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1999-02-01_Agenda Packet--Dossier de l'ordre du jourAGENDA COMMON COUNCIL- as at January 29, 1999. 1. Meeting called to order, 7:00 p.m., Monday, February 1, 1999 - prayer 2. Approval of minutes (January 18, 1999). COUNCIL 3. Re Nominating Committee membership (Mayor McAlary). 4. Re Spalding report to PRUDE and re staffing (Deputy Mayor Chase). 5. Re "Councillor of the Week" (Councillor Titus). 6. Re open and closed session agenda (Councillor Titus)_ 7. Re methods and materials for curbing and sidewalk (Councillor Chase). 8_ Re Committee of the Whole agenda (Deputy Mayor Chase). 9. Re strategic plan (Deputy Mayor Chase). DELEGATIONS 10. 7:15 p.m. - Presentation by Atlantic Health Sciences Corporation re service delivery. 11. 8:00 p.m. - Presentation by Saint John Horticultural Association re five -year upgrading plan. 12. Mayor's remarks. CITY MANAGER 13. Re approval of officers of Salvage Corps and Fire Police, and cancellation of warrants. 14. Report re tender for passenger vehicles. 15_ Re Housing Incentive Program application HIP #81, for development on Alderwood Street. 16. Re acquisition of easements for municipal services, Dutch Garden Lane. 17. Re final value and additional payment, Contract 98 -2, Little River pumping /meter station. 18. Report re tender for Contract 99 -1, curb and sidewalk construction (tabled January 4, 1999). COMMON CLERK 19. Third reading of Zoning By -Law amendment to re -zone property on Proud Road (1st & 2nd readings given January 18, 1999). 20_ Third reading of Zoning By -Law amendment to re -zone property at 205 -207 Loch Lomond Road, and imposing of conditions pursuant to Section 39 of Community Planning Act (1 st & 2nd readings given January 18, 1999). 21 _ Third reading of Zoning By -Law amendment to re -zone property at 304 Lawrence Long Road, and imposing of conditions pursuant to Section 39 of Community Planning Act (1st & 2nd readings given January 18, 1999). COMMITTEES /COMMISSIONS 22. Committee of the Whole report (January 18, 1999) - re Venue Saint John. 23_ Planning Advisory Committee re 1999 Executive. 24. Planning Advisory Committee re subdivision for street vesting of portion of Bayside Drive. 25. Planning Advisory Committee re subdivision, 96 Acamac Backland Road. 26. Planning Advisory Committee re subdivision, 600 Old Black River Road (see also Item 32). GENERAL 27. Application of Carleton Congregation of Jehovah's Witnesses for re- zoning of property on Magazine Street. 28. Letter from Saint John and Western District Crime Stoppers re City declining request for funding. Re Crime Stoppers (Deputy Mayor Chase). 29. Memorandum from Union of the Municipalities of New Brunswick inviting Council to join. 30. Request of Walter Vincent to appear re previous request for extension to Housing Incentive Program grant for development on Woodward Avenue. 31. Letters from (a) Donna Mazerolle, (b) Darlene Richard, and (c) Patsy Johnson, re River Valley Ground Search & Rescue Team_ 32. Request of Dennis Griffin to appear re proposal to expand McAllister Industrial Park. 33. Letter from The New Brunswick Historical Society re location of labour bell. Re Hospice of Saint John event (Deputy Mayor Chase). Page Two. COMMON COUNCIL AGENDA — as at January 29, 1999. COMMITTEE OF THE WHOLE - 4:30 p.m. 34. 4:30 p.m. - Presentation by Saint John Art Advisory Board_ 35. 5.00 p.m. - Presentation by Aquatic Centre/YMCA Steering Committee. 36. Re Hospice of Saint John event (Deputy Mayor Chase). 37. Re Crime Stoppers (Deputy Mayor Chase). 38. Re purchase of property, Bridge Street (City Manager). 39. City Manager's Update. 40. Mayor's update. LEGAL SESSION 41. Re Year 2000 issue (City Solicitor)_ 49agar'35 Office January 26, 1999 "TRIP OPEN SESSION OF COUNCIL Deputy Mayor Chase and Members of Common Council P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Deputy Mayor and Councillors: The proposed names for the Nominating Committee for February 1, 1999 to May of 2001 are as follows: February 1, 1999 — January 31, 2000 Mayor Shirley McAlary Deputy Mayor Derek Chase Councillor Ivan Court Councillor Mel Vincent Councillor Stephen Fitzpatrick February 1, 2000 — January 31, 2001 Mayor Shirley McAlary Deputy Mayor Derek Chase Councillor Peter Trites Councillor Carl White Councillor Bernard Desmond P. O. BOX 1971, SAINT JOHN, NEW BRUNSWICK, CANADA E21 411 • (506) 658 -2912 February 2001 — MaL 2001 Mayor Shirley McAlary Deputy Mayor Derek Chase Councillor Walter Ball Councillor Stephen Chase Councillor Chris Titus I submit same for your consideration. Yours sincerely, Shirley A. Mc ary MAYOR SM/meg City Hall 15 Market Squarc OPEN SESSION January 21, 1999 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: 11_0. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 faR4�I!!J City of Saint John In light of revelations contained in the Spaulding report to PRUDE, 1 would move that staff be directed to bring forth our own city -wide human resources policy on hiring, examine and make comparisons with the PRUDE report, and advise Council on any discrepancies or omissions, as well as give us a report on the workability of our hiring policies for all Departments including the Fire Department, Recreation and Parks part -time staff and the police. Furthermore, I believe Common Council should be advised of any staffing that is being contemplated, by memorandum, right across the organization so we can better understand how it is that people are assessed for positions in the City_ This would be a new policy, and I move it as a resolution. Res ZDer k Chase, uty Mayor DC /jaf 5 Cite Hall 15 Market Square January 28, 1999 P.O. Box 1971 506 658 -2800 Saint john New Bnmswick Canada E2I, 411 Her Worship Mayor Shirley McAlary and Members of the Common Council Your Worship and Fellow Councillors: 1 would like to discuss the matter of "Councillor of the Week ", Yours truly, L � Christopher T. Titus Councillor City of Saint John Ef City )•-Tall P.O. Box 1971 506 658 -2800 15 Markct Square Saint John New Brunswick Canada E2L 4L1 January 28, 1999 Her Worship Mayor Shirley McAlary and Members of the Common Council Your Worship and Fellow Councillors: City of Saint John I would like to discuss the procedure of open and closed session as it relates to the Council agenda. Yours truly, Christopher T_ Titus Councillor Her Worship, Mayor Shirley McAlary and Members of Common Council City of Saint John PO Box 1971 Saint John NB January 28, 1999 OPEN SESSION RE: Cuibing and sidewalk program Your Worship, Mayor McAlary and Fellow Members of Common Council: Respectively ask for- your support in requesting a report from staff, which would give a cost analyses and the efficacy of various methods and materials for curbing and sidewalk. I would appreciate the opportunity to speak to this issue at the February 1/99 council meeting. Regards, Cc ut61'- to ephen Chase City Hall 15 Market Square OPEN SESSION January 29, 1999 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L 1 k City of Saint John I move that beginning with the next regularly scheduled meeting of the Common Council, that each and every agenda item be disseminated on the 'open agenda" as it has come to be called, and no item shall appear in what has come to be called the "committee of the whole agenda" without having first been referred there by Mayor and Council, acting in open session, and that the format be established for dealing with what should become a relatively routine procedure. Council may wish to select several items in an omnibus motion to refer down to committee, all at once, refer item -by -item individually, as it seems necessary or, Council may wish to establish a section of the agenda, Items to be Referred to Committee, and thus allow any issues that may arise to be debated under that section. This would also allow staff to make reference as to why something should be moved down to Committee. recognize this will provide a necessary catalyst for change in some small way in the manner in which agendas are set, and dealt with, and look forward to seeing the indicated support developing on this motion. F submitted, . r. -Derek t,hase, Deputy Mayor DC /jaf City Hall 15 Market Square OPEN SESSION January 29, 1999 P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E21. 4L1 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: l: 1a City of Saint John I include herewith the City of Fredericton 5 year strategic plan. I consider it essential to draw together the stakeholders in Saint John to decide how the City government can dovetail with the community interests to make things come to pass at an affordable price tag. This plan is not really a plan so much as a statement of principles, and misses the who, how, and when. Our Municipal strategic plan should include a statement of concepts, and principles, but it should then identify where we wish to be in 5 years and how we get there, who does what to make it happen. Nothing can happen without the buy -in of the municipal administration and the government of the City of Saint John, and to that end a review of Council goals and aspirations is in order, also a review of how we as a governing body interact with the administration. 1 move we get started on a 5 year plan by bringing in Colleen Knudson to get back on track with the strategic plan. Respec oll 'submitted, Derek Chase, Deputy Mayor DC /jaf CORPORATE STRATEGIC PLAN January 1996 INTRODUCTION We live and work in "interesting times ". The pace of change affecting our municipal operations continues to accelerate and grow in complexity. To create a sense of stability and coherence in this dynamic world, the City of Fredericton has developed a Corporate Strategic Plan. The Plan clarifies the City's corporate goals and objectives, providing direction and guidance to both Council and employees in providing effective services to our customers (the City's taxpayers, business and university communities, and citizens). At its best, the Corporate Strategic Plan guides the fundamental decisions and actions that shape and direct the municipal organization - defining what the City is, what it does, and why it does it. Enabling Council and employees to be responsive to customer needs and desires requires a corporate capacity to effectively cope with change. The Corporate Strategic Plan seeks to clarify what we do now, how we do it, and what we will be doing in the future, by: • affirming the fundamental values driving our corporate organization; • establishing the City's corporate purpose and ensuring it is understood by all (customers and employees); • creating consensus on where the organization should be going and how to get there; and • establisring an adaptable process for change including review of plans and actions. The Corporate Strategic Plan was prepared by a Steering Committee comprised of representatives from Council, senior management and union executives. To identify the values driving the City's corporate mission and to develop specific goals, objectives and strategies, the Steering Committee considered a number of internal studies including: a review of the City's mandate; an evaluation of the City's strengths, opportunities and challenges; an extensive employee attitude assessment; and, a broadly -based citizen attitude survey. The Corporate Strategic Plan focuses on the municipal organization and its abilities to effectively provide service to the City's customers. The Plan is not an all- embracing municipal strategic plan encompassing many other aspects of the City's endeavours. These broader and more external plans and strategies can be found in the Capital City Municipal Plan, the Economic Development Strategy, and other similar documents. The Corporate Strategic Plan consists of a definition of the City's corporate values, its fundamental mission, and its five essential goals. Each goal is supported by specific objectives and the strategies designed to achieve these objectives and goals. City of Fredericton 1 Corporate Strategic Plan CORPORATE VALUES Corporate values reflect what we, as an organization hold to be important to everything we do. These values guide our relationships with City Council, employees and external stakeholders such as the public, the business and university communities, other municipalities and the Federal and Provincial Governments, all representing our customers. Our corporate values are: ■ fairness and trust; ■ equity and justice; ■ integrity and honesty; ■ dignity and respect; ■ performance effectiveness and efficiency. Our operating philosophy reflects these corporate values through our efforts to provide: clarity of purpose, effective service provision, and high quality. Examples follow below: Clarity of Purpose ■ supporting innovative and creative thinking in all municipal endeavours; ■ encouraging flexibility in service provision by tolerating risk - taking and promoting innovative initiatives; focusing on results oriented processes; and ■ supporting on -going stability coupled with growth. Effectiveness in Service Provision ■ responding to customer needs and desires; ■ seeking continuous improvement through effective teamwork and co- operation; 0 maintaining fiscal responsibility; and ■ focusing on "fact- based" decision making processes. Quality Public Service ■ maintaining a high degree of professionalism in all civic affairs; a creating a continuous learning organization by encouraging personal growth and development of all employees; enhancing organizational empowerment to use the full potential of all employees. City of Fredericton 2 Corporate Strategic Plan CITY OF FREDERICTON MISSION STATEMENT "Working together to serve our customers in an effective, efficient, professional and financially responsible manner" Working together: ■ creating an effective municipal team focused on delivering a high level of service to our customers. Our Customers: ■ include City Council, employees, the public, the business and university communities, other municipalities and the Federal and Provincial Governments. Effective: ■ attaining specified goals and obiectives ■ ensuring on -going productivity and efficiency in the services being provided. Efficient: ■ recognizing financial limitations and seeking to enhance services in innovative ways including partnerships with others. Professional: I maintaining a highly trained and technically competent work force ■ giving employees the authority to exercise judgement, as well as the responsibility for the effective use of that authority. Financially responsible: ■ ensuring the resources of the City are efficiently used. City of Fredericton 3 Corporate Strategic Plan INTRODUCTION TO GOALS The various surveys and other inputs to the Corporate Strategic Planning process have aided in clustering the City's main priorities into five groups or goals as follows: 1. Communications ■ broadening communications: • internally within the organization; and • externally with all customers. 2. Management and Supervision ■ fostering a challenging and trusting work environment; ■ improving supervisory and leadership skills; ■ increasing employee empowerment; ■ enhancing efficiency and effectiveness of service provision; and ■ generating a more customer - oriented approach. 3. Career Development ■ improving human resource planning, training and development, including cross - training opportunities; ■ ensuring employees are used to their full potential; and ■ ensuring adequate promotion opportunities exist. 4. Strategic Planning ■ encouraging employee acceptance of change; ■ clarifying the City's goals and objectives; ■ maintaining a commitment to protecting the City's unique environment; and ■ adjusting services to meet demographic change. S. Improving Efficiency and Effectiveness ■ ensuring that services provided are cost efficient and add value; ■ being responsive to issues raised by our customers; and ■ facilitating and supporting community groups and volunteers. City of Fredericton 4 Corporate Strategic Plan Goal. 1. 1. COMMUNICATIONS The City will provide adequate and comprehensive communication to its employees and customers. To devise an appropriate (a) evaluate the relevance and applicability of corporate communications communications programs in other program. municipalities (eg. Regina) and agencies (eg. ICMA). (b) use focus groups to determine optimal communication approaches both internally and externally. (c) ensure management and employees recognize their responsibilities in providing accurate and timely communications. (d) establish corporate policies and programs designed to encourage open internal and external communications. (e) provide training programs to assist municipal employees in dealing effectively with the media and with their internal and external customers. City of Fredericton 5 Corporate Strategic Plan 2. To provide timely and (a) create a frequently published in -house broad - accurate information to all sheet to provide rapid information on all civic employees. I activities. (b) evaluate the feasibility of establishing a city hall electronic bulletin board and providing publicly accessible computers in strategic locations to ensure all employees have access to information. (c) encourage the use of electronic mail as a means of rapidly communicating information. (d) establish an informal communications approach for on -going labour- management relations. (e) establish a meaningful "suggestion box" (possibly through an electronic medium) to encourage the development of innovative ideas. (f) ensure the City's Information Technology system encourages timely communications among all participants. (g) encourage cross - training and multidisciplinary team work to enhance communications by breaking down barriers between municipal. departments. (h) ensure that communications between Council and employees is clear and unambiguous. {i) publish the agendas of all Council and committee meetings (internally and externally) to enable everyone to determine what items are being considered and when. City of Fredericton 6 Corporate Strategic Plan 3. To effectively communicate with the (a) make better use of the community cable T.V. City's external customers. channel to explore and discuss various municipal programs and problems. (b) seek the creation of a "municipal page" in the Daily Gleaner and provide suitable and adequate information to encourage the newspaper to continue this service to its readers. (c) establish an open "question period" at both Council and committee meetings to entertain questions from both customers and employees. (d) evaluate the feasibility of creating municipal kiosks as information sources in various centres of activity (eg. at shopping centres). Such kiosks could be paper bulletin boards or electronic systems (similar to the Province's initiatives). (e) have Council meet within various wards as a means of encouraging. local neighbourhood attendance to enhance communications with City Hall. (fl establish annual "open houses" within different municipal departments to encourage community interest in municipal activities. (g) encourage the use of public meetings and other mechanisms to gauge public opinion on various municipal issues as they arise from time to time. (h) develop and implement mechanisms to determine the views and opinions of the various communities served by the City. City of Fredericton 7 Corporate Strategic Plan 4. To improve employee morale and satisfaction. (a) ensure the practice of performance evaluations of all employees is an on -going and timely positive procedure (providing effective feedback). (b) encourage departments and groups to have frequent employee meetings to explore current issues and to empower employees to contribute innovative solutions. (c) communicate dignity, trust and respect both internally to employees and externally to customers by promoting communications as a means of demonstrating that people do count. City of Fredericton 8 Corporate Strategic Plan Goal: 1. 2. MANAGEMENT AND SUPERVISION Managers and supervisors will foster a supportive work environment for all employees. To foster a corporate (a) ensure managers and supervisors create and culture that anticipates and maintain an awareness of developing trends, manages change changes and forces impacting service effectively. requirements and/or resources among all employees. (b) encourage managers and supervisors to consult, involve and train employees to understand and manage change effectively. (c) encourage managers and supervisors to have informal employee meetings enabling oxen dialogue amongst all members of a depa-:ment or functional group. (d) ensure managers and supervisors promote employment equity. (e) establish an overall corporate approach to labour - relations that is consistent and applicable to all union locals to supplement ad hoc departmental initiatives. (f) provide training in labour relations. City of Fredericton 9 Corporate Strategic Plan 2 To foster a work environment based on (a) have managers and supervisors communicate the clearly articulated organization's values and its mission to all corporate values. employees and ensure their use in daily activities. (b) create a more participative and empowered work force by ensuring all employees understand the concept of participative management, and that managers and supervisors have the required training and resources to empower employees with both responsibility and authority. (c) ensure managers and supervisors are enhancing communication efforts within the organization and promoting inter - departmental cooperation and coordination. (d) understand the past, and focus on the present and future strengths and challenges of the organization's structure. (e) critically examine and evaluate the organizational structure to determine ways of improving effectiveness. {f) undertake a critical review of the City's employee pay scales. (g) ensure that all employees understand the policy - making function of Council and the role of the organization in carrying out legitimately established municipal policies and programs. City of Fredericton 10 Corporate Strategic Plan 3. To maintain a motivated (a) provide appropriate training for managers and and committed work supervisors to ensure they have the skills, force. knowledge and resources to perform their management functions. (b) ensure managers and supervisors understand the importance of training and developing not only for their potential replacements but also for all of their employees. (c) provide training to managers and supervisors on effective team building and in providing positive continuous performance appraisals to encourage good performance. (d) ensure all employees are clear on their roles, encouraged to consider new challenges, and are acknowledged for their service, efforts and performance. (e) maintain a pleasant and stimulating work environment. (f) ensure adequate supervision and support is provided at all times (eg. evening operations). (g) encourage managers and supervisors to involve employees in policy development, partly as a training process and partly to encourage enhanced participation and commitment to the City. (h) evaluate alternative approaches to work management (teams, part -time, job - sharing, telecommuting, flex -time, etc.) in recognition of evolving trends and the changing nature of the work force. {i) provide resources and training to maintain health and safety of employees. City of Fredericton 11 Corporate Strategic Plan 4. To develop and maintain an organization that is (a) obtain and maintain the commitment of all responsive to the needs of employees to the purposes and processes of the community it serves. organizational reviews, strategic planning, project management, BPI, activity based management, and other performance enhancement initiatives. (b) provide appropriate training on developing and maintaining a customer - orientation in all services being provided. (c) increase awareness of the business community's needs by surveying and interviewing a cross - section of employers to obtain feedback on how the City delivers service to this group. (d) ensure employees in all departments recognize the importance to the municipality of a healthy business community, and to being responsive to its needs. (e) establish, as part of the communications policy, a plan to stimulate interaction and involvement with the overall community to determine the types and levels of service desired. City of Fredericton 12 Corporate Strategic Plan Goal: 3. CAREER DEVELOPMENT The City will strive to motivate employees by enhancing its human resources development program. To develop and maintain (a) review job descriptions to enhance the an organizational structure delegation of responsibility and authority to that serves the employees closest to the community being community's needs. served. (b) undertake a human resources inventory of all employees to determine their potential for further training and development to fill gaps in the current organization and to identify potential candidates for future promotion. (c) review roles and responsibilities of employees to ensure alignment with current priorities, and ability to do the right thin; at the right time. (d) encourage managers and supervisors to use the skills and knowledge of their employees to its full potential in work assignments. (e) initiate a process of cross - training in other jobs and job - shadowing, both inter - and intra- departmentally to provide room for lateral mobility and advancement. (f) ensure an adequate process exists to promote qualified employees from within. City of Fredericton 13 Corporate Strategic Plan 2. To maintain and enhance morale. (a) expand the focus of human resources planning to also include recruitment, orientation and training, career development opportunities, inventorying organizational skills, and succession planning for the organization. (b) encourage managers and supervisors to respect each individual's self esteem and pride in accomplishment. (c) work with managers, supervisors and employees to ensure they understand the City's values and mission such that goal "sub- optimization" (i.e. focusing only on the needs of a department or group) is shifted to a more holistic city -wide perspective. (d) training managers and supervisors on the importance of positive reinforcement in their communications with all employees. (e) recognize the maturity of employees by encouraging empowerment in delegating responsibility and authority to the lowest feasible level within the organization. (f) encourage an on -going dialogue between managers, supervisors and their employees by determining future aspirations and how the City can best help meet their goals. City of Fredericton 14 Corporate Strategic Plan 4. STRATEGIC PLANNING Goal: To sustain, promote and advance the City of Fredericton through on- going corporate strategic planning. 1. To effectively adapt to (a) ensure all employees are aware of on -going change. change and forces impacting the City, and are equipped with training and adequate resources to readily adapt to changing circumstances. (b) ensure the City's values, mission and vision are clearly articulated and adopted by all employees within their daily endeavours. 2. To maintain and enhance (a) ensure appropriate policies and programs are in Fredericton's unique place to encourage the preservation and physical environment. upgrading of heritage buildings and the physical environment. (b) provide policies and programs to maintain and enhance the City's tourism and recreational attractions and facilities. (c) promote and advance the City's policies, plans, and by -laws. City of Fredericton 15 Corporate Strategic Plan 3 To meet current and (a) establish an effective management information future challenges. system to provide timely and accurate data for all managers, supervisors and interested employees. (b) update the Corporate Strategic Plan including an annual progress report to Council. (c) establish guidelines to ensure consistency among departments and groups for the development of specific action plans. (d) continue, on a periodic basis, the EAS and CAS as measures of internal and external service provision and improvement. (e) ensure adequate training and development opportunities exist for all employees both internally (through special courses) and externally (through community colleges, universities and other- institutions) to upgrade them and to enable the organization to face present and future challenges. 4. To facilitate the City's I (a) forming partnerships with business, residential economic development. and other community groups and agencies. (b) supporting the economic development initiatives of the Greater Fredericton Economic Development Corporation. City of Fredericton 16 Corporate Strategic Plan Goal: 5. IMPROVING EFFICIENCY AND EFFECTIVENESS To ensure the City continues to serve its customers in an efficient and effective manner. 1. To enhance the City as an (a) undertake program evaluations including the attractive community in establishment of performance indicators and which to live, work and benchmarks to ensure services are being play. provided in a cost - effective manner. (b) continue service delivery process improvements such as Total Quality Management, BPI, Project Management, activity based program management, reorganization and so forth. (c) address on -going security concerns to better enhance Fredericton's quality of life. Q review the City's infrastructure maintenance and replacement program on a regular basis. (e) develop a public relations training program to ensure on -going relations with customers are appropriate. (f) review existing programs and services and adjust to meet demands of changing demographics. City of Fredericton 17 Corporate Strategic Plan ACTION PLANS The Next Step ■ The Corporate Strategic Plan is a document setting the pace for individual action and task level plans of each department or group within the City. The next step is for each manager along with supervisors and other employees to develop specific action plans to implement the outlined strategies. ■ Specific departmental and group action plans should be consistent with the guidelines developed by Corporate Planning. off The Corporate Strategic Plan weaves a connecting thread throughout the organization to ensure the City's values, mission and goals are commonly understood and adopted by all. Existing functional plans (BPI, Project Management, Municipal Plan, Economic Development Plan and others) need to reflect the Strategic Corporate Plan. It is within these departmental or functional level plans that one finds the specific tasks, strategies and activities to support the mission and priorities outlined in this Corporate Strategic Plan. City of Fredericton 18 Corporate Strategic Plan October 13, 1998 Mr. James Whelly Chairman, Board of Trustees Atlantic Health Sciences Corporation P.O. Box 5200 Saint John, NB E2L 41_4 Dear Sir: At a meeting of the Common Council, held on the 5th instant, the following resolution was adopted, namely:- City of Saint John "RESOLVED that the letter from James Whelly, Chairman of the Board of Trustees of Atlantic Health Sciences Corporation, requesting to make a presentation on the components in the Corporation's service delivery process -- be received and filed and the Corporation be invited to make a presentation in open session of Council." Common Council meetings are held every Monday at 7:00 o'clock p.m. in the Council Chamber, City Hall. Please call me to schedule the Corporation's presentation. Yours truly, Mary L.4riford Common Clerk MLM:sc office of the Mary L_ Munford P.O. Box 1971 506 658 -2862 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 4L1 October 13, 1998 Mr. James Whelly Chairman, Board of Trustees Atlantic Health Sciences Corporation P.O. Box 5200 Saint John, NB E2L 41_4 Dear Sir: At a meeting of the Common Council, held on the 5th instant, the following resolution was adopted, namely:- City of Saint John "RESOLVED that the letter from James Whelly, Chairman of the Board of Trustees of Atlantic Health Sciences Corporation, requesting to make a presentation on the components in the Corporation's service delivery process -- be received and filed and the Corporation be invited to make a presentation in open session of Council." Common Council meetings are held every Monday at 7:00 o'clock p.m. in the Council Chamber, City Hall. Please call me to schedule the Corporation's presentation. Yours truly, Mary L.4riford Common Clerk MLM:sc 23 Atlantic Health Sciences Corporation Corporation des sciences de la sante de I'Atlantique P.O. Box/ C.P. 5200, Saint John, N.B. Canada L2L 414 Tel. (506) 648 -6000 September 25, 1998 Mayor Shirley McAlary P.O. Box 1971, Market Square Saint John, N.B. E21- 41-1 Dear Mayor McAlary: Stakeholder awareness and input have always been important components in Atlantic Health Sciences Corporation's service delivery process. These factors now have added value as we a emp to meet the c a enge of a health care environment whose features include insufficient funding to meet growing expectations and demand, shifting demographics, changing professional practice patterns and technology based opportunities. On behalf of the Board of Trustees we would welcome the opportunity to make a presentation to you and your Council at an early convenient date. This presentation can take place in either open or closed session. We would be represented by your appointee to our Board and the appropriate senior management personnel. We would also be prepared to discuss your specific concerns. If you agree that this would be a mutually valuable exercise, please contact our Board Secretary, Ms. Fran Meehan, at 648 - 6826 to arrange an appropriate time. 1 look forward to your reply. Sincerely James Whelly, Chairman Board of Trustees 10 2 Atlantic Health Sciences Corporation des science: 00 P.O. Box / C.P. 5200, Saint John, N.B. Canada Tel, 1506] 648 -6000 Corporation de la sante de I'Atlantique E21- 4L4 PRESENTATION TO SAINT JOHN COMMON COUNCIL JAMES WHELLY, CHAIRMAN DAVID HUESTIS, TRUSTEE GARY KEATING, TRUSTEE FEBRUARY 1, 1999 (J. WHELLY ... ) Your Worship and Members of Common Council. On behalf of Atlantic Health Sciences Corporation's Board of Trustees I thank you for the opportunity to appear before you this evening. With me are the City's two representatives to our Board, Mr. David Huestis and Mr. Gary Keating. Also here is our President and CEO, Mr. David Carlin and our Manager, Media and Public Affairs, Mr. Gilbert Heffern. We asked to make this brief presentation as part of our ongoing efforts to build stronger linkages with our communities. We would like to take the next few minutes to give you our view of the current state of our health care services, and answer any questions you may have. As you know AHSC has the responsibility for delivering hospital based and Extra -Mural services in southwestern New Brunswick. In Oncology, Neurosciences, Cardiac Surgery and a number of other specialties we provide care to people from throughout the province. In total we provide care to about one - quarter of the province's population. As a Board we are committed to discharging this responsibility to the best of our ability. We have 3 developed a leading --edge delivery network that provides access to high quality patient care. Saint John is the center of this network, a position that supports local economic and social development. It is the Board's commitment to patient care that enabled us to maintain access when care requirements began to outstrip the funding provided, about four years ago. Unfortunately this gap continues to widen. I will now ask Mr. Huestis to elaborate on this situation and its ramifications. (D. HUESTIS) Your Worship, this year we are projecting an operating deficit of $11 million bringing our cumulative deficit to $20 million. We will require $15 million more than we received this year to maintain current service levels and respond to critical new needs in the 1999- 2000 fiscal year. In other words, this is the funding required to essentially maintain the status quo. The patient who waits 48 -72 hours in emergency for a bed to become vacant will tell you that even the status quo is unsatisfactory. I can also tell you that it is unsatisfactory to the three of us, and the rest of our Board. However, we T basically have no control over the core funding issues. While the province agrees that we do not receive an allocation from existing resources that is equivalent to the services that we provide, they have yet to move to rectify this inequity. In addition we have also seen funding reductions, unfunded care delivery requirements, and now debt servicing costs that are in excess of a half million dollars this year. You can add another million to this next year if the current situation continued and our cumulative debt were to increase to some $35 million. I say `if the current situation continued' because it would be irresponsible to let it escalate. We have reached the point where we have no choice but to get off this increasingly slippery slope. There are only two ways to do this in the short -term. The first is for the province to accept their responsibility to fund the level of care required to meet people's needs. What we have heard so far doesn't leave us overly encouraged. In the budget the province announced $21 million `new' dollars for hospitals. When you take away what was already included in this year, the contract wage increases and what is earmarked for special projects in other areas of the province, there is very little left to make an appreciable difference. The department can, 5 of course, make some difference with an equitable allocation of existing resources. We are waiting for the minister's estimates to see if this is indeed the case. We are also anxious to find out how the province will allocate any funds from the anticipated federal reinvestment in health care. If the funding is not there, the only other solution is to adjust the level of service to what government is willing to fund. This is not a position that our Board takes lightly. In the past we made a conscious decision to continue to provide access to service despite the funding shortfalls. Our staff have given their best to ensure that you get the care you need. However we have now gone as far as we can go without the funding from government to support our efforts. While the specifics have yet to be defined, if we are put in this position some things are self- evident. Given the scope of the funding problem it is obvious that we are talking about cutbacks in services. Further, when you consider that about 70 percent of the cost of providing service is labor, then it also follows that there would also be an impact on jobs. You need to be aware of this because we believe you have a stake in this as individuals and also as a community. If we get into this situation the impact will not just be on the care that we provide today, but also on what 6 we are able to provide in the future. I will now ask Mr. Keating to elaborate future. (G. KEATING) Thank you.:.Your Worship, as most of you know we are currently seeking to recruit some 17 physicians to Region 2. This includes 15 specialists in fields such as anesthesia, general surgery, pediatric psychiatry and oncology. Recruitment is challenge enough with the already tight supply of physicians that exists at the national level. This situation will only get worse without long term initiatives by both levels of government to increase that supply. Facing this prospect we are very concerned that we are also at risk of losing one of our best competitive advantages. Over the years we have been able to package the opportunity to provide quality patient care in a progressive and supportive environment with a desirable lifestyle. The years of effort that went into building and maintaining this reputation still allows us to maintain a degree of competitiveness with the more affluent areas of the country. The immediate implications of the current funding situation put this reputation at serious risk. Once lost it will take years to regain, years in which New Brunswickers will likely face increasing difficulties in accessing specialty medical care. (J. WHELLY ...) Individually and collectively, funding and physician resources are the two critical issues facing us at this point in time. How we resolve them will play a major role in determining the future capabilities of our health care delivery system. The other word that seems to be on the tip of everyone's tongue, at least publicly, is accountability. There appears to be two concerns in this debate. The first deals with if the dollars are going to patient care. The second asks are we, as a society, getting maximum health benefit for the investment in our health care system. The answer to the first is easy. There is no doubt in our minds that the dollars in the system are being spent on patient care. In the last fiscal year we transferred some $2 million from support and administrative services to direct patient care. Such measures are, however, often short -term gain for long term pain. The subsequent costs to maintain and operate the physical and support structures are likely to be greater as a result of these deferrals. I do not have any hesitation in appearing before any legislative committee to answer for our physicians and staff in this regard. Just tell me where to be and I will be there so we can get on with what is the public's first priority -- if I get ill am I going to be able to get care. 8 The second question is a little more difficult and, from the Board's perspective, more legitimate. We do not have a good handle on health performance and progress primarily because we don't have the data to adequately measure it. This is not just a problem in New Brunswick but also across the country. We felt that the ability to answer to this question in a tangible and measurable way was critical in assessing our own performance and utilization. We needed reliable data that compared our performance against similar organizations. This data would tell us if we were getting good utilization and, if not, what we need to do to improve. This is the reason for our decision to engage PricewaterhouseCoopers to benchmark our performance against others across the country. We hope to have the results of this effort within the next month. It is certainly our intent to share this information with staff and the community. We believe it is critical that the community be interested, informed and involved in a debate that is going to be with us for some time to come. It is our hope that both levels of government will also become involved in helping develop the database that will support good decision - making. 9 Despite the gravity of our immediate concerns, we do believe that the future can be bright. We have a team of highly skilled and innovative professionals who take pride in doing the most for our patients. Even with the current resource constraints we have been able to make some progress. For example we have only recently recruited two new orthopedic surgeons; in a couple of weeks we will provide the province's first access to a sleep disorders program; and, we are breaking new ground in using telemedicine to enhance access to care. We have been making our case to maintain and enhance the care provided by a dedicated team of professionals at every opportunity. We have talked to governments, the Health Services Review Committee, and various groups within the community. We appreciate the support we receive from the city whether this is in enabling us to put together the best recruitment package, or in chairing fund raising events for the foundations. We are particularly appreciative of your initiative to forward a resolution that addresses funding to the Federation of Canadian Municipalities. In closing tonight we request that you continue to support our position with the funding and decision - making agencies. We will provide you with any information that you need to ensure that our health 10 care system remains a valuable asset to our people and our community. On behalf of the Board, thank you for allowing us to make this presentation. We welcome your comments and questions. A Welcome from our Patient Representative Nancy Chedore Do you have .... questions ? concerns ? complaints ? compliments ? Do you need explanations ? The Patient Representative is here to help you and your family. Nancy can .... Address your concerns. Answer your questions. Act as a liaison between you and the Atlantic Health Sciences Corporation. Nancy can be contacted .... Monday - Friday 8:30 a.m. - 4:30p.m. Main office located on the 2nd floor ( Mezzanine) Saint John Regional Hospital between the Cafeteria & Coffee Shop. Telephone: 648 - 6714 within Saint John or toll free at: 1- 888 - 955- CARE(2273) Nancy will.... provide Patient Representation Services to patients and their families in all Hospitals and Health Care Facilities within the Atlantic Health Sciences Corporation administration : Saint John Regional. Hospital St_ Joseph's Hospital Centracare Saint Jolm Inc. Susses: Health Centre Charlotte County Hospital Fundy Health Centre Grand Manan Hospital Campobello health Centre Deer Island Health Centre 60057 (11/96) Atlantic Health Sciences Corporation Corporation des sciences de fa sante de I'Atiantique Atlantic Health Sciences Cotporation Corporate Profile ATLANTIC HEALTH SCIENCES CORPORATION (AHSC) is the largest multi- facility hospital corporation in New Brunswick, comprised of 12 hospitals and health centres extending across 200 km. As one of the province's seven health regions, AHSC serves a catchment population of approximately 200,000 in Health Region 2, within a provincial population base of 760,000. This progressive corporation offers a wide range of basic through to tertiary level health care services, delivered by a dedicated staff of 4000 employees and 323 physicians. Twenty one clinical programs are delivered through in- patient, emergency, ambulatory and community/home care settings across the region. The core competencies of the Atlantic Health Sciences Corporation are patient care, education and research. Major Achievements of Note AHSC is a designated provincial centre of expertise for Neuroscience, Adult and Paediatric Oncology and is home to the NB Heart Centre which provides leading edge cardiology and cardiac surgery services for patients throughout the province and beyond. The corporation operates Atlantic Canada's gay nationally accredited tertiary trauma centre, with the service infrastructure throughout the region to excel in trauma management, including cardiac, thoracic, neuro and major vascular surgery, in addition to a wide variety of specialists providing continuous, uninterrupted call and immediate response. The New Brunswick Heart Centre, one of the 4 provincial programs delivered by this corporation, provides cardiac surgery, associated cardiology and interventional cardiology comparable to leading centres in Canada. Clinically, it provides "state- of -the- art" care to residents of the province and boasts one of the lowest lengths of stay in Canada. iF Our Neurosciences program, the first established unit in the province, has been meeting the needs of New Brunswickers with comprehensive services for over 40 years. Handling over 50% of the province's neurosurgery cases, 54% of all referrals to this program come from outside of Health Region 2. Fifty percent (50 %) of all paediatric neurology cases also come from outside Region 2. ✓ Creation of a Virtual Health Centre, in partnership with the provincial telephone company subsidiary M Tel interactive. This concept, the first of its kind in Canada, allows our health care professionals to deliver care to cardiac patients in the various communities served by the corporation across the entire province. Through the use of state -of- the -art technology, we were able to link remote sites across the province to centres of expertise in addition to enhancing the continuity of patient care by extending hospital care directly into patients' homes. Vital Interactive Telehealth Assistance Links ( VITAL), is built on the use of the ATM broadband telecommunications infrastructure in New Brunswick. Benefits include the effective utilization of scarce expert resources, twenty four hour access to a real time, multimedia connection of remote sites to expert clinical resources, increased quality of care and quality of life for New Brunswickers and better overall management of resources reducing overall costs to the health care system. ✓ First Canadian implementation of a pre commercial digital, Direct RadiographyTM diagnostic imaging technology which creates routine images of routine x -rays, eliminating the need for traditional film. This system is part of an extensive integrated network across multiple geographically dispersed facilities for the capture, communication, display and archiving of radiology images. For more information on Atlantic Health Sciences Corporation visit our web site at www. ahsc. health. nb. ca or contact:: Director, Marketing and Communications P.O. Box 5200 Saint John, New Brunswick, Canada E2L 4L4 Telephone: (506) 648 -7310 Facsimile: (506) 648 -6364 E -mail: atkan@reg2.health.nb.ca SAINT JOIN HOR T1 1C JLTURAL ASSOCIATION GEOFFREY SPEAR, SUPT. P.D. Bo% 535 TELEPHONE 857 -1773 898 3M SAINT JOHN, UL 3Z8 3Z8 !798 FIVE YEAR UPGRADING PLAN Presen ed 1994 1. 3 Picnic Shelters replaced $10,000 completed 2. Addition of 6 more sewer sites $4,000 completed 3. Add laundry facilities: 3 washers & 3 dryers $6,000 completed 4, Replace oldest shower (building 30 yrs old) $30,000 completed 5. Upgrade existing electrical sites 88 30 amp. sites $27,000 80% 62 20 amp. sites $10,000 completed 6. Add security fencing $5,000 completed 7. Planting of 20 larger trees $5,000 completed 8. Upgrade gravel area in trailer park $4,000 75% 9. Resurface asphalt in campsite $10,000 completed Total 1111,000 Improvements Five Years $104,000 To Be Completed $7,000 office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 4L1 November 24, 1998 City of Saint john Mr. Wallace P. MacMurray Vice - President Saint John Horticultural Association P.O. Box 535 Saint John, NB E2L 3Z8 Dear Sir: At a meeting of the Committee of the Whole of Common Council, held on the 16th instant, the following resolution was adopted, namely:- " RESOLVED that the letter from the Saint John Horticultural Association requesting to meet to give the final report on the five -year plan presented by the Association in 1994 on campground improvements -- be received and filed and the request be granted." Please contact my office at 658 -2862 to schedule the Association's presentation_ Yours truly, Mary L_ unford Common Clerk MLM:sc IS COMEMITT1rE OF THE WHOLE Saint John Horticultural Association P.O. Box 535 Saint John, N.B. E2L 3Z8 Mrs. Mary Munford, Common Clerk, City of Saint John Dear Mrs. Munford, November 3, 1998 I would like to request a time that I might appear before Council to report on the campground improvements that the Association has carried out over the past five years. In 1994 we presented a five year plan and I would like to give Council my final report. I had agreed that I would report each year to keep Council up to date on our activities. Please advise a time and date if Council would receive me on this matter. Yours truly, ay Association Vice- President 60 71-4, Z,0kle, 2� ,6f ,55,P - A_C � ACV 4 1998 C i '3' O F T, N161-1,11M Office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Common CIerk Saint John New Brunswick Canada E2L 4L1 February 10, 1999 Mr. Harold Peddle Secretary Saint John Salvage Corps & Fire Police 250 Molson Avenue Saint John, NB Dear Sir: At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- " RESOLVED that as recommended by the City Manager, Common Council cancel the warrants of Daniel Paul and Neil Clifford who have resigned from the Saint John Salvage Corps and Fire Police, and approve the newly elected slate of officers for 1999 as follows: Gordon Lewis - Captain, Harold Mayes - First Lieutenant, Brian Cornish - Second Lieutenant, Joseph Savoy - Secretary, and Robert Pade - Treasurer." Yours truly, Mary L. Munford Common Clerk MLM:sc City of Saint John RLPOR.T TO COMMON CO UNCIT M & C 99 --23 4s =`�� January 26, 1999 City of Saint Join Her Worship Mayor Shirley McAlary & Members of Common Council Your Worship & Councillors: Subject: Saint John Salvage Corps & Fire Police Election of Officers & Cancellation of Warrants Attached are three letters addressed to the Fire Chief from Harold Peddle, Secretary of the Saint John Salvage Corps and Fire Police. Two letters dated January 16th are requests to cancel warrants on Mr. Daniel Paul and Mr. Neil Clifford who are resigning from the Corps. The third letter dated January 20, 1999 lists the new slate of officers elected for the year 1999 and requests Council's approval. RECOMMENDATION: It is recommended that Common Council cancel the warrants on Salvage Corps Members Mr. Daniel Paul and Mr. Neil Clifford as requested and that the newly elected slate of officers be approved. Respec liy submittal, Terrence Totten City Manager Attachments (3) Saint John January 16, 1999 Fire Chief Glendon Tait Fire Department Headquarters 45 Leinster Street Saint John NB EM 1 H9 Deaar Sir: SAINT .1 SALVAGE COPpS 5%PJE ponce. est Harold Peddle Secretary SJSCFP 250 Molson Ave. Saint John NB E2M M Would you please make arrangements with common council to have cancelled the following warrant: Mr. Neil Clifford 676 Sand Cove Road Saint John NB E2M 2R1 It is with regret that we receive his resignation after having servered as a volunteer for many years with distinction. Thank you for your coperation to this matter. I remain. Sincerely yours, Harold Peddle secretary Saint John January 16, 1999 Fire Chief Glendon Tait Fire Department Headquarters 45 Leinster Street Saint John NB EM 1H9 Deaar Sir: A i JO IN VA SALGE CORPS f u I f EST. 1,850 Harold Peddle Secretary SJSCFP 250 Molson Ave. Saint John NB E2M 3J3 Would you please make arrangements with common council to have cancelled the following warrant: Mr. David Paul 45 Lakewood Ave. Saint John NB F2J 3P2 It is with regret that we receive his resignation from the corps.. Thank you for your coperation to this matter. I remain. Sincerely yours, Harold Peddle secretary Saint John January 20,1999 Fire Chief Glendon Tait Fire Department Headquarters 45 Leinster Street Saint John NB E2L 1H9 Dear Sir: VAIN! J ANAGE Copps ORE POL"Cr F f - 40 C 5x lasz Joseph Savoy Secretary SJSCFP 133 Mecklenburg Street Saint John NB E21 1R4 At the annual meeting of the Saint John Salvage Corps And Fire Police held January 19,1999 the following were elected to serve as officers of the corps for the year 1999. CAPTAIN ........ _ ...... Gordon Lewis FIRST LIEUTENANT ......... HAROLD MAYES SECOND LIEUTENANT ........ Brian Cornish SECRETARY. ....... .......Joseph Savoy TREASURER ................ROBERT PADE Would you please submit the above noted information to common council for their approval. Thank you for your continued support. I remain. Sincerely yours, Joseph Savoy secretary Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 P_0. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 ,Z -,'I City of Saint John Brett Chevrolet Oldsmobile Cadillac P.O. Box 2117 Saint John, NB E21- 3T5 Dear Sirs: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- " RESOLVED that as recommended by the City Manager, the tender of Lorne Brett Chevrolet Oldsmobile Cadillac, in the total amount of $69,448.50, all taxes included, be accepted for the supply of three 1999 Chevrolet Lumina LS passenger cars. " Enclosed is a copy of the City Manager's report in this regard. Yours truly, Mary L. unford Common Clerk MLM:sc Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 REGISTERED MAIL Centennial Pontiac Buick GMC Eagle P.O. Box 2027 Saint John, NB E21- 3V5 Dear Sirs: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E21- 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- W City of Saint John " RESOLVED that as recommended by the City Manager, the tender of Lorne Brett Chevrolet Oldsmobile Cadillac, in the total amount of $69,448.50, all taxes included, be accepted for the supply of three 1999 Chevrolet Lumina LS passenger cars. " Enclosed is a copy of the City Manager's report in this regard and your money order in the amount of $1,884.33. Yours truly, � Mary L. Munford Common Clerk 9 102736 x }r Hongkong Bank of Canada4D 26JAN 99 � 7 MARKET SQUARE �w SAINT JOHN, N.B. E2L 5C8 CANADA m � wf+ i N *1,664.33 ** ° CITY OF SAINT JDHN* PAY TO THE ORDER OF _ __ _ _ CAD- ONE THOUSAND F 1-61-11 H13NDR � AND I I GH7 i' F f]!JF?�fal� CANADIAN DOLLARS g o z -_� ONLY a Oct AUTHORIZED SIGNATURE NTERSIGNED ^�} ? 2 3��1■ �: bfJf784 +�,p6�: 1130 2841110 L011■ office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 REGISTERED MAIL Downey Ford Sales Ltd. P.O. Box 1135 Saint John, NB E2L 4G2 Dear Sirs: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- is City of Saint John " RESOLVED that as recommended by the City Manager, the tender of Lorne Brett Chevrolet Oldsmobile Cadillac, in the total amount of $69,448.50, all taxes included, be accepted for the supply of three 1999 Chevrolet Lumina LS passenger cars. " Enclosed is a copy of the City Manager's report in this regard and your money order in the amount of $1,939.00. Yours truly, �• Mary L. Zunfor/d Common Clerk - Hongkong Bank of Canada j"O► _ 7 MARKET SQUARE SAINT JOHN, N.B. E21- 5C8 102722 19JAN 99 CANADA Y aZa _ G4 �_ rn aa g PAY 70 FRE _ORDER OF CITY OF SAINT JOHN* $ *1 + 939.00 ** J v CAD ONE THOUSAND NINE HUNDRED AND THIRTY NINE ONLY CANADIAN DOLLARS 0 Z Q •ate � AUT RIZED SIGNATURE COUNVERsIGNED 111 10 27 2 2110 1: L0084-0 L61: 930 284 ON' 0 LO I" REPORT TO COMMON COUNCIL M & C — 99 -27 28 January, 1999 Her Worship Shirley A. McAlary and Members of Common Council Your Worship and Councillors: SUBJECT: Tender for Passenger Vehicles BACKGROUND: Tenders have been received for the supply of 3 new intermediate size passenger vehicles. These cars, when purchased, will result in the replacement of 3 existing vehicles in the Municipal Operations Department. Identified for replacement are vehicle #900, a 1991 Chevrolet Caprice and vehicle numbers 500 and 505, both of which are 1991 Chevrolet Luminas. Upon delivery of the vehicles they will be assigned to positions where it has previously been determined that the currently assigned vehicle does not meet expectations or requirements of the positions. Council should be aware that although vehicles are being reassigned, there will not be an increase in the size of the fleet. ANALYSIS: Three companies responded to the City's tender call by submitting bids. Staff of Materials Management and Fleet Services have reviewed each of the tenders received and have found them to be complete in every regard. PAGE TWO ANALYSIS... cont'd: The following is a break -down of the total bids (all taxes included) for your consideration; Lorne Brett Chevrolet Oldsmobile Cadillac $69,448.50 Chevrolet Lumina LS Centennial Pontiac Buick GMC Ltd $72,232.65 Pontiac Grand AM (2ne69) Downey Ford Sales Ltd $74,295.75 Ford Taurus SE FINANCIAL IMPLICATIONS: The total cost to replace three passenger cars with three new vehicles, if awarded as recommended, will be $69,448.50. This is a planned expenditure and as such, funds to cover this cost are included in the 1999 operating budgets. RECOMMENDATION: It is recommended that the tender of Lorne Brett Chevrolet Oldsmobile Cadillac, for the supply of three 1999 Chevrolet Lumina LS passenger cars, in the total amount of $69,448.50, all taxes included, be accepted. Respectfully f ,Mbmil David L0jfkWCV1 PurchavffiVkgent f�. Andrew B cke , Co missioner Finale T. L. Totten, A City Manager I'�7 Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 P.O. Box 1971 506 658 -2862 Saint john New Brunswick Canada E2L 4L1 Manford M. Thompson Construction Co. Ltd. P.O. Box 3455, Station B Saint John, NB E2M 4Y1 Dear Sirs: ,L City of Saint John At a meeting of the Common Council, held on the 1 st instant, the Housing Incentive Program application of Manford M. Thompson Construction Co. Ltd. for an estimated grant of $47,600.00 with respect to Alderwood Street, was approved. Yours truly, yna4-�(k- Mary L. Munford Common Clerk MLM:sc OPEN SESSION M &C- 99 ---30 January 28, 1999 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: SUBJECT: Housing Incentive Program Application HIP -81 ANALYSIS: City of saint John There have been 80 earlier applications, for a total of 582 units, previously approved for the Housing Incentive Program. The potential assessment increase will be over $56 million when all of the developments are completed. The following additional application has been received. Applicant Location It and Type of Unit 481* Manford M. Thompson Alderwood Street 7 units Construction Co. Ltd. townhouses Estimated Grant $47,600 This application will result in 7 housing units being established over the next two years. The total increase in assessment is estimated to be approximately $600,000. The applicant has indicated that they wish to direct $2,000 of the grant to the first purchasers of the units. 1. Strategic Plan Conformity /Existing City Policy The development meets the criteria of the program as approved by Common Council on April 21, 1996. 2. Input from Other Sources Estimates of construction have been reviewed and reflect submitted plans and building permit estimates of value. V- Report to Common Council January 28, 1999 Page 2. RECOMMENDATION: It is recommended that Common Council approve the Housing Incentive Program applications for: HIP# 81 Manford M. Thompson Construction Company Limited for an estimated grant of $47,600. Respectful submitted, tR. Baird, MCIP nager Community Planning ?.Claude MacKinnon, P.Eng. Terrence Totten, CA City Manager JRB /nunf ter. - COMMUNITY PLANNING ,• r .• r x I x' M,_ lio �. 1 1 1 •� � 57 53 49 R F �} se ✓ter- � � 14 \ 1V SUBJECT SITE: ) ` = NBGIC NO.(S) ! E 7 00429738 ADDRESS: Alderwood Street MAP No.. 06N -65N E DATE: November 18, 1997 SCALE: N.T.S. Office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common CIerk Common Clerk Saint John New Brunswick Canada E2L 4L1 February 10,1999 Christopher & Jean Urquhart 20 Dutch Garden Lane Saint John, NB E2H 2V9 Dear Sir /Madam: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely.- 1+ City of Saint John " RESOLVED that as recommended by the City Manager, the City acquire two easements for municipal services from Christopher and Jean Urquhart, the first being approximately 7.5 feet wide along the eastern sideline of the Urquhart's land and having an area of 155 square metres, and the second being approximately 7.5 feet wide along the western sideline of the Urquhart's land having an area of 277 square metres, the consideration for granting the easement shall be the classification of Dutch Garden Lane as a Private Street Class I, and further that the Mayor and Common Clerk be authorized to execute the grant of easement and the City prepare the required documentation." Please contact Lynda Farrell of the City's Legal Department at 658 -2860 to complete the details of this transaction. Yours truly, MhLunford Common Clerk MLM:sc M &C99 -29 February 1, 1999 HER WORSHIP MAYOR SHIRLEY MCALARY AND MEIUBERS OF COMMON COUNCIL YOUR WORSHIP AND COUNCILLORS: SUBJECT Dutch Garden Lane BACKGROUND City of Saint John About 40 years ago, Dutch Garden Lane came into existence as a private road servicing the access needs of 20, 40 and 41 Dutch Garden Lane. The subject lane is located in East Saint John off Golden Grove Road (see attached plan). Prior to amalgamation, the Parish of Simonds constructed a sanitary sewerline dov�m Dutch Garden Lane. No easement was ever acquired. It is speculated at that time, that there was a verbal arrangement between the owner of the private road and the Parish to permit the installation of the sewerline in exchange for the plowing and maintenance of the lane. The City continued with this arrangement until 1994 when it stopped undertaking such work on Class 2 private roads. This decision caused considerable grief for the residents of Dutch Garden Lane. The principle owners of the private road, Chris and Jean Urquhart have had to carry the burden of road plowing and maintenance work. In 1995, the Urquharts broached this matter with City staff to no avail. The matter of a sewerlinc was raised as well as the storm sewerline along the other side of their property. The City's response to this matter was to offer to purchase an easement. However, the parties have never been able to agree to an amount and the issue remains unresolved. Report to Common Council February 1, 1999 Page 2 On numerous occasions since 1994, the Urquharts approached the City about the plowing and maintenance of Dutch Garden Lane. The Urquharts have consistently offered to grant an easement to the City in exchange for the minimal plowing and maintenance of Dutch Garden Lane to PRV1 Class standards. The purpose of this report is to present this matter to Council for consideration. ANALYSIS 1. Strategic Plan Conformity /Existing Cily Poligy It is the policy of the City to undertake the plowing and maintenance of streets according to the status designated by Council. Streets vested to the municipality or otherwise classified as a municipal street are fully maintained by the City. There are two classes of private roads within the City. For Class 1 private roads (PRV1) the City provides basic snow plowing service and minimal annual maintenance (ie: grading). For Class 2 private roads (PRV2) the City provides no plowing or maintenance services. By a resolution of Council, the classification of a street, for maintenance purposes can be changed. 2. Input From Other Sources This issue has been discussed by a number of staff over the last five or six years. All would acknowledge that from the City's perspective, it would be preferable to simply acquire an easement for a negotiated sum. However, the owners are simply asking for the same level of service that had been provided for decades until 1994. It is a reasonable request and will allow the issue to be resolved. Report to Common Council February 1, 1999 Page 3 RECOMMENDATION Your City Manager recommends that the City acquire two easements for municipal services from Christopher and Jean Urquhart, the first being approximately 7.5 ft wide along the eastern sideline of the Urquhart's land and having an area of 155 m2 and the second being approximately 7.5 ft wide along the western sideline of the Urquhart's land having an area of 277 m2; the consideration for granting the easement shall be the classification of Dutch Garden Lane as a Private Street Class I; that the Mayor and Common Clerk be authorized to execute the grant of easement; and that the City prepare the required documentation. Respectfully submitted, yk'� f e MacKinnon, P. Eng. Y'vir .oner ent & De pm ent Services _ -r Terrence Totten, C.A. City Manager 01861' v, j '---- ! L f ' 00301150 ,• . � \ W 1 O \ f O j �f J: � I \ ! h O j � O 1 Q � O O ' O U O 0 W �O y O h h O V V O f � ° o ° o w O o w a .a P O1,3o8 •b i - } 0 N ^ O W � � Q O 1 O Cr W O The shaded area on the above plan illustr rtes the subject property and the general location of Dutch Garden Lane O a COMMUNITY PLANNI. 33 SUBJECT SITE: Easement for MunICIP81 Services ADDRESS: Ashton Place & Dutch Garden Lane uAr No.: 07P -02SF DATE: February 12, 1996 SCALE: N.T.S. NBGIC NO-(S) 00299305 0030'1747 00301994 00300129 00301986 00300806 00301762 00299271 55027510 00299008 REPORT TO COMMON COUNCIL M &C 99 -28 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Members of Council: SUBJECT Contract 98 -2 Little River Pumping /Meter Station - Progress Payment BACKGROUND City of Saint John Contract 98 -2 was awarded to L. Halpin Excavating Ltd., by Common Council, on July 13, 1998 for a tender amount of $ 166,280.00. A number of complications arose, during the construction period, which added unanticipated extra work to the project and as a result the final contract value is $ 237,960.58. Godfrey and Associates Ltd. were hired by the City to design and provide construction management services for this project. A purchase order in the amount of $23,000.00 (including HST) was issued to the consultant for these services including layout prior to construction, quality inspection, quantity measurements for payment, progress payments, test records, as constructed measurements and record drawings. As a result of the extra work, the consultant provided substantial extra services to successfully complete the project in the field. The final construction management fees have risen to a total cost of $ 44,823.07 (including HST). ANALYSIS Contract 98 -2 consisted of the supply of labour, material and equipment for the construction of a 1050 mm (42 ") diameter by -pass pipe around the old existing infrastructure at the Little River pump and meter station. All water supplied to the eastern side of the city is through three transmission lines that converge at this site, and run within an area of approximately 7 metres in width. The three existing lines are one 600mm (24 ") diameter cast iron pipe installed in 1857, one 600mm (24 ") diameter cast iron pipe installed in 1873 and one 900mm (36 ") diameter concrete pipe installed in 1930. These lines and the associated valves, at this location, arc in a deteriorated state and have been leaking badly for some time now. The purpose of the new line was to provide a reliable by -pass around the old infrastructure. This will enable consistent supply of water to the entire eastern side of the city, while shutting down the old lines in the future to renew the sections of pipe and valves that have been causing problems. M& C-99-28 Page 2 ANALYSIS — Cont'd. The construction time, on the contract, increased significantly due to a number of events that effected the construction methods and original scope of work. The contractor encountered varying outside diameters on the old transmission mains requiring precise measurements to ensure proper fittings were obtained to make the connections. In addition, the transmission mains were very close to each other, slightly out of parallel and at varying elevations making the interconnection using large crosses, valves and tees extremely difficult and time consuming. During construction, the City instructed Godfreys to have the contractor stop construction and reconnect the transmission mains immediately due to a transmission main break on the 1500 mm (60 ") industrial line supplying hying Pulp and Paper in West Saint John. The City required all the water that could be supplied from the east system, for industrial and residential demands, while the West transmission main was repaired. Other events on site caused further unanticipated delays to this project. An old isolation valve, required to stop the flow of water in a line that was being disconnected from the system, could not be completely closed. This caused excessive water in the excavation that the contractor had to deal with. Another isolation valve, that was to be utilized to shut one of the large transmission mains down, could not be used for safety reasons. Water pressure in this line was exerting a force in the range of approximately 25,000 lb. against this valve. This could potentially cause the valve to "blow off' when exposed, thereby endangering work crews in the open excavation and causing serious damage to the existing infrastructure at the site. By moving back on the transmission main and closing the previous valve in the system, flow of water would be stopped in two of the three transmission mains into the City. The primary concern with this solution, was the inability to supply water in sufficient quantities for fire protection, health care facilities (including the two hospitals and several nursing homes), residential customers as well as service to commercial and industrial users. To ensure safety and continuous water supply, an unanticipated "linestopping" procedure was used to eliminate the potential hazard. This process involved the live installation of a valve in the operating transmission main in a strategic location further back on the line. This, in effect, stops the flow of water in that particular line without affecting flow in the remaining two transmission mains into the City. All water supplied to residential, commercial and industrial users, east of the Saint John River, converges at this location and a potential accident at this site would be catastrophic to existing infrastructure and service to our customers. This project has been very difficult to estimate precise costs for various reasons. This work involves very large pipe diameters that staff, consultants and contractors have little experience with. These pipes have been in service for many years and involve pipe that was manufactured to different specifications than we are presently used to working with. As previously stated, this work has taken place in an area where the only three transmission mains entering the City (2 — 24" and 1 — 36 ") M & C -99 -28 Page 3 ANALYSIS --- Cont'd. converge in a space approximately 7 metres in width. This narrow width, coupled with the requirement that two of the three transmission mains be in service at any one time to provide adequate water supply to the City, has also made construction procedures more difficult. This site contains weak points that the City is trying to address with future renewal of lines and valves in the area. The result will provide a more reliable system with added flexibility in the operation and continuous flow of water to our customers - industrial and residential. FINANCIAL IMPLICATIONS This contract was one of two projects approved in the 1997 and 1998 Capital Program for the Water and Sewer Utility under the title "Pipeline Road East". A total of $950,000.00 was approved for the Pipeline Road East projects for the two years. Council awarded the second project on August 28,1998 as Contract 98- 10 to Fairville Construction Ltd. This project provided for the renewal of a section of 1050mm (42 ") transmission main in another location, east of Eldersley Avenue toward Latimer Lake. Costs have not been finalized for this contract but the estimated total of the two projects (Contract 98 -2 and Contract 98 -10) for Pipeline Road East including materials, engineering costs and construction costs is $1,004,000.00. This represents an over expenditure, on the total budget of $950,000.00, of approximately $54,000.00. Review of the 1998 Capital program indicates that the funds are available to cover these additional costs to the project without overspending the approved budget envelope for 1998. RECOMMENDATION It is recommended that Common Council approve the over expenditure of $71,680.58 on Contract 98 -2 for a final contract value of $237,960.58 and further that Council approve the additional payment of $21,823.07 to Godfrey Associates Ltd. for a total cost of $44,823.07 for construction management services associated with Contract 98 -2. Terrence L. Totten, C.A. City Manager Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 Fairville Construction Ltd. P.O. Box 3085, Station B Saint John, NB E2M 4X7 Dear Sirs: P.O. Box 1 971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- " RESOLVED that as recommended by the City Manager, Contract 99 -1, curb and sidewalk construction, be awarded to the low tenderer, Fairville Construction Ltd., at the tendered price of $399,933.80, as calculated based upon estimated quantities, and the Mayor and Common Clerk be authorized to execute the necessary contract documents." Enclosed is a copy of the City Manager's report in this regard_ Yours truly, Mary 7Lunford Common Clerk MLM.sc "BID BONDS ONLY" Enc City of Saint John Nautilus Construction & Rd'ntals P.O. Box 3545, Sta B Saint John, NB >2M 4Y1 REPORT TO COMMON COUNCIL M &C 98 -394 December 10, 1998 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Members of Council, SUBJECT: Contract 99 --1: Curb and Sidewalk Construction BACKGROUND M "A. City of Saint John The 1998 Capital Program for Transportation, approved by Common Council on April 6, 1998, included provision for the prior approval of a number of projects for the 1999 Capital Program. The attached list of streets was included in those projects. The prior approval process gives staff an opportunity to do the necessary field survey work and detailed engineering so as to be in a position to prepare early tender calls for construction purposes. This year, enough progress has been made to allow for a tender package to be prepared in advance of the approval of the remainder of the 1999 Capital Program by Council. The work under Contract 99 -1 generally consists of supplying all labour, materials and equipment necessary for the construction of approximately 2,875 lineal metres of concrete curb, 1,233 lineal metres of concrete sidewalk, 2,980 square metres of top soil and nursery sod, as well as miscellaneous work involving replacement of water service lines, associated storm drainage improvements and other related work. Additional work will be carried out on these projects in a separate contract involving asphalt resurfacing. The tender, which will include all projects requiring asphalt resurfacing in the 1999 Capital and Maintenance Programs, will be called early in 1999 following the approval of the 1999 Capital Program by Council. M &C98 394 December 10, 1998 Page 2 TENDER RESULTS Tenders closed on December 9, 1998, with the following results: 1. Fairville Construction Ltd. $399,933.80 Saint John, N.B. 2. Nautilus Construction & Rentals Ltd. $430,458.16 Saint John, N.B. The Engineer's estimate for the work included in this contract is $415,347.30. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal. Staff are of the opinion that the low tenderer has the necessary expertise and resources to perform the work. FINANCIAL IMPLICATIONS The contract includes work that is charged against different capital work programs. Assuming award of the contract to the low tenderer, an analysis has been completed by staff which includes the estimated amount of work on these various individual projects that will be performed by City forces. The analysis concludes that sufficient resources are included in the Transportation Capital Program to cover the planned work. RECOMMENDATION It is recommended that Contract 99 -1: Curb and Sidewalk Construction, be awarded to the low tenderer, Fairville Construction Ltd., at their tender price of $399,933.80 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. submitted, r Paul Groody, P. Eng. Commissio er, Municipal tions Terrence L. Totten, C.A. City Manager M &C98 -394 December 10, 1998 Page 3 CONTRACT 99 —1 CURB AND SIDEWALK CONSTRUCTION Street 1. Algonquin Place 2. Beacon Street 3. Glen Road 4. Hazen Street 5. Highwood Drive 6. Holland Street 7. Kingsville Road NOTE: LIST OF STREETS Prince Street to end Mount Pleasant Avenue to Edith Avenue Simpson Drive to MacKay Street Civic #99 to dead end Mount Pleasant Avenue to end Rothesay Avenue to Simpson Drive Tulip Street to Magnolia Street The Somerset Street project was included on the list of pre- approved projects for construction in 1999, but is not included in this contract. The sidewalk construction for this street is to be carried out by City Forces and the asphalt resurfacing will be done under the 1999 Asphalt Resurfacing contract. \C1 INTERNAL INSERTION ORDER For City of Saint John use only: Budget Number: 110 0000 442 20 10 Department: Common Clerk's Office Contact: Mary Munford Phone: 658 -2862 Fax: 658 -2802 Special Instructions (if any): X Newspaper Insertion Dates (Check as applicable) (ETG = Evening Times Globe; T -J = Telegraph Journal) ETG City Information AD Date(s): Tuesday, March 16, 1999 ETG Independent Placement Date(s): ETG Classifieds Date(s): T -J Independent Placement Date(s): T -J Classifieds Date(s): INFORMATION FOR AD (Boldface anything you want Bold in Ad) Section Headline: 0 Tender(s) O Mayor's Message 0 Proposals(s) 0 General Notice(s) X Public Notice(s) Sub - Headline (if applicable): Text: INSERT ATTACHED Call to Action: Mary L. Munford Common Clerk Contact: I Telephone: (506) 658 -2862 ENACTED BY -LAWS Public Notice is hereby given that the following by -laws enacted by the Common Council of The City of Saint John have been approved by the Minister of Municipalities and Housing if required, and have been filed in the Office of the Registrar of Deeds in and for the County of Saint John and became effective on the dates noted below, namely. DATED FILED A Law To Amend The Municipal Plan By -law January 29, 1999 (amending Schedule 2 -A re 899 Somerset Street) 2. By -law Number C.P. 100 -487 A Law To Amend The January 29, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 899 Somerset Street) 3. By -law Number C.P. 100 -489 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re Proud Road) 4. By -law Number C.P. 100 -490 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 205 -207 Loch Lomond Road) 5. By -law Number C.P. 100 -491 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 304 Lawrence Long Road) 6. By -law Number C.P. 100492 A Law To Amend The March 1, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re land adjacent to 570 Rothesay Avenue) 7. By -law Number C.P. 100 -493 A Law To Amend The March 1, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re land adjacent to 18 Sussex Drive) Office of the Common Clerk Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Saint John New Brunswick Canada E2 L 4 L 1 :rte r ik. March 3, 1999 City of Saint John Mr. Jim Baird, Manager Community Planning 10th Floor - City Hall Saint John, N.B. Dear Jim: Re: Proud Road Enclosed is a copy of an amendment to the Zoning By -law of the City of Saint John with respect to the above property. Pursuant to the provisions of the Community Planning Act, the By -law was filed in the Registry Office on February 10, 1999 and became effective on that date. Yours truly, Mary LAAunford Common Clerk MLM /jaf encl. PENDING REZONING PROPERTY LOCATION: - CP 100 -489 Proud Road SUBJECT: Amend Zoning By -Law REGISTRY OFFICE: - 'certify 2 copies of Rezoning By -law Amendment - letter size - attach "A" (a signed copy of By -law) - attach the street map (which is part of the By -law ** margins for these documents only - 2" top margin, 1.5" side margins Legal Department will file the By -law, returning 1 copy to Common Clerk's Office and Register the Resolution, returning 1 copy to Common Clerk's Office COPIES TO JOHN NUGENT: - February 8, 1999 Copy to - - Applicant - copy of By -law and all attachments - cc: J. Baird - copy of By -law and all attachments BY -LAW NUMBER C.P. 100 -489 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC Numbers 55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165 and 00335596, and portions of NBGIC Numbers 55043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450 and 00420216, from "RF" Rural to "RFM" Rural Mobile Home classification - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the first day of February A.D. 1999 and signed by: /;11 1 k ayor, the m ber of Council who (;'and sided at the meeting a which it was enacte �Imnz. �tl / r First Reading - January 18, 1999 Second Reading - January 18, 1999 Third Reading - February 1, 1999 COMMUNITY PLANNING REZONING AMENDING MAP SHEET 156 & 157 SCHEDULE "A" OF THE ZONING BY -LAW OF THE CITY OF SAINT JOHN FROM RF Rural -Applicant: City of Saint John Location: Proud Road Recommended by P.A.C.: January 12, 1999 Enacted by Council: Filed in Registry Office: TO Rural Mobile Home z, Date Drn.: January 19, 1999 Drn. By: T. Duke File No.: 06P -B2 & 06P -B3 55043962, 55052823 and others BY -LAW NUMBER C.P. 100- c�� A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC Numbers 55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165 and 00335596, and portions of NBGIC Numbers 55043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450 and 00420216, from "RF" Rural to "RFM" Rural Mobile Home classification - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of A-D. 1999 and signed by: e member of ounce who presided at the meeting at which it was enacted; and Common Clerk First Reading - January 18, 1999 Second Reading - January 18, 1999 Third Reading - (�--� PROPOSED ZONING BY -LAW AMENDMENT RE: PROUD ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending the City of Saint John Zoning By -law at its regular meeting to be held on Monday, January 18, 1999 at 7:00 p.m., by: Rezoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC #55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165, 00335596, and portions of NBGIC #55043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450, 00420216, from "RF" Rural to "RFM" Rural Mobile Home, as illustrated below. (INSERT MAP) REASON FOR CHANGE: To permit all properties along Proud Road to develop with either one or two family dwellings or mobile homes. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of the Planning Department, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. oq7 r� City of Saint John INTERNAL INSERTION ORDER Newspaper Insertion Dates (Check as applicable) (ETG = Evening Times Globe; T -J = Telegraph Journal) X ETG City Information AD Date(s): Tuesday, December 22, 1998 Tuesday, January 12, 1999 C3 ETG Independent Placement Date(s): 17P ETG Classifieds Date(s): (� T -J Independent Placement Date(s): (� T -J Classifieds Date(s): INFORMATION FOR AD (Boldface anything you want Bold in Ad) Section Headline: ❑ Tender(s) 71 Proposals(s) X Public Notice(s) 0 Mayor's Message C3 General Notice(s) Sub- Headline (if applicable): For City of Saint John use only: Budget Number: 11 120 1212 2211 Department: Common Clerk's Office Contact: Mary Munford Phone: 658 -2862 Fax: 658 -2802 Special Instructions (if any): Newspaper Insertion Dates (Check as applicable) (ETG = Evening Times Globe; T -J = Telegraph Journal) X ETG City Information AD Date(s): Tuesday, December 22, 1998 Tuesday, January 12, 1999 C3 ETG Independent Placement Date(s): 17P ETG Classifieds Date(s): (� T -J Independent Placement Date(s): (� T -J Classifieds Date(s): INFORMATION FOR AD (Boldface anything you want Bold in Ad) Section Headline: ❑ Tender(s) 71 Proposals(s) X Public Notice(s) 0 Mayor's Message C3 General Notice(s) Sub- Headline (if applicable): Text: INSERT ATTACHED Call to Action: Mary L. Munford Common Clerk Contact: I Telephone: (506) 658 -2862 s� e i r Culwort Inks � I - -_ L 1 1 OLD BLACK RIVER ROAD F `(ii 1 e i r Culwort Inks � I - -_ L 1 1 OLD BLACK RIVER ROAD F `(ii Planning P.O. Box 1971 506 658 -2800 Advisory Committee Saint John �1'(4) New Brunswick Canada E2L 4L1 OPEN SESSION November 25, 1998 Your Worship and Councillors: SUBJECT: Rezoning 270 Proud Road City of Saint John On October 19, 1998 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its November 24, 1998 meeting. Mr. Harold McCarty appeared before the Committee and expressed support for the staff recommendation. Mr. McCarty indicated that he was aware that permission from the Canadian Coast Guard had to be obtained prior to subdivision approval. No one else appeared before the Committee, and no letters were received. The staff recommendation also involves the initiation of the process to rezone all the land within 152 metres {500 feet} of the Proud Road from "RF" Rural to "RFM" Rural Mobile Home, which would allow property owners to place other mobile homes on individual lots. The letters sent to area residents regarding this present rezoning application indicated staff would be making this recommendation. Should this be adopted, further public notification will be provided prior to the Public Hearing. The Committee resolved to adopt the staff recommendation, which is set -out below for your convenience. The Committee also granted the necessary variances and approvals related to the subdivision. RECOMMENDATION: That Common Council amend the City of Saint John Zoning By -law by rezoning a parcel of land located at 270 Proud Road, also identified as being NBGIC 955122618, from "RF" Rural to "RFM" Rural Mobile Home. Planning Advisory Committee November 25, 1998 Page 2 2. That Common Council initiate the process that would rezone all the land within 152 metres (500 feet) of the Proud Road from "RF" Rural to "RFM" Rural Mobile Home by authorizing the necessary advertising and referring the matter to the Planning Advisory Committee for a report and recommendation. Respectfully submitted, I WJ- 4 - VjowJl- Donald A. Bonnell Chairman MO/ Attachment Community Jim Baird MCIP P.O. Box 1971 506 658 -2835 Planning Manager Saint John 506 658 -2837 (Fax) New Brunswick Canaria E2L 4L! DATE: TO: FROM: FOR: SUBJECT: Name of Applicant: Name of Owner: Location: NBGIC: Municipal Plan: Zoning: Proposal: Type of Application: NOVEMBER 20, 1998 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING MEETING OF NOVEMBER 24, 1998 Mark O'Hearn Planning Officer Hughes Surveys and Consultants Limited Vernon McCarty 270 Proud Road 55122618 Rural, Unstaged W" Rural To subdivide a parcel of land into two unserviced lots in order to place a new mobile home on the property. Rezoning, Subdivision and Variances that would: City of Saint John (a) reduce the minimum lot area requirement of 4 hectares (9.88 acres) to approximately 6875 square metres (74,004 square feet) and 5471 Vernon McCarty Subdivision 270 Proud Road Page 2 November 20, 1998 square metres (58,891 square feet) for proposed Lots 98 -1 and 98 -2 respectively; (b) reduce the minimum lot width requirement of 120 metres (394 feet) to approximately 91 metres (300 feet) for proposed Lot 98 -1; and (c) reduce the minimum lot depth requirement of 38 metres (125 feet) to a varying depth of no depth to approximately 60 metres (197 feet) for proposed Lot 98 -2. JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council on amendments to the City of Saint John Zoning By -law. Common Council will consider the Committee's recommendation at a Public Hearing on Monday, November 30, 1998. The Act also authorizes the Committee to grant reasonable variances from the requirements of the Zoning By -law. Conditions can be imposed by the Committee. In addition, the Subdivision By -law authorizes the Committee to approve accesses other than public streets when advisable for the development of land. STAFF RECOMMENDATION TO COMMITTEE: That Common Council amend the City of Saint John Zoning By -law by rezoning a parcel of land located at 270 Proud Road, also identified as being NBGIC #55122618, from "RF" Rural to "RFM" Rural Mobile Home. 2. That Common Council initiate the process that would rezone all the land within 152 metres (500 feet) of the Proud Road from "RF" Rural to "RFM" Rural Mobile Home by authorizing the necessary advertising and referring the matter to the Planning Advisory Committee for a report and recommendation. Vernon McCarty Subdivision Page 3 270 Proud Road November 20, 1998 3. That the Planning Advisory Committee grant the following variances from the requirements of the Zoning By -law that would: (a) reduce the minimum lot area requirement of 4 hectares (9.88 acres) to approximately 6875 square metres (74,004 square feet) and 5471 square metres (58,891 square feet) for proposed Lots 98 -1 and 98 -2 respectively; (b) reduce the minimum lot width requirement of 120 metres (394 feet) to approximately 91 metres (300 feet) for proposed Lot 98 -1; and (c) reduce the minimum lot depth requirement of 38 metres (125 feet) to a varying depth of no depth to approximately 60 metres (197 feet) for proposed Lot 98 -2. 4. That the Planning Advisory Committee approve Lots 98 -1 and 98 -2 abutting an existing private road. BACKGROUND: In May 1992 the Planning Advisory Committee considered a subdivision application from Vernon McCarty to subdivide a parcel of land into two lots (see attachments). Lot 92 -1 contained an existing dwelling constructed in 1990 by the landowner's brother. A new dwelling was proposed for the other lot (Lot 92 -2). An unoccupied mobile home has been placed on this lot. The Development Officer endorsed the subdivision plan in September 1997. INPUT FROM OTHER SOURCES: Engineering has no objection regarding the proposed rezoning and subsequent subdivision. Building and Technical Services has no objection to this proposal. Real Estate and Facility Management has not provided any comments regarding this matter. Saint John Energy has indicated that adequate overhead facilities are available along Proud Road to service proposed Lots 98 -1 and 98 -2. Vernon McCarty Subdivision Page 4 270 Proud Road November 20, 1998 NBTel has not provided any continents regarding this application. N.B. Department of Public Health Services has indicated that the proposed Lots 98 -1 and 98 -2 can be modified and made suitable for the installation of on -site facilities. Both proposed lots can exceed the Provincial minimum standards. Canadian Coast Guard (Federal Government) has verbally indicated that the Federal Government owns a significant portion of the Proud Road, including the portion adjacent to the subject property. This existing road is for use by the Canadian Coast Guard in order to maintain their radar installation at the end of the road. This portion of the Proud Road is not intended for public use. ANALYSIS: Sub'ect Site and Neighbourhood The subject property is situated on the northwestern side of the Proud Road off Old Black River Road (see attachments). The property is approximately 1.2 hectares (3 acres) in area with a frontage of 274 metres (897 feet) along the Proud Road. A thick forest covers this undeveloped property. An unoccupied mobile home has been placed in the northeastern comer of the property. This mobile home appears to require significant repair. The mobile home is not presently on any foundation, nor has any utility connection been made. The mobile home will need to be reoriented parallel to Proud Road with proper skirting. There are several residences in the area. A renovated mobile home with an addition is situated on the adjacent property to the north (civic #260). There are several other dwellings further to the north. Municipal Development Plan and Rezoning The applicant is seeking permission to rezone the subject property from "RF" Rural to "RFM" Rural Mobile Home. The purpose of this request is to allow the placement of a mobile home on the southern portion of the property (Lot 98 -2). As mentioned, there is already an unoccupied mobile home in the northern portion of this property (Lot 98 -1). The Municipal Development Plan has designated the general area as Rural, Unstaged. The request to place another mobile home in this area is considered Vernon McCarty Subdivision Page 5 270 Proud Road November 20, 1998 appropriate. There are two other mobile homes in the immediate area. The City has designated the adjoining portion of Old Black River Road to allow mobile homes, as well as rezoning 63 Proud Road to "RFM" Rural Mobile Home. Therefore, staff can support the approval of this proposed rezoning. Suggested Rezoning of the Proud Road In reviewing the zoning for the general area, it is considered appropriate to also rezone the entire Proud Road from "RF" Rural to "RFM" Rural Mobile. Such a rezoning would be consistent with the existing "RFM" zoning along Old Black River Road to the northwest. Indication of the City's possible intention to rezone the entire Proud Road was included in the area resident letter regarding this present proposal. At the time of preparing this report no letters had been received regarding this matter. The recommendation includes provision to initiate the rezoning process for the entire area. Residents will receive further notification (i.e., newspaper and personal letter), and have a further opportunity to express their views at public meetings should this recommendation be adopted. Proposed Subdivision and Required Variances The applicant is also seeking to subdivide the subject property into two unserviced lots. The proposed new zone requires a minimum lot area of 4 hectares (9.88 acres), a minimum lot width of 120 metres (394 feet), and a minimum lot depth of 38 metres (125 feet). The proposed subdivision requires the following variances that would: (a) reduce the minimum lot area requirement of 4 hectares (9.88 acres) to approximately 6875 square metres (74,004 square feet) and 5471 square metres (58,891 square feet) for proposed Lots 98 -1 and 98 -2 respectively; (b) reduce the minimum lot width requirement of 120 metres (394 feet) to approximately 91 metres (300 feet) for proposed Lot 98 -1; and (c) reduce the minimum lot depth requirement of 38 metres (125 feet) to a varying depth of no depth to approximately 60 metres (197 feet) for proposed Lot 98 -2. Vernon McCarty Subdivision 270 Proud Road Page 6 November 20, 1998 The Municipal Development Plan requires that unserviced lots have a minimum area of 4 hectares (9.88 acres) except where the owner wishes to subdivide land among immediate family members. In such circumstances, the lot area can be reduced to one acre. The proponent has indicated that he is an immediate relative of the property owner. Given the policy support, and the favourable comments from various departments and agencies regarding this subdivision proposal, approval of the necessary variances can be recommended. Private Road Status of the Proud Road During a recent site visit to the area, it was discovered that the Canadian Coast Road (Federal Government) owns the portion of the Proud Road that the subject property abuts. Specifically, the Proud Road is owned and maintained by the City for an approximate distance of 1.171 kilometres (0.73 miles) from Old Black River Road, and the remainder is privately owned (although the City provides ploughing service and some maintenance for the benefit of the existing residences). The Canadian Coast Guard has placed two signs within the street right -of -way indicating that the remainder of Proud Road is owned by the Federal Government and is not for public use. These signs are well before the subject property. Staff has briefly discussed this subdivision proposal with an official from the Canadian Coast Guard. While he was unable to support an additional residence using their access road, there was indication that further discussion could successfully resolve the matter. Staff has recommended the necessary approvals with regards to the subdivision. It should be noted, however, that permission from the Canadian Coast Guard must be obtained in order for the Development Officer to endorse the proposed subdivision. Further discussions will be arranged between the City and the Canadian Coast Guard should this application be approved. CONCLUSION: The proposed rezoning of the subject property to allow for an additional mobile home can be supported given the context of the area. There is policy support to grant the required variances with regards to the subdivision proposal. The only aspect of this application that cannot be resolved at this time is the situation with the Proud Road. A further discussion with the Canadian Coast Guard is expected to successfully resolve this matter. COMMUNITY PLANNING Subject Site: - Address: 270 Proud Road Map Number: 06P -B3 Date: October 19, 1998 Scale: N.T.S. NBGIC Number (s): 55122618 V •i C � O 6 mp L d = C W O gR L` Q N k I U i g d a �E A i d t r 8 we I 0 42 Zr d Yet T E \♦ CC)- [ �y N E - e O LJ � a + i m z I � T la Z\ .g ` M 1 _= oo o HUE 1-4 5 in a aaa �b O - U r • � 0 s 3 a o a � gx 3t r 8 7 O �a V a a m �� o a s� 1� b / 00[ Irf -56; . S'-I i �2 IDIDO 42 Zr d Yet T E \♦ CC)- [ �y N E - e O LJ � a + i m z I � T la Z\ .g ` M 1 0 '7 a N� ;co wx r LJ Q M CY) N _01 N 1/ O o w a Q CA ow CL to W �. 0 = ir 0 O N }- N a -co a J a N 1- io v p m o N C4 0 C Q IY J a j 2 D c M �+ (n 0 N r 4 —P o ti z ���Irto o � N M st 14;r f Co p m V m I I I w CN � `m O a cV M a to No >acnw(D zo DRAFT BY -LAW NUMBER C.P. 100 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: - The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning Rezoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC #55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165, 00335596, and portions of NBGIC #55043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450, 00420216, from "RF" Rural to "RFM" Rural Mobile Home classification - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of * A.D. 1998 and signed by: *, the member of Council who presided at the meeting at which it was enacted; and Common Clerk First Reading Second Reading Third Reading Planning P.O. Box 1971 506 658 -2800 Advisory Committee Saint John j New Brunswick l Canada E2L 4L1 OPEN SESSION January 13, 1999 Your Worship and Councillors: SUBJECT: Rezoning City of Saint John Proud Road On November 30, 1998 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its January 12, 1999 meeting. There were no presentations made at the meeting, and no letters were received from area residents. After considering the matter, the Committee resolved to adopt the staff recommendation, which is setout below for your convenience. RECOMMENDATION: That Common Council amend the City of Saint John Zoning By -law by rezoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC #55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165, 00335596, and portions of NBGIC #55043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450, 00420216, from "RF" Rural to "RFM" Rural Mobile Home. Respectfully submitted, . 2 Brian C ngham Acting Chairman , MO/ Attachment Community Jim Baird MC1P PO, Box 1971 506 658 -2835 Planning Manager Saint John 506 658 -2837 (lax) New Brunswick Canada E21. 4L1 DATE: TO: FROM: FOR: SUBJECT: Name of Applicant: Name of Owner: Location: NBGIC: Municipal Plan: Zoning: Proposal: Type of Application: JANUARY S, 1999 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING MEETING OF JANUARY 12, 1999 ark O'Hearn Planning Officer City of Saint John Various Proud Road Various r1 City of Saint John Rural, Unstaged Existing: "RF" Rural Proposed: "RFM" Rural Mobile Home To permit all properties along Proud Road to develop with either one or two family dwellings or mobile homes. Rezoning City of Saint John Proud Road JURISDICTION OF COMMITTEE: Page 2 January 8, 1999 The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council on proposed amendments to the City of Saint John Zoning By -law. The Committee's recommendation will be considered by Common Council at a Public Hearing on Monday, January 18, 1999. STAFF RECOMMENDATION TO COMMITTEE: That Common Council amend the City of Saint John Zoning By -law by rezoning lands within 152 metres (500 feet) of Proud Road, having a total area of approximately 87 hectares (215 acres), also identified as being NBGIC #55024699, 55043962, 55052823, 00338442, 55010342, 00418434, 00348607, 00336594, 55008353, 55006175, 00348607, 00276626, 55122600, 00338442, 00449165, 00335596, and portions of NBGIC 955043970, 00339945, 00342188, 00422030, 00338673, 00338392, 00338392, 00339994, 00342188, 55010342, 55071013, 55010359, 55010334, 00426023, 00418814, 00352450, 00420216, from "RF" Rural to "RFM" Rural Mobile Home. INPUT FROM OTHER SOURCES: Engineering has no comments regarding this application. Building and Technical Services has no comments regarding this matter. N.B. Department of Public Health Services has no objection to the proposed rezoning. All properties will continue to require the construction of properly designed on -site services (septic disposal and well) on lots with acceptable dimensions. ANALYSIS: Introduction In 1978 the City of Saint John amended the Zoning By -law in order to allow the permanent placement of mobile homes on individual lots outside of mobile home parks and subdivisions. On the assumption that individuals who own mobile homes would prefer to locate them on more affordable lots, various regions in the unserviced suburban areas were investigated. The existing pattern of City of Saint John Page 3 Proud Road January 8, 1999 development (i.e., existence of mobile homes) and the nature of certain areas guided the selection process where mobile homes could be situated. Initially, fifty -one (5 1) roads (or portions thereof) were identified. However, after further review by the Planning Advisory Committee, a number of these roads were removed from consideration. In addition to identifying lands within 152 metres (500 feet) of certain roads, three new zones were included into the Zoning By -law: "RS -1M," "RS -2M," and "RFM." These new zones were based on the existing zones: "RS -1," "RS -2," and "RF," but they allowed for mobile homes in addition to one and two family dwellings. In addition, specific land use regulation was adopted to ensure proper integration. These requirements are still contained in the Zoning By -law and include the following: ■ the mobile home has a ground floor area of at least 65 square metres; W the mobile home with less than the minimum ground floor area for a single - storey dwelling unit in the zone shall not be placed closer than 60 metres from a one or two-family dwelling which has a ground floor area of I Y2 times greater than the ground floor area of the mobile home; W the mobile home shall be placed so that its length faces the street; the mobile home shall be placed on a closed -in foundation or have suitably vented skirting installed; ■ the skirting shall be colour co- ordinated with the mobile home; and ■ any projection or additions shall be of the same or similar materials and colour as the mobile home. Present City Initiative During the consideration of the rezoning application for 270 Proud Road late last year, staff took the initiative of seeking comments from surrounding property owners whether they had any concern regarding the possible rezoning of all the properties along Proud Road to "RFM" Rural Mobile Home. No objections were received. In December 1998 Common Council initiated the process to rezone all the remaining properties along Proud Road to "RFM" Rural Mobile Home. This City of Saint John Proud Road Page 4 January 8, 1999 present initiative is a continuation of the 1978 program to identify appropriate suburban areas for the inclusion of mobile home development on individual lots. Mobile homes are already permitted along Old Black River Road from Cottage Road to Proud Road. Specifically, this road is zoned in the following manner: "RS -2M" One and Two Family and Mobile Home Suburban Residential for approximately 0.9 kilometres (0.6 miles) from the Cottage Road intersection; "RS -1M" One and Two Family and Mobile Home Suburban Residential for approximately 1.23 kilometres (0.76 miles) towards the Proud Road; and "RFM" Rural Mobile Home for approximately 0.8 kilometres (0.5 miles) just past the Proud Road intersection (and even further past Proud Road along the northside of the Old Black River Road --- see attached diagram). Should the proposed rezoning be approved, the allowance of mobile homes in this area of the municipality would be extended along the Proud Road, an approximate distance of 2.93 kilometres (1.8 miles). Consistent with previous rezonings, the present application only involves lands within 152 metres (500 feet) of the road. Municipal Development Plan and Proposed Rezonin The Municipal Development Plan has designated the general area as Rural, Unstaged. The Municipal Plan envisions that the rural areas of the municipality to be used for rural use, including rural residential development on large lots. The proposed "RFM" Rural Mobile Home zoning is one of the two zones contained in the Zoning By -law to regulate rurally designated areas. The development of mobile homes in this area is consistent with the Municipal Plan designation. The subject area is a sparsely settled rural region with several residences along Proud Road. A renovated mobile home with an addition is situated at 260 Proud Road. In addition, the undeveloped properties at 65 Proud Road and 270 Proud Road have already been rezoned to "RFM." Proud Road has many of the same land use characteristics as Old Black River Road, which was rezoned to permit mobile homes in 1978. Approval of the proposed rezoning can be supported. City of Saint John Page 5 Proud Road January 8, 1999 Area Resident Notification In November 1998 letters were sent to all property owners along Proud Road and nearby property owners on Old Black River Road and Red Head Road. The main purpose of this letter was to notify residents of the rezoning request at 270 Proud Road, which was eventually approved by Common Council in December 1998. A portion of this letter, however, also indicated the possibility of the City initiating the rezoning of all remaining properties along Proud Road to "RFM" Rural Mobile Home. No objections were received regarding this matter. In December 1998 Common Council authorized the process to rezone the remaining properties on Proud Road in order to permit mobile homes. As required by the Community PlanningAct, two advertisements will have appeared in the local newspaper prior to the Public Hearing on Monday, January 18, 1999. In addition, a letter was sent to all landowners who have properties involved in this application, and to surrounding property owners along Old Black River Road and Red Head Road. This notification included surrounding properties as far away as 305 metres (1,000 feet) of the subject area. At the time of preparing this report, no written responses had been received regarding this application. Private Road Status of the Proud Road During the consideration of rezoning 270 Proud Road in November 1998, staff discovered that the Canadian Coast Guard (Federal Government) owns a significant portion of the Proud Road. Specifically, the Proud Road is only owned and maintained by the City for an approximate distance of 1.2 kilometres (0.7 miles) from the Old Black River Road intersection. The Federal Government owns the remainder of the roadway (although the City provides some maintenance for the benefit of the existing residences). The proposed rezoning will not affect the legal status of the Proud Road. If approved, this rezoning application will allow property owners to consider developing their properties with a mobile home. However, permission from the Canadian Coast Guard and the City will still be necessary in order to gain permission to access Proud Road (Federal Government portion) and obtain a building permit. City of Saint John Page 6 Proud Road January 8, 1999 CONCLUSION: The two previous rezoning applications to "RFM" Rural Mobile Home and the rural nature of the area make this an appropriate road for mobile home development. The proposed zoning change will enhance the development options for property owners by providing a choice between a mobile home and conventional dwelling (one or two- family). The present zoning only allows for the development of a one or two- family dwelling. Given the merits of this application, rezoning of the subject lands can be recommended for approval. i COMMUNITY PLANNING R. FI ,i Culvert take ■� ■ ' R. 'A { /" ZF AZ Pf ■! -. A y f ` RI Subject Site: Address Proud Road Map Number: 06P --B2 06P -B3 Date: December 15, 1998 Scale N.T.S. AIM RIY I 07401-0 BACK RIVER R � y YI %i NBGJC Number (s): 55024699 55043962 55052823 and others J� INTERNAL INSERTION ORDER For City of Saint John use only: Budget Number: 110 0000 442 20 10 Department: Common Clerk's Office Contact: Mary Munford Phone: 658 -2862 Fax: 658 -2802 Special Instructions (if any): X Newspaper Insertion Dates (Check as applicable) (ETG = Evening Times Globe; T -J = Telegraph Journal) ETG City Information AD Date(s): Tuesday, March 16, 1999 ETG Independent Placement Date(s): ETG Classifieds Date(s): T -J Independent Placement Date(s): T -J Classifieds Date(s): INFORMATION FOR AD (Boldface anything you want Bold in Ad) Section Headline: 0 Tender(s) 0 Proposals(s) X Public Notice(s) 0 Mayor's Message 0 General Notice(s) f applicable): INSERT ATTACHED ETe Mary L. Munford Common Clerk Telephone: (506) 658 -2862 ENACTED BY -LAWS Public Notice is hereby given that the following by -laws enacted by the Common Council of The City of Saint John have been approved by the Minister of Municipalities and Housing if required, and have been filed in the Office of the Registrar of Deeds in and for the County of Saint John and became effective on the dates noted below, namely: DATED FILED A Law To Amend The Municipal Plan By -law January 29, 1999 (amending Schedule 2 -A re 899 Somerset Street) 2. By -law Number C.P. 100 -487 A Law To Amend The January 29, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 899 Somerset Street) 3. By -law Number C.P. 100 -489 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re Proud Road) 4. By -law Number C.P. 100 -490 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 205 -207 Loch Lomond Road) 5. By -law Number C.P. 100 -491 A Law To Amend The February 10, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re 304 Lawrence Long Road) 6. By -law Number C.P. 100 -492 A Law To Amend The March 1, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re land adjacent to 570 Rothesay Avenue) 7. By -law Number C.P. 100 -493 A Law To Amend The March 1, 1999 Zoning By -law Of The City Of Saint John (amending Schedule "A" re land adjacent to 18 Sussex Drive) Office of the Mary L. Munford Common Clerk Common Clerk March 3, 1999 Mr. Gerry Webster 21 Derrick Court Saint John, N.B. E2J 4N6 Dear Sir: Re: 205 -207 Loch Lomond Road P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 nt City of Saint john Enclosed is a copy of an amendment to the Zoning By -law of the City of Saint John with respect to the above property. Pursuant to the provisions of the Community Planning Act, the By -law was filed in the Registry Office on February 10, 1999 and became effective on that date. Yours truly, Mary L.`Munford Common Clerk MLM /jaf encl. cc: Jim Baird, Manager, Community Planning William Edwards, Building Inspector (Section 39 Resolution) PENDING REZONING AND SECTION 39 RESOLUTION PROPERTY LOCATION: - CP 100 -490 205 -207 Loch Lomond Road SUBJECT: Amend Zoning By -Law and Section 39 Resolution REGISTRY OFFICE: - * *certify 2 copies of Rezoning By -law Amendment - letter size - attach "A" (signed copy of By -law) - attach the street map (which is part of the By -law - * *attach "B" the resolution from Council - single spacing - * *certify 2 copies of the Section 39 Resolution - legal size, incl. owner's name - * *attach "A" (resolution from Council) - single spacing ** margins for these documents only - 2" top margin, 1.5" side margins Legal Department will file the By -law, returning 1 copy to Common Clerk's Office and Register the Resolution, returning 1 copy to Common Clerk's Office COPIES TO JOHN NUGENT: - February 8, 1999 Copy to - - Applicant - copy of By -law and all attachments - cc: J. Baird - copy of By -law and all attachments - cc: W. Edwards copy of Resolution and attachment Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 P.G. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 "A City of Saint John Mr. Gerry Webster 21 Derrick Court Saint John, NB E2J 4N6 Dear Sir: At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- " RESOLVED that the by -law entitled, "By -Law Number C.P. 100 -490 A Law To Amend The Zoning By -Law Of The City Of Saint John ", insofar as it concerns zoning a parcel of land located at 205 -207 Loch Lomond Road, having an area of approximately 9,100 square feet, also identified as being NBGIC Number 320465, from "R -4" Four - Family Residential to "B -2" General Business classification, be read a third time and enacted and the Corporate Common Seal be affixed thereto: AND FURTHER that pursuant to Section 39 of the Community Planning Act, the said re- zoning be subject to the following conditions: (a) no driveway access to the site is permitted from Loch Lomond Road, and the proponent must remove that portion of the existing common driveway on Loch Lomond Road that lies on the subject site, leaving a driveway with a minimum width of 3 metres for the adjacent property at 203 Loch Lomond Road, and the proponent must replace the removed portion of the driveway entrance with raised asphalt curb and sidewalk, constructed to a similar standard as the existing City curb /sidewalk; (b) the portion of the site located between the existing building and the adjacent property identified as 203 Loch Lomond Road ( NBGIC Number 319236) shall be used for no purpose other than a lawn area and parking accessory to the residential use of the subject site, until such time as the adjacent property at 203 Loch Lomond Road is re -zoned for non - residential purposes; (c) the proponent must pave all driveways, parking areas and vehicle BY -LAW NUMBER C.P. 100 -490 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: - The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning a parcel of land located at 205 -207 Loch Lomond Road, having an area of approximately 9,100 square feet, also identified as being NBGIC Number 320465, from "R-4" Four - Family Residential to "B -2" General Business classification, pursuant to a resolution adopted by the Common Council under Section 39 of the Community Planning Act - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the first day of February A.D. 1999 and signed by: G ayor, the meZic' of Cou cil who pr i ed at the meeting at h it was enacted; 8nd Common Cl e k First Reading - January 18, 1999 Second Reading - January 18, 1999 Third Reading - February 1, 1999 COMMUNITY PLANNING REZONING AMENDING MAP SHEET 134 SCHEDULE "A" OF THE ZONING BY -LAW OF THE CITY OF SAINT JOHN LOCH LOMOND ROAD J h /00 FROM TO R-4 Four Family Residential B -2 General Business * Pursuant to a Resolution Under Section 39 of the Community Planning Act Applicant. Gerry Webster (for Victor Train) TDate Drn.: January 19, 1999 Location: 205 -207 Loch Lomond Road I Drn. By: T. Duke Recommended by P.A.C.: January 12, 1999 File No.: 06P -09NW 00320465 Enacted by Council: Filed in Registry Office: BY -LAW NUMBER C.P. 100- A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: - The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: 1. Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning a parcel of land located at 205 -207 Loch Lomond Road, having an area of approximately 9,100 square feet, also identified as being NBGIC Number 320465, from "R -4" Four - Family Residential to "B -2" General Business classification, pursuant to a resolution adopted by the Common Council under Section 39 of the Community Planning Act - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of A.D. 1999 and signed by: the member of Council who presided at the meeting at which it was enacted; and Common Clerk First Reading - January 18, 1999 Second Reading - January 18, 1999 Third Reading - AND FURTHER that pursuant to Section 39 of the Community Planning Act, the said re- zoning be subject to the following conditions: (a) no driveway access to the site is permitted from Loch Lomond Road, and the proponent must remove that portion of the existing common driveway on Loch Lomond Road that lies on the subject site, leaving a driveway with a minimum width of 3 metres for the adjacent property at 203 Loch Lomond Road, and the proponent must replace the removed portion of the driveway entrance with raised asphalt curb and sidewalk, constructed to a similar standard as the existing City curb /sidewalk; (b) the portion of the site located between the existing building and the adjacent property identified as 203 Loch Lomond Road (NBGIC Number 319236) shall be used for no purpose other than a lawn area and parking accessory to the residential use of the subject site, until such time as the adjacent property at 203 Loch Lomond Road is re -zoned for non - residential purposes; (c) the proponent must pave all driveways, parking areas and vehicle manoeuvring areas with asphalt and enclose them with cast -in -place concrete curbs to protect the landscaped areas and facilitate proper drainage; (d) adequate site drainage facilities, including catch basin(s) connected to the City storm sewer system where deemed necessary, must be provided by the proponent in accordance with a detailed drainage plan, prepared by the proponent and subject to the approval of the Chief City Engineer; (e) the proponent must landscape all areas of the site not occupied by buildings, structures and parking area /driveway; (f) the site shall not be developed or used for any commercial use except in accordance with a detailed site plan, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings and structures, parking areas, vehicle display areas, vehicle manoeuvring areas, freestanding signs (if any), exterior lighting and landscaping; (g) no commercial use of the site is permitted, and no building permit or change -of -use permit for commercial use will be endorsed by the Development Officer, until (i) the site plan mentioned in condition (f) above is approved by the Development Officer, and (ii) the removal of the existing driveway on Loch Lomond Road, as required in condition (a) above, is completed to the satisfaction of the Chief City Engineer; and (h) all other work necessary to complete the development in accordance with the approved site plan and drainage plan must be completed within one year of building permit approval for the commercial use. PROPOSED ZONING BY -LAW AMENDMENT Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending the City of Saint John Zoning By -law at its regular meeting to be held on Monday, January 18, 1999 at 7:00 p.m., by: 'RE: 205- 207,L0CH=1Lt'iMONa4_tfl f Rezoning a parcel of land located at 205 -207 Loch Lomond Road, having an area of approximately 9,100 square feet, also identified as being NBGIC #320465, from "R-4" Four Family Residential to "B -2" General Business. REASON FOR CHANGE: To permit the establishment of a car sales lot. The proposed amendment, may be inspected by any interested person at the office of the Common Clerk, or in the office of the Planning Department, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment- may be sent to the undersigned at City Hall. City of Saint John INTERNAL INSERTION ORDER For City of Saint John use only: Budget Number: 11 120 1212 2211 Department: Common Clerk's Office Contact: Mary Munford Phone: 658 -2862 Fax: 658 -2802 Special Instructions (if any): Newspaper Insertion Dates (Check as applicable) (ETG = Evening Times Globe; T -J = Telegraph Journal) X ETG City Information AD Date(s): Tuesday, December 22, 1998 Tuesday, January 12, 1999 0 ETG Independent Placement Date(s): 0 ETG Classifieds Date(s): 0 T -J Independent Placement Date(s): 0 T -J Classifieds Date(s): INFORMATION FOR AD (Boldface anything you want Bold in Ad) Section Headline: 0 Tender(s) 0 Proposals(s) X Public Notice(s) 0 Mayor's Message 0 General Notice(s) Sub - Headline (if applicable): Text: Call to Action: Mary L. Munford Common Clerk Contact: Telephone: (506) 658 -2862 I`1 Office of the Mary L. Munford Common Clerk Common Clerk December 21, 1998 Mr. Gerry Webster 21 Derrick Court Saint John, NB E2J 4N6 Dear Sir: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 14th instant, the following resolution was adopted, namely:- CW-16 " RESOLVED that the application of Gerry Webster for the re- zoning of property at 205 -207 Loch Lomond Road be referred to the Planning Advisory Committee for a report and recommendation and that the necessary advertising be authorized in this regard, with the public hearing to be held on Monday, January 18, 1999, at 7:00 o'clock p.m." Enclosed is a copy of the Public Notice in this regard. Yours truly, A01 / �. Mary L. Munford Common Clerk MLM:sc Enc. City of Saint John Application for a Zoning By -law Amendment /9 Applicant Related Information Name of Applicant E& U)" i Mailing Address of Applicant Z/ Denlll� z6Lv 4 :f Postal Code 62-T 54A,b� Telephone Number Hom TP �n �u Business__ �7" -L71 7� e Fax Number (if any) (9 V6 — 960 Name of Property Owner (if different) JE— JaeST &lr– � Mailing Address of Owner �S� L�.t>i gA) S� Postal Code Property Information Gt.Is -320 Civic# Street NBGIC# Lot Area Street Frontage dad Oc� Existing Use of Property.... Municipal Plan Land Use Designation Amendment Requested Present Zoning K _ i- Change Zoning to and/or / ❑ Text Amendment (indicate particulars) 7►Vfbik.l�r,w �.,:.:r ..i 'r.i'IFiCe�'. DEC 7 1996 V7! OF Development Proposal Description of Proposal C;0 rte+ I AA4-4— You must provide a scaled site plan that illustrates your proposal. You may also provide photographs, building plans, elevation drawings and any other form of information. The plan must show the dimensions of the property, the location of all buildings, driveways, parking areas, landscaping and signs. It is important that the distance between the property boundary and buildings are shown. Provide reasons why this amendment should be aooroved Provide any other information about your proposal that would be helpful Signature of Applicant ❑ $400 Application Fee Enclosed If you are not the owner of the land in question please have the owner sign below. The signature from the owner is authorizing this application to proceed for consideration by Common Council. Signature of Owner (if applicable) Date 4V W CDV f1t, g.) ( ,- %A iL Cl rC CANTINI LEBLANC MARTIN SWEET & SIROIS JOSEPH E. CANTINI ASSOCIATES AT LAW BERNARD T.LEBLANC KENNETH W. MARTIN D. TROY SWEET GEORGE H. SIROIS JEFFREY R.F. DELANEY JACQUES F. CORMIER KENDA L. MURPHY .; " ALSO OF N.S. BAR BY EAX (506) s46 90og December 81h, 1998 Mr. Gerry Webster, 21 Derrick Court, Saint John, New Brunswick E2J 4N6 Dear Sir; RE. Investors Groin, Trust CO. Ltd. sale of 205/207 Loch Lomond Road Saint J9 � 1]001 57 HIGHFIELD STREET P.O. Box 7295 MONCTON, N.B. CANADA E7 C 8p9 TELEPHONE (508) 859 -1292 FACSIMILE (506) 859 -7309 OUR FILE. 68022 This will confirm that we are the solicitors for Investors Group Trust Co. Ltd, pertaining to the sale of the above -noted property. This will further confirm investors Group Trust Co. Ltd, authorizes and giVes permission to Gerry Webster to make an regarding zoning for 205/207 Loch Lomond Road Application John, New Brunswick. , in the City of Saint Trusting this is satisfactory for your purposes, we remain, Yo Ts very truly, Jas p E. Cantini JEC /sa cc: Mr. John Campbell (506) $49 -1915 Mr. Mike Mudrick (204) 947 -1658 DEC 9 1998 j i ! The Buyer. L /!/� offers to buy from the Seller Agent -� JlilafJ (LlsUng gent 151�l� SAINT JOHN REAL ESTATE BOARD INC. AGREEMENT OF PURCHASE AND SALE __T_: Ct. and �- �x PAGE 1 OF 2 through (Cooperat(g Agent -any agent who is a mem r, and acts as a S 07 �GtrflDfyl�.U� � -� ubagent or Buyer agent in the sale of the property) described as: � .,Al '• j - property r Province of New Brunswick with a lot size of (all measurements being more or less):_ at the purchase price of rDK_/ y '- �0' JP.nI %�/ �uj/ �i /(� ($Cdn. 75�d " �) on the following terms: (a) The Buyer submits with this offer_ D/( /Y/���ii Dollars ($ %FJfI )1151�seque payable to the Listing Agent as a deposit to be held in trust, pending completion or other termination of this Agreement and to be credited towards the purchase price on completion. Balance of purchase price to be paid on closing or as otherwise stated in this agreement. �/ylccr� Qi �Dk/l1r %i ©NR� (b) Buyer agrees to increase deposit to $, � C'' or % of the purchase price upon val. (c) This agreement is subject to the Buyer or the Buyer's Agent delivering written approval for a mortgage in the amount of approximately $ (or % of purchase price) at the current interest rate on or before (day /month/year) to the Seller(s) or the Seller's Agent Failing which the contract becomes null and void and all deposit money paid under this agreement to be returned to the Buyer without interest or penalty. This Agreement shall be completed on or before the 1 Si day of 68A�6el (year) (hereinafter called the closing date). Upon completion, vacant possession of the property shall be given to the Buyer. 3. (a) All permanent fixtures attached to the property are to remain and shall be included in the purchase price with the exception of (b) The following chattels as viewed on (day /month/year) �3 7� are to remain with the property and shall be included in the purchase price and are to be in good working order free and clear of encumbrances at the of closi rte 1.- 10,- i. -dl A, ir..�- n., -/_ _/ —Z - Ol �/ti 41' ,i, r� � __4 .. — _o_ (c) The parties agree to the following disposition of any leased or rented equipment or fixtures located on the property, including but not limited to hot water tanks or furnace heating systems:(Descdbe if equipment leases are to be assumed, paid out or equipment removed.) Seller Buyer �L'�G 16 INITIALS REQUIRED v 1 J 4. The Seller is to furnish the Buyer with a legal description of the property which is the subject of this Agreement after receipt of which the Buyer is allowed "EL days to investigate the title to the property, which Buyer shall do at own expense. If within that time any valid objection to title is made in writing to the Seller, which the Seller is unable or unwilling to remove prior to closing, and which the Buyer will not waive, this Agreement shall be null and void and the deposit shall be returned to the Buyer, without interest, and without liability by the Seller for any expenses incurred or damages sustained by the Buyer. 5. The conveyance (of the property which is the subject of this Agreement) shall be drawn and executed in a registered form at the expense of the Seller and be delivered on payment of the purchase price on the closing date. It is understood that if any survey work or permits are required to put the conveyance in registrable form, the cost of this shall be the responsibility of the Seller. The property is to be conveyed free from encumbrances, except as to any easements, registered restrictions or covenants that affect the property and do not materially affect the enjoyment of the property and except as specifically set out in paragraph 14 of this Agreement. 6. All lands, buildings, fixtures and all other property being purchased, shall be and remain at the risk of the Seller. Pending completion of the sale, the Seller will hold all insurance policies and the proceeds thereof in trust for the parties as their interests may appear and in the event of damage to the said property, the Buyer may either have the proceeds of the insurance and complete the purchase, or may cancel the Agreement and have all monies theretofore paid returned without interest, 7. a) Interest, rentals, taxes, rates, fuel on the premises and assessments are to be adjusted to the date of closing. The cost of municipal improvements, (including, but without limiting the generality of the phrase "municipal improvements ", betterment charges and capital charges for utility or municipal services) completed as of the date of this Agreement, are to be paid by the Seller on or before the closing date unless otherwise stated. (b) Unless as otherwise provided in this agreement, if this transaction is subject to any applicable taxes imposed by government legislation said taxes shall be in addition to and not included in the purchase price. 8. Any tender of documents to be delivered or money payable hereunder may be made upon the Seller or the Buyer or any party acting on their behalf. Money paid, subsequent to the deposit, shall be by Solicitor's trust cheque, cash, certified cheque (or their equivalent) drawn on a chartered Canadian Bank, Trust Company or Credit Union. 9. The Buyer shall have the right, upon providing the Seller with reasonable notice, to conduct a preclosing viewing of the property to ensure that the property is in the same state of repair as viewed on the date of this agreement. 10. The Seller warrants to the best of his /her knowledge that the property does not contain Urea Formaldehyde Foam Insulation. iE 12. 13. 14. The cost of a Surveyor's Real Property Report shall be the responsibility of the Buyer. Notwithstanding the foregoing, the Seller is to supply to the Buyer any Surveyor's Pea! Propery Peport that m� ay be in his/her possession without any warranty whatsoever. The Buyer does or does not '�' require a property inspection. Buyer is urged to carefully inspect the property and may, if desired, have the building inspected at his/her own expense. If the results of the inspection are not satisfactory to the Buyer, the Buyer may terminate this Agreement by delivering written notice to the Seller or his/her agent within days of the acceptance of this offer, in which case the deposit shall be returned to the Buyer without interest or penalty. The Buyer understands that there are areas of the property which the Seller and/or the Agent have no knowledge. This agreement is subject to the Buyer at his/her fidsatisfactory satisfying himself/herself that the water supply of the property meets the recommended national health and welfare standards. The test shall be e unless the Seller or the Seller's Agent is notified to the contrary in writing within days of this off or. n INITIALS REQUIRED Buyer II AR8 S NOV'9G Copyright New Brunswick Real Estate Association SAINT JOHN REAL ESTATE BOARD INC. AGREEMENT OF PURCHASE AND SALE PAGE 2 OF 2 15. Seller will or will not Y provide Property Condition Disclosure Statement to the Buyerwithin 24 hours of acceptance of this offer. Said Disclosure Statement to be acceptable to Buyer as a condition of this offer and signed by the Buyer by (day /month /year) indicating acceptability. This Agreement shall be amended at the time of signing of the Disclosure Statement by the Buyer to include said statement. 16. If the Buyer defaults in the completion of the sale under the terms of this agreement, any money, not exceeding 10% of the purchase price, paid hereunder shall be forfeited to the Seller by way of liquidated damages, or the Seller may (at his/her option) compel the Buyer to complete the sale. 17. Time shall in all respects be of the essence in the Agreement. In the event of a written agreement of extension, time shall continue to be the essence. This Agreement shall ensure to the benefit of and be binding upon the parties hereto, their respective heirs, executors, administrators, successors and assigns. This Agreement is to be read with all changes of gender or number required of the context. 18. The Seller and Buyer acknowledges having received, read and understood the brochure published by the New Brunswick. Real Estate Association entitled Working With A RealtorO., and acknowledge an nfirm as follows: ,,/ (a) The Seller has an agency relationship with JD% GjJB7 ,/� /��G�J sale a Agent Salespersons (b) The Buyer teas an agency relationship with Salesperson Agent (c) The Buyer and the Seller have consented to a Limited Dual Agency relationship with and Agent and salesperson sa Having signed a Limited Dual Agency Agrement date (year) N.B. If only (a) ha afro a ed, the BUYER is acknowledging no agency relationship. If only (b) has been completed, the SELLER is acknowledging I y relationship. 19. This offer shall be irrevocable until_L —.1x+- or p.m. on the day of � (year) aar , y� Dated at t in the Province of New Brunswick, this day of .' �`' 7) - (year) Z'_ . Signed, Sealed and delivered in the presence of I have hereunto set my hand and seal Witnoss � Nom"" + J.Zr Witnes Buyer 20. 1 accept the above ffer and agree to sell on the terms as therein set forth. Dated at in the Province of New Brunswick, this day of Signed, Sealed and delivered in the presence of I have hereunto set my hand and seal (year) 13 Witness Seller Witness Seller 21 1 confirm this offer was presented and not accepted Time DayMonMear Agent or Seller 22. 1 confirm having read and understood this Agreement and have modified the price to dated (day /month/year) ) along with the following amendment: Dollars The counter offer shall be irrevocable by the Seller until am/prn of the (day /month/year) ,after which time, if not accepted by the Buyer and a copy delivered to the Seller or his/her agent, this counter offer shall be null and void and all deposit monies returned to the Buyer without interest. Dated at in the Province of New Brunswick, this Signed, Sealed and delivered in the presence of Witness Witness The Buyer hereby agrees to the above, modified price of $ — day of , (year) I have hereunto set my hand and seal Seller Seller and all other amendments contained in this counter offer. Dated at in the Province of New Brunswick, this day of Signed, Sealed and delivered in the presence of Witness Witness Vendors Solicitor Copyright Now Brunswick Rent Estate Association I have hereunto set my hand and seal Purchaser's Solicitor Buyer Buyer (year) APdS Nov 54 J8/18/a8 08:42 '$204 947 1658 INVESTORS GROUP X1004/001 �edulc "A" (Residential/Commercial) NOTWITHSTANDING any other terms in the Offer to Purchase /Agreement of Purchase and Sale (the "Agreement of Purchase and Sale ") to the contrary, for the property commonly known as A/(the "Property "), it is understood and agreed as between the Purchaser and the Vendor that the undermentioned terms and conditions and statements shall supersede those as specified or set out in the Agreement of Purchase and Sale: 1. The Vendor is a Vendor by virtue of its Power of Sale pursuant to a Real Property Mortgage registered against the Property herein being purchased and sold; 2. The Agreement of Purchase and Sale is subject to the approval of the District Registrar during registrations, and is subject to the condition that none of the Mortgagors under the Mortgage or any other i5 u y having a right to redeem, redeems or takes proceedings against the Vendor to prcvent the sale of the property, preventing the Vendor from completing the sale as anticipated by the terms of the Agreement of Purchase and Sale; 3. If the Vendor is prevented from concluding the transaction contemplated by the Agreement of Purchase and Sale, then the' Vendor shall have the right to terminate this Agreement, and upon the Vendor giving written notice to the Purchaser that it is so cancelling the Agreement of Purchase and. Sale, the Agreement of Purchase and Sale shall thereupon become null and void and the deposit shall immediately be returned to the Purchaser together with any accrued interest, if any, and thereafter no further obligation shall exist by either party. 4. The Vendor shall not be required to furnish any abstracts of title and shall only be required to provide such deed, copies thereof, or evidence of title as are in its possession or control. 5. The Purchascracknowlcdges and agrees that there arc no representations and/or warranties made by the Vendor, or by anyone acting on the Vendor's behalf, as to the condition of , or title to, or use of, zoning of, or with respect to any other matter or thing in connection with the Property or any buildings or improvements located thereon, nor as to the perfomiance of any parts thereof nor as to the presence or absence of hazardous substances on the Property including, without limitation, urea formaldehyde foam insulation. The Purchaser acknowledges that the Property is sold on an "as is, where is" basis and the Purchaser agrees to complete the purchase without abatement of purchase price. 6. The Purchaser acknowledges that he /she has relied entirely upon their own inspection and investigation with respect to quantity, quality and the value of the Property. 7. The Purchaser, if applicable, upon closing shall take full responsibility for the status of any existing tenancy relationship, including responsibility for rent regulation, or excess payment of rent over those rents which may have been allowable, if any, and /or the Department of Landlord and Tcnant Affairs. The Purchaser shal l indcmnify the Vendor with respect to same. There shall be no adjustment for security deposits that have not physically been rcccivcd by the Vendor, and, in this regard, the Purchaser shall assume full responsibility of same. This statement is intended by the Purchaser to be a complete waiver and release of an), right of recovery Against the Vendor that may exist pursuant to The Residential Tenancies Act, including without limitation, Section 52(4) or any amendments thereto, or any similar legislation related thereto. 8. The Purchaser agrees to accept the property subject to the following: (a) All existing tenancies of the property; (b) All outstanding work orders, deficiency notices, orders to comply and the like affecting the property; (c) Zoning and building code violations; and, (d) Any restrictions, covenants, by- laws, easements, rights -of -way, rights of re- entry, municipal and other agreements that effect the property. If the, property is occupied by any tenants, the VeridorwilI provide only the information, assurances, assignments or other documents with regard to tenancies that are within the Vendor's possession or control. The Vendor makes no representations or warranties as to the terms or the validity of the tenancies or as to the legality of any rents payable by the tenants. Adjustments shall only be made for current rentals, security deposits and prepaid rents which have been actually received by the Vendor. 9. The Purchaser shall get possession of the Property at the Purchaser's own expense. The Vendor shall provide the Purchaser with those keys to the Property that are in the Vendor's possession. - - JB /18/98 08 °:42 'U204 047 1058 INVESTORS GROUP Z005/005 -2 - 10. The Purchaser acknowledges that the fixtures and chattels presently at the _Property are to,be taken by the Purchaser at the Purchaser's own risk complelcly, without representation or warranty of any kind from the Vendor as to title, state or repair of any such fixtures and chattels. All fixtures and chattels are on an "as is, where is" basis. 11. The Purchaser accepts any and all encroachments on or over the Property and shall not hold the Vendor responsible with respect to same. The Vcndor shall not be required to furnish a Building Location Certificate /Surveyor's Certificate and /or zoning Memorandum. 12, The Purchaser shall be responsible for payment of the registrations costs (including, without limitation, the cost of registration of the Mortgagee's Transfer of Land, the Request/Transmission, and all applicable Land Transfer Tax and Goods and Services Tax). Th- a-F=ha3cr -sh447further be rcrperhls -fer }3�txrcrt� ear Vendor- soli�itc3t'c'es aztosts- for�rcparausxi- af- trnrtsfor ie.n Purchase-- arm - Sale- t-o -A-- maximpi of $ Further jLgV JIicaUle, the Purchaser shall either remit all applicable Goods and Services Tax ( "GST ") (in accordance with the applicable taxing legislation) due in this transactionto the Vendor's solicitor's office, or provide such solicitorwith its Declaration evidencing its GST rcgistrationnumber, together with a signed Undertaking and lndemnificatiot, to remit any such GST payable. 13. The Purchaser undertakes not to make major renovations to the Property until the District Registrar approves the terms of the Agreement of Purchase and Sale and causes title to issue in the Purchaser's name, 14. The Vendor will not provide any form of Declaration as to Possession to the Purchaser's solicitor on closing (except as to residency). 15. The Property is sold subject to all exceptions and reservations contained in the original grant from the Crown and current Certificate of Title and also subject to the provisions and restrictions of The Real Property Act (Manitoba) and amendments ther.to. 16. In the event that the Vendor and Purchaserutilizc "Facsimile" transmitted signed documents, the Purchaser and Vendor agree to accept amd hereby agree to rely upon such documents as if they bore original signatures, 17, Whcre the terms and conditions of this Schedule "A" conflict with the terms and conditions of the Agreement of Purchase and Sale to which this Schedule "A" forms a part, then the terms and conditions as set out in this Schedule "A" shall prevail and shall govern. 18. Where the Agrcement of Purchase and Sale shall be executed in one or more counterparts, each of which is so executed shall constitute an original and all of which together shall constitute one and the same Agreement. 19. The terms, conditions, covenants in items 1 through 18, both inclusive, are for;the benefit of the Vendor and may only be waived by the Vendor, in writing. DATED a in , this day of ,1 s' Per: ,4! Y,/�/Jn ��� is �(/// day of DATED at % � ..�✓..� � y rV - Wix c$; Purchaser Itnos Purchaser ' a Zoning By-law Amendment Application for g y Applicant Related Information ^ r, TT Name of Applicant v \ LlcJ 1�Y�i4 K 1l—1 :3f''�pk .S -A�J� IiQ.Zip �AW T7 712 Mailing Address of Applicant ,s A ri ri 1_31> . Postal Code 9 2 4 L-5 Telephone Number Home G 6, 6, 9 Business C Fax Number (if any) Name of Property Owner (if different) Mailing Address of Owner f`r / A Property Information rJ `,,3, I'/ /1/� Postal Code L \,r,l'`� Locatio �� Ll L,,_ �4 G I� Civic# Street Lot Area 2? 5 treet Frontage- __, Existing Use of Property /_�' Z> Municipal Plan Land Use Designation Amendment Requested 2�--� 2-8 z ,v�_ �BGIC# n e I*- �_) �� l ✓x'11 Present Zoning 1Z S'`Z, c -����� S Z ��1��ti`�Ceisr7 jC- iQe� 10L � b a Change Zoning to and/or ❑ Text Amendment (indicate particulars) DEC 111998 CITY OF SANT JOHN Development Proposal Description of Proposal N ° `' -� �f N CZ .S Ez 'R, Al2 t,4 1,Z r /D j " -t <�' /4 �eF N '-1 A0 NAX u� Si X rl0TScS W>v� L 1 7 ,Zocl)M You must provide a scaled site plan that illustrates your proposal. You may also provide photographs, building plans, elevation drawings and any other form of information. The plan must show the dimensions of the property, the location of all buildings, driveways, parking areas, landscaping and signs. It is important that the distance between the property boundary and buildings are shown. Provide reasons why this amendment should be approved Provide any other information about your proposal that would be helpM 'T +� ZE r-- -p T `1 f �-A A,t-iI> EN r 0'S fl P�i� 1•i t' I G 14 (--i G IRL F S i '+� - C> t,i V—I :✓ K .3 4F C (' T N T-"S y ;mot -r u 'R Signature of Appli Date —0 .-/, 400 Application Fee Enclosed Ifyou are not the owner of the land in question please have the owner sign below. The signature from the owner is authorizing this application to proceed for consideration by Common Council. Signature of Owner (if applicable) of i k v� r k � �l CP \ �A tP 11 • ao • N • i i q- Q 6 �I i 000, 0 � W i i i i • i v i i i C i s C • 'v • `•. wo Ln ,1 v� G co 1 10 A G o / o .�J O\ e . X•�X f x• • : : of i k v� r k � �l CP \ �A tP 11 • ao • N • i i q- Q 6 �I i 000, 0 � W i i i i • i v i i i C i s C • 'v • `•. wo Ln ,1 v� G co 1 10 A G o / o .�J O\ e i�vmmmv:m I ®� � �, 1 ®' ®I l! I I '� I I I I 'snit a,i o Impm -1Z cy Ani }KM GNM7N muwo•r-v cl, 54/0 V i i , I 1:7 I f I I I I f `i f I IT� I i ijjl� +fill If�ll! I 1 1! ill I i 90. IN PWXCI PETROVICH STABIE\ARENA —ELEVATIONS Fv I R p 21 0 a 1 ROOF CON51"llON. caar epy omm 15 Lp5. ntr 5/Y' RVW= r2 "X1011 a 161, C \C LOFT 25 " 1l71T "4W. CCLGIR pT OXfn 15 105. ml ,/4'. R11iM Me -RdGmm w tt W5 • 21.0, C \C 5 r %1p Mr LF WOM MM _. - IE� 1 1" X 1" P0515 DLLr U' wrxv eena 4„ -0 ro Now to � n �v m 2'-0" XIC - 5-15M - . ___ -. ._ .- -- _- __.---- - ----- -- T -- (a MIN t 41 CQd(IirE 9-v W \6 "X6 "XI /4" I11XPOWTew11'X &1 — POAV cX MM r►ui - VW 21X1" • VP C \ C F7AM& %ROF ,a 2'X6" PIX611 TiG At L Wa on+fia ' ,rr ronvc xr�x 2 OF N.p.c. was. � � I IIII�- 141 3lII i I3 fION ft -t.'429M m9a rA06t5 • 614" C \C 2'X6" MR" • 56" C \C U\5 or 11 M5 1 0 i0 4 b qlw- -C#I_ MUW&'•r ' RaffAWRM cu:vc -ro F k sum C_ romm- rrwameae.:I_L r rw u sae ts • ro sm gR DK � I DRAFT BY -LAW NUMBER C.P. 100-* A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by the City of Saint John in Common Council convened, as follows: - The Zoning By -law of the City of Saint John, enacted on the fourteenth day of November, A.D. 1983, is amended by: 1. Amending Schedule "A ", the Zoning Map of the City of Saint John, by re- zoning a parcel of land located at 304 Lawrence Long Road, having an area of approximately 11.8 hectares (29 acres), also identified as being NBGIC #288266, 55095012 and part of 288126, from "RS -2" One and Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home Suburban Residential to "RP Rural classification - all as shown on the plan attached hereto and forming part of this By -law. IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of * A.D. 1998 and signed by: *, the member of Council who presided at the meeting at which it was enacted; and Common Clerk First Reading - Second Reading - Third Reading - srd� Planning Advisory Committee OPEN SESSION January 13, 1999 Your Worship and Councillors: SUBJECT: 304 Lawrence Long Road Rezoning Application P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E21, 4L1 City of Saint John On December 14, 1998 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its January 12, 1999 meeting. The applicant, Mr. Zoran Petrovich appeared at the meeting and indicated he was in agreement with staffs recommendation. No other person appeared at the meeting. One letter was received indicating their objection to the proposed rezoning. The Committee adopted staff's recommendation with an amendment to subsection (a), changing the words "domestic animals" to "horses ". RECOMMENDATION: That Common Council rezone a parcel of land, located at 304 Lawrence Long Road, having an area of approximately 11..8 hectares (29 acres), also identified as being NBGIC numbers 288266, 55095012 and part of 288126, from "RS -2" One and Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home Suburban Residential to "RF" Rural, subject to a resolution pursuant to Section 39 of the Community Planning Act, setting out the following conditions: a) That the total number of horses (other than their young under the age of six months) is limited to a maximum of twelve (12). b) That the natural treed vegetation located within 30 metres (98 feet) of any watercourse be retained. Respectfully submitted, / v— Brian Cunni am Acting Ch rman CL/ Attachments Community Jim Baird MC[P P.O. Box 1971 506 658 -2835 Planning Manager Saint John 506 658 -2837 (Fax) New Brunswick - Canada E2L 4L1 DATE: TO: FROM: FOR: SUBJECT: Name of Applicant: Name of Owner: Location: NBGIC: Municipal Plan: Zoning: Proposal: JANUARY 8, 1999 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING MEETING OF JANUARY 12, 1999 W Deborah Thomas and Zoran Petrovich Deborah Thomas and Zoran Petrovich 304 Lawrence Long Road 288266, 55095012 and part of 288126 Low Density Residential Existing: "RS -2" One and Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home Suburban Residential Proposed: "RF" Rural To permit the development of a horse stable and riding arena to be developed as part of the residential use of the property_ Type of Application: Rezoning f Saint John Deborah Thomas and Zoran Petrovich Page: 2 304 Lawrence Long Road Date: January 8, 1999 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By -law. The Committee's recommendation will be considered at a public hearing on Monday, January 18,1999. STAFF RECOMMENDATION TO COMMITTEE: That Common Council rezone a parcel of land, located at 304 Lawrence Long Road, having an area of approximately 11.8 hectares (29 acres), also identified as being NBGIC numbers 288266, 55095012 and part of 288126, from "RS -2" One and Two Family Suburban Residential and "RS -2M" One and Two Family and Mobile Home Suburban Residential to "RF" Rural, subject to a resolution pursuant to Section 39 of the Community Planning Act, setting out the following conditions: a) That the total number of domestic animals (other than their young under the age of six months) is limited to a maximum of twelve (12). b) That the natural treed vegetation located within 30 metres (98 feet) of any watercourse be retained. INPUT FROM OTHER SOURCES: Engineering has no objection to this rezoning application. Building and Technical Services has indicated they have no objection to rezoning the property. Fire Department has no objection to the proposal. All water for fire fighting purposes in this area is by water tanker. N.B. Department of Public Health Services has indicated that the property in question is located near or on the Saint John River and adjacent homes. There is a concern of containment of manure as not to contaminate the ground water nor surface waters on and around this property. Regulation 88 -200, under the Health Act requires: "No... or other livestock operation shall be built on marshy ground or on land subject to overflow, or within 90 metres of any inhabited house or occupied dwelling, other than that of the owner. " A Certificate of Compliance can be issued through this department to ensure the safest operation of this facility with regard to: manure handling, acreage requirements, etc. Deborah Thomas and Zoran Petrovich Page: 3 304 Lawrence Long Road Date: January 8, 1999 N.B. Department of Environment has indicated there are a number of potential impacts to the environment which should be carefully considered and addressed by the applicant at the planning stage of the project. 1. An "agricultural" type operation raises specific concerns with respect to manure management. The department has a number of brochures regarding this issue and other related practices for watercourse management. The applicant is advised to incorporate the concepts and practices outlined in these documents for the site. 2. Since the site is largely surrounded by water, there is potential to impact the water quality and the riparian (shoreline) zone of the property. It is recommended that an undisturbed buffer zone of 15 metres (59 feet) to 30 metres (98 feet) be maintained to protect this area_ Any development or disturbance (trails, observation areas, harvesting of trees, etc.) within 30 metres of a watercourse requires a permit from the Department. N.B. Department of Agriculture and Rural Development does not at present, have regulations relative to the siting of livestock facilities. We do, however, have voluntary guidelines which among other things, establish minimum recommended separation distances between livestock facilities and other land uses. For the horse barn being proposed, the following would be the recommended minimum separation distances: = To a neighbouring dwelling other than that of the owner - 181 metres (594 feet) To a residential, commercial or recreational area - 362 metres (1,188 feet) • To a public building such as a hospital or school — 543 metres 1,781 feet) + To an arterial or collector highway — 50 metres (164 feet) • To the nearest property line — 20 metres (66 feet) • To a watercourse — 100 metres (328 feet) As mentioned, these are not mandatory requirements but serve as recommendations for siting of livestock facilities. ANALYSIS: Proposal The owner of the subject property is requesting to rezone the site from a residential zone category ( "RS -2" and "RS -2M ") to "RP Rural. The purpose for this application is to permit the development of a horse stable and riding arena to be developed as part of the residential use of the property. The owner is currently constructing a residence on the site. Deborah Thomas and Zoran Petrovich Page: 4 304 Lawrence Long Road Date: January 8, 1999 Attached is a site plan illustrating the proposed location for the barn/stable and the exterior facade of the building. The barn is proposed to house approximately six horses. The enclosed arena will measure approximately 60 feet by 180 feet and the attached stable will be approximately 38 feet by 80 feet. The barn/stable will have a total height of 25 feet. If rezoned, the property will meet the requirements of the "RF" Rural zone. The location for the stable /riding arena will meet the recommended separation requirements of the N.B. Department of Agriculture and Rural Development (DARD), as listed in this report. Site and Surrounding Area The subject property is located at the eastern end of Lawrence Long Road, located in South Bay. The area has developed with a mix of older and modern dwellings, and has a gently rolling topography. The Lawrence Long Road has a narrow, hard (chip -seal) driving surface containing some sharp turns with limited site distances. The subject property is comprised of three parcels of land, which are currently in the process of being consolidated as one lot. The total lot area is approximately 29 acres. The area where the dwelling and horse stable are to be situated is an elevated, open field. There is a significant area of the site that contains alders and trees surrounding the perimeter of the property, adjacent the Saint John River. There "are only a few residences that are within view of the proposed stable. Rezoning The Municipal Development Plan supports "rural uses" such as proposed if there is sufficient separation from residential development and there is no health risk to adjoining properties. The proposed site for the stable /arena facility meets all of the required and recommended separation requirements by the City and the various Provincial departments. The area of land proposed to be rezoned to "RF" Rural is extensive, comprising an area of approximately 29 acres. For the most part, the subject site is surrounded by South Bay. This property is located at the end of Lawrence Long Road which serves only a few homes. As a secondary use, the "RF" zone permits the peeping of domestic animals, including horses subject to a number of requirements which include: minimum lot size; proximity of any stable, building or enclosure to property lines and dwellings; and any necessary approval under the Health Act is obtained prior to the issuance of a building permit. The size of the subject site and proximity of the proposed building to house the horses meets all of the above noted criteria. Deborah Thomas and Zoran Petrovich Page: 5 304 Lawrence Long Road Date: January 8, 1999 Section 39 Conditions The maximum number of horses that the proposed facility can accommodate is not significant, therefore the impact of this facility on the surrounding area should be minimized. Although this property is somewhat removed from any urban or suburban setting, there are a number of residential homes along Lawrence Long Road and the surrounding South Bay area that could be impacted if this proposal were increased to care for a substantial number of animals. It is recommended that the rezoning of this property to "RF" is restricted to a maximum of twelve (12) animals. This would place a restriction on the size of facility that could be developed in the future and therefore, minimize any potential for having an impact on the surrounding area. The N.B. Department of the Environment has suggested that a 15 — 30 metre buffer. be maintained around the perimeter of the property, adjacent to the Saint John River to minimize any impact of the animals contaminating the River. The property contains a treed perimeter around a significant portion of the site. To minimize the potential for water contamination of the River, a 30 metre (98 foot) buffer area could be imposed that would restrict any removal of vegetation within the suggested buffer area. Other Agencies The recommended guidelines listed above by the N.B. Department of Agriculture and Rural Development can be satisfied. The N.B. Department of Health would be required to issue a Certificate of Compliance prior to the issuance of a building permit, to ensure the safest operation of the proposed facility with regard to manure disposal, etc. CONCLUSION: The site is able to accommodate all of the required separation and health standards to keep horses on the property. To maintain some control on the potential size of this operation, it is recommended that the number of domestic animals permitted to be kept on the site be limited. To reduce the potential of contaminating the adjacent water system, a 30 metre buffer area surrounding the property where treed vegetation exits, is recommended. Prior to the issuance of a building permit for this facility, a Certificate of Compliance from the N.B. Department of Health will be required. The impact of this facility on adjoining properties should be minimal. Approval of rezoning is recommended. I s I � T i i r l �, - J1, COMMUNITY PLANNING Subject Site: 3 0 L+ Address: Lawrence Lo Map Number: 06N -C3 TSMI Date: December 14, 1998 Scale: N.T.S. NBG1C Number (s): 00288266 55095012 00288126 (part of) O O o =. -e . y k ` j �'�•x• rx � `•!, � C��y� \ mil' U dt \ � Y c ` CP I �+ ll 'i r s CP r :O O r r r r Go 0 r O u ! i Js l jr 0- 0 y Ln Ln i • F-� y N L c• • LO L" [�I U 49.e 00 cP8 3 83 3 � C O n � c m r w s • • • r • • t m 0 O _ s i /x t �x 1+ 3 ` ` | " ^ ^J �~�------'F� --�� ~ 84 John Green Roadway Saint John, N. B. E2M 7M4 January 5, 1999 City of Saint John Community Planning P. 0. Box 1971 Saint John, N. B. E2L 411 Dear Sirs; I am writing in regards to the rezoning application at 304 Lawrence Long Road. I have grave concerns about the proposed use for this property. Under the terms of amalgamation extablished over 32 years ago, only those people who had farm animals prior to amalgamation would be able to keep them, no new farms would be established in our community. For over thirty years this property was used for radio towers. believe the hugh size of this stable is an indicator of a future increase in the number of horses to be housed there. If the city allows this size of stable to be built, it would take only a few renovations for this building to easily house 30 or more horses. A stable this size clearly indicates a future commercial venture. It should never be allowed. The Westfield Road area already has a commercial stable operation, called Hilltop Stables, located off the Westfield Road at 6 Equestrian Ct. Although Hilltop Stables appears to be kept neat and tidy, I ask you to walk by this location sometime in the summer with the wind blowing from the direction of the barn, the odour is sickening. A prime example of how this odour has detered people from building close to Hilltop Stables, is that across the street from 971 Westfield Road, there are two prime waterfront lots. These lots have remained for sale for over 10 years, the strong odour from Hilltop Stables makes this area a very undersireable place to live. I am sure the proposed rezoning for Lawrence Long Road would have the same impact on the value of my property, which is directly across from the Lawrence Long property. RECD U JAN 5 oq,) °� SA�� ....... 2 I believe the City of Saint John is setting a dangerous precedent by allowing such a rezoning, for there are many people that would like to raise their own beef, pigs and hens. However, due to the rules of amalgamation they have never been permitted to do so, so why now? I realize there are some differences between raising cattle, an raising horses. However, they also share some strong similarities, such as strong odour, vast amounts of manure, an a hugh number of flys which flourish on these manure piles. Please consider the other people who live in this area, for not everybody enjoys the smell of manure, and what may be good for one individual may not be good for the future of this community. Yours truly, J To the COMMON COUNCIL of the City of Saint John The Committee of the Whole reports Your Committee reports that it sat on Monday, January 18, 1999, when there were present Mayor McAlary, Deputy Mayor Chase and Councillors Ball, Chase, Court, Fitzpatrick, Titus, Trites and Vincent, and your Committee submits the following recommendation, namely: 1. That as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name "Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John. February 1, 1999 Saint John, N. B. r� Respectfully submitted, Shirley McAla Chairman. Office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Common CIerk Saint John New Brunswick Canada E2L 4L1 'R N�GIt February 10, 1999 City of Saint John Mr. Ralph McLenaghan 54 Kennebecasis Drive Saint John, NB E2K 2E8 Dear Sir: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- " RESOLVED that as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name "Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John." Enclosed is a copy of the above - mentioned report. Yours truly, Mary L. Aunford Common Clerk MLM:sc Enc M, office of the Mary L. Munford Common Clerk Common Clerk February 10,1999 Mr. John Correia 56 Mountain Road Saint John, NB E2J 2X1 Dear Sir: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely : - City of Saint John " RESOLVED that as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name "Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John_" Enclosed is a copy of the above - mentioned report. Yours truly, a� s Mary L. Ounford Common Clerk MLM:sc Enc office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 4L1 February 10,1999 Mr. Dayle Messer Moosehead Breweries Ltd. P.O. Box 3100, Station B Saint John, NB E2M 3H2 Dear Sir: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- City of Saint John " RESOLVED that as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name "Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John." Enclosed is a copy of the above - mentioned report. Yours truly, � • �LGi Mary L. unford Common Clerk MLM:sc Enc Office of the Mary L. Munford Common Clerk Common Clerk P.G. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 February 10,1999 City of Saint John Ms. Kathleen MacDonald 1212, Route 825 Saint John, NB E2S 2A9 Dear Madam: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- " RESOLVED that as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name "Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John." Enclosed is a copy of the above - mentioned report_ Yours truly, MhL� nfo rd Common Clerk MLM:sc Enc i Office of the Mary L. Munford Y.O. Box 1971 506 658 -2862 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 4L1 February 10,1999 Mr. Norman McFarlane 398 Elmore Crescent Saint John, NB E2M 3C1 Dear Sir: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- City of Saint John " RESOLVED that as recommended by the City Manager, Common Council (1) accept the resignations of the present members of Venue Saint John, and notify each member of this decision and thank them personally for past service to the City of Saint John, as well as for their offer to continue as ad -hoc advisors to staff and others; (2) agree to permit the convention, sport and special event marketing committee, comprised of staff and private sector industry partners, to use the name 'Venue Saint John" in its efforts to lure events to Saint John; and (3) provide a copy of the City Manager's report dated January 18, 1999, along with Council's resolution, to the members of Venue Saint John." Enclosed is a copy of the above - mentioned report. Yours truly, k. Mary L. kf6ford Common Clerk MLM:sc Enc Planning t Advisory Committee OPEN SESSION January 27, 1999 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Planning Advisory Committee Executive for 1999 City of Saint John The Planning Advisory Committee's Rules of Procedure provide for the election of an executive on a yearly basis. At its January 26, 1999 meeting, the Committee elected the following individuals as members of the executive for 1999. Chairman Vice-Chairman Executive Member RECOMMENDATION: That this report be received and filed. Respectfully submitted, A;u� - - Z Brian J. Cu eingh Chairman RGP /r Brian J. Cunningham G.A. (Sandy) Robertson Philip Hovey Office of the Mary L. Munford Common Clerk Common Clerk February 10, 1999 Mr. Jim Baird Municipal Development Officer Community Planning Department 10th Floor, City Hall P.O. Box 1971 Saint John, NB E2L 4L1 Dear Sir P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 RE: STREET ASSENT - 862 BAYSIDE DRIVE Enclosed is a certified copy of a resolution adopted by the Common Council on February 1, 1999, regarding the above property. Yours truly, 115 J Mary L. unford Common Clerk MLM:sc Enclosures E'fi!{ City of Saint John " RESOLVED that as recommended by the Planning Advisory Committee, VIA/ Common Council assent to the submitted photo- reduced subdivision plan of 862 Bayside Drive that would vest Parcel 112, having an approximate area of 170 square metres (1,830 square feet), as a public street." Planning Advisory Committee i OPEN SESSION January 28, 1999 Your Worship and Councillors: SUBJECT: Strcet Assent 862 Bayside Drive P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 City of Saint John On January 26, 1999 the Planning Advisory Committee considered the attached report concerning the vesting of a small portion of Bayside Drive. Specifically, the application involves the assent of a 170 - square metre (1,830 - square foot) parcel of land for street purposes. This portion of the street is fully developed and has been used by the public for over twenty years, but has never been officially vested. Due to the nature of the application, no area resident notification was provided. Therefore, there were no presentations made at the meeting, and no letters were received. After considering this matter, the Committee resolved to adopt the staff recommendation, which is setout below for your convenience. RECOMMENDATION: That Common Council assent to the attached photo- reduced subdivision plan that would vest Parcel 112, having an approximate area of 170 square metres (1,830 square feet), as a public street. Respectfully submitted, Brian CU 7. ingh Chairman MO/ Attachment Z�� Community Jim Baird MCIP P.O. Box 1971 506 658 -2835 Planning Manager Saint John 506 658 -2837 (Fax) New Brunswick Canada E21L 4L1 DATE: JANUARY 22, 1999 TO: PLANNING ADVISORY COMMITTEE FROM: COMMUNITY PLANNING City of Saint John FOR:. MEETING OF JANUARY 26, 1999 Mark O'Hearn Planning Officer SUBJECT: Name of Applicant: City of Saint John Name of Owner: Irving Oil Company Limited Location: 862 Bayside Drive NBGIC: 00345363 (portion thereof) Municipal Plan: Transportation Zoning: "I -2" Heavy Industrial Proposal: To vest a portion of a developed street used by the public. Type of Application: Subdivision JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council on the vesting of public streets. City of Saint John Page 2 862 Bayside Drive January 22, 1999 STAFF RECOMMENDATION TO COMMITTEE: That Common Council assent to the attached photo - reduced subdivision plan that would vest Parcel 112, having an approximate area of 170 square metres (1,830 square feet), as a public street. INPUT FROM OTHER SOURCES: Engineering supports the subdivision proposal that would vest the subject area as a public street. ANALYSIS: The application involves the street vesting for the portion of Bayside Drive situated to the east of McAvity Road (see attachments). This portion of the street is fully developed but has never been vested as a public street. The relocation of the former Bayside Drive right -of -way occurred over twenty years ago in order to accommodate the dry dock expansion. This application is a result of this street relocation. This matter is very similar in nature to the Chesley Drive street vesting dealt with by the Planning Advisory Committee in 1998, which also involved the vesting of a relocated street used by the public. Engineering supports the proposed street vesting. Assent of the attached photo - reduced tentative subdivision plan is recommended. COMMUNITY PLANNING 6gysro E OR F os 4 f' / I -2 R O A soc X a P e1 ysrnf nRrve s �a NBGIC Number (s): Subject Site: 00345363 :w Address: 862 Ba side Drive Map Number: 06P -08SW Date: January 13, 1999 Scale: N.T.S. CO Ir p Z JD 3 r fia) oNF w wu m U o • m . 0 =vim- D ■ °-` w m n -m- " mC>0' Q [a W o c N O + \\ 9 N f'• O N E Y F O V P W U W¢ 1 1 1 7 N F F O .Q n P - d' Z W ir m '•'•^ J r� Z o is - j I Y m t o m F O N N U z F O u Z Q' Q O �? [« P - O R � } W O O J p n (_ MMMMQ T a m r} y! 0 [ ,i z t0mmmmwtD z Z NO W 4 d' + W o M 'fi w m m �o m m w :3 H U m �0 a? J M a Z # WI a J M y zuN° z r 110 W F z M M M M Q O D W x Ym w 6 Q a Z y �\ + w - .4 -F[O NOmO� Z [� oW QW � LLLL m CI) W a N -na noN w \w`f01rbi _ f 4 W O N F0110 OV Ot- x W_F- p iy a w a O z m N- M m o ~ - a 0 Q O /� O Ch i W C9 N O�OQF ar m f OS� V! U m m z d ti to F- Fm FD V W _� pQ Z N N co .m •♦ f d ti 3 W M M M M M M M li O O Z N N N N M M M M M M M Ww w a W O (n Z a' N `I y co ix N O m~ m v \+{ m in z Qg °ON aN a U h w Nm x O o 0 N z Z Z ZE o ti •7 0 0 m G°, -� H lliQN Q I Q N o °m m � L GE WZ!_oz tiL! ter/ V J ?�� o Q � co o/ � N n � wry. 006 m -j al 0 ali • 4 fn Q� 1 CYl Z I 9 Office of the Ma L. Munford P.O. Box 1971 Mary 506 658 -2562 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 4L1 February 10, 1999 Mr_ Jim Baird Municipal Development Officer Community Planning Department 10th Floor, City Hall P.O. Box 1971 Saint John, NB E21- 41-1 Dear Sir: RE: SUBDIVISION - 96 ACAMAC BACKLAND ROAD Enclosed is a certified copy of a resolution adopted by the Common Council on February 1, 1999, regarding the above property. Yours truly, A0A'vk' Mary L. Wunford Common Clerk MLM:sc Enclosures A A City of Saint John VA " RESOLVED that as recommended by the Planning Advisory Committee, Common Council (1) assent to the submitted photo - reduced revised tentative subdivision plan of Lots 99 -1 to 99-4 at 96 Acamac Backland Road, and to any required municipal services or public utility easements; (2) authorize the preparation and execution of a City /Developer subdivision agreement for the proposed John Law Corporation Subdivision (Lots 99 -1, 99 -2, 99 -3 and 99-4) to ensure provision of the necessary work and facilities; and (3) accept a cash -in- lieu of land for public purposes dedication for this proposed subdivision." Planning Advisory Committee 6 , OPEN SESSION January 28, 1999 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L 1 City of Saint john SUBJECT: Subdivision Assent, Authorization of a City/Developer Subdivision Agreement, and Cash -in -lieu of Land for Public Purposes - 96 Acamac Backland Road The Planning Advisory Committee considered the attached report at its January 26, 1999 meeting. The applicant, Mr. Rick Turner of Hughes Surveys and Consultants Limited, appeared before the Committee and expressed support for the staff recommendation. There was one other presentation made by an area resident seeking clarification regarding the nature of the anticipated street improvement. The resident also expressed concern regarding the existing zoning, which allows for the establishment of mobile homes along Acamac Backland Road. The applicant and staff were able to satisfactorily respond to these concerns. After concerning the matter, the Committee resolved to adopt the staff recommendation, which is setout below for your convenience. RECOMMENDATION: That Common Council assent to the attached photo- reduced revised tentative subdivision plan of Lots 99 -1 to 99 -4, and to any required municipal services or public utility easements. 2. That Common Council authorize the preparation and execution of a City /Developer Subdivision Agreement for the proposed John Law Corporation Subdivision (Lots 99 -1, 99 -2, 99 -3 and 99 -4) to ensure provision of the necessary work and facilities. Planning Advisory Committee January 28, 1999 Page 2 That Common Council accept a cash -in -lieu Land for Public Purposes dedication for this proposed subdivision. Respectfully submitted, Brian Cunningh Chairman , MO/ Attachment Community Jim Baird MCIP P.O. Box 1971 506 658 -2835 Planning Manager Saint John 506 658 -2837 (Fax) New Brunswick Canada E2L 41,1 DATE: TO: FROM: FOR: CIT72 TV d-IP- Name of Applicant: Name of Owner: Location: NBGIC: Municipal Plan: Zoning: JANUARY 22, 1999 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING MEETING OF JANUARY 26, 1999 (+-) City of Saint John 7 O0L'c",n Mark O'Hearn Planning Officer Hughes Surveys and Consultants Limited John Law Corporation, Grant Maxwell, and Gary & Donna Long 96 Acamac Backland Road 00289397, 55015168, and portions of 00455493 and 00289595 Low Density Residential "RS -2M" One and Two Family and Mobile Home Suburban Residential Proposal: To create four new unserviced residential lots along an undeveloped portion of a public road, and to enlarge two developed residential properties on the same road. Type of Application: Subdivision John Law Corporation Subdivision Page 2 96 Acamac Backland Road January 22, 1999 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council on subdivision applications, including the authorization of City/Developer Subdivision Agreements, and the acceptance of Land for Public Purposes dedications. STAFF RECOMMENDATION TO COMMITTEE: That Common Council assent to the attached photo- reduced revised tentative subdivision plan of Lots 99 -1 to 99 -4, and to any required municipal services or public utility easements. 2. That Common. Council authorize the preparation and execution of a City/Developer Subdivision Agreement for the proposed John Law Corporation Subdivision (Lots 99 -1, 99 -2, 99 -3 and 99 -4) to ensure provision of the necessary work and facilities. 3. That Common Council accept a cash -in -lieu Land for Public Purposes dedication for this proposed subdivision. BACKGROUND: A similar subdivision application was to be considered by the Planning Advisory Committee at its December 8, 1998 meeting (see attached previous proposao. However, at the request of the applicant, the matter was withdrawn from the agenda. A revised tentative plan has been recently submitted for consideration. This revised proposal includes an additional lot (Lot 99 -4). In addition, the applicant is indicating a municipal services easement along the northeastern property boundary of this new lot. INPUT FROM OTHER SOURCES: Engineering has indicated that the Acamac Backland Road will require upgrading to Country Road Standards (paved surface) with improved ditching in front of the proposed lots (Lots 99 -1, 99 -2, 99 -3 and 99 -4). A temporary gravel cul -de -sac should also be constructed. A drainage plan will be required to ensure that surface water is properly controlled. A cross culvert may be required. The drainage across the proposed John Law Corporation Subdivision Page 3 96 Acamac Backland Road January 22, 1999 new lot (Lot 99 -4) can be in an easement if piped, or, alternatively, if it is to be an open ditch, the City should own the land so we have no future problems as the landowner landscapes. Building and Technical Services has not provided any comments regarding this application. Real Estate and Facility Management has not provided any comments regarding this matter. Saint John Energy has indicated an extension to the overhead facilities along Acamac Backland Road will be required in order to serve the proposed lots. NBTel has indicated an extension to the overhead facilities along Acamac Backland Road will be necessary. This extension will require three to four utility poles. Fire Department has not provided any comments regarding this subdivision proposal. N.B. Department of Public Health Services has verbally indicated that the proposed lots can exceed the minimum standards for a one - family dwelling with a maximum of three (3) bedrooms. The proposed lots can be modified and made suitable for the installation of on -site services. ANAINSUR- Development Proposal and By -law Compliance The subject area is situated on the north and south sides of Acamac Backland Road in the Acamac area (see attachments). The applicant is seeking permission to create four new unserviced residential lots (Lots 99 -1, 99 -2, 99 -3 and 99 -4) along Acamac Backland Road. The area is zoned "RS -2M" One and Two Family and Mobile Home Suburban Residential. The Zoning By -law requires a minimum lot area of 4000 square metres (43,057 square feet), a minimum lot width of 54 metres (177 feet), and a minimum lot depth of 38 metres (125 feet). The proposed new lots can satisfy these requirements. The remainder of the John Law Corporation property would maintain a minimum 20 -metre (66 -foot) wide John Law Corporation Subdivision Page 4 96 Acamac Backland Road January 22, 1999 access for the possibility of a street in the future. A notation on the final subdivision plan will be required in order to identify this remaining frontage for such purpose. The application also involves the enlargement of two developed residential properties across the street (Grant Maxwell and Gary & Donna Long properties). These consolidations can be approved by the Development Officer. Provision of Streets, Utilities and Facilities The Subdivision By -law requires all new residential lots to abut a fully develop public street. While the Acamac Backland Road is a public right -of -way, the paved surface ends shortly before the subject area. The Subdivision By -law requires that the Subdivider upgrade this portion of the road to the same standard as the existing (developed) road. Engineering has indicated that street upgrading will be necessary along the full width of the proposed lots. This work will involve the extension of the paved surface and improved ditching. Engineering has also indicated that the Subdivider must submit a drainage plan, and that such plan may result in the installation of a cross culvert in order to facilitate surface runoff. Assent for a municipal services easement is provided in the recommendation. This easement will protect the necessary pipe diverting surface runoff into an stream running through Lot 99 -4. Given the location of the stream, the future dwelling will have to be carefully located on the lot (or permission from the Department of Environment will be necessary in order to relocate the stream). Should the Developer wish to control surface drainage with an open ditch along Lot 99 -4, then a small parcel of land will be required to be conveyed to the City. Proposed Lot 99 -4 would have to be widen in order to satisfy the By -law minimum width standard of 54 metres (177 feet). The utility companies have indicated that an extension to the existing overhead facilities will also be required. NBTel has estimated that this extension will require between three to four new utility poles. The Subdivider has the following options in carrying -out the required work: Y Enter into a City /Developer Subdivision Agreement to ensure that all this work is completed within two (2) years. This option would allow the John Law Corporation Subdivision Page 5 96 Acamac Backland Road January 22, 1999 Subdivider to receive subdivision approval and convey the lots prior to completing all the necessary street work. Security and liability insurance, however, would be required until all the work was completed; or ➢ Alternatively, the Subdivider could carryout all the required work prior to seeking final subdivision approval. While this option is generally not feasible for large subdivision developments, it may be more ideal given the small scale of this particular development. Land for Public Purposes The Subdivision By -law requires a Land for Public Purposes dedication for any subdivision of land capable of being subdivided into more than three (3) lots. At the discretion of Common Council, the City may accept a cash -in -lieu dedication. The applicant is requesting a cash -in -lieu Land for Public Purposes dedication for this subdivision. Given the scale of this subdivision, a cash dedication is considered appropriate and is therefore recommended. CONCLUSION: The proposed subdivision would create four new unserviced residential lots at the end of the existing Acamac Backland Road. These lots can satisfy the minimum standards contained in the Zoning By -law. The Department of Health has indicated that they can be made suitable for the installation of on -site services. Street improvements and utility extension will be required. Provision has been made in the recommendation for a City/Developer Subdivision Agreement to ensure this work. Alternatively, the Subdivider could carryout all the necessary work prior to final subdivision approval. A cash -in-lieu Land for Public Purposes dedication is also required. COMMUNITY PLANNING 27 28 A b 2d P_1 �7 1833 1827 -- a00 Subject Site: Address: 96 Acamac Backland Road Map Number. 06N-48 & 06N -C3 Date: November 17, 1998 Scale: N.T.S. NBGIC Number (s): 00289397 55015168 00455493 (part of) 00289595 (part of) •g € � � � Jf�I E C •• U i i � •5 s b �� �$ �S a�,l I a � .Gq D •� � � �� � � .� r a . °✓ $ ski , C 2 1 8 if 'aIpss s o O v�Z` 3g 8 3 a' a` e� 55F; U O O O' $ PSI.� U O o a ° O � S / i l gy g $ •x � yo¢•n \ • * E Y � n \ P / v Ir IM R s \ n d 4 g a \ M PN � F � �• ( E Li v \ o N JQ 0 E CD cn &r �5�� ww cio M I N E � o 4m n T � ' S I f 2 J Y V13� I cn .. 2` CL F E:GaxSI':3a5 °3 \ r000�.s \ 0 ti T a g N gg 200_z 9 xx 2-91 . 7 g s = ` T o S g 0 0 0� z s g Ts _ E 3 Fie 'g• E �m o & 59 EC �9 g$ [�� b ;&dV1Si� 8 � g 3s rdg x °�cov1. -0 � �p _'9. ag- m g a 9gg `o S 9� o 2 C 0 3 U x - o N d Y lid Y r Ui a m $O0.YF \ d L Z7 0ol £ a C \ i1I It Il 3 0�o g + J� 7�l�oNi�d i�Oi U Va ZN� 1 Do VG \ 7 9 as o. C ; e N6 \ - Nn11 NV re) * . co O H \ 1 a \ \` •sd Q- 3 Office of the Mary L. Munford P.O. Box 1971 506 658 -2862 Common Clerk Common Clerk Saint John New Brunswick Canada E2L 41-1 February 10, 1999 Mr. Jim Baird Municipal Development Officer Community Planning Department 10th Floor, City Hall P.O. Box 1971 Saint John, NB E21- 41-1 Dear Sir: RE: SUBDIVISION - 600 OLD BLACK RIVER ROAD Enclosed is a certified copy of a resolution adopted by the Common Council on February 1, 1999, regarding the above property. Yours truly, b7 - Mary L. unford Common Clerk MLM:sc Enclosures Mw City of Saint John PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, MARY L. MUNFORD, of the City of Saint John in the County of Saint John and Province of New Brunswick, DO HEREBY CERTIFY:- That I am the Common Clerk of the said City of Saint John and as such have the custody of the minutes and records of the Common Council of the said City of Saint John and of the Common Seal of the said City. 2. That hereto attached and marked "A" is a copy of a resolution adopted at a meeting of the Common Council of the City of Saint John on the 1 st day of February, A.D. 1999. 3. That I have compared the said resolution with the original and the same is a true copy thereof. 1999. D A T E D at the City of Saint John on the 10th day of February, A.D. IN TESTIMONY WHEREOF, I, the said Common Clerk of the City of Saint John have hereunto affixed the Common Seal of the said City the day and year first hereinbefore written. 141�'l z- �L� - Mary L. Munf d Common Clerk C� .. 71 0-1 co %.MVED _. COMM 014 CLERxCIS OFFICE / AUG,- 171998: _ CITY OF SAMIT JOHN R, ,' ;(, .:`tile , _...MA1.,fo;d t ,_,innion Clerk orI n ( -Ierk February 10, 1999 :'.C?. 13o\ 19?1 -506 658 -2862 5�iint }olin Ncv,7 brullswick Canad« E2L 4I..1 Eleanor Hutton Chairperson Corporate Fundraising Saint John & Western District Crime Stoppers P.O. Box 6234 Saint John, NB E21-4R7 Dear Madam: At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- Z "-* City of Saint john " RESOLVED that the letter from Saint John and Western District Crime Stoppers acknowledging its receipt of a letter from the Common Clerk aJvising that its request for funding had been declined, and advising that it was very hard to believe that the largest City in the Province would not support its Crime Stoppers group, and offering to speak to Council in private regarding the payment of "TIPS" and the amount of funding received from other towns -- be referred to the Saint John Board of Police Commissioners." Yours truly, ��Wk Mary L. NUford Common Clerk MLM:sc V alto )Fth2 i.. Ml![licMi i rnn4oll Clerk - ximion Clerk February 10,1999 Mr. Edward Keyes Chairman Saint John Board of Police Commissioners 14th Floor, City Hall P.O. Box 1971 Saint John, NB E2L 41_1 Dear Sir: 1�.O. Bx; 1971 506 658 -2862 ain: jotul e,, hcuns.;icr. At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- " RESOLVED that the letter from Saint John and Western District Crime Stoppers acknowledging its receipt of a letter from the Common Clerk advising that its request for funding had been declined, and advising that it was very hard to believe that the largest City in the Province would not support its Crime Stoppers group, and offering to speak to Council in private regarding the payment of "TIPS" and the amount of funding received from other towns -- be referred to the Saint John Board of Police Commissioners." Enclosed is a copy of the above - mentioned letter-. Yours truly, Mary L. unford Common Clerk MLM:sc Enc City of Saint john a V f Mayor Shirley McAlary Members of Council P. O. Box 1971 Saint John, N.B. EA 4L1 Your Honour: Members of Council: P. O. Box 6234 Saint John, N.B. EA 4R 7 January 14, 1999 I read with much dismay the letter sent December 21, 1998 by Common Clerk, Mary Munford saying that the request for funding for Saint John and Western District Crime Stoppers (letter of December 1, 1998), had been declined. It is very hard to believe that the largest city in the province will not support their Crime Stoppers group, especially with the amount of crimes we are solving. I have made further enquiries of towns and cities in the area and find that the following have all supported their Crime Stoppers groups in their areas, Frederiction; Oromocto, Moncton; Grand Lake and the Kennebecasis Valley area. I would respectfully ask that the Council revisit our request. If further information is required I would be pleased to speak to Council in private, regarding the payment of "TIPS" and the amount of funding received from other towns: I can be reached at 672 -4686 phone or 672 -4490 fax. Yours truly, ate- � E j - t t.-, - Eleanor Hutton, Chairperson Corporate Fundraising CCU11. c::. OFFICPS JAN 1 91999 C'r OF A 1 i1M City Hall 15 Market Square COMMITTEE OF THE WHOLE January 21, 1999 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saiutt John New Brunswick Canada E21, 41,1 City of Saint John It has come to my attention, belatedly as sometimes happens, the financial benefits having Crime Stoppers here in our community entails, and to that end I would ask that Council reconsider funding to this group. I have spent some time and effort with the Chief of Police discovering how valuable they are deemed to be in combating illegality and recovery of goods. It has also come to my attention that Fredericton and Moncton contribute financially to their Crime Stopper branches, and I would like the opportunity to re- visit the issue to see if there is consensus that we should be doing the same. \. Respec submitted, 1 i erek Chase, f` Deputy Mayor DC /jaf J� Office of the Mary L. Munford Common Clerk Common CIerk December 21, 1998 Eleanor G. Hutton Chairperson Corporate Fundraising N.B. Crime Stoppers P.O. Box 6234 Saint John, NB E21- 4R7 Dear Madam: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E21, 4L1 At a meeting of the Common Council, held on the 14th instant, the following resolution was adopted, namely:- " RESOLVED that the letter from Saint John and Western District Crime Stoppers requesting funding assistance -- be received and filed and the request declined." Yours truly, AA'k � Mary L. unford Common Clerk MLM:sc City of Saint John it V •aV l.n— Mayor Shirley McAlary Members of Council P. O. Box 1971 Saint John, N.B. E2L 4L1 P. O. Box 6234 Saint John, N.B. E2L 4R 7 December 1, 1998 Re: Saint John Crime Stoppers / Financial Support Your Honour: Members of Council: Saint John and Western District Crime Stoppers is continuing to grow due to a lot of hard work from some twelve volunteers in the community. These twelve people with the help of four Co- ordinators, try hard to raise money with 50150 draws, selling hamburgers, organizing a golf tournament, etc., and of course going to business people in the Saint john area. We are finding in these economic times that funding is becoming harder and harder to realize, and as a result are asking the City for help. The City last gave us a donation in December of 1996 of $2,000.00. As you can imagine we are paying awards for all sorts of crimes throughout the Saint John area. This year alone we have helped the Saint John Police Force remove one million 300 thousand dollars worth of drugs off the streets of Saint John (street value), we also had a ten thousand dollar customs seizure (drugs- wholesale value). Illegal Tobacco, the growing of marijuana, seizure of cocaine and hash have also been targeted through "tips" to our tips line, Our program directly benefits the City, the contributions we received in the past from Council have been recovered many times through valuable information that reduces police investigation costs. There is also the benefit realized when crimes are prevented as a result of a tip leading to an arrest. We not only solve crime, but try to prevent it We have issued some hotels in the Saint John area with "Safety Travel Tips" cards which are placed in hotel rooms We have also gone into partnership with The Insurance Bureau of New Brunswick as more and more insurance frauds are causing you and I to pay higher insurance costs (approximately $125.00 of your premium goes toward fraudulent claims). 2/..... Page 2 Mayor McAlary Members of Council December 1, 1998 On a province wide basis, Crime Stoppers has once again this year received three awards from Crime Stoppers International which is a worldwide program Our little province of New Brunswick is known to be one of the best in the world which encompasses 900 programs in 48 countries. We are now being asked for advice from all over the world as to the reason our program is so successful. This success is due to the 350 volunteers allover the province, who work hard to make the program work. For your information N.B. Crime Stoppers received the following awards: 1st Place Greatest Dollar Recovery 250,000 / 1,000,000 population 3rd Place Most Arrests 250,000 / 1,000,000 population * 1st Place Newspaper Article (illegal alcohol) The Victoria County Record Any funding we receive in Saint John, stays in Saint John, to administer the program and pay tipsters. We know that the City has cut back on charitable contributions, but we feel that we are providing a valuable service to the citizens of the Saint John and Western District area. Please consider our request for funding. If further information is requested regarding our work do not hesitate to call me at 672- 4686 or fax 672 -4490. Yours sincerely, Eleanor G. Hutton, Chairperson Corporate Fundraising AFCEFIVED COMMCX. CL!<' X13 OFRCE DEC 7 1998 CITY OF w.. SAINT JOHN NWP ,, Zlblls S "Iy�I,,�. l r,. �• -�, :014U 511.41 Mayor Shirley McAlary Members of Council P. O. Box 1971 Saint John, N.B. E2L 4L1 P. O. Box 6234 Saint John, N.B. E2L 4R 7 December 1, 1998 Re: Saint John Crime Stoppers / Financial Support Your Honour: Members of Council: Saint John and Western District Crime Stoppers is continuing to grow due to a lot of hard work from some twelve volunteers in the community. These twelve people with the help of four Co- ordinators, try hard to raise money with 50150 draws, selling hamburgers, organizing a golf tournament, etc., and of course going to business people in the Saint john area. We are finding in these economic times that funding is becoming harder and harder to realize, and as a result are asking the City for help. The City last gave us a donation in December of 1996 of $2,000.00. As you can imagine we are paying awards for all sorts of crimes throughout the Saint John area. This year alone we have helped the Saint John Police Force remove one mullion 300 thousand dollars worth of drugs off the streets of Saint John (street value), we also had a ten thousand dollar customs seizure (drugs- wholesale value). Illegal Tobacco, the growing of marijuana, seizure of cocaine and hash have also been targeted through "tips" to our tips line. Our program directly benefits the City, the contributions we received in the past from Council have been recovered many times through valuable information that reduces police investigation costs There is also the benefit realized when crimes are prevented as a result of a tip leading to an arrest. We not only solve crime, but try to prevent it. We have issued some hotels in the Saint John area with "Safety Travel Tips" cards which are placed in hotel rooms. We have also gone into partnership with The Insurance Bureau of New Brunswick as more and more insurance frauds are causing you and I to pay higher insurance costs (approximately $125.00 of your premium goes toward fraudulent claims). 2/..... Page 2 Mayor McAlary Members of Council December 1, 1998 On a province wide basis, Crime Stoppers has once again this year received three awards from Crime Stoppers International which is a worldwide program. Our little province of New Brunswick is known to be one of the best in the world which encompasses 900 programs in 48 countries We are now being asked for advice from all over the world as to the reason our program is so successful. This success is due to the 350 volunteers all over the province, who work hard to make the program work. For your information N. B. Crime Stoppers received the following awards: 1st Place Greatest Dollar Recovery 250,000 / 1,000,000 population * 3rd Place Most Arrests F 250, 000 / 1, 000, 000 population 1st Place Newspaper Article (illegal alcohol) The Victoria County Record Any funding we receive in Saint John, stays in Saint John, to administer the program and pay tipsters. We know that the City has cut back on charitable contributions, but we feel that we are providing a valuable service to the citizens of the Saint John and Western District area. Please consider our request for funding. If further information is requested regarding our work do not hesitate to call me at 672- 4686 or fax 672 -4490. Yours sincerely, ..cJ �� � i3- ��t-uZ1 °•� Eleanor G. Hutton, Chairperson Corporate Fundraising AFMVED COMM 014 Cif: r; '3 OFMiE ` DEC 7 1998 CITY OF SAINT JO1Ht4 5 Office of the Mary L. Munford Common Clerk Common Clerk February 11, 1999 P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E21- 4L1 Mayor Raymond Murphy President Union of the Municipalities of New Brunswick 115 Allan -A -Dale Lane Quispamsis, NB E3E 1 H2 Dear Sir: At a meeting of the Common Council, held on the 1 st instant, the following resolution was adopted, namely:- ENW -K.- " RESOLVED that the memorandum from the Union of the Municipalities of New Brunswick inviting Council to join as per the submitted invoice, and providing information on issues on which it has managed to succeed for the betterment of New Brunswick municipalities -- be received and filed." Yours truly, Mary L. rkunford Common Clerk MLM:sc City of Saint John 00=6 Union of the Municipalities 115 Allan -A -Dale Lane of New Brunswick Rothesay, NB E2E 1 H2 r Union des Municipalites du Nouveau - Brunswick T - (506) 849 -5789 F - (506) 849 -5788 MEMORANDUM TO: Mayor & Council FROM: Mayor Raymond Murphy, President DATE: January 19, 1999 SUBJECT: 1999 UMNB Membership Dues As was stated in the November 12`h memo... this is NOT to presume that you are going to become a member of UMNB in 1999. It is for information purposes and an is invitation to join our organization, hence the attached invoice. The Union of Municipalities of New Brunswick is now entering its 5th year of operation and there have been many ups and downs which have taken place in the "Political Arena ". Along with our growing pains we have managed to succeed with I many issues for the betterment of New Brunswick municipalities. The following are but a few,... • We informed all municipalities of the cost savings they could receive on their telephone expenses, by going through Supply & Services. Those who joined have saved anywhere from several hundred to several thousands of dollars over the last couple of years. • We informed all municipalities of the extension to the Infrastructure Program, which allowed them a ionger period of time to use the funding they received. • We were able to have municipal representation added to the Board of Directors for the New Brunswick Geographic Information Corporation (NBGIC). Our representative is Bill Malonfant from Dieppe. • We have had representation on many provincial committees, which has given munlcl; P.sliti es a strong vrir:? or, iSsu s effectinft j'i-;o rrt• Semi° of Tr �"^ c e-a committees were/are: • Atlantic Housing Network • Highway signage Municipal Police Assistant Fund Advisory • Municipal Sector Labour; Management Decision- Makers • New Brunswick Municipal Employees Pension Plan • Public Library System Review • Solicitor General - Harassment Policy • Solicitor General - Policing Standards Review�� • Solicitor General - Police Act Review 13R3 ("Ln,yw • Review of the Municipalities Act • Review of the Unconditional Grant Formula JAN 211999 • Review of the Blasting Code CITY OF SAID JOHN Page 2 • We introduced New Brunswick municipalities to a national project called "Communities in Bloom ", which promotes community involvement. Several municipalities have entered this contest which has given them a cleaner and more beautiful municipality to show case to the rest of Canada. • We have been working with great difficulty trying to produce some good for all municipalities in the new "Unconditional Grant Formula ". We were the only municipal organization to sit on the Provincial Committee to Review the E & F Groups in the formula. Through our representatives determination several municipalities were moved to their correct grouping, according to the criteria set down by the province. We will continue to struggle with the province on this new formula until all of our members are satisfied. • VVe have kept our mernbc -xs informed aid up -to -date on issued municipalities through our quarterly newsletter, such as: • RCMP downloading • Amendments to the Municipalities Act • Infrastructure Program • Various conferences offered to municipalities • Municipal Rights -of -Way • Regional Development Commissions • Municipal Order of Government • Property Tax Treatment • Restructuring in Rural Areas • Open Web Steel Joist Problems • Legislative Amendments • We have helped our members with Federal issues through our position on the Board of Directors of the Federation of Canadian Municipalities. • We have acquired a grant through the Department of Intergovernmental and Aboriginal Affairs for language training, enabling our members to receive a 50% rebate on all language training for their employees and elected officials. • We are working with the Department of Transportation to allow our members to Ni.�:: :ate.: -h-ir, p7iJduct ' thro:,;gii DO T at a rate. • We are showing our members avenues they can use to address the Year 2000 compliance issue. • We have worked with the province in correcting the Community Planning Act on marshland filling. • We have worked through the province in opposing forced amalgamations. • We are working through the province to allow municipalities the right to prohibit the use of video gambling machines within their own boundaries. • We are working through the province to establish a ceiling on the amount a municipality can be sued on nuisance claims. • We worked with the Provincial and Federal Governments in having municipalities receive a rebate on their GST payments. • We helped to establish a stronger consultation process for municipalities, to be used by the province with the Recommendations to the Municipalities Act. Page 3 This list could go on at great length, but I believe you... get the picture. UMNB is working continuously for the betterment of New Brunswick municipalities and, in order to pursue greater avenues, we need your financial support. Should you wish that I, or a UMNB representative, attend a meeting, at your convenience, to discuss joining our organization please contact our Executive Director, Yvonne Gibb, at anytime. I look forward to hearing from you and wish you a very successful 1999. u Union of the aalitie� of 115 Allan- A -Daie Lane Lj New Brunswick k Rothesay, NB E2E 1H2 Union des Municipalit6a du Neuveau- Brunswick T - {506) 849 -5789 F - (506) 649 -5788 INVOICE 1 FACTURE 1999 MEMBERSHIP DUES 1 COTISATIONS DES MEMBRES To the 1 Au City of Saint John Tax base 1 Assiette d'imp6t $3,405,631,050 PLEASE REMIT TO; Yvonne Gibb, Executive Director U. M. N. B. 115 Allan -A -Dale Lane Quispamsis, New Brunswick E2E 1 H2 before March 31, 1999 01/19/99 Fee 1 Cotisation $ 7,450 VFUILLEZ RE-METTRE A- Yvonne Gibb, Directrice administrative U. M. N. B. 115 Allan -A -Dale Lane Quispamsis, New Brunswick E2E 1 H2 avant le 31 marche— 1999 r Office of the Mary L. Munford Common Clerk Common CIerk February 11, 1999 Mr. Walter Vincent Park Lane Construction 165 Manners Sutton Road Saint John, NB E2K 2E2 Dear Sir: PO, Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- City of Saint John " RESOLVED that the letter from Walter Vincent requesting, further to his request to Council on November 23, 1998, that Council consider allowing him the Housing Incentive Program grant based on the completed dwellings or extending the incentive grant he had requested previously on Lots 1 -2 -3 and Lot 8 on Woodward Avenue, Park Lane Estates; and asking that he be permitted to speak at this meeting and answer any questions pertaining to this request -- be referred to the City Manager for a report at which time Mr. Vincent could address Council." Yours truly, (�� k 6 Mary L. unford Common Clerk MLM:sc Cc: Terrence Totten City Manager (� :�?-7' i � �l �111 s- ,e /. '� ,yin � .� s�-�t ���✓ �s°�. (Aw owes, m4e 5. `07 ol C J JAN 211999 Cl"M,w OF tj!-- I I c0. Office of the Mary L. Munford Common Clerk Common Clerk February 11, 1999 Ms. Donna Mazerolle 46 Wright Street Saint John, NB E2K 3Z2 Dear Madam: F.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- City of Saint John " RESOLVED that the letters from (a) Donna Mazerolle, (b) Darlene Richard, and (c) Patsy Johnston concerning the River Valley Ground Search & Rescue Team, further to Council's consideration on January 18, 1999, of a letter from the Team -- be referred to the City's Emergency Measures Committee and request a response within two weeks." Yours truly, �1 Mary L. unfor Common Clerk MLM:sc =1110 � xy E' Donna Mazerolle 46 Wright Street, Saint John, NB E2K 3Z2 January 22, 1999 Honorable Mayor and Councilors: I was shocked on January 19, 1999 after hearing the news and the comment from The River Valley Search & Rescue that the City of Saint John has never provided financial support for this organization. Before April 2, 1998, 1 would not have paid much attention to this type of news but on that, day, my sister, Shirley Sutton, went missing. Without Laura, Gordon, and all of the volunteers from The River Valley Search & Rescue I do not know if my family would have survived the ordeal. The River Valley Search & Rescue along with the City of Saint John Police force and many other volunteers searched Friday evening, all day Saturday, and also all day Sunday (Shirley went missing on Thursday morning). Although we were not successful in locating Shirley that weekend, we are forever grateful for the services provided. You cannot imagine what it was like looking out my kitchen window wondering if she was in the wooded area there. They provided us with the peace of mind in knowing that everything that was humanly possible and within their limited resources was done. My sister was found six weeks after her disappearance approximately one kilometer from her home and 112 a kilometer from the edge of our initial search location. We received a possible sighting late Saturday afternoon, and Sunday's search was focused on a large wooded area near my other sister's home. One small area was overlooked; Shirley was found there. The River Valley Search & Rescue is a volunteer organization. These individuals received nothing more than hugs and thanks from my family for all the work, not to mention the emotional support they provided us. I'm sure they could find a much more pleasant way to spend their time than working night and day searching for someone. The emotional and physical strain they endure is incomprehensible. I would like all of you to close your eyes and try to imagine someone you love have gone missing and there is no one out there to help you; I know that feeling. The River Valley Search & Rescue was the help we needed. The Saint John City Police were great, but we still need to have officers on the streets. Even if every officer was involved, we would never have covered the territory that The River Valley Search & Rescue and volunteers covered. IGNORANCE: LACK OF EDUCATION I have also been guilty of ignorance on many things, and before April 2, 1998, 1 was completely ignorant with regards to The River Valley Search & Rescue; I wish to educate you on the services and support they provide. This group is made up of 50 individual volunteers, of these 50, 10 make up the core nucleus of the group. These 50 people not only provide search and rescue services, but also educational seminars to youth groups and schools on how to survive in the wilderness, they helped in the clean up effort after last year's ice storm, the flood in Browns Flats and Welsford, and the plane crash off the coast of Nova Scotia. This group has an operating budget of approximately $ 10,000 per year. Not because they do not need five or ten times that amount, but because this group of dedicated individuals also do there own fundraising. Who pays for the food and accommodations for these people? Do they actually have accommodations, or sleep in tents? Who will replace the 21- year -old vehicle? To date they do their own fundraising, and I'm sure they pay expenses out of their own pockets, not to mention vacation days lost and days without pay. All of this for a complete stranger. This group provides an incredible service with aging equipment and no resources; they do it only from the goodness in their hearts. Mow can you say no? I not only wanted to inform you, but also corporations, foundations, organizations, and individuals of the services provided by these people, and to ask all of you to provide whatever support you can. I pray that no one ever has to endure the ordeal my family survived, but if so, I also pray that there is a River Valley Search & Rescue to cry with when your love one is found (happy or sad), but also when not found. am forwarding this letter to the Evening Times Globe. I would appreciate the opportunity to read this letter in person to Common Council to convey my personal experience and passion on this matter. Yours truly,., Donna Mazerolle !�itV 251999 M" �Irx 3) Lo Office of the Mary L. Mnnford Common Clerk Common Clerk February 11, 1999 Ms. Darlene Richard 340 Milford Road Saint John, NB E2M 4R7 Dear Madam: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E21. 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely : - City of Saint John " RESOLVED that the letters from (a) Donna Mazerolle, (b) Darlene Richard, and (c) Patsy Johnston concerning the River Valley Ground Search & Rescue Team, further to Council's consideration on January 18, 1999, of a letter from the Team -- be referred to the City's Emergency Measures Committee and request a response within two weeks." Yours truly, A0�6dV�6 - Mary lu�n�ford Common Clerk MLM:sc i r' /a o 'C', / �--SIVA IX-� Z� C7 I Jl-z, �&4 V4, le C�9 /4 47 L2e a., - �Q Z4© cc� le �C!9 77/0 7,L 400A -&g— JAN 251999 �) �c ) office of the Mary L. Munford Common Clerk Common Clerk February 11, 1999 Mrs. Patsy Johnston 75 Aberdeen Avenue Saint John, NB E2P 1 E6 Dear Madam: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada E2L 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- 1 S City of Saint John " RESOLVED that the letters from (a) Donna Mazerolle, (b) Darlene Richard, and (c) Patsy Johnston concerning the River Valley Ground Search & Rescue Team, further to Council's consideration on January 18, 1999, of a letter from the Team -- be referred to the City's Emergency Measures Committee and request a response within two weeks." Yours truly, Mary L. unfard Common Clerk MLM:sc �c ✓{..� / /f / � X13 _�/ � � 4' � f/l� �" ��3 (�2iC a.O�.•�Q'' �(.- 4 %Yl- -d ;3 .':rt.•� f. :i�c,...' ...t i�� f° /tom � � 'G'" r1t -x.t,c 4, u�1:�tU�t. �,r,*�l -C� C?1.�?.�,.'� � �•� ,!1 /��[� �.��.. •-� irra;,t ��►�. Gc., its- ,..4,C,.� f.Altrkt> C.�.��L� ..r+- '- �t-- *��-r:" } ��� .� `� "� � � 4-E• t.. %_� f� ...��c.�a tom':- � ..�'E -� - tn�.,.,�9 - ,�- c��/'��N'� �� .` r��f�' �ilA � /- /�.'9JY.i JV7 �t..' 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I IJ�I ".� ��.p - [� d �2 Arr�/ •L • �^'7. /� �`'' -/�,. �L . .ALA � �v .�f't... � GC�.i��/�� Jl �lc?�1 d-t!��ri6..i.= •1'Y�.�is � �Iti.�>c� /vlJ�.u••� GG ..�-- '�T.it -'�`(j .Gi��� -(� f1vC' i.� ' .,1�L1:t�.✓ .•(,�G'� -G -� y C,�i /f`l'€Xt:/r �'-�F"f!•(� i � �U1.'/' ��.��:.F'Q r_Y r .� -1, 0 d" r L 6t-rtj.,1 tkt 4talcl.-i# 1-11ra 11441- 14= Plte A) &C- A- -,,a. e. op. & -kyun() - a ut-,Aw- V JAN X51999 I Office of the Mary L. Munford Common Clerk Common Clerk February 11, 1999 Mr_ Dennis R. Knibb President The New Brunswick Historical Society 120 Union Street Saint John, NB E21- 1A3 Dear Sir: P.O. Box 1971 506 658 -2862 Saint John New Brunswick Canada EM. 4L1 At a meeting of the Common Council, held on the 1st instant, the following resolution was adopted, namely:- City of Saint John " RESOLVED that the letter from The New Brunswick Historical Society advising of its concern that the historic bell, rung to summon City workers to their daily tasks, is missing from its prominent location at Market Slip, and requesting that it be restored to a position of public prominence at Market Slip so that it may be used for City celebrations and as an historic curiosity for tourists -- be referred to the City Manager." Yours truly, Mary L. unford Common Clerk MLM:sc Cc: Terrence Totten City Manager T4z Nrlu Prunsfuirk Pistairal �$vriptg FOUNDED 1874 120 UNION STREET, SAINT JOHN, NEW BRUNSWICK E2L 1A3 January 29, 1999 Mayor Shirley McAlary and Members of the Common Council The City of Saint John THE LABOUR. BELL -CITY OF SAINT JOHN Your Worship and Members of Common Council: At a monthly meeting of the New Brunswick Historical Society last Tuesday evening, 26 January, concern was expressed by members that the magnificent historic bell, rung to summon City workers to their daily tasks, is missing from it prominent location at Market Slip. Your Worship will recall that is has recently, on Loyalist Day, 18 May, and Canada Day, 1 July, been used as public celebration, by striking it with a wooden mallet_ It appears to be have been removed to make way for a commercial operation during 1998 The N.B. Historical Society respectfully requests that it be restored to a position of public prominence at Market Slip so that it may be used for City celebrations and as an historic curiosity for tourists. With historic salutations to our City Fathers (and Mothers). Sincerely, I,,.Gn.r.va R_ V", x, Dennis R, Knibb President City Hall 15 Market Square � Y ti 4 COMMITTEE OF THE WHOLE January 21, 1999 Her Worship Mayor Shirley McAlary and Members of Common Council Your Worship and Councillors: P.O. box 1971 506 558 -2800 Saint Join New Brunswick Canada E2L 411 �ii? City of Saint John Attached is an announcement for Hospice of Saint John's Valentine's Dance & Silent Auction on February 13th, and in consideration of which we might wish to purchase a table for the Mayor and Council. R�spCtI--,,, bm itted, ®erek Chase, Deputy Mayor DC /jaf HOSPICE OF SAM JOHN INC- H 6 Coburg Street '!A Saint John, NIL E2L3K1 _ Tel: 632 -5593 Fax: 632 -5592 RE: 14 Hospice Valentine's Dance & Silent Auction Valentines - it comes but once a year. It is so much more than just a day to celebrate our good fortune to love ... and be loved. Participate in the true spirit of Valentine's by showing love and kindness to all even those you do not know_ But what better wa y to participate than through an organization who demonstrates love and kindness to those in need, every day of the year. Hospice provides the most difficult love — to those people who are terminally ill and their families. Hospice invites you to their Valentine's Dance and Silent Auction, to be held at the Delta Brunswick Hotel, on Saturday, February 13, 1999. A special evening is ensured with Donnie and the Monarchs on hand to keep everyone dancing, and Carolyn Ryan and Paul Castle as the evening s hosts. Early viewing of the Silent Auction begins at 8:00 p-m_ and the dancing will begin at 9:30 P.M. Our evening is perfect for friends, family, co- workers and business associates. Let us do the planning. Single tickets are $25 each. We also offer the following options: Reserve a Table: for 8: $200 for 10: $250 a lax receipt will be issued for 50% of your ar-kets Corporate Sponsor sponsorship: $100 2 free tickets a lax receipt will be issued for 75% of your sponsorship Silent .Auction Donation over $100 value We would be pleased to offer you a tax receipt for 100 %of your donation " value, OR, a tax receipt for 75 %ofthe value and 2 complimentary tickets It would be our pleasure to have you attend this year's event. Please contact Marilyn Craft at (506) 652 -1813 or Beth Rose at (506) 849 -2562 for more information. On behalf of the board, yours truly, Sue Brown Marilyn Craft Beth Rose AUNTEDWAYAGENCY ]�1