2010-07-14_Minutes--Procès-verbalCOMMON COUNCIL MEETING THE CITY OF SAINT JOHN
CITY HALL JULY 14, 2010 6:30 P.M.
Present:
Ivan Court, Mayor
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JULY 14TH, 2010 /LE 14 JUILLET 2010
Deputy Mayor Chase and Councillors Court, Farren, Higgins,
Killen, McGuire, Mott, Snook, Sullivan, and Titus
and
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Treasurer; W. Reid, Chief of
Police; W. Edwards, Commissioner of Building and Inspection
Services; G. Mattsson, Peel Plaza Project Engineer; D. Logan,
Manager of Materials and Fleet; E. Gormley, Common Clerk and
J. Taylor, Assistant Common Clerk.
13. Committee Reports
13.1 Committee of the Whole: Peel Plaza Police Headquarters
On motion of Deputy Mayor Chase
Seconded by Councillor Higgins
RESOLVED that item 13.1 Peel Plaza Police
Headquarters be tabled for 1 week.
Question being taken, the motion was defeated with the Mayor and
Councillors Court, Farren, McGuire, Sullivan and Titus voting nay.
Referring to a submitted report, the City manager provided background information
respecting the proposed police headquarters building at the Peel Plaza site. He outlined
the desired outcomes of the project, the action that has been taken to date, the public
input process, and the provincial participation and cost sharing agreement.
Mr. Woods highlighted the financial analysis that was conducted for the Peel Plaza
Project, including the capital costs, the debt impact, the capital borrowing, and the
operating impact. He outlined the assumptions that were used and he presented the
sensitivity analysis that was undertaken. He noted that the analysis indicates that the
debt ratio of the City would be in an acceptable range and that it would not be adversely
affected by the additional borrowing for the police building.
In conclusion, Mr. Woods stated that based on the key assumptions, the favourable
tender price, the availability of capital funds from other sources, and the long term
benefit of the project, he is recommending that Council proceed to award the Police
headquarter building tender.
Responding to questions from Council, Mr. Woods stated the city would receive
approximately $900,000 annually in property tax from the provincial justice complex
building, noting that the city would not receive the full amount of tax money until the
building is completed in 2012.
The Police Chief responded to concerns that were raised by a Council member with
respect to the proposed police building being larger that what is required by the police
department, noting that the additional space in the new building is necessary to
accommodate a 10 member integrated intelligence unit and a 26 member public safety
communications centre.
Councillor Titus called a point of order stating that Councillors should be asking
questions rather than political grandstanding.
The Common Clerk stated that Council members can debate issues without the
requirement of asking questions, noting that the Chair controls the time limits of each
speaker, to which the Mayor responded that the procedural by -law's 3 minute time limit
for each speaker will be followed.
Mr. Edwards was asked to comment on the potential funds that could be accessed by
the city from the Federal government's Green Municipal Fund for the Peel Plaza police
headquarters building. He explained that a grant of $110,000 and a loan of $700,000
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has already been confirmed for police building, noting that the city has requested
additional funding and that a decision on this matter should be made by October 2010.
Responding to a question regarding the tender price of the police building, Mr. Logan
stated that the price is held firm for 60 days, noting that it is a stipulated price contract.
Councillor McGuire raised a point of order in response to a council member's request to
hold a vote on capping the police and fire department to a 1% budget increase for the
years 2010 and 2011. The Mayor ruled that it would not be an appropriate motion for the
present Council meeting.
On motion of Councillor McGuire
Seconded by Councillor Titus
RESOLVED that Common Council award the
tender for the Saint John Police Headquarters, Tender #2010-081201T, to Pomerleau
Inc. in the amount of their submitted tender of $20,675,000 plus HST and that the Mayor
and Common Clerk be authorized to sign all related contract documents.
Question being taken, the motion was carried with Deputy Mayor Chase and Councillors
Higgins and Farren voting nay.
SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN
TENUE A L'HOTEL DE VILLE, LE 14 JUILLET 2010 A 18 H 30
Sont presents
Ivan Court, maire
le maire suppleant Chase et les conseillers Court, Farren, Killen,
McGuire, Mott, Snook, Sullivan, Titus et la conseillere Higgins
et
P. Woods, directeur general; J. Nugent, avocat municipal;
G. Yeomans, commissaire aux finances et tresorier; W. Reid,
chef de police, W. Edwards, commissaire aux services
d'inspection et des batiments; G. Mattsson, ingenieur du projet de
la place Peel; D. Logan, chef de I'approvisionnement et du parc
automobile; ainsi que E. Gormley, greffiere communale, et
J. Taylor, greffier communal adjoint.
13. Rapports deposes par les comites
13.1 Comite plenier Quartier general du service de police a la place Peel
Proposition du maire suppleant Chase
Appuyee par la conseillere Higgins
RESOLU que le point 13.1 Quartier general du
service de police a la place Peel soit reporte pendant une semaine.
A I'issue du vote, la proposition est rejetee. Le maire ainsi que les
conseillers Court, Farren, McGuire, Sullivan et Titus votent contre la proposition.
Se reportant a un rapport soumis, le directeur general presente des renseignements
generaux sur le projet de quartier general du service de police a la place Peel. II
mentionne les resultats escomptes dans le cadre du projet, les mesures prises jusqu'a
present, le processus d'obtention des commentaires du public, ainsi que la participation
du gouvernement provincial et ('entente sur le partage des couts.
M. Woods souligne ('analyse financiere qui a ete effectuee pour le projet de la place
Peel, y compris les coCits d'immobilisation, ('incidence du projet sur la capacite
d'emprunt, I'emprunt de capitaux et les repercussions d'exploitation. II explique aussi les
suppositions qui ont ete faites et i1 presente ('analyse de sensibilite qui a ete entreprise. II
fait remarquer que ('analyse indique que le ratio d'endettement de la Ville se situerait
dans une plage acceptable et qu'il ne serait pas touche negativement par I'emprunt
supplementaire pour le quartier general du service de police.
Pour conclure, M. Woods recommande, en fonction des suppositions cies, du prix de
soumission favorable, de la disponibilite des capitaux permanents d'autres sources et de
I'avantage a long terme du projet, que le conseil accorde la soumission relative au
quartier general du service de police.
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En reponse aux questions posees par le conseil, M. Woods explique que la Ville
recevrait chaque annee environ 900 000 en impot foncier du centre judiciaire
provincial. II ajoute que la Ville ne recevrait pas I'integralite de cette somme avant la fin
de Ia construction du batiment en 2012.
Le chef de police repond aux preoccupations soulevees par un membre du conseil
concernant le projet de quartier general du service de police etant plus grand que ce qui
a ete demande par le service de police en expliquant que I'espace supplementaire dans
le nouveau batiment est necessaire pour accueillir un Groupe du renseignement integre
forme de 10 membres et un Centre des communications de la securite publique ou
travaillera 26 personnes.
Le conseiller Titus souleve une objection a propos des conseillers qui devraient poser
des questions et non parler pour la galerie.
La greffiere communale declare que les membres du conseil peuvent debattre des
questions sans ('obligation de poser des questions et que le president controle les limites
de temps de chaque intervenant. Le maire repond que la limite de temps de
trois minutes de I'arrete sur le reglement interieur accordee a chaque intervenant sera
respectee.
On a invite M. Edwards a commenter les fonds potentiels dont la Ville pourrait recevoir
des fonds provenant de I'ecotaxe federate pour le quartier general du service de police a
la place Peel. II explique qu'une subvention de 110 000 et un pret de 700 000 ont
deja ete confirmes pour le quartier general du service de police. II ajoute que la Ville a
demande du financement supplementaire et qu'une decision a ce sujet doit etre prise
d'ici octobre 2010.
En reponse a une question concernant le prix de soumission du quartier general du
service de police, M. Logan explique que le prix de soumission est maintenu pendant
60 jours et qu'il s'agit d'un prix contractuel stipule.
Le conseiller McGuire souleve une objection en reponse a la demande d'un membre du
conseil de tenir un vote pour limiter, dans le cas des services de police et d'incendie, la
hausse budgetaire a 1 pendant les exercices 2010 et 2011, a laquelle le maire repond
qu'il ne s'agit pas dune proposition adequate pour la presente seance du conseil.
Proposition du conseiller McGuire
Appuyee par le conseiller Titus
RESOLU que le conseil communal accorde la
soumission concernant le quartier general du service de police, soumission 2010
081201T, a Pomerleau Inc., du montant offert de 20 675 000 (taxes en sus) et que le
maire et la greffiere communale soient autorises a signer tous les documents connexes.
A ('issue du vote, la proposition est adoptee. Le maire suppleant Chase ainsi que le
conseillers Farren et la conseillere Higgins votent contre la proposition.
16. Adjournment
The Mayor declared the meeting adjourned at 8:45 p.m.
16. Levee de Ia seance
Le maire declare que la seance est levee a 20 h 45.
Mayor maire
Common Clerk /greffier communale