2013-05-06_Agenda Packet--Dossier de l'ordre du jourr.
City of Saint John
Common Council Meeting
AGENDA
Monday, May 6, 2013
6:00 pm
Council Chamber
Please use Chipman Hill entrance
S'il vous plait utiliser 1'entree Chipman Hill
Si vous avez besoin des services en francais pour une reunion de Conseil Communal, veuillez contacter le
bureau de la greffiere communale au 658 -2862.
Pages
1. Call to Order - Prayer
2. Approval of Minutes
2.1 Minutes of April 22, 2013 1 -7
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
6. Members Comments
7. Proclamation
7.1 Emergency Preparedness Week - May 5 -11, 2013 8 - 8
8. Delegations / Presentations
8.1 New Brunswick Association for Community Living - Presentation 9 - 9
9. Public Hearings
10. Consideration of By -laws
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1
11. Submissions by Council Members
2
11.1
Outdoor Chess Boards in King's Square (Councillor Strowbridge)
10
- 11
11.2
Function Mapping Update (Councillor McAlary)
12-12
11.3
Skate Canada Request to Present (Mayor Norton)
13-13
12.
Business Matters - Municipal Officers
12.1
Saint John Transit - Capital Budget Adjustments
14-16
12.2
Initiate Street Closure for Portion of Depot Court - East Point
17-19
12.3
2005 -2009 Gas Tax Funding (GTF) Agreement - Program Adjustments
20-41
12.4
2010 -2013 Gas Tax Funding (GTF) Agreement - Program Adjustments
42-77
12.5
Sweeping Management Plan for Street and Sidewalks
78-138
12.6
Off Hour Street Paving
139-140
12.7
City Solicitor: By -Law to Prevent the Feeding of Deer within the City Limits
141 -146
12.8
Amendment - Pomerleau Settlement Agreement
147-152
13.
Committee Reports
14.
Consideration of Issues Separated from Consent Agenda
15.
General Correspondence
15.1
Saint John Sports Hall of Fame - Induction Ceremony
153-155
15.2
M. Flood Letter - City Wide Clean -Up Day
156-156
16.
Supplemental Agenda
17.
Committee of the Whole
17.1
Committee of the Whole: Access to Seven (7) City Owned Properties to
157-161
Decommission Abandoned Oil Pipeline
17.2
Committee of the Whole: Partial Release of Easement held by the City, to East
162-162
Point Inc.
2
17.3 Committee of the Whole: Electoral Provincial Boundaries 163-163
17.4 Committee of the Whole: Supplementary Letters Patent - Greater Saint John 164-187
Community Economic Development Agency, Incorporated (Enterprise Saint
John)
18. Adjournment
City of Saint John
Common Council Meeting
Monday, May 6, 2013
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez
contacter le bureau de la greffiere communale au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of section 10 of the Municipalities Act and Council / Committee will make a
decision(s) in that respect in Open Session:
5:30 p.m. 8t" Floor Boardroom City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Land Matter 10.2(4)(d)
1.3 Legal Matter 10.2(4)(f)
1.4 Personal Matter 10.2(4)(b)
1.5 Agreement 10.2(4)(f)
4
The City of Saint John
S6ance du conseil communal
Le lundi 6 mai 2013
Salle du conseil, 18 h
Comit6 pl6nier
1.Ouverture de la s6ance
Si vous avez besoin des services en frangais pour une reunion de Conseil Communal,
veuillez contacter le bureau de la greffiere communale au 658 -2862.
Chacun des points suivants, en totalite ou en partie, peut faire 1'objet d'une discussion en
prive en vertu des dispositions prevues a Particle 10 de la Loi sur les municipalites. Le
conseil /comite prendra une ou des decisions a cet egard au cours de la seance publique
16 h 30 — Salle de conference, 8e 6tage, hotel de ville
1.1 Approbation du proces- verbal — paragraphe 10.2(4)
1.2 Question relative aux biens -fonds — alinea 10.2(4)x)
1.3 Question juridique — alinea 10.2(4)/)
1.4 Question relative au personnel — alinea 10.2(4)b)
1.5 Convention — alinea 10.2(4)/)
S6ance ordinaire
1.Ouverture de la s6ance, suivie de la priere
2. Approbation du proces- verbal
2.1 Proces- verbal du 22 avril 2013
3. Adoption de 1'ordre du jour
4. Divulgations de conflits d'int6rets
5. Questions soumises a Papprobation du conseil
6. Commentaires pr6sent6s par les membres
7. Proclamation
7.1 Semaine de la securite civile — Du 5 au 11 mai 2013
8. D06gations et pr6sentations
8.1 Association du Nouveau - Brunswick pour l'int&gration communautaire —
Pr6sentation
9. Audiences publiques
10. Etude des arretes municipaux
11. Interventions des membres du conseil
11.1 Echiquiers destin&s a l'utilisation en plein air au King's Square
(conseiller Strowbridge)
11.2 Mise a jour relative a la cartographie (conseill&re McAlary)
11.3 Demande soumise par Patinage Canada visant a se pr6senter devant le
conseil (maire Norton)
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Rajustements apport6s au budget d'immobilisations de la Commission des
transports de Saint John
12.2 Fermeture d'un trongon de la cour Depot — voie East Point Way
12.3 Ajustement du programme de 1'entente relative au fonds de la taxe sur
1'essence 2005 -2009
12.4 Ajustement du programme de 1'entente relative au fonds de la taxe sur
1'essence 2010 -2013
12.5 Plan de gestion du balayage des rues et des trottoirs
12.6 Asphaltage apr6s les heures de travail
12.7 Avocat municipal: Arret6 visant a emp6cher que Von nourrisse les
chevreuils a l'int6rieur des limites de la ville
12.8 Modification a 1'entente de r&glement Pomerleau
13. Rapports d6poses par les comit6s
14. ktude des sujets ecartes des questions soumises a 11approbation du conseil
15. Correspondance generale
15.1 Temple de la renomm6e de Saint John — C&r6monie d'intronisation
15.2 Lettre M. Flood — Journ&e consacr6e au nettoyage dans la ville
16. Ordre du jour suppl6mentaire
17. Comit6 pl6nier
17.1 Comite plenier : Acces a sept (7) proprietes appartenant a la ville afin de
declasser un oleoduc abandonne
17.2 Comite plenier : Liberation partielle d'une servitude appartenant a la Ville
a East Point Inc.
17.3 Comite plenier : Limites electorales provinciales
17.4 Comite plenier : Lettres patentes supplementaires — Greater Saint John
Community Economic Development Agency, Incorporated (Enterprise Saint
John)
18. Levee de la seance
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COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — APRIL 22, 2013 - 6:00 P.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, Fullerton,
MacKenzie, McAlary, Merrithew, Norton, Reardon and
Strowbridge
- and -
W. Edwards, Acting City Manager / Commissioner of
Transportation and Environment Services; J. Nugent, City
Solicitor; C. Graham, Comptroller; J. Hamilton, Commissioner of
Growth and Community Development Services; A. Poffenroth,
Deputy Commissioner, Building and Inspection Services; J.
Fleming, Police Sergeant; K. Clifford, Fire Chief; J. Taylor,
Assistant Common Clerk; K. Tibbits, Administrative Assistant.
Call To Order — Prayer
Mayor Norton called the meeting to order and Pastor John Knight from Main Street
Baptist Church offered the opening prayer.
2. Approval of Minutes
2.1 Minutes of March 18, 2013
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the minutes of the meeting of
Common Council, held on March 18, 2013, be approved.
Question being taken, the motion was carried.
2.2 Minutes of April 2, 2013
On motion of Councillor MacKenzie
Seconded by Councillor McAlary
RESOLVED that the minutes of the meeting of
Common Council, held on April 2, 2013, be approved.
Question being taken, the motion was carried.
2.3 Minutes of April 8, 2013
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the minutes of the meeting of
Common Council, held on April 8, 2013, be approved.
Question being taken, the motion was carried.
3. Approval of Agenda
On motion of Councillor Farren
Seconded by Councillor Norton
RESOLVED that the agenda of this meeting be
approved with the addition of items 17.1 Committee of the Whole: Rockwood Park
Advisory Board; 17.2 Committee of the Whole: Saint John Waterfront Development —
New Food Vendor — Waterfront Area; and 17.3 Committee of the Whole: Leisure
Services Advisory Board.
Question being taken, the motion was carried.
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COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
4. Disclosures of Conflict of Interest
Councillor Farren declared a conflict of interest with respect to item 5.10 Harbour Clean -
Up — Easements for SLS #31 Moosehead Breweries Limited — Off Main Street West.
5. Consent Agenda
5.1 That the letter of thanks from Pathways to Empowerment be received for
information.
5.2 That the letter from R. Holmes- Lauder regarding the P3 water project be received
for information.
5.3 That as recommended by the City Manager in the submitted report M &C 2013-
073: Street Naming, Common Council amend the list of Official Street Names and
approve the following change:
1. Add the name debarquement Bravo Landing.
5.4 That as recommended by the City Manager in the submitted report M &C 2013-
078: Request from Kennebecasis Rowing Club - L.R. Ross Trust Fund, Common
Council approve the request for $3,000 from the L.R. Ross Fund by the Kennebecasis
Rowing Club.
5.5 That as recommended by the City Manager in the submitted report M &C 2013-
080: Tender 2013 - 084901 T - Reinstatement of Utility Cuts - Asphalt Work the tender be
awarded to the low bidder meeting all tender requirements, NRB Construction Ltd., at
the tendered price of $1,081,000.00 plus HST, and further, that the Mayor and Common
Clerk be authorized to execute the necessary contract documents.
5.6 That as recommended by the City Manager in the submitted report M &C 2013-
081: Tender 2013- 084902T - Reinstatement of Utility Cuts - Concrete Work the tender
be awarded to the low bidder meeting all tender requirements, Midi Construction Ltd., at
the tendered price of $139,750.00 plus HST, and further, that the Mayor and Common
Clerk be authorized to execute the necessary contract documents.
5.7 That report M &C 2013 -077: Contract 2012 -8: Crown Street - Sanitary Lift Station
7 & 7A, Force Main and Sewer be received for information.
5.8 That as recommended by the City Manager in the submitted report M &C 2013-
079: Honeysuckle/ Sherbrooke Drainage Basin - Storm Sewer Improvements, Common
Council approve the addition of the construction component of the Honeysuckle
Sherbrooke Street Drainage Basin - Culvert #2 with the overall program budget
remaining at $3,325,000 and further that staff be directed to proceed with tendering of
the Storm Sewer Improvements projects as outlined in the submitted report.
5.9 That as recommended by the City Manager in the submitted report M &C 2013-
075: Engineering Services - Millidgeville Stormwater Detention Pond, the proposal from
CBCL Limited for engineering design and construction management services for the
Millidgeville Stormwater Detention Pond project in the amount of $297,529.00 including
HST be accepted and that the Mayor and Common Clerk be authorized to execute the
appropriate documentation in that regard.
5.10 Refer to Item 14.1
5.11 That as recommended by the City Manager in the submitted report M &C 2013-
076: Business Case for Specialized Internal Service Collaboration, Common Council
support the temporary assignment as proposed in the submitted report and direct the
Fire Chief to terminate the temporary assignment on or before December 31, 2013.
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the recommendation set out for
each consent agenda item respectively with the exception of item 5.10 Harbour Clean -
Up — Easements for SLS #31 Moosehead Breweries Limited — Off Main Street West
which has been identified for debate, be adopted.
2
97-
COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
Question being taken, the motion was carried.
6. Members Comments
Council members commented on various community events.
7. Proclamation
7.1 Pay It Forward Week - April 22 -29, 2013
The Mayor proclaimed the week of April 22 -29, 2013 Pay It Forward Week in the City of
Saint John.
7.2 Global Youth Service Days - April 26 -28, 2013
The Mayor proclaimed the days of April 26 -28, 2013 Global Youth Days in the City of
Saint John.
7.3 Volunteer Appreciation Week - April 21 -27, 2013
The Mayor proclaimed the week of April 21 -27, 2013 Volunteer Appreciation Week in the
City of Saint John.
7.4 Day of Mourning - April 28, 2013
The Mayor proclaimed April 28, 2013 a day of Mourning in the City of Saint John.
8. Delegations /Presentations
8.1 UNB - Saint John College
Referring to a submitted report, Mr. Peter McGill, Director of Saint John College,
explained that the role of Saint John College is to bring students with limited English
language skills to its college and improve upon those skills in order for those students to
enroll in programs at UNBSJ.
Mr. McGill presented a gift to the Mayor and Council on behalf of the mayor of Mi Shan,
China and noted that the mayor of Mi Shan has expressed a desire to develop a
partnership between the two cities.
9. Public Hearings 7:00 P.M.
10. Consideration of By -laws
10.1 Third Reading Traffic ByLaw Amendment (Peel Plaza)
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the by -law entitled, "A By -Law
Respecting Traffic on Streets in the City of Saint John made under the Authority of the
Motor Vehicle Act, 1973, and amendments thereto" by amending Schedule A -1 and
Schedule B respecting Peel Plaza, be read.
Question being taken, the motion was carried.
The by -law entitled, "A By -law Respecting Traffic on Streets in the City of Saint John
made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto" was
read in its entirety.
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the by -law entitled, "A By -Law
Respecting Traffic on Streets in the City of Saint John made under the Authority of the
Motor Vehicle Act, 1973, and amendments thereto" by amending Schedule A -1 and
Schedule B respecting Peel Plaza, be read a third time, enacted, and the Corporate
Common Seal affixed thereto.
3
97-
COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
Question being taken, the motion was carried.
Read a third time by title, the by -law entitled, "A By -law Respecting Traffic on Streets in
the City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and
amendments thereto ".
10.2 Proposed Municipal Plan Amendment 700 Millidge Ave.
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the proposed Municipal Plan By-
Law amendment regarding 700 Millidge Avenue be referred to the Planning Advisory
Committee for a report and recommendation and the necessary advertising be
authorized with a public hearing to be held on Monday, June 3, 2013 at 7:00 pm in the
Council Chamber.
Question being taken, the motion was carried.
11. Submissions by Council Members
11.1 2014 World Women's Curling Championship (Mayor Norton)
Mayor Norton explained that the regional mayors have proposed to share the
sponsorship for the 2014 World Women's Curling Championship proportionally based
upon the tax base to a maximum of $15,000.
On motion of Councillor Farren
Seconded by Councillor Norton
RESOLVED that assuming the Regional
Communities of Grand Bay - Westfield, Rothesay, Quispamsis and St. Martin's agree to
sponsor the 2014 World Women's Curling Championship event that Saint John
contribute a proportional amount to a total sponsorship amount for the region of not
more than $15,000, be referred to the 2014 budget deliberations.
Question being taken, the motion was carried.
11.2 Discussion Re Barry Ogden Suggestions (Councillor Fullerton)
Referring to a submitted report, Councillor Fullerton explained that Mr. Ogden has
requested $1,000 towards the purchase of paint and supplies to restore the murals at
the Digby ferry terminal.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the letter from Mr. Ogden, with the
request for $1,000 towards the purchase of paint and supplies to restore the murals at
the Digby ferry terminal, be referred to the City Manager.
Question being taken, the motion was carried.
12. Business Matters - Municipal Officers
12.1 Appointment of Fire Prevention Officers — Fire Protection By -law
On motion of Councillor Farren
Seconded by Councillor Merrithew
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2013 -071: Appointment of Fire Prevention Officers
— Fire Protection By -law pursuant to Articles 4(2) and 4(3) of "A By -law respecting Fire
Protection in the City of Saint John ", Common Council appoint Fire Chief Kevin Clifford,
Division Chief Mark Wilson, Captain Roy Nolan, Fire Prevention Officer Dean Moriarty,
Inspector Paul Clifford, Inspector Robert Kaine and Inspector Trevor Tompkins as Fire
Prevention Officers, until such time as their employment terminates with the City of Saint
John, or sooner on recommendation of the Fire Chief.
Question being taken, the motion was carried.
12.2 Demolition of Vacant and Dilapidated and Dangerous Building at 60 Jack
4
97-
COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
Street
Responding to a question, Ms. Poffenroth stated that ownership of the property at 60
Jack Street is identified as a company which has been dissolved and therefore
responsibility of the company and its assets rest with Her Majesty the Queen. She
stated that documents have been served to the Attorney General's office of the Province
of New Brunswick as per applicable legislation.
On motion of Deputy Mayor Rinehart
Seconded by Councillor Farren
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2013 -074: Demolition of Vacant and Dilapidated
and Dangerous Buildings at 60 Jack Street, Common Council direct one or more of the
Officers appointed and designated by Council for the enforcement of the Saint John
Unsightly Premises and Dangerous Buildings and Structures By -law, to arrange for the
demolition of the buildings at 60 Jack Street (PID #49015), in accordance with the
applicable City purchasing policies.
Question being taken, the motion was carried.
12.3 Mispec Beach Park Fundraising Event
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2013 -062: Mispec Beach Park Fundraising Event,
Common Council approve the proposal of Mssrs. Campbell and McGrath for requested
in kind event support, land use of Mispec Beach Park on July 13th, 2013, and prior
access to the park for general event set up subject to the following conditions:
1) Provision of a provincial "Permit for License for Provincial Exhibitions and
Concert Regulation ", with supporting permit documentation;
2) Contract with a bonded security company, providing for a minimum of two
security staff to be on site for the duration of the event;
3) Commercial General Liability Insurance policy in the amount of $5 million that
names the City of Saint John as an additional insured;
4) That the proceeds from this event be directed to the upkeep and improvement of
Mispec Beach; and,
5) Organizers release, indemnify and save harmless the City of Saint John from and
against all actions, causes of actions, proceedings, claims and demands brought
against the City arising from or in any way connected to the event, with the
required documentation to be prepared by the City Solicitor's Office.
Question being taken, the motion was carried.
13. Committee Reports
13.1 Saint John Waterfront Development: Smythe Street Rehabilitation
Mr. Maclntyre, General Manager of Saint John Waterfront Development, responded to
questions from Council. He advised that an engineering analysis identified that the
expansion joints on Smythe Street are severely worn, adding that the new expansion
joints will have a 10 year warranty and is expected to have a lifetime of up tol 5 years.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that Common Council approve the
Phase Two portion of the Smythe Street rehabilitation and expansion joint project as it
pertains to the original tender specifications and phasing.
Question being taken, the motion was carried.
(Councillor Farren withdrew from the meeting)
5
97-
COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
14. Consideration of Issues Separated from Consent Agenda
14.1 Harbour Clean -Up — Easements for SLS #31 Moosehead Breweries Limited
— Off Main Street West
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2013 -072: Harbour Clean -Up - Easements for
SLS #31 Moosehead Breweries Limited — Off Main Street West PIDs # 00034793 and
00035592:
1. The City of Saint John acquire from Moosehead Breweries Limited easements for
municipal services in two (2) parcels of land; one being a 202 square metre +/- portion of
PID # 00034793, and the other, a 36 square metre +/- portion of PID # 00035592 for the
total sum for both of $5,990.00 (plus HST if applicable), upon the terms and conditions
contained in the Agreement of Purchase and Sale document attached to M &C 2013 -72;
and,
2. The Mayor and Common Clerk be authorized to sign all necessary documentation.
Question being taken, the motion was carried.
(Councillor Farren re- entered the meeting)
15. General Correspondence
15.1 Stonehammer Geopark - Request to Present
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that the request to present from
Stonehammer Geopark be referred to the Common Clerk to schedule.
Question being taken, the motion was carried.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Committee of the Whole: Rockwood Park Advisory Board
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that as recommended by the
Committee of the Whole, having met on April 22, 2013, Council makes no further
appointments to the Rockwood Park Advisory Board until the board has established a
new mandate; and further that the Common Clerk's office notify the Saint John
Horticultural Association of the recommendation.
Question being taken, the motion was carried.
17.2 Committee of the Whole: Saint John Waterfront Development — New Food
Vendor — Waterfront Area
Mayor Norton explained that Saint John Waterfront Development secured the
Beavertails franchise to set up in the area of the Little Red School House. He
acknowledged that it will take time to arrange for city streets to be accessible for mobile
street vendors and suggested that notification of potential lands, separate and distinct
from streets that may be available for similar leasing or rental arrangements be provided
to prospective vendors.
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that as recommended by the
Committee of the Whole, having met on April 22, 2013, Common Council approve
operation of the Beavertails mobile unit with the following conditions:
A
97-
COMMON COUNCIL /CONSEIL COMMUNAL
APRIL 22, 2013/LE 22 AVRIL 2013
1) Beavertails is responsible for all connection and operational costs associated
with electrical power, water and drainage;
2) Beavertails submits post -dated cheques, due the 1St of each month, for the
duration of the season based on a monthly rate of $400;
3) Beavertails is responsible for the daily cleanup of related debris within a 30 foot
radius of the mobile unit;
4) Only the beavertails mobile unit is permitted in the designated area (no
passenger /cargo vehicles);
5) Beavertails adheres to any /all regulations according to CFIA;
6) Beavertails understands the duration may be extended and /or reduced, up to 15
days by Saint John Waterfront Development;
And Further, that Saint John Waterfront Development be requested to provide public
notification of sites presently available for mobile vendors; and
The City of Saint John provide public notification of City -owned land that is available for
lease by mobile vendors; and
Individuals that have applied to the City of Saint John for a vendor site license be
contacted by staff to advise of any available land for lease for a mobile site.
Question being taken, the motion was carried.
17.3 Committee of the Whole: Leisure Services Advisory Board
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that as recommended by the
Committee of the Whole, having met on April 22, 2013, Common Council not appoint
new members to the Leisure Services Advisory Board until Council has further direction
and information from the Regional Services Commission on what is proposed for
recreational service for the region; and further that the existing members be thanked and
advised of Council's resolution.
Question being taken, the motion was carried.
18. Adjournment
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the Common Council meeting of
April 22, 2013 be adjourned.
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 7:00 p.m.
Mayor / maire
Assistant Common Clerk / greffier communal adjoint
7
The City of Saint John
Mayor Mel Norton
Mayor's Office
Bureau du maire
PROCLAMATION
WHEREAS: May 5 -11, 2013 is Emergency Preparedness Week in
Canada; and
WHEREAS: Emergency Preparedness Week is designed to increase
public awareness of the importance of personal and
business preparedness to cope with emergencies; and
WHEREAS: Emergency Preparedness is a shared responsibility in
which every person and business can help reduce risks
we face by learning how to better prepare ourselves, our
families and our community; and
WHEREAS: in times of crises, the City of Saint John, its citizens and
businesses, staff and the agencies of the Saint John
Emergency Management Organization, have collectively
demonstrated their commitment to provide for the
safety, health and welfare of citizens, the protection of
property and the environment and the ability to respond
to emergencies in a highly professional and safe manner;
and
WHEREAS: an informed, prepared and cooperative public is vital to
effective emergency preparedness planning and
emergency response;
NOW THEREFORE: I, Mayor Mel Norton, of Saint John
do hereby proclaim the week of May 5 -11, 2013 as Emergency Preparedness
Week in the City of Saint John.
In witness whereof I have set my hand and affixed the official seal of
Mayor of the City of Saint John.
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L A 1 www.saintjohn.ca ! C.P. 1971 Saint John, N. -B. !Canada 4L1
M
April 2, 2013
Mayor and Council
City of Saint John
15 Market Square
PO Box 1971
Saint John, NB E2L 41_1
Your Worship and Council,
The New Brunswick Association for Community Living works very hard to build communities
where everyone feels welcome. We are a non - profit organization that supports children and
adults with an intellectual disability and their families, so they can live with dignity, respect and
a sense of belonging. There are approximately 22,000 people in New Brunswick that have an
intellectual disability and we receive over 200 requests a month for support. This is a demand
that is both hard to address and one that is only scratching the surface of those that need our
support. We know we are not able to close this gap alone and we rely on the support of the
community the same as those we support rely on us.
Each month, NBACL hosts information tours to help raise awareness of our organization. These
information sessions detail how the organization was created, the programs we provide and
our vision for the future as well as introduces you to some of the great people we have been
able to support. The purpose of the tour is to provide a unique method for people in the
community to hear more about our organization and raise awareness at the same time. We
realize Council's schedule is very busy so we are willing to take as much or as little time as you
would permit and if it would be easier to do a presentation outside of Chambers, we would be
happy to accommodate — whatever would work best for you.
I look forward to hearing from you.
Sheri Shannon
Community Giving Coordinator
Supporting persons with intellectual ddlibilities and their families since 1957.
Au soutien des personnel a},ant tin handicap intellectuel et de leurs families depuis 1957.
New Brunswick
Association du
Tcl ' Tcl: 506- 453 -4400
Association For
Community Living
Nouveau- Brunswick pour
Vintegration
Fax ; Tz16c 506-453 -4422
Toil Frce , sans frail: 1 -806- 622 -2548
Lnrail I UourrieL nbacl,a?nbnet.nb ca
communautaire
11 th 'Nvww.nbad.nb ca
SOO chemin Han
well Road, Fredericton,
NB, Canada E313 2R;
April 2, 2013
Mayor and Council
City of Saint John
15 Market Square
PO Box 1971
Saint John, NB E2L 41_1
Your Worship and Council,
The New Brunswick Association for Community Living works very hard to build communities
where everyone feels welcome. We are a non - profit organization that supports children and
adults with an intellectual disability and their families, so they can live with dignity, respect and
a sense of belonging. There are approximately 22,000 people in New Brunswick that have an
intellectual disability and we receive over 200 requests a month for support. This is a demand
that is both hard to address and one that is only scratching the surface of those that need our
support. We know we are not able to close this gap alone and we rely on the support of the
community the same as those we support rely on us.
Each month, NBACL hosts information tours to help raise awareness of our organization. These
information sessions detail how the organization was created, the programs we provide and
our vision for the future as well as introduces you to some of the great people we have been
able to support. The purpose of the tour is to provide a unique method for people in the
community to hear more about our organization and raise awareness at the same time. We
realize Council's schedule is very busy so we are willing to take as much or as little time as you
would permit and if it would be easier to do a presentation outside of Chambers, we would be
happy to accommodate — whatever would work best for you.
I look forward to hearing from you.
Sheri Shannon
Community Giving Coordinator
Supporting persons with intellectual ddlibilities and their families since 1957.
Au soutien des personnel a},ant tin handicap intellectuel et de leurs families depuis 1957.
April 29, 2013
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Outdoor Chess Boards in King's Square
Background:
To add more options to our uptown core for people to take part in chess outside. Chess is a very
popular game and The Saint John Chess Club currently plays inside at the SJ Public Library. By
adding these it will provide more options for the public to enjoy this game outside. Currently
there are none in Saint John. Players would have to supply their own playing pieces.
Motion: Install outdoor chess boards in King's Square.
Respectfully Submitted,
(Received via email)
Ray Strowbridge
Councillor — Ward 4
City of Saint John
�r
VU
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
10
11
April 30, 2013
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Function Mapping Update
Background:
I would like to be updated on the process of "Function Mapping" for all of our departments
within our City structure. Questions such as; what are the benefits and have they been a cost
saving to us; where are we in the process; have we found it beneficial and /or useful? If we
could have a short teach- in on this subject before we start our bi- weekly meetings, I think it
would be very helpful as we could be more knowledgeable with the work of each department.
Motion: To refer to the City Manager for scheduling.
Respectfully Submitted,
(Received via email)
Shirley McAlary
Councillor —At Large
City of Saint John
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
12
April 30, 2013
Deputy Mayor Shelley Rinehart and
Members of Common Council
Deputy Mayor and Councillors:
Subject: Skate Canada Request to Present
The Mayor's office received a request from Skate Canada and the local organizing committee to
make a presentation to Council about Skate Canada International coming to Saint John in
October 2013, outlining the economic impact, etc. Skate Canada representatives will be
travelling from Ottawa to attend the presentation.
Motion: Refer to the Clerk for scheduling.
Yours very truly,
(Received via email)
Mel K. Norton
Mayor
City of Saint John
�r
VU
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21- 41-1
13
1 �- REPORT TO COMMON COUNCIL
25 April 2013
His Worship Mel Norton
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Saint John Transit — Capital Budget Adjustments
Saint John Transit is requesting flexibility in the allocation of their $175,000
capital budget in order to address pressing issues with the condition of bus
shelters and bus stops.
The request is reasonable and does not adversely affect the City's capital budget
program.
Recommendation
That Common Council authorize the Saint John Transit Commission to reallocate
funding within their 2013 Capital Budget envelope as requested on the condition
that actual total capital expenditures not exceed the approved capital budget
allocation of $175,000.
Respectfully submitted,
J atrick Woods, CGA
CI MANAGER
14
vv \
��anaair�
SAINT JOHN
Mr. Patrick Woods
City Manager
City of Saint John
PO Box 1971
Saint John, NB
Dear Mr Woods:
SAINT JOHN TRANSIT COMMISSION
55 MCDONALD STREET / 55 RUE MCDONALD
SAINT JOHN, N 8 CANADA / SAINT JOHN, (N -8.) CANADA
E2J OC7
TRANSIT INFORMATION
(506) 658 -4700
www thinklransit.com
GENERAL OFFICES (506) 658 -4710
FAX (506) 658 -4704
For 2013, Saint John Transit had a capital budget approval of $100,000.00 for a
new Handi -Bus and $75,000.00 for garage tools and equipment for a total of
$175,000.00
At a recent Saint John Transit Commission meeting the Commission was advised
that there was no capital funding approved for shelters for 2013. The Commission
has identified a serious issue with the condition of the two bus shelters on North
King Square and they have a concern about the ongoing safety of these two
structures if they are not replaced this summer.
The Commission has asked me to contact you to seek approval for more flexibility
over the expenditure of the $175,000.00 capital budget to address other areas,
including bus shelters and bus stops, with the understanding that a new Handi-
Bus must be acquired and that total capital expenditures must not exceed
$175,000-00.
15
It would be appreciated if you could review this matter with Common Council if
our request meets with your approval and advise us of their decision.
Thank you.
Yours truly,
Frank McCarey
General Manager
16
�- REPORT TO COMMON COUNCIL
M & C #2013 -85
April 30, 2013
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Initiate Street Closure for Portion of Depot Court — East Point
BACKGROUND:
City of Saint John
Common Council, at its April 29"', 2013 meeting considered in Committee of the Whole
a request from East Point Inc. to convey a "to be" stopped -up and closed portion of Depot
Court to the proponent for $1.00. Council directed the City Manager to bring forth a
report to its May 6t1', 2013 meeting for their consideration to initiate the street closure
process and to identify the terms and conditions of a subsequent sale of the "to be" closed
portion of Depot Court to East Point Inc.
ANALYSTS:
Municipal Operations is aware of the proposal to stop -up and close a portion of Depot
Court and are in agreement, subject to the conveyance of municipal services
easements /easements for municipal services to protect and provide access to existing City
services contained within the existing Depot Court and adjoining land owner by East
Point Inc. In addition, the realigned Depot Court resulting from this street closure will
require reinstatement of landscaping, concrete curbing and sidewalk to conform to the
remaining portion of Depot Court.
The recommendation contained in this report to initiate the necessary processes however,
does not pre- suppose Council's decisions with respect to the bylaws that would need to
be adopted.
RECOMMENDATION:
It is recommended Common Council adopt the following resolution:
1. That the Public Hearing for the consideration of the passing of a By -law to Stop
Up and Close a 491 square metre portion of Depot Court be set for Monday, May
27, 2013 at 7:00 p.m. in the Council Chamber;
2. That Common Council authorize the publishing of a notice of the intention to
consider passing of such By -law identified above; and
17
Depot Court - 2 - April 30, 2013
3. That it being understood that the City is neither explicitly nor implicitly obligated
to enact any by -law to stop -up and close any public street; however in the event
that the City of Saint John does stop -up and close the aforementioned portion of
Depot Court, the City shall sell the 491 square metre parcel of land to East Point
Inc. ( "East Point") or an affiliated company for $1.00 subject to the following
conditions:
a. East Point shall pay all costs associated with the street closure, including but
not limited to, survey costs, translation costs and advertisement costs, and all
costs associated with the conveyance of the stopped up and closed portion of
Depot Court to East Point; and
b. East Point shall, at its sole and absolute cost, obtain and provide to the City
any and all plans of survey required to initiate the above noted street closure
and any plan required for conveyance purposes; and
c. The City, in the conveyance, shall reserve an easement for municipal services
as well as a right of way over the stopped up and closed portion of Depot
Court; and
d. East Point shall accept ownership and responsibility for an existing catch
basin located within the stopped up and closed portion of Deport Court; and
e. East Point shall consolidate the stopped up and closed portion of Depot Court
to its adjoining property; and
f. East Point shall, at its sole and absolute costs, extend the concrete curb,
concrete sidewalk and any required landscaping/reinstatements within the
new municipal Depot Court right -of -way to the satisfaction of the Chief City
Engineer.
Respectfully submitted,
A 6regorys, CGA, MBA
Commissioner
Finance and Administrative Services
J. Nrick Woods, C.G.A.
CiManager
CL /c
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19
REPORT TO COMMON COUNCIL
M &C2013 -83
April 29, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
The City of Saint John
SUBJECT: 2005 -2009 Gas Tax Funding (GTF) Agreement — Program Adjustments
BACKGROUND
At the April 17, 2007 meeting of Common Council, Council adopted the proposed program for
the 2005 -2009 Capital Investment Plan — Gas Tax Funding Agreement in the total amount of
$14,194,908. The program was also accepted by the Province of New Brunswick. Adjustments
to the program were approved by Council in April 2008 (M &C 2008 -120), September 2008
(M &C 2008 -273), August 2009 (M &C 2009 -256), May 2010 (M &C 2010 -177) and October
2011 (M &C 2011 -239).
Work completed to date under the original GTF Program includes the construction of Retail
Drive, the first phases of the watermain cleaning and lining, Ashburn Lake Road, Pipeline Road
East project at Latimer Lake, Phase IV & V of the watermain cleaning and lining project and
Westfield Road. There have been some funding revisions within the completed projects,
however, the total "Federal Share" for all work to be completed under the program remains the
same and within the original approved program amount of $14,194,908.
ANALYSIS
The Province has requested that an updated 2005 -2009 Capital Investment Plan be submitted.
The proposed program adjustments are as shown on the attached Gas Tax Fund program. The
Province requires that the expenditures for each project be reported separately for each year that
the project is active. The revisions at this time consist of the following:
• Lorneville Road — this project has been replaced by the 2012 Rodney Terminal Outfall
Renewal project in accordance with M &C 2012 -3 with a "Other Share" (Federal) amount
of $860,000 and a "City Share" amount of $551,843.48. The Rodney Terminal project
was a three phase project with the final phase (check valve installation) being completed
early in 2013.
20
M &C2013 -83
April 29, 2013
Page 2
• Storm Water Management Brentwood — The "Other Share" component remains at
$1,077,457.27 with an amount of $142,987.05 under "City Share ". This project has been
constructed in phases with the final component under this GTF program completed in
2012.
• Westfield Road — this phase of the Westfield Road Reconstruction project was completed
in 2011 with some minor holdback released in 2012. The "Other Share" component
remains at $3,531,314.73 with the "City Share" component of this project reduced from
$1,737,500.00 to $1,373,620.72.
Upon approval of the amended Gas Tax Fund program by Council, staff will submit the program
to the Provincial Department of Local Government for their approval. Staff has discussed the
program adjustments with staff at the Province and they concur with the proposed amendments.
FINANCIAL IMPLICATIONS
The total expenditure within the Gas Tax Fund Agreement will remain the same as originally
approved in April 2007 at $14,194.908.
RECOMMENDATION
Consistent with the requirements of the Federal/Provincial Agreement related to the Transfer of
Gas Tax Revenues, it is recommended:
That the attached documentation entitled City of Saint John Amended Five -Year Capital
Investment Plan Respecting the GTF Agreement (2005 -2009) be adopted, and that the updated
listing of specific projects under the General Fund and the Water & Sewerage Utility Fund
totaling $17,638,489.23 for the years 2006 to 2013 of which $14,194,908 in funding is being
provided under the Gas Tax Fund be approved.
Respectfully submitted,
Brian Keenan, P. Eng.
Engineering Manager
Wm. Edwards, P. Eng. J. Patrick Woods, CGA
Commissioner City Manager
Transportation and Environment 21
� THE CITY OF SAINT JOHN 23- Apr -13
MUNICIPAL OPERATIONS & ENGINEERING
2005 — 2009 CAPITAL INVESTMENT PLAN
SeUNA JOHN GTF PROGRAM
Year Project
2006-
jw
$2,757,648
2007-
$2,644,306
2008-
$1,064,231
2009-
$1,689,901
2010-
$3,189,433
2011-
$1,602,433
2012-
$ 983,508
2013-
$ 263.448
Total,
$14.194.908
Category Location
Description Shame Sha e
N ad
2006 Retail Drive Transportation Rothesay Avenue to City contribution toward construction of Retail Drive (Project 2,456,392.09 0.00
Westmorland Road made possible by Federal Gas Tax Revenue)
Watermain Cleaning and Infrastructure Renewal - Phase I - Church Avenue area Cleaning and lining of approx. 2 km of existing unlined C.I. 301,256.27 28.593.94
Lining Water watermains to improve pressure, water quality, and fire flows in
the area (Project made possible by Federal Gas Tax Revenue)
2007 Ashburn Lake Road Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
710171.99 4,304.32
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
825,377.47 7,619.86
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
Retail Drive Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
984,042.13 0.00
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and Infrastructure Renewal -
Phase I - Church Avenue area
Cleaning and lining of approx. 2 km of existing unlined C.I.
124,614.06 3,356.11
Lining Water
watermains to improve pressure, water quality, and fire flows in
the area (Project made possible by Federal Gas Tax Revenue)
2008 Ashburn Lake Road Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
241,389.44 49,486.71
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
34,622.53 888,873.50
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
22 1F
Page 1 of 4
THE CITY OF SAINT JOHN 23- Apr -13
MUNICIPAL OPERATIONS & ENGINEERING
0 2005 - 2009 CAPITAL INVESTMENT PLAN
SAINT JOHN GTF PROGRAM
rPnPra
t +as i ax KP. P.n I1P rilhCllllO
2006- $2,757,648
Road reconstruction (drainage control, curb, sidewalk, railway
0.00 81,213.53
2007- $2,644,306
crossing, landscaping, paving, land acquisition), including design
2008- $1,064,231
and construction management services (Project made possible by
2009- $1,689,901
Federal Gas Tax Revenue)
Pipeline Road East Water Service Needs
2010- $3,189,433
Installation of approx. 270m of new 1050mm transmission main, 3
0.00 1,372.76
2011- $1,602,433
chlorine injection chambers and 3 chlorine sampling chambers,
2012- $ 983,508
including design and construction management services (Project
2013- $ 263.448
made possible by Federal Gas Tax Revenue)
Retail Drive Transportation
Total: $14.194.908
City contribution toward construction of Retail Drive (Project
0.00 6.202.04
Year Project
Category
Location
Description Other City
Watermain Cleaning and Infrastructure Renewal -
Old East Saint John; Saint John
Cleaning and lining of approx. 13,047m of existing unlined C.I.
Share Share
Lining Water
West (Phase IV and Phase V)
watermains to improve pressure, water quality, and fire flows in
2008 Retail Drive
Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project 0.00 203,476.79
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and
Infrastructure Renewal -
Old East Saint John; Saint John
Cleaning and lining of approx. 13,047m of existing unlined C.I. 788,218.79 29,632.70
Lining
Water
West (Phase IV and Phase V)
watermains to improve pressure, water quality, and fire flows in
and construction management services (Project made possible by
the area (4,484m in Old East Saint John, and 8,563m in Saint John
Federal Gas Tax Revenue)
West) (Project made possible by Federal Gas Tax Revenue)
2009 Ashburn Lake Road Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
0.00 81,213.53
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
0.00 1,372.76
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
Retail Drive Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
0.00 6.202.04
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and Infrastructure Renewal -
Old East Saint John; Saint John
Cleaning and lining of approx. 13,047m of existing unlined C.I.
1,689,900.73 35,798.97
Lining Water
West (Phase IV and Phase V)
watermains to improve pressure, water quality, and fire flows in
the area (4,484m in Old East Saint John, and 8,563m in Saint John
West) (Project made possible by Federal Gas Tax Revenue)
2010 Ashburn Lake Road Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
0.00 33,417.04
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Storm Water Storm
Brentwood Drainage basin
Construction of drainage improvements as per 2009 drainage basin
68.874.48 18,614.47
Management -
study (Project made possible by Federal Gas Tax Revenue)
Brentwood
23
Page 2 of 4
THE CITY OF SAINT JOHN 23- Apr -13
MUNICIPAL OPERATIONS & ENGINEERING
2005 - 2009 CAPITAL INVESTMENT PLAN
SAINT JOHN GTF PROGRAM
_ rr,n�rar i�a� rax
2006-
rcPVanuP running
$2,757,648
2007-
$2,644,306
2008-
$1,064,231
2009-
$1,689,901
2010-
$3,189,433
2011-
$1,602,433
2012-
$ 983,508
2013-
263 448
Total:
$14,194,90r
Year Project Category Location
Description other uty
Share Share
2010 Watemtain Cleaning and
Lining
Westfield Road
Infrastructure Renewal -
Water
Transportation
Old East Saint John; Saint John
West (Phase IV and Phase V)
Acamac Backland Road to
Ketepec Road
Cleaning and lining of approx. 13,047m of existing unlined C.I.
watermains to improve pressure, water quality, and fire flows in
the area (4,484m in Old East Saint John, and 8,563m in Saint John
West) (Project made possible by Federal Gas Tax Revenue)
Drainage control, curb and sidewalk, landscaping, street
reconstruction, including design and construction management
services (Project made possible by Federal Gas Tax Revenue)
270,050.50 1,781.71
2,850,508.18 56,551.26
2011 Public Sector
Corporate
N/A
All local governments in Canada are mandated to adopt the Public
36,551.52 0.00
Accounting Board -
Sector Accounting Board (PSAB) generally accepted accounting
Standards
principles. The New Brunswick Department of Local Government
Implementation
has initiated an implementation process and will provide guidance
to local government entities in becoming compliant by 2012.
Funding to be utilitized to implement the PSAB accounting and
financial reporting standards. (Project made possible by Federal
Gas Tax Reveune)
Storm Water
Storm
Brentwood Drainage basin
Construction of drainage improvements as per 2009 drainage basin
885,074.81 35,491.52
Management -
study (Project made possible by Federal Gas Tax Revenue)
Brentwood
Westfield Road
Transportation
Acamac Backland Road to
Drainage control, curb and sidewalk, landscaping, street
680,806.55 1,179,251.31
Ketepec Road
reconstruction, including design and construction management
services (Project made possible by Federal Gas Tax Revenue)
2012 Rodney Terminal
Storm
Market Place pumping station to
Renewal or structural lining of approx 380m of 2150mm diameter
860,000.00 551,843.48
outfall
CMP. (Project made possible by Federal Gas Tax Revenue)
Storm Water
Storm
Brentwood Drainage basin
Construction of drainage improvements as per 2009 drainage basin
123,507.98 88,881.06
Management -
study (Project made possible by Federal Gas Tax Revenue)
Brentwood
24
Page 3 of 4
THE CITY OF SAINT JOHN 23- Apr -13
MUNICIPAL OPERATIONS & ENGINEERING
OR 2005 - 2009 CAPITAL INVESTMENT PLAN
S,'UN'I' 10HN GTF PROGRAM
2006-
$2,757,648
2007-
$2,644,306
2008-
$1,064,231
2009-
$1,689,901
2010-
$3,189,433
2011 -
$1,602,433
2012-
$ 983,508
Year Project Category
Location
Description Other
City
Share
Share
2012 Westfield Road Transportation
Acamac Backland Road to
Drainage control, curb and sidewalk, landscaping, street 0.00
137,818.15
Ketepec Road
reconstruction, including design and construction management
services (Project made possible by Federal Gas Tax Revenue)
2013 Public Sector Corporate
N/A
All local governments in Canada are mandated to adopt the Public 263,448.48
0.00
Accounting Board -
Sector Accounting Board (PSAB) generally accepted accounting
Standards
principles. The New Brunswick Department of Local Government
Implementation
has initiated an implementation process and will provide guidance
to local government entities in becoming compliant by 2012.
Funding to be utilitized to implement the PSAB accounting and
financial reporting standards. (Project made possible by Federal
Gas Tax Reveune)
e
TOTAL: $14.194.908.00 $3.443.581.23
25
Page 4 of 4
Capital Investment Plan for the GTF Agreement
26
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
22/04/2013
AMENDED FIVE -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2005 -2009)
27
Capital Investment Plan for the GTF Agreement
INTRODUCTION
22/04/2013
The City of Saint John updated the Capital Investment Plan for the years 2005 -2009 respecting the GTF
agreement. Included are descriptions, expected outcomes, proposed indicators, and cost estimates for each
selected project. These various projects will lead towards cleaner air, cleaner water or lower greenhouse gas
emissions.
CAPITAL INVESTMENT PLAN CONTENT
1) Certified copy of the resolution from Council adopting the updated five -year Capital Investment Plan for
the GTF Agreement of the municipality
2) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
General Operating Fund Five -Year Budget
3) General Operating Fund Five -Year Budget Summary
4) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
Water and Sewerage Utility Fund Five -Year Budget
5) Water and Sewerage Utility Fund Five -Year Budget Summary
W
Capital Investment Plan for the GTF Agreement 22/04/2013
CITY OF SAINT JOHN
AMENDED FIVE -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2005 -2009)
RESOLUTION
201X -XXX Moved by Councilor and seconded by Councilor "RESOLVED that the
submitted documentation entitled City of Saint John Amended Five -Year Capital Investment Plan Respecting
the GTF Agreement (2005 -2009) be adopted, and that the updated listing of specific projects under the General
Fund and the Water & Sewerage Utility Fund totaling $17,638,489.23 for the years 2006 to 2012 of which
$14,194,908 in funding is being provided under the Gas Tax Fund be approved."
Motion Carried
I certify that the above resolution of the council of
session,)90=,, 201X.
(SEAL)
CLERK
MUNICIPALITY OF
was adopted while in regular /special
Capital Investment Plan for the GTF Agreement
General Operating Fund — Capital Budget
1) Retail Drive Construction
22/04/2013
Project Description:
Construction of a new street within the City of Saint John between Rothesay Avenue and Westmorland Road.
EIA Required F1 Tender Required ❑X
Expected Outcome: Lower GHG
Retail Drive will serve as a new link to transfer an anticipated large volume of traffic from Rothesay Avenue (a
major arterial) to Westmorland Road (a minor arterial).
The area within which Retail Drive is being constructed is primarily commercial with a large number of
shopping facilities. There has been a very rapid growth in the commercial sector in this area and existing City
streets have become very congested by this increase in traffic accessing this area. Retail Drive will serve to
better move this heavy traffic load within the area and greatly reduce traveling distances to access the various
commercial establishments.
Vehicles accessing this commercial area must do so by using the existing street infrastructure. Retail Drive will
allow vehicles to access this newly constructed commercial area and eliminate a traveling distance of
approximately 2.7 km for all vehicles accessing the area from Rothesay Avenue. This road will provide access
to the commercial area not only from Rothesay Avenue but also from a new road proposed under the GTF
Agreement for 2009 (Ashburn Lake Road) which will provide access to the area directly from Route 1.
Following completion of this project there will be a reduction in green house gas emissions, improved air
quality, reduce vehicle fuel consumption and operating expenses as well as provide a walking access to the
commercial shopping area for residents and local businesses.
Proposed indicator(s):
We will report on the number of kilometres of travel distance saved.
Year
Project Name
GTF 1
Contribution
otal Cost
2006
Retail Drive Construction
2,456,392.09 11
2,456,392.09
2007
Retail Drive Construction
984,042.13
984,042.13
2008
Retail Drive Construction
203,476.79
2009
Retail Drive Construction
-
6,202.04
Totals
3,440,43-4—.22-1[..
3,650,113.05
M
Capital Investment Plan for the GTF Agreement
2) Ashburn Lake Road Reconstruction
22/04/2013
Project Description:
The reconstruction of Ashburn Lake Road will upgrade an existing two lane road to serve as a north /south
connection between New Brunswick Highway Route 1 and the major arterial Rothesay Avenue.
F1 Tender Required X
EIA Required
Expected Outcome: Lower GHG
At the intersection of Ashburn Lake Road and Rothesay Avenue there will be a new set of traffic signals where
traffic can access Retail Drive (being constructed in 2006 under the GTF Agreement) and the major
commercial shopping area within the City. The City has proposed to the Provincial Department of
Transportation that a new full interchange to constructed at the intersection of Route 1 and Ashburn Lake Road
on the southeast side and Foster Thurston Drive on the northwest side of Route 1. A full interchange would
transfer traffic traveling in both an easterly and westerly direction along Route 1 as well as traffic from the
north end of the City to the major commercial shopping area. If a full intersection is not immediately
constructed, only traffic traveling east on Route 1 will have access in and out of the commercial shopping area
from Route 1.
Vehicles accessing the commercial area on the east side of the City from Route 1 must do so by accessing
existing City street infrastructure. There is not a direct link from Route 1 to the retail area. The reconstruction
of Ashburn Lake Road coupled with a new interchange will provide direct access for a large volume of traffic
to the commercial shopping facilities. Vehicles traveling west will travel approximately the equivalent distance
via Route 1 to Retail Drive instead of using City streets while vehicles traveling east will travel approximately
3.1 km less to access Retail Drive at the intersection with Rothesay Avenue. Traffic from the Millidgeville area
would travel approximately 3.5 km less to access Retail Drive assuming the full interchange is constructed by
the Province at Route 1 and Ashburn Lake Road.
The outcomes for this project will include reduction in green house gas emissions, improved air quality; reduce
vehicle fuel consumption and operating expenses.
Proposed Indicator(s):
We will report on the number of kilometres of travel distance saved.
Year
Project Name
GTF
Contribution
Total Cost
2007
11 Ashburn Lake Road Reconstruction
710,271.99
714,576.31
2008
11 Ashburn Lake Road Reconstruction
241,389.44
290,876.15
2009
Ashburn Lake Road Reconstruction
-
81,213.53
2010
Ashburn Lake Road Reconstruction
-
33,417.04
Totals
_951,661.43 --]I
1,120,083.03
31
Capital Investment Plan for the GTF Agreement
3) Rodney Terminal — Storm Sewer Outfall PHI
Project Description:
Renewal or structural lining of 2150mm diameter CMP.
EIA Required ❑ Tender Required M
Expected Outcome: Cleaner Water
22/04/2013
The existing outfall pipe is in poor condition and is showing signs of collapse. There have been occurrences of
sink holes developing at the surface from soil migrating into the pipe. Renewal or structural lining will resolve
the problem.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year Project Name GTF Total Cost
Contribution
2012 Rodney Terminal — Storm Sewer Outfall PHI 860,000 1,411,843.48
32
Capital Investment Plan for the GTF Agreement
4) Storm Water Management — Brentwood
22/04/2013
Project Description:
Installation of new storm piping and structures in the Brentwood area as per the 2009 Drainage Basin study.
EIA Required FI Tender Required FX
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
shall alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter and type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2010
Storm Water Management Brentwood
68,874.48
87,488.95
2011 11
Storm Water Management Brentwood
885,074.81
920,566.33
2012
Storm Water Management Brentwood =F
123,507.98
212,389.04
Totals
1,077,457.27
1,220,444.32
33
Capital Investment Plan for the GTF Agreement
5) Westfield Road Reconstruction
22/04/2013
Project Description:
Reconstruction of Westfield Road between Acamac Backland Road and Ketepec Road.
EIA Required ❑ Tender Required ❑
Expected Outcome: Lower GHG
This section of roadway on Westfield Road is in poor condition and there is a need to reconstruct the road to
municipal standards.
Proposed Indicator(s):
We will report on the number of kilometers of roadway reconstructed to municipal standards.
Year
Project Name
GTF
Contribution
Total Cost
2010 11
Westfield Road Reconstruction
2,850,508.18
2,907,059.44
2011 JFWestfield
Road Reconstruction
680,806.55
1,860,057.86
2012 11
Westfield Road Reconstruction
0.00
137,818.15
Totals
3,531,314.73
4,904,935.45
34
Capital Investment Plan for the GTF Agreement
22/04/2013
6) Asset Inventory Valuation and Management - Public Sector Accounting Board Standards
Implementation
Project Description:
Establishing and valuing a tangible capital asset inventory and implementing an asset management system for
the City of Saint John for the purpose of PSAB implementation.
EIA Required ❑ Tender Required
Expected Outcome: Capacity Building
A TCA inventory is established and /or an asset management system is purchased.
Proposed Indicator(s):
The City complies with PS 3150 and /or the asset management system is used for asset management purposes.
Year
Project Name
GTF
Contribution
Total Cost
2011
2012
Asset Inventory Valuation and Management - Public Sector
Accounting Board Standards Implementation
Asset Inventory Valuation and Management - Public Sector
Accounting Board Standards Implementation
36,551.52
0.00
36,551.52
0.00
2013
Asset Inventory Valuation and Management - Public Sector
Accounting Board Standards Implementation
263,448.48
263,448.48
Totals
300,000.00
300,000.00
35
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FIVE -YEAR CAPITAL BUDGET SUMMARY
GENERAL CAPITAL FUND
22/04/2013
SERVICES
2006
2007
2008
2009
2010
2011
2012
2013
TOTAL
GENERAL GOVERNMENT
PSAB Implementation
36,552
263,448
300,000
TRANSPORTATION
Retail Drive
Ashburn Lake Road
Rodney Terminal - Storm Sewer Outfall
Phase 1
Storm Water Management Brentwood
Westfield Road Reconstruction
2,456,392
984,042
714,576
203,477
290,876
6,202
81,214
33,417
87,489
2,907,059
920,566
1,860,058
1,411,843
212,389
137,818
_
3,650,113
1,120,083
1,411,843
1,220,444
4,904,935
TOTAL CAPITAL EXPENDITURE
2,456,392
1,698,618
494,353
87,416
3,027,965
2,817,176
1,762,051
263,448
12,607,419
SOURCE OF FUNDS
GTF Agreement
4,426,718
596,650
5,137,500
10,160,868
RESERVE FUND
276,012
355,260
5,137,500
2,919,383
1,602,433
983,508
263,448
0
Operating Fund
4,304
18,614
35,492
58,410
Long -term Borrowing
252,964
87,416
89,968
1,179,251
778,543
2,388,141
Others - Bridge Financing
2,456,392
2,456,392
_
TOTAL SOURCE OF FUNDS
2,456,392
1,698,618
494,353
87,416
3,027,965
2,817,176
1,762,051
263,448
12,607,419
36
Capital Investment Plan for the GTF Agreement
Utility Fund — Capital Budget
1) Watermain Cleaning & Lining — Phase 1
22/04/2013
Project Description:
Cleaning and lining of existing unlined C.I. Watermains to improve pressure, water quality and fire flows.
EIA Required Tender Required FR
Expected Outcome: Cleaner Water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's up until about 1960, are
subject to a phenomenon called tuberculation (a build -up of material on the inside wall of the pipe). This build-
up reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available
fire flows. In addition, tuberculation is a major contributor to water quality problems such as colour, iron
content and reduced chlorine residual.
Following completion of the project the cast iron watermains will have improved flow capacity, improved
water quality and the service life of the candidate watermains will be appreciably extended.
Proposed Indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
GTF
Contribution
Total Cost
2006
Watermain Cleaning and Lining — Phase 1
301,256.27
329,850.21
2007
Watermain Cleaning and Lining — Phase 1
124,614.06
127,970.17
Totals
425,870.33 11
457,820.38
37
Capital Investment Plan for the GTF Agreement
2) Pipeline Road East Transmission Main:
22/04/2013
Project Description:
Installation of 1050 mm diameter water transmission main, 3 chlorine injection chambers and 3 chlorine
sampling chambers.
EIA Required F—I Tender Required ❑X
Expected Outcome: Cleaner Water
Prior to completion of this project approximately 188 metric tonnes of chlorine was used annually in the Loch
Lomond water system. Chlorine residual, measured at the Lakewood Heights Pumping Station prior to
completion of the project ranged from 0.8 mg /1 to 2.2 mg/1. The average day time chlorine residual was 1.3
mg /1 with the nighttime average at 1.55 mg/l . Following completion of this project there will be reduced
consumption of chlorine.
Proposed indicator(s):
We will report on the length, diameter and type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2007
Pi eline Road East Transmission Main
825,377.47
J 832,997.33
2008
Pipeline Road East Transmission Main
34,622.53
IF 923,496.03
2009 JFPipeline
Road East Transmission Main
-
1,372.76
Totals
860,000.00
1,757,866.12
W
Capital Investment Plan for the GTF Agreement
3) Watermain Cleaning & Lining Phase IV and V
22/04/2013
Project Description:
Cleaning and Lining of existing unlined C.I. watermains to improve pressure, water quality and fire flows.
EIA Required ❑ Tender Required ❑X
Expected Outcome: Cleaner water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's up until about 1960, are
subject to a phenomenon called tuberculation (a build -up of material on the inside wall of the pipe). This build-
up reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available
fire flows. In addition, tuberculation is a major contributor to water quality problems such as colour, iron
content and reduced chlorine residual.
Following completion of the project the cast iron watermains will have improved flow capacity, improved
water quality and the service life of the candidate watermains will be appreciably extended.
Proposed Indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
GTF ]Dotal
Contribution
Cost
2008
Watermain Cleaning & Lining Phase IV and V
788,218.79
817,851.49
2009
Watermain Cleaning & Lining Phase IV and V
1,689,900.73
1,725,699.70
2010
Watermain Cleaning & Lining Phase IV and V
270,050.50
271,832.21
Totals
2,748,170.02
2,815,383.40
M
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FIVE -YEAR CAPITAL BUDGET SUMMARY
WATER AND SEWERAGE UTILITY CAPITAL FUND
22/04/2013
SERVICES
2006
2007
2008
2009
2010
TOTAL
WATER
Watermain Cleaning and Lining Phase 1
Pipeline Road East Transmission Main
Watermain Cleaning and Lining Phase IV & V
329,850
127,970
832,997
923,496
817,851
1,373
1,725,700
271,832
457,820
1,757,866
2,815,383
SEWERAGE
TOTAL CAPITAL EXPENDITURE
329,850
960,968
1,741,348
1,727,072
271,832
5,031,070
SOURCE OF FUNDS
GTF Agreement
1,251,248
822,841
1,959,951
4,034,040
RESERVE
(270,050)
270,050
0.00
Operating Fund
28,594
10,976
29,633
37,172
1,782
108,156
Long -term Borrowing
888,874
888,874
Others - Bridge Financing
301,256
301,256
-
TOTAL SOURCE OF FUNDS
329,850
960,968
1,741,348
1,727,072
271,832
5,031,070
40
Capital Investment Plan for the GTF Agreement
Base Amount
Base Amount Calculation Table
YEAR
TOTAL
2001
17,256,000
2002
22,524,000
2003
28,465,000
2004
27,260,000
2005
31,409,500
AVERAGE
25,382,900
41
22/04/2013
REPOR"10 'TO COMMON COUNCIL
M &C2013 -84
April 29, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
rh.
The OW of Saint jahn
SUBJECT: 2010 -2013 Gas Tax Funding (GTF) Agreement — Program Adjustments
BACKGROUND
At the August 29, 2011 meeting of Common Council, Council adopted the proposed program for
the 2010 -2013 Capital Investment Plan — Gas Tax Funding Agreement in the total amount of
$21,151,528. The program was also accepted by the Province of New Brunswick.
Work completed to date under the original GTF Program includes the lining of the Rodney
Terminal Storm Sewer, Kingsville Road Storm Sewer, Saint Clair Avenue Storm Sewer,
Woodward Avenue Sanitary Sewer, Harbour Station Lift Station #10 and Chesley Drive Lift
Station #10A. GTF projects where construction is underway include Champlain Heights
Pumping Station Upgrades, Beach Crescent/Meadowbank Sanitary Sewer, Beach Crescent
Sanitary Lift Station Upgrades, Kennebecasis Lift Station #2 Upgrades, and Milford Sanitary
Sewer. Design work is underway on GTF storm sewer projects in the Sherbrooke/Honeysuckle
drainage basin, at Balmoral Crescent, the Brentwood Stormwater Detention Pond and Millidge
Avenue Area Sewers. Design work is also continuing for the Watermain Cleaning and Lining
Phase 8 & 9 projects. There have been some GTF program funding revisions, however, the total
"Federal Share" for all work to be completed under the program remains the same and within the
original approved program amount of $21,151,528.
ANALYSIS
The Province has requested that an updated 2010 -2013 Capital Investment Plan be submitted.
The proposed program adjustments are as shown on the attached Gas Tax Fund program. The
Province requires that the expenditures for each project be reported separately for each year that
the project is active. The revisions at this time consist of the following:
• Woodward Avenue Sanitary Sewer — this project was completed in 2012. The "Federal
Share" of this project has been reduced from $800,000 to $500,000 as approved by
council on August 13, 2012 (M &C 2012 -209).
42
M &C2013 -84
April 29, 2013
Page 2
• Beach Crescent Sanitary Lift Station - construction of this project is underway and will
be completed in 2013. On June 18, 2012 (M &C 2012 -160) staff reported at the time of
tender award that there was a $200,000 budget surplus for this project. The "Federal GTF
Share" for this project will be reduced by this amount.
• Frederick Street/Seaton Street Reconstruction - this project required supplemental
funding at the time of tender award and council approved the $300,000 surplus from
Woodward Avenue to be utilized for this project (M &C 2012 -209). In addition, on
October 22, 2012 (M &C 2012 -269) council approved utilizing the $200,000 of surplus
funding from the Beach Crescent Sanitary Lift Station project to offset additional project
costs at the Frederick/Seaton site.
• Frederick/Seaton Street Reconstruction and Rodney Terminal Storm Sewer the
Province has advised that the requested change for Frederick/Seaton Street was too late to
fund under the gas tax program in 2012 but that all 2013 costs will be eligible. The result
is that $150,000 will be eligible under gas tax for the Frederick/Seaton Street project in
2013 and the balance of $350,000 will be allocated to the Rodney Terminal project
reducing the City share for the Rodney Terminal Storm Sewer project for 2012 from
$1,308,836.59 to $958,836.59.
• Reversing Falls Bridge Water Transmission Main - this project is being constructed
utilizing the City share funding component only. The $2,100,000 GTF component has
been allocated to the Curb, Sidewalk and Asphalt Resurfacing Project at various locations
in accordance with M &C 2013 -12 approved by Council on January 28, 2013.
Upon approval of the amended Gas Tax Fund program by Council, staff will submit the program
to the Provincial Department of Local Government for their approval. Staff has discussed the
program adjustments with staff at the Province and they concur with the proposed amendments.
FINANCIAL IMPLICATIONS
The total expenditure within the Gas Tax Fund Agreement will remain the same as originally
approved in August 2011 at $21,151,528.
43
M &C2013 -84
April 29, 2013
Page 3
RECOMMENDATION
Consistent with the requirements of the Federal /Provincial Agreement related to the Transfer of
Gas Tax Revenues, it is recommended:
That the attached documentation entitled City of Saint John Amended Four -Year Capital
Investment Plan Respecting the GTF Agreement (2010 -2013) be adopted, and that the updated
listing of specific projects under the General Fund and the Water & Sewerage Utility Fund
totaling $25,077,061 for the years 2011 to 2013 of which $21,151,528 in funding is being
provided under the Gas Tax Fund be approved.
Respectfully submitted,
Brian Keenan, P. Eng.
Engineering Manager
4� A
Wm. Edwards, P. Eng. J�Batrick Woods, CGA
Commissioner City Manager
Transportation and Environment
44
TIDE GITY OF SAINT JOHN
MUNIC IPAT, OPERATIONS & ENGINEERING
201.0 - 2013 CAPITAL INVESTMENT PLAN'
cfLi 'l JOHN
AGREEMENT
Federal Gas Tax Revenue Funding
2011 - $ 2,843,617
2012 - $ 7,270,098
2013 - $11-037,813
Total: $21,151,528
Year project
2011 Beach
Crescent/Meadowbank
Sanitary System
Champlain Heights
Pumping Station
Long Wharf
29 -Apr -13
Category Location Description City
GTF Share
Infrastructure Renewal - Beach Crescent; Kennebecasis Installation of new sanitary sewer for separation as reccommended 45,358.43 1,639.42
Sanitary Drive; Meadowbank Avenue in the Beach Crescent/Meadowbank Drainage Basin Study,
including design and construction management services. Project to
be funded under G.T.F.
Infrastructure Renewal -
Water
Wastewater Treatment
Milford Drainage Basin - Storm
Kingsville Road
Milford Drainage Basin - Storm
Saint Clair Avenue
Milford Sanitary System Infrastructure Renewal -
Sanitary
Rodney Terminal Storm
Champlain Heights
Long Wharf Area
Kingsville Road from Civic
#288 to Milford Road and new
outfall to replace existing
Russell Hill Road to Greenhead
Rd
Dominion Park Road, Russell
Hill Road, Dwyer Road,
Glenaire Avenue, Balmoral
Crescent, Riverhill Drive, Saint
Claire Avenue, Kingsville Raod,
Gifford raod and Silvermount
Crescent
Market Place pumping station to
outfall
Renewal of water pumping station, including design and
15,684.89 0.00
construction management senices. Project to be funded under
G.T.F.
Construction of Lift Station #10 and Forcemain/Collector System,
1,375,819.34 116,154.78
including construction management services. Project to be funded
under G.T.F.
Install approx. 300m of new 200mm and 300mm of new storm
I93,283.20 0.00
sewer piping and structures for separation in the area and 140m of
new 450mm outfall piping. Includes construction management
services. Project to be funded under G.T.F.
Install approx. 310m of new 900mm storm sewer and structures
5,565.01 0.00
for separation in the area and new storm outfall near "X" Lift
Station, including construction management services. Project to be
funded under G.T.F.
Renewal of various lengths of deteriorated sanitary sewer as
118,988.89 0.00
reccommended in the Milford Drainage Basin Study, including
design and construction management services. Project to be
funded under G.T.F.
Renewal or structural lining of approx 380m of 2150mm diameter 1,058,805.26
CMP. Project to be funded under G.T.F.
Wastewater Pumping Infrastructure Renewal - Beach Crescent Sanitary Lift Reconstruction of inlet piping, control structures and outfall, 19,498.45
Facilities Sanitary Station including design and construction management services. Project to
be funded under G.T.F.
45
23,759.39
1,400.29
Page 1 of 5
r THE CITY OF' SAINT JOHN 29- Apr -13
} MUNICIPAL OPERATIONS & ENGINFERTNG
201.0 - 2013 CAPITAL INVESTMENT PLAN
S,,UN* ' JOHN GTF AGREEMENT
Federal Gas Tax Revenue Funding
2011 - $ 2,843,617
2012 - $ 7,270,098
2013 - $11.037.813
Total: $21,151,528
Year project
Category
notation
Description GTF
City
Share
2011 Wastewater Pumping
Infrastructure Renewal -
Kennebecasis Drive Lift Station
Install Variable Speed Drives, including design and construction 10,613.04
852.46
Facilities
Sanitary
#2
management services. Project to be funded under G.T.F.
Woodward Avenue
Infrastructure Renewal -
Donaldson Street to Alward
Installation of approx. 220m of new 900mm saintary sewer, 0.00
40,091.42
Sanitary
Street
including design and construction management services. Project to
be funded under G.T.F.
2012 Beach Infrastructure Renewal - Beach Crescent; Kennebecasis Installation of new sanitary sewer for separation as reccommended 411,671.78 20,178.13
Crescent/Meadowbank Sanitary Drive; Meadowbank Avenue in the Beach Crescent/Meadowbank Drainage Basin Study,
Sanitary System including design and construction management services. Project to
be funded under G.T.F.
Champlain Heights
Infrastructure Renewal -
Champlain Heights
Renewal of water pumping station, including design and
64,610.11 14,521.30
Pumping Station
Water
construction management services. Project to be funded under
G.T.F.
Chesley Drive
Wastewater Treatment
Chesley Drive Area
Construction of Lift Station #1 OA and Forcemain/Collector
3,105,517.09 436,800.94
System, including construction management services. Project to be
funded under G.T.F. with utility contribution.
Frederick/Seaton Street
Transportation
Rothesay Avenue to end
Street reconstruction (excavation, backfill, curb, sidewalk,
0.00 369,693.80
landscaping, paving), including design and construction
management services. Project to be funded under G.T.F,
Honeysuckle,
Stone
Sand Cove Rd from Lawrence
Install approx 694m of new storm piping and structures for
35,550.44 12,422.18
Sherbrooke Street
St. to Cushing St., including
separation in the area per the 2010 Drainage study, including
Drainage Basin - Fundy
Lawrence St and Young St
design and construction management services. Project to be
Heights
funded under G.T.F.
Honeysuckle,
Storm
Parking area of Lancaster Mall
Install approx 400m of new storm piping and structures for
21,868.83 7,945.44
Sherbrooke Street
and the bottom of Harding Street
separation in the area per the 2010 Drainage study, including
Drainage Basin -
design and construction management services. Project to be
Lancaster Mall Area
funded under G,T.F.
46
Page 2 of 6
s rim HE M OF SAINT JOHN
MUNICIPAL OPERATIONS & ENGINEERING;,
2010 - 2013 CAPITAI. INVESTMENT PLAN
SIUN11, loll.".. OTF.A►GREEMENT
Year project
2012 Long Wharf
Federal Gas Tax Revenue I
2011 - $ 2,843,617
2012 - $ 7,270,098
Total: $21,151,528
Category
Wastewater Treatment
Milford Drainage Basin - Storm
Kingsville Road
Milford Drainage Basin - Storm
Saint Clair Avenue
Milford Sanitary System Infrastructure Renewal -
Sanitary
Rodney Terminal Storm
Wastewater Pumping
Facilities
Wastewater Pumping
Facilities
Watermain Cleaning and
Lining Phase 8
Infrastructure Renewal -
Sanitary
Infrastructure Renewal -
Sanitary
Safe, Clean Drinking
Water
29 -Apr -13
Location Description City
GTF Share
Long Wharf Area Construction of Lift Station #10 and Forcemain/Collector System, 718,663.57 0.00
including construction management services. Project to be funded
under G.T.F.
Kingsville Road from Civic
#288 to Milford Road and new
outfall to replace existing
Russell Hill Road to Greenhead
Rd
Dominion Park Road, Russell
Hill Road, Dwyer Road,
Glenaire Avenue, Balmoral
Crescent, Riverhill Drive, Saint
Claire Avenue, Kingsville Raod,
Gifford raod and Silvermount
Crescent
Market Place pumping station to
outfall
Beach Crescent Sanitary Lift
Station
Kennebecasis Drive Lift Station
#2
Various locations
Install approx. 300m of new 200mm and 300mm of new storm
sewer piping and structures for separation in the area and 140m of
new 450mm outfall piping. Includes construction management
services. Project to be funded under G.T.F.
Install approx. 310m of new 900mm storm sewer and structures
for separation in the area and new storm outfall near "X" Lift
Station, including construction management services. Project to be
funded under G.T.F.
Renewal of various lengths of deteriorated sanitary sewer as
reccommended in the Milford Drainage Basin Study, including
design and construction management services. Project to be
funded under G.T.F.
Renewal or structural lining of approx 380m of 2150mm diameter
CMP. Project to be funded under G.T.F.
Reconstruction of inlet piping, control structures and outfall,
including design and construction management services. Project to
be funded under G.T.F.
Install Variable Speed Drives, including design and construction
management services. Project to be funded under G.T.F.
Cleaning and lining of existing unlined C.I. watermains to
improve pressure, water quality, and fire flows. Project funded
under G.T.F.
196,716.80 1.597.78
494,434.99 1,811.29
496,791.78 2,036.09
1,012,722.74
958,836.59
230,501.55
10.935.08
15,473.19
2,766.72
0.00 668.01
47
Page 3 of 5
THE CITY OF SAINT JOIIN 29 -a
jW. TNI.CI PAL OPERATIONS & ENGINEERING pr -13
7z�
2010 - 2013 CAPITAL INVESTMENT PLAN
&UN't JOHN GTF AGREEMENT
Federal Gas Tax Revenue Funding
2011 - $ 2,843,617
2012 - $ 7,270,098
2013 - $11.037893
Total: $21,151,528
Year Project
Category
Location
Description
_ City
-_
GTF Share
2012 Woodward Avenue
Infrastructure Renewal -
Donaldson Street to Alward
Installation of approx. 220m of new 900mm saintary sewer,
465,575.80 49,394.43
Sanitary
Street
including design and construction management services. Project to
be funded under G.T.F.
2013 Beach
Infrastructure Renewal -
Beach Crescent; Kennebecasis
Installation of new sanitary sewer for separation as reccommended
342,969.79 0.00
Crescent/Meadowbank
Sanitary
Drive; Meadowbank Avenue
in the Beach Crescent/Meadowbank Drainage Basin Study,
Sanitary System
including design and construction management services. Project to
be funded under G.T.F.
Beach
Infrastructure Renewal -
Millidge Avenue
Construct new sanitary sewers and services as reccommended in
1,800,000.00 1,200,000.00
Crescent/Meadowbank
Sanitary
the Beach Crescent/Meadowbank Drainage Basin Study, including
Sanitary System
design and construction management services. Project to be
funded under G.T.F.
Champlain Heights
Infrastructure Renewal -
Champlain Heights
Renewal of water pumping station, including design and
354,705.00 0.00
Pumping Station
Water
construction management services. Project to be funded under
G.T.F.
Curb /Sidewalk Renewal
Transportation
Various locations
Installation of new curb /sidewalk including asphalt resurfacing at
2,100,000.00 0.00
and Asphalt
various city locations. Project to be funded under G.T.F.
Resurfacing - Various
Locations
Frederick/Seaton Street
Transportation
Rothesay Avenue to end
Street reconstruction (excavation, backSll, curb, sidewalk,
150,000.00 0.00
landscaping, paving), including design and construction
management services. Project to be funded under G.T.F.
Honeysuckle,
Sherbrooke Street
Storm
Sand Cove Rd from Lawrence
Install approx 694m of new storm piping and structures for
723,873.76 652,027.38
St. to Cushing St., including
separation in the area per the 2010 Drainage study_ including
Drainage Basin - Fundy
Lawrence St and Young St
design and constriction management services. Project to be
Heights
funded under G.T.F.
Honeysuckle,
Sherbrooke Street
Storm
Parking area of Lancaster Mall
Install approx 406m of new storm piping and structures for
823,131.17 0.00
and the bottom of Harding Street
separation in the area per the 2010 Drainage study, including
Drainage Basin -
design and construction management services. Project to be
Lancaster Mall Area
funded under G.T.F.
48
Page 4 of 6
-�. 'THE CITY OF SAINT JOHN 29 -Apr -13
A 1l�Ii�NICIPAL OPERATIONS & ENGINEERING
201.0 - 20U CAPITAI, IN 'VYESTMENT PLAN
&U-NI 101-IN GTF AGREEMENT
Federal Gas Tax Revenue Funding
2011 - $ 2,843,617
2012 - $ 7,270,098
2013 - $11.037.813
Total: $21,151,528
Year Project Category
2013 Milford Drainage Basin -
Balmoral Crescent
Storm
Milford Sanitary System Infrastructure Renewal -
Sanitary
Storm Water Storm
Management -
Brentwood
Storm Water Storm
Management -
Brentwood
Wastewater Pumping
Facilities
Watermain Cleaning and
Lining Phase 8
Watermain Cleaning and
Lining Phase 9
Infrastructure Renewal -
Sanitary
Safe, Clean Drinking
Water
Safe, Clean Drinking
Water
Location Description City
GTF Share
Balmoral Crescent from Civic
4345 to Dwyer Road and new
oatfall at Civic 4429
Dominion Park Road, Russell
Hill Road, Dwyer Road,
Glenaire Avenue, Balmoral
Crescent, Riverhill Drive, Saint
Claire Avenue, Kingsville Raod,
Gifford raod and Silvennount
Crescent
Boars Head Road
Boars Head Road
Kennebecasis Drive Lift Station
#2
Various locations
Various locations
Install approx. 460m of new 200mm and 300mm storm sewer
and structures for separation in the area including 160m of new
450mm storm outfall piping, including construction management
services. Project to be funded under G.T.F.
Renewal of various lengths of deteriorated sanitary sewer as
reccommended in the Milford Drainage Basin Study, including
design and construction management services. Project to be
funded under G.T.F.
Construction of stormwater detention pond on Caledonia Brook -
High Pond "A ", including land acquisition, design and
construction management services. Subject to environmental
approvals.. Project to be funded under G.T.F.
Construction of stortnwater detention pond on Caledonia Brook -
High Pond 'B ", including land acquisition, design and
construction management services. Subject to environmental
approvals. Project to be funded under G.T.F.
Install Variable Speed Drives, including design and construction
management services. Project to be funded under G.T.F.
Cleaning and lining of existing unlined C.I. watermains to
improve pressure, water quality, and fire flows. Project funded
under G.T.F.
Cleaning and lining of existing unlined C.I. watermains to
improve pressure, water quality, and fire flows. Project funded
under G.T.F.
515,000,00 0.00
64,219.33 0.00
1,140,000.00 0.00
1,125,000.00 0.00
98,913.77
0.00
900,000.00
0.00
900,000,00
0.00
TOTAL: $21.151,528.00 $3.925.532.92
49
Page 5 of 6
LA
Capital investment Plan for the GTF Agreement
411
Page 1/ 28
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
4/29/2013
FOUR -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2010 - 2013)
Page 2 / 28
51
Capital Investment Plan for the GTF Agreement 4/29/2013
INTRODUCTION
The City of Saint John has prepared a four - }ear Capital Investment Plan for the years 2010 — 2013 respecting
the GTF agreement. Included are descriptions, expected outcomes, proposed indicators, and cost estimates for
each selected project. These various projects will lead towards cleaner air, cleaner water or lower greenhouse
gas emissions.
CAPITAL INVESTMENT PLAN CONTENT
1) Certified copy of the resolution from Council adopting the four -year Capital Investment Plan for the GTF
Agreement of the municipality
2) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
General Operating Fund Four -Year Budget
3) General Operating Fund Four -Year Budget Summary
4) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
Water and Sewerage Utility Fund Four -Year Budget
5) Water and Sewerage Utility Fund Four -Year Budget Summary
b) Baseline Calculation
Page 3 / 28
52
Capital Investment Plan for the GTF Agreement 4/29/2013
MUNICIPALITY OF SAINT JOHN
FOUR -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2010-2013)
RESOLUTION
201X -XXX Moved by Councilor and seconded by Councilor "RESOLVED that the
submitted documentation representing Target Investment Levels by the General Fund and the Water &
Sewerage Utility Fund for the years 2010 through 2013 including the Baseline Calculation be adopted, and that
the listing of specific projects totaling $25,077,061 for the years 2010 to 2013 of which $21,151,528 in funding
is being sought under the Gas Tax Fund be approved."
Motion Carried
I certify that the above resolution of the council of
session AX=, 201X.
(SEAL) CLERK
MUNICIPALITY OF
.•W
was adopted while in regular /special
Page 4 / 28
Capital Investment Plan for the GTF Agreement
General Operating Fund — Capital Budget
1) Honeysuckle, Sherbrooke Street Drainage Basin - Fundy
Heights Area — Storm Sewer
4/29/2013
Project Description:
Installation of new storm piping and structures for separation from the sanitary in the area per the 2010 Drainage Basin
study.
EIA Required 1:1 Tender Required ❑X
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Total Cost
Contribution
2012
Honeysuckle, Sherbrooke Street Drainage Basin - Fundy Heights
35,550.44
47,972.62
Area — Storm Sewer
2013
Honeysuckle, Sherbrooke Street Drainage Basin - Fundy Heights
1
723,873.76
11
1,375,901.14
Area — Storm Sewer
Totals
759,424.20 11
1,423,873.76
54 Page 5 ' 28
Capital Investment Plan for the GTF Agreement
4/29/2013
2) Honeysuckle, Sherbrooke Street Drainage Basin - Lancaster Mall Area — Storm Sewer
Project Description:
Installation of new storm piping and structures for separation from the sanitary sewer in the area per the 2010 Drainage
Basin study.
EIA Required Tender Required 0
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Total Cost
Contribution
2012
Honeysuckle, Sherbrooke Street Drainage Basin - Lancaster Mall
21,868.83
29,814.27
Area — Storm Sewer
2013
Honeysuckle, Sherbrooke Street Drainage Basin - Lancaster Mall
823,131.17
823,131.17
Area —Storm Sewer
Totals
845,000
852,945.44
Page 6 / 28
55
Capital Investment Plan for the GTF Agreement
3) Milford Drainage Basin - Balmoral Crescent Area — Storm Sewer
4/29/2013
Project Description:
Installation of new storm piping and structures for separation from the sanitary in the area per the 2010 Drainage Basin
study.
EIA Required El Tender Required 0
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed Indicator (s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name GTF
Contribution
Total Cost
2013
Milford Drainage Basin - Balmoral Crescent Area — Storm Sewer 515,000
515,000
Page 7 / 28
56
Capital Investment Plan for the GTF Agreement
4) Milford Drainage Basin - Kingsville Road Area — Storm Sewer
4/29/2013
Project Description:
Installation of new storm piping and structures for separation from the sanitary in the area per the 2010 Drainage Basin
study.
ETA Required ❑ Tender Required ❑X
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Milford Drainage Basin - Kingsville Road Area — Storm Sewer
193,283.20
193,283.20
2012
Milford Drainage Basin - Kingsville Road Area — Storm Sewer
196,716.80
198,314.58
L Totals
390,000.00 11
391,597.78
Page 8 / 28
57
Capital Investment Plan for the GTF Agreement
5) Milford Drainage Basin - Saint Clair Avenue Area - Storm Sewer
4/29/2013
Project Description:
Installation of new storm piping and structures for separation from the sanitary in the area as per the 2010 Drainage Basin
study.
EIA Required ❑ Tender Required FX
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011 J
Milford Drainage Basin - Saint Clair Avenue Area - Storm Sewer
5,565.01
5,565.01
2012
Milford Drainage Basin - Saint Clair Avenue Area - Storm Sewer
494,434.99
496,246.28
Totals
500,000.00
501,811.29
Page 9 128
Capital Investment Plan for the GTF Agreement
6) Rodney Terminal - Storm Sewer Outfall PH2
Project Description:
Renewal or structural lining of 2150mm diameter CMP
EIA Required 1:1 Tender Required Xa
4/29/2013
Expected Outcome: Cleaner Water
The existing outfall pipe is in poor condition and is showing signs of collapse. There have been occurrences of
sink holes developing at the surface from soil migrating into the pipe. Renewal or structural lining will resolve
the problem.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Rodney Terminal -- Storm Sewer Outfall PH2
1,058,805.26
1,082,564.65
2012
Rodney Terminal - Storm Sewer Outfall PH2
Lim 12,722.74
1,971,559.33
Totals
2,071,528.00
3,054,123.98
Page 10128
59
Capital Investment Plan for the GTF Agreement
') Storm Water Management — Brentwood Area — High Pond "A"
Project Description:
Construction of stormwater detention pond on Caledonia Brook - High Pond "A"
EIA Required 1:1 Tender Required ❑X
4/29/2013
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. The detention pond will allow the storage of
storm water during a rain event and then release the water slowly to downstream systems in a controlled manner
following the storm event. Completion of all the projects in this area should alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe as well as the capacity (volume) of the detention pond
following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2013 11
Storm Water Management — Brentwood — High Pond "A"
1,140,000
1,140,000
Page 11 /28
.R
Capital Investment Plan for the GTF Agreement
8) Storm Water Management — Brentwood Area — High Pond "B"
4/29/2013
Project Description:
Construction of stormwater detention pond on Caledonia Brook - High Pond "B ",
EIA Required Fi Tender Required 0
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. The detention pond will allow the storage of
storm water during a rain event and then release the water slowly to downstream systems in a controlled manner
foIlovNing the storm event. Completion of all the projects in this area should alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe as well as the capacity- (volume) of the detention pond
following completion of the project.
Year
Project Name
GTF
Total Cost
Contribution
2013
Storm Water Management — Brentwood Area — High Pond
1,125,000
1,125,000
"B"
Page 12 / 28
61
Capital Investment Plan for the GTF Agreement
9) Frederick Street/Seaton Street Reconstruction
4/29/2013
Project Description:
Reconstruction of Frederick Street/Seaton Street from Rothesay Avenue to end (dead end street).
EIA Required Tender Required FX
Expected Outcome: Lower GHG
The Frederick Street & Seaton Street roadways are in poor condition and there is a need to reconstruct the roads
to municipal standards.
Proposed Indicator(s):
We will report on the number of meters of roadway reconstructed to municipal standards.
Year
Project Name
GTF
Contribution
Total Cost
2012
Frederick Street/Seaton Street Reconstruction
0.00
369,693.80
2013
Frederick Street/Seaton Street Reconstruction
150,000.00
150,000.00
Totals
150,000.00
519,693.80
Page 13 / 28
62
Capital Investment Plan for the GTF Agreement
10) Curb /Sidewalk Renewal & Asphalt Resurfacing — Various Locations
4/29/2013
Project Description:
Installation of new curb /sidewalk including asphalt resurfacing at various locations in City.
EIA Required 1-1 Tender Required 0
Expected Outcome: Lower GHG
A number of roadways are in poor condition and there is a need to replace the curb /sidewalk and resurface the
roads with asphalt to bring the roads to municipal standards.
Proposed Indicator(s):
We will report on the number of kilometers of roadway upgraded to municipal standards.
Year
Project Name
GTF
Total Cost
Contribution
2013
Curb /Sidewalk Renewal & Asphalt Resurfacing — Various
2,100,000
2,100,000
Locations
Page 14 / 28
63
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FOUR -YEAR CAPITAL BUDGET SUMMARY
?art - General C=7!to section
SERVICES
201
2012
2013
total
Community Energy Systems
Public Transit
Solid Waste
Local Roads and Bridges
$1,281,413
$3,113,601
$7,229,032
$11,624,046
Honeysuckle, Sherbrooke Street Drainage Basin - Fundy
Heights Area — Storm Sewer
47,973
$1,375,901
1,423,874
Honeysuckle, Sherbrooke Street Drainage Basin -
Lancaster Mall Area — Storm Sewer
29,814
$823,131
852,945
Milford Drainage Basin - Balmoral Crescent Area — Storm
Sewer
$515,000
515,000
Milford Drainage Basin - Kingsville Road Area — Storm
Sewer
193,283
$198,315
391,598
Milford Drainage Basin - Saint Clair Avenue Area — Storm
Sewer
5,565
$496,246
501,811
Rodney Terminal —Storm Sewer Outfall, Phase II
1,082,565
$1,971,559
3,054,124
Storm Water Management — Brentwood — High Pond "A"
$1,140,000
1,140,000
Storm Water Management — Brentwood Area — High Pond
B
$1,125,000
1,125,000
Frederick Street/Seaton Street reconstruction
$369,694
$150,000
519,694
Curb /Sidewalk Renewal & Asphalt resurfacing - Various
Locations
$2,100,000
2,100,000
Total Capital Expenditures
$1,281,413
$3,113,601
$7,229,032
$11,624,046
SOURCE OF FUNDS
GTF Agreement
Capital Reserve Fund
Operating Fund
Long Term Borrowing
Others - Bridge Financing
Total Sources of Funds
$8,768,878 $827,074 $9,595,952
°', 74 `-3 1 $5,749,931 $0
$23,759 $20,368
$44,127
$1,331,939 $652,027 $1,983,967
$1,257,653 - $1,257,653 $0
$1,281,413 $3,113,601 $7,229,032 $11,624,046
64
Page 15/28
Capital Investment Plan for the GTF Agreement
Utility Fund — Capital Budget
1) Long Wharf Area — LS #10
Project Description:
Construction of Lift Station #10 and ForcemainlCollector System.
EIA Required ❑ Tender Required FX
4/29/2013
Expected Outcome: Cleaner Water
Wastewater generated in this area currently flows untreated to the Harbour. Upon completion of the project the
wastewater will be collected and pumped to a wastewater treatment facility for treatment.
Proposed Indicator(s):
We will report on the length, diameter & type of pipe as well as the lift station type following completion of the
project.
Year
Project Name
GTF n
Contributio
Total Cost
2011
Long Wharf Area — LS #10
1,375,819.34
1,491,974.12
2012
Long Wharf Area— I.S #10
718,663.57
718,663.57
Totals
2,094,482.91
2,210,637.69
Page 16 28
65
Capital Investment Plan for the GTF Agreement
2) Champlain Heights Pumping Station
4/29/2013
Project Description:
Upgrades to existing water pumping station including pump replacement and new diesel generator.
EIA Required El Tender Required 0
Expected Outcome: Lower GHG
The existing water pumping station requires upgrades. The upgrade will alleviate malfunctions and with modern
equipment will ensure that spare parts are available.
Proposed Indicator(s):
We will report on the decrease in KWH consumed following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Champlain Heights Pumping Station
15,684.89
15,684.89
2012
Champlain Heights Pumping Station I
E q,:6 10.11
79,131.41
2013
Champlain Heights Pumping Station
354,705.00
354,705.00
Totals
435,000.00
449,521.30
Page 17 / 28
66
Capital Investment Plan for the GTF Agreement 4/29/2013
3) Beach Crescent/Meadowbank Sanitary System
Project Description:
Installation of new sanitary sewer for separation as recommended in the 2010 Beach Crescent/Meadowbank Drainage
Basin Study.
EIA Required 1-1 Tender Required
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year 11 Project Name
2011 Beach Crescent/Meadowbank Sanitary System
2012 Beach Crescent/Meadowbank Sanitary System
2013 Beach Crescent/Meadowbank Sanitary System
Totals
1 GTF
Contribution
Total Cost
45,358.43
46,997.85
411,671.78
431,849.91
342,969.79
342,969.79
800,000.00
821,817.55
Page 18128
67
Capital Investment Plan for the GTF Agreement
4) Milford Sanitary System
4/29/2013
Project Description:
Renewal of various lengths of deteriorated sanitary sewer as recommended in the 2010 Milford Drainage Basin Study.
EIA Required ❑ Tender Required FX
Expected Outcome: Cleaner Water
The sanitary sewers in this area are cracked and showing signs of collapse which impedes flow during peak
periods resulting in flooding. Completion of all the projects in this area should alleviate the flooding.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Milford Sanitary System
1 18,988.$9
118,988.89
2012
Milford Sanitary System
496,791.78
498,827.87
2013
Milford Sanitary System
64,219,33
64,219.33
Totals
680,000.00
682,036.09
Page 19 28
AN
Capital Investment Plan for the GTF Agreement
5) Wastewater Pumping Facilities - Kennebecasis Drive Lift Station #2
Project Description:
Install Variable Speed Drives.
EIA Required 1:1 Tender Required 0
4/29/2013
Expected Outcome: Cleaner Water
Under current conditions the wastewater pumping station discharges sanitary flow at a high rate when the
pumps are signaled to start at the "pump on" level in the wetwell. This high rate of flow causes downstream
flooding. Following completion of the project the facility will pump at a constant controlled rate which should
alleviate downstream flooding.
Proposed indicator(s):
We will report on the decrease in KWH consumed following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Wastewater Pumping Facilities - Kennebecasis Drive Lift Station #2
10,613.04
11,465.50
2012
Wastewater Pumping Facilities - Kennebecasis Drive Lift Station #2
15,473.19
18,239.91
2013
Wastewater Pumping Facilities - Kennebecasis Drive Lift Station #2
98,913.77
L 98,913.77
Totals
125,000.00 11
128,619.18
Page 20 / 28
69
Capital Investment Plan for the GTF Agreement
6) Wastewater Pumping Facilities - Beach Crescent Sanitary Lift Station
Project Description:
Reconstruction of inlet piping,control structures and outfall.
EIA Required Tender Required FX
4/29/2013
Expected Outcome: Cleaner Water
Under current conditions the existing wastewater pumping facility bypasses wastewater frequently during peak
flow events. Following completion of the project the occurrence of bypassing will be much less frequent.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Total Cost
Contribution
2011
Wastewater Pumping Facilities - Beach Crescent Sanitary Lift
19,498.45
20,898.74
Station
2012
Wastewater Pumping Facilities - Beach Crescent Sanitary Lift
7
230,501.55
Ir
241,436.63
Station
Totals
250,000.00
262,335.37
Page 21 / 28
70
Capital Investment Plan for the GTF Agreement
7) Woodward Avenue - Sanitary Sewer
4/29/2013
Project Description:
Installation of new sanitary piping and structures to remove a "bottle neck" in the sanitary system.
EIA Required [:] Tender Required ❑X
Expected Outcome: Cleaner Water
There have been flooding occurrences in this area due to the existing undersized sanitary system. Completion of
all the projects in this area should alleviate the flooding.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2011
Woodward Avenue -Sanitary Sewer
0.00
40,091.42
2012
Woodward Avenue - Sanitary Sewer
465,575.80
514,970.23
Totals 11
465,575.80
555,061.65
Page 22 / 28
71
Capital Investment Plan for the GTF Agreement
8) Chesley Drive — LS #10A
Project Description:
Construction of Lift Station #10A and Forcemain /Collector System.
EIA Required ❑ Tender Required FX
4/29/2013
Expected Outcome: Cleaner Water
Wastewater generated in this area currently flows untreated to the Harbour. Upon completion of the project the
wastewater will be collected and pumped to a wastewater treatment facility for treatment.
Proposed indicator(s):
We will report on the length, diameter & type of pipe as well as the lift station type following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2012
Chesley Drive — LS #10A
3,105,517.09
3,542,318.03
Page 23 / 28
72
Capital Investment Plan for the GTF Agreement
9) Watermain Cleaning and Lining Phase 8
4/29/2013
Project Description:
Cleaning and lining of existing unlined C. I. watermains to improve pressure, water quality and fire flows.
EIA Required 1:1 Tender Required ❑X
Expected Outcome: Cleaner Water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's (up until about 1960) are
subject to a phenomenon called tuberculation — a buildup of material on the inside wall of the pipe. This buildup
reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available fire
flows. In addition, tuberculation is a major contributor to water quality problems such as colour, increased iron
content and reduced chlorine residual. Following completion of this project the cast iron watermains will have
improved flow capacity, improved water quality and the service life of the candidate watermains will be
appreciably extended.
Proposed indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
GTF
Contribution
Total Cost
2012
Watermain Cleaning and Lining — Phase 8
0.00
668.01
2013
Watermain Cleaning and Lining — Phase 8
900,000.00
900,000.00
Totals
900,000.00
900,668.01
Page 24 / 28
73
Capital Investment Plan for the GTF Agreement
10) Beach Crescent/Meadowbank Area - Sanitary System
4/29/2013
Project Description:
Installation of new sanitary piping and structures for system separation in the Beach Crescent/Meadowbank area as per
the 2010 Drainage Basin study.
EIA Required ❑ Tender Required x
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
should alleviate the flooding.
Proposed indicator(s):
We will report on the length, diameter & type of pipe following completion of the project.
Year
Project Name
GTF
Contribution
Total Cost
2013
Beach Crescent/Meadowbank Sanitary System 11
1,800,000 =1
3,000,000
Page 25128
74
Capital Investment Plan for the GTF Agreement
11) Watermain Cleaning and Lining Phase 9
4/29/2013
Project Description:
Cleaning and lining of existing unlined C.I. watermains to improve pressure, water quality and fire flows.
EIA Required ❑ Tender Required 0
Expected Outcome: Cleaner Water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's (up until about 1960) are
subject to a phenomenon called tuberculation — a buildup of material on the inside wall of the pipe. This buildup
reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available fire
flows. in addition, tuberculation is a major contributor to water quality problems such as colour, increased iron
content and reduced chlorine residual. Following completion of this project the cast iron watermains will have
improved flow capacity, improved water quality and the service life of the candidate watermains -till be
appreciably extended.
Proposed indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
GTF
Contribution
Total Cost
2013
Watermain Cleaning and Lining — Phase 9
900,000
1 900,000
Page 26 / 28
75
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FOUR -YEAR CAPITAL
BUDGET SUMMARY
4/29/2013
SERVICES
$7,094,768
2011
2012
2013
Total
Water
$89,565
$133,548
$116,155
$447,736
$1,200,000 $1,763,891
Champlain Heights Pumping Station
-$1,585,963
$15,685
$79,131
$354,705
$449,521
Watermain Cleaning and Lining - Phase
8
$668
$900,000
$900,668
Watermain Cleaning and Lining - Phase
9
$900,000
$900,000
Wastewater
Long Wharf Area - LS #10
$1,491,974
$718,664
$2,210,638
Beach Crescent/Meadowbank Sanitary
System
$46,998
$431,850
$342,970
$821,818
Milford Sanitary System
$118,989
$498,828
$64,219
$682,036
Wastewater Pumping Facilities -
Kennebecasis Drive Lift Station #2
$11,466
$18,240
$98,914
$128,619
Wastewater Pumping Facilities - Beach
Crescent Sanitary Lift Station
$20,899
$241,437
$262,335
Woodward Avenue - Sanitary Sewer
$40,091
$514,970
$555,062
Chesley Drive - LS #10A
$3,542,318
$3,542,318
Beach Crescent/Meadowbank Sanitary
System
$3,000,000
$3,000,000
Total Capital Expenditures
$1,746,101
$6,046,106
$5,660,808
$13,453,015
SOURCE OF FUNDS
GTF Agreement
Capital Reserve Fund
Operating Fund
Long Term Borrowing
Others (specify): Bridge Financing
Total Sources of Funds
Page 27 28
76
$7,094,768
$4,460,808 $11,555,576
$0
$43,984
$89,565
$133,548
$116,155
$447,736
$1,200,000 $1,763,891
$1,585,963
-$1,585,963
$0
$1,746,101
$6,046,106
$5,660,808 $13,453,015
Page 27 28
76
Capital Investment Plan for the GTF Agreement
Base Amount
Base Amount Calculation Table
YEAR
TOTAL
2005
18,889,952
2006
22,174,408
2007
19,065,106
2008
26,189,772
2009
24,498,855
AVERAGE
22,163,619
77
4/29/2013
Page 28 / 28
REPORT TO COMMON COUNCIL
M &C2013 -87
April 30, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Sweeping Management Plan for Street and Sidewalks
The City of Saint John
The Sweeping Management Plan for Streets and Sidewalks seeks to keep the community clean
by removing debris from winter operations; to coordinate preparations, organize resources and
guide operational protocols for servicing the network of public streets and sidewalks. Its
activities are vital to the quality of life, commerce and, most importantly, safety of the public and
maintenance of the piped storm water system infrastructure.
The purpose of this report is to outline the Plan and to propose a Best Management Practice be
considered upon which operations and service delivery can be structured.
Principles: The Plan is founded on six guiding principles:
1. Public safety first ... public safety is always foremost
2. Manage the Plan ... plan sweeping operations; manage to the Plan
3. Evaluate ... understand conditions when deploying resources
4. Consistency ... strive to deliver expected service levels
5. Resources... resource levels are set through budget allocations
6. Citizens ... property owners and others have obligations
Clients: The community relies on street and sidewalk sweeping activities between April and
November of each year:
(� 70- 120,000 citizens, other pedestrians, commuters and motorists
b Public transit system and its users
Emergency services — ambulance, fire, police
M Public institutions — schools, hospitals, university, colleges
w Neighbourhoods, transportation companies, utility agencies, commercial
enterprises and affiliate jurisdictions (NBDOT)
SAINT f OHN ... A LIVF@LE CITY
Sweeping Management Plan for Streets and Sidewalks April 30, 2013
Report to Common Council, M & C 2013 - 87 Page 2
FUNDAMENTAL BEST MANAGEMENT PRACTICE
Developing Best Management Practices outlining the level of service the municipality intends to
deliver to remove debris from the streets and sidewalks after the winter season along with the
funding required to support this practice is necessary to ensure responsibility and accountability.
Effective servicing of streets and sidewalks, outside of the winter season, is vital to active
transportation (pedestrians, cyclists, etc.) that depends on functional streets and sidewalks that
are free of debris. Street and sidewalk sweeping operations require pre - planning, preparation and
effective communications with the public during the implementation of the Plan.
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
The Sweeping Management Plan for Streets and Sidewalks provides a comprehensive and
integrated set of servicing guidelines for the spring, summer and fall seasons, structured as
follows:
Plan Overview — Shared Responsibility
Part 1.
Engaging the Public
Part 2.
Coordination of Sweeping Operations
Part 3.
Street Sweeping
Part 4.
Debris Management
Part 5.
Equipment and Resources
Part 6.
Maintaining Street Right -Of -Way
Part 7.
Maintenance and Parts Administration
Part 8. Responsibilities and Reporting
Part 9. Training and Plan Administration
APPENDICES
A. Challenges of Street Sweeping Operations
B. Street Sweeping Routes
C. Municipal By -laws
SAINT JOHN ... A LIVEABLE CITY
W
Sweeping Management Plan for Streets and Sidewalks April 30, 2013
Report to Common Council, M & C 2013 - 87 Page 3
The 2012 General Fund Operating Budget process lead to the reduction of a mechanical
sweeping unit and the funding for a four month rental of a vacuum sweeping unit utilized at the
beginning of the sidewalk and street sweeping activities. The remaining resources outlined in
Part 5 of the Plan are required to deliver a reduced level of service to the community. In essence,
most streets lacking a curb line will not be swept and those with a curb line in lower priority
(local or subdivision streets) areas will receive a lower level of service compared to previous
years.
A copy of the Plan is attached.
SHARED RESPONSIBILITY
Effectiveness of street and sidewalk service activities depends on the community working
together. Ultimately, success means the public sharing in responsibility, working with the City
and having realistic expectations of the sweeping operation. On its part, the City must "connect"
with the public and understand its needs.
Service standards have to be set with some reference to priorities, objectives and measures. Other
factors such as extreme wet weather events, the level of resources and funding available and
equipment availability must be considered when attempting to meet those standards.
Priority Structure
Street and sidewalk sweeping needs to reflect the relative priority of the streets in the network;
not all can be serviced at the same time. Operations start at some point in the system and
continue over time until all the designated streets and sidewalks receive service attention.
Relative priority depends on the role of each part in the network of streets and sidewalks. Higher
priority components — such as arterial streets and those connecting vital community facilities
such as emergency services and major commercial districts — call for a timelier and frequent
service response than others.
Streets containing curbs with storm water catch basins and designated bicycle lanes will be
cleaned as part of the sweeping operation. All other streets that do not meet these criteria will not
be cleaned. The following structure of priorities forms the basis for all street and sidewalk
sweeping activities:
Priority 1: Arterial streets, highway connections, emergency routes, major commercial
districts
Priority 2: Collector streets, bus routes, industrial parks
Priority 3: Local or subdivision streets
SAINT JOHN ... A LIVEABLE CITY
m
Sweeping Management Plan for Streets and Sidewalks
Report to Common Council, M & C 2013 - 87
ENGAGING THE PUBLIC
April 30, 2013
Page 4
The primary focus of the Sweeping Management Plan is to maintain a shared dialogue with the
public on the level of service provided to the community. A collaborative effort of citizens and
other stakeholders working together to reduce hazards (debris) and minimize costs will be a key
to success. On its part, the City shall be responsive to the concerns and issues of citizens;
understand where service is effective and where greater emphasis needs to be given.
The model for public information shall include public service advisories (PSA's) in advance of
sweeping operations and a designated spokesperson available to the media.
The public needs to appreciate the many variables that affect sweeping operations including
extreme wet weather events creating muddy debris and equipment availability since there are no
redundant pieces of equipment. Clean-up times will vary depending on these variables.
SWEEPING OPERATIONS
The city is organized into a series of 28 sweeping routes for servicing covering 317.0 centre -line
kilometers of municipal streets.
Service Objectives, subject to variables, are outlined below;
Priority 1: Maintained on a regular schedule between April and November of each year
Priority 2: Monitored on a regular basis between April and November of each year and
maintained on an as needed basis
Priority 3: Will be swept during the spring once and will not receive additional service
throughout the year
DEBRIS MANAGEMENT
Debris generally consists of sand, salt, leaves, broken glass, metal and other items discarded on
the roads by people that may be contaminated with automotive fluids. Debris must be collected,
while managing dust so as not to compromise public safety, and disposed of in an
environmentally responsible manner.
MAINTAINING STREET RIGHT -OF -WAY
The public street right -of -way is intended for public infrastructure and as space for the safe and
efficient movement of people, goods and vehicles. Providing for sufficient street drainage and
piped storm water systems free from obstruction are keys to safe and effective infrastructure
management. Debris released from construction sites, private properties and from partially
secured heavy industrial vehicle loads onto city streets and sidewalks are managed using "A By-
law Relating to the Public Streets in the City of Saint John and to Prevent Nuisances in Said
SAINT f OHN ... A LIVEABLE CITY
a
Sweeping Management Plan for Streets and Sidewalks
Report to Common Council, M & C 2013 - 87
April 30, 2013
Page 5
City". By -law enforcement is often very difficult and all stakeholders must do their part in
keeping city streets and sidewalks safe and clean for network users.
OTHER SECTIONS OF THE PLAN
Part 5 of the Plan summarizes management of equipment, facilities and other resources. Part 7
describes maintenance and parts administration. Part 8 delineates responsibilities and reporting
protocols. The administration and continuous improvement of the Sweeping Management Plan,
including coordination of staff and personnel training and exercises, is provided for in Part 9.
RECOMMENDATION
It is recommended that Common Council endorse the Sweeping Management Plan for Streets
and Sidewalks as a Best Management Practice.
Respectfully submitted,
R. Kevin Rice, B.Sc., CET
Deputy Commissioner
Transportation and Environment Service
`>
Wm. Edwards P. Z9.1
Commissioner
Transportation and Environment Service
J. Patrick Woods, C.G.A.
City Manager
SAINT JOHN... A LIVEABLE CITY
82
SAINT ) 0l IN
SWEEPING MANAGEMENT PLAN
FOR STREETS AND SIDEWALKS
CITY OF SAINT JOHN
TRANSPORTATION AND ENVIRONMENT SERVICE
APRIL 2013
IN
(P-
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT JOHN -- - -
TABLE OF CONTENTS
PLAN OVERVIEW.
SHARED RESPONSIBILITY
Part
1.
ENGAGING THE PUBLIC
Part
2.
COORDINATION OF SWEEPING OPERATIONS
Part
3.
STREET SWEEPING
Part
4.
DEBRIS MANAGEMENT
Part
5.
EQUIPMENT AND RESOURCES
Part
6.
MAINTAINING STREET RIGHT -OF -WAY
Part
7.
MAINTENANCE AND PARTS ADMINISTRATION
Part
8.
RESPONSIBILITIES AND REPORTING
Part
9.
TRAINING AND PLAN ADMINISTRATION
APPENDICES
A. CHALLENGES OF STREET SWEEPING OPERATIONS
B. STREET SWEEPING ROUTES
C. MUNICIPAL BY -LAWS
APRIL 2013 SAINT JOHN ... A^ EABLE CITY PAGE 2
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT JOHN
PLAN OVERVIEW: SHARED RESPONSIBILITY
PURPOSE When the harsh Canadian winter season ends, it is necessary to remove
debris from winter operations. This debris include materials such as
sand, salt, leaves, broken glass, small pieces of metal, and other litter
that is removed from our streets and sidewalks in order to prevent
these materials from entering storm sewers, waters courses, and to
improve the safety and appearance of public roadways.
The Sweeping Management Plan for Streets and Sidewalks strives to
restore and maintain the safety and appearance of streets and
sidewalks from April to November of each year; to coordinate
preparations, organize resources and guide operational protocols for
servicing the network of public streets and sidewalks under widely
varying conditions. Its activities are vital to quality of life, commerce,
and, most importantly, safety of the public.
Effectiveness of sweeping operations depends on the community
working together. Ultimately, success means the public sharing in
responsibility, working with the City and having realistic expectations
of sweeping operations. On its part, the City must "connect" with the
public and understand needs - where service is effective and where
improvements need to be made.
Appendix "A" outlines challenges associated with sweeping services.
SIX PRINCIPLES Public safety first ... public safety is always foremost
Manage the Plan ... plan sweeping operations; manage to the Plan
Evaluate ... understand conditions when deploying resources
Consistency ... strive to deliver expected service levels
Resources ... resource levels are set through budget allocations
Citizens ... property owners and others have obligations
CLIENT BASE The community, its services, institutions and commerce are impacted:
70- 120,000 citizens, other pedestrians, commuters and motorists
Public transit system and its users
1 Emergency services - ambulance, fire, police
Public institutions - schools, hospitals, university, colleges
R Neighbourhoods, transportation companies, utility agencies,
commercial enterprises and affiliate jurisdictions (NBDOT)
APRIL 2013 SAINT f OHN ... A 4L&EABLE CITY PAGE 3
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT IOHN
STREET PRIORITY Streets containing curbs with storm water catch basins and designated
bicycle lanes will be cleaned as part of the sweeping operation. All
other streets that do not meet these criteria will not be cleaned.
A structure of priorities forms the basis for all sweeping operations:
1. Arterial streets, highway connections, emergency routes, major
commercial districts
2. Collector streets, bus routes, industrial parks
3. Local or subdivision streets
ACCOUNTABILITY Commissioner, Transportation and Environment Service
RESPONSIBILITY Deputy Commissioner, Transportation and Environment Service is
responsible to the Commissioner for execution and continuous
improvement of this Plan.
PLAN ACTIVITIES This plan comprises a series of interrelated activities, in 9 parts:
1. ENGAGING THE PUBLIC: to maintain a shared dialogue with the public
on services, neighbourhood collaboration and sweeping operations.
2. COORDINATION OF SWEEPING OPERATIONS: to provide effective
coordination of service activities and liaison with the public during
sweeping operations.
3. STREET SWEEPING: To restore and maintain the safety and appearance
of our streets and sidewalks after the winter season and between
April and November of each year.
4. DEBRIS MANAGEMENT: t0 optimize debris removal and disposal in an
environmentally responsible manner.
5. EQUIPMENT AND RESOURCES: to optimize use of sweeping service
resources through preparation, operator care and timely repair.
6. MAINTAINING STREET RIGHT -OF -WAY: to ensure safe and clean streets
and sidewalks devoid of debris.
%. MAINTENANCE AND PART ADMINISTRATION: to optimize supply and usage
of sweeping materials while minimizing their environmental impact.
8. RESPONSIBILITIES AND REPORTING: to clearly delineate responsibilities and
reporting protocols for effective sweeping operations and service.
9. TRAINING AND PLAN ADMINISTRATION: to ensure overall readiness for
sweeping operations and continuous improvement of this Plan.
APRIL 2013 SAINT JOHN ... AWEABLE CITY PAGE 4
(P- SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT JOHN
PART 1: ENGAGING THE PUBLIC
PURPOSE To maintain a shared dialogue with the public on services,
neighbourhood collaboration and sweeping operations.
COOPERATION The success of sweeping operations depends very much on the public
sharing in the responsibility to mitigate the effects of sweeping
operations and having realistic expectations of municipal service. The
cooperation and assistance of citizens, businesses and property owners
is a key to achieving the underlying goal of a "liveable city ". True
success will be realized through a collaborative effort of stakeholders
working together to reduce hazards, assist neighbours and minimize
costs.
On its part, the City shall be responsive to the concerns and issues of
citizens; to understand where service is effective and where greater
emphasis needs to be given.
EMPHASIS Public information activities shall emphasize the following:
Establishing a constructive community dialogue on the notion of a
"liveable city"
Promoting joint responsibility for desired outcomes
1 Visiting schools, presenting reports to Council, preparing briefing
packages, and being available to the media
Participating in neighbourhood or ward meetings, and establishing
a dialogue with community groups and organizations
Inspecting and giving notice of right -of -way obstructions, travel
lane restrictions and other impediments to sweeping operations
Communicating on policies and by -laws, and their enforcement
Connecting with property owners and private contractors to ensure
By -Law provisions concerning the public right -of -way are respected.
INFORMATION The model for public information shall include public service advisories
(PSAs) in advance of any parking restrictions due to sweeping
operations and a designated spokesperson available to the media.
The public needs to understand the many variables that affect
sweeping operations performance, including but limited to the severity
of precipitation, equipment availability and wind conditions.
APRIL 2013 SAINT,JOHN ... AUVEABLE CITY PAGE 5
*I
SAINT JOHN
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
LIABILITY Exposure to liability is a reality of municipal service delivery. As such,
careful attention shall be paid to the service parameters set out in this
Plan. The City's exposure to liability is controlled when the Plan is
followed and services are delivered as consistently as possible.
EXPECTATIONS The City of Saint John, the community and individual citizens must
appreciate the realities of post winter conditions in an era of climate
change and the challenges inherent to mitigating the clean -up. It is
necessary to work together to be successful in the post winter season
clean -up utilizing available resources.
"Best" outcomes are realized when "shared responsibility" for
mitigating post winter clean -up becomes a way of life; ingrained in the
community's psyche.
RESPONSIBILITY Deputy Commissioner: establish public information protocols and
provide human resources for public information activities
Communications: establish public information protocols, support
public information activities, and coordinate media liaison
APRIL 2013 SAINT JOHN ... AMEABLE CITY PAGE 6
P JOHN
PART 2:
PURPOSE
INFORMATION
COORDINATION
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
COORDINATION OF SWEEPING OPERATIONS
To provide effective coordination of service activities and liaison with
the public during sweeping operations.
Timely and informative communications to the news media and the
general public is vital during sweeping operations.
Coordination activities include the following:
/ The Sweeping Management Plan for Streets and Sidewalks shall be
updated by February 28`h of each year
1 Training sessions on the Sweeping Management Plan for all
Municipal Operations staff between March 1=` and March 31" of each
year
Sweeping services (table top) training exercise and full equipment
readiness inspection between March 15" and March 31st
h Sweeping operations mode into effect on the first Monday of April
(weather dependant)
Ongoing public notifications in advance of parking restrictions due
to sweeping operations, PSA's and other information necessary for
service coordination
Operations shall be conducted in accordance with this Sweeping
Management Plan, with necessary field direction and operational
adjustments as directed by the Deputy Commissioner or designate
Operational managers, foremen and operators shall maintain
ongoing coordination of operations and service activities
WEBSITE The Sweeping Management Plan for Streets and Sidewalks shall be
posted on the City website and include information on routing and
street priorities, parking restrictions when required and frequently
asked questions.
RESPONSIBILITY Deputy Commissioner: oversee sweeping operations and direct
Managers as required
Manager: direct operations, prioritize activities, and assist in drafting
PSA's
Foreman: coordinate with operational managers and equipment
operators, and provide updates
Operator: report on field conditions and status of assigned route
APRIL 2013 SAINT JOHN ... AWEABLE CITY PAGE 7
(P-
SAINTJOHN
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
Resource Desk: provide contact with public
Communications: coordinate media liaison and information updates
APRIL 2013 SAINTJOHN ... AWEABLE CITY PAGE 8
% r
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT JOHN
PART 3: SWEEPING OPERATION
PURPOSE To restore and maintain the safety and appearance of City streets and
sidewalks post winter season between April and November of each
year.
CONTENT Sweeping operations are summarized as follows:
Sidewalk sweeping of winter debris is swept on to the curb line of
the street in a controlled manner, using a sidewalk sweeping unit,
to be collected by larger street sweeping units
Curbed urban streets; debris swept from center line to curb line.
This activity involves various types and pieces of light and heavy
equipment during different phases of the sweeping process
/ Designated bicycle lanes without curbs; debris swept to the
shoulder of the road. This activity usually involves a sidewalk
sweeping unit
Debris removal; the removal of all debris from the streets is to be
disposed of in a safe and environmentally responsible manner
PRIORITIES Streets containing curbs with storm water catch basins and designated
bicycle lanes will be cleaned as part of the sweeping operation. All
other streets that do not meet these criteria will not be cleaned.
A structure of priorities forms the basis for all sweeping operations:
1. Arterial streets, highway connections, emergency routes, major
commercial districts
2. Collector streets, bus routes, industrial parks
3. Local or subdivision streets
OBJECTIVES Priority 1 streets will be maintained on a regular schedule between
April and November of each year.
Priority 2 streets will be monitored on a regular basis between April
and November of each year and maintained on an as needed basis.
Priority 3 streets will be swept during the spring once and will not
receive additional service throughout the year.
SWEEPING ROUTES City streets are organized into 28 sweeping routes for servicing, with
routes provided in Appendix "B ". Deployment of personnel and
equipment required for street sweeping operations is also outlined in
Appendix "B ".
APRIL 2013 SAINT JOHN ... AQILEABLE CITY PAGE 9
60-
SAINT ]OH.
RESPONSIBILITY
MEASURES
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
# ROUTE
CENTRE -LINE KILOMETRES
1.
Douglas Ave & Chesley Dr
8.5 km
2.
Business District, Rifle Range
13.8 km
3.
Pokiok, Old North
10.8 km
4.
East of Summer St, South of Hawthorn Ave
10.3 km
5.
East of Summer St, North of Hawthorn Ave
7.8 km
6.
Millidgeville, West of Millidge Ave
13.3 km
7.
East of Millidge Ave, Foster Thurston, Drury's Cv
13.4 km
8.
Forest Hills, Silver Falls
1 1 .2 km
9.
Westmorland Heights, Eastmount, Silver Fall Park
24.2 km
10.
Old East Side, Little River
14.6 km
11.
Champlain Heights
20.0 km
12.
Lakewood Heights, Greenwood, Latimore Lake
12.1 km
13.
Ben Lomond, Loch Lomond
2.9 km
14.
Glen Falls, Rothesay Rd
13.9 km
15.
Golden Grove, Hillcrest Rd, Churchland, Rd
0.0 km
16.
Red Head
10.8 km
17.
Central Business District South
18.3 km
18.
Peel Plaza
8.1 km
19.
Bridge to Manawagonish Rd and Fairville Blvd
12.7 km
20.
Milford and Randolph
1 1 .9 km
21.
Greendale
7.2 km
22.
Quinton Heights, Churchill Heights
8.9 km
23.
Island View, Westgate, Monte Cristo & Gault Rd
9.4 km
24.
Duck Cove, Sand Cove
6.7 km
25.
Bay Shore, Fundy Heights
15.6 km
26.
Lower West
19.7 km
27.
Lorneville
4.9 km
28.
South Bay, Westfield Rd
6.0 km
Total 317.Okm
Manager: program delivery and performance in area of jurisdiction
Foreman: level of service, resource usage in sweeping management
zones
Operator: sweeping route efficiently /effectively
kilometres serviced
Cost per street kilometre serviced @ end of sweeping season
APRIL 2013 SAINT f OHN ... A9/EABLE CITY PAGE 10
lr
SAINT JOHN
PART 4:
PURPOSE
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
DEBRIS MANAGEMENT
To optimize debris removal and disposal in an environmentally
responsible manner.
To control collection of debris through effective management of
dust, without compromising public safety, and
► To ensure disposal is done in such a manner that the environment
is not adversely impacted.
MATERIALS Debris includes materials such as sand, salt, leaves, broken glass, small
pieces of metal, and other litter that is removed from our streets and
sidewalks in order to prevent these materials from entering storm
sewers, water courses, and to improve the safety and appearance of
public roadways. This debris may also be contaminated with
automotive fluids that can contaminate water courses.
Pre - wetting debris with water is done immediately prior to the sweeping
operations in an effort to increase the effectiveness of dust control that
can negatively impact motorist's vision and air quality.
WEATHER The Volume /intensity severity of precipitation is a key factor in
determining the effectiveness of street sweeping operations. Debris
cannot be effectively swept once it becomes in a'muddy' state.
HANDLING The average annual handling of materials will be measured beginning
in 2013 and presented as an average over a 5 year period:
Water
Debris disposed
(TBD) litres
(TBD) metric tonnes (MT)
FACILITIES Water for pre- wetting is obtained from various facilities throughout the
City to assist in efficient sweeping operations;
McAllister Drive Facility, Manchester Avenue Fire Station, Adelaide
Street Fire Station and the Boars Head Road Facility
Debris is disposed in a manner that any contaminants can be dealt with
in an environmentally responsible manner and debris can be contained;
Howe's Lake Landfill Site, Bayside Drive Snow disposal facility and
some Saint John Industrial Parks sites
APRIL 2013 SAINT,JOHN ... A EABLE CITY PAGE 1 1
(P—.
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SA1Nl' IOHN
TRACKING USAGE Materials consumption and disposal data shall be accurately recorded:
/ The Foreman will maintain a daily log of weather report, water
consumed and debris disposed.
RESPONSIBILITY Manager: manage material consumption and disposal, usage, report
Foreman: usage, report
Operator: care of equipment, usage, report
MEASURES Annual Water Usage (litres)
Annual debris disposal (MT)
APRIL 2013 SAINT f OHN ... A liVEABLE CITY PAGE 12
SAINT JOHN
PART 5:
PURPOSE
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
EQUIPMENT AND RESOURCES
To optimize use of sweeping service resources through preparation,
operator care and timely repair
EQUIPMENT Sweeping services require the allocation of heavy equipment.
Maintaining the operational availability of these essential resources is
critical to the service:
Loaders equipped with sweeping attachments - 5 units
► Heavy truck equipped with water tank - 2 units
► Heavy truck for hauling and disposal of debris - 5 units
► Wheeled (Trackless) sidewalk units with sweeping attachments - 5
units
Light truck to provide material support to sweeping operation- 7
units
► Mechanical Sweeper - 1 unit
► Vacuum Sweeper - 1 unit
FACILITIES The following facilities support sweeping operations:
MUNICIPAL SERVICES COMPLEX (175 ROTHESAY AVENUE): With Resource
Desk for inquiries and support.
R MCALUSTER DRIVE: Staging for Loader Sweepers, sidewalk units and
light trucks;
It' BOARS HEAD ROAD: Staging for sidewalk units, Mechanical and
Vacuum sweepers and sidewalk support vehicle maintenance
SUPPLIES Sweeping supplies include: replacement brooms for loader sweeper
attachments, Mechanical sweeper, Vacuum sweeper and sidewalk
sweeping units and push brooms.
READINESS Equipment care and readiness activities are summarized below:
Preventive maintenance servicing; MVI for all equipment
scheduled /completed between December 151 and March 3151
lk Inventory of supplies by February 15"; orders placed with delivery
by March 3151
Equipment inspections by operators; mechanical maintenance and
repairs identified and scheduled with Fleet Services
APRIL 2013 SAINT f OHN ... AN EABLE CITY PAGE 13
6)..
SAINT 1011N
RESPONSIBILITY
MEASURES
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
1 Thorough interior /exterior cleaning /washing on bi- weekly basis
/ Post- season equipment inspection including attachments prior to
being placed into winter storage; welding and mechanical repairs
identified and scheduled; equipment and attachments labelled and
stored in rented accommodation or yard location
Manager: assigned fleet, inspect, arrange contract resources, report
Foreman: preparedness and servicing of assigned sub - fleet, report
Operator: inspect, clean and wash, report required servicing /repair
Fleet Services: preventive maintenance and timely repairs
Equipment availability rate: by unit and overall fleet
Incidents of equipment downtime
Cleanliness of equipment and documented walk- around inspections
APRIL 2013 SAINT JOHN ... AtVVEABLE CITY PAGE 14
lr _
SAINT JOHN
PART 6
PURPOSE
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
MAINTAINING STREET RIGHT -OF -WAY
To ensure availability of the right -of -way for safe and efficient
movement of pedestrians and vehicles
PUBLIC R -O -W The public street right -of -way (R -O -W) is intended to provide space for
public infrastructure and the movement of people, goods and vehicles.
Maintaining the safety and appearance of the public R -O -W is critical for
effectiveness and efficiency of street sweeping operations to assist in
achieving the underlying goal of a "liveable city "; providing for
adequate storm sewer drainage and the safe, effective movement of
pedestrians and vehicles.
Increased storm sewer infrastructure maintenance and failure can occur
due to excessive amounts of debris placed within the Public Right -Of-
Way by heavy construction vehicles, industrial truck and trailers with
partially secured loads, debris tracking from tires and littering.
Sidewalks are intended for the safe passage of pedestrians; a network
of pedestrian ways open for school children, walkers, transit
commuters and commercial enterprises across the community.
It is essential to street sweeping operations that clear priority be given
to maintaining the intended purposes of the street R -O -W. Failure to do
this will mean undue limitations on street sweeping effectiveness and
avoidable costs.
BY -LAWS Policies and By -law provisions for managing debris are designed to
enhance effectiveness of service delivery and to help control service
costs.
Appendix "C" includes municipal By -laws that help the City deal with
the circumstances, persons or objects that compromise its ability to
maintain safe and clean streets and sidewalks of debris and to re-
establish the functions of the public street R -O -W.
OBSTRUCTION Section 2 of A By -Law Relating to the Public Streets in the City of Saint
John and to Prevent Nuisances in the Said City provides that:
"No person shall put, lay, or place, or cause to be put, laid, or placed,
in or upon any street within this City, any... stone,...or any earth,
rubbish... "
Penalties for violations are prescribed in the By -Law.
APRIL 2013 SAINTJOHN ... AUVEABLE CITY PAGE 15
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT IOHN
PART 7: MAINTENANCE AND INVENTORY ADMINISTRATION
PURPOSE To optimize supply and usage of sweeping materials while minimizing
their environmental impact
CONTENT Sweeper maintenance is summarized as follows:
/ Inspect & repair mechanical and vacuum sweepers and loader
sweeper attachments by April 15f
Complete post season maintenance prior to winter storage
Store sweepers in dry winter location after the Christmas Parade
OBJECTIVES Ensure replacement parts are readily available for the sweeping season
Ensure replacement parts supply contracts are current
Improve reliability of equipment
Increase sweeper lifespan through regular maintenance
RESPONSIBILITY Manager: confirm replacement parts purchase agreement; order
brooms
Foreman: coordinate inspections, record, direct crews, report status
Operator: pre & post sweeper inspections; change brooms; monitor
fluid levels
Fleet: regular maintenance; order /install non -broom parts
Purchasing: replacement parts purchase agreements
MEASURES Record of sweeping parts purchased
Record when brooms are changed
sweepers downtime for repairs
APRIL 2013 SAINT JOHN ... A' kABLE CITY PAGE 16
SAINT JOHN
PART 8
PURPOSE
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
RESPONSIBILITIES AND REPORTING
To clearly delineate responsibilities and reporting protocols for
effective sweeping operations and service.
COMMISSIONER The Commissioner, Transportation and Environment Service shall
approve the Sweeping Management Plan for Streets and Sidewalks and
oversee delivery of associated services, and report issues and
outcomes to the City Manager and Common Council.
D/COMMISSIONER The Deputy Commissioner, Transportation and Environment Service is
responsible to the Commissioner for sweeping operations and
execution of this Plan.
MANAGERS RESPONSIBILITIES
Managers are responsible for the following:
► Service delivery in their area of jurisdiction
Establishing human resource and equipment requirements, and
assigning those resources
Managing sweeping debris
► Managing replacement parts
► Coordinating and sharing of resources with other areas, as required
Proper use, maintenance and inspection of equipment
► Monitoring of work progress and quality control
► Scheduling of crews, including call -ins and overtime
Reporting progress and other information to key stakeholders
► Annual training of staff on this Plan
► Table top exercise in preparation for sweeping operations
REPORTING
Managers shall report to the Deputy Commissioner:
R Percentage route completion, measured by individual route and
summarized as an overall task completion percentage
Exceptions; right -of -ways that could not be swept due to
restrictions such as parked cars or construction
Equipment and personnel availability
APRIL 2013 SAINT JOHN ... AtFVEABLE CITY PAGE 17
(P--
SAINT JOHN
FOREMEN
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
Trouble spots; areas where conditions are unusually bad (and what
is planned to deal with the circumstances)
RESPONSIBILITIES
Reporting to the Manager, each Foreman is responsible for:
Ensuring that operations are carried out safely, efficiently and in
accordance with the Plan
R Preparing personnel for sweeping operations by reviewing routes,
assigned equipment and new procedures
► Reacting to changing weather conditions by reassigning personnel
and resources where required
Proper use, maintenance and care of equipment
/ Monitoring work progress and performing quality control checks
1 Control of working hours and productivity of individual operators
/ Reporting progress and other information to the Manager
Adherence to safety and standard operating procedures
Participating in annual training /exercises in preparation for the
sweeping season
Foremen play a vital role during sweeping operations coordinating
activities in the field. They provide firsthand information to the
Management team regarding conditions, productivity and equipment
status.
REPORTING
Foremen are responsible for tracking the progress of their operators
and reporting to the Manager, as required, on the following:
Percentage route completion, estimated from individual operator
progress reports and updated in the data base.
R Exceptions; right -of -ways that could not be swept due to
restrictions such as parked cars or construction
1 Equipment and personnel availability
1 Trouble spots; areas where conditions are unusually bad and might
affect traffic flow
APRIL 2013 SAINT JOHN ... ARABLE CITY PAGE 18
P.-
SAINT JOHN
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
OPERATORS RESPONSIBILITIES
Each operator and employee is responsible to the foreman for:
► Learning their assigned route, including street priorities and levels
of service
► Performing pre- operation checks on equipment, ensuring that
accessories such as flashlights, signs and PPE are available
Operating equipment in a safe, efficient manner
► Proper use, maintenance and care of the equipment operated
► Reporting equipment damage or deficiencies as soon as possible
► Monitoring and reporting on route progress
► Completing annual pre- season training on sweeping operations
Operators are directly engaged in service delivery to citizens. Using
their training, experience and judgment, they are expected to respond
to ever changing circumstances to provide best service at all times.
REPORTING
Operators shall report on the following to their foremen:
Completion status of their route
► Impassable or restricted streets; streets that cannot be completed
R Equipment problems
► Accidents or incidents
/ Any changes in local street or weather conditions
APRIL 2013 SAINTJOHN ... A L1VIABLE CITY PAGE 19
(P—.
SWEEPING MANAGEMENT PLAN FOR STREETS AND SIDEWALKS
SAINT JOHN
PART 9: TRAINING AND PLAN ADMINISTRATION
PURPOSE To ensure overall readiness for sweeping operations and continuous
improvement of this Plan
RESPONSIBILITY The Deputy Commissioner, Transportation and Environment Service is
responsible to the Commissioner, Transportation and Environment
Service for the administration and continuous improvement of the
Sweeping Management Plan for Streets and Sidewalks, including
coordination of staff training and exercises related thereto.
ANNUAL REVIEW Overall effectiveness of the Plan and its various components shall be
reviewed annually before February 28`h and updated.
TRAINING Training on the Plan shall provide officials and staff (employees) with
an understanding of performance expectations over the sweeping
season and prepare Municipal Operations for delivery of essential
sweeping street maintenance and sidewalk services.
All staff employed in the delivery of sweeping street maintenance and
sidewalk services shall complete this training and participate in an
annual refresher seminar.
APRIL 2013 SAINT f OHN ... AMMABLE CITY PAGE 20
W-1
SAINT JOHN
APPENDIX "A"
CHALLENGES OF STREET SWEEPING OPERATIONS
VITAL SERVICE Effective sweeping of streets and sidewalks between April and
November of each year is vital to everything that depends on functional
streets, sidewalks and storm water systems to move people, vehicles,
goods and storm water safely and to improve the appearance of public
roadways toward achieving the underlying goal of a "liveable city ".
Street sweeping operations seeks to maintain accessibility and safety
by mitigating the combined effects of debris that include materials
such as sand, salt, leaves, broken glass, small pieces of metal, and
other litter. There is a pre - planning and public education component,
execution of operations and measuring service objectives. Effective
communications with the public and public officials before, during, and
after street sweeping operations is also a key.
PLAN NEED Street sweeping operations is resource intensive and expensive due to
the nature of abrasive debris and by utilizing large and specialized
pieces of equipment that are operated by well trained personnel. A
fundamental Best Management Practice for every Canadian community
is the level of street sweeping services it needs, along with the funding
required to support that level of service.
DEFINING LOS Level of service (LOS) for streets, sidewalks and storm water systems
can be defined in several ways; the most common being in terms of
"time" - time taken to produce a "desired" result or to return the
network to "accessibility" or "functionality" (e.g. time for a street to be
swept and debris to be removed, hauled away and disposed).
Community expectations are often loosely tied to past experience.
Besides time, the quality of result is also a factor - initial sweeping of
large debris using loader sweepers and more refined sweeping using
the mechanical and vacuum sweepers. Consistency of sweeping
operations is a key consideration in managing public expectations.
Street sweeping operations involves much more than simply a measure
of time. Winter weather in Saint john is highly variable resulting in
various levels of debris on streets and sidewalks, volume and intensity
of precipitation and equipment availability are all factors that have a
bearing on the "time" required to produce results.
APRIL 2013 SAINT f OHN ... Al REABLE CITY PAGE A -1
APPENDIX "A"
CHALLENGES OF STREET SWEEPING OPERATIONS
SAINT JOHN
PRIORITIES The structure of priorities that forms the basis for service standards on
both streets and sidewalks is organized as follows:
1. Arterial streets, highway connections, emergency routes, major
commercial districts
2. Collector streets, bus routes, industrial parks
3. Local or subdivision streets
Street sweeping operations must be based on the relative priority of
streets in the overall transportation network; not all can be serviced at
the same time. Servicing must start at some point in the system and at
some point in time, and then continue until completed at a later point
in time. Priorities must be established for system components.
Street sweeping levels, in terms of time, will be different for different
roads, streets and sidewalks, depending on their priority in the system.
Higher priority components - arterial streets or those connected to vital
community facilities such as hospitals and fire stations and major
commercial districts where a large proportion of people, vehicles and
cyclists travel - call for a higher level of service than others.
Street sweeping standards desired by the community have to be
supported by policies and resources allocations (funding) necessary to
carry out service expectations. The administration shall execute the
standards sought by Common Council, with the adopted policies and
resources made available to do so, subject to severity of variables.
SWEEPING REALITY In addition to "time" and "variables" as service indicators, it is also
useful to think in terms of planned deployment of resources.
Operational response is normally ramped up at the onset of spring
weather and its severity, from the volume /intensity of wet weather
events that can hamper efforts.
To assure a minimum level of service, it is necessary to plan for some
redundancy to account for equipment breakdowns or other delays.
Resources are limited and a mechanical or vacuum sweeper failure
would result in attempts to rent equipment at a much higher cost on
short notice.
APRIL 2013 SAINT f OHN ... Al LIVEABLE CITY PAGE A -2
W--..
SAINT JOHN
APPENDIX "A"
CHALLENGES OF STREET SWEEPING OPERATIONS
GUIDELINES Service guidelines for streets are outlined hereunder:
R PRIORITY 1 STREETS & SIDEWALKS
a. Provide sidewalk sweeping on those routes with sidewalks to
push debris from the sidewalk, in a controlled manner, onto the
curb line of the street
b. Provide initial loader sweeper cleaning to remove heavy debris
c. Provide mechanical street sweeping to remove intermediate
debris
d. Provide vacuum street sweeping to remove finer debris
e. Provide mechanical and vacuum sweeping operations between
April and November of each year
R PRIORITY 2 STREETS & SIDEWALKS
a. Provide sidewalk sweeping on those routes with sidewalks to
push debris from the sidewalk, in a controlled manner, onto the
curb line of the street
b. Provide initial loader sweeper cleaning to remove heavy debris
c. Provide mechanical street sweeping to remove intermediate
debris
d. Provide vacuum street sweeping to remove finer debris
e. Provide mechanical and vacuum sweeping operations on as 'as
required' basis between April and November of each year
R PRIORITY 3 STREETS & SIDEWALKS
a. Provide sidewalk sweeping on those routes with sidewalks to
push debris from the sidewalk, in a controlled manner, onto the
curb line of the street
b. Provide initial loader sweeper cleaning to remove heavy debris
c. Provide mechanical street sweeping to remove intermediate
debris
d. Provide vacuum street sweeping to remove finer debris
APRIL 2013 SAINT f OHN ... A'REABLE CITY PAGE A -3
/r__
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
SWEEPING ROUTES City streets are organized into 28 sweeping routes for servicing
# ROUTE
CENTRE -LINE KILOMETRES
1.
Douglas Ave & Chesley Dr
8.5 km
2.
Business District, Rifle Range
13.8 km
3.
Pokiok, Old North
10.8 km
4.
East of Summer St, South of Hawthorn Ave
10.3 km
5.
East of Summer St, North of Hawthorn Ave
7.8 km
6.
Millidgeville, West of Millidge Ave
13.3 km
7.
East of Millidge Ave, Foster Thurston, Drury's Cv.
13.4 km
8.
Forest Hills, Silver Falls
1 1 .2 km
9.
Westmorland Heights, Eastmount, Silver Falls Park 24.2 km
10.
Old East Side, Little River
14.6 km
11.
Champlain Heights
20.0 km
12.
Lakewood Heights, Greenwood, Latimore Lake
12.1 km
13.
Ben Lomond, Loch Lomond
2.9 km
14.
Glen Falls, Rothesay Rd
13.9 km
15.
Golden Grove, Hillcrest Rd, Churchland Rd
0.0 km
16.
Red Head
10.8 km
17.
South Central Peninsula
18.3 km
18.
Peel Plaza
8.1 km
19.
Bridge to Manawagonish Rd and Fairville Blvd
12.7 km
20.
Milford and Randolph
1 1 .9 km
21.
Greendale
7.2 km
22.
Quinton Heights, Churchill Heights
8.9 km
23.
Island View, Westgate, Monte Cristo & Gault Rd
9.4 km
24.
Duck Cove, Sand Cove Rd
6.7 km
25.
Bay Shore, Fundy Heights
15.6 km
26.
Lower West
19.7 km
27.
Lorneville
4.9 km
28.
South Bay, Westfield Rd
6.0 km
Total
317.Okm
ROUTE SUMMARY A summary of the 28 sweeping routes, by street priority, is provided in
the table on the next page.
APRIL 2013 SAINT,JOHN ... AQ5EABLE CITY PAGE B -1
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
Sweeping Routes
1 Douglas Ave & Chesley Dr
1
4.2
2
2.8
3
1.5
8.5
2 Business District, Rifle Range
0.8
4.8
8.2
13.8
3 Pokiok, Old North
0.0
1 2.8
8.0
10.8
4
East of Summer St, South of Hawthorn Ave
0.0
0.2
10.1
10.3
5
East of Summer St, North of Hawthorn Ave
0.0
2.5
5.3
7,8
6
Millidgeville, West of Millidge Ave
0.0
0.0
13.3
13.3
7
East of Millidge Ave, Foster Thurston, Drury's Cv,
2.1
2.5
8.8
13.4
8
Forest Hills, Silver Falls
1.5
1.6
8.1
1 1 .2
9
Westmorland Heights, Eastmount, Silver Falls Park
11.5
5.2
7.5
24.2
10
Old East Side, Little River
3.5
2.7
8.4
14.6
11
Champlain Heights
8.5
2.2
9.3
20.0
12
Lakewood Heights, Greenwood, Latimore Lake
2.1
5.8
4.2
12.1
13
Ben Lomond, Loch Lomond
2.7
0.0
0.2
2.9
14
Glen Falls, Rothesay Rd
5.8
5.2
2.9
13.9
15
Golden Grove, Hillcrest Rd, Churchland Rd
0.0
0.0
0.0
0.0
16
Red Head
2.5
4.5
3.8
10.8
17
South Central Peninsula
6.3
12.0
0.0
18.3
18
Peel Plaza
1.4
1.4
5.3
8,1
19
Bridge to Manawagonish Rd and Fairville Blvd
7.5
1.3
3.9
12.7
20
Milford and Randolph
0.0
4.1
7.8
1 1 .9
21
Greendale
1.4
1.9
3.9
7,2
22
Quinton Heights, Churchill Heights
1.2
2.5
5.2
8.9
23
Island View, Westgate, Monte Cristo & Gault Rd
3.2
3.2
3.0
9.4
24
Duck Cove, Sand Cove Rd
0.9
1.4
4.4
6.7
25
Bay Shore, Fundy Heights
2.0
4.0
9.6
15.6
26
Lower West
4.0
3.3
12.4
19.7
27
Lorneville
2.2
2.7
0.0
4,9
28
South Bay, Westfield Rd
5.6
0.0
0.4
6.0
TOTALS
80.9
80.6
115.5
317.0
APRIL 2013 SAINT JOHN ... AQIVEABLE CITY PAGE B -2
(P-041
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
METCALF ST., DOUGLAS AVE., CHESLEY DR., PARADISE Row
STREET NAMES
PRIORITY
TOTAL METERS
Alexandra St.
3
126.3
Bentley St.
2
280.6
Brunswick PI.
3
112.8
Chesley Dr.
1
1900.0
Clipper Passage
3
253.5
Douglas Ave.
2
1800.0
Fallsview Ave.
3
215.0
Fort Latour Dr.
3
311.8
Gregory PI.
3
109.5
Harris St.
3
87.7
Hilyard St.
1
900.0
Main St. (Adelaide St. to Hilyard St.)
1
840.0
Metcalf St. (Adelaide St. to Main St.)
2
550.0
Paradise Row
1
550.0
Portland St.
2
130.9
Sheriff St.
3
151.1
Simonds St.
3
160.7
APRIL 2013 SAINT f OHN ... AREABLE CITY PAGE B -3
(P.,
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
APRIL 2013 SAINT JOHN ... I`L`fVEABLE CITY PAGE B -4
EAST OF ADELAIDE ST. & MILLIDGE AVE., WEST OF SOMERSET ST. , NORTH OF MAIN ST. TO MILLIDGE AVE. & SOMERSET ST.
STREET NAMES
PRIORITY
TOTAL METERS
Balfour St.
3
226.5
Beaverbrook Ave.
3
585.0
Cavanagh Ct.
3
43.3
Charlton PI.
3
210.3
Churchill Blvd.
1
800.0
Crerar Ct.
3
67.6
Currie Ave.
3
147.1
Fegan Ct.
3
90.8
Freedom Ct.
3
59.6
Frink St.
3
165.8
Gorman Ave.
3
143.9
Harrington St.
3
229.1
Hydro PI.
3
64.8
Kitchener St.
3
123.3
Lansdowne Ave.
2
708.2
Lime Klin Rd.
3
289.8
Magazine St.
3
618.9
Magee PI.
3
80.2
Millidge St.
3
200.8
Montgomery Cr.
3
576.3
Moore St.
3
182.1
Newman St. (East of Adelaide St.)
3
303.4
Newport Cr.
3
292.2
Osborne Ave.
3
241.9
Phillip Ct.
3
70.9
Pugsley Ave.
2
700.5
Rope Walk Rd.
3
501.1
Sears St.
3
243.8
Snow St.
3
46.7
Somerset St. (Paradise Row to Millidge Ave.)
2
2800.0
St. Peters Ct.
3
173.6
Sussex Dr.
3
345.5
Technology Dr.
3
571.9
Teck St.
3
92.5
Turnbull PI.
3
391.6
Vimy Ct.
3
46.2
Visart St. (East of Adelaide St.)
3
508.6
Webster St.
3
138.8
Wellesley Ave. (West of Somerset St.)
2
623.0
Wigmore Ct.
3
72.8
APRIL 2013 SAINT JOHN ... I`L`fVEABLE CITY PAGE B -4
(4)--
SA1N'I' JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
WEST OF DOUGLAS AVE., WEST OF ADELAIDE ST. & MILLIDGE AVE. TO MILLIDGE AVE. & SOMERSET ST.
STREET NAMES
PRIORITY
TOTAL METERS
Adelaide St.
2
626.3
Albert St.
3
372.2
Belleview Ave.
3
585.1
Bridge St.
3
391.2
Bryden St.
3
168.4
Cedar St.
3
111.4
Clarendon St.
3
344.6
Cunard St.
3
231.4
Douglas St.
3
245.1
Durham St.
3
346.5
Elgin St.
3
226.5
Forbes Dr.
3
471.4
Highland Rd.
3
664.1
Holly St.
3
246.5
Kennedy St.
3
290.4
Lauder Ct.
3
142.1
Main St. (West of Adelaide St.)
2
625.0
Metcalf St. (West of Adelaide St.)
3
463.0
Millidge Ave. (Adelaide St. to Somerset St.)
2
1500.0
Natalie St.
3
158.3
Newman St. (West of Adelaide St.)
3
540.4
Piper Ct.
3
89.3
Spar Cove Rd.
3
628.9
Tarten St.
3
278.6
Valerie St.
3
94.7
Victoria St.
3
625.4
Visart St. (West of Adelaide St.)
3
258.6
Waring St.
3
73.7
APRIL 2013 SAINT f OHN ... OVEABLE CITY PAGE B -5
(a-)-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
EAST OF SOMERSET ST., SOUTH OF HAvrHORNE AVE.
STREET NAMES
PRIORITY
TOTAL METERS
Arrow Walk Rd.
2
217.8
Autumn St.
3
107.2
Barker St.
3
144.9
Boyd St.
3
146.1
Burpee Ave.
3
310.7
Canon St.
3
130.0
Cedar Grove Cr.
3
298.7
Celebration St.
3
119.6
Clifton St.
3
150.0
Davenport Ave.
3
304.0
First St.
3
145.1
Gilbert St.
3
773.4
Glenburn Ct.
3
59.2
Goodrich St.
3
385.8
Hawthorne Ave.
3
580.0
Hawthorne Ave. Ext.
3
600.9
Highwood Dr.
3
239.8
James Fan Ct.
3
47.5
Lake Dr. S.
3
10097
McKenna Cr.
3
200.0
Mitchell St.
3
119.9
Mount Pleasant Ave.
3
900.0
Parks St. (South of Mount Pleasant Ave.)
3
219.2
Pine St.
3
72.7
Prospect St.
3
126.1
Rockland Rd.
3
456.9
Rocky Terr.
3
283.0
Seeley St
3
372.5
Spring St.
3
182.5
Spruce St.
3
151.8
St. Paul St.
3
125.9
Summer St.
3
187.6
Tilley Ave.
3
137.1
Winter St.
3
449.5
Wright St.
3
520.0
APRIL 2013 SAINT JOHN ... AlVEABLE CITY PAGE B -6
(i)-.1
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
EAST OF SOMERSET ST., NORTH OF HAWTHORNE AVE., SANDY POINT RD. TO UNIVERSITY AVE.
STREET NAMES
PRIORITY
TOTAL METERS
Anglin Dr.
3
723.1
Belyea St.
3
105.2
Campbell St.
3
72.9
Corkery St.
3
76.5
Coronation Ct.
3
129.9
Cranston Ave.
3
824
Fifth St.
3
210.0
Flemming Ct.
3
200.1
Fourth St.
3
210.2
Howard Ct.
3
100.0
Lockhart St.
3
48.1
McLaren Blvd.
2
795.6
Parks St. (North of Mount Pleasant Ave.)
3
111.2
Parks St. Ext.
3
477.7
Parkwood Ave.
3
257.2
Patterson St.
3
124.1
Pigeon Terr.
3
61.2
Robinson St.
3
75.8
Sandy Point Rd. (Hawthorne Ave. to University Ave.)
2
1730.6
Second St.
3
112.8
Sixth St.
3
104.4
Taylor Ave.
3
580.0
Third St.
3
74.5
Thornborough St.
3
480.2
Wellesley Ave. (East of Somerset St.)
3
126.5
APRIL 2013 SAINT,JOHN ... 11IVEABLE CITY PAGE B -7
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
MILLIDGEVILLE: NORTH OF SOMERSET ST. & MILLIDGE AVE, WEST OF MILLIDGE AVE.
STREET NAMES
PRIORITY
TOTAL METERS
Alward St.
3
313.6
Bedell Ave.
3
877.6
Black St.
3
408.7
Boars Head Rd.
3
999.5
Brentwood Cr.
3
303.3
Bullock St.
3
79.4
Confiner Cr.
3
613.6
Crestwood St.
3
46.7
Daniel Ave.
3
762.9
Deveber Terr.
3
182.8
Donaldson St.
3
516.9
Grant Cr.
3
184.1
Hayward Ct.
3
89.3
MacAuley Ave.
3
431.6
Manners Sutton Rd.
3
721.6
Marlin Ct.
3
70.3
Marlin Dr.
3
677.4
Marlin Terr.
3
193.6
McIntosh St.
3
134.7
Meadowbank Ave. (West of Millidge Ave.)
3
278.6
Millidge Ave. (Somerset St. to Dead End)
3
1908.8
Ragged Point Rd.
3
336.0
Ray St.
3
228.5
Reed St.
3
145.0
Scholfield Ct.
3
119.2
Skaling Ct.
3
120.7
Troop St.
3
115.3
Wasson Ct.
3
167.6
Westminster Ct.
3
427.1
Woodward Ave.
3
1874.3
APRIL 2013 SAINT JOHN ... AUEABLE CITY PAGE B -8
APPENDIX "B"
STREET SWEEPING ROUTES
SAINT JOHN
EAST OF MILLIDGE AVE., UNIVERSITY AVE., SANDY POINT RD. @ UNIVERSITY AVE. To DRURY'S COVE
STREET NAMES
PRIORITY
TOTAL METERS
Alpha PI.
3
116.4
Beach Cr.
3
498.5
Bell Manor Dr.
3
202.8
Birch Grove Terr.
3
135.1
Brigadoon Terr.
3
244.2
Candlewood Ln.
3
404.3
Celeste Ct.
3
52.0
Christopher Ct.
3
181.0
Clovelly Dr.
3
116.3
Craig Cr.
3
297.1
Crown Hill Cr.
3
640.0
Deerwood PI.
3
201.6
Grove Ave.
3
123.9
High Ridge Rd.
3
280.4
Hill Heights Rd.
3
304.9
Kennebecasis Dr.
2
2398.0
Lawson Ct.
3
144.3
Lentook Ave.
3
231.8
Maple Grove Terr.
3
99.0
Meadowbank Ave. (East of Millidge Ave.)
3
252.2
Noel Ave.
3
67.0
O'Leary Cr.
3
194.0
Park Lawn Ct.
3
316.3
Pelton Rd.
3
634.2
Polaris Ct.
3
157.3
Rowan Berry Terr.
3
246.7
Royal Pkwy.
3
143.2
Sandy Point Rd. (University Ave. to Kennebecasis Dr.)
2
103.0
Scenic View Dr.
3
205.2
Secoudon Dr.
3
365.1
Spruce Grove Terr.
3
60.3
Trinity Cl.
3
134.9
Tudor Ln.
3
407.1
University Ave.
1
2100.0
Varsity St.
3
337.0
Westmount Dr.
3
428.2
Westview Dr.
3
233.7
Woodhaven Dr.
3
382.2
APRIL 2013 SAINT f OHN ... 116VEABLE CITY PAGE B -9
(a-)-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
1 ROUTE # 8 FOREST HILLS, SILVER FALLS
NORTH OF LOCH LOMOND RD , EAST OF MCALLISTER DR., SOUTH OF GOLDEN GROVE RD TO WESTMORLAND RD
STREET NAMES
PRIORITY
TOTAL METERS
Alpine St.
3
406.5
Beverly Dr.
3
208.4
Braemar Dr.
3
346.0
Byron St.
3
281.3
Candace St.
3
424.4
Del Ct.
3
65.6
Dresden Ave.
3
532.6
Dresden Pl.
3
67.0
Elgin Rd.
3
378.9
Gerard St.
3
235.1
Glengarry Dr.
3
777.5
Harmony Dr.
3
329.4
Highmeadow Dr.
3
250.0
Kelton St.
3
296.4
Kennington St.
3
311.9
Kervin Rd.
3
228.9
Lynn Ave.
3
404.6
Morley Cr.
3
690.9
Mountain Rd.
2
900.4
Mountain View Dr.
2
731.0
Mountain Road Ct.
3
169.1
Parkhill Dr.
3
779.1
Skyline Dr.
3
244.8
Vista Ridge Cr.
3
368.3
Westmorland Rd. (McAllister Dr. to Golden Grove Rd.)
1
1443.7
Wildwood St.
3
1 344.4
APRIL 2013 SAINT JOHN ...10AVEABLE CITY PAGE B -10
(p-
SAIN'I'JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
ROUTE # 9 WESTMORLAND HEIGHTS, EASTMOUNT, SILVER FALLS PAR_K__
_
RUSSELL ST , LOCH LOMOND RD (RUSSELL ST TO MCALLISTER DR ), MCALLISTER DR , ROTHESAY AVE (MCALLISTER DR TO
RUSSELL ST )
STREET NAMES
PRIORITY TOTAL METERS
Atlantic Ave.
3
91.2
Barbara Cr.
3
485.9
Bonita Ave.
3
549.1
Burder St.
3
108.2
Carl Ct.
3
150.2
Cindy Lee St.
3
307.6
Commerce Dr.
2
569.3
Consumers Dr.
2
930.4
Depot Ct.
3
172.6
Derrick Ct.
3
221.0
Eastland Ct.
3
106.8
Ellerdale St.
2
912.0
Elyssa Ln.
3
50.5
Fern St.
3
141.2
Floral St.
3
76.2
Highmount Ct.
3
105.8
Hockey St.
3
133.5
Kilburn Ave.
3
176.1
Linda Ct.
3
121.7
Loch Lomond Rd. (McDonald St. to McAllister Dr.)
1
2435.1
Majors Brook Dr.
2
584.7
Margaret St.
3
281.6
Mark Dr.
2
534.0
Martha Ave.
3
311.5
McAllister Dr.
1
2606.7
McLaughlin Cr.
3
662.8
McLeod St.
3
139.6
Michael Cr.
2
857.6
Nason Rd.
3
232.5
Northumberland Ave.
3
341.9
Oakland St.
3
304.5
Retail Dr.
2
842.8
Ridge St.
3
247.3
Rockcliffe St.
3
274.6
Rockwood Ave.
3
368.7
Rothesay Ave. (McAllister Dr. to Russell St.)
1
2800.0
Russell St.
1
506.4
Spencer St.
3
125.3
St. Anne St.
3
342.9
St. Catherine St.
3
604.9
Valley St.
3
225.4
Westmorland Rd. (Loch Lomond Rd. to McAllister Dr.)
1
3200.0
APRIL 2013 SAINTJOHN ... M EARLE CITY PAGE B -11
SAINT IOHN
APPENDIX "B"
STREET SWEEPING ROUTES
APRIL 2013 SAINT f OHN ... AIIVEABLE CITY PAGE B -12
BAYSIDE DR. (LOCH LOMOND RD TO RED HEAD RD. NEAR GRANDVIEw), LOCH LOMOND RD. ( BAYSIDE DR. TO MCDONALD ST.)
STREET NAMES
PRIORITY
TOTAL METERS
Alma St.
3
129.2
Bayside Dr. (Loch Lomond Rd. to Red Head Rd. near Grandivew)
1
2546.5
Beacon St.
3
275.1
Belgrave St.
3
279.0
Bellevue St.
3
248.7
Belmont St.
3
447.1
Christina Ct.
3
157.4
Courtenay Ave.
2
1049.2
Edith Ave.
3
634.0
First St. E
3
86.6
Foley Ct.
3
217.5
Forest City St.
3
160.4
Graham St.
3
385.9
Green St.
3
127.0
Jean St.
3
307.3
Leaman Ct.
3
296.2
Loch Lomond Rd. (West of McDonald St.)
1
1014.2
McDonald St.
2
698.6
Melrose St.
3
225.0
Mount Pleasant Ave. E
2
928.2
Park Ave.
3
982.5
Partellow St.
3
156.5
Pleasant City St.
3
294.6
Regent St.
3
400.1
Richard St.
3
162.1
River Ave.
3
436.6
Second St. E
3
92.0
Spruce Ave.
3
426.3
Topeka St.
3
582.3
Virginia St.
3
218.0
Westmorland St.
3
121.8
Wilton St.
3
508.5
APRIL 2013 SAINT f OHN ... AIIVEABLE CITY PAGE B -12
�r
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
CHAMPLAIN HEIGHTS, GRANDVIEW AVE., HEATHER WAY, HICKEY RD.
STREET NAMES
PRIORITY
TOTAL METERS
Caroline Ct.
3
70.2
Champlain Dr.
2
2100.0
Creighton Ave.
3
650.8
Cresthill St.
3
175.6
Dawn PI.
3
105.1
Dorothea Dr.
3
456.9
Eagle Blvd.
3
1007.9
East St.
3
85.3
Eastwood Dr.
3
328.0
Eveleigh Ct.
3
108.5
Fowler Dr.
3
286.3
Grandview Ave.
1
4800.0
Heather Way
1
2290.2
Hickey Rd.
1
659.0
High Dr.
1
184.5
Hollybrook Ct.
3
78.7
Ian St.
3
374.5
Jillian Ct.
3
37.2
Keith Ct.
3
309.6
Knox Ct.
3
306.2
Laurie Ct.
3
67.5
Loch Lomond Rd. ( McAllister Dr. to Hickey Rd.)
1
613.0
Morning Side Ct.
3
128.9
Muriel Ave.
3
328.8
Oakhill Cr.
3
401.7
Robar Ct.
3
320.7
Rosedale Cr.
3
258.8
Sherwood Dr.
3
849.8
Shillington Rd.
3
563.4
Silver Cr.
3
164.5
Sunnybrook Terr.
3
370.6
Swanton St.
3
293.6
Sylvia Dr.
3
283.2
Wyatt Cr.
3
661.2
York St.
3
245.7
APRIL 2013 SAINTJOHN ... MEABLE CITY PAGE B -13
Q).-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
LAKEWOOD HEIGHTS, GREENWOOD, LATIMER LAKE
STREET NAMES
PRIORITY
TOTAL METERS
Bon Accord Dr.
3
916.9
David St.
2
326.7
Edinburgh Ave.
3
79.9
Ganong Rd.
3
257.6
Inverness PI.
3
162.7
Lakefield Ct.
3
103.3
Lakeview Dr.
2
1176.8
Latimore Lake Rd.
2
3477.0
Loch Lomond Rd. (Hickey Rd. to Charles
1
2109.0
Lomond Ct.
3
119.5
MacNaughton Dr.
3
250.7
MacNaughton PI.
3
72.4
McGregor PI.
3
89.2
McNamara Ct.
3
133.5
McNamara Dr.
2
834.6
Norman Dr.
3
216.7
Old Lake Trail
3
389.7
Riley Dr.
3
262.9
Sheila Ave.
3
141.4
Strathorne Ave.
3
232.6
Summit Dr.
3
795.0
APRIL 2013 SAINTJOHN ... AIR EABLE CITY PAGE B -14
ot�flk-r-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
ROUTE # 13 BEN LOMOND, LOCH LOMOND i
LOCH LOMOND RD (EAST OF ELDERSLEV AVE) a
STREET NAMES
PRIORITY
TOTAL METERS
Evergreen Ave.
3
187.2
Loch Lomond Rd. (East of Eldersley Ave.)
1
2700.0
APRIL 2013 SAINTJOHN ... �2 EABLE CITY PAGE B -1$
(P.-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
ROTHESAY AVE. (EAST OF MCALLISTER DR.), ROTHESAY RD., GOLDEN GROVE RD. (MCALLISTER DR. TO MYSTERY LAKE DR.), GLEN
RD.
STREET NAMES
PRIORITY
TOTAL METERS
Belgian Rd.
2
248.4
Broadway Ave.
3
616.3
Brown St.
3
243.9
Coldbrook Cr.
2
535.0
Essex St. E
2
88.2
Ford Ave.
3
108.0
Glen Rd.
2
1601.0
Golden Grove Rd. (McAllister Dr. to Mystery Lake Dr.)
1
2121.5
Holland St.
3
213.1
John T. McMillan Ave.
2
477.6
MacKay St.
3
210.1
Morgan Rd.
3
201.3
Mystery Lake Dr.
2
250.1
Princess Ct.
3
200.4
Rayland St.
3
158.1
Reading Cr.
2
371.3
Rothesay Ave. (East of McAllister Dr.)
1
2021.2
Rothesay Rd.
1
1647.0
Roxbury Dr.
2
493.6
Simpson Dr.
2
992.3
Tim St.
3
210.5
Todd St.
3
582.3
Upland Rd.
2
127.2
Walter St.
3
150.2
APRIL 2013 SAINT f OHN ... AIVEABLE CITY PAGE B -16
APPENDIX "B"
JOHN SAINT STREET SWEEPING ROUTES
APRIL 2013 SAINT f OHN ... A4- ?EABLE CITY PAGE B -17
SAINT IOHN
APPENDIX "B"
STREET SWEEPING ROUTES
READ HEAD RD., OLD BLACK RIVER RD.
STREET NAMES
PRIORITY
TOTAL METERS
Aberdeen Ave.
3
439.6
Avon Ct.
3
91.1
Bayside Dr. (Red Head Rd. near Grandview to Red Head Rd. @
Cana port Entrance
1
2500.0
Briar PI.
3
75.7
Brookside Ct.
3
64.7
Dedication St.
3
240.1
Dewar St.
3
156.5
Eden St.
3
248.9
Expansion Ave.
2
441.6
Fay St.
3
93.0
Granville Cr.
3
83.1
Harbourview Dr.
3
606.2
Industrial Dr.
2
930.2
Lucas St.
3
304.0
Mcllveen Dr.
2
1938.6
Ocean Dr.
3
771.8
Oxford PI.
3
79.7
Redrock Ct.
3
60.7
Seaward Cr.
3
408.0
Stillview Ct.
3
60.3
Whitebone Way
2
1186.9
APRIL 2013 SAINT f OHN ... 14EABLE CITY PAGE B -18
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
CENTRAL BUSINESS DISTRICT
STREET NAMES
PRIORITY
TOTAL METERS
Duke Street
2
874.0
Canterbury Street
1
737.0
Charlotte Street
1
727.0
Chipman Hill
1
173.0
Germain Street
1
895.0
Grannan Street
1
143.0
King Square North
1
138.0
King Square South
1
136.0
King Street
1
285.0
King Street East
2
632.0
Leinster Street
2
444.0
Market Square
1
81.0
Mecklenburg Street
2
555.0
North Market Street
1
139.0
Pitt Street
2
898.0
Prince William Street
1
733.0
Princess Street
2
1011.0
South Market Street
1
139.0
St. James Street
2
918.0
Sydney Street
2
989.0
Wentworth Street
2
1068.0
Britain Street
2
423.0
Broad Street
1
564.0
Broadview Street
2
503.0
Carmarthen Street
2
1074.0
Harding Street
2
143.0
Horsfield Street
2
142.0
North Market Wharf
1
139.0
Orange Street
2
551.0
Pagan Place
2
47.0
Peters Wharf
1
64.0
Queen Square North
2
140.0
Queen Square South
2
139.0
Queen Street
2
838.0
Ross Street
2
142.0
Saint Andrews Street
2
143.0
Smythe Street
2
300.0
Union Street
1
1273.0
APRIL 2013 SAINT f OHN ... AZd EABLE CITY PAGE B -19
QI,., -.1
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
PEEL PLAZA, WATERLOO
STREET NAMES
PRIORITY
TOTAL METERS
Bayard Street
3
121.0
Coburg Street
2
140.0
Garden Street
1
349.0
Golding Street
3
116.0
Hazen Street
3
460.0
Paddock Street
3
204.0
Waterloo Street
1
1056.0
Brinley Street
3
105.0
Brunswick Drive
2
393.0
Paul Harris Street
2
118.0
Prince Edward Street
2
421.0
Richmond Street
2
141.0
Alma Street
3
149.0
Blair Street
3
45.0
Carleton Street
3
100.0
Charles Street
3
146.0
Chipman Street
3
73.0
Cliff Street
3
213.0
Delhi Street
2
143.0
Dorchester Street
3
383.0
Dunlop Street
3
305.0
Elliott Row
3
670.0
Exmouth Street
3
318.0
Hanover Street
3
150.0
Hazen Street
3
460.0
Marsh Street
3
151.0
Meadow Street
3
79.0
Peel Street
3
139.0
Peters Street
3
196.0
Ritchie Street
3
670.0
Sewell Street
3
337.0
Stanley Street
3
166.0
Wellington Row
3
139.0
APRIL 2013 SAINTJOHN ... RkEABLE CITY PAGE B -20
lr r
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
_ RQgTE# 19 BRI s'
BRIDGE RD., MANAWAGONISH RD. (EAST OF FAIRVILLE BLVD.), CHURCH AVE. & FAIRVILLE BLVD.
STREET NAMES
PRIORITY
TOTAL METERS
Arthur St.
3
105.8
Beaver Ct.
3
249.3
Bridge Rd.
1
518.1
Busby St.
3
92.0
Catherwood St.
2
850.0
Charles St. W
3
260.9
Church Ave.
1
491.9
Collins St.
3
149.7
Connors St.
3
125.9
Coster St.
3
231.2
Fairville Blvd.
1
3100.0
First Ave.
3
211.1
First St. W
3
93.2
George St.
3
299.6
Greystone Terr.
3
229.6
Harding St. W
2
141.8
Hatheway Cr.
3
172.2
Main St. W
1
608.8
Manawagonish Rd. (East of Fairville Blvd.)
1
2799.2
McKeil St.
3
263.4
Mill St.
3
53.5
Morris St.
3
233.4
O'Brien St.
3
298.4
Orange St. W
3
90.8
Pickard St.
3
98.6
Prospect St.
3
240.8
Ready St.
2
306.4
Walnut St.
3
56.8
Wilson St.
3
358.2
APRIL 2013 SAINTJOHN ... lq�,EABLE CITY PAGE B -21
(p-
SAINTJOHN
APPENDIX "B"
STREET SWEEPING ROUTES
APRIL 2013 SAINT JOHN ... AZ VEABLE CITY PAGE B -22
MILFORD & RANDOLPH
STREET NAMES
PRIORITY
TOTAL METERS
Allison St.
3
106.2
Angus Ct.
3
149.4
Balmoral Cr.
3
805.6
Balmoral Ct.
3
148.6
Dalila Ct.
3
218.1
Dominion Pk. Rd.
2
613.7
Dwyer Rd.
2
656.9
Francis St.
2
285.2
Gifford Rd.
3
402.8
Green Head Rd.
3
3323.8
Hawtrey St.
3
110.4
Hernani Ct.
3
171.7
Kingsville Rd.
2
533.0
Leblanc Ct.
3
70.3
Melanson Dr.
3
50.3
Milford Rd.
2
1975.7
River Hill Dr.
3
794.5
Russell Hill Rd.
3
463.3
Saint Clair Ave.
3
321.2
Silvermount Cr.
3
247.5
Starburst Ln.
3
188.9
Tippett Dr.
3
138.5
Williams St.
3
106.7
APRIL 2013 SAINT JOHN ... AZ VEABLE CITY PAGE B -22
(P-11
SAINT IOHN
APPENDIX "B"
STREET SWEEPING ROUTES
ROUTE # 2 1 GREENDALE
GREENDALE
STREET NAMES
PRIORITY
TOTAL METERS
Birch St.
2
107.3
Brookview Cr.
3
687.4
Clover Ct.
3
274.2
Dever Rd.
1
1437.3
Dexter Dr.
2
440.4
Greendale Cr.
2
625.1
Hughes Ln.
3
211.2
Lingley Ln.
3
328.8
McCavour Dr.
3
807.8
Mollins Dr.
2
740.0
Oak Terr.
3
68.2
Roderick Row
3
240.4
Sunset Dr.
3
564.6
Valleyview Cr.
3
543.7
II Westwood Terr. 3 154.4 I�
APRIL 2013 SAINT JOHN ... OVEABLE CITY PAGE B -23
(a-)-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
QUITON HEIGHTS, CHURCHILL HEIGHTS & MANCHESTER AVE.
STREET NAMES
PRIORITY
TOTAL METERS
Anderson Dr.
2
416.3
Bayview Dr.
3
466.3
Burnside Cr.
3
281.8
Carle Ave.
3
189.0
Centennial Dr.
2
307.5
Central Ave.
2
664.8
Edgehill Row
3
325.8
Fenton Dr.
2
123.5
Glenwood Dr.
3
540.5
Harbary Terr.
3
263.7
Hawkes Dr.
3
296.1
Hillcrest Dr.
3
630.4
Horsler Dr.
2
485.6
Lorne Ave.
3
188.0
Loyalist Ln.
3
207.7
Manchester Ave.
1
1224.5
Ocean Ct.
2
243.7
Porter St.
3
530.4
Quinton Ave.
2
278.1
Scotiaview Dr.
3
670.5
St. Coeur Ct.
3
377.5
Stewart St.
3
127.2
Vale Crest Dr.
3
100.1
APRIL 2013 SAINTJOHN ... J2LgvEABLE CITY PAGE B -24
(P-1
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
ISLAND VIEW HEIGHTS, WESTGATE PARK, MONTE CRISTO PARK, GAULT RD., MANAWAGONISH RD. (WEST OF FAIRVILLE BLVD.)
STREET NAMES
PRIORITY
TOTAL METERS
Manawagonish Rd. (West of Fairville Blvd.)
1
2129.9
Coronation Ave.
2
132.5
Clear View Row
2
330.1
Island View Dr.
2
272.2
Lewelyn Ave.
3
118.1
Ridge Row
2
719.6
Forest Hill Dr.
3
248.3
Clark Hill Cr.
3
257.4
Mahogony Terr.
3
201.0
Mahogony Island Ct.
3
312.2
Westgate Dr.
2
524.0
Gaelic Dr.
3
446.9
Erin Ct.
3
124.7
Downsview Dr.
2
790.1
Sandalwood Cr.
3
359.5
Mountfield Cr.
2
374.1
Cullinan Ave.
3
187.6
Acorn Dr.
3
256.5
Gault Rd.
1
1095.6
Alvic PI.
3
273.3
Valentine Blvd.
3
253.1
APRIL 2013 SAINTJOHN ... Al VEABLE CITY PAGE B -25
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
SOUTH OF THROUGHWAY & WEST OF BLEURY ST.
STREET NAMES
PRIORITY
TOTAL METERS
Alderwood St.
3
127.5
Allingham Cr.
3
429.8
Benji Ln.
3
163.5
Bleury St.
1
594.9
Dannells Dr. *
2
422.3
Driftwood Ln.
3
176.3
Honeysuckle Dr.
3
957.7
Lilac Ln.
3
112.2
Meadow Wood Gardens
3
198.0
Molson Ave.*
3
468.0
Montreal Ave. *
3
395.0
Ontario St.
3
247.4
Rosemonde Ct.
3
46.7
Sand Cove Rd. *
2
1027.0
Seacoast Ln.
3
127.4
Seawood Ln.
3
511.0
Sherbrooke St. *
1
319.9
Simms Ct.
3
226.8
Thistle St.
3
185.8
APRIL 2013 SAINT JOHN ... AI11/EABLE CITY PAGE B -26
- JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
EAST OF BLEURY ST., SOUTH OF LANCASTER AVE. & SEA ST. (FUNDY HEIGHTS)
STREET NAMES
PRIORITY
TOTAL METERS
Argyle St.
2
486.6
Bardsley Ave.
3
226.5
Bardsley Ct.
3
52.0
Buena Vista Ave.
3
357.2
Centre St.
3
337.1
Cherry Tree Ln.
3
72.5
Cushing St.
3
376.5
Dannells Dr. *"
3
129.7
Demille St.
3
102.3
Driscoll Dr.
3
199.8
Drummond St.
3
82.5
Duchess St.
3
141.4
Duck Cove Cr.
3
209.8
Duck Cove Ln.
3
303.7
Dunn Ave.
2
700.0
Earle Ave.
3
195.5
Edward Ave.
3
205.9
Elmore Cr.
3
271.9
Emery St.
3
50.4
Fundy Dr.
2
1200.0
Havelock St.
2
554.9
Lancaster Ave.
1
1600.0
Lawrence St.
3
485.3
Lewin Ave.
3
121.6
Lewin Cl.
3
65.5
Mansfield PI.
3
226.4
Mansfield St.
3
402.3
Molson Ave. ""
3
312.2
Montreal Ave. **
3
265.4
Pleasant St.
3
238.2
Rocky Bluff Terr.
3
464.5
an Cove Rd. **
2
1100.0
Sea St.
3
716.9
Seacliff Dr.
3
339.1
Sherbrooke St. ' *
1
364.8
Simms St.
3
150.3
Summer St. W
3
377.9
Thomas Ave.
3
146.1
** SECTION EAST OF BLEURY ST. ONLY.
APRIL 2013 SAINT JOHN ... A-VVEABLE CITY PAGE B -27
(P-1
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
APRIL 2013 SAINT JOHN ... AVVEABLE CITY PAGE B -28
EAST OF BLEURY ST., SOUTH OF LANCASTER AVE. & SEA ST. (FUNDY HEIGHTS)
STREET NAMES
PRIORITY
TOTAL METERS
Tilton Ave.
3
175.0
Tipperary Ct.
3
25.0
Wallace Ct.
3
173.9
Walsh PI.
3
98.4
Whipple St.
3
200.2
Windsor St.
3
520.5
Young St.
3
727.3
APRIL 2013 SAINT JOHN ... AVVEABLE CITY PAGE B -28
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
EAST OF LANCASTER AVE. & SEA ST.
STREET NAMES
PRIORITY
TOTAL METERS
Algonquin PI.
3
74.2
Beaconsfield Ave.
3
325.1
Beaconsfield Cr.
3
370.2
Bonner PI.
3
316.2
Carleton PI.
3
107.8
Champlain St.
2
472.1
Chapel St.
2
264.3
Charlotte St. W
2
850.0
City Line
3
1001.4
Clarence St.
3
123.7
Clifton St. W
3
220.4
Demonts St.
3
217.7
Dominion Ct.
3
175.1
Dufferin Row
1
357.9
Duke St. W
1
913.1
Germain St. W
3
439.4
Guilford St.
3
569.2
King St. W
1
502.2
Lancaster St.
3
1186.4
Lowell St.
3
510.4
LudlOw St.
2
1000.0
Maple Row
3
260.1
Market PI.
1
700.0
Martello Rd.
3
280.6
Middle St.
3
100.5
Olive St.
3
175.6
Prince St.
1
835.2
Queen St. W
3
751.6
Riverview Dr.
3
920.7
Rodney St.
3
583.3
Saint George St.
3
393.1
St. James St. W
3
917.4
St. John St.
1
740.6
Suffolk St.
3
143.9
Sutton St.
3
76.2
Tilley Ln.
2
159.0
Tower St.
3
567.3
Watson St.
3
1000.0
Winslow St.
3
543.1
Woodville Rd.
2 j
550.9
APRIL 2013 SAINT f OHN ... A- 14VEABLE CITY PAGE B -29
lr
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
'R
OCEAN WESTWAY TO LORNEVILLE
STREET NAMES
PRIORITY
TOTAL METERS
Alloy Dr.
2
695.6
Birchwood PI.
2
304.1
Galbraith PI.
2
282.2
King William Rd.
2
1400.0
Ocean Westway
1
2200.0
APRIL 2013 SAINT,JOHN ... A4-5/EABLE CITY PAGE B -30
(p-
SAINT JOHN
APPENDIX "B"
STREET SWEEPING ROUTES
O
BAY STREET TO WESTFIELD RD.
STREET NAMES
PRIORITY 11
TOTAL METERS
Bay St.
3
327
Belmont Rd.
3
103
Westfiled Rd.
1
5600
APRIL 2013 SAINT JOHN ... KI&EABLE CITY PAGE B -31
(P-..
SAINT JOHN
APPENDIX "C"
STREET SWEEPING BYLAWS
BYLAWS The lists of bylaws that pertain to city streets are as follows;
A By -Law Relating to the Public Streets in the City of Saint
John and to Prevent Nuisances in the Said City
APRIL 2013 SAINTfOHN ... AUEABLE CITY PAGE C -1
SAINT JOHN
BYLAWS
APPENDIX "C"
STREET SWEEPING BYLAWS
The lists of bylaws that pertain to city streets are as follows;
Section 2 of A By -Law Relating to the Public Streets in the
City of Saint John and to Prevent Nuisances in the Said City
provides that:
"No person shall put, lay, or place, or cause to be put, laid,
or placed, in or upon any street within this City, any...
stone,... or any earth, rubbish..."
Penalties for violations are prescribed in the By -Law.
APRIL 2013 SAINT f OHN ... A40VEABLE CITY PAGE CA
REPORT TO COMMON COUNCIL
M &C2013 -86
April 30, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: OFF HOUR STREET PAVING
BACKGROUND
The City of Saint John
At its October 1, 2012 meeting, Common Council "RESOLVED that the City Manager be
directed to create a policy whereby heavily traveled streets in The City are paved in the off
hours, and further, in cases where off hour paving is done that it not exceed 10 percent of normal
cost and if so it is brought back for Council to decide on the value of doing so ".
ANALYSIS
Asphalt paving during nighttime hours on city streets is not a common practice for City forces or
private contractors in Saint John. While it is possible for paving to be completed at night, there
are a number of factors that require consideration prior to committing to this practice.
Some of these considerations / impediments are as follows;
• It is very difficult to achieve proper compaction through the asphalt rolling process
because effective rolling techniques rely on visual observation. Large banks of lights do
not provide the same visual observation as during daytime hours. There are more
shadows and surface glare. Poor compaction can lead to premature surface raveling,
rutting, water permeability, settlement and cracking. Historically, the City has
encountered these types of issues on a section of Westmorland Road by the CAA
building (2006) and King Square North (2007). Both streets have required premature
maintenance since being paved at night by a private contractor hired by the City. Other
factors include;
• Lower temperatures ( ideal temperature is < 7 degrees Celsius and rising)
• Safety (less light at night, body temperature decrease between 5am and lam, disruption
to sleeping patterns, etc.)
• Noise restrictions (construction noise is amplified at night due to lower ambient noise
levels)
• Coordination with asphalt plant operations (normally not open during the night — must be
a volume requirement to warrant staying open at night)
• Inspection coordination (City inspectors are contracted)
• Same crew could not be utilized next day for regular paving causing a loss in
productivity. (Must choose to do all paving during the day or during the night to align the
workforce shift schedules)
139
Off Hour Street Paving
Report to Common Council, M & C 2013 - 86
April 30, 2013
Page 2
• Increased cost of 5 % to 10% ($150,000 to $300,000). Generally, a premium is paid to
night shift workers / inspectors, etc. through contract obligations or otherwise.
• Worker morale (most workers do not enjoy working through the night)
Many municipalities in North America struggle with traffic disruptions due to construction
projects that include asphalt resurfacing. Many highway projects can be completed at night based
on volume, the asphalt plant being open at night and the contractor's ability to establish a
permanent night shift for paving operations. The City's Asphalt Resurfacing Program currently
does not provide for enough asphalt resurfacing work for a contractor or the asphalt plant
operator to warrant a permanent night shift.
In 2012, the City requested that the asphalt resurfacing work be completed along Chesley Drive
between Main Street North and Hilyard Street and City Road between Haymarket Square and the
Marco Polo Bridge by the contractor on a weekend day when there is less traffic with no issues.
Contractors have also been occasionally requested to begin paving work between 9am and 4pm
to minimize traffic disruptions with success and at no extra cost. To place this type of restriction
within a contract will result in an increased contract cost of at least 10% but could be higher.
Most construction and asphalt companies operate 12 hour shifts during construction season.
These companies would be required to pass along the labour costs to the City for an asphalt crew
of 12 personnel between lam to 9am and 4pm to 6pm.
The 2012 construction season included major Harbour Cleanup projects that have had major
impacts on traffic flow. As these projects are expected to be completed in 2012, less traffic
impacts due to construction and paving can be expected in 2013.
RECOMMENDATION
It is recommended that Common Council endorse that staff employ sound engineering judgment
and options such as weekend paving and paving outside of peak travel times, and not policy, be
used to determine when lane closures occur to best minimize the impact to traffic flow.
Respectfully submitted,
R. Kevin Rice B. Sc., CET
Deputy Commissioner
Transportation and Environment Service
J. Patrick Woods, CGA
City Manager
140
Wm. Edwards, P. En .
Commissioner
Transportation and Environment Service
i;�: �
City Solicitors Office
Bureau de Pavocat municipal
The City of Saint John
May 1, 2013
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
Re: By -Law to prevent the feeding of deer within the City limits
Background:
By letter to the Council dated May 20, 2011, Councillor Farren raised the
issue of people feeding deer and the problems associated with this. He
proposed a motion `that the City enact a by -law to prevent people from
feeding the deer within the City Limits.
At its meeting held on May 24, 2011, Council resolved `that the
letter from Councillor Farren ... be referred to the City Solicitor for a
report and recommendation.'
Synopsis:
The Municipalities Act provides authority for a municipality to enact 'by-
laws that the Council considers advisable and necessary respecting
animals within the municipality'.
Analysis:
The relevant provision of the Municipalities Act is section 96. More
specifically, subsection 96(1) reads as follows:
"96(1) Subject to subsection (2), the council of a municipality may make
by -laws
(a) respecting animal control;
(b) respecting the keeping of animals;
(c) respecting disturbances by animals;
P.O. Box .1 971 Sain: John, NB Canada EL 1141 www.sairitjohn.ca u,A 1971 Saint John, N.-f,. Canaria 12L 4L',
2 Common Council
May 1, 2013
(d) respecting the protection of persons and property from
animals;
(e) respecting the seizure of animals on private or public property;
(f) respecting the licensing of animals;
(g) defining fierce or dangerous animals, including defining them
by breed, cross -breed or partial breed;
(h) prohibiting or regulating the keeping of fierce or dangerous
animals;
(i) providing that a judge of the Provincial Court to whom a
complaint has been made, alleging that a animal has bitten or
attempted to bite a person, may summon the owner of the animal
to appear and to show cause why the animal should not be
destroyed and may, if from the evidence produced it appears that
the animal has bitten or has attempted to bite a person, make an
order directing
(i) that the animal be destroyed, or
(ii) that the owner or keeper of the animal keep the animal
under control; and
(j) respecting any other matter or thing in relation to animals
within the municipality." [OUR EMPHASIS]
The purpose of the above noted section is to allow municipalities to
regulate the behaviour of people as it relates to animals. Though
subsection 96(1) lists of number of subjects which may be regulated by a
by -law relating to animals, the said list is not exhaustive. In fact,
paragraph (j) gives municipalities a very broad authority to regulate 'any
other matter or thing in relation to animals within the municipality. This
broad authority is confirmed at subsection 96(3). It reads:
"96 (3) Subject to subsection (4), notwithstanding that specific powers are
given in paragraphs (1)(a) to (i) to the council of a municipality to make
by -laws in relation to animals, no person, court, tribunal or other body
shall construe the giving of those specific powers so as to limit the
general powers given in paragraph (1)(j) and paragraph (1)(i) shall be
construed so as to give the council the broadest possible powers to make
by -laws that the council considers advisable and necessary respecting
animals within the municipality, subject to any exceptions that the
Lieutenant - Governor in Council may establish under sub - section (2)."
No regulation has been promulgated under 96(2) which would list
exceptions to a municipality's broad authority under 96(1)0).
The enactment of any by -law provision designed to proscribe specific
behaviour naturally raises the issue of enforcement, i.e. what can be done
142
3 Common Council
May 1, 2013
in those cases where voluntary compliance does not result. Successful
enforcement requires at a minimum that:
1. the provision in question lies within the municipality's authority;
2. adequate evidence is available, i.e. evidence which is both
sufficient in its particulars and admissible in court; and
3. the relevant evidence be submitted and accepted by a court.
The City has the requisite authority. However, respecting the second and
third requirements, short of redeploying the inspection /investigation efforts
of the City's enforcement personnel to the by -law provisions in question,
enforcement will depend upon citizens being prepared to testify against
other citizens, more specifically, their neighbours. The enthusiasm to
attend in court for that purpose is not great amongst most neighbours.
This practical challenge must be recognized.
Rothesay has enacted a by -law addressing the feeding of deer and in a
discussion with an official of the Town we were advised that no
prosecution pursuant to that by -law had been undertaken. Rather, the
efforts to achieve compliance with the by -law are persuasive and
educative in nature. It was also recounted to us that Rothesay,
Quispamsis and Hampton are collaborating in their efforts to address the
difficulties associated with increasing deer population in their communities.
It might be that Council would wish to join them in that collaboration. As
you can appreciate there are dimensions to the "deer" issue that engage
both the Provincial Department of Natural Resources and the Department
of Health.
Conclusion:
In my opinion, the City may, pursuant to the above -noted authority, enact
a by -law to prohibit people from feeding the deer or other animals within
the City. We have provided a draft amendment to the Dog Control By -Law
for your consideration in this respect.
The By -Law amendment changes the name of the By -Law back to "Animal
Control By- Law", and adds section 9.1 to the By -Law which prohibits
feeding or purposefully attracting deer on one's own property or any other
property located within the City. Section 11 provides that it is an offence
to violate any provision of the By -Law. The minimum fine for a violation is
$250.00 and the maximum fine is $2,100.00. We did not change section
143
4 common Council
May 1, 2013
11 to provide for a different penalty for a violation of the "feeding of deer"
provision.
Respectfully Submitted,
John L. Nugent
City Solicitor
Enclosure
144
A BY -LAW TO AMEND A BY -LAW
RESPECTING THE CONTROL OF
DOGS IN THE CITY OF SAINT JOHN
Be it enacted by the Common Council of
The City of Saint John as follows:
A By -Law of The City of Saint John
entitled "A By -Law respecting the Control of
Dogs in The City of Saint John" enacted on
the 24"' day of September, 2012 is hereby
amended as follows:
1 The title to the by -law is amended by
deleting the word "Dogs" and replacing it
with "Animals ".
2 Section 1 is amended by deleting the word
"dog" and replacing it with "animal ".
3 The following is added immediately after
subsection 9(3):
"DEER
9.1 No person shall, on their own property
or on any other property located within the
City of Saint John, feed or otherwise
purposefully attract deer or cause or permit
deer to be fed or otherwise purposefully
attracted.
145
ARRETE MODIFIANT L'ARRETE
CONCERNANT LE CONTROLE DES
CHIENS DANS THE CITY OF SAINT
JOHN
Lors d'une reunion du conseil communal,
The City of Saint John a ddcrdtd ce qui suit.
Pars les prdsentes, 1'arr&6 de The City of
Saint John intituld « Arrete concernant le
control des animaux daps The City of Saint
John >> ddcrdtd le 24 septembre, 2012, est
modifid comme suit:
1 Le titre de Parretti est modifid par la
suppression du mot « chiens » et son
remplacement par le mot o animaux >>.
2 L'article 1 est modifid par la suppression
des mots « de chien >> et son remplacement
par le mot o d'animaux >>.
3 Ce qui suit est ajoutd immddiatement apres
le paragraphe 9(3) :
CIIEVREUILS
9.1 Nul ne doit nourrir ou ddlibdrdment
attirer des chevreuils sur sa propre propridtd
ou sur toute autre propridtd situde daps la ville
de Saint John ou permettre ou faire en sorte
que des chevreuils soient nourris ou
ddlibdrdment attirds sur sa propre propridtd
ou sur toute autre propridtd situde dans la ville
de Saint John.
2
IN WITNESS WHEREOF the City of Saint
John has caused the Corporate Common Seal
of the said City to be affixed to this By -law
the day of , A.D. 2013
and signed by:
Mayor /Maire
EN FOI DE QUOI, The City of Saint John a
fait apposer son sceau communal sur le
present arrete le
2013, aver les signatures suivantes
Common Clerk/Greff'iere communale
First Reading - Premiere lecture -
Second Reading - Deuxieme lecture -
Third Reading - Troisieme -
146
REPORT TO COMMON COUNCIL
1 May 2013
His Worship Mel Norton
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Amendment — Pomerleau Settlement Agreement
Council previously approved a comprehensive settlement agreement with
Pomerleau Inc. related to work completed at the Police HQ.
Staff working with Pomerleau staff, have since identified an error in the
calculated payment amount for change orders. The corrected amount will result
in a $35,372.27 credit applied in the City's favour. It is therefore necessary to
amend the original agreement to incorporate the reduced payment.
Legal staff have prepared the necessary documentation to effect the change.
Recommendation
That Common Council;
Approve the submitted text of the Amended Settlement Agreement between The
City of Saint John and Pomerleau Inc., in relation to the Police HQ project, the
text of which accompanies the City Manager's correspondence in this matter to
Common Council, dated May 1 st, 2013; and
That the Mayor and Assistant Common Clerk be authorized to execute the
Amended Settlement Agreement.
Respectfully submitted,
J. Patrick Woods, CGA
CITY MANAGER
147
This AMENDED SETTLEMENT AGREEMENT made in triplicate this
day of May, 2013 (the "Effective Date ").
BETWEEN:
THE CITY OF SAINT JOHN (hereinafter the "City ")
OF THE FIRST PART
-AND-
POMERLEAU INC. (hereinafter "Pomerleau ")
OF THE SECOND PART
WHEREAS by a Settlement Agreement dated April 17th, 2013 (the
"Original Agreement'), the City and Pomerleau entered into an
agreement concerning a claim advanced by Pomerleau against the City
for compensation for outstanding accounts, approved change orders,
holdbacks, delays in the performance of the Work, extra costs, other
expenses and interests.
AND WHEREAS the City and Pomerleau wish to further amend the
Original Agreement in accordance with the terms and conditions hereof;
AND WHEREAS this Amended Settlement Agreement (the "Amended
Agreement") is required to correct discrepancies between change order
values issued by the Consultant and that carried by Pomerleau within the
final progress claims;
AND WHEREAS Common Council on .2013:
(a) [• Enter Resolution]
NOW THEREFORE THIS AMENDED SETTLEMENT AGREEMENT
WITNESSES THAT in consideration of the mutual covenants and
agreements herein and subject to the terms and conditions set out in this
Amended Settlement Agreement, the Parties agree as follows:
1. The Parties agree that the recitals aforementioned are true and
correct in all material aspects.
148
Page 12
2. The Parties agree that the Original Agreement is hereby modified
and amended as follows:
A. The following section is added after Section 3:
3.1 The sum of $70.37, HST included, shall be added to
subsection 2(a) and "Approved and paid changes" in
Schedule B.
3.2 The sum of $35,372.27, HST included, shall be credited
from subsection 2(b) and "CO — Additional Work" in
Schedule B.
B. Schedule B is deleted and replaced with the following revised
schedule:
SCHEDULE "B"
3. The Parties hereby confirm that all other terms and conditions of
the Original Agreement are in full force and effect, unamended,
except as expressly provided in this Amended Agreement.
4. This Amended Agreement may be executed in one or more
counterparts, each of which when so executed shall be deemed to
be an original and such counterparts together shall constitute one
and the same instrument.
5. Any notice under this Amended Agreement shall be sufficiently
given by personal delivery or by registered letter, postage prepaid,
149
HST
Original Contract Price
$20,675,000.00
$2,687,750.00
Approved and paid
changes
$855,694.51
$111,240.29
CO - Additional Work
$168,697.11
$21,930.62
CO - Delay Claim
$500,000.00
$65,000.00
3. The Parties hereby confirm that all other terms and conditions of
the Original Agreement are in full force and effect, unamended,
except as expressly provided in this Amended Agreement.
4. This Amended Agreement may be executed in one or more
counterparts, each of which when so executed shall be deemed to
be an original and such counterparts together shall constitute one
and the same instrument.
5. Any notice under this Amended Agreement shall be sufficiently
given by personal delivery or by registered letter, postage prepaid,
149
Page 13
mailed in a Canadian post office and prepaid courier, addressed, in
the case of notice to the City, to the Assistant Common Clerk, 15
Market Square, P.O. Box 1971, Saint John, New Brunswick, E2L
4L1, Telephone: 506.658.2862, Fax: 506.674.4214, and in the case
of Pomerleau, 10 Morris Drive, Unit 37, Dartmouth, Nova Scotia,
B313 1 K8, Telephone: 902.468.3669, Fax: 902.468.3049;
or to any other address as may be designated in writing by the
Parties and the date of receipt of any notice by mailing shall be
deemed conclusively to be five (5) calendar days after the mailing.
IN WITNESS WHEREOF The City of Saint John has hereto fixed in its
corporate seal and caused these presents to be executed by its duly
authorized officers in the manner prescribed by the Municipalities Act,
R.S.N.B. 1973, c. M -22, and amendments thereto, and Pomerleau has
caused these presents to be executed as of the day and year first written
above.
SIGNED, SEALED & DELIVERED
in the presence of
Witness
THE CITY OF SAINT JOHN
Per:
Mel Norton, Mayor
Jonathan A. Taylor,
Assistant Common Clerk
Council Resolutions: , 2013
POMERLEAU INC.
Per:
Patrick Stiles, P.Eng., LEEDR AP, GSC
Regional Director —Atlantic
150
Page 14
PROVINCE OF NEW BRUNSWICK
COUNTY OF SAINT JOHN
I, JONATHAN A. TAYLOR, of the City of Saint John, in the County
of Saint John and Province of New Brunswick, MAKE OATH AND SAY:
1. THAT I am the Assistant Common Clerk of the City of Saint John
and have custody of the Common Seal hereof.
2. THAT the Seal to the aforegoing instrument affixed is the Common
Seal of the said The City of Saint John and that it was affixed by
Order of the Common Council of the said City.
3. THAT the signature "Mel Norton" to the said instrument is the
signature of Mel Norton, Mayor of the said City, and the signature
"Jonathan A. Taylor" thereto is my own signature.
4. THAT we are the proper officers to sign the aforegoing instrument
on behalf of The City of Saint John.
SWORN TO before me at Saint
John, in the County of Saint John
and Province of New Brunswick
the day of May, 2013.
Frangois M. Beaulieu
Commissioner of Oaths
Being a Solicitor
151
Jonathan A. Taylor
Page 15
PROVINCE OF NOVA SCOTIA
1, , of the City of Dartmouth and
Province of Nova Scotia, MAKE OATH AND SAY:
1. That the within Instrument was executed by Patrick Stiles, Regional
Director — Atlantic for Pomerleau Inc.
2. That the signature of "Patrick Stiles set and subscribed to the said
Instrument is the signature of the said Patrick Stiles and was
subscribed thereto in my presence.
SWORN TO before me at
Dartmouth and Province of Nova
Scotia the day of May, 2013.
Commissioner of Oaths,
152
April 30, 2013
His Worship Mayor Norton
And Members of Common Council
Your Worship and Councillors:
Saint John is recognized as the hub for athletes, officials and builders of sport in the Greater Saint John Community.
Our rich sport tradition continues to influence the fabric of our community by instilling positive values of sport;
values such as Fairplay, respect for officials & coaches, respect for the rules, and respect for your opponent; all of
which transcend to respecting one another within our community.
Sport builds and develops qualities of commitment and perseverance in a person which are necessary to perform and
achieve at a high level.
These values and qualities are not only instilled and applied in the sport arena but in life itself.
The Saint John Sports Hall of Fame boasts a proud history of acknowledging and recognizing these positive values
and qualities; as well as the high levels of achievement of sport participants of our community.
On Thursday June 27, 2013 the Saint John Sports Halls of Fame committee will induct five individuals and one
sport team at the 22nd Saint John Sports Hall of Fame Induction Ceremony and Dinner at Lily Lake Pavilion.
The City of Saint John through the former Recreation & Parks Department founded the Saint John Sports Hall of
Fame which currently resides at Harbour Station. Presently, city staff through the recreation programming service
works with the Sports Hall of Fame committee which consists of sport representatives who manage the selection and
induction of members, and as well organizes the induction ceremony and dinner.
The Saint John Sports Hall of Fame committee respectfully requests the following of Mayor Norton and council:
1) Officially announce the 2013 Inductees into the Saint John Sports Hall of Fame at the May 6, 2013
Common Council meeting (Appendix A).
2) To be our invited guests at the 22nd Saint John Sports Hall of Fame Induction Ceremony & Dinner on
Thursday June 27, 2013.
3) Mayor Norton to bring greetings and congratulations to the inductees on behalf of the City of Saint John.
The Saint John Sports Hall of Fame committee wishes to thank Mayor Norton and Common Council for their
ongoing support and commitment to the Saint John sporting community.
Sincerely,
Fred Horgan, Chairperson
Saint John Sports Hall of Fame
153
Appendix A:
The Saint John Sports Hall of Fame announces the 2013 INDUCTEES:
Gina Spear- Burrows (Athlete) — Triathlon, Running
Nancy Morrison (Official) — Softball, Basketball
Tara Maclntyre- Olesen (Athlete) — Volleyball
Glidden Titus (Athlete) — Bodybuilding
Raymond Jenkins (Athlete) — Bowling
Hanlon Senior Curling (Team) — Curling
(Lead: Jane Arseneau, Second: Judy Blanchard, Mate: Kathy Floyd, Skip: Heidi Hanlon)
22nd Saint John Sports Hall of Fame
Induction Ceremony & Dinner
Thursday, June 27th, 2013
Lily Lake Pavilion
Dinner: 7:00 pm
Tickets: $60.00
Tickets may be purchased at Leisure Services Department
171 Adelaide Street
8:30 a.m. —1: 00 p.m.
To Purchase Tickets Contact:
Barry Freeze @ 658 -4709 / email: barry.freezensaintjohn.ca
or Kevin Watson @ 635 -2017 / email: kevin.watsongsaintjohn.ca
Saint John Sports Hall of Fame Committee
Fred Horgan, Chairperson
Kevin Carson
Dave Munroe
Barry Freeze Kevin Watson: Staff Liaisons
Judy Ellis
Jackie Henneberry
Ellen MacDonald — Robart
154
Ian Polley
Monica Hitchcock
Dave McAuley
2013 Saint John Sports Hall of Fame Inductees
Gina Spear- Burrows (Athlete) — Triathlon /Running — Gina represented Saint John at the
Canada Games track. She continued her competitive running in all major marathons and
branched out to the ultra - challenging triathlons. Gina won an age class Ironman Canada and
excelled at the Hawaii Ironman World Championships.
Nancy Morrison (Official) — Basketball/Softball — Nancy is an award winning official in
several sports. Her softball career included a World Championship, Olympic Qualifier,
International Tournaments and the pinnacle — umpiring the 2008 Beijing Olympic Games.
Tara MacIntyre- Olesen (Athlete) — Volleyball — Tara was a member of the Canadian Junior &
Senior National Teams. The Saint John player developed her skills while a member of the NB
Canada Games team and Dalhousie University where she earned league Rookie of Year & All
Canadian honours.
Glidden Titus (Athlete) — Bodybuilding — Glidden is a `drug -free' bodybuilder who won
numerous provincial and Atlantic titles. His medal at the Canadian Championships fulfilled a
path of hard work and dedication. He has given back to his sport as a judge for 30 years.
Raymond Jenkins (Athlete) deceased — Bowling — Raymond was a 7 time NB team champion
member. The lifelong bowler scored twenty -seven `400' games including 416 at the age of 66.
Raymond held the top average in 3 Saint John house leagues during one memorable season.
Team Hanlon (Team) — Curling - team members Heidi Hanlon, Kathy Floyd, Judy
Blanchard, and Jane Arseneau have enjoyed individual & team curling success through the
years. 2012 was a magical year, as Team Hanlon won the Canadian Senior Championship to
advance to the World Championships. They went undefeated 8 -0 to bring home the World title
from Denmark.
155
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1
The city of saint John
May 6, 2013
Deputy Mayor and Councillors
Subject: Access to Seven (7) City Owned Properties to Decommission Abandoned
Oil Pipeline
The Committee of the Whole, having met on May 6, 2013, adopted the following
recommendation:
RESOLVED that the City of Saint John enter into an Access Agreement with Irving Pulp &
Paper, Limited for the purpose of carrying out such inspections, investigations, surveys,
testing's and environmental audits as the Company shall deem necessary on the affected City
owned Lands, upon the terms and conditions set out in the Agreement submitted with M &C
2013 -91 and dated May 6, 2013; and further that the Mayor and Clerk be authorized to execute
the said Agreement.
Sincerely,
Mel Norton
Mayor
IV rzil
SAINT ITOHN P.O. Box 1971 Saint John, NB Canada E2L 4t5t vn„ msaintjohn.ca I C.P. 1971 Saint John, NA. Canada E2L 41
THIS AGREEMENT made this day of 2013.
BY AND BETWEEN:
THE CITE'' OF SAINT JOHN, having its City
Hall at 15 Market Square, Saint John, New
Brunswick, a body corporate by Royal Charter,
confirmed and amended by Acts of the Legislative
Assembly of the Province of New Brunswick,
hereinafter the "City"
OF THE FIRST PART
- and
Irving Pulp & Paper, Limited, a body corporate
duly registered under the laws of the Province of
New Brunswick, having offices at 300 Union Street,
in Saint John, New Brunswick, hereinafter the
"Company"
OF THE SECOND PART
WHEREAS the City is the owner of lands designated by Service New Brunswick
as PID Nos. 00415968, 55003172, 55021950, 55028054, 55155519, 55155923 and
55163265 (hereinafter the "Lands "); and
WHEREAS the Company seeks access to the Lands to carry out inspections,
surveys and testing; and
WHEREAS at a meeting of the Common Council of the City of Saint John held
2013, the City resolved to give to the Company access to the
Lands to carry out inspections, investigations, surveys and testing upon such terms and
conditions as are hereinafter set out;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration
of the mutual covenants and agreements herein and subject to the terms and conditions
set out in this Agreement, the parties agree as follows:
158
Access Agreement
WM
1. The Company, by its authorized representatives and agents, with such equipment
as may be necessary, has a right of access to, in and upon the Lands at any time provided
such right is exercised with as little disturbance as possible to the City and does not
unduly interfere with the City's use of the Lands at such tunes and for such purposes
hereinafter set out:
a) the right of access is to allow the Company to carry out such inspections,
investigations, surveys, testings and environmental audits as the Company
shall deem necessary;
b) the right of access to, in and upon the Lands shall terminate at 11 :59 p.m,
local time on the 31" day of December, 2013;
c) any entry to, in and upon the Lands shall require 24 hours pri or written
notice to the City Manager of the City;
d) the Company shall pay all costs and expenses related to, arising out of or
in connection with the inspections, investigations, surveys, testings and
environmental audits, including site cleaning, preparation and landscape
restoration;
e) any entry by or on behalf of the Company on the Lands shall be at the
Company's sole risk, cost and expense and the Company shall make good
any and all damage caused to the Lands;
f) the Company shall carry out the inspections, investigations, surveys,
testings and environmental audits in such a manner as to minimize damage
to the Lands, only cut trees insofar as it is necessary for the purposes of
inspections, investigations, surveys, testings and environmental audits and
restore the Lands to as close to its original condition as is reasonably
possible;
g) the Company shall not exercise any access in, to and upon the Lands until
the Company delivers to the City a Certificate of Insurance naming the
City as an additional insured for claims arising from the operations of the
Company, evidencing a policy of commercial general liability coverage on
"an occurrence" basis and containing a cross liability clause, which policy
must have an inclusive limit of not less than Five Million ($5,000,000.00)
Dollars. The aforesaid Certificate must provide that the insurer or its
agent will endeavor to provide thirty (30) days prior written notice to the
City before the insurance is cancelled or allowed to lapse. The aforesaid
insurance coverage must remain in full force and effect during the entire
term of this Agreement;
159
Access Agreement
.3-
h) the Company, for itself and its authorized representatives and agents,
hereby indemnifies and saves harmless the City from and against all
actions, causes of actions, proceedings, claims and demands brought
against the City, and from and against all losses, costs, damages or
expenses suffered or incurred by the City, by reason of any damage to
property, including property of the City, or injury, including injury
resulting in death, to persons, including the employees, servants, agents,
licensees and invitees of the City, caused by, resulting from or in any way
attributable to the exercise by the Company, or by its authorized
representatives or agents, of the rights given by this Agreement; in each
case except to the extent such loss, damage or injury is caused or
contributed to by the negligence or willful misconduct of the City, its
employees, servants or agents;
i) The Company, for itself and its successors and assigns, (the "Releasor ")
and to the fullest extent permitted by law, hereby releases and forever
discharges the City, its employees, officers, agents, successors and
assigns, (the "Releasee") from and against any and all losses, costs, claims,
demands, expenses, proceedings and actions of every nature and kind for
injury or damages, which are or may be in any way related to or connected
or associated with the exercise by the Company, or its authorized
representatives or agents, of the rights given by this agreement;
j) the Company shall provide to the City copies of any and all reports, letters,
memos, or any other written documentation received in respect of all
inspections, investigations, surveys, testings and environmental audits
conducted on the Lands;
k) the Company shall coordinate all work carried out on the Lands pursuant
to paragraph a) and any visit or access to the Lands with John Campbell,
P. Eng., Municipal Engineer, who may be reached at (506) 632 -6890 or at
j ohn, campbel l @saint] ohn. ca.
2. This Agreement is not assignable.
I This Agreement shall enure to the benefit of and be binding upon the respective
successors and assigns of the parties.
• E
Access Agreement
_4_
IN WITNESS WHEREOF the parties hereto have caused these presents to be
duly executed by the property authorized officers and their respective corporate seals
affixed hereto the day and year first above written,
SIGNED, SEALED & DELIVERED)
in the presence of }
)
}
}
)
THE CITY OF SAINT JOHN
Mayor
Common Clerk
Common Council Resolution:
IRVING PULP & PAPER, LINIITED
161
r
f J
The My of 3atnt John
May 6, 2013
Deputy Mayor and Councillors
Subject: Partial Release of Easement held by the City, to East Point Inc.
The Committee of the Whole, having met on May 6, 2013, adopted the following
recommendation:
RESOLVED that the resolution adopted by Common Council at its meeting of April 29, 2013
dealing with the partial release to East Point Inc. of an easement held by the City be amended
by adding the following immediately after the words "... payment of $1.00 "; subject to
confirmation by the Chief City Engineer that doing so does not prejudice the City's infrastructure
or operations generally."
Sincerely,
Mel Norton
Mayor
rE{ ,
SAINT YOI iii P.U. Box 1971 Sant John, NB Canada E2L 44662 ww.w.saingohn.c:., � C.P.1971 Saint John, N. -6. Canada E2L 4L1
t
The City of saint John
May 6, 2013
Deputy Mayor and Councillors
Subject: Electoral Provincial Boundaries
The Committee of the Whole, having met on May 6, 2013, adopted the following
recommendation:
RESOLVED that Common Council direct the City Manager to send a letter to the province
outlining concerns regarding the proposed new provincial electoral boundaries.
Sincerely,
Mel Norton
Mayor
SAINU JOHN P.O. Flex 1571 Saint John, NB Canada Eli_ A6�vAmwsaingohn,ra I C.P. 1971 S�;int John, H.-B. C;jnkxa E.'_L4L1
6F.
�3
The qty of Saint John
May 6, 2013
Deputy Mayor and Councillors
Subject: Supplementary Letters Patent — Greater Saint John Community Economic
Development Agency, Incorporated (Enterprise Saint John)
The Committee of the Whole, having met on May 6, 2013, adopted the following
recommendation:
WHEREAS Common Council has adopted the recommendations of the True Growth 2.0
Governance Task Force Report, prepared by a Committee chaired by Daryl Wilson, dated
January 31, 2013; and
WHEREAS to give effect to the recommendations of the said Committee, it is necessary to
amend the provisions of the charter of Greater Saint John Community Economic Development
Agency, Incorporated ( "Enterprise Saint John "); and
WHEREAS the charter of Enterprise Saint John stipulates that before any application may be
made to amend the letters patent of Enterprise Saint John, approval must be obtained from
Council;
NOW THEREFORE BE IT RESOLVED that Common Council of the City of Saint John
approves the submission of supplementary letters patent for Enterprise Saint John substantially
in the form submitted hereto as Schedule "A"
Sincerely,
Mel Norton
Mayor
SAINT JOHN P.O. Box 1971 Saint john, NB Canada EA A01 wwwsai:rtjohn.ca I C.P. 1971 Saint john, NA. Canada E2L 40
COX &PALMER I vo- andpArnedg- •.corn
Nev.. Brunswick I Ne,.Joundland and Labrador I Nova Scotia I Prince Edward Island
April 26, 2013
DELIVERED
Mayor Mel K. Norton
and Members of Common Council
The City of Saint John
15 Market Square
P.O. Box 1971
Saint John, NB E2L 4L1
Your Worship and Councillors:
Re: Supplementary Letters Patent - Greater Saint John Community
Economic Development Agency, Incorporated (Enterprise Saint John)
As a result of your council and the councils of the Town of Rothesay, the Town of Quispamsis,
the Town of Grand Bay - Westfield and the Village of St. Martins adopting the
recommendations of the True Growth 2.0 Governance Task Force Report, prepared by a
committee chaired by Daryl Wilson, dated January 31, 2013 we were engaged by Enterprise
Saint John to prepare the necessary supplementary letters patent to give effect to the new
governance structure outlined in the said report.
Attached is a copy of the proposed application for supplementary letters patent that must be
submitted to the Director under the Companies Act to implement the new governance
structure.
The substantive changes are as follows:
1. Each mayor of the participating regional councils together with two individuals who
will represent those parties who financially contribute to the operations of Enterprise
Saint John, shall constitute the Regional Oversight Committee (ROC).
2. ROC shall be responsible for
a. naming directors of Enterprise Saint John;
Franklin 0. Leger, Q.C. ;
Direct 506 633 2712 Main 508 632 8900 Fax 506 632 8809 Email fleger@caxandpalmer.com
One Germain Street Suite 1500 Brunswick Square Saint John NB E2L 4V1
Correspondence P. 0. Box 1324 Saint Jahn NB E2L 4118 165
-April 26, 2013
C. reporting on an annual basis to the municipalities and private sector parties
financially supporting the objects and purposes of Enterprise Saint John.
3. The Board of Directors of Enterprise Saint John shall be composed of eleven
individuals.
ACOA and the Department of Economic Growth (Province of New Brunswick) shall no longer
be appointing individuals to the Board of Directors.
In order for these changes to be made, the five regional councils, together with ACOA or the
Department of Economic Growth, must approve the submission of the application for
supplementary letters patent. At this time, ACOA has agreed to the submission.
Attached is a proposed resolution for your consideration.
Yours very truly,
Franklin 0. Leger
FOb /dpt
Enclosure
Page 2 166
{
APPLICATION FOR SUPPLEMENTARY LETTERS PATENT
TO: The Director under the Companies Act
The Petition of Greater Saint John Community Economic Development Agency, Incorporated
HUMBLY SHOWS THAT:
Greater Saint John Community Economic Development Agency, Incorporated
(hereinafter called the "Company ") was incorporated under and by virtue of the New Brunswick
Companies Act, R.S.N.B. 1973, c. 13 as amended (the "Act ") by letters patent dated the 31St day
of March, 1998, and supplementary letters patent dated the 26th day of June, 2002, and further
supplementary letters patent dated the 120' day of October, 2010, and remains subject to the Act.
The directors of the Company on the
Law "C" authorizing the making of this application.
day of 9 2013 duly enacted By-
The said By -Law "C ", a certified copy of which appears as Exhibit "A" to this petition,
was approved, ratified, sanctioned and confirmed by the members of the Company at a duly
constituted meeting in accordance with the Act held on the day of , 2013.
The company is desirous of amending its charter in accordance with the attached by -law.
The proposed amendment of the charter is bona fide and expedient and not for an
improper purpose.
Your applicant therefore requests that supplementary letters patent be issued.
167
WITNESS the Corporate Seal of the Company.
DATED at Saint John, New Brunswick, this day of , 2013.
Greater Saint John Community Economic
Development Agency, Incorporated
Per:
Per:
.:
Chair
Secretary
corporate
seal
Exhibit "A"
By -Law of
Greater Saint John Community Economic Development Agency, Incorporated
Special By -Law "C"
A By -Law authorizing an application for supplementary letters patent.
WHEREAS it is deemed desirable that the provisions of the charter of the Company be
amended by supplementary letters patent.
NOW THEREFORE BE IT ENACTED and it is hereby enacted as a By -Law of the
Company as follows:
1. That an application to the Director under the Companies Act be made and the same is
hereby authorized for issuance of supplementary letters patent amending the charter of the
Company by:
(a) Deleting the following words:
"for the purpose of promoting economic development in the municipalities
of the City of Saint John, the town of Rothesay, the town of Quispamsis,
the town of Grand Bay - Westfield and the Village of St. Martins
(hereinafter each a "participating Municipalities" and collectively called
the "participating Municipalities" and together with the Local Service
Districts of St. Martins, Simonds and Westfield, geographically the
"Region" Y'
and substituting therefor the following words:
"for the purpose of promoting economic development in the municipalities
of the City of Saint John, the town of Rothesay, the town of Quispamsis,
the town of Grand Bay - Westfield and the Village of St. Martins
(hereinafter each a "participating Municipality" and collectively called the
"participating Municipalities" and geographically the "Region")"
(b) Deleting the following words:
"The company is to have no capital stock and may acquire personal
property to a cost or value not to exceed one hundred and fifty thousand
dollars ($150,000.00)."
MR
4
and substituting therefor the following:
"The company is to have no capital stock and may acquire real and
personal property of unlimited cost value."
(c) Deleting the following words:
"SIZE OF BOARD AND COMPOSITION AND APPOINTMENT OF
BOARD
The Company will be managed by a Board of Directors which shall
consist of sixteen (16) members (the "Board ") appointed as follows:
1. ofte (1) member appointed by the Council of the town of
Quispamsis;
2. one (1) member appointed by the Council of the town of Rothesay;
3. one (1) member appointed by the Council of the town of Grand
Bay- Westfield;
4. five (5) members appointed by the Common Council of the City of
Saint John, one of which shall be chosen from a list of names
submitted by the Saint John Board of Trade;
5. four (4) members appointed by Her Majesty the Queen in Right of
Canada as represented by the Minister responsible for the Atlantic
Canada Opportunities Agency (the "Minister for ACOA "), one of
which shall be selected from a list of names submitted by the Saint
John Board of Trade; and
6. four (4) members appointed by Her Majesty the Queen in Right of
New Brunswick as represented by the Minister of Business New
Brunswick (the "Minister for Business New Brunswick "), one of
which shall be selected from a list of names submitted by the Saint
John Board of Trade.
(The Council of the town of Quispamsis, the Council of the town
of Rothesay, the council of the town of Grand Bay - Westfield, the
Common Council of the City of Saint John, the Minister for
ACOA and the Minister for Business New Brunswick may
hereinafter be called collectively the "Appointing Bodies" and
individually an "Appointing Body ").
170
(a) Notwithstanding any other provision in the Letters Patent,
the supplementary letters patent or the by -laws of the
Company, the members appointed by the Appointing
Bodies effective after the issue of the supplementary letters
patent herein requested shall be for the terms established by
those Appointing Bodies."
and substituting therefor the following words:
"REGIONAL OVERSIGHT COMMITTEE
The Mayors of the participating Municipalities and two representatives of
Private sector parties elected as hereinafter provided are hereby constituted
a committee to be known as the Regional Oversight Committee (the
"ROC ").
A list (the "voters' list ") shall be compiled by the ROC of private sector
parties, whether individuals or corporations, who have financially
supported the objects and purposes of the company between May 1, 2013
and December 31, 2013. The said private sector parties shall be eligible to
participate in the initial election of the two representatives of the ROC
from among their members, such election to be held by a procedure
established by the ROC. The first election shall take place prior to
January 31, 2014. Each representative so elected to the ROC shall hold
office for a term commencing with the date of election and ending when a
successor is elected in the manner hereinafter provided.
The voters' list shall be updated by the ROC on a continuing basis.
Commencing in 2016, and every successive three (3) years thereafter, the
private sector parties whose names appear on the voters' list on December
31 st of the immediately preceding year shall be eligible to participate in the
election of the two representatives to the ROC from among their members,
such elections to be held on or before January 31St of the relevant year, and
in accordance with procedures established by the ROC.
Except for the initial terms of the said representatives to the ROC, a
representative shall be elected for a term of three (3) years and shall hold
office until a successor is elected.
A representative may serve no more than two (2) consecutive terms.
In the event of a vacancy occurring in the private sector's representation
on the ROC for any reason, an election shall be held to fill the vacancy,
following the same procedure as set forth above, with necessary changes.
171
6
The ROC shall be responsible:
(a) for the appointment of the members of the company, each
of whom shall meet the requirements adopted from time to
time by the ROC for members /directors;
(b) in consultation with the Board of Directors, to set targets
( "measurable objectives ") and time frames in furtherance
of the objects and purposes of the company, in particular, in
the following areas:
(i) job growth;
(ii) positioning on the Survey of Canada's Top
Entrepreneurial Cities;
(iii) improvement in the Consumer Confidence Index for
the Region; and
(iv) increased innovation, research and related
entrepreneurship;
(c) for appointing individuals to serve on the True Growth
Advisory Council.
A member of the ROC shall not be eligible for appointment as a member
of the company.
The ROC shall prepare and deliver a written annual report on progress
achieved on measurable objectives during the year to each of the
participating Municipalities and corporations and individuals financially
supporting the objects of the company within sixty (60) days after its fiscal
yearend.
SIZE AND APPOINTMENT OF BOARD OF DIRECTORS
The company will be managed by a Board of Directors consisting of
eleven (11) members appointed by the ROC.
Except for the initial terms established on the issuance of supplementary
letters patent herein to the company, a director shall be appointed to hold
office for a term of three (3) years and shall hold office until a successor is
appointed.
172
7
The initial appointments by the ROC to the Board of Directors shall be as
follows:
(a) three (3) members shall be appointed for a term of one (1)
year;
(b) four (4) members shall be appointed for a term of two (2)
years;
(c) four (4) members shall be appointed for a term of three (3)
years.
A director may serve for no more than two (2) consecutive terms."
(d) Deleting the following words:
"The Mayors of each participating Municipality (unless they are a
director), by virtue of their office, are entitled to receive notice of and to
attend and be heard at meetings of directors but are not entitled to vote. A
Mayor (if they are not a director, or if they are a director and are unable to
attend a meeting) may send their designate to a meeting of the directors to
represent them. The designate must be the Deputy Mayor or a member of
the Council, or the City or Town Manager of the participating
Municipality and is not entitled to vote.
The other qualifications of a person to serve as a director of the company
may be established from time to time by the by -laws of the company.
A director shall be appointed to hold office for a term of three (3) years
and shall hold office until their successor is elected or appointed. The
terms of the directors have been established by the participating
Municipalities and will be considered to take effect on the issuance of
Letter Patent and will expire on the later of March 31 of the appropriate
year based upon the length of their term or the appointment of their
successor. The terms of the directors have been have been staggered for
continuity.
A director (including the first directors) may serve for no more than two
(2) consecutive
terms.
A director, on being appointed to office, shall be considered a member of
the company and the directors shall be the only members of the company.
173
A director of the company may be removed from office (with or without
cause) by the participating Municipality which appointed the director.
In the event of a vacancy occurring on the board of directors for any
reason the participating Municipality which appointed the director shall
appoint a director for the duration of the term of the director."
and substituting therefor the following words:
"The directors shall be the only members of the company. Upon a person
ceasing to be a director for whatever reason, such person shall thereupon
cease to be a member of the company.
A director of the company may be removed from office (with or without
cause) and as a member of the company by the decision of at least five (5)
members of the ROC, including in that number at least three (3) members
appointed by the participating Municipalities.
In the event of a vacancy occurring on the Board of Directors for any
reason, the ROC shall appoint a member to be a director for the duration
of the term of the director whose position was vacated. Prior to making
such appointment, the ROC shall seek, but not be bound by, the
recommendation of the Board of Directors.
The Board of Directors shall prepare and deliver to the ROC a written
mid -year update on progress achieved on the measurable objectives to that
date within thirty (30) days thereafter and a written annual report thereon
within forty -five (45) days after the fiscal year end of the company."
(e) By deleting the following words:
"REPORTING TO MUNICIPALITIES
The Board of Directors or their representatives shall meet each year with
the Councils (or their respective representatives) of the participating
Municipalities to present the annual report of the Company.
The Board of directors shall also report to or meet with the participating
Municipalities from time to time at the request of the participating
Municipalities."
(f) By deleting the following words:
174
"the directors and members of the Company shall not enact, approve,
ratify or confirm any By -Law, resolution or take any other steps intended
to amend the Letters Patent of the Company without first having obtained
the approval of that number of Appointing Bodies that are collectively
entitled to appoint 75% of the members of the Board."
and substituting therefor the following:
"The directors and members of the Company shall not enact, approve,
ratify or confirm any By -Law, resolution or take any other steps intended
to amend the Letters Patent of the Company without having first obtained
the approval of at least five (5) members of the ROC, including in that
number at least three (3) members appointed by the participating
Municipalities."
2. That any two of the proper officers or directors of the Company, be and are hereby
authorized to make application to Director under the Companies Act for supplementary letters
patent amending the charter of the Company as herein set out and that they be further authorized
to sign and execute all other documents and do all other acts and things necessary and desirable
for carrying this by -law into effect.
ENACTED this day of _ , 2013 by the Board of Directors.
Greater Saint John Community Economic
Development Agency, Incorporated
Per:
corporate
seal
Per:
Certified to be a true copy of By -Law "C" of the By -Laws of Greater Saint John
Community Economic Development Agency, Incorporated, duly enacted at a meeting of the
board of directors of the said company held on the day of , 2013 and duly
approved, ratified, sanctioned and confirmed by at least two- thirds (/3) of the votes cast at a
special general meeting of the members of the said company called and duly held for the purpose
175
10
of considering the same on the day of , 2013 at which meeting a
quorum of the members of the company were present in person or represented by proxy and that
the said By -Law is still in force and effect, unamended.
DATED this day of , 2013.
Secretary
176
corporate
seal
DRAFT RESOLUTION RE APPLICATION FOR SUPPLEMENTARY LETTERS PATENT FOR
GREATER SAINT JOHN COMMUNITY ECONOMIC DEVELOPMENT AGENCY, INCORPORATED
WHEREAS Common Council has adopted the recommendations of the True Growth
2.0 Governance Task Force Report, prepared by a Committee chaired by Daryl Wilson, dated
January 31, 2013 ; and
WHEREAS to give effect to the recommendations of the said Committee, it is
necessary to amend the provisions of the charter of Greater Saint John Community
Economic Development Agency, Incorporated ( "Enterprise Saint John "); and
WHEREAS the charter of Enterprise Saint John stipulates that before any application
may be made to amend the letters patent of Enterprise Saint John, approval must be
obtained from Council;
NOW THEREFORE BE IT RESOLVED that Common Council of the City of Saint John
approves the submission of supplementary letters patent for Enterprise Saint John
substantially in the form attached hereto as Schedule "A".
177
SCHEDULE "A"
APPLICATION FOR SUPPLEMENTARY LETTERS PATENT
TO: The Director under the Companies Act
The Petition of Greater Saint John Community Economic Development Agency, Incorporated
HUMBLY SHOWS THAT:
Greater Saint John Community Economic Development Agency, Incorporated
(hereinafter called the "Company ") was incorporated under and by virtue of the New Brunswick
Companies Act, R.S.N.B. 1973, c. 13 as amended (the "Act") by letters patent dated the 31St day
of March, 1998, and supplementary letters patent dated the 26th day of June, 2002, and further
supplementary letters patent dated the 12th day of October, 2010, and remains subject to the Act.
The directors of the Company on the
Law "C" authorizing the making of this application.
day of 2013 duly enacted By-
The said By -Law "C ", a certified copy of which appears as Exhibit "A" to this petition,
was approved, ratified, sanctioned and confirmed by the members of the Company at a duly
constituted meeting in accordance with the Act'held on the day of , 2013.
The company is desirous of amending its charter in accordance with the attached by -law.
The proposed amendment of the charter is bona fide and expedient and not for an
improper purpose.
Your applicant therefore requests that supplementary letters patent be issued.
178
2
WITNESS the Corporate Seal of the Company.
DATED at Saint John, New Brunswick, this day of , 2013.
Greater Saint John Community Economic
Development Agency, Incorporated
Per:
Per:
179
Chair
Secretary
corporate
seal
Exhibit "A"
By -Law of
Greater Saint John Community Economic Development Agency, Incorporated
Special By -Law "C"
A By -Law authorizing an application for supplementary letters patent.
WHEREAS it is deemed desirable that the provisions of the charter of the Company be
amended by supplementary letters patent.
NOW THEREFORE BE IT ENACTED and it is hereby enacted as a By -Law of the
Company as follows:
1. That an application to the Director under the Companies Act be made and the same is
hereby authorized for issuance of supplementary letters patent amending the charter of the
Company by:
(a) Deleting the following words:
"for the purpose of promoting economic development in the municipalities
of the City of Saint John, the town of Rothesay, the town of Quispamsis,
the town of Grand Bay - Westfield and the Village of St. Martins
(hereinafter each a "participating Municipalities" and collectively called
the "participating Municipalities" and together with the Local Service
Districts of St. Martins, Simonds and Westfield, geographically the
"Region")"
and substituting therefor the following words:
"for the purpose of promoting economic development in the municipalities
of the City of Saint John, the town of Rothesay, the town of Quispamsis,
the town of Grand Bay - Westfield and the Village of St. Martins
(hereinafter each a "participating Municipality" and collectively called the
"participating Municipalities" and geographically the "Region ")"
(b) Deleting the following words:
"The company is to have no capital stock and may acquire personal
property to a cost or value not to exceed one hundred and fifty thousand
dollars ($150,000.00)."
180
and substituting therefor the following:
"The company is to have no capital stock and may acquire real and
personal property of unlimited cost value."
(c) Deleting the following words:
"SIZE OF BOARD AND COMPOSITION AND APPOINTMENT OF
BOARD
The Company will be managed by a Board of Directors which shall
consist of sixteen (16) members (the "Board ") appointed as follows:
1. one (1) member appointed by the Council of the town of
Quispamsis;
2. one (1) member appointed by the Council of the town of Rothesay;
3. one (1) member appointed by the Council of the town of Grand
Bay- Westfield;
4. five (5) members appointed by the Common Council of the City of
Saint John, one of which shall be chosen from a list of names
submitted by the Saint John Board of Trade;
5. four (4) members appointed by Her Majesty the Queen in Right of
Canada as represented by the Minister responsible for the Atlantic
Canada Opportunities Agency (the "Minister for ACOA "), one of
which shall be selected from a list of names submitted by the Saint
John Board of Trade; and
6. four (4) members appointed by Her Majesty the Queen in Right of
New Brunswick as represented by the Minister of Business New
Brunswick (the "Minister for Business New Brunswick"), one of
which shall be selected from a list of names submitted by the Saint
John Board of Trade.
(The Council of the town of Quispamsis, the Council of the town
of Rothesay, the council of the town of Grand Bay - Westfield, the
Common Council of the City of Saint John, the Minister for
ACOA and the Minister for Business New Brunswick may
hereinafter be called collectively the "Appointing Bodies" and
individually an "Appointing Body ").
181
5
(a) Notwithstanding any other provision in the Letters Patent,
the supplementary letters patent or the by -laws of the
Company, the members appointed by the Appointing
Bodies effective after the issue of the supplementary letters
patent herein requested shall be for the terms established by
those Appointing Bodies."
and substituting therefor the following words:
"REGIONAL OVERSIGHT COMMITTEE
The Mayors of the participating Municipalities and two representatives of
private sector parties elected as hereinafter provided are hereby constituted
a committee to be known as the Regional Oversight Committee (the
"ROC").
A list (the "voters' list ") shall be compiled by the ROC of private sector
parties, whether individuals or corporations, who have financially
supported the objects and purposes of the company between May 1, 2013
and December 31, 2013. The said private sector parties shall be eligible to
participate in the initial election of the two representatives of the ROC
from among their members, such election to be held by a procedure
established by the ROC. The first election shall take place prior to
January 31, 2014. Each representative so elected to the ROC shall hold
office for a term commencing with the date of election and ending when a
successor is elected in the manner hereinafter provided.
The voters' list shall be updated by the ROC on a continuing basis.
Commencing in 2016, and every successive three (3) years thereafter, the
private sector parties whose names appear on the voters' list on December
31" of the immediately preceding year shall be eligible to participate in the
election of the two representatives to the ROC from among their members,
such elections to be held on or before January 31St of the relevant year, and
in accordance with procedures established by the ROC.
Except for the initial terms of the said representatives to the ROC, a
representative shall be elected for a term of three (3) years and shall hold
office until a successor is elected.
A representative may serve no more than two (2) consecutive terms.
In the event of a vacancy occurring in the private sector's representation
on the ROC for any reason, an election shall be held to fill the vacancy,
following the same procedure as set forth above, with necessary changes.
182
C
The ROC shall be responsible:
(a) for the appointment of the members of the company, each
of whom shall meet the requirements adopted from time to
time by the ROC for members /directors;
(b) in consultation with the Board of Directors, to set targets
("measurable objectives ") and time frames in furtherance
of the objects and purposes of the company, in particular, in
the following areas:
(i} job growth;
(ii) positioning on the Survey of Canada's Top
Entrepreneurial Cities;
(iii) improvement in the Consumer Confidence Index for
the Region; and
(iv) increased innovation, research and related
entrepreneurship;
(c) for appointing individuals to serve on the True Growth
Advisory Council.
A member of the ROC shall not be eligible for appointment as a member
of the company.
The ROC shall prepare and deliver a written annual report on progress
achieved on measurable objectives during the year to each of the
participating Municipalities and corporations and individuals financially
supporting the objects of the company within sixty (60) days after its fiscal
yearend.
SIZE AND APPOINTMENT OF BOARD OF DIRECTORS
The company will be managed by a Board of Directors consisting of
eleven (11) members appointed by the ROC.
Except for the initial terms established on the issuance of supplementary
letters patent herein to the company, a director shall be appointed to hold
office for a term of three (3) years and shall hold office until a successor is
appointed.
183
7
The initial appointments by the ROC to the Board of Directors shall be as
follows:
(a) three (3) members shall be appointed for a term of one (1)
year;
(b) four (4) members shall be appointed for a term of two (2)
years;
(c) four (4) members shall be appointed for a term of three (3)
years.
A director may serve for no more than two (2) consecutive terms."
(d) Deleting the following words:
"The Mayors of each participating Municipality (unless they are a
director), by virtue of their office, are entitled to receive notice of and to
attend and be heard at meetings of directors but are not entitled to vote. A
Mayor (if they are not a director, or if they are a director and are unable to
attend a meeting) may send their designate to a meeting of the directors to
represent them. The designate must be the Deputy Mayor or a member of
the Council, or the City or Town Manager of the participating
Municipality and is not entitled to vote.
The other qualifications of a person to serve as a director of the company
may be established from time to time by the by -laws of the company.
A director shall be appointed to hold office for a term of three (3) years
and shall hold office until their successor is elected or appointed. The
terms of the directors have been established by the participating
Municipalities and will be considered to take effect on the issuance of
Letter Patent and will expire on the later of March 31 of the appropriate
year based upon the length of their term or the appointment of their
successor. The terms of the directors have been have been staggered for
continuity.
A director (including the first directors) may serve for no more than two
(2) consecutive
terms.
A director, on being appointed to office, shall be considered a member of
the company and the directors shall be the only members of the company.
184
A director of the company may be removed from office (with or without
cause) by the participating Municipality which appointed the director.
In the event of a vacancy occurring on the board of directors for any
reason the participating Municipality which appointed the director shall
appoint a director for the duration of the term of the director."
and substituting therefor the following words:
"The directors shall be the only members of the company. Upon a person
ceasing to be a director for whatever reason, such person shall thereupon
cease to be a member of the company.
A director of the company may be removed from office (with or without
cause) and as a member of the company by the decision of at least five (5)
members of the ROC, including in that number at least three (3) members
appointed by the participating Municipalities.
In the event of a vacancy occurring on the Board of Directors for any
reason, the ROC shall appoint a member to be a director for the duration
of the term of the director whose position was vacated. Prior to making
such appointment, the ROC shall seek, but not be bound by, the
recommendation of the Board of Directors.
The Board of Directors shall prepare and deliver to the ROC a written
mid -year update on progress achieved on the measurable objectives to that
date within thirty (30) days thereafter and a written annual report thereon
within forty-five (45) days after the fiscal year end of the company."
(e) By deleting the following words:
"REPORTING TO MUNICIPALITIES
The Board of Directors or their representatives shall meet each year with
the Councils (or their respective representatives) of the participating
Municipalities to present the annual report of the Company.
The Board of directors shall also report to or meet with the participating
Municipalities from time to time at the request of the participating
Municipalities."
(f) By deleting the following words:
185
"the directors and members of the Company shall not enact, approve,
ratify or confirm any By -Law, resolution or take any other steps intended
to amend the Letters Patent of the Company without first having obtained
the approval of that number of Appointing Bodies that are collectively
entitled to appoint 75% of the members of the Board."
and substituting therefor the following:
"The directors and members of the Company shall not enact, approve,
ratify or confirm any By -Law, resolution or take any other steps intended
to amend the Letters Patent of the Company without having first obtained
the approval of at least five (5) members of the ROC, including in that
number at least three (3) members appointed by the participating
Municipalities."
2. That any two of the proper officers or directors of the Company, be and are hereby
authorized to make application to Director under the Companies Act for supplementary letters
patent amending the charter of the Company as herein set out and that they be further authorized
to sign and execute all other documents and do all other acts and things necessary and desirable
for carrying this by -law into effect.
ENACTED this day of , 2013 by the Board of Directors.
Greater Saint John Community Economic
Development Agency, Incorporated
Per:
corporate
seal
Per:
Certified to be a true copy of By -Law "C" of the By -Laws of Greater Saint John
Community Economic Development Agency, Incorporated, duly enacted at a meeting of the
board of directors of the said company held on the day of , 2013 and duly
approved, ratified, sanctioned and confirmed by at least two- thirds ( /3) of the votes cast at a
special general meeting of the members of the said company called and duly held for the purpose
186
10
of considering the same on the . day of , 2013 at which meeting a
quorum of the members of the company were present in person or represented by proxy and that
the said By -Law is still in force and effect, unamended.
DATED this day of , 2013.
Per
187
Secretary
corporate
seal