2011-05-09_Agenda Packet--Dossier de l'ordre du jour7
I
City of Saint John
Common Council Meeting
Monday, May 09, 2011
Committee of the Whole
If you require French services for a Common Council meeting, please contact the office
of the Common Clerk at 658 -2862.
Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous
plan contacter le bureau de la greffiere communale a 658 -2862.
1. Call to Order
5:00 p.m. 8th Floor Boardroom City Hall
1.0 Approval of Minutes
1.1 Employment Matter 10.2(4)0)
1.2 Financial Matter 10.2(4)(c)
1.3 Employment Matter 10.2(4)0)
1.4 Financial Matter 10.2(4)(c)
Regular Meeting
1. Call to Order — Prayer
6:30 p.m. Council Chamber
2. Approval of Minutes
3. Adoption of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Saint John Destination Marketing Inc. Request to Present (Recommendation:
Refer to Clerk to Schedule)
5.2 Letter Re: Ferris Wheel (Recommendation: Receive for Information)
5.3 Electrical Distribution Upgrade - 9th Floor Server Room (Recommendation in
Report)
5.4 Tender for Equipment Rental (Recommendation in Report)
5.5 Tender for Traffic Truck (Recommendation in Report)
5.6 Tender for Cargo Van (Recommendation in Report)
5.7 Consulting Engineering Agreements with Godfrey Associates Ltd.
(Recommendation in Report)
2
5.8 Public Information Session Woodward Ave, Boars Head Rd to Conifer
Crescent - Storm Drainage Improvements (Recommendation: Receive for
Information)
5.9 Environmental Assessment and Approvals Services Water Treatment Plant -
Little River Reservoir Site (Recommendation in Report)
5.10 Traffic Lines and Markings Durability (Recommendation Receive for
Information)
5.11 B &R Commercial Request to Present (Recommendation: Receive for
Information)
5.12 Hickey Bros Ltd Requesting Waiving of Building and Variance Fees
(Recommendation: Refer to City Manager)
6. Members Comments
7. Proclamation
7.1 Proclamation: Census Week May 9th to 13th, 2011
8. Delegations/ Presentations
8.1 Little River Reservoir
9. Public Hearings
10. Consideration of By -laws
10.1 Third Reading - Stop Up & Close Portion of Falls View Drive
10.2 Public Presentation - Sandy Point Road Area
11. Submissions by Council Members
11.1 Exhibition Park - The Field House (Councillor Titus)
11.2 Paving of Chesley Drive (Councillor Farren)
11.3 Winter Street Parking on Champlain Street (Councillor Farren)
11.4 Illegal Dumping and Improper Storage of Garbage (Councillor Snook)
11.5 Road Conditions and Financial Investment - Capital Budget 2012
(Councillor McGuire)
11.6 Urban Infill Opportunities and Incentives (Councillor McGuire)
11.7 Vacant /Derelict Buildings (Councillor Snook)
12. Business Matters - Municipal Officers
12.1 City Manager: 2011 Neighbourhood Stimulation Grants
12.2 City Manager: Employee Assistance Program (EAP) Service Provider
12.3 City Manager: 2011 Roadway Construction Projects
12.4 City Manager: Active Transportation Route Harbour Passage Alternative
12.5 City Manager: Westfield Road Phase A (Civic #1920 to Civic #2184 Street
Reconstruction), Contract 2009 -20
12.6 City Manager: Thorne Avenue Lift Station #4, Contract 2010 -1
12.7 City Manager: 2011 Asphalt Pavements Work
12.8 City Manager: Engagement of Engineering Consultants 2011 Capital
Program
13. Committee Reports
13.1 Saint John Board of Police Commissioners: Vacant Position on Board
13.2 Saint John Parking Commission: Authority of By -law Enforcement Officers
- City of Saint John Traffic By -law
5
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
16. Adjournment
i
City of Saint John
Seance du conseil communal
Lundi 9 mai 2011
Comit6 pl6nier
If you require French services for a Common Council meeting, please contact the office
of the Common Clerk at 658 -2862.
Si vous exigez des services en frangais pour une r6union du conseil communal, s'il vous
plait communiquer avec le bureau de la greffiere communale au 658 -2862.
1.Ouverture de la seance
17 h — Salle de conference, 8e &age, h6tel de ville
1.0 Approbation du proc6s- verbal
1.1 Question relative a 1'emploi — alin6a 10.2(4)j)
1.2 Question financi&e — alin6a 10.2(4)c)
1.3 Questions relatives a Pemploi — alin6a 10.2(4)j)
1.4 Question financiere — alin&a 10.2(4)c)
Seance ordinaire
1. Ouverture de la seance, suivie de la priere
18 h 30 Salle du conseil a 11h6tel de ville
2. Approbation du proces- verbal
3. Adoption de Fordre du jour
4. Divulgations de conflits d'interets
5. Questions soumises a Papprobation du conseil
5.1 Demande pr&sent&e par Saint John Destination Marketing Inc. visant a se
pr6senter devant le conseil (recommandation : transmettre a la greffiere pour
qu'une date de pr6sentation soit fix&e)
5.2 Lettre au sujet de la grande roue (recommandation : accepter a titre informatif)
5.3 Am&lioration de la distribution Oectrique (recommandation figurant au
rapport)
5.4 Soumission relative a la location de mat6riel (recommandation figurant au
rapport)
5.5 Soumission relative a un carrion de signalisation (recommandation figurant au
rapport)
7
5.6 Soumission relative a un camion de charge (recommandation figurant au
rapport)
5.7 Consultation de la convention relative aux services d'ing6nierie conclue avec
Godfrey Associates Ltd. (recommandation figurant au rapport)
5.8 S6ance d'information publique visant les travaux d'am6lioration aux r6seaux
pluviaux de 1'avenue Woodward, a partir du chemin Boars jusqu'au
croissant Conifer (recommandation : accepter a titre informatif)
5.9 Services d'6valuation et d'autorisation environnementales pour la station de
traitement d'eau — Site du r6servoir Little River (recommandation figurant an
rapport)
5.10 Durabilit6 des lignes de marquage routier (recommandation : accepter a titre
informatif)
5.11 Demande pr&sent6e par la soci6t6 B &R Commercial visant a se pr6senter
devant le conseil (recommandation : accepter a titre informatif)
5.12 Demande de Hickey Bros Ltd. pour la lev&e des droits relatifs aux batiments
et aux d6rogations (recommandation : transmettre au directeur g6n6ral)
6. Commentaires present6s par les membres
7. Proclamation
7.1 Proclamation: Semaine du recensement du 9 mai au 13 mai 2011
8. Delegations et presentations
8.1 R6servoir Little River
9. Audiences publiques
10. Etude des arretes municipaux
10.1 Troisi6me lecture de 1'Arr&6 concernant la fermeture et le barrage de routes
— trongon de la promenade Falls View
10.2 Pr6sentation publique — R6gion du chemin Sandy Point
11. Interventions des membres du conseil
11.2 Exhibition Park — Le complexe sportif (conseiller Titus)
11.2 Asphaltage de la promenade Chesley (conseiller Farren)
11.3 Stationnement sur rue en hiver — Rue Champlain (conseiller Farren)
11.4 D&versement ill&gal et entreposage inappropri6 des d6chets
(conseiller Snook)
11.5 Etat des routes et investissement financier — Budget d'immobilisations de
2012 (conseiller McGuire)
11.6 Possibilit6s et incitatifs en mati&re d'am&nagement intercalaire urbain
(conseiller McGuire)
11.7 Batiments vacants /abandonn6s (conseiller Snook)
12. Affaires municipales evoqu6es par les fonctionnaires municipaux
12.1 Directeur g6n6ral : Subvention d'encouragement de 1'am6nagement du
voisinage de 2011
12.2 Directeur g6n6ral : Fournisseur de services dans le cadre du programme
d'aide aux employ6s
12.3 Directeur g6n6ral : Projets de construction dune route pour 2011
12.4 Directeur g6n6ral : Autre route sur le pont pour les transports actifs
12.5 Directeur g6n6ral : Phase A en vue de la r6fection du chemin Westfield
(adresse municipale 1920 et 2184), contrat no 2009 -20
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12.6 Directeur general : Station de relevement no 4 de Pavenue Thorne, contrat
no 2010 -1
12.7 Directeur general : Travaux relatifs au revetement asphaltique en 2011
12.8 Directeur g6n6ral : Nomination d'ing&nieurs- conseils relativement au
programme d'immobilisation de 2011
13. Rapports depos6s par les comit6s
13.1 Postes vacants au Bureau des commissaires de la police de Saint John
13.2 Commission sur le stationnement de Saint John: Autorit6 des agents
d'ex6cution des arret& — Arret6 relatif a la circulation dans The City of Saint John
14. Etude des sujets ecartes des questions soumises a Papprobation du conseil
15. Correspondance g6nerale
16. Levee de la s6ance
9
1.
Saint John Destination Marketing Inc.
PO Box 1971, Saint John, NB
E21- 41-1
May 3, 2011
Mayor and Common Council
City of Saint John
Saint John, NB
Your Worship and Members of Common Council;
On behalf of your newly established Destination Marketing Organization and the Management and
Board of Directors of Saint John Destination Marketing Inc., we would like to request an opportunity
to update you on our first six months activities and overview of our plans for the next several years.
The Board and Management have been working diligently on your behalf and on behalf of the
Industry to develop our five year strategic plan while concurrently providing the daily operations and
services formerly provided by Tourism Saint John.
At your convenience we would be very pleased to provide you with an update on the current
industry performance indicators, our strategy, our objectives, and to answer any questions you may
have.
Sincerely,
XLL6w-
Tammy LeBlanc
Chair
Saint John Destination Inc.
10
9
SS
11
REPORT TO COMMON COUNCIL
V � �
l
_ C4
M &C2011 -107'
city of Saint John
May 3, 2011
His Worship Mayor Ivan Court
& Members of Common Council
Your Worship and Members of Council,
SUBJECT: ELECTRICAL DISTRIBUTION UPGRADE — 9TH FLOOR SERVER ROOM
BACKGROUND
Council, at its regularly scheduled open session meeting of March 28, 2011, adopted a
resolution which awarded a tender for the supply of a new uninterrupted power supply for
installation in the City Hall Building. The Information Technology Section had identified
the need to acquire a new, larger and more powerful uninterruptable power supply (UPS)
unit for the 91h floor computer server room in City Hall.
Detailed engineering, in preparation for the installation phase of the new UPS unit had
revealed that the building's current electrical system was insufficient to handle the
additional electrical requirements.
Tenders for this phase of the upgrade were called on April 12, 2011. The scope of work
includes the provision of all labour, materials, equipment and accessories to upgrade the
electrical distribution system per the tender's detailed specifications, terms and
conditions.
ANALYSIS
Tenders closed on Wednesday, April 27, 2011 with 5 contractors choosing to respond by submitting
bids. A summary of the tenders is enclosed for your consideration.
The tenders were reviewed by staff of Materials Management and Facility Management and
were found to be formal and complete in all respects. Staff believes that the low bidder, JDA
Electric Ltd., has the necessary resources and expertise to perform the work, and recommend
acceptance of their tender.
12
M &C2011 -107
PAGE TWO
FINANCIAL IMPLICATIONS
This is a planned expenditure for which funds have been allocated in the Information
Technology Division's 2011 Capital Budget. Total cost to the City of Saint John for this project,
if awarded as recommended will be $26,900.00 + HST.
RECOMMENDATION
It is recommended Tender No. 2011- 0$2301T, Electrical Distribution Upgrade — 9`h Floor Server
Room, be awarded to the low bidder, JDA Electric Ltd., at the tax - excluded tendered price of
$26,900.00.
Respectfully submitted,
David Logan
Purchasing Agent
Pa ick Woods
Manager
13
City of Saint John
Tender Summary
2011-082301T
Electrical Distribution — City Hall, 91h Floor Server Room
Tender Opening: 2:30 P.M., Wednesday, April 27, 2011
2 "d Floor Boardroom, 175 Rothesay Avenue
New Wave
Electric
Gardner
Electric
Design
Electric
JDA Electric
Ltd.
Lighten Up
Electric Inc.
$41,000.00
$511280.00
$50,131.00
$26,900.00#
$42,697.00
( *) Indicates Recommendation
The Engineer's estimate for the work was $42,000 + HST
14
REPORT TO COMMON COUNCIL
M & C-2011-111
5 May 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Tender for Equipment Rental
• 81 XV31100113
Each year the City of Saint John calls a tender for the establishment of a supply
agreement for the short term rental of construction and heavy equipment. The
purpose of this agreement is to provide the City with ready access to equipment
needed for specialized projects or to temporarily replace equipment that is out of
service for maintenance or repair reasons.
The term of this agreement is for twelve (12) months from the date of award by
Council, with an option to extend for an additional 12 month period so long as the
prices remain unchanged and the City is satisfied with the equipment and services
provided.
ANALYSIS:
Due to the wide variety of equipment required, response to this tender was great. This
year's call saw 13 companies respond by submitting bids on various items.
Staff of Materials & Fleet Management has reviewed the bids and have found two to
be incomplete. The City therefore has no option but to reject the bids from Hewitt
Rentals Inc. and United Rentals of Canada Inc. for failure to include the proper
"Form of Tender" pages as required by the addendum issued. The remaining eleven
(11) bids are complete and compliant in all regards.
A summary of all of the acceptable bids is enclosed for Council's information and
consideration.
Staff would Iike to draw Council's attention to items numbered 5 and 6 on the tender
summary. In this particular case it is impractical to rent the excavator, float and
breaker attachment from different suppliers, therefore, staff have made it clear in the
tender documents that items 5 and 6 each having three components, (a) (b) and (c),
would be treated as one item and be awarded to only one bidder.
15
PAGE TWO
The analysis of this item therefore took into consideration only the unit prices bid for
the equipment used the most, ie the excavator and extended it by multiplying by the
average number of hours it was employed, based on historical data.
FINANCIAL IMPLICATIONS;
Staff cannot predict, with any degree of certainty, how much it will cost the City to
rent equipment during the term of this agreement, however past agreements have
reflected total annual costs in the area of $200,000.00. Staff believes the 2011
agreement period will show similar results.
This is a planned expenditure and as such funds to cover the cost are traditionally
included in the annual Operating Budgets.
RECOMMENDATION:
It is recommended that the tender for the establishment of the supply agreement, for
the short term rental of construction and heavy equipment, for a 12 month period be
awarded to the low bidder in each case, as indicated on the enclosed summary of
bids.
Respectfully submitted,
(jj � ,
David J. Logan
Purchasing Agent
.P-7�L3
rick Woods
Manager
16
TENDER NO: 2011- 086402T - HEAVY EQUIPMENT RENTALS
Section 1: Crawler Tractor with Blade (Dozerl
Item
No.
Description
Galbraith
Construction
Ltd.
Thomas
Construction
Ltd.
Maguire
Excavating Ltd.
1 a)
75 h,p, cat d-4 or equivalent
$ 80.00 /HR
$ 125.00/HR
$ 80.00/HR *
b)
Float charge for above
$ 110.00I1-1 R
$ 125.00/HR
$ 85,00/HR *
2 a)
1 90 h,p, cat d -6 or equivalent
$ 105.001HR *
$ 140.00 1HR
$ 125.001HR
b}
Float charge for above
$ 110.001HR *
$ 125.00 /HR
$ 105.00 /HR
3 a)
Cat D -8 or equivalent
$ 200.00/HR *
NO BID
NO BID
b)__]
Float charge for above
$ 135.001HR *
NO BID
NO BID
Section 2: Backhoes and Hydraulic Excavators, Loaders
Item
Description
Galbraith
D. Hatfield Inc.
Maguire
L. Halpin
Thomas
No.
Construction Ltd.
Excavating Ltd.
Excavating Limited
Construction Ltd.
4 a)
318 cu. Yd. Backhoelloader
NO BID
$ 48.001HR *
$ 65.00 1HR
NO BID
$ 100.00/HR
b)
3/8 cu. Yd. Backhoe /loader c/w breaker attachment
NO BID
NO BID
$ 100.00 /HR *
NO BID
NO BID
5 a)
Crawler mounted excavator cJw 1 cu. yd. bucket
$ 102.501HR *
NO BID
$ 115.00 /HR
$110.00 1HR
NO BID
b)
Float charge for above
$ 110.00 /HR *
NO BID
$ 105.00/HR
$ 100.00IHR
NO BID
Hydraulic breaker attachment for above crawler
C)
excavator
$ 80.001HR *
NO BID
$ 70.00 /HR
$ 100.001HR
NO BID
6 a
Crawler mounted excavator c1w 2 cu. d. bucket
$ 180.001HR *
NO BID
$ 200.001HR
NO BID
NO BID
b}
Float charge for above
$ 135.001HR *
NO BID
$ 125.001HR
NO BID
NO BID
C)
Hydraulic breaker attachment for above crawler
$ 135.001HR *
NO BID
$ 100.00 /HR
NO BID
NO BID
excavator
150 net hp, wheel loader c/w front plow and cutting
7
edge (for winter snow plowing)
$ 210.00/HR
NO BID
$ 200.00 /HR *
NO BID
NO BID
( *) Indicates Recommendation
17
TENDER NO: 2011- 086402T
HEAVY EQUIPMENT RENTALS
Section 3: Boom Trucks
Section 4: Floats, Hearty Trucks:
Item
Galbraith
PETER MARTIN
LOSIERS
L. HALPIN INC.
Item
Description
Construction
HOLDING
CRANE
LARRY'S CRANE
No.
CONST
Ltd.
Floats and trailers:
$1SO.00IHR *
RENTAL
8 a)
Boom truck 3 -7 ton capacity
$ 85.00/HR
$ 80.00 /HR *
$ 125.00 /HR
$ 100.00 /HR
(56' REACH)
(48' REACH)
(105' REACH)
(Reach Not
$ 55.00/HR *
$ 75.00/HR
$ 65.00IHR
$ 100.00 /HR
Specified)
b)
NO 81D
B
Boom truck 8 -16 ton capacity
$ 85.001HR `
$ 90,00 /HR
$ 125.00/HR
$ 125.001HR
$ 100.001HR
(56' REACH)
(65' REACH)
(105' REACH)
(Reach Not
65,000 Ib. does not include trailer
Specified)
c)
Boom Truck 8 -16 Ton (100ft reach)
11
Dump truck (tandem) 6 yd. Minimum
NO BID
NO BID
(for changing lights in our ball fields)
NO BID
NO BID
$125.00 /HR *
$ 145.001HR
Section 4: Floats, Hearty Trucks:
Item
GALBRAITH
MAGUIRE EXC.
D. HATFIELD
L. HALPIN INC.
THOMAS
No
Description
INC.
CONST
9
Floats and trailers:
$1SO.00IHR *
$ 125.00 /HR
NO BID
NO BID
NO BID
Drop neck low bed float - 50 ton ctw tractor.
10A
Heavy trucks — Within City Limits
$ 55.00/HR *
$ 75.00/HR
$ 65.00IHR
$ 100.00 /HR
NO 81D
B
- Hauling to Fredericton
$ 74.50/HR *
$ 120.00/HR
$ 70.00 /HR
$ 100.001HR
Truck tractor dw fifth wheel minimum gm.w.,
65,000 Ib. does not include trailer
11
Dump truck (tandem) 6 yd. Minimum
NO BID
NO BID
$ 48.00.HR *
NO BID
NO BID
12
Dump truck (tandem) 15 yd. Minimum
$ 65.00 /HR
$ 65.00IHR
$ 58.501HR *
NO BID
$ 65.001HR
13
5 tonne capacity trailer /float
$ 80.001HR *
NO BID
NO BID
NO BID
NO BID
( *) Indicates Recommendation
W,7
TENDER NO: 2011-086402T
HEAVY EQUIPMENT RENTALS
Section 5: Snow Removal
Section 6: Miscellaneous Equipment
Description
GALBRAITH
MAGUIRE EXC.
D. HATFIELD THOMAS CONST.
Item No.
Description
EXC.
15 a)
INC.
14
Dump truck (tandem) 15 yd. Minimum
$ 57.501HR
$ 65.00 /HR
$ 53.501HR *
$ 60.001HR
$ 140.00 "
(winter snow removal — day and
Secondary
$ 105.001HR
Primary
equipment
NO BID
evening)
$700.00 *
$2,100.00-
19
Ij
Section 6: Miscellaneous Equipment
Section 7: Miscellaneous Equipment
Item No_
Description
READY RENTALS LTD.
MAGUIRE
Item No.
Description
FUNDY FENCING
EXC.
15 a)
Post hole auger truck — 8" auger mn.
$ 130.001HR *
NO BID
b)
Post hole auger truck —12" auger min.
$ 130.001HR *
NO BID
$ 140.00 "
Mobile steam truck ( for cleaning
NO BID
$ 105.001HR
r
equipment
NO BID
$ 175.00 *
Section 7: Miscellaneous Equipment
Item No_
Description
READY RENTALS LTD.
A — Z RENTALS
Daily
Weekly
Monthly
Dail
Weekly
Monthly
17
Plate compactor (24 "x24 ")
$ 48.00
$ 192.00
$ 576.00
$ 3$.00 *
$ 140.00 "
$ 420.00 ;
18
Steel wheel double drum vibratory roller
2 ton ride -on
NO BID
NO BID
NO BID
$ 175.00 *
$700.00 *
$2,100.00-
19
12" concrete saw - hand held
$ 40.00
$ 160.00
$ 480.00
$ 25.00 *
$100.00 `
$ 300.00
( *) Indicates Recommendation
19
REPORT TO COMMON COUNCIL
M & C -- 2011 -112
5 May 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Tender for Traffic Truck
BACKGROUND:
City of Saint John
Tenders closed on Wednesday April 27, 2011 for the supply of a replacement for
vehicle 914, a 2000 model year Ford F550 cab and chassis c/w with Versa Lift
personnel bucket used by staff of the Municipal Operations Department for the
maintenance and repair of existing traffic lighting and for the installation of new
lights as required.
Vehicle 914 was identified by staff of Municipal Operations for replacement in
\ 2011 as it was deemed to be unsafe for continued use by the staff of that area. 914
was removed from active service and replaced with a short term rental unit until
this tender could be awarded and a new truck delivered.
ANALYSIS:
The tender specification was flexible enough to allow bidders to quote on the
supply of a new, not previously used truck and /or a used or demonstrator unit that
met the minimum specifications and requirements of the bid.
The City has employed this approach in the past where equipment is available on
a short term rental bases or where stock or demonstrator vehicles are produced in
anticipation of sale without having been previously ordered. These types of trucks
lend themselves to this scenario and as such staff has taken this opportunity to
style the tender call in this manner.
20
Page Two
ANALYSIS... Cont'd;
Two companies chose to participate in this public tender call by submitting bids
as follows;
Saunders Equipment Ltd 2011 Ford F550 c/w Duralift $131,254.00
RH MacFarland (1996) Ltd 2011 Ford F550 c/w Versalift $129,950.00
RH MacFarland (1996) Ltd 2011 Ford F550 c/w Versalift $132,900.00
Staffs of Materials and Fleet Management and Municipal Operations have
reviewed the bids and make the following observations;
I ) The truck tendered by Saunders Equipment Ltd is new, not previously
used and has a delivery time of 28 weeks;
2) The first truck offered by MacFarland, at a cost of $129,950.00, is also
new, not previously used and has a delivery time of 16 weeks;
3) The second truck offered by MacFarland, at a cost of $132,900.00, is in
fact the truck that is currently on rental to the City at a cost of $4,995.00
per month.
The rental truck was a new, not previously used stock truck built on spec before it
was rented to the City. It exceeds in many ways the specifications for the truck
tendered which accounts for the difference in cost.
Given the lengthy deliver times quoted by both bidders for new trucks, staff
calculated the total cost to purchase a new truck from the lowest bidder and
compared it to the cost to purchase the rental truck. With a 16 week, 4 month
delivery time for a new truck, the additional cost of rental for the demo unit would
add $19,980.00 to the total cost to purchase the new truck. This amounts to a total
purchased cost of $149,930.00.
The cost to purchased the rental unit is $132,900.00 which translates into a
savings of $17,030.00 off the total cost to purchase the new truck.
Based on this analysis staff recommend award of this tender to RH MacFarland
(1996) Ltd for the purchase of the rental unit.
FINANCIAL IMPLICATIONS:
As stated above, the total cost to purchase a replacement unit for vehicle 914, if
awarded as recommended, will be $132,900.00 plus tax.
This is a planned expenditure and as such funds to cover the cost were identified
in the 2011 Fleet Replacement Reserve Fund.
21
Page Three
RECOMMENDATION:
It is recommended that the tender for the supply of a replacement Traffic Truck be
awarded to RH MacFarland (1996) Ltd., for the supply of the 2011 Ford F550 cab
and chassis c/w Versalift personnel bucket, presently on rental to the City of Saint
John, in the tendered purchase amount of $132,900.00 plus tax.
Respectfully submitted,
David J. Logan
Purchasing Agent
P
'a rick Woods
Manager
22
REPORT TO COMMON COUNCIL
M & C — 2011 -113
5 May 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Tender for Cargo Van
BACKGROUND:
�s
City of Saint John
Vehicle 431 is a 2008 Chev all wheel drive, '/z tonne cargo van assigned to the
Customer Service role in the Municipal Operations Department. As such vehicle
431 is required to be available to staff assigned to that function, on a 2417 bases,
365 days per year.
When purchased in July of 2009, 431 was a demonstrator van with 4125
kilometers of usage. At last reading, approximately the end of April 2011, the
odometer reading for this vehicle had passed 184,000.
While the present 431 van has outlived its economical life as a customer service
van, it will find a home as a replacement for vehicle 912, a 2001 Ford van which
has been removed from active duty due to the need to spend extensive funds in
both mechanical and body repairs in order to pass the required NB MVI.
ANALYSIS;
Tenders closed on Wednesday April 271h with two suppliers submitting bids as
follows;
Brett Chev Olds 2011 Express Cargo Van $40,084.00
Centennial Buick GMC 2011 Savana Van $36,125.00
Staffs of Materials and Fleet Management and Municipal Operations have
reviewed the bids and have found them to be complete in every regard.
23
Page Two
FINANCIAL IMPLICATIONS:
The total cost to replace vehicle 431 and subsequently vehicle 912, if awarded as
recommended, will be $36,125.00 plus tax. Thais is a planned expenditure and as
such funds to cover the cost were indentified in the Fleet Replacement Reserve
Fund.
RECOMMENDATION:
It is recommended that the tender submitted by Centennial Buick GMC Ltd., in
the amount of $36,125.00, plus tax, for the supply of a 2011 GMC Savana
tonne, all wheel drive van, be accepted.
Respectfully submitted,
(0j g,
David J. Logan
Purchasing Agent
-& � L��
1''a rick Woods
Manager
24
REPORT TO COMMON COUNCIL
M &C2011 - 100
April 28, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Consulting Engineering Agreements with Godfrey Associates Ltd.
PURPOSE
M
The t=its• of Saint Joan
The purpose of this report is to obtain Council's approval for existing Consulting Engineering
Agreements with Godfrey Associates Ltd. to be assigned to Dillon Consulting Limited as
requested by Godfrey Associates Ltd.
BACKGROUND
When Consultants are engaged for engineering design and construction management services for
specific projects they are required to enter into a Consulting Engineering Agreement with the
City of Saint John. The Mayor and Common Clerk execute the Agreements on behalf of the City.
Godfrey Associates Ltd. has entered into Agreements with the City for the following ongoing
projects:
1. Engineering Design and Construction Management Services: Rothesay Avenue and
Simpson Drive Wastewater Pumping Stations - Mechanical and Electrical Systems
Upgrades 2009 - 0836 -T.
2. Engineering Design and Inspection Services: Rothesay Road (PDH 100) (Fulton Lane to
Colony Road) Road Reconstruction Provincially Designated Highways Improvement
Program 2007 - 0836 -W.
ANALYSIS
Godfrey Associates Ltd. has advised the City, by letter, that they have joined with another
company and will be operating under the company name of Dillon Consulting Limited.
25
M &C2011 -100
April 28, 2011
Page 2
Pursuant to paragraph 15(1) of the Consulting Engineering Agreement, it states that "This
Agreement cannot be assigned by Godfrey to any other service provider without the express
written approval of the City." Further, paragraph 29(1) of the Consulting Engineering
Agreement, states "This Agreement shall ensure to the benefit of and be binding on the
successors and assigns of the City and on the successors and permitted assigns of the
Consultant."
Godfrey Associates Ltd. has advised City staff, in writing, that the Agreements identified in the
background section of this report will be assigned to Dillon Consulting Limited who agrees to
adhere to all the terms and conditions contained in the Agreements.
Staff is of the opinion that the same high level of service will be obtained from Dillon Consulting
Limited as was anticipated under the original Agreement with Godfrey Associates Ltd.
INPUT FROM OTHER SOURCES
This report has been reviewed with the City Solicitor's office.
RECOMMENDATION
It is recommended that Common Council authorize the following Agreements be assigned from
Godfrey Associates Ltd. to Dillon Consulting Limited:
1. Engineering Design and Construction Management Services: Rothesay Avenue and
Simpson Drive Wastewater Pumping Stations - Mechanical and Electrical Systems
Upgrades 2009 - 0836 -T.
2. Engineering Design and Inspection Services: Rothesay Road (PDH 100) (Fulton Lane to
Colony Road) Road Reconstruction Provincially Designated Highways Improvement
Program 2007 - 0836 -W.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
26
REPORT TO COMMON COUNCIL
M &C2011 -99
April 29, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
M
The r=ite of Saint Joan
SUBJECT: Public Information Session
Woodward Avenue, Boars Head Road to Conifer Crescent — Storm Drainage
Improvements
PURPOSE
The purpose of this report is to inform Council of a Public Information Session that will be held
in relation to the construction of the Woodward Avenue, Boars Head Road to Conifer Crescent —
Storm Drainage Improvements.
BACKGROUND
The approved 2010 General Fund Capital Program included funding for drainage improvements
along Woodward Avenue as part of the Millidgeville Stormwater Management — Brentwood
Drainage Basin project (M &C 2010 -180, May 25, 2010).
ANALYSIS
Tenders for the Woodward Avenue, Boars Head Road to Conifer Crescent — Storm Drainage
Improvements closed on December 14, 2010. The successful Tenderer was Brad Gould
Trucking & Excavating Ltd.
Construction work is planned to start May 11, 2011 and will take approximately 7 weeks to
complete. This project will have some impact on the local traffic during construction. For this
reason it is appropriate to hold a Public Information Session to allow local residents and others
an opportunity to view the project design drawings, ask questions and give their feedback on the
construction project.
This Public Information Session is scheduled to be held at the Paroisse Saint Francois on Ragged
Point Road on Tuesday, May 10th, 2011 from 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m. This report is
being provided for the information of Council and to extend an invitation to any Councilors who
may wish to attend the Public Information Session.
27
M &C2011 -99
April 29, 2011
Page 2
The Public Information Session will be advertised and a copy of the attached notice will be
delivered door to door in the project area.
RECOMMENDATION
It is recommended that this report be received and filed.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
W
PUBLIC INFORMATION SESSION
WOODWARD AVENUE — BOARS HEAD ROAD TO CONIFER CRESCENT
STORM DRAINAGE IMPROVEMENTS
The City of Saint John will be completing storm drainage improvements in the area of
Woodward Avenue. This work will affect the intersection of Woodward Avenue and Ragged
Point Road and the intersection of Cedarwood Drive and Woodward Avenue. Ditch upgrades
will also be done along the west side of Ragged Point Road and along the north side of
Woodward Avenue.
Construction is anticipated to start May 11, 2011 and will continue until July 2, 2011.
Representatives from the City of Saint John and the project design team will be available to
answer questions related to the proposed project. The public is invited to attend an information
session on this project on the following date and times:
Date: Tuesday, May 10, 2011
Place: Paroisse Saint Francois de Sales, 77 Ragged Point Road
Time: 2:00 p.m. — 4:00 p.m. and 6:00 p.m. — 8:00 p.m.
For further information about this project, contact the Consultant, CBCL Limited,
Consulting Engineers, at (506) 633 -6650 or the City of Saint John Municipal Operations &
Engineering at (506) 658 -4455
29
REPORT TO COMMON COUNCIL
M & C 2011 -108
May 4, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Environmental Assessment and Approvals Services
Water Treatment Plant — Little River Reservoir Site
BACKGROUND
M
The City of Saint Joan
Common Council has made the provision of Safe, Clean Drinking Water its foremost priority for
the citizens of Saint John. The construction of a modern water treatment plant to filter and treat
drinking water to the highest standards is the cornerstone project of the program. In order to
move forward with the detailed design of the plant in a timely and cost effective manner, it is
necessary to conduct the environmental studies and apply to regulators for permits.
The approved 2011 Water & Sewerage Utility Fund Capital Program — Safe, Clean Drinking
Water category includes the project "Environmental Impact Assessment — New Water Treatment
Facility" to engage engineering and scientific services to complete the studies and permitting for
the new plant at the Little River Reservoir area. The project includes funding necessary to
engage services to complete the following work:
♦ Site Surveys, Field Investigations and Data Collection.
♦ Conceptual Designs and recommendations for watercourse crossings
♦ Conduct Public Consultation Process
♦ Detailed Environmental Studies
♦ Apply for and obtain permits from all applicable regulators
♦ Assist with the rezoning application process
The purpose of this report is to make a recommendation for consulting services for the
`Environmental Assessment and Approvals Services: Water Treatment Plant — Little River
Reservoir Site' project.
ANALYSIS
With detailed terms of reference documents developed by staff, a public call for proposals was
made for consulting engineering and scientific services. Submissions were received from seven
consulting firms.
30
M &C2011 -108
May 4, 2011
Page 2
A Review Committee was selected to complete an analysis of all aspects of the submissions:
♦ Dean Price, P.Eng.
Municipal Engineer
♦ Nicole Taylor, P.Eng.
Operations Manager, Water Resources & Quality
♦ William Hargrave, Ph.D., P.Eng.
Drinking Water Advisor
♦ Dave Logan, C.P.P.B.
Purchasing Agent
• Susan Steven - Power, P.Eng.
Municipal Engineer
Each member completed an independent review of the submissions, and a joint discussion was
held to develop the final ranking of submissions.
The evaluation process uses the expertise of a variety of people from Purchasing, Water
Operations, and Engineering to ensure a thorough review of the various submissions. The
contemplated work is significant; vital for construction of the water treatment facility. Care must
be taken to ensure that the necessary level of effort and expertise is being directed to the various
tasks involved in the work, while still ensuring that costs are appropriate and controllable. It is
for these reasons that cost, although very important, cannot be the sole nor most critical deciding
factor in selecting a consulting team.
Proposals were received from seven consulting firms:
• CBCL Limited
Saint John
• AECOM
Halifax
• Stantec
Saint John
• AMEC Earth & Environmental
Saint John
• Dillon Consulting
Saint John
• Fundy Engineering
Saint John
• Pinchin LeBlanc Environmental
Fredericton
As previously stated, the proposals were reviewed on the basis of the detailed terms of reference
and their relationship to the following criteria:
1. Quality and Completeness — Does the proposal address all of the concerns raised?
2. Experience — Has the consultant demonstrated, for all parties concerned (primary
consultant firm, sub consultant firms and staff of both), sufficient experience with this
type of project?
31
M &C2011 -108
May 4, 2011
Page 3
3. Methodology — Has the consultant addressed all of the areas called for in the terms of
reference and have they allowed sufficient time and resources to adequately address all
needs?
4. Cost —Is the price quoted in line with the City's estimate for the work and has it allowed
for each aspect of the project to be adequately addressed?
After careful, independent consideration of presentation, company experience, personnel and
technical proposal, the Review Committee met to analyze the findings of each member. After
completion of the "technical" evaluation, the financial proposals were opened and addressed.
These had been submitted in separate, sealed envelopes.
After due consideration the Review Committee selected the submission of Dillon Consulting as
the best proposal based on an overall rating of the evaluation criteria - presentation, company
experience, personnel, technical proposal and cost.
The submission from Dillon Consulting met all of the requirements of the proposal call, in a
manner acceptable to the committee, with a cost - effective bid for the project.
FINANCIAL IMPLICATIONS
The proposed cost of work from Dillon Consulting to provide the engineering services is
$225,435.00, not including the City's eligible HST rebate. An amount of $300,000 (all City
Share) is included in the 2011 Water & Sewerage Fund Capital Program to cover the cost of this
work.
RECOMMENDATION
It is recommended that the proposal of Dillon Consulting for the `Environmental Assessment and
Approvals Services: Water Treatment Plant — Little River Reservoir Site' be accepted and that
the Mayor and Common Clerk be authorized to execute appropriate documentation in that
regard.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
32
J. Patrick Woods, CGA
City Manager
REPORT TO COMMON COUNCIL
May 4, 2011
M &C2011 -109
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Traffic Lines and Markings Durability
BACKGROUND
M
The t=its• of Saint Joan
At its March 28, 2011 meeting, Common Council approved the annual award of a tender for the
supply of traffic line and marking paint. Questions were raised about the durability of these lines
and markings and a longer - lasting solution was sought. This report provides an update on
initiatives undertaken and continued within the City's Pedestrian & Traffic Management Service.
ANALYSIS
Each year more than 350 KM of lane lines and over 3300 total markings, including crosswalk
markings covering 1300 vehicle lanes are refreshed within The City of Saint John. Completing
this re- occurring large scope of work is further challenged by precipitation and colder
temperatures that limit the times when this work can occur.
Achieving durability of traffic lines and markings is a challenge not isolated to Saint John.
Traditional traffic paint can last only months and seldom over one year. Traffic volume, heavy
trucks, asphalt condition, chemicals deposited on the surface from vehicles, snow clearing
activities and poor weather conditions during placement reduce the life of traffic paint and
several of these factors are particularly apparent in our city. Some municipalities even refresh
markings multiple times per year to keep them visible longer. Such a solution in Saint John
would require a greater allocation of resources.
Despite these challenges, staff is aware of citizens' desire for longer lasting markings,
particularly at crosswalks, and is trialing new technologies to achieve improved results within
existing financial constraints. In 2010, after review of various studies, staff conducted trials of
more durable marking materials at various intersections. Tape made by 3M and a thermoplastic
material that is melted to the road surface were installed at both high and low traffic
intersections. Both materials were shown in studies to last longer than paint and the trials under
various conditions permitted their effectiveness to be measured. An additional in -lay process,
that includes grinding a thin layer of asphalt and applying the material just below the surface to
protect the material from snow plows, was also trialed. The below pictures taken in early May
33
M &C2011 -109
May 4, 2011
Page 2
2011 at the high traffic Rothesay Avenue /McAllister Drive intersection (one of the trial sites)
show the success of these trials by the improved durability after almost 7 months including the
last difficult winter. The first and third pictures clearly show the trial materials that are still very
visible compared to the traditional paint that is essentially gone.
Another advantage of the thermoplastic is that it can be placed in colder and even damper
conditions than paint. This is an important factor given the short construction window each year.
Staff had also trialed a different traffic paint in 2010. This paint contained more durable resins
and some areas of the City showed improved longevity of the markings. This trial had to be
discontinued for 2011 given the need to upgrade marking equipment but will likely be continued
in the future given the success.
Trials of the thermoplastic, 3M tape and inlay application will continue in 2011 as Common
Council supported necessary funds in the 2011 Pedestrian & Traffic Management Service
operational budget. The focus in 2011 will be on marking more crosswalk lines with these
durable materials to increase their visibility for pedestrians. Trials at further intersections are
also planned.
Measurement will be key to confirm success. It is clear after this winter that year -round
visibility of markings, which is requested by many motorists, pedestrians and cyclists, is
achievable with these durable materials, confirming their effectiveness. The upfront material and
labour costs for installation are much higher than traditional paint and measurement of marking
visibility over multiple years will clarify cost efficiency.
RECOMMENDATIONS
Staff recommends this report be received and filed.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
34
J. Patrick Woods, CGA
City Manager
B &R COMMERCIAL
1081 Manawaganitl. Rrl
Saint John NB, E2M 3X5
PRESENTED TO:
SAINT JOHN CITY COUNCIL
PROPOSAL: TO OFFER AID TO (RENTAL PROPERTY OWNERS) WITH ORDERED
REPAIRS TO VACANT AND /OR ABANDONED PROPERTIES LOCATED IN THE GREATER
SAINT JOHN AREA
(Plan SJ Growth Strategy)
PRESENTED
BY
LARRY YOUNG
35
Dear Council,
Please accept my thanks for hearing our proposal. B &R Commercial has been
located and operated in Saint John NS for over 20 years. Owner Ray Gaudreau has
helped to build this city in many ways including working for the city over the years in
his chosen field. B & R Commercial has been installing boilers in this city since the
early 1980's including work in the city market. B &R Commercial has 2 licensed
journeymen and 3 registered apprentices at their disposal. Recently, B & R
Commercial completed work on the new splash pads at Rainbow Park and Flemming
Ct. and looks forward to continuing their tradition of working with the City of Saint
John on future projects, such as Plan SJ growth strategy.
There are families living in sub - standard conditions in Saint John that most
people would never consider habitable. These families are unable or unwilling to
remove themselves from the situation for any number of reasons. The owners of
these buildings for various reasons have either not completed work that was ordered
by the city or, have simply left these residences in various stages of disrepair and sit
back and collect rent and hope the problem goes away. This is the motivation
behind this proposal. B &R Commercial would like to offer construction services at a
reduced cost to these owners who wish to improve the condition of their properties.
The amount of discount would be a direct result of the scope of work, conditions of
each unit, whether or not there are multiple units and whether or not the owners
supply their own materials. There are many ways in which we can make the work
less costly to the owners as it only takes effort and continued cooperation on their
behalf to make this work. If the owners supply the materials is one way to reduce
costs, we are prepared to reduce or remove mark up on high end fixtures, reduced
hourly rates etc. etc. With effort and commitment from these property owners, and
with the cooperation of the City of Saint John we can help those who wish to do
what they can to once again be the proud owners of these properties instead of the
scar they appear as now on the face of Saint John.
I would like to make this presentation to city council as soon as possible in an
attempt to stay on track with the Plan SJ Growth Strategy so we can allow for
maximum response from the property owners. Obviously there is a great need to
address this problem before more properties are lost to fire or heavy equipment and
more fines are issued (which is a benefit for the municipal coffers but reduces the
amount of cash flow from the coffers of the owners and away from any continued
financing for repairs). Our dedication along with a commitment from the City of Saint
John to make this offer available to these property owners makes this idea a more
plausible one.
36
B &R Commercial hopes, through our commitment and support, to aid those
property owners who wish to create safer, more appealing properties for their
tenants.
Sincerely,
Larry Young
(Manager)
B &R Commercial
37
A4 c Bros.
°�. Disaster Meenup
680 ROTHESAY AVE
SAINT JOHN N.B.
E2H 2H4
Phone 633 -4449
Fax 652 -6831
Dear Mayor and Council
April 11, 2011
We are currently working on helping out a family in need from our Saint John Community. The
Rumson family, Mike, Kathy and their 3 children, lost their home to fire in early December. Due to
circumstances they were uninsured and therefore have no method to rebuild their house without our
support. We currently have them housed in one of our furnished apartments, but would like to have
them back in their home in the very near future. The Rumson's are a family very involved in this
community and if we as business owners, pull together, we can make a very unobtainable goal for the
Rumson's, a reality. I am asking for the business community to pool our resources and try to get as much
financial, material and /or labour donated ( or at a reduced rate).
Currently we have:
- MVB Contracting (Mike Bishop)- removal of structure
- Shamrock Truss — Supply of roof trusses
- Hickey Bros Ltd — Framing of building
- New Wave Electric — Wiring c/w service entrance
- Bob's Kitchen Shop — ( a commitment to help)
- Hamilton's Flooring —( a commitment to help)
But we need lots more help!
The estimate to re- construct this family home carries a building fee of $680.00. As well,
although the building is being built on its original foundation, a variance from the planning
department is also required, due to a reduced side yard setback. This fee is $250.00. We would ask the
City of Saint John consider waiving these fees, due to the circumstances.
Thank you so much for your time and any assistance will be greatly appreciated,
Dick H ey
President
Hickey Bros.
Cc : Amy Poffenroth, P. Eng.
Deputy Commissioner, Building inspection Services
Ken Forrest
Commissioner, Planning and Development
'Me City of Saint John
Mayor Ivan Court
Mayor's Office
Bureau du maire
SAINT JOHN
---ter
PROCLAMATION
WHEREAS: statistics Canada will conduct the Census of
Population on Tuesday, Mary 10, 2011; and
WHEREAS: the city of Saint John supports the census
because census information is important for our
community and is vital for planning services such
as schools, daycare, police services and fire
protection; and
WHEREAS: the Statistics Act requires that personal
information provided on census questionnaires
will be kept strictly confidential; and
NOW THEREFORE: I, Mayor Ivan Court, a �! — Saint John
do hereby proclaim the week of May 9 to 13th as CENSUS WEEK in the
City of Saint John and call upon all residents to complete and return
their census questionnaires online at www.census2011.i ; c.ca or by
mail, by Tuesday, May 10, 2011.
In witness whereof I have set my hand and affixed the official seal
of the Mayor of the City of Saint John.
P.O. Box 1971 Saint John, NB Canada E2L 41-1 � www.saintjohn.ca C.P. 1971 Saint John, N. -B. Canada E21- 4L1
39
L
AF
reserveit assoclotion
I
in
1p
a
Lilt t.1 e wear
reservoir nssociOtion
Background
Little River Reservoir Association
(LRRA) formed in 2007
• Goal is to develop a community
park and green space in East Saint
John at the Little River Reservoir
( "The Rez ").
• City -owned land, leased by Irving
Oil.
➢ A municipal day park,
swimming area and
playground operates during
the summer months.
➢ Potential to develop existing
path around the river into a
walking trail for neighbours.
41
iver
ittle-
LI..-ME
reservoir association
Background
Little River Reservoir
Association
• Several clean -up days
completed.
• Open House for community
consultation held in 2007.
• Several meetings with Saint
John Leisure Services.
• Presentation made to Saint
John City Council in 2010
on project.
42
QitAle ivex
reservoir association
Park Plan
Develop Seasonal Trails
• Upgrade existing paths
to form a 3.8 km
walking trail.
• Build two bridge
crossings.
• Create look -out points
& ecosystem
interpretation areas.
w a
r.
ai
43
i
reservoir association
Park Plan
Improve Entrance and Day -Use
Area
Install a new playground for
children.
■ Create picnic areas for
families.
■ Enhance multi - purpose
meadow for activities.
■ Improve entrance to the park.
Community elementary schools to
be involved in development.
L1:1!
Litde 1 �ver
reservoir assoclation
How can we make
this happen?
With the support of Irving Oil.
■ Irving Oil has pledged support
for the proposed park.
➢An Irving Oil technical
project manager assigned to
the project.
➢Design plans commissioned.
➢Initial permitting process
initiated.
➢ Engaging business partners
to become involved through
gifts -in -kind and sponsorship
of the park.
Mi
. 00.,-v
El
LLittle
Liver
.,C
reservoir association
Next Steps
• Support from the City of Saint John
• Apply for necessary permits.
• Confirm maintenance agreement.
Ali-
.,44 _F{
Y
F '
f4
t.
11■ .
i _ iver
reservoir association
Questions & Answers
47
BY -LAW NUMBER M -23
A BY -LAW TO AMEND
A BY -LAW RESPECTING THE
STOPPING UP AND CLOSING OF
HIGHWAYS IN THE CITY OF SAINT
JOHN
Be it enacted by the Common Council
of The City of Saint John as follows:
1 A by -law of The City of Saint John
entitled. "A By -law Respecting The Stopping
Up and Closing of Highways In The City of
Saint John ", enacted on the nineteenth day of
December, A.D. 2005, is hereby amended by
adding thereto Section 218 immediately after
Section 217 thereof, as follows:
218 The City of Saint John does hereby
stop up and close permanently the following
portion of highway:
Falls View Drive: All that portion of Falls
View Drive, a public street in the City of Saint
John, in the County of Saint John, in the
Province of New Brunswick comprising 819
square metres as shown on a Plan of Survey
showing a portion of Falls View Drive, City of
Saint John, County of Saint John. Province of
New Brunswick, prepared by Kierstead
Quigley and Roberts Ltd. and dated March 10,
2011.
IN WITNESS WHEREOF The City of Saint
John has caused the Corporate Common Seal
of the said City to be affixed to this by -law the
day of A.D. 201 and signed by:
ARRETE No M -23
ARRETE MODIFIANT
L'ARRETE SUR L'INTERRUPTION DE
LA CIRCULATION ET LA FERMETURE
DES ROUTES DANS THE CITY OF
SAINT JOHN
Lars dune rdunion du conseil
communal, The City of Saint John a ddcrdtd ce
qui suit :
1 Par les prdsentes. 1'arretd de The City
of Saint John intituld, a L'arretd sur
]'interruption de la circulation et ]a fermeture
des routes dans The City of Saint John »,
ddcrete le 19 ddcembre 2005. est modifid par
l'ajout de ]'article 218 immddiatement apres
]'article 217, comme suit :
218 Par les prdsentes, The City of Saint
John barre et ferme de fagon permanente la
portion d'une route suivante :
Promenade Falls View : La totalitd d'une
portion de la promenade Falls View, une rue
publique situde dans The City of Saint John,
dans le comtd de Saint John et dans la province
du Nouveau- Brunswick, d'une superlicie de
819 m2 dtant ddsignde plus particulierement
sur un plan d' arpentage indiquant une portion
de ]a promenade Falls View, dans The City of
Saint John, le comtd de Saint John, Nouveau -
Brunswick, pr6par6 par Kierstead Quigley and
Roberts Ltd., date du 10 mars 2011, ci joint.
EN FOI DE QUOI, The City of Saint John a
fait apposer son sceau communal sur le prdsent
arretd le 2011, avec Ies signatures
suivantes
Mayor /Maire
Common Clerk /Greffiere communale
First Reading - April 26th. 2011 Premiere lecture — le 26 avril 2011
Second Reading April 26th, 2011 Deuxieme lecture -- le 26 avril 2011
Third Reading - Troisieme lecture —
.•
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49
City of Saint John
INTERNAL INSERTION ORDER
For City of Saint John use only:
Bud et Number: 110 0801 442 2010
Department- Common Clerk's Offlice LAccount # 71206
Contact: Elizabeth Gormle
Phone: 506 658 -2862
Fax: 50 674 -4214
Special Instructions (if any):
Reference: Public Presentation — Sandy Point Road Area
Newspaper Insertion Dates
(Check as applicable)
(SJTJ= Saint John Telegraph Journal)
" SJTJ City Information Ad
Date(s): Tuesday, April 26", 2011 ONLY
Information for Ad
(Boldface anything you want Bold in Ad, Centre, Tab, etc.)
Section Headline: ❑ GeneraI Notice ❑ Tender ❑ Proposal
® Public Notice
Sub - Headline
if applicable):
Text:
INSERT ATTACHED
Call to Action:
Elizabeth Gormley, Common C1erk/Greffi6re communale
Contact:
Telephone: (506) 658 -2862
50
PROPOSED MUNICIPAL PLAN
AMENDMENT
RE: SANDY POINT ROAD AREA
Public Notice is hereby given that the Common
Council of The City of Saint John intends to
consider an amendment to the Municipal
Development Plan which would redesignate on
Schedule 2 -A of the Plan, from Low Density
Residential to Open Space, the following
properties:
Parcels of land located to the southeast of Sandy
Point Road, between University Avenue and the
Cherry Brook Zoo, and a parcel of land located
between Sandy Point Road and Samuel Davis
Drive, also identified as portions of PID Nos.
00418129, 55059026, 55059034, 55196380 and
00052548, as illustrated below.
[INSERT MAP]
A public presentation of the proposed amendment
will take place at a regular meeting of Common
Council on Monday, May 9, 2011 in the Council
Chamber, Lobby Level, City Hall.
REASON FOR CHANGE:
To permit a park.
Written objections to the proposed amendment may
be made to the Council, in care of the undersigned,
by June 8, 2011. Enquiries may be made at the
office of the Common Clerk or Planning and
Development, City Hall, 15 Market Square, Saint
John, N.B. between the hours of 8:30 a.m. and 4:30
p.m., Monday through Friday, inclusive, holidays
excepted.
If you require French services for a Common
Council meeting, please contact the office of the
Common Clerk,
Elizabeth Gormley, Common Clerk
658-2862
PROJET DE MODIFICATION DU PLAN
MUNICIPAL
OBJET: REGION DU CHEMIN SANDY
POINT
Par les pr6sentes, un avis public est donne par
lequel le conseil communal de The City of
Saint John a ]'intention d'6tudier la modification du
plan d'am6nagement municipal visant a faire passer
]a classification du bien -fonds suivant, a I'annexe
2 -A du plan, de zone residendelle de faible densile
a zone des espaces uerts :
des parcelles de terrain situdes au sud -est du
chemin Sandy Point, entre ]'avenue University et le
jardin zoologique Cherry Brook, et une parcelle de
terrain situ6e entre le chemin Sandy Point et la
promenade Samuel Davis, etant aussi des parties
des N1D 00418129, 55059026, 55059034,
55196380 et 00052548, cornme le montre ]a carte
ci- dessous.
[INSERER LA CARTE]
Une presentation publique du projet de
modification aura lieu lors de la reunion ordinaire
du conseil communal le lundi 9 rnai 2011 dans la
salle du conseil, au niveau du hall d'entree, a l'h6tel
de ville.
RAISON DE LA MODIFICATION:
Permettre un pare.
Veuillez faire part au conseil par dcrit de vos
objections au projet de modification au plus tard le
8 juin 2011 a ('attention de la soussignee. Pour
toute demande de renseignements, veuillez
communiquer avec le bureau de la greffiere
communale ou le bureau de I'urbanisme et du
d6veloppement a 1'h6tel de ville au 15, Market
Square, Saint John, N. -B., entre 8 h 30 et 16 h 30
du lundi au vendredi, sauf les jours f6ri6s.
Si vous exigez des services frangais pour une
reunion de Conseil Communal, s'il vous plait
contacter le bureau de la greffiere communale.
Elizabeth Gormley, greffiere communale
658 -2862
51
0 a WE. " Z-A
Off' 52
.,. :
NO.,
i N
IJ
BY -LAW NUMBER C.P. 105 -
A LAW TO AMEND THE
MUNICIPAL PLAN BY -LAW
Be it enacted by The City of Saint
John in Common Council convened, as
follows:
The Municipal Plan By -[aw of The
City of Saint John enacted on the 3rd day
of January, A.D. 2006 is amended by:
1 Amending Schedule 2 -A, the
Future Land Use Plan, by redesignating a
parcels of land located to the southeast of
Sandy Point Road, between University
Avenue and the Cherry Brook Zoo, and a
parcel of land located between Sandy Point
Road and Samuel Davis Drive, also
identified as portions of PID Nos.
00418129, 55059026, 55059034, 55196380
and 00052548, From Low Density
Residential to Open Space classification
- all as shown on the plan attached hereto
and forming part of this by -law.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2011
and signed by:
Mayor
ARRETF, No C.P. 105 -_
ARRETE MODIFIANT L'ARRETE
RELATIF AU PLAN MUNICIPAL
Lors d'une reunion du Conseil
communal, The City of Saint John a ddicte
ce qul suit:
Uarrete relatif au plan municipal de
The City of Saint John decrete le
3 janvier 2006 est modifie par :
]a modification de ]'annexe 2 -A,
relative au plan d'utilisation future des
terres, afin de faire passer la designation
des parcelles de terrain situees au sud -est
du chemin Sandy Point, entre ]'avenue
University et le jardin zoologique Cherry
Brook, et une parcelle de terrain situee
entre le chemin Sandy Point et la
promenade Samuel Davis, etant aussi de
parties des NID 00418129, 55059026,
55059034, 55196380 et 00052548, de zone
residentielle de faible densite a zone des
espaces verts
- toutes les modifications sont indiqu6es sur
le plan ci joint et font partie du present
arrete.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal stir le
present arrete le 2011. avec les
signatures suivantes :
Common Clerk/Greffiere communale
First Reading -
Prerniere lecture
Second Reading -
Deuxierne lecture
Third Reading -
Troisieme lecture
53
May 5, 2011
Your Worship and Members of Council,
Subject: Exhibition Park — The Field House
Requesting permission to play a video (8 minutes) in open session. This project has
many positives in my opinion for the greater Saint John area.
Respectfully Submitted,
Chris Titus
Councillor
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca � C.P. 1971 Saint John, N. -B. Canada E2L 4L1
54
:r�l'iRl:
May 5, 2011
Your Worship and Members of Council,
Subject: Paving of Chesley Drive
Paving 3 lanes on Chesley Drive will not result in a total fix for this important section of roadway
that our residents depend on. This street is one of the only 2 ways for residents to access the
west side of our City.
Motion:
To direct the City Manager to consider paving 4 lanes on Chesley Drive rather than 3
lanes.
Respectfully Submitted,
Bill Farren
Councillor
The City of Saint John
lt' -
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4LI I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
55
May 5, 2011
Your Worship and Members of Council,
Subject: Winter Street Parking on Champlain Street
I have been contacted by a resident on Champlain St. West and they are asking Council to
make their street "no parking" during the winter months.
Motion:
To direct the City Manager to examine the possibility of making Champlain Street West a
no parking street during the winter months and report back to Council in 4 weeks time, if
not sooner.
Respectfully submitted,
Bill Farren
Councillor
The City of Saint John
( 4)-..
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca I C.P. 1971 Saint Jahn, N. -B. Canada E2L 4L1
----------
56
"1
May 1, 2011
His Worship Ivan Court and
Members of Common Council
Your Worship and Councillors:
Subject: illegal dumping and improper storage of garbage
Illegal dumping and improper storage of garbage continues to be an ongoing concern in our
municipality, especially in some of our city's priority neighbourhoods. I would like city staff to
make a presentation to Council with regard to this matter. The report should include and not be
limited to:
• Current policies and procedures followed in identifying and dealing with illegal dumping
and improper storage of garbage
A brief history of the number of cases handled by staff over the past year
• Possible creative changes to bylaws and/or improvements to the enforcement of current
bylaws that would result in producing a greater level of efficiency and compliance.
The two pictures I have included in my submission to Council are examples of illegal dumping
and improper storage of garbage. One picture shows an empty lot in the north end which
became a dumping site. This site was left in this condition for at least a month. As you may be
aware, ONE Change cleaned this empty lot as a part of their annual spring clean up. I
congratulate the ongoing efforts of community groups like ONE Change to make their
community a better place! I feel, however, a "spring clean up" is designed to gather winter
"litter" that accumulates over the winter months and should not include having to address and
remediate a dangerous illegal dump site in the middle of a residential neighbourhood.
Motion: The city manager will prepare a report and schedule a presentation with regard
to the issue of illegal dumping and improper of storage of garbage.
Respectively Submitted,
(received via e-mail)
Councillor Snook
(P41
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintiohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
---ter
57
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May 5, 2011
Your Worship Mayor Ivan Court &
Members of Common Council:
Issue: Road Conditions and Financial Investment —Capital Budget 2012
Context:
• Citizens are frequently mentioning their frustrations over road conditions. Citizens are
also demanding to see a "more direct" correlation between new construction, new tax
revenue and consequently new improvements to our City.
+ Mr. Groody [November 15, 2010] completed a comprehensive examination of the status
of asphalt pavement regarding our roads and streets. [Asphalt Pavement 2010 Condition
Analysis]
• Within this document he states, "consider the funding levels required annually to raise
the average PCI towards the desired condition. "[page 1, recommendation 31
• Tax lift from the new Court House will be substantial "new" revenue for the City of Saint
John.
Motion: That the new tax revenue brought to the City of Saint John through the
development of the new Provincial Court House be given strong consideration for annual
investment into the City's network of roads and streets and that this matter be referred to
the 2012 budget deliberation process.
Re subm' d
eter McG ire
Councillor — City of Saint John
-4 _.,
SAINT N r' JOHN
P.O. Box 1971 Saint John, NB Canada E2L 40 wwwsaintjohn.ca C.P. 1971 Saint John, N. -B. Canada E2L 4L1
•1
.r'
I
May 5, 2011
Your Worship Mayor Ivan Court &
Members of Common Council:
Issue: Urban Infill Opportunities and Incentives
Context:
• Asa member of the Citizen's Advisory Committee for Plan SJ we are frequently hearing
positive feedback from citizens and developers with respect to the "critical' aspect of
incentive options for the development of urban infill opportunities.
• Acknowledge the fact that old incentive programs are gone [eg. RIA]
• Acknowledge that new incentive programs are being developed and will be brought forth
by the Planning Department
Motion: As the City Manager comes forward with new development financial incentive
programs, as previously directed by Council, that strong consideration be give to
programs that encourage urban infill growth opportunities.
R tfully submitt ,
r
Peter McGuire
Councillor — City of Saint John
fy
SAINT JOHN
----------�
P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint john, N. -B. Canada. E2L 4L1
61
May 3, 2011
His Worship Ivan Court and
Members of Common Council
Your Worship and Councillors:
Subject: Vacantlderelict buildings update
In 2008 1 asked Common Council to begin the process to more aggressively deal with the issue of vacant
(unoccupied) derelict /boarded up buildings in our municipality. Great progress has taken place over the
past couple of years as we have pushed for better laws and increased levels of resources to implement a
more ambitious schedule for the demolition of vacant /structurally unsound and dangerous properties.
There are a number of vacant buildings that have remained in a state of disrepair for a number of years
which constantly cause residents concern. Recently I've had conversations with worried citizens about
98 —100 St. James street which is boarded up and frequently attracts vandalism and mischievous
behavior. Please provide information with regard to the time it will take for this case to be resolved and
brought to a satisfactory conclusion. I would also like clarification concerning the rights of the general
public to receive information about the status of derelict /boarded up properties. There is a
considerable amount of public pressure to know when these buildings are being taken down etc. due to
the fear generated by the risks posed by these boarded up buildings.
Motion: The city manager will prepare a report to update Council on the above
mentioned property.
Respectively Submitted,
Councillor Snook
l_*
SAINT JOHN P.O. Box 1971 Saint john, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21- 4L1
62
REPORT TO COMMON COUNCIL
May 9, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council:
The City of Saint fohn
SUBJECT: Neighbourhood Development Stimulation Grant Applications
2011
The Neighbourhood Development Stimulation Grant Program has been vital to the
sustainability of the City of Saint John priority neighbourhood organizations since 2008.
For 2011, Common Council approved a budget of $160,000 toward this program. This
grant program has supported staffing, leadership capacity building and program
initiatives in the community resulting in a high level of neighbourhood engagement and
participation. Priority neighbourhoods are becoming more empowered in their respective
communities and have strengthened inter - neighbourhood relationships and bonds
through community networking.
The 'Neighbourhood Development Stimulation Grant" 2011 program received requests
from the Waterloo Village, East Saint John, and Around the Block Newspaper through
Vibrant Communities; ONE Change, PULSE, Crescent Valley Resource Centre, Quality
Learning New Brunswick, The Resource Centre for Youth, and Westside PACT.
Organizations have requested funding to sustain staffing levels and operations that will
result in the continuation of programs, services and positive outcomes within each of
their neighbourhoods.
ANALYSIS:
The Neighbourhood Development Stimulation Grant is a catalyst in strengthening priority
neighbourhood organizations by effectively engaging residents to identify needs, issues
and concerns, and to take action in their community. Although young from an
organizational perspective these organizations have made a positive impact within their
neighbourhoods.
These organizations continue to demonstrate perseverance and the ability to leverage
additional funding and "in kind" support from local business, community supporters and
other levels of government.
63
Following is a summary of each organization's application with staff recommendations
provided.
Quality Learning New Brunswick
(Literacy and Capacity Building in Priority Neighbourhood Seniors' Libraries)
Quality Learning New Brunswick goal is to encourage literacy and reading for seniors by
establishing and enhancing resident libraries in the priority neighbourhood senior
complexes. QLNB wishes to explore this innovative approach to meet a need for literacy
and learning support in publicly owned seniors' housing. This need was recognized by
the Department of Social Development who will partner with this project. The project
will include five area residences: Brunswick Drive (The Village); Danells Drive (Lower
West); Smythe Street; Charlton Place and Stephenson Towers (two buildings located
between the Old North End and Crescent Valley). Seniors at these complexes will have
better access to a wide range of reading resources by establishing such libraries.
Recommendation: $4,794
Crescent Valley Resource Centre
The Crescent Valley Resource Centre is a renewal application for financial support of the
Crescent Valley Resource Centre operations and employment of a CVRC Executive
Director.
The Crescent Valley Resource Centre plan is to hire a full time Executive Director who
will network with the community in addition to the responsibility of overseeing the
operation of the Resource Centre. The organization realizes that to further evolve an
executive director position with diverse skills is essential to effectively network with
other community organizations, manage the centre and continue to develop programs.
This organization continues to evolve and gain momentum in making positive changes in
the Crescent Valley neighbourhood.
Recommendation: $22,500
Village Association / East Saint John Neighbourhood Organizer - (Vibrant
Communities)
This request is submitted by Vibrant Communities Saint John on behalf of the Village
Association and East Saint John - Reading and Roxbury Crescent.
Vibrant Communities goal is to continue the employment of the neighbourhood
organizer staff position to work with these partnering neighbourhoods in planning,
building resident capacity and developing program initiatives.
This Neighbourhood Organizer position employs a low- income resident who has gained
skills and leadership through capacity building programs such as Learn and Go,
Neighbourhood Assistants, and Power UP.
Vibrant Communities success in support and leadership building capacity with other
priority neighbourhoods will now be focused on the Village and East Saint John
neighbourhoods.
Recommendation: $18,500
Vibrant Communities —"Around the Block Neighbourhood Newspaper"
The "Around the Block Neighbourhood Newspaper" is requesting a renewal of their
grant for another one year term.
This neighbourhood paper continues to evolve and improve in both quality and quantity.
The paper brings the five priority neighbourhoods together using this tool to promote,
communicate and praise each neighbourhood's accomplishments and success stories.
Furthermore, it provides learning and educational opportunities for residents to be
authors of stories in the newspaper. To date Around the Block has produced sixteen
editions of the paper and has increased distribution to 9,000 copies per edition.
Recommendation: $22,500
One Change Inc.
The One Change Inc. is a renewal request for financial support to sustain employment
of their Neighbourhood Coordinator position.
This position has built leadership capacity in the community and has developed program
opportunities and positive outcomes for the neighbourhood. The One Change continues
to work with its many neighbourhood partners including the North End Community
Centre, Main Street Baptist Church, Lorne School and Centennial School.
Funds will be used to sustain a full -time Neighbourhood Coordinator position who will
work with the community case worker, recreation coordinator and academic case worker
currently in place through federal funding received by the ONE Change.
The Coordinator will also supervise student placements, volunteers, and community
service for offenders.
Recommendation: $22,500
65
The Resource Centre for Youth (TRC)
The TRC is requesting continued support to employ staff for the Oasis Program. The
Oasis Program provides services and support to youth who are "homeless" or "near to
being homeless" in our community. The TRC Oasis program was noted as an excellent
model at the National Homeless Conference held in Ontario 2008.
The TRC wishes to continue the Oasis program and the hot lunch program that at "risk"
youth have come to rely on in the community. TRC Case Management service will
continue to work and build relationships with Oasis clients and offer them opportunities
and support for an exit from street life.
Staff is supportive of continued funding of the Oasis Program.
Recommendation: $22,000
Westside PACT
The Westside PACT is requesting a renewal of their 2010 grant application which will
support employing staff at the Westside PACT facility located in the priority
neighbourhood of the Lower West Side.
Westside PACT is requesting funding to hire staff to sustain established health, wellness
and neighbourhood initiatives. Neighbourhood engagement and support has been
strong for programs and initiatives such as the Bike Rodeo, Neighbourhood Clean up,
Canada Day and New Brunswick Day celebration which are spearheaded by Westside
PACT.
Funding will help support a Community Development Coordinator to supervise and
manage Westside PACT projects throughout the year and help employ two Summer
Community Resource Assistants. This funding is essential in supporting the Westside
P.A.C.T. initiatives and will also support the Community Health Worker medical service
programming in the West Side. The programs offered through these positions are the
cornerstone for this organization in bringing the community together with emphasis on
low- income families.
Recommendation: $22,500
PULSE (People United Lower South End)
PULSE is requesting funding from the City of Saint John to support staffing and program
initiatives at the Neighbourhood Resource Centre and Community Police office located
on Wentworth Street.
PULSE currently operates this building through a board of directors, one part -time staff
and volunteers in the community. This group is requesting funding to sustain the
Operations Manager staff position which is responsible to schedule and supervise the
resource centre, and coordinate neighbourhood programs in the South End. PULSE will
take a leadership role in the community by implementing project committees for the
Rainbow Park revitalization program, community clean -up programs, adopt a block
program and other special projects for the South End neighbourhood.
PULSE continues to be very active in providing neighbourhood programs and services
and serving as an advocacy for improving the quality of life in the South End.
Recommendation: $22,500
Table l: Grant Amount Requested / Recommendation
Group / Project
Request
Recommendation
Quality Learning New Brunswick — Seniors'
Complex Libraries
$4,794
$4,794
Crescent Valley Resource Centre
$25,000
$22,500
Vibrant Communities — Neighbourhood Organizer
(Waterloo Village & Eastside Motivators
$19,500
$18,500
Around the Block — Neighbourhood Newspaper
(Vibrant Communities)
$25,000
$22,500
ONE Change
$25,000
$22,500
The Resource Centre for Teens (TRC)
$24,072
$22,000
Westside PACT
$25,000
$22,500
PULSE
$25,000
$22,500
TOTAL
$168,572
$157,794
There remains a balance of $2206 in this grant program that Leisure Services will
allocate to neighbourhood planning initiatives throughout the year.
Supporting these requests enable the neighbourhoods to mobilize staff, volunteers and
resources to effectively produce positive outcomes for their communities.
RECOMMENDATION:
That Common Council supports the listed organizations by providing each a grant as per
the recommendations outlined in Table 1.
Respectfully submitted,
Bernie Morrison
Commissioner of Leisure Services
J. Patrick Woods, CGA
City Manager
KW
67
REPORT TO COMMON COUNCIL
M & C — 2011 -102
5 May 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Employee Assistance Program (EAP) Service Provider
(RFP No. 2011- 092001P)
BACKGROUND:
The City of Saint John recognizes its employees as its greatest asset. A healthy and
productive workforce is paramount to the continued success and growth of the City,
both as an organization and as a place to live and work. As such, the City of Saint
John, through its Human Resources Department, is a firm proponent of maintaining a
cutting -edge Employee Assistance Program (EAP) to ensure its employees have
'round- the -clock access to the resources they need to deal with the issues that they
may face both personally and professionally.
For many years, the City of Saint John has provided an EAP to its employees and
their families. Historically, and in the current environment, there exists no formal
contract. Hence, the EAP Committee felt it was in the best interest of the City to
issue an RFP to engage a service - provider and to establish a formal contract for
said services.
ANALYSIS:
The intent of the call for proposals was to establish an initial three (3) year
contract with the option, upon mutual agreement with the vendor and no
significant changes in scope or cost, of two (2) additional one (1) year extensions.
The RFP was issued on February 18, 2011 and closed on March 10, 2011.
Four (4) vendors chose to respond by submitting offers:
Manulife Financial
Toronto, ON
Ceridian Canada
Markham, ON
Gentle Path Counseling Services
Saint John, NB
Family Plus /FSEAP
Saigyohn, NB
n�� 8v
t. rn
M & C — 2011 -102
PAGE 2
ANALYSIS .... CONT'D:
Proposals received were to address a number of items of significant importance to
the City of Saint John's EAP requirements, as identified by the Human Resources
Department, including but not limited to:
➢ Counseling Services to assist with those various personal issues that may
have an effect on an individual's ability to cope with daily stresses,
➢ Specific Counselor Requirements (i.e. educational levels achieved,
professional licensure(s) held, professional insurance held, etc.)
➢ Crisis Management (i.e. on -site support for employees following traumatic
events)
➢ Accessibility to the EAP Provider (i.e. 24 -hr access, "1 -800" phone
number, etc.)
➢ Privacy and Confidentiality
➢ Statistical Reporting (i.e. confidential quarterly reporting on EAP services
accessed and any trends in usage)
EAP Communication and Implementation Plan (i.e. steps vendor will take
to assist the City in "rolling -out" it's new program)
➢ Value -Added Services (i.e. online services, health and wellness
newsletters, training, workshops, etc.)
The City of Saint John's EAP committee, consisting of representatives from the 4
bargaining units and Management Non -Union staff, along with staffs of Materials
Management and Human Resources formed the bases of the Proposal Evaluation
Committee. This group was tasked with the role of reviewing each submission
against the standard proposal evaluation criteria as defined in the City's Policy
and Procedures and detailed in the proposal call document. These criteria consist
of the following;
➢ Quality and completeness of the submission,
➢ Company background and relevant experience,
➢ The vendors staff team and their relevant experience,
➢ A demonstrated understanding of the scope of the services required, and
➢ Cost
Also in accordance with the City's standard procedures, the committee members
individually evaluated and ranked each proposal based on the proposals' technical
merits. Following this, the committee met as a group to discuss the proposals and
to review the scores and resulting rankings.
Upon completion of this step, the committee opted to exercise its right to short list
the bids and invited 2 proponents to meet with the group to provide an oral
presentation of their bid and to address specific questions.
.•
M & C — 2011 -102
PAGE
ANALYSIS ... Cont'd
At the conclusion of this extensive evaluation process, the committee
unanimously recommended the proposal submitted by Manulife Financial. While
their bid not only scored the highest technically, as it clearly demonstrated how
Manulife are in the best position to meet and exceed the City of Saint John's EAP
requirements, their financial proposal which was opened only after the technical
evaluations were completed, represents the lowest cost solution to the City of
Saint John.
FINANCIAL CONSIDERATIONS:
The estimated total cost to the City of Saint John to establish a three (3) year
contract with Manulife Financial for the provision of EAP services if awarded as
recommended will be approximately $83,160 plus tax ($27,720 plus tax, per
year).
This is an expenditure for which funds are normally allocated in the annual Fringe
Benefits calculations of the City's operating budgets.
RECOMMENDATION:
It is recommended that the proposal for the establishment of a contract with a term
of 3 years, to commence upon award by Council, for the provision of an
Employee Assistance Program (EAP) as submitted by Manulife Financial at an
estimated annual cost of $27,720.00 plus tax, be accepted, and further that two (2)
one (1) year extensions, at the sole discretion of the City and upon mutual
agreement with the vendor, be included, and further that the Mayor and Common
Clerk be authorized to execute the necessary contract documents.
Respectfully submitted,
David J. Logan
Purchasing Agent
Patrick Woods
City Manager
70
REPORT TO COMMON COUNCIL
M &C2011 -101
May 5, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: 2011 Roadway Construction Projects
BACKGROUND
M.
The City of Saint John
Staff of local road authorities - New Brunswick Department of Transportation ( NBDOT) and the
City of Saint John — plus the Saint John Police Force and Saint John Transit, met in April to
exchange information on planned construction projects and to consider effects of the
construction on the transportation network and traffic in the Saint John region. The meeting was
productive; with groups sharing information on major projects that will impact traffic flows
during the 2011 construction season.
In addition to the request from Council (letter from Councillor Titus), this highlighted the need
for a coordinated approach and comprehensive communications program to advise network users
and other stakeholders on what to anticipate in 2011. The process continued with a second
meeting on May 4 and included local utilities Saint John Energy, Enbridge Gas, Maritimes &
Northeast Pipeline and Rogers, in addition to NBDOT, Police Force, Transit, Parking
Commission and Municipal Operations & Engineering. The 2011 construction season will again
have many large projects with impacts to traffic flows on major traffic arteries.
The purpose of this report is to update Council on current and planned roadway construction and
the steps being taken to help mitigate impacts on users of the transportation network.
ANALYSIS
The second phase of the Harbour Bridge project (eastbound lanes of the structure) is anticipated
to proceed, but at the time this report was being drafted NBDOT was unable to give a firm
timeline for the start of construction - pending the outcome of ongoing contractual discussions.
The Harbour Bridge project, once underway, will have an impact on traffic in a very significant
way and will require a combined public communications effort between NBDOT and the City to
keep motorists updated on construction activities and alternate routes. Information related to the
central portion of Harbour Passage under the bridge structure will be covered in a separate
report.
As Council is aware, the One Mile House Interchange project is well underway. Traffic flows
into, through and out of the City will be affected by the continuing construction work.
71
M &C2011 -101
May 5, 2011
Page 2
The City of Saint John also has a number of major construction projects under both the General
Fund and Utility Fund Capital Programs that will have an impact on traffic arteries. A map
identifying the location of 2011 City projects is attached. Projects that will have a significant
impact on traffic are highlighted later in this report.
Communications — Construction Information
Keeping citizens informed is a key component of a successful construction season. Operations,
Engineering, SJ Water, Saint John Police and Communications will work together with
SJ Transit, SJ Parking Commission, NBDOT, the Active Transportation Group and the various
other utilities and contractors to ensure that the public is kept informed on projects, delays and
changes to traffic patterns. The various groups will also work together to promote information
regarding alternate routes and modes of transportation. The public should consider car pooling,
public transit, park & ride, and employers may wish to consider alternate hours of operation to
help reduce traffic at peak times.
A coordinated communications campaign is being initiated to keep the public informed on
construction progress throughout the season, along with impacts on the highway and road
networks and various forms of transportation.
The following will be utilized to communicate information to the public:
• Public information sessions for major projects where required (example: a separate
report advises of a planned Public Information Session for Woodward Avenue — Storm
Drainage Improvements);
• The weekly construction updates report that is sent to the media and posted to the City's
website each Friday. The weekly update for April 29, 2011 is attached for information;
• Placement of the attached City of Saint John Projects Map on the City's website;
• Utilizing "Insight" to detail project information;
• Construction/traffic information in summer safety campaign radio advertising;
• "Spot" traffic advisories and disseminating through various channels;
• Onsite information signage where needed;
• Working with Destination Saint John and the Visitor Information Centres to keep
visitors /tourists informed;
• Distributing information through the Board of Trade magazine "Currents" (circulation
5,000).
72
M &C2011 -101
May 5, 2011
Page 3
Saint John Harbour Bridge
As stated in the Background section, the 2011 Harbour Bridge rehabilitation project has not yet
commenced and there are ongoing discussions taking place between the contractor and NBDOT.
Once construction timelines are known, staff will coordinate communication efforts with
NBDOT.
One Mile Interchange
Steady progress is being made on construction of the One Mile Interchange. The project is
currently scheduled for completion in the fall of 2012. Construction activity this year will see
lane reductions on the Throughway to accommodate overhead beam placement and
reconstruction of Rothesay Avenue/Russell Street in the area of the structure. A closure of
Rothesay Avenue at the intersection with Russell Street is also planned for a week this coming
fall to allow overhead beam placement.
City Projects
The attached City of Saint John Projects Map for 2011 includes projects under several
categories:
• Asphalt Maintenance Resurfacing
• Street Reconstruction
• Water and Sewer Renewals
• Harbour Clean -Up Program
Generally, the asphalt maintenance resurfacing projects are carried out in stages: asphalt cold
milling, structure adjustments and paving. These projects are normally of short duration with
each location taking a few days to complete depending on length of roadway to be resurfaced.
Water & Sewer Renewals and Harbour Clean -Up collection and forcemain piping projects
require trench excavation in roadways and will result in lane reductions, but there will be full
road closures only in special cases where buried infrastructure is complex.
Street Reconstruction projects normally involve underground infrastructure renewals and
replacement of roadway granulars in preparation for new curb, sidewalk and asphalt installations.
This type of construction work normally requires full road closure.
From the Projects Map, the following projects will result in significant impacts to traffic flow.
• Westfield Road Reconstruction — Dalton Court to By Road #7 (plan to maintain one lane
of alternating traffic during construction).
• Bleury Street Reconstruction — Sand Cove Road to Molson Avenue (will likely result in
road closures and detours).
• Market Place Reconstruction — (road closure and detours).
73
M &C2011 -101
May 5, 2011
Page 4
• Kennebecasis Drive Culvert — at Brothers Cove (road closure and detour).
• Station Street /City Road Forcemain — Harbour Station to Haymarket Square (lane
reductions).
• Union Street Reconstruction Aquatic Center to Wellington Row (road closures and
detours).
• Broad Street /Crown Street Forcemain — Charlotte Street to Haymarket Square (lane
reductions).
• Westmorland Road Reconstruction — Westmorland Place to Kervin Road (road closures
and detours).
Traffic disruption could be subject to change depending on particular design and/or construction
circumstances. Detailed traffic control plans will be developed with contractors and design
consultants for all major construction projects. In addition to those identified above, other
planned projects shown on the Projects Map should be less disruptive.
There will also be normal operational and maintenance activities carried out by Saint John Water
and Municipal Operations crews. These are smaller in scope and usually only disrupt traffic on a
street or street sections for a relatively short period. Staff will also be communicating with other
local utilities — Enbridge Gas, Bell Aliant and Saint John Energy — to exchange information
about their work activities in order to coordinate respective programs and plans.
CONCLUSION
Many construction projects and activities have begun or are planned for the 2011 construction
season. Agencies are coordinating their public communications effort and this will continue as
projects progress. Despite these, the public should expect disruption to traffic flows. Patience and
understanding on the part of all network users will be important.
RECOMMENDATION
It is recommended that Common Council receive and file this report.
Respectfully submitted,
J. M. Paul Groody, P. Eng. J. Patrick Woods, CGA
Commissioner City Manager
Municipal Operations & Engineering
74
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City of Saint John
Projets 2011 Projects
Asphalt Maintenance Resurfacing
Entretien et resurfagage de la chaussee asphaltee
Street Reconstruction
Reconstruction des Routes
Water and Sewer Renewals
Renouvellement Eau / Egout
Harbour Clean -Up Program
Programme de Nettoyage du Port
WEEKLY CONSTRUCTION UPDATE
Municipal Operations and Engineering
Ingenierie et operations municipales
(506) 658 -4455 Fax /Telecopieur : (506) 658 -4740
SAINT JOHN municipa lope rations @saintiohn.ca http: / /www.saint*ohn.ca
The City of Saint Jahn
Weekly Update / Nouvelles hebdomadaires April 29, 2011 / le 29 avril 2011
Drive with Caution or Use Alternate Routes Conduisez prudemment ou utilisez un trajet de rechange.
Police Will Be Monitoring Traffic La police surveillera la circulation.
Weather Permitting Si le temps le permet...
Expect Traffic Interruptions S'attendre 6 des interruptions de la circulation.
CITY OF SAINT JOHN PROJECTS
NEW/ NOUVEAUX TRAVAUX :
Woodward Avenue (near #601) — Pressure Reducine Valve
and Chamber Renewal (2009 -35) — Beginning May 3, 2011
— Removal of the old pressure reducing valve and chamber.
Motorists are advised to reduce speed and drive carefully in
the construction zone.
Projected Completion: May 6, 2011
Kevin O'Brien
CONTINUING / ENCOURS :
L'avenue Woodward (ores de #6011— Renouvellement du
reducteur de pression et de la chambre (2009 -35) - A compter
du 3 mai 2011— Enlevement du Vieux detendeur de la pression
et le compartiment de soupapes. Les automobilistes sont
conseilles de reduire la vitesse et I'unite soigneusement clans la
zone de construction.
Achevement prevu: le 6 mai 2011
Honeysuckle Drive — Relief Storm Sewer (2010 -27) —
Promenade Honeysuckle — D'dgouts pluvial de secours
Beginning April 11, 2011— Installation on a new storm
(2010 -27) - A compter du 1 avril 2011— Installation sur un
sewer between Thistle Street and Lilac Street. Partial road
nouvel egout pluvial entre la rue Thistle et la rue Lilac.
closures are likely. Motorists are advised to reduce speed
Fermetures de routes sont susceptibles partielle. Les
and drive carefully in the construction zone.
automobilistes sont conseilles de reduire la vitesse et I'unite
soigneusement clans la zone de construction.
Projected Completion: May 13, 2011
Achevement prevu: le 13 mai 2011
(John Campbell)
Market Place — Water Main, Sanitary Sewer and Storm
Place Market — Installation de la conduite d'eau principale, des
Sewer Installation and Street Reconstruction (2009 -16) -
esouts sanitaires et des egouts pluviaux et travaux de refection
de la rue (2009 -16) — A compter du 30 mars 2011- Installation
Beginning March 30, 2011- Market Place from King Street
West to St. John Street — Installation of new water main,
d'une nouvelle condouite d'eau, d'egout sanitaire et d'egout
sanitary sewer and storm sewer as well as full street
pluvial ainsi que la reconstruction de la rue complet. Une vole
reconstruction. One lane will remain open on Market Place
restera ouverte sure la place Market pour le trafic local. La
for local traffic. Through traffic will be rerouted. Motorists
circulation transit sera deviee. Les automobilistes sont conseilles
are advised to reduce speed and drive carefully in the
de reduire la vitesse et I'unite soigneusement clans la zone de
construction zone.
construction.
Projected Completion: October 15, 2011
Achevement prevu: le 15 octobre 2011
(Susan Steven - Power)
Spar Cove Road - Wastewater Pumping Station (2010 -24) —
Chemin Spar Cove - Poste de pompage des eaux usees
Construction started on Spar Cove Road Wastewater Pumping
(2010 -24) — La construction a commence sur chemin Spar Cove
Station. This is a Harbour Clean -Up project.
poste de pompage des eaux usees. Ceci est un projet de
Nettoyage de Port.
Projected Completion: September 2, 2011
(Kendall Mason)
Achevement prevu: le 2 septembre 2011
76
Weekly Update / Nouvelles hebdomadaires - 2 -
Harbour Clean -Up Project - Harbour Station Sanitary Lift
Station No. 10 & Forcemain (2010 -13) - Beginning Friday,
February 25, 2011
Projected Completion: September 20, 2011
(Kendall Mason)
Westfield Road, Phase A — Street Reconstruction
(2009 -20) Resuming June 1, 2011 — Westfield Road from By
Road #7 to just beyond Ketepec Road — Storm sewer, road
reconstruction, new curb and sidewalk installation. Some
traffic delays are likely. Motorists are advised to reduce
speed and drive carefully in the construction zone.
Projected Completion: August 31, 2011
(David Russell)
Brentwood Crescent — Woodward Avenue Storm Sewer
(2009 -27) — Resuming April 11, 2011— Installation of new
storm sewer along Brentwood Crescent from Woodward
Avenue to Civic #28 and site work along Woodward Avenue
from Millidgeville North School to Brentwood Crescent.
Some traffic and parking interruptions are likely. Motorists
are advised to reduce speed and drive carefully in the
construction zone.
Projected Completion: May 20, 2011
(John Campbell)
Various services around the City — Fairville Boulevard;
Harding Street West; Manchester Avenue and Grandview
Avenue.
Gas Pipeline Installation by Enbridge Gas
ected Completion: May 6, 2011
FINISHED OR POSTPONED / TRAVAUX TERMINES OU REPORTES :
OTHER PROJECTS
One Mile House Interchange Lane Narrowing
Starting Monday, April 18, 2011— The Department of
Transportation wishes to advise the traveling public that
the Westbound lanes on Route 1 near the Crown Street
ramps will be narrowing to one lane commencing
Monday, April 18, 2011 for approximately seven (7) weeks
(weather permitting). This traffic disruption is necessary
to facilitate work on the One Mile House Interchange
project.
The Department apologizes for any inconvenience this
may cause and reminds motorists to reduce speed in a
construction zone and to drive safely.
Projected Completion: June 10, 2011
Construction
April 29, 2011 / le 29 avril 2011
Station de Pompage Sanitaire Numero 10 et le Conduite de
Refoulement de Harbour Station (2010 -13) - A compter du
vendredi 25 fevrier 2011
Achevement prevu: le 20 septembre 2011
Chemin Westfield, phase A — Refection des routes (2009 -20) —
Reprendre du 1 juin 2011- Du chemin Westfield a partir de
1'embranchement no 7 juste au -dela du chemin Ketepec. Egout
pluvial, refection du chemin, installation des nouvelles
bordures et des trottoirs. Quelques retards de circulation sont
probables. Les automobilistes sont conseilles de reduire la
vitesse et ('unite soigneusement dans la zone de construction.
Achevement prevu: le 31 aout 2011
Croissant Brentwood et avenue Woodward — kouts pluviaux
(2009 -27) - Reprendre du 11 avril 2011— Installation du nouvel
egout pluvial le long de croissant Brentwood de ('avenue de
Woodward a civique #28 et site travaille le long de ('avenue de
Woodward de Millidgeville I'Ecole du nord au croissant de
Brentwood. Quelques interruptions de trafic et stationnement
sont probables. Les automobilistes sont invites a reduire leur
vitesse et de conduire prudemment dans la zone de
construction.
Achevement prevu: le 20 mai 2011
Les divers services autour de la Ville — boulevard Fairville; rue
ouest Harding; avenue Manchester et avenue Grandview.
Installation de gazoduc par Enbridge Gas
Achevement prevu: le 6 mai, 2011
One Mile House Interchange Lane Narrowing
A compter mardi 18 avril 2011— le ministere des Transports tient
a informer le public de deplacement que Les voies en direction
ouest Sur la route 1 pres de la rampe du rue Crown seront
retreciront a une voie commengant le lundi 18 avril 2011 pour
environ sept (7) semaines (le temps le permet). Cette
perturbation de la circulation est necessaire pour faciliter le
travail Sur le projet d'echange de maison de mile.
Le ministere s'excuse de tout inconvenient que cela peut causer
et rappelle aux automobilistes de reduire la vitesse dans une zone
de construction et de conduire prudemment.
Achevement prevu: le 10 juin 2011
Dept. of Transportation, Province of New Brunswick Dept. of Transportation, Province of New Brunswick District
District Transportation Engineer — District 04 -Saint John Transportation Engineer — District 04 -Saint John
77
Weekly Update / Nouvelles hebdomadaires - 3 -
One Mile House Interchange Crown Street Ramp Closing
Starting Tuesday, April 19, 2011- New Brunswick
Department of Transportation (NBDOT) wishes to advise
the travelling public that the Crown Street Ramp exit 125
on Route 1 near the One Mile House Interchange will be
closed commencing Tuesday, April 19, 2011 for
approximately 1 hour (weather permitting). This traffic
disruption is necessary to facilitate work on the One Mile
House Interchange project.
The Department apologizes for any inconvenience this
may cause and reminds motorists to reduce speed in a
construction zone and to drive safely.
Dept. of Transportation, Province of New Brunswick
District Transportation Engineer — District 04 -Saint John
Construction
April 29, 2011 / le 29 avril 2011
One Mile House Interchange Crown Street Ramp Closing
A compter mardi 19 avril 2011— Le ministere des Transports tient
a informer le public de deplacement que la rampe du rue Crown
de sortie 125 sur la route 1 pres de 1'echangeur de maison de mile
sera ferme a compter mardi 19 avril 2011 pour environ 1 heure
(le temps le permet). Cette perturbation de la circulation est
necessaire pour faciliter le travail sur le projet d'echange de
maison de mile.
Le ministere s'excuse de tout inconvenient que cela peut causer
et rappelle aux automobilistes de reduire la vitesse dans une zone
de construction et de conduire prudemment.
Dept. of Transportation, Province of New Brunswick District
Transportation Engineer — District 04 -Saint John
REPORT TO COMMON COUNCIL
M &C2011 - 103
May 4, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Active Transportation Route: Harbour Passage Alternative
BACKGROUND
M.
The City of Saint John
In 2010 a segment of Harbour Passage was closed as a result of the rehabilitation of the
westbound lanes of the Saint John Harbour Bridge. Work on the eastbound bridge lanes and
subsequent re- closure of Harbour Passage is anticipated for a portion of 2011.
An alternate pedestrian route along Main Street and the Viaduct was established by the City in
2010. This route is expected to be used again in 2011.
Staff responded to Common Council at its July 5, 2010 meeting via M &C 2010 -230 regarding
both this alternate pedestrian route and a proposed alternate cycling route. Common Council had
requested such routes be considered at its June 7, 2010 meeting. Several options for an alternate
cycling route along Main Street and the Viaduct were presented by staff and one option, use of
the two curb lanes, was recommended, designed and discussed in detail with a cost of
approximately $18,000 for materials. Staff also indicated in this report that follow -up
information would be presented following completion of a vehicle capacity analysis and received
input from the Provincial Department of Transportation (DOT). DOT concurrence is required as
both Main Street and the Viaduct are part of the Provincial Designated Highway system. The
capacity analysis was completed but a response from the DOT was not received.
Two recent adopted motions by Common Council seek advice on this subject in advance of the
2011 construction season. Councillor Norton's motion of March 28, 2011 spoke of the need to
limit the time Harbour Passage is closed and the need for continued accessibility of the active
transportation system. Councillor Snook's April 11, 2011 motion spoke of the need generally to
maintain and develop new active transportation routes throughout the City and to consider other
potential and permanent options along Main Street, including specifically the use of a widened
centre median along this street to accommodate these more active transportation modes.
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M &C2011 -103
May 4, 2011
Page 2
ANALYSIS
Harbour Passage provides a convenient connection between the north end and uptown areas of
the City for pedestrians and cyclists. Closure of a section of this key active transportation route
for an extended period in 2011 requires the use of alternate paths to reconnect this system.
Pedestrian Route
The adjacent picture shows the alternate pedestrian route that
was used in 2010 and will continue in 2011 during the closure ur ° `-
illrnuftrrruit�. u:il�+erPitts?ruaederedrange.
of Harbour Passage. The route includes Chesley Drive, Main plronuu•
Street, the Viaduct and Union Street. Staff will enhance this
F
existing pedestrian route in a number of ways in 2011 as was
done in 2010. Signs will be posted at key connection points of '- 9
Harbour Passage that communicate this alternate route. Red
dashed lines will be re- painted on the sidewalks and crosswalks °
to communicate the way once pedestrians are on the route. The
annual traffic marking program will be adjusted again to ensure
the crosswalks along the route are freshly painted. Fluorescent
crosswalk signs were installed last year at some locations to enhance the visibility of crosswalks.
Cycling Route
Although cyclists have a legal right to travel on Main Street and the Viaduct, there are no defined
cycling facilities on this portion of the transportation system. In order to determine the
feasibility of installing a cycling facility on this north -south connection, staff applied
Transportation Association of Canada (TAC) guidelines, including the Geometric Design Guide
for Canadian Roads and the Bikeway Traffic Control Guidelines for Canada. Staff also used
extensive engineering judgment to assess options and to complete several designs given many
complexities such as the high vehicular traffic volumes, several on and off ramps on the Viaduct,
and factors required by the DOT as they continue to consider the City's proposal.
Cycling Facility Options
Staff has preliminarily considered no less than five options that make use of various lanes along
Main Street and the Viaduct for this alternate cycling route. Three of these options have been
designed in detail by staff as various considerations and DOT input have been incorporated.
Detailed Option 1 considered the conversion of the eastbound
curb lane and westbound curb lane from vehicle lanes to
cycling lanes as well as the shared use of a portion of the
sidewalks by pedestrians and cyclists. This option was
presented and discussed as the recommended option in M &C
2010 -230 and it was presented to the DOT for consideration in
July 2010. Input from the DOT on this option was received in
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M &C2011 -103
May 4, 2011
Page 3
early April 2011, with specific concerns about the shared use of the sidewalk and the interaction
between cyclists and motorists at the Viaduct on and off ramps.
Staff quickly designed and presented Option 2 for DOT input
in mid -April 2011. Option 2 considered the conversion of the
eastbound centre lane and westbound centre lane from vehicle
lanes to cycling lanes as suggested in Councillor Snook's
letter. This option removed the need for a shared sidewalk as
well as most conflicts between motorists and pedestrians.
However, remaining conflicts at the intersections required
creative solutions.
{
Detailed Option 3, now being the recommended option, was ` s'
subsequently designed following further DOT feedback and an
updated vehicle capacity analysis that was completed based on
Option 2. Staff is cognizant that reductions in lanes for
vehicular traffic will result in reduced level of service for this
mode of transportation and staff obtained the services of a ;
traffic engineering consultant to quantify this impact. The
predicted impact is detailed further in this report and the impact
resulting from Option 2 would be significant. Option 3 is similar to Option 2 except that it only
makes use of the centre eastbound vehicular lane as a wide two -way cycling lane with a reduced
impact on vehicular traffic.
Design of Recommended Option
As indicated, the recommended option is to convert the eastbound vehicular lane into a two -way
cycling lane. Generally, the design is based on the before - mentioned TAC guidelines and
creative problem - solving, including a solid painted line separating the vehicle and cycling lanes,
markings to indicate two -way cycling traffic, re- configured vehicular turning lanes, almost 30
various regulatory and caution signs for both motorists and cyclists, new pedestrian crosswalk
signals and Bike Indication signals.
Staff does not consider this to be a typical cycling lane installation. Main Street and the Viaduct
are wide with multiple travel lanes and carry a lot of vehicle traffic, including trucks. Although
some cycling lanes exist in the City, they are not yet common and therefore some motorists may
not be accustomed to sharing the road with cyclists. The use of a two -way cycling lane on a road
with vehicle lanes also requires a physical separation between these lanes.
In addition to the solid painted line separating the vehicle and cycling lanes, staff would
recommend the installation of tubular bollards to further distinguish the two types of lanes,
particularly given the two -way cycling lane.
Conflicts at the four intersections of Main Street with Chesley Drive, Simonds Street, Portland
Street and Union Street required creative solutions. Cyclists at Chesley Drive need to access and
leave the cycling lanes to access connecting streets. The existing crosswalk on the east side of
m
M &C2011 -103
May 4, 2011
Page 4
this intersection provides cyclists with the ability to walk to and from the cycling
lane. Cyclists approaching the Simonds Street intersection on the Main Street cycling
lane would need to travel through the intersection without potential conflicts with left
turning vehicles from Main Street. A new dedicated traffic phase using red, amber
and green Bike Indications (picture to right) would permit travel by cyclists duringf
this phase, which would coincide with an "All -Red" signal for all vehicular traffic to
mitigate this conflict. The issue at Simonds Street is presented again at the un-
signalized Portland Street intersection. Motorists would not be permitted to turn left
from Main Street to Portland Street to prevent this conflict; installed concrete jersey
barriers would be placed to continue the centre median across this intersection.
Cyclists would not easily be able to access or leave the cycling lane at Union Street to access
connecting streets as no signalized crosswalk exists on the north leg of its intersection with the
Viaduct. Staff would install this signalized crosswalk to create this access opportunity on foot
for cyclists.
Impact on Vehicular Traffic with Recommended Option
As indicated, staff engaged the services of a traffic engineering consultant to quantify the impact
on vehicular traffic. Option 1 was analyzed in 2010. Option 2 was then analyzed in 2011 with
resulting significant impact. The consultant then considered Option 3, use of only the centre
eastbound lane on Main Street.
Motorists are anticipated to experience increased waiting times and queuing at intersections
between the limits of this alternate route with the implementation of Option 3. It is important
Common Council consider these implications.
Impact would be minimal at Main Street's intersection with Chesley Drive. On- street parking
would have needed to be eliminated on Main Street in front of McDonald's restaurant if Option 2
was implemented but this change would not be required with Option 3.
Delay experienced by motorists at the Main/Simond's intersection would be expected to increase
with the reduced lane, added "All -Red" phase, and increased traffic that would be diverted from
the Main/Portland intersection but this delay would remain within acceptable levels. Option 2
would have resulted in unacceptable delays at this intersection.
Motorists would not be permitted to turn left from Main Street to Portland Street with Option 2
or Option 3 and they are already prohibited from turning left from Portland Street to Main Street.
The Main/Simonds intersection provides alternate access to Hilyard Street and Portland Street
and this diverted traffic was incorporated into the analysis of the Main/Simonds intersection.
This detour would negatively impact access from Main Street to the businesses on Portland
Street.
Delay at the on and off ramps from and to the Viaduct are anticipated to remain at acceptable
levels. Motorists at the ramp from Station Street already experience unacceptable delay but it
would have increased significantly if Option 2 were implemented.
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M &C2011 -103
May 4, 2011
Page 5
Some individual movements at the Main/Union intersection would already experience
unacceptable or marginally - acceptable delay without Option 2 or 3 implemented during the
evening peak period. An additional movement drops to unacceptable delay with Option 3 during
the evening peak and the overall level of service drops to marginally acceptable. Implementation
of Option 2 would result in even further delay to individual movements, an overall unacceptable
delay and significant queuing along St. Patrick Street.
Staff also proposes a reduction in the speed limit on Main Street and the Viaduct within the
limits of this alternate route from 60 KM /H to 50 KM /H. This would further improve the safety
of cyclists and provide more time for motorists to make merging decisions along the eastbound
lanes at intersections and ramps with the loss of the additional through lane.
Cost of Recommended Option
Materials that would need to be purchased to implement Option 3 would cost approximately
$15,000.00. The materials to be purchased include bollards, warning and regulatory signs, traffic
paint and traffic signals. Cost savings with Option 3 are realized over Options 1 and 2 as
bollards for only one side of Main Street need to be purchased. Opportunity costs in addition to
the material costs are also required as Pedestrian & Traffic Management Service personnel must
divert from other initiatives, traffic sign maintenance and the annual traffic line and marking
program to design and implement this plan.
Permanency of the Harbour Passage Alternative
Harbour Passage provides an ideal off - street active transportation link between the north end via
Chesley Drive and uptown streets such as Smythe Street and Water Street. Although
unfortunate, its temporary closure solidifies its importance to pedestrians and cyclists. The plan
described in this report provides an alternate and temporary route from the same origin and
destination for pedestrians and cyclists while Harbour Passage is closed. Once Harbour Passage
is re- opened, the need for this alternate route would not be as significant. More permanent
infrastructure, such as concrete curbing to replace the temporary bollards, would be required if
this Main Street route would become a long term solution. The impacts on vehicular traffic
would also become permanent.
Other parts of the City have no defined and permanent active transportation routes such as
Harbour Passage as the north/south connection. The Council- endorsed 2010 Trails and
Bikeways Master Plan identifies an ambitious connected network of routes city -wide that
requires significant investment. One of the higher priority routes actually makes use of Harbour
Passage to connect the Uptown Opportunity Area to the UNBSJ Plateau Opportunity Area
identified in the P1anSJ Growth Strategy. Given the need to develop these routes where none
presently exist, and to be in a better position to execute active transportation goals being outlined
in P1anSJ, staff recommends focusing investment in extending the active transportation network
rather than converting the Main Street alternate route into a permanent solution.
m
M &C2011 -103
May 4, 2011
Page 6
Stakeholder Input
As indicated, Main Street and the Viaduct are part of the Provincial Designated Highway system
and therefore approval by the DOT would be required to implement this initiative. Some delay
has occurred between the City's submission of Option 1 and DOT's comments on that option.
Two -way communications since DOT's first response in early April 2011 has been very strong.
The DOT has submitted several sets of technical and detailed questions and comments regarding
the various options and City staff have provided detailed responses. The DOT has yet to approve
any one of the options.
The DOT will also be managing the rehabilitation work on the Harbour Bridge in 2011. City
staff is anticipating meeting to discuss impacts and solutions for all modes of transportation with
the DOT as soon as details are solidified. Although the work site, including the closed portion of
Harbour Passage, would be managed by the DOT and their contractors, City staff will
communicate Common Council's request to limit the closure to whatever degree possible.
Active Transportation Saint John (ATSJ) is a community group that advocates for cycling and
other non - motorized forms of transportation in the City. Members of this committee are also
experienced cyclists and therefore staff has continued to actively seek their input into these
options.
Saint John Waterfront Development (SJWD) is one of the key stakeholders associated with
Harbour Passage. Staff has been communicating with SJWD as these alternate options are
developed. SJWD is presenting a separate report on the temporary closure of Harbour Passage.
Implementation Plan
Confirmed plans have yet to be received from the DOT as to when Harbour Passage will need to
be closed and re- opened. Approval of one of the three options presented in this report has also
not yet been received from the DOT. Staff has commenced procurement of the specialty
materials required for this project to be in a position to implement the plan in a timely manner.
Should Harbour Passage remain closed into the Fall, staff would remove this temporary alternate
route no later than October 31 so the road is unobstructed for snow clearing operations.
RECOMMENDATIONS
Subject to Provincial DOT support for implementation of this Active Transportation plan on
their Provincial Designated Highway as an alternative to Harbour Passage during its potential
closure in 2011, staff recommends that Council:
Endorse this temporary Active Transportation plan (Option 3 in this report) with a cost
for materials of approximately $15,000;
M &C2011 -103
May 4, 2011
Page 7
2. Request that the Provincial DOT reduce the speed limit on Main Street and the Viaduct
between Chesley Drive and Union Street from 60 KM /H to 50 KM /H until this Active
Transportation route is decommissioned in October 2011; and
3. Request the City Solicitor put in proper form and translate an amendment to Appendix A
of the Traffic By -Law for Council's consideration that causes the speed limit on Main
Street and the Viaduct between Chesley Drive and Union Street to be reduced from 60
KM/H to 50 KM /H.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
REPORT TO COMMON COUNCIL
M &C2011 - 106
April 28, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
M.
The City of Saint John
SUBJECT: Contract 2009 -20: Westfield Road Phase A (Civic #1920 to Civic #2184)
Street Reconstruction
PURPOSE
The purpose of this report is to update Council on the status of the Westfield Road Phase A
(Civic #1920 to Civic #2184) — Street Reconstruction project and associated costs.
BACKGROUND
Contract 2009 -20 consists of a project that was approved under the 2010 General Fund Capital
Program as follows:
The work consists generally of the supply of all necessary labour, material, and
equipment for the installation of 27.5m of 3000mm culvert, 42m of 750mm culvert, 18m
of 375mm storm pipe, 491 metres of 300mm storm pipe, 1566 lineal metres of concrete
curb, 835 lineal metres of concrete sidewalk, 2565 tonnes of asphalt base course and, 993
tonnes of asphalt surface course, along Westfield Road between Civic # 1920 and Civic #
2184.
Common Council, at its meeting of May 10, 2010, awarded Contract 2009 -20 (M &C 2010 -158)
to Galbraith Construction Ltd. at a negotiated tender price of $3,382,607.77. Funding approval
for this project was received in the amount of $3,927,500.00 ($1,737,500 City Share and
$2,190,000 Gas Tax Fund) in the 2009/2010 General Fund Capital Program. As identified in
M &C 2010 -177 the Gas Tax Fund component of this project was increased to $3,156,314 to
allow for the reconstruction of the "bad turn" section of Westfield Road between Dalton Court
and By Road #7 (Phase Al).
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M &C2011 -106
April 28, 2011
Page 2
ANALYSIS
The majority of the work under Contract 2009 -20 has been completed with the exception of the
surface course asphalt, landscaping, and remaining backfill near the 3000mm diameter culvert.
The final quantities and summary of change orders for the project have not been finalized,
however the project is nearing completion and the majority of the quantities and change orders
have been agreed upon between the City and the Contractor. The additional costs on the project
thus far along with the estimated remaining costs have been compiled into six categories as
follows:
1.
Change Orders associated with removal and
$71,811.34
remediation of contaminated material
2.
Change Orders associated with poor soil
$535,676.04
conditions encountered below the outlet headwall
of the 3000 mm culvert requiring the installation
of piles.
3.
Change Orders encountered during construction
$24,069.87
for additional drainage piping and ditching.
4.
Change Orders associated with HADD
$35,125.65
compensation (requirement of the Department of
Fisheries & Oceans)
5.
Variation in pit run gravel quantities associated
$170,021.80
with change in sequence of work as a result of
poor soils at the 3000mm culvert location.
6.
Variation between estimated and final quantities
$127,705.81
for retaining wall, rip rap and rockfill.
Total Change Orders & Additional Quantities:
Minus: Contingency Allowance:
Net Additional Cost:
COST SUMMARY
Original Contract Value:
Minus: Contingency Allowance:
Value of Original Estimated Work:
Summary of Change Orders &
Additional Quantities :
Estimated Final Contract Value
$964,410.51
- $213,570.00
750,840.51
$3,382,607.77
- $213,570.00
$3,169,037.77
+$964,410.51
$ 4,133,448.28
The estimated final construction cost of the project based on change orders and additional
quantities to date is $4,133,448.28. The difference between the estimated final contract value
and the original tendered price is $750,840.51 ($4,133,448.28 - $3,382,607.77). The combined
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M &C2011 -106
April 28, 2011
Page 3
approved budget for the project is $4,893,814.00, ($1,737,500 "City Share" under the 2009
General Fund Capital Program, $3,156,314.00 of Gas Tax Funding under the 2010 General Fund
Capital Program).
The estimated final net cost of this project including construction costs, engineering services and
after considering the City's eligible HST rebate is $4,145,000 resulting in a positive variance of
$748,814 in the General Fund Capital Program. This positive variance will be used in
conjunction with supplemental funding approved under the 2011 General Fund Capital program
to complete the next phase of Westfield Road construction between Dalton Court and By Road
#7 (Phase Al) which is scheduled to be completed in 2011. Staff will update Council with the
final project costs upon completion of the project.
RECOMMENDATION
It is recommended that Common Council receive and file this report.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
REPORT TO COMMON COUNCIL
M & C 2011 -105
May 4, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Contract 2010 -1: Thorne Avenue Lift Station #4
PURPOSE
M.
The City of Saint John
The purpose of this report is to recommend award of Contract 2010 -1 for construction of Thorne
Avenue Lift Station #4, partially funded under the Canada New Brunswick Municipal Rural
Infrastructure Fund.
BACKGROUND
In 1993, the Saint John Wastewater Strategy was developed for collection and treatment of
wastewater within the city. The Strategy proposed a major wastewater lift station ( #4) near
Thorne Avenue. Lift Station #4 will receive wastewater flows from parts of East Saint John, the
South Central Peninsula and some areas north of the Throughway. The wastewater collected at
this largest and most critical station in the entire wastewater scheme, will be pumped along
Bayside Drive and Red Head Road through a 600 mm forcemain (pressure pipe) and discharged
for treatment at the Eastern Wastewater Treatment Facility (currently under construction).
Crandall Engineering Ltd. was engaged to provide engineering services (design and construction
management) for the lift station project and associated forcemain and collector sewers.
TENDER RESULTS
Tenders closed on March 23, 2011, for Thorne Avenue Lift Station #4 with the following results:
1. Castle Rock Construction Services Inc., Saint John, NB
2. Avondale Construction Limited, Saint John, NB
3. Marco Maritimes Limited, Moncton, NB
4. Bird Construction Company, Quispamsis, NB
5. Pomerleau, Dartmouth, NS
6. Philson Ltd., Hartwell, NB
The Engineer's estimate for the work was $13,489,072.16.
0
$15,261,780.00
$15,456,676.75
$15,791,750.00
$15,966,900.00
$16,324,858.01
$19,188,530.00
May 4, 2011
Page 2
ANALYSIS
Seven tenders were reviewed by the Tender Opening Committee and six tenders were found to
be formal in all respects. One tender was rejected pursuant to Division 2 of the General
Specifications - Instructions to Tenderers and Tendering Procedures, Clause 2.15(1). The tenderer
failed to bid an item where it is required that all items be bid. Also, the tender submitted by
Avondale Construction Limited contained an error in mathematics. The math error was corrected
in accordance with Division 2 — Instructions to Tenderers and Tendering Procedures, Section
2.18(a) and the corrected amount is reported above. Staff is of the opinion that the lowest
compliant tenderer has the necessary resources and expertise to perform the work, and
recommend acceptance of the tender.
The difference between the tender price and the Engineer's estimate ($1,727,707.84) was largely
contained within the tendered unit prices to complete the site works and foundation construction.
In accordance with Section 2.19 of the General Specifications, the City engaged in post -bid
negotiations with Castle Rock Construction Services Inc. seeking to reduce contract costs. An
opportunity to modify the amount of deep gravity sewer was identified resulting in a cost
reduction of $463,300 for a negotiated tender amount of $14,798,480.
Following the post -bid negotiation process with the contractor including a detailed analysis of
the various unit prices submitted with the tender, staff concluded that the Engineer's estimate
was low for the work associated with the foundations which included all excavation, shoring,
dewatering, and backfilling. The facility must be located in an area north of the Marsh Creek
Forebay in challenging soil conditions. It must be constructed to withstand emergency flooding
conditions. As a result of further analysis, the consultant revised the Engineer's estimate to
$14,535,678.16. The difference between the negotiated tender price and the revised Engineer's
estimate would be $262,801.84 ($14,798,480.00 - $14,535,678.16). This difference can be
attributed to pricing that the bidder placed on the risks associated with deep foundation
construction. All remaining unit prices for the contract were generally in line with the Engineer's
estimate.
FINANCIAL IMPLICATIONS
The Project includes work that is charged against several Water & Sewerage Utility Fund Capital
Program budgets. Assuming award of the Contract to the lowest compliant tenderer, an analysis
has been completed which includes work that will be performed by City forces and others.
The analysis concludes that a total amount of $14,610,000 was provided in the budgets to
complete engineering, construction of the force main on Red Head Road and construction of Lift
Station #4. The overall projected completion cost of those projects is estimated at $16,818,652
including the City's eligible H.S.T. rebate, a $2,208,652 negative difference.
.N
May 4, 2011
Page 3
It is proposed that the following projects in the 2011 Water & Sewerage Utility Fund Capital
Program be deferred to 2012 and the funding utilized as a partial offset for the above cost
difference:
• Adelaide Street — Sanitary $ 130,000
• Adelaide Street — Water $ 120,000
• Watermain Structural Cleaning & Lining at Throughway $ 150,000
• Three Watershed Projects $ 400,000
• West Row Water Transmission Main $ 300,000
• Creighton Avenue Sewer $ 250,000
• SCADA System $ 75,000
Total $1,425,000
It is further proposed that the overall 2011 Water & Sewerage Utility Fund Capital Program be
increased by $785,000 to cover the remaining cost difference.
POLICY — TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of Council's policy
for the tendering of construction contracts, the City's General Specifications and the specific
project specifications.
RECOMMENDATION
It is recommended that:
1. Contract No. 2010 -01: Thorne Avenue Lift Station #4 be awarded to the lowest
compliant tenderer, Castle Rock Construction Services., at the negotiated tendered price
of $14,798,480 as calculated based upon estimated quantities, and further that the Mayor
and Common Clerk be authorized to execute the necessary contract documents;
2. The 2011 Water & Sewerage Utility Fund Capital Program be increased by $785,000 and
that the $1,425,000 of project offsets, as outlined in this report, be allocated to the Lift
Station #4 project; and the originally planned work be deferred to 2012.
Respectfully submitted,
J. M. Paul Groody, P. Eng. J. Patrick Woods, CGA
Commissioner City Manager
Municipal Operations & Engineering
91
REPORT TO COMMON COUNCIL
M &C2011 -110
May 4, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council,
SUBJECT: 2011 ASPHALT PAVEMENTS WORK
The City of Saint Fohn
Purpose of Report Asphalt maintenance, surface repairs and new road construction is
a primary concern of citizens and a priority of Common Council. This report updates
Council on asphalt pavements work and associated funding allocated for Saint John
roadways in 2011.
BACKGROUND
The following funding allocations have been provided under the General Fund Operating
Budget for maintenance and resurfacing of asphalt pavements, and under the Water and
Sewerage Operating budget for utility cut reinstatements:
Asphalt Material (General Fund) $ 600,000
Resurfacing (General Fund) $2,750,000
Utility Cut Reinstatements (W &S Fund) $ 950,000
In addition, substantial internal resources (personnel and equipment) are programmed in
the General Fund for in -house asphalt maintenance and repair crews.
Several streets will also be reconstructed and/or resurfaced in conjunction with Capital
construction projects.
ANALYSIS
Although some hot mix asphalt material was available early from one supplier (Debly
Enterprises) for a couple of weeks (only) in March, the annual maintenance and repair
program got fully underway on May 2nd. The supplier originally contracted to provide
material was unable to do so (supplier had "plant issues ") and, as such, another asphalt
supplier was retained. General maintenance and repair work is planned for streets across
the city, including Bayside Drive, Douglas Avenue, Fairville Boulevard, Union Street,
Loch Lomond Road, King Street, McAllister Drive, Rothesay Avenue, Thorne Avenue
and Westmorland Road.
92
2011 Asphalt Pavements Work May 4, 2011
Report to Common Council, M &C 2011 -110 Page 2
Longer -term preventative maintenance is multi- faceted and includes resurfacing, crack
sealing, micro - surfacing and some local area patching; all with the goal of extending
service life of roadways. Resurfacing is planned for 30 street sections, as shown on the
attached list, and a significant micro - surfacing job is planned. Notable in relation to this
work are the dollar allocations required for adjustment of over 700 roadway structures
(e.g. catch basins, manholes) in conjunction with the actual asphalt resurfacing. About
25.8 lane- kilometres of street are slated for resurfacing under the program in 2011. Other
related allocations are also noted in the attachment.
Under various Capital Program categories, parts of the following streets will be given
new asphalt surfaces in 2011:
• Market Place (King Street West to St. John Street)
• Princess Street (Prince William Street to Charlotte Street)
• Bluery Street (Sand Cove Road to Molson Avenue)
• Danells Drive (Sand Cove Road to Bluery Street)
• Westfield Road (By -Road #7 to Ketepec Road)
• City Road (Garden Street to Haymarket Square)
• Westmorland Road (Westmoreland Place to Kervin Road)
• Union Street (St. Patrick Street to Wellington Row)
• Wellington Row (Union Street to Carleton Street)
• Carleton Street (Wellington Row to Hazen Avenue)
• Visart Street (Churchill Boulevard to Adelaide Street)
Saint John Water will also be reinstating over 60 utility cuts resulting from water and/or
sewer repairs undertaken since last season, very much improving driveability on the
street sections affected.
Also of note is extensive warranty work to be carried out Industrial Cold Milling on Loch
Lomond Road in late June, including full -width micro - surfacing from McAllister Drive
to Rockcliff Street, and area patching as required between Rockcliff and Westmorland
Road. There will be no further cost to the City for this work.
RECOMMENDATION
It is recommended that Common Council receive and file this report.
Respectfully submitted,
J.M. Paul Groody, P.Eng.
Commissioner
Municipal Operations & Engineering
93
J. Patrick Woods, CGA
City Manager
Asphalt Resurfacing
Ann Street East
Lakeview Drive
End
$16,000.00
Balfour Street
Beaverbrook Avenue
Churchill Boulevard
$35,190.00
Cedar Grove Crescent
First Street
Parks Street
$49,130.00
Celebration Street
Stanley Street
End
$17,850.00
Champlain Drive
Loch Lomond Road
Old Champlain Drive
$136,000.00
Church Avenue
Dever Road
End
$44,370.00
Cranston Avenue
Thornborou h Street
$126,000.00
Crerar Court
Montgomery Crescent
End
$9,605.00
Debly Avenue
Red Head Road
End
$41,650.00
First Street
Cedar Grove Crescent
Cranston Avenue
$17,850.00
Fowler Drive
Swanton Street
Sylvia Drive
$43,809.00
Fundy Drive
Demille Street
Sand Cove Road
$77,588.00
Havelock Street
Lancaster Avenue
Fundy Drive
$80,155.00
Manawa onish Road
Church Avenue
O'Brien Street
$106,250.00
Metcalf Street
Lansdowne Avenue
Adelaide Street
$38,335.00
Molson Avenue
Bleury Street
Sand Cove Road
$52,989.00
Montgomery Crescent
Wellsley Avenue
Wellsley Avenue
$88,519.00
Parks Street
Rockland Road
Parks Street Extension
$70,006.00
Princess Street
Prince William Street
Charlotte Street
$0.00
Queen Steet West
Ludlow Street
Victoria Street
$81,209.00
Ridge Row
Island View Drive
Clarkhill Crescent
$65,790.00
Saint Andrews Street
South Queens Square
Carmarthen Street
$17,006.80
Saint James Street
Prince William Street
Sydney Street
$56,525.00
Saint Patrick
Union Street
Market Square
$71,400.00
Saint Paul Street
Winter Street
End
$19,465.00
Second Street
Cedar Grove Crescent
Cranston Avenue
$17,170.00
Spring Street
Winter Street
End
$36,380.00
Spruce Avenue
first Street a
End
$48,637.00
Third Street
Cranston Avenue
End
$11,305.00
Windsor Street
ISand Cove Road
1 Havelock Street
1$79,764.00
Winter Street
ISaint Paul Street
I Stanley Street
J$67,898.00
City Road
Microsurfacing
Westmorland Road
Chip Seal
Crack Sealing
Supplemental funding
Consumers Drive
Various Streets
Various Streets
Total Resurfacing
Harbour Clean up.
Retail Drive
Localized Area Patching
Harding Street Closure
Supplement Funding for Utility for Structure adjustments in Asphalt Resurfacing Contract
Consulting Fees for Div. 27 Revision
$1,623,900.00
$100,000.00
$100,000.00
$100,000.00
$50,000.00
$250,000.00
$25,000.00
$443,000.00
$50,000.00
Total Roadway Maintenance $2,742,000.00
91
LK
0.25
0.56
0.78
0.28
2.16
0.71
2.00
0.15
0.66
0.28
0.70
1.23
1.27
1.69
0.61
0.84
1.41
1.11
Capital
1.29
1.05
0.27
0.90
1.14
0.31
0.27
0.58
0.77
0.18
1.27
1.08
25.81
REPORT TO COMMON COUNCIL
M &C2011 -98
May 4, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Engagement of Engineering Consultants — 2011 Capital Program
PURPOSE OF THIS REPORT
M.
The City of Saint John
The purpose of this report is to request that Common Council authorize staff to conduct
appropriate negotiations for the engagement of engineering consultants to carry out design and
construction management services for a number of approved projects in the 2011 Water &
Sewerage Utility Fund and General Fund Capital Programs.
BACKGROUND
On March 18, 2002 (M &C 2002 -87) Common Council approved the direct engagement of
Engineering Consultants to carry out design and construction management services for nine
specific projects approved under the 2002 Capital Program. This method of direct engagement
proved to be an efficient and cost effective method for the hiring of consultants and the process
was again utilized in 2003 (M &C 2003 -368), 2004 (M &C 2004 -34), 2005 (M &C 2005 -42),
2006 (M & C 2006 -31), 2007 (M &C 2007 -29), 2008 (M &C 2008 -04) and 2009 (M &C 2009 -65)
where Council approved the direct engagement process for eight, seven, six, thirteen, twenty -
eight, twenty -two and forty specific projects respectively under the 2003, 2004, 2005, 2006,
2007, 2008 and 2009 Capital Programs. There were a number of 2009 consultant engagements
with design work that carried over into 2010. Therefore, it was not necessary to bring a 2010
Engagement of Engineering Consultants report forward to Council as there were only a few
engagements necessary in 2010 that were approved by Council on an individual basis.
Our professional engineering resources are fully tasked, with a very demanding workload
expected of all your engineering staff. The engagement of engineering consultants now will
allow the preliminary design and detailed design work for specific projects to be completed so
that construction work can proceed this year.
Identified in the description of certain approved 2011 projects is the requirement to hire outside
consulting engineering services for design and/or construction management work.
95
M &C 2011— 98
May 4, 2011
Page 2
The engagement of consultants is, in and of itself, a very involved, time - consuming process.
As such, and given the overall workload of available staff, we are proposing for 2011 as we did
in 2002, 2003, 2004, 2005, 2006, 2007, 2008 and 2009 to hire specific consultants by the direct
engagement method.
The existing procurement policy calls for employment of "the Proposal Call method of vendor
selection" for the engagement of professional services which require the approval of Common
Council — those with an estimated value greater than $25,000.
ANALYSIS
The Proposal Call method requires a period of 7 to 8 weeks for each substantial project.
The procedure is time consuming and costly, both for the City and the consulting firms involved.
It includes: preparation of the request for proposal (RFP); advertisement of the RFP; preparation
and submission of a relatively elaborate proposal by each interested firm; detailed evaluation of
each submitted proposal by an evaluation committee of staff (typically, 4 or 5 staff members
from different departments); preparation and submission of a report to Council recommending
the selection of a consultant; and, finally, notification of the selected consultant and confirmation
of expectations.
After the grouping of similar or related projects, there would be a need to carry out eight
proposal calls this year. The challenge before your staff is to strive to complete projects in the
most efficient and cost - effective manner possible - over the long term. To do that, we need to
find ways to optimize the available work time of the professionals responsible. These resources
are presently stretched to the limit.
It is not staff's intention to request an amendment of the procurement policy for general
application, but to obtain approval from Council to deal directly with particular consultants for a
number of specified projects. The rationale for doing so is summarized herein. For those
projects, the request is that Common Council authorize staff to conduct necessary negotiations
with identified consultants on a project -by- project basis.
For the largest engineering projects planned for this year, as would be the case for those of future
years, the request for proposal approach would continue to be used. For example, the detailed
design and construction management for a group of storm sewer projects in the
Honeysuckle /Sherbrooke Drainage Basin will be accomplished through a public request for
proposals as was the Environmental Impact Assessment for the proposed Water Treatment
Facility under the Safe, Clean Drinking Water program. The public RFP approach may be used
for other projects as well.
The following table identifies the consultants proposed for specific projects and includes the
estimated amount that was approved in the 2011 Capital Program for Engineering Design and/or
Construction Management services.
M &C 2011— 98
May 4, 2011
Page 3
CONSULTANT ENGAGEMENTS
Certain consultants have previously carried out design work of a similar nature to proposed work
and, in some cases; the work proposed for a consultant is an extension or the next phase of a
project they were previously involved with. A table entitled "Consultant Selection Rationale" is
appended to this report and includes an explanation of the rationale used for matching a
consultant with the planned project.
Staff have worked with these consultants over a number of years and have confidence in their
ability to successfully carry out the work for which they are being recommended. It is proposed
that staff be authorized to carry out negotiations with the consultants identified for the projects
indicated.
97
Estimated amount approved
in 2011 Capital Program for
Proposed
Project
Engineering Design and /or
Consultant
Construction Management
Services
University Avenue — Inflow /Infiltration
$160,000
RV Anderson
Study
Associates
Limited
Station Street — Sanitary Sewer
$50,000
Crandall
Engineering Ltd.
Garden Street — Traffic Signals
$40,000
exp (formerly ADI
Limited)
Beach Crescent Sanitary Lift Station-
$80,000
Modifications
Kennebecasis Drive Lift Station #2-
$20,000
VFD's
Beach Crescent /Meadowbank —
$140,000
CBCL Limited
Sanitary Sewer
Bleury Street /Danells Drive - Street
$85,000
Reconstruction & Molson Avenue -
Storm Sewer
Westfield Road (Phase A1) - Street
$180,000
Reconstruction
Milford Sanitary System Renewal
$35,000
Genivar
Milford Drainage Basin Storm
$110,000
Separation — Balmoral Crescent,
Kingsville Road, Saint Clair Avenue
Champlain Heights Water Pumping
$75,000
Dillon Consulting
Station Upgrades
Ltd.
Certain consultants have previously carried out design work of a similar nature to proposed work
and, in some cases; the work proposed for a consultant is an extension or the next phase of a
project they were previously involved with. A table entitled "Consultant Selection Rationale" is
appended to this report and includes an explanation of the rationale used for matching a
consultant with the planned project.
Staff have worked with these consultants over a number of years and have confidence in their
ability to successfully carry out the work for which they are being recommended. It is proposed
that staff be authorized to carry out negotiations with the consultants identified for the projects
indicated.
97
M &C 2011— 98
May 4, 2011
Page 4
Provided an acceptable agreement can be reached with a proposed consultant, a subsequent
report will be submitted to Council identifying the negotiated fee for the engineering services
required and requesting Council's approval to engage the consulting firm.
For continuing projects where the design phase is underway or completed and construction
funding is included for 2011, a subsequent report will be submitted to Council requesting that the
existing Engineering Agreement be amended to include the construction management component
with the consultant.
The negotiations would proceed as follows:
A detailed scope of work would be developed by staff for each project and, based on
that scope of work, the consulting firm would be required to submit their proposed
project team, work plan, schedule and a fee to complete all the work identified. Staff
would then review their submission and evaluate the proposed fee for the project.
Staff would then seek to settle on an acceptable fee with the consultant for
submission to Council.
Engineering fees to cover the cost of design and construction management generally do not
exceed 12 -17% of the total overall project cost, depending on the nature of the project and the
engineering services required. The costs incurred by the consultants would be paid in accordance
with the terms of the Request for Proposal at the rates submitted and accepted in the Consultants
proposal not to exceed the Recommended Minimum Hourly Rates as contained in the
Association of Consulting Engineering Companies — New Brunswick fee guidelines. The
Construction Management component of the project fee submitted with the Consultants proposal
will be based on an estimated construction period. The final fee will be calculated based on the
actual construction management period.
Should staff be unable to reach an acceptable agreement with the proposed consultant, staff
would report back to Council and seek approval to negotiate with an alternative consultant for
the project or to implement a public call for proposals.
INPUT FROM OTHER SOURCES
As was done for the engagement of consultants in 2002, 2003, 2004, 2005, 2006, 2007, 2008 and
2009 this 2011 proposal has been reviewed with the Purchasing Agent and City Solicitor.
RECOMMENDATION
Notwithstanding the City's Procurement Policy for engagement of Professional Services,
Common Council authorize staff to conduct negotiations for the engagement of engineering
consultants to carry out design and construction management services for the 2011 Water &
Sewerage Utility Fund and General Fund Capital Programs with the proposed consultants
identified in the "Consultant Engagements" outlined in this report.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner,
A/Mnnirinal (lnvratinne R, Fincrinr Prim
J. Patrick Woods, CGA
City Manager
M &C 2011— 98
May 4, 2011
Page 5
CONSULTANT SELECTION RATIONALE
Project
Rationale
University Avenue — Inflow /Infiltration
RV Anderson Associates Limited specializes in
Study
infiltration and flow monitoring studies and sanitary
sewer system rehabilitation work. RV Anderson has
successfully completed similar work for the City on past
projects and it would be appropriate for them to continue
in 2011 with the University Avenue — Inflow Infiltration
Study.
Station Street — Sanitary Sewer
Crandall Engineering Ltd. has been working in
conjunction with CBCL Limited on the wastewater
collection and pumping component of Harbour Clean -
Up. The Station Street — Sanitary Sewer project is in
close proximity to a Harbour Clean -up project underway
on Station Street. This 2011 project indentified for
Crandall would be considered work of a similar nature
to previously completed projects.
Garden Street — Traffic Signals
exp (formerly ADI Limited) has completed a
preliminary analysis of the Garden Street/Coburg Street
Intersection. exp has demonstrated through completion
of similar projects that they have the experience and
expertise to complete the Garden Street — Traffic Signals
project.
Beach Crescent Sanitary Lift Station -
In 2010 CBCL Limited carried out preliminary design
Modifications
for the Beach Crescent and Meadowbank Drainage
Basin — Storm System Improvements projects. The
Kennebecasis Drive Lift Station #2-
recommendations from this study included the Beach
VFD's
Crescent SLS modifications, Kennebecasis Drive SLS —
VFD installation and the Beach Crescent/Meadowbank -
Beach Crescent/Meadowbank — Sanitary
Sanitary Sewer project. It would be appropriate for
Sewer
CBCL to continue with the detailed design and
construction management for the Beach
Bleury Street /Danells Drive - Street
Crescent/Meadowbank projects listed adjacent. In
Reconstruction & Molson Avenue - Storm
2009/2010 CBCL completed design work for the Bleury
Sewer
Street /Danells Drive /Molson Avenue project. It would
be appropriate for CBCL to continue in 2011 with the
construction management portion of the Bleury
Street/Danells Drive /Molson Avenue project.
Westfield Road (Phase Al) - Street
A recommendation was adopted by Council to engage
Reconstruction
Gen ivar to carry out design work in 2008 for Westfield
Road and in 2010 for the Milford Drainage Basin
Milford Sanitary System Renewal
Separation & Renewal projects. It would be appropriate
for Genivar to continue in 2011 with the construction
Milford Drainage Basin Storm Separation
management portion of the Westfield Road and Milford
— Balmoral Crescent, Kingsville Road,
projects.
Saint Clair Avenue
99
M &C 2011— 98
May 4, 2011
Page 6
Champlain Heights Water Pumping In 2009/2010 Dillon Consulting Ltd. carried out
Station Upgrades detailed design work for the Harbourview Subdivision
Wellhouse project and for the Spruce Lake Pump
Replacement project. The 2011 project identified for
Dillon would be considered work of a similar nature to
the previous completed design projects.
100
i').�
SAINT JOHN BOARD
OF POLICE
COMMISSIONERS
PO Box 1971
Saint John, New Brunswick
Canada E21, 4L1
Bureau des Commissaires du Service
de Police de Saint John
C.P. 1971
Saint John Nouveau - Brunswick
Canada E2L 4L1
CHRISTOPHER WALDSCIIUTZ
Chairl President
DAVID EMERSON
Vice ChairlVice President
MARY- EILEEN O'BRIEN
SecretarylSecretaire
MAYOR IVAN COURT
Commissioner/ Commissaire
JONATHAN FRANKLIN
CommissionerlCommissaire
PETER MCGUIRE
Commissioner /Commissaire
WILLIAM G. REID
Chief of Police /Chef de Police
SHARON RIGBY
Executive Administrator!
Secretaire Administrative
Telephone/Telephone:
(506) 674 -4142
Fax/Telecopieur:
(506) 648 -3304
E- mail /Courriel:
policecommissi onnsaintjohn. ca
4—.. �.,
SAINT JOHN
Explore our past/
Explorez notre passe
Discover your future!
DJcouvrez votre avenir
May 4, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Councillors:
Re: Vacant Position Saint John Board of Police Commissioners
The purpose of this letter is to request that Common Council fill the seat
on the Saint John Board of Police Commissioners left vacant by
Charlene Hayes whose three year term expired January 11, 2011.
The Board has directed me to request Council's immediate attention to
this matter.
Respectfully submitted,
Can behalf of the Saint John Board of Police Commissioners
Christonher Waldschutz
Chairman
CW /sr
101
a
Saint John
Parking Commission
Commission sur
Ile stationnement de Saint John
M &C 2011- 197
April 20, 2011
His Worship Mayor Ivan Court
& Members of Common Council
City of Saint John
Stn Floor, City Hall
Saint John, NB E2L41_1
Dear Mayor Court & Members of Council:
1 Ith Floor, City Hall, 11 ieme stage, Hotel de Ville
P.O. Box 1971 / C. P. 1971
Saint John, N.B. /N. -B. E2L 4L1
Tel / Tdl: (506) 658 -2897
Fax/ T616copieur: (506) 649 -7938
E -mail / Courriel: parking @saintjohn.ca
RE: Authority of By -law Enforcement Officers - City of Saint John Traffic By -law
BACKGROUND:
Section 24 of the Traffic By -law grants the authority to the City of Saint John to enforce time
limits on streets designated within the by -law by placing chalk marks on tire treads of vehicles
parked in these areas.
ANALYSIS:
The current by -law states: "Any vehicle parked in an area ... may have an erasable chalk mark
placed on the tread face of any tire by a Peace Officer in order to determine the time the said
vehicle has been parked and neither the Peace Officer nor the City shall incur any liability for
doing so." At the time when the new Traffic By -law was adopted, Section 24 was not updated
to include By -law Enforcement Officers; therefore, it is necessary to amend the by -law to ensure
that By -law Enforcement Officers have the appropriate enforcement authority under Section 24.
A copy of the proposed amendment to the Traffic By -law is attached to this report.
RECOMMENDATION:
1. It is recommended that Common Council approve the proposed amendment to Section
24 of the City of Saint John Traffic By -Law as follows:
Section 24 is repealed and replaced with the following:
"24 Any vehicle parked in an area
(a) designated in Schedule A, Schedule A -1, Schedule A -2 of this by -law or,
www,saint -ca
M & C 2011 -197
April 20, 2011
Page 2
(b) designated by signs as a "Loading Zone"
may have an erasable chalk mark placed on the tread face of any tire by a Peace Officer or a By-
law Enforcement Officer in order to determine the time said vehicle had been parked and
neither the Peace Officer, the By -law Enforcement Officer nor the City shall incur any liability for
so doing.
Yours truly,
,4 r' e
Christoph itus
Chairw6n
Saint John Parking Commission
/vf
103
A BY -LAW TO AMEND A BY -LAW
RESPECTING TRAFFIC ON STREETS IN
THE CITY OF SAINT JOHN MADE UNDER
THE AUTHORITY OF THE MOTOR
VEHICLE ACT, 1973, AND AMENDMENTS
THERETO
ARRETE MODIFIANT L'ARRETE RELATIF
A LA CIRCULATION DANS LES RUES DE
THE CITY OF SAINT JOHN EDICTS
CONFORMEMENT A. LA LOI SUR LES
VEHICULES ,k MOTEUR (1973) ET
MODIFICATIONS AFFERENTES
Be it enacted by the Common Council of Lors d'une reunion du conseil municipal,
The City of Saint John as follows: The City of Saint John a decrdte cc qui suit:
A By -law of The City of Saint John
entitled "A By -law Respecting Traffic On Streets
In The City of Saint John Made Linder The
Authority of The Motor Vehicle Act, 1973, and
Amendments Thereto ", enacted on the 19`h day of
December, A.D. 2005, is hereby amended as
follows:
Par les prdsentes, 1'arrdtd de The City of
Saint John intitule o Arrete relatif a la circulation
Bans les rues de The City of Saint John ddictd
conformement a la Loi sur les vehicules a moteur
(1973) et modifications afferentes >>, decrdtd le 19
decembre 2005, est modifie comme suit:
1 Section 24 is repealed and replaced with 1 L'article 24 est abrogd et remplace par ce
the following: qui suit:
"24 Any vehicle parked in an area
(a) designated in Schedule A, Schedule A-
1, Schedule A -2 of this by -law or,
(b) designated by signs as a "Loading
Zone"
may have an erasable chalk mark placed on the
tread face of any tire by a Peace Officer or a By-
law Enforcement Officer in order to determine the
time said vehicle had been parked and neither the
Peace Officer, the By -law Enforcement Officer nor
the City shall incur any liability for so doing.
"24 Tout vehicule en stationnement dans un
endroit repondant aux modalitds suivantes :
(a) ddsignd a Pannexe A, a Pannexe A -1
ou A Pannexe A -2 joint au present
arrete, ou
(b) design& par des panneaux comme «
zone de chargement »
est susceptible de faire placer une marque de craie
effagable sur la face de la bande de roulement d'un
pneu quelconque par un agent de la paix ou agents
d'execution des arretes municipaux afin qu'il
puisse determiner I'heure depuis laquelle ledit
vehicule est en stationnement et aucune
responsabilite dudit acre ne sera assumee par
I'agent de la paix, Pagent d'execution des arretes
municipaux ou la Ville.
104
IN WITNESS WHEREOF The City of Saint John
has caused the Corporate Common Sea] of the said
City to be affixed to this by -law the day of
April, A.D., 2011 signed by:
Mayor /Maine
EN FOI DE QUOI, The City of Saint John a fait
apposer son sceau municipal sur le present arrete
le avril 2011. avec les signatures suivantes :
Common Clerk/greffiere communale
First Reading -
Premiere lecture
Second Reading -
Deuxieme lecture
Third Reading -
Troisieme lecture
105