1999-06-14_Agenda Packet--Dossier de l'ordre du jourAGENDA COMMON COUNCIL - as at June 11, 1999.
1. Meeting called to order, 7:00 p.m., Monday, June 14, 1999 - prayer.
2. Approval of minutes (May 31, 1999).
PUBLIC HEARINGS
3. 7:00 p.m. (a) Proposed Zoning By -law amendment to re -zone a parcel of land at 1151 Golden Grove
Road, from "RS -IM" One and Two Family and Mobile Home Suburban Residential to "B-
2" General Business classification, to permit an office, showroom and building material
storage area for a building renovation contractor to be established within an existing
garage on the subject site, as requested by Atlantic Home Improvements Ltd.
(b) Report from the Planning Advisory Committee re proposed amendment.
(c) Letter from applicant re proposed amendment.
4. 7:00 p.m. (a) Proposed amendment to Section 39 conditions imposed on the August 13, 1984 re-
zoning of the property situated at 2435 -2441 Golden Grove Road, to permit the use of
the property for the following uses: business office; warehouse; manufacturing of lawn
furniture, gazebos and pallets; woodworking shop; and water storage and transport, as
requested by Glen Carpenter! Tabufile.
(b) Report from Planning Advisory Committee re proposed amendment.
5. 7:00 p.m. - Proposed Street Closing By -law amendment re portion of Whipple Street.
DELEGATION
6. 8:00 p.m. - Presentation by Power Commission of 1998 Annual Report.
7. 8:15 p.m. - Presentation on behalf of Loyalist Days Inc. re Loyalist Heritage Festival, July 11 -17, 1999.
8. Mayor's remarks.
- Saint John Salvage Corps and Fire Police - presentation of long- service medals.
- Environment Committee - presentation of Environment Week awards.
COUNCIL
9. Re sidewalks on Greenhead Road (Deputy Mayor Chase).
10. Re outgoing and incoming MLAs in Saint John area (Deputy Mayor Chase).
11. Re tracking of Council resolutions (Councillor Chase).
CITY MANAGER
12. Response to Mervyn Neill's correspondence re availability of funding to homeowners in Glen Falls.
13. Proposed Traffic By -law amendment re parking on Candlewood Lane.
14. Proposed Traffic By -law amendment re loading zone, Union Street.
15. Re HIP applications #90 and #91 for developments on Cameron Court and Marlin Drive /Daniel Avenue.
16. Re request for placement of mini -home, 3396 Loch Lomond Road.
17. Re supply of portable toilets to playing fields.
18. Report re tender for contract 99 -3, chipsealing 1999.
19. Report re tender for electrical maintenance services - Water & Sewerage Services Division.
20. Report re tender for contract 99 -2, asphalt resurfacing 1999.
*20A. Re collective agreement with C.U.P.E. Local 486.
CITY SOLICITOR
21. Re ownership of railway right -of -way from Sand Cove Road eastward.
Rage Two. COMMON COUNCIL AGENDA - as at June 11, 1999.
COMMITTEES/COMMISSIONS
22. Finance Committee: (a) 1998 City of Saint John Financial Statements Operating Highlights; (b) 1998
Financial Statements - General Fund; (c) 1998 Financial Statements - Water and Sewerage Utility; and
(d) 1998 Financial Statements - Sinking, Reserve and Trust Funds.
23. Committee of the Whole report (April 19, 1999) (1) re amending mortgage, Harbourview Subdivision.
24. Committee of the Whole report (May 3, 1999) (1) re easement and maintenance agreement for part of
Simonds Arena site.
25. Committee of the Whole report (May 31, 1999) (1) re appointments to Cities of New Brunswick Association
executive committee; (2) re amending terms of sale, 471 Millidge Avenue; (3) re sale of City land on
Champlain Drive.
26. Saint John Parking Commission re free metered parking on Saturday.
27. Greater Saint John Economic Development Commission, Inc. (Enterprise Saint John) re business park
development.
28. The Saint John Jeux Canada Games Foundation, Inc. re Financial Statements and reappointment of
Governors.
COMMITTEE OF THE WHOLE - 4:30 p.m.
42. 4:30 p.m. - Presentation by Local 771 of grievance regarding Lieutenant Albert Chenier
(tabled May 25, 1999).
43. Re relationship with Province (Deputy Mayor Chase).
44. Re term of office - Fundy Region Solid Waste Commission (City Solicitor).
45. Re CUPE Local 486 collective agreement (City Manager).
46. Re proposal call for sale of property on Angus Courts and Latimore Lake Road (City Manager).
47. Re proposed subdivision and sale of property on Osborne Avenue (City Manager).
48. Re offer to purchase Lot 98 -2, Golden Grove Road (City Manager).
49. Re Tilley Lane (City Manager).
50. Re disposal of surplus City property (City Manager).
51. City Manager's update.
52. Mayor's update.
LEGAL SESSION
53. Re Human Rights complaint of Keith Langford (City Solicitor).
GENERAL
29.
Letter from
Transport Canada, Atlantic Region, re transfer of Saint John Airport to Saint John Airport Inc.
30.
Response from Provincial Department of Municipalities and Housing to Council's request that amendment
to s. 93 of the
Community Planning Act not be proclaimed.
31.
Letters from Jane Barry of Saint John Lancaster Liberal Association re (a) condition of sidewalks and
inadequate
street lighting on Greenhead Road; (b) crosswalks, Sand Cove Road (Seawood School).
32.
Letter from
Town of Grand Bay - Westfield re municipal infrastructure in Millennium budget.
33.
Request of
City Market Merchants Association for City Market to be open on July 1, Canada Day.
34.
Request of
Saint John Regional Hospital Foundation for City to field team for Rally of Hope campaign.
35.
Request of
Constance D. Northrup to fill back portion of property at 34 McKay Street.
36.
Application
of Anthony Debly for re- zoning of property at corner of Churchland Road and Golden Grove
Road.
37.
Application
of D.R.'s General Construction and Management Ltd. for re- zoning of 533 Rothesay Avenue.
38.
Letter from
Eric L. Teed re painting on fire hydrants.
39.
Request of
Grace Harvest Church to have block party on Elgin Street between Metcalf and Main Streets.
40.
Letter from
Multicultural Association of Saint John, Inc. re necessity of more ethnic representation on Police
Commission.
41.
Letter from
Helena Harvey for Painting Round re souvenir of Saint John.
COMMITTEE OF THE WHOLE - 4:30 p.m.
42. 4:30 p.m. - Presentation by Local 771 of grievance regarding Lieutenant Albert Chenier
(tabled May 25, 1999).
43. Re relationship with Province (Deputy Mayor Chase).
44. Re term of office - Fundy Region Solid Waste Commission (City Solicitor).
45. Re CUPE Local 486 collective agreement (City Manager).
46. Re proposal call for sale of property on Angus Courts and Latimore Lake Road (City Manager).
47. Re proposed subdivision and sale of property on Osborne Avenue (City Manager).
48. Re offer to purchase Lot 98 -2, Golden Grove Road (City Manager).
49. Re Tilley Lane (City Manager).
50. Re disposal of surplus City property (City Manager).
51. City Manager's update.
52. Mayor's update.
LEGAL SESSION
53. Re Human Rights complaint of Keith Langford (City Solicitor).
C`
Office of the Mary L. Munford
Common Clerk Common Clerk
August 3, 1999
Mr. Jim Baird
Manager
Community Planning
10th Floor - City Hall
Dear Sir:
P.O. Box 1971 506 658 -2862
Saint John
New Brunswick
Canada E2L 4L1
Re: 2435 -2441 Golden Grove Road
i
City of Saint John
Enclosed is a copy of a Section 39 Amendment regarding the above
property.
Pursuant to the provisions of the Community Planning Act, the
resolution was filed in the Registry Office on July 15, 1999 and became
effective on that date.
Yours truly,
Ma L IGlunford
Common Clerk
MLM /jaf
encl.
cc: William Edwards, Building Inspector
PENDING
SECTION 39 AMENDMENT
PROPERTY LOCATION: 2435 -2441 Golden Grove Road
SUBJECT: Section 39 Amendment
REGISTRY OFFICE: certify 3 copies of amendment
- 1 copy will be filed in Registry Office (letter size, do not include owner)
- 1 copy will be registered in Registry Office - (legal size, owner's name incl.)
- 1 copy will be returned to Common Clerk with filing and registration data
stamped on it (legal size, owner's name incl.)
2" top margin, 1.5" side margins, legal size copies include owner's name at
bottom
COPIES TO JOHN NUGENT: (date) July 2, 1999
Copy of resolution with filing and registration data noted in letter to:
Jim Baird, Community Planning
cc: William Edwards, Building Inspector
office of the Mary L. Munford
Common Clerk Common Clerk
June 21, 1999
Mr. Glenn Carpenter
45 Westmount Road
Saint John, NB
E2M 6L7
Dear Sir:
P.O. Box 1971 506 658 -2862
Saint John
New Brunswick
Canada E2L 4L1
At a meeting of the Common Council, held on June 14, 1999, the
following resolution was adopted, namely:-
R^
City of Saint John
" RESOLVED that as recommended by the Planning Advisory Committee,
Common Council amend the Section 39 conditions imposed on the August 13,
1984 re- zoning of the subject property situated at 2435 -2441 Golden Grove Road
(NBGIC Number 469551), to read as follows: (a) the use of the subject property
is limited to the following: (i) business office; (ii) warehousing of dry goods with
no chemicals, including paper rolls, file folders, furniture, lumber components,
cabinets and building lumber, peat moss, rope, metal pipe, plastic pipe, concrete
ornaments, electronic equipment with no transformers, stereos, nets, rope, buoys
and clothing; (iii) woodworking and manufacturing of wood products, provided
that only non -toxic substances, such as latex glues and stains, are applied or
used; and (iv) bottled water storage and transport; (b) no new buildings and no
extensions to the existing building are permitted; (c) all activities, other than
employee parking, must be carried on within the building, and there shall be no
outdoor storage; (d) the number of full -time on -site employees is limited to a
maximum of five; (e) the existing trees adjacent to Golden Grove Road must be
retained in a manner that provides a visual barrier between the street and the
building; (f) no change -of -use permit for any of the proposed uses will be issued
until such time as: (i) the on -site sewage disposal system is approved by the
Public Health Services Branch of the N.B. Department of Health and Community
Services; and (ii) the Fire Department is satisfied that the site contains a
turnaround facility at or near the building, which is capable of supporting and
permits the adequate manoeuvring of fire fighting equipment; and (g) the
property owner must permit the property and operations thereon to be inspected
PROPOSED SECTION 39 AMENDMENT
RE: 2435 -2441 GOLDEN GROVE ROAD
Public Notice is hereby given that the Common Council of The City of Saint John
intends to consider a proposal at its regular meeting to be held on Monday, June 14,
1999 at 7:00 p.m., by:
Amending the Section 39 conditions imposed on the August 13, 1984 re- zoning
of the subject property situated at 2435 -2441 Golden Grove Road, also identified
as NBGIC #469551, to permit a revised proposal.
REASON FOR CHANGE: To permit the use of the property for the following
uses: business office; warehouse; manufacturing of lawn furniture, gazebos and
pallets; woodworking shop; and water storage and transport.
The proposed amendment may be inspected by any interested person at the office of
the Common Clerk, or in the office of Community Planning, City Hall, 15 Market Square,
Saint John, N.B., between the hours of 8:30 a.m. and 4:30 p.m., Monday through
Friday, inclusive, holidays excepted.
Written objections to the amendment may be sent to the undersigned at City Hall.
City of Saint John
INTERNAL INSERTION ORDER
For City of Saint John use only:
Budget Number: 110 0000 442 20 10
Department:
COMMON CLERK
Contact:
MARY MUNFORD
Phone:
658 -2862
Fax: 658.2802
Special Instructions (if any):
Newspaper
Insertion Dates
(Check as applicable)
(SJTG =Saint John Times Globe; T -J= Telegraph Journal)
SJTG City Information Ad
SJTG Independent Placement
SJTG Classifieds
"T -J Independent Placement
T -J Classifieds
Date(s): Tuesday, May 18, 1999
Tuesday, June 8, 1999
Date(s):
Date(s):
Date(s):
Date(s):
Information for Ad
(Boldface anything you want Bold in Ad, Centre, Tab, etc.)
Section Headline: ❑ Tender(s) ❑ Proposal(s) ✓ Public Notice(s)
❑ Mayor's Message ❑ General Notice(s)
Sub - Headline (if applicable):
Text:
INSERT ATTACHED
Call to Action: Mary Munford, Common Clerk
Contact:
Telephone: (506) 658 -2862
office of the
Common Clerk
May 18, 1999
Mr. Glenn Carpenter
45 Westmount Road
Saint John, NB
E2M 61-7
Dear Sir:
Mary L. Munford P.O. Box 1971 506 658 -2862
Common Clerk Saint John
New Brunswick
Canada E2L 4L1
At a meeting of the Common Council, held on the 10th instant, the
following resolution was adopted, namely:-
" RESOLVED that the application of Glen Carpenter / Tabufile for an
amendment to the conditions of re- zoning of 2441 Golden Grove Road be
referred to the Planning Advisory Committee for a report and recommendation
and the necessary advertising be authorized in this regard, with the public
hearing to be held on Monday, June 14, 1999, at 7:00 o'clock p.m."
Enclosed is a copy of the Public Notice in this regard.
Yours truly,
fi
Mary L. 4unford /
Common Clerk
MLM:sc
Enc (1)
City of Saint John
Application for Amendment to
Section 39 Resolution or Agreement %
I ? MAY 7 1999
Applicant Related Information j
Name of Annlicant /e - ��� W / � 4
Mailing Address of
:4 aS i� /%l D un Yip �} vostal Code
Tephone Number: Business y�� 12 Home
Fax No.(if one) / ,�� ��b
Name of Property Owner(if different)
Mailing Address of Owner Pb 1��ef ji 6 7
Postal Code � E,.2,1,
Existing Resolution
Date of resolution to be amended
// ce) /4t, �'rol�e /c
Civic# Street
Applicants Interest in Property
Own // Lease
Option
Other(exvlaiA� ° ��Q iii d e�2 //2
What is your Proposal?
NBGIC#
Note: Provide a fully dimensional drawing or plan which illustrates your proposal.
(Describe proposal in detail)
A fee of $300.00 is enclosed}' the fon of a cheque or Money Order made payable to the City of %i
Saint John. // n // U
Date—
Signature of the ner must be included.
MAY 7 fqw�
Interblend Corp.
2483 Westfield Road
Saint John NB.
E2M 6L7
Phone Fax 1 -506- 738 -8404
carpg@nbnet.nb.ca 5/2/99
Mr. Jim Baird
Community Planning City of Saint John, NB.
Subject; 2441 Golden Grove Road Property
Owner; Tabufile Atlantic Limited
Dear Mr. Baird;
Please consider the enclosed a request to review the 439 clause
attached to this property to allow our firm to find the appropriate usage for the
site.
Since the last application I have had a meeting Town of Rothsay
Mrs. Jarvie and Chapman, Made an offer to sell to the Town, and presented a list
for advice from your department. The attached is support of this action. Thank
you for your assistance in our search to choose a direction.
Early activity on this request would be appreciated.
Yours very truly C
Glenn Carpenter
cc. Tabufile goldgr5
Interlined Corp.
2483 Westfield Road
Saint John NB.
E2M 6L7
Phone Fax 1 -506- 738 -8404
carpg @nbnet.nb,ca 5/2/99
Subject; Potential uses for 2435 -2441 Golden Grove Road;
1. Office area consists of 4 offices and a lunch room with 2 wash rooms suitable
for a staff of about 4 or 5 persons, about 650 square feet. Would have minimal
impact on services.
2. Warehouse has truck entry plus level loading ramp and lends itself to
transshipment of warehoused items.
3. Potentials;; Dry Goods with no chemicals such as paper rolls, file folders,
furniture, lumber components, cabinets and building lumber, peat moss, , rope ,
metal pipe, plastic pipe, concrete ornaments, electronic equipment with no
transformers or potential problems , stereos etc., nets, rope, buoys, retail clothing
The intent is to search out materials with a low impact possibility on the
environment. Since the limits of impact are real I request a latitude to match the
location with the use.
4. Manufacture; lawn furniture, gazebos, pallet factory, wood working.
5. Water storage and transport; Two delivery trucks would draw inventory each
evening from the building and spend the night inside for security reasons.
6. No new buildings on this site.
7. In general we would propose a maximum number of persons on site, we will
need a guideline as to how many. I suggest 4 full time and 4 part time for
pickup and delivery in the warehouse component.
A need to find an acceptable usage of this property is necessary and a review of
the above request and an approval will allow us to search out the solution. Our
firms are sensitive to community needs and will do what is necessary to comply
with the area. goldgr4
u
Ii
. }.
i
r
+
Vt
_
yy
Interblend Corp.
2483 Westfield Road
Saint John NB.
E2M 6L7
Phone Fax 1 -506- 738 -8404
carpg @nbnet.nb.ca April 21, 1999
Mayor W. G. Artiss
Town of Rothsay
70 Hampton Road
Rothsay NB E2E 5L5
Subject; 2435 -24411 Golden Grove Road
Dear Mayor Artiss;
As you
are aware my recent
submission to alter the Section 39
was unsuccessful
and an
acceptable
alternate
plan must be devised for the future
usage of this site.
A suggestion was made during the presentation by a councilor that the property
,if in the Saint John water shed, would have been purchased by the city.
This letter is to see if your Town has an interest in a purchase. If so, I have
enclosed the listing information that I used on purchase and will tell you I paid
less than the asking price. Would you kindly consider this request?
I wish to move on to making this site operational at an early date and have met
with and will continue consult with Mr. Chapman and Mr. Jarvie. Your attention
will be appreciated.
Sinc 1
Tenn Carpenter
Interblend Corp.
2483 Westfield Road
Saint John NB.
E2M 6L7
Phone Fax 1 -506- 738 -8404
carpg @nbnet.nb.ca 4/27/99
Town of Rothsay
70 Hampton Road
Rothsay, NB> E2E 5L5
Attention; John Jarvie ,MCIP Town Manager
Subject; 2435 -2441 Golden Grove Road
Dear Mr, Jarvie;
The environmental review was completed by in house engineering staff.
Following are some of the pertinent points.
1. The original and only owner of this property before our purchase was Mr.
Cosman, the nearest neighbour , who was very careful about the property.
2.. The pallet facility established in 1984 and never used chemicals and disposed
of most of the wood residue in the wood furnace.
3. The last use of this building was by Warren Maritimes who used it to provide
maintenance for vehicles. This was done within the building and we see no signs
of oil or other spills.
4. The building has a 30 inch containment wall and no drainage system in the
floor. The concrete floor shows no breaks and is in excellent condition.
5. The building shows no sign of having presented a risk to the environment.
6. Exterior property consists of a graveled road from the main road to the open
yard and the building. In the front is a concrete pad with steel pole guards that
housed a propane tank, since removed. The rear of the building is a yard that has
some small collection of pallet cuts and 2 barrels and a truck liner. These foreign
items have been removed and were empty. We see no indication that anything
was ever dumped in this area.
7. Behind this is roughly 5 acres of wood land that extends to the land owned by
Rothsay.
8. The small stream that comes under the culvert by the road touches the property
at the front comer then moves to the east onto the neighbours land and runs
parallel to this site.
9. The disposal field is to the right of the building and consists of a built up gravel
field and indicates no sign of deterioration.
In conclusion we were satisfied that this property was managed in an
environmentally sound manner and has no problems left for ourselves to solve.
Our intent will be further review to make sure the disposal system is in good
order and up to todays standards.
Your attention is appreciated and will be available for any information you may
require.
Yours truly;
Glenn Carpenter
Planning P.O. Box 1971 506 658 -2800
Advisory Committee Saint John
New Brunswick
Canada E21, 4L1
OPEN SESSION
June 9, 1999
Your Worship and Councillors:
SUBJECT: Proposed Section 39 Amendment
2435 -2441 Golden Grove Road
On May 10, 1999 Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its June 8, 1999 meeting.
City of Saint John
The applicant, Glenn Carpenter, attended the meeting and spoke in favour of the
application. Mr. Carpenter expressed general agreement with the staff
recommendation, but requested modification to proposed condition (a)(iii) to
permit the use of latex -based glues and stains, as well as the use of treated wood.
He advised that, because all woodworking operations would be undertaken
entirely within the building, any potential spills would be contained. Mr.
Carpenter assured the Committee that that any sawdust or wood waste would be
removed from the site and composted elsewhere.
Ms. Gail Rhains Wells, a resident on Golden Grove Road, addressed the
Committee in support of the application. With respect to the applicant's concern
with proposed condition (a)(ii), Ms. Rhains Wells suggested that the use of
compounds be restricted to "non- toxic" materials.
Mr. John Jarvie, Town Manager of the Town of Rothesay, attended the meeting
and advised the Committee of the Town's concerns, which are more fully detailed
in the attached letter. Mr. Jarvie indicated that the present proposal is better than
the applicant's previous proposal, but there are still concerns about the potential
impact on the watershed. He also indicated that the Town would rather see a
single more specific proposal with specific known characteristics, instead of the
range of alternative uses currently proposed.
After considering the report, letter and presentations, the Committee resolved to
adopt the staff recommendation, with a change to proposed condition (a)(iii).
RECOMMENDATION:
That Common Council amend the Section 39 conditions imposed on the August
13, 1984 rezoning of the subject property situated at 2435 -2441 Golden Grove
Road, also identified as NBGIC #469551, to read as follows:
Planning Advisory Committee
June 9, 1999
UM
a) The use of the subject property is limited to the following:
i) business office;
ii) warehousing of dry goods with no chemicals, including paper rolls,
file folders, furniture, lumber components, cabinets and building
lumber, peat moss, rope, metal pipe, plastic pipe, concrete
ornaments, electronic equipment with no transformers, stereos,
nets, rope, buoys and clothing;
iii) woodworking and manufacturing of wood products, provided that
only non -toxic substances, such as latex glues and stains, are
applied or used;
iv) bottled water storage and transport.
b) No new buildings and no extensions to the existing building are permitted.
c) All activities, other than employee parking, must be carried on within the
building, and there shall be no outdoor storage.
d) The number of full -time on -site employees is limited to a maximum of
five.
e) The existing trees adjacent to Golden Grove Road must be retained in a
manner that provides a visual barrier between the street and the building.
f) No change -of -use permit for any of the proposed uses will be issued until
such time as:
i) the on -site sewage disposal system is approved by the Public
Health Services Branch of the N.B. Department of Health and
Community Services;
ii) the Fire Department is satisfied that the site contains a turnaround
facility at or near the building, which is capable of supporting and
permits the adequate manoeuvring of firefighting equipment.
g) The property -owner must permit the property and operations thereon to be
inspected by the N.B. Department of Environment, for compliance with
that Department's relevant regulations. Such inspections may occur as
often as once every six months, or more frequently is permitted by the
relevant legislation. /
Respectfully submitted,
Bria
Chairman /Jg
RGP /r
Attachments
Community Jim-Baird MCIP
Planning Manager
DATE: JUNE 4, 1999
TO:
FROM:
FOR:
SUBJECT:
P.O. Box 1971
Saint John
New Brunswick
Canada E2L 4L1
506 658 -2835
506 658 -2837 (Fax)
PLANNING ADVISORY COMMITTEE
COMMUNITY PLANNING
MEETING OF JUNE 8, 1999
COME
Randall G. Pollock, MCIP
Planner
Name of Applicant: Glenn Carpenter /Tabufile
Name of Owner: Tabufile Atlantic Ltd.
Location: 2435 -2441 Golden Grove Road
NBGIC: 469551
City of Saint John
Municipal Plan: Light Industrial (Approved Light Industrial
Development)
Zoning: "I -1" Light Industrial (Section 39)
Proposal: To conduct a variety of business and
industrial activities on the site
Type of Application: Section 39 Amendment
JURISDICTION OF COMMITTEE:
Common Council has requested the Planning Advisory Committee's views with
respect to the proposed Section 39 amendment. Common Council will consider
Glenn Carpenter
2435 -2441 Golden Grove Road
Page 2
June 4, 1999
the Planning Advisory Committee's recommendation at a public hearing on
Monday, June 14,1999.
STAFF RECOMMENDATION TO COMMITTEE:
That Common Council amend the Section 39 conditions imposed on the August
13, 1984 rezoning of the subject property, situated at 2435 -2441 Golden Grove
Road, also identified as NBGIC #469551, to read as follows:
a) The use of the property is limited to the following:
i) business office;
ii) warehousing of dry goods with no chemicals, including paper rolls,
file folders, furniture, lumber components, cabinets and building
lumber, peat moss, rope, metal pipe, plastic pipe, concrete
ornaments, electronic equipment with no transformers, stereos,
nets, rope, buoys and clothing;
iii) woodworking and manufacturing of wood products, but not
including application of paints, stains or wood preservatives, or the
use of previously - treated wood;
iv) bottled water storage and transport.
b) No new buildings and no extensions to the existing building are permitted.
c) All activities, other than employee parking, must be carried on within the
building, and there shall be no outdoor storage.
d) The number of full -time on -site employees is limited to a maximum of
five.
e) The existing trees adjacent to Golden Grove Road must be retained in a
manner that provides a visual barrier between the street and the building.
f) No change -of -use permit for any of the permitted uses will be issued until
such time as:
i) the on -site sewage disposal system is approved by the Public
Health Services Branch of the N.B. Department of Health and
Community Services;
Glenn Carpenter
2435 -2441 Golden Grove Road
Page 3
June 4, 1999
ii) the Fire Department is satisfied that the site contains a turnaround
facility at or near the building, which is capable of supporting and
permits the adequate manoeuvring of firefighting equipment.
g) The property -owner must permit the property and operations thereon to be
inspected by the N.B. Department of Environment, for compliance with
that Department's regulations. Such inspections may occur as often as
once every six months, or more frequently if permitted by the relevant
legislation.
BACKGROUND:
In 1984, Common Council amended the Municipal Plan and rezoned the subject
site from "RF" Rural and "RFM" Rural Mobile Home to "I -1" Light Industrial,
subject to the following Section 39 conditions:
the use of the property is restricted to an approximately 45 -foot by 100 -foot
one - storey building for the manufacture and storage of wooden pallets;
• the existing trees adjacent to Golden Grove Road be retained.
The development was subsequently undertaken and operated for a few years.
Then, in 1994, Common Council approved an application by Warren Maritimes
Ltd. for an amendment to the Section 39 conditions to permit the site and building
to be used for a contractor's office, storage and vehicle /equipment maintenance
facility. These additional uses were approved only for a two -year period, which
was later extended to November 10, 1998 by a further Section 39 amendment.
In February of 1999, the present owner applied for an amendment to the
conditions in order to permit the establishment of a metal "heat treating"
operation, including accessory office, manufacturing, training and warehousing.
The proposal also included the establishment of a greenhouse operation to supply
trees to a garden centre located off -site. At its April 7, 1999 meeting, the
Planning Advisory Committee recommended that Council approve the
amendment, subject to a number of conditions with respect to activities, number
of employees, limitations on future expansion and inspections by the Department
of Environment.. However, Common Council decided to deny the application,
mainly due to concerns about the location of the site within the Town of
Rothesay's watershed. Staff had also recommended that the application be
denied.
Glenn Carpenter Page 4
2435 -2441 Golden Grove Road June 4, 1999
INPUT FROM OTHER SOURCES:
Engineering has no
objection, keeping
in mind that Rothesay should be
extended
the same protection
of its watershed as
we would like to see extended to
ours.
Building and Technical Services has no objection.
Fire Department has no objection to the proposed uses. Water for firefighting
purposes in this area is by water tank truck. It would appear from the site plan
that a turnaround facility capable of turning firefighting vehicles will be required
at or very near the warehouse.
Saint John Energy advises that it has adequate facilities in the area, as the lot is
presently serviced with power.
NBTeI has no concerns with providing service to this lot as NBTel currently has a
cable into the building now.
N.B. Department Health and Community Services (Public Health Services
Branch) advises that, although there is a record of an approved application for an
on -site system for this property, the Branch has no record of the system ever
having been installed and finally inspected. The 1983, 1984 and 1985 files were
searched. The inspector for the area at that time does not recall a final inspection
having been done. In addition, the on -site system shown on the 1984 application
would not meet today's standards for the proposed uses. The Branch, therefore,
would want a new on -site sewage system installed according to Regulation 88-
200 under the Health Act, with the necessary application, lot assessment and final
inspection being completed.
However, it is with trepidation that the Department views any commercial
development on a watershed property. The Department has been in recent
meetings discussing land use proposals for watershed properties, and the issue of
development of any kind was discussed thoroughly, and has certainly
strengthened the concept of allowing for little or no development in the
watershed. Certainly, if there were to be wooden products constructed at this
commercial venture, it would be a likely possibility that the use of "treated"
lumber would be involved, the leachate from which is extremely toxic.
N.B. Department of Environment has submitted no further comments. With
respect to the previous proposal, the Department advised as follows:
Glenn Carpenter
2435 -2441 Golden Grove Road
Page 5
June 4, 1999
Should any of the proposed activities be situated within the existing 75-
metre watercourse setback, the applicant must receive an exemption from
the Department.
2. Phase II of the Watershed Protection Program addresses potential sources
within the watershed. Under the new regulation (not yet in effect), the
applicant may be required to obtain an approval and may be required to
modify the operation or relocate the operation outside of the watershed.
Town of Rothesay has submitted no comments. The Town did not support the
previous proposal due to concerns with respect to the Carpenter's Pond
Watershed. Since that time, discussions with the applicant have occurred
regarding the use of the property.
ANALYSIS:
The subject site is located in the eastern part of the City, on the north side of
Golden Grove Road between Churchland Road and the Airport Expressway. This
is a semi -rural area of one - family dwellings and woodland. The site lies within
the Carpenter's Pond Watershed, which supplies drinking water to the Town of
Rothesay.
The subject site has a frontage of approximately 275 feet and a depth of
approximately 900 feet, with an area of nine acres. The one - storey warehouse
building on the site is set back about 400 feet from the road and about 430 feet
from the rear property line. A 150 -foot wide strip of land, owned by the Town of
Rothesay, lies between the rear property line of the subject site and Irwin Lake.
As of June 4, 1999, the building is still being occupied by "Technical Heat
Treatment" staff. During a recent site visit, there were three office /technical staff
on site. However, the nature of the activity appeared to be limited to office
activities. The applicant has advised that these people will move out as soon as an
alternative location for them is found.
Proposal
The applicant purchased the subject site recently. The applicant was advised of
the present Section 39 conditions limiting the use to manufacturing and storage of
wooden pallets, as well as the need for approval of an amendment for any
alternative uses, prior to his purchase of the property.
Glenn Carpenter
2435 -2441 Golden Grove Road
Page 6
June 4, 1999
Subsequent to the rejection of his April 1999 proposal to establish a "heat
treatment" operation and greenhouse at the site, he has had discussions with
Community Planning and considered alternative uses. We also understand that
discussions with the Town of Rothesay are ongoing with respect to the Town's
possible purchase of the site.
The applicant's revised proposal includes the following components:
• office area consisting of four offices and a lunchroom with two washrooms
suitable for a staff of approximately four or five persons (approximately 650
square feet).
warehouse with truck entry and level loading ramp, for dry goods with no
chemicals, such as paper rolls, file folders, furniture, lumber components,
cabinets and building lumber, peat moss, rope, metal pipe, plastic pipe,
concrete ornaments, electronic equipment with no transformers or "potential
problems," stereos etc., nets, rope, buoys, retail clothing. The applicant
indicates the intent is to search out materials with a low impact possibility on
the environment. With respect to this range of materials, the applicant has
requested some degree of "latitude to match the location with the use."
• manufacturing of lawn furniture, gazebos, pallets and other woodworking;
• water storage and
transport.
Two delivery trucks
would draw inventory
each evening from
the building
and spend the night
inside for security reasons.
The total number of persons on site, in conjunction with this proposal, would be
four full time and four part time for pickup and delivery in the warehouse
component.
Section 39 Amendment
This application, once again, illustrates the long -term implications of approving
industrial developments in isolated locations outside of established industrial
areas. Staff did not support the original proposal in 1984, but the rezoning was
ultimately approved based on the specific proposal at the time. Now that the
original use has ceased, there remains an underutilized industrial building in the
rural area of the City.
Except for the subject site itself, the Golden Grove area contains a mix of rural
and residential uses. The Municipal Development Plan designates the
surrounding area either Rural or Unserviced Residential, in recognition of the
Glenn Carpenter
2435 -2441 Golden Grove Road
Page 7
June 4, 1999
predominant character of the area. The site is also located within Rothesay's
watershed. The present permitted use of the property, while not ideal in any
residential setting, was considered to be of an intensity that minimized the impact
on the neighbourhood.
The applicant's previous proposal, while recommended by the Committee, was
not supported by Community Planning and was ultimately denied by Common
Council. At that time, however, it was recognized that uses similar in impact to
the currently- approved use might be acceptable. Staff advised that activities such
as a small carpentry shop and/or dry storage of non - obnoxious materials, could be
considered appropriate, depending on the specific proposal and given that this
building now exists.
The applicant has attempted to come up with a range of uses that provides some
flexibility for the building, while recognizing the concerns about the unique and
sensitive nature of the site's location. The proposal places limits the number of
employees and essentially restricts the use to a small amount of office activity,
woodworking and warehousing of specific items. Although some of the materials
listed by the applicant raise concerns with respect to potential emissions in the
event of a fire, staff can support this revised proposal. However, conditions
should be imposed to address the following concerns:
the activity should be entirely indoors and be limited to the existing building
(i.e.. no expansions to the building and no new buildings).
to respond to the issues raised by Public Health Services, there should be no
use of paints, stains and wood preservatives, and the on -site sewage disposal
system should be approved by the Public Health Services branch.
although it appears that the large gravel parking area in front of the building
would be able to accommodate firefighting equipment, this should be
confirmed by the Fire Department before any change of use is approved.
Additional conditions with respect to number of employees and periodic
inspections by the Department of Environment, similar to those recommended by
the Committee in conjunction with the applicant's previous proposal, are also
included in the recommendation. In addition the 1984 condition, with regard to
retention of the existing treed area between Golden Grove Road and the building,
should be retained as this provides an effective screen from surrounding
residential uses.
Glenn Carpenter
2435 -2441 Golden Grove Road
CONCLUSION:
Page 8
June 4, 1999
The use of the subject site, due to its location in a rural residential area and within
a watershed, is currently limited to storage and manufacture of wooden pallets.
The applicant's revised proposal consists of a range of uses that are similar in
impact to the currently- permitted uses. There is still some degree of risk in
allowing any activity within a watershed area. Ideally, this building and the
activities within it should be located in an industrial area, such as one of the City's
industrial parks. However, the proposal can be supported as an acceptable reuse
of this existing building, subject to the conditions set out in the recommendation.
RGP /r
IF WIN
LAKE.
_�. NBGIC NO.(S)
SUBJECT SITE: 00469551
ADDRESS: 2435 Golden Grove Road
MAP NO.: 07P -B3
DATE: October 21, 1997
SCALE: N.T.S.
0MMUNITY
PLANNING
IF WIN
LAKE.
_�. NBGIC NO.(S)
SUBJECT SITE: 00469551
ADDRESS: 2435 Golden Grove Road
MAP NO.: 07P -B3
DATE: October 21, 1997
SCALE: N.T.S.
CARPENTERS POND WATERSHED / ROTHESAY
® WATERSHED BOUNDARY
SUBJECT SITE
cr vf,
f0 \rO)DEPT. OF ENV..
75 m BUFFER
X I, ...
Im1
- o I
a {�
I a 0s�
rf. �
jl 1
is .
commuN iT`/
06i08i99 16:21 TOWN OF ROTHESAY 4 1 506 658 2837
N0.642 D02
.Incorporated 1998
June 831999
Planning Advisory Committee
City of Saint John
P.O. Box 1971
Saint John, NB
EM 4L1
Fax (506) 658 -2837
1:34
a IiJN 8 1999
RE: Proposed Section 39 Amendment, 2435 -2441 Golden Grove Road
Dear Committee Members;
The Planning Advisory Committee of the Town of Rothesay reviewed the
proposed Section 39 Amendment at 2435 -2441 Golden Grove Road at its regular meeting
of June 7, 1999. In reviewing the proposal the Planning Advisory Committee expressed
concerns over the type of activities proposed for the site, due to the fact that the site is
located with in the boundaries of the Carpenters Pond Watershed. This is a designated
drinking water supply under the Clean. Environment Act and is the drinking water supply
for The Town of Rothesay. The above noted property is also in close proximity to the
body of water known as Irwin Lake. Irwin Lake and the surrounding lands are the
headwaters for the Carpenters Pond Watershed.
Specifically the concerns with the new proposal are as follows:
warehouse: Mr. Carpenter's proposal indicated that the warehouse would be used for
storing and shipping paper rolls, file folders, furniture, lumber components, cabinets and
building lumber, peat moss, rope, metal pipe, plastic pipe, concrete ornaments, electronic
equipment, stereos, nets, buoys, retail clothing. There are some goods in the list that
could cause a problem if there was a fire on the site. These 1,ndude plastic pipe, nets and
buoys. The concern is that as these are plastic items, then in a fire they could produce
substances that could pose a threat to the watershed. This risk could be mitigated with the
installation of fire suppression equipment. In addition there is concern that once a
warehouse is established it would be hard to control the movement of goods through the
warehouse. There is potential for goods that would be a threat to the watershed to be
contained in this proposed warehouse, There is also no indication as to the amount or
frequency of truck traffic that would be generated by these warehouse operations.
70 J{ncr,7t= (Loud, Roftmy NB E2E SL5 (506)848-b600 Fox(506)848- M Jrntail: t0wnr0tb@11bnkLnb -"
06/08/99 16:21 TOWN OF ROTHESRY a 1 506 658 2837 NO.642 . P03
water storage and transport: The activity of storing bottled water in the existing facility
could be a tolerable use if there were some conditions placed on how that activity would
take place. Mr. Carpenter suggests two trucks would draw inventory from the building
and they would be parked overnight in the building. This activity would be reasonable if
there was no washing of trucks done on site, if no vehicle maintenance was done on site
and if it could be demonstrated that the building could contain any potential fuel or oil
spills from the two trucks parked overnight on site. One item that is not addressed is bow
the inventory arrives on site for these two trucks to use. It could be assumed that a
number of transport trucks would be unloading at this location..
woodworking and the manufacturing of lawn furniture, gazebos and pallets: These
are similar the use of the original, section 39 rezoning which allowed the operation of a
pallet plant. This activity causes concern if paints, varnishes, or glues or other finishes or
chemicals were to be used in the production of the lawn furniture, gazebos and pallets. I£
these products were to be made from pressure treated wood there is a risk of
contamination from leachate forming from rain water on that type of lumber if stored
outside. Mr. Carpenter's proposal also does not address what would happen to the
sawdust generated from this woodworking activity. If this use were permitted on the
property there should be a condition that the sawdust and waste wood is disposed of in
the landfill or composted off site. In addition there should be an additional condition that
no paints, varnishes, or glues be used in the manufacturing of lawn furniture, gazebos and
pallets.
office area: If the concerns with the above proposed activities can be addressed the use
of the existing office space would not cause a large concern as long as the Department of
Health was satisfied with the septic system on the property.
Though this proposal has fewer activities than originally proposed by Mr. Carpenter,
there remains a number of details to be worked out before the Planning Advisory
Committee of the Town of Rothesay were to become comfortable with the new proposal.
If you have any questions concerning the above information please feel free to contact
me.
/f Yours tnily,
e4e,4"•` e�Gn -1�
John Jarvie, MCIP
Town Manager
CC Rothesay Planning Advisory Committee
Glenn Carpenter
70 Hampton Road, Rathvay tB E2E 5L5 (506)48 -6600 Fax (506)848-6677 &mail: townrval&bnbetnb.ca
Incorporated 1998
11 June, 1999
City of Saint John
P.O. Box 1971
Saint John, N.B.
E2L 41_1
Attention: Mayor McAlary and Council
Dear Mayor McAlary:
Re: Proposed Section 39 Amendment: 1435 -1441 Golden Grove Road
Thank you for rejecting the first application to amend the agreement for 1435 -1441 Golden
Grove Road. As stated at the previous public hearing, Rothesay Council does not wish to
interfere in any way with development in the City of Saint John. We appreciate Council's
treatment of this matter in a manner consistent with how you would deal with a similar
application in one of the City's watershed areas.
Rothesay is somewhat disappointed that the revised application for this property is receiving
support from the City Planning Advisory Committee and the Planning Department. The
proposal remains of concern to Rothesay as any development in the watershed places the
town water supply in jeopardy. Although the proposal by Mr. Carpenter maybe somewhat
less threatening then the first proposed amendment, any increased risk associated with
potential contamination of the water supply is difficult to reconcile. The proposal in its
present form leaves the specific materials and quantities thereof to be stored in the
warehouse somewhat vague. Conversely more detailed specifications would place an
increased burden on enforcement by City Staff.
As suggested by several Members of Common Council, Rothesay is negotiating with Mr.
Carpenter concerning the possibility of purchasing the property. As you will appreciate, we
expect the price of the property is considerably more than the municipality would normally
pay for watershed land. Given that Mr. Carpenter choose to acquire the land in the face of a
recommendation to the contrary by the City Planning Department, we suggest that concerns
about hardship in allowing him some sort of development should be regarded as secondary
to the need to protect the water supply.
Therefore Rothesay respectfully requests that the amendment be refused and if Council is
not prepared to do so, that the matter be tabled pending further discussions between
Rothesay and Mr. Carpenter. Thank you for your consideration!
Yo ry�rul
William G. Arti
Mayor
cc. Council
File: Cny- 1435GGrove
70 Hampton Road, Rothesay, N. B. E2E 5L5 (506)848 -6600 Fax (506)848 -6677 e -mail townroth @nbnet.nb.ca
16
Saint john
�►Erte _r_
MY
The Power Commission of the
City of Saint John
1998 Annual Report
TO HER WORSHIP THE MAYOR,
AND MEMBERS OF THE COMMON
COUNCIL, OF THE CITY OF SAINT JOHN
Your Worship and Councillors:
The Power Commission of the City of Saint John takes
pleasure in submitting its Seventy -Sixth Annual Report,
together with Financial Statements, covering the operations
of the Commission for the year 1998.
I am, yours very truly,
Edward R. Bates
Vice - Chairman
The Power Commission Of The City of Saint John
Seventy -Sixth Annual Re
Of The
port
Power Commission Of The City Of Saint John
For The Year 1998
saintjohn
.m
J
Contents
COMMISSION STEWARDSHIP .......... ...............................
2
COMMENTS..................:............... ...............................
3
MANAGEMENT'S ANALYSIS ........... ...............................
4
Background.............................. ...............................
4
Highlights................................. ...............................
4
Operations .................. ...............................
4
Administration _. .......... ...............................
6
Finance...................... ...............................
6
OPERATING STATISTICS .............. ...............................
9
PERSONNEL ................................. ...............................
10
REPORT OF MANAGEMENT ............ ...............................
11
AUDITORS' REPORT ...................... ...............................
12
FINANCIAL STATEMENTS .............. ...............................
13
GLOSSARY OF TERMS ................. ...............................
23
1
}
j
)
Board of Commissioners
Chairman ...................
R.F.D. ROYAL...............
Local Businessman
Vice- Chairman .............
E.R. BATES.................
Principal — Forest Hills Elementary
}
Commissioner ..............
G.A. KEITH............,....
Retired from Moosehead Breweries
}
Commissioner ..............
G.E. GRAHAM.............
Retired from Bruncor
Commissioner ..............
P.T. Riley.....................
Business Agent, Secretary/Treasurer For Local
273 International Longshoremen's Association
)-
Commissioner ..............
Dr. G.W. BATE.............
Retired Physician
Commissioner ..............
C.T. TITUS ......... .........
Crown Prosecutor
Secretary ....................
M.L. MUNFORD...........
Common Clerk, City of Saint John
)
}
Executive Management
General Manager..........
R.A. BURPEE, P. Eng.
}
Manager of Engineering
& Operations ..............
E.J. MARK, P. Eng.
I
Manager of Finance &
)
Administration....,.......
A.L. FURNESS, CMA
Operational Management
r
Director of Operations ......................
D.H. SHONAMAN
1
Director of Supply & Services ............. P.W. KELLEY
)
1
The Offices of
THE POWER COMMISSION OF THE CITY OF
SAINT JOHN
are located at 239 Charlotte Street
I
Saint John, N.B.
i
Saint John Energy
Voice - 506- 658 -5252
PO Box 850
Fax - 506- 658 -0868
Saint John, N.B. E21, 4C7
www.sjenergy.com
j
a,
j
JfMW 2
2 mments
R.F.D. Royal
Chairman
R.A. Burpee
General Manager
-I pe—f r 3
E at Saint John Energy began 1998 fresh with pride from the
celebrations of our .75It anniversary year. As we looked to the future
we recognized the looming probability of some level of deregulation in
Canadian electricity markets and the management and staff of Saint John
Energy knew that 1998 would be a challenging year. -
The year was barely eight days old when we faced the first challenge of
1998 a challenge which was unexpected and would test the limits of our
abilities. Unusual climatic events conspired to produce a freezing rain
L storm that lasted for three days.
iilt could have been The resulting ice build -up was
worse, much worse, If more than most trees could stand
and soon the effects of falling ice
not for the efforts of and tree limbs plunged a large
very dedicated and area of the city of Saint John into
Professional staff n cold and darkness. For many of
our customers it would be the
start of a very long and difficult
week of unpredictable power interruptions or for some no power at all. But
it could have been worse, much worse, if not for the efforts of a very
dedicated and professional staff. Operations line crews, administrative
staff, management, and even retired Saint John Energy personnel worked as
a team around the clock for seven days until service had been restored to
all of Saint John Energy's customers.
Sometimes it takes an event like the "1998 Ice Storm" to realize just how
important people can be to an organization like Saint John Energy and how
vital their efforts can be to our community.
The January 1998 Ice Storm also served as aimportant reminder that
discussions of deregulation in the electricity industry must also deal with
issues such as reliability of service and the ability to meet the demands of
unusual events. Saint John Energy with its knowledgeable and dedicated
staff has proven its ability to meet such demands time and again. Whether
markets are deregulated or not, we believe that we have an important role to
play in providing electricity to our community.
In closing, we extend our sincere thanks to the commissioners,
management and staff who made 1998 both a financial and operational
success, and we pledge, as always, to direct our efforts toward providing the
citizens of Saint John with the best possible service in the coming year and
beyond.
Edward R. Bates
Vice - Chairman
Richard A. Burpee -P. Eng
General Manager
1
l
1
I
1'
1
1
1
i
1
1 .
I
3
Background
The Power Commission of the City of Saint John, operating under the trade
name of Saint John Energy, is a municipal utility serving more than 35,000
customers within a 323 square kilometer (201 sq. mi.) area of the City of
Saint John, New Brunswick.
As a distribution utility, all of the Commission's energy purchases are
supplied by the provincial utility, New Brunswick Power Corporation,
under a 10 year purchase agreement expiring in 2005. With 13 substations
located throughout the city, the Commission delivers in excess of
900,000,000 kilowatt hours annually.
As customers of Saint John Energy the citizens of Saint John enjoy energy
rates lower than most other bordering jurisdictions.
Highlights
Operations
The year 1998 will long be remembered for the devastating ice storm which
began on January 81h and disrupted power for some of our customers for up
to seven days. During the first two days freezing rain coated the overhead
wires with up to 40 mm of ice causing massive damage to the distribution
system. The major cause of outages however, was from ice laden trees
falling into the overhead lines. Approximately 600 reports of "wires down"
were received from customers. Saint John Energy's distribution system
suffered outages affecting approximately 25,000 customers for periods of
minutes to as long as seven days. It was only through the extraordinary
efforts of Saint John Energy's personnel assisted by a variety of contractors
and other utility crews that system restoration was accomplished in as
timely a manner as it was.
Equipment damaged during the ice storm included 13 distribution
transformers and 26 poles. Due to the excessive amount of tree contacts, a
tree trimming contractor was employed from the period of the ice storm to
the end of March clearing various areas of the distribution system.
To add to the damage suffered in the January ice storm, three unusually
severe lightning storms during the late summer resulted in the loss of some
63 transformers totaling 3,535 kVA of transformation capacity.
Normal operations during the year included the completion of rebuild and
conversion work in the Greendale area, as a final segment of the New
Brunswick Telephone Company's high bandwidth computer networking
system project. Approximately 2,500 kVA of distribution transformers were
converted from 4 kV to 12 kV.
Residential Rate Comparison
Saint Jahn EnerpYe Avii Customer in this Caegory
Can tra Motor Poeor
NS Pe�r Corp
Saint John Sternly
mile Crew,
SW son rise $200 test $300 Map
Catl we "1 In Cli seller,
General Service Rate Comparison
Saint John Earners Average Coalemv in this Category
Central Maine Power
Mw Orne Electric
NS Pi Corp.
as Fewer Corp
Saint John Energy
Hor,Qui
ENO one 3sro none $1.000 $1,300 11400
Onat P +m aneahn awl"
Small Industrial Rate Comparison
Seine John Ennteri Pawnee Customer in nor Category
Central Maine Power
Mariana EleCnc
NS Pavrer Corp.
NS Power core
Seim John Energy
Flyaro dueEBt
w7i 7
$ $1.000 ; 2,000 $3 om. V o $5.000 $agog
Cat par worth In Canadian aollan
Ice Storm Damage - Broken Pole
Loch Lomond Road.
j nel 4
Fiberglass Crossarms - Used for the
first time by the Commission during the
1998 Grandview Avenue Industrial Park
Overhead Line Project.
ira>3+:'a
rLLI.
New Pole Line - Grandview Avenue
Industrial Park, Overhead Line Project.
S.melabv
JE�nergyi 5
The conversion from 4 kV to 12 kV of the Prince Edward Square complex
including Prince Edward Street and Brunswick Drive began with a total of
11435 kVA of transformation equipment being replaced.
The Grandview Avenue Industrial Park project was completed in 1998.
This project involved our first installation of modern fiberglass crossarms as
well as the installation of 13 new lateral cables from the overhead line to the
existing padmount transformers. The new overhead line through the
Industrial Park provides a dedicated supply to Grandview Industrial Park as
well as an alternate supply to and from Black River Road greatly increasing
the reliability to all customers in the area.
Major line extensions were built for the new Wirsbo Plant in the McAllister
Industrial Park, the new Strescon Pipe Plant and along Ashburn Lake Road.
In addition, almost 300 poles were replaced or installed for line extensions.
To enhance system reliability various substation work was under -taken
during the year, including: -
- Replacement of a feeder cable from the Millidgeville Avenue to
Woodward Avenue substations, a distance of 1,500 feet.
- A 25 MVA power transformer was commissioned at the Dever
Road Substation.
- 138 kV switch insulators- were replaced at the Lakewood
Substation.
- The new Somerset Street Substation was started and brought near
completion with the delivery and installation of switchgear, a 15
MVA transformer, high voltage switch and fuses.
System expansion included the installation of underground facilities in eight
subdivisions to serve a total of 95 new lots. A total of 4,291 kVA was added
to our system in 1998. The following large commercial and industrial
customers were added to the system:
- Wirsbo Plant 100 kVA
- Crane Mountain Leachate Plant 500 kVA
- Somerset Street, Superstore, 750 kVA
- Local #231 Plumbers & Pipefitters 300 kVA
- Brookville Manufacturing 500 kVA
- Strescon Pipe Plant 300 kVA
A continuing street light conversion process saw 96, 250 watt MV and 22,
400 watt MV fixtures replaced with 150 watt HPS and 250 watt HPS
fixtures respectively. New additions to the street lighting system included
28 new 150 watt HPS fixtures.
Ongoing systems upgrading included the purchase of specialized
engineering software used to increase the efficiency of system protection
and planning projects. Replacement of our cable locating and
thermovision camera equipment was also undertaken during the year. This
equipment will be used to assist in locating faulted cable and in preventative
maintenance through detection of overheated components.
Administration (Customer Service)
The goal of Saint John Energy's administration activities is ultimately to
provide a high level of customer service, a level that the citizens of our
community have come to expect and that the employees are proud to
provide. To this end several initiatives were undertaken in 1998 to increase
customer confidence and satisfaction.
Central to the public's concerns about the "Year 2000 Bug" has been the
reliability of the electrical supply system. Early in 1998 management
formed a steering committee to address those areas of concern which are
within the Commission's control in regards to the Year 2000 issue. An
extensive review of equipment and systems was undertaken. In December
of 1998 staff hosted a public information session and detailed the utility's
readiness.
Addressing the continuing changes in the electrical industry and with an
aim to increase our level of customer satisfaction, Saint John Energy
increased its management focus in the area of customer service and
expanded its customer service team to include specialized commercial
account representatives during the year.
Saint John Energy expanded on its highly successful "Peace of Mind" water
heating program, providing a larger selection of model types to meet the
requests of residential and commercial customers.
In the fall of 1998 the Comrrussion was pleased to present its views on
natural gas to The 53rd Legislative Assembly's Select Committee on Energy,
at public hearings in Saint John. Saint John Energy outlined its concerns
about the future development of natural gas distribution in the City of Saint
John and the province in general.
Providing good customer service requires making that extra effort. Such an
effort was clearly demonstrated during the "January Ice Storm" when
administrative and operational staff joined forces, working around the clock
answering the thousands of calls from worried customers and lending
comfort and advice during this extraordinary event.
Finance
The Commission enjoyed a successful financial year with a net income
from operations of $1,924,115, an increase of $391,125 from the previous
year. Revenues for the year decreased $1,343,373, while total . expenses
decreased $1,734,498, reflecting unusually mild weather during the year.
mljam
n
V__eW 6
kWh Sales By Rate Class For 1998
Residential
47
2% 7%
Power Purchased
5 Year Comparison
62
61
0 60
59
58
`m
0 57
0
56
55
4.5
4
w 3.5
0 3
2.5
w 2
1.5
0 1
0.5
0
1998 1997 1996 1995 1994
Year
Operational Expenses
5 Year Comparison
1998 1997 1996 1995 1994
❑ Customer Service ■Admin. ■Operations
5"n1pFn
JEnerw 7
Revenues
Operational revenues totaled $70,556,233, a decrease from 1997 of
$1,371,525 or 1.91 %. Residential revenue classes reflected a 5.61%
decrease in sales, as compared to 1997, with General Service and Industrial
sales showing a slight increase over the same period.
As approximately 56% of the Residential rate classification is made up of
electrically- heated homes (customers), weather patterns greatly affect the
annual revenues. During 1998 mild weather lead to a decrease in overall
electrical sales.
Expenses
The total cost of energy purchased decreased $2,368,394, or 3.84% to
$59,243,974. This decrease reflects the unusually mild weather patterns
experienced during much of 1998.
Operations and Administration expenses increased by $664,206 or 12.60%
over 1997- January 'Ice Storm" costs as well as expenses associated with
preparations for the possibility of a deregulated electrical industry
contributed to these increases.
Plant & Equipment
Net property, plant and equipment increased by $2,666,463 or 10.79 %.
Total expenditures on all property, plant and equipment amounted to
$4,609,642. The majority of this amount is associated with the purchase of
equipment for the completion of the Somerset Street substation and the
purchase of stainless steel water heaters used in Saint John Energy's "Peace
of Mind" water heating program.
Debt
Long -term debt decreased by $710,984 or 10.78 %. This decrease reflects
maturity repayments made during the year.
The Commission's Capital Structure at year end was 36.49% (see table
page 8). A ratio below 50% is considered to be acceptable for a municipal
electric utility.
Rental Equipment
As an additional service to its customers Saint John Energy offers the rental
of both water heating and area lighting services. In addition, the
Convnission rents street lighting to the City of Saint John. Revenues from
these activities increased by $227;398 or 10.60% over 1997. The majority
of this increase reflects the increasing numbers of "Peace of Mind" water
heating rentals.
Key Financial Ratios for the Commission
Ratio 1998 1997
Capital Structure 36.49% 40.10%
Capital Structure measures the amount of debt
in the financial structure.
CS = Debt */ (Debt+ Equity) * Note debt is net of special
funds.
Interest Coverage 4.13 3.21
Ratio (ICR)
The Interest
Coverage Ratio
indicates the
number
of times that
interest charges
can be paid
through
earnings.
ICR= (Operating income+ Special Fund earnings
+ interest) i (Gross interest + debt discount)
Return on Total 7.03% 6.20%
Assets (ROI)
Return on Total (Assets /Investment)
Measures the relationship between net income and
the net assets of the Commission.
ROI = Income for Operations / Net Assets
50%
40%
30%
20%
10%
0%
5.0
4.0
3.0
2.0
1.0
0.0
8%
7%
6%
5%
4%
3%
2%
1%
0%
Capital Structure
5 Year Comparison
1998 1997 1996 1995 1994
Interest Coverage Ratio
5 Year Comparison
1998 1997 1996 1995 1994
Return on Investment
5 Year Comparison
1998 1997 1996 1995 1994
'",tphn
EJ V —e 8
Aerating Statistics
Summary of Operating Statistics
307687
305640
1998
30,468
1997
51115
1996
5,052
41917
1995
3502
1994
35,658
357387
Annual Peak Billing Demand (000's kW) ..... ............
228.7
236.1
229.4
2382
249.1
Kilowatt hours purchased ( millions ) .......................
923.4
972.5
957.4
935.0
954.0
Employees at the end of year. ........... ........ ...........
92
90
88
88
94
Customers at the end ofyear
Residential............... ............................... .
Commercial — Industrial ................... _..........
Average Revenue — All classifications combined
(in cents per kW hour of total energy sales) ..............
.n)ol...
JEV ems! 9
30,763
307687
305640
307633
30,468
5,114
51115
5,052
5,052
41917
35,877
3502
35,692
35,658
357387
7.71 7.58 7.35 7.20 6.99
Results of Operations
As a percentage of customer charges
N
Earnings "
3%
Energy
Purchased
82%
Expenses 2%
13%
* Other includes Debt service & Taxes.
** Retained and used for operations. (Not including amounts shown as Net Pension Expense Recovery)
Persnel
l
During 1998, the following employees retired:
Hubert E. Ayles 31 years of service - Outside Clerk
Peter D. Greene 30 years of service - Night Service Man
i - V. Douglas Knorr 26 years of service - Lineman
- William E. Murphy 30 years of service - Customer Service Clerk
)
Barry R. Nice 32 years of service - Assistant Director of
! Operations -
j The Commission acknowledges with thanks the man
l g y years of dedicated
service provided by these employees and wishes them well in their -
retirement years.
The Commission's employees are its most valuable assets, and so to assist
with their personal and family needs, provides an Employee Assistance - -
Program. The Commission also encourages its employees in their efforts to
1 - enhance their skills through continued education. -
Many of the Commission's staff give service to the community by donating
their time and talents in support of organizations such as the United Way
and the Saint John Board of Trade. The Commission's staff also contribute
to the well being of the community through fund raising events like the
} annual "Rally of Hope" in support of health care in our local area.
Additional financial support for local charities comes in the form of payroll
deduction programs, as well as donations from the proceeds of casual dress
Fridays, a voluntary program that to date has raised nearly $11,700 for local
l charitable organizations. The Comm ssion is proud to support its
g P pP We Pot a0 ant.'
employees in all of these endeavors. - %%�.,y TOWER
�— iota s¢rvm9 4au:
l As a responsible member of our business community the Commission is
proud to be an active participant in both the University of New Brunswick's
aCo -op program and the New Brunswick Youth Apprenticeship Program. "Rally of Hope" Team - Saint John
Both programs offer valuable employment experience to the young people Energy's 1998 "Rally ofHope' team,
1 of our community while at the same time providing numerous benefits to
�- the sponsor employers.
The Commission thanks its employees for their support and sincere efforts
1 in improving all areas of the Commission's operations.
J
J
1
1
l _
1_�° _ 10
I rt of Management
The financial statements of The Power Commission of the City of Saint John are the responsibility of
management and have been approved by the Commission. They have been prepared in accordance with
generally accepted accounting principles as established in Canada. The financial statements have been prepared
within reasonable limits of materiality, incorporating management's best judgement regarding all necessary
estimates and all other data. These principles have been applied on a basis consistent with that of the preceding
year. The financial information presented elsewhere in the Annual Report is consistent with that in the financial
statements.
Management maintains a comprehensive system of internal controls including written policies and procedures
and an organizational structure that segregates duties to ensure the integrity and objectivity of the financial data.
These measures provide reasonable assurance that transactions are recorded and executed in compliance with
legislation and required authority, that assets are properly safeguarded and that reliable financial records are
maintained.
The responsibility of the external auditors, KPMG. is to express an independent, professional opinion on
whether the financial statements are fairly presented in accordance with generally accepted accounting
principles. The Auditor's reports outline the scope of their examination and their opinion.
On behalf of the management:
ti
14e .,4417 y -.
Richard A. Burpee - P. Eng.
General Manager
April 21, 1999
nerrgy 11
A.L. Furness - CMA
Manager of Finance & Administration
1
AUDITORS' REPORT TO THE COMMISSIONERS
- We have audited the balance sheet of The Power Commission of the City of Saint John as at
December 31, 1998 and the statements of operations, earnings retained and cash flows for the year
> then ended. These financial statements are the responsibility of the Commission's management. Our
responsibility is to express an opinion on these financial statements based on our audit.
)
1.
1 We conducted our audit in accordance with generally accepted auditing standards. Those standards
: require that we plan and perform an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial position
of the Commission as at December 31, 1998 and the results of its operations and the changes in its
financial position for the year then ended in accordance with generally accepted accounting principles.
)
1
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of the
Commission taken as a whole. The supplementary information included in the schedule of details of
revenue and the schedule of details of expenses is presented for purposes of additional analysis and
is not a required part of the basic financial statements. Such supplementary information has been
3 subjected to the auditing procedures applied in the audit of the basic financial statements and, in our
opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a
whole.
)
}
)
Chartered Accountants
)
Saint John, New Brunswick
)
February 12, 1999
)
-19ne 12
glance Sheet
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Balance Sheet
December 31, 1998, with comparative figures for 1997
1998 1997
Assets
Property, plant and equipment (note 2):
Land, buildings, plant and equipment $ 49,2142603 $ 45,298,291
Less accumulated depreciation 21,834,777 20,584,928
2773795826 24,713,363
Long -term assets:
Loans receivable 555,507 7595862
555,507 759,862
Current assets
Cash 334,898 -
Investments (note 3) 618,925 914,815
Accounts receivable (note 4) 6,240,064 75546,716
Accrued revenue receivable 3,221,555 31577,555
Goods and services tax recoverable 11017,574 15023,722
Inventories 1,330,652 13418,683
Prepaid expenses 114,448 152,027
12, 878,116 141633,518
Deferred pension costs (note 5) 4,250,144 3,1832644
$ 45,0635593 $ 43,2905387
s�,pdn
JEp q'W 13
1
Liabilities
Long -term debt (note 6)
Current liabilities
1998 1997
$ 5,881,981 $ 6,592,965
Bank indebtedness 1657940
Payable to the New Brunswick Power Corporation 75476,789 7,844,483
Accounts payable and accrued liabilities 21175,858 2,210,649
Current portion of long -term debt (note 6) 732,000 670 000
107384,647 10,891,072
Earnings retained and used for operations (note 7)
Reserve for contingencies 1,050,000 1,050,000
Reserve for indemnity insurance 600,000 600,000
Earnings retained, invested in assets 271146,965 24,156,350
289796,965 25,806,350
See accompanying notes to financial statements.
On behalf of the Board:
Z� z z Commissioner
General Manager
$ 45,063,593 $ 43,290,387
Mllfjohn
_ WW 14
1. Statement of Operations and Earnings Retained
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Statement of Operations and Earnings Retained
Year ended December 31, 1998, with comparative figures for 1997
1998 1997
Revenue $ 71,288,308 $ 72,631,681
Electrical energy purchased 599243,974 619612,368
12,044, 334 11,019,313
Expenses
Operating and maintenance 41088;920 31687,678
Customer service 21174,280 2,219,120
General and administrative 21648,471 27295,827
Interest on long -term debt 614,807 694,321
Utility and property taxes 593,741 5897377
10,120,219 9,486,323
Earnings from operations before net pension expense recovery 179247115 125327990
Net pension expense recovery 170667500 769,700
Net earnings 21990,615 2,302,690
Earnings retained and used for operations, beginning of
year 25,806,350 23,503,660
Earnings retained and used for operations, end of year $ 28,796,965 $ 25,8061350
See accompanying notes to financial statements.
Salm/aLa
ier9!Y 15
7
1
)
)
)
l
}
)
Statement of Cash Flows
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Statement of Cash Flows
Year ended December 31, 1998, with comparative figures for 1997
1998 1997
Cash flow from operating activities
Cash received from custon
Cash paid to suppliers and
Interest paid
Interest received
Sales taxes paid, net of in
iers $ 832782,468 $ 7825582237
employees (77,574,605) (74,4682683)
(6072991) (6872505)
469,353 507,635
ut credits (803,191) (1,541,744)
5,266,034 22367,940
Cash flows from investments:
Purchases of property, plant and equipment, net of
disposals (41609,642) (33300,110)
Proceeds from sale of investments 295,890 840,580
Loans receivable 204,355 (175998)
(471092397) (2,477,528)
Cash flows from financing activities:
Payments on long -term debt (655,800) (696,800)
Net increase (decrease) in cash 5007837 (806,388)
Cash (bank indebtedness), beginning of year (165,940) 640,448
Cash (bank indebtedness), end of year $ 3347897 $ (165,940)
See accompanying notes to financial statements
)
o es to Financial Statements
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Notes to Financial Statements
Year ended December 31, 1998
Commission biography:
The Power Commission of the City of Saint John is the principal supplier of electrical energy to
the residential, general, industrial, and municipal sectors of the City of Saint John. This electrical
energy is purchased from the New Brunswick Power Corporation. The Commission operates
under the name Saint John Energy.
1. Significant accounting policies:
(a) Property, plant and equipment:
Property,
plant
and equipment are stated at cost net of any recoveries.
Depreciation is
provided
using
the straight -line method at the following annual rates:
Asset Rate
Buildings 2.5%
Transmitting equipment 3.33% and 4%
Tools, working and office
equipment 20%
Rental equipment 15%
Automotive equipment 10 %, 15% and 16.67%
Computer equipment and software 33.33%
Certain transmitting equipment is retired from the accounts when fully depreciated.
(b) Inventories:
Inventories of merchandise, construction and maintenance supplies, are valued at average
cost.
(c) Revenue:
Billings to residential, general and industrial customers are rendered monthly on a cyclical
basis. Municipal street lighting is billed at the end of each month. Accrued revenue is
estimated and recorded in respect of the period from the last cycle billing date to the end of
the fiscal year.
JET VY 17
i
2. Property, plant and equipment:
1998 1997
Accumulated Net book Net book
Cost depreciation value value
Land, buildings and transmitting
equipment
$ 36,588,218
$ 16,2667911
$ 20,321,307
$ 19,709,922
Construction in progress
11000,339
-
1,000,339
617,319
Tools, working and office
equipment
1,187,063
802,317
384,746
348,810
Rental equipment
5,910,564
214687370
31442,194
2,0412430
Automotive equipment
2,1481107
1,4425185
705,922
4782749
Computer equipment and
software
570,208
5252538
44,670
75,944
Equipment available for use
1,8102104
3292456
11480,648
1,441,189
$ 492214,603 $ 211834,777 $ 27,3791826 $ 24,713,363
3. Investments:
The quoted market value of the investments is $ 745,821 as at December 31, 1998 ($1,0095692
in 1997).
4. Accounts receivable:
Customer accounts
Less allowance for doubtful accounts
1998 1997
$
5,9533470
$
61764,476
ZG7 Onn
07C nn�
,360 7,640,479
71,296 93,763
$ 6,240,064 $ 71546,716
,,jam„
Jay 18
5. Pension costs and obligations:
The Commission maintains a defined benefit pension plan which is available to all employees and
which provides pensions based on years of service. The plan is funded by employee
contributions of a fixed percentage of salaries and employer contributions for the balance
required to fund accrued pension benefits as determined by actuarial valuation.
A detailed actuarial report prepared as of January 1, 1997, and a less detailed review as of
December 31, 1997, indicate that the present value of the accrued pension benefits is
approximately $34,364,000 ($32,683,200 in 1997). Pension fund assets at fair market value are
approximately $48,386,200 ($47,822,000 in 1997).
Annual experience gains and
losses, and the excess of pension
fund assets at
December 31,
1988 over the accrued benefit
obligation as at that date, are being
amortized to income
over the
expected average remaining service life of the plan participants.
The resulting
recognition of
estimated pension surplus and
employer funding contributions have been reflected
in the balance
sheet as at deferred pension costs.
5.50 % -
7.50%
On February
5, 1998, the Fund made a payment
to the Commission
in the amount of $2,518,815.
These funds
were then distributed to the Pension
Plan members.
June 29, 1999
6. Long -term debt:
Long -term debt consists of amounts payable to The City of Saint John represented by serial
debentures payable by the City in annual principal instalments until December 20, 2005, bearing
interest and having final maturity dates as follows:
Interest
rate Maturity date 1998 1997
10.50% -10.75%
June 22, 1998
$ $
870,000
10.25 % -
10.87%
June 29, 1999
1,155,000
11290,000
10.25 % -
10.50%
November 22, 1999
1,153,000
1,288,000
5.50 % -
7.50%
December 23, 2003
17574,000
1,682,000
6.250 % -
7.87%
December 20, 2005
1,999,600
2,166,400
5.25% - 5.50%
August 25, 2003
759,000
-
62640,600 7,296,400
Less:
Unamortized bond discount 265619 33,435
Current portion of long -term debt 7325000 670,000
$ 51881,981 $ 6,5921965
The aggregate maturities of long -term debt for each of the five years subsequent to December
31, 1998 are as follows: 1999 - $7325000; 2000 - $834,000; 2001 - $8392000; 2002 - $844,000
and 2003 - $849,000.
It is expected that the Commission will refinance all of the above debt upon maturity. The
aggregate maturities of long -term debt for each of the five years have been adjusted to reflect this
refinancing.
JRnergg 19
7. Earnings retained:
Under the regulations of the Municipalities Act, the Commission is permitted to establish a
reserve fund with respect to the financing of capital assets. Transfers to such a fund in any one
year may not exceed 7% of gross revenue from the sale of electric power.
The Commission has complied with the 7% guideline in the current and all prior years.
8. Ice storm:
The Commission incurred damages to equipment as a result of an ice storm which occurred in
January 1998. The Commission has applied for funding of approximately $384,000 through the
Emergency Measures Organization. This contingent asset has not been reflected in these
financial statements.
9. Fair value of financial assets and financial liabilities:
The fair value of the Commission's financial assets and financial liabilities, except for investments
and long term debt, approximate their carrying value. The investments have an estimated fair
value equal to the quoted market value as disclosed in note 3. The long term debt, having a
carrying value of $6,613,980 (1997: $7,262,965) is estimated to have a fair value of $7,100,000
(1997: $7,900,000). Fair value has been calculated using the future cash flows (principal and
interest) of the actual outstanding debt instruments, discounted at estimated current market rates
available to the Commission for the same or similar instruments.
10. Related party transactions:
Included in revenue are amounts for energy sold to the City of Saint John and included in
expenses are services purchased from the City. These transactions are in the normal course of
operations and are measured at the exchange amount, which is the amount of consideration
established and agreed to by the related parties.
11. Uncertainty due to the Year 2000 issue:
The Year 2000 issue arises because many computerized systems use two digits rather than four
to identify a year. Date - sensitive systems may recognize the year 2000 as 1900 or some other
date, resulting in errors when information using year 2000 dates is processed. In addition, similar
problems may arise in some systems which use certain dates in 1999 to represent something
other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after
January 1, 2000, and if not addressed, the impact on operations and financial reporting may
range from minor errors to significant systems failure which could affect an entity's ability to
conduct normal business operations. It is not possible to be certain that all aspects of the Year
2000 Issue affecting the entity, including those related to the efforts of customers, suppliers, or
other third parties, will be fully resolved.
��, f1l"
JEnergy 20
evenues
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Schedule of Details of Revenue
Year ended December 31, 1998, with comparative figures for 1997
1998 1997
Lighting and power:
Residential service
$ 30,526,394
$ 327341,031
General service
329433,344
327418,277
Industrial service
43702,097
4,551,450
Municipal street lighting
13154,321
1,116,303
Area lighting
530,496
524,400
Water heater rentals
1,209,581
976,297
70,5562233
71,927,758
Other revenue:
Interest:
Cash
102,339
55,107
Special funds
83,164
146,508
Customer loans
47,515
53,879
Customer accounts
236,335
252,141
Connection charges
146,920
123,097
Sundry
115,802
73,191
732,075
7037923
$ 71,288,308 $ 72,6317681
lmJuh,.
1 ROW 21
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)
)
)
)
)
)
)
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)
)
,t
1
)
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)
)
THE POWER COMMISSION
OF THE CITY OF SAINT JOHN
Schedule of Details of Expenses
Year ended December 31, 1998, with comparative figures for 1997
General and administrative expenses:
1998
Salaries and wages
1997
Operating and maintenance expenses:
Office
320,383
207,612
Professional services
Salaries, wages and related benefits
$
1,821,348
$
12610,524
Contractors
298,795
200,297
Employee benefits
102,474
Vehicle
Payroll levies
1607008
160,914
180,949
Other equipment
107,566
127,437
92,987
101,665
Substations
52,556
553368
Poles
242946
24,384
Pole hardware
122,452
84,584
Conductors
53,238
367838
Line transformers and fixtures
21,791
70,491
Meters and devices
23,667
232297
Street lighting
28,518
24,534
Insurance
48,838
44,436
Depreciation
11317,173
1,226,950
Provision for disposal of contaminated oil
13,490
15,996
Obsolete inventory written off
5,853
30,000
Loss on disposal of equipment
67,308
557188
$
41088,920
$
37687,678
Customer service expenses:
Salaries and wages
$
11234,309
$
1,167,255
Meter reading
5,385
59704
Customer billing
246,763
232,478
Bad debts
180,912
288,871
Promotion of business
61575
31,000
Water heaters
345626
60,114
Depreciation
465,710
433,698
$
2,1747280
$
2,219,120
General and administrative expenses:
Salaries and wages
$ 9482855
$ 825,428
Office
320,383
207,612
Professional services
76,511
69,364
Building
308,600
2162020
Miscellaneous and general
298,795
261 ,1 34
Employee benefits
340,434
286,926
Payroll levies
1682143
160,914
Insurance
93,763
107,566
Depreciation
92,987
160,863
$ 2,648,471
$ 2,295,827
m,jo
1EP2e/W 22
1
31ossary of Terms
Distribution The process of moving electric energy at lower voltages from major
substations to customers.
kVA (kilovolt ampere) The total measurement of power consumed, both real
and reactive; 1,000 volt amperes.
kV (kilovolt) A unit of pressure, or push, of an electric current: 1,000 volts.
kilowatt Hour (kWh) A unit of bulk energy: 1,000 watt hours. (The measurement
generally used for billing residential customers.)
MVA (Mega Volt Ampere) The total measurement of power consumed, both
real and reactive; 1,000,000 volt amperes.
Substation Electrical facility where the voltage of the incoming and outgoing circuits
is changed and controlled.
Transformer Electromagnetic device for changing the voltage of alternating current
(AC) electricity.
HIPS High pressure sodium. A type of electric lamp used in street and area
lighting applications.
MV Mercury Vapor. A type of electric lamp used in street and area lighting
applications.
SevilJnhn
ne 23
Saint John
REV �
Our Mission
Provide the City of Saint John with prompt
and courteous service and contribute to the
community's social and environmental
objectives while delivering a safe and reliable
supply of power at the lowest cost possible.
Saint John Energy
239 Charlotte Street Postal Address:
Saint John, New Brunswick, Canada P.O. Box 850
Voice - (506)658 -5252 Fax - (506)65&0868 Saint John, N.B. E21- 4C7
www.sjenergy.com
06 -07 -9S 07:14 ID= P.01
Mary Mumford
Common Clerk
City of Saint John
P.O. Box 197
Saint John New Brunswick
E2L 4L I
To the attention of
Loyalist Days Inc.
Heritage Celebration
107 Germain ,Street
R0.Bm 6135, Sin. 'A7
Saint John, N. l., E2L 4R6
Tel: (506)634 -8123 Far(506)634 -8770
E -mail: loyalist @nbmet. nb. ca
Your Worship Mayor Shirley McAlary and City Council Members.
June 5, 1999
The Loyaljst Heritage Festival formally known as Loyalist Days Heritage Celebration shall
be celebrated from Sunday, July I I, 1999 to Saturday, July 17, 1999 in the City of Saint Jobn,
New Brunswick. We are writing to request permission to make a presentation to Open session on
Monday, June I4, 1999. Our representative will be Mr. George Teed who shall speak on our
behalf
Mr. George Teed will be informing Your Worship and City Council Members of our
Festival plans as well as formally requesting f nancial .assistance.
YOU s Truly,
\ James Anderson
President
June 10, 1999
The Common Council
City of Saint John
Your Worship & Councillors:
`list gar•
nol Gevrnain St.
9P.0, TOx -6155, Station A
Saint 3ohit,, q ,E ,, CE j�,&
e` ei +(5o61534�81Z3 37ax ,+(506*34'-&710-
tE—mai[: root4ist@n6net.nb:ea
The purpose of our request to appear before you is to acquaint you with the fact that Loyalist Days Inc. is
planning to again celebrate the Loyalist founding of our City and Province by continuing the festival which
has become part of our tradition over the past thirty years.
We have decided- to' avoid the- continuing confnrsiorr with the- Provincial Loyalist Day on May 18' by
changing the name of the celebration to "Loyalist Heritage Festival'. The plan is that it will be a fully active
program of seven days of events, running- fi-om- July II`s tor I7'. We have already developed- a major
program of activities.
We are approaching council with a request for your active support in this festival by way of assistance in
publicity and of course financial. The latter item, we realize, may be a bit of a problem, but in order to make
this a somewhat easier request for council to consider, we are asking that the council sponsor a full page
add of the program at an estimated cost of $3, 000.00 and any other form of support. It is important to
show the public that the City Council supports this now historic festival. This will encourage others to
sponsor events or otherwise support our program for the enjoyment of our citizens and visitors.
We would
point out that the
work in preparing and executing this program
is being done completely by
volunteers
and involves many
hours
and days of work and planning.
In closing, we ask your favourable consideration of our requests for support.
Yours truly,
Victoria Netten
Assistant Secretary
LOYALIST HERITAGE FESTIVAL
1
#tar
July 11-17 1999
DRAFT P"GR4MHE
Sunday, July 11
AM Flag Raising
Church Services
Wreath Laying at Ludlow's Grave
Joy Boyce's Flea Market
Bingo
Loyalist Heritage Festival Auction by Al Auctioneers
Noon Opening Ceremonies (Loyalist Plaza)
Re- enactment of Loyalist Landing
PM House & Garden Tour of Loyalist Houses
Loyalist Heritage Festival Singing Tour
Iron Maidpn Concert (Harbour Station)
Monday, July 12 - Aboriginal Day
AM Flag Raising
Pancake Breakfast (Fort Howe)
PM Loyalist Heritage Festival Auction by Tim Issac's
Court of Pie Powder (City Market)
Presentation of Deputy Market Clerk Certificates (City Market)
Imperial Theatre Tours
Presentation to City Council of Miniaturized Paintings of Historic Buildings
Bonfire - Fort Howe
Tuesday, July 13 - Acadian/Francophone Day
AM Flag Raising
Pancake Breakfast (Fort Howe)
PM KV Players (King's Square)
Court of Pie Powder (City Market)
Presentation of Deputy Market Clerk Certificates (City Market)
Imperial Theatre Tours
Loyalist Heritage Festival Scavenger Hunt
q02ak Dad qnc.
107 Germain St.,
T.0, 'Box 6155, Station A Saint 3okn, rjj., CE29g
@e1.(5o6)634 -8123 3�ax:(5o6)634-8710
CE -mail: "artst@i nbnet.n6.ca
Wednesday, July 14 - Older Person's Day
AM Flag Raising
Pancake Breakfast (Fort Howie)
Loyalist Homemade Bread & Jam Sale by United Empire Loyalist League
Lion's Bingo
PM Court of Pie Powder (City Market)
Presentation of Deputy Market Clerk Certificates (City Market)
Imperial Theatre Tours
Mayor's Tea (Loyalist House)
Visit to Oldest Citizen
Grandparent /Grandchild Walk (Rockwood Park)
Grandparent/Grandchild Visit to the Children's Playground
Limerick Contest (City Pubs)
Thursday, July 15 - United Kingdom Day
AM Flag Raising
Pancake Breakfast (Fort Howe)
PM KV Players (King's Square)
Court of Pie Powder (City Market)
Presentation of Deputy Market Clerk Certificates (City Market)
Imperial Theatre Tours
Loyalist Heritage Singing Tour
Ghost Walk
Friday, July 16 - Multicultural Day
AM Flag Raisin
Pancake Breakfast
PM Court of Pie Powder
Loyalist Heritage Festival Walking Tour of Mount Pleasant
Loyalist Heritage Festival Pub Crawl
Saturday, July 17 - Family Day
AM Farmer's Market
Kid's Events (McAllister Place)
Dog Show
Antique Car Show
Kite Flying
PM The People's Parade (Marching groups and floats)
Closing CFremonies
EVENTS IN PLANNING
Fish Chowder Supper (Carelton Kirk) Loyalist Egg Painting Contest (Baleman's - City Market)
Grandparent/Grandehild Ice Cream Challenge Cherry Brook Zoo Grandparent/Grandchild Day
Theme Lunch Specials at Local Restaurants Loyalist Heritage Festival Beer Garden at Casey's
Loyalist Man Sidewalk Chalk Drawing Competition (proposed every day)
a
,9llagur'0 Office
June 9, 1999
MITI
�ttixtf Jbi1kC, �- �-
OPEN SESSION OF COUNCIL
Deputy Mayor Chase and
Members of Common Council
P. O. Box 1971
Saint John, New Brunswick
E2L 4L 1
Deputy Mayor and Councillors:
Presentations to be made at Open Session of Council on June 14, 1999:
♦ Saint John Salvage Corp. — Long Service Medals
♦ Environment Week Awards
Yours sincerely,
l�
Shirley A. McAlary
MAYOR
SM/meg
P. O. BOX 1971, SAINT JOHN, NEW BRUNSWICK, CANADA E21- 4L1 • (506) 658 -2912
(Mite of Saint 104n, &N, P.
June 7, 1999
Her Worship Mayor Shirley A. McAlary
And Members of Common Council
Your Worship and Members of Council:
RE: City of Saint John Environment Committee
Essay and Poster Contest — District 8
The City of Saint John Environment Committee is pleased to provide you
with a list of the winners of the 1999 Essay and Poster Contest for
students in District 8 Elementary Schools. Students in Kindergarten to
Grade 4 were asked to submit posters using the theme " Don't Waste
Your Garbage: Recycle'. Students in grade five were asked to write an
essay on the same topic. The Committee members would be honoured if
you would present the winners with their Certificates of Recognition and
prizes at the Council meeting on Monday, June 14"'. The list of the prize
winners is attached.
A total of 210 entries were received and a Certificate of Recognition will
be forwarded to the schools to be passed on to all students who submitted
entries. The schools which participated in the contest were Princess
Elizabeth, Forest Hills, Lakewood Heights, Island View School, and
Loch Lomond School.
Respectfully submitted,
.� V�
Secretary,
Saint John Environment Committee
attachment
KINDERGARTEN -POSTER CONTEST
$25.00
BRITTANY
PRINCESS
GOODINE
ELIZABETH
$15.00
MICHELE
PRINCESS
CROUSE
ELIZABETH
$10000
NIKOLAUS
PRINCESS
MCKINNON
ELIZABETH
GRADE ONE — POSTER CONTEST
$25.00
KYLE
FOREST HLLS
$25.00
MARSDEN
ELIZABETH
$15.00
DONALD
FOREST HILLS
$15.00
THOMPSON
ELIZABETH
$10000
COURTNEY
LAKEWOOD
DAVIDSON
HEIGHTS
GRADE TWO - POSTER CONTEST
$25.00
AMANDA
PRINCESS
McKILLOP
ELIZABETH
$15.00
JON SALMON
PRINCESS
ELIZABETH
$10000
DAVID LUCK
PRINCESS
ELIZABETH
GRADE THREE — POSTER CONTEST
$25.00
LEVI
PRINCESS
ELLINGWOOD
ELIZABETH
$15.00
MARY JANE
ISLAND VIEW
McAFEE
HEIGHTS
$10000
GREGORY
LOCH LOMOND
COLLINGS
SCHOOL
GRADE FOUR - POSTER CONTEST
$25.00
SARAH
PRINCESS
BEVERIDGE &
ELIZABETH
GEORGINA
SCHOOL
TELMAN
$15A0
BEN SALMON
PRINCESS
ELIZABETH
SCHOOL
$10000
KATIE
PRINCESS
HENDERSON &
ELIZABETH
MEGAN
SCHOOL
HENIiERSON
ESSAY CONTEST - GRADE FIVE
$25.00
LACEY
PRINCESS
ELLINGWOOD
ELIZABETH
$15.00
JOREL BOYCE
PRINCESS
ELIZABETH
$10000
JESSICA RHYNARD
PRINCESS
ELIZABETH
Cfflagnr's fOfftce
Min,
PROCLAMATION
J�aint Jn4n,X_ ?_
WHEREAS: the City of Saint John has more than 300 licensed Amateur Radio
operators who have demonstrated their value in public assistance,
by providing emergency radio communications; and
WHEREAS: these Amateur Radio operators donate these services free of charge
to the City, in the interest of the citizens of the City as well as the
world; and
WHEREAS: these Amateur Radio operators are on alert for any emergency,
local or world -wide, and practice their communication skills
during the American Radio Relay league, Inc.'s Field Day
exercise; and
WHEREAS: this year's Amateur Radio Field Day will take place on June 26 -27,
1999.
NOW THEREFORE: I, Shirley A. McAlary, Mayor of
the City of Saint John, do hereby proclaim t week of Ju 21 -2 , 199 "Amateur
Radio Week" in the City of Saint John.
IN WITNESS WHEREOF I have set my hand and caused the seal of the Mayoralty of
the City of Saint John to be affixed hereto.
P. O. BOX 1971, SAINT JOHN, NEW BRUNSWICK, CANADA E2L 4L1 • (506) 6582912
Cfilagar's fl�ffice
O
'gaint 104n, N_ P.
PROCLAMATION
WHEREAS: the world leaders gather in Cologne, Germany June 18th to 20tn,
1999; and
WHEREAS: the petition calling for the cancellation of the debts of the highly
indebted poor countries of the Third World will be presented to the
leaders at that time; and
WHEREAS: the week of June 14 — 215 1999 has been identified as GLOBAL
WEEK FOR ACTION OF DEBT.
NOW THEREFORE: I. Shirley A. McAlary, Mayor of
the City of Saint John, do hereby proclaim the eek of Jun 4 -21, 1999 "GLOBAL
WEEK FOR ACTION OFDEBT" in the City of Saint John.
IN WITNESS WHEREOF I have set my hand and caused the seal of the Mayoralty of
the City of Saint John to be affixed hereto.
P. O. BOX 1971, SAINT JOHN, NEW BRUNSWICK, CANADA E21- 4L1 . (506) 6582912
aitg of J�ttinf 304n, �K. P.
May 28, 1999
Mayor Shirley A. McAlary
8a' Floor, City Hall
Your Worship:
Re: City of Saint John Environment Committee Annual Award and
Poster and Essay Contest for District Eight Elementary Schools
The members of the Saint John Environment Committee would be honoured if you
would make presentations to the winner of the Annual Environment Award and the
student winners of the Essay and Poster Contest during Council's meeting on June 14,
1999.
Mrs. Jeanne MacDonald, the Committee's selection to receive the 1999 City of Saint
John Environment Award was nominated for her personal commitment to preserving
the environment and for her involvement in local community environmental efforts.
Yours truly,
Joan Thorne,
Secretary .
CITY OF SAINT JOHN ENVIRONMENT COMMITTEE
v Copy: Mary L. Munford,
Common Clerk
City Hall
15 Market Square
OPEN SESSION
June 9, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Councillors:
P.O. Box 1971
Saint John
New Brunswick
Canada E21, 41,1
;4t, R
City of Saint John
In the past few weeks, I have had conversations with many people along
Greenhead Road. Last week, I spoke to another person on that city
street, and she informed me that the same sidewalks that are on
Greenhead Road now, the broken and cracked asphalt sidewalks, are a
menace to the elderly people still living on that road. She informed me
that those sidewalks are the same ones that existed when she moved to
the Greenhead Road forty -five years ago.
It is clear also that the Kingsville Road, Milford Road, Russell Hill Road,
Dwyer Road and Church Avenue have all been re -done with concrete
curbs and sidewalks and the people of the Greenhead Road feel,
understandably, a little left out. This woman further informed me that nine
years ago they were informed they were on a list, a list which to this day
has not brought their number any closer to the top.
Could we please, make an allocation from the capital works budget to do
Greenhead Road ahead of some of the other projects that have less
severe consequences for the citizens.
Chase
r Mayor
DC /jaf
bmitted,
City Hall P.O. Box 1971
15 Market Square Saint John
J New Brunswick
Canada E21, 4L1
OPEN SESSION
June 9, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Councillors:
r
City of Saint John
I would like to propose a motion that we extend our thanks and best
wishes to the outgoing MLA's from the Saint John area, with whom we
have been privileged to work with over these past several years; and that
we offer them our best wishes for the future recognizing the value of their
public service to their community.
I also propose that we, by way of letter, extend our congratulations to the
new MLA's - elect for the region and offer our encouragement to make
their job of supporting Saint John and enhancing the social and economic
health of Saint John easier in the months yet to come.
Respectf I submitted,
ek C as
Deputy Mayor
DC /jaf
June 10, 1999
Your Worship and Fellow Members of Council:
On various occasions, during my present term as a councillor, I have heard
concern over tracking the resolutions passed by council of which have been initiated by
any one individual Councillor. This is a particular concern to me.
I propose a simple and easy to method of tracking such resolutions. Please find
attached to this letter, a spread sheet prepared on a computer program. This spread sheet
lists, describes and tracks councillor requests. The data base, once established can easily
be added to and updated.
I suggest this would be a good working tool for both councillors and staff. It
would provide a reference for staff as to what issue may be outstanding and also as a
record to councillors to what information they requested or issue they may have
addressed and the denouement of such information and issues.
I only propose this for councillor requests only (including a request from any
councillor and passed as a resolution that may stem from any agenda item). Although the
council minutes provide a record of all council resolutions, this proposed method of
tracking would provide an easily and fast reference for resolutions specific to councillor
requests. I would recommend that the common clerks office adopt this method in
addition to present recording procedures.
Regards
ncillor Stephen Chase
NT JOHN COMMON COUNCIL - RECORD OF COUNCILLOR REQUESTS 1999
Number of times which council meets in open session
of Tucker Park / need for improvements
TE MOTION
1999 , Council will meet in open
;session every second Monday until
17- May -99 further notice.
31- May -99' Refer to staff for report
MOVED BY
Councillor Titus passed
F]
completed
Councillor Ball passed ,pending
Need for portable toilets in ball fields 31- May -99. Refer to staff for report Councillor Ball passed pending
Removing parking meters fees for Saturdays 00- April -99 ! Refer to Parking Commision for report I'ICouncillor Titus I passed -- pending
-I
I i I
i
REPORT TO COMMON COUNCIL
OPEN SESSION
M &C99 -208
June 9, 1999
Her Worship Shirley McAlary
and Members of Common Council
Your Worship and Councillors:
SUBJECT
Availability of Funding — Glen Falls Home Owners
BACKGROUND
ch
City of Saint John
At its meeting of May 3, 1999, Council referred correspondence from Mr.
Mervyn Neill of 114 Glen Road to the City Manager. Mr. Neill's letter
expressed concern regarding the availability of funding to homeowners in
Glen Falls.
ANALYSIS
Mr. Neill purchased his home at 114 Glen Road approximately two years
ago. The house is a wood frame, single storey structure with a full
basement; most of which is below grade. Mr. Neill has indicated that
water has entered his basement a number of times in the past two years.
In January and again in March of 1999 the Fire Department responded to
flooding problems at this location and have pumped out the basement.
Mr. Neill's concerns are as follows:
• The residents of Glen Falls have been neglected by the City.
Monies are available for new construction (HIP grant) but not for
existing homes.
• The New Brunswick Housing Corporation discriminates against the
residents of Glen Falls by not providing funding to repair flood
damaged homes.
- 2 -
The sewage system is overworked resulting in sewerage going in
to his basement.
• The cost of raising Mr. Neill's house and making necessary repairs
is estimated to be $35,000.
Mr. Neill's home is located in a particularly low -lying area of Glen Falls.
This, in conjunction with having a full 8 -foot basement, results in the
elevation of his basement floor being lower than the level of the water in
Marsh Creek, particularly during periods of peak flows. When water
enters the basement, the only way to remove it is with high yield pumps.
There is only one practical solution to this problem. The house could be
raised and the basement space backfilled, leaving only a ventilated crawl
space. Mr. Neill agrees with this approach but has indicated that he is
unable to finance this work at this time. Mr. Neill suggested that monies
received by the City from the sale of compensatory storage could be
earmarked for the repair of residential properties in Glen Falls.
The Building Inspector, in response to Mr. Neill's concerns, had
discussions with staff of N. B. Housing, regarding the availability of grants
and structured loans. Although there is no program specific to Glen Falls,
the property owners in this area are evaluated against the same eligibility
criteria as in other parts of the Province. N. B. Housing advises that
funding eligibility is determined by the applicants income level, the nature
of the necessary repairs (cosmetic repairs do not qualify), and the
resultant value of the home after repairs have been made. Further,
funding is not normally advanced in situations where the repairs are likely
to be short lived (i.e. repairs to a roof where the walls or foundation is
deteriorated).
N. B. Housing would not likely provide funding to Mr. Neill unless it could
be shown that the repairs were both needed and of a permanent nature.
Simply repairing the existing damage and running the risk of future water
damage would not be considered to be a prudent expenditure of N. B.
Housing funding.
At the time this report was prepared, Mr. Neill had not made formal
application to N. B. Housing for assistance.
With respect to storm water management on the street, Council at its
meeting of December 14, 1998, approved a capital water and sewer
construction project on Glen Road, which would replace the existing 24-
inch storm line with a new 30 -inch line. It is expected that this new sewer
-3-
line will improve street drainage considerably. However, staff has
informed Mr. Neill that during flood events, the capacity and efficiency of
the new storm line will be governed by the elevation of the water in the
Marsh Creek. Mr. Neill's basement will still take in water during flood
events.
Mr. Neill was also briefed on all the flood abatement initiatives currently
being pursued by the City and the N. B. D. O. T.
RECOMMENDATION
Your City Manager recommends that this report be received and filed.
Respectfully submitted,
Wm. Edwards, P. Eng.
J /Pa0b MacKinnon,,?. Eng.
& Deelooment Services
Terrence Totten, CA
City Manager
WE /pmc
REPORT TO COMMON COUNCIL
May 27, 1999
M&C -99- 203
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Members of Council,
SUBJECT:
BACKGROUND
City of Saint John
The City received a letter from Property Maintenance Ltd., which
manages the common areas of Candlewood Lane, requesting parking be
restricted on both sides of Candlewood Lane. This matter was
considered at the May 25th meeting of Council and referred back to staff
for a recommendation on one -sided parking.
ANALYSIS
Candlewood Lane is a one way street off University Avenue running in
an easterly direction for 0.378 km and is 6.7 metres wide. Under the
Traffic By -Law there are no parking restrictions.
The Transportation Association of Canada (TAC) standard for a one -way
street is at least one 3 -metre wide travel lane with an additional 2.4
metres for each lane of parking for a total of 5.4 metres for parking on
one side. Candlewood Lane is 6.7 metres wide, allowing parking on one
side. The request from Property Maintenance Ltd. is to ban parking on
both sides.
If parking is to be permitted on one side only, staff recommends that
parking be restricted on the north side of Candlewood Lane. Section
194 (1) of the Motor Vehicle Act states: "Subject to subsections (2) and
(4), no person shall stop or park a vehicle, or leave a vehicle standing
upon a highway other than on the right hand side of the highway and with
the right -hand wheels of the vehicle parallel to and within fifty centimetres
of the curb or outer edge of the shoulder". With traffic moving from west
to east on this one -way street, parking would be permitted on the south
side.
/�V
AV
M&C -99 -203
Parking on Candlewood Lane
May 27, 1999
Page 2
INPUT FROM OTHER SOURCES
The Board of Property Maintenance Ltd., for Candlewood Lane, had
requested that parking be restricted on both sides. A number of calls
were received from individual residents requesting that parking be
restricted on one side only.
FINANCIAL IMPLICATIONS
The additional signage necessary can be absorbed within existing
budgets.
C4 X414) 0 10 k • : 11C•7k1
It is recommended that the following amendment to the Traffic By -Law
receive first and second reading and further that it be referred to the
Legal Department for appropriate action.
TRAFFIC BY -LAW
ADD TO SCHEDULE "B" - NO PARKING ANYTIME
STREET LIMITS SIDE
Candlewood Lane Entire Length North
submitted,
Terrence L. Totten, C.A.
City Manager
perations
�k . REPORT TO COMMON COUNCIL
M & C 99- 202
May 26, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Members of Council,
SUBJECT:
LOADING ZONE - UNION STREET
BACKGROUND
City of Saint John
The City has received a request from a number of merchants on
Union Street between Germain Street and Charlotte Street for a
parking meter space. The location is currently designated as a
loading zone under the Traffic By -Law.
ANALYSIS
The space has been used alternatively as a loading zone and a
parking space. Conflicting requests have been received as to its
designation. In order to determine the opinion of all the merchants
on Union Street between Germain Street and Charlotte Street, a
survey asked them whether they would like to see a loading zone or
a parking meter space at this particular location. The results indicate
that the majority of the businesses in that area favour a parking
meter space on the street in order to better service their customers.
Only one merchant on the south side of the street wants the loading
zoned retained.
At the present time there are two other loading zones in the area.
One is located on the corner of Dorchester Street and Union Street
and the other is located on the corner of Coburg Street and Union
Street.
M &C -99 -202
Loading Zone - Union Street
Page 2
ANALYSIS - Cont'd.
The site in question is located on the south side of Union Street
across from Dorchester Street. Under the City's Parking Meter
By -Law, commercial vehicles have the right to park at a parking
meter for up to fifteen minutes provided they are actively engaging in
loading and unloading.
INPUT ,FROM OTHER SOURCES
The Saint John Parking Commission supports the recommendation.
Their survey of the merchants is attached.
RECOMMENDATION
It is recommended that the following amendment to the Traffic
By -Law receive first and second reading and further that it be
referred to the Legal Department for appropriate action.
TRAFFIC BY -LAW
Delete from Schedule "P"- Loading Zones
Union Street South Side Commencing at a point
39 metres west of Charlotte
Street and extending 6 metres
westerly.
Terrence L. Totten, C.A.
City Manager
aerations
PARKING SURVEY OF BUSINESSES ON UNION STREET
FOR PROPOSED PARKING CHANGES FROM A
LOADING ZONE SPACE TO A PARKING METER SPACE
NAME
PARKING
METER
LOADING
ZONE
Lo alist City Coins
Yes
-
Four Corners Framing & Gifts
Yes
-
Union Street Bingo
No Response
No Response
Acadian Stained Glass
Yes
-
Buried'Treasures
-
Yes **
Kitchen Craft Used Appliances
Yes
-
Permanent Choice
Yes
-
Tobin's Tobacco Shop-
-
Dad & Lad's Barber Shop
Yes
-
Design Freedom Hair Styling
Yes
-
Paul's Place
Yes
-
Rescue Centre
Yes
-
The Second ShopYes
-
Bill's Used Furniture
-
Yes*
Central Denture
Yes
Acropolis Deli
-
Yes*
The Second Shop
Yes
I -
Wizard's Tattoo
I Yes I
-
Both of
these businesses
have close
access to a loading zone on
Coburg
Street (Corner of
Union and
Coburg Streets)
** Closest loading zone for this business is on Dorchester Street.
Buried Treasures is located on the south side of Union Street in
the middle of the block between Union Street and Dorchester
Street.
REPORT TO COMMON COUNCIL
OPEN SESSION
M &C -99 -212
May 14, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Housing Incentive Program
Application HIP -90 & HIP -91
ANALYSIS:
MR
City of Saint John
There have been 89 earlier applications, for a total of 702 units, previously approved for the
Housing Incentive Program. The potential assessment increase will be over $66.5 million when
all of the developments are completed. The following additional applications have been
received.
Applicant Location # and Type Estimated
of Unit Grant
#90 Mike Cavanagh Cameron Court 12 units $1209000
Homes (off Somerset Street) townhouses
491 S & A Holding Marlin Drive and 16 units $160,000
Limited Daniel Avenue one family
These applications will result in 28 houses being established over the next two years. The total
increase in assessment is estimated to be over $3.5 million.
1. Strategic Plan Conformity/Existing City Policy
The developments meet the criteria of the program as approved by Common Council on
April 21, 1996.
Report to Common Council
May 14, 1999
Page 2.
2. Input from Other Sources
Estimates of construction have been reviewed and reflect the proposed
building.
RECOMMENDATION:
It is recommended that Common Council approve the Housing Incentive Program
application for:
HIP# 90 Mike Cavanagh Homes for an estimated grant of $120,000.
HIP# 91 S & A Holding Limited for an estimated grant of $160,000
Respectfully submitted,
f�4 w
>im R. Baird, MCIP
Manager
Comm ity Planning
�/1.� ytfil�� �C'y
Terrence Totten, CA
City Manager
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H.I.P.# 90 Subject Site:
Address: Cameron Court
Map Number: 05N -88NE
Date: June 10, 1999 Scale: N.T.S.
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H. I. P.# 91 I Subject Site:
Address: Marlin Drive and Daniel Avenue
Map Number: 07N — 60SE
Date: June 11, 1999 Scale: N.T.S.
NBGIC Number (s):
55004063
55002091
REPORT TO COMMON COUNCIL
OPEN SESSION
M &C -99 -204
City of Saint John
June 10, 1999
Her Worship Mayor Shirley McAlary and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Request for Placement of a Mini -Home
3396 Loch Lomond Road
INTRODUCTION:
The Municipalities Act enables Common Council to include a provision in its
Mobile Home Parks By -law in order to permit individual mobile homes, on a
temporary basis not to exceed one (1) year, on properties that normally would not
permit such structures due to their zoning designations.
While previous Councils have debated this practice, the exercising of this
authority has continued. It has been Common Council's practice to consider these
requests on a compassionate basis. Previous applications have involved the health
of a family member, economic hardship, or a temporary approval so that a
conventional home could be constructed in the future. Renewals have been
granted in a number of cases allowing the mobile home to remain for many years.
ANALYSIS:
An application has been received from landowner of the subject property to place
a mini -home on the large parcel of land. The landowner's elderly parents would
reside in the mini -home, which would be situated approximately 107 metres (350
feet) from Loch Lomond Road. The applicant has indicated that the mini -home
would be removed when his parents no longer need it. Hopefully, this would not
occur for about ten (10) or more years.
Report to Common Council Page 2
June 10, 1999
The landowner has also indicated that the mini -home site would be screened by
tall trees and not be readily visible from neighbouring properties along Loch
Lomond Road. A long driveway access from the road would be constructed to
the mini -home, and a separate well and septic disposal system would be installed.
The area is zoned "RS -1" One and Two Family Suburban Residential. The
Zoning By -law does not permit the placement of mobile homes (mini- homes) in
this area. However, as mentioned, Common Council does have the authority to
allow the mini -home for a temporary period.
N.B. Department of Public Health Services has indicated that the site can be
modified and made suitable for the installation of on -site facilities. Public utilities
are available from existing overhead facilities. Access would be provided by the
construction of a long driveway from Loch Lomond Road. Additional vehicular
access is also available from Cooks Lake Road to the south.
The Fire Department has been made aware of this application, and has no
objection provided the driveway is properly constructed. Engineering and
Building and Technical Services have no objection to this proposal.
The Mobile Home Parks By -law does not require any public notification for this
type of application. Since it has not been the practice of Common Council to seek
public participation, no letters have been sent to surrounding property owners
regarding this matter.
Strategic Plan Conformity/Existing City Policy
The Goals of Saint John indicate that a variety of housing types be
provided to meet the needs of all Saint Johners. The Municipal
Development Plan policies indicate that mobile homes (mini - homes) are
one of a variety of housing types that have a role in providing residential
accommodation in Saint John. They, like other forms of housing, should
be located in a manner that creates a compatible residential environment.
2. Input from Other Sources
N.B. Department of Public Health Services has received an application
from the landowner for the installation of on -site facilities for the
proposed mini -home. Based on the large area of the subject property, and
an initial inspection, the site can be modified and made suitable for the
installation of a septic disposal system.
Fire Department has indicated that the region is beyond the hydrant area
and water for fire fighting purposes is via tanker truck. Given the length
Report to Common Council
June 10, 1999
1,
of the proposed driveway, there will be a requirement for a turnaround
facility capable of handling the expected weight of fire fighting vehicles at
or near the proposed mini -home.
Saint John Energy has indicated that adequate overhead facilities are
available in the area. Any necessary easements for service delivery can be
negotiated with the landowner when service is requested.
NBTel has indicated that service would have to be extended to the
proposed site. A distance over 90 metres (295 feet) from existing service
will result in a cost to the landowner. Details can be discussed with the
applicant when service is requested.
Engineering has no objection to this proposal.
Building and Technical Services has no objection to this application.
Financial Implications
N/A
RECOMMENDATION:
If Common Council so wishes, pursuant to the Mobile Home Parks By -law,
permit a mini -home to be situated on the large property at 3396 Loch Lomond
Road for a temporary period of one (1) year.
fully submitted,
R. Bpird, MCIP
iagCommunity
Terrence Totten, C.A.
City Manager
MO/
laude MacKinnon, P.Eng.
Commissioner
COMMUNITY PLANNING
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NBGIC Number (s):
Subject Site: 00330126
Address: 3396 Loch Lomond Road
Map Number. 07P -C1
Date: May 20, 1999 Scale: N.T.S.
REPORT TO COMMON COUNCIL
M &C 99 - 200
June 14, 1999
Her Worship Mayor Shirley McAlary
And Members of Common Council:
Your Worship and Councillors:
SUBJECT:
Supply of Portable Toilets to Playing Fields
BACKGROUND:
r4a
City of Saint john
At the last meeting of Common Council, staff was asked to provide information on the costs
associated with supplying portable toilets at fields utilized by youth. Information was also
requested on the schedule of usage, the number of fields, and the users (children or adults).
The only sports fields equipped with permanent toilets and washrooms are the primary fields
located at Shamrock Park, Memorial Field, and Forest Hills. Allison Grounds is considered a
primary field and has traditionally been supplied with a portable toilet.
In past years, staff has received a number of requests from various groups for the City to provide
toilet facilities at other fields. The City has supplied portable washrooms from time to time for
special events and even for seasonal use, usually with some degree of cost sharing between the
parties. However, the City has never provided portable washrooms at all fields.
ANALYSIS
There are thirty-two fields booked for Baseball, Softball, Slo- Pitch, etc., fourteen of which have
toilet facilities, these being the fields at: Shamrock Park; Memorial Field; Forest Hills and Allison
Grounds. The remaining eighteen fields do not have toilet facilities. Fourteen of these fields are
primarily used by minor groups, and four primarily by adult groups.
On average the "ball' season generally runs from mid -May to mid - September (four months). Due
to favorable weather conditions this year some fields were opened earlier. There is about three
months remaining in the 1999 season. Attached for the information of Council is a listing of all
scheduled fields and booking which indicate the user groups. The fields highlighted in bold print
do not have toilet facilities.
FINANCIAL IMPLICATIONS
The cost of each portable toilet is $75.00 per month which includes one weekly servicing. Each
additional servicing costs $35.00. Normally one servicing per week is sufficient, but during
tournaments additional servicing is required.
Staff recommends that if the City is going to increase the level of service it provides to the
secondary fields by providing portable toilets (seasonally), that all secondary fields programmed
by the City receive the same level of service. It is difficult to choose which fields will be serviced
and which ones will not. Staff sees three alternatives.
Alternatives:
1) No change from present practice. No additional cost.
2) Provide toilet service at the fields used by youth groups only.
Cost: (14 fields X $75.00 X 3 months X 1.15 HST = $3623.00).
3) Provide toilet service to 18 fields used by youth and adults.
Cost: (18 fields X $75.00 X 3 months x 1.15 HST = $4,658.00)
These estimates do not cover the cost of additional servicing for tournaments or special events.
There are no funds specifically budgeted for this service in the Community Services Department
Budget. Staff is supportive of complying with this request and supports alternative #3, as it will
provide a better service to all users. Also there has been a growing demand for this service from
adult leagues as the number of mixed and female teams increases.
Providing this increase in service in 1999, may mean a small over expenditure in the operating
budget. In future years, however, the additional cost could be offset by increasing field rental
fees to the adult users. Staff are preparing a report on fee schedules for sport fields for 2000
which will recommend to Common Council increased rates for adult users.
RECOMMENDATIONS
It is recommended that Common Council direct staff to provide portable toilet facilities on a
seasonal basis at the 18 fields which do not have toilet facilities, as identified in the attachment to
this report.
Respectfully submitted,
Bernie Morrison, Director
Recreation & Parks ision
i I 1 P x�
City Manager
1999 PERMANENT FIELD BOOKING WEEK:
WEST
FIELD
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Memorial Baseball
BUC. ALPINES
JR. ALPINES
EXPOS
SR. ALPINES
ANGELS
AQ 7 - 11 PM
6 -11 PM
6 -11 PM
6 PM - 12 AM
6 PM - 12 AM
6 PM - 12 AM
Memorial Softball
ORTHODOX
ORTHODOX
MOOSEHEAD 6 -7:30 PM
SJ SLO
SJ SLO
WHISTLE SHOP 12 -5PM
6 PM - 12 AM
6 PM - 12 AM
METRO 7:30PM - 12 AM
6 PM - 9 PM
6 PM - 12 AM
LABATT 6 PM - 12 AM
Barnhill
LMBA 5 PM -
LMBA 5 PM -
LMBA 5 PM - DARK
LMBA 5 PM -
LMBA 5 PM -
LMBA 9 - 5 PM
LMBA 9 - 5 PM
DARK
DARK
DARK
DARK
St. Rose
LMBA SPM - DARK
LMBA SPM -
LMBA 5PM - DARK
LMBA 5PM - DARK
LMBA SPM -
LMBA 9 - 5 PM
LMBA 9 - 5PM
DARK
DARK
Havelock
LMBA SPM - DARK
_
LMBA SPM -
LMBA SPM - DARK
LMBA SPM, DARK
LMBA 5PM -
LMBA 9 - 5 PM
LMBA 9 - 5 PM
DARK
DARK
Seawood
LMBA SPM - DARK
LMBA SPM -
LMBA SPM - DARK
LMBA SPM - DARK
LMBA 5PM -
LMBA 9 - 5 PM
_
LMBA 9 - 5PM
DARK
DARK
Quentin Heights
LMBA SPM - DARK
LMBA SPM -
LMBA SPM, DARK
LMBA 5PM - DARK
LMBA SPM -
_
LMBA 9 - 5 PM
DARK
DARK
Market Place
SP. OLYMPICS
LEAVITT
CARLETON
LMBA 5PM -
LMBA 4 PM - DARK
6PM - DARK
6 PM - DARK
6 PM - DARK
DARK
Milford
LMBA SPM - DARK
LMBA SPM -
LMBA SPM - DARK
LMBA SPM - DARK
LMBA SPM -
LEAVITT 10 - 4PM
LMBA 3PM - DARK
DARK
DARK
Lorneville
RABA 6 - 9 PM
RABA 6 - 9 PM
RABA 6 - 9 PM
RABA 6 - 9 PM
RABA 12 - 9 PM
MINOR LEAGUES: ESLL - East Saint John Little League; NELL - North End Little League; LMBA - Lancaster Minor Baseball Association; SELL - South End Little League
BOLD PRINT DESIGNATES FIELDS WITHOUT TOILET FACILITIES
SHADED BOXES REPRESENTS MINOR GROUPS
1999 PERMANENT FIELD BOOKING
WEEK:
NORTH
FIELD
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Thornbrough
NELL 5PM - DARK
NELL SPM - DARK
NELL SPM - DARK
NELL 5PM. DARK
NELL SPM. DARK
NELL 9 - 5 PM
NELL 1 - SPM
(Anglin Drive)
St. Peters
WATTS 6PM - DARK
CROWE'S 6PM -
WHISTLE SHOP
ST. PETERS' PETES
WATTS 11 - 5 PM
DARK
6PM - DARK
6PM - DARK
Taylor Avenue
NELL 5PM • DARK
NELL SPM - DARK
NELL SPM - DARK
WELL SPM - DARK
NELL SPM - DARK
Shamrock 3
NELL 5PM - DARK
NELL SPM - DARK
SJ SLO 6PM DARK
NELL SPM - DARK
NELL 5PM - DARK
NELL 9 - 4 PM
NELL 9 -
I SJ SLO
S.L.L. Field
4 PM
4PM-
DARK
Shamrock
NELL 5PM - DARK
NELL SPM - DARK
NELL SPM - DARK
NELL SPM - DARK
NELL 5PM - DARK
NELL 9 - 5 PM
NELL 9 - 5 PM
L.L. Behind
Centennial
Shamrock #1
AQ CANADIANS
ALLIED 6PM - 12 AM
COED 6 - 10:30 PM
ALLIED 6 - 10 PM
CHURCH 6PM -12 AM
COED 6 - 10:30 PM
Softball
6:30 - 10:30 PM
Shamrock #2
COED 6PM -12AM
JDI 6PM -12AM
COED 6 - 10:30 PM
CHURCH 6PM -12AM
COED 6 - 10:30 PM
Softball
Lr. Shamrock #1
COOK - FRISBEE
CHAMBERLAIN-
COOK - FRISBEE
Soccer
5 -8PM
FRISBEE
5 -8PM
6 -9PM
Lr. Shamrock #2
Fundy Soccer
Fundy Soccer
Field Hockey
6 - 7:30 PM
6 - 7.30pm
MINOR LEAGUES: ESLL - East Saint John Little League; NELL - North End Little League; LMBA - Lancaster Minor Baseball Association; SELL - South End Little League
BOLD PRINT DESIGNATES FIELDS WITHOUT TOILET FACILITIES
SHADED BOXES REPRESENTS MINOR GROUPS
1999 PERMANENT FIELD BOOKING WEEK:
SOUTH and EAST
FIELD
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Lakewood Heights
ESLL SPM - DARK
ESLL 5PM - DARK
ESLL SPM" DARK
ESLL 5PM - DARK
ESLL SPM - DARK
ESLL 10 - 2 PM
Forest Hills #1
ESLL SPM - DARK
ESLL 5PM - DARK
ESLL SPM - DARK
ESLL 5PM - DARK
ESLL SPM - DARK
ESLL 9 - 5PM
ESLL 9 - 2 PM
Forest Hills #2
ESLL 5PM - DARK
ESLL SPM - DARK
HARRY 6PM - DARK
ESLL 5PM - DARK
ESLL SPM - DARK
HARRY 9 - 2 PM
Forest Hills #3
SJ SLO 6PM - 12 AM
ESLL 6- . SJ SLO
9PM 10-12
AM
HARRY 6 -9PM
SJ SLO 10 - 12 AM
HARRY 6 - 9 PM
ESLL 6 - 9 PM
Forest Hills #4
SJ SLO 6PM - 12 AM
SJ SLO 6PM - 12 AM
SJ SLO 6PM - 12 AM
SJ SLO 6PM - 12 AM
SJ SLO 6PM - 12 AM
SJ SLO 6PM -12AM
Simonds Junior
High
ESLL SPM - DARK
ESLL SPM - DARK
ESLL 5PM - DARK
ESLL 5PM - DARK
ESLL SPM - DARK
ESLL 9 - S PM
ESLL 9 - 5 PM
Champlain Heights
ESLL SPM - DARK
ESLL SPM - DARK
ESLL SPM - DARK
ESLL SPM - DARK
ESLL SPM - DARK
ESLL 9 - 5 PM
ESLL 9 - 5 PM
Red Head
RED HEAD LL
RED HEAD LL
East Saint John
SJGS 5PM -DARK
SJGS 5PM -DARK
JELLISON SPM -
DARK
SJGS SPM -DARK
SJGS SPM -DARK
SJGS 5PM -DARK
Allison #I
CHURCH 6 -9PM
COED 6PM - 9 PM
BUS. LADIES
6 PM - 12 AM
COED 6 - 10:30 PM
COED 6PM - 12 AM
BUS. LADIES
6PM - 12 AM
Allison #2
METRO 6PM - 12 AM
LABATT 6PM - 12 AM
BUS. LADIES
6 PM - 12 AM
COED 6 - 10:30 PM
COED 6PM - 12 AM
BUS. LADIES
6PM - 12 AM
Chown
SELL 5PM - DARK
SELL SPM - DARK
SELL 5PM - DARK
SELL 4PM - DARK
Barrack Green
SELL SPM - DARK
SELL SPM - DARK
SELL SPM - DARK
SELL 5PM - DARK
SELL 5 PM - DARK
SELL 9 - 5 PM
SELL 9 - 5PM
MINOR LEAGUES: ESLL - East Saint John Little League; NELL - North End Little League; LMBA - Lancaster Minor Baseball Association; SELL - South End Little League
BOLD PRINT DESIGNATES FIELDS WITHOUT TOILET FACILITIES
SHADED BOXES REPRESENTS MINOR GROUPS
% REPORT TO COMMON COUNCIL
M &C 99- 196
June 7, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Members of Council,
SUBJECT:
Contract 99 -3: Chip Sealing - 1999
BACKGROUND
City of Saint John
The 1999 Capital Program for Transportation includes funding for a
number of streets which are to be surface treated with chip seal, as
indicated on the attached listing.
The work consists generally of the supply of all necessary labour,
materials and equipment for placing approximately 21,000 square
metres of single chip seal on roads which are presently chip sealed.
Preparatory work involving grading, ditching and asphalt patching
will be carried out by City forces.
TENDER RESULTS
Tenders closed on June 2, 1999 with the following results:
1. Industrial Cold Milling Ltd. $ 50,650.00
Moncton, N. B.
The Engineer's estimate for the work was $54,000.00.
ANALYSIS
The tender was reviewed by staff and found to be formal in all
respects. Staff are of the opinion that the tenderer has the necessary
expertise and the resources to perform the work.
M &C -99- 196
Contract 99 -3
Page 2
FINANCIAL IMPLICATIONS
There is $60,000.00 provided for this project in the 1999 Capital
Program for Transportation. Assuming award of the contract to the
low tenderer, an analysis has been completed by staff which includes
the estimated amount of work that will be performed by City forces.
The analysis concludes that funding is sufficient to complete all work
identified in the contract.
RECOMMENDATION
It is recommended that Contract 99 -3: Chip Sealing - 1999, be
awarded to the tenderer, Industrial Cold Milling Ltd., at their tender
price of $50,650.00, as calculated based upon estimated quantities,
and further that the Mayor and Common Clerk be authorized to
execute the necessary contract documents.
Terrence L. Totten, C.A.
City Manager
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REPORT TO COMMON COUNCIL
e ®e
M & C — 99 -201
City of Saint John
8 June, 1999
Her Worship Shirley A. McAlary
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Tender for Electrical Maintenance Services — Water & Sewerage
Services Division
BACKGROUND:
Tenders have been received for the establishment of a supply agreement for electrical
maintenance services to all water and waste water treatment facilities, on an as and
when required basis.
This is traditionally a 2 year agreement which requires the bidders to submit hourly
labour rates and material mark -up percentages for each of the 2 years.
As stated above, facilities used for water and waste water treatment and distribution
are specifically covered under this bid process and supply contract. These operations
are industrial in nature and contain equipment that requires a different skill set than
would be needed to maintain a primarily office or recreational application.
ANALYSIS:
Three companies chose to respond to the City's publicly advertised tender call by
submitting bids.
PAGE TWO
ANALYSIS ... cont'd:
The following is a breakdown of the tender submissions for your consideration;
#1
Journeyman
Reg Hours
Journeyman
Overtime Hrs
Mark -up on
Materials
I
Year 1 Year 2
28.00/hr 28.00/hr
28.00/hr 28.00/hr
10% 10%
H.I.D. Electric
Year 1
Year 2
Journeyman
22.90/hr
22.90/hr
Reg Hours
36.00 /hr
36.00hr
Journeyman
22.90/hr
22.90/hr
Overtime Hrs
54.00/hr
54 /00/hr
Mark -up on
9%
9 %
Materials
20%
20 %
113
Power & Control
Year 1
Year 2
Services Inc.
Journeyman
36.00 /hr
36.00hr
Reg Hours
Journeyman
54.00/hr
54 /00/hr
Overtime Hrs
Mark -up on
20%
20 %
Materials
*all taxes are extra
PAGE THREE
ANALYSIS ... cont'd:
Staff of Materials Management and the Water and Sewerage Services Division have
reviewed the bids and have found them to be complete in every regard.
FINANCIAL IMPLICATIONS:
The total cost of electrical maintenance cannot be accurately predicted from year to
year. Staff do however estimate, based on historical data, what the value of this work
will be.
Based on an annual approximation of 1000 hours of regular time and 200 hours of
overtime and $20,000.00 worth of vendor supplied materials, and using the prices
submitted by the lowest bidder, staff estimate that the total cost of this service, per
year, will be $49,280.00(tax extra).
Funds to cover electrical maintenance are included in the annual operating budget.
RECOMMENDATION:
It is recommended that the tender of H.I.D. Electrical, for the establishment of a
supply agreement for the provision of electrical maintenance services for the Water
and Sewerage Services Division be accepted, in accordance with the prices contained
herein, for a term of 24 months from the date of award by Council.
WAM
A, L. 1 V ll�ll, l
City Manager
TO REPORT TO COMMON COUNCIL
M &C 99- 210
June 10, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
Your Worship and Members of Council,
SUBJECT:
Contact 99 -2: Asphalt Resurfacing - 1999
BACKGROUND
City of Saint John
The 1999 Operating Budget for the Municipal Operations Department
and the Capital Program for Transportation include provision for the
resurfacing of a number of streets in the City. This is an annual
program to upgrade and maintain deteriorating street surfaces.
The work has been prepared by staff as Contract 99 -2 and includes all
work associated with the resurfacing of a total of 41 separate streets or
portions of streets. This contract consists generally of the supply of all
labour, materials and equipment for the placement of approximately
11,357 tonnes of mix type "D" asphalt concrete and 3,852 square
metres of asphalt cold milling (asphalt removal). Also included in this
contract is the renewal of 36 lineal metres of concrete curbing, elevation
adjustment and rebuilding of existing catch basins and manholes and
other related work.
TENDER RESULTS:
Tenders closed on June 9, 1999, with the following results:
1) Classic Construction Ltd. $1,1551965.30
Saint John, N.B.
2) Lafarge Canada Inc. $1,1693995.90
Saint John, N.B.
3) Warren (Maritimes) Limited $ 1,198,799.00
Saint John, N.B.
The Engineer's estimate for the work was $1,067,627.00
M &C99 -210
June 10, 1999
Page 2
ANALYSIS
The tenders were reviewed by staff and were found to be formal in all
respects. Staff are of the opinion that the low tenderer has the
necessary expertise and the resources to perform the work.
FINANCIAL IMPLICATIONS
The contract includes work that is charged against several capital and
maintenance work programs. Assuming award of this contract to the
lowest tenderer, an analysis has been completed which included the
estimated amount of work on these various individual projects. The
analysis concludes that sufficient resources are included in the various
applicable budgets to cover the planned work.
RECOMMENDATION
It is recommended that Contract 99 -2: Asphalt Resurfacing - 1999, be
awarded to the low tenderer, Classic Construction Ltd., at their tender
price of $1,155,965.30, as calculated based upon estimated quantities,
and further that the Mayor and Common Clerk be authorized to execute
the necessary contract documents.
submitted,
P Groody, P. Eng.
Commissioner, Municipal Operations
rence L. Totten, C.
City Manager
Attachment
M&C99 -210
June 10, 1999
Page 3
* Denotes asphalt resurfacing to be carried out following concrete curb
and sidewalk construction by others.
STREET LIST
STREET NAME
LIMITS
1.
Algonquin Place *
Prince Street to dead end of street
2.
Beacon Street *
Mount Pleasant Avenue East to Edith Avenue
3.
Broadview Avenue
Carmarthen Street to dead end of street
4.
Carmarthen Street (Part 1) *
King Street East to Leinster Street
5.
Carmarthen Street (Part 2)
Union Street to King Street East
6.
Catherwood Street
Hwy No. 1 Off Ramp to Fairville Boulevard
7.
Charlotte Street *
Princess Street to Duke Street
8.
City Road
Haymarket Square Overpass to Delhi Street
9.
Fundy Drive
Lancaster Avenue to Young Street
10.
Glen Road *
Simpson Drive to Mackay Street
11.
Golden Grove Road
Civic No. 1925 to Civic No. 2010
12.
Greendale Crescent *
Dever Road to Mollins Drive
13.
Guilford Street *
Ludlow Street to Watson Street
14.
Hazen Street
Civic No. 99 to dead end of street
15.
Highland Road
Narrows Road to Civic No. 500
16.
Highwood Drive *
Mount Pleasant Avenue to dead end of street
17.
Holland Street *
Rothesay Avenue to Simpson Drive
18.
Hwy No.1 Exit 107 Off Ramp
Catherwood St. to along the ramp for 76 metres
19.
King Street
Canterbury Street Intersection
20.
Kingsville Road *
Tulip Street to Magnolia Street
21.
Lorneville Road
Point Road to Civic No. 2615
22.
McNamara Drive
Loch Lomond Road to Summit Drive
23.
Millidge Avenue
University Avenue to Hayward Court
24.
Mount Pleasant Ave. East *
Bayside Drive to Pleasant City Street
25.
Norris Road
Loch Lomond Road to 1997 Paving seam limit
26.
Oakland Street
Rockwood Avenue to dead end of street
27.
Parkwood Avenue *
Civic No. 124 to Sandy Point Road
28.
Princess Street *
Sydney Street to Wentworth Street
29.
Russell Hill Road *
Balmoral Crescent to Greenhead Road
30.
Saint Patrick Street
Market Square to Union Street
31.
Sandy Point Road
Hawthorne Avenue to Jack Street
32.
Somerset Street (Part 1) *
Rope Walk Road to beyond Superstore
33.
Somerset Street (Part 2)
Churchill Boulevard to Rope Walk Road
34.
St. James Street
Wentworth Street to Sydney Street
35.
Suffolk Street
City Line to Lancaster Street
36.
Summit Drive
McNamara Drive to Woods Avenue
37.
Tilley Drive *
McKenna Crescent to dead end of street
38.
Union Street *
Wentworth Street to Crown Street
39.
Walter Street *
Simpson Drive to dead end of street
40.
Watson Street
St. John Street to Saint George Street
41.
Woodward Avenue *
Boars Head Road to Conifer Crescent
* Denotes asphalt resurfacing to be carried out following concrete curb
and sidewalk construction by others.
1 REPORT TO COMMON :COUNCIL:
M &C -99 -206
June 9, 1999
Her Worship Mayor Shirley McAlary
And Members of Common Council
Your Worship and Councillors:
RE: Collective Agreement - CUPE Local 486
BACKGROUND:
City of Saint John
The Collective Agreement between the City and Canadian Union of Public Employees
Local 486, representing the City's inside workers, expired on December 31, 1998.
Local 486 represents the Clerical and Technical staff of the City. This group of
employees cover an extensive range of functions including but not limited to secretarial
support, accounting staff and process clerks, engineering technicians, IT support staff and
recreation supervisors.
As a result of the success experienced with both Local 61 (Police) and Local 18 (outside
workers) utilizing the "Interest Based Negotiation" process to arrive at a new collective
agreement , City staff and Local 486 representatives utilized a similar process relative to
their agreement. The City's representatives were Andrew Beckett, Bill Butler, Bill
Edwards and Bill Todd.
Following several months of meetings a tentative agreement was reached at the
negotiating committee level subject to ratification by both Common Council and the
members of Local 486. A summary of the terms and conditions of this agreement was
presented to Common Council at a Committee of the Whole meeting held on May 17,
1999.
Since that time the members of Local. 486 have ratified the tentative agreement and it is
now appropriate for Council to consider the matter.
Attached with this report is the text for the tentative agreement along with an Addendum
relative to employees of the Board of Police Commissoners'and two Memorandums of
Agreement dealing with a Job Evaluation Program and Entry Level Positions.
Key Elements
Term
The proposed agreement provides for a three -year term commencing January 1, 1999 and
expiring December 31, 2001.
Wage Increases
The agreement
calls
for
a modest wage increase of four
point two (4.2) percent over the
three -year term
with
the
final year's increases
provided
at mid -year as follows:
Hours of Work
The new contract attempts to provide greater flexibility for staff resources to be aligned
with operational needs. As opposed to the customary approach of defining hours of work
on a weekly basis the proposed contract defines the hours of work for employees on an
annual basis. There are conditions in place within the contract as to how these hours of
work may be utilized. Among these conditions are:
two weeks notice required for any change in shift schedule
minimum of 3.5 hours and maximum of 10.5 hours on shift
union approval required to implement schedules outside core period of
Monday- Friday lam — 7pm.
Position Classifications
An attempt has been made to streamline the number of position classifications for
members of this bargaining unit. In the past the classifications have been specific to
individual positions. By moving to more general classifications there is greater flexibility
in moving staff with similar positions throughout the organization. This could become a
very effective tool in staff development and career planning.
1999
2000
2001
Jan 1�
1%
1%
1.2%
July 1,
0%
0%
1%
Hours of Work
The new contract attempts to provide greater flexibility for staff resources to be aligned
with operational needs. As opposed to the customary approach of defining hours of work
on a weekly basis the proposed contract defines the hours of work for employees on an
annual basis. There are conditions in place within the contract as to how these hours of
work may be utilized. Among these conditions are:
two weeks notice required for any change in shift schedule
minimum of 3.5 hours and maximum of 10.5 hours on shift
union approval required to implement schedules outside core period of
Monday- Friday lam — 7pm.
Position Classifications
An attempt has been made to streamline the number of position classifications for
members of this bargaining unit. In the past the classifications have been specific to
individual positions. By moving to more general classifications there is greater flexibility
in moving staff with similar positions throughout the organization. This could become a
very effective tool in staff development and career planning.
Sick Leave Administration
The proposed contract tightens up a number of aspects of sick leave administration.
Some example are: sick time to be,deducted,orl.an: hour for hour basis (currently deducted
only after more than half a day missed); mandatory medical. assessment with specific
questions to be answered for employees missing 120 sick days in any 12 month period;
no accumulation of vacations credits while in the sick bank.
Health and Dental Costs
The new agreement establishes a dollar specific cap on the City's share of future health
and dental plan premiums. All current and future costs that are in excess of this specified
cap will be home by the employees. This is the same provision that has been adopted by
Local 61 and Local 18 in their latest contract with the City.
Job Classification Program
Although not incorporated within the agreement a Memorandum of Agreement has been
developed which commits the parties to undertaking an evaluation of all positions within
the bargaining unit utilizing a program developed by CUPE. This is to be undertaken
later this year with a targeted completion date of March 31, 2000.
Entry Level Positions
The second Memorandum of Agreement proposed by the negotiating committee relates
to the development of entry level positions for a number of job classifications. These
entry level positions could be used as an effective means of providing development and
career enhancement opportunities to new employees.
Financial Implications
The results of the financial review show a net cost of $385,000 over the three -year life of
the proposed contract. These costs are for the most part equally attributable to each year
of the contract and as such annual costs are estimated at $128,300. Details of the costing
are attached.
RECOMMENDATION:
It is recommended that subject to approval by the City Solicitor as to legality and form,
Common Council authorize the Mayor and Common Clerk to execute the Collective
- Agreement dated May 1, 1999 between the City of Saint, John and CUPE Local 486,
along with Addendum 1 attached thereto and
That the Mayor and Common Clerk be authorized to sign the two Memorandums of
Agreement dealing with a Job Evaluation Program and Entry Level Positions as
presented.
Respectfully submitted,
L
Andrew P. Beckett C.A.
Commissioner of Corporate Services
Terry Totten C.A.
City Manager
COSTING ESTIMATES -
LOCAL 486AGREEMENT
1999 BUDGET @ 1998 RATES - REG 5,469,300
OT 162.500
5,631,800
1999 BUDGET 5 645,869
3 YEAR PROJECTED COST (SAVING) IN 1998 DOLLARS
ACTUAL
(A) Employees formally @ 37.5 hrs
12 emp x2.5hrs x 48wks x 18.61 x 1.5
• Cost of potential overtime 120,000
• Potential saving by scheduling (1000000)
(B) On call pay (15:03) 71300
(C) Effect on communication center 10500
(D) Wage increase 211,000
1 %,1 %,1.2 %,1%
(E) GROUP 1 POSITION RECLASSIFICATION 78,100
15 POSITIONS
TOTAL 318,900
(1) Fringe Benefits @ 20.6% 65,693
$384,593
'IN ALL CASES ASSUMES MANAGEMENT REALIZES BENEFIT OF NEW CONTRACT PROVISIONS
1999 — 2001 WORKING AGREEMENT
BETWEEN
THE CITY OF SAINT JOHN, N.B.
"THE EMPLOYER"
and
THE CANADIAN UNION OF PUBLIC EMPLOYEES,
SAINT JOHN CITY HALL EMPLOYEES' LOCAL
UNION NO. 486, C.L.C.
"THE UNION"
LOCAL 486 CONTRACT
TABLE OF CONTENTS - SUB ARTICLES
ARTICLE TOPIC PAGE #
1 INTENT AND PURPOSE OF AGREEMENT 7
2 RECOGNITION 8
2:01 Sole & Exclusive Bargaining Agent 8
2:02 Placement of new positions 8
2:03 Work of the Bargaining Unit 8
3 MANAGEMENT RIGHTS 9
4 UNION RESPONSIBILITY 9
4:01 No "Strikes" 9
4:02 Picket Lines 9
4:03 Union Co- operation 9
4:04 Public Safety Communications Centre 9
5 EMPLOYER RESPONSIBILITY 10
5:01 No "Lockouts" 10
5:02 No Discrimination 10
5:03 Job Security 10
(a) Contracting Out 10
(b) Reduction of Work Force 10
6 UNION CHECK -OFF 10
6:01 Monthly Deductions & Rand Formula 10
6:02 Insufficient Earnings 11
6:03 Acquainting New Employees 11
7 RESOLUTIONS AND REPORTS OF BOARDS 11
7:01 Employer Shall Notify Union 11
7:02 Copies of Resolutions 11
ARTICLE TOPIC PAGE #
8 MUTUAL INTEREST COMMITTEE 11
9 REPRESENTATION BY UNION 12
9:01 Proper Authorization 12
9:02 Negotiating Committee 12
9:03 Assistance of Other Representatives 12
10 SENIORITY 12
10:01 Seniority Defined 12
10:02 Seniority List 12
11 VACANCIES NEW POSITIONS, PROMOTIONS,
AND TEMPORARY ASSIGNMENTS 13
11:01 Job Postings 13
11:02 Method of Making Appointments 13
11:03 Probation Period — new employees 14
11:04 Temporary Assignments 14
11:05 Method of Making Appointments 14
11:06 Casual Employees 14
12 GRIEVANCE PROCEDURE 15
12:01 Grievance Committee 15
12:02 Notification to Employer 15
12:03 Grievance Procedure Steps 15
12:04 Grievance Initiated at City Managers 16
Level
12:05 Replies to Grievances 16
12:06 Effective Date of Award 16
12:07 Grievance Mediation Process 16
13 ARBITRATION 18
13:01 Time Limits and Arbitrator 18
13:02 Arbitration Hearing 18
13:03 Expense and Remuneration 18
13:04 Duty of the Board of Arbitration 18
3
ARTICLE TOPIC
PAGE #
13:05 Decision Binding on Parties , 18 18
13:06 No Grievance Shall, be Deemed Invalid
14 SUSPENSION OR DISCHARGE
19
14:01
Procedure & Notification to Parties 19
14:02 Unjust Treatment & Re- instatement 19
15 HOURS OF WORK AND OVERTIME
19
f Work 19
Hours o
15:01 20
15:02 Overtime 21
15:03 On -Call Pay
16 JOB CLASSIFICATION AND TRANSFERS
21
Classification Schedule 21
16:01
16:02 Classification of new positions 21 22
16:03 Job Transfers
17 SAILARIES3 INCREMENTS AND PREMIUMS
22
22
17:01 Salaries 22
17:02 Incremental Increases 22
17:03 Promotional and Acting Pay 22
17:04 Shift Differential
18 STATUTORY DESIGNATED AND PROCLAIMED 23
HOLIDAYS
Paid Holidays 23
18:01 23
18 :02 Rates of Pay for Above Holidays 23
18:03 Holidays for shift employees 23
18:04 Holiday on a Scheduled Day Off
18:05 Employees required to work on a
Statutory Proclaimed or Designated 23
Holiday
19
ARTICLE
TOPIC
24
PAGE #
19
VACATIONS
21
23
19:01
Vacation
Entitlement
23
19:02
Holidays
during Vacations
24
19:03
Vacation
Pay Advance
24
20 LONG - SERVICE PAY AND RETIREMENT PAY 24
20:01
Long- Service Pay
24
20:02
Retirement Pay
25
21
EMPLOYEE BENEFITS
25
21:01
Group Life Insurance
25
21:02
Medical /Dental Plan
26
21:03
Sick Leave Defined
27
21:04
Sick Leave Plan Accumulation
27
21:05
Deduction from Sick Leave
27
21:06
Proof of Illness
27
21:07
Sick Leave During Leave of Absence
28
and Lay -Off
21:08
Sick Leave and Vacation Leave
28
21:09
Sick Leave Bank
28
21:10
Sick Leave Bank Allotments
28
21:11
Sick Leave Records
29
21:12
Military Leave
29
21:13
Sick
Leave and
Military
leave Schedule
29
22 TECHNOLOGICAL CHANGE 30
22:01 Improved Skills 30
22:02 Extensive Training Needed 30
22:03 Technological Change Defined 30
23 LEAVES OF ABSENCE 31
23:01
Bereavement Leave
31
23:02
Family Leave
31
23:03
General Leave
32
23:04
Special Leave
32
23:05
Union Business
32
s
ARTICLE
TOPIC PAGE #
23:06 .
Union Conventions and/or Seminars • 32
23:07 Reimbursing Employer for Pay & Benefits 33
23:08 Maternity Leave 33
23:09 Court Duty 34
23:10 Christmas Leave
24 SAFETY 34
24:01 Safety Measures 34
Injury on
In u Duty 34
24:02 1 y
24:03 Civic Employees' Safety Committee 35 35
24:04 Safety
25 GENERAL CONDITIONS 35
Bulletin Boards 35
25:01
25:02 Instructional Courses 36 36
25:03 Copies of Agreement 36
25:04 Correspondence 36
25:05 Definition of Word Designate(s) 36
25:06 Benefit to City 36
25:07 Definition of Day(s) 37
25:08 Plural & Gender 37
25:09 Access to Personnel File 37
25:10 Sick Leave Plan Registration
26 TERM OF AGREEMENT
37
Notification to Bargain 37
26:01
26:02 Changes in Agreement 37
27 SIGNATORIES 38
SCHEDULE "A" SALARY CLASSIFICATIONS
39
SCHEDULE "B^ SALARIES
40
SCHEDULE "C" essional Staff
Administrative /Supervisory /Prof 42
Non -Union
SCHEDULE "D" Medical Certification
43
Mobility of Employees 44
ADDENDUM1 6
LOCAL NO. 486
PREAMBLE:
THIS AGREEMENT made and entered into this th day of May, A.D., 1999.
BETWEEN: THE CITY OF SAINT JOHN, a body corporate in the County of
Saint John, in the Province of New Brunswick, hereinafter
referred to as "THE EMPLOYER ", of the first part,
-AND-
THE CANADIAN UNION OF PUBLIC EMPLOYEES, SAINT JOHN
CITY HALL EMPLOYEES' LOCAL NO, 486, C.L.C., hereinafter
referred to as "THE UNION ", of the second part.
The parties hereto covenant and agree to the following:
ARTICLE 1 - INTENT AND PURPOSE OF AGREEMENT
1:01 The parties to
to create a re!
dedicated to
standards of
constructively
committed to
foundation for
this collective agreement are committed to working together
;ponsive, enthusiastic and respectful work environment - one
providing quality, cost - effective service; achieving high
personal and group performance; and resolving issues
and for the common good. To that end, the parties are
the principles of interest -based negotiation (IBN) as the
building and maintaining effective workplace relations
It is the intent and purpose of the parties to this Agreement to maintain harmonious
and settled conditions of employment and the continuous and effective operation of
all Departments concerned; to strive to improve the quality and efficiency of service
supplied to the public; to promote the well- being, morale, safety, security, and
productivity, of all employees within the bargaining unit - the parties hereto set forth
the following terms and conditions relating to employment, remuneration, settlement
of disputes and differences, hours of work, employee benefits and related matters
affecting employees covered by this Agreement.
7
ARTICLE 2 - RECOGNITION
2:01 The Employer, or anyone authorized to act on its behalf, recognizes the Canadian
Union of Public Employees, Local No. 486, C.U.P.E. as the sole bargaining agent
for all employees of the employer engaged in clerical and technical work as outlined
in the classification listing Schedule "A" attached hereto.
The positions listed in Schedule "C" are management positions and are excluded
from the Union bargaining unit.
This Recognition article shall be subject to any certification order issued by the N.B.
Industrial Relations Board, to C.U.P.E. Local No. 486 during the term of this
agreement and affecting this agreement.
The employer hereby consents and agrees to negotiate with the Union or any
authorized committee thereof, in any and all matters affecting the relationship
between the parties to this Agreement.
2:02 Clerical or technical positions created during the term of the agreement shall
be mutually agreed between the parties as to whether the position created is
within the bargaining unit or not.
Where no agreement is reached, the Employer shall confirm such in writing to the
Union and the Union will have ten (10) working days to refer the matter to the
Industrial Relations Board. The Employer will not staff the said position until a ruling
is received from the Industrial Relations Board or the parties agree. Failure to
comply with the time limit will result in the position being designated as determined
by the employer.
Where it is determined to be a bargaining unit position by the parties or by the
Industrial Relations Board, the parties shall negotiate the rate of pay and grouping of
such position in accordance with Article 16.
2:03 Persons whose regular jobs are not in the bargaining unit shall not work on any jobs
which are included in the bargaining unit, except for purposes of instruction,
experimenting or in emergencies.
91
ARTICLE 3 — MANAGEMENT RIGHTS
3.01 The Union recognizes and agrees it is the right of the Employer to operate and
manage its business and direct its working forces in accordance with its business
commitments and responsibilities, to hire, discharge, classify, transfer, promote,
demote, discipline, suspend, or lay -off employees, and to establish and enforce
reasonable rules and regulations governing the conduct of its employees. The
employer agrees that these rights shall not be exercised in discriminatory manner
nor in a manner which is inconsistent with the expressed provisions of this
Agreement, nor that established by custom.
ARTICLE 4 - UNION RESPONSIBILITY
4:01 No "Strikes"
The Union agrees that there shall be no strikes nor ordered stoppage of work by the
Union during the term of this Agreement.
4:02 Picket Lines
In the event that any other Employees of the Employer engage in a legal strike or
where employees in an industrial dispute engage in a strike and maintain picket
lines, the employees covered by this Agreement shall have the right to refuse to
cross such picket lines.
Failure to cross such a picket line by any member(s) of this Union shall not be
considered a violation of this Agreement, nor shall it be grounds for disciplinary
action. However, this clause shall not apply in cases of fire, flood nor hazard to life
or property.
4:03 Union Co -Operation
The Union agrees to co- operate with the Employer in securing punctual and regular
attendance at work, and to do all in its power to eliminate tardiness or absenteeism
for other than necessary reasons by employees who are members of the Union.
4:04 Public Safety Communications Centre
Supervisors and Operators working in the Public Safety Communications
Centre must maintain services in the event of any work stoppage and will not
strike or be locked out.
Q
ARTICLE 5 - EMPLOYER RESPONSIBILITY
5:01 No "Lockouts"
The Employer agrees there shall be no "lockout" of employees during the term of this
Agreement.
5:02 No Discrimination
It is agreed that there shall be no discrimination or coercion exercised or practiced
with respect to any employee by reason of any ground prohibited by the Human
Rights Act.
5:03 Job Security
(a) Permanent employees shall not be laid -off nor suffer a reduction in working hours as
a result of the Employer contracting out its services.
(b) Permanent employees with a continuous service date prior to August 9, 1985
shall not be laid off.
ARTICLE 6 - UNION CHECK -OFF REMITTANCES, RAND FORMULA, ETC.
6:01 Monthly Deductions & Rand Formula
The Employer shall deduct from every employee covered by this Agreement who is
on the active payroll, monthly dues and /or assessments determined and levied in
accordance with the Union's Constitution, By -Laws and Amendments thereto, copies
of which shall be supplied to the Employer. In accordance with the Rand Formula and
as a condition of continued employment, the Employer shall remit to the Union
Treasurer all monies deducted for each employee covered by this Agreement,
irrespective of whether the employee is a Union member or not. Such membership is
hereby recognized as a voluntary act on the part of the individual concerned.
10
6:02 Insufficient Earnings
Should an employee not have sufficient earnings after mandatory deductions in
respect of any month to permit such deductions, the Employer shall not be obligated
to make such deductions from subsequent salary.
6:03 Acquainting New Employees
The employer agrees to acquaint new employees with the fact a Union Agreement
is in effect and with the conditions of employment set out in this and other Articles.
ARTICLE 7 - RESOLUTIONS AND REPORTS OF BOARDS
7:01 Employer Shall Notify Union
The Employer agrees that any reports or recommendations made to Common
Council dealing with salaries and working conditions which affect employees within
this bargaining unit, shall be communicated to the Union in time to afford the Union
a reasonable opportunity to consider them and, if deemed necessary, of speaking
on them when they are dealt with by the Employer.
7 :02 Copies of Resolutions
Copies of resolutions and by -laws or rules and regulations adopted by Common
Council which affect employees represented by this Union are to be forwarded to
the Union.
ARTICLE 8 — MUTUAL INTEREST COMMITTEE
8:01 Composition of Committee & Purpose
For the efficiency of service, it is agreed by the parties that a Mutual Interest
Committee be established, consisting up to six (6) representatives each
from the Union and the Employer. The Committee, a forum for consultation
during the life of this collective agreement, shall promote on -going dialogue
on matters of concern and mutual interest, and function in accordance with
the terms of reference established jointly by the parties.
The Committee shall enjoy the full support of both parties in furthering the
interests of improved service to the public and general welfare of the
employer and employees
11
ARTICLE 9 - REPRESENTATION BY UNION
9:01 Proper Authorization
With respect to matters arising out of this Agreement or incidental thereto, the
following shall apply:
(a) The Employer shall not bargain with nor enter into any Agreement with an employee
nor group of employees in the bargaining unit.
(b) No employee nor group of employees shall undertake to represent the Union at
meetings with the Employer without the proper authorization of the Union. In order
that this may be carried out, the Union will supply the Employer with the names of its
officers. Likewise, the Employer shall supply the Union with a list of its supervisory
personnel with whom the Union may be required to transact business.
9:02 Negotiating Committee
The Employer shall recognize a Negotiating Committee of not more than five (5)
employees selected by the Union for the purpose of negotiating with the Employer.
Matters of collective bargaining shall be handled by this Committee.
9:03 Assistance of Other Representatives
The Union shall have the right at any time to have the assistance of representatives
of the Canadian Union of Public Employees or any other representative when
dealing with grievance, or negotiating the Working Agreement with the Employer.
ARTICLE 10 - SENIORITY
10:01 Seniority Defined
Seniority for the purpose of this agreement shall be defined as the length of
continuous service with the Employer or with the Saint John Board of Police
Commissioners in accordance with Addendum 1 attached which shall form
part of this agreement.
10:02 Seniority List
The Employer agrees to furnish a seniority list of all employees covered by this
Agreement, with their Job Classifications during the first month after signing of this
h u dates to this list including
n
Agreement. The Employer shall furs to
additions, deletions, and changes on a timely basis as required.
12
ARTICLE11 - VACANCIES NEW POSITIONS PROMOTIONS AND TEMPORARY
ASSIGNMENTS
11:01 When a vacancy occurs, a new position is tcreated or promotions are being
considered either within the bargaining unit or outside, the Employer shall
notify the Union in writing and post notice of the position in the Employer's
offices, locker rooms, shops and on all bulletin boards.
Such notice shall contain the following information: Nature of position,
required knowledge, education, ability, skills and salary group.
Time limits for job posting shall be as follows:
(a) All vacancies shall be posted within twenty-five (25) working days
following the vacancy arising.
(b) Closing date for all job postings shall be fifteen (15) days following
the date of posting.
11:02 Method of Making Appointments to a Permanent Position
(a) Both parties recognize that job opportunity should increase in proportion to length of
service. Therefore, in filling vacant and new positions, appointment shall be made
of the applicant having the required ability and qualifications who is senior in service.
Appointments from within the bargaining unit shall be made within thirty (30)
calendar days from the closing date of job postings and salary increases shall be
effective as of date of appointment. Notification of appointment is to be made in
writing to the successful applicant.
The successful applicant shall be placed on a trial period for a period up to six (6)
months. In the event the successful applicant proves unsatisfactory in the position
during the aforementioned trial period, they shall be so informed in writing of the
reasons by their Department Head and be returned to their former position and rate
of salary for that position. Any other employee promoted or transferred because of
the rearrangement of positions shall also be returned to their former position and
rate of salary. When Department Heads are considering promotions, a Union
representative, selected by the Union, shall be notified to attend.
(b) An employee appointed to a permanent position shall have up to fifteen (15) days to
revert to their former position. A written notification of the employee's intention to
revert to their former position must be received by the Manager of Human
Resources within the above fifteen (15) day time limit. No consideration will be
given to such a request after this specified period. The fifteen (15) days will begin
from the time the employee actually is placed in the position.
13
11:03 Probation Period
Newly hired employees for a permanent appointment to an established position,
shall be considered on a probationary basis for a period of up to six (6) months from
the date of hiring. During the probation period, employees shall be entitled to all
rights and privileges of this Agreement.
11:04 Temporary Assignments
Temporary assignments are recognized as a means of deploying staff to
projectsitasks with limited duration. Temporary assignments with a duration
of more than six (6) months are subject to mutual agreement between the
Union and the Employer. The term of a temporary assignment shall not be
extended without agreement from the Union.
11:05 Method of Making Appointments to Temporary Assignments
Temporary assignments of less than 4 months shall first be offered to the
senior qualified employee within the department.
Temporary assignments of four (4) months or more shall be posted
throughout the organization for a period of 7 calendar days. The applicant
having the required ability and qualifications who is senior in service shall be
awarded the assignment. Vacancies arising as a result of the temporary
assignment of an employee may be filled by offering same to the senior
qualified employee within the Department.
An employee can be removed from a temporary assignment and returned to
their former position if found to be unsatisfactory by their Manager or
Department Head. If such action is taken within six (6) months of the original
posting for the assignment, the Department Head shall have the sole
discretion in assigning the next senior qualified applicant to the job. In all
other cases the assignment shall be re- posted.
11:06 Casual Employees
(a) Casual employees shall not be subject to the terms of this agreement except
for Article 6 - Union Dues and Schedule "B" -Salary Table.
(b) Casual employees may be employed in a temporary assignment for which
permanent employee was not appointed as a result of the selection procedurE
detailed in Article 11:05.
ARTICLE 12 - GRIEVANCE PROCEDURE
12:01 In order to provide an orderly procedure for the settlement of grievances, the
Employer acknowledges the right of the Union to appoint or otherwise select, a
Grievance Committee whose duties shall be to assist any employee in preparing
and presenting a grievance in accordance with the grievance procedure.
12:02 The Union shall notify the Employer in writing of the names of each member of the
Grievance Committee.
12:03 Where a difference arises between the Employer and an employee or the Union
concerning the meaning or violation of this Agreement, an effort shall be made to
settle the dispute in the following manner:
STEP 1:
The aggrieved employee(s) shall submit the grievance to the
Grievance Committee.
STEP 2:
If the Grievance Committee considers the grievance to be justified, the
employee(s) concerned, together with a Union Representative, shall
first seek to settle the dispute with the Manager concerned within
twenty -one (21) days after the employee becomes or should have
become aware of the matter which is the cause of the grievance.
STEP 3:
Failing satisfactory settlement within seven (7) days after the dispute was
submitted under Step 2,the Chief Steward, along with the employee's(')
Union Representative may meet and discuss the grievance with the
City Manager or designate.
STEP 4:
Failing satisfactory settlement within ten (10) days after the dispute was
submitted under Step 3, the Union may make application to Common
Council in writing, stating the grievance concerned and requesting a hearing
before Common Council. A hearing shall be granted at the next regular
meeting of Common Council following the presentation of the application.
Common Council may delegate power and responsibility to make a decision
on all grievances arising from this agreement to a Grievance Board
consisting of one or more members of Common Council. In cases where a
Board has been appointed a hearing shall be granted within ten (10) days of
making an application to the Board.
15
12:04 Where a dispute involving a question of general application, administration or
interpretation occurs, or where the Union has a grievance, steps 1 and 2 of this
Article may be by- passed. This type of grievance is to be processed by the
Executive of the Union.
12:05 Replies to grievances shall be in writing at all stages.
12:06 Any award made as a result of the settlement of a grievance or any arbitration shall
be made effective as of the date the inequity or the facts of the grievance first arose.
12:07 Grievance Resolution Process - Mediation
(a) Where a grievance has not been resolved to the satisfaction of either party
to the grievance through the internal grievance resolution process, they will
notify the other party of their desire to proceed to interest -based grievance
mediation. Grievance mediation is a voluntary process which can be an
effective alternative to grievance arbitration for management and labour to
solve problems. The parties, through the assistance of a mediator, shall
attempt to resolve the grievance through negotiation, therefore, allowing the
parties to control and shape the settlement. Grievance mediation does not
interfere with the rights of the parties to the arbitration process.
(b) The grievance mediation process shall be confidential, voluntary, informal
and conducted by mediators trained in the principles of interest -based
negotiation/problem-solving. The appointment of the mediator shall be
made by the designated representatives of the parties, except when
requesting the services of a mediator from the Department of Advanced
Education & Labour.
(c) Where the parties are interested in using the mediation process, the parties
agree to the following:
(i) Either party may suggest to the other that a grievance filed under the
collective agreement be referred to mediation. The party to whom the
suggestion is made is free to accept or reject the suggestion. The
parties will use an Agreement to Mediate, to suggest grievance
mediation.
(ii) Grievances will only be referred to mediation if both parties agree.
(iii) The person or persons (office or offices) with authority to refer a
grievance to mediation will be designated by the parties.
(iv) (a) The representatives attending mediation sessions will have the
authority to settle the grievance.
16
(b) Representative from each party will take training in the process
and procedure of grievance mediation before they participate in
the grievance mediation process.
(v) (a) When both parties agree to mediate a grievance, the Agreement
to Mediate will be completed.
(b) The mediator will be chosen from a list of suitable individuals
agreed to by the parties on a rotating basis or will be appointed
by the Department of Advanced Education and Labour.
A Mediator Appointment Agreement, which outlines certain
stipulations about which the mediator and the parties need to be
aware, will be entered into.
(vi) There shall be no loss of wages and benefits for participation in the
grievance mediation process.
(vii) (a) If an Agreement to Mediate is signed by both parties, the period
of time from the date it is completed by the parties until (1) one
party revokes, in writing, the reference to mediate, or (2) the
mediation ends (whether successfully or not), is to be excluded
from the computation time under the steps of the grievance
mediation process.
(b) A mediation ends in accordance with the provisions specified in
the Mediator Appointment Agreement.
(viii) (a) If the mediation resolves the grievance, the Mediator will provide
the parties with a report outlining the settlement.
(b) If the mediation does not resolve a grievance, either party is free
to start proceedings or to continue proceedings to resolve the
grievance.
(ix) The time limits set forth may be extended by mutual consent of the
parties.
1r,
ARTICLE 13 -ARBITRATION
13:01 If a satisfactory solution is not found by the parties concerned within a period of
seventeen (17) days from the date of the hearing with Common Council or
Grievance Board, either party may, by written request to the other party, require the
matter to be referred to an Arbitrator. A sole arbitrator shall be selected by the
parties from the Municipal Sector Register of Arbitrators or otherwise
mutually agreed upon. If the parties cannot mutually agree on an arbitrator
within ten (10) days, then an arbitrator will be appointed for them by the
Minister of Advanced Education & Labour using the arbitrators included on
the Register.
13:02 A hearing shall commence within fifteen (15) days of the Arbitrator being appointed,
and shall continue in such manner that the arbitrator shall make an award in writing
not later than one (1) month after the entering upon the reference. The decision of
the Arbitrator shall be final and binding upon the parties to this Agreement.
However, the Arbitrator shall not have the power to alter, modify nor amend this
Agreement in any respect.
13:03 The expenses and remuneration of the Arbitrator and secretarial services shall be
borne in equal shares by the Employer and the Union
13:04 It shall be the duty of the Arbitrator to hear all parties concerned and to determine
the matters referred to it. Upon determination of the matter, the Arbitrator shall
make such order which will provide for final settlement of the matter and make such
order that will restore the aggrieved party, the Union or the Employer to its rightful,
just and equitable position.
13:05 Every party to and every party bound by the Agreement and every person on whose
behalf the Agreement was entered into shall comply with the provision for final
settlement and give effect thereto.
13:06 No grievance under this Agreement shall be deemed invalid by reason of any defect
in form or any technical irregularity.
FE
ARTICLE 14 - SUSPENSION OR DISCHARGE
14:01 Procedure & Notification to Parties
A permanent employee may be dismissed only for just cause and only upon the
authority of the City Manager. A Department Head may suspend an employee, but
shall immediately report such action to the City Manager. When an employee is
suspended or dismissed, they shall be given the reason(s) in the presence of their
Union Representative. The employee and the Union, through its Chief Steward,
shall be advised promptly by the Department Head, in writing, of the reason(s) for
the suspension or dismissal.
14:02 Unjust Treatment & Re- Instatement
Should it be found upon investigation that an employee has been unjustly
suspended or discharged, such employee shall be immediately reinstated to their
former position, without loss of seniority rating, and shall be compensated for all
time lost in an amount equal to their normal earnings during the pay period next
preceding such suspension or discharge, or by other arrangement as to
compensation which is just and equitable.
ARTICLE 15 — HOURS OF WORK AND OVERTIME
15:01 Hours of Work
(a) Employees covered by this agreement will work a maximum of 1820 regular
hours in a calendar year. Employees will receive payment for regular hours
on the basis of thirty -five (35) hours per week, fifty -two (52) weeks per year.
(b) With the exception of the Supervisors and Operators working in the Public
Safety Communications Centre, the work week will be Monday to Friday with
hours of work being scheduled between 7:00 am and 7:00 pm.
For all employees the minimum hours worked on a scheduled shift is three
and one -half (3.5) and the maximum hours worked on a scheduled shift is ten
and one half (10.5). Schedules will be provided and a minimum of two weeks
notice shall be given for a change in the schedule. The minimum notice may
be less than two weeks if mutually agreed between the manager and the
employee(s) affected by the change.
(c) The parties recognize the need to provide quality and timely service. An
integral part of this is the flexibility to have employees at work when they are
needed most. The work week should allow for adaptation to address peak
work periods.
19
Where the efficient and effective delivery of service requires a work week
beyond the timeframes noted in Article 15:01(b) schedules can be modified
with mutual agreement between the Union and the Employer.
In revising schedules the following conditions shall apply:
1. Employees will be eligible for two consecutive days off over a
consecutive seven -day period, unless mutually agreed between the
employee and manager.
2. Employees maybe scheduled to work on Saturday or Sunday but
not both.
3. Notice of change in schedules will be provided in accordance with
the provisions of Article 15:01(b)
Conditions 1 and 2
in
this article shall
not apply to the Supervisors and
Operators working
in
the Public Safety
Communications Centre.
(d) A lunch break of a minimum of 30 minutes to a maximum of 60 minutes shall
be scheduled at approximately mid -shift. If an employee is required to work
through the lunch break they shall be entitled to compensation at the
applicable overtime rate.
For Supervisors and Operators in the Public Safety Communications Centre
each 12 hour shift shall provide for two meal breaks with a total duration of
one and one -half (1 1/2) hours, with no break being less than thirty (30)
minutes, to be taken at appropriate designated intervals.
15:02 Overtime
(a) Overtime shall be paid at one and one half (1 1/2) times the regular rate on the
first and fourth regular day off and two (2) times the regular rate on the
second and third regular day off.
(b) If detained more than thirty minutes at the end of a working day, overtime
worked shall be calculated from the end of the regular work day and shall be
paid for at the rate of one and one half (1 1/2) times the regular rate of pay.
(c) If called back to work after proceeding home, time worked shall be calculated
from the time of reporting to work to the termination of work, with a minimum
of three hours. Overtime shall be paid at the prevailing rate of pay.
(d) Overtime shall be authorized by the appropriate Manager prior to
commencement, if possible.
20
(e) Overtime leave at the same overtime rate may be taken in lieu of payment for
overtime by mutual agreement of the employee and employer, provided that
the request for such leave is in writing.
(f) Should an employee work the required 1820 regular hours and agrees to be
scheduled to work additional hours they shall be paid at time and one -half for
these hours and the provisions of Article 15:02 (a) shall apply.
15:03 On -Call Pay
When an employee is required to be on -call, that is, immediately available by
direct telephone /pager contact, he /she shall be paid 7 hours pay at the regular
rate or receive 7 hours compensatory time off for each week on -call. The
appropriate manager will determine whether the employee will receive pay or
time off.
In the event the employee is required to report to work the call in provisions
detailed in article 15:03 (c) shall apply.
In cases where the employee can resolve the matter without reporting to work
the employee will be compensated on an hourly basis at the prevailing rate of
pay. The minimum pay shall be one (1) hour for up to two calls on unrelated
incidents within any sixty (60) minute period.
ARTICLE 16 — JOB CLASSIFICATION AND TRANSFERS
16:01 For purposes of salary administration the positions covered by this
agreement shall be assigned to one of nine salary groups as detailed in
Schedule "A ".
16:02 The Employer agrees to meet with the Union for the purpose of discussing the
classification of any bargaining unit position that is not included in Schedule "A" of
the Working Agreement. The Employer shall provide a job description for the
position.
After meeting
with
the Union, the
Employer will
allow ten
(10) days for further
discussion
with
the
Union
before
the
new position
is
posted
or
advertised.
The grouping for the position shall be subject to
and the Union. If the parties are unable to agree
question, such dispute shall be submitted to
applicable salary once determined shall become
position was first filled by an employee.
21
discussion between the Employer
on the grouping for the position in
grievance and arbitration. The
retroactive to the time the new
16:03 The employer shall have the right to transfer employees within the same position
classification as detailed in Schedule "A ". I I .
ARTICLE 17 — SALARIES INCREMENTS AND PREMIUMS
17:01 Salaries
See attached Schedule "B" which shall form part of this agreement.
17:02 Incremental Increases
An employee shall be entitled to increments as follows:
(a) 1/2 after six months of appointment.
(b) an additional 1/2 on the first anniversary of
appointment.
(c) on the second anniversary, the maximum for the
position.
17:03 Promotional and Actina Pay
If a permanent employee substitutes in or is promoted to a position of higher
classification and performs the duties of a higher classification as determined
by the Department Head, they shall receive either the minimum rate of the
higher group or the rate of a one year increment in their own group added to
their normal rate of pay, whichever is greater. Acting Pay shall only be
applicable when duties of the higher classification are performed for a
minimum of half of a scheduled shift. Should an employee perform the duties
of that higher classification for a period of six months they shall be entitled to
an increment at the applicable rate.
17:04 Shift Differential
An employee shall receive a shift differential premium of $1.00 for each hour
on the scheduled shift if any of the regular scheduled hours fall between
8:00 p.m. and 6:00a.m.
22
ARTICLE 18 - STATUTORY DESIGNATED AND PROCLAIMED HOLIDAYS
18:01 The Employer recognizes the following as paid Holidays:
New Years Day
Good Friday
Easter Monday
Victoria Day
New Brunswick Day
Canada Day
Labour Day
Thanksgiving Day
Remembrance Day
Christmas Day
Boxing Day,
and any other day proclaimed
by the Federal, Provincial or Municipal
Governments as a holiday.
18:02 The above holidays shall be paid to all employees at their current regular rates of
pay.
18:03 For shift work employees, holidays will be deemed to commence at the start
of the night shift on the day preceding the holiday and end at the end of the
day shift on the holiday. Where applicable due to shift schedules Easter
Sunday will be recognized as the holiday in place of Easter Monday. Easter
Monday will be considered a regular work day.
18:04 When any of the above -noted holidays falls on an employee's scheduled day
off, an employee shall, at the discretion of the appropriate Manager, receive
seven (7) hours pay or an equivalent amount of time off in lieu.
18:05 When employees are required to work on a statutory, designated or proclaimed
holiday, they shall be paid for the holiday as per Article 18:02 as well as double time
for all hours worked with a minimum of 4 hours as "call back" or at the discretion of
the appropriate manager be given compensatory time off on the same hourly basis.
ARTICLE 19 -VACATIONS
19:01 An employee who has completed one (1) year of continuous service beyond the end
of the period for which they have been paid under the terms of the 'Vacation Pay
Act ", shall be granted seventy (70) hours vacation with pay. Other vacation
entitlements shall be as follows:
Upon completion of
a)
2 years
continuous service -105
hours
b)
10 years
continuous service —140
hours
c)
20 years
continuous service
—175
hours
d)
30 years
continuous service
— 210
hours
23
With the exception of Supervisors and Operators in the Public Safety
Communications Centre, a shift shall equal seven (7) hours for purposes of
vacation selection. For the Supervisors and Operators in the Public Safety
Communications Centre vacation time will be credited on an hour for hour
basis against scheduled shifts.
The number of employees on vacation at any one time shall be limited to a
reasonable number at the discretion of the Manager concerned so as not to curtail
or interfere with the operating efficiency of the Department.
In addition to the above vacation periods, each employee who has completed one
year of continuous service shall be entitled to seven (7) hours as a floating holiday,
to be taken at a mutually agreed time, each calendar year.
19:02 Holidays During Vacations
If a statutory, designated or proclaimed holiday falls or is observed during an
employee's vacation period, they shall be granted an additional day's vacation for
each such holiday in addition to their regular vacation time.
19:03 Vacation Pay Advance
Vacation
pay advance as well as an employee's weekly pay shall
be deposited in
the bank
of the employee's choice
no later than 8:00 a.m. each
Thursday. The
employee
shall notify the City of the
bank and account number.
ARTICLE 20 - LONG - SERVICE PAY AND RETIREMENT PAY
20:01 Long Service Pay
In recognition of the principle that an employee's knowledge and experience
increase with length of continuous service, the Employer agrees to pay service pay
to permanent employees employed on or before July 7, 1992 once a year by the
following formula:
Commencement of 4th year & including 7th year =
I% of gross annual earnings
Commencement of 8th year & including 11 th year =
1.5% of gross annual earnings
Commencement of 12th year & including 15th year =
2% of gross annual earnings
Commencement of 16th year & including 19th year =
2.5% of gross annual earnings
Commencement of 20th year & beyond =
3% of gross annual earnings
24
Long- Service Pay shall be paid in December of each year to employees who qualify
and are on strength on November 1 st and shall not be related to the number of days
worked since the qualifying date.
On retirement or severance, an employee shall be entitled to long- service pay
calculated from January 1st to the date of departure. In case of death the service
pay shall be paid to the employee's dependants or beneficiary.
Employees covered by this Agreement, hired after July 7, 1992, will not be eligible
for Long- Service Pay, now or in the future.
20:02 Retirement Pay
The Employer agrees to pay each permanent and established employee upon
retirement, one (1) month's pay for every five (5) years' service or fraction thereof to
a maximum of six (6) months' pay. Retirement pay shall be paid at the same rate as
paid for regular time in the employee's permanent classification for the employee's
last working period. Such payment shall be made in lump sum upon retirement and
shall not be subject to deductions for Group Life Insurance nor City Pension. This
benefit shall not apply when an employee resigns from the service nor is dismissed
for cause.
To qualify the employee must have a minimum of five (5) years' continuous service,
with the Employer as of the date of retirement. In case of death of an employee on
the active payroll, with five (5) or more years' continuous service, payment shall be
made to the employee's dependents or beneficiary.
An employee may, after July
The employee may request
pay. Such payment shall be
request is made. To qualify
continuous service. Upon st
to further retirement pay.
ARTICLE 21 - EMPLOYEE BENEFITS
21:01 Group Life Insurance
1 st, 1995, opt out of future eligibility for retirement pay.
in writing a one - time -only payment in lieu of retirement
in an amount as defined above, based on the date the
the employee must have a minimum of five (5) years'
ich payment the employee would waive all entitlement
The Employer agrees to pay 75% of the premium for a Group Life Insurance and
Accidental Death and Dismemberment Plan for permanent employees with the
employee paying the remaining 25 %.
Upon retirement employees shall receive a $5,000.00 paid -up insurance policy from
the City of Saint John.
25
21:02 Medical Health and Dental Plans
The Employer agrees to pay $43.30 towards the cost of monthly premiums
for single coverage and $94.04 for family coverage, as applicable, for the
present employees health coverage. The employee shall pay the remainder
of the cost of monthly premiums. It is understood and agreed that such
benefit shall extend to permanent employees only. Any employee who is not
a participant shall not be entitled to a cash payment in lieu of the Employer's
contribution to the premium.
The Employer agrees to pay $54.30 towards the cost of monthly premiums
for the present dental plan coverage for all permanent employees. The
employee shall pay the remainder of the cost of monthly premiums. The
dental plan is compulsory for all employees except where an employee has
better coverage through his or her spouse. Any employee who is not a
participant under the dental plan shall not be entitled to a cash payment in
lieu of the Employer's contribution to the premium.
Within ninety (90) days the parties agree to identify health and dental plan
options and to make changes to the plans and or carrier, including benefit
levels, or any other agreed changes as required to limit the total cost to the
available premium revenue.
The parties recognize the need to continue to work together to control the
cost of health and dental plans — by overseeing the plans and making
mutually agreed changes that, from time to time, are deemed appropriate.
In the event that appropriate changes cannot be agreed upon, the union
agrees to implement necessary changes designed to limit total costs to
available premium revenue within sixty (60) days of any notice of premium
increase by the carrier. The City agrees to assist the Union by implementing
the administrative and /or design changes necessary to ensure the premiums
meet the full cost of the plan.
In any event, upon implementation of the above noted rates, the employer
premium contribution shall be fixed and will not exceed the above noted
amounts nor shall the employer be liable for any deficit in the plan as a
result of employee claims exceeding premiums paid.
For clarification and continuity, it is understood that the plan design and
benefits that exist under the terms of the collective agreement expiring on
December 31, 1998 shall continue subject to the above.
The above rates shall come into effect on the earlier of January 1, 1999 or
some other mutually agreed date.
26
All employee benefit plans outlined herein shall be fully negotiable and not
changed without mutual consent.
Annually, the Employer shall provide each permanent employee with a
detailed employee benefit statement outlining all benefits and plans in the
Collective Agreement.
In the case of absence for illness or disability, the Employer's contribution
will be paid to the Group Life Insurance Plan, Pension Plan and the Health
and Dental Plan where applicable. This Article shall only apply to those
employees who qualify under this Article.
The health and dental benefits shall continue to all retirees at the group
rates. Premiums for these benefits are to be paid fully by all retirees and will
be deducted from their pension cheque.
21:03 Sick Leave Defined
Sick Leave means the period of time an employee is absent from work by
virtue of being sick or disabled, or under examination or treatment of a
physician, chiropractor, or dentist or because of an accident for which
compensation is not payable under the Workers' Compensation Act.
For routine examinations by physicians, chiropractors, or dentists, or routine
visits unless as a result of a previous illness every employee shall be entitled
to up to10.5 hours per year not to be deducted from sick leave benefits.
21:04 Sick Leave Plan Accumulation
Every
employee
shall
accumulate sick leave at the rate of 10.5 hours per
month
worked
up
to an
accumulated
total
of 1400
hours.
21:05 Deduction from Sick Leave
A deduction shall be made from accumulated sick leave of all normal
working hours exclusive of holidays absent for sick leave. Sick leave
shall be paid at the employee's rate of pay in effect on the first day of
sickness.
21:06 Proof of Illness
An employee may be required to produce a certificate from a medical
practitioner for any illness in excess of two (2) working shifts, certifying that
they are unable to carry out their duties due to illness or due to exposure to a
contagious disease.
27
Employees with more than four (4) one or two -shifts uncertified sick leaves in
any calendar year may be required to produce a medical certificate from a
doctor for all future absences on sick leave which occur within a calendar
year.
21:07 Sick Leave During Leave of Absence and Lay -Off
When an employee is laid off on account of lack of work or is granted an
approved leave of absence, the employee shall not receive sick leave credits
for the period of such absence but shall retain their cumulative credit, if any,
existing at the time of such layoff or leave of absence. These credits, if any,
may only be used by the employee after they return to active duty. In the
event the layoff period is longer than six (6) months, the credits do not apply.
21:08 Sick Leave and Vacation Leave
If an employee is on sick leave he /she shall not be entitled to any vacation
benefits in the second or succeeding year of illness. If such employee
returns to active service, vacation benefits in that year shall be pro -rated from
the date of return to active service.
21:09 Sick Leave Bank
Sick Leave credits shall be accumulated in a Sick Leave Bank for the
benefit of employees covered by this agreement. The sick leave credits will
be replenished by members of Local 486 as determined by the Union.
A four member Sick Leave Bank Committee shall be established to
administer the allotment of sick leave credits from the Sick Leave Bank.
The Committee of Local Union 486, C.U.P.E. and the City shall consist of two
representatives from the Union and two from the City.
Any disputes in regard to the administration of the sick leave plan as defined
herein shall be submitted to arbitration as per Article 13.
21:10 Sick Leave Bank Allotments
Applications for an allotment from the Sick Leave Bank may be made by an
employee, who has exhausted their own sick leave credits.
Only employees with more than one years continuous service shall be
eligible for an allotment from the Sick Leave Bank. In the event an employee
becomes totally disabled, as signified by a medical certificate, they shall be
28
referred to the Pension Board. In the event an employee is absent for 120
working days in a 12 month period they shall be assessed by a medical
doctor and shall provide medical documentation in a standard form as
detailed in Schedule "D ".
Such employees may be granted sick leave from the Bank upon the approval of the
Union Sick Leave Bank Committee and the City upon production of the appropriate
medical certification. Employees shall not accumulate vacation credits while
being granted sick leave credits from the bank.
Allotment of Sick Leave from the Bank shall be at a daily rate equal to the
employee's daily rate while on their own accumulated sick leave.
Under no circumstances shall there be any pyramiding of benefits.
21:11 Sick Leave Records
As soon as possible after the close of each calendar year, the employer shall
advise the Sick Leave Bank in writing of the amount of Sick Leave accrued to
each employee's credit and to the Bank.
21:12 Military Leave
(1) Any employee who qualifies for acceptance by the CAF (Reserves) shall be
entitled to time off with full pay and benefits up to a maximum of 14 consecutive
calendar days per annum for Reserve Training. This training time shall be in
addition to holidays contained in this Collective Agreement.
(2) Wages received for such approved Reserved Training shall be reported to the
Employer and the employee shall have the option to choose the higher wage
between the City and the Department of National Defence.
21:13 The Sick Leave Plan and Military Leave shall apply to all employees within the
bargaining unit.
ARTICLE 22 - TECHNOLOGICAL CHANGE
22:01 Improved Skills
In the event that the Employer should introduce methods or machines which require
new or greater skills than are possessed by employees under the present methods
of operation, such employees shall at the expense of the Employer, be given a
period not exceeding one (1) year during which to perfect or acquire the skills
29
necessitated by the new methods of operation or be transferred to another
position. There shall be no change in the salary of any such employee during the
training period other than their normal increment and no reduction in pay upon
being reclassified in the new position or transferred to a position of less pay.
22:02 Extensive Training Needed
Should the introduction of new methods of operation create a need for the
perfection or acquisition of skills requiring a training period longer than one (1) year,
the additional training time shall be the subject of discussion between the Employer
and the Union.
22:03(a) Technological Change Defined
Technological change means:
(i) The introduction of equipment or material of a different nature and kind from
that previously utilized by the Employer; and
(ii) A change in the Employer's method of operation that is directly related to the
introduction of said equipment or material.
(b) Advance Notice
Prior to introducing technological change, the Employer agrees to notify the Union of
its intentions at least ninety (90) calendar days in advance of implementation.
(c) Contents of Notice
The notice shall be conveyed in writing and shall contain appropriate information
including:
(i) the nature of the change;
(ii) the date on which the Employer proposes to effect the change;
(iii) the approximate number, type and location of employees likely to be affected
by the change; and
(iv) the effects the change may be expected to have on employees' working
conditions and terms of employment.
30
(d) Consultation
During the ninety (90) day notification period contained in Article 22:03(b), the
Employer and the Union shall meet in an attempt to minimize any adverse effects
the technological change may be expected to have on employees working
conditions and /or terms of employment.
ARTICLE 23 - LEAVES OF ABSENCE
23:01 Bereavement Leave
(a) For purposes of clarification, bereavement leave shall be defined as an approved
leave of absence from work for a specified period without loss of pay, seniority or
other benefits for the purpose of making funeral arrangements and /or attending the
funeral of a deceased member of the employee's immediate family.
(b) In the event of the death of an employee's father, mother, spouse, son, daughter,
brother, sister, father -in -law, mother -in -law or legal guardian up to a maximum of
three consecutive shifts shall be granted, one of which shifts shall be on the day of
the funeral and to the extent that any or all of these are scheduled shifts.
In the event of the death of an employee's grandparents, sister -in -law, brother -in-
law, or child of a brother or sister, an employee shall be entitled to two shifts off
with pay.
(c) In the event of death of any member of the bargaining unit, the President or an
appointee and one other member of the Union shall be granted paid leave of one
shift for the purpose of attending the funeral and to pay last respects to the
deceased.
(d) One full shift of leave shall be granted without loss of salary or wages to attend a
funeral as an active pallbearer.
23:02 Family Leave
An employee may be granted up to five (5) shifts off without loss of pay, in the
event they are left homeless due to fire, flood, or any act of God, subject to the
approval of the Manager concerned.
23:03 General Leave
Once, every five (5) years, the Employer shall grant leave of absence without
pay and without loss of seniority to a maximum of twelve (12) months to any
employee requesting such leave for good and sufficient cause. The employer
may grant additional absences. Such requests shall be made in writing by
the employee and submitted to the appropriate Manager. If the Manager
31
refuses to grant such leave of absence, the employee may appeal such
decision to the City Manager. Upon approval by the City Manager, such leave
of absence shall be granted.
23:04 Special Leave
(a) Up to five (5) weeks unpaid leave of absence shall be granted at the
employee's request once every four (4) years, providing the employee has
completed at least four (4) years continuous service to earn entitlement.
Such special leave shall be taken at a mutually agreed upon time. Such
request shall be made in writing by the employee to the department head not
later than two (2) months prior to commencement of the leave.
(b) Time off with pay shall be granted for the following:
Employee's Marriage - one (1) shift
Birth of Child - one (1) shift
Adoption of Child - one (1) shift
23:05 Union Business
Time off shall be granted temporarily on proper notification to the Manager
concerned for any duly authorized Union representative serving on the Negotiating
Committee involved with processing grievances, to attend meetings and handle
business arising therefrom or incidental thereto. Such employee shall suffer no loss
for time so spent.
23:06 Union Conventions and /or Seminars
Leave of Absence with pay and without loss of seniority shall be granted for the
necessary time off to a maximum aggregate of twenty (20) shifts in any one year to
employees elected or appointed to attend union conventions and /or seminars upon
written request received at least ten (10) days in advance by the appropriate
manager.
23:07 Reimbursing Employer for Pay & Benefits
An employee on unpaid approved leave of absence for Union business shall receive
their regular pay and benefits to the extent permitted by statute or regulations. The
Union shall reimburse the Employer for all pay and benefits during the period of
absence.
32
23:08 (a) Maternity Leave
Maternity leave shall be unpaid and cover a period of up to six (6) months before or
after the birth or adoption of a child of pre - school age. When a longer period is
required for child care due to health reasons, the employer shall grant an extension
up to a maximum of one (1) additional year. An employee who resigns for maternity
reasons shall be considered as having been on leave without pay if she is re-
employed within six (6) months of the date of her resignation.
During the period of maternity leave, if permissible
under
the relevant
plan, the
Employer shall continue to pay its share of Pension,
Health
and Dental
Plan, and
Group Life Insurance. The employee also agrees
to pay
her share.
When an
employee decides to return to work after maternity
leave,
she shall provide the
employer with at least two (2) weeks notice. On return from maternity
leave, the
employee shall be placed in her former position. If
the former position
no longer
exists, she shall be placed in an equivalent
position.
(b) Vacation Benefit During Maternity Leave
Employees entitled to Maternity Leave shall be permitted to accumulate up to a
maximum of 70 hours vacation. Such days shall accumulate at the Employee's
normal rate of vacation earned.
23:09 Court Dutv
When an employee is on jury duty or called as a witness in City related court
proceedings, they shall receive full pay at the prevailing rates. Any monies
received by the employee, for said matters in lieu of weekly pay, shall be paid to the
City of Saint John.
23:10 Christmas Leave
An employee may request an unpaid leave absence, hereinafter referred to as
Christmas Leave, between December 20 and January 7 of each year. Interested
employees shall make a request for Christmas Leave, in writing, to the manager
responsible. The number of employees on Christmas Leave shall be limited to a
reasonable number at the discretion of the manager responsible. Christmas Leave
may be taken without immediate loss of income. Deductions for Christmas Leave
shall be made at the rate of not less than one day per month beginning in January;
i.e., deductions for Christmas Leave would commence in January of the following
year.
33
ARTICLE 24 - SAFETY
24:01 The Employer and the Union shall co- operate, in maintaining and improving where
necessary safety measures now in effect.
(a) Equipment Supplied and Safety Footwear Allowance
All employees working in any dirty or dangerous capacity shall be supplied with all
necessary equipment. It shall be compulsory to wear and use alll safety equipment
supplied by the Employer.
With the permission and signed approval of the appropriate manager, the
Employer agrees to re- imburse employees engaged in field work a maximum of
$70.00 per annum for the purchase of CSA - approved safety shoes /boots equipped
with safety toe feature upon presentation of receipt for same. Such footwear must
be worn, where necessary, as a condition of employment.
(b) Enforcement
All supervisors will consider it an important and essential part of their jobs to
administer the safety program. They shall by precept and example secure complete
compliance with all safety regulations by all workers under their direction.
24:02 Injury on Duty
(a) Notification
When an employee is injured on duty, the injury must be reported to the immediate
supervisor as soon as possible after the injury and in any event, not later than the
end of the working period in which the injury was sustained.
(b) Remuneration
When an employee is injured on duty they shall receive payments from the
Employer equal to 80% of their pre- accident net earnings at the prevailing rates for
the first 39 weeks from the day of the injury and 85% thereafter; subject
nevertheless, in case of injury, to the provisions of the City of Saint John Pension
Act, provided they have complied with subsection 24:02(a) above. All payments will
comply with Section 38.2(2.2) of the Workers Compensation Act.
Any changes to Article 24 shall be by mutual agreement, and if no agreement can
be reached, shall be determined in accordance with Article 12.
34
(c) Any monies an employee is entitled to from the Workers' Compensation Board in
lieu of weekly pay shall be paid by the Workers' Compensation Board to the City of
Saint John. This Article shall not apply to a person no longer actively employed and
who has retired due to a disability..
(d) Net earnings shall be defined as pre- accident gross earnings less any income tax,
Canada Pension and Unemployment Insurance deductions.
24:03 Civic Employees' Safety Committee
(a) A Saint John
Civic
Employees'
Safety Committee shall be established under the
Occupational
Health
and
Safety
Act.
(b) Time spent by employees in performance of their duties as members of the Joint
Safety Committee shall be considered as time worked, and payment shall be paid
on the basis of straight time.
24:04 Safe
The Employer shall provide the Union Safety Representative all reasonable
information when requested.
ARTICLE 25 - GENERAL CONDITIONS
25:01 Bulletin Boards
The Employer shall provide bulletin boards in each division on which the Union shall
have the right to post notices of meetings and other such notices as may be of
interest to the employees.
25:02 Instructional Courses
The Employer agrees to pay one half the cost of any job related course taken by
mutual consent. Upon successful completion of such course, the Employer shall re-
imburse the employee for their share of the cost incurred.
25:03 Copies of Agreement
The Union and the Employer desire ever
provisions of this Agreement and their rights
the Employer shall bear 50% of the cost of
established by the lowest tender acceptable
signing. If the lowest tender is not acceptable
shall be paid by the Union.
35
y employee
and duties t
printing 300
to the City,
to the Union
to be familiar with the
ender it. For this reason,
copies of the agreement
within thirty (30) days of
all extra costs for printing
25:04 Correspondence
Except as specifically provided elsewhere in this Agreement, all correspondence
between the parties arising out of this Agreement or incidental thereto, shall pass to
and from the Manager of Human Resources and the Secretary of the Union.
25:05 Definition of Word Designate(s)
For purposes of clarification, wherever and whenever City Manager, Chiefs,
Commissioners, Managers and certain officers and other senior management
personnel are referred to by title in this Agreement, the same shall be deemed to
apply to their designate(s) in that particular context.
25:06 Benefit to City
An employee who furnishes an idea, which is adopted for improvement in the
operation of a Civic Department, shall receive recognition from the Employer in the
form of a cash grant which the Employer deems proper, taking into consideration
the value of the improvement.
25:07 Definition of Day(s)
Unless otherwise specified, wherever and whenever the word day(s) is referred to in
this Agreement, it shall be construed to apply to calendar day(s) and not working
day(s).
25:08 Plural & Gender
Whenever the singular or masculine is used in this Agreement it shall be considered
as if the plural or feminine has been used where the context of the party or parties
hereto so require.
25:09 Access to Personnel File
Employees wanting to view their personnel files shall request in writing to the
Manager of Human Resources. The employee may view files and may make
photocopies in the Human Resources Division of Corporate Services. The
Employee is not to remove the file but must view in the presence of a duly
designated representative of Human Resources staff. Such request for viewing by
an employee shall be granted within two (2) working days of the written request.
36
25:10 The Employer agrees to register the Sick Leave Plan with the Human Resources
Development Canada under the Employment Insurance Act. Any benefit derived
from such registration, the employee's portion shall be returned to the Union in trust
on behalf of the employees. Such money shall be used to provide a benefit to the
individual employee.
ARTICLE 26 - TERM OF AGREEMENT
26:01 Notification to Bargain
The Agreement shall take effect and be binding on the parties hereto for the period
from January 1st, A.D., 1999 to December 31st, A.D., 2001 inclusive and shall
remain in force for successive periods of twelve months thereafter, unless either
party request negotiation of a new or replacement Agreement by giving written
notice to the other party not less than sixty (60) days and not more than one
hundred and twenty
notice(s) shall specify any addition, deletion or alteration desired. Upon receipt of
such notice by either party, negotiations shall commence within twenty (20) days
following such notice having been given.
26:02 Changes in Agreement
Any changes deemed necessary during the term of this Agreement may be made
by mutual agreement of the parties hereto at any time.
37
ARTICLE 27 - Sianatories
IN WITNESS WHEREOF the Employer has hereunto caused its Corporate Seal to be affixed under
hands of its duly authorized Officers, and the Union has caused this instrument to be executed by
proper Officers hereunto duly authorized the day and year first written above.
SIGNED, SEALED AND DELIVERED
In the presence of:
Witness
Witness
M
THE CITY OF SAINT JOHN
('THE EMPLOYER ")
Mayor
Common Clerk
CANADIAN UNION OF PUBLIC
EMPLOYEES
SAINT JOHN CITY HALL EMPLOYEES
LOCAL NO. 486, C.L.C.
President
Recording Secretary
SCHEDULE "A"
Position Classifications by Salary Group
Group 1
Casual Administrative Clerk
Group 2
Administrative Clerk 2
Process Clerk 2
Group 3
Administrative Clerk 3
Process Clerk 3
Finance Clerk 3
Group 4
Administrative Assistant 4
Process Clerk 4
Finance Clerk 4
Engineering Services Technician 4
Traffic Services Technician 4
PSCC Operator
Group 5
Administrative Assistant 5
Process Clerk 5
Community Services Co- ordinator 5
Engineering Services Technician 5
Planning Technician 5
Information Services Assistant
39
Group 6
Administrative Assistant 6
Buyer
Community Services Co- ordinator 6
Traffic Services Technician 6
Technical Services Inspector 6
Information Services Technician 6
Group 7
Financial Supervisor 7
Financial Services Clerk 7
PSCC Supervisor
Traffic Services Technician 7
Community Services Co- ordinator 7
Engineering Services Technician 7
Technical Services Inspector 7
Network Administrator
Group 8
Financial Services Supervisor 8
Assistant Purchasing Agent
Community Services Co- ordinator 8
Building Plans Examiner 8
Planning Technician 8
Group 9
Community Services Co- ordinator 9
Insurance Co- ordinator
Systems Specialist
Plumbing Inspector
Engineering Services Technician 9
SCHEDULE "All -1
Position Classifications and Job Titles
Position Classification Job Title
Group 1
Administrative Clerk (Casual) Clerk Typist
Group 2
Administrative Clerk 2 Stenographer
Process Clerk 2 Order Clerk
Permits Clerk
Billing Clerk
Counter Clerk
Collections Clerk
Cash Clerk
Group 3
Administrative Clerk 3 Stenographer II
Process Clerk 3 Payroll Clerk
Revenue Clerk
Assistant Cashier
Finance Clerk 3 Accounting Clerk
Group 4
Administrative Assistant 4 Secretary I
Process Clerk 4 Services Clerk
Senior Payroll Clerk
Purchasing Clerk
Cashier
Finance Clerk 4 Accounting Clerk
Traffic Services Technician 4 Traffic Services Assistant
Engineering Services Technician 4 Instrumentman II
PSCC Operator PSCC Operator
Position Classification
Group 5
Administrative Assistant 5
Process Clerk 5
Community Services Co- Ordinator 5
Engineering Services Technician 5
Planning Technician 5
Information Systems Assistant
Group 6
Administrative Assistant 6
Community Services Co- Ordinator 6
Traffic Services Technician 6
Technical Services Inspector 6
Buyer
Information Systems Technician
Group 7
Financial Supervisor 7
Network Administrator
PSCC Supervisor
Traffic Services Technician 7
Technical Services Inspector 7
Financial Services Clerk 7
Community Services Coordinator 7
Engineering Services Technician 7
Job Title
Secretary It
Costing Clerk
Housing and Property
Visitor Services Co- Ordinator
Engineering Technician
Instrumentman II
Works Inspector I
Planning Technician
Help Desk Consultant
MIS Assistant
Secretary III
Recreation Supervisor
Parking Meter/Traffic Signal Technician
Assistant By -Law E.O.
Technical Services Inspector
Buyer
GIS Co- Ordinator
Water Rates Supervisor
Accounts Payable Supervisor
Office Supervisor (M.O.)
Network Administrator
PSCC Supervisor
Traffic Statistics Analyst
Assistant Building Inspector
Rehabilition Services Inspector
Accounting Clerk
Social & Cultural Affairs
Engineering Technician
Position Classification
Group 8
Community Services Co- Ordinator 8
Assistant Purchasing Agent
Financial Supervisor 8
Planning Technician 8
Building Plans Examiner 8
Group 9
Insurance Co- Ordinator
Community Services Co- Ordinator 9
Systems Specialist
Plumbing Inspector
Engineering Services Technician 9
Job Title
Recreation Supervisor
Assistant Purchasing
Paymaster
Supervisor, Cash 8 Collections
Planning Technician III
Building Plans Examiner
Insurance Co- Ordinator
Recreation Supervisor
Convention Officer
Systems Specialist
Programmer Analyst
Plumbing Inspector
Engineering Technician IV
SCHEDULE "B",
SALARIES
JANUARY 1, 1999 JANUARY 1, 2000
Minimum Maximum Minimum Maximum
Group 1
21,016
23,011
21,226
23,241
Group 2
23,544
25,824
23,779
26,082
Group 3
262071
28,631
26,332
281917
Group 4
28,597
315439
28,883
31,753
Group 5
31,128
34,247
31,439
34,589
Group 6
33,936
37,370
34,275
37,744
Group 7
36,745
403492
37,112
40,897
Group 8
39,555
439613
391951
44,049
Group 9
42,361
46,732
420785
47,199
INCREMENTS - For the purpose of Article 17 of this Agreement, an increment is calculated by dividing thf
difference betvveen the maximum and minimum by two (2).
Wages and economic benefits are fully retroactive to January 1, 1999.
M
SCHEDULE "B"
SALARIES
January
1, 2001
July 1,
2001
Minimum
Maximum
Minimum
Maximum
Group 1 21,481
Group 2 24,064
Group 3 260648
Group 4 290230
Group 5 31,816
Group 6 34,686
Group 7 379557
Group 8 40,430
Group 9 43,298
23,520 21,696 23,755
26,395 249305 26,659
29,264 262914 29,557
32,134 29,522 32,455
35,004 32,134 359354
38,197 35,033 38,579
41,388 37,933 41,802
44,578 40,834 45,024
47,765 43,731 485243
INCREMENTS - For the purpose of Article 17 of this Agreement, an increment is calculated by dividing
difference between the maximum and minimum by two (2).
41
SCHEDULE "C"
ADMINISTRATIVE /SUPERVISORY /PROFESSIONAL STAFF (NON - UNION)
City Manager
Deputy City Manager
Administrative Assistants to City Manager
Executive Secretary to City Manager
Common Clerk
Assistant Common Clerk
Deputy Common Clerk
Commissioners
Deputy Commissioners
Directors
Assistant Directors
Fire Chief
Deputy Fire Chief
District Chiefs
Administrative Officer (Fire)
Personnel Officer 11
Personnel Officer I
Labour Relations Officer
Occupational Safety Officer
Secretary I (Personnel)
Clerk-Typist (Labour Relations)
Personnel Records Clerk
Stenographer I (Personnel)
Clerk- Typist(Personnel)
Manager, Human Resources
Benefits Officer
Staffing Officer
Employment Relations Officer
Human Resources Assistant
Staffing Assistant
H. R. Records Analyst
H. R. Administrative Clerk
City Solicitor
Solicitors I, 111 III
Legal Stenographer
Legal Secretary
Manager, Visitor Bureau
Senior Transportation Policy Advisor
Manager, Civic Public Relations
Manager, Public Affairs
Chief Engineer, Operations (Works)
Chief Engineer, Water & Sewerage
Senior Project Engineer
Project Engineer
Management Services Engineer
Design Engineers
Traffic Engineers
Assistant Engineers
Superintendents
Assistant Superintendents
General Foreman
Mechanical Supervisor
Operations Engineer
Registered Land Surveyor
Budget Control Officer (Municipal Operations)
Deputy Market Clerk (Community Services)
Chief, Technical & Inspection Services /Building
Inspector
Technical Services Engineer
Deputy Building Inspector
Budget Officer
Comptroller
Assistant Comptroller
Data Processing Manager
Systems Manager
Chief, Development Control & Assistant Development
Officer
Manager, Development Control
Manager, Policy Planning
Planner II
Planner 111
Heritage Planner
Rehabilitation Services Officer
Property & Appraisals Officer
Manager, Building Maintenance
Real Estate Appraisal Officers
Purchasing Agent
By -Law Enforcement Officer
Executive Assistant to the Mayor
Administrative Assistant /Secretary to the Mayor
Tourist Officer
Manager, Public Safety Communications Centre
HE
SCHEDULE "D"
Date
Employee Name
Address
Employee Name:
As per Article 21:10 — Sick Leave Bank Allotments, I am requesting that, as soon
as possible, you contact your physician, Dr. , for medical documentation
containing a response to the following:
(a) describe the nature of the employee's condition in order to
substantiate why the employee can or cannot return to work;
(b) advise of the probability of the employee returning to work in the
employee's permanent position;
(c) if such a return is anticipated, the date that it will occur; and
(d) advise as to the duties or types of work that the employee would
be capable of performing.
This information must be provided prior to approving your most recent
absence and as such, it must be provided within ten (10) working days.
Yours truly,
MI
ADDENDUM 1
BETWEEN: The City of Saint John, N.B.
The City of Saint John Board of Police Commissioners
CUPE Local 486, City of Saint John City Hall Employees
The Saint John Board of Police Commissioners was formed in February of 1998. In
accordance with the provisions of the Police Act, R.S.N.B. 1973, ch. P -9.2 as amended
in 1997, employees of the City that were "persons employed to serve a police force..."
became employees of the Board of Police Commissioners in matters of labour relations.
The Board of Police Commissioners is the successor employer, under the Industrial
Relations Act, R.S.N.B. 1973, ch. 1-4 as amended, for a bargaining unit of such
employees.
The parties to this Addendum recognize that there is a high level of integration between
the Police Force and the City, which is expected to continue into the foreseeable future.
This Addendum has been developed on the basis that the parties want to ensure the
following:
that this integration is not compromised by the formation of a Board of Police
Commissioners
no disruption for employees
- existing and future employees are provided with a broad range of career
development opportunities
To these ends the parties have agreed to the following:
employees in both Local 486 bargaining units shall have equal
opportunities to apply for job opportunities with either the City or the
Police Force as specified in Article 11 of the respective collective
agreements.
2. the seniority of employees in both Local 486 bargaining units shall, for
all purposes, include time of employment with either the City or the
Board of Police Commissioners in accordance with Article 10 of the
respective collective agreements.
3. All unionized support staff hirings done for the Board of Police
Commissioners shall be subject to the approval of the City Manager of
the City of Saint John.
4. Individual sick leave credits and other accumulated benefits shall be
fully transferable between employers and the Sick Leave Bank detailed
in Article 21 shall be a joint bank for the benefit of all Local 486
members.
Dated this of
SIGNED, SEALED AND DELIVERED
In the presence of:
Witness
Witness
Witness
1999.
THE CITY OF SAINT JOHN
Mayor
Common Clerk
THE CITY OF SAINT JOHN BOARD
OF POLICE COMMISSIONERS
Chair
Secretary
CANADIAN UNION OF PUBLIC
EMPLOYEES SAINT JOHN CITY
HALL EMPLOYEES
LOCAL N0.486, C.L.C.
President
Recording Secretary
Memorandum of Agreement No. 1
BETWEEN The City of Saint John, New Brunswick
"The Employer"
AND The Canadian Union of Public Employees
Local 486
"The Union"
SUBJECT: Job Evaluation Program
It is agreed that as part of the 1999 -01 Collective Agreement, between the CITY OF
SAINT JOHN and CUPE LOCAL 486, the parties will jointly undertake the task of job
evaluation of all positions within the Bargaining Unit.
It is agreed the parties will utilize the existing CUPE Job Evaluation Program, including
the formation of a Joint Job Evaluation Committee to be comprised of up to five
representatives and alternates from the Union and up to five representatives and
alternates from the City of Saint John.
The purpose of the Joint Job Evaluation Committee will be to:
♦ undertake the appropriate and necessary Job Evaluation training
♦ collect, verify, and analyze data about the positions through the use of a Job Analysis
Questionnaire
♦ develop Job Descriptions for all Local 486 positions
♦ rate all jobs and recommend weights
♦ prepare report of the results with recommendations on ratings, implementation and
maintenance
♦ perform other related functions as determined by a majority agreement of the
Committee
It is agreed that this initial Job Evaluation Program will be undertaken in the third quarter
of 1999, and targeted for completion by March 31, 2000.
Erl
It is agreed that the parties to this agreement will utilize the interest based approach to
ensuring that the recommendations of the Joint Job Evaluation Committee are
implemented in a timely manner.
Dated this day of 1999.
SIGNED, SEALED AND DELIVERED
In the presence of:
Witness
EMPLOYEES
Witness
47
THE CITY OF SAINT JOHN
CTHE EMPLOYER ")
Mayor
Common Clerk
CANADIAN UNION OF PUBLIC
EMPLOYEES
SAINT JOHN CITY HALL
LOCAL NO. 486, C.L.C.
President
Recording Secretary
Memorandum of Agreement No. 2
BETWEEN The City of Saint John, New Brunswick
"The Employer"
AND The Canadian Union of Public Employees
Local 486
"The Union"
SUBJECT: Entry-Level Positions
It is agreed that as part of the 1999 -01 Collective Agreement, between the CITY OF
SAINT JOHN and CUPE LOCAL 486, there shall be entry-level positions for the
following job classifications:
Administrative Clerk
Process Clerk
Finance Clerk
Engineering Services Technician
Traffic Services Technician
Community Services Co- ordinator
Technical Services Inspector
Financial Supervisor
These entry-level positions will be utilized as a means of providing effective on- the -job
career development and will provide for growth in the individual's compensation levels as
their skills and knowledge of the organization develop through a designed program.
It is anticipated that this program would be completed in three to five years and will
include such things as job - related training, job rotation throughout the organization, on-
going performance appraisals and increasing complexity of work assignments.
Successful completion of the program would result in the individual moving to the next
highest salary grouping for the position.
Within three (3) months from the date that the Job Evaluation System is completed the
parties will complete the detailed design of a program for progression within each of
these entry-level positions.
M
It is agreed that the parties to this agreement will utilize the interest based approach to
ensuring that the entry-level program is implemented in a timely manner.
Dated this day of , 1999.
SIGNED, SEALED AND DELIVERED
In the presence of: THE CITY OF SAINT JOHN
( "THE EMPLOYER ")
Mayor
Witness Common Clerk
EMPLOYEES
Witness
M
CANADIAN UNION OF PUBLIC
EMPLOYEES
SAINT JOHN CITY HALL
LOCAL NO. 486, C.L.C.
President
Recording Secretary
Legal Department John L. Nugent
City Solicitor
June 11, 1999
P.O. Box 1971 Tel.: 506 658 -2860
Saint John Fax: 506 658 -2802
New Brunswick
Canada E2L 4L1
Her Worship Mayor Shirley McAlary
And Members of Common Council
City Hall
Saint John, NB
Your Worship and Councillors:
fR Ai
City of Saint John
Re: Former Route of CPR Shoreline Railway Right of Way
from Sand Cove Road eastward crossing or passing Gregory
Lane, Kean Road, Duck Cove Road, Seacliffe Street and Sea
Street,
This correspondence has been prepared in response to Council's
referring to the City Manager and myself the letter of Councillor
Fitzpatrick concerning the "... former rail line at Keans Road and
Duck Cove on the West Side ...." and his request for "... answers
for citizens who are concerned with who actually owns the right -
of -way and the uses thereof."
At the outset a brief synopsis of the background to the City's
acquiring property interests in that area and the surrounding
area would be helpful.
In the mid 1990's the City decided to construct the so- called
Western Beaches Collector Sewer System — a sanitary sewer
system servicing a portion of the West Side. It was also decided
that a portion of the sewer system would be constructed beneath
the former CP rail line as it skirts the shore of the Bay of Fundy.
Before the sewer could be constructed the City had to obtain the
appropriate property rights. Although the possibility had been
raised that a portion of the New Brunswick Trail would coincide
with the route of the Western Beaches Collector Sewer System,
the property interests acquired by the City were for the express
purpose of accommodating the sewer system, not a public
walking trail.
../2
Mayor and Council
June 11, 1999
Page 2
Although the rail track had been completely removed by 1988,
CP was adamant that the City could not construct a sewer
system beneath the surface of the former rail line without CP's
consent. The construction of the sewer system was subject to a
very tight time schedule and the City took an assignment of
whatever interests CP had in the 2.5 mile stretch of the railway
right of way lying approximately between the Lancaster Sewage
Lagoon and the Bayshore rail yards.
It was understood at the time of the assignment that CP did not
have full title to the lands comprising the right of way and we
sought an independent opinion upon the significance of the
assignment from CP. That opinion was to the effect that the
City, as a result of the assignment, could permit public foot
traffic along the former railway right of way. It is relevant to
note that in two cases the City compensated property owners for
the municipal services easement we required by conveying to
them the interest in their property which we had received from
CP. As a result the City has no authority to allow public foot
traffic to cross those properties.
Recognizing that the rights acquired from CP were limited the
City took steps to acquire additional property interests in order
to ensure that it had the right to enter upon the lands in
question for the purpose of laying, maintaining and repairing
pipelines for municipal services.
The nature and extent of the property interests which the City
currently holds to the area in question vary from location to
location. They range from full ownership to a mere easement for
the specific purpose of accommodating municipal services.
... /3
Mayor and Council
June 11, 1999
Page 2
Although the rail track had been completely removed by 1988,
CP was adamant that the City could not construct a sewer
system beneath the surface of the former rail line without CP's
consent. The construction of the sewer system was subject to a
very tight time schedule and the City took an assignment of
whatever interests CP had in the 2.5 mile stretch of the railway
right of way lying approximately between the Lancaster Sewage
Lagoon and the Bayshore rail yards.
It was understood at the time of the assignment that CP did not
have full title to the lands comprising the right of way and we
sought an independent opinion upon the significance of the
assignment from CP. That opinion was to the effect that the
City, as a result of the assignment, could permit public foot
traffic along the former railway right of way. It is relevant to
note that in two cases the City compensated property owners for
the municipal services easement we required by conveying to
them the interest in their property which we had received from
CP. As a result the City has no authority to allow public foot
traffic to cross those properties.
Recognizing that the rights acquired from CP were limited the
City took steps to acquire additional property interests in order
to ensure that it had the right to enter upon the lands in
question for the purpose of laying, maintaining and repairing
pipelines for municipal services.
The nature and extent of the property interests which the City
currently holds to the area in question vary from location to
location. They range from full ownership to a mere easement for
the specific purpose of accommodating municipal services.
... /3
Mayor and Council
June 11, 1999
Page 3
In our opinion the City has acquired the following property
interests in the areas identified as Parcels I through ZZ on the
attached plans:
Parcels
I,
J:
municipal services easement
Parcels
K.
L:
fee simple (i.e. full ownership)
Parcel M:
CP interest & municipal services easement
Parcel N:
CP
interest & consent of Province
to
install pipes
Parcels
O,
P,
Q, R, S, T, U: fee simple
Parcels
V.
W:
CP interests & municipal services
easement
Parcels
X,
Y,
Z, ZZ: fee simple
Parcel M passes through properties owned by the Vihvelins. I
understand their position to be that the only interest which the
City has to that area is the easement which was expropriated for
the purpose of constructing, operating and maintaining
municipal services. More specifically it is their view that once
the track was removed CP's interest in the right of way dissolved
and therefore CP had no interest to assign to the City. While we
disagree with their view concerning the effect of the assignment
from CP to the City, we do not suggest that their position is
frivolous or vexatious. The Vihvelins have commenced
proceedings against the City arising out of our easement
expropriations and one of the key issues in those proceedings is
whether CP enjoyed any property interest which it could convey
to the City. That issue will be resolved at trial. A discovery has
been held in this regard and it is expected that the trial will take
place before the end of this year.
Respectfully submitted,
l� /
Gil Z �l �
Job L. Nugent l
Ci Solicitor
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REPORT TO COMMON COUNCIL
June 9, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
City of Saint John
The 1998 financial statements of the City of Saint John General Fund, the City of Saint
John Water & Sewerage Utility and the Reserve, Sinking and Trust Funds will be
presented to Common Council on June 14, 1999. The presentation will include
comments on operating highlights as summarized on the attached sheet.
As in previous years, it is suggested that questions relating to the operating results or
financial position of the General Fund or Utility be directed to either Mr. Beckett or Mr.
Yeomans. This procedure will recognize their responsibility for the finances of the City
and the preparation of the financial statements.
Ernst & Young have audited the financial statements of the General Fund, Water &
Sewerage Utility and the Sinking, Reserve and Trust Funds and their auditor's report is
attached to the statements. Any questions related to the audit should be directed to the
representatives of Ernst & Young who will be in attendance.
Your Audit Committee reviewed the financial statements with the Finance Department
and Coopers & Lybrand on June 9, 1999. Upon completion of the presentation and
question period, I will move that the audited financial statements of the Saint John
General Fund, the Water & Sewerage Utility and the Reserve, Sinking and Trust Funds
be adopted and filed.
Respectfully submitted,
Stephen Fitzpatrick, Chairman
Finance Committee
CCITY OF SAINT JOHN
1998 AUDITED FINANCIAL STATEMENTS
The financial statements being presented to Common Council are the financial results for
City operations for the 1998 calendar year. There are three sets of financial statements
being presented this evening as follows:
General Fund
financial data related to services provided by the City which
are funded through the annual property tax levy.
Water & Sewerage Utility
financial data related to water & sewerage services which are
funded through user charges to commercial and residential
users.
Sinking, Reserve and Trust Funds
Financial data related to a number of special purposes funds
administered by the City under special provisions which are
detailed in the notes to the statements. One example of these
funds is the Land For Public Purposes Fund.
Within both the General Fund and the Water & Sewerage Utility Financial Statements
there are two further divisions, an Operating Fund and a Capital Fund. These reports
match the annual budgeting process for both of these entities which includes an
Operating and Capital Budget.
These statements are very comprehensive presenting a wide variety of information
regarding the City's activities. A detailed analysis of the financial results has been
completed by the Finance Department. Any questions regarding specific line items
within the statements should be directed to staff at any time and further detail will be
provided.
The General Fund ended the year with a surplus of $134,678 and the Water & Sewerage
Utility realized a surplus of $366,475.
Given the significant public interest in the annual property tax billing the following
overview comments are provided as background for the General Fund Financial
Statements. The Statement of Revenue and Fxpeditures found on Page 3 of these
statements shows a net surplus for the year of $134,678,
The major factors contributing to this surplus are as follows:
Positive variances
One year write -off not used
$ 628,725
Cash Management
6597458
Staffing
241,835
City Hall Rental Settlement
659,857
Storm Sewer Charge
207,216
Other items (net)
154229
2,548.320
Negative variances
Garbage Disposal Billing not collected
$ 12059,101
Early retirement for Local 18
1,02805
Salt, Sand and Gravel
215,000
Street lighting
110,856
2,413,642
Net — surplus for the year $ 134,678
One year write -off not used:
An amount is set aside in each year's budget which provides a cushion for
unexpected events and can be used to reduce the amount of debenture borrowings
required to pay for the City's annual capital program.
In 1998 the amount set aside was $628,725. No monies were applied against the
annual debenture issue thus leaving the entire balance to off -set the negative
variances in this year's operating results.
Cash Management:
During 1998 the amount expended on short term borrowing interest was less than
budgeted, debenture borrowings were slightly less than anticipated at a better than
anticipated interest rate and interest earnings on short term investments was
greater than budgeted. In total these factors resulted in a positive variance of
$659,458.
Staffing:
Vacant positions, reduced overtime and elimination of positions resulted in a
positive variance of $241,835.
City Hall Rent Settlement:
Following extensive negotiations with Revenue Properties, the owners of the City
Hall Complex, the City's annual lease payments were reduced. This reduction
resulted in a net positive variance in 1998 of $656,857 due to a refund of
overpayments under the lease in the past two years.
Storm Sewer Charge:
Due to lower than budgeted expenditures in the Water & Sewerage Utility the
calculated amount payable by the General Fund to the Utility for storm sewer
maintenance was $207,216 less than budgeted.
Other items (net):
This balancing figure is a compilation of revenue and expenditure items that are
either over or under budgeted targets. In total these items result in a positive
variance of $154,229.
Garbage Disposal Fee not collected:
At the time the 1998 Operating Budget was approved Council had intended to
levy a flat fee on residential properties for garbage disposal. Council's later
decision not to proceed with this billing resulted in a negative variance of
$15059,101.
Salt, Sand and Gravel:
Adverse weather conditions in January — March of 1998 highlighted by the severe
ice storm resulted in an over expenditure of $215,000 for salt, sand and gravel.
Street Lighting:
The amount budgeted for street lighting in 1998 was $110,856 less than required.
At the time the budget was approved Council had hoped to realize a reduction in
the annual cost from Saint John Energy however this do not materialize.
Early Retirement for Local 18:
As part of the new collective agreement with Local 18 an early retirement
program was approved in an effort to reduce the over -all staff numbers by up to
20 people. A total of 18 individuals took advantage of this program resulting in a
cost of $1,028,685. These costs will result insignificant annual savings on an
annual basis due to the reduction in staff numbers.
The surplus of $134,678 in 1998 is very welcome news following a deficit of $889,454 in
1997. The elimination of the deficit position in 1998 will greatly ease the pressures on
the 2000 operating budget.
Respectfully submitted,
4-L
Andrew P. Beckett C. A.
Commissioner of Finance
(1 To the COMMON COUNCIL of the City of Saint John
JJ The Committee of the Whole
reports
Your Committee reports that it sat on April 19, 1999 when there were
present Mayor McAlary, Deputy Mayor Chase and Councillors Ball, Chase, Court,
Desmond, Fitzpatrick, Titus, Trites, Vincent and White, and your Committee submits the
following recommendation, namely:
1. That as recommended by the City Manager, (1) the mortgage dated
January 14, 1977 between Shelter Resources Ltd. (as the mortgagor) and the City of
Saint John (as the mortgagee) be amended to provide that the mortgage shall be void
and the mortgagee shall furnish, in a form suitable for registration, a discharge of this
mortgage when the mortgagor has paid to the mortgagee, the sum of $25,000 lawful
money of Canada and that this transaction be completed on or before September 30,
1999; and (2) Common Council advise the Red Head Recreation Association that, at this
time, the City of Saint John is unable to successfully negotiate the acquisition of the land
for the proposed community centre.
Respectfully submitted,
�
June 14, 1999, /Sh irley McAla
Saint John, N.B. h a i r m a n.
P41
Office of the Mary L. Munford P.O. Box 1971 506 658 -2862
Common Clerk Common Clerk Saint John
New Brunswick
Canada E21, 4L1
June 24, 1999
Mr. David Lunney
Shelter Resources Ltd.
44 Ashfield Street
Fredericton, NB
E3A 3E9
Dear Sir:
At a meeting of the Common Council, held on the 14th instant, the
following resolution was adopted, namely:-
(nn
City of Saint John
"RESOLVED that as recommended by the City Manager, (1) the
mortgage dated January 14, 1977 between Shelter Resources Ltd. (as the
mortgagor) and the City of Saint John (as the mortgagee) be amended to provide
that the mortgage shall be void and the mortgagee shall furnish, in a form
suitable for registration, a discharge of this mortgage when the mortgagor has
paid to the mortgagee, the sum of $25,000 lawful money of Canada and that this
transaction be completed on or before September 30, 1999; and (2) Common
Council advise the Red Head Recreation Association that, at this time, the City of
Saint John is unable to successfully negotiate the acquisition of the land for the
proposed community centre."
Please contact Lynda Farrell of the City's Legal Department at 658 -2860
to complete the details of this transaction.
Yours truly,
Mary L. unford
Common Clerk
MLM:sc
a3,
Office of the Mary L. Munford
Common Clerk Common Clerk
June 24, 1999
Ms. Natalie Dutchak
Red Head Recreation Association
14 Redrock Court
Saint John, NB
E2P 1A8
Dear Madam:
P.O. Box 1971 506 658 -2862
Saint John
New Brunswick
Canada E2L 4L1
At a meeting of the Common Council, held on the 14th instant, the
following resolution was adopted, namely:-
City of Saint John
" RESOLVED that as recommended by the City Manager, (1) the
mortgage dated January 14, 1977 between Shelter Resources Ltd. (as the
mortgagor) and the City of Saint John (as the mortgagee) be amended to provide
that the mortgage shall be void and the mortgagee shall furnish, in a form
suitable for registration, a discharge of this mortgage when the mortgagor has
paid to the mortgagee, the sum of $25,000 lawful money of Canada and that this
transaction be completed on or before September 30, 1999; and (2) Common
Council advise the Red Head Recreation Association that, at this time, the City of
Saint John is unable to successfully negotiate the acquisition of the land for the
proposed community centre."
Yours truly,
Mary L. unford
Common Clerk
MLM:sc
7 9z � I
To the COMMON COUNCIL of the City of Saint John
d The Committee of the Whole
reports
Your Committee reports that it sat on Monday, May 3, 1999, when there
were present Mayor McAlary and Councillors Ball, Chase, Court, Desmond, Fitzpatrick,
Titus, Trites, Vincent and White, and your Committee submits the following
recommendation, namely:
1 . That as recommended by the City Manager, Common Council authorize
the granting of an Easement and Maintenance Agreement with the Exhibition
Association of the City of Saint John with respect to part of the Simonds Arena site, as
generally shown and for the terms proposed in the submitted document, and the annual
fee for this agreement be $250, and further that the Mayor and Common Clerk be
authorized to execute the agreement.
June 14, 19993
Saint John, N.B.
Respectfully submitted,
Shirley McAla
ry
Chairman.
EASEMENT AND MAINTENANCE AGREEMENT
This agreement entered into on the o day of > ,
BETWEEN; THE CITY OF SAINT JOHN, a body
corporate by Royal Charter (hereinafter
called the "City ")
OF THE FIRST PART
- and -
THE EXHIBITION ASSOCIATION OF
THE CITY AND COUNTY OF SAINT
JOHN, a body corporate under the laws of
the Province of New Brunswick, (hereinafter
called the "Association ")
OF THE SECOND PART
WHEREAS the City owns certain lands in the City of Saint John, in the
County of Saint John, in the Province of New Brunswick, hereinafter more particularly
described in Schedule "A" attached hereto (the "City Lairds ");
AND WHEREAS the Association owns certain lands in the City of Saint
John aforesaid, hereinafter more particularly described in Schedule "B" attached hereto
(the "Association Lands ");
AND WHEREAS the Association intends to develop the Association
Lands and, in conjunction therewith, desires to enter into this agreement with respect to
access, ingress, egress and regress in, to and over and maintenance of a portion of the
City Lands as shown upon the plan attached hereto as Schedule "C" (the "Easement
Area ");
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the mutual covenants, undertakings and benefits hereinafter set forth, the
parties agree as follows:
1. The City does hereby grant and convey unto the Association and its
successors and assigns, and also its agents, employees, contractors,
licensees and invitees, a non - exclusive free and uninterrupted easement
and right -of -way over, across(, tindef) and along the Easement Area, of
and for the purpose of access, ingress, egress and regress to and from the
Association Lands. Such easement and right -of -way shall be appurtenant
to and shall pass with title to the Association Lands and any portion
thereof or interest therein.
2. The Easement Area shall be used for pedestrian and vehicular access to
the Association Lands and any development thereon.
row19e667.2
3. The Easement Area shall be improved by the Association in accordance
with the specifications prescribed by the City and die costs of such
iinprovemeat shall be borne by the Association.
k. The Association will pay an annual fee of $ to the City
for use of the rights and privileges hereby granted with respect to the
Easement Area.
5. The Association agrees that the Easement Area shall, at all times, be
maintained in a safe and clean condition of good order and repair by the
Association and that the Association shall be responsible for all costs with
respect to such maintenance and repair, If the Association, or its
successors and assigns, fails to discharge its maintenance and repair
obligations under this paragraph, the City, or its successors and assigns,
shall have the right, but not the obligation, to perform such maintenance
and repair and to be reimbursed for the costs and expenses thereof by the
Association, its successors or assigns.
6. In consideration of this grant of easement and right -of -way, the
Association further agrees to improve the City Lands in accordance with
an agreement to be entered into with the City; provided that in no
circumstances shall the costs of the aforesaid improvements to the
Association exceed $10,000.00.
Breach of any of the covenants, conditions, restrictions or easements
contained in this agreement, and the continuation of any such breach, may
be enjoined, abated or remedied by appropriate legal or equitable
proceedings brought by either of the parties, or their respective successors
and assigns. If an action, suit or other legal proceeding is instituted by
a party hereto to enforce the provisions hereof, the prevailing parry in
such proceeding shall be entitled to recover from die other party its costs
and expenses in connection therewith, including reasonable legal fees and
the costs and expenses of litigation.
8. All of the covenants, conditions, restrictions, rights and privileges of this
agreement shall be binding upon and for the benefit of and shall run with
the Association Lands and the City Lands, and any portion thereof or
interest therein, and shall be binding upon and enure to the benefit of any
person having or acquiring any right, title or interest in the Association
Lands, the City Lands or any portion thereof and their successive owners
and assigns.
<9. This agreement and all covenants conditions, restrictions, rights and
privileges contained herein, will terminate munediately upon the
nnani..n fn fha m,hl:n of o nnhtin etranf glnmr tha nnrfhorn hnnndary
vv
gf the City Lands, as shown upon the plan attached hereto as Schedule
ne" >
1DM/196667.2
I i.a iiu. oi. ♦c P( \A euu U4 )eJ0 6fL11 RUK bl IR "ALLJ
3
IN WITNESS WHEREOF the parties hereto have executed this
agreement the day and year first above written.
SIGNED, SEALED AND DELIVERED ) THE CITY OF SAINT JOHN
in the presence of )
VJ o o.1
Per: ........................................
Mayor
Per: ............................. ........
Common Clerk
Common Council Resolution:
•, J4994 <1999>
THE EXIMITION ASSOCIATION
OF THE CITY AND COUNTY OF
SAINT JOHN
Per: ........................................
Per: ........................................
t199 FRI 13:57 FAX 506 634 3573 STEW MCK STIR SCALES
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SITE PLAN
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°�° 9812 APRIL 1.1998
wP� 200 O
x401
office of the Mary L. Munford
Common Clerk Common Clerk
June 28, 1999
Mr. Gerry Lowe
President
Saint John Exhibition Association
P.O. Box 284
Saint John, NB
E21- 3Y2
Dear Sir:
P.O. Box 1971 506 658 -2862
Saint John
New Brunswick
Canada E21,4L1
At a meeting of the Common Council, held on the 14th instant, the
following resolution was adopted, namely:-
e` n'
City of Saint John
"RESOLVED that as recommended by the City Manager, Common
Council authorize the granting of an Easement and Maintenance Agreement with
the Exhibition Association of the City of Saint John with respect to part of the
Simonds Arena site, as generally shown and for the terms proposed in the
submitted document, and the annual fee for this agreement be $250, and further
that the Mayor and Common Clerk be authorized to execute the agreement."
Please contact
Lynda
Farrell of the
City's Legal Department at 658 -2860
to complete the details
of this
transaction.
Yours truly, (�
Mary L. Munford
Common Clerk
MLM:sc
/ / u 9Z Zl66w%i-
U To the COMMON COUNCIL of the City of Saint John
U The Committee of the Whole
reports
Your Committee reports that it sat on Monday, May 31, 1999, when there
were present Mayor McAlary, Deputy Mayor Chase and Councillors Ball, Chase, Court,
Desmond, Fitzpatrick, Titus, Trites, Vincent and White, and your Committee submits the
following recommendations, namely:
1. That Mayor Shirley McAlary be reappointed to the Executive Committee
of the Cities of New Brunswick Association, with Councillor Carl White as an alternate
member.
2. That as recommended by the City Manager, Common Council amend its
resolution of March 1, 1999, pertaining to the sale of 471 Millidge Avenue, by (1) deleting
the name Stephen Halsall and replacing it with Stephen and Tamara Halsall; (2) deleting
"upon the terms and conditions of Proposal Call Real Estate and Facility Management
99 -1 B" and replacing it with "upon the terms and conditions of Proposal Call Real Estate
and Facility Management 99 -I13, except for paragraph 9 "; (3) the closing date be on or
before August 31, 1999; and (4) all other aspects of the resolution be the same.
3. That as recommended by the City Manager, Common Council authorize
(1) the sale of three City -owned properties located on Champlain Drive, being PID
Numbers 417915, 417907 and 322768, to Irving Oil Company Limited, for the price of
$130,000 plus HST; (2) the closing date to be on or before August 31, 1999; and (3) the
Mayor and Common Clerk to execute the necessary documents.
Respe tfully submitted,
June 14, 1999, Shirley McAlary
Saint John, N.B. C h a i r m a n.
�51Z
Office of the Mary L. Munford
Common Clerk Common Clerk
June 28, 1999
Stephen & Tamara Halsall
One Boars Head Road
Saint John, NB
E2K 5B8
Dear Sir /Madam:
P.O. Box 1971 506 658 -2862
Saint John
New Brunswick
Canada E2L 4L1
At a meeting of the Common Council, held on the 14th instant, the
following resolution was adopted, namely:
i(R-13
City of Saint John
"RESOLVED that as recommended by the City Manager, Common
Council amend its resolution of March 1, 1999, pertaining to the sale of 471
Millidge Avenue, by (1) deleting the name Stephen Halsall and replacing it with
Stephen and Tamara Halsall; (2) deleting "upon the terms and conditions of
Proposal Call Real Estate and Facility Management 99 -1 B" and replacing it with
"upon the terms and conditions of Proposal Call Real Estate and Facility
Management 99 -IB, except for paragraph 9"; (3) the closing date be on or before
August 31, 1999; and (4) all other aspects of the resolution be the same."
Yours truly,
Mary L. unford
Common Clerk
MLM:sc
A667/
' Office of the Mary L. Munford F0. Box 1971 506 658 -2862
Common Clerk Common Clerk Saint John
New Brunswick
Canada E2L 4L1
June 28, 1999
Mr. Luc Cormier
Senior Administrator - Expropriations
Irving Oil Limited
P.O. Box 1421
Saint John, NB
E2L 4K1
Dear Sir:
At a meeting of the Common Council, held on the 14th instant, the
following resolution was adopted, namely:-
rR'AI;
City of Saint John
"RESOLVED that as recommended by the City Manager, Common
Council authorize (1) the sale of three City -owned properties located on
Champlain Drive, being PID Numbers 417915, 417907 and 322768, to Irving Oil
Company Limited, for the price of $130,000 plus HST; (2) the closing date to be
on or before August 31, 1999; and (3) the Mayor and Common Clerk to execute
the necessary documents."
Please contact
Lynda
Farrell of the
City's Legal Department at 658 -2860
to complete the details
of this
transaction.
Yours truly,
Mary L. unford
Common Clerk
MLM:sc
Saint John
Parking
Commission
June 10, 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
81h Floor, City Hall
Saint John, N.B.
E2L 4L1
Your Worship and Councillors:
Re: Issue of Free Metered Parking on Saturday
9th Floor, City Hall, P.O. Box 1971
Saint John, N.B. E2L 41_1 Tel.: 506 - 658 -2897
Fax: 506-649-7938
The issue of free- metered parking on Saturday is a topic that has surfaced on many
occasions over the years and the Saint John Parking Commission has addressed this issue
each time. Saturday parking meters are in effect from 8 AM to IPM. The last time free
parking on Saturdays was reviewed was in 1992, just after the introduction of the GST.
At that time, after a great deal of discussion with Uptown Saint John Inc, and an analysis
of the situation, the Saint John Parking Commission concluded that Saturday paid
metered parking was important to service uptown merchants and businesses because it
allowed for continuous turnover at the parking meters.
• Turnover means that spaces are more readily available for short-term convenient
parking such as drop offs, pickups, and banking or single store shopping. If those
who are staying longer use the off - street lots, then the shorter stay meter parking
would be available for those who really need it.
• Short-term spaces at the meters are sometimes hard to find as a result of:
1. Shoppers using meter spaces for long stay parking rather than shorter term
convenient parking; and
2. Business owners or employees using meter spaces for longer term parking
(feeding the meter).
In order to give the customer coming to the uptown area an option, the Saint John
Parking Commission agreed not to charge for parking on Saturdays and opened all their
off - street parking lots to the public and/or uptown workers for free parking. In our
opinion, this allowed the customer the option of either parking free at one of our off -
street parking lots or paying for the extra convenience of parking closer to their
destination. It also allowed the merchants the opportunity to promote free parking in the
off - street parking lots in the uptown area.
The Saint John Parking Commission recently received the following resolution from
Common Council: " Resolved that the suggestion of eliminating paid parking at meters
on Saturdays in the uptown area be referred to the Saint John Parking Commission for a
report to Council before the summer season." The review of the Saturday parking issue
has begun in order to provide Council with the information required to make a decision
on this issue.
At the present time, we are taking the following course of action to analyze free parking
at the meters on Saturdays before submitting a report to Common Council with our
recommendations on this topic:
• It is the intention of the Parking Commission to work as closely as possible with
Uptown Saint John Inc. on various parking issues. Uptown Saint John Inc. is
presently in the process of carrying out a survey on the issue of free metered parking
on Saturday and will write to the Parking Commission on the results.
• Free parking at the loading zones on South Market Street has been in effect for over
a year and this may give us a specific evaluation of a "trial area ". We will conduct a
survey on Saturdays on the parking areas around North and South Market Streets to
determine the rate of parking turnover on those streets.
• During the summer months, out -of- province visitors receive a Courtesy Ticket that
welcomes visitors to Saint John and directs them to use one of our off - street parking
locations if they plan to park uptown for an extended period of time. We will report
on the number of Visitor Courtesy Tickets passed out in 1998 and 1999 year -to -date
to out -of- province vehicles. This program runs from June 1st to October 15`h each
year.
• Conduct a survey of our off - street parking lots to determine how many people are
using our free parking at the off - street parking locations.
• An audit will be carried out at the parking meters in the uptown area on different
Saturdays and parking fines reviewed to determine what revenue would be lost in
these areas by the City of Saint John.
• An audit will be carried out to determine the amount of revenue lost in our Aquatic
Centre lot, our Church and Canterbury Street Parking Garage, our St. Patrick Street
lot and our Union Street lot where we have either parking meters or pay and display
parking machines which operate the same hours as the parking meters.
• In addition, we will try and determine the effects free Saturday metered parking
would have on the parking garages at Mercantile Centre Parking Garage, Market
Square Parking Garage, Brunswick Square Parking garage and the YMCA parking
lot (Operates the same hours as the parking meters). All of these areas may lose
revenue if there is a change in the parking meter policy.
• On Saturdays, we have one Enforcement Officer on duty that polices the uptown
area and we will have him record the activity in the uptown area.
In closing, the Saint John Parking Commission is reviewing the issue of free parking in
Uptown Saint John on Saturdays. We will prepare a more detailed report and
recommendation as soon as possible however, we expect it may take four to six weeks
before all the appropriate data has been collected and results reviewed.
Sincerely yours,
��
Saint John Parking
CT.
LPRIS � B0 ng Resource Centre
iK�i■ JiFIJ dO tJo Street
SaintJohn, New Brunmick
JOHNCanada
Telephone e M ($06J 658-28°
Toll Free 1800 561 -287
Rammile ✓ E- mail =no0mic@nbnnn1h
DELIVERED BY HAND
Mayor Shirley McAlary and
Members of Common Council
City of Saint John
City Hall, 15 Market Square
Saint John, N.B.
ATTENTION: Mary Munford,
Common Clerk
Dear Mayor McAlary and Members
of Council:
June 2, 1999
I want to take this opportunity to thank you and your staff for your support with respect
to the development of the Somerset Business Technology Park and more particularly your
support and cooperation in ensuring that Xerox located its facilities in the Park. As you
appreciate, the presence of a quality Fortune 500 company like Xerox as the first tenant in
the Park will be a substantial inducement for others to join. It is a great location and we
believe their investment should produce a substantial return to the city.
Your acceptance and immediate support of aspects of our Business Park Advisory
Committee Report has resulted in success for the Somerset Business Technology Park. We
are also certain your decision to go ahead with the Mark Drive re- alignment will free up more
land for commercial and business development in that area.
We look forward to working with you and city staff over the longer term to develop a
more substantial business park as proposed in our Report.
Your very truly,
Enterprise Saint John
David G. arry, Q.C.
Chairperson
DGB /dac RECEIVE)
c.c.: Editor, Evening Times -Globe COML1ON CLERKS OFFICE
Together we'regreater! • Plus forts ensemble. JUN 1999
Grand Bay - Westfield • Quispamsis • Rothesay • Saint John CrrY OF
THE SAINT JOHN JEUX CANADA GAMES FOUNDATION, INC.
LA FON DATION JEUX CANADA GAMES SAINT JOHN, INC.
P.O. BOX/ C. P. 3937
SAINT JOHN, N.B.
E2M 5E6
(506) 634 -1985
June 1. 1999
Her Worship Mayor Shirley McAlary
and Members of Common Council
City of Saint John
P.O. Box 1971
Saint John, New Brunswick
E2L 4L 1
Dear Mayor McAlary and Members of Council:
On behalf of the Board of Governors of The Saint John Jeux Canada Games Foundation,
Inc., I am pleased to submit the following report on the activities of the Foundation for
the year ended December 31, 1998.
Enclosed is the audited Report and Financial Statements of the Foundation as at
December 31, 1998. This report was received and approved by the Board of Governors
at a meeting held on May 25, 1999.
During the year interest and dividend income received from our investments amounted to
$174,481. After deducting expenses of $46,277, the net income of $128,204 was added
to the existing surplus of $40,174 resulting in a total surplus of $168,378 being available
for distribution. A total of $105,650 was awarded to 101 individual athletes and coaches
and 19 sports organizations. A list of grants is contained in the Report.
During the year a capital gain of $189,479 was recorded on sale of investments. At the
year end, income surplus amounted to $62,728, capital surplus to $821,676 and
unrealized capital appreciation on our investments was $1,371,301. Our restricted capital
fund remains at $2,125,797.
The By -laws of the Foundation state:
"The Governors of the Foundation shall consist of the Mayor of Saint John or a
member of the Common Council of Saint John designated by the Mayor, together
with eight other Governors appointed by the Common Council of Saint John after
taking into consideration the recommendation of the Governors of the Foundation
then in office."
.../2
Page 2
Her Worship Mayor Shirley McAlary
and Members of Common Council
June 1, 1999
At the annual meeting of the Governors held on May 25, 1999, a resolution was passed
recommending to Common Council that Harry P. Gaunce, Richard H. Oland and James
A. MacMurray be re- appointed Governors for a term ending December 31, 2001 or until
their successors are appointed. We would appreciate confirmation from Common
Council of these appointments in due course.
Respectfully submitted,
Y
laV�t,c ra
r
ury
Board of Go ernors
JAM /amh
Enc.
it�• .,
cif C.))F
Financial Statements of
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
December 31, 1998
Deloitte & Touche LLP
Deloitte &
Touche
0
Deloltte &
Touche
0
Auditors' Report
Deloitte & Touche LLP
Brunswick House
44 Chipman Hill
P.O. Box 6549, Station A
Saint John, New Brunswick
E21- 4R9
The Members,
The Saint John Jeux Canada Games Foundation, Inc.
Telephone: (506) 632 -1080
Facsimile: (506) 632 -1210
We have audited the balance sheets of the general fund and the restricted capital fund of
The Saint John Jeux Canada Games Foundation, Inc. as at December 31, 1998 and the
statements of general fund income surplus and general fund capital surplus, and revenue
and expenditures for the year then ended. These financial statements are the
responsibility of the Foundation's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance
whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial
statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the
financial position of the Foundation as at December 31, 1998 and the results of its
operations and the changes in its financial position for the year then ended in accordance
with generally accepted accounting principles.
LL
Chartered Accountants
May 19, 1999
Deloittebuche
Tohmatsu
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Balance Sheets
as at December 31, 1998
1998 1997
GENERALFUND
ASSETS
Cash $ 34,829 $ 107706
Accounts receivable 22,410 20,000
Prepaids 683 683
Investments (Note 2) 831,752 6455662
$ 8899674 $ 677,051
LIABILITIES
Accounts payable $ 55270 $ 400
SURPLUS
Capital surplus (Note 1)
8217676 632,197
Income surplus 62,728 40,174
884,404 672,371
$ 8895674 $ 6775051
RESTRICTED CAPITAL FUND
ASSETS
Investments (Note 2) $ 21125,797 $ 2325,797
CAPITAL
Capital (Note 3) $ 291259797 $ 2,1255797
APPROVED BY THE BOARD
...... ..I ............................ D WI& &
Touche
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Statement of General Fund
year ended December 31, 1998
1998 1997
STATEMENT OF GENERAL FUND INCOME SURPLUS
Balance, beginning of year
40,174 $ 9,031
Excess of revenue over expenditures for the year 229554 31,143
Balance, end of year $ 62,728 $ 40,174
STATEMENT OF GENERAL FUND CAPITAL SURPLUS
Balance, beginning of year
$ 6329197 $ 504,640
Capital gains for the year 1899479 1275557
Balance, end of year $ 821,676 $ 632,197
Delolh &
buche
6
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Statement of Revenue and Expenditures
year ended December 31, 1998
1998 1997
Revenue
Interest $ 130,080 $ 1205179
Dividends 449401 45,788
Capital gains 1897479 1275557
363,960 293,524
Expenditures
Grants
1059650
937050
Management fees
289726
243847
Professional fees
21580
22580
Office expenditures
11,619
115140
Insurance
15319
13319
Advertising
21033
1,888
151,927 134,824
Excess of revenue over expenditures for the year $ 212,033 $ 158,700
Allocated to:
Income surplus $ 22,554 $ 317143
Capital surplus 189,479 1277557
$ 212,033 $ 158,700
Dddtte&
Twhe
0
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Notes to the Financial Statements
year ended December 31, 1998
1. ACCOUNTING POLICIES
Accounting principles
To observe limitations and restrictions placed on the use of resources, the accounts of
The Saint John Jeux Canada Games Foundation, Inc. are maintained in accordance with
"fund accounting" principles.
Fixed assets capitalization policy
The Foundation will capitalize all capital expenditures greater than $500 as incurred.
Investments
Temporary investments are carried at the lower of cost and market value. Long -term
investments are carried at cost and are written down when there has been a loss in value
that is other than temporary. Investments denominated in U.S. dollars are translated into
Canadian dollars at the exchange rate in effect at the date of purchase.
Capital surplus
As decided by the Board of Governors to permit future growth of the fund, realized capital
gains (less capital losses) will be retained in the general fund as capital surplus. If
accumulated realized losses exceed gains the net accumulated loss will be charged to
income surplus. Capital gains and losses resulting from the disposal of investments
denominated in U.S. dollars are translated into Canadian dollars at the exchange rate in
effect at the date of the transaction.
[Woft &
TOUChe
0
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Notes to the Financial Statements
year ended December 31, 1998
4. INCOME TAX REGISTRATION
The Saint John Jeux Canada Games Foundation, Inc. was incorporated as a non - profit
company and is registered as a Canadian amateur athletic association under the
provisions of the Canadian Income Tax Act. Accordingly, no provision for income tax
is required.
5. CONTINGENCIES
The Saint John Jeux Canada Games Foundation has approved two grants as at
December 31, 1998. The first grant amounts to $20,000 and is subject to other
institutions joining the project. The second grant was approved up to a maximum of
$7,500 which is contingent upon the Foundation receiving a detailed proposal from the
potential recipient.
6. YEAR 2000
The Year 2000 Issue arises because many computerized systems use two digits rather
than four to identify a year. Date - sensitive systems may recognize the year 2000 as
1900 or some other date, resulting in errors when information using year 2000 dates is
processed. In addition, similar problems may arise in some systems which use certain
dates in 1999 to represent something other than a date. The effects of the Year 2000
Issue may be experienced before, on, or after January 1, 2000, and, if not addressed, the
impact on operations and financial reporting may range from minor errors to significant
systems failure which could affect an entity's ability to conduct normal business
operations. It is not possible to be certain that all aspects of the Year 2000 Issue
affecting the entity, including those related to the efforts of customers, suppliers, or other
third parties, will be fully resolved.
Deloiite 8
Toucle
0
Deloitte &
Touche
Deloitte & Touche LLP Telephone: (506) 632 -1080
Brunswick House Facsimile: (506) 632 -1210
44 Chipman Hill
P.O. Box 6549, Station A
Saint John, New Brunswick
E21- 4R9
Additional Information
The Members,
The Saint John Jeux Canada Games Foundation, Inc.
We have completed our examination of the financial statements of The Saint John Jeux Canada
Games Foundation, Inc. for the year ended December 31, 1998. Our report to the members
dated May 19, 1999 describes the scope of our examination and opinion. The schedules of
office expenditures and grant receipts are included for your reference but are not necessary for a
fair presentation of the financial position and the results of operations of the Foundation.
Our examination was intended to enable us to form an opinion on the financial statements as a
whole and was not such as to enable us to express an opinion on all the details contained in
these schedules.
Chartered Accountants
May 19, 1999
oeloitteTouche
Tohmatsu
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Office Expenditures
year ended December 31, 1998
(Unaudited)
1998 1997
Administrative services $ 109537 $ 9,924
Telephone 502 589
Miscellaneous 580 627
$ 11,619 $ 11,140
Deloitte &
Touche
0
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Schedule of Grant Recipients
year ended December 31, 1998
(Unaudited)
1998 1998
Grant Recipient Sport Province Spring Fall Total
Duval, Andre
Baseball
NB
-
375
375
Edmonds, Steven
Judo
PEI
500
-
500
English, John
Speedskating
NB
375
375
Ferguson, Adam
Swimming
NB
250
-
250
Fleury, Christine
Athletics
NS
500
-
500
Flood, Jane
Kayak
NB
-
750
750
Flood, Kimberly
Kayak
NB
375
375
Forest, Carolyne
Figure Skating
PQ
-
375
375
Gaudet, Michael (Coach)
Speedskating
NB
-
375
375
Hawse, Chad
Figure Skating
ON
-
750
750
Hennick, Helen
Wrestling
NB
13000
-
19000
Higgins, Andrew
Track & Field
NS
250
-
250
Jayner, Travis
Speedskating
NB
-
375
375
Jennings, Gordon (Coach)
Tae Kwon Do
NB
250
-
250
Kelly, Johathon
Tae Kwon Do
NB
250
-
250
Lally, Victoria
Swimming
NB
500
-
500
LeBlanc, Josee
Tae Kwon Do
NB
250
-
250
LeBlanc, Luc
Tae Kwon Do
NB
250
250
LeBlanc, Melanie
Figure Skating
NB
-
375
375
Lepage, Carol
Track & Field
NB
250
-
250
Lord, Peter (Coach)
Track & Field
NS
250
-
250
MacInness, Steve
Track & Field
NS
500
500
MacKay, Fraser
Tae Kwon Do
NB
250
-
250
Manuel, Marc (Coach)
Track & Field
NS
250
-
250
Manuel, Michael
Track & Field
NS
500
-
500
Manuel, Winston (Coach)
Track & Field
NS
250
250
McNeil, Cary
Track & Field
NB
375
375
Mitchell, Chuck
Wrestling
NB
500
500
Mitchell, Douglas (Coach)
Track & Field
NS
250
-
250
Moore, Adam
Swimming
NB
250
-
250
Moquin, Russell
Wrestling
NB
-
750
750
Morrison, Heidi
Swimming
NB
250
-
250
D&ib &
Touche
0
THE SAINT JOHN JEUX CANADA GAMES
FOUNDATION, INC.
Schedule of Grant Recipients
year ended December 31, 1998
(Unaudited)
1998 1998
Grant Recipient Sport Province Spring Fall Total
All. Coaching Assoc. of Cda
Coaching
NS
$ 55000
$ -
$ 51000
Canadian Hockey Assoc -Atl
Hockey
NB
107000
-
109000
Cross Country NB
Skiing
NB
-
39000
3,000
Kennebecasis Canoe Club
Canoeing
NB
-
11500
1,500
Kennebecasis Squash Club
Squash
NB
1,000
-
1,000
Miramichi Whitecaps Team
Swimming
NB
500
-
500
NB Curling Assoc
Curling
NB
-
1,500
19500
NB Gymnastics Assoc
Gymnastics
NB
-
3,750
31750
NB Invitational Training Ctr
Figure Skating
NB
10,000
-
10,000
NB Rowing & Canoe Assoc
Rowing
NB
47000
-
4,000
PEI Special Olympics
Various
PEI
11000
-
11000
Poley Mountain Racing Club
Skiing
NB
-
19500
19500
S.J. Fundy Diving Club
Diving
NB
-
750
750
Shimpokai Judo Club
Judo
NB
500
-
500
SJ & District Tennis Assoc
Tennis
NB
500
-
500
Speedskate New Brunswick
Speedskating
NB
-
2,250
2,250
Squash Nova Scotia
Squash
NS
-
750
750
Surf City Synchro Club
Synch Swimming
NB
-
11500
1,500
Tennis PEI
Tennis
PEI
19000
-
11000
Total Organizations
33,500
169500
50,000
Reversal - Sharon Power - Swimming Coach
500
Grants Given in 1998
$ 58,000
$ 489150
$ 105,650
Deloitte &
buche
0
Transport Canada Transports Canada
Atlantic Region R6gion de I'Atlantique
Airports A6roports
May 27, 1999
Yourtile Votren §f6mnce
Our Rie Notmr6f4rence
MK 7156- A167 -1 (MKC)
City of Saint John
PO Box 1971
Saint John, NB
E2L 4L1
Dear Sir:
it is my plea nre to inform you that negoti_at -ions Iphveen Transport C__nada and the Saint John Airport Jr. for the
transfer of Saint John Airport have concluded, and effective June 1, 1999, all rights and obligations in the operation
and management of the lands known as Saint John Airport will be transferred by HER MAJESTY THE QUEEN
IN RIGHT OF CANADA, as represented by Transport Canada to the Saint John Airport Inc.
As part of this transfer, Transport Canada has assigned its interest as Licensor in the Licence between HER
MAJESTY THE QUEEN IN RIGHT OF CANADA, represented by the Minister of Transport, and City of Saint
John, registered in the Transport Canada Legal Registry as Licence No. S10429, to the Saint John Airport Inc. The
assignment is effective as of June 1, 1999. As of that date, the Saint John Airport Inc, will assume, honour and
be bound by all covenants, terms, conditions and provisions of the Licence and will fulfill all of the Licensor's
obligations contained therein.
For your part, the terms and conditions of your Licence will not change except that effective June 1, 1999 you are
requested to direct your rent or any amount payable as rentals accruing after May 31, 1999 (as detailed in your
Licence), together with any notices and demands arising from the relevant Licence, to the Saint John Airport line.
at the following address:
Saint John Airport Inc.
4180 Loch Lomond Road
Saint John, New Brunswick
E2N 1L7
In closing, I would like to
take this
opportunity to inform you that we have valued our business
relationship with
you, and I am certain that
you will
enjoy
continued success with the Saint John Airport Inc.
Yours truly,
D.M. Whyte
REGIONAL DIRECTOR
AIRPORTS
PO Box 42
Moncton, NB
E1C 8K6
Canada
RECEIVEL)
o� CLERKS OFFIm
JUN T 1994
3I "i,r
f
Municipalities Municipalites
and Housing et Habitation
New : Brunswick
Nouveau ,,,....
June 7, 1999
Mrs. Mary Munford, Common Clerk
City of Saint John
P. O. Box 1971
Saint John, N. B.
E21, 4L1
Dear Mrs. Munford:
I acknowledge receipt of your correspondence regarding orders under Section 93 of the
Community Planning Act.
I would like to advise you that we have decided not to proclaim this particular section at
this time. I would like to discuss this further with my staff with consideration of your
comments.
I look forward to reviewing this in the near future with staff from the City of Saint John
to determine the most appropriate course of action.
Sincerely,
Gary Mersereau
Director
Land Use Planning Branch
t.
LI ti! -„
JUN 31 "
-..
P.O. Box 6000 Case postale 6000
Fredericton Fredericton
New Brunswick Nouveau-Brunswick
Canada E3B 5H1 Canada E3B 5H1
Saint John Lancaster Liberal Association
L I B E R A L MLA: Jane Barry
May 25, 1999
Mayor Shirley McAlary
and Members of Council
City of Saint John
P.Q. Box 1971
Saint John, NB E21, 4L1
Dear Mayor McAlary and Members of Council:
During recent constituency visits on the Greenhead Road, a number of residents have
brought to my attention the deteriorated condition of sidewalks in that
neighbourhood. They find it extremely difficult to walk safely and also have
mentioned the inadequate lighting and position of utility poles. It appears that the
street has been surfaced a number of times and that there is little remaining of
existing curbing. I realize you are under constraints with regard to Capital projects,
but would very much appreciate that you consider the needs of residents of
Greenhead Road and area, many of whom are seniors who could benefit from
improved sidewalks such as you have been constructing in recent years.
I thank you for your consideration.
Sincerely yours,
d %
i
Jane Barry
Saint John Lancaster
cc: Eva Gogan
335 Greenhead Road
cc: Terry Totten, City Manager
RECEIVED
COMMON CLERK'S OFFICE
JUN 1 1999
•
Saint John Lancaster Liberal Association
LIBERAL MLA: Jane Barry
May 25, 1999
Mayor Shirley McAlary
and Members of Council
City of Saint John
P.O. Box 1971
Saint John, NB E2L 4L1
Dear Mayor McAlary and Members of Council:
It has recently come to my attention that a dangerous situation exists at the
intersection of Bleury Street and Sand Cove Road. The painting of a crosswalk in
this area would greatly assist students from Seawood School, whose parents are
concerned for their safety. In addition, I am told that traffic is still somewhat
congested at this corner given the number of visitors to the nature park and new
residential developments. I realize you have improvements to this comer, but request
that further consideration to this be given.
Sincerely yours,
Jane Barry
Saint John Lancaster
cc: Kathy Comeau
130 Allingham Crescent
Saint John, NB E2M 5A8
RECEIVED
COMMO14 CLERK'S OFFICE
JUN 1 1999
r.
1 -- Town of Grand day- Westfiefd
609 River Valley Drive • P.O. Box 180 • Grand Bay - Westfield, N.B. • EOG 1W0
Tel: (506) 738 -6400 • Fax: (506) 738 -6424 • manaeeraetown.¢randhav- wectAnld nh
May 28, 1999
Mary Munford
Common Clerk
City of Saint John
PO Box 1971
Saint John, NB E2L 4L1
Subject: Municipal Infrastructure in the Millennium Budget
Dear Mrs. Munford:
This is to advise the above noted subject was addressed by Town Council on
May 25, 1999. The following resolution was duly enacted on that date:
"...moved whereas the FCM inspired $7 — billion, six year Canada
Infrastructure Works Program (CIWP) described by Prime Minister Jean
Chretien at the FCM 1998 Annual Conference as "...one of the proudest
achievements of our government " -- exceeded original projections, funding
17,000 projects that created assets of lasting value and generated more than
130,000 short -term jobs, and set a new standard for intergovernmental
cooperation in Canada;
Whereas the CIWP could not fully address Canada's long -term infrastructure
needs given the extent of the problem revealed in various FCM studies
completed between 1985 and 1996;
Whereas Grand Bay - Westfield has benefited from the CIWP but still has a
number of outstanding infrastructure projects which it cannot finance out of
municipal revenues alone;
Whereas FCM is dedicated to improving the quality of life in all communities;
99:gengov:fcmcity
http://www. town.grandbay- westfield. nb.ca
Page 1 of 3
FEDERATION OF CANADIAN MUNICIPALITIES
MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM BUDGET
MAY 28.1999
Whereas the Millennium budget offers an opportunity for achieving an
improved quality of life and ensuring sustainable communities;
Whereas the FCM National Board of Directors has endorsed a new long -term
national infrastructure program with environmental benefits as a component
of a sustainable communities strategy;
Whereas the FCM proposal, with the theme CLEAN AIR, CLEAN WATER,
CLEAN SOIL, calls for flexibility to accommodate equally the needs of
rural/small communities and large municipalities, supporting:
• Waste management systems (waste diversion, product stewardship,
upgrading landfill sites, methane capture, upgrading incineration
technology to meet new requirements for dioxins and furans and mercury
emissions);
• Water efficiency (water conservation, sewage upgrades to reduce
contaminants in water effluent and water treatment alternatives such as
settling ponds and wetlands);
• Energy efficiency (alternative energy sources, energy efficiency, vehicle
emissions testing, and public transit);
• Mobility (investment in road repair and upgrades, commuter rail, and
advanced technology public transit like Ballard Fuel Cell buses); and
• Main street and urban core renewal;
Whereas such investments will create jobs, reduce pollution, save taxpayers
money resulting from reduced health and environmental damage, improve
the efficiency of the economy and make Canada more competitive, productive
and innovative; and
Whereas Canada is a leader in environmental technologies:
Be it resolved that the Town of Grand Bay - Westfield endorses the Federation
of Canadian Municipalities (FCM) call for a long term national core
municipal infrastructure program highlighting environmental benefits, in the
federal Millennium Budget.
Be it further resolved that the Town of Grand Bay - Westfield through letters,
personal meetings and/or other communications, will urge local members of
parliament to support FCM's Millennium Budget proposal and to
communicate their support to the Minister of Finance.
99:gengov:fcmcity Page 2 of 3
FEDERATION OF CANADIAN MUNICIPALITIES
MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM BUDGET
MAY 289 1999
Be it further resolved that the Town of Grand Bay - Westfield through letters,
personal meetings and/or other communications, will urge the Prime
Minister, the Minister of Finance, other members of the federal Cabinet and
members of the Government of New Brunswick to support FCMs Millennium
Budget proposal;
Be it further resolved that the Town of Grand Bay - Westfield will
communicate the urgent need for a new municipal infrastructure program
with environmental benefits to neighbouring communities;
Be it further resolved that the Town of Grand Bay - Westfield will
communicate to local media and the public our support for FCM's Millennium
Budget proposal...."
Forwarded for information.
Sincerely,
Sandra Gautreau
Manager
SMG /js
RECEIVED
COMMON CLERKS OFMCE
JUN 1 1999
n ,..
99:gengov:fcmoAy Page 3 of 3
nP',
aJ CITY MARKET MERCHANTS ASSOCIATION
OLD CITY MARKET
47 Charlotte Street
Saint John NB E21- 21-18
June 15t. 1999
Saint John City Common Council
SUBJECT. City Market Opening July 1't 1999 — CANADA DAY
By means of this letter the City Market Merchants Association is requesting to
open the City Market for Canada Day Celebrations on July 1 s', 1999.
We are requesting that the Market be open to the vendors for 9:00 am and open
to the public for 10:00 am. Closing time will be 4:00 pm to the public and 5:00 pm
to the vendors.
Should any additional information be required please contact Shelley Poirier at
632 -1900.
City Market Merchants Association
Ei:J�tllJ
L-041 %[.'_
June 3, 1999
DntFir"""I TKnanit..l r.
P.O. Box/ C.P. 2100, Saint John, N.B. /(N. -B.) Canada E2L 4L2 TeVP81.: (506) 648 -6400 Pax / TCI@COplem: (506) 648 -6410
E -mail: found @reg2.health.nb.ca, Intemet Address: http: / /www.ahsc. health .nb.calsjrhfoun /rally.htin
City of Saint John
Common Council
PO Box 1971
Saint John, NB
E2L 4L1
Dear Mayor and Councillors:
The Rally of Hope is the largest fund raising event held annually in Saint John. It was also the
1998 winner of the Association of Health Care Professionals Award as the top fundraising event in
Canada. The Rally is truly a community effort and is a source of great pride to our citizens, who
once each year can recognize, in a concrete way, the vital need to support their Hospital.
Because of the importance of the Rally to the Hospital, the patients, and the health of our local
citizens and indeed our whole province, we are anxious to see it continue and thrive. The success
of the event is closely linked to the participation and support of the larger employers in the Greater
Saint John area. The City of Saint John is conspicuous by its absence, particularly in light of
participation from surrounding communities. We have reserved space at this year's Rally for the
City of Saint John. We would love to have you back. Wouldn't it be wonderful if at the conclusion
of the event on July 10 two or three teams, proudly representing the City of Saint John, were
seated with the other committed supporters of the Saint John Regional Hospital.
The enclosed materials outline the basic components of participation in the Rally of Hope. We
have previously been in contact with Terry Totten and Ken Galbraith who are currently working to
organize a team of City Employees. Your support and participation could make the difference in
fielding a team and helping the Hospital.
Proceeds from the 1999 Rally of Hope will be used in Laboratory Medicine to assist with Early,
Specific and Precise (ESP) detection of cancer. This is a cause that sadly will touch most of us in
our lifetime.
./2
r %i>"� NB �Te ®lity SHOPPE RS
SHOP
MART
Deloitte &
1
x100 The lUniversity ROYAL BANK 9� TBUChe x W y �F�
of New Brunswick rar laFnrBWR ek
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June 3, 1999
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P.O. Box/ C.P. 2100, Saint John, N.B. /(N. -B.) Canada E2L 4L2 TeVP81.: (506) 648 -6400 Pax / TCI@COplem: (506) 648 -6410
E -mail: found @reg2.health.nb.ca, Intemet Address: http: / /www.ahsc. health .nb.calsjrhfoun /rally.htin
City of Saint John
Common Council
PO Box 1971
Saint John, NB
E2L 4L1
Dear Mayor and Councillors:
The Rally of Hope is the largest fund raising event held annually in Saint John. It was also the
1998 winner of the Association of Health Care Professionals Award as the top fundraising event in
Canada. The Rally is truly a community effort and is a source of great pride to our citizens, who
once each year can recognize, in a concrete way, the vital need to support their Hospital.
Because of the importance of the Rally to the Hospital, the patients, and the health of our local
citizens and indeed our whole province, we are anxious to see it continue and thrive. The success
of the event is closely linked to the participation and support of the larger employers in the Greater
Saint John area. The City of Saint John is conspicuous by its absence, particularly in light of
participation from surrounding communities. We have reserved space at this year's Rally for the
City of Saint John. We would love to have you back. Wouldn't it be wonderful if at the conclusion
of the event on July 10 two or three teams, proudly representing the City of Saint John, were
seated with the other committed supporters of the Saint John Regional Hospital.
The enclosed materials outline the basic components of participation in the Rally of Hope. We
have previously been in contact with Terry Totten and Ken Galbraith who are currently working to
organize a team of City Employees. Your support and participation could make the difference in
fielding a team and helping the Hospital.
Proceeds from the 1999 Rally of Hope will be used in Laboratory Medicine to assist with Early,
Specific and Precise (ESP) detection of cancer. This is a cause that sadly will touch most of us in
our lifetime.
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P.O. Box/ C.P. 2100, Saint John, N.B. /(N. -B.) Canada E2L 4L2 Tel./P61.: (506) 648 -6400 Fax/ T616copieur- (506) 648 -6410
E -mail: found @reg2.health.nb.ca, Internet Address: http:// www. ahsc .heaIth.nb.ca/sjrhfouNrally.htm
CITY OF SAINT JOHN COMMON COUNCIL PAGE
We really need your help, and the support of the employees of the City of Saint John, to ensure
the success of this important event. ESP Cancer Detection needs $500,000. The goal can only be
achieved with energetic and committed support form across the City and Region. A world class
hospital is a mark of a vibrant community. A world class fundraising event helps the hospital to
better serve the community.
Please help bring City Hall back to the Rally by supporting efforts to field a team for the July 10`h
event. I hope we can count you among our supporters of improved cancer care at the Saint John
Regional Hospital.
cerely, Sincer
rry Mo Neil McKelvey, OC, QC
Chair, Chatr,
1999 Rally of Hope Saint John Regional Hospital Foundation
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May 31, 1999
Phone 506- 696 -4698
Mrs. Constance D. Northrup
34 McKay Street
Saint John, N.B.
E211 2G2
Mrs. Mary Munford
Common Clerk
City of Saint John
15 Market Square
Saint john, N.B.
Dear Mrs. Munford:
I wish permission to fill the back portion of my property as the surrounding.
properties, which are higher than my property are draining on me,this area of the
property never dries out, we do not have any run off, and you can not walk in this area,
without rubber boots on.
Please advise me as soon as possible when this work can begin.
Thank you,
Constance D. Northrup
JUN 2 1999
Eric L. Teed, O.C., C.D., Q.C.
Common Council
City of Saint John
P.O. Box 1971
Saint John, New Brunswick
E2L 4L1
Your Worship and Councillors:
127 Prince William Street, Saint John, New Brunswick, E21, 2B4
Tel.: (506) 634 -7320 Fax: (506) 634 -7423
June 3, 1999
Re: Painting on City Hydrants
I have noticed in some Cities in Canada that the fire hydrants or fire plugs are paint decorated
by the local residents during special events or festivals. In some cases they have competitions for
the best painting decoration.
For example, on Canada Day, one might paint the Canadian flag. On New Brunswick Day,
one might paint the New Brunswick flag. On Loyalist Heritage Festival, one might paint the
Loyalist man. For Communities In Bloom, flowers might be painted. It could be a decorative event
and bring interest and activity through various areas of the City.
I suggest Council approve in principle the concept of painting and decorating our fire
hydrants by citizens as part of observing our Festival programme.
/bh
"rxrMMON RK'S OFMCE
YYoours truly,
a nc .
Mayor Shirley McAlary and
Counselors
CE
i4RVFEST
CHM>3
140J Hampton Road
Suite 135
Rothesay, NB
E2E 5Y3
Phone: 849 -8956
June 5, 1999
I am requesting permission to have a Block Party in the north end of Saint
John on July 24, 1999 with a rain date of July 31st, 1999. The requested
location is the portion of Elgin Street between Metcalf and Main Street which
would need to be blocked off between the hours of 11 a.m. and 5 p.m. in order to
set up and tear down with the actual party being held from 1 P.M. to 4 p.m.
The intention is to provide music, drama, a barbecue, games for children,
clowning and other such activities. The event will be sponsored by the members
of Grace Harvest Church in Renforth.
I would like to thank you for your consideration in this matter. Please
forward any correspondence to:
Rose Doucet
c/o Ted Guimond
15 Harvey Street
Saint John, NB
E2K 1C9
Thank you for your cooperation.
�i�� i'
Rose Doucet
Block Party Coordinator
Grace Harvest Church
RD /cmw
lzffy OF
`3 %Vwofr ,mo n w
1 Multicultural Association of Saint John, Inc.
Multiculturel du Saint John, Inc.
55 Canterbury Street, Room 4
Saint John, New Brunswick
Tel: (506) 632 -0096
Fax: (506) 634 -7423
Common Council
City of Saint John
P.O. Box 1971
Saint John, New Brunswick
E21, 4S1
Your Worship and Councillors:
Y ,110C4pgY
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June 8, 1999
Re: The Necessity of More Ethnic Representation
P.O. Box 6241, Station "A"
Saint John, New Brunswick
E2L 4117
The City of Saint John Police Force is observing the past 150 years of proud service. Saint John is
clearly a small United Nations and is positively benefiting from it. The peaceful presence of Canadians and
American, Central American, South American, European, British, African and Asian immigrants contribute
to world harmony. Some past and present friction between the police force and certain minorities are slowly
being resolved.
A terrific way to celebrate this anniversary is by representation of the ethnic minority groups on our
police commission. This will promote greater appreciation of your civic force and even better ethnic
harmony in our great city. Currently there is no ethnic minority representation on the police commission.
It is our understanding Council has the authority to make additional appointments to the present
police commission. We as a concerned society strongly urge you to promote and provide for ethnic
representation on the City Police Commission.
4KEIVE®
""WAWDWI CLERKI OFFICE
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WD%1110 ,
)G6u s truly,
John Noddin
President
Multicultural Association of Saint John
June 10, 1999
Common Council
City of Saint John
P.O. Box 1971
Saint John, New Brunswick
E21, 4L1
Your Worship and Councillors:
Re: Souvenir of Saint John
I am pleased to inform you that I have developed a souvenir form of kitchen magnets
displaying miniaturized paintings on historic sites in Saint John. These originals were all hand
painted and they have been reduced into this form of souvenir. The paintings are the City Market
Building in which I conduct my stand, the Three Sister Lamps, the King Square Bandstand, the
Partridge Island Light House, the Old Majestic River Steamer, the Red Rose Tea Building, the
Reversing Falls Bridge, the Loyalist House and the Marco Polo.
This year the Loyalist Heritage Festival commences on the 11th of July with the opening
ceremonies.
I would like to attend at Council meeting to be held on July 12 to make a presentation of
these souvenirs to the Councillors as part of the Loyalist Heritage Festival.
I
hope you will agree that this type
of souvenir will enhance the
interest in
the City by our
growing
number of tourist and visitors and
also enhance the visitations
to the City
Market.
Yours truly,
I
f
Helena Harvey
for Painting Round
City Market
634 -7241
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COMMON CLERn awjVp
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