Loading...
2011-04-11_Agenda Packet--Dossier de l'ordre du jour4 City of Saint John Common Council Meeting Monday, April 11, 2011 Committee of the Whole 1. Call to Order 5:00 P.M. 8th Floor Boardroom 1.1(a,b) Approval of Minutes 10.2(4) 1.2 Financial Matter 10.2(4)(c) 1.3 Legal Proceedings 10.2(4)(f,gj) 1.4 Litigation 10.2(4)(f,g) 1.5 Personnel Matter 10.2(4)0) 1.6 Financial Matter 10.2(4)(c) 1.7 Personal Matter 10.2(4)(b) Regular Meeting 1. Call to Order — Prayer 6:15 P.M. Council Chamber If you require French services for a Common Council meeting, please contact the office of the Common Clerk at 658 -2862. Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous plait contacter le bureau de la greffiere communale a 658 -2862. 2. Approval of Minutes 2.1 Minutes of March 14, 2011 3. Adoption of Agenda 3.1 Volunteer Recognition Awards 3.2 Assuring High - Quality Drinking Water - Program Structuring and Implementation Plan 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Campbell Letter: Unsightly Garbage (Recommendation: Refer to City Manager) 5.2 Campbell Letter: Development Incentives (Recommendation: Refer to Commissioner of Finance) 5.3 Saint John Track Club Request for Support (Recommendation: Refer to City Manager) 5.4 Irving Oil and Little River Reservoir Association Request to Present (Recommendation: Refer to Clerk to schedule) 2 5.5 Koulaev Letter: Water Meters (Recommendation: Refer to City Manager) 5.6 Lifeguard Supervision of Beaches for 2011 (Recommendation in Report) 5.7 McKelvey Letter: Saint John Harbour Bridge (Recommendation: Receive for Information) 5.8 Ward Letter: Tudor Lane (Recommendation: Refer to City Manager) 5.9 Reimbursement of Costs for Remedial Actions - Unsightly Premises and Dangerous Buildings By -law (Recommendation: Receive for Information) 5.10 Harbour Clean -up - Lift Station 21 Highland Road (Recommendation in Report) 5.11 Purchase and Sale Agreement Portion of Civic 555 McAllister Drive (Recommendation in Report) 5.12 Purchase and Sale Agreement Portion of Civic 245 Mount Pleasant Avenue East (Recommendation in Report) 5.13 Harbour Clean Up Right of Way Acquisition - Lands of Enbridge Gas NB Inc (Recommendation in Report) 5.14 Public Information Session - Sanitary Lift Station #10 and Associated Force Main Harbour Clean -Up Construction Project (Recommendation: Receive for Information) 5.15 Roof System Maintenance Services - City Facilities (Recommendation in Report) 5.16 Ventilation Upgrades - Central Fleet Garage Phase III (Recommendation in Report) 5.17 Asphalt Reinstatement of Utility Cuts (Recommendation in Report) 5.18 Service Agreement - Service New Brunswick (Recommendation in Report) 5.19 Fundy Region Solid Waste Commission: 2010 Auditor's Report and Financial Statements (Recommendation: Receive for Information) 6. Members Comments 7. Proclamation 7.1 National Volunteer Week April 11-17,2011 7.2 Freedom to Read Day April 15, 2011 7.3 Volunteer Appreciation Week April 10 -16, 2011 8. Delegations/ Presentations 9. Public Hearings 10. Consideration of By -laws 10.1 Third Reading - Street Closing Glen Falls 10.2 Third Reading - Procedural By -Law Amendment 11. Submissions by Council Members 11.1 Sandy Point Road Study (Deputy Mayor Chase) 11.2 Active Transportation Routes (Councillor Snook) 11.3 Rainbow Park Update (Councillor Snook) 11.4 Parking on Certain Portions of King Street East (Councillor Norton) 11.5 Possible Closure of Morna Heights School (Councillor McGuire) 11.6 Economic Development Task Force (Councillor Titus) 11.7 Yard Waste (Councillor Titus) 12. Business Matters - Municipal Officers 12.1 City Solicitor: Overnight Winter Parking Restriction Amendment to Traffic By -Law (Lancaster St) 12.2 City Manager: Update on Infrastructure Funding Application - Safe, Clean Drinking Water Project 5 12.3 City Manager: Market Place - Watermain, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction Update 12.4 City Manager: Asphalt Concrete Mix - Purchasing Approval 13. Committee Reports 13.1(a) Planning Advisory Committee: Recommending Amendment to Subdivision ByLaw 13.1(b) Proposed Amendment to Subdivision ByLaw 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment 0 City of Saint John S6ance du conseil communal Le lundi 11 avril 2011 Comit6 pNnier 1.Ouverture de la seance 17 h — Salle de conf6rence du 8e 6tage 1.1 a,b) Approbation du proces- verbal — paragraphe 10.2(4) 1.2 Question financiere — alinea 10.2(4)c) 1.3 Procedures judiciaires — alinea 10.2(4)f,g,j) 1.4 Litiges — alinea 10.2(4)f,g) 1.5 Question relative au personnel — alinea 10.2(4)j) 1.6 Question financiere — alinea 10.2(4)c) 1.7 Question relative au personnel — alinea 10.2(4)b) S6ance ordinaire 1.Ouverture de la seance, suivie de la priere 18 h 15 Salle du conseil If you require French services for a Common Council meeting, please contact the office of the Common Clerk at 658 -2862. Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous plait contacter le bureau de la greffiere communale a 658 -2862. 2. Approbation du proces- verbal 2.1 Proces- verbal de la seance tenue le 14 mars 2011 3. Adoption de l'ordre du jour 3.1 Prix de reconnaissance des benevoles 3.2 Garantir la haute qualite de 1'eau potable — Organisation du programme et plan de mise en oeuvre 4. Divulgations de conflits dint& is 5. Questions soumises it Papprobation du conseil 5.1 Lettre de Campbell: Dechets qui offusquent la vue (recommandation : transmettre au directeur general) 5.2 Lettre de Campbell: Incitatifs au developpement (recommandation : transmettre au commissaire aux finances) 5.3 Demande de soutien adressee par le club d'athletisme de Saint John/Saint John Track Club (recommandation : transmettre au directeur general) 5.4 Demande d'Irving Oil et de la Little River Reservoir Association en vue de faire une presentation devant le conseil (recommandation : transmettre a la greffiere pour qu'une date de presentation soit fixee) 7 5.5 Lettre de Koulaev : Compteurs d'eau (recommandation : transmettre au directeur general) 5.6 Surveillants de plage en 2011 (recommandation figurant au rapport) 5.7 Lettre de McKelvey : Pont du port de Saint John (recommandation : accepter a titre informatif) 5.8 Lettre de Ward: Allee Tudor (recommandation : transmettre au directeur general) 5.9 Remboursement des couts relatifs aux mesures correctives - Arrete concernant les batiments et structures inesthetiques ou dangereux (recommandation : accepter a titre informatif) 5.10 Nettoyage du port - Station de relevement ri 21 du chemin Highland (recommandation figurant au rapport) 5.11 Convention d'achat -vente visant la parcelle situee au 555, promenade McAllister (recommandation figurant au rapport) 5.12 Convention d'achat -vente visant la parcelle situee au 245, avenue Mount Pleasant Est (recommandation figurant au rapport) 5.13 Nettoyage du port - Acquisition du droit de passage sur les terrains d'Enbridge Gaz Nouveau - Brunswick (recommandation figurant au rapport) 5.14 Seance informative publique - Station de relevement ri 10 et travaux lies a la conduite de refoulement dans le cadre du projet de construction et de nettoyage du port (recommandation : accepter a titre informatif) 5.15 Services d'entretien de la toiture - Installations de la Ville (recommandation figurant au rapport) 5.16 Troisieme phase des renovations de la ventilation au garage central de la flotte (recommandation figurant au rapport) 5.17 Restauration de 1'asphalte des tranchees destinees aux services publics (recommandation figurant au rapport) 5.18 Convention de services - Service Nouveau - Brunswick (recommandation figurant au rapport) 5.19 Rapport de verification et etats financiers pour 2010 de la Commission de gestion de dechets solides de la region de Fundy (recommandation : accepter a titre informatif) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Semaine de faction benevole, du 11 au 17 avril 2011 7.2 Journee de lecture en toute liberte, le 15 avril 2011 7.3 Semaine d'appreciation des benevoles, du 10 au 16 avril 2011 8. Delegations et presentations 9. Audiences publiques 10. Etude des arretes municipaux 10.1 Troisieme lecture de 1'Arrete concernant la fermeture et le barrage de routes a Glen Falls 10.2 Troisieme lecture du projet de modification de 1'arrete procedural du conseil 11. Interventions des membres du conseil 11.1 Etude portant sur le chemin Sandy Point (maire suppleant Chase) 11.2 Itineraires de transport actif (conseiller Snook) 11.3 Mise a jour relative au parc Rainbow (conseiller Snook) 11.4 Stationnement sur certains trongons de la rue King Est (conseiller Norton) 11.5 Possible fermeture de 1'Ecole Morna Heights (conseiller McGuire) 11.6 Groupe de travail sur le developpement economique (conseiller Titus) 8 11.7 Residus de jardin (conseiller Titus) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Avocat municipal: Modification de 1'arrete concernant la circulation dans le cadre des restrictions relatives au stationnement sur rue en hiver la nuit (rue Lancaster) 12.2 Directeur general : Le point sur la demande de financement de l'infrastructure — Projet sur la salubrite et proprete de 1'eau potable 12.3 Directeur general : Place Market — Le point sur l'installation de la conduite d'eau principale, des egouts sanitaires et des egouts pluviaux et sur les travaux de refection de la rue 12.4 Directeur general : Approbation pour 1'achat de melange de beton asphaltique 13. Rapports deposes par les comites 13. la) Comite consultatif d'urbanisme recommandant la modification de l'arrete de lotissement 13. lb) Modification proposee a 1'arrete de lotissement 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 16. Levee de la seance 9 96 -111 COMMON COUNCIL / CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — MARCH 14, 2011 - 6:45 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors, Farren, Higgins, McGuire, Mott, Norton, Snook, Sullivan, and Titus -and - P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; S. Galbraith, Municipal Operations Director of Works; K. Forrest, Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; J. Flemming, Police Staff Sergeant; M. Gillan, Acting Fire Chief; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 14 MARS 2011 A 18 H 45 Sont presents : Ivan Court, maire le maire suppleant Chase, les conseillers Farren, McGuire, Mott, Norton, Snook, Sullivan et Titus et la conseillere Higgins -et - P. Woods, directeur general; J. Nugent, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; S. Galbraith, directeur des travaux publics aux Operations municipales; K. Forrest, commissaire au service Urbanisme et developpement; A. Poffenroth, commissaire adjoint aux Services d'inspection et des batiments; J. Flemming, sergent d'etat -major du Service de police; M. Gillan, chef du service d'incendie par interim; E. Gormley, greffiere communale, et J. Taylor, greffier communal adjoint. 1. Call To Order — Prayer Mayor Court called the meeting to order and Pastor Clayton Meisner offered the opening prayer. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court, et le pasteur Clayton Meisner recite la priere d'ouverture. 2. Approval of Minutes 2.1 Minutes of February 7, 2011 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on February 7, 2011, be approved. Question being taken, the motion was carried. 2.2 Minutes of February 14, 2011 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on February 14, 2011, be approved with the following amendment: Councillor Higgins had an affirmative vote for item 13.4 Committee of the Whole: Town of Rothesay Breach of Water Supply Agreement. Question being taken, the motion was carried. 10 96 -112 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 2. Approbation du proces- verbal 2.1 Proces- verbal de la seance tenue le 7 fevrier 2011 Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le proces- verbal de la seance du conseil communal tenue le 7 fevrier 2011 soit approuve. A Tissue du vote, la proposition est adoptee. 2.2 Proces- verbal de la seance tenue le 14 fevrier 2011 Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le proces- verbal de la reunion du conseil communal tenue le 14 fevrier 2011 soit approuve moyennant 1'execution de la modification suivante : vote affirmatif de la conseillere Higgins relativement au point 13.4 Comite plenier : violation de la convention d'approvisionnement en eau par la Ville de Rothesay. A Tissue du vote, la proposition est adoptee. 3. Approval of Agenda On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the agenda of this meeting with the removal of items 12.3 City Manager: Regional Hazardous Materials Emergency Response Agreements; 12.5 City Manager: Telecom Expense Management Software and the addition of items 13.3 Committee of the Whole: Appointment of Acting Fire Chief, 13.4 Committee of the Whole: Snow Ban, January 23, 2011 Application Form for Payment of Claim Against the City of Saint John, be approved. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que l'ordre du jour de la presente reunion soit approuve, moyennant la suppression des points 12.3 Directeur general : Accords sur 1'intervention d'urgence regionale relative aux matieres dangereuses; et 12.5 Directeur general : Logiciel de gestion des depenses en telecommunications et I'ajout des points 13.3 Comite plenier : Nomination dun chef du service d'incendie par interim; et 13.4 Comite plenier : Formulaire de demande de remboursement — Reclamation a 1'encontre de The City of Saint John a la suite de 1'interdiction de stationnement en hiver du 23 janvier 2011. A Tissue du vote, la proposition est adoptee. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 That the submitted monthly business bulletin from Enterprise Saint John be received for information. 5.2 That as recommended by the Commissioner of Finance in the submitted report Saint John Trade and Convention Centre, Common Council appoint Grant Thornton, LLP as auditor for the Saint John Trade and Convention Centre for the five year period covering audits for the years 2010 to 2014 and that the Mayor and Common Clerk be authorized to sign the engagement letter on behalf of The City of Saint John annually as required, and further that the audited financial statements for the year ended December 31, 2008 and for the year ended December 31, 2009 be approved as 11 96 -113 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011 /LE 14 MARS 2011 presented and that the Mayor and the Chair of the Finance Committee be authorized to sign on behalf of The City of Saint John. 5.3 That as recommended by the City Manager in the submitted report M &C 2011- 42: Electrical Maintenance Services — City Facilities, the proposal for the establishment of a contract with an initial term of 3 years for the provision of electrical maintenance services as submitted by Design Electric Inc. at an annual estimated cost of $209,150 plus tax, be accepted, and further that the option for two (2) additional one (1) year extension periods, at the sole discretion of the City and upon mutual agreement with the vendor, be included, and that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.4 That as recommended by the City Manager in the submitted report M &C 2011- 40: Amendment to Section 41 Conditions (Change of Non - Conforming Use) 100 Rodney Street, Common Council amends its prescribed standards, adopted pursuant to Section 41 of the Community Planning Act on October 25, 1993 with respect to the land, building and structures at 100 Rodney Street to read as follows: 1) That the existing vehicle parking area be paved with asphalt and be maintained in a good state of repair. 2) That there be no outside storage. 3) That there be no maintenance of vehicles within the building(s) or on the property. 4) Any existing fencing on the property be maintained in a good state of repair. 5) Any exterior alterations / modifications (including signage, building finishes and lighting) shall be subject to the necessary building permit application(s) and building elevation drawings to the satisfaction of the Development Officer. 6) The approved building elevations plans (referred to in condition #5) must be attached to the application(s) for building permit required prior to undertaking any renovations. 5.5 That as recommended by the City Manager Common Council receive for information the submitted report M &C 2011 -44: Spruce Lake Industrial Park Watermain Installation. 5.6 That as recommended by the City Manager in the submitted report M &C 2011- 47: Sale of Stopped -Up and Closed Portion of Harding Street West, The City of Saint John sell its fee simple absolute interest in Lot 10 -1, having an area of 1,054 square metres and being the westerly portion of PID number 55210694 to ECL General Partner II Limited or an affiliated company thereof for the sum of $26,350.00 plus HST (if applicable) as per the submitted agreement; and that The City of Saint John sell its fee simple absolute interest in Lot 10 -2 having an area of 1,054 square metres and being the easterly portion of PID number 55210694 to 7724993 Canada Inc. for the sum of $26,350.00 plus HST (if applicable) as per the submitted agreement; and further that the Mayor and Common Clerk be authorized to sign any documents required to finalize the transfer. 5.7 That as recommended by the City Manager in the submitted report M &C 2011- 46: Acquisition of Property — 1720 Westfield Road, The City of Saint John acquire "as is, where is" the fee simple absolute interest in PID number 38844 (1720 Westfield Road) from the Province of New Brunswick (Department of Supply and Services) for $500.00 plus H.S.T. (if necessary) including any registration fees or required survey costs subject to the necessary department approval; and that the Mayor and Common Clerk be authorized to sign any necessary documents. 5.8 That as recommended by the City Manager in the submitted report M &C 2011- 48: Lands for Public Purposes: Proposed Townhouse Development — 130 Gault Road, Common Council assent to the vesting of the proposed street and revised land for public purposes as well as to any necessary municipal services easements and public utility easements as generally illustrated on the submitted revised tentative plan entitled 'Tentative Plan Hitachi Crescent Subdivision' with the remaining Land for Public Purposes dedication being taken as cash -in -lieu. Consistent with the previous assent by Common Council of March 1, 2010 a note is required to be placed on the final subdivision plan(s) indicating to future landowners that their properties are located within the Emergency Protection Zone for Brunswick Pipeline's natural gas pipeline. 12 96 -114 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VILE 14 MARS 2011 5.9 Refer to item 14.1 On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the recommendation set out for each consent agenda item respectively, with the exception of item 5.9 Tender for Fire Department Dress Uniforms, which has been identified for debate, be adopted. Question being taken, the motion was carried. 5. Questions soumises a I'approbation du conseil 5.1 Que le bulletin commercial mensuel soumis par Enterprise Saint John soit accepte a titre informatif. 5.2 Que, comme le recommande le commissaire aux finances dans le rapport soumis intitule Saint John Trade and Convention Centre, le conseil communal nomme la societe Grant Thornton LLP a titre de verificatrice du Saint John Trade and Convention Centre pour 1'exercice de cinq ans couvrant les verifications pour les annees 2010 a 2014, et que le maire et la greffibre communale soient autorises a signer la lettre de mission au nom de The City of Saint John chaque annue comme cela est exige. II est en outre resolu que les etats financiers verifies pour les exercices se terminant le 31 decembre 2008 et le 31 decembre 2009 soient approuves sans modification, et que le maire et le president du comite des finances soient autorises a y apposer leur signature au nom de The City of Saint John. 5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011-42: Services d'entretien du systeme electrique — Installations de la Ville, la proposition visant a etablir un contrat d'approvisionnement, tel qu'il est presente par la societe Design Electric Inc., d'une duree initiale de 3 ans, relativement aux services d'entretien du systbme electrique, au cout estimatif annuel de 209 150 $, taxes en sus, soit acceptee, et qu'une option de prolongation correspondant a deux (2) periodes supplementaires d'un (1) an, a la discretion exclusive de la Ville et aprbs accord mutuel avec le fournisseur, soit incluse. II est en outre resolu que le maire et la greffibre communale soient autorises a signer les documents contractuels necessaires. 5.4 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011-40: Modification aux conditions imposees par I'article 41 (changement de /'usage non conforme) — 100, rue Rodney, le conseil communal modifie ses normes prescrites, adoptees en vertu de I'article 41 de la Loi sur 1'urbanisme le 25 octobre 1993, en ce qui a trait au terrain, au batiment et aux constructions du 100, rue Rodney, comme suit : 1) Que I'aire de stationnement pour vehicules existante soit revetue d'asphalte et maintenue en bon etat. 2) Qu'aucun entreposage a I'air libre n'ait lieu. 3) Qu'aucun entretien des vehicules ne se fasse a I'interieur du batiment ou sur la propriete. 4) Que toute cloture existante sur la propriete soit maintenue en bon etat. 5) Que toutes les modifications exterieures (y compris les enseignes, les finitions du batiment et 1'eclairage) soient assujetties a la presentation des demandes de permis de construction necessaires et des dessins des plans d'elevation a la satisfaction de I'agent d'amenagement. 6) Que les plans d'elevation approuves (dont it est question a la condition no 5) accompagnent les demandes requises de permis de construction avant d'entreprendre des renovations. 5.5 Que, comme le recommande le directeur general, le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2011 -44 : Installation dune conduite d'eau principale dans le parc industriel du lac Spruce. 5.6 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011-47: Vente dun trongon de la rue Harding Ouest ferme a la circulation, The City of Saint John vende I'interet en fief simple du lot 10 -1 d'une superficie d'environ 1 054 mbtres carres, a savoir la partie ouest de la parcelle portant le NID 55210694, a ECL General Partner II Limited ou a Tune de de ses societes affiliees pour la somme de 26 350 $ (TVH en sus, le cas echeant) conformement a 1'entente presentee, et que The City of Saint John vende I'interet en fief simple du lot 10 -2 d'une superficie d'environ 13 96 -115 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 1 054 metres carres, a savoir la partie est de la parcelle portant le NID 55210694, a la societe 7724993 Canada Inc. pour la somme de 26 350 $ (TVH en sus, le cas echeant) conform6ment a 1'entente presentee. II est en outre r6solu que le maire et la greffibre communale soient autoris6s 6 signer toute documentation requise pour conclure le transfert. 5.7 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011-46: Acquisition du bien -fonds situe au 1720, chemin Westfield, The City of Saint John procede a I'acquisition en fief simple et interet absolu du bien -fonds portant le NID 38844 (1720, chemin Westfield), appartenant a la province du Nouveau - Brunswick (ministere de I'Approvisionnement et des Services), dans 1'etat qu'il se trouve actuellement, pour la somme de 500 $ (TVH en sus le cas echeant), frais d'enregistrement et couts lies 6 I'arpentage inclus, sous r6serve de I'approbation du ministere, et que le maire et la greffibre communale soient autoris6s a signer tous les documents necessaires. 5.8 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011-48: Projet d'amenagement de maisons en rangee sur les terrains d'utilite publique au 130, chemin Gault, le conseil communal approuve le projet revise de d6volution a des fins publiques (rue et terrain), de m6me que les servitudes necessaires pour les services municipaux et les services publics, comme it est indique de fagon g6nerale dans le plan provisoire revise qui est pr6sente et qui s'intitule « Plan provisoire relatif au lotissement Hitachi Crescent », ainsi qu'une compensation mon6taire pour le terrain restant utilis6 a des fins publiques. II est en outre r6solu, conform6ment a la precedente approbation du conseil communal en date du ter mars 2010, qu'une note soit plac6e sur les plans finaux de lotissement indiquant aux futurs propri6taires que leurs propri6t6s se trouvent dans la zone de protection d'urgence du gazoduc de Brunswick Pipeline. 5.9 Voir le point 14.1. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que les recommandations formulees pour chacune des questions soumises a I'approbation du conseil, a 1'exclusion du point 5.9, Soumission relative aux uniformes de grande tenue du service d'incendie, qui a 6te selectionne aux fins de deliberations, soient adopt6es. A I'issue du vote, la proposition est adopt6e. 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activit6s communautaires. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that item 7.1 World Water Day be added to Council's agenda. Question being taken, the motion was carried. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le point 7.1 Journee mondiale de 1'eau soit avanc6 dans I'ordre du jour du conseil. A I'issue du vote, la proposition est adopt6e. 14 96 -116 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 7. Proclamation 7.1 World Water Day Day The Mayor proclaimed Tuesday, March 22, 2011 as World Water Day in the City of Saint John. 7. Proclamation 7.1 Journee mondiale de I'eau Le maire declare le 22 mars 2011 Journee mondiale de 1'eau dans The City of Saint John. 8. Delegations /Presentations 8.1 PlanSJ: Formal Endorsement of the PlanSJ Growth Strategy Referring to a submitted presentation, J. Hamilton, Deputy Commissioner of Planning and Development, presented the PlanSJ Growth Strategy and she responded to questions from Council members. On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -50: Formal Endorsement of the PlanSJ Growth Strategy, Common Council: 1) endorse Part Two of the submitted Growth Strategy report as a framework for developing the new Saint John Municipal Plan, as recommended by the PlanSJ Citizen Advisory Committee; and 2) in the interim while the new Municipal Plan is being developed, that all applications for discretionary planning approvals and decisions related to municipal infrastructure investment or spending be evaluated in light of the Growth Strategy. Question being taken, the motion was carried. 8. Delegations et presentations 8.1 PIanSJ : Approbation officielle de la strategie de croissance du PlanSJ Faisant reference a une presentation anterieure, J. Hamilton, commissaire adjointe a I'urbanisme et au developpement, presente la strategie de croissance du PlanSJ, puis repond aux questions des membres du conseil. Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLLI que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -50 : Approbation officielle de la strategie de croissance du PlanSJ, le conseil communal : 1) approuve la partie deux du rapport soumis sur la strategie de croissance en tant que cadre pour 1'e1aboration du nouveau plan municipal de Saint John, et ce, conformement a la recommandation du Comite consultatif des citoyens pour le PlanSJ; 2) entre- temps, pendant 1'e1aboration du nouveau plan municipal, evalue, dans le cadre de la strategie de croissance, toutes les demandes d'approbation et de decision discretionnaires relatives a I'amenagement en rapport avec les investissements et les depenses pour ('infrastructure municipale. A ('issue du vote, la proposition est adoptee. 9. Public Hearings 9. Audiences publiques 15 96 -117 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 10. Consideration of By -laws 10.1(a) Proposed Rezoning 1147 Loch Lomond Road 10.1(b,c) Third Reading Proposed Zoning By -Law Amendment - 1147 Loch Lomond Road On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the by -law entitled "By -law Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John ", re- zoning a parcel of land having an area of approximately 1.8 hectares, located at 1147 Loch Lomond Road, also identified as being a part of PID number 00434548, from "RS -2" One and Two Family Suburban Residential to "RM -1" Three Storey Multiple Residential, be read. Question being taken, the motion was carried. The by -law entitled "By -law Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John" was read in its entirety. On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of a parcel of land with an area of approximately 1.8 hectares, located at 1147 Loch Lomond Road, also identified as being a part of PID number 00434548 be subject to the following conditions: (a) The developer must pave all parking areas, loading areas, vehicle manoeuvring areas and driveways with asphalt and enclose them with continuous cast -in -place concrete curbing where necessary to protect the landscaped areas and to facilitate proper drainage; (b) The developer must provide adequate site drainage facilities in accordance with detailed site grading and drainage plans and design brief, prepared by the developer and subject to the approval of the Chief City Engineer or his designate, indicating how storm water collection and disposal will be handled; (c) The developer must provide an engineering water and sewer analysis determining the impact of the development on the existing infrastructure, and a detailed engineering servicing plan for the approval of the Chief City Engineer or his designate; (d) The developer must landscape all disturbed areas of the site not occupied by buildings, driveways, walkways, parking and loading areas; (e) The site shall not be developed except in accordance with a detailed site plan, landscaping plan and building elevation plans, prepared by the developer and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, vehicular manoeuvring areas, driveways, loading areas, signs, exterior lighting, exterior building materials and finishes, landscaped areas, and other site features; (f) The approved plans mentioned in conditions (b) and (e) above must be attached to the application for building permit for the development; (g) All site improvements shown on the approved site plan, landscaping plan and drainage plan must be completed within one year of occupancy; (h) The developer must complete a traffic study to determine if a marked crosswalk is required at the intersection of Loch Lomond Road and the proposed Public Street and determine the impacts that the roadway connection of the proposed Public Street and Josselyn Road extension will have on traffic patterns on existing streets and if modifications to existing intersections and / or crosswalks are warranted along with reviewing traffic calming measures to reduce the potential for this connection to be used as a shortcut; and 16 96 -118 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 (i) The developer must complete, at his expense, the construction of the proposed Public Street as well as the prolongation of Josselyn Road from its present terminus to its intersection with the proposed Public Street, within one year of occupancy of the building. Question being taken, the motion was carried. On motion of Councillor McGuire Seconded by Councillor Titus RESOLVED that the by -law entitled "By -law Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John ", re- zoning a parcel of land having an area of approximately 1.8 hectares, located at 1147 Loch Lomond Road, also identified as being a part of PID number 00434548, from "RS -2" One and Two Family Suburban Residential to "RM -1" Three Storey Multiple Residential, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled "By -law Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John." 10. Etude des arretes municipaux 10.1a) Projet de rezonage visant le 1147, chemin Loch Lomond 10.1b), c) Troisieme lecture du projet de modification de I'Arrete de zonage visant le 1147, chemin Loch Lomond Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain d'une superficie approximative de 1,8 hectare, situee au 1147, chemin Loch Lomond, et inscrite sous le NID 00434548, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales o RS -2 » a zone d'edifices a logements multiples de trois etages RM -1 », fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John » est Iu integralement. Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU qu'en vertu des dispositions de I'article 39 de la Loi sur l'urbanisme, I'amdnagement propose d'une parcelle de terrain d'une superficie d'environ 1,8 hectare, situee au 1147, chemin Loch Lomond et portant le NID 00434548, soit assujetti aux conditions suivantes : a) le promoteur doit asphalter toutes les aires de stationnement, les aires de chargement et de manoeuvre et toutes les voies d'acces et prevoir des bordures continues de beton coulees sur place, au besoin, afin de proteger les espaces paysagers et de faciliter le drainage; b) le promoteur doit assurer des installations de drainage adequates conformement a des plans detailles de drainage et de nivellement et a un enonce de conception prepares par le promoteur et sujet a I'approbation de I'ingenieur municipal en chef ou de son remplagant; indiquant le mode prevu de collecte et de repartition des eaux de ruissellement sur les lieux; c) le promoteur doit fournir une analyse technique du reseau d'aqueduc et d'egouts permettant de determiner ('incidence de cet amenagement sur ('infrastructure existante, ainsi qu'un plan detaille des services d'ingenierie soumis a I'approbation de I'ingenieur municipal en chef ou de son representant; 17 96 -119 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 d) le promoteur doit prevoir I'amenagement paysager des aires perturbees du site ou it n'y a pas de batiments, de voies d'acces, d'allees pietonnieres et d'aires de stationnement ou de chargement; e) 1'emplacement doit titre amenage conformement aux plans de situation, d'amenagement paysager et d'elevation detailles, prepares par le promoteur et sujets a I'approbation de I'agent d'amenagement, indiquant ('emplacement de tous les batiments, les constructions, les aires de stationnement, les aires de manoeuvre des vehicules, les voies d'acces, les aires de chargement, les affiches, 1'eclairage exterieur, les materiaux exterieurs des batiments et la finition, les espaces paysagers et les autres caracteristiques de ('emplacement; f) les plans approuves mentionnes aux conditions b) et e) ci- dessus doivent accompagner la demande de permis de construire relative au projet d'amenagement; g) tous les travaux d'amelioration indiques sur le plan de situation, sur le plan d'amenagement paysager et sur le plan de drainage doivent titre termines dans un delai d'un an a compter de la date d'occupation des lieux; h) le promoteur doit mener une etude de circulation en vue de definir si un passage pour pietons doit titre installe au croisement du chemin Loch Lomond et de la rue publique proposee, de determiner les repercussions que le raccordement routier entre la rue publique proposee et le prolongement du chemin Josselyn auront sur les modeles de circulation des routes existantes, d'evaluer si les modifications aux croisements ou aux passages pour pietons existants sontjustifiees, et it doit egalement examiner les mesures de ralentissement de la circulation destinees a prevenir ('utilisation de ce raccordement comme d'un raccourci; i) le promoteur doit achever, a ses frais, la construction de la rue publique proposee et le prolongement du chemin Josselyn depuis le terminal actuel jusqu'au croisement avec la rue publique proposee dans I'annee qui suit ('occupation du batiment. A ('issue du vote, la proposition est adoptee. Proposition du conseiller McGuire Appuyee par le conseiller Titus RESOLU que 1'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain d'une superficie approximative de 1,8 hectare, situee au 1147, chemin Loch Lomond, et inscrite sous le NID 00434548, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales a RS -2 » a zone d'edifices a Iogements multiples de trois etages RM -1 », fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John ». 10.2(a) Proposed Rezoning — 78 Orange Street On motion of Councillor McGuire Seconded by Councillor Titus RESOLVED that the by -law entitled "By -law Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John ", re- zoning a parcel of land having an area of approximately 460 square metres, located at 78 Orange Street, also identified as being PI number 00007450, from "B -1" Local Business to "RM -IF" Multiple Residential Infill, be read. Question being taken, the motion was carried. The by -law entitled "By -law Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John" was read in its entirety. in 96 -120 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 On motion of Councillor McGuire Seconded by Councillor Titus RESOLVED that the by -law entitled "By -law Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John ", re- zoning a parcel of land having an area of approximately 460 square metres, located at 78 Orange Street, also identified as being PI number 00007450, from "B -1" Local Business to "RM -IF" Multiple Residential Infill, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled "By -law Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John ". 10.2a) Rezonage propose visant le 78, rue Orange Proposition du conseiller McGuire Appuyee par le conseiller Titus RESOLLI que I'arrete intitule « Arrete no C.P. 110 -170, modifiant I'Arrete de zonage de The City of Saint John », relatif au rezonage d'une parcelle de terrain d'une superficie approximative de 460 metres carres, situee au 78, rue Orange et identifiee sous le NID 00007450, en vue de faire passer la classification de zone commerciale locale « B -1 » a zone d'edifices a Iogements multiples sur terrain intercalaire « RM -IF », fasse I'objet d'une lecture. A Tissue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -170 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition du conseiller McGuire Appuyee par le conseiller Titus RESOLLI que 1'arrete intitule « Arrete no C.P. 110 -170, modifiant I'Arrete de zonage de The City of Saint John », relatif au rezonage d'une parcelle de terrain d'une superficie approximative de 460 metres carres, situee au 78, rue Orange et identifiee sous le NID 00007450, en vue de faire passer la classification de zone commerciale locale « B -1 » a zone d'edifices a Iogements multiples sur terrain intercalaire a RM -IF », fasse I'objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A Tissue du vote, la proposition est adoptee. Troisieme lecture par titre de I'arrete intitule « Arrete no C.P. 110 -170 modifiant I'Arrete de zonage de The City of Saint John ». On motion of Councillor Titus Seconded by Councillor Sullivan RESOLVED that item 13.3 Committee of the Whole: Appointment of Acting Fire Chief be moved forward on the agenda. Question being taken, the motion was carried. Proposition du conseiller Titus Appuyee par le conseiller Sullivan RESOLLI que le point 13.3 Comite plenier : Nomination d'un chef du service d'incendie par interim soit avance dans l'ordre du jour. A Tissue du vote, la proposition est adoptee. 13.3 Committee of the Whole: Appointment of Acting Fire Chief On motion of Councillor Titus Seconded by Councillor Farren RESOLVED that Deputy Chief Mark Gillan is hereby appointed Acting Fire Chief for the duration of the current vacancy in the position of Fire Chief or until sooner determined by Common Council. Question being taken, the motion was carried. 19 96 -121 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 13.3 Comite plenier : Nomination d'un chef du service d'incendie par interim Proposition du conseiller Titus Appuyee par le conseiller Farren RESOLU que le chef adjoint Mark Gillan soit nomme chef du service d'incendie par interim pendant tout le temps que le poste de chef du service d'incendie restera vacant ou pour une duree inferieure a I'appreciation du conseil communal. A Tissue du vote, la proposition est adoptee. 11. Submissions by Council Members 11.1 Fire Operations / Administration (Councillor Titus) On motion of Councillor Titus Seconded by Councillor Sullivan RESOLVED that the City Manager be directed to report back to Council with options and possible cost savings / efficiencies in the City's fire service, keeping in mind any efficiencies that might be achieved through regionalization. Question being taken, the motion was carried with Councillor Higgins voting nay. 11. Interventions des membres du conseil 11.1 Operations /administration des services d'incendie (conseiller Titus) Proposition du conseiller Titus Appuyee par le conseiller Sullivan RESOLU que le directeur general soit charge de presenter au conseil les options, les possibles couts d'economie et gains en efficience pour le service d'incendie de la Ville, notamment ceux pouvant etre obtenus grace a la regionalisation. A Tissue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. 11.2 Capital Investment to Assist the Porter Memorial Playground Project (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that Council direct the City Manager to give strong consideration to investing in the Porter Memorial Playground Project and that this item be referred to the 2012 capital budget deliberations. Question being taken, the motion was carried. 11.2 Investissement de capitaux pour contribuer au projet de terrain de jeu commemoratif Porter (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que le conseil enjoigne le directeur general a envisager fortement I'investissement dans le projet de terrain de jeu commemoratif Porter et que ce point soit examine au cours des discussions sur le budget d'immobilisations de 2012. A Tissue du vote, la proposition est adoptee. 20 96 -122 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 11.3 ONE Change Neighbourhood Planning Documents (Councillor Sullivan) On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that Council direct the City Manager to refer the ONE Change Neighbourhood Planning documents to the appropriate City departments for their information and integration with our current direction wherever possible. Question being taken, the motion was carried. 11.3 Documents de ONE Change sur la planification de I'amenagement des quartiers (conseiller Sullivan) Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLLI que le conseil charge le directeur general de transmettre les documents de ONE Change sur la planification de I'amenagement des quartiers aux services municipaux appropries a titre d'information et d'integration dans notre orientation actuelle, dans la mesure du possible. A Tissue du vote, la proposition est adoptee. (Councillor Farren withdrew from the meeting) 11.4 Marketing Opportunities for Property Development (Deputy Mayor Chase) On motion of Deputy Mayor Chase Seconded by Councillor Sullivan RESOLVED that Council direct the City Manager to develop a strategy to market local development possibilities with the objective of attracting developers, not only locally but from outside the community, to the development and investment opportunities in Saint John. Question being taken, the motion was carried. (Councillor Farren reentered the meeting) (Le conseiller Farren quitte la seance.) 11.4 Possibilites de marketing pour I'amenagement des proprietes (maire suppleant Chase) Proposition du maire suppleant Chase Appuyee par le conseiller Sullivan RESOLLI que le conseil demande au directeur general d'elaborer une strategie en vue de promouvoir les possibilites de developpement sur le plan local, et ce, dans le but de faire prendre conscience aux promoteurs, tant au niveau local qu'a une plus grande echelle, des possibilites offertes par Saint John en matiere de developpement et d'investissement. A Tissue du vote, la proposition est adoptee. (Le conseiller Farren se joint de nouveau a la seance.) 12. Business Matters- Municipal Officers 12.1 City Solicitor: Designation of "Head" of The City of Saint John under the Right to Information and Protection of Privacy Act (RTIPPA) On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that Elizabeth Gormley, while occupying the position of Common Clerk, is hereby designated to serve as "head" as that term is defined in the Right to Information and Protection of Privacy Act to the extent the said Act comes to apply to municipalities in the Province. Question being taken, the motion was carried. 21 96 -123 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Avocat municipal : Nomination du « chef » de The City of Saint John en vertu de la Loi sur le droit a Pinformation et la protection de la vie privee Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU qu'Elizabeth Gormley, tout en continuant a occuper le poste de greffiere communale, soit par les presentes designee « chef » de The City of Saint John, tel que ce terme est defini par la Loi sur le droit a ('information et la protection de la vie privee, et ce, dans la mesure ou ladite Loi s'applique aux municipalites de la province. A I'issue du vote, la proposition est adoptee. (Councillor Norton withdrew from the meeting) 12.2 City Manager: Wind -Up of The City of Saint John Residential Infrastructure Assistance Program, Commercial Incentive Program, and the Business Development Initiative. On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that Common Council: (a) amend the Residential Infrastructure Assistance policy adopted by Common Council at its meeting of May 7, 2001 by adding the following provision: (o) notwithstanding anything to the contrary contained herein: (i) no application for funding under the RIA policy may be submitted after March 14, 2011; and (ii) no payment may be made with respect to approved applications except where the development in question qualifies on or before March 14, 2014 for funding pursuant to the terms of this policy. (b) Terminate the Commercial Incentive Program adopted by Common Council by resolution dated February 28, 2005. (c) Terminate the Business Park Development Incentive adopted by Common Council by resolution dated March 8, 1999. (d) Direct the City Manager and the City Solicitor to prepare appropriate amendments to By -law C.P. 121, the Saint John Subdivision By -law to remove all City cost sharing for new infrastructure and submit same to Common Council for consideration. (e) Direct the City Manager to provide a report to Common Council recommending a suite of new development financial incentives that support the implementation of the Growth Strategy prepared as part of the PlanSJ process. Question being taken, the motion was carried. (Councillor Norton re- entered the meeting) (Le conseiller Norton quitte la seance.) 12.2 Directeur general : Dissolution du programme d'aide a ('infrastructure residentielle, du programme d'encouragement commercial et du programme d'incitatifs pour la creation d'entreprises. Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le conseil communal: a) Modifie la politique d'aide a ('infrastructure residentielle adoptee par le conseil communal lors de la seance du 7 mai 2001 en ajoutant la disposition suivante o) Nonobstant toute disposition contraire des presentes : (i) aucune demande de financement en vertu de la politique d'aide a ('infrastructure residentielle ne peut titre presentee apres le 14 mars 2011; (ii) aucun paiement ne peut titre verse dans le cadre des demandes approuvees, sauf si I'amenagement en question fait ('objet d'un financement au plus tard le 14 mars 2014 conformement aux modalites de la presente politique. 22 96 -124 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 b) Mette un terme au programme d'encouragement commercial adopte par resolution du conseil communal le 28 Wrier 2005. c) Mette un terme au programme d'incitatifs pour la creation d'entreprise adopte par resolution du conseil communal le 8 mars 1999. d) Charge le directeur general et I'avocat municipal de rediger les modifications pertinentes a apporter a I'Arrete no C.P. 121, a savoir I'Arrete de lotissement de The City of Saint John, en vue de supprimer ('obligation pour la Ville de partager les coots pour les nouvelles infrastructures, et de les transmettre au conseil communal afin qu'il puisse les examiner. e) Charge le directeur general de fournir au conseil communal un rapport recommandant une serie de nouveaux incitatifs financiers pour I'amenagement, et ce, afin d'appuyer la mise en ceuvre de la strategie de croissance preparee dans le cadre du processus du PlanSJ. A ('issue du vote, la proposition est adoptee. (Le conseiller Norton reintegre la seance.) On motion of Councillor Higgins Seconded by Councillor Titus RESOLVED that item 14.1 Tender for Fire Department Dress Uniforms be moved forward on the agenda. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 14.1 Tender for Fire Department Dress Uniforms The Acting Fire Chief stated that the formal dress uniforms are a contractural obligation with Local 771, noting that the uniforms are replaced every five years. Responding to a question from Council, D. Logan, Purchasing Manager, advised that tender prices are typically held for sixty days, adding that he could contact the vendors and request that the quoted price be held for a longer period of time. On motion of Councillor Norton Seconded by Councillor Sullivan RESOLVED that Council request that Local 771 delay the acquisition of new dress uniforms, as outlined in the submitted report M &C 2011 -38: Tender for Fire Department Dress Uniforms, for a period of one year due to the City's current financial situation. Question being taken, the motion was carried. Proposition de la conseillere Higgins Appuyee par le conseiller Titus RESOLU que le point 14.1 Soumission relative aux uniformes de grande tenue du service d'incendie soit avance dans I'ordre du jour. A ('issue du vote, la proposition est adoptee. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Soumission relative aux uniformes de grande tenue du service d'incendie Le chef du service d'incendie par interim declare que le port des uniformes de grande tenue s'inscrit dans le cadre d'une obligation contractuelle envers la section locale 771 et it souligne que ceux -ci sont remplaces tous les cinq ans. 23 96 -125 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 En rdponse a une question posse par le conseil, D. Logan, responsable des achats, souligne que les prix de soumission sont gdndralement maintenus pendant soixante jours. II ajoute alors qu'il pourrait se mettre en relation avec les vendeurs pour leur demander que les prix soumissionnds soient maintenus plus longtemps. Proposition du conseiller Norton Appuyde par le conseiller Sullivan RESOLU que le conseil demande a la section locale 771 de retarder I'acquisition de nouveaux uniformes de grande tenue, comme I'indique le rapport soumis intituld M/C 2011-38: Soumission relative aux uniformes de grande tenue du service d'incendie, d'une annde en raison de la situation financiere actuelle de la Ville. A Tissue du vote, la proposition est adoptde. 12.4 a) City Manager: Proposed Mini Home on Undeveloped Section of Paisley Street On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that Common Council not approve the development of the proposed dwelling on PID numbers 55009716 and 55009724, Paisley Street, as satisfactory arrangements have not been made for street access and other services. Question being taken, the motion was carried. (Councillor Titus withdrew from the meeting) 12.4a) Directeur general : Projet relatif a la construction dune mini - maison sur une parcelle de terrain non amenagee de la rue Paisley Proposition du conseiller Farren Appuyde par le conseiller Sullivan RESOLU que le conseil communal refuse I'approbation de la construction proposde d'une maison sur la parcelle portant les NID 55009716 et 55009724, sitube sur la rue Paisley, 6tant donna que des arrangements satisfaisants Wont pas std conclus en ce qui a trait a I'acces a la rue et a d'autres services. A Tissue du vote, la proposition est adoptde. (Le conseiller Titus quitte la sdance.) 12.4 b) Letter in Support of Mini Home On motion of Deputy Mayor Chase Seconded by Councillor Sullivan RESOLVED that the letter from Debbie Gallant regarding the placement of a mini home on at 1287 Red Head Road, be received for information. Question being taken, the motion was carried. 12.4b) Lettre d'appui au projet de construction d'une mini - maison Proposition du maire suppldant Chase Appuyde par le conseiller Sullivan RESOLU que la lettre de Debbie Gallant au sujet de la construction d'une mini - maison au 1287, chemin Red Head, soit acceptde a titre informatif. A Tissue du vote, la proposition est adoptde. 24 96 -126 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 201 VLE 14 MARS 2011 13. Committee Reports 13.1 Committee of the Whole: Recommended Appointments to Committees On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that as recommended by the Committee of the Whole, having met on February 28, 2011, Common Council makes the following appointment to a Committee: Taxation Review Committee: To appoint Gerald Hudson from February 28, 2011 to December 31, 2011. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Comite plenier : Recommandations de nominations pour sieger aux comites Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLLI que, comme le recommande le comite plenier qui s'est reuni le 28 fevrier 2011, le conseil communal approuve la nomination suivante pour sieger au comite : Comite de revision de I'impot foncier : Nomination de Gerald Hudson pour un mandat allant du 28 fevrier 2011 au 31 decembre 2011. A Tissue du vote, la proposition est adoptee. 13.2 Planning Advisory Committee: Proposed Subdivision — 1147 Loch Lomond Road On motion of Deputy Mayor Chase Seconded by Councillor Farren RESOLVED that Common Council assent to one or more subdivision plans, in one or more phases, with respect to the vesting of the proposed street, as generally indicated on the submitted photo- reduced tentative subdivision plan entitled 'Option 2 Ray Debly Subdivision', as well as any necessary municipal services easements and public utility easements, and further that Common Council authorize the preparation and execution of one or more City / Developer Subdivision Agreements to ensure provision of the required work and facilities, including detailed engineering and drainage plans for the approval of the Chief City Engineer or his designate. Question being taken, the motion was carried. 13.2 Comite consultatif d'urbanisme : Projet de lotissement au 1147, chemin Loch Lomond Proposition du maire suppleant Chase Appuyee par le conseiller Farren RESOLLI que le conseil communal donne son assentiment a un ou plusieurs plans de lotissement, realisables en une ou plusieurs phases, par rapport au projet de devolution de terrains a titre de rue, comme it est indique de fagon generale dans le plan de lotissement provisoire reduit par procede photo intitule option n° 2 du lotissement Ray Debly, de meme que les servitudes necessaires pour les services municipaux et les services publics. II est en outre resolu que le conseil communal autorise la redaction et la signature de contrats de lotissement entre la Ville et le promoteur afin de permettre 1'execution des travaux requis et la mise en place des installations necessaires, y compris 1'e1aboration de plans techniques et de plans de drainage detailles soumis a I'approbation de I'ingenieur municipal en chef ou de son remplagant. A Tissue du vote, la proposition est adoptee. 25 96 -127 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 14, 2011/LE 14 MARS 2011 13.4 Committee of the Whole: Snow Ban, January 23, 2011 Application Form for Payment of Claim Against the City of Saint John On motion of Councillor Higgins Seconded by Councillor Snook RESOLVED that the Application Form for Payments of Claim against The City of Saint John submitted to Common Council on the 14th day of March, 2011 be used to process the claims of those citizens who are seeking reimbursement from the City as a result of their vehicles being ticketed and / or towed on January 23, 2011 or January 24, 2011, and that only those properly completed Application Forms submitted on or before April 22, 2011 at 4:30 p.m. to the office of the Parking Commission of The City of Saint John shall be processed. Question being taken, the motion was carried. 13.4 Comite plenier : Formulaire de demande de remboursement — Reclamation A 1'encontre de The City of Saint John a la suite de ('interdiction de stationnement du 23 janvier 2011 Proposition de la conseillere Higgins Appuyee par le conseiller Snook RESOLLI que le formulaire de demande de remboursement dans le cadre des reclamations portees a 1'encontre de The City of Saint John, qui a ete transmis au conseil communal le 14 mars 2011, serve a traiter les reclamations des citoyens demandant a ce que la Ville les rembourse des frais de contravention et de remorquage de Ieur vehicule pour le 23 janvier 2011 ou le 24 janvier 2011. 11 est en outre resolu que seuls les formulaires de demande correctement remplis et presentes au plus tard le 22 avril 2011 a 16 h 30 au bureau de la Commission sur le stationnement de The City of Saint John seront traites. A Tissue du vote, la proposition est adoptee. 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 9:00 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 21 h. Mayor / maire Common Clerk / greffiere communale 26 REPORT TO COMMON COUNCIL M &C2011 -85 April 7", 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, SUBJECT: ASSURING HIGH - QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN BACKGROUND The City of saint John Drinking water is a cornerstone of public health, quality of life, business and a sustainable economy. On July 19", 2010, Common Council unanimously adopted the updated Action Plan for Safe, Clean Drinking Water (M &C 2010 -247). It set out a strategy to challenge the status quo and make the improvements necessary to assure the quality of drinking water for the people of Saint John. SAFE CLEAN DRINKING WATER PROGRAM The Safe Clean Drinking Water Program is the multi- faceted initiative that comprises the series of projects required to bring about assured high quality potable water for the community. The absence of adequate facilities for water treatment is a fundamental deficiency; one that seriously limits the capability to deal effectively with waterborne hazards. The improvement program includes a 100 ML /D conventional water filtration treatment facility to be located on City -owned land south of Little River Reservoir, a series of system infrastructure projects necessary for treatment implementation, industrial separation and several water use efficiency measures tied directly to sizing (cost) of facilities and infrastructure. The projects identified build on the seven completed by the City of Saint John in 2010 and early 2011 (an investment of over $20 million) under the Canada - New Brunswick Stimulus Fund Program. The overall cost of the remaining Safe Clean Drinking Water Program component projects was estimated at $259,450,000 (with estimates adjusted for inflation to a planned 2015 implementation mid - point). Cy SAFE CLEAN DRINKING WATER PROGRAM 27 ASSURING HIGH - QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN ANALYSIS PAGE 2 APRIL 7' ", 2011 People know the importance of good drinking water - essential to life, human health and well- being. A reliable, high - quality public water service is integral to every community. With such a service comes the assurance that drinking water delivered to users is consistently safe, clean and healthy; provided through modern water treatment facilities and reliable distribution systems operated by highly trained, competent and committed professionals. All this is supported by focused, accountable policy- setting governance. The program to transform this community's drinking water service is vitally important to the people who live and work here, to our social fabric and the economy of the entire Greater Saint John region. It will also be the most complex and the costliest ever undertaken by the City. The challenge of safe, clean drinking water will test values and the ability of diverse interests to put the most essential needs of the community first. Although drinking water improvements have been taking place for more than a decade - since the 1999 Water Strategy through to the 2010 Action Plan for Safe, Clean Drinking Water - the full program to bring modern quality standards to Saint John remains very substantial and costly. Ratepayers of the water utility cannot alone afford the needed investments in infrastructure. User rates have risen sharply and will continue to increase, but there is a limit to what the customer base can sustain. Financial Challenge Beyond matters of governance, engineering and service, secured funding is the single most crucial issue facing the Mayor and Common Council, along with elected Provincial and Federal representatives. Affordability and the timeliness of implementation depend on the certain and clear financial commitments of all three levels of government. Program Structuring and Implementation Plan The City and Saint John Water want the most realistic approach for implementation possible. As such, the Program Structuring and Implementation Plan seeks to establish a practical, cost - effective strategy for delivering the infrastructure improvements and facilities needed to assure safe, clean drinking water for Saint John. Staff and consultants have worked through a painstaking review of opportunities and alternatives to formulate an approach that will meet the essential needs of our community. Involved in the Plan process is a series of four stages: A - Project Phasing; B - Grouping; C - Program Schedule; and D - Affordability Analysis. The Plan and the approach being proposed are expanded upon in the attached report. It proposes a 4 -year "preferred' scenario for implementing the projects that are most essential (today) for the assurance of safe, clean drinking water - over the period from 2012 to 2015. SAFE CLEAN DRINKING WATER PROGRAM W ASSURING HIGH - QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN INPUT FROM OTHERS PAGE 3 APRIL 7' ", 2011 The recommendations being made and the need for affordability analysis have been reviewed with the Commissioner of Finance. He will offer his perspective on affordability and funding of the schedule of projects being proposed. CONCLUDING REMARKS People know the importance of good drinking water - essential to life, human health and well- being. Citizens of Saint John have made this their most important service priority. RECOMMENDATIONS It is recommended that Common Council: 1. Recognize the vital importance of proceeding with implementation of the Safe Clean Drinking Water Program in a timely and complete manner. 2. Endorse the Program Structuring and Implementation Plan, outlined in the attached report, for delivering the infrastructure and facility improvements essential to assuring safe, clean drinking water; and the associated schedule of Program projects that seeks to be both financially realistic and effective in terms of addressing the most critical drinking water needs of the community, while duly balancing risks. 3. Subject to the advice of the Commissioner of Finance, adopt a 4 -year (2012 to 201 5) schedule for the Safe Clean Drinking Water Program (Highest Priority Elements) as the preferred implementation scenario. 4. Seek appropriate cost sharing agreements with the Province of New Brunswick and the Government of Canada for total Program funding over four years (2012 to 201 5) of $172,300,000 (or approximately $57,433,000 from each funding partner). S. Direct that staff identifies efficiency measures and revenue opportunities, based on priority needs, to make as much current Utility funding as possible available for implementation of the Safe Clean Drinking Water Program - to manage the impact of Program implementation on Utility ratepayers. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner, Municipal Operations and Engineering �l e ` J. Patrick Woods, CGA City Manager SAFE CLEAN DRINKING WATER PROGRAM 29 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN INTRODUCTION APRIL 2011 People know the importance of good drinking water - essential to life, human health and well- being. A reliable, high - quality public water service is integral to every community. With such a service comes the assurance that drinking water delivered to users is consistently safe, clean and healthy; provided through modern water treatment facilities and reliable distribution systems operated by highly trained, competent and committed professionals. All this is supported by focused, accountable policy- setting governance. The program to transform this community's drinking water service is vitally important to the people who live and work here, to our social fabric and the economy of the entire Greater Saint ,John region. It will also be the most complex and the costliest ever undertaken by the City. The challenge of safe, clean drinking water will test values and the ability of diverse interests to put the most essential needs of the community first. Although drinking water improvements have been taking place for more than a decade - since the 1999 Water Strategythrough to the 2010 Action Plan for Safe, Clean Drinking Water - the full program to bring modern quality standards to Saint John remains very substantial and costly. Ratepayers of the water utility cannot alone afford the needed investments in infrastructure. User rates have risen sharply and will continue to increase, but there is a limit to what the customer base can sustain. Risk to the Public Risks associated with inadequate drinking water treatment and aging infrastructure are well established; there are potentially serious consequences for public health and well- being. Inaction, or failure to act in a timely and complete manner, also means waste of water resources and avoidable barriers to community growth. More than Infrastructure Delivering required water quality at the tap involves more than upgrading infrastructure. The Action Plan for Safe, Clean Drinking Water sets out a full range of service, technical, business, and governance considerations. Fundamental and far reaching policy choices have to be made by Common Council; decisions that will have implications for decades and future generations of Saint Johners. Preliminary Design The engineering firms engaged to provide preliminary technical, infrastructure design and cost estimates for the Safe Clean Drinking Water Program are R.V. Anderson Associates for water treatment facilities and CBCL Limited for system improvements - transmission, distribution, pumping and storage. Implementation Funding Dependent Modern water treatment facilities need to be designed and constructed, and a series of major system upgrades completed in order to assure safe, clean drinking water to serviced areas across the community. Beyond matters of governance, engineering and service, Program funding is the single most crucial issue for the Mayor and Common Council, along with elected Provincial and Federal representatives. Affordability and the timeliness of implementation depend on N the certain and clear financial commitments of all three levels of government. a SAFE CLEAN DRINKING WATER PROGRAM 31 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN FINANCIAL CHALLENGE APRIL 2011 Just how important is drinking water? Can Saint John afford the cost of the systems required to assure safe, clean drinking water? Alternatively, can Saint John and its future afford not to have that assurance? Are ratepayers (of the utility generally) willing and able to pay a fair share of the costs of necessary service improvements? Do the benefits gained from these infrastructure upgrades (and resulting higher quality services) warrant the expenditures involved? Next are a set of more strategic questions. Can the Safe Clean Drinking Water Program be structured to make it more fiscally viable? The high cost of full implementation (now) may simply cause funding partners (and ratepayers) to wince and back away. Can some parts be temporarily deferred in the short term? Can the risks associated with doing so be managed? Also, is alternative funding possible for some Program elements? Further, what is the capacity, based on service priorities, to redirect existing utility funding? How must we challenge the status quo to enhance operational and service cost - effectiveness? The principles of continuous improvement and prudent use of public resources are key to the Action Plan for Safe, Clean Drinking Water; achieving the highest levels of quality, efficiency and productivity. Can existing monies be redirected to support aspects of the SCDW Program (as part of the City /Utility contribution)? Citizens have spoken clearly; drinking water is this community's highest service priority. The practical answers to the above questions, together, should enable Saint John to realize that it can, in fact, afford the safe, clean drinking water it so very much needs. NEED FOR DRINKING WATER TRANSFORMATION There should be no doubt, water services exist primarily for reasons of public health. Consuming adequate quantities of good quality drinking water is essential for our mental and physical wellbeing. Transformation to a high quality water system (adequate facilities and infrastructure) presents a challenge of extraordinary scale for Saint John. The absence of full treatment is the fundamental deficiency; severely limiting ability to assure safety of drinking water. Bacteria, viruses and other pathogens, such as Giardia and Cryptosporidium, can be present in any surface water source. Good quality water at the tap also involves the system of mains, storage reservoirs and pumping stations that conveys drinking water to homes, restaurants and businesses, schools, nursing homes, hospitals and industry. Beyond full treatment, drinking water challenges include a difficult river divide, some very old infrastructure, internal corrosion of cast iron distribution mains, lost water, very high industrial consumption, M unmeasured residential usage, and a long accumulated infrastructure deficit. a SAFE CLEAN DRINKING WATER PROGRAM 32 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN PROGRAM STRUCTURING AND IMPLEMENTATION PLAN APRIL 2011 The purpose of the Program Structuring and Implementation Plan is to establish a practical, cost - effective strategy for delivering the infrastructure improvements and facilities needed to assure safe, clean drinking water for Saint John. Staff and consultants have worked through a painstaking review of opportunities and alternatives to formulate an approach that will meet the essential needs of our community. Involved is a series of four stages: [A] Project Phasing; [B] Grouping; [C] Program Schedule; and [D] Affordability Analysis. A - PROJECT PHASING Safe Clean Drinking Water Program projects have been subdivided into various parts or phases, as applicable, to facilitate prioritization and scheduling of expenditures. a) Project pre- design report(s), with analysis of options and risks, updated estimates, and project specific value engineering, as required; b) Detailed design and refined project cost estimates; and c) Construction project (in some cases, multiple construction phases). It is important to understand exactly how project parts can be scheduled, what projects are prerequisite for others, how capital expenditures can be best distributed to match funding availability, and how to proactively adapt to circumstances that will arise. Projects and project phases would be organized for implementation over time, with the most critical scheduled for more urgent execution. Estimates have been updated, reflect escalation for construction inflation, and include taxes, engineering, and contingencies. B - GROUPING The various projects (and project parts) were then classified into one of ten groups: 1. Water Treatment Facilities 2. Core Drinking Water Infrastructure 3. East Industrial System 4. Distribution System Water Quality 5. Conservation and Community Engagement 6. Fire Fighting and Operational Storage Capacity 7. Delivery Risks and Service Reliability 8. Universal (Residential) Metering 9. Development and System Extension � an 10. Projects Completed w SAFE CLEAN DRINKING WATER PROGRAM 33 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN APRIL 2011 These groupings reflect relative priority and /or alternative opportunities for funding; the ultimate goal being implementation of all safe, clean drinking water projects. Certain works must proceed now; others may be deferred in the near -term at some level of risk. Group 1. Water Treatment Facilities The central feature for assuring safe, clean drinking water is the 100,000 m3 per day 0 00 ML /D) conventional water filtration treatment facility, to be located south of the Little River Reservoir area. If the project is able to proceed expeditiously, it is currently estimated that the facility could be designed and constructed for about the amount earlier planned (depending on actual timing, site conditions and specific features). Detailed design will specify particular treatment features and provide construction cost estimates. Numerous variables could influence final cost outcomes. Group 2. Core Drinking Water Infrastructure Four considerations are basic to every potable water transmission /distribution system: • Quality- maintaining quality as the water travels to the consumer's tap; • Reliability- optimizing system and service reliability; • Lost Water - minimizing the loss of water in the system; and • Fire Protection - providing quantities sufficient for fire protection. Transmission Improvements Transmission of raw water from Latimer Lake to the new water treatment plant (WTP) and treated water to the distribution system were evaluated along a number of routing options. The transmission backbone to the Lakewood area is sound, but substantial downstream improvements are required. Water Storage The volume of water available through large- capacity transmission mains, now tied directly to source lakes, will not be available when the WTP comes on line, except for industrial systems. Potable flows will be limited by plant output. Consultants have recommended an additional 16.1 ML in two storage reservoirs as the absolute minimum required to handle peak demand, fire flows and system emergencies. System Pumping Drinking water service West of the river will involve pumping from a new Reversing Falls booster pump station to the Lancaster storage reservoir and to an upgraded Spruce Lake pump station for further distribution West. System Rehabilitation Renovations, system modifications, adjustments and local upgrades are required to address a variety of system needs. System Modifications The transition to a single treatment plant model requires system modifications both East and West of the St. john River in order to ensure the new potable system operates effectively over the distances and pressure zones involved. SAFE CLEAN DRINKING WATER PROGRAM 34 LTf, C) an a ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN Group 3. East Industrial System APRIL 2011 A fundamental water use principle is to match quality of water delivered to that actually needed by end - users. It is neither operationally nor economically prudent to service industrial processes with costly -to- produce treated drinking water. Two separate industrial (raw) systems from Spruce Lake currently serve two large industries West. As part of the strategy to optimize the size of treatment facilities and other system infrastructure, a separate industrial system will be developed to serve heavy industry East of the river. Supply transmission would deliver water (in dual purpose mains) to the Lakewood area. From there, industrial demand to the Irving Oil Refinery would be separated from flows to the new WTP and potable flows to the rest of the city. Group 4. Distribution System Water Quality The interior walls of unlined cast iron mains are subject to internal corrosion; an electrochemical interaction between the metal and its environment, resulting in changes to metallic properties. A gradual build -up of corrosion products (tuberculation) over time leads to two serious system problems; pipe failure or blockage that restricts flows and deterioration of water quality as it travels through these mains to the consumer. Since 2006, cleaning and lining has dramatically improved water quality at the tap, restored fire flows and extended the service life of over 36 kilometres of cast iron watermain - at a much lower cost than full main replacement. Modern water treatment will improve water quality entering the distribution system; it will remove and inactivate harmful microorganisms, remove turbidity and colour, reduce levels of disinfection by- products (THMs /HAAS), and stabilize the water for distribution. This stable water will have less chlorine demand, so chlorine residuals will be easier to maintain through the distribution system and the water will be less corrosive to materials such as cast iron pipe. However, to ensure that improved water quality (from treatment) can provide these benefits to all users across the distribution system, many more kilometres of existing pipelines must be cleaned of tuberculation. Group 5. Conservation and Community Engagement Water use efficiency is important to both the economic and environmental aspects of water system sustainability. A progressive community mindset of quality service, "win - win" conservation and water use efficiency practices calls for ongoing dialogue and full engagement of the public. People who understand the full value of safe, clean drinking water will expect high standards and support sustainable water use. The best, most economical means of meeting "new" water needs into the future is conservation now. The system model being developed presumes the capacity to service �10 future growth in Saint John exists within current levels of consumption. a SAFE CLEAN DRINKING WATER PROGRAM 35 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN APRIL 2011 Planning has assumed that consumption can be moderated and system leakage reduced such that sizing of the treatment facility is significantly less than first contemplated. Also, the growth forecasted by Plan SJ will require water service capacity. Reducing high demand will prevent future problematic service situations; with a right -sized water treatment plant and no barriers to growth. Aggressive leak detection across the system, with a comprehensive schedule of repair and rehabilitation, would reduce water loss and help ensure treatment capacity that will support growth well into the future. Group 6. Fire Fighting and Operational Storage Needs` Latimer Lake and Spruce Lake provide an essentially unlimited quantity of water for fire fighting and emergency conditions (failure of critical water systems components). Introduction of a treatment plant into the water system will restrict supply to the plant's production capacity (100 ML /D), plus the amount of water stored in system reservoirs. Industry practice prescribes that storage reservoirs should provide quantities adequate to satisfy consumer demand during emergency operating conditions; typically, sufficient storage to cover 12 to 24 hours. A recent study of Canadian municipalities reported that 75% had at least 24 hours of system storage based on average day demand. The "Water System Improvements" preliminary engineering report (CBCL Limited) summarizes that Saint john currently has 27.3 million litres (ML) of system storage and with a treatment facility should have a minimum capacity of 43.4 ML. Value Engineering considered this minimum and recommended further investigation. Consequently, this has determined that future system storage should be as much as 69.9 ML - based on the City's needs and objectives, such as fire fighting capability and service requirements. Given the importance of this issue to fire fighting capability, SJ Water and the SJ Fire Department have been jointly assessing storage needs; in terms of Fire Underwriters grading procedures and risks associated with peak fire events. SJ Water has also considered the operational aspects of scheduled maintenance shutdowns or failure of critical system components. Response times of 12 hours or more could be needed depending on type and complexity of the emergency. To ensure continued water service, a sufficient quantity of water must be stored at strategic locations in the system. Based on a minimum storage requirement of 43.4 ML, an amount of 16.1 ML has been accounted for in the SCDW Program. Meeting full fire fighting capability and operational needs (69.9 ML) calls for 26.5 ML (61%) more storage. (*The amount of storage ideally required is greater than that included in the Program.) Group 7. Delivery Risks and Service Reliability This group incorporates projects whose implementation would be deferred temporarily. Associated risk and reduced system reliability would need to be managed. The nature of L� this risk and the potential impact on reliability varies among projects. a SAFE CLEAN DRINKING WATER PROGRAM 36 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN APRIL 2011 Loch Lomond will supply potable users city -wide, as well as large industrial flows East. Security of supply depends on assured flows through Robertson Lake (man -made, created by a dam) and tunnels under the Saint John Airport runways. Reliability of transmission would be greatly enhanced by a new 600mm main from Commerce Drive along Westmorland Road to Loch Lomond Road, a new 500mm main between the existing crossing north of Highway #1 near Marsh Creek and Metcalf Street, and a new 500mm main from Metcalf along Chesley Drive. These measures would also improve suction pressures at the Somerset and Reversing Falls (new) pumping stations. The realities of fiscal limitations will require projects like these to be delayed for at least a number of years, with associated risks duly managed to assure service reliability. Group 8. Universal (Residential) Metering Metering is a mandatory standard for any water system that seeks to be sustainable. Peak demand dictates system size and, as such, capital costs. Lowering peak demand saves money. While public education and regulations play a part in reducing water use, user pay and associated rate setting is the most effective means of managing demand. Consumers (large and small) respond to clear price signals. With pricing that is well structured, equitable, permanent, and understood by the public, consumers will see the value of investing in behaviors, equipment and appliances that use less water. The benefits of conservation and related price signals are largely lost, however, unless usage is measured. Metering benefits customers through the assurance of paying only for the water they use and reminds users that waste has a cost. It is well established that water meters positively influence consumption; residential per capita water use is consistently lower for metered municipalities across all size ranges. Metering also supports greater accountability and better deployment of repair resources. Many chronic water system problems are often symptomatic of over - consumption. Group 9. Development and System Extension The southeast area of the water system needs a stronger connection to the transmission backbone to assure reliable service to residential and industrial customers, as well as for future connection to the Harbourview Subdivision. Potable water in this currently serviced Red Head neighbourhood is now drawn from municipally- operated wells and pumped through a local distribution system to residential customers. The system is currently being upgraded to provide disinfection, but has no fire protection capability. Group 10. Projects Completed Substantial progress was made in 2010/11 on seven Program projects valued at over $20 million completed through the Canada -New Brunswick Infrastructure Stimulus Fund. a SAFE CLEAN DRINKING WATER PROGRAM 37 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN C - PROGRAM SCHEDULING APRIL 2011 From the prioritized groupings, Program projects were then organized into a long -range schedule that seeks to be both financially realistic and effective in terms of addressing the most critical drinking water needs of this community, while duly balancing risk. To that end, projects groups were categorized as follows: Groups 1. 2 and 3 ... immediate implementation The highest priority (most essential) elements; scheduled over a 4 -year period ( "preferred ") from 2012 to 2015 and the basis for the Program funding request. Groups 4 and 5 ... direct Utility _funding and /or FCM GM Fund These immediately essential projects would be funded either by the Utility, through Gas Tax Fund allocations or in partnership with the FCM Green Municipal Fund. Group 6* ... separate funding (fire flows /operational storage) Expanding system storage capacity would involve a separate (future) program based on operational service and fire flow (Fire Underwriters' report) requirements. Group 7... deferred implementation Deferred implementation would mean managing certain risks until completion of the highest priority works; and securing funding for these projects at a later time. Groups 8 and 9 ... future implementation Projects identified for future implementation would proceed when deemed most appropriate by the City of Saint John and Saint John Water. The Gantt chart at Appendix "A" shows project phasing, with summary descriptions, current estimates and a tentative Program schedule. Detailed scope of projects and the timeliness of implementation will influence costs. D - AFFORDABILITY ANALYSIS The fourth stage involves analysis to confirm general affordability of enhanced drinking water; to understand the cost impact on the water utility and its ratepayers. Based on a long -term financial plan, the process should model spending forecasts, contributions from others, and life cycle costs. It would predict future water rates and confirm that the costs of debt can be managed by the Water Utility. It is recognized by most that understanding the Utility's ability to meet its financial obligations arising from planned Capital investments is vitally important. This assessment will seek to confirm that the value of those investments more than balances with the benefits to be accrued by the community and water users. Utility budget capacity is limited and increasing costs generally are forcing all governments and their agencies to carefully weigh the economics of services, growth, system development, Capital construction, and operation of facilities. As part of full a SAFE CLEAN DRINKING WATER PROGRAM 38 ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN APRIL 2011 "system" consideration, this analysis should cover the entire program life -cycle from initial development through to eventual replacement. It would be carried out under the auspices of the Commissioner of Finance, with support from Saint John Water. No single formula will precisely define "affordability ". From a micro - perspective, an affordable system means one procured when needed within budget, operated at the desired level of performance and maintained through a planned life- cycle, with implementation risks minimized. At a macro - level, affordability involves broader considerations; overall budgets, competing resource uses, and the degree of fiscal inflexibility typically associated with large Capital investments. Affordability also goes beyond lowest construction or acquisition cost. An affordable system must meet required thresholds for total operating costs, viable cash flow within the larger contexts of the City and the Utility, and support of overall community growth and quality of life for citizens. The recommendations being made and the need for affordability analysis have been reviewed with the Commissioner of Finance. He will offer his perspective on affordability and funding of the schedule of projects being proposed. PROPOSED IMPLEMENTATION A 4 -year "preferred' scenario is put forward for implementing the projects that are most essential (today) for the assurance of safe, clean drinking water. It would involve funding and implementing the Safe Clean Drinking Water Program (Highest Priority Elements) over the period from 2012 to 2015. Table 1 details the distribution of associated costs over those four years. TABLE 1: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS) PREFERRED 4 -YEAR IMPLEMENTATION Year 3 -Party Total Each Share 2012 $8,300,000 $2,767,000 2013 $37,500,000 $12,500,000 2014 $66,400,000 $22,133,000 2015 $60,100,000 $20,033,000 Totals $172,300,000 $57,433,000 Contingency Allowance An estimate for each project in the SCDW Program has been provided by a consulting engineering firm. Experience has shown that it is likely SAFE CLEAN DRINKING WATER PROGRAM 39 C) an a ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN APRIL 2011 for a project's cost to increase as more detailed information becomes available. Accordingly, each project cost estimate includes a contingency allowance. The extent of this amount is directly related to the level of unknowns for each specific project and, at this stage of development, ranges from 10% to 30% of estimated project cost. A probability cost curve has been developed for the possible overall cost range; at the low end of this cost distribution risk is very high risk (zero contingency allowance), while the full contingency amount of just under $20,000,000 is included at the high end. Table 2 shows order of magnitude cost estimates associated with delays in Program implementation (based on an assumed annual construction inflation rate of 5 %). TABLE 2: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS) INFLATIONARY IMPACT OF DELAYED IMPLEMENTATION Implementation Delay 3 -Party Total Each Share Proposal (complete 2015) $172,300,000 $57,433,000 1 Year Delay (complete 2016) $180,800,000 $60,267,000 2 Years Delay (complete 201 7) $189,900,000 $63,300,000 3 Years Delay (complete 201 8) $199,400,000 $66,467,000 4 Years Delay (complete 2019) $209,400,000 $69,800,000 Beyond obvious timing differences, at least four considerations should influence the decision on the timing and period of implementation. First is overall Capital costs; the longer implementation is delayed, the greater those costs will grow. This would be compounded by also pushing back Group 6 and 7 projects that have already been deferred, but need to be completed as soon as practicable. Secondly, a tighter schedule will place greater demands on the Program Management Team; a group for which there will be very high expectations regardless of the alternative selected. Thirdly, deferral of certain projects (e.g. Group 7 projects) also needs to involve due diligence measures and engineering analysis to verify that risk will be managed and related preparations made. These requirements will be reported on separately and could require adjustments in the 2011 Utility Capital budget. Most important to the decision though is the ever present risk associated with the inability to assure safe, clean drinking water - consistently and reliably. The Medical Officer of Health has made his advice clear, time and again, on the need to improve drinking water treatment for Saint John: Waterborne disease is a risk to all surface water supplies, one that disinfection with chlorine alone does not entirely eliminate. SAFE CLEAN DRINKING WATER PROGRAM W -I an a ASSURING HIGH- QUALITY DRINKING WATER PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAINT JOHN JOBS AND IMPACT ON THE ECONOMY APRIL 2011 Work under the Safe Clean Drinking Water Program will have substantial economic benefits for the labour force, manufacturers and suppliers, contractors, consultants and various support industries in the Greater Saint ,John region, the Province of New Brunswick and beyond. The City has demonstrated its ability to "deliver" on economic stimulus, completing over $20 million in work in 2010 under the Canada -NB Stimulus Fund Program. Implementation of the preferred scenario would be expected to create approximately 90 jobs in 2012, 415 in 2013, 735 in 2014, and 665 in 2015. CONCLUDING REMARKS There is no question that safe, clean drinking water must be assured for the people of Saint ,John; inaction or a failure to act in a timely and complete manner has unacceptable consequences. The reality, notwithstanding a host of financial, technical and political challenges, is that delay will inevitably mean significantly higher costs to all concerned. It is time to act; to act decisively in the interests of citizens, the economy of the region and for the very future of this community. Safe, clean drinking water is vitally important to our Plan SJ, as it is to every urban community in New Brunswick and Canada. People know the importance of good drinking water - essential to life, human health and well- being. Citizens of Saint john have made this their most important service priority. RECOMMENDATIONS 1 . Recognize the vital importance of proceeding with implementation of the Safe Clean Drinking Water Program in a timely and complete manner. 2. Endorse the Program Structuring and Implementation Plan, outlined herein, for delivering the infrastructure and facility improvements essential to assuring safe, clean drinking water; and the associated schedule of Program projects that seeks to be both financially realistic and effective in terms of addressing the most critical drinking water needs of the community, while duly balancing risks. 3. Subject to the advice of the Commissioner of Finance, adopt a 4 -year (2012 to 201 5) schedule for the Safe Clean Drinking Water Program (Highest Priority Elements) as the preferred implementation scenario. 4. Seek appropriate cost sharing agreements with the Province of New Brunswick and the Government of Canada for total Program funding over four years (2012 to 201 5) of $172,300,000 (or approximately $57,433,000 from each funding partner). S. Direct that staff identifies efficiency measures and revenue opportunities, based on priority needs, to make as much current Utility funding as possible available for implementation of the Safe Clean Drinking Water Program - to manage the impact of Program implementation on Utility ratepayers. SAFE CLEAN DRINKING WATER PROGRAM 41 C) an a E, PA, SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 1 1 0 -0 [0 -0] 100 ML /D Water Treatment $113,354,000 0 0 -A Facility [0 -A] 100 MUD Water Treatment The site specific pre- design for a single water $100,000 2 Facility Final Pre - Design treatment plant located in the vicinity of the Little River Reservoir, based on a 0 0 -13 recommendation from Value Engineering. [0 -I3] 100 MUD Water Treatment The Environmental Impact Assessment (EIA) $300,000 3 Facility EIA study of the site for a single water treatment plant located in the vicinity of the Little River Reservoir, based on a recommendation from 1 0 -1 Value Engineering. [0 -1] 100 MUD Water Treatment Design a full conventional water treatment $4,000,000 4 Facility Design facility (100 MUD), incluing filtration and 1 0 -2 possibly UV radition [0 -2] 100 MUD Water Treatment Construct a full conventional water treatment $108,954,000 0 5 Facility Construction facility (100 MUD), including filtration and 7 1 -0 possibly UV radition [1 -0] Robertson Lake Dam and $2,705,000 MEW 6 7 1 -1 Tunnels under Airport Runways [1 -1] Robertson Lake Dam Design Design foundation, earthen embankments, $150,000 7 concrete spillway and abutments, and provide access to the far embankment 7 1 -2 including possible EIA. [1 -2] Robertson Lake Dam Install foundation anchors, add 1.2 m of free $2,255,000 Construction board to the earthen embankments, refurbish O 8 the concrete spillway and abutments, and provide access to the far embankment. Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011@1116 4 Year Plan Page 1 E, PA, 43 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 9 0 1 -3 [1 -3] Robertson Lake Tunnels Inspect the tunnels under the airport runways $300,000 under Airport Runways Inspection and report on the condition with recommendations for rehabilitation, if 7 2 -0 required. [2 -0] Latimer Lake Intakes and $10,814,000 10 Dam Upgrades 0 2 -1 [2 -1] Latimer Lake Intakes and Pre- design study of the intakes and dam and $75,000 11 Dam Upgrades report on the condition with recommendations on replacement and /or 7 2 -2 rehabilitation, if required. [2 -2] Latimer Lake Intakes (Well Detailed design of the intake well $200,000 Rehabilitation) Upgrades rehabilitation under the screen house at 12 7 2 -3 Latimer Lake, if required [2 -3] Latimer Lake Intakes (Well Construction of the intake well rehabilitation $3,938,000 13 Rehabilitation) Upgrades under the screen house at Latimer Lake, if 7 7 2-4 2 -5 required [2-4] Latimer Lake Intakes and Rehabilitate earthen dams at Latimer Lake, if $623,000 Dam Upgrades required [2 -5] Latimer Lake Intakes Detailed design of the intake building $175,000 14 15 (Building & Screen Rehabilitation) rehabilitation and automation of the screens 7 2 -6 Upgrades at Latimer Lake, if required [2 -6] Latimer Lake Intakes Construction of the intake building $5,803,000 16 (Building & Screen Rehabilitation) rehabilitation and automation of the screens Upgrades at Latimer Lake, if required Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011@1116 4 Year Plan Page 2 43 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 17 10 3 -0 [3 -0] Supply Transmission - Construct new 1050mm main (3.2 km) along $0 Phinney Hill to Lakewood Pump Pipeline Road East from Phinney Hill to Station. Lakewood PS to carry raw water for both 2 4 -0 [4 -0] Transmission to Treatment potable and East industrial supplies. $11,645,000 18 (Lakewood Pump Station to 0 4 -A WTP). [4 -A] Pre - Design study of the Pre - design study to evaluate the various $75,000 19 Transmission system in the alternatives for water transmission mains to vicinity of the WTP and from the WTP and connections to existing transmission mains. This involves 2 4 -1 [4 -1] Transmission to Treatment Project 4, 5, 16, 22, 25 & 26 Design three new 1050mm mains (2.5 km) $450,000 20 (Lakewood Pump Station to WTP) from area of Lakewood Heights PS into the 2 4 -2 Design. [4 -2] Transmission to Treatment WTP Construct three new 1050mm mains (2.5 km) $11,120,000 21 (Lakewood Pump Station to WTP) from area of Lakewood Heights PS into the 2 5 -0 Construction. [5 -0] Transmission East (WTP to WTP $12,905,000 22 2 5 -1 Sandbank Hill). [5 -1] Transmission East (WTP to Design one new 1050mm manins from WTP $500,000 23 Sandbank Hill) Design. along Hickey Road connecting into a new 1050mm main along Loch Lomond Road (5.9 km total) to SandBank Hill and a second (to 2 5 -2 [5 -2] Transmission East (WTP to be renovated) 600mm. Construct one new 1050mm manins from $12,405,000 0 24 Sandbank Hill) Construction. WTP along Hickey Road connecting into a new 1050mm main along Loch Lomond Road (5.9 km total) to SandBank Hill and a second (to be renovated) 600mm. Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 3 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 25 2 6 -0 [6 -0] Transmission East - Central $10,815,000 ; (Sandbank Hill to Marsh Creek) 2 6 -1 [6 -1] Transmission East - Central Design new 600mm main to connect with a $100,000 26 (Sandbank Hill to Marsh Creek) 600mm main installed in 2006 along Loch Design Lomond Road (up to Valley Street) to Thorne Avenue with PRV station. 2 6 -2 [6 -2] Transmission East - Central Construct new 600mm main to connect with a $2,115,000 27 (Sandbank Hill to Marsh Creek) 600mm main installed in 2006 along Loch Construction Lomond Road (up to Valley Street) to Thorne Avenue, with PRV station. 7 6 -3 [6 -3] Transmission East - Central Design new 600mm main from Commerce $300,000 28 (Sandbank Hill to Marsh Creek) Drive to run along Westmorland Road to Design Loch Lomond Road 7 64 [64] Transmission East - Central Construct new 600mm main from Commerce $8,300,000 0 29 (Sandbank Hill to Marsh Creek) Drive to run along Westmorland Road to Construction Loch Lomond Road (4.8 km total) 2 7 -0 [7 -0] Transmission Central $6,677,000 30 (Marsh Creek to Metcalf Street) 0 7 -A [7 -A] Transmission Central (Marsh Pre - desgin of Projects # 7 & 9 to include $250,000 I� 31 Creek to Metcalf Street) consideration of a second crossing to the Pre - Design west side across the Harbour Bridge. Consider a 12" pipeline on Wright Street to strengthen the delivery. 7 7 -1 [7 -1] Transmission Central (Marsh Design new 500mm main (2.2 km) between $165,000 0 32 Creek to Metcalf Street) Design existing 500mm main crossing north of Highway #1 near Marsh Creek, then along Wright Street and Main Street to PRV 107 on Metcalf to provide required suction pressures at the Somerset and Reversing Falls PS's. Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 4 LR SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 33 7 7 -2 [7 -2] Transmission Central (Marsh Install new 500mm main (2.2 km) between $4,866,000 Creek to Metcalf Street) existing 500mm main crossing north of Construction Highway #1 near Marsh Creek, then along Wright Street and Main Street to PRV 107 on Metcalf to provide required suction pressures at the Somerset and Reversing Falls PS's. 2 7 -3 [7 -3] Transmission Central (Marsh Clean and line existing mains for security of $1,396,000 O 34 Creek to Metcalf Street) Clean & supply Line 10 8 -0 [8 -0] Transmission Beaverbrook Construct a reinforced feed to Somerset $0 35 Avenue (Improved Millidgeville Pump Station with a new 400mm main along Feed). Beaverbrook Avenue (1.1 km) from PRV 107 to Somerset PS. 7 9 -0 [9 -0] Transmission Chesley $6,140,000 36 Drive (PRV 107 to Reversing Falls Bridge) 7 9 -1 [9 -1] Transmission Chesley Drive Design new 500mm main (2.1 km) from PRV $150,000 O 37 (PRV 107 to RF Bridge) Design 107 along Chesley Drive to Reversing Falls Bridge 7 9 -2 [9 -2] Transmission Chesley Drive Construct new 500mm main (2.1 km) from $4,724,000 38 (PRV 107 to RF Bridge) PRV 107 along Chesley Drive to Reversing Construction Falls Bridge 2 9 -3 [9 -3] Transmission Chesley Drive Rehabilitate 300mm diameter main on $266,000 39 (PRV 107 to RF Bridge) Douglas Avenue Rehabilitate Douglas 0 9 -A [9 -A] Transmission Chesley Drive Inspection and rehabilitation of the 900mm $1,000,000 40 (PRV 107 to RF Bridge) "Central Spine" pipeline chambers and Rehabilitate 900mm associated equipment to improve the delivery security Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011@1116 4 Year Plan Page 5 W. SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 41 2 10 -0 [10 -0] Transmission Reversing Construct two new 500mm mains (417 m) $4,284,000 Falls Bridge. Construction across the bridge to replace existing 475mm 10 11 -0 [11 -0] Transmission Dever Road steel line. Construct new 600mm transmission main $0 42 (Main Street West to Manchester (2.1 km) from Main Street West along Church Avenue) Avenue and Dever Road to connect to 600mm main between Manchester Avenue and Gault Road (2006); and make essential second connection to the Milford /Randolph 10 12 -0 [12 -0] Transmission Ocean W area Construct new 600mm transmission main $0 43 (Gault Road to Spruce Lake) (3.4 km) from Gault Road along Ocean Westway to Spruce Lake Pump Station; and install new 200mm rider main for local service 10 13 -0 [13 -0] Spruce Lake Industrial in Spruce Lake High Zone Install new 250mm potable watermain (0.98 $0 44 Park Potable Watermain km) along King William Road and Water Tower Road to service the Spruce Lake Industrial Park in place of the existing 900mm 9 14 -0 [14 -0] Cottage Hill Zone main $3,953,000 45 Upgrade and Harbourview 9 14 -1 Connection [14 -1] Cottage Hill Zone Upgrade Design a new 400mm diameter feed (1.1 km) $65,000 ; 46 and Harbourview Connection to the Cottage Hill Storage Reservoir through 9 14 -2 Desigin [41 -2] Cottage Hill Zone Upgrade Champlain Heights Install a new 400mm diameter feed (1.1 km) $1,972,000 47 and Harbourview Connection to the Cottage Hill Storage Reservoir through Construction Champlain Heights Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 6 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 48 9 14 -3 [14 -3] Cottage Hill Zone Upgrade Design a new 300mm main (1.1 km) to $55,000 and Harbourview Connection expand Cottage Hill High Zone to 9 14 -4 Design [14-4] Cottage Hill Zone Upgrade Harbourview Subdivision Install a new 300mm main (1.1 km) to expand $1,861,000 49 and Harbourview Connection Cottage Hill High Zone to Harbourview 2 15 -0 Construction [15 -0] North End Storage Subdivision Water storage reservoir (3.9 ML) in the North $3,920,000 50 Reservoir End (near Fort Howe at Magazine and Kitchener) and associated infrastructure (or transfer funds to build a larger reservoir to help service the East Gravity Zone, as 2 15 -1 [15 -1] North End Storage determined by Project 16 -A). If required, design water storage reservoir $150,000 O 51 Reservoir Design (3.9 ML) in the North End (near Fort Howe at Magazine and Kitchener) and associated infrastructure, prior to construction of the 2 15 -2 [15 -2] North End Storage WTP. If required, construct water storage reservoir $3,770,000 52 Reservoir Construction (3.9 ML) in the North End (near Fort Howe at Magazine and Kitchener) and associated infrastructure, prior to construction of the 2 16 -0 [16 -0] Storage Reservoir at WTP WTP $28,386,000 53 2 16 -1 Site [16 -1] Storage Reservoir at WTP Design, as part of the WTP project, a 12.2 $350,000 54 Site Design ML, or other size as found appropriate in the system treated water storage predesign, an in- ground water storage reservoir at the new 2 16 -2 [16 -2] Storage Reservoir at WTP water treatment plant site Construct as part of the WTP project, a 12.2 $8,018,000 0 55 Site Construction ML or other size as found appropriate in the system treated water storage predesign, an in- ground water storage reservoir at the new water treatment plant site Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 7 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 56 0 16 -A [16 -A] Additional Storage Pre- design of system treated water storage $125,000 I Reservoir Pre - Design requirements for water operations and fire [—J fighting including capacity and location of reservoirs for East Gravity, Central Low Zone, Millidgeville, etc. This involves Projects 15 & 16. 6 16 -B [16 -B] Additional Storage Design and construct an in- ground water $7,641,000 57 Reservoir at Another Appropriate storage reservoir in the East Gravity Zone at Location in the East Gravity Zone an appropriate location and size as found Design & Construct appropriate in the system treated water storage predesign 6 16 -C [16 -C] Additional Storage Design and construct a water storage $7,123,000 O 58 Reservoir at Appropriate Location reservoir in the Zone at a location and size as in the Millidgeville Zone Design & found appropriate in the system treated water Construct storage predesign. 6 16 -D [16 -D] Additional Storage Design and construct a water storage $5,129,000 59 Reservoir at Appropriate Location reservoir in the Zone at a location and size as in the Lancaster Intermediate found appropriate in the system treated water Zone Design & Construct storage predesign. 2 17 -0 [17 -0] Reversing Falls Booster $3,180,000 60 Pump Station 2 17 -1 [17 -1] Reversing Falls Booster Design a new booster pump station west of $130,000 61 Pump Station Design the Reversing Falls Bridge to feed the Lancaster Reservoir and the Spruce Lake Pump Station via separate pumps 2 17 -2 [17 -2] Reversing Falls Booster Construct a new booster pump station west $3,050,000 62 Pump Station Construction of the Reversing Falls Bridge to feed the Lancaster Reservoir and the Spruce Lake Pump Station via separate pumps 2 18 -0 [18 -0] Spruce Lake Pump Make modifications to existing Spruce Lake $459,000 63 Pump Station to feed Spruce Lake Reservoir Station Upgrade P P • for service to the Churchill Intermediate Zone and, in turn, to the Milford /Randolph Zone Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 8 M 911 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 64 4 19 -0 [19 -0] Water Main Cleaning and $10,500,000 ; 4 19 -1 Lining [19 -1] Water Main Cleaning and Annual commitment to clean and line cast $1,500,000 0 65 Lining iron mains in the distribution system as 4 19 -2 [19 -2] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 O 66 Lining iron mains in the distribution system as 4 19 -3 [19 -3] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 67 Lining iron mains in the distribution system as 4 19 -4 [19-4] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 68 Lining iron mains in the distribution system as 4 19 -5 [19 -5] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 69 Lining iron mains in the distribution system as 4 19 -6 [19 -6] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 70 Lining iron mains in the distribution system as 4 19 -7 [19 -7] Water Main Cleaning and essential for safe, clean drinking water Annual commitment to clean and line cast $1,500,000 71 Lining iron mains in the distribution system as essential for safe, clean drinking water Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 9 911 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 72 2 20 -0 [20 -0] West System $1,877,000 ^ 2 20 -1 Modifications [20 -1] West System Modifications Design of two "normally closed" valves to $50,000 73 Design create separate Lancaster and Churchill Intermediate zones, install a flow control 2 20 -2 [20 -2] West System Modifications valve at PRV #23 on Pipeline Road West Install two "normally closed" valves to create $350,000 74 Construction separate Lancaster and Churchill Intermediate zones, install a flow control 2 20 -3 [20 -3] West System Modifications valve at PRV #23 on Pipeline Road West Rehabilitate (clean and structurally line) old $500,000 75 Rehabilitation 600mm main on Lancaster Avenue (Prince to 2 20 -4 [20 -4] West System Modifications Main West) Design of new 400mm main (0.4 km) from $50,000 76 Design Prince Street to the Lancaster Water Storage 2 20 -5 [20 -5] West System Modifications Reservoir Construction of new 400mm main (0.4 km) $927,000 77 Construction from Prince Street to the Lancaster Water 2 21 -0 [21 -0] Ocean Westway Storage Reservoir Rehabilitate (clean and structurally line) old $3,350,000 O 78 Rehabilitation (Spruce Lake to 600mm main along Ocean Westway to Gault Road) provide minimum 500mm inside diameter for service back to the new Churchill 7 22 -0 [22 -0] Potable Transmission Intermediate Zone Dedicate and rehabilitate (clean and $3,317,000 79 East Rehabilitation (Lakewood structurally line) existing 600mm transmission PS to Sandbank Hill) main for (3.0 km) potable flows between Lakewood PS and Sandbank Hill Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Pagel 0 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 80 7 23 -0 [23 -0] East Pressure Make improvements, including PRV and $2,976,000 ; Modifications pump station modifications, to address hydraulic grade line modifications in East 2 23 -1 [23 -1] East Pressure Modifications Saint John Initial improvements to address hydraulic $500,000 81 7 23 -2 Design & Construct [23 -2] East Pressure Modifications grade line modifications in East Saint John Improvements, including PRV and pump $2,476,000 82 Design & Construct station modifications, to address hydraulic 10 24 -0 [24 -0] Storage Reservoir grade line modifications in East Saint John Rehabilitate and re -coat the existing Cottage $0 83 Rehabilitation (Cottage Hill and Hill and Rockwood Park water storage 3 25 -0 Rockwood Park) [25 -0] New Industrial reservoirs $4,988,000 84 Transmission (Lakewood PS to 3 25 -1 Sandbank Hill) [25 -1] New Industrial Design new dedicated 900mm industrial $225,000 85 Transmission (Lakewood PS to transmission main (3.0 km) from the 3 25 -2 Sandbank Hill) Design [25 -2] New Industrial Lakewood Pump Station to Sandbank Hill Construct new dedicated 900mm industrial $4,763,000 86 Transmission (Lakewood PS to transmission main (3.0 km) from the 7 26 -0 Sandbank Hill) Construction [26 -0] Industrial Transmission Lakewood Pump Station to Sandbank Hill $4,234,000 87 Rehabilitation (Lakewood PS to Sandbank Hill) Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Pagel 1 SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 88 7 26 -1 [26 -1] Industrial Transmission Design of the renovation of the existing $125,000 Rehabilitation (Lakewood PS to 600mm main (3.0 km) between Lakewood Sandbank Hill) Design PS and Sandbank Hill, and install 300 metres of new 600mm main 7 26 -2 [26 -2] Industrial Transmission Construction of the renovation of the existing $4,109,000 89 Rehabilitation (Lakewood PS to 600mm main (3.0 km) between Lakewood Sandbank Hill) Construction PS and Sandbank Hill, and install 300 metres of new 600mm main 5 27 -0 [27 -0] Water Use Efficiency Plan Develop a conservation and water use $350,000 90 efficiency plan that identifies the means to achieve water efficiency, recommends regulatory requirements to support efficient water use, and sets out information and guidelines on what customers need to know to be proactive - to ensure water is beneficially and economically used. ... 7 28 -0 [28 -0] District (Zone) Metering $3,255,000 91 and System Integration 10 28 -1 [28 -1 ] District (Zone) Metering Install system flow meters throughout the $0 92 and System Integration [Phase distribution system to complete the district 1] metering network, fully integrated with automated tracking through the utility's SCADA (Supervisory Control and Data Acquisition) system, to monitor and audit water use 7 28 -2 [28 -2] District (Zone) Metering and Design system flow meters throughout the $100,000 93 System Integration [Phase 2] distribution system to complete the district Design metering network, fully integrated with automated tracking through the utility's SCADA (Supervisory Control and Data Acquisition) system, to monitor and audit water use 7 28 -3 [28 -3] District (Zone) Metering and Install system flow meters throughout the $3,155,000 System Integration [Phase 2] distribution system to complete the district 94 Construction metering network, fully integrated with automated tracking through the utility's SCADA (Supervisory Control and Data Acquisition) system, to monitor and audit water use 5 29 -0 [29 -0] Water Use Efficiency and Renew 60% of the inventory of $875,000 95 ICI Meter Renewal approximately 3,000 industrial, commercial and institutional meters ( >15 years old) to advance life cycle replacement, improve accuracy and restore revenue levels. Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 12 53 +L; SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description/Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 96 5 29 -1 [29 -1] Water Use Efficiency and Renew of industrial, commercial and $125,000 5 29 -2 ICI Meter Renewal [29 -2] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 97 5 29 -3 ICI Meter Renewal [29 -3] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 98 5 29 -4 ICI Meter Renewal [29-4] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 99 5 29 -5 ICI Meter Renewal [29 -5] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 100 5 29 -6 ICI Meter Renewal [29 -6] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 101 5 29 -7 ICI Meter Renewal [29 -7] Water Use Efficiency and institutional meters ( >15 years old). Renew of industrial, commercial and $125,000 102 8 30 -0 ICI Meter Renewal [30 -0] Universal Customer institutional meters ( >15 years old). Plan, design and implement universal $22,301,000 103 Metering measurement of water consumption, to include a full cost - benefit analysis, remote and automated reading, integrated billing software and installation of approximately 13,750 water meters (on service lines to residentia Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 13 +L; SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A PROGRAM STRUCTURING AND IMPLEMENTATION PLAN PROJECT DESCRIPTIONS & SCHEDULE ID Group Number Project Number Project Name Description /Comments Project Cost 2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022 104 5 31 -0 [31 -0] Enhanced Leak Detection $3,750,000 ; 5 31 -1 and Repairs [31 -1] Enhanced Leak Detection Develop an aggressive leak detection and $750,000 105 and Repairs repair program across the drinking water system, by identifying areas of water loss by 5 31 -2 [31 -2] Enhanced Leak Detection service zone (district) and main hierarchy Develop an aggressive leak detection and $750,000 106 and Repairs repair program across the drinking water system, by identifying areas of water loss by service zone (district) and main hierarchy, and introducing a comprehensive schedule of 5 31 -3 [31 -3] Enhanced Leak Detection repair and rehabilitation Schedule of repair and rehabilitation $750,000 �. 107 5 31 -4 and Repairs [31-4] Enhanced Leak Detection Schedule of repair and rehabilitation $750,000 108 5 31 -5 and Repairs [31 -5] Enhanced Leak Detection Schedule of repair and rehabilitation $750,000 109 5 32 -0 and Repairs [32 -0] Public Education — Need, Design a program of public engagement and $320,000 110 Conservation and Cost education to establish an ongoing dialogue with water stakeholders, enhance understanding of safe, clean drinking water, communicate on the concepts of conservation and water use efficiency, and educate on service Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 14 99 PROGRAM STRUCTURING AND IMPLEMENTATION PLAN SAFE CLEAN DRINKING WATER PROGRAM (HIGHEST PRIORITY ELEMENTS) APPEYRIX B 2011 2012 2013 2014 2015 2016 Total [0 -0] 100 MUD Water Treatment Facility [0 -1] 100 MUD Water Treatment Facility Design $2,673,469 $1,326,531 $4,000,000 [0 -2] 100 MUD Water Treatment Facility Construction $22,058,172 $43,949,236 $42,946,592 $108,954,000 [4 -0] Transmission to Treatment (Lakewood Pump Station to WTP). [4 -1] Transmission to Treatment (Lakewood Pump Station to WTP) Design. $300,000 $150,000 $450,000 [4 -2] Transmission to Treatment (Lakewood Pump Station to WTP) Construction. $2,251,288 $4,485,522 $4,383,190 $11,120,000 [5 -0] Transmission East (WTP to Sandbank Hill). [5 -1] Transmission East (WTP to Sandbank Hill) Design. $333,333 $166,667 $500,000 [5 -2] Transmission East (WTP to Sandbank Hill) Construction. $2,450,370 $5,034,745 $4,919,884 $12,405,000 [6 -0] Transmission East - Central (Sandbank Hill to Marsh Creek) [6 -1] Transmission East - Central (Sandbank Hill to Marsh Creek) Design $100,000 $100,000 [6 -2] Transmission East - Central (Sandbank Hill to Marsh Creek) Construction $2,115,000 $2,115,000 [7 -0] Transmission Central (Marsh Creek to Metcalf Street) [7 -3] Transmission Central (Marsh Creek to Metcalf Street) Clean & Line $1,396,000 $1,396,000 [9 -0] Transmission Chesley Drive (PRV 107 to Reversing Falls Bridge) [9 -3] Transmission Chesley Drive (PRV 107 to RF Bridge) Rehabilitate Douglas $266,000 $266,000 [10 -0] Transmission Reversing Falls Bridge. Construction $4,284,000 $4,284,000 [15 -0] North End Storage Reservoir [15 -1] North End Storage Reservoir Design $150,000 $150,000 [15 -2] North End Storage Reservoir Construction $3,770,000 $3,770,000 [16 -0] Storage Reservoir at WTP Site [16 -1] Storage Reservoir at WTP Site Design $348,659 $1,341 $350,000 [16 -2] Storage Reservoir at WTP Site Construction $2,061,091 $3,133,334 $2,823,575 $8,018,000 [17 -0] Reversing Falls Booster Pump Station [17 -1] Reversing Falls Booster Pump Station Design $130,000 $130,000 [17 -2] Reversing Falls Booster Pump Station Construction $3,050,000 $3,050,000 [18 -0] Spruce Lake Pump Station Upgrade $239,639 $219,362 $459,000 [20 -0] West System Modifications [20 -1] West System Modifications Design $50,000 $50,000 [20 -2] West System Modifications Construction $350,000 $350,000 [20 -3] West System Modifications Rehabilitation $500,000 $500,000 [20 -4] West System Modifications Design $50,000 $50,000 [20 -5] West System Modifications Construction $927,000 $927,000 [21 -0] Ocean Westway Rehabilitation (Spruce Lake to Gault Road) $3,350,000 $3,350,000 [23 -0] East Pressure Modifications [23 -1] East Pressure Modifications Design & Construct $496,198 $3,802 $500,000 [25 -0] New Industrial Transmission (Lakewood PS to Sandbank Hill) [25 -1] New Industrial Transmission (Lakewood PS to Sandbank Hill) Design $225,000 $225,000 [25 -2] New Industrial Transmission (Lakewood PS to Sandbank Hill) Construction $4,763,000 $4,763,000 Total $8,264,462 $37,493,459 $66,350,674 $60,123,405 $172,232,000 APPEYRIX B :I SAINT lOHN • 17 AA rj W- M"s 59 t a r 7 FINANCIAL CHALLENGE ,Just how important is drinking water? Can Saint john afford ... the cost of systems required? Can S,J and its future afford not to have assurance of SCDW? Can Program be structured to make it more fiscally viable? What is the capacity to redirect existing utility funding? SAFE CLEAN DRINKING WATER PROGRAM 1 (fix}" FINANCIAL CHALLENGE ,Just how important is drinking water? Can Saint john afford ... the cost of systems required? Can S,J and its future afford not to have assurance of SCDW? Can Program be structured to make it more fiscally viable? What is the capacity to redirect existing utility funding? SAFE CLEAN DRINKING WATER PROGRAM ?� NEED FOR TRANSFORMATION There should be no doubt ... drinking water services exist primarily for reasons of public health; consuming adequate quantities is essential for ... mental and physical wellbeing Transformation ... challenge of extraordinary scale for SJ I Absence of treatment ... the fundamental deficiency of . 6 ,.$ Also involves ... the system that conveys water to homes, restaurants and businesses, schools, nursing homes, hospitals and industry SAFE CLEAN DRINKING WATER PROGRAM M e� A - PROJECT PHASING Program projects subdivided ... into parts or phases to facilitate prioritization / scheduling of expenditures Understand exactly ... projects prerequisite for others, how expenditures can best match funding, how to proactively adapt to circumstances that will arise Projects and phases ... implementation over time, with r - the most critical scheduled for more urgent execution Ir SAFE CLEAN DRINKING WATER PROGRAM i V 1. Robertson Lake Dam and Tunnels under Airport Runways Security of Supply - assured flows are critical to entire system •, 49 t lie / IC y G B -GROUPING Projects / parts classified ... into one of 10 gro 1. Water Treatment Facilities 2. Core Drinking Water Infrastructure 3. East Industrial System 4. Distribution System Water Quality 5. Conservation and Community Engagement 6. Fire Fighting and Operational Storage Capacity 7. Delivery Risks and Service Reliability 8. Universal (Residential) Metering 9. Development and System Extension 10. Projects Completed SAFE CLEAN DRINKING WATER PROGRAM 1 0. 100 ML /D Water Treatment Facility Water Quality and Public Health C z x x C x L' N Ji1UKI PA -*-Y —) LVNtJ TERM TERAI IfN - -DV) p i a.. - -SO a 70•pw) EXPOSURE .. ')!ll:1 4. Supply Transmission (Lakewood Pump Station to WTP) Rd 67 Rd a 62q�, i S. Transmission East (WTP to Sandbank Hill) m a dI I � 6. Transmission East-Central (Sandbank Hill to Marsh Creek) cl 9 • -O si :, I i V i 9. Transmission Chesley Drive (PRV 107 to Reversing Falls Bridge) To Group 7 � - 500mm main from 07 alona Cheslev Dr 70 a J, I i V 1 10. Transmission Reversing Falls Bridge"* .40_ Twin 500mm mains (417 m) across PRIORITY 2012'- _- Reversing Falls Bridge to replace _ existing 475mm steel line - t• _ c3 - SAFE CLEAN DRINKING WATER PROGRAM 71 a I J 1 I V 1 5. North End Storage Reservoir 4M 000, - . • ,. do Lk.. 72 16. Storage Reservoir at WTP Site CNA91= 73 A i V 1 7. Reversing Falls Booster Pump Station h7arrr t �r 74 6. i 20. West System Modifications Create separate',Lancaster and Churchill Intermediate Zones - 75 00-I 25. Industrial Transmission New ( Lakewood PS to Sandbank Hill) 76 i i 19. Watermain Cleaning and Lining 36.7 km of Cl watermain renovated since 2006 WA i V 27. Water Use Efficiency Plan Water resources are not unlimited ... Usage has to be efficient; managed to improve overall water productivity and deliver water based on quality and service needs 32. Public Education - Need, Conservation and Cost Progressive community mindset ... full public engagement. People who understand the full value of safe, clean drinking water will expect high standards and support sustainable use ME ICU- B - GROUPING 6. FIRE FIGHTING AND OPERATIONAL STORAGE NEEDS Introduction of WTP into the water system will restrict supply to plant production capacity (100 ML /D), plus the amount of water stored in system reservoirs / Minimum Minimum storage requirement of 43.4 ML; 16.1 ML accounted for in SCDW Program Full fire fighting capability (FU) and operational service needs (69.9 ML) calls for 26.5 ML (61%) more storage SAFE CLEAN DRINKING WATER PROGRAM V 2. Latimer Lake Intake and Dams ... Example E-IN I V i 7. Transmission Central (Marsh Creek to Metcalf Street) Example Ov t � jam•- � � •'. i L:OL yy~ w B - GROUPING 8. UNIVERSAL (RESIDENTIAL) METERING Peak demand dictates system size and ... capital costs. Lowering peak demand saves money. While public education / regulations play a part, user pay and rate setting is most effective means of managing demand SLISTAINABILITY AFFORDABILITY Metering is mandatory standard for any water system that seeks to be sustainable Metering benefits customers ... paying only for the water they use and reminds users that waste has a cost SAFE CLEAN DRINKING WATER PROGRAM t C - PROGRAM SCHEDULING 1. Water Treatment Facilities -Yea Core Drinking Water Infrastructure ••• immediate 1, 2, implementation 3. East Industrial System �t l D ... direct Uti irec 4. Distribution System Water Quality funding / FCM Conservation / Community Engagemen 6. Fire Fighting /Operational Storage Capacity ... separate Gantt funding 7. Delivery Risks and Service Reliability rt Cha `- _=s ... deferred 8. Universal (Residential) Metering implementation 9. Development and System Extension ... future 1 . Pr Completed _ . 0 Projects implementation SAFE CLEAN DRINKING WATER PROGRAM D - AFFORDABILITY ANALYSIS Fourth stage involves analysis to confirm ... general affordability of enhanced drinking water; to understand cost impact on water utility and its ratepayers Can Saint john afford ... the cost of systems required? Can SJ and its future afford not to have assurance of SCDW? To confirm that the value of ... investments more than balances with the benefits to be accrued by the community and water users SAFE CLEAN DRINKING WATER PROGRAM !Pll 10 - C N �y D - AFFORDABILITY ANALYSIS Affordability goes beyond lowest construction cost An affordable system must meet required thresholds for total operating costs, viable cash flow within larger contexts of the City and the Utility, and support of overall community growth and quality of life for citizens Commissioner of Finance will offer his perspective on affordability and funding of the schedule of projects SAFE CLEAN DRINKING WATER PROGRAM PROPOSED I 2012 to 2015: 4 -year "preferred" scenario TABLE 1: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS PREFERRED 4 -YEAR IMPLEMENTATION Year 3 -Party Total ■ 2012 $8,300,000 ■ 2013 $3755005000 2014 $6654005000 2015 $60,100,000 Totals $172,300,000 Each Share $2,767,000 $12,500,000 $223133,000 $20,0335000 $5754335000 SAFE CLEAN DRINKING WATER PROGRAM 1 i V 100 m 90 80 70 PROBABILITY OF 60 BEING LESS THAN INDICATED COS- ( %) 50 40 30 20 100 140 CITY OF SAINT JOHN SCDW PROGRAM - HIGHEST PRIORITY ELEMENTS 150 160 170 TOTAL COST OF PROJECTS (S millions) 180 PROPOSED IMPLEMENTATION T.s Cost of implementation delay: based on assumed annual construction inflation rate of 5% TABLE 2: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS 1 INFLATIONARY IMPACT OF DELAYED IMPLEMENTATION Implementation Delay 3 -Party Total Each Share Proposal - Complete 2015 $172330030000 $5794339000 h s 1 Year Delay - Complete 2016 $18098003000 $6092675000 -, - 2 Years Delay - Complete 2017 $18999003000 $6393009000 • 3 Years Delay - Complete 2018 $19994003000 $6694679000 4 Years Delay Complete 2019 $20994003000 $6938009000 SAFE CLEAN DRINKING WATER PROGRAM ILIA 1.1 i PROPOSED IMPLEMENTATION �.s Beyond timing, at least four considerations should influence decision on timing / implementation 1. Overall Capital costs 2. Tighter schedule > demands on Program Management 3. Deferral (e.g. Group 7 projects) needs to involve due h diligence measures and engineering analysis to verify -- that risks will be managed / related preparations made • 4. Ever present risk associated with the inability to assure 1- safe, clean drinking water - consistently /reliably (MOH) J 1 , y SAFE CLEAN DRINKING WATER PROGRAM t CONCLUDING REMARKS SCDW Program = substantial economic benefits Safe, clean drinking water needs to be assured for the people of Saint ,John ... inaction or failure to act in a timely and complete manner has unacceptable consequences Drinking water is vitally important to our Plan SJ, as it is to every urban community in New Brunswick and Canada SAFE CLEAN DRINKING WATER PROGRAM A IFKI RECOMMENDATIONS 1. Recognize the vital importance of proceeding with implementation ... in a timely and complete manner 2. Endorse Program Structuring and Implementation Plan ...; and associated schedule of Program projects 3. Subject to advice of Commissioner of Finance, adopt 4- year (2012 to 2015) schedule for SCDW Program (Highest Priority Elements) as preferred scenario N0 4. Seek cost sharing agreements with Province of NB and Government of Canada for ... over 4 years (2012 to tom. i 2015) ... $172,300,000 (or -$57,433,000 from each) �y 5. Efficiency measures / revenue opportunities ... make as much current funding as possible available for the SCDW Program -to manage impact on ratepayers SAFE CLEAN DRINKING WATER PROGRAM Eli March -11 -11 Mayor and Council Dear Mayor and Council, Subject: Unsightly Garbage Realizing we are in a constant battle to devise a sustainable, efficient, cost effective, environmentally friendly and user - friendly garbage collection system. I would like to give a suggestion, which would have no additional cost to the city or taxpayer. The primary benefit would be a cleaner look community and more attractive one for our many tourists. More importantly our citizens would be relieve of the ugly site of continuous garbage piled on the side of our streets. I would like to use the south end as an example, please understand I am not singling them out this situation occurs in most of our urban core communities and is not meant to be a judgement on any group, dept or individuals. The south end consist of many multi -unit buildings, some of which falls under the collection services of the city while others are handled by private contractors because they have five units or more. The core of the problem arises because the city and the private contractor collect garbage on days set by operations for the city and by the landlord for the private collectors. This results in garbage being deposited on the streets at various locations five days a week. My suggestion would be that we coordinate between the city and private collectors limiting the available pick up days down to two a week maybe Monday- Thursday or Tuesday- Friday. With all garbage being pick up on these days only, it would eliminate garbage having to be on the streets five days a week. I thank you for your time and consideration of this very important matter. John Campbell 639 -5567 93 March -11 -11 Mayor and Council Dear Mayor and Council, Subject: Development Incentives Over the course of the last several years there has been an ongoing debate concerning urban sprawl and dilapidated building. If one drives thru the urban core, one will quickly notice the astonishing number of serviced vacant lots and they are accumulating almost on a weekly basis. There has been much talk about striking a balance in our city on a number of issues whether it is recreation, road maintenance, urban sprawl or commercial development. So therefore has an individual engaged in the community, I would like to add my voice to the discussion to strike a balance? The recent discussion with respect to urban sprawl and vacant lots, reminded me of a suggestion I had put forth a couple of years ago, realizing it is not original, I believe is worth revisiting. The objective would be to increase development of vacant serviced lot in our urban core, creating density and increasing tax revenue for the least amount of capital investment by the city. This would scenario would apply to all currently vacant serviced lots within the city. I wish to point out an actual case, which exist within the urban core. The primary incentive would be five years tax -free. Using today's dollar value. Example Vacant serviced city lot designated multi -unit has been vacant for over fifty years. Current taxes $405.00 yearly Once developed (multi -unit) - $6000.00- 8000.00 in yearly taxes and every year after. Net benefit to city in year six, $3975.00 - 5975.00 per year Cost to City upfront (five years of taxes) $2025.00 This would be the first stag and if there is any interest I would be pleased to follow up with my suggestions for stag 2 to add pressure for property owners to develop vacant land in the urban core. I thank you for your time and consideration of this very important matter. Jolui Campbell 639 -5567 91 SA /NT JOHN 06:0 Mayor Ivan Court & Council City of Saint John Saint John, N.B. Recently, the Saint John Track Club has been awarded the opportunity to host the 2012 North American, Central American and Caribbean Masters Track & Field ( NCCWMA) Championships along with the Canadian Masters Athletics Association (CMAA) Championships. It will be held at the newly refurbished Canada Games Stadium on August 9 -12, 2012. This event will be the first major track and field event held in the city and at the stadium renovation. The NCCWMA and CMAA provide competitions for people over age 35 and this event has the potential to draw people from across Canada, the USA, Mexico and other countries of Central American and the Caribbean. It is also expected that many of them will stay on to tour our region. It will provide a valuable opportunity to improve our trained officials and meet management capacity in Saint John setting the stage for future events. Saint John is noted for its hospitality and we expect to show these organizations what Saint John has to offer. The Saint John Track Club is confident this is a great sporting opportunity for our community. The club has a long history in greater Saint John with many athletes participating at the national level. Our request to you is to help us secure funding and in kind support from the City of Saint John to assist with the event. Specifically, we need assistance with funding to offset initial marketing expenses and upgrading stadium equipment in preparation for this event. We are fortunate to have our stadium newly renovated and this event will allow us to further outfit it with the newer equipment that will bring our city on par with any in Canada for hosting track and field events. We are also seeking support of the federal and provincial government for this event so it is important they see the city as a significant partner. Specifically we would like to request the following support. • $50,000 over two years to assist with the marketing and promotion of the event. • In kind support of staff with the events at Rockwood Park and the stadium. We have attached a short briefing document on this event and also our draft event budget. We will also be working with the other levels of government and would hope to have your support in in our requests for funding from them. I am available to meet with you to discuss this further and will follow up in the next few days to discuss it with you and the city manager. Sincerely, R:V M "M. President, Saint John Track Club c.c Patrick Woods 95 CMAA / NCCWMA 2012 # Price Revenues 75 $ 45,000.00 Meet registration 600 600 Shirt and Merchandise Sales 20 $ 12,000.00 Meal Payments from Participants 400 30 $ 12,000.00 Revenues - Hotel $ 4,000 Gate 1000 10 $ 10,000 Revenues - Canteen $ 2,500 Support - Province of NB $ 100,000 Support - Government of Canada $ 100,000 Support - City of Saint John $ 50,000 Government Employment Grant $ 4,000 Sponsorship $ 60,500 Total $ 400,000 Expenses Merchandise Shirts for resale 600 $10 $ (6,000) Marketing Ex enses $ (31,400) Hospitality Events $ (36,300) Accomodations and Tourism - Su ort $ (5,000) Meet Mana emen O erations Championship Shirts for officials 50 $30 $ 1,500) Insurance $ (1,500) Banners / sponsor recognition $ 1,500) NCCWMA FEE - Sanction fee per athlete 600 $15 $ 9,000) Summer Student Staff Support $ 8,000) Shirts for organizers /committeeNolunteers 50 $30 $ 1,500) Officials Expenses $ 4,000) Contingency $ 20,000 Medals / Ribbons $ 9,000) Stadium Rental $ 4,000) Stadium Clean up and Supervision $ 4,000 Entry forms and paperwork $ (500) Water /Food for officials $ (1,200) First Aid $ 3,000 Equipment rental $ 8,000 Rooms for officials 30 $100 $ (3,000 Meals for meet officials $ 4,000 Bib Numbers $ (500 Track Club Community Program - Youth Cam $ 15,000 Committee Meeting Costs $ (1,500) BusesNans - Gas $ 3,000 Team NB Program $ 5,000) Legacy - SJTC 10% $ 40,000) Development costs Improvements and New Equipment for track $ (172,500) Total ex ens $ 399,900) Net income $ 100 M NCCWMA 2012 — Briefing document Event: North America, Central American & Caribbean Masters Track Champs + Canadian Champs. When: August 9-12,2012 Where: Canada Games Stadium, UNBSJ Key Statistics Participants: 500 -600 Previous locations: 2010- Puerto Rico, 2008 — Florida, 2006 - Guatemala Countries attending: Canada, USA, Mexico, South American Countries, Dominican Republic, Panama, Guatemala, Governing Body: World Masters Athletics Association Notable Facts: • Saint John's first international track championships in nearly 20 years • Canadian Masters Athletics Association decided to award Saint John the 2012 Canadian Championships to be held in conjunction with the international meet. • The dual Canadian/NCCWMA Championships will be among the largest track and field events held in the city since the Stadium originally opened in 1985. • Athletes range in age from 35 to their nineties Events competed in: • Track from 100 m sprints to 10 km races and hurdles • Field events like jumps and throws. • Road events such as a 10 km, race walk and cross country race. Key Partners (to this point): • Saint John Track Club • Athletics NB • City of Saint John • UNBSJ Funding: Estimated total budget - $375,000 - 400,000 Goal • 1/4 comes from Participant fees • 1/4 from sponsors • 1/2 from government sources 97 ro servOL assoCla lion March 21, 2011 Common Clerk's Office City Hall, City of Saint John P.O. Box 1971 Saint John, NB E2L 41_1 ,do%, IRVING Re: Presentation to Council on proposed little River Reservoir Park Dear Sir or Madame: The Little River Reservoir Association (LRRA) and Irving Oil are requesting time to present the proposed Little River Reservoir Park at an upcoming council meeting. The Little River Reservoir Park project is a proposal to develop the current "Rez" area off Loch Lomond Road into a park and walking trail system for all families in the region to enjoy. Our presentation will cover work -to -date on the park, including community clean -ups and neighbourhood consultation. The planned design of the park, including the playground area and walking trail, will also be discussed in detail. We look forward to hearing from yo esenting to ouncil. If you have any questions or concerns please contact us. / Thank you, �U Janice Buchanan Community Relations Irving Oil G.P Phone: 506 - 202 -6148 Glen Creamer ' President Little River Reservoir Association Phone: 506 - 333 -6586 To: Mayor and Common Council City of Saint John, New Brunswick From: Pavel Koulaev 125 Beach Crescent Saint John, New Brunswick E2K 2E5 (h.) 646 -1091 Re: Water meters Good day, I own a house here in Saint John, NB. I live alone, and my work schedule requires me to be away from home for about half a year in each year. Yet, I have to pay my flat -rate Water & Sewer bills in full, year in and year out. Clearly, the flat rate billing for water is not fair in my case and, generally speaking, in cases of all other residents of Saint John who use city supplied water sparingly due to life circumstances and/or just because they are conscious about the environment. On the other hand, the same "flat rate" approach passively encourages the wasteful practices in using city water. I have recently contacted Mr. John Clark, Municipal Services. He explained to me at length the amount of money involved and the technical difficulties on a road to providing every household in the city of Saint John with water meters and their servicing. Yet, there is a proof of successful implementation of the water metering in many communities across Canada and even here, in our province in the cities of Fredericton and Moncton. I kindly ask the City Mayor and the Council to find time and good will to come back to discussing the issue of the water metering in Saint John, and finally see it through in timely manner, thus bringing our city on this matter in line with the rest of the civilized world. Respectfully, Pavel Koulaev April 4, 2011 99 REPORT TO COMMON COUNCIL M &C2011 April 11, 2011 HIS WORSHIP MAYOR IVAN COURT AND MEMBERS OF COMMON COUNCIL YOUR WORSHIP AND COUNCILLORS: SUBJECT: PROVISION OF LIFEGUARD SERVICES - 2011 BACKGROUND: r1m 7 The City of Saint John For the past number of years the Canada Games Aquatic Centre (CGAC) has provided lifeguard supervision at City beaches. For the 2011 season the CGAC has submitted a proposal for lifeguard supervision at four beaches: Dominion Park; Lakewood Reservoir; Lily Lake and Fisher Lakes. These are the same beaches at which the CGAC provided lifeguard supervision in 2010. The total cost to provide this service is $108,000.00 plus $14,040.00 HST for a total of $122,040.00. ANALYSIS: The CGAC has proposed to supervise four beaches: Dominion Park, Lakewood Reservoir, Lily Lake and Fisher Lakes daily from June 25 to August 21, 2011. Attached is the proposal from the Canada Games Aquatic Centre for the upcoming 2011 season. The period of lifeguard supervision will be from 11:00 a.m. until 5:30 p.m. seven days a week at the four beaches. Notices will be posted at each beach to inform the patrons about the hours of supervision. The public will be advised through the City website and local media regarding the lifeguard services at these city beaches. FINANCIAL ANALYSIS: The proposal presented by the Canada Games Aquatic Centre has a service fee of $108,000.00 plus HST to provide lifeguard services at the four city beaches. These funds are provided in the 2011 Leisure Services Department budget. 100 RECOMMENDATION: It is recommended that: 1. Common Council authorize staff to engage the Canada Games Aquatic Centre to provide lifeguard supervision at four City beaches in 2011, as outlined in the attached proposal at a cost of $108,000.00 plus HST, and that; 2. the City Solicitor be directed to prepare all necessary documents, and that; 3. the Mayor and Common Clerk be authorized to sign these documents. Respectfully submitted: Bernie Morrison Commissioner of Leisure Services J. Patrick Woods, CGA Deputy City Manager KW /JH 101 Canada Games Centre Aquatique Aquatic Centre Jeux du Canada Your Love of Swimming Starts Here 2011 PROPOSAL CITY OF SAINT JOHN BEACHES The purpose of the lifeguard service is to provide safety supervision to the many citizens who attend City Beaches during the summer. Lifeguards will be on duty seven days a week from June 25 to August 21, 2011 from 11:00 AM to 5:30 PM at Dominion Park, Fisher Lake, Lily Lake and Lakewood Reservoir. CANADA GAMES AQUATIC CENTRE RESPONSIBILITIES: The Aquatic Centre will select, train, supervise and employ all staff required to safely guard the beaches. Uniforms for the staff will be provided by the Aquatic Centre. The Aquatic Centre will be responsible for all safety and rescue equipment except for the lifeguard chairs and beach signage. CITY OF SAINT JOHN RESPONSIBILITIES: The Leisure Services Department of the City of Saint John will provide the following on site for opening day and will pick up on closing day: 1. lifeguard chairs 2. signage: beach hours, lifeguard on/off duty, beach rules 3. access to locked storage area for equipment 4. shelter and toilet facilities for lifeguards It will be the responsibility of Leisure Services to arrange physical maintenance of the beaches including grass cutting, sand quality, etc. The City of Saint John will pay the Canada Games Aquatic Centre $108,000.00 + $14,040.00 (HST) = $122,040.00 for the provision of the services outlined above. 102 E. Neil McKelvey, OC, DCL, CD, QC P. O. Box 7289, Station A Saint John, NB E2L 4S6 Telephone: 506- 632 -2770 Facsimile: 506- 634 -3579 E -Mail: nmckelvey @smss.com April 5, 2011 Mayor and Common Council City of Saint John 15 Market Square PO Box 1971 Saint John, New Brunswick E2L 4L1 Your Worship, Lady and Gentlemen: Re: Saint John Harbour Bridge I am writing to support the proposal to name the harbour bridge after Thomas L. McGloan, Q.C. Tom was the prime mover in the campaign to build the bridge. He was able to convince others, including the Mayor, Dr. Steve Weyman, to support the idea. When the railways abandoned part of their marshalling yards, Tom realized that that would provide a corridor as a good location for a throughway leading to the harbour bridge. He urged both. The idea encountered severe opposition by three powerful and influential businessmen and two senior lawyers. They wanted to build the throughway in a northern part of Saint John and a bridge over the river at the narrows between Milford and Grand Bay. Tom and his supporters persevered, with the result that we now have a bridge and throughway in their present locations tying the many parts of Saint John together. A great accomplishment against the opponents who were doing everything to stop the idea. Tom McGloan was an outstanding citizen and a first -class lawyer. I urge you to approve the naming of the bridge after Thomas L. McGloan, Q.C. Yours very truly, E. Neil McKelvey, O.C., Q.C. ENM /paw 687503.v 1 103 April 8th 2011 His Worship Mayor Ivan Court and Members of Common Council, City of Saint John, P.O. Box 1971, Saint John, New Brunswick E2L 4L1 Re: Tudor Lane Dear Mayor Court and Members of Common Council: During 2008 the City of Saint John gave permission to two local Developers to build residential properties on Tudor Lane in Millidgeville in the north end. There are approximately 30 houses on this street who are all taxpayers of the City of Saint John. The street has been paved and established with sidewalks in accordance with the city's Bylaw except for the far end of the street. This area which is about 45 feet in length was allowed to remain unfinished with no paving, curbs or sidewalks put in place. The important factor in this situation is that it is quite unsafe. This is a dead end street with no proper turning area. For large vehicles, such as snow plows, sanitation trucks, etc, turning must be done on private property which is not acceptable to the home owners. We do have a Sub - Division Bylaw in this city and it should be adhered to by all Developers for the safety and well being of all citizens, This area in question has a very steep embankment and for any unknown persons or cars visiting it becomes unsafe and does not enhance the community. The city is always keen for new development to take place, however it is very important that we ensure that these projects are finished to completion so that we all can enjoy a great Quality of Life. The citizens that Iive on Tudor Lane have signed this petition and we are looking forward to having your support to have the appropriate city operations to correct this situation as soon as possible. We are aware of all the good work that you do for our city and we greatly appreciate your time and efforts on a daily basis. 104 Sincerely, Name ZI Address �o C) 105 7( L April 8th 2011 Continued............ Letter to Mayor and Members of Common Council Name 117 4 -7 Ile Address 17 ,7 �7 6-0 6F- /L//�Vzy ly;va4.r� ,f-ajIIMA yu- J) 191 I I .A TUC& �4 4ilq �� rte;- ������ s,i U1, Ll ,(Ct Af 106 April 8th 2011 Continued ............ Letter to Mayor and Members of Common Council Name Y1 /I e711 z .,,,� t��w ?III 107 Address --I o6c;v L-C,±-I e CY 6) 'JeZ41, o i Lao U CY 6) 'JeZ41, April 8th 2011 Continued............ Letter to Mayor and Members of Common Council Name Address For further information please call Terry Ward 650 5334. Thank you. 1: REPORT TO COMMON COUNCIL OPEN SESSION M &C 2011- 81 April 6, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: 43 City of Saim John SUBJECT Reimbursement of Costs for Remedial Actions - Unsightly Premises and Dangerous Buildings By -law The Buildings and Inspection Services Department has received notification from the Province of New Brunswick that the City has been reimbursed an amount of $42,658.27 for work undertaken by the City at four separate properties in 2010. The work was conducted for reasons of remedial actions after Notices to Comply for dangerous building conditions had not been complied with and all attempts to recuperate the costs from the property owners had failed. The reimbursement has been paid by the Department of Local Government in the March 2011 municipal transfer funds to the City. RECOMMENDATION Your City Manager recommends that this report be received and filed. Respectfully submitted, Pamela Bentley, P.Eng Technical Services Engineer Buildings and Inspection Services Amy Poffenroth, P. Eng., MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 109 M & C — 2011 -75 April 8, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: HARBOUR CLEAN -UP — LIFT STATION # 21 Highland Road — Portion PID# 00049791 Design engineering has determined that the proper location for Harbour Clean -Up sewer lift station #21 is on a 150 square metre +/- portion of PID # 00049791 located on the north side of Highland Road (Parcel 1). Subject to Common Council approval, staff successfully negotiated an agreement with Four Star Leasing Ltd., the owners PID# 00049791, for the City's purchase of the freehold purchase of Parcel 1 at the nominal price of $500.00. In the course of discussions with Four Star Leasing Ltd. a 529 square metre +/- parcel of land located at the convergence of Belleview Ave. and Spar Cove Rd. comprising PIDs # 00040584, 00040592, and 00415588 (collectively "Parcel 2 ") was offered by Four Star Leasing Ltd. to the City. This parcel of land has little utility other than for future street /road improvement. Four Star Leasing Ltd. offered to convey this parcel of land to the City for $1.00. Real Estate Services consulted with Municipal Operations & Engineering (MO &E) regarding this opportunity, and MO &E stated that they had no objection to pursuing the acquisition of Parcel 2 provided it is done by Subdivision Plan to vest as a public street pursuant to the Community Planning Act. Real Estate Services were able to include the City's acquisition of both Parcel 1 and Parcel 2 into the Agreement of Purchase and Sale attached hereto. Real Estate Services have found Four Star Leasing Ltd. to be a very co- operative corporate citizen who strongly support Harbour Clean -Up, evidenced in the timeliness of their correspondence and execution of the Agreement of Purchase and Sale as presented to them by staff. 110 RECOMMENDATION: 1. That The City of Saint John acquire from Four Star Leasing Ltd.: (i) the freehold interest in a 150 +/- square metre portion of PID# 00049791 for the sum of $500.00 (plus HST if applicable), and, (ii) the freehold interest in PIDs # 00040584, 00040592, and 00415588 for the sum of $1.00 (plus HST if applicable) by Subdivision Plan to vest as a public street pursuant to the Community Planning Act, upon the terms and conditions contained in the Agreement of Purchase and Sale attached to M &C 2011 -75 and, 2. That the Mayor and Common Clerk be authorized to sign all necessary documentation. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, C.G.A. City Manager PW /P attachments 111 Planning and Development Real Estate Services ;dint }oht► River AG_ EtEMENT OF PURCHASE AND SALE The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser the freehold interest in a portion of the Vendor's Lands PID # 00049791 (Parcel 1) and PIDs # 00415588, 00040592 & 0040584 ( Parcel 2) as hereinafter set out upon the following terms and conditions: Vendor: FOUR STAR LEASINGLTD. 1031 Fairville Blvd. Saint John, NB E2M ST9 Attention: Lawrence Dunlop Purchaser: THE CITY OF SAINT JOHN P.O. Box 1971 15 Market Square Saint John, NB 1121.41-1 Attention: Common Clerk Premises: 1) Freehold interest in a portion of PID # 00049791 Comprising 150 sq. m. +/- Designated as APPROXIMATE AREA OF LAND PURCHASE:: 150.00m2 +/-(1614.6 sq ft + / -) on a drawing dated February 25, 2011 bearing Project Description SLS 21 LAND PURCHASE Drawing No L5 prepared by CBCL Limited (hereinafter called "Parcel 1 "), and 2) Freehold interest in PIDs # 00415588, 00040592 & 0040584 (hereinafter called "Parcel 2 ") Parcel 1 and Parcel 2 are hereinafter collectively called "Real Property". (Photo- reduced copy of said drawing for Parcel 1 attached hereto) Purchase Price: Parcel 1: $500.00 + HST if applicable Parcel 2: $1.00 + HST if applicable Total: $501.00 Deposit: $201.00 payable upon adoption of Common Council Resolution Balance: $300.00 on Closing Closing Date: On or before June 24, 2011. 1. The Purchaser shall acquire from the Vendor the freehold title in the Freehold Lands. 2. The Purchaser may examine the title to the Real Property at its own expense within twenty (20) days following the Purchaser's acceptance of this offer. If within that time any valid objection to the title to the Real Property is made In writing by the Purchaser to the Vendor which the 1 113 Agreement of Purchase and Sale —SLS 821 Four Star leasing ltd. and The City of Saint John Vendor shall be unable or unwilling to remove within twenty (20) days of notification of such objection or objections and which the Purchaser will not waive, this agreement shall, notwithstanding any intermediate acts or negotiations in respect of such objections, be null and void and any deposit shall be returned by the Vendorwithout interest and the Vendor shall not be liable for any costs or damages. Save as to any valid objection so made within such time, the Purchaser shall be conclusively deemed to have accepted the title of the Vendor to the Real Property. 3. The Vendor shall deliver to the Purchaser at closing and in registrable form all postponement(s) and /or discharge(s) of mortgage which the Purchaser, at its discretion may require. 4. (1) The Purchaser shall prepare at its cost any Subdivision Plan /Plan of Survey required to effect the conveyances herein contemplated; and (il) The Purchaser shall reimburse the Vendor up to $500,00 for legal fees expended by the Vendor to finalize these conveyances; and (iii) The Purchaser shall pay for registration & filing fees at SNB, if applicable, for the plans, and any discharge(s) of mortgage(s) or debenture(s), 5. The Vendor shall at its expense terminate all leases with respect to the Real Property such that the Purchaser will have vacant possession of the Real Property on the Closing Date. 6, if the Purchaser defaults in the closing of the sale under the terms of this Agreement, any money paid hereunto shall be forfeited to the Vendor by way of liquidated damages. 7. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on April 15, 2011 and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding upon the parties hereto. B. This offer when accepted shall be read with all changes of gender or number required by the context shall be binding upon the parties hereto, their respective heirs, executors, administrators, and assigns, and time shall in all respects be of the essence hereof. 7 114 Agreement of Purchase and Sale —SLS #21 Four Star leasing Ltd. and The City of Saint John IN WITNESS WHEREOF the Vendor has caused these presents to be executed this day of April, 2011, a_ FOUR STAR LEASING A�L�EA�SING LLLTD. /] AND the Purchaser has caused these presents to be executed this day of April, 2011. THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: J 115 u N Of �a ao V N a �Sge�tiEP v� 0 co 4E ? 8 4 S U 0 Z'j �r I wa Opt dal � Q a a a z {/W N � IL ER r i S mOa I r W �s y �gPIC U 116 Service New Brunswick Service Nouveau- Brunswick Map Scala / tchelle cartagraphique 1 : 888 N A While this map may not be free from error or omission, care has been taken to ensure the best possible quality. This map is a graphical representation of property boundaries which approximates the size, configuration and location of properties. It is not a survey and is not intended to be used for legal descriptions or to calculate exact dimensions or area. Mime si cette carte nest peut -titre pas libre de toute erreur ou omission, toutes les pr6cautions ont M6 prises pour en assurer la meilleure quality possible. Gette carte est une repr6sentation graphique approximative des terrains (limites, dimensions, configuration at emplacement). Elie n'a aucun caract6re official et ne doit donc pas servir A la r6dection de la description officlelle d'un terrain ni au calcul de ses dimensions exactes ou de sa superficie. 117 REPORT TO COMMON COUNCIL M &C- 2011 -76 April 11, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Purchase and Sale Agreement Portion of Civic #555 McAllister Drive BACKGROUND: City of Saim John Approximately one year ago, Municipal Operations identified a project to reconstruct a short portion of Mountain View Drive leading to an intersection with McAllister Drive. The work included widening of a portion of Mountain View Drive to create a dedicated right -hand turn lane onto McAllister Drive. In addition, new concrete curb and sidewalk along with a traffic light intersection formed part of this project. Real Estate Services were subsequently asked to acquire the necessary land in order to facilitate the above noted project. It was determined that all of the road reconstruction work along with the new sidewalk would be completed within the existing street right -of -way. However, land would be needed to accommodate the necessary sloping away from the sidewalk and also to allow for a portion of the dedicated right -hand turn lane onto McAllister Drive. Municipal Operations authorized the awarding of the contract during the summer of 2010 to have the above noted project completed. The property owners were aware of the street reconstruction as noted above and except for a few tree replanting, the work is now complete. An Offer of Purchase and Sale was recently signed (see attached) with the property owner, Standard Life Assurance Company of Canada. The purchase offer included in the Purchase and Sale Agreement represents a fair market value. If Council is in agreement, the following recommendation will facilitate the land transaction. 118 M & C-2011-76 - 2 - April 11, 2011 RECOMMENDATION: That The City of Saint John purchase a 137 square metre ± portion of the property as shown on an attached plan, known as civic #555 McAllister Drive, also identified as PID Number 55116966 from The Standard Life Assurance Company of Canada in accordance with the terms and conditions contained in the Offer of Purchase and Sale Agreement attached to this report (M &C # 2011 -76). 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner, Planning and Development J. Patrick Woods, C.G.A. City Manager Attachments CL /c 119 Description of Plan: Land acquisition to be vested as a public street. N PID: 55116966 Address:555 McAllister Drive Pan: N/A Date: April 4, 2011 i 120 Z � I� f ' � I �• �,^,, I •.. � v - ,.tea , _ '' �Ij lgga�r +� '1 FS ����1� ►3' {�ilil��ii��lrr; � • il�; �" �:�� ��' if Ali � � � i � iii ` � � � i $ � • � ��� ....... n.. w..- �..wn+rw�Mr 121 Offer of Purchase and Sale: Part of 555 McAllister Drive Re: Acquisition of Property identified as part of PID Number 55116966. In consideration for the acquisition of the fee simple absolute Interest in a 137 square metre ± portion of the property Identified as PID Number 55116966, as generally shown on the attached plan (the "parcel "} , The City of Saint John offers as payment and compensation, the sum of $8,200.00, plus H.S.T. if applicable. As part of this transaction, The City of Saint John shall: 1) at its cost, obtain and record a survey plan (if required) for conveyance purposes, and prepare all transfer documents for execution by The Standard Life Assurance Company of Canada; and 2) attend to the registration of the transfer documents, pay all Registry /Land Titles Office and administration fees, and provide a copy of the registered transfer of title to the parcel once available; and 3) pay to a maximum of $500.00 plus HST (If applicable) the Legal fees Incurred by The Standard Life Assurance Company of Canada to convey the subject parcel described herein. In consideration of the above, the land owner, The Standard Life Assurance Company of Canada shall: a) sign all documentation required to transfer title in the parcel to the City and deliver same to the City for registration purposes; and b) pay all real property taxes levied against the parcel to be acquired by the City up to the date of transfer. This offer is subject to Common Council approval. 122 We _Peter Cuthbert & Glenn D'Silva_, duly authorized representative(s) of The Standard life Assurance Company of Canada hereby accept the offer contained herein, Signature Peter Cuthbert Authorized Signing Office, -Ay�04141cl Signature Glenn D'Sil.va Authorized Siping Off iccr 41-7041 30 Date �a,,,c� 30, o:k2 l/ Date 123 REPORT TO COMMON COUNCIL M &C- 2011 -77 April 11, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Purchase and Sale Agreement Portion of Civic #245 Mount Pleasant Avenue East BACKGROUND: City of Saim John At its December 20, 2010 meeting, Common Council held a Public Hearing to consider a Rezoning application that would permit a senior special care facility on the above noted property. The Zoning By -law amendment was subsequently approved and was recorded in the Registry Office on January 7, 2011. During the review of this proposal, Municipal Operations had indicated that a portion of the adjoining Alma Street encroaches onto the subject property. It was recommended by staff and adopted by Council as one of the Section 39 Conditions that the developer agree to negotiate in good faith for the City's acquisition of the parcel of land required to remove the existing encroachment. ANALYSIS: Real Estate Services has met with the proponent to discuss the parcel of land the City has an interest in acquiring. The attached Tentative Plan of Subdivision shows a 153 square metre parcel to be severed from the subject property and to be vested as Public Street. The developer is in full agreement with the land transfer to the City at the agreed upon price in the attached Offer of Purchase and Sale agreement. The sale price for the land is an extrapolation of the per square metre price paid by Dobbelsteyn to acquire the subject property. Once Municipal Operations are satisfied with the Storm Drainage Plan for this project the City will issue a building permit to proceed with the project. If Council is in agreement, the following recommendation will facilitate the land transaction. 124 M & C-2011-77 - 2 - April 11, 2011 RECOMMENDATION: 1. That The City of Saint John purchase a 153 square metre ± portion of the property as shown on an attached Tentative Subdivision Plan, known to form part of civic #245 Mount Pleasant Avenue East, also being a portion of PID Number 418608 from Dobbelsteyn Care Home Ltd. in accordance with the terms and conditions contained in the Offer of Purchase and Sale Agreement attached to this report (M &C # 2011 -77). 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner, Planning and Development J. Patrick Woods, C.G.A. City Manager Attachments CL /c 125 5/ \ b° S R" �b b5 15 5 / ,Lp �5 ,S b 0° \ 153 / 5bH p° x'164 ' 16 .> 5316 1735 p0 1 5p 0 17' SO 5 °tit 3172 b 5bb^ 174 p° 55517 1 55 °ti b 18 b1g5 1$ 5Sq b^ b5 5b 0 p° p5 551' P O P s � a u, o P o P p o a � d D O 195 °a 995 s s 0 w V 196 \ 196 P O 1$$ P P a � P a w 0 0 's ®o 214 s v N IN XV 0 0 0 230 a O a P m a 'P s OP 6 0 V \ �♦ 252 0 o 8'+ 252 0 s a 246 0 o � 0 a �r 126 € Z of a -. .Z1 H ig O o §.- t7 dam 0 �g8 D m� n �mmg m a2 c y i Mn ox °o m m n m 0 Ax 0 0 NNE ~ ILn I Z ommo O �m u D y O � a o D o !9 m C C i�g • c cziv Ca1A uo °z g, 12, z A m m m I� p y z m m S y n p o yy S o A �5 �� a�F ti n o�vlmm �moyo�zym�zm vmiyoam°1n'sn ��nn �amo+laaz pz ti cz bo o-z+ On''z,om omm,ga LnoyzOms �Lmi1 .n IH ''Y""guuim -� Otiz z a A Lan _`vim'v `nAOa o> m-L,0 aoao y�nAf�a im�N zpNa > ?"tn z P,> D -1 m p< �gp0 �mpC �OA� m�a'QZ� � dgzC °o za� . 25 99 °m caipgz a�r ��z� � Z' a �aTPP Ln mmy� T�m0D N r� N�A-1 DDOD 'C E> m 5 ZZ O'm zt'fp m�`Z y m P C y m oZ my mz py m z m m ALMA STREET w9m vA�s ALMA STREET (vueuc STREET) $ 153 m 331'0003' 30.693 y g�e6� in Z _ m $ 9 SS_ e(A m$e mz C tl�y LOT 2 AND PUN BY Hoq 6 9iRVE e Y tt.W511LlwR L10.. OAItD ODTOBEP 13, 2000 S� V O a CA N N r $ a o a C Q O o� Mj L2 p5 a C < p S W z < a b o b xy A a m �' ix y z _ m e oz n I Ilm J T®® •oe ❑ ®bomo�pm o®o D m c� cfi,mm �� Z z $ � o e�� c M \ :y o H m.. go ® iR 2 imp= z fTl q�€ g^$_� DD� 0 ED ggg 2 A A k!."C." l•. o � $ 2 1 Fi 9s R R t l 2 W � 9 $ l D cl LOT 2 AND PUN BY Hoq 6 9iRVE e Y tt.W511LlwR L10.. OAItD ODTOBEP 13, 2000 S� V O a CA N N r $ a o a C Q O o� Mj L2 p5 a C < p S W z < a b o b xy A a m �' ix y z _ m e oz n I Ilm J T®® •oe ❑ ®bomo�pm o®o D m c� cfi,mm �� Z z $ � o e�� c M \ :y o H m.. go ® iR 2 imp= z fTl q�€ g^$_� DD� 0 ED ggg 2 A A k!."C." l•. o � $ 2 1 Fi 9s R R t l 2 W � 9 $ l D cl Offer of Purchase and Sale .1 Portion of 245 Mount Pleasant Aven . Re: Acquisition of portion of property identified as PID number 418608. En consideration for the acquisition of the fee simple absolute interest in a 153 square metre ± portion of the property identified as PID Number 418608, as generally shown • the attached plan, The City of Saint John offers as paymer-k and compensation, the sum of $5,000.00, plus H.S.T. if applicable. 1) at its cost, obtain and record a survey plan (if required) for conveyanc- r rs d 3) pay to a maximum of $500.00 plus HST (if applicable) the Legal fees incurred • Dob•• lsteyn Care Home Ltd. to convey the subject property described herein. In consideration of the above, the land owner Dobbelsteyn Care Home Ltd., shall: a) sign all documentation required to transfer title in the land to the City; and b) pay all real property taxes levied against the lands to be acquired by the City. a duly authorized representative(s) of Dobbelsteyn Care Home Ltcr.' hereby accept the offer contained herein. Sigg-06re 128 Date,/' M & C 2011 -79 April 8, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Harbour Clean -Up - Right of Way Acquisition PID 55152094 Lands of Enbridge Gas New Brunswick Inc. BACKGROUND: On February 08, 2011 the City of Saint John obtained a 679 square metre easement for municipal services infrastructure from Enbridge Gas New Brunswick Inc. and Maritimes & Northeast Pipeline Limited Partnership in and through PID 55152094 off Egbert Street (Easement Lands), a copy of the Plan of Survey is attached hereto. In order to improve future access between Egbert Street and the Lift Station # 4 site, the City's design engineers have expressed their desire for the City to acquire right of way interests over the Easement Lands as well. Staff has, subject to Common Council's approval, successfully reached an agreement with Enbridge Gas New Brunswick Inc. and Maritimes & Northeast Pipeline Limited Partnership that would grant such right of way over the Easement Lands for access between the site of Lift Station #4 and Egbert Street. 129 Report to Common Council April 8, 2011 RECOMMENDATION: Page 2 1. That The City of Saint John acquire from Enbridge Gas New Brunswick Inc. and Maritimes & Northeast Pipeline Limited Partnership a right of way over lands designated PID # 55152094 for access between the site of Lift Station #4 and Egbert Street; and 2. That the Mayor and Common Clerk be authorized to sign the Easement/Right of Way document. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, C.G.A. City Manager PW /P 130 CD CL J � \ 9 T ag 0a ��9 1 �y � No �FF•i air, \ \70 m m m z o p0• liz A€ 1 I @al I o S m 900 C 0 - S 3 O N It m � 1 \ o O s Q 2 2 535 700 co a) u N.. BCU . iO GriA N.m 2 535 600 ° \ o - � \ 9 \ I a \ \ N \ D No •� \ od �' yO�O p 131 °- WmW - �NUME-m�' NNNNNNN{N�1 o m �' m IF nnc �n3 _.0 2 j yN! L to Q 'm x 3 m? .� CC NN VONNW +AtnV �" ° a �T 3 mA° 0 i J 7 p° 2 u! ? O "'�'• Z CD rt o o- o m 'g a n v 3 0 O ° JJJ JJJVJV A ` 8 `Grt �Tt (D ®o R Ui l� r�—•N C) .> amwnpa �o �. Q 'ti+CD o m CQ rt J wow hum wmwwW °o A$mm<nmu$�n o N .�-- C � ° mA�mmi$u z o °,n° " i e• a ;� U�4f C- (D rtO �y/�/ �j: NN �VVCIm VNO+ A�N 0 GN _ o�- n " 3 zn'o 6•mG CN S 9A �, o D Z3 'iiurw O moS $ t �m rrr z 1 m C (D 3 �•+- CP -•N ni rtO< mmmm- 0 3i p 2 2 c )5'37 �_ °Yina,oN n O C) �• ,Zm�nns rr rr�9• 3 $ '3 6 `• 4 So .... 3 _ 7r d 131 REPORT TO COMMON COUNCIL M &C2011 -80 April 6, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Public Information Session Sanitary Lift Station #10 and Associated Force Main Harbour Clean -Up Construction Project PURPOSE 71r � I The City of Saint john The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Sanitary Lift Station #10 and the Associated Force Main construction project, and to update Council on the status of the project. BACKGROUND The approved 2010 Water & Sewerage Utility Fund Capital Program includes a project under the Harbour Clean -Up program to construct Sanitary Lift Station #10, and associated Force Main on Station Street and City Road. ANALYSIS Tenders closed for Sanitary Lift Station #10, and associated Force Main on October 27, 2010 (M &C 2010 -365). Construction of the force main began April 4, 2011 and will continue until October 30, 2011. This project will have some impact on the local area during construction. For this reason it is appropriate to hold a Public Information Session to allow local residents and others an opportunity to view the project design drawings, ask questions and give their feedback on the construction project. This Public Information Session is scheduled to be held at Colonial Inn, 175 City Road on Wednesday, April 13, 2011 from 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m. This report is being provided for the information of Council and to extend an invitation to any Councilors who may wish to attend the Public Information Session. 132 M &C2011 -80 April 6, 2011 Page 2 The Public Information Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 133 The City of Saint John PUBLIC INFORMATION SESSION Harbour Station SLS no. 10 and Force Main The City of Saint John will be completing a Sewage Lift Station and Force Main installation project in the area of Station Street / City Road from Harbour Station to Haymarket Square. This sanitary sewer project is included under the Harbour Clean -up Program. Construction work started April 4, 2011 and will continue until October 30, 2011. Representatives from the City of Saint John and the project design team will be available to answer questions related to the proposed project. The areas affected will be Station Street / City Road from Harbour Station to Haymarket Square. The public is invited to attend an information session on this project on the following date and times: Date: Wednesday, April 13th, 2011 Place: Colonial Inn at 175 City Rd. Time: 2:00 p.m. — 4:00 p.m. and 6:00 p.m. — 8:00 p.m. For further information about this project, contact the Consultant, CBCL Limited, Consulting Engineers, at (506) 633 -6650 or contact Municipal Operations & Engineering at (506) 658 -4455 134 REPORT TO COMMON COUNCIL M & C — 2011 -83 7 April 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Roof System Maintenance Services — City Facilities (RFP No. 2010- 082701P) BACKGROUND: The City of Saint John routinely establishes a supply agreement with qualified vendors for the provision of roof system maintenance services. All City -owned buildings and facilities fall under the scope of this agreement. In anticipation of the expiration of the current supply agreement, an RFP was issued on December 13, 2010 to solicit proposals from the marketplace for suitable service - providers. This RFP also included an option for roofing inspection services. ANALYSIS: The intent of the call for proposals was to establish an initial three (3) year contract with the option, upon mutual agreement with the vendor and no significant changes in scope or cost, of two (2) additional one (1) year extensions. Four (4) vendors chose to respond by submitting offers: Atlantic Roofers Ltd. Saint John, NB Flynn Canada Dieppe, NB Dowd Roofing Saint John, NB A -Tech Roofing Ltd. Saint John, NB A proposal evaluation committee, consisting of representatives from Building and Facilities Management and Materials Management reviewed the submissions against the following evaluation criteria: ➢ Quality and completeness of submission ➢ Company qualifications and relevant experience ➢ Scope of services ➢ Cost 135 M & C — 2011- PAGE 2 ANALYSIS .... CONT'D: In accordance with the City's policy and procedures, an initial technical assessment and ranking of the proposals was undertaken by the evaluation team members, first in isolation and then as a group. Upon completion of this portion of the proposal review, the evaluation committee opened the envelopes containing the financial aspects of the proposals which they reviewed as a group and then incorporated into the overall ranking of the proposals. After completion of the technical aspects of the proposal the evaluation team unanimously ranked the proposal submitted by Dowd Roofing above the others. In addition, the proposal submitted by Dowd Roofing represents the lowest-cost to the City of Saint John for roofing system maintenance services. The Proposal Evaluation Team therefore recommends award of the proposal for the establishment of a contract for roofing system maintenance services to Dowd Roofing. With respect to the inspection portion of the RFP, the Proposal Evaluation Team feels that the City does not have enough information to award a contract covering those services. As such, the Building and Facilities Management Department plans to undergo a pilot project for inspection services. FINANCIAL CONSIDERATIONS: Based on experience it is estimated that the total cost to the City of Saint John to establish a three (3) year contract with Dowd Roofing for the provision of roof system maintenance services if awarded as recommended will be $60,943.33 plus tax, per year, on average. This is a recurring expenditure for which funds are provided through various operating budgets. RECOMMENDATION: It is recommended that the proposal for the establishment of a contract with an initial term of 3 years for the provision of roofing maintenance services as submitted by Dowd Roofing at an annual estimated cost of $60,943.33 plus tax, be accepted, and further that the option for two (2) additional one (1) year extension periods, at the sole discretion of the City and upon mutual agreement with the vendor, be included. In addition, it is recommended that the Mayor and Common Clerk be authorized to execute the necessary contract documents. itted, ick Woods Manager 136 J � REPORT TO COMMON COUNCIL M &C2011 -78 April 6, 2011 His Worship Mayor Ivan Court City of Saint John & Members of Common Council Your Worship and Members of Council, SUBJECT: VENTILATION UPGRADES — CENTRAL FLEET GARAGE — PHASE III BACKGROUND The City's maintenance garage at 175 Rothesay Avenue was built in the early to mid 1950's and has undergone a series of renovations and additions over the years. Most recently a welding shop was added to the building in 1986 and an upper floor consisting of office space was added in 1990. A mechanical engineering firm was engaged in 2008 to perform an engineering assessment of the ventilation system. The assessment found that the building ventilation system does not meet the Building Code and Workplace /Health guidelines. Also, the building service /repair garage is not equipped with a combustion gas detection system. A mechanical engineering firm (Hatch Mott MacDonald) was engaged to manage the entire project and to prepare contract design documents. Phase I of this project consisted of the supply and installation of a new air handling unit (AHU), associated ductwork and associated controls. Work was completed in 2010. Phase II of this project consisted of the supply and installation of overhead door switches and associated controls. Work is nearly complete and scheduled for final completion during spring 2011. Tender No. 2011- 085001 T was issued for the third and final phase (Phase III) of this project on February 28, 2011. Phase III consists of the supply and installation of a vehicle exhaust extraction system, welding extraction arins, a recirculation -type dust collector, and a dedicated energy recovery ventilation system. ANALYSIS The tender closed on March 30, 2011 with the following results: Contractor Bid Price (Exclusive of HST) 1. J.E. Wilson Ventilation Ltd. (Saint John, NB) $205,600.00 2. MC Ventilation (Saint John, NB) $203,400.00 3. Fundy Ventilation (2006) Ltd. (Saint John, NB) $199,995.00 137 M &C2011 -78 �..o 6 � A.Z. PAGE TWO... City of Saint John ANALYSIS CONT'D The tenders were reviewed by staff of Materials Management and Facility Management and were found to be formal and complete in all respects. Staff believes that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS This is a planned expenditure for which funds have been allocated in the City of Saint John's Building and Facilities Management Department's 2011 Capital Budget. Staff recommends a contingency amount of $10,000 + HST be approved and added to the tendered amount to handle any potential unforeseen overages. Total cost to the City of Saint John for this project if awarded as recommended will be $209,995 + HST. RECOMMENDATION It is recommended that Tender No. 2011- 08500IT: Ventilation Upgrades — Central Fleet Garage — Phase III be awarded to the low bidder, Fundy Ventilation (2006) Ltd., at the total tax - excluded tendered price of $199,995.00 with an additional contingency sum of $10,000.00, and further, that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, David Logan Purchasing Agent P tick Woods Manager 138 REPORT TO COMMON COUNCIL .a. o. City of Saint John M & C — 2011 -84 7 April 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Tender 2011- 084901T Asphalt Reinstatement of Utility Cuts BACKGROUND: Tenders were called for the reinstatement of cuts made in street asphalt, curb, gutter, and sidewalk sections over the winter period by Saint John Water crews doing emergency repairs on underground water and sewer infrastructure. This is an annual activity to make permanent repairs of cuts which were temporarily reinstated with cold mix or granular material during the winter period. This work consists generally of the supply of all necessary labour, materials and equipment for the reinstatement of approximately 11,000 square metres of asphalt, 600 square metres of sidewalk, 400 linear metres of curb, and 40 linear metres of curb & gutter using the methods established in the Municipal Operations General Specifications. Tendering this work will allow City forces to focus their efforts to repair potholes and other street deficiencies that have become more prominent during the winter and spring freeze and thaw cycle. ANALYSIS: In past years, the asphalt and concrete reinstatement work was tendered separately and therefore was awarded to two separate contractors. Where the majority of utility cuts include asphalt and concrete replacement, the coordination of this work was very difficult and at times required a contractor to revisit a site after the second contractor completed their portion of the work. Two contractors performing this work also required a greater amount of City staff time to coordinate and inspect of said work. 139 Page Two ANALYSIS CONVD: Tenders closed on April 6, 2011 with three companies submitting bids. Staffs of Materials and Fleet Management and Municipal Operations have reviewed the bid submissions and have found them all to be complete in every regard. The bids received were as follows: Debly Enterprises Limited Classic Construction Ltd. NRB Construction Ltd. $665,860.00 plus HST $757,100.00 plus HST $855,300.00 plus HST Consolidating the concrete and asphalt portions of the work into one contract has seen a savings from tendering and awarding separately. FINANCIAL IMPLICATIONS: This is a planned expenditure and as such funds to cover the cost are included in Saint John Water's 2011 Operating Budget. RECOMMENDATION: It is recommended that tender 2011- 084901T: Asphalt Reinstatement of Utility Cuts, be awarded to the low bidder meeting all tender requirements, Debly Enterprises Limited, at the tendered price of $665,860.00, plus HST. Respectfully submitted, (0-i �,- David J. Logan Purchasing Agent Qat ick Woods City Manager 140 March 31, 2019 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Councillors; SUBJECT: Service Agreement — Service New Brunswick BACKGROUND In 2002, The City of Saint John (the City) and Service New Brunswick (SNB) entered into an arrangement whereby SNB processed Water & Sewerage payments on behalf of the City using SNB on -line, SNB TeleServices and in person at various locations. At this time, the City would like to formalize the agreement with SNB. The attached proposed agreement outlines the procedures and associated costs of processing these payments. The goal of this agreement is provide greater convenience to City ratepayers for bill payment. ANALYSIS This Service Agreement was previously reviewed by the Legal Department and they have indicated that there are no major concerns arising from their review of the attached document. FINANCIAL CONSIDERATIONS The associated costs with this agreement can be found in Article XIII. These funds are provided for in the City's Operating Budget. lr _ SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 141 Report to Common Council Service Agreement Mar. 31, 2011 Page 2 RECOMMENDATIONS It is recommended that 1. The City of Saint John enter into a "Service Agreement" with SNB for the processing of Water & Sewerage payments based upon the terms and conditions attached to this report. 2. The Mayor and Common Clerk be authorized to execute the necessary documents. Respectfully submitt , Gregory J. Y /oa s , CGA, MBA Commissio e , Finance Department J. trick Woods, CGA City anager A achment 142 Service Agreement: # 10 -002 Municipal Services SERVICE AGREEMENT BETWEEN THE CITY OF SAINT JOHN 11►1A SERVICE NEW BRUNSWICK 143 TABLE OF CONTENTS ARTICLEI ............................................................................................. ..............................4 PURPOSE................................................................................ ..............................4 ARTICLEII ............................................................................................ ..............................4 ROLES & RESPONSIBILITIES ................................................. ..............................4 ARTICLEIII ........................................................................................... ..............................4 TERM........................................................................................ ..............................4 ARTICLE1V ........................................................................................... ..............................5 LIMITATIONS................................. ............................... ......... ............5 ................ .... ARTICLEV ............................................................................................ ..............................5 TIME......................................................................................... ..............................5 ARTICLEVI ........................................................................................... ..............................5 WORDING................................................................................ ..............................5 ARTICLEVII .......................................................................................... ..............................5 CONFIDENTIALITY.................................................................. ..............................5 ARTICLEVIII ......................................................................................... ..............................5 APPLICABLE LAW ................................................................... ..............................5 ARTICLEIX ........................................................................................... ..............................5 TERMINATION......................................................................... ..............................5 ARTICLEX ........................................................................................... ..............................6 DOCUMENT DELIVERY ........................................................... ..............................6 ARTICLEXI ........................................................................................... ..............................6 CHANGES IN SCOPE OF THE WORK ................................... ..............................6 ARTICLEXII ......................................................................................... ..............................6 ASSIGNMENT.......................................................................... ..............................6 ARTICLEXIII ......................................................................................... ..............................7 COST........................................................................................ ..............................7 ARTICLEXIV ......................................................................................... ..............................7 NECESSARY APPROVALS ..................................................... ..............................7 ARTICLEXV ......................................................................................... ..............................8 LIABILITY................................................................................. ..............................8 ARTICLEXVI ......................................................................................... ..............................9 SIGNATURES........................................................................... ..............................9 APPENDIXA ........................................................................................ .............................10 ROLES AND RESPONSIBILITIES .......................................... .............................10 APPENDIXB ........................................................................................ .............................11 ROLES AND RESPONSIBILITIES .......................................... .............................11 APPENDIXC ........................................................................................ .............................13 ROLES AND RESPONSIBILITIES .......................................... .............................13 4 144 SERVICE AGREEMENT This Agreement is dated the 25th day of March 2011, between the City of Saint John (the "City), and Service New Brunswick (SNB), (collectively, the "Parties). ARTICLE I PURPOSE This Agreement outlines the procedures and associated costs of processing the payment of water and sewerage rates levied in accordance with the Citys Water & Sewerage By -law (the'Payments). The goal of this Agreement is to provide greater convenience to City ratepayers for bill payment. ARTICLE II ROLES and RESPONSIBILITIES Detailed roles and responsibilities are outlined in the appendices attached hereto, which form part of the Agreement. Notification of Customers It is the responsibility of the City, in conjunction with SNB, to inform its customers of the service available through SNB for the Payments, and the Parties agree to cooperate in informing customers of the City of the availability of the service referred to herein. Training SNB agrees to provide training to its employees to ensure that it is able to process the Payments. Customer Service Standards The service standard that shall apply to SNUs processing of the Payments shall be the same as those set out in SNB's own customer service standards. ARTICLE III TERM SNB shall provide the services set out in this Agreement commencing on April 1, 2011 for a term of five years with an option to renew on terms mutually agreed to by the Parties. Kl 145 ARTICLE IV LIMITATIONS This Agreement and the covenants and agreements contained herein, to the exclusion of all others, is the only Agreement entered into and agreed upon by and between the Parties with respect to the subject matter of the Agreement and there are no representations or warranties made or given by the City or SNB. ARTICLE V TIME Time is of the essence of this Agreement. ARTICLE VI WORDING Words importing the singular shall include the plural and vice -versa and words importing gender shall include all genders, unless the context otherwise requires. ARTICLE VII CONFIDENTIALITY Subject to any law respecting right to information, including the Right to Information and Protection of Privacy Act, any information related to the Payments is considered "Confidential Information" and is to be used by SNB only for the purpose of discharging its functions under this Agreement. SNB is to ensure that any of its employees (internal and external resources) who have a need to access or use this "Confidential Information ", for the purpose for which this Agreement was intended, will sign an agreement requiring that all information respecting any aspects of the Payments be kept confidential. ARTICLE VIII APPLICABLE LAW This Agreement shall be governed by and construed in accordance with the laws of the Province of New Brunswick and, where applicable, the laws of Canada. ARTICLE IX TERMINATION Either SNB or the City may terminate this Agreement for any reason 90 days after written notice has been given in accordance with Article X. ' ARTICLE X DOCUMENT DELIVERY 146 4 Any notice or document required or permitted by this Agreement shall be in writing and sent by courier, by registered mail, by facsimile or by hand delivery. • In the case of the City to: Commissioner of Finance City of Saint John 15 Market Square PO Box 1971 Saint John, NB E21- 41-1 C/O City Manager In the case of SNB to: Vice President, Operations 82 Westmorland Street, Suite 200 P.O. Box 1998 Fredericton, New Brunswick Canada E36 5G4 C/O Service Delivery Support Notice under this Agreement is deemed to commence upon receipt of confirmation by courier slip confirming receipt, by registered mail slip confirming receipt, by facsimile confirmation, or by affidavit of service or other written means evidencing receipt by hand delivery. ARTICLE XI CHANGES IN SCOPE OF THE 141ORK The City may from time to time, after having provided 60 days prior written notice, make changes in the scope of the services to be performed under this Agreement and these changes, to be effective, must be in writing and consented to by SNB. The City is currently working on a program that will permit it to accept Payments online. It is specifically contemplated and agreed by the Parties that once the City's online payment platform is operational, the City will provide written notice of such fact to SNB and SNB will immediately cease the services specified in Appendix A of this Agreement upon receipt of such written notice from the City. ARTICLE XII ASSIGNMENT SNB may not assign its rights or obligations under this Agreement without prior written consent from the City. ARTICLE XIII COST 147 5 The City will be invoiced by SNB in the amount of $0.75 plus H.S.T. for each transaction processed electronically through SNB On -line (as detailed in Appendix A), The City will be invoiced by SNB in the amount of $1,05 plus H.S.T. for each transaction processed over - the- counter at a SNB Service Centre (as detailed in Appendix B). The City will be invoiced by SNB in the amount of $1.05 plus H.S.T. for each related call received by SNB TeleServices (as detailed in Appendix C). SNB will invoice the City of Saint John monthly for the transaction fees and credit card processing fees for the services provided at its then current rate. SNB reserves the right to adjust the prices set out herein on an annual basis at a rate which is no higher than the Consumer Price Index (CPI) as determined by Statistics Canada. Should SNB not exercise this right by written notice within 30 days of the anniversary date of this Agreement, it will be deemed to have agreed to the continuation of the prices applicable for the previous 12 month period. The City agrees to pay all SNB invoices within 30 days of issuance. ARTICLE XIV NECESSARYAPPROVALS The City and SNB warrant and represent to SNB that it has obtained all approvals necessary to enter into this Agreement and that this Agreement is enforceable in accordance with its terms. ARTICLE XV LIABILITY SNB shall be liable to the City for any losses to the City arising from the negligence of SNB in discharging its obligations under this Agreement. ty .• City of Saint John Mayor Clerk Service New Brunswick Vice President Operations u� zs- 2 d r Date Corporate Seal: 149 Appendix A Roles and Responsibilities • Electronic Payments 1. Payments will be taken through the Internet via SNB On- line's www.snb.ca) electronic commerce infrastructure. 2. Currently, SNB accepts only credit cards (Visa, MasterCard and American Express) for payments via SNB On -line. 3. All payments will be deposited into a City account on a daily basis through Electronic Funds Transfer (EFT). The City will provide SNB with the banking information (i.e. account number, name of bank) required to make the daily deposits. 4. SNB will provide a daily transaction record via an electronic file. 5. All credit card discount fees will be charged to the City. 6. Customers will need to know their account and payment amount in order to make a payment via SNB On- line. 7. SNB will provide the following information on a daily basis to the City. • Account number of property. • Name of payee • Transaction number • Amount paid • Total daily payments 8. Clients who have any questions on the status of their account will be directed to communicate with the City. 9. SNB shall process credit card charge backs by deducting the amount of such charge back from its next subsequent deposit to the City's account and shall provide the City with all relevant particulars / supporting information respecting such credit card charge backs. 10. The City will be fully responsible.for the accounts receivable function. 11. All refunds for monies collected by SNB on behalf of the City will be the sole responsibility of the City 3 150 Appendix B Roles and Responsibilities - Over -the- Counter Payments 1. Payments will be taken in the manner currently used at SNB (e.g. cash, cheque, credit card, or debit card). SNB will also accept partial payments (where authorized by the City). 2. The City will make arrangements with SNB to enable a daily transfer of funds. 3. SNB will provide a daily transaction record via an "electronic file ". 4. SNB shall process NSF occurrences by deducting the incomplete payment amounts from its next subsequent deposit to the City's account and shall provide the City with all relevant particulars / supporting information respecting such incomplete payments. 5. Should a client wish to make a payment regarding a property that belongs to someone else (such as property managers), or a property they do not occupy, proper identification (an invoice) of the property is required so that the payment can be credited to the correct account. If an invoice is not available, the customer service representative will make an attempt to contact the City (during the City's working hours) to obtain the client's account number. 6. SNB will provide the following information, on a daily basis to the City: • Name • Account Number of Property • Transaction number • Amount paid • Total daily payments 7. Clients who have any questions on the status of their account will be directed to communicate with the City. 8. The City will be fully responsible for the accounts receivable function. 9. All refunds for monies collected by SNB on behalf of the City will be the sole responsibility of the City. 10. The City will assign one contact person and designate him /her for all dealings with the Service New Brunswick staff. 11. SNB may provide "display shelf area" for the City brochures and promotional material at the local SNB Service Centres. 12. SNB will supply to the City, on a weekly basis, receipts, payments stubs, etc, of all payments received at SNB Service Centres on behalf of the City. 17 151 Appendix C Roles and Responsibilities — TeleServices Payments 1. Payments will be taken through SNB TeleServices and SNB's current electronic commerce infrastructure. 2. The City will be billed on a per call basis for SNB TeleServices, 3. Currently, SNB accepts only credit cards (Visa, MasterCard, and American Express) for TeleServices payments. 4. All payments will be deposited into a City account on a daily basis through Electronic Funds Transfer (EFT). The City will provide SNB with the appropriate banking information (i.e. account number, name of bank) required to make the daily deposit. 5. SNB will provide a daily transaction record via an "electronic file". 6. All credit card discount fees will be charged to the City. 7. Customers will need to know their account numbers, and payment amount in order to make a TeleServices payment. 8. SNB will provide the following information on a daily basis to the City: • Account Number of Property. • Name of Payee • Transaction number • Amount paid • Total daily payments 9. Clients who have any questions on the status of their account will be directed to communicate with the City. 10. SNB will invoice the City for any credit card charge backs at the rate paid by SNB and not more. The City will then be responsible to get the money back from the customer or apply the debt appropriately to the customer's account. 11. The City will be fully responsible for the accounts receivable function. 12. All refunds for monies collected by SNB on behalf of the City would be the sole responsibility of the City. 152 Fundy Region Solid Waste Commission PO Box/ CP 3032, Grand Bay - Westfield NB E5K 4V3 Commission de ggestion des dbchets so lides de T. 506 738 -1212 F. 506 738-1207 ♦ Fundy hotline @fundyrecycles.com March 31, 2011 Mayor and Council City of Saint John 8th Floor, City Hall PO Box 1971 Saint John NB E2L 4L1 Reference: Auditor's Report and Financial Statements for the Year Ended 31 December, 2010 Dear Mayor and Council, Pursuant to the requirements of Sections 7 and 8 of Regulation 96 -11 under the Clean Environment Act, I am pleased to submit to you the Auditor's Report and Financial Statements for the year ended 31 December, 2010. The Commission reviewed and adopted the Financial Statements at the March 16, 2011 Open Session meeting. If you should have any further questions, please do not hesitate to contact me. Regards, Marc MacLeod General Manager Encl: Auditor's Report and Financial Statements for the Year Ended 31 December, 2010 FUNDY REGION SOLID WASTE COMMISSION FINANCIAL STATEMENTS DECEMBER 31, 2010 TEED SAUNDERS DOYLE & CO Chartered Accomuatr 154 FUNDY REGION SOLID WASTE COMMISSION DECEMBER 31, 2010 CONTENTS TEED SAUNDERS DOYLE fit CO. Chaened AccOunbnb 155 Page AUDITORS' REPORT 1 - 2 CAPITAL FUND Balance Sheet 3 Statement of Investment in Capital Assets 4 Statement of Source and Application of Capital Financing 5 OPERATING FUND Balance Sheet 6 Statement of Surplus 7 Statement of Revenue and Expenditure 8 GENERAL CAPITAL RESERVE FUND Balance Sheet 9 NOTES TO FINANCIAL STATEMENTS 10-14 ADDITIONAL INFORMATION Auditors' Comments on Additional Information 15 Schedules of Expenditure 16-18 Schedule of Expenditure - Host Community Enhancement Fund 19 TEED SAUNDERS DOYLE fit CO. Chaened AccOunbnb 155 39 Canterbury Street P.O. Box 6668 TEED Saint John New Brunswick SAUNDERS E2L 4S1 DOYLE & CO. Tel (506) 636 -9220 Fax (506) 634 -8208 Charter_ ed Accountants E -mail tsdsj ®tsdca.com 6ndependent member of DFK lnternalional INDEPENDENT AUDITORS' REPORT To the Members of the Fundy Region Solid Waste Commission We have audited the balance sheets of the Capital Fund, Operating Fund and General Capital Reserve Fund of the Fundy Region Solid Waste Commission as at December 31, 2010 and the related statements of revenue and expenditure, surplus, investment in capital assets and source and application of capital financing for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles prescribed for New Brunswick municipalities by the Department of Local Government, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatements of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Saint John Partners Fredericton Partners Andrew P. Logan Peter L. Logan ` � Brian J. Saunders David H.Bradley Jean-Marc Poider Jeffrey E. Saunders John H. Landry 156 T,J, Smith Kenny H. Kyle Independent Auditors' Report (Cont'd) Opinion In our opinion, these financial statements present fairly, in all material respects, the financial position of the Commission as at December 31, 2010 and the results of its operations and change in financial position for the year then ended, in accordance with the basis of accounting described in Note 2 to these financial statements. Basis of Accounting and Restrictions on Use and Distribution These financial statements, which have not been, and were not intended to be, prepared in accordance with Canadian generally accepted accounting principles, are solely for the information and use of the Commission and the Ministers of Environment and Local Government of the Province of New Brunswick, and are not intended to be and should not be used for any other purpose. Saint John, NB March 16, 2011 CHARTERED ACCOUNTANT 157 TEED SAUNDERS DOYLE &, CO. Ch&Acmd Acemmmas FUNDY REGION SOLID WASTE CONMHSSION CAPITAL FUND BALANCE SHEET AS AT DECEMBER 31, 2010 ASSETS DEFERRED FINANCING CHARGES (Note 2) CAPITAL ASSETS (Note 2) Land Buildings Landfill site improvements Landscaping Highway intersection improvements Landfil1l Cell # 1 Landfill Cell # 2 Landfill Cell # 3 Landfill Cell # 4 Landfill Cell # 5 Landfill Cell # 6 Capping - Cell #1, #2 and #3 Elevation Surge pond Furniture and office equipment Preliminary studies Landfill heavy equipment Light equipment and vehicles Recycling vehicles Recycling depot equipment Composting Gas management Household hazardous waste LIABILITIES CURRENT Due to operating fund (Note 6) LONG -TERM DEBENTURES (Notes 3 and 4) INVESTMENT IN CAPITAL ASSETS 3E COMMISSION MEMBERS: Commission Member Commission Member 3. 158 2010 2009 $ 63,821 $ 79,b12 1,173,460 1,173,460 2,549,396 2,549,396 6,232,298 6,232,298 1,035,850 1,035,850 1,276, 844 1,276, 844 4,579,283 4,579,283 3,248,037 3,248,037 3,250,607 3,250,607 4,184,891 4,184,891 3,321,625 3,398,615 5,809 - 3,346,668 3,346,668 8,081 8,081 791,704 791,704 169,765 169,765 3,471,807 3,471,807 1,781,108 1,689,512 310,935 298,524 988,212 988,212 2,046,955 1,998,071 8,538,983 8,538,983 2,128,046 1,847,360 575,095 575,095 55,015,459 54,653,063 $ .5� 5'07 $ 54,7 $ 62,900 $ 78,691 7,681,000 9,530,000 47,335,380 45.123.984 $ 5555 022880� $ 54,732,675 TEED SAUNDERS DOYLE & CO. Chutered Accountants FUNDY REGION SOLID WASTE COMMISSION CAPITAL FUND STATEMENT OF INVESTMENT IN CAPITAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2010 BALANCE AT BEGINNING OF YEAR TRANSFERS FROM OPERATING FUND CAPITAL EXPENDITURES CAPITAL GRANTS DEBT REPAYMENT CONTRIBUTIONS FROM GENERAL CAPITAL RESERVE FUND EQUIPMENT REPLACEMENT CELL CONSTRUCTION COST OF CAPITAL ASSET DISPOSITIONS BALANCE AT END OF YEAR 4. 159 2010 2009 $ 45,123,984 $ 38,952,803 25,000 98,075 1,849,000 44,198 2,129,874 1,749,000 658,038 393,704 237,304 2,025,373 (656.021) U70,968 $ 47,335,380 $ 45,1 TEED SAUNDERS DOYLE & CO C6arteredAccounhab FUNDY REGION SOLID WASTE COMMISSION CAPITAL FUND STATEMENT OF SOURCE AND APPLICATION OF CAPITAL FINANCING FOR THE YEAR ENDED DECEMBER 31, 2010 SOURCE Unapplied from previous year Deferred financing charges Transfers from Operating Fund Capital expenditures Debt repayment Transfer from General Capital Reserve Fund Equipment Replacement Cell Construction Capital grants (Note 2) Temporary financing at end of year Due to Operating Fund (Note 6) APPLICATION Temporary financing at end of previous year Due to Operating Fund (Note 6) Capital expenditures Repayment of long -term debentures Unapplied at end of year Deferred financing charges 2010 2009 $ 79,612 $ 95,560 25,000 44,198 1,849,000 1,749,000 658,038 393,704 237,304 2,025,373 98,075 2,129,874 62.900 78.691 $ 30� 09,929 $ 656E $ 78,691 $ 94,639 1,018,417 4,593,149 1,849,000 1,749,000 61821 79.612 $ 3,009,929 $ 6.516.400 - TEED 5 SAUNDERS DOYLE & CO Chinned Aecounfantr 160 FUNDY REGION SOLID WASTE COMMISSION OPERATING FUND BALANCE SHEET AS AT DECEMBER 31, 2010 ASSETS CURRENT Cash and cash equivalents (Notes 2 and 3) Accounts receivable (Note 3) Due from Capital Fund (Note 6) Due from General Capital Reserve Fund (Notes 6 and 8) HST receivable Prepaid expenses INVESTMENTS RESTRICTED FOR FUTURE CLOSURE AND POST - CLOSURE COSTS (Notes 2 and 7) LIABILITIES CURRENT Accounts payable and accrued liabilities (Note 3) Security deposits Due to General Capital Reserve Fund (Notes 6 and 8) FUTURE CLOSURE AND POST - CLOSURE LIABILITY (Notes 2 and 7) SURPLUS SURPLUS COMMISSION MEMBERS: mmission Member mmission Member 6.161 2010 $ 622,444 620,597 62,900 86,149 -157,280 1,549.370 1.141.479 $.1&0 .4.842 $ 1,143,069 94,255 94,087 1,331,411 698.214 661,224 $2,690,849 � .. 2009 $ 188,256 970,673 78,691 236,885 284,718 140.271 1, 94 $ 2,853,208 $ 1,525,903 91,755 1,617,658 6.17,1 30 618.420 $ 2,853,208 TEED SAUNDERS DOYLE 6z CO. Cbarwtcd Acca=bmts FUNDY REGION SOLID WASTE COMMISSION OPERATING FUND STATEMENT OF SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2010 BALANCE AT BEGINNING OF YEAR TRANSFER OF SECOND PREVIOUS YEAR'S SURPLUS (Note 2) EXCESS OF REVENUE OVER EXPENDITURE FOR THE YEAR BALANCE AT END OF YEAR 7. 2010 2009 $ 618,420 $ 504,684 (170,389) 213.193 (334,295) 448.031 $ 661,224 $ _620 TEED SAUNDERS DOYL,E & CO. Chartered AccounfantA 162 FUNDY REGION SOLID WASTE COMMISSION OPERATING FUND STATEMENT OF REVENUE AND EXPENDITURE FOR THE YEAR ENDED DECEMBER 31, 2010 REVENUE (Note 2) Tipping fees Municipal solid waste Construction and demolition and special waste Compostable organics Interest Recycling commodity sales Other Surplus of second previous year (Note 2) EXPENDITURE (Schedules) Administration Landfill Waste diversion - recycling program Waste diversion - composting program Public education Material recycling facility EXCESS OF REVENUE OVER EXPENDITURE 2010 2010 2009 Budget Actual Actual $ 7,279,200 $ 7,484,015 $ 7,538,957 336,900 283,412 383,059 289,440 241,196 305,609 - 43,329 30,346 140,000 335,033 40,247 297,486 233,461 154,017 170,389, _170,389 501.601 334.295 8.513.415 8,790,835 8.786.530 866,023 824,424 826,094 4,884,869 4,730,768 4,666,136 801,442 814,414 1,256,575 1,482,459 1,469, 847 1,391,953 261,152 236,588 197,741 217.470 501.601 - 8.513.415 .8__,577.642 8,338 $ 213 ] 93 $..448.031 TEED 8. DOYLE & CQ Chartertd Accoununts 163 - FUNDY REGION SOLID WASTE COMMISSION GENERAL CAPITAL RESERVE FUND BALANCE SHEET AS AT DECEMBER 31, 2010 CURRENT Cash and cash equivalents (Notes 2 and 3) Due from Operating Fund (Note 6) INVESTMENTS (Note 2) CURRENT Due to Operating Fund (Note 6) BALANCE AT BEGINNING OF YEAR TRANSFER FROM OPERATING FUND DURING THE YEAR TRANSFER TO CAPITAL FUND INVESTMENT INCOME BALANCE AT END OF YEAR (Note 8) ASSETS LIABILITIES EQUITY BEPALF OF THE COMMISSION MEMBERS: Commission Member Commission Member 9, 164 2010 $ 33 1,952 _42 03 1,243,975 _ $1,670,014 2009 $ 177,505 177,505 1,075,319 $.L252,824 $ - $ 236,885 1,015,939 1,525,831 (895,342) 23,586 1,670..014 $ 1,670,014 1,583,100 1,834,233 (2,419,077) 1,015.939 $.L 282 TEED SAUNDERS DOYLE & CO Chadered Accountants FUNDY REGION SOLID WASTE COMMISSION NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2010 1. COMMISSION MANDATE AND COMMENCEMENT OF OPERATIONS The Commission's mandate is to develop and implement an environmentally and socio- economically acceptable strategy for managing solid waste in the Fundy Region. The Commission is comprised of representatives from each municipality and the unincorporated areas in the region. The Commission constructed a landfill facility at Crane Mountain, which commenced operations on November 10, 1997 when it began receiving solid waste. The Provincial Government has issued to the Commission a Certificate of Approval to operate the landfill through to December 31, 2011. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Financial Statement Presentation The financial statements of the Fundy Region Solid Waste Commission have been prepared to conform in all material respects to the accounting principles prescribed for New Brunswick municipalities by the Department of Local Government. Under sections 15.7(6) and 15.7(7) of the Clean Environment Act, the second previous year surplus or deficit of a solid waste commission must be included in the operations of the current year. Basis of Accounting These financial statements have been prepared in accordance with fund basis accounting. The Operating Fund reflects the Commission's operating assets and liabilities and results of operations. The Capital Fund reflects the Commission's investment in capital assets and related debt. The General Capital Reserve Fund reflects the assets, liabilities and changes in fund equity relating to this specific purpose fund established by the Commission in accordance with its mandate and regulatory requirements. Cash and Cash Equivalents Cash and cash equivalents consist of cash on hand, balances with banks and GIC's having maturity dates of 90 days or less from the date of acquisition. Deferred Financing Charges Financing charges related to the issuance of long -term debentures are deferred and amortized over the terms of the related debentures. Investments Investments are stated at cost and are managed in accordance with the New Brunswick Trustees Act. At December 31, 2010, the market value was $1,189,862 (2009 - $970,250) for the Operating Fund - investments restricted for future closure and post closure costs, and $1,243,975 (2009 - $1,089,855) for the General Capital Reserve Fund. Capital Assets Capital assets are recorded at cost. The Commission does not record amortization on its capital assets. Funds received through capital assistance programs, cost sharing arrangements or loan forgiveness are treated as additions to investment in capital assets. TEED SAUNDERS 10. DOYLE & CQ. 165 Chutes - Aecoununh 2. 3. FUNDY REGION SOLID WASTE COMMISSION NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2010 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (confd) Revenue Recognition Tipping fees are recorded when the waste is delivered to the landfill facility and when collection is reasonably assured. Recycling commodity sales are recognized upon the delivery of the recyclables to the customers and when collectibility of proceeds is reasonably assured. Interest and other income are recorded on an accrual basis and when collection is reasonably assured. Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amount of revenues and expenditures during the reporting period. These estimates are reviewed periodically, and as adjustments become necessary, they are reported in earnings in the period in which they become known. Examples of significant estimates include: - the allowance for doubtful accounts; - the recoverability of tangible assets; - the recoverability of long -term investments; and - certain economic assumptions used in determining the provision for future closure and post - closure costs and the future closure and post - closure liability. FINANCIAL INSTRUMENTS The Commission's financial instruments consist of cash and cash equivalents, accounts receivable, accounts payable and accrued liabilities and long -term debentures. Unless otherwise noted, it is management's opinion that the Commission is not exposed to significant interest, currency or credit risks arising from these financial instruments. The Commission manages its exposure to credit risk by requiring its customers to supply a security deposit or a letter of credit. The fair value of these financial instruments approximate their carrying values, unless otherwise noted. 4. LONG -TERM DEBENTURES N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 2.1 %- 3.85 %, maturing December 19, 2013. N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 1 %- 3.35 %, maturing Novernber 6, 2014. 11. 166 2010 2009 $ 1,780,000 $ 2,339,000 994,000 1,232,000 TEED SAUNDERS DOYLE &C0. Chartered Accountants 4. 5. FUNDY REGION SOLID WASTE COMMISSION NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2010 LONGTERM DEBENTURES (cont'd) N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 6.1 % -6.4 %, maturing August 10, 2010. N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi- annual interest at 6.1%-6.4%, maturing August 10, 2010 at which time a final payment of $616,000 is due. N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 1.5 % -3.5 %, maturing June 2, 2015. N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 3.375 % - 5.75 %, maturing July 12, 2012, N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 3,375 % - 5.75 %, maturing July 12, 2012 at which time a final payment of $2,206,000 is due. N.B. Municipal Finance Corporation serial debenture, yearly repayment of principal and semi - annual interest at 2.75 % -5.5 %, maturing July 8, 2014. 2030 2009 169,000 616,000 529,000 1,492,000 1,774,000 1,911,000 2,325,000 975,000 $ 76i 8�L $ 9530 The N.B. Municipal Finance Corporation has indicated that those debentures with balloon payments in their final year may be refinanced over a further 5 year term. Aggregate principal payments required over the next five years excluding balloon payments are as follows: 2011 $ 1,755,000 2012 1,829,000 2013 1,436,908 2014 840,822 2015 575,931 BORROWING AUTHORITY Operating Fund Section 6 of Regulation 96 -11 of the Clean Environment Act states that borrowing for operating cannot exceed 25% of the Commission's operating budget. At December 31, 2010, there were no borrowings for operations (2009 - nil). 12. 167 TEED SAUNDERS DOYLE & CO Cbarknd Accountants FUNDY REGION SOLID WASTE COMMISSION NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2010 5. BORROWING AUTHORITY (cont'd) Capital Fund The Commission currently has no outstanding borrowing authority as granted by the Municipal Capital Borrowing Board. 6. INTER -FUND ACCOUNTS The policy established by the Department of Local Government requires that short-term interf ind borrowings be repaid within the next year unless the borrowing is for a capital project. All inter - fund balances at December 31, 2010 are in compliance with this policy. 7. FUTURE CLOSURE AND POST- CLOSURE LIABILITY Section 6.5(2) of Regulation 96 -11 of the Clean Environment Act requires that closure and post - closure expenses be calculated in accordance with the recommendations of the Public Sector Accounting Board (PSAB 3270) pronouncement regarding "solid waste landfill closure and post - closure liability ". This recommendation requires that a liability be recognized for closure and post - closure costs as the landfill site's capacity is utilized. Closure and post - closure expenses include restoration of landfill sites, maintenance of equipment and environmental monitoring. The Crane Mountain facility, with a total estimated capacity of 3,461,674 tonne, is expected to receive solid waste until December 2047. The Provincial Government has mandated that the Commission is responsible for site maintenance for a period of 30 years after closure. The present value in December 2047 of the total costs associated with this period are estimated at $14,869,642. At December 31, 2010, the Commission has recognized $698,214 of this liability representing a increase of $81,084 (2009 - decrease of $290,160) from the prior year'. In order to meet this future obligation, the Commissiori has established a special account as permitted under section 6.5(1) of Regulation 96 -11 of the Clean Environment Act. The fair value of all assets accumulated to December 31, 2010 are $1,217,323 (2009 - $1,030,641). 8. GENERAL CAPITAL RESERVE FUND The General Capital Reserve Fund was established to provide for the future replacement of assets for the facility. Contributions and withdrawals require a resolution of the Commission and are determined on an annual basis. The Commission has internally segregated this reserve as follows: Equipment replacement Cell construction 13. .: 2014 200 $ 185,967 $ 441,160 1.484.047_ 574.779 1,670,014 $1039 TEED SAUNDERS DOYLE 6z CO Materea euounana FUNDY REGION SOLID WASTE COMMISSION NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2010 9. COMMITMENTS Crane Mountain Enhancement Inc. The Commission has committed to provide $20,000 annually (adjusted for inflation) to Crane Mountain Enhancement Inc. (CMEI) to fund, operating expenditures for such time that the facilities are operated at the site. The annual payment is reduced accordingly if the cash or near cash assets of CMEI exceed $60,000. Host Community Enhancement Fund In order to meet Provincial Government requirements, the Commission allocates a dedicated portion of the tipping fee to the Host Community Enhancement Fund for special projects designed to enhance the Facility and it's surrounding communities. For 2000 and subsequent years, while solid waste is received at the landfill site, the Commission has committed to provide $75,000 per year (adjusted for inflation) to this Fund (schedule, page 19). The Fund is administered by Crane Mountain Enhancement Inc. (formerly known as the Fundy Future Environment and Benefits Council) and the Commission. 10. CHANGE IN ACCOUNTING POLICY The Commission currently prepares its financial statements to comply with the accounting principles prescribed for New Brunswick municipalities by the Department of Local Government. The Department has indicated that municipalities will be required to adopt recommendations of the Canadian Institute of Chartered Accountants' Public Sector Accounting Board's new reporting model PS 1000, 1100, 1200 and 3150. One of the more significant provisions of the new standards requires municipalities to capitalize tangible capital assets at historical costs and amortize these assets over their estimated useful lives. The Commission is in the process of compiling relevant data of alit its vehicles, cells, lan d, buildings, furniture and equipment. Other key elements of the PSAB requirements will effect the accounting for accruals, employment benefits and financial reporting. The Department has established an implementation date for these new standards for year ends commencing after January 1, 2012. The Commission continues the process of preparing for the implementation of the PSAB reporting standards. During the year, the Commission adopted a Tangible Capital Asset policy. The objective of this policy is to prescribe the accounting treatment for tangible capital assets and to provide guidance for all departments to assist them in assessing their physical resources in order to provide the information necessary to prepare financial statements. 11. COMPARATIVE FIGURES Certain accounts in the prior year financial statements have been reclassified for comparative purposes to conform with the presentation in the current year financial statements. TEED SAUNDERS 14. DOYLE & CO. Chartered Accoummnd 169 39 Canterbury Street P.O. Box 6668 Saint John New Brunswick E2L 4Si Tel (506) 636 -9220 Fax (506) 634 -8208 E -mail tsdsj@tsdca.com TEED SAUNDERS DOYLE & CO. Chartered Accountants Independent member of DFK International AUDITORS' COMMENTS ON ADDITIONAL INFORMATION The accompanying Schedules of Expenditure are presented as supplementary information only. In this respect, they do not form part of the financial statements of the Fundy Region Solid Waste Commission for the year ended December 31, 2010 and hence are excluded from the opinion expressed in our report dated March 16, 2011 to the Commission members on such financial statements. The information in these schedules has been subject to audit procedures only to the extent necessary to express an opinion on the financial statements of the Commission and, in our opinion, is fairly presented in all respects material to those financial statements. Saint John, NB March 16, 2011 Saint John Partners Andrew P. Logan Peter L. Logan Joan-Marc Poirier CHARTERED ACCOUNT S 170 Fredericton Partners Brian J. Saunders David H.Bradley Jeffrey E. Saunders John H. Landry T.J. Smith Kenny H. Kyle FUNDY REGION SOLID WASTE COMMISSION OPERATING FUND SCHEDULE OF EXPENDITURE (Unaudited) FOR THE YEAR ENDED DECEMBER 31, 2010 ADMINISTRATION Office and administration Professional services Personnel Insurance Property taxes LANDFILL Operating costs Daily cover Site labour Site non - labour operation Site maintenance Scalehouse Leachate management Special waste handling Gas management Environmental health and safety Household hazardous waste Support to CMEI monitoring and education Host Community Enhancement Fund Provision for future closure and post - closure costs (Note 7) Transfer to General Capital Reserve Fund Equipment Replacement Celli Construction Fiscal services Principal payments on Tong -term debentures Interest on interim financing and long -term debentures Capital expenditures financed from Operating Fund 2010 2010 2009 Budget Actual Actual $ 102,505 $ 94,100 $ 81,806 77,500 82,457 88,894 248,443 226,713 246,306 192,400 185,911 175,942 245,175 235,243 233,146 $ 866,023 $..824j.424 $ "2 .094 $ 153,026 $ 113,974 $ 103,586 609,217 607,428 569,258 300,178 301,054 312,802 19,870 15,825 25,516 187,195 160,581 134,104 308,255 323,656 377,904 8,500 11,819 7,731 227,738 162,256 53,470 127,195 124,596 129,200 80,835 57,131 54,768 22,691 22,691 22,691 82,629 82,629 82,629 118,378 81,084 (290,160) 225,101 255,101 94,545 1,125,730 1,125.730 1.644.688 3,596,538 3.445.555 3,322,732 1,040,419 1,040,419 982,391 247,912 219,794 316,815 - 25.000 44.198 1.288.331 L285213 1,343,404 4884,869 $47 76 $4,666,136 TEED 16. DOYAI E& COS cb.rk-mt Aeco=tLnu 171 FUNDY REGION SOLID WASTE COMMISSION OPERATING FUND SCHEDULE OF EXPENDITURE (Unaudited) FOR THE YEAR ENDED DECEMBER 31, 2010 WASTE DIVERSION - RECYCLING PROGRAM Operating costs Transfer to General Capital Reserve Fund Equipment replacement Drop -off depot system Fiscal services Principal payments on long -term debentures Interest on interim financing and long -term debentures WASTE DIVERSION - COMPOSTING PROGRAM_ Operating costs Transfer to General Capital Reserve Fund Equipment replacement Processing Fiscal services Principal payments on long -term debentures Interest on interim financing and long -term debentures PUBLIC EDUCATION Personnel Advertising, tours and promotional material Administration 17. 172 2010 2010 2009 Budget Actual Actual $ 80,000 $ 80,000 $ 65,000 581,065 594,037 10050,532 661,x.65 674.037 J.1 15,532 134,898 134,898 126,854 5,479 - 5.479 _14,189 1 40377 1 40377 141,043 $ 8_ $ 8� $ 11 2ai>S $ 65,000 $ 65,000 $ 30,000 _ 531.747 519,134 474,380 596,747 584.134 504,380 673,683 673,683 639,755 2_. 12.029 212,030 241818 885,712 885.713 887,573 $1459 1,469,847 $1391953 $ 111,412 $ 110,336 $ 106,494 113,900 108,798 73,743 350840 17,454 17.504 $ 26 1 2 $ 236,588 $ 197,741 TEED SAUNDERS DOYLE & CQ Chartered wecoununa FUNDY REGION SOLID WASTE COMN ISSION OPERATING FUND SCHEDULE OF EXPENDITURE (Unaudited) FOR THE YEAR ENDED DECEMBER 31, 2010 TEED 18. DOYLE& CO Chartered AecmnWu 173 2010 2010 2009 Budget Actual Actual MATERIAL RECYCLING FACILITY Labour $ 116,303 $ 333,330 $ - Fuels, lubes and maintenance 27,792 33,461 - Building maintenance 5,000 6,839 - Processing 30,000 101,643 - Miscellaneous 3,375 2,881 - Electricity MAO 23.447 - $ 2Z. $ 50L601 $� TEED 18. DOYLE& CO Chartered AecmnWu 173 FUNDY REGION SOLID WASTE COMMISSION SCHEDULE OF EXPENDITURE - HOST COMMUNITY ENHANCEMENT FUND (Unaudited) FOR THE YEAR ENDED DECEMBER 31, 2010 $_,629 $ 82,629 TEED SAUNDERS 19. DOYLE & CQ Chm"rred Accountanu 174 - -- 2010 2009 Recipient Project description Inglewood School Smart document cameras $ 961 $ - KBM Community Centre Building repairs and improvements, survey, consultant and 80th anniversary celebration - 21,882 Install siding, soffits and facia 22,101 - Martinon Community Centre Install steel door - 1,300 Septic system 20,686 - RV Community Centre Arena lighting - 14,645 RV Arena - ice plant computer 9,515 - Morna Heights School Outdoor classroom 3,300 - Software, scanner and materials to catalog school library - 1,918 Grand Bay Primary School Smart document cameras 961 - Westfield Home and School Playground - 15,000 Emergency Measures Org. Smart Board and two laptops - 2,208 Develop Site Plan - 10,610 Various Schools Projects for schools - 2,568 NBCC/UNBSJ Students Scholarships - 4,000 Morna Heights Home and School Waste receptacles - 810 GBW Scouts Camping equipment - 2,068 Ketepec Scouts Camping equipment - 3,360 Westfield Elementary Equipment for intramural program and tournaments - 1,260 Smart boards 3,200 - RV Volunteer Hunting Education Education of young hunters - 1,000 Friends of Blueberry Hill Partial funding of overall project 14,995 - First Ketepec Scouts Start-up equipment 1,798 - RV Middle School Fish friend project 1,327 - Westfield Scouts Snowshoes and camping gear 2,671 - Hunter Education Registration 1,000 - CMEI Scholarships 114 - $_,629 $ 82,629 TEED SAUNDERS 19. DOYLE & CQ Chm"rred Accountanu 174 - -- The city of saint John Mayor Ivan Court Mayor's Office Bureau du maire P-4— SAINT JOHN ---------� PROCLAMATION WHEREAS: volunteering of an individual's time and resources is an essential part of the Canadian spirit; and WHEREAS: it is even more in evidence that Canada's greatest natural resource is its people; and WHEREAS: volunteers show every day through their actions that they truly care about their communities and the people who live in them; and WHEREAS: the voluntary sector is increasingly recognized as the third partner with government and business in building strong communities; and WHEREAS: we continue to rely on the efforts of volunteers to enrich our community and our province; NOW THEREFORE: I, Mayor Ivan Court, of Saint John do herby proclaim April 11 to 17th, 2011 as National Volunteer Week. Let us honor and thank those volunteers in our community who share their time, energy, knowledge and abilities and call upon all citizens to help renew and sustain the Canadian spirit by committing themselves to address the needs of their communities through voluntary action. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. , �,�, �, P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Smith, Mary Jane From: Jensen, Lori Sent: Monday, March 28, 2011 12:04 PM To: Smith, Mary Jane Cc: Taylor, Jonathan Subject: RE: Proclamation National Volunteer Week 23.03.10.doc National Volunteer Week is April 11`h to the 17th. I would just add as a footnote to the proclamation that Saint John's first annual Volunteer Appreciation Awards will be celebrated at Lily Lake Pavilion on Wednesday, April_13`h. The awards will recognize volunteers (nominated by their peers ) who contribute to our sport, recreation and community enrichment services. Not sure whether this could be mentioned before or after the proclamation, but just wanted to get that in there. Also Councillors Sullivan and Mott will be officially presenting the city tartan to council. I'm CCing Jon to identify where this presentation would be most appropriate in relation to the proclamation and where it fits in the agenda. Thank you so much, Mary Jane. Lori Jensen Communications Coordinator City of Saint John T. (506) 649 -6008 1 F. 648 -3716 www.saintiohn.ca From: Smith, Mary Jane Sent: Monday, March 28, 2011 11:57 AM To: Jensen, Lori Subject: Proclamation National Volunteer Week 23.03.10.doc Lori 1 could look after this if you give me the date. Mary ,lane Smith Administrative Assistant Mayor's Office 8th FCoor City HafC 658 -2912 176 The City of Saint John Mayor Ivan Court Mayor's Office Bureau du maire lr _ UPI SAINT JOHN 1� WHEREAS: WHEREAS: WHEREAS: PROCLAMATION the right to pursue the truth through free inquiry is essential to democratic decision - making; and the freedom to read is the essence of free inquiry; and the freedom to read is under assault from left to right in our society; NOW THEREFORE: I, Mayor Ivan Court, of Saint John do hereby proclaim April 15, 2011 as Freedom to Read Day in Saint John and recognize, reaffirm and defend the right of the citizens of this community individually to decide what he or she will or will not read (the freedom to read); In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 177 Mayor Ivan Court Mayor's Office Bureau du maire PROCLAMATION WHEREAS: During the week of April 10th -16th, 2011, volunteers across Canada are recognized for their hard work in giving back to the community; and WHEREAS: Rogers TV works with volunteers on a national and provincial level and have over 200 volunteers in the province of New Brunswick with over 50 here in the City of Saint John; and WHEREAS: the goal of Rogers TV is to provide community -based programming with the help and participation of people in the community for the benefit of viewers at home, providing over 3200 hours of programming annually, including coverage of City Council Proceedings; and WHEREAS: Rogers TV in the City of Saint John and Province of New Brunswick is an important facet of our communities helping to raise over 350 Thousand Dollars through telethons each year to different charitable organizations; NOW THEREFORE: I, Mayor Ivan Court, Lo,_ <fl_ of Saint John do hereby proclaim the week of April 10th -16th, 2011 as Volunteer Appreciation Week and urge everyone to take the time to thank a volunteer for all the hard work that they do. In witness whereof I have set my hand and affixed the official seal of the Ma �r SAINT JOHN p -, BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by -law of The City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 217 immediately after Section 216 thereof, as follows: 217 The City of Saint John does hereby stop up and close permanently the following portion of highway: Portion of Unnamed Public Street in Glen Falls: All that portion of Unnamed Public Street in Glen Falls, a public street in the City of Saint John, in the County of Saint John, in the Province of New Brunswick comprising 996 square metres (10,721 square feet) more or less as shown on a Plan of Survey CAD No. SJl 1008 -610 prepared by Genivar, surveyed by Andrew K. Toole, New Brunswick Land Surveyor, dated February 17, 2011. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of A.D. 2011 and signed by: ARRETE No M -23 ARRETE MODIFIANT L'ARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit: 1 Par les presentes, 1'arret6 de The City of Saint John intitule, « L'arret6 sur 1'interruption de la circulation et la fermeture des routes dans The City of Saint John », decrete le 19 d6cembre 2005, est modifie par 1'ajout de Particle 217 immediatement apres Particle 216, comme suit : 217 Par les presentes, The City of Saint John barre et ferme de fagon permanente la portion d'une route suivante : Partie d'une rue publique sans noon i Glen Falls : Toute la partie d'une rue publique sans nom a Glen Falls, une rue publique situee dans The City of Saint John, dans le comte de Saint John et dans la province du Nouveau - Brunswick, d'une superficie d'environ 996 metres canes (10 721 pieds carres) et delimit6e sur un plan d'arpentage (conception assistee par ordinateur n° SJ 11008-610) pr6par6 par Genivar, arpentde par Andrew K. Toole, arpenteur pour la province du Nouveau - Brunswick, et date du 17 f6vrier 2011. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2011, avec les signatures suivantes : Mayor /Maire Common Clerk/Greffiere communale First Reading — March 28, 2011 Second Reading — March 28, 2011 Third Reading - , 2011 179 Premiere lecture — le 28 mars 2011 Deuxieme lecture — le 28 mars 2011 Troisieme lecture — le 2011 WTP - DRVCRONS ARE N.H. CRED AZIMUTHS DMU) FWM IHE N.B. DRID MONUMENTS TMJLATED HEREON. -THE SCALE fACTOR USED WAS 1.00 D28, -THE DOCUMENT NUMBERS RffTRRFD TO ON Om PL M AAE THOSF OF THE COUNTY REGISTRY OFFICE. - ADJACENT CWNER INFORMATION 061A1N< -1) FAW 90 RECORDS. -ALL OISf/ytiC£S SHOW ARE CAICULATED GRID DISTMNQ& - C£RTF1CA11ON IS NOT MADE AS TO LEGAL TITLE. DETNC ,NE DOMAIN OF A LAWYER, NOR TO THE ZOMNG Y SMACK DY -LAWS OR REL. "TIO+M SUNG THE D'GMAIN'GF A DEVELOPMENT OFFICER. - CERMCATON 1S MOT RAGE AS 10 MW NMTTS SET OUT IN THE DOCUMENT($) AND TIM LOCATION OF ANY UNDERGRGLIND SERVICES AND /DR FDTIURES, PIERWANENT OR OTKMWM - TNITAL FIELD St"VEY WAS CMVLL= FEBRUARY G, 2011_ 1101E`3 - LFS DIRECTORS SORT U3 ADL4177 MW I PRM434ANY DES IlUtRS D'AWENTMIE W N. ^B. ET SW PRESOM'S CI- CONTRE. - L£ FACTEVR 0'E0IEUE UW.PX £TAI T 1.0911OW& Liz NUMiRDS DU DOCUMENT INDpUfS VW Q PLAN 3WF OEUX DU BUREAU OTNREMST IEVENT = ACM& Oti DOM, . - Lo RENSEICND[tN7s DES TwALNS bftm n ONT 913t 0079NLS DES DOSSIERS OE SAG. - TOUTES LES DISTANCES MCWAM SWr Da W701!1E3 R I;I, E CALCULgm -LA CERTtlCAMN NEST PAS DOIMEE OUANT ALI TTOIE DE PROPRIETL', W RF1EVE D'UN AVOCAT, N OUM1T AUX FItLDIEN75 DE ZONAGE ET Q MARX DE WALAL OEO RE IYMT GLEN AM(T O'AWtNACEMENT. -AA CENTFICA1T)11 WEST PAS DONh, E OUANT AUX CLAUSiS RFSTMe7%" fNMMTU ES PW5 LE(S) DOCUMENTS) N WANT A t!D0VICFMENI DE SERNCES Lf /00 D'ACCESSOMES FDm PERVANMTS Ou AUTRES. -LE LEW SIX LE MatAN DaT1AL A M FALT UC D FCVM!R 2011. MPUVX OF PLAN - -TO AN'aPAMY A PRUPCE'ED SIMI CLX 6 OF A P011111011 OF UFl1tAMM PUKX ffTFEET 0 a" FAL R)T OE PLAN - POUR AC=VA04M u FDDWPJIK PNOPOM DUM PARR DE LA RDE rtmmE 6W9 wo aAlM ISM FALLS IIa @O AO = N-B. GRfD COORDINATE VALUES COORDONNEES DU SYSTWE N- I LOT 258 ,oAO ed.eu LOT 26, BLOCK 28 bM I� L-QZ Li f Jo w E/1 o Ln w m° Q a49 o LJ 7 g � w z V) ZaW ° V ty N O W O LC) Z Z m w on w W oz� EL —of CHEWN BELGIAN ROAD Tkm wy1...Ir W-0101 LOTS 27, 28, 29 AND 30, BLOC( ]E IQ /q, wr a nA,o, e _ NOTE - 1$•240 MLYCR WK UNNAMED STREET M GLEN FALLS LTIM HE IIEEFI NCRGAN ROM AND BfUi,AW MCM AS SNOMN W A FUN DIMM 'FILM OF PORT OF GEM FILLS 01IM9 LTY THE OQbOROBN FmALrr AND B magr11ti1Y ca LTO.° OA7m FMbMY q 1013 AH9 /ICED IN M ON MIAW 6, MM" ms NIA GREECE AI PLAAI N 4m 2. --RUE SANS MW DE 15.240 METRES DE LARGEUR A GLEN FALLS, smr brwf Li CHEWN MGRGA4 Er IF CNEM/14 Oi3.DAIN OWME ODACNTRE TIN LE ALAN WT11TAl PLAN OF PART OF GLL'N FA" Doom 1111' 7"K CLL[> R6M REALTY AND DEYEL(PuriN1 C6. LTG -` DATE LE �'E4I IM 1915 NET DEPtlSE DAMS LE RURE-AU 0.ENRUTREMENT DU COMTE DE SAINT ,)OHN LE•>) MARS, 5R1S DANS LE 1IRM 1, Ocum PLAM NUMfm 2. SURWY AREA /1 1Q1MvEY RAM /" WAWMTAcE ORT10N OF UNNAMED PUBLIC TREET 1N GLEN FALLS / UNE ARTIE DE LA RUE PUBLIQUE ANS NOM DANS GLEN FALLS ow WM AN ROAM / awbo amm ■DAD 'T Or/ISLE DE SAINT JCHN, 4lf1'Y ff R SAINT X)HN, OMNtE FIFO ApM70I, PROVENCE OU NaAEAO�RONS'NMIX • • / f u 1� 12M Af,l,wplaT,•,RY�M1Av •alr atrawwsa�,ot GENNAR Fc.""Eam r.� MILS EVIL YDOLE, ULL No t8,B3fl8 W 17, MY ,9 71kr A LAW TO AMEND A BY -LAW RESPECTING THE PROCEDURES OF THE COMMON COUNCIL OF THE CITY OF SAINT JOHN ARRETE MODIFIANT L'ARRETE CONCERNANT LE REGLEMENT INTERIEUR DU CONSEIL COMMUNAL DE SAINT JOHN Be it enacted by The City of Lors d'une reunion du conseil Saint John in Common Council communal, The City of Saint John a convened, as follows: decrete ce qui suit: The By -Law Respecting the Procedures of the Common Council of The City of Saint John enacted on the 29 day of November, 2010, is amended by: L'arrete concernant le reglement interieur du conseil communal de Saint John, decrete le 29 novembre, 2010, est modifie par: 1 Deleting subsection 4.13, which 1 La suppression du paragraphe 4.13, states: qui stipule: "4.13 Regular Meetings - simultaneous interpretation Simultaneous interpretation services in both official languages will be provided at all regular Council meetings. An inability to provide interpretation services will not invalidate the Council meeting or any proceedings thereat." IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of April, A.D. 2011 and signed by: Mayor /Maire << 4.13 Reunions ordinaires, interpretation simultanee Des services d'interpretation simultanee seront offerts dans les deux langues officielles dans les cadre des reunions ordinaires du conseil. L'incapacite a offrir des services d'interpretation n'invalidera pas la reunion du conseil ou les deliberations. >> EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le avril 2011, avec les signatures suivantes: Common Clerk/Greffiere communale First Reading - March 28, 2011 Premiere lecture Second Reading — March 28, 2011 Deuxieme lecture Third Reading - Troisieme lecture 181 - le 28 mars 2011 - le 28 mars 2011 der C�j: March 29, 2011 Mayor Ivan Court and Members of Common Council Your Worship and Councillors, Re: Sandy Point Road Planning Study I want to place on the agenda the above referenced report which was tabled at the Council meeting of March 28, 2011. Respectfully Submitte , tep n Chase Deputy Mayor SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21- 4L1 www.saingohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 41-1 182 REPORT TO COMMON COUNCIL M &C-2011 —51 March 24, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Sandy Point Road Planning Study BACKGROUND: Common Council resolved the following at its meeting on February 14, 2011: City of Saint John "RESOLVED that the City Manager be directed to submit a report to Council which outlines the actions necessary to include all City owned property located south and east of Sandy Point Road as part of Rockwood Park, to initiate the necessary amendments to the Municipal Plan and Zoning By -Law to designate and zone these lands .lbr park purposes only, and to appropriately revise Common Council's position with respect to the approved concept plan included as part of the Sandy Point Road Planning Study by adopting only those recommendations that deal with improving access to the lands within Rockwood Park. " Council also referred the following items at their meeting on February 28. 2011: • Letter dated February 2, 2011 from the Sandy Point Road Neighbourhood Group ( SPRNG) (Item 3.5); • Letter dated February 10, 2011 from Friends of Rockwood Park (FORP) (Item 3.6); • Additional letter dated February 17, 2011, also from SPRNG (Item 15.1); and • Letter dated February 23. 2011 from the Honourable Minister Trevor Holder, MLA (Item 5.5). The following matters are a summary of the issues identified in the Common Council resolution as well as those issues advanced in the letters received by Council and referred to Staff- 1. The Boundary of Rockwood Park 2. Municipal Planning Designations 3. Status of Proposed Changes /Concept Plan 4. Items identified in the Letters referred by Council 131 183 M &C-2011 — 5 1 - 2 - March 24, 2011 DISCUSSION: 1. The Boundary of Rockwood Park Common Council has requested that all city -owned lands south and east of Sandy Point Road be included within formal boundaries that define Rockwood Park. To implement this, Staff has prepared a revised version of the map from the previous Council Report to reflect this request. Figure I reflects the most recent direction provided by Council. Key points to note: • All land owned by the City in the subject area is included within a proposed boundary for Rockwood Park. • The proposed boundary is generally placed at the edge of the Road right -of -way or at boundaries with private property. 2. Municipal Planning Designations A number of amendments to the current Municipal Plan and Zoning By -law are necessary to include all City -owned land south and east of Sandy Point Road in Rockwood Park. All City-owned land in this area that is not currently designated Open Space needs to be re- designated to Open Space. It would therefore be appropriate for Council to initiate the amendments to the Municipal Plan to implement this. Alongside the Municipal Plan amendments, the Zoning By -law will need to be updated at this time. There are two different options for Common Council to consider: 1. Only re- designate City -owned land from "R -IA" One Family Residential to the existing "P " Park zone. The Zoning By -law already includes a "P" Park zone, which is used to designate most parklands in the City. It permits park and recreation uses, along -side single- family residential uses. 2. Re- designate City -owned land from "R -IA" One Family Residential to a new zone, 7 -2" Park zone. This new zone will be the same as the "P" Park zone except it would exclude residential uses and spatial requirements associated with those residential uses. All other aspects of the "P -2" Park zone could remain the same as the existing "P" Park zone. Given Council's intended purpose with the zoning, it would be appropriate to move forward with Option 2. The second option would exclude non -park related uses from the subject lands. Revised versions of Figure 3 & 4 have also been provided with this Report, and the appropriate resolution is provided at the end of this Report to initiate the process for the recommended designation changes. 3. Status of Proposed Changes /Concept Plan At Council's request, Staff is bringing forward a revised version of the Proposed Changes /Concept Plan (Figure 2) for the Sandy Point Road Planning Area that includes only those matters which relate to improving access to and along the Park, in accordance with Council's resolution dated January 31, 2011. It would be appropriate for Council to 132 ., M &C-2011 — 51 -3 - March 24, 2011 rescind the previously approved plan shown in Figure 2 (Proposed Changes), and instead adopt in principle the revised Figure 2 (Concept Plan) and refer it to the City Manager. It should be noted that as there will not be any revenue streams from development to deliver the infrastructure improvements, the proposals in Figure 2 should be viewed as long -term objectives and improvements and will need to take place when the necessary resources are available. Items identified in the Letters referred by Council Regarding the boundary of the Park, Council's resolution of January 3151, 2011 and Figure 1 attached to Item #1 are considered to address this matter. FORP's request regarding lands outside of the Study Area should not be considered at this time as: • This would have significant implications on the use and enjoyment of the private properties; • Lands are outside of the study area have not been the subject to any public consultation; • Staff has not undertaken any research or technical analysis respecting the appropriateness of including these privately -held lands in the Park. The property located at 1671 Sandy Point Road (often publically referred to as the Harrigan Lake property) has already been subject to a separate Council resolution. A response is being prepared by Municipal Operations and Engineering. Citizens and members of Common Council have suggested that clearly defined boundaries for Rockwood Park be delineated. There are two methods to consider: 1. Seek a Provincial Statute 2. Adopt by Resolution Council is already pursuing Method #2 above through the recommendations contained in this report. At Minister Trevor Holder's invitation, Staff will be meeting officials of the Provincial Heritage Branch following the conclusion of the study. COMPLIANCE WITH ADOPTED GROWTH STRATEGY Council has recently adopted the Growth Strategy for the City and requested that all future development proposals be reviewed against the Strategy to confirm compliance. As such, Staff has provided the following analysis of the above proposals. The Growth Strategy identifies the Study Area as being part of the `Natural Areas', and all of the land is located on the edge of the Primary Development Area. These lands are intentionally meant to remain primarily undeveloped, such as being used for municipally - owned or privately -held parks, recreational facilities, conservation /natural areas, parts of the open space network or being rural in nature. The proposed changes to the Municipal Plan and Zoning By -law are considered by Staff to be compliant in this respect. In terns of investment, whilst it is recognised that most new investment will take place in improving local recreation facilities in identified opportunity areas, and the Study Area is 133 185 M & C — 2011 —51 - 4 - March 24, 2011 not located within an opportunity area, Rockwood Park will likely be identified as a regional asset in the new Municipal Plan and there is likely to be more investment in the Park in the future. Staff concludes that the recommendations set out below are broadly consistent with the adopted Growth Strategy. FINANCIAL CONSIDERATIONS The proposed recommendations have significant financial implications. The approach being pursued by Common Council includes that continued pursuit of all of the recreational improvements recommended for Rockwood Park and the significant costs associated with those improvements without any of the sources of revenue that would have been generated by the originally recommended development opportunities. In addition, the ability for the City to recover its significant investment in municipal water and sewer services in the Sandy Point Road will not be achieved unless Common Council chooses to pursue a significant increase to the lot levy for new development in this area (which was originally calculated based on future development on both sides of Sandy Point Road). STAFF RECOMMENDATIONS: Common Council would need to proceed with the following actions in order to move forward with the Common Council resolutions on February 14 and 28, 2011: 1. That Common Council rescind the proposals adopted in Recommendations #1, #2 and #3, and Figures 1 and 2 of the Council Report M & C — 2010 — 138 (dated November 18, 2010). 2. That the northwest boundary of Rockwood Park along Sandy Point Road be established as shown in the attached Figure 1. 3. That Common Council authorise Staff to initiate the process with respect to the following proposed Amendments to the Municipal Development Plan and Zoning By- law: a. That Common Council consider an amendment to the Zoning By -law to create a new zoning category to be known as `P -2" Park zone. b. That Common Council initiate an amendment of (1) the Municipal Development Plan from Low Density Residential to Open Space, and (2) the Zoning By -law from "R -lA" One Family Residential to "P -2" Park as shown on the attached maps (Figures 3 & 4), being portions of PID numbers 00052548, 00418129. 55059026, 55059034 and 55196380. c. That Common Council initiate an amendment of (1) the Municipal Development Plan from Low Density Residential to Open Space, and (2) the Zoning By -law from "RS -2" One and Two Family Suburban Residential to "P -2" Park as shown on the attached maps (Figures 3 & 4), being portions of PID numbers 00052548. 134 :. M & C — 2011 —51 - 5 - March 24, 2011 4. That Common Council adopt in principle the Concept Plan as shown in the attached Figure 2, and refer these to the City Manager for future implementation. 5. That Common Council resolves that except for the Municipal Plan and Zoning By- law amendments initiated above, the Sandy Point Road Planning Study is now complete. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, C.G.A. City Manager NG 135 187 Figti re 1: Proposed Park Boundaries Ferry Terminal 1f: ' ••7 J r'.. tNBSJ Regional Crescent Val fey Golf Course Zoo Existing private lots — unchanged. The City should acquire in- holdings for incorporation into the Park if they became available. Boundaries should be revised once acquired. Proposed boundary of Rockwood Park Follows road right -of -way or boundaries of private lots. Sites A, C & E: To be added to the Park following acquisition by City, should they ever become available Site B: To be added to Park. Figure 2: Proposed Concept Plan Ferry Terminal NW Regional Hospital Golf Course lNewl Sites N: Acquisition of private lots to secure Rockwood Park boundary along Road, as and when these become available. Site M: Re- designed public parking; public conveniences; trailhead & commercial recreation pavilion (e.g. Zoo ice cream, ski or bike shop, like Lily Lake). A Multi -tise Trail: New fully accessible multi -use trail from Site M to Site H, shown as Red Line (illustrative route). Site L: Public parking; trailhead; and trail to link with any trail on opposite side of Sandy Point Road.* Site K: Multi -use trail; alternative location for proposals at Site J. Site J: Public parking; trailhead and stairwell to access golf course hills during winter months, subject to relocation of maintenance shed. Site 1: Public viewpoint; and parking area, subject to relocation of Hole 18. Site H: Restructured entrance to driving range; public parking; short - length trail & public viewpoint. UNBSJ /Hospital Link: Investigate active transportation link between Sandy Point Road & UNBSJ/Hospital. i Sites D: New gateway features. r -• Sites a, C & E: To be added to the Park following acquisition by City, should they ever become available. Site B: Added to Rockwood Park. Crescent Valley Link: Investigate active transportation link between Crescent Valley and Rockwood Park. * - i "tR mmendations for Site L subject to further ti Crescent Valley of Council . Figure 3: Municipal Plan Amendments Ferry Terminal F ' 4 ti Golf Course UNBSJ ;Rj Regional '' llrrsl�il;tl i� b Crescent VaHtt r' 1 Zoo Municipal Plan Redesignations: From Low Dens N3- Residential to Open Space. Existing Private Lots — unchanged, unless acquired, i t _ Municipal Plan Redesignations: From Low Lhndly Residential to Open Space. -r Figure 4: Zoning By -law Amendments Ferry Terminal UNBSJ Regional Hospital I ` IT A Crescent Valley Golf Course Zoo Zoning Re- designation: From "R -IA" One Family Residential to "P -2" Park. Zoning Re- designation: From "RS -2" One and Two Family Suburban Residential to "P" Park. April 5, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: Subject: Active Transportation Routes Councillor Norton's recent motion with regard to insuring we do everything possible to keep Harbour Passage open for use during this year's construction season reminds us of the importance of the maintenance and further development of active transportation routes around our municipality. We must be committed to finding new, creative and innovative ways to make our city more "user friendly" for pedestrians and cyclists. Council previously considered and committed to the creation of a temporary alternative pedestrian /cycle route on Main Street in the event that Harbour Passage needed to be closed again due to the construction of Harbour Bridge. While we need to be able to react quickly to the immediate need for alternative active transportation routes, I would like Council to ask Staff to look at other potential and permanent options for Main Street. submit the following concept drawings for staff perusal and input. This may begin a healthy dialogue with regard to creative options for the creation of new active transportation routes in our community! Motion: Refer to City Manager. Respectively Submitted, Councillor Snook SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca 1 C.P. 1971 Saint John, N. -B. Canada E2L 4L1 ---------� 192 193 NOW WO M11■s t1 ■ ■1• 11 air bits ■i ■1 ■s Ni ■it a . • ■ - L i1 a is 193 s - f t 1 ,t o • ,i Inc � t t aAIN a iISM! ■4181988' �st�it assails ■a Nil ■■ MI&Ilk.*&, 1 ,t o • ,i Inc � t t aAIN a iISM! ■4181988' �st�it assails ■a Nil ■■ MI&Ilk.*&, April 5, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: Subject: Rainbow Park Update Over the past several months it's been exciting to see the progress being made at Rainbow Park! Originally, I formed a committee in 2008 to begin the process of developing a plan for the reconstruction of Rainbow Park. Fortunately, City Staff, Common Council, the Provincial and Federal governments quickly committed substantial resources to the concept plan developed through community consultation. This project, to date, represents a real commitment to reinvest in our recreational /park infrastructure and support the revitalization of our city's priority neighbourhoods. On December 30, 2010 1 wrote a letter to Council and proposed that the City Manager present a progress report to Council with regard to the reconstruction of Rainbow Park and expected timeframes for the completion of phase one. This request was endorsed by Council. Subsequent to this, Councillor Mel Norton and myself met with members of P.U.L.S.E. (People United in the Lower South End) to discuss neighbourhood issues. During this meeting I asked that P.U.L.S.E. become more involved in planning for the further redevelopment and utilization of Rainbow Park. This is similar to other project committee models being formed with our City's Leisure Service's department and community groups. In this case, the goal is to address and insure that work at Rainbow Park is not prematurely aborted in relation to phase one. I identified five items that are critical: 1. Lighting 2. Basketball court 3. Dilapidated fencing 4. Proper seating around new rink/splash pad 5. Reinstallation of removed playground equipment /d SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saingohn.ca 1 C.P. 1971 Saint John, N. -B. Canada E2L4L1 195 There are also issues with regard to the new ice rink (equipment failing to work/maintenance schedule). Also, P.U.L.S.E has agreed to be involved in the further planning and fundraising for the completion of Phase 2. A community meeting has been scheduled by P.U.L.S.E with the cooperation of city Staff and Ward Councillors at Saint John the Baptist/King Edward School on April 19th at 5 p.m. Motion: Receive for Information. Respectively Submitted, Councillor Snook 196 The i John April His Worship ]van Court and Members of Common Council Your Worship and Councillors: RE: Parking on Certain Portions of King Street East Overview: The convenience of parking in the uptown core of our city is an on -going and continuing challenge particularly for residents of the South Central Peninsula. For those residents who reside closer to the business district often times they find that their ability to park is hampered. Although our enforcement officials do a commendable job in enforcing parking regulations there is often a lack of parking available at locations convenient for residents of the South Central Peninsula. As a community that is encouraging growth in our core particularly as it relates to attracting and retaining families it is vital that we ensure the most convenient access to parking possible. Motion to Refer: That Council refer to the appropriate staff and request to a review of parking on King Street East between the blocks of Carmarthen and Wentworth and Pitt and Crown streets with regard to exempting those streets from alternate side street parking so as to permit parking on both sides of those streets within the limits of the specified streets. Yours very truly, Mel K. Norton Councillor Saint John City Council 6114)- SAINT JOHN P.O. Box 1971 Saint john, NB Canada E2L 4Li I www saingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 197 •�i�li �q�i C April 11, 2011 Your Worship Mayor Ivan Court & Members of Common Council: Issue: Possible Closure of Morna Heights School Context: A community school is the lifeblood of any neighbourhood. • Morna Heights is a neighbourhood targeted by PIanSJ as a rural growth opportunity area with the potential for residential housing for young families who would continue to populate a school. • The people who look to move into these types of neighbourhoods are interested in a lifestyle where their children can walk to school rather than being bused to a neighbouring community. • Based on Department of Education Provincial Assessment results, Morna Heights School has strong academic scores as well as strong positive results with respect to how parents and students view this school • The City of Saint John has invested significantly into the Westfield Road attempting to improve access to Morna Heights and safer passage for children. • 1 have been contacted by several citizens from Morna Heights concerned about the future of their school. • This is a referral motion. Motion: As the Westfield Road is undergoing a reconstruction project to improve access to Morna Heights and as PIanSJ is targeting Morna Heights as a'rural opportunity area', that his Worship and Council, through the City Manager's Office, request a meeting with the Minister of Education to examine the possibility of Morna Heights Elementary School's continued operation and growth. Res ectfully submitted, r Peter McGuire Councillor —City of Saint John (44)_­ SAINT JOHN PO. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41_1 im April 11, 2011 His Worship Mayor Ivan Court, Deputy Mayor Chase, and Councillors Subject: Economic Development Task Force Your Worship, Deputy and Councillors, Council established the Economic Development Task Force on January 31, 2011. Having had several meetings the Committee is now prepared to present to Council on economic models, personnel matters, and other economic related subjects. I am therefore requesting that Mr. David Campbell, who has been engaged by the Committee, present to Committee of the Whole in closed session on April 26, 2011. Motion: that Council direct the Common Clerk to schedule the Economic Task Force presentation for Committee of the Whole closed session on April 26, 2011. Respectfully submitted, Chris Titus Councillor and Co -Chair Economic Development Task Force �P SAINT JOHN P.O. Box 1971 Saint John, N3 Canada E2L 41-1 www.saintjohn.ca C.P. 1971 Saint John, N.-B. Canada E21- 4L1 199 The City of Saint John April 6, 2011 Mayor Ivan Court and Members of Common Council Your Worship and Councillors, Re: Yard Waste As your representative at Fundy Region Solid Waste Commission, please be advised that compost tonnage has decreased over the past two years. (2008 - 9,233.1 tonnes of organic material; 2010 - 8,435.84 tonnes, a decrease of 9 %). This decrease is cause for concern for a number of reasons and this downward trend may continue in spite of ongoing campaigns. (more companies and schools adopting compost programs) Yard waste (leaves, grass clippings, twigs, branches, weeds, plants) should not go directly into our landfill! Our City pays $108 per tonne to bury yard waste! Any yard waste in garbage cans / black bags cannot be removed from the load or landfill. In short, yard waste should be put in the compost carts, brown paper craft bags, compostable bags — Not in black or opaque garbage bags. As a community we need to achieve waste diversion targets. We have an active compost program, and diversion is good for the environment and a cost savings to our community. The FRSWC may put in place a ban on yard waste in our landfill. So, let's be proactive and educate / advise our residents / customers to use composters one and all. Without some type of change or restriction in this area we can expect higher costs. The next step if necessary may be a ban on the collection of yard waste unless via compost, and this may require new fees, regulations and extra costs. Motion — (1) City Manager to direct the appropriate staff to start the process of advising / educating our residents and customers — No black bags / opaque bags for yard waste: Use your composter; and (2) Take the necessary steps to ban yard waste collection in black/ opaque bags. Respectfully Submitted, Chris itus Councillor SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21- 41-1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 40 200 IZ SIR VW City Solicitors Office Bureau de Pavocat municipal The City of Saint John April 6, 2011 Common Council of The City of Saint John Your Worship and Councillors: Re: Overnight Winter Parking Restriction Amendment to the Traffic By -Law Lancaster Street At its meeting on October 26, 2009, Council resolved to adopt an overnight parking restriction as a policy of Common Council. This Department prepared amendments to the Traffic By -Law to give effect to this overnight winter parking ban, which amendment received third reading on November 9, 2009. This amendment to the Traffic By -Law resulted in prohibiting the parking of vehicles on any street in the City, except those listed in Schedule "R" between the hours of midnight and 7:00 a.m. between November 15 and April 15 of each year. The purpose of this amendment was to assist staff in achieving snow clearing service objectives adopted by Council within an updated Winter Management Plan for streets and sidewalks. It also followed a period of public consultation. Since the overnight winter parking restriction took effect in 2009, citizens have brought forward a number of concerns to staff who, after looking into the issues, determined that additional amendments to the Traffic By -Law were necessary from time to time in order to add to Schedule "R" streets where there was a lack of off - street parking, thereby exempting said streets from the overnight winter parking restriction. Then, at its meeting on October 12, 2010, Council resolved, in an attempt to help the citizens adjust to the winter parking restriction, to change the ban from "November 15 to April 15" to "December 1 to March 31". Recently, at its meeting on February 28, 2011, Council resolved to amend the Traffic By -Law to add Lancaster Street (with limits of Sutton Street to Clarence Street) to Schedule "R" and add that same portion of Lancaster Street to Schedule "H" (Alternate Side Parking between November 15 and Q-' SAINT 1C.)WN P.O. Box 1971 SaintJohn, NB Canada E2L4L1 I wwwsaintiohn.ca C.P. 1971 Sa:ntJohn, NA. Canada E2L4L1 201 2 Common Council April 6, 2010 April 30 between midnight and 8:00 a.m.). Council also resolved to remove Sutton Street from Schedule "R ". Attached to this report is an amendment to the Traffic By -Law which will add the above -noted limits of Lancaster Street to Schedule "R" and Schedule "H" and remove Sutton Street (with limits of City Line to Lancaster Street) from Schedule "R ", thereby exempting those limits of Lancaster Street from the overnight winter parking restriction, and making the above -noted limits of Sutton Street subject to the said overnight parking restriction. Common Council may, if it wishes, give first and second reading to this amendment. Respectfully Submitted, Jo L. u en al City Solicitor Attachment 202 A LAW TO AMEND A BY -LAW RESPECTING TRAFFIC ON STREETS IN THE CITY OF SAINT JOHN MADE UNDER THE AUTHORITY OF THE MOTOR VEHICLE ACT, 1973, AND AMENDMENTS THERETO ARRETE MODIFIANT L'ARRETE RELATIF A LA CIRCULATION DANS LES RUES DANS THE CITY OF SAINT JOHN EDICTS CONFORMEMENT A LA LOI SUR LES VEHICULES A MOTEUR (1973) ET LES MODIFICATIONS AFFERENTES Be it enacted by the Common Council of Lors d'une rdunion du conseil municipal, The City of Saint John as follows: The City of Saint John a decrete ce qui suit : A By -law of The City of Saint John entitled "A By -law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto ", enacted on the 19`s day of December, A.D. 2005, is hereby amended as follows: 1 Schedule R — List of Streets Excluded from Winter On- Street Parking Restriction - is amended by adding the following words under the following headings: Street Limits Par les presentes, Parretti de The City of Saint John intituld « Arretd relatif a la circulation dans les rues dans The City of Saint John edicte conformdment d la Loi sur les vdhicules a moteur (1973) et les modifications afferentes », decrete Ie 19 decembre 2005, est modifid comme suit: 1 L'Annexe R — Liste des rues exemptes de la restriction de stationnement sur rue pendant Phivers — est modifiee par 1'adjonction des mots suivants sous les titres suivants : Rues Limites Lancaster St. Sutton St. to Clarence St. rue Lancaster de la rue Sutton a ]a rue Clarence 2 Schedule H — Alternate Side Parking November 15 — April 30 - is amended by adding the following words under the following headings : Street Limits 2 L'Annexe H — Stationnement unilateral alterne du 15 novembre au 30 avril — est modifiee par Padjonction des mots suivants sous les titres suivants : Rues Limites Lancaster St. Sutton St. to Clarence St. rue Lancaster de la rue Sutton A la rue Clarence 3 Schedule R — List of Streets Excluded from Winter On -Street Parking Restriction - is amended by deleting the following words under the following headings: Street Limits Sutton St. City Line to Lancaster St. 3 L'Annexe R — Liste des rues exemptes de la restriction de stationnement sur rue pendant Phivers — est modifiee par ]a suppression des mots suivants sous les titres suivants : Rues Limites rue Sutton de la City Line a la rue Lancaster 203 IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Sea] of the said City to be affixed to this by -law the day of , A.D. 2011 signed by: EN FOI DE QUOI, The City of Saint John a fait apposer son sceau municipal sur le present arrete le 2011, avec les signatures suivantes: Mayor /Maire Common Clerk/greffier communal First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture 204 REPORT TO COMMON COUNCIL M &C2011 -86 April 7, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Update on Infrastructure Funding Application Safe, Clean Drinking Water Project PURPOSE 71r � I The City of Saint john The purpose of this report is to seek Common Council's approval to submit an Infrastructure Funding Application to the Federal and Provincial Governments for the Safe Clean Drinking Water Project — Transmission Reversing Falls Bridge. BACKGROUND The Transmission Reversing Falls Bridge project includes installation of two - 500 mm transmission mains, each 200 m in length to be permanently attached to the underside of the bridge. The bridge itself is the property of the New Brunswick Department of Transportation ( NBDOT). In order to carry out this work the City is required to enter into a Highway Usage Permit (HUP) Agreement with the Province. CBCL Consulting Engineers Limited were retained in 2007 to complete the design for the watermain installation including a detailed structural analysis of the bridge to determine its capacity to carry the additional load of two — 500 mm watermains. The design was at the 98% completion stage and the project was placed on hold pending funding availability. Design drawings were finalized and submitted to NBDOT for review on January 12, 2010 towards securing the HUP Agreement. Based on comments provided by NBDOT and following subsequent meetings and correspondence with them, some changes to the analysis were required; specifically, that the bridge be reanalyzed using different design parameters. This second analysis has been completed. Discussions with NBDOT regarding required strengthening, and appropriate cost - sharing for that work are continuing. ANALYSIS Staff has been working diligently to advance this and other Safe, Clean Drinking Water projects. 205 M &C2011 -86 April 7, 2011 Page 2 Reversing Falls Bridge Transmission Mains As it now stands, detailed design of the structural reinforcement is required along with a review of the second analysis by NBDOT prior to having tender ready drawings and specifications. CBCL Consulting Engineers Limited require approximately one month to complete the structural design of the members that require strengthening. The Highway Usage Permit approvals process with NBDOT is expected to take approximately six weeks. Assuming design parameters are agreed upon and approvals are granted by NBDOT after that period, the project would require six weeks to tender, sixteen weeks for temporary scaffolding works involved with construction, three weeks for required inspections to field confirm the design parameter assumptions, five weeks to complete the member strengthening program and twenty weeks for the actual construction for a total of 50 weeks. In addition to the constraints of the approvals process, the construction of this project will require a great deal of traffic control. Reversing Falls Bridge travelling surface will be narrowed to allow a work zone along one side. If 2- way traffic is permitted, it will be reduced to a very slow pace. The connections of the new transmission mains at either end of the bridge will require extensive excavations and, as such, lane closures on Chesley Drive and Bridge Road, and possibly complete closure of these roadways for short periods of times. It is extremely important that this project be constructed in the 2012 construction season. The attached application outlines the funding required for this necessary project to be cost shared equally by the three levels of Government as follows: Federal share $1,428,000 Provincial share $1,428,000 Municipal share $1,428,000 Total: $4,284,000 Safe Clean Drinking Water Program This funding request aligns with the Program Structuring and Implementation Plan being considered by Council. Other project applications will follow. RECOMMENDATION It is recommended that Common Council authorize the Mayor to send the attached correspondence to the Regional Development Corporation and otherwise follow -up with the appropriate Federal and Provincial representatives to secure funding for this very important Safe Clean Drinking Water Program project. Respectfully submitted, J. M. Paul Groody, P. Eng. J. Patrick Woods, CGA Commissioner City Manager Municipal Operations & Engineering 206 April 12, 2011 Mr. Denis Caron President Regional Development Corporation RDC Building, P.O. Box 428 Fredericton, NB E313 5114 Dear Mr. Caron: The foremost priority of Saint John Common Council and our community is a healthy and reliable drinking water system. Such a system is vital to the well being and quality of life of every Canadian and fundamental to our economic future. The City has been working diligently to advance our Action Plon for Safe Clean Drinking Water. A key milestone in this plan is a project scheduled for construction in 2012 entitled "Transmission Reversing Falls Bridge ". This project involves permanently fixing two 500mm water transmission mains to the underside of that bridge to replace an existing pipeline. There are a number of factors which must be resolved in order for this project to proceed such a Highway Usage Permit from the New Brunswick Department of Transportation and a shared funding formula between the three levels of government. The estimated cost of this project is $4,284,000 and its construction in 2012 is extremely important to the overall Safe Clean Drinking Water Program schedule. Saint John Common Council respectfully requests your support of this proposal. We look forward to continuing our work with you. Yours Sincerely, Ivan Court Mayor C. Members of Common Council Andre Chenard, Director, Community Infrastructure Branch, NB Department of Environment 207 PROPONENT JCity of Saint John PROJECT CATEGORY* Local Government Asset CLASS OF ASSET* lWater and Wastewater Infrastructure PROJECT NAME JSafe Clean Drinkinq Water - Reversinq Falls Bridqe Transmission Mains I Reversing Falls BridgeTransmission Mains - The existing watermain is 52 years old. It has typically operated at —45 psi. In recent years the pressure through this main has been increased to 60 psi to service the needs of Saint John Water customers in West Saint John from the eastern water supply. There are a number of reasons why this was necessary which include reliabilty of supply, water quality and lower operating costs. There is a concern that a further increase in pressure could cause this existing watermain to rupture under certain conditions. If this were to happen, the link between the east and west water customers will have been lost and the Reversing Falls bridge could be negatively impacted. This last point has many consequences including the serious impact on traffic movements throught he City for businesses and residents. In an emergency situation, it is currently possible to service approx 60% of West Saint John with water in the event that the western water supply is lost. Under the same situation, it is only possible to service a portion of Uptown Saint John with water should the eastern water supply be lost. If the new transmission mains are not installed and one of the water supplies becomes contaminated or unuseable for any reason there could be PROJECT DESCRIPTION a very serious housing and general health concern in the City of Saint John for an indeterminate amount of time. There s currently no maintenance catwalk under the bridge, only a tray that a maintenance person must slide along horizontally to access points under the bridge. This is neither safe nor desireable from a serviceability standpoint. It makes the bridge and the existing watermain very expensive and potentially unsafe to service. If the new transmission mains are not installed there is a potential for serious injury during normal service operations. Several servicing options have been considered by Saint John Water. The option to have two completely separate water systems for east and west Saint John has been reviewed. The link at Reversing Falls Bridge provides system security and it also provides flexibilty for maintenance when it becomes necessary to shutdown all or portions of either water system. The option to have one central water treatment plant has been reviewed and is the option that will be implemented. This option has the Reversing Falls Bridge Transmission Mains (twin 500mm mains) as an absolutely necessary link to service both sides of the City. In the case of the watermains themselves, a number of options and sizes were evaluated. The bridge has undergone a complete structural analysis to determine the effects of each construction option. The two transmission mains would provide a balanced loading condition on the structure. There is a concern that an increase in pressure, which is necessary to meet the requirements of all future water servicing options, could cause this existing watermain to rupture under certain conditions. If this were to happen, the link between the east and west water customers will have been lost and the Reversing Falls Bridge could be negatively PROJECT BENEFITS impacted. The bridge has undergone a complete structural analysis to determine the effects of each construction option. The two transmission mains would provide a balanced loading condition on the structure. This project wil contribute to a more sustainable environment through the contstruction of a maintenance catwalk which will reduce the need to mobilize large scale equipment and temporary works to service even the smallest of issues. The transmission mains will be jacketed with a poly material which will not require frequent painting as the existing steel watermain does. I PROJECT LOCATION I Municioalitv: ISaint John I Province / Territorv: INew Brunswick I STATE OF READINESS YES NO N/A Explanation / Expected Date a) Are plans and specifications Is the project a building Is all non - federal funding in place secured at this time? Yes or No X prepared? IF THE PROJECT IS A BUILDING: X Preliminary Design is complete. b) Is the project tender - ready? X Project is scheduled to be tendered Nov 2, 2011 C) Have all necessary municipal municipal environmentally sensitive permits and approvals been secured? area? X d) Have necessary provincial permits b) Does the project involve the likely The approval to construct will be applied for by the consultant and approvals been secured? X when the drawings are completed. e) Have all necessary federal permits water body such as a wetland, stream, he proximity or is project to the Federally regulated Po of Saint John may require the issuance of federal permits from and approvals been secured? X Department of Fisheries and Oceans. f) Have all necessary environmental IF THE PROJECT IS NOT A BUILDING: c) Is the project located within 250 A watercourse alteration permit may be required to carry out approvals been secured? X meters of a federal environmentally work within 30 m of a water body. ABORIGINAL CONSULTATION ENVIRONMENTAL CONSIDERATIONS YES NO N/A Explanation / Expected Date Is the project a building Is all non - federal funding in place secured at this time? Yes or No X communities in the project area? IF THE PROJECT IS A BUILDING: a) Is the project located within 250 b) If yes to (a), could the project have meters of a federal, provincial or X municipal environmentally sensitive groups? area? X c) Have Aboriginal groups been b) Does the project involve the likely consulted about the project? release of a polluting substance into a X water body such as a wetland, stream, river or lake? IF THE PROJECT IS NOT A BUILDING: c) Is the project located within 250 meters of a federal environmentally X sensitive land? d) Does the project involve works or activities in water or within 30 meters X of a water body such as wetland, stream, river or lake? e) If yes to (a) or (c), does it comply with the land use and /or resource X management plan for the area? ABORIGINAL CONSULTATION YES NO N/A Explanation / Expected Date a) Are there Aboriginal groups or $228,333 $1,200,000 $1,428,333 Is all non - federal funding in place secured at this time? Yes or No No communities in the project area? X b) If yes to (a), could the project have adverse effects on those Aboriginal groups? X c) Have Aboriginal groups been consulted about the project? X FUNDING a) Total Eligible Project Costs *: $4,285,000 b) Proposed Federal Funding: c) Proposed Provincial Funding: c) Municipal Funding Funding: Other $1,428,334 $1,428,333 $1,428,333 $0 2011 -2012 2012 -2013 TOTAL $228,333 $1,200,000 $1,428,333 Is all non - federal funding in place secured at this time? Yes or No No CASH FLOW PROFILE OF FEDERAL FUNDING 2011 -2012 2012 -2013 TOTAL $228,334 $1,200,000 $1,428,334 CASH FLOW PROFILE OF PROVINCIAL FUNDING 2011 -2012 2012 -2013 TOTAL $228,333 $1,200,000 $1,428,333 M If no, which sources are not in place and what plans do you have to secure the funding? Provincial Funding - application has been submitted CONSTRUCTION DATES Start of Construction Work Completion of Construction Work I 1-Apr-12 31- Dec -12 Has construction already started? I YES I I NO Ix If Yes, please provide details: ATTESTATIONS 1. I warrant that, to the best of my knowledge, Total Eligible Costs reported in the Funding section of this application are Eligible Costs for the project entitled "Safe Clean Drinking Water - Reversing Falls Bridge Transmission Mains ". 2. I warrant that, to the best of my knowledge, all information contained in this application is true and accurate. 3. I warrant that this project will be constructed by December 31, 2012 with approval of the federal funding requested. 4. I understand that: ( a ) federal funding for this project has not been approved; ( b) the project is subject to the signing of a funding agreement in accordance with the terms and conditions that will be approved by Government of Canada Treasury Board. SIGNATURE: I, Patrick Woods, Acting City Manager, am clearly authorized to bind the proponent and attest all information above is true and complete. CONTACT INFORMATION NAME: Paul Groody, P. Eng. POSITION: Commissioner, Saint John Water TELEPHONE: 506 -658 -4455 ORGANIZATION: Saint John Water (City of Saint John) EMAIL: Paul.GroodynsainU2hn.ca FAX: 506 -658 -4740 209 REPORT TO COMMON COUNCIL M &C2011 -82 April 6, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: 71r � I The City of Saint john SUBJECT: Contract 2009 -16: Market Place — Watermain, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction — Update PURPOSE The purpose of this report is to provide an update on the status of Contract 2009 -16: Market Place - Street Reconstruction and additional work required. BACKGROUND Common Council awarded contract 2009 -16: Market Place Street Reconstruction to Fairville Construction Ltd. in the amount of $2,996,845.31 (M &C 2010 -161). This project includes renewal of underground infrastructure (watermain, storm sewer and sanitary sewer) as well as full street reconstruction, including curb /gutter and sidewalk. Reconstruction work on Market Place began on March 30, 2011. A Conceptual Master Plan for a Park Redevelopment was recently completed in the Market Place West area by the Glenn Group Ltd. under the direction of Leisure Services. A portion of the Market Place Park Redevelopment project is within the contract limits of the Market Place Street Reconstruction project. The Park Redevelopment project did not receive funding approval for 2011. ANALYSIS There are certain components identified in the Conceptual Master Plan that should be incorporated into the Market Place Street Reconstruction project to avoid the removal of new infrastructure when the Park Redevelopment project proceeds in the future. The components of the Park Redevelopment project recommended to proceed in conjunction with the Market Place Street Reconstruction project are as follows: 210 M &C2011 -82 April 6, 2011 Page 2 1050m2 of 125mm thick red concrete sidewalk as per Harbour Passage $67,192.50 standard ($102,784.50 for wider red sidewalk versus $35,592.00 for regular concrete sidewalk = $67,192.50 difference) Ten only light standard bases at $1,250.00 per unit $12,500.00 60m of 50mm diameter HDPE conduit with sand bedding at $65.00 $ 3,900.00 per meter 25m of 50mm diameter HDPE conduit encased in concrete at $100.00 $ 2,500.00 per meter TOTAL $86,092.50 RECOMMENDATION It is recommended that Common Council approve the additional Park Redevelopment related work estimated at $86,092.50 plus HST, as outlined in this report to proceed under Contract 2009 -16: Market Place Street Reconstruction; and further that the City Manager be directed to identify an appropriate offset later in 2011 from within the General Fund Capital Program. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 211 REPORT TO COMMON COUNCIL M &C2011 -74 March 31, 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council: SUBJECT: ASPHALT CONCRETE MIX - PURCHASING APPROVAL BACKGROUND The City of Saint john The City of Saint John's Procurement Policy and Procedures is administered by the City's Purchasing Agent under the direction of the City Manager. ANALYSIS Debly Enterprises opened their hot asphalt plant around March 8, 2011 in an effort to respond to NBDOT's needs for repairs on the MacKay Highway. Since the hot asphalt plants normally do not open until mid -April when temperature and weather conditions are more favourable, a decision was made to take advantage of this opportunity to more permanently repair priority pot holes throughout the city. Hot asphalt concrete mix ($130 / tonne) provides a longer term repair as compared to using cold mix ($140 / tonne). Typically, the tender for the supply of Asphaltic Concrete Mixes is awarded in mid to late March. The recommendation for the award of the 2011 Supply Contract was issued to Council on March 28, 2011 for approval. In the absence of a Supply Contract, the Procurement Policy and Procedures must be followed. Initially on March 10, 2011, the Procurement Policy was followed where staff obtained a quote ($130 /tonne), submitted a requisition and issued a Purchase Order Number for a limited amount (19 tonnes) of Asphaltic Concrete Mix. Debly Enterprises decided to gauge customer demand with keeping their asphalt plant operating and the City was supplied with more material over a total of nine days in March to repair approximately 250 priority pot holes on streets such as Chesley Drive, Bridge Road, City Road, Smythe Street (required 43 tonnes of material alone), Bayside Drive, etc. The current amount owed to Debly Enterprises is $36,968.86 for the purchase of approximately 241.20 tonnes of Asphaltic Concrete Mix. It is imperative that the Procurement Policy and Procedures be applied consistently to ensure effective management of allocated funds. Notwithstanding the urgency to make asphalt repairs, normal procedures were not applied in those circumstances. QUALITY PUBLIC SERVICES 212 Asphalt Concrete Mix — Purchasing Approval March 31, 2011 Report to Common Council, M & C 2011 - 74 Page 2 FINANCIAL IMPLICATIONS The cost of the associated Asphaltic Concrete Mix is included within the Roadway Maintenance Service budget included in the 2011 General Fund Operating Budget. RECOMMENDATION It is recommended that Common Council approve the payment of $36,968.86 to Debly Enterprises for the provision of 241.20 tonnes of Asphaltic Concrete Mix in March 2011. Respectfully submitted, J. M. Paul Groody, P.Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager SAINT JOHN ... LIFE ON YOUR TERMS 213 April 7, 2011 Your Worship and Councillors: SUBJECT: Proposed Subdivision By -Law Amendments On March 14, 2011 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its April 5, 2011 meeting. Mr. Mark Reade representing the Planning and Development Department gave an overview of the proposed amendments. No letters from the Public were received. Mr. Richard Turner appeared before the committee and requested clarification regarding how tentatively approved plans of subdivision which incorporate Rural Roads using the 20 metre right -of -way will be dealt with. After consideration by the Committee it was recommended the proposed by -law be revised to include a clause allowing for the construction of the Rural Road Standard with a 20 metre right -of -way width for subdivisions that have received tentative approval prior to the date third reading to the amending by -law is given (in this case April 26, 2011). The Committee also instructed Staff to review the definition of "qualified professional" in the proposed by -law amendment to ensure it pertains to those who have the required professional designation. After considering the report and presentation, the Committee decided to recommend approval of the by -law with the suggested amendment. RECOMMENDATION: That Common Council amend the City of Saint John Subdivision By -law by: 1. Deleting the definition of "Department of Health" (ministere de la Sante et du Mieux-etre) in Section 2; 2. Adding the following definition in Section 2: "`qualified professional' means a registered member of the Association of Professional Engineers and Geoscientists of New Brunswick, the Association of New Brunswick Land Surveyors or the Canadian Institute of Public Health 214 -2- Inspectors, each with sufficient training and knowledge of soils assessment to conduct assessments for on -site sewage disposal systems; (professional qualifie)" 3. Deleting subsection 25(2) and replacing it with the following: "25(2) The Development Officer shall not approve a proposed subdivision plan, or any phase thereof, that involves lots that would be serviced with on- site sewage disposal systems, unless an assessment has been conducted at the expense of the developer by a qualified professional and submitted to the City, that deems the lots appropriate for on -site sewage disposal systems. The Development Officer shall seek the opinion of an independent qualified professional in reviewing the assessment provided by the developer and shall take this opinion into consideration when rendering a decision or providing a recommendation on the subdivision application;" 4. Deleting Section 28; 5. Deleting Section 4(b) of Schedule A, and replacing it with the following: "(b) Individual on -site sewage disposal systems may be accepted by the City in lieu of connection to the municipal sewer system where, in the opinion of the Commissioner, such a system within a particular area is not feasible at the time of subdivision and the on -site system has been deemed acceptable by the Development Officer in accordance with the requirements outlined in Section 25(2);" 6. Deleting Section 4(c) of Schedule A, and replacing it with the following: "(c) Individual on -site sewage disposal systems deemed acceptable by the Development Officer in accordance with the requirements outlined in Section 25(2);" 7. Amending the table in Section 13(1) by deleting "20 metres (66 feet)" and replacing it with "23.1 metres (75.8 feet)" as the minimum width for Country Roads; 8. Amending the English version of the table in Section 13(1) by deleting the words "Country Roads" and replacing them with the words "Rural Roads;" 9. Adding the following as subsection 13(6) immediately following subsection 13(5): "13(6) Notwithstanding any other provision in this by -law, the minimum width for rural roads in subdivisions for which the Development Officer has approved the tentative plan prior to April 26, 2011 is 20 metres (66 feet);" 215 -3- 10. Amending subsection 25(6) by deleting "20 metres (66 feet)" and replacing it with "23.1 metres (75.8 feet);" 11. Amending the English version of Schedule B, Section 5, by replacing the words "country standard roads" with the words "rural standard roads;" 12. Adding the following as subsection 26(4) immediately following subsection 26(3): "26(4) Notwithstanding the above provisions, or any other provision of this by -law, no reimbursement shall be given: a) after March 14, 2014 for costs incurred with respect to subdivisions for which a Residential Infrastructure Assistance (RIA) grant has been approved by Common Council; b) after December 31, 2011 for all other subdivisions;" 13. Adding the following as paragraph 5(1)(d): "(d) Notwithstanding (a) and (b), where the proposed subdivision does not result in a net increase in the number of lots already existing, the review fee shall be $250." Respectfully submitted, Colin Murray Chairman MR 216 DATE: APRIL 1, 2011 TO: PLANNING ADVISORY COMMITTEE FROM: COMMUNITY PLANNING • PLANNING AND DEVELOPMENT FOR: MEETING OF APRIL 5, 2011 PREPARED BY: REVIEWED BY: Mark Reade, P. Eng., MCIP, RPP Senior Planner Ken Forrest, MCIP, RPP Commissioner SUBJECT: Proposed Revisions - Subdivision By -Law Name of Applicant: City of Saint John Proposal: To amend the City of Saint John Subdivision By -law Type of Application: Subdivision By -law Amendment JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council with respect to the adoption of or amendment to a Subdivision By -law. STAFF RECOMMENDATION TO COMMITTEE: That the Planning Advisory Committee recommends that Common Council adopt the attached by -law entitled A By -law to Amend the Saint John Subdivision By -law. 217 City of Saint John Subdivision By -Law Revisions BACKGROUND: Page 2 April 1, 2011 On March 14, 2011, Common Council directed the City Manager and City Solicitor to prepare appropriate amendments to the Subdivision By -law to terminate all City cost sharing for new infrastructure and submit the revised by -law to Common Council for consideration. In addition to the amendments regarding cost - sharing, Planning Staff were also in the process of preparing amendments to the Subdivision By -law regarding recent changes to the approval of on -site disposal systems that have been enacted by the Province of New Brunswick and minor amendments related to fees for simple subdivisions and Rural Road Standards. These additional amendments are presented in this report along with the revisions requested by Council at its March 14, 2011 meeting. ANALYSIS: The proposed amendments are individually discussed below. As noted above, the Community Planning Act requires that Common Council seek the views of the Planning Advisory Committee with respect to the proposed amendments prior to considering final adoption. On -site Septic Systems Currently, the City's Subdivision By -Law requires the approval or acceptance of the Provincial Department of Health for subdivisions requiring on -site disposal systems. With the proclamation of the Public Health Act on November 20, 2009, the Department of Health no longer has the authority to assess subdivision plans for on -site septic systems. However, to allow for a transition of these responsibilities, the Department of Health provided recommendations to planning authorities regarding subdivision assessments until November 15, 2010. The Province provided virtually no advance notice regarding the ceasing of recommendations on the November 15, 2010 date. Given this downloading of Provincial responsibility, the City now has no legislative authority to approve developments involving on -site septic systems. As a result of this, the Provincial Departments of Health and Environment have proposed that planning authorities in New Brunswick accept assessments from professionals who carry liability insurance. The City has defined a qualified professional as a Professional Engineer, Land Surveyor or Public Health Inspector with sufficient training and knowledge regarding soils assessment and on -site disposal systems. Moving forward, the By -Law revisions will allow for the assessments by qualified professionals and establish a process that will enable the City to obtain the opinion of an independent qualified professional in reviewing the assessment provided by the developer. This independent assessment will help to ensure that on -site septic services are utilized in appropriate circumstances. If improperly implemented, on -site septic systems can fail resulting in contaminated groundwater and major financial liabilities for the City should the extension of municipal services be required. The amendments are in conformity with the City's Growth Strategy as the by -law revisions are required to support the proposed development within the three Rural Settlement Areas (Treadwell Lake, Martinon to Ketepec and Lorneville) designated in the Growth Strategy. 218 City of Saint John Subdivision By -Law Revisions Rural Roads Standard Page 3 April 1, 2011 The required minimum right -of -way width for roadways constructed to the Rural Roads Standard is proposed to be increased from 20 to 23.1 metres. This revision was requested by Municipal Operations and Engineering as the roadway cross - section, which includes the travelled portion of the road, drainage ditches and ditch back slopes, requires a minimum width of 23.1 metres as opposed to the 20 metre width currently in the By -Law. As the City undertakes upgrading to existing roadways to the Rural Roads Standard to allow for more economic maintenance over the long -term, conformity with the Growth Strategy is achieved. Cost Sharing Through provisions of the Subdivision By -Law, the City provides cost - sharing to developers in the form of payments for infrastructure piping. The Residential Infrastructure Assistance (RIA) program provided financial assistance regarding rock and unsuitable soil excavation, off -site infrastructure costs and sewage pumping stations. Council has eliminated the RIA program and will be implementing new programs for cost sharing that integrate with the Growth Strategy. Consistent with the direction of Common Council, no new applications are being accepted under the Residential Infrastructure Assistance (RIA) Program. Planning Staff will be developing a new suite of development financial incentives to support the implementation of the Growth Strategy adopted as part of the Plan SJ process. Conformity with the Growth Strategy is achieved as the City is moving away from providing financial incentives that subsidize suburban development on extensions of services and new roads. The new programs are expected to provide more assistance for more urban forms of development that utilize existing infrastructure. Review Fees The review fee for subdivisions that do not involve the creation of new lots will be established at $ 250. This will reduce any potential confusion related to the fee to be charged in instances such as those involving realignment of boundaries. Conformity with the Growth Strategy is not applicable. MR 219 BY -LAW NUMBER C.P. 121 - A BY -LAW TO AMEND THE SAINT JOHN SUBDIVISION BY -LAW ARRETE No C.P. 121 - ARRETE MODIFIANT L'ARRETE DE LOTISSEMENT DE SAINT JOHN Be it enacted by The City of Saint Le conseil communal de The City John in Common Council convened, as of Saint John edicte follows: The Saint John Subdivision By- L'Arrete de lotissement de Saint law, enacted on the nineteenth day of John, edicte le 19 decembre 2005, est December, A.D. 2005, is amended by: modifie comme suit: Re: On -site Sewage Disposal Systems 1. Deleting the definition of "Department of Health" (ministere de la Sante et du Mieux -etre) in Section 2; Concernant les reseaux autonomes d'evacuation des eaux usees 1. L'article 2 est modifie par suppression de la definition « ministere de la Sante et du Mieux -etre » (Department of Health). 2. Adding the following definition in 2. L'article 2 est modifie par adjonction Section 2: de la definition qui suit : "`qualified professional' means a registered member of the Association of Professional Engineers and Geoscientists of New Brunswick, the Association of New Brunswick Land Surveyors or the Canadian Institute of Public Health Inspectors, each with sufficient training and knowledge of soils assessment to conduct assessments for on -site sewage disposal systems; (professional qualifie)" o `professionnel qualifie' S'entend d'un membre agree de 1'Association des ingenieurs et des geoscientifiques du Nouveau - Brunswick, d'un membre immatricule de 1'Association des arpenteurs- geometres du Nouveau - Brunswick ou d'un membre agree de l'Institut canadien des inspecteurs en sante publique, ayant une formation et des connaissances suffisantes en analyse des sols pour mener des evaluations relatives a des systemes autonome d'evacuation des eaux usees. (qualified professional) » 3. Deleting subsection 25(2) and 3. Le paragraphe 25(2) est supprime et replacing it with the following: remplace par ce qui suit: "25(2) The Development Officer shall not approve a proposed subdivision plan, or any phase thereof, that involves lots that would be serviced with on -site sewage disposal systems, unless an assessment has been conducted at the expense of the developer by a qualified professional and submitted to the City, that deems the lots appropriate for on -site sewage disposal systems. The Development Officer shall seek the opinion of an independent qualified professional in reviewing the assessment provided by the developer and shall take this opinion into consideration when rendering a decision or providing a recommendation on the subdivision application;" 25(2) L'agent d'amenagement n'approuve pas un plan de lotissement propose, ou une partie de celui -ci, qui prevoit 1'amenagement de lots qui seraient viabilises par des reseaux autonomes d'evacuation des eaux usees, a moins que la municipalite ait requ une evaluation effectuee aux frais du promoteur par un professionnel qualifie, selon laquelle les lots conviennent a des reseaux autonomes d'evacuation des eaux usees. Dans son examen de 1'evaluation fournie par le promoteur, 1'agent d'amenagement consulte un professionnel qualifie independant et tient compte de son avis dans la decision qu'il rend ou la recommandation qu'il fait en reponse a la demande de lotissement. » 4. Deleting Section 28; 4. L'article 28 est abroge. 220 5. Deleting Section 4(b) of Schedule A, 5. L'alin6a 4b) de 1'annexe A est and replacing it with the following: supprim6 et remplac6 par ce qui suit: "(b) Individual on -site sewage disposal systems may be accepted by the City in lieu of connection to the municipal sewer system where, in the opinion of the Commissioner, such a system within a particular area is not feasible at the time of subdivision and the on- site system has been deemed acceptable by the Development Officer in accordance with the requirements outlined in Section 25(2);" «b) Un r6seau autonome d'6vacuation des eaux us6es individuel peut &re autoris6 par la municipalit6 lorsque, de 1'avis du commissaire, le raccordement au r6seau d'dgouts municipal dans une zone particulidre est impraticable au moment du lotissement et que Pagent d'am6nagement 1'a jug& acceptable au regard du paragraphe 25(2). » 6. Deleting Section 4(c) of Schedule A, 6. L'alin6a 4c) de 1'annexe A est and replacing it with the following: supprim6 et remplac6 par ce qui suit: "(c) Individual on -site sewage disposal systems deemed acceptable by the Development Officer in accordance with the requirements outlined in Section 25(2);" Re: Rural (Country) Road Standards 7. Amending the table in Section 13(1) by deleting "20 metres (66 feet)" and replacing it with "23.1 metres (75.8 feet)" as the minimum width for Country Roads; 8. Amending the English version of the table in Section 13(1) by deleting the words "Country Roads" and replacing them with the words "Rural Roads;" «c) R6seaux autonomes d'6vacuation des eaux us6es individuels : jugds acceptables par 1'agent d'am6nagement au regard du paragraphe 25(2). » Concernant les normes applicables aux routes rurales 7. La table figurant au paragraphe 13(1) est modifi6e par suppression de 20 metres (66 pieds) » et son remplacement par « 23,1 metres (75,8 pieds) » comme largeur minimale des routes rurales. 8. La table figurant au paragraphe 13(1) est modifi6e, dans sa version anglaise, par suppression de « Country Roads » et son remplacement par « Rural Roads ». 9. Adding the following as subsection 9. L'article 13 est modifi6 par 13(6) immediately following 1'adjonction du paragraphe qui suit subsection 13(5): apr6s le paragraphe 13(5) : "13(6) Notwithstanding any other provision in this by -law, the minimum width for rural roads in subdivisions for which the Development Officer has approved the tentative plan prior to April 26, 2011 is 20 metres (66 feet);" 10. Amending subsection 25(6) by deleting "20 metres (66 feet)" and replacing it with "23.1 metres (75.8 feet);" 11. Amending the English version of Schedule B, Section 5, by replacing the words "country standard roads" with the words "rural standard roads;" 13(6) Malgr6 toute autre disposition du pr6sent arr&6, la largeur minimale des routes rurales dans les lotissements pour lesquels 1'Agent d'am6nagement a approuv6 le plan provisoire avant le 26 avril, 2011 est de 20 metres (66 pieds) ». 10. Le paragraphe 25(6) est modifi6 par suppression de « 20 metres (66 pieds) » et son remplacement par « 23,1 metres (75,8 pieds) ». 11. L'article 5 de 1'annexe B est modifi6, dans sa version anglaise, par suppression de « country standard roads » et son remplacement par « rural 221 Re: Subdivision Cost Sharing 12. Adding the following as subsection 26(4) immediately following subsection 26(3): "26(4) Notwithstanding the above provisions, or any other provision of this by -law, no reimbursement shall be given: a) after March 14, 2014 for costs incurred with respect to subdivisions for which a Residential Infrastructure Assistance (RIA) grant has been approved by Common Council; b) after December 31, 2011 for all other subdivisions;" Re: Review Fees standard roads ». Concernant le partage des couts de lotissement 12. L'article 26 est modifi6 par adjonction du paragraphe qui suit apr6s le paragraphe 26(3) : o 26(4) Malgr6 les dispositions qui pr6c6dent et toute autre disposition du pr6sent arret6, aucun remboursement ne sera accord6 : a) apr6s le 14 mars 2014 pour les frais engag6s a 1'6gard de lotissements pour lesquels une subvention d'aide a l'infrastructure r6sidentielle a &6 approuv6e par le conseil communal; b) apr6s le 31 d6cembre 2011, s'agissant des autres lotissements. » Concernant les droits d'examen 13. Adding the following as paragraph 13. L'article 5 est modifi& par adjonction 5(1)(d): du paragraphe 5(1)d) qui suit: "(d) Notwithstanding (a) and (b), where the proposed subdivision does not result in a net increase in the number of lots already existing, the review fee shall be $250." IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2011 and signed by: Mayor /Maire d) Malgr6 les paragraphes a) et b), lorsque le lotissement propos6 ne g6n&e pas une augmentation nette du nombre des lots existants, le droit d'examen est de 250 $. » EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arr&6 le 2011, avec les signatures suivantes : Common Clerk/Greffi&re communale First Reading - Premiere lecture - Second Reading - Deuxi&me lecture - Third Reading - Troisi6me lecture - 222