2012-12-17_Agenda Packet--Dossier de l'ordre du jourr.
City of Saint John
Common Council Meeting
AGENDA
Monday, December 17, 2012
6:00 pm
Council Chamber
Si vous avez besoin des services en francais pour une reunion de Conseil Communal, veuillez contacter le
bureau de la greffiere communale au 658 -2862.
Pages
1. Call to Order
2. Approval of Minutes
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
6. Members Comments
7. Proclamation
8. Delegations / Presentations
9. Public Hearings
10. Consideration of By -laws
10.1 Third Reading Proposed Zoning By -Law Amendment 12 Fern St 1 -2
1 0 . 1 . 1 Section 39 Conditions 3 - 3
11. Submissions by Council Members
12. Business Matters - Municipal Officers
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1
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 Celebration of National Canoe Day - June 15, 2013
16. Supplemental Agenda
16.1 Third Reading Proposed Fire Protection By -Law
16.2 Commissioner of Finance and Administrative Services: 2013 Insurance
Renewal
16.3 City Manager: Harbour Clean -Up - Sanitary Lift Station #31 Rights of Way
Former Mill Street - PIDs # 55176762 and 55118681
16.4 City Manager: Estate of John Douglas Hazen - Red Head Road
16.5 City Manager: Proposed Public Hearing Date - 78 Prince William Street
16.6 City Manager: Engagement of Engineering Consultants - 2013 Capital
Program
16.7 City Manager: Agreement for the Provision of Mobile Cellular Devices
16.8 City Manager: Mispec Park Shore Remediation and Protection -
Recommendation for Award of Construction Tender (2012- 081804T)
16.9 King Street East Property Owners - Request to Present
16.10 City Manager: 2013 General Fund Operating Budget (Tabled from Dec 13,
2012)
17. Committee of the Whole
18. Adjournment
2
.,
7 -12
13-18
19 -32
33 -34
35-35
36 -41
42-45
46-48
49-50
51 -65
City of Saint John
Common Council Meeting
Monday, December 17, 2012
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez
contacter le bureau de la greffi6re communale au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of section 10 of the Municipalities Act and Council / Committee will make a
decision(s) in that respect in Open Session:
4:30 p.m. 8t" Floor Boardroom City Hall
1.1 Financial Matter 10.2(4)(c)
1.2 Employment Matter 10.2(4)0)
1.3 Legal Matter 10.2(4)(f)
1.4 Employment Matter 10.2(4)(b,j)
1.5 Legal Matter 10.2(4)(f)
1.6 Personal Matter 10.2(4)(b)
3
The City of Saint John
Seance du conseil communal
Le lundi 17 d6cembre 2012
18 h Salle du conseil
Comite pl6nier
1.Ouverture de la seance
Si vous avez besoin des services en frangais pour une r6union de Conseil Communal,
veuillez contacter le bureau de la greffi&c communale au 658 -2862.
Chacun des points suivants, en totalit& ou en partie, peut faire l'objet d'une discussion en
priv6 en vertu des dispositions pr&vues a Particle 10 de la Loi sur les municipalites. Le
conseil /comit6 prendra une ou des d6cisions a cet 6gard au cours de la seance publique
16 h 30 — Salle de conference, 8e 6tage, h6tel de ville
1.1 Question financi&re — alin&a 10.2(4)c)
1.2 Question relative a 1'emploi — alin6a 10.2(4)j)
1.3 Question juridique — alin6a 10.2(4)f)
1.4 Question relative a 1'emploi — alin&as 10.2(4)b), j)
1.5 Question juridique — alin6a 10.2(4)f)
1.6 Question relative au personnel — alin6a 10.2(4)b)
Seance ordinaire
1. Ouverture de la seance, suivie de la priere
2. Approbation du proces- verbal
3. Adoption de 1'ordre du jour
4. Divulgations de conflits d'int6rets
5. Questions soumises a 1'approbation du conseil
6. Commentaires pr6sent6s par les membres
7. Proclamation
8. D616gations et pr6sentations
9. Audiences publiques
10. Etude des arretes municipaux
10.1 Troisi&me lecture du projet de modification de 1'Arret6 de zonage visant le 12,
rue Fern
10.1.1 Conditions impos6es par Particle 39
11. Interventions des membres du conseil
12. Affaires municipales 6voqu6es par les fonctionnaires municipaux
13. Rapports deposes par les comit6s
14. Etude des sujets 6cart6s des questions soumises a Papprobation du conseil
15. Correspondance g6n6rale
15.1 Ce16bration de la Journ6e nationale du canot, le 15 juin 2013
16. Ordre du jour suppl6mentaire
16.1 Troisieme lecture du projet d'arret6 sur la protection contre les incendies
16.2 Commissaire aux services financiers et administratifs : Renouvellement d'assurance
pour 2013
16.3 Directeur general : Nettoyage du port — Station de relevement sanitaire n° 31,
emprise de 1'ancienne rue Mill (NID 55176762 et 55118681)
16.4 Directeur general : Succession de John Douglas Hazen — Chemin Red Head
16.5 Directeur general : Date proposee pour 1'audience publique visant le 78,
rue Prince William
16.6 Directeur g6n6ral : Nomination d'ingenieurs- conseils relativement au programme
d'immobilisations de 2013
16.7 Directeur general : Entente relative a 1'approvisionnement de telephones cellulaires
16.8 Directeur general : Restauration et protection de la rive du parc Mispec —
Recommandation pour 1'attribution du contrat de construction (2012- 081804T)
16.9 Demande soumise par des proprietaires de la rue King Est de se pr6senter devant le
conseil
16.10 Directeur g6n6ral : Budget de fonctionnement du fonds d'administration de 2013
(point reporte de la seance du 13 decembre 2012)
17. Comit6 pl6nier
18. Lev6e de la seance
10,
BY -LAW NUMBER C.P. 110 -205
A LAW TO AMEND
THE ZONING BY -LAW
OF THE CITY OF SAINT JOHN
Be it enacted by The City of Saint
John in Common Council convened, as
follows:
The Zoning By -law of The City of
Saint John enacted on the nineteenth day of
December, A.D. 2005, is amended by:
1 Amending Schedule "A ", the
Zoning Map of The City of Saint John, by
re- zoning a parcel of land with an area of
approximately 447 square metres, located
at 12 Fern Street, also identified as being
PID No. 55166029, from "R -2" One and
Two Family Residential to "R -4" Four
Family Residential pursuant to a resolution
adopted by Common Council under
Section 39 of the Community Planning
Act.
- all as shown on the plan attached hereto
and forming part of this by -law.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2012
and signed by:
Mayor/Maire
ARRETE No C.P. 110 -205
ARRETE MODIFIANT VARRETE
SUR LE ZONAGE DE THE CITY OF
SAINT JOHN
Lors dune r6union du conseil
communal, The City of Saint John a
decret6 ce qui suit :
L'arret6 sur le zonage de The City
of Saint John, d6cr&6 le dix -neuf (19)
decembre 2005, est modie6 par:
1 La modification de 1'annexe <A>>,
Plan de zonage de The City of Saint John,
permettant de modifier la designation d'une
parcelle de terrain d'une superficie
d'environ 447 metres carr6s, situ6e au 12,
rue Fern, et portant le NID 55166029, de
zone r6sidentielle- habitations unifamiliales
et bifamiliales << R -2 >> a zone r6sidentielle
— habitations de quatre logements « R -4 >>
conformement a une resolution adopt6e par
le conseil municipal en vertu de Particle 39
de la Loi sur Purbanisme.
- toutes les modifications sont indiqu6es sur
le plan ci joint et font partie du present
arret6.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
present arret6 le 2012,
avec les signatures suivantes :
Common Clerk/Greffiere communale
First Reading - December 3, 2012 Premiere lecture - le 3 decembre 2012
Second Reading - December 3, 2012 Deuxieme lecture le 3 decembre 2012
Third Reading Troisieme lecture -
GROWTH & DEVELOPMENT SERVICES /
SERVICES DE DEVELOPPEMENT ET DE CROISSANCE
REZONING 1 REZONAGE
Amending Schedule "A" of the Zoning By -Law of The City of Saint John
ModifiantAnnexe «A» de I'Arrete de zonage de The City of Saint John
�a
i
O
30
u
FROM / DE
R -2
One And Two Family Residential 1
zone residentielle- habitations
unifamiliales et bifamiliales
O�
TO / A
R -4
Four Family Residential 1
zone residentielle- habitations
de quatre logements
Pursuant to a Resolution under Section 39 of the Community Planning Act
Conformement a une resolution adoptee par le conseil municipal en vertu
de I'article 39 de la Loi sur l'urbanisme
Applicant: Arthur J. Chiasson
Location: 12 rue Fern Street
PID(s) /NIP(s): 55166029
Considered by P.A.C. /considers par le C.C.U.:
Enacted by Council /Approuve par le Conseil:
Filed in Registry Office /Enregistre le:
By -Law # /Arrete #
November 20 novembre, 2012.
Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: December 6 decembre, 2012.
2
10.1. 1
Section 39 Conditions — 12 Fern Street
That, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed
rezoning of a parcel of land with an area of approximately 447 square metres, located at 12
Fern Street, also identified as being PID Number 55166029, be subject to the condition that the
number of dwelling units within the building be limited to a maximum of three.
3
28 November 2012
His Worship Mel Norton and
Members of Common Council
City of Saint John
Your Worship and Councilors:
!'Vfuna
i "7A A
Subject: Celebration of National Canoe Day —June 15, 2013
I�
t
AAMC.
LastJune, the Fundy Paddlers Club, with assistance from Rockwood Park, Maritime DayTripping, and
canoe Kayak NB, celebrated National Canoe Day at Lily Lake. We were honored that Deputy Mayor
Rinehart gave the welcome. The event was well attended by the public and involved several dozen
paddlers.
We thought it was about time to acknowledge the waterways orientation of our area and recognize the
role paddle craft have played in the history of our area and province. Because of limited time and funds,
the focus in 2012 was limited to big canoe maneuvers and a mini marathon. We would like to expand
the scope for 2013 somewhat in response to the great amount of interest expressed. A key focus would
still be big canoes, but also other paddle craft would be involved.
To help us do that, we are requesting a grant of $1000 from Council.
The Club will contribute funds, time and effort. We will also request funds from Canoe Kayak New
Brunswick, the Department of Culture, Tourism and Healthy Living and other sources, enlist other
groups, and work with Rockwood Park. However, we feel this additional City funding is needed to help
make this event what it can and should be. Next year we expect we can interest some participation
from outside the Saint John area, resulting in some tourism spinoffs.
Carrying out such an event involves several components, and goes far beyond the regular operation of
the Paddling Club.
Planning & Recruitment
Big canoes need to be lined up, rented or borrowed. Paddlers need to be signed up
and make commitments to train, practice, and participate. Logistics and details of
the effort, waivers, permissions and insurance have to be ironed out.
Training & Practice
Big canoe paddling requires teamwork. Training of paddlers and leaders by certified
instructors is required and practice with qualified coaches will be needed weekly
over a couple of months.
Setup & Event Implementation
- Equipment, buoys, safety gear have to be secured. Advertising, other promotion,
and refreshments, etc. lined up.
Our total projected expense for the canoe celebration is nearly $6400, of which about $1200 is Club
funds and efforts, $3800 is other grants (including the City request) and $1500 In other contributions.
4
Fundy Paddlers Club -- Nancy Cllifford, President -- 506 654 0066 - nancy.cllfford @nb.sympatico.ca
Thank you for your consideration.
Nancy Clifford
President
Fundy Paddlers Club
,
1j
m
5
National Canoe Day Celebration - June 15, 2013 - Projected Budget
Total Club Contributions
Committee operation
$400
$200
Advertising
$600
$100
Big Canoe Rental
$600
$300
$300 MDT, GC, BM
Canoe storage
$200
$200 FPC
Training
$1,000
Coaching
$1,000
$200
$800 MOT, GC
Prizes
$850
Safety boat
$100
Technical support
$200
Gas - big canoe deliveries
$200
Travel
$150
Traffic control
$500
$100
$300 RW, FPC
Hat, T- shirts for volunteers
$100
$100
Contingency
$500
General
$1,800 CKNB
General
$1,000 NB -CTHL
General
$1,000 City of Saint John
Totals
$6,400
$1,000
$5,400
Notes:
In kind: MDT - Maritime DayTripping, GC - Gibson Canoe; BM - Bill Miller;
RW - Rockwood park;
Grants: CKNB - Canoe Kayak NB; CTHL - Culture, Tourism & Healthy Living;
A
rs .
A By -law
Protection
Saint John
respecting Fire
in The City of
By -law Number M -34
The City of Saint John
New Brunswick
Arrete concernant la
protection contre les
incendies dans The City
of Saint John
Arrete numero M -34
The City of Saint John
Nouveau - Brunswick
7
TABLE OF CONTENTS
Section Description
Recitals
1 Title
2 Definitions
3 Interpretation
4 Fire Prevention Officers
5 Inspections and Orders
6 Offences
RECITALS
1
PREAMBULE
Attendu :
1 WHEREAS The City of Saint John deems 1 que The City of Saint John juge
it advisable to pass this by -law because it opportun de prendre le present arrete
will protect property from fire; destine a proteger contre le feu les
proprietes;
2. AND WHEREAS The Municipalities Act 2• que I'article 109 de la Loi sur les
authorizes municipalities to pass by -laws municipalites autorise les municipalites
respecting fire protection pursuant to a prendre des arretes concernant la
Section 109 of the Act; protection contre les incendies;
NOW THEREFORE, the Common Council of A CES CAUSES, en vertu des pouvoirs que
The City of Saint John, under authority vested lui confere I'article 109 de la Loi sur les
in it by Section 109 of the Municipalities Act, municipalites, le conseil communal de The
enacts as follows: City of Saint John edicte:
1 TITLE 1 TITRE
1 This By -law may be cited as the "Saint 1 Le present arrete peut titre cite sous le
John Fire Protection By- law." titre : Arrete sur la protection contre !es
incendies de Saint John.
TABLE DES MATIERES
Page
Article Designation
Page
1
Preambule
1
1 Titre
1
2
2 Definitions
2
2
3 Interpretation
2
3
4 Agents de prevention des
3
Incendies
4
5 Inspection et Ordres
4
5
6 Infractions
5
PREAMBULE
Attendu :
1 WHEREAS The City of Saint John deems 1 que The City of Saint John juge
it advisable to pass this by -law because it opportun de prendre le present arrete
will protect property from fire; destine a proteger contre le feu les
proprietes;
2. AND WHEREAS The Municipalities Act 2• que I'article 109 de la Loi sur les
authorizes municipalities to pass by -laws municipalites autorise les municipalites
respecting fire protection pursuant to a prendre des arretes concernant la
Section 109 of the Act; protection contre les incendies;
NOW THEREFORE, the Common Council of A CES CAUSES, en vertu des pouvoirs que
The City of Saint John, under authority vested lui confere I'article 109 de la Loi sur les
in it by Section 109 of the Municipalities Act, municipalites, le conseil communal de The
enacts as follows: City of Saint John edicte:
1 TITLE 1 TITRE
1 This By -law may be cited as the "Saint 1 Le present arrete peut titre cite sous le
John Fire Protection By- law." titre : Arrete sur la protection contre !es
incendies de Saint John.
2 DEFINITIONS
2 Whenever a word is used in this By -law
with its first letter capitalized, the term
is being used as it is defined in this
Section. Where any word appears in
ordinary case, its regularly applied
meaning in the English language is
intended.
"City" means The City of Saint Jahn;
(municipalite)
"Council" means the Common Council
of the City;
"Deputy Fire Chief' means the Deputy
Chief of the Fire Department of the
City.
"Fire Chief' means the Chief of the
Fire Department of the City;
"Fire Prevention Officer" means a fire
prevention officer appointed pursuant
to subsections 4(2) or 4(3) of this by-
law.
3 INTERPRETATION
2
2 DEFINITIONS
2 Dans le present arrete, les termes en
petites majuscules sont employes au
sens defini au present article, les
autres mots ayant leur sens ordinaire
en frangais.
« AGENT DE PREVENTION DES
INCENDIES» agent de prevention des
incendies nomme en vertu des
paragraphs 4(2) et 4(3) du present
arrete (Fire Prevention Officer)
CHEF ADJOINT DES POMPIERS » le chef
adjoint de la division des services
d'incendies de la MUNICIPALITE` (Deputy
Fire Chief)
CHEF DES POMPIERS » le Chef de la
division des services d'incendies de la
MUNICIPALITE (Fire Chief)
CONSEIL n le conseil Communal de la
MUNICIPALITE (Council)
MUNICIPALITE » The City of Saint
John. (City)
3 INTERPRETATION
3 Rules for interpretation of the language 3
used in this By -law are contained in the
lettered paragraphs as follows:
(a) The captions, article and
section names and numbers
appearing in this By -law are for
convenience of reference only
and have no effect on its
interpretation.
x
Les regles d'interpretation suivantes
s'appliquent au present arrete.
a) Les titres, intertitres et numeros
des dispositions ne servent qu'a
faciliter la consultation de
I'arrete et ne doivent pas servir
a son interpretation.
4
4
3
(b) This By -law is to be read with all b) Le genre ou le nombre
changes of gender or number grammaticaux doivent etre
required by the context. adaptes au contexte.
(c) The requirements of this By -law c) Les obligations qu'il cree
are in addition to any s'ajoutent a celles decoulant
requirements contained in any d'autres arretes applicables de
other applicable by -laws of the is MUNICIPALITY ou des ]cis et
City or applicable provincial or reglements applicables des
federal statutes or regulations. gouvernements federal ou
provinciaux.
(d) If any section, subsection, part d) Si une disposition quelconque
or parts or provision of this By- est declaree invalide par un
law, is for any reason declared tribunal competent pour
by a court or tribunal of quelque motif que ce soit, la
competent jurisdiction to be decision n'entache en rien la
invalid, the ruling shall not affect validite de 1'arrete dans son
the validity of the By -law as a ensemble ni de toute autre
whole, nor any other part of it. disposition.
FIRE PREVENTION OFFICERS 4 AGENTS DE PREVENTION DES
INCENDIES
(1) There shall be appointed members 4
of the City's Fire Department to be
known as Fire Prevention Officers.
(2) Fire Prevention Officers shall be
appointed by Council on the
recommendation of the Fire Chief.
(3) Council shall appoint the Fire Chief
and the Deputy Fire Chief or any
person holding the position of Acting
Fire Chief or Acting Deputy Fire Chief
as Fire Prevention Officers.
(4) Fire Prevention Officers shall be
responsible for the enforcing of the
provisions of this by -law.
10
(1) Le service d'incendie de la
MUNICIPALITE comprend dans ses rangs
des membres nommes AGENTS DE
PREVENTION DES INCENDIES.
(2) Les AGENTS DE PREVENTION DES
INCENDIES sont nommes par le conseil
sur recommandation du CHEF DES
POMPIERS.
(3) Le conseil nommera le CHEF DES
POMPIERS et le CHEF ADJOINT DES
POMPIERS ou toute personne occupant
a titre interimaire I'un ou I'autre de ces
deux postes AGENTS DE PREVENTION
DES INCENDIES.
(4) Les AGENTS DE PREVENTION DES
INCENDIES sont charges de ('application
des dispositions du present arrete.
(5) A Fire Prevention Officer may,
upon complaint of a person interested,
or when he deems it necessary,
inspect any building or premises within
the City, and for the purpose of
inspection, at all reasonable hours,
enter into and upon any buildings and
premises.
5 INSPECTIONS AND ORDERS
5 (1) When the Fire Prevention Officer
finds a building or other structure that,
for any cause, is especially liable to
fire, or that there are in or upon any
building or premises, combustible or
explosive material or conditions
dangerous to the safety of persons,
buildings or premises, he may order
the owner or occupant to remove such
combustible or explosive material or
remove or repair anything that may
constitute a fire hazard.
(2) An order made under
subsection 5(1) shall be served on the
person named in the order by the Fire
Prevention Officer
(a) by leaving a copy of the order
with the person, or
(b) by sending a copy of the order
by registered or certified mail
addressed to the latest address
of the person known to the Fire
Prevention Officer through
reasonable inquiry.
(3) Where an order is served on a
person by registered or certified mail
under paragraph 5(2)(b), it is deemed
to have been received by the person
4
(5) Un AGENT DE PREVENTION DES
INCENDIES peut, sur formulation d'une
plainte par une personne interessee
ou, en ('absence de plainte, lorsqu'il le
juge necessaire, inspecter un batiment
ou des locaux daps les limites de la
municipalite et, a cette fin, penetrer a
toute heure raisonnable dans un
batiment ou des locaux.
5 INSPECTION ET ORDRES
5 (1) Lorsque UAGENT DE PREVENTION
DES INCENDIES constate qu'un batiment
ou toute autre construction est, pour
toute cause, particulierement exposee
aux incendies, ou qu'ii existe dans le
batiment ou dans les locaux des
matieres combustibles ou explosives
ou d'autres conditions dangereuses
pour la securite des personnes, des
batiments ou des locaux, it peut
ordonner au proprietaire ou a
('occupant d'enlever les matieres
combustibles ou explosives, ou
d'enlever ou de reparer tout ce qui peut
constituer un risque d'incendie.
11
(2) L'ordre donne en application du
paragraph 5(1) doit etre signifie a la
personne qu'y designe r'AGENT DE
PREVENTION DES INCENDIES par
a) Remise d'une copie a cette
personne, ou
b) Son envoi par courier
recommande ou certifie a la
derniere adresse de cette
personne connue par UAGENT DE
PREVENTION DES INCENDIES par
suite d'une enquete raisonnable,
(3) Un ordre signifie a une personne
par courier recommande ou par courier
certifie en vertu de I'article 5(2)b) est
repute avoir ete requ par cette
within ten days of the mailing thereof
(4) In carrying out the duties herein
prescribed, the Fire Prevention Officer
shall apply all relevant sections of this
By -law, the Fire Prevention Act and the
Regulations made thereunder,
6 OFFENCES
6 An owner or occupant who fails to
comply with an Order of a Fire
Prevention Officer made under this By-
law is guilty of an offence and liable to
a penalty of not less than one thousand
dollars ($1,000.00) and not more than
five thousand two hundred dollars
($5,200.00).
IN WITNESS WHEREOF The City of Saint
John has caused the Corporate Common Seal
of the said City to be affixed to this by -law the
day of , A.D. 2012 signed by,
First Reading
Second Reading
Third Reading
Mayor /Maire
5
personne dans les dix jours qui suivent
sa mise a la poste.
(4) Dans 1'exercise des fonctions ci-
prescrites, L'AGENT DE PREVENTION DES
INCENDIES applique toes les articles
pertinents du present arrete, de la Loi
sur la prevention des incendies et des
reglements d'application de cette
derniere.
6 INFRACTIONS
6 Tout proprietaire ou occupant d'un
batiment qui omet d'observer un ordre
d'un AGENT DE LA PREVENTION DES
INCENDIES emis en vertu du present
arrete commet une infraction et est
passible d'une amende de 1000$ a
5200$.
EN FOI DE QUOI, The City of Saint John a fait
apposer son sceau municipal sur le present
arrete le 2012, avec les
signatures suivantes
Common Clerk/greffiere communale
- December 3, 2012 Premiere lecture
- December 3, 2012 Deuxieme lecture
Troisieme lecture
12
- le 3 decembre 2012
- le 3 decembre 2012
REPORT TO COMMON COUNCIL
13 December 2012
His Worship Mel Norton
and Members of Common Council
Your Worship and Councillors:
SUBJECT: 2013 Insurance Renewal
BACKGROUND:
The City's, "Agent of Record" with assistance from BFL Canada Risk and
Insurance Services Inc. (a specialty municipal insurance broker) has approached
his markets and has obtained a renewal quote from Chartis and Argo ( a Lloyd's
Syndicate) in the amount of $1,011,192 for the 2013 term. This procedure is in
keeping with the resolution approved by Council at the Open Session meeting of
December 10, 1990.
It is the responsibility of the agent to obtain quotations on all insurance
requirements for the City, and to provide this insurance at cost, without any
commissions. The "agent of record" is paid an annual fee for his services, which
has been specified until January 1, 2015. The fee for the 2013 term is $19,850.
Our Agent received only one quote on our entire Insurance package and that was
from our present insurers, Chartis Insurance Company and Argo in a package
policy put together by BFL.
The initial cost of insurance coverage for the year 2013 is quoted as $1,011,192,
plus the agency fee of $19,850 for a total 2013 cost of $1,031,042. This compares
to an initial cost of $969,260 for insurance coverage plus the agency fee of
$18,900 for a 2012 total cost of $988,160. The insurance premiums along with the
agency fee combines to yield an overall 4.3% increase from 2012. t
13
2
ANALYSIS•
The following will illustrate the loss ratios for the past five years on our major
coverage as of December 1, 2012.
Year
Premium
Losses to
date
Loss
Ratio ( %}
2008
814,663
351,992
0.4321
2009
1,010,129
285,842
0.2830
2010
1,130,142
71,701
0.0634
2011
914,479
658,249
0.7198
2012
969,260
106,120
0.1095
Totals 14,838,673
1
1,473,904
0.3046
1,200,000 -- _.___-- -• -_-- _._._.... I
1,000,000 �— I
i
800,000 �•- -- ---
�� — r-- Total losses
600,000 -- - --- -- -- —F-- Premiums
400,000
I
200,000
I
2008 2009 2010 2011 2012 2013 i
i
FINANCIAL IMPLICATIONS:
Once approximately $41,000 of recoverable premium, from Harbour Station, and
The Parking Commission, is removed from the total cost, the City is left with
approximately $970,192 in overall insurance cost for 2013. (Not including
Deductible projections.)
The City is completing our second year with our broker and insurers. In 2011 we
received a substantial savings in our premiums from going through the tendering
process. It was anticipated that in the years following we would likely have
increases in premium but with a low loss ratio that we can keep those increases to
a minimum. In the past 5 years our loss ratio has been fairly steady except for
2011 where the City experienced several large losses but overall, our losses are
trending downwards thanks to more proactive Risk Management strategies. We
will still see fluctuations from year to year in losses as evidenced in 2011.
14
3
The 2011 numbers include a large reserve in relation to two separate fire losses,
one at the Musquash Pump Station and the other a damaged garbage packer which
also damaged the garage at the Municipal Operations Building. For that reason it
is important to look at loss ratios on at least a 5 year average and evaluate overall
trends using regression analysis.
The following are five sections which set out the various coverage, deductibles,
and premiums. The City's Insurance & Claims Officer and the City's Agent of
Record have analyzed the information and provide the following highlights;
1. GENERAL LIABILITY:
years
premium
2008
345,138
2009
553,600
2010
664,742
2011
545,621
2012
545,621
2013
557,473
This coverage includes our Errors and Omissions coverage along with our Excess
Liability policy and the premium increased slightly by 2% and is really a
significant success on behalf of the city. Almost 60% of our insurance premiums
are related to liability coverage and our loss history shows a decline in the both
the quantity and severity of claims in this category. We have been told that the
small change in rate is industry wide and not targeted at us specifically. This
should be encouragement that the City is moving in the right direction to a more
proactive manner to reduce our exposures and liabilities.
The deductible for this coverage is $ 25,000.
2. Environment Impairment Liability:
years
premium
2008
9,000
2009
9,000
2010
9,000
2011
58,993
2012
58,993
2013
58,993
The premium for this coverage is unchanged for the 2012 renewal. This type of
coverage is a more specialized coverage and generally follows General Liability
trends. We increased our coverage significantly in 2011 to reflect greater
exposures and awareness in the general public but our loss experience has been
15
4
minimal to date.
The deductible for this coverage is $ 10,000.
3. PROPERTY:
years
premium
Value of Property
Insured
2008
169,665
$180,341,088
2009
155,949
$185,633,076
2010
164,724
$186,531,568
2011
95,138
$190,564,331
2012
137,466
$254,567,395
2013
154,142
$272,336,350
Our total premium increase is $16,676 for two main reasons: our property value
increased by 6.9% and with a 4.8% rate increase applied to that new total. Our
property values and list were reviewed and changes were made to both, the added
values better reflect a true rebuild cost and our current actual infrastructure. The
total value for property coverage has increased to $272,336,350.
The factor increasing the rate is the two large fire losses from 2011 at Musquash
and the Rothesay Avenue Garage. Both those losses combined are approximately
4 times the amount of premium we paid for this coverage specifically in 2011.
Also note that our 2013 premium for property is still over $10,000 less than our
2010 property insurance premium even with the increase in overall property
owned by the City.
The deductible for this coverage is $ 25,000.
4. AUTOMOBILE:
years
premium
2007
277,110
2008
280,710
2009
281,430
2010
281,526
2011
208,648
2012
220,751
2013
233,879
The premium for this coverage has increased by 5.9% to reflect some recent
losses. Our deductible level should be increased for an organization our size
which will help to retain more losses and limit future premium increases. The
rating structure used by our insurers is based on the type of vehicle and they've all
16
W1
increased by the same rate.
The numbers of vehicles will be reviewed and adjusted for January 1, 2013. The
actual premium may rise or fall slightly depending of the number of vehicle
acquisitions or removals from the quotation list sent out on November 1. The
premium still shows a significant discount from the 2010 rates.
The City carries All -Peril coverage with a deductible of $2,500.
5. ALL OTHER COVERAGE:
years
premium
2007
10,150
2008
10,150
2009
10,150
2010
10,150
2011
6,079
2012
6,079
2013
6,355
The premium for this coverage includes Crime and Garage Liability Policy.
"Other Coverage" is provided in conjunction with, and, as an enhancement to,
our major coverage. Their premiums will generally correspond to the rise and fall
of our major coverage premiums.
INPUT FROM OTHERS:
Our Agent of Record has approached BFL who act on behalf of Chartis and Argo
in an attempt to get some reduction in the 2013 premium based the City's pro-
active approach to reducing the risk of claims and the continuing in -house claims
handling procedure used by the City. Although the City's pro -active approach is
appreciated, loss ratios are the driving factor behind premium charges and we do
not yet have a formal Risk Management policy in place. Our Agent have also
approached its other markets and had some interest in portions of our coverage,
but no interest in providing the entire City portfolio, at present. They have
advised that the 2013 premium being offered by our present insurer is the best
value in their market place at this time.
RECOMMENDATION:
17
R
It is recommended that Council accepts the insurance package offered by our
Agent of Record, Hub International Atlantic Limited (formerly Huestis
Commercial Insurance), and approves payments as follow:
Insurance Premiums of
$1,011,192
Agreed Agency Fee of
$19,850
Payable to Hub International Atlantic
Limited
$1,031,042
Respectfully submitted,
Ian BBA
Insurance and C
dnans, CGA MBA
of Finance
18
REPORT TO COMMON COUNCIL
M & C — 2012 -300
December 11, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Harbour Clean -Up — Sanitary Lift Station #31 Rights of Way
Former Mill Street — PIDs # 55176762 and 55118681
BACKGROUND:
In relation to the Harbour Clean-Up project, Common Council has already:
"
City of Saint John
Accepted funding under the Canada Strategic Infrastructure Fund from the
Government of Canada for the Wastewater Treatment System Project #
2008 -2012; and;
2. Resolved that the City Manager be directed to proceed to negotiate the
acquisition by agreement, of all land interests required to a maximum of
125 per cent of the appraised value with intention to promote goodwill,
equity, and ultimately negotiated voluntary settlements on value.
3. Resolved to enter into an Agreement of Purchase and Sale with
Moosehead Breweries Limited for the acquisition of a portion of land
designated as PID 00049763 located on the west side of the former Mill
Street for construction of Sanitary Lift Station #31.
In order to access SLS #31from Main Street West, right of way privileges are
required over a 2,000 sq. m. +/- portion of the former Mill Street owned by J.D.
Irving, Limited, and a land parcel designated as PID 55118681 owned by Bridge
Road Properties Limited (leased to T.S. Simms & Co. Limited).
The general layout of the right of way requirements are shown cross - hatched on
the plan of survey prepared by Hughes Surveys dated January 31, 2006, a copy of
which is attached to this letter.
Subject to Common Council approval, staff negotiated with J.D. Irving, Limited,
and Bridge Road Properties Limited (leased to T.S. Simms & Co. Limited) for the
W
Report to Common Council
December 11, 2012
Page 2
City's purchase of the required land interests for the price of $19,197.50, the
appraised value of same + 25 %.
RECOMMENDATION:
1. That The City of Saint John acquire:
A) a right of way over a portion of lands designated PID # 55176762 from
J.D. Irving, Limited, and
B) a right of way over lands designated PID # 55118681 from Bridge Road
Properties Limited (leased to T.S. Simms & Co. Limited),
for the sum of $19,197.50 (plus HST if applicable), upon the terms and
conditions contained in the "Memorandum of Agreement" attached to M &C
2012 -300; and,
2. That the Mayor and Common Clerk execute the Memorandum of Agreement
and all documentation required to complete the contemplated purchase.
Respectfully
Gregory. Yeomans, CGA, MBA
Commissioner of Finance and Administrative Services
J trick Woods, C.G.A.
City Manager
PWW /p
attachments
20
Description of Plan: Simms Corner & Former Mill Street Area
N PID: 55176762 & Proposed Rights of Way for SLS # 31
k 55118681
Q PAN: 5658565 & Date: 11 December, 2012
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R?t)t -F75 of
Memorandum of Agreement
(Right of Way Required for Harbour Clean -Up)
This agreement is dated December 6, 2012 and is between the City of Saint John (the "City "),
and J.D. Irving, Limited ( "JDI "), and Bridge Road Properties Limited ( "BRP ", and together with JDI, the
"Irving Companies ").
The parties agree as follows:
1. Right of Way. The City requires a right of way to enable access from Main Street West
to the site of future sewer lift station #31 (the "Lift Station ") to be constructed on land owned by
Moosehead Breweries Limited (PID No. 00032763). The Irving Companies agree to provide the following
rights of way over its land (the "Right of Way Lands "):
(1) JDI agrees to provide a right of way over a portion of its land identified as New Brunswick PID
No. 55176762 in the approximate location shown on schedule A; and
(2) BRP agrees to provide a right of way over its land identified as New Brunswick PID No. 55118681
as shown on schedule A.
2. Conditional. The rights of way to be granted by the Irving Companies are for the
purpose of providing access to lands which are to be used solely for the purposes of a sewer lift station
on the parcel of land bearing PID 00032763.
3. City obligations. (a) The City will exercise its rights over the Right of Way Lands so as to
cause the least possible disturbance or interference with the operations of the Irving Companies. The
City acknowledges that the primary uses of the Right of Way Lands are the activities of the Irving
Companies.
(b) The Irving Companies and their related entities utilize the Right of Way Lands for a
heavy haul road and as access to other property, among other uses. The parties acknowledge and agree
that these Irving operations are active, in some cases continuous in operation, and will continue during
the installation of the Lift Station. The City's construction activities will be performed with all reasonable
effort to minimize any disruption to the Irving Companies' operations and will be carried out
expeditiously.
(c) Once construction activity on the Lift Station commences it will not be interrupted nor
disrupted by the City or its contractors. The City's construction activities will be undertaken in
accordance with schedules developed in consultation with the Irving Companies. The City shall request,
in writing, the approval of the applicable Irving entity to the schedule of the construction activities,
which approval will not be unreasonably withheld or delayed.
(d) The parties will agree on the final form of right of way agreement which will be
substantially in the form of exhibit 1 with such amendment as may be required to enable registration in
the New Brunswick Land Titles Office (Saint John). The City will be responsible for all costs to complete
the right of way agreements, including all survey and registrations costs.
1
23
4. Compensation. Compensation for the rights of way will be as set out in schedule B.
5. Risk and Indemnity. The City assumes all risks of, and the Irving Companies, their
employees and agents will not be liable for, any injury (including injury resulting in death), loss, damage
or expense to any person or property while exercising the rights granted to the City in respect of the
Right of Way Lands and the City shall indemnify and save harmless the Irving Companies, their
employees, agents and affiliates against all claims and demands arising or resulting from any injury
(including injury resulting in death), loss, damage or expense in connection with the use of the Right of
Way Lands by the City, its employees, agents or those for whom the City is responsible.
[Signature page follows.)
24
The parties are signing this agreement on the dated stated in the introductory clause.
,oq.PpQ�
THE CITY OF SAINT JOHN
By:
Mayor
By:
Common Clerk
By:11
BRIDGE ROAD PROPERTIES L\rr„ T"�,t
By:
By:
�,111 C) -
25
Schedule A
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Schedule B
Compensation
Location (PID)
Area Rate ($ /mZ)
Discount Amount
55176762
55118681
2,000 ml $26.85
96 mZ $26.85
75% $13,425.00
25% $1,933.00
Subtotal
Add: 25%
$15,358.00
$3,839.50
TOTAL
$19,197.50
27
Exhibit 1
Form of Right of Way
m
Form 14
EASEMENT
Land Titles Act, S.N.B. 1981, c.L -1.1, s. 24
Parcel Identifier of Parcel
Burdened by Easement:
Parcel Identifier of Parcel
Benefited by Easement:
55118681 and 55176762
(Site for Lift Station #31*
*PID to be allocated on filing of subdivision plan)
Grantor of Easement: Bridge Road Properties Limited
1 Germain Street, Suite 1500
Saint John, NB
E21-41-18
J.D. Irving, Limited
300 Union Street
P.O. Box 577
Saint John, NB
The grantor grants to the grantee the described easement over or in the specified
parcel for the specified purposes.
Date: 201
Grantor of Easement:
BRIDGE ROAD PROPERTIESLIMITED
Per:
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T.S. Simms & Co. Limited/T.S. Simms & Cie.
Limitee
33 Bridge Road
Saint John, NB
E21- 4C5
Grantee of Easement:
City of Saint John (The)
8°i Floor, City Hall Building
15 Market SQ
P.O. Box 1971
Saint John, NB
E2L 41-1
Description of Easement:
See Schedule A
Purposes of Easement:
See Schedule A
Diagram of Easement:
See Schedule B
The grantor grants to the grantee the described easement over or in the specified
parcel for the specified purposes.
Date: 201
Grantor of Easement:
BRIDGE ROAD PROPERTIESLIMITED
Per:
W
- 2 -
J.D. IRVING LIMITED
Per:
And:
T.S. SIMMS & CO. LIMITED/T.S. SIMMS & CIE
LIMITEE
Per:
And:
Grantee of Easement:
THE CITY OF SAINT JOHN
Mayor
Common Clerk
Common Council Resolution:
,2012
SCHEDULE A
DESCRIPTION AND PURPOSE OF EASEMENT
All those certain lots, pieces and parcels of land situate, lying and being in the
City of Saint John, in the County of Saint John and Province of New Brunswick,
more particularly described as follows:
1. Parcel Identifier: 55118681: in its entirety; and
2. Parcel Identifier: 53176762: portion shaded yellow on Schedule B
(hereinafter the "Right of Way Lands ").
A free and uninterrupted right -of -way upon, along and over the Right of Way
Lands at all times in common with the Grantor of Easement and all others
lawfully entitled to the use thereof, for persons, machinery, materials, vehicles
and equipment for ingress, egress and regress over the Right of Way Lands
between Main Street West and the site of Sewer Lift Stations #31 (being Parcel
Identifier ) except for such periods of time when the Grantee is
exercising the easement and rights reserved by the Grantee in a Transfer dated
May 17, 2006 and recorded in the New Brunswick Land Titles Office (Saint John)
on May 24, 2006 as No. 22137047.
31
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City Manager's Office
Bureau du directeur general
www.saintjohn.ca
December 12, 2012
Mayor Mel Norton and
Members of Common Council
Your Worship and Members of Council:
SUBJECT: Estate of John Douglas Hazen
Red Head Road
P.O. Box /C.P. 1971
Saint john, NB /N. -B.
Canada E2L 4L1
John Douglas Hazen, deceased, late of Gatineau, Quebec, by his Last Will and Testament has
bequeathed to The City of Saint John a lot of land on Red Head Road. The land is shaded red on the
attached photograph (the "Parcel "). The Parcel is located between the Red Head Road and Bay of
Fundy. It comprises 7.2 acres of high ground and high beach together with low beach.
Staff in Municipal Operations have visited the Parcel and have expressed interest.
Hazen Creek discharges under the road bridge to the Bay of Fundy through the Parcel. The Parcel
abuts land owned by the Province of New Brunswick, the Provincial land has a seawall of armour
rock placed along the sideline of Red Head Road. Staff believe it advantageous to own the Parcel,
to retain it in its existing state and to have and maintain access to Hazen Creek, the beach and the
seawall.
The Deed of Conveyance has been delivered by the Executor, James K. Hazen. It is in order for
Council to accept the conveyance and, accordingly, the following resolution would be appropriate.
RECOMMENDATION:
That the City gratefully accept the bequest of land from the Estate of John Douglas Hazen and that
the Common Clerk convey the City's thanks to the Executor.
Respectfully submitted,
J. Patrick Woods, CGA
CITY MANAGER
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REPORT TO COMMON COUNCIL
M &C- 2012 -301
December 13, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Proposed Public Hearing Date
78 Prince William Street
BACKGROUND:
City of Saint John
As provided in Common Council's resolution of August 3, 2004, this report indicates
the rezoning and Section 39 amendment applications received and recommends an
appropriate public hearing date.
Details of the applications are available in the Common Clerk's office and will form
part of the documentation presented at the public hearings.
The following application has been received.
Name of Location Existing
Proposed Reason
Applicant Zone
Zone
Hazen Invest- 78 Prince William "B -3"
"B -2" To permit the
ments Limited Street
ground floor of
the building to be
used for residen-
tial purposes
RECOMMENDATION:
That Common Council schedule the public hearing for the rezoning application of
Hazen Investments Limited (78 Prince William Street) for Monday, January 28, 2013
at 7:00 p.m. in the Council Chamber, and refer the application to the Planning
Advisory Committee for a report and recommendation.
Respectfully submitted,
wob
Ken Forrest, MCIP, RPP J. Pa nick Woods, CGA
Commissioner City Manager
35
REPORT TO COMMON COUNCIL
M &C2012 -299
December 5, 2012
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Engagement of Engineering Consultants — 2013 Capital Program
PURPOSE OF THIS REPORT
t 1411,
The City of Saint John
The purpose of this report is to request that Common Council authorize staff to conduct
appropriate negotiations for the engagement of engineering consultants to carry out design and
construction management services for a number of approved projects in the 2013 Water &
Sewerage Utility Fund and the proposed General Fund Capital Programs. Staff would only
proceed with the consultant engagement negotiations on the 2013 General Fund projects
contingent upon the specific General Fund Capital Program project budget being approved by
Council.
BACKGROUND
On March 18, 2002 (M &C 2002 -87) Common Council approved the direct engagement of
Engineering Consultants to carry out design and construction management services for nine
specific projects approved under the 2002 Capital Program. This method of direct engagement
proved to be an efficient and cost effective method for the hiring of consultants and the process
was again utilized in 2003, 2004, 2005, 2006, 2007, 2008, 2009, 2011 and 2012. Council
approved the direct engagement process for eight, seven, six, thirteen, twenty- eight, twenty -two,
forty, eleven and eight specific projects respectively. There was no requirement for additional
consultant engagements in 2010 as the majority of the design work for the 2010 projects was
provided for in the 2009 program.
Our professional engineering resources are fully tasked, with a very demanding workload. The
engagement of engineering consultants now will allow the preliminary design and detailed
design work for specific projects to be completed so that construction work can proceed early in
the 2013 construction season.
Identified in the description of certain approved 2013 projects is the requirement to hire outside
consulting engineering services for design and /or construction management work.
The engagement of consultants is, in and of itself, a very involved, time - consuming process.
As such, and given the overall workload of available staff, we are proposing for 2013, as we did
previously, to hire specific consultants by the direct engagement method.
W
M &C 2012 — 299
December 5, 2012
Page 2
ANALYSIS
Typically, the Request for Proposal method requires a period of 7 to 8 weeks for each substantial
project. Direct engagement provides the City the opportunity to identify consulting firms best
equipped to complete the designs in a timely manner, and significantly reduces the
administrative time, which is inherent with traditional call for proposals. The direct engagement
process also affords the City staff to fine -tune the details of the engagement in order to achieve
the best value for money for the City.
For larger engineering projects, such as the design and construction management of the Beach
Crescent Sanitary Sewer project, staff still recommends that the traditional call for proposal
method be utilized. Previous knowledge and specific experience is less of a competitive factor in
larger engineering projects. It is therefore appropriate to go to the market for pricing and design
approach.
Forming part of this report is a table identifying the consultants proposed for specific projects
and includes the estimated amount that was approved in the 2013 Capital Program for
Engineering Design and/or Construction Management services.
TABLE "A"
ENGINEERING CONSULTANT ENGAGEMENTS
The above consultants have previously carried out design work of a similar nature to proposed
work and, in some cases; the work proposed for a consultant is an extension or the next phase of
a project they were previously involved with. A table entitled "Consultant Selection Rationale"
also forms a part of this report and includes an explanation of the rationale used for matching a
consultant with the planned project. 37
Estimated amount approved
in 2013 Capital Program for
Project
Engineering Design and/or
proposed
Construction Management
Consultant
Services
Loch Lomond Road/Westmorland Road
$230,000
— Water, Sanitary, Storm and Street
exp Services Inc.
Reconstruction
(formerly ADI
Limited)
Douglas Avenue — Sanitary and Storm
$100,000
Dillon Consulting
Sewer
Ltd.
Dever Road Sanitary Lift Station "Y"
$165,000
Renewal and Forcemain Renewal x -y
Crandall
Station
Engineering Ltd.
Fairville Boulevard Watermain
$140,000
Renewal
Genivar
Reversing Falls Bridge Watermain
$135,000
North End Water Transmission Main
$50,000
CBCL Limited
Rehabilitation
The above consultants have previously carried out design work of a similar nature to proposed
work and, in some cases; the work proposed for a consultant is an extension or the next phase of
a project they were previously involved with. A table entitled "Consultant Selection Rationale"
also forms a part of this report and includes an explanation of the rationale used for matching a
consultant with the planned project. 37
M &C 2012 — 299
December 5, 2012
Page 3
Staff have worked with these consultants over a number of years and have confidence in their
ability to successfully carry out the work for which they are being recommended.
Notwithstanding the City's Policy for the Procurement of Goods, Services and Construction, it
is proposed that staff be authorized to carry out negotiations with the consultants identified for
the projects indicated in Table "A" Engineering Consultant Engagements.
Provided an acceptable agreement can be reached with a proposed consultant, a subsequent
report will be submitted to Council identifying the negotiated fee for the engineering services
required and requesting Council's approval to engage the consulting firm.
For continuing projects where the design phase is underway or completed and construction
funding is included for 2013, a subsequent report will be submitted to Council requesting that the
existing Engineering Agreement be amended to include the construction management component
with the consultant.
The negotiations would proceed as follows:
A detailed scope of work would be developed by staff for each project and, based on
that scope of work, the consulting firm would be required to submit their proposed
project team, work plan, schedule and a fee to complete all the work identified. Staff
would then review their submission and evaluate the proposed fee for the project.
Staff would then seek to settle on an acceptable fee with the consultant for
submission to Council.
Engineering fees to cover the cost of design and construction management generally do not
exceed 15 -20% of the total overall project cost, depending on the nature of the project and the
engineering services required. The costs incurred by the consultants would be paid in accordance
with the terms of the Request for Proposal at the rates submitted and accepted in the Consultants
proposal not to exceed the Recommended Minimum Hourly Rates as contained in the
Association of Consulting Engineering Companies — New Brunswick fee guidelines. The
Construction Management component of the project fee submitted with the Consultants proposal
will be based on an estimated construction period. The final fee will be calculated based on the
actual construction management period.
Should staff be unable to reach an acceptable agreement with the proposed consultant, staff
would report back to Council and seek approval to negotiate with an alternative consultant for
the project or to implement a public call for proposals.
INPUT FROM OTHER SOURCES
As was done for the engagement of consultants in 2002 to 2009, 2011, and 2012 this 2013
proposal has been reviewed with the Acting Manager of Materials Management and City
Solicitor.
W
M &C 2012 — 299
December 5, 2012
Page 4
RECOMMENDATION
Notwithstanding the City's Policy for the Procurement of Goods, Services and Construction,
Common Council authorize staff to conduct negotiations for the engagement of engineering
consultants to carry out design and construction management services for the 2013 Water &
Sewerage Utility Fund and General Fund Capital Programs with the proposed consultants
identified in the Table "A" Engineering Consultant Engagements.
Respectfully submitted,
Brian Keenan, P. Eng.
Engineering Manager
Wm. Edwards P. Iii
g
Commissioner,
Transportation & Environment
�/
J. Patrick Woods, CGA
4-- City Manager
W
M &C 2012 — 299
December 5, 2012
Page 5
CONSULTANT SELECTION RATIONALE
Project
I Rationale
Loch Lomond Road/Westmorland Road
In 2010/2011 exp Services Inc. (formerly ADI Limited)
— Water, Sanitary, Storm and Street
carried out design work on the Loch Lomond
Reconstruction
Road/Westmorland Road — Water, Sanitary, Storm and
Street Reconstruction project. It is anticipated that the
Province will be completing their portion of the
construction work in the Bayside Drive /Loch Lomond
Road area in 2013. This project is being undertaken by
the City in conjunction with the Province of New
Brunswick One Mile Interchange Construction project.
It would be appropriate for exp to continue in 2012/2013
with the construction management portion of the Loch
Lomond Road/Westmorland Road project.
Douglas Avenue — Sanitary and Storm
In 2010/2011 Dillon Consulting Ltd. carried out
Sewer
detailed design work on the Douglas Avenue Sanitary
and Storm Sewer project. The project will be ready for
tender early in 2013 and it would be appropriate for
Dillon to continue in 2013 with the construction
management portion of the Douglas Avenue project.
Dever Road Sanitary Lift Station "Y"
In 2008 Crandall Engineering La, in conjunction with
Renewal and Forcemain Renewal x -y
CBCL Limited was awarded the design and construction
Station
management work for the Wastewater Collection
System component of Harbour Clean -Up. This
Wastewater Collection System project included the
design of similar lift stations in the Milford/Randolph
area of the City. It would be appropriate for Crandall to
complete the design and construction management for
Dever Road Sanitary Lift Station "Y" Renewal and the
Forcemain Renewal x -y Station.
Fairville Boulevard Watermain Renewal
In 2009 Genivar carried out design and construction
management work for the Fairville Boulevard Street
Reconstruction project between Catherwood Street and
Lancaster Mall. It would be appropriate for Genivar to
continue with the design and construction management
work in 2013 for the Watermain Renewal project on
Fairville Boulevard from Catherwood Street to Sobeys.
40
M &C 2012 — 299
December 5, 2012
Page 6
Project
Rationale
In 2010 CBCL Limited carried out design work on the
Reversing Falls Bridge Watermain
Reversing Falls Bridge Watermain project. The
recommended option is for the rehabilitation of the
North End Water Transmission Main
existing watermain by lining. This watermain
Rehabilitation
rehabilitation project would be of shorter duration and
can be carried out with much less disruption to traffic
than the complete watermain replacement option.
Tendering of this project is proposed for early in 2013
with construction to follow in spring 2013 dependent on
contractor schedules. It would be appropriate for CBCL
to finalize the detailed design and to continue in 2013
with the construction management portion of the project.
In 2012 CBCL completed design and construction
management for Phase 1 of the 900mm diameter water
transmission inspection & rehabilitation between Forest
Street and Reversing Falls Bridge. It would be
appropriate for CBCL to continue in 2013 with design
and construction management work for Phase 2 of the
900mm diameter water transmission rehabilitation
project.
41
REPORT TO COMMON COUNCIL
pis
December 17`x', 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors
City of Saint John
SUBJECT: Agreement for the Provision Mobile Cellular Devices
Purpose
The purpose of this report is to recommend that the City of Saint John enter into a three year
supply agreement with Rogers Communications for the provision of Cell Phones, B1ackBerrys,
Smartphones and Data Air time packages.
Background
Mobile phones have been commercially available since the 1970s, however, cellular phones and
the cell phone system we know today were not available in North America until 1978. This
system was only capable of analogue voice conversations and remained in use until 2008. Since
2000 cellular digital communication has exploded and today the cost of cellular communications
has plummeted and 4G networks can transmit data at speeds higher than home DSL (High Speed
internet) of 10 years ago. As a result businesses leverage the cellular communications to connect
with customers and clients, and consumers access almost everything on -line via a mobile device.
As a designated Intelligent Community, the City of Saint John leverages cellular
communications to deliver fast effective services to citizens. Police officers in the field, in a
Police cruiser, can connect securely to databases, complete reports, and remain apprised of all
activity within the City. City staff from the Water Utility can view the health of the water supply
and waste water treatment systems from anywhere in the City. Managers and Councillors are
connected and can respond to requests while travelling, outside office hours, and during
meetings.
In order to enable a well -run municipality the City requires a cellular communications partner
who can provide the backbone communication infrastructure. In 2009 the City following a RFP
process, awarded Rogers Communications an agreement to supply wireless communications to
the City. At that time the packages were expected to save the City $100,000 per year. That
agreement has now expired and the City requires a new agreement.
42
Analysis
Staff was of the belief that it was
necessary to go back out to the
market and request proposals from
Device
2009
2012
Cell Phones
196
157
B1ackBe s / Smart hones
54
114
Data Devices
27
65
Total
277
336
all service providers in order to
review current technologies, data
and cell phone plans, and pricing. Table 1 Comparison of City devices between contracts.
It was hoped that this would
provide the City of Saint John with a better quality product at a cost savings over the current
agreement. As shown in Table 1 the City has increased the number of devices it uses to service
the community and this increase is reflective of the City enabling business processes in the field.
The Urban Environment Services which includes front line emergency services is the largest
consumer of mobile communications in the City with 121 devices. This illustrates the
importance of wireless communications in providing fast efficient responses in an intelligent
community whether they are emergency or otherwise.
Materials Management facilitated the RFP process, proposal number 2012- 580502P, to solicit
proposals from the marketplace for suitable wireless service- providers for the establishment of a
three (3) year supply agreement. As such a Request for Proposal (RFP) closed on October 25th,
2012 with responses from the following three providers.
• Telus
• Bell Aliant
• Rogers Communications
A review committee was formed to evaluate submissions and recommend a wireless service
provider. The committee consisted of staff from the following areas.
• Saint John Police Force
• Saint John Fire Department
• Transportation and Environment
• Information Technology
• Finance /Accounts Payable
• Materials Management
The committee was tasked with the role of reviewing each submission against the proposal
evaluation criteria as defined in the proposal call document. These criteria consisted of the
following.
• Quality and Completeness • Payment Options and Billing Process
• Expertise • Added Value
• Methodology • Price
In accordance with the City's policies and procedures, separate assessments of the technical and
financial aspects of the submissions were undertaken by the evaluation committee members.
43
In order to compare pricing in a relevant and fair method, the committee chose a sampling of 113
current City wireless users and employed data from a previous billing period to analyzes the
price plans offered by the three providers.
At the conclusion of the technical and financial evaluations, the committee unanimously
recommended the proposal submitted by Rogers. While their bid not only scored the highest
technically, their financial proposal represents the lowest cost solution to the City of Saint John.
The above process is in accordance with the City's Procurement Policy and Materials
Management support the recommendation being put forth.
The highlights of the proposed agreement from Rogers Communications are listed here:
• Cell phone service will be $20 / month (currently it is $25 / month). This includes:
o 250 local minutes which can be pooled
o Free company calling in New Brunswick
o Unlimited text messaging
• The current agreement for Data devices (including blackberries and smartphones)
stipulates a fixed $35 for 500MB. Under the new agreement the City will have different
plans that can be adjusted to match requirements. These are:
• l OMB - $5.25 o 250Mb - $22.40
• 50MB - $12 o 50OMb - $25
• 100MB -$20 o 5Gb - $35
• BlackBerrys and Smartphones will benefit from reduced voice cost of $20 and graduated
data plans outlined above
• Under the new agreement each City device will be replaced twice (2) over the duration of
the contract (that is subsidized phones of $0). These are scheduled for the beginning and
month 24 of the agreement.
Financial Implications
The Information Technology service (IT) performed a detailed analysis of the financial proposal
from Rogers Communications. IT collated the invoices from three months and compared the
current invoice usage and costs to those of the proposed agreement. The analysis consistently
showed that the proposed agreement will result in savings between $6,100 and $6,550 per
month; which translates to an annual saving of between $73,200 and $78,600 or nearly 30% of
an annual total City budget of $264,000.
In addition Rogers Communications proposes a one -time renewal credit of $89,700 (based on the
number of devices currently in service). The net effect of the reduction in monthly charges and
the one -time credit is that City will save approximately $309,000 over three years which will
bring the total value of the agreement down to $480,000.
44
With the pending introduction of a Mobile Device Governance Usage Policy provisioning and
usage will be governed. The City's IT department will manage the agreement and monitor
expenses. The proposed agreement also sets out the process to add, remove, and make changes
to City provisioned devices and limits authority to authorised staff (IT). The agreement does not
commit the City to a set number of deployed devices and usage plans, and it also lays out an
annual review process. These processes and procedures will ensure good fiscal management of
the City's wireless expense.
Input from Other Service Areas
Materials Management oversaw the RFP, bid review process, and vendor selection. The process
described above is in accordance with the City's Procurement Policy and Materials Management
support the recommendation being put forth.
Recommendation
It is the recommendation of the Evaluation Committee for Request for Proposal 2012- 580502P
that:
1. The City accept the proposal dated October 25th, 2012 submitted by Rogers
Communications in response to Request for Proposal 2012- 580502P for the
establishment of a three (3) year supply agreement for wireless service; and
2. That the Mayor and Common Clerk be authorized to execute the necessary
documents.
Respectfully submitted,
Brian Woods, M.Sc. Jac line Hami ton, MCIP, RPP
Information Technology, Manager Co missioner of Strategic Services
J. Patrick Woods, C.G.A.
City Manager
45
REPORT TO COMMON COUNCIL
M &C 2012 -295
December 11, 2012
His Worship Mel Norton
And Members of Common Council
Your Worship and Councillors:
SUBJECT
,�^
The City of Saint john
Mispec Park Shore Remediation and Protection — Recommendation for Award of Construction Tender (2012- 081804T)
BACKGROUND
During the September 24, 2012 meeting of Common Council, it was resolved that:
"...as recommended by the City Manager in the submitted report M &C 2012 -244: Mispec Park
Tender that Common Council approve letting the Tender for Mispec Park in 2012, including the
construction of a new gravel walkway to the beach and the installation of rip rap along the slope
of the shoreline."
The work included in this tender will rectify damage caused to the shoreline of the beach during a significant storm
event in 2011. In addition, it will provide an alternative access to the beach via a gravel surfaced walkway. The costs
associated with the project, less the HST, will be submitted to the New Brunswick Department of Public Safety (NBDPS)
for reimbursement under the Disaster Financial Assistance Program (DFAP).
ANALYSIS
A public tender call was issued on October 31, 2012 and closed on November 21, 2012 (reference no. 2012- 081804T).
Eight (8) companies responded to the tender call by submitting bids. The results are as follows (excluding HST):
Galbraith Construction Ltd.
$227,265.00
614046 NB Ltd. (Midi Construction)
$236,619.00
Fairville Construction Ltd.
$259,500.00
Gulf Operators Ltd.
$295,000.00
Fundy Contractors Limited
$296,567.00
Terraex Inc.
$308,000.00
Maguire Excavating
$338,170.00
L. Halpin Excavating Ltd.
$348,839.00
The Class A construction cost estimate prepared just prior to the public tender call was $216,600.00, which is within
4.9% of the low bid.
46
Report to Common Council Page 2 of 3
Mispec Park Shore Remediation and Protection
Recommendation for Award of Construction Tender (2012- 081804T)
Staff of Facility Management and Materials and Fleet Management have reviewed the tenders and have found them to
be complete and formal in every regard. Staff believes that the low tenderer has the necessary resources and expertise
to perform the work, and recommend acceptance of their tender.
Based on an initial meeting with the low bidder (Galbraith Construction Ltd.) on December 3`d, 2012, upon award of the
Contract, it is the intent of the Contractor to mobilize as early as possible in spring of 2013 and construction is
anticipated to take approximately one (1) month. Depending on permitting requirements, this may result in a
construction start date in March or April 2013 depending on weather. If this is the case, as a worst case scenario,
approximately 50% of the pathway to the beach may have to be deferred until June 15L, 2013 due to a permit restriction
limiting work within the buffer of a Provincially Significant Wetland (PSW) that exists near the proposed location for the
pathway. Discussions will be held with the New Brunswick Department of Environment and Local Government
(NBDELG) to determine if there are any options available to mitigate concerns outlined by the permitting restriction.
Construction will be phased in such a way that if work begins later in the spring than anticipated, impact will be minimal
to the operation of the park and beach, if any. Opening of the park in 2013, therefore, will not be delayed as a result of
construction operations.
FINANCIAL CONSIDERATIONS
Capital Cost Considerations
A summary of the low bid price, accounting for HST and the HST rebate, is provided in the following table:
Based on initial project estimates, $331,000 was originally submitted for consideration in the 2013 capital budget. As
previously mentioned, the costs associated with the project will be submitted for consideration to the New Brunswick
Department of Public Safety (NBDPS) for reimbursement under the Disaster Financial Assistance Program (DFAP). The
HST is not reimbursable under the DFAP, thus, the City must pay the HST portion of all costs incurred. The City is
eligible, however, for the HST rebate, therefore, the net cost to the City of Saint John based on a bid price of
$227,265.00 would be $7,792.47 (i.e. HST less HST rebate).
Operational Cost Considerations
Opening Mispec Park for the 2013 season will require an operational budget allowance to provide the necessary regular
inspection and maintenance (e.g. waste removal, mowing, minor repairs, etc.), as well as to provide washroom facilities.
This work cannot be completed within the funding envelope provided in the 2012 operating budget. As such, an
additional budget of $45,000 to operate Mispec Park for the 2013 season has been provided as a possible enhancement
to the Parks & City Landscape 2013 operating budget submission to Common Council for consideration.
Future Cost Considerations
Aside from the facility elements included in the tendered project discussed above, Mispec Park includes a significant
number of physical assets, which require regular inspection and maintenance. These assets include a playground,
basketball court, baseball field, walkways, bridges, stairs, a canteen building (including septic field), sheds, a paved
47
Report to Common Council Page 3 of 3
Mispec Park Shore Remediation and Protection
Recommendation for Award of Construction Tender (2012- 081804T)
parking area, amongst other assets. The majority of these assets were constructed in the early- to mid- 1980s, have
exceeded their expected useful life (EUL), and are in poor condition. The current replacement value of these assets is
approximately $700,000, which can be referred to as the accumulated deferred maintenance and /or capital deficit.
These assets will require on -going capital investment in order to continue their safe operation into the future. Various
requirements have been provided in the 2013 capital budget for the consideration of Common Council.
INPUT FROM OTHER SOURCES
Representatives from Materials Management, Finance, and Parks & City Landscape reviewed this report and are
satisfied with the recommendations as they pertain to their respective areas of service.
RECOMMENDATION
Your City Manager recommends:
(1) That Common Council award Bid No. 2012- 081804T: Mispec Park Shore Remediation and Protection to the low
bidder, Galbraith Construction Ltd., for the tendered price of $227,265.00 plus HST;
(2) That the Mayor and Common Clerk be authorized to execute the necessary documents for the construction
Contract,
(3) That Common Council pre- approve $256,809.45 in the 2013 Capital Budget of which $227,265.00 will be
submitted to the New Brunswick Department of Public Safety (NBDPS) for reimbursement under the Disaster
Financial Assistance Program (DFAP), with the balance being paid by the City of Saint John in the amount of
$29,544.45 (HST portion of tendered price excluding HST rebate); and
(4) That Common Council consider including an additional budget of $45,000 for Mispec Park in the 2013 operating
budget based on the enhanced submission from Parks & City Landscape.
Respectfully s bmitted,
Trevor Gamblin, M.Sc.E P.E
Manager, Facility Managt
Gfegory J.�,�or�fans, CGA, MBA
Commissf ne/r, Finance and Administrative Services
Patrick Woods, CGA
�f City Manager
48
RECEIVEL)
COWON CLERK'S OFF; -
DEC 12 2012
CITY OF
r I
December 11, 2012
Saint John Mayor and Council
City of Saint John
We, the undersigned, Saint John property owners request to appear as a delegation at the December
tn 2012 Council meeting on the Right -of Way & retaining wall maintenance given to us, King Street
property owners as a Section 39 condition to make legal the re- zoning of the Leinster Court property.
Please refer to Council minutes included.
This will be out 8th attempt to appear as a delegation before our Council representatives.
Yours truly,
SA
49
92-653
COMMON COUNCIL/ CONSEIL COMMUNAL.
JANUARY 15, 20071 LE 15 JANVIER 2007
Councillor Chase proposed an amendment to the motion, which was seconded by
Councillor Court to add two more conditions dealing with a fence, retaining walls, and
pedestrian access under (e), and (f) to the list of Section 39 conditions.
Question being taken on the amendment, the motion was carried, with
Councillor Titus voting nay.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that pursuant to the provisions of
Section 39 of the Community Planning Act, the proposed development of a parcel of
land having an area of approximately 2779 square metres, located at 53 -75 Leinster
Street, also identified as being PID Numbers 00009431 and 55059992, with a multiple
dwelling be subject to the following conditions:
a) use of the site is limited to the proposed four - storey apartment building
having a maximum of 52 dwelling units;
b) the building location, height, massing and significant features of the building (e.g.
window and door locations), as well as the location and layout of the proposed parking
facilities, shall be generally in accordance with the submitted site plan and building
elevation plans prepared by B.A. Roma Architect Limited and dated November 28, 2008;
c) the exterior facade of the proposed building must be constructed of a combination of
brick, cultured stone and fibre cement siding, and architectural details must be in
accordance with architectural plans approved by the Development Officer to ensure
compatibility with the surrounding buildings along the adjacent portion of Leinster Street;
d) panting for the apartment building shall be provided at a minimum rate of one space
per dwelling unit:
~` e) a fence and retaining walls be maintained by the applicant between the subject site
and the adjacent residential zoned properties in a manner set out in detailed plans
prepared by the applicant and approved by the Development Officer;
f) a right -of -way be granted by the applicant to the residential zoned properties adjacent
to the subject site so that individuals can walk from Carmarthan Street within 3 metres of
the north property line of the subject site to the rear yard of the adjacent residential
zoned properties, and
further that, upon the rezoning, the land and any building or structure thereon must be
developed and used in conformity with the proposal and conditions;
Question being taken on the main motion as amended, it was carried.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "By -law
Number C.P. 110 -29, A Law to Amend the Toning By -law of The City of Saint John ",
amended by adding "special zone SZ #21 ", its uses and standards, and re- zoning a
parcel of land located at 53 -75 Leinster Street, having an area of approximately 2770
square metres, also identified as being PID Numbers 00009431 and 55059992, from °B-
2' General Business to "SZ -21" Special Zone #21 classification with Section 39
Conditions, be read a third time, enacted, and the Corporate Common Seal affixed '
thereto.
Question being taken; the motion was carried.
Read a third time by title. the by -law entitled, 'By -law Number C.P. 110 -29, A Law to
Amend the Zoning By -law of The City of Saint John ".
~' On motion of Councillor Ferguson
Seconded by Councillor Farren
RESOLVED that Council recess for two minutes.
Question being taken, the motion was carried
REPORT TO COMMON COUNCIL
December 12, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors,
Subject: 2013 General Fund Operating Budget
E tit �t
'fhe C ky of Saint )obn
The purpose of this report is to propose a 2013 General Fund Operating Budget and a property
tax rate of $1.785.
The Context
Priorities
Common Council pursued a deliberate and focused approach to establishing their strategic
priorities for the next four years. Citizen input was solicited at ward meetings and through a
formal Ipsos Reid satisfaction survey. An economic development plan, True Growth 2.0, was
formulated after extensive consultation with the private sector and other key stakeholders.
Council then engaged in a priority planning exercise to set out their key objectives. At the same
time, a Core Service Review process was initiated to look at comparable service benchmarks and
to identify opportunities to improve services or reduce costs.
While broad themes were evident, certain pressing matters came to the forefront. A compelling
need to solve the pension funding issue, the importance of re- investing in road improvements,
the significance of creating a livable community with enhancements to recreation services, a
focused and coordinated approach to economic development and the all- important need to
address the issue of Clean Water were identified as top priorities. Implementation of the policies
and principles of P1anSJ were also endorsed as the vehicle to advance the well -being of Saint
John and its residents through sound planning and development.
Pension Funding
Council, with the support of the Province of New Brunswick Task Force, commissioned an
analysis of a Shared Risk Pension model as a means of rendering the pension plan both
affordable and sustainable over the long -term. The City has already accrued a $195M liability
and the funding situation has been deteriorating for a number of years.
Page 2
The Task Force reported that the current plan was unsustainable and would cost the City $26.2M
per year to fund in future years with the risk of additional costs if the financial condition of the
plan worsened. They assessed the option of converting to a Defined Contribution Plan and
concluded that this would cost a minimum of $29M per year as the City would be obligated to
retire the existing $195M liability and contribute to the Defined Contribution Plan. Their
analysis of the Shared Risk model indicated that total annual plan contributions could be reduced
to $16AM and that the City's risk exposure would be limited to an additional 2.75% of payroll if
the plan condition worsened.
The Task Force recommended that the City adopt the Shared Risk Model. The City has provided
$22.7M in the 2012 operating budgets for the General Fund and Water Utility and with a move
to the Shared Risk option (with the deferral) the City's General Fund portion of the savings
would result in an immediate reduction of approximately $4,340,000 in the required contribution
to the pension plan in 2013.
A portion of the projected savings must be used to absorb the cost of existing LTD claims which
will no longer be an eligible expenditure in the SRP model. The total annual cost will amount to
$1.97M of which all but $191,000 will be in the Operating Budget. This payment obligation will
diminish with time as the beneficiaries turn 65 and move to regular pension status.
The City was unable to conclude the pension reform process as planned in 2011 and therefore
was obligated to contribute more than originally budgeted. This translated into a net shortfall of
$3.6M in the overall 2011 financial results. While the required amounts have been paid to the
plan, the City has requested an `accounting' deferral that would allow the contribution to be
recognized over an extended number of years. This will avoid a substantial deficit in 2011 and
allow the savings from the Shared Risk Plan to be re- invested in needed services.
The 2013 Budget as presented is predicated on the City adopting the shared risk
approach and securing the requested accounting deferral.
PlanSJ
Clearly, implementation of P1anSJ offers a transformative opportunity for our community. It
establishes a well - defined baseline for future policy development, targets higher density
development and future growth in the primary development area and yet still provides a range of
rural, suburban and urban lifestyles for citizens to choose from. It is also evident from the Core
Service Review that future deliberations on service delivery will have to consider service level
options both inside and outside the primary development area. This will be an evolving debate
but it offers the potential for lower costs as well as more effective and more efficient service
delivery.
PlaySJ
The preliminary results of the P1aySJ review concluded there is an over - abundance of parks and
playgrounds and as a result, the quality of the facilities has been compromised. It points to the
need to concentrate on improving quality rather than quantity. The P1aySJ report will be released
shortly and an opportunity for public input will be provided. It is anticipated that little used or
*,
Page 3
substandard facilities will be taken out of service in favour of allocating the available resources
to those that are in active use and can serve larger areas.
Fiscal Responsibility
An overarching theme during Council's deliberations was the need to act in a fiscally responsible
manner. In practice this means living within the available revenue envelope, avoiding a tax rate
increase, focusing on the long -term interests of the community, managing our debt obligations,
balancing expenditures to ensure that a range of community needs are addressed and ensuring
that short-term decisions do not compromise our ability to respond to new opportunities or
address emerging challenges.
The availability of additional funds does not eliminate the need to exercise good judgment in the
use of public funds. The base budgets for each service area were prepared on the assumption
that current service levels would not increase. In other words the savings and reductions applied
in previous years will be retained. The proposed budget provides for selective service
enhancements based on Council's priorities and the public feedback during the community
consultations.
Revenues
The City is legally obligated to present a balanced operating budget. Effectively, expenditures
cannot exceed the available revenues. The three main sources of revenue for the City are
property taxes, the Community Funding grant transfer from the Province and proceeds from the
sale of services.
Total revenues are projected at $147,914,458 for 2013 an increase of 3.272M$ or 2.26% over
2012 with $118,239,743 derived from property taxes at the current $1.785 tax rate, $18,579,923
from the Provincial transfer and $11,094,792 from levies, fines and the sale of goods and
services.
There are no increases in service charges for recreation, parking, building permits or
development applications proposed in this budget.
Expenditures
The 2013 operating budget proposes total expenditures of $147,914,458. Approximately $2.65
million was necessary to simply absorb increased costs of wages, insurance, fuel and other base
expenditures.
Each department's service based budget submission documents the planned service objectives
and required resources for next year. The focus areas for the proposed budget directly reflect the
priorities established by Common Council and our statutory responsibilities.
The more significant allocations and adjustments proposed for 2013 are noted below.
A I.
Page 4
Pension - the proposed budget is predicated on the City eventually adopting the Shared Risk
Pension Model. The SRP model requires minimum funding of 30% of payroll or $16.4M
million. There is also a necessity to transfer the annual cost of LTD benefits ($1.78M), which
are not permitted under the SRP approach, from the pension plan to the operating budget. The
net impact is a year over year cost reduction for pension of $2.56M for 2013. The cost sharing
mechanism for an insured LTD plan has yet to be determined.
P1anSJ - actual implementation of P1anSJ requires revising the Building Bylaw, Zoning Bylaw,
and Subdivision Bylaw, establishing Infrastructure Guidelines and creating a Stormwater Bylaw
as well as amending the Water and Sewerage Bylaw. This is a complex and involved process
that is dependent on having qualified and capable professional resources. This is not a process
that can be left to evolve over an extended number of years. Rather it is important that the
development community understand the rules of the road and it is equally important that the
policies be well defined so that the desired process improvements can be properly formulated.
The 2013 budget retains a full staff complement in the Growth and Development Department
and provides an additional $180,000 for two contract positions to assist in moving these various
elements forward on a timely basis. It is anticipated that legal services will be directly impacted
by the additional workload and a lump sum of $50,000 has been provided to secure supplemental
resources.
Roads and Sidewalks - there is universal recognition that additional work needs to be
undertaken to improve the overall condition of our road and sidewalk network. The City
Engineer has advised that in order to target a Pavement Condition Index of 80 the 2013 operating
budget would have to be increased from the current DAM to $4.4M. In addition, the operating
budget for curb and sidewalk work would have to be increased by $150,000. Both envelopes are
increased accordingly. It is recommended that the current level of service for sidewalk snow
plowing remain at the current 61 % coverage target.
Recreation and Parks Services- a range of quality recreation opportunities for children, adults
and seniors is a fundamental necessity in a livable attractive community. The budget
contemplates providing a free recreation component at each of the community centers ($60,000),
a partnership with ONE Change to operate the Nick Nicolle Community Centre ($30,000),
enhancing youth participation ($72,500) with additional casual resources, summer operation of
Mispec Park ($45,000) and Lifeguard services extended until September 2nd ($30,000).
Transit - The base budget for the Transit Service necessitates a $947k funding increase just in
order to cover recurring debt charges and other inflationary adjustments. It is proposed that an
additional $350,000 be allocated to the service to specifically target evening service in priority
neighbourhoods, the Hospital/LTNB route and morning service. It is projected that this extra
funding will yield approximately 7 -8,000 additional service hours. The Transit Commission will
be required to present Council with a detailed implementation plan including not just service
hours but also ridership usage as well as demonstrating how service improvements are consistent
with the P1anSJ direction and identify any needed capital investments prior to accessing the
additional funds. Funding in subsequent years is intended to be dependent on successful
achievement of desired outcomes.
Economic Development - the adoption of True Growth 2.0 and Council's stated priority to have
an integrated and coordinated approach to Economic Development will create new opportunities
54
Page 5
for the community and the region. It is proposed that the Economic Development envelope be
increased by $143k to $2.3M with the additional funding going to Enterprise Saint John in order
to allow it to take a leadership role in the implementation of the True Growth 2.0 initiative. New
wealth creation and tax base growth will provide the revenues needed to deliver affordable
services in the future. Given the changing role of the Provincial development agencies, it would
be appropriate to request an updated Service Level Agreement from ESJ showing how their
efforts will complement the new mandate of the Provincial development agencies.
Dangerous Building Enforcement — The budget provides for an increase in resources ($195k)
in order to double the enforcement program (dangerous /vacant/unsightly). Enforcement activity
protects the residents of these buildings, reduces the risk to neighbouring properties, improves
neighbourhood safety and encourages owners to take timely remedial action on at risk buildings.
The question of how to encourage new development or to just improve the appearance of vacant
lots will have to be addressed in due course.
Arts Culture Activities — a thriving arts and culture scene is a hallmark of a vibrant and livable
community. The proposed budget retains commitments to the Arts Centre ($75k) and Imperial
Theatre ($337k) through the Regional Facilities Commission and also includes funding for the
Saint John Theatre Company ($10k), Salty Jam ($20k), the Fundy Fringe Festival ($5k), the
Regional Library ($456k), the National Basketball League of Canada All Star Game ($5k) and
the Community Arts Board ($35k). Community based activities on Canada Day, New Year's
Eve, as well as the Mayor's Levee will also be funded.
Neighbourhood Support — the base budget contained a $152,250 funding envelope to provide
support to the various associations and development groups particularly in the priority
neighbourhoods. The City will be moving from a direct program provider to a program
facilitator role in the delivery of recreation programs with greater emphasis on community
engagement. It is proposed that an additional $50,000 be provided to deliver community
development grants that could be used to leverage additional private sector or community
support for needed programs. A means of determining the return on investment for this type of
financial support is currently being studied by graduate students at UNBSJ. Regardless of the
methodology Council should be looking for solid outcomes from each of the organizations
benefitting from this financial support.
Fire Service — the first draft of the Fire Service budget includes the full amount for the arbitrated
wage settlement. In effect, this group of employees would have avoided the wage freeze
requested and adopted for all other employee groups. This creates a fundamental inequity
between the wage treatment of the employee groups that cannot be ignored. It is proposed that
the departmental budget be adjusted on the assumption that there were no wage increases for the
members of Local 771 in 2011 and 2012. This would result in a reduction of the initial funding
request by $560,000 for 2013.
The vast majority of fire service costs are salary related and this adjustment will mean a
consequent reduction in staffing strength in the department. The Fire Chief will develop a
staffing plan in line with the proposed level of funding.
City Clean Up — there continues to be interest in re- instating the City wide spring clean-up
program. It is estimated that this service would cost approximately $380k annually. Staff are
$i
Page 6
suggesting that given the availability of the large item pick -up service and the white goods drop -
off program it may be more beneficial to the entire community to first explore the potential for
curb side pick -up of recyclables. Once a cost comparison is completed Council can consider the
available options for the 2014 Budget year.
Value for Money — each year the City identifies a service area for an in -depth value for money
review. In 2011, a Fleet Review was undertaken and in 2012 a Mobile Communication Services
review was completed by our IT department. It is proposed that a value for money review of
Legal Services be undertaken in 2013. This review will not require additional funding. Instead it
is proposed that we move to a bi- annual Ipsos Reid satisfaction survey and redirect the available
funds ($50,000) for the value for money project. Should sufficient funding be available it is
suggested that Engineering Services also be reviewed. The Citizen survey would then be
undertaken in 2014 and again in 2016.
Corporate Strategic Plan — Common Council has identified its priorities for its term of office.
It is now imperative that the organization filly embrace and implement these key goals. A
review and update of the Corporate Strategic Plan will ensure that corporate plans and initiatives
are supportive of and contribute to Council's objectives. It will also provide a clear and common
understanding across the organization of our overall direction, priorities and objectives. The
plan will require limited outside resources ($25k) and will be led by our Corporate Planning
staff.
Core Service Review — The second phase of the Core Service Review will begin in 2013 with a
budget of ($50k). The information gathered will provide peer benchmarks, identify opportunities
for additional revenue, new approaches to service delivery and generally assist in challenging the
status quo. Implementation of the results of the first phase of the review will also begin next
year with particular attention to:
• Triggers for multi -level Medical First Responder Calls in the Fire Service
• Winter day time vs night time shift deployment for snow removal
• Arena staff redeployment — daytime operations
• Turf maintenance with consolidation and new remote operation site
• Seek the cooperation of the Board of Police Commissioners on a 3 year civilianization
Plan for Police Services with cost reduction targets
• Begin public consultation on right sizing of parks /playgrounds /fields
YM -YWCA — the City has agreed to provide property to facilitate the development of the new
YM -YWCA. This facility will introduce a marked increase in services in the Crescent Valley
area and will also allow the City to refine its program delivery in this neighbourhood. The Y has
requested that they be provided relief from the building permit and plumbing fees. It is
estimated that their costs will total approximately $175,000. The City cannot exempt individuals
or organizations from such fees however it can provide a grant to offset the cost incurred. The
budget will show revenue for the permit fees and a grant for the same amount in the expense
budget.
Regional Service Commission — the Province of New Brunswick has begun implementation of
Regional Service Commissions across the Province, including the Greater Saint John area, as
12
Page 7
part of its Local Governance Reform process. The Commission will initially be responsible for
solid waste management, regional planning and EMO planning. It is hoped that a formal regional
structure will also lead to more sharing of services at the regional level. The City's contribution
to the 2013 Commission is $42,054.
Revenue Opportunities — the City introduced increases to ice time rates and development fees
during 2012 as well as a small increase in parking meter rates. The primary focus in 2013 will be
to pursue contracted service rates with other agencies. The Fire Service has identified some
potential revenue generation opportunities and will be developing a bylaw for Council's
consideration.
Tax Rate Reduction
The potential for a tax rate reduction was raised in the context of potentially offsetting some of
the proposed increase in water rates. The water rate issue has largely been mitigated in the
revised rate submission.
A tax rate reduction is much like a corporate dividend in that it should not be extended unless
there is certainty that it can be sustained for an extended period. The decision to provide a tax
reduction rests with Council but should be made in full consideration of the current and projected
financial position of the City.
More particularly, the City will be facing reductions in the order of $350 -400K per year in the
provincial grant transfer in both 2014 and 2015. In addition, the rate of tax base growth is
expected to slow given the relative lack of major development in the community. As well,
because of the significant increases to the pension contribution envelope in recent years there is a
real service backlog in various service areas (transit, recreation, roads etc.). Finally, we are only
in the first year of the pension reform process and some financial flexibility should be retained
until all the implications are fully known (LTD, deferral, Market returns etc.)
It is staff s opinion that the financial position of the City first be fully stabilized and that a tax
rate reduction be considered only when there is more certainty with respect to the concerns
previously noted.
Establishment
The approved establishment sets out the number of permanent employee positions included in
the budget and acts as a control mechanism for Council in that any change in the total number of
permanent positions requires Council approval. It is proposed that Common Council adopt a
resolution establishing the number of permanent positions funded in the budget at 647 for the
coming year (a net reduction of two positions).
Wage Increases
The operating budget includes contracted wage increases for our unionized employees as set out
below. A 2.5% wage adjustment for the management, non -union and professional employees is
proposed for 2013 but is proposed to split into a 1.25% adjustment on January 1St and a further
1.25% adjustment on July 1St. Phasing the adjustment in over 6 months reduces the budget
s0
Page 8
impact to approximately 2% in 2013. With the exception of Local 771, each of the unionized
groups has had a two year wage freeze applied to their scheduled adjustments. The non -union
group has had three years of wage freezes in the last four years.
City of Saint John - Comparative Salary Increases 2005 - Present
Year
Management
Local486
Local 771
Local 18
SJPA
% Increase
% Increase
% Increase
% Increase
% Increase
Expiration of
Dec 31,
Collective
2014
Dec 31, 2014
June 30, 2014
Dec 31, 2012
Agreement
2005
2.90%
3.00%
400%
2.75%
400%
2006
3.00%
3.00%
4.00%
2.75%
4.00%
2007
3.25%
3.00%
6.00%
3.25%
4.50%
2008
2.50%
3.50%
575%
3.25%
575%
2009
0.00%
3.25%
4.50%
3.50%
4.50%
2010
0.00%
3.25%
450%
3.25%
5.2596
2011
2.90%
3.00%
2.00%
0.00%
0.00%
2012
0.00%
0.00%
2.00%
0.00%
0.00%
2013
2.50%
0.00%
4.00%
3.00%
N/A
2014
N/A
2.90%
4.00%
1.50% 1
N/A
Total 1705% 24.90% 40.75% 2325% 28.00%
Annual Avg. 189% 249% 408% 233% 350%
Citizen Responsibility
The City continues its efforts to identify efficiencies and cost reductions in its day to day
operations. Citizens also have a role to play in helping to control service delivery costs. Off
street parking during winter storms directly reduces snow clearing costs, recycling plastics and
metals reduces our solid waste charges at the landfill, using the compost bin reduces our costs by
another $75 per tonne. Likewise, fixing faulty alarm systems reduces the waste of fire and police
resources. Individual actions may not seem like they make a difference but taken across the
community it does make a significant difference.
Conclusion
With the exception of the new costs for the City's share of the Regional Service Commission,
each of the enhanced investments is intended to contribute to the achievement of Common
Council's priorities and to respond to identified community needs.
Council identified three broad focus areas when establishing its priorities: Economic Health,
Community of Choice, and Sustainable Infrastructure. Enhanced enforcement of the dangerous
and unsightly bylaw provisions coupled with new emphasis on recreation programming, arts and
W
Page 9
culture activities and improved transit services will all contribute to creating a vibrant and livable
community. The pension reform, value for money review, Core Service Review and the updated
Corporate Strategic Plan will help to ensure that public resources are used in a responsible
manner and maintain a healthy financial position. The major new investment in road repairs will
benefit the entire community with improved infrastructure while continued support for priority
neighbourhoods will support revitalization of these areas. Finally the commitment to a
coordinated economic development strategy and aggressive implementation of the core elements
of P1anSJ will help to create new wealth in the community and create the environment for sound
development in the years ahead.
Recommendation
It is recommended that Common Council approve the 2013 Operating Budget for the General
Operating Fund and adopt the following resolutions:
Therefore be it resolved:
1. That the sum of $147,914,458 be the total operating budget of the City of Saint John for
2013;
2. That the sum of $118,239,743 be the Warrant of the City of Saint John for 2013;
3. That the tax rate for the City of Saint John be $1.7850;
4. That Common Council orders and directs the levying by the Minister of Environment and
Local Government of said amount on real property liable to taxation under the
Assessment Act within the City of Saint John;
5. That Common Council authorizes the Commissioner of Finance and Administrative
Services to disburse, at a time acceptable to him, to the named Commissions, Agencies,
and Committees, the approved funds as contained in the 2013 budget;
6. That Common Council approves the 2013 Establishment of Permanent Positions at 647;
and
7. That Common Council approves an increase in the 2013 Management Professional Pay
Scale of 1.25% on January 1 st, 2013 and 1.25% on July 1 st, 2013.
Respectfully submitted,
A,;r�
4 J. Patrick Woods CGA
City Manager
ff
12/12/2012
The City of Saint John
2013
Budget Summary
2013
2012 PROPOSED
BUDGET BUDGET VARIANCE
Total Expenditures:
$
144,642,653
$
147,914,458
$
(3,271,805)
Less: Non -Tax Revenue:
$
(11,219,478)
$
(11,094,792)
$ (124,686)
$
133,423,175
$
136,819,666
$
(3,396,491)
Unconditional Grant
$
18,918,728
$
18,579,923
$
(338,805)
Net Budget
$
114,504,447
$
118,239,743
$
(3,735,296)
Tax Denominator
$
6,414,814,937
$
6,624,075,264
Tax Rate
$
1.7850
$
1.7850
s0
2012.12.12
City of Saint John
2012
2013
2013
2013 Budget Summary
Approved
Base Budget
Adjustments
For Approval
Comments
Growth & Development Services
Contract positions to move PlanSJ bylaw completion
Community Planning & Development Service
1,493,282
1,356,837
230,000
1,586,837
forward- $50,000 included for Legal
Development Engineering
372,287
361,523
361,523
Geographic Information Systems
285,314
311,563
311,563
Heritage Conservation
317,672
300,994
300,994
Permitting & Inspection Service
960,142
993,679
993,679
By -Law Enforcement Service
655,645
758,885
953,885
Dangerous Bldg - one new position, demolition,
Dangerous and Vacant Budding Program
137,341
281,692
195,000
476,692_
legal support
Minimum Property Standards Program
269,646
237,671
237,671
Other By -Laws
168,343
156,779
156,779
Animal Control
80,315
82,743
82,743
Tourism Service
845,000
845,000
845,000
Destination Marking Organization
845,000
845,000
845,000
Economic Development Service
2,183,237
2,190,231
2,333,231
Regional Economic Development (Enterprise)
332,000
332,000
143,000
475,000
ESJ - enhance role to pursue True Growth 2.0
Saint John Trade and Convention Center
570,283
536,576
536,576
Harbour Station
374,662
384,390
384 390
City Market
906,292
437,265
937,265
Urban Development Service
2,343,939
2,553,352
2,553,352
Saint John Development Corporation
160,000
160,000
160 000
Woterf ontDevelopmentCorporation
95.000
120,000
120,000
Market Square - Common Area
2,088,339
2,273,352
2,273,352
Legislated responsibility - city share determined by
Regional Service Commission
42,054
42,054
formula
Industrial Parks Development Service
300,000
300,000
300,000
Saint John Industrial Parks
300,000
300,000
300,000
Total Growth & Development Services
9,756,518
10,014,118
10,582,118
i,Urban Environment
Neighourhood Improvement
639,836
655,692
705,692
64
Establish community development grants to
Community Development
?14,663
316,053
50,000
366,053
leverage programs with neighbourhood groups
City of Saint John
2013 Budget Summary
Neighbourhood Development
Loch Lomond Community Center
Ability Advisory Committee
Recreation Community Groups
P R O Kids
Community Development Service Grants
Pavilion Cup
Cherry Brook Zoo
Library
UNBSJ Capital Campaign a?
Seniors Citizen Centre Rent
Human Development Council
Human Development Council Rent
PRUDE Rent
Seafarer's Mission
Senior Resource Center
Recreation, Parks & Cultural Programming
Recreation Programming
Contract Service - Boys & Girls Club
Contracted Service - YMCR -FGCC /MCC
North End Community Centre
Cultural Affairs
Arts & Culture Grants & Other Funding
Imperial Theatre
SafntJohn Arta Center
Saintlohn Community Arts Board
Public Art -Maintenance and Repair Budget
1V13 Arts Board (Public Art Reserve)
Fundy Fringe Festival
Jazz and Blues Festival - Salty Jam
SaintJohn Theatre Company
Festival de la Bale Francois
New Year/ Canada Day Celebrations
Remembrance Day Ceremonies
2012.12.12
2012
2013
2013
Approved
Base Budget
Adjustments
For Approval
Comments
150,000
15.250
152,250
45,000
45,000
45,000
1,500
1,523
1,523
30,000
30,450
30,450
98,673
110,416
110,416
666,765
666,765
666,765
500
,500
7500
60,035
60,035
60,035
456,230
456,230
455,230
41,000
41,000
41,000
35,000
3-5,000
35,000
16,000
16,000
16,000
52,000
52,000
52 000
1,000
1,000
1,000
3,000
3,000
3,000
1,254,034
1,350,571
1,513,071
915.460
1,010,655
72,500
1,083.155
5 sessionals -more youth programming
122,400
124,236
124,236
105,126
106.703
60,000
166,703
Establish free programs
30,000
30,000
Half year operation by One Change
111,048
108.977
108 977
539,584
555,861
560,861
320,817
337,039
337,039
74.767
74,822
74,822
30,000
35,000
35,000
15,000
15,000
15,000
10,000
5,000
5,000
20,000
20,000
20,000
10,000
10,000
10,000
4,000
4,000
4,000
15, 000
15,000
15,000
�$
2,000
2,000
2,000
City of Saint John
2013 Budget Summary
2012 2013
2013
Approved Base Budget Adjustments For Approval
Comments
2012.12.12
NB Historical Society - Loyalist HousE
10,000
10 000
10,000
Unspecified Grants
23,000
28,000
28,000
National Basketball League -All Stai
5,000
5,000
Sculpture Symposium
5,000
-
Water Supply and Hydrants
2,200,000
2,270,000
2,270,000
Fire Services
20,629,263
20,683,989
20,123,989
Assumes 0,0 for 1011 & 2012 with current
Fire Rescue and Suppression
19,446,868
19,428,400 -
560,000
18,868,490
establishment
Medical First Responder
71,640
86,000
86,000
Hazardous Materials Emergency Response
115,413
121,428
121,428
Technical Rescue Response
55,981
63,608
63,608
Fire Prevention
918,761
963,498
963,498
Fire Investigation
29,600
21,055
21,055
Emergency Management Service
334,304
325,421
325,421
Police Services
22,724,065
22,777,842
22,777,842
Public Safety Communications
2,292,610
2,491,853
2,491,853
Street Lighting
1,070,000
1,075,350
1,075,350
Total Urban Environment Services
52,350,461
52,853,344
52,510,844
Transportation •
Roadway Maintenance Service
13,158,400
13,561,415
14,861,415
Snow Control Streets
4,433,349
5.000.889
5.000,889
Street Cleaning
1,783,921
1749,414
1 749 414
Street Services (Surface Maintenance)
6,941,130
6,811,112
1,300,000
8.111.11,
Road repairs and maintenance
Sidewalk Maintenance Service
1,319,949
1,410,490
1,560,490
Snow Control Sidewalk
?62,:202
893,257
893,257
Sidewalk Maintenance
557,741
517,233
150,000
567,233
Curbing to allow for road re- instatement
Pedestrian & Traffic Management Service
1,620,138
1,684,800
1,684,800
Storm water Management
3,324,138
3,366,348
3,366,348
Solid Waste Management
3,965,640
3,568,529
3,568,529
Engineering
459,351
541,451
541,451
Parks & City Landscape
2,456,817
2,654,268
2,729,268
Parks Maintenance
-2,084,961
2,237,921
2,237,921
Lifeguards
117,720
�g 30,000
147,720
Extend service to Sept 2nd
City of Saint John
2013 Budget Summary
Ui ban Forestry
M►spec
Surntlohn Horticultural Association
Sports & Recreation Facilities Service
Arena Operation & Maintenance
Sports field Operation & Maintenance
Other Facility Operation & Maintenance
Sport Administration
Mina Hockey Subsidy
Aquatic Clubs
Lord Beaverbrook Rink
Aquatic Centre
Saintlohn Track Club
Parking Service (Administration Support)
2012 2013
2013
Approved Base Budget Adjustments For Approval
Comments
2012.12.12
331,856
258,627
258,627
Financial Management Service
45,000 45,000 Contracted operation plus maintenance
40,000
40,000
40,000
3,395,542
3,659,644
3,659,644
1,254,898
1,442,420
1,44,420
1,208,259
1,325,655
1,325,655
297,655
362,130
362,130
68,879
971,819
971,819
150,000
165,000
165,000
15,351
15,822
15,822
154,000
154,000
154,000
231,490
194,617
194,617
15,000
997,856
_
530,845
560,379
560,379
Transit Service 5,570,256 6,517,991
Environment Committee 1,520 -
Total Environment & Transportation Services 35,802,596 37,525,315
350,000 6,867,991 Enhanced service - evenings, UNBSJ /SJRH, mornings
39,400,315
Finance and Administrative Services
Financial Management Service
3,106,115
3,247,518
3,247,518
Finance
1,861,641
1,962,447
1,962,447
Assessment
1,244,474
1,285,071
1,285,071
Asset Management
6,577,469
6,629,116
6,641,116
Purchasing & Materials Management
1,082,953
971,819
971,819
Insurance
157,977
157 977
Liability Insurance
633,605
596,700 12,000
608,700 Agency fee increase
Fleet
1,131,969
1,081,302
1,081,302
Facilities Management
997,856
1,031,337
1,031,3:37
Carpentry Shop
466,8963
438,876
438,876
City Hall Building
1,766,204
1,979,795
1,979,795
Real Estate
397,986
371,310
371,310
Total Administrative Services
9,683,584
9,876,634
9,888,634
64
City of Saint John
2013 Budget Summary
2012 2013
2013
Approved Base Budget Adjustments For Approval
Strategic Services
City Manager
Human Resources
1,289,937
1,428,037
1,428,037
Corporate Planning
505,331
499,585
499,585
Intergovernmental Affairs
143,151
148,658
148,658
Corporate Communications
521,346
521,505
521,505
Information Technology
1,946,235
2,087,058
2,087,058
Total Strategic Services
4,406,000
4,684,843
4,684,843
Mayor's Office
201,630 183,305
Council 427,500 382,4130
Total Legislated Services 2,665,593 2,406,287
401,268
703,834
735,400
585,785
183,305
2012.12.12
Comments
Includes 100,000 for ISN investigation
20,000 402,480 Weekly Council - translation /meals
2,426,287
Other Charges
Fiscal Charges 15,757,821 16,333,837 426,757 16,760,594 To be used to fund capital projects
LTD Payments 1,780,743 1,780,743 Annual estimated cost of current LTD pensions
Pension 14,220,080 14,220,080 (4,340,000) 9,880,080 Assumes deferral approved and SRP adopted
Total Other Charges 29,977,901 30,553,917 28,421,417
Total Budget (Expenditures)
144,642,653 147,914,458
66
147,914,458
City Manager
399,574
401,268
Legal
823,759
703,834
Common Clerk
813,130
735,400
Mayor & Council
629,130
565,785
Mayor's Office
201,630 183,305
Council 427,500 382,4130
Total Legislated Services 2,665,593 2,406,287
401,268
703,834
735,400
585,785
183,305
2012.12.12
Comments
Includes 100,000 for ISN investigation
20,000 402,480 Weekly Council - translation /meals
2,426,287
Other Charges
Fiscal Charges 15,757,821 16,333,837 426,757 16,760,594 To be used to fund capital projects
LTD Payments 1,780,743 1,780,743 Annual estimated cost of current LTD pensions
Pension 14,220,080 14,220,080 (4,340,000) 9,880,080 Assumes deferral approved and SRP adopted
Total Other Charges 29,977,901 30,553,917 28,421,417
Total Budget (Expenditures)
144,642,653 147,914,458
66
147,914,458