXECUTED as an agreement For and on behalf of Orica Watercare Inc. bY� ........................................ ...................................................... {Name in Block Letters) (Signature) ........................................ (Position) Witnessby: ......................................... ...................................................... (Name in Block Letters) (Signature) ................................ (Date} By executing this Agreement the signatory warrants that they are duly authorized to execute this Agreement an behalf of Orica Watercare Inc. For and on behalf of CUSTOMER by: ........................................ ...................................................... (Name in Biock Letters) (Signature) .......................................� (Position) Witnessby: ......................................... .................. .................................... {Name in Block Letters) (Signature) (Date}...................... By executing this Agreement the signatory warrants that they are duly authorized to execute this Agreement on behalf of the CUSTOMER 36 TA-2013-04 SCHEDULE A MIEX� PATENTS The Patents covered by this Agreement are the following patents and patent applications owned by Orica: 1. Australian Patent [as described in international patent application No. AUS 1561-PCT/AU 9510Q583] anc! any additional developed technology. � 2. US Patent No.: US 6,669,849 61 37 TA-2013-04 SCHEDULE B EQUIPMENT, SUPPORT AND PRICING • Rental of the MIEXc Pilot Plant for the period of the Trial; . Shipment of the equipment by ORICA to the Trial Site. • One field engineer for the week not to exceed five days of the Trtal to set up MIEX�' Pilot Plant supplied by ORICA and frain a CUSTOMER representative; • Visit by a field engineer at trial conclusion to decommission, pack and arrange for shipment of the MIEX� Pilot Plant and other equipment supplied by ORICA; to ORICA or to another designated CUSTOMER pilot iocation. • A maximum of two (2) visifs by a field engineer,witF� each visit o#duration up to five (5) days during the up to (6)week Trial; • Reasonable ongoing technical advice by phone and e-mail. • Engineering support for plant design and cost estimating following the trial. Tria! Pricing Item FEE First-month piloi equipment rental including set-up, $15,000{In Kind by Orica) and training. Each additional month pilot equipmcnt rental $2,SQ0{In Kind by Orica) including set-up, and training. Transportation of pilot unit to local utility $7,500* cach way (Dalhousie University) Estimated Total for a 3-month Pilot $25,000* (Dalhousie University) Should an additional engineer trip be required, Labor= $850/day additional engineer time is charged at Expenses—$cost+ 15% Other fees associated with the pilot include TBD laboratory fees based on the frequency of outsidc lab testin "This is estimated and will 6e revised based on receiving a quote from a shipping company. Not included in the above fees, required for operating a MIEX°Pilot: • A secure, level area {9m x 3m x 3m)with good access to locate the MIEX° Pilat Plant. • 240 VAC, single phase, 60 amp power supply. • Salt(solar), crystal, 18— 100 kg per week. • A raw water supply capable of 0.63 Us {either from a raw water header or using a booster pump). • Provide service connections; see Appendix 5 in Trial Protocol TP-2093-02. • An operator to assist with setup and takedown of MIEX O Pilot Plant • Access to the plant for day and evening haurs during the trial period (including Saturdays and 5undays)_ • Saft for regeneration and power to operate the pilot unit. • Any waste disposal feas if not handied at the local utility. 38 RE � � Rfi` 'T +� CQI�. 1'�i � N CQCJNCZL �� f� ,�� ,.�`�` '7� c,`� � �.: Y_��,�-�� 4 M & C2013 - 114 f. r'� �'� - ir � �, � / l.` �—`�_-' �.� � , _ . `.:M.F�`-. ..n,, June 3, 2013 Tne cat,�of sa;nt)ohn His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Engineering Services: Hillcrest Drive (Manawagonish Road to Fenton Drive) — Street Reconstruction BACKGROUND The approved 2013 General Fund Capital Program includes a design project for the reconstruction of Hillcrest Dri��e from Manawagonish Road to Fenton Dri��e. The design work involves renewal of the existing watermain and sanitary sewer, installation of a new storm sewer and street reconstruction including new granular materials, curb, asphalt base and surface courses and landscaping. A Request for Proposal (RFP) was advertised from May 2 to May 23, 2013 to engage an Engineering firm to carry out the following services for the above noted project: ♦ Part A— Site Surveys, Preliminary Investigation and Data Collection ♦ Part B —Preliminary Design, Cost Estimates and Design Report ♦ Part C —Conduct Public Consultation Process ♦ Part D —Detailed Design ♦ Part E — Tender Period Services, Materials Testing & Inspection, Red Books and Record Drawings ♦ Part F— Construction Management PURPOSE The purpose of this report is to make a recommendation for consulting engineering services for this project. 39 M & C2013 - 114 June 3, 2013 Page 2 ANALYSIS With comprehensive terms of reference document de��eloped by staff, a public call for proposals was made for consulting engineering services. The Request for Proposal (RFP) closed on May 23, 2013 with responses received from the following eight consulting engineering companies: • Brunswick Engineering & Consulting Inc., Saint John, NB • CBCL Limited, Saint John, NB • Crandall Engineering Ltd., Saint John, NB � Dillon Consulting Limited, Saint John, NB • GENIVAR Inc., Saint John, NB • Hatch Mott MacDonald, Rothesay, NB • Opus International Consultants Ltd., Fredericton, NB • Gemtec Liinited, Saint John, NB A Review Committee consisting of staff from Materials Management and Transportation & Environment Services was forn�ed to evaluate submissions. Each member completed an independent review of the submissions and a joint discussion was held to develop the final ranking of submissions. The Review Committee came to a conclusion on their recommendation, which follows later in the report. The evaluation process uses the expertise of a variety of staff from Purchasing, Engineering, and Operations to ensure a thorough review of the various submissions. Care must be taken to ensure that the necessary level of effort and expertise is being directed to the various tasks involved in the work, while still ensuring that costs to be incurred are appropriate and controllable. It is for these reasons that cost, although very important, cannot be the sole nor most critical deciding factor in making the selection of a consulting engineering firm. The Cominittee was tasked with the role of reviewing each submission against the proposal evaluation criteria as defined in the proposal call document. These criteria consisted of the following: 1. Quality atid Conzpleteness — Does the proposal address all of the needs raised? Is the proposal presented in an organized and professional manner? 2. Consultarrt's Expe��ience— Has the consultant demonstrated a level of expertise with the requirements of this project? 3. Expe��ie�zce of Eniployees/Sub-consultants—Has the consultant demonstrated a level of expertise for the employees of the company and sub consultants listed? 40 M & C2013 - 114 June 3, 2013 Page 3 4. Metlzodology — Does the approach to the project outlined in the proposal address, in a realistic sense, attainable goals and is it in keeping with the City's expectations for the proj ect? 5. Value Added — What additional information, technology, process or options has the consultant included in his proposal? Is there value added to the consultant's response for this additional information? 6. Cost — Cost will be a factor, however not the only factor to be considered. Is the price quoted in line with the City's estimate for the work and has it allowed for each aspect of the project to be adequately addressed? After careful, independent consideration of presentation, company experience, personnel and technical proposal, the Review Committee met to analyze the findings of each member. After completion of the "technical" evaluation, the financial proposals were opened and addressed. These had been subinitted in separate, sealed envelopes. After due consideration, the Review Committee selected the submission of Crandall Engineering Ltd. as the best proposal based on an overall rating of the e��aluation criteria - presentation, company experience, personnel, technical proposal and cost. The submission from Crandall Engineering Ltd. met all of the requirements of the proposal call, in a manner acceptable to the cominittee, with a cost-effective bid for the project. Crandall's proposal scored the highest overall, offering the best overall solution for the City with the most comprehensive methodology and approach, a project schedule to meet project expectations and highly experienced and qualified project team members. FINANCIAL IMPLICATIONS The proposed cost of work from Crandall Engineering Ltd. to provide engineering design and construction management services for this project is $241,754.46 including HST. This cost is based on an estimated 30 week construction management period. An amount of $220,000 is included in the 2013 General Fund Capital Program for engineering design services. The cost above includes $155,454.10 including HST for the provision of construction management services for the reconstruction of Hillcrest Drive between Manawagonish Road and Fenton Drive. It is anticipated that funding for the reconstruction will be included in the 2014 General Fund and Water and Sewerage Utility Fund Capital Programs submissions for Council's consideration. Staff will only authorize the Consultant to proceed with the work approved under the 2013 Capital Program ($86,300.36) for now, with the remainder of the engineering services work ($155,454.]0) to be carried out after Council approval of the 2014 Capital Programs. 41 M & C2013 - 114 June 3, 2013 Page 4 INPUT FROM OTHER SOURCES: Materials Management facilitated the RFP process to solicit proposals from Engineering Consultants for the Hillcrest Drive (Manawagonish Road to Fenton Dri��e) — Street Reconstruction. The committee was tasked with the role of reviewing each submission against the proposal evaluation criteria as defined in the proposal call document. In accordance with the City's policies and procedures, separate assessments of the technical and financial aspects of the subinissions were undertaken by the evaluation committee members. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. POLICY—ENGAGEMENT OF ENGINEERING CONSULTANTS The costs incurred by the consultant will be paid in accordance with the tenns of the Request For Proposal at the rates submitted and accepted in the consultants proposal not to exceed the Recommended Miniinum Hourly Rates as contained in The Association of Consulting Engineering Companies — New Brunswick fee guideline. The Construction Management component of this project fee is based on an estimated 30 week construction period. The final fee will be calculated based on the actual construction management period. RECOMMENDATION It is recommended that the proposal from Crandall Engineering Ltd. for engineering design and construction management services for the Hillcrest Drive (Manawagonish Road to Fenton Drive) — Street Reconstruction project in the amount of $241,754.46 including HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Respectfully submitted, � , �� . Joel Landers, P.Eng Brian Keenan, P.Eng. Municipal Engineer Engineering Manager f 1 — �f�j-U��-��, � Wm. Edwards, P. f ng. J. Patrick Woods, CGA Commissioner City Manager Transportation & Environment 42 REPORT TO COM �V�. ON C4UNCIL � ft�� '�/��`�.. :.�. /,�o " __ , r�` ��. ��.� I� f4�_ -�} r The Cit)'of Saint John June 4, 2013 M & C2013 - 118 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: AGREEMENT FOR TRAFFIC SIGNALS AT IRVING OIL REFINERY Irving Oil Limited has requested that traffic signals be installed on Loch Lomond Road at the entrance to the IOL refinery at 340 Loch Lomond Road. In response, City staff requested IOL to undertake a traffic study to determine whether the installation of traffic signals would be appropriate at this location. The traffic study was completed and staff is satisfied that traffic signals would be appropriate at this location. Council adopted the following resolution on April 10, 2012 as presented in M&C 2012-68: Staff recommesZds that Co�nmon Council direct City staff to continue discussions with IOL f'or the purpose of establishing a cost shai�ing agYeenzent to be considered by Common Council for the i�stallation of traffic lights on Loch Lomond Road at the entYance to the Irving Oil RefineYy. Staff and IOL completed discussions. The City Solicitor's Office was engaged in the process. The attached draft Agreement is the result. IOL is funding the design and installation of the signals as well as replacement of major components under the proposed agreement. IOL also undertook a detailed design of the signals. Staff reviewed the design as the signals would becoine a City asset upon construction. This detailed design forms part of this Agreement. 43 M & C2013 - 118 June 4, 2013 Page 2 RECOMMENDATION Staff recommends that the City enter into an Agreement with Irving Oil Refining G.P. and Atlantic Land Dealers Lirnited for the design, construction and maintenance of Traffic Signals at the entrance to the Irving Oil Refinery on the Loch Lomond Road upon the terms and conditions stipulated in the Agreement attached to this M&C # 2013-118, and that the Mayor and Common Clerk be authorized to execute the said agreement on the City's behalf. Respectfully submitted, � �✓ '� _ �' Timothy D. O'Reilly, P.Eng., M.Sc.E. R. Kevin Rice, C.E.T. Traffic Engineer Deputy Commissioner Transportation and Environment Services i i� William Edwards, P.Eng. J. Patrick Woods, CGA Commissioner City Manager Transportation & Environment 44 AGREEMENT This Agreement made in triplicate this_day of Jutte,2013. BY AND SETWEEN: THE CITY OF SAINT JOHN, having its City Hall at 15 Marlcet Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended b}�Acts of the Legislarive Assembly of the Province of New Brunswick, hereinafter called the"City" OF THE FIRST PART And IRVING OIL REk'INING G.P., a general paztnership formed under the laws of the province of New Brunswick having its registered o�fice at the City of' Saint 7ohn, in the Province of New Brunswick,hereinafter called"IOL" OF THE SECOND PART And ATLAN'TIC LAND DEALERS, LIMITED, a body corporate incorporated under the laws of the province of New Brunswick having its registered office at the City of Saint John, in the Province of New Brunswick,hereinafter called"ALDL" OF THE TI-IIRD PAItTY WHEREAS IOL is the owner of a parcel of land located at Loch Lomond Road in the City of Saint John,in the Province of New Biunswick,bearing PID 55155964(the"Property"); AND WF-iEREA5 IOL wishes to construct an intersection and install traffic signals at the entzance to the Property on the Loch Lomond Road to facilitate a left hand turn by IOL transport trucks onto and from the Property; AND WHEREAS IOL will cover the cost of designing and constructing the intersection and designing and installing the�affic signals; AND WHEREAS at its meeting held on the Common Council of the City resolved to enter into this Agreement to a11ow for the conshuchon of an intersection at the entrance of the Property upon the terms and conditions stipulated herein; NOW THEREFORE THIS AGREEMENT WITNESSBTH that in considerarion of the mutuat covenants and agreements herein contained, the parties for themselves, their successors and assigns,respecrively and mutually agree as follows: GENERAL i. (1) This Agreement shall be for a term of ten (10) years, commencing June 1, 2013 and ending at midnight on May 31,2623. (2)Provided that the City has determined that the traffic signals are still warranted based on the Transportation Association of Caaada Guidelines and traffic engineering principles,and 45 2 provided that IOL is not in default of any of its obligations under this Agreement, this Agreement may be renewed for one additional term of ten(10) years upon IOL providing 3 months written notice to the City prior to the expizy of the term vn 1(a) of this Agreement. The ten (10) year renewal term will be upon the satne terms and conditions as herein contained excepting this renewal clause. 2. The parties agree tkat an intersection shall be constructed at the Property and on the Loch Lomond Road and traffic signals shall be installed on the Loch Lomond Road in accordance with the engineering drawings dated April 10, 2013 prepazed by exp Services Inc. and approved by the Chief City Engineer on (the"Drawings"),a copy of which is attached hereto as Schedule"A"and forms part hereof(the"Work"). 3. (1) The parties agree that once the Work has been completed to the satisfaction of the Chief City Engineer,the traffic signals will become the property of the City. (2) In the event that the Chief City Engineer determines that based on the Transportation Association of Caoada Guidelines and traffic engineering pxinciples,the iraffic signals aze no longer warranted, then the City shall have the right to remove or modify the said traffic signals in accordance with Transportation Association of Canada Guidelines and traffic engineering principles,provided the City provides IOL with a minimum of 6 months' ptior written notice before decommissioning,removing or modifying the traffic signals and in the event the City does so,it shall also reinstate the intersection to its previous configuration at the sole cost and expense of the City;and i6when the City does remove or modify the traffic signals as aforementioned, IOL shall have no recourse whatsoever against the City in this respect. For this purpose, IOL, for itself and its successors and assigns and to the fullest extent permitted by iaw, hereby releases and forever dischatges the City, its employees, officers, agents, successors and assigns from and against any and all losses, costs, claims, demands,expenses,proceedings and acrions of every nature and kind for injury or damages, including indirect,consequential and incidental damages,to IOL or its property which are or may be in any way related to, or connected or associated with the City removing or modifyiag the tr�c signals installed pursuant to the within Agreement except for those arising from the negligence or the willful misconduct of the City or that of its employees, servants and agents. OBLIGATIONS OF IOL 4. The Work (1) IOL shall at its sole and absolute cost and expense perform the Work in accordance with the Drawings,and in accordance with Transportation Asscciation of Canada Guidelines and standazd traffic engineeniag principles. Without limiting the generality of the foregoing,IOL shall pay all costs related to the design, construction, installation, quality control and construction management of the Work. (2)IOL shall ensure that the contractor performing tbe Work,or one of its employees,holds a Traffic Signal Level II Certification(Conshuctioq Field or Bench)from the Internationa] Municipal Signal Association(IMSA). (3) IOL hereby recognizes and agrees that the concrete apron part of the Work which it shall construct in accordance with the Drawings was designed to be at a higher standard than the standard prescribed in the City's General Specifications for same. During the term of this Agreement,TOL shall maintain and replace the concrete apron at its sole and absolute cost ia accordance with the Drawings and in accordance with Schedule"B"to that higher standard, IOL recognizes and agrees that if and when it does not maintain or replace the concrete apron 46 3 in accordance with this Agreement and the Drawings,the City,uz order to protect the safety of the motorists using Loch Lomond Road, may cause the said concrete apron to be maintained and/or replaced but only to the standazd prescribed in the City's current specificatioas for same. (4)IOL shall, at its sole cost and expense,upon corapletion of the Work and no later than May 315`of each and every yeaz during the term of this Agreement, cause the intersection pavement painting to be done on that portion of the intersection located on the Property in accordance with Schedule"B"attached hereto. The City shall,at its sole cost and expense each and every year, cause the intersection painting to be done on that portion of the intersecrion located within the street right-of-way in accordance with Schedule"B"attached hereto. (5)IOL shall plow both slip lanes of the intersection as well as that area located between the isIands, as described in Schedule "B". The City shall continue to plow the Loch Lomond Road as a`*hrough lane"in accordance with its past practice and shall not be responsible to clear the intersection. (6) Dunng the term(including the renewal term)of this Agreement,IOL shall replace,at its sole cost and expense, any equipment related to the traffic signals which is deemed by the Chief City Engineer,in his sole discretion and acting reasonably,to be no longer serviceable. Such equipment includes,but is not limited to,traffic signal controller,traffic signal cabinet and interna]components,poles,masts and arms,but does not include civil improvements or elechzcal infrastnicture other than the traffic controller. 5. Security (1) IOL shall provide to the City, before commencing the Work, a letter of credit in an amount of�57,300.Q0 (2) The City shall release che letter of credit referred to in paragraph(1) once the Work is completed and upon receiving"as builY'drawings in accordance with section 9 hereof. 6. Timeline IOL shalt commence the Work on or before June I7th,2013,and shall complete the Work no later than October 15`h,2013. 7. Quality Assurance Plan (1)IOL shall,before commencing the Work,prepare aud submit to the Chief City Engineer for approval a Quality Assurance Plan setting out specific milestones in the performance of the Work when the City shall inspect the Work. (2)When the Work reaches a stated milestone in the approved Quality Assurance Plan,IOL shall stop performing the Work until such time as the Chief City Engineer or his designate has inspected and approved the Work. (3) IOL shall give the Chief City Engineer 48 hours' notice that it has reached one of the stated milestones in the approved Quality Assurance Plan,before the Chief City Engineer or his designate will attend the Work to inspect same. (4) If, upon an inspection at one of the stated milestones, the Chief City Engineer or his designate, in his absolute discretion, acting reasonably, is of the opinion that that portion of 47 4 the Work completed does not comply with standard engineering principles or with the Drawings or the Quality Assurance Plan,IOL shall,at its sole and absolute cost,do whatever work the Cluef City Engineer shall reasonably require to remedy the problem or concem identified by the Cluef City Engineer or his designate. 8. Inspections (1)In addition to what is pmvided in section 7, the City may inspect the Work at anytime during the performance of the Work so as to ensuze that the Work complies with the Drawings and the Quality Assurance Plan and with standard engineering principles. (2) If, upon any such inspection, the Chief Ciry Engineer or his designate, in his absolute discrerion,acting reasonably,is of the opinion that that portion of the Work completed does not comply with standard engineering principles or with the Drawings or the Quality Assurance Plan, IOL shall, at its sole and absolute cost, do whatever work the Chief City Engineer shall reasonably requue to remedy the problem or concern identified by the Chief City Engineer or his designate. 9. As-Built Drawings IOL shall, at its sole and absolute cost, prepare and submit to the Chief City Engineer"as built"drawings of the Work once the Work is completed,and no later than November 30, 2013. 10.Land Conveyance (1) Before commencing the Work,IOL shall cause to vest in the City the unencumbered tide to the following parcels of land for One Dollar($1.001 of lawful money of Canada: a) That parcel of land lying on the northem side of Loch Lomond Road,in the City of Saint John,in the County of Saint John and Province of New Brunswick,more particularly described as "Loch Lomond Road (Public Sh-eet) 382 zn'" on a Tentative Subdivision Plan titled`'Tentative Plan Highlands Operatiqns Limited, Irving Oil Operations General Partner Limited, Irving Oil Openrions G.P. and Irving Oil Operations Limited Subdivision, Loch Lomond Road, City of Saint John, Saint John County, New Brunswick" dated July 19, 2012, surveyed by Wade M.MacNutt,N.B.L.S.#384,a copy of which is attached hereto as Schedule "C"and forms part hereof and which parcel forms a part of PID U0313734; b) That parcet of land lying on the southem side of Loch Lomond Road,in the City of Saint John,in ttxe County of Saint John and Province of New Bzunswick,more particularly described as "Loch Lomond Road (Public Street} 268 m2�� on a Tentative Subdivision Plan titled"Tentative Plan Highlands Operations Limited, Irving Oil Operations General Partner Limited, Irving Oil Operarions G.P. and Irving Oil Operations Limited, Irving Oil Operations G.P. and Irving Oil Operarions Limited Subdivision, Loch Lomond Road, City of Saint John, Saint John County, New Brunswick" dated July 19, 2012, surveyed by Wade M. MacNutt,N.B.L.S.ft384,a copy of which is attached hereto as Schedule"C"and forms part hereof and whzch parcel forms a part of PID 55155964; (2) ALDL is party to this Agreement f'or the sole purpose of this Paragraph 10(2). Before IOL commences the Work, ALDL agrees to convey good and mazketable title to that parcel of land lying on the northern side of Loch Lomond Road in the City of Saint John, in the County of Saint John, and Province of New Brunswick, more particularly 48 5 described as "Loch Lomond Road (Public Street) I l l mZ"on a Tentative Subdivision Plan titled"Tentative Plan Atlantic Land Dealers Ltd. Subdivision, Civic No. 341 Loch Lomond Road, City of Saint John, Saint John County, New Brunswick" dated Juty 19, 2012, surveyed by Wade M. MacNutt, N.S.L.S. #384, a copy of which is attached as Schedule"D"and forms part hereof and forming a portion of PID 00313791,to the City for One Dollar($1.00)of lawful money of Canada. (3) IOL shall pay for all costs associated with the City acquiring the parcels of land defined at paragraph(1) and (2) of this Sec[ion,including,but not limited to,the registration costs, the surveying costs,the real property taxes for the year of the conveyance,the legal costs and any other cost associated with the City obtaining unencumbered ritle to the said pazcels. 11.Product and Material Warranty IOL shall,at its sole and absolute cost and not later than 30 days following completion of the Work, transfer to the City all manufacturer warranties attached to all material, equipment, infrastxuchue or otber thing£ocxx�ing part of the Work to the extent any such manufacturer warranties can be assiened. 12. Permits and Approvals IOL shall,at its sole azzd absolute cost,obtain all relevant permits and approvals required by law before commencing the Work. Without iirniting the generality of the foregoing, IOL shall obtain the required approval from the gas utility who owns the natural gas pipeline located immediately to the east of the Work. The City shall cooperate with IOL in obtaining all such permits and approvals. 13.Insurance During the performattce of the Work contemplated hereby to be completed by IOL, IOL shall, at its sole cost, obtain and keep in force commercial general liability insurance for claims for damages from personal injury including death, and for claims from property daznage which may anise under this Agreement,which coverage shall have an inclusive limrt of not less than Five Million Dollars ($5,000,000.00) for each occurrence, and which insurance shall also include the following: (i) the City as an additional insured; and (ii) a cross-liabifity clause. IOL shall provide a certificate of insurance to the City evidencing such insurance coverage prior to commencing the Work. OBLIGATIONS OF THE CITY 14.The City shall allow IOL to perfoxm the Work within the I,och Lomond Road,on the express condition that the Work be completed in accordance with the Drawings and the Quality Assurance Plan and in accordance with the Transportation Association of Canada Guidelines and standard engineenng principles. l5.The Cit}�shall approve the Quality Assurance Plan prepared by IOL pursuant to secrion 7 if it is acceptable to the Chief City Engineer,or provide comments on the said plan,within seven (7) business days of it having been submitted, or resubmitted by IOL following comments from the Cluef City Engineer,as the case may be,to the Cluef City Engineer. 49 6 OTHER 16.Terminatioa The City may unmediately terminate this Agreement upon giving notice to IOL where: (1)IOL makes an assignznent for the benefit of its creditors,is declared banlmipt or commrts an act of baczlauptcy, becomes insolvent,makes a pzoposal or otherwise takes advantage of provisions for relief under the Bankruptcy and Insofvency Act(Canada)or similar legislation in any junisdicrion, or any other type of insolvency proceedings being commenced by or against the Company under the Bankruptcy and Insolvency Act (Canada) or similar legislation; (2)IOL breaches any of the terms or conditions of the withiu Agreement and following written notice of such breach,IOL bas failed to remedy such breach within a period of seven (7)days; (3} In the City's reasonable opinion,IOL,prior to or after executing this Agreement,makes a material misrepresentarion or omission or has provided materially inaccurate information in this Agreement; The above rights of terminarion are in addition to all other rights of termination available at law. 17.Surv'►val The provisions of section 20 survive teimination of this Agreement. 18.Performance Both parties agree to do everything necessary to ensure that the terms of this Agreement take effect. 19.Non-Performance The failure on the part of either party to exercise oz enforce any right conferred upon it under this Agreement shall not be deemed to be a waiver of any such right or operate to bar the exercise or enforcement thereof at any time or times thereafter. 20.IndemnificaHon (1) IOL shall indemnify and save harmless the City from and against a11 actions, causes of actions,proceedings,claims and demands brought against the City, and from and against all losses,costs,damages or expenses suffered or incurred by the City,by reason of any damage to property, including property of the City,or in�ury, including injury resulting in death,to persons,including the employees,servants,agents,licensees and invitees of the City,caused by, resulting from or attributable to the negligent act or omission of IOL or any of its employees, servants, or agents in the perfonnance of this Agreement except for any such losses,costs,dacnages or expenses that are caused by or arise from the negligence or willful xnisconduct of the City or that of its employees,servants or agents. (2)Notwithstanding anything to the contrary contained in this Agreement,the City and TOL shall not be liable to each other in any way for indirect or consequentiallosses or damages,or 50 � damages for pure economic loss,howsoever caused or contributed to,in connection with this Agreement. 21.Remedies (1)Upon default by either party under any terms of this Agreement,and at any time after the default, either party shall have all rights and remedies provided by law and by this Agreement. (2)No delay or omission by either party in exercising any right or remedy shall operate as a waiver of such night or remedy or of any other right or remedy, and no single or partial exercise of a right or remedy shall preclude any other or further exercise of such right or remedy or the exercise of any other nght or remedy. Furthermore,either party may remedy any default by the other party in any reasonable manner without waiving the default remedied and without waiving any other prior or subsequent default by the defaulting party. All rights and remedies of each party granted or recognized in this Agreement are cumularive and may be exercised at any time and from time to time independently or in combination 22.Mediarion All disputes arising out or in connecrion with this Agreement, or in respect o£any legal relationship associated with or derived from this Agreement, shall be mediated pursuant to the National Mediation Rules of the ADR Institute of Canada,Inc. Despite this Agreement to mediate, a party may apply to a couR of competent jurisdiction or other competent authority for interim measures of protection at any time. The place of inediarion shall be the City of Saint John and Province of New Brunswick 23.Force Majeure It is agreed between the parties that neither party shall be held responsible for damages caused by delay or failure to perform his undertakings under the terms of the Agreement when the delay or failure is due to fires, strikes, floods, acts of God, lawful acts of public authorities (other than the City), or delays or defaults caused by common catriiers, which cannot be reasonably foreseen or provided against. 24.No Assignment This Aa eement is not assigiable. Any attempt to assign any of the rights, duties or obligations of this Agreement is void. 25.Time This Agreement shali not be enforced, or bittd any of the pazries, unhl executed by all the parties nazned in it. 26.Notices Any notice under tkus Agreement shall be sufficientiy given by personai delivery or by registered letter, postage prepaid, mailed in a Canadian post office and prepaid courier, addressed, in the case of notice to the City of Saint John, to the Common Clerk, IS Mazket Square,P. 0. Box 1971, Saint John,New Brunswick, E2L 4L1 and in the case of notice to IOL to 340 L,och Lomond Road, Saint John, New Brunswick, E2L 4H6, or to any other address as may be designated in writing by the parties,and the date of receipt of any notice by mailing shall be deemed conclusively to be three(3)days after the mailing. 51 8 27.Reference to Prior Agreement This Agreezrtent supersedes and talces the place of all prior agreements entered into by the parties with respect to the conshuction of an intersecrion and the installation of traffic signals at the entrance to the Property on the Loch Lomond Road. 28.�cknowledgment of Terms and of Entirety It is agreed that this written instcvment embodies the entire agreement of the parties with regard t� the matters deaLt with in it, and that no understandings or agreements, verbal or othervrise,exist between the parties except as expressly set out in this insUument. 29.Amendments No cbange or modification of this Agreement shall be valid unless it is in writing and signed by both parties. 30.Capacity of Parties The Parties represent and warrant that they have the full right,power and authority to entez into this Agreement and there is no Agreement with any other Person which would in any way interfere with the rights of the Parties under this Agreeznent. 31.Authority of Representatives The Parties represent that their respecrive representatives have the authonity to legally Uind them to the extent pernutted by applicable laws. 32.No Partnership,Agency,etc. IOL shall have no power or authority to bind the City or to assume or create any obligation or responsibility, express or implied, on behalf o£the City. IOL shall not hold itself out as an agent or partrier of the City. The City sball have no power or authority to bind IOL or to assume or create any obligation or responsibiliry,express or implied,on behalf of IOL.The City shall not hold itself out as an agent or partner of IOL. Nothing in this Agreement shall have the effect of creating an employment, partnership or agency relationship between the City and IOL(or any of the IOL directors,officers,employees,agents,partners,affiliates or subcontractors). 33.Further pocuments The parties agree that each of khem shall,upon reasonable request of the other,do or cause to be done all further lawful acts,deeds and assurances whatever for the better performance of the terms and conditions of this Agreement. 34.Validity and Interpretation (1) Descriptzve headings are inserted solely for convenience of zeference,do not form part of this Agreement,and aze not to be used as an aid in the interpretarion of this Agreement. (2) It is intended that all provisions of this Agreement shall be fully binding and effective between the parties,but in the event that any particular provision or provisions or part of one is found to be void,voidable or unenforceable for any reason whatsoever,then the particular 52 9 provision or pmvisions or part of the provision shall be deemed severed from the remainder of Uus Agreement and all other provisions shall remain in full force. 35.Governing Law This Agreement shall be governed by and construed in accordance with the laws of the Province ofNew Brunswick. 36.Successors,Assigus This Agreement shall extend to,be binding upon and enure to the benefit of the respective successors and pernutted assigns of each of the parties. IN WITNESS WHEREOF the parties have affixed their respective cotporate seals, attested by the hands of their respecrive officers duly authorized in that behalf on the day aforementioned. SIGNED,SEALED&DELIVERED ) THE CITY OF SAINT JOHN In the presence of: ) per ) ) ) ) Mayor ) ) ) ) Common Clerk ) ) Common Council Resolution: ) ) ) ) IRVING OIL REFINING G.P. ) ) Per�%—/Cw�.��l,..� ,�J ) ) President ) ) ATLANTIC LAND DEALERS ) LIMITED ) ) ) Per: ) ' ) � / ) ) T��Su�� 53 10 SC`I-I�DULE"A" DRAWIlVGS 54 0 u'.. �� N 7 V1 ��°�° c°c c�° �� I �� C i=�f�r rrrrr�- r°1-r �/ � � ; .E�2.Q�E .L��.2 E �� "�� p ��a�� „ :� � �a� � � €� 0 �: a � Z o ��t; , �� a a a ��ei� � �� 0 0�0.-0 00000 0 Q Y y d � M � � � O N Q Q N�O 1�m m N N N� N N � � ° 'r� $$$ �$ 0 0 � ��m�� m�� c� O � � {L � N 41 N N fA f0 W U1 fA tA t/J ln � Q � � 0 � _ .� cn Q � Y o � r/1 U � ` W Q � � r _� � � � � ° � ` v Z Q � �� g � Up m � �m � Q ��J z f�` $ � Z z o 9 � �N _ � � t0 y O L w d �j � �� p m E O � F g o�a�,�q �� `m� °' ` m�� am � = Q = � � r mm$ � � � 3 a 'm'v> > `� r?n � c, J � �I�f�vm �� o � �z � O � G ci ii�~c°la t7(7t`)ci u�i �� WO Z � z � U Q (n ��p a=�(a��,�� I_ � � f R'�a �"�r^ryy �S-��,a�' ' , , � ! 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J � > � U p Sto�� / \ I I �I d n�° C�Oe �� 1 � I ' ' a Q �ne I ¢ : . : � � : : : : ._ Q � � / � „ �1� b��041 1��80�-�� 74 _ • � �aa ar inc� "On the road to parking solutions" R � 75 � � s � - ��1S1 ��' 1S ,.,�.r � � '�'.,��a► �:�� ^� � 'r.�.�y'� • u �,,,:� `�` s � � ;�. �� ' � , �. � � � � � � � � J - � �� :�� , ,�� = o- 0 • e -CJ ., . 0 76 � � - �o em � .. � �, -"�- ``' -„� f �� Y� � � ,' � _ � I'^��-:; � � ` ��J �-� �. - _ � � Drivers Municipalitxes Retaxlers • , 77 �. � � � . .� Drivers Munici alities p _ Retailers � � �� • � �p -Y.. � � 1on �rlv r � . . �� 1� � � � 6 e � �1� p � I, � �� / `�-__�' ,� • . - •- • Forced to pay with coins . , • Have to "Meter-Feed" �,,,� • Unaware of txme expirations • • � • Abxlity to pay wxthout coins � • Abilit to "to -u " automaticall Y p p Y � • Convenient 8� Simplified process � e 79 �� "'"�- �# � ,-:��. ..._ . • . . . 0 � 0 �� " - " �� u��cl a 1�� e� � , �:..t r . . - � • Coins in the meters + collection cost 1 • Revenue lost on meters � • Enfor�ement cost of turnover regulation e • i ' � • Simplified revenue stream � � • No meter time over�ap � -- - • Ability to simply mon�tor turnover time . � so �� _� � � �. one � � � � cc�r�� • �v�o�trec�i-hcs thei� own � ��y�y�'�o�e �,� • ��,�E��ile ��=� h ,�, ,��. � y;�:-;! ,�.'�' ��,,.� � P� �'1 C�J r��'�i`'��iii, ��,;,:' U �="-.�r_� '� �"':.� � r ' �'J I C�:� C ; .� ,. �- � -��=�� Y ;w�o„ ` . . _�:� ;. `� .».,.r..� -. ' . :;. o . .,- • ��, ao�thwr�i -� Nuna�ut ,:?i':` Q_\ T�rntor�es ' � . . . ' yw�.w.... �� - N '� �ky � ^' ' '�£ �u�dla �O,nnh �a�n � :t4lumbla •.�- _ .�._ v<s� Q� i , ' - , a� � Albprto , ��' • � � `•c` Manitoba " .. ,;n,',•', �+—�– Quebec •r --. 4 � ' wnan+ � h � ' Sha,fonfXww. Printc ,y�� ,-=- Edward —`�'�.�..'�' ,w��n•¢ - 0111dT10 ,�� '�^(`¢"�� Island �„�+��_J� �"� f�� Wh1aM .....� 1 - Nova CnNno� political a'r.,,`.�� r B unswick $catia ""^- F.' .,r%`�. �;�x��r.,-�. ¢toraits Alher!• '� ��...,:�r SuM trOtuw+ ti.,,.,��... ... B ?pp�na n... <aHr .� , r . �-�. 81 �� ■ � � � • - r� ��x �� . � ��nt�. c� � Yc�n We Focus on the Pec� le p : . . ,, , 1 � � � . , 82 � � �. � : �°' _ • � � � . -i � ��1 1 ��t- �+e a�_ �r . -� . . - - • Getting Customers in the Store � � '� • Customer Engagement � • Cust�mer Connection � • • � • Provide Incentives • Pay f or Parking to Keep Engaged e 4� 83 �� • ' ��'� 1��1 Driv�r Enforcement _ - _ , , � 1 � . 1 t:1 .1 �� .. � � i / , ' �� '! /� �y � t, .��''r•'S,�'`�� ' �� T"�.�P�.. . i '� r 1v� � !� � � � . � ,�;�.-� -. _ .�_ . . 1. Lzcense 2. Checks � 3. Time out 1. User 2. Enter meter 3. User ends Number sent List before License Registers numbers and session or to writing Leaves Lxcense Plates assigns rate time-out Enforcement ticket Database can "top up" anytime . 0 84 � � - � � � � �� `� �r+�� ±�r �t�+��,, .��I��al�ment= - �� r � _ _ � �r � �,� J �~ J Increase Revenue from Drivers and � � • ��. Retailer � � � � Works�with ai�.�r Existirig S�rstem .-�. �::• ..:. � '�� - � a� �I�"�,�"f �Cl'1��0y`�� fi HC��"��' • Ph�=1i� �urle��-CcQ o Business and MunicipalEty Coordinafion ° .: c� r�es Lo��chc�rt- CTO o Software Deveiopment and f ntegration ° f c.*r��re�� wi i h : � � . �, L�Sh �]Ir�t ��'� �� I U� � . . 86 � Developers with �+� Tentative Launch date of August 1 St Partnership �ith . FRED�Rf CTON . �� Do�nrntown Fred. -� � "' � Agreed to AIIow Beta - , - �. , , , , Test �, - • � ' � • � � � i Connert Re�aii�r's.& �Cusfomers� Provide Parking Solu�ions �Repeat Prrs�tiding �Ct�stc�mer�:� ,, _.�onvenience. a��QRP�g � • T ,� � _ � - ��sl � r o s � �� _ . al�. o � � Pa�tx�+er��i wi�h �a1nt ��x� � � � _ • We are focused on Smaller Municipalities � � • Key Focus is Customer/Retailer Relationships • Believe Uptown Saint John can be more accessible to everyone by working together on this project • Provide us with access to parking professionals and staff moving forward . a 89 • � � � e � e � 90 �� _ �_`° �'��,5'"� ,�,, J i �- /� s•�'�� __. ,,,�+ �'` ( ' \ (. �� . ��_ �S� � �`� ;;(�.� . .. � . � � • > ` � ��. ��Elic 0A, f, �',� I ��;,- � p 1 `� 4�y. i .r. C .`b- ,�, . ` � ,�1 ss c..��.�`�'��. (� ., -5'!.�' �� , .. . � ,1 . � . ._ � ' :��__ � ,-"' , �...-_'-'--�� ''��"' � ' '". � ;�'1`--y'' �' i��..:J,�,e� � �'��`� ,'"'. .��'� �_ �'-�^- -- .. �!-`"�`"'^ \ �." .. , �� _�'_-.,CJ,c $Ill_�"t t''%�?',' � �'�"' �� a�, �" '�_ -� ,. � -- - •. Users sign up Users pay for Enforcement Users "Top online spot using Notif�ed Up" � •Sign up & HOtspOt •Meter Space •Retailers can � Regis�er Phone •Call or Text Recorded Pay � Number Option •Txmer Shown •Drivers aren't � � �Users Enter "Feeding the � Meter Space Meter" a number � � � 91 �� - em� if eve -, � one could I ease call p 1 - �2 � - 6 � � Qo 5os . � 92 � � • w v� � "�','r�,+ I ..�� ,,... .. ...g�.V-.., _.�. . . � � �r 41 _� �-___ � � _ . " _ ' . r�i,�. . 4"'! � �, !. y r .. s . �, i � I -- �`1� I�� tI� �'�• yy�•� � i � . . - . � � II ' � �� ♦ � � .� � � � � � � � � � • � Y • - 1. Drxver Arrives 2. Pays using 3. Drxver Leaves at Parking Spot HotSpot Mob��e App • Pay's 20% Premium • Text/Call Option • Can also "top up" s A 93 BY-LAW NUMBER M-23 ARRETE N° M-23 A BY-LAW TO AMEND ARRETE MODIFIANT A BY-LAW RESPECTING THE L'ARRETE SUR L'INTERRUPTION DE STOPPING UP AND CLOSING OF LA CIRCULATION ET LA FERMETURE HIGHWAYS IN THE CITY OF SAINT DES ROUTES DANS THE CITY OF JOHN SAINT JOHN Be it enacted by the Common Council of Lors d'une reunion du conseil communal, The City of Saint John as follows: The City of Saint John a decrete ce qui suit : 1 A by-law of The City of Saint John 1 Par les presentes, 1'arrete de The City of entitled, "A By-law Respecting The Stopping Up Saint John intitule, «L'arrete sur 1'interruption de and Closing of Highways In The City of Saint la circulation et la fermeture des routes dans The John", enacted on the nineteenth day of December, City of Saint John », decrete le 19 decembre 2005, A.D. 2005, is hereby amended by adding thereto est modifie par 1'ajout de 1'article 234 Section 234 immediately after Section 233 thereof, immediatement apres 1'article 233, coinme suit : as follows: 234 The City of Saint John does hereby stop 234 Par les presentes, The City of Saint John up and close permanently the following highway: barre et ferme de fa�on permanente la route suivante : DEPOT COURT : All that portion of Depot COUR DEPOT: Toute la partie de la cour Depot, Court, a public street in the City of Saint John in une rue publique dans The City of Saint John, the County of Saint John and Province of New comte de Saint John, dans la province du Nouveau- Brunswick, comprising 491 square metres as Brunswick, d'une superficie d'environ 491 m2 shown on a Plan of Survey titled, "Plan of Survey comme le montre le plan d'arpentage inritule «Plan Showing portion of Depot Court, City of Saint d'arpentage indiquant une partie de la cour Depot, John, Saint John County, N.B.", prepared by Ciry of Saint John, comte de Saint John,Nouveau- Kierstead Quigley and Roberts Ltd. and dated Brunswick»,prepare par Kierstead Quigley and March 13, 2013, and attached hereto. Roberts Ltd. et date du 13 mars 2013, ci joint. IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The Ciry of Saint John a fait has caused the Corporate Common Seal of the said apposer son sceau communal sur le present arrete le City to be affixed to this by-law the * day of *, * 2013, avec les signatures suivantes : A.D. 2013 and signed by: Mayor/Maire Common Clerk/Greff er communal First Reading- May 27th, 2013 Premiere lecture - le 27 mai 2013 Second Reading- May 27th, 2013 Deuxieme lecture—le 27 mai 2013 Third Reading- Troisieme lecture- 94 n 4.8.Crid Co-ordinutt Yolues(Fligh Predxon NeiworN} r I � fida da mo�nEes gfa'ESq�du Ra(L'hait�feao de PrM�im) �� ao1M EcsUnq/Esk .vorfhin6/Nore Moni,mmt Z 53 2537242.172 7367116.619 CALC i 3107 2.�3/�16.599 7367080.615 CALC 3108 2°w'7330.o7S 7J67106.556 CAiC 3709 2537288.446 73B71S4.c10 GLC Q� 3110 2'S373D7,078 73671�6.458 CFLC � `$ 2 � 3112 7.337360.377 7387pg6,751 GLC '. 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Lr,d Survayore dxM'ed finm 9n L+b+loled Ne�9uiercY Ce�udF.ote F(orrxr.;r� � hA.C,N.& -AneeEoNon des Npertaun-G6amthss ��kr,(#obd?oel!qnLq yynlem Techno�j�, Conp,�tntlm� tlu Howeou-Brun.rick D��mtl w-oraYpte uobes eha�n ma laetl en IAe rkr ' �� Tobulated crobMf�ob referenee 6ru�mnwdie,k S"areovophic poubb Frry�cUon d fhe IqJB3(CSRS) RepEn de coprEonn�e takul6 �1�mimRS,ocordonrbe,�1 cokuls moMNs s,r ce p!am m�t ba�u h probction at pHVUe doubh Al APPROVALS/approbations: 5 �.��'��w�;��,� o�a �� th y �o�e mmumnts y6adaetque a.SeMae Xauwou-��vtl�ea! ,K�d V� k ryahlm�de hcMOleQe de pmftionr�neN gbMl �,(�C. `o�9e z ndmrw ��asa ro nb M,,,c io�nd,. [^� � Lu adnuh aen!anmd�w 16 acondee N pYn prld Oy V eAb s:� 3.aelmce,ae r,mear,ene me mnd�m ue ncnaa e� �. O g C'j. I lm da�nem eml m mM e d artondro au�sAhndSe b O v� a g5��gg6B�Rg6a�h'S �°�d�t.tm y tnro yon rce bwidea thue C,o ��o , ,9 �rta�on m�e�t Ron,�a,a�a "�a Q�O� �a�� P�°c ��e�'r�^°"°a wn d�a nom yee p\b<�a0 3��' e�aR�`eae�,�9"�r�n�emy�s,a��r,dn�ee b \�t��m "ro a N��p ro rne aoourtsib�.wpea ue recadsd 6 9rc J�}t J��In'C�u�Rq��OiHn a in the ln�TZta ORim iQ °A Tan In ploie d doama�h �: o 'Sp7� Io�ImE�pe�t�lbuev�,��k�W�Fw�a 7�e �o N � N V� l p � � �p��ag peQ° �� o�`o� 0�o c�C b9, � o� y Q a0� �,0. :.� QO��O��5„pet� Home Depot Holdings Inc, ; ,; ce�os-oz/so�t os-os .ea See Pla�No.T89EB743 �� 13D'220 vdr Is nombrc de p+an 199887� PID/NID 55174788 � 51% � Pfan of Survey/Plan d'Aryentage Showing po�tior� of � Depot Court � i East Po��t ��. Montrant une portion de 'S�00 � � `°`°��°`i °�z la cour de Depot see Pb�r+�.zzesase� � Yerr ie oambrs de plan 229BB66F City af Soint John Pio/Nio ssia�ass � �Ile de Sainf John £�" ' Safnt Jvhn County N.B. E5�z�x� , ComtS de Saint John, N.B. � 9��$�p � 0 3 B B 1� 75 m.el.w. 30 R'& � � �a�° . Smte/Echelle= 1:300 „„E�� a�� ' g � KIERSTEAD QUIGLEY _ � # �'� � L J and ROBEI�,TS Ltd. pi o is��w�,,;.' P' �tl� � Safnt hhn,N b�pet CauA-Pu611c Strset � Na. t96128 wur da�aDOt-Rue au6Aqua � DsEed/dntE: . ?�,.� •, Qocums�P�9n Number 79966743 � y 0 " „ ` � documer�nom6�e tle plon 78986753 Murd+ 13,2073 Plnn Rspietercd:2005-03-17 � ' 4.� �� t3 Mlva 7n13 Jo ri'F.�,Qu. �.,..��..p...... plan enrepietr0:2W5-63-11 95 Jeh No./1b Aomkr 07-O�B3 •. � . I �iw„,�a,�,� �wg.. �°. 3317 BY-LAW NUMBER C.P. 106-2 ARRETE N°C.P. 106-2 A LAW TO AMEND THE ARRETE MODIFIANT L'ARRETE MUNICIPAL PLAN BY-LAW RELATIF AU PLAN MUNICIPAL Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a edicte follows: ce qui suit: The Municipal Plan By-law of The L'arrete concernant le plan City of Saint John enacted on the 30th day municipal de The City of Saint John of January,A.D. 2012 is amended by: decrete le 30 janvier 2012 est modifie par : 1 Amending Schedule A — City 1 la modification de Pannexe A — Structure, by redesignating a parcel of land Structure de la municipalite, afin de faire with an area of approximately 7 hectares, passer la designation d'une parcelle de located at 700 Millidge Avenue, also terrain d'une superficie d'environ 7 identified as being PID No. 55062269 and hectares, situee au 700, avenue Millidge, et a portion of PID No. 00042036, from portant le NID 55062269 et etant aussi une Suburban Neighbourhood Intensification partie du NID 00042036, de secteur de Area and Park and Natural Area to densification — quartier suburbain et Suburban Neighbourhood Intensification secteur parc et aire naturelle a secteur de Area classification; densification—quartier suburbain ; 2 Amending Schedule B — Future 2 la modification de 1'annexe B — Land Use, by redesignating the same parcel Utilisation future des sols, afin de faire of land from Urban Reserve and Park and passer la designation de la parcelle de Natural Areas to Major Community terrain precitee de secteur reserve urbaine Facility classification et secteuY parc et aire naturelle a secteur etablissement communautaire majeur, -all as shown on the plans attached hereto -toutes les modifications sont indiquees sur and forming part of this by-law. les plans ci joints et font partie du present arrete. IN WTTNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Coinmon Seal of the said City to be affixed present arrete le 2013, avec les to this by-law the * day of *, A.D. 2013 signatures suivantes : and signed by: Mayor Common Clerk/Greffier communal First Reading -June 3, 2013 Premiere lecture - le 3 juin, 2013 Second Reading -June 3, 2013 Deuxieme lecture - le 3 juin, 2013 Third Reading - Troisieme lecture - 96 GROWTH & DEVELOPMENT SERVICES / SERVICES DE DEVELOPPEMENT ET DE CROISSANCE ❑ ❑ ❑ �7 �❑ �cC� ❑❑❑❑❑ ❑❑ ❑❑ ❑d�❑❑ d,d�❑❑ ❑d� � ❑ ❑❑ ❑ ❑ ❑❑ ❑❑ ❑ Amending Schedule A Modifiant annexe A „ __ �, �, � � , � o �; � ' v�� , nn� n dd�� n�d,d�l Suburban Neighbourhood Intensification Area secteur de densification - quartier suburbain Suburban Neighbourhood Intensification Area / secteur de densification Park and Natural Area � - quartier suburbain secteur parc et aire naturelle u uui�[LUUI� SHX Developments Ltd. ❑❑❑❑��7' 700 avenue Millidge Avenue ❑I�Irt�ll�lrt�i 55062269 & portion of/de 00042036 ❑❑❑❑I�I❑I�❑d�❑d�❑t❑t�.�l❑❑❑CILI❑�ul_d�ld-lt❑t❑t" May 22 mai, 2013. ��I�I�d�❑d-1❑��I�I❑❑I�❑❑❑d�❑CdO-Id-1��CI�d ❑�7❑dIDd�❑❑��d7�❑�.�I❑�❑��dl�' ❑�❑❑ag��og ❑I2I❑❑d�I�I�I❑❑d-lu�1 David Couture 97 ❑uCIDcLI I�I❑❑�❑�I I2I❑I�' June 4 juin, 2013. GROWTH & DEVELOPMENT SERVICES / SERVICES DE DEVELOPPEMENT ET DE CROISSANCE ❑ ❑ ❑ [II� �❑ ❑cC] ❑❑❑❑❑ ❑❑ ❑❑ ❑cd❑❑ ❑d,d�❑❑ ❑d� � ❑ ❑❑ ❑ ❑ ❑❑ ❑❑ ❑ Amending Schedule B Modifiant annexe B „ __ �, �, � � , � o �; � ' v�� , nn� n dd�� n�d,d�l Urban Reserve - secteur reserve urbaine Major Community Facility secteur etablissement communautaire majeur Park and Natural Areas � secteurs parc et aire naturelle ' u uui�[LUUI� SHX Developments Ltd. ❑❑❑❑��7' 700 avenue Millidge Avenue ❑I�Irt�ll�lrt�i 55062269 & portion of/de 00042036 ❑❑❑❑I�I❑I�❑d�❑d�❑t❑t�.�l❑❑❑CILI❑�ul_d�ld-lt❑t❑t" May 22 mai, 2013. ��I�I�d�❑d-1❑��I�I❑❑I�❑❑❑d�❑CdO-Id-1��CI�d ❑�7❑dIDd�❑❑��d7�❑�.�I❑�❑��dl�' ❑�❑❑ag��og ❑I�I❑❑d�I�I�I❑❑d-lu�1 David Couture 98 ❑uCIDd�I�I❑❑�❑�I I2I❑I�' June 4 juin, 2013. BY-LAW NUMBER C.P. 110-213 ARRETE N° C.P. 110-213 A LAW TO AMEND ARRETE MODIFIANT L'ARRETE THE ZONING BY-LAW SUR LE ZONAGE DE THE CITY OF OF THE CITY OF SAINT JOHN SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: decrete ce qui suit : The Zoning By-law of The City of L'arrete sur le zonage de The City Saint John enacted on the nineteenth day of of Saint John, decrete le dix-neuf (19) December, A.D. 2005,is amended by: decembre 2005, est modifie par : 1 Amending Schedule "A", the 1 La modification de 1'annexe «A», Zoning Map of The City of Saint John, by Plan de zonage de The City of Saint John, re-zoning a parcel of land having an area of permettant de modifier la designation pour approximately 7 hectares, located at 700 une parcelle de terrain d'une superficie Millidge Avenue, also identified as being d'environ 7 hectares, situee au 700, avenue PID No. 55062269 and a portion of PID Millidge, et portant le NID 55062269 et No. 00042036, from "R-lA" One Family etant aussi une partie du NID 00042036, de Residential to "IL-2" Majar Institutional zone residentielle — habitations pursuant to a resolution adopted by unifamiliales «R-lA » a zone Common Council under Section 39 of the d'equipement collectif majeur «IL-2 » Cominunity Planning Act. conformement a une resolution adoptee par le conseil municipal en vertu de 1'article 39 de la Loi sur 1'urbanisme. - all as shown on the plan attached hereto -toutes les inodificarions sont indiquees sur and forming part of this by-law. le plan ci joint et font partie du present arrete. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said Ciry to be affixed present arrete le 2013, to this by-law the * day of *, A.D. 2013 avec les signatures suivantes : and signed by: Mayor/Maire Common Clerk/Greffier communal First Reading -June 3,2013 Premiere lecture -le 3 juin 2013 Second Reading -June 3, 2013 Deuxieme lecture -le 3 juin 2013 Third Reading - Troisieme lecture - 99 " �❑ ❑ ❑" F�F� e ❑e ❑❑ ❑❑e ❑❑I�e ❑❑"ae ❑F�R �e ��'ae �F�e� ❑�e �� ❑e ❑e �❑F� ❑F�eF� ❑❑ "❑�» �ae REZONING / REZONAGE » ❑ ❑❑❑I�l❑F�l m❑❑❑I� CI�[fl�l�l❑❑I�ll�I�I❑❑R�7CFN�1❑I� I�ll�7❑�117�❑❑nR � ❑❑[�7❑I� ❑��I�b> ❑fgl❑F� 1�71�7�11�1-1�❑❑�ll�l❑I� C�lffl�l❑II�[�❑�� a a� Tudor Ln. � �C J• `e� �� oe�P � av. Da `S aJ� � :. ~��' 0 0 � � G�� 9� �`to � � � ,� G�o O a �� ,. jo,�' �eed s�0 ,Q ��,e -9� �`4 `�O 0 s�4�o �d�4' s 9�� o,� d�, � q P,' N� ti ,�y� � �`� � FROM / DE TO / A R-1 A I L-2 u u�R ❑❑ I�]uu�luul�ll& � u ulIlll�ul�l�1❑ul&R u�u�i u�uuu�u�uuu�u�u�u�u i��u u�uuF�u❑�❑❑ uu�u�u� ��uu ❑❑I2❑❑uC��Fg�❑ml�l rC�l�l❑❑❑I�I❑�1r�ICF�t F�II�IIJ� ❑❑ ❑ ❑❑I�1 I�I❑❑I�I� zl � a ❑❑�� ❑❑ ❑❑[�❑d�IDm��d�❑❑❑��7❑�7-�❑m� ❑❑�❑[�d�� ❑I��t F�7�1❑[�LIIC�[ID❑❑� ❑ Applicant: u" �F� uu-1111uu u��1�h Location: rj j F�Im❑ud�7 �❑Cf� m❑❑❑ PID(s)/NIP(s): ppj qrnrqt F�F�IUI�I�IW❑I�j j orr� nq Considered by P.A.C./considere par le C.C.U.: u �CF�ni�l ulfF�j I nh Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By-Law #/Arrete # Drawn By/Creee Par: e u� ❑uC2ll� D�� Drawn/Carte Creee: � ❑❑uF�F�IIII�llfFl3a' I nh Section 39 Conditions—700 Millidge Avenue That pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 7 hectares, located at 700 Millidge Avenue, also identified as PID number 55062269 and a portion of PID number 00042036, shall be subject to the following conditions: a. The use of the property is restricted to the applicant's proposal to develop one or more buildings, in one or more phases, consisting of group care facilities and associated senior citizens housing, including incidental services such as convenience retail, medical/dental and personal service uses, generally in accordance with the submitted site and building plans. b. The developer must pave all parking areas, loading areas,vehicle manoeuvring areas and driveways with asphalt. c. The following paved areas as shown on the submitted site plan must be enclosed with continuous cast-in-place concrete curbs in order to protect the landscaped areas and to facilitate proper drainage: - From the property line at the entrance off University Avenue extending approximately to the edge of the proposed fence as shown on the submitted site plan, and along any side of the driveway not containing a paved walking path leading into the site; - From the property line at the entrance off Millidge Avenue nearest the intersection with University Avenue extending approximately nine metres along any side of the driveway not containing a paved walking path leading into the site; - From the property line at the entrance off Millidge Avenue furthest from the intersection with University Avenue approximately to the edge of the proposed fence as shown on the submitted site plan, and along any side of the driveway not containing a paved walking path leading into the site; - The drop-off driveway entrance at the front of the proposed Lifestyle Living Building on Millidge Avenue. d. Adequate on-site and off-site drainage facilities, including the required drainage swale,wetland and storm water management pond, must be provided by the developer in accordance with a detailed drainage plan, prepared by the developer and subject to the approval of the Chief City Engineer or his designate. e. The developer must design and install piped storm sewer and continuous cast-in-place concrete street curb and sidewalk along the Millidge Avenue frontage of the subject site (dropped at driveway entrances), together with any necessary asphalt pavement between the edge of the curb and the existing paved surface on Millidge Avenue, all in accordance with current city specifications.This work must be completed within seven years of the closing date of the purchase and sale agreement. 101 f. The developer must landscape all disturbed areas of the site not occupied not occupied by buildings, driveways,walkways, parking or loading areas, and such landscaping must extend onto the Millidge Avenue and University Avenue rights-of-way to the edge of the street curb/sidewalk. g. The developer must provide a Traffic Impact Statement to the satisfaction of the Chief City Engineer prior to the approval of any development of the subject site, and the cost of implementation of all approved recommendations in the report shall be the responsibility of the developer. h. The site shall not be developed except in accordance with a detailed site plan and building elevation plans, prepared by the developer and subject to the approval of the Development Officer, indicating all buildings, parking areas, driveways, loading areas,freestanding signs, exterior lighting, mainline power poles, concrete curbing, landscaped areas, exterior building finishes and other site features.The approved site plan and building elevation plans must be attached to the application for building permit for any part of the development. Mainline power into the site, where appropriate and subject to Development Officer approval,will be by pole extensions and in a manner to minimize the total number of poles on site. i. The developer must complete all site improvements,drainage work and street work shown on the approved site, drainage and elevation plans for any phase of the development within one year of building permit approval for that phase. j. The height of the proposed building abutting Millidge Avenue ("Lifestyle Living") be limited to five storeys. 102 Y � �� `� �=�;.1�� ''�.�� +�I��f��'�`+I ��'��i:.J�'�T�...�� _a� � M & C-2013 - 110 .a,r M June 4,2013 City of Saint Jolzn His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Rezoniing 1$75 and 1925 Sayside Drive BACKGROUND: Common Council, following its January 7, 2013 Public Hearing, gave first and second readings to the rezoning of the above properties from "RF"Rural to "PQ" Pits and Quarrics. As recommended by the Planning Advisory Committee, third reading and adoption of thc proposed rezoning was not to be given unti] the rehabilitation of tJ�e existing gravel pit at 1781 Bayside Drive has occurred {as required by the approved Section 3R conditions) to the satisfaction of the Building Inspector. Section 68(6) of the Community Planning Act requires that third reading and adoption of a rezoning by-law must occur no later than six months from the date of thc first notice of the public hearing. in this case,the last datc that Council may consider third reading is June 10, 2013. ANAI.YSIS: The Section 39 conditions mcntioned above in parentheses are in reference ta the conditions placed on the rezoning of]781 Bayside D�-ive in 20Q7. To ensure that proper rehabilitation of the site occurred, the following condition was included at that tirne: "The disturbed area of the site is restricted ta a maximum of 4 hectares (10 acres} at all times and all other areas of the site, except for the access driveway, shall rcmain undisturbed (including retention of existing tree coi=er) oz�shall be fully rehabilitated (including revegetation of the excavated area)." 103 M&C--2013 110 -2- Ma}�28,2013 Since first and second readings were given, the applicant has workcd to rchabilitate the site at 1781 Bayside Drive. On May 23, 2013, thc Deputy Building Inspcctor visited the sitc to detcrmine if thc state of rehabilitation was sufficient to proceed with third reading. In a memo to Planning staff,the Deputy Building Inspector indicated that the rehabilitation of the site has been carried out to an acceptable standard, considering the challenges in parts of tbe gravel pit where large rocks create an environment in which vegetation is unable to grow. In addition, the applicant's consultant, Hughes Surveys,has cnnfirmed that these area5 af the subject sitc arc incapable of growing any form of vegetation. The consultant has also indicated that the non-vegetated areas and the active areas impacted by the gxavel pit operations comprise less than the 4 hectares of disturbed area permitted by the zoning bylaw and the aforementioned Section 39 condition. The areas not rehahilitateti as well as the rehabilitated areas of the subject site are shown on the attachcd image provided by the consultant. It is therefore the opinion of the Deputy Building Inspector that the work done to the site, amid these challenging conditions, is adequate to proceed with third rcading. Gi�•en the Deputy Building Inspector's comments, staf.f recommends that Council proceed to consider third reading and adoption of the proposed rezoning of the subject properties to "PQ"Pits and Quarries. RECOMMENDATiQN: Your City Manager recommends that Common Co�ncil, if it wishcs,proceed to consider the following: 1. Give third reading to the proposed rezoning for 1875 and 1925 Bayside Drive, 2. Impose of the proposcd Section 39 conditions, and 3. Rescind ats resolution of August 13, 2007 concerning the execution of a Section 101 agreement that would require a buffer of evergreen trees to bc cstablished on the property at 1875 Bayside Drive. Respectfully submitted, � � �� 'l�' �� Amy Poffenroth, P. Eng., MBA Acting Commissioner Growth& Development Services 104 M&C—2413 110 3 - May 28,2013 �, �� J.�trick Woods, CGA City Manager JK Pinject No.12-297 105 /J/ ,\ \�.� i// , `' /�. % ��' a � � / �r ,/ �I I j � 8 1 �� ' � � r '�a owxoec ' j Thomos Devebpments Litl. i Property � � � ti• � €�` / 'i , � r ti � i � � � i l � �' �. � l�� 3 4 �� .r°"a.� zasne rr o.�a xaieaw i � �i / .�.W�' ro a A¢c'm i + / �.N�„'°6 � � �.p�or .. � �.:' I � ..�� 7�1,0.M116lH yl .�tS� �Fe�� Thomos pevebpments Ltd. i � �� Propprty ��, �` �� ,�� y� � � A�.lelM1;�:d Mo � ��. y �. ,� ' (Cea�rof WM roah w 1�11 a rbM pYn) %� `r �p1N� I ` b� G G 1 �3 �' _�_��..• `�`� �e� I 1 'y�'��1 �h Cb1acM � � rt /,� �,\.` ��'\ �� pF� e } �.,,� �.� � � / � � � 1�oi��e..�a. ''yd'°�a �\ t �'�� J'�J . ai.o.ssie�sy' • �� \ �� Barsa .'e twes Ltd. f � �, � ; � c�a,arty / / , . � „� � ,, ��r` � � �� . i .��"" � � � /� � � ��.�ro y } �/�� swa� f ¢rc;�� I 4 1 e i \ r.�rrm:b+.aiS !/ �`O� �y,�� \ o.i.a,oo�ir.a� 1 m� � � i�q�� ` / OeD.y� A.�. 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'- �,'�.„v.,`. � � /Y12011 B 107 BY-LAW NUMBER C.P. 110-208 ARRETE N° C.P. 110-208 A LAW TO AMEND ARRETE MODIFIANT L'ARRETE THE ZONING BY-LAW SUR LE ZONAGE DE THE CITY OF OF THE CITY OF SAINT JOHN SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: decrete ce qui suit : The Zoning By-law of The City of L'arrete sur le zonage de The City Saint John enacted on the nineteenth day of of Saint John, decrete le dix-neuf (19) December, A.D. 2005,is amended by: decembre 2005, est modifie par : 1 Amending Schedule "A", the 1 La modification de 1'annexe «A», Zoning Map of The City of Saint John, by Plan de zonage de The City of Saint John, re-zoning a parcel of land with an area of permettant de modifier la designation d'une approximately 34 hectares, located at 1875 parcelle de terrain d'une superficie & 1925 Bayside Drive, also identified as d'environ 34 hectares, situee au 1875 et being portions of PID Nos. 00416644 and 1925, promenade Bayside, et etant aussi 55188353, from "RF" Rural to "PQ" Pits des portions des NID 00416644 et and Quarries pursuant to a resolution 55188353, de zone rurale «RF » a zone de adopted by Common Council under carrieres «PQ » conformement a une Section 39 of the Cominunity Planning resolution adoptee par le conseil municipal Act. en vertu de 1'arricle 39 de la Loi sur 1'urbanisme. -all as shown on the plan attached hereto -toutes les modifications sont indiquees sur and forming part of this by-law. le plan ci joint et font partie du present arrete. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said City to be affixed present arrete le 2013, to this by-law the * day of *, A.D. 2013 avec les signatures suivantes : and signed by: Mayor/Maire Common Clerk/Greffier communal First Reading -January 7, 2013 Premiere lecture -le 7 janvier 2013 Second Reading -January 7, 2013 Deuxieine lecture -le 7 janvier 2013 Third Reading - Troisieme lecture - 108 ' �❑ ❑ ❑" I'� e ❑e" ❑ ❑❑e ❑❑F�e ❑❑"ae ❑FPP �e ��"ae �I�eF� ❑Cle" � �❑e ❑e �❑F� ❑F�el� �❑"❑�» �ae REZONING / REZONAGE » ❑ ❑❑nl�l❑F�m❑❑❑IITR�3 C�[f�ID�l❑❑I�]I��f° ❑❑P�CE�1❑I� �I�I❑�ll�+' ❑nnP � ❑❑[�❑I� ❑❑��17�> ❑F�II�F�'a 1�71�1I�P_L-l�❑❑1 R-11�1❑I� �lff�7�l�]I�FP ❑❑❑ , �L co�, �q, -t O � � � � N � � v � � � � FROM / DE TO / A RF PQ u ul�l�uul�ll��l - u I�R_lul�l uul�1�-F�P_-�_-�ul�ll�ul�➢�1I�u ❑❑I2❑❑uCB��I_�P_-FP_J❑uJI1ICI�IJ��❑❑❑I�I❑�1r�II-Rrt F�II�i1�IIJ� ❑❑ ❑ ❑❑I�I I�I❑❑I1I� 1� � a ❑❑�� ❑❑ ❑❑[�R�❑d�IDm��❑❑❑�d�❑�P_-�-�❑m� ❑❑�❑[ff�� ❑I��If�-t P�d�P ❑[�C�[ID❑❑� ❑ Applicant: " uu�u�FRIUIJ�uLI_-� uuLLll�lu�ul_�f_�C�uL1-l_IRJ�u�1II�III-P [�1�RJU�u ul� u�uID_lulIl1L�' I�ll� Location: j s r o(�t I oF�ll�lu ❑❑❑❑dg❑C�IIIII� I� PID(s)/NIP(s): ❑ul�r II�IiJ�ICR i nj ppnnf�oj ssrrom Considered by P.A.C./considere par le C.C.U.: e ul-Llu u❑C�j'j R-I�CUU uul�P i j I g Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By-Law #/Arrete # Drawn By/Creee Par: e u� ❑u rC_CII� D�� Drawn/Carte Creee: " ❑❑❑❑I�j F�17❑C1Il]C�P i j rng Section 39 Conditions 1875 Bayside Drive Pursuant to the provisions of Section 39 of the Community Planning Act, the use of a parcel of land with an area of approximately 23.2 hectares, located at 1875 Bayside Drive, also identified as a portion of PID number 00416644 be subject to the following conditions: a. The use of the site shall be limited to a pit or quarry, operated in conjunction with the existing operation at 1781 Bayside Drive (PID 00339960). b. The disturbed area of the site (including PID 00339960) is restricted to a maximum of 4 hectares at all times and all other areas of the site, except for the access driveway, shall remain undisturbed (including retention of existing tree cover) or shall be fully rehabilitated (including revegetation of the excavated area). c. All access to the site shall be via the existing driveway at 1781 Bayside Drive. d. In addition to the requirements contained in Section 680(10)(d) of the Zoning By-Law,the elevation of the excavation shall be no greater than 10m below the existing elevation of the site and at no point should the excavation be deeper than 53m above sea level. e. The applicant shall provide existing topographical data to the satisfaction of the Development Officer prior to undertaking the development. f. Trucks and equipment, not being utilised as part of the active excavation of the site, shall not be stored on the site. g. Any blasting occurring along a property line abutting a zone other than the "PQ" Pits and Quarries zone shall follow the side yard setback requirements for a quarry as established in the City's Zoning By-Law. h. The hours of operation for the said pit and quarry be limited to 7:30 am to 6:30 pm, Monday to Saturday. i. In addition to the requirements contained in Section 680(4)(j) of the Zoning By-Law, a storm water study and hydrology plan be prepared by the applicant and subject to the approval of the City's Chief Engineer or his designate. 110 Section 39 Conditions 1925 Bayside Drive Pursuant to the provisions of Section 39 of the Community Planning Act, the use of a parcel of land with an area of approximately 10.7 hectares, located at 1925 Bayside Drive, also identified as a portion of PID number 55188353 be subject to the following conditions: a. The disturbed area of the site is restricted to a maximum of 4 hectares at all times and all other areas of the site, except for the access driveway, shall remain undisturbed (including retention of existing tree cover) or shall be fully rehabilitated (including revegetation of the excavated area). b. In addition to the requirements contained in Section 680(10)(d) of the Zoning By-Law,the elevation of the excavation shall be no greater than 10m below the existing elevation of the site and at no point should the excavation be deeper than 53m above sea level. c. The applicant shall provide existing topographical data to the satisfaction of the Development Officer prior to undertaking the development. d. Trucks and equipment, not being utilised as part of the active excavation of the site, shall not be stored on the site. e. Any blasting occurring along a property line abutting a zone other than the "PQ" Pits and Quarries zone shall follow the side yard setback requirements for a quarry as established in the City's Zoning By-Law. f. The hours of operation for the said pit and quarry be limited to 7:30 am to 6:30 pm, Monday to Saturday. g. In addition to the requirements contained in Section 680(4)(j) of the Zoning By-Law, a storm water study and hydrology plan be prepared by the applicant and subject to the approval of the City's Chief Engineer or his designate. 111 BY-LAW NUMBER C.P. 106-3 ARRETE N°C.P. 106-3 A LAW TO AMEND THE ARRETE MODIFIANT L'ARRETE MUNICIPAL PLAN BY-LAW RELATIF AU PLAN MUNICIPAL Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a edicte follows: ce qui suit: The Municipal Plan By-law of The L'arrete concernant le plan City of Saint John enacted on the 30th day municipal de The City of Saint John of January,A.D. 2012 is amended by: decrete le 30 janvier 2012 est modifie par : 1 Amending Schedule A — City 1 la modification de Pannexe A — Structure, by redesignating a parcel of land Structure de la municipalite, afin de faire with an area of approximately 1.6 hectares, passer la designation d'une parcelle de located at Lorneville Harbour, also terrain d'une superficie d'environ 1,6 identified as being a portion of PID No. hectares, situee au havre de Lorneville, et 55161541, from Park and Natural Area to etant aussi une partie du NID 55161541, de Employment Area classification; secteur parc et aire naturelle a secteur d'emploi; 2 Amending Schedule B — Future Land Use,by redesignating the same parcel 2 la modification de 1'annexe B — of land from Park and Natural Areas to Utilisation future des sols, afin de faire Heavy Industrial classificarion passer la designation de la parcelle de terrain precitee de secteur parc et aire naturelle a secteur d'industries lourdes; -all as shown on the plans attached hereto -toutes les modifications sont indiquees sur and forming part of this by-law. les plans ci j oints et font partie du present arrete. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said Ciry to be affixed present arrete le 2013, avec les to this by-law the * day of *, A.D. 2013 signatures suivantes : and signed by: Mayor Common Clerk/Greffier communal First Reading -June 3, 2013 Premiere lecture -le 3 juin 2013 Second Reading -June 3, 2013 Deuxieme lecture -le 3 juin 2013 Third Reading - Troisieme lecture - 112 GROWTH & DEVELOPMENT SERVICES / SERVICES DE DEVELOPPEMENT ET DE CROISSANCE � ❑ � I� �1❑ �d�ll�❑❑❑❑ ❑❑ ❑� ❑d7❑❑ ❑dcL1❑❑ ❑d� � ❑ ❑❑ ❑ ❑ ❑❑ ❑❑ ❑ Amending Schedule A Modifiant annexe A � � �-_� �--_� � ❑ _, k,� �? O 04 O� �O D`� OD � �� dd-1� ��dd 7 Park and Natural Area - Employment Area secteur parc et aire naturelle secteur d'emploi uuu��[LUU�I Saint John Industrial Parks Limited ❑❑❑❑�❑, 230 promenade Stinson Drive ❑I1LIrt�b�ll�lrtlq Portion of/de 55161541 ❑❑❑❑I�I❑I�❑d�Cld�-l�luk-l❑❑❑CILI❑�ul_d�ld-1��.�1y May 22 mai, 2013. ��I�I�d�❑d-1❑��I�I❑❑I�❑❑❑d�❑CdO-Id-1��Cq1d ❑�7❑dIDd�❑❑��ci7�❑�❑�❑��c� ❑�t❑❑❑agvo��j ❑I2I❑❑d�I�I�I❑❑d-lul� David Couture 113 ]uClDd-1 I�I❑I�i�❑�I I2I❑q June 4 juin, 2013. GROWTH & DEVELOPMENT SERVICES / SERVICES DE DEVELOPPEMENT ET DE CROISSANCE ❑ ❑ ❑ �7 �❑ �cC� ❑❑❑❑❑ ❑❑ ❑❑ ❑d�❑❑ d�d�❑❑ ❑d� � ❑ ❑❑ ❑ ❑ ❑❑ ❑❑ ❑ Amending Schedule B Modifiant annexe B � � �-_� �--_� � ❑ _, k,� �? O 04 O� �O D`� OD � �� dd-1� ��dd 7 Park and Natural Areas - Heavy Industrial secteurs parc et aire naturelle secteur d'industries lourdes uuu��[LUU�I Saint John Industrial Parks Limited ❑❑❑❑�❑, 230 promenade Stinson Drive ❑I1LIrt�b�ll�lrtlq Portion of/de 55161541 ❑❑❑❑I�I❑I�❑d�Cld�-l�luk-l❑❑❑CILI❑�ul_d�ld-1��.�1y May 22 mai, 2013. ��I�I�d�❑d-1❑��I�I❑❑I�❑❑❑d�❑CdO-Id-1��Cq1d ❑�7❑dIDd�❑❑��ci7�❑�❑�❑��c� ❑�t❑❑❑agvo��j ❑I2I❑❑d�I�I�I❑❑d-lul� David Couture 114 ]uClDd-1 I�I❑I�i�❑�I I2I❑q June 4 juin, 2013. BY-LAW NUMBER C.P. 110-214 ARRETE N° C.P. 110-214 A LAW TO AMEND ARRETE MODIFIANT L'ARRETE THE ZONING BY-LAW SUR LE ZONAGE DE THE CITY OF OF THE CITY OF SAINT JOHN SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: decrete ce qui suit : The Zoning By-law of The City of L'arrete sur le zonage de The City Saint John enacted on the nineteenth day of of Saint John, decrete le dix-neuf (19) December, A.D. 2005,is amended by: decembre 2005, est modifie par : 1 Amending Schedule "A", the 1 La modification de 1'annexe «A», Zoning Map of The City of Saint John, by Plan de zonage de The City of Saint John, re-zoning a parcel of land having an area of permettant de modifier la designation pour approximately 2.8 hectares, located at une parcelle de terrain d'une superficie Lorneville Harbour, also identified as being d'environ 2,8 hectares, situee au havre de a portion of PID No. 55161541, from"RF" Lorneville, et etant aussi une partie du NID Rural to "I-2" Heavy Industrial pursuant to 55161541, de zone rurale «RF » a zone a resolution adopted by Common Council d'industrie lourde «I-2 » confonnement a under Section 39 of the Community une resolution adoptee par le conseil Planning Act. inunicipal en vertu de 1'article 39 de la Loi sur 1'urbanisme. - all as shown on the plan attached hereto -toutes les modifications sont indiquees sur and forming part of this by-law. le plan ci joint et font partie du present arrete. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said City to be affixed present arrete le 2013, to this by-law the * day of *, A.D. 2013 avec les signatures suivantes : and signed by: Mayor/Maire Common Clerk/Greffier communal First Reading -June 3, 2013 Premiere lecture -le 3 juin 2013 Second Reading -June 3, 2013 Deuxieme lecture -le 3 juin 2013 Third Reading - Troisieme lecture - 115 ' ❑❑ ❑ �r �� „ �„ ❑❑ ❑❑" ❑rnd" ❑❑r� " ❑rr �" ��1 " �� " l` ��" I�� " ❑" ❑Cf�f' I-I�` " T ❑❑ I�I�e ❑' " REZONING / REZONAGE e ❑ ❑❑n��m❑❑❑� �r�c�m❑❑�rne � ❑❑❑r��❑rnr �mr_�❑�r_m❑❑�r n n❑r�❑r� ❑❑❑n�e �� r��mrnr❑nn❑rnnrn�❑�T �mr�nnr�r�❑❑❑ � C• � `r50'n F rom. �a ._ — — 3 a� _ r r � �,� �o,� �S �0�. � co �� FROM / DE TO / A RF I-2 u uI�IITICuuu�II�I�Il1 � ° uuu�luuu�I�1�T1Cuu�uuu�IDJlCmul�lu ❑❑I2❑❑uI�J1Cl❑ml�l rC�l�i`u❑❑❑I�C-I❑�1r�luTpwlCl�luT ❑❑ ❑ ❑❑I�CI I�I❑❑I�I�zl � ' ❑❑III]� ❑❑ ❑❑C7C�❑C11CID❑�III]�CiiCl❑❑❑IZIJCTIC�❑C�1CJ�❑IT�Cl ❑❑II]]Il]❑17CICJ�ICCIC�1 uL��wT�1C11C[T]l�❑��LID❑❑� ❑ Applicant: �uI�II�Lu�IJ1C�lu�u�l�lul�l�lf�l�] IID_lu Location: opmTu�❑ ❑❑❑❑dld�md'f` I�1❑ PID(s)/NIP(s): ❑❑I�r I�71CJ�uuTssnt nsr n Considered by P.A.C./considere par le C.C.U.: u �C1foo"fCl uli7Tormpk Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By-Law #/Arrete # Drawn By/Creee Par: " ❑C�IJT ❑uC2ll� D�$� Drawn/Carte Creee: C❑❑CfF1dIIlI]7T�rmpk Section 39 Conditions—Lorneville Harbour That, pursuant to the provisions of Section 39 of the Community Planning Act, the use and development of a parcel of land with an area of approximately 2.8 hectares located at Lorneville Harbour, also identified as a portion of PID number 55161541 be subject to the following conditions: a. That the developer to provide a detailed Stormwater and site drainage plan and report, subject to the approval of the Chief City Engineer or his designate, indicating how storm water collection and disposal will be handled.The Stormwater analysis must include a review of the impacts on the existing ditch and culvert on Stinson Drive (in front of PID numbers 55092571 and 55092563) and the proposed ditches along the access road for the 1:100 year post development flow.This study must be completed prior to commencement of construction of the facility and any remedial work required by the study, should it be required, must be completed in conjunction with construction of the facility. b. That the developer provides confirmation that the existing culvert that crosses Stinson Drive (in front of PID numbers 55092571 and 55092563) can accommodate the wheel loads of the multi- wheeled transporters/ heavy load road tractors.This review must be completed prior to commencement of construction of the facility and any remedial work outlined in the study, should it be required, must be completed in conjunction with construction of the facility. 117 REPORT TO COMMON COUNCIL � � a�a � � p FORT4 gUHG(iN N4T mOEN�P ��OPI1M JqM OPEN SESSION City of Saint 1ohn M & C2013 - 115 June 10, 2013 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT Demolition of a dilapidated, dangerous and structurally unsound building at 67 Fallsview Avenue (PID #55054746) BACKGROUND The building at 67 Fallsview Avenue is a two-storey warehouse which is dilapidated and structurally unsound. The building has been in dilapidated condition for an extended period of time and in August 2011, staff of Buildings and Inspection Services actively pursued enforcement through letters and phone calls to notify the owner of the building's advancing deterioration. The building is a hazard to public safety as it is not structurally sound and is in a severely dilapidated condition. The front exterior wall adjacent to Fallsview Avenue is bulging and the front supporting footings have rotated away from the exteriar walls. The skirting material has fallen away from the building at the front and side leaving large openings. This makes the building easily accessible and anyone passing by could easily enter the building. There is a significantly large hole in the floor of the warehouse and a person entering could be harmed if they were to fall into the hole. The building also has unprotected and/or broken windows and large holes in the exterior walls and roof and these openings are allowing the elements to penetrate the structure, further accelerating the building's deterioration. The building has electricity and appears to be used for storage; however, the building is not sufficiently secured ar monitored and staff has been able to access the building on several occasions while conducting inspections. 118 M&C 2013-115 -2 - June 10,2013 The Certificate of Registered Ownership for the building is listed under the corporation 057305 N B Ltd. The Corporate Affairs database shows that the directors of the company are Milo Murray and George Murray. Since August of 2011, telephone discussions have been had with Mr. Milo Murray and written letters to the company were sent. Staff advised Mr. Murray that the building must be repaired or demolished, however, no remedial actions were conducted and the building fell into further disrepair. As a result of the building's condition and resultant hazard to public safety, a Notice to Comply was issued on April 8, 2013. It was posted at the building on April 11, 2013 and the individual directors of the company were served with the Notice on April 12, 2013. No appeal hearing with the Saint John Substandard Properties Appeal Committee was requested. The company was given 45 days from service of the Notice to Comply to either demolish the building or to obtain a building permit and begin renovations. Compliance was required by May 27, 2013. An inspection of the property on May 28, 2013 noted that the building was not in compliance with the Notice. During a recent phone call with Mr. Murray, he advised staff that he had inquired into the cost of demolishing the building, however, no demolition permit has been applied for. Attached for Council's reference are affidavits attesting to the service of the Notice on the directors of the company and the building's posting. Also included are photographs of the building. The Municipalities Act indicates that where a Notice to Comply has been issued arising from a condition where a building has become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, the municipality may cause the building to be demolished. As required in the Act, a report from an engineer is attached, forming part of the issued Notice to Comply, and provides the evidence to the building's dilapidation and unsoundness of structural strength and resulting hazard to the safety of the public. As is written in the Act that a municipality must commence in the proceedings of remedial action, approval of Common Council is required prior to starting demolition activities at this property. Cost of the demolition work is approximated at $15,000 to $25,000 and will take about 4-6 weeks before it is complete. It is staff's intention not to include this demolition in the grass seed pilot program as staff is concerned that the traffic from the adjacent businesses will damage the seeded area. Staff will seek competitive bidding in accordance with the City's purchasing policy and the cost of the work will be billed to the property owner. If the bill is left unpaid, it will be submitted to the Province with a request for reimbursement. 119 M&C 2013-115 -3 - June 10,2013 RECOMMENDATION Your City Manager recommends that Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint .Tohn Unsightly Premises and Dangerous Buildings and Structures By-law, to arrange for the demolition of the building at 67 Fallsview Avenue (PID #55054746), in accordance with the applicable City purchasing policies. Respectfully submitted, Christopher McKiel, MIT. By-Law Enforcement Officer Growth and Community Development Services � `��- � ;4'1,L1�1�^� � � Amy Poffenroth, P.Eng., MBA Acting Commissioner and Building Inspector Growth and Community Development Services Patrick Woods, CGA City Manager 120 CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN CITY OF SAINT JOHN AFFIDAVIT OF SERVICE �� n �`' LL f - � � .� I, v �✓t ��, of the City of Saint John in the County of Saint John and Province of New Brunswick MAKE OATH AND SAY AS FOLLOWS: �� C 1. On the �1--� day of �i � , 2013, I served C? � �--__�, � with the following documents: • a Notice to Comply, attache hereto as Exhibit"A" and a • a Notice of Appeal, attached hereto as Exhibit"B"; by leaving a copy with im/her at � ' �/ �2Lo� �.� —�� US� 'N�e�l �U b `� � �'�-L�(IC�r1 �r�-,-New Brunswick. 2. I was able to identify the person served by means of the fact tha�/ she acknowledged to m�she was �i�+��L� 4�'t G� . Sworn To before me at the City of Saint John,N.B., on t e j� day of _ a�; 1 , 2oi3 C �� PAMELA M H BEfVTLEY COMMISSIONER OF OATHS MY COMMISSION EXPIRES �ECEMBER 31sr, �p�Z 121 1 hiS IS ��u" ► ' Ref�rred to in th f�ffi avit of �- ��t '� ��'I!_.__. �'1..�'^�f Sworn bef e me at thP �i�Y �� '� p, ��1 �� 'CM' Saint John, New �runs�r�rick l � ,��`��,��R�,S the f�day of' �„ ��' � J � . � �Q G��1S��3,�Sg 2�A� �r� �n�.l� .� � �r � o��E�,eER ' FORM 1 ommissioner of Oaths FORMULE 1 NOTICE TO COMPLY AVIS DE CONFORMITE (Municipalities Act,R.S.N.B. 1973, (Loi sur les municipalites,L.R.N.-B. de 1973, c.M-22, s.190.01(3)) ch.M-22,par. 190.01(3)) Parcel Identifier: 55054746 Numero d'identification de la parcelle : 55054746 Address: 67 Fallsview Avenue, Saint John, New Adresse : 67, avenue Fallsview, Saint John,Nouveau- Brunswick Brunswick Owner(s) or Occupier(s): Proprietaire(s) ou occupant(s) : Name: 057305 N.B. Ltd. Nom : 057305 N.B. Ltd. Address: 128 Queen Street West, Saint John, New Adresse : 128, rue Queen ouest, Saint John, Brunswick, E2M 2C6 Nouveau-Brunswick, E2M 2C6 Municipality issuing notice: The City of Saint John Municipalite signifiant 1'avis : The City of Saint 7ohn By-law contravened: Saint John Unsightly Premises Arrete enfreint :Arrete relatif aux lieux inesthetiques and Dangerous Buildings and Stncctures By-Law, By- et aux batiments et constructions dangereux de Saint law Number M-30 and amendments thereto (the "By- John, Arrete numero M-30, ainsi que ses law"). modifications ci-afferentes(1' «Arrete»). Provision(s) contravened: Subparagraph 190.01(2) of Disposition(s) enfreinte(s) : Le paragraphe 190.01(2) the Municipalities Act, and amendments thereto. de la Loi sur les municipalites, ainsi que les modifications afferentes. Description of condition(s): The building has become a Description de la (des) condition(s) : Le batiment est hazard to the safety of the public by reason of devenu dangereux pour la securite du public du fait de dilapidation and unsoundness of structural strength. The son delabrement et de son manque de solidite. Les conditions of the building is described in Schedule "A", conditions du batiment sont decrites a 1'annexe «A», a true copy of the inspection report dated April 4, 2013 une copie confoz-me du rapport d'inspection en date du prepared by Pamela Bentley, P. Eng., By-law 4 avril 2013 et prepare par Pamela Bentley, ing., une Enforceznent Officer and reviewed by Amy Poffenroth, agente chargee de 1'execution des arretes municipaux P.Eng.,By-law Enforcement Officer. et revise par Amy Poffenroth, ing.,une agente chargee de 1'execution des arretes municipai.ix. Remedy or remedies required: The owner is to Mesure(s) a prendre : Le proprietaire doit restaurer remedy the conditions by complying with the required les conditions en se conformant aux recommandations remedial actions of the aforementioned inspection report du rapport d'inspection susmentionne et d'amener le and bring the building into compliance with the batiment en conformite avec 1'Arrete. aforesaid By-law. In the event that the owner does not remedy the Dans 1'eventualite que le proprietaire ne remediait pas condition of the building in the time prescribed by this le batiment dans le temps prescrit par le present avis Notice to Comply, the building may be demolished as de confornute, le batiment pourra etre demoli comme the corrective action to address the hazard to the safety mesure corrective compte tenu qu'il represente un of the public. danger pour la securite du public. In.the event of demolition, all debris and items related to Dans 1'eventualite de demolition, tous les debris et the demolished building will be disposed of as the autres items relie a la demolition du batiznent seront corrective action to address the hazard to the safety of disposes comme mesure corrective dans le but de the public. remedier le danger pour la securite du public. The aforeme�tioned remedial actions relating to the Les mesures correctives susmentioxznees relativement demolition of the building and the disposal of debris and a la demolition du batiment et la disposition des debris items do not include the carry-out clean-up, site et autres items ne comprennent pas le nettoyage, la rehabilitation, restoration of land, premises or personal rennise en etat des lieux, des terrains ou des biens property or other remedial action in order to control or personnels ou toute autre mesure corrective dans le reduce, eliminate the release, alter the manner of release but de controler ou de reduire, d'eliminer le or the release of any contaminant into or upon the deversement, de modifier le mode de deversement ou environment or any part of the environment. le deversement d'un polluant dans ou sur 1'environnement ou toute partie de 1'environnement. 122 Date by which the remedy or remedies must occur:� Date a laquelle la ou les mesures doivent etre prisesi : a) The demolition of the building and its clean-up a) La demolition du batiment et le nettoyage and related remedies must be complete, or plans doivent etre completes, ou a laquelle les plans and permit applications for repair related et demande de pernus pour les mesures des remedies, must be submitted: within 45 days of reparations, doivent etre soumises, dans les being served with the Notice to Comply. 45 jours qui suivent la signification de 1'avis de confornute. b) The repair-related remedies must be starting b) Les reparations reliees aux mesures doivent with 15 days of the issuance of a building etre prises dans les 15 jours suivant la permit for repair work and complete within 120 delivrance d'un pernlis de construction et days of being served with the Notice to Comply. completees dans les 120 jours qui suivent la signification de 1'avis de confornute. Date by which notice may be appealed: Within 14 Date a laquelle un appel de 1'avis peut etre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de 1'avis de confornute. Process to appeal: The owner may within 14 days after Processus d'appel : Le proprietaire peux dans les 14 having been served with this Notice to Comply, send a jours qui suivent la notification de 1'avis de Notice of Appeal by registered mail to the Assistant confornute, envoye un avis d'appel par courrier Common Clerk of The City of Saint John, City Hall — recommande au greffier adjoint de la municipalite, a 8�' Floor, 15 Market Square, Saint John, New The City of Saint John, Edifice de 1'hotel de ville, 8e Brunswick, E2L 4L1. etage, 15 Market Square, Saint John, Nouveau- Brunswick, E2L 4L1. Potential penalty for non-compliance within Penalite possible pour non-conformite dans le delai specified time:2 Subparagraph 190.03(1) of the prescritz : Le paragraphe 190.03(1) de la Loi sur les Municipalities Act states that a person who fails to municipalites prevoit quiconque omet de se conformer comply with the terms of the Notice to Comply given aux exigences formulees dans un avis de confornute under Section 190.011 of the said Act, commits an notifie aux termes de 1'article 190.011 de ladite loi, offence that is punishable under Part II of the Provincial commet une infraction qui est punissable en vertu de Offences Pr-ocedure Act as a category F offence. la Partie II de la Loi sur la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Where an offence under paragraph 190.03(1) continues Lorsqu'une infraction prevue au paragraphe 190.03(1) for more than one day, the minimum fine that may be se poursuit pendant plus d'une journee, 1'amende imposed is the minimum fine set by the Provincial minimale qui peut etre imposee est 1'amende Offences Procedure Act for a category F offence minimale prevue par la Loi sur la procedure multiplied by the number of days during which the applicable aux infractions provinciales pour une offence continues pursuant to subparagraph infraction de la classe F multipliee par le nombre de 190.03(1.2)(b)(i). jours pendant lesquels 1'infraction se poursuit conformement a 1'alinea 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or Pouvoir de la municipalite d'entreprendre les remedy:3 Subparagraph 190.04(1)(b) of the reparations ou de prendre les mesures3 : Municipalities Act states that if a Notice to Comply has Conformement a 1'alinea 190.04(1)(b) de la Loi sur been given under section 190.011 of the said Act and les municipalites, si un avis de confornute a ete that an owner or occupier does not comply with the signifie aux termes de 1'article 190.011 de ladite loi et, Notice to Comply, as deemed confumed or as confirmed que le proprietaire ou 1'occupant ne se conforme pas a or modified by a committee of council or a judge under cet avis de conformite dans le delai imparti et tel qu'il section 190.021 of the said Act, within the time set out est repute confirme ou tel qu'il est confirnle ou in the Notice to Comply, the municipality may, cause modifie par un comite du conseil ou par un juge en the premises of that owner or occupier to be cleaned up vertu de 1'article 190.021 de ladite loi, la municipalite or repaired, or cause the building of that owner or peut faire nettoyer ou reparer les ]ieux de ce occupier to be repaired or demolished, and the cost of proprietaire ou de cet occupant ou de faire reparer ou carrying out such work, including any related charge or demolir la propriete de ce proprietaire ou de cet fee, is chargeable to the owner or occupier and becomes occupant, et les frais relatifs a 1'execution de ces a debt due to the municipality. travaux, y compris toute redevance ou tout droit afferent, sont a la charge du proprietaire ou de 1'occupant et deviennent une creance de la municipalite. 123 Dated at Saint John the`� day of April, 2013. Fait a Saint John le_avz-il, 2013. Municipality: The City of Saint John Municipalite : The City of Saint John Signature of Municipal Officer: Signature de la representante municipale: % �� UU �,�'-�- � Municipal Officer's Contact information: Coordonnees de la representante municipale : Name: Pamela Bentley Nom : Pamela Bentley Mailing address: Adresse postale: Buildings and Inspection Services Department Departement aux services d'inspection et des batiments The City of Saint John The City of Saint John 15 Market Square 15 Market Square City Hall Building, 10�'Floor Edifice de 1'hotel de ville, l0e etage P. O. Box 1971 Case postale 1971 Saint John,New Brunswick Saint John(Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: (506) 658-2911 Telephone : (506) 658-2911 Teiecopier: (506) 632-6199 Telecopieur: (506) 632-6199 Email: pamela.bentley@saintjohn.ca Courriel: pamela.bentley@saintjohn.ca .�- �� ...�.�-- Seal of municipalit �� Sceau de la municipalite , � �� r ��,%,',�i �.-! �,��,, hh�. ;r Notes: oFO'��i�t°�,- � Notes : 1. All appropriate permits must�° tained and all relevant 1. Tous les permis prescrits doivent etre obtenus et toute la legislation must be complied with in the course of carrying out the legislation pertinente doit etre respectee,pendant 1'execution de la required remedial action. mesure de recours. 2. Payment of the fine does not alieviate the obligation to comply 2. Le paiement de I'amende n'annule pas 1'obligarion de respecter with the by-law,standard or notice to comply. 1'arrete,]a norme ou 1'avis de conformite. 3. Costs become a debt due to the municipality and may be added to 3, Les conts deviennent une dette envers la municipalite et peuvent the joint municipal and provincial Real Property Assessment and Tax etre ajoutes a 1'avis d'evaluation et d'impot foncier municipal et Notice. provincial. 124 1 hereby certify that this document is a true copy of the INSPECTION REPORT original. Schedule "A" Dated at Saint John, 67 Fallsview Avenue this.�day of Saint John, New Brunswick � i 20�� PID# 55054746 � Inspection Date: March 28 2 � '�� , 013 Standards Officer Standards Officer: Pamela Bentley Introduction Inspections of the property revealed that the two-storey warehouse on the premise is structurally unsound and dilapidated. The building is a hazard to the safety of the public for these reasons. Discussion The building is not in compliance with the Saint John Unsightly Prenzises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "By-law"). Structurally Unsound and Dilapidated Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, The building is a hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength for the following reasons: l. The building is not structurally sound. The building's exterior walls are not plumb and the footings along the front and sides of the building have moved and rotated away from the exterior walls of the building. This has left the exterior walls along the front and sides unsupported and the building has shifted and buckled in several locations. Windows at the building are broken and the cause may potentially be due to stresses created from the shifting of the building. The skirting materials along the front and left sides of the building have fallen away creating large holes for easy entry into the building. Through this means, it was observed that the ground floors are excessively sloping and there are holes in the floors where the floor boards have been removed. The drop to the sub-grade level is at least 1.3-1.5 metres. The structural elennents of the building, including the beams and posts, are no longer supported on the footings that are positioned along the front and side walls as the footings have shifted and rotated. Without repair to the footings, and repositioning of the structural members on the footings for proper load transfers, the building will continue to shift and eventually collapse. The building has power and the movement of the building may cause strain on the lines that electrify the building. 2. The building is dilapidated to the extent that it poses a danger to public safety. Many of the building's windows are broken and there is loose glass hanging in the frames. Some of the window panes are missing and the exterior wood sheathing at the top right corner of the building is missing, leaving a large hole at the front of the building. 1 125 Additionally, the structure's roof is in very poor condition and there are additional holes and openings into the building where the roof has rotted away. These openings in the roof and the exterior walls are permitting water and the elements to enter into the building and allowing it to deteriorate at an accelerated rate. The overall condition of the building is one of neglect. The skirting at the front and sides of the building has fallen away and it is easy to gain entry to the building. The large holes in the floor and the excessively sloping floors and shifting supporting members of the building make entry to the structure unsafe. Anyone gaining access to the building or in close proximity to the building is at danger to their personal safety. 3. The building is insufficiently monitored. Staff has been able to gain entry to the building on at least two inspections due to the large holes at the front and sides of the building. No attempts to keep the building secure have been made. Required Remedial Actions The owner must comply with one of the two options stated below: Option 1: Remedy the conditions of the building thYOUgh all repair and remedial actions as follows: 1. The building must be completely repaired in accordance with the Saint John Building By-law and the Zoning By-law. 2. The building must be maintained, kept secure, and monitored on a routine basis. 3. Within 30 days of service of the Notice to Comply, a report from a qualified engineer, detailing the repair plan for the building, must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department") for review and approval. This plan should also include a schedule for the work that is to be carried out. The repaired building must meet the National Building Code of Canada (2005) as well as other applicable codes. 4. The detailed plan, including schedules and reports, must be approved by the Department prior to comznencing repair work. This work must be complete within 120 days of service of the Notice to Comply. 5. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By-law, By-law Number C.P. 101 and amendments thereto (the"Saint John Building By-law"). Option 2: Demolition of the building and cleanup of all debris on the pt-emise by complying with all the rernedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By-law. 3. The area of the demolished building must be cleared of the debris and must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by-laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 2 126 4. The property must be in compliance with all applicable by-laws, acts and regulations. Prepared by: �2��.��.- / �� / � �� Pamela Bentley, P.Eng. Date . Technical Services Engineer Growth and Development Services Reviewed by: � ' C� s Amy Poffe , P. Eng., MBA — I ( ' �� Date Building Inspector Acting Commissioner Growth and Development Services 3 127 NOTICE OF APPEAL AVIS D'APPEL FORM 1 FORMULE 1 (Municipalities Act, R.S.N.B. 1973, (Loi sur les municipalites, L.R.N.-B. de 1973, c. M-22, s.190.021(1)) ch. M-22, par. 190.021(1)) File No.: N° du dossier : ?�i� �� xhibit '� P_�'� BETWEEN : ��f�°' the Affidavit f '�•�� . � .� ,. f�e�- Swrorn before me at th City of 5aint John, RJew grunswick , t�e � da . r�I, , � , _ �r�",UTA�.-�� 1'� i��,�. Commissic�ner of Oath Pp,NIELA M H B�lT�EY � COMMISSIONER OF OAT�S MY COMMISSION EXP{R�5 Appellant(s), DEGE1+�$ER 31ST,z013 Appelant(s), - and - - et- THE CITY OF SA1NT JOHN, THE CITY OF SA1NT JOHN, Respondent. Intimee. Parcel Identifier : PID # Numero d'identification de la parcelle : #NID Parcel Address: Adresse de la parcelle : Owner(s) or Occupier(s): Proprietaire(s) ou occupant(s} : Name: Nom : Address: Adresse : Telephone: Telephone: Name: Nom : Address: Adresse : Telephone: Telephone: 128 - 2 - The above named appellant(s) is (are) not satisfied L'appelant(s) susnomme(s) n'accepte(nt) pas les with the terms and conditions set out in the notice modalites ou les conditions qui y sont enonces dans that has been given under section 190.011 of the 1'avis qui a ete notifie aux termes de 1'article 190.011 de Municipalities Act and appeals to the Saint John la Loi sur les municipalites et fait appel au Comite Substandard Properties Appeal Committee. d'appel des proprietes inferieures aux normes de Saint John. The appellant's grounds for this appeal are as follows Les motifs d'appel de 1'appelant(s) dans le present appel (set out the grounds clea�-ly but briefly): sont les suivants (enoncer les motifs de fa�on claire et concise) : Dated at the day of Fait a le , 2013. 2013. Signature of owner or occupier Signature du proprietaire ou 1'occupant The appellant(s) intends to proceed in the English 0 L'appelant(s) a (ont) 1'intention d'utiliser la langue or French ❑ language (Please check the app�opriate fran�aise ❑ ou anglaise ❑ (Veuillez cocher la case box). appropYiee). Please fonvard your Notice of Appeal by registered Veuillez faire parveniY votre Avis d'appel par courrier mail to the clerk of The City of Saint John within recommande au secretaire de The City of Saint John fourteen (l4) days after having been given the notice dans les quatorZe (I4)jours qui suivent la notification at the following address: de l'avis a l'adYesse suivante : Common Clerk's Office Bureau du greffier communal 15 Market Square, City Hall Building, 8th Floor 15 Market Square, Edifice de 1'hotel de ville, 8e etage P. O. Box 1971 Case postale 1971 Saint John, New Brunswick Saint John (Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: 506-658-2862 Telephone: 506-658-2862 Telecopier: 506-674-4214 Telecopieur: 506-674-4214 Notes: Notes : 1. A notice that is not appealed within fourteen (l4) l. Un avis dont il n'est pas interjete appel dans les days after having been given the notice shall be quatorze (14)jours qui suivent la notification de 1'avis deemed to be confirmed. est reputee confirme. 129 - 3 - 2. On an appeal, the Saint John Substandard 2. Lors d'un appel, le Comite d'appel des pYOpNietes PropeYties Appeal Committee shall hold a hearing inferieures aux normes de Saint .Iohn doit tenir, sur le into the matter at which the owner(s) or occupier(s) point en litige, une audience au cours de laquelle le(s) bringing the appeal has (have) a right to be heard and proprietaire(s) ou 1'occupant(s) qui interjette(nt) appel a may be represented by counsel. (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. On an appeal, the Saint John Substandard 3. Lors d'un appel, le Comite d'appel des proprietes Prope�ties Appeal Committee xnay confirm, modify inferieures aux normes de Saint John peut confirmer, or rescind the notice or extend the time for complying modifier ou annuler 1'avis ou proroger le delai pour s'y with the notice. conformer. 4. The Saint John SubstandaYd Properties Appeal 4. Le Comite d'appel des proprietes inferieures aux Committee shall provide a copy of its decision to the normes de Saint John doit fournir une copie de sa owner(s) or occupier(s) of the premises, building or decision au(x) proprietaire(s) ou a 1'occupant(s) des structure who brought the appeal within fourteen lieux, du batiment ou de la construction qui lui a(ont) (I4) days after making its decision. interjete appel dans les quatorZe (14) jours suivant la date a laquelle il a rendu sa decision. 5. The owner(s) or occupier(s) provided with a copy 5. Le(s) proprietaire(s) ou 1'occupant(s) a qui une copie of a decision from the Saint John Substandard d'une decision a ete fournie par le Comite d'appel des Pr^operties Appeal Committee may appeal the p�oprietes inferieures aux normes de Saint John decision to a judge of The Court of Queen's Bench of peut(vent), dans les quatorze (14) jours qui suivent, New Brunswick within fourteen (14) days after the interjeter appel de la decision devant un juge de la Cour copy of the decision was provided to the owner(s) or du Banc de la Reine du Nouveau-Brunswick au motif occupier(s) on the grounds that (a) the procedure que (a) la demarche a suivre en vertu de la Loi sur les required to be followed by the Municipalities Act was municipalites n'a pas ete suivie, ou (b) la decision est not followed, or (b) the decision is patently manifestement deraisonnable. unreasonable. 130 CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN CITY OF SA1NT JOHN AFFIDAVIT OF SERVICE , I, �L�1 I i.�, - �' ,�� of the City of Saint John in the County of Saint John and Province of New Brunswick MAKE OATH AND SAY AS FOLLOWS: �-�i-{-- . 1. On the �Z day of� �L , 2013, I served L v �� with the following documents: • a Notice to Compl , attached hereto as Exhibit "A" and a • a Notice of Appeal, attached hereto as Exhibit "B"; by leaving a copy wit hi /her at � 2 � 1 �-Z-3� �'�E�- ^ r �--�/' �� f � �t�-r �� l 1 P� �-f-�J ,New Brunswick. 2. I was able to identify the person served by means of the fact tha�:�'/she acknowledged to m��/ she was i , Sworn To before me at the City of Saint John,N.B., on the�a—/� �day of 1 0� , 2013 j- - � �-- /J ;� �� r�-�� 9��'�r� � , � __-.�-._-_ ,. �J PAMEE.�M 4� ��NTLEY connnni��tc�r��o�aaTM� MY�ORI1�IIf��IpN�XXF'If�� 131 D�.C�Mk��f�31ST,701� `S IS �t�?tt �\ � �� erre to rn t �qff�#av�t of Y � � {� � :�f.��. PAME.LA N�H�Q NoA Hs Sworn be re me at the C�#y p� COMM��SIV►�� ain4_Jphn, fVew Brunswi�ek, N1Y G��M��SION 2Q13��'S the f� day of � 1, GE7/� pECEMBER 31 , FORM 1��-�`�-�J� �`'l ' ;�LC� FORMULE 1 NOTICE TO CC��sioner of Oaths AVIS DE CONFORMITE (Municipalities Act,R.S.N.B. 1973, (Loi sur les municipalites,L.R.N.-B. de 1973, c.M-22, s.190.01(3)) ch.M-22,par. 190.01(3)) Parcel Identifier: 55054746 Numero d'identification de la parcelle : 55054746 Address: 67 Fallsview Avenue, Saint John, New Adresse : 67, avenue Fallsview, Saint John,Nouveau- Brunswick Brunswick Owner(s) or Occupier(s): Proprietaire(s)ou occupant(s) ; Name: 057305 N.B. Ltd. Nom : 057305 N.B. Ltd. Address: 128 Queen Street West, Saint John, New Adresse : 128, rue Queen ouest, Saint John, Brunswick, E2M 2C6 Nouveau-Brunswick, E2M 2C6 Municipality issuing notice: The City of Saint John Municipalite signifiant 1'avis : The City of Saint John. By-law contravened: Saint John Unsightly Premises Arrete enfreint :Arrete relatif aux lieux inesthetiques and Dangerous Buildings and Structures By-Law, By- et au;c batiments et constructions dangereux de Saint law Number M-30 and amendments thereto (the "By- John, Arrete numero M-30, ainsi que ses law"). modifications ci-afferentes(1' «Arrete»). Provision(s) contravened: Subparagraph 190.01(2) of Disposition(s) enfreinte(s) : Le paragraphe 190.01(2) the Municipalities Act, and amendments thereto. de la Loi sur les municipalites, ainsi que les modifications afferentes. Description of condition(s): The building has become a Description de la (des) condition(s) : Le batiment est hazard to the safety of the public by reason of devenu dangereux pour la securite du public du fait de dilapidation and unsoundness of structural strength. The son delabrement et de son manque de solidite. Les conditions of the building is described in Schedule"A", conditions du batiment sont decrites a 1'annexe «A», a true copy of the inspection report dated April 4, 2013 une copie conforme du rapport d'inspection en date du prepared by Pamela Bentley, P. Eng., By-law 4 avril 2013 et prepare par Pamela Bentley, ing., une Enforcement Officer and reviewed by Amy Poffenroth, agente chargee de 1'execution des arretes municipaux P.Eng., By-law Enforcement Officer. et revise par Amy Poffenroth, ing.,une agente chargee de 1'execution des arretes municipaux. Remedy or remedies required: The owner is to Mesure(s) a prendre : Le proprietaire doit restaurer remedy the conditions by connplying with the required les conditions en se conformant aux recommandations remedial actions of the aforementioned inspection report du rapport d'inspection susmentionne et d'amener le and bring the building into compliance with the batiment en conformite avec 1'Arrete. aforesaid By-law. In the event that the owner does not remedy the Dans 1'eventualite que le proprietaire ne remediait pas condition of the building in the time prescribed by this le batiment dans le temps prescrit par le present avis Notice to Comply, the building may be demolished as de confornute, le batiment pourra etre demoli comme the corrective action to address the hazard to the safety mesure corrective compte tenu qu'il represente un of the public. danger pour la securite du public. In the event of demolition, all debris and items related to Dans 1'eventualite de demolition, tous les d�bris et the demolished building will be disposed of as the autres items relie a la demolition du batiment seront conective action to address the hazard to the safety of disposes comme mesure corrective dans le but de the public. remedier le danger pour la securite du public. The aforementioned remedial actions relating to the Les mesures correctives susmentionnees relativement demolition of the building and the disposal of debris and a la demolition du batiment et la disposition des debris items do not include the carry-out clean-up, site et autres items ne comprennent pas le nettoyage, la rehabilitation, restoration of land, premises or personal remise en etat des lieux, des terrains ou des biens property or other remedial action in order to control or personnels ou toute autre mesure corrective dans le reduce, eliminate the release, alter the manner of release but de controler ou de reduire, d'eliminer le or the release of any contaminant into or upon the deversement, de modifier le mode de deversement ou environment or any part of the environment. le deversement d'un polluant dans ou sur 1'environnement ou toute partie de 1'environnement. 132 Date by which the remedy or remedies must occur:� Date a laquelle la ou les mesures doivent etre prisesi : a) The dennolition of the building and its clean-up a) La demolition du batiment et le nettoyage and related remedies must be complete, or plans doivent etre completes, ou a laquelle les plans and pernlit applications for repair related et demande de permis pour les mesures des remedies, must be submitted: within 45 days of reparations, doivent etre soumises, dans les being served with the Notice to Comply. 45 jours qui suivent la signification de 1'avis de conformite. b) The repair-related remedies must be starting b) Les reparations reliees aux mesures doivent with 15 days of the issuance of a building etre prises dans les 15 jours suivant la pernnit for repair work and complete within 120 delivrance d'un permis de construction et days of being served with the Notice to Comply, completees dans les 120 jours qui suivent la signification de 1'avis de conformite. Date by which notice tnay be appealed: Within 14 Date a laquelle un appel de 1'avis peut etre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de 1'avis de conformite. Process to appeal: The owner may within 14 days after Processus d'appel : Le proprietaire peux dans les 14 having been served with this Notice to Comply, send a jours qui suivent la notification de 1'avis de Notice of Appeal by registered mail to the Assistant conforrnite, envoye un avis d'appel par courrier Common Clerk of The City of Saint John, City Hall — recommande au greffier adjoint de la municipalite, a 8"' Floor, 15 Market Square, Saint John, New The City of Saint John, Edifice de 1'hotel de ville, 8e Brunswick, E2L 4L1. etage, 15 Market Square, Saint John, Nouveau- Brunswick, E2L 4L1. Potential penalty for non-compliance within Penalite possible pour non-conformite dans le delai specified time:z Subparagraph 190.03(1) of the prescritz : Le paragraphe 190.03(1) de la Loi sur les Municipalities Act states that a person who fails to municipalites prevoit quiconque onnet de se conformer comply with the terms of the Notice to Comply given aux exigences formulees dans un avis de conformite under Section 190.011 of the said Act, commits an notifie aux ternies de 1'article 190.011 de ladite loi, offence that is punishable under Part II of the Provincial commet une infraction qui est punissable en vertu de Offences Procedure Act as a category F offence. la Partie II de la Loi sur la procedure applicable au.x infractions provinciales a titre d'infraction de la classe F. Where an offence under paragraph 190.03(1) continues Lorsqu'une infraction prevue au paragraphe 190.03(1) for more than one day, the minimum fine that may be se poursuit pendant plus d'une journee, 1'amende imposed is the minimuxn fine set by the Provincial minimale qui peut etre imposee est 1'amende Offences Procedure Act for a category F offence minimale prevue par la Loi sur la procedure multiplied by the number of days during which the applicable aux infractions provinciales pour une offence continues pursuant to subparagraph infraction de la classe F multipiiee par le nombre de 190.03(1.2)(b)(i). jours pendant lesquels 1'infraction se poursuit conformement a 1'alinea 190.03(1.2)(b)(i). MunicipaliTy's authority to undertake repairs or Pouvoir de la municipalite d'entreprendre les remedy:s Subparagraph 190.04(1)(b) of the reparations ou de prendre les mesures3 : Municipalities Act states that if a Notice to Comply has Conformement a 1'alinea 190.04(1)(b) de la Loi sur been given under section 190.011 of the said Act and les municipalites, si un avis de conformite a ete that an owner or occupier does not comply with the signifie aux termes de 1'article 190.011 de ladite loi et, Notice to Comply, as deemed conf`umed or as confirmed que le propri.etaire ou 1'occupant ne se conforme pas a or modified by a committee of council or a judge under cet avis de confornute dans le delai imparti et tel qu'il section 190.021 of the said Act, within the time set out est repute confirme ou tel qu'il est confirme ou in the Notice to Comply, the municipality may, cause modifie par un comite du conseil ou par un juge en the premises of that owner or occupier to be cleaned up vertu de 1'article 190.021 de ladite loi, la municipalite or repaired, or cause the building of that owner or peut faire nettoyer ou reparer les lieux de ce occupier to be repaired or demolished, and the cost of proprietaire ou de cet occupant ou de faire reparer ou carrying out such work, including any related charge or demolir la propriete de ce proprietaire ou de cet fee, is chargeable to the owner or occupier and becomes occupant, et les frais relatifs a 1'execution de ces a debt due to the municipality. travaux, y compris toute redevance ou tout droit afferent, sont a la charge du proprietaire ou de 1'occupant et deviennent une creance de la municipalite. 133 Dated at Saint John the�day of April, 2013. Fait a Saint John le_avril, 2013. Municipality: The City of Saint John Municipalite : The City of Saint John Signature of Municipal Officer: Signature de la representante municipale: / (�y�� Municipal Officer's Contact information: Coordonnees de la representante municipale : Name: Pamela Bentley Nom : Pamela Bentley Mailing address: Adresse postale: Buildings and Inspection Services Department Departement aux services d'inspection et des batiments The City of Saint John The City of Saint John 15 Market Square 15 Market Square City Hall Building, 10�''Floor Edifice de 1'hotel de ville, l0e etage P. O. Box 1971 Case postale 1971 Saint John,New Brunswick Saint John(Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: (506) 658-2911 Telephone : (506) 658-2911 Telecopier: (506) 632-6199 Telecopieur : (506) 632-6199 Email: pamela.bentley@saintjohn.ca Courriel: pamela.bentley@saintjohn.ca � Seal of municipalit � � Sceau de la municipalite , � xr �� ' �,�-:.�;�+�,ii �1�p(•.e�,�r. Notes: oFO�`�''��,�" l Notes : 1. All appropriate permits mus`C° o tained and all relevant 1. Tous les permis prescrits doivent etre obtenus et toute la legislation must be complied with in the course of carrying out the legislation pertinente doit etre respectee,pendant 1'execution de la required zemedial action. mesure de recours. 2. Payment of the fine does not alleviate the obligation to comply 2. Le paiement de 1'amende n'annule pas 1'obligation de respecter with the by-law,standard or notice to comply. 1'anet�,la nonne ou 1'avis de conformit8. 3. Costs become a debt due to the municipality and may be added to 3. Les couts deviennent une dette envers la municipalite et peuvent the joint municipal and provincial Real Property Assessment and Tax etre ajoutes a I'avis d'evaluation et d'impot foncier municipa] et Notice. provincial. 134 l hereby certify that this document�s a true copy of the INSPECTION REPORT original. Schedule "A" Dated at Saint John, 67 Fallsview Avenue this=day of Saint John,New Brunswick � i� 20�3 � PID# 55054746 �' ,,.��'1-f' Inspection Date: March 28, 2013 ` Standards Officer: Pamela Bentley Standards Officer Introduction Inspections of the property revealed that the two-storey warehouse on the premise is structurally unsound and dilapidated. The building is a hazard to the safety of the public for these reasons. Discussion The building is not in compliance with the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "By-law"). Structurally Unsound and Dilapidated Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building is a hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength for the following reasons: 1. The building is not structurally sound. The building's exterior walls are not plumb and the footings along the front and sides of the building have moved and rotated away from the exterior walls of the building. This has left the exterior walls along the front and sides unsupported and the building has shifted and buckled in several locations. Windows at the building are broken and the cause may potentially be due to stresses created from the shifting of the building. The skirting materials along the front and left sides of the building have fallen away creating large holes for easy entry into the building. Through this means, it was observed that the ground floors are excessively sloping and there axe holes in the floors where the floor boards have been removed. The drop to the sub-grade level is at least 1.3-1.5 metres. The structural elements of the building, including the beams and posts, are no longer supported on the footings that are positioned along the front and side walls as the footings have shifted and rotated. Without repair to the footings, and repositioning of the staructural members on the footings for proper load transfers, the building will continue to shift and eventually collapse. The building has power and the movement of the building may cause strain on the lines that electrify the building. 2. The building is dilapidated to the extent that it poses a danger to public safety. Many of the building's windows are broken and there is loose glass hangirig in the frames. Some of the window panes are missing and the exterior wood sheathing at the top right corner of the building is missing, leaving a large hole at the front of the building. 1 135 Additionally, the structure's roof is in very poor condition and there are additional holes and openings into the building where the roof has rotted away. These openings in the roof and the exterior walls are permitting water and the elements to enter into the building and allowing it to deteriorate at an accelerated rate. The overall condition of the building is one of neglect. The skirting at the front and sides of the building has fallen away and it is easy to gain entry to the building. The large holes in the floor and the excessively sloping floors and shifting supporting members of the building make entry to the structure unsafe. Anyone gaining access to the building or in close proximity to the building is at danger to their personal safety. 3. The building is insufficiently monitored. Staff has been able to gain entry to the building on at least two inspections due to the large holes at the front and sides of the building. No attempts to keep the building secure have been made. Required Remedial Actions The owner must comply with one of the two options stated below: Option 1: Remedy the conditions of the building through all repair and remedial actions as follows: 1. The building must be completely repaired in accordance with the Saint John Building By-law and the Zoning By-law. 2. The building must be maintained, kept secure, and monitored on a routine basis. 3. Within 30 days of service of the Notice to Comply, a report from a qualified engineer, detailing the repair plan for the building, must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department") for review and approval. This plan should also include a schedule for the work that is to be carried out. The repaired building must meet the National Building Code of Canada (2005) as well as other applicable codes. 4. The detailed plan, including schedules and reports, must be approved by the Department prior to commencing repair work. This work must be complete within 120 days of service of the Notice to Comply. 5. A building permit must be obtained for any and all applicable work prior to coznmencing said work from the City of Saint John in order to comply with the Saint John Building By-law, By-law Number C.P. 141 and amendments thereto (the"Saint,Iohn Building By-law"). Option 2: Demolition of the building and cleanup of all debris on the premise by complying with all the remedial actzons as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By-law. 3. The area of the demolished building must be cleared of the debris and must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by-laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 2 136 4. The property must be in compliance with all applicable by-laws, acts and regulations. Prepared by: ��.�'��- � / / � ��3 Pamela Bentley, P.Eng. Date Technical Services Engineer Growth and Development Services Reviewed by: � — v � Amy Poffe , P. Eng., MBA � ( ' �� Date Building Inspector Acting Commissioner Growth and Development Services 3 137 NOTICE OF APPEAL AVIS D'APPEL FORM 1 FORMULE 1 (Municipalities Act, R.S.N.B. 1973, (Loi sur les municipalites, L.R.N.-B. de 1973, c. M-22, s.190.021(1)) ch. M-22, par. 190.021(1)) File No.: This��:�u'd�ssier41 '�Y� �efe�tit� ;- ��, t�ti, a,��r�a�i►t of �,��i il��1� ,ybi-�' BETWEEN : '�"` �` ��y��'_ �t the Ci � S�ira�t�'c7; ;-s, �w!3runswick �f � the.�.�`� da of ��l � Y �/. ��,�,-� ,��. �-I �-f��-c;��.t � , commjss,one�c�f��t{�, � � pAf�t�L�t�l� Fi B�NTLEY �UMC�+!iS�i`�1VE=�.QF pATHS Appellant(s) MY COMMiSS10� EXPtRES ' DECEMBER 31S�r, Z�,�pelant(s), - and - - et- THE CITY OF SA1NT JOHN, THE CITY OF SA1NT JOHN, Respondent. Intimee. Parcel Identifier : PID # Numero d'identification de la parcelle : #NID Parcel Address: Adresse de la parcelle : Owner(s) or Occupier(s): Proprietaire(s) ou occupant(s) : Name: Nom : Address: Adresse : Telephone: Telephone: Name: Nom : Address: Adresse : Telephone: Telephone: 138 - 2 - The above named appellant(s) is (are) not satisfied L'appelant(s) susnomme(s) n'accepte(nt) pas les with the terms and conditions set out in the notice modalites ou les conditions qui y sont enonces dans that has been given under section 190.011 of the 1'avis qui a ete notifie aux termes de 1'article 190.011 de Municipalities Act and appeals to the Saint John la Loi sur les municipalites et fait appel au Comite Substandard Properties Appeal Committee. d'appel des proprietes inferieures aux normes de Saint John. The appellant's grounds for this appeal are as follows Les motifs d'appel de 1'appelant(s) dans le present appel (set out the grounds clearly but bYiefly): sont les suivants (enoncer les motifs de fa�on claire et concise) : Dated at the day of Fait a le , 2013. 2013. Signature of owner or occupier Signature du proprietaire ou 1'occupant The appellant(s) intends to proceed in the English ❑ L'appelant(s) a (ont) 1'intention d'utiliser la langue or French 0 language (Please check the appropriate fran�aise ❑ ou anglaise 0 (Veuillez cocher la case box). appropt-iee). Please forward your Notice of Appeal by registered Veuillez faire pat-venir votre Avis d'appel par courrier mail to the clerk of The City of Saint John within �ecommande au secretaire de The City of Saint John fourteen (I4) days after having been given the notice dans les quatorze (I4)jours qui suivent la notification at the following address: de l'avis a l'adYesse suivante : Common Clerk's Office Bureau du greffier communal 15 Market Square, City Hall Building, 8th Floor 15 Market Square, Edifice de 1'hotel de ville, 8e etage P. O. Box 1971 Case postale 1971 Saint John, New Brunswick Saint John(Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: 506-658-2862 Telephone: 506-658-2862 Telecopier: 506-674-4214 Telecopieur: 506-674-4214 Notes: Notes : 1. A notice that is not appealed within fourteen (14) 1. Un avis dont il n'est pas interjete appel dans les days after having been given the notice shall be quatorze (14)jours qui suivent la notification de 1'avis deemed to be confirmed. est reputee confirme. 139 - 3 - 2. Or� an appeal, the Saint John Substandard 2. Lors d'un appel, le Comite d'appel des proprietes PropeYties Appeal Committee shall hold a hearing inferieures aux normes de Saint John doit tenir, sur le into the matter at which the owner(s) or occupier(s) point en litige, une audience au cours de laquelle le(s) bringing the appeal has (have) a right to be heard and proprietaire(s) ou 1'occupant(s) qui interjette(nt) appel a may be represented by counsel. (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. On an appeal, the Saint John Substandard 3. Lors d'un appel, le Comite d'appel des proprietes PropeYties Appeal Comfnittee may confirm, modify inferieuYes aux normes de Saint John peut confirmer, or rescind the notice or extend the time for complying modifier ou annuler 1'avis ou proroger le delai pour s'y with the notice. conformer. 4. The Saint John SubstandaYd Properties Appeal 4. Le Comite d'appel des pYOprietes inferieures aux Committee shall provide a copy of its decision to the noYmes de Saint John doit fournir une copie de sa owner(s) or occupier(s) of the premises, building or decision au(x) proprietaire(s) ou a 1'occupant(s) des structure who brought the appeal within fourteen lieux, du batiment ou de la construction qui lui a(ont) (14) days after making its decision. interjete appel dans les quatorze (X4) jours suivant la date a laquelle il a rendu sa decision. 5. The owner(s) or occupier(s) provided with a copy 5. Le(s) proprietaire(s) ou 1'occupant(s) a qui une copie of a decision from the Saint John Substandard d'une decision a ete fournie par le Comite d'appel des Properties Appeal Committee may appeal the proprietes inferieures aux normes de Saint John decision to a judge of The Court of Queen's Bench of peut(vent), dans les quatorZe (14) jours qui suivent, New Brunswick within fourteen (14) days after the interjeter appel de la decision devant un juge de la Cour copy of the decision was provided to the owner(s) or du Banc de la Reine du Nouveau-Brunswick au motif occupier(s) on the grounds that (a) the procedure que (a) la demarche a suivre en vertu de la Loi sur les required to be followed by the Municipalities Act was municipalites n'a pas ete suivie, ou (b) la decision est not followed, or (b) the decision is patently manifestement deraisonnable. unreasonable. 140 CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN 1N THE MATTER OF THE BUILDING THAT IS LOCATED AT 67 FALLSVIEW AVENUE, SAINT JOHN, N.B. ( PID number 55054746) AFFIDAVIT OF SERVICE I, JASON WAYE, of Quispamsis,N.B., Make Oath And Say As Follows: l. I am. employed by The City of Saint John in its Buildings and Inspection Services Department. I have personal knowledge of the matters herein deposed except where otherwise stated. � 2. On :(�,,'�< < �( .�c:� 3 , at approximately / �`/.� ('�'1 ., I posted a copy of the attached NOTICE TO COMPLY, marked hereto as Exhibit "A", and a copy of the attached NOTICE OF APPEAL, marked hereto as Exhibit"B", to the front door of the building that is located at �; � ,!`,a //,� ,C�:� /'I�,�:_� e , Saint John, N.B. Sworn To before me at the City of Saint John, N.B., on the � I day of /�i� , 2013 �) . L��i i C�C��- ��J I�?�L i��N'd � ' _. r,___. Pamela Bentley % - -:, � � , ... , , .._i_ �, ...,. ... _. ....:�! °.. <- . . �., . 141 inis rs �xhrhit "'f-�;� fi ,- �� '' , s�;,i�t�f . x�±�:. PAMELAM M �ENTLEY - .�� <.L,��-� ��1�� COMMISSIONER��OATHS Sworn before me at t#�e City of MY COMMISSION EXPIRES Saint John, Nevy grunswick DECEMBER 31ST,2013 t�e�� day�f r,� � f.� �'�'!—'�' �-�s'�---� �� FORM 1 ro�,lr -�-'-`=--`�:!f�'�.� ��'��n3�r�s � NOTICE TO COMPLY AVIS DE CONFORMITE , (Municipalities Act,R.S.N.B. 1973, (Loa sur les municipalites,L.R.N.-B. de 1973, c.M-22, s.190.01(3)) ch.M-22,par. 190.01(3)) Parcel Identifier: 55054746 Numero d'identification de la parcelle : 55054746 Address: 67 Fallsview Avenue, Saint John, New Adresse : 67, avenue Fallsview, Saint John,Nouveau- Brunswick Brunswick Owner(s) or Occupier(s): Proprietaire(s) ou occupant(s) : Name: 057305 N.B. Ltd. Nom : 057305 N.B. Ltd. Address: 128 Queen Street West, Saint John, New Adresse : 128, rue Queen ouest, Saint John, Brunswick, E2M 2C6 Nouveau-Brunswick, E2M 2C6 Municipality issuing notice: The City of Saint John Municipalite signifiant I'avis : The City of Saint John By-law contravened: Saint John Unsightly Premises Arrete enfreint :Arrete relatif aux lieux inesthetiques and Dangerous Buildings and Stf-uctures By-Law, By- et aux batiments et constructions dangereux de Saint law Number M-30 and amendments thereto (the "By- John, Arrete numero M-30, ainsi que ses �, a�' �• modifications ci-afferentes (1' «Arrete»). Provision(s) contravened: Subparagraph 190.01(2) of Disposition(s) enfreinte(s) : Le paragraphe 190.01(2) the Municipalities Act, and amendments thereto. de la Loi sur les municipalites, ainsi que les modifications afferentes. Description of condition(s): The building has become a Description de la (des} condition(s) : Le batiment est hazard to the safety of the public by reason of devenu dangereux pour la securite du public du fait de dilapidation and unsoundness of structural strength. The son delabrement et de son manque de solidite. Les conditions of the building is described in Schedule "A", conditions du batiment sont decrites a 1'annexe «A», a true copy of the inspection report dated April 4, 2013 une copie conforme du rapport d'inspection en date du prepared by Pamela Bentley, P. Eng., By-law 4 avril 2013 et prepare par Pamela Bentley, ing., une En£orcement Officer and reviewed by Amy Poffenroth, agente chargee de 1'execution des arretes municipaux P.Eng., By-law Enforcement Officer. et revise par Amy Poffenroth, ing., une agente chargee de 1'execution des arretes municipaux. Remedy or remedies required: The owner is to Mesure(s) a prendre : Le proprietaire doit restaurer remedy the conditions by complying with the required les conditions en se conformant aux recommandations remedial actions of the aforementioned inspection report du rapport d'inspection susmentionne et d'amener le and bring the building into compliance with the batiment en conformite avec 1'Arrete. aforesaid By-law. In the event that the owner does not remedy the Dans 1'eventualite que le proprietaire ne remediait pas condition of the building in the time prescribed by this le batunent dans le temps prescrit par le present avis Notice to Comply, the building may be demolished as de conformite, le batiment pourra etre demoli coxnme the corrective action to address the hazard to the safety mesure corrective compte tenu qu'il represente un of the public. danger pour la securite du public. In the event of demolition, all debris and items related to Dans 1'eventualite de demolition, tous les debris et the demolished building will be disposed of as the autres items relie a la demolition du batiment seront corrective action to address the hazard to the safety of disposes comme mesure corrective dans le but de the public. remedier le danger pour la securite du public. The aforementioned remedial actions relating to the Les mesures correctives susmentionnees relativement demolition of the building and the disposal of debris and a la demolition du batiment et la disposition des debris items do not include the carry-out clean-up, site et autres items ne comprennent pas le nettoyage, la rehabilitation, restoration of land, premises or personal remise en etat des lieux, des terrains ou des biens property or other remedial action in order to control or personnels ou toute autre mesure corrective dans le reduce, eliminate the release, alter the manner of release but de controler ou de reduire, d'eliminer le or the release of any contaminant into or upon the deversement, de modifier le mode de deversement ou environment or any part of the environment. le deversement d'un polluant dans ou sur 1'environnement ou toute partie de 1'environnement. 142 Date by which the remedy or remedies must occur: � Date a laquelle la ou les mesures doivent etre prisesi : a) The demolition of the building and its clean-up a) La demolition du batiment et le nettoyage and related remedies must be complete, or plans doivent etre completes, ou a laquelle les plans and permit applications for repair related et demande de permis pour les mesures des remedies, must be submitted: within 45 days of reparations, doivent etre soumises, dans les being served with the Notice to Comply. 45 jours qui suivent la signification de 1'avis de confornute. b) The repair-related remedies must be starting b) Les reparations reliees aux mesures doivent with 15 days of the issuance of a building etre prises dans les 15 jours suivant la permit for repair work and complete within 120 delivrance d'un permis de construction et days of being served with the Notice to Comply. completees dans les 120 jours qui suivent la signification de 1'avis de conformite. Date by which notice may be appealed: Within 14 Date a laquelle un appel de 1'avis peut etre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de 1'avis de conformite. Process to appeal: The owner may within 14 days after Processus d'appel : Le proprietaire peux dans les 14 having been served with this Notice to Comply, send a jours qui suivent la notification de 1'avis de Notice of Appeal by registered mail to the Assistant confornnite, envoye un avis d'appel par courrier Common Clerk of The City of Saint John, City Hall — recommande au greffier adjoint de la municipalite, a 8�'' Floor, 15 Market Square, Saint John, New The City of Saint John, Edifice de 1'hotel de ville, 8e Brunswick,E2L 4L1. etage, 15 Market Square, Saint John, Nouveau- Brunswick, E2L 4L1. Potential penalty for non-compliance within Penalite possible pour non-conformite dans le delai speci�ed time:2 Subparagraph 190.03(1) of the prescritz : Le paragraphe 190.03(1) de la Loi sur les Municipalities Act states that a person who fails to municipalites prevoit quiconque omet de se confonner comply with the terms of the Notice to Comply given aux exigences formulees dans un avis de conformite under Section 190.011 of the said Act, commits an notifie aux termes de 1'article 190.011 de ladite loi, offence that is punishable under Part II of the Provincial commet une infraction qui est punissable en vertu de Offences Procedure Act as a category F offence. la Partie II de la Loi sur la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Where an offence under paragraph 190.03(1) continues Lorsqu'une infraction prevue au paragraphe 190.03(1) for more than one day, the rzunimum fine that may be se poursuit pendant plus d'une journee, 1'amende imposed is the minimum fine set by the Provincial minimale qui peut etre imposee est 1'amende Offences Procedure Act for a category F offence minimale prevue par la Loi sur la procedure multiplied by the number of days during which the applicable aux infractions provinciales pour une offence continues pursuant to subparagraph infraction de la classe F multipliee par le nombre de 190.03(1.2)(b)(i). jours pendant lesquels 1'infraction se poursuit conformement a 1'alinea 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or Pouvoir de la municipalite d'entreprendre les remedy:s Subparagraph 190.04(1)(b) of the reparations ou de prendre les mesures3 : Municipalities Act states that if a Notice to Comply has Conformement a 1'alinea 190.04(1)(b) de la Loi sur been given under section 190.011 of the said Act and les municipalites, si un avis de conformite a ete that an owner or occupier does not comply with the signifie aux termes de 1'article 190.011 de ladite loi et, Notice to Comply, as deemed confirmed or as confirmed que le proprietaire ou 1'occupant ne se conforme pas a or modified by a committee of council or a judge under cet avis de conformite dans le delai imparti et tel qu'il section 190.021 of the said Act, within the time set out est repute confume ou tel qu'il est conf'ume ou in the Notice to Comply, the municipality may, cause modifie par un comite du conseil ou par un juge en the premises of that owner or occupier to be cleaned up vertu de 1'article 190.021 de ladite loi, la municipalite or repaired, or cause the bui.lding of that owner or peut faire nettoyer ou reparer les lieuY de ce occupier to be repaired or demolished, and the cost of proprietaire ou de cet occupant ou de faire reparer ou carrying out such work, including any related charge or demolir la propriete de ce proprietaire ou de cet fee, is chargeable to the owner or occupier and becomes occupant, et les frais relatifs a 1'execution de ces a debt due to the municipality. travaux, y compris toute redevance ou tout droit afferent, sont a la charge du proprietavre ou de 1'occupant et deviennent une creance de la municipalite. 143 Dated at Saint John the 0 day of April, 2013. Fait a Saint John le_avril, 2013. Municipality: The City of Saint John Municipalite : The City of Saint John Signature of Municipal Officer: Signature de la representante municipale: 9 ��.�- �� Municipal Officer's Contact information: Coordonnees de la representante municipale : Name: Pamela Bentley Nom : Pamela Bentley Mailing address: Adresse postale: Buildings and Inspection Services Department Departement aux services d'inspection et des batiments The City of Saint John The City of Saint John 15 Market Square 15 Market Square City Hall Building, 10'�Floor Edifice de 1'hotel de ville, l0e etage P. O. Box 1971 Case postale 1971 Saint John,New Brunswick Saint John(Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: (506) 658-2911 Telephone : (506) 658-2911 Telecopier: (506) 632-6199 Telecopieur ; (506) 632-6199 Email: pamela.bentley@saintjohn.ca Courriel: pamela.bentley@saintjohn.ca T'�� Seal of municipalit � � Sceau de la municipalite �A, � ,,'�J� >. �'J , ,.- _ _ � vy,.,.�;�;, Notes: o�?��,,;,`,��-r%!� Notes: 1. All appropriate permits mus ° o tained and all relevant 1. Tous les permis prescrits doivent etre obtenus et toute la legislation must be complied with in the course of canying out the legislation pertinente doit etre respectee,pendant I'execution de la required remedial action. mesure de recours. 2. Payment of the fine does not alleviate the obligation to comply 2. Le paiement de 1'amende n'annule pas 1'obligation de respecter with the by-law,standard or notice to comply. I'arrete,la norme ou 1'avis de conformite. 3. Costs become a debt due to the municipality and may be added to 3.Les couts deviennent une dette envers la municipalite et peuvent the joint municipal and provincial Real Property Assessment and Tax etre ajoutes a 1'avis d'evaluation et d'impot foncier municipal et Notice. provincial. 144 1 hereby certify that th�s document is a true copy of the INSPECTION REPORT original. Schedule "A" Dated at Saint John, 67 Fallsview Avenue this � day of Saint John,New Brunswick � i 20�, PID# 55054746 � Inspection Date: March 28, 2013 ` � Standards Officer: Pamela Bentley Standards Officer Introduction Inspections of the property revealed that the two-storey warehouse on the premise is structurally unsound and dilapidated. The building is a hazard to the safety of the public for these reasons. Discussion The building is not in compliance with the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "By-law"). Structurally Unsound and Dilapidated Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building is a hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength for the following reasons: 1. The building is not structurally sound. The building's exterior walls are not plumb and the footings along the front and sides of the building have moved and rotated away from the exterior walls of the building. This has left the exterior walls along the front and sides unsupported and the building has shifted and buckled in several locations. Windows at the building are broken and the cause may potentially be due to stresses created from the shifting of the building. The skirting materials along the front and left sides of the building have fallen away creating large holes for easy entry into the building. Through this means, it was observed that the ground floors are excessively sloping and there axe holes in the floors where the floor boards have been removed. The drop to the sub-grade level is at least 1.3-1.5 metres. The structural elements of the building, including the beams and posts, are no longer supported on the footings that are positioned along the front and side walls as the footings have shifted and rotated. Without repair to the footings, and repositioning of the stnzctural members on the footings for proper load transfers, the building will continue to shift and eventually collapse. The building has power and the movement of the building may cause strain on the lines that electrify the building. 2. The building is dilapidated to the extent that it poses a danger to public safety. Many of the building's windows are broken and there is loose glass hanging in the frames. Some of the window panes are missing and the exterior wood sheathing at the top right corner of the building is missing, leaving a large hole at the front of the building. 1 145 Additionally, the structure's roof is in very poor condition and there are additional holes and openings into the building where the roof has rotted away. These openings in the roof and the exterior walls are permitting water and the elements to enter into the building and allowing it to deteriorate at an accelerated rate. The overall condition of the building is one of neglect. The skirting at the front and sides of the building has fallen away and it is easy to gain entry to the building. The large holes in the floor and the excessively sloping floors and shifting supporting members of the building make entry to the structure unsafe. Anyone gaining access to the building or in close proximity to the building is at danger to their personal safety. 3. The building is insufficiently monitored. Staff has been able to gain entry to the building on at least two inspections due to the large holes at the front and sides of the building. No attempts to keep the building secure have been made. Required Remedial Actions The owner nnust comply with one of the two options stated below: Option 1: Remedy the conditions of the building through all repair and remedial actions as follows: l. The building must be completely repaired in accordance with the Saint John Building By-law and the Zoning By-law. 2. The building must be maintained, kept secure, and monitored on a routine basis. 3. Within 30 days of service of the Notice to Comply, a report from a qualified engineer, detailing the repair plan for the building, must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department") for review and approval. This plan should also include a schedule for the work that is to be carried out. The repaired building must meet the National Building Code of Canada (2005) as well as other applicable codes. 4. The detailed plan, including schedules and reports, must be approved by the Department prior to commencing repair work. This work must be complete within 120 days of service of the Notice to Comply. 5. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By-law, By-law Number C.P. 101 and amendments thereto (the "Saint John Building By-law"). Option 2: Demolition of the building and cleanup of all debris on the premise by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By-law. 3. The area of the demolished building must be cleared of the debris and must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by-laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris,must be provided to the Department. 2 146 4. The property must be in compliance with all applicable by-laws, acts and regulations. Prepared by: �-��e�� / � . I � z�� Pamela Bentley, P.Eng. Date Technical Services Engineer Growth and Development Services Reviewed by: � P•°C-�-�t� ' � i l . �/� Amy Poffe , P. Eng., MBA Date Building Inspector Acting Coxnmissioner Growth and Development Services 3 147 NOTICE OF APPEAL AVIS D'APPEL FORM 1 FORMULE 1 (Municipalities Act, R.S.N.S. 1973, (Loi sur les municipalites, L.R.N.-B. de 1973, c. M-22, s.190.021(1)) ch. M-22, par. 190.021(1)) File No.: N°du dossier : BETWEEN : ENTRE : This is Exhibit `�g" Refer� to in the A�Fidavit of .J C't.5 . 1.(,�. .c. , � Sworn before me at tH� City ofi � #he._.I� day of � . L013 �C�- 6�1�1(��R- I�-�� r Commissianer of Oaths Appellant(s), Appelant(s), - and - - et- �o M�ssj�RgENTLEY MY�pMMISSlO �F QATHS ��MBER 31STN20?3�RES THE CITY OF SAINT JOHN, THE CITY OF SAINT JOHN, Respondent. Intimee. Parcel Identifier : PID # Numero d'identification de la parcelle : #NID Parcel Address: Adresse de la parcelle : Owner(s) or Occupier(s): Proprietaire(s) ou occupant(s) : Name: Nom : Address: Adresse : Telephone: Telephone: Name: Nom : Address: Adresse : Telephone: Telephone: 148 - 2 - The above named appellant(s) is (are) not satisfied L'appelant(s) susnomme(s) n'accepte(nt) pas les with the terms and conditions set out in the notice modalites ou les conditions qui y sont enonces dans that has been given under section 190.011 of the 1'avis qui a ete notifie aux termes de 1'article 190.011 de Municipalzties Act and appeals to the Saint John la Loi sur les municipalites et fait appel au Comite Substandard Properties Appeal Committee. d'appel des proprietes inferieures aux normes de Saint John. The appellant's grounds for this appeal are as follows Les motifs d'appel de 1'appelant(s) dans le present appel (set out the grounds cleaYly but briefly): sont les suivants (enoncer les motifs de fa�on claiYe et concise) : Dated at the day of Fait a le , 2013. 2013. Signature of owner or occupier Signature du proprietaire ou 1'occupant The appellant(s) intends to proceed in the English ❑ L'appelant(s) a (ont) 1'intention d'utiliser la langue or French ❑ language (Please check the appropriate fran�aise ❑ ou anglaise ❑ (Veuillez cocher la case box). appropriee). Please fonvard youY Notice of Appeal by registered Veuillez faire parvenir votre Avis d'appel par courrier mail to the clerk of The City of Saint John within recommande au secretaire de The City of Saint John fourteen (14) days afteY having been given the notice dans les quato�ze (l4)jours qui suivent la notification at the following address: de l'avis a l'adre,sse suivante : Common Clerk's Office Bureau du greffier communal 15 Market Square, City Hall Building, 8th Floor 15 Market Square, Edifice de 1'hotel de ville, 8e etage P. O. Box 1971 Case postale 1971 Saint John, New Brunswick Saint John (Nouveau-Brunswick) E2L 4L1 E2L 4L1 Telephone: 506-658-2862 Telephone: 506-658-2862 Telecopier: 506-674-4214 Telecopieur: 506-674-4214 Notes: Notes : 1. A notice that is not appealed within fourteen (14) 1. Un avis dont il n'est pas interjete appel dans les days after having been given the notice shall be quatorze (14)jours qui suivent la notification de 1'avis deemed to be confirmed. est reputee confirme. 149 - 3 - 2. On an appeal, the Saint John Substandard 2. Lors d'un appel, le Comite d'appel des proprietes Properties Appeal Comnzittee shall hold a hearing infeYieures aux normes de Saint ,7ohn doit tenir, sur le into the matter at which the owner(s) or occupier(s) point en litige, une audience au cours de laquelle le(s) bringing the appeal has (have) a right to be heard and proprietaire(s) ou 1'occupant(s) qui interjette(nt) appel a may be represented by counsel. (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. On an appeal, the Saint John Substandard 3. Lors d'un appel, le Comite d'appel des proprietes Properties Appeal Committee may confirm, modify inferieures aux nornies de Saint John peut confirmer, or rescind the notice or extend the time for complying modifiez- ou annuler 1'avis ou proroger le delai pour s'y with the notice. conformer. 4. The Saint John SubstandaYd Properties Appeal 4. Le Comite d'appel des proprietes inferieures aux Committee shall provide a copy of its decision to the noYmes de Saint John doit fournir une copie de sa owner(s) or occupier(s) of the prennises, building or decision au(x) proprietaire(s) ou a 1'occupant(s) des structure who brought the appeal within fouYteen lieux, du batiment ou de la construction qui lui a(ont) (14) days after making its decision. interjete appel dans les quatorZe (14) jours suivant la date a laquelle il a rendu sa decision. 5. The owner(s) or occupier(s) provided with a copy 5. Le(s) proprietaire(s) ou 1'occupant(s) a qui une copie of a decision from the Saint John SubstandaYd d'une decision a ete fournie par le Comite d'appel des PropeYties Appeal Committee may appeal the pYOprietes infe�ieures aux normes de Saint John decision to a judge of The Court of Queen's Bench of peut(vent), dans les quatorze (I4) jours qui suivent, New Brunswick within fourteen (I4) days after the interjeter appel de la decision devant un juge de la Cour copy of the decision was provided to the owner(s) or du Banc de la Reine du Nouveau-Brunswick au motif occupier(s) on the grounds that (a) the procedure que (a) la demarche a suivre en vertu de la Loi sur les required to be followed by the Municipalities Act was municipalites n'a pas ete suivie, ou (b) la decision est not followed, or (b) the decision is patently manifestement deraisonnable. unreasonable. 150 _ ,,, s, ;-�' L� � 67 Fallsview Avenue :-� ' � r �� , � �' v - � --�-- --- ,�k �a� �� • �i � � - __. _ �.�_ ... � _ _ _ ` ` {rr �j r(j !i ^��Y„r��' � '. 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May 28, 2013 67 Fallsview Avenue Photo 10' , __.._ --- - � �� .� � � � � �� . �� ,�' c . ..� (/JF�� "4 /�s�~` " � May 13, 2013 �r'1�� '�``;(�� a;... - ; I Iis Worship Mayar Mcl K.Norton ��,�,��,��}��, and Members of Common Council Your Worship and Members of Common Council: SUBJECT: Carc Service Review Summary of Results and Implcmentation Plan PURPOSE The purpose of this rcport is to provide a summary of results achieved in year one of the Core Scrvice Rcvicw prepared by City staff. Thc final report prepared by Performance Concepts, the externa] consultant, is attached for Council's reference. A high-level implementation plan of core service revicw recoinmendations will also be presented. Recommendations from the consultant's report have been rcviewed by City staff, ensuring that thc implementation plan is feasible with current resources. Implementation objectives have been identified with projccted milestone completion dates. The intention is to have respective service areas present a more detailed implernentation plan on specific recommendations at subsequent Council meerings. SUMMARY Ol+CORE SERVICE REViEW(YEAR ONE� RESULTS The City exnbarked on a multi-year core service review to rnanage budget challenges while ensuring that the delivery of municipal services continue to address public expectations. informed by a public cngagement process, the core service review is intended to determine what services the City should provide and how they shauld be delivcred. More specifically, the review evaluates to what degree service offerings are corc and how the City colnpares to other municipalities in terms of scrvice objectives and delivery models. Based on core service and benchmarking analysis,recommendations on opportunities to implement service changes (i.e., service levels, delivery models, or discontinuation) can be developed. An independent consultant, Performance Concepts Consulting �nc. (sub-consultant Dillon Consulting), was retained for the first year of the core service review to provide facilitation for the public consultation program and subject mattcr expertise for analysis anc�development of sen•ice improvement recommendations. Working colla6oratively witl�a staffproject management team and service arcas, the iocus was on c�Taluating a numbcr of the City's public- 161 M&C May l3,2013—Core Service Review Sumu;ary of Results and Implementation Plan Page 2 facing services,particulady those serviccs with significant budget allocations that would benefit from review. Public Engagement A public engagement program was dclivered that encouraged citizens to share their prioriiies for the community, what they think a.re core services, and what they want the City to consider when making decisions about service dclivery. The approach to engagement featured a combination of quantitative and yualitativc information gathering through workshops and on-line feedback forms. The results were weighted against the statistically valid citizen survey. Results of the engagement process were presented(under separate cover) as themes or indicators of how thc public feels about service delivery. In summary, citizens want local government to be efficient and accountable in delivcring public service, urging the City to investigate alternative service models (including partnerships, outsourcing, re�°enuc generation, urban-rural service levels, regionalizarion, and increasing comrnunity responsibility). Improvements to the quality of roads, drinking water and to some extent public transit are a priority for the community. Medical (fire) first responder calls, the development approval process, and recreation facilities (i.e., right-sizing) where among the service activities that citizcns were looking for efficiencies and improvements. Go�-e Continuum The consultant provided the City with a core continuum modcl organized accarding to f'amilies of municipal se��ice- including survivul, regulatory, beneficia�y, quality of life und fairiaess. Services that were consiclered to be mof�e core included those that are essential in any community (i.e., surviva] services such as those related to roads, fire, police, water) and thase with regulatory requirements {e.g.,building inspection). Quality of lifc or fairness services that target a particular popula�ion and are often the responsibly of others were considered to be less core (i.e., community development). Determining corc-ness provides guidance in understanding what discretion can or should be applied in setting service�evels. However, the core continuum should be considered a dynamic tool given that the evolving uniqucness of a community and the public's willingness to pay for pariicular services must be taken into account. Working with thc scrvice areas, a11 public facing services were evaluated against the core continuum at a high level. Given the complexity of these services and the�nany functions involved, it was concluded that services can fall under more tnan onc service family. Most of the City's public-facing services had a component of it that mct the criteria for bcing at the more- core end of the continuum. It was noted that in the second year of the core service re�-iew, a more detailed core continuum assessment should be completed to determine the core-ness of scrvice functions. Service Level Assessment(13enclzrrtarking) A peer benchmarking assessment was completed to determine how service delivery in Saint John cornpares to other Canadian municipalities. Comparable jurisdictions a-cre selected based on population density, Iocation and community characteristics. Services were assessed against 162 M&C May 13,2013—Core Service Review Summary of Results and Implementation Plan Page 3 selected peer comparators usin� a relative gold (exceeds), silver(meets} and bronze(undcr) scale to compare against municipal service norms. For the most part, services benchmarked in year one of the core scrvice review are largcly on par with the peer comparator group in terms of service levels (e.g., stated service objectives for snow cIearing, arena programrning, fire response times, transzt operati�ns, and turf maintenance). Variances in bcnchmarking results were determincd when evaluating the proccss or service delivery model {i.e., how the service is delivcred}. Table 1 lists alI of the service functions incl.uded in the benchtnarking exercise, the relative comparison to othcr�nunicipalities, and the rationale. Table 1: Sumnaarv of core sen•ice revicw vear one benchmarkin�results. . .. . . . � Transit service level � Passenger vehicle hour utilization consistent Silver with peers Fire response service levef results • Bronze Se�ice delivery is not meeting the standard 90 percentife respanse time within the PDA Service involves'hoY response to all EMS Medical first response(fire)senrice level Gold calls and responds to more EMS triggers than Ontario Among highest policing strength with similar Police staffing strength Gold clearance rates of other police services (Nofe:measure is not a best pracficeJ Typical prime time utilization and low rentai Arena service level results � Silver utilization Monday to Friday during day-time hours Sidewalk winter mainte�ance service level ;i Comparable first pass and final snow Silver clearing service objectives to peers Trend toward placing responsibility on Sidewalk winter maintenance senrice model Gold property owners for maintenance through by-law Comparable first pass and final snow Roadway winter maintenance service level � Silver clearing service objectives fo peers Proactive approach to snow control with no Roadway winter maintenance service model Gold accumulation frigger that requires more resources to respond Process does not align with other Development approvals service model • Bronze municipalities (i.e.,complete application, sequential approvals) Parks/sports fields turf maintenance service level _; 5ilver �omparable maintenance schedules and turf length to peers Large nwnber of facilities(exceeding norm) Parks/sports fields maintenance service model +� Bronze with unproductive travel time between locations 163 M&C May 13,2013 Core Service Review Summary of Results and Implementation Plan Page 4 Given there is no standard for reporting scrvice results across thc country(with sorne notable provincial exceptions), it is difficult to conclusively determinc comparability of service levels and models among municipalities. It is also difficult to account for evolving c�mmunity values around service delivery. As a result,benchmarking is an iterative process. The City can usc benchmarking results in its deeision making related to service levels,however, this must be weighed against what the commu�nity considers to be a pr�ority and what citizens are willing to pay for service. In terms of service models, de�iations from best practices of other municipalities can support further analysis to determine how scrvice can be improved to ensure that delivery is cost-effectivc. Proposed Sen�ice Changes and Implementation Plan The consultant recommended a number of service improvements that should be further investigated or implemented as a result of core service revicw analysis. The primary focus of these recommendations is on effciency or finding opportunities to reduce the cost of service delivcry. Thc cxception is the recommended improvements to the development approval process that focuses on customer service and effectiveness, although ultimately leading to more efficient service delivery. The core service review analysis highlighted two over-arching chaIlenges to irnproving service delivery. The first challcnge is urban sprawl that increases the cost of service delivery. Committed focus to implcmenting the principles of P1anSJ ove�the next twenty-five years will address this challenge. The secand challenge is the lirnited flexibility of the City's labour agreements that make it more difficult to consider other service delivery models or irnplement service improvement initiatives. Working with e2nployee groups to achieve this flexibility to ensurc cost-effectivc aeli�-ery of public service was suggested. More specific recornmendations were provided by the consultant for service improvemcnts. Suggested improvements encompass wintcr maintenance operations on roads and sidewalks, arena operations, parks and sports field maintenance, police stafFng, fire medical first response, and the development approval proccss. City staff has reviewed the plan submitted by the consultant and docurnented a practical approach to implementation. Table 2 outlines a proposed high-Ievel plan to implement core service review recommendations. Opportunities for impro�ement have been presented in terms of intended benefit or impact, evaluation and implementation requirements, and expected completion timelines. At this point, projcctcd savings have not been provided as more dctailed analysis is required to determinc feasibility of implementation, however, estimatcd savings are presentcd in the consultant's iinal report. Detailed plans will be completcd by the team assigned to implement each of these scrvice improvement initiativcs. Scrvice areas will present more detailed analysis and ianplementation pla.ns to Counci] at subsequent meerings. 164 M&C May 13,2013—Core Service lteview Summary of Results and Irnplementation Plan Page 5 Tahlp?:Core Service Review Service Opportunities and Hieh-levef Imofementarinn Plan o•...� � � p : ,...,f,,.:'•...' :r� o�� ';:-��_}j�c*, .ya.r.r.•..:..:..�„r i - - i: -- - .. ... Ro�ds-VVinter �ptim¢e iwenty-f�ur hour { Balanced deployment of snow . Consult�nnth ihs�Norkforce to obtain mput for belanGnt�shift � .�un��Q15 � Ma�ntenance resp9nse(shitt sche�Jules} r,ontrol units(I�bour 3nd t-�ywpment) schedufes and create a c�mmon understandmg of the ` � ?<�mgEt defined sernce dui�ng day and night-time operations �halleng�s m delivPnng s�rnae�nd derasiun-makmy f ob�ecti��es ;hould reduce overtim��Eqwred a� _ _ E mAet servire ohj�ves(de�endent . Euafuaie thF im acf of an p y pofEnt�al sh�ff changes�n Sept 20'i 3 I on se�ent�•oi wm#er r,�nditionsj eqwpmer�t:mafenal requ�r2ments roubng,and sernce � �� b�eatrves � • Develop an implement�h�n pfan anc�education awarene.s� �ctobei 2013 � i l ��ampaign 1 � • Implementation targeted for 2013-14 winter sa,ason Roads–Winter Adj�st service objectives Adjustment of service levels to . Evaluate the impact of implementing urban-rural service June 2013 iVlaintenance fo increase response reduce ove�time costs associated le�el sfandards (may require public consultation for input times on Iower priority with winter snow control and and buy-in)and changes to response objectives on lower i roads,ensuring alignment ensuring service objectives reFlect priority roads with PIanSJ principles the costs assoaated wifh urban versus rural servioe delivery . Compare current roadwork against the primary development September 2013 area to define service levels,routing,and impact on resources(including labour,equipment,and materials) � • Align service objectives with proposed changes to shift October 2013 schedules(service opportunity) • Devefop implementation plan and education awareness October 2013 campaign • Phased approach with initial implementation for the 2013-14 winter season Sidewalks–INinter Eualuate the feasibility�f � IncrEase community responsibdity . Ca�isult with the pubhc to�jetermine fea��bihty by-law � September 2013 PAaintenancF , increas[ng cAmniurnty fr�r m�mtenance of sidewalk requirements, and generate pubhc`buy-irr respons�bilify for mfr�siructure fronUng proRerty tn I_� . maintainrnc,�idewalks red�ce costs rPlateo fo sidewalk . Ua��lop a proposed by-law conr.epf for Councal f Novembei 2413 (property owner winter maintenar�ce i ' iesponsibrl�ty'� con�ideiat�on including presentation�f propertv ownei/City I � expectab�ns,iesouic�requ�rements for servic.e delr�ery and � i I by-law enfnrcament � � • Potential implementabon planned for 20142615 wEnter � 1 I season rf�pprovEd . -- ' — ---- - � 165 M&C May 13, 2013—Core Service Review Summary of Resnits and Implementation Plan Page b Tahle 2:Core Service Review SerVice Opportunities and Hieh-level Imolementatinn Plan fnnfiniaed wc ,� ... ..--..,�`.. ��• �y _ �:..��i "!o i"I� ..�.Y1i_l'.i.�.l."' �..nta. I Arena Operation Consvlidate Monday to Consolidation reduces resource • Consulate with user groups and employees on requirements May 2013 and Maintenance Friday day-time requirements for daily operations and potentiaE options for service delivery {including LBR) (rn progress) I programming to a central and energy with redepEoyment of arena location employees to other service areas to , offset overtime requirements • Evaluate scenarios to determine optimal use of the City's June 2613 (specifically winter road and arena facilities(including LBR)tv address needs of users, (�n progress) sidewalk maintenance) inGuding consideration of employee redepfoyment and other resource requirements(a phased approach may be required Decreased senrice level in terms of to account for arena 600king lead times} accessibility(i.e.,programming is avaiEable,howe�er,not necessarily within particular neighbourhoods) • �evelop an implementation plan for the preferred scenario 5eptember 2013 inGuding a community awareness campaign. — • Implementation may not be feasible until 201415 fall- winter season as a result of booking lead times and addressing human resource requirements(i.e.,collective Iagreement,training)to redeploy employees to other service areas �arks artd s orts Im lem?ni a hased �i ht-size oarhs and recreafion . �, � � p P 9 Consulfi wrth key stakeholders{mcluding��sar grc�u�s)to Septemher�013 fiPld rnaintenance � apprpach t��naht-size facdit�es as pGr PIaySJ de+ermine commurnty neecis and opp�,itun�ties for ' facdibes an�cansohdate reco�nmenda�ons and consalydate partnerships to support the�mplamenta�on�f PIayBJ � � oppreta�ns oparations to apbmize resa�arces recommendations `� � and improve pr�ducfivity through tha __ � reductian�f bavel time . Develo a multi- eai haserl lan i�im EPment Pla?� � P Y - p p p . 3J Novamher 2U13 I 1 � re�,ommpndahons(�e cpnsohdation af aperations, nght- I sizu7�,repurposmg) ', I �� " . impfementatian of the first phase targr�ted far 2014 flong � ierm commiiment Police—pff�cer/ lmplement a staffing Increase officer to civilian ratio to • Seek cooperation of the 8oard of Saint John Police November 2013 � civilian staffing model over the next three achieve cost savings while Commissioners On developing a three year civilianization complement years that better reflects continuing to achieve planned migration plan,working collaboratively with key stakeholders industry norms with service outcomes the plan should include staffing targets and an respect to the mix of ! implementation plan officers and dvilians . Implementation is a collecdve agreement item and will become a focus in negotiating the next agreement 166 M&C May 13,2013—Core Service Review Summary of Results and Implementation Plan Page 7 Table 2:Core Service Review Service Opportunities and Hieh-level Imolementatinn Plan Cnn#inued , •.�. � •� _ . - - . •. : - - . „ Fira—i�ledic;al Emplemeni changes tu � Ad�usbriEni of r�sponsF inggers and . Ev-aluate medical call dispatch tnagers aaau�st sennr,e .:une 20t: � Response medic�l,all�jispatch aei�i�:�Ie��Nls znsures pruper � stan�ards for urba.n auerage cafl volume profil�s tc? � � tnggers to better ahgn v�ith apparatus p�sibonmy for fire calls, dete�mine apprapnate fig��s for 5amt Jof�n and the�mpact mdustry norms and supporting more cosf-atfectroa fir� on planned sarvice outc�mes I c-0nsidhrs urk�an-rural res�ue and a��ppression�eroice .� _ _� se�v�c�s IevaE resp�nsa deli�erf .- -.. . Evaluafe the teasibdity of implemenLng urban-rural � June 2013 standards I � : • iASponse ob�e�tivcSs to�ere�m9diral call�.workma � caflaborativalyr v�nth key st�,hehalders(i F,Nrnbulance New ' Brunswick)to ensure access+o medical response . I I throughoui the�,ommunity � , I _ � • C�evelop a plan to implement rav�sed 'rnggers and serv«:e Sept�mber 20�3 respon�e siandards i . I _—_ — _� . Implementatlan targeted for fall 2013!wintei 2014 � Development Implement a"One Stop Implementation of a"One Stop • Engage the development communiry at the outset to identify June 2Q13 until end of approval process Shop"for builders and Shop"will facilitate comprehensively existing barriers to the implementation of the vision of project in 2p1415 developers which would planned development and improve PIanSJ,and key challenges and potential solutions with the (!n progress) improve customer service development quality;efficiencies development approvals framework,as it currently exists— by offering a seamless, may be gained though a clear and with continued consultation throughout the process clear and consistent consistent process where service to its clients expectations of all stakeholders are collectively understood • �evelop a work plan to create a clear and predictable June 2013 framework for development approvals in Saint John (�n p��ss} (inGusive of public cons�ltation and by-law revisions) • Implementatian targeted far 2015 with timing dependent on resources • Continue revisions to development and building by-laws: January 2014 o Building By-law(50-75%complete) o Zoning By-law(complete) o Infrastructure guidelines(50-75°/a complete} o Stormwater Management By-law(25%complete) o Water&5ervice amendments(25%complete) 167 M&C May 13,2013 -Core Service Reti iew Summary of Resulls and Implementation Plan Page 8 NEXT STEPS The core service review was intendcd to be a multi-year program to evaluate the cost- effectiveness of service dclivcry and recommend improvements that continue to address the needs and interests of the comrnunity. With the conclusion of the first year of the core service review, a prelirninary plan for year two has been de�-cloped. The objective is to take a more direct anci focused approach to the review by idcntifying specific services for review and improving the integration of several corporate initiatives. Funds have been allocated and approved as part of the 2013 service-based budget process to continue with the core service review. More specific objectives include: • completing a more detailed `core-ness analysis' {i.e., core continuum or service families) of service functions, ensuring alignrnent with the function mapping process; • aligning service improvement process evaluation with function mapping objectives and develop in-house capacity to manage an integrated process, where applicable; • evolving the service-based budget proccss to define service levels for enabling service areas that link to the delivery of public service; and • conduct benchmarking and gap analysis to complete a review of several internal services (e.g., engineering, legal) and onc or two public-facing services, supported by external subject matter expertise, as requireci. RECOMMENDATION It is recommendeci that Connmon Council: 1. Endorse the approach presented for implementing thc rccomrnendations resulting from year one of the Core Service Review. 2. Receive and file the final Core Service Review (Year One) final report prepared by Performancc Concepts. Respectfully submitted, Stephanie Rackley-Roach, P.Eng., MScEng Manager, Corporatc Planning _..;, '�. � �� - � � �s� Jac ine amilton, MCIP RPP J�;P��trick Woods, CGA , Co�imissioner, Strategic Services Ci�Manager \� 168 ,�+�1'`"��7�''Y�'L�'�'l'�C� Cc.�nc��t.s ,. �c � ►� � � � r � �rg City of Saint John Core Service Review — Year 1 Evidence Based 3rd Party Assessment: Peer Service Level Benchmarking & Recommended Efficiencies January 2013 ��—�., SAINT JOHN 169 TABLE OF CONTENTS Page A. Introduction & Scope of Assignment...................................................................................................... 1 8. Saint John CSR Model: Establishing Core Continuum, Selecting Year-1 Services, and CSRPeer Benchmarking Primer........................................................................................................... 4� C. Over-Arching CSR Challenges: Urban Form & Union Contract Barriers............................................ 11 D. CSR Year-1 Review of Selected City/ABC Services............................................................................. 13 E. Benchmarking Assessment Summary (Gold, Silver, Bronze) & Conclusions................................... 30 170 1 /4. Introduction & Scope of core services, and what they want the City to consider when making decisions about service delivery. Ass i g n m e nt Performance Concepts' approach to engagement featured a combination of interactive voting technology Performance Concepts Consulting Inc. ("Performance and dialog. The technology allowed the public to weigh Concepts") was retained by the City of Saint John N.B. during in directly on service level restructuring options for Q3 2012 to support a Council-approved Core Service Review selected City services with an opportunity to learn (CSR). The Saint John CSR is a multi-year initiative about services and share ideas with their neighbours. undertaken by the City to assess service levels and delivery models/processes for selected local government services • Analyze and assess all the City's service offerings to delivered by the City and its Agencies/Boards/Commissions determine the degree to which they are `core' (ABCs). The CSR has been designed to support and inform according to established criteria. Services were to be Council budget decisions for fiscal year 2013 and beyond. evaluated on a core continuum rather than simply core versus non-core. The Performance Concepts team was tasked with a series of specific CSR tasks/deliverables by the City of Saint John: • Undertake service level benchmarking against a carefully selected set of municipal peers from New • Work in collaboration with City staff to design and Brunswick and other provinces. The peer execute an innovative CSR public consultation process benchmarking results were intended to inform potential during the period of September 11 to 20, 2012. The Council service level adjustments and budget add/cut program was intended to encourage citizens to share decisions during the 2013 budget process and beyond. their priorities for the community, what they think are 171 2 • Conduct an evidence-based 3rd party assessment of the process. Public input helped build support for the City cost savings and efficiency opportunities — an consideration of any potential changes to service and helped independent assessment that would also inform ensure that proposed service level changes reflected Council's budget decision-making. This assessment community priorities. capitalized on peer benchmarking data, internal City performance data, and consulting team expertise �igure A-1: Phased appro��h 4��ore Servi�e f�ev��nr accumulated across a wide range of Canadian IIIUIIICIpa� Op@fat1011a��S@11/IC@ �@V@� f@VI@WS. CompleteaninventoryofservicescurrentlydeliveredbytheCitywith related service levels,service delivery method(e.g.,internal,contracted, fee for service)and resource allocations. The inventory should reflect the new organization alignment and provide a map of the City's services,sub- services and service activities. This report documents the analysis, key findings and Public Engagement recommendations emerging from Performance Concepts� Anal zeandassessalloftheCit sserviceofferin stodeterminethe Deliver a public engagement Y V g I., �+ program that encourages degree to which they are core according to established criteria. Services successful execution �f tl le Year-1 liSR work plan. citizens to share their should be evaluated on a core continuum(e.g.,mandatory,essential, priorities for the community, traditional,other)rather than simply core and non-core. Performance Concepts would like to acknowledge the whattheythinkarecore services,and what they want leadership, advice and insights provided by the Saint John City theCitytoconsiderwhen making decisions about Manager and the l��ty�$ Corporate Planning staff during the servicedelivery. Evaluateservicedeliverytorecommendappropriateservicelevelsthat address community interests and needs. Benchmarking of service levels against comparable jurisdictions and public expectations(where data is eXeCUt��n �f th�s a$$�g nment. readily accessible)will support the City in demonstrating value in its delivery of service and ensure alignment with community priorities. �- - �. - �) Ho I i s ti c A p p ro a c h to th e CSR Evaluate core service offerings to recommend potential changes to service levels,method of service delivery,revenue generation or discontinuation The Cit lanned a hased a roach to conductin the CSR of service. Benefits,risks,community impact,financial and human y p p pp g � resource implications,and implementation considerations(barriers and timing)need to be assessed for each proposed opportunity. with each phase aligning with stated review objectives as illustrated in Figure A-1. Key to successful delivery of the CSR was providing opportunities for public consultation during 172 3 The CSR was led by Common Council. A staff project �igure A-2: CSR roles and responsibilities management team, supported by the Senior Leadership /. •Lead and guide Core Service Review(CoSR)�on-going Team, coordinated lhe review process and engagement approvalofscope,objectives,deliverablesand approach) � .provide input on priorities and service programs, working collaboratively W�th service areas, the •ApproveTermsofReference(ToR) expectationsthroughconsul[ationprogram •Set strategic direction(priorities) •Review interim deliverables and validate public, and Performance Concepts to achieve COUIICII� •Giveauthoritytoproceedatmiles[ones •Decide on changes to service delivery(levels) approved review objectives and deliverables. An illustrative = representation of core service review roles and responsibilities is provided in Figure A-2. .ProvideinputonTermsofReference •Allocate resources to Core Service Review •Validate interim deliverables •Support project management team •Foster support for the review and results � � � � •Deliver corporete communication � .Facilitate processes agreed upon with the City (review and engagement) � •Provide objective expertise for analysis and development of service option recommendations as � required •Provide project management � •Recommend a'doable'scope of work •Design and deliver engagement program(s�; summarizing results •Coordinate Core Service Review activities(induding participation of service areas)and complete work to Y Participate in CoSR activities achieve deliverables ^• Provide information as requested •Recommend requirements for the provision • Complete assignments(analysis and options) of exrernal services;provide contract administration •Prepare all review documentation and final report/presentation •Drah communication related to CoSR 173 4 B. Sa i nt J o h n CS R M od e I: Year-1 of the CSR? A set of practical, evidence-based selection criteria would need to be developed and Establishing Core Continuum, applied to the full range of services defined in the City's service-based budget. Selecting Year-1 Services, and CSR Peer Benchmarking Primer i) Core Continuum The initial Saint John CSR "design" challenge focused on two The core continuum designed by the Performance Concepts key questions that would shape the balance of the initiative. team is set out in Figure 8-1 below. 1. Which local government services delivered by the City �igure B-�: core service c��t��un� and its ABCs are relatively more "core" and which are MoreCore Survival — municipalities need to function relatively less "core"? The question is not academic. Council decisions on whether to shed entire lines of Regulatory— legislated or influence behaviour business, adjust service levels, and how best to Beneficiary— reduce tax burdens/ user pay allocate budget adds/cuts could be impacted by the CSR's assessment of relative "core-ness" across local Quality of Life—add value for citizens SeCVIC@S. Less Core Fairness— promote social progress or equity 2. Which local overnment services delivered b the Cit Core:Right-size Enabling— exist to facilitate public service g y y for Public Service and its ABCs should be selected for more detailed analysis (e.g. service levels or delivery model) during 174 5 The core continuum is organized according to families of circumstances. They typically address social development municipal services (see Figure B-1). At the "more core" end needs for targeted populations. Fairness Services are not of the continuum are Survival Services. These are the must- consistently delivered or funded by municipal governments have services required by any urban community. Next on the across Canada — they are often provincial responsibilities. continuum are Regulatory Services. They regulate public Therefore, Fairness Services represent the lowest relative behaviors, or land use decisions, in an effort to achieve level of"core-ness". compliance with by-law or policy standards that benefit the community as a whole. These services may be legislated by While not directly on the core continuum, a sixth family was senior levels of government (or not). Beneficiary Services identified to categorize enabling services. Enabling Services deliver positive outcomes to specific individuals, groups or are corporate functions that support the delivery of all public commercial enterprises. These services typically deliver services (e.g., human resources, finance and fleet economic benefits and are appropriate targets for user pay management). cost recovery. User pay mechanisms associated with Beneficiary Services can reduce property tax burdens for the Figure 8-2 illustrates the City's public facing services across broader community and allow tax revenues to be allocated to the Service Families set out in the CSR Core Continuum. It other services. Quality of Life Services include a broad array should be noted that services can fall under more than one of valued and widely consumed local services. Levels of family due to the different components of service being service may vary significantly across communities, as do delivered. service delivery models and the particular mix of services. Council and public discretion over the mix and amount of City of Saint John Survival Services feature Roads, Fire, service offerings, and differing rates of consumption by the Police, Solid Waste, Drinking Water, and Wastewater. Saint public typify Quality of Life Services. Fairness Services John Regulatory Services feature Land Use Planning, Building confer benefit based on public need or economic Permits, By-law Enforcement and Traffic Management. Saint 175 6 John Beneficiary Services feature Transit, Parking, benchmarking and analysis. The selection process involved a Development Approvals, Industrial Water, and Sports and screening of services across the continuum and a preliminary Recreation Facilities. Saint John Quality of Life Services recommended list of services by Performance Concepts, feature Winter Sidewalks, Parks, Arts & Culture, Economic followed by a staff workshop to discuss and confirm the final Development, and Recreation Programming. Neighbourhood list of Year 1 services for the CSR. Improvement including Community Development (Grants) are high profile examples of Saint John's Fairness Services. ii) Selecting Year-1 CSR Services The selection of Year-1 CSR services involved a triage (i.e., assessment) of all public facing services delivered by the City and its ABCs by considering a number of criteria: • high potential for savings (reduced property tax burden); • user-pay revenue generation; • business process improvement; and, • residents' expectations for change (public engagement results). Year-1 services were selected from across the Core Continuum families of services to ensure each core family was represented Figure 8-3 documents the Year-1 services jointly selected by City staff and the Performance Concepts team for 176 7 Fig�ar� E3=�: P�a�!��f�c6��g ��rvi�� e��h� �ore service continuum Core Service Assessment �� Cityof5aintlohn CoreContinuum I.�i��a:� - .e +,�q� "Survival Services" "Regulatory" "Beneficiary Services" "Quality of Life" "Fairnes Services" City of Saint John Services Avoid Modern Services Drive Reduce Tax Burdens Services Add Value Promote Social City Breakdown Positive Core Behaviors &Are User Pay Friendly for Citizens Progress/Equality Growth&Development Services Community Planning&Develapment Development Engineering Heritage Conservation Permitting&Inspection By-law Enforcement Tourism Economic Development Urban Development-Waterfront Industrial Park Development Urban Environment Services Neighbourhood Impravement Community Development(GrantsJ Recreation/Parks/Culture Programming Arts&Culture(GrantsJ Fire and Rescue Services Emergency Management Police Services Streetlighting Transportation&Environment Services Roadway Maintenance Sidewalk Maintenance Pedestrian&lraffic Management Stormwater Management Solid Was[eManagement i Parks&City Landscape Sports&Recreation Facilities Transit Parking Saintlohn Water Drinking Water Industrial Water Wastewater 177 8 Some of the Year-1 services were considered in-depth (i.e. support. Public facing services consume these indirect service operationally) as well via peer benchmarking. Other Year-1 activities in order to meet their own service �evel targets. Once services were explored exclusively via peer benchmarking — public facing service levels have been rationalized in the CSR, thereby setting-up a detailed operational examination in the demand for indirect service activity "units of work" can also subsequent years of the CSR. be right-sized (up or down) on a proportional basis. To do so prematurely could compromise the ability of the City to achieve Figure �-3: Selectior� of Y�ar flne services for evaluation service level targets across its public facing services. - � - .. CommunityPlanning Process Improvement (Integrated approach-approvals, inspection, engineering) I /�/) Peer Benchmarking Primer Fire Benchmarking/Review of Tiered Response&Prevention Police Benchmarking/Evaluation of Best Practices Road Maintenance Aspnait Bencnmark�nq Re��ew� The CSR process utilizes peer municipality benchmarking as a Winter Service Levels /Business Processes ISidewalk Maintenance Winter Service Levels /Business Processes CYItICBI SOUI"Ce Of input towards sustainable, evidence-based Parks/Sportsfields �epioyment Modei ana ser��ce�eveis service levels for services delivered by the City and its ABCs. Arenas Deployment Model and Service Levels Trans�t H�gn ie�ei Bencnmark�ng Insight on the appropriateness of City of Saint John's levels of Drinking Water seieccea user PayAct��t�es" service can be gained by comparing them against other similar ' Only preliminary benchmarking completed for these services. No municipalities' 12v21S Of service. Peer benchmarking Call recommendations related to these services have been provided as more research and analysis is required. COnSldel' relative data points or trends in the following categories: amount of service, service unit costs, process Enabling service delivery activities were NOT not addressed productivity, service quality, and service effectiveness. in Year-1 of the CSR. These critical indirect service delivery activities are not corporate overhead expenses that can be There is no established Canadian municipal standard for rationalized independently of the public facing services they benchmarking. Instead peer comparators are selected 178 9 according to any given municipality's interpretation of "apples Figure B-4: Peer selection criteria to apples" criteria. Benchmarking is an iterative process — it � � ' - �- •- � �- becomes more precise or helpful as multiple cycles of AltanticCanada comparison occur. Finally, evidence-based peer comparisons St.John's,r,� �os,»2 446.06 zsa.o of service cost, productivity and quality must be balanced ". against less objective community values around service levels Moncton,r,g ss,o�a 141.17 489.3 Fredericton,NB 56,224 131.67 427.0 and delivery mechanisms. Ontario Sarnia,ON 72,366 164.71 439.4 Performance Concepts used two approaches to select CSR Sault Ste.Marie 75,141 223.26 336.6 peer comparators for Saint John. Peers were pre-determined So�,�eZO„S,a,;s,;�s��ada��s�s�o,,,,,,��YP,o,;,es by existing mature benchmarking initiatives for Police and Transit. For all remaining Year-1 CSR services, a consistent Benchmarking analysis was conducted at a detailed set of New Brunswick, Atlantic Canada, and Ontario "apples to operational level where appropriate, and subject to available apples" peer comparators were selected by considering data. Results were then summarized using a factors such as population and population density as shown in "Gold/Silver/Bronze" assessment tool developed by Figure 8-4, with further consideration given to neighbourhood Performance Concepts and City staff for ease of interpretation. challenges (i.e. poverty) and heavy industry risk. Figure B-5 explains the rationale behind each of the three assessment rankings applied to each benchmarked service. In some cases specific service activities were benchmarked against peer comparators, particularly where distinct service objectives and processes exist. For example, fire provides distinct emergency medical response and fire response 179 10 services. As a result differing Gold/Silver/Bronze designations were applied to service activities. Figur� �-5 ��:��hrnarking as��s��n�categaries ?�u- !��, • Service level quality and/or amount of service exceeds industry standards �nl��° • Service level quality and/or amount of service matches/approximates industry standards Bronze • Service level quality and/or amount of service under industry standards. Also underperforming delivery models. 180 11 �►. Over-Arching Service Delivery population density — its ribbon rather than clustered development pattern still represents a vexing challenge to Challenges: Urban Form and efficient service delivery for Transportation, Parks/Sport Fields and Public Safety related services. Labour Agreements Execution of the Year-1 CSR review has revealed two over- �951 2�� ' ' ' ' • Population: Population: arching challenges to implementing service level 7�!'1 00 70,063 . , • • rationalization, service delivery process improvement, and / J .. � . -. ... cost reduction opportunities. The first challenge is urban sprawl — the cumulative result of historic land use planning • .� � decisions that have generated unbalanced population • • - . •. ... 36 sq.km . � ;, _ __� densities and a highly dispersed road network. Land Base Urban form statistics are telling in this regard. The current City population is dispersed over ten times as much land Collective agreements with several City employee groups compared to 1951 -for a similar population. also represent a potential challenge to implementation of CSR recommendations. Performance Concepts has Plan SJ, the City's new municipal plan, has been designed to determined that collective agreements in Saint John are less address urban sprawl — and the resulting high cost of service flexible than those seen in many other Canadian delivery. While Plan SJ is clearly a positive development, the municipalities, where management reserves the right to scale Primary Development Area to which the majority of growth is the number of staff relative to service delivery needs. being directed is irregularly shaped - and despite its higher Improving the flexibility of employee re-deployment across 181 12 service areas will be required to deliver CSR identified efficiencies and reduce costs (without sacrificing service levels). Performance Concepts concludes this flexibility may be achievable and the approach is discussed in Section E of this report. 182 13 �. CSR Year-1 Review of Selected Figure D-1:Transit Benchmarking (CUTA2011) - ■ - .. - - - - - Services �. '� ''- '� :: Saint John 51% $43.11 $1.87 23.95 0.92 2.685,520 $5,275,979 �) Tran si t Moncton 31% $55.67 52.40 22.04 0.95 2.530.143 $6.710.032 Fredericton 41� $46.14 51.91 37.50 0.64 1,350.000 $2,583.926 Samia 34% $44.83 52.82 NA NA 1,205,420 $3,480,855 Methodology and Analysis SaultSte.Marie 32% $61.57 $2.64 24.10 1.18 1,990.583 $5,233,111 The Year-1 CSR examination of the transit service focused St.John's 33% $68.54 gs�s zz.00 0.92 z,s,s.ss, $8,569,759 Cities Population 37% $53.95 $2.67 24.31 1.16 NA NA exclusively on peer benchmarking. The source of 5°°°°=,5°°°-° • Variances in how ridership is determined by munlcipalities-Saint John extrapolates from fare box revenue whileothea h ('' count,also SaintJohn and St.John'sdo not mcludetransfers in ridership counis while others do �✓enChmark�ng data WaS the annua� rep�� fr�m the �+anad�an • 2012SaintJohnTransitOperatingsupportisbudgetedat54.2M-cutsin2012andtheimpactonservicearenotreflected m the data Urban Transit Association (CUTA). Figure D-1 contains a summary of the peer benchmarking data compiled across a In terms of transit system demand/usage, the Saint John series of key perFormance indicators. transit system displays typical levels of passenger utilization compared to the peer comparators (for example, Saint John Transit peer benchmarking demonstrates that Saint John has 23.95 regular service passengers per revenue vehicle features the highest "rider pay" yield from the fare box across hour within a range of 22.00 to 37.50 among its peers), with the peer comparators. Saint John also features the lowest satisfactory overall usage patterns — especially given the level of per capita property tax support across the peer lower population density in Saint John. comparators —the logical flip side of its fare box performance. Saint John's operating cost per regular passenger is the Service operating hours per capita are slightly lower than the lowest among peer comparators. average for cities with a population group of 50,000 — 183 14 150,000. Saint John has the largest overall ridership ll� Police amongst the peer comparators.' Methodology and Analysis Transit benchmarking data trends across selected Police benchmarking data was taken from Stats Canada: performance indicators suggest that current levels of rider Police-reported weighted clearance rates, Crime Severity utilization could be adversely impacted by any 2013 fare Index and police strength, selected police services, 2010. increase — falling to below average levels — assuming Peer comparators consisted of standard CSR peers as well schedules, routing, and other factors that influence ridership as urban police services with high violent and non-violent remain constant. clearance rates. The intent of the benchmarking analysis was to compare levels of public investment in policing (i.e. police Assessrr�er�t �o��` Vafue �r,re,�ti�n(s) strength per 100,000 residents) with crime clearance rates The overall benchmarking service level assessment for the 2 and the crime severity index. transit service is an industry standard Silver designation since its passenger vehicle hour utilization is consistent with It is useful to consider demographic driven realities when its peers in the CUTA database. assessing police strength and other performance data. The following facts from Statistics Canada's publication Police Value Question(s) Resources in Canada 2011 are relevant: • Is there an opportunity to better support PIanSJ outcomes through service planning (routes)? 2 The crime clearance rate represents the proportion of reported criminal incidents that are solved by the police; the crime severity ' Saint John extrapolates from fare box revenue while some others index is a weighting of the relative seriousness of crime events that count; also Saint John and St. John's do not include transfers in facilitates comparison of crime statistics between different ridership counts while some others do. jurisdictions. 184 15 • Declining national crime rates (violent and non-violent) Figure D-2: Police Benchmarking are driven by the demographics of an aging society . . • - - - - - - - . . �� - - - �;_ . and community based policing strategies (crime rates � down across Canada and NB every year since 2002) Truro ,z.aza 38 zsz 36 ,s�.a sa.o z,.o Saint John 70,063 316 233 164 120.6 45.2 16.5 Fredericton 56,224 132 205 115 79.9 35.2 14.3 • Reduced national crime severity as measured by Moncton �08,395 —228 140 152 77.2 46.8 16.0 �GarC�ec RCMP Reg�w�al) Statistics Canada Crime Severity Index (year-over- Sarnia 74,447 165 149 111 78.4 41.9 19.0 year reductions in 10 out of last 11 years across SaultSte.Marie �e,s�s zz3 ,a� ,3e a�.� a,.2 ,a.� Canada and NB) Notes: Data taken from Stats Canada:Police Resources in Canada—2011(Based on 2010 Data) Stats Canada 2011 Police Data indicates Saint John's Police per 100,000 population is 222 for 155 actual police officers • New Brunswick Crime Severity Index 2nd lowest among Provinces/Territories in 2011 A second set of benchmarking comparators have also been Figure D-2 compares Saint John policing data against the put forward — composed of a group of large urban police selected CSR peers. Comparative data includes policing services achieving high violent and non-violent clearance strength, the weighted violent/non-violent clearance rate, and rates. The intent of this second benchmarking comparison is crime severity index values. The peer data documents Saint to draw attention to significant differences in policing strength John's relatively high level of public investment in policing — per 100,000 persons associated with these very positive the highest ranking of police strength per 100,000 persons crime clearance rates as shown in Figure D-3. Saint John is among comparably sized municipalities. Saint John's achieving excellent clearance rate results — but with weighted clearance rate ranked above average among peers. significantly higher levels of public investment in policing strength than other peers. 185 16 Figure D-3: Police Benchmarkin� The benchmarking data poses an important service delivery . - "value for money" question to Saint John Council and the - - �� ,,, - - - - - � - � Saint John Board of Police Commissioners. Saint John 70,063 233 164 120.6 62 38 London 378,809 155 587 92.8 69 39 Value Question(s) Sudbury 164,357 158 260 84.2 69 28 • Does Saint John require significantly higher policing York Region 1,040,165 141 1,466 46.7 66 39 DurhamRegion 620,427 148 920 51.3 65 39 strength t0 deliver similar clearance rates and WaterlooRegion 522,968 138 725 67.6 61 38 declining Crime Severity Index values that peer police Regina 198,322 196 389 137.8 56 37 services achieve with lower policing strength? Police services selected to compare policing strength with similarviolent and non-violent clearance rates -Data taken from Stats Canada:Police-repoRed weighted clearance rates,Crime Severity Indexandpolicestrength.selectedpoliceservices.2010 In terms of go-forward efficiencies, there is an opportunity to investigate a peer benchmarking derived staffing model that ensures appropriate service objectives are met, and r'�ssessrrrenr �nc� �'a]cae �rae�fr'c�?�(s) addresses community needs. This benchmark-derived model The overall benchmarking service level assessment for Saint could be utilized to address the current mix of civilian and John Police (for staffing) is an above-industry standard Gold sworn officer positions in the Saint John Police Force. Saint designation. Saint John's policing strength in is the top 20°/o John Police currently lags behind the municipal policing (2011 data), although many of the police services with higher "industry standard" trend of civilianizing administrative policing servicing strength service much smaller populations. positions formerly delivered by higher cost sworn officers. It should be noted that the measures in this assessment focus Cost reduction opportunities are available if more flexibility in on staffing and not service delivery, so more analysis is staffing can be introduced into the collective agreement. A required. benchmarking-derived staffing model that addresses the need for industry standard rates of"civilianization" could realistically 186 17 achieve annual savings ranging between $500,000 to $1 Figure D-4 documents the call volume concentration in the million . Primary Development Area. The figure also illustrates the deployment problem facing Saint John Fire as it struggles to lll� Fire & Emergency Medical provide timely emergency responses within an irregularly shaped urban catchment area where many buildings are Services located at far distances from the fire stations. Methodaloc�y and �1n�l��i� Fire Response The Year-1 CSR assessment of Saint John Fire has focused Peer benchmarking data in Figure D-5 indicates urban Saint on peer benchmarking of firefighter staffing strength and John features the highest level of firefighters per 1,000 emergency response times. In order to deliver meaningful population served, and aggressive firefighter coverage per benchmarking analysis, Performance Concepts coordinated square kilometer. Despite aggressive staffing investments, an internal (City) analysis of Saint John Fire response data. Saint John response times (dispatch, assembly, travel) are The analysis revealed an overwhelming trend — Saint John significantly slower than the peer comparators. The primary Fire is an urban service. During 2009-11, ninety four percent explanatory factor for lagging response times is the irregular of all emergency response calls are located within the Plan shape of the Primary Development Area. While Saint John SJ Primary Development Area. This observation is critical Fire has high staffing coverage per square kilometer, in real when comparing firefighter per square km coverage levels world terms it has relatively few real "square kilometres" to with peer municipalities. cover. Instead, Saint John Fire faces a number of thin, extended "tendrils" of high-risk development corridor For benchmarking purposes a Saint John "urban" profile has properties to service. (See map below on following page). been developed using the Primary Development Area population, land area, call volumes and response times. 187 18 Figure D-4: Fire call volume concentration in the Primary Development Area ,.�- �-,� � �t..: , . �=� ` � _` �� f' �:� - ��--�` �` `;-� - �- ^_J � � , �,z � - _ - , N ��'" � : �., �� -r�� .�� :� � ��' -, 1 /��i'�--J=��-�:S , �� -.! � -... . � L./ �/ . / Fire Calls Service Summary � Saint John Fire Deaprtment �,�`,.�° ��,.�°'" _._`"`x"`°°""'"° ._ ... _m�°'"W�.�,,,�� -_-- Service Calls 2009-2011 � y�� " "__ - Fire Call Lxation \� � - • 2011 • 2010 2009 V � � - m � � - � PrimaryDevelopmentArea � � .. ' ' Plan SJ 188 19 It is noteworthy that Saint John meets the "10 men in 10 comparators. Saint John Fire displays the highest minutes" standard — a common Ontario standard — for less concentration of inedical calls as a percentage of totai than 4 percent of its calls. Saint John's lagging 90th percentile emergency calls — 62 percent. Research conducted by response times must also be evaluated against its relatively PerFormance Concepts in Ontario (31 urban Fire high risk profile that includes many old heritage buildings with departments) documented a medical call concentration of 41 fast burn curves and a significant petro-chemical industry. percent of total emergency calls. Saint John Fire provides "hot" (i.e. lights and sirens) response to all EMS calls in large Figure D-5: Fire Benchmarking traditional apparatus. "' '�. Figure D-6: Fire(Medical Response) Benchmarking Urban' �� 31 0.59 57,400 2.28 0.59 652 On site in 9-10 _ �' Saint John responds Saint John minutes 90%of time " - - - to medical calls ' ' . •. � � .,. 80%of City on-site in identified by SOG'S Moncton 141 105 1.34 69,074 1.52 1.34 489 4 minutes 80%of time Saint John 4,737 7,595 62% Yes —Fire is not (2011) (2ot1) dispatched to all Fredericton 132 104 1.27 56,224 1.85 1.27 427 medical calls Moncton NA NA NA Yes Fact: 41%of all Samia 165 120 1.38 72,366 1.66 1.38 439 ��0 men in 10 Fredericton �'901 3,616 53% Yes Onta�io u�ban fi�e minutes"90%of time (2011) (2011) department calls Less than 5 minutes 553 3,594 are tiered res onse Sault Ste. ZZ3 SS 2.53 75,141 1.34 2.21 336 within Urban Service Sarnia �Z005) (2005) �5% Yes medical calls P.#1 Marie Line source of calls Sault Ste. 630 2,463 26% Yes St.John's 446 180 2.48 106,172 1.70 2.48 238 Marie (2011) (2011) (31 Ontario urban SL John's Z'472� �2009� 42% No Fire Departments) 'Saint John only Fire Service adjusted for urban response (2009 Emergency Medical Response The medically defined tiered response triage triggers used in The figure below documents the emergency medical call Saint John (and across urban New Brunswick) are not (EMS) response profile of Saint John Fire versus the peer individually different than those utilized in Ontario. However, 189 20 Saint John does employ a broader array of triggers than most "fire respond" triggers than the Ontario comparators, therefore Ontario Fire departments. further review is warranted. r�ssc5srr�e�t �n� Q�a��rt�r�aities Fire Service Level Rationalization Opportunities The overall benchmarking assessment of Saint John Fire has perFormance Concepts, in consultation with City Staff, set out two components. For Fire Response the rating is a below- a series of rationalization options for Saint John Council to standard Bronze since the actual urban response times are consider related to emergency call response times and already not meeting the "standard" 90th percentile response revenue generation opportunities. Opportunities to address time of 5:30 to 8:00 minute actuals with service calls primarily the need to restructure medical call response protocols are in the PIanSJ urban area. also presented. Council endorsed response time service levels would realistically reflect current 90`h percentile It is noted that the irregular shape of the 77 kmz urban area response times. Medical call response would be limited to and large 230 kmz non-urban area for fire response is the Primary Development Area in order to ensure proper problematic for coverage of the service and efficient staffing apparatus positioning for fire suppression calls. for fire response, and furthermore, the community has a unique risk profile that includes large petrochemical industry Fire — Medical Call Rationalization Opportunities and old heritage buildings with steep burn curves. • Review medical call dispatch triggers in order to migrate towards Ontario urban average call volume profile (where For Medical Call Response, the rating is assessed at an o medical calls are 41 /o of total fire calls) on the premise above-industry standard Gold due to the "hot" response to all that 75% of the calls involve no medical acts, 100% of the EMS calls in large traditional apparatus. It is noted that all calls are responded to with "hot" lights and siren full speed aspects of EMS triggers in New Brunswick are used by 4 person pumpers on City streets, and 1% of inedical calls Ontario comparators, but in total New Brunswick has more require life-saving ALS interventions 190 21 • Eliminate non-urban tiered medial calls on the premise 1V� Arenas that these are a small share of total fire medical calls, have a low probability of positive medical impacts with Methodology and Analysis "hot" call transportation risk, avoids drawing apparatus out The Year 1 CSR examination of arenas relied on peer of ideal fire structure response positions, and reduces benchmarking and the data was acquired by contacting the apparatus travel risk peer municipalities. Figure D-7 sets out arena benchmarking results for Saint John versus the peer comparators. Fire —Service Level Rationalization Opportunities • Recommend urban service levels (for Council approval) Figure D-7:Arenas Benchmarking with current station locations and resources to at least _ � _ - .. - maintain existing 9-10 minute 90th percentile response - times (including dispatch, assembly and travel) SaintJohn a z n, so Average,o >eo Moncton - 6 Y 36 Good NA • Deliver a non-urban model with significantly slower Fredericton 6 - Y 28 Good High response times (e.g. 15 minute 90th percentile) for Minimal Sarnia 4 - N 2� 25 seniors �5-80 structure fire suppression with an aggressive fire Booked Sault Ste.Marie 3 2 N 15-20 40-70 Solid prevention and education program to compensate St.John's - 2 N - - - • Review of revenue generation opportunities (cost Notes: recovery) including isolated housing fire safety audits, Othericeservices—operatedbycommissions,partnershipsorprivately Data collected through municipal contacts and web-sites inspections/prevention, false alarms Saint John prime time ice rental utilization across its four community arenas is high at 80°/o plus — similar to peer municipal comparators. Saint John on-ice programming (i.e. 191 22 a direct delivery model by City) per week (Monday-Friday Value Question(s) daytime) is very high in terms of program hours offered, but • Is there potential to improve performance or generate very low in terms of participant utilization rates at 10 savings by rationalizing operating hours or facilities? participants per hour. Saint John non-prime time utilization of rentable hours (Monday-Friday daytime) is low — a common V� Winter Roads financial and efficiency challenge for Canadian municipal arenas. Saint John staff report that arenas are also in the late 9Vlethodology and Analysis stage of their useful asset life-cycle, and carry significant The Year 1 CSR examination of winter roads relied on peer deferred maintenance burdens. benchmarking and the data was acquired by contacting the peer municipalities. Figure D-8 sets out winter roads benchmarking results for Saint John versus the peer �I�sess�r��r�� ar�{a' �'a�t�� stia�r�s,� comparators. The overall benchmarking assessment for arenas in Saint John is Silver — typical of peer comparators for high prime Winter maintenance of municipal roads (or roads winter- time utilization, and also typical levels of low rental utilization control) benchmarking documents the limited variation in on a Monday-Friday daytime basis. Performance Concepts service levels among the peer comparators. Municipalities analyses have undergone multiple refinements, and continue typically provide service on a priority basis; generally focused to conclude there is an opportunity to consolidate City on main arterials followed by bus routes and schools, and Monday-Friday programming at one central location, close then local streets as the final priority. Service levels across remaining arenas during the week-day, and re-deploy staff to benchmarking peers measure either the elapsed time from other City operational units to reduce costs. Collective the end of a winter event until a given road class clean up is bargaining challenges may need to be addressed when complete or the first equipment pass. rationalizing Monday-Friday daytime operating hours. 192 23 Figure D-8:Winter Roads Benchmarking However, the amount of deployed effort (hours) infers a Gold - ., service level — typified by reactive rather than pro-active - approach (i.e. the lack of a snow accumulation trigger at the • Priority 1—arterials/emergency:8 hrs(travel lanes) SaintJohn �,3�g ' Priority2—majorbus/CBDlschools:8hrs(travellanes) No OUtSet of an event response). Saint John deploys CreWS • Priority 3—minor buslcollectors:12 hrs(centre line) • P��o��4-�o�a�s��eets:,z n�s�S�oW Pa�k> based on weather forecast (which is typically expensive since Moncton 1.000 • All streets-travelled width within 8-10 hrs 2-8 cm a forecasted storm may not be as severe as expected) rather Fredericton 770 • All streets-24 hrs' N-A than on a snow accumulation trigger — with current shift Sarnia 1,300 ' 24 hrs for mains,bus routes' N-A • 48hrsforlocalroads' schedules needing overtime for operations. Accumulation Sault Ste.Marie 1,210 ' Policy—clear in 24 hrs 5 cm • Typically—mainsl0hrs triggers may improve deployment efficiency. ISt.John's 1,400 • Initial cut of all streets within 12 hours(<25 cm) 5-7 cm 'Denotes final service objectives—all others are(irst pass Winter control service level adjustments/efficiencies are recommended for consideration by City Council. Overtime ,A ssessr�era� �r��' Op�a��'tUr�lir�� total winter cost reductions in the $500k to $600k range are The overall benchmarking assessment for the winter achievable according to Performance Concepts analyses (a maintenance of roads service levels (by road class) is Silver, combined Sidewalk and Roads rationalization). Details of the since Saint John's standards are similar to its comparators analyses have been shared with City staff. The figure below and is achieving its objectives for even the most severe winter details a series of specific efficiency opportunities. Collective events (although the municipality has only been measuring its bargaining and staff training challenges will need to be objectives for two years and there was limited snow addressed to secure the modeled cost savings. Route accumulation 2011- 2012). rationalization to reflect Plan SJ priorities within the Primary Development Area should also be considered. The roads featuring heaviest traffic loads would receive priority service, 193 24 thereby meeting public expectations and contributing to public Figure D-9:Winter Sidewalks Benchmarking safety outcomes. High pedestrian traffic areas—CBD, • Priority 1 within 2 days Winter Roads Rationalization Opportunities Saint John 61% 242 retail, schools,bus stops,connecting • Priority 2-3 within 3 days SM/,efficiency,high vehicle speeds • Prioriry 4 within 4 days • Re-deploy existing winter staffing or staff from other areas ooW��oW�,arte��a�s,s�noo�s,nosP�,a�s. • za no��5 doW��oW�a�d Moncton 65% 280 bus roules integrated S/W (service rationalization) / UI11tS evenly across day and I • SdaysrestofCity _ Fredericton 100% 231 All sidewalks • 48 hours fllgflt SrllftS t0 I"@C�UC@ OV@I�Illl@ Schools,hospitals,arterial roadswhere Sarnia 10% city is putting snow on S/W;by-law for • N-A • Reduce winter service level on Priority 3 roads to 18 residents to clear in front of property Sault Ste. Arterial roads,roads to schools or other hours and Priority 4 roads to 24 hours (Priority 1 and 2 rv�arie ��° z�o communityfacilities,hospitals,bus • 24hours stops;some sub-division road service levels are maintained) ooW�coW��o�e��osc-5na��9 W��n . 4-7 days after main push- Downtown Development Commission); St.John's NA NA at least one side of arterial/collector back of streets completed • Introduce accumulation trigger of 5 cm to initiate a winter streetswithinl.6kmofschools event response to improve staff response timing and reduce material costs • Re-evaluate plow routing to align with PIanSJ Municipalities typically provide winter sidewalk maintenance on a priority basis. Although the categories vary by Vl� Winter Sidewalks jurisdiction, maintenance priorities generally fall into the following route categories: i) arterial road sidewalks (high Methoc�adogy �nd ,4t��l�✓�J� traffic - safety), ii) bus routes, schools, hospitals, iii) The Year 1 CSR examination of winter sidewalks relied on community facilities and iv) local residential streets. peer benchmarking and the data was acquired by contacting Response time based service levels for sidewalk the peer municipalities. Peer comparator benchmarking data maintenance typically measure the duration (hours) between for winter sidewalk maintenance appears in Figure D-9. the end of a winter event and complete system clearance. 194 25 There is significant variability across benchmarking Winter Sidewalks Efficiency Opportunity comparators when it comes to lower priority residential . Investigate the impact of reducing service levels by sidewalks. Rather than consume finite property tax dollars eliminating low priority sidewalks for the inventory clearing these low priority sidewalks, there is a trend for while ensuring alignment with PIanSJ (this may municipalities to enact by-laws requiring property owners to involve enactment of a Sidewalk Cleaning By-law) clear sidewalks fronting their property. Examples include Halifax, Edmonton, Calgary, Prince Albert, Sarnia, and Barrie. VI1� Pal"kS ar1 d SpOi'fS FI el d S nlleth�dology and Analys�s Assessment and Opportunities The Year 1 CSR examination of parks and sports fields relied Saint John's response time service levels are comparable to on peer benchmarking and the data was acquired by peerservice levels so it receives a Silver rating for its contacting the peer municipalities. Benchmarking for parks standards. However, Saint John's clearance of local street and sports fields encompasses the amount of service (i.e. sidewalks instead of a by-law mandating property owners to facilities) supplied to residents, as well as operational service clear their sidewalks is broader than Canadian municipal levels for park and sports field turf maintenance. trends—thus a Gold designation. Figure D-10 compares the amount of facility types in Saint Eliminating low priority sidewalks could generate significant John to a population-based industry standard mix of facilities. cost savings in staff overtime and materials — in the range of Facility types include sports fields, ball diamonds, $100k or more. Performance Concepts calculation details playgrounds and parkland. have been shared with City staff. 195 26 Figure D-10: Parks and Sports Fields Benchmarking maintenance levels (weekly cuts and grass height) are well __ _ _ _ � ' within peer norms. The same can be said of passive park turf . • .. . . �� ✓�:,- Sports fields Zg �small non-reg/5,000 people 14 • � •_.;��;� maintenance service levels. 1 large reg/2Q000 people (3) _� `.-;,r Diamonds 30 1/5,000 people 14 - / � (Basebal I) i� `�� '! \' Figure D-11: Parks and Sports Fields Maintenance Benchmarking Playgrounds 71 1/5,000 people 14 };;;+y:;,t, Parkland 2,943 900 square feet of parkland �,400 acres �„� �� --- � � � � acres per person �, ' -. •. -. 1-2 weekly cuts as required Saint John 1.5 weeks typically 2 weeks Notes: � 3inches Data from Play SJ:Saint John comparison of facilities against per PI ay�y� Monclon �weekly min or 20/season 1 weekty min or 16/season Bi-weekly min or 12/season capita requirements p �p�� 2.5 to 4 inches 2.5 to 4 inches 2.5 ro 4 inches Distance belween facilitiesand limited centralized'depots', �V� V `___:�. , significant time spent travelling ° 2 weekly cuts 2 weekly cuts �_Z weekly cuts Fredericton 2inch soccergrass 2inch soccergrass Upto 3.5inchesturflength 2-3 inches baseball 2-3 inches baseball Sarnia Z inches or less turf length Z inches or less turf length 2 inches or less turf leogth 18-20 seasonal cuts Saint John significantly exceeds the industry standard in Sault Ste Marie 1 weekly cut 3 inch turf length 3 inch turf length 3 inch turf length every category of assets, with facilities dispersed throughout St John's 2-2.Sinches 2-2.5inches 2-2.Sinches 3-4 cuts per 2 week cycle 3-4 cuts per 2 week cycle 3-4 cuts per 2 week cycle the municipality. This dispersed service model is, by nature, expensive and inefficient from a maintenance and capital ,pssessmer�t ar�c� �pportunitres asset management perspective. To its credit, the City is The overall benchmarking assessment for parks and sports acting on this problem in the draft Play SJ recreation master fields has two components. Turf maintenance service levels plan — recommending facility consolidation a priority. are rated as Silver — well within peer norms. However the Significant maintenance staffing efficiencies should result in a number and mix of facilities is an issue, with too many sites reduction in travel time required. and too many staff maintenance hours consumed by unproductive travel. City staff has confirmed this reality in the On the maintenance service level side shown in Figure D-11, Play SJ reporting process and in interviews with Performance peer benchmarking demonstrates that Saint John sports turf 196 27 Concepts. Therefore, the system design component is To improve customer service responsiveness, demonstrate assessed as Bronze—below peer and industry norms. accountability, and support implementation of Plan SJ, the City has created an organizational design framework for "one Parks and Sports Fields Efficiency Opportunities stop" development approvals — bringing together planning, • Consolidate facility maintenance operations to reduce engineering and building staff to integrate decision-making. travel time • Right-size facilities to improve quality while The City deserves full credit for these achievements, however continuing to address community needs (Council much remains to be done. Planning and building by-laws Priority) need to be modernized to reflect the principles of Plan SJ (although, noting that in some cases these revisions are legislated). Development approval business processes need viii) Developrnent Approvals Process to be reviewed and re-configured to effectively make the transition to a "one stop" development approvals The City of Saint John is currently in the midst of a major organizational design. Applicants must upgrade the quality restructuring of its land use policies and development and professionalism of their development application approvals process. Common Council has committed to the submissions. implementation of the principles of PIanSJ in their 2012-2016 Council Priorities. One of Plan SJ's primary goals is to Methodology and Analysis mitigate and reverse land use "sprawl". This sprawl is the The Year 1 CSR examination of the development approvals cumulative result of decades of land use decisions made by process used both a critical review of process by previous Councils. Sprawl creates higher operating costs PerFormance Concepts and peer benchmarking (data was across numerous City services — Roads, Parks, Police and acquired by contacting the peer municipalities). Fire are prominent examples. 197 28 Based on Performance Concepts' extensive work helping culminating in a development permit, and ii) Building Code municipalities transition to a "one stop" development review culminating in a building permit. A sequential process approvals model, Figure D-12 illustrates a number of current will remove confusion and overlap associated with the current business process deficiencies that we have identified which simultaneous consideration of planning and building issues by represent improvement opportunities. the City. Figure D-12: Developara�nf process opportunities 1=igure D-13: Development Approvals benchmarking 1. Established Submission .- -. . . �' _ Requirements - ' - - .- - - 5. Planning&Building SaintJohn Buildingpermit Nomandarorypre- Coordinated,but Notchecked targets 10 days consultaUOn meeting not sequenced coordination(sequential 3. Good°Gatekeeping�� Bwldinginspectorscontrol Coordinated applications and approvals) intakequality;pre-submission 12 monthaker foundation At Intake Moncton 20 days meeting:applicationchecklist PlanNng and permit for a report to be '� �� '��` BuildingCode condifional zoning;51.000 submitted confirming gradf ng �� ' '� erformancede osit approvals 1 1 � 4.Timely Revie No guarantee; Coordinated Planning staff control intake Land surveyor or engineer '2. QUd�lt Willmeettodiscuss Planningand Y Planning Bullding •• Samia quality;pre-submissbn certificationthat grades match within 2 weeks of Building Code ' Applications 1 application meeting approvals plan J � , ' Coordinated `�� Condl(lons '� Sault Ste- Building inspectors control Improvemeni �� 1 VerHlca(lon � Marie Aim for 90 days fntake quality;pre-submission Planning and None-BuildingdepL staff Opportuntty Improvemem ` �� meeting BwldingCode reviewapplicationonly `�� approvals Opportuntty Improvement Opportunity Planning staHcontrol fntake St.John's 6-10 weeks quality;online manual for Building dept.staff check each submissions;pre-submission lot meetin Note:Data is provided for information purposes to highlight processes in other communities-data mixes A combination of ��complete application�� staff checklists, and functionsof development(i.e,development and building issues) diligent enforcement of application intake standards (i.e. gatekeeping) at the counter, will benefit applicants submitting Peer comparison supports the improvement opportunities high quality applications with efficient decision-making. available to the City, as illustrated in Figure D-13. Peer municipalities in both New Brunswick and Ontario feature A sequential development approvals process is sequential review of planning and building applications, recommended. The process consists of i) Planning review register important applicant planning commitments on title, 198 29 and deal with grading and drainage issues across both planning and building reviews. Rss�ssm�r�t �r�cl V�I�r� �?uestion(s� The overall benchmarking assessment for the Saint John development approvals process is Bronze. This assessment highlights the need to review and revise or rewrite by-laws as well as make process improvements to better align Saint John's approach with Canadian municipal industry standards and to implement Plan SJ. Development Approvals Value Questions(s) • With lower application volumes, can staff resources be redeployed to create a more predictable framework for development through modernized by-laws and process improvements to facilitate well-planned and executed development approvals? 199 30 E. Benchmarking Assessment • Development process restructuring will yield positive results for applicants and the City in its role as a Summary (Gold, Silver, Bronze) diligent regulator. & Conclusions Saint John should consider adjusting service levels for the City services rated as Bronze or Gold to bring them in line with the more appropriate Silver service level. Figure E-1 summarizes the peer benchmarking exercise undertaken by Performance Concepts. City service levels Figure E-1: Benchmarking Assessment Summary typically match or closely approach peer comparators. There are a few notable exceptions: Service 2012 • Policing staffing strength exceeds industry standards Transit _ SIIV21' due to lagging levels of civilianized administrative positions; Fire ■ Bronze/Gold • Fire emergency response times do not meet peer POIICe Gold standards — a concern given the Saint John fire risk profile; Arenas _ Silver • The parks and sport fields facility asset mix requires Sidewalks — winter ■ Gold/Silver significant site consolidation to generate standard levels of maintenance efficiency; Roads — winter ■ Gold/Silver • Winter Sidewalk service level rationalization (by-law model) is worthy of serious consideration; and, Development _ Bronze Parks/Sportsfields ■ Bronze 200 31 In terms of Year-1 CSR efficiencies and potential cost- • Urban sprawl is a key contributor to the service savings, Performance Concepts modeling has determined delivery challenge in Saint John and Plan SJ significant potential savings ranging from $1 million to more intensification targets need to be achieved to help than $2 million annually, based on: promote efficient service delivery within and outside • $500,000 to $1,000,000 in savings through growth zones; civilization of certain police staffing; • Service changes may be subject to seasonal needs • $500,000 to $600,000 in savings through winter and the management of the change has to be control service adjustments; and, aligned with seasonal realities (i.e. setting new winter • $100,000 or greater in savings by eliminating the control service levels and re-training machinery plowing of local street sidewalks. operators prior to the next winter season); • There may be a need for financial or capital investment to achieve long-term annual cost savings 1J�r�aler�r�nfarron Con,siderarions and the specific investments will need to be The following considerations are necessary when determined by senior management staff as part of implementing changes in service levels recommended in this the implementation process; and, report: • Public consultation which was an important part of • Union contract challenges (i.e. obtaining more launching the Core Service Review should be flexibility in the collective bargaining agreements) continued as part of the on-going approach to need to be resolved by Council to achieve a sizable implementation. portion of these savings. Performance Concepts concludes reasonable accommodations are possible Specific implementation actions can be taken in the next six to reduce existing workplace rigidities without any job months to achieve CSR efficiencies and potential cost loss; 201 32 savings. These recommendations were submitted for 2. Winter Sidewalk Control consideration to City staff prior to report completion There are numerous sidewalk clearance by-laws in place (December 2012). across the country. Developing a draft by-law for rapid public and Council consideration should be relatively straight- 1. Roads Winter Control forward. A public meeting could be held in February or March The 2012-13 Winter Plan could be amended immediately to 2013 to introduce the issues, gather public input on the re-deploy daytime staff/units to the evening shift in order to potential adjustment in service, and highlight the forecast balance resource deployment across the two shifts. savings in both materials and eliminated overtime. The new by-law based model could be Council approved by the end of Service levels could immediately be adjusted in the 2012-13 Q2 2013 and put in place for the 2013-14 winter Winter Plan for Priority 3 and 4 roads (adding 6 hours to the season. Remaining higher priority sidewalk kilometres would route completion target). This adjusted service level could continue to achieve current service levels with zero overtime be achieved with the balanced deployment model in all but required. the most severe winter events. 3. Arena/Winter Redeployment Performance Concepts analysis concludes that these 2 linked It is possible that union support for the arena re-deployment adjustments would result in a significant (perhaps complete) plan could be secured during Q1-2 2013. In consultation reduction in required winter control overtime for a typical with human resources staff, this could conceivably happen winter season. Overtime has recently averaged almost $400 given the current management-union climate and existing thousand on a multi-year average. collective bargaining mechanisms. Arena staff can be trained to secure the necessary licenses to operate sidewalk and road snow apparatus during Q2-3 2013 -well in advance of 202 33 the 2013-14 season. Arena Monday to Friday daytime hours 5. Police and programming consolidation could realistically occur for During Q1 2013 budget deliberations, Council should direct the 2013-14 season. A low cost arena-cleaning contract the Saint John Board of Police Commissioners to prepare a could be put in place by the end on Q3 2013. 3-year civilianization migration plan. Performance Concepts' benchmarking of policing strength indicates that low rates of 4. Parks & Sports Field Turf Maintenance Consolidation job civilianization within the Saint John Police Force may be responsible for the very high policing strength in Saint John During Q1-Q2 2013 a turf maintenance consolidation plan and the resulting property tax levy requests from the Board. can be designed and implemented for the 2013 turf maintenance season. Low priority sites (currently permitted The Board migration plan should include cost reduction in CLASS) can be identified and put on a low priority turf targets associated with migrating Saint John civilianization service level. The overriding principle would be crew travel rates to industry norms. This 3-year plan should be received time reductions (shut down remote sites) and permanent by the end of Q2 2013. The Board would be directed by deployment of staff at higher usage sites. Presumably Council to make this issue a key priority at the upcoming seasonal staff hiring costs could be reduced and overtime bargaining table. avoided system-wide. The consolidation plan should document expected cost reductions achieved via reduced paid travel hours and improved yield of"true" maintenance hours. 203 34 CSR Moving Forward: Multi-year Benefits This report addresses the Year 1 Core Service Review and it is acknowledged that other services need to be reviewed in Year-2 and Year-3. The Year-1 Core Service Review has identified opportunities for service level adjustments and efficiencies with cost saving potential. Challenges to change have been identified and remedial actions recommended. The City of Saint John should complete the next two years of the Core Service Review program to gain the full advantage of benchmarking service levels, identifying opportunities, and adjusting service levels to align with public expectations, continuous improvement, efficiency, and affordability. 204 REPORT TO C � M. M (JN COUNCIL June 3, 2013 t� � �i��-,s?�fr�,�.� r 11.'` � M & C2013 - 116 '1�;��y�' �� - -�-� � ..r � His Worship Mayor Mel Norton .; . `"� .�• •� and Members of Common Council The Citl�of Saint)ohn Your Worship and Members of Council: SUBJECT: Douglas Avenue On-Street Parking BACKGROUND On October 9, 2012 Common Council resolved that "item sl l.l entitled Parking on Douglas Avenue (Councillor MacKenzie) be referred to the City Manager to receive input from the Parking Commission and Municipal Operations." Staff understands Council would like the rationalization for the current on-street parking arrangement on Douglas Avenue in the vicinity of Harbour View High School as well as suggested alternative options to that proposed in the Council motion. Permitting parking on Douglas Avenue in front of Harbour View High School from 9 AM to 3 PM and from 5 PM to 7 AM each day was in the Council motion. The following figure outlines Douglas Avenue and key geographic reference points to help the reader of this report: 425 Douglas Chesley A�enue Brunswick 297 Douglas 215 Douglas Place Avenue Avenue 135 Douglas Drive � Harbour Avenue Clarendon View High / � � Street Main School � Street � Residents Location of Summertime With Drive Crosswalk pBrking � concerns Alexandra Bentley Street n� Street �y Currently, parking is not permitted at any time on either side of Douglas Avenue from Chesley Drive to Civic # 425, on the west side from Civic # 425 to Brunswick Place, on either side from Brunswick Place to a point 190 metres northerly (frontage of Harbour View High School), and on the west side from Civic # 215 to Main Street. Douglas Avenue from Bentley Street to Main Street is exempt from the Overnight Winter Parking Restriction, which allows parking from midnight to 7 AM, December 1 to March 31 on both sides from Bentley Street to Civic # 215 and the east side of the street from Civic # 215 to Main Street. Overnight winter parking is not permitted from Chesley Drive to Bentley Street. Parking is permitted at all times on the south side of Brunswick Place, including during the winter overnight period as this street is exempted from the Overnight Winter Parking Restrietion. 205 M & C2013 - 116 June 3, 2013 Page 2 Balancing on-street parking with efficient public works operations, particularly snow removal, and safe passage for all inodes of transportation has been an ongoing challenge. Many multi unit residential properties require parking for several vehicles with limited off-street parking capacity. Douglas Avenue can become narrow in some locations during the winter with the permitted on- street parking. A residential street, Douglas Avenue is one of three routes connecting West to East Saint John and is the most conducive to becoming an active transportation link requiring appropriate street width. Pedestrian traffic is also a consideration on this street with its residential quality, link to Harbour Passage via Bentley Street, Transit stops, and the presence of Harbour View High School with students crossing the street. Since 2009, the following efforts ha�•e been undertaken to find this balance; • Prior to November 2009, no parking at any time was permitted on the west side of Douglas Avenue from Main Street to 215 Douglas Avenue and from 297 Douglas Avenue to Chesley Drive. No overnight parking was permitted on the west side from 215 Douglas Avenue to 297 Douglas Avenue. Parking on Sundays, 10 AM to 2 PM was permitted on the west side from Clarendon Street to 135 Douglas Avenue. • In November 2009, the Overnight Winter Parking Restriction was introduced city-wide. Douglas Avenue was exempt at this time due to concerns with the effectiveness of snow removal. Previous Parking provisions on Douglas Avenue were removed with the exception of leaving the Sunday on street parking near Clarendon. Parking was prohibited on both sides from 425 Douglas Avenue to Chesley Drive and from Brunswick Place to a point 190 m in northerly direction (front of Harbour View High School). Alternate side parking from Main Street to 190 m north of Brunswick Place and from Brunswick Place to 425 Douglas Avenue were introduced with these same two sections becoming exempt from the Overnight Winter Parking Restrictions. These exemptions on Douglas Avenue were meant to be short term (one year) until residents found alternative parking locations. • In January 2010, Council endorsed criteria that staff would use to consider further exemptions to the Overnight Winter Parking Restrictions as there were a significant number of requests from citizens city-wide for such an exemption. One of the main rationales endorsed is the consideration of multiple blocks of streets in an analysis and not just the one block where a citizen has a concern. The criteria also permitted consideration of off-street parking options. • In October 2010, staff recommended via M&C 2010-207 to exempt the section of Douglas Avenue from Bentley Street to Alexandra Street in place of the larger section exempted in November 2009. The east side of Douglas Avenue froin Bentley Street to Main Street was exempted. Prohibited parking at all times on the west side of the street from Main Street to 215 Douglas Avenue and from Brunswick Place to 425 Douglas Avenue was reintroduced. 206 M & C2013 - 116 June 3, 2013 Page 3 • In November 2010, Council requested staff to investigate sections of Douglas Avenue and other streets in Lower West to potentially add further exemptions to the Overnight Winter Parking Restrictions. • In January 2011, staff focused on Douglas Avenue between Brunswick Place and Bentley Street including the area in front of Harbour View High School as residents in this area were having challenges with finding on-street parking. Off-street parking options at Harbour View High and an empty lot across from this school were not options based on discussions with property owners. In M&C 2011-08, staff recommendations that no changes be made to this part of Douglas Avenue were endorsed by Council. • In November 2011, M&C 2011-307 recommended the south side of Brunswick Place be exempt from the Overnight Winter Parking Restrictions to allow for additional on-street parking for residents across the street on Douglas Avenue. Each investigation requires staff to investigate and report, City Solicitor resources to draft by-law amendments and personnel to remove and/or install on-street parking signs. ANALYSIS Rationalization for Current Parking Regulations In No��ember 2009, staff recommended the prohibition of on-street parking on either side of Douglas Avenue in the vicinity of Harbour View High School in an effort to balance operational requireinents and safety. Five on-street parking spaces were exempt on Brunswick Place in November 2011 as a good balance since a parking-free zone is maintained in this area where there is a Transit stop and crosswalk leading directly to the Harbour View High School. On-Street Parking Options Analysis Five on-street parking options are outlined that impact competing street uses differently. Any recommendation endorsed by Council that requires a Traffic By-Law amendment must be referred to the City Solicitor to place the amendnient in proper translated format. Option 1: Original Council Motion Option Permit parking on the east side of Douglas Avenue from Brunswick Place to a point 190 metres north of Brunswick Place between the hours of 9am — 3pm and Spm — 7am each day. This option would prevent parking during the critical points in the day when students would be most likely crossing Douglas Avenue, improving sight lines between crossing students and motorists. This option would negatively impact the effectiveness and efficiency of public works services, particularly snow removal and street cleaning services. Although the parking spaces would be closer to resident's homes, it would also be inconvenient for residents to move their 207 M & C2013 - 116 June 3, 2013 Page 4 vehicles elsewhere during the hours when parking is prohibited. There is also an increased risk of illegal parking during these limited hours that requires enforcement. As a balance, this option would remove Brunswick Place as an exemption to the Overnight Winter Parking Restriction, thereby preventing parking on the south side during this period. The overnight parking option would move to the east side of Douglas Avenue. The following Traffic By-Law Amendments would be contemplated with this option: • Add Douglas Avenue with Limits Brunswick Place to 190 metres north of Brunswick Place to Schedule R (Exemption from Overnight Winter Parking Restriction) • Add Douglas Avenue with Limits Brunswick Place to 190 metres north of Brunswick Place (East Side) with Times (Daily, midnight to 7 a.m., 9 a.m. to 3 p.m., 5 p.m. to midnight) to Schedule A-2 (Parking Times) • Remove Brunswick Place (Entire) from Schedule R Option 2: Permitted Day Tiine Parking Hours without Overnight Winter Parkin� Prohibit overnight parking in the area outlined in Option 1 to improve snow plowing effectiveness and efficiency. Winter overnight parking would remain available on Brunswick Place. The following Traffic By-Law Ainendments would be contemplated with this option: • Add Douglas Avenue with Limits Brunswick Place to 190 metres north of Brunswick Place (East Side) with Times (Daily, 9 a.m. to 3 p.m., 5 p.m. to midnight) to Schedule A- 2 Option 3: Permitted Parking South of Brunswick Place This option would permit parking at any time on the east side of Douglas Avenue from Summertime Drive to Brunswick Place. Parking is already permitted in this area except during the winter overnight period and this option would allow parking during this period as well. This area provides seven on-street parking spaces that would be available at all times. The efficiency and effectiveness of snow removal and street cleaning would be negatively impacted that would require location-specific parking bans. The following Traffic By-Law Amendment would be contemplated with this option: • Add Douglas Avenue with Limits Sunninertime Drive to Brunswick Place to Schedule R 208 M & C2013 - 116 June 3, 2013 Page 5 Option 4: Pennitted Parking East Side of Dou�las Except at Crosswalk Similar to Option 1 (original Council motion option) except it replaces the time-based parking provisions with a No Parking Zone around the crosswalk (and Transit stop), keeps the Brunswick Place parking in lieu of the No Parking zone around the crosswalk, and extends the section exempted from the Overnight Winter Parking Restriction on the east side of Douglas Avenue (and the prohibited parking on the west side) from Bentley Street to Brunswick Place. This option would improve sight lines at the crosswalk at all times, creates four parking spaces in front of the residences with parking concerns with further additional spaces to the north and provides a more consistent parking regulation system on Douglas Avenue from Brunswick Place to Main Street. As a balance, this option would decrease the level of snow removal service between Brunswick Place and Bentley Street potentially requiring additional location-specific parking bans. However the section between Bentley and Main has functioned relatively well over the last few winter seasons with this system already in place. The longer No Parking zone around the crosswalk improves the sight lines between northbound motorists and pedestrians waiting to cross from the east side of the crosswalk. The length of tlie No Parking zone was calculated using measured vehicle speed data from a recent traffic survey. It is important to note that 15% of the vehicles were travelling at or above 60 KM/H (10 KM/H over the speed limit) during the survey period. This resulted in the requirement for a longer No Parking zone around the crosswalk compared to what would have been required if operating speeds were at the speed limit. The longer zone resulted in the loss of two on-street parking spaces in front of the residences with parking concerns compared to the time-based parking of all spaces in this vicinity in Option 1. The following Traffic By-Law Amendments would be contemplated with this option: � Add Douglas Avenue with Litnits Brunswick Place to Bentley Street to Schedule R • Remove Douglas Avenue, Both Sides, with Limits Brunswick Place to a point 190 meters north of Brunswick Place from Schedule B • Add Douglas Avenue, West Side, with Lirnits Brunswick Place to Bentley Street to Schedule B • Add Douglas Avenue, East Side, with Limits from 70 metres north of Brunswick Place to 137 metres north of Brunswick Place to Schedule B • Add Douglas Avenue from Brunswick Place to Bentley Street to Schedule R O�tion 5: Status Quo This option keeps the status quo on-street parking regulations near Harbour View High School that provides on-street spaces for several vehicles on Brunswick Place instead of on Douglas 209 M & C2013 - 116 June 3, 2013 Page 6 Avenue. The rationale for this option has been previously presented. No Traffic By-Law amendments would be required for this option. INPUT FROM OTHERS Staff sought input from the Saint John Parking Commission as directed in the Council resolution. The Parking Commission is supportive of options 4 or 5. RECOMMENDATION Staff recommends that Common Council endorse Option 4 and refer the Traffic By-Law Amendments contained therein to the City Solicitor for placement in proper translated format for Council's consideration. Respectfully submitted, � �� Timothy D. O'Reilly, P.Eng., M.Sc.E. R. Kevin Rice, C.E.T. Traffic Engineer Deputy Commissioner, Transportation and Environment Services i�� Wm. Edwards, P. Eng. J. Patrick Woods, CGA Commissioner, City Manager Transportation and Environment Services 210 �l�t� ' �!l L'c.�?�S �. 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C�«Ti�ICkTE OF fidSllR�.NCE ��"`' HEAQ OFFICE 1 U WELLINGTON STREET EAST 7QRONTO,ON7ARI0 M5�1L5 This is to Certify to: bATE: May 3fll2013 � Ci1y of Sainl Joh�� 1`i Mt r�ceI SquarC That Policle5 of insurance as heraln Saint John. �I6 descr�bed have been issueU to the Insura9 named below antl are in iorce this tlate � BROK�R: Andersan Insurance l.td.(M R Rrowr�) INSURER: ROYAf.&5UN ALLIANC�IN5URANC�COMPANY pF CANADA REGIaNAL ADORESS: ;0 Garland AvHnue,Dartmouth, NS B3B bA:.i NAM�b INSURED: ,fosepii B�yce t�Rttoda Boyre�Rhoda's Market ltd ADDRESS: 575 Gondola Point Road,quis�amsi�,IV$ L2L 3JA KIND OF PDLICY POLICY NUM�ER ExPIf2Y pATE ^,_,_ pn MMM vv LIM378 OF INSUR.'1NCE Limits vf Insurance are ln Canadian Currehcy. COMMFRCIALGENERAL *��12fi34Ci73 30-Apr-14 LIABILlTY �20OOQDO BODILY INJl1RY qNp PRpPER7Y OAMAOE I.iABILITY LI�JIIT �ach Occurrance Occurr�nce � @ Of yi ZOUOOOO PERSONAL AND qDVERTISING INJURY LIMIT Ctaims Made � Each Occurrence $�50q MEpICAL EXPENSE LIMIT Any One Person @ 1 Q�OQp TENANTS'LEC3AL LIA81L17Y L1MIT � Any One Prernlses �JUOQf]Ofl GENERALAGGkE[3ATELIMIF �2000000 PRODUCTS ANQ COMPLETED OPER.qTI0N5 AGL3REOATE LIM17 To!he extent provlded by the pollcy,sggregates may reduce the amount of Insurance available to pay a losa,as fnsurer's pnymenEs are mode. Ernpioyers' Included � Liability �Excluded � Cross IncEuded ✓ Liablll(y AU70MOBILE LlABILITY * � INCLUSIVE LIMIT A!I owned sutomohlles � Leased aulomobiles '”" ❑ "�" ^"^-^m^^ � -r� - -._.._ � _ ::. ��: Tµ : ,� ' ,_' f+ Stantlard Nnn-Owned [] FJtCN f'Eft50tJ � �� EqCH �� EACH AGCI�EiJT� ` w� POIICy ' OCCURRENCE 'i�N.',+i 1� _.r.� Speciflr,vehlcles only � $ � 1 $ " I ��,��_ ��'�ALL ALfTOMpBfLES LEASED IN�XCE55 OF 30 QAYS WFiERE THE IN5URECl SS REG7UIRED TO Pf20V1DE IN5URANCE. Y OTFiER(Describe) ❑ * � ❑ NOTE: Re: Flea Markets to be held or�in the downtowa area Can�da i.lay,July 1/20f3 Netiv Brunswick Day,August 5120i3 Labour Uay,Sepkember 212013 * A9SENCE OF AN EN7NY iN THESE SPACES MEANS 7HAT INSUFiANCE iS NpT IN FORCE 1N RESP�CT OF THE CDVEf;AGES OPY05lTE TH�RETO. The insurance afforded Is subject ta the terms,condltfons end excluslons oi the appllcable policy. Thls Certlficate is Issuad as e matter of informatlon only and confors no rights on the holdar end imposes no Ilablllty on the Insurer. The Insurer will endeavour to mail to the holder of fhis certlficate 30 days wrltten rtotice of cancellatlon of these pollcies,but assumes no respnhslhltJty for fellure to do so. oate: May 3012013 Authorized Representative � A�� ' , .�.! `.�--�:_._ �a�l� �1I� f�l�',�,�RP�!��'�`� ;'_�-'__'� 5702tl(Rev.Q2/2006)Wd Royel 8 Sun Afliance lnsurance Company of C � 229 �er --- � `G� -.,�=�'!�:. �� ` ��.�_ s% To whom it may concern, Rhoda's Flea Market being uptown during the holidays has always been good for ouz � business. I have worked many of the halidays over the last 10 years of working at Read's . bookstore (25 Charlotte Street) an.d#he increased foot traff'ic during those days helps . J what is otherwise a very slow sale day. The years#hat the street (Charlotte from Union to the City Maxket) were closed off were always better sales da.ys for us than the last few years that traffic has been allowed to come down that part of the street. We would very much support the idea of closing that part of the street for these events in e Our stor�hour's end shortly after the Flea Market is done. Every year I witness the employees of Rlaoda.'s Flea Market cleaning up Charlotte and King Street(along with ' where ever else they have had tables) after the tables and such are packed away. Never is there garbage or debris left on the street. Sometimes the street is actually cleaner#11an it was before the event. As a business we s�pport havi..ng Rhoda's in the uptovvn and having the sma11 section of Chariotte Street closed fax the duration of their event. Thax�k yau for yo�e, Chris Duff eld �'�� ` ' '�� Should you need to contact me: (506) 639-b389 chris @visualvoodoo.ca 230 —`— � a .�rai`� . . . -I<�.. � �� ; �� ; a� �. . 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Fvents c�rtii�ue terr;tor�r. �4, Car,adian f�ult:cultu�alisn�C)ay on �y on.�uly ?. isiKC 3t��1l��F9il�t�@ .�,�. : - � � s~�� • � .r�� de��da ��<��t��s �� s� tr��,a��s- :.-. r.t 1�'�Jf !C�t'�1D'��:t��l��:,. '�� 4�a.SC'FJ'N�"` �d`,� ��r�,�c�a�� e �►�ai�� a� ��ty� ��y - .1ur�e 27 �'��Cau�adaar� xcs�"s�atl+� �w�� s�ac��wr ��.--. �o�v� �� :a�adla �a�c� q;�Y=- ��:P_ � be;�� ° , � � 4� � � � _--- �-�-,. . , � .' . � yi j�!�� .��27° I W� ,�'�� z,��'' �'"� � ` • . �. ;. � � � � �� `�'`�'�- . . - „r"pr.a"'�`w ,J ' r � �� ` .�v�JY �C;�C..�:+l� � �� . � -_ . �� Activirtes For � �,,��+� �t�rv..i�i��;�� ::,�, r ;� ' -, , - � � '- , �.�,,-_.,��, _,��air of:he f�.rr�s i� ati5�y S�r',uare, wii.� � Rho�a's-At�an�ic�anec!a's�.araes± , en��e�-c�ir._eent and ;�nuner> F1tjP5 F��a Maric�t - ;�, �trtrs�s & �raft�r� w��fcnme . Ar!ir..h�. 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N ��ic�^''0�R/'r ,�- , t � � ` . i.��.� � .�t ':r� c � . � .._ ` �.��"s •�� , 'e. . " +' , * ";. ,� ,, 4,. ,,� . A��•:''K ' � � l � � � 1 ��A� . .. ,r�.� `�� 4 r�i ♦ - ` �-�4�: � . '�.�� j �. ah ,�.� ,f ' .� r+ - � ' '�!. � x 1 � , � S � � , ' /' �� , .: . ♦ •�. . . .�'�5��. � .�, ��,, r.ne�'�.t�v �.�} "�'�'� ,f r _ �� '.. . 'i .y. � y.• 1 e .� . ._ �r- ; e � - ��' :�.' ^"' �, :� � �,'�y;.� 4 .,. � • • �---- ---- � �hoda �3oyoe, centre, of Sairn Jofm, Is rtan�:e�3 by �at �r�r�Zin��e�► of the h'undy Region :3ev�toprne4�t C�mmiss�on, �n� Economl�Dev�lopmen�and Tourisr�Nllniste��enis LQsler af�r:��h+in�t+��1�3 Wor�tier�'s I�nt��epreneuri�l Aw$rd. I � � � B�� ;� : dvv`�.r a.� m.a ^ � � ' . w�r . �ac ' ' c�� w�rt w ' � aar , 1 f��HAIAi+I�EMP Boyce,who als�aperatss t�e popular Rhoda's Soy�e promotes the tea toom fare as "heorty� �� Fazm Craft and Flea Market, was surprised to healthy and home-made" I� Rhoda Boyce ever had anq doubts about fi°d out sh�had vvon, "Its nice to cieate a pla�:e fur peop]e ta reft�sh why ahe went inta busi�ess,she just looks in her "Pm wortcing so �nuch these days that I dan't ana relax.There hasn't heen a tea room an Saint guest book at the Boyce Gallery 8� Ye Olde �$��e to stop and see who's been paying John for a Iong while.." Eaglish Tea Shoppe on Coburg Street in city attentiau tu what I've been doing." When Boyce first opened tlie tea mam two �� Rhoda's Farm Craft and Flea Marlce! caught years ago -- it alsu hauses an art gallexy which , "When I read the carnpliments my customers nn in 1975 when Boyce set up 10 tables in tfie teattues exhibits of local craftvvork and� art — w�ite, I l�ow I made the right decision to start �g��'ay Drive-in in.Rottiesay. 5ince then, her she worked at least 12 to 1�hours a day my own business. lfiey remind me that aIl the flea m�rket has becnme a Sunday traditian at tiie "Now, I usually spend e�p ta eight tu tcn hows 6ard work, time, and sacrifices have been worth p��'�'�Y M�1 and F�[hibition Park in Saint John, a1 the tea rootn:' it,"Bayce said. with vendnrs peddling their wares at aver 300 Boyce h�pes the ide� of recognizing yvomen And her efforts have�ina]Iy paid off. tables. for the�r entreprenennal efforts encourages uther Recently,she was chosen ti�is year's winner of The Boyce gallery and tea room is another �vomen to upzn businesses. ihe 1993 New Brustswick Women's Entrepre- popular gatherutg spot for Saint]ohn resicients. "It shows women there is suppurt oat.there�far neurial Award for the Fiu►dy Region Housed ia a mid-19th Cenkury struchue, them." -- 234 � 'l t�� _� a S � ' — � 1 i! � � �._ .. - � „ , � .�r �,,,��- �� - �. _ — '�� -^s._ _ ' , ! _. � � � � ' Y � - � � , I l � � �' � f J � ' � � 235 r � � ' , �31 r� � c .+ �s , ,� '. ��i=`;�•,; : �� t � �.�'ti l. � ' � .. + lr�y � " S L� � �. y '� , � :�, �� .c � . _ � , _.� _..::.�� ,1.,� - . � _: . _ _ � � - - -- _ + � . ; "�. ;:. _ �� - I .,.� �- � - � .� ♦ _ ' � •!��+� � - • � • • � . �-'r�. �_ �_ � 236 } r r +� p ,� r• .W �, � �� J��` #� yg' � �y_ � . .�! ! �� N f� ;i3' �•94 a��"` � _ _y �t y} K �+� � �= . 3.., ��' � ��,r,�° t��..a� ^r L - s '� . � � . -- j ' �`, }f��z;�E� �. �`f .�"-�-• �,,�, � .�».�,.... Bo�� Tw•ee Louks Bac IV.B. I'olit . _ �y f�f� �,�� VUI. 12y, No. 1d0 52 PAGES SATURpAY. 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His Worship Mayor Mcl Norton and Members of Common Council Your Worship and Councillors: SUSJECT: Safe, Clean Drinking Water Program—PPP Canada Application,Round 5 BACKGROUND: As Council is aware, PPP Canada has advised the City that our application for funding will be considered at the Septcmber 2013 board meeting. In support of this, the City is required to resubmit the attached Round 5 application. u�co��rrnATZOrr: It is recommendcd that the City Manager, or his designate,bc authorized to submit the Round 5 Application to PPP Canada on behalf of the City of Saint Jol�n, requesting PPP Canada consider The City of Saint John Safe,Clean Drinking Water Progam application for Round 5 of the PPP Canada funding. RespectFully submitted, �/ � r�. ��i �...�,..t,�.� Wm. Edwards, P.Eng. J. �atrick Woods, CGA City Engineer City Manager W mElpmc Attachment(1) 240 �ti�r.T��'� ��Ve ��-,�"j+`,' �Y��in�� .��v�Y,�3 Interested applicants are encouraged to contact PPP Canada fo discuss their projects before filling out fhe Application Form.You can con#act PPP Canada at: PPP Canada Attn: P3 Canada Fund, Round Fi�e 900 Queen Street,S�aite 630 Ottawa,ON K1P 1J9 1-877-947-9480 p��administration@p3canada.ca Information provided in the Application Form wilf be initially evaluated through the Screening Phase,as described in section 1.4.1 of the Application Guide. Projects that satisfy the Screening criteria wil!then be selected to continue through the assessment process. For more information on the overall assessment process,the evaluation criteria, and how to fill-out this application, please see sections 1.4 and 2 of the Application Guide. Afsa,for your reference,a glossary and a list of frequenfly asked questions can be found at the end of fhis guide {Appendix D and E, respectively). Please remember that the quality and completeness of your Application Form wil!be a fundamenfal factor in evaluating your project.Therefore,we encourage you to send alang with your application relevant supporting documentation that wouid faciEitate the evaluation of your project.Also, please ensure that your application is signed by an authorized official and submitted fo your designated c4ntact as indicated in Appendix A wifh a capy to PPP Canada(signed copies of your application can be sent by email,fax or mail to your designated contact). All applications for Round Five must be received by the designated contact with a copy to PPP Canada no later than 4:30PM on June 14, 2013. � 241 � - P3 Canada Fund Round Five A�plication_Form Project f�ame: Cityof Saint John-5afe,Clean Drinking Water Program Project Location: The treatment facility wilE be located between the Little River Reservoir on Loch Lomond Road,and Hickey Road in East Saint John,with other essential infrastructure projects located across the city. Part A--A licant Information 1. Preferred Language of corre5pondance 1 Langue de correspondance prefer�e: �7 English 1 Anglais � French 1 Fran�ais 2. Full lega!name of the applicant: The City of Saint John 3. Is Ehe proposed recipient of funding same as applicant? � Yes ❑ No If No, identity proposed recipienf: 4. Applicant Contact Informatian(include name of jurisdiction, mailing address,telephone number,fax number and e-mail address}. City of Saint John P.O.Box 1971, Saint John,NB E2L 4L1 pirect:(506)649-7993;Offi[e:(506)649-7999;FAX:(506)649-7996; 2 242 5. Contact persons-Piease complete the table beEow: Project Leader AlternaEe contact person(required) Name' William Edwards,P.Eng. Dean Price,P.Eng. TItI2: Commissioner,SaintJohn Water Municipal Engineer Telephone number: �so6}6as-�sss (506J fi58-4770 E-ri1811 addl'eSS: bill.edwards@saintjohn_ca dean.price@saintjohn.ca Mailing Address(if different from quesfion 4): Part B— Eli ibilit Elements 6. Is the asset pubfic infrastructure(see section 1.A.1 for a description)? a} Qescribe how the proposed project provides primary benefit to the public,as opposed to a private interest,by supporting Canada's economic and social activity. Facilities which are ancillary to these functions may also be considered public infrastructure. People must have water to�ive;their persanal good health,physical and mental,depends very much on consuming adequate quantities of water.This fundamental truth underlies the immeasurab[e importance of a public drinking water system;a cornerstone for public health,quality of life and a sustainable economy_ The 5a{e,Clean Drinking Water Program is a multi-faceted initiative being undertaken to assure safe,clean drinking water for Saint John;potable water delivered to users in a state that is clear,colourless,odourless and free of disease-causing micro- organisms(pathogens)or harmful chemicals.Saint John must improve its standard of drinking watertreatment,as wefl as make extensive improvements to the infrastructure systern that conveys water to consumers. Waterborne disease is a risk inherent to all surface water supplies;one that the current system of disinfection does not eliminate with the required degrea of certainty. b) Briefly describe the need for the project. If available, please provide supporting tlocumentation,such as the results of feasibility studies or associated studies that confirm this need. The lack of adequate treatment facilities in Saint John is a fundamental deficiency;it limits the level af treatment possible and the City's ability to assure water quality to citizens.This deficiency presents an unacceptable level of risk.Pathogens can be {�resent in any surface water source and disinfection by-products(DBPs�,such as trihalomethanes(THMs)and haloacetic acids {HAAs},require mitigation.DBPs are formed when the chlorine used in disinfection reacts with naturally occurring organic matter in the water.These compounds have carcinogenic potential and possible long-term health effetts. Although the CiYy has invested in drinking water improvements over the last decade,more extensive upgrades of the system of transmission and distri6ution are required.The network of water mains and storage reservoirs has to be improved to meet basic system parameters for reliability,functionality,and maintaining water quality.For example,the replacement or reha6ilitation of key pipelines will significantly reduce water loss due to leaks and watermain breaks. The proposed woric will also inerease the customer's confidence by eliminating system-wide boil water orders and expensive bottled water consumption. 3 243 7. To determine eligibiiity,what is the Legai Status of the applicant? � A province,territory,or a municipal or regional government established by ar under provincial or ferritorial s#atute ❑ A public sector body that is establis�ed by or under pravincial or territoria!statute ar by regulafion or is wholly owned by a province,territory or municipality{e,g. provincia! public universifies, mur�icipal airports, etc.) ❑ On-reserve and on-Crown land First Nations For applications made by a priva#e secfor entity on behalf of an Eligible Applicant, please answer question 8. For any of the three boxes above, itlentify the applicable statute or regulation under which the applicant was established: Municipality-The City of Saint John in the Province of New Brunswick 8. Is this application made by a pri�ate sector entity on behalf o#an Eligible Applicant as defined in section 1.3.1 of the Applicatian Guide? ❑ Yes � No If"Yes", indicate the full legal name of the priva#e sector entity and its legal structure and owr�ership: 9. indicate the eligible projecE category and sub-category of your project as per section 1.3.3 of the Application Guide: Eligible Category: Drinking Water Infrastructure Sub-category: Drinking Water Treatment and Distribution System Infrastructure 4 244 10. Describe the infrastructure project and the level of completion related to each of the followi�g,items (non-exhaustive list}: a) Locafion(attach to your application a map and/or preliminary design, if available) TreaYment Facility:Hickey Road,in Saint John New Brunswick,south of the LitYle River Reservoir(please see attached site plan and 6uilding layout drawing} Other necessary system tomponent projects are located across the city. b) Scope(if your project encompasses eligible and nan-eligible infrastructure, identify what is the eligible infrasfructure component} The Safe,Clean Drinking Water Program,a multi-faceted initiative to assure safe,clean drinking water for 5aint John,includes construction of a new�.00 MLD water filtration treatment facility on City-owned land south of the Little River Reservoir,5everal other infrastructure improvement projects(watershed,transmission,storage,pumping,system rehabilitation and separate industrial supply}at lotations across the community. The Program is camposed of 17 project elements from 8 categories:1) Water Treatment Facility;2�New Water Storage Reservoirs on the treatment plant site;3)Watershed Improvements at Robertson lake Dam;4)Raw Water Supply projecCS;5}Water 7ransmission System Improvements;6)Pumping 5tation Improvements;7}Distribution System Rehabilitation;and 8�East Industrial 5ystem separation(to deliver industrial quality water and to reduce the size of the potable water treatment system}. c) Describe whether this is a new building,refur6ishment,or expansion of a facility New facility-new building for the Water Treatment Plant,and new storage facilities for treated water_ The other infrastructure projetts include some rehabilitation of critical water transmission mains in addition to new construction. 11. Does the project employ an eligible R3 model? To be eligible fo receive funding from the P3 Canada Fund, a project will need to have meaningful private sector involvement ir�at ieast two of the following four structural elements:design, build,operatelmaintain or finance,one of which must include operatelmaintain or finance. The preferred P3 model is one that creates optimal value for money taking into account qualitative and quantitative factors and that includes long-term financing(i.e. DBFOM). What is the proposed P3 Model that the project will emplay?(Please refer to Appendix D—Glossary for definitions.) Water Treatment Plant and 5torage Reservoirs-�esign,Build,Finance,Operate,Maintain Other Water Distribution and Transmission Projetts-Design,Build,Finante 5 245 12. How will you ensure the procurement process is a transparent,fair and competitive? The competitive procurement process will be fair,open and transparent,in accordance with the general policies of the City of Saint John{as those would apply to a P3 processj.Subject to viability of a P3 proc�rement mode!for this Program,the City plans to undertake an RFQ(Request for Qualifications},market testing,and an RFP(Request for Proposals).It will establish other process features to ensure the interests of the community and its water utility are fully represented. A direction and oversight structure has been developed. To ensure a transparent,fair and competitive process,the City's Safe, Clean Drinking Water Program governance structure will have a Due Diligence Committee that includes: Fairness Monitor, Engineering Manager,Commissioner ofTransparCation&Environment Services and City's Purchasing Department. In addition, the projed will employ other professionals and firms such as:Finance&Procurement Manager and consulting firm, Legal Manager,external law firm,engineers with extensive P3 procurement experience,as well an Owner's Engineer with specific experience in P3 procurement document preparation. The project team will employ a strict process framework to ensure that the process is fair,that bidders are all given the same quaEity information and that all confidential information is not released to the public or the market. The City will also utilize the expertise of Partnerships New Brunswick to assistthe process. The City has a well established competitive pro[urement process;one that is fair,open and transparertt. Part C—Merit Elements 73. P3 Viability Information What are the estimated project costs? a. Complete the following table, identifying the sources of each cost estimate Item Cost Estimate Source Tatal project capital costs � ZZp,Q00,000(approx.} Details under separate cover Total p�blic infrastructure capital $ costs{based on eligible categaries, 'rf different from above) Total land costs and furnishings� � TBD NA P3 Canada Fund support $ requested z Z5i Other government funds requested $ zs% Province of NB to match PPP Canada funds Total funding currently secured � TBD Annual estimated revenues(if $ applicable) NA � Note that land and iumishings are not eligible c�osts. �Must be based on the value of the public inirastructure capital costs only. 6 246 ,. b. If available,idenfify the level of cost contingency of current cost estimates. The cost estimates for the different elements of the program have been developed by two different consulting engineering firms and reviewed by a third engineering firm as part of the Business Case. Appropriate markups for overhead,profit,engineering,inflation,and contingency are included in the cost estimates. The base costs are believed to have an accuracy of within 1596. 14. Briefly describe the proposed P3 transaction by addressing the following questions: a. Expected life of the proposed asset and length of the cAncession period Life of the asset would be 80 to 100 years. Duration:a concession period of 30 years would be required,with ongoing maintenance and repair during that term,and fuil life-cycle refurbishment of all major mechanical,electrical,control&building elements,such as roofing,before the end of the concession period. b. If known,explain the expected relationship beiween the project appiicant,the private partner and ofher stakeholder�(if possible, attach to your application a diagram that shows this transaction and/or governanc� structure(s)) The City of Saint John,the project applicant,would administer the contract with the private partner,own the facility,answer to the ratepayers,and follow the requirements of the Provincial regulators. The Private Partner would also have to comply with Provinclai regulators that oversee the provision of drinking water to the public,as well as the regulators who protect the environment from the discharge of harmful waste. The City is establishing a governance structure with six committees to oversee the project,a Project Manager,Fairness Monitor, Owner's Engineer,and an Independent Engineer who wiil interact directly with the private partner. 7 247 - _ .... . . . _,. _. .. _ ..,. . -,, -_.. _. . --- -..:.- .. _. .. ,�. _ , : . . . : .. ,_. � 15. degree of Private Sector Invotvement and Risk Transfer Complete the areas where you envision the private sector taking responsibility and briefly describe why. in doing so, atldress the following questions to the best of your ability: C� Qesign:What level af design will be completed by the public sponsor?Will sufficient scope be left far the private sector to innovate and realize efficiencies?Please explain: There will be opportunities for the private settor investor to aptimize the design of the water treatment facility;and to integrate the design,construction,operation,and commissioning of the plant with one responsible party. There will be opportunities for the private sector to coordinate multiple project elements in an efficient manner,mitigating the conflict that sometime arises between the designers and the builders of the�arious components. The private sector partner will select the treatment plant process for the plant. The City will advance the design of the sevenYeen different project elements to approximately 20-30%,leaving room for innovation and efficiencies. � Build:Will the private partner be responsible for the overall construction of the bid design?Will the private partner deliver the asset for a�ixed price and date?Please explain: Yes,the private partner would be responsible for the construction of all on-site and ofF-site works and deliver it for a fixed price_ The contract would include a fixed date to complete the cornmissioning of the drinking water treatment facility.There would aiso be a fixed date for the delivery of the other project elements in the water distribution&transmission systems. $ 248 � Finance:Will the private partner arrange for construction financing to ensure the project is delivered in accordance with the Project Agr�ement?Will the private partner arrange for long term financing during fhe construction phase and OIM perivd?Please explain: 7he private partner would provide for 50%long term financing of the construction,operation,and maintenance of the Water Treatment Plant and the Water Storage Reservoirs that would be paid batk over the 0/M period_ The other 15 projects in the water distribution systern will be design,build,finance projects,so private financing will only be in the short term,until the completion af the construction. � Operate:Will perforrnance levels be identified at the early stages of the�rocurement?Will the operatar be involvetl as part of the design and construction stages to ensure the infrastructure is built to optimize performance during the operating and maintenance period?Please explain: The quality and quantity of the waterto be produced will 6e stipulated at the 6eginning of the procurement process.The private sector proponent would have the opporCunity to design and build the water treatment facility to optimize performance,assure water quality,and secure sustainability(into the future)during the concession period. Proponentwill be required to meet or exceed predetermined output specifica#ions. � 249 � Maintain: What risks for long term lifecycle requirements will be transferred to the private sector?Will the Project Agreement specify the conditions under which the asset is to be handed back? Please explain: Provincial Agencies and Municipalities in general have a poor trac&record with respect to budgeting for proper maintenance of infrastructure. When funds are limited,often Yhe first item to be�ut is the maintenante of the existing facifities. The risk of poor lifecycle upgrades will he transferred to the private partner since the contract will require them to meet the established standards. The Hand Back Requirements must be stipufated in the contract to ensure that the condition of the facility is opiimum throughout tfie term concession period and optimum at handback.Especially important to a water treatment facility is the ongoing maintenance and replacement of inechanical,electrical and instrumentation equipment.The condition of the building and all major structures is also criticaf since the overall lifespan of the facility is expected to be 80 to 100 years.It would be expected that the proponent conduct se�eral major repair and re{urbisF�ment initiatives in the last few years of the Concession Period. 1fi. Financial and Economic Performance Are there pofentia!revenues that could be generated by the project to of€set the operations 1 maintenance 1 construction costs?If yes, please explain: Legislation requires Water&Sewage Utility operate on a cost/revenue neutral basis. Apart from financial participation by other levels of government,the entire cost of the project will be borne by the ratepayers '�Q 250 17. P3 Market Development Potential Overall,why is a P3 approach right for your project? a. F�cplain what you would like to achieve with the P3 model,e.g.:transfer of risk,time and budget certainty, innovations brought by the private sector, revenue sharing, leveraging of public assets,etc. The single most crucial challenge fa[ing this community is securing project funding that maintains affordable user rates for the cittzens and businesses of the region.A high quality drinking water system is a cornerstone of public health,quality of life a�d a sustainable economy.Saint John cannot wait another generation to improve the delivery of water. A P3 approach will provide the municipality a large degree of certainty with respect to the economics of the overall project and the timeliness of delivery. It further provides opportunities for efFiciency of design and coordination of construction that would not be as easily obtainable in iraditional procurement. b. Explain how this praject could potentially produce a demonstration effect, introducing P3s to new jurisdictions, encouraging the use of new deal structureslapproaches,and/or extending P3 procurement practices to new asset classes. A successfuE P3 project in Saint John will promote Water&Wastewater P3 projects throughout Canada. It will demonstrate the advantages inherent in a P3 project as well as demonstrate the effective role of the private setYor in the treatrnent and delivery of potable water. �� 251 18. Project Readiness a. Project Status i. List the relevant studies that you have completed,that are underway or that you infend to carry out. Indicate completion dates(or expected date)for each study(e.g.operationalltechnicallfinancial feasibility studies). lf available,attach the supporting documentation to your application. Preliminary design of the water treatment facilities 2009 Value Engineering of the WTP&Water 5ystem Improvements 2009 Water System Improvement Program and Water Treatment Plant Siting Study 2011 Site Specific Preliminary�esign ofthe SaintJohn Drinking WaterTreatment Facility 2011 Environmental Assessment-SaintJohn Drinking WaterTreatment Facility- 2012 Business Case from Pricewaterhouse Coopers-2013 ii. If availab�e,describe the resulfs of marke#soundings, Requests for Expression of Interest, andlor information on the type of market, market experience with P3 model,etc. The City's only experience with a forrnal P3 process was that related to the Peel Plaza Project(20Q9).Although the City did not proceed with a P3 approach,valuable lessons were learned and experience was gained.Value for money was nat demonstrated with the P3 approach in this instance. This experience will help guide the City of Saint John through a process for the Safe,Clean Drinking Water Program. The results of the recent Market 5ounding are included in the 8usiness Case. In summary, the market is very interested in this project and we expect strong responses during the RFQ and RFP process. 12 252 b. Is this project a jurisdictional priority? i. lndicate if funding for the project has been approved, by which appropriafe authority, and where it is referenced,e.g.strategic plan,capital plan,or other policy document. The Province have indicated that they wiEl match the financial contribution from PPP Canada. The Province has indicated that they are committed to the provision of safe,clean drinking water for the City of Saint John. The SC�WP is the top-stated priority of the City of Saint John's Mayor and Council. ii. Indicate the required project approvals and anticipated schedule. Examples ofinternal approvals.•support of preliminary feasibility studies, support ot preliminary business case,support of environmental assessment evaluation,etc. Examples ofextemal approvals:support from provincial minister,or Treasury Board or designated infrastructure minister. Required Internal Approval Date Program Team Implementation(Completed) 5ummer 2013 Selection of project consultants(5ubject to SJ Council approval) Summer 2013 Required Extemal Appro�ai Date PPP Canada Funding Approval Fall 2013 City of Saint John(Confirrned) TBD Province af NB(Confirmed) TBD Approval to Consiruct from NB Dept of Environment&Local Government TBD 13 253 - . . c. Preliminary P3 procurement schedule i, Has the procuremen#started? ❑ Yes � No ii. if yes,how far has the procurement process advanced? iii. Indicate any deadlines driving your pracurement. The City has a goal of an operational facilfty by the end of 2018. The City has a goal of Financial Closa with the proponent by�ecember of 20Z5. iv. Indicate estimated dates below. If a more detailed procurement schedule is availahle, piease send it with your application. Procurement Stage Estimated Date Business case and P3 procurement approval by Authority{Council, Ministry, Treasury Board,etc.) Completed Release RFQ June 2Q14 Release RFP (and draff project agreement) November 2014 Select Preferred Proponent Octo6er 2015 Construction Commencement February 2016 Construction Completion December 2018 14 254 i9. Applicant Capacity a. Is there a project champion? If yes, indicate name and position.The project champion is a public spokesperson who is usually at the political or seniar executive level.Tl�is role centers around advocating the project internally and with external stakeholders. Furthermore,the champion may obtain budget authority for the project,seek the required approvals,and oversee the overall execution of the project. William Edwards,P.Eng_, Commissioner,SaintJohn Water b. Describe the P3 procurement experience of the applicant,the Project Leader and its procurement team. If applicable, include any P3 advisors you have or will be engaging. i. Describe internal and external teams that will be responsible for the P3 procurement process: The Safe Clean Drinking Water Program Team{proposed ta be 5-7 full time staff,plus part-time staff)will engage the services of any necessary consultants and P3 advisors as required. InYernally,the City has Legal,Financial and Purchasing staff that have experience with P3. The project cf�ampion lead the P3 process for the Peel Plaza Project in Saint John. The City has created a draft governance model for the project which highlights the responsibilities and reporting structure for the 19 portfolios/functions and 6 commiYtees. ii. Indicate the procurement team experience with P3 and/or complex procurements. The City's experience wlth a formal P3 process was that related to Peel Plaza(2009).Although the City did not proceed with a P3 approach,valua6le lessons were learned and experience was gained.These will help guide the City of Saint John through a process for the Safe,Clean Drinking Water Program. Project Manager(Peel Plaza Project}:William Edwards,P_Eng_{bili.edwards@saintjohn.ca} Project Engineer(Peel Plaza Project}:Gerald Mattssan,P.Eng.(gerald.mattsson@saintjohn.ca) P3 Advisor:Deloitte The City has a well established competitive procurement process;one that is fair,open and transparent and managed by an in-house team in the department of Finance and Administrative Services. The City is well-positioned to manage a procurement process and projett of this magnitude,as it built the in-house capacity through Yhe development and implementaYion of the$99 M Harbour Clean-up Project and the municipal components ofthe Peel Plaza Project{approximately$b0 M). �� 255 Part D— Fundin Information 20. Other than support from the P3 Cana�a Fund,�ist all sources of planned or anticipated project funding.If known,specify the source of funds for long-term operations. Source of Funds Amount Approval Status Water and Wastewater Utility(ratepayers� Total project cost less P3 Canada and GNB contributions To be determined Subject to appro�al by SJ Council Province of New Brunswick Letter from Premier's Office confirming commitment To be determ+ned Amount equivalent to P3 Canada funding 21. List all sources of federal funding: If you hava applied,or plan to apply,for other forms of direct federal suppart in respect af this project, indicafe the amount to be contributed by these sources and whether the amounf has been received ar is anticipated. If available, attach to your application ietters of commitment. Source Amount in Cash In-Kind Amount Confirmed YeslNo PPP Canada 259'o No Examples of in-kind amount: value of land,services, buildings,equipment,etc. NOTE: The combined value of the P3 Canada Fund conVibution with any other direct federal assi5tance shall not exceed 25%of the project's eligible costs{which include direct construction costs and development and implementation costs}.Contributions from Aboriginal Affairs and Northem Development Canada(AANDC} are not considered federal ass+stance for the calculation of this limit,with the exception of the First Nations Infrastructure Fund. 16 256 ,. : ..:.. _. .,. .._ __ ,.. . _. ._ .._ ,.. _. 22. Indicate the nature of the P3 Canada Fund financial support reyuested and why: Definitions of the types of support can be found in section 1.6 of the Ap�lication Guide. � Non-repayable confribution C] Repayable confribution Please explain why: Affordability for ratepayers is criti�al to the success of the project. The large capital cost ca�not be supported by the citizens of Saint John only. The City of Saint John is requesting that PPP Canada contribute 2596 of the project costs. 17 257 Part E— DeclaratEOns 23. Conflict af lnterest and Post-Employment Code: Are there any employees working on,or managing,the project who are farmer public office holders who left the federal government in the last twelve months? f�i Yes �1 No If"Yes", please ask the person to confirm, if they occupied an executive level jEX)position, whether they abtained from tf�eir previous deparfinent a confirmation letfer of compliance with the post-employment provisions of the Conflict af Interest and Post Employment Code. Please atfach a copy of that letter with this application form. 24. I declare that: 1. All the information in this application is accurate and complete. 2. I have read all sectians and appendices of the Application Guide and understand the requirements, 3. The application is made on behalf of the organization named on the first page of the form with its full knowledge and consent, and that I am an authorized official to sign this Application Form (as indicated in section 2.1 of the Application Guide). 4. I acknowledge that shouid this application be screened-in, I will be requiretl to prepare a P3 business case according to PPP Canada's P3 Business Case Developing Guide,and that I will be respansible for the costs associated to it. 5, I acknowledge that shoufd this application be approved and my project cons+dered for an investment from the P3 Canada Fund, I will be required to provide an unlocked financial model of the project to PPP Canada{as indicated in section 1.4.2 of the Application Guide). 6. I acknawledge that before a final funding commitment is issued by PPP Ganada,a letter of supporf from the provincial Minister of Finance,or Treasury Board,or the designated Infrastructure Minister for provincial and territorial applications must be provided; municipal projecfs will require a resolufion from the municipal government;and First Nations projects will require a supportive Band Council resolution(BCR).�he supportive resolution must specifically reference the project and the request ta PPP Canada(as indicated in section 2.3 of the Applicatian Guide). 7. This application, its contents including annexes and any directiy related recards shall be submitted in confidence. I understand fhat if this application results in financiai assistance from PPP Canada,the name of the applicant as it appears on this application,fhe project name,fhe project description and the amount of PPP Canada's financial assistance shall be publicly disclased. All other infoRnation cantained wifhin the applicatian shall be kept confidential in perpetuify by PPP Canada unless disclosure is otherwise required by law. If my app�ication is successful, I further declare that I will not consent to ti�e disclosure of this application, its contents{not including applicant name, project name, project description and amount of PPP Canada's financial assistance} including annexes and any directly related records by PPP CaRada at any time and wiU not make fhe application or its contents including annexes and any directly related records(not including applicant name,project name, project description and amount of PPP Canada's financiaf assistance)public without prior written notification to PPP Canada. 8. i understand that if this application does nat result in financial assistance from PPP Canada it shall be kept confidential in perpetuity by PPP Canada unless disclosure is otherwise required by law. If my application is unsuccessful, I further declare that I will not consent to the disclosure of this application, its contents including annexes and any directly refated records by PPP Canada at any time and will not make the application or its 18 258 c�onte�ts inc�ding annexes and a�ryr�directly related reoords pub�c without prbr writtan nodfi�at[�on fio PPP Canada. g, �acknowiedge that suc�ful ap�liCanfs wi1 be required to enter iMo a FlnanCial AgresmeM wit�PPP Canada which will include a confldenNaRty dause. Ptsage r�ote that,(f reque�bed�PPP C�ada Is wlifinfl fo enter u�ko a CoMidentieli�r Agreemerrt with applicar�ts to �ro#e�ct pr+opriet�ry lntormatton on tt�r pro)ects. Nalil@' Willlam Edwands T�I@: Commisstoner,Sair►t Jo�Watsr SignBtW�@: Dafe: �� r� % �+...�2 a��.3 �� f/ /�applic�tion forrris,both har�d aopy or eleatronic,must be s3grred by an autt�orized ofNcial.For applk�tions submi�ed efe�niic�Ny,tlte authorized o1N�al is reqained to print Pait E-l�cl�t�unsof the applk�tlon and sipn ii. 1The an�l stgned�nrm may then be scanned and a�hached to ihe appficallon fam. For appl�tlo�aubmltb�d m hard capY{maN or ta�c},the Appiication Fam must be aocampanied hy ihe electronlc PDF v�^sf4n of the ap�a�,vla email or eleCtronic storage devloe 19 259 R�PQRT TO C� MM��1 C4�JNC�L ' June 7, 2013 � o � � His Worship Mayor Mel Norton ; � �' and Members of Common Council '`°'��,_ ,° °� City of �aint John Your Worship and Members of Council: Re: Partial Surrender of 7958 Lease be�nreen The City of Saint John and Irving Oil Limited Little River Reservoir— PID 331330 As Council may know, the City owns property located between Loch Lomond Road and Hickey Road known as the Little River Reservoir and associated lands. By Indenture dated February 18, 1958 the City leased unto Irving Refining Limited, now Irving Oil Limited, the above-mentioned lands. The southwestern portion of those lands known as PID 33133a is intended to be the location of the proposed Safe Clean Drinking Water Treatment Facility. In order for the City to construct on these lands, it is necessary that the Lease be surrendered with respect to the relevant portion of the leased lands. Irving Oil Limited has agreed to surrender the southwestern portion of PID 33133Q tp allow the City to construct its Treatment Facifity. Attached to this report is a Partia! Surrender of the ].958 Lease duly executed on behalf of Irving Oif Limited in this respect. Recommendation: That the City accept the Partial Surrender of Lease attached to this report and that the Mayor and Common Clerk be authorized to execute the said Partial Surrender of Lease. RespectFully submitted, �'� �* , ;:�l L..�.-.� J� atrick Woods City Manager 260 ,�j� Portion of PID: 331334 PART�AL SURRENDER OF LEASE This Indenture made this day of , 2013. BY AND BETWEEN: IRVING OIL LIMITED, a duly incorporated corporation, having its registered office at 10 Sydney Street, Saint John, New Brunswick, E2L 4K1, hereinafter called the "Lessee" OF THE FIRST PART -and- THE CITY OF SAINT JOHN, havi.n.g its City Hall at 15 Market Square, P. O. Box 1971, Sain,t 3ohn, New Bzunswick, E2L 4L1, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "Lessor" OF THE SECOND PART WHEREAS by �► lease dated February 18, 1958, The City of Saint John did demise and lease unto Itvin.g Refining Limited, now Irving Oil Limited, inter alia, the lands described in Schedule "A"hereto annexed; and WHEREAS the said lease was registered in the Saint John County Registry Office on April 17, 1959 in Book 359 at Page 239 as Number 175585; and WHEREAS the said lease was amended by the parties on June 4, 1964 and further amended as of April 10, 1995 (as amended,the"Lease"); and WHEREAS the rents, covena.nts a.nd agreements reserved and contained in the said Lease on the part of the said Lessee have been duly paid, observed and perforn�.ed by the said Lessee up to the date of this Indenture and the said Lessee has agreed to suxrender a portion of the lands comprised in and demised by the said Lease and more particularly described in Schedule "A" hereto and forming part hereof(the "Surrendered Lands") to the said Lessor; NOW THEREF4RE THIS INDENTURE WITNESSETH that in consideration of One Dollar ($1..00} of lawful mon�y of Canada now paid by the said Lessor to the said Lessee, the receipt whereof is hereby acknowledged, the said Lessee hereby assigns and surrende�rs unto the said Lessor the Surrendered Lands to the intent that the unexpired residue of the said term created by the said Lease, and all other estate and interest of the said Lessee in the said Surrendered Lands may be merged and extinguished. AND the Lessee covenants with the Lessor that the I.essee has not at any tiame heretofore made, done, committed, or suffered, or been party or privy to, any act, deed, matter, or thing whatsoever whereby, or by reason or means whereof, the Surrendered Lands hereby surrendered are, can, shall, or may be assigned, impeached or encumbered, or whereby, or by means whereof, they canmot or ought not to assign and surrender them in the manner hereinbefore mentioned, and that the Lessee has full power and authority to surrender the said Surrendered Lands free from encumbrances and that the Surrendered Lands shall from henceforth be held and enjoyed accordingly. 261 AND the Lessor agrees to accept the Surrendered Lands "as is" and hereby releases the Lessee from all liability, claims and demands in respect of any and ali breaches of any of the covenants contained in or otherwise arising under the Lease in as much as they reiate to the Surtendered Lands. AND the Lessor hereby can.firms that the Lease sha11 continue in full force and effect with respect to the leased premises xenaaining subject to the Lease, and except as amended hereby,the Lease is ratified and confirmed. THIS Indenture shall bind an.d enure to the benefit of the Lessor and the Lessee, and their respective successors and assigns. IN WITNE55 WHEREOF the Lessee has caused these presents to be duly executed by its proper signing officers as of the day and year first above written. SIGNED, SEALED & DELNERED) In the presence of: ) ) IRVING OIL LIMITED ) ) ) �.. ) �ez�: } _ ) Arthur. L. Irving ) ) ) } THE CITY OF SAINT JOHN ) ) ) ) Per: � - - ) ) ) Per: } - ---_ - ) ) 262 SCHEDULE "A" All that certain lot, piece or parcel of land situate, lying and being south of Little River Reservoir, in the City of Saint John, in. the County of Saint John, in the Provi�nce of New Brunswick being more particularly described as �ollows. Having its point of beginning at the intersection between the northem limits of Hickey Road and the n.ortheastern sideline of the Donald G. Kerr and Dorothy C. Kenr property described by Document 249023b4 registered in the Saint John County Registry Office November 30, 2Q07. Said point of beginning being zz�arked with a wood post as located in 1976 and having a New Brunswick grid coardinate (NAD83 CSRS adjusted} value of 2 541 327.b37 metres East and 7 366 808.261 metres North. Thence by the magzxet of 1849, North 11 degrees, 30 minutes West along the before mentioned northeastern sideline of the Donald G. Kerr and Dorothy C. Kerr property, a distance of 605 metres more or less to the southern shore of Little River Reservoir. Said southern shore of Little River Reservoir being defined as having a geodetic elevation of 54,04 metres as measured Apri14, 2013. Thence generally eastward along the vanious courses of the above mentioned southern shore of Little River Reservoir {as defined by the 54.04 metre contour line), a distance of 1,420 metres more or less to the western edge of a small brook at its confluence with Little River Reservoir. Thence generally southward upstream along the various courses of the above met�tioned western edge of a small brook, a distance of 555 metres more or less to the northern limits of Latimer Lake Road. Thence generally westward along the various courses of the northern limits of Latimer Lake Road, a distance of 205 metres more or less to the before mentioned northern limits of Hickey Road. Thence continuin$ generally westward along the various courses of the northern limits of Hickey Road, a distance of 39Q metres more or less to the point of begirm.ing. The herein described tract of land containing an area of 41.1 hecta.res more or less and intended to be a portion of the lands described by Lease Document Number 175585 in Volume 359, at Page 239, registered April 17, 1959 between the City of Saint John and Irving Refining Limited. The azimuths and distances herein recited were derived from deeds and historic survey plans and not by current survey 263 `t � &}�l ^°�t '�7i��^�y 3��y f � � {�` � ��r5\� :` . ��+f4.�.-.i` .��.., -. �: �{ :��'\71 �/� G �a ti��s .,T ,� t,�!• i�y�' e. �,�y! ��' ' �} ♦ i. ��'<J' n .. f== . a +t � �'s- -a '£''�� ..j�t)'' J, f�;•��c• - �cy r ��, :.� . . �Fj',� � ,�„`.'� ��. ��• , �� •.:.�F'�'�t�, �\ y� � . . �.�I�U � . {y '" �€+ . ,.. �' , �- �j�S':,,I��'�•� k`,��n�� ` .r.-�. �Q.;'•�r i r.'.'�'�'t 5 �4' . �� _ {�� rv !". � r � '7i/� .✓(� J.Ou'ti•��_ . :�� P�r� i�+va *:k w . . ��F�S� t �y �C �:�'�7 i i✓� t �c1� `�r:�� '� ,s�" +�. �r.... , ur. . 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'�,�)�TI'i�r!• ;�'�j:��G1'i.`��(�4��.•'1 �, ' . . • _ .�c6f�. ,' �1� � �� M � f�,"� .'� 1 ��,�.'i�f"� y'f,�; y .,� ,J. � A •. ," ,y , '; l ��i�, ��«�y��}'� .�' '�. \: •.-`t �j� �°�' ��-�• ��fi; ��tJ�. _!r �: � ,f• �..' � ��+,s,'.�! •l w� �� V�� ;. ""� �' t -_' '�� -J— — � s '��,r'�- .�!"J�S� `t ,t':..;' }'�� _,; ... � '�'� � v a _ Bti '� '., �`� a��eas t s a � � N N N1 � W V � I 0 c 7 Sketch m � To accompany Partial Surrender of Lease on m 41 .1 ha f portion of City of Saint John Property, � Situate Little River Reservoir, r City of Saint John, m Saint John County, New Brunswick. M Date June 6, 2013 � 2fl0 D 200 400 600 B0� o 1:10000 � meters M HUGHES SURVEYS Sc CONSULTANTS INC. � Po Drrg. No. Disk No, Topos �Isk No. o 513068 -Re��-June6 2013 M Dwn. By Job No. A�ap Ref. ! B.S.hS. Y13-068 H 05-R3A,NE _ 264 � 3 O�' � PID 00331330 R��er •�t�\ �'�tt1e R'ver Reserv�`r 13 5Q�{dce �le�•Y 5h.0� a onq S�'ore �,42d � � 41 .1 ha f � alon western edg 2 555 i. 6'0 0{ srnaN brook e ad �o � 205f along �6t4m�� ak Ro Latimer Lake Road � 390 � aiong Hi ke Road Hickey Road A�e a��e�+ � a N d n � n E m 0 a c S Sketch � T To accompany Partial Surrender of Lease on = 41 , 1 ha f portion of City of Saint John Property, : e Situate Litt4e River Reservoir, ; City of Saint John, � Saint John County, New Brunswick. ° Date June 6, 2013 � 20d 0 200 400 600 800 � 0 1:10000 � m meters M HUGHES SURVEYS 8c CONSULTANTS INC. � � Dwg. No. Disk No, Topos Disk No. 9 513068A — rev--'une6 2013 M Dwn. By Job No. Mop h'ef. N B.S.M. Y13—O68 H OS—R3A,NE � a 265 � n� � Proposal for an Alternative Method of Voting Context Between our province-wide quadrennial municipal,district education council and regional health authority elections held every faur years, numerous smaller by-elections,first electi�ns and plebiscites are required to be held to fiill municipal council vacancies or to respond to requests by the Minister of Environment and Local Government for plebiscites in Local Service districts. Between the quadrennial elections held in 2008 and 2012,there were nine sets of by-elections&first elections, normally held in October and May of each year. During this period, 52 municipalities required by-elections or first elections. Of these, 21 municipalities required several by-elections, each between two and four times over this period, mostly in villages or small towns. Plebiscites are rarely requested by a municipality between quadrennial elections because under subsection 48(2) of the Municipal Elections Act, all costs and expenses of that plebiscite are paid by the municipaiity. Plebiscites held in conjunction with quadrennial elections are paid out of the Consolidated Fund. The last plebiscite held between quadrennial elections was in 5aint John, in 2007. There have been inquiries from other municipalities to conduct ple6iscites, but because of the significant costs involved, no further actions have been taken. As required by the Municipa!Elections Act, municipal returning officers are responsible to administer all electoral events in their regions. They must open returning offices, staff them, train workers,open polling stations,and conduct the election using the same procedures whether they are administering a quadrennial election involving multiple municipaiities and thousands of electors or a single plebiscite involving 50 electors. Proposal As part of the government's cost reduction strategy, Elections N.B. has received direction to reduce election costs where possible. As a means to both reduce costs and ease the administrative burden in conducting election events,they are examining a praposed `vote-by-mail' solution, whereby each elector would be sent a baflot by mail, and after being marked,would be returned by mail. A similar`vote-by-maif' solution is used successfully in 10Z Ontario municipalities, and St.John's, NL as an example. `Vote-by-mail'was also successfully used to conduct the 2011 HST referendum for Bri#ish Columbia's 3.5 million voters. Elections N.B.already uses a mail-in special ballot procedure whereby individual electors can request a ballot be sent to them and they then return it by mail. Impact on Costs Qver the four fiscal years from 2fl08-9 through 2411-12, annual by-election costs totalled $ 1,208,674, averaging$ 302,169 per fiscal year. If the proposed `vote-by-mail'solution had been used,the estimated costs were calculated to be$83, 221 per fiscal year,as shown below: 266 Annual Costs as Annual Estimated Annuai Fistal Year �dministered Cost using vote- Savings by-mai I April 2008—March 2009 $ 101,847 $ 76,497 $ 25,350 April 2009—March 2010 $ 314 590 $ 74,572 $ 244,018 , April 2010—March 2011 $ 569,723 $ 115,952 $453,771 April 2011—March 2012 $ 222,514 $ 65,862 $ 156,652 Annual A�erage(over 4 years) $302,169 $83,221 $218,948 The proposed `vote-by-mail' solution would detail procedures whereby: • Elections N.B.would open a cafl centre to accept requests to be added as an elector or corrections to existing elector information by telephone six weeks prior to the deadline to return ballots; • Elections N.B.would begin radio and print advertisements in the municipality with a by-election or plebiscite ta advise and educate electors; • Elections N.B. would receive nomination papers from candidates until five weeks prior to the deadline t� return ballots in order to provide candidates sufficient time ta campaign; • Four weeks prior ta the deadline to return bailots,all registered electors would be sent a voting package consisting of: o An outer envelope; o Instructions as to how to vote by mail; a A postage-paid return envelope; o A certificate containing a declaration signed by the elector voting and space to submit a 'shared secret' being their birthdate or drive�'s license number; o A secrecy envelope in which the marked ballot will be placed; and o A ballot. • Electors who did not receive a voting package could request a voting package by telephone until twa weeks prior to the deadline to return ballots; • Persons eligible to become an elector on or before the last date and time when return envelopes must be received by Elections N.8 could request a voting package and simultaneously provide requisite information to be added to the list of elertors when the return envelope and certificate is returned; • By a particular date,the return en�elope and its contents must be received at Elections N.B.to be considered; • As each return envelope is received, Elections N.B.officials would process it5 contents (which would contain a signed and completed certificate and an unmariced secrecy envelope which encloses only the completed ballot). Secrecy envelopes containing ballots are left sealed and are placed into a ballot box; • Each properly signed and completed certificate would be examined to ensure the required information to vote is present. If an eligible elector has applied to be added to the list of elect�rs,this addition would be first verified and completed; • Following the deadline to return ballots, Elections N.B. officials would open the secrecy envelopes and tabulate the ballots; • Candidates or their scrutineer wauld be permitted to observe the processing and counting activities at the central facility; and • The Municipal Electoral Officer would declare the results of the election or plebiscite being held. 267 Voting Package Illustrations of a passible voting package's contents are shown below: _-. - - I _ - T' - � ana�ri ,„» , ° r� ��e.. s, _. AIl3-OIS I �..r . �. .�.... � .�....� -.._..s«.� ...�.. . .o.�.•r..r:o.n y �..er� ..Y._.wau�-..I �._ .� W_ �.�..�._�.�.��...�e.' ~af�i.1...:iw�.. .:;� i�... l�llll4_ .. .. �.�:�i.�...e wn�.r. � �I �� 1'.wu-�otin�•6ui�acliorts•:unl� �,�„��W-w �`-w_.`".�.�.',�:.�"`"._ 1 I PIJfIIM1��IIOi'Ll'PIICIU'X'11��1 I1..�r.e�..�.y ,µ+,v^�-A'_�m I .��( •—�_�•�^�e— ' Cos9nshurNnna�tt�nil3elin�Ar�s�Me� �� WntlrLlnClns!T �' I_N _ ..r.�. � ., ._-�L;`�'-�� Outer envelope Instruction Sheet - ►�. :�iii�i�iiiiiifii�Tii�niiiir�ii�� . ... ... n.,� i..� .�_Y.::...,.� � _, _ ...>, -�.�. ._�,... ..._ .:` �; �, _____..._.__...--- ..._... :� ��..�-�� e �, .a.,� �. R..�,�:��yN� �, �,�,�� "" �, : � s` y��o�� ,'.�,�.. ��..._, rwr.- .M �.+o�,re. � I• a.a... �aa .I i•• � ':r�:L�� '_�ir� � J��°_.ytv.• I� � �� ., S" .....y . . . Y'r�`. • �. Ld�a � � �-�a�.a,c� soenie ��sE��.�.,e . � �.,�^ �T -"- ._ ._. _ k�i-� W�YR ur,�.: I■ L'�" ,x I �I n ... � :1'�. . ..�x;a . , 1 I • ,, :��x _ � , .� .. . .ik= 4,T �.�_� �� __.� '• u wE�_�_� y.• . .. . � " _�_� �i�/.'. • . . � . �. _.- ..-.. - �f. • f s ��. �• � �.�• .u.im �i. ... . �� .�Y+11f~.. � .� r.�.��. �� _ _ _ _ � �� ;�I �� ...�. .�,..� _�.... ..-..... .. y� ..� ..,. � ......_._.�_. �� i . . � �.� -'^"" re:.,,�.,y ..�.�...�.� ■ • i..s-w-�=�fr.r.v ` aa'.�+st�.rv. � �:wr_..:� ;�,„'�'w.��. �■ - ... �� ; � � _. ._.�+.. 41[.W1k"-5•-M::. l_.EL:'...� ;. ■� ��.�a ari.se � ! ■. Y:y9W+.Y':•-i. _ ,_..:�� nin�niiii_._i..�iri��i�rii�i�J Certificate (front) Certificate (backJ Ballot J�� r �:--�v�,.�:.:eoa�.: �:--�: .:.........:r��- ,oW��._��:� -_ _-_: -- - lll � �..�:o�.. .� .._ . _ . - , � ...,. -- -- � . ►� Secrecy envelope Business reply return envelope Impact on Vo#er 7urnout Voter turnout in electoral events varies considerably regardiess if it is a quadrennial election, by-election or plebiscite. In recent years, Elections NB has introduced more convenient vating at returning offices, 268 and advance polls, with little impact on the averall historical turnout, simply seeing a displacement of where electors go to cast their vote. The primary factor in determining turnout is not the means of how electors may vote, but rather the focal interest in the event,whether it is relating to a particular issue or candidate. During the B.C. HST referendum by mai! in 2011,49.4%of the province's 3.2 million electors voted. This compares very simiiarly to the B.C.general election in 2009,where 50.99%of the province's electors voted. In St.Johns, N.L., when vote by mail was introduced in 2001,the city's election turnout increased by 5%, but over the last 3 city-wide elections, it has since returned to the same fevel of 1997. Impact on Electors The proposed 'vote-by-mail'solution could be accessed by each elector in the province, depending on if an electoral event were hefd in his or her area of residence. With sufficient simple instructions educating the elector as to how to vote, advertisements including information as to what cost savings are being experienced, no elector will lase their right to vote. In fact,voting by mail may be more convenient for many electors. Electors with disabilities would continue to be able to have a friend assist them in marking the ballot, but they would not be able to access the audio-vote technoiogy now routinely deployed in returning offices. Electors with disabilities would gain the benefit of simply being able to drop their return voting package in the mail, rather than having to travel to a particular polling station or returning office. Impact on Candidates Candidates would still contin�e to obtain their nomination papers from either the internet or their local town hall (Elections N.B. supplies nomination kits to each municipality's clerk in advance of by� elections). Nomination papers could be mailed,or faxed to the Municipal Electoral Officer. During the election period, provisions to permit candidates to purchase the appropriate list of eiectors would still exist,and candidates would be able to send scrutineers to obser�e the ballot processing and counting, however it would be done in Fredericton, regardless of where the candidate is running for election. Candidates may now, ancf will continue to be, permitted to begin campaigning at any time for by- elections;there is no need to wait until the Notice of Election. The nomination deadline would give five fufl weeks prior to the deadline when electors would need to return their ballots, longer than the three weeks currently provided for in traditional municipal by-elections. The change that would be most visible from the candidate's perspective is that in the traditional polling station model, scrutineers can attend the polling s#ations and obtain lists of whith electars have voted and presumably contact their supporters if they haven't yet�oted. In practice however,this is rarely, if at all, done in by-elections,ar�d typically only in larger municipalities for a few candidates in quadrennial elections. This information would not be available in a vote-by-mail process due to the logistical and privacy issues in sending this information across the province. Impact on Municipalities Municipalities wishing to conduct a plebiscite between quadrennial elections woufd also be able to utilize this alternate method of voting. The reductian in administration costs saves the costs to taxpayers, and may allow more flexibility in planning policy changes at the municipal level. 269 Recommendation Elections N.B. recommends the proposed `�ote-by-mail' solution as an economical, reliable and voter- friendly methad of conducting by-elections,first elections and plebiscites during the four year period between pro�ince-wide quadrennial elections. 270 � y �. i.' '� ��F 'llre ouy dsahrt Joim June 10, 2013 Deputy Mayor Rinehart and Councillors, Subject: Committee of the Whole: Potential Sale City Owned Property Mark and Commerce Drive Area The Committee of the Whole, having met on June 10, 2013, adopted the following resolution: RESOLVED that the Committee of the Whole recammends that Common Councif adopt the following resolution: 1. That the proper�y bearing SNB Parcel Identified number 55151336 & 55151328, as illustrated on the plan attached to the report submitted to Cornmittee of the Whole dated June 4, 2013 be deemed to be surplus to the City's needs {the "Subject Lands"); 2. That the City consent to the application by Harbary Holdings Ltd. for an amendment to the Municipal Pal of the Subject Lands, on the express condition that the City is not explicitly or implicitiy obligated to approve any such amendment to the Municipal Plan; 3. That the City grant to Harbary Holdings Ltd. and its authorized representative or agents, a right of access to the Subject Lands for the purpose of carrying out such inspections, surveys, testing and environmentai audits as Harbary Hofdings Ltd. shall deem necessary; and further 4. That the Mayor and Common Clerk be authorized to execute the said Early Access Agreement on the City's behalf as submitted Sincerely, '�;�� Mel Norton Mayor ��6 �- 1! SAINT jOHN P O.Box 1977 Saint john,NB Canada E2L 4L7 j www,sair.tjohn.ca � C.R 1971 Saint Johr�,N:B.Canada E2L 4l1 "�°� 271 Q�� . � THIS AGREEMENT made this day of ,2p BY AND BETWEEN: TIiE CITY OF SAIlVT JOHN, having its City Hall at 15 Market Square, Saint Jahn, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assernbly of the Province of New Brunswick, hereinafter the "City" OF THE FIRST PART - and - Harbary Hoidings Inc., a body corporate duly registered under the laws of the Province of New Brunswick, having offices at 50 Highview Road, Saint Jahn, New Brunswick, hereinaf}er t3�e "Company" OF THE SECOND PART WHEREAS the City is the owner of Iands designated by Service New Brunswick as PID#55151336 & 5515 i 328 {hereinafter the "Lands"}; and WHEREAS the Company seeks access to the Lands to carry out inspections, surveys and testing; and WHEREAS at a meeting of the Coinmon Council of the City of Saint John held June 3, 2013, the City resolved to give to the Company access to the Lands to carry out inspections, investigations, surveys and testing upon suclz terms and conditions as are hereinafter set out; NOW THEREFORE THIS AGREEMENT WITNESSETH that in considei-ation of the mutual covenants and agreements herein and subject to the terms and conditions set out in this Agreement, the parties agree as follaws: 1. The Company, by its authorized representatives and agents, with such equipment as may be necessary, has a right of access to, in and upon the Lands at such times and for 272 Access Agreement -2— such purposes hereinafter set out, provided such right is exercised with as little disturbance as possible to the City and does not u�duly interfere with the City's use of the Lands: a) the right af ac�ess is to allow the Company to can-y out such inspectians, investigations, surveys, testings and environmental audits as the Company shall deena necessary; b) the right of access to, in and upon the Lands shall terminate at 11:59 p.m. local time on the 31�`day of August, 2013; c) any entry to, in and upon the Lands shall require 24 hours prior written notice to the City Manager of the City; d) the Company shall pay all costs and expenses related to, arising out of or in connection with the inspections, invesngations, surveys, testings and environmental audits, including site cleaning, preparation and �andscape restaration; e) any entry by or an behalf o�the Company on the Lands shall be at the Company's sole risk, cast and expense vad the Compat�y shalI make good any and all damage caused to the Lands; f} the Company shall carry ont the inspections, investigations, surveys, testings and environmenta� audits in such a manne�-as to minimize damage to the Lands, on�ly cut trees insofar as it is necessary for the purposes of inspections, invest�ga�ions, surveys, testings and environmental audits and restare the Lands to its original condition; g) the Company shaIl not exercise any access in, to and upon the L.ands until the Company delivers to the City a Certificate of Insurance nanaing the City as an aciditiona� insured, evidencing a policy of commercial general liability covcrage on "an occurrence" basis and containing a cross liability clause, which policy must have an inclusive limit of not less than Five Million ($5,Q00,000.00) Dollars. 7'�e aforesaid Certificate must provide that the coverage shall stay in force and not be amended, cancelled or allowed to lapse without thirty (30} days prior written notice being given to the City Manager. The aforesaid insurance coverage must remain in fu11 force and effect during the entire term of this Agreement; h) the Company, for itself and its authorized representatives and agents, hereby indemnifies and saves harmless the City from and against all actions, causes of actions, proceedings, claims and demands brought against the City, and from and against all losses, costs, damages or expenses suffered or incurred by the City, by reason of any damage to 273 Access Agreement -3— property, including property of the City, or injury, including injUry resulting in death, to persons, incIuding the employees, servarats, agents, licensees and invitees of the City, caused by, resulting from or in any way attributable to the exercise by the Company, or by its authorized representatives or agents, of the rights given by t�is Agreement; i) The Company, for itself and its successors and perrnitted assigns, (�he "Releasor"} and to the fitIlest extent permitted by Iaw, hereby releases and forever discharges the City, its employees, officers, agents, suc�essors and assigns, (the "Releasee"} from and against any and all losses, cflsts, claims, demands, expenses, proceedings and actions of every nature and kind for inlury or damages, which are or may be in any way related to or c�nnected or associated with the exercise by the Company, or its authorized representa.tives or agents, of the rights given by tl�s agreement; j) the Cornpany shall provide to the City copies of any and all reports, letters, memos, or any uther written documentation received in respect of alI inspections, investigations, surveys, testings and environmental audits conducted on the Lands; k} the Company shall coordinate all work carried out on the Lands pursuant to paragraph a) and arzy visit or access to the Lands with Brian Irving, Manager Real Estate Services, who may be reached at {506) 658-4418 or at brian.irving@sa.intjohn.ca. 2. This Agreement is not assignable. 3. This Agreement shall ez�ure to the benefit of and be binding upon the respective successors and per.mitted assi�s of the parties. 274 Access Agreement -4— TN WTTNESS WHEREOF the parties hereto have caused these presents ta be duly executed by the properly authorized officers and their respective corporate seals affixed hereto the day and year first above written. SIGNED, SEALED &DELIVERED) In the presence of: ) THE CITY OF SAINT JQHN ) ) ) ) } Mayor ) ) } } Cammon Clerk ) ) Common Council Reso�ution: ) ) } ) Harbary Holdings Inc. ) ) } Per: ) ) ) � �a: } ) 275