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2011-11-21_Agenda Packet--Dossier de l'ordre du jour4 City of Saint John Common Council Meeting Monday, November 21, 2011 Committee of the Whole Si vous auriez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau de la grefflere communale au 658 -2862 1. Call to Order 4:30 p.m. 8th Floor Boardroom City Hall 1.0 Approval of Minutes 1.1 Employment Matter 10.2(4)(b,j) 1.2 Employment Matter 10.2(4)(b,j) 1.3 Agreement 10.2(4)(c) 1.4 Employment Matter 10.2(4)(b,j) Regular Meeting 1. Call to Order — Prayer 5:30 Council Chamber 2. Approval of Minutes 2.1 Minutes of October 24, 2011 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Romeo & Juliette Park Committee Re: Proposed "Private David Greenslade Peace Park" (Recommendation: Approve Request) 5.2 Revised Proposal for Phase Two of the CGAC Roof Project (Recommendation: Refer to 2012 Budget Deliberations) 5.3 Record of Motions (Recommendation Receive for Information) 5.4 Research Agreement, Dalhousie University - City of Saint John (Recommendation in Report) 5.5 514807 NB Inc - City Market (Recommendation in Report) 5.6 Brentwood Crescent Storm Sewer Project Woodward Avenue (Recommendation in Report) 5.7 Proposed Public Hearing Date 265 Hawthorne Avenue Extension (Recommendation in Report) 5.8 Contract 2010 -16: Westmorland Road (Westmorland Mall to Kervin Road) Roadway Reconstruction (Recommendation: Receive for Information) S 5.9 Contract 2009 -16: Market Place - Water Main, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction (Recommendation: Receive for Information) 5.10 New Brunswick Dental Society Letter Regarding Elimination of Fluoride from the City Drinking Water (Recommendation: Refer to City Manager and City Engineer) 5.11 Kirkland Request to Present Re: Funding Cuts to the Saint John Transit Commission & Petition [Petition with 790 Signatures Received by Clerk's Office] (Recommendation: Refer to Transit Commission) 6. Members Comments 7. Proclamation 7.1 Children's Rights Awareness Week 8. Delegations / Presentations 8.1 Presentation of 2011 Citizen Survey Results 9. Public Hearings 7:00 p.m. 9.1(a)Proposed Zoning By -Law Amendment 876 -880 Manawagonish Rd 9.1(b) Planning Advisory Committee Report Recommending Rezoning 9.1(c) Letter of Opposition 9.2(a) Proposed Zoning By -Law Amendment 125 Gault Rd 9.2(b) Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions 9.2(c) Letters of Opposition 9.2(d) Letter of Support 9.3(a) Proposed Zoning By -Law Amendment 1515 Loch Lomond Rd 9.3(b) Planning Advisory Committee Report Recommending Application be Denied 9.3(c) Letters of Opposition 9.4(a) Proposed Section 39 Amendment - 141 Chesley Dr 9.4(b) Planning Advisory Committee Report Recommending Section 39 Amendment 10. Consideration of By -laws 10.1(a) Report to Common Council Re: 192 -194 St. James Street West Rezoning Application 10.1(b) Third Reading - Proposed Zoning By -Law Amendment 192 -194 St. James Street West 10.1(c) Section 39 Conditions 11. Submissions by Council Members 11.0 Fairville Blvd Corridor Enhancement Plan (Councillor McGuire)(Tabled on November 7, 2011) 11.1 Coast Guard Property Opportunity (Councillor McGuire) 11.2 Provincial Assessment Results Morna Heights School (Councillor McGuire) 11.3 Contribution to Traffic Light Infrastructure (Councillor Norton) 11.4 Public Transit (Councillor Norton) 11.5 Saint John Theatre Company (Councillor Norton) 11.6 Josselyn Road (Councillor Norton) 11.7 Symphony New Brunswick (Councillor Norton) 12. Business Matters — Municipal Officers 12.1 City Manager: Tender for Garbage Packer(s) 12.2 City Manager: Demolition of a Structurally Unsound Building at 2298 Loch Lomond Rd (PID 55164826) 12.3 City Manager: 2010 - 2011 Winter Management Plan Review and Update 12.4 City Manager: Winter Street Parking Restrictions 12.5 City Manager: Rothesay Avenue Sanitary Lift Station - Replacement of Sluice Gate, Chamber and Forcemain 12.6 City Manager: Safe, Clean Drinking Water - Progress Report 4 12.7 Commissioner of Finance: Safe, Clean Drinking Water Affordability Analysis 13. Committee Reports 13.1(a) Uptown Saint John - 2012 Budget 13.1(b) Minutes - Nov 17, 2011 Uptown Saint John Membership Meeting 13.2 Planning Advisory Committee: Subdivision - 515 -519 Westmorland Rd 13.3 Planning Advisory Committee: Cash -In -Lieu Land for Public Purposes 33 Crowley Rd 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment 0 The City of Saint John Seance du conseil communal Le lundi 21 novembre 2011 Comite plenier Si vous auriez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale an 658 -2862 1.Ouverture de la seance 16 h 30 — Salle de conference, 8e etage, h6tel de ville 1.0 Approbation du proces- verbal 1.1 Question relative a 1'emploi — alineas 10.2(4)b) et j) 1.2 Question relative a 1'emploi — alineas 10.2(4)b), j) 1.3 Convention — alinea 10.2(4)c) 1.4 Question relative a 1'emploi — alineas 10.2(4)b), j) Seance ordinaire 1.Ouverture de la seance, suivie de la priere 17 h 30 Salle du conseil 2. Approbation du proces- verbal 2.1 Proces- verbal de la seance tenue le 24 octobre 2011 3. Adoption de Pordre du jour 4. Divulgations de conflits d'interUs 5. Questions soumises i Papprobation du conseil 5.1 Comite du parc Romeo & Juliet au sujet du projet relatif au o Parc de la Paix prive David Greenslade » (recommandation : approuver la demande) 5.2 Proposition modifiee relativement a la phase deux du projet concernant le toit du CAJC (recommandation : renvoyer aux deliberations budgetaires de 2012) 5.3 Liste des motions (recommandation : accepter a titre informatif) 5.4 Convention de recherche entre l'Universite Dalhousie et The City of Saint John (recommandation figurant au rapport) 5.5 514807 N. B. Inc. — Marche municipal (recommandation figurant au rapport) 5.6 Croissant Brentwood — Projet d'egout pluvial sur 1'avenue Woodward (recommandation figurant au rapport) 5.7 Date proposee pour les audiences publiques visant le 265, prolongement de 1'avenue Hawthorne (recommandation figurant au rapport) 5.8 Contrat ri 2010-16: Refection du chemin Westmorland, du centre commercial Westmorland au chemin Kervin (recommandation : accepter a titre informatif) 5.9 Contrat no 2009 -16 : Place Market — Installation de la conduite d'eau principale, des 6gouts sanitaires et des 6gouts pluviaux et travaux de r6fection de la rue (recommandation : accepter a titre informatif) 5.10 Lettre de la Soci6t6 dentaire du Nouveau - Brunswick au sujet de 1'61imination du fluorure de 1eau potable de la ville (recommandation : transmettre au directeur g6n6ral et a l'ing6nieur municipal) 5.11 Demande de Kirkland visant a se pr6senter devant le conseil au sujet de la r6duction du financement de la Commission des transports de Saint John et de la p6tition (p6tition comprenant 790 signatures et revue par le bureau de la greffiere communale) (recommandation: transmettre a la Commission des transports) 6. Commentaires pr6sent6s par les membres 7. Proclamation 7.1 Semaine de sensibilisation aux droits de 1'enfant 8. D616gations et pr6sentations 8.1 Pr6sentation des r6sultats du sondage 2011 men6 aupres des citoyens 9. Audiences publiques 19h 9.1a) Projet de modification de 1'Arret6 de zonage visant les 876 -880, chemin Manawagonish 9. lb) Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage 9.1c) Lettre d'opposition 9.2a) Projet de modification de 1'Arret& de zonage visant le 125, chemin Gault 9.2b) Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage conform6ment aux conditions impos6es par Particle 39 9.2c) Lettres d'opposition 9.2d) Lettre d'appui 9.3a) Projet de modification de 1'Arret6 de zonage visant le 1515, chemin Loch Lomond 9.3b) Rapport du Comit6 consultatif d'urbanisme recommandant le rejet de la demande 9.3c) Lettres d'opposition 9.4a) Modification propos6e aux conditions impos6es en vertu de Particle 39 relativement au 141, promenade Chesley 9.4b) Rapport du Comit6 consultatif d'urbanisme recommandant la modification de Particle 39 10. Etude des arrWs municipaux 10.1a) Rapport transmis au Conseil communal au sujet de la demande de rezonage visant les 192 -194, rue St. James Ouest 10. lb) Troisieme lecture du projet de modification de 1'Arret6 de zonage visant les 192 -194, rue St James Ouest 10.1c) Conditions impos6es par Particle 39 11. Interventions des membres du conseil 11.0 Plan d'am6lioration du couloir du boulevard Fairville (conseiller McGuire) (point report6 lors de la r6union du 7 novembre 2011) 11.1 Occasion li6e a 1'acquisition d'une propriW aupres de la Garde c6tiere (conseiller McGuire) 11.2 R6sultats de 1'6valuation provinciale de 1'Ecole Morna Heights (conseiller McGuire) 11.3 Contribution au r6seau des feux de circulation (conseiller Norton) 11.4 Transport en commun (conseiller Norton) 11.5 Compagnie th6atrale de Saint John (conseiller Norton) 11.6 Chemin Josselyn (conseiller Norton) 11.7 Symphonie Nouveau - Brunswick (conseiller Norton) 12. Affaires municipales &oqukes par les fonctionnaires municipaux 12.1 Directeur g6n&ral : Soumission relative aux camions d'ordures 12.2 Directeur g6n6ral : D6molition d'un batiment peu solide situ6 au 2298, chemin Loch Lomond (NID 55164826) 12.3 Directeur g6n6ral : Examen et mise a jour du Plan de gestion hivernal 2010- 2011 12.4 Directeur g6n6ral : Restrictions relatives au stationnement sur rue en hiver 12.5 Directeur g6n6ral : Station de relevement de 1'avenue Rothesay — Remplacement des vannes registres, de la chambre des vannes et de la conduite de refoulement 12.6 Directeur g6n6ral : Salubrit6 et propret6 de 1'eau potable — Rapport de progres ri 4 12.7 Commissaire aux finances : Analyse de 1'abordabilit6 de 1'eau potable propre et salubre 13. Rapports d6pos6s par les comit6s 13.1a) Pr6sentation du budget 2012 relatif a Uptown Saint John 13. lb) Proces- verbal — Assembl &e des membres d'Uptown Saint John du 17 novembre 2011 13.2 Comit6 consultatif d'urbanisme : Lotissement aux 515 -519, chemin Westmorland 13.3 Comit6 consultatif d'urbanisme : Compensation pour un terrain utilis& a des fns publiques situ& au 33, chemin Crowley 14. Etude des sujets &art6s des questions soumises a Papprobation du conseil 15. Correspondance g6n6rale 16. Levee de la s6ance 96 -455 COMMON COUNCIL / CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — OCTOBER 24, 2011 — 6:45 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Higgins, McGuire, Norton, Snook, Sullivan, and Titus - and - P. Groody, Commissioner of Municipal Operations /Acting City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; K. Forrest, Commissioner of Planning and Development; W. Edwards, Commissioner of Buildings and Inspection Services; C. Thompson, Police Inspector; K. Clifford, Acting Fire Chief; E. Gormley, Common Clerk and K. Tibbits, Administrative Assistant. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN A L'HOTEL DE VILLE, LE 24 OCTOBRE 2011 A 18 H 45 Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, McGuire, Norton, Snook, Sullivan, Titus et la conseillere Higgins -et - P. Groody, commissaire aux Operations municipales /directeur general par interim; J. Nugent, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; K. Forrest, commissaire au service Urbanisme et developpement; W. Edwards, commissaire aux Services d'inspection et des batiments; C. Thompson, inspecteur de police; K. Clifford, chef du service d'incendie par interim; E. Gormley, greffiere communale et K. Tibbits, adjointe administrative. 1. Call To Order — Prayer Mayor Court called the meeting to order and Reverend Ron Nylon of Main Street Baptist Church offered the opening prayer. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court. Le reverend Ron Nylon, pasteur de 1'Eglise baptiste sur la rue Main, recite la priere d'ouverture. 2. Approval of Minutes 2.1 Minutes of September 26, 2011 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on September 26t', 2011, be approved. Question being taken, the motion was carried. 2. Approbation du proces- verbal 2.1 Proces- verbal de la seance tenue le 26 septembre 2011 Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le proces- verbal de la seance du conseil communal tenue le 26 septembre 2011 soit approuve. A I'issue du vote, la proposition est adoptee. 7 96 -456 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 2.2 Minutes of September 28, 2011 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on September 28th, 2011, be approved. Question being taken, the motion was carried. 2.2 Proces- verbal de la seance tenue le 28 septembre 2011 Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le proces- verbal de la seance du conseil communal tenue le 28 septembre 2011 soit approuve. A Tissue du vote, la proposition est adoptee. 2.3 Minutes of October 3, 2011 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on October 3rd, 2011, be approved. Question being taken, the motion was carried. 2.3 Proces- verbal de la seance tenue le 3 octobre 2011 Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le proces- verbal de la seance du conseil communal tenue le 3 octobre 2011 soit approuve. A ('issue du vote, la proposition est adoptee. 3. Approval of Agenda On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the agenda of this meeting be approved. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'ordre du jour de la presente seance soit adopte. A ('issue du vote, la proposition est adoptee. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 RESOLVED that Common Council direct staff to prepare a submission to host the 2014 meeting of the Federation of Canadian Municipalities (FCM) Board of Directors. 5.2 That the letter from David Bentley regarding an accessible taxi service be referred to the Taxicab Advisory Committee. 96 -457 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 5.3 That as recommended by the City Manager in the submitted report M &C 2011- 271: Proposed Public Hearing Date 125 Gault Road, 141 Chesley Drive and 876 -880 Manawagonish Road and 1515 Loch Lomond Road that: Common Council is of the opinion that there is valid new evidence or change in conditions to warrant consideration of an application from Genivar (for 654101 N.B. Limited) to rezone property located at 1515 Loch Lomond Road from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential pursuant to Section 910(3)(d) of the Zoning By -law. 2. Common Council schedule the public hearings for the rezoning and Section 39 amendment applications of Hughes Surveys & Consultants Inc. (125 Gault Road), City of Saint John (141 Chesley Drive), Dwight Cummings (876 -880 Manawagonish Road) and Genivar (for 654101 N.B. Limited) (1515 Loch Lomond Road) for Monday, November 21, 2011 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for report and recommendation. 5.4 That as recommended by the City Manager in the submitted report M &C 2011- 239: 2005 -2009 Gas Tax Funding (GTF) Agreement- Program Adjustments, the submitted documentation entitled City of Saint John Amended Five -Year Capital Investment Plan Respecting the GTF Agreement (2005 -2009) be adopted, and that the updated listing of specific projects under the General Fund and the Water & Sewerage Utility Fund totaling $17,679,787.43 for the years 2006 to 2012 of which $14,194,908 in funding is being provided under the Gas Tax Fund be approved. 5.5 That as recommended by the City Manager the submitted report M &C 2011 -274: Main Street Bike Lane Closure be received for information. 5.6 That as recommended by the City Manager in the submitted report M &C 2011- 276: Contract 2011 -18: Prince William Street (Civic #221 to Civic # 270) Street Reconstruction that Common Council authorize Purchasing and Materials Management to issue a Purchase Order to Saint John Energy in the amount of $110,778.76 to proceed with the work as outlined in the submitted report. 5.7 Refer to Item 14.1 5.8 That as recommended by the City Manager in the submitted report David & Abraham Inc.: Hilyard Street, Saint John, N.B. that the Agreement of Purchase and Sale between David & Abraham Inc. and the City of Saint John be amended to provide for a Closing Date of "on or before November 30, 2011" with the remainder of the said agreement to remain in full force and effect. 5.9 That the letter from MADD Saint John & Area Chapter be referred to the City Manager. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.7 which has been identified for debate, be adopted. Question being taken, the motion was carried. 5. Questions soumises a I'approbation du conseil 5.1 RESOLU que le conseil communal charge le personnel de preparer une soumission en vue d'accueillir la reunion du Conseil d'administration de la Federation canadienne des municipalites (FCM) en 2014. 5.2 Que la lettre de David Bentley portant sur service de taxis accessible soit transmise au Comite consultatif sur les taxis. 5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -271 : Date proposee pour la tenue dune audience publique visant le 125, chemin Gault, le 141, promenade Chesley, les 876 -880, chemin Manawagonish et le 1515, chemin Loch Lomond que : 9 96 -458 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011 /LE 24 OCTOBRE 2011 le conseil communal est d'avis qu'il existe une nouvelle preuve valide ou un changement de situation justifiant 1'examen d'une demande de Genivar (au nom de 654101 N.B. Ltd.) visant a rezoner la propri6t6 situ6e au 1515, chemin Loch Lomond pour faire passer la classification s'y rapportant de zone r6sidentielle de banlieue — habitations unifamiliales et bifamiliales « RS -2 » a zone r6sidentielle — habitations unifamiliales et bifamiliales « R -2 », conform6ment a I'alin6a 910(3)d)de I'Arret6 de zonage; 2. le conseil communal fixe des audiences publiques pour entendre les demandes de rezonage et de modification en vertu de I'article 39 soumises par Hughes Surveys & Consultants Inc. (125, chemin Gault), The City of Saint John (141, promenade Chesley), Dwight Cummings (876 -880, chemin Manawagonish) et Genivar (au nom de 654101 N.B. Ltd.) (1515, Loch Lomond Road) au lundi 21 novembre 2011, a 19 h, dans la salle du conseil, et qu'il transmette les demandes au Comit6 consultatif d'urbanisme aux fins de rapport et de recommandation. 5.4 Que, comme le recommande le directeur gdn6ral dans le rapport soumis intitul6 M/C 2011 -239: Ajustements du programme de /'entente relative au fonds de la taxe f6d6rale sur /'essence 2005 -2009, la documentation soumise intitul6e R6gime d'investissement r6vis6 a 6ch6ance de cinq ans en vertu de 1'entente sur le transfert des revenus provenant de la taxe sur 1'essence de The City of Saint John (2005 -2009) soit approuv6e, et que la liste a jour de projets pr6cis dans le cadre du fonds d'administration et du r6seau d'aqueduc et d'6gouts repr6sentant un total de 17 679 787,43 $ pour 2006 a 2012, dont 14 194 908 $ sont fournis dans le cadre de la taxe sur 1'essence, soit approuv6e. 5.5 Que, comme le recommande le directeur g6n6ral, le rapport soumis intitul6 M/C 2011 -274 : Fermeture de la voie cyclable de la rue Main, soit accept6 a titre informatif. 5.6 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 M/C 2011 -276: Contrat n° 2011-18: Travaux de refection de la rue Prince William (du num6ro municipal 221 au numero municipal 270), le conseil communal autorise le service d'achats et de gestion du materiel a 6mettre un bon de commande de 110 778,76 $ a 1'ordre de Saint John Energy pour commencer les travaux tels qu'ils sont d6finis dans /e rapport soumis. 5.7 Voir le point 14.1. 5.8 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 David & Abraham Inc. — Rue Hilyard, a Saint John (Nouveau - Brunswick), la convention d'achat -vente conclue entre David & Abraham Inc. et The City of Saint John soit modifi6e afin que la date de cl6ture soit fix6e « au plus tard le 30 novembre 2011 », le reste de ladite convention demeurant en vigueur. 5.9 Que la lettre de la section de la r6gion de Saint John de MADD Canada soit transmise au directeur g6n6ral. Proposition du conseiller Titus Appuy6e par le conseiller McGuire RESOLU que la recommandation formul6e relativement a chacune des questions soumises a I'approbation du conseil, a 1'exclusion du point 5.7, qui a 6t6 s6lectionn6 aux fins de discussion, soit adopt6e. A I'issue du vote, la proposition est adopt6e. 7. Proclamation 7. Proclamation 8. Delegations /Presentations 8. Delegations et presentations 10 96 -459 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 9. Public Hearings 7:00 P.M. 9.1 Proposed Zoning ByLaw Amendment — Standards for Unserviced Lots (2 "d Reading) The Common Clerk advised that the necessary advertising was completed with regard to amending the zoning bylaw regarding standards for unserviced lots with no objections or letters of support received. The Mayor called for members of the public to speak against the rezoning with no one presenting. The Mayor called for members of the public to speak in favor of the rezoning with no one presenting. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending the zoning bylaw regarding standards for unserviced lots, described as follows, be read a second time. 1. Repealing Section 110(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 2. Repealing Section 110(3)(b) and substituting the following: "Minimum lot width 59 metres" 3. Repealing Section 111(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 4. Repealing Section 111(3)(b) and substituting the following: "Minimum lot width 59 metres" 5. Repealing Section 120(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 6. Repealing Section 120(2)(b)(i) and substituting the following: "Minimum lot width 59 metres" 7. Repealing Section 121(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 8. Repealing Section 121(2)(b)(i) and substituting the following: "Minimum lot width 59 square metres" 9. Repealing Section 730(2)(a) and substituting the following: "Minimum lot area 5,350 square metres" 10. Repealing Section 730(2)(b) and substituting the following: "Minimum lot width 59 metres" 11. Amending Section 140(2)(a) by replacing "5,000 square metres" with "5,350 square metres" 12. Repealing Section 820(1) and substituting the following: "(1) Existing Undersized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: a. A lot approved pursuant to the Subdivision By -law and included in a filed subdivision plan; or b. (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and 11 96 -460 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -182, A Law to Amend the Zoning By -Law of The City of Saint John ", amending the zoning bylaw regarding standards for unserviced lots, described as follows, be read. 1. Repealing Section 110(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 2. Repealing Section 110(3)(b) and substituting the following: "Minimum lot width 59 metres" 3. Repealing Section 111(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 4. Repealing Section 111(3)(b) and substituting the following: "Minimum lot width 59 metres" 5. Repealing Section 120(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 6. Repealing Section 120(2)(b)(i) and substituting the following: "Minimum lot width 59 metres" 7. Repealing Section 121(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 8. Repealing Section 121(2)(b)(i) and substituting the following: "Minimum lot width 59 square metres" 9. Repealing Section 730(2)(a) and substituting the following: "Minimum lot area 5,350 square metres" 10. Repealing Section 730(2)(b) and substituting the following: "Minimum lot width 59 metres" 11. Amending Section 140(2)(a) by replacing "5,000 square metres" with "5,350 square metres" 12. Repealing Section 820(1) and substituting the following: "(1) Existing Undersized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: a. A lot approved pursuant to the Subdivision By -law and included in a filed subdivision plan; or b. (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." Question being taken, the motion was carried. 12 96 -461 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 The by -law entitled, "By -Law Number C.P. 110 -182, A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -182, A Law to Amend the Zoning By -Law of The City of Saint John ", amending the zoning bylaw regarding standards for unserviced lots, described as follows, be read a third time, enacted, and the Corporate Common Seal affixed thereto. 1. Repealing Section 110(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 2. Repealing Section 110(3)(b) and substituting the following: "Minimum lot width 59 metres" 3. Repealing Section 111(3)(a) and substituting the following: "Minimum lot area 5,350 square metres" 4. Repealing Section 111(3)(b) and substituting the following: "Minimum lot width 59 metres" 5. Repealing Section 120(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 6. Repealing Section 120(2)(b)(i) and substituting the following: "Minimum lot width 59 metres" 7. Repealing Section 121(2)(a)(i) and substituting the following: "Minimum lot area 5,350 square metres" 8. Repealing Section 121(2)(b)(i) and substituting the following: "Minimum lot width 59 square metres" 9. Repealing Section 730(2)(a) and substituting the following: "Minimum lot area 5,350 square metres" 10. Repealing Section 730(2)(b) and substituting the following: "Minimum lot width 59 metres" 11. Amending Section 140(2)(a) by replacing "5,000 square metres" with "5,350 square metres" 12. Repealing Section 820(1) and substituting the following: "(1) Existing Undersized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: a. A lot approved pursuant to the Subdivision By -law and included in a filed subdivision plan; or b. (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -182, A Law to Amend the Zoning By -Law of The City of Saint John ". 13 96 -462 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 9. Audiences publiques a 19 h 9.1 Projet de modification de I'Arrete de zonage — Normes visant les lots non desservis (seconde lecture) Le greffier communal adjoint indique que les avis requis ont ete publies en ce qui concerne la modification de I'Arrete de zonage au sujet des normes pour les lots non amenages, et qu'aucune lettre d'opposition ou d'appui n'a ete regue a cet egard. Le maire invite le public a venir exprimer son opposition au projet de rezonage, mais personne ne prend la parole. Le maire invite le public a se prononcer en faveur du rezonage, mais personne ne prend la parole. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'Arrete de zonage au sujet des normes visant les lots non amenages, decrit comme suit, fasse ('objet d'une deuxieme lecture. 1. abrogeant 1'alinea 110(3)a) et en le remplagant par ('alinea suivant o lot d'une superficie minimale de 5 350 metres carres »; 2. abrogeant ('alinea 110(3)b) et en le remplagant par ('alinea suivant o lot d'une largeur minimale de 59 metres »; 3. abrogeant ('alinea 111(3)a) et en le remplagant par ('alinea suivant lot d'une superficie minimale de 5 350 metres carres »; 4. abrogeant ('alinea 111(3)b) et en le remplacant par ('alinea suivant lot d'une largeur minimale de 59 metres »; 5. abrogeant le sous - alinea 120(2)a)(i) et en le remplagant par le sous - alinea suivant : « lot d'une superficie minimale de 5 350 metres carres »; 6. abrogeant le sous - alinea 120(2)b)(i) et en le remplagant par le sous - alinea suivant : o lot d'une largeur minimale de 59 metres »; 7. abrogeant le sous - alinea 121(2)a)(i) et en le remplagant par le sous - alinea suivant : o lot d'une superficie minimale de 5 350 metres carres »; 8. abrogeant le sous - alinea 121(2)b)(i) et en le remplagant par le sous - alinea suivant : lot d'une largeur minimale de 59 metres carres »; 9. abrogeant I'alinea 730(2)a) et en le remplacant par ('alinea suivant o lot d'une superficie minimale de 5 350 metres carres »; 10. abrogeant ('alinea 730(2)b) et en le remplagant par ('alinea suivant o lot d'une largeur minimale de 59 metres »; 11. modifiant ('alinea 140(2)a) en remplagant « 5 000 metres carres » par « 5 350 metres carres »; 12. abrogeant le paragraphe 820(1) et en le rempla� ant par le paragraphe suivant «(1) Lots sous- dimensionnes existants Nonobstant toute exigence du present arrete portant sur la superficie, la longueur et la largeur minimales des lots, un batiment, une construction ou un usage permis dans une zone peut -titre installe, erige ou modifie sur un lot qui ne satisfait pas a ces exigences, si le lot est : 14 96 -463 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 a. un lot approuve en vertu de 1'arrete concernant le lotissement et inclus au plan de lotissement depose; ou b. (i) vise par un titre distinct ou par la description d'un titre distinct de deux parcelles ou plus, enregistre au bureau d'enregistrement des actes du comte de Saint John, et (ii) dont le proprietaire est distinct et separe de celui des lots contigus, et si ce lot est desservi par des services d'eau et d'egout municipaux, ou si le ministere de la Sante a autorise une evacuation des eaux usees sur place. » A Tissue du vote, la proposition est adoptee. Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'arrete intitule «Arrete n° C.P. 110- 182 modifiant I'Arrete de zonage de The City of Saint John », modifiant I'Arrete de zonage au sujet des normes visant les lots non amenages, decrit comme suit, fasse ('objet d'une lecture. 1. abrogeant 1'alinea 110(3)a) et en le remplagant par ('alinea suivant o lot d'une superficie minimale de 5 350 metres carres »; 2. abrogeant ('alinea 110(3)b) et en le remplagant par l'alinea suivant lot d'une largeur minimale de 59 metres »; 3. abrogeant I'alinea 111(3)a) et en le remplacant par l'alinea suivant lot d'une superficie minimale de 5 350 metres carres »; 4. abrogeant I'alinea 111(3)b) et en le remplacant par l'alinea suivant lot d'une largeur minimale de 59 metres »; 5. abrogeant le sous - alinea 120(2)a)(i) et en le remplagant par le sous - alinea suivant : « lot d'une superficie minimale de 5 350 metres carres »; 6. abrogeant le sous - alinea 120(2)b)(i) et en le remplagant par le sous - alinea suivant : « lot d'une largeur minimale de 59 metres »; 7. abrogeant le sous - alinea 121(2)a)(i) et en le remplagant par le sous - alinea suivant : lot d'une superficie minimale de 5 350 metres carres »; 8. abrogeant le sous - alinea 121(2)b)(i) et en le remplagant par le sous - alinea suivant : lot d'une largeur minimale de 59 metres carres »; 9. abrogeant 1'alinea 730(2)a) et en le remplagant par l'alinea suivant o lot d'une superficie minimale de 5 350 metres carres »; 10. abrogeant ('alinea 730(2)b) et en le remplagant par ('alinea suivant « lot d'une largeur minimale de 59 metres »; 11. modifiant l'alinea 140(2)a) en remplagant « 5 000 metres carres » par « 5 350 metres carres »; 12. abrogeant le paragraphe 820(1) et en le remplagant par le paragraphe suivant «(1) Lots sous- dimensionnes existants Nonobstant toute exigence du present arrete portant sur la superficie, la longueur et la largeur minimales des lots, un batiment, une construction ou un usage permis dans une zone peut -titre installe, erige ou modifie sur un lot qui ne satisfait pas a ces exigences, si le lot est : a. un lot approuve en vertu de 1'arrete concernant le lotissement et inclus au 15 96 -464 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 plan de lotissement depose; ou b. (i) vise par un titre distinct ou par la description d'un titre distinct de deux parcelles ou plus, enregistre au bureau d'enregistrement des actes du comte de Saint John, et (ii) dont le proprietaire est distinct et separe de celui des lots contigus, et si ce lot est desservi par des services d'eau et d'6gout municipaux, ou si le ministere de la Sant6 a autorise une evacuation des eaux usees sur place. » A Tissue du vote, la proposition est adopt6e. L'arrete intitule « Arrete no C.P. 110 -182 modifiant I'Arrete de zonage de The City of Saint John » est Iu integralement. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'arrete intitule «Arrete no C.P. 110- 182 modifiant I'Arrete de zonage de The City of Saint John », modifiant I'Arrete de zonage au sujet des normes visant les lots non amenages, d6crit comme suit, fasse ('objet d'une troisieme lecture, que ledit arrete soit 6dict6 et que le sceau communal y soit appose. 1. abrogeant I'alin6a 110(3)a) et en le remplagant par I'alin6a suivant lot d'une superficie minimale de 5 350 metres carres »; 2. abrogeant I'alin6a 110(3)b) et en le remplagant par I'alin6a suivant o lot d'une largeur minimale de 59 metres »; 3. abrogeant I'alinea 111(3)a) et en le remplagant par I'alin6a suivant lot d'une superficie minimale de 5 350 metres carr6s »; 4. abrogeant I'alinea 111(3)b) et en le remplagant par I'alin6a suivant o lot d'une largeur minimale de 59 metres »; 5. abrogeant le sous- alin6a 120(2)a)(i) et en le remplagant par le sous- alin6a suivant : « lot d'une superficie minimale de 5 350 metres carr6s »; 6. abrogeant le sous- alin6a 120(2)b)(i) et en le remplagant par le sous- alin6a suivant : « lot d'une largeur minimale de 59 metres »; 7. abrogeant le sous- alin6a 121(2)a)(i) et en le remplagant par le sous- alin6a suivant : o lot d'une superficie minimale de 5 350 metres carr6s »; 8. abrogeant le sous- alin6a 121(2)b)(i) et en le remplagant par le sous- alin6a suivant : o lot d'une largeur minimale de 59 metres carr6s »; 9. abrogeant I'alin6a 730(2)a) et en le remplagant par I'alin6a suivant o lot d'une superficie minimale de 5 350 metres carr6s »; 10. abrogeant I'alin6a 730(2)b) et en le remplagant par I'alin6a suivant lot d'une largeur minimale de 59 metres »; 11. modifiant I'alin6a 140(2)a) en remplagant « 5 000 metres carr6s » par « 5 350 metres carr6s »; 12. abrogeant le paragraphe 820(1) et en le remplagant par le paragraphe suivant «(1) Lots sous- dimensionn6s existants Nonobstant toute exigence du pr6sent arr6t6 portant sur la superficie, la longueur et la largeur minimales des lots, un batiment, une construction ou un usage permis dans une zone peut -titre install6, erig6 ou modifie sur un lot qui ne satisfait pas a ces exigences, si le lot est : a. un lot approuv6 en vertu de 1'arrete concernant le lotissement et inclus au 16 96 -465 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 plan de lotissement depose; ou b. (i) vise par un titre distinct ou par la description d'un titre distinct de deux parcelles ou plus, enregistre au bureau d'enregistrement des actes du comte de Saint John, et (ii) dont le proprietaire est distinct et separe de celui des lots contigus, et si ce lot est desservi par des services d'eau et d'egout municipaux, ou si le ministere de la Sante a autorise une evacuation des eaux usees sur place. » A Tissue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule « Arrete no C.P. 110 -182 modifiant I'Arrete de zonage de The City of Saint John ». 9.2(a) Proposed Section 39 Amendment — 1210 Loch Lomond Road 9.2(b) Planning Advisory Committee Recommendation The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 Amendment amending the Section 39 conditions imposed on the November 6, 2006 rezoning of the property located at 1210 Loch Lomond Road, also identified as a portion of PID Number 55008593, to permit the establishment of a restaurant within a portion of the existing commercial building with no written objections received. Consideration was given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its October 18, 2011 meeting at which the Committee recommended the amendment of the existing Section 39 conditions described above. The Mayor called for members of the public to speak against the proposed amendments with Gary Forgey of 1204 Loch Lomond Road expressing concerns with respect to the odour coming from the diner as well as patrons leaving garbage on his property. The Mayor called for members of the public to speak in favour of the proposed amendments with the applicant, Dianna Pegg of 1190 Loch Lomond Road indicating that she is in agreement with the Section 39 conditions in the submitted report from the Planning Advisory Committee. She added that she engaged an engineer to address concerns with respect to odours coming from the diner and indicated that she is prepared to purchase a high -end ventilation system to deal with this issue. Wendy Maber, owner of the property located at 1210 Loch Lomond Road, also spoke in favour of the proposed Section 39 amendment. Responding to a question, Mr. Forrest explained that this property was rezoned for business uses in 2006 and at that time a very specific list of permitted uses was identified and specific limitations were placed on the acceptable commercial uses on this property, adding that it stated that restaurants or any licensed uses would not be allowed. He suggested that Council should consider if this is the right piece of property for this particular business, adding that an approved commercial area is located nearby. Mr. Forrest noted that deviating from the approved commercial area contributes to the lack of success in the commercially designated area and it impacts the nearby residents. On motion of Councillor Titus Seconded by Councillor Snook RESOLVED that Common Council amend the Section 39 conditions imposed on the November 6, 2006 rezoning of the property located at 1210 Loch Lomond Road, also identified as a portion of PID number 55008593, as follows: a. That a restaurant be included in the list of permitted uses for the subject property, subject to the following conditions: That the hours of operation for said diner be limited to 8am to 7pm, Monday to Saturday; That a liquor license not be permitted for the proposed restaurant; 17 96 -466 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 iii. That the use of a restaurant at the subject site be limited to the current application; iv. That the applicant be required to establish a fenced -in garbage area in the rear yard of the subject property; and, v. That the landscaped plantings be extended along the southern part of the property to the public right -of -way. Question being taken, the motion was carried with Councillors McGuire and Farren voting nay. 9.2a) Projet de modification en vertu de I'article 39 visant le 1210, chemin Loch Lomond 9.2b) Recommandation du Comite consultatif d'urbanisme La greffiere communale indique que les avis requis ont ete publies en ce qui a trait a la modification proposee en vertu de I'article 39, modifiant les conditions imposees le 6 novembre 2006 relativement au rezonage de la propriete situee au 1210, chemin Loch Lomond, etant une portion du NID 55008593, afin d'autoriser I'amenagement d'un restaurant dans I'immeuble commercial existant, et qu'aucune objection ecrite n'a ete reque. On procede a I'examen d'un rapport du Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel d'urbanisme, etudie Tors de la seance du 18 octobre 2011, pendant Iaquelle le Comite a recommande la modification des conditions actuelles susmentionnees en vertu de I'article 39. Le maire invite le public a se prononcer contre le rezonage et Gary Forgey, du 1204, chemin Loch Lomond, exprime ses inquietudes relativement aux odeurs emanant du restaurant et a I'abandon de dechets sur sa propriete par les clients du restaurant. Le maire invite les membres du public a exprimer leur appui quant a la modification proposee. Dianna Pegg (1190, chemin Loch Lomond), la requerante, indique qu'elle est d'accord avec les conditions imposees par I'article 39, telles qu'elles sont indiquees dans le rapport presente par le Comite consultatif d'urbanisme. Elle ajoute avoir engage un ingenieur pour repondre aux preoccupations liees aux odeurs emanant du restaurant et indique qu'elle est prete a acheter un systeme de ventilation haut de gamme pour regler ce probleme. Wendy Maber, proprietaire de la propriete situee au 1210, chemin Loch Lomond, s'exprime egalement en faveur du projet de modification des conditions imposees par I'article 39. En reponse a une question, M. Forrest explique que cette propriete a ete rezonee aux fins d'usage commercial en 2006 et qu'a cette epoque, une liste tres precise d'usages permis avait ete etablie et que des restrictions avaient ete mises en place quant aux usages commerciaux permis relativement a cette propriete, ajoutant que les restaurants et les usages necessitant une licence ne seraient pas autorises. II suggere que le conseil examine ce terrain, a savoir s'il est approprie pour I'amenagement de 1'etablissement en question, et ajoute qu'une zone commerciale approuvee se situe a proximite. M. Forrest fait remarquer que le fait de s'eloigner de la zone commerciale approuvee contribue au manque de reussite dans la zone designee comme commerciale » et que cela a des repercussions sur les residents avoisinants. Proposition du conseiller Titus Appuyee par le conseiller Snook RESOLU que le conseil communal procede a la modification des conditions imposees par I'article 39, le 6 novembre 2006, relativement au rezonage de la propriete situee au 1210, chemin Loch Lomond, etant une portion du NID 55008593, comme suit: a. Qu'un restaurant soit inclus dans la liste d'usages permis pour la propriete en question, sous reserve des conditions suivantes : i. le restaurant en question doit titre ouvert du lundi au samedi, de 8 h 6 17 h; in 96 -467 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 ii) aucun permis d'alcool ne doit titre delivre pour le restaurant propose; iii) ('usage d'un restaurant sur le site en question doit se limiter a la demande actuelle; iv) la requerante doit amenager un espace cloture pour les dechets dans la cour arriere de la propriete en question; v) les arbres d'ornement doivent titre plantes le long de la partie sud de la propriete, jusqu'au droit de passage public. A ('issue du vote, la proposition est acceptee. Les conseillers McGuire et Farren votent contre la proposition. 9.3(a) Proposed Zoning ByLaw Amendment — 3795 Loch Lomond Road 9.3(b) Planning Advisory Committee Recommending Denial of Rezoning Application The Common Clerk advised that the applicant, Dan Estey, submitted a letter dated October 21, 2011 indicating that he is withdrawing the application for the rezoning of the property located at 3795 Loch Lomond Road. On motion of Deputy Mayor Chase Seconded by Councillor Snook RESOLVED that the submitted letter from Dan Estey, dated October 21, 2011, requesting to withdraw the rezoning application for 3795 Loch Lomond Road, be accepted. Question being taken, the motion was carried. 9.3a) Projet de modification de I'Arrete de zonage visant le 3795, chemin Loch Lomond 9.3b) Comite consultatif d'urbanisme recommandant le rejet du rezonage La greffiere communale signale que le requerant, Dan Estey, a fait parvenir une lettre datee du 21 octobre 2011 dans laquelle it indique qu'il retire sa demande de rezonage de la propriete situee au 3795, chemin Loch Lomond. Proposition du maire suppleant Chase Appuyee par le conseiller Snook RESOLU que la lettre de Dan Estey, datee du 21 octobre 2011, requerant le retrait de la demande de rezonage visant la propriete situee au 3795, chemin Loch Lomond, soit acceptee. A ('issue du vote, la proposition est adoptee. 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 10. Consideration of By -laws 10. Etude des arretes municipaux (Councillor Higgins withdrew from the meeting) 11. Submissions by Council Members 11.1 Overnight Parking Policy (Councillor Norton) 19 96 -468 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 On motion of Councillor Norton Seconded by Councillor Court RESOLVED that Item 11.1 Overnight Parking Policy be referred to the City Manager, for review and provision of a brief report from the appropriate staff person, as to what, if any, amendments are possible so as to allow for greater or more flexible on- street parking in the Uptown area. Question being taken, the motion was carried. (La conseillere Higgins quitte la seance.) 11. Interventions des membres du conseil 11.1 Politique relative au stationnement de nuit (conseiller Norton) Proposition du conseiller Norton Appuyee par le conseiller Court RESOLU que le point 11.1 Politique relative au stationnement de nuit soit transmis au directeur general aux fins d'examen et d'etablissement d'un bref rapport par la personne appropre au sein du personnel. Le rapport devra determiner la nature des modifications a apporter, le cas echeant, pour autoriser davantage ou rendre plus souple le stationnement sur rue au centre - ville. A I'issue du vote, la proposition est adoptee. 11.2 The Pending Closure of Morna Heights School (Councillor Farren) (Councillor Sullivan withdrew from the meeting citing a conflict of interest on this item) (Councillor Higgins re- entered the meeting) On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that Item 11.2 The Pending Closure of Morna Heights School be referred to the City Manager for a report and verbal presentation regarding the negative impact of the school closure to this community and to Saint John in general to any and all groups that will play a hand in the decision to close the Morna Heights School. Question being taken, the motion was carried. (Councillor Sullivan re- entered the meeting) 11.2 Fermeture imminente de I'Ecole Morna Heights (conseiller Farren) (Le conseiller Sullivan quitte la reunion, invoquant un conflit d'interets relativement a ce point.) (La conseillere Higgins se joint de nouveau a la reunion.) Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que le point 11.2 Fermeture imminente de 1'Ecole Morna Heights soit transmis au directeur general aux fins de presentation d'un rapport et d'un expose oral portant sur les repercussions negatives de la fermeture de I'ecole sur cette collectivite et sur Saint John en general devant tous les groupes qui interviendront dans la decision visant a fermer 1'Ecole Morna Heights. A I'issue du vote, la proposition est adoptee. (Le conseiller Sullivan se joint de nouveau a la reunion.) 11.3 Saint John Trade & Convention Centre Revitalization (Councillor Farren) On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that the upgrades to the Saint John Trade and Convention Centre be included in the 2012 budget and that every effort be made to have this project started in the year 2012 with or without the other two levels of government. 20 96 -469 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 Question being taken, the motion was defeated with Mayor Court, Deputy Mayor Chase and Councillors Court, Higgins, McGuire, Norton, Snook, Sullivan, and Titus voting nay. 11.3 Revitalisation du Saint John Trade & Convention Centre (conseiller Farren) Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que les ameliorations au Saint John Trade & Convention Centre figurent dans le budget de 2012 et que tous les efforts soient deployes pour que ce projet commence en 2012, avec ou sans les deux autres ordres de gouvernement. A ('issue du vote, la proposition est rejetee. Le maire Court, le maire suppleant Chase ainsi que les conseillers Court, McGuire, Norton, Snook, Sullivan, Titus et la conseillere Higgins votent contre la proposition. 11.4 Women's Football World Tournament (Deputy Mayor Chase) On motion of Deputy Mayor Chase Seconded by Councillor Farren RESOLVED that the Common Council officially endorse the 2013 Women's Football World Tournament to be hosted in the City of Saint John and that a letter be sent on behalf of Council endorsing this event. Mayor Court advised that a letter has been sent to event organizers indicating the City's support of this event. Question being taken, the motion was carried. 11.4 Coupe du monde de football feminin (maire suppleant Chase) Proposition du maire suppleant Chase Appuyee par le conseiller Farren RESOLU que le conseil communal approuve officiellement la tenue de la Coupe du monde de football feminin 2013 dans The City of Saint John et qu'une lettre soit adressee au nom du conseil a cette fin. Le maire Court signale qu'une lettre a ete adressee aux organisateurs de 1'evenement dans Iaquelle la Ville manifeste son appui a ('organisation de cet evenement. A I'issue du vote, la proposition est adoptee. 12. Business Matters- Municipal Officers 12.1 Common Clerk: Listing of Committees (Councillor Court withdrew from the meeting) (Councillor McGuire withdrew from the meeting) On motion of Councillor Sullivan Seconded by Councillor Titus RESOLVED that Item 12.1 Common Clerk: Listing of Committees be approved as submitted, translated, and added to the City of Saint John website. Question being taken, the motion was carried. The Common Clerk advised that the item regarding the Committee System Form of Governance, tabled on September 19, 2011, will be placed on the next open session agenda for council's consideration. 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Greffiere communale : Liste de comites 21 96 -470 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 (Le conseiller Court quitte la reunion.) (Le conseiller McGuire quitte la reunion.) Proposition du conseiller Sullivan Appuyee par le conseiller Titus RESOLU que le point 12.1 Greffiere communale : Liste de comites soit approuve tel qu'il est presente, traduit et ajoute au site Web de The City of Saint John. A Tissue du vote, la proposition est adoptee. La greffiere communale declare que le point relatif au mode de gestion du systeme des comites, qui a ete reporte lors de la reunion du 19 septembre 2011, sera inscrit a I'ordre du jour de la prochaine seance publique aux fins d'examen par le conseil. 12.2 City Manager: Musquash Water Pumping Station — Electrical Fire August 1, 2011 (Councillor Titus withdrew from the meeting) Mr. Groody, responding to a question, noted that it is anticipated that approximately $200,000 will be received as a result of insurance claims from the fire at the Musquash water pumping station. On motion of Councillor Farren Seconded by Councillor Norton RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -273: Musquash Water Pumping Station — Electrical Fire August 1, 2011 Common Council give early approval to the Musquash Pumping Station repair projects as outlined in the submitted report in the amount of $450,000 (as included in the proposed 2012 Water and Sewerage Utility Fund Capital Program) and authorize staff to proceed with the tendering process for repairs; and further to accept the proposal from AMEC Americas Ltd. for engineering services (design and construction management) for the repair and restoration of the Musquash Pumping Station, and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Question being taken, the motion was carried. 12.2 Directeur general : Poste de pompage de 1'eau de Musquash — Feu electrique du ter aout 2011 (Le conseiller Titus quitte la seance.) M. Groody, en reponse a une question, fait remarquer que la somme de 200 000 $ devrait titre reque dans le cadre des declarations de sinistre deposees a la suite de I'incendie qui s'est declare au poste de pompage de 1'eau de Musquash. Proposition du conseiller Farren Appuyee par le conseiller Norton RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -273 : Poste de pompage de 1'eau de Musquash — Feu electrique du ter aout 2011, le conseil communal donne sans tarder son autorisation aux projets de reparation du poste de pompage de 1'eau de Musquash tels qu'ils sont decrits dans le rapport soumis pour la somme de 450 000 $ (comme cela est mentionne dans le programme d'immobilisations propose relatif au fonds du reseau d'aqueduc et d'egouts pour 2012) et qu'il autorise les employes a proceder au processus d'appel d'offres pour les reparations. II est en outre resolu que le conseil communal accepte la proposition soumise par AMEC Americas Ltd. relativement aux services d'ingenierie (gestion de la conception et de la construction) pour la reparation et la restauration du poste de pompage de 1'eau de Musquash et que le maire et la greffiere communale soient autorises a signer la documentation exigee a cet egard. A Tissue du vote, la proposition est adoptee. 22 96 -471 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 12.3 City Manager: Peel Plaza Municipal Infrastructure Upgrades (Councillor Court re- entered the meeting) (Councillor McGuire re- entered the meeting) On motion of Deputy Mayor Chase Seconded by Councillor Farren RESOLVED that the materials relating to the Peel Plaza project, distributed to the Committee of the Whole in closed session, be forwarded to the November 7, 2011 Committee of the Whole closed session meeting for a decision to be made by the committee respecting releasing the documents to the public. Mr. Nugent advised that documentation considered by the Committee of the Whole in a closed session meeting is the material of the committee, noting that a decision to release confidential information must be made by the committee and cannot be delegated to any other body or staff. He stated that the appropriate course of action is to direct the Clerk to deliver the requested report to the next committee of the whole closed session for a decision. Mr. Nugent added that the only course of action available through the scope of council's authority is for the committee to receive the reports again, accompanied by advice from staff, and a decision to be made on the release of the materials by the committee. Question being taken, the motion was carried. On motion of Councillor Court Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted M &C 2011 -275 report entitled Peel Plaza Municipal Infrastructure Upgrades that: 1. The Peel Plaza project carry forward amount under the 2012 General Fund Capital Program includes $390,000 to cover the additional costs identified in the submitted report; 2. That Contract number 2010 -18: Peel Plaza Municipal Infrastructure Upgrades approved value of estimated work be increased to $5,390,000 as calculated based upon estimated quantities; 3. Common Council authorize Purchasing and Materials Management to issue a Purchase Order to Saint John Energy in the amount of $158,000 plus tax for the costs associated with the supply and installation of the new street lights on the streets surrounding the Peel Plaza project; and 4. The Agreement with Stantec to complete the construction management services for the Peel Plaza Municipal Infrastructure Upgrades project be increased from $605,542 to a maximum upset fee of $756,307. Question being taken, the motion was carried with Deputy Mayor Chase and Councillors Farren, Higgins and Snook voting nay. 12.3 Directeur general : Modernisation de ('infrastructure municipale de la place Peel (Le conseiller Court se joint de nouveau a la reunion.) (Le conseiller McGuire se joint de nouveau a la reunion.) Proposition du maire suppleant Chase Appuyee par le conseiller Farren RESOLU que les documents relatifs au projet de la place Peel, lesquels ont ete remis au comite plenier en seance privee, soient transmis lors de la seance a huis clos du 7 novembre 2011 du comite plenier pour que ce dernier puisse prendre une decision quant a la mise a disposition de ces documents au public. M. Nugent signale que les documents examines par le comite plenier en seance privee appartiennent a ce dernier et qu'une decision visant a divulguer les renseignements confidentiels qu'ils contiennent revient au comite et ne peut pas titre confiee a un autre organisme ou service municipal. II declare que la fagon appropriee de proceder consiste a demander a la greffiere communale de remettre le rapport requis au comite plenier lors de sa prochaine seance privee pour qu'il prenne une decision. M. Nugent ajoute que la seule marche a suivre qui s'inscrit dans le champ de competences du conseil est que 23 96 -472 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 le comite regoive une nouvelle fois le rapport, accompagne de recommandations du personnel, et qu'une decision soit prise quant a la divulgation des documents par le comite. A Tissue du vote, la proposition est adoptee. Proposition du conseiller Court Appuyee par le conseiller Sullivan RESOLLI que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -275: Modernisation de 1'infrastructure municipale de la place Pee/: 1. le montant reporte du projet de la place Peel au programme d'immobilisations du fonds d'administration pour 2012 comprenne une somme de 390 000 $ pour couvrir les couts supplementaires definis dans le rapport soumis; 2. la valeur approuvee de 1'estimation des travaux pour le contrat no 2010 -18 Modernisation de l'infrastructure municipale de la place Peel soit augmentee a 5 390 000 $, montant etabli a partir de quantites estimatives; 3. le conseil communal autorise le service d'achats et de gestion du materiel a emettre un bon de commande a I'ordre de Saint John Energy au montant de 158 000 $ (taxes en sus) pour les couts associes a I'approvisionnement et a ('installation de nouveaux lampadaires dans le cadre du projet de la place Peel; 4. la convention conclue avec Stantec visant a offrir des services de gestion de la construction pour le projet de modernisation de l'infrastructure municipale de la place Peel passe de 605 542 $ a des frais maximums de 756 307 $. A I'issue du vote, la proposition est adoptee. Le maire suppleant Chase ainsi que les conseillers Farren, Snook et la conseillere Higgins votent contre la proposition. 12.4 City Manager: Warning and Disclaimer for Public WIFI Service at City Owned Facilities (Councillor Snook withdrew from the meeting) On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report entitled Warning and Disclaimer for Public WIFI Service at City Owned Facilities that Common Council approve the submitted policy entitled "City of Saint John WIFI Warning and Disclaimer ". Question being taken, the motion was carried. (Councillor Snook re- entered the meeting) 12.4 Directeur general : Avertissement et avis de non - responsabilite relativement a I'offre d'un service d'acces sans fil a Internet au public dans les installations appartenant a la Ville (Le conseiller Snook quitte la seance.) Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLLI que, comme le recommande le directeur genbral dans le rapport soumis intitule Avertissement et avis de non - responsabilite relativement a I'offre d'un service d'accbs sans fil a Internet au public dans les installations appartenant a la Ville, le conseil communal approuve la politique soumise intitulee « Avertissement et avis de non - responsabilite relativement a I'offre d'un service d'acces sans fil a Internet de The City of Saint John ». A I'issue du vote, la proposition est adoptee. (Le conseiller Snook est de nouveau present a la reunion.) 24 96 -473 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 12.5 City Manager: Safe, Clean Drinking Water — Progress Report #2 On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law. Question being taken, the motion was carried with Councillors Snook and Sullivan voting nay. On motion of Councillor Farren Seconded by Councillor Court RESOLVED that as recommended in the submitted report M &C 2011 -270: Safe, Clean Drinking Water— Progress Report #2 Common Council: 1. Continues its efforts to secure the essential cost sharing agreements with the Province of New Brunswick and the Government of Canada for the Safe Clean Drinking Water Program; 2. Considers the topics for Progress Reports #3, #4, and #5; and 3. Receive and file the submitted report. Question being taken, the motion was carried. On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the Common Clerk forward all previously submitted reports regarding Safe Clean Drinking Water and all future reports on the subject to the local provincial caucus and to MP Rodney Weston. Question being taken, the motion was carried. 12.5 Directeur general : Salubrite et proprete de I'eau potable — Rapport de progres n° 2 Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU que la reunion se prolonge au -dela de 22 h, conformement aux dispositions de I'arrete procedural. A ('issue du vote, la proposition est adoptee. Les conseillers Snook et Sullivan votent contre la proposition. Proposition du conseiller Farren Appuyee par le conseiller Court RESOLU que, comme le recommande le rapport soumis intitule M/C 2011 -270: Salubrite et proprete de 1'eau potable — Rapport de progres no 2, le Conseil communal : 1. poursuive ses efforts pour conclure des ententes essentielles sur le partage des couts avec la province du Nouveau - Brunswick et le gouvernement du Canada pour le Programme sur la salubrite et proprete de 1'eau potable; 2. envisage des points pour Ies rapports de progres no 3, no 4 et no 5; 3. regoive le rapport soumis et le depose aux dossiers. A ('issue du vote, la proposition est adoptee. Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que la greffiere communale transmette tous Ies rapports precedemment soumis concernant la salubrite et la proprete de 1'eau potable ainsi que tous les rapports futurs sur le sujet au groupe parlementaire provincial local et au depute Rodney Weston. A ('issue du vote, la proposition est adoptee. 25 96 -474 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 12.6 City Manager: CaseWare International for Financial Reporting & PSAB Consolidation On motion of Councillor Court Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted report entitled CaseWare International for Financial Reporting & PSAB Consolidation that the City proceed with the licensing of CaseWare International for $10,750 per year plus HST; and further to engage F.H. Black to assist the City of Saint John with the implementation of CaseWare for $40,905 plus HST. Question being taken, the motion was carried. 12.6 Directeur general : Appel a la societe CaseWare International Inc. pour I'etablissement de rapports financiers et la consolidation des etats financiers du Conseil sur la comptabilite dans le secteur public (CCSP) Proposition du conseiller Court Appuy6e par le conseiller Sullivan RESOLU que, comme le recommande le directeur general dans le rapport intitulb Appel a la societe CaseWare International Inc. pour 1'etablissement de rapports financiers et la consolidation des etats financiers du Conseil sur la comptabilite dans le secteur public (CCSP) la Ville octroi un permis a la societe CaseWare International Inc. pour la somme de 10 750 $ par an (TVH en sus) et qu'elle retienne les services de F.H. Black pour cider The City of Saint John avec la mise en oeuvre de CaseWare pour un montant de 40 905 $ (TVH en sus). A I'issue du vote, la proposition est adopt6e. 13. Committee Reports 13.1 Saint John Aquatic Centre Commission: Phase Two of Aquatic Centre Roof Repair On motion of Councillor Farren Seconded by Councillor Court RESOLVED that the request from the Saint John Aquatic Centre Commission regarding its request for funding in the amount of $939,725 for completion of Phase 2 of the roof replacement project, be referred to 2012 budget deliberations. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Commission du centre aquatique de Saint John : Phase deux des reparations du toit du Centre aquatique des Jeux du Canada Proposition du conseiller Farren Appuyee par le conseiller Court RESOLU que la demande soumise par la Commission du centre aquatique de Saint John concernant sa demande de financement de 939 725 $ pour la realisation de la phase 2 du projet de remplacement du toit, soit soumise aux d6lib6rations budg6taires de 2012. A I'issue du vote, la proposition est adopt6e. 13.2 Saint John Police Commission: 2010 Saint John Police Force Annual Report (Councillor Snook withdrew from the meeting) On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the submitted report from the Saint John Police Commission entitled 2010 Saint John Police Force Annual Report, be received for information. Question being taken, the motion was carried. 26 96 -475 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 201 VLE 24 OCTOBRE 2011 13.2 Bureau des commissaires de police de Saint John — Rapport annuel 2010 du Service de police de Saint John (Le conseiller Snook quitte la seance.) Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que le rapport soumis du Bureau des commissaires de police de Saint John intitule Rapport annuel du Service de police de Saint John pour 2010, soit accepte a titre d'information. A I'issue du vote, la proposition est adoptee. 13.3 Planning Advisory Committee: Subdivision — 2905 Loch Lomond Road On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that Common Council accept a cash - in -lieu dedication equal to 6% of the market value of the land in the subdivision (exclusive of public streets) at the time of subdivision approval. Question being taken, the motion was carried. 13.3 Comite consultatif d'urbanisme — Lotissement au 2905, chemin Loch Lomond Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU que le conseil communal autorise une compensation monetaire egale a 6 % de la valeur marchande du terrain inclus dans le lotissement (a 1'exclusion des rues publiques) au moment de la demande d'approbation du plan de lotissement. A I'issue du vote, la proposition est adoptee. 14. Consideration of Issues Separated from Consent Agenda 14.1 Construction of Conduit between City Hall and Peel Plaza Responding to a question, Brian Woods, Manager of Information Technology, explained that the funds required for the conduit between City Hall and the new Police building at Peel Plaza have been approved in the 2011 capital budget, noting that items related to the infrastructure for data technology services are paid through this budget. On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that notwithstanding the City's Procurement Policy, Common Council award a contract to Gulf Operator's Ltd. for the supply, installation and construction of a 4 inch conduit to carry fiber optic cable between the City Hall Building and the new Police Headquarters in an amount not to exceed $40,000.00, in accordance with the report dated October 14, 2011, and further, that the Mayor and Common Clerk be authorized to sign the necessary documentation. Question being taken, the motion was carried with Councillor Farren voting nay. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Construction d'une canalisation entre I'hotel de ville et la place Peel En reponse a une question, Brian Woods, directeur de la technologie de ('information, explique que les fonds requis pour la canalisation entre I'hotel de ville et le nouveau quartier general du Service de police, situe place Peel, ont ete approuves au budget d'immobilisations pour 2011, indiquant que les points lies a ('infrastructure pour les services de technologie des donnees sont payes grace a ce budget. 27 96 -476 COMMON COUNCIL /CONSEIL COMMUNAL OCTOBER 24, 2011/LE 24 OCTOBRE 2011 Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU que, nonobstant la politique d'approvisionnement de la Ville, le conseil communal attribue un contrat a Gulf Operators Ltd. pour la fourniture, ('installation et la construction d'une canalisation de 4 po pour transporter un cable a fibre optique entre I'hotel de ville et le nouveau quartier general du Service de police, dont le montant ne doit pas depasser 40 000 $, conformement au rapport date du 14 octobre 2011, et que le maire et la greffiere communale soient autorises a signer la documentation requise. A ('issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 15. General Correspondence 15.1 Campbell Letter Regarding City of Saint John Employee Pension Plan On motion of Councillor Court Seconded by Councillor McGuire RESOLVED that Item 15.1 John Campbell letter regarding the City of Saint John Employee Pension Plan, be received for information. Question being taken, the motion was carried. 15. Correspondance generale 15.1 Lettre de Campbell au sujet du regime de retraite des employes de The City of Saint John Proposition du conseiller Court Appuyee par le conseiller McGuire RESOLU que le point 15.1 Lettre de John Campbell au sujet du regime de retraite des employes de The City of Saint John, soit accepte a titre d'information. A I'issue du vote, la proposition est adoptee. 16. Adjournment The Mayor declared the meeting adjourned at 10:50 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 22 h 50. Mayor / maire Common Clerk / greffiere communale Romeo & Juliette Park Committee C/O 22 Secoudon Drive Saint John, NB E2K 5G5 506.672.0795 October 28, 2011 Mayor & Councillors of the City of Saint John, Re: Proposed "Private David Greenslade Peace Park" Much has transpired since our last correspondence to you April 18, 2011, which accompanied our submission for funding from the L.P.P. fund. As the enclosed photos attest, our community group has worked very hard transforming an abandoned lot into a valuable resource for the citizens of Saint John. We would like to express our deepest appreciation for the funding provided by the city, without which this project would not have succeeded. Our purpose in writing is to seek council's endorsement of our present proposal. We are requesting the city designate this green area the Private David Greenslade Peace Park. Young David was a son of the city of Saint John who was killed in Afghanistan on April 8, 2007, while serving his country. David grew up in the immediate area of Millidgeville where the green space is located. We feel it would be a fitting tribute to all who have served to have this Peace Park named in his honour. We wish to emphasize that the committee is not seeking further funding from the city. We feel that the citizens of Saint John and the surrounding areas will back our efforts and help us raise sufficient capital to improve the green space with trees, benches, a proper entrance, and a suitable memorial piece. We feel we could raise the necessary funds to complete the park to the master plan produced by the city in July 2000. We hope to hear from you as soon as possible so that our fundraising efforts may begin and we may plan for a ground breaking dedication ceremony April 8, 2012. Yours truly, Do Orf rd Co- Chair, Park Committee 29 1 _ .TM ..1 MR lift'! 35 v- c p. a r U:. -: b o 's4 0 .M'-.c+r ,,�;�s•' U ° - a P ° LO CL .. W.O_ t . o �f• 0 a L U a a LO 4 Co C LO P m f3 m W co LI? fflwo 11 Sm O I i o m Z CO O ¢ a r Q _ yn P a w LO C2 2 j - - d •-� • �O Y > m C Q � , y a a jj m c a U m P i N m _ � aa9ay m j a o �•x m Leda 3 o e Q e P m s 3 3 c m° z � c N 3 s o � C J U z 3 W o ❑� �❑ n. 0� I 36 Canada Games Aquatic Centre Centre Aquatique Jeux du Canada Your Love of Swimming Starts Here October 29, 2011 Mayor Ivan Court & Common Council City of Saint John Box 1971, Saint John, NB E21, 4L1 Your Worship & Councillors: Re: Revised Proposal for Phase Two of the CGAC Roof Project At the Aquatic Commission Meeting on Tuesday, Oct. 25th, the Commission received and reviewed a revised proposal from the City's Facility Management Department regarding the Phase Two portion for completing the Aquatic Centre's roof. The revised cost of the project is now $529,000, see attached. Phase Two of the project will eliminate the sliding ice and snow off the building onto the sidewalk of St. Patrick's Street by using snow guards on the slanted roof. This ice and snow buildup has already damaged vehicles and has the potential to injure an individual /family walking along this section of St. Patrick's Street. The Aquatic Centre Commission is committed to keeping you inform on the progression of this project and Phase Two of the roof project will be resubmitted again for your approval. The Commission looks forward to proceeding with Phase Two and the completion of this project. Respectf Illy subm' d, i Leo Maloney, Chair Saint John Aquatic Centre Commission c.c. Mayors Grace Losier, Murray Driscoll, William Bishop 50 Union Street, Saint John, New Brunswick E2L IAl • 50, rue Union, Saint -Jean, Nouveau - Brunswick E2L IA1 Info. Line / Renseignements G6n6raux (�96) 658 -4737 www.aquatics.nb.ca CGAC Roof Replacement / Phase II Saint John, NB Project No. 013 -2011 OPINION OF PROBABLE CONSTRUCTION COST / CLASS "B" / REVISED: Based on our understanding, at this time, of the revised project scope of work, as per meeting August 19`h and letter of August 22nd and telephone conversation of October 27, 2011,our Opinion of Probable Construction Cost exclusive of HST, is detailed below: Revised October 27, 2011 • Architectural $274,500.00 • Structural $20,000.00 Mechanical $43,100.00 • Electrical (includes electric snow /ice tracing system) $57,500.00 Subtotal 1 $395,100.00 • Design Contingency (5 %) $19,755.00 Subtotal 2 $414,855.00 • Construction Contingency (10 %) $41,485.00 Subtotal 3 $456,340.00 • General Conditions (8 %) $36,507.00 • Overhead and Profit (8 %) $36,507.00 Total $529,354.00 Note: HST (13 %, exclusive of City of Saint John rebate, not included.) Respectfully Submitted, Vormaloo 0 Robert J. MacDonald, Architecture 2000 Inc. Architecture 2000 Inc. KN October, 2011 City Hall 15 Market Square November 17, 2011 P.0, Box 1971 Saint John New Brunswick Canada E2L 4L1 "71171 His Worship Mayor Ivan Court, Deputy Mayor Chase City of Saint John And Councillors Subject: Record of Motions At the November 21, 2011 meeting Council passed the following resolution: "RESOLVED that the current actionable items spreadsheet be included in Council's open session agenda packet. " Please find attached the updated version of the document "Council's Worksheet — Actionable Resolutions for Follow -Up ". Recommendation: Receive for information Respectfully submitted, Elizabeth Gormley Common Clerk .• COUNCIL'S WORKSHEET ACTIONABLE RESOLUTIONS FOR FOLLOW -UP MEETING RESOLUTION SUMMARY RESPONSIBILITY ACTION CITY MANAGER STATUS OR ANTICIPATED DATE im COMMENTS COMPLETION DATE JUNE 9 & 10, 2008 June 9 & 10 Anti - Whistling Legislation City Manager report and recommendation. Inquiries made — Further Outstanding action required. JUNE 23, 2008 June 23 Expanded Recycling Program Municipal Operations To report and Staff are exploring various Ongoing Staff recommendations on alternatives alternatives — to be completed by the last meeting in September JULY 7, 2008 July 7 Patricia Dashwood, Garbage Collection City Manager Letter being considered Ongoing with others SEPTEMBER 15, 2008 Sept 15 Active Transportation Saint John City Manager report back on five Now will become part of Outstanding recommendations outlined in Transportation study — call presentation being prepared. NOVEMBER 3, 2008 Nov 3 Implementation of 311 Municipal Phone Service or City Manager report Customer Service Process Pending other improved methods of customer service underway NOVEMBER 24, 2008 Nov 24 Letter — Percy Wilbur — Purchase of City Land City Manager Ongoing me] Nov 24 Letter — Dennis & Janice Griffin — payment for land City Solicitor Ongoing dispute DECEMBER 08, 2008 Dec 8 Agreement with North Star Holdings City Manager Negotiate Purchase price Ongoing DECEMBER 22, 2008 Dec 22 Proposal call of Sept. 15, 2008 Re: 60 Canterbury by City Manager Direct staff to continue Ongoing Ellerdale Properties & Commercial Properties Limited discussions and report to Council Dec 22 Letter from Karen Kincade — Serving those with Council's Ability full and comprehensive report disabilities Advisory Board on all the various topics Dec 22 Letter from Karen Kincade — Serving those with City Manager Direct City Staff to provide disabilities necessary support to the Advisory Committee Dec 22 Solid Waste and Collection Services City Manager Prepare an analysis and Will come back by Fall Completed recommendation on 2010 contracting out Page 2 1 E, to] COUNCIL'S WORKSHEET ACTIONABLE RESOLUTIONS FOR FOLLOW -UP PERIOD ENDING: DECEMBER 21, 2009 Page 3 1 41 MEETING RESOLUTION SUMMARY RESPONSIBILITY ACTION CITY MANAGER STATUS OR DATE COMMENTS ANTICIPATED COMPLETION DATE JANUARY 12, 2009 Jan 12 Commissions, Boards & Committees City Manager Report Significant Undertaking Nearing Completion Jan 12 Solid Waste /User Pay System City Manager Report by June 15, 2009 In Progress JANUARY 26, 2009 Jan 26 Letter from Councillor Killen flat rate City Manager, City report and recommendations Will take time; Legal & Finance working water use increase restrictions for Solicitor and significant policy on this Seniors etc. Municipal Operations decision Jan 26 Transportation Study of Greater Saint City Manager Strike a working committee to develop call for Waiting for Municipal To be done after PlanSJ John CouncillorTitus proposal and report back to Council no later than Plan Results March 1, 2009 MARCH 30, 2009 March 30 Simms Corner Phase 1 City Manager Authorize staff to proceed with the tendering process In progress March 30 Land Acquisition Harbour Clean Up City Manager Proceed with negotiations Documentation being Ongoing prepared April 14 & 20, 2009 April 14 Griffin letter regarding Saint John City Manager For consideration Industrial Parks April 20 Future Debt of City Finance Commission Prepare Report Pending Page 3 1 41 APRIL 27 and May 4th, 2009 April 27 Derelict Buildings By -Law City Manager Contract authorities re: amendments to MA Ongoing MAY 25, 2009 May 25 Committee System Form of Governance Common Clerk Schedule Pending July 6, 2009 July 6 Renaming of Market Place City Manager Report and recommendation Community Plan 2010 Pending July 20, 2009 July 20 Soccer Field Carleton Community Centre Staff Provide updates as appropriate Community Planning Process underway July 20 Trinity Royal District City Manager Policy revisited re type of curbing & once completed a formal policy recommendation made to Council August 4th, 2009 Aug 4 Partners for Workplace Inclusion City Manager To hold a meeting with the representatives of Partners for Workplace Inclusion to explore employment opportunities for their clients Report to Council pending August 17, 2009 Aug 17 Spar Cove Road — Wastewater Pumping Station City Manager Work deferred until 2011 or 2012 August 31, 2009 Aug 31 Ability Advisory Committee City Manager Report and recommendation re: HR Practices to ensure diversity /inclusion [pe ccessibility report n ding September 29, 2009 Sept 29 Safeguarding Monuments & Public Spaces City Manager Provide report in consultation with City Solicitor and Police October 26, 2009 Page 4 1 42 Oct 26 Sick Leave report Acting City Manager Submit report to Council on an annual basis November 23, 2009 Nov 23 Taxation Review Committee Nominating Appoint 7 citizens, 4 councillors and appropriate city Active — report to Pending Committee staff to Taxation Review Committee and report to Council expected in Council by May 2010. November 2011 December 7 Dec 7 West SJ Infill Remediation Challenges Acting City Manager Staff report back by Jan 15, 2010 re existing or proposed new policy Dec 7 ONE Change re Operation of North End Acting City Manager Investigate feasibility and submit recommendation to Negotiations Active Complete Community Centre Council Page 5 1 E91 COUNCIL'S WORKSHEET ACTIONABLE RESOLUTIONS FOR FOLLOW -UP (2010) MEETING DATE RESOLUTION SUMMARY RESPONSIBILITY ACTION CITY MANAGER STATUS OR OF COMMENTS ANTICIPATED COMPLETION DATE FEBRUARY 01, 2010 Feb 01 Strategic Review of Workforce City Manager Conduct strategic review of the City's workforce Major Project On -going March 1 st, 2010 March 01 Economic Development (Councillor City Manager Collaborate with key economic organizations to In progress. City McGuire) pursue and deliver new economic opportunities for Manager contacted Saint John. key stakeholders to set up meeting. AL March 15th, 2010 March 15 Proposed Mixed Martial Arts Event at City Manager and Referred Completed Harbour Station City Solicitor March 15 Proposed Athletic Commission By -Law City Manager and Referred City Solicitor advised Completed City Solicitor bylaw is outside the scope of Council March 29th, 2010 March 29 Respect and Support for The City of City Manager To develop a policy framework re: community Pending Saint John Staff (Councillor McGuire) engagement forums and report back by June 1, 2010 I April 12, 2010 - Page 6 1 I, April 12 Revenue Generation Committee Clerk Request presentation within one month's time Pending Presentation April 26, 2010 April 26 Spring Clean Up Program City Manager Provide a costs /benefits analysis of a reduced Completed spring clean -up program April 26 Police Commission regarding Clerk Request and schedule presentation Community Policing April 26 Westmorland Road Traffic City Manager Identify how Option #5 could be funded for Ongoing Improvements implementation in 2010 Mi May 25, 2010 May 25 Community Engagement in Lorneville City Manager Contact Joe Williams, Lorneville to collaborate on Completed (Councillor McGuire) neighbourhood issues. May 25 Millidgeville Storm Water Management City Manager Report back to council with results of Environmental Pending — Brentwood Basin Impact assessment job= June 7, 2010 N 19 June 7 Engagement of Engineering Consultant City Manager /Staff Conduct negotiations with Terrain Group — Westmorland Rd June 7 Economic Development for SJ City Manager Include review of existing economic / business development models with municipal review June 7 Cedar Point Estates City Manager /Staff Develop long -term strategy June 7 Reversing Falls Master Plan City Manager /Staff Work with SJ Waterfront Development regarding land use; Waterfront Development report back with updates on project; also consult with public on annual basis June 21, 2010 _10i June 21 Athletic By -law City Solicitor Referred City Solicitor advised Completed that this is outside the scope of Council Page 7 1 M1 June 21 P3 Canada Fund: Round 2 City Manager Preliminary funding submission Re: Safe, Clean Completed Drinking Water Program June 21 Report on the Action Plan for Safe, City Manager To present by July 5, 2010 Completed Clean Drinking Water June 21 Uptown Saint John Waste Management City Manager Referred Completed July 5th, 2010 July 5 Update on Bridge Rd — Simms Corner — City Manager Direct staff to Review cost implications and propose Completed Fairville Blvd Corridor a funding formula July 5 Update on Bridge Rd — Simms Corner — City Manager Follow -up with NBDOT staff and seek Provincial cost Completed Fairville Blvd Corridor sharing July 5 Update on Bridge Rd — Simms Corner — City Manager Contact local utilities (SJ Energy ; Enbridge; Completed Fairville Blvd Corridor Maritime and Northeast; NB Power, Irving Refining Oil Pipeline ), BellAliant, Rogers Telecom July 5 Update on Active Transportation Route: City Manager Direct staff to report back at the July 1 9th meeting Completed Harbour Passage Alternative with updates from DOT and ADI July 19, 2010 July 19 Action Plan for Safe Clean Drinking City Solicitor Identify process to secure access to lands for Water treatment facility at Little River Reservoir site July 19 Action Plan for Safe Clean Drinking City Manager Develop terms of reference for RFP for preliminary Completed Water engineering design for 100 MLD water filtration treatment facility July 19 Action Plan for Safe Clean Drinking City Manager Initiate process for environmental impact Completed Water assessment July 19 Action Plan for Safe Clean Drinking Consider a public utilities commission structure of Pending Water governance for SJ Water July 19 Action Plan for Safe Clean Drinking City Solicitor Multi- disciplinary staff team examine existing Water legislative context and identify amendments required July 19 Action Plan for Safe Clean Drinking Program Management team be created for project Water Page 8 1 Rol July 19 Request for taxicab standby parking City Solicitor and Effect the change space near Admiral Beatty Police Commission July 19 Glen Falls Watershed Area City Manager and Follow -up Completed City Solicitor July 19 Development of Ancillary Lands Report from Heritage Development Board of Dec 7, Completed 2009 be forwarded to Police /Justice Steering Committee July 19 Canadian Midget Girls Softball City Manager To determine if funds available to be allocated Completed Championship August 3, 2010 Aug 3 Rockwood Park City Solicitor Provide copies of report Completed Aug 3 Cost of dismantling and reinstalling City Manager and Referred to check if cost incurred under warranty can Completed Light Standards on Harbour Passage City Solicitor be recouped from supplier Aug 3 Saint John Fundy Conservation Council Common Clerk To schedule Completed of New Brunswick request to present August 16, 2010 Aug 16 NB Public Health Letter re: Lyme City Manager Referred to City Manager and Rockwood Park Completed Disease Advisory Board Aug 16 Review of Development Financial City Manager Report and recommendation of incentives in time to Incentives allow for implementation in early 2011. August 30, 2010 Aug 30 Accidents report to SJPD in 2008 -2009 Police Commission request police commission to provide list of accident Completed locations /plotted map Aug 30 Cusack Land 1641 Sandy Pt Rd City Manager Aug 15 Cusack letter re flooding Completed Aug 30 Outflow Ministries request for parcel of City Manager land Southern peninsula Page 9 1 HFA Aug 30 Vacant Properties as growth opps City Manager Examine submitted documents/ develop policy Completed framework, report in two months Aug 30 Spending limits of purchasing agent City Manager Report to determine if current practices out of New policy near date /changes required to improve efficiency completion Aug 30 Glen Road Playground equipment City Manager Replace playground equipment by end of September Common Council Completed 2010 approved $45,000 in 2011 capital budget for this initiative. September 13, 2010 Sep 13 Neighbourhood revitalization project City Mgr / Planning Hold discussions with SJWDC on undertaking Comm revitalization project Sep 13 Urban Density City Manager Councillor Snook letter on creating more urban density Sep 13 Green Spaces in more places Leisure Services Adv Councillor Snook letter on green spaces Board Sep 13 Martinon CC Green Space City Manager Report back in 1 month on enhancement of green space Sep 13 Thornbrough Street Development City Manager Report after Oct 14 w/ update on approved dev't Completed Update Thornbrough St September 27, 2010 Sep 27 Lou Murphy Park letter City Manager Milford Community Involvement Cte to City Manager Completed Sep 27 Drainage Basin Studies City Manager Submit recommendations for early approval of Completed priority drainage /sewer projects Sep 27 Funding agreement — SCDW Program Council Water Chart a future on a funding agreement for SCDW Committee Program Sep 27 Provincial Highways 5 yr program Mayor Submit proposed program to minister, copies to Completed Design Director /Dstrct Engr Sep 27 Glen Road Playground Equipment Leisures Services Engage community members re playground design, Staff has met with Completed Staff issue tenders, target completion date of spring 2011 neighborhood to consider playground design — tenders will Page 10 C1:3 Page 11 •7 be issued soon — target date for completion is June 26, 2011 October 25, 2010 Oct 25 Westgate Park drainage study City Mgr / Staff Meet w NBDoE Oct 25 AIM metal shredder, Port of Saint John City Manager Engage council in staff recommendations on EIA Completed November 8, 2010 Nov 8 SLS #3 land interests negotiation City Manager Negotiate agreement for lands needed for SLS #3 Harbour Cleanup November 22, 2010 Nov 22 Proposed Pension Plan Reforms City Solicitor, Draft changes as per report /resolution Ongoing Common Clerk,Mayor, Cy Mgr November 29, 2010 Nov 29 By -law respecting unsecured refuse on City Manager Prepare bylaw or other mechanism requiring prop properties owners to reimburse city for emergency response due to refuse Nov 29 Funding request field #1 Millidgeville City Manager /PlanSJ Report identifying need for fields/ recommended Completed methods of funding December 6, 2010 Ali Dec 6 Employee Assistance Programs City Manager Gentle Path Counselling Services letter to City Completed Manager Dec 6 Employee Assistance Programs City Manager Family Plus Life Solutions letter to City Manager Completed Dec 6 Phase B Westfield Rd Reconstruction City Manager / Refer funding of Phase B to budget deliberations Commissioner of Finance Page 11 •7 Dec 6 Vacant Land / Surplus properties City Manager Call for proposals of 3 props listed / report back on Completed results December 20, 2010 Dec 20 Canada Games Aquatic Center Roof City Manager Refer construction costs to 2011 capital budget Completed Replacement process Dec 20 Water Utility deferral payment plan City Manager and Investigate feasibility of creating a deferral payment City Solicitor plan Dec 20 Funding allocation for acquisition of City Manager Refer to budget deliberations Completed vacant properties Dec 20 West Industrial System City Manager Report back to Council with recommendation Completed Dec 20 Knox Letter City Manager Referred Completed JANUARY 04, 2011 ffw Jan4 Request MLA Carl Killen bring forward Mayor Formal request to MLA Killen Ongoing pension legislative changes Jan 4 Place SCAN task force contact info on City Manager Consult with SCAN task force city website, other promotion means Jan 4 Community centre partnerships — City Manager Explore feasibility of afterhours PALS programs at feasibility of afterhours PALS program community centres JANUARY 17, 2011 Jan 17 Compass Resource Management Common Clerk Schedule presentation on Feb 28 Completed Jan 17 Cutting of wood on city owned property City Manager Investigate select cutting of wood on City -owned Completed (Councillor Farren) property to fund trees for replanting Jan 17 Vendors on City Controlled Public City Manager Establishment of Taxi Review By -law Committee Vendor by -law Ongoing Places and Taxi Review by -law complete; Taxi by -law Councillor Farren review underway Page 12 6111 Jan 17 Vacant and Derelict Building Advocacy City Manager Prepare photo listing of vacant properties for Completed and Needed Legislation (Councillor distribution to Provincial Minister and Deputy McGuire) Minister. Jan 17 Overnight Winter Parking Restriction City Solicitor Amend Traffic by -law as per resolution and have translated Jan 17 Safe Clean Drinking Water — City Manager Appoint Paul Groody as designate Completed Designated Representative Jan 17 Demolition of Unsound Structures and Common Clerk To schedule, after receiving written submission from Completed Cleanup of Property at 32 Midwood property owner Avenue Jan 17 Vacant and Derelict Building Advocacy City Manager Prepare Visual Listing (digital photographs) Completed and Needed Legislation Jan 17 Traffic Control at Intersection of Saint City Manager Council to consider a design and feasibility project Refer to Budget 2012 Pending Point Rd and Foster Thurston Dr for a future General Fund Capital Program Jan 17 Overnight Winter Parking Restriction City Manager Amend Traffic By -Law Completed Jan 17 Design & Construction Management City Manager Engineering services increased to $798,820.50 Completed Spar Cove Rd Wastewater Pumping Station Jan 17 Mispec Park Recreation Committee City Manager Budget Deliberations Completed 2011 Budget Submission Jan 17 Legal Services to Board of Police City Solicitor Provide Legal Services Ongoing Commissioner Jan 17 Demolition of Unsound Structures and Common Clerk Schedule to hear from property owner Completed Cleanup of Property — 32 Midwood Ave JANUARY 31, 2011 Jan 31 Letter from Portage Atlantic re: Portage Mayor Referred Completed Atlantic Recovery Trail Project Page 13 51 Jan 31 N. Degrassi letter re: Snow Ban Alert City Solicitor Referred Completed System Jan 31 R. McGrath letter re: Presentation Feb Common Clerk To Schedule Completed 14, 2011 Jan 31 Infrastructure Stimulus Funding City Manager Submit all claims for eligible costs by April 30, 2011 Completed to Province Jan 31 ESJ proposed Economic Development City Manager Refer to Nominating Committee Completed Task Force Jan 31 ESJ Economic Development in Priority Mayor Send letter of thanks Completed Neighborhoods Jan 31 Remediation of Harrigan Lake City Manager Submit report on cost Refer to 2012 Capital Ongoing Budget Jan 31 Establishment of Bobby Hayes Day Mayor Referred On hold Jan 31 External and Internal Communications City Manager Report highlighting key components of strategy Completed Strategy Jan 31 Legislative Power to Create By -Laws City Manager Report on possible changes to legislative process of Completed by -laws Jan 31 Neighborhood Initiative for Ocean West City Manager Direct staff to examine enhancement ideas /policies Way and report back Jan 31 Vacant and Derelict Buildings City Manager Request report on fire dept capacity to deal with Completed dilapidated buildings Jan 31 Analog TV Transmission Mayor Write to CRTC Completed Jan 31 Brentwood Park Holdings Traffic City Manager Refer to Municipal Operations for report and Completed Situation recommendation FEBRUARY 14, 2011 Feb 14 Learn and Go Participants Common Clerk Schedule Completed Feb 14 Southern Lancaster St. Area Lower City Manager Provide advice re: alternate side parking on Completed West Side Lancaster St Page 14 61% Feb 14 Economic Development Task Force — Nominating For consideration Completed Name Submission by Councillor Higgins Committee Feb 14 Rockwood Park Boundary City Manager Submit report to Council re: Completed Feb 14 Rockwood Park City Manager Request staff to prepare advice re: establish and Completed entrench boundaries of park Feb 14 Town Hall Meetings (West) Follow -Up City Manager Direct staff to open discussions with some property Ongoing and Action Steps — Properties owners on Manawagonish Rd for mediation process Feb 14 Provincial Assistance on Vacant / Mayor Letter of thanks to Min. of Local Govt and Deputy Completed Derelict Buildings Minister Feb 14 Dangerous and Unsightly Conditions 32 City Manager Direct appointed officers to arrange for the Completed Midwood Ave demolition of structures Feb 14 SJ Board of Police Commissioners: City Manager Referred Completed Collective Agreement Feb 14 Kennebecasis Park Water Supply City Solicitor Commence legal proceedings Ongoing Breach of 1996 Agreement FEBRUARY 28, 2011 Feb 28 SJ Water — 2010 Annual Wastewater City Manager Authorize staff to forward report to Dept. of Completed Report Environment Feb 28 ESJ: Activity Update Economic Referred Completed Development Task Force Feb 28 SPRNG Letter: Rockwood Park City Manager Report and Recommendation Completed Boundaries along Sandy Point Rd Feb 28 SPRNG Clarification Letter: Rockwood City Manager Report and Recommendation Completed Park Boundaries along Sandy Point Rd Feb 28 FORP Letter: Rockwood Park City Manager Referred Completed Feb 28 Seniors Resource Centre Letter re: City Manager Referred Completed donation 50+ Friendship Games Feb 28 A. Shaw Letter re: Official Complaint City Manager Referred Completed regarding noise pollution South End Page 15 6IN Feb 28 Letter from Min. Trevor Holder re: City Manager Referred Completed Rockwood Park Feb 28 Mobilizing Vacant Properties into Urban City Manager Meet with Board of SJ Non - Profit Housing within next Completed Neighbourhood Revitalization month Feb 28 Waste Management Program City Manager Direct to select neighbourhood for 6 month pilot Completed project Feb 28 Overnight Winter Parking Restriction on City Solicitor Amend /prepare traffic bylaw Lancaster St Feb 28 Water Dispute with Town of Rothesay SJ Water Utility Request meeting with rep from Rothesay Completed Committee Feb 28 Designation of Head under RTIPPA City Solicitor Prepare resolution to appoint Clerk to role of "head" Completed MARCH 14, 2011 March 14 Fire Operations / Administration City Manager Report back to Council re: options for cost savings / Completed efficiencies March 14 Capital Investment to Assist the Porter City Manager Referred to 2012 capital budget deliberations Ongoing Memorial Playground Project March 14 ONE Change Neighbourhood Planning City Manager Refer to appropriate City depts. for info and Completed Documents integration with our current direction March 14 Marketing Opportunities for Property City Manager Develop strategy to market local development Completed Development possibilities March 14 City Manager: Wind -Up of the CofSJ City Manager and Prepare amendments to SJ Subdivision bylaw and Residential Infrastructure Assistance City Solicitor submit to Council Program, Commercial Incentive Program & Business Dev Initiative March 14 City Manager: Wind -Up of the CofSJ City Manager Provide report to Council re: suite of new Residential Infrastructure Assistance development financial incentives that supports the Program, Commercial Incentive Growth Strategy Program & Business Dev Initiative MARCH 28, 2011 Page 16 54 March 28 Sandy Point Road Planning Study (City Common Clerk Tabled Completed Manager) March 28 2010 Annual Water Report City Manager Direct staff to forward report to Dept of Environment Completed & Dept of Health March 28 Saint John Emergency Management Common Clerk Refer to Nominating Committee Completed Organization Advisory Committee March 28 Asphalt (Mayor Court) City Manager Review quality controls for asphalt and application Completed March 28 Spring — Summer Road Construction City Manager Review and report re: road construction and impact Completed (Councillor Titus) on public March 28 Harbour Passage (Norton) City Manager Ensure Harbour Passage is restored for use Completed March 28 Provincial Initiative: Crescent Valley City Manager Request Dept of Social Dev to present to council on Province declined Completed Neighbourhood Revitalization Project revitalization plans due to pending RFP (Councilor McGuire) March 28 PlanSJ Growth Strategy (Councilor City Manager Ensure Fairville Place is included Completed McGuire) March 28 City Manager: Municipal Legislative Council Select appointee Powers March 28 City Manager: Saint John Port Authority City Manager Coordinate formal written response to SJ Port Completed 2011 Land Use Plan Authority March 28 City Manager: Saint John Port Authority City Manager Refer to PAC, PIanSJ for review and comment Completed 2011 Land Use Plan March 28 City Manager: Saint John Port Authority City Manager Direct Planning to report to Committee of the Whole Completed 2011 Land Use Plan APRIL 4, 2011 April 4 Debenture Issue Commissioner of Report to Common Council on exact values Completed Finance Page 17 APRIL 11, 2011 55 April 11 Assuring High - quality drinking water — City Manager Seek cost sharing agreements with Program Structuring and Implementation Province and Federal Government & direct staff to identify efficiency & revenue opportunities April 11 City Manager: Update on Infrastructure Mayor Send correspondence to Regional Application Development Corporation F/U re: funding April 11 Campbell letter re: Unsightly Garbage City Manager Referred Completed April 11 Campbell letter Re: Development Commissioner of Referred Incentives Finance April 11 Saint John Track Club funding request City Manager Referred Completed April 11 Irving Oil and Little River Reservoir Common Clerk To schedule Completed Association request to present April 11 Koulaev letter regarding water meters City Manager Referred April 11 Ward letter regarding Tudor Lane City Manager Referred Completed April 11 Active Transportation Routes (Councillor City Manager Referred Snook) April 11 Parking on Certain portions of King City Manager Review of Parking on King Street East Completed Street East (Councillor Norton) April 11 Possible closure of Morna Heights Mayor and City Request meeting with Minister of Completed School Manager Education re: school's continued operation and growth April 11 Yard Waste (Councillor Titus) City Manager Direct staff re educating public on use Completed of composters; take steps to ban black bags for yard waste April 11 Market Place — Watermain, Sanitary City Manager Identify offset in 2011 within General Sewer & Storm Sewer Installation Fund Capital Program April 11 McKelvey Letter: Naming of Saint John Mayor / City Manager Letter to Provincial Government Completed Harbour Bridge Page 18 61101 APRIL 26, 2011 April 26 C. Archer request to present Re: Mixed Common Clerk To schedule Completed Martial Arts April 26 Managing the City's Woodlands City Manager Referred for report and (Councillor Farren) recommendation April 26 Harbour Clean -Up — Kennedy Street City Manager Negotiate to acquire land Completed April 26 Chesley Dr Emergency Asphalt Repairs Mayor Submit report to Minister & copies to Completed appropriate personnel at Dept of Transportation MAY 9, 2011 May 9 SJ Destination Marketing Request to Common Clerk Schedule Completed Present May 9 Hickey Bros re: Waiving of Fees City Manager Referral Request Denied Completed May 9 Little River Reservoir re: Cost sharing City Manager Report back to Council in 2 weeks Completed proposal May 9 Exhibition Park — The Field House Leisure Services Referral Completed Advisory Board May 9 Paving of Chesley Drive City Manager Report and recommendation Completed May 9 Winter Street Parking on Champlain City Manager Report back to Council within 4 weeks Completed Street May 9 Illegal Dumping and Improper Storage of City Manager Report /Presentation for next meeting Completed Garbage May 9 Road Conditions and Financial City Manager Referred to 2012 budget deliberations Ongoing Investment — Capital Budget 2012 re: revenue from Provincial Court House for investment in roads May 9 Urban Infill Opportunities and Incentives City Manager Provide new development financial Completed incentive programs Page 19 6% May 9 Vacant / Derelict Buildings City Manager Prepare report re: 98 -100 St. James Completed Street May 9 Active Transportation Route Harbour Mayor's Office Request Provincial DOT to reduce Completed Passage Alternative speed limit on Main Street May 9 Active Transportation Route Harbour City Solicitor Prepare amendment to Appendix "A" Completed Passage Alternative of Traffic Bylaw May 9 Thorne Avenue Lift Station Number 4 City Manager 2011 Water & Sewerage utility fund Completed capital program be increased; originally planned work for lift station be deferred to 2012 May 9 Thorne Avenue Lift Station Number 4 City Manager Provide progress report with financial Completed update on Lift Station 4 May 9 Engagement of Engineering Consultants City Manager Authorize staff to conduct negotiations Completed 2011 Capital Program re: engagement of engineering consultants re: 2011 capital program MAY 24, 2011 May 24 Mixed Martial Arts By -Law City Manager & City Refer to Province for consideration. Completed Solicitor May 24 Police Commission Request to Common Clerk Schedule presentation on Completed present CrimeMapping.com May 24 Dalhousie Medicine New Common Clerk Schedule presentation by Mary Completed Brunswick request to present Schriyer to the Clerk to schedule. May 24 Mill wood allocations Mayor Send letter to Province Completed May 24 By -law to prevent feeding deer City Solicitor Report and recommendation May 24 NB Power Transmission line City Manager Report in two weeks Completed through West Saint John May 24 Cedar Point Anchorage City Manager PAC report to council Completed May 24 Taxation Review Committee City Manager Issue questions to department heads Completed Questions and submit responses to Taxation Page 20 Nf:1 Page 21 We Review Committee. May 24 Draft land use plan Port Authority Mayor Forward correspondence to the Saint Completed John Port Authority June 6, 2011 June 6 Business Community Anti - Poverty City Manager Referred Initiative (BCAPI) letter June 6 Saint John Destination Marketing City Manager Acquire banner Re: Memorial Cup Completed Organization June 6 Saint John Airport Authority Common Clerk Schedule to present after Plan SJ presentation June 13`" June 13, 2011 June 13 Saint John Economic Development City Manager / Common Implementation of recommendations Engage LIFT consulting for Completed Task Force Clerk regarding boards and commissions service level agreement June 20, 2011 June 20, 2011 F. Vanier letter requesting semi- City Manager Referred for consideration Completed finals for World's Strongest Man competition to be held in Saint John June 20 Publishing a listing of Committees Common Clerk Publish listing of appointments Completed including terms of reference; time commitment; remuneration. June 20 Economic Development Specialist City Manager Recommendation re: means of funding Refer to Budget 2012 Ongoing for City of Saint John economic development specialist position. June 20 Glen Falls Flooding and City Solicitor Review the Flood Risk By -law Residential Relocation Page 21 We June 20 Glen Falls Flooding and City Manager Direct staff to determine storage space Residential Relocation in the forebay area and report June 20 Glen Falls Flooding and City Manager Direct staff to prepare inspection and Residential Relocation maintenance schedule for Marsh Creek Drainage system June 20 Glen Falls Flooding and City Manager Direct EMO to update flood response Residential Relocation contingency plan June 20 Glen Falls Flooding and City Manager Engage Consultants re: reservoirs Residential Relocation June 20 Glen Falls Flooding and City Manager Consult with YMCA (owners) Residential Relocation concerning Ashburn Lake June 20 Glen Falls Flooding and City Manager Consult with Province & Fed level Residential Relocation regarding floor assistance programs June 20 Glen Falls Flooding and City Manager / City Consult with Irvings re status of Residential Relocation Solicitor forebay lands June 20 Glen Falls Flooding and City Manager Develop assistance program for Residential Relocation property owners June 20 Glen Falls Flooding and City Solicitor Review ownership and responsibilities Residential Relocation along creek system July 4, 2011 July 4 J. Steele Letter re: guard rail City Manager Referral July 4 High Voltage Lines on West Side City Manager / City Report and Recommendation in 2 Completed (Farren) Solicitor weeks July 4 Seaside Park Stairs (Farren) City Manager Review options to find funds for repairs; report back to Council asap July 4 Morna Heights School (Farren) Mayor / City Manager Send letter to Education Board, Min. of Completed Education, Min. of Finance, MLA Parott, "Save the Morna Heights School" July 4 Council Reduction (Titus) City Solicitor Prepare draft bylaw amendment Completed Page 22 DoX July 4 Implementation of Live Webcam for City Manager Review and recommendation (if Technical Review Ongoing The City of Saint John (Norton) recommended, implement by Sept 2011 July 4 Development of an Annual City of City Manager Report re: suggest a model Refer to budget 2012 Ongoing SJ Award for Property Rehabilitation / Renovation McGuire July 4 City Manager: Land for Public Budget / City Manager Funding of $5000 (contingent of it Completed Purposes Trust Fund Applications being CSA approved) — Anglin Dr. Neighbourhood Assoc. Playground Project July 4 City Manager: Land for Public Budget / City Manager Funding of $5000 (contingent on Completed Purposes Trust Fund Applications matching funds — (Romeo & Juliet Park Committee July 4 PAC: Cedar Point Anchorage City Solicitor Report in 2 weeks Subdivision Phase 7 — 554 Woodward Ave July 4 PAC: Cedar Point Anchorage City Solicitor / City Review of Subdivision ByLaw Subdivision Phase 7 — 554 Manager Woodward Ave (re: Subdivision ByLaw) July 4 Leisure Services Advisory Board : City Manager Report and Recommendation Refer to Recreation Ongoing Priorities to Move our Community Masterplan process Forward July 18, 2011 July 18 Responsibilities of Saint John City Manager and City Clarify mandate of Saint John Pending Development Corporation Solicitor Development Corporation Re: Coast Guard Site. July 18 Letter Re: Royal Charter City Manager Send letter to black citizens of Saint Completed John July 18 Letter of Support for Canadian Mayor Send 2nd letter to Premier David Completed Blood Services (Mayor Court) Laward Re: Canadian Blood Services Page 23 lail July 18 Quinton Heights Playground / Refer to 2012 Budget deliberations Ongoing Green Space Investment (Councillor McGuire) July 18 Rationalization of Commissions City Solicitor Report and recommendation Completed (Councillor Sullivan) August 2, 2011 Aug 2 Emera Brunswick Pipeline Commissioner of Finance Issue receipt for the value of the gift. Aug 2 One Change Request to Present Common Clerk To schedule Completed Aug 2 Milford Park Request to Present Common Clerk To schedule Completed Aug 2 Saint John Transit Commission Common Clerk To schedule Completed Request to Present Aug 2 Permission to Reinstate Labour City Manager Refer to Police Commission Day Parade Aug 2 Green Infrastructure Fund Mayor Send funding request to Minister of Transport, Infrastructure and Communities August 15, 2011 Aug 15 Traffic restrictions on Uptown City Manager Request traffic restrictions City Solicitor completed Ongoing Streets During Outdoor Market report; requires bylaw, report, policy Aug 15 H. Wright letter regarding 410 City Manager Referred Pending Squadrom Canadian Air Force Aug 15 Sandy Point Road / Harrigan Lake City Manager Referred Area Restoration and other reenspace improvements Aug 15 Seniors Center request for funding City Manager Referred for a report and recommendation by August 29, 2011. Page 24 108% Aug 15 Dalhousie Medical School request Commissioner of Finance Referred to budget deliberations. for funding Aug 15 Saint John Airport: Plan SJ City Manager Review and a report back to Council. Feedback to Council Aug 15 Dominion Park Green Space Commissioner of Finance Referred to budget deliberations Enhancement Initiative Aug 15 Update on Ward Meetings City Manager Refer for update to council and Pending scheduling of community meetings Aug 15 Clean Safe Drinking Water Mayor Contact Government Officials Completed Aug 15 Clean Safe Drinking Water City Manager Review General Fund& other revenue Pending generating and report back to Council Aug 15 Tim Hortons on Bayside Drive City Manager Report and recommendation Completed Aug 15 FUSION Saint John City Manager Develop policies and procedures for temporary street closures in conjunction with community events August 29, 2011 Aug 29 2011 Wellfield Protection — Harbourview Mayor Send letter to Minister of the Subdivision Environment Aug 29 Wellfield Protection — Harbourview City Manager Once designated as protected area, Completed Subdivision order signage installed Aug 29 Standing Committee System Common Clerk, City Prepare draft by -law Manager and City Solicitor Aug 29 The New Brunswick Medical Common Clerk To schedule Education Trust, request to present September 12, 2011 Sept 12 Minutes of August 15, 2011 Common Clerk Check audio tape Completed Sept 12 Sydney Street Courthouse City Manager Contact province re: acquisition of 2 nd report pending on Completed Acquisition Sydney Street Courthouse and 110 Charlotte St. Charlotte St. Court house and report Page 25 [:m3 Page 26 It E, I back in timely manner Sept 12 Chalk Art and Busking City Manager Referred for report and recommendation Sept 12 Bally Desmond Subdivision City Manager & City Determine if developer is required to Solicitor build two public streets Sept 12 Available Development lots City Manager Direct Planning to prepare report Completed Sept 12 Record of Motions Common Clerk Add Actionable Items to Open Session Completed Sept 12 West side unsightly premises City Manager Create by -law and bring back in two Not required Completed months time Sept 12 Request for Restoration City Manager and budget Referred Refer to Budget 2012 Ongoing Committee: Re: 1671 Sandy Point deliberations Rd Sept 12 D. Bentley of Mobile Taxi — request Common Clerk Refer to Taxi Advisory Committee Completed to present Sept 12 NB Crime Stoppers Commissioner of Finance Refer for budget deliberations Sept 12 Regional Planning City Manager Invite each of neighboring mayors to Pending join a Citizens Advisory Group Sept 12 Financial Relationship with City Common Clerk Schedule for financial update Completed Commissions — Industrial Parks Sept 12 Financial Relationship with City City Manager Establish closer financial link Commissions — Parking Commission Sept 12 Traffic Issues — Fairville Blvd and Mayor and City Manager Contact Minister of Transportation Harding St West September 19, 2011 Sept 19 Cherry Brook Zoo Budget and Common Clerk To schedule Request to Present Sept 19 New Brunswick Medical Trust Commissioner of Finance Refer for budget deliberations Scholarships Page 26 It E, I Sept 19 SPCA request for new contract City Manager Referred Contract established for Pending 2011; 2012 depends on grant funding Sept 19 Police and Fire Budgets (Councillor Present to Council Titus) Sept 19 Saint John Water Committee City Manager Report to Council on a bi- weekly basis Ongoing Sept 19 Saint John Community Loan Fund Commissioner of Finance Report and recommendation Completed Re: $50,000 Investment September 26th, 2011 September 26, 2011 Sept 26 City Manager: Initiation of Formal Nominating Committee Refer names of CAC for consideration Completed Adoption of Municipal Plan on other committees Sept 26 City Manager: Initiation of Formal City Manager Initiate adoption process as prescribed Completed Adoption of Municipal Plan by NB Community Planning Act Sept 26 SJ Community Arts Board Common Clerk Schedule Sept 26 River Road Community Alliance Common Clerk Schedule Inc. Sept 26 Budget/Pensions /Options City Manager Prepare /Present approach, with time Ongoing (Councillor Titus) line re: pension, regulatory, legislative changes to set budget with the stated objectives Sept 26 Budget/Pensions /Options City Manager Prepare /Present options to maintain Refer to Budget 2012 Ongoing (Councillor Titus) tax rate without said changes Sept 26 Quinton Heights Park City Manager Referral Pending Enhancement — Heritage Canada Opportunity Councillor McGuire Sept 26 City Manager: Demolition of ByLaw Enforcement Arrange for demolition Dilapidated /Vacant Building — 18- 20 Bryden St Sept 26 City Manager: Solid Waste Mgmt Common Clerk Tabled for two weeks Completed Service — Collection Decision Page 27 mel Sept 26 City Manager: Letter of Agreement Common Clerk Tabled for two weeks Completed re: CUPE Local 18 October 3, 2011 Oct 3 Notice to Negotiate a New / City Manager Give written notice re desire to Completed Replacement Agreement with NB negotiate new or replacement Power agreement Oct 3 Notice to Negotiate a New / Fire Chief or Designate Negotiate /Draft new or replacement Replacement Agreement with NB City Solicitor or Designate agreement Power Oct 3 Hiring Freeze for Municipal City Manager Report and Recommendation by Oct Completed Employees 11, 2011 October 11, 2011 Oct 11 Sydney Street and Courthouse and City Manager Inquire regarding Provinces' plans for Report pending Pending Charlotte Street Courts the Family Court building on Charlotte Street. Oct 11 Letter from D. & J. Griffin City Manager Referred Ongoing Oct 11 Pension issues City Manager and Meet with media to answer questions Completed Commissioner of Finance when directed by Council Oct 11 City of Saint John Pension Plan Common Council Request the Pension Board to provide Referred to Pension Board Completed Insurance Coverage Payments information on insurance premiums of (Councillor Farren) the City of Saint John Pension Plan Oct 11 Representation at PAC City Manager Create interdepartmental staff committee Oct 11 Water Committee Mayor Inquire regarding invitations to committee meetings October 24, 2011 Oct 24 FCM Board of Directors Common Clerk Prepare submission to host 2014 Completed meeting Page 28 [del Oct 24 Letter from David Bentley Re: Mobile Common Clerk Refer to Taxi Advisory Committee Taxi Service Oct 24 Letter from MADD Saint John Re: City Manager Referred Ribbons on City Vehicles Oct 24 Overnight Parking Policy Councillor City Manager Referred for review and report Norton) Oct 24 Pending Closure Morna Heights School City Manager Referred to for report and presentation (Councillor Farren) Oct 24 Upgrades to Trade and Convention Commissioner of Finance Referred for 2012 budget deliberations Center (Councillor Farren) Oct 24 Women's Football World Tournament Common Council Send letter Completed (Deputy Mayor Chase) Oct 24 Listing of Committees Common Clerk Arrange to be translated and submit to web site Oct 24 Safe Clean Drinking Water Progress Common Clerk Forward previously submitted reports Ongoing Report & future reports to local provincial caucus and MP Rodney Weston. Oct 24 Aquatic Center Phase II Roof Repair Commissioner of Finance Referred for 2012 budget deliberations November 7, 2011 Nov 7 Committee System Form of Common Clerk Schedule presentation prior to the end Governance of November Nov 7 Letter from Kirby Lucas Re: Parking on City Manager Referred Regent Street Nov 7 Letter from Saint John Board of Trade City Manager Referred to Budget Deliberations be Re:2012 City of Saint John Budget Nov 7 Safe, Clean Drinking Water Progress Commissioner of Finance Affordability Analysis Report 3 Nov 7 Revised Pension Plan Reform City Manager Province of New Brunswick to be Proposal formally advised accordingly Page 29 Me Nov 7 Revised Pension Plan Reform City Manager, To develop and submit details of the Proposal Commissioner of Finance terms governing the reintroduction of and City Solicitor suspended indexing Nov 7 HADD Compensation Projects City Manager Design and tender under Harbour Cleanup program Nov 7 Simms Corner /Bridge Road Retaining City Manager Authorize staff to conduct negotiations Wall Repairs with GENIVAR Nov 7 Simms Corner /Bridge Road Retaining City Manager Authorize staff to request quotations Wall Repairs Nov 7 King Street East On- Street Parking City Manager Referred for report Nov 7 Fairville Blvd Corridor Enhancement Common Clerk Table until Nov 21, 2011 Plan (Councillor McGuire) Nov 7 Information Request Re 2012 Budget City Manager, City Solicitor Provide requested information during (Councillor Snook) and Common Clerk the 2012 budget deliberations November 14, 2011 Nov 14 Letter from West Business Association Saint John Police Referred Re: Lancaster Santa Claus Parade Commission Nov 14 Letter from Saint John Transit Nominating Committee Referred Commission Re: Expedition of Appointment of 3 commissioners Nov 14 Proposed Municipal Plan Planning Advisory Referred for report and Committee recommendation Nov 14 C.E Nicolle Community Centre — ONE City Manager Referred to 2012 Budget Deliberations Change Proposal Page 30 [ ;:] REPORT TO COMMON COUNCIL M &C2011 -288 November 4th, 2011 The City of Saint jo His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Research Agreement, Dalhousie University / City of Saint John PURPOSE The purpose of this report is to outline a proposed research agreement with Dalhousie University concerning drinking water treatment. BACKGROUND As you are aware, disinfection by- products (DBPs) are formed when disinfectants react with naturally occurring organic matter present in raw water. The quantity of DBPs formed is dependent primarily on the type of disinfectant used and the nature and concentration of dissolved organic carbon (DOC) in the water. In Saint John, drinking water treatment presently consists of only coarse screening and the addition of chlorine for disinfection. The preliminary design consultant for the new water treatment facility has proposed an enhanced coagulation facility - with the flexibility to add treatment steps in the future - should those be required. The level of disinfection by- products can be reduced by addressing the root contributors to their formation - type of disinfectant used and/or the nature and concentration of DOC in the source water. Lab -scale testing on reducing the levels of these compounds has been conducted over the past year. Various options are being considered for the future treatment process, including chloramination and magnetic ion exchange. For the past two years, Saint John Water staff has been working with researchers at Dalhousie University on preliminary magnetic ion exchange (MIEX) evaluations in the lab on Latimer Lake water. MIEX is designed to lower concentrations of organic carbon in the water prior to the addition of chlorine and, as a result, reduce the potential for formation of THMs (trihalomethanes) and HAAS (haloacetic acids). 70 Research Agreement, Dalhousie University / City of Saint John Page 2 M &C 2011 -198 November 7, 2011 ANALYSIS Dalhousie University has approached Saint John Water and others to join them in proposing a research project to NSERC (Natural Sciences and Engineering Research Council) to further study drinking water treatment processes on Eastern Canadian water (high organic carbon, soft, low alkalinity, and low pH, with large seasonal ranges in temperature). If the proposal is accepted, the Federal government would match dollar for dollar the cash contributions, and fifty cents on the dollar for all in -kind contributions. Saint John Water would make $25,000 monetary contributions in each of two years, with the option for another $15,000 in a Year 3, if SJ Water wishes to continue the research. The research work would grow in scale from previous bench scale studies at the university to also include larger pilot scale experiments conducted at the City's Latimer Lake water disinfection facility. FINANCIAL IMPLICATIONS The annual contributions from Saint John Water, as noted above, are only a portion of the total value of the research project; others would also be participating and contributing to the research. This work would be of great value to the community and its water utility. The City of Saint John contribution would be through the annual SJ Water Utility Fund Operating Budget. RECOMMENDATION It is recommended that Common Council authorize the City of Saint John (Saint John Water) to enter into a research agreement with Dalhousie University on drinking water treatment, and that the Mayor and Common Clerk be authorized to execute related documentation. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner, Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 71 REPORT TO COMMON COUNCIL M &C- 2011 -303 November 17, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: 514807 N.B. Inc. — City Market City of Saint John The City of Saint John leases Stalls 10 and 11 in the City Market to 514807 N.B. Inc. The current six year term began September 1, 2006 and will end August 31, 2012. The lease also provides the lessee with an option to renew for a five year term from September 1, 2012 to August 31, 2017. The sole owner of the shares in the company wishes to transfer his shares, 65% to D. Lavigne and 35% to J. Landers. The lease provides that the City must consent to any transfer of shares, such consent not to be unreasonably withheld. Staff is satisfied that the new shareholders have sufficient familiarity with the business and anticipate its satisfactory continuation. The rent is not in arrears. RECOMMENDATION: That the City of Saint John consent to the transfer of all the shares in 514807 N.B. Inc. by the current owner, G. Landers, to J. Landers 35% and D. Lavigne 65 %. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner, Planning and Development J. Patrick Woods, CGA City Manager 72 REPORU TO QOM MON COUNCIL M & C-2011 - 298 November 17, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Brentwood Crescent Storm Sewer Project Woodward Avenue BACKGROUND: ►f� 'R City of Saint John During the last two years, staff has negotiated easements from a number of properties that were required for a storm water management plan for the Brentwood Crescent Rider Sewer project. The Rider Storm Sewer provides flood protection for those homes on Brentwood Crescent and Woodward Avenue that had been experiencing recurring flooding during heavy rainfall events. The work associated with this project is now complete. However, there are still outstanding property acquisitions, which is the purpose of this report. ANALYSIS: In 1959, the Bullock's conveyed to the City a 60 foot wide parcel of land that was later developed as a public street, Woodward Avenue. In 1965, several parcels of land were conveyed from the Bullock's to the Province and at that time the subdivision plan incorrectly showed Woodward Avenue as having a width of 66 feet. In 1979, a subdivision plan along the southern side of Woodward Avenue was made based upon the original 1955 plan. In 1994, a subdivision plan along the north side line of Woodward Avenue picks up the three foot discrepancy and correctly shows a strip of land three feet wide being owned by the Estate of Gaile F. Bullock. Real Estate Services has had a number of discussions with the heirs of the Estate and have reached an agreement with the City to purchase the above described land situated along the north side of Woodward Avenue, comprising an area of 262 square metres. i U 73 Report to Common Council November 17, 2011 Page 2 The terms and conditions contained in the attached agreement have been reviewed by the City's Legal Department. The amount of compensation to the property owner is fair and consistent with other recent offerings involving other City projects of this nature. The following recommendation will acquire the fee simple interest in the property. RECOMMENDATION: 1. That The City of Saint John purchase a 262 square metre ± portion of the property as shown on an attached plan, identified as PID Number 55107247 from Frederick Bullock and Nancy Jemmett being the only heirs of Gaile F. Bullock in accordance with the terms and conditions contained in the Agreement of Purchase and Sale attached to this report (M &C # 2011 -298). 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. Respectfully submitted, _`�7 T� i" 6r , RPP Commissioner Planning and � J. Patrick Woods, C.G.A. City Manager CL/c Attachments 74 dip �. y lY O fill 4 {r �$�ejpp�yy a�w sar�nor � x� �J•Oi�O��P <fulY��W� d a 8 ti t� z a_s � v nA o , U C ya as vgfi7. ICYI e a C / 7 G rn a 3 eke a f o o 4 ! O '�s s F Q r� t�A f to a IgImmm R�9Bq�P�g7C�F� 5 AGREIE E AND SALE The Purchaser agrees to purchase from the Vendors and the Vendors agree to self to the Purchaser the lands designated PID #55107247 by Service New Brunswick (hereinafter the "heal Property") upon the following terms and conditions: �h Vendor: Frederick i}ullack f Boiestotivn, NB and t (� Nancy Jemmett o= Ontario being the o' fy heirs of Gaile F. Bullock, deceased, late of Saint John, NB Purchaser: THE CITY OF SAINT JOHN P.O. Sox 1971 15 Market Square Saint John, NB E21.41 Attention: The Common Clerk Premises: The real property comprises 262 square metres of land lying on the north side of Woodward Avenue, a public street in the City of Saint John between the said north side of Woodward Avenue and lands designated by PID #55213755 as shown on a Subdivision Plan prepared by Kferstead Quigley and Roberts Ltd. being Dwg. No. 2963, a photo reduced copy being attached hereto, Purchase Price: $7,388.00 + HST. if applicable Deposit: $200,00 payable upon the adoption of the Common Council Resolution, ($100.00 to each of the Vendors) Balance: $7,188.00 + HST payable on Closing ($3,594.00 to each Vendor) Closing Date: On or before March 31, 2012. I. The Purchaser shall acquire unencumbered freehold title to the Real Property; title shall vest in the purchaser upon the filing of a Subdlvlslon Plan pursuant to s. 56(4)(a) of the Community Planning Act (New Brunswick). 2. The Purchaser may examine title to the Real Property at its own expense within thirty (30) days following the Purchaser's acceptance of this offer. If within that time any valid objection to the title to the Real Property Is made in writing by the Purchaser to the Vendors which the Vendors shall be unable or unwilling to remove within twenty (20) clays of notification of such objection or objections and which the Purchaser will not waive, this agreement shall, notwithstanding any Intermediate acts or negotiations in respect of such objections, be null and void and any deposit shall be returned by the 76 Agreement of Purchase and Sale Frederick Bullock end Nancy Jemmett and The City of Saint John Vendors without interest and the Vendors shall not be liable for any costs or damages. Save as to any valid objection so made within such time, the Purchaser shall be conclusively deemed to have accepted the title of the Vendors to the Real Property. 3. to the event that the Vendors' title is encumbered, the determination that any encumbrance exists is in the sole and absolute discretion of the Purchaser, the Vendors shall obtain a Release, in registerable form, of such encumbrance. 4. (1) The Purchaser small, at its cost obtain and file in the Saint John County Registry Office the Subdivision Plan required to effect the conveyance herein contemplated; and ill) The Vendors hereby appoint the Purchaser their agent to make any application the Purchaser deems to be required under the Community Planning Act (NB). 5. The Purchaser shall have vacant possession of the Real Property on Closing. 5. The Vendors acknowledge that both Vendors must execute this agreement and sign the Subdivision Plan; should one of the Vendors not sign this agreement or the Subdivision Plan, then this agreement is null and void and any and all monies paid hereunder must be forthwith returned to the Purchase. 7. The Vendors shall provide to the Purchaser such evidence as the Purchaser may, at its sole discretion, require to ensure that the Vendors are the sole heirs of the late Gaile F. Bullock and further the Vendors shall release and indemnify the Purchaser from any and all liability in respect of any claims which may be made against the Purchaser by a claimant to the Estate of Gaile F. Bullock, deceased. 8. This offer shall be irrevocable by the Vendors until 4:00 p.m. local time on November 30, 2011 and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding upon the parties hereto. 9. The Vendors acknowledge that acceptance by the Purchaser must be by resolution of the Common Council of the City of Saint John. 10. This offer, when accepted, shall be read with all changes of gender or number required by the context and shall be binding upon the parties hereto, their respective heirs, executors, administrators, successors and assigns and time shall in all aspects be of the essence hereof. 77 Agreement of Purchase and Sale Frederick Bullock and Nancy Jemmett and The city of Saint John iN WITNESS WHEREOF the Vendors have caused these presents to be executed this-31 clay of 6 L�G/`Zi�' 2x17. mess Vendor Frederick Bullock ,.Witness Vendor 1 mett AND the Purchaser has caused these presents to be executed this day of ,2011. THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: in M &C --2011 -299 November 16, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Date 265 Hawthorne Avenue Extension BACKGROUND: As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearings. The following application has been received. City of Saint John Name of Location Existing Proposed Reason Applicant Zone Zone Larry Salmon 265 Hawthorne "R -2" "R-4" To recognize an Avenue Extension existing three - family dwelling RECOMMENDATION: That Common Council schedule the public hearing for the rezoning application of Larry Salmon (265 Hawthorne Avenue Extension) for Monday, December 19, 2011 at 7:00 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for report and recommendation. Respectfully submitted, Ken Forrest, MCIP, RPP J. Patrick Woods, CGA Commissioner City Manager Planning and Development 79 REPORT TO COMMON COUNCIL M &C2011 -294 November 14, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Contract 2010 -16: Westmorland Road (Westmorland Mall to Kervin Road) Roadway Reconstruction PURPOSE 71r � I The City of Saint john The purpose of this report is to update Council on the status of the Westmorland Road (Westmorland Mall to Kervin Road) Roadway Reconstruction project and associated costs. BACKGROUND Contract 2010 -16 consists of a project that was approved under the 2010 & 2011 General Fund Capital Programs as follows: This project consists generally of the supply of all necessary labour, materials and equipment for a full street reconstruction between the Westmorland Mall and Mountain Road and street resurfacing between Mountain Road and Kervin Road. Common Council, at its meeting of August 2, 2011, awarded Contract 2010 -16 (M &C 2011 -183) to Galbraith Construction Ltd. at the tender price of $506,827.60. Funding for this project was approved in the 2010 & 2011 General Fund Capital Program and the 2011 General Fund Operating Budget. ANALYSIS All work under Contract 2010 -16 has been completed. The final quantities and summary of change orders for the project have been finalized. The additional costs on the project have been compiled into two categories as follows: 1. Change Orders associated with additional traffic $67,790.84 management and repairs to existing storm sewer. W M & C 2011 -294 November 9, 2011 Page 2 2. Variation between estimated and final quantities $34,606.42 for asphalt, curb and sidewalk. E: Total Change Orders & Additional Quantities: Minus: Contingency Allowance: Net Additional Cost: COST SUMMARY Original Contract Value: Minus: Contingency Allowance: Value of Original Estimated Work: Summary of Change Orders & Additional Quantities : Estimated Final Contract Value: $102,397.26 - $54,240.00 48 157.26 $506,827.60 - $54,240.00 $452,587.60 +$102,397.26 $ 554,984.86 The final construction cost of the project based on change orders and additional quantities to date is $554,984.86. The difference between the final contract value and the original tendered price is $48,157.26 ($554,984.86- $506,827.60). The difference can be managed within the overall 2011 General Fund Capital Program envelope. RECOMMENDATION It is recommended that Common Council receive and file this report. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner, Municipal Operations & Engineering J. Patrick Woods, CGA City Manager a REPORT TO COMMON COUNCIL M &C2011 -296 November 15, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: 71n The City of Saint john SUBJECT: Contract 2009 -16: Market Place — Water Main, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction PURPOSE The purpose of this report is to update Council on the status of the Market Place — Water Main, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction project and associated costs. BACKGROUND This Contract consists of projects that were approved in the 2009 and 2010 General Fund and Water & Sewerage Utility Fund Capital Programs as follows: Market Place street reconstruction from King Street West to St. John Street including excavation and backfill with new granular materials, new concrete curb & gutter, and sidewalk, landscaping, and asphalt paving. The contract also includes a new sanitary sewer, watermain and storm sewer between King Street West and St. John Street. Common Council, at its meeting of May 10, 2010, awarded Contract 2009 -16 (M &C 2010 -161) to Fairville Construction Ltd. at a tender price of $2,996,845.31. Funding approved for this project totaled $2,875,000 ($1,785,000 in the 2009 General Fund and $785,000 in the 2009 Water & Sewerage Fund Capital Programs as well as $210,000 supplemental funding in the 2010 General Fund and $95,000 supplemental funding in the 2010 Water and Sewerage Fund Capital Programs). On April 11, 2011 (M &C 2011 -82) Common Council approved additional Park Redevelopment related work in the area of the Market Place reconstruction project (estimated at $97,284.53) be completed within this contract with an offset to be identified at a later date. M M &C2011 -296 November 15, 2011 Page 2 ANALYSIS The majority of the work under Contract 2009 -16 has been completed. The final quantities and summary of change orders for the project have not yet been finalized, however the project is nearing completion and the majority of the quantities and change orders have been agreed upon between the City and the Contractor. The additional work on the project thus far along with the associated costs have been compiled into eight categories as follows: 1. Change Orders associated with reinforcement of a $28,736.19 manhole upstream of the Market Place Wastewater Lift Station grit chamber. 2. Change Orders associated with removal and $127,666.67 disposal of contaminated timber fill encountered in the roadway during excavation. Geogrid was also used during backfilling where required. 3. Change Orders associated with the Park $215,140.79 Redevelopment work including the construction of wide, red sidewalk as well as bases for light standards and pedestrian traffic lights and the associated conduit (including installation of temporary poles to protect the bolts in the bases until the Park Redevelopment is completed in the future). The construction of portions of the Park Redevelopment project was pre- approved by Council (M &C 2011 -82). 4. Change Orders associated with the installation of $17,531.78 a 900mm dia. PVC sanitary sewer required due to the existing forcemain being in a different location than shown on drawings. 5. Change Orders associated with making $17,298.61 adjustments to piping in the field due to unforeseen piping conflicts. 6. Change Orders associated with additional units $68,535.49 not included in the contract. 7. Change Orders associated with revising the $1,701.69 watermain chlorination procedure. 8. Additional quantities including extra chambers $251,331.97 required for chlorination of new watermain, additional backfill in areas outside of pipe trenches where existing timber fill was removed under the road bed and additional storm sewer and new manhole installed around the back of Market Place Wastewater Lift Station to allow for future connection. W M &C2011 -296 November 15, 2011 Page 3 Total Change Orders & Additional Quantities: Minus: Contingency Allowance: Net Additional Cost: COST SUMMARY Original Contract Value: Minus: Contingency Allowance: Value of Original Estimated Work: Summary of Change Orders & Additional Quantities: Estimated Final Contract Value $727,943.19 - $206,225.00 521,718.19 $2,996,845.31 - $206,225.00 $2,790,620.31 +$ 727,943.19 $ 3,518,563.50 The estimated final construction cost of the project based on projected change orders and additional quantities is $3,518,563.50. The difference between the estimated final contract value and the original tendered price is $521,718.19 ($3,518,563.50- $2,996,845.31). The combined approved budget for the project is $2,972,285. The estimated final net cost of this project including construction costs, engineering services and after considering the City's eligible HST rebate is $3,485,453.97 resulting in a negative variance of $318,964.06 in the Water & Sewerage Utility Fund Capital Program and $291,489.91 in the General Fund Capital Program. This negative variance will be offset by the using remaining budget from the following Water & Sewerage Utility Fund and General Fund Capital Projects: University Avenue — Sanitary Bleury Street — Sanitary Bleury Street — Water Bleury Street — Storm Bleury Street — Transportation $ 68,000 $131,000 $ 80,000 Subtotal Utility Fund $279,000 $ 95,000 $212,000 Subtotal General Fund $307,000 It should be noted that this street reconstruction project has made a significant difference to the appearance of the Lower West Side and has provided much need improvement to the underground infrastructure on Market Place. M &C2011 -296 November 15, 2011 Page 4 RECOMMENDATION It is recommended that Common Council receive and file this report. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick woods, CGA City Manager W Now Brunswick Dwftl Society Societe Dentaire du Wick Council of the City of Saint John City of Saint John 15 Market Square PO Box 1971 Saint John, New Brunswick 1721-41-1 October 26, 2011 Dear Mayor and Council, 520 rue King Street, HSBC Place #820 P.O. /C.P. Box 488, Station "A" Fredericton, N. B. Q 4Z9 Tel.: (506) 452 -8575 Fax: (506) 452 -1872 I am writing to follow -up on the note sent by Dr Kelly Manning related to the recent proposal to eliminate fluoride from the city drinking water as a cost - cutting measure. I hope that you will take the time to consider all of the information before making a decision on this important issue. As such, I am taking this opportunity to write to you. You may be surprised to hear dentists advocating for the inclusion of fluoride in city water systems. After all, are we not the ones who would benefit from declining oral health of the local citizens? The fact of the matter is that we do not need studies and research to tell us what we can see every day: fluoride in the water system works. DENTAL HEALTH AND OVERALL HEALTH While cavities are largely preventable, tooth decay is an infectious disease and is the #1 chronic disease in children and adolescents in Canada. It is four to five times more common than asthma and is the second most expensive disease category in Canada (1, 2). Untreated tooth decay can lead to infection, pain and abscesses. It can affect school performance, even a child's sense of self -worth. More and more research links oral health with other health issues including cardiovascular disease. For your reference, I am attaching a report prepared by researchers at the University of Toronto which examines the links between oral health and overall health "Oral disorders, systemic health, wellbeing and the quality of life: A summary of recent research evidence ". When the number of young children visiting hospital emergency rooms is increasing due to dental decay, despite the numerous products available containing fluoride (toothpastes, rinses and mouthwashes), it is apparent that that they are not being used effectively, if at all. It is for these children (seniors, and adults alike) that fluoride is added to municipal water systems. Exposure to fluoride in the water at a young age benefits these children as they grow up and become adults, While the difference between one or two teeth that are DMFT (decayed, missing or filled) may seem negligible, to the child and his /her parent, the impact can be significant. Communities without municipal fluoridation reveal higher dental decay rates than _other communities with water fluoridation. As: noted above, fluoride works. /2 website: www.nbdental.com email: nbds @nb.aibn.com 0 DENTAL FLUOROSIS You will no doubt be told that dental fluorosis is a significant concern. In my professional opinion, and backed by the research of the federal government, I can inform you that mild to moderate dental fluorosis is a cosmetic issue, rather than a health - related one. In addition, the federal government concluded that fluorosis is so minor among Canadians that the numbers affected are negligible across the country. In fact, the 2007 Canadian Health Measures Survey (CHMS) concluded that "[s]o few Canadian children have moderate or severe fluorosis that, even combined, the prevalence is too low to permit reporting. This finding provides validation that dental fluorosis remains an issue of low concern in this country." (3) COMMUNITY -WIDE BENEFITS One of water fluoridation's biggest advantages is that it benefits all residents of a community — at home, work, school or play — throughout their lifetime. This is of key importance for families when income level or ability to receive routine dental care is a barrier to receiving its health benefits. Fluoridated water greatly reduces the number of cavities in children's teeth, which contributes to their healthy development. (4) Current studies of our population demonstrate that community water fluoridation reduces the incidence of tooth decay by 18 -40% (5,6,7). Research also tells us that oral health and general health are strongly linked (8). Fluoridation improves a population's dental health, and as a consequence, its general health. Contrary to warnings found on the internet, the fluoride provided in the water system is provided at optimal levels, meaning that it is carefully balanced to ensure the greatest benefit at the smallest amount. The concentration in water is minute and carefully managed to maintain the optimal level of 0.7 ppm. INTERNATIONAL SUPPORT Water fluoridation is supported by more than 90 health- related organizations around the world, including the World Health Organization, Health Canada, the Canadian and American Dental Associations, the Canadian Medical Association, the Food and Drug Administration of the United States and the Canadian Public Health Association. Both Canada's Chief Dental Officer and New Brunswick's Chief Medical Officer have also issued statements in support of continued municipal water fluoridation. The National Health and Medical Research Council of Australia stated that "water fluoridation remains the most effective and socially equitable means of achieving community -wide exposure to the caries prevention effects of fluoride." (9) The (US) Surgeon General supports this statement, noting "community water fluoridation continues to be the most cost - effective, equitable and safe means to provide protection from tooth decay in a community." (10) It is worth noting that in several communities across the country, city councils are considering adding fluoride to the water systems in order to minimize the levels of dental caries in the local populations, particularly in children. The most recent community to undertake this examination is the town of Orillia, Ontario. I am attaching, for your reference, a letter from Dr. Charles Gardner, Medical Officer of Health and Chief Executive Officer, Simcoe Muskoka District Health Unit. 2 MN ./3 Some communities which are making the decision to add it in again, after having taken it out, One such community is Dorval Quebec. Having removed the fluoride during an equipment upgrade in 2003, the community restored fluoridation in 2007. Data collected on children enrolled in public schools in Dorval between 2003 and 2006 indicated that the percentage of kindergarten children at high risk of developing dental caries doubled in the two -year period after water fluoridation was halted in 2003, rising from 8 to 17 %, which represents a statistically significant difference. (11) What are the benefits of community water fluoridation — beyond the proven oral health benefits? • Less out -of pocket expenses — a Centre for Disease Prevention and Control study says that for every dollar invested in community water fluoridation, $38 is avoided in costs for dental treatments. (12) • Less public spending on health care for emergency room visits to treat pain and infection — welcome news in a time when governments are faced with shrinking budgets and increasing needs 0 Less missed school and work time - Health Canada's research estimates 2.26 million school days and 4.15 million working days are lost annually to oral health issues. (3) As President of the New Brunswick Dental Society, practicing dentistry in the Woodstock region, but growing up in Nova Scotia where much more of the water is fluoridated, I can attest to the positive impacts of municipal water fluoridation. Dentists are the health care professionals, who are trained to promote good oral health. Municipal water fluoridation is one way to increase the oral health, and overall health, of our local citizens. It has been proven effective many times over. I hope you will trust in the expertise of both the federal and provincial governments, as well as the dental profession, when we urge you to maintain the fluoride in the municipal water. Happy, healthy and productive communities through the safe and effective preventive measure of water fluoridation. That's the argument for dental health. I look forward to hearing about your decision this fall. Should you require any additional information please do not hesitate to contact me. Sincerely, z42 Dr. Kent Orlando President, NBDS /encl. REFERENCES CITED: 1. Centre for Disease Control. Water - related hygiene. http: / /www.cdc.goy /healthvwater /hveiene /disease /dental caries.html 2. Federal Provincial and Territorial Dental Working Group. http://`www.fptdwg.ca/English/e- documents.html 3. Health Canada. Health Measures Survey 2007 -2009. http: / /www.hc- sc.gc.ca /hl -vs /pubs /oral- bucco /fart - fiche -o ra I -b ucco- stat- eng_ph� 4. Journal of the American Dental Association. Fluoride. http://www.iada- plus.com/content/`136/12/1783.full 5. U.S. Department of Health and Human Services, (2000). Oral Health in America: A Report of the Surgeon General. National Institute of Dental Craniofacial Research, National Institutes of Health. Rockville, MD 6. Brunelle JA, Carlos JR Recent trends in dental caries in U.S. children and the effect of water fluoridation. J Dent Res 1990;69(Spec Issue):723 -7. 7. Clark DC, Hann HJ, Williamson MF, Berkowitz J. Effects of lifelong consumption of fluoridated water or use of fluoride supplements on dental caries prevalence. Community Dent Oral Epidemio! 1995;23:20 -4. 8. Health Canada. The effects of oral health on overall health. http://www.hc-sc.Rc.ca/hl-vs/`ivh- vsv/life-vie/dent-eng.php 9. Government of Australia. 2007. National Health and Medical Research Council (NHMRC). Water fluoridation - information for health professionals. http: / /www.heaIth.vic.gov.au /environment /fluoridation /fluoriprof.htm 10. Surgeon General, Richard H. Carmona, MD, MPH, FACS, VADM, USPHS. Surgeon General's Statement on Community Water Fluoridation, 2004. htt p: //www.cdc.gov /fluoridation /fact sheets /sg04.htm 11. Institut national de sante publique du Quebec. Water fluoridation : An analysis of the Health Benefits and Risks. 2007. http: / /www.inspg.gc.ca /pdf/ publications /705- WaterFluoration.pdf 12. Centre for Disease Control. Cost Savings of Community Water Fluoridation. http: / /www.cdc.gov /fluoridation /fact sheets /cost.htm al :• A letter from Dr. Charles Gardner, Simcoe Muskoka Medical Officer of Health Page 1 of 2 In1COe %1:708. 721.754 I, k r+ a Told free: 1- 877 -721 -7520 ♦ y 1Ca esllc' WWW.S*uywoomuskokahe&Wl.org °r.Tf4CT HEALTH UMT Your Health Cannecdon A letter from Dr. Charles Gardner, Simcoe Muskoka Medical Officer of Health Regarding community water fluoridation As a father, former family doctor and as Medical Officer of Health for the Simcoe Muskoka District Health Unit, I am addressing questions about community water fluoridation that have been raised in Muskoka and elsewhere in Ontario. Community water fluoridation is one of the great public health achievements of our time and safely reduces dental cavities by 20 to 40 %. The debate about fluoridation has been springing up in cities and smaller municipalities across Canada of late, so Muskoka's situation has bearing across this health unit's territory. Public health's overriding goal is to protect and promote the health of everyone in the community. One of the great tools in that aim is fluoridation of drinking water. It gives children's teeth greater protection against decay. It reinforces adult teeth too. It does all this safely. Fluoridation of drinking water is an inexpensive way of improving oral health. Everyone can benefit regardless of their level of income. It saves the taxpayer many dollars in social assistance programs that cover dental care for those who cannot afford it. Fluoride is often found naturally in water. It needs to be added in Muskoka to be effective, but only in minuscule amounts. This has been done around the world to prevent dental cavities for more than 60 years. In Ontario, about 76% of the population has fluoridated tap water. Contrary to what you might hear opponents claim, community water fluoridation (CWF) works, and it works safely to prevent tooth decay. Despite the excellent track record of CWF, a small but very vocal minority continues to suggest a wide range of unsubstantiated health concerns, including cancer. It is very important to know that reliable scientific reviews have examined the alleged outcomes regarding safety, and have found no evidence that CWF causes these conditions. These reviews all conclude that CWF reduces dental decay and is safe. The hard numbers prove it. Where there's fluoride in the drinking supply, people have 20 to 40 per cent less decay than in non - fluoridated areas. We have seen the same results in Muskoka, where the majority of the water supplies have been fluoridated since 2003 and some go back to 1988. Children in Gravenhurst, Bracebridge, and Huntsville on average have 48% fewer decayed teeth than those in seven other non - fluoridated towns in Simcoe County (Alliston, Collingwood, Midland, Orillia, Penetanguishene, and Wasaga Beach). Fluoride toothpaste alone won't produce those results. http : / /www. simcoemuskokahealth. org/ topics/ dentatheRUilPreventingDecay /FluoridationICo... 7/5/2011 A letter from Dr. Charles Gardner, Simcoe Muskoka Medical Officer of Health Page 2 of 2 Fluoride varnishes at the dentist's office are out of reach for many of our citizens. The fluoride in your tap water is much like other additives that also aid your health. Chlorine is added to water, to prevent illness from bacteria. Vitamin D is added to milk to prevent rickets and to develop strong bones. Cereal has folic acid added to ensure healthy births for babies. The list goes on. We know that fluorosis does show up in some people. It's a side effect from too much fluoride. In its mild form, teeth will show blotches or streaks that are slightly whiter than the rest. Sometimes very young children will swallow their toothpaste — that could be enough to cause fluorosis, as toothpaste has more than 1000 times the concentration of fluoride in drinking water. Mild fluorosis of this sort is harmless. Very rarely there are more serious cases, where brown blotches develop. You cannot get that type of effect from Muskoka's fluoridated water alone. Claims of conspiracy and forced medication to the contrary, the decision to fluoridate is a public one. The public has the chance to debate the issue, because it can only be added or taken out of water with a vote of the people. We at the Simcoe Muskoka District Health Unit feel a need to contribute to the debate. We would like to see the public discuss this issue with the real facts in front of them. We share the same views on fluoridation as Health Canada, the World Health Organization, the Canadian Pediatric Society, the Canadian Dental Association, the Canadian Public Health Association, and the Ontario Chief Medical Officer of Health, to name just a few. I commend the District of Muskoka for its wise decision to use fluoridation to protect the dental health of all its residents, especially its children and most vulnerable citizens who can't afford regular dental care. I strongly urge its continuation in Muskoka. I also encourage all municipalities without fluoride in Simcoe County to take up the program. Please feel free to contact us if you would like to discuss this subject in greater detail by calling our Health Connection line at 705- 721 -7520 or 1- 877 - 721 -7520. Sincerely, Dr. Charles Gardner Medical Officer of Health and Chief Executive Officer, Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, ON L4M 6K9 Telephone: 705 - 721- 752OFax: 705 - 721 -1495 Have questions? Contact Your Health Connection: (705) 721 -7520 or 1- 877 -721- 7520 . Copyright © 2008 - 2011. Simcoe Muskoka District Health Unit. All rights reserved. http: / /www. simcoemuskokahealth.org /top ics/ dentalheAlh/ PreventingDecay /FluoridationICo... 7/5/2011 Oral disorders, systemic health, well- being and the quality of life A summary of recent research evidence David Locker and David Matear Community Health Services Research Unit Faculty of Dentistry University of Toronto 92 "Oral health is integral to general health...you cannot be healthy without oral health"' Donna E. Shalala U.S. Secretary of Health and Human Services 93 Summary Recent research evidence suggests that common oral disorders can have a significant impact on systemic health and the quality of life. They affect the well -being of individuals and society as a whole. Dental decay in childhood • Dental decay is a disease caused by a bacterial infection. It is one of the most common disorders of childhood affecting 60 percent of 5 to 17 year -olds. A rapid form of the disease affects pre - schoolers and impacts on their lives in terms of pain, poor sleep and poor eating habits. It can be a contributing factor in `failure to thrive' in which children exhibit low weight and height for their age. Periodontal disease and systemic health • Periodontal disease is a chronic infection caused by bacteria that accumulate in plaque. It is becoming increasingly evident that such infection can influence systemic health in many ways. • Studies in animals and humans have linked oral infection in mothers to pre -term low birth- weight (PLBW) babies. One study suggested that mothers with severe periodontal disease had up to eight times the risk of PLBW deliveries. • Prospective studies have found an association between periodontal disease and heart disease. A national study of Canadians aged 36 to 69 years found that those with severe gum or periodontal disease had between three to seven times the risk of fatal coronary heart disease. • Periodontal infections have also been linked to stroke, aspiration pneumonia in the institutionalized elderly and chronic respiratory disease. Malnutrition and involuntary weight loss in the elderly It has been estimated that between 5 and 10 percent of community dwelling elderly and 30 to 60 percent of homebound and institutionalized elderly are malnourished. • Poor oral health and tooth loss in the elderly results in a reduction in the ability to chew and marked changes in dietary preferences. Those with no natural teeth have reduced intakes of fibre, protein, calcium and vitamin C. These reduced intakes are associated with reduced biochemical markers of nutritional status. •, Studies of hospital and nursing home populations have indicated that poor oral health and problems chewing are linked to low body mass index and involuntary weight loss. In turn, these have been associated with increased morbidity and mortality. Oral cancer • Oral cancers account for 3 to 4 percent of all cancers and 2 to 3 percent of all cancer deaths. In Canada in 1996, there were 3090 cases of oral cancer and 1070 deaths. Five -year survival rates for oral cancer are often 50 percent or less. Survival rates have not changed since the mid- 1970s. Approximately 75 percent of all oral cancers are due to tobacco use, alcohol or both. Oral health and the quality of life • Canadian studies have indicated that over a four -week period 6 to 9 percent of adults experienced moderate to severe oral or facial pain. This pain affected the daily activities of one -in- seven. The most common pain affecting daily life was toothache. • Among Canadians aged 18 years and over, 13 percent have problems chewing and 10 percent have problems with speech. One third of those aged 65 and over cannot chew a complete range of foods. For one- in -seven adults poor oral health impacts on psychological and social well- being; it detracts from the pleasure of eating and affects communication, social relationships and other daily activities. • Among older adults, those who experience psychosocial problems related to oral disorders have scores on measures of quality of life that indicate lower morale and life satisfaction. Inequities and inequalities in oral health • Only 53 percent of the Canadian population are covered by dental insurance. Almost 80 percent of high- income individuals aged 25 to 44 years are covered compared to only 11 percent of low- income elderly. + Canadians with dental insurance were 2.7 times more likely to report a dental visit in the previous year than the non - insured. 95 • The oral health status of low- income individuals of all ages is markedly worse than that of high- income subjects. New immigrants adolescents in Ontario were four times as likely as their Canadian -born counterparts to need dental treatment. Costs of dental disorders in Canada • The costs of dental care in Canada in 1989 were estimated at $3.1 billion. Only 14 percent of these costs were pain by public funds. In 2000, it has been estimated that the costs of dental care were $6.4 billion. • U.S data from 1989 indicate that dental disorders and visits resulted in 2.7 million work -loss and 1.0 million school -loss days. • In Canada in 1986, dental disorders ranked third in terms of treatment costs, after cardiovascular diseases and mental disorders. Oral disorders, systemic health and well -being Introduction This document summarizes recent research evidence linking common oral diseases and disorders with systemic health, well -being and the quality of life. It aims to demonstrate the significance of oral disorders for population health in order to establish these disorders as a significant public policy issue. The issues addressed in the document are: • dental decay and the growth and development of young children; • periodontal disease and systemic disorders • low birth weight • heart disease • stroke • respiratory disease • malnutrition and involuntary weight loss in the elderly • oral cancer oral disorders and the quality of life • pain • functional well -being • psychosocial well -being • inequities and inequalities in oral health • dental insurance coverage • access to dental care • oral health outcomes • costs of dental care Although much of the research linking oral disorders with major systemic disorders and quality of life outcomes is preliminary, and further research needs to be undertaken, it strongly suggests that oral conditions can have a major impact on the health and well -being of people of all ages. 97 Oral disorders, systemic health and well -being Dental decay in childhood Dental decay is a disease caused by a bacterial infection. It is one of the most common diseases in childhood. Among 5 to 17 year -olds dental decaty is five times as common as asthma and seven times as common as hay fever (Figure 1). Figure 1 Percent of 5 to 17- year -olds with various disorders 70 — 60 58.6 50 40 30 I 20 11.1 10 S 4.2 0 Dental decay Asthma Hay fever Chronic bronchitis U.S. Third National Health and Examination Survey, 1988 -1994 Early childhood caries A particularly damaging form, early childhood caries (ECC) occurs in the primary dentition of pre- school aged children. Although not life threatening, dental caries may be contribute to long -term sub - optimal health. Other potential consequences are poor speech development, decreased facial aesthetics and lack of guidance for permanent teeth leading to malocclusion. It may be painful, imposes a significant burden on the patient and family. • In urban areas of Canada, the prevalence of ECC in pre- school is 6 -8 %. In the most disadvantaged populations such as the Inuit populations of the Northwest Territories, 65% of 4- year -olds are affected2. 2 Oral disorders, systemic health and hell -being ECC is more common than other preventable childhood illnesses such as rubella, mumps and measles3. In 1992, 39% of emergency visits to Montreal Children's Hospital Dental Department were due to severe dental decay and 70% of these visits were children aged between one and 5 years4. Children with ECC often need to be treated under general anaesthesia in general hospital settings. Consequently, it is expensive to treat. • The average cost of treating one Canadian child with this condition ranges from $700 to $30005. • Claims data from Ontario's Children in Need of Treatment Program (CINOT) indicates that although ECC accounts for only a small proportion of claims, they are the most expensive claims3. • It has been estimated that in Ontario the annual costs of treating ECC are $13.8 million. Dental decay and quality of life in young children Severe dental decay can affect the lives of young children in many ways. In a Canadian study of preschoolers with the disease 4: • 48% complained of pain • 61% ate sparingly or did not finish what was served • 35% had problems sleeping • 5% had behaviour problems Following dental treatment, most of these problems were eliminated (Figure 2): 97% no longer complained of pain, 60% improved their eating habits and 84% showed improved sleep. .. Oral disorders, systemic health and weld -being Figure 2 Percent of young children with severe decay exhibiting various problems pre- and post- treatment 70— so 50 40 30 - 20 10 0�Jr Pain Problem Eat sparingly Poor sleep Poor eating behaviour OPre- treatment OPost- treatment Low et al, 1999 Growth and development Failure to thrive (FTT) is an increasing symptom in the child population and is often associated with serious medical problems or nutritional deficiency. Manifestations of FTT include low weight or height for age. Severe dental decay can be a contributing factor for FTT7. Studies of young children" (Table 1; Figure 3) indicate that: children with ECC weighed significantly less than matched controls; + children with ECC were more likely than controls to weigh less than 80% of their ideal weight (one of the criteria for FTT); • children with ECC were more likely than controls to be in the bottom 10`" percentile and less likely to be in the upper 75h percentile for weight; • as ECC children age they are increasingly likely to exhibit decelerating weight gain and to fall into the lower weight percentile categories • ECC children are more likely to fall into the lowest percentile categories for height. 4 100 Oral disorders, systemic health and well -being Table 1 Comparison of weight of ECC patients and matched controls ECC patients Controls Weight (kg) 15.2 16.2 Less than 80% 8.7% 1.7% ideal weight Less than 10th 19.1% 6.9% percentile More than 75th 26.1% 41.8% percentile Acs et a!, 1992 Figure 3 Percentile height category distribution for ECC children and controls Percent 60 50 40 30 20 10 0 150.6 39.6 38.81 32.4 i 14.9 10.3 10.9 X <3 3 <X <25 25 <X <75 75 <X <100 ❑ECC children ❑Control Children Ayhan at al, 1996 5 101 Oral disorders, systemic health and well -being Following dental treatment, children who had ECC exhibited a significantly higher growth velocity than control children so that at 18 month follow -up30: • there was no difference in the weights of the EEC and control children (Figure 4); • none of the EEC children weighed less than 80% of their ideal weight. This and studies based on case histories suggests that the effects of severe decay in young children impacts on somatic growth and development as well as quality of life. It is probable that the onset of pain and infection along with altered eating and sleeping patterns is the case of this decrease in weight gain. Figure 4 Mean weights (kg) of ECC and control children at baseline and follow -up 22 20 19.2 19.4 18 16.9 mom" 16 J14.7 14 12 10 Baseline Follow -up CI ECC children WControl childen Acs et A 1999 C 102 Oral disorders, systemic health and well -being Periodontal disease and systemic health It is becoming increasingly evident that oral infections can influence systemic health. A number of mechanisms have been identified whereby periodontal infections may have an adverse effect on systemic health and increase the risk of major medical disorders i Prevalence of periodontal disease Periodontal diseases are chronic infections caused by gram- negative bacteria that accumulate in plaque. Bacterial products directly injure periodontal tissues and elicit an inflammatory and immune response. Significant entry of microorganisms and their products into the blood - stream can be provoked by dental procedures, mastication and oral hygiene procedures and is directly related to the severity of gingival inflammation,i t • U.S. data indicate that severe periodontal disease (6 mm or more loss at one or more tooth sites) increases with age and affects one in seven of those in middle age and almost one in three elderly 12(Figure 5). • An individual with severe disease can have an aggregated ulcerated and infected wound as large as 50 square centimetres13 Figure 5 Percent of US adults with loss of periodontal attachment of 6mm or more 35 29.5 30 25 23.4 20 19 15 13.9 10 6.7 5 2.6 a.2 0 18 -24 25-34 3544 45-54 55-64 65-74 75+ Age group Burt and Eklund, 1999 7 103 Oral disorders, systemic health and well -being Periodontal disease and reproductive outcomes Low birth weight (LBW) is defined as a birth weight of less than 2500 gms. Pretenm delivery is the principal cause of LBW. Preterm LBW (PLBW) babies constitute a major public health problem since PLBW is one of the major causes of perinatal mortality and morbidityla,ls • Approximately 10% of births are preterm and the incidence appears to be rising; PLBW babies require prolonged hospitalization at birth and are more likely than normal birth weight babies to require hospitalization during the first year of life. • PLBW children have high rates of abnormal growth, developmental problems and long -term disabilities. Evidence relating oral infection to low birth weight comes from animal studies and human case control studies. For example, two U.S. case control studieS15,16 found that: • Mothers of PLBW babies had significantly more periodontal attachment loss than normal term mothers (means of 3.10 mm vs 2.98 mm, respectively). • After controlling for other risk factors and covariates, mothers with severe disease (3 or more mm of attachment loss at 60% or more of sites) were seven or more times at risk of PLBW. Odd Ratios were 7.5 (95% confidence interval: 2.0 -28.8) for all mothers and 7.9 (95% confidence interval: 1.6 -41.4) for mothers giving birth to their first baby (Figure 6). • PBLW mothers differed from normal term mothers in the biochemical and microbial parameters of periodontal disease. The former had twice the level of prostaglandin E2 in the gingival crevicular fluid than the former and higher levels of four selected periodontal pathogens. These differences in the periodontal status of cases and controls were confirmed by Dasanayake (1998) 17 (Figure 7). 104 Figure 6 Oral disorders, systemic health and well-being Adjusted odds ratios for PLBW: Primiparous mothers Treated BV African - American Age Tobacco Alcohol Perio disease 0 Offenbacher et al, 1996 BV — Bacteria] vaeinitis 2 4 6 8 ODDS RATIO Figure 7 Periodontal status of PLBW mothers and normal controls # sextants with pockets # sextants with calculus #bleeding sextants # healthy sextants Dasanayake, 1998 0 1 2 3 4 5 6 ❑ Cases J7 Controls 9 105 Oral disorders, systemic health and well -being Periodontal disease, cardiovascular disease and stroke Heart disease is the number one killer in developed countries, accounting for 50% of deaths. Infection has been recognized as a risk factor for atherogenesis and thromboembolic events. Animal and population -based studies have suggested that periodontal disease is linked to both heart disease and stroke. Four prospective studies have found an association between periodontal disease and heart disease with adjusted odds ratios varying between 1.5 and 2.7 (Table 2a). Table 2a: Summary of prospective studies of periodontal disease and heart disease Study: Cardiovascular outcome Adjusted odds ratio De Stefano et al, 199318 Coronary heart disease 1.72 (1.1- 2.68)* Joshi ura et al, 1996 New coronary heart disease 1.67 1.03 -2.71 Beck et al, 1996 New coronary heart disease Fatal coronary heart disease 1.50 (1.04 -2.14) 1.90 1.03 -3.43 Genco et al, 1997 New coronary heart disease 2.68 (1.35-5.60)** * Men under age 50 only ** Individuals under 60 • A Canadian prospective stud Y21 also found a relationship between various oral parameters and fatal coronary heart disease among persons aged 35 -69 years (Table 2b). Table 2b: Canadian study of oral health and fatal CHD: age 35 -69 years Oral parameter: Adjusted relative risk: 95% Cl) Severe gingivitis 6.95 2.32 -20.8 Periodontitis 3.39 1.11 -10.4 Edentulous 4.68 1.64 -13.4 RRs adjusted for other CHD risk factors • The risk of cardiovascular disease increases with the severity of periodontal disease22 (Figure 8). 10 106 Oral disorders, systemic health and well -being Figure 8 Odds ratios for number of periodontal sites with >20% bone loss and total CHID adjusted for age and other risk factors 2.5 2 Odds 1 -5 ratio 1 0.5 182 3to5 6to10 11 to 20 Number of sites with bone loss >20% Beds et A 1998 Stroke • Case - control and prospective studies have also suggested that periodontal disease and tooth loss are associated with stroke'. • Adjusted odds ratios ranged from 1.48 to 2.80 indicating that those with poor oral health may have up to three times the risk of stroke 1,21. Periodontal disease and respiratory disorders Bacterial pneumonia is a common and costly infection and a significant cause of morbidity and mortality in patients of all ages 24. It is of special significance in the elderly, accounting for the majority of admissions to hospitals from nursing homes. • Bacterial pneumonia in adults results primarily from colonization of the oral cavity by patho enic bacteria and aspiration of these bacteria into the lower respiratory tract' . Such colonization is especially likely in individuals with periodontal disease and poor oral hygiene 6. 11 107 Oral disorders, systemic health and well -being • Poor oral hygiene in residents of long -term care facilities may place them at risk for colonization by respiratory pathogens 27. This is supported by the observation that rates of aspiration pneumonia are higher in those with natural teeth28. One study reported that poor oral hygiene may be a major risk factor for respiratory tract infection in the institutionalized elderly29. Poor oral hygiene and poor oral health have also been linked to chronic respiratory disorders in the general population. • A study using data from a U.S. national survey found that those with the poorest oral hygiene were 4.5 times (95% confidence interval 1.06- 18.99) at risk of having chronic respiratory disease 30. A clear dose response relationship was also found. Periodontal disease (measured as alveolar bone loss) has also been found to be an independent risk factor for chronic obstructive pulmonary disease (Adjusted odds ratio =1.8; 95% confidence interval: 1.3- 2.5)31 12 1: Oral disorders, systemic health and well -being Oral disorders, malnutrition and involuntary weight loss in the elderly Elderly in Canada The population aged 65 and over is growing at a faster rate than any other age group. This will increase demands for medical, dental and social care. By 2011, one in seven Canadians will be aged 65 years and over32. • Almost one third (28 %) live in households with annual incomes of less than $15,000 and one half (52 %) in households with incomes of less than $30,00032. • Cost is a major barrier to accessing dental care 33 • Needs for dental care are higher in this age group than any other, and particularly high in institutionalized elderly. Over half of the latter have been found to need restorative care and one fifth surgical treatment34. Dietary choices and malnutrition Poor oral health in general and the loss of teeth in particular results in a reduction in chewing efficiency. As the ability to chew declines people change their dietary preferences to foods that require less mastication. In turn, this can result in marked changes in dietary intakes. Consequently, it is estimated that between 5 and 10% of community dwelling elderly and 30 to 60% of homebound and institutionalized elderly are malnourished35 • Intakes of fibre, protein, intrinsic and milk sugars, calcium, non -haem iron, and vitamin C are reduced in those with no natural teeth46 • Increased numbers of functional natural teeth is associated with increased intakes of micro - nutrients and vitamins37. • Reductions in intakes are associated with reduced biochemical markers of nutritional status. Disturbingly low levels of vitamin C have been found in edentulous people in long stay care homes36 « A study of elderly in retirement homes found that the Mini - Nutritional Assessment scores of those with no teeth indicated they were at risk of malnutrition38(Figure 9). 13 109 Oral disorders, systemic health and well - being Figure 9 Mean Mini - Nutritional Assessment scores of elderly in retirement homes Mean MNA score 26 25 24 Well nourished 23 At risk 22 21 20 0- , r Edentulous Natural teeth + partial Natural teeth - no denture denture Griep et al, 2000 Weight loss Many studies have demonstrated an association between weight loss and increased morbidity and mortality. This association is particularly prominent among older adults. • Studies of hospital and nursing home populations have indicated that oral health F roblems, particularly problems chewing, are linked to low body mass index3 and involuntary weight loss40. • A study of community dwelling elderly found that 6% of men and 11% of women aged 70 and over lost 10% or more of their body weight over a one- year perioda' • Those with no natural teeth were twice as likely to experience significant weight loss after controlling for other risk factorsa' (Figure 10). ]4 110 Oral disorders, systemic health and well -being Figure 10 Risk factors for significant weight loss in community dwelling elderly Edentulous . Limitation in ADL — - - 2+ illnesses Low income Age 80+ Female - - 0 1 2 3 4 Ritchie et al, 2000 ADJUSTED ODDS RATIO 15 111 Oral disorders, systemic health and well -being Oral cancer: Tobacco and oral health Oral cancer is the one condition affecting the mouth that is potentially fatal. Oral cancers account for 34% of all cancers and 2 -3% of all cancer related deaths.The disease and its treatment lead to impaired function, pain and disfigurement and the financial burden imposed by the disease is high since rehabilitation and prosthetic replacement are often necessary. • Age- adjusted oral cancer mortality rates in the U.S. declined between the 1960s and 1970s but remained stable between the 1970s and 1990S42 (Figure 11). Figure 11 Age- adjusted mortality rates per 100,000 population from oral cancer: U.S. 6 5 4 3 2 1 I G 0 — 1972 -74 1975 -77 1979 -81 1984 -86 1987 -89 1990 -92 Y Female E Male American Cancer Society, 1997 • The estimated incidence of oral cancer in Canada was 3090 cases in 1996; the estimated number of deaths from oral cancers was 1070 (1.7% of all cancer deaths)43 • Potential years of life lost due to oral cancer were 17,000 in 199344. Five -year survival rates for oral cancer are often 50% or lower45. Survival rates have not changed since the mid -1970s 42(Figure 12). Lrl 112 Oral disorders, systemic health and well -being Figure 12 Five year survival rates (%) for females and males diagnosed with oral cancer: U.S. Percent 60 50 40 30 20 10 0 1974 -76 1977 -79 1980 -82 1983 -85 1986 -91 227Females 11 Males American Cancer Society, 1997 Risk factors for oral cancer It has been estimated that approximately 75% of all oral cancers are due to tobacco use, alcohol or both. • Case - control studies in Canada and the U.S. have documented a four -fold or greater increase in deaths from oral cancer among smokers or alcohol abusers4a • One study of males found the following odds ratios for smoking, drinking and smoking and drinking combined 46: Heavy smokers; non - drinkers OR =7.4 Heavy drinker; non - smoker OR =5.8 Heavy smoker and heavy drinker OR =37.7 Blot et al, 1988 Other risk factors include older age, exposure to sunlight and chronic inflammation. 17 113 Oral disorders, systemic health and well -being Oral health and the quality of life In 1948 the World Health Organization defined health as `a complete state of physical, mental and social well -being and not merely the absence of illness and infirmity'. Following from that definition considerable attention has been given to the way in which diseases and disorders affecting various body systems compromise the quality of life. Oral and dental diseases, though not conventionally considered serious, can undermine well being to a surprising degree. Pain Pain is a common consequence of oral disease. Canadian studies47.48 have indicated that, in the previous four weeks: between one third and two -fifths of the population experienced oral or facial pain; between 6% and 9% had pain that was moderately severe to severe; the daily activities of one in seven were affected by this pain 49 (Table 3). Table 3: Ps chosocial impacts of pain Disturbed sleep 5.5% Took time off from work 1.7% Stayed home more than usual 2.0% Stayed in bed more than usual 1.5% the most common pain affecting daily life was toothache. Functional problems Oral diseases and disorders compromise the ability to chew and the ability to speak clearly, Among Canadians aged 18 years and over, 13% are unable to chew a complete range of foods and 10% have problems with speech48; 33% of those aged 65 years and over have problems chewing some foods 48; 18 114 Oral disorders, systemic health and well -being problems with chewing and speech are most common among those with no teeth and those wearing dentures48 (Table 4). Table 4: Functional problems by dental status Impact on psychological and social well-being Oral disorders can impact on many aspects of psychological and social well- being. Loss of function may limit food choices and detract from the pleasures of eating. They may lead people to restrict social contacts and avoid intimacy. They can also result in low self - image and self - esteem. • In a study of Canadians aged 18 years and ovet", 14% reported experiencing one or more psychological and social impacts very often or all the time in the previous year. Eight per cent had problems with respect to eating, 4% with communication - social relationships and 2% with other activities of daily living. The most common problems are listed in Table 5. Table 5: Psvchosocial outcomes of oral disorders Prevented from eating foods you would like to eat Problem chewing Problemspeaking Edentulous 61.3% 12.9% Dentate with dentures 28.3% 15.2% Dentate no dentures 3.1% 6.7% Impact on psychological and social well-being Oral disorders can impact on many aspects of psychological and social well- being. Loss of function may limit food choices and detract from the pleasures of eating. They may lead people to restrict social contacts and avoid intimacy. They can also result in low self - image and self - esteem. • In a study of Canadians aged 18 years and ovet", 14% reported experiencing one or more psychological and social impacts very often or all the time in the previous year. Eight per cent had problems with respect to eating, 4% with communication - social relationships and 2% with other activities of daily living. The most common problems are listed in Table 5. Table 5: Psvchosocial outcomes of oral disorders Prevented from eating foods you would like to eat 4.7% Enjoyment of food less than it used to be 3.2% Takes longer to finish a meal than other people 6.4% Avoided eating with others 2.0% Embarrassed by appearance or health of teeth /mouth 2.9% Avoided conversation with others 1.0% Avoided laughing or smiling 2.3% Studies of community dwelling older adults and the elderly living in geriatric care centres have found that those who experience psychosocial problems related to oral disorders have scores on measures of quality of life that indicate significantly lower morale and significantly lower levels of life satisfaction 'o," (Figure 13). • These effects remain after controlling for other influences on quality of life such as general health status, adequacy of income and marital status". 19 115 Figure 13 Oral disorders, systemic health and well -being Quality of life scores by psychosocial impact scores QOL score Morale Life satisfaction % 12 to 17 0 18 to 24 El 25 to 51 Locker & Matear, 2000 Psychosocial impact score 20 116 Oral disorders, systemic health and well -being Inequities and inequalities in oral health In spite of Canada's commitment to equity in health, the oral health sector in Canada is characterized by marked inequities and inequalities. Disparities by province, household income and immigration status exist with respect to insurance coverage, access to dental care and oral health outcomes. Dental insurance coverage The National Population Health Survey of 1996/97 indicated that only 53% of the Canadian population were covered by private or public dental health insurance plans and programssz • The percentage of the population covered varied across Canada, from 60% in Ontario to 39% in Quebec and 39% in Newfoundland (Figure 14). • High income individuals aged 25 to 44 years (those least likely to need dental care) were seven times more likely to have dental insurance cover than low income individuals aged 65 years and over (those most likely to need dental care): 79% percent of the former had insurance compared with 11 % of the latter (Table 6). Figure 14 Percent with dental insurance by province NPHS 1996/7 Percent 65 60 55 50 I 45 40 f 35 I i I 30 NFld Obc PEI NS Sask NB Man Alb BC Ont 21 117 Oral disorders, systemic health and weld -being Table 6 Percent with dental insurance by income and age Income: 25 -44 yrs 65+ yrs Lowest 28 11 Lower middle 49 19 Upper middle 75 32 Highest 79 31 NPHS 1996/7 Access to dental care Within Canada's predominantly private system of dental care, dental visits are largely determined by the ability to pay. Consequently household income and insurance coverage are powerful determinants of dental care visits 52. They also influence the volume of care received by those who make dental visits. National data The NPHS 96/97 data indicated that only 39% of Newfoundlanders reported a dental visit in the previous year compared with 68% in Ontario. Provincial differences in dental visiting largely mirror provincial differences in dental insurance coverage. • Canadians with dental insurance coverage were 2.7 times more likely to report a dental visit in the previous year than the non - insured. Seventy-eight percent of Canadians in the highest income group reported a dental visit, while only 41 % of Canadians in the lowest income group did so. The combined effects of household income and insurance are shown in Figure 15. 22 118 Oral disorders, systemic health and well -being Figure 15 Percent with dental visit in last year by dental insurance coverage and income NPHS 1996/7 Percent 80 70 60 — 50 40 I 30 20 10 I 0 Lowest Lower middle Upper middle Highest �; Insurance A No insurance Age 15 and over: age adjusted rates Older adults in Ontario • Among older adults in Ontario high - income individuals made more visits and received an average of 26% more services than low - income individuals34 • The value of care (RVU's) received by high- income individuals was 70% higher than that of low - income individuals after controlling for dental needs33 Dental visits by adolescents in Ontario Following the cessation of eligibility for Ontario public dental health programs, inequities in access to dental care among adolescents widened 53. At age 12 -14 years there was a 20% difference in visiting rates between those from advantaged (high income with dental insurance) and those from disadvantaged (low - income without insurance)households. At age 18- 19years, 52 %, of the latter had seen a dentist in the previous year compared to 85% of the former, a difference of 33% (Figure 16). • More than one third (37 %) of adolescents from disadvantaged households only visited a dentist when having pain or other trouble, compared with 7% of those from the most advantaged backgrounds. 23 119 Oral disorders, systemic health and well -being Figure 16 Percent of Ontarians Aged 12 -19 Years with Dental Visit in Last Year Ontario Health Survey 1990 100 95.9 91.1 sa 85.8 80 X5.7 70 60 52 52.5 50 40 30 20 10 0 12 -14 yrs. 15 -17 yrs. 18 -19 yrs. W High income, insured ❑ Low income, not insured • 73% of Canadian born adolescents reported regular preventive dental visits compared with 43% of those who had immigrated; 82% of the former and 61% of the latter had visited a dentist in the last year54 Oral Health Status Although the use of dental services is only one of many determinants of oral health, the limited data that are available on the oral health of Canadians reveal that patterns of inequality mirror inequities in access to dental care. National and provincial studies indicate that there are provincial differences in oral health and that, within provinces, poor oral health is concentrated within low income and other disadvantaged groups such as new immigrants and those without dental insurance coverage. 24 120 Oral disorders, systemic health and well -being Edentulism in Canada In 1990, 17% of Canadians were edentulous. Quebec had the highest rate of tooth loss, at 28 %, while Ontario had the lowest, at I 1%52. National data indicate that in 1990 rates of edentulism were substantially higher in lower income groups than higher income groups. Within each income group, the uninsured had a higher rate of total tooth loss than the insured (Figure 17). Even among the insured, there was a 12 -fold difference in rates of edentulism between the highest and lowest income groupssz • Within Ontario, the province with the lowest rate of edentulism, rates of edentulism among those 12 years and above were 22% in the lowest income group and 5% in the highest income groupss Figure 17 Percent edentulous by dental insurance coverage and income 1990 Health Promotion Survey Percent 30 25 20 15 10 ' 5 0 LowestlLower Middle Upper middle Highest middle - Nnsured O Not insured Age adjusted rates NEI 121 Oral disorders, systemic health and well -being Dentate older adults in Ontario • Among dentate older adults in Ontario, the lowest income group had fewer teeth, fewer functional pairs of teeth, more decayed crown and root surfaces and more periodontal attachment loss than the highest income group. They also had poorer self - perceived oral health, were more likely to report that oral health impacted on quality of life and were more dissatisfied with their oral health status 34 (Figure 18). • Over a three -year period 33% of those living in households with an annual income of less then $20,000 lost one or more teeth compared to 19% of those in households with incomes of $40,000 or more. The former lost on average three times as many teeth as the latter56 Figure 18 Self- reported Oral Health Status in Ontario Older Adults by Income Percent 50 40 30 I -- I 20 I 10 I 0 Chewing Problem Impact QOL Dissatisfied in7 <$20K 0$20 -39K G$40 -59K ❑$60 +K Locker, 1992. 26 122 Oral disorders, systemic health and well -being Adults aged 35 to 44 years in Quebec • In Quebec adults 73% of decayed tooth surfaces were concentrated in only 14% of the peoples'. • The main risk factors for high levels of dental decay (4 or more decayed crown surfaces) were low family income, no visit to a dentist in the last year and no insurance (Table 7). The lowest income group had four times the risk of severe disease than the highest income group. Table 7 Predictors of `severe'decay in Quebec adults aged 35 to 44 yrs Variable: % Adjusted OR Income: Low 21 3.8 High 5 Last dental visit: More than I yr 28 3.6 Less than I yr 8 Insurance: No 19 1.6 Yes 10 Brodeur et al, 2000 New immigrants in Ontario • Ina group of 13 to 14 year -olds, 3.5% of those born in Canada needed restorations compared with 13.6% of those born outside Canada. Urgent care was needed by 0.5% and 3.5% respectivelysa 27 123 Oral disorders, systemic health and well -being • The most disadvantaged group was new immigrants; 22.9% needed restorations and 10.4% need urgent care (Figure 19). Figure 19 Adolescents in North York, Ontario: Percent needing dental care by immigration status Percent Canada Immigrated Immigrated Immigrated bom >6 yrs 3-5 yrs <2 yrs L Restorations 0 Urgent care 28 124 Oral disorders, systemic health and well -being Costs of dental disorders in Canada Direct costs Because the majority of costs of dental care paid for by private sources, direct expenditures have to be estimated by combining information from numerous sources. • The costs of dental care in Canada in 1989 were $3.1 billion58. • Public funds accounted for only 14% of these expenditures. This varied from 3% in Ontario to 28% in Manitoba and 75% in the Territories. • In 1996/7, private dental insurance companies paid $2.3 billion for dental plans covering 13.6 million beneficiaries59. Total private expenditures on dental care in 1999 have been estimated at $6.4 billion. Indirect costs The indirect costs of health problems can be measured using work loss days, school loss days, reduced activity days and bed disability days. Since Canadian data are not available, these must be estimated from U.S. sources. Data from 198960 suggests that on an annual basis dental problems and visits resulted in: • 2.7 million work loss days • 1.0 million school loss days, and • 4.1 million restricted activity days. Data from 1996 pertain to days lost due to acute dental conditions only'. On an annual basis, there were 1.9 work -loss days, 1.7 bed loss -days and 3.7 restricted activity days per 100 employed persons aged 18 and older. In addition, 3.1 days of school were lost per 100 persons aged 5 -17 years of age. Although this indicates that loss is relatively small on an individual basis, it becomes significant when the population as a whole is considered. P9 125 Oral disorders, systemic health and well -being Relative costs In 1986, dental disorders ranked third in terms of treatment costs 58: Cardiovascular diseases $4.9 billion Mental disorders $2.6 billion Dental disorders $2.4 billion Respiratory diseases $2.4 billion Digestive diseases $2.1 billion Injuries $2.0 billion Cancer $1.9 billion 30 126 Oral disorders, systemic health and weld -being References 1. U.S. Department of Health and Human Services. Oral Health in America: A Report of the Surgeon General. Rockville, MD: USDHHS, NIDCR, NIH, 2000. 2. Jokovic A, Locker D. A review of strategies and programs for the prevention of early childhood caries. Community Dental Health Services Research Unit, University of Toronto, Health Measurement and Epidemiology Report No. 16., 1998. 3. Abbey P. A case - control study to determine the risk factors, markers and determinants for the development of nursing caries. MSc Thesis. University of Toronto, Faculty of Dentistry, 1998. 4. Low W, Tan S, Schwartz S. The effect of severe caries on the quality of life in you ng children. 5. Milnes A, et al. A retrospective analysis of the costs associated with the treatment of nursing caries in a remote Canadian aboriginal population. Community Dentistry and Oral Epidemiology 1993; 21: 253 -260. 6. Hicks T, et al. Infant feeding caries: Part 1. Ontario Dentist, November 1995: 17 -23. 7. Elice C, Fields H. Failure to thrive: review of the literature, case reports and implications for dental treatment. Pediatric Dentistry 1990; 12: 185 -189. 8. Acs G, Kaminsky S, Cisneros G. Effect of nursing caries on body weight in a pediatric population. Pediatric Dentistry 1992; 14: 302 -305. 9. Ayhan H, Suskan E, Yildirim S. The effect of nursing or rampant caries on height, body weight and head circumference. The Journal of Clinical Pediatric Dentistry 1996; 20: 209 -212. 10. Acs G, Shulman R, Ng M Chussid S. The effect of dental rehabilitation on the body weight of children with early childhood caries. Pediatric Dentistry 1999; 21: 109 -113. 11. Beck J, Garcia R, Heiss G, Vokonas P, Offenbacher S. Periodontal disease and cardiovascular disease. 1996; 67 (Supplement): 1123 -1136. 12. Burt B, Eklund S. Dentistry, Dental Practice and the Community. 5a' Edition. Philadelphia: WB Saunders Company, 1999. 13. Slade G, Offenbacher S, Beck J, Heiss G, Pankow J. Acute -phase imflammatory response to periodontal disease in the US population. Journal of Dental Research 2000; 79: 49 -57. 14. Zachariasen R, Dennison D. Periodontal disease and preterm low birth weight deliveries. Journal of the Greater Houston Dental Society 1998; November: 16 -19. 15. Offenbacher S, Jared H, O'Reilly P, Wells S, Salvi G, Lawrence H, Socransky S, Beck J. Potential pathogenic mechanisms of periodontitis- associated pregnancy complications. Annals of Periodontology 1998; 3: 233 -250. 16. Offenbacher S, Katz V, Fertik G, Collins J, Boyd D, Maynor G, McKaig R, Beck J. Periodontal infection as a possible risk factor for preterm low birth weight. Journal of Periodontology 1996; 67 (Supplement): 1103 -1113. 17. Dasanayake A. Poor periodontal health of the pregnant woman as a risk factor for low birth weight. Annals of Periodontology 1998; 3: 206 -212. 18. De Stefano F, Anda R, Kahn H, Williamson D, Russell C. Dental disease and risk of coronary heart disease and mortality. British Medical Journal 1993; 306: 688 -91. 19. Joshipura K, Rimm E, Douglas C, Trichopoulos D, Asherio A, Willett C. Poor oral health and coronary heart disease. Journal of Dental Research 1996; 75: 1631 -1636. 31 127 Oral disorders, systemic health and well -being 20. Genco R, Chadda S, Grossi S, Dunford R, Taylor G, Knowler W, Pettitt D. Periodontoal disease is a predictor of cardiovascular disease in a Native American population. Journal of Dental Research 1997; 76 (Special Issue) Abstract #3158. 21. Morrison H, Ellison L, Taylor G. Periodontal disease and risk of fatal coronary heart and cerebrovascular diseases. Journal of Cardiovascular Risk 1999; 6: 7 -11. 22. Beck J, Offenbacher S. Oral health and systemic disease: periodontitis and cardiovascular disease. Journal of Dental Education 1998;62: 859 -870. 23. Joshipura K, Ascherio A, Rimm E, Douglas C, Willett W. The relationship between tooth loss and the incidence of stroke. Circulation 1999; 99: 1121. 24. Scannapieco F. Role of oral bacteria in respiratory infection. Periodontology 1999; 70:793 -802. 25. Limeback H. Implications of oral infections on systemic diseases in the institutionalized elderly with a special focus on pneumonia. Annal of Periodontology 1998; 3: 262 -275. 26. Scannapieco F, Mylotte J. Relationships between periodontal disease and bacterial pneumonia. Journal of Periodontology 1996; 67 (Supplement): 1113 -1121. 27. Russell S, Boylan R, Kaslick R, Scannapieco F, Katz R. Respiratory pathogen colonization of the dental plaque of institutionalized elders. Special Care in Dentistry 1999; 19: 128 -134. 28. Terpenning M, Bretz W, Lopatin D, Langmore S, Dominguez B, Loesche W. Bacterial colonization of saliva and plaque in the elderly. Clinical Infectious Disease 1993; 16: 314 -316. 29. Mojon P, Budzt- Jorgensen E, Michel J, Limeback H. Oral health and history of respiratory tract infection in institutionalized elders. Gerodontology 1997; 14: 9 -16. 30. Scannapieco F, Papadonatos G, Dunford R. Associations between oral conditions and respiratory disease in a national sample survey population. Annals of Periodontology 1998; 3: 251 -256. 31. Hayes C. Sparrow D, Cohen M, Vokonas P, Garcia R. The association between alveolar bone loss and pulmonary function: The VA Dental Longitudinal Study. Annals of Periodontology 1998; 3: 257 -261. 32. Elliot G, Hunt M, Hutchinson K. Facts on Aging in Canada. McMaster University, Office of Gerontological Studies, 1996. 33. Locker D. Do dental services improve the oral health of older adults? Community Dental Health, 2001 (In press). 34. Locker D. The burden of oral disorders in an older adult population. Community Dental Health 1992: 9: 109 -124. 35. Guigoz Y, Vellas B, Garry P. Assessing the nutritional status of elderly. Nutrition Review 1996; 54: S59 -S65- 36. Steeles J, Sheiham A, Marcenes W, Walls A. National Diet and Nutrition Survey: People aged 65 Years or Over. Volume 2: Report of the Oral Health Survey. London: Stationary Office, 1998. 37. Krall E, Hayes C, Garcia R. How dentition status and masticatory function affect nutrition intake. Journal of the American Dental Association 1998; 129: 1261 -1269. 38. Griep M, Mets T, Collys K, Ponjaert- Kristofferson 1, Massart D. Risk of malnutrition in retirement homes elderly persons measured by the `Mini - Nutritional Assessment'_ Journal of gerontology 2000; 55A: M57 -M63. 32 128 Oral disorders, systemic health and well -being 39. Mojon P, Budtz - Jorgensen E, Rapin C. Relationship betwen oral health and nutrition in very old people. Age & Ageing 1999; 28: 463 -468. 40. Sulliban D, Martin W, Flaxman N, Hagen J. Oral health problems and involuntary weight loss in a population of frail elderly. Journal of the American Geriatric Society 1993; 41: 725 -731. 41. Ritchie C, Joshipura K, Silliman R, Miller B, Douglas C. Oral health problems and significant weight loss among community - dwelling older adults. Journal of Gerontology 2000; 55A: M366 -M371. 42. American Cancer Society. Cancer Facts and Figures, 1997. Atlanta: ACS, 1997. 43. National Cancer Institute of Canada. Canadian cancer Statistics, 1996. Toronto, Canada, 1996. 44. Hawkins R, Wang E, Leake J. Preventive health care, 1999 update: Prevention of oral cancer mortality. Journal of the Canadian Dental Association 1999; 65: 617 -639. 45. Wingo P, Tong T, Bolden S. Cancer statistics, 1995. CA Cancer J Clin 1995; 45: 8- 30. 46. Blot W, McLaughlin J, Winn D. Smoking and drinking in relation to oral and pharyngeal cancer. Cancer Research 1988; 48: 3282 -3287. 47. Locker D, Grushka M. Prevalence of oral and facial pain and discomfort: preliminary results of a mail survey. Community Dentistry and Oral Epidemiology 1987; 15: 169- 172. 48. Locker D, Miller Y. Subjectively reported oral health status in an adult population. Community Dentistry and Oral Epidemiology 1994; 22: 425 -430. 49. Locker D, Grushka M. The impact of dental and facial pain. Journal of Dental Research 1987; 66: 1414 -1417. 50. Locker D, Matear D. Unpublished data from the Baycrest Oral Health Survey, 2000. 51. Locker D, Clarke M, Payne B. Self - perceived oral health status, psychological well- being and life satisfaction in an older adult population. Journal of Dental Research 2000; 79: 970 -975. 52. Millar W, Locker D. Dental insurance and use of dental services. Health Reports 1999; 11: 55 -65. 53. Locker D, Payne B. Inequities in oral health: Ontarians aged 12 to 19 years. An analysis of data from the Ontario Health Survey 1990. Community dental Health Services Research Unit, University of Toronto. Health Measurement and Epidemiology Report No. 4, 1993. 54. Locker D, Clarke M, Murray H. Oral health status of Canadian bone and immigrant adolescents in North York, Ontario. Community Dentistry and Oral Epidemiology 1998; 26: 177 -181. 55. Jokovic A, Locker D. Oral health status of Ontarians aged twelve years and over. An analysis of data from the Ontario Health Survey 1990. Community dental Health Services Research Unit, University of Toronto. Health Measurement and Epidemiology Report No. 9, 1995. 56. Locker D, Ford J, Leake J. Incidence of and risk factors for tooth loss in a population of older Canadians. Journal of Dental Research 1996; 75: 783 -789. 57. Brodeur J -M, Payette M, Benigeri M, Gagnon P, Olivier M, Chabot D. Dental caries in Quebec adults aged 35 -44 years. Journal of the Canadian Dental Association 2000; 66: 374 -380. 33 129 Oral disorders, systemic health and well -being 58. Leake J, Porter J. An economic analysis of dental care in Canada. Journal of the Canadian Dental Association, 1993. 59. Ismail A. Dental care in Canada. In: Burt B, Eklund S. Dentistry, Dental Practice and the Community. 5"' Edition. Philadelphia: WB Saunders Company, 1999. 60. Gift H, Reisine S, Larach D. The social impact of dental problems and visits. American Journal of Public Health 1992; 12: 1663 -1668. 34 130 November 10, 2011 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, We are requesting to make a presentation to Common Council regarding the recent cuts to funding at the Saint John Transit Commission. We would like to discuss how these cuts will affect the community and local businesses. We have attached a signed petition showing support for our cause. Sincerely, Mary Kirkland 131 The City of Saint John Mayor Ivan Court Mayor's Office Bureau du maire PROCLAMATION WHEREAS: the New Brunswick Office of the Child and Youth Advocate has launched the first annual Children's Rights Awareness Week, which will celebrate the right to Rest, Leisure, Play, Recreation, Arts and Culture taken from Article 31 of the United Nations Convention on the Rights of the Child; WHEREAS: the City of Saint John is committed to supporting youth, through over 50 weekly free programs and activities, including free public skating, ball hockey, arts and crafts, soccer, field trips, etc; WHEREAS: the Mayor, Common Council and citizens of Saint John have a strong tradition of supporting young people in the community through City owned and operated facilities such as Somerset Community Centre, Nick Nicolle Community Centre, and Carleton Community Centre, by funding programs in various other community centers, supporting PRO (Positive Recreational Opportunities) Kids, and by building Station One y Skateboard ark; C"_tof NOW THEREFORE: I Ma or Ivan Court Saint John do hereby proclaim November 18 - 25, 2011 as Children's Rights Awareness Week in the City of Saint John, and to celebrate the occasion as well as various free - programming available to Saint John youth, the City of Saint John will host a free public skate from 2:45 -3:45 on Friday, November 25th at the Stewart Hurley Arena. In witness whereof I have set my hand and affixed the official of the Mayor of the City of Saint John. SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. 132 REPORT TO COMMON COUNCIL M &C2011 -301 November 16, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Common Council: SUBJECT: Presentation of 2011 Citizen Survey Results PURPOSE The Cite of Saint john The purpose of this report is to provide the results of the 2011 Citizen Survey conducted by Ipsos Reid on the City's behalf. BACKGROUND The City of Saint John has made a commitment to demonstrating accountability for decisions made and results achieved with respect to the services it delivers to the public. In support of this commitment, the City of Saint John engaged Ipsos Reid to design and conduct three annual citizen surveys to understand the needs and concerns of its residents and to support its desire to continuously improve service delivery. The 2011 citizen survey was conducted between September 30 and October 11, 2011. Ipsos Reid is prepared to present the results of this most recent citizen survey to Common Council. The presentation will highlight: the value of conducting citizen surveys and how this information can be used to make decisions related to service delivery; the issues that residents feel are in most need of attention and how Council's priorities align with these issues; survey results related to citizen satisfaction with service delivery and the performance of Common Council and the Administration; and citizen feedback into the City's provision of customer service and the municipal planning process. 133 M &C 2011 -301 Request to Present Results of 2010 Citizen Survey RECOMMENDATION Page 2 It is recommended that the results of the 2011 Citizen Survey be referred to the 2012 budget process. Respectfully submitted, Stephanie Rackley- Roach, PEng. Manager, Corporate Planning J. Patrick Woods, CGA City Manager 134 Ipsos Reid City of Saint John 2011 Citizen Survey 2011 Citizen Survey, City of Saint John Nobody's Unpredictable 2011 marks the 3rd Annual "City of Saint John" Citizen Survey ■ Why is an annual Citizen Survey important? Accountability - 311 party, objective measure of municipal service delivery performance Transparency — results public and benchmarked with other Canadian municipalities ■ How is the Annual Citizen Survey conducted? City Residents (18 years & older) only eligible to participate in telephone survey Equal representation from City's four municipal wards (about 200 interviews completed with residents living in each ward) Interviews completed in the Fall of each year (Sept. 30th — Oct. 11th, 2011) Survey questionnaire is based on Ipsos Reid's Municipal Performance Metrics ■ Is the Citizen Survey accurate and reliable? Random - people who participate in the survey are selected randomly Representative - sample quotas and weighting are used to help ensure the final sample reflects the actual City population in terms of age and gender IJV Ipsos Reid 2011 Citizen Survey, City of Saint John 12 Ipsos Reid 2011 CITIZEN SURVEY -KEY FINDINGS n6%--y o SAINT JOHN Y 137 2011 Citizen Survey, City of Saint John Nobody's Unpredictable City of Saint John Citizen Survey "What's New in 2011" ■ Optimism expressed by residents in 2009 is less evident now, particularly in terms of the City's economic outlook ■ Level of concern with fiscal responsibility and the impact of municipal debt has risen, particularly related to the City's pension issue ■ Infrastructure related services (water and roads) dominate the minds of citizens ■ Saint John continues to be seen by residents as an attractive tourist destination, culturally diverse and a great place to raise a family ■ Resident's overall level of satisfaction with municipal programs /services declined slightly in 2011, driven by lower satisfaction levels with transportation related issues and zoning /planning issues ■ Residents believe cutting services to maintain the tax level seems the most amenable way to balance service delivery and taxation 1130 Ipsos Reid 2011 Citizen Survey, City of Saint John 14 Citizens now see the Pension Issue as among one of the most important local issues facing the City today • Roads and streets are in a terrible mess • Condition of roads, cost me fortune to fix car • Lines should be on street so you know where , you're driving • Roads are all dug up and horrible to get around • Drinking water system • Water, pipes need to be replaced • Quality of the water • Need to have sewer upgraded, it's going into the bay untreated • Finishing the sewage treatment plant • Pension deficit issue • Taxpayers should not supplement for the pensions of City workers . • Dragging feet on the pension fund issue • City pension fund is deficient ti INFRASTRUCTURE (ROADS) WATER/WASTEWATER PENSION ISSUES TAX ISSUES FISCAL MANAGEMENT/ BUDGET /FINANCES /DEBT 23% 19% 16% 16% 15% 1% 7% 12% 7% 6% 23% 13% 2% 6% 2% • Make the services and facilities worth the The tremendous debt facing the City taxation Way they waste money Freaking tax rate Debt, get priorities straight • Property taxes Budget and the debt Spending less money on municipal projects that do nothing for us 1. In your view, as a resident of the City of Saint John, what is the one most important LOCAL issue facing the City today, that is the one issue you feel should receive the greatest attention from Common Council and Citv Management? Ipsos Reid 2011 Citizen Survey, City of Saint John 15 Overall quality of life measures in Saint John trending down [Overall Quality of Life (% Very Good /Good) 96% Ipsos Reid Municipal Norm 78% y 87% 84% 2011 2010 2009 Past 3 Year Trend — Quality of Life in Saint John ■ Ipsos Reid Municipal Norm ■ 2011 2010 ■ 2009 24% Improved # 18% y 29 23% 51% Stayed the Same 49/ 48% 54% 22% IMPROVED —HOW? : ' , ■ 2011 (n =142) -� Construction/ New Buildings Improved Employment More /Better Retail/ Restaurants Improvements to Roads More Dev/ Projects /Business Gov't /Mayor/ City Council issues Poor Road Conditions Employment Issues 11% "Projects that make the city a better place; buildings uptown; & improvement of the road" 9% "1 think there is more going on 7/ for people of every age group" "More development on the West Side that wasn't there 7% before" "there's been an influx of new 6% boutiques, restaurants and amenities" WORSENED — HOW? , 2011(n=258) 19%, You have 68 000 people in Saint John now and before we had close to 100 000 and you have 14% only the property tax and the council spending it any damn way they want" 12% 32 %T Tax Issues 9% Worsened 21% J = 22% Fiscal Management 9% 2. How would you rate the overall quality of life in the City of Saint John today? 3. And, do you feel that the quality of life in the City of Saint John in the past three years has ... 4. Why do you think the quality of life has improved? 5. Why do you think the quality of life has worsened? T;1', Arrow indicates a significant difference between 2010 and J "Road situations could be better but they are doing their best at the time with the funding" "We're paying higher taxes all the time and our services are not up to par " 1pSOS Reid 2011 Citizen Survey, City of Saint John 6 While pride remains strong, it has declined along with the • • outlook for the future of Saint John's economy ly. Agree (Strongly or Somewhat) with Statement Ipsos Reid City of Saint John 2011 (n =802) 2010 Citizen 2009 Citizen Municipal Survey Survey Norm I am proud to live in Saint John 4 Saint John is a great community to raise a family Saint John is an attractive destination for tourists Saint John is diverse in culture and rich in arts Saint John is a place where residents feel safe and secure 83% 89% 82% 85% 79% Ad 79% Saint John offers many recreational 66% opportunities Saint John values and respects the natural 79% 86% 94% 84% 91% 81% 83% 80% 80% 76% 75% 65% 67% 43% 86% 81% 92% environment 65% 61% 62% n/a Saint John is full of exciting entertainment 59% 58% 58% n/a activities Saint John has a vibrant and healthy economy 56% 69% 75% 6. I'm going to read you a series of statements about life in the City of Saint John and I'd like you to indicate the degree to which you agree or disagree with each statement. t4, Arrow indicates a statistically significant difference between 2010 and 2011 survev results Ipsos Reid 2011 Citizen Survey, City of Saint John 17 Level of importance of municipal services /programs remains consistent for the most part; slight changes in transit and planning LL2011 Citizen Survey - % Very Important (n =802) Drinking water 95% Fire services 93% Police services 90% Snow removal 89% Road maintenance 91% Wastewater treatment 85% Garbage and compost collection 85% Sidewalk maintenance (including snow removal) 77% 97% 96% Storm water management 68% Parks, trails and other green space 71% Public transit 55% Ipsos Reid 2011 Citizen Survey, City of Saint John 18 Ipsos Reid 2010 Citizen 2009 Citizen Municipal Survey Survey Norm 95% 97% 96% 93% 94% 86% 91% 93% 84% 87% 92% n/a 89% 91% 64% 88% 90% 84% 84% 89% 74% 77% 81% 59% 65% 74% n/a 73% 67% 63% 62% 64% 53% Ipsos Reid 2011 Citizen Survey, City of Saint John 18 Citizen satisfaction with municipal program /service performance also trending down, particularly in transportation related areas 2011 Citizen Survey - % Satisfied (Very or Somewhat) (n =802) ji 2010 Citizen Survey 2009 Citizen Survey Ipsos Reid Municipal Norm Overall Municipal Programs /Services E 70% 78% 76% 81% Fire Services Police Services Garbage /Compost Collection Wastewater Treatment Stormwater Management Drinking Water Snow Removal Sidewalk Maintenance (including snow removal) Road Maintenance Public Transit Traffic Flow Parking Availability Parks, Trails and Other Green Space Recreation Programs 96% 98% _ 91% 89% 79% 78% 67% 69% 68% 72% 56% 68% 71% 58% 34% 78%4, 82% 54%4,, 62% 66% 67% 90% 88% 75% 78% �ff 22% y 96% 92°% 80% 60% 59% 57% 60% 48% 31% 80% 73% 65% 90% 76% 94% 85% 85% 84% n/a 89% n/a 82% 70% 68% 62% n/a 90% 87% Ipsos Reid 2011 Citizen Survey, City of Saint John 19 Higher Performance (Things we do well) i N N D v N U C E L- 0 i a Lower Performance (Things Needing Improvement) Focus for residents continue to be on four key areas - drinking water, wastewater treatment, road maintenance and snow removal u Municipal Services & Programs 2011 - Priorities Public transit Recreation Facilities Building Inspection Storm water Recreation Programs• • management* Parking availability ♦ • • Traffic flow Land use, zoning approvals and community planning Lower Importance to Citizens Ipsos Reid 2011 Citizen Survey, City of Saint John Parks, trails and other green space Fire services Police services • Garbage and compost collection • Snow removal Wastewater treatment ♦ • *Sidewalk maintenance Drinking (including snow removal) Water Importance (Requirement) ♦ Road Maintenance Higher Importance to Citizens 110 Resident's overall approval ratings for Council performance • • remain stable over the past three years OVERALL PERFORMANCE OF COMMON COUNCIL Strongly Approve EMM 13% 7% 5% 6% 42 Somewhat Approve Somewhat Disapprove Strongly Disapprove 16% i 17% 29% 26% 24 21% 22% Generally speaking, would you say you approve or disapprove of the overall performance of Common Council? Ipsos Reid 2011 Citizen Survey, City of Saint John Ipsos Reid Municipal Norm City of Saint John 2011 (n =802) City of Saint John 2010 (n =800) City of Saint John 2009 (n =802) 46% 49 59% 111 The majority of residents believe staff are doing a good job working towards achieving Council's priorities for Saint John CITY STAFF ■ City of Saint John 2011* (n =802) Very Good M 9% Ipsos Reid 2011 Citizen Survey, City of Saint John 1 12 Overall performance of the City stable but with results trending down in areas related to economy, urban development and vision I % Very or Somewhat Good Job 12. Now please tell me whether you think the City of Saint John is doing a good or a poor job in each of the following areas. The first area is... ^&� T4, Arrow indicates a significant difference between 2010 and 2011 Survey Results Ipsos Reid 2011 Citizen Survey, City of Saint John 113 Ipsos Reid 2011 Citizen Survey (n =802) 2010 Citizen 2009 Citizen Municipal Survey Survey Norm Ensuring a safe and caring community 83% 81% 84% 76% Preserving the City of Saint John's heritage 83% 81% 83% 73% Promoting and supporting arts and culture I 76% EO% 77•/ n/a Supporting strong economy with different kinds of businesses 57%1111 65% 73% 75% Promoting responsible and quality urban development 57% ° 66/° ° 69/ ° 52/° Supporting the community's vision 56 %y 63% 68% 57% Improving quality of life for residents 56 %y 62% 66% 72% Engaging the community in municipal ........................ decisions 0 46% 47% 62% 12. Now please tell me whether you think the City of Saint John is doing a good or a poor job in each of the following areas. The first area is... ^&� T4, Arrow indicates a significant difference between 2010 and 2011 Survey Results Ipsos Reid 2011 Citizen Survey, City of Saint John 113 City residents continue to see moderate value for their tax dollars in the services provided to them by the City 1 -Very Pi Value Low Value (1 -3) % Top 4 Box (7 -10) 19% 2011 Citizen Survey = 29% Milk 'I ao Ipsos Reid Municipal Norm = 43% 4 � 5 W6 Mid -Range (4 -7) 2% 2% 8 9 10 - Very Good Value High Value (8 -10) 2011 Residents to 24% T 61% 14% (n =802) ........................... 2010 Residents to 19% 64% 13% (n =800) .. ............................... 2009 Residents 15% 70% 12% (n =802) 2011 Taxpayers IN 28% T 61% 12% (n =614) ......... ........... 2010 Taxpayers 23% 66% 10% (n =539) ................. 2009 Taxpayers ' 7% 72% (n =519) 13. Considering the services provided by the City, please rate the value you feel you receive from your municipal property tax dollars using a scale of 1 to 10 where 1 represents "very poor value" and 10 represents "very good value" 10% Ipsos Reid 2011 Citizen Survey, City of Saint John 114 Residents are of the opinion balancing taxation and service delivery in • 2011 may be best achieved by cutting services to maintain the tax rate Cut Services tom Reduce Taxes, 17% Cut Services to Maintain Tax Level, 32% 2011 Citizen Survey (n =802) Increase Taxes to Expand Services, 15% None of these/ Don't Know, 15% Increase Taxes to .Maintain Services, 20% 14. Municipal property taxes are the primary way to pay for services and programs provided by the City of Saint John. Due to the increased cost of maintaining current service levels and infrastructure, the City must balance taxation and service delivery levels. To deal with this situation, which of the following four options would you most like the City to pursue? _ 4 Ipsos Reid 2011 Citizen Survey, City of Saint John 1 15 One in three City residents are familiar with Plan SJ; • • and among them, the majority believe it reflects their goals No, 66% Familiar with Plan SR Yes, 34% Plan SJ Reflects Goals 2011 Citizen Survey (n =279) "Those Familiar with Plan Si" Yes 58% 15A. Are you familiar with the City's municipal plan, Plan SJ, and the direction it sets for Saint John's future? 15B. Do you feel that Plan SJ reflects your long term goals and aspirations for Saint John? (Base: Asked only of those familiar with Plan SJ in Q15A— Yes) 38 IJV Ipsos Reid 2011 Citizen Survey, City of Saint John 16 Citizen interactions with staff remain consistent with previous years; both in terms of level and experience (satisfaction) I RECENT CONTACT WITH CITY STAFF (n =800) Department or Service Area Contacted (Main Mention) (n =366) Water /Sewerage ............... Maintenance /Operations /Works Dept (Road Repair /Snow Removal) Police Department Building Permits /Inspection Waste /Garbage /Sanitation Parks /Recreation Parking Commission Planning & Development 19% ..................... 16% 10% 9% 7% 7% 5% 3% LEVEL OF SATISFACTION WITH STAFF CONTACT (n =366) pm— 77 Ipsos Reid Municipal Norm Satisfied (Very & Somewhat) 65% 64% 61% 16. Have you contacted or dealt with the City of Saint John or one of its employees in the last twelve months? Q19. How satisfied were you with your most recent contact With the City? Q20A. How satisfied are you with your ability to contact the City for inquiries or service delivery? Ipsos Reid 2011 Citizen Survey, City of Saint John 17 Citizens rate their staff experience quite positively and much the same as in past years I Satisfied (Very or Somewhat) Staff's ability to resolve your issue 65% 62% 20. And thinking of the last time you contacted the City of Saint John or one of its employees, please tell me how satisfied you were with the .... T4, Arrow indicates a significant difference between 2010 and 2011 Survey Results Ipsos Reid 2011 Citizen Survey, City of Saint John 62% 73% L•.•l Ipsos Reid 2011 Citizen Survey (n =802) 2010 Citizen 2009 Citizen Municipal Survey Survey Norm The courteousness of staff 87% 86% 88% 90% Staff's professionalism 86% 84% 83% 87% Staff's knowledge 84%x` 79% 81% 84% Staff's ability to understand your needs 76% 77% 77% 83% Staff's helpfulness 76% 75% 73% 85% The speed and timeliness of service 71% 72% 69% 77% Staff's ability to resolve your issue 65% 62% 20. And thinking of the last time you contacted the City of Saint John or one of its employees, please tell me how satisfied you were with the .... T4, Arrow indicates a significant difference between 2010 and 2011 Survey Results Ipsos Reid 2011 Citizen Survey, City of Saint John 62% 73% L•.•l Citizens are satisfied with their ability to contact the City with inquiries but have some suggestions for improvement ABILITY TO CONTACT THE CITY FOR INQUIRIES OR SERVICE DELIVERY Citizen Survey 2011 (n =802) 50% 27% 13% Very Somewhat Not Very Satisfied Satisfied Satisfied 6% V Not At SII Satisfied Q20A. How satisfied are you with your ability to contact the City for inquiries or service delivery? Q2013. In your view, what is the one thing the City can do to improve customer service? Ipsos Reid 2011 Citizen Survey, City of Saint John Easier to reach, be more available for contact Listen to people, improve communications Prompt response to requests, concerns /return calls Improve training of staff Hire more staff Better hours Better website, more online features Answer the phone Be more pleasant, helpful, respectful 10% 10% 7% 3% 3% 3% 2% 2% 2% 119 In Closing... ■ Council Priority Areas for 2012 remain aligned with many of the key issues of concern to Citizens in 2011, specifically.... ■ Water • Wastewater • Roads /sidewalks /active transportation • Pension funding solution • Municipal planning • Tax rate ■ Residents appear to be aware of numerous fiscal challenges being faced by the City and seem ready to accept the reality this may present in terms of balancing municipal programs and services with taxation, however... ■ You can expect residents, and taxpayers in particular, to become increasingly critical if they believe the municipality is not delivering value for their money I J,F Ipsos Reid 2011 Citizen Survey, City of Saint John 120 Ipsos Reid THANK YOU! n6%--r. SAINT JOHN Y 155 2011 Citizen Survey, City of Saint John Nobody's Unpredictable Reliability of the Survey Results Question: Is the survey sample similar to the population on key characteristics? Does the sample "represent" the actual population? Answer: The sample was selected to reflect the proportion of the population living in each Ward. Additionally, quota sampling and weighting are used to ensure representation of residents by age and gender groups in levels similar to the actual population of the City of Saint John (based on 2006 census information). Ipsos Reid 2011 Citizen Survey, City of Saint John 18 to 24 years 25 to 34 years 35 to 44 years 45 to 54 years 55 to 64 years 65 years or older Gender Male Female 9% 16% 18% 20% 15% 21% 45% 55% 9% 16% 18% 20% 15% 21% 45% 55% 122 9. I (A) BY -LAW NUMBER C.P. 110 - A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 780 square metres, located at 876 -880 Manawagonish Road, also identified as being PID No. 00403089, from "R -2" One and Two Family Residential to "R-4" Four Family Residential - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of y *, A.D. 2011 and signed by: Mayor/Maire ARRETE No C.P. 110 - ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a ddcr6t6 cc qui suit : L'arret6 sur le zonage de The City of Saint John, d6cr&6 le dix -neuf (19) d6cembre 2005, est modifi6 par: 1 La modification de l'annexe «A>>, Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 780 metres carr6s, situee au 876- 880, chemin Manawagonish, et portant le NID 00403089, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone r6sidentielle — habitations de quatre logements <<R -4» - toutes les modifications soot indiqu6es sur le plan ci joint et font partie du present arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2011, avec les signatures suivantes : Common Clerk/Greffi6re communale First Reading - Premi6re lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture 157 PUBLIC NOTICE Public Notice is hereby given that the Conunon Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -law at its regular meeting to be held in the Council Chamber on Monday, November 21, 2011 at 7:00 p.m., by: Rezoning a parcel of land with an area of approximately 780 square metres, located at 876- 880 Manawagonish Road, also identified as PID No. 00403089, from "R -2" One and Two Family Residential to "R-4" Four Family Residential. n A .'I rt 0a 2S Zell l ov !S 1011 AVIS PUBLIC Par lea presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'6tudier Is modification suivante a Farr&& sur le zonage de The City of Saint John, lors de ]a reunion ordinaire qui se tiendra dans la salle du conseil le lundi 21 novembre 2011 i 19 h: Rezonagc dune parcellc de terrain Time superficie d'environ 780 metres carr6s, situee au 876 -880, chemin hlanawagonish, et portant le NID 00403089, de zone residentielle — habitations unifamiltales et bifamiliales «R -2» a zone r6sidentielle habitations de quatre logements 4(R4r>, REASON FOR CHANGE: RAISON DE LA MODIFICATION: To recognize an existing four - family dwelling as a Reconnoitre ]'utilisation permise d'un 6dilice a permitted use. quatre logements existant. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Elizabeth Gormley, t'ommon Clerk 658 -2862 Toute personae interess6e peut examiner le projet de modification au bureau de la greffiere communale ou au bureau de Furbanisme et du developpement i l'h6te1 de ville an 15, Market Square, Saint John, N. -B., entre 8 h 30 ct 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire parvenir vos objections an projet de modification par 6crit a ]'attention de Is seussign6e A 1'h6tel de ville. Si vous auriez besoin des scr,.iccs en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau de Is greffi6re communale. Elizabeth Gormley, Greffiere communale 658 -2862 P.O. BON / C.P. 1971 SAINT JOHN NB (N. -B.) E2L 4L1 ti~•NvN� .saintjohll.ca `lee%] Planning Advisory Committee November 16, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Rezoning 876 -880 Manawagonish Road City of Saint John On October 24, 2011 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its November 15, 2011 meeting. The applicant Mr. Dwight Cummings was in attendance. He acknowledged he had received the Staff Report and the one letter received in opposition to the rezoning. He confirmed he was in agreement with the Staff recommendation. The Committee asked the applicant to respond to the concerns raised in the one letter that was submitted in opposition to this application (opy attached). The applicant confirmed the information in the Staff Report regarding the property's history as a four -plex. Speaking to the letter of opposition from the neighbouring property owner, he confirmed there were three families living in the property at this time as the fourth unit is currently vacant. He also expressed concern with the shared driveway and parking that was raised in the letter, as this was the first time he had been notified of this issue. He advised he had received no complaint regarding the shared driveway being blocked by tenants so he was unsure as to when the incident in question occurred and that there is adequate parking at the rear of the property, which also includes two, two -car garages. He also said he was unaware of any issues with garbage storage and confirmed there is room to store garbage in the two two -car garages that are on the property. There were no members of the public in attendance requesting to speak to the application. After considering the matter, the Committee decided to adopt the staff recommendation that the application be approved. 159 -2- RECOMMENDATION: That Common Council rezone a parcel of land with an area of approximately 780 square metres, located at 876 -880 Manawagonish Road, also identified as being PID Number 00403089, from "R -2" One and Two Family Residential to "R -4" Four Family Residential. Respectfully submitted, Colin Murray Chairman SF Project No. 11 -179 160 s The City of Saint John DATE: TO: FROM: FOR: PREPARED BY: NOVEMBER 10, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING, PLANNING AND DEVELOPMENT MEETING OF NOVEMBER 15, 2011 r Jody Kli r Planner SUBJECT: REVIEWED BY: 9 � Mark Reade, P. Eng., MCIP, RPP Senior Planner Name of Applicant: Dwight Cummings Name of Owner: Ruth Maxine Cummings Location: 876 -880 Manawagonish Road PID: 00403089 Municipal Plan: Low Density Residential Zoning: Existing: "R -2" One and Two Family Residential Proposed: "R -4" Four Family Residential Proposal: To rezone an existing four -unit dwelling Type of Application: Rezoning SAINT JOHN PO. Box 1971 Saint John, NB Canada E2L 40 1 www.saintjohn.ra I C.P. 1971 Saint John, NA. Canada E2L 4L7 161 Dwight Cummings Page 2 876 -880 Manawagonish Road November 10, 2011 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By -law. The Committee recommendation will be considered by Common Council at a public hearing on Monday, November 21, 2011. STAFF RECOMMENDATION TO COMMITTEE: That Common Council rezone a parcel of land with an area of approximately 780 square metres, located at 876 -880 Manawagonish Road, also identified as being PID Number 00403089, from "R -2" One and Two Family Residential to "R -4" Four Family Residential. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has no objection to the proposed zoning as it is understood there are no servicing, site or driveway changes proposed, only a rezoning. Buildings and Inspection Services has indicated that the owner will be required to obtain a change of use permit from the Buildings and Inspection Services Department. The units will be required to meet the National Building Code and the Minimum Property Standards By -law. ANALYSIS: Site and Neighbourhood The subject site is located on Manawagonish Road on the west side of Saint John. This is a residential area largely populated by one and two unit dwellings, although interspersed with the occasional three and four -unit dwelling. The dwellings located in the vicinity of the subject site were constructed at various times throughout Saint John's history, many of which date back to the early part of the previous century when the area belonged to the City of Lancaster. Service New Brunswick records indicate that the subject dwelling was constructed in 1936. The two- storey building at 876 -880 Manawagonish Road contains four rental units. The adjacent driveway and parking area can comfortably satisfy the five parking spaces required by the Zoning By- law. The site and building appear fairly well maintained. Properties in the vicinity of the subject site contain similar buildings, predominantly one or two unit dwellings. History of the Use of the Property The Planning and Development Department's files do not contain any information to indicate when the building on the site became a four - family dwelling; however, the City records show that it has been a four -unit dwelling for at least 50 years. Furthermore, the applicant has submitted an affidavit from the 162 Dwight Cummings 876 -880 Manawagonish Road Page 3 November 10, 2011 current owner of the building stating that it has been a four -unit rental dwelling since she acquired it in 1973. The applicant has attached a copy of the "Deed of Transfer" from 1973 that corroborates the owner's claim. Proposal The present owner is in the process of selling the property and, as a result of a recent request for confirmation of the zoning, the conflict between the use and the present zoning came to light. The present owner has now submitted an application to rezone the site from the current "R -2" One and Two Family Residential zone to the "R -4" Four Family Residential zone, which recognizes the existing use as a four - family dwelling. Proposed Rezonin:: While most of the houses in the neighbourhood are either one - family or two - family dwellings, there are a few that contain multiple units. The legal status of these multi -unit dwellings, which are also mostly zoned "R -2" One and Two Family Residential, is probably the same as the subject site. None of these dwellings appear particularly out of place in the overall neighbourhood context. The existence of a four - unit dwelling, which has apparently existed for several years, with no record of any formal complaints, suggests that the use of the property has not caused any major land use conflicts in the neighbourhood. CONCLUSION: The existing use of the building appears to fit in with the overall neighbourhood. Approval of the proposed rezoning can be recommended on the basis that the four -unit dwelling has existed for some time with few or no apparent problems and with no known complaints. Additionally, the use of the property is similar to other properties in this area of the West Side of Saint John and the building and property are large enough to accommodate the four -unit dwelling. Approval for the rezoning of the property at 876 -880 Manawagonish Road from "R -2" One and Two Family Residential to "R -4" Four Family Residential is recommended. X Project No. 11 -267 163 PLANNING AND DEVELOPMENT/URBANISME ET DtVELOPPEMENT WE Subject Site/site en question: PID(s)/NIP(s): Location: 876-880 Manawagonish Road Date: October 27, 2011 164 � i(C) Z Flecknell, Allian From: Lyndsey MacDonald <lyndsey.macdonald @live.ca> Sent: November -12 -11 3:01 PM To: External - Planning Subject: Objection to re- zoning application 876 -880 Manawagonish Road Attachments: ReZoning.docx Importance: High Hello, Please see the attached objection to the proposed rezoning of 876 -880 Manawagonish Road. If you have any questions, or if this attachment is insufficient, please don't hesitate to contact me at this email. Lyndsey MacDonald NOV 14 2311 165 To Whom It May Concern at the Planning Advisory Committee: We have been notified of a request to rezone the addresses of 876 -880 Manawagonish Road from a one to two family home to a four family home. I would like to express my concerns regarding this change on behalf of my husband and 1. We currently live next door to this house and unfortunately have a shared driveway with them. When we bought our house there were only two families residing in the residence. At the moment there are three families living there. Due to the increased traffic at the house with the third family, there have been several occasions where parking has been an issue as well as access to our home. Currently there is enough space for two vehicles in our driveway and three in their driveway, if we want to leave enough room to enter and exit. Also the amount of garbage has obviously increased as well. This is an issue due to the local wildlife that consistently gets into the garbage and it ends up all over our yard. We can only expect that with a further increase to a four family house these issues will become worse. As we have currently had issues with only the three families, I would like to express our feelings that a rezoning will cause these issues to negatively impact not only our current life but also the future value of our home. With the financial times such as they are, we have to express our reservations about this proposal. We bought our home with the understanding that the neighbours house was zoned for two families. Apparently they have already been operating over this without proper authorization. In summary, please do not allow this re- zoning as it will negatively impact the value of our home and cause further problems with garbage and access to our driveway and home. Sincerely, Lyndsey and Kenneth MacDonald 166 2 (09 Type of Application ❑ Municipal Plan Amendment ❑ Subdivision ❑ Similar / Compatible Use X Zoning By -law Amendment ❑ Variance ❑ Temporary Use ❑ Amendment to Section 39 Conditions ❑ Conditional Use ❑ Change / Re- establishment of ❑ Zoning Confirmation Letter ❑ Letter for Liquor Licensing Non - Conforming Use Contact Information Name of Applicant Hu hes Surveys & Consultants Inc. on behalf of Lois Ellis Mailing Address of Applicant (with Postal Code) 575 Crown Street Saint John NB E21, 5E9 Home Telephone Number Work Telephone Number 634 -1717 Fax Number 634 -0759 E -mail rt(@hup-,hessELiLeys.com Name of Property Owner (if different from applicant) Si co Development Ltd. Mailing Address (with Postal Code) c/o Hu hes Surveys & Consultants Inc. 575 Crown St Saint John NB E2L 5E9' Property Information Location Gault Road 00403535 Civic # Street PID Existing Use of Property: vacant land Proposed Use of Property: residential develo meat Existing Plan Designation of Property Proposed Plan Designation of Property Existing Zoning of Property: Proposed Zoning of Property: Residential Serviced Suburban (RSS) & Rural (RD Residential 1 & 2 FgpiUI R -2Z& General Business (B -2) Description of Application The development consists of an expansion to the existing residential area and a commercial site at the intersection of Gault Road and Manawagonish Road. The proposed commercial area is intended to serve as a neighbourhood commercial centre to serve the growing residential community in the Monte Cristo Park area (PIan SJ .SaltLrlo.sn 1 Intensification area). The development concept is to do a phased project using consistent themes / styles in the building construction with the appearance of an independent development. Access via Stonegateia boulevard street with appropriate signage, landscaping and lighting, sets the stage for establishing "Stonegate" as a well known residential community known as "Stonegate at Ticehurst Circle ". The residential portion of the proposed development will be undertaken in accordance with R -2 zone standards. The plan, as proposed, illustrates 2 unit structures, although, depending on market conditions, 1 family dwellings could be incorporated into the project. One family or attached housing is proposed with the intent that each unit could be sold separately. Upon reviewing the plan, you will note that we have not proposed a full public street connection between Monte Cristo Park and the proposed development. The rationale behind this is the proposed project is going to be fairly high density and have numerous driveway entrances onto the street system. Having a public street connection between the developments would likely result in much of the traffic from Monte Cristo Park using it as a `shortcut' to get to the Gault Rd/Manawagonish Rd area. The connection would also become a `shortcut' from the adjoining Monte Cristo Park development to the proposed commercial area being requested at the intersection of Gault Rd/Manawagonish Rd. Should it be deemed that a public street connection between the two developments is desirable, we would suggest that there should be considerations in the form of traffic calming measures to control traffic flows. Your views on this would be appreciated. The Land for Public Purposes proposed is to provide an additional buffer adjacent to the highway which could be eventually developed into a walking path to the existing Land for Public Purposes parcel behind Monte Cristo Park. There is a stream running through the existing Land for Public Purposes that eventually connects to a larger watercourse known as Spruce Lake Stream. It also has an attractive, mature forest and a number of informal pathways used by people in the area. The Land for Public Purposes between the proposed residential area and the adjacent proposed commercial area is where some of the water transmission mains serving the city are located. This would give the city control over the land ownership where the mains are located and could also act as a trail connection from Gault Rd to the previously described Land for Public Purposes. NOTE: If the applicant is NOT vner the vner`s s' :afore or authorization (in writing) to submit this appl' lion is required. Signature of Applicant Signature of Owner ` ' A Date 'Z-4 4( — 42ir .=Z,acl _ Date Z n, II ej --* —,–� R For Office Use Only Reviewed by Date Development Officer Information Accompanying Application: ❑ Letter of Intent ❑ Tentative Subdivision Plan ❑ Floor Plans ❑ Site Plan ❑ Building Elevations ❑ Sign Drawings ❑ Fee ❑ Other �TJ P.O. Box 1971 Saint John, NB Canada E2L4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L 4L1 rna�y�rs1 SAINT 10' -1IJ 167 AMMNAts 1 � 7 s '��� ............ .� .....LW - !R'-C r�1MUN M1� 74-1 1 1< N:w 1 i Imo...' \ / � , �"'� ��� E.,�L �!0 1� 1»� r (OI��.IYt 1 r\ X0-7 +s ' a F- } 7h2 ►OLO ODI�Dt•7i�1. O..IrNi Uf. M�MR &n� / aiH1n Oa aHO w -n 1• DM «. PI.Ii Nn mta r pm. ft mIs 7 �t '1" F? Ong - Lahr For PLd*c PWPOU- G6-6 �_ , «qty , \r"'� „`I,�p 41.'11 i1 1 rr#. �•" 1) a4da� w Nil OnMM fpm MwNa/M N Ila. NM ol- angler MoK� QM A�nM/ MMM) y 1n/.ls r1i- \\ � �� 7A1�' 1 �� Ie M » \ � nww r ow.t Y .�1►wW+ a 7 �i+�rw4� I! 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N11 + / + Nn Lnxiwy4 Ie40 el�'Mr N 10 n � TIyM � .cu 1-0El BY -LAW NUMBER C.P.110- A LAW TO AMEND TAE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 9 hectares, located at 125 Gault Road, also identified as being PH) No. 00403535, from "RSS" One Family Serviced Suburban Residential and "RF" Rural to "R -2" One and Two Family Residential and `B -2" General Business - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2011 and signed by: Mayor/Maire ARRETA No C.P. 110 - ARRETE MODIFIANT L'ARRETA SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune rdunion du conseil communal, The City of Saint John a ddcretd ce qui suit: L'arrdte sur le zonage de The City of Saint John, ddcrdtd le dix -neuf (19) ddcembre 2005, est modifid par: 1 La modification de 1'annexe «A », Plan de zonage de The City of Saint John, permettant de modifier la designation d'une parcelle de terrain d'une superficie d'enNiron 9 hectares, situee au 125, chemin Gault, et portant le NID 00403535, de zone rdsidentielle de banlieue desservie — habitations unifamiliales «RSS» et zone rurale «RF» a zone rdsidentielle — habitations unifamiliales et bifamiliales «R- 2» et zone commerciale generale «B -2» - toutes les modifications sont indiqudes sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2011, avec les signatures suivantes : Common Clerk/Greffiere communal First Reading - Premiere lecture Second Reading - Deuxidme lecture Third Reading - Troisieme lecture 169 PUBLIC NOTICE Public Notice is hereby given that me Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -lave at its regular meeting to be held in the Council Chamber on Monday, November 21, 2011 at 7:00 p.m., by: Rezoning a parcel of land with an area of approximately 9 hectares, located at 125 Gault Road, also identified as PID No. 00403535, from "RSS" One Family Serviced Suburban Residential and "RF" Rural to "R -2" One and Two Family Residential and "B -2" General Business, as illustrated below. REASON FOR CHANGE: To permit the development of a residential subdivision consisting of one and two family dwellings, as well as one lot for general commercial uses. Ad ve('-f i Se j- AVIS PUBLIC Par les pr6sentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'6tudier la modification suivante a 1'arr6t6 sur lc zonage de The City of Saint John, Tors de la r6union ordinaire qui se tiendra dans la salle du conseil le lundi 21 novembre 2011 i 19 h: Rezonage dune parcelle de terrain d'une superficie d'environ 9 hectares, situ6e au 125; chemin Gault, et portant le NID 00403535, de zone rksidentielle de banlieue desservie — habitations unifamiliales « RSS » et zone rurale x RF» i zone r6sidentielle — habitations unifamiliales et bifamiliaies R -2 >> et zone commerciale g6n6rale a B -2 », comme le montre la carte ci- dessous. . 4� vv** The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Elizabeth Gormley. Common Clerk 658 -2862 RAISON DE LA MODIFICATION: Permettre 1'am6nagement d'une subdivision r6sidentielle consistant des habitations unifamiliales et bifamiliales, de plus, un lot pour ]'utilisation commerciale g6n6rale. Toute personne int6ress&e peut examiner le projet de modification an bureau de la greffiere communale ou an bureau de 1'urbanisme et du d6veloppement a 116tel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Veuillez faire parvenir vos objections au projet de modification par 6crit a ]'attention de la soussign6e a 116tel de Ville. Si vous auriez besoin des services en franpais pour une r6union de Conseil Communal, veuillez contacter le bureau de ]a greffiere communale. Elizabeth Gormley, Greffi6re communale 658 -2862 `VIN OC-F 255- 20'' {V 5v I S 2471' q. 2 (�) Planning Advisory Committee November 16, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Proposed Rezoning -125 Gault Road City of Saint John On October 24, 2011 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its November 15, 2011 meeting. This letter deals with the proposed rezoning. Mr. Rick Turner appeared to speak on behalf of the application and indicated that he was in agreement with the recommendation to approve the requested rezoning and the recommended Section 39 conditions, but not in agreement with the recommendation to deny the proposed subdivision plan to allow for revisions. If the proposed subdivision plan is not accepted, Mr. Turner indicated that his client wished to hold third reading of the requested rezoning until such time as a subdivision plan was assented to. Mr. Turner also noted that while the subdivision design could be revised to address Planning staff recommendations, his client did not wish to remove the landscaped median on Scotneygate Way, contribute any additional land for LPP thereby removing building lots, or connect Dantes Drive to the current street configuration. Mr. David Galbraith appeared to speak in support of the application and indicated that it would complement the Galbraith development currently occurring on Hitachi Drive. He also noted that the developer and City should be aware of the long - standing use .of the adjacent property as a construction and demolition debris disposal site. Mr. Scott Larsen, Mr. Michael McGovern, Mr. Edward Matthews and Mr. Mike Harvey appeared to speak in opposition to the application, noting concerns regarding the density of the proposed development and addition of semi- detached dwellings to their single - family neighbourhood, increased traffic, and the potential for children from the proposed development crossing through their backyards. Nine letters were also received in opposition to the application, noting similar concerns as those expressed by the speakers at the Committee meeting, and one letter of support from Galbraith Construction was received. Copies of these letters are attached. 171 -2- After significant discussion, the Committee adopted the staff recommendation in the attached report. It should be noted that a further recommendation concerning the subdivision aspect of this application will be provided at the time of third reading, should first and second reading of the requested Zoning Bylaw amendment be given by Council. RECOMMENDATION: 1. That Common Council rezone a parcel of land with an area of approximately 9 hectares, located at 125 Gault Road, also identified as PID No. 00403535, from "RSS" One Family Serviced Suburban Residential and "RF" Rural to "R -2" One and Two Family Residential and 11B -2" General Business. 2. That, pursuant to the provisions of Section 39 of the Community Planning Act, the use and development of the parcel located at the intersection of Gault Road and Manawagonish Road to be rezoned to `B -2" be subject to the following conditions: a. That any access to the site be only via Gault Road; b. That the use of the site be limited to the following: i. a bank or financial institution; ii. a bakery; iii. a convenience store; iv, a day care centre; v. a personal service shop; vi. a repair service shop; vii. a restaurant (excluding a drive- through); viii. a retail store; ix. an office; and x. a gasoline bar, subject to such terms and conditions as may be imposed by the Planning Advisory Committee. c. That the gross floor area of the structures on the site be limited to a maximum of 1,000 square metres. Respectfully submitted, Colin Murray Chairman SH Project No. 11 -253 172 f a� J� The City of Saint John DATE: TO: FROM: FOR: PREPARED BY: NOVEMBER 10, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING PLANNING AND DEVELOPMENT MEETING OF NOVEMBER 15, 2011 Herring, MCIP, P Planner SUBJECT: REVIEWED BY: Ken Forrest, MCIP, RPP Commissioner Name of Applicant: Hughes Surveys & Consultants Ltd. (for Lois Ellis) Name of Owner: Simpco Development Ltd. Location: 125 Gault Road PID: 00403535 Municipal Plan: Low Density Residential Zoning: Current: "RSS" One Family Serviced Suburban Residential and "RF" Rural Proposed: "R -2" One and Two Family Residential and `B -2" General Business Proposal: To develop a one- and two - family subdivision as well as one lot for general commercial use. Type of Application: Rezoning and Subdivision. !.AINT 10HAN RU. Bra;.. 1971 Win� fin, NB Canada [-A, L1 I vw -vwZ3- in4rbre a.C.a I C.P1971 Saint John, N -B_ Canada EA 4L t 173 Hughes Surveys & Consultants Ltd. (for Lois Ellis) Page 2 125 Gault Road November 10, 2011 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By -law. The Committee recommendation will be considered by Common Council at a public hearing on Monday, November 21, 2011. The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council concerning the vesting of public streets and land for public purposes in conjunction with the subdivision of land. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council rezone a parcel of land with an area of approximately 9 hectares, located at 125 Gault Road, also identified as PID No. 00403535, from "RSS" One Family Serviced Suburban Residential and "RF" Rural to "R -2" One and Two Family Residential and "B -2" General Business. 2. That, pursuant to the provisions of Section 39 of the Community Planning Act, the use and development of the parcel located at the intersection of Gault Road and Manawagonish Road to be rezoned to "B -2" be subject to the following conditions: a. That any access to the site be only via Gault Road; b. That the use of the site be limited to the following: i. a bank or financial institution; ii. a bakery; iii. a convenience store; iv. a day care centre; v. a personal service shop; vi. a repair service shop; vii. a restaurant (excluding a drive- through); viii. a retail store; ix. an office; and x. a gasoline bar, subject to such terms and conditions as may be imposed by the Planning Advisory Committee. c. That the gross floor area of the structures on the site be limited to a maximum of 1,000 square metres. 3. That Common Council not assent to the proposed subdivision plan. 174 Hughes Surveys & Consultants Ltd. (for Lois Ellis) 125 Gault Road BACKGROUND: Page 3 November 10, 2011 The northern portion of the subject site adjacent to the Monte Cristo subdivision was the subject of a rezoning and subdivision application in December of 1987. Council rezoned the approximately 20 -acre property from "RF" Rural to "RSS" One Family Serviced Suburban Residential to permit the creation of a 38 lot single - family subdivision to be known as "Robinson Place ". Servicing constraints prevented the development of the proposed subdivision. The southern portion of the subject site located at the corner of Gault Road and Manawagonish Road/Ocean Westway (also identified as 51 Gault Road) was the subject of a Municipal Plan amendment and rezoning application in March of 1990. The applicant proposed to create a new lot and establish a garden centre and associated growing area, requiring a Municipal Plan amendment from High Density Residential to District Centre Commercial and a rezoning from "RF" Rural to `B -2" General Business. The application was tabled by the Planning Advisory Committee and Council due to problems regarding the purchase and sale of the subject site, and was not returned for consideration. A small portion of the subject site was the subject of a subdivision and variance application in August of 2008 to permit the construction and operation of a valve station as part of the LNG natural gas pipeline. The Planning Advisory Committee approved the creation of a 959 square metre (10,300 square foot) unserviced lot with a width of 30 metres for a valve station on condition that the facility is developed and maintained in accordance with detailed site, grading, landscaping and fence elevations plans subject to the approval of the Development Officer. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has the following comments on the proposed rezoning and subdivision: - Detailed engineering drawings from a qualified professional engineering consultant must be submitted to the City for review and approval. Water capacity and fire flow requirements will have to be verified by the developer's engineering consultant and included with the detailed drawing submission. The City must have from the developer's engineering consultant what the expected average and peak water consumption flows will be from this proposed development and confirmation that there is enough capacity to support this proposed development. This information is to be provided to the City for review and approval. - Any new water mains installed must be interconnected with existing mains; there are to be no dead -ended water mains. - There is no dedicated municipal storm water system in the area. The developer must provide a detailed site storm water drainage plan and report indicating how storm water collection and disposal will be handled. As well, a downstream review will be required to ensure the existing system can handle additional flows. If any infrastructure improvements are required, this will be the responsibility of the developer. 175 Hughes Surveys & Consultants Ltd. (for Lois Ellis) Page 4 125 Gault Road November 10, 2011 The lift station and the forcemain from Monte Cristo have had recent upgrades. However, a sanitary review on the existing gravity sewer will need to be completed by the developer's engineering consultant to confirm capacity. Detailed engineering plans must be submitted prior to determining this. If any infrastructure improvements are required, this will be the responsibility of the developer. - All grades for existing water and sewer systems must be verified by the developer's engineering consultant. - All driveway entrances should be within the proposed development site on the proposed streets and not directly onto Gault Road. - The proposed Scotneygate Way should be configured to align with the proposed Hitachi Crescent entrance and should also be 20 metres in width. Having a wider entranceway with a landscaped median as proposed on Scotneygate poses maintenance operational issues for snow plowing. - There are major water transmission mains (1500 mm and 600 mm diameter) in an easement through this development site, specifically to the rear of the lots adjacent to Parcel "A ". It is recommended that land for public purposes, rather than homes, be located next to the transmission main easements. There should be consideration for a street connection to Dantes Drive from the proposed Ticehurst Circle. - The length of the leg of the proposed Flimwell Place seems short and may hinder effective snow plowing. - Proposed grades for the streets have not been provided at this time but appear as if they may be steep. This should be properly designed to not have steep grades. Buildings and Inspection Services has no objection to the proposed subdivision. Saint John Fire Department has no objections to the application provided that all National Fire Code of Canada 2005 and National Building Code of Canada 2005 requirements are complied with. The applicant should note that all future building plans must be submitted to the Office of the Fire Marshal in accordance with Section 18 of the Fire Prevention Act. Saint John Transit currently offers service along Gault Road with the Martinon Service. Leisure Services has been advised of this application. Real Estate Services has been advised of this application. Geographic Information Systems (Planning and Development) has noted that if a connection is required between the proposed " Ticehurst Circle" and Dantes Drive, then the proposed " Ticehurst 176 Hughes Surveys & Consultants Ltd. (for Lois Ellis) Page 5 125 Gault Road November 10, 2011 Circle" should be named Dantes Drive. The proposed street names " Scotneygate Way" and "Flimwell Place" are acceptable and will be reserved for this development. N.B. Department of Transportation has been advised of this application. School District 8 has been advised of this application. Saint John Energy has been advised of this application. Bell Aliant has been advised of this application. Rogers has been advised of this application. Maritimes & Northeast Pipeline has advised that the subject site is "all clear" and development will not take place near the pipeline. Enbridge Gas and Brunswick Pipeline have been advised of this application. ANALYSIS: Subject Site and Neighbourhood The subject site is located at the intersection of Gault Road, Manawagonish Road, Ocean Westway and Route 7 in West Saint John, directly south of the existing Monte Cristo subdivision. The site is approximately 9 hectares (22 acres) in area and is currently undeveloped save for a cleared 6.0 metre (20 foot) wide municipal services easement that extends south and then east across the site from Dantes Drive. The site also contains a 20 metre (66 foot) wide City of Saint John water pipeline easement and a 30 metre (100 foot) wide Emera Brunswick natural gas pipeline easement. The subject site is designated as Low Density Residential by the current Municipal Plan and is zoned "RSS" One Family Serviced Suburban Residential and "RF" Rural as shown on the attached location map. The surrounding area contains single - family, two- family and townhouse residential developments, undeveloped land and a variety of general business and light industrial uses along Manawagonish Road and Ocean Westway designated as Service Corridor under the current Municipal Plan. Proposed Development The applicant is seeking approval to develop a residential subdivision with an adjacent commercial use. The residential subdivision is proposed to contain 55 lots for semi- detached dwellings, totalling 110 dwelling units. The applicant has indicated that the development would be undertaken as a phased project using consistent themes /styles in building construction with the appearance of an independent development. Access from Gault Road via the Scotneygate Way would be accompanied by signage, landscaping and lighting to establish the development as a named residential community ( "Scotneygate at Ticehurst Circle "). 177 Hughes Surveys & ConsuItants Ltd. (for Lois Ellis) 125 Gault Road Page b November 10, 2011 The applicant has also indicated that although the submitted subdivision plan illustrates semi - detached dwellings, single - family dwellings could be incorporated into the project depending on market conditions. While a specific use has not been proposed for the commercial portion of the site at the intersection of Manawagonish Road and Gault Road, the applicant has indicated that it is intended to serve as a neighbourhood commercial centre to serve the growing residential community in the Monte Cristo Park area. Municipal Plan Direction The subject site is designated as Low Density Residential by the current Municipal Plan. The overall intent of the Plan from a residential land use perspective is to ensure that residential areas are used for a range of residential densities and building types. In addition, the Plan allows for commercial uses that have the local residential population as their primary focus to be located in areas designated as residential. The density of the proposed development, at approximately 12 dwelling units per hectare, is significantly below the 38 units per hectare maximum established by the Municipal Plan. The subject site is located in Staging Area 1 of the City's serviced area under the Municipal Plan, requiring that the development be fully serviced by municipal water, sewer and storm water services. Staff acknowledge that the proposed development is consistent with the provisions of the existing Municipal Plan. Growth Strategy The subject site is located within the Growth Strategy's Primary Development Area and in the Monte Cristo /Gault Road Opportunity Area. The Growth Strategy intends that Suburban Opportunity Areas, such as the Monte Cristo /Gault Road Opportunity Area, will evolve to provide a broader mix of housing and increased development density along key corridors and centres. The Suburban Opportunity Areas are expected to develop new detached and townhomes in a scale and character consistent with the existing neighbourhood as well as reflect contemporary approaches and best practices in neighbourhood design and complete communities with more compact housing and walkable access to parks, transit and convenience shopping. The Monte Cristo /Gault Road area was highlighted as an Opportunity Area due to opportunities for a more suburban lifestyle choice, the available undeveloped land, adjacency to existing neighbourhoods and recent municipal investment in the water and wastewater systems. The proposed development, with its inclusion of a neighbourhood commercial node, semi - detached dwellings and access to public transit on Gault Road is consistent with the Growth Strategy. Zoning Bylaw Zone Standards The "R -2" One and Two Family Residential zone requested for the proposed residential portion of the development allows for smaller lot sizes than that permitted in the "RSS" One Family Serviced Suburban Residential zone and also allows for two- family or semi - detached dwellings. The "R -2" One 178 Hughes Surveys & Consultants Ltd. (for Lois Ellis) Page 7 125 Gault Road November 10, 2011 and Two Family Residential zone permits a minimum lot area of 550 square metres and minimum lot widths of 18 metres for an interior lot and 21 metres for a corner lot. As noted in other recent rezoning and subdivision applications in suburban areas of the City, staff encourage new residential developments to take advantage of the reduced lot sizes permitted in the "R- 2" One and Two Family Residential zone to enable the creation of more affordable residential building lots which utilize municipal infrastructure much more efficiently. The pattern of development in the "R- 2" One and Two Family Residential zone significantly reduces the City's long -term operating capital costs for suburban residential development; however, it should be noted that the proposed development is not particularly dense and will not be out of character with surrounding developments. The increased density of residential development such as that proposed on this site allows for benefits such as the provision of more tax base and revenue per metre of municipal infrastructure, representing a more fiscally responsible approach to growth and development. The proposed residential development meets the standards of the "R -2" One and Two Family Residential. The `B -2" General Business zone requested for the proposed commercial lot at the intersection of Manawagonish and Gault Roads permits a range of commercial uses, and the applicant has indicated that although a specific land use for the site has not been proposed, it is intended to serve as a neighbourhood commercial centre to serve the surrounding residential neighbourhoods. Although the subject site is adjacent to a number of more intensive commercial and light industrial uses on Manawagonish Road, staff is of the opinion that the uses permitted on the site as well as the size of any commercial establishment should be limited to ensure a neighbourhood commercial character. Staff propose that a reasonable range of uses could include: a) a bank or financial institution; b) a bakery; c) a convenience store; d) a day care centre; e) a repair service shop; f) a restaurant (excluding a drive - through); g) a retail store; h) an office use; and/or i) a gasoline bar (as a conditional use). Staff also recommend that the gross floor area of a commercial use on this site be limited to a maximum of 1,000 square metres, consistent with Section 2.4.4.5 of the current Municipal Plan. As this section of Manawagonish Road and Route 7 are both designated as controlled access streets by the New Brunswick Department of Transportation Highway Act, access to the proposed commercial site must be only via Gault Road. 179 Hughes Surveys & Consultants Ltd. (for Lois Ellis) 125 Gault Road Subdivision Bylaw Page 8 November 10, 2011 General Layout The general layout of the proposed subdivision meets the requirements of the Zoning Bylaw and the provides frontage on a public street for all proposed lots; however, both Municipal Operations and the Planning Department recommend that a revised subdivision plan provide a connection between the existing Dantes Drive and the proposed Ticehurst Circle. The current Municipal Plan states, in Section 2.4.1.2 policy e), that only the subdivision or development of land that connects new development with existing streets in the area to the greatest extent possible should be permitted. A connected street network provides for greater pedestrian mobility and a secondary access to the proposed subdivision in case of emergency or other obstruction. The GIS Department has noted that the recommended street connection will necessitate the continuation of the name Dantes Drive rather than the proposed name of Ticehurst Circle. Municipal Operations and Engineering has also .noted some concern with regard to the landscaped medians at the entrance to the development on Scotneygate Way and the length of Flimwell Place as they may hinder effective snow plowing. Servicing and Access The proposed subdivision will be provided with municipal water and sanitary sewer, underground wiring and paved streets with curb and sidewalk in accordance with the Subdivision Bylaw's servicing standards. As there is no dedicated municipal storm water system in the area the developer will also be required to submit a detailed site storm water drainage plan. As noted by Municipal Operations and Engineering in their comments, detailed engineering plans and design reports from a qualified professional engineering consultant addressing water capacity and fire flow requirements, water main interconnections, detailed site storm water drainage including a downstream review, and gravity sewers must be submitted to the City for review and approval. Any required infrastructure improvements will be the responsibility of the developer. Street Names The developer has provided the proposed names of Scotneygate Way, Ticehurst Circle and Flimwell Place for the new public streets in the subdivision. These names have been reviewed by the GIS Department and, as previously noted, the recommended connection of Dantes Drive to Ticehurst Circle would require that the name Dantes Drive be continued in place of Ticehurst Circle. The names Scotneygate Way and Flimwell Place are acceptable. Land for Public Purposes The Subdivision Bylaw requires that six percent of the area of the lots zoned as "R -2" One and Two Family Residential, or six percent of the market value of the land be dedicated as land for public purposes (LPP) in conjunction with a subdivision. The applicant is proposing to dedicate a total area of approximately 1.25 hectares (3.09 acres) along the southwestern perimeter of the subdivision and between the proposed subdivision and the proposed commercial lot at the intersection of Gault Road and Manawagonish Road. The proposed LPP includes :m Hughes Surveys & Consultants Ltd. (for Lois Ellis) 125 Gault Road Page 9 November 10, 2011 a 10 metre (33 foot) pedestrian access between two proposed lots just north of the proposed commercial lot. While the Planning Department acknowledges the need for recreational and/or open space in the proposed subdivision, it recommends that the location and configuration of the proposed LPP be altered. It is inappropriate for City -owned land to be used as a buffer between the proposed development and the adjacent Route 7 and commercial area. If buffers in these areas are required they should be achieved by increasing the lot depth of the adjacent parcels. The proposed LPP adjacent to the existing land for public purposes in the Monte Cristo Subdivision is appropriate and can be recommended. The balance of the required LPP should be provided in another location within the subdivision, perhaps adjacent to the City's water transmission mains as recommended by Municipal Operations and Engineering, or be dedicated as cash -in -lieu. Variances No variances are required to accommodate the proposed lots, streets or building envelopes. However, in order to avoid multiple future variances, the applicant should ensure that any potential decks, balconies or patios can also be accommodated within the minimum setbacks of the "R -2" One and Two Family Residential zone. CONCLUSION: The proposed development is consistent with the intent of both the current Municipal Plan and the Growth Strategy. The requested "R -2" One and Two Family zoning allows for a more efficient development pattern and infrastructure usage than would exist under the current zoning. The incorporation of a neighbourhood commercial lot at the intersection of Gault Road and Manawagonish Road, at the end of an existing Service Corridor and adjacent to other commercial and light industrial uses, is also appropriate under the current Municipal Plan and Growth Strategy. Staff recommend approval of the requested rezoning of the subject site to "R -2" and "B -2" with conditions limiting the commercial uses permitted, but recommend that the proposed subdivision plan be revised to remedy the noted issues with street layout and land for public purposes. SH Project No. 11 -253 181 PLANNING AND DEVELOPMENT/URBANISME ET DE'VELOPPEMENT R F ti I -p t-A R- I Sz- J 1 I I-A TH R F R F RS 2 Subject Site/site en question: Location: 125, ch. Gault Road Date: October 17 octobre 2011 Scale/6chelle: Not to scale/Pas d Mchelle icy, -Ttt, PID(s)/NIP(s): 00403535 V RS-2 2�7 1. m { yc U c b E CL 3.9 8 L"' 9 ! C• N a 6 Myg U Z Ep is vo EL .S fill s cKvu g !o $ ..'al 'i E c pp» F 'Y d t d •. ., a m tg 9 Z R En 6 dO \ \ \ \ $ 1 � Road G4ult R 1�1 + �.1�.�' �y.ei• 1 ^jE � � � ma v:c i r 1' �- 'cahu�, _ I''. ",•g� � \� ` /, 11 j vex 121 L i at f r dlf \ V W rte' �• �� •. •(V �- w'•�`.. �;a / ` 1� \\ \\ 01`0 dW + 8 y�l; Se r rt s 9 :.cols �e i iR $ I {I I {I{4 Il �I�IIS�O�I KJ i00A•f �zc> 4 Flecknell, Afflan From: Harvey, Michael < M Harvey@ nbpower.com > Sent: November -10 -11 10:18 AM To: External - Planning Subject: Inquirey concerning 125 Gault Road Rezoning Application Hello there, I'm a resident of Valentine Blvd and received a letter from Mark Reade in the mail several days ago upon a proposal being considered for rezoning the property which borders on our property line. Being offered an opportunity to discuss and share views upon this proposal is much appreciated. I've been talking with several of my neighbor's lately and once it seemed to me that many of my neighbors had not received the notice, I sent a copy on via email with some of my initial comments and feeling, I copied that message to this email address. The response has been extremely clear and for the most part, my thoughts have been echoed. The community doesn't want to stifle this development so it cannot proceed but do wish to ensure it proceeds in a neighbor hood friendly direction. The higher density lots and duplex units are of concern. If I may share a few comments and questions with you, any response would be appreciated. -since this development is in intimate proximity to the entire Monte Cristo Subdivision /upper Gault Rd /Alvic PI. It is felt that inclusion of these residences by way of letter /notice would be well received and appreciated. Many of my neighbors' whom live on property not directly upon the effected property lines feel very left out of the discussion and slighted... a sense of apprehension is abundant with the feeling that the city /developer are trying to 'slide one in without due notice'. While only notifying direct property owners affected may be the policy, you'll win no popularity contests by 'not' including the neighborhood, The proposal includes a recommendation to tie into Dantes Dr, this action therefore would constitute a reasonable need to include the effected community. May I suggest you (a) notify a wider area of residences and (b) extend the final approval date until proper consultation could take place? -The request for a commercial lot within this application... (a) Where is that lot located in the development? (b) What is its purpose /intention? (c) Why should this be considered in a clearly intentioned high density residential zone? (d) will this lead to more commercial properties be approved in the local residential area? -1 have heard of new developments being requested to supply buffer zones to separate the new ('different personality') development from an existing neighborhood. May it be a consideration to have the developer allow for an undeveloped strip around the property (say 20' of existing standing trees) which could act as an isolation /boundary? If a buffer zone is not considered, could a privacy /mobility limiting fence be erected by the developer to provide a similar buffer effect? -as an aside to this concern, if a developer developed right up to the property line (behind Valentine Blvd properties at least) there would be a significant chance of impacting proper drainage of the groundwater as this is a very wet and swampy area. Filling in that rear property 'right up to' the property line will push the drainage requirements /problems onto the Valentine's property residences. -It is common to allocate a % of the developed property to common areas, such as a small park or playground. This proposal doesn't seem to describe anything of the sort, why ?... My concern is foot traffic through backyards from the new (110 proposed) units traveling through either backyards or on Monte Cristo's (non side walked) streets to obtain access to the Monte Cristo playground. Could there be a requirement for the developer to provide a community playground /common area for the intended units? -Tie in to Dantes Dr — why is this necessary and being recommended by the city? It can only serve to increase traffic flow upon Valentine Blvd. If there is no real and justified reason for it (like fire protection /emergency services ?!) and the developer doesn't request it (therefore the city needs to pay for it), I'm certain the residents of Monte Cristo "don't" want it either. May this be removed from the proposal? - Duplex housing (while a suitable solution in some locals requiring additional affordable housing development) have two common attributes... higher properties density and rental income potential. Both tend to benefit the profitability of the developer (and the tax collector). Possibly the most common concern when talking to neighbors (and my own) is the possibility of property devaluation due to this development. I expect this is a 'very' common concern in most re- zoning applications. ., Upon the internet there are many policy papers and research documents written by realty experts, Municipal planners, academia, etc. which would tend to conclude that there is little or no real impact on property value when (I'll call them) 'alternate' developments are undertaken nearby Single Unit Housing. le. the fear of potential asset -value loss among homeowners is generally misplaced. These studies are usually initiated by municipalities in the need for additional affordable housing to spur economic development, and also where residential area expansion isn't feasible (large /dense urban centers). When property is not available to develop... property values go up, affordability goes down, development activity is stiffed, municipalities have reduced annual % increases in revenue (sound familiar ?) and tend to misplace the idea that policy initiation will foster economic activity. Meanwhile, existing home owners object to development and tend to defend (even exploit) their sought after property more than the actual asset value itself... I contest this premise in this circumstance. These 'conclusive' studies are taking huge statistical sample sizes for area (many square miles) and huge unit numbers (30+ thousand) into account, this is just not the case in the extreme West end of Saint John NB where from my atop my roof I can look at more trees than houses. High density development is not necessary due to space considerations. I also feel that there are intrinsic and economic effects on the local /bordering property values in the context of the proposed development in question. While I'm no realty expert i think that real property values are affected by neighbouring properties by (a) property desirability /marketability and, (b) (possibly to a lesser extent) the local drag down effect. My impression is that Duplex's, typically lower in value and commonly being utilized as rental property are not as desirable to live in or beside than single unit homes. Also, it is not a misplaced stereotype that rental properties are not typically maintained and serviced as well, therefore do not retain the equivalent asset valuation as single unit homes, although their market valve may remain the similar only due to the properties income potential. Therefore there is a negative value and marketability effect on the surrounding properties. Has there been any proposed appearance or description of the units presented thus far by the developer? Will they have decks? Will they have garages? Planned on- street parking? Sidewalks? Privacy barrier between units? Exterior appearance? Has the developer described the intended us of the units presented in the proposal? le. Will 100% of the "units" be sold to private owners, or will some /all retained for pure rental property potential? I emphatically feel that the re- zoning request of this property to R -2 status should be denied, and any development be of the single family unit type. If this was the case, along with a narrow buffer zone established and a common community area allocated, I "could" wholly support the development. Thank you, Mike Harvey, PEng 9 Valentine Blvd This e-mail communication (including any or all attachments) is intended only for the use of the person or entity to which it is addressed and may contain confidential and /or privileged material. If you are not the intended recipient of this e-mail, any use, review, retransmission, distribution, dissemination, copying, printing, or other use of, or taking of any action in reliance upon this e-mail, is strictly prohibited. If you have received this e-mail in error, please contact the sender and delete the original and any copy of this e -mail and any printout thereof, immediately. Your co- operation is appreciated. Le pr6sent courriel (y compris toute piece jointe) s'adresse uniquement a son destinataire, qu'il soit une personne ou un organisme, et pourrait comporter des renseignements privilegi6s ou confidentiels. Si vous n16tes pas le destinataire du courriel, it est interdit d' utiliser, de revoir, de retransmettre, de distribuer, de disseminer, de copier ou d1imprimer ce courriel, d'agir en vous y fiant ou de vous en servir de toute autre fagon. Si vous avez requ le pr6sent courriel par erreur, priere de communiquer avec 1'exp6diteur et d'eliminer 11original du courriel, ainsi que toute copie electronique ou imprimee de celui -ci, immediatement. Nous sommes reconnaissants de votre collaboration. 2 185 Hi Folks, I hope I've got an appropriate email address list for the residents of Monte Cristo /Gault Rd, if your not, this may not be of interest to you (sorry for plugging up your inbox). I also am not sure if possibly all of you have already obtained this notice from the city, there is reference made to notify and obtaining the views of 'neighboring' properties, so possibly all of you already have it, or only those of us actually bordering the development did. Attached is a proposal being made to the city to develop the property captured between Monte Cristo, the highway 7 on -ramp, and the Gault Rd. The city is looking for the communities views. Basically the proposal is to construct a series of very high density duplex's and a single commercial property in the area. If this is of interest feel free to have a closer look at the scanned letter from City Planning. While I am certainly in favor of development and expansion within the city in any sector, I'm not to supportive of the details provided in this proposal, and there are some details not so clear. My concern's are... (a) The density of the development is more appropriate for city core property not the outskirts (there is 110 residences proposed for that property 1/3 the size of Monte Cristo, which has —60 residences). Basically, I just hate Duplex's! This will likely translate into lower neighboring property values... and with lower property values comes a host of concerning characteristics, I'm sure none of which I need to expand on. (b) The proposal includes a commercial property... no details or specifics given but one could extrapolate a privately owned corner convenience 7 -11 with some gambling machines in the corner. (c) the high density and lower property values (assumed) I could infer the size of families, with little or no yards... there is no playground or community common space offered in the proposal, hence I would envision significant traffic heading for the Monte Cristo playground area... that traffic'could' be by way of personal property and backyards. (d) Also, there is no mention of what the overall designP'look" will be to these properties, whether there will be decks included, garages built in, or possibly baby barns out back. I could likely change my opinion of this proposal if a few things where to be altered... (a) Existing Zoning remain as is, Single Unit Residential, (b) the lot sizes be similar to that found in Monte Cristo, or any of the surrounding subdivisions, (c) No Commercial /General Business property, (d) provide a common area/playground, (e) possibly provide a barrier /privacy fence between this development and the neighboring properties, and (f) while by the plans map it makes intuitive sense, I'm not sure I'd wish to connect Dantes Drive with the lower end of this development... it can only serve to increase traffic flow. I would very much support a responsible residential development in the area, however my opinion of tightly spaced Duplex's is they are nothing more than 'row houses' or'lay flat apartment buildings', and I can not welcome them into my community. Mike Harvey 9 Valentine Blvd This e-mail communication (including any or all attachments) is intended only for the use of the person or entity to which it is addressed and may contain confidential and /or privileged material. If you are not the intended recipient of this e -mail, any use, review, retransmission, distribution, dissemination, copying, printing, or other use of, or taking of any action in reliance upon this e -mail, is strictly prohibited. If you have received this e-mail in error, please contact the sender and delete the original and any copy of this e -mail and any printout thereof, immediately. Your co- operation is appreciated. Le pr6sent courriel (y compris toute pidce jointe) s'adresse uniquement A son destinataire, qu,i1 :• Flecknell, Jillian From: Harvey, Michael <MHarvey @nbpower.com> Sent: October -31 -11 1:13 PM To: Anne Butler; Angela and Mitch Cyr, Anthony and Kelley Daamen; C. Finlay; Darlene and David Shiels; Dave Trites; Diane and Jamie Kirkpatric; Elaine and Ariiss Wilson; Phinney, Allan; John and Lynn Flewelling; John and Tasha Rocca; Keith and Lisa Mawhinney; Liz Crossman; Martin and Kathy Dumouchel; Michael Mcgovern; Mike and Nancy Carr, Paul Thom; Rob and Sheila Shephard; Rosanne and Doug Oulette; Shawn Setchell; Stuart and Megan Watson; Suzanne and Carl Gaunce; Tanya and Walt McKinney, Tim Petersen; Wendy Locket Cc: External - Planning Subject: Subdivision Application Concerns? Attachments: Rezoning and Subdivision Application - 125 Gault Rd.pdf Hi Folks, I hope I've got an appropriate email address list for the residents of Monte Cristo /Gault Rd, if your not, this may not be of interest to you (sorry for plugging up your inbox). I also am not sure if possibly all of you have already obtained this notice from the city, there is reference made to notify and obtaining the views of 'neighboring' properties, so possibly all of you already have it, or only those of us actually bordering the development did. Attached is a proposal being made to the city to develop the property captured between Monte Cristo, the highway 7 on -ramp, and the Gault Rd. The city is looking for the communities views. Basically the proposal is to construct a series of very high density duplex's and a single commercial property in the area. If this is of interest feel free to have a closer look at the scanned letter from City Planning. While I am certainly in favor of development and expansion within the city in any sector, I'm not to supportive of the details provided in this proposal, and there are some details not so clear. My concern's are... (a) The density of the development is more appropriate for city core property not the outskirts (there is 110 residences proposed for that property 1/3 the size of Monte Cristo, which has —60 residences). Basically, I just hate Duplex's! This will likely translate into lower neighboring property values... and with lower property values comes a host of concerning characteristics, I'm sure none of which I need to expand on. (b) The proposal includes a commercial property... no details or specifics given but one could extrapolate a privately owned corner convenience 7 -11 with some gambling machines in the corner. (c) the high density and lower property values (assumed) I could infer the size of families, with little or no yards... there is no playground or community common space offered in the proposal, hence I would envision significant traffic heading for the Monte Cristo playground area... that traffic'could' be by way of personal property and backyards. (d) Also, there is no mention of what the overall designP'look" will be to these properties, whether there will be decks included, garages built in, or possibly baby barns out back. I could likely change my opinion of this proposal if a few things where to be altered... (a) Existing Zoning remain as is, Single Unit Residential, (b) the lot sizes be similar to that found in Monte Cristo, or any of the surrounding subdivisions, (c) No Commercial /General Business property, (d) provide a common area/playground, (e) possibly provide a barrier /privacy fence between this development and the neighboring properties, and (f) while by the plans map it makes intuitive sense, I'm not sure I'd wish to connect Dantes Drive with the lower end of this development... it can only serve to increase traffic flow. I would very much support a responsible residential development in the area, however my opinion of tightly spaced Duplex's is they are nothing more than 'row houses' or'lay flat apartment buildings', and I can not welcome them into my community. Mike Harvey 9 Valentine Blvd This e-mail communication (including any or all attachments) is intended only for the use of the person or entity to which it is addressed and may contain confidential and /or privileged material. If you are not the intended recipient of this e -mail, any use, review, retransmission, distribution, dissemination, copying, printing, or other use of, or taking of any action in reliance upon this e -mail, is strictly prohibited. If you have received this e-mail in error, please contact the sender and delete the original and any copy of this e -mail and any printout thereof, immediately. Your co- operation is appreciated. Le pr6sent courriel (y compris toute pidce jointe) s'adresse uniquement A son destinataire, qu,i1 :• Flecknell, Allian From: McGovern, Michael <michael.mcgovern @ws- ts.nb.ca> Sent: October -31- 112:23 PM To: Harvey, Michael; Anne Butler, Angela and Mitch Cyr; Anthony and Kelley Daamen; C. Finlay, Darlene and David Shiels; Dave Trites; Diane and Jamie Kirkpatric; Elaine and Arliss Wilson; Phinney, Allan; John and Lynn Flewelling; John and Tasha Rocca; Keith and Lisa Mawhinney; Liz Crossman; Martin and Kathy Dumouchel; Mike and Nancy Carr, Paul Thom; Rob and Sheila Shephard; Rosanne and Doug Oulette; Shawn Setchell; Stuart and Megan Watson; Suzanne and Carl Gaunce; Tanya and Walt McKinney; Tim Petersen; Wendy Locket; Alice McGovern (E- mail); Daniel Sutton (E -mail) Cc: External - Planning Subject: RE: Subdivision Application Concerns? Mike First, apologies for hitting reply to all, but this may be something that we all want more information on. Second, thanks for forwarding this to the rest of us in Monte Cristo. While we fail outside the normal range for persons to be notified it will have an impact on us all. Like you, I want to support growth and I realize that private capital will only build what they think they can sell and make money on, and that's reality. Also like you, the first thought that struck me when I looked at the site plan was the density of the development. It is especially noticeable when you contrast the duplex lot sizes with those on the south side of Valentine. 1 realize that the lots in Monte Cristo are larger than usual residential lots, but it certainly does make the development look dense. My plan is to contact Mark Reade in the Planning Department and see if I can get more details. I'm not ready to come down on one side or the other, though I would like more information to make an informed decision. If I get more information I'll be sure to pass it on. I've added a contact on Alvic Place too as they may be interested. I'm sure Valentine families will be well represented at the PAC and Council meetings. I'll plan to attend too. Thanks Mike McGovern 30 Corsica Court - - - -- Original Message---- - From: Harvey, Michael [mailto:MHarvey @nbpower.com] Sent: October 31, 2011 1:13 PM To: Anne Butler; Angela and Mitch Cyr; Anthony and Kelley Daamen; C. Finlay; Darlene and David Shiels; Dave Trites; Diane and Jamie Kirkpatric; Elaine and Arliss Wilson; Jacqui and Allan Phinney; John and Lynn Flewelling; John and Tasha Rocca; Keith and Lisa Mawhinney; Liz Crossman; Martin and Kathy Dumouchel; McGovern, Michael; Mike and Nancy Carr; Paul Thom; Rob and Sheila Shephard; Rosanne and Doug Oulette; Shawn Setchell; Stuart and Megan Watson; Suzanne and Carl Gaunce; Tanya and Walt McKinney; Tim Petersen; Wendy Locket Cc: planning @saintjohn.ca Subject: Subdivision Application Concerns? Hi Folks, I hope I've got an appropriate email address list for the residents of Monte Cristo /Gault Rd, if your not, this may not be of interest to you (sorry for plugging up your inbox). I also am not sure if possibly all of you have already obtained this notice from the city, there is reference made to notify and obtaining the views of `neighboring' properties, so possibly all of you already have it, or only those of us actually bordering the development did. Attached is a proposal being made to the city to develop the property captured between Monte 187 Cristo, the highway 7 on -ramp, and the Gault Rd. The city is looking for the communities views. Basically the proposal is to construct a series of very high density duplex's and a single commercial property in the area. If this is of interest feel free to have a closer look at the scanned letter from City Planning. While I am certainly in favor of development and expansion within the city in any sector, I'm not to supportive of the details provided in this proposal, and there are some details not so clear. My concern's are... (a) The density of the development is more appropriate for city core property not the outskirts (there is 110 residences proposed for that property 1/3 the size of Monte Cristo, which has —60 residences). Basically, I just hate Duplex's! This will likely translate into lower neighboring property values... and with lower property values comes a host of concerning characteristics, I'm sure none of which I need to expand on. (b) The proposal includes a commercial property... no details or specifics given but one could extrapolate a privately owned corner convenience 7.11 with some gambling machines in the corner. (c) the high density and lower property values (assumed) I could infer the size of families, with little or no yards... there is no playground or community common space offered in the proposal, hence I would envision significant traffic heading for the Monte Cristo playground area... that traffic 'could' be by way of personal property and backyards. (d) Also, there is no mention of what the overall design "look" will be to these properties, whether there will be decks included, garages built in, or possibly baby barns out back. I could likely change my opinion of this proposal if a few things where to be altered... (a) Existing Zoning remain as is, Single Unit Residential, (b) the lot sizes be similar to that found in Monte Cristo, or any of the surrounding subdivisions, (c) No Commercial /General Business property, (d) provide a common area /playground, (e) possibly provide a barrier /privacy fence between this development and the neighboring properties, and (f) while by the plans map it makes intuitive sense, I'm not sure I'd wish to connect Dantes Drive with the lower end of this development... it can only serve to increase traffic flow. 1 would very much support a responsible residential development in the area, however my opinion of tightly spaced Duplex's is they are nothing more than 'row houses' or 'lay flat apartment buildings', and I can not welcome them into my community. Mike Harvey 9 Valentine Blvd This e-mail communication (including any or all attachments) is intended only for the use of the person or entity to which it is addressed and may contain confidential and /or privileged material. If you are not the intended recipient of this e -mail, any use, review, retransmission, distribution, dissemination, copying, printing, or other use of, or taking of any action in reliance upon this e -mail, is strictly prohibited. If you have received this e- mail in error, please contact the sender and delete the original and any copy of this e -mail and any printout thereof, immediately. Your co- operation is appreciated. Le present courriel (y compris toute piece jointe) s'adresse uniquement a son destinataire, qu'il soft une personne ou un organisme, et pourrait comporter des renseignements privilegies ou confidentiels. Si vous n1ftes pas le destinataire du courriel, it est interdit d'utiliser, de revoir, de retransmettre, de distribuer, de disseminer, de copier ou d'imprimer ce courriel, d'agir en vous y fiant ou de vows en servir de toute autre fagon. Si vous avez requ le present courriel par erreur, priere de communiquer avec llexp6diteur et dl6liminer 11original du courriel, ainsi que toute copie electronique ou imprim6e de celui -ci, imm6diatement. Nous sommes reconnaissants de votre collaboration. E -MAIL CONFIDENTIALITY CLAUSE This e-mail and the information contained in it is confidential, may be privileged and is intended for the exclusive use of the addressee(s). Any other person is strictly prohibited from using, disclosing, distributing or reproducing it. If you have received this communication in error, please reply by e-mail to the sender and delete or destroy all copies of this message. CLAUSE DE CONFIDENTIALITY POUR LES ENVOIS PAR COURRIEL Le present courriel et les renseignements qu'il contient sont confidentiels, peuvent titre proteges par le secret professionnel et sont a ('usage exclusif du (des) destinataire(s) susmentionne(s). Toute autre personne est par les presentes avisee qu'il lui est strictement interdit d'en faire l'utilisation, la diffusion, la distribution ou la reproduction. Si cette transmission vous est arrivee par erreur, veuillez en aviser immddiatement 1'expediteur par courriel, puis effacer ou detruire toutes les copies du present message. im If Flecknell, Allian From: jefflana @nbnet.nb.ca Sent: November -01 -11 9:33 PM To: External - Planning Cc: MHarvey @nbpower.com Subject: Fwd: RE: Fwd: Subdivision Application Concerns? In response to Mr. Harvey's e-mail below, we as residents of Monte Cristo are also very concerned with the approval of rezoning the property located at 125 Gault Road (PID 00403535). We do not want the rezoning of the property located at 125 Gault Road to be approved. We have all the same concerns / issues as Mr. Harvey states in his e-mail and agree with him that if the zoning was left as single residential and made more like a subdivision like Monte Cristo with single family dwellings only and larger properties, with a barrier or fence between the two subdivisions it wouldn't be as much of an issue for us. The duplexes, small lots and the idea of a business coming into our neighborhood is not what we want where we live. We also do not want an access road to Dantes, many of us have small children and do not want increased traffic in our subdivision. Most families have built or purchased their homes in this neighborhood to be away from high traffic areas and this proposal will take this away from us. I do hope the concerns of the neighbouring properties are considered before the Planning Advisory Committee and the City approve the rezoning of the said property. Kind Regards, Jeff & Lana Randell 25 Valentine Blvd > > Date: Mon, 31 Oct 201120:56:14 -0300 > > From: <jtrocca @nb.sympatico.ca> > > To: Lana <jefflana @nbnet.nb.ca> > > Subject: Fwd: Subdivision Application Concerns? > > Hey here are the emails I referenced >>J > > > Subject: Subdivision Application Concerns? > > > Date: Mon, 31 Oct 201113:13:21 -0300 >>> From: "Harvey, Michael" <MHarvey @nbpower.com> > > > To: "Anne Butler" <anne @halifaxseed.ca >, > > "Angela and Mitch Cyr" <cyrfamily5 @rogers.com >, > > "Anthony and Kelley Daamen" <daamen @nb.sympatico.ca >, > > X. Finlay" <cfinlay @nbnet.nb.ca >, > > "Darlene and David Shiels" <dshiels @ca.ibm.com >, > > "Dave Trites" <p51dave @hotma1l.com >, > > "Diane and Jamie Kirkpatric" <jdkirk @nb.sympatico.ca >, > > "Elaine and Arliss Wilson" <aewilson @nb.sympatico.ca >, > > "Jacqui and Allan Phinney" <a Ilan. phinney @saintjohn.ca >, > > "John and Lynn Flewelling" <theflews @nb.sympatico.ca >, > > "John and Tasha Rocca" <jtrocca @nb.sympatico.ca >, > > "Keith and Lisa Mawhinney" <lisaml @nb.sympatico.ca >, > > "Liz Crossman" <elizabeth.crossman @scotiabank.com >, 1 189 > > "Martin and Kathy Dumouchel" <dumouche @nbnet.nb.ca >, > > "Michael Mcgovern" <mcgoverm @whscc.nb.ca >, > > "Mike and Nancy Carr" <carrmd @nb.sympatico.ca >, > > "Paul Thom" <paulthom @nb.sympatico.ca >, > > "Rob and Sheila Shephard" <sheilashephard @rogers.com >, > > "Rosanne and Doug Oulette" <hheather @nbnet.nb.ca >, > > "Shawn Setchell" <setch @rogers.com >, > > "Stuart and Megan Watson" <stuart _ mega n @hotmail.com >, > > "Suzanne and Carl Gaunce" <we3.104 @rogers.com >, > > "Tanya and Walt McKinney" <twmckinn @nb.sympatico.ca >, > > "Tim Petersen" <ants pete rsen @ roge rs.com>, > > "Wendy Locket" <jal @nbnet.nb.ca> > > > Cc: <planning @saintjohn.ca> > > > H1 Folks, > > > I hope I've got an appropriate email address list for > > > the residents of Monte Cristo /Gault Rd, if your not, this may not > > > be of interest to you (sorry for plugging up your inbox). I also > > > am not sure if possibly all of you have already obtained this > > > notice from the city, there is reference made to notify and > > > obtaining the views of 'neighboring' properties, so possibly all > > > of you already have it, or only those of us actually bordering the > > > development did. Attached is a proposal being made to the city to > > > develop the property captured between Monte Cristo, the highway 7 > > > on -ramp, and the Gault Rd. The city is looking for the communities > > > views. Basically the proposal is to construct a series of very > > > high density duplex's and a single commercial property in the > > > area. If this is of interest feel free to have a closer look at the scanned letter from City Planning. > > > While I am certainly in favor of development and > > > expansion within the city in any sector, I'm not to supportive of > > > the details provided in this proposal, and there are some details > > > not so clear. My concern's are... (a) The density of the > > > development is more appropriate for city core property not the > > > outskirts (there is 110 residences proposed for that property 1/3 > > > the size of Monte Cristo, which has —60 residences). Basically, I just hate Duplex's! > > > This will likely translate into lower neighboring property values... > > > and with lower property values comes a host of concerning > > > characteristics, I'm sure none of which 1 need to expand on. (b) > > > The proposal includes a commercial property... no details or > > > specifics given but one could extrapolate a privately owned corner > > > convenience > > > 7 -11 with some gambling machines in the corner. (c) the high > > > density and lower property values (assumed) I could infer the size > > > of families, with little or no yards... there is no playground or > > > community common space offered in the proposal, hence I would > > > envision significant traffic heading for the Monte Cristo > > > playground area... that traffic'could' be byway of personal > > > property and backyards. (d) Also, there is no mention of what the z 190 > > > overall design / "look" will be to these properties, whether there will be decks included, garages built in, or possibly baby barns out back. > > > I could likely change my opinion of this proposal if a > > > few things where to be altered... (a) Existing Zoning remain as > > > is, Single Unit Residential, (b) the lot sizes be similar to that > > > found in Monte Cristo, or any of the surrounding subdivisions, (c) > > > No Commercial /General Business property, (d) provide a common > > > area /playground, (e) possibly provide a barrier /privacy fence > > > between this development and the neighboring properties, and (f) > > > while by the plans map it makes intuitive sense, I'm not sure I'd > > > wish to connect Dantes Drive with the lower end of this > > > development... it can only serve to increase traffic flow. > > > I would very much support a responsible residential > > > development in the area, however my opinion of tightly spaced > > > Duplex's is they are nothing more than 'row houses' or'lay flat > > > apartment buildings', and I can not welcome them into my community. > > > Mike Harvey > > > 9 Valentine Blvd > > > This e-mail communication (including any or all attachments) is intended only for the use of the person or entity to which it is addressed and may contain confidential and /or privileged material. 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Si > vous avez re u ce courriel par erreur, veuillez nous aviser et liminer ce courriel, ainsi que ies pi ces jointes, de votre syst me informatique et de vos dossiers. 3 191 Lockhart, Lynda From: O'Connor, Colleen Sent: November -07 -11 8:40 AM To: Herring, Sarah Cc: Flecknell, Jillian; Lockhart, Lynda Subject: FW: Subdivision Application Concerns? Attachments: Rezoning and Subdivision Application - 125 Gault Rd.pdf From: Alan Sinclair [mailto:ajsincla @nbnet.nb.ca] Sent: November -04 -11 5:03 PM To: External - Planning Subject: FW: Subdivision Application Concerns? SJ Planning, We live in the Monte Cristo Neighbourhood and have concerns over the proposed development as attached. Please consider these points: • The lot sizes are too small. In order to make it a healthy addition to our neighbourhood the lot sizes should be similar sizes, • No need for commercial. The old Metro on Manawoganish is proof that small convenience stores simply are not profitable in the area. • No indication of development of the "land for public use ". Please indicate if this will be playgrounds, walkways, basketball courts, .etc or will they be using the facilities that the residents of Monte Cristo developed. Rezoning for multi family residences. This area of the city has no need for high density housing. Please use that type of zoning where space is harder to find. I would love to see this land developed, but there is no need for rezoning. Please have the developer revise his plan to be done within the scope of the current Zoning. If you would like discuss further prior to the hearing, please do not hesitate to contact us. Regards, The Sinclair Family Alan, Julie, Jeron, Cade, Trae and Aisha 24 Corisica Court 1 192 D iEJ����� November 10, 2011 Planning Advisory Committee, City of Saint John, Planning & Development P.O. Box 1971, Saint John, N.B. E2L 4L1 Dear Sir/Madam: Re: Rezoning and Subdivision Application —125 Gault Road (PID 00403535) I am a resident of 19 Valentine Blvd. and will be affected by the rezoning and proposed subdivision at 125 Gault Road. My name is Linda MacDonald and along with my spouse Stephen Laskey we are raising two children in this neighborhood. We are strongly against this application and appreciate the opportunity to voice our concerns. The following is a list of the concerns that are causing our objections to this development in our neighbourhood. When we purchased our home in 2002 we were looking for a home in the Grand Bay — Westfield area due to the lower property taxes but opted for this quiet single family subdivision within the city limits. We felt comfortable paying the city taxes as we were getting the country like setting we needed as well as a safe and quiet environment in which to raise the kids. There is only one access road into our location; that being Valentine Bvd. The proposed subdivision would require another access road via Dantes Drive. We will be losing some of that safety and quiet as more traffic will be enticed through our neighbourhood. When we purchased our home we were told by the current owners that the property directly behind us (125 Gault Rd.) was a green space, shame on me for not checking that out properly. We find our location to be a rather rural location and enjoy and believe in the ongoing protection of the environment and wildlife that live within the wooded stretch of land along Highway 7 between Saint John and Grand Bay — Westfield. We feed and enjoy many birds that nest behind us at 125 Gault Road, including hummingbirds, cardinals, nuthatch, chickadees, hairy and downy woodpeckers, American goldfinch and recently even a pileated woodpecker. These and many more animals will be displaced if this land is clear cut and rezoned from "rural' to "2 family residential gLnd general business" to allow multi family units. We recently received in the mail from the City of Saint John the InSight publication highlighting the new "Plan SJ" for Saint John which describes the key strategies and the development of a municipal plan that the City will use to invigorate and manage the City. We find this application for rezoning to be contrary to that vision and municipal plan based on the following highlights I have taken directly from the InSight publication: 193 + Protecting the rural landscape and natural areas. o Our location is one of the most rural areas within Saint John; that being the reason we decided to settle inside the city limits and we had hoped to stay there. We will be forced to move to Grand Bay - Westfield if this development goes ahead. Growing in a more sustainable way, protecting significant natural areas and considering environmental sustainability in all municipal decisions. o The City will be incurring additional service costs to support a "non core" location that are already unsustainable based on the yearly budget challenges for snowplowing, police, fire etc. A significant amount of wildlife will be removed from this wooded area further unbalancing the local environment. • Targeted development to support a strengthened urban core and spur economic growth. o This application does not provide development that lures citizens to live in the urban or central core but rather adds to and promotes urban sprawl to the farthest reaches of the City. • Encouraging a more compact pattern of development with more housing clustered in core areas with good access to transit and community facilities. o There are no community facilities in the area and with the reduction in services by the SJ Transit commission the access to the bus service on the Gault Road will likely be further reduced away from the theme of "good access to transit ". The Comex does not even have a pickup /drop off location in our area as our area is not considered a `core area ". Identifying priority areas for growth and change. o Priority areas for growth and change should concentrate on revitalizing the existing neighbourhoods and encouraging urban families to live in areas where more options already exist for accessible public transit and where community facilities are currently in place. This would increase the utilization of these services and add to their viability and sustainability for the future. Increased quality of life and attractiveness of the city. o We would like to see the neighbourhood continue as single family dwellings as that was the attraction for us and our neighbours to this location. We had the understanding that someday there may be another phase to the subdivision having the same lost sizes and type of the houses being built. We settled on Valentine Blvd. for that quality of life the City wants to promote. That along with the value of our property is likely to deteriorate with the addition of multi family and general business to the area. 9 194 We urge you to set aside this application for rezoning and proposed subdivision until after the City's new municipal plan (Plan SJ) has been reviewed and implemented. At that time we are sure you will find that this application does not fit with the Plan SJ vision to put a cap on urban sprawl and encourage development that makes efficient and cost effective use of existing infrastructure and at the same time maintains municipal services that are sustainable and affordable for the city's tax payers. Please take this information and comments into account when undertaking your review of the application to rezone and subdivide the property at 125 Gault Road. We may be reached for further comment or questions at 19 Valentine Blvd., Saint John, N.B. E2M 5G9 or home phone at 672 -6727. Respectfully submitted, Linda MacDonald and Stephen Laskey (cell 608 -3920) (cell 636 -2645) 195 N Lockhart, Lynda From: Paul Thom <paulthom @hb.sympatico.ca> Sent: November-14-11 12:00 PM To: External - Planning Subject: Proposed Development off Gault Road 4 Dear Sir or Madame: My name is Paul Thom and I live at 11 Corsica Court in Monte Cristo Subdivision. Although I was not one of the residents notified of the new development that is being considered for approval, I would like to express my concerns. First though, I need to be clear that I am not opposed to development of this piece of land and as a matter of fact I look forward to any new development within our City. However, when I looked over the detail that was provided to some of my neighbors I was immediately struck by a couple of things that concerned me. These are as follows: • All of the properties look as if they will be duplexes, although this is likely the best way for the Developer to extract as much benefit from the footprint he has to work with, I am of the opinion that Duplexes do not provide the same sense of ownership that single family dwellings do. The consequences sometimes take a while to reveal themselves but over time they tend to become somewhat run -down and unlike Garden Homes, that charge a monthly fee to keep the grounds looking top notch, the development of Duplexes has in my opinion put a shared responsibility between two homeowners that often don't agree on what their landscaping should look like. Before you know it you have fences going up in people's front yards and after 5 or 10 years the development becomes a less than desirable place where people would want to live, this ultimately affects the value of homes in this area, including mine. • With the very small lots, that are again shared by two families, there is a lack of green space to accommodate the wants and needs of the residents. There needs to be consideration given to providing a central green area / play park, not just leaving one corner of the development with trees. About 10 or 12 years ago. volunteers from our community solicited help in preparing a site for a playground and once we did our part the City was generous enough to place some equipment on it. I now see this area being over taken by the 100 plus families this proposed development will introduce into the immediate area and I don't see that as being fair. I respect the fact the City Planners are likely in favour of this proposal but as a proud resident of this area I truly believe there needs to be changes that are in the best interest of us all. Unfortunately I am unable to attend the meeting tomorrow night but I trust my concerns will be considered just the same. Regards, Paul Thom 11 Corsica Court Saint John, N. B. E2M 5G9 635 -4869 196 Lockhart, Lynda From: Anne Butler <anne @halifaxseed.ca> Sent: November -14- 114:41 PM To: External - Planning Subject: Proposed re- zoning and Gault Road development@ 125 Gault Road I am writing to express my concern over the proposed re- zoning of the Gault Road property. I do not own property that is directly on the property lines of this development, but do own a home in Monte Cristo. I am not opposed to development in the area but I am concerned about the proposed density of the development, the rezoning proposal to R -2 and I also have concerns about the type of commercial property that is proposed for the area. I understand that November 14, 2011 is the deadline for registering these concerns, Regards, Anne Butler 506 -- 343 -6103 cell anne.h.butler@hotmail.com 197 11 /lulzull 1X:gy bab-bJb -'1kJ44 UALBHAITH CONST PAGE 02/05 92 (4) GAL BRAITH CONSTRUCTION LTD. // rrII,, 660 Heady Street • Mimi John, N.B.. E2M 3$5 *Tel: (506) 635 -6865 • Fax: (506) 635 -1944 FAX 65$ -2837 Planning Advisory Committee City of Saint John P. O. Box 1971, Saint John, N.B. EM 4L Am Mask Reade, R Eng_ Dear Sirs: November 101/ 201.1 We are writing in response to the proposed rezoning of property at 125 Gault Road. We are the owners of.PTD's 004036184 00414235, with frontage on Gault Road, Pipeline Road, and Manawagonish Road. We have owned this property for over 40 years. It was originally a gravel pit. In. 1,986, the City of Saint John put out a "Request for Proposal; For a site to accommodate Construction and Demolition (C & D) Waste, to beip alleviate some of the load on the City operated Spruce Lake Landfill. As this gravel pit was then nearing depletion, Galbraith Construction Limited submitted a proposal to the City of Saint John to consider this site for such a use, The City gave permission to operate the C & D site, and in 1990, the provincial government tools over licensing all such sites in the province, and granted Galbraith its first license. The NB Department of Environment has strict guidelines governing the operations of such site, including, but not limited to, maintain ground water monitoring wells, which are tested twice yearly. Since our original licensing, we have invested in this property to keep up with the demands of Department of Environment and maintain this site up to their standards. in recent years, with the advent of the LEEDS program, instead of the waste being hauled here and just buried, it is now sorted, and some of it recycled_ When this area is finally rehabilitated, it will be a carefully graded, useful piece of property, instead of a depleted pit. However, because of the nature of the fill that has gone in there over the last 20 years, it would not be suitable for residential development as services would be most difficult to maintain. This property's ultimate use would be the same as its neighboring property of Manawagonish Road, that of light Industrial, and/or small business. Galbraith Construction Limited has submitted a request to the City of Saint John to change the rezoning of this property from RF to Light Industrial, which we hope will be coming before the PAC in the next few weeks. While this rezoning may not be necessary to continue operating our C & D site, we feel that with more housing developments such as this proposed development moving into the area, the rezoning will .; 11/10/2011 12:09 506 -635 -1944 GALBRAITH CONST PAGE 03/05 Page 2/ protect both the new residents and ourselves by disclosing our present and future operation. We recently subdivided part of this property north of the Pipeline Road, which was not part of the C & D site, and have started construction of a 34 unit garden., home project, We are in favour of this Simpco project proceeding, as we feel the two will compliment each other. However, we want to be transparent with our plans for the rest of the property, as we feel we have at least another 20 years, with the present economic environment, before this site will be completely rehabilitated. Therefore, we are requesting that when this committee considers this rezoning, they take into account our neighbouring property, along with its present and future use. RAR/ebk Encls_ 199 7 You ly, A, R.id way, Eng. 11/10/2011 12:09 Ln 00 Y V d Wmm z& >Z 0W qz aUA LL Q 00 � LL J LL� �Q � Cc zz W W ma Z W W J a .W x 1 L �x N ,o CL. a 506 -635 -1944 � A � s w H O H o � ° W W '0. 4 � a � � H H .a N dS Oi t? 3-� m ;4 0 Ow 0 F O �+ .fir 'LS u V 'O tu s d yOy � a p. 4 a m E z GALBRAITH CONST d 4 0 0"r- � lb fV W rn w iS 0 0 't3 O O R �+ O o 200 t6 0 P4 EO tl r� b a 0 'd U 0 a� H 0 �n 0 a m � 'C1 � QI h 3 � o .c rl O 4 h H a aO A � 6i .�5 Q :A O b � C d � ab R *o 0 w i.1 t� 4: a U 0 A N 0.� th G a �a tU U a� r-I N 4 . lo wD b k a+ f r4 F+ F4 6 Q1 dl � o "t3 Lail y E k PAGE 04/05 �m w 4 -� F w tu cp 9 ro G a a n V t- �p� L] 0, m 11/10/201:1 12:09 506- 635 -1944 GALBRAI -- CONST PAGE 05/05 a 201 Met a 201 7, ?) (a) (aussi disponible en franCais) Type of Application ❑ Municipal Plan Amendment ❑ Subdivision ❑ Similar / Compatible Use ® Zoning By -law Amendment ❑ Variance ❑ Temporary Use ❑ Amendment to Section 39 Conditions ❑ Conditional Use ❑ Change / Re- establishment of ❑ Zoning Confirmation Letter ❑ Letter for Liquor Licensing Non - Conforming Use Contact Information Name of Applicant _GENIVAR for 654101 NB Inc. Mailing Address of Applicant (with Postal Code) 58011Iain St., Suite B130, Saint John, NB E2K 1J5 Home Telephone Number _506 647 -8667 Work Telephone Number 506 634 -8719 Fax Number 506 893 -8016 E -mail _andrew.tooleCa genivar.com Name of Property Owner (if different from applicant) _654101 NB Inc. Mailing Address (with Postal Code) _246 Prince William St., Saint John, NB E2L 2C1 Property Information Location 1515 Civic # Existing Use of Property _Vacant Land Existing Plan Designation of Property Existing Zoning of Property _RS -2 Description of Application Street Loch Lomond PID 55210413 Proposed Use of Property Residential Development Proposed Plan Designation of Property. Proposed Zoning of Property R -2_ Describe what you propose to do (attach additional pages if necessary). —See attached plan — develop residential development with 20 meter lots NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. Signature of Applicant _ Date Signature of Owner Date For Office Use Only Reviewed by Date D velopment Officer Information Accompanying Application: ❑ tter of Intent Site Plan ^/ l9" Fee AZ/0 or-7/ -0 ❑ Tentative Subdivision Plan ❑ Building Elevations ❑ Other ❑ Floor Plans ❑ Sign Drawings P.O. Box 1971 Saint John, NB Canada E2L4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L4L1 !� SAINT JOHN The C* ersatat John 202 C1 V) N W Z O U 11 -36 11�SS: 1-54 1 -53� 1 -32 11 -31C >iUJO - 11 -" 11- 11 f27 11m28 11 -23 11 -24 ,1 -2J 11 -22 17 -21 11 -20 -" � 11.;37 1fi owr "' •` w �a. aam as •a •a NJ.y4 N.6t � uf.sR aaaN J 1 -01 1� 1_Et „ 11 -67 11-ab ® -6y 1764 n -65 n-az ,1-61 11 -� 11-46R n-4eK 11-4 n- -. a mm W9 11-52 y 11 „3! 11 "e I1 -76 ` 11-33 1�1 -n 11 -76 11 -75 1174 11- + 1ASSO — DOVE � SURVEY AREA PALAJNE STREET p15 11=12 j� 11 -11� 11 �(� fl -Y 11�6� 11 -7� 11-6j} 11M -5 MOSAIC DRIVE 11 -86 l 203 GANONG ROAD ot,f.+ a G aRaomin "T .. MOSAIC HEIGHTS SUBDIMF40N wa �aJDXO ROAD, sapl .am, 6IaJT ,IpN cgMn X.& euae i.wm GENIVAR SUN* -M `S STAIINDO I HL®T QAIfY TNT T1S RAX b DWSI.'f. � TENTATIVE N.e s Na SUR1411D M. JNDREM K To0lF. X915 oAlm� ocmaE9 a lmi /D� "/4`G 1�-d2 . � 1ga63 11-64 Q 11-63 11 -86 l 203 GANONG ROAD ot,f.+ a G aRaomin "T .. MOSAIC HEIGHTS SUBDIMF40N wa �aJDXO ROAD, sapl .am, 6IaJT ,IpN cgMn X.& euae i.wm GENIVAR SUN* -M `S STAIINDO I HL®T QAIfY TNT T1S RAX b DWSI.'f. � TENTATIVE N.e s Na SUR1411D M. JNDREM K To0lF. X915 oAlm� ocmaE9 a lmi /D� "/4`G BY -LAW NUMBER C.P.110- A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 15 hectares, located at 1515 Loch Lomond Road, also identified as being PID No. 55210413, from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the » day of *, A.D. 2011 and signed by: Mayor/Maire ARRETE No C.P.110- ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arretd sur le zonage de The City of Saint John, ddcrdtd le dix -neuf (19) ddcembre 2005, est modiid par: 1 La modification de 1'annexe «A >>, Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d' environ 15 hectares, situee au 1515, chemin Loch Lomond, et portant le NID 55210413, de zone residentielle de banlieue — habitations unifamiliales et bifamiliales «RS -2» a zone residentielle — habitations unifamiliales et bifamiliales <<R -2» - toutes les modifications sont indiquees sur le plan ci joint et font partic du prdsent arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arretd le 2011, avec les signatures suivantes : Common Clerk/Greffidre communale First Reading - Premiere lecture Second Reading - Deuxidme lecture Third Reading - Troisieme lecture 204 PUBLIC NOTICE Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -law at its regular meeting to be held in the Council Chamber on Monday, November 21, 2611 at 7:00 p.m., by: Rezoning a parcel of land having an area of approximately 15 hectares, located at 1515 Loch Lomond Road, also identified as being PID No. 55210413, from 'IRS-2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential, as illustrated below. I " REASON FOR CHANGE: To permit the development of a residential subdivision of approximately 97 = lots, The proposed ; amendment may be / inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Elizabeth Gormley, Common Clerk 658 -2862 A01 ve f'�",Pd. AVIS PUBLIC Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'6tudier la modification suivante a 1'arret6 sur le zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra dans la Salle du conseil le lundi 21 novembre 2011 d 19 h : Rezonage d'une parcelle de terrain d'une superficie d'em iron 15 hectares, situ6e au 1515, chemin Loch Lomond, et portant le NID 55210413, de zone r6sidentielle de banlieue — habitations unifamiliales et bifamiliales «RS -2» a zone r6sidentielle habitations unifamiliales et bifamiliales «R -2», comme le �. �... montre la carte ci- rV` ', �`C : RAISON DE LA MODIFICATION: y\ ;�. P e r in e t t r e 1'am6nagement d'une subdivision r6sidentielle d'environ 97 lots. %er,,yt`�x Toute personne interess6e peut examiner le projet de modification aubureau de la greffiere communale ou au bureau de l'urbanisme et du d6veloppement a 1'h6tel de ville situ6 au 15, Market Square, a Saint John, au Nouveau - Brunswick., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Veuillez faire part de vos objections au projet de modification par 6crit a ]'attention du soussign6 a 116tel de ville. Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous plait contacter le bureau de la gref &e communale. Elizabeth Gormley, Greffi6re communale 658 -2862 K11•7 Ocf 2,5 2 Planning Advisory Committee November 16, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Rezoning 1515 Loch Lomond Road City of Saint John On October 24, 2011 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its November 15, 2011 meeting. Mr. Andrew Toole of GENIVAR, the consultant representing the developer, attended the meeting. He advised the Committee he had received the staff report and letters submitted from area residents and was in agreement with the staff recommendation. He noted the developer had hosted a community meeting and canvassed the surrounding neighbourhood residents in order to gain their input and discuss concerns about the proposed development. He spoke to issues that were apparently raised by area residents during this community meeting including design standards for new development, visual impact to neighbouring properties, buffering around the lake, traffic flow impacts from connecting neighbourhood streets, proposing a minimum lot width of 20 metres for all lots, and the servicing requirements of this site. There were a total of five letters in opposition to this proposal that were received (copies attached). There were two residents in attendance that spoke in opposition to the application. In relation to the proposed rezoning, the following concerns were expressed by adjacent property owners in writing and through presentation to the Committee: - That the current application is not substantially different that the previous application which was recommended for denial by the Committee and subsequently denied by Council; - That the current application is not entirely consistent with the Growth Strategy or proposed Municipal Plan; That the proposed "R -2" One and Two Family zone is too dense and of a different character than adjacent development; - That the total number of potential dwelling units is too high; 206 -2- Adjacent property owners also expressed concerns that the proposed subdivision plan is not being submitted for consideration at the same time as the rezoning. Mr. David Fischer of Ganong Road appeared before the Committee and expressed concern regarding the reasons for this application being before the Committee given the one -year wait time after a denial of a rezoning. He also spoke to his concern with respect to the "R -2" zone permitting smaller lots to accommodate duplex dwellings and the negative impact on traffic he foresaw as a result of this development connecting to the existing road network. Mr. Seamus Hanley of Old Lake Trail also appeared before the Committee. His concerns were similar to Mr. David Fischer's as he expressed concern with the "R -2" zone permitting duplex dwellings, the higher density nature of the "R -2" zone, and the negative impact on traffic he foresaw as a result of this development connecting to the existing road network, site drainage concerns with development, negative impacts on the lake water quality and he suggested this proposal is not infill as staff have suggested in the staff report. PAC requested clarification on the primary difference between this rezoning and the previous rezoning application that was before them for this site in July 2011. Staff advised the primary difference is that this time the developer is proposing that a Section 39 condition be attached to the rezoning that requires all of the lots created in any future Plan of Subdivision all be a minimum of 20 metres wide. After considering the matter, the Committee decided not to adopt the staff recommendation that the application be approved. RECOMMENDATION: That the proposed rezoning be denied. Respectfully submitted, L in Murray Chairman SF Project No. 11 -179 207 The City of Saint John DATE: TO: FROM: FOR: PREPARED BY: NOVEMBER 10, 2011 Stacey F , MCIP, RPP Planner SUBJECT: PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING PLANNING AND DEVELOPMENT MEETING OF NOVEMBER 15, 2011 REVIEWED BY: Mark Reade, P. Eng., MCIP, RPP Senior Planner Name of Applicant: GENIVAR on behalf of 654101 NB Inc. Name of Owner: 654101 NB Inc. Location: 1515 Loch Lomond Rd. PID: 55210413 Municipal Plan: Low Density Residential Zoning: Existing: "RS -2" One and Two Family Suburban Residential Proposed: "R -2" One and Two Family Residential Proposal: To permit the development of residential subdivision for 97 lots Type of Application: Rezoning SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 www saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 40 208 GENNAR on behalf of 654101 NB Inc. Page 2 1515 Loch Lomond Road November 10, 2011 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning Bylaw. Common Council will consider the Committee's recommendation at a public hearing on Monday, November 21, 2011. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council rezone a parcel of land having an area of approximately 14.6 hectares, located at 1515 Loch Lomond Road, also identified as being PID No. 55210413, from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential. 2. That, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of the parcel of land with an area of approximately 14.6 hectares, located at 1515 Loch Lomond Road, also identified as being PID No. 55210413, be subject to the following condition: a. That direct driveway access not be permitted to Loch Lomond Road from any proposed new residential lots. BACKGROUND: An application to rezone these lands came before the Planning Advisory Committee at their meeting of June 21, 2011. At that time, the Planning Advisory Committee recommended that Common Council deny a request to rezone the property from "RS -2" One and Two Family Suburban Residential to "R -2" one and Two Family Residential to permit the construction of a 111 lot residential subdivision. Common Council held a Public Hearing and gave first and second reading to the proposed Zoning By -law Amendment at their meeting of July 4, 2011. Third reading of the proposed Zoning By -law Amendment was denied by Common Council at their meeting of July 18, 2011. Since this time, the applicant has substantially revised the proposed residential subdivision and hosted consultations with the surrounding community. At their meeting of September 22, 2011, the Planning Advisory Committee recommended approval to develop the initial phase of this residential subdivision at 1515 Loch Lomond Road, which included a 241 metre length of Public Street and four residential building lots at the entrance off of Loch Lomond Road. At this time, the applicant also conveyed two parcels of land, totalling 3371 square metres, for Lands for Public Purposes (LPP). Common Council assented to the Public Street and Lands for Public Purpose at their meeting of September 26, 2011. The first phase of this site's development, the four -lot subdivision, has now been given tentative approval by the Development Officer. 209 GENIVAR on behalf of 654101 NB Inc. 1515 Loch Lomond Road Page 3 November 10, 2011 At this time, the applicant has applied for a rezoning of the balance of the lands on this site from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential in anticipation of applying for a residential subdivision for 97 lots. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering have the following comments: • Detailed engineering drawings from the developer's engineering consultant must be submitted to the City for review and approval. • There is an existing lake on the noted property (Blackall Lake). The proximity of this development to the lake would be subject to review /comments from the New Brunswick Department of Environment. • The developer's engineering consultant must provide detailed storm water drainage plans and a design brief indicating how storm water collection and disposal will be handled for the proposed 97 lot development. • Upgrades to existing infrastructure by the developer may be required. Detailed engineering plans must be submitted prior to determining this. • All grades for existing water and sewer systems must be verified by the developer's engineering consultant. • Any proposed wastewater flows generated by a portion of this development that are being directed north towards the Bing Avenue / David Street area raise concern as this existing wastewater pumping station is currently at capacity. The City has reports available for review but until upgrades and /or improvements are made, no new wastewater flow can be directed to this station. For any proposed wastewater flows being directed towards Loch Lomond Road and the Hickey Road wastewater pumping station, the developer's engineering consultant must verify that the existing infrastructure to the station as well as the station itself can accommodate the proposed flows. • There is no sanitary sewer infrastructure on this portion of Loch Lomond Road. Any required extensions of the existing sanitary sewer infrastructure required to service this site is the full responsibility, including costs, of the developer. • The developer's engineering consultant must verify water capacity and fire flow requirements and include them with the detailed drawing submission. The City must have from the developer's engineering consultant what the expected average and peak water consumption flows will be from this proposed development and confirmation that there is sufficient capacity to support this proposed development. Any new watermains installed must be interconnected with existing mains; there are to be no dead -ended watermains. • The design and extension of Norman Drive to interconnect with this proposed development is the full responsibility and cost of the developer. • On the plan showing the proposed street layout at the northern end of the proposed development, a permanent (asphalt) cul -de -sac is required on the proposed Mosaic Drive. The length of this proposed cul -de -sac exceeds the maximum length requirements of the Subdivision by -law. • Land for Public Purposes has not been identified on the plan showing the proposed street layout for Mosaic Heights Subdivision. • There should be consideration for pedestrian access in this development. 210 GENIVAR on behalf of 654101 NB Inc. 1515 Loch Lomond Road Page 4 November 10, 2011 • Access for proposed Lots 11 -1 and 11 -5 is to be via Mosaic Drive only. These proposed lots should not have direct access to Loch Lomond Road. Buildings and Inspection Services has no objection to this application however they note that the proposed dead -end portion of Mosiac Drive is approximately 150m long and is not proposed to have a turn- around for either a plow or a fire truck. It is suggested that alternatives be reviewed to eliminate this dead -end. Saint John Fire Department has no objection to this application provided all National Fire Code 2005 and National Building Code 2005 requirements are complied with and when the property requires, please ensure the owners submit all plans to the Office of the Fire Marshal in accordance with section 18 of the Fire Prevention Act. Saint John Transit have no objections to this application however they note the entrance off Loch Lomond Road would be a prime location for a parking lot for ride sharing or using the bus service. Leisure Services have no objections to this application as it increases connectivity between neighbourhoods and provides quality public green -space in the form of frontage on Blackall Lake. Geographic Information Systems (Planning and Development) have no objections to the proposed street names, Mosaic Drive and Picasso Drive. School District 8 has been informed of the proposed development. Saint John Energy has been informed of the proposed development. Bell Aliant have no objections to this application however they note that this could possibly fall under their line extension policy and thus utility easements would be required which the developer should be aware of. Rogers has been informed of the proposed development. Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline have been informed of the proposed development. Maritimes & Northeast Pipeline and Brunswick Pipeline advise this area is clear of their facilities. ANALYSIS: Subject Site The subject site has an area of approximately 14.6 hectares and is located on the north side of Loch Lomond Road, west of Lakewood Heights. The southern portion of the site, adjacent to Loch Lomond Road, is mostly cleared with a few large buildings from the former agricultural use located on the south- western corner of the property. The site has approximately 174 metres of frontage along Loch Lomond Road with elevations of the site ranging from 66 metres in the northeast corner of the site to 58 metres along Loch Lomond Road. 211 GENIVAR on behalf of 654101 NB Inc. 1515 Loch Lomond Road Proposed Development Page 5 November 10, 2011 The applicant is seeking to rezone the lands from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential. The intent is to develop a 97 lot residential subdivision however a subdivision plan is not being applied for at this time. Review of a plan of subdivision will be considered at a later date in accordance with the regulations in place at the time of the application. Surrounding Area The surrounding area is generally zoned "RS -2" One and Two Family Suburban Residential and "R -2" One and Two Family Residential. The built -form in this area is a mix of single and two- family residences and vacant lands. Several parcels of land that are zoned "RM -1" Three Storey Multiple Residential zoning are also located in the vicinity of the proposed development. Institutional and industrial zoning is also found along Loch Lomond Road in the area of the proposed development and uses include a church, care home, automobile dealership, gas station and convenience store. Municipal Plan Direction The site is designated as Low Density Residential by the Municipal Plan with a portion of the site designated as Open Space. The Open Space portion coincides with a strip of land along Blackall Lake which is intended to be conveyed to the City as part of the Lands for Public Purpose. The overall intent of the Municipal Plan from a residential land use perspective is to ensure that residential areas provide for a range of residential densities and building types. In addition, the Plan allows for commercial uses that have the local residential population as their primary focus to be located in areas designated as residential. In low density residential areas such as this, the Municipal Plan establishes a maximum net density of 38 units per hectare. This proposal proposes approximately 7 units per hectare (97 units/ on 14.6 hectares), which is well below the maximum number of units permitted within this designation. In terms of servicing requirements, this property is located within Staging Area 1 which means any development in this area is required to be fully serviced by municipal water, wastewater and stormwater services at the expense of the applicant. Municipal Operations and Engineering has provided the applicant with guidance in their comments. Staff acknowledge that the development proposal is consistent with the provisions of the existing Municipal Plan. Proposed Municipal Plan (2011) A new Municipal Plan (2011) is currently in the midst of the legislated approval process. The area of the development is located within the Primary Development Area boundary and to the east of the Forest Hills / Lakewood Suburban Neighbourhood Intensification Area, established in the proposed Municipal Plan. While the development is outside of a Suburban Neighbourhood Intensification Area, staff note 212 GENIVAR on behalf of 654101 NB Inc. Page 6 1515 Loch Lomond Road November 10, 2011 that the development is surrounded by existing development and thus represents, on an albeit larger scale, an infill proposal. The proposed development will improve pedestrian connectivity in the area and provide additional street connections to serve existing and future development. For these reasons planning staff are of the opinion that the proposed development meets the intent of the new Municipal Plan. Zoning By -law The "R -2" One and Two Family Residential zone requested through this rezoning allows for smaller lot sizes than that which is permitted in the existing "RS -2" One and Two Family Suburban Residential zone. For serviced lots within the "RS -2" zone, the minimum lot area is 690 square metres for one - family dwellings and 930 square metres for two- family dwellings, with minimum lot widths of 22 metres and 30 metres, respectively. Within the "R -2" One and Two Family Residential zone, a minimum lot area of 550 square metres is permitted for one and two family dwellings with minimum lot widths of 18 metres for an interior lot and 21 metres for a corner lot. Similar rezoning applications to change the zone to "R -2" One and Two Family Residential have been approved elsewhere within the City, including Folkins Estates and the Bon Accord Subdivision located west of the proposed development. Staff has encouraged applicants of new residential development to take advantage of the reduced lot sizes allowed in the "R -2" One and Two Family Residential zone to enable the creation of more affordably priced residential building lots which utilize new municipal infrastructure more efficiently. The pattern of development in the "R -2" One and Two Family Residential zone reduces the City's long -term operating capital costs to support this form of development. This increased density of residential development allows for benefits such as the provision of more tax base and revenue per metre of urban infrastructure which is a more fiscally responsible approach toward growth and development. The applicant has submitted a conceptual plan of subdivision with this rezoning application, dated October 5, 2011, however this is only for illustrative purposes. The conceptual plan of subdivision does raise concern for staff and to ensure the applicant and the Planning Advisory Committee is fully informed of staff s opinion regarding the intended development of these lands, the following is offered as preliminary commentary on the Conceptual plan of subdivision, October 5, 2011: a. The proposed road network is a concern for several reasons. Mosaic Drive is proposed as a very long single roadway that in its current configuration exceeds the allowable length for a cul -de- sac in the Subdivision By -law. This cul -de -sac also does not terminate in a bulb large enough for winter plough trucks and large emergency services vehicles such as fire trucks to turn around in. b. The applicant has proposed that as part of the rezoning, all future residential lots be required to be at least 20 metres in width. A lot width of 20 metres is consistent with the range of widths permitted in the "R -2" zone however it is larger than the minimum width of 18 metres permitted in this zone. The impact of this is that there will be fewer residential lots on the same length of public roadway, leading to the creation of a lower density subdivision than what could be developed and fewer residents utilizing the servicing infrastructure investment. A standard lot width also tends to lead to a homogenous built form and in the "R -2" zone, lots widths between 18 metres and 21 metres are permitted to encourage a broader range of residential housing 213 GENIVAR on behalf of 654101 NB Inc. 1515 Loch Lomond Road Page 7 November 10, 2011 product, while maintaining the maximum overall residential density. Permitting a higher minimum lot width than what is permitted will create a lower density subdivision than what could be created, leading to an inefficient use of infrastructure investments and risking the creation of a homogenous building form. c. The existing farmstead parcel that is located on the conceptual plan of subdivision, dated October 5, 2011, behind proposed lots 11 -1, 11 -2, 11 -63, 11 -64 and 11 -65 and fronting onto Loch Lomond Road will not be permitted to facilitate secondary access for any of the proposed new lots that abut this parcel. Servicing and Access Municipal Operations and Engineering note the applicants engineering consultant must provide a detailed storm water drainage plan and design brief indicating how storm water collection and disposal will be handled and a verification of sanitary sewer capacity and water supply availability and pressures for the site. For any proposed waste water flows being directed north towards Bing Avenue and David Street, it should be noted by the developer that the existing pumping station serving this area is at capacity and requires upgrades prior to having available capacity to receive additional flows. For wastewater flows being directed towards Loch Lomond Road and the Hickey Road wastewater pumping station, the developers engineering consultant must verify that the existing infrastructure to the station as well as the station itself can accommodate the proposed flows. There is no sanitary sewer infrastructure on this portion of Loch Lomond Road. Any required extension of the existing sanitary sewer infrastructure to service this site is the full responsibility and cost of the developer. In addition, the development may require upgrades to the existing infrastructure by the developer and detailed engineering plans must be submitted prior to determining this. The primary access to the development will be via Mosaic Drive. There will be no direct access to Loch Lomond Road permitted from any lot within a proposed residential subdivision on these lands. CONCLUSION: The proposed development meets the intent of the existing and updated Municipal Plan. The rezoning to "R -2" One and Two Family Residential will allow for a more efficient use of infrastructure than would exist under the current zoning. It is recommended the rezoning be approved with conditions regarding driveway access for any proposed lot. SF Project No. 11 -276 214 RS- 2 RS PLANNING AND DEVELOPMENT/URBANISME ET DEVELOPPEMENT i Li 215 Subject Site /site en question: PID(s) /NIP(s): 55210413 Location: 1515 ch. Loch Lomond Rd. Date: October 18 octobre 2011 Scale /echelle: Not to scale /Pas a I'echelle MIA I, �'llll MraLl 215 Subject Site /site en question: PID(s) /NIP(s): 55210413 Location: 1515 ch. Loch Lomond Rd. Date: October 18 octobre 2011 Scale /echelle: Not to scale /Pas a I'echelle 215 n�93.11 -J4 11 -33f 11 -b2 11 -31F 11 -d11i : 11 -2f n -sa is To23 11_y 11 —i2t 11_21 11 -10' � ,. 11-24 .. PAUUNE STREET MOSAIC DRIVE ,y 11 -77 v 11--73 11 -74 0 tt GANONG ROAD SURVEY AREA 111-4 n -s R ,1 -2 11 3 J tt-e4 11-13 ,1-e owi Sawa vwnaem umun MOSAIC HEIGHTS SUBDIMSION �w. iwow Avw. swn ooy vin a« wNn., rcn GEWAR i nor � m+rsc TENTATIVE r N.... �> a.nr m n almlew w MME N 11 L 41 M4 --I �JI� ELLM 09-1 PAUUNE STREET MOSAIC DRIVE ,y 11 -77 v 11--73 11 -74 0 tt GANONG ROAD SURVEY AREA 111-4 n -s R ,1 -2 11 3 J tt-e4 11-13 ,1-e owi Sawa vwnaem umun MOSAIC HEIGHTS SUBDIMSION �w. iwow Avw. swn ooy vin a« wNn., rcn GEWAR i nor � m+rsc TENTATIVE r N.... �> a.nr m n almlew w MME N 11 L 41 M4 --I �JI� Lockhart, Lynda_ From: Seamus Hanley <seamusohanley @gmail.com> Sent: November -14 -11 9:05 PM To: External - Planning Subject: 1515 Lochl-omond Rd. P.A.C, committee members: I'm writing this letter to re express my concern over the re- zoning of 1515 LochLomond Rd.. It appears that the developer has managed to convince council that there has been significant enough change made to this proposal to bring it back to council once again only 3 months later instead of waiting the usual one year. The developer has reduced the total number of lots down from 110 to 97. This is only a 10% change and still results in a development with very small lots that is more densely populated than any part of the surrounding community. The developer has also been vague about the number of lots that will hold 2 family units and how many will be single family. Two family dwellings do exist now in the area but there is not very many of them and they sit on bigger lots because they tend to be larger than a typical small single family bungalow. The size of the lots that the developer is proposing is still very small, even for a single family residence. If the developer decides to put multiple 2 family units here it becomes difficult to imagine where people are going to place driveways, park cars or where the snow is going to go in the winter time. This 97 unit subdivision could potentially become a 194 unit subdivision resulting in a huge increase in traffic on an already congested area in the mornings and on the way home from work. Another big reason this proposal was denied by council the first time around was the fact that it did not fit with plan SJ. This development is clearly too large to be considered infill and still does not fall within any of the designated growth areas specified by plan SJ. A close look at this new proposal shows that it is almost exactly the same as the previous one with the same major problems still not addressed. Thanks for taking the time to read my letter. Sincerely, Seamus Hanley 56 Old Lake Trail 217 Lockhart, Lynda From: L A Toner <Itoner @nbnet.nb.ca> Sent: November -14 -11 10;57 AM To: External - Planning; Farren, Bill; McGuire, Peter; Higgins, Patty; Titus, Christopher; Snook, Donnie; Sullivan, Gary; Norton, Mel; Court, Bruce; Mott, Joseph; Court, Ivan Subject: FW: Proposed Rezoning - 1515 Loch Lomond Rd. Importance: High Dear PAC Members, Mayor Court and Councillors, We have been advised by a neighbour that the proposed rezoning of 1515 Loch Lomond Rd is once again coming before the Planning Advisory Committee and then Council, for consideration. To date, we have not received any type of notice from the City of this re- application, which is unacceptable. YOU cannot oppose that of which you are unaware 1 it is our understanding that the new proposed rezoning application has changed minimally from the original, except for a few less lots. This will not lessen the impact that appro "fal of this proposal will have on the surrounding neighbours, and we are still in absolute opposition, the reasons for which are in the attached emails which we originally sent in July, 2011. When the original proposal was finally turned down, one of, the main reasons given was that this location was contrary to the growth strategy set out in PlanSJ. How has that changed in less than 4 mon�chs ? Once again, we request that you reject this proposal. Sincerely, Robert and Lee Ann Toner From: L A Toner [ma !Ito:ltoner @nbnet.nb.cal Sent: July -17 -11 11:04 PM To: 'ivan.court @saingohn.ca'; 'stephen.chase @saint ohn.ca'; 'bill.farren @saingohn.ca'; 'peter.mcguire @saingohn.ca'; ' patty. higgins @saintjohn.ca'; 'gary.sullivan @saingohn.ca'; 'mel.norton @saintjohn.ca'; 'donnie.snook @saintjohn.ca'; 'bruce.court@saintjohn.ca'; Joe.mott @saintjohn.ca'; 'christopher.titus @saingohn.ca' Subject: FW: Proposed Rezoning - 1515 Loch Lomond Rd. Importance: High Dear Mayor Court and Councillors, Attached, please find a copy of an email previously sent to the Planning Advisory Committee, 218 We still feel as strongly about this proposal as.we did when the email was originally sent, and are asking that you please take the concerns of the existing neighbours into serious consideration. We are very disappointed that the council chose to disagree with the recommendation of the PAC to not approve the rezoning change. We very much hope that you, Mr. Mayor and Council, will not rush through the approval of the subdivision plan as it has been presented to you, without taking into consideration the recommendations of the various city departments and their concerns, as presented to the PAC. Sincerely, Robert and Lee Ann Toner From: L A Toner [maiItoJtoner @nbnet.nb.ca] Sent: June -20 -11 5:20 PM To: 'planning saint ohn.ca' Subject: Proposed Rezoning - 1515 Loch Lomond Rd. Attention: Mark Reade, P. Eng., MCIP, RPP Senior Planner Dear Sir, We are writing in regards to the letter received concerning rezoning of the property at 1515 Loch Lomond Rd. We own the property at 201 -203 Pauline Street, and would like to voice our views against the proposed changes. The rear of our property butts up against the property that has applied for rezoning, and we feel that allowing the development of housing lots in this area would negatively impact our current lifestyle. There is currently a buffer of dense trees between our property and the lake, which according to your diagram, would be removed and replaced with a street. Our privacy would be severely impacted due to the fact that our house is considerably higher in elevation than the "new" proposed lots, and a fence would be of no benefit. As well, the noise of an entire subdivision (le: traffic, dogs, children, etc) would have nothing to absorb it, as the trees do now for the existing homes in that area. There appears to be a street which would enter /exit on Bing Ave ( ?) which would increase the traffic on Pauline St. to get to the Loch Lomond Rd. Pauline St. at the present time is in poor shape with no sidewalk, and the increase in traffic could do nothing but worsen its condition, as well as make it more dangerous. Recently the Police Dept. installed a portable speed detector a few houses away from ours because of the 219 speed of cars coming over the hill. I am not aware of the results of their findings, but more traffic can only increase the chances of speeding and accidents. Having lived in this community for several years (previously 15 Cornell St. and 17 Cornell St.) we were always of the understanding that there was not enough land to accommodate a roadway and development in the proposed area. The parcel(s) of land between the properties on Pauline St. and Cornell St, and the new proposed road, were never supposed to be large enough for houses. With that being said, even though there would be an increase in traffic, if the concerns of safety and condition of Pauline St. were to be satisfactorily addressed, we would not be opposed to a street running behind our property, with no housing in that section. If you wish further clarification of our concerns, you can reach us at (506) 696 -6575. Thank You, Robert & Lee Ann Toner 203 Pauline St. Saint John, N.B. E2J 3K8 220 3 Flecknell, Milan From: David Fischer <fischer @nbnet.nb.ca> Sent: November -13 -11 11:14 PM To: External - Planning Cc: Peter McGuire; Snook, Donnie, Farren, Bill; Titus, Christopher; Court, Bruce; Sullivan, Gary, Court, Ivan; Mott, Joseph; Norton, Mel; Patty Higgins Subject: Objection to Re- Zoning @ 1515 Loch Lomond (toad Attachments: 1515 Loch Lomond Road - Objection to rezoning - November 2..pdf Please review the attached document I have prepared. I am not iin vor of the proposed re- zoning of 1515 Loch Lomond Road. The Applicant was denied the re- zoning in July /2011. He has made a couple of small superficial changes to his plan but, is still wants the R2 designation. I am in favor of development based on the current zoning (RS -2) that was in place when the developer purchased the property. All areas surrounding it are RS -2. If we want to allow some "increased development ", leave the zoning at RS -2, and allow a variance for lots to be 20 meters wide (down from the 22 meter requirement for single family) or 27 meters for a 2 family (down from the 30 meter requirement) but do not allow for anything smaller than the 690 square meters for single family lots and 930 square meters for 2 family. David Fischer Ganong Road Saint John NB 221 Nov 14 7011 1515 Loch Lomond Road — re- zoning application (November 2011) I object to the proposed re- zoning of 1515 Loch Lomond Road. The applicant was denied the rezoning in July and is not able to re -apply for one (1) year unless the plan is "substantially revised ". (city zoning bylaw — Section 910 (3) (d)) The only revision to his plan is reducing the number of lots to be developed slightly and has indicated he would leave the lots at 20 meters wide vs the 18 meter minimum. With a change to R2 — development could include many or ALL 2 family type homes. ALL surrounding lands are zoned RS -2 (same as 1515 is currently zoned). This includes Ganong, Pauline and the first phase of the Folkins subdivisions. Other areas several hundred meters away are R2. Allowing the 97 lots in itself is not an issue as development is a good thing. Allowing 2 family substantially increases the number of homes and therefore the amount of vehicle traffic that will be using Ganong Road as their access/egress to the new area. The developer knew going into his purchase that it was RS -2 and should not be surprised that his profit margins will not be as large as if it was re- zoned. Essentially, he got what he paid for, plain and simple. If we want to allow some "increased development ", leave the zoning at RS -2, and allow a variance for lots to be 20 meters wide (down from the 22 meter requirement for single family) or 27 meters for a 2 family (down from the 30 meter requirement) but do not allow for anything smaller than the 690 square meters for single family lots and 930 square meters for 2 family. (see chart below that compares the zoning) My main concern is the increased traffic on Ganong Road that will result by allowing the zoning changes. This has a substantial impact on my quality of living with increased noise and pollution. Along with this are the significant safety risks that will be caused by this traffic. In addition, there will be reduced property values because of this traffic increase. Studies show that every decibel of noise increase in an area decrease property values by as much as .6 %. Increased development doe NOT increase property values. 222 Changing to R - 2 would allow the developer to have 111 lots for development of single family or 2 family (Duplex) (reduced lot size requirements allows for single or two family on same sized lot). Potentially this area that is now zoned for 93 lots /homes (MAX) could increase to 222 - 2 family (Duplex) homes which is an increase of 138% residences from 223 RS -2 f Reduces requirements - RS -2 R -2 b Minimum Lot Size (one Family) 690 Sq M (7427 sq 550 Sq M (5920 sq ° 21 /o Ft ft ) Minimum Lot Size (2 family /duplex) 930 Sq M (10,010 sq 550 Sq M (5920 sq ° 61 /° ft) ft) Minimum Lot Width( one family) 22 M (72 ft) 18 M (59 ft) 19% Minimum Lot Width( 2 30 M (98 ft) 18 M (59 ft) 40% famil /du lex Minimum Side Yard (each side of the lesser of 15% of 10% of lot width to home) lot width or 4.5 M a MAX of 3M (9.8 05 ft ft Minimum ground floor area is the same for both types of zoning Slight variations for corner lots Current zoning allows for 93 single family lots/homes (according to developers representative). Changing to R - 2 would allow the developer to have 111 lots for development of single family or 2 family (Duplex) (reduced lot size requirements allows for single or two family on same sized lot). Potentially this area that is now zoned for 93 lots /homes (MAX) could increase to 222 - 2 family (Duplex) homes which is an increase of 138% residences from 223 Background: June 21/2011 — Developer went to PAC asking for zoning change to R2 from RS -2 - PAC recommended this change not be allowed July 18/2011 —Council denied the re- zoning request November 15/2011 — Developer for 1515 Loch Lomond requesting a re- zoning again Report from Community Planning states" substantially revised" plan submitted by developer. originally (June /2011) request 111 LOTS & R2 zoning November— still requesting R2 with 97 lots (13% decrease) - No other changes outlined Zoning bylaw — section 910 — ADMINISTRATION — Subsection (3) (d) 910 (3) (d) An application requesting the rezoning of an area of land from one type of zone to another shall be signed by the owner or any one of the owners, or the authorized agent of one or more of the owners of the properly Which Is the subject of the application. Unless the Council is of the opinion that there Is valid new evidence or change in conditions, where an application under this section has been refused by the Council, no further application may be considered by Council for one year if such application: Substantially: - To a great extent or degree Revised: - Altered or revised by rephrasing or by adding or deleting material The only changes provided in writing were to reduce the number of lots by 14 (13 %) and do not represent a "substantial revision' or change in conditions. David Fischer Ganong Road Saint John NB Att: overview of surrounding area map 224 I 225 S-2 S -' 4 lilt J Flecknell, Allian From: Murphy, Margaret Veronica Ce <murphy @unb.ca> Sent: November -15 -11 5:22 PM To: External - Planning Cc: Court, Ivan; Chase, Stephen; Farren, Bill; McGuire, Peter; pattty.higgins @saintjohn.ca; Sullivan, Gary; Norton, Mel; Snook, Donnie; Court, Bruce; Mott, Joseph; Titus, Christopher Subject: possible rezoning 1515 Loch Lomond Road I am writing once again concerning the request for rezoning at 1515 Loch Lomond Road. We have no objection to the development of this property, indeed, we recognize that the city needs to grow the tax base. What we do object to is the rezoning from RS -2 to R -2. The developer bought the property as RS -2 and believe it should remain as such. Right now they have what they paid for. When this first came before PAC we asked how many lots were envisioned with current zoning, we were not given an answer, but surely this number is known. One does not purchase a property without such knowledge. To date we have been provided with two conceptual plans, initially with 110 lots and currently with 97 lots. Why is there not a drawing of what could be accommodated with RS -2 zoning. And whatever the number,please stop referring to this overall development as'infill'. Frankly, it is not so much the rezoning for single family lots that alarms us (660 to 550 square meters), but the drop from 930 to 550 square meters for two family. If rezoned there is nothing to stop the developer building as many two - family as he wishesandthe potential for that many homes with accompanying traffic is too much. The developer has indicated he is willing to make the width be a minimum of 20 meters (up from 18) if allowed to rezone to R -2. Why not leave the rezoning as it is an give an overall variance for any lot which accommodates only a single home to have a width of 20 rather that the stated 22 metres, with accompany decrease in square meters. Leave any lot to be used as two family to remain with RS -2 zoning as it stands. Reference is made to nearby areas as being given permission to rezone to R -2 (some in Folkins and some in Bon Accord) but the two subdivisions directly adjacent (Ganong and Lakewood Heights) have much larger lots and RS -2. Traffic is not re- routing through any except the Ganong subdivision (via Norman to Ganong to Loch Lomond). We also feel that the areas designated for'green space' or'lands for public purposes'should be just that. Such property should enhance the neighbourhood, be it simply a green lot or a space that could be at some point for playgrounds, etc. The current suggestion of land around the lake is basically land that cannot be developed being sheer drop in some areas. How is this LPP? Due to the elevation of 1515 Loch Lomond Road as compared to the Ganong subdivision, it is imperative that steps be taken to avoid run -off to this area. If Norman Drive does connect to the new subdivision, which it appears to,it could end up being a direct route for run -off and flooding for homes on Norman and Ganong. I apologise for the delay in sending this message to PAC, but trust it is in sufficient time to be reviewed by Common Council members before a final decision is made. Clint & Margaret Murphy 35 Ganong Road 226 �L Flecknell, Jillian poll From: Carol Marks <carolmrks @yahoo.ca> Sent: November -13 -11 12:04 AM ti To: External - Planning; Farren, Bill; McGuire, Peter; Hig , p tt ristopher; Snook, Donnie; Court, Bruce; Sullivan, Gary, Norton, Mel; Mott, ncourt@saintjohn.ca Subject: 1515 Loch Lomond Road Attachments: 13 November 2011.docx Once again I would like to express my concerns in regards to the proposed plan of a sub - division at 1515 Loch Lomond Road. Besides my neighbours on Old Lake Trail, Norman Street, Rotan Crescent, Lakefield Court and Ganong Drive, my husband and I feel this proposal is well out of the area considered by the PlanSJ as an appropriate area to develop. Although the developer has stated there have been changes made, the number of homes being placed in the area other concerns have not been address, at least not publicly. The issue of the pump station, which he stated was to be hooked into the existing site, remains to be an issue. It was stated a pumping station would be placed across the Loch Lomond Road to a property owned by thc'silent company' however not only will create a real traffic issue, there is also concern about the brook which runs adjacent to this property. The second thing I heard was that the pumping station will be placed on the 'hill' which slopes to the lake. Needless to say, we all know the direction water /sewage runs (downhill) so this option should not even be considered. The balance of this lake would be destroyed as would the wildlife which depends on it. The other concern is that with less housing, the 'services' which would be given to this new area would be less than what the taxes on the property could support. As mentioned previously, we on Old Lake Trail could have been in a crisis situation last winter if any of us required essential services as the road was rarely plowed and reminded onc, lane or a little wider for weeks before it was cleared properly. The snow removal from our sidewalks, if I remember correctly was once. That was after it was at least 3 feet out from the curb. I can't imagine this becoming better if there are more homes to service close by. The other concern is that the proposal for Plan SJ ' states affordable housing. I don't understand why anyone would /could believe that $220,000.00 - $250,000.00 homes would be classified as affordable when our economy is in its present state. The argument of'new families' moving in certainly isn't a realistic argument as those with families would be looking for a home with a yard for children to play in and this yards may not provide the space for this to be available. People with families, which I am aware of, are not staying in Saint John, they are heading to Quispamsis for various reasons and one being the size of the homes, services they receive and the amount of space they have for their children. This is evident in the fact the "Real Estate Guide" has consisted of over 30 pages of properties on the market in the Saint John area. We presently have 3 houses in the Ganong Street area which have been for sale for over a year and two remaining vacant (one being waterfront). A statement in the Proposal for "Plan SJ' refers to transportation. We all know the services for city transit was cut just recently so this would certainly become an issue as this would create a situation whereby there could be up to 200 new vehicles on Loch Lomond Road! The argument of this being a'fill in' certainly doesn't hold much truth when services need to be established. This is not a situation whereby a house goes up between two others, like situations uptown, in the North /South ends of torn. I would believe a 'fill in' would be in areas whereby old rundown buildings are being torn down and new ones can be established. We all know there are many of these situations within the city proper. After hearing of the meeting at Silver Falls Church, as an information session, I find it extremely hard to trust this developer who conducts a meeting, introduces the 'real estate agent' in a verb- formal tone, and yet doesn't mention this is his wife. He personally told me during a conversation at my home this was so, and to not mention this to 1 227 others, I do question why. I've witnessed clear cutting close to my previous home and the destruction this creates it makes me ill to think this could happen in my own back ;yard and by the time it's noticed the effects could be long term. I personally believe the city need to install very strict guidelines as to how properties could be developed, without clear cutting, in order to protect the land and wild live. I was very surprised this issue was being considered so shortly after it was turned down. I don't see anv drastic changes in the 'demand' of homes in this area or further out in the outer edges of the City of Saint John. This situation is unlike building a new ball field or playground with the knowledge "build it and they will come" this is rather a "build it and it may remain empty for many years ". The prices on these homes is certainly higher any in the area that I am aware of These are NOT affordable homes which the developer is portraying them to be. Take a look at how may people in Saint John are using Food Banks, Empty Stocking Fund, etc. and you will see there in many cases there's not enough money to feed families, so it's impossible to consider for these people to think about purchasing a home let alone one worth the prices on these units. MAYBE if these prices were lowered by $100,000.00 it may be so, however I'm certain the developer and his wife are not willing to even talk about this. Carol 228 13 November 2011 I would like to address several issues about why the proposed development of 1515 Loch Lomond Road should not re -zoned or be accepted in the manner in which it has been presented to Council on June 215{ 2011. At this time, I will state that I agree with all the suggestions, statements and arguments my neighbours have put forward at this time and will not take time to go over this list of concerns again but would like to address other concerns. My husband and I moved onto Old Lake Trail in October 2008. When we purchased our lake front property the land owner had been very specific as to the type of house we were 'allowed' to build and even made strong suggestions as to how not to make our house look `common' but equally as 'upscale' as our present and future neighbours. We actually took one of his suggestions and had the builders create a 'false' peek on our house, at an additional cost to satisfy the land owner. Now in saying this, I have no issues with the land owner as I fully understood and agreed to these terms. One issue I will bring forward is the lake itself. In the spring of 2009, 1 was the sole 'paddler' on the lake. It was very visible to anyone who sat on the water, here was certainly a difference in the water from one side of the lake to the other. The lake is basically a very shallow lake and appeared extremely dark and murky on the side which had newer construction. Last summer I was very concerned as the water further to the back, took on a very green color. (See pictures provided). It was very evident that something had happened in a very short period of time. This cause some stress for myself and others as there is a bald headed eagle who has nested in this area for at least 5 years that I'm aware of and has raised their young, in and around the lake. (See photo provided.) There has also been a 'Great Blue Herron' which I have witnessed for the past two years, (and I've been told her /she has been around for longer than that) who spends a few days stopped over, eating and then moves on. There are several ducks which have had families on the lake. (See photos provided.) 229 I have had the pleasure of being on the last late into December 2010, and have witnessed an amazing change from those first two years. The lake has become 230 much cleaner as I'm now able to place my paddle in the water and see to the bottom of the paddle. Just two short years ago, once the paddle was submersed, I could not seethe wood or white plastic, once it was below the water. I can only predict without someone closely monitoring the growth around this lake, once again the balance will become an issue and the wildlife which uses this as a source for survival would be lost. If you take a few minutes and drive a 4 kilometer radius of the end of Ganong Street you will find the following new developments: 1. At the top of McAllister, Darling Construction is in the process of adding new 'Condo's' in this area. Ak Now Selling 1'urc,t 1 fills � ®~"' "k1' ud 333 -3333 Gal-, Honwr� n lae N G00 [)A Condos s Da�Ii For Sale: if!if il;r ALLcPAGE WWW.DarhnnRPal { I 2. Off Hickey Road, there is new development still going on, by the high - rises. 231 rm r - - - -i- � 1A 7 00] -a Es1_'�r1'��� �1 ,ate F Ma { t• L.� T YAN 3 3 3- 3. Darling Construction has clear -cut an entire face of a hill in the back of Lakewood Heights and there are very few houses on this hill. 4. Just past the guardian Drug Store on Loch Lomond Road is development on "Wayne's Way' which still has lots available. 5. Just further east on Loch Lomond Road you will come to `Gibbon Road' where there are still lots listed for sale. 232 w' Building !o . for Sale t� it r SeordseMwe: Building Eons for Sale 7'r+ maw 6. Javin Hill Road has 40 mailboxes available for residences however there are still several lots still available in this area. 7- And just at the 4 kilometer mark, still going east towards the airport, you'll arrive at one of the newest areas of growth, which has several lots still available. 233 LY DESA.p ESTATES IDING LOTS FOR SALE P" AV MAC NVFQ-. % x 1 f i When you look at the development which is happening in this short distance, not only will our roads, schools, water and sewage, etc. be effected, so will the services or lack of. There were several times, this past winter when our street became a real concern. We all know budget cuts have been affecting everyone and the city of Saint John has made this no secret. I don't see how this decision to allowing the proposed increase in housing at 1515 Loch Lomond Road will benefit the city at this time. Yes, there needs to be growth such as the proposed housing units on Jocelyn Road and the restructuring of the North End and I feel these are essential development which should go forward long before opening up new properties when existing ones can't sell in the area. As a rule of thumb, i leave my home at 7:20 am to be to work for 8:00am. Usually this is a 20 minute drive. There have been several occasions where I've turned onto Loch Lomond Road, and found myself stopped at Cochrane's Daycare just a stone's throw away. I have been in traffic for 15 -20 minutes to travel the distance of 3 kilometers to the intersection at McAllister Road and Champlain Drive. I don't know of any other area which would allow this dramatic population of an area without consideration to the concerns of my neighbours and me. 234 �, 4C ^) (aussi disponible en frangais) Type of Application ❑ Municipal Plan Amendment Subdivision ❑ Similar / Compatible Use ❑ Zoning By -law Amendment Variance ❑ Temporary Use Amendment to Section 39 Conditions ❑ Conditional Use ❑ Change / Re- establishment of Zoning Confirmation Letter ❑ Letter for Liquor Licensing Non - Conforming Use Contact Information Name of Applicant _ l T 'i l �Q Mailing Address of Applicant (with Postal Code) KrTtz :'t Au L- W k 0&0 M 5th ( (JT Sd to nJ Home Telephone Number Work Telephone Number S6lo - % 3 2.- (. 1 29_ Fax Number so - W - ;-L$ 3 t E -mail -PPtJ I - W i 11-mis; 12-SQ -k NTSb 64fJ .,-, A Name of Property Owner (if different from applicant) MIL} l-�) 4 A 8aA "A vv\ .,1 N G Mailing Address (with Postal Code ) � Property Information 21.G S I3 - Location ( - ` � C4i-sue...t-1 -S-J -0060 4 3 Civic # Street PID !� SJCd�11r�1 `- Existing Use of Property {' Rj/,t Lo—r— °H Proposed Use of Property FCA SS Wct E F0MP i AXQ v AC-4A rvm­ LA rvb r. A j 0W 4 P t P t wi Existing Plan Designation of Property Proposed Plan Designation of Property hsys -t1 I tt -- Existing Zoning of Property 1 1) ��y�t✓o PmILa► T. Proposed Zoning of Property Description of Application Describe what you propose to do (attach additional pages if necessary). CoN>t rz�c� a s�w�� 1~�> =� sZb4TtsrJ•� �.,�c�u.� -,e� 'rte rP r�-t- �N(o�����.ss C L�� A N - l9 Q P28 iC � ` tx TH- G UR24.e�T flC�1�` R8�� -� US4-s t N6-F ( f65 t -.6_A-7?�:) 6 NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. Signature of Applicant Signature of Owner _ Date j ri ter �Q [� S—( 2 n I — Date For Office Us71-VI/ Reviewed b Date Development Officer Information Accompanying Application: ❑ Letter of Intent ❑ Tentative Subdivision Plan r ❑ Floor Plans -b° Site Plan ❑ Building Elevations -WXL C-C-C ❑ Sign Drawings Fee ❑ Other YLe Ciy oPSdrn John P.O. Box 1971 Saint John, NB Canada UMIwww.saintjohn.ca C.P. 1971 Saint John. N.-B. Canada E21.41.1 235 SAINT JOHN N.B. Grid Co— ordinate Values (HPN) Con Point Arc Chord Chord Aztmuth Point Easting Northing Remark. 1 23331 18'5 10 7363584-SM SMS 2 253 39.249 73&3595, C�ALC fe�11 56'11'50' 295.76 1500 15 26 3 25333140513 7363612.67 305.76 1500 25 818 l 27.37 5.7 77'00" 4 5 2533193.213 7,5331 34.7BS 7363651.491 73636D4.571 CALC CALC Pb fro 6 2533177.063 7363641.478 CALC 7 13 2533195.528 253310 &812 7363635.472 7363602.844 CALL SMF -"6 "a�e�fS pfd, SWr J00V RNfR T 14 15 2533130.316 2533129.183 7363613.526 7363515.763 SIRS SMS kv SAwr JOHN a 26 47 2533164.309 2533154.823 7363644.851 7361519504 SMS SMF NARBONR z5�3.33139.772 73933669.647 SMF PA-1,, 4 Canterbury Developments Ltd. ° 1518 MS y PID 55093983 517 1500 2533201.902 2533340.919 7353639.425 7363395.252 Pl ka u5 R.d.PL Na. z7 1"ntitep 1534 2533271.518 7361374.503 NBCM HPN? 20144 2533481.285 7363121.603 NBCM HPN Key Plan Scale - 1:25,000 Smb Factor 1.000033 L S SMF - Standard survey marker found O SMS - Standard survey marker set APPROVALS: Bentley Properties Inc. o CALC - Colaulat.d paint Site C" Plan No. 200661 Br• ?r •� 116. •i^�k e�V ♦ NBCM - N.B. C.- ordinate Monument eq-. - square metro. A - Are R - Radtus See PID 55179568 '�{q .yh,'V „ g1"ok R.d.Pt. - Radue point �I-- Line not to soar. Parcel SLS -l0A So PID - Parcel Teandrw ter Area = 479 eq.m. $e rrf/r HHPNN - High Precision Network /9.L� ^; Tabulated — .,&.at. referenw _ f Y! �'N7 s7 ry,� ! r�N - Association of N.B. Lord Survey- F `�''• .T4 Prya'16 �jCO L I - berate. Right of Way s N076 1. Arimvths and Cobh to mlla refer to the 'et �F ea. NEW BRUNSWICK GRID CO-- ORDINATE SYSTEM (High Pl.e.I.n Neteork) and ware dedv.d Ins the t0 tabulated Nine Bmn.wlck w Comput n atio parf —ed and comate valves shown one bold an hhe New enmseick '0 Siereognphk: Double Prajeelian and the NAD83 (,�•'� (CSRS) elllpaaId. Right of way 4 by z Azimuth. an nunad m the nearert 10 9.88178, 3. Dinces sta ore in METRES and are rounded to the Qndudes lands in Municipal �iy ej;, nenreet CENTIMETRE. Services Easement) $ •d Q° 4. Londe dealt ,nth by this plan are b-.d d Lot 78 -2 C�q ml_ &uPertphenl Irdannotion and d'.... t mr sere d.N d from vorl— sources and should bs vertr.& See Plan No. 835 Nl 8. All plan, and cl —mess refermcad on .corded Ain PID 55006043 In the Saint John County Registry DlRae or the �� Land TiDr Office far the District 0 New Brims.., 7. F,dd survey sae completed Sept. 2. 2011. Murkip.1 S.Mcae Easement This ors .*,n vests in the Clty of the Saint John pursuant to Sand R gulato1) 4 Community Planning Act and Rsqula5on 84 -217. PURPOSE OF PIAtk 78 -1 To create Parcel SLS -1aA See Ron No. BSS PID 55006035 ID ^ / \ To create a Rightofl Services Easement • To create a Right of Way TITLE DATA, Owner. David k Abraham Inc, Document 24107899 Registered: 2007 -07 -05 Land rhea Fret Nor Document: 17610263 Regis tsred: 2003 -12 -10 SO"TURE OF GYMEF4 J i •rl . Lot 93 -2 See Plan No. W12 Subdivision Plan ,e PID 55094239 David & Abraham Inc. pt6,� Subdivision yo�6 Parcel SLS -10A X40 Chesley Drive City of Saint John Gr�sOgQ Saint John, N.B. o Lot 93 -1 See Plan No. 3012 PID 55094221 Scale 1:500 Curve Data Table Point Point Arc Chord Chord Aztmuth Radius Rod.Pt, 3 5 48.53 46.48 51'51'00' 295.76 1500 5 4 19.00 "'00 56'11'50' 295.76 1500 15 26 45.71 45.87 W 27'DO' 305.76 1500 25 818 27.38 27.37 5.7 77'00" 305.78 1500 KIERSTEAD QUIGLEY j L J and ROBERTS Ltd. I $111Th Jolts WW Bn111nIlCk Datd: September 21, 2011 ...n R. Saueden• NBLI 1 352 Book3921po9 IiDwg. No. 3141 i q cmce PIO} 5511 THE NE'..' BKUN I.M A,AY COMP " /Or PROPOSED 10m WI APPROXIMATE AAND EASEMEN X8.1 eq fl CIr1CM0 wok ssnm_s / � TIE NF.: ANSWIC': SOUTHERN EXISTING RXL- AY CC>IPAIIV umTEO � PROPERMT 0 �T®LrNi�v;cr.+us�n1r11�� OF WAY ;A OF ROW: APPROXIMATE A'fQEA F ! j L� �� I sq 479. 56 eq ) CIVIC/ 1 1 LAND FOR RCHA' PIDO 043 1 HMCS BRUNSWICKER DAVID & ABR AM INC EW SEWAGE LIFT $ STATION 10A CIVIC/ 199 / PID 55006035 DAVID J ABRAHAM INC n N T CADIAN BUS/T / TERMINAL g �.. N a NIR! 7 Il j I I� w CCfY OF SAINT JOHN CHESLEY DRIVE SLS No. IDA Cmufts Em* w MUNICIPAL OPERATIONS & EASEMENT REQUIREMENT ENGINEERING SITE PLAN vJD KDT Rv I TM� Dv WFA W -11 PUBLIC NOTICE Public Notice is hereby given that the Common Council of The City of Saint John intends to consider a proposal at its regular meeting to be held in the Council Chamber on Monday, November 21, 2011 at 7:00 p.m., by: Amending the Section 39 conditions imposed on the July 3, 1973 rezoning of the property located at 141 Chesley Drive, also identified as PID No. 55006043, as amended on September 25, 1978, June 7, 1993 and June 7, 2004, to permit a revised proposal. REASON FOR CHANGE: To permit the development of a sewage pumping station on a portion of the site. i �I ti y" h The proposed amendment may be'ff t �� inspected by any -'`li, interested person � ?� i at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m, and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall, If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Elizabeth Gormley, Common Clerk 658 -2862 AJ 7ft "Fi SeC� AVIS PUBLIC Par les pr6sentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'examiner une proposition lors de la reunion ordinaire qui se tiendra dans la salle du conseil le lundi 21 novembre 2011 i 19 h en apportant les modifications suivantes: Modification des conditions imposces en vertu de Particle 39, le 3 juillet 1973, relativement au rezonage de la propriete situee au 141, promenade Chesley, et portant le NID 55006043, et modifi6es le 25 septembre 1978, le 7 juin 1993 et le 7 juin 2004, pour permettre la presentation d'unc ter— proposition r6vis6e. j RAISON DE LA MODIFICATION: P e r m e t t r e F. 1'amenagement d'une j u station de pompage l J d'eaux usees sur une partie du site. Toute personne interessee pent examiner la modification proposee an bureau de la greffr6re communale ou au bureau de I'urbanisme et du developpement a I'h6tel de Ville au 15, Market Square, Saint John, N.- B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ries. Veuillez faire part de vos objections au projet de modification par &crit a ]'attention de la soussign6e a 116tel de Ville. Si vous auriez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau de la grefUre communale. EIizabeth Gormley, Greffiere communale 658 -2862 �Xuo a'f 25/ Z °!" Planning Advisory Committee November 17, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 s� SUBJECT: Section 39 Amendment and Subdivision -141 Chesley Drivecity of saint John On October 24, 2011 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its November 15, 2011 meeting. Mr. Paul Wilson from the City's Real Estate Department appeared to speak on behalf of the application and indicated that he was in agreement with the staff recommendation. No one appeared to speak in opposition to the application and no letters were received. The Committee adopted the staff recommendation to Council as set out below and also approved the creation of the proposed Parcel SLS -l0A having access to Chesley Drive via a private right -of -way on condition that a note is included on the final subdivision plan indicating that the lot is to be used for a sewage lift station. RECOMMENDATION: 1. That Common Council amend the conditions imposed on the July 3, 1973 rezoning of the property located at 141 Chesley Drive, also identified as PID No. 55006043, as amended on September 25, 1978, June 7, 1993 and June 7, 2004 to permit the development of a sewage lift station in the northwest corner of the site, as generally illustrated on the submitted proposal. 2. That Common Council assent to the submitted David and Abraham Inc. Subdivision with respect to the approximately 10 -metre wide municipal services easement and any necessary public utility easement. Respectfully submitted, Colin Murray Chairman X Project No. 11 -268 240 The qty of Saint John DATE: TO: FROM: FOR: PREPARED BY: Jody Kliff Planner SUBJECT: NOVEMBER 10, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING PLANNING AND DEVELOPMENT MEETING OF NOVEMBER 15, 2011 REVIEWED BY: Mark Reade, P. Eng., MCIP, RPP Senior Planner Name of Applicant: City of Saint John (Real Estate Services) Name of Owner: David and Abraham Inc. Location: 141 Chesley Drive PID: 55006043 Municipal Plan: Business Park Zoning: "ID" Integrated Development Proposal: To establish a sewage lift station on the subject property Type of Application: Section 39 Amendment and Subdivision JURISDICTION OF COMMITTEE: Common Council has requested the views of the Planning Advisory Committee concerning proposed amendments to the Section 39 conditions of the subject property. Common Council will consider the Committee's recommendation at a public hearing on Monday, November 21, 2011. 0;-r SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I vvvvwsaingohn.ca C.P. 1971 Saint John, NA. Canada EX 41 241 City of Saint John (Real Estate Division) 141 Chesley Drive Page 2 November 10, 2011 The Subdivision By -law authorises the Committee to approve the creation of a lot having access other than a public street. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council amend the conditions imposed on the July 3, 1973 rezoning of the property located at 141 Chesley Drive, also identified as PID No. 55006043, as amended on September 25, 1978, June 7, 1993 and June 7, 2004, to permit the development of a sewage lift station in the northwest corner of the site, as generally illustrated on the submitted proposal. 2. That Common Council assent to the submitted David and Abraham Inc. Subdivision with respect to the approximately 10 -metre wide municipal services easement and any necessary public utility easement. 3. That the Planning Advisory Committee approve the creation of the proposed Parcel SLS -10A, as generally illustrated on the submitted subdivision plan, having access to Chesley Drive via a private right -of -way, on condition that a note is included on the final subdivision plan indicating that the lot is to be used for a sewage lift station. BACKGROUND: The subject site was previously part of a larger parcel that was subject to a resolution that was adopted by Council in 1973 and required that the site be developed in accordance with the North End Urban Renewal Scheme. In this Scheme the larger parcel was recognised as "Site D ", which envisioned the development of a motel or motor inn with restaurant and convention facilities. The site was rezoned to "ID" Integrated Development zone, which is best suited to accommodate the envisioned land uses. The permitted uses and standards for the "ID" Integrated Development zone are tied to a specific proposal approved by Common Council pursuant to Section 39 of the Community Planning Act. In 1978 the conditions for Site "D" were amended in order to permit a racquetball club and cabaret at 199 Chesley Drive. Conditions were also imposed with respect to parking and driveways. In 1988 the conditions were further amended for the racquetball club to permit its conversion to an office building and electronic /electrical assembly sales and repair facility. The conditions were further amended in 1993 to permit an office building (up to 30,000 square feet in area and three storeys in height) to be constructed at 141 Chesley Drive, in accordance with a revised proposal. This development has not been undertaken yet. In 2004 the conditions were amended to permit the establishment of an inter -city bus terminal within the existing building at 141 Chesley Drive. 242 City of Saint John (Real Estate Division) 141 Chesley Drive INPUT FROM OTHER SOURCES: Page 3 November 10, 2011 Municipal Operations and Engineering has the following comments on the proposed Section 39 Amendment and Subdivision: • Construction of the site and final lot grading must ensure there are no adverse drainage issues to adjacent lands. Storm drainage (engineering) plans for both the proposed lift station site and any new parking area must be submitted to this Department for review and approval. • It is assumed that the existing driveway from Chesley Drive will be utilized without any modifications to its location or size to access the proposed lift station. Buildings and Inspection Services has stated that a building permit will be required for the propsoed lift station. ANALYSIS: Sites and Surroundings The subject site is located on Chesley Drive in the North End of Saint John. The area designated for the location of the proposed sewage pumping station is located at the rear of the subject site approximately 70 metres (230 feet) from the front property line abutting Chesley Drive. The nature of the proposed set back will effectively minimise any visual impacts the station may have, while leaving the front of the property vacant in the event that the landowners would someday wish to undertake the approved office development. The proposed site for the lift station is adjacent to an existing rail line and contains tall grass, small shrubs and other similar types of vegetation. The existing property that is subject to the current Subdivision Plan abuts the property at 199 Chesley Drive that contains the City's inter -city bus terminal. Amendments to Section 39 Conditions The applicant is currently undertaking significant infrastructure improvements to the sewer system to reduce the level of untreated effluent being disposed of directly into the Saint John Harbour (referred to as `Harbour Clean -up'). The project has been identified as a Common Council priority. Effluent from the proposed lift station at the subject site will go to the existing sewage treatment plant in Lancaster, adjacent to the Route 1 Highway. The proposed lift station will be a small single- storey structure designed to contain mechanical and electrical equipment. Most of the infrastructure of the sewage lift station will be located underground. An access driveway will be provided on site, along with landscaping features. The proposed amendments to the Section 39 conditions for the subject site will not require any existing Section 39 conditions to be repealed. Should Council approve the proposed amendments, it will involve the inclusion of a lift station among the existing permitted uses, without change to the previously existing conditions. Approval for the proposed amendments is recommended. 243 City of Saint John (Real Estate Division) 141 Chesley Drive Subdivision Page 4 November 10, 2011 In order to permit the creation of Parcel SLS -1OA, the Planning Advisory Committee has been asked to grant approval of a lot with access other than a public street. The proposed creation of the lot to be accessed via a right -of -way can be supported given the nature of the proposed use. JK Project No. 11 -268 244 PLANNING AND DEVELOPMENT /URBANISME ET DEVELOPPEMENT GGO011 x/^17 v � a� O III 3 - w �. i► \ ♦ ♦ K � O " \ w ♦yl ♦ \♦ \ •, . \ ♦1 \• NO 001, IDs s m • 'o f o 1♦, Subject Site /site en question: w a D Location: 141 Chesley Drive Date: November 2, 2011 Scale /echelle: Not to scale /Pas a Mchelle 1♦, 245 Subject Site /site en question: PID(s) /NIP(s): 55006043 Location: 141 Chesley Drive Date: November 2, 2011 Scale /echelle: Not to scale /Pas a Mchelle 245 3141 s' �a S" F ��o�m�.}wmi'aJma�uN� z D q1 Nm� bqm� � � a A. in io iGO fn VV m >+$,,CZ.�In OO�mJ iV i. Nbl 'O O ``I I uA I N � �! � Yimn Nbll. iiO4.VI N11m VN l�iu4�o �0 Q GI O � a 1 UUUO�G�f�wUGW�WUUG W� = C 4nn I I c m �Ri � . z 1 m AR s a� a s � ♦ V! Z'i� oI v r r F/1 4i' V 3 9;'dti a g p• n -Q _o w V S b ¢y ai3e•01'2 wo $ � a o u � � . i�w'i • � gP�D � o 88458 � o � cmmm o g9 N >3 00• g �L �g8 Q Q'c �•�•.� g'$"eo aSi'�IE• LIJN J7a •A 5r1,111 8� �� m o nn ��� r' W. 7i ql Y�aa ?�'a�24�xa � E g'aRcAamgoo $ -00 a P,6 c S E '5'a osge1,3 — ° 731 t� 11 1 !MI ¢ W 0, (�:R. g CL > Nil Win a �m 7, 7 Q p •g • Q m 3 4 zo m' I o�� o g�5° Fa a a 9z avy�a ae o C m� �� 3� is Ngaa a� si�gra d »g i FL n •" Fill g w a a Lq Wt] 11 247 i� t , •�r I it � � 9 1' L _ 247 REPORT TO COMMION COUNC-1111,L M &C- 2011 -300 November 18, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: 192 -194 St. James Street West Rezoning Application BACKGROUND: 1f4`�l] City of Saint john The rezoning application for the above -noted property was considered by the Planning Advisory Committee on Tuesday, August 16, 2011. Subsequently, a public hearing was held on August 29, 2011 and First and Second Reading were given by Common Council. The Planning Advisory Committee's recommendation included a Section 39 condition that proposed a "bond" of $5,000 be submitted by the applicant to ensure completion of the work required to bring the building to a condition that would meet the minimum standards of the Saint John Minimum Property Standards By -law within a year's time. However, Council resolved at the August 29, 2011 meeting that staff should meet to further discuss what form of "security" would be best suited to ensure compliance with the recommended terms and conditions prior to Third Reading, ANALYSIS: Upon further review, staff has revised the two proposed Section 39 conditions for the subject site. With both of the proposed staff conditions, staff has concluded that the City can forego requiring a "bond" to ensure the required work to the subject building is completed by instead adopting a condition to withhold issuing a building permit for the proposed third and fourth units until all outstanding work identified in the Section 39 condition has been completed to the satisfaction of the Buildings and Inspection Services Department. 19M M &C- 2011 -300 -2- Further, staff is recommending that the second Section 39 condition proposed in the staff report, which pertains to the structural deficiencies of the subject dwelling, can be effectively addressed through the existing National Building Code and Saint John Building By -law, and therefore does not need to be included as a Section 39 condition. Should the applicant fail to bring the structure to the standards of the National Building Code and the Building By -law, as well as address the concerns outlined in the permit conditions, enforcement will be pursued by Buildings and Inspection Services. RECOMMENDATION: 1) That Common Council now consider third reading and adoption of the proposed Zoning By -law amendment; 2) That pursuant to the provisions of Section 39 of the Community Planning Act, the rezoning of the property at 192 -194 St. James Street West be subject to the condition that a building permit for the proposed third and fourth units not be issued until the applicant addresses the deficiencies outlined below to the satisfaction of the Buildings and Inspection Services Department: a. The property must be cleared of all garbage and debris, including large items such as appliances (fridges, bathtubs, kitchen appliances, etc.) and construction debris (boards, lumber, construction materials from demolition, etc.); b. The elevated landing and stairs at the front right -side of the property must be removed or repaired. When the elevated landing and stairs are removed, the fencing will have to be repaired to ensure public safety; and c. All broken glass in the windows must be replaced and /or repaired. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager JK Project No. 11 -191 249 November 18, 2011 10. 1 cep BY -LAW NUMBER C.P. 110 -179 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 240 square metres, located at 192 -194 St. James Street West, also identified as being PID No. 00367722, from "R -2" One and Two Family Residential to "R -4" Four Family Residential pursuant to a resolution under Section 39 of the Community Planning Act. . all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2011 and signed by: Mayor/Maire ARRETE No C.P. 110 -179 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune r6union du Conseil communal, The City of Saint John a d6cr&6 ce qui suit : Uarret6 sur le zonage de The City of Saint John, d6cr6t6 le dix -neuf (19) d6cembre 2005, est modii6 par: 1 La modification de 1'annexe <<A >>, Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 240 metres carr6s, situde au 192- 194, rue St. James ouest, et portant le NID 00367722, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone r6sidentielle — habitations de quatre logements <<R -4» conform6ment a une resolution adopt6e par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme. - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du pr6sent arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2011, avec les signatures suivantes : Common Clerk/Greffiere communale First Reading - August 29, 2011 Premiere lecture Second Reading - August 29, 2011 Deuxieme lecture Third Reading - Troisi&me lecture 250 - le 29 aout 2011 - le 29 aout 2011 da . R (C) Section 39 Conditions 192 -194 St. James Street West That, pursuant to the provisions of Section 39 of the Community Planning Act, the rezoning of the property at 192 -194 St. James Street West be subject to the condition that a building permit for the proposed third and fourth units not be issued until the applicant addresses the deficiencies outlined below to the satisfaction of the Buildings and Inspection Services Department: a. The property must be cleared of all garbage and debris, including large items such as appliances (fridges, bathtubs, kitchen appliances etc.) and construction debris (boards, lumber, construction materials from demolition, etc.); b. The elevated landing and stairs at the front right -side of the property must be removed or repaired. When the elevated landing and stairs are removed, the fencing will have to be repaired to ensure public safety; and c. All broken glass in the windows must be replaced and /or repaired.. 251 November 7th, 2011 Your Worship Mayor Ivan Court & Members of Common Council: Issue: Fairville Blvd Corridor Enhancement Plan Context: • Counciil has supported this PlanSJ Economic Growth Opportunity Area on numerous discussions in the past. • As identified in PlanSJ the Business Corridor has significant potential for tax revenue for the City of Saint John. • Being fully aware that the PlanSJ development process has consumed a significant amount of Planning Staff resources I have not raised this issue recently. Motion: Resolved that through the City Manager the appropriate staff (presumably Mr. Forrest) update Council with respect to their efforts on the Fairville Blvd Corridor Enhancement Plan. led, Councillor — Saint John 252 Cite Hall 15 Market Square November 21, 2011 Your Worship Mayor Ivan Court & Members of Common Council: P.O. Box 1971 Saint John New Brunswick Canada E2L 4L1 Issue: Coast Guard Property Opportunity Ist ,i �l! City of Saint John Context: The Coast Guard property represents a critical growth opportunity for the City of Saint John. • Mayor and Council must fully support the continued efforts of the Saint John Development Corporation in finalizing the RFP process and the selection of a new proponent for the development of the Coast Guard lands. Motion: That Council request a progress update from the Saint John Development Corporation every two weeks in closed session Committee of the Whole meeting. Respe u y Submitte , P Peter McGuire Councillor — Saint John 253 City Hall 15 Market Square November 21, 2011 Your Worship Mayor Ivan Court & Members of Common Council: P.O. Box 1971 Saint John New Brunswick Canada E2L 4L1 Issue: Provincial Assessment Results Morna Heights School .11111F. City of Saint John Context: There is a significant body of educational research in North America which supports the need for small schools • Morna Heights is a small City of Saint John school • Recent Provincial assessment results seem to support current North American educational research findings • Please see attachment Moti T t this report be received for information. Respectfully Sub ted, Peter McGuire Councillor — Saint John 254 Morna Heights School: Provincial Assessment Results: Most recent assessments: 2010 Grade 4 Assessments: % of students at appropriate or above Morna Heights District average Provincial Average Reading 92% 84% 83% Writing 92% 67% 63% Grade 5 Assessment: % of students at appropriate or above Morna Heights District average Provincial Average Mathematics 96% 62% 60% Morna Heights School Perception Survey Results: Most recent survey 2009 Student Survey Percentage Agreement I feel like I belong at this school I feel safe at this school Students in my classes are generally well behaved Mostly, time is spent learning in class; not much time is wasted. Mostly, people in this school treat each other with respect This is a caring school My teachers praise me when I do good work My teachers control my classes in a firm but pleasant way. My teachers expect every student to learn My teachers expect me to do my best. Morna District Provincial Heights average Average 97% 88% 88% 94% 89% 89% 71% 63% 64% 91% 81% 81% 74% 68% 70% 94% 88% 88% 94% 88% 88% 94% 87% 87% 100% 97% 96% 100% 98% 98% 255 Parent Survey Percentage Agreement This school promotes and teaches respectful behaviour Students treat others well. This is a caring school. This school has high academic expectations. My child receives regular feedback on how to improve his /her work. My child's teachers let me know how my child is doing. I am satisfied with the parent- teacher conferences I have attended at this school. Morna District Provincial Heights average Average 95% 93% 93% 84% 77% 75% 92% 92% 92% 89% 84% 85% 86% 80% 79% 92% 87% 87% 91% 83% 87% 256 City Hall 15 Market Square November 17, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors: P.O. Box 1971 Saint John New Brunswick Canada E2L 4L1 RE: Contribution to Traffic Light Infrastructure Overview: W City of Saint John Long & McQuade (formerly Music Stop) operates a music store at the corner of Rothesay Avenue and McAlister Drive. For some time Long & McQuade has been working with City staff with regard to the installation of a signal to assist with traffic that exits from the Long & McQuade parking lot. The absence of the signal is a safety issue for motorists. Long & McQuade had understood that their contribution to this infrastructure would be $16,000.00 and are willing to contribute this amount. Recently Long & McQuade received advice from City staff that it would be required to pay additional costs in order for the traffic light infrastructure to be installed. Motion: That the City Manager direct the appropriate staff to take all necessary and available steps so as to facilitate the prompt installation of the necessary traffic light infrastructure near the Long & McQuade property at the lowest possible cost to the City and to Long & McQuade. Yours very truly, (Received via email) Mel K. Norton Councillor Saint John City Council 257 City Hall 15 Market Square November 17, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors: RE: Public Transit Background and Overview: P.O. Box 1971 Saint John New Brunswick Canada E2L 4L1 .-A City of Saint John Policy TM -24 of Plan SJ contemplates a commitment to the preparation of a Transportation Strategic Plan in consultation with the community to review and set the direction for transit services in the City and to identify service enhancements, especially in Intensification Areas. While preparation of a Transportation Strategic Plan is not underway at the present, pending cuts in public transportation have, understandably, generated significant concern from residents throughout Saint John, particularly those most reliant on economical public transportation and have highlighted the need to work closely with our community partners and stake- holders. Motion: WHEREAS: Saint John Common Council has instructed City Transit to prepare an operating budget that includes a municipal subsidy equal to one (1) percent more than last year; AND WHEREAS: City Transit has indicated that service cuts are required in order to balance its operating budget; AND WHEREAS: service cuts can result in hardship for residents who rely on public transportation; MOTION: Common Council urge and request Saint John Transit to work with Vibrant Communities Saint John /Region 2 Community Inclusion Network to assess the impact of service cuts on users of the transit system and residents in the Saint John region through a series of community consultations and to report recommendations back to Council by April 2012. Yours very truly, (Received via email) Mel K. Norton Councillor Saint John City Council 258 City Hall 15 Market Square November 17, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors: P.O. Box 1971 Saint John New Brunswick Canada E2L 4L1 RE: Saint John Theatre Company Overview: T. iii; City of Saint John The Saint John Theatre Company is contemplating some exciting initiatives in the near future that have the potential to significantly benefit our community. The Theatre Company, through its Executive Director, Stephen Tobias, would like the opportunity to brief Council, in Committee of the Whole, on these initiatives. There is no request for funding from the City in relation to these initiatives at this time. Motion: That the Common Clerk schedule an appropriate date and time for Council, sitting as Committee of the Whole, to hear a brief presentation from the Theatre Company prior to the end of 2011. Yours very truly, (Received via Email) Mel K. Norton Councillor Saint John City Council 259 City Hall P.O. Box 1971 15 Market Square Saint John New Brunswick Canada E2L 4L1 November 17, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors RE: Josselyn Road Context: .2-117 City of Saint John Councillor Mott was considering bringing a motion regarding concerns raised by residents in the Josselyn Road area. It is uncertain as to whether Councillor Mott will be in a position to return and bring the within requested motion. Overview: Previously Council approved connecting Josselyn Road with a property being developed by the Knight's of Columbus. Some residents have expressed that this connection will endanger the residents of Josselyn Road (despite a staff report addressing those concerns). Motion: That the City Manager direct the appropriate staff members to report on whether an interim connection to Josselyn Road, such as a biking and walking path, would be more appropriate than the proposed road until such time as Josselyn Road can be upgraded to include sidewalks and associated infrastructure. Yours very truly, (Received via Email) Mel Norton Councillor Saint John City Council 260 City Hall P.O. Box 1971 15 Market Square Saint John New Brunswick Canada E2L 4L1 November 17, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors: RE: Symphony New Brunswick Overview :(A4r1�1s City of Saint John Symphony New Brunswick has been headquartered in Saint John since approximately 1950. Its mission is to make a significant contribution to the cultural richness and economic prosperity our community by promoting symphonic music through live performance and educational programs. Symphony New Brunswick strives to bring a high level of live classical music to all. Motion: That the City Manager through the Office of the Common Clerk schedule an appropriate date and time for Council to hear a brief (approximately 15 minutes) presentation from the Symphony New Brunswick in open session prior to the approval of the budget for 2012. Yours very truly, (Received via Email) Mel K. Norton Councillor Saint John City Council 261 REPORT TO COMMON COUNCIL M & C — 2011 -297 18 November 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Tender for Garbage Packer(s) BACKGROUND: Common Council, in open session, recently adopted a recommendation from staff regarding a change in the manner in which solid waste and compost materials are to be collected. There were a number of outcomes from those deliberations and the subsequent recommendations. The purpose of this report is to focus on one aspect of this initiative, ie the fleet requirements. It was recommended by staff that in addition to the need to purchase 3 new units to increase the existing fleet of seven packers to meet the needs of this new initiative, that the planned replacement of the existing packer fleet be reinitiated. This plan had been put on hold last year pending a decision for the future delivery of the solid waste collection service. In accordance with Fleet's packer replacement plan, vehicle # 644, a 2001 Freightliner/Labrie side loading packer was scheduled for replacement this year. In addition vehicle #647, a 2002 International/Labrie side loader was scheduled to be replaced in 2012. Given the lateness of the season and the fact that a new packer would not in all likelihood be ordered in time to be delivered in 2011 and 2012 is just around the corner combined with Council's agreement to purchase 3 new trucks to be added to the fleet in 2012, one of which is also required to be a side loader, Fleet staff saw an opportunity to gage the availability of some economy of scale by combining all 3 needs into one tender call with optional outcomes. 262 Page Two BACKGROUND ... Cont'd; To this end the tender call required bidders to offer a price for 1 packer, 2 packers and 3 packers, all of the same specifications. From this staff hoped to gain 2 possible advantages, ie some savings by purchasing more than one truck at a time and additional savings by reducing the need to call 3 separate tenders where one might do. ANALYSIS: Four companies responded to the City's tender call by submitting bids. This is noteworthy in that a normal tender call for only one truck previously resulted in one or possibly 2 tender responses at best. Staffs of Materials and Fleet Management and Municipal Operations have reviewed the bids and have found them all to be complete in every regard. A summary of the bids is enclosed for Councils consideration. You will note that in addition to seeking prices for 1, 2 or 3 trucks, staff also requested bidders include the cost for the supply with the trucks of a hydraulically controlled, mechanical arm and grab device designed to assist the driver by picking up and tipping the compost carts by remote control. After accessing the cost of this option and the potential benefits, staff opted not to consider its purchase at this time. As to the 2 advantages staff hoped to gain through this tender call, in addition to saving potential administrative and staff cost associated with multiple tender calls, three of the 4 bidders offered lower prices for each option. While the savings are not substantial, there is an advantage to purchasing all three units at the same time. In addition to this it is important to note that the lowest bidder is significantly cheaper in cost than the other 3, however should the City not opt to award all 3 trucks at once, there is no guarantee that this difference will be realized in future tender calls or that the level of competition for this tender will be the same next time out. Therefore, it is staff's recommendation that the tender be awarded to the lowest bidder for a total of 3 side loading packer trucks. FINANCIAL IMPLICATIONS: If awarded to the lowest bidder, the cost to purchase new side loading packers will be as follows; 1 truck $183,000.00 /ea 2 trucks $182,000.00 /ea or $364,000.00 total 3 trucks $181,000.00 /ea or $543,000.00 total *Note: Tax is extra to the prices quoted 263 Page Three FINANCIAL IMPLICATIONS .... Cont'd; Vehicle #644 was scheduled to be replaced in 2011 and as such funds to cover the cost are included in the 2011 Fleet Replacement Reserve Fund. Vehicle #647 is scheduled for replacement in 2012 and as such funds have been identified for inclusion in the 2012 Fleet Replacement Reserve Fund. The addition of 1 side loading packer and 2 rear loading units, to be tendered in 2012, were to be funded from the 2012 Capital Budget. Since supply and delivery of all of these vehicles has been quoted, by the lowest bidder, to take approximately 16 weeks, ie to be completed in early 2012, funds to cover the cost will not be required until next year. Therefore staff is confident that the award of this tender as recommended, for the supply of all 3 vehicles, will not adversely affect the 2011 operating budget. RECOMMENDATION: It is recommended that the tender for the supply of side loading packer trucks be awarded to the Shu -Pak Equipment Ltd., in the quantity of 3 trucks with a unit cost of $181,000.00 /ea, plus tax and further that funds to cover the cost of 2 of the 3 identified units be included in the 2012 Fleet Replacement Reserve Fund, for 1 and the 2012 Capital Budget, for the other. Respectfully submitted, (j-j6-- David J. Logan Purchasing Agent Patrick Woods City Manager 264 City of Saint John Tender Summary 2011- 232006T Sanitation Packer Tender Opening: 2:30 P.M., Wednesday, November 02, 2011 2 "d Floor Boardroom, 175 Rothesay Avenue Bidder East Coast International Trucks Moncton, NB Joe Johnson Equipment Inc. Dartmouth, NS Shu -Pak Equipment Inc. Cambridge, Ont Saunders Equipment Ltd. Fredericton, NB Mfg. Year 2012 2012 2012 2012 Mfg. Model 7500 w/ Labrie Expert 2000 Drop Frame Side Loader 7400 SBA 6x4 (SF 625) Labrie Expert 2000 Plus International 7400 Mfg. Make International w/ Labrie Body Trinity /Bridgeport International /PK1 International w/ Labrie Body Mfg. Stock Code 7500 w /Expert 2000 n/a Pak King I (PK1) Expert 2000 ( +) Net Purchase Price: Quantity (1) $212,768.00 $223,280.00 $183,000.00 $212,000.00 Net Purchase Price: Quantity (2) $210,768.00 $223,280.00 $182,000.00 $210,000.00 Net Purchase Price: Quantity (3) $208,768.00 $223,280.00 $181,000.00( *) $208,000.00 Option: as per Spec #16E Hyd Arm & Grab $ 37,000.00 $ 21,000.00 $ 45,000.00 $ 37,000.00 ( *) Indicates Recommendation r919 -V REPORT TO COMMON COUNCIL OPEN SESSION M &C2011 -284 November 21, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT City of Saim John Demolition of a structurally unsound building at 2298 Loch Lomond Rd (PID 55164826) BACKGROUND The building at 2298 Loch Lomond Road is a one storey, wood frame house that has been unoccupied since the spring of 2011. Its condition became known to the Buildings and Inspection Services Department upon referral from the Saint John Fire Department. The building is structurally unsound as several sections have collapsed, and it has been left open to the elements which have allowed the structure to deteriorate and weaken to such an extent that the structural integrity of the remaining sections has been compromised. It is severely dilapidated as the roof is in poor condition and some sections have collapsed, the interior finishes have deteriorated, rotted, or are falling and there are broken windows in several locations. There is excessive mold and water damage to the interior and the building is unsafe for people to occupy. After several inspections, it was noted that the owner was returning to the property to remove items that were valuable to her and to tend to her pets. Given the dangerous condition of the building, the owner was continuously putting herself in danger by entering the building. As a result, two Notices to Comply were issued on October 26, 2011. The first Notice required the immediate action of having the building secured to prevent entry due to the imminent danger to the public. The second Notice required the owner to have the building demolished so as to remove the hazard to the safety of the public by reason of dilapidation and structural unsoundness. The latter Notice required compliance within 21 days of being served, and provided 14 days for the owner to appeal. No appeal to the Saint John Substandard Properties Appeal Committee was received. It should be noted that the owner had not been living in the building for quite some time, and has been living with a neighbor. The owner has since moved to a new place of residence in November, 2011. 266 M & C 2011 — 284 - 2 - November 21, 2011 Attached for Council's reference are the two Notices to Comply that were issued, the affidavits attesting to service of the Notices to the owner and photographs of the building. The Municipalities Act indicates that where a Notice to Comply has been issued arising from a condition where a building has become a hazard to the safety of the public by reason of dilapidation, unsoundness of structural strength, or being vacant or unoccupied, the municipality may cause the structure to be demolished. As required in the Act a report from an engineer is attached, forming part of the issued Notice to Comply, and provides the evidence to the building's dilapidation, structural unsoundness, vacancy, and hazards to the safety of the public. As is written in the Act that a municipality must commence in the proceedings of remedial action, approval of Common Council is required prior to starting demolition activities at this property. The cost of demolishing the building is estimated to be $5,000 to $10,000 and could be complete within the next 3 weeks. As provided in the Act, the cost of the remedial actions will be billed to the registered property owner. RECOMMENDATION Your City Manager recommends that Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings By -law, arrange for the demolition of the building at 2298 Loch Lomond Road in accordance with the applicable City purchasing policies. Respectfully submitted, Pamela Bentley, P.Eng. Technical Services Engineer / Standards Officer Buildings and Inspection Services Amy Poffenroth, P.Eng. MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 267 SAINT JOHN Photos of 2298 Loch Lomond Road (PID 55164826) Date of Photos: September 16, 2011 �61,01 October 28. 2011 q:8. ♦. •. aar 1 � !► E ` Ai vd } �• Jv "66 _ r - � � • J _ r, ► If .r ♦. •. aar 1 � !► E ` Ai vd } �• r : um r i- T`+ ,77 Alb, a&, ;. r 1 y ' I,-Ai- ii,91 J L� i, I -- • i h .�. AA&AI iH ,AL A J f o. ti 60 W- i- 4 r/ i Pam ' � s♦ �1d r/ i Pam < maw— i t .Q ■ ' t 1 V � Lk 1 �r P 1a ,r,- F r * 1 v� Oak, . f/ ��I AL Amb N iii= - Al REPORT TO COMMON COUNCIL M &C2011 -290 November 19, 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, SUBJECT: 2010 — 2011 Winter Management Plan Review and Update BACKGROUND The City of Saint john Council endorsed the current Winter Management Plan for Streets and Sidewalks (M & C 2009 -352) on October 26, 2009. At that time, it also adopted the structure of priorities for winter operations, proposed street plowing objectives, proposed winter sidewalk objectives and the snow removal guidelines, as policies of Common Council. A number of changes to the Winter Management Plan were made in 2010 to add sidewalk servicing inventory and additional streets added to Schedule R of the Traffic By -law to allow a Winter Parking Restriction exemption. ANALYSIS The Winter Management Plan is subject to ongoing review; encouraging ideas and suggestions, and allowing staff to work with citizens to assist in dealing with particular challenges over the winter season. This report is a review of the 2010 — 2011 winter season with recommendations for improvement of the Plan. A number of improvements to the Plan have been made throughout the winter season to address mainly safety and Winter Street Parking Restrictions concerns. Below is a summary of the improvements. A more detailed analysis is enclosed in Appendix A. A comprehensive Communications Plan has been developed for the 2011 — 2012 winter season to remind the public of Winter Management Plan provisions and responsibilities related thereto. This Communications Plan is enclosed as Appendix B. SAINT JOHN ... A LIVEABLE WINTER CITY 276 2010 -2011 Winter Management Plan Review and Update November 19, 2011 Report to Common Council, M & C 2011 - 290 Page 2 The Winter Operations Centre Standard Operating Procedure was adjusted to add Common Council and the City Manager to the communication list advising that the WOC is activated and deactivated. The primary (10/13 times with a 99% success rate) and secondary (9/13 times with a 98% success rate) street plowing service objectives were met considering the challenging winter season that occurred. In 3 events, the primary objectives and in 4 events, the secondary objectives were not fully achieved as a result of reduced equipment availability and consecutive storm events. Street plowing route priority changes were mainly made to reflect community concerns. Tilley Lane is recommended to be upgraded from Priority 4 to Priority 2 based on the high number of elderly citizens accessing the Community Health Centre. As a result of high traffic volumes, locations of sidewalks near schools and safety concerns brought forward by the public and Councillors, adjustments to the sidewalk servicing have been made to reflect an additional 0.7% increase using the existing resources. Since the 2009 Policy adoption, 1.6% (3,857m) of sidewalk inventory has been added utilizing existing resources. Since requests to add 71 more sidewalks for servicing were received, a complete analysis of the winter sidewalk servicing model was completed and it is recommended that the service no longer be aligned with street plowing priorities but aligned with actual pedestrian use since pedestrian use is much different than vehicle use on different types of streets. Appendix A outlines these priorities. The primary (2/12 times with a 91% success rate) and secondary (4/10 times with a 96% success rate) sidewalk plowing service objectives were met considering the challenging winter season that occurred. In 10 events, the primary objectives and in 6 events, the secondary objectives were not fully met as a result of increased inventory utilizing existing resources, reduced equipment availability, response timing, quantity and type (wet, heavy) of snow, additional snow being deposited on sidewalks from street plowing and contractor plowing and consecutive storm events. Salt inventory levels were at lower than acceptable levels during the latter part of the winter season due to regional and national salt shortages reminiscent of 2008. Salt use was 16% higher and sand use was 56% higher in 2010 -2011 than in 2009 -2010. Additional salt /sand mixture was used on `rural' roads in an effort to SAINT JOHN ... A LIVEABLE WINTER CITY 277 2010 -2011 Winter Management Plan Review and Update November 19, 2011 Report to Common Council, M & C 2011 - 290 Page 3 manage salt inventory. A cost/benefit analysis to increase performance while using less salt will be investigated to incorporate an eco- friendly anti -icing inhibitor directly onto the salt as the salt is being offloaded into storage. Salt use will become a major focus during the 2011 -2012 winter season. Salt is an expensive commodity that must be managed properly while providing the appropriate balance of safe road conditions and cost effectiveness. 5 streets or portions therof were exempted from the Winter Streets Parking Restriction upon completion of a second analysis by the City Traffic Engineer. 3 streets or portions therof were removed from Schedule R of the Traffic By -law. It was necessary to strike a better balance to meet operational needs and citizen concerns on Champlain and Lancaster Street areas. In October 2010, Common Council endorsed the Winter Street Restrictions Exemption of the portion of Douglas Avenue between Bentley Street and Main Street and other portions of Douglas Avenue were removed from Schedule R of the Traffic By -law. The Saint John Parking Commission is adding a new on -line parking space matching service in December 2011 that assists in connecting property owners with off street parking needs to those with off street parking availability. This new initiative can be accessed at www.shareyourride.ca and click on the Parking Space Finder icon. The current Snow Collection and Disposal Facility is located within an "environmentally sensitive wetland" off of Bayside Drive. An environmental consultant was engaged to determine the suitability of the former Lantic Sugar Refinery site as a potential Snow Collection and Disposal Facility in a more central location to operations. A cost/benefit analysis was completed and a payback period of 1.4 years for a capital investment of approximately $140,000 would render approximately $97,000 in annual cost savings to the Service. It has become understood that this site renders a higher potential for development opportunities and the existing facility will require a Phase 1 Environmental Site Assessment when funding becomes available tentatively in 2013. 14 winter drainage issues have been identified and are being addressed through both the General Fund Capital Program and the Operating Budget. Over 550 potholes were repaired between December 2010 and April 2011. Some potholes required numerous repairs. SAINT JOHN ... A LIVEABLE WINTER CITY 278 2010 -2011 Winter Management Plan Review and Update November 19, 2011 Report to Common Council, M & C 2011 - 290 Page 4 In 2011, A Preventative Maintenance Program was developed to identify roadway structures (catch basins and manholes) that require repairs prior to the next winter season to minimize plow equipment damage. 433 structures exhibited some type of failure. Utilizing existing resources, 37 permanent repairs were completed through the asphalt resurfacing program (27), the Capital Program (10) and <120 temporary repairs (asphalt collaring) were done until permanent repairs can occur. Based on 2012 preliminary budgetary planning requirements to meet a 0% net effect, it will become necessary to reduce five sidewalk plow units and two street plow units. Any additional requests to reduce the 2012 Municipal Operations Service Budget further will result in a reduction of Winter Snow/Ice Control equipment. Any equipment reduction will negatively impact the ability to achieve the current Service Objectives outlined in the Winter Management Plan for Streets and Sidewalks. Further equipment reduction or a decrease in equipment availability will result in a lower inventory of winter sidewalk service, a reduced or delayed level of response to snow events especially for Priority 3 and 4 streets, changes to reduce the Service Objective description and / or increase the timelines associated with current Service Objectives. RECOMMENDATION It is recommended that Common Council: 1. Endorse the changes to the Winter Management Plan for Streets and Sidewalks that include: a) Winter Sidewalks — addition of approximately 1690m (or 0.7 %) to the sidewalk service inventory using existing resources. b) The addition of sidewalks that fall within the established criteria of those that should be serviced while removing an equal length of sidewalks from the current service list while maintaining the same service level standard utilizing existing resource allocations. c) Winter Sidewalk priorities and the redefined boundaries of the 14 sidewalk plowing routes. d) Street Plowing route priority changes to reflect requests based on merit. SAINT JOHN ... A LIVEABLE WINTER CITY 279 2010 -2011 Winter Management Plan Review and Update November 19, 2011 Report to Common Council, M & C 2011 - 290 Page 5 Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager SAINT JOHN ... A LIVEABLE WINTER CITY ME APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Part 1: Engaging the Public Communication with the public began immediately upon policy approval. Following the 2010 Winter Management Plan Communications Plan, staff felt that they received much less calls inquiring about details of the Plan. Such communication included; Winter Management Plan information was available to the public at the Town Hall style Ward Meetings held on December 1, 2010. Vehicle flyers were developed, translated and placed on vehicles by City staff from November 9 and December 10, 2010 and by Parking Commission personnel from November 15 and December 4, 2010 (between 00:01 and 07:00) as notification to citizens that they were illegally parked. Vehicle flyers were also distributed throughout Saint John neighbourhoods between November 17 and December 20, 2011. The updated 2010 - 2011 Winter Management Plan including updated maps for all street plowing priorities and streets excluded from the Winter Street Parking Restrictions were translated and placed on the City website. 38,000 copies of the November 2010 issue of the City's InSight magazine were distributed to Saint John households and were made available on the City website. There were several local radio and local television media interviews given. Advertisements were placed in the local print media. Various public advisories and media releases occurred throughout the winter season. 11 additional media advisories were issued when necessary to inform residents of additional snow clearing / cutting, etc. Notifications that were posted in the news section of the City website also went through the notification system, Twitter and posted on the City Facebook page. Service response to 138 citizens who requested contact from a management representative with 934 more calls dealt with by Service Support representatives on a daily basis during the winter season. Calls during major storm events were not logged due to high volumes. 1 Copy of the `By -law Relating to the Public Streets in the City of Saint John and to Prevent Certain Nuisances in the Said City" was hand delivered by City of Saint OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY 281 PAGE A -] APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN John By -law Officers to a business, where violations were observed placing snow and / or ice onto City streets and sidewalks, as a courtesy warning. Part 2: Coordination of Winter Operations The Winter Operations Centre (WOC) was established to provide coordination of service activities and liaise with the public during storm events. The WOC was activated on 6 occasions; December 27, 2010, January 12, 16, 21, 2011 and February 2 and 25, 2011. In other situations (January 3 and 27 and February 5, 8, 14 and 28 and April 4, 2011), the Operations Mangers directed operations based on a comparatively low Storm Severity Index (SSI). Media advisories were issued by Saint John Communications to indicate the WOC was operational. The annual review of the WOC Standard Operating Procedure (SOP) has been completed by Managers in September 2011. Changes to the SOP include: inclusion of scheduling administrative personnel to deal with anticipated high call volumes as required, adding # Common Council and # City Manager to the communication list when advising that the WOC is activated and deactivated and changes related to new managers. The Winter Operation Centre becomes activated either partially or fully each time a Full Plowing operation commences, depending on the anticipated storm event conditions, and is closed when the weather forecast is favourable and the majority of snow clearing operations is complete. Part 3: Street Plowing The purpose of street plowing is to maintain safe passage and the usability of public streets during and after adverse weather conditions. City streets were organized into 31 winter plow routes for servicing. Operators follow the structure of priorities for all City streets as detailed within the Plan. The City of Saint John currently services approximately 752.5 centre -line kms of municipal streets. The % of kms serviced to the service level objective @ storm severity index were; % kms serviced to objective Date SSI I II December 27, 2010: 51 100 100 January 3, 2011: 29 100 100 January 12, 2011: 52 100 100 OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -2 MY, APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN January 16, 2011: 20 100 100 January 21, 2011: 67 100 96 January 27, 2011: 44 100 100 February 2, 2011: 34 100 100 February 5, 2011: 40 100 100 February 8, 2011: 67 95 92 February 14, 2011: 64 98 96 February 25, 2011: 57 100 100 February 28, 2011: 63 94 91 April 1, 2011: 22 100 100 I and II represent the 2 service objectives for each street priority listed in the Winter Management Plan. Issues occurred during the higher SSI storm events as a result of reduced equipment availability. Winter operations are hard on equipment. Equipment availability along with the SSI are critical factors to achieving service objectives. In some situations, the Objectives could not be measured accurately since another storm event started before the Objective could be achieved. In addition to the severity of conditions, the Winter Parking Ban contributed to reducing the opportunity for incidents with parked vehicles during snow clearing operations. Snow plow Operators and Supervisors expressed how well streets could be maintained when there were no parked vehicles to hamper operations. The number of insurance claims provided for 2008 to 2011 between January 1 and May 20 were 189, 271, 104 and 147 respectively (2011 being a much harsher winter than 2010 with respect to the number of snow events). The effectiveness of the winter parking ban is also shown in the total claim cost (including reserves for claims not yet resolved) for the same period of time going from $41,207.89, $96,736.79, $43,036.12 to 24,984.18 from 2008 to 2011 respectively. By decreasing the number of times a unit is required to return to complete street plowing operations (greater efficiency) significantly lowers overtime costs, reduces wear and tear on equipment, increases the ability to schedule personnel effectively and improves the quality of plowing. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -3 283 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN Saint John Transit has not made any adjustments to their major and minor bus routes such that there will be no impact on street priorities in the 2011 — 2012 winter season. A request to upgrade Tilley Lane from a Priority 4 street to a Priority 2 street was received and approved. There is a community health centre and community group offices located in the Carleton Community Centre that receive a lot of traffic from elderly residents. Part 4: Winter Sidewalks The purpose of sidewalk plowing is to maintain safe pedestrian access and usability of designated sidewalks throughout the winter season. The City's sidewalks are organized into 14 winter plow routes for servicing. Operators followed the structure of priorities for all City sidewalks as detailed within the Plan. The City of Saint John currently services approximately 240.69 kilometres or 60.8% of the City's sidewalk inventory. The % of kms serviced to the service level objective @ storm severity index was; kms serviced to objective Date SSI I II December 27, 2010: 51 98 100 January 3, 2011: 29 99 100 January 12, 2011: 52 96 99 January 16, 2011: 20 100 100 January 21, 2011: 67 95 96 January 27, 2011: 44 80 90 February 2, 2011: 34 65 85 February 5, 2011: 40 n/a n/a February 8, 2011: 67 90 90 February 14, 2011: 64 95 95 February 25, 2011: 57 90 n/a OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -4 284 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN February 28, 2011: 63 80 n/a April 1, 2011: 22 100 100 I and 11 represent the 2 service objectives for each street priority listed in the Winter Management Plan. Issues occurred during the higher SSI storm events as a result of reduced equipment availability. Winter operations are hard on equipment. Equipment availability along with the SSI are critical factors to achieving service objectives. n/a ratings for objectives indicate that another snow event occurred prior to the timeline for the service objectives expiring. During the past winter season, The Level 1 Service Objectives were met 15% of the time and the Level 2 Service Objectives were met 31% of the time. Reasons for not meeting the Service Objectives include reduced equipment availability, response timing, quantity and type (wet, heavy) of snow, additional snow being deposited on sidewalks from street plowing, contractor plowing and consecutive storm events, and the addition of almost 4 kilometres of sidewalks being serviced since the Winter Management Plan was adopted in 2009 without addition of associated resources. Many requests from the public to service additional sidewalks (of the 39.2% not serviced) were received during the 2010 -2011 season. Some sidewalks from those requests began to receive service during the season while decisions for the majority of requests were held until the season was over. The total addition (roughly 1690 m) represents roughly a 0.7% increase in servicing with current resources. Since 2009 Policy adoption, 1.6% (3,857m) of sidewalk inventory has been added for servicing utilizing existing resources. The sidewalks added during the 2010 -2011 season included: Evergreen Avenue from Loch Lomond Road to Hemlock (Approx. 200m) Both Sides of Brunswick Place from Douglas Avenue to Dead End (Approx. 220m) South (Even) Side of Taylor Avenue from Belyea Street to Somerset Street (including a path that connects Taylor to Somerset (Approx. 400 m) North (Odd) Side of Loch Lomond Road from the Airport Arterial to the Airport General Store (Approx. 600 m) South (Odd) Side of East Street from Shillington Road to Sunnybrook Terrace (Approx. 90 m) OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -5 285 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN North Side of Lake Drive South from Mount Pleasant Avenue to the Pavillion (Approx. 180 m) An Information Letter to Council, titled "Winter Sidewalk Plowing Requests" was submitted on January 13, 2011 as a response to a large number of citizen requests for additional winter sidewalk service. A news release dated January 26, 2011 was issued indicating that "City committed to sidewalk service ". Recently, the additional 70 unresolved requests for additional service were evaluated. Several resource - related options were considered at the beginning of this evaluation process. The first option was to consider the addition of some sidewalks, maintain the resource (funding) allocations and reduce the service level standard (response time). A reduction in the service level standard (response time) comes with the risk of "losing the sidewalks ", which can occur when wet, heavy snow or ice is not removed prior to a sudden and extreme drop in temperatures causing anchor ice on the sidewalks that is very difficult or impossible to remove. This option is therefore not recommended. The second option was to consider the addition of the sidewalks, maintain the service level standard and increase the resource (funding) allocations. Staff understands allocation of additional funding is not probable and therefore this option was discounted. The third option was to consider the addition of some sidewalks that fall within the criteria of those that should be serviced while removing an equal length of sidewalks from the current service list and maintain the same service level standard and resource (funding) allocations. This option is ultimately recommended and is discussed more fully in the subsequent paragraphs. Recommending sidewalks to no longer service, even with adding other sidewalks to be serviced in their place, was not an easy task. Staff re- affirmed criteria used in recommending which citizen - requested sidewalks should be added to the service list, which requests should not be implemented, and the sidewalks that should be removed from the list to account for the added inventory. The following criteria were used to recommend which sidewalks should be serviced: Higher pedestrian volumes are anticipated, triggered by presence of retail areas or Saint John Transit routes Continuity of a pedestrian system is maintained Sun exposure aids in melting of snow and ice OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -6 i• APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Efficiency of servicing by the sidewalk plowing equipment Higher vehicle volumes or speeds The following table describes the evaluation of each citizen request against these criteria, including recommendations of sidewalks to be serviced starting in the 2011 -2012 season and those requests that are recommended to be denied. Since addition and removal of serviced sidewalks form part of the Winter Management Plan policy document, Common Council is asked to consider these recommendations. Sidewalk Length of Staff Rationale for Recommendation Requested to be Requested Recommendation Serviced Sidewalk St. George Street 290 in Approve Maintains continuity as portion of from Lancaster sidewalk on Even Side of another block Street to Ludlow of St. George ends. Even Side of this (Odd Side) street to be removed from serviced list. Brunswick Place 75 in Approve Provides access to Harbourview High from Douglas School. Note this is a change from the Avenue to Dead addition of both Even and Odd sides in End (Even Side) the 2010 -2011 season. Odd Side sidewalk in poor shape and narrow and Note: Requested does not provide direct access to the by two citizens school. Prospect Street 210 in Approve Heavy truck traffic to and from West from Walnut Moosehead Breweries uses this street. to Church (Odd Side) Gault Road from 730 in Approve Gault Road contains heavy vehicle traffic 300 in north of and is on a Transit route. The sidewalk Valentine to provides continuity from Manawagonish Pipeline Road Road. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY 287 PAGE A -7 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN West (Even Side) Note: Requested by two citizens Dufferin Avenue 190 m Approve Curling rink and doctor's office on this (Odd Side) street would create higher pedestrian traffic. Davenport from 250 m Approve These sidewalks are on a Transit bus Gilbert to Boyd, all route. of Boyd and McKenna from Boyd to Gilbert (Even Side) Ready Street (Even 280 m Approve Maintains continuity from Main Street to Side) Catherwood Street. Odd Side of this street to be removed from serviced list as it ends part way along street. Skyline from 35m Approve Maintains continuity between Harmony Harmony to and Westmorland Westmorland (Odd Side) Note: Requested by two citizens Hickey Road from 90 m Approve This is a newly constructed sidewalk and Heather Way to the addition provides continuity from Park Place (Even Heather Way. Side) Glen Road from 150 m Approve Maintains continuity from other serviced OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -H . APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Morgan to section of Glen Road sidewalk. This Glenview (Even section also serves a high density Side) residential area that would generate higher pedestrian and vehicle traffic. Rothesay Road 1000 in Approve This is a newly constructed sidewalk on a from City Limit to busy arterial street. Brookville Lime Quarry (Even Side) Harding Street 200 m Approve Transit stop is on this side of street. Odd West (Even Side) Side of this street to be removed from serviced list. Driscoll Drive 60 in Approve Maintains continuity between serviced from Dunn to Sand sidewalks of Dunn and Sand Cove. Cove (Even Side) Note: This is a staff observation Rodney Street 490 in Approve Rodney Street is the only parellel street in from Market Place this area of Lower West without at least to Watson (Even one side serviced. One section is on a Side) Transit Route. Note: This is a staff observation Market Place from 150 in Approve This section of Market Place is now part Duke Street W to of Harbour Passage. Winslow (Even Side) Note: This is a OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -9 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN staff observation Winslow Street 470 m Approve Provides some service to this street from Watson to similar to other Lower West streets. The Market Place (Odd Odd side receives more sunlight. Side) Note: This is a staff observation Centennial Drive 180 m Approve A heavily used Transit bus stop is on this from sidewalk. Manawagonish to Horsler (Odd Side) Note: This is a staff observation Walkway between 10 m Approve Forms much shorter pedestrian Somerset and connection between these two streets. Rockland Note there is no recommendation to service Rockland Road sidewalk as this is a dead end street with low pedestrian and vehicle volumes. Subtotal: 4860 m Of citizen- requested sidewalks to receive service that Staff recommend approval. Canon Street (Even 90 m Deny Request was to change from Odd Side to Side) Even Side but Odd Side contains a place of worship. Note: Requested by two citizens OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -1 O 290 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Mollins Drive 720 in Deny Request was to remove this sidewalk (Even Side) from serviced list but many school children use it. Westmorland Road 200 in Deny Odd Side is a continuous sidewalk that is from Braemar to already serviced, which provides access Gerard (Even Side) to Forest Hills school area. Sunnybrook 100 in Deny A continuous serviced pedestrian system Terrace from East already exists through this subdivision. Street to Dead End This dead end section would also contain (Odd Side) low vehicle volumes. Upland Road and 590 in Deny The sidewalk on Upland is steep with an Reading Crescent abrupt drop -off on the back side of the sidewalk, which would make servicing Note: Requested this sidewalk very difficult. The by four citizens remaining sidewalks within this neighbourhood that are on a Transit route is on a short section of Reading between Upland and Roxbury, and servicing this small section would not lead to a continuous serviced sidewalk along Upland nor does a sidewalk exist along Roxbury to Westmorland Road. Lansdowne 150 in Deny Visart, Churchill and Beaverbrook Avenue from already form a continuous serviced Visart to Pugsley pedestrian system in this area. This (Even Side) section of Lansdowne Avenue would also have limited vehicle traffic. Walkway 70 in Deny Fences are on both sides of this walkway, connecting St. which provides no location for depositing Coeur to OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -1 1 291 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN Scotiaview snow with a sidewalk plowing operation. Belleview Avenue 540 m Deny Sidewalk is on a bus route but a lot of from Spar Cove to street contains no houses and would not Pokiok have a lot of vehicle traffic. Continuity to Bridge Street or Spar Cove is not possible Note: Requested at westerly end of sidewalk section. by two citizens Riverview Drive 850 in Deny Low vehicle traffic and not on a bus from Prince Street route. A lot of street contains no houses. to Dead End First Street from loom Deny Adjacent Second Street is serviced and is Cranston to Cedar on a Transit route and forms part of a Grove (Odd Side) continuous serviced pedestrian system connecting Cranston to Mount Pleasant. Durham Street 220 in Deny The Odd Side of Durham is already (Even Side) serviced. Hawthorne Avenue 420 in Deny Sidewalk not on a Transit route and Extension from would contain little vehicle traffic. A Arrow Walk to continuous serviced pedestrian system for Fisher Lakes area is on Arrow Walk Road. access (Odd Side) Note: Requested by four citizens Sherbrooke Street 300 in Deny Odd side of street is currently serviced, from Benji to which continues to Sand Cove Road. Bleury (Even Side) OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -1 2 292 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Manchester 320 m Deny Even side of street is currently serviced, Avenue from St. which continues to Carle Avenue. Coeur to Manawagonish (Odd Side) Delhi Street from 120 m Deny Adjacent City Road and Waterloo are Waterloo to City serviced, with Waterloo being on a Road (Odd Side) Transit route. Barker from 100 m Deny Opposite sides of both streets are already Somerset to serviced. Inquiring citizen has access to a Cranston and walkway on their own property to access Cranston from driveway from house. Barker to First (Odd Side) Douglas Street 140 m Deny Douglas is a dead end street with low from Clarendon to vehicle traffic and adjacent Clarendon is Dead End serviced. Walkway between 60 m Deny Braemar Drive sidewalk is not serviced. Parkhill and A continuous serviced pedestrian system Braemar is along Parkhill and Gerard. Kennedy Street 240 m Deny This is a dead end street that would contain little vehicle traffic. Note: Requested by two citizens Gooderich Street 370 m Deny Entire length of Odd Side sidewalk is (Even Side) serviced on this street. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -13 293 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Bonita Avenue 180 m Deny Surrounding streets in subdivision are on from Micheal to Transit route and are serviced creating a Cindy Lee (Even continuous serviced pedestrian system. Side) Newport Crescent 100 m Deny This is a dead end street with low vehicle from Millidge volume. A continuous serviced Avenue to Dead pedestrian system is on Millidge Avenue. End Lawrence Street 470 m Deny Surrounding streets form a continuous from Sand Cove to serviced pedestrian system and are on a Havelock Transit route. Demille Street 90 m Deny This is a short dead end street with a continuous serviced pedestrian system on Fundy Drive. Wyatt Crescent 680 m Deny This is a short looped street with a continuous serviced pedestrian system on Heather Way. Charlotte Street 820 m Deny Odd Side of this street is already West (Even Side) serviced. Second Street 100 m Deny Odd Side of this street is already (Even Side) serviced, which contains a Transit stop. Balmoral Crescent 770 m Deny A continuous serviced pedestrian system on a Transit route is on perimeter of this neighbourhood. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -14 294 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Vista Ridge 380 m Deny This street is a small loop with little Crescent vehicle volume. This sidewalk would not connect to a continuous serviced Note: Requested pedestrian system. by two citizens Dresden Avenue 520 m Deny A continuous serviced pedestrian system is already on the surrounding Golden Grove and Parkhill. Pugsley Avenue 700 m Deny A continuous serviced pedestrian system is already on the surrounding Note: Requested Beaverbrook, Somerset, Gorman and by two citizens Wellesley. Byron Street 270 m Deny Adjacent Gerard is serviced, which makes same connection as Byron to Parkhill and Westmorland. Technology Drive 460 m Deny This street is on a Transit route but bus stop is at the end of this street. This is a dead end street. A continuous serviced pedestrian system is already on the surrounding Ropewalk, Somerset and Millidge. Falcon Crescent 320 m Deny This street is a low vehicle volume loop. A continuous serviced pedestrian system is already on the surrounding Eagle and Shillington. Eastwood Drive 220 m Deny This street is a low vehicle volume dead end street. A continuous serviced pedestrian system is already on the OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -15 295 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -16 296 surrounding Eagle and Shillington. Parkhill Drive 210 m Deny A continuous serviced pedestrian system from Wildwood to is already on the surrounding streets. Gerard Guilford Street 550 m Deny The Odd Side of this street is already (Even Side) being serviced. Sea Street 860 m Deny This is a low vehicle volume dead end street. A continuous serviced pedestrian system is already on the surrounding streets. Cranston Avenue 740 m Deny The Even Side of this street, which (Odd Side) contains a school, is already serviced. Clifton Street West 200 m Deny A continuous serviced pedestrian system on a Transit route is already on the surrounding streets. Tartan Street 160 m Deny This is a low vehicle volume looped street. A continuous serviced pedestrian system is already on Millidge Avenue. Manawagonish 190 m Deny The Even Side of this street, which Road from continues further along the street, is Manchester already serviced. Avenue to 40 m to the west (Odd Side) OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -16 296 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Heather Way 1050 m Deny The Odd Side of this street, which (Even Side) Serviced List provides access to more connecting Taylor Avenue 370 m residential streets, is already serviced. Subtotal: 15740 m Of citizen - requested sidewalks to receive service that Staff Belyea (Even Side) recommend denial. In order to service the 4860 m of staff - recommended sidewalks from the citizen requests while maintaining the current total inventory of serviced sidewalks, the following sidewalks are recommended to no longer be serviced: Sidewalk to be Length of Rationale for Recommendation Removed from Sidewalk Serviced List Taylor Avenue 370 m Odd Side of this street was added to Serviced List. from MacLaren to Belyea (Even Side) St. George Street 290 m Odd Side of this street being added to Serviced List. from Lancaster Street to Ludlow (Even Side) Ready Street (Odd 280 m Even Side of this street being added to Serviced List. Side) Harding Street 200 m Even Side of this street being added to Serviced List. West (Odd Side) Harding Street 130 m This is a short street. Odd Side of street to continue to be OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -1 7 297 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN (Even Side) serviced. Even Side has fewer houses fronting the street. St. Andrews Street 125 in This is a short street. Odd Side of street to continue to be (Even Side) serviced. Even Side has fewer houses fronting the street. Horsfield Street 130 in This is a short street. Odd Side of street to continue to be (Even Side) serviced. Even Side receives less sun and there is one portion of this side where snow is difficult to push to side of sidewalk. Brinley Street 100 in This is a short street. Odd Side of street to continue to be (Even Side) serviced, which contains a place of worship. McAllister Drive 300 in Few developed properties front this section of sidewalk. A new from set of traffic signals at McAllister/ Mountainview provides a Mountainview to street- crossing opportunity for pedestrians. Sidewalk on other Loch Lomond side of street will continue to be serviced. (Even Side) McAllister Drive 1080 in Few developed properties front this section of sidewalk. A new from set of traffic signals at McAllister/ Mountainview provides a Mountainview to street- crossing opportunity for pedestrians. Sidewalk on other Westmorland (Odd side of street will continue to be serviced. Side) Visart Street from 80 in Sidewalk on other side of street will continue to be serviced. Churchill to Harrington (Even Side) Churchill 700 in Sidewalk on other side of street will continue to be serviced Boulevard from and forms connection with Visart sidewalk. Several Visart to Somerset intersections along Churchill provide crossing opportunities for (Even Side) a pedestrian to access the serviced side. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -1 8 W APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN University Avenue 540 m No sidewalks are on Sandy Point to create a continuous from Arlington to serviced pedestrian system and no residential properties exist Sandy Point Road beyond Arlington. (Odd Side) Simms Street 130 m Sidewalk on other side of street will continue to be serviced, (Even Side) which provides access to Saint John Energy building. Havelock Street 70 m Sidewalk on other side of street will continue to be serviced, from Fundy Drive which provides access to a school. to Windsor (Even Side) St. James Street 260 m Sidewalk on other side of street will continue to be serviced, from Watson to which forms a continuous serviced pedestrian system on Victoria (Odd adjacent section of St. James Street. Side) Ludlow Street 65 m Sidewalk on other side of street will continue to be serviced, from St. James to which forms a continuous serviced pedestrian system on Queen (Even Side) adjacent section of Ludlow. Prince Street from 490 m Sidewalk on other side of street will continue to be serviced. Lancaster Avenue Sidewalks on both sides of the adjacent section of Prince from to Champlain Champlain to Watson will continue to be serviced as one side Street (Odd Side) provides access to a pedestrian bridge over Highway 1 and the other side provides access to a daycare. Total: 5340 m Of sidewalks that Staff recommends no longer servicing to permit the servicing of other recommended sidewalks. The slightly larger number of recommended sidewalks to discontinue service (5340 m) compared to the number of recommended sidewalks to begin servicing (4860 m) accounts for a portion of the 1690 m added during the 2010 -2011 season. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY 299 PAGE A -19 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN Re- evaluation of the criteria used to prioritize sidewalks has also occurred. Currently, the street and adjacent sidewalk have the same priority in the Winter Management Plan. Realized through the first two seasons of operating within the Plan, was that pedestrian and motorist activity is often different on a given street. For example, a residential street may have lower vehicle volumes and therefore a lower priority for snow clearing but the sidewalk may be more heavily used if the residential street is close to a school or retail area.. Below are the recommended priorities for Winter Sidewalk servicing. They are based on the rationale that sidewalks that have a higher volume of pedestrians or higher concentration of school children should be a higher priority than other sidewalks. Adjacent land uses that generate pedestrians, such as retail areas, major Transit bus stops or schools generally provide an indication of higher pedestrian use. 1. Major retail areas and major Saint John Transit bus stops 2. Immediate school areas 3. Remaining arterial streets 4. Remaining local or subdivision streets Staff has redefined the priority of each serviced sidewalk using these criteria. Staff also redefined the boundaries of the 14 sidewalk plowing routes provided the recommended added and removed sidewalks and experience obtained over the first two winter seasons of this new Winter Management Plan. Part 5: Snow and Ice Removal A comprehensive review and update of the City of Saint John Contingency Plan for an Overnight Parking Ban in the South Central Peninsula was completed on November 23, 2009. This Contingency Plan is an additional resource to the Winter Management Plan. Snow removal operations are necessary to improve sight lines at intersections and allow for enhanced winter traffic and pedestrian passage on more urban narrow streets in the South Central Peninsula, Lower West side and Old North End. Each subsequent snowfall will lead to narrowing of streets due to the volume of snow accumulating near the curb from street plowing operations. The snow is `pushed back' as far as it can go after each OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -20 300 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN storm ends to make room for the next snow event. Snow removal operations information is presented as follows; Year Total Snowfall # of loads Cost / load 2009-2010 151.9 cros 3695 $55.49 2010-2011 232.3 cros 4845 $75.50 Three major issues prevented greater efficiencies. The type of snow in some situations can be very wet and heavy, on the February 28, 2011 snow event, making it more difficult for snow blowers to remove. This type of snow plugs up blower chutes resulting in manual labour and time to remove. In this situation, snow removal operations take longer to complete requiring additional resources increasing the cost / load. Blower equipment availability was a problem due to mechanical issues, some of which were related to the wet, heavy snow. When the blower equipment is unavailable, much slower loading equipment such as loaders are utilized. With using loaders, more operator labour is required and productivity is cut by nearly 50 %. The location of the Disposal Facility (Snow Dump) is far from ideal. A round trip from the South Central Peninsula to the current location on Bayside Drive is approximately 12kms with an ideal round trip time of 30 minutes for travel and dumping. This time increases significantly for West Side operations. Part 6: Salt Management During the 20102011 winter season, approximately 14,909 metric tonnes of salt and 4,500 metric tonnes of abrasive sand for the salt /sand mixture were utilized with an inventory of approximately 500 metric tonnes of salt and 2,500 metric tonnes of abrasive sand available for the 2010 -2011 winter season. The total storage capacity for salt is 14,000 tonnes and salt /sand mix is 7,500 tonnes. Salt used Inventory Salt Cost Sand used Inventory 2009 -2010 12,506 4,000 $602,409.07 2,000 5,000 2010 -2011 14,909 500 $791,142.83 4,500 2,500 Late in the 2010 -2011 winter season, regional and national salt shortages occurred reminiscent of the shortages experienced in 2008 and 2009 that reduced the capacity for municipalities to provide adequate coverage to the roadway network increasing the risk to motorists and pedestrians. Much more salt could have been used if the supplier could have OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -21 301 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN delivered more. A strategy was developed to maximize the use of available salt inventory by applying more salt /sand mixture in the rural areas of Saint John that did not generally require intensive street sweeping or storm sewer catch basin cleaning services in the spring. In the 2009 — 2010 winter season, Operations personnel completed an evaluation of the anti -icing (brine solution) application equipment and determined that it did not produce a satisfactory result. Inconsistent supplier brine quality can clog distribution nozzles. Due to this issue and the lack of funding provided in the 2010 General Fund Operating Budget for the Roadway Maintenance Service, brine application could not be initiated in the 2010- 2011 winter season. The potential for incorporating an anti -icing inhibitor that is eco- friendly, directly onto the salt at the time it is being offloaded into storage facilities, which will increase performance while using less salt is being investigated for the 2011 -2012 winter season. A cost / benefit analysis will be completed and a pilot project initiated based on a positive result. Part 7: Maintaining Street Right of Way The purpose of this section is to ensure availability of the right -of -way for safe and efficient movement of pedestrians and vehicles. Policies and By -law provisions for traffic, on- street parking and street or sidewalk obstructions are designed to enhance the effectiveness of the service delivery and to help control service costs. Various Reports to Common Council were submitted and policy changes were adopted throughout the winter season to address concerns. A summary of submitted Reports to Common Council are as follows; M &C Number Date Title City Solicitor 10/12/10 Overnight Winter Parking Restriction Amendment to the Traffic By -Law — Parking ban from November 15 to April 15 changed to between December 1 to March 31 each year. Info. of Council 01/13/11 Winter Sidewalk Plowing Requests 2011 -08 01/17/11 Overnight Winter Parking Restriction — Lower West Douglas Avenue and Spring Street areas OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -22 302 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN City Solicitor 01/21/11 Overnight Winter Parking Restriction Amendment to the Traffic By -Law — Parking restriction changes to Winslow & Third Streets, Woodlawn Avenue and Victoria Lane. 2011 -34 02/23/11 Overnight Winter Street Parking Restrictions on Lancaster Street City Solicitor 04/06/11 Overnight Winter Parking Restriction Amendment to the Traffic By -Law — Parking restriction changes to Lancaster Street and Sutton Street 2011 -135 05/31/11 Champlain Street West Overnight Winter Parking City Solicitor 06/08/11 Overnight Winter Parking Restriction Amendment to the Traffic By -Law — Parking restriction changes to Champlain Street In November 2010, the City Solicitor has determined that if the City wishes to provide flexibility in setting the end date for the general overnight parking ban due to unseasonably good weather, also being reminded that the Winter Parking Ban duration was reduced by a month for the 2010 -2011 winter season, that the City simply not enforce the Traffic By- law when there is no snow on the ground. The City may not delegate its power to regulate parking to one of its officials. Copies of the `By -law Relating to the Public Streets in the City of Saint John and to Prevent Certain Nuisances in the Said City" were hand delivered by City of Saint John By- law Officers to residences and private snow ploughing operators, where violations were observed placing snow and / or ice onto City streets and sidewalks, as a courtesy warning. Generally, citizens and business owners are compliant after receiving the warning. There are ongoing situations on a section of Princess Street and Canterbury Street near the local high schools based on repeated request for assistance in removing snow placed on the sidewalk and road impeding access to pedestrians and school buses. These areas will be monitored carefully and appropriate action taken during the next winter season. The Saint John Parking Commission is adding a new on -line parking space matching service in 2011 that assists in connecting property owners with off street parking needs to those with off street parking availability. This new initiative can be accessed at www. shareyourride. ca. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -23 303 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Part 8: Equipment Resources and Facilities The current location of the Snow Collection and Disposal Facility on Bayside Drive is not ideal as it is located within an environmentally sensitive wetland. However, there are currently no other opportunities to operate such a facility in Saint John. City personnel will continue to address and mitigate environmental concerns regarding leachate quality, through environmental controls such as silt fencing, hay bales and land grading, and refuse on the ground once the snow melts. A Phase 1 Environment Site Assessment must be completed at an estimated cost of $5,409 + HST in 2012. The City also works cooperatively with a local contractor to dispose of snow in a West Side location. In October 2010, Common Council authorized staff to engage an engineering consultant (Stantec) to carry out a preliminary investigation and cost estimate for the development of a snow collection and disposal facility within the former Lantic Sugar Refinery site. A final report and preliminary design was submitted. The site development was estimated at $139,600 not including HST with annual site operations estimated to cost $65,000 with a three year average annual snow disposal tandem rental cost estimate of $194,897. Based on a projected decrease in tandem rentals of approximately 50% and associated costs ($97,448.56) due to this closer location for snow removal and disposal, the payback period for such an investment is estimated at 1.4 years. Due to competing interests in this parcel of land, the former Lantic Sugar Refinery is not being considered for this the purpose of a snow collection and disposal facility. Therefore, it will be necessary to ensure the appropriate environmental monitoring and enhancements are made to the existing facility located on Bayside Drive. At the beginning of each winter season, an equipment inspection is completed to ensure equipment and operator readiness. The majority of equipment was prepared to operate despite some pieces of equipment requiring major repair. In one such case, one piece of equipment was not available for the duration of the winter season. Two snow plow routes were contracted. Equipment availability prior to and during a storm event has no margin for error since there is no equipment redundancy. Municipal Operations is working very closely with the Materials & Fleet Management Department to ensure a reliable fleet. Some level of equipment redundancy would increase the capability for continuous operations. During numerous storm events this past winter season, the level of response was limited for a period of time due to a number of pieces of equipment requiring repairs simultaneously. Mechanic's shifts were adjusted to better deal with equipment repairs throughout the winter season in an effort to reduce equipment down time with some success. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -24 304 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN Post winter season inspections have been completed for all snow clearing and removal equipment and repairs are being scheduled in such a manner that this equipment is fully operational prior to November 2011. By completing these repairs in a coordinated manner, it reduces the opportunity for the frequency and severity of equipment failure making emergency repairs during storm events more manageable. Equipment storage outside of the winter season presents a large opportunity to maintain the equipment integrity and readiness for the next winter season. In 2012, an Equipment Storage Plan is being developed to better manage the lesser utilized equipment such as snow blowers where fuel lines, hydraulic lines, bearings and seals must be replaced each year. A business case analysis will produce temporary versus permanent options. Based on available resources, 5 routes were identified without an available resource assigned to it. 2 snow plow routes; Plow Route 30: South Bay and Plow Route 31: Morna were successfully contracted. Therefore, 2 loaders were leased to plow 2 routes and existing resources were utilized to service the 1 remaining route. Part 9: Winter Drainage Prior to November 2010, a number of major drainage points were identified by using paint on the middle of the road with an arrow pointing towards a catch basin and / or a mark on the curb located above the catch basin. A record of weekly drainage inspections was developed and 506/658 (77 %) of inspections of the storm system catch basins were open during these inspections. 152/658 (23 %) of catch basins were cleared of snow and / or debris immediately and were kept open on an ongoing basis. There were approximately 14 winter drainage issues identified in the 2010 - 2011 winter season that lead to ice accumulation on roadways. These issues are in various stages of resolve, from investigation (Riverview Drive), survey (King William Roadway), plan, design (Ragged Point Road, Garnett Road, Bell Manor Road, Churchland Road, Lorneville Road, Acorn Drive, Everleigh Court, Woodward Avenue, Highfield Avenue) and completion of work (McGill Road, Loch Lomond Road, Hickey Road). Some work can be done relatively easily while other larger projects are included in the Municipal Operations & Engineering General Fund Capital Program (sections of Kingsville Road, Saint Clair Avenue, Reed Street, Alward Street, Black Street and Woodward Avenue). OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -25 305 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAIAIT JOHN Part 10: Winter Asphalt Maintenance The purpose of Winter Asphalt Maintenance is to provide emergency repair of street defects and potholes for roadway safety and winter driveability. From December 2010 to April 2011, over 550 potholes have been repaired using approximately 140.9 metric tonnes of Tech -Mix at a cost of $22,290.38 (material only) leaving an inventory of 0 metric tonnes. Saint John Water has taken on the responsibility of performing temporary repairs to utility service cuts and is reflected by the lower tonnage and cost of Tech Mix used. The 2010 -2011 winter season presented many challenges regarding pothole repairs. Streets were snow covered or inundated with water for the majority of the winter season hampering efforts. More focus was spent on snow removal than the previous winter season leading to a reduced capacity for pothole repairs. Tech -Mix Cost Potholes 2009 -2010 263.3 tonnes $40,810.81 700 2010 -2011 140.9 tonnes $22,290.38 550 There were occasions where City personnel were required to repair the same pothole numerous times, especially at the corner of Union and Smythe Streets. Tech -Mix (cold mix) is placed into the pothole and hand compacted. Vehicle tires, especially heavy commercial trucks and trailers, often have some of the Tech -Mix stick to their tires when traveling over the pothole, especially on hard turns like Union Street that effectively removes the material over a period of time and ongoing repairs are required. Once asphalt production facilities open in the spring, these street defects and potholes are permanently repaired using hot mix asphalt. 43 tonnes of hot asphalt material ($6,317) was required to apply a more permanent repair the Union and Smythe Streets damage. In the summer of 2011, A Preventative Maintenance Program was developed to identify roadway structures (catch basins and manholes) that require repairs prior to the next winter season to minimize plow equipment damage. 433 structures exhibited some type of failure. Utilizing existing resources, 37 permanent repairs were completed through the asphalt resurfacing program (27), the Capital Program (10) and <120 temporary repairs (asphalt collaring) were done until permanent repairs can occur. Part 11: Responsibilities and Reporting Reporting mechanisms have been developed to address the deliverables of the Winter Management Plan that include adjustments to shift reports, Standard Operating OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -26 306 APPENDIX "A" 201 0 -201 1 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SjUNT JOHN Procedures, route completion tracking forms for street and sidewalk plowing, and snow removal activities. There is opportunity for review of these existing documents and the ability to make continuous improvements to them. Several other Standard Operating Procedures must be developed to continuously improve the level of service provided to the public, especially with respect to By -law enforcement activities. Continuing into the 2012 — 2012 winter season, further reporting mechanisms must be developed to better reflect the Measures associated with each Part of the Winter Management Plan such that meaningful and accurate benchmarks can be established and measured against on an ongoing basis. Part 12: Training and Plan Administration An information and training session was held with all Municipal Operations Managers and Foremen in early November 2010 to discuss the details of the Winter Management Plan and to plan for the upcoming winter season. Personnel were exposed to new equipment pre and post trip inspections to better identify and report necessary minor repairs before they became larger ones resulting in longer periods of equipment downtime. No junior personnel received the formal winter course, front end loader and tandem operation training in 2010. A number of junior personnel did receive informal peer training by spending time in equipment with experienced equipment operators. Formal training will be conducted in November 2011 to expand operational capability for street plowing operations. A Post winter season debriefing session was held in June 2011 to discuss the benefits and opportunities for improvement for each Part of the Winter Management Plan. Many opportunities such as some minor adjustments to some of the longer routes were suggested in an effort to make the street plowing operations more manageable. The Sidewalk maintenance routes were examined and adjusted to reflect the severe volume from the public requesting additional service. Some routes were adjusted to reflect the priority for additional service while less priority sidewalks were removed from the Plan. Routes were then analyzed and adjusted to meet the new service priority structure. The street plowing and Winter Street Parking Restriction route maps have been updated on the City website and individual route are being updated into the new ESRY system to reflect route changes and to include new streets and sidewalks that were added to the City's transportation network inventory. OCTOBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -27 307 APPENDIX "B" COMMUNICATIONS PLAN — WINTER MANAGEMENT PLAN 2011 SAT ! 101 I N Event Date: Parking Ban — December 1, 2011 to March 31, 2012 Prepared for: Municipal Operations Background: The Winter Management Plan for Streets and Sidewalks seeks to keep the community functional through the months of winter; to coordinate preparations, organize resources and guide operational protocols for servicing the network of public streets and sidewalks under widely varying conditions. Its activities are vital to quality of life, commerce, and, most importantly, safety of the public. It is necessary for vehicles to remain off the streets during the winter parking ban period to allow for more efficient and effective snow clearing and removal operations, especially during more difficult winter seasons with higher severity storm events. The Plan contains seven guiding principles: 1. Public safety first ... public safety is always foremost 2. Manage the Plan ... plan winter operations; manage to the Plan 3. Evaluate ... understand conditions when deploying resources 4. Entire storm ... manage winter conditions over days and weeks 5. Consistency ... strive to deliver expected service levels 6. Resources ... resource levels are set through budget allocations 7. Citizens ... property owners and others have obligations Audiences: ► 68,000 citizens and other pedestrians, commuters and motorists ► Public transit system and its users ► Emergency services — ambulance, fire, police ► Public institutions — schools, hospitals, university, colleges ► Neighbourhoods, community centres and arenas, transportation companies, utility agencies, commercial enterprises and affiliate jurisdictions (NBDOT) ► Business groups ► Employees ► Politicians (City Council, MI-As) SEPTEMBER 2011 SAINT,JOHN ... A LIVEABLE WINTER CITY 1: PAGE B -1 APPENDIX "B" COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2011 SAT ! 10I I N SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY 309 PAGE B -2 ► Snow Removal contractors ► Visitors to the City ► Media Key ► Restricting overnight parking makes it safer to remove snow, while Messages: minimizing risk of damage to parked vehicles. ► City -wide parking restriction makes the roads safer by allowing roads to be cleared to the highest standard and makes the snow clearing and removal process much more efficient, appropriately using taxpayer dollars and eliminating the need for return ploughing operations and overtime. Scheduled parking bans (i.e., limiting the ban to a certain night of the week on a particular street) would be cost prohibitive due to signage requirements, scheduling and /or radio and television advertising. This could create conflict if another storm event occurs during a scheduled parking ban. ► In Saint John, complete push back and further snow removal can take place over a number of days after a storm ends depending on the severity of the storm event. In some cases, snow clearing and removal operations from one storm may not be completed when another storm event occurs. ► Winter Street Parking Restrictions are common in the majority of Municipalities across North America and vary in detail according to the needs of their community. Initiatives: ► See below. SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY 309 PAGE B -2 APPENDIX "B" COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2011 SAT ! 101 I N SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -3 310 Item Date Who Cost Activities leading up to parking ban Report to Mayor and November Deputy Staff time Council 2011 Commissioner, Municipal Operations Signage installation Fall 2011 City crews Time, ► Notices to photocopying residents in alternate street parking areas ► Signs to be mounted at main entrances to the City ► Signs also to be mounted on streets affected by alternate side parking rules Media launch of winter November Communications Staff time, parking rules 2011 Officer equipment ► News release as well as backgrounder for media on parking bans Saint John Energy Bills November Communications Approx. $500 2011 Officer SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -3 310 APPENDIX "B" COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2011 5AI I1 ! N}i I SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -4 311 Story in Insight about November Communications Time winter parking and the 2011 Officer Winter Management Plan "Courtesy" parking tickets November Design and Photocopying, 2011 production: staff time Communications Officer Distribution: City Crews Winter Management Plan November Communications Time feature on homepage of 2011 Officer saintjohn.ca Information notices (flyer November Design and Photocopying, similar to the ones sent 2011 production: staff time around last year with Communications updated information for Officer the current version of the Distribution: plan) for areas affected by City Crews alternate side parking (Schedule R) Notices on SJ Transit November Communications Staff time boards on buses — 11x17 2011 Officer poster will go up on boards starting on Nov. 20 for three weeks. Rogers TV Channel 5 (TV November Communications $135 per week guide) ads /December Officer Three weeks in 2011 November and December, with possibility of adding more if required in January /February 2012 SEPTEMBER 2011 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -4 311 REPORT TO COMMON COUNCIL November 16, 2011 M &C 2011 - 289 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: WINTER STREET PARKING RESTRICTIONS PURPOSE The City of Saint john The purpose of this report is to update Council of regarding the Winter Street Parking Restrictions, the Contingency Plan for an Overnight Parking Ban in the South Central Peninsula and as an update to a Council motion to investigate more flexible overnight on- street parking in the Uptown area. BACKGROUND At its October 24, 2011 meeting, Common Council resolved by way of submission by Councillor Norton "that Council refer to the City Manager, for review and provision of a brief report from the appropriate staff person, as to what, if any, amendments are possible so as to allow for greater or more flexible overnight on- street parking in the Uptown area ". This report updates Council with the results of staff's review. M &C 2011 -08 outlined an Amendment that prohibited overnight parking on most City streets from November 15 to April 15 and that Council considered and adopted a further Amendment that shortened the dates when the overnight parking restriction would apply from December I to March 31. This change assists in achieving snow clearing service objectives adopted by Council within an updated Winter Management Plan for Streets and Sidewalks. The change also followed a period of public consultation, including 5 meetings by staff in the 4 City wards. In response to a previous Council request, staff submitted M &C 2010 -25 that outlined the criteria used to evaluate requests to consider exemptions to this overnight parking restriction. In addition to engineering judgment, the City's Traffic Engineer completes a site visit to identify if off - street parking is available at the property in question or land is available to convert to off - street parking, if near -by business or institutional properties have excess parking available to share, if near -by street blocks are already exempt for the SAINT JOHN ... A LIVEABLE WINTER CITY 312 Winter Streets Parking Restrictions November 16`", 2011 Report to Common Council, M & C 2011- 289 Page 2 Restriction, and if near -by residential properties have a similar capacity issue suggesting a systemic problem. Space for one vehicle per residential unit at a property (i.e. three spaces for a 3 -unit building) is generally considered sufficient parking demand. ANALYSIS There is a significant amount of background to Winter Street Parking Restrictions since 2009. The increased level of requests, to staff, from citizens and Council for second evaluations and an increased inventory of exempted streets and sidewalks is leading to increased inefficiencies in Municipal Operation's ability to provide quality and cost effective service. Since October 2009, the Traffic Engineer has completed 25 second evaluation requests. These requests involve Site visits (usually overnight), discussions and a polling, in one case, with affected residents, an evaluation process including establishing off and on street parking demand and supply, and report writing and presenting are involved. 11 additional streets were exempted and 3 removed in Amendments to the Traffic By -law. In some situations (Champlain Street and Lancaster Street), public input to staff resulted in the `shifting' of streets for exemptions based on a better solution for that neighbourhood. Staff continues to receive requests from citizens and Councillors to complete second evaluations for streets or neighbourhoods that have already had a second evaluation completed (Douglas Avenue & Lancaster Street). This practice severely undermines the integrity of the Winter Management Plan for Streets and Sidewalks adopted as policy by Common Council. Each added evaluation diverts limited resources from focusing on ensuring winter maintenance operations are as efficient as possible. Minimizing the number of streets exempted from the Winter Street Parking Restrictions is important to achieve quality and cost effective service to the community through execution of the deliverables outlined within the Winter Management Plan for Streets and Sidewalks. Systemic changes to on- street parking in the South Central Peninsula occurred after a comprehensive study was completed in 2003 and an update completed in 2009 which included community consultation. 77% of street blocks are currently exempt from the Winter Street Parking Restrictions mostly in residential areas. Persons utilizing the Uptown business and entertainments areas have many parking options available at nearby parking garages and Saint John Parking Commission lots. There are many transportation options (Saint John Transit, taxis, designated driver, etc.) that people can use to be able to enjoy these areas rather than parking on Uptown streets during the Winter Street Parking Restrictions period. Leadership on managing Winter Street Parking Restrictions This winter season, the Halifax Regional Municipality is piloting a new approach to their Winter Parking Ban in the South Central portion of their downtown area. This approach SAINTJOHN ... A LIVEABLE WINTER CITY 313 Winter Streets Parking Restrictions November 16`", 2011 Report to Common Council, M & C 2011 - 289 Page 3 mirrors the City of Saint John Contingency Plan for An Overnight Parking Ban in the South Central Peninsula. While many communities take an unwavering position by not allowing any parking on their city streets in the winter, Saint John is a leader when it comes to managing winter on- street parking and citizen expectations through a direct consultation process and a policy that has been approved by Council. Saint John has a successful model that is being adopted or used as context by other communities such as Halifax to provide their own balance between meeting the service requirements and citizen expectations. It has been determined that the entire length of Waring Street is too narrow to permit any on- street parking even on alternate sides and is recommended to be removed from Schedule `H' and `R' of the Traffic By -law. It has been discovered that the street running between Lancaster Street and City Line is actually call Suffolk Street and not Sutton Street; the street was broken when Digby Ferry Road was constructed but the two broken sections kept the same name. Therefore, changes to Schedule `H' and `R' of the Traffic By -law will be required to reflect this. RECOMMENDATIONS It is recommended that Common Council: 1. Consider the integrity of the City of Saint John Contingency Plan For An Overnight Parking Ban and not allow more flexible overnight on- street parking in the Uptown area. 2. Consider the integrity of the Winter Management Plan for Streets and Sidewalks and to minimize second evaluation requests and the subsequent endorsement of additional exempted streets to Schedule `R' of the Traffic By -law. 3. Amend the Traffic By -law as follows and request the City Solicitor place it in the proper form and translate: a) Delete Waring Street with Limits Entire from Schedule R (too narrow to permit any on- street parking, even alternate sides) b) Delete Waring Street with Limits Cunard Street to Dead End from Schedule H (too narrow to permit any on- street parking, even alternate sides) c) Delete Lancaster Street with Limits Sutton Street to Clarence Street from Schedule R d) Delete Lancaster Street with Limits Sutton Street to Clarence Street from Schedule H SAINT JOHN ... A LIVEABLE WINTER CITY 314 Winter Streets Parking Restrictions November 16`", 2011 Report to Common Council, M & C 2011 - 289 Page 4 e) Add Lancaster Street with Limits Suffolk Street to Clarence Street to Schedule R f) Add Lancaster Street with Limits Suffolk Street to Clarence Street to Schedule H Respectfully submitted J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager SAINT JOHN ... A LIVEABLE WINTER CITY 315 REPORT TO COMMON COUNCIL M &C2011 -302 November 16, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: 71n The City of Saint john SUBJECT: Rothesay Avenue Sanitary Lift Station — Replacement of Sluice Gate, Chamber and Forcemain PURPOSE The purpose of this report is to seek Council's approval to add a project to the 2011 Water & Sewerage Fund Capital Program for the replacement of a sluice gate and associated chamber on the inflow line to the Rothesay Avenue Sanitary Lift Station as well as the replacement of a section of twin forcemains from the lift station. BACKGROUND The Rothesay Avenue Sanitary Lift Station is a critical infrastructure component within the City's wastewater pumping and collection scheme. Wastewater is conveyed to this lift station from Glen Falls, Forest Hills, McAllister Drive, Westmorland Road and Rothesay Avenue areas. The sanitary sewer that provides gravity flow to this lift station is a 750 mm diameter pipe and includes an existing sluice gate housed in a separate chamber to control flow to the lift station wet well. Twin 300 mm diameter forcemains convey the sanitary flow on the discharge side of the lift station which transitions to a single forcemain and then back to twin forcemains before discharging at the Thorne Avenue Wastewater Treatment Plant. ANALYSIS Dillon Consulting Limited was engaged by the City to carryout design and provide construction inspection and management services for the mechanical and electrical upgrades to the Rothesay Avenue Sanitary Lift Station. During the course of construction, it became apparent that the existing external sluice gate on the 750mm diameter sewer line feeding the lift station does not work properly and, therefore, the wet well cannot be isolated. This prohibits the completion of the current project (most importantly, the installation of the new third pump - a key component of this project). The Contractor has attempted to isolate the wet well using other methods but was not able to stop the sewage flow. There is also an operational concern with the malfunctioning sluice gate if emergency work was required in the Rothesay Avenue Sanitary Lift Station as there would be no way to immediately stop flow from entering the wet well. 316 M &C2011 -302 November 16, 2011 Page 2 An additional concern with the Rothesay Avenue Sanitary Lift Station is that there is a leak where the twin 300mm diameter forcemains leave the station. The pipes are visibly corroded and staff cannot be certain as to how long it will be before they actually fail. A 15m section of the twin forcemains should be replaced to match into the section of forcemain that was recently renewed in conjunction with the One Mile Interchange project. FINANCIAL IMPLICATIONS It is anticipated that design and construction costs for the replacement and repairs will be approximately $400,000, including the City's eligible HST rebate. Staff recommends adding a project to the 2011 General Fund Capital Program so this critical work can proceed now. RECOMMENDATION It is recommended given the urgency of this requirement that: 1. The 2011 Water and Sewerage Fund Capital Program budget be increased by $400,000 to include the Rothesay Avenue Sanitary Lift Station — Replacement of Sluice Gate, Chamber and Forcemain project. 2. Notwithstanding the City's Procurement Policy for engagement of Professional Services, Common Council authorize that the existing Engineering Services Agreement 2009 - 0836-T with Dillon Consulting Limited for engineering design and construction management for the Rothesay Avenue Sanitary Lift Station be increased by an amount of not greater than $50,000.00 to provide engineering services for the replacement of sluice gate, chamber and forcemain at the Rothesay Avenue Sanitary Lift Station. 3. Notwithstanding the City's Tendering Policy For Construction Contracts, Common Council authorize staff to request quotations from three private construction companies who have been engaged in the type of work specified in order to expedite the completion of the Rothesay Avenue Sanitary Lift Station - Replacement of Sluice Gate, Chamber and Forcemain project with the understanding that staff will report back to Council with a recommendation for a contract award. Respectfully submitted, J. M. Paul Groody, P. Eng. J. Patrick Woods, C.G.A. Commissioner City Manager Municipal Operations & Engineering 317 REPORT TO COMMON COUNCIL M & C 2011 - 295 November 16`', 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, SUBJECT: SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 INTRODUCTION The City of Saint John Achieving the assurance of safe, clean drinking water will be an historic accomplishment for the people of Saint John. Safe clean drinking water, consistently and reliably delivered to the people and economy of our community, involves much more than a large outlay of dollars and a very large infrastructure construction program. It must also mean having a thorough understanding of: People are utterly dependent on water [a] the vital nature of "public water" to basic for their lives ..., for their livelihoods, human needs; [b] increasingly stringent their food, and, increasingly, their regulatory standards; [c] the matter of paying industry. Humans can live for a month for the service; [d] the huge monetary value of without food, but will die in less than a utility infrastructure assets; [e] the economics week without water. Humans consume of water and its significance to the wellbeing of water, discard it, poison it, waste it, and society, [f] the importance of the water service restlessly change the hydrological cycles, to the region's industry, and [g] requirements indifferent to the consequences. for the effective governance and management ... Water, Marq de Villiers, Stoddart Publishing of the business and operations of a public Co. Limited, Toronto, 1999, p15 water utility. The decisions before Council and the community on this most essential of services will be of great consequence. PURPOSE OF REPORT This progress report will touch on four topics: • Value of Public Water System Assets (Utility Inventory 2010) • Engagement of Expert Advisor (Professional Engineering Services) • Environmental Impact Assessment (EIA) - Drinking Water Treatment Facility • Discussion on Program Delivery Alternatives �c`Jphn wdi 318 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 2 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN VALUE OF PUBLIC WATER SYSTEM ASSETS Quality of life in a community and the vitality of its economy depend very much on reliable, well maintained and efficient infrastructure systems through which essential municipal services are provided. Unfortunately, these tangible capital assets are too often taken for granted and, in some jurisdictions, do not receive the attention and investment required for long-term sustainability. When this happens, systems breakdown, services are compromised and costs rise steeply. In 2007, the Federation of Canadian Municipalities (FCM) estimated the cost of the municipal infrastructure deficit across Canada at $123 billion.' Four years later, this "debt" is likely much higher. Saint John has made major advances in its municipal infrastructure and this is no more notable than in its water and wastewater utility. In addition to very significant improvement programs, ratepayers of the utility are investing annually in infrastructure renewal - on a "pay as you go" basis in every annual operating budget. This proactive investment policy positions the community well for its future. The public should also understand the monetary worth of their utility assets: more than $1 billion overall in 2010. Water System 1% 4% o% 5% ° 3% 3% 2� ° 4% 32% Total Water System Assets Water Assets Replacement costs of water infrastructure alone was estimated in 2010 at just over $600 million (60% of current utility assets). Table 1 itemizes quantities of various infrastructure types and replacement costs for each of those. Additionally, there is the value of utility lands owned for watershed protection. ' Danger Ahead: The Coming Collapse of Canada's Municipal Infrastructure, Saeed Mirza, PhD., Ing., A Report for the Federation of Canadian Municipalities, November 2007 319 ■ Water Transmission Mains .Water Distribution Mains $700,000,000 a Water System Fire Hydrants $600,000,000 4 . Wastewater r Pressure Reducing Valves $500,000,000 System r Water System Valves $400,000,000 ■ Water Storage Reservoirs $300,000,000 r Water Pump Stations $200,000,000 Dams (Earth & Concrete) Libb Wells $100,000,000 Water Treatment Facilities $0 , Total Water System Assets Water Assets Replacement costs of water infrastructure alone was estimated in 2010 at just over $600 million (60% of current utility assets). Table 1 itemizes quantities of various infrastructure types and replacement costs for each of those. Additionally, there is the value of utility lands owned for watershed protection. ' Danger Ahead: The Coming Collapse of Canada's Municipal Infrastructure, Saeed Mirza, PhD., Ing., A Report for the Federation of Canadian Municipalities, November 2007 319 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 REPORT TO COMMON COUNCIL, M & C 2011 - 295 SAINT JOHN PAGE 3 NOVEMBER 16 -, 2011 TABLE 1: WATER SYSTEM ASSETS Infrastructure Type Quantity Replacement Cost Water Transmission Mains 117.5 km $192,542,492 Water Distribution Mains 392.1 km $278,212,368 Fire Hydrants 2080 $16,011,902 Pressure Reducing Valves 26 $5,354,578 Water System Valves 6575 $28,333,090 Water Storage Reservoirs 7 $24,191,048 Water Pump Stations 11 $22,887,091 Dams (Earth and Concrete) 14 $19,054,067 Wells 2 $826,828 Water Disinfection (Treatment) Facilities 1 2 $14,149,178 Total $601,562,641 Wastewater Assets Replacement cost of existing wastewater infrastructure was estimated at about $400 million in 2010. New facilities yet to come on line, such as the Eastern Wastewater Treatment Facility and various lift stations, are yet not included. TCA Initiative The Tangible Capital Assets initiative, being led by Finance, is critically important. Based on Public Sector Accounting Board (PSAB) standards, it will change fundamentally how Council and its administration understand the value of infrastructure assets and, further, how those assets need to be managed and cared for over time. ENGAGEMENT OF EXPERT ADVISOR William J. Hargrave, Ph.D., P. Eng., is a leading and highly respected Canadian drinking water expert. With over 40 years of experience across the country, his long association with the City of Saint John has been very beneficial for the community. He provided invaluable knowledge and guidance to our Action Plan for Safe, Clean Drinking Water and has been an important contributor to the value engineering review, and preparation of the overall Safe Clean Drinking Water Program and its associated Program Structuring and Implementation Plans. He has also worked with Saint John Water, the Saint John Fire Department, and the Fire Underwriters' representative to fully analyze the water storage needs of the community. As earlier indicated, Dr. Hargrave effectively represents the interests of the City and has a genuine commitment to our community. It is proposed that the previously accepted proposal for his professional services be updated for 2012, with an option to renew in future years, as required. 320 SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 4 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN EIA - DRINKING WATER TREATMENT FACILITY The City of Saint john is planning to construct its new drinking water treatment facility in the area south of the Little River Reservoir. fft`. e O1 r� Goidrn jinn. ' Road' IG 1 r I ✓ "� .7� Latimer •1 t. k, i l �1 Construction of the new treatment facility is the cornerstone project of the Safe Clean Drinking Water Program. The 100,000 m3 /day facility, to be designed generally in accordance with the Preliminary Design Report prepared by R.V. Anderson Associates, and related site works, include a treatment building, parking lots, access roads, culverts, pipelines, high lift pumping stations, drying bed, finished water storage reservoir(s) and waste treatment ponds with outfalls to Little River. There will be large transmission mains connecting the facility to existing and new water transmission mains in the area. The New Brunswick Department of Environment (NBEnv) has determined that development of this drinking water facility would require an environmental assessment (EA) under the Provincial Environmental Impact Assessment (EIA) Regulation 87-83 under the Clean Environment Act. As a result of a public call for proposals, the City of Saint John retained Dillon Consulting Limited (Dillon) on May 4`h, 2011 to provide environmental assessment and approvals services for the treatment facility project. 321 \ SAWFJOHN �1 Construction of the new treatment facility is the cornerstone project of the Safe Clean Drinking Water Program. The 100,000 m3 /day facility, to be designed generally in accordance with the Preliminary Design Report prepared by R.V. Anderson Associates, and related site works, include a treatment building, parking lots, access roads, culverts, pipelines, high lift pumping stations, drying bed, finished water storage reservoir(s) and waste treatment ponds with outfalls to Little River. There will be large transmission mains connecting the facility to existing and new water transmission mains in the area. The New Brunswick Department of Environment (NBEnv) has determined that development of this drinking water facility would require an environmental assessment (EA) under the Provincial Environmental Impact Assessment (EIA) Regulation 87-83 under the Clean Environment Act. As a result of a public call for proposals, the City of Saint John retained Dillon Consulting Limited (Dillon) on May 4`h, 2011 to provide environmental assessment and approvals services for the treatment facility project. 321 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 5 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN Regulatory Framework The NB Clean Environment Act provides the statutory basis for EIAs in the province. Regulation 87- 83, under the Act, is the New Brunswick Environmental Impact Assessment Regulation. Under Section 5(1) of the EIA Regulation, individuals, private firms or government agencies proposing certain undertakings or projects must register details of the project with the Department of Environment prior to commencing construction. The Canadian Environmental Assessment Act (CEAA) is the legal basis for the federal environmental assessment process. It outlines responsibilities and the methodology for environmental assessments of proposed projects which involve federal government departments or decision making. The project has triggered a federal EA under Section 5 of CEAA. The triggers include: requirement to obtain authorization under Section 35(2) of the Fisheries Act for the harmful alteration, disruption, or destruction (HADD) of habitat within fish bearing watercourses, and the potential commitment of funding to help construct the project by Infrastructure Canada (INFC). Transport Canada will likely be asked to issue an approval under the Navigable Waters Protection Act for the construction of the water transmission pipeline through Little River. Federal authorities with an interest in the Drinking Water Treatment Facility project could likely include the Department of Fisheries and Oceans Canada (DFO), the Canadian Environmental Assessment Agency (CEAA), Infrastructure Canada (INFC), Transport Canada, Environment Canada and Health Canada. Project activities will be conducted in accordance with applicable federal and provincial acts and regulations, which may include: • New Brunswick Clean Environment Act; • New Brunswick Clean Water Act; • New Brunswick Fish and Wildlife Act; • New Brunswick Endangered Species Act; • New Brunswick Forest Fires Act; • New Brunswick Petroleum Storage and Handling Regulation; • Species at Risk Act (SARA); • Migratory Birds Convention Act (MBCA); • Canadian Environmental Protection Act (CEPA); • Canada Water Act; and • Canada Wildlife Act. 322 r SAFE, CLEAN DRINKING WATER — PROGRESS REPORT #4 PAGE 6 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN Construction of the Drinking Water Treatment Facility must also adhere to the most recent versions of DFO Guidelines and the relevant NBEnv guidelines and specifications. Environmental Assessment Methodology2 and Submission This EA meets the requirements of the New Brunswick EIA Regulation 87- 83 and Section 16(1) of the Canadian Environmental Assessment Act. The report submitted by Dillon on behalf of the City of Saint John seeks to: • Consider the potential for positive and negative changes on the environment; • Outline mitigation and impact management measures; • Assess residual and cumulative environmental effects; and • Identify compliance and effects monitoring needs associated with the WTP. The approach focuses on issues directly relevant to a water treatment plant construction and operation in general and the proposed project in particular. Consistent with standard EA practices, the assessment includes a number of components: • Description of project; • Scoping of issues; • Identification of valued environmental components (VECs); • Establishment of boundaries (spatial and temporal); • Description of the existing environment; • Assessment of environmental effects; • Proposed mitigation measures, prediction of residual effects; • Prediction of cumulative effects; and • Proposed compliance, effects monitoring, and follow- up programs. An extensive draft report on the environmental assessment for the drinking water treatment facility has been submitted to NBEnv on behalf of the City of Saint John. Feedback on that submission is expected very soon. Complete copies of the EIA document can be reviewed at the NBEnv Region 4 office at 8 Castle Street, Saint John. The EIA process is expected to be finalized early in 2012. Public Meetings There have been consultations with the public; with public information sessions on June 22 "d (Lakewood Heights School), September 28`h (Simonds High School) and, most recently, on November 16`h (Simonds High School). z Environmental Assessment Saint John Drinking Water Treatment Facility Little River Reservoir, Saint John, New Brunswick (Draft), September 2011, City of Saint John, 11 -4979, Dillon Consulting Limited 323 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 7 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN DISCUSSION ON PROGRAM DELIVERY ALTERNATIVES The method selected to provide modern water treatment for Saint john needs to reflect what is in the overall best interest of stakeholders - ratepayers of the utility and the public generally. It will be important for Council to be fully informed and knowledgeable of the alternatives and to ensure a balanced and thorough evaluation of those. THE PUBLIC- PRIVATE SPECTRUM Public Private Ownership Ownership Organization Outsourcing of Project Contract Private Asset Development Services Delivery Operations Financing Transfer Every infrastructure project of major significance undertaken by the City involves some level of partnership between the public (City on behalf of citizens /ratepayers) and the private sectors. Upon identifying the service need, the City plans for, finances and owns the facilities /systems involved; while private sector engineering consultants typically design the works and the contracting industry constructs those works on behalf of the City. The positive economic impact of municipal investment in infrastructure is very significant for the region, generating many direct and indirect jobs for local workers. Consideration of the public- private model to be followed should ensure a balanced, well informed decision- making process - designed to identify, understand, evaluate, and compare options that would be of benefit to utility customers. The approach should be structured to evaluate possible outcomes and the risks associated with decisions. A 7- step decision process developed by the American Water Works Association Research Foundation is illustrated below.' It was outlined for the previous Council back in 2008. 3 Balanced Evaluation of Public /Private Partnerships (P3s), a project of the AWWA Research Foundation, in collaboration with CH2M HILL, May 1999 324 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE H REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN Step 1 Understand the business environment and the factors driving the municipality to evaluate public-private partnership options. Key objectives are to establish a common understanding of the considerations influencing decision-making and education of policy- makers about the need for a balanced decision process. Step 2 Raise awareness of available options. Before conducting an unbiased evaluation of alternatives, decision- makers need to understand those alternatives - what structures are available, what might be appropriate in light of this utility's drivers, and what issues should be considered relative to the alternatives. Step 3 Public involvement is critical to successful implementation of any decision. Stakeholders to the outcome of the evaluation should be identified; an understanding of their priorities and perceptions developed; and a strategy defined to appropriately involve those stakeholders in any P3 evaluation. Step 4 Define the basis for evaluation of alternatives; critical for establishing a level playing field, with limits and ground rules confirmed by stakeholders. Any biases need to be made explicit, and the measures for evaluation of alternatives defined. This requires a great deal of self- evaluation and intensive stakeholder involvement. Step 5 Define the decision scenario (alternatives or packages of alternatives to be evaluated), identify the evaluation techniques to be used (based on research relevant to water utility decisions), and conduct a comparative (legal, financial, and operational) evaluation of alternatives (involving stakeholders and decision- makers). Step 6 A decision on delivery is the objective. It takes a great deal of organizational energy to undertake such a major evaluation, and sometimes the process can develop a momentum of its own. This step brings the process to closure with formulation of a recommendation, endorsement by Council, and communication of the decision. Step 7 If Council decides to pursue a P3 alternative, it must be prepared to implement and effectively monitor that contractual arrangement. It is important to understand and anticipate the tasks that should be part of the implementation; with a detailed implementation plan and the needed professional support. A successful decision process will have four key attributes :4 1. Follows a logical path; 2. Integrates the different stakeholders into the process; 3. Considers risks and uncertainties; and 4. Exposes biases 4 Balanced Evaluation ofPublic /Private Partnerships (P3s), a project of the AWWA Research Foundation, in collaboration with CH2M HILL, May 1999 (brochure) 325 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 9 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN In the end, the decision must be sound from service, financial, and sustainability perspectives, be well documented, and be fully communicated to the Saint john public. Value Engineering (VE) Recommendations - 2009 A joint team of Robinson, Stafford & Rude (RSRI) and NCE Value Engineers (NCE) was engaged by the City in January 2009 to undertake a value engineering (VE) review of the water treatment and system improvement program being considered for the assurance of safe, clean drinking water. This systematic, function- based evaluation sought to enhance overall performance and help achieve best value for the investments being made. The review had been envisioned in the Action Plan for Safe, Clean Drinking Water. All critical aspects of the overall program were subjected to analysis; water treatment requirements, capacity and location of treatment facilities, needed pipeline upgrades, project delivery options, risk considerations and detailed technical issues. The VE process sought well informed, innovative and practical solutions that would satisfy performance expectations and offer lower program life cycle costs. Three multi- disciplinary teams of North American experts in their disciplines, working with staff and preliminary design consultants, applied formal value engineering methodology in three phases of review. • Workshop #1 System- Wide / Major Issues: looked at the "big picture ", as well as a range of strategic questions; including capacity and location(s) of treatment facilities, separate potable and industrial systems East, essential transmission and water storage upgrades, and east- west interconnection. • Workshop #2 Program Delivery Strategy focused on program delivery; assessing alternative ownership and project delivery options, including risks associated with the different approaches. ■ Workshop #3 Detailed Technical Review, Treatment and Infrastructure: an analysis of the improvement program's technical considerations. Stakeholder input was sought in advance and there was consultation with elected officials prior to VE #2. This consultation was designed to understand the various perspectives of elected officials, the benefits they sought from alternative program delivery, criteria important in ultimately making the decision, and specific alternative delivery options to be evaluated. The VE Team synthesized 18 program delivery options and developed a list of eight (8) potentially viable options for Saint John. Through the initial phases of consideration, the team selected four (4) alternatives that would best serve the interests of Saint John. An objective weighted matrix evaluation was then undertaken and a risk assessment conducted for those final shortlisted options: 326 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 10 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN ■ CF- 3 Design- Build Plant, City Operate ■ CF- 4 Design- Build- Operate Plant, Design- Build Remainder ■ CF- 7 Optimized Traditional Design- Bid- Build ■ AF- 3 Design- Build- Finance- Maintain Plan, Design- Bid- Build Remainder People making the decision (Council) determined what the evaluation criteria should be and the relative importance of each (weighting). The 11 elected officials were asked to weigh their preferences with respect to the seven consolidated performance criteria identified. Each member of Council, working individually, was required to distribute 100 weighting points against the criteria. The aggregate weight was determined by summing up the total assigned weights and normalizing these to a base- 100 scale. Council members' weightings of evaluation criteria are shown in Table 2. Table 2: Council Weighting of Evaluation Criteria Evaluation Criteria Total Points - 1 100 Weight (Norm) - 100 Ease of implementation 48 4 Speed of implementation 53 5 Dependability of water quality 366 33 Rate impact 208 19 Public acceptance /support 118 11 City control 187 17 Risk of failure 120 11 The VE Team experts separately determined the performance of options against those criteria (rating) to determine relative scores. WEIGHTING x RATING = WEIGHTED SCORE From this review process, it was determined that the preferred program delivery strategy to be recommended by the Value Engineering Team of experts was an "optimized traditional design- build- bid (D /B /B) "approach. 327 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 11 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN Table 3 summarizes the ranking of the shortlisted program delivery options. Table 3: Delivery Recommendation Option Shortlisted Alternative Weighted Score Rank CF- 3 Design- Build Plant, City Operate 66 2 CF- 4 Design- Build- Operate Plant, Design Build Remainder 63 3 CF- 7 Optimized Traditional Design- Bid- Build 80 1 AF 3 Design- Build- Finance- Maintain Plant, Design- Bid- Build Remainder 62 4 The preferred Optimized Traditional Design- Bid- Build alternative would use the traditional D- B- B approach for improvements at the reservoirs, the treatment plant, pipelines, storage, and pumping stations. Leak detection and correction would be accomplished through a combination of slightly increased staffing, plus contracting to specialty firms to augment resources in the short- term. The strategy would also include development of an expanded program management team, a strong value engineering program, and optimized operations of the treatment plant, based on a business model similar to that used by DBO contractors. Union contracts would be renegotiated to be in alignment with the business model, with incentives for efficient plant operations. Treatment plant contractors would be pre- qualified, and major treatment plant equipment and pipe pre- purchased by the City. The qualitative risk assessment conducted during the workshop confirmed that strategy CF- 7 appeared to also have the lowest total risk. The Value Engineering team of experts recommended the following: "... that the City move forward using an optimized traditional design- bid- build approach (CF- 7), provided that traditional public financing can be obtained for the program. If the needed funding cannot be obtained, then the City should give further consideration to AF- 3 in association with an optimized traditional design - bid- build approach (CF- 7) to determine if alternative financing will benefit the City." The VE Team made five further recommendations: ■ Finalize the value engineering process and define the final projects to be constructed in the City's water system improvement program; 328 r SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #4 PAGE 12 REPORT TO COMMON COUNCIL, M & C 2011 - 295 NOVEMBER 16- 2011 SAINT JOHN ■ Finalize the planning documents for the new treatment facilities and the collection and distribution system improvements; ■ Formalize a decision about the strategy to be used to implement the program; • Begin steps to create an expanded program management team to manage the implementation of the water system improvement program, including a value engineering component; and • Step up efforts to obtain supplemental funding from the federal and provincial governments. RECOMMENDATIONS It is recommended that Common Council: 1. Recognize the substantial monetary value of the City's water infrastructure and continue its proactive policy of an ongoing renewal program for these assets; 2. Notwithstanding the City's procurement policy for professional services, authorize the engagement of Hargrave & Company in 2012 to provide professional engineering services related to the Safe Clean Drinking Water Program (to an annual maximum of $150,000), with an option to renew the Agreement for Professional Engineering Services in future years, and authorize the Mayor and the Common Clerk to execute the appropriate documentation; 3. Be prepared to receive the final results of the environmental impact assessment (EIA) process early in 2012; 4. Establish a balanced, well informed decision- making process for consideration of the public- private model to be used in delivering the Safe Clean Drinking Water Program - designed to identify, understand, evaluate, and compare options that would benefit utility customers (system users and ratepayers); appropriately staffed and structured to evaluate the possible outcomes and the risks associated with decisions; and 5. Be mindful of the 2009 Value Engineering recommendations. Respectfully submitted, J.M. Paul Groody, P. Eng. J. Patrick Woods, CGA Commissioner, City Manager For Saint John Water 329 REPORT TO COMMON COUNCIL November 18, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: The City of Saint John SUBJECT: Safe Clean Drinking Water Affordability Analysis Background: On November 7th, 2011Common Council adopted the following resolution: "RESOLVED that as recommended by the City Manager, that Common Council: 1. Endorse the Program Structuring and Implementation Plan Version 2, as outlined in this report, at an estimated cost of $164,480,000 for delivering the highest priority elements of the program to assure safe, clean drinking water; 2. Refer this report to the Commissioner of Finance for an affordability analysis of the PS &I Plan Version 2 and financial recommendations; 3. Subject to the advice of the Commissioner of Finance, adopt the 4 -year schedule (2012 to 2015) for the Safe Clean Drinking Water Program (Highest Priority Elements) as the preferred implementation scenario; 4. Be prepared to consider recommendations on the resource requirements for direction and oversight of Safe Clean Drinking Water Program implementation; 5. Authorize adjustment of the preliminary submission to PPP Canada, approved by Council on July 4th, 2011, to reflect the scope and estimate changes outlined herein, and submission of updated documentation to PPP Canada. 6. In recognition of the vital importance of proceeding with implementation of the Safe Clean Drinking Water Program in a timely and complete manner, continue efforts to secure the essential cost sharing agreements with the Province of New Brunswick and the Government of Canada for equal shares of funding — approximately $54,827,000 from each funding partner — over four years from 2012 to 2015. 330 Report to Common Council Page 2 November 18, 2011 SUBJECT: Safe Clean Drinking Water Affordability Analysis Recommendation 2 referred the report to the Commissioner of Finance for an affordability analysis of the PS &I Plan Version 2 and financial recommendations. The Webster's Ninth New Collegiate Dictionary defines the word afford as follows: 1 a: to manage to bear without serious detriment (you can't afford to neglect your health) b: to be able to bear the cost of (he can't afford to be out of work long) (afford a new cost) 2 : to make available, give forth, or provide naturally or inevitably (the sun affords warmth to the earth). In order to prepare an affordability analysis staff would like to have a discussion with Common Council to gain an understanding of what Common Council would consider the definition of affordability to be. We would like to request a meeting of Common Council to discuss the affordability issue and for Council to provide direction as to their interpretation of the term affordability. Recommendation: That Common Council schedule a time to have a discussion with staff to provide their interpretation of the term affordability in order for staff to perform the affordability analysis approved at the meeting of November 7tn 2011. Respectfully subm Gregoryomans, CGA, MBA Commiss4b,Ker of Finance 331 rM� V fl z November 17, 2011 x 0 ~' Mayor and Councillors E City of Saint John z PO Box 1971 Saint John, New Brunswick E2L 4L1 d Your Worship and Councillors: On behalf of the Board of Directors of Uptown Saint John Inc., please H find enclosed a copy of our 2012 Budget which was approved by the W Membership at the Annual Budget Meeting held on Thursday, r� November 17, 2011 at the Business Resource Centre, 40 King Street. H Cn Regards, 0 z r simakos, General Manager 0 L O Cz (q T. 506.633.9797 F. 506.652.3525 www.uptownsj.com 332 333 2012 USJI PROPOSED Budget 2012 proposed REVENUE BIA Levy $ 309,931.16 Employment Grants $ 3,500.00 Bad Debts Recovered $ 2,000.00 Capital Account Interest for Waterfront Development $ 15,000.00 Events $ 6,000.00 Co- operative Marketing Campaigns $ 27,000.00 Miscellaneous Revenue $ 2,000.00 TOTAL REVENUE $ 365,431.16 EXPENDITURES Urban Design & Development $ 18,900.00 Waterfront Development $ 15,000.00 Marketing $ 57,000.00 Environment $ 8,000.00 Events $ 18,000.00 Communications $ 5,000.00 Annual Meeting and Awards $ 7,000.00 Operations $ 235,544.37 Non - Recoverable $ 986.79 TOTAL EXPENDITURES $ 365,431.16 333 13 ,1 (I) UPTOWN SAINT JOHN INC. MEMBERSHIP MEETING BIA 2012 BUDGET NOVEMBER 17, 2011 PRESENT: Matt Alexander, Anne McShane, Michael Gillis, Chris Boudreau, Keith Brideau, Peter Asimakos, Leslie Keating, Craig Allen — 87 Prince William St. — no other attendees from the general membership, notice was placed in the Telegraph Journal 10 days prior to the meeting as per the By -Laws. Peter Asimakos called the meeting to order and briefed those present on the 2012 budget. Following a brief discussion and the opportunity for questions, a motion was made by Chris Boudreau to approve the 2012 Budget and to assess a levy of 16 cents for each one hundred dollars of assessed value for 2012 upon non - residential property within the Business Improvement Area. There being no further business, the meeting adjourned. 334 Planning Advisory Committee November 16, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Subdivision - 515 -519 Westmorland Road t R I,1!, City of Saint John The Planning Advisory Committee considered the attached report at its November 15, 2011 meeting. Brian Walsh (Fulton Surveys) and David Green (Cadillac Fairview) appeared to speak on behalf of the application. No one appeared to speak in opposition and no letters were received. RECOMMENDATION: That Common Council assent to the submitted McAllister Place Ltd. tentative subdivision plan to vest an area of approximately 435 square metres from PID 00285932 as part of the Consumers Drive and Westmorland Road public street right -of -way. Respectfully submitted, C Murray Chairman SH Project No. 11 -287 335 The City of saint john DATE: TO: FROM: FOR: PREPARED BY: NOVEMBER 10, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING PLANNING AND DEVELOPMENT MEETING OF NOVEMBER 15, 2011 Sar`"ha Herring, MCIP P Planner SUBJECT: REV D Y, / N Ken Forrest, MCIP, RPP Commissioner Name of Applicant: Fulton Surveys (2004) Ltd. Name of Owner: Cadillac Fairview Corporation Limited Location: 515 -519 Westmorland Road (intersection of Westmorland Road and Consumers Drive) PID: 00285935 Municipal Plan: Regional Centre Zoning: "SC" Shopping Centre Proposal: To vest a recently constructed right turn lane as part of the public street. Type of Application: Subdivision. JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council concerning the vesting of public streets and land for public purposes in conjunction with the subdivision of land. SAINT JOHN P.O. Box 1971 Saint john, NB Canada F2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint john, N.-B. Canada E2L 4L1 336 Fulton Surveys (2004) Ltd. 515 -519 Westmorland Road STAFF RECOMMENDATION TO COMMITTEE: Page 2 November 10, 2011 That Common Council assent to the submitted McAllister Place Ltd. tentative subdivision plan to vest an area of approximately 435 square metres from PID number 00285932 as part of the Consumers Drive and Westmorland Road public street right -of -way. BACKGROUND: In February of 2011 an application was made to amend the Section 39 conditions governing the development and use of the subject site. The intent of the application was to permit an expansion of the maximum permitted floor area for the McAllister Place Shopping Mall and to construct a separate right turn lane from the westbound lane of Consumers Drive onto Westmorland Road. The proposed Section 39 amendment was approved by Common Council, with requirements for engineered water and sewer analyses, a detailed site drainage plan and report, detailed site and building elevations, and a landscaping plan to be attached to any application for a building permit for the proposed expansion. Building permits for the proposed expansion to the McAllister Place Shopping Mall were issued in the spring of 2011. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has no objection to the proposed subdivision. An engineered design for the right turn lane has already been provided by the applicant and approved by the City. Real Estate Services has no objection to the proposed subdivision. Saint John Energy has been advised of the application. Bell Aliant has been advised of the application. Rogers has been advised of the application. Maritimes Northeast Pipeline has been advised of the application. Brunswick Pipeline has been advised of the application. ANALYSIS: The subject site is located at the intersection of Consumers Drive and Westmorland Road in the McAllister shopping area on the City's East Side. The site has been developed as a right turn lane from the westbound lane of Consumers Drive onto Westmorland Road as part of an expansion to the McAllister Place Shopping Mall. The turning lane will be utilized as part of the public street right -of- 337 Fulton Surveys (2004) Ltd. 515 -519 Westmorland Road Page 3 November 10, 2011 way and has been constructed according to engineering plans submitted by the applicant and approved by the City. The proposed subdivision is required to vest the right turn lane as a public street. As the creation of the lane was previously approved by Council as part of the McAllister Mall expansion, approval of the proposed subdivision is recommended. SH Project No. 11 -287 338 PLANNING AND DEVELOPMENT /URBANISME ET DEVELOPPEMENT 4`1 / / /l ,: x� u 4� C C ICJ !� ,.��.� ��... r� / � -`ti • � r � tit,,, j 'r.,r,� / �� r,• / /` Ohl► t I— IN SZ -5 PID(s) /NIP(s): Subject Site /site en question:. 100285932 Location: 515 -519 ch. Westmorland Rd. Date; October 26 octob -e 2011 Scale /echelle: Not to scale /Pas a 1'echelle 339 a Z q• �4yI' a;LS s �Z;o Q� .t 904 � co far '• ' arf < 4¢� a VV n d appa a t � C WFSr�oR '040 e� €jQ ' r A�V s I .1 Y f o. N.B. GRO BORTN--� ar a ►.o� •�a 3.0 FIF Will[ o � r' � � '� RpS A m � Z � d � ��� a c+ d �� qa •�� � � �� r' �� �,Z z a' m Lon 340 Planning Advisory Committee November 16, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L 1 SUBJECT: Cash -in -Lieu Land for Public Purposes 33 Crowley Road 701 City of Saint John The Planning Advisory Committee considered the attached report at its November 15, 2011 meeting. Joseph Crowley appeared before the Committee in support of the application and staff recommendation. There were no other presentations made at the meeting concerning this matter, however, two letters of support were received (see attachments). After considering the matter the Committee resolved to grant the requested variances, and to recommend a cash -in -lieu Land for Public Purposes dedication for this subdivision, which is set out below for your convenience. RECOMMENDATION: That Common Council accept a cash -in -lieu Land for Public Purposes dedication for the attached Agnes E. Crowley, Joseph F. Crowley, Mary Ellen Crowley & Thomas G. Crowley Subdivision (Lot 11 -03). Respectfully submitted, Co ' 6urra Y Chairman MO Project No, 11 -283 341 The City of Saint John DATE: NOVEMBER 10, 2011 TO: PLANNING ADVISORY COMMITTEE FROM: COMMUNITY PLANNING PLANNING AND DEVELOPMENT FOR: MEETING OF NOVEMBER 15, 2011 Mark O'Hearn Ken Forrest, MCIP, RPP Planning Officer Commissioner SUBJECT: Name of Applicant: Thomas Crowley Name of Owner: Agnes, Joseph, Mary Ellen, and Thomas Crowley Location: 33 Crowley Road PID: 00052613 (portion) Municipal Plan: Low Density Residential Zoning: "RF" Rural Proposal: To create a lot for a long existing dwelling. Type of Application: Subdivision and Variances that would: SAINT JOHN (a) Reduce the minimum lot area requirement of 40,000 square metres to approximately 6,144 square metres; (b) Reduce the minimum lot width requirement of 120 metres to approximately 98 metres; and P.O. Box 1971 Saint John, NB Canada E2L 4L7 1 wwwsaint ohnxa 1 C.P. 1971 Saint John, NA. Canada E2L 4L1 342 Agnes, Joseph, Mary Ellen & Thomas Crowley Subdivision (Lot 11 -03) 33 Crowley Road Page 2 November 10, 2011 (c) Reduce the minimum lot depth requirement of 38 metres to an approximate varying depth of 36 to 86 metres. JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council concerning the vesting of land for public purposes in conjunction with the subdivision of land. The Act also authorizes the Committee to grant reasonable variances from the requirements of the Zoning By -law. The Committee can impose conditions. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council accept a cash -in -lieu Land for Public Purposes dedication for the attached Agnes E. Crowley, Joseph F. Crowley, Mary Ellen Crowley & Thomas G. Crowley Subdivision (Lot 11 -03). 2. That the Planning Advisory Committee grant the following variances from the requirements of the Zoning By -law with respect to the above mentioned Crowley Subdivision (Lot 11 -03) that would: (a) Reduce the minimum lot area requirement of 40,000 square metres to approximately 6,144 square metres; (b) Reduce the minimum lot width requirement of 120 metres to approximately 98 metres; and (c) Reduce the minimum lot depth requirement of 3 8 metres to an approximate varying depth of 36 to 86 metres. BACKGROUND: In 1978 and 1984 the Planning Advisory Committee favourably considered subdivision applications from Thomas Crowley seeking permission to create lots for dwellings that were to be constructed on portions (29 & 21 Crowley Road respectively) of a large rural property. These homes were constructed, and are located to the northwest of the subject site (33 Crowley Road). Both these homes, along with another dwelling (25 Crowley Road), access a private right of way off Crowley Road. The property at 25 Crowley Road was created in the 1950s, and is shown on the attached location map. The previous proposed lots at 21 & 29 Crowley Road would be conveyed to members of the Crowley family, supported by the Municipal Development Plan which allowed for the creation of one acre (or larger) lots in the rural areas for immediate family members. In considering the matter the Committee 343 Agnes, Joseph, Mary Ellen & Thomas Crowley Subdivision (Lot 11 -03) Page 3 33 Crowley Road November 10, 2011 granted lot area and width variances of similar magnitude as now requested for proposed Lot 11 -03. It should also be mentioned that the Committee authorized the creation of these other lots along the mentioned private access. While the approvals have been in place for some time these lots have not yet been created. Recently, the subdivision plan that would create the lots at 21 & 29 Crowley Road was submitted for final approval. However, due to a j og in one of the side lot lines of proposed Lot 11 -02 (29 Crowley Road), a depth variance was necessary as technically the lot had an approximate varying depth between 8.6 to 108 metres. Originally this lot was anticipated to be more rectangular. The Development Officer deemed the requested lot depth variance was reasonable and granted the variance, and both these other lots are expected to be approved and registered soon. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has no concerns with regards to the proposed subdivision, provided the location of the south eastern portion of the proposed lot adjacent to the street right of way is in conformity with engineering plans for Crowley Road. (Please note that the attached tentative subdivision plan has been revised to address this issue). Buildings and Inspection Services has no concerns with the proposed subdivision. Saint John Fire Department has no objection with regards to this subdivision. Saint John Energy has been advised of the application. Bell Aliant has no issues with regards to this proposal. Rogers has been advised of this matter. Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline have been advised of the subdivision. ANALYSIS: The subject site is located on the north side of Crowley Road off Foster Thurston Drive (see attached location map). The property has an area of approximately 98 hectares, and has contained three separated dwellings (21, 29 & 33 Crowley Road) on different portions of the property for a number of years. The subject site (33 Crowley Road) contains one of these mentioned dwellings along with two accessory buildings. Variances The landowners are seeking permission to create an independent lot for an existing dwelling at 33 Crowley Road (see attached tentative subdivision plan). While the existing Municipal Development Plan has designated the general area as Low Density Residential, a designation for serviced residential 344 Agnes, Joseph, Mary Ellen & Thomas Crowley Subdivision (Lot 11 -03) Page 4 33 Crowley Road November 10, 2011 development, this area has remained unserviced and rural in nature. The Growth Strategy more appropriately identifies this part of the community as Green Lands, which are undeveloped rural areas. Notwithstanding the current Plan designation the property has remained zoned "RF" Rural for many years. Rural areas are to be composed of very large lots outside of the staged (serviced) development areas, and may be used for agricultural or woodlot purposes as well as individual homes. The "RF" Rural zone requires a minimum lot area of 4 hectares, a minimum lot width of 120 metres, and a minimum lot depth of 38 metres for a dwelling. Proposed Lot 11 -03 has an approximate area of 6,144 square metres, width of 98 metres, and varying depth between 36 to 86 metres. While the proposed lot would exceed the requirements of the unserviced residential zones, variances for area, width and depth are required under this rural zoning. As discussed in the Background section of this report, the Planning Advisory Committee (and more recently the Development Officer) has granted similar variances in order to allow for the creation of independent lots for other dwellings on this large property (i.e., 21 & 29 Crowley Road). While the variance approval for these lots was supported by a policy in the existing Municipal Plan that has since been removed, it remains reasonable to also create an independent lot (11 -03) for the existing dwelling at 33 Crowley Road with similar lot dimensions. It should be mentioned that these lots will be conveyed to the same members of the Crowley family who currently reside in these homes. As mentioned, the proposed area and width of Lot 11 -03 exceed the requirements of unserviced residential zones. With respect to the lot depth variance, as illustrated on the submitted tentative plan, the majority of the Lot 11 -03 also significantly exceeds the depth requirement, especially where the dwelling is located. Unfortunately, the depth of the eastern portion of the proposed lot cannot be increased without resulting in a setback variance for an existing barn immediately to the north of Lot 11- 03. In light of these observations and previous Committee variance approval, the requested lot area, width and depth variances are considered reasonable and. have been recommended for approval. Land for Public Purposes The Subdivision By -law requires a Land for Public Purposes dedication for this subdivision. Given the minor nature of this proposal, the applicant is seeking permission to provide cash -in -lieu dedication. Staff is in agreement and has recommended the same. The exact amount of the payment will be based upon six percent by the market value of the proposed lot. This determination will be made later by staff. The staff recommendation includes all the necessary approvals to create the proposed lot for the existing dwelling at 33 Crowley Road. MO Project No. 11 -283 345 PLANNING AND DEVELOPMENT/URBAN ISM E ET DtVELOPPEMENT 4'. 17 P RS - P RS - RF "Nt 171 ............ PID(s)/NIP(s): Subject Site/site en question: NOWL 00052613 (portion) Location : 33, ch. Crowley Rd. Date: October 21 octobre 2011 Scale/6chelle: Not to scale/Pas 6 1'6chelle 346 . o . .pO • std � ■p} � � a U } z � � � � s w i � � {{ gg ■ Z LL W m Z = � J m R �_ � •�¢ � i� � F � m Z �5 ti z Gs d■ �3 � � � � ■i 9�pp yQ #y � gj�eE ! �r {�jCiN� �ee� 6 C , �� U � t a ill 5 ui ' ��o $ z Z Q y R R T Q $ o M8E �' 18 F6' —HWdl ONq 7•N X61 , •I SS@ d G � \�• 600 ��b {`E� • ,2 _�Sn Q; 6 saps Tam n rod , , r / co C, r ..ca,gps�i�v, r/ , , , � v i m � ( +`,= pa 347 10 0 Flecknell, Milian From: Raymond Brown <raymond45 brown @gmail.com> Sent: October -31 -11 1:11 PM To: External - Planning Subject: Crowley Subdivision (Lot 11 -03) 33 Crowley Road (File: 253 Crowley Road) To The Planning Advisory Committee: We have two (2) properties adjoining the Crowley property PID #00281105 & PID #00051110. We have no objection what so ever to the above proposed subdivision, and hope the committee will provide favourable consideration to the applicants. Regards. Raymond & Lorraine Brown 42 Beach Road Saint John, NB E2K 5H5 Phone: 632 -6974 1 348 Orr 2 8 Al,e- '4��t Agr Z//y lale �