The URL can be used to link to this page

2010-12-06_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, December 06, 2010 Committee of the Whole 1. Call to Order 5:00 p.m. 8th Floor Boardroom City Hall 1.0 Approval of Minutes 1.1 Personal Matter 10.2(4)(b) 1.2 Property Matter 10.2(4)(b) 1.3 Nominating Committee 10.2(4)(b) 1.4 Land Matter 10.2(4)(c,d) 1.5 Land Matter 10.2(4)(d,f) 1.6 Legal Matter 10.2(4)(f,g) Regular Meeting 1. Call to Order — Prayer 6:00 p.m. Council Chamber 2. Approval of Minutes 2.1 Minutes of November 22, 2010 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Horizon Management Limited Request for Commercial Incentive Program Funding - Depot Court (Recommendation in Report) 5.2 Gentle Path Counselling Services Letter: Employee Assistance Programs (Recommendation: Refer to City Manager) 5.3 Family Plus Life Solutions Letter: Employee Assistance Programs (Recommendation: Refer to City Manager) 5.4 Saint John Police Association Request to Present (Recommendation: Receive for Information) 5.5 Purchase of Refuse Packer Truck (Recommendation in Report) 5.6 Tender for Sand and Gravel 2010- 561004T (Recommendation in Report) 5.7 Purchase of Used Sweepers (Recommendation in Report) 5.8 Proposed Municipal Services and Public Utility Easements 261 and 400 Chesley Dr (Recommendation in Report) 5.9 Assent of Public Utility Easements - 21 and 22 Mill Cove Lane (Recommendation in Report) 5.10 Stop Up and Close Portion of Harding Street West (Recommendation in Report) 5.11 Procurement, Legal and Project Management Services (Recommendation in Report) 6. Members Comments 7. Proclamation 7.1 Anti Bullying Day 8. Delegations / Presentations 8.1 Results of 2010 Citizen Survey 8.2 River Road Community Alliance 8.3 P1anSJ update 9. Public Hearings 10. Consideration of By -laws 10.1 Third Reading Traffic By -Law Amendment Respecting Change to Parking Snow Dates & Douglas Ave 10.2(a) Third Reading Zoning By -law Amendment - 159 St. John St. 10.2(b) Section 39 Conditions 10.3(a) Third Reading Zoning By -law Amendment - 234 Rodney St. 10.3(b) Section 39 Conditions 11. Submissions by Council Members 11.1 Intergovernmental Affairs Resource (Point Person) (Councillor McGuire) 12. Business Matters — Municipal Officers 12.1 City Manager: Crescent Valley Update 12.2 City Manager: 2011 Insurance 12.3 City Manager: Proposal for Operational Review Fleet 12.4 City Manager: Quality, Cost and Sustainability Our Essential Drinking Water Service 12.5 City Manager: Vacant Land and Surplus Properties 13. Committee Reports 13.1 Finance Committee: 2010 Interim Fiancial Results 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment E City of Saint John Seance du conseil communal Le lundi 6 d6cembre 2010 Comite pl6nier 1.Ouverture de la seance 17 h — Salle de conference, 8e 6tage, h6tel de ville 1.0 Approbation du proces- verbal 1.1 Question relative au personnel — alin&a 10.2(4)b) 1.2 Question relative aux biens -fonds — alin6a 10.2(4)b) 1.3 Comit& des candidatures — alin&a 10.2(4)b) 1.4 Question relative aux biens -fonds — alin6as 10.2(4)c), d) 1.5 Question relative aux biens -fonds — alin6as 10.2(4)d), f) 1.6 Question juridique — alin6as 10.2(4)f), g) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 18 h — Salle du conseil 2. Approbation du proces- verbal 2.1 Proc&s- verbal de la seance tenue le 22 novembre 2010 3. Adoption de 1'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 11approbation du conseil 5.1 Demande adress6e par Horizon Management Limited relativement au financement du programme d'encouragement commercial — D6p6t a la cour (recommandation figurant au rapport) 5.2 Lettre reque de Gentle Path Counselling Services Ltd. concernant les programmes d'aide aux employ6s (recommandation : transmettre au directeur g6n6ral) 5.3 Lettre reque de Family Plus /Life Solutions concernant les programmes d'aide aux employ6s (recommandation : transmettre au directeur g6n6ral) 5.4 Demande pr6sent6e par la Saint John Police Association Inc. visant a se pr6senter devant le conseil (recommandation : accepter a titre informatif) 5.5 Achat d'un carrion compacteur d'ordures (recommandation figurant au rapport) 5.6 Soumission 2010- 561004T relative a 1'approvisionnement de sable et de gravier (recommandation figurant au rapport) 5.7 Achat de balayeuses de voirie d'occasion (recommandation figurant au rapport) 5.8 Projet de servitudes pour services municipaux et d'utilit6 publique visant les 261 et 400, promenade Chesley (recommandation figurant au rapport) 5.9 Approbation de 1'emprise aux fins d'utilit6 publique visant les 21 et 22, allee Mill Cove (recommandation figurant au rapport) 5.10 Fermeture et barrage d'une partie de la rue Harding Ouest (recommandation figurant au rapport) 5.11 Service d'approvisionnement, service juridique et service de gestion des projets (recommandation figurant au rapport) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Journ6e contre 1'intimidation 8. Delegations et presentations 8.1 R6sultats du sondage 2010 men& aupr6s des citoyens 8.2 Alliance communautaire du chemin River 8.3 Nouvelles sur le P1anSJ 9. Audiences publiques 10. Etude des arretes municipaux 10.1 Troisieme lecture de la modification de 1'Arret& sur la circulation concernant les changements apport6s aux dates de stationnement pendant les op6rations de d6neigement et a 1'avenue Douglas 10.2a) Troisieme lecture de la modification de 1'Arret& de zonage visant le 159, rue St. John 10.2b) Conditions imposes par Particle 39 10.3a) Troisieme lecture de la modification de 1'Arret& de zonage visant le 234, rue Rodney 10.3b) Conditions impos6es par Particle 39 11. Interventions des membres du conseil 11.1 Personne - ressource au sein des Affaires intergouvernementales (conseiller McGuire) 12. Affaires municipales evoqu6es par les fonctionnaires municipaux 12.1 Directeur g6n6ral : Mise au point relativement au plan conceptuel de Crescent Valley 12.2 Directeur g6n6ral : Assurance pour 2011 12.3 Directeur g6n6ral : Proposition d'examen op6rationnel pour le parc de v6hicules 12.4 Directeur g6n6ral : Qualit6, couts et durabilit&, tels sont les mots d'ordre de notre Service d'eau potable 12.5 Directeur g6n6ral : Terrain vacant et surplus de terrains 13. Rapports deposes par les comites 13.1 Comit& des finances : Bilan financier int &rimaire de 2010 14. Etude des sujets ecartes des questions soumises a Papprobation du conseil 15. Correspondance generale 16. Levee de la seance 95 -625 COMMON COUNCIL / CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — NOVEMBER 22, 2010 - 6:30 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Farren, Higgins, McGuire, Mott, Snook, and Sullivan - and - P. Woods, City Manager; M. Tompkins, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; P. Groody, Commissioner of Municipal Operations; K. Forrest, Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; M. Gillen, Deputy Fire Chief, B. Morrison, Commissioner of Leisure Services; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 22 NOVEMBRE 2010 A 18 H 30 Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Farren, McGuire, Mott, Snook, Sullivan et la conseillere Higgins et P. Woods, directeur general; M. Tompkins, avocat; G. Yeomans, commissaire aux finances et tresorier; P. Groody, commissaire aux Operations municipales; K. Forrest, commissaire au service Urbanisme et developpement; A. Poffenroth, commissaire adjoint aux Services d'inspection et des batiments; M. Gillen, chef adjoint du service d'incendie; B. Morrison, commissaire des Services des loisirs; ainsi que E. Gormley, greffiere communale, et J. Taylor, greffier communal adjoint. 1. Call To Order — Prayer Mayor Court called the meeting to order and Reverend Roger Graham offered the opening prayer. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court et le reverend Roger Graham recite la priere d'ouverture. 2. Approval of Minutes On motion of Councillor Snook Seconded by Councillor Sullivan RESOLVED that the minutes of the meeting of Common Council, held on November 8, 2010, be approved. Question being taken, the motion was carried. 2. Approbation du proces- verbal Proposition du conseiller Snook Appuyee par le conseiller Sullivan RESOLU que le proces- verbal de la seance du conseil communal tenue le 8 novembre 2010 soit approuve. A I'issue du vote, la proposition est adoptee. 95 -626 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 3. Approval of Agenda On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the agenda of this meeting be approved with the addition of items 3.1 City Manager: Pension Plan Reforms and 13.6 Purchase and Sale Agreement for 103 Ocean Drive. Question being taken, the motion was carried 3. Adoption de I'ordre du jour Proposition du conseiller McGuire Appuybe par le conseiller Snook RESOLU que I'ordre du jour de la prbsente reunion soit adopt6, moyennant I'ajout des points 3.1 Directeur gbnbral : Rbformes du rbgime de retraite et 13.6 Convention d'achat -vente visant la propribtb sitube au 103, promenade Ocean. A ('issue du vote, la proposition est adoptbe. 3.1 City Manager: Pension Plan Reforms Referring to a submitted report, the City Manager provided background information with respect to the City of Saint John's Pension plan, noting that the plan is currently faced with a going concern deficit of $129,000,000.00. He explained that the City is responsible for funding any deficits, advising that the current shortfall would require the City to make annual supplementary payments of approximately $9,000,000.00. Mr. Woods presented Schedule A of his submitted report and he outlined the proposed options for pension reform. The Mayor advised that due to the time Council will be moving into the public hearings portion of the agenda, noting that Council will subsequently return to item 3.1 Pension Plan Reforms. 3.1 Directeur general : Reformes du regime de retraite Se reportant a un rapport d6pos6 antbrieurement, le directeur gbnbral fournit des renseignements gbnbraux sur le rbgime de retraite de The City of Saint John, prbcisant que celui -ci accuse un dbficit bvalu6 en continuit6 de 129 000 000 $. II explique qu'il incombe b la Ville de financer tout dbficit et it souligne, a cet effet, que celle -ci devrait effectuer des versements supplbmentaires d'environ 9 000 000 $ chaque annbe pour combler le dbficit actuel. M. Woods prbsente I'annexe A de son rapport en mettant I'accent sur les options envisagbes pour la rbforme des pensions. Le maire indique que compte tenu de I'heure, le conseil va traiter les points de I'ordre du jour relatifs aux audiences publiques et it prbcise que le conseil, par la suite, abordera de nouveau le point 3.1 Rbformes du rbgime de retraite. 9. Public Hearings 7:00 P.M. 9.1(a) Proposed Zoning By -Law Amendment 234 Rodney Street 9.1(b) Planning Advisory Committee Recommending Rezoning The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 460 square metres, located at 234 Rodney Street, also identified as PID number 00363770, from "R -2" One and Two Family Residential to "R -4" Four Family Residential with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its November 16, 2010 meeting at which the Committee recommended the rezoning of a parcel of land located at 234 Rodney Street as described above with Section 39 conditions. The Mayor called for members of the public to speak against the re- zoning with no one presenting. 95 -627 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 The Mayor called for members of the public to speak in favour of the re- zoning with Reid Chedore, appearing on behalf of the applicant, indicating that he was in agreement with the staff report and recommendation. On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 460 square metres, located at 234 Rodney Street, also identified as PID number 00363770, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 460 square metres, located at 234 Rodney Street, also identified as PID number 00363770, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." 9. Audiences publiques a 19 h 9.1a) Projet de modification de I'Arret6 de zonage visant le 234, rue Rodney 9.1 b) Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage La greffiere communale indique que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 460 metres carres situee au 234, rue Rodney et portant le NID 00363770 afin de faire passer la classification s'y rapportant de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », et qu'aucune objection n'a ete reque a cet egard. Examen d'un rapport du Comit6 consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel du service d'urbanisme, etudie lors de la seance du 16 novembre 2010, pendant laquelle le Comit6 a recommande de proceder au rezonage de la parcelle de terrain situee au 234, rue Rodney, telle qu'elle est decrite ci- dessus, sous reserve des conditions imposees par I'article 39. Le maire invite le public a se prononcer contre le rezonage, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant au rezonage. Reid Chedore, au nom du demandeur, indique qu'il est d'accord avec le rapport et la recommandation du personnel. Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que 1'arrete intitule « Arr6te modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 234, rue Rodney, d'une superficie d'environ de 460 metres carres et portant le NID 00363770, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. 95 -628 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 Premiere lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 234, rue Rodney, d'une superficie d'environ de 460 metres carres et portant le NID 00363770, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 9.2(a) Proposed Zoning By -Law Amendment 159 St. John Street 9.2(b) Planning Advisory Committee Recommending Rezoning The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 450 square metres, located at 159 St. John Street, also identified as PID number 00365122, from "R -2" One and Two Family Residential to "R -4" Four Family Residential with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its November 16, 2010 meeting at which the Committee recommended the rezoning of a parcel of land located at 159 St. John Street as described above with Section 39 conditions. The Mayor called for members of the public to speak against the re- zoning with no one presenting. The Mayor called for members of the public to speak in favour of the re- zoning with Reid Chedore, appearing on behalf of the applicant, indicating that he was in agreement with the staff report and recommendation. On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 450 square metres, located at 159 St. John Street, also identified as PID number 00365122, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 450 square metres, located at 159 St. John Street, also identified as PID number 00365122, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." 95 -629 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 9.2a) Projet de modification de I'Arret6 de zonage visant le 159, rue St. John 9.2b) Comit6 consultatif d'urbanisme recommandant le rezonage La greffiere communale indique que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 450 metres carres situee au 159, rue St. John et portant le NID 00365122 afin de faire passer la classification s'y rapportant de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », et qu'aucune objection n'a ete reque a cet egard. Examen d'un rapport du Comit6 consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel du service d'urbanisme, etudie lors de la seance du 16 novembre 2010, pendant laquelle le Comit6 a recommande de proceder au rezonage de la parcelle de terrain situee au 159, rue St. John, telle qu'elle est decrite ci- dessus, sous reserve des conditions imposees par I'article 39. Le maire invite le public a se prononcer contre le rezonage, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant au rezonage. Reid Chedore, au nom du demandeur, indique qu'il est d'accord avec le rapport et la recommandation du personnel. Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arr6te modifiant I'Arr6te de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 159, rue St. John, d'une superficie approximative de 450 metres carres, inscrite sous le NID 00365122, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arrete intitule « Arr6te modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrdte modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 159, rue St. John, d'une superficie approximative de 450 metres carres, inscrite sous le NID 00365122, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arr6te modifiant I'Arrete de zonage de The City of Saint John ». 3.1 City Manager: Pension Plan Reforms The City Manager indicated that he has held meetings with the various employee groups to present the proposed pension reform options. He explained that the management, professional and non -union group of employees and CUPE Local 18, which he noted represent approximately 50% of the organization's workforce, have agreed to Option A as outlined in the submitted report. Mr. Woods stated that IAFF Local 771, the Saint John Police Association, and CUPE Local 486 did not consent to Option A. He noted that the Saint John Police Association submitted its own proposal in which it recommended the creation of a separate plan for the police officers. He further added that CUPE Local 486 indicated that it would not support Option A if it included a wage freeze. 95 -630 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 Mr. Woods advised that if Council were to consider any additional reform proposals it could result in further delays the pension reform process. Referring to the submitted report, the City Manager recommended that Council endorse Option A for the management, professional, non -union group of employees and CUPE Local 18. He stated that he is recommending Option B for IAFF Local 771, the Saint John Police Association, and CUPE Local 486, noting that only a small window of opportunity remains for the three groups to agree to Option A. In reference to the contribution obligations of $4,968,977 owed by the City of Saint John to the pension board as of June 30, 2010, Mr. Woods explained that this amount increases by approximately $750,000 per month. He stated that the City has a requirement to pay the outstanding funds in the year 2010, advising that funds are not available in the City's 2010 budget. He noted that the City is seeking regulatory relief from the Province of New Brunswick to defer the payment for one year. Mr. Woods stated that the Provincial Government of New Brunswick will decide whether to approve the proposed amendments to the pension plan and whether to grant regulatory relief. He advised that should the proposed changes not be approved at the Provincial level it could result in a 17 cent tax rate increase for the citizens of Saint John and a 25 cent increase for local businesses. Responding to a question concerning the 293 employee provision of the CUPE Local 18 collective agreement, Mr. Woods stated that attempting to negotiate this provision out of local 18's collective agreement would likely result in a strike from the union, which he noted could derail the pension reform process. On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that Common Council: 1) Direct the City Solicitor, in conjunction with the Plan Actuary, to draft the necessary amendments to the City of Saint John Pension Act so as to effect the following changes for active employees in CUPE Local 486, IAFF Local 771 and the Saint John Police Association effective January 2011: - Defined Benefit Plan reduced from 2.0% to 1.5% credit per year of future pensionable service starting January 1, 2011; - Value of the plan benefits capped at 12.0 %; - Indexing suspended effective January 1, 2011 for all active employees; - Change from FAE3 to FAE5 to calculate pension for all future service after January 1, 2011; - Disability Benefits removed for all employees effective January 1, 2012; - Retirement remains at 85/65; - Employee contribution set at 6.0% of earnings and employer current service contribution set at 6.0 %; - Include a requirement for a formal Funding Policy to address the disposition of future plan surpluses and deficits and the conditions required for the reinstatement of any indexing of pensionable service. 2) Direct the City Solicitor, in conjunction with the Plan Actuary, to draft the necessary amendments to the City of Saint John Pension Act so as to effect the following changes for new employees hired in CUPE Local 486, IAFF Local 771 and the Saint John Police Association after July 1, 2011: - Change from a DB plan to a DC plan effective July 1, 2011 for all new hires after July 1, 2011; - DC Plan benefit is capped at 12.0% - Fix the contribution rate at 6.0% of regular earnings for each of the employee and Employer. 3) Direct the City Solicitor, in conjunction with the Plan Actuary, to draft the necessary amendments to the City of Saint John Pension Act so as to effect the following changes for active employees in CUPE Local 18 and all Management, Professional and Non — Union employees effective January 2011: - Defined Benefit Plan with 2.0% credit per year of future pensionable service starting January 1, 2011; - Value of the plan benefits capped at 16.0 %; - Indexing suspended effective January 1, 2011 for all active employees; 95 -631 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 - Change from FAE3 to FAE5 to calculate pension for all future service after January 1, 2011; - Retirement remains at 85/65; - Employee contribution set at 9.0% of earnings and employer current service contribution set at 7.0 %; - Include a requirement for a formal Funding Policy to address the disposition of future plan surpluses and deficits and the conditions required for the reinstatement of any indexing of pensionable service. 4) Direct the City Solicitor, in conjunction with the Plan Actuary, to draft the necessary amendments to the City of Saint John Pension Act so as to effect the following changes for new employees in CUPE Local 18 and all Management, Professional and Non -Union employees hired after July 1, 2011: - DB plan for all new hires after July 1, 2011; - Plan benefit is capped at 14.0 %; - Fix the contribution rate at 7.0% of regular earnings for each of the employee and employer; - Move from FAE3 to FAE5; - Retirement at age 60; 5) Direct the Common Clerk and /or Plan Administrator to prepare and distribute the required Notice of Adverse Amendment to all active, former and retired plan beneficiaries as per the requirements of the Pension Benefits Act. 6) Direct the Common Clerk to formally petition the Government of New Brunswick to immediately enact the deferral request included in the submitted regulatory reforms. 7) Direct the Mayor to schedule follow -up meetings with the local MLAs as soon as possible to initiate the required regulatory and legislative amendments. 8) Authorize the City Manager to finalize a Letter of Agreement with Local 18 consistent with the terms set out in Schedule B. The Deputy Mayor proposed an amendment to the motion that newly hired employees would receive defined contribution benefits and that an extension of the Local 18 agreement not be provided. The Common Clerk advised that an amendment must be in addition to the motion on the floor and not contrary to the original motion, noting that the proposed amendment contravenes the motion on the floor. The Deputy Mayor stated he supports the pension reform proposal, however, that he is against the motion as he believes that all new hires should receive a defined contribution plan rather than defined benefits, further noting that the provision in the collective agreement for a guaranteed number of 293 employees for CUPE Local 18 should be removed. Question being taken, the motion was carried with the Deputy Mayor and Councillors Higgins voting nay. 3.1 Directeur g6n6ral : R6formes du regime de retraite Le directeur general indique avoir organise plusieurs reunions avec les differents groupes d'employes afin de presenter les options envisagees dans le cadre de la reforme des pensions. II explique que les cadres, les employes membres de professions liberales et les employes non syndiques, ainsi que la section locale 18 du Syndicat canadien de la fonction publique, laquelle, it fait remarquer, represente environ 50 % des effectifs de la municipalite, ont choisi ('option A telle qu'elle est definie dans le rapport presente. M. Woods declare que la section locale 771 de I'Association internationale des pompiers, la Saint John Police Association Inc. et la section locale 486 du Syndicat canadien de la fonction publique ont rejete ('option A. II souligne que la Saint John Police Association Inc. a presente sa propre proposition pour la reforme des pensions et qu'a cet egard, elle recommande la mise en place d'un regime distinct pour les agents de police. En outre, it ajoute que la section locale 486 du Syndicat canadien de la fonction publique a fait savoir qu'elle ne soutiendrait pas ('option A si celle -ci comprenait un gel de salaires. M. Woods annonce que dans le cas ou le conseil envisagerait d'autres 95 -632 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 propositions de reforme, cela risquerait de retarder davantage le processus de reforme des pensions. Mentionnant un rapport soumis, le directeur general recommande que le conseil approuve ('option A pour les employes membres de professions liberales et les employes non syndiques, ainsi que pour la section locale 18 du Syndicat canadien de la fonction publique. En outre, it recommande, par defaut, ('option B pour la section locale 771 de I'Association internationale des pompiers, la Saint John Police Association Inc. et la section locale 486 du Syndicat canadien de la fonction publique, ajoutant qu'il ne reste que bien peu de temps a ces trois groupes pour choisir ('option A. Faisant reference aux cotisations reglementaires de 4 968 977 $ que The City of Saint John devait au conseil de retraite des employes en date du 30 juin 2010, M. Woods precise que cette somme augmente d'approximativement 750 000 $ par mois. II souligne que la Ville est tenue de payer la dette en 2010, rappelant toutefois qu'il n'y a pas suffisamment de fonds dans le budget de 2010 de la Ville pour y parvenir. II fait remarquer que la Ville tente d'obtenir un assouplissement de la reglementation de la part de la province du Nouveau - Brunswick, et ce, afin de reporter le paiement d'une annee. M. Woods declare que le gouvernement du Nouveau - Brunswick prendra les decisions, a savoir s'il souhaite approuver les modifications proposees au regime de retraite et accorder I'assouplissement de la reglementation. II souligne qu'un rejet, a I'echelon provincial, des modifications proposees pourrait entrainer une augmentation de 17 cents du taux d'imposition pour les citoyens de Saint John et de 25 cents pour les entreprises locales. En reponse a une question posee concernant la clause la convention collective de la section locale 18 du Syndicat canadien de la fonction publique relative aux 293 employes, M. Woods declare que le syndicat ferait certainement greve si I'on tentait de negocier le retrait de cette clause de la convention. II ajoute que cette greve risquerait alors de faire derailler le processus de reforme des pensions. Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le conseil communal: 1) Charge I'avocat municipal, dans le cadre de I'actuaire du regime, de realiser une ebauche des modifications necessaires a la Loi surle regime de retraite de la ville de Saint John pour que les changements suivants entrent en vigueur pour les employes actifs de la section locale 486 du Syndicat canadien de la fonction publique, de la section locale 771 de ('Association internationale des pompiers et de la Saint John Police Association Inc. a compter du mois de janvier 2011 : - reduction du credit dans le cadre du regime a prestations definies pour le faire passer de 2 % a 1,5 % par annee pour toutes les annees de service futures ouvrant droit a pension a compter du 1,r janvier 2011; - plafonnement des avantages du regime a 12 %; - arret de ('indexation a compter du 1,r janvier 2011 pour tous les employes actifs; - passage des gains moyens de fin de carriere GFC3 a GFC5 pour le calcul des pensions pour toutes les annees de service apres le 1,r janvier 2011; - suppression des prestations d'invalidite pour tous les employes a compter du 1 er janvier 2012; - maintien de I'age de la retraite suivant la regle du 85 points ou a 65 ans; - fixation des cotisations de I'employe a 6 % de la remuneration et de celles de I'employeur pour les services rendus a 6 % egalement. - mise en place d'une politique de financement officielle qui definisse de quelle maniere gerer les excedents et les deficits du regime a I'avenir et qui precise les conditions requises pour le retablissement de ('indexation des annees de service ouvrant droit a pension. 2) Charge I'avocat municipal, dans le cadre de I'actuaire du regime, de realiser une ebauche des modifications necessaires a la Loi surle regime de retraite de la ville de Saint John pour que les changements suivants entrent en vigueur pour les nouveaux employes de la section locale 486 du Syndicat canadien de la fonction publique, de la section locale 771 de I'Association internationale des pompiers et de la Saint John Police Association Inc. apres le 1erjuillet 2011 : - passage d'un regime a prestations definies a un regime a cotisations determinees a compter du 1 er juillet 2011 pour tous les nouveaux employes 10 95 -633 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 embauches apres le 1 er juillet 2011; - plafonnement des avantages du regime a cotisations determinees a 12 %; - fixation du taux de cotisation a 6 % des revenus reguliers pour 1'employe et 1'employeur. 3) Charge I'avocat municipal, dans le cadre de I'actuaire du regime, de realiser une ebauche des modifications necessaires a la Loi surle regime de retraite de la ville de Saint John pour que les changements suivants entrent en vigueur pour les employes actifs de la section locale 18 du Syndicat canadien de la fonction publique, les cadres, les employes membres de professions liberales et les employes non syndiques a compter du mois de janvier 2011 : - reduction annuelle de 2 % du credit dans le cadre du regime a prestations definies pour toutes les annees de service futures ouvrant droit a pension a compter du 1 er janvier 2011; - plafonnement des avantages du regime a 16 %; - arret de ('indexation a compter du 1 er janvier 2011 pour tous les employes actifs; - passage des gains moyens de fin de carriere GFC3 a GFC5 pour le calcul des pensions pour toutes les annees de service apres le 1 er janvier 2011; - maintien de I'age de la retraite suivant la regle du 85 points ou a 65 ans; - fixation des cotisations de 1'employe a 9 % de la remuneration et de celles de 1'employeur pour les services rendus a 7 %. - mise en place d'une politique de financement off icielle qui definisse de quelle maniere gerer les excedents et les deficits du regime a I'avenir et qui precise les conditions requises pour le retablissement de ('indexation des annees de service ouvrant droit a pension. 4) Charge l'avocat municipal, dans le cadre de I'actuaire du regime, de realiser une ebauche des modifications necessaires a la Loi surle regime de retraite de la ville de Saint John pour que les changements suivants entrent en vigueur pour les nouveaux employes de la section locale 18 du Syndicat canadien de la fonction publique, les cadres, les employes membres de professions liberales et les employes non syndiques embauches apres le 1 er juillet 2011 : - mise en place du regime a prestations definies pour tous les nouveaux employes apres le 1 er juillet 2011; - plafonnement des avantages du regime a cotisations determinees a 14 %; - fixation du taux de cotisation a 7 % des revenus reguliers pour 1'employe et 1'employeur; - passage des gains moyens de fin de carriere GFC3 aux GFC5; - depart a la retraite a 60 ans; 5) Charge la greffiere communale et I'administrateur du regime de retraite de preparer les avis requis de modification defavorable et de les distribuer aux beneficiaires actifs, aux anciens beneficiaires et aux beneficiaires retraites du regime conformement aux exigences de la Loi sur les prestations de pension. 6) Charge la greffiere communale d'adresser off iciellement une petition au gouvernement du Nouveau - Brunswick pour que ce dernier edicte immediatement la demande de report contenue dans les reformes de la reglementation presentees. 7) Charge le maire d'organiser des reunions de suivi avec les deputes locaux des que possible, et ce, afin de mettre en place les modifications reglementaires et legislatives requises. 8) Autorise le directeur general a rediger, avec la section locale 18, une lettre d'entente conforme aux modalites definies dans I'annexe B. Le maire suppleant propose une modification a la motion pour que les nouveaux employes regoivent des prestations provenant d'un regime a cotisations determinees et pour que la convention de la section locale 18 ne soit pas prolongee. La greffiere communale signale que la modification doit completer la motion adoptee et non pas aller a 1'encontre de la motion initiale. A cet egard, elle precise que la modification proposee enfreint la motion deposee. Le maire suppleant declare soutenir le projet de reforme des pensions. Toutefois, it s'oppose a la motion, car it pense que tous les nouveaux employes devraient beneficier 11 95 -634 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 d'un regime a cotisations determinees definies plutot que de recevoir des prestations determinees. En outre, it precise que la clause contenue dans la convention collective de la section locale 18 du Syndicat canadien de la fonction publique et qui prevoit un nombre garanti de 293 employes devrait titre supprimee. A ('issue du vote, la proposition est acceptee. Le maire suppleant et la conseillere Higgins votent contre la proposition. 4. Disclosures of Conflict of Interest 4.1 Glen Falls Options Report Responding to a query, the City Manager stated that he will submit the report respecting the feedback that was received from glen falls' residents for the next meeting of Council. On motion of Mayor Court Seconded by Councillor Snook RESOLVED that the City Manager be directed to submit a report to Council respecting the feedback that was received from citizens living in Glen Falls. Question being taken, the motion was carried. 4. Divulgations de conflits d'interets 4.1 Rapports sur les possibilites pour Glen Falls Repondant a une question posee, le directeur general declare qu'il soumettra le rapport portant sur les commentaires regus des residents de Glen Falls a la prochaine reunion du conseil. Proposition du maire Court Appuyee par le conseiller Snook RESOLU que le directeur general soit charge de soumettre au conseil un rapport portant sur les commentaires regus des residents de Glen Falls. A ('issue du vote, la proposition est adoptee. 4.2 Update Regarding Vacant & Derelict Property Legislation (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the submission from Councillor McGuire entitled Update Regarding Vacant & Derelict Property Legislation be received for information. Question being taken, the motion was carried. 4.2 Mise a jour concernant les lois sur les proprietes vacantes et abandonnees (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que la presentation du conseiller McGuire intitulee Mise a jour concernant les lois sur les proprietes vacantes et abandonnees soit acceptee a titre informatif. A ('issue du vote, la proposition est adoptee. 4.3 Crescent Valley Redevelopment Initiative (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the City Manager be directed to provide an update with respect to the Province of New Brunswick's current planning stage regarding the positive redevelopment of the Crescent Valley Neighbourhood. Question being taken, the motion was carried. 12 95 -635 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that item 12.1 be moved forward on Council's agenda. Question being taken, the motion was carried with Councillor Snook voting nay. 4.3 Initiative de r6am6nagement de Crescent Valley (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le directeur general soit charge de faire le point sur le stade actuel de la planification menee par la province du Nouveau - Brunswick dans le cadre du r6am6nagement positif du quartier Crescent Valley. A ('issue du vote, la proposition est adoptee. Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le point 12.1 soit avance dans I'ordre du jour du conseil. A ('issue du vote, la proposition est adoptee. Le conseiller Snook vote contre la proposition. 12.1 City Manager: Sandy Point Road Planning Study On motion of Councillor Higgins Seconded by Mayor Court RESOLVED that Nayan Gandhi be invited to present the Sandy Point Road Planning Study to Council. Question being taken, the motion was carried. Referring to a submitted presentation and report, Nayan Gandhi, Planner, stated that Council passed a resolution on August 17, 2009 which directed the Planning Department to initiate the Sandy Point Road Planning Study. He explained that the following four stages of the five stage project are now complete: 1) to appoint an independent consultant; 2) prepare a Technical Background Report; 3) for the consultant to undertake a public engagement exercise; 4) Common Council to receive the consultant's report. Mr. Gandhi indicated that the final stage in the process involved planning staff reviewing ADI's Statement of Professional Opinion (SPO), the Rockwood Park Advisory Board's recommendations, public comments on the SPO, and departmental feedback. He outlined the highlights of the final report and he presented the recommendations respecting future land use for the property within the study area. Mr. Groody was asked about the status of the closure of the Spruce Lake and Howe's Lake dump sites, to which responded that the city has not been able to proceed due to lack of provincial funding. Responding to comments from Council members, the Commissioner of Planning and Development stated that the Sandy Point Road Planning Study was undertaken after the City received two unsolicited development proposals for the subject area. He noted that his department is recommending limited development in specific areas, stating that Council will chose when to bring the properties in question to the market. Responding to a query regarding whether the public could provide input on the submitted Sandy Point Road Study, Mr. Gandhi stated that the public consultation period in the process has ended. He noted that there will be a number of opportunities during the land rezoning process for the public to comment on the proposals. A question was raised concerning what restrictions could be placed on the design and building materials for future developments on the subject site, to which Mr. Forrest stated that staff is recommending that section 39 conditions on each property. 13 95 -636 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 Mr. Gandhi, in response to a query, stated that he was not certain if the citizens that submitted support letters for the proposed Sandy Point Road development are residents of the City of Saint John. He explained that all letters were considered equally during the process, noting that in a scientific study, when dealing with a city owned asset, residents of the city have the first concern. Responding to a question, Mr. Gandhi stated that the recommended in- holdings are situated in the core wilderness area of the park, noting that the lands bordering the edge of Sandy Point road were not recommended as in- holding due to the adverse effects of road salt and noise pollution. On motion of Deputy Mayor Chase Seconded by Councillor Higgins RESOLVED that the Sandy Point Road Planning Study be tabled to allow for a period of public comment. Question being taken, the motion was defeated with the Mayor and Councillors McGuire, Mott, Snook and Sullivan voting nay. On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -381: Sandy Point Road Planning Study: 1) The boundaries of Rockwood Park along Sandy Point Road be established as shown in Figure 1 of the said report; 2) Common Council adopt in principle the Concept Plan found in the Statement of Professional Opinion Report (pages 21 -31), prepared by ADI and dated June 22, 2010, with the exception of Site F (no commercial development), Site G (now for recreation or conservation uses only), an additional Site D (gateway feature) and limited -scale recreational -based commercial facilities at Site M and that the Statement is referred to the City Manager for future implementation; 3) As a result of public engagement, Common Council direct the City Manager to investigate delivering additional alternative / sustainable transportation infrastructure improvements along Tucker Park Road and to Crescent Valley to directly connect to any improvements delivered along Sandy Point Road and Rockwood Park; 4) That Common Council authorize staff to initiate the process with respect to the following proposed Amendments to the Municipal Plan and Zoning By -law: a. That Common Council initiate an amendment of (1) the Municipal Development Plan from Open Space to Low Density Residential and Medium Density Residential; and (2) the Zoning By -law from "R -1 A" One Family Residential and "P" Park to "RM -1" Three Storey Multiple Residential, "RM -2" High Rise Multiple Residential, "TH" Townhouse and "SZ -28" Special Zone #28 as shown on the submitted map, being all or a portion of PID numbers 55176721, 00058952, 00051417, 5559018, 55020770, 55059158, 55196430, 00051383, 55196380, 55059034, 55059026, 00418129, and 55059067. b. That Common Council initiate an amendment of (1) the Municipal Development Plan from Low Density Residential to Open Space; and (2) the Zoning By -law from "RS -2" One and Two Family Suburban Residential to "P" Park as shown on the submitted map, being portions of PID number 00052548. c. That Common Council initiate an amendment of (1) the Zoning By -law from "R -1 A" One Family Residential to "P" Park as shown on the submitted map, being portions of PID numbers 00052548, 55059026 and 00418129. Question being taken, the motion was carried with Deputy Mayor Chase and Councillors Higgins and Farren voting nay. On motion of Councillor Farren Seconded by Councillor McGuire 14 95 -637 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law to deal with items 5.6, 12.3, 12.5, 13.4, 13.5, 13.6. Question being taken, the motion was carried. 15 95 -638 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 2.1 Directeur general : Etude de planification portant sur le chemin Sandy Point Proposition de la conseillere Higgins Appuyee par le maire Court RESOLU que Naman Gandhi soit invite a venir presenter 1'etude de planification portant sur le chemin Sandy Point devant le conseil. A ('issue du vote, la proposition est adoptee. Faisant reference a une presentation et a un rapport soumis, Naman Gandhi, urbaniste, declare que le conseil a adopte une resolution le 17 aout 2009 visant a mandater le Service d'urbanisme pour entreprendre 1'etude de planification portant sur le chemin Sandy Point. II explique alors que sur les cinq etapes que comprend le projet, quatre ont ete achevees. Voici ces quatre etapes en question : 1) nommer un expert - conseil independant; 2) preparer un rapport technique de base; 3) demander a 1'expert- conseil de mener a bien un exercice d'interessement du public; 4) remettre le rapport de 1'expert- conseil au conseil communal. M. Gandhi precise que dans le cadre de la cinquieme etape du processus, le personnel charge de I'urbanisme devait examiner la declaration d'opinion professionnelle de la societe ADI, les recommandations emises par le Conseil consultatif du parc Rockford, les commentaires du public a 1'egard de la declaration d'opinion professionnelle, et les commentaires du Service d'urbanisme. II souligne les faits saillants du rapport final et it presente les recommandations faites a 1'egard de ('utilisation future des terres du secteur a 1'etude. A la question qui lui est posee relativement a 1'etat d'avancement de la fermeture des sites d'enfouissement du lac Sprue et du lac Howe, M. Godoy repond qu'il reste plusieurs phases a achever pour chaque site. A cet egard, it signale que la Ville n'a pas pu les terminer faute d'avoir requ des fonds suffisants de la part de la province. En reponse aux commentaires adresses par les membres du conseil, le commissaire d'Urbanisme et developpement declare que 1'etude de planification portant sur le chemin Sandy Point fait suite a deux demandes spontanees visant a ce qu'un projet d'amenagement soit entrepris dans le secteur en question. II souligne que son service recommande que I'amenagement soit limite a certains secteurs et it precise que c'est le conseil qui decidera du moment ou les proprietes en question devront titre mises en vente. En reponse a une question posee, a savoir s'il est possible que le public participe a 1'etude presentee portant sur le chemin Sandy Point, M. Gandhi declare que I'on ne solliciterait pas davantage la participation du public a 1'egard de cette etude. II souligne que, dans le cadre du processus de rezonage des terrains, le public aura d'autres occasions de faire part de ses commentaires a 1'egard des propositions. Une question est soulevee concernant le type de restrictions que I'on pourrait imposer a 1'egard de la conception et des materiaux de construction pour les travaux d'amenagement futurs se deroulant sur le site propose. M. Forest repond que le personnel recommande que chaque propriete soit assujettie aux conditions imposees par I'article 39. En reponse a une question posee, M. Gandhi declare ignorer si les citoyens qui ont redige les lettres de soutien au projet d'amenagement du chemin Sandy Point sont des residents de The City of Saint John ou non, et it fait remarquer que les lettres ont toutes fait ('objet de la meme attention durant le processus. En outre, it explique que dans le cadre d'une etude scientifique, lorsqu'il est question de la gestion des biens appartenant a une municipalite, les residents de la municipalite en question sont les premiers a titre consultes. A la question qui lui est posee relativement aux recommandations qui apparaissent dans le rapport et qui concernent les parcelles enclavees, M. Gandhi repond que celles -ci se trouvent dans la zone la plus sauvage du parc. En outre, it precise que les terres situees aux abords du chemin Sandy Point Wont pas fait ('objet de recommandations visant a en faire des parcelles enclavees en raison des effets nocifs du sel de voirie et de la pollution sonore. 16 95 -639 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 Proposition du maire suppleant Chase Appuyee par la conseillere Higgins RESOLU que 1'etude de planification portant sur le chemin Sandy Point soit reportee un certain temps en vue de permettre au public d'adresser ses commentaires. A ('issue du vote, la proposition est rejetee. Le maire ainsi que les conseillers McGuire, Mot, Snook et Sullivan votent contre la proposition. Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -381 : Etude de planification portant sur le chemin Sandy Point: 1) Les limites du parc Rockford longeant le chemin Sandy Point soient etablies conformement a la figure 1 dudit rapport. 2) Le conseil communal adopte en principe le rapport portant sur la declaration d'opinion professionnelle (pages 21 a 31), prepare par ADI et date du 22 juin 2010, a 1'exception du site F (interdit a I'amenagement commercial), du site G (usage desormais reserve aux loisirs et a la conservation), du site supplementaire D (disposant d'une porte d'entree) et des petites installations commerciales de type recreatif situees sur le site M. II est en outre resolu que la declaration soit transmise au directeur general pour la mise en oeuvre ulterieure. 3) Le conseil communal, a la suite de la participation du public, mandate le directeur general pour chercher des solutions visant a apporter des ameliorations supplementaires aux infrastructures de transport durable et de transport alternatif le long du chemin Tucker Park et jusqu'a Crescent Valley, et ce, dans la lignee de celles deja realisees le long du chemin Sandy Point et du parc Rockford. 4) Le conseil communal autorise le personnel a amorcer le processus dans le cadre des projets de modification suivants relatifs au plan municipal et a I'Arrete de zonage : a. Que le conseil communal procede a la modification du (1) plan d'amenagement municipal pour faire passer la designation des parcelles inscrites sous les NID 55176721, 00058952, 00051417, 5559018, 55020770, 55059158, 55196430, 00051383, 55196380, 55059034, 55059026, 00418129 et 55059067, de zone d'espaces libres a zone residentielle a faible densite et a zone residentielle de densite moyenne; et (2) I'Arrete de zonage pour faire passer la designation de zone residentielle — habitations unifamiliales « R -1A » et de zone de parc « P » a zone residentielle d'immeubles a logements multiples de trois etages « RM -1 », a zone residentielle d'immeubles -tours a logements multiples o RM -2 », a zone de maisons en rangee « TH » et a zone speciale n° 28 « SZ -28 », comme l'indique la carte presentee. b. Que le conseil communal procede a la modification du (1) plan d'amenagement municipal pour faire passer la designation de la parcelle inscrite sous le NID 00052548 de zone residentielle a faible densite a zone d'espaces libres; et (2) I'Arrete de zonage pour faire passer la designation de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « R -2 » a zone de parc « P », comme I'indique la carte presentee. c. Que le conseil communal procede a la modification de (1) I'Arrete de zonage pour faire passer la designation des parcelles inscrites sous les NID 00052548, 55059026 et 00418129 de zone residentielle — habitations unifamiliales « R -1A» a zone de parc « P », comme I'indique la carte presentee. A ('issue du vote, la proposition est adoptee. Le maire suppleant Chase ainsi que le conseiller Farren et la conseillere Higgins votent contre la proposition. Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que la reunion se prolonge au -dela de 22 h, conformement aux dispositions de 1'arrete procedural, afin de traiter des points 5.6, 12.3, 12.5, 13.4, 13.5 et 13.6. A ('issue du vote, la proposition est adoptee. 17 95 -640 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 12.3 City Manager: Spruce Lake Water Treatment Facility Pump and Backup Power Replacement On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -387: Spruce Lake Water Treatment Facility Pump and Backup Power Replacement, Contract No. 2010 -22: Spruce Lake Water Treatment Facility Pump and Back -up Power Replacement be awarded to the low tenderer, G. J. Cahill and Company Limited, at the tendered price of $1,555,953.49 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 12.3 Directeur general : Remplacement de la pompe et du circuit 6lectrique de secours de ('installation de traitement des eaux du lac Spruce Proposition du conseiller Farren Appuy6e par le conseiller Sullivan RESOLU que, comme le recommande le directeur general dans le rapport pr6sent6 intitul6 M/C 2010 -387: Remplacement de la pompe et du circuit 61ectrique de secours de 1'installation de traitement des eaux du lac Spruce, le contrat no 2010 -22 relatif au remplacement de la pompe et du circuit 6lectrique de secours de ('installation de traitement des eaux du lac Spruce soit accord6 au soumissionnaire le moins - disant, G. J. Cahill and Company Limited, au prix offert de 1 555 953,49 $, 6tabli a partir de quantit6s estimatives, et que le maire et la greffiere communale soient autoris6s a signer les documents contractuels n6cessaires. A ('issue du vote, la proposition est adopt6e. 12.5 City Solicitor: Winter Management Plan for Streets — By -Law Amendment On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled "A Law to Amend a By -Law Respecting Traffic on Streets in the City of Saint John Made Under the Authority of the Motor Vehicle Act, 1973, and Amendments Thereto" amending paragraph 5(9)(a), Schedule B, Schedule H -1 and Schedule R, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend a By -Law Respecting Traffic on Streets in the City of Saint John Made Under the Authority of the Motor Vehicle Act, 1973, and Amendments Thereto ". On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that the by -law entitled "A Law to Amend a By -Law Respecting Traffic on Streets in the City of Saint John Made Under the Authority of the Motor Vehicle Act, 1973, and Amendments Thereto" amending paragraph5(9)(a), Schedule B, Schedule H -1 and Schedule R, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A Law to Amend a By -Law Respecting Traffic on Streets in the City of Saint John Made Under the Authority of the Motor Vehicle Act, 1973, and Amendments Thereto ". 18 95 -641 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 12.5 Avocat municipal : Modifications de I'arret6 sur le plan de gestion hivernal pour les rues Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arr6te modifiant I'Arrete relatif a la circulation dans les rues de The City of Saint John edicte en vertu de la Loi sur les vehicules a moteur (1973) et modifications afferentes » modifiant I'alinea 5(9)a), I'annexe B, I'annexe H -1 et I'annexe R fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arr6te intitule « Arr6te modifiant I'Arrete relatif a la circulation dans les rues de The City of Saint John edicte en vertu de la Loi surles vehicules a moteur (1973) et modifications afferentes ». Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arr6te modifiant I'Arrete relatif a la circulation dans les rues de The City of Saint John edicte en vertu de la Loi sur les vehicules a moteur (1973) et modifications afferentes » modifiant I'alinea 5(9)a), I'annexe B, I'annexe H -1 et I'annexe R fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arr6te modifiant I'Arrete relatif a la circulation dans les rues de The City of Saint John edicte en vertu de la Loi surles vehicules a moteur (1973) et modifications afferentes ». 13.4 Planning Advisory Committee: Subdivision Application 1900 Westfield Road On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that Common Council assent to the submitted City of Saint John tentative subdivision plan that would vest a total area of approximately 35 square metres (377 square feet) from portions of PID number 00296426 as part of the Westfield Road public street right -of -way, and would vest an approximately 383 square meter municipal services easement. Question being taken, the motion was carried. 13.4 Comit6 consultatif d'urbanisme : Demande d'am6nagement de lotissement au 1900, chemin Westfield Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que le conseil communal approuve le plan de lotissement provisoire presente par The City of Saint John qui inclurait un terrain d'une superficie totale d'environ 35 metres carres (377 pieds carres) provenant d'une partie des terrains inscrits sous le NID 00296426, en tant que droit de passage sur une rue publique (dans le cas present, it s'agit du chemin Westfield), et qui inclurait une emprise aux fins municipales sur une parcelle de terrain d'environ 383 metres carres. A ('issue du vote, la proposition est adoptee. 13.5 Planning Advisory Committee: Proposed Subdivision — Paradise Row On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that Common Council: 1) assent to the submitted Her Majesty the Queen in Right of the Province of New Brunswick tentative subdivision plan that would vest a total area of approximately 1422 square metres (15,306 square feet) from portions of PID numbers 55207682, 55207617, 55207625, 55207633, 55207641, 55207658, 55207666, 55207690, and 55207609 as part of the Paradise Row public street right -of -way; 2) assent to any necessary municipal services or public utility easements with respect to the street vesting. Question being taken, the motion was carried. 19 95 -642 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 13.5 Comit6 consultatif d'urbanisme : Projet de lotissement au rang Paradise Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que le conseil communal: 1) donne son assentiment au plan provisoire de lotissement presente par Sa Majeste la Reine du chef de la province du Nouveau - Brunswick, lequel prevoit d'inclure un terrain d'une superficie totale d'environ 1 422 metres carres (15 306 pieds carres) provenant d'une partie des terrains inscrits sous les NID 55207682, 55207617, 55207625, 55207633, 55207641, 55207658, 55207666, 55207690 et 55207609, en tant que droit de passage sur une rue publique (dans le cas present, it s'agit du rang Paradise); 2) donne son assentiment a toute servitude de services municipaux ou d'entreprise de service public exigee relativement au projet de devolution de terrains a titre de rue. A I'issue du vote, la proposition est adoptee. 13.6 Purchase and Sale Agreement for 103 Ocean Drive On motion of Deputy Mayor Chase Seconded by Councillor Sullivan RESOLVED that: 1) The City of Saint John purchase 103 Ocean Drive (PID number 55195341) from 640444 NB Inc. in accordance with the terms and conditions contained in the Agreement of Purchase and Sale; 2) The Mayor and Common Clerk be authorized to execute the necessary documents. Question being taken, the motion was carried. 13.6 Convention d'achat -vente visant la propri6t6 situ6e au 103, promenade Ocean Proposition du maire suppleant Chase Appuyee par le conseiller Sullivan RESOLU que: 1) the City of Saint John acquiere le terrain situe 103, promenade Ocean (NID 55195341) appartenant a 640444 NB Inc. conformement aux modalites et aux conditions stipulees dans la convention d'achat - vente; 2) le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. A I'issue du vote, la proposition est adoptee. 5.6 Proposed Public Hearing Date On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -385: Proposed Public Hearing Date, Common Council schedule the public hearings for the rezoning applications of Sharon Gainforth (142 Harrington Street), John M. Henderson (216 -218 Millidge Avenue), Residential Contractors Ltd. (237 -249 Mount Pleasant Avenue East) and Anita Vivien Jenner (6 Highwood Drive) for Monday, December 20, 2010 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for reports and recommendations. Question being taken, the motion was carried. On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the Common Clerk be directed to schedule a Council meeting on November 29, 2010 to complete the remaining items of the November 22, 2010 agenda. Question being taken, the motion was carried. 20 95 -643 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 5.6 Date propos6e pour la tenue d'une audience publique Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -385: Date propos6e pour la tenue dune audience publique, le conseil communal fixe la date de I'audience publique relativement aux demandes de rezonage de Sharon Gainforth (142, rue Harrington), de John M. Henderson (216 -218, avenue Millidge), de Residential Contractors Ltd. (237 -249, avenue Mount Avenue East) et d'Anita Vivien Jenner (6, promenade Highwood), au lundi 20 decembre 2010, a 19 h, dans la salle du conseil, et que les demandes soient soumises au Comite consultatif d'urbanisme aux fins de presentation d'un rapport et de recommandations. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que la greffiere communale soit chargee de fixer la date d'une reunion du conseil au 29 novembre 2010 pour terminer les points non traites de I'ordre du jour de la reunion du 22 novembre 2010. A I'issue du vote, la proposition est adoptee. Items forwarded to the meeting of November 29, 2010: 4.4 Proposed By -Law Respecting Unsecured Refuse on Properties (Councillor Sullivan) 4.5 Funding Request for Field Upgrade of Millidgeville Field #1 4.6 City Manager: Duke Street West Stop Signs Request Follow Up 4.7 City Manager: Loch Lomond Road Speed Limit Follow Up 4.8 Third Reading By -Law Respecting the Procedures of Common Council 4.9 Evans Letter: Basement Flooding August 2009 5.1 Teed Letter: Roundabouts (Recommendation: Receive for Information) 5.2 Saint John Police Association Request to Present Respecting the Pension Plan (Recommendation: Deny Request) 5.3 Approval for Payment (Recommendation in Report) 5.4 Land Acquisition - 425 Rothesay Avenue Portion of PID 55203053 (Recommendation in Report) 5.5 Tender for the Supply of Computers (Recommendation in Report) 5.7 Martinon Community Development Update 2010 (Recommendation: Receive for Information) 7.1 World AIDS Day - December 1 10.1 Third Reading Subdivision By -Law 11.1 Funding Request for Harbour View Choral Ensemble Participation in Youth Music Festival in Vienna (Councillor Higgins) 11.2 City Liability in Relation to Vehicle Damage Resulting from Potholes (Deputy Mayor Chase) 11.3 Winter Parking Ban - Lower West Side (Deputy Mayor Chase) 12.2 City Manager: Asphalt Pavement 2010 Condition Analysis 12.4 City Manager: Roundabouts 13.1 Leisure Services Advisory Board: IFP Recreational Facilities Study Input 13.2 Pension Board of Trustees: City of Saint John Pension Plan Overdue Contributions - Report to Superintendent 13.3 Uptown Saint John 2011 Budget 15.1 Saint John District Labour Council: Canada's Public Pension Plan Points report6s a la s6ance du 29 novembre 2010 : 4.4 Arrete propose concernant 1'entreposage de residus non securitaires sur les proprietes (conseiller Sullivan) 4.5 Demande de financement pour I'amelioration du terrain de sport no 1 de Millidgeville. 4.6 Directeur general : Suivi de la demande de panneaux d'arret pour la rue Duke Ouest 4.7 Directeur general : Suivi de la limitation de vitesse sur le chemin Loch Lomond 4.8 Troisieme lecture de I'arrete relatif au reglement interieur du conseil communal 4.9 Lettre de M. Evans : Inondation du sous -sol, aout 2009 5.1 Lettre de M. Teed : Ronds- points (recommandation : accepter a titre informatif) 21 95 -644 COMMON COUNCIL /CONSEIL COMMUNAL NOVEMBER 22, 2010 /LE 22 NOVEMBRE 2010 5.2 Saint John Police Association (association de la police de Saint John) — Demande de presentation du regime de retraite (recommandation : rejeter la demande) 5.3 Approbation de paiement (recommandation figurant au rapport) 5.4 Acquisition fonciere — Parcelle de propriete portant le NID 55203053 situee au 425, avenue Rothesay (recommandation figurant au rapport) 5.5 Soumission relative a la fourniture d'ordinateurs (recommandation figurant au rapport) 5.7 Mise a jour 2010 relative a I'amenagement du centre communautaire Martinon (recommandation : accepter a titre informatif) 7.1 Journee mondiale du sida, le 1" decembre 10.1 Troisieme lecture de I'Arrete de lotissement 11.1 Demande de financement pour la participation de 1'ensemble choral de Harbour View au Festival musical de la jeunesse qui se tiendra a Vienne (conseillere Higgins) 11.2 Responsabilite de la Ville relative a 1'endommagement de vehicules cause par des nids -de -poule (maire suppleant Chase) 11.3 Interdiction de stationnement en hiver — Vieux quartier ouest (maire suppleant Chase) 12.2 Directeur general : Analyse des conditions 2010 du revetement asphaltique 12.4 Directeur general : Ronds- points 13.1 Conseil consultatif des services des loisirs : Commentaires sur I'etude d'inventaire de ('infrastructure, des installations et des programmes de loisirs 13.2 Conseil d'administration du regime de retraite : Rapport au surintendant concernant les cotisations en souffrance relatives au regime de retraite de The City of Saint John 13.3 Presentation du budget de 2011 de Uptown Saint John 15.1 Conseil du travail du district de Saint John : Regime de retraite general du Canada 16. Adjournment The Mayor declared the meeting adjourned at 10:15 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 22 h 15. Mayor /maire Common Clerk /greffiere communale 22 REPORT TO COMMON COUNCIL M &C- 2010 -393 December 3, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Horizon Management Limited Request for Commercial Incentive Program Funding — Depot Court, INTRODUCTION At the February 28, 2005 meeting of Common Council, the following resolution was adopted: RESOLVED that as recommended by the City Manager, Common Council adopt the submitted criteria for considering potential commercial service extensions and that the request for assistance of $105,500 be provided to Horizon Management Ltd. For its development at 360 Westmorland Road as per the criteria for commercial incentives. DISCUSSION City of Saint John In February, 2005, the City of Saint John approved a request from Horizon Management Limited to share the cost of municipal service extensions and a new traffic signal at the intersection of Westmorland Road and Depot Court. At the time, municipal financial support totalling $105,500 was approved which was based on estimated costs as follows: Piping materials on Westmorland Road and Depot Court $42,000 Piping materials for drainage within municipal easements $33,500 Cost of new traffic signals $30,000 Total $105,500 23 M & C — 2010 — 383 - 2 - December 6, 2010 Construction of the infrastructure identified above proceeded in 2005 and there were a number of design changes to the infrastructure project that increased the overall cost. In March of 2006, the former Commissioner of Planning and Development acknowledged that the value of the piping materials alone exceeded $160,000 and it was recommended that Horizon Management proceed to submit a revised application to Common Council under the Commercial Incentive Program seeking the maximum grant support of $150,000. For reasons unknown, Horizon Management did not submit a new application for assistance and they have just recently approached the City seeking this additional support. The request is therefore for additional funding of $44,500 under the Commercial Incentive Program. The request is consistent with the program criteria (as appended) except that the application is being considered by Common Council long after the work has occurred. Given that the City was aware of the design changes when construction was underway and did acknowledge that it was appropriate to submit a revised application at that time, staff recommend that the additional funding be approved. RECOMMENDATION: It is recommended that Common Council approve the request from Horizon Management Limited for additional financial assistance under the Commercial Incentive Program for its project at 360 Westmorland Road (Depot Court) in the amount of $44,500. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, C.G.A. City Manager 24 M & C — 2010 — 383 - 3 - December 6, 2010 Appendix Commercial Incentive Program Criteria (As Approved by Common Council February 28, 2005) The amount of assistance provided must be for public infrastructure constructed. 2. The value of piping materials used to extend water or sewer services should be one component of assistance. 3. The value of road improvements (widening, traffic lights) should be a component of assistance. 4. The assistance is only approved by Council when new development with a value of over $5 million is proposed. 5. No assistance is actually paid until the municipal infrastructure is built, inspected and accepted by the City. 6. Assistance for road improvements will not be paid until the proposed development has begun and reached the stage of roof and wall structure being completed. 7. The total amount of assistance (piping materials and road improvements) are not to exceed $150,000. Each application must be approved by Council prior to any work occurring. 9. Applications shall be addressed to the Commissioner of Planning & Development who shall prepare a report and recommendation to Council. 25 November 22, 2010 Mayor and Council City of Saint John PO Box 1971, Saint John, NB E2L 4L1 Dear Mayor Court: Gentle Path COUNSELLING SERVICES For the seasons of our lives On behalf of the Board of Directors and Staff of Gentle Path Counselling Services, I am writing today to express concern related to a current trend amongst area businesses and government agencies (both provincial and municipal), which is detrimentally affecting our service delivery. More and more, local businesses and organizations are choosing large out -of- province corporations to manage their Employee Assistance Programs. The rationale, so we are told, is that these out -of- province service providers are able to offer more comprehensive services at considerable cost savings. We question this assertion, and in fact, take exception to it. Instead of offering personal, face -to -face services to private and public sector agencies and businesses as does Gentle Path Counselling Services, reduced costs delivered by out -of- province, for- profit companies for similar services are often only possible through the provision of e- counselling (internet) or telephone counselling, with a therapist who does not live and work in the area and may be unaware of our particular culture or concerns. These out -of- province companies may also hire local, private practitioners, and offer them less money, while taking away the employees' right to choose a service provider they are comfortable with and the employee's right to go elsewhere if they are not happy with the service. The primary focus of these for - profit companies is profit, often sacrificing what may be in the best interest of the consumer. To access their new EAP service, consumers call a 1 -800 number, identify where they work and then discuss their problem with a voice on the end of the phone. This representative then either directs the caller to a local "approved" practitioner or attempts to deal with the problem on the phone. On those occasions when consumers are referred to a local counsellor, that individual is required to send completed files, including session notes, to the out -of- province corporation. These practices lead us to have serious concerns regarding client confidentiality. Gentle Path Counselling Services, Ltd. phone 652 -7284 I toll free 1 888 394 -4022 1 fax l 506 672 -1783 I path @nbnet.nb.ca I www.gentlepathsj.com 26 These large corporations claim, as a selling feature, that there is no cap on the service, which we believe misrepresents how they control costs. Practitioners providing the service are told how many sessions a client is allowed — usually three to four --and any additional services are closely monitored. Additional sessions may be denied, or the counsellor may be told to refer the client to community services, such as Gentle Path, whether or not the client can afford to pay for the service. This differs from the policy of Gentle Path, whose practice is to continue to offer service even when clients have exhausted their EAP coverage if such is deemed necessary (often free -of- charge), until he/she is ready to exit service_ Another added benefit of community agencies is that clients can be referred to group programs or workshops, many of which are funded by grants or community foundations and offered free -of- charge to the consumer. An article in Tuesday, November 16, 2010's Daily Gleaner by reporter Heather McLaughlin, entitled Counselling service faces tough times (see http: l/ dailVgleaner. canadaeast .com /frontlarticle /l309927) shows just how pervasive this issue is becoming for New Brunswick non - profit agencies. Agency Staff speaks of the financial hardship this drift has created for Family Enrichment and Counselling Services in Fredericton, and how the decision to hire these larger, for - profit companies has had negative consequences for not only local community agencies but also for employees who reach out for help in times of emotional or physical distress. The cost of Employee Assistance Services is often passed on to employees when Employee Assistance services are bundled as part of the employees' health plan. As costs go up, those costs are passed along to employees. Gentle Path Counselling Services is a non- profit, community agency providing a full range of services for adults, children, adolescents, families and partner relationships, including; counselling, mediation, family -life educational programs, workshops and critical incident services. Our Staff are trained social workers or counsellors who are licensed and insured by their respective licensing bodies. Services offered by our agencies include self- esteem and anger management counselling and programs for children and adults, family violence programs, mediation, and programs and counselling in areas such as marital /partner relationship, grief, separation /divorce, parenting, chronic pain, stress, etc. As a community agency, we share the culture and concerns of the citizens we serve, and the well -being of all community members is our priority. It is important to note that individuals and organizations that choose community agencies such as ours also help to support services for the financially disadvantaged in this region. We are proud of the fact that much of Gentle Path's revenues are passed on and shared with our community. The loss of Employee Assistance Programs — Hospital Corporations, Nursing Homes, Government Employees through the Blue Cross program, Postal Corporation, some larger local N 27 employers --is resulting in reduced services (both quality and quantity) for employees who work for employers who opt for the out -of- province service providers. It is leading to reduced funding for area citizens and families who do not have the financial means to receive the help and support their particular situations require. Provincial Mental Health services are often unable to meet this growing need, not only because life problems are not necessarily mental health problems as defined by the DSM 1V, but also because the need is great. While grants from community foundations do help fund some services, there remains a large financial gap that funding from government and business EAP services helps to fund. Gentle Path Counselling Services believe that it is important for government at all levels to support local community agencies because they share the culture of the people they serve, taxpayers' money stays in the Province, and small businesses such as ours are supported in being able to hire local people. In short, we are able to continue our Agencies' Mission to help everyone who lives and works in our community. The Board and Staff of Gentle Path believe we provide an important and necessary service for our community, our citizens and our province. We are a holistic agency interested in the total well -being of all our citizens at all stages and seasons of our lives, as well as their families and the mental health of our community. We are not profit driven but are people driven, and we need community support to ensure that the services we provide are not jeopardized. Sincerely, Ju.d,� [.trgvkart, MSW, RSW Executive Director Gentle Path Counselling Services 28 3 A''�1,' Life Solutions November 16, 2010 Mayor Ivan Court and Common Council City of Saint John; P.O. Box 1971 Saint John, NB E21_41_1 Dear Mayor Court and Council Members; Linden Place, 199 Cl Drive, Sulte 204, Saint John, NB E2K 4S9 Phone: (506) 634 -8295 1 -500 -360 -3327 Fax: (506) 652 -1477 Email: Info @fomilyplus.ca As you know Family Plus has been providing EAP services to the City of Saint John employees and their family members for over 20 years. However what you may not know is, Family Plus is part of the only accredited EAP service provider in Canada which operates as a social enterprise. Our profits go not to shareholders but to support community programs that benefit low in -come and at -risk individuals and families right here in Saint John. There is no other EAP in Canada that is organized in this way and as a result when you use our services there are spin off benefits to the City of Saint John, your employees and the greater community. It is my understanding that there has been a recent decision by the City of Saint John to contract with Manulife Financial to provide all EAP services to employees and family members. Although I am very disappointed by this decision I understand that it is no doubt economically driven. We have worked very hard over the years to maintain a professional working relationship with a focus on being good stewards of your EAP funds, while at the same time, providing professional and quality EAP service. We both want to provide the same thing top quality, personal, supportive services to the employees of the City of Saint John. If in fact the decision to move your EAP is final, I ask that you consider the following requests. First I would ask that you put our name forward to Manulife to be added to their list of local service providers. We have professional, Master's level therapists available to provide counselling services covering a wide range of issues. Secondly, that you keep us top of mind to provide all services that Manulife may not be able to provide, such as Workplace Training and Education, Performance Related Mandatory Referrals or referrals to our already established Group Programs. We sincerely hope that you will consider continuing to work with us to provide the City of Saint John employees /families a better future and the opportunity to participate in improving our community resources for all the citizens of Saint John. If you are open to discussing this any further you can contact me at 634- 8295 ext 202. gSincerelghan Executive Director Family Plus / Life Solutions Inc. c.c. John McIntyre Human Resources, City of Saint John Caring Professionals since 1929 Q 29 w w w. f a m i I y p I u s. c a J LaFrance, Honorary President J Hachey, President P Haslet[, Secretary Provincial Affiliations N.B_ Federation of Labour C.L.C. New Brunswick Police Association Saint John Police Association "The World's Oldest Police Union" Mayor and Council of Saint John, P.O. Box 2415 Saint John N.B. Canada E21, 3V9 November 24, 2010 The Saint John Police Association hereby submits a second request to make a presentation to Council. The recommendation of staff for the denial of our initial request in the Council kit (Friday November 19, 2010) appears to have been premature as at the time the topic of the presentation was not even known. Conversations outlining the topic with the Mayor and City Manager on Monday, November 22, 2010 lead us to believe they both agreed our request was reasonable and would be permitted. It appears the staff recommendation, recommending the denial of our request, being made on November 19, 2010, three days prior to the topic being presented to the Mayor, would not have ensured Councilors had been fully informed as to what the request entailed prior to making their decision. We await your, onds. P Haslett Secretary Saint John Police Association, 30 REPORT TO COMMON COUNCIL M & C — 2010 -399 3 December 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Purchase of Refuse Packer Truck BACKGROUND: f City of saint J1--oh iI In accordance with the Packer Replacement Program previously adopted by Common Council, vehicle 648 a 1999 solid waste packer truck was scheduled to be replaced in 2009. However, given projected reductions in the availability of funding the number of vehicles to be replaced in 2009 had to be reprioritized and reduced and as a result it was recommended that vehicle 648 be removed from the list. Unfortunately, as is sometimes the case, Murphy's Law came into play and 5 months into 2009 vehicle 648 suffered a catastrophic mechanical failure and given its age and overall physical condition staff opted not to invest the significant funding necessary to repair the truck in favour instead of seeking a short term rental solution until the next budget year. While planning for the 2010 fleet replacement program Fleet Staff were advised by Municipal Operations that the Solid Waste Collection program was under review and the purchase of a new packer should be deferred until the review was completed and presented to Council. ANALYSIS: Notwithstanding the outcome of the proposal to be submitted as a result of staff s review of the solid waste collection program, the need exists to address the loss of vehicle 648 in a more economical approach than the present month to month rental. 31 Page Two ANALYSIS .... Cont'd; Fleet staff has approached the supplier of the rental truck, a 2006 International Cab and Chassis c/w with a Labrie Expert 2000 Packer body to seek an opportunity to purchase this truck at a favourable price. This method of packer replacement, i.e. purchasing used and rental trucks, was successfully employed by the City in 2003 when the majority of the fleet of packers had to be replaced in one year. FINANCIAL IMPLICATIONS: The estimated cost of a new solid waste refuse packer of the size and type of this rental unit is approximately $185,000.00. This unit was not new when initially rented to the City but it retained a book value of $113,000.00. Through negotiation and application of a percentage of the rental fees against the purchase price, staff has successfully reduced the cost to purchase this rental unit to $77,000.00, plus tax. Funds to cover the cost of this purchase are available in the 2010 Fleet Replacement Reserve Fund. RECOMMENDATION: It is recommended that staff be authorized to purchase the packer truck, a 2006 International Cab and Chassis c/w a Labrie Expert 2000 packer body, presently on rental from AmTruck Ltd., in the negotiated amount of $77,000.00, plus tax. Respectfully submitted, David J. Logan Purchasing Agent Patrick Woods City Manager 32 REPORT TO COMMON COUNCIL M & C — 2009 -395 December 3, 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Tender for Sand & Gravel- 2010- 561004T BACKGROUND: CiLy of .SaiRl Johu Each year the City calls a tender for the establishment of a supply agreement for the provision of sand, gravel and aggregates. The purpose of this agreement is to provide the City with a constant supply of materials, which meet its specifications, at a fixed cost. Five companies submitted bids in response to this year's tender call. ANALYSIS: Staff from Municipal Operations and Materials Management has reviewed each of the tenders and have found them to be complete in every regard. As a condition of award, bidders are to provide the location of the pits to be employed to supply the products bid. A copy of these addresses is submitted to the Building and Technical Services Department for review and compliance with any City Bylaws pertaining to Pits and Quarries. Staff has been advised that all of the pits submitted by the bidders are in compliance with the bylaw. A summary of the bids is enclosed for Council's consideration. 33 PAGE TWO FINANCIAL CONSIDERATIONS: It is impossible to predict with any degree of accuracy, how much the City will spend annually to purchase the materials covered by this agreement. Based on a recent review of current usage records that reflect experience with all user departments, the City will spend approximately $230,000.00 to purchase sand, gravel, and aggregate materials on the current agreement. This is a planned expenditure and as such funds are traditionally included in the affected budgets. RECOMMENDATION: It is recommended that the tender for the establishment of a supply agreement for the provision of sand, gravel and aggregate be awarded to the lowest bidder for each of the items tendered, as indicated on the enclosed summary. Respectfully submitted, rd'� g�' David Logan Purchasing Agent Patrick Woods, CGA City Manger 34 2010- 561004T TENDER SUMMARY SAND, GRAVEL, AGGREGATES, TOPSOIL, SOD AND LANDFILL COVER MATERIAL ITEM TYPE CONDITIONS Lafarge Brookville Gulf Debly Galbraith Previous NO. Canada Mfg. Ltd. Operators Enterprises Const. Years Pricing Ltd. Ltd. Ltd. PIT RUN GRAVEL (GRANULAR "B "): 1 C PIT RUN GRAVEL- 561000066 DELIVERED CITY CENTRAL $7.00* $ 7.00 1 D PIT RUN GRAVEL - 561000067 DELIVERED CITY EAST $6'25* $ 6.15 1 E PIT RUN GRAVEL - 561000068 DELIVERED CITY WEST $6.40* $ 6.40 PIT RUN GRAVEL (GRANULAR "A "): 2C CRUSHED GRAVEL - 561000070 DELIVERED CITY CENTRAL $8'75* $ 9.00 2 D CRUSHED GRAVEL - 561000071 DELIVERED CITY EAST $7'95* $ 7.45 2 E CRUSHED GRAVEL - 561000072 DELIVERED CITY WEST $7'45* $ 7.45 SAND: 3 C SAND - 561000077 DELIVERED CITY CENTRAL $8'35* $ 7.00 3 D SAND - 561000078 DELIVERED CITY EAST $8'35* $ 6.75 3 E SAND - 561000079 DELIVERED CITY WEST $7.10* $ 6.85 CRUSHED ROCK (MINUS): 4 A 6 MM (1/4 ") MINUS - 561000093 LOADED ON TRUCKS $13.61 $9.80* $11.00 $9.78 4 B 6 MM (1/4 ") MINUS - 561000094 DELIVERED CITY CENTRAL $11.50* $15.00 $12.85 $11.44 4 C 6 MM (1/4 ") MINUS - 561000095 DELIVERED CITY EAST $12.50* $14.00 $12.85 $12.48 4 D 6 MM (1/4 ") MINUS - 561000087 DELIVERED CITY WEST $11.50 $16.00 $11.15* $11.24 5 A 19MM (3/4 ") MINUS - 561000096 LOADED ON TRUCKS $8.19 $7.20* $8.75 $ 7.19 35 2010- 561004T TENDER SUMMARY SAND, GRAVEL, AGGREGATES, TOPSOIL, SOD AND LANDFILL COVER MATERIAL ITEM TYPE CONDITIONS Lafarge Brookville Gulf Debly Galbraith Previous Years NO. Canada Mfg. Ltd. Operators Enterprises Const. Pricing Ltd. Ltd. Ltd. 5 B 19MM (3/4 ") MINUS - 561000080 DELIVERED CITY CENTRAL $11.25* $12.75 $12.85 $11.24 5 C 19MM (3/4 ") MINUS - 561000082 DELIVERED CITY EAST $11.75* $11.75* $12.85 $11.70 5 D 19MM (3/4 ") MINUS - 561000081 DELIVERED CITY WEST $10.25 $13.75 $10.05* $10.10 CRUSHED ROCK (CLEAR / MIX): 6 A 13 MM (1/2 ") CLEAR - 561000034 LOADED ON TRUCKS $11.40 $8.50* $12.00 $ 8.40 6 B 13 MM (1/2 ") CLEAR - 561000035 DELIVERED CITY CENTRAL $11.85* $16.00 $13.00 $11.74 6 C 13 MM (1/2 ") CLEAR - 561000036 DELIVERED CITY EAST $13.15 $15.00 $13.00* $13.10 6 D 13 MM (1/2 ") CLEAR - 561000040 DELIVERED CITY WEST $11.10 $17.00 $10.95* $10.98 6 E 19 MM (3/4 ") CLEAR - 561000098 LOADED ON TRUCKS $10.87 $10.00* $10.50 $ 9.98 6 F 19 MM (3/4 ") CLEAR - 561000099 DELIVERED CITY CENTRAL $11.25* $14.50 $13.00 $11.23 6 G 19 MM (3/4 ") CLEAR - 561000100 DELIVERED CITY EAST $12.00* $13.50 $13.00 $11.98 6 H 19 MM (3/4 ") CLEAR - 561000041 DELIVERED CITY WEST $11.25 $15.50 $11.20* $11.23 61 51 MM (2 ") CLEAR - 561000101 LOADED ON TRUCKS $13.85 $11.00* $10.98 6 J 51 MM (2 ") CLEAR - 561000102 DELIVERED CITY CENTRAL $12.00* $14.75 $11.98 6 K 51 MM (2 ") CLEAR - 561000124 DELIVERED CITY EAST $13.00* $15.25 $12.98 In. 2010- 561004T TENDER SUMMARY SAND, GRAVEL, AGGREGATES, TOPSOIL, SOD AND LANDFILL COVER MATERIAL ITEM TYPE CONDITIONS Lafarge Brookville Gulf Debly Galbraith Previous NO. Canada Mfg. Ltd. Operators Enterprises Const. Years Pricing Ltd. Ltd. Ltd. 6 L 51 MM (2 ") CLEAR - 561000089 DELIVERED CITY WEST $12.00* $14.00 $11.98 6 M 38 MM - 19MM (1 1/2" - 3/4 ") LOADED ON TRUCKS $13.85 $11.50* $11.48 MIX CLEAR - 56100083 6 N 38 MM - 19 MM (1 1/2" - 3/4 ") DELIVERED CITY CENTRAL $13.50* MIX CLEAR - 561000084 $14.75 $13.48 60 38 MM - 19 MM (1 1/2" - 3/4 ") DELIVERED CITY EAST $14.50* MIX CLEAR - 561000085 $15.25 $14.48 6 P 38 MM - 19 MM (1 1/2" - 3/4 ") DELIVERED CITY WEST $12.50* MIX CLEAR - 561000086 $14.00 $12.48 6Q 8 — 3 CLEAR CONST. STONE LOADED ON TRUCKS $13.97 $16.00 $12.00* $15.97 TOPDRESSING SAND: TOPDRESSING SAND 10A 561000053 TOPDRESSING SAND 10B 561000054 TOPDRESSING SAND 10C 561000135 PLAYGROUND / BEACH SAND: 11 A PLAYGROUND /BEACH SAND 56100055 11 B PLAYGROUND /BEACH SAND 56100057 11 C PLAYGROUND /BEACH SAND 56100059 ( *) Indicates Recommendation DELIVERED CITY EAST $19.65* DELIVERED CITY CENTRAL $19.45* DELIVERED CITY WEST $19.20* DELIVERED CITY EAST 1 $17.65* DELIVERED CITY CENTRAL $17.45* DELIVERED CITY WEST $17.20* 37 $19.07 $18.07 $17.07 $14.95 $15.98 $15.32 REPORT TO COMMON COUNCIL M & C — 201 0 -400 3 December 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Purchase of Used Sweepers BACKGROUND: city of Saint John As a means of controlling the size of the City's fleet of seasonal equipment, staff periodically enters into short term rental agreements for such things as; loaders with front load buckets or plows in Winter and sweepers in Spring. These units are used to supplement the fleet during the high usage periods without actually purchasing additional equipment to sit idle during the off seasons. ANALYSIS: In 2009 the City rented 2 sweeper units, on a short -term basis, to supplement its owned fleet of 3 street sweepers. During the period of this rental vehicle 736, a 1996 Johnston vacuum sweeper was experiencing frequent and significant mechanical problems causing extensive down -time and disruption of the street cleaning program. It was finally decided that this unit had exceeded its economically feasible life expectancy and as such was disposed of in accordance with standard policy. Given the fact that the reduced vehicle replacement budget had already been committed by the time the decision to dispose of vehicle 736 was made, it was not replaced with a new unit but instead the rental unit was left in service until the end of the sweeping season. 38 Page Two ANALYSIS .... Cont'd; In 2010 the 2 units previously rented to the City to supplement the fleet of sweepers, now down to 2, were once again required. During the 2010 street cleaning season it was once again found that another of the aging fleet of sweepers was experiencing significant mechanical problems. These problems resulted in repeated and more and more length down times and significant maintenance costs. Ultimately the decision was made to park vehicle 732, a 2000 model year Johnston Mechanical sweeper in favour of extending the rental term for the other rental unit until the end of the sweeping season. Vehicle 732 has also reached the end of its economically feasible life expectancy. It has become unreliable and can no longer be depended upon to provide the necessary level of service. Once it is disposed of, the City's owned fleet of street sweepers will be reduced to 1, a 2005 Johnston vacuum sweeper. As a part of many of these short term rental agreements, the vendors offer the City an opportunity to purchase, rather than returning the rental units. These offers traditionally provide the renter with a percentage credit for the rental fees paid to be applied against the book value of the unit. Such is the case with the two rental units described above. The rented Mechanical sweeper is a 2003 Elgin Eagle which has a net purchase value, after credit, of $49,125.00, while the vacuum sweeper rented is a 2009 Elgin Whirlwind with a net purchase price, after discount, of $180,500.00. FINANCIAL IMPLICATIONS: The total cost to purchase these two used, rental units, net of the discount applied from the rental fees paid, will be $229,625.00. This represents a significant savings from purchasing new equipment in that the cost estimate for a new vacuum sweeper is $256,000, while a new Mechanical sweeper would cost $240,000. It was anticipated that the City would have to replace vehicle 736 in the 2010 Fleet Replacement Program and as such funds necessary to cover the cost to purchase a new unit were identified. Given the reduced cost to purchase these 2 used units the identified funds are available in the Vehicle Replacement Reserve Fund to cover this cost. 39 Page Three RECOMMENDATION: It is recommended that the offer of Joe Johnson Equipment Limited to purchase one 2003 model year Elgin Eagle at a quoted price of $49,125.00, plus tax and one 2009 model year Elgin Whirlwind at a quoted price of $180,500.00, plus tax, be accepted. Respectfully submitted, f� David J. Logan Purchasing Agent Patrick Woods City Manager 40 REPORT TO COMMON COUNCIL s Fflq. M &C- 2010 -396 City of Saint John December 2, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Municipal Services and Public Utility Easements - 261 and 400 Chesley Drive (File: 406 -418 Chesley Drive) On June 17, 2009, tentative approval was given to a subdivision proposing to adjust the boundaries of several parcels of land comprising the Ocean Steel and Source Atlantic (formerly Thorne's) sites at the intersection of Bentley Street and Chesley Drive, as illustrated on the attached tentative subdivision plan. Assent from Council was not required at that time as the subdivision did not propose to create any new public streets, did not require any lands for public purposes and did not propose to create any municipal services or public utility easements. Since that time, the applicant has decided to proceed with the subdivision in phases. In preparing the final plan involving the OSCO Group office building (identified as the attached OSCO Properties Limited Subdivision), the surveyor indicated that a new municipal services easement (situated at the approximate mid -point of the proposed Lot 10 -01) would vest with the City upon registration of the plan, which was not indicated on the tentative plan. Consequently, as a municipal services easement is now proposed, the assent of Council is required. The proposed easement is acceptable to Municipal Operations and Engineering and the Staff Recommendation includes the typical wording with respect to municipal services as well as public utility easements. In addition, regarding the proposed vacant lot adjacent to the Source Atlantic site, identified as Lot 10 -05 on the attached 635972 N.B. Ltd. Subdivision, a new public utility easement (also not shown on the original tentative plan) would be created along the Chesley Drive frontage of the property. Therefore Council assent is now required with respect to this plan before it can be approved by the Development Officer. The Staff recommendation also includes the typical wording with respect to municipal services easements. 41 M & C — 2010 — 396 - 2 - December 2, 2010 RECOMMENDATION: 1. That Common Council assent to the attached photo- reduced OSCO Properties Limited Subdivision Plan, dated November 1, 2010 with respect to any necessary municipal services or public utility easements. 2. That Common Council assent to the attached photo- reduced 635972 N.B. Ltd. Subdivision, dated November 1, 2010, with respect to any necessary municipal services or public utility easements. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager PF Project No. 10 -364 42 Sfi� i I vs �.Y r E 8 `_,-3 4 A A f� g S All 3 � � d psi� r t 43 a gg E II Not ; `H I" NK- 8F $mod � d�33: P•4A HO ilkft a q a e 4' m y i I V O el o� f V 1 /e a ro ro 0 n emro 4�P a: z � I u P m O 3 / k !Me Mui�.lek OrM Mw1� 4� S 44 n U1 u V .... . -. n m .i m .. vsz 7C� V �: wi g 0 �.LA m dsya" �q i o o d# s �u�wNNNwN g 2 E _ 3 B$ ' "9 o � � ma Yl• N ±N�. H. !°NY NN N� O 0 81 8• _ �m �d 3 41 gS YY of v $�`.SE ? . ��S'y��'� &in a n $ III .. °qEa M.°l t P R. c R3 �=R HZ y g K i K d� ° p "s+ i �gI s Sk o r y 3��m:su $ �Y�w$�mNo K A a ' III"; g} & VVVV VdNUw �' _..g 44 S. ■oo��} Ir�e.11�� y es^cx��c I^ cps- riy,aFpr•s=p• f;P New �i i t ir=e 1 .I. �n§ I x } vs ooa —ti »s 9•� dF,Q. !s'.s7 �foaw"M! k SoyL '• -,` / erg ®t co q o; o� N� e O 6 FAd 8 s m u scan:sss�uzg:��9� a= �pgn;caa v :w g F� Yie 3 {gi9FF °i=egsi'e3 } k4a �$�E e a �o^]awa��leeeev��w�eSe� a i5�5�t9,� u =� 94 x r Q - °s��= in 79 e o s s'xo N n �xx�uu�xuxxu�xxxxxx�xk b s �. �4x yQi3s� s Ix zk# ea rna ' szrs:sa- ..ePgagse$; °�z$ a ii �c E t m a 8 _ �.n v�� abbe' ys��Ccai:a�a�z E C iii �.g a% $ ? s` 'UM Miff Y��F ;�� ?��gga � � � � � a� WHY �� p R I ssas ` i s m w 45 #I... m F ff /pper a A i� �SSQ9s Nit FAd 8 s m u scan:sss�uzg:��9� a= �pgn;caa v :w g F� Yie 3 {gi9FF °i=egsi'e3 } k4a �$�E e a �o^]awa��leeeev��w�eSe� a i5�5�t9,� u =� 94 x r Q - °s��= in 79 e o s s'xo N n �xx�uu�xuxxu�xxxxxx�xk b s �. �4x yQi3s� s Ix zk# ea rna ' szrs:sa- ..ePgagse$; °�z$ a ii �c E t m a 8 _ �.n v�� abbe' ys��Ccai:a�a�z E C iii �.g a% $ ? s` 'UM Miff Y��F ;�� ?��gga � � � � � a� WHY �� p R I ssas ` i s m w 45 #I... che }151 ^ FAd 8 s m u scan:sss�uzg:��9� a= �pgn;caa v :w g F� Yie 3 {gi9FF °i=egsi'e3 } k4a �$�E e a �o^]awa��leeeev��w�eSe� a i5�5�t9,� u =� 94 x r Q - °s��= in 79 e o s s'xo N n �xx�uu�xuxxu�xxxxxx�xk b s �. �4x yQi3s� s Ix zk# ea rna ' szrs:sa- ..ePgagse$; °�z$ a ii �c E t m a 8 _ �.n v�� abbe' ys��Ccai:a�a�z E C iii �.g a% $ ? s` 'UM Miff Y��F ;�� ?��gga � � � � � a� WHY �� p R I ssas ` i s m w 45 #I... REPORT TO COMMON COUNCIL M &C- 2010 -397 December 2, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: s Fflq. City of Saint John SUBJECT: Assent of Public Utility Easements - 21 and 22 Mill Cove Lane (File: 975 Lorneville Road) On August 10, 2010, the Planning Advisory Committee approved the creation of a new lot off a private access (Lot 09 -02) subject to the condition that a covenant is drafted by the applicant's lawyer, and applies to both properties, indicating that Mill Cove Lane is a private road and that the road is not the responsibility of the City for service or maintenance, and that the wording of the covenant is subject to the development officer's approval. On August 19, 2010, tentative approval was given to the proposed Lot 09 -02 off Mill Cove Lane (located off Lorneville Road). Assent from Council was not required at that time as the subdivision did not propose to create any new public utility easements. Since that time, the applicant has decided to proceed with the subdivision. In preparing the final plan involving the proposed lot, the surveyor indicated that a new public utility easement (situated at the approximate mid -point of the proposed Lot 09- 01 and Lot 09 -02) would vest with the City upon registration of the plan, which was not indicated on the tentative plan. This is illustrated on the attached photo- reduced Melissa G. and Stephen B. Anderson Subdivision plan. Consequently, as a public utility easement is now proposed, the assent of Council is required. The proposed easement is acceptable to both BellAliant and Saint John Energy and the Staff Recommendation includes the typical wording with respect to public utility easements. RECOMMENDATION: 1. That Common Council assent to the attached photo- reduced Melissa G. and Stephen B. Anderson Subdivision Plan, dated October 12, 2010 with respect to any necessary public utility easements. 46 M & C — 2010 — 397 - 2 - September 2, 2010 Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager NG Project No. 2009 -350 47 APPROVALS 1 $ ' Registration Data -..rr Y- aa0x0116 1 ' ':,l E11PCllw atle ma]-0V' +Peeow �P -n > 355 011 , j� / Su 1 Pra. m MOM A6art D. naa warty+, E. M�Nin Pppparty ,p a r SJ W- e/e Pp, Ixi P20 00x0 pap flanew c, and La W. / + da99.tt Property + „ + 7 235 1so 72 -1 n, 51 01. u/ 0 «. 11315p16 Mot 21]0 Pp. ml P,0. w1.5Jx. Cynthia L and Jeffrey E. Maguire Prep.rty 4t` Ro3phy5. and Shirley ti ' 09-01 wu.on Property Po wl A" x \ y R.4% Sw.and 5hi11ey h a• %� 7 Wil.an Prap.rty + Oa. .M1}e Ve6 1041 P -0 1.9,. JK,� 72 09--02 - a..r - � M1wM x.11M11 + _l .. ��.1 p�i�A /I✓7 w ca- .r.xs. Y..� 1e1w . INNes rills 1.w 1w,1y x I ��1119.wn On M m1v.P, b Lo.�wl 1. 5�p1Y .yµ.yr pY0 rr1,P wrkw 1eMrw. ' .) M 61cMP,.,t .1e p11 ,✓...,... w.r b 1ti wa1.1r om.. 1d e l ra n,1p.mYw r- 1 -�*�.+ .�r ...rr..�.e.... Ins N 01110 w r,n, lrvnwik 5lruy bYr 1�nr a., M.pF1iC5R5 E'rwie x lral{eW 41' anfu xw innw4u •)wW s.w 1. a.r�...�. +sr oa�ba. +e. 9 ]Op Y{0.K,rr 'rxn wYw Yen) a.1..Y I.o„ nw, ri +N PW1.We m e.r.... r e. -2,1 eY .Mb1r Vwty E -0101,00{1) .P..... xN.'� "YyN, a ew Nlent 1r.e11s11 M�� . %YYI rely. 4�...�u.leetldn �yb�gy M. . rh Pow Camrnl" ,-_ M iM CMy N Fiu Jei.�. � e:1 w�0n a ^`..u�••wr.uo.l' rK.� .r9>s.u, 11c. 6000 n0 rr0n cxlmi..i111 a nY ay .r s.ar 111.E a rnet. rtn w -W, -ex, `�� 010 rater WIi4' E111n11nt New Br-iO Grid Co- ardfnit. Vn,ueer 63 _ Sla. �4 Lomeville 1 2 W.- ] Sss «0.101 w. s0 � 2 SIa ]v.]Ia ] us 16a+u ra. 311. {�, x 220 011.969 ; ]e6 011.39. GLC. N. Harbour xe sa1 ss>.eps m.u+ ws. rr. 31 tae / ]4 x See ]02.105 7 me ex,.wt 50. l`1 y 2 221 ]1].005 ; - 112611 M 012c M. i x41 ux 33] more M. T0. i.b. Se x Sxe x..we �} N x San Spew. Wvae. es0. I « x !x6 Yi.e1e ) ]]5 n >P.1o) SS.Y. 53 30 L Px,a, w2650l2 �. 118. 00mSele .\ B-i- E 6+ ANA.. L. Richard 4 'A YCMRlon Propert� Property mw__N a 2 355 600 . \t Q, r r1. 31 xn..x ,��d Yi+ `3 { 0 «. x6eW6] eN x00P -01 t \ 72 -2 .d. / Leg- Zs ........ ............. .w...��« , tit , i�\ /. 48 Y Sx. x1.1.1 p ]35 la. 412131 N x x Sb ]eon]5 x 3]e 1 ]ae 1J111+ 13N 053.15, OYC- n 02 0 wen 2 axe Je1.115 1330 0x6.+51 ANe CNG. rr. r 10. 2 ]M 3MASe S Ste 2.1.x1. 1 1xa6s1mi JSS A>_311 0014 n. 201 13a '091 2516 205.31, 2 5x6 232,]]0 1 !m 412.60. 1 M5 =I.. 1 !25 SM.xe 1333 156.w6 . - i S .+. SS.K Lw z a>• 31e0µ i" 11i_R. s�. q. 51+0 16s0e x516 515.106 x 0m 411.69. 1 Me Nt.001 1 333 x.„ 521 M rM. .3 to F0..0 x0.01 x ea 361.Iw . ]e] ,00.09. Nn. No0.SNr1p -3 Subdivision Plan Melissa G. and Stephen B. Anderson Subdivision Lorneville , City of Saint John, Saint John County, New Brunswick. xpVaN...v `vet . o �. mc. =wx„169 /4-8-1 � x wade M. ""Nutt erv•,.4� UM 05"'90 / wa x1 30 0 .P.. 511x63 � x001 REPORT TO COMMON COUNCIL M & C — 2010 -391 December 3, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: STOP -UP AND CLOSE PORTION OF HARDING STREET WEST BACKGROUND: City of Saint John As Council is aware, during the past couple of years, a portion of Fairville Boulevard situated between Simms Corner and the intersection with Catherwood Street has undergone major street reconstruction. Included with this project was the realignment of the "connector" street that facilitated the flow of traffic between Harding Street West and Fairville Boulevard. The portion of Harding Street situated to the south of the "connector road ends in a cul -de -sac. This section of public street has a length of approximately 118 metres (387 feet). At one time, this section of Harding Street provided access to a number of different businesses, however, over time these businesses have disappeared. There now remains only one property to the west of this portion of Harding Street West, being Crombie Property Holdings Limited and one to the east, Counsel Fairville Limited. Neither of these two properties requires the subject portion of Harding Street West to serve as a public street as they each have access via other means. The attached plan of survey shows a 2,108 square metre (22,691 square foot) portion of the southern part of Harding Street West that is no longer required to serve as a public street. If retained as a public street, the City would be required to maintain it, including snow plowing. There are municipal and utility services contained within this street right -of -way that would require easements. Real Estate Services has had discussions with both of the above noted property owners and they wish to acquire their fair share of the "to be closed" street. Being that only one property is situated on either side of this portion of Harding Street West, if stopped -up and closed, the land would be split equally. Both property owners understand the land to be acquired would contain "blanket" easements that would only allow the use of the land for additional surface parking, landscaping, etc. No buildings or structures would be permitted over this land. 49 M & C — 2010 — 391 - 2 - December 6, 2010 Municipal Operations support the closure and subsequent sale of this portion of Harding Street West. Staff will provide a further report to Council for their consideration on this matter once the details of the land sales are concluded. The recommendation contained in this report will facilitate the process to initiate the street closure of the subject property. RECOMMENDATION: That the Public Hearing for the consideration of the passing of a By -law to Stop Up and Close a 2,108 square metre ± portion of a public street known as Harding Street West, be set for Tuesday, January 4, 2011 at 7:00 p.m. in the Council Chamber. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, C.G.A. City Manager CL /c 50 "OLUMm ♦ Z�,T3L' � � w Nei - Los Swoon saw IM AMMAN PIWMiANT on REPERES - L. _ !rR ![ IRMI MOMT cc" LU �7rmlorwm, � ® 1 MS LISM71� 1MM MS MpfrM m SE CaMAE W MlPf 7171E PE PIWPRKTTP, WA R SF ZONAOE ET SE ASEfI t Smarr M S7MUPT � l'MIMLM IWES;. PEIIIAAIIM7S 9i�^1 !LE hCM M 1i TMMMMI DOW A M FOK hE is NOMIGIE MMM. a� WOO LOT N-1 '�, wiN1.�r1N4 Nei, w1A. '%PQ lour Iw wcur meclu[s c* Irma in I'LOrr rill M: Lt wiw0[ e A K N MMA! Mar fA1T r+rw l MloiCwN 1l0[OVYV1rPi .°OYire d�rl r o yew a wlr Mall at a nit wlwplox rlorBdrurwe wiwl rw�aewa. xn >r �YrrW .VrYCM rY IY�Mld�y N.S. GMD COORDINATE VALUES COORDONNMS DU 5YSTEME OU N.-®. us APE N.B. SRIO A MRMn PROM m N9. TASYgo- COUNTY .. PAG7IPR , mume SN 1NHi PLAN ARE - OOM WORMAYM SOMOM PRIM SAW SHOWN ARE CALANA MWiANCES. M NOT Wft AS 14 ■SIN6 1HE MMPMI or A MNI � a MiWOK M MR MME AS 7O ONSWMR SET ON IN MM[ 608= AIMI IM' WWMI Sp MY AM YMMRMMMO MMitR0E111FIS�tl�ME30lS. POR7M OF / UK PAIRX K LA RUE HARDING SWAET +MT/ QM3T . ,asrs wE,u11.Y11 a� 4 ._Mv aR M.mM l w MMYr LFT Al IIAMw 111[ w AM�sr M K MIA Rra l OITY OF SrMNT LOT K LOT J J" LZ7 L r"'up n u +s w. orwr w. w[ /rIR lai= N Mq,k+ wur wr >S A rlalf awmar+ ae u RLIE HARdWG MNI M,R N lalli CITY OF SAINT JOIMI ��r Mwill MIi SURVEY PLAN PLAN g'AY4OMM ' PORPON OF UNE PAR11E DE LA RUE HARDING STREET WEST /OUEST . L 91RIAlE A7/S17UE A LA RYE HA7SMNP SIREET SESi/OUEST .i 11iPTi0P1 SYMBOLS CITY 8F~ EE .1". K SAWT JOHN. A M IMR! §WAdllMM PRMMNF OU N0JWAU- MWWSM0f ra • .n L a r is w a i ! •MA Ill '"' Iwwrrn�rr.NlawnAw fA1V All{ INR IiI11w1Y[ t m GENIVAR , lNic "� ru ®F PAJIN N. N.Y.L.A ~ -TO ACCOMPANY A PMPOIM, MOIST MM M. A PSRTM OF HM M6 A-a�N f4o. iA_ 7= _HUT DU PLAN ' JIM 1 -PNNR AOCAiMAmaM LA rlBel %m PROPi»E 1111E Pm7E M LA a M RITE HAPW M'OWEST. iL7YIFH M REPORT TO COMMON COUNCIL 3 December 2010 His Worship Ivan Court City of saint John and Members of Common Council Your Worship and Councillors: SUBJECT: Procurement, Legal and Project Management Services Background The City of Saint John has received a formal request from the Saint John Parking Commission to have the City provide procurement, legal and project management services to the Commission for the construction of the Carleton - Sewell Street Parking Garage as though the garage were a City owned facility. This request is necessitated by the fact that the Parking Commission is a separate legal entity. It had always been anticipated when the project management staff were assigned to the Peel Plaza development that they would undertake responsibility for all of the components including the Parking Garage. Staff therefore support the request given the integrated nature of the development, the familiarity of City staff with the particulars of this project component, the cost effectiveness of this approach and the need to ensure that the City's substantial investment in the development is fully protected. RECOMMENDA'T'ION: That Common Council approve the request of the Saint John Parking Commission: a) To have the City's Purchasing Agent administer on behalf of the Parking Commission the procurement process for the Peel Plaza Parking Garage so called; b) To have the Project Manager of the Peel Plaza Project provide project management services to the Parking Commission with respect to the said Parking Garage and further, and 52 c) the City Solicitor is hereby directed to provide to the Parking Commission legal services respecting the said procurement process, in each case as through the Peel Plaza Parking Garage were a City owned facility. Respectfully submitted, atrick Woods, CGA Y MANAGER 53 Mayor Ivan Court Mayor's Office Bureau du maire P-6- SAINT JOHN PROCLAMATION WHEREAS: there are many people in the City of Saint John who have lived with or are living with bullying; and WHEREAS: bullying is a learned behavior and occurs in more environments than just the school yard; and WHEREAS: bullying is not confined to children only; and WHEREAS: individuals and communities have the power to prevent bullying before it becomes a problem; and WHEREAS: the Premier of New Brunswick, the Honourable David Alward, has designated December 17th as Anti- Bullying Day in New Brunswick; NOW TH 6O- I, Mayor Ivan Court, of Saint John do hereby proclaim the December 17th, 2010 as Anti - Bullying Day. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. REPORT TO COMMON COUNCIL M & C 2010 -388 November l 8, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Common Council: SUBJECT: Results of the 2010 City of Saint John Citizen Survey PURPOSE The city of Balm John The purpose of this report is to make a presentation of the results of the 2010 Citizen Survey that was designed and conducted by Ipsos Reid on behalf of the City of Saint John. BACKGROUND The City of Saint John has made a commitment to demonstrating accountability for decisions made and results achieved with respect to the services it delivers to the public. In support of this commitment, the City of Saint John engaged Ipsos Reid to design and conduct three annual citizen surveys to understand the needs and concerns of its residents and to support its desire to continuously improve service delivery. 1psos Reid, in consultation with City of Saint John employees, designed a survey instrument that would meet the objectives identified for this accountability initiative. The 2010 citizen survey, the second of three, was conducted between September 9 and 28, 2010. A total of 800 telephone interviews were conducted with City residents, with equal representation from across each of the City's four wards. Respondents were confirmed as being over the age of 18 and currently living within Saint John City limits. Results are reliable at an overall level within a margin of error of t 3.5% (95% percent confidence level) and f 7.1% in each of the City's four wards. 55 M &C 2010 -388 Results of the 2010 City of Saint John Citizen Survey Page 2 The presentation to Council will highlight the results of the survey in several different categories including local issues and quality of life; satisfaction with service delivery; customer service; and communication and information needs. Where information is available, results of the Saint John Citizen Survey have been compared with municipal norms consisting of data obtained by Ipsos Reid. Key findings suggest citizens of the City of Saint John... • Continue to believe in 2010 the most important local issues for Common Council and City Management to deal with are Infrastructure — Roads and Water /Sewerage. • Remain proud Saint Johner's — believe the City is a great community to raise a family, an attractive destination for tourists and diverse in culture and rich in arts. • Are less optimistic than they were a year ago that Saint John is a community with a bright future and has a vibrant and healthy economy. • Have increasing levels of satisfaction with municipal service performance in critical areas such as wastewater treatment, stormwater management, snow removal, and sidewalk maintenance; lower levels of satisfaction with traffic flow. • Continue to believe the City performs well in delivering emergency services such as Fire and Police as well as other essential services such as Sanitation (Garbage and Compost Collection) and in 2010, residents also rated the City's effort in the area of Parks, Trails and Other Green Space as increasingly important and an area being managed reasonably well. Believe areas which continue to be most in need of improvement (due to their high importance) include drinking water, road and sidewalk maintenance, snow removal and wastewater treatment. • Continue to believe strongly the City is doing a good job in promoting tourism, ensuring a safe community, preserving heritage, supporting arts /culture; have less confident opinions in terms of the City's performance supporting a strong economy and providing the best services it can with the money it has. • Are for the most part very satisfied with their interactions and dealings with City employees in the past year. 56 M &C 2010 -388 Results of the 2010 City of Saint John Citizen Survey Page 3 The results of the survey provide valuable information to Common Council and the Administration on service delivery performance and the community's priorities. They highlight service areas where improvements are required and provide focus to service planning and delivery. The results of the survey also assist the City in demonstrating accountability for decisions shade and results achieved with respect to the services it delivers to the public. RECOMMENDATION It is recommended that Common Council receive and file this report and accompanying presentation. Respectfully submitted, A-V-��j �4af 1 �06-4 Stephanie Rackley- Roach, P.Eng. Manager, Corporate Planning \ y J. atrick Woods, CGA City Manager 57 1 0 1 Ipsos Reid 7- City of Saint John 2010 Citizen Survey 2010 Citizen Survey 0:3 e :r n f 1 1 d Nobody's Unpredictable 1� Why is an Annual Citizen Survey Important? ■ Regular and consistent touchpoint with residents to review current needs and concerns (provide input to Council Priority Areas) ■ Provides balanced feedback from City resident's on municipal service delivery and performance over the past year ■ Measure progress annually with benchmarks from... Previous Citizen Survey results in the City of Saint John, and . Other Canadian municipalities ■ Value of this resident feedback tool for managers and municipal workers strengthens over time — it can result in a more proactive and focused approach to municipal management 2010 Citizen Survey, City of Saint John 0 1psos Reid 2 How is the Saint John Citizen Survey Conducted? ■ Residents of the City of Saint John only are eligible to participate ■ Telephone Survey was conducted with a randomly selected sample of City Residents (18 years of age & older) from across the four municipal wards (about 200 interviews completed in each ward) ■ Interviews were completed during the period Sept. 20th — 28th, 2010 ■ 2010 questionnaire similar to the 2009 Citizen Survey and based on Ipsos Reid's municipal performance measures which allows benchmarking with other Canadian municipalities 2010 Citizen Survey, City of Saint John .1 Ipsos Reid 3 Reliability of the Survey Results Question: Is the survey sample similar to the population on key characteristics? Does the sample "represent" the actual population? Answer: The sample was selected to reflect the proportion of the population living in each Ward. Additionally, quota sampling and weighting were used to encourage representation of residents by age and gender groups in levels similar to the actual population of the City of Saint John (based on 2006 census information). 2010 Citizen Survey, City of Saint John 2006 Citizen Survey Census Residents Saint John ... (n=800) (City of Saint John) Age 18 to 24 years 9% 9% 25 to 34 years 16% 16% 35 to 44 years 19% 18% 45 to 54 years 20% 20% 55 to 64 years 15% 15% 65 years or older 21% 21% Gender Male 45% 45% Female 55% 55% 11 1psos Reid 4 1 0 1 Ipsos Reid 7- 2010 SURVEY RESULTS 2010 Citizen Survey d r 62 Nobody's Unpredictable Key findings suggest Citizens of the City of Saint John... ■ Continue to believe in 2010 the most important local issues for Common Council and City Management to deal with are Infrastructure — Roads and Water /Sewerage ■ Remain proud Saint Johner's — believe the City is a great community to raise a family, an attractive destination for tourists and diverse in culture and rich in arts ■ Are less optimistic than they were a year ago that Saint John is a community with a bright future and has a vibrant and healthy economy ■ Have increasing levels of satisfaction with municipal service performance in critical areas such as waste water treatment, storm water management, snow removal, and sidewalk maintenance; lower levels of satisfaction with traffic flow ■ Continue to believe the City performs well in delivering emergency services such as Fire and Police as well as other essential services such as Sanitation (Garbage and Compost Collection) and in 2010, residents also rated the City's effort in the area of Parks, Trails and Other Green Space as increasingly important and an area being managed reasonably well ■ Believe areas which continue to be most in need of improvement (due to their high importance) include drinking water, road and sidewalk maintenance, snow removal and waste water treatment ■ Continue to believe strongly the City is doing a good job in promoting tourism, ensuring a safe community, preserving heritage, supporting arts /culture; have less confident opinions in terms of the City's performance supporting a strong economy and providing the best services it can with the money it has ■ Are for the most part very satisfied with their interactions and dealings with City Staff in the past year 2010 Citizen Survey, City of Saint John 63 1psos Reid 6 • The streets are quite a mess. • Street conditions such as pot holes and asphalt resurfacing • The streets are one big mess • Situation with construction and roads torn up. • Harbour Cleanup • Quality and safety of drinking water • Right now I'm paying taxes for water and sewer and I can't drink the water • Protect our water supply • Stop dumping sewage into Bay of Fundy • High property taxes, every year they go up and my income stays the same — will soon have to move outside city limits as I'm retired • Taxes are too high and they don't know how to take care of the money • Budget — spend more than they bring in • Better money management -Controlling expenses • Overspending, extravagance by City Council • Spending on new projects TOP 5 LOCAL ISSUES: City of Saint John 2009 2010 (n =802) (n =800) • More jobs for the young people so they don't move away • Not enough work, need economic development • Lost a few new building projects so we lost jobs there Local Issues of Concern Reflected in Council Priorities INFRASTRUCTURE (ROADS) 19% Roads, Sidewalks, Active Transportation WATER /SEWER 16% Water /Wastewater, Flooding TAX ISSUES 12% 1 Tax Rate Revenue Generation, FISCAL MANAGEMENT /BUDGET 6% Pension Funding Solution, Service Delivery /Accountability EMPLOYMENT ISSUES 5% Municipal Growth * Council Priority Areas 2012 also include: • Rebuilding Neighbourhoods, Priority Neighbourhood Focus (Poverty is a Top 5 Concern in Ward 2) 1. In your view, as a resident of the City of Saint John, what is the most important LOCAL issue facing the City today, that is the one issue you feel should receive the greatest attention from your local leaders? 2010 Citizen Survey, City of Saint John [:147 1psos Reid 8 Overall Quality Of Life in Saint John Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =802) City of Saint John 2010 (n =800) Overall Quality 95% of Life (% Very 87% Good /Good) 84% a Better Roads 11 % More Things To Do 8% More Business Development 7% Improved Employment �o � More construction, more hotels, shopping malls, strip malls etc... More jobs available Paving roads, more efficient have roads redone 2. How would you rate the overall quality of life in the City of Saint John today? Would you say it is 3. And, do you feel that the quality of life in the City of Saint John in the past three years has ...4. Why do you think the quality of life has improved? 5. Why do you think the quality of life has worsened? 2010 Citizen Survey, City of Saint John 1:11 Ipsos Reid 9 Govt /Council Doing Better Job �� ` Better priorities at City Council 24% Improved 29 %, 23% - Stayed the y 51% Gov't /Mayor /City Saint John is behind the world. 48% COUnCII ISSUeS They need the people that come Same 54% on to council to have a sense of business or direction. They fight Poor Road amongst themselves. 22% Conditions Worsened o -21 /oo ecession, everyone losing the jobs, Tax Issues bringing people from out of town to 22 /o _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ work, instead of letting their own work. Crime • ' , Seems the roads are getting ---------- - - - - -- worse 2. How would you rate the overall quality of life in the City of Saint John today? Would you say it is 3. And, do you feel that the quality of life in the City of Saint John in the past three years has ...4. Why do you think the quality of life has improved? 5. Why do you think the quality of life has worsened? 2010 Citizen Survey, City of Saint John 1:11 Ipsos Reid 9 What do Saint John residents think of their City? TyArrow indicates significant ey between2009 and 2010 Sur Results % Agree (Strongly or Somewhat) with Statement E Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =802) City of Saint John 2010 (n =800) 94% 1 am proud to live in Saint John 86% A 89% 91% Saint John is a great community to raise a family 84% 85% 43% Saint John is an attractive destination for tourists 83% 81% 86% Saint John is diverse in culture and rich in arts 80% 80% 93% Saint John is a community with a bright future 80% 73%,1, 81% Saint John is a place where residents feel safe and secure 75% 76% 75% Saint John has a vibrant and healthy economy 69% 56% y 92% Saint John offers many recreational opportunities 67% 165% Norm Not Available Saint John values and respects the natural environment 62% 61% Norm Not Available Saint John is full of exciting entertainment activities 58% 58% 6. I'm going to read you a series of statements about life in the City of Saint John and I'd like you to indicate the degree to which you agree or disagree with each statement. Ipsos 2010 Citizen Survey, City of Saint John 67 Reid 10 Level of Importance of Municipal Services /Programs % Very Important (n =800) Drinking water 95% Fire services 93% Police services 91% Snow removal 87% Road maintenance 89% Wastewater treatment 88% Garbage and compost collection 84% Sidewalk maintenance (including snow removal) 77% Storm water management 65% Parks, trails and other green space 73% Public transit 62% Traffic flow 67% Building Inspection 657% Recreation Facilities 62% — — — — — -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Parking availability — — — — — — — — — — — — — — — — 53% Land use, zoning approvals and community planning — 48% Recreation Programs 52% Heritage preservation 43% 9. 1 am going to read a list of programs and services provided to you by the City of Saint John. Please tell me how important each one is to you? 2010 Citizen Survey, City of Saint John DU 1psos Reid 11 Satisfaction with Municipal Services /Program Performance Arrow indicates a significant difference between 2009 and 2010 Survey Results Overall Municipal Programs /Services % Satisfied (Very or Somewhat) (n =800) 78% Fire Services AL 98% Police Services 89% Garbage /Compost Collection 78% Wastewater Treatment 69 %T Stormwater Management 72 %t Drinking Water 56% Snow Removal 71 %T Sidewalk Maintenance (including snow removal) 58 %T Road Maintenance 34% Public Transit 82% Traffic Flow 62 %4, Parking Availability 67% Parks, Trails 88% Recreation Programs 78% Recreation Facilities 73% Heritage Preservation 80% Land use, zoning approvals and community planning 69% Building Inspection 68% 7. Please tell me how satisfied you are with the overall level and quality of services and programs provided by the City of Saint John? 8. 1 am going to read a list of programs and services provided to you by the City of Saint John. Please tell me how satisfied you are with the job the City is doina in orovidina that oroaram or service. sos Reid Is Municipal Norm 2010 Citizen Survey, City of Saint John We] 1psos Reid 12 Accountability: Knowing what's important and delivering? High Maintain Reinforce/Maintain Performance Fire services L • Police E services N o • Parks, trails Garbage and compost U m collection C o Public transit and other green space C� r C L 0 L Municipal RECREATION Drinking d Heritage FACILITIES • • • reservation removal water !�'+ p Parking Storm water man ement • • • • Building Inspection Sidewalk • Wastewater U availability 9 p • • maintenance treatment • Municipal RECREATION Traffic flo Land use, zoning approvals PROGRAMS and community planning Road • maintenance Low Performance Low Importance d Importance (Requirement) High Importance 2010 Citizen Survey, City of Saint John 70 Ipsos Reid 13 ® ' Aligning Priorities — Citizens and Council Citizen's Main Priorities: Councils Priorities: Improve Drinking Water Wastewater Treatment Road Maintenance Snow Removal v Sidewalk Maintenance Maintain ■ Fire Services ■ Police Services ■ Garbage and Compost Collection Parks, Trails and Green Space 2010 Citizen Survey, City of Saint John 71 v Water /Wastewater Roads /Sidewalks /Active Transportation Recreation /Green Space ■ Municipal Planning ■ Flooding ■ Municipal Growth ■ Revenue Generation ■ Pension Funding Solution ■ Tax Rate ■ Service Delivery /Accountability ■ Rebuilding Neighbourhoods /Priority Neighbourhood Focus Ipsos Reid 14 Strongly Approve Somewhat Approve Somewhat Disapprove Strongly Disapprove Overall Performance Assessment and Approval Rating Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =802) City of Saint John 2010 (n =800) 13% 6% 5% 16% . 24% 26% 9% 17% 22% 59% 149% 46% Very Good Somewhat Good Somewhat Poor Very Poor ❑ Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =802) City of Saint John 2010 (n =800) 10. How would you rate the overall performance of City staff? Would you say they are doing a: 11. Generally speaking, would you say you approve or disapprove of the overall performance of Common Council? Would that be strongly or somewhat? 2010 Citizen Survey, City of Saint John 72 62% 61% 63% Ipsos Reid 15 Overall Performance of Citv.ln... Arrow indicates a significant difference between 2009 and 2010 Survey Results Very or Somewhat Good Job ❑ Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =802) City of Saint John 2010 (n =800) 79% Promoting and supporting tourism 89% 88% Ensuring a safe and caring community Preserving the City of Saint John's heritage Promoting and supporting arts and culture Supporting strong economy with different kinds of businesses Promoting responsible and quality urban development 76% 84% ---mm 81 % 73% 83% 1% Norm Not Available 77% 80% 75% 3% 52% 69% 66% 57% Supporting the community's vision 68% 63% Providing the best services it can with the money it has o 76% °,,� 72% Improving quality of life for residents /° 64% Protecting the natural environment 65% 62% 62% Engaging the community in municipal decisions 4 46a /o 12. Now please tell me whether you think the City of Saint John is doing a good or a poor job in each of the following areas. The first area is... 2010 Citizen Survey, City of Saint John 73 Ipsos Reid 16 Perceived Value Received for Municipal Tax Dollars 18% 19% 1 -Very Poor 2 3 4 5 6 7 8 9 10 - Very Value Good Value 2010 Residents 19% 64% (n -800) 2009 Residents 15'/0 (n -802) 2010 Taxpayers 23% 66% (n -539) 2009 Taxpayers 17% 72% (n -539) 13. Considering the services provided by the City, please rate the value you feel you receive from your municipal property tax dollars using a scale of 1 to 10 where 1 represents "very poor value" and 10 represents "very good value" 2010 Citizen Survey, City of Saint John 74 13% 10% 10% 1psos Reid 17 41 Ipsos N0, 52% Citizen Interactions with Staff - Customer Service fES, 48° Department or Service Area Contacted (Main Mentions) (n -384) ° �O Maintenance /Operations/Works 16% Water /Sewerage 15% Police Department 8% Waste /Garbage /Sanitation 8% Building Permits /Inspection 7% Parking Commission 7% Parks /Recreation 6% Planning & Development 5% % Satisfied with Contact 78% 61% 64% Method of Contact with City (n -384) By Phone 65% In Person 26% By E -Mail 6% In Writing 3% 16. Have you contacted or dealt with the City of Saint John or one of its employees in the last twelve months? 2010 Citizen Survey, City of Saint John 75 Ipsos Reid 18 Residents Satisfied With Aspects of Staff Contact % Satisfied (Very or Somewhat) ❑ Ipsos Reid Municipal Norm ■ City of Saint John 2009 (n =388) City of Saint John 2010 (n =384) The courteousness of staff Staff's professionalism Staff's knowledge Staff's ability to understand your needs Staff's helpfulness The speed and timeliness of service Staff's ability to resolve your issue 90% 86% 187% 83% 84% 83% 181% 79% —183% _ 77% 77% 83% 73% 75% = 76% 69% 72% 72% 20. And thinking of the last time you contacted the City of Saint John or one of its employees, please tell me how satisfied you were with the 2010 Citizen Survey, City of Saint John W Ipsos Reid 19 Communication and Information Needs Newspaper articles 6 • TV /Television Website /Internet Direct Mail /Billing Inserts Word of mouth News (TV news) Information Flyers Council (meetings on TV) Public Meetings Other 12% _ 10% ■ 5% ■ 5% . 6% 3% 3% ' 2% ' 2% 25% 39% 51% 46% Too much Too Little Just the Right Amount 022. In your opinion, do you currently receive too much, too little, or just the right amount of information from the City of Saint? 023. Thinking about your community information needs, what kinds of information do you want the City of Saint John to provide you with? 2010 Citizen Survey, City of Saint John 77 Ipsos Reid 20 Needs Key Information :0 :00 Financial information/ disclosure (tax issues, budget, pension) 20% 13% Planning and development (Police station) 17% 8% Openness with city council/ decision making process/ honesty 16% 10% More/ any information (general) 12% 8% 11% 8% Infrastructure/ road/ maintenance issues (snow removal, parking) 11% 12% Events/ recreation/ programs (current, community) 1 5% 7% Water/ sewer information (quality) 022. In your opinion, do you currently receive too much, too little, or just the right amount of information from the City of Saint? 023. Thinking about your community information needs, what kinds of information do you want the City of Saint John to provide you with? 2010 Citizen Survey, City of Saint John 77 Ipsos Reid 20 ilps� I Saint John Insight Magazine 2010 Citizen Survey, City of Saint John N0, 41 % YES (UNPROMPTED), 56% YEi (PROMP 3% ZRI 1psos Reid 21 1 0 1 Ipsos Reid 7- 2010 Citizen Survey Thank You! 79 Nobody's Unpredictable River Road Community Alliance, Inc. 1.111 What We Asked For Safe Passage through our community: • Walking • Bicycling • Driving Community Involvement: •Planning • Decision making E M w s 0, .r, .fI- Pr4dr --199'k 9 W9 �, m' :tai ! I What His Happened k 83 Av nt unat -- ° WNW"� Detailed Design of First Phase 5 -0m 0.5m R11UNOING - - - - 1.5m BIKE LAN: r._ 1.Orn TRAVELLED LANE 2% -r 0.5m ;ITCH 150mm (AANULAR Ma 450mm PIT RUCs GRI01EL SUBBASE J 0-22 C:... 1,5m BIKE LANE JZ I�UNMETE m ��iEWAl74 i_Om LANE 2%— ASPHALT CONCRETE 4ftrn SURFACE (ME V) 1(lK}mm BASE (TYPE 'B ") f:TH r- is 7 Working To9p.ther • City Staff initiated numerous meetings with RRCA Executive City sponsored meetings ftft� upport from Co several o ive participation uncillors • 40 pity A �rong relationship forms 85 111 vt ol 0 ff7 I-ft iTzm 87 .4 a F. f 4 1.1.1 Ah I L •j5 a. .4 Ah 89 �' i-Lir, 1 al jr Ad AM h 71 In 0 - Ilk M µ� _ g _ �°� .. a •�� _. j�. v'� Y.1� L�q r•'7� � � — � fir• .. r 5 41 ��, ,iC� o � =�� , 3� AL-1 DIM 5. Ar 94 4_ Or i." 4 84 "..' _ ' 'RI 94 4_ R� rAL Apr Qk- - r r� r IV vat :l. 95 0 I 97 -101r e, WOOLA ��• _tip � �� . �._ . e w° 98 I i MI w G :4R"A I UYM N 9 1 �tenec Read HIS Nk �� n 9 102 rt,y t t� de Y lTy - e r F a� - wig it A r- 103 e. 104 1 .. 105 T 34 t Flar w ti a IF L- I � P 1.. -- � Rae ' � -•�� _ — . 1 ' -W& 71 _ 106 9 k urA °j llr� . 1 -CALI 417-m- &W 107 ..\ /� � , , � : 108 Pr4dr ' -7 oo in Ahead. 4q" Continuing i o Work To gether r _ �� ry c Pl- - t Aw 3" 69 ipi eh ll,,hase-,e. .A. .1 l J 110 What We Ar sking For Ton 111 e 1A, t�.. �i• n44 a .! I ,d 5 all I 1 1 A Detailed Design of Phase B 113 River Road Community Alliance, Inc. www. r rca o n l i n e. ca 114 !mLlIITITM111NzuIt• 911111.Mwll• Jr urvwtn ana Lnang P 17zsi mm.x.,R_t -xvw,po.� LOF UP s About PlanSJ Why we need a strategy for growth and change PlanSJ directions and options What you told us Saint John's choice for growth and change Open house format Next steps 116 e Phase 1 Growth Strategy: Where we grow L m Phase 2 New Municipal Plan: How we grow Future phases: Zoning Bylaw, Neighbourhood Plans 117 City of Saint John r y I 1� Citizens Advisory Committee Urban Strategies Inc. ADI Inc. 118 & You! Building on City Initiatives Research & Technical Studies nRAFT e, f 11 ;4:'kpM#hr1 POp(rr An EPSMg C+nif m6n 4psa Wntb,hn,l* M�L�rhM �u L'1bn Sca7�Qu'r+c `F Community Engagement Choices for Growth & Change Workshop (Oct 2010) Saint John's Choice for Growth & Change Open House (Dec 2010) Adoption of Growth Strategy Report (early 2011) IMMIFOINKS 120 0 0 • i S Why we need a Growth Strategy 121 �w aeveivpment on the ease sinvestment &vacancy in the Yrr . ff " 122 � rill f �ti m a 1 - E wo - k., T � e I Past patterns of growth are not sustainable New d'irect'ions are needed to guide growth and change in Saint John Shaping the best future for the City The heart of the Greater Saint John Region Healthy, unique and inclusive neighbourhoods A progressive, robust and prosperous economy Protecting the natural environment and ecosyster Growing the City smarter with complete & compact communities An enviable quality of hic, choice and experience A strong plan for action and making change 124 Community Engagement Choices for Getting Around Waterfront Use, Access and Enjoyment Protecting the Natural Environment Sustainable Futures Smart Growth Complete Communities Planning for Strong Economies The Public Realm 6 Celebrating Arts, Culture, and Heritage 125 FL F• .�,: a► �rrgr 126 i 127 p 128 _ mod 129 Review of the options for growth and change k AL { k i Ir 131 WT"� LEGEND Primary Development Area Boundary Lakes and Rivers Rural Areas Parks & Crown Lands Existing Developed Areas 100 Year Flood Risk Area Flood Risk Areas r. r k a 131 WT"� LEGEND Primary Development Area Boundary Lakes and Rivers Rural Areas Parks & Crown Lands Existing Developed Areas 100 Year Flood Risk Area Flood Risk Areas 0, 0 tio� + + ♦ t ♦ ♦ ♦ ♦♦ ♦ + ♦ t #� ♦ ♦ ♦ ♦ ♦ + �it.t}t� ♦� �� ♦� ♦i if+i4i i }i4if i�if� i i4i ♦Q r + f4 + #iV{ *t� ♦ t ♦ t� # + #� �� ♦sti f ♦tai �1� ♦i ♦.� ♦s� 4 ♦ 4 ♦♦ ♦ 4♦ ♦ 4 ♦♦ ♦ i+ ♦ ♦♦ ft 4� ♦f ♦+ ♦�f♦ ♦♦ f ♦ ♦f ♦ {4}4♦}4f ♦ ♦f ♦ {'� ♦4}�#'4�1f � {'�F� ♦4 ♦ t ♦ at t ♦t t ♦ �t �taty♦ �t rtt ♦ 4t � � # 1 # 't} ♦ # t �)s` ♦1♦�[yY♦♦441f #. � # ♦ ♦.♦ # 1 +1't #� � 4' ♦4 ♦♦ 4 t 4` �•t ♦4 # ♦4♦ ♦ �' ♦4 ♦ ♦ � .4'4 1'4.44. # ♦. - �.r. v♦.4'4 ♦ wr♦ v4.w v♦.4'♦ rw♦ ♦ ♦ w♦ ♦ v♦.F'♦ rwr♦ ♦ w♦ # ♦ ♦.# 4 ♦ wr♦ vwrt .c♦.w♦ ♦ w♦ ♦ w♦w w♦.t.w♦ ♦ ww4 ewt w♦.4.ww♦.we4.♦! .w�ww♦J.vt ♦v. � � � t � �_ i{ �� University Ave: Millidgeville Centre` I Corridor -1' , V- Millidgeville West Crescent Valley -xr The North End Waterloo Village South End Central Waterfront Fairville Place Lower West Side 132 ♦ ♦ ♦i ♦fi ♦i. f ♦i ♦i♦ +♦�i ♦i II i ♦♦♦ ♦. ♦♦ ♦ ♦ ♦�f.♦ ♦. ♦ ♦♦ ♦♦ ♦ ♦♦♦ ♦ ♦� ♦ ♦ ♦♦f ♦f ♦ . ♦ ♦... ♦ ♦ ♦ ♦ ♦ ♦ ♦.. ♦.. ♦..♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦' "♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ i ♦♦ ♦♦ i ii♦i ♦ ♦' �i ♦s♦ ��♦ ♦ ♦ ♦ ♦♦♦ ♦♦♦ ♦♦♦ I:... ♦ ♦ . .: .....:.:..:...:..... ♦. :� Forest Hills ...♦,♦.♦...♦...♦...♦.♦♦,...,,♦.;...♦..,♦..♦.♦♦♦...,,♦.♦...♦.♦.♦...♦.♦♦♦ ...,, ♦. ♦... ♦. ♦. ♦ ♦.. ♦. ♦ ♦ ♦...,f,. , � ,� Lakewood U N BSJ Plateau Millidgeville Centre University Ave Corridor.*_. West Millidgeville We e r i... 4 Crescent Valley The North End 1 - „' ` 1► South End Monte' Central Waterfront f Cristo / Lower West Side Gault Rd r' r �r 133 What you told us about the choices for growth and change COMMUNITY ENGAGEMENT IN NUMBERS Between July I and October 31, 2010: Citizen Advisory 37,000 Committee meetings people visited the have been held invitations to the P1 a n,SJ Storefront .................................................... _A116, October 14 Options for Growth and Ch a n ge Wii r ,-hop were sent Common Council updates have taken place .................................................... . ..... over written cornments were OM%l 14ureceived on PlanSJ 1Z 10 people are Plan& Facebook fans ---------------- ---------------------------------- -------------------------------------------------------------------- Average of hits per week on the 6 PlartSJ web31te 400 9 presentations to Gornmunity ........................ ....................... ............................... groups More than 140 people attended 140 the October 14 Options for Growth ep and Change Workshop 1, .......... ................ ................ .............. ...... ....... Over people signed up for the PlanSJ 33oontaot/dl trihution list .................................... ............ .............. .................................... 407000 -copies of "Insight" magazine featuring PlanSJ were distributed .............. I ................... I .......... I ........ ............. I ... ......................... 3youth workshops attended by 70youth were held We heard strong support for Primary development area Urban & suburban opportunity areas All priority neighbourhoods The airport Port lands UNBSJ - Regional Hospital `IcI Saint John citizens prefer Option 1 A portion of the business and development community prefers Option 2 Option 1 offers marginal cost savings Y i ir sr lr: 137 s Your input and further technical research led to Saint John's Choice for Growth and Change Along term v for Saint John lore. ision 139 .,---,A,Iong term vision w for' Saint J Tn. MOP x J -t '- oh n sa 6� Qq�, -I'Amoh Ole -4 6 liy or Y 140 New office /major institutional development: 41,000mz = New commercial /retail development: 360,000 m2 : - New industrial development: 3151 000 m 2 141 New Places to Live = 5,000 housing units Urban Opportunity Areas: Suburban Opportunity Areas: Rural Opportunity Areas: Infill development: Approved developments: r 1530 Units 1360 Units 170 Units 340 Units 1600 Units id Martinon to South Bay- i' N Lorneville 143 Owell Lake w Owell Lake Ah LINBSJ Plateau '14 # L -S A& 144 A eu use leg North Retail - a--- Commercial Nodq Are 40� wif ell Fairville Corridor Is_ A& Y 145 jAcAllister 1 of Centre 1 7 p; vL 0 M tat 1 b, l fM wir McAlister Industrial -;f -r Spruce Lake Industrial 146 ,,. i' :I Mas Irel ILI of@] d1rold [01 INKmah # ti A" I - 16 wif Saint John Port F ■ j Ia 147 Ah - Saint John Airpork I- j I a Crescent Valley Forest Hills/ University Avenue Corridor Lakewood Millidgeville Centre The North End- -- -' Wat oo Villige V" airville Place wo dip Monte Cristo Gault Road The South io 0��df 6#.0 -!, - - --. - Lower West Side Urban Residential Opportunity Areas Suburban Residential Opportunity Areas Rural Residential Opportunity Areas 148 Creating the Municipal Plan 1. Public input on the growth strategy 2. Council to adopt growth strategy early in 2011 3. Public consultation on the municipal plan, including discussion on municipal plan policy topics 4. Define municipal plan policies `Rif Policy topic areas: • employment uses le infill • residential uses 0 urban design • mixed use arts, culture and heritage • parks and open spaces • primary development area • opportunity areas 151 • transportation • resource uses • natural areas Tell us what you think about: 1. Public engagement and communications 2. Where not to grow 3. Opportunity areas for growth 4. PlanSJ next steps &municipal plan policy areas 5. The overall growth strategy? 152 Tell us what you think Visit the PIanSJ Storefront in Brunswick Square Call the PIanSJ Office: 635 -2000 Visit www.saintjohn.ca /PIanSJ Become a fan of PIanSJ on Facebook Email: PlanSJ@saintjohn.ca Mail: PO Box 1971, Saint John, NB, E2L4L1 BY -LAW NO.: MV -10 A LAW TO AMEND A BY -LAW RESPECTING TRAFFIC ON STREETS IN THE CITY OF SAINT JOHN MADE UNDER THE AUTHORITY OF THE MOTOR VEHICLE ACT, 1973, AND AMENDMENTS THERETO ARRETE NO: MV - 10 ARRETE MODIFIANT L'ARRETE RELATIF A LA CIRCULATION DANS LES RUES DANS THE CITY OF SAINT JOHN EDICTS CONFORMEMENT A LA LOI SUR LES VEHICULES A MOTEUR (1973) ET LES MODIFICATIONS AFFERENTES Be it enacted by the Common Council of Lors d'une reunion du conseil municipal, The City of Saint John as follows: The City of Saint John a decrete ce qui suit : A By -law of The City of Saint John entitled "A By -law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto ", enacted on the 19th day of December, A.D. 2005, is hereby amended as follows: 1 Paragraph 5(9)(a) is amended by deleting the words "November 15 and April 15" and replacing them with "December 1 and March 31 ". 2 Schedule B — No Parking Anytime - is amended by adding the following words under the following headings : Street Side Limits Douglas West Main Street to Civic Avenue No. 215 Douglas West Brunswick Place to Avenue Civic No. 425 3 Schedule H -1 — Alternate Side Parking - is amended by deleting the following words under the following headings : Street Limits Douglas Ave. from Main Sreet to a point 190 metres north of Brunswick Place Douglas Ave. from Brunswick Place to Civic 425 4 Schedule R — List of Streets Excluded from Winter On- Street Parking Restriction - is amended by adding the following words under the following headings : Street Limits Par les presentes, 1'arrete de The City of Saint John intitule « Arrete relatif a la circulation dans les rues dans The City of Saint John edicte conformement a la Loi sur les vehicules a moteur (1973) et les modifications afferentes >>, decrete le 19 decembre 2005, est modifie comme suit: 1 L'alinea 5(9)(a) est modifie par la suppression des mots « le 15 novembre et le 15 avril >> et leur remplacement par « le l,L decembre et le 31 mars >>. 2 L'Annexe B — Interdiction de stationner en tout temps — est modifiee par 1'adjonction des mots suivants sous les titres suivants : Rues Cote Limites Avenue west de la au numero rue Douglas Main 215 Avenue west de la Place Douglas Brunswick au numero 425 3 L'Annexe H -1 — Stationnement unilateral alterne — est modifiee par la suppression des mots suivants sous les titres suivants : Rues Limites Ave Douglas de la rue Main a un point situe a 190 metres au nord de la Place Brunswick Ave Douglas de la Place Brunswick Au numero 425 4 L'Annexe R — Liste des rues exemptes de la restriction de stationnement sur rue pendant 1'hivers — est modifiee par Padjonction des mots suivants sous les titres suivants : Rues Limites Douglas Ave. Bentley Street to Main Street Ave Douglas de la rue Bentley a la rue Main 5 Schedule R — List of Streets Excluded from 5 L'Annexe R — Liste des rues exemptes de la Winter On- Street Parking Restriction - is amended restriction de stationnement sur rue pendant by deleting the following words under the 1'hivers — est modifiee par la suppression des mots following headings : suivants sous les titres suivants : 154 Street Limits Douglas Ave. Main Street to 190 metres north of Brunswick Place Douglas Ave. Brunswick Place to Civic 425 Rues Limites Ave Douglas de la rue Main a un point situe A 190 metres au nord de la Place Brunswick Ave Douglas de la Place Brunswick au numero 425 IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a fait has caused the Corporate Common Seal of the said apposer son sceau municipal sur le present arrete City to be affixed to this by -law the day le 2010, avec les signatures of , A.D. 2010 signed by: suivantes : Mayor /Maire Common Clerk/greffiere communale First Reading - November 29`h, 2010 Premiere lecture - le 29 novembre 2010 Second Reading -November 29`h, 2010 Deuxieme lecture — le 29 novembre 2010 Third Reading - Troisieme lecture - 155 BY -LAW NUMBER C.P. 110 -163 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 450 square metres, located at 159 St. John Street, also identified as PID number 00365122, from "R -2" One and Two Family Residential to "R -4" Four Family Residential classification pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: Mayor/Maire ARRETE No C.P. 110 -163 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une r6union du conseil communal, The City of Saint John a d6cr&6 cc qui suit : L'arr&6 sur le zonage de The City of Saint John, d6cr&6 le dix -neuf (19) d6cembre 2005, est modifi6 par: 1 La modification de 1'annexe <<A >>, Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 450 metres carr6s, situ6e au 159, rue St. John, et portant le NID 00365122, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone r6sidentielle — habitations de quatre logements <<R -4» conform6ment a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Furbanisme. - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du pr6sent aff&& EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arr6t6 le 2010, avec les signatures suivantes : Common Clerk/Greffi6re communale First Reading - November 22nd, 2010 Premiere lecture - le M novembre 2010 Second Reading - November 22nd, 2010 Deuxi6me lecture - le 20 novembre 2010 Third Reading - Troisi6me lecture - 156 PLANNING AND DEVELOPMENT / URBANISME ET DEVELOPPEMENT REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrbte de zonage de The City of Saint John r� e LU X10 °5 st O �4 a 4 "4 O w 5 ¢a 4 S 5 FROM / DE TO /A R -2 R -4 One and Two Family Residential a Four Family Residential / zone residentielle- habitations / zone residentielle- habitations unifamiliales et bifamiliales de quatre logements Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur Furbanisme Applicant: W.S. Reid Chedore Location: 159 rue St. John Street PID(s) /NIP(s) 00365122 06N86NW Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: December 2 decembre, 2010 Considered by P.A.C. /considers par le C.C.U.: November 16 novembre, 2010 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law # /Arrbte #: 157 Section 39 conditions 159 St. John Street — PID Number 00365122 Pursuant to the provisions of Section 39 of the Community Planning Act, a parcel of land with an area of approximately 450 square metres, located at 159 St. John Street, also identified as being PID Number 00365122, be subject to the following conditions: a. That the owner satisfy the Zoning By -law requirement of providing five off - street spaces; and; b. That the property be subject to a building inspection by the Building Inspector to ensure all building code issues are satisfied. 158 BY -LAW NUMBER C.P. 110 -164 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 460 square metres, located at 234 Rodney Street, also identified as PID number 00363770, from "R -2" One and Two Family Residential to "R -4" Four Family Residential classification pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: Mayor/Maire ARRETE No C.P. 110 -164 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a d6cret6 cc qui suit : L'arret6 sur le zonage de The City of Saint John, d6cret6 le dix -neuf (19) d6cembre 2005, est modifie par: 1 La modification de 1'annexe <<A >>, Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 460 metres carr6s, situ6e au 234, rue Rodney, et portant le NID 00363770, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone r6sidentielle — habitations de quatre logements <<R -4» conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Furbanisme. - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arr6te. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le 2010, avec les signatures suivantes : Common Clerk/Greffi6re communale First Reading - November 22nd, 2010 Premiere lecture - le 22 novembre 2010 Second Reading - November 22nd, 2010 Deuxieme lecture - le 22 novembre 2010 Third Reading - Troisi6me lecture - 159 PLANNING AND DEVELOPMENT / URBANISME ET DEVELOPPEMENT REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrbte de zonage de The City of Saint John rU a ti° s U� o b a c a, °S w seer Bo 4P a °ti �o .,.Ae i FROM / DE TO / A R -2 R -4 One and Two Family Residential ® Four Family Residential / zone residentielle- habitations / zone residentielle- habitations unifamiliales et bifamiliales de quatre logements Pursuant to a Resolution under Section 39 of the Community Planning Act * Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur Furbanisme Applicant: W.S. Reid Chedore Location: 234 rue Rodney Street PID(s) /NIP(s) 00363770 06N86NW Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: December 2 decembre, 2010 Considered by P.A.C. /considers par le C.C.U.: November 16 novembre, 2010 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistrs le: By -Law # /Arrets #: 160 Section 39 conditions 234 Rodney Street — PID Number 00363770 Pursuant to the provisions of Section 39 of the Community Planning Act, a parcel of land with an area of approximately 460 square metres, located at 234 Rodney Street, also identified as being PID Number 00363770, be subject to the following conditions: a. That the property be subject to a building inspection by the Building Inspector to ensure all building code issues are satisfied. 161 E December 6, 2010 Your Worship Mayor Ivan Court & Members of Common Council: Issue: Intergovernmental Affairs Resource (Point Person) Context: The rationale for presenting the need for the above mentioned resource would include: a) As Federal and Provincial dollars become more limited this position would assure our City receives our fair share of needed dollars; b) Major projects such as "Clean Safe Drinking Water" will require funding from both levels of government so it will be critical that we have a resource in place to persist on such critical infrastructure files; c) This resource could also ensure that relationship building between the City of Saint John and the other two levels of government is consistent and sustainable. As we move into 2011 Budget discussions the possibility of utilizing existing funds to implement this 'new' resource could be examined. Motion: That an Intergovernmental Affairs position for The City of Saint John be closely examined for implementation within our current funding and organizational structure during our 2011 Budget deliberations. Respe I submitted, Peter McGuire Councillor -- City of Saint John SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4LI I wwwsaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 ~� 162 REPORT TO COMMON COUNCIL M &C- 2010 -390 December 3, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Crescent Valley Update INTRODUCTION City of Saint John At the November 22, 2010 meeting of Common Council, the following resolution was adopted: That the City Manager provide an update with respect to the Province of New Brunswick's current planning stage regarding the positive redevelopment of the Crescent Valley neighbourhood. DISCUSSION The Province of New Brunswick continues to actively work toward the redevelopment of the Crescent Valley neighbourhood. The Province issued a request for proposals for the development of a number of parcels of land adjacent to Churchill Boulevard in September 2010. The deadline has since passed for submissions and it is understood that a number of proposals have been received. It is anticipated that these will be reviewed in the coming weeks and the Province will make a decision on whether it intends to proceed to work with one or a number of the proponents. RECOMMENDATION: It is recommended that this report be received and filed. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development 163 J. Patrick Woods, C.G.A. City Manager REPORT TO COMMON COUNCIL M & C — 2010 -403 3 December 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: 2011 INSURANCE BACKGROUND: f City of saint JcohiI A twofold general tender was initiated by the City for the purpose of obtaining the most beneficial quote for the City's 2011 insurance requirements, and, to establish an "Agent of Record ", for the City's insurance portfolio for the next five (5) years. This procedure is in keeping with the resolution approved by Council at the Open Session meeting of December 10, 1990. ANALYSIS: It will be the responsibility of the agent to obtain quotations on all insurance requirements for the City and to provide this insurance at cost, without any commissions. The "agent of record" is paid an annual fee for his services, a fee, which was specified in the tender documents. The following are the five -year agency fee breakdown for the agencies that have submitted a quote on the City's Insurance Requirements. Year AON HuestisCain 2011 45,000 18,000 24,900 2012 45,000 18,900 24,900 2013 45,000 19,850 24,900 2014 45,000 20,840 24,900 2015 45,000 21,880 34,900 *Present Rate (AON) for 2010 - $45,000 164 Page Two ANALYSIS... Cont' d; Six agencies / brokers took out tender documents, and we were fortunate to receive three quotes on our Insurance Requirements. We have received the following quotations for our 2011 Insurance Requirements. 1. Huestis Insurance Limited — with assistance from BFL Canada. - $ 889,197 Coverage is provided by the following Insurers: A) Chartis Insurance Company of Canada B) Markel Syndicate 3000 at Lloyd's 2. Aon Reed Stenhouse — - $ 1,479,694 Coverage is provided by the following Insurers: A) The St. Paul Fire & Marine Insurance Company 3. Cain Insurance Services Limited — Through Jardine Lloyd Thompson - $ 1,118,852 Coverage is provided by the following Insurers: A) Aviva Canada B) Certain Underwriters at Lloyds (syndicate 1886) The cost of initial insurance coverage for the year 2011 for each of the agencies is as follows: Huestis: Premiums of $ $ 889,197 plus a fee of $ 18,000 Total = $ 907,197 Aon: Premiums of $ $ 1,479,694 plus a fee of $ 45,000 Total = $ 1,524,694 Cain: Premiums of $ $ 1,118,852 plus a fee of $ 24,900 Total = $ 1,143,752 This compares to a total present cost of $ 1,130,588 for premiums and an agency fee of $45,000 in 2010. Based on the lowest quote; the insurance premium shows a decrease of 21 percent and the agency fee shows a decrease of 60 percent for the 2011 term. The overall affect on the 2011 insurance cost will translate into a 22.8 percent decrease in costs. 165 Page Three ANALYSIS .... Cont'd; The Insurance & Claims Officer has reviewed and analyzed this tender. The City's loss ratio would not warrant the large decrease in cost by our incumbent Agent and Insurer. In fact, had we not proceeded to tender and renewed with our present insurer, our premiums would have increased by almost $ 400,000 or 35 percent. Our present Insurers have been on risk since 2006, and our present agent since 2006. We will reap the benefits of the competition for the 2011 term, and then expect to move gradually back up to where it was over the next few years. This is not an unusual or unexpected occurrence. The City gets the benefit of the competitive quote, and the future premiums will be based on the City loss ratio. The loss ratios below are determined on our Package Policy which includes all coverage except for our Automobile Fleet and Garage Liability coverage. (Property, Boiler & Machinery, General Liability, Errors & Omissions, etc.) The key to maintaining or lowering future premiums is to keep our loss ratios low. The following will illustrate the loss ratios for the past years starting at January 1, 2006 up until September 8, 2010, on our coverage. The first table is loss for our package policy which includes all City coverage except for Automobile and Garage Liability. Losses include open reserves. Figures are based on initial annual premiums. Coverage Year Initial Losses Loss Premium to Date Ratio ( %) 1) Package 2006 581,278 2,435,511 418.99 Policy 2007 533,838 219,688 41.15 2008 531,453 474,372 89.26 2009 726,199 346,235 47.68 2010 846,116 368,183 43.51 (At Sept 8) Totals: ------ - - - - -- 3,218,884 ----- - - - - -- 3,843,989 ------ - - - - -- 119.42 2) Auto — Fleet 2006 325,150 25,687 7.90 2007 277,110 71,839 25.92 2008 280,710 147,338 52.48 2009 281,430 135,971 48.31 2010 281,526 35,948 12.77 (At Sept 8) Totals: ------- - - - - -- 1,445,926 ------- - - - - -- 416,783 ------- - - - - -- 28.82 166 Page Four ANALYSIS .... Cont'd; 3) Garage 2006 2,500 0 0 2007 2,500 0 0 2008 2,500 0 0 2009 2,500 0 0 2010 2,500 -------- - - - - -- -------- 0 - - - - -- 0 (At Sept 8) ------- - - - - -- Totals: 12,500 0 0 4) Total 2006 908,928 2,461,198 270.78 Annual 2007 813,448 291,527 35.84 Figures 2008 814,663 621,710 73.32 2009 1,010,129 482,206 47.74 2010 1,130,142 --------- - - - - -- 404,131 -------- - - - - -- 35.76 (At Sept 8) ------ - - - - -- Totals: 4,677,310 4,260,772 91.10 FINANCIAL IMPLICATIONS: Once approximately $ 50,000 of recoverable premium, from Harbour Station, and The Parking Commission, is removed from the total cost, the City is left with approximately $ 850,000 in overall insurance cost for 2011. (Not including Deductible projections.) In assessing the financial impact of the premiums and deductibles on the City, we will review in relation to the overall City budget being allotted for Insurance and Deductibles. The projected budget for the 2011 Insurance term was a hold the line budget for both insurance and deductibles. i) Premiums: There is an approximate 21.4 percent decrease in the insurance cost level. This is based on the Huestis Insurance Ltd. quote which is the lower of the quotes received. This decrease in premiums is primarily due to the competition that was expected on this tender. It should be noted that there will be some increases when we include some of the other minor policies that we have carried to enhance our insurance protection. They are enhancement coverage which, will be procured if the value is deemed beneficial to the City. 167 Page Five FINANCIAL IMPLICATIONS ... Cont'd; ii) Deductibles: The Deductible arrangements have remained unchanged for the 2011 term with the exception of the non -owned auto coverage, the deductible would change from $ 2,500 to $ 1,000. iii) Coverage: The lowest quote received by Huestis also provides some additional coverage or limits. We currently have liability limits of $10,000,000 with this quote they would increase to $25,000,000. We also do not carry collision coverage for our fleet vehicles owned by the city, their quote would include all perils coverage on a replacement cost basis. Attached to this report are three schedules which set out the various coverage, deductibles, and premiums, being offered. The City's Insurance & Claims Officer has analyzed the information and provides the following highlights: L PROPERTY: The premium for this coverage has decreased by $ 48,921, or 33.5 percent under the 2010 premium. The decrease is due mainly to competition. There will be various additional and return premiums throughout the year for adding or removing buildings or contents. Some known additions and deletions that occurred in 2010: a) Added - Harbour Station — new score board and clock — Approximately $ 737,000 b) Added - New Sand & Salt Storage - Bay Street — Approximately $ 450,000 c) Added — renovations to Latimer Lake Treatment Facility — Approximately $ 700,000 d) Added — Churchill Water Tower - Approximately $ 1,750,000 e) Added — Monte Cristo Lift Station — Approximately $ 500,000 f) Several smaller projects were completed and there were some smaller properties demolished in 2010. 2. AUTOMOBILE: The premium for this coverage has decreased by $ 73,746 or 26.2 percent under the 2010 premium. The decrease cannot be attributed to our poor loss ratio, so we can only assume that the competition was the key factor. It is likely that we will see steady future increases for this coverage unless we can maintain our loss ratio. The number of vehicles will be reviewed just prior to January 1, 2011. The actual premium may rise or fall slightly, depending on whether the number of vehicles registered in the Fleet Lists for October 2010, rises or falls just after the January 1, 2011 renewal date. 168 Page Six 3. PUBLIC LIABILITY: The premium for this coverage has decreased by $ 130,462 or 23.2 percent. Once again the decrease cannot be attributed to our poor loss ratio, so we can only assume that the competition was the key factor. It is also likely that we will see steady fixture increases for this coverage unless we can improve the loss ratio. 4. ERRORS & OMISSIONS: The premium for this coverage has increased by $ 32,548 or 74 %. This coverage includes Municipal Employee Benefits Liability and includes coverage for any negligent act, error or omission of the Insured arising out of the administration of employee benefits (Group Life, Group Accident and Health Insurance, Pension Plans or Stock Subscription Plans). While not certain, it is likely that the losses from 2006 are directly attributable to this increase. 5. ENVIRONMENTAL LIABILITY: Premiums for this coverage would increase from $ 9,000 to $ 33,711. Due to increasing concerns about the environment and market pressures being brought to bear, there is a growing trend towards more and larger Environmental Liability Claim payouts. In order to address this issue we are forced to increase coverage for the present $1,000,000 to $5,000,000. 6. Boiler and Machinery: The Boiler and Machinery Coverage premium is now included with our Property Premium. 7. Non -Owned Auto: The premium this year is $350 and in previous years was included in our other coverage provided by the insurer. 8. Garage Liability: The premium for this coverage has increased by $500. Out of a total premium of over $ 900,000 this is fairly insignificant. Considering our total insurance premiums, the total Garage Liability policy only makes up .33% of our total premium. Funds will be included in the operating budget to cover the cost of the 2011 premiums. 169 Page Seven RECOMMENDATION: It is recommended that Council accepts the insurance package offered by the Huestis Insurance Ltd., including the required increase in our Environmental Liability Limits to $5,000,000, and as such that Council approves payments as follow: Huestis Insurance Limited $ 932,479.00 Broken Down as Follows: Insurance premiums as per tender $ 889,197 Service Fee $ 18,000 Premium for increased Environmental Liability Limits $ 25,282 Total $ 932,479 Respectfully submitted, rdj g�' David J. Logan Purchasing Agent Patrick Woods City Manager 170 SCHEDULE "A" PROPERTY (ALL RISK) INSURANCE: 2009 2010 2011 Values Insured: 183,511,276 184,880,726 190,564,331 Premiums: $137,633 $146,056 $97,135 Percentage Increase: (8.62%) 6.12% (33.5 (Decrease) The increase, in values, is approximately $5,683,605. This consists of a one (1) percent cost of living increase of the 2010 values; (Approximately 1,850,000), along with the addition of a $ 737,000 increase in the Harbour Station values due to a new score clock and system, $ 450,000 on a new Salt Shed on Bay Street, $ 110,000 on two new heavy duty Fork Lifts being leased for five (5) years, $ 100,000 on two newly acquired Quonset buildings on Egbert Street, $ 700,000 in work done to the Latimer Lake Treatment facility, $1,750,000 addition of the Churchill Water Tower, $ 450,000 for a new Lancaster Lagoon Generator and building, $ 110,000 for the Colpitts Underground Lift Station, $ 500,000 for the Monte Cristo Lift Station, and, $ 150,000 on 10 additional Ticket Display Machines at $ 15,000 per machine. There have also been several properties demolished and removed from our coverage during the 2010 term. Other items that are included as part of our Property Schedule: Fine Arts, Extra Expense, Valuable Papers, Accounts Receivable, Watercraft Floater, Survey and Equipment Floater, and other minor benefit coverage. J. Emery LeBlanc, CIP Insurance & Claims Officer Ian Fogan BBA FCIP Insurance & Claims Officer 171 SCHEDULE "B" AUTOMOBILE FLEET INSURANCE: 2009 2010 2011 Coverage Limits: 5,000,000* 5,000,000 * 25,000,000 Deductible Amount: 2,500 2,500 2,500 Premiums: 281,430 281,526 207,780 Percentage Increase: 0.26% 0.03% (26.2 %) (Decrease) * We requested $10,000,000 limits and in previous years, an excess policy for $5,000,000 would bring coverage to 10,000,000, this quote for 2011 includes $25,000,000 in coverage. The number of vehicles listed for the 2011 quotation is 402.This is up by seven (7) vehicles over the 2010 initial quote listing. An up -to -date list of vehicles will be provided in January and the premium will be adjusted accordingly depending on the actual number of vehicles as of January 1, 2011. An adjustment will be done each year. We will provide the number of vehicles added or removed from the fleet throughout the year and 50 percent of the charge for that particular type of vehicle will be charged or refunded as appropriate. (NBEF # 21B) The numbers of claims and the annual loss ratios have been good for this coverage. The Soft Tissue Cap and the No Fault Property Damage Legislation passed by the Province has been a major factor in keeping our loss ratio low. If the number of claims can continue to be reduced; this, of course, should result in a lower loss ratio for the City and a continued hope for future premium reductions. Coverage is also being enhanced to provide us with all perils coverage with replacement cost coverage, not just comprehensive in previous years. J Emery LeBlanc, CIP Insurance & Claims Officer Ian Fogan, BBA FCIP Insurance & Claims Officer 172 SCHEDULE "C" GENERAL LIABILITY INSURANCE: 2009 2010 2011 Coverage Limits: 5,000,000 * 5,000,000 * 5,000,000 Deductible Amount: 25,000 25,000 25,000 Premiums: 468,600 575,742 442,280 Percentage Increase: 81.86% 22.86% (23.2%) (Decrease) * In previous years, an excess policy for $5,000,000 would bring coverage to 10,000,000. Our current quote provides excess policy for $20,000,000 bringing total coverage to $25,000,000. The increase in previous years was related to the increase in the loss ratio for 2006 and the increased number of claims presented in 2008 and 2009. While insurers have expressed concern over the increase in the 2006 loss ratio due to claims that have been presented after the 2006 term, this insurer who provided this quote for 2011 was willing to overlook the 2006 loss ratio give that it was related to one unprecedented claim event. At the beginning of 2007, the loss ratio for the 2006 Liability policy was 15.17 percent. As of the beginning of 2010 it is now 782.09 percent. J. Emery LeBlanc, CIP Insurance & Claims Officer Ian Fogan, BBA FCIP Insurance & Claims Officer 173 SCHEDULE "D" 2010 Tender Variances from the Low Bidder: The low bid for the 2011 Insurance Tender has come in at $ 236,555 less than the closest bid. The low bidder is new to the City and we therefore will point out some of the variations to the tender requirements. Although the variations have been pointed out in the tender document, for each type of coverage, we will have to await the receipt of actual insurance wordings to determine all aspects of the coverage. INDICATED VARIATIONS 1. Property: No variations in coverage indicated. 2. Boiler and Machinery: We requested a limit per accident of $10,000,000 and a deductible of $5,000. The quote provides a limit per accident of $184,370,580 in line with the City's property exposure. 3. Automobile Fleet: We requested limits of $10,000,000 with a $2500 deductible on comprehensive coverage. The quote provides $25,000,000 coverage with $2500 deductible on all perils. It also includes replacement cost regardless of age. 4. Comprehensive General Liability: No variations in coverage indicated. 5. Excess Liability Protection Policy: The Tender request a $ 10,000,000 limit on Liability coverage. This Excess Policy provides $ 20,000,000 in excess of a $ 5,000,000 limit on the following Liability policies: a) Comprehensive General Liability; b) Municipal Errors and Omissions c) Automobile, Section A; d) Garage Liability; e) Non -Owned Automobile Liability. 6. Non -Owned Liability Policy: We requested a Limit of Protection of $10,000,000 with a $2500 deductible. This quote provides $25,000,000 limits with a $1,000 deductible. 174 Schedule "D ", Page: (2) 7. Municipal Errors and Omissions: We requested a limit of $10,000,000 and this quote provided a limit of $25,000,000. This would also include Municipal Employee Benefits Liability. 8. Environmental Liability: ($ 1,000,000 Limits) No variations in coverage indicated but we were also provided with quotes for $2,000,0000 and $5,000,000 limits as we requested. The $ 1,000,000 liability limits is provided with a premium of $ 33,711 The $ 2,000,000 liability limits could be provided with a premium of $ 46,015 The $ 5,000,000 liability limits could be provided with a premium of $ 58,993 An additional $ 25,282 would be required to increase our limits from the $1,000,000 limits requested to $ 5,000,000 as commonly required when working with the Federal or Provincial governments. 9. Garage Liability: No variations to coverage listed. 10. Comprehensive Crime Insurance: The combined limits requested add up to $ 725,000. The quote provides $3,000,000 limits. SUMMARY: The coverage being offered by Huestis through Markel and Chartis is not unusual or inconsistent with the other coverage being offered. Every insurer has some variations to their wordings and only after the full policies are received can actual wordings be compared. J. Emery LeBlanc, CIP Insurance & Claims Officer Ian Fogan, BBA FCIP 175 Insurance & Claims Officer 176 REPORT TO COMMON COUNCIL M & C — 2010 -394 3 December 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposal for Operational Review - Fleet BACKGROUND: f City of saint J1--oh iI Proposals closed on Thursday September 23, 2010 for the engagement of professional services to undertake a Fleet Operations Assessment for the City of Saint John. This requirement was born out of a need to address three major concerns surrounding the establishment, administration and operation of the City's Fleet Services and Fleet Administration sections. These concerns included; 1) Governance — a complete review of existing fleet related policies and procedures, 2) Fiscal Sustainability — a review of the present business model including user fees, maintenance charges and fleet replacement practices and, 3) Operational Structure — Management practices, staffing levels and facilities. The product of this proposal is in accordance with the requirements laid out in the "Service Review Policy", that all service reviews will provide a report that: 1) Documents the research and analysis completed as part of the service review, 2) Presents service goals and objectives that describe services expectations that provide a balance between community needs and funding constraints, 177 -2- 3) Presents findings and recommendations for service improvements (or discontinuation of service) that responds to the objectives defined in the statement of work for the service review. 4) Provides a plan for implementing recommended service improvements (or discontinuation of service) including resource requirements (to implement the change and on -going service operations). 5) Presents a set of performance measures for the service to determine if recommended service improvements are achieving desired results. Measures should complement the methodology defined by the City in its Accountability Framework for the development of performance measures. ANALYSIS: The following is a list of the 8 companies who chose to participate in this competitive bid process by offering a proposal submission; Deloitte and Touche Saint John, NB Price Waterhouse Coopers Saint John, NB KPMG Canada Toronto, Ont CGI Information Frederiction, NB Systems Chatham Consulting Inc Chatham, NJ TransTech Management Greensboro, NC SNC- Lavalin Inc Montreal, PQ Mercury Associates Inc Gaithersburg, MD Individuals including staff from Materials Management, Fleet Services, Fleet Administration, Finance and Corporate Planning were brought together as a proposal review committee charged with the responsibility of evaluating the bids offered in accordance with the requirements of the proposal call and the criteria contained within the bid documents. 178 -3- ANALYSIS .... Cont'd; In accordance with the established practices each of the evaluation team members was provided with a copy of the proposal call document, copies of each of the bids received and an evaluation summary sheet and asked to review both the proposal call and responses and to rank each from best to worst. Upon completion of this task, the Facilitator, the City's Assistant Purchasing Agent, brought the team together with the sole purpose of obtaining a consensus for short listing the three best bids. Although the individual rankings for the top 3 bidders was different for each of the team members, the team was unanimous in the selection of the following 3 bidders as the short list, in particular order, they were; Mercury Associates, SNC Lavalin and TransTech. At this point the financial bids for each of the top 3 bidders were opened and once a factor was established, these were added to the individual rankings. As the team was unable, at this point, to come to a consensus for recommending award of this bid to one bidder, it was determined that each bidder would be invited to submit an oral presentation and to answer specific questions about their bids that the Evaluation Team felt needed additional clarification. It was only after this point in the process that the Evaluation Team was able to unanimously select Mercury Associates Inc. as the one bidder who best addressed the requirements and needs of the proposal call. While not the determining factor it is a coincidence that Mercury also submitted the lowest project price of the three short listed bidders. FINANCIAL IMPLICATIONS: If awarded as recommended, the cost to undertake the required operational assessment of the fleet area and receive a report of recommended actions aimed at improving the level of service and sustainability of Fleet Operations, as described in the "Service Review Policy ", will be $32,560.00 plus tax. Should it be determined that it is Council's wish that the vendor submit his final report and recommendations to an open session of Council meeting, there would be an additional cost, necessary to cover travel and expenses, of $2,500.00. While the report will address in general terms and provide guidelines and directions for staff to assist in the establishment of a process for reviewing and "Right- Sizing" the Fleet, the vendor has offered to provide a more comprehensive analysis of the present fleet size and configuration complete with specific recommendations for immediate adjustments complete with an estimate of the savings to be recognized, at an additional cost of $20,000.00. Staff would like to consider this as a phase 2 to be undertaken only upon the successful completion of the primary engagement. 179 ma RECOMMENDATION: It is recommended that the proposal submitted by Mercury Associates Inc., for the undertaking of a Fleet Operations Assessment as detailed in the Request for Proposals of the same title and numbered 2010- 092204P, in the amount of $32,560.00, plus tax and an additional amount of $2,500.00 for travel and expenses to provide the required report to an open session meeting of Common Council, be accepted and further that upon successful completing of this project that Mercury be engaged to undertake a comprehensive review and report, complete with recommendations for "Right- Sizing" the City's fleet of vehicles and equipment at a quoted cost of $20,000.00. Respectfully submitted, rdJ g�, David J. Logan Purchasing Agent Patrick Woods City Manager 180 REPORT TO COMMON COUNCIL M &C2010 -395 December 2nd, 2010 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, SUBJECT: QUALITY, COST AND SUSTAINABILITY OUR ESSENTIAL DRINKING WATER SERVICE BACKGROUND n _ The City of Sint jz n There should be no doubt; assuring safe, clean drinking water is very serious business. Water (and wastewater) services exist primarily for reasons of public health. Water is necessary for life and good health; consuming adequate quantities of good quality drinking water is essential for our mental and physical wellbeing. For these reasons, Saint John Common Council has made the assurance of safe, clean drinking its foremost priority; stated openly, consistently and vigorously over several years. In fact, successive Councils have invested over $80 million in drinking water improvements over the last decade ($20M in 2010111) and a comprehensive action plan has been developed to bring needed high quality water services to this community. That plan has been presented publically, discussed widely and communicated formally to elected representatives and administrative officials at every level of government. The Saint John public has also made its views explicitly clear; citizens and their families need and must have the assurance of safe, clean drinking water. Drinking water is the most important service priority of the community. The challenge of achieving safe, clean drinking water for the people of Saint John, however, involves more than modern treatment technologies and making much needed infrastructure upgrades. It is also about investing in the community and its future; about careful financial management and a sustainable water utility for future generations of Saint Johners. Water resources need to be cared for, used wisely and recognized for their immeasurable value. Purpose of Report The purpose of this report is to emphasize the critical importance of Council's continued diligence in pursuing firm funding commitments and a definitive timeline for implementation of the Safe Clean Drinking Water Program, and to advise Council on measures to ensure the investments to be made in the drinking water service are in the best long -term financial interests of the people of Saint John. 4 SAFE, CLEAN DRINKING WATER 181 SAINT JOHN ANALYSIS QUALITY, COST AND SUSTAINABILITY OUR ESSENTIAL DRINKING WATER SERVICE Fundamental Principles PAGE 2 DECEMBER 11T, 2010 The services and governance of Saint john Water, with its policies, organization, operating methods, business model, contracts, collective agreements and customer focus, must be based on two core principles: 1. High service standards - essential for public health, safety, quality of life, and the environment. 2. Prudent financial management - achieving operational efficiencies and optimizing value for utility ratepayers. These involve looking beyond today's circumstances; recognizing the fundamental importance of long -term sustainability and protecting the public's precious water assets. This report will focus on "Principle 2" - prudent financial management. Essential Need - Modern Drinking Water Treatment for 1 The absence of modern water treatment in Saint john is a fundamental deficiency; one that severely limits this community's ability to assure the safety of its drinking water. This means an unacceptable level of risk. Bacteria, viruses and other pathogens, such as Giardia and Cryptosporidium, can be present in any surface water source - like Loch Lomond, Latimer Lake, Spruce Lake and the Musquash system. The matter of high service standards and the safety of drinking water ( "Principle 1 ") will be the subject of a future report to Council. Estimated Investment in Needed Upgrades The Safe Clean Drinking Water Program is the City's multi -faceted investment plan of capital upgrades to assure high quality potable water for the people of Saint john. The overall estimated cost of component projects is currently $2S9,4S0,000 (adjusted for inflation to a planned 2015 implementation mid -point). The full fiscal support of both the Province of New Brunswick and the Government of Canada is essential. Even with that, there will be a substantial impact on user rates; on what households, businesses and institutions will need to pay for a high quality drinking water service. There is no "magic bullet" solution, no "free money ", or no "low cost" option to what needs doing. The Program includes a 100 MLD conventional water filtration treatment facility to be located just south of the Little River Reservoir, 20 system infrastructure projects necessary for treatment implementation, industrial separation (for the service to the Irving Oil Refinery) and five water use efficiency measures tied directly to sizing (and cost) of facilities and infrastructure. 182 SAFE, CLEAN DRINKING WATER SAINT JOHN QUALITY, COST AND SUSTAINABILITY OUR ESSENTIAL DRINKING WATER SERVICE PAGE 3 DECEMBER 11T, 2010 Attached is the proposed 7 -year schedule for implementation of SCDW Program projects. While each component project can be considered individually, the whole package of improvements is required to assure safe, clean drinking water for the serviced community. The tentative schedule of investments, over the 7 -year period, is summarized in the table below. Note that the summary begins with "Year 2 "; the Infrastructure Stimulus Fund projects being completed before March 31", 2011 ( "Year 1 ") are not included. TENTATIVE SUMMARY OF ANNUAL INVESTMENTS SAFE CLEAN DRINKING WATER PROGRAM Year Treatment Facilities System Upgrades & Water Use Efficiency Annual Total 2 $1,500,000 $2,000,000 $3,500,000 3 $6,000,000 $2,825,000 $8,825,000 4 $6,000,000 $31,110,000 $37,110,000 5 $31,500,000 $32,005,000 $63,505,000 6 $31,500,000 $37,150,000 $68,650,000 7 $31,500,000 $35,220,000 $66,720,000 8 $2,000,000 $9,140,000 $11,140,000 Totals $110,000,000 $149,450,000 $259,450,000 Inflation is an important consideration in planning for infrastructure investments; construction costs will rise as implementation is delayed and timelines pushed back As this community's users of the drinking (potable) water service do not have the fiscal capacity to fund the Program, its implementation is dependent on a clear and firm funding commitment from the Province of New Brunswick and the Government of Canada. A definitive timeline for implementation would flow from that commitment. The Program is structured systematically into component parts; that can take advantage of partial funding allocations -as it did in 2010 with the Infrastructure Stimulus Fund program. As such, implementation of individual projects can be undertaken with an understanding of how each fits into the overall Program plan. This offers a degree of flexibility to the parties of the funding agreements for working out an implementation timetable that is acceptable to all. 183 SAFE, CLEAN DRINKING WATER SAINT JOHN QUALITY, COST AND SUSTAINABILITY OUR ESSENTIAL DRINKING WATER SERVICE Economic Realities, Choices and Cost - Effective Delivery PAGE 4 DECEMBER 11T, 2010 Members of Council and citizens understand today's economic conditions and the fiscal pressures facing all governments. This reality adds significantly to the challenge of safe, clean drinking water for Saint john. Decision choices will be extremely difficult. Also, customers (users) will have to pay more for water services. As difficult as higher costs may be, the true value of water service must be reflected in the cost to users. The requirements to assure safe, clean drinking water for Saint john has been documented and communicated. Can those be met in the foreseeable future? Are governments (at all levels) able to commit needed funding for this community priority? Can the Saint john public realistically expect implementation of the Safe Clean Drinking Water Program over the next 7 years (... or the next 10 or the next 15 years)? A joint team of Robinson, Stafford & Rude and NCE Value Engineers was engaged to lead a comprehensive value engineering (VE) review of the Action Plan for Safe, Clean Drinking Water. This systematic, function -based evaluation of planned upgrades was undertaken to enhance overall program performance and to help achieve best value for the major investments being made. All critical aspects of the Plan were considered. Given the magnitude of the financial challenge facing the City's Water Utility, funding options have been kept open. To that end, Council authorized a preliminary funding submission to PPP Canada for the Safe Clean Drinking Water Program and its full range of project components. The P3 Canada Fund could provide financial contributions up to 25% of eligible direct construction and development costs. The next step in the P3 process is to undertake a "business case" analysis of the application. At 50% funding (other %2 by PPP Canada), this would cost the utility something in the order of $200,000 or more; an amount that has to be budgeted for 2011. While a P3 approach is an option, it is by no means one that is clearly the most affordable over the long term. Experience has shown that the "business case" analysis alone will not determine this. In fact, the VE experts engaged by the City to consider the question of program delivery strategy recommended something different; that: the City move forward using an optimized traditional design - bid - build" approach (CF 7), provided that traditional public financing can be obtained for the program. If the needed funding cannot be obtained, then the City should give further consideration to AF -3 in association with an optimized design - bid -build approach (CF 7) to determine if alternative financing will benefit the City." Given the question of affordability for ratepayers and the stress on rates, Saint john Water must be prepared to advise on the most fiscally responsible delivery strategy for the City of Saint john - in real, quantifiable terms. To that end, a cost -effectiveness (or affordability) analysis will be undertaken to clearly delineate the real costs of alternative approaches and to find the least -cost solution for achieving the ultimate objective. 184 SAFE, CLEAN DRINKING WATER r° SAINT JOHN QUALITY, COST AND SUSTAINABILITY OUR ESSENTIAL DRINKING WATER SERVICE PAGE 5 DECEMBER 11T, 2010 The City has also been in communication with officials at the Federation of Canadian Municipalities on eligibility for funding under the FCM Green Municipal Fund. Although the fund is not designed for large infrastructure upgrade projects, we will be making application for 50% funding for two water use efficiency components of the Safe Clean Drinking Water Program (up to $350,000 each). The water use efficiency and public engagements plans are geared to enhanced water conservation and achieving the most efficient usage of the community's water resources. The success of conservation and water use efficiency measures will ultimately translate into controlling costs to users. PRIORITY FOR OUR COMMUNITY The complementary principles of high service standards and prudent financial management are essential guideposts in the transition of the drinking water service. All must remain focused on what needs to be done and to work together to facilitate implementation of the Safe Clean Drinking Water Program. Saint John Water will be seeking to enhance the economic and business side of the utility, to position itself best to assure a sustainable water and wastewater future for the people of this community. Council should continue its work to secure the necessary funding agreements with the other levels of government. In doing so, we believe it important to seek the guidance of and to work closely with those elected and appointed officials who can help bring this about. Only with the political and funding support of the Province of New Brunswick and the Government of Canada can the ultimate goal of the Action Plan be achieved. Safe, clean drinking water is essential for the people of Saint John and the economy; and it is vital to the future of this community. RECOMMENDATION It is recommended that the Mayor and Common Council continue to work diligently with elected representatives of the Province of New Brunswick and the Government of Canada to establish a definitive timeline for implementation and a firm funding commitment for the City of Saint John's Safe Clean Drinking Water Program; and to support the financial and business management measures that will be brought forward. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner, For Saint John Water 185 J. Patrick Woods, CGA City Manager SAFE, CLEAN DRINKING WATER Safe, Clean Drinking Water Program 10JECT ►Treatment, Water System Improvements and Water Use Efficiency - Necessary for Treatment Implementation Ahn F.ginnars °r� y YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 Ql Q2 Q3 Q4 Ql Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Ql Q2 Q3 Q4 Q1 Q2 Q3 Q4 WATER TREATMENT PLANT I i COMMISSIONING 1. ROBERTSON LAKE DAM AND TUNNELS UNDER AIRPORT RUNWAYS 2. LATIMER LAKE INTAKES AND DAM UPGRADES 3. SUPPLY TRANSMISSION - PHINNEY HILL TO LAKEWOOD PUMP -- s STATION - 3.2km 1050mm dia. Pipe - -- 4. SUPPLY TRANSMISSION - LAKEWOOD PUMP STATION TO WTP - 2.5km 1050mm dia. Pipe 5. TRANSMISSION EAST - WTP TO SANDBANK HILL - 5.9km 1050mm dia. Pipe 6. TRANSMISSION EAST - CENTRAL - SANDBANK HILL TO MARSH CREEK - 4.8km 600mm dia. Pipe 7. TRANSMISSION CENTRAL - MARSH CREEK TO METCALF STREET (PRV 107) - 2.2km 500mm dia. Pipe 8. TRANSMISSION - BEAVERBROOK AVENUE (IMPROVED —' —� $1,800,000 MILLIDGEVILLE FEED) -1.1km 400mm dia. Pipe 9. TRANSMISSION - CHESLEY DRIVE (PRV107 TO REVERSING FALLS BRIDGE) - 2.1km 500mm dia. Pipe 10. TRANSMISSION - REVERSING FALLS BRIDGE - 417m 500mm dia. Pipe 11. TRANSMISSION - DEVER ROAD (MAIN STREET WEST TO MANCHESTER AVENUE) - 2.1km 600mm dia. Pipe and Rider Main 1 12. TRANSMISSION - OCEAN WESTWAY (GAULT ROAD TO SPRUCE LAKE) - 3.4km 600mm dia. Pipe and Rider Main , 13. SPRUCE LAKE INDUSTRIAL PARK POTABLE WATER MAIN 14. COTTAGE HILL ZONE UPGRADES AND HARBOURVIEW CONNECTION -1.1km 300mm dia. Pipe 15. NORTH END WATER STORAGE RESERVOIR (3.9ML - FORT HOWE) 16. WATER STORAGE RESERVOIR AT WTP SITE (12ML) LEGEND: Q DESIGN, APPROVALS, TENDER 0 CONSTRUCTION & IMPLEMENTATION 2010 SAFE, CLEAN DRINKING WATER PROJECTS L $21,900,000 ' NOTES: • Water Treatment Plant estimates of probable cost are found in a separate report. • The project costs have been escalated to reflect construction inflation of 5% per year to 2015 (estimated mid point of program). • The costs provided are HST inclusive and account for the City of Saint John HST rebate. Engineering and contingency have been included. CBCL Limited 186 Page 1 of 2 t~n q. Safe, Clean Drinking Water Program Treatment, Water System Improvements and Water Use Efficiency - Necessary for Treatment Implementation YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 °' PROJECT Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 SYSTEM PUMPING STATION IMPOVEMENTS SYSTEM PUMPING STATION IMPOVEMENTS 17. REVERSING FALLS BOOSTER PUMP STATION $3,340,000 $2,415,000 18. SPRUCE LAKE PUMP STATION UPGRADE SYSTEM REHABILITATION SYSTEM REHABILITATION 19. WATER MAIN CLEANING AND LINING 20. WEST SYSTEM MODIFICATIONS $3,165,000 21. OCEAN WESTWAY REHABILITATION (SPRUCE LAKE TO GAULT ROAD) 22. POTABLE TRANSMISSION EAST REHABILITATION (LAKEWOOD PUMP STATION TO SANDBANK HILL) 23. EAST PRESSURE MODIFICATIONS 24. STORAGE TANK REHABILITATION (COTTAGE HILL AND ROCKWOOD PARK) IMPROVEMENTS EAST INDUSTRIAL SYSTEM •O 25. INDUSTRIAL TRANSMISSION NEW (LAKEWOOD PUMP STATION TO SANDBANK HILL) 26. INDUSTRIAL TRANSMISSION REHABILITATION (LAKEWOOD PUMP STATION TO SANDBANK HILL) WATER USE EFFICIENCY WATER USE EFFICIENCY 27. WATER USE EFFICIENCY PLAN $350,000 28. DISTRICT ZONE METERING AND SYSTEM INTEGRATION $1,400,000 -- -' ' "' 29. WATER USE EFFICIENCY AND ICI METER RENEWAL r - - -i 30. UNIVERSAL CUSTOMER METERING 31. ENHANCED LEAK DETECTION AND REPAIR 32. PUBLIC EDUCATION - NEED, CONSERVATION AND COST $320,000 ANNUAL TOTAL - TREATMENT .• 1 YEAR 2 YEAR 3 $1,500,000 $6,000,000 YEAR 4 $6,000,000 YEAR 5 $31,500,000 YEAR $31,500,000 $31,500,000 $2,000,000 ANNUAL TOTAL - SYSTEM AND WATER USE EFFICIENCY $22,680,000 $2,000,000 $2,825,000 $31,110,000 $32,005,000 $37,150,000 $35,220,000 $9,140,000 CUMULATIVE TOTAL (YEARS 2 to 8) $3,500,000 $12,325,000 $49,435,000 $112,940,000 $181,590,000 $248,310,000 $259,450,000 LEGEND: DESIGN, APPROVALS, TENDER CONSTRUCTION & IMPLEMENTATION O 2010 SAFE, CLEAN DRINKING WATER PROJECTS NOTES: * Water Treatment Plant estimates of probable cost are found in a separate report. * The project costs have been escalated to reflect construction inflation of 5% per year to 2015 (estimated mid point of program). * The costs provided are HST inclusive and account for the City of Saint John HST rebate. Engineering and contingency have been included. CBCL Limited 187 Page 2 of 2 M &C 2010 -402 December 2, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councilors, Re: Vacant Land and Surplus Properties Background In March of 2010 the Commissioner of Planning and Development responded to the following motion adopted at the February 15, 2010 meeting of Common Council: That the City Manager present the Mayor and Council in one month's time a solution focused action plan with respect to transforming vacant land and surplus properties into growth opportunities for Saint John. Staff responded with a report which addressed the motion and has been attached for reference. The following recommendation was adopted by Council. Recommendation That Common Council direct the City Manager to prepare a report which includes a list of vacant properties that have already been declared surplus and additional land holdings which are recommended for designation as surplus property by the end of May, 2010. Real Estate staff subsequently commenced a process of reviewing its inventory of more than 800 parcels and determined there were approximately 50 parcels which warranted review. Several of the 50 parcels have development potential; however the majority of the sites have limited development potential and in many cases no development potential due to a variety of factors. Of the 50 parcels initially shortlisted, the final list recommended to Council as surplus to the City's needs totals three parcels, two of which 188 2 had been offered previously. It should also be noted the Sandy Point lands and properties surrounding Peel Plaza are not involved in this process. Staff was also asked to prepare a standardized disposal process for surplus properties. The process most recently utilized by the City was as follows: 1- Real Estate/Facility Management annually creates a list of potential sites which the organization might consider as unnecessary to its operations. 2- This list of parcels is circulated to all municipal departments to ensure that any parcel identified can be delisted by those with an interest or future use for the site. 3- Once the list is modified based on departmental needs the final list is forwarded to Council for consideration. 4- Should Council deem the parcels surplus to the City's needs a public proposal call is initiated to secure proposals and offers for development of said sites. 5- Proposals are forwarded to Council and analyzed for value and proposed development with recommendations brought forth based on the best benefit to the City. In the event that the value for any property being offered as surplus is suspected to be in excess of $100,000 an appraisal of said property must be secured for information purposes. 6- Accepted proposals are transferred to the prospective developer. 7- Surplus properties not sold as part of the "Surplus Call" may remain available for sale and development for the remainder of the year with submissions being received by the Real Estate Services Department. Staff may determine market value for such properties in the course of negotiating the sale of same. 8- A report to Common Council would detail any sale and development opportunity. This process would still serve the City well as it ensures all stakeholders are afforded the opportunity to speak of its interests in the City's surplus lands and ultimately Council will determine the viability of any proposal. One further potential improvement to the Policy would see the Surplus Parcels and the corresponding Call for Proposals posted to the City's Website in addition to the traditional public advertising in the local newspaper. Staff was asked to bring forth a list of properties which may be made available for a call for development proposals. The following properties have been featured in previous calls for development and present the best opportunity from the City's perspective to garner appropriate development where current demand is believed to exist. 3 SURPLUS PROPERTIES 1. 360 Ludlow St. (previously listed as surplus), no longer required. 2. 104 &128 St. John St. (previously listed as surplus), no longer required. 3. 60 Canterbury Street. Staff has accepted proposals for this site in 2008; there is currently demand for this site. 189 3 360 Ludlow Street The City acquired th 6 property in 200 as part of dangerous a d dilapidate acquisition. Th remains oft this burned out dwelling weer meie and J has remained vacant since. There have been several surplus calls for this property between 2002 and 2005 The current zo ning is R-2. , � \ °`` ®< ` �� 134 � � °``� ~ a7 q ®0 `e « � 140 » °9 13 ]6 qj 00 7 ± 16 ~` 0 202&2 X15 «J2 °� �� y34 0 2�2 53 336 ]6 ~ ]G ]a2 �� , 1,1 ]86 168 » 190 ]82 2 41 194 `® ^� 00 0 372 ° , �a& � `� � »i� �p2� aiy °80 190? ]92 190 128 St. John Street These properties have been held by the City since amalgamation. The Town of Lancaster had acquired the land from the Thomas Poley Estate in the late 1940's. The property has been held as vacant and undeveloped despite being offered as surplus several times by the City of Saint John. The zoning is R -2. 4] r.� 71 G 73 ° 81 s + v 9 � ry °� 2 UU _ 3 J °U ga 122 103 s° • �r a J v 10 s 10 v,. ° °+ s+ 11, ° L "• 112 qj ` 125 +� ° f' s �P °s° ,� � °a, �s 109 '• ° 111 s f' 129 28 0 °s2 115 ° 119 J s yam, 1 s . '127 131 _qj y s s s 129 122 5 °, s'S'f_. n 145 I�, s ! 191 R 60 Canterbury Street This property has been historically used as a surface parking lot by the SJPC. In 2009 the retaining wall was rebuilt by the City and the parcel was subject to a Proposal Call which resulted in 2 disqualified offers. The B -3 zone supports a mixed business and residential development. $ r 10 ° 1 out.i +° CO LP T ° 29 �0 10 CO 29 29 0 �$$ 31 52po�149 u 4 4a 33 4tx�'' 115 54 0 AS 117 $A, 119 5 p 3 121 IL 4 123 CO 0 4 34 0 )A) 125 5 B 55 59 1) 1) 47 ��$ 49 55 110 45 � � � 139 12 39 41 '6U '� o � A � 114 55 1? 464 5U52 54 192 511 The City does not have a significant inventory of surplus properties. Staff will continue to monitor its holdings in an ongoing manner to capture future opportunities. Recommendation 1. That Common Council directs staff to call for proposals for the sale and subsequent development of the following properties; 60 Canterbury Street, 360 Ludlow St. and128 St. John St. and report back with the results of the call. Respectfully Submitted, Ken Forrest, MCIP RPP Commissioner of Planning and Development J. Patrick Woods CGA City Manager 193 r ,y C 81 fi s s, 0 122 � 10* � � J � } 125 r£ ;r O �11+ 112 41OF �•n J Description of Project: Residential lots located in lower west side; 0 and 28 St. Sohn St. PIDS: 365338 &365346 Area: 1240 s -m- both arcels Zoning: R -2 Fronta e: 46 m both arcels 194 001? 134 �. s 0 `� �' ''`... ,'� � ��``•`�._ - � 140 � - •-�,.. �� 0 � ,� 13i A r. � 0" �� ' 160.. �r v /,' ° 79 ©n�- �� 155 S _ 1i -, 00 f *� S 334 J OOJ 19 153 336 �� M 169 60 t� 188 171 185 0 � - a �iI ,_ a 6 `9 ' 188 C3 194 I, 151 > X72 181 � S IF 80 v h -, _ 0 ° �� Ae%,5 192 Description of Project: Residential lot located in lower west side; 360 Ludlow St. PID: 55008155 Area: 200 s .m. Zonin R -2 Frontage: 13.2 m 195 � 10 0% o � � O u N ° 29. ry 29 a+ bKlA V''S 31 V 2$$ 0 4q�1n�a 52 33 netx p' d 54 4 2� 0��1155 33 � Qgti1o�� IQ911Z� x 14 !A� r "o 4 0 ;y CP ,Rb 3 O '0 0 0 A A 6 � 0 0 A1 Z B 55 59 10 O 0 O 0 %94 T 47 49 55 12 39 41 43 S t o 114 Gess .%Ae V 4648 05254 10 A%1 04 °1 °� g 119 ca V5 121 123' U00-%0g -4 a 125 42139 60 f58 aoQAO Description of Parcel: Corner lot at the intersection of Princess St. and Canterbury, Civic # 60 Canterbury St./59 Princess St. PID: 00008979 Area: 510 s ,m. Zoning: B -3 Frontage: 30.7m IfCan terbu 196 �-� A REPORT TO COMMON COUNCIL December 3, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: The City of Saint John SUBJECT: 2010 Interim Financial Results This report is being submitted to report that your Finance Committee met on November 24, 2010. The purpose of the meeting was twofold. The first order of business was a presentation by Ernst & Young, the City's auditors, of the 2010 financial statement audit plan. This presentation provided Ernst & Young the opportunity to discuss with the Finance Committee their audit approach and current year audit plan for the City of Saint John. The scope of services was discussed, as was the composition of the Ernst & Young team that will perform the audit. The second piece of business to be conducted was an overview by the Commissioner of Finance of the operating results of the General Fund and the Water & Sewerage Utility as of August 31, 2010 projected to December 31, 2010. At the time this information was compiled, it was anticipated that the General Fund would be in a small surplus position at year end. Some of the major factors contributing to this position include the following: Fire Department under spent by $250,000 as a result of 3 vacancies, one of which will continue for the entire year; - Snow control is currently $400,000 ahead of budget, primarily as a result of a mild winter in the first quarter of 2010; Fleet Services are projecting to be overspent by $350,000 resulting from building and equipment repairs as well as the cost of parts and repairs to the fleet of City vehicles; 197 Report to Common Council December 3, 2010 Page 2 - It is anticipated that the Transit Commission will be $350,000 over budget, primarily as a result of increased property taxes on the transit facility; - General fund fiscal charges will be under spent by approximately $407,000 result from borrowing less than budgeted as well as a lower interest rate on these borrowings and savings in short term financing costs. There are a series of items that could have a negative impact on the financial results for 2010, but their outcome cannot be quantified at this time. These include the resolution of the arbitration for employees who had been on disability, but no longer qualify (hearing held November 10th), additional contributions to fund the pension deficit and the cost impact should there be significant snow events during December. A discussion took place related to the concept of suggesting that Council introduce a spending freeze in anticipation of potential cost overruns, but it was decided that it would not be practical due to the proximity to our fiscal year end, and the uncertainty of the financial impact of these events. With respect to the Water & Sewerage Utility, a small surplus of $200,000 is currently being projected for year end. Revenues are down by approximately $550,000 compared to budget, primarily as a result of a significant decline in consumption by a major industrial customer. In addition another industrial customer ceased operations in 2009; however their consumption was still incorporated in the 2010 budget. From an overall perspective the operating areas are anticipated to meet budget although there are both positive and negative variances within particular areas. The key savings to offset the decline to revenue were experienced in the fiscal charges area in the amount of $800,000. Borrowings had been projected to be $25,000,000 but in fact only $5,000,000 was actually borrowed. As a result of these lower borrowings and an interest rate of close to 1 % lower than budgeted, savings on interest of $437,000 and further savings on issue fees of $188,000 were realized. Also as a result of the lower than budgeted capital expenditures in 2010 short term borrowing costs are also $200,000 under budget for a total saving in the Water and Sewerage Utility fiscal charges of $800,000. 198 Report to Common Council Page 3 December 3, 2010 RECOMMENDATION: This report be received and filed. Respectfully submitted, i Stephen. Chase, Deputy Mayor Chair of the Finance Committee 199