2012-10-01_Agenda Packet--Dossier de l'ordre du jourCity of Saint John
Common Council Meeting
Monday, October 01, 2012
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une reunion de Conseil Communal,
veuillez contacter le bureau de la greffiere communale au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private
pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee
will make a decision(s) in that respect in Open Session:
4:30 p.m. 8th Floor Boardroom City Hall
1.1 Personal Matter 10.2(4)(b)
1.2 Employment Matter 10.2(4)0)
1.3 Legal Matter 10.2(4)(f)
1.4 Financial Matter 10.2(4)(c,f)
1.5 Financial Matter 10.2(4)(c,d)
Regular Meeting
1. Call to Order — Prayer
6:00 p.m. Council Chamber
2. Approval of Minutes
3. Adoption of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Gulf Operators - Bald Hill Quarry Newsletter (Recommendation: Receive for
Information)
6. Members Comments
7. Proclamation
8. Delegations/ Presentations
9. Public Hearings
10. Consideration of By -laws
11. Submissions by Council Members
11.1 Westgate Park Flooding (Councillor Farren)
11.2 Pension Plan/Pension Board (Councillor Farren)
11.3 Off Hour Street Paving (Councillor Farren)
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11.4 City Owned Vehicles Policy (Councillor Farren)
12. Business Matters — Municipal Officers
13. Committee Reports
13.1 Planning Advisory Committee: Skills Matrix
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 Canadian Folk Music Awards 2012 Saint John Committee - Request to
present
15.2 Inter Action School of Performing Arts Request to Present
16. Adjournment
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The City of Saint John
S6ance du conseil communal
Le lundi 1" octobre 2012
Comit6 pl6nier
1.Ouverture de la s6ance
Si vous avez besoin des services en frangais pour une r6union de Conseil Communal,
veuillez contacter le bureau de la greffiere communale au 658 -2862.
Chacun des points suivants, en totalite ou en partie, peut faire l'objet d'une discussion en
priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalWs. Le
conseil /comit6 prendra une ou des d6cisions a cet 6gard au cours de la seance publique
16 h 30 — Salle de conf6rence, 8e kage, hotel de ville
1.1 Question relative au personnel — alin6a 10.2(4)b)
1.2 Questions relatives a 1'emploi — alin6a 10.2(4)j)
1.3 Question juridique — alin6a 10.2(4)f)
1.4 Question financiere — alin6as 10.2(4)c) et j)
1.5 Question financiere — alin6as 10.2(4)c) et d)
S6ance ordinaire
1.Ouverture de la s6ance, suivie de la priere
18 h — Salle du conseil
2. Approbation du proces- verbal
3. Adoption de Pordre du jour
4. Divulgations de conflits d1int6rets
5. Questions soumises a 11approbation du conseil
5.1 Gulf Operators — Bulletin de la carriere Bald Hill (recommandation : accepter
a titre informatif)
6. Commentaires pr6sent6s par les membres
7. Proclamation
8. D06gations et pr6sentations
9. Audiences publiques
10. Etude des arret6s municipaux
11. Interventions des membres du conseil
11.1 Inondations dans le parc Westgate (conseiller Farren)
11.2 Regime de retraite /Commission du r6gime de retraite (conseiller Farren)
11.3 Asphaltage apres les heures de travail (conseiller Farren)
11.4 Politique relative aux vehicules appartenant a la Ville (conseiller Farren)
12. Affaires municipales evoquees par les fonctionnaires municipaux
13. Rapports deposes par les comites
13.1 Comite consultatif d'urbanisme : grille de competences
14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil
15. Correspondance generale
15.1 Comite de Saint John des Canadian Folk Music Awards 2012 — Demande en
vue de faire une presentation devant le conseil
15.2 Inter Action School of Performing Arts (ecole des arts du spectacle) —
Demande en vue de faire une presentation devant le conseil
16. Levee de la seance
GE?
GULF
QPERATORS,70.
September 19, 2012
Mayor and Council
City of Saint John
Dear Mayor Norton and Councillors,
633 BAYSIDE DRIVE
PO BOX 3247
SAINT JOHN, NB
E2M 4X8
TEL: (506) 633 -0116
DISPATCH: (506) 632 -7575
FAX: 506) 632 -7805
In the interest of sharing our continuing communication with our neighbours we are
pleased to present you with the 14`h edition of our Bald Hill Quarry Newsletter. 400
copies, were hand delivered to our neighbours this summer (See attached).
The Bald Hill Quarry Newsletter is a voluntary effort to keep our neighbours informed of
all our activities.
We believe that good science and solid data should guide our work at Bald Hill, and so
we appreciate Council's efforts to better understand the science behind blasting activities.
The data from all of our seismographs in the surrounding neighbourhood are monitored
by third party experts, and have consistently been well within safe allowable levels.
Gulf Operators remains committed to the environment and the communities near our
operations, while ensuring the availability of good quality aggregates for local
construction and development in Saint John.
Sincerely,
. f
Geoff Britt
Communications Officer
J.D. Irving, Limited
2
GULF,. �.
OPERATORS.- •� j:
Aggregate Operations
July 2012 Vol. 14
Bald Hill Quarry Newsletter
Welcome to the 14'h edition of our Bald Hill Newsletter.
The summer of 2012 expects to be a busy season for infrastructure projects and improvements in Greater
Saint John. We are proud to produce high quality aggregates that meet concrete and asphalt specification
for our customers.
Our operation will be supplying up to 200,000 tonnes of aggregate to support city and provincial road
improvement contracts in the Saint John area. We are also supplying the asphalt aggregate and the
concrete stone for the manufacturing of bridge beams and pre -cast pipes for the Highway 1 Gateway
Expansion project between St. Stephen and Riverglade.
We are also providing 60,000 tonnes of rail ballast for
the CN Rail for the upgrades and maintenance of its
local tracks. And we have also been producing material
for municipal projects including the Harbour Clean Up
Project.
We are proud to supply 100,000 tonnes of crushed
rock for other infrastructure projects needed to support
growth throughout Greater Saint John, and at the same
time we remain committed to the environment and
community near our operation.
We invite you to read about our activities in this
newsletter including our "Meet Our Employees" section
that profiles one of our many experienced local
operators, Richard Hatty.
We are pleased to share the ground vibration chart of
our blasting activity so far this year, and our success
stories in the community including our Bald Hill Quarry
Field Trip Program.
As always, we appreciate your feedback. From all of us
at the Bald Hill Quarry have a great summer!
Sincerely,
A
Ed Donelan
General Manager
Gulf Operators
5
Rail ballast for infrastructure upgrades
4
Ed Donelan, General Manager, Gulf Operators
Community Education
Learning About Geology in Our Backyard
Gulf Operators is proud to give local school children the opportunity to learn about science and geology in
the ideal setting: from the inside of a quarry. Since its inception in 2006, the Bald Hill Quarry School Field
Trip Program has allowed more than 250 students to use all of their senses as they participate in a hands -on
science and geology tour about the rocks in our backyard.
"Being a good neighbour is and always has been a priority for us," said Ed Donelan.
General Manager of Gulf Operators. "Through the School Field Trip Program, we invite
students to visit our quarry and enjoy the morning learning about the aggregate industry
and the geology in our backyard. We truly value the time we spend teaching the students in
a hands -on, exciting environment."
A field trip to the Bald Hill Quarry includes a tour of the operation on the quarry floor, a chance to sit in the
driver's seat of a front end loader, a question and answer session with quarry personnel, a lesson on rock and
mineral uses, and a video about the importance of aggregate in our lives.
The School Field Trip Program has been praised by students, parents and teachers. According to Chris
Brillant, a grade four teacher at Centennial School, students love the tour. "The students often refer to that trip
throughout the rest of the year, and not just the "cool" parts, like climbing up the giant tractor," Brillant said.
Teachers welcome the chance for students to learn in a different environment. "This is the second year I've
been lucky enough to take my grade four class to the Bald Hill Quarry. It is a very simple field trip, but the
impact is greater than many of the other trips we do throughout the year. It is a great help tying the curriculum
to the real world. I certainly hope this remains an option for years to come," said Brilliant.
klk
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Ed Donelan, General Manager Gulf Operators (far right) with
the grade four class of Prince Charles School
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Learning about Geology - the quarry tour begins in a
classroom at Gulf Operators
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A highlight of the tour for the kids is the driver's seat view from a big front end loader
Meet Our Employees
Richard Hatty
Control Tower Operator
Richard has been with Gulf Operators for over 18 years. He
started as an labourer, was trained as a certified drilling and
blasting operator, then became an equipment operator on
the excavator and backhoe. Today he runs and operates the
crushers. " 50% of what I do is maintenance on the crusher,"
said Richard, " It's important work to make sure the machinery
is running smoothly and safely." When he is away from the
quarry, Richard enjoys hunting and fishing. With his wife and
two children, he also enjoys gardening and raising chickens at
home in Damascus.
Environmental Awareness and
Stewardship
Each year our environmental management practices successfully pass the rigorous third party
audit of the International Standards Organization ISO 14001 environmental program. •
We remain committed to training all our employees in environmental awareness and we will ISO 14001
ensure that we play our part in maintaining a safer, cleaner environment for the future. EM 66739
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Our Ground Vibration Chart
Gulf Operators is proud of our blasting safety record. Experienced third party experts design, execute and
monitor each of our blasts. There have been two production blasts so far this season, and both vibration
levels were well within the New Brunswick limit of 12.5 mm /sec.
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2012 Vibration Monitoring Results - Bald Mountain Quarry
VS.
New Brunswick Regulations
25- May -12 20- Jun -12
Peak Vibration Results - 2012
All blasting activity at the quarry complies with provincial government standards regarding ground vibration —
standards that are among the strictest in North America.
Bald Hill Quarry Video
We're proud of our operations and we'd like you
to see for yourself why we have an excellent
reputation as an aggregate producer and quarry
operator. Gulf Operators has produced a video that
takes you behind the scenes of our operations. Fron
planning and production on the quarry floor, to our
commitment to the environment and to our neighbours,
the 12 minute video tells our story. For a DVD copy of
the video please get in touch with us and we'll send
you one in the mail.
n
fo order video or for any questions
)r comments please contact:
Geoff Britt, Communications Officer
J.D. Irving, Limited
(506) 632 -7777
britt.geoff @jdirving.com
September 24, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Westgate Park Flooding
Motion: I move that staff bring forward an action plan, along with a time table of such actions, to
alleviate the flooding in Westgate Park.
Respectfully Submitted,
(Received via email)
Bill Farren
Councillor (Ward 1)
City of Saint John
M
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
9
September 24, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Pension Plan /Pension Board
Motion: I move that the City Manager arrange a time to have all of Council brought up to speed on the
Pension changes that were put forward to the legislature for needed changes, otherwise known as S7.
I move that the City of Saint John Pension Board be dismissed as soon as possible and that a committee
that is agreed upon by Council be created to administer the cities Pension Plan.
Respectfully Submitted,
(Received via email)
Bill Farren
Councillor (Ward 1)
City of Saint John
6n64�- N-
%V
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
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September 24, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Off Hour Street Paving
Motion: I move that this Council create a policy to pave heavily traveled streets in our City in the off
hours. I further move that in cases where this off hour paving is done it not exceed 10 percent of
normal cost and if so it is brought back for Council to decide on the value of doing so.
Respectfully Submitted,
(Received via email)
Bill Farren
Councillor (Ward 1)
City of Saint John
%V
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
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September 24, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: City Owned Vehicles Policy
Motion: I move that staff bring a policy forward for Council's approval on use of City owned vehicles by
the end of Oct 2012.
Respectfully Submitted,
(Received via email)
Bill Farren
Councillor (Ward 1)
City of Saint John
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaingohn.ca I C.P. 1971 Saint john, N. -B. Canada E2L 4L1
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Planning
Advisory Committee
September 19, 2012
His Worship Mayor Mel Norton and
Members of Common Council:
P.O. Box 1971 506 658 -2800
Saint john
New Brunswick
Canada E2L 4L1
SUBJECT: Planning Advisory Committee Skills Matrix
City of Saint John
On June 4, 2012 Common Council adopted a resolution requesting that all
agencies, boards and commissions create and submit a skills matrix to Common
Council so that when there is a vacancy in their membership it can be
appropriately filled. The Committee considered the matter and has had
discussions on this topic over the past two meetings. The committee found this to
be a challenging task as they looked at the diversity of the current members and of
past committees for examples. It is felt that this diversity is a source for strength
for the committee as each member brings their own perspective which best
reflects the makeup of the citizens of Saint John. The committee felt that defining
specific skills similar to that of a job description, might limit the perspectives of
the members and balance of opinions would suffer.
The Planning Advisory Committee is governed by a strong set of procedures, and
its authority is set out in the Community Planning Act by the Province of New
Brunswick. The structure of the committee with 9 members, each having a 3 year
appointment staggered on a 3 year rotation, ensures that there is a refresh of new
members with new perspectives each year. An appointment to the Planning
Advisory Committee can be a daunting appointment for a new member in the first
couple of meetings. A Special Orientation meeting should be held at the
beginning of each year to go through the formality of nomination of the
Chairperson, and have Planning Staff explain the overall planning process. The
new Chairperson would review the rules of procedure with the entire committee
as instruction for new members and a refresher for returning members.
Each month the Planning Staff provide excellent reports to the committee with
background and detailed analysis and staff's recommendation, it is due to these
comprehensive reports that non - technical committee members can understand the
context and make an informed decision. On occasion, where detailed technical
information is required, members from building inspection or engineering should
be present to discuss their comments. Even if one of the committee members were
to have specific engineering training, it is not possible them to speak on behalf of
the city department as they do not have the full context of the discussions relating
to the file. Therefore, the committee feels that it is not required that the PAC
members possess specific technical background, such as planning, architecture or
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engineering, as resources exist within the city departments, however, this
qualification could be considered in the selection as having some advantage. Care
should be taken not to fill the committee with any specific skills in a manner that
creates an unbalance.
The Planning Advisory Committee does require a commitment of an individual's
time. Preparation for the meeting consists of reviewing the detail staff reports, and
often, members make personal visits to the location if they are not familiar with
the area. The nominating committee should interview carefully for this, as it is
important that committee members come prepared and are available by 5:30pm at
the latest on meeting nights. Some meetings run late into the evening, well
beyond l 0:00pm and candidates should be aware of this. Members should also be
able to arrange their schedules such that they can attend most meetings or they
should be willing to step down from their positions.
Recommendations to the Nominating Committee:
The nominating committee should strive for diversity in new appointments
to the committee, for example:
o Locations of residence to ensure the 4 wards are covered with at
least 1 member each.
o Occupation to ensure a cross section of public & private careers
are represented.
• Ability to commit the time needed to participate on the committee.
• PAC appointments should be made early enough to allow the new
members a chance to observe at least meeting.
• PAC should have a special meeting in early January each year to select a
Chairperson, and provide an Orientation session for new members.
• The nomination committee should ensure the candidate can commit the
time necessary to participate fully.
• Re- appointments should be limited to a maximum of 2 terms of 3 years to
ensure that new perspectives are incorporated.
Respectfully submitted,
Eric Falkj
Chairman
MR
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CFMA 2012 Saint John
PO Box 27036.
Saint John, NB, E2M 5S8
September 19, 2012
506 333 0906
www.cfma20l2saintjohn.com
City of Saint John
15 Market Square
PO Box 1971
Saint John, NB, E21, 4L1
Attention: Mayor & Council
Re: Canadian Folk Music Awards 2012 Saint John
Dear Mayor & Council,
As you may be aware the 2012 Canadian Folk Music Awards will be held in Saint John
in November. The local committee has been hard at work, with the Canadian Folk Music
Association to develop and prepare the festival that surrounds these awards for 2012.
We would ask of council the opportunity to come before you to briefly present the
information on the CFMA 2012 Saint John Festival
Thank you in advance for your consideration, and we look forward to a great CFMA
2012 Festival weekend, November 15 -18, 2012.
Yours 1-y,
Dave Ryan
On behalf of the CFMA 2012 Saint John Committee
Canadian Folk Music Awards Festival, Saint John, NB., November 15 -18, 2012
www.cfina2Ol2saintjohn.com
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A Home for Creativity and the Performing Arts
�'�% 28 Germa' Street Saint John NB Canada E2L 2G4
7,
V /
The InterAction School of Performing Arts requests an opportunity to present to Common
Council, to provide a project update and a request for funding.
InterAction has recently purchased the former Germain Street Baptist Church facility at 228
Germain Street in Uptown Saint John. We currently have over 200 families in our facility each
week for theatre, dance, and music classes. We are also the home to Connections Dance Works,
a Sewing School, and the main performance venue for Knowledge House, The Early Music
Studio, Connections Dance Works, Third Space Gallery, and other professional artists in the
region. We have two performance spaces, and multiple studios, classrooms, and offices.
We have embarked on a fundraising campaign to replace the roof on our building.
I can be reached at 674 -9192 or by e -mail at kelmanwilcott(cr�,iactspa.com
Thank ou,
i
Kate Elm an-Wilcott
Artistic Director/ Director of Theatre Department
InterAction School of Performing Arts
Mission Statement
InterAction is a creative school and performance company for youth offering classes, workshops,
and performance opportunities in a safe, professional, and creative environment, emphasizing
personal development within a group setting.
Vision
To be recognized as the leader in youth arts based education and performance by providing an
environment that liberates creativity and fosters confidence and communication.
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