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2010-04-26_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, April 26, 2010 Committee of the Whole 1. Call to Order 5:00 p.m. 8th Floor Boardroom City Hall 1.0 Approval of Minutes 10.2(4) 1.1 Employment Matter 10.2(4)(b,j) 1.2 Legal Opinion 10.2(4)(f) 1.3 Legal Opinion 10.2(4)(f,g) Regular Meeting 1. Call to Order — Prayer 5:30 p.m. Council Chamber 2. Approval of Minutes 2.1 Minutes of March 29, 2010 2.2 Minutes of April 12, 2010 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Saint John 225 Committee Request to Present to Council (Recommendation: Refer to the Clerk to Schedule) 5.2 Ryan Letter: Upcoming Harbour Bridge Work (Recommendation: Receive for Information) 5.3 Teed Letter: Fort Howe and Mount Pleasant Areas (Recommendation: Refer to the Destination Marketing Organization) 5.4 Conservation Council of New Brunswick Wish List for Earth Day (Recommendation: Receive for Information) 5.5 Pipeline Crossing Agreement with Brunswick Pipeline Crossings KP28.2 Gault Rd and KP28.35 Ocean Westway (Recommendation in Report) 5.6 Public Information Session - Dever Rd Water Transmission Main Construction Project (Recommendation in Report) 5.7 Public Information Session - Pipeline Rd East Water Transmission Main, Phinney Hill to Lakewood Heights Pumping Station (Recommendation: Receive for Information) 5.8 Proposed Public Hearing Date 42 -44 Westmorland Rd and 1861 Manawagonish Rd (Recommendation in Report) 5.9 Burpee Ave Retaining Wall Reconstruction, Contract 2009 -34 (Recommendation in Report) 5.10 Brentwood Crescent Storm Sewer Easement Acquisitions Woodward Ave (Recommendation in Report) 5.11 Trade & Convention Centre Renovations - Engagement of Design Consultant (Recommendation in Report) 5.12 Construction Noise - One Mile Interchange Project, MC2010 -139, (Recommendation: Receive for Information) 5.13 Mispec Park Operations for 2010 (Recommendation in Report) 5.14 Request for Grant in the Amount of Municipal Fees for Rehabitat Inc. MC2010 -132, (Recommendation in Report) 5.15 Lighting Upgrade Stewart Hurley Arena (Recommendation in Report) 5.16 Traffic Control Equipment (Recommendation in Report) 5.17 Tenders for Trucks (Recommendation in Report) 5.18 Asphalt Reinstatement of Utility Cuts, Tender 2010 084901T (Recommendation in Report) 5.19 Sidewalk Machines (Recommendation in Report) 5.20 2010 Lifeguard Supervision of City Beaches (Recommendation in Report) 5.21 Committee of the Whole: Continued Engagement of Deloitte & Touche for Peel Plaza Project (Recommendation: Approve Recommendation) 6. Members Comments 7. Proclamation 7.1 Emergency Preparedness Week May 2nd - May 8th, 2010 7.2 Mental Health Week May 3rd - May 9th, 2010 7.3 Asian Heritage Month 7.4 Cystic Fibrosis Awareness Month 8. Delegations / Presentations 9. Public Hearings 7:00 p.m. 9.1(a) Proposed Zoning By -Law Amendment 304 Carmarthen St 9.1(b) Planning Advisory Committee Recommending Rezoning 10. Consideration of By -laws 10.1(a) Third Reading - 7 Northumberland Ave 10.1(b) Section 39 Conditions 10.2 Third Reading - Street Closing portion of King St 10.3 Third Reading ByLaw Amendment Respecting the Construction, Repair and Demolition of Buildings and Structures 11. Submissions by Council Members 11.1 Canadian Blood Services (Mayor Court) 11.2 Projected Increase in Power Rates by Saint John Energy (Councillor Court) 11.3 Spring Clean -up Program (Councillor Higgins) 11.4 Priority Neighbourhood Facility Reports/Presentations (Councillor Snook) 11.5 Waterloo Village Community Police Office (Councillor Snook) 12. Business Matters - Municipal Officers 12.0 City Manager: Municipal Plan Public Engagement Report and Contract for Plan Youth Engagement E 12.1 City Manager: Update on Canada -New Brunswick Infrastructure Stimulus Fund Program - Safe, Clean Drinking Water Projects 12.2 City Manager: Update on Stormwater Management - Drainage Basins 12.3 City Manager: Combined Sewer Outflow Reduction Strategy - Eastern Wastewater Treatment Facility Collection System 12.4 City Manager: Response to Duke Street West Stop Signs Request 12.5 City Manager: Loch Lomond Road Speed Limit 12.6 City Manager: Westmorland Rd Traffic Improvements 13. Committee Reports 13.1(a,b) Saint John 225: Requesting Approval of Rental Agreements 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment The City of Saint John Seance du conseil communal Le lundi 26 avril 2010 Comit6 pl6nier 1.Ouverture de la seance 17 h — Salle de conference, 8e 6tage, hotel de ville 1.0 Approbation du proces- verbal — paragraphe 10.2(4) 1.1 Question relative a 1'emploi — alin&as 10.2(4)b) et j) 1.2 Avis juridique — alin6a 10.2(4)f) 1.3 Avis juridique — alin&as 10.2(4)f) et g) S6ance ordinaire 1.Ouverture de la s6ance, suivie de la priere 17 h 30 — Salle du conseil 2. Approbation du proces- verbal 2.1 Proces- verbal de la s6ance tenue le 29 mars 2010 2.2 Proces- verbal de la s6ance tenue le 12 avril 2010 3. Adoption de 1'ordre du jour 4. Divulgations de conflits d'int6rets 5. Questions soumises a 1'approbation du conseil 5.1 Demande du comit6 de Saint John 225 pour se pr6senter devant le conseil (recommandation : transmettre a la greffi6re pour qu'une date de pr6sentation soit fix6e) 5.2 Lettre de M. Ryan au sujet des travaux qui seront effectu6s sur le pont du port (recommandation : accepter a titre informatif) 5.3 Lettre de M. Teed concernant les quartiers Fort Howe et Mount Pleasant (recommandation : transmettre a l'Organisation de marketing de destinations) 5.4 Liste de souhaits du Conseil de la conservation du Nouveau - Brunswick pour le Jour de la Terre (recommandation : accepter a titre informatif) 5.5 Convention relative au croisement du gazoduc avec Brunswick Pipeline au sujet des croisements KP28.2, chemin Gault, et KP28.35, voie Ocean Ouest (recommandation figurant au rapport) 5.6 S6ance d'information publique — projet de construction de la conduite d'eau principale du chemin Dever (recommandation figurant au rapport) 5.7 Seance d'information publique — conduite d'eau principale du chemin Pipeline Est: poste de pompage de Phinney jusqu'a Lakewood Heights (recommandation accepter a titre informatif) 5.8 Date proposee pour la tenue d'une audience publique concernant le 42 -44, chemin Westmorland et le 1861, chemin Manawagonish (recommandation figurant au rapport) 5.9 Reamenagement du mur de soutenement de 1'avenue Burpee, contrat 2009 -34 (recommandation figurant au rapport) 5.10 Croissant Brentwood — Acquisition de servitudes pour une installation d'eau d'egout, avenue Woodward (recommandation figurant au rapport) 5.11 Renovations au Trade & Convention Centre — Embauche d'un consultant en conception (recommandation figurant au rapport) 5.12 Bruit cause par la construction — Projet d'echangeur d'un mille, MC2010 -139 (recommandation : accepter a titre informatif) 5.13 Exploitation du parc Mispec pour 2010 (recommandation figurant au rapport) 5.14 Demande visant l'obtention d'une subvention au montant des droits municipaux pour Rehabitat Inc., MC2010 -132 (recommandation figurant au rapport) 5.15 Modernisation de Mclairage de 1'arena Stewart Hurley (recommandation figurant au rapport) 5.16 Equipement de regulation de la circulation (recommandation figurant au rapport) 5.17 Soumissions relatives aux camions (recommandation figurant au rapport) 5.18 Soumission 2010 084901T relative a la restauration de l'asphalte des tranchees destinees aux services publics (recommandation figurant au rapport) 5.19 Appareils pour les trottoirs (recommandation figurant au rapport) 5.20 Surveillants de plages municipales en 2010 (recommandation figurant au rapport) 5.21 Comite plenier : Continuer d'avoir recours aux services de Deloitte & Touche pour le projet de la place Peel (recommandation : approuver la recommandation) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Semaine de la protection civile 7.2 Semaine de la sante mentale, du 3 au 9 mai 2010 7.3 Mois du patrimoine asiatique 7.4 Mois de la sensibilisation a la fibrose kystique 8. Delegations et presentations 9. Audiences publiques 19h 9.1a) Projet de modification de 1'arrete de zonage visant le 304, rue Carmarthen 9. lb) Rapport du Comite consultatif d'urbanisme recommandant le rezonage 10. Etude des arretes municipaux 10.1 a) Troisieme lecture — 7, avenue Northumberland 10. lb) Conditions imposees par Particle 39 10.2 Troisieme lecture — Fermeture d'un trongon de la rue King 10.3 Troisieme lecture de 1'Arrete modifiant 1'Arrete relatif a la construction, a la reparation et a la demolition de batiments et de structures 11. Interventions des membres du conseil 11.1 Societe canadienne du sang (maire Court) 11.2 Augmentation pr6vue des tarifs d'6lectricit6 de Saint John Energy (conseiller Court) 11.3 Programme de travaux de nettoyage du printemps (conseillere Higgins) 11.4 Quartiers prioritaires — Presentations et rapports concernant les installations (conseiller Snook) 11.5 Service de police communautaire de Waterloo Village (conseiller Snook) 12. Affaires municipales 6voqu&s par les fonctionnaires municipaux 12.0 Directeur general : Rapport sur la mobilisation du public relativement au plan municipal et contrat relativement a un plan favorisant la participation des jeunes 12.1 Directeur g6n6ral : Nouvelles sur le programme Canada - Nouveau - Brunswick relatif au Fonds de stimulation de l'infrastructure — projets pour la salubrit& et la propret6 de l'eau potable 12.2 Directeur g6n6ral : Nouvelles sur la gestion des eaux pluviales : bassins versants 12.3 Directeur g6n6ral : Strat6gie de r6duction de la d6charge de Ngout unitaire — syst&me de collecte de l'installation de traitement des eaux us6es du quartier Est 12.4 Directeur g6n6ral : R6ponse a la demande de panneaux d'arret pour la rue Duke Ouest 12.5 Directeur g6n6ral : Limite de vitesse du chemin Loch Lomond 12.6 Directeur g6n6ral : Am6liorations relativement a la circulation du chemin Westmorland 13. Rapports d6pos6s par les comit6s 13.1 a) et b) Saint John 225 : Demande d'approbation des contrats de location 14. Etude des sujets &art& des questions soumises a Papprobation du conseil 15. Correspondance g6n6rale 16. Lev& de la seance 4 .4 J The ab ofsaint inhn April 23, 2010 His Worship Mayor Ivan Court and Members of Common Council, Subject: Committee of the Whole Closed Session The Common Council meeting of April 26, 2010 contains the following items on the agenda: 1.0 Approval of Minutes 10.2(4); 1.1 Employment Matter 10.2(4)(b,j); 1.2 Legal Opinion 10.2(4)(f); 1.3 Legal Opinion 10.2(4)(f,g) Section 10.2(4) of the Municipalities Act states: "If it is necessary at a meeting of council, or committee of council, to discuss any of the following matters, the public may be excluded from the meeting for the duration of the discussion ": (b) personal information (f) information concerning legal opinions or advice provided to the municipality by a municipal Solicitor, or privileged communications as between solicitor and client in a matter of municipal business (g) litigation or potential litigation affecting the municipality or any of its agencies, boards or commissions, including a matter before an administrative tribunal (j) labour and employment matters, including the negotiation of collective agreements Sincerely, Jerks #h�in Taylor ssist2nt Common Clerk �r SAINT JOHN P.O. Bux 1.471 Saint Whn, N5 Canada E2L 40 I www. saintlahn.ca I C.P. 1971 Saint Jahn, N,-E, Canada EA 4L1 4 95 -222 COMMON COUNCIL / CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — MARCH 29, 2010 - 6:00 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Higgins, Killen, McGuire, Snook, and Sullivan - and - A. Beckett, Deputy City Manager; F. Beaulieu, Solicitor; C. Graham, Comptroller; P. Groody, Commissioner of Municipal Operations; K. Forrest, Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; D. Parks, Police Inspector; R. Simonds, Fire Chief, E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 29 MARS 2010 A 18 H Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, Higgins, Killen, McGuire, Snook et Sullivan et A. Beckett, directeur general adjoint; F. Beaulieu, avocat municipal; C. Graham, controleuse; P. Groody, commissaire aux Operations municipales; K. Forrest, commissaire au service Urbanisme et developpement; A. Poffenroth, commissaire adjoint aux Services d'inspection et des b5timents; D. Parks, inspecteur de police; R. Simonds, chef du service d'incendie, ainsi que E. Gormley, greffiere communale et J. Taylor, greffier communal adjoint. Call To Order — Prayer Mayor Court called the meeting to order and reverend Paul Ranson of the South End Ministry offered the opening prayer. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court et le reverend Paul Ranson, du South End Ministry, recite la priere d'ouverture. 2. Approval of Minutes On motion of Councillor Killen Seconded by Councillor Snook RESOLVED that the minutes of the meeting of Common Council, held on March 8, 2010, be approved. Question being taken, the motion was carried. On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on March 15, 2010, be approved. Question being taken, the motion was carried. 5 95 -223 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 2. Approbation du proces- verbal Proposition du conseiller Killen Appuybe par le conseiller Snook RESOLU que le procbs- verbal de la sbance du conseil communal tenue le 8 mars 2010 soit approuvb. A ('issue du vote, la proposition est adoptbe. Proposition du conseiller Snook Appuybe par le conseiller McGuire RESOLU que le procbs- verbal de la sbance du conseil communal tenue le 15 mars 2010 soit approuvb. A ('issue du vote, la proposition est adoptbe. 3. Approval of Agenda On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the agenda of this meeting be approved with the addition of items 12.2(b) Election of Deputy Mayor; and 13.1 Committee of the Whole: Recommended Appointments to Committees Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Snook Appuybe par le conseiller McGuire RESOLU que I'ordre du jour de la prbsente rbunion soit adoptb, moyennant I'ajout des points 12.2b), Nomination du maire supplbant et 13.1, Comitb plbnier : Recommandations de nominations pour sibger aux comitbs. A ('issue du vote, la proposition est adoptbe. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 Refer to item 14.1. 5.2 That the R. Goodwin letter, dated March 19, 2010 regarding Construction at One Mile Interchange Project be referred to the City Manager. 5.3 That the E. Teed letter dated March 19, 2010 regarding Federal Immigration Policy be received for information. 5.4 That the E. Teed letter dated March 17, 2010 regarding Rupert Turnbull Airport forms of Promotion be referred to Saint John Airport Inc. 5.5 That the 50+ Friendship Games request for a donation be granted in the amount of $1000.00. 5.6 That the Seniors' Resource Centre's letter of thanks dated March 12, 2010 be received for information. 5.7 That the Canadian Mental Health Association's request to present to Council be referred to the Clerk for a Proclamation. 5.8 That the request from the Saint John Seadogs for a Payroll Deduction program for City employees be referred to the City Manager. 5.9 That the H. Sauerteig letter dated March 15, 2010 regarding the Sandy Point Road Planning Study be received for information. 95 -224 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 5.10 That the Cusack letter dated March 22, 2010 regarding Building Townhouses behind Cusack Land at 1641 Sandy Point Road be referred to the City Manager. 5.11 That the School District 8 letter dated March 22, 2010 regarding the Centennial School Property and Jack Kyle Baseball Field be referred to the City Manager. 5.12 That the Tenants of Saint John City Market letter to Council regarding Market Management be received for information. 5.13 That the Fundy Region Solid Waste Commission's Auditor's Report and Financial Statements for the year ended December 31, 2009, be received for information. 5.14 That the Lawson Property Management Inc. letter dated March 18, 2010 regarding the condition of Prince William Street be received for information. 5.15 That the Lawson Property Management Inc. letter dated March 18, 2010 regarding site development of newly constructed properties be received for information. 5.16 That as recommended by the City Manager in the submitted report M &C 2010- 87: Orthophotography 2010 the proposal for the provision of orthophotography services, in digital format, submitted by First Base Solutions at a cost of $51,240.00 plus tax, be accepted. 5.17 That as recommended by the City Manager in the submitted report M &C 2010- 77: Tender for Printing Visitor Guides the tender of Transcontinental Printing, in the amount of $29,756.25, plus tax, for the printing of ninety thousand English and twenty - five thousand French versions (64 pages) of the Tourism Information Guide for The City of Saint John be accepted. 5.18 That as recommended by the City Manager in the submitted report M &C 2010- 98: Tender for % Tonne Trucks the tender submitted by Downey Ford Lincoln for the supply of 2010 model year Ford F150 4 wheel drive, extended cab 1/2 tonne trucks, in the before tax amount of $31,336.00/each be accepted. 5.19 That as recommended by the City Manager in the submitted report M &C 2010- 99: Tender for Traffic Paint the tender for the supply of Premium / High Performance Traffic Paint and Low Temperature — Premium High Performance Traffic Paint be awarded to UCP Paint Inc., as indicated on the submitted summary of bids. 5.20 Refer to item 14.2 5.21 Refer to item 14.3. 5.22 That as recommended by the City Manager in the submitted report M &C 2010- 82: Tender for Asphaltic Concrete Mixes the tender for the supply of asphaltic concrete mixes for the 2010 season be awarded to the lowest bidder in each case as indicated on the submitted summary of bids. 5.23 That as recommended by the City Manager in the submitted report M &C 2010- 103: Tender for Rockwood Park Redevelopment — Phase fl, Tender number 2010 - 081202T: Rockwood Park Redevelopment Phase II be awarded to the low bidder, Debly Enterprises, at the tax included tendered price of $2,775,611.94 and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.24 That as recommended by the City Manager in the submitted report M &C 2010- 104: Municipal Access Agreement — Bell Aliant Regional Communications Inc. Common Council enter into the Letter of Agreement for Municipal Access submitted with said report and that the Mayor and Common Clerk be authorized to sign the Letter of Agreement. 5.25 That Common Council receive for information the submitted report M &C 2010- 95: 2010 General Specifications Revisions. 5.26 That as recommended by the City Manager in the submitted report M &C 2010- 96: General Specifications Revisions — Divisions 2 &6, Common Council: 95 -225 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 1) Adopt the submitted revisions to Division 2 — Instructions to Tenderers and Tendering Procedures, and Division 6 — General Administration of Contract of the City of Saint John General Specifications and, 2) Authorize staff to proceed with advertising that the City of Saint John will be requiring contractors tendering on 2011 projects to have in place an Audited Safety Program, or as a minimum, a "Letter of Good Standing — In Process" issued by the New Brunswick Construction Safety Association. 5.27 That as recommended by the City Manager in the submitted report M &C 2010- 79: Contract 2010 -5 Eastern Wastewater Treatment Facility Outfall, said contract be awarded to the low tenderer, R.J. Maclsaac Construction Ltd., at the tendered price of $4,876,599.75 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.28 That as recommended by the City Manager in the submitted report M &C 2010- 86: Contract 2009 -36 Newmans Brook Sewer Separation, said contract be awarded to the low tenderer, ACL Construction Limited, at the tendered price of $561,779.50 as calculated based upon estimated quantities and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.29 That as recommended by the City Manager in the submitted report M &C 2010- 85: Engineering Inspection Services 2010 Common Council authorize staff to establish a supply agreement for the provision of engineering inspection services for 2010 Capital Program projects in accordance with the hourly rates provided in said report. 5.30 That as recommended by the City Manager in the submitted report M &C 2010- 91: Saint John Building By -law Amendment Common Council refer the matter of the Saint John Building By -law Amendment to the Planning Advisory Committee for its written view of the proposed by -law amendment. 5.31 That as recommended by the City Manager in the submitted report M &C 2010- 94: City Market Pedway Elevator Design Consulting, Murdoch & Boyd Architects be retained to complete the design to replace the current elevating lift for persons with physical disabilities with a full service elevator suitable for use by the public for the contract amount of $39,600.00 (excluding HST). 5.32 That as recommended by the City Manager in the submitted report M &C 2010- 92: Contract with Animal Rescue League for Animal Control, the submitted contract for animal control services be awarded to the Animal Rescue League in the amount of $144,000 plus HST for a period from February 1, 2010 to January 31, 2011 and that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.33 That as recommended by the City Manager in the submitted report M &C 2010- 83: Initiate Stop -Up and Closure for Portion of King Street, the public hearing for the consideration of the passing of a By -law to Stop Up and Close a portion of King Street, a public street, being approximately 109 square metres, as illustrated on the Plan of Survey showing a portion of King Street submitted with said report, be set for Monday April 12, 2010 at 7:00 p.m. in the Council Chamber. 5.34 That as recommended by the City Manager in the submitted report M &C 2010- 76: Lease Renewal for #169 Market Place West — Saint John Port Authority Property, The City of Saint John renew Lease number 169 with the Saint John Port Authority Corporation for a further three (3) year term (commencing November 1, 2009, expiring on October 31, 2012) at a rent of $30.00 per annum (plus HST if applicable) and that the Mayor and Common Clerk be authorized to sign the letter of renewal submitted with said report. 5.35 That as recommended by the City Manager in the submitted report M &C 2010- 88: Proposed Public Hearing Date 304 Carmarthen Street, Common Council schedule the public hearing for the rezoning application of Marcel Doucet (304 Carmarthen Street) for Monday April 26, 2010 at 7:00 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for report and recommendation. 5.36 That as recommended by the City Manager in the submitted report M &C 2010- 80: Brentwood Crescent Storm Sewer Easement Acquisition 99 Brentwood Crescent, The City of Saint John accept the offer of Carl W. Schell and Patricia Schell, affected land- owners as set out in the Agreement of Purchase and Sale submitted with said 95 -226 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 report, and acquire the easement interest in and through the portion of PID number 55047807 described in the Agreement for the aggregate sum of $705.00 (plus HST if applicable) upon the terms and conditions contained in the said Agreement; and further that the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. 5.37 That as recommended by the City Manager in the submitted report M &C 2010- 84: Pipeline Crossing Agreement with Maritimes & Northeast Pipeline, Bayside Drive, The City of Saint John enter into a Crossing Consent Agreement with Maritimes & Northeast Pipeline Limited Partnership, by its General Partner, Maritimes & Northeast Pipeline Management Ltd., subject to the terms and conditions in the submitted agreement, for the purposes of facilitating the sanitary sewer force -main installation as part of the Harbour Cleanup Project and that the Mayor and Common Clerk be authorized to execute the said agreement. 5.38 That as recommended by the Deputy City Manager in the submitted report Contribution Agreement between the Department of Canadian Heritage and The City of Saint John — Cultural Capitals of Canada, the Mayor and Common Clerk be authorized to execute the Contribution Agreement between the Department of Canadian Heritage and The City of Saint John respecting the former's contribution to the latter under the Cultural Capitals of Canada Program. 5.39 That as recommended by the City Manager in the submitted report Desktop Phone — Centrex IP Services Schedule the Mayor and Common Clerk be authorized to sign the submitted contract for service. 5.40 That as recommended by the City Manager in the submitted report EZ Pay Manager— E -mail Notification and Web Delivery of Payroll Direct Deposit Advices the Mayor and Common Clerk be authorized to sign the submitted contract for service. 5.41 Refer to item 14.4. 5.42 That as recommended by the City Manager in the submitted report M &C 2010: Recreational Infrastructure Canada Program — Flemming Court, Common Council accept the terms and conditions of the March 12, 2010 Letter of Offer from the Atlantic Canada Opportunities Agency for funding in the amount of up to $200,000 under the Recreational Infrastructure Canada Program and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.43 That as recommended by the City Manager in the submitted report M &C 2010- 54: General Specifications — Division 3 Particular Specifications Common Council adopt the submitted revisions to Division 3 — Particular Specifications of the City of Saint John General Specifications to be included as part of the Contract for the four Stimulus Fund Projects that remain to be tendered. 5.44 Refer to item 14.5. 5.45 Refer to item 14.6. On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of items 5.1 Beaverbrook Art Gallery Request to Present its Future Plans to Common Council; 5.20 Tender for Compact Sedans; 5.21 Tender for Full Size Sedan; 5.41 Total Golf Management: Rockwood Park Golf Course and Aquatic Driving Range Report and Proposed 2010 Fee Structure; 5.44 Additional Street Projects 2010 General Fund Capital Budget; 5.45 Winter Overnight Ban on Vehicle Parking, which have been identified for debate, be adopted. Question being taken, the motion was carried. 5. Questions soumises a I'approbation du conseil 5.1 Voir le point 14.1. 5.2 Que la lettre de R. Goodwin datee du 19 mars 2010 concernant le projet de construction de 1'echangeur de One Mile House soit transmise au directeur general. 95 -227 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 5.3 Que la lettre de E. Teed datee du 19 mars 2010 concernant la politique federale en matiere d'immigration soit acceptee a titre informatif. 5.4 Que la lettre de E. Teed datee du 17 mars 2010 concernant les formes de promotion de I'aeroport Rupert Turnbull soit transmise a Saint John Airport Inc. 5.5 Que la demande de subvention adressee par les Jeux de I'Amitie des aines soit approuvee a hauteur de 1 000 $. 5.6 Que la lettre de remerciement du centre de ressources des aines datee du 12 mars 2010 soit acceptee a titre informatif. 5.7 Que la demande presentee par I'Association canadienne pour la sante mentale visant a se presenter devant le conseil soit transmise a la greffiere pour une proclamation. 5.8 Que la demande adressee par les Seadogs de Saint John pour I'instauration d'un programme de retenues salariales pour les employes municipaux soit transmise au directeur general. 5.9 Que la lettre de H. Sauerteig du 15 mars 2010 concernant I'etude de planification portant sur le chemin Sandy Point soit acceptee a titre informatif. 5.10 Que la lettre de Cusack datee du 22 mars 2010 concernant la construction de maisons en rangee derriere le terrain de Cusack, au 1641, chemin Sandy Point, soit transmise au directeur general. 5.11 Que la lettre de I'ecole du district 8 datee du 22 mars 2010 concernant la propriete de I'ecole Centennial et le terrain de baseball Jack Kyle soit transmise au directeur general. 5.12 Que la lettre regue des locataires du marche municipal de Saint John concernant la gestion du marche soit acceptee a titre informatif. 5.13 Que le rapport du verificateur et les etats financiers pour 1'exercice financier terming le 31 decembre 2009 lies a la Fundy Region Solid Waste Commission (Commission de gestion des dechets solides de la region de Fundy) soient acceptes a titre informatif. 5.14 Que la lettre de Lawson Property Management Inc. datee du 18 mars 2010 concernant I'etat de la rue Prince William soit acceptee a titre informatif. 5.15 Que la lettre de Lawson Property Management Inc. datee du 18 mars 2010 concernant I'amenagement du terrain et les nouvelles proprietes soit acceptee a titre informatif. 5.16 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-77: Orthophotographie 2010, la proposition portant sur la fourniture de services d'orthophotographie, sous forme numerique, sourrise par First Base Solutions au cout de 51 240 $, taxes en sus, soit acceptee. 5.17 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-77: Soumission relative a 1'impression des guides touristiques, la soumission presentee par Transcontinental Printing, au montant de 29 756,25 $, taxes en sus, concernant ('impression de 90 000 exemplaires en langue anglaise et de 25 000 exemplaires en langue frangaise (64 pages) du Guide de renseignements touristiques pour The City of Saint John, soit acceptee. 5.18 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-98: Soumission relative aux camions dune demi- tonne, la soumission presentee par Downey Ford Lincoln pour la fourniture de camions a cabine allongee, modele F150 2010, 1/2 tonne, 4 roues motrices de Ford, au montant de 31 336 $ par carrion, taxes en sus, soit acceptee. 5.19 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-99: Soumission relative a la peinture de signalisation routiere, la soumission pour la fourniture de peinture de signalisation routiere de haute qualite ou haute performance et de peinture de signalisation routiere de haute qualite et performance a 10 95 -228 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 basse temperature soit confiee a UCP Paint Inc., comme I'indique le resume des soumissions presente. 5.20 Voir le point 14.2. 5.21 Voir le point 14.3. 5.22 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-82: Soumission relative aux melanges de beton asphaltique, la soumission relative a I'approvisionnement de melanges de b6ton asphaltique pour la saison 2010 soit accord6e au soumissionnaire moins - disant dans chaque cas, comme I'indique le sommaire des soumissions pr6sent6. 5.23 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -103: Soumission relative a /a phase 11 du projet de reamenagement du parc Rockwood, la soumission 2010- 081202T, relative au r6am6nagement du parc Rockwood (phase II), soit accord6e au soumissionnaire le moins - disant, Debly Enterprises, au prix offert de 2 775 611,94 $, taxes incluses, et que le maire et la greffiere communale soient autorises a signer les documents contractuels n6cessaires. 5.24 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -104 : Entente relative a l'acces municipal conclue avec Bell Aliant Communications regionales Inc., le conseil communal signe la lettre d'entente relativement a I'acces municipal soumise avec ledit rapport, et que le maire et la greffiere municipale soient autorises a signer ladite lettre d'entente. 5.25 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010-95: Examen des specifications generales de 2010. 5.26 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-96: Examen des specifications generales relatives aux divisions 2 et 6, le conseil communal: 1) Adopte les specifications generales de The City of Saint John concernant la section 2 visant les directives relatives aux sou mission naires et aux procedures d'appel d'offres et la section 6, I'administration generale des contrats; 2) Autorise le personnel a proc6der a la publication de ('information selon laquelle The City of Saint John demandera aux entrepreneurs, dans le cadre des appels d'offres pour les projets de I'annee 2011, de mettre en place la verification du programme de s6curit6 ou au moins une « attestation de ('observation en cours » delivr6e par I'association responsable de la securite des chantiers du Nouveau - Brunswick. 5.27 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-79: Contrat no 2010 -5 — Point de rejet des installations de traitement des eaux usees du quartier Est, ledit contrat soit accorde au soumissionnaire le moins- disant, R.J. Maclsaac Construction Ltd., au prix offert de 4 876 599,75 $, etabli a partir de quantit6s estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels n6cessaires. 5.28 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-86: Contrat no 2009 -36 — Separation de 1'egout de Newmans Brook, led it contrat soit accorde au soumissionnaire le moins - disant, ACL Construction Limited, au prix offert de 561 779,50 $, etabli a partir de quantit6s estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels n6cessaires. 5.29 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-85: Services d'inspection d'ingenierie 2010, le conseil communal autorise le personnel a rediger un contrat d'approvisionnement relatif aux services d'inspection d'ing6nierie visant les projets conqus en vertu du programme d'immobilisations de 2010 conformement au taux horaire indique dans le rapport en question. 5.30 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -91 : Modification de 1'arrete relatif a la construction de Saint John, le conseil communal transmette la question de la modification de I'arrete relatif a la construction de Saint John au Comite consultatif d'urbanisme pour obtenir son avis ecrit concernant la modification a I'arret6 proposee. 11 95 -229 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 5.31 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -94 : Passere /le du marche municipal — Consultation en matiere de conception d'un ascenseur, les travaux de conception visant a remplacer la passerelle actuelle pour les personnes ayant une incapacite physique par un ascenseur a usage public soient confies a Murdoch & Boyd Architects pour le montant du marche, soit la somme de 39 600 $ (TVH en sus). 5.32 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-92: Contrat avec Animal Rescue League for Animal Control, le contrat soumis de services relatifs aux animaux domestiques soit accorde a Animal Rescue League, au prix de 144 000 $, TVH en sus, pour une periode allant du 1 er fevrier 2010 au 31 janvier 2011, et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. 5.33 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-83: Fermeture et barrage d'un trongon de la rue King, le conseil communal fixe la date de I'audience publique relative a I'adoption d'un arrete visant a fermer et a barrer un trongon de la rue King, rue publique, d'environ 109 metres carres, qui est representee sur le plan d'arpentage montrant un trongon de la rue King qui accompagne ledit rapport, au lundi 12 avril 2010, a 19 h, dans la salle du conseil. 5.34 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-76: Reconduction du bail no 169, place Market Ouest — Administration portuaire de Saint John, The City of Saint John reconduise le bail no 169 avec I'Administration portuaire de Saint John pour une duree supplementaire de trois (3) ans, soit du 1 er novembre 2009 au 31 octobre 2012, que le loyer annuel se chiffre a 30 $, TVH en sus (le cas echeant), et que le maire et la greffiere communale soient autorises a signer la lettre de reconduction de bail soumise avec ledit rapport. 5.35 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-88: Date proposee pour 1'audience publique visant le 304, rue Carmarthen, le conseil communal fixe la date de I'audience publique relative a la demande de rezonage de Marcel Doucet (304, rue Carmarthen), au lundi 26 avril 2010, a 19 h, dans la salle du conseil, et que la demande soit soumise au Comite consultatif d'urbanisme aux fins de presentation d'un rapport et de recommandations. 5.36 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-80: Croissant Brentwood — Acquisition dune servitude pour une installation d'eau d'egout au 99, croissant Brentwood, The City of Saint John accepte I'offre de Carl W. Schell et de Patricia Schell, les proprietaires touches, comme 1'enonce la convention d'achat -vente presentee avec le rapport et acquiere I'interet dans la servitude se rattachant a la partie de la parcelle de terrain inscrite sous le NID 55047807 decrite dans la convention pour la somme totale de 705 $, TVH en sus le cas echeant, aux conditions enoncees dans ladite convention, et autorise le maire et la greffiere communale a signer les documents necessaires pour conclure cette transaction. 5.37 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010-84: entente de croisement avec Maritimes & Northeast Pipeline, promenade Bayside, The City of Saint John conclue une convention de consentement de croisement entre elle -meme et Maritimes & Northeast Pipeline Limited Partnership, par 1'entremise de son commanditaire, Maritimes & Northeast Pipeline Management Ltd., sous reserve des modalites prevues a la convention presentee, afin d'installer une conduite de refoulement des eaux d'egout sanitaire, dans le cadre du projet de nettoyage du port, et que le maire et la greffiere communale signent ladite convention. 5.38 Que, comme le recommande le directeur general adjoint dans le rapport soumis intitule Entente de contribution entre le ministere du Patrimoine canadien et The City of Saint John — Capitales culturelles du Canada, le maire et la greffiere communale soient autorises a signer 1'entente de contribution entre le ministere du Patrimoine canadien et The City of Saint John conformement a la contribution anterieure apportee a cette derniere dans le cadre du programme Capitales culturelles du Canada. 5.39 Que, comme le recommande le directeur general dans le rapport soumis intitule Calendrier des services de telephone IP Centrex pour bureau, le maire et la greffiere communale soient autorises a signer le contrat de service soumis. 5.40 Que, comme le recommande le directeur general dans le rapport soumis intitule Gestionnaire EZ -Pay — Avis electroniques et avis en ligne du dep6t direct du service de la paie, le maire et la greffiere communale soient autorises a signer le contrat de service 12 95 -230 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 soumis. 5.41 Voir le point 14.4. 5.42 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010: Projet de financement dans le cadre du programme Infrastructure de loisirs du Canada — Cour Flemming, le conseil communal accepte les conditions de la lettre d'offre datee du 12 mars 2010 de I'Agence de promotion economique du Canada atlantique concernant un projet de financement jusqu'a concurrence de 200 000 $ dans le cadre du programme Infrastructure de loisirs du Canada, et que le maire et la greffiere communale soient autorises a signer la documentation exigee a cet effet. 5.43 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -54 : Specifications generales relatives a la division 3 visant les specifications particulieres, le conseil communal adopte les specifications generales de The City of Saint John concernant la section 3 visant les specifications particulieres, lesquelles doivent titre incluses dans le contrat portant sur les quatre projets du Fonds de relance qui n'ont pas encore fait ('objet d'un appel d'offres. 5.44 Voir le point 14.5. 5.45 Voir le point 14.6. Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil, a 1'exclusion des points 5. 1, Demande presentee par la Galerie d'art Beaverbrook visant a presenter ses plans futurs devant le conseil; 5.20, Soumission relative aux berlines compactes; 5.21, Soumission relative aux berlines; 5.41, Total Golf Management : Rapport sur le terrain de golf et le champ d'exercice aquatique du parc Rockwood et grille tarifaire proposee pour 2010; 5.44, Projet de financement dans le cadre du programme Infrastructure de loisirs du Canada — Cour Flemming; 5.45, Interdiction de stationnement la nuit durant I'hiver, et qui a ete selectionnee aux fins de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 7.1 Records and Information Management Month April 2010 The Mayor proclaimed the month of April 2010 as Records and Information Management Month in the City of Saint John. 7. Proclamation 7.1 Avril 2010 — Mois de la gestion des documents et de ('information Le maire declare que le mois d'avril 2010 est le mois de la gestion des documents et de ('information dans The City of Saint John. 7.2 National Volunteer Week April 18th —24 th 2010 The Mayor proclaimed the week of April 18th to 24th, 2010 as National Volunteer Week in the City of Saint John. 7.2 Semaine de I'action benevole du 18 au 24 avril 2010 Le maire declare la semaine du 18 au 25 avril 2010 Semaine de I'action benevole dans The City of Saint John. 13 95 -231 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 8. Delegations /Presentations 8.1 Saint John Waterfront Development Partnership — Reversing Falls Master Plan Referring to a submitted presentation, Bill MacMackin, Vice - Chair, and Kent Maclntyre, General Manager, updated Council with respect to Saint John Waterfront Development's Master Plan for the Reversing Falls area. On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that the recommendations appearing in the presentation from Saint John Waterfront Development be referred to the City Manager for a report and recommendation. Question being taken, the motion was carried. 8. Delegations et presentations 8.1 Partenariat d'amenagement du secteur riverain de Saint John — Plan d'amenagement du projet Chutes reversibles Faisant reference a une presentation antbrieure, Bill MacMackin, vice - president et Kent Maclntyre, directeur general, informent le conseil du plan directeur de Partenariat d'amenagement du secteur riverain de Saint John pour le site des Chutes reversibles. Proposition du conseiller Farren Appuybe par le conseiller McGuire RESOLU que les recommandations 6mises lors de la presentation effectube par Partenariat d'ambnagement du secteur riverain de Saint John soient transmises au directeur general aux fins d'un rapport et de recommandations. A ('issue du vote, la proposition est adoptbe. 10. Consideration of By -laws 10.1 Public Presentation — Proposed Municipal Plan Amendment 47 -69 Ross Street and 72 -74 St. James St. A Public Presentation was given for a proposed amendment to the Municipal Development Plan which would redesignate on Schedule 2 -A and 2 -C the Future Land Use Plan, from Medium Density Residential to Approved Commercial Development classification, a parcel of land with an area of approximately 1880 square metres located at 47 -51 and 63 -69 Ross Street and 72 -74 St. James Street, also identified as PID numbers 00001628, 00001610, 00001594, 00001586 and 00001800 to add the aforementioned property to the list of approved Commercial Developments in sub- section 2.4.6.28. 10. Etude des arretes municipaux 10.1 Presentation publique relative au projet de modification du plan municipal visant les 47 -69, rue Ross et les 72 -74, rue St. James Une presentation publique est donnbe relativement a un projet de modification du plan d'ambnagement municipal afin de faire passer la designation, aux annexes 2 -A et 2 -C du plan d'ambnagement futur des terres, de parcelles de terrain situbes au 47 -51 et au 63 -69 rue Ross et au 72 -74, rue St. James, d'une superficie approximative de 1 880 metres carrbs, inscrites sous les NID 00001628, 00001610, 00001594, 00001586 et 00001800, de zone rbsidentielle a densit6 moyenne a zone d'ambnagement commercial approuvb et qu'elles soient ajoutbes a la liste des zones d'ambnagement commercial approuv6 prbvue au paragraphe 2.4.6.28. 9. Public Hearings 7:00 P.M. 9.1(a) Proposed Section 39 Amendment: 25 -35 Bentley St. 9.1(b) Planning Advisory Committee Recommending Amendment to Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to the Proposed Section 39 Amendment, amending the Section 39 conditions imposed on 14 95 -232 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 March 10, 2003 rezoning of a parcel of land with an area of approximately 0.57 hectares, located at 25 -35 Bentley Street, also identified as PID number 00369090, to permit the construction of a 2 storey office building, two 12 -unit and a 4 -unit multiple unit residential buildings, with no written objections received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its March 23rd, 2010 meeting at which the Committee recommended the amendment of the existing Section 39 conditions. The Mayor called for members of the public to speak against the proposed amendment with Brent McLean of 244 Douglas Avenue indicating that he was opposed to the proposed position and orientation of one of the buildings on the site as it would obstruct his view. The Mayor called for members of the public to speak in favour of the proposed amendment with Mike Boyle, the applicant, indicating that he was in agreement with the staff report and recommendations. On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that Common Council amend the Section 39 conditions imposed on the March 10, 2003 rezoning of the property located at 25 -35 Bentley Street also identified as PID number 00369090 to read as follows: (a) That the use and development of the subject property be limited to a two - storey office building with a maximum ground floor area of 350 square metres (3,770 square feet) containing an office use, 2 -12 unit multiple unit residential buildings with a height of three stories each and 1-4 unit multiple unit residential building with a height of two stories; (b) That development of the site be in accordance with a detailed site plan, prepared by the developer and subject to the approval of the Development Officer, illustrating the location of all buildings, structures, parking areas, vehicular maneuvering areas, driveways, loading areas, signs, exterior lighting, and other site features, and that this approved plan be attached to the required building permit for the development; (c) That landscaping of the site be in accordance with a detailed landscaping plan, prepared by the developer and subject to the approval of the Development Officer, detailing the proposed site landscaping and that this approved plan be attached to the required building permit for the development; (d) That the exterior design and materials of the proposed building facades adjacent to Bentley Street and the eastern boundary of the site be subject to the approval of the Development Officer in order to ensure compatibility with the adjacent residential properties, and that the approved elevation plan(s) also be attached to the required building permit for the development; The exterior design of these building facades must incorporate the following elements: window projections on two bays of the office building on the Bentley Street facade that will extend between 24 and 30 inches from the main wall of the building, fascia boards having a width of 8 inches and corner boards having a width of 6 inches. On the facades of the two apartment buildings along the eastern boundary of the site, the Bentley Street facade of the office building and the facade of the office building immediately adjacent to the site driveway containing the side entrance the following elements are to be provided subject to the approval of the Development Officer: window trim on all windows, porticos over the entry doors and columns on each side of the entry doors; (e) That the developer pave all access, maneuvering and parking areas with asphalt and that paved areas be enclosed with continuous cast -in -place concrete curbs where necessary to protect landscaped areas and to facilitate proper drainage; (f) That all areas of the site not occupied by buildings, driveways, walkways, parking or loading areas be landscaped by the developer in accordance with the 15 95 -233 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 requirements of the Zoning By -Law. The landscaping must extend onto the City street right -of -way to the edge of the sidewalk; (g) That the developer provide a detailed stormwater and site drainage plan and report, subject to the approval of the Chief City Engineer or his designate, how storm water collection and disposal will be handled; (h) That the developer provide detailed site servicing, and engineering drawings, prepared by an engineering consultant, to the City for review and approval by the Chief City Engineer or his designate; (i) That the developer complete an engineering water and sewer analysis to determine the impact this development will have on the existing water and sewer infrastructure and also to ensure that this proposal does not exceed the current capacity of the existing systems. This analysis must include verification of sewer capacity and fire flow requirements by the developer's engineering consultant and include expected average and peak water consumption flows for the development. This analysis will be subject to the review and approval by the Chief City Engineer or his designate; Q) That should upgrades to existing infrastructure be required to support the development, detailed engineering plans be completed detailing such work for the review and approval by the Chief City Engineer or his designate and that design and construction costs be the responsibility of the developer; (k) That all main buildings be serviced by municipal water and sewer and underground public utilities; (1) That all grades for water and sewer systems must be verified by the developer's engineering consultant; (m) That all parking for this development be provided for on site; (n) That the development and use of the site meet all requirements of the City of Saint John Zoning By -Law, National Building Code, National Fire Code and all other applicable regulations prior to occupancy and use of the development; (o) That approved site and elevation plans be attached to any building permit application for the development; and (p) That site improvements associated with a particular building indicated on the approved site, landscaping and elevation plans be completed to the satisfaction of the Development Officer within one (1) year from the issuance of a building permit for the particular building. Question being taken, the motion was carried 9. Audiences publiques a 19 h 9.1a) Projet de modification des conditions imposees par I'article 39 visant les 25 -35, rue Bentley 9.1 b) Comite consultatif d'urbanisme recommandant les modifications des conditions imposees par I'article 39 La greffiere communale indique que les avis requis ont ete publies en ce qui a trait a la modification proposee en vertu de I'article 39, modifiant les conditions imposees le 10 mars 2003 relativement au rezonage de la parcelle situee aux 25 -35, rue Bentley d'une superficie d'environ 0,57 hectare et inscrite sous le NID 00369090 afin de permettre la construction d'un immeuble de deux etages, de deux immeubles comprenant 12 logements et d'un immeuble residentiel a logements multiples comprenant 4 logements, et qu'aucune objection ecrite n'a ete reque a cet egard. Un examen a egalement ete effectue concernant un rapport presente par le Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport redige par le personnel du Service d'urbanisme, qui a fait ('objet d'un examen lors de la seance du 23 mars 2010 au cours de laquelle le Comite a choisi de recommander la modification des conditions en vigueur a Pheure actuelle en vertu de I'article 39. Le maire invite le public a se prononcer contre la modification proposee. Brent McLean 16 95 -234 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 du 244, avenue Douglas, s'oppose a 1'emplacement et a ('orientation de l'un des batiments etant donne que cela lui cacherait la vue. Le maire invite les membres du public a exprimer leur appui quant a la modification proposee. Mike Boyle, le requerant, se prononce en faveur des recommandations et du rapport du personnel. Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le conseil communal procede a la modification des conditions imposees par I'article 39 le 10 mars 2003, relativement au rezonage de la propriete situee aux 25 -35, rue Bentley et portant le NID 00369090, comme suit: (a) que ('usage et I'amenagement de la propriete en question soient limites a la construction d'un batiment de deux etages, dont la superficie maximale du rez- de- chaussee est de 350 metres carres (3 770 pieds carres), contenant des bureaux, de deux immeubles residentiels a logements multiples comprenant 12 logements d'une hauteur maximale de trois etages chacun et d'un immeuble residentiel a logements multiples comprenant 4 logements d'une hauteur maximale de deux etages; (b) que 1'emplacement soit amenage conformement au plan de situation detaille, prepare par le promoteur et sujet a I'approbation de I'agent d'amenagement, indiquant 1'emplacement de tous les batiments et de toutes les constructions, les aires de stationnement, les aires de manoeuvre des vehicules, les voies d'acces, les aires de chargement, les affiches, 1'eclairage exterieur et les autres caracteristiques de 1'emplacement et que ce plan de situation approuve accompagne le permis de construction requis pour I'amenagement; (c) que I'amenagement paysager soit conforme au plan de situation detaille, prepare par le promoteur et sujet a I'approbation de I'agent d'amenagement, indiquant quel amenagement paysager sera realise, et que ce plan de situation approuve accompagne le permis de construction requis pour I'amenagement; (d) que le design et les materiaux exterieurs du batiment propose attenant a la rue Bentley et a la limite est du site soient assujettis a I'approbation de I'agent d'amenagement afin d'assurer la compatibilite avec les residences avoisinantes, et que les plans d'elevation approuves soient joints au permis de construction requis pour I'amenagement; le design exterieur dudit batiment devra comprendre les elements suivants 1'e1argissement, a partir du mur principal du batiment, de 24 po a 36 po des saillies de fenetres des deux baies du batiment donnant sur la rue Bentley et une epaisseur de 8 po pour les bordures de toit et de 6 po pour les planches cornieres. Les elements suivants, sous reserve de I'approbation de I'agent d'amenagement, doivent composer les fagades des deux immeubles de logement qui longent la limite est du site, la fagade du batiment donnant sur la rue Bentley et celle directement attenante a la voie d'acces au site, laquelle comprend 1'entree laterale : des moulures de fenetres a toutes les fenetres et des portiques, soutenus par des colonnes, au dessus des portes d'entree; (e) que le promoteur asphalte toutes les aires d'acces, de manoeuvre et de stationnement, et que les aires asphaltees soient entourees de bordures continues de beton coulees sur place au besoin pour proteger les espaces paysagers et pour faciliter le drainage; (f) que le promoteur prevoie de realiser I'amenagement paysager des aires amenagees de 1'emplacement ou it n'y a pas de batiments, de voies d'acces, d'allees pietonnieres et d'aires de stationnement ou de chargement, conformement aux exigences prescrites par I'Arrete de zonage. L'amenagement paysager doit s'etendre au droit de passage municipal, jusqu'a la bordure du trottoir; (g) que le promoteur fournisse un plan et un dossier de drainage detailles des collecteurs pluviaux et du site, sujet a I'approbation de I'ingenieur municipal en chef ou de son representant, indiquant le mode prevu de collecte et de repartition 17 95 -235 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 des eaux pluviales sur les lieux; (h) que le promoteur fournisse des plans de viabilisation et des dessins industriels detailles prepares par un ingenieur- conseil, transmis a la Ville aux fins d'examen et assujettis a I'approbation de ('ingenieur municipal en chef ou de son representant; (i) que le promoteur realise une analyse technique du reseau d'aqueduc et d'egouts afin de determiner ('incidence de cet amenagement sur ('infrastructure existante du reseau d'aqueduc et d'egouts et afin egalement de veiller a ce que cette proposition ne depasse pas la capacite actuelle des systemes existants. Cette analyse doit comprendre la verification, effectuee par ('ingenieur- conseil du promoteur, des criteres relatifs a la capacite du reseau d'egouts et a la pression incendie et une estimation de la consommation moyenne et maximale d'eau pour le projet d'amenagement. Cette analyse sera assujettie a 1'examen et a I'approbation de ('ingenieur municipal en chef ou de son representant; Q) que, dans le cas ou des ameliorations doivent titre apportees a ('infrastructure existante en vue d'appuyer I'amenagement, des plans d'ingenierie detaillant ces ameliorations soient etablis, et ce, aux fins d'examen et d'approbation par ('ingenieur municipal en chef ou de son representant, et que le promoteur gere les couts se rapportant au design et a la construction; (k) que tous les batiments principaux soient desservis par le reseau municipal d'aqueduc et d'egouts et par ('installation d'utilites publiques souterraines; (1) que tous les niveaux relatifs aux systemes d'eau et d'egouts soient verifies par ('ingenieur- conseil du promoteur; (m)que ledit projet d'amenagement offre tous les emplacements de stationnement necessaires sur place; (n) que I'amenagement et ('utilisation du site respectent toutes les exigences de I'Arrete de zonage de The City of Saint John, du Code national du batiment, du Code national de prevention des incendies et de tout autre reglement en vigueur avant toute prise de possession ou utilisation du site une fois celui -ci amenage. (o) que les plans de situation et d'elevation approuves soient joints a toute demande de permis de construction pour I'amenagement; (p) que les ameliorations apportees a I'un des batiments figurant sur les plans de situation, d'amenagement paysager et d'elevation detailles soient terminees, a la satisfaction de I'agent d'amenagement, dans un delai d'un (1) an a compter de la date de delivrance du permis de construction pour le batiment en question. A ('issue du vote, la proposition est adoptee. 9.2 (a) Proposed Zoning By -Law Amendment 1666 Hickey Road 9.2(b) Planning Advisory Committee Report recommending rezoning with Section 39 Conditions. The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 1666 Hickey Road and having an area of approximately 4050 square metres, also identified as PID number 55198402 from "RS -2" One and Two Family Suburban Residential and "RM -2" High Rise Multiple Residential to "R -2" One and Two Family Residential. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its March 23rd, 2010 meeting at which the Committee recommended the rezoning of a parcel of land located at 1666 Hickey Road as described above with Section 39 Conditions. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. 18 95 -236 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, a parcel of land located at 1666 Hickey Road and having an area of approximately 4050 square metres, also identified as PID number 55198402 from "RS -2" One and Two Family Suburban Residential and "RM -2" High Rise Multiple Residential to "R -2" One and Two Family Residential be read a first time. Question being taken, the motion was carried Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John ". On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, a parcel of land located at 1666 Hickey Road and having an area of approximately 4050 square metres, also identified as PID number 55198402 from "RS -2" One and Two Family Suburban Residential and "RM -2" High Rise Multiple Residential to "R -2" One and Two Family Residential be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning by -Law of The City of Saint John." 9.2a) Projet de modification de I'Arrete de zonage visant le 1666, chemin Hickey 9.2b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 La greffiere communale mentionne que les avis requis ont ete publies relativement a la modification de I'annexe « A », plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 4 050 metres carres, situee au 1666, chemin Hickey, et inscrite sous le NID 55198402, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS -2 » et de zone residentielle d'immeubles -tours A logements multiples « RM -2 » A zone residentielle — habitations unifamiliales et bifamiliales « R -2 ». On procede egalement A 1'etude d'un rapport du Comite consultatif d'urbanisme qui presente un exemplaire du rapport du personnel de la planification etudie lors de la seance du 23 mars 2010, pendant laquelle le Comite a recommande de proceder au rezonage de la parcelle de terrain situee au 1666, chemin Hickey, telle qu'elle est decrite ci- dessus, sous reserve des conditions stipulees A I'article 39. Le maire invite le public A exprimer son opposition quant A la modification proposee, mais personne ne prend la parole. Le maire invite le public A exprimer son appui quant A la modification proposee, mais personne ne prend la parole. Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 1666, chemin Hickey, d'une superficie approximative de 4 050 metres carres, inscrite sous le NID 55198402, afin de la faire passer de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS -2 » et de zone residentielle d'immeubles- tours A logements multiples « RM -2 » A zone residentielle — habitations unifamiliales et bifamiliales « R -2 » fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. 19 95 -237 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Premiere lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 1666, chemin Hickey, d'une superficie approximative de 4 050 metres carres, inscrite sous le NID 55198402, afin de la faire passer de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS -2 » et de zone residentielle d'immeubles- tours a logements multiples « RM -2 » a zone residentielle — habitations unifamiliales et bifamiliales « R -2 » fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 9.3 Proposed By -Law Amendment Stop Up and Close Portion of Elgin Street The Common Clerk advised that the necessary advertising was completed with regard to the proposed by -law amendment to stop -up and close a portion of Elgin Street, by adding thereto Section 210 immediately after Section 209 thereof, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Elgin Street by adding thereto Section 210 immediately after Section 209 thereof, be read a first time. Question being taken, the motion was carried Read a first time by title, the by -law entitled "A Law Respecting the Stopping Up and Closing of Highways in the City of Saint John ". On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Elgin Street by adding thereto Section 210 immediately after Section 209 thereof be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning by -Law of The City of Saint John." 9.3 Projet de modification de I'Arrete de zonage visant la fermeture et le barrage d'un tron(;on de la rue Elgin La greffiere communale indique que les avis requis ont ete publies relativement au projet de modification de 1'arrete sur la fermeture de routes en vue de fermer et de barrer un trongon de la rue Elgin et par I'ajout de I'article 210 a la suite de I'article 209, et qu'aucune opposition n'a ete regue. Le maire invite le public a exprimer son opposition quant a la modification proposee, mais personne ne prend la parole. 20 95 -238 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Le maire invite le public a exprimer son appui quant a la modification proposee, mais personne ne prend la parole. Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John » concernant un trongon de la rue Elgin par I'ajout de I'article 210 a la suite de I'article 209, fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arrete intitule « Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John » concernant un tronpon de la rue Elgin par I'ajout de I'article 210 a la suite de I'article 209, fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 9.4 Proposed By -Law Amendment Stop Up and Close Portion of Water Street The Common Clerk advised that the necessary advertising was completed with regard to the proposed by -law amendment to stop -up and close a portion of Water Street, by adding thereto Section 209 immediately after Section 208 thereof, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Rick Turner of Hughes Surveys stating that he was in agreement with the staff report and recommendations. On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Water Street by adding thereto Section 209 immediately after Section 208 thereof, be read a first time. Question being taken, the motion was carried Read a first time by title, the by -law entitled "A Law Respecting the Stopping Up and Closing of Highways in the City of Saint John ". On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Water Street by adding thereto Section 209 immediately after Section 208 thereof, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning by -Law of The City of Saint John." 21 95 -239 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 9.4 Projet de modification de I'Arrete de zonage visant la fermeture et le barrage d'un trongon de la rue Water La greffiere communale indique que les avis requis ont ete publies relativement au projet de modification de I'arrete sur la fermeture de routes en vue de fermer et de barrer un trongon de la rue Water, et par I'ajout de I'article 209 a la suite de I'article 208, et qu'aucune opposition n'a ete regue. Le maire invite le public a exprimer son opposition quant a la modification proposee, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant a la modification proposee. Rick Turner, de Hughes Surveys, se prononce en faveur des recommandations et du rapport du personnel. Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John » concernant un trongon de la rue Water par I'ajout de I'article 209 a la suite de I'article 208, fasse ('objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arrete intitule « Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete sur l'interruption de la circulation et la fermeture des routes dans The City of Saint John » concernant un trongon de la rue Water par I'ajout de I'article 209 a la suite de I'article 208, fasse ('objet d'une deuxieme lecture. A I'issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 10.2 (a) Third Reading — Proposed Zoning By -Law Amendment 1 Millard Robson Lane 10.2(b) Section 39 Conditions On motion of Councillor Farren Seconded by Deputy Mayor Chase RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -137, A Law to Amend The Zoning By -Law of The City of Saint John" rezoning a parcel of land with an area of approximately 1460 square metres, located at 1 Millard Robson Lane, also identified as being PID number 00287763, from "IL -1" Neighbourhood Institutional to "SZ -26" Special Zone number 26 by adding special zone SZ -26 to the list of zones in Section 30(1) and adding Special Zone SZ -26 to Section 740(26), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number CP 110 -137, a Law to Amend the Zoning By -Law of The City of Saint John," was read in its entirety. On motion of Councillor Farren Seconded by Councillor Killen RESOLVED that, pursuant to the provisions of Section 39 of the Community Planning Act, the rezoning of the property at 1 Millard Robson Lane be subject to the following conditions: a) That the future use of the property for any church - related activities shall require a "change of use" permit, and 22 95 -240 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 b) That the driveway accessing 1 Millard Robson Lane from Westfield Road be closed and the area of the driveway landscaped, in accordance with a detailed plan to be prepared by the applicant and subject to the approval of the Development Officer. Question being taken, the motion was carried. On motion of Councillor Farren Seconded by Councillor Killen RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -137, A Law to Amend The Zoning By -Law of The City of Saint John" rezoning a parcel of land with an area of approximately 1460 square metres, located at 1 Millard Robson Lane, also identified as being PID number 00287763, from "IL -1" Neighbourhood Institutional to "SZ -26" Special Zone number 26 by adding special zone SZ -26 to the list of zones in Section 30(1) and adding Special Zone SZ -26 to Section 740(26), be read a third time, enacted and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. The by -law entitled "By -Law Number CP 110 -137, a Law to Amend the Zoning By -Law of The City of Saint John," was read a third time by title. 10.2a) Troisieme lecture du projet de modification de I'Arrete de zonage visant le 1, allee Millard Robson 10.2b) Conditions imposees par I'article 39 Proposition du conseiller Farren Appuyee par le maire suppleant Chase RESOLU que I'arrete intitule « Arrete no C.P. 110- 137, modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain situee au 1, allee Millard Robson, d'une superficie approximative de 1 460 metres carres et inscrite sous le NID 00287763, afin de faire passer la classification s'y rapportant de quartier a vocation collective « IL -1 » a zone speciale no 26 « SZ -26 », en I'incluant a la liste des zones inscrites au paragraphe 30 (1) et en I'ajoutant au paragraphe 740 (26), fasse ('objet d'une lecture. A I'issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -137 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par le conseiller Killen RESOLU qu'en vertu des dispositions prevues a I'article 39 de la Loi sur 1'urbanisme, le rezonage de la propriete situee au 1, allee Millard Robson, soit assujetti aux conditions suivantes : a) que ('utilisation future de la propriete pour des activites liees a I'eglise necessite un permis de « changement de la designation »; b) que I'allee permettant d'acceder au 1, allee Millard Robson depuis le chemin Westfield soit fermee et qu'elle fasse ('objet d'un amenagement paysager, conformement a un plan detaille prepare par le demandeur et sujet a I'approbation de I'agent d'amenagement; A I'issue du vote, la proposition est adoptee. Proposition du conseiller Farren Appuyee par le conseiller Killen RESOLU que I'arrete intitule « Arrete no C.P. 110- 137, modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain situee au 1, allee Millard Robson, d'une superficie approximative de 1 460 metres carres et inscrite sous le NID 00287763, afin de faire passer la classification s'y rapportant de quartier a vocation collective « IL -1 » a zone speciale no 26 « SZ -26 », en I'incluant a la liste des zones inscrites au paragraphe 30 (1) et en I'ajoutant au paragraphe 740 (26), fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A I'issue du vote, la proposition est adoptee. 23 95 -241 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Troisieme lecture par titre de I'arrete intitule « Arrete no C.P. 110 -137 modifiant I'Arrete de zonage de The City of Saint John ». 10.3 Third Reading — Proposed Zoning by -Law Amendment 3550 Lorneville Rd On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -138, A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2800 square metres, located at 3550 Lorneville Road, also identified as being a portion of PID number 00412189, from 1-2" Heavy Industrial to "RS -2M" One and Two Family and Mobile Home Suburban Residential, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number CP 110 -138, a Law to Amend the Zoning By -Law of The City of Saint John," was read in its entirety. On motion of Councillor Farren Seconded by Councillor Killen RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -138, A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 2800 square metres, located at 3550 Lorneville Road, also identified as being a portion of PID number 00412189, from 1 -2" Heavy Industrial to "RS -2M" One and Two Family and Mobile Home Suburban Residential, be read a third time, enacted and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. The by -law entitled "By -Law Number CP 110 -138, a Law to Amend the Zoning By -Law of The City of Saint John," was read a third time by title. 10.3 Troisieme lecture du projet de modification de I'Arrete de zonage visant le 3550, chemin Lorneville Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », qui modifie I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 3550, chemin Lorneville, d'une superficie approximative de 2 800 metres carres, inscrite sous une partie du NID 00412189, afin de la faire passer de zone d'industrie lourde 1 -2 » a zone residentielle de banlieue — habitations unifamiliales, bifamiliales et maisons mobiles « RS -2M », fasse I'objet d'une lecture. A I'issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -138 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par le conseiller Killen RESOLU que I'arrete intitule a Arrete modifiant I'Arrete de zonage de The City of Saint John », qui modifie I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 3550, chemin Lorneville, d'une superficie approximative de 2 800 metres carres, inscrite sous une partie du NID 00412189, afin de la faire passer de zone d'industrie lourde 1 -2 » a zone residentielle de banlieue — habitations unifamiliales, bifamiliales et maisons mobiles « RS -2M », fasse I'objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A I'issue du vote, la proposition est adoptee. 24 95 -242 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Troisieme lecture par titre de 1'arrete intitule « Arrete no C.P. 110 -138 mod ifiant I'Arrete de zonage de The City of Saint John ». 11. Submissions by Council Members 11.1 Speed Limits on Loch Lomond Road (Councillor Court) On motion of Councillor Court Seconded by Councillor Snook RESOLVED that consideration be given to establishing a consistent speed limit of 70 km /h on Loch Lomond Road from the airport to the City, and that the matter be referred to the City Manager for review and recommendation. Question being taken, the motion was carried. 11. Interventions des membres du conseil 11.1 Limites de vitesse dans le chemin Loch Lomond (conseiller Court) Proposition du conseiller Court Appuyee par le conseiller Snook RESOLU que l'on envisage d'etablir une limitation de vitesse constante de 70 km /h sur le chemin Loch Lomond, a savoir sur le trongon allant de I'aeroport a la ville, et que la question soit transmise au directeur general aux fins d'examen et de recommandations. A ('issue du vote, la proposition est adoptee. 11.2 West Saint John Road Conditions (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the submission from Councillor McGuire entitled West Saint John Road Conditions be referred to the City Manager for a report and recommendation. Question being taken, the motion was defeated with the Mayor and Councillors Court, Higgins, Killen and Sullivan voting nay. 11.2 Etat de la route — Saint John Ouest (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que la soumission du conseiller Mcguire intitulee Etat de la route — Saint John Ouest soit transmise au directeur general aux fins de rapport et de recommandations. A ('issue du vote, la proposition est rejetee. Le maire ainsi que les conseillers Court, Higgins, Killen et Sullivan votent contre la proposition. 11.3 Respect and Support for City of Saint John Staff (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the City Manager be directed to develop a policy framework which will allow City Staff to work safely within the area of community engagement forums, and further, that a report and recommendation be submitted to Council by June 1, 2010. Question being taken, the motion was carried. 11.3 Respect et soutien pour le personnel de The City of Saint John (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que le directeur general soit charge d'elaborer un cadre strategique permettant au personnel municipal de travailler de fagon securitaire dans le cadre des forums portant sur la mobilisation communautaire et qu'un rapport accompagne de recommandations soit presente au conseil d'ici le 1 of juin 2010. 25 95 -243 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 A I'issue du vote, la proposition est adoptee. 12. Business Matters - Municipal Officers 12.1 Commissioner of Finance: 2010 Debenture Issue On motion of Councillor Killen Seconded by Councillor McGuire RESOLVED that whereas occasion having arisen in the public interest for the following public civic works and needed civil improvements, that is to say: GENERALFUND General Government Protective Services Transportation Services Environmental Health Economic Development Parks and Recreation WATER & SEWERAGE UTILITY TOTAL Sewer System $ 500,000 $ 1,000,000 $ 6,800,000 $ 200,000 $ 2,000,000 $ 4,500,000 $ 5,000,000 $ 15,000,000 $ 5,000,000 $ 20,000,000 Therefore resolved that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto to the amount of $20,000,000. 2. Commissioner of Finance be authorized to issue and to sell to the New Brunswick Municipal Finance Corporation (the "Corporation ") a City of Saint John bond or debenture in the principal amount of $20,000,000 at such terms and conditions as are recommended by the Corporation. 3. And further that the City of Saint John agrees to issue post -dated cheques to the Corporation, or other such arrangements as the Corporation may from time to time accept, in payment of principal and interest charges on the above bond or debenture as and when they are required by the Corporation. 4. And further that the Commissioner of Finance be hereby authorized to receive an offer in connection with the foregoing debentures at a price not less than $98 per $100 of debenture, at interest rates not to exceed an average of 6.50% and at a term not to exceed 15 years for the issue related to the General Fund and not to exceed 20 years for the Water & Sewerage Utility. 5. And further that the Commissioner of Finance report to Common Council the exact values for price per $100 of debenture, interest rate and term in years, together with the date of the issue. Question being taken, the motion was carried with Councillor Higgins voting nay. 26 95 -244 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Commissaire aux finances: Emission de debentures pour 2010 Proposition du conseiller Killen Appuyee par le conseiller McGuire Compte tenu de la necessite, dans l'interet public, de proceder a 1'execution de travaux publics et d'apporter certaines ameliorations municipales, relativement aux elements enumeres ci- dessous : FONDS D'ADMINISTRATION Administration generale 500 000 $ Services de protection 1 000 000 $ Services de transports 6 800 000 $ Salubrite de 1'environnement 200 000 $ Services de protection 2 000 000 $ Pares et loisirs 4 500 000 $ 15 000 000 $ RESEAU D'AQUEDUC ET D'EGOUTS Reseau d'egouts 5 000 000 $ 5 000 000 $ TOTAL 120 000 000 $ 1. En consequence, it est resolu que soient emises des debentures en vertu des dispositions des lois de la Chambre d'assemblee, 52 Victoria, chapitre 27, article 29, et des modifications afferentes, pour la somme de 20 000 000 $; 2. que le commissaire aux finances soit autorise a emettre et a vendre a la Corporation de financement des municipalites du Nouveau - Brunswick (la Corporation ») une obligation ou une debenture de The City of Saint John au montant principal de 20 000 000 $ aux modalites et conditions recommandees par la Corporation; 3. en outre, que The City of Saint John accorde son assentiment a 1'emission de cheques postdates au nom de la Corporation, ou a toute autre disposition que la Corporation peut accepter a tout moment, pour le paiement du principal et des interets relatifs a ('obligation ou a la debenture susmentionnee au moment requis et dans la forme exigee par la Corporation; 4. de plus, que le commissaire aux finances soit autorise, par les presentes, a accepter une offre, relativement aux debentures susmentionnees, a un tarif egal a au moins 98 $ pour 100 $ d'obligations, a un taux d'interet maximal de 6,50 % en moyenne et pour une duree maximale de 15 ans pour 1'emission relative au fonds d'administration et une duree maximale de 20 ans pour le reseau d'aqueduc et d'egouts; 5. et, de plus, que le commissaire aux finances presente un rapport au conseil communal, indiquant la valeur exacte du tarif pour 100 $ en debentures, le taux d'interet, et la duree en annees, ainsi que la date d'emission. A ('issue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. 27 95 -245 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 12.2(a)Common Clerk: Procedural By -Law Amendment On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that Council approve the proposed changes contained in the submitted draft procedural by -law, excluding the suggestions contained in the Clerk's cover letters dated February 15th and March 29th, 2010, respectively, and direct the Clerk to have the by -law amendment translated and submitted to Council for first, second and third readings. Question being taken, the motion was carried with Councillor Higgins voting nay. 12.2a) Greffiere communale : Projet de modification de I'arrete procedural du conseil Proposition du conseiller Sullivan Appuy6e par le conseiller McGuire RESOLU que le conseil approuve les modifications propos6es contenues dans 1'6bauche de 1'arret6 procedural pr6sent6e, a 1'exception des suggestions contenues dans les lettres d'accompagnement de la greffiere dat6es respectivement du 15 Wrier et du 29 mars 2010, et charge la greffiere de faire traduire la modification de 1'arrW et de la soumettre au conseil aux fins des premiere, deuxieme et troisieme lectures. A ('issue du vote, la proposition est adopt6e. La conseillere Higgins vote contre la proposition. 12.2(b)City Solicitor: Election of Deputy Mayor — Procedural By -Law On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the submission from the City Solicitor entitled Election of Deputy Mayor — Procedural By -Law be received for information. Question being taken, the motion was carried. 12.2b) Avocat municipal : Nomination du maire suppleant — Arrete procedural Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que la pr6sentation de I'avocat municipal intitul6e Nomination du maire suppl6ant — Arret6 procedural soit accept6e a titre informatif. A ('issue du vote, la proposition est adopt6e. 12.3 City Manager: Municipal Plan Update On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that Council receive for information the submitted report M &C 2010 -106: Municipal Plan Update. Question being taken, the motion was carried. 12.3 Directeur general : Mise a jour du plan municipal Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que le conseil accepte a titre informatif le rapport soumis intitul6 M/C 2010 -106: Mise a jour du plan municipal. A ('issue du vote, la proposition est adopt6e. 28 95 -246 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 12.4 City Manager: 2009 Capital Program On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that Council receive for information the submitted report M &C 2010 -102: 2009 Capital Program. Question being taken, the motion was carried with Councillor Farren voting nay. 12.4 Directeur general : Programme d'immobilisations de 2009 Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010 -102: Programme d'immobilisations de 2009. A ('issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 12.5 City Manager: City Market Management On motion of Councillor Court Seconded by Councillor Farren RESOLVED that the submitted report M &C 2010- 93: City Market Management, be referred to Committee of the Whole closed session for further discussion. Question being taken, the motion was carried with Deputy Mayor Chase and Councillors Killen and McGuire voting nay. 12.5 Directeur general : Gestion du marche municipal Proposition du conseiller Court Appuyee par le conseiller Farren RESOLU que le rapport soumis intitule M/C 2010- 93 : Gestion du marche municipal soit reporte a une reunion privee en comite plenier pour qu'il fasse ('objet d'autres discussions. A ('issue du vote, la proposition est adoptee. Le maire suppleant Chase ainsi que les conseillers Killen et McGuire votent contre la proposition. 12.6 City Manager: Vacant Land and Surplus Properties On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -69: Vacant Land and Surplus Properties, Common Council direct the City Manager to prepare a report which includes a list of vacant properties that have already been declared surplus and additional land holdings which are recommended for designation as surplus property, by the end of May, 2010. Question being taken, the motion was carried. 12.6 Directeur general : Terrain vacant et surplus de terrains Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general clans le rapport soumis intitule M/C 2010 — 69 : Terrain vacant et surplus de terrains, le conseil communal charge le directeur general de preparer un rapport comportant une liste des proprietes vacantes ayant deja ete declarees excedentaires et des biens immobiliers supplementaires, dont on recommande la designation de proprietes excedentaires, d'ici la fin de mai 2010. A ('issue du vote, la proposition est adoptee. 29 95 -247 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 12.7 City Manager: Rezoning Application — 210 Lakewood Avenue On motion of Deputy Mayor Chase Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -89: Rezoning Application — 210 Lakewood Avenue, Common Council: 1) declare that Council is of the opinion that there is valid new evidence or change in conditions to warrant consideration of an application from Bev Purinton to rezone property located at 210 Lakewood Avenue from "RS -2" One and Two Family Suburban Residential to "R -2" One and Two Family Residential pursuant to Section 910(3)(d) of the Zoning By -Law; 2) and further schedule the Public Hearing for the rezoning application of a portion of the property at 210 Lakewood Avenue, for Monday May 10, 2010 at 7:00 p.m. in the Council Chamber and refer the application to the Planning Advisory Committee for report and recommendation. Question being taken, the motion was carried. 12.7 Directeur general : Demande de rezonage visant le 210, avenue Lakewood Proposition du maire suppleant Chase Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 — 89 : Demande de rezonage visant le 210, promenade Lakewood, le conseil communal : 1) declare que le conseil est d'avis qu'il existe une nouvelle preuve valide ou un changement de situation justifiant 1'examen d'une demande de Bev Purinton visant a rezoner la propriete situee au 210, avenue Lakewood pour faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales RS -2 » a zone residentielle — habitations unifamiliales et bifamiliales « R -2 », conformement a I'alinea 910(3)d)de I'Arrete de zonage; 2) fixe en outre la date d'audience publique au 10 mai 2010, ,21 19 h, dans la salle du conseil, relativement a la demande de rezonage d'une partie de la propriete sise au 210, avenue Lakewood et qu'il transmette la demande au Comite consultatif d'urbanisme aux fins de rapport et de recommandation. A ('issue du vote, la proposition est adoptee. 12.8 City Manager: Traffic and Retail Development East On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that Council receive for information the submitted report M &C 2010 -97. Traffic and Retail Development East. Question being taken, the motion was carried. On motion of Councillor Court Seconded by Councillor Snook RESOLVED that the City Manager be directed to submit a report to Council addressing the current traffic issues at the intersection of Westmorland and Loch Lomond roads, including recommendations for improvement to the traffic flow in this area. Question being taken, the motion was carried. 12.8 Directeur general : Circulation et developpement de la vente au detail dans le secteur est Proposition du conseiller Snook Appuyee par le conseiller McGuire Resolu que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010-97: Circulation et developpement de la vente au detail dans le secteur est. 30 95 -248 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 A ('issue du vote, la proposition est adoptee. Proposition du conseiller Court Appuyee par le conseiller Snook RESOLU que le directeur general soit charge de presenter au conseil un rapport traitant des problemes actuels en matiere de circulation a ('intersection des chemins Westmorland et Loch Lomond, y compris les recommandations concernant I'amelioration du courant de circulation dans ce secteur. A ('issue du vote, la proposition est adoptee. 12.9 City Manager: Report on Use of Chip Seal on City Streets On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that Council receive for information the submitted reports M &C 2010 -23: General Specifications — Division 28 Chip Seal and M &C 2010 -75: Report on Use of Chip Seal on City Streets — M &C 2010 -23. Question being taken, the motion was carried. 12.9 Directeur general : Rapport relatif a la pose d'enduit superficiel dans les rues municipales Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le conseil communal accepte a titre informatif les rapports soumis intitules M/C 2010 -23 : Specifications generales — Division 28 relative a la pose d'enduit superficiel et M/C 2010-75: Rapport relatif a la pose d'enduit superficiel dans les rues municipales — M/C 2010 -23. A ('issue du vote, la proposition est adoptee. 12.10 City Manager: Update on Rural Road Upgrade Program On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -72: Update on Rural Road Upgrade Program, Common Council approve the submitted general engineering standard for road construction for rural roads that have been included in the Rural Road Upgrade Program. Question being taken, the motion was carried. 12.10 Directeur general : Mise a jour du programme relatif a la refection des routes rurales Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 — 72 : Mise a jour du programme relatif a la refection des routes rurales, le conseil communal approuve les normes generales d'ingenierie presentees pour la construction des routes rurales incluses dans le Programme relatif a la refection des routes rurales. A ('issue du vote, la proposition est adoptee. 13. Committee Reports 13.1 Committee of the Whole: Recommended Appointments to Committees On motion of Councillor Snook Seconded by Councillor Court RESOLVED that as recommended by the Committee of the Whole, having met on March 22, 2010, Council makes the following appointments to committees: 31 95 -249 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Rockwood Park Advisory Board: To re- appoint Greg Burgess, John Acker, Steve Langille, Charles Breen, Margaret Urquhart and Councillor Snook for 1 year from March 29, 2010 to March 29, 2011. Municipal Plan Citizens' Advisory Committee: to appoint Laura Baxter from March 29, 2010 to March 29, 2013. Fundy Trail Development Authority Inc.: to refer to the Destination Marketing Organization for appropriate representation. Leisure Services Advisory Board: to re- appoint Tom Keaveney and appoint Dr. Susan Sanderson each for a three year term from March 29, 2010 to March 29, 2013. Saint John Harbour Bridge Authority: to appoint Anne Marie McGrath for a three year term from March 29, 2010 to March 29, 2013. Saint John Energy: to re- appoint Ross Galbraith for a three year term from March 26, 2010 to March 26, 2013. Saint John Development Corporation: as recommended by the Saint John Board of Trade, to re- appoint William MacMackin for a three year term from March 29, 2010 to March 29, 2013. Saint John Industrial Parks: to re- appoint Michael Chisholm for a three year term from March 29, 2010 to March 29, 2013. City of Saint John Environment Committee: to re- appoint Ed Reevey for a three year term from March 29, 2010 to March 29, 2013. Lord Beaverbrook Rink: to re- appoint Ed Jeffrey and Nathan Gionet each for a three year term from March 29, 2010 to March 29, 2013. Design and Building Standards Committee: to appoint Deputy Mayor Chase and Councillor Snook until the end of their terms on Council and re- appoint Robert Boyce, Elizabeth De Luisa and Morgan Lanigan each for a three year term from March 29, 2010 to March 29, 2013. Question being taken, the motion was carried with Councillor Higgins voting nay. 13. Rapports deposes par les comites 13.1 Comite plenier : Recommandations de nominations pour sieger aux comites Proposition du conseiller Snook Appuybe par le conseiller Court RESOLU que, comme le recommande le comite plenier, s'btant reuni le 22 mars 2010, le conseil approuve les nominations suivantes pour sieger aux comites : Conseil consultatif du parc Rockwood : Renouvellement des nominations de Greg Burgess, John Acker, Steve Langille, Charles Breen, Margaret Urquhart et du conseiller Snook pour un mandat de un an allant du 29 mars 2010 au 29 mars 2011. Comite consultatif de citoyens du plan municipal : Nomination de Laura Baxter pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. Fundy Trail Development Authority Inc.: S'adresser a ('Organisation de marketing de destinations pour assurer une representation adequate. Conseil consultatif des services des loisirs : Renouvellement de la nomination de Tom Keaveney et nomination de la Dfe Susan Sanderson, chacun pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. Administration du pont du port de Saint John : Nomination de Anne Marie McGrath pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. 32 95 -250 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 Saint John Energy : Renouvellement de la nomination de Ross Galbraith pour un mandat de trois ans allant du 26 mars 2010 au 26 mars 2013. Societe de developpement de Saint John : Renouvellement de la nomination de William MacMackin pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013, pour faire suite a la recommandation du Saint John Board of Trade. Pares industriels de Saint John : Renouvellement de la nomination de Michael Chisholm pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. Comite sur 1'environnement de The City of Saint John : Renouvellement de la nomination de Ed Reevey pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. Patinoire Lord Beaverbrook: Renouvellement des nominations de Ed Jeffrey et Nathan Gionet, chacun pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. Comite sur les normes de conception et de construction : Nominations du maire suppleant Chase et du conseiller Snook jusqu'a 1'expiration de leur mandat respectif au sein du conseil, et renouvellement des nominations de Robert Boyce, Elizabeth De Luisa et Morgan Lanigan, chacun pour un mandat de trois ans allant du 29 mars 2010 au 29 mars 2013. A ('issue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. 14. Consideration of Issues Separated from Consent Agenda 14.1 Beaverbrook Art Gallery Request to Present its Future Plans to Common Council Councillor Killen proposed a motion, which was not seconded, to refer the Beaverbrook Art Gallery's request to the Saint John Arts board. On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the Beaverbrook Art Gallery's request to present its future plans to Common Council be denied. Question being taken, the motion was carried with Councillor Killen voting nay. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Demande presentee par la Galerie d'art Beaverbrook visant a presenter ses plans futurs devant le conseil Le conseiller Killen presente une proposition, qui n'est pas appuyee, afin que I'on transmette la demande de la Galerie d'art Beaverbrook au Conseil des arts communautaires de Saint John. Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que la demande soumise par la Galerie d'art Beaverbrook visant a presenter ses plans futurs devant le conseil communal soit rejetee. A ('issue du vote, la proposition est adoptee. Le conseiller Killen vote contre la proposition. 33 95 -251 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 14.2 Tender for Compact Sedans On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -100: Tender for Compact Sedans the tender submitted by Centennial Pontiac Buick, in the amount of $15,872.00 plus tax per each, for the supply of two (2) 2010 Pontiac G5 Compact Sedans, be accepted. Councillor Higgins stated that she does not support the motion as the City should invest in hybrid vehicles. Question being taken, the motion was carried with Councillor Higgins voting nay. 14.2 Soumission relative aux berlines compactes Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010— 100: Soumission relative aux berlines compactes, la soumission presentee par Centennial Pontiac Buick, au montant de 15 872 $ chacune, taxes en sus, pour la fourniture de deux (2) berlines compactes G5 2010 de Pontiac, soit acceptee. La conseillere Higgins n'appuie pas la proposition, car, d'apres elle, la municipalite devrait investir dans des vehicules hybrides. A I'issue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. Councillor Killen withdrew from the meeting 14.3 Tender for Full Size Sedan On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -101: Tender for Full Size Sedan the tender submitted by Brett Chevrolet Cadillac for the supply of a 2010 Impala LTZ in the amount of $27,666.00 plus tax, be accepted. Question being taken, the motion was carried with Councillor Higgins voting nay. (Le conseiller Killen quitte la seance.) 14.3 Soumission relative a une grosse berline Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010— 101 : Soumission relative a une grosse berline, la soumission presentee par Brett Chevrolet Cadillac pour la fourniture d'une berline Impala LTZ 2010 de Chevrolet, au montant de 27 666 $, taxes en sus, soit acceptee. A I'issue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. 34 95 -252 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 14.4 Total Golf Management: Rockwood Park Golf Course and Aquatic Driving Range Report and Proposed 2010 Fee Structure On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that the Total Golf Management: Rockwood Park Golf Course and Aquatic Driving Range Report be received for information and that the proposed 2010 Fee Structure be approved as submitted. Question being taken, the motion was carried with Councillor Farren voting nay. Councillor Killen reentered the meeting. 14.4 Total Golf Management : Rapport sur le terrain de golf et le champ d'exercice aquatique du parc Rockwood et grille tarifaire proposee pour 2010 Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que le point Total Golf Management: Rapport sur le terrain de golf et le champ d'exercice aquatique du parc Rockwood et grille tarifaire proposee pour 2010 soit accepte a titre informatif et que la grille tarifaire proposee soit approuvee telle qu'elle est presentee. A ('issue du vote, la proposition est adoptbe. Le conseiller Farren vote contre la proposition. Le conseiller Killen se joint de nouveau a la seance. 14.5 Additional Street Projects 2010 General Fund Capital Budget On motion of Councillor Sullivan Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -105: Additional Street Projects 2010 General Fund Capital Budget, Common Council approve the addition of the following projects totaling $600,000 to the 2010 General Fund Capital Budget, as described in said report: 1) Westmorland Road $370,000 2) Mountain View Drive $170,000 3) Clover Court $60,000 Question being taken, the motion was carried. 14.5 Projets supplementaires relatifs aux rues — Budget d'immobilisations du fonds d'administration de 2010 Proposition du conseiller Sullivan Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general clans le rapport soumis intitule M/C 2010 — 105 : Projets supplementaires relatifs aux rues — Budget d'immobilisations du fonds d'administration de 2010, le conseil communal approuve I'ajout des projets suivants totalisant la somme de 600 000 $ au Budget d'immobilisations du fonds d'administration de 2010, comme le decrit (edit rapport : 1) Chemin Westmorland 370 000 $ 2) Promenade Mountain View 170 000 $ 3) Cour Clover 60 000 $ A ('issue du vote, la proposition est adoptee. 35 95 -253 COMMON COUNCIL /CONSEIL COMMUNAL MARCH 29, 2010 /LE 29 MARS 2010 14.6 Winter Overnight Ban on Vehicle Parking On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -107: Winter Overnight Ban on Vehicle Parking, Common Council refer the matter to the City Solicitor for review and a report on the wording of a Traffic By -law Amendment to provide flexibility in setting the end date for the general overnight ban on vehicle parking. Question being taken, the motion was carried. 14.6 Interdiction de stationnement la nuit durant I'hiver Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 — 107: Interdiction de stationnement la nuit durant I'hiver, le conseil communal soumette la question a 1'avocat municipal pour qu'il 1'examine et fasse un rapport sur le libelle de la modification de I'Arrete relatif a la circulation afin d'avoir une certaine latitude quant a 1'etablissement de la date de la fin de ('interdiction generale de stationnement la nuit. A ('issue du vote, la proposition est adoptee. 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 9:30 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 21 h 30. Mayor /maire Common Clerk /greffiere communale 36 95 -254 COMMON COUNCIL / CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — APRIL 12, 2010 - 6:30 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Higgins, Killen, McGuire, Mott, Snook, Sullivan, and Titus - and - P. Woods, City Manager; L. Farrell, Solicitor; C. Graham, Comptroller; P. Groody, Commissioner of Municipal Operations; J. Hamilton, Deputy Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; A. Beckett, Deputy City Manager; B. Connell, Deputy Chief of Police; R. Simonds, Fire Chief; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 12 AVRIL 2010 A 18 H 30 Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, Higgins, Killen, McGuire, Mott, Snook, Sullivan et Titus et P. Woods, directeur general; L. Farrell, avocate; C. Graham, controleuse; P. Groody, commissaire aux Operations municipales; J. Hamilton, commissaire a I'urbanisme et au developpement; A. Poffenroth, commissaire adjoint aux Services d'inspection et des batiments; A. Beckett, directeur general adjoint; B. Connell, chef de police adjoint; R. Simonds, chef du service d'incendie; ainsi que E. Gormley, greffiere communale et J. Taylor, greffier communal adjoint. Call To Order — Prayer Mayor Court called the meeting to order and Assistant Pastor Jerry Chiasson offered the opening prayer. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court, et le pasteur adjoint Jerry Chiasson recite la priere d'ouverture. 2. Approval of Minutes 2. Approbation du proces- verbal 3. Approval of Agenda On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the agenda of this meeting with the withdrawal of item 5.13 Sidewalk Machines and the addition of items 5.22 Saint John Adventures — Use and Occupation of Property, and 13.3 Committee of the Whole: City Market Management Recommendation, be approved. Question being taken, the motion was carried. 37 95 -255 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 3. Adoption de I'ordre du jour Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que I'ordre du jour de la presente seance soit adopte, moyennant le retrait du point 5.13 Appareils pour les trottoirs, et I'ajout des points 5.22 Saint John Adventures — Usage et occupation de biens, et 13.3 Comite plenier : Recommandation relative a la gestion du marche municipal. A I'issue du vote, la proposition est adoptee. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 That the E. Teed letter dated March 29, 2010, regarding Tourist Promotion and Rockwood Park be received for information. 5.2 That the E. Teed letter regarding Recognition on Various Objects as a Form of Income be received for information. 5.3 That the E. Teed letter dated March 29, 2010 regarding Long Term Wedding Anniversary Recognitions be received for information. 5.4 That the St. John River Society request to present be referred to the Clerk to schedule. 5.5 That the M. Reid letter dated April 8, 2010 regarding Loch Lomond Road Speed Limit be received for information. 5.6 That as recommended by the City Manager in the submitted report Acquisition of a Municipal Emergency Management Planning Software Suite, Council endorse the acquisition of the Sentinel Incident Management Suite subject to approval by the eight partner municipalities, with the acquisition to be announced to mark the beginning of Emergency Preparedness Week. 5.7 That as recommended by the City Manager in the submitted report M &C 2010- 124: Sale of Water Street to Harbourfront Residences at Three Sisters Inc., in the event the 36 square metre +/- portion of the public street known as Water Street is stopped -up and closed, The City of Saint John sell its freehold interest to Harbourfront Residences at Three Sisters Inc. for $3,960.00 plus HST (if applicable) on or before June 11, 2010, subject to the conditions in the Offer of Purchase and Sale submitted with said report, and further that the Mayor and Common Clerk be authorized to execute any necessary documents to finalize the transfer. 5.8 Refer to item 14.1. 5.9 That as recommended by the City Manager in the submitted report M &C 2010- 113: Proposed Public Hearing Date, Common Council schedule the public hearing for the rezoning applications of Residential Contractors Ltd. (1275 Grandview Avenue) and Terrain Group / Renfrew Developments (1000 Sandy Point Road) for Monday, May 10, 2010 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for report and recommendation. 5.10 That as recommended by the City Manager in the submitted report M &C 2010- 116: Proposed Subdivision 23 -37 & 24 -40 Linda Court, Common Council: 1) assent to one or more subdivision plans, in one or more phases, for the Allison Heights Subdivision, Phase 2, as generally illustrated on the submitted tentative plan dated March 18, 2009 and revised May 1, 2009 and February 9, 2010 with respect to any necessary municipal services and public utility easements; and 2) authorize the preparation and execution of a City / Developer Subdivision Agreement(s) to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer. 38 95 -256 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 5.11 That as recommended by the City Manager in the submitted report M &C 2010- 120: Initiate Stop -Up and Closure for Portion of Sussex Drive, the public hearing for the consideration of the passing of a By -law to Stop Up and Close a portion of Sussex Drive, a public street, being approximately 1,250 square metres, as illustrated on the Plan of Survey showing a portion of Sussex Drive submitted with said report, be set for Monday, May 10, 2010 at 7:00 p.m. in the Council Chamber. 5.12 That as recommended by the City Manager in the submitted report M &C 2010- 108: Brentwood Crescent Storm Sewer Easement Acquisition 432 Woodward Avenue, The City of Saint John accept the offer of Dawn Christine Evans, affected land -owner as set out in the Agreement of Purchase and Sale submitted with said report, and acquire the easement interest in, and through the portion of PID number 55005862 described in the Agreement for the aggregate sum of $903.00 (plus HST if applicable) upon the terms and conditions contained in the said agreement and that the Mayor and Common Clerk be authorized to sign any document(s) necessary to finalize this transaction. 5.13 This item was withdrawn from the agenda. 5.14 That Council receive for information the submitted report M &C 2010 -123: Contract 2007 -41: Water Street Precinct Saint Andrew's Park Enhancements. 5.15 That Council receive for information the submitted report M &C 2010 -119: Public Information Session: Burpee Avenue Retaining Wall Reconstruction. 5.16 That Council receive for information the submitted report M &C 2010 -118: Public Information Session Market Place — Water Main, Sanitary Sewer and Storm Sewer Installation and Street Reconstruction. 5.17 That Council receive for information the submitted report M &C 2010 -109: Public Information Session Bayside Drive and Red Head Road Harbour Clean -Up Construction Projects. 5.18 That as recommended by the City Manager in the submitted report M &C 2010- 112: Engineering Design and Construction Management: Spruce Lake Water Treatment Facility Pump and Back -up Power Replacement, the proposal from Dillon Consulting Ltd. for engineering services (design and construction management) for the Spruce Lake Water Treatment Facility — Pump and Back -up Power Replacement project be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.19 That as recommended by the City Manager in the submitted report M &C 2010- 111: Westfield Road Reconstruction Phase A — Design Services Update and Construction Management Services Engagement, the proposal from Terrain Group Inc. for tender and construction management services for Westfield Road Reconstruction Phase A in the amount of $187,742 plus HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard and further that Council authorize the original engineering services agreement with Terrain Group Inc. be increased by an amount of $60,000 plus HST for the additional design costs as outlined in said report. 5.20 That as recommended by the City Manager in the submitted report Blueberry Hill Grant Request, Common Council approve a grant in the amount of $2,500 in each of 2010 and 2011 to the Nature Trust Stewardship Fund to support the Blueberry Hill proposal. 5.21 That as recommended by the City Manager in the submitted report Establishment Change, Common Council amend the City's Establishment of permanent employees by creating the position of Deputy Commissioner of Building and Inspection Services within the current establishment. 5.22 That Common Council give permission to Saint John Adventures Inc. to use and occupy the property shown on Schedule `A' in accordance with the terms and conditions set out in the submitted letter. 39 95 -257 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 On motion of Councillor Titus Seconded by Councillor Snook RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.8 Lease Renewal Infusion Tea Room, which has been identified for debate, be adopted. Question being taken, the motion was carried. 5. Questions soumises a I'approbation du conseil 5.1 Que la lettre de E. Teed dat6e du 29 mars 2010 concernant la promotion touristique et le parc Rockwood soit accept6e a titre informatif. 5.2 Que la lettre de E. Teed concernant divers objets comme source de revenu soit accept6e a titre informatif. 5.3 Que la lettre de E. Teed dat6e du 29 mars 2010 concernant la reconnaissance a long terme d'un anniversaire de mariage soit accept6e a titre informatif. 5.4 Que la demande soumise par la Soci6t6 d'histoire de la riviere Saint -Jean qui desire se pr6senter devant le conseil soit transmise a la greffiere pour qu'elle fixe une date de pr6sentation. 5.5 Que la lettre de E. Teed dat6e du 8 avril 2010 concernant la limite de vitesse sur le chemin Loch Lomond soit accept6e a titre informatif. 5.6 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 Acquisition d'un ensemble de logiciels de planification en mati6re de gestion des urgences des municipalit6s, le conseil approuve I'acquisition d'un ensemble de logiciels de gestion des incidents Sentinel, sous r6serve de I'approbation des huit municipalit6s partenaires. L'acquisition sera annonc6e pour marquer le d6but de la Semaine de la protection civile. 5.7 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 M/C 2010 -124 : Vente de la rue Wafer jusqu'aux Harbourfront Residences 6 Three Sisters Inc., au cas ou l'acces a la rue publique qui s'6tend sur environ 36 metres carr6s, plus connue sous le nom de rue Water serait d6finitivement condamn6, The City of Saint John vende ses int6rets francs aux Harbourfront Residences pour un montant de 3 960 $ TVH en sus (si n6cessaire) au plus tard le 11 juin 2010, sous r6serve des conditions r6gissant l'offre d'achat - vente, laquelle accompagne le rapport soumis, et que le maire et la greffiere communale soient autoris6s a signer tout document requis pour conclure le transfert. 5.8 Voir le point 14.1. 5.9 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 M/C 2010 -113 : Date propos6e pour la tenue dune audience publique, le conseil communal fixe la date de I'audience publique relativement aux demandes de rezonage presentees par Residential Contractors Ltd. (1275, avenue Grandview) et Terrain Group /Renfrew Developments (1000, chemin Sandy Point), au lundi 10 mai 2010 a 19 h dans la salle du conseil, et qu'il transmette les demandes au Comit6 consultatif d'urbanisme aux fins de rapport et de recommandation. 5.10 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 M/C 2010 -116: Projet de lotissement aux 23 -37 et 24 -40, cour Linda, le conseil communal: 1) approuve le ou les plans de lotissement, en une ou plusieurs phases, dans le cadre de la phase 2 du projet de lotissement Allison Heights, comme le montre de maniere g6n6rale le plan provisoire pr6sent6 et dat6 du 18 mars 2009 et revise le 1 e mai 2009 et le 9 f6vrier 2010, y compris toute servitude de services municipaux ou d'entreprise de service public exig6e; 2) autorise la r6daction et la signature de contrats de lotissement entre The City of Saint John et le promoteur afin de permettre 1'ex6cution des travaux requis et la mise en place des installations n6cessaires, notamment en ce qui concerne 1'61aboration de plans de situation et de drainage d6taill6s soumis a I'approbation de l'ing6nieur municipal en chef. 40 95 -258 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 5.11 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -120: Debut de fermeture et de barrage d'un trongon de la promenade Sussex, le conseil communal fixe la date de I'audience publique relative a I'adoption d'un arrete visant a fermer et a barrer un trongon de la promenade Sussex, rue publique, d'environ 1 250 metres carres, qui est representee sur le plan d'arpentage montrant un trongon de la promenade Sussex qui accompagne ledit rapport, au lundi 10 mai 2010, a 19 h, dans la salle du conseil. 5.12 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -108: Croissant Brentwood — Acquisition dune servitude pour une installation d'eau d'egout au 432, avenue Woodward, The City of Saint John accepte I'offre de Dawn Christine Evans, proprietaire touchee, comme I'enonce la convention d'achat -vente soumise avec ledit rapport et acquiere les interets generes par la servitude associee a la parcelle de terrain portant le NID 55005862 decrite dans la convention pour la somme globale de 903 $, TVH en sus le cas echeant, aux conditions enoncees dans ladite convention, et autorise le maire et la greffiere communale a signer les documents necessaires pour conclure cette transaction. 5.13 Ce point a ete retire de I'ordre du jour. 5.14 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010 -123 relativement au contrat no 2007 -41 afferent aux ameliorations au parc St. Andrew's de la rue Water. 5.15 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010 -119: Seance informative publique relative a la reconstruction du mur de soutenement de 1'avenue Burpee. 5.16 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010 -118: Seance informative publique relative a la Place Market — Installation de la conduite d'eau principale, des egouts sanitaires et des egouts pluviaux et travaux de refection de la rue. 5.17 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2010 -109: Seance informative publique relative aux projets de construction et de nettoyage du port a Pintersection de la promenade Bayside et du chemin Red Head. 5.18 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -112 : Conception technique et gestion de construction relative a 1'installation de traitement des eaux du lac Spruce — Remplacement de la pompe et du circuit electrique de secours, la proposition presentee par Dillon Consulting Ltd. relativement aux services d'ingenierie (gestion de la conception et de la construction) afferents a ('installation de traitement des eaux du lac Spruce — Remplacement de la pompe et du circuit electrique de secours soit acceptee, et que le maire et la greffiere communale soient autorises a signer la documentation exigee a cet egard. 5.19 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -111 : Engagement des services de gestion de la construction et mise a jour des services de conception de la phase A en vue de la refection du chemin Westfield, la proposition presentee par Terrain Group Inc. relativement a la soumission et aux services de gestion de la construction afferents a la phase A de la refection du chemin Westfield, au montant de 187 742 $, TVH en sus, que le maire et la greffiere communale soient autorises a signer la documentation exigee a cet egard et, en outre, que le conseil autorise que le montant de la convention initiale relative aux services d'ingenierie conclue avec Terrain Group Inc. soit augmente de 60 000 $, TVH en sus, pour les couts de conception additionnels, comme I'indique ledit rapport. 5.20 Que, comme le recommande le directeur general dans le rapport presente intitule Demande de subvention de la part de Blueberry Hill, le conseil communal approuve une subvention de I'ordre de 2 500 $ en 2010 et en 2011 au Nature Trust Stewardship Fund (fonds de gestion de la Fondation pour la protection des sites naturels) afin d'appuyer la proposition de Blueberry Hill. 5.21 Que, comme le recommande le directeur general dans le rapport presente intitule Modifications apportees a Peffectif, le conseil communal modifie 1'effectif des employes permanents dans la municipalite en creant le poste de commissaire adjoint aux Services d'inspection et des batiments au sein de 1'effectif actuel. 41 95 -259 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 5.22 Que le conseil communal autorise Saint John Adventures Inc. a utiliser et a occuper les biens figurant a I'annexe « A », conformement aux conditions enoncees dans la lettre presentee. Proposition du conseiller Titus Appuyee par le conseiller Snook RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil, a 1'exclusion du point 5.8, Reconduction du bail du salon de the Infusion, qui a ete selectionne aux fins de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 7.1 National Volunteer Week April 18 -24, 2010 The Mayor proclaimed the week of April 18 -24, 2010 as National Volunteer Week in the City of Saint John. 7. Proclamation 7.1 Semaine de I'action benevole, du 18 au 24 avril 2010 Le maire declare que la semaine du 18 au 24 avril 2010 est la Semaine de I'action benevole dans The City of Saint John. 8. Delegations /Presentations 8.1 Crime Reduction Strategies for Saint John: SJHS Adam McKim, teacher for Saint John High School, introduced his students and explained that they have been researching crime reduction strategies for the City of Saint John, noting that they will now be presenting the results of their study. Referring to a submitted presentation, Erika Maxwell, Victoria Gillan, Nikki Shaw, Sydney Logan, Katherine Miller and Emily Arnold outlined the findings of their research and presented Council with specific crime reduction recommendations. 8. Delegations et presentations 8.1 Strategies en matiere de reduction de la criminalite dans Saint John — Ecole secondaire Saint John High School (SJHS) Adam McKim, enseignant de I'ecole secondaire Saint John High School, presente ses eleves et explique que ces derniers ont effectue des travaux de recherche sur les strategies en matiere de reduction de la criminalite pour The City of Saint John. II indique qu'ils vont maintenant presenter les resultats de leur etude. Faisant reference a une presentation anterieure, Erika Maxwell, Victoria Gillan, Nikki Shaw, Sydney Logan, Katherine Miller et Emily Arnold donnent un apergu des resultats de leur recherche et presente au conseil des recommandations precises en matiere de reduction de la criminalite. 42 95 -260 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 8.2 New Brunswick Provincial Capital Commission Referring to a submitted presentation, Walter Brown, Chair for the New Brunswick Provincial Capital Commission, and Lee Ellen Pottie, Executive Director, outlined the various services offered by the Commission and provided Common Council with information respecting the projects that are currently underway. 8.2 Commission de la capitale provinciale du Nouveau - Brunswick Faisant reference a une presentation anterieure, Walter Brown, president de la Commission de la capitale provinciale du Nouveau - Brunswick, et Lee Ellen Pottie, directrice generale, mentionnent les divers services offerts par la Commission et fournissent au conseil communal des renseignements concernant les projets actuellement en cours. 10. Consideration of By -laws Councillors Killen, Mott and Titus withdrew from the meeting. 10.1 Third Reading Street Closing — Portion of Elgin Street On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number M -23, A By -law To Amend a By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John" with regard to Elgin Street, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number M -23, A By -Law to Amend a By -law Respecting the Stopping Up and Closing of Highways in The City of Saint John" was read in its entirety. On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number M -23, A By -law To Amend a By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John" with regard to Elgin Street, be read a third time, enacted and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title the by -law entitled, "By -law Number M -23, a By -law To Amend a By -law Respecting the Stopping Up and Closing of Highways in The City of Saint John." Councillor Killen reentered the meeting. 10. Etude des arretes municipaux Les conseillers Killen, Mott et Titus quittent la seance. 10.1 Troisieme lecture de I'arrete concernant la fermeture d'un trongon de la rue Elgin Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John » relativement a la rue Elgin, fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John » est lu integralement. Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John » relativement a la rue Elgin, fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. 43 95 -261 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». Le conseiller Killen reintegre la seance. 10.2 Third Reading Street Closing — Portion of Water Street On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the by -law entitled "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in the City of Saint John" regarding a portion of Water Street, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number M -23, a By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in The City of Saint John" was read in its entirety. On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that the by -law entitled "By -Law Number M -23, A By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in the City of Saint John ", regarding a portion of Water Street, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number M -23, a By -Law to Amend a By -Law Respecting the Stopping -Up and Closing of Highways in The City of Saint John." 10.2 Troisieme lecture de I'arret6 concernant la fermeture d'un trongon de la rue Water Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John » relativement a un trongon de la rue Water, fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no M -23, arrete modifiant I'Arrete sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John » relativement a un trongon de la rue Water, fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule « Arrete no M -23 modifiant I'Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». 44 95 -262 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 10.3(a) Third Reading Zoning By -law Amendment — 1666 Hickey Road 10.3(b) Section 39 Conditions On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -139, A Law to Amend the Zoning By -law of The City of Saint John," re- zoning a parcel of land located at 1666 Hickey Road having an area of approximately 4050 square metres, also identified as PID number 55198402, from "RS -2" One and Two Family Suburban Residential and "RM -2" High Rise Multiple Residential to "R -2" One and Two Family Residential classification, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 110 -139, A Law to Amend the Zoning By -law of The City of Saint John" was read in its entirety. On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of a parcel of land located at 1666 Hickey Road having an area of approximately 4050 square metres, also identified as PID number 55198402, be subject to the following conditions: a. That no access be provided to Heather Way and that access to the site be from Hickey Road via a common driveway with a 6.0 metre paved width, as proposed by the developer in Option "B "; b. Development of the site be in accordance with a detailed site plan, prepared by the developer and subject to the approval of the Development Officer, drawn on a site survey, and illustrating the location of all buildings, structures, parking areas, driveways, landscaping and other site features, including retention of a two metre wide landscaped area of existing trees and shrubs adjacent to the southern property line; c. All access driveways are to be paved with asphalt and graded to facilitate proper site drainage; d. That a right -of -way and maintenance agreement respecting access to the proposed lots and maintenance of the access be provided subject to the approval of the Development Officer; e. Existing mature trees on the site are to be retained where possible; f. That all main buildings be serviced by municipal water and sewer and underground public utilities with a site servicing and grading plan prepared for the approval of the Chief City Engineer or his designate; g. Any infrastructure extensions required to service the site be completed at the Developer's expense; h. All areas not occupied by buildings, parking areas and driveways be landscaped and all site improvements be completed within one (1) year from the issuance of a building permit for the development; i. That a fence be constructed north of the 2 -metre wide landscaped area between the rear property line and proposed duplex; and j. That the purchase and sale agreement for the southern most duplex, include a clause for the maintenance of the 2 -metre wide landscaped area. Question being taken, the motion was carried. On motion of Councillor Killen Seconded by Councillor Sullivan RESOLVED that the by -law entitled, "By -Law Number C.P. 110 -139, A Law to Amend the Zoning By -law of The City of Saint John," re- zoning a parcel of land located at 1666 Hickey Road having an area of approximately 4050 square metres, also identified as PID number 55198402, from "RS -2" One and Two Family Suburban Residential and "RM -2" High Rise Multiple Residential to "R -2" One and Two Family Residential classification, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 110 -139, A Law to Amend the Zoning By -law of The City of Saint John ". 45 95 -263 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 10.3a) Troisieme lecture du projet de modification de I'Arrete de zonage visant le 1666, chemin Hickey 10.3b) Conditions imposees par I'article 39 Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete no C.P. 110- 139 modifiant I'Arrete de zonage de The City of Saint John », relativement au rezonage d'une parcelle de terrain situee au 1666, chemin Hickey, d'une superficie approximative de 4 050 metres carres et inscrite sous le NID 55198402, afin de faire passer la classification de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS -2 » et de zone residentielle d'immeubles -tours a logements multiples « RM -2 » a zone residentielle — habitations unifamiliales et bifamiliales « R -2 », fasse ('objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -139 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU qu'en vertu des dispositions prevues a I'article 39 de la Loi sur I'urbanisme, I'amenagement propose de la parcelle de terrain situee au 1666, chemin Hickey, d'une superficie d'environ 4 050 metres carres et inscrite sous le NID 55198402, soit assujetti aux conditions suivantes : a. aucun acces ne sera prevu pour se rendre sur la voie Heather, et it y aura un acces a 1'emplacement a partir du chemin Hickey grace a une voie d'acces commune asphaltee d'une largeur de 6 metres, comme le propose le promoteur dans ('option « B »; b. I'amenagement de 1'emplacement doit titre conforme au plan de situation detaille, prepare par le promoteur et sujet a I'approbation de I'agent d'amenagement, faire ('objet d'un releve de terrain et indiquer 1'emplacement de tous les batiments et de toutes les constructions, les aires de stationnement, les voies d'acces, les espaces paysagers et autres caracteristiques de 1'emplacement, y compris le maintien d'un espace paysager de deux metres de largeur comportant les arbres et les arbustes existants adjacent a la limite de propriete sud; c. toutes les voies d'acces doivent titre nivelees et asphaltees pour favoriser un drainage adequat de 1'emplacement; d. une convention d'emprise et d'entretien concernant I'acces aux terrains proposes et 1'entretien de ('acces doit titre stipulee, sous reserve de I'approbation de I'agent d'amenagement; e. les arbres matures actuels situes sur 1'emplacement doivent titre conserves dans la mesure du possible; f. tous les batiments principaux doivent titre desservis par le reseau municipal d'aqueduc et d'egouts et par des services publics souterrains et faire ('objet d'un plan de viabilisation et de nivellement prepare aux fins d'approbation de I'ingenieur municipal en chef ou de son representant; g. tout agrandissement des infrastructures requis pour desservir 1'emplacement devra titre effectue aux frais du promoteur; h. toutes les zones non occupees par les batiments, les aires de stationnement et les voies d'acces doivent titre des espaces paysagers et tous les travaux d'amelioration a 1'emplacement doivent titre termines dans un delai d'un (1) an a compter de la date de delivrance du permis de construction pour I'amenagement; i. une cloture doit titre construite au nord de 1'espace paysager d'une largeur de 2 metres entre la limite arriere de la propriete et le duplex propose; j. la convention d'achat -vente du duplex le plus au sud doit inclure une clause pour 1'entretien de 1'espace paysager d'une largeur de deux metres. A ('issue du vote, la proposition est adoptee. Proposition du conseiller Killen Appuyee par le conseiller Sullivan RESOLU que 1'arrete intitule « Arrete no C.P. 110- 139 modifiant I'Arrete de zonage de The City of Saint John », relativement au rezonage d'une parcelle de terrain situee au 1666, chemin Hickey, d'une superficie approximative de 4 050 metres carres et inscrite sous le NID 55198402, afin de faire passer la 46 95 -264 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 classification de zone residentielle de banlieue — habitations unifamiliales et bifamiliales RS -2 » et de zone residentielle d'immeubles -tours a logements multiples « RM -2 » a zone residentielle — habitations unifamiliales et bifamiliales « R -2 », fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule (< Arrete no C.P. 110 -139 modifiant I'Arrete de zonage de The City of Saint John ». 13. Committee Reports 13.1 Planning Advisory Committee: Proposed Subdivision 1666 Hickey Road On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that Common Council: a) assent to one or more subdivision plans, in one or more phases, with respect to the vesting of any required municipal services easements or public utility easements; and b) accept cash -in -lieu of Land for Public Purposes for the proposed subdivision of the property located at 1666 Hickey Road (PID number 55198402). Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Comite consultatif d'urbanisme : Projet de lotissement au 1666, chemin Hickey Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que le conseil communal: a) donne son assentiment a un ou a plusieurs plans de lotissement, en une ou plusieurs phases, relativement a I'acquisition de toute servitude de services municipaux et d'entreprise de service public necessaire; b) accepte une compensation monetaire pour le terrain d'utilite publique en vue du projet de lotissement de la propriete situee au 1666, chemin Hickey (NID 55198402). A ('issue du vote, la proposition est adoptee. 13.2 Planning Advisory Committee: Westfield Road Reconstruction Project Street Vesting — 1871, 1920 & 2090 Westfield Road On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that Common Council assent to: 1) the submitted Amending John Law Corporation Subdivision, Mary Leanne Straight and William Harland Straight Subdivision, and Mabel Bonnell Estate Subdivision plans that would vest a total area of approximately 1325 square metres (14,263 square feet) of land from portions of 1871, 1920 & 2090 Westfield Road, also identified as being portions of PID numbers 55172209, 00289629 and 55201859 as part of the Westfield Road public street right -of -way; and 2) any necessary municipal services or public utility easements with respect to the Westfield Road Reconstruction Project. Question being taken, the motion was carried. Councillors Mott and Titus reentered the meeting. 13.2 Comit6 consultatif d'urbanisme : Inclusion d'une rue aux 1871, 1920 et 2090, chemin Westfield dans le cadre du projet de refection de ce chemin Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que le conseil communal donne son assentiment : 1) aux plans modificateurs des lotissements presentes par John Law Corporation, Mary Leanne Straight et William Harland Straight et Mabel Bonnell qui incluraient un terrain d'une superficie totale d'environ 1 325 metres carres (14 263 pieds 47 95 -265 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 carres) provenant d'une partie des terrains situes aux 1871, 1920 et 2090, chemin Westfield, inscrits en partie sous les NID 55172209, 00289629 et 55201859, en tant que droit de passage sur une rue publique (dans le cas present, it s'agit du chemin Westfield); 2) a toute servitude de services municipaux ou d'entreprise de service public exigee relativement au projet de refection du chemin Westfield. A ('issue du vote, la proposition est adoptee. Les conseillers Mott et Titus reintegrent la seance. 13.3 Committee of the Whole: City Market Management On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager, staff prepare a request for proposals for third party management of the City Market. Question being taken, the motion was carried with Councillor Court voting nay. 13.3 Comite plenier : Gestion du march6 municipal Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que, comme le recommande le directeur general, le personnel municipal prepare une demande de propositions pour la gestion par un tiers du march6 municipal. A ('issue du vote, la proposition est adoptee. Le conseiller Court vote contre la proposition. 11 Submissions by Council Members 11.2 Simms Corner Transportation Challenges and Solutions (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the submission from Councillor McGuire entitled Simms Corner Transportation Challenges and Solutions be received for information. Question being taken, the motion was carried. 11. Interventions des membres du conseil 11.2 Defis et solutions relatifs au transport — coin Simms (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que la presentation du conseiller McGuire intitulee Defis et solutions relatifs au transport— coin Simms so it acceptee a titre informatif. A ('issue du vote, la proposition est adoptee. 12. Business Matters - Municipal Officers 12.4 City Manager: Update on Bridge Road / Simms Corner / Fairville Boulevard On motion of Councillor Snook Seconded by Councillor McGuire RESOLVED that Council receive for information the submitted update report M &C 2010 -114: Update on Bridge Road — Simms Corner - Fairville Boulevard Corridor. Question being taken, the motion was carried. 48 95 -266 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.4 Directeur g6n6ral : Mise a jour sur le chemin Bridge — coin Simms — couloir du boulevard Fairville Proposition du conseiller Snook Appuyee par le conseiller McGuire RESOLU que le conseil accepte a titre informatif le rapport de mise a jour presente intitule M/C 2010 -114 : Mise a jour sur le chemin Bridge — coin Simms — couloir du boulevard Fairville. A ('issue du vote, la proposition est adoptee. 9. Public Hearings 7:00 P.M. 9.1(a) Section 39 Amendment — 1151 Golden Grove Road 9.1(b) Planning Advisory Committee Report Recommending Denial of Application The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 Amendment amending the Section 39 Conditions imposed on the June 28, 1999 re- zoning of the property located at 1151 Golden Grove Road, also identified as PID number 55099246, to permit the outdoor placement of three containers for demolition materials and recyclables. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its April 7t", 2010 meeting at which the Committee recommended to deny the application for an amendment of the existing Section 39 conditions as described above. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Ralph Thomas, an employee of the applicant, stating that the Section 39 conditions should be amended to allow the garbage dumpsters to be moved to the back of the property. He explained that the current section 39 conditions require dumpsters to be placed in the front of the business, noting that this location not only negatively affects the aesthetics of the business, but that it has resulted in people illegally placing residential garbage in the dumpsters as they are now visible and accessible from the road. On motion of Councillor Titus Seconded by Councillor Killen RESOLVED that Council table the proposed Section 39 Amendment for the property at 1151 Golden Grove Road and direct City Staff to meet with the applicant with the goal of identifying a new area to place the garbage dumpsters which would be in compliance with all relevant regulations. Question being taken, the motion was carried. 9. Audiences publiques a 19 h 9.1a) Projet de modification des conditions impos6es par I'article 39 visant le 1151, chemin Golden Grove 9.1 b) Comit6 consultatif d'urbanisme recommandant le rejet de la demande La greffiere communale indique que les avis requis ont ete publies en ce qui a trait a la modification proposee en vertu de I'article 39, modifiant les conditions impos6es le 28 juin 1999, relativement au rezonage de la propriete situee au 1151, chemin Golden Grove, inscrite sous le NID 55099246, afin de permettre le placement exterieur de trois conteneurs pour le materiel de demolition et les produits recyclables. Examen d'un rapport du Comit6 consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel du service d'urbanisme, etudie lors de la seance du 7 avril 2010, pendant laquelle le Comit6 a recommande de rejeter la demande de modification des conditions actuelles susmentionnees impos6es par I'article 39. Le maire invite le public a exprimer son opposition quant a la modification proposee, mais personne ne prend la parole. 49 95 -267 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 Le maire invite les membres du public a se prononcer en faveur de la modification proposee. Ralph Thomas, un employe du requerant, declare que les conditions imposees par I'article 39 devraient titre modifiees afin de permettre le deplacement des bennes a rebuts vers I'arriere de la propriete. II explique que, selon les conditions actuelles imposees par I'article 39, les bennes a rebuts doivent titre placees devant le commerce, notant que cet emplacement a non seulement une incidence negative sur 1'esthetique du commerce, mais qu'il a eu pour consequence que les gens placent illegalement des ordures menageres dans les bennes, etant donne qu'elles sont maintenant visibles de la route et accessibles par cette derniere. Proposition du conseiller Titus Appuyee par le conseiller Killen RESOLU que le conseil reporte la modification proposee aux conditions imposees par I'article 39 relativement a la propriete situee au 1151, chemin Golden Grove, et charge le personnel municipal de rencontrer le requerant dans le but de determiner une nouvelle zone pour mettre les bennes a rebuts qui respecterait tous les reglements pertinents. A ('issue du vote, la proposition est adoptee. 9.2 (a) Proposed Zoning By -Law Amendment 7 Northumberland Avenue 9.2 (b) Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions. The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 7 Northumberland Avenue, having an area of approximately 690 square metres, also identified as PID number 00323741 from "R -2" One and Two Family Residential to "R -4" Four Family Residential with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its April 7t", 2010 meeting at which the Committee recommended the rezoning of a parcel of land located at 7 Northumberland Avenue as described above with Section 39 Conditions. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Joe McAuliffe appearing on behalf of the applicant, stating that he is in agreement with the staff report and recommendation. On motion of Councillor Killen Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 7 Northumberland Avenue, having an area of approximately 690 square metres, also identified as PID number 00323741 from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ". On motion of Councillor Killen Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 7 Northumberland Avenue, having an area of approximately 690 square metres, also identified as PID number 00323741 from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a second time. Question being taken, the motion was carried. 50 95 -268 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 9.2a) Projet de modification de I'Arret6 de zonage visant le 7, avenue Northumberland 9.2b) Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage conform6ment aux conditions impos6es par I'article 39 La greffiere communale mentionne que les avis requis ont ete publies relativement a la modification de I'annexe « A », plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 690 metres carres, situee au 7, avenue Northumberland, inscrite sous le NID 00323741, afin de faire passer la classification s'y rapportant de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a habitations de quatre logements « R-4 », et qu'aucune objection n'a ete reque a cet egard. Examen d'un rapport du Comit6 consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel du service d'urbanisme, etudie lors de la seance du 7 avril 2010, pendant laquelle le Comit6 a recommande de proceder au rezonage de la parcelle de terrain situee au 7, avenue Northumberland, telle qu'elle est decrite ci- dessus, sous reserve des conditions impos6es par I'article 39. Le maire invite le public a exprimer son opposition quant a la modification proposee, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant a la modification proposee. Joe McAuliffe, au nom du requerant, indique qu'il est d'accord avec le rapport et la recommandation du personnel. Proposition du conseiller Killen Appuyee par le conseiller McGuire RESOLU que 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John » modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 7, avenue Northumberland, d'une superficie approximative de 690 metres carres, inscrite sous le NID 00323741, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Killen Appuyee par le conseiller Farren RESOLU que 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John » modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 7, avenue Northumberland, d'une superficie approximative de 690 metres carres, inscrite sous le NID 00323741, afin de la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 9.3 Proposed By -Law Amendment Stop Up and Close a Portion of King Street The Common Clerk advised that the necessary advertising was completed with regard to the proposed by -law amendment to stop -up and close a portion of King Street by adding thereto Section 211 immediately after Section 210 thereof, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. 51 95 -269 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. On motion of Councillor Snook Seconded by Councillor Mott RESOLVED that the by -law entitled, "A By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of King Street by adding thereto Section 211 immediately after Section 210 thereof, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John." On motion of Councillor Snook Seconded by Councillor Killen RESOLVED that the by -law entitled, "A By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of King Street by adding thereto Section 211 immediately after Section 210 thereof, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A By -law Respecting the Stopping Up and Closing of Highways in the City of Saint John." 9.3 Projet de modification de I'Arret6 concernant la fermeture et le barrage de routes — Trongon de la rue King La greffiere communale indique que les avis requis ont ete publies relativement au projet de modification de I'Arrete concernant la fermeture et le barrage de routes en vue de fermer et de barrer un trongon de la rue King par I'ajout de I'article 211 a la suite de I'article 210, et qu'aucune objection n'a ete reque a cet egard. Le maire invite le public a exprimer son opposition quant a la modification proposee, mais personne ne prend la parole. Le maire invite le public a exprimer son appui quant a la modification proposee, mais personne ne prend la parole. Proposition du conseiller Snook Appuyee par le conseiller Mott RESOLU que 1'arrete intitule a Arrete concernant la fermeture et le barrage des routes dans The City of Saint John » relativement a un trongon de la rue King par I'ajout de I'article 211 a la suite de I'article 210 fasse ('objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arrete intitule « Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller Killen RESOLU que 1'arrete intitule « Arrete concernant la fermeture et le barrage des routes dans The City of Saint John » relativement a un trongon de la rue King par I'ajout de I'article 211 A la suite de I'article 210 fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete concernant la fermeture et le barrage de routes dans The City of Saint John ». 52 95 -270 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 11.1 Vendors at Fallsview Park and other Civic Public Places (Councillor Farren) On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that Council direct the City Manager and the City Solicitor to prepare a by -law that will efficiently and effectively control the placement and quality of vendors in all parks and Civic public places throughout the City of Saint John, and further, that the draft by -law to be presented to Council for its consideration no later than June 7, 2010. Question being taken, the motion was carried. 11.1 Vendeurs au parc Fallsview et autres lieux publics municipaux (conseiller Farren) Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que le conseil charge le directeur general et l'avocat municipal de rediger un arrete qui controlera efficacement 1'emplacement et la quality des vendeurs dans tous les pares et lieux publics municipaux de The City of Saint John, et, qu'en outre, 1'arrete provisoire soit presente au conseil aux fins d'examen au plus tard le 7 juin 2010. A ('issue du vote, la proposition est adoptee. 11.3 Report on the Suitability of Placing Stop Signs on Duke Street West (Councillor Killen) On motion of Councillor Killen Seconded by Councillor McGuire RESOLVED that the City Manager be directed to submit a report to Council on the suitability of placing stop signs on Duke Street West at the intersections of Lancaster Street and City Line for the dual purpose of traffic - calming and less treacherous circumstances for drivers emerging from either street during the winter months. Question being taken, the motion was carried. 11.3 Rapport sur la pertinence de mettre des panneaux d'arret sur la rue Duke Ouest (conseiller Killen) Proposition du conseiller Killen Appuyee par le conseiller McGuire RESOLU que le directeur general soit charge de soumettre un rapport au conseil sur la pertinence de mettre des panneaux d'arret sur la rue Duke Ouest a ('intersection de la rue Lancaster et du chemin City Line dans le double but de moderer la circulation et de reduire les situations dangereuses pour les conducteurs sortant d'une rue quelconque au cours des mois hivernaux. A ('issue du vote, la proposition est adoptee. 11.4 Saint John Energy Meeting (Councillor Higgins) On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that Common Council direct the Clerk to schedule a follow -up meeting with Saint John Energy in light of recent developments regarding NB Power. Question being taken, the motion was carried. 53 95 -271 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 11.4 Reunion de Saint John Energy (conseillere Higgins) Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le conseil communal charge la greffiere communale de fixer la date d'une reunion de suivi avec Saint John Energy a la lumiere des recents developpements concernant Energie NB. A I'issue du vote, la proposition est adoptee. 11.5 Revenue Generation Committee Presentation (Councillor Higgins) On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that Common Council request a presentation from the Revenue Generation Committee within one month's time which outlines ideas for revenue generation. Question being taken, the motion was carried. 11.5 Presentation du Comite pour la production de recettes (conseillere Higgins) Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le conseil communal demande au Comite pour la production de recettes de faire une presentation devant le conseil dans un delai de un mois qui exposera des idees pour produire des recettes. A I'issue du vote, la proposition est adoptee. 11.6 Harbour Bridge Update (Councillor Higgins) On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that Common Council request that the Harbour Bridge Authority provide Council with an update on the Harbour Bridge situation and that the matter be referred to the Clerk to schedule. Question being taken, the motion was carried. 11.6 Mise a jour sur le pont du port (conseillere Higgins) Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le conseil communal demande a I'Administration du pont du port de presenter au conseil un compte rendu de la situation du pont du port, et que la question soit transmise a la greffiere pour qu'elle fixe une date de presentation. A I'issue du vote, la proposition est adoptee. 12.1 City Solicitor: Harbour Cleanup Project On motion of Councillor Farren Seconded by Councillor Killen RESOLVED that The City of Saint John acquire from J.D. Irving, Limited two (2) easements through lands south of Thorne Avenue, one easement comprising 662 square metres and the second 3060 square metres, upon the same terms and conditions as set out in the Memorandum of Understanding dated February 8, 2010, save and except the closing date set out in paragraph 10. Question being taken, the motion was carried. 54 95 -272 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 12.1 Avocat municipal : Projet de nettoyage du port Proposition du conseiller Farren Appuyee par le conseiller Killen RESOLU que The City of Saint John acquiere de J.D. Irving Limited deux servitudes par les biens -fonds situes du cote sud de I'avenue Thorne, dont I'une mesure 662 metres carres et I'autre, 3060 metres carres, selon les memes modalites enoncees dans le protocole d'entente date du 8 fevrier 2010, sauf pour la date de cloture indiquee dans le paragraphe 10. A I'issue du vote, la proposition est adoptee. 12.2 City Manager: Proposal for Site Selection and Preliminary Design — Fire Station 6 On motion of Councillor Court Seconded by Councillor Mott RESOLVED that as recommended by the City Manager, Proposal Call 2009- 091003P — Site Selection and Preliminary Design for New Fire Station No. 6 — West Saint John be awarded to ADI Limited at their bid price of $78,600.00 (HST included). The Question was not taken as a motion to Lay on Table took precedence over the main motion. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the submitted report entitled M &C 2010 -110: Proposal for Site Selection and Preliminary Design — Fire Station 6, be tabled until June 7t", 2010, pending a report from the City Manager respecting a spending cap of 1 % for the 2011 Fire Department budget. Question being taken, the motion was carried with the Mayor and Councillors Court, Farren, Snook and Sullivan voting nay. 12.2 Directeur general : Proposition relative a la selection de 1'emplacement et a la conception preliminaire de la caserne de pompiers no 6 Proposition du conseiller Court Appuyee par le conseiller Mott RESOLU que, comme le recommande le directeur general, la proposition de ADI Limited dans le cadre de I'appel de propositions 2009 - 091003P relative a la selection de 1'emplacement et a la conception preliminaire de la caserne de pompiers no 6 — Saint John Ouest soit acceptee au prix offert de 78 600 $ (TVH incluse). On ne procede pas au vote etant donne que la proposition visant a soumettre la question a la discussion a preseance sur la proposition principale. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le rapport presente intitule M/C 2010- 110 : Proposition relative a la selection de 1'emplacement et a la conception preliminaire de la caserne de pompiers no 6 soit reporte au 7 juin 2010, en attendant la presentation d'un rapport du directeur general concernant un plafond de depense de 1 % pour le budget 2011 du service d'incendie. A ('issue du vote, la proposition est adoptee. Le maire ainsi que les conseillers Court, Farren, Snook et Sullivan votent contre la proposition. 12.3(a,b) City Manager: Saint John Building By -law Amendment On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A By -law to Amend a By -law Respecting the Construction, Repair and Demolition of Buildings and Structures in the City of Saint John" be amended by repealing the definition of "Building Inspector" and substituting it as follows: "'Building Inspector" means the person 55 95 -273 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 appointed by Common Council as Building Inspector or the Acting Building Inspector' be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A By -law to Amend a By -law Respecting the Construction, Repair and Demolition of Buildings and Structures in the City of Saint John." On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the by -law entitled, "A By -law to Amend a By -law Respecting the Construction, Repair and Demolition of Buildings and Structures in the City of Saint John" be amended by repealing the definition of "Building Inspector" and substituting it as follows: "'Building Inspector" means the person appointed by Common Council as Building Inspector or the Acting Building Inspector' be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A By -law to Amend a By -law Respecting the Construction, Repair and Demolition of Buildings and Structures in the City of Saint John." 12.3a), b) Directeur general : Modification de I'Arrete relatif A la construction de Saint John Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'arrete intitule « Arrete modifiant I'Arrete relatif a la construction, a la reparation et A la demolition de batiments et de structures dans The City of Saint John » soit modifie par I'abrogation de la definition de 1'expression « inspecteur des batiments » en la remplagant par ce qui suit : « inspecteur des batiments » designe la personne nommee par le conseil communal qui occupe ce poste ou ('inspecteur des batiments par interim, et qu'il fasse I'objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete relatif A la construction, A la reparation et A la demolition de batiments et de structures dans The City of Saint John ». Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'arrete intitule a Arrete modifiant I'Arrete relatif A la construction, A la reparation et A la demolition de batiments et de structures dans The City of Saint John » soit modifie par I'abrogation de la definition de 1'expression « inspecteur des batiments » en la remplagant par ce qui suit : « inspecteur des batiments » designe la personne nommee par le conseil communal qui occupe ce poste ou ('inspecteur des batiments par interim, et qu'il fasse I'objet d'une deuxieme lecture. A I'issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete relatif A la construction, A la reparation et A la demolition de batiments et de structures dans The City of Saint John ». 12.5 City Manager: Red Head Road Sanitary Lift Stations 1 & 50 On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -122, Contract 2010 -3: Red Head Road — Sanitary Lift Stations 1 and 50 be awarded to the low tenderer, Fairville Construction Limited, at the tendered price of $628,805.45 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 56 95 -274 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 12.5 Directeur general : Stations de relevement sanitaire 1 et 50 visant le chemin Red Head Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que, comme le recommande le directeur general dans le rapport presente intitule M/C 2010 -122, le contrat no 2010 -3 relatif aux stations de relevement sanitaire 1 et 50 visant le chemin Red Head soit accorde au soumissionnaire moins - disant, Fairville Construction Limited, au prix offert de 628 805,45 $, etabli a partir de quantites estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. A I'issue du vote, la proposition est adoptee. 12.6 City Manager: Customer Service Update On motion of Deputy Mayor Chase Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -126: Customer Service Update, the Statement of Work for RFP number 2009 - 703002 with Motorola Inc. in the amount of $31,200 (plus taxes) be approved and that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried with Councillor Farren voting nay. 12.6 Directeur general : Mise a jour du service a la clientele Proposition du maire suppleant Chase Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -126 : Mise a jourdu service a la clientele, la proposition presentee par Motorola Inc. dans le cadre de 1'enonce des travaux pour la demande de propositions no 2009 - 703002 soit approuvee, pour le montant de 31 200 $ (taxes en sus), et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. A I'issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 14. Consideration of Issues Separated from Consent Agenda 14.1 Lease Renewal Infusion Tea Room On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2010 -121: Lease Renewal Infusion Tea Room, The City of Saint John give The Infusion Co. Ltd. a renewal of lease under terms and conditions noted in said report in a format acceptable to the City Solicitor as to legality and form. Councillor Farren stated that the lease fee should be greater, noting that he does not support the motion. Question being taken, the motion was carried with Councillor Farren voting nay. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Reconduction du bail du salon de the Infusion Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2010 -121 : Reconduction du bail du salon de th6 Infusion, The City of Saint John renouvelle le bail de The Infusion Co. Ltd., sous 57 95 -275 COMMON COUNCIL /CONSEIL COMMUNAL APRIL 12, 2010 /LE 12 AVRIL 2010 reserve des conditions indiquees dans ledit rapport, dans un format juge acceptable par I'avocat municipal en ce qui concerne la forme et le fond. Le conseiller Farren declare que les frais de location devraient titre plus eleves; it n'appuie donc pas la proposition. A ('issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 8:20 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 20 h 20. Mayor /maire Common Clerk /greffiere communale 58 S n 25 Cpl itl.il ,.�. ,� 4•j� O�ti' April 21, 2010. Dear Your Worship, Mayor Ivan Court and Councillors, 15 Market Square, PO Bm 1971 Saint John, Ng E2L 4L1 1':505 - 647.3792 F 506.632.6 118 irifo@5aintjohrl225.com www.saintjohn225kom Twitter: 5aintjohn225 We are a month away from the start of our summer of festivals in celebration of the City's 225th anniversary and Peter Buckland and I would love the opportunity to come and make a presentation to you on Monday, May 1011 to update you on the Saint John 225 project and to formally invite you and your constituents to the city's anniversary celebrations on May 18th. The volunteers of Saint John 225 have been working very hard to design four signature festivals: • May 18th— Official Anniversary Celebrations • July 3rd — Celebration 225 CultureFest Multicultural Festival at Rockwood Park • August 5t to 8t — Reunion 2010 Music Festival • September 25th — First Nations Festival Our presentation will be between 15 and 20 minutes and will culminate with the viewing of our new Saint John 225 television commercial, which will begin airing on CTV during the season finale's of its shows in May. It was produced by local filmmaking company Hemmings House Pictures and features a brand new song by local singer - songwriter Clinton Charlton and his band The Formers. The song, entitled `A Place to Play My Song' was commissioned for our May 18th show at Harbour Station. We are looking forward to the coming months and hope you will want to hear all about it. Thank you for the opportunity to present out plans to you and the citizens of Saint John. Sincerely, �rl.� Q•'irr S� i Lisa Hrabluk 59 712 Dominion Park Road Saint John, NB, E2M4Y8 April 14, 2010 City of Saint John 15 Market Square C.P.1971 Saint John (NB) E2L 4L1 Attention: Mayor and Common Council RE: Upcoming Harbour Bridge Work Dear Mayor and Council, Although I may be stating the obvious, history of the last few years regarding reconstruction work on the Harbour Bridge leads me to send this letter. With the upcoming construction, has the City of Saint John met with the Provincial Department of Transportation to ensure that no work is scheduled on the Reversing Falls bridge and surrounding streets during the same time? AIso has the city works department ensured that no work is scheduled that will present further disruption within the area during this Harbour Bridge construction period? As well, I suggest that discussion should be held with the Saint John Police Department to ensure that proper traffic enforcement is in place during the rush traffic periods while these lanes and ramp closures are in effect. As opposed to reaction to the traffic back ups that occur, a pre- planned strategy by the traffic department utilizing the police auxiliary and perhaps summer students can ensure smooth traffic flow. Thank you .� Yours truly Dav Eric L. Teed, O.C, C.D, Q.C. B.Sc, B.A, B.C.L, Kbd Donnebrog 1019 Seawood Lane, Saint John, NB, E2M 3G8 Tel: (506) 672 -6556 Non - Professional Office: 55 Canterbury Street, Suite 102 RO Box 102, Saint John, NB, E2L 2C6 Tel: (506) 632 -0096 Fax: (506) 532 -9114 Common Council City of Saint John City Hall, 8t" Floor P.O. Box 1971 Saint John, N.B. E2L 41_1 Your Worship and Councillors: April 12111, 2010 RE: Tourist Promotion and Rockwood Park The NB Historical Society feels it necessary to bring to the attention of the City the sequential error in a tourist promote map which purports to show visitors what is where. Enclosed is a copy which is promoted, containing the error ,particularly in connenction with Fort Howe and the Mount Pleasant areas. The map does not include or show Magazine Street or Mount Pleasant properly. It purports to indicate Fort Howe is bordered by Rockland Road while Cranston Avenue is misplaced. A recent visitor trying to get to look off from Fort Howe complained about the map as it is incorrect and the visttor couldn't find how to get to the look off which many want to do. As it is unlear what department or government is responsible for such an error this is being directed to Council with the hope Council will irritate action to be taken to rectify the situation. Yours truly, Encl. Map ric ed Accommodations Q Chipman Hill Suites Fort Howe Motel & © Convention Centre Q Colonial Inn 0 Delta Brunswick Hotel © Hlltonrltade & Convention Centre Q Hotel Courtenay Bay Q Holiday Inn Express Attractions/ Points of Interest Q Barbour's General Store Q Canada Games Aquatic Centre Court House m Fort Howe Lookout ® Harbour Station Hayward & Warwick ® China museum Imperial Theatre Jewish Historical Museum 0 King's Square m Loyalist House New Brunswick Museum Old ,f2 Engine House/Museum Old Burial Ground ® Queen Square Reversing Falls ® Jet Boat Tours m Saint John Arts Centre Trinity Church m Old City Market ® New Brunswick Museum Library & Archives Ravening Falls Ck?1 1& City Services City Hall Dinner Theatre oWater Street Dinner Theatre Batteries & Crafts ® Handworks Q Saint John Art Club Gallery e uramik Q TH64 Galleries Restaurants ® Billy's Seafood m Churchill's 0 Grannan's Java Moose - City Mrkt. Java Moose - prince W. McDonald's - Bruns. Sq. m McDonald's - Main St. a Mexicali Rosas Shopping Giant Tiger 0 Manchester Shoe Safon 0 Market Square ® Sandra's Fashions 19 The $1. Store Plus Q Inprint Bookstore Canadian Bible Society (� Decors ® Opera Bistro Reggie's Restaurant Steamers Taco Pica The Falls & Split Rock Cafe Q �} Vito's Shopping IM Atcool NO Liquor >� Bustin's Fine Furniture W Brunswick Square 0 �p � a k HBrdge Nc�r HlnrSrrcr; pii5eiur �' ej 14 ,ridga VVI Reacarct3 Lihrary r i NEW $nUNSW1C;K MUSEUM `- r r ' • r r !ti.M.:.a+�.,�*.w...�.w.. -,- 0 RZAR 26 Germain Street ��� no @tar slaw Visitor - Inside Mv5As nc1 65�`V�/ 0 96 GERMAIN 5T. INW MASaWjib" Trsnte O No V V EAU- $F3lNSw1GK 2 Ares TEL: 633 -8492 hlRway 9 Chipman Hill Saint Jahn r Ma.km smu S sn nel�n Ne One WICk S0fi-"3,ATna "Voted best AUTHENTICcLlATEMA€AN, • $1 $lip 833.1717 m breakfast In town" MEXICAN 6 5PANISH MOO. Leval 1 BTIInsvilc f Square (506) 693 -1171 � rr Legend City Services City Hall Dinner Theatre oWater Street Dinner Theatre Batteries & Crafts ® Handworks Q Saint John Art Club Gallery e uramik Q TH64 Galleries Restaurants ® Billy's Seafood m Churchill's 0 Grannan's Java Moose - City Mrkt. Java Moose - prince W. McDonald's - Bruns. Sq. m McDonald's - Main St. a Mexicali Rosas Shopping Giant Tiger 0 Manchester Shoe Safon 0 Market Square ® Sandra's Fashions 19 The $1. Store Plus Q Inprint Bookstore Canadian Bible Society (� Decors ® Opera Bistro Reggie's Restaurant Steamers Taco Pica The Falls & Split Rock Cafe Q �} Vito's Shopping IM Atcool NO Liquor >� Bustin's Fine Furniture W Brunswick Square 0 �p � a k HBrdge Nc�r HlnrSrrcr; pii5eiur �' ej 14 ,ridga VVI Reacarct3 Lihrary r i epMn`seao� ©�,aP° c� n SPi P� e� �*k T„nneieAV��ur. �0 �i�o � St.Jaseph's Hospital MAIN STREET © C yi'8 SEgFO , �° IA )<IiYAN4STREET ¢j ,g dd p i�►It ,4 UNION STREET *Fart ELLISTRSW e LaTOUr wwl i sxxMx�nf ion z i ,` ryWWW 3F �s�,e•Y_ O �V�Y� KING ��, �• a %INS STREET EAST - t � W ANNAN UPON 4 � � LEINSTERSTREET DEC 0C $S mm s3 FINISHINGTOt1CHBS 7 , 4A(; PRINCESS STREET eRANSE STREET so M 1 A OUKESTREET Z m m e zs MECaLENBUR3 STREET � `° � �� f. � Canadian Bible Society SUEENSTREET Bookstore & ST. ANRREW ST. District Office Crulsnhlp .�, e1 HARDING ST. 117 GerTnain St. f Termisel ^I STAAMESSTREET I � c � 6aa -176r) I � new9run>•vrck(}bihSesocieh.cu -4 BRITAIN STREET BROAD MEET BRSADVIEW AVENUE q. V [k ki �at'e ONE MAMEE-r SQUARE (506) 658 -3600 The Lrside Connection 17 62 Nul RZAR nnaaa a Parklae Triany Flayyat Visitor - Inside One-way Htttenr Parts Pretervallon tnlormanoo -. Connection Trsnte O N 2 Ares centre peIhm System hlRway m epMn`seao� ©�,aP° c� n SPi P� e� �*k T„nneieAV��ur. �0 �i�o � St.Jaseph's Hospital MAIN STREET © C yi'8 SEgFO , �° IA )<IiYAN4STREET ¢j ,g dd p i�►It ,4 UNION STREET *Fart ELLISTRSW e LaTOUr wwl i sxxMx�nf ion z i ,` ryWWW 3F �s�,e•Y_ O �V�Y� KING ��, �• a %INS STREET EAST - t � W ANNAN UPON 4 � � LEINSTERSTREET DEC 0C $S mm s3 FINISHINGTOt1CHBS 7 , 4A(; PRINCESS STREET eRANSE STREET so M 1 A OUKESTREET Z m m e zs MECaLENBUR3 STREET � `° � �� f. � Canadian Bible Society SUEENSTREET Bookstore & ST. ANRREW ST. District Office Crulsnhlp .�, e1 HARDING ST. 117 GerTnain St. f Termisel ^I STAAMESSTREET I � c � 6aa -176r) I � new9run>•vrck(}bihSesocieh.cu -4 BRITAIN STREET BROAD MEET BRSADVIEW AVENUE q. V [k ki �at'e ONE MAMEE-r SQUARE (506) 658 -3600 The Lrside Connection 17 62 fr- Conservation Council of New Brunswick Conseil de conservation du Nouveau - Brunswick SAINT JOHN FUNDY CHAPTER 1216 Sand Cove Road, Box 1 Saint Jahn, N B E2M 5V8 Mayor and Council City of Saint John Dear Mayor and Council: April 13, 2010 In recognition of Earth Day April 22, 2010 and the need to work toward a healthy and sustainable natural environment, the Saint John Fundy Chapter of the Conservation Council of New Brunswick is sending you our Earth Day Wish List. We trust that you and your City Council will give study and thorough consideration to our Wish List and diligently work towards making this list of wishes a reality. Our Wish List is as follows: 1. A ban on the use of cosmetic lawn pesticides 2. Declare all city -owned property bordering Rockwood Park along Foster Thurston Drive and Sandy Point Road as protected parkland 3. Development of wind, solar and free -flow tidal power projects 4. Abandonment and decommissioning of the Point Lepreau nuclear generating station 5. Protection of our remaining natural shoreline habitat from development Sincerety yours, David H. Thompson Director 63 REPORT TO COMMON COUNCIL M &C2010 -137 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Pipeline Crossing Agreement with Brunswick Pipeline Crossings KP28.2 Gault Road and KP28.35 Ocean Westway BACKGROUND M. The City of Saint John As part of the Ocean Westway Water Transmission Main project from Spruce Lake to Gault Road, a water transmission main will cross the Brunswick Pipeline's 750mm natural gas pipeline located within the street right of way on the Gault Road and on Ocean Westway. Staff worked closely with Brunswick Pipeline to address any concerns relating to the crossing of their Pipeline. Brunwick Pipeline reviewed the City's design drawings, and though it has no objection to the crossing, it requires that a crossing agreement be executed, pursuant to the provisions of the National Energy Board Act. Brunswick Pipeline delivered to the City the required agreement. The Legal Department reviewed the agreement and provided comments which were incorporated. The purpose of this report is to present the agreement to Common Council for its consideration. RECOMMENDATION That the City of Saint John enter into the Crossing Consent Agreement in the form attached to M & C 2010 -137 with Brunswick Pipeline for the purposes of facilitating the water transmission main installation as part of the Ocean Westway Water Transmission Main project and that the Mayor and Common Clerk be authorized to execute the said agreement. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering 64 J. Patrick Woods, CGA City Manager BRUNSWICI )PIPELINE `J An Emara Company April 16, 2010 Dean Price, P. Eng. Design Engineer Municipal Operations and Engineering City of Saint John P.O. Box 1971 Saint John, New Brunswick E21, 4L I 40 WELLINGTON ROW Oeca: 505.693.9148 2 "' FLOOR Fox 506.693.8929 SAINT JOHN, NEW BRLIN5wiCI, www.bruriswickpipeline.com CANADA E2L 3H3 SUBJECT: Crossing Consent Agreement for your proposed crossing of Brunswick Pipeline ('BP') at approximate KP 28.2 (Gault Road) and KP 28.35 (Ocean Westway). BP has reviewed the proposed crossing and will consent to it subject to the following conditions precedent: l . That you will comply with the general conditions for consent in Schedule "A ", attached hereto; 2. That you and your contractor will install the crossing strictly in the manner described in Schedule "B ", attached hereto; 3. That the crossing will be designed and constructed strictly in accordance with your drawings (CBCL Drawing No. 0020, ID No. 1314 of Project 092803.00 date stamped Nov. 26, 2009 and CBCL Drawing No. 0017, ID No. 1311 of Project 092803 date stamped Nov. 26, 2009) attached as Schedule "C ", hereto; 4. That the crossing will be completed within one (1) year of the date of this letter, otherwise this consent will terminate and a new application will be required. 5. That as per Schedule "A ", Section 10, all contractors working near an exposed pipeline are required to wear appropriate PPE and fire retardant apparel. 6. That as per Schedule "A ", Section 5, Applicant shall submit certificates or other evidence of such insurance to BP prior to any work commencing for the crossing/project. Please print, sign and return three copies of the agreement. We will subsequently sign the copies of the agreement and will return two for your use. Please ensure that a copy of this agreement and the approved (stamped) drawings is sent to the persons who will be performing this work and that it is available "on-site ". Installation of the crossing/project can then proceed after giving a minimum of two business days advance notice to myself at (506) 462- 4803/461 -5681. 65 This Agreement and Schedules "A ", "B" and "C" constitute the entire Agreement between BP and the Applicant and any change or alteration hereof shall be made in writing between the parties. Yours very truly, BRUNSWICK PIPELINE Andrew Langille, M.Sc., P.Geo. Lands, Emergency Planning & Public Awareness Coordinator Read and agreed to at this day of LID 190*" .. APPLICANT, THE CITY OF SAINT JOHN: per Mayor Common Clerk Common Council Resolution Date: SCHEDULE `A' General Conditions for Crossing Consent 1. In this agreement: (a) the term "Applicant" refers to the person(s) who will own, operate and maintain the Facility; (b) the term "Contractor" means the person(s) who constructs and installs the Facility; (c) the term "Facility" refers to the works of the Applicant as described in the covering letter - agreement to this Schedule; (d) the term "Crossing" refers to the crossing of BP's pipeline(s) by the Facility at the location described in the covering letter - agreement to this Schedule. 2. BP consents to the Crossing to the extent that it has the right to do so and the Applicant shall be responsible for obtaining all other applicable approvals, permits, orders and permissions required to construct and install the Facility. 3. Applicant agrees to comply with all applicable rules, orders, regulations, codes and guidelines of any competent government body or organization affecting the design, installation, construction and operation of the Facility. 4. Applicant agrees to indemnify and save harmless BP against any claims, demands, actions, suits, proceedings, damages, injuries (including injuries resulting in death) that may arise as a result of the construction, installation and operation of the Facility. S. In connection with Clause 4, above, Applicant, or Contractor, at its own expense shall carry and keep in full force and effect; (a) Comprehensive General Liability insurance with an inclusive limit for personal injury and property damage of Five Million dolIars ($5,000,000.00), and; (b) Automobile Liability Insurance ( "owned" and "non- owned ") with an inclusive limit for bodily injury (including passengers) and property damage of One Million dollars ($1,000,000.00). Applicant shall submit certificates or other evidence of such insurance to BP prior to any work commencing for the Crossing. 6. Applicant agrees to personally perform the installation and construction of the Facility or else to closely supervise its installation and construction by a duly qualified contractor(s) and to ensure that said contractor(s) complies with all terms and conditions of this agreement. 67 7. The Applicant shall pay forthwith upon presentation of an invoice by BP, all reasonable costs incurred by BP for: (a) Review, approval and inspection of the Crossing; (b) Reinforcing, modifying or relocating BP's pipeline(s) to accommodate the installation of Applicant's Crossing or the maintenance and repair of its Facility; (c) Any reasonable incremental costs inured by BP in the operation, maintenance, replacement and repair of its pipeline(s) which are caused by the Crossing. S. The terms and conditions of this consent shall apply to the construction and installation of the Crossing and any future maintenance work that may be required. 9. This consent is for the Facility shown in Schedule 'C' only and any additional works or facilities proposed by the Applicant shall be the subject of a separate agreement. 10. Applicant hereby agrees and acknowledges that its rights in the Crossing are subordinate to the easement agreement(s) of BP that have been registered or obtained prior to this date and Applicant shall cooperate with all reasonable requests made by BP related to the operation, maintenance and repair of BP's pipeline(s) within the easement(s), in particular the use of Nomex or fire retardant equivalent apparel. 11. In the case of default by the Applicant to carry out any of the provisions of this agreement or if the condition of Applicant's Facility has deteriorated and adversely affects the operation of BP's pipeline(s), BP may give written notice thereof. if the Applicant fails to take all reasonable steps to remedy the default or the deterioration of the Facility within fifteen (15) days after receipt of the written notice by BP, BP may take such steps necessary to remedy the default or deterioration and Applicant shall be liable for and shall pay forthwith all reasonable costs incurred by BP in this regard. 12. All notices required to be given hereunder shall be delivered by registered mail or facsimile to the addresses shown on the covering letter- agreement and shall be deemed to be received on the fifth (5`h) day following mailing thereof or upon confirmation of facsimile transmission, i 13. This agreement shall be governed in accordance with the laws of the province in i which the Crossing is situate. 14, Neither party to this agreement shall assign or transfer their rights and obligations hereunder to a third party without first obtaining the written consent of the other party, 15. The rights and obligations of the parties hereto shall terminate upon the earlier of: .: (a) two (2) years from the date hereof if the Applicant has not completed the construction and installation of the Facility and restoration of the lands affected by the Crossing; or (b) upon the proper abandonment or removal of the Facility and restoration of the lands to a condition acceptable to BP and the owner of the property where the Crossing is situate. 16. U any part of this agreement shall became null and void by virtue of law or governmental regulation, it shall be severed from the agreement, but the remaining terms and conditions shall remain in full force and effect. .• SCHEDULE W Excavation and Operation of Heavy„ Equipment 17. The following conditions shall apply whenever any construction activities shall require the need for the operation of equipment or excavation near BP's Pipeline(s). (a) To protect exposed BP PipeIine(s) from damage during the proposed work, BP's on -site inspector may require the Applicant to install certain safety precautions before beginning construction. (b) To avoid possible damage to BP's Pipeline(s) while excavating, the Pipeline(s) shall be supported adequately, as directed by BP's on -site inspector. (c) To avoid possible damage to BP's PipeIine(s), heavy equipment shall be restricted to crossing within the travelled portion of the easement unless other crossing locations are approved by BP's on -site inspector. (d) Applicant shall provide at least three (3) business days' advance notice prior to commencing any excavation near BP's Pipeline(s), General Conditions for Crossin s of the Pi ellne by Hi hwa s Private Roads Railways and Utilities 18. The following general conditions shall apply to Crossings of BP's Pipeline(s) by a highway, private road, railway or utility: (a) In the case of a crossing of BP's Pipeline(s) by a highway, private road, railway or utility the Crossing shall, except as otherwise provided herein, conform to the respective specifications and requirements of the current Canadian Standards Association Code CAN /CSA 2662 99 for Gas Pipeline Systems and if the facility will result in the Maritimes Pipeline not conforming, the Crossing may be made only if the BP's Pipeline(s) is reconstructed to conform to such requirements, the cost of which shall be borne and paid for by the Applicant. (b) The Applicant shall pay all costs to ensure BP's Pipeline(s) shall, in all cases, be of sufficient strength to withstand all stresses and strains resulting from the Crossing. i (c) The Crossing shall be constructed so as to cross BP's Pipeline(s) at an angle as close as practicable to ninety (90) degrees but not less than forty -five (45) degrees. (d) Parallel easements shall not encroach on the BP's Pipeline(s) easement without the prior written consent of BP and the owner of the lands being crossed. I 19, At any crossing of BP's Pipeline(s), except crossings by overhead telephone, telegraph or power Iines, BP's Pipeline(s) and the Facility shall be identified by suitable markers. 70 20. A buried utility shall cross under BP's Pipeline(s) unless otherwise approved by BP. A clearance of not less than 0.3m shall be maintained at the point of crossing between the utility and BP's Pipeline(s) and ail other underground structures. In all circumstances, minimum clearances as stipulated in the current edition of Canadian Standards Association CANICSA- 2662 -99 "Gas Pipeline Systems" shall be complied with. Underground utility crossings shall also be subject to the following design constraints: (a) Utilities must be installed at a level grade across the entire width of BP's Pipeline easement with the exception of gravity dependent structures. In such cases, the minimum clearances which are specified between the utility and BP's Pipeline(s) crossed must be maintained. (b) In the case of any Applicant's buried pipelines, no joints may be made over or under any BP Pipeline(s). (c) If Applicant's pipeline(s) will operate under pressure, it/they shall be pre- tested to at least the required test pressure prior to its installation across BP's Pipeline easement. (d) If the case of buried power cables, the Applicant shall install a 75mm thick concrete slab, or suitable equivalent, approved by BP, placed 300mm above the utility service installation, the full width of BP's Pipeline easement. There shall be a minimum separation of 300mm between the top of the concrete slab and the bottom of BP's Pipeline(s). This separation shall be maintained over the entire width of the BP Pipeline easement(s). The concrete slab should be un- reinforced red dye concrete. The utility shall be permanently identified with "caution" tape on top of the concrete slab. (e) In the case of buried cables, no joints, splices or other connections shall be made within the BP Pipeline easement. (f) The method of installation of all utilities crossing BP's Pipeline(s) below ground level must be specified in the Applicant's submission to BP. 21. A public highway, logging road or private road shall be constructed so that the traveled surface thereof shall be not less than 1.5m above the top of BP's Pipeline(s) or the casing pipe, where required. The bottom of the ditches shall be not less than 1.2m above the top of BP's Pipeline(s) or casing pipe. Railway Crossing Reguirements 22. The following conditions apply to the crossings of BP's Pipeline(s) by railways and i shall supplement or supersede the conditions detailed in Section 2, 3, 4 and 5. 71 (a) Where BP specifications stipulate, BP's Pipeline(s) shall be encased in a metal casing pipe, to be installed by BP, the cost of which shall be borne and paid for by the Applicant. (b) Railway crossings shall be constructed to allow the following minimum clearances: W One point seven (1.7) meters between the tap of BP's Pipeline(s) or casing pipe and the base of the rail for a distance of at least 8.Om from the centerline of the outermost track. (ii) One point two (1.2) meters between the top of BP's Pipeline(s) or casing pipe and the bottom of the railway right-of-way ditch and /or natural ground surface. Overhead Crossing Requirements 23. The following conditions apply to the crossing of BP's Pipeline(s) by overhead telephone, telegraph, telecommunication and electrical power lines: (a) Prior to construction, the Applicant shall determine if electrical interference between the Applicant's facilities and BP's Pipeline(s) will occur. If so, the Applicant shall be responsible for providing mitigation design to a level of 15 volts A.C. Steady State; generally in accordance with CSA Standard C22.3 No 6M -1987 (or update), "Principles and Practices of Electrical Coordination Between Pipelines and Electric Supply Lines ". (b) The vertical distance between the lowest wire of an overhead line catenary and the surface of the ground within the pipeline easement shall not be less than the minimum vertical clearance distance set out in that part of the Canadian Electrical Code Part III (CSA Standard C22.3, "Overhead Systems and Underground Systems "). (c) The poles, pylons, towers, guys, anchors and any other supports of an overhead line shall be located outside the M &NP Pipeline easement and not within ten (10) meters of any BP Pipeline appurtenance, (d) The Applicant, for an overhead line shall, where directed by BP, install aerial warning devices for the protection of BP personnel and equipment conducting aerial patrols. Blasting Re uirements 24. Prior written approval is required from BP if construction of the Facility requires the use of explosives. The Contractor shall comply with all applicable government laws, regulations and orders concerning the use, storage and transportation of explosives, including, but not limited to, the Canadian Explosives Act. The Applicant shall comply with the safety requirements of BP. 25. The following conditions shall apply whenever any construction activities shall require the need for blasting when working within thirty (30) meters of BP's Pipeline(s): 72 (a) The effects of blasting shall be controlled. (b) All blasting plans must be fully evaluated by BP. (c) A leakage survey of the designated area shall be performed prior to and after blasting by the BP inspector to determine the effect of such operations, the cost of which shall be borne and paid for by the Applicant. Cathodic Protection Requirements 26. Applicant agrees to install, at its cost, all cathodic protection facilities deemed necessary by BP to protect BP's Pipeline(s) or otherwise reimburse BP for the cost of such facilities and installation. 73 r SCHEDULE `C' Plan Showing Approved Crossing (Prepare 3 prints of your proposal drawing as set out in this Schedule °C' and attach them to the copies of the letter-agreemen( you return to BP) A drawing of each crossing shall be prepared in accordance with sub- sections A, B and D below, The drawing shall show the location and dimensions of the crossing and the clearance between the lowest catenary and the surface of the ground within the pipeline right-of-way or its projects limits. Standard Drawing Requirements (NOTE: All views to he combined in one drawing) A. PLAN VIEW Scale: • In metric — scale of 1:500 or at a scale which clearly defines all details of the crossing Dimensions: • Distance along the BP Pipeline easement to the crossing from a definable legal limit (i.e. lot line, river, road allowance limit, etc.) Width of the BP Pipeline easement to one -tenth (0.0) of a meter • Location of BP's Pipeline(s) within the easement to one -tenth (0.0) of a meter at right angles to the pipeline easement Angle of the crossing (measured to the BP Pipeline easement) Show the width of the utility easement(s) to one tenth (0.0) of a meter • Width of streets in vicinity of crossing Identify: Legal description of the crossing location (i.e. property metes and bounds, PID, Parish, town, village, etc.) • All additional BP Pipeline appurtenances (i.e. concrete slabs, weights, pipeline markers, etc.) North arrow • Scale B. SECTION VIEW The section view is to be along the proposed utility that crosses BP's Pipeline. 74 Scale: • In metric, vertical 1 :100, horizontal 1:200 or to a scale that clearly identifies all details of the crossing Dimensions: • Depth of BP's Pipeline(s) to one -tenth (0.0) of a meter • Vertical distance of the proposed utility below grade to one -tenth (0.0) of a meter • Clearance to BP's Pipeline(s) • Diameter of each of BP's Pipeline to be crossed • Easement or right -of -way limits Identify: + If elevations are assumed, then reference the point of the assumed datum • Distance of the pipeline(s) to the BP Pipeline easement limits • Ground surface profile for the 20m on either side of crossing • Scale C. PROFILE VIEW The profile view is to be along BP's Pipeline(s) and is only required if the encroachments is an the BP Pipeline easement for a definable distance (i.e. parallel encroachments such as roads and any grading of the easement, etc.) Scale: • In metric, vertical 1:100, horizontal 1:200 or to a scale that clearly identifies all details of the crossing Dimensions: • Depth of BP's Pipelines) to one -tenth (0.0) of a meter • Depth of the proposed utility to one -tenth (0.0) of a meter • Clearance to BP's Pipeline(s) • Diameter of each BP Pipeline to be crossed • Easement or right -of -way limits Identify: i + If elevations are assumed, then reference the point of the assumed datum • Distance of the pipeline(s) to the BP Pipeline easement limits to one -tenth (0,0) of a meter • Ground surface profile for 20m on either side of crossing 75 • Scale • Existing BP Pipeline markers D. LOCATION PLAN VIEW Scale: • In metric, scale of 1:12000 or to a scale that clearly identifies the location Dimensions: • Distance to the nearest town of major geographic feature to 0.1 of a kilometer Identify: • Parish, town, village, city, county, regional municipality, etc, • PID, street, highway, road, etc. • North arrow TITLE BLOCK Identify: • Name of the Applicant and the name of the engineering company who compiled the drawing (where applicable) • Drawing number and the date of the drawing • Revision dates (if applicable) • Signature of the applicant and the engineering company • Legal description of the crossing location • Description of the utility • Date of the survey ADDITIONAL INFORMATION Identify: • All specifications of the utility (i.e.) diameter, wall thickness, material to be conveyed, minimum yield strength, operating pressure, field test pressure, mill test pressure, materials comprising the utility, protective devices to be installed and the proper method of installation • Show a note referencing compliance with all applicable CSA standards and the National Energy Board Pipeline Crossing Regulations • Date of the proposed crossing 76 moor : IM it !4. "Al ucnm _ Q e OP�ERAIONS & n PtPI>R,T ]fllL OfEAM VAM WAY — WATM TRANOLM M MAIM axamec Tsnt n M PNORLE SPRI.ICF "KE TO CARH_T IM Qv T Rao w w vim st. 3 320 - 7660 .. APP YAL 5009 -11 1]14 S ..aiJ sn IM TfCh.�- wueiru : i. aw. � twlly FA�� m w y PO4&-Oft ) / I .ao v Rrwwoi rw a�u, ,E -my �w 5 y 3.om S. G'7 ]. wv S.ou Natl ]x100 �w @mom m 0 • � e s e � .. ex..dnr OPERATIONS d m u /an raa PRaRCT 7TR5 OCEM WCSiWAY WA'nM 'R4M19kagaM LjW a,u*wc mu PUH PROFU SPRUCE uX m G&OLT RU aaw +sorAx cmrrris ro aT& 24M - I+lw , ,m "Z mu. 2WO -11 can am Wl� Odri1 � W17 Ale PO 1 r ,p REPORT TO COMMON COUNCIL M &C2010 -134 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Public Information Session — Dever Road Water Transmission Main Construction Project PURPOSE M. The City of Saint John The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Dever Road Water Transmission Main construction project, and to update Council on the status of this project. BACKGROUND The approved 2010 Water & Sewerage Utility Fund Capital Program includes a project under the Safe, Clean Drinking Water program to construct a 600 mm water main on Dever Road, Church Avenue and Main Street West. The project also includes a new 200 mm water main on a portion of Dever Road, and a new 250 mm water main along Greenhead Road from Dever Road to Milford Road. This is one of six Safe, Clean Drinking Water projects that received funding approval under the Canada -New Brunswick Infrastructure Stimulus Fund. ANALYSIS Staff looks forward to the tender closing for this project on May 12, 2010. Construction of this water main could begin shortly thereafter (depending on contractor schedules) and would continue until November 1, 2010. This is a major project that will impact the local area during construction. For this reason it is appropriate to hold a Public Information Session to allow local residents and others an opportunity to view the project design drawings, ask questions and give their feedback on the construction project. This Public Information Session is scheduled to be held at Lancaster Baptist Church Gymnasium, 83 Church Avenue on Monday, May 3, 2010 from 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m. 79 M &C2010- 134 April 21, 2010 Page 2 This report is being provided for the information of Council and to extend an invitation to any Councilors who may wish to attend the Public Information Session. The Public Information Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager -i ',Ah a 4R, , PUBLIC INFORMATION SESSION DEVER ROAD TRANSMISSION WATER MAIN The City of Saint John will be installing new infrastructure on Dever Road, Church Avenue and Main Street West from Manchester Avenue to Moosehead Breweries. This project includes the installation of new transmission and distribution water mains. This project may begin as early as May 2010 and is expected to be completed before the end of March 31, 2011. Representatives from the City of Saint John and the project design team will be available to answer questions related to the proposed project. The public is invited to attend an information session on this project on the following date and times: Date: Monday, May 3, 2010 Time: 2 :00 - 4 :00 pm and 6:00 - 8:00 pm Location: Lancaster Baptist Church Gymnasium 83 Church Avenue West For further information about this project, contact the Consultant, Crandall Engineering Ltd., at (506) 693 -5893 or contact Municipal Operations Ft Engineering at (506) 658 -4455 REPORT TO COMMON COUNCIL M &C2010 -133 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Public Information Session Pipeline Road East Water Transmission Main Phinney Hill to Lakewood Heights Pumping Station PURPOSE M. The City of Saint John The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Pipeline Road East Water Transmission Main - Phinney Hill to Lakewood Heights Pumping Station construction project, and to update Council on the status of the project. BACKGROUND The approved 2010 Water & Sewerage Utility Fund Capital Program includes a project under the Safe, Clean Drinking Water program for the construction of the Pipeline Road East Water Transmission Main - Phinney Hill to Lakewood Heights Pumping Station. The construction project will involve the installation of over three kilometers of 1050 mm water transmission pipe. It will replace a main that is in very poor condition and enhance the reliability and capacity of the City's water transmission system. This is one of six Safe, Clean Drinking Water projects that received funding approval under the Canada -New Brunswick Infrastructure Stimulus Fund. 82 M &C2010- 133 April 21, 2010 Page 2 ANALYSIS Staff looks forward to the tender closing for this project on May 5, 2010. Construction of the project could begin shortly thereafter (depending on contractor schedules) and is expected to be completed by March 31, 2011. This is a major project that will impact the local area during construction. For this reason it is appropriate to hold a Public Information Session to allow local residents and others an opportunity to view the project design drawings, ask questions and give their feedback on the construction project. Representatives from the City of Saint John and the project design team will be available to answer questions related to the proposed project. The public is invited to attend an information session on this project that is scheduled to be held upstairs at the Stewart Hurley Arena on Wednesday, April 28, 2010 from 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m. This report is being provided for the information of Council and to extend an invitation to any Councilors who may wish to attend the Public Information Session. The Public Information Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 83 phn A io L r. %Vo & PUBLIC INFORMATION SESSION Pipeline Road East Water Transmission Main Phinney Hill to Lakewood Heights Pumping Station The City of Saint John will be completing a water transmission main project in the area of Pipeline Road East from Phinney Hill to Lakewood Heights Pumping Station. This water transmission project is funded under the Infrastructure Stimulus Fund Program. Construction work is anticipated to start in the spring of 2010 with a planned completion scheduled for March 2011. Representatives from the City of Saint John and the project design team will be available to answer questions related to the proposed project. The areas affected will be Loch Lomond Road near the Little River Reservoir and the Reservoir parking lot. The public is invited to attend an information session on this project on the following date and times: Date: Wednesday, April 28th, 2010 Place: Stewart Hurley Arena Time: 2:00 p.m. — 4:00 p.m. and 6:00 p.m. — 8:00 p.m. For further information about this project, contact the Consultant, CBCL Limited, Consulting Engineers, at (506) 633 -6650 or contact Municipal Operations & Engineering at (506) 658 -4455 84 REPORT TO COMMON COUNCIL M &C- 2010 -136 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Date 42 -44 Westmorland Road and 1861 Manawagonish Road BACKGROUND: As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. The full applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearings. The following applications have been received. Name of Location Existing Proposed Reason Applicant Zone Zone Troy L. 42 -44 Westmorland "R -2" "R -4 To permit a Donovan Road three - family dwelling Larry Kingston 1861 Manawagonish "TH" Road 85 City of Saint John "R -IA" To permit the land to be con- solidated with the adjacent residential lot at 1853 Manawa- gonish Road M & C - 2010 - 136 - 2 - April 21, 2010 RECOMMENDATION: That Common Council schedule the public hearings for the rezoning applications of Troy L. Donovan (42 -44 Westmorland Road) and Larry Kingston (1861 Manawagonish Road) for Tuesday, May 25, 2010 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for report and recommendation. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development I Patrick Woods, CGA City Manager KF /r IN REPORT COMMON COUNCIL M &C2010 -147 April 22, 2010 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, SUBJECT: CONTRACT NO. 2009 -34 BURPEE AVENUE RETAINING WALL RECONSTRUCTION BACKGROUND M. The City of Saint John This Contract consists of a project that is approved in the 2009/2010 General Fund Capital Programs as follows: • The demolition of the existing retaining wall on Burpee Avenue starting near Rockland Road towards Mount Pleasant Avenue and replacement with a new REDI Rock Precast Concrete Block retaining wall. TENDER RESULTS Tenders closed on April 21, 2010, with the following results: 1. Terraex Inc., Saint John, NB $ 438,666.00 2. Fairville Construction Ltd., Saint John, NB $ 455,310.90 3. Gulf Operators Ltd., Saint John, NB $ 543,031.67 4. Spectrum Enterprises Inc., Saint John, NB $ 587,131.05 5. Maguire Excavating Ltd., Saint John, NB $ 594,039.87 6. Dunbar Construction Ltd., Fredericton, NB $ 807,252.23 The Engineer's estimate for the work was $611,844.15. 87 M &C2010- 147 April 22, 2009 Page 2 ANALYSIS The tenders were reviewed by staff and all but one tender were found to be formal in all respects. The tender of Maguire Excavating Ltd. was rejected by the Tender Opening Committee due to the failure to comply with all of the requirements of an addendum. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2009/2010 General Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work on this project that will be performed by City forces and others. The analysis concludes that a total amount of $725,000 was provided in the budgets and that the projected completion cost of the project is estimated to be $583,203.78, including the City's eligible H.S.T. rebate - a $141,796.22 positive difference in the General Fund Capital Program. POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No.2009 -34: Burpee Avenue Retaining Wall Reconstruction, be awarded to the low tenderer, Terraex Inc., at the tendered price of $438,666.00 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, J. M. Paul Groody, P.Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager N REPORT TO COMMON COUNCIL M &C- 2010 -135 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Brentwood Crescent Storm Sewer Easement Acquisitions Woodward Avenue BACKGROUND: City of Saint John On July 20, 2009 (M &C 2009 -199) Common Council adopted a recommendation from Municipal Operations staff regarding Stormwater Management — Brentwood Crescent Rider Sewer to engage CBCL Limited to carry out the engineering design and construction management of the Brentwood Crescent Rider Sewer project. The Rider Storm Sewer will provide flood protection for those on Brentwood Crescent and Woodward Avenue that have been experiencing recurring flooding during heavy rainfall events. The final alignment of the new storm rider sewer is within the street right -of -way. However, the construction activity will encroach upon private lands making easements a requirement. ANALYSIS: In October 2009, Real Estate staff was requested by Municipal Operations to secure all necessary easements that were required for the above noted project. In total, there are 17 parcels involved and 11 different property owners. The new storm sewer line will run from Brentwood Crescent in a westerly direction along Woodward Avenue and intersect with an existing, larger pipe at the Millidgeville North School soccer field. Real Estate Services have met and/or corresponded with all of the property owners for this project. The vast majority of the property owners have been quite receptive as it is in their best interest to support the project in any way possible. Once all of the necessary land interests are acquired, it is expected construction of this new storm sewer pipe line will commence early summer of this year. 9 M & C - 2010 -135 - 2 - April 21, 2010 The terms and conditions contained in the attached agreement have been reviewed by the City's Legal Department. The amount of compensation to the property owner is fair and consistent with other recent offerings involving other City projects of this nature. This report will secure the 9th through 12th parcels of the 17 in total that are required. This will complete the easement acquisitions from all of the developed land, except for the Millidgeville North School property. Real Estate Services staff has already received a positive response from the Province in their willingness to support this project. Staff is waiting for early access approval from the Province and once received, a report will be presented to Council for their consideration. Staff are corresponding with the owners of the remaining two parcels required for this project and are anticipating a positive resolution. As agreements with the property owners are acquired, they will be presented to Council for their consideration. The following recommendation will secure the easements necessary from the four subject properties in order for this project to proceed. RECOMMENDATION: That The City of Saint John accept the offer of Brentwood Park Holdings Inc., affected land -owner as set out in the Agreement of Purchase and Sale attached to M &C 2010 -135 and acquire the easements interest in, and through the portion of PID No's. 55048680, 55048698, 55048730 and 55047666 described in the Agreement for the aggregate sum of $4,146.00 (plus HST if applicable) upon the terms and conditions contained in the said Agreement; and 2. Authorize the Mayor and Common Clerk to sign any document(s) necessary to finalize this transaction. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager Attachments CL /c A lead Rd. Boars Head Rd. Description of Plan: Easement Acquisitions for Brentwood Crescent Storm Sewer Project. N PID: 55048680, 55048698, 55048730, and 55047666 Pan: N/A Address: Woodward Avenue Date: April 21, 2010 a AGREEMENT OF PURCHASE AND SALE The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser a municipal services easement in and through the Vendor's lands identified as PID#'s 55048680, 55048698, 55048730 and 55047666 as hereinafter set out upon the following terms and conditions: Vendor: Brentwood Park Holdings Inc. 57 Lansdowne Avenue P.O. Box 22036 Saint John, NB E2K 4T7 Purchaser: THE CITY OF SAINT JOHN P.O. Box 1971 15 Market Square Saint John, NB E2L 4L1 Attention: Common Clerk Premises: Easements in and through of four properties, identifed as PID# 55048680 comprising 9.0 square metres + / -, PID# 55048698 comprising 84 square metres + / -, PID# 55048730 comprising 3.0 square metres +/- and PID# 55047666 comprising 198.0 square metres +/- for a combined area of 294 square metres +/- shown on four separate drawings titled "BRENTWOOD CRESCENT STORM SEWER EASEMENT' (hereinafter called the "Real Property"), photo - reduced copy of said drawing attached hereto. Purchase Price: $4,146.00+ HST if applicable Deposit: $200.00 payable upon the adoption of the Common Council Resolution Balance: $3,946.00 + HST if applicable on Closing Closing Date: On or before Friday, June 11, 2010. 1. The Purchaser shall acquire from the Vendor an easement and rights at the cost, risk and expense of the Purchaser, by its officers, servants, agents, contractors and workers, to enter the Real Property with machinery, materials, vehicles and equipment and to construct, alter, maintain, inspect and repair underground pipelines, storm sewers, sanitary sewers or any like municipal works including all related works appurtenant thereto, promptly restoring as far as is practical the surface of the Real Property to the same conditions as It was prior to the commencement of the work or excavation, together with the right by action or otherwise at any time to enjoin the Vendor, including the heirs, executor, administrators, successors and assigns of such Vendor from erecting or locating on the Real Property any building, structure or other obstacle which could impair the free and full use of the easement or permitting the erection or location thereon of any such building, structure or other obstacle; provided that upon 1 92 Agreement of Purchase and Sale 6rentwood Park Holdings Inc. and The City of Saint John completion of the initial installation of municipal works the Purchaser shall re- instate any portions of the Real Property disturbed by work or excavation to the same or better condition existing prior to the initial installation. 2. The Purchaser may examine the title to the Real Property at its own expense within thirty (30) days following the Purchaser's acceptance of this offer. If within that time any valid objection to the title to the Real Property is made in writing by the Purchaser to the Vendor which the Vendor shall be unable or unwilling to remove within twenty (20) days of notification of such objection or objections and which the Purchaser will not waive, this agreement shall, notwithstanding any intermediate acts or negotiations in respect of such objections, be null and void and any deposit shall be returned by the Vendor without interest and the Vendor shall not be liable for any costs or damages. Save as to any valid objection so made within such time, the Purchaser shall be conclusively deemed to have accepted the title of the Vendor to the Real Property. 3. In the event that the Vender's title is encumbered, the determination that any encumbrance exists is in the sole and absolute discretion of the Purchaser, the Vendor shall obtain from each encumbrance a Postponement, in registerable form, of such encumbrance to the Purchaser's easement provided, that the Purchaser shall reimburse the Vendor for all administration (including appraisal) fees required by each encumbrancer to give the Postponement. 4. (i) The Purchaser shall prepare at its cost any Plan of Survey required to effect the conveyance herein contemplated; and (ii) The Purchaser shall reimburse the Vendor up to $1,000.00 plus M.S.T. for legal fees expended by the Vendor to finalize this conveyance; and (iii) The Purchaser shall pay for registration & filing fees at SNB, if applicable, for the plan, Grant of Easement and the Postponement. 5. The Purchaser will have vacant possession of the Real Property on Closing. 6. If the Purchaser defaults in the closing of the sale Under the terms of this Agreement, any money paid hereunto shall be forfeited to the Vendor byway of liquidated damages or the Vendor may at its option compel the Purchaser to complete the sale. 7. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on 20 and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding upon the parties hereto. 2 93 Agreement of Purchase and Sale Brentwood Park Holdings Inc. and The city of Saint John S. This offer when accepted shall be read with all changes of gender or number required by the context shall be binding upon the parties hereto, their• respective heirs, executors, administrators, and assigns, and time shall in all respects be of the essence hereof. 3 94 Agreement of Purchase and Sale Brentwood Park Holdings Inc and The City of Saint John IN WITNESS WHEREOF the Vendor has caused these presents to be executed this -2 0 day of_ 20 J6 o0 Vendor bonald Le6(anG ,P>r e .sid-ew�- endor AND the Purchaser has caused these presents to be executed this day of 20 THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: 95 4 m The City of saint John April 22, 2010 M &C - 2010 -143 Mayor Ivan Court and Members of Common Council Your Worship and Councillors: Re: Trade & Convention Centre Renovations - Engagement of Design Consultant Background On November 24, 2008 a presentation was made to Common Council by Ms. LeBlanc, General Manager of the Hilton Hotel regarding much needed improvements to the existing convention facility. As a result of this presentation, Council approved Capital Budget funding for a conceptual design to update the Saint John Trade & Convention Centre. Conventional Wisdom, a well respected consulting firm in the field of convention facilities, was engaged on an ongoing basis to be the project advisors. Through a Request For Expression of Interest issued by the Hilton, Lemay Michaud Architecture Design was chosen to complete this conceptual design. That design has now been completed, reviewed by the Project Team and accepted as meeting the facility users operational needs, as well as future requirements to modernize the facility, address space and design inadequacies, address increased competition, and increase the economic impact on the community. These three goals were identified in the preliminary assessment. A cost estimate, based on the conceptual design, was completed by Rider Levett Bucknall. It yielded an expected project cost of $9.5 million. This includes the cost of consultants, design, renovations, and furnishings. Given that all three levels of government benefit directly from increased convention activity the City will be seeking to share the renovation costs with the other levels of government. The City with assistance from Enterprise Saint John has prepared a funding proposal to begin the process of securing funding commitments. The next step in this process is to now engage the services of Lemay Michaud Architecture to further develop this conceptual design and complete tender ready documents. SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I v, rvwusaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 100 Report to Common Council Page -2- April 22, 2010 Financial Implications The 2010 Capital Budget of $550,000 towards the design phase for the Trade & Convention Centre included a $250,000 carry -over from the 2009 Capital Budget, of which approximately $50,000 has been allocated. Lemay Michaud's full design fee is $609,287, plus HST, resulting in an overture of $109,287 for the design phase. Although this fee exceeds the 2010 Capital Budget allotment, timing of the project would allow for approximately $120,000 of the design fee to be incurred in the year 2011 at which time additional funds can be budgeted. RECOMMENDATION RESOLVED that Common Council engage the service of Lemay Michaud Architecture Design in the amount of $609,287 (plus HST) to complete the design and tender package for the renovations of the Saint John Trade & Convention Centre; that the City Solicitor be directed to prepare the appropriate documents; and the Mayor and Common Clerk be authorized to sign the said documents. Respectfully submitted, f � —� G old MattssoaLng. B ing & Inspection Services J. Patrick Woods, CGA City Manager GMljaf 101 REPORT TO COMMON COUNCIL OPEN SESSION M &C2010 -139 April 21, 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT Construction Noise — One Mile Interchange Project Background City of Saint John A concern of construction noise associated with the One Mile interchange project was submitted to Council for the meeting of March 29, 2010. This report is to advise Council of the Noise By -law requirements, how they would apply to the complaint, and how to proceed with enforcement. Analysis Section 5 of the Noise By -Law provides that the Saint John Police Department is responsible for enforcement of the By -law, with any information respecting breaches being laid in Provincial Court by designated City staff. The general rule is that construction activity is permitted between the hours of 7 a.m. and 9 p.m. within the City's bounds; however, this is conditional upon the construction equipment in use being outfitted with appropriate muffling /sound control devices. Section 3(3)(e) and (f) of the Noise By -Law provides the following absolute prohibitions: (e) The operation of any combustion engine or pneumatic device without an effective exhaust or intake muffling device in good working order and in constant operation, at any time. (f) The operation of any item of construction equipment without an effective muffling device in good working order and in constant operation, at any time. 102 M &C2010 -139 -2- April 21, 2010 With respect to activities undertaken by the City, the Province of New Brunswick or the Government of Canada, Section 4(a) of the Noise By -Law provides the following exemption: (a) employees of the City or of the Government of Canada or of the Government of the Province of New Brunswick when acting in the reasonable execution of their duties as such an employee. The Legal department has reviewed the By -law and in particular, Section 4(a) of the Noise By -Law and is of the opinion that the exemption is not so broad as to extend to any undertaking of one of the levels of government regardless of whether it is being carried out by employees of that level of government or a third party contractor engaged by a level of government to do such work on its behalf. Rather, the language of the provision makes it clear that it only applies to "employees" of one of the levels of government. Any complaint concerning noise from this project should be directed to the Saint John Police Force if the construction activity is taking place before 7 a.m. or after 9 p.m. or that the construction equipment in use is not equipped with appropriate muffling /sound control devices. Staff of Buildings and Inspection Services department has been in contact with both the complainant and the project director with the Department of Transportation and has made both aware of the provisions in the by -law, and how to proceed if the noise concerns continue. The concern has been forwarded to the Police Force for follow -up. RECOMMENDATION Your City Manager recommends that this report be received and filed. Respectfully submitted, Amy Poffenroth, P. Eng., MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 103 REPORT TO COMMON COUNCIL M & C 2009 April 26, 2010 His Worship Mayor Ivan Court And Members of Common Council: SUBJECT: Proposal to Operate Mispec Park BACKGROUND: The City of Saint John On January 13, 2010, a letter was received from the Mispec Park Recreation Committee Inc. seeking permission to operate Mispec Park for the 20010 summer season and for a grant to offset a projected deficit. In the early 1990's, as a means of controlling overall City expenditures a decision was made to reduce service to Mispec Park by eliminating the full time staff person. In 1996 a community group, The Mispec Park Recreation Committee Inc. undertook to operate Mispec Park with limited financial support from the city. This group operated the park successfully and with support from the City of Saint John and the Province of New Brunswick made many capital improvements to Mispec Park. In 2001, the Mispec Park Recreation Committee Inc. notified Council that they would not be operating the park in 2001. The Committee was not able to do so for the next three years. However, in 2005, the Committee developed a new interest in the park and once again with Council's permission took over the operation. The Committee operated the park from 2006 to 2009 and wishes to do so again in 2010. ANALYSIS: The Mispec Park Recreation Committee Inc maintained the park for nine years and provided significant developments. Staff has supported this initiative in the past and is supporting it at this time. The park is located outside the City boundaries and is somewhat isolated. This has made maintenance of the area very difficult. 104 FINANCIAL: It is estimated that it will cost the City of Saint John approximately $60,000 to maintain Mispec Park for the 2010 season. The Mispec Park Recreation Committee Inc. has submitted a proposal to operate the park for the City for a grant of $31,350 (see attached). Of important note, the Building and Inspection Services staff recently completed an inspection of the lookouts, stairs and decks located in the park. Staff reported that there will need to be approximately $13,000 in minor remedial work as to ensure the buildings and stairways can be safely used in 2010. Funds will be re- allocated in the existing Leisure Services budget to cover the costs of the repairs. With approximately $9000 in repair work in 2009 it is evident that most of the infrastructure has lived its useful lifecycle and significant capital investment is recommended for future operations. The Leisure Services department has budgeted sufficient funds to support the grant request of $31,350 only. RECOMMENDATION: It is recommended that: 1. Common Council accept the proposal submitted by the Mispec Park Recreation Committee Inc. for the operation of Mispec Park for the 2009 year, and that; 2. A grant in the amount of $31,350 be provided to the Mispec Park Recreation Committee Inc. as outlined in the above report, and that; 3. The City Solicitor be directed to prepared the appropriate documents, and that; 4. The Mayor and Common Clerk be authorized to sign the documents. Respectfully submitted, Bernie Morrison Commissioner of Leisure Services Patrick Woods City Manager RW 105 REPORT TO COMMON COUNCIL OPEN SESSION M &C2010 -132 April 20, 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT Request for grant in the amount of municipal fees for Rehabitat Inc City of Saint John BACKGROUND Rehabitat Inc has submitted a request for a grant in the amount of municipal fees for their affordable housing project at 53 -55 -57 Metcalf Street. The project will provide three rent -to -own housing units. The project will provide 100 percent subsidized housing units. Construction permits have been issued and the project is complete. The value of the project is approximately $345,000, with municipal fees in the order of $3,621. ANALYSIS At the August 4, 2008 meeting of Common Council, a grant program was adopted to provide grants in the amount of municipal fees for registered non - profit organizations for the purpose of providing subsidized or low income housing. The program will be limited in total to $50,000 in a fiscal year, and grants will be restricted to a maximum of $5,000 per development (see attached). The Rehabitat Inc project meets the criteria for approval under the grant program as it is a registered non - profit housing organization, providing subsidized or affordable housing with this development. Staff can recommend Rehabitat Inc for a grant in the amount of $3,621. 106 M & C 2010 -132 - 2 - April 20, 2010 RECOMMENDATION Your City Manager recommends that Council give a grant in the amount of $3,621 to Rehabitat Inc on the condition that they sign the Agreement prepared by the City Solicitor pursuant to the August 18, 2008 Resolution; and That the Mayor and Common Clerk be authorized to sign said Agreement. Respectfully submitted, Amy Poffenroth, P.Eng. MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 107 �a:j Iy/ "? 93- COMMON COUNCILICONSEIL COMMUNAL ,2008 13.3 Nominations du Comite des candidatures Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que lea nominations suivantes soient approuvees Commission sur le stationnement de Saint John : La nomination de Lionel Bordage et du conseiller Killen pour remplir un mandat de trois ans se terminant le 18 ao0t 2011. Commission des transports de Saint John: La nomination du maire suppleant Chase et du conseiller Titus pour remplir un mandat de trois ans commengant le 2 septembre 2008 et se terminant le 2 septembre 2011. Saint John Jeux Canada Games Foundation : La nomination de Bill Thompson pour remplir un mandat de trois ans se lerminant le 18 ao0t 2011. Comite de surveillance du centre des congres : La nomination du conseiller Sullivan, de Ralph Holyoke, de Peter Gaulton et de Greg Yeomans pour remplir un mandat de trois ans se terminant le 11 ao0t 2011. Commission des installations regionales du Grand Saint John: La nomination du maire Court, du conseiller Sullivan et du conseiller Higgins, a titre de remplapant, pour remplir un mandat de trois ans se terminant le 18 ao0t 2011. A l'issue du vote, la proposition eat adoptee. 12.2 Grants for Low Income Housing On motion of Deputy Mayor Chase Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager: 1. Grants in the amount of municipal fees, be granted to registered non proft organizations for the express purpose of providing subsidized or low income housing; and 2. Such grants be restricted to a maximum of $5000. per development; and 3. Grants to be pro -rated in accordance with subsidized housing, market rents not eligible; and 4. Grant program to terminate April 30, 2011; and 5. Grant program be retroactive to May 1, 2008; and 6. Grant program to be limited in total to $50,000. in any given fiscal year; and 7. Legal Department be directed to prepare the necessary agreement in order to protect the City's objectives and interests. Question being taken, the motion was carried. 12.2 Subventions pour les logements a loyer modere Proposition du maire supplAant Chase Appuyee par le conseiller McGuire R�SOLU que, comme le recommande le directeur general, lea resolutions suivantes soient adoptees : 1. que des subventions au montant des droits municipaux soient accordees aux organismes sans but lucratif enregistres Gans le tut precis d'offrir des logements a loyer moder8 ou subventionnes; 2. que chaque amenagement regoive une subvention dont le montant maximal eat de 5 000 $; 108 REPORT TO COMMON COUNCIL M &C2010 -145 April 26, 2010 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, SUBJECT: LIGHTING UPGRADE — STEWART HURLEY ARENA BACKGROUND �.� �. V ary Of Salu jolm Tenders for the upgrade of the lighting system inside the Stewart Hurley Arena in East Saint John were called on March 29, 2010. The scope of work includes the provision of all labour, materials, equipment and accessories to upgrade the system which will result in improved lighting levels within the arena. The noted work is a component of the City of Saint John's Sustainable Energy Management Program, which focuses on environmental responsibility and the reduction of total operating costs. ANALYSIS Tenders closed on April 21, 2010, with the following results: Contractor 1. Design Electric Inc. (Rothesay, NB) 2. S.B. Craig Ltd. (Saint John, NB) 3. Lloyd Francis Electrical Ltd. (Saint John, NB) 4. O'Brien Electric Co. Ltd. (Saint John, NB) The Engineer's estimate for the work was $40,000 + HST. 109 Bid Price (Exclusive of HST) $42,800.00 $27,950.00 $29,192.00 $39,400.00 M &C2010 -145 `. PAGE TWO ANALYSIS .... CONT'D c«y of saiaG Jolm The tenders were reviewed by staff of Materials Management and Facility Management and were found to be formal and complete in all respects. Staff believes that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS This is a planned expenditure for which funds have been allocated in the City of Saint John's Facility Management Department's 2010 Capital Budget ($40,000). Total cost to the City of Saint John for this project if awarded as recommended will be $27,950 + HST. In addition, Efficiency New Brunswick and NRCan Eco Energy will contribute grant monies in the amount of $3,800 toward the capital cost of this project. As such, the City of Saint John will be reimbursed that amount. RECOMMENDATION It is recommended Tender No. 2010- 08230IT: LIGHTING UPGRADE — STEWART HURLEY ARENA be awarded to the low bidder, S.B Craig Ltd., at the tax - excluded tendered price of $27,950.00. Respectfully submitted, (0__,Jz g__ David Logan Purchasing Agent Patrick Woods City Manager 110 REPORT TO COMMON COUNCIL M & C — 2010 -144 23 April 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Traffic Control Equipment BACKGROUND: f City of saint J1--oh iI As presented in M &C 2010 — 97, an interim strategy to improve traffic flow at the Ashburn Lake Road and Retail Drive intersections of Rothesay Avenue with the opening of Costco is planned by the Municipal Operations Department. Tacel Ltd., a Canadian traffic equipment supply company, has submitted a bid for the supply of a system to coordinate the two adjacent intersections and the Sensys Wireless Detection System. These systems when delivered will require a minimum amount of traffic disruption to install and when operational will provide a more efficient means to control the flows of traffic. ANALYSIS: After discussion with staff of Municipal Operations, your Purchasing Agent has ascertained that Sensys and Siemens are the sole providers of the respective equipment and Tacel Ltd., is their official distributor in Canada. As a result it is recommended that the normal competitive bidding process for goods and services be waive in this instance and that the proposal submitted by Tacel Ltd, for the supply of Sensys Wireless Detection System be accepted. 111 PAGE TWO FINANCIAL IMPLICATIONS: The total cost of the Sensys Wireless Detection System and intersection coordination system offered by Tacel Ltd., if awarded as accepted, will be $48,327.60 plus taxes but FOB delivered to Saint John. Funds are to be allocated from the Pedestrian & Traffic Management Service budget. RECOMMENDATION: It is recommended that Council accept the proposal submitted by Tacel Ltd., for the supply and delivery of Sensys Wireless Detection System and the intersection coordination system, in the total amount of $48,327.60, plus tax, for installation by others, on Rothesay Ave., at the intersections of Ashburn Lake Road and Retail Drive. Respectfully submitted, rdj g�' David J. Logan Purchasing Agent Patrick Woods City Manager 112 REPORT TO COMMON COUNCIL M & C — 2010 -149 23 April 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Tenders for Trucks BACKGROUND: f M. City of saint J�hiI Tenders closed on Wednesday April 21, 2010 for the supply of 1 new 3/4 tonne, 4 X 4, cab and chassis with utility box and 1 new 1 tonne cab and chassis with flat bed body and snow plow. These vehicles, when purchased will replace 2 existing, identical vehicles as follows; 1) Veh 415 is a 2003 3/4 tonne 4 X 4 extended cab c/w utility body assigned to Saint John Water. This vehicle had previously accumulated significant maintenance costs and as a result of its most recent failure, exceeded the limits of what was economically viable and has already been disposed of in the normal fashion — public auction. 2) Veh 232 is a 2001 Ford F450 1 tonne utility vehicle c/w plow, presently assigned to Saint Works. While 232 is still operational, it also has exceeded its economically viable life and as such is scheduled for replacement. ANALYSIS: As stated above tenders closed on Wednesday with only one company, Downey Ford Sales, submitting complete tenders. Copies of the summaries of Downey's bids are enclosed for your information. Page Two 113 FINANCIAL IMPLICATIONS: If awarded as recommended, the cost to purchase each of these replacement vehicles will be; 1) 1 only Ford F250 3/4 tonne c & c, 4X4 extended cab with utility box - $48,908.00 plus tax 2) 1 only Ford F450 -1 tonne c & c, c/w flat bed body and plow - $63,403.00 plus tax *total cost = $112,311.00 plus tax These are planned replacements and as such funds to cover the cost are available in the Fleet Replacement Reserve Fund. RECOMMENDATION: It is recommended that the tenders received from Downey Ford Sales Ltd for the supply of 1 new 3/4 tonne cab and chassis, 4 wheel drive, extended cab c/w with utility box in the amount of $48,908.00 plus tax, and 1 new 1 tonne 4 wheel drive cab and chassis c/w flat bed body and snowplow in the amount of $63,403.00 plus tax, be accepted. Respectfully submitted, rdj g�' David J. Logan Purchasing Agent Patrick Woods City Manager 114 City of Saint John Tender 2010-231008T Truck: 1 Ton 4WD with FlatBed and Snow Plow Tender Opening: 2:30 P.M., Wednesday, April 21, 2010 2 "d Floor Boardroom, 175 Rothesay Avenue DOWNEY FORD LINCOLD SALES Mfg. Year 2011 Mfg. Make: FORD Mfg. Model: F450 Price: $63,403.00 115 City of Saint John Tender 2010-231011T Truck: % Ton, Crew Cab 4WD Tender Opening: 2:30 P.M., Wednesday, April 21, 2010 2 "d Floor Boardroom, 175 Rothesay Avenue DOWNEY FORD LINCOLN SALES Mfg. Year: 2011 Mfg. Make: FORD Mfg. Model: F250 Price: $48,908.00 116 REPORT TO COMMON COUNCIL f M & C — 2010 -146 City of saint J�Niti 23 April 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Tender 2010- 084901T Asphalt Reinstatement of Utility Cuts BACKGROUND: Tenders were called for the reinstatement of cuts made in street asphalt over the winter period by Saint John Water crews doing emergency repairs on underground water and sewer infrastructure. This is an annual activity to make permanent repairs of cuts which were temporarily reinstated with cold mix or granular material during the winter period. This contract includes all work associated with the reinstatement of a total of 20 utility cuts at various locations. This work consists generally of the supply of all necessary labour, materials and equipment for the reinstatement of approximately 1,056 square metres of utility cuts using the "T" patch method. Tendering this work will allow City forces to focus their efforts to repair potholes and other street deficiencies that have become more prominent during the winter and spring freeze and thaw cycle. ANALYSIS: Tenders closed on April 21, 2010 with only one company submitting a bid. Staffs of Materials and Fleet Management and Municipal Operations have reviewed the bid and the tendering process and have determined that there is no obvious reason for the lack of responses, and given the bid received from Classic Construction Ltd is found to be complete in every regard, staff recommends acceptance of their tender. Classic Construction Ltd. $97.00 / sq. m(same as 2009 price) 117 Page Two FINANCIAL IMPLICATIONS: This is a planned expenditure and as such funds to cover the cost are included in Saint John Water's 2010 Operating Budget. The projected completion cost of utility cut reinstatement included in this tender is $102,432.00 plus taxes. RECOMMENDATION: It is recommended that tender 2010- 08490IT: Asphalt Reinstatement of Utility Cuts, be awarded to the low bidder meeting all tender requirements, Classic Construction Ltd., at the tendered price of $97.00/m2, plus taxes. Respectfully submitted, David J. Logan Purchasing Agent Patrick Woods City Manager 118 REPORT TO COMMON COUNCIL M & C — 2010 -125 23 April 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Sidewalk Machines BACKGROUND: f City of saint J1--oh iI In an effort to assist Municipal Operations with their goal to meet Council's requirements to not only increase the number of sidewalks to be cleared of snow and ice each winter, but to do it more efficiently and effectively, Materials and Fleet Management introduced a program to improve the quality and condition of the existing sidewalk fleet while increasing the number of units available to 19. The challenge that Fleet faced was to accomplish this goal in as short a period as possible, without focusing so much of the available funding from the Fleet Reserve Fund that it would cause a negative effect on our ability to replace other, equally critical fleet units. To this end a multiyear approach was initiated by Fleet. The recommendations of this report will see the successful completion of a part of that program and the continuation of another part, a part that was the subject of a Pilot Project in 2009 and which, when adopted, will make the sidewalk machine upgrade program more cost effective and sustainable. ANALYSIS: Part of the success of this program was the City's ability to purchase used and/or demonstrator equipment at favourable prices, and to rent, with the option to purchase, other new equipment, at a reduced cost. 119 Page Two ANALYSIS ... Cont'd; In November of 2009 Fleet Administration entered into a short term rental arrangement for 2 new Trackless machines and 2 new Prinoth 4S track mounted machines. Municipal Operations wanted to test the track machines under specific conditions in order to determine if they could provide a higher level of service in certain areas than the trackless machines, while remaining cost effective. This being successfully accomplished staff of Municipal Operations and Materials and Fleet Management are recommending the purchase of these four rental units, 2 Trackless and 2 Prinoth track mounted sidewalk machines. As indicated above, in addition to this initiative, staff of Fleet Administration introduced the concept of "refurbishment" for aging sidewalk units in 2009. A pilot program was introduced that saw an aging Trackless Machine that had seen the end of its economically useful life and would require immediate replacement with a new machine, taken out of service and sent back to the supplier for refurbishment. For a cost lower than the purchase price for a new Trackless Machine, the selected unit was stripped to its frame and then repaired, rebuilt and reconditioned to bring it to near new condition. The success of this approach to vehicle and fleet longevity will help to reduce the cost for replacement of ageing sidewalk machines and provided a level of sustainability to the Fleet Sidewalk Replacement Program. The recommendations of this report will see the sidewalk fleet brought up to the target of 19 units and another Trackless Machine identified for replacement through the more cost effective, refurbishment approach. FINANCIAL IMPLICATIONS: One of the benefits of renting equipment such as this is that a large portion of the monthly rental fees can be applied against the quoted purchase price, should the City wish to exercise this option. In some cases in the past, the condition and effectiveness of some rented sidewalk machines has not been what was anticipated and as a result some rented equipment was returned to the vendor at no additional cost to the City. 120 Page Three FINANCIAL IMPLICATIONS .... Cont'd; Such is not the case in this instance in that the Trackless Machines have continued to demonstrate their effectiveness and reliability with routine snow clearing, while the 2 track mounted units have shown how much more effective they are in dealing with the hard to clear areas. The following is a cost breakdown for each of the 3 recommendations contained in this report; 1) Saunders Equipment Ltd. - 2(only) 2009 Trackless MT6 sidewalk units, Purchase price each: $144,785.00 Less Applicable Rental: $27,435.00 Net Purchase Price: $117,350.00/ea plus tax. 2) Plannord Equipment Ltd. — 2( only) 2010 Prinoth 4S track mounted sidewalk machines, 1 rented for 5 months, 1 rented for 4 '/2 months, Purchase price 1St machine Less Applicable Rental: Net Purchase Price: Purchase price 2nd machine Less Applicable Rental: Net Purchase Price: $154,380.00 $32,500.00 $121,880.00 /plus tax $154,380.00 $29,250.00 $125,130.00 /plus tax 3) Saunders Equipment Ltd. — Vehicle 792 - 1( only) 2000 MT5 Trackless sidewalk machine to be returned to the dealer for refurbishment at an estimated cost, based on Pilot Program, of $45,000.00, plus tax. If awarded as recommended the total cost purchase the 2 rental Trackless and the 2 rental Prinoth track mounted sidewalk units and to refurbish 1(only) model year 2000 MT5 Trackless machine as identified, will be $ 526,710.00, plus tax. These are planned expenditures for 2010 and as such funds to cover the total cost for these recommendations, are contained in the Fleet Reserve Fund. 121 Page Four RECOMMENDATION: It is recommended that Council authorize the Purchasing Agent to exercise the purchase options with both Saunders Equipment Ltd., for 2 - 2009 Trackless MT6 sidewalk machines and Plannord Equipment Ltd., for 2 - 2010 Prinoth 4S track mounted sidewalk machines and accept the proposal submitted by Saunders Equipment Ltd. for the refurbishment of vehicle 792, a model year 2000 MT5 series Trackless sidewalk machine. Respectfully submitted, David J. Logan Purchasing Agent Patrick Woods City Manager 122 REPORT TO COMMON COUNCIL M & C 2009 April 26, 2010 HIS WORSHIP MAYOR IVAN COURT AND MEMBERS OF COMMON COUNCIL YOUR WORSHIP AND COUNCILLORS: SUBJECT: PROVISION OF LIFEGUARD SERVICES - 2010 BACKGROUND: �� The City of Saint Jahn For the past number of years, the Canada Games Aquatic Centre (CGAC) has provided lifeguard supervision at City beaches. As Council is aware, there was much effort made by a private group to restore the Lily Lake Pavilion for multiple usages and re- establish the lifeguard supervision service at Lily Lake. In 2009 the lifeguard service at Lily Lake ran from August I to August 23 due to the reconstruction of Lake Drive South and surrounding areas. For 2010, Lily Lake will be guarded for the entire season. ANALYSIS: For the 2010 season, the CGAC has submitted a proposal for lifeguard supervision at four beaches: Dominion Park; Lakewood Reservoir; Fisher Lakes and Lily Lake. These are the same beaches at which the CGAC provided lifeguard supervision in 2009. The total cost to provide lifeguard service at all four beaches in 2010 is $103,000 plus $13,390 + HST for a total of $116,390. The CGAC has proposed to supervise the four beaches: Dominion Park, Lakewood Reservoir, Fisher Lakes and Lily Lake daily from June 26 to August 22, 2010. It is important to note that there will be construction at the Rockwood Park entrance this year beginning in April 2010 but this will not affect the beach area. Attached is the proposal from the Canada Games Aquatic Centre for the upcoming 2010 season. 123 FINANCIAL ANALYSIS: The proposal presented by the Canada Games Aquatic Centre has a service fee of $103,000 plus HST to provide lifeguard services at the four city beaches. Funds for contracting this service are provided in the 2010 Neighbourhood Support and Social Development Service of the Leisure Services Department budget. The period of lifeguard supervision will be from 11:00 a.m. until 5:30 p.m. seven days a week at the four beaches from June 26 to August 22. Notices will be posted at each beach to inform the patrons about the hours of supervision. RECOMMENDATION: It is recommended that: 1. Common Council authorize staff to engage the Canada Games Aquatic Centre to provide lifeguard supervision at four City beaches in 2010, as outlined in the attached proposal at a cost of $103,000 plus HST, and that; 2, the City Solicitor be directed to prepare all necessary documents, and that; 3. the Mayor and Common Clerk be authorized to sign these documents. Respectfully submitted: Bernie Morrison Director of Leisure Services Pa rick Woods Manager At 3 124 Canada Games Centre .Aquatique WAdW Aquatic Centre Jeux A Canada Your Love of Swimming Starts Here 2010 PROPOSAL CITY OF SAINT JOHN BEACHES The purpose of the lifeguard service is to provide safety supervision to the many citizens who attend City Beaches during the summer. Lifeguards will be on duty seven days a week from June 26 to August 22, 2010 from 11:00 AM to 5:30 PM at Dominion Park, Fisher Lake, Lily Lake and Lakewood Reservoir. CANADA GAMES AQUATIC CENTRE RESPONSIBILITIES: The Aquatic Centre will select, train, supervise and employ all staff required to safely guard the beaches. Uniforms for the staff will be provided by the Aquatic Centre. The Aquatic Centre will be responsible for all safety and rescue equipment except for the lifeguard chairs and beach signage. CITY OF SAINT JOHN RESPONSIBILITIES: The Leisure Services Department of the City of Saint John will provide the following on site for opening day and will pick up on closing day: 1. lifeguard chairs 2. signage: beach hours, lifeguard on/off duty, beach rules 3. access to locked storage area for equipment 4. shelter and toilet facilities for lifeguards It will be the responsibility of Leisure Services to arrange physical maintenance of the beaches including grass cutting, sand quality, etc. The City of Saint John will pay the Canada Games Aquatic Centre $103,000.00 + $13,390.00 (HST) = $116,390.00 for the provision of the services outlined above. 125 April 23, 2010 Deputy Mayor and Councillors, Subject: Continued Engagement of Deloitte & Touche for Peel Plaza Project The Committee of the Whole having met on February 15, 2010 makes the following recommendation: "That Council continues to engage Deloitte & Touche for the Peel Plaza Project for an additional three months at a cost not to exceed $100,000, and further, that the Project Manager will continue to update the Steering Committee and Common Council with respect to negotiations and recommendations on a go forward basis." Sincerely, Ivan Court Mayor SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www saingohn.ca I CA 1971 Saint John, N.-B. Canada E2L 4L1 rte. 126 The City of Saint John Mayor Ivan Court Mayor's Office Bureau du maire GI-1 SAINT JOHN 11 PRO CLAMA TION WHEREAS: May 2 -8, 2010 is Emergency Preparedness Week in Canada; and WHEREAS: Emergency Preparedness Week is designed to increase public awareness of the importance of personal preparedness to cope with emergencies; and WHEREAS: Emergency Preparedness is a shared responsibility in which every person can help reduce risks we face by learning how to better prepare ourselves, our families and our community; and WHEREAS: in times of crises, the City of Saint John, its citizens, staff and the agencies of the Saint John Emergency Management Organization, have collectively demonstrated their commitment to provide for the safety, health and welfare of citizens, the protection of property and the environment and the ability to respond to emergencies in a highly professional and safe manner; and WHEREAS: an informed, prepared and cooperative public is vital to effective emergency preparedness planning and emergency response; NOW THEREFORE: 1, Mayor Yvan Court — of Saint John do hereby proclaim the week of May 2 -8, 2010 as "Emergency Preparedness Week" in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. Mayor Ivan Court Mayor's Office Bureau du maire WHEREAS PROCLAMATION May 3rd to May 9th, 2010 marks the 59th Anniversary of Mental Health Week in Canada; and WHEREAS Canadian Mental Health Association Saint John Branch Inc. is striving to increase public understanding about the importance of mental health; and WHEREAS one in five Canadians will develop a mental illness at some point in their lives. Mental illness indirectly affects all Canadians at some time through a family member, friend or colleague; and WHEREAS Mental Health as an issue has been kept in the dark for many years. Today, stigma is reported to be the greatest barrier preventing people from seeking treatment for symptoms of mental illness; and WHEREAS the more mental health problems are discussed openly and shared; the more likely it is people will access the necessary support services; and WHEREAS the theme of Mental Health Week is "Building Your Mental Health: One Support at a Time ". Through the supports available to individuals within the workplace and community, they can begin to share their troubles, share problems and get the support needed to help them on thq road to wellness; NOW THEREFORE: I, Mayor Ivan Court ' / (( 2rof Saint John do hereby proclaim May 3rd to May 9th, 2010 as Mental Heath Week in the City of Saint John and urge all citizens and employers to make mental health matter. ;,; ::.. SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint Jo. u , � 4L1 128 Mayor Ivan Court Mayor's Office Bureau du maire PROCLAMATION WHEREAS: the Canadian Senate and Parliament have declared the month of May as Asian Heritage Month in recognition and acknowledgement of the long and rich history of Asian - Canadians. The Canadian Government also recognizes the contributions of Canadians of Asian descent who contribute to the social, cultural, economic and political life of our city; and WHEREAS: other provinces and cities across Canada including Halifax, Montreal, Calgary, Edmonton, Winnipeg, Ottawa, Toronto, Vancouver, Moncton, Saint John, Miramichi, Bathurst and PEI have been holding annual festivities during the month of May to celebrate Asian Heritage Month; and WHEREAS: the Asian community in Saint John has participated fully in the political, economic, social, and cultural life of our City, and has contributed to the development and the continuing growth and prosperity of Saint John; and NOW THEREFORE; 1, Mayor Ivan Court, Q'r�_ of Saint John, do hereby proclaim the month of May as Asian Heritage Month, and invite all residents of the municipality to join in the celebration and acknowledgement of the contributions of Asian Canadians to our community. SAINT JOHN ---------- Mayor Ivan Court Mayor's Office Bureau du maire li SAINT JOHN r--�1 PROCLAMATION WHEREAS: rihc City of Saint. John is picascd to designate the month of May as Cystic Fibrosis Awareness Monti in recognition of the exceptional progress that. has been made in Canada in cystic fibrosis research and care; and WHFJ?EAS: cystic fibrosis, which affects the lungs and digestive system, is the most common, fatal, inherited disease affecting young Canadians. In the digestive tract, cystic fibrosis blocks the absorption of adequate nutrients from food. In the lungs, the effects of the disease are most devastating; and with time, respiratory problems become increasingly severe. Ultimately, most cystic fibrosis deaths are due to lung disease; and WHEREAS in the 1:960s, most children with cystic fibrosis did not live long enough to attend kindergarten. Today, thanks to nearly five decades of cystic fibrosis research and care, the number of adults with cystic fibrosis ie.persons aged 18 and older, has surpassed the number of children. We've come a long way, but tliere is still work to be done; and WHEREAS May is a time to highlight the hope for the future that members of the Saint John Chapter of the Canadiaui Cystic Fibrosis Foundation share with people who have cystic fibrosis, and their families and friends. We encourage our citizens to join theta in supporting this vital cause; and WHEREAS. progress in the fight against cystic fibrosis could not have been realized without the dedication and cotmiutinent of the Foundation's Saint. John Chapter whose fundraising projects in our community continue to support cystic fibrosis research programs. It's with their help that researchers are closing in on an ultimate goal - a cure or an effective c ntrol for c�stic fibrosis; NOW THEREFORE I, Mayor Ivan Corey _r-- �� _ of Saint,john do hereby proclaim the month of May as Cystic Fibrosis Awareness Month. In witness whereof I have set my hand and affixed the official seal of City of SaintJohn. P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn,ca I C.P. 1971 Saint Jo 130 Application for a Zoning By -law Amendment Demande de modification a Parretti sur le zonage Applicant Related Information / Renseignements sur le demandeur Name of Applicant 1 Nom du demandeur 1 _ L a i � 0 Mailing Address of applicant / Addresse postale du demandeur Z tro(J // rr Postal Code / Code postal EM i.. ] Y6 Telephone Number / NumBro de tdldphone t) � [,, - () 6 � b Home / Domicile Fax Number / Numdro de tdldcopieur Work / Travail �- Name of Property Owner (if different) / Nom du propridtaire (si diffidrent) Address 1 Adresse br"4; 51, , _ Postal Code / Code postal Property Information / Renseignements sur la propriety Location 1 Emplacement _ 3 0 q C..ln rr-,G ,r P, $ I, k 6X60 '342g, Civic # / No de voirie Street 1 Rue PID / NIP � � I Lot Area / Superficie du lot F rn L Street Frontage / Fagade sur rue i 6 v12 Existing Use of Property / Utilisation actueIle de la propridt6 u,j,'p Municipal Plan Land Use Designation Designation de utilization des terres sur le plan municipal Amendment Requested / Modification demand6e Present Zoning / Zonage actuel _ IL u Change Zoning to / Modification du zonage d ' and/or / ou a Text Amendment (indicate particulars) I Modification due texte (indiquez les d6tails) 131 Development Proposal / Proposition d'aminagement Description of Proposal / Description de la proposition 4AV A— C `2 Sj, You must provide a scaled site plan that illustrates your proposal. You may also provide photographs, buildingplans, elevation drawings and any other form of information. The plan must show the dimensions of the property, the location of all buildings, driveways, parking areas, landscaping and signs. It is important that the distance between the property boundary and buildings are shown. Vous devez fournir un plan du site it 1'dchelle illustrant votre proposition. Vous pouvez dgalement fournir des photographies, des plans de b6timent, des dessins de plan d'dlevation et toute autre forme de renseignement. Le plan doit indiquer les dimensions de la propr4td, 1'emplacement de la totalitd des b6timents, des allies, des aires de stationnement, des amdnagements paysagers et des panneaux de signalisation. II est important d'indiquer la distance entre les limites de la propridtd et les b6timents. Provide reasons why these amendments should be approved. / Fournir tout autre renseignement concernant votre proposition qui pourrait titre approuvdes. a C & .fl /1 . If Provide any other information about your proposal that would be helpful. I Fournir tout autre renseignement concernant votre proposition qui pourrait litre utile. 4- l _ , � Signature of Applicant / Signature du demandeur Date 1 F - 1) ,wr'� Yk , v $400 Application Fee Enclosed / Ci joint les frais de demande de 400 $ If you are not the owner of the land in question Si vous n etes pas le propridtaire du terrain en question, please have the owner sign below. The signature of veuillez obtenir la signature du propridtaire dans la partie the owner is authorizing this application to proceed ci- dessous. La signature du propridtaire autorisant le for consideration by Common Council. traitement de la prdsente demande pour que cette dernWe soit examinde par le conseil communal. Signature of Owner t applicable) Signature due propridtaire (s it y a lieu) Date: 132 4.1d FRo pow LOT. 10�Z -rb � r Rk-ZWL 0 fk,)NA 6 -2 TD RM -1 � 4-^ /J, (D W V./ c- A w a E v 23.1 ........ ParWnq CVI 1_J Lot 10 -2 Pcr1d kea 198 sq.m. Q � m 133 Broad Street Brian Bel! Dawn Bell PID 406 NB Housing Corporation PID 216 I J U_ �3 C m 3 (V Z to 00 N T-- LO City of Saint John INTERNAL INSERTION ORDER For City of Saint John use only: Bud et Number: 110 0801 442 2010 Department: Common Clerk's Office Account # 71206 Contact: Elizabeth Gormle Phone; (506 ) 658 -2862 FFax: 506 674 -4214 Special Instructions (if any): Reference: Proposed Zoning ByLaw Amendment -304 Carmarthen Street Newspaper Insertion Dates (Check as applicable) (SJTJ= Saint John Telegraph Journal) " SJTJ City Information Ad - SJTJ Independent Placement SJTJ Classifieds Date(s): Tuesday, March 301h, 2010 Tuesday, April 20th, 2010 Date(s): Date(s): Information for Ad (Boldface anything you want Bold in Ad, Centre, Tab, etc.) Section Headline: ❑ General Notice ❑ Tender ❑ Proposal ® Public Notice Sub - Headline (if applicable): Text: INSERT ATTACHED Call to Action: Elizabeth Gormlcy, Common C1erk/Greffiere communale Contact: Telephone: (506) 658 -2862 134 PUBLIC NOTICE AVIS PUBLIC Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -law at its regular meeting to be held in the Council Chamber on Monday, April 26, 2010 at 7:00 p.m., by: Rezoning a parcel of land with an area of approximately 200 square metres, located at 304 Carmarthen Street, also identified as being a portion of PID No. 00000398, from "B -2" General Business to "RM -IF" Multiple Residential Infill. REASON FOR CHANGE: To recognize the existing use as a two - family dwelling. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. Elizabeth Gormley, Common Clerk 658 -2862 135 Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'etudier la modification suivante a 1'arrete sur le zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra dans la salle du conseil le lundi 26 avril 2010 a 19 h: Rezonage d'une parcelle de terrain d'une superficie d'environ 200 metres carres, situee au 304, rue Carmarthen, et etant aussi une partie du NID 00000398, de zone commerciale generale a B -2 » a zone d'edification de logements multiples sur terrain intercalaire « RM -IF ». RAISON DE LA MODIFICATION: Reconnaitre l'utilisation existante d'une habitation bifamiliale. Toute personne interestee peut examiner le projet de modification au bureau du greffier communal ou au bureau de 1'urbanisme et du developpement a 116tel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire parvenir vos objections au projet de modification par ecrit a 1'attention du soussigne a 1'hotel de ville. Elizabeth Gormley, Greffiere communale 658 -2862 PROPOSED ZONING BY -LAW AMENDMENT RE: 304 CARMARTHEN STREET Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -law at its regular meeting to be held in the Council Chamber on Monday, April 26, 2010 at 7:00 p.m., by: Rezoning a parcel of land with an area of approximately 200 square metres, located at 304 Carmarthen Street, also identified as being a portion of PID No. 00000398, from "B-2" General Business to "RM -IF" Multiple Residential Infill. REASON FOR CHANGE: To recognize the existing use as a two - family dwelling. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. PROJET DE MODIFICATION DE L'ARRETE SUR LE ZONAGE OBJET: 304, RUE CARMARTHEN Par les pr6sentes, un avis public est donn6 par lequel le conseil communal de The City of Saint John indique son intention d'6tudier la modification suivante a I'arretd sur le zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra daps la salle du conseil le lundi 26 avril 2010a19h: Rezonage d'une parcelle de terrain d'une superficie d'environ 200 metres carr&s, situ6e au 304, rue Carmarthen, et 6tant aussi une partie du NID 00000398, de zone commerciale g6n6rale «B-2» a zone d16dification de logements multiples sur terrain intercalaire « RM -IF ». RAISON DE LA MODIFICATION: Reconnaitre ('utilisation existante dune habitation bifamiliale. Toute personne int6ress6e peut examiner le projet de modification au bureau du greffier communal ou au bureau de Purbanisme et du d6veloppement a Ph6tel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Written objections to the amendment may be sent Veuillez faire parvenir vos objections au projet de to the undersigned at City Hall. modification par 6crit a I'attention du soussign6 a Ph6tel de ville. Elizabeth Gormley, Common Clerk Elizabeth Gormley, Greffi6re communale 658 -2862 658 -2862 136 BY -LAW NUMBER C.P. 110 - A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by- 1 Amending Schedule "A", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 200 square metres, located at 304 Carmarthen Street, also identified as being a portion of PID number 00000398, from "B -2" General Business to "RM -IF" Multiple Residential Infill - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: MayorlMaire ARRETE No C.P. 110 - ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du Conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le nonage de The City of Saint John, decrete le dix -neuf (19) decembre 2005, est modid par: 1 La modification de 1'annexe «A», Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 200 metres carres, situee au 304, rue Carmarthen, et etant aussi une partie du NID 00000398, de zone Commerciale generale «B -2» a zone d'edification de logements multiples sur terrain intercalaire c< RM -IF » - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2010, avec les signatures suivantes Common Clerk/Greffiere communale First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture 137 April 21, 2010 Your Worship and Councillors: SUBJECT: 304 Carmarthen Street - Rezoning On March 29, 2010 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its April 20, 2010 meeting. Marcel Doucet, the applicant, was in attendance at the meeting spoke in favour of the application. No one else appeared for or against the application. After considering the report and comments made by the applicant, the Committee accepted the recommendations made by staff regarding the rezoning of the property from "B -2" General Business to "RM -IF" Multiple Residential Infill. RECOMMENDATION: That Common Council rezone a parcel of land with an area of approximately 200 square metres, located at 304 Carmarthen Street, also identified as being a portion of PID No. 00000398, from `B -2" General Business to "RM -IF" Multiple Residential Infill Respectfully submitted, Carl Killen Chairman JK Project No. 10 -092 138 DATE: APRIL 16, 2010 TO: PLANNING ADVISORY COMMITTEE FROM: COMMUNITY PLANNING � PLANNING AND DEVELOPMENT FOR: MEETING OF APRIL 20, 2010 PREPARED BY: REVIEWED BY: Jody Kliffer Planner SUBJECT: Name of Applicant: Name of Owner: Location: PID: Ken Forrest, MCIP, RPP Commissioner Marcel Doucet Marcel Doucet 304 Carmarthen Street �IZIZIZIZIIC��:3 Municipal Plan: Approved Commercial Development Zoning: Existing: `B -2" General Business Proposed: "RM -IF" Multiple Residential Infill Proposal: To subdivide and rezone the property at 304 Carmarthen Street Type of Application: Rezoning and variances to: a. reduce the minimum required lot area for Lot 10 -Ifrom 370 square metres (3,983 square feet) to the proposed 198 square metres (2,131 square feet) b. reduce the required landscaped side yard for Lot 10 -1 from 3 metres (9.8 feet) to the proposed 0.5 metres (1.6 feet) 139 Marcel Doucet Page 2 304 Carmarthen Street April 16, 2010 c. reduce the required off - street parking spaces for Lot 10 -1 from three to the proposed two off - street parking spaces d. reduce the required side yard setback of the parking area on Lot 10 -2 from 1.5 metres (5 feet) to 1 metre (3.28 feet) e. reduce the required lot depth from 30 metres (98.4 feet) to 16 metres (52.4 feet) for Lot 10 -1 and 12.4 metres (40.6 feet) for Lot 10 -2 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed rezoning applications. The Committee's recommendation will be considered by Common Council at a Public Hearing on Monday, April 26, 2010. The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable variances from the requirements of the Zoning and Subdivision By -law. The Committee can impose conditions. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council rezone a parcel of land with an area of approximately 200 square metres, located at 304 Carmarthen Street, also identified as being a portion of PID No. 00000398, from "B -2" General Business to "RM -IF" Multiple Residential Infill. 2. That the Planning Advisory Committee grant the following variances: a. reduce the minimum required lot area for Lot 10 -1 from 370 square metres (3,983 square feet) to the proposed 198 square metres (2,131 square feet) b. reduce the required landscaped side yard for Lot 10 -1 from 3 metres (9.8 feet) to the proposed 0.5 metres (1.6 feet) c. reduce the required off - street parking spaces for Lot 10 -1 from three to the proposed two off - street parking spaces d. reduce the required side yard setback of the parking area on Lot 10 -2 from 1.5 metres (5 feet) to 1 metre (3.28 feet) e. reduce the required lot depth from 30 metres (98.4 feet) to 16 metres (52.4 feet) for Lot 10 -1 and 12.4 metres (40.6 feet) for Lot 10 -2 BACKGROUND: On December 21, 2009 Common Council amended the Municipal Plan by redesignating the subject property from Medium Density Residential to Approved Commercial Development. At the same time, Council rezoned the property from "RM -IF" Multiple Residential Infill to `B -2" General Business. The 140 Marcel Doucet Page 3 304 Carmarthen Street April 16, 2010 amendments were adopted in order to permit the applicant to relocate his "Brass n Things" business to one of the buildings on the property (72 Broad Street). The rezoning was approved by Council subject to Section 39 conditions limiting the non - residential use of the site to the proposed "Brass n Things" retail store in the building at 72 Broad Street, and prohibiting any freestanding or mobile signs. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has the following comments on the proposed subdivision: • As much on -site parking as possible should be provided for on -site; • Municipal servicing is available. Each unit must have separate water and sewer; • All businesses must have a City approved water meter. Buildings and Inspection Services has no concerns with this application. ANALYSIS: Site and Neighbourhood The applicant's property is located on Carmarthen Street in the Central Peninsula area of the City. The subject site is located in an older community comprising of a majority of buildings constructed before 1920. There is a Roman Catholic Church located immediately west of the subject site on the opposite side of Carmarthen Street, with residential units dominating most of the neighbourhood. There are several two or three storey multi -unit residential dwellings in an approximate two -block radius of the subject property. Broad Street contains a few different commercial uses, including an auto - repair shop and a convenience store on the same block as the subject site. The Armouries are located on the block south of the subject site. Off - street parking is located on the Carmarthen Street frontage of the property, which is a corner lot located at the south - eastern corner of the Broad and Carmarthen Street intersection. The off - street parking provided is augmented by the on- street parking available on both Carmarthen and Broad Streets. In particular, there are several on- street parking spaces available in front of the church property on Carmarthen Street (opposite the subject site) that are seldom used. The subject property is unique in that it contains two separate, two - storey wood buildings on the same lot. "72 Broad" is the location of the proposed retail store, while "304 Carmarthen" is the location of a two -unit dwelling. 72 Broad was previously a two -unit dwelling as well; however, the upstairs unit is no longer rented as an apartment, but is used as a storage space for files and small items pertaining to the "Brass n Things" retail store. The off - street parking available on the property is shared by both buildings. The applicant's property has a frontage of approximately 12 metres (39 feet) on Broad Street, and approximately 32 metres (105 feet) on Carmarthen Street. The 400 - square -metre area of the property is typical of the neighbourhood. 141 Marcel Doucet 304 Carmarthen Street Proposal Page 4 April 16, 2010 The owner is currently seeking to subdivide the property in order to allow the business and residential dwelling to exist on separate lots. Lot 10 -1 would include the store at 72 Broad Street, while Lot 10 -2 would contain the two - family dwelling at 304 Carmarthen Street. The subdivision of the property creates the need to return the area that will become Lot 10 -2 back to the previous "RM -IF" Multiple Residential Infill zone that is common throughout the South End Peninsula. The proposed subdivision also requires the applicant to seek approval for several variances as follows: a. reduce the minimum required lot area for Lot 10 -1 from 370 square metres (3,983 square feet) to the proposed 198 square metres (2,131 square feet) b. reduce the required landscaped side yard for Lot 10 -1 from 3 metres (9.8 feet) to the proposed 0.5 metres (1.6 feet) c. reduce the required off - street parking spaces for Lot 10 -1 from three to the proposed two off - street parking spaces d. reduce the required side yard setback of the parking area on Lot 10 -2 from 1.5 metres (5 feet) to 1 metre (3.28 feet) e. reduce the required lot depth from 30 metres (98.4 feet) to 16 metres (52.4 feet) for Lot 10 -1 and 12.4 metres (40.6 feet) for Lot 10 -2 The proposed rezoning of Lot 10 -2 back to a residential category is supported. While the continuing residential use of 304 Carmarthen Street would also be permitted under the current `B -2" zoning, the "RM -IF" zone is considered to be more appropriate if the building is to be located on its own lot. At first glance, the number of variances (and the magnitude of at least a few of them) would seem excessive. However, they are only necessary as a result of the proposed subdivision of the property into separate lots for each individual building. The variances do not impact the overall appearance and functioning of the site, which already contains two distinct uses. CONCLUSION: The subject site is located in an older neighbourhood in the south end where the "RM -IF" Multiple Residential Infill zone is commonly found. The subdivision and rezoning of the property at 304 Carmarthen Street will trigger the need for the above -noted variances to the Zoning By -law standard. However, the rezoning and variances can be supported as there will be no impact on the neighbourhood. JK Project No. 10 -092 142 PLANNING AND DEVELOPMENVURBANISIVIE ET DEVELOPPEMENT roe Saint �� t 2 u 7+i `- r6 St. 16 1b � 1 12 i 1 * * \ 1 • 'n - ' u +t A1*trl*\ *1*1IM 'w'n"'M gt. 3ames St. ,a IL — 1 �� 1e0167 1 i3 22 7 j \ M 1 71 \ t * 727 234 ' 121 � RM + ' * 1 _ &In N 2h6 3 la� 204 * 23 IYU , * e * 77'7,4 2" 210 1110 * *' *' Ito it 16 y1�1 *+ xm 79. 167124 1.� �y 712 * 211 tM 1Q to 11a ,3 7 172 ' St. 'la '. * 712 17 ' �a�ri 1166 1ex „ n 73 1 rue 1 6a 44 ' 31 +311 • 1w 116 1 r t * \1 t1 * 76 111 1 109 146 142 136 if A 176 132 6 7 116 1u 2. 177 br a w m 2 4. 6' 6 '�l4 ti y — so 263 2" go 294 - r 94 292 ug 'Broad IL — + 1 *1 *\ * q *1 ` *1 *117 1r4 *` *F1r F Me wP 2 \ p 3 me t* 1* 1 r +' 1 Subject Site /site en question: Location: 72 Broad St. and 304 Carmarthen St. Date: 25 March 2010 Scale/ §chelle: Not to scale /Pas 6 1'6chelle 143 PID(s) /NIP(s): 000003W-, 9800 -1 co Ito g= s "6.a sa $ BE��� d 0 v� 8 ze =b 3tlg $ s r c0 .0 0 � s gE sE u LU _ s a }alas,` m g�g�5 � H , � *I$' aid •p;j MOiMSUnJe m@N 198ZL9 144 c a 0 `a a `0 UN a ca M m z 19,9JIS uaq}jc)Uaaoo .-T.-.-, N L V) mm m 0 L � x ��Rri; �fi i LL i ^I it i L'C i I � t YY �.� I I I—ai I I 144 c a 0 `a a `0 UN a ca M m z 19,9JIS uaq}jc)Uaaoo .-T.-.-, i a� W XZ- I � U Broad Street 145 NS Housing Corporotion PIO 216 �o BY -LAW NUMBER C.P. 110 -140 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN ARRETE No C.P. 110 -140 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Be it enacted by The City of Saint Lors dune r6union du Conseil John in Common Council convened, as communal, The City of Saint John a follows: d6cr&6 ce qui suit : The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: l Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land with an area of approximately 690 square metres, located at 7 Northumberland Avenue, also identified as PID number 00323741, from "R -2" One and Two Family Residential to "R -4" Four Family Residential pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: MayorlMaire L'arret6 sur le zonage de The City of Saint John, decrete le dix -neuf (19) d6cembre 2005, est modifie par: 1 La modification de I'annexe «A», Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 690 metres carr6s, situ6e au 7, avenue Northumberland, et portant le NID 00323741, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone r6sidentielle — habitations de quatre logements «R-4» conform6ment a une resolution adoptee par le Conseil municipal en vertu de Particle 39 de la Loi sur l'urbanisme. - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arr6t6 le 2010, avec les signatures suivantes : Common C1erklGreffi6re communale First Reading -April 12, 2010 Premi6re lecture Second Reading - April 12, 2010 Deuxi6me lecture Third Reading - Troisi6me lecture 146 - le 12 avri12010 - le 12 avril 2010 PLANNING AND DEVELOPMENT 1 URBANISME ET DEVELOPPEMENT REZONING I REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John i / U � e \ $0 .. + / eu Y \ a J \a � FROM 1 DE TO 1 A R -2 R-4 One and Two Family Residential l Four Family Residential 1 Zone residentielle- habitations Zone residentielle- habitations unifamiliales et bifamiliales de quatre logements A Pursuant to a Resolution under Section 39 of the Community Planning Act W Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur Purbanisme Applicant: Donna Bordage Location: 7 avenue Northumberland Avenue PID(s)INIP(s) 00323741 06N99NE Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: April 22 avril, 2010 Considered by P.A.C. /considers par le C.C.U.: April 7 avril, 2010 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law # /Arrete #: 147 V1 . Section 39 Conditions — 7 Northumberland Avenue That, pursuant to the provisions of Section 39 of the Community Planning Act, the use of a parcel of land with an area of approximately 690 square metres, located at 7 Northumberland Avenue, also identified as being PID Number 00323741, be subject to the condition that the use of the property is limited to a maximum of three dwelling units. 148 BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by -law of The City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 211 immediately after Section 210 thereof, as follows: The City of Saint John does hereby stop up and close permanently the following portion of highway: KING STREET: All that portion of King Street, a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 104 square metres as shown on a Plan of Survey titled, "Plan of Survey Showing a portion of King Street, City of Saint John, Saint John County, New Brunswick", prepared by Hughes Surveys & Consultants Inc. and dated March 24, 2010, attached hereto. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be axed to this by -law the * day of *, A.D. 2010 and signed by: Mayor/Maire ARRETE No M -23 ARRETE MODIFIANT L'ARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : 1 Par les prdsentes, 1'arrete de The City of Saint John intitule, o L'arrete sur 11nterruption de la circulation et la fermeture des routes dans The City of Saint John », decrete le 19 decembre 2005, est modife par I'ajout de Particle 211 immediatement apres Particle 210, comme suit : Par les presentes, The City of Saint John Barre et ferme de fagon permanente la portion dune route suivante : RUE KING : Tout le trongon de la rue King, une rue publique daps The City of Saint John, comte de Saint John, dans la province du Nouveau - Brunswick, d'une superficie d'environ 109m2 comme le montre le plan d'arpentage intitule ((Plan d'arpentage indiquant une partie de la rue King, City of Saint John, comte de Saint John, Nouveau - Brunswick», prepare par Hughes Surveys & Consultants Inc. et date du 24 mars 2010, ci joint. 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Alga Bru kk Lw4 du Clouvaau -&o mkk 2 0 2 4 6 6 m.b.s s 'wo Q706 10 Y;a4195 #010 % I MAI* I A BY -LAW TO AMEND A BY -LAW RESPECTING THE CONSTRUCTION, REPAIR AND DEMOLITION OF BUILDINGS AND STRUCTURES IN THE CITY OF SAINT JOHN Be it enacted by The Common Council of The City of Saint John, as follows: A By -law of The City of ,Saint John entitled "A By -law Respecting the Construction, Repair and Demolition of Buildings and Structures in The City of Saint John ", enacted on the 5th day of August, A.D. 2003, is hereby amended as follows: 1 Section 3(2) relating to the definition of "Building Inspector" is repealed and the following is substituted as follows: "Building Inspector" means the person appointed by Common Council as Building Inspector or the Acting Building Inspector. ARRETE MODIFIANT L'ARRETE RELATIF A LA CONSTRUCTION, A LA REPARATION ETA LA DEMOLITION DE BATIMENTS ET DE STRUCTURES DANS THE CITY OF SAINT JOHN Lors dune reunion du conseil municipal, The City of Saint John a ddcrete ce qui suit : Par les presentes, 1'arrete de The City of Saint John intitule « Arrdte relatif a ]a construction, a la reparation et a la demolition de batiments et de structures dans The City of Saint John)), decrdtd le 5 aout 2003, est modifid comme suit: 1 Le paragraphe 3(2) relativement a la definition « inspecteur des batiments » est abrogd et remplace par: inspecteur des batiments » ddsigne la personne nommee par le conseil municipal comme inspecteur des batiments ou Pinspecteur des batiments par interim. 2 Section 8(3) is repealed and the following 2 Le paragraphe 8(3) est abroge et is substituted as follows: remplace par: 8(3) The Building Inspector, the Deputy Commissioner of Buildings and Inspection Services Department and the Deputy Building Inspector are each authorized to issue any permit required under this by- law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: Mayor/Maire 8(3) L'inspecteur des batiments, le commissaire adjoint du Ddpartement des services d'inspection et des batiments et ('inspecteur des batiments adjoint sont autorises a delivrer des permis en vertu du present arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau municipal sur le present arrete le 2010, avec les signatures suivantes : Common Clerk/Greffiere communale First Reading - April 12, 2010 Premiere lecture Second Reading - April 12, 2010 Deuxieme lecture Third Reading - Troisieme lecture 151 - le 12 avril 2010 - le 12 avril 2010 The city of saint John Mayor Ivan Court Mayor's Office Bureau du maire April 26, 2010 Dear Deputy Mayor and Councillors: On April 16, 2010 a Non - Partisan Task Force presented a report to the Legislative Assembly of New Brunswick concerning Canadian Blood Services. It is clear from the provincial report that Canadian Blood Services (CBS) has lost the confidence of the medical community who feel the planned closure of the Saint John blood processing laboratory will create longer recovery times, higher death rates, more wasted blood products and a negative impact on cancer treatment, surgery and obstetrics in the province. Motion: To send a letter to CBS supporting the findings and recommendations of the task force and request CBS to reverse their decision to close any portion of the blood processing facility in Saint John. Sincerely yours, ,. r�,j Mayor Ivan Court _j - SAINT JOHN ---ter P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca 152 C.P. 1971 Saint John, N. -B. Canada E2L 4L1 -r:u �nav, A�� z �o�� � sA - ¢ n 153 Report Bipartisan legislature committee recommends Quebec partnership or going it alone if agency closes N.B. facility CHRIS MORRIS dying hours of the legislature on Friday "In fact they have been very aggressive ma- Quebec — or the development of an strongly urging CBS to sit down and look TELEGRAPH - JOURNAL said the best possible option would be the other way. We have taken our cues independent, New Brunswick agency. at the data." -------- continuation ofthe status quo, with some from the medical community and they Health Minister Mary Schryer said she In March, 2009, Canadian Blood Servic FREDERICTON — A non-partisan report enhancements, but that is considered un have been categorically clear _ we can- will now write to Canadiavn Blood Ser- es announced it would close its process- on the future of blood services in New likely considering the intransigence of not lose this facility. So we're abiding by vices, enclosing a copy of the task force ing and distribution centre in Saint John Brunswick says the province should con- the national blood agency. that and moving forward in taking our report, and await its response. and centralize its Maritime operations in sider a partnership with Quebec or going "Canadian Blood Services has given us own direction. We're pursuing other op- "We'll take the next steps after we hear Dartmouth, N.S. it alone if Canadian Blood Services pro- no indication they are willing to change portunities" from them," she said, adding that she Just a few days later, Premier Shawn ceeds with the closure of its Saint John their muds; Margaret Ann Blaney, co- The "other opportunities" outlined in hopes there can be further consultation. Graham and Opposition leader David operation. chairperson of the task force said after the report are exploration of a partner "There's always an opportunity for an _ ...,_ ....., . r.. ...... _ . _ . _ . _ . _ . _ _ _ . l The task force report tabled during the the report was released, ship with Quebec's blood system — H& organization to look at new data. We're PLEASE SEE REPORT, A2 7. 153 Agency says it will respond REPORT <-- Al Alward announced the formation of a bipartisan task force "to have the deci- sion to close the N.B. production facil- ity, located in Saint John, reversed!' Amanda Cullen, Canadian Blood Ser- vices' New Brunswick spokeswoman, said Friday the agency has the task force report. She said it will be studied and an official response will likely be given next week. Cullen said earlier the planned move is going ahead and is expected to be completed by late 2012. "That was the original plan and there's no reason that has changed atthis point; she said. Mike Davidson, national representative for the Canadian Union of Public Eni- ployees,which represents CliS workers in Saint)ohn, said the blood agency's plan violates the spirit of the Krever Inquiry. "This decision is based on financial rea- sons alone and not can the best interests of the blood supply for our province of New Brunswick," Davidson said of the planned closureofthe Saint) ohnfacility. "That is what scares us and that's what scares the medical community ... The ` Irrever report recommended forma- tion of the CBS so that the blood service would never again make decisions based on financial reasons and it will be there forthe well being of the blood supply sys- I tern. As far as I'm concerned, they have tarnished their reputation on this and this task force report shows th at" Canadian Blood Services was created in 1948 following the Krever commission investigation into the contamination of the national blood supply with the virus- i es that cause hepatitis C and AIDS. Davidson said CBS has shown a "reck- less disregard for public safety" and lie said there are fears that losing the blood services facility in Saint John could cost lives in the province. "This is a money- saving scheme and that's all it is;' he said. "It's not to bet- ter the blood supply. It's to save money, plain and simple" According to the task force report, New Brunswick's medical community played a key role in the findings. The medical advisory committees, chaired by Dr. Toni Barry and Dr. France Desrosiers, gave the task force three op- tions: • The status quo, with enhancements "to ensure the production of fresh platelets and introduction of up -to -date technology" • if CBS is determined to have a cen- tral location, then it should be in Moric- ton to better serve all three Maritime provinces. Platelet apheresis in Saint John, with, among other demands, new col- lection and storage facilities in Monc- ton and Saint John and a new storage facility in northern New Brunswick. The task force said it supports the pre- ferred option put forth by the medical community, which is the status quo, with enhanceuients.The task force also recommended that a storage facility be implemented for northern New Bruns- wick and that a dispute mechanism be developed with CBS should there be problems with service delivery. The task force report states that should the blood agency be unwilling to meet the needs of New Brunswickers, "other methods of service delivery must be ex- plored," It'state"s the other options will include "Oploiation of a partnership with H@- ma- Quebec or the development of an independent blood system" 154 I I 11 I NB Telegraph-Journal (Saint John, NB) C t S I a w Date 10.02.2010 `Playing wi Ciro. 34037 Page C3 i 1 0 OrdeaCommande 117391 1/1 IS not a nu o C.1r' r Health Head of Canadian Blood Services not ! listening to concerns, head of medical staff says BRUCE BARTLETT and manipulated data, Garland said. Brunswick for use will increase the car - MLECRAPH- 1OURNAL "Our colleagues from the northern part bon footprint for Canadian Blood Se r- SAINTJOHN — SM at the AMMM Q Hospital won't accept anything less than the current system for collect- ing and processing blood products, and even that should be enhanced, says Dr. Andrea Garland, president of the medi- cal staff for Zone 2. "Playing with people's lives is not a ne- gotiable affair," she said in a letter to Dr. Thomas Barry, chief of staff for Horizon Health Network. "There has been no solid evidence to support this change,"she said. "Change for change sake is not acceptable:" ,The letter was written to Barry in sup- port ofliorizon [ iealth Network's efforts to bet Canadian Blood Services to over- turn its decision to close the province's only blood distribution and processing centre on University Avenue and deliver blood products to New Brunswick from a planned new facility in Dartmouth, N.S. !MM from around the province were invited late last month to meet with Dr. Graham Sher, head of Canadian Blood Services. Garland Said the meeting al- !owed a large group of !iM to express I heir concerns, but they didn't pet any sense they were being heard. " t his was an opportunity, however, for t! ?e adrtiinistrati)rsagd the at t :e meeting to experience the lull scope of the contctilpt ,and condescension that I )r. Sher has for this province atitl its peo- pie,'Yie wrote. "Lir repeated the saute line' ItL has _,,eel since the proposed closure was rust ;.i�'ilk) tied ieverai rnollths j o al,d his is hdkd on (7tltdatc d,el'P4)necril5 of the province speculated whether they vices should consider Hema Quebec anew "We will definitely be going backwards working partner as Montreal is closer to with the environmental challenge; Gar- them than ulalifax; Garland said. land said of the proposal. No talks are in the works with blood services in Quebec, it was just raised as an idea, she said. `there is no reason to close the produc- tion centre in Saint John, which has con- sistently placed in the top three in the country, she said. 11M are calling for provincial autonomy in blood produc- tion to be maintained and for new stor- age facilities in Moncton and northern parts of the province Lobe built. U� have said moving blood pro- duction out of the province creates a danger for patients because of the short shelf life of platelets. It is the part of the blood that allows it to clot and keeps patients front devel- oping unstoppable bleeding. Platelets cannot be refriherated and only last five days, declining in efficiency the older t hey get. at the meeting with Sher last month said the proposed move will re- Andrea Garland suit in shortages of blood products, cre- ate snore wastage of a precious life -sav- ing product and result in longer recovery tithes and higher death rates. l hey also A expect it will raise costs and have a tive inipacton EM treat me tit, surpery and obstetrics in the province. .� "Our tertiary care prnbrams such as car- > diac sur,ery,traunia iemicQi, borle roar- row transplant and the medical school - .is will be jeopardized; Garland said. -- ; 1]1e r roposal to colleCt blocks in N'cW 13runswick, ship it to Dartmouth `or processing, and then ship it hack to New T..., „rcnniYC C6 WQ ❑coemc ?; Y'Ka 999 7cc56h CISION" NB Telegraph- Journal (Saint John, NB) Date 11.02.2010 Ciro. 34037 Heed 'ceff call for new blood strategy 19 met last month with the CEO of Canadian Blood Services over the organization's plan to close New Bruns- wick's only blood processing centre. They emerged from the discussions even more determined to oppose the strategy. Premier Shawn Graham and Health Minister iT have indicated that 11WM= approval will be required for the government to accept any blood system changes, and opposition MLAs concur. With the verdict in hand, legislators must urge Canadian Blood Ser- vices to bri ng new ideas to the table. from across the province have had a chance to consider Canadian Blood Services' proposal, and they con- tinue to express grave concerns that it will not meet this province's medical needs. it's not just the premise of the proposed move that UUM are challenging, but the data Canadian Blood Services is usingto defend its decision. New Brunswick's .rIRM know that autonomous blood production is critical to good patient care, because they are the ones who treat patients, perform open -heart surgery, tend to trauma patients and victims of catastroph- ic accidents, and order blood transfusions. They are the reason New Brunswick's IUMMMM system works as well as it does — and they are the ones to whom New Brunswick- ers trust their lives in medical emergencies. The threat to move provincial blood production to Dart- mouth, Nova Scotia has brought I from different hospitals together to consider the province's collective needs, and the consensus that has emerged is that blood services must be enhanced, not reduced or transferred. New Brunswick needs autonornous blood processing to ensure patients receive fresh platelets. It needs expanded storage facilities in Moncton and northern communities. It needs a blood system that can expand as the treatments performed in this province expand, and for that, it must :lave local control. and r, °I rai t ;�)LV 4Vh�1t t,e needs of Nd Bru .s�� is cers are; Canadian Blooc, Sz.v -v-,,-es ,oust produce a new p:an to meet them. 156 °,NUCENSED REPRCOUCTION PROH151 T ED. REPACDLIC71ON INTERM7E SANS FERM1S ,) Order /Commande ' j 117391 Page A10 , 111 5 g 399 7h,6677 n.� A61 TUESDAY, APRIL 20, 2010 WW a F f �3 UNITED STAND ON BLOOD ISSUE here is one issue on which New Bruns- wick's two major political parties stand in unison: blood supply. A bipartisan task force has recommended that New Brunswick partner with Wma- Quebec or create its own blood agency if Canadian Blood Services will not agree to keep and ex- pand its processing facility in Saint John. Physicians are adamant that New Brunswick's processing capacity must increase, and that shipping blood and blood products in from Nova Scotia could put patients at risk. The province's political leaders have sent an unequivocal message that this medical opinion must be respected. it is a message that Canadian Blood Services, and its pro- vincial shareholders, must heed. Canadian Blood services was established in the aftermath of a tainted blood scandal that affected patients across the nation. The Krever commission, which investigated the scan- dal, established a number of principles to guide the develop- ment of a secure and accountably managed blood supply. One of its most basic precepts was that physicians be con- sulted prior to any major changes to Canada's blood supply. New Brunswick physicians were not consulted by Cana- dian Blood Services about its plans to regionalize blood processing until after critical decisions had been made — decisions that would close Saint John's processing facil- ity in Favour of a new plant in Nova Scotia. This complaint, and the doctors' concerns about patient safety, have reso- nance well beyond New Brunswick's borders. They cut to the heart of how Canadian Blood Services functions and whether it meets the mandate it was created to fulfill. The provinces are the shareholders of Canada's blood agency, and provincial health ministers are politically ac- countable for the quality of service decisions the agency makes. New Brunswick's recent decision to vote against the agency's budget and corporate plan signalled that this province does not feel its interests are being served. This may spur other provinces to seek a better blood strategy. Health Minister Mary Schryer is already making New Brunswick's case to her counterparts in other provinces. The Premier and Leader of the Opposition should use the upcoming election to push for effective reforms. By presenting a united front, they can drive home the point that no matter who forms the next government, Canadian Blood Services must change its plan, or risk the loss of New Brunswick's contribution to the national blood program. 157 •r loor April 19, 2010 Your Worship and Council Members Projected Increase in Power rates by Saint John Energy Motion: That Council requests Saint John Energy absorb the projected 3% increase in Power rates. Respectfully Submitted, Councillor Court S HN rte. SAINT JOHN P.O. Box 1971 Saint john, NB Canada E2L4L1 I www.sainCjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L4L1 P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 158 L April 22, 2010 Mayor Court and Common Council, Subject: Spring Clean -up Program I ask the following Motion: That Council request an update with regards to the costs /benefits of no spring clean -up program for solid waste, and an analysis of a reduced spring clean -up program, such as a four year rotation by ward. For example, Ward1 pick -up in spring 2011, Ward 2 pick -up spring 2012, etc. Respectfully Submitted, (received via e-mail) Councillor Patty Higgins SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L4L1 I www.saintiohn.ca I C.P. 1971 Saint john, N.-B. Canada E2L4L1 159 f �vUV r April 22, 2010 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: Subject: Priority Neighbourhood facility repo rtslpresentations As a part of Saint John's collective effort to create a poverty reduction strategy and community revitalization plans, five neighbourhoods were identified as "vulnerable" or "priority" areas: 1. Old north end 2. Crescent valley 3. lower south end 4. lower west side 5. waterloo village area Each of these areas (with the exception of the Waterloo Village area) has been very fortunate to benefit from the establishment and construction of community buildings. With the oversight of The Saint John Police force, community organizations have been given the responsibility for the general operations and implementation of programs for these facilities. 1 believe it would be very beneficial to invite these community organizations to present a report to Common Council. The purpose of these presentations is to inform Council and the general public of the various initiatives that are currently being implemented as a part of the utilization of these facilities. The presentations could outline the following: • How is the community facility being utilized? • Successful programs /projects /partnerships • Vision for the future • Challenges with regard to finding the resources /partnerships to implement the community's vision 6-4)­ SAINT JOHN P.O. Box 1971 Saint john, NB Canada E2L 4L1 I wwwsaintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 160 also feel it would be helpful to comment on the "hours of operation" for these neighbourhood facilities. Presently, there appears to be the perception that the buildings are closed most of the time. This is somewhat connected to the expectations the community has with regard to the community police offices located in these buildings. What are the office hours for the community police? What should the community's expectations be with regard to the Community Police Officer's involvement in the neighbourhood? The goal is to ensure these community facilities are realizing their full potential. Motion: I propose that the Common Clerk invite P.U.L.S.E, Westside PACT, O.N.E. Change, CV ROCKS and the Waterloo Village Neighbourhood Association to provide 15 minute reports /presentations to Common Council. Respectively Submitted, (received via e-mail) Councillor Donnie Snook (P-* SAINT JOHN RO. Box 1971 saint John, NB Canada E2L 40 I wwwsaintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 161 ems. April 22, 2010 His Worship Ivan Court and Members of Common Counci Your Worship and Councillors: Subject: Waterloo Village Community Police Office As a part of Saint John's collective effort to create a poverty reduction plan, five neighbourhoods were identified as "vulnerable" or "priority" areas: 1. Old north end 2. Crescent valley 3. lower south end 4. lower west side 5. waterloo village area Each of these areas is assigned an "onsite" community police officer and office with the exception of the Waterloo Village area. In my opinion, Community Police Officers play an integral role in the community. Community policing influences the formation and implementation of community revitalization strategies in our city's priority neighbourhoods. In the spirit of fairness and with a desire to work with the residents of this area, I am asking Council to ask the Saint John Police Commission to consider the establishment of a Community Police office for the Waterloo Village area. This will send the right message to this priority neighbourhood and correct a sense of inequality with the other priority neighbourhoods. It will also provide an onsite resource for the residents of this community. I believe this can be achieved at a minimal cost through partnerships with already existing non - profit organizations and businesses in this area (re: donation of office space etc.). SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint john, N. -B. Canada E2L 4L1 162 L Motion: Refer to the Saint John Police Commission. Respectively Submitted, (received via e-mail) Councillor Donnie Snook SAINT JOHN i?O. Box 1971 Saint John, NB Canada E2L4L1 I vwwv.saingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L4L1 163 REPORT TO COMMON COUNCIL M &C 2010 -148 April 21, 2010 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, The City of Saint Tohn SUBJECT: Acceptance of Municipal Plan Public Engagement Report No. 1 & Approval to execute a contract with Urban Strategies for the City of Saint John Municipal Plan Youth Engagement and Project Video. BACKGROUND: On November 9 2009, Common Council approved the work plan and awarded the consulting contract with Urban Strategies and ADI to advance a new municipal plan for the City of Saint John. Council also approved budgets for delivery of enhanced public engagement including the creation of a project storefront, youth engagement and a project video. Since Council's approval, there have been a number of key accomplishments including the appointment of a Plan SJ Citizen Advisory Committee (CAC), the opening of a project storefront in Brunswick Square, hosting of a high profile public launch and numerous one on one community meetings and the completion of supporting research and background studies. The project is currently on- schedule and on- budget with target completion date by the end of 2011. This report summarises the results of the public engagement to date since the launch of P1anSJ in January of 2010. It also gives Council an update on upcoming public engagement including plans for a spring public workshop on opportunities and directions for growth and the delivery of the youth engagement and video elements of the public engagement strategy. Council approved the budgets for these components of the work plan subject to a more detailed proposal which is presented in further detail in the discussion section of this report. Council updates on P1anSJ The P1anSJ process was designed to engage Council at key milestones in the development of the Municipal Plan. Periodic updates have been provided to Council as the project has moved forward. Since P1anSJ began Council has: 164 z • approved the Municipal Plan Project Charter and related project budgets in November of 2009; • received an update on November 23rd on the P1anSJ CAC recruitment process and subsequently appointed citizens to the Committee; • On December 7th approved the agreement for the Project storefront; • On January 18th received an update on the plans for the January public launch and were invited to take part in the various activities planned during launch week; • On March 31St received an update related to ongoing public engagement since the launch event. Council will continue to play active role as the project moves forward, with the acceptance of the first public engagement report as a major milestone of this stage of project work. Where we are in the P1anSJ process The P1anSJ project is part of a two year process to develop a new Municipal Plan by the end of 2011. Phase one involves the development of a growth strategy (which will define "where we grow "). This will set the stage for the adoption of the Municipal Plan in 2011 which will set out policies and an implementation framework defining "how we grow ". With the completion of the first public engagement report for the project, the team has reached a significant milestone — the completion of the stage one public launch. This phase was focused on building public awareness generally on the P1anSJ process and high level public engagement related to Saint Johners' aspirations for the City's Municipal Plan. Significant work is also nearing completion on the technical background studies which includes research on population, housing, employment, the economy, forecast growth, related commercial and industrial land use, municipal infrastructure and parks and recreation needs. These will inform the stage two public engagement which will focus on the ideas, opportunities and directions for growth. PURPOSE: The purpose of this report is three -fold: 1. Seek Council's acceptance of the P1anSJ public engagement summary report #1 as a critical input to direct public engagement going forward; 2. Recommend award of the contract for the youth engagement and video aspects of the P1anSJ public engagement program; and 3. Seek Council's participation in an informal Council workshop session on the issues and opportunities for PlanSJ. 165 3 ANALYSIS: P1anSJ Public Engagement Report #1 The public engagement strategy approved by Council for the P1anSJ project represents the City's strong commitment to community engagement. It is designed around several key goals to create a "made in Saint John" Plan: • Providing many opportunities for meaningful community involvement throughout the Plan preparation process and enabling people who cannot attend public workshops to provide comment through other mechanisms. • Reaching out to broad and diverse communities of interest. • Capturing people's interest and inspiring them about the future of their City. • Allowing flexibility in the design of the process, to incorporate ongoing feedback on preferred or alternative methods of consultation. Related to this goal, the project team has already adapted the process to respond to the overwhelming success of the Project Storefront by reallocating project resources to new panels and engagement activities in the Storefront. The Project Charter anticipated changes that were within scope of the budget to be made in consultation with members of the core project team. Any changes in the work plan will be updated on the project website. The process is being championed by the P1anSJ Citizen Advisory Committee (CAC) representing a broad range of community perspectives and interests. This Committee has been playing an active role in all aspects of the project to date including guiding the delivery of the public engagement. The purpose of the CAC is to advise Common Council on the development of the Plan, act as a community sounding board and serve as ambassadors within the community to actively promote public involvement in the planning process. The P1anSJ CAC has reviewed and endorsed the recommendations before Council related to the acceptance of the first public engagement report and the proposals for undertaking the youth engagement and project video. The project team, represented by City staff , our consultants and Council's P1anSJ Citizen Advisory Committee, is pleased to present to Council the first report on engagement for the P1anSJ project (refer to attachment one). It summarizes the feedback received since the P1anSJ project began, including the January 27, 2010 launch event, ongoing feedback from visitors to the P1anSJ Storefront, community presentations, stakeholder interviews, the P1anSJ Website and other social media tools, and meetings of the P1anSJ Citizen Advisory Committee. The feedback already received from a wide range of Saint Johners is helping the project team to understand the community's goals and aspirations for their future and provides an assessment of some of the issues and opportunities facing the City today. Future summaries on engagement will be produced as the project unfolds. P1anSJ Community Engagement in Numbers From January 27 to March 31, 2010, the project team has been involved in the following outreach activities to build awareness related to the P1anSJ project: • 35,000 postcard invitations to the P1anSJ launch were mailed to all households and businesses • More than 250 people attended the P1anSJ Public Launch event and Storefront opening • 40 interviews were hosted representing 70 stakeholder groups 166 2 • 1 st edition of P1anSJ newsletter distributed • Over 200 people visited the P1anSJ Storefront in the first two months • 156 people are P1anSJ Facebook fans • More than 400 hits have been received to the P1anSJ website • 10 presentations have been given to community groups • 3 Citizen Advisory Committee meetings have been held • Over 170 written comments received through the P1anSJ Storefront and email correspondence • Over 300 people on the P1anSJ community contact list • Plan SJ was featured in the City's "Insight" magazine which was distributed to 40,000 households throughout the City These statistics will continue to be tracked as we move forward through the various stages of the project and will form an important baseline for measuring the success of our various community engagement efforts. Emerging Themes from P1anSJ Engagement: Through all of the community engagements hosted as part of P1anSJ a number of themes have emerged: • Arts, Culture & Heritage: Do a better job of celebrating arts, culture and heritage • Development: Grow the City smaller and smarter • Diversity of Saint Johners: Design and plan for seniors and youth; encourage mixed income communities • Economy: Diversify the economy beyond the energy sector; include tourism. • Neighbourhoods & Housing: Increase housing choice; provide affordable housing throughout all neighbourhoods • Land use: Provide for compatible land uses; encourage retail mixed with housing • Parks & Reereation: When it comes to parks and community facilities, it's about quality, not quantity, Increase access to the waterfront and to water (rivers, lakes, ocean) • Quality of Life: "Health and well being is an essential community service and is based on the four pillars of culture, art, language and active living ". • Image of the City: "Saint John has more arts and restaurants and a unique urban feel — it's the hippest city in NB!" • Sustainability: Need better environmental policies (e.g. curbside recycling, protected green spaces, marshlands and waterways) • Choices for getting around: Strengthen transit; increase accessibility for persons with mobility challenges; promote active transportation (walking, cycling, non - motorized transport) • Make Uptown family friendly: increase mixed commercial spaces and diverse entertainment; more housing that fits the heritage look • Urban design: make Saint John beautiful through better urban design. • Plan for action: Create one plan and stick to it. These fourteen themes (not in any particular order) are showcased in the project storefront and detailed in the public engagement report and will form a critical input for the upcoming public engagements. 167 E Youth Engagement & Video Proposal The second recommendation before Council is to award the contract related to the delivery of the P1anSJ youth engagement and project video (refer to attachment for the detailed proposal). Council has identified the Municipal Plan as one its priorities, and aspires for a leading -edge Plan. With Council's significant commitment to public engagement in PlanSJ through innovative techniques such as the project storefront, youth engagement and video, the City is being recognized locally, and by other communities in the Province and in Atlantic Canada as a leader in community engagement. Engagement techniques such as the proposed youth engagement and project video will meet Council's expectations for this to be a truly leading -edge Plan that is community based and inclusive to all of the communities that make -up Saint John. Council approved $60,000 in funding for these at the time of the Municipal Plan Charter approval. Following Council's approval, a contract will be executed with Urban Strategies as the lead consultant to deliver this work. The team also includes a representative from ADI, a sub - consultant on the Municipal Plan, to support delivery of the youth engagement. Urban Strategies has also partnered with Hemmings House Pictures, a local firm with extensive experience working on collaborative projects both nationally and internationally. Urban Strategies and their team are best positioned to deliver this work to ensure its integration with other public engagement aspects of P1anSJ. Youth Engagement The details of the youth engagement and video proposals are outlined in attachment two of this report. Some of the key highlights of the proposed youth engagement include: • The approach has been crafted in consultation with District 8 School Board superintendent, the various High School Principals, The Resource Centre for Youth, and a member of the P1anSJ Citizen Advisory Committee who is a former high school Principal in Saint John. • The consultant team proposes to deliver three (3) individual half -day youth workshops: 1. Workshop #1 targets the five English - speaking high schools including: Harbourview High School, Saint John High School, St. Malachy's Memorial High School, Simonds High School and Woodlawn Learning Centre. 2. Workshop #2 will include youth from the Youth Leadership Group at Centre scolaire Samuel -de- Champlain, Saint John's French language high school. All materials for the workshop will be delivered in French including presentations, activities, hand- outs and information displays. 3. Workshop #3 will be delivered in partnership with the Resource Centre for Youth network to solicit the active participation of youth who may not be represented in the high school system including youth who are vulnerable, youth who may come from challenging and / or unsupportive homes, and youth who may have experienced or may currently be experiencing growing up in poverty, whether in one of the five priority neighbourhoods or elsewhere in Saint John. • These workshops will be hosted from the P1anSJ storefront, be highly interactive and feature walking tours of the City based around the theme of "What makes a great place ". Participants will learn about best practices in urban planning and will use tools such as 168 digital photography and video to help youth document their impressions of the City and their hopes for the future. The Youth engagement will be timed to coincide with the Options for Growth public engagement scheduled to take place in September 2010. This is a key time for input in P1anSJ. The project team is also partnering with the schools and the Youth Resource Centre to facilitate youth participation at the upcoming spring public workshop and will continue to host kid and youth friendly activities in the Storefront and as part of all of our public engagements. Plan SJ Ideas & Opportunities Mini Video Series The Ideas and Opportunities Video series is cutting edge community engagement, adding significant value to the project by providing a very accessible and inclusive way to communicate the aspirations for the Plan. It will feature the voices of a range of Saint Johners and serve as a call to action to inspire community involvement in the process. The video format is highly appealing to youth and to individuals with literacy challenges — both groups that otherwise often have difficulty engaging in planning processes like P1anSJ. The team proposes to deliver a series of short films in a documentary style which will be available on the project website. It will also be shown at the P1anSJ Storefront and on the P1anSJ Facebook page and could be featured on local television. The videos will set up the opportunities and challenges, and options for growth in Saint John. It will tell the story of Saint Johners and their experiences in Saint John, and what they would like to see in the Municipal Plan to improve their lives and businesses. The series will be launched at various stages in the project including the youth workshops and Options for Growth Open House in September in order to help people to make informed decisions about the options before them. The videos will continue to build awareness for the project and to communicate the opportunities and choices for the Municipal Plan and the City beyond the more formal public engagement opportunities. What Comes Next Over the coming months, a number of planned activities will inspire Saint Johners to participate in P1anSJ and contribute to the future vision for the growth and development of the City: • A new set of materials summarizing the project activities to -date has been installed at the P1anSJ Storefront and community centres showcasing best practices from other cities and their application to Saint John. A third set of materials in May will highlight the issues and opportunities coming forward from the Technical Background Report. "Questions of the week" are being posed at the Storefront and through Facebook as a unique way to engage the community on some of the key issues and opportunities coming forward from the background studies and research of best practices. A draft of the background report is under review by the Staff Steering Committee and will be finalized in June and available for public information. • The P1anSJ Citizen Advisory Committee will be meeting more frequently throughout the months of May and June to guide plans for upcoming public engagement. • The project team will be attending meetings hosted in the priority neighbourhoods to target their involvement in P1anSJ. 169 7 • The structure and content of both the P1anSJ videos and the youth engagement activities will be developed in the Spring of 2010. • The Directions and Opportunities Public Workshop will be hosted on Saturday, June 12th at Harbourview High School. This Public Workshop is a major engagement opportunity for the community at large to define key issues, opportunities and directions for growth. At this highly interactive workshop, participants will have the opportunity to break into small focus groups to discuss the variety of themes to be addressed in the Plan, and to help the project team to refine their thinking about the issues and opportunities that will have been highlighted in the background research. Finally, participants will also be asked to help the project team define the elements to be included in different options to direct Saint John's potential growth and change. • The week leading up to the June public workshop will also feature meetings with the P1anSJ Steering Committee and Citizen Advisory Committee. • The team is also recommending that Council participate in an informal workshop session to be held in June to help shape the issues and opportunities for the Plan. This will give Council an opportunity to learn more about some of the research coming forward from background reports and best practices and shape the directions moving forward to the next public engagement (recommendation #3). The project team is developing a communications plan to generate awareness about the upcoming engagement opportunities. This will include strategies to work with local community groups, networks and media to build awareness around some of the key issues & opportunities for engagement as well as use of web, and social media networks. The next summary report on engagement will be produced at the conclusion of the June Directions and Opportunities Workshop, followed by the second newsletter. The public engagement over the course of the coming months will set the stage for the development of options for how the City could grow and change. These will be available for Council and public review and input at the "Options for Growth and Change" public workshop during the fall of 2010. Attachments 1. P1anSJ Public Engagement Summary Report #1 2. P1anSJ Youth Engagement and Project Video Proposal - USI FINANCIAL IMPLICATIONS: The Planning and Development Department's approved 2010 budget is adequate to cover the funding required to award the youth engagement and video contract. Funding of $60,000 was included for these expenses, with $20,000 allocated to youth engagement and $40,000 to the project video. Staff has created a cost centre specifically to track expenses related to the municipal plan to improve accountability and tracking of municipal plan costs over the course of the project. 170 RECOMMENDATION: It is recommended that Common Council: 1. Accept the P1anSJ Public Engagement Report #1 for the purposes of guiding the next stage of public engagement; 2. Award the contract to deliver a youth engagement and project video for the P1anSJ project to Urban Strategies for an amount not to exceed $60,000 plus HST and (1) that the City Solicitor be directed to prepare the appropriate documents and (2) the Mayor and Common Clerk be authorized to sign the Agreement. 3. Schedule an informal workshop session with Council in June to discuss the issues and opportunities for P1anSJ. Respectfully submitted, Ken Forrest, MCIP RPP Commissioner Planning and Development J. Patrick Woods, CGA Deputy City Manager JH:111 171 URBAN STRATEGIES INC 0 April 23, 2010 197 Spadina Avenue, Suite 600 tel 416 340 9004 ext. 253 Toronto, ON Canada M5T 2C8 fax 416 340 8400 www.urbanstrateaies.com Ifreedman(a'Jurbanstrateaies.com RE: Proposal for PIanSJ Youth Engagement and PIanSJ Video Dear Jacqueline Hamilton: Thank you very much for the opportunity to submit this proposal letter to create a project video, and to undertake youth engagement in relation to the PlanSJ project. This letter sets out our proposed scope of work for each of these deliverables respectively, in accordance with the PlanSJ Project Charter approved by Council. 1.0 Youth Engagement 1.1 Scope of Work The Municipal Plan is a 25 -year plan. It will therefore have an important impact on the youth of Saint John. For this reason the Project Team believes it is critical for young voices to be heard and for their ideas and aspirations for the City to be meaningfully incorporated into the PlanSJ process, and into the final Municipal Plan. We propose a two -part approach to specifically engage youth participants at two key milestones in the PlanSJ process. Part I: Youth Representatives at the Directions Workshop will occur in June 2010, and Part II: PlanSJ Youth G2G (Get Together) will occur in September 2010. These dates are concurrent with other public engagement events scheduled to take place in June and September, which are the Opportunities and Directions Workshop and the Options for Growth and Change Open House. This will enable youth feedback to be incorporated into the PlanSJ process in sequence with feedback from the broader Saint John population. The proposed engagement activities are geared generally towards high - school students. In addition, engagement activities are open to youth in their late teens or early twenties who may be included in programs at the Woodlawn Learning Centre or through The Resource Centre for Youth. This age demographic has been selected because the engagement program proposed will be of the greatest value to them, and because they will be well equipped to convey their thoughts and ideas to the project team in a manner that can be constructively incorporated into the formation of the Plan for Growth and Change and the Municipal Plan. In addition to the activities outlined in this proposal, children and youth are welcomed and invited to participate in all public open houses and workshops, as well as to communicate and keep current with PlanSJ by becoming a fan of PlanSJ on Facebook, following PlanSJ on Twitter, dropping by the PlanSJ Storefront in Brunswick Square, phoning the PlanSJ office at 635 -2000 172 URBAN 11TEIE INC r etc. All public events led by Urban Strategies as outlined in the PlanSJ Project Charter will continue to include specific, interactive activities for elementary school aged children that will be similar in spirit to the very successful "Neighbourhood Colouring Station" at the project's public launch (January 27 2010), where children and the young at heart were invited to use their imaginations to draw all the ingredients that make up a great neighbourhood. It will also be interesting and important for the City to engage with younger children through other programming. 1.2 Youth Participation and Representation at the Directions Workshop The PlanSJ Opportunities and Directions Workshop will take place in June. This highly interactive workshop will provide participants with opportunities to define the themes to be addressed by the Municipal Plan, and the principles that it will be built upon. An important component of this event will include the participation of youth representatives, who will be invited to disperse themselves among the various focus groups to ensure that youth voices are heard throughout the workshop and their input included in the Municipal Plan. Urban strategies will assist in crafting the youth- focused invitations for the Directions and Opportunities Workshop. The youth communication and advertising will then be disseminated by the City, including the following target audiences: • the District 8 Superintendent will broadcast an open invitation to high school students • the Resource Centre for Youth (TRC) will send the invitation through their extensive youth network • Invitations will be sent to the Centre scolaire Samuel -de- Champlain and Association Regionale de la Communaute Francophone de Saint Jean 1.3 Youth G2G Workshops The consultant team proposes to deliver three (3) individual half -day PlanSJ G2G (Get Together) Workshops for youth, as outlined below. The workshop structure and content has been crafted in consultation with District 8 superintendent Susan Tipper, direct communication with each Principal, consultation with The Resource Centre for Youth, and discussion with a member of the Citizen Advisory Committee who is a former high school Principal in Saint John. The Options for Growth and Change Open House is scheduled to take place in the third week of September 2010. The Youth G2G Workshops will coincide with the general timing of this important Open House in order to provide an outreach mechanism to ensure that youth from all backgrounds and abilities are able to provide input into the options for growth and change. 173 URBAN 11TEIE INC r PlanSJ G2G #1 This workshop would include 12 -15 participants selected by the Principals from each of the five English- speaking high schools, for a total of between 60 and 80 students from: 1. Harbour View High School 2. Saint John High School 3. St. Malachy's Memorial High School 4. Simonds High School 5. Woodlawn Learning Center PlanSJ G2G #2 This workshop would include 15 — 30 youth from the Youth Leadership Group at Centre scolaire Samuel -de- Champlain, Saint John's French language high school. Urban Strategies is committed to delivering all materials for the workshop in French in order to comply with the school's language regulations, including presentations, activities, hand -outs and information displays. In order to accomplish this, and in recognition that the core USI team is not fully fluent in French, USI will send their bilingual Senior Associate and other bilingual urban designers as support staff to facilitate the event as needed. We also propose to engage the assistance of the French - speaking members of the Citizen Advisory Committee, ADI and City staff. PlanSJ G2G #3 It will be important to engage youth from outside the school system, in recognition that significant numbers of Saint John's youth may not be completely engaged in the high school system or fully represented by the students who will be participating in the above two workshops. For this reason we propose to work with The Resource Centre for Youth (TRC) network to solicit the active participation of between 15 and 30 youth. The TRC provides outreach and programming for vulnerable youth, including homeless youth, youth who may come from challenging and / or unsupportive homes, and youth who may have experienced or may currently be experiencing growing up in poverty, whether in one of the five priority neighbourhoods or elsewhere in Saint John. 1.4 PlanSJ G2G Workshop Structure We propose to maintain the same structure for the three workshops to ensure continuity. The themes of the workshop will be: 'What Makes a Great Place" and "Great Places for Change in Saint John ". Students will be invited to the PlanSJ Storefront for the workshop, where we propose to kick off each event with an engaging presentation on PlanSJ and the day's agenda. 174 URBAN 11TEIE INC r A key component of the workshop will be to engage youth in a walking tour. During this activity, we will be taking participants to visit specific locations in a pre- defined walking route and inspiring them to think about different ways that spaces are used within the city and how these uses meet the needs of the people who live, work, play in and visit the area today, and in the future. Each group will be facilitated by one of the PlanSJ consultants, who will be prepared with a set of speakers notes for each stop on the route. The objective of the walking tour will be to teach students about contemporary principles and best practices in urban planning and design, including such topic areas as the mixing of different uses, good built form, well designed public realm, different modes of transportation, accessibility and inclusiveness, successful open spaces, public art, sustainability, and the waterfront. Students will be encouraged to bring a digital camera, and anything else they may need to help document their impressions in other ways, such as a notebook, video camera or sketchbook. The City will endeavour to provide digital cameras and video recorders to participants who are not able to provide their own equipment. Following the walking tour, students will be invited to engage in a variety of hands -on, small -group activities, to be determined in consultation with the client. The activities would be crafted to enable students to apply the knowledge learned from the walking tour in different ways, such as but not restricted to: a) Community Mapping: an exercise that considers what the different options for growth and change presented by the consultant team would mean for Saint John. The objective would be to provide feedback on why participants think certain areas are appropriate for growth or change, why certain areas are not, and what type of growth and change they would like to see. b) Saint John Present and Future: The objective of the exercise would be to think critically and constructively about the City of Saint John as a whole today and the possibilities for the future. Participants would be asked what they like in Saint John and what could be improved, or a similar exercise. The task would be accomplished visually with drawings and photos, or in point form writing. c) Site - Specific Activity: Students would be asked to apply their knowledge of "what makes a great place" into practice by thinking about how the area of the site tour, or another location in Saint John, could be improved in the future. This assignment could take the form of key recommendations for the Municipal Plan for Council's consideration. Recommendations could be conveyed by a) enacting a Council Meeting, with students acting as the Councilors; b) a high level design charette for a key location inspired by the walking route, or somewhere else in Saint John; c) a bulleted list of priority actions. 175 URBAN 11TEIE INC r 1.5 Team and Fees The youth engagement activities will be led by the core Urban Strategies consultant team, comprised of Cyndi Rotten berg-W al ker as Partner -in- Charge, Mark Reid, Liora Freedman, and Eric Mann. The core team will be joined by Brian White of ADI, by Urban Strategies' Senior Urban Design Associate Eric Turcotte, who will join the team to deliver engagement components in French, and by Christine Stephens of Urban Strategies, who will assist with graphic design. Our total fee is $20,000 exclusive of HST to deliver the youth engagement components outlined above. Capacity exists in the Consultant Team to provide French translation service at community events through a separate contractual arrangement at the rates provided in their qualifications submission. 2.0 PlanSJ Ideas and Opportunities Mini Video Series The Ideas and Opportunities Mini Video Series will add significant value to the project by providing a very accessible and appealing way to communicate the purpose and potential of the Municipal Plan. It will feature the thoughts and ideas of a range of Saint John's community members. The video format is highly appealing to youth and to individuals with literacy challenges — both groups that otherwise often have difficulty engaging in planning processes like PlanSJ. The video series will be available on the project website and shown at the PlanSJ Storefront, and available through the PlanSJ Facebook page and could be featured on local television. Part or all of the series will be launched in advance of or at the G2G Workshops and Options for Growth Open House in September in order to help people to make informed decisions about the options before them. The video series will continue to build awareness for the project and to communicate the opportunities and choices for the Municipal Plan and the City beyond workshops and open houses. It will also include a French language component, and will meet requirements of the Province's Official Languages Strategy. 2.1 Videographer Urban Strategies is pleased to partner with a local Saint John firm, Hemmings House Pictures. The Hemmings House Pictures (HHP) team has extensive experience working on collaborative projects both nationally and internationally. Their filmmaking style is exuberant and highly creative, which translates into high - quality, original content that stands out. As Saint John residents, the HHP team is passionate about capturing the beauty of their city on film, and will feature images of Saint John throughout the interviews and narration. 176 URBAN 11TEIE INC r 2.2 Vision In partnership with Urban Strategies, Hemmings House Pictures (HHP) will produce a series of vignettes to promote the issues to be addressed by the Saint John Municipal Plan and inspire community involvement. The Municipal Plan will guide change and growth and the community must be actively engaged in the process of creating it. For this reason, community participation will be the call to action and one of the key messages. Hemmings House Pictures will capture images of Saint John with their award - winning team working behind the cameras and in their Saint John post - production facility. Using industry leading technology, their experienced filmmakers, editors, colorists and mixers will produce a short film that clearly articulates the benefit and positive impact the Saint John Municipal Plan will have on Saint John residents. 2.3 Scope The consultant team will produce a mini series of approximately 3 to 4 short videos to communicate the hotissues identified by Saint Johners and highlighted in the Background Report. The mini series will convey the opportunities and challenges as well options for change and growth in Saint John. It will tell the story of Saint John residents and their communal experience in Saint John, and what they would like to see in the Municipal Plan to improve their lives and businesses. Each mini video will be branded with a common PlanSJ intro and finish with a common ending in a manner that is comparable in look and feel to a television series. To increase efficiencies and to remain consistent with project milestones, the mini series will be filmed concurrently, with the intention of building momentum for the project by releasing each mini video separately in a pre- defined sequence. Interviews with local Saint John residents and with the Project Team will be central to the development of the video and key messaging. Interviewees will represent a diverse cross - section of Saint Johners, which could include representation of: the PlanSJ Citizen Advisory Committee, a mix of ages, incomes, and life cycles (youth, the elderly, singles and young families), newcomers, varied cultures and ethnicity — including francophones and other languages - business owners /investors, and residents for whom issues of sustainability and climate change are key concerns. Each of the residents will have a story to tell which is both compelling and relates to the Municipal Plan. They will explain where they come from, what they are doing in Saint John today and what they need to improve their lives and businesses within Saint John. 177 URBAN 11TEIE INC r 2.4 Team Roles and Responsibilities We propose that a small and effective Review Team be established to review and approve key deliverables, such as the video script and draft and final video. The Review Team would be comprised of Jacqueline Hamilton (Deputy Commissioner of Planning, City of Saint John), Nancy Moar (Communications Manager, City of Saint John), Cyndi Rottenberg - Walker (Partner -in- Charge, Urban Strategies) and Liora Freedman (Project Manager, Urban Strategies). Urban Strategies will oversee the project, provide overall direction for the messaging of the video, and will be responsible for the following project tasks: 1. Identify, in consultation with the City, the key issues and target audiences to be reached by the mini series. 2. Identify, in consultation with the City, Saint John residents to be interviewed that would have a compelling story to tell and represent the diversity within the Saint John community. 3. Provide guidance on the key messaging. 4. Approve the script and interview questions. 5. Review and approve draft and final video. 6. Coordinate meetings with HHP and Review Team. HHP will produce and manage the project, reporting to Urban Strategies. HHP will be responsible for the following project tasks: 1. Establish a project communication plan which includes regular status meetings. 2. Define the creative aspects of the mini series. 3. Develop a script and prepare questions for the Saint John residents that will guide their stories to reinforce the positive impact the Municipal Plan will have on the Saint John community, including 2 drafts for comment by Review Team. 4. Schedule and film the identified Saint John residents interacting with business, friends and family in Saint John to be used as 13-roll during the interviews and wrap -up. 5. Film Saint John landmarks and summer events to be used as B -roll during the interviews and wrap -up. Examples of events to be filmed would include public forums, workshops, council meetings, etc. HHP will draw from HHP stock footage of Saint John to cover the 4 seasons where possible. 6. Provide voice -over narration. 7. Provide and edit soundtrack. 8. Provide special effects as required. 9. Provide 2 drafts of the mini series to Review Team for review and sign -off. 10. Post production of miniseries. 11. Package the mini series into one coherent video and provide a final copy in desired 178 URBAN 11TEIE INC r format. The City will be responsible for the following project tasks: 1. Provide translation services to meet Official Languages requirements. 2. Distribute the mini series via appropriate venues and occasions in order to reach the widest possible audience, including over the web and potentially television. 3. Identify, in collaboration with the Consultant Team, the key issues and target audiences to be reached by the mini series. 4. Identify, in collaboration with the Consultant Team, Saint John residents to be interviewed that would have a compelling story to tell and represent the diversity within the Saint John community. 5. Participate in the Review Team, and specifically City members of the Review Team will provide guidance on the key messaging, approve the script and interview questions, and review and approve draft and final video. 2.5 Work Program The proposed work plan begins in May and ends in late August with completion of the final video and preview by Council, the CAC and the Steering Committee. Key work program elements, as outlined in the schedule below, will include: May: 1. Craft video vision / treatment. 2. Preliminary project orientation with Urban Strategies, HHP and City. 3. Team work session in Saint John to review status of project plan. 4. Finalize project plan, video vision and treatment and obtain client approval. 5. Finalize list of Saint John residents for interviews. 6. Prepare detailed draft script #1. 7. Opportunity for Review Team to comment on detailed draft script #1. 8. CAC review and comment on draft script #1. 9. Prepare detailed draft script #2. 10. Opportunity for Review Team to comment on detailed draft script #2. 11. Revise and complete draft script. June to July: s 12. Filming 13. Editing 14. Opportunity for Review Team to comment on draft mini series (draft #1 ) 15. Prepare draft video #2 16. Opportunity for Review Team to comment on draft mini series (draft #2) 179 URBAN SMTEIE INC 0 August: 17. Revise draft video #2 to create final video 18. Final editing 19. Preview final mini series to SC, CAC and Council 20. Delivery of final video 2.6 Team Members The full team will include: City of Saint John: Jacqueline Hamilton and Nancy Moar Urban Strategies: Liora Freedman and Cyndi Rotten berg-Wal ker Hemmings House Pictures: Director — Greg Hemmings; Producer — Kevin Schyf and Greg Hemmings; Production Manager — Steve Foster; Director of Photography — Mark Hemmings; Editor — Laughlan Ough; Camera Operator/ Steadicam — Andrew MacCormack; and Jib Operator — Michael Burchill. Should extra scripting be required, HHP will include a writer on the team. Liora Freedman will be the key point of contact at Urban Strategies, and Kevin Schyfe will be the key point of contact at Hemmings House Pictures. 2.7 Fees The total fee to produce and deliver the mini series will be $40,000 exclusive of HST. 180 URBAN 11TEIE INC r 2.8 Option for Follow -up Video Hemmings House Pictures would be pleased to offer a follow -up, 3- minute video at the conclusion of the PlanSJ process. The purpose of the video would be to communicate key elements of the Municipal Plan and the affect it will have on Saint John residents. This video could feature a council member and a citizen to summarize the main points of the adopted Municipal Plan and how it will be put in motion. HHP would incorporate unused 13-roll that was filmed during the main project video to keep the video interesting and to eliminate the need for additional footage. This option could be produced for a total fee of $3,500. 3.0 Invoicing Regular invoices are submitted monthly for fees, disbursements and HST incurred during the previous period. Disbursements for Urban Strategies such as travel, materials, photocopies, printing, courier, etc. are charged in addition at cost. All invoices are due and payable within thirty days thereafter. Interest is charged at a rate of 1.5% per month, or 18% per annum, on accounts outstanding for more than thirty days. We thank you for this opportunity for providing consulting services on your behalf. I will be pleased to discuss any aspect of this proposal with you at your convenience. Yours very truly, URBAN STRATEGIES INC. Cyndi Rottenberg - Walker 10 181 OUR CITY- OUR FUTURE NOTRE VILLE• NOTRE AVENIR i cwt PIO.JMSJ 182 Table of Contents Table des matieres This Report Le nrEsent rannort PlanSJ Engagement Strategy Strategie de mobilisation du PlanSJ Consultation Activities, Public Outreach and Communication Activites de consultation, information du public et communication Community Engagement in Numbers La mobilisation communautaire en nombres Citizen Advisory Committee Meetings Reunions du come consultatif de citoyens PlanSJ Storefront Locai du projet PIanSJ Stakeholder Interviews Entrevues des intervenants Community Presentations Presentations communautaires PlanSJ Launch and Ongoing Public Engagement Lancement du PlanSJ et mobilisation continue du public Emerging Themes Themes emergents What We Heard About: Ce que nous avons entendu sur Arts, Culture and Heritage Les arts, la culture et le patrimoine Development L'amenagement Diversity of Saint Johners La diversite des citoyens de Saint John Economy L'economie Housing and Neighbourhoods Les logements et les quartiers Land Use L'utilisation des terres Plan for Action Le plan d'action Parks & Recreation Les pares et les loisirs Quality of Life La qualite de vie Reinventing Our Image La reinvention de notre image Sustainability La durabilite Transportation Le transport U ptown Le centre -ville Urban Design L'amenagement urbain Next Steps in The Engagement Strategy Prochaines etapes de la strategie de mobilisation 184 3 5 6 6 9 13 15 19 21 33 35 36 36 37 37 38 38 38 39 40 40 42 43 43 44 This Report Le present rapport This is the first report on engagement for the PlanSJ project being undertaken to create the new Saint John Municipal Plan. It summarizes the feedback received since the PlanSJ project began, including the January 27, 2010 launch event, "Welcome to PlanSJ: Our City, Our Future Public Open House," ongoing feedback from visitors to the PlanSJ Storefront, community presentations, 40 interviews representing 70 stakeholder groups and individuals, the PlanSJ Website and other social media tools, and meetings of the Citizen Advisory Committee. The feedback received from the wide range of Saint Johners to date is helping the project team to understand the community's goals and aspirations for their future and provides an assessment of some of the strengths and weaknesses of the City today. Future summaries on engagement will be produced as the project unfolds. 186 II s'agit du premier rapport sur la mobilisation pour le projet PlanSJ entrepris clans le but de creer le nouveau plan municipal de Saint John. II resume les commentaires requs depuis le debut du projet PlanSJ, notamment sur le lancement public qui a eu lieu le 27 janvier 2010, sur 1'evenement « Bienvenue a la journee portes ouvertes du PlanSJ : Notre ville, notre aveni ,, sur la retroaction continue des visiteurs du local du projet PlanSJ, sur les presentations communautaires, sur les 40 sessions auxquelles ont participe 70 groupes et personnes intervenants, sur le site Web du projet PlanSJ et sur d'autres outils de medias sociaux, ainsi que sur les reunions du Comite consultatif de citoyens. Les commentaires recueillis jusqu'a present aupres d'une grande diversite de citoyens de Saint John aident I'equipe de projet a comprendre les objectifs et les aspirations collectifs et permettent d'evaluer les forces et les faiblesses actuelles de la Ville. De futurs rapports sommaires sur la mobilisation seront rediges au fur et a mesure de I'avancement du projet. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 3 Air' 1 i 187 PIanSJ Engagement Strategy Strategie de mobilisation du PIanSJ PlanSJ plan includes a broad community engagement and consultation strategy for developing the Municipal Plan. The goals of the Engagement Strategy are to: • Provide many opportunities for meaningful community involvement throughout the Plan preparation process. • Clearly set out goals and objectives for the consultation process for each phase of work so that Saint John citizens understand how they can participate and how their input will be incorporated into the overall project. • Offer multiple methods of participation, enabling people who do not want to, or cannot, attend public Workshops or Open Houses to provide input and comment in other ways. • Engage a range of stakeholders through creative and accessible communication tools, including but not limited to such options as video, photography, and travelling exhibitions to capture people's interest and inspire them about the future of our City. • Allow flexibility in the design of the process to incorporate ongoing feedback on preferred or alternative methods of consultation. • Be clear about the constraints that the process must operate within, particularly if this limits the nature of input that can be incorporated. 188 Le PlanSJ comprend une mobilisation de 1'ensemble de la collectivite et une strategie de consultation pour ['elaboration du plan municipal. Les objectifs de la strategie de mobilisation sont les suivants: • Fournir de nombreuses occasions de participation significative de la collectivite tout au long de la preparation du plan. • Definir clairement les buts et les objectifs du processus de consultation a chaque phase de travail, afin que les citoyens de Saint John comprennent comment ils peuvent participer et comment leurs commentaires seront incorpores clans 1'ensemble du projet. • Offrir de multiples methodes de participation, permettant aux gens qui ne souhaitent ou qui ne peuvent pas assister aux ateliers publics ou auxjournees portes ouvertes de faire part de leurs points de vue et de leurs commentaires par d'autres mecanismes. • Engager un eventail d'intervenants par 1'entremise d'outils de communication creatifs et accessibles, y compris, mais sans s'y limiter, la video, la photographie et les expositions itinerantes pour eveiller I'interet des gens et les inspirer quant a I'avenir de notre ville. • Faire preuve de souplesse clans la conception du processus, afin d'integrer la retroaction continue a des methodes de consultation privilegiees ou de remplacement. • Etre clair concernant les contraintes clans lesquelles le processus evolue, en particulier si cela limite la nature des commentaires qui peuvent titre integres. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 5 Consultation Activities, Public Outreach and Communication The Community Engagement Strategy includes the following consultation activities and methods of communication: • Dropping by the PIanSJ Storefront in Brunswick Square - open Monday through Friday from 8:30 a.m. to 4:30 p.m. (and staffed from 10:00 a.m. to 2:00 p.m.), and open from 10:00 a.m. to 2:00 p.m. the first and third Saturday of each month. • Phoning the PIanSJ office at 635 -2000 • Checking out our Website: http: / /www.saintjohn.ca /PIanSJ • Becoming a fan of PIanSJ on Facebook • Following City of Saint John on Twitter • Emailing: PIanSJ @saintjohn.ca • Viewing neighbourhood displays at Forest Glen Community Centre (East), North End Community Centre (North), Carleton Community Centre (West) and the Project Storefront at Brunswick Square (South) • Reading the PIanSJ Newsletter available on the PIanSJ website • Interviews with stakeholders • An exciting public project launch • Regular meetings with the Citizen Advisory Committee - agendas and minutes available on the PIanSJ website - and with the Technical Steering Committee • Youth engagement • Community presentations • PIanSJ Video • A public workshop to define Opportunities and Directions for the Plan for Growth and Change to be held on June 5, 2010. • Community Open Houses (three separate and public events to review Options for Growth and Change and the draft Municipal Plan) • Focus group sessions with specific interest groups to get targeted feedback as the project progresses • The Public Hearing (a public event) required by the Community Planning Act 6 P&wS1 189 Activites de consultation, information du public et communication La strategie de mobilisation communautaire comprend les activites de consultation et les methodes de communication suivantes : • passer au local du projet PlanSJ, a Brunswick Square, qui est ouvert du lundi au vendredi, de 8 h 30 a 16 h 30 (le personnel sera present de 10 h a 14 h) et de 10 h 6 14 h, le premier et le troisieme samedi de chaque mois; • appeler au bureau du projet PlanSJ au 635 -2000; • consulter notre site Web 6 I'adresse : http://www.saintjohn.ca/PlanSJ; • devenir un adepte du PlanSJ sur Facebook; • suivre le developpement de la Ville de Saint John sur Twitter; • envoyer un courriel a : PlanSJ @saintjohn.ca; • consulter les affichages de quartier au centre communautaire Forest Glenn (quartier est), au centre communautaire North End (quartier nord), au centre communautaire Carleton (quartier ouest) et au local du projet au centre Brunswick Square (quartier sud); • lire le bulletin du PlanSJ disponible sur le site Web du PlanSJ; • des entrevues avec les intervenants; • un lancement public grandiose du projet; • des reunions regulieres avec le Comite consultatif de citoyens (les ordres du jour et les comptes rendus sont disponibles sur le site Web du PlanSJ) et avec le comite directeur technique; • la mobilisation de la jeunesse; • des presentations communautaires; • une video sur le PlanSJ; • un atelier public pour definir les possibilites et les orientations a suivre pour le Plan de croissance et de changement qui se tiendra le 5juin 2010; • desjournees portes ouvertes pour la collectivite (trois activites publiques distinctes pour consulter les options en matiere de croissance et de changement, ainsi que 1'ebauche du plan municipal); • des sessions de groupes de discussion formes de groupes avec des interets precis pour obtenir des commentaires cibles, au fil de la progression du projet; • I'audience publique (evenement ouvert au public), conformement a la Loi sur l'urbanisme. 190 35 000 200 156 200 200 250 10 3 2 1 6. 70 170 300 40 40 000 LA MOBILISATION COMMUNAUTAIRE EN NOMB 35 000 200 156 200 200 250 10 3 2 1 6. 70 170 300 40 40 000 h �a 9 { 4 1 k r i y a 4� ry � I O MeN 1�M9� 7. Y 191 3 1 r Citizen Advisory Committee Meetings Reunions du comite consultatif de citoyens An extremely enthusiastic and dedicated Citizen Advisory Committee (CAC) has been established to advise the PlanSJ project team and Common Council on community -based issues during the development of the new Municipal Plan. The Committee members will help to promote PlanSJ within the community to actively encourage public involvement in the planning process. The Committee consists of 13 persons including two (2) members of Common Council, one (1) member of the Planning Advisory Committee and ten (10) citizens of Saint John representing a wide cross - section of the community. 192 Un comite consultatif de citoyens (CCC) extremement enthousiaste et devoue a ete mis en place pour conseiller 1'equipe du projet PlanSJ et le conseil communal sur les questions d'ordre communautaire pendant I'elaboration du nouveau plan municipal. Les membres du comite aideront a promouvoir le PlanSJ au sein de la collectivite pour encourager la participation active du public au processus de planification. Le Comite est compose de treize personnes, dont deux (2) membres du conseil communal, un (1) membre du Comite consultatif d'urbanisme et dix (10) citoyens de Saint John representant une vaste tranche de la collectivite. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 9 At the first meeting of January 25, 2010, Committee members were introduced to each other and to the project team, received a briefing on the PlanSJ work plan, consultation strategy and timeline, and engaged in an open discussion about the City's issues and opportunities. The CAC has also provided the project team with valuable feedback on the community consultation strategy (including the PlanSJ Facebook fan page, dates and locations for community workshops and suggestions for Priority Neighbourhood engagement), as well as suggestions for the Technical Background Reports. Key themes from their conversation are included in this report, under "Emerging Themes ". For more detailed information about CAC meetings, please refer to the PlanSJ website for a copy of the meeting minutes and agendas. Lors de la premiere reunion, le 25 janvier 2010, les membres du Comite ont ete presentes les uns aux autres et a I'equipe de projet. Its ont requ de ('information sur le plan de travail du PlanSJ, la strategie de consultation et le calendrier, puis ils ont entame une discussion ouverte sur les problemes et les possibilites de la Ville. Le comite consultatif de citoyens a egalement fourni a 1'equipe du projet des commentaires utiles sur la strategie de consultation de la collectivite (dont la page Facebook du PlanSJ, les dates et les emplacements des ateliers communautaires, et des propositions pour la mobilisation des quartiers prioritaires), ainsi que des suggestions pour les rapports techniques de base. Les themes cles de leur discussion ont ete integres dans le present rapport, sous ,, Themes emergent Pour en savoir plus sur les reunions du comite consultatif de citoyens, veuillez consulter le site Web du PlanSJ afin d'obtenir un exemplaire des comptes rendus et des ordres du jour des reunions. 10 /Pl(WSI 193 The primary role of the PlanSJ Citizen Advisory Committee is to make recommendations to Council during each phase of the development of the City's Plan for Growth and Change and Municipal Plan. More specifically, the Committee will: • Advise the project team on the delivery of the public engagement program; • Ensure transparency to the public throughout the development of the Strategy and Plan; • Actively engage in the Plan development process by attending public engagement events; • Discuss the variety of themes to be addressed in the Plan; • Help define the principles that will guide the development of the Plan; • Explore and refine the issues and opportunities identified by the public during engagement sessions and through background studies; • Assist in establishing and evaluating potential alternative scenarios for growth and change; • Function as Ambassadors for the Plan for Growth and Change and Municipal Plan and actively promote public involvement in the planning process throughout all sectors of the community; • Advise and provide recommendations to Common Council on the Le role premier du Comite consultatif de citoyens pour le PlanSJ est de formuler des recommandations au conseil a chaque etape de I'elaboration du Plan de croissance et de changement et du plan municipal de Saint John. Plus precisement, le Comite : • conseillera 1'equipe de projet relativement a la mise en oeuvre du programme de mobilisation du public; • assurera la transparence de la strategie et du plan pour le public au fil de sa progression; • s'investira pleinement clans le processus d'elaboration du plan et de la strategie, en participant aux evenements de mobilisation du public; • debattra des nombreux themes qui seront abordes clans le plan; • aidera a definir les principes qui orienteront I'elaboration du plan; • etudiera et peaufinera les enjeux et les occasions cernes par les etudes preliminaires et le public au cours des seances de mobilisation; • aidera a concevoir et a evaluer des scenarios possibles pour le plan de croissance et de changement; • fera office d'ambassadeur du Plan de croissance et de changement et du plan municipal, et promouvra la participation active du public au processus de planification clans tous les secteurs de la collectivite; Plan for Growth and Change and Municipal Plan. • formulera des conseils et des recommandations au conseil communal sur le Plan de croissance et de changement et le plan municipal. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 11 194 rb"d0b' po,s"m 8* to w &A .... Awo we s, ke ■ 9.1 . 195 PlanSJ Storefront Local du projet PlanSJ Mayor Ivan Court and Council's representatives on the Citizen Advisory Committee (Councillors Carl Killen and Peter McGuire) officially opened the PlanSJ Storefront and revealed the PlanSJ brand on January 27, 2010. A video of the event, including the Mayor's address, can be viewed on the PlanSJ website and the PlanSJ Facebook fan page. Located in Brunswick Square in the Uptown, the Storefront provides a high profile for the PlanSJ project and allows interested citizens to drop in for regular updates on the progress of the work. The Storefront is open for drop -in on weekdays from 8:30 a.m. to 4:30 p.m., with City staff available from 10:00 a.m. to 2:00 p.m. to speak with visitors. The Storefront is also open for drop -in and staffed from 10:00 a.m. to 2:00 p.m. on the first and third Saturday of every month. The Storefront is the centre for information and feedback activities for the project, with looped power point presentations, displays from the most recent consultation activities, a public computer equipped with internet access and a webcam to leave video comments for the Project Team, community mapping and other interactive activities, and workbooks for comments. A meeting space for groups and presentations is also provided at the Storefront, which is used to host meetings like the monthly CAC meeting, and the Youth Workshops scheduled in September 2010. 196 Le maire Ivan Court et les representants du Conseil au sein du Comite consultatif de citoyens (les conseillers Carl Killen et Peter McGuire) ont officiellement ouvert le local du projet et ont revele le nom PlanSJ le 27 janvier 2010. Une video de 1'evenement comportant le discours du maire peut etre visionnee sur le site Web et la page Facebook du PlanSJ. Situe au centre Brunswick Square, au centre- ville, le local presente le projet PlanSJ et permet aux citoyens int6ress6s de s'informer regulierement sur I'etat d'avancement du projet. Le local accueille les citoyens de 8 h 30 a 16 h 30 en semaine, et le personnel municipal sera sur place de 10 h a 14 h pour rencontrer les visiteurs. Le local est egalement ouvert de 10 In a 14 h le premier et le troisieme samedi du mois, en presence du personnel. Le local est le centre d'information et le cceur des activites de retroaction du projet, avec des presentations PowerPoint diffusees en boucle, I'affichage des activites de consultation les plus r6centes, un ordinateur public connecte a Internet et une camera Web pour laisser des commentaires video destines a 1'equipe de projet, une cartographie de la collectivite, ainsi que d'autres activites interactives et des cahiers d'activit6s pour recueillir les commentaires. Le local est egalement un lieu de rencontre qui accueille les reunions de groupe et des presentations, comme la reunion mensuelle du comite consultatif de citoyens et les ateliers jeunesse prevus pour septembre 2010. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 13 1 1 What is In a M"Iclpal Plan? r wry are � Pnr�cip�y for PtanSt? 197 LIA r woo fr Stakeholder Interviews Entrevues des intervenants The PlanSJ project team hosted one -on- one and small group conversations with a wide range of Saint John's stakeholders and interest groups. The purpose of these conversations was to understand the goals and aspirations of each organization and their long -term visions for the City. Participants were invited to be frank about their assessment of the City today and to be bold about its future. L'equipe de projet PlanSJ a participe a des discussions personnelles et a des discussions en petits groupes avec de nombreux intervenants et groupes d'interet de Saint John. Ces discussions visaient a comprendre les objectifs et les aspirations de chaque organisme et a connaitre leur vision a long terme pour la Ville. Les participants etaient invites a titre francs au sujet de leur evaluation de la ville actuelle et a faire des propositions audacieuses pour son avenlr. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 15 198 During the week of January 27 2010, 40 interviews were held representing 70 stakeholder groups, including the following: Arts , Culture and Heritage Saint John Community Arts Board Saint John 225, Cultural Capitals Team New Brunswick Museum Saint John String Quartet Heritage Development Board Association Regionale de la Communaute Francophone de Saint Jean Saint John Ministerial Association Saint John Multicultural and Newcomers Resource Centre Inc Housing and Development: Apartment Owners Association Architects Association of New Brunswick Saint John Real Estate Association Saint John Non - Profit Housing Inc. Saint John Homebuilders Association Saint John Construction Association Canadian Mortgage and Housing Corporation Housing Alternatives Inc. Hughes Surveys & Consultants Inc. Terrain Group Darling Construction Ellerdale Investments Inc. Northrup Group of Companies NJP Developments QM Construction Galbraith Construction Angus - Miller LTD Avide Wellington West Saint John Waterfront Corporation Fort Reliance 16 'P&- Z5j Business and Economy JD Irving Ltd. Irving Oil Ltd. Atlantica Centre for Energy Saint John Board of Trade Enterprise Saint John Saint John West Business Association Uptown Saint John Advisory Committees Ability Advisory Committee Planning Advisory Committee Our Saint John Committee PlanSJ Citizen Advisory Committee PlanSJ Steering Committee Environmental NB Department of Environment ACAP (Atlantic Coastal Action Program) Nature Trust of NB Community Vibrant Communities Crescent Valley Tenants Association and CVROC ONE Change Inc. South Central Citizens /PULSE Village Association BCAPI (Business Community Anti - Poverty Initiative) 199 Transportation and Mobility Active Transportation Saint John Saint John Port Authority Greater Saint John Airport Authority NB Department of Transportation Municipal Operations and Engineering Education NB Department of Education UNBSJ NBCC School District 8 School District 1 Centre scolaire Samuel -de- Champlain Health, Wellness and Recreation Horizon Health Network NB Culture, Wellness and Sport Secretariat YM /YWCA Youth and Seniors The Resource Centre for Youth (TRC) Fusion Saint John Inc. NB Senior Citizens Foundation Go Ahead Seniors Inc. Interaction Children's Theater Dans la semaine du 27 janvier 2010, 40 seances d'entrevues ont eu lieu avec 70 groupes d'intervenants, y compris les suivants : Arts, culture et patrimoine Conseil d'administration des arts de la communaute de Saint John Saint John 225, equipe des Capitales culturelles Musee du Nouveau - Brunswick Saint John String Quartet Conseil d'amenagement du patrimoine Association regionale de la communaute francophone de Saint -Jean Association sacerdotale de Saint John Saint John Multicultural and Newcomers Resource Centre Inc Logements et amenagements : Association des proprietaires d'appartement Association des architectes du Nouveau - Brunswick Saint John Real Estate Association Saint John Non - Profit Housing Inc. Saint John Homebuilders Association Saint John Construction Association Societe canadienne d'hypotheques et de logement Housing Alternatives Inc. Hughes Surveys & Consultants Inc. Terrain Group Darling Construction Ellerdale Investments Inc. Groupe de compagnies Northrup NJP Developments QM Construction Galbraith Construction Angus - Miller LTD Avide Wellington West Saint John Waterfront Corporation Fort Reliance Affaires et economie J.D. Irving Ltd. Irving Oil Ltd. Atlantica Centre for Energy Chambre de commerce de Saint John Enterprise Saint John Saint John West Business Association Uptown Saint John Comites consultatifs Ability Advisory Committee Comite consultatif d'urbanisme Comite Notre Saint John Comite consultatif de citoyens pour le PlanSJ Mandat du comite directeur pour le PlanSJ Environnement Ministere de ('Environnement du Nouveau - Brunswick PALA (Programme d'assainissement du littoral atlantique) Fondation pour la protection des sites naturels du Nouveau - Brunswick Communautaire Vibrant Communities Association des locataires de Crescent Valley et CVROC ONE Change, Inc. South Central Citizens /PULSE Village Association ICPSA (Initiative contre la pauvrete du secteur des affaires) 200 Transport et mobilite Active Transportation Saint John Administration portuaire de Saint John Autorites aeroportuaires de I'aeroport de Saint John Ministere des Transports du Nouveau - Brunswick Operations et Genie municipaux Education Ministere de ('Education du Nouveau - Brunswick UNBSJ CCNB District scolaire 8 District scolaire 1 Centre scolaire Samuel -de- Champlain Santa, mieux -etre et loisirs Reseau de sante Horizon Secretariat du Mieux -etre, Culture et Sport du Nouveau - Brunswick YM -YWCA Jeunes et personnes agees The Resource Centre for Youth (TRC) Fusion Saint John Inc. Federation des citoyens aines du Nouveau - Brunswick Go Ahead Seniors Inc. Interaction Children's Theater ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 17 The interviews provided the Project Team with an invaluable introduction to the issues and opportunities that need to be considered in the new Municipal Plan and provided preliminary insights into the breadth of themes to be addressed by the Plan. Key themes from these conversations are included in this report, under "Emerging Themes ". The individuals and groups interviewed will be invited to participate in all other key engagement events and to encourage their colleagues, neighbours and associates to do the same. While these early interviews were essential to laying the groundwork for PIanSJ, they are only a first step in the engagement program. There will be many future opportunities for individuals, residents and additional stakeholders to provide input and feedback at workshops and open houses, by dropping into the Project Storefront in Brunswick Square, viewing neighbourhood displays, and by visiting our website at www.saintjohn.ca /PIanSJ 18 P&-nsj 201 Ces seances ont offert a 1'equipe de projet une remarquable introduction aux enjeux et aux perspectives dont le nouveau plan municipal doit tenir compte. EIIes ont egalement fourni un premier aperqu des nombreux themes qui devront etre abordes par le plan. Les themes cles de ces discussions ont ete integres clans le present rapport, sous la section « Themes emergent ». Les personnes et les groupes rencontres seront convies a participer a tous les autres evenements de mobilisation majeurs et a encourager leurs collegues, voisins et associes a s'y rendre egalement. Si ces premieres entrevues etaient une premiere demarche essentielle pour le PIanSJ, elles ne sont qu'une premiere etape dans le programme de mobilisation. Les personnes, les residents et les intervenants supplementaires auront de nombreuses autres occasions de participer et de faire part de leurs commentaires lors d'ateliers et de portes ouvertes, en passant au local du projet PIanSJ au centre Brunswick Square, en consultant les affichages de quartier et en visitant notre site Web a I'adresse www.saintjohn.ca /PIanSJ. Community Presentations Presentations communautaires The City has been presenting to interested groups on PlanSJ, and will continue to give presentations throughout the project. Groups are welcome to contact the PlanSJ team to arrange for a presentation and discussion. To date 10 presentations have been given to: Board of Trade Government Affairs Committee Board of Trade Business & Community Development Committee Board of Trade Transportation Forum Enterprise Saint John Board Uptown Business Association Board Industrial Parks Board Waterfront Development Board Greater Saint John Seniors AdvisoryCommittee Business Community Anti - Poverty Coalition ACAP Riparian Public Forum 202 La Ville a effectub des presentations sur le PlanSJ a des groupes d'interbt et continuera a faire des presentations tout au long du projet. Les groupes sont invites a communiquer avec I'equipe du PlanSJ afin d'organiser une presentation et une discussion. Jusqu'a present, 10 presentations ont ete donnees aux intervenants suivants : Comite des affaires gouvernementales du Saint John Board of Trade Comite de developpement des affaires et de la collectivite du Saint John Board of Trade Tribune des transports du Saint John Board of Trade Conseil de Enterprise Saint John Association des gens d'affaires du centre -ville de Saint John Conseil des pares industriels Conseil d'amenagement du secteur riverain Comite consultatif des aines du Grand Saint John Coalition contre la pauvrete du secteur des affaires Forum public sur les zones rivulaires du Programme d'action des zones cotibres de I'Atlantique ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 19 44 . V .. 203 0 PlanSJ Launch and Ongoing Public Engagement Lancement du PlanSJ et mobilisation continue du public The PlanSJ public launch was held on the evening of Wednesday, January 27 2010 in the Atrium of Brunswick Square from 5 - 9 p.m. Invitations were mailed to every residential and business address in the City and the event was advertised by electronic, radio, television and print media. The evening's activities included: 1. Special Presentations hosted by Mayor Ivan Court with community guests Sarah Jones, Janet Scott, Stephen Tobias and Tim Vickers speaking about their hopes and dreams for Saint John through the lenses of economy, culture and quality of life, and the environment. These presentations are available on the PlanSJ website and Facebook fan page. The project team presented on PlanSJ, cities to be inspired by, and ways for the community to participate in creating the new Municipal Plan. 204 Le Lancement public du PlanSJ a eu lieu le mercredi 27 janvier 2010 au soir Clans I'atrium du centre Brunswick Square entre 17 h et 21 h. Les invitations avaient ete envoyees a toutes les adresses privees et profession nelles de la Ville et 1'evenement avait ete promu par la presse electronique et ecrite, les radios et la television. Les activites de la soiree comprenaient les suivantes : 1. Des presentations speciales animees par le maire Ivan Court, avec les invites de la collectivite Sarah Jones, Janet Scott, Stephen Tobias et Tim Vickers pour parler de leurs espoirs et de leurs reves pour Saint John, du point de vue de 1'economie, de la culture et de la qualite de vie, ainsi que de 1'environnement. Ces presentations sont disponibles sur le site Web et la page Facebook du PlanSJ. L'equipe de projet a presente le PlanSJ, les villes dont it faut s'inspirer et les manieres dont la collectivite peut participer a la creation du nouveau plan municipal. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 21 2. Information Displays. The Atrium was filled with display panels introducing PlanSJ and a large community map of the City of Saint John. Attendees were invited to spend time walking around, reading the information panels, speaking with the PlanSJ team and most importantly, sharing their thoughts about PlanSJ with the project team. 3. Community Mapping. Participants were invited to place a green dot on the "Community Places" map to indicate their favourite things or places in Saint John, and a red dot to indicate things or places to be improved. This map is now located at the Storefront and continues to be an extremely successful consultation activity with over 200 favourite places and 200 places to improve identified by Saint Johners. This map is further discussed under "Tell us what you think" below. 006r6s Naptailzs \ll 22 9D& -nSj 205 2. Affichages d'information. L'atrium comportait de nombreux panneaux d'affichage presentant le PlanSJ et une grande carte de la collectivite de Saint John. Les participants etaient invites a prendre quelques minutes pour se promener, lire les panneaux d'information, discuter avec 1'equipe du PlanSJ et surtout lui dire ce qu'ils pensaient du PlanSJ. 3. Cartographie de la collectivite. Les participants etaient invites a placer un point vert sur la carte des « endroits communautaire afin d'indiquer les elements ou les endroits qu'ils preferent a Saint John, ainsi qu'un point rouge sur les elements ou les endroits a ameliorer. Cette carte est desormais situee au local et continue d'etre une activite de consultation tres appreciee, avec plus de 200 endroits preferes et 200 endroits a ameliorer designes par les citoyens de Saint John. II est davantage question de cette carte clans la section « Dites -nous ce que vous en pense ci- dessous. )J- 4. Neighbourhood Colouring Station. Children and the young at heart were invited to use their imaginations to draw all the ingredients that make up a great neighbourhood. A sampling of their illustrations include: a pool at Carleton Community Centre, a toy store, a cookie store, greening the City, a water park, flowers and trees, more beach volleyball, pond hockey, basketball courts, parks, crosswalks, street hockey, and the river. The colouring station is now located at the Storefront and continues to attract children, providing valuable information about how they would like to experience Saint John. 5. Tell us what you think! Participants were invited to share their thoughts about PlanSJ with the project team in casual conversation and /or in writing. To assist in collecting feedback, targeted questions were displayed on the information panels and in a workbook hand out. Participants were encouraged to record their thoughts by either writing their comments on sticky notes and placing them directly onto the panels, or by filing in the workbook. Notes from conversations were recorded by the project team on sticky notes and added to the panels. 206 4. Station de coloriage sur les quartiers. Les enfants et lesjeunes de cceur etaient invites a user de leur imagination pour dessiner tous les ingredients d'un bon quartier. Parmi les illustrations se trouvent : une piscine au centre communautaire Carleton, un magasin de jouets, un magasin de biscuits, une ville plus verte, un parc aquatique, des fleurs et des arbres, davantage de terrains de volley -ball de plage, de hockey sur etang, et de basket -ball, des pares, des passages pour pietons, du hockey de ruelle et la riviere. La station de coloriage est desormais situee au local et continue d'attirer les enfants, ce qui fournit de ('information precieuse sur la maniere dont ils voudraient vivre a Saint John. 5. Dites -nous ce que vous pensez! Les participants etaient invites a faire part de leurs points de vue sur le PlanSJ a 1'equipe de projet au cours de conversations informelles ou par ecrit. Afin de faciliter la collecte de commentaires, des questions precises etaient affichees sur les panneaux d'information et dans un document du cahier d'activites distribue. Les participants etaient encourages a consigner leurs idees, soit en ecrivant leurs commentaires sur des papillons et en les plagant directement sur les panneaux, soit en les classant dans le cahier d'activites. Les notes prises par 1'equipe de projet au cours des conversations etaient inscrites sur des papillons et ajoutees aux panneaux. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 23 The following questions were asked at the project launch, and continue to be asked at the Storefront and the take -away feedback form: a. How would you like to be informed about and involved in PlanSJ? Responses included all of the following: Community Workshops Neighbourhood Information Displays Project Storefront Stakeholder Interviews Web, including requests to promote the website for better feedback Video Open Houses Facebook Twitter Newsletters Walking and Site Tours Youth Activities Email Distribution List Radio Promotion Community BBQ or get together Bi- annual flyers through Canada Post Of the above, the top 5 responses were: Community workshops Newsletter Open Houses Neighbourhood displays Storefront 24 'P&- SJ 207 Les questions suivantes ont ete posees au lancement du projet et continuent d'etre posees au local et sur le formulaire de commentaires mis a disposition: a. Comment souhaiteriez -vous titre informs au sujet du Plan SJ et y participer? Les rsponses staient les suivantes : Ateliers communautaires Affichages d'information clans les quartiers Local du projet Entrevues des intervenants Internet, y compris des demandes de promotion du site Web pour une meilleure retroaction Video Journee portes ouvertes Facebook Twitter Bulletins Visites a pied et des lieux Activites pour lesjeunes Liste de diffusion Promotion a la radio Barbecue ou rassemblement communautaire Depliants semestriels distribues par Postes Canada Parmi les rsponses ci- dessus, les cinq principales staient les suivantes : Ateliers communautaires Bulletins d'information Journee portes ouvertes Affichages de quartier Local b. How do you think PlanSJ can bring the Community Vision and 20 -Year Community Goals of Our Saint John to life? Are there any other community goals or ideas that should be included in the Municipal Plan? A range of responses were given to this question, including: "Be inclusive: from the young to old, no matter what income individuals have, what nationality they are, or sexual orientation" "Through listening, prioritizing, and implementation of solid, attainable goals" "Attracting more people and more jobs to Saint John" "Represent the major concerns and issues of the citizens" "Environmental protection" "Policy developed for immigration and multiculturalism based on the needs and wishes of the citizens (not the wishes of corporate interests)" 208 b. A votre avis, comment le PlanSJ peut ranimer la Vision de la collectivite et les Objectifs de la collectivite pour les 20 ans a venir de Notre Saint John? Le plan municipal devrait -11 comprendre d'autres objectifs communautaires ou Wes? Diverses reponses ont ete donnees pour cette question, dont les suivantes : Prenez tout le monde en compte : des jeunes aux personnel agees, quels clue soient leur revenu, leur nationalite ou leur orientation sexuelle. Par 1'ecoute, l'identification des priorites et la mise en oeuvre d'objectifs concrets et accessibles. » ,, En attirant plus de gens et d'emplois a Saint John. Exposer les preoccupations et les problemes majeurs des citoyens. Protection de 1'environnemen « L'elaboration d'une politique pour l'immigration et le multiculturalisme basee sur les besoins et les souhaits des citoyens (et non sur ceux des entreprises). - d. Quels sont vos elements ou endroits preferes a Saint John que vous aimeriez voir ameliores dans le plan municipal? ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 25 d. What are your favourite things or places in Saint John that you would like to see enhanced in the Municipal Plan? The following responses were collected on the Community Places map using the green dots, as well as in written form on the panels and in the workbook hand out: Access to the waterfront Meaningful interaction with and at the water Uptown - King Square, Queen Square, Market Slip Lower West Side Reversing Rapids City Market preserved as a farmers market Old North End Concerts UNBSJ Square North End waterfront City Centre Historic facades Cultural Communities Walking to schools Natural areas Parks Recreation Architecture Sebastian's Martini Bar Rockwood Park Lily Lake Irving Nature Park Railway trail between SJ West and Lancaster Being able to get around the Uptown without a car Excellent high school system, including one with the International Baccalaureate program Millions invested to clean Harbour water More winter sunlight than other Canadian cities The Fundy Trail Douglas Ave Tucker Park Falls View West Side Beaches Martello Tower Little River Reservoir Dominion Park Germain Street Princess Street New cruise ship terminal Harbour Station Riverview Drive Loyalist Burial Ground Centrebeam Crescent Valley redevelopment make Martinon beach a public beach that is owned by the City 26 P&-nSI 209 g mmunity Places iroits communautaires fires T�Aw ♦Les reponses suivantes ont ete recueillies sur la carte des endroits communautaires a I'aide de points verts, ainsi que sous forme ecrite sur les panneaux et dans le document du cahier d'activites distribue : Acces au secteur riverain nteraction importante des activites au bord de I'eau et dans I'eau Centre -ville - King Square, Queen Square, Market Slip Chutes reversibles du vieux quartier ouest Preservation du marche municipal en tant que marche des fermiers Vieux quartier nord Concerts Zone de I'UNBSJ Secteur riverain du quartier nord Centre -ville apades historiques Communautes culturelles Marcher pour se rendre a I'ecole Espaces naturels Pares Loisirs Architecture Sebastian's Martini Bar Parc Rockwood Lac Lily Parc naturel Irving Chemin de fer entre le cote ouest de Saint John et Lancaster Etre capable de se deplacer dans le centre - ville sans voiture D'excellentes etudes secondaires, y compris un cursus de baccalaureat international Des millions de dollars investis pour nettoyer I'eau du port Plus de soleil en hiver que dans les autres villes canadiennes Le Sentier Fundy Avenue Douglas Parc Tucker Falls View Plages du quartier ouest Tour Martello Reservoir Little River Parc Dominion Rue Germain Rue Princess Nouveau terminal de paquebots de croisiere Harbour Station Promenade Riverview Cimetiere Ioyaliste CentreBeam Reamenagement de Crescent Valley Faire de la plage Martinon une plage publique qui appartient a la Ville 210 ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 27 c. Imagining the City in 25 years, what things or places would you like to see improved? The following responses were collected on the Community Places map using the red dots, as well as in written form on the panels and in the workbook hand out: Farmers Market Waterfront access Tin Can beach Old King Street Cinema More bicycle routes Ensure that distinct neighbourhoods develop their character University in the Uptown to encourage young to come West -side to Central shuttle (like Halifax to Dartmouth) Clean water Solve sewerage problems Fort Howe Fort LaTour Long Wharf Would like a public gardens like in Halifax Dilapidated houses Less pollution Harbour Bridge Parking Uptown/ City Centre Clean harbour with kids fishing North End - add waterfront housing and parks Lower West Side - develop old time neighbourhood Create a community social area in each neighbourhood Charge a fee for driving through Uptown Playgrounds Bus transportation Sports facilities Connected roads Invest in Rockwood and Reversing falls mproved transit Congestion in East Side commercial district Create outdoor event venue North End Lower west side and upper west side Reclaim Main Street, make it 2 lanes again Community farm /gardens Festivals of all types that would bring people to the Uptown Involving youth Smart growth Economic development Heritage preservation Acknowledge disagreement of ideas Develop community spirit - celebrate life in Saint John More walking, biking in city core and all over More waterfront access in the North End 28 P&-nSI 211 Mix of rich and poor living together in neighbourhoods and developments Accommodating aging population Recognize changing methods of transportation - accommodate use of walkers, skateboards, motorized wheelchairs, walking More traffic circles Increase greenspace in all new construction to eliminate "mall" parking look and feel and encourage foot and bike traffic Multi- functional buildings with retail, light industrial and residential, collaborating together Keep access to waterfront and greenspace as much as possible Create a sign bylaw to keep the look and feel of signage in specific neighbourhoods to identify neighbourhoods and enhance the neighbourhoods Outside amphitheatre for summer events, theatre festivals like Stratford etc. Partridge Island Long Wharf Fort Latour Simms Corner Highland Road area quality development on Lantic Sugar site Robertson Lake UNBSJ Old North End Oil refinery Marsh Creek McAllister shopping area NBCC Red Head Road Harbour Bridge Landfill Crescent Valley no casinos SJ Transit service creating an Uptown Theatre District with a movie theatre or art house rail service to Moncton expansion of SJ Airport Develop Tin Can Beach as a lookout point on the Passage c. En imaginant ce a quo! ressemblera la ville dans 25 ans, quells aspects almeriez -vous voir ameliores? Les reponses suivantes ont ete recueillies sur la carte des endrolts communautaires a I'aide de points rouges, ainsi que sous forme ecrite sur les panneaux et dans le document du cahier d'activites distribue : Marche des fermiers Acces au secteur riverain Plage Tin Can Vieux cinema de la rue King Plus de pistes cyclables Faire en sorte que les quartiers developpent des caracteres distincts Une universite dans le centre -ville pour attirer les jeunes Une navette entre le quartier ouest et le centre - ville (comme celle entre Halifax et Dartmouth) au propre Resoudre les problemes lies aux egouts Fort Howe Fort LaTour Quai Long Envie d'un jardin public comme a Halifax Maisons delabrees Moins de pollution Pont du port Stationnement Centre -ville Port propre pour que les enfants puissent pecher Quartier nord - logements et pares clans le secteur riverain Vieux quartier ouest - developper le quartier ancien Creer une sire sociale communautaire clans chaque quartier Faire payer les automobilistes pour circuler dans le centre -ville Terrains de jeu Transport par autobus Installations sportives Reseau de rues Investir dans Rockwood et les Chutes reversibles Amelioration du transport Encombrement de la zone commerciale du cote Est Creer des lieux de presentation en plein air Quartier nord Vieux quartier ouest et Upper West Side Remanier la rue Main, en refaire une rue a deux voies Ferme et jardins communautaires Divers festivals qui attireraient les habitants dans le centre - ville ** Faire participer les jeunes Croissance intelligente Developpement economique Conservation du patrimoine Prendre en compte les idees divergentes Developper un esprit communautaire - celebrer la vie a Saint John Une plus grancle place a la marche et au cyclisme clans le coeur de la ville 212 et partout ailleurs Un meilleur acces au secteur riverain dans le quartier nord Un amalgame de personnes riches et pauvres dans les quartiers et les amenagements Loger la population agee Reconna tre les changements de moyens de transport - Faire les amenagements necessaires pour la marche, ('utilisation de planches a roulettes et de fauteuils motorises Ajouter des espaces verts dans toutes les nouvelles constructions afin d'eviter I'aspect stationnement de centre commercia » et d'encourager la circulation a pied et a velo Des immeubles polyvalents ob it y a une collaboration entre le commerce, l'industrie legere et les espaces residentiels Maintenir le plus possible I'acces au secteur riverain et aux espaces verts Creer un reglement sur I'affichage pour conserver une uniformite des quartiers precis, de maniere a identifier ces quartiers et a les mettre en valeur Un amphitheatre exterieur ou tenir les evenements estivaux et des festivals de theatre comme a Stratford, etc. fie Partridge Quai Long Fort Latour Coin Simms Chemin Highland Amenagement de qualite de 1'emplacement de Sucre Lantic Lac Robertson UNBSJ Vieux quartier nord Raffinerie de petrole Ruisseau Marsh Aire de magasinage McAllister CCNB Chemin Red Head Pont du port Site d'enfouissement Crescent Valley Aucun casino Service de transport de Sain John Creer un centre - ville voue au theatre avec un cinema ou un cinema d'auteur Service ferroviaire jusqu'a Moncton Agrandissement de I'aeroport de Saint John Faire de la plage Tin Can un point d'observation sur le Passage ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 29 e. What are your favourite cities, and what are the top 3 things you think Saint John can learn from them? Amsterdam New York City Baltimore Ottawa Berlin Paris Boston Portsmouth NH Chicago Prague Copenhagen San Francisco European Cities Savannah, GA Halifax Sudbury London Thunder Bay Kelowna Toronto Madrid Vancouver Moncton Winnipeg Montreal e. Quelles sont vos villes preferees et quelles sont les trois principales choses que vous pensez que la Ville pourrait apprendre de celles -ci? Amsterdam Baltimore Berlin Boston Chicago Copenhague Villes europeennes Halifax Londres Kelowna Madrid Moncton Montreal New York Ottawa Paris Portsmouth (New Hampshire) Prague San Francisco Savannah (Georgie) Sudbury Thunder Bay Toronto Vancouver Winnipeg 30 P&-nSI 213 The top things people like about other cities are: Arts, culture, and heritage Distinct/ unique neighbourhoods Emphasis on quality Ethnicity and diversity of people Good transit, walkable, cyclable Great architecture Human scale, including the downtown Large parks, and trees throughout the city Mixing of old and new buildings; thoughtful new buildings in terms of scale, use, and architecture Places to play and swim Preservation and respect of heritage buildings and promotion of history Public waterfront access (like trails /paths /patios) and waterfront development Vibrant, livable downtowns with a lot of people living in them, nightlife and restaurants Children's playground on the waterfront 214 Les elements principaux qu'apprecient les habitants clans les autres villes sont les suivants: Les arts, la culture et le patrimoine Des quartiers uniques et distincts Un accent sur la qualite Uethnicite et la diversite de la population De bons transports en commun et une ville axee sur la marche et le cyclisme Une excellente architecture Une echelle individuelle, y compris le centre -ville De grands pares et des arbres partout en ville Un amalgame de vieux et de nouveaux immeubles; de nouveaux immeubles bien penses en ce qui a trait a I'echelle, ('utilisation et I'architecture Des endroits ou jouer et nager La conservation et le respect d'immeubles patrimoniaux, et la promotion de I'histoire Uacces public au secteur riverain (a I'aide de sentiers, de chemins et de terrasses) et I'amenagement du secteur riverain Un centre - ville vibrant et habitable ou beaucoup de gens habitent et ou it y a une vie nocturne et des restaurants Des terrains de jeu pour les enfants clans le secteur riverain ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 31 215 Emerging Themes Themes emergents Community Voices Saint Johners are too modest - the City needs to reinvent its view of itself Saint John has amazing topography, personality, industry, and heritage We need to get people to feel like they are part of one Saint John Saint John is about energy in all its forms and has a world -class energy sector workforce, but we need diversification We need to shrink the geography of the City, peel back the amount of infrastructure we look after and grow the city smaller and smarter Health and well being is an essential city service, and is based on the four pillars of culture, art, language, and active living It's time to get over the idea that Uptown is for families Uptown needs to be dynamic and family friendly by day and a place for grown ups to play by night Saint John needs affordable studio spaces to support a strong artist community, and needs places for art making and art showing and art celebration When it comes to parks and community facilities, it's about quality not quantity Saint John needs to attract immigrants and a younger and more multicultural population We need to design and plan for seniors We must celebrate our youth - they are the citizens of the future Saint John needs mixed income communities not separate enclaves Let's make the city beautiful through better urban design There should be land use certainty and compatibility, to reduce conflicts and promote investment More walking and biking in the city core and all over More waterfront access in the North End A mix of rich and poor living together in neighbourhoods and developments Multi- functional buildings with retail, light industrial and residential, collaborating together Saint John needs an outside amphitheatre for summer events We should have theatre festivals like they do in Stratford. Voix de la collectivite Les citoyens de Saint John sont trop modestes - la Ville doit reinventer la vision qu'elle a d'elle -meme. La topographie, la personnalite, le secteur industriel et le patrimoine de Saint John sont incroyables. Nous devons faire en sorte que les gens font partie d'une ville a la vision unique. Saint John se caracterise par une energie de toutes les formes et un secteur energetique de premiere classe, mais nous avons besoin de diversite. Nous devons reduire la geographie de la Ville, retirer le nombre d'infrastructures a gerer pour obtenir une ville plus petite et plus rationnelle. La sante et le bien -etre sont des services essentiels de la Ville et ils se fondent sur nos quatre piliers : la culture, les arts, la langue et un mode de vie actif. II est temps d'oublier la vision du centre - ville comme un endroit pour les families. Le centre -ville doit etre dynamique et accueillant pour les families clurant le jour pour devenir un lieu d'activites pour les adultes le soir. Saint John doit se doter de studios pour appuyer une communaute artistique solide et de lieux ou it est possible de cr6er, de mettre en vitrine et de celebrer les arts. En cc qui a trait aux pares et aux installations communautaires, la qualite doit prevaloir sur la quantite. Saint John doit attirer les immigrants et une population de plus en plus jeune et multiculturelle. Nous devons adopter des concepts pour les personnes agees. Nous devons celebrer les jeunes, car ce sont les citoyens de I'avenir. Saint John a besoin de collectivites aux revenus divers et non d'enclaves distinctes. Embellissons la Ville par un meilleur am6nagement urbain. II faut assurer une meilleure certitude et une meilleure compatibilite quant a ('utilisation des terres afin de reduire les conflits et de promouvoir I'investissement. Une plus grancle place a la marche et au cyclisme clans le coeur de la ville et partout ailleurs. * Un meilleur acces au secteur riverain clans le quartier nord. Un amalgame de personnes riches et pauvres clans les quartiers et les amenagements. Des immeubles polyvalents ob it y a collaboration entre le commerce, I'industrie legere et les espaces residentiels. Saint John a besoin d'un amphitheatre exterieur ou tenir les evenements estivaux. Nous devrions organiser un festival de theatre comme les gens de Stratford ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 33 216 The following is a summary of what was heard by the project team since the beginning of PlanSJ. The responses and conversations from the Citizen Advisory Committee at their first meeting, thoughts shared by stakeholders during the interviews, and input received during the PlanSJ process to date have been grouped together according to emerging themes. It is anticipated that these themes will be further refined, added to and modified according to what we hear as the project progresses. These will be used to inform and shape the contents of the new Municipal Plan. Comments about the emerging themes are welcomed. The emerging themes are: • Arts, Culture and Heritage • Development • Diversity of Saint Johners • Economy • Housing and Neighbourhoods • Land Use • Plan for Action • Parks & Recreation • Quality of Life • Reinventing Our Image • Sustainability • Transportation • Uptown • Urban Design 34 P&-nS1 217 Ce qui suit est un resume de ce qui a ete entendu par 1'equipe de projet depuis le debut du PIanSJ. Les reponses et les discussions du Comite consultatif des citoyens lors de sa premiere reunion, les points de vue dont les intervenants ont fait part pendant les entrevues, et les idees reques jusqu'a ce jour clans le cadre du processus du PlanSJ ont ete regroupes en fonction de themes emergents. 11 est prevu que ces themes soient davantage peaufines ou modifies, ou qu'on en ajoute en fonction de ce que nous recueillons au fur et a mesure de I'avancement du projet. Its seront utilises pour informer et pour modeler le contenu du nouveau plan municipal. Tout commentaire sur les themes emergents est le bienvenu. Les themes emergents sont les suivants : • Arts, culture et patrimoine • Amenagement • Diversite des citoyens de Saint John • Economie • Logements et quartiers • Utilisation des terres • Plan d'action • Pares et loisirs • Qualite de vie • Reinventer notre image • Durabilite • Transport • Centre -ville • Amenagement urbain What We Heard About ... ...Arts, Culture and Heritage We heard that everybody loves art, that it's everybody's arts and everybody's culture, that arts will move the City forward, and that Saint John needs to do a better job at celebrating the arts. We also heard that the Saint John arts community is weary: Saint John needs affordable studio spaces to support a strong artist community; needs places for art making and art showing and art celebration; that it needs a major gathering spot, one that could host a signature festival every year, and summer outdoor theatre spaces. It was noted that Rockwood Park has a great hill for an outdoor amphitheatre. We also heard that Saint Johners are proud of their heritage, that there is desire for Saint John's heritage to be both preserved and celebrated, and to maintain as many heritage buildings as possible. 218 Ce que nous avons entendu sur... ... les arts, la culture et le patrimoine Nous avons entendu que tout le monde aime I'art, que I'art et la culture appartiennent a tous, que les arts feront evoluer la ville, et que Saint John doit mieux celebrer les arts. Nous avons aussi entendu que la communaute artistique de Saint John est Iassee : Saint John doit se doter de studios pour appuyer une communaute artistique solide et de lieux ou it est possible de creer, de mettre en vitrine et de celebrer les arts; la ville a besoin d'un point de rassemblement majeur qui pourrait accueillir un festival caracteristique annuel, ainsi que d'espaces de theatre en plein air pour 1'ete. 11 a ete remarque que le parc Rockwood dispose d'une colline parfaite pour un amphitheatre en plein air. Nous avons egalement entendu que les citoyens de Saint John sont fiers de leur patrimoine, qu'ils souhaitent preserver et celebrer le patrimoine de Saint John, et conserver le plus d'immeubles patrimoniaux possible. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 35 ...Development We heard that there is a need to shrink the geography of the City, "to peel back the amount of infrastructure Saint John looks after and grow the city smaller and smarter ". There are many ideas about how to accomplish this, including by filling in empty lots, identifying strategic places like Millidgeville for growth, controlling sprawling residential development, and permitting triplexes and basement suites in appropriate places. Further suggestions include making it easier to bring development forward with the creation of incentives for infill projects, introducing flexible zoning, and by revising the development review process to enable more public input up front. ...Diversity of Saint Johners We heard about a desire to attract immigration and a younger and more multicultural population to Saint John. We also heard about the need to design and plan for seniors, at the same time celebrating youth , recognizing them as the citizens of the future, and addressing youth living in poverty. Young francophone families are moving to Saint John and the community is growing, yet English school enrolment is on a fast decrease. We heard that Saint John needs mixed income communities rather than separate enclaves of the privileged and those living in poverty. Harbour Passage is an amazing equalizer - everyone uses it. Specific suggestions included creation of a Seniors Advisory Committee, preparation of a Community Accessibility Plan, and cultural centres for newcomers. 36 P&-nSI 219 ... I'amenagement Nous avons entendu qu'il faut reduire la geographie de la ville, pour retirer le nombre d'infrastructures a gerer pour obtenir une ville plus petite et plus rationnelle II existe de nombreuses idees sur la maniere d'atteindre cet objectif, y compris remplir les terrains vides, identifier les emplacements strategiques, comme Millidgeville pour la croissance, controler 1'etalement urbain et autoriser des triplex et des logements clans le sous -sol a des emplacements adequats. D'autres suggestions proposent de faciliter l'importance de I'amenagement avec la creation de mesures incitatives pour les projets d'immeubles intercalaires, ('introduction du zonage flexible et la revision du processus d'examen des amenagements, afin de permettre a plus de citoyens de participer des le debut. ... la diversite des citoyens de Saint John Nous avons entendu le desir d'attirer les immigrants et une population plus jeune et multiculturelle a Saint John. Nous avons aussi entendu le besoin de planifier et d'amenager la Ville en fonction des personnes agees, tout en celebrant les jeunes et en les reconnaissant comme des citoyens de I'avenir, et en s'occupant des jeunes demunis. De jeunes familles francophones demenagent a Saint John et la collectivite s'agrandit, mais les inscriptions a 1'ecole anglophone chutent rapidement. Nous avons entendu que Saint John a besoin de collectivites aux revenus divers et non d'enclaves distinctes separant les privilegies des demunis. Le Passage du havre met tout le monde sur un pied d'egalite : tout le monde ('utilise. Des suggestions precises proposaient de creer un Comite consultatif des aines, de preparer un plan d'accessibilite clans la collectivite, et des centres culturels pour les nouveaux arrivants. ...Economy We heard that Saint John is about energy in all its forms and has a world -class energy sector workforce. At the same time, we heard that employment diversification beyond the energy sector is critical - including tourism - and may be part of the solution to addressing the City's high poverty rate. One suggestion is to create a high quality, green industrial parks. Another is to explore future synergies between industries and connections with new technology. ...Housing and Neighbourhoods We heard about a desire for increased housing choice, and a clear strategy for the provision and location of affordable housing throughout all neighbourhoods that emphasizes housing diversity and integration of all income levels. Other suggestions include allowing for more than one housing unit and more than one use to be built per lot, and a plan for the North End to build integrated housing, retail and office buildings in with the existing buildings. 220 ... 1'economie Nous avons entendu que Saint John se caracterise par une energie sous toutes ses formes et un secteur energetique de premiere classe. En meme temps, nous avons entendu que la diversification de 1'emploi au -dela du secteur de 1'energie, y compris clans le tourisme, est essentielle et peut s'inscrire clans la resolution du taux eleve de pauvrete de la Ville. 11 a ete propose de creer un parc industriel ecologique de grande qualite. Une autre proposition consiste a etudier de futures synergies entre les industries et des liens avec les nouvelles technologies. ... les logements et les quartiers Nous avons entendu 1'envie d'avoir un choix plus vaste de logements et d'adopter une strategie claire clans I'offre et la location de logements abordables clans 1'ensemble des quartiers qui augmente la diversite des logements et ('integration des gens de tous les revenus. D'autres propositions consistent a autoriser la construction de plus d'une unite d'habitation par lot et de plus d'une utilisation par lot, ainsi qu'un plan pour la construction de logements, d'immeubles commerciaux et de bureaux qui s'integrent avec les batiments existants du quartier nord. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 37 ...Land Use We heard about a need to create certainty and land use compatibility to reduce conflicts, such as addressing competing uses of gravel pits and residential development; and to give consideration to whether large retail strips on the east and west side is good for Saint John. Suggestions for retail include the mixing of retail - residential areas, provision of good transit service to retail, and providing housing near retail for employees to walk to work. ...Plan for Action We heard that it's time for the City to create one plan and stick to it. Other suggestions include taking a regional point of view (get outlying communities on board and involved), and defining what parts of the Plan should be reviewed every 5 years. ....Parks & Recreation We heard that when it comes to parks and community facilities, it's about quality not quantity. Suggestions include improving existing recreational assets through renovation and rejuvenation of existing parks and facilities, turning them into multipurpose facilities, connecting them with each other, and better advertisement of facilities so people know about them, and creating a greenbelt in the SJ region. 38 P&-n$j 221 ... ('utilisation des terres Nous avons entendu le besoin de creer une certitude et une compatibilite clans ('utilisation des terres pour reduire les conflits, y compris par 1'examen des usages concurrents des gravieres et de I'amenagement residentiel; et le besoin d'examiner s'il est judicieux pour Saint John d'installer de Brands commerces de detail du cote est et ouest. Les suggestions pour les commerces consistent a prendre en compte le melange des zones residentielles et commerciales, 1'existence d'un bon service de transport vers les commences et la mise a disposition de Iogements pres de ces commerces pour que les employes puissent marcher pour se rendre au travail. ... le plan d'action Nous avons entendu qu'il est temps pour la Ville de creer un plan et de s'y conformer. D'autres propositions consistent a adopter un point de vue regional (solliciter la participation de collectivites peripheriques), et a definir les parties du plan a reviser tous les cinq ans. ... les pares et les loisirs Nous avons entendu qu'en ce qui a trait aux pares et aux installations communautaires, la qualite prevaut sur la quantite; II a ete suggere d'ameliorer les atouts recreatifs existants par la renovation et la restauration de pares et d'edifices existants afin d'en faire des lieux polyvalents en les reliant les uns aux autres, et par une meilleure publicite des installations, de sorte que les citoyens les connaissent, ainsi que par la creation d'une ceinture verte clans la region de Saint John. ...Quality of Life We heard that PlanSJ needs to be about improving quality of life for Saint Johners, as well as attracting new population, and driving economic development. We heard that health and well being is an essential city service, and that it is based on the four pillars of culture, art, language, and active living. Suggestions include making the connection between the design of our City and health, well being, and quality of life; improving parks and recreation venues; and locating services within neighbourhoods (such as recreation, health care, public schools, adult education, performance spaces etc.). ... la qualite de vie Nous avons entendu que le PlanSJ doit titre consacre a ameliorer la qualite de vie des citoyens de Saint John, mais aussi a attirer une nouvelle population et a encourager le developpement economique. Nous avons entendu que la sante et le bien -titre sont des services essentiels de la Ville et qu'ils se fondent sur nos quatre piliers : la culture, les arts, la langue et un mode de vie actif. II a ete suggere de lier la conception de notre Ville a la sante, au bien -titre et a la qualite de vie; d'ameliorer les pares et les installations recreatives; ainsi que de recenser les services dans les quartiers (comme les loisirs, les soins de sante, les ecoles publiques, 1'education des adultes, les aires de spectacle, etc.). ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 39 222 ...Reinventing Our Image We heard that Saint Johners are too modest, and that the City needs to reinvent its view of itself. "Saint John has more arts and restaurants and a unique urban feel - it is the hippest city in NB!" Saint John has many other positive things to celebrate, including amazing topography, personality, industry, the contribution of heritage to community pride and tourism, and the City's small town feel. For some, reinvention includes making Saint John a competitive alternative to Rothesay and Quispamsis, perhaps by combining the amenities of the outlying suburbs with the arts, culture and restaurants of Saint John. On the other hand, making people feel like they are part of one Saint John is one of the key challenges to creating a positive and widely shared image of the City. ... Sustainability We heard about ideas to make Saint John a sustainable city, such as curbside recycling, active transportation as a key element of sustainable development, and better environmental policies, such as protected green spaces, marshlands, and waterways like the Saint John River. Other suggestions included: Harbour Clean Up, a sustainable storm water retention policy as an alternative to the installation of drainage pipes related to the 100 year flood plain, and a district heating system to serve the Uptown, working in partnership with Irving Pulp and Paper mills to supply waste 40 P&-nSI 223 ... la reinvention de notre image Nous avons entendu que les citoyens de Saint John sont trop modestes et que la Ville doit reinventer la vision qu'elle a d'elle- meme. Saint John est une ville tres urbaine qui comprend le plus grand nombre de centres culturels et de restaurants de la province; c'est la ville la plus cool du Nouveau - Brunswick! » Saint John a bien d'autres elements positifs a celebrer, comme son incroyable topographie, sa personnalite, son industrie, la contribution de son heritage a la fierte de la collectivite et au tourisme, ainsi que son atmosphere de petite ville. Pour certains, la reinvention consiste a faire de Saint John une solution de rechange competitive a Rothesay et Quispamsis, en combinant par exemple les commodites des banlieues peripheriques aux arts, a la culture et aux restaurants de Saint John. De plus, faire en sorte que les gens sentent qu'ils font partie d'une ville de Saint John unique est I'un des principaux defis qui permettra de creer une image positive et largement partagee de la Ville. ... la durabilite Nous avons entendu des idees visant a faire de Saint John une ville durable, comme le programme de cueillette des matieres recyclables, le transport actif en tant qu'element cle du developpement durable et de meilleures politiques environnementales, comme des espaces verts, des marais et des voies navigables (comme la riviere Saint -Jean) proteges. Les autres propositions etaient les suivantes : le nettoyage du port, une politique durable de retention des eaux pluviales comme solution de rechange a ('installation de tuyaux de drainage lies au niveau d'inondation dit seculaire, et un reseau de chauffage dans le district qui desservira le centre - ville, en collaboration heat. We also heard about a desire to incorporate smart growth principles into the Municipal Plan, including: mix of land uses, building compact communities, providing transportation choices, creating diverse housing, developing in existing communities, utilizing greener, smarter buildings and infrastructure, fostering unique neighbourhood identity, nurturing engaged citizens, and providing access to amenities and daily needs by making walking, cycling and public transit more attractive and feasible. Community Engagement Mobilisation communautaire Choices for Getting Around Q Choix pour se deplacer Q Waterfront Use, Access and Enjoyment Utilisation et acces du secteur riverain avec les usines de la societe Irving Pulp & Paper pour fournir de la chaleur residuelle. Nous avons aussi entendu le souhait d'integrer des principes de croissance intelligente clans le plan municipal, comme : ('utilisation variee des terres, construire des collectivites unies, fournir des choix de transports, creer des logements divers, se developper a partir des collectivites existantes, utiliser des immeubles et des infrastructures plus intelligents et plus ecologiques, nourrir une identite de quartier unique, eduquer des citoyens engages, fournir I'acces aux commodites et aux besoins quotidiens en rendant la marche, le velo et les transports publics plus attrayants et faciles. 1 Protecting the Natural Environment Protection de 1'environnement naturel Smart Growth Croissance intelligente 3 Complete Communities Collectivites completes Planning for Strong Economies Planification pour assurer une economie forte The Public Realm G G Celebrating Arts, Culture and Heritage Le domaine public 224 ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 41 ...Transportation We heard about the need to strengthen transit by improving wheelchair accessibility, better schedules and routing, and the addition of shuttle vans in low density areas. We also heard about the desire to promote active transportation (walking, cycling, non - motorized transport) by improved sidewalk maintenance and more bicycle routes, as well as wayfinding, signage and better connectivity for both walking and cycling, such as connections between schools, recreation areas and other public buildings. Specific suggestions include a pedestrian bridge or water taxi between Uptown and the West Side, requirements for sidewalk /cycling facilities or a multi use trail in all new developments, including bicycle lock ups, change rooms and showers in retail, office and residential buildings. Other suggestions are to plan for active transportation for seniors, as well as to include facilities for walking, cycling and transit when a new road is constructed or an existing road is upgraded /worked on. 42 225 ... le transport Nous avons entendu le besoin de renforcer le transport en commun en ameliorant I'acces pour les fauteuils roulants, de meilleurs horaires et circuits et I'ajout de navettes dans les regions peu peuplees. Nous avons egalement entendu le souhait de promouvoir le transport actif (la marche, le cyclisme, le transport non motorise) grace a un meilleur entretien des trottoirs et a une augmentation des pistes cyclables, ainsi qu'a des panneaux d'orientation et de signalisation et a un meilleur reseau pour la marche et le cyclisme, notamment entre les ecoles, les aires recreatives et les autres edifices publics. Des propositions precises concernent une passerelle pour pietons ou un bateau -taxi entre le centre -ville et le cote ouest, des exigences en matiere de trottoirs et de pistes cyclables ou un sentier a usages multiples dans les nouveaux amenagements, y compris des casiers a bicyclettes, des vestiaires et des douches dans les immeubles de magasins, de bureaux et residentiels. II a egalement ete suggere de prevoir des moyens de transport actifs pour les personnel agees, ainsi que de faire les amenagements necessaires pour la marche, le cyclisme et les transports en commun lors de la construction d'une nouvelle route ou lorsqu'une route existante est renovee ou fait I'objet de travaux. ... le centre -ville Nous avons entendu que bien que la transformation du centre -ville soit une preoccupation pour bien des gens, elle ne prend pas la meme signification pour tout le monde : II est temps d'oublier la vision du centre -ville comme un endroit pour les families II faut prevoir plus d'endroits pour les bambins au centre -ville ,; Le centre -ville doit titre dynamique et accueillant pour les families durant le jour pour devenir un lieu d'activites pour les adultes le soi »; ...Uptown We heard that while transforming the Uptown is on many people's minds, transformation means different things to different people: "It's time to get over the idea that Uptown is for families" "Uptown needs more totlots" "Uptown needs to be dynamic and family friendly by day and a place for grown ups to play by night" "More mixed commercial spaces" "Diversity of entertainment in the Uptown - notjust bars" "More housing that fits the heritage look" "More green spaces Uptown" Specific suggestions included a grocery store, better transit connections between Uptown and Tucker Park, and removing barriers to development by making changes to parking regulations, permitting flexible uses for vacant top storeys, addressing perceived safety concerns, and relaxing requirements for retrofits, development densities, and height limits. ...Urban Design We heard about a desire to make Saint John beautiful through better urban design, including defining what a "quality neighbourhood" is and supporting neighbourhoods in getting there. We heard that new design guidelines for heritage buildings are wanted to promote their use and rejuvenation. Specific suggestions include increased access to the waterfront and to water (river, lake, ocean), bringing development on the waterfront forward, and narrowing and reurbanizing main streets. 226 Les lieux commerciaux doivent titre plus contrastes a Le centre - ville doit offrir du divertissement varie et non pas seulement des bars ,; Un plus grand nombre de logements qui respectent le patrimoine Plus d'espaces verts dans le centre -ville Parmi les propositions precises, on trouve une epicerie, de meilleures correspondances de transport entre le centre - ville et le parc Tucker et la suppression des freins a I'amenagement en apportant des modifications aux reglementations sur le stationnement, en autorisant une utilisation souple des etages superieurs vacants, en repondant aux preoccupations perques sur la securite et en assouplissant les exigences relatives a la modernisation, les densites d'amenagement et les limites de hauteur. ... 1'amenagement urbain Nous avons entendu le souhait d'embellir Saint John par un meilleur amenagement urbain, notamment en definissant ce qu'est un quartier de qualite et en aidant les quartiers a le devenir. Nous avons entendu que de nouvelles lignes directrices d'amenagement des immeubles patrimoniaux sont demandees afin de promouvoir leur utilisation et leur restauration. Des propositions precises consistent a ameliorer I'acces au secteur riverain et a I'eau (riviere, lac et ocean), a faire avancer I'amenagement du secteur riverain, ainsi qu'a reduire les rues principales et a revoir leur amenagement. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 43 Next Steps in the Engagement Strategy Hrocnaines etapes de la strategie de mobilisation Over the coming months, a number of planned activities will challenge Saint Johners to consider the potential of PlanSJ to contribute meaningful change to their day to day lives, and to the future of their City. By reaching out to engage people where they live, work and shop, PlanSJ engagement activities will invite all Saint Johners to contribute their hopes, dreams and concerns to shape a better future for their City. Dans les prochains mois, un certain nombre d'activites prevues ameneront les citoyens de Saint John a reflechir au potentiel du PlanSJ a contribuer a un changement serieux de leur vie quotidienne et au futur de leur ville. En s'adressant aux citoyens pour les mobiliser la ou ils vivent, travaillent et magasinent, les activites de mobilisation du PlanSJ inviteront tous les habitants de Saint John a faire part de leurs espoirs, de leurs reves et de leurs preoccupations pour faqonner un meilleur futur pour leur ville. Timeline and Consultation Activities / Calendrier et activites de consultation Winter /Hive' Spring/Printemps Summer/Ete Fall /Automne & Winter /Hiver 2009 2010 2010 2010 2010/2011 Project Public Defining Issues Setting the Scoping Launch & Opportunities Direction Portee Lanceni Definition des enjeux Determination du projet public et des perspectives de ('orientation Stakeholder Interviews, Opportunities+ Public Hearing Youth Engagement Public Project Launch Directions Workshop, Youth Engagement Entrevues avec Ies Atelier sur les possibilites intervenants, lancement at les orientations, public du projet participation des jeunes 2011 Confirmed Plan Draft Final for Growth and Municipal Municipal Change Plan Plan Confirmation du Ebauche du plan Version definitive plan tle croissance d'amenagement du plan municipal at de changement Community Open House, Focus Group Sessions, Public Hearing Youth Engagement Community Open House of Objections Jourri portes ouvertes Seances de groupe de Audience publique des pour Is collectivite, discussion, journee oppositions participation des jeunes portes ouvertes pour la collectivite Ongoing public engagement actNihes include the Plan SJ storefront, newsletters, Facebook, Twitter, video and Citizen Advisory Committee. 44 !�l(WS1 227 A new set of materials summarizing the project activities to -date has been installed at the neighbourhood displays and Storefront, and a third set of materials in June will highlight the Technical Background Report (to be completed in April). The Directions and Opportunities Workshop will take place on the last week of June and everyone is invited to participate. This Public Workshop will take place towards the end of the research phase in the PlanSJ process. This highly interactive workshop will provide participants with opportunities to define the themes to be addressed by the Municipal Plan. The kick -off presentation to be prepared by the Project Team will frame the discussion topics for the day. At the workshop, participants will have the opportunity to break into small focus groups to discuss the variety of themes to be addressed in the Plan, and to help the Project Team to refine their thinking about the issues and opportunities that will have been highlighted in the background research. A specially facilitated Youth Focus Group will enable young voices to be heard. Finally, participants will also be asked to help the Project Team define the elements to be included in different options to direct Saint John's potential growth and change. A workshop with Council and a working session with Staff will also take place in May, and regular meetings with the Steering Committee and Committee Advisory Committee will continue. In the Fall of 2010, options for how the City could grow and change will be available for your review and input at the Options for Growth and Change workshop. The structure and content of both the PlanSJ video and the youth engagement activities will be developed in the Spring of 2010. The next summary report on engagement will be produced at the conclusion of the June Directions and Opportunities Workshop, followed by the second newsletter. 228 Une nouvelle trousse de documents qui resument les activites du projet jusqu'a ce jour a ete placee aux affichages de quartier et au local, et en juin , une troisieme trousse de documents soulignera le rapport technique de base (qui sera termine en avril). Uatelier sur ('orientation et les possibilites aura lieu lors de la derniere fin de semaine du mois de mai, et tout le monde est convie a y participer. Cet atelier public se tiendra vers la fin de la phase de recherche du processus du PIanSJ. Cet atelier tres interactif permettra aux participants de definir les sujets a aborder dans le plan municipal. La presentation inaugurale preparee par I'equipe de projet fixera les sujets de discussion du jour. Au cours de cet atelier, les participants auront I'occasion de se reunir en petits groupes pour discuter des differents themes devant titre abordes par le plan et pour aider les membres de I'equipe de projet a peaufiner leurs points de vue sur les enjeux et les occasions qui auront ete mis en valeur lors des recherches de fond. Un groupe de discussion specialement cree pour les jeunes permettra a ceux -ci de s'exprimer. Enfin, on demandera egalement aux participants d'aider I'equipe de projet a definir les elements a inclure aux differentes options visant a gerer la croissance et le changement eventuels de Saint John. Un atelier avec le conseil et une session de travail avec le personnel auront egalement lieu en mai, tandis que les reunions regulieres avec le comite directeur et le Comite consultatif des citoyens se poursuivront. A I'automne 2010, vous pourrez passer en revue les options de croissance et de changement de la Ville et emettre vos commentaires dans le cadre de I'atelier sur les options en matiere de croissance et de changement. La structure et le contenu de la video sur le PlanSJ et des activites de mobilisation de la jeunesse seront elabores au printemps 2010. Le prochain rapport sommaire sur la mobilisation sera redige a la fin de I'atelier dejuin sur ('orientation et les possibilites, suivi d'un deuxieme bulletin. ENGAGEMENT REPORT I RAPPORT SUR LA MOBILISATION 45 REPORT TO COMMON COUNCIL M &C2010- 131 April 22"d, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: The City of Saint Tohn SUBJECT: Update on Canada -New Brunswick Infrastructure Stimulus Fund Program — Safe, Clean Drinking Water Projects PURPOSE The purpose of this report is to update Common Council on the status of the Safe, Clean Drinking Water projects funded under the Canada -New Brunswick Infrastructure Stimulus Fund Program. BACKGROUND The Funding Agreement under the Canada -New Brunswick Infrastructure Stimulus Fund was signed by the Mayor and Common Clerk on September 8th, 2009. The Agreement provides funding cost shared equally by the City of Saint John, the Province of New Brunswick and the Government of Canada for six safe, clean drinking water projects: • Ocean Westway Water Transmission Installation $5,700,000 • Beaverbrook Avenue Watermain Installation $2,195,000 • Pipeline Road East Water Transmission Main $7,000,000 • Dever Road Water Transmission Main $3,900,000 • District Metering $1,400,000 • Reversing Falls Bridge Transmission Mains $3,800,000 $23,995,000 The Stimulus Fund Agreement specifies that all projects materially end construction prior to March 31St, 2011. It is also a condition that all requests for payments are to be made no later than April 30th, 2011. 230 M &C2010 -131 April 22n 2010 Page 2 ANALYSIS Since the September 8th, 2009 approval of funding, staff and the City's various consultants have been working diligently to advance this substantial group of projects. Following is a status update on each. Ocean Westway Water Transmission Main The Ocean Westway Water Transmission Main project includes installation of 3500 metres of 600mm diameter water transmission main and 2200 metres of 200mm water distribution main between Spruce Lake and Gault Road. The project was tendered as Contract 2009 -11, with closing on December 23rd, 2009 and a resulting $1,100,000 positive difference within the $5,700,000 budget allocated for the project. Construction began in early April 2010 and will continue until completion in the Fall of 2010. Beaverbrook Avenue Watermain Installation The Beaverbrook Avenue Watermain Installation project includes construction of 960 metres of 400mm diameter water transmission main, combined with sanitary sewer, storm sewer and street reconstruction projects required to be completed within common project limits. Tenders closed on February 3rd, 2010 for Contract 2009 -24: Beaverbrook Avenue Watermain Installation and Street Reconstruction, resulting in a $400,000 positive difference under the $2,195,000 amount allocated for the watermain Stimulus component. Construction on this project began in late March 2010 and will continue until completion in the Fall of 2010. Pipeline Road East Water Transmission Main The Pipeline Road East Water Transmission Main project includes the installation of 3200 lineal metres of 1050mm diameter and 80 lineal metres of 900mm diameter water transmission main between Phinney Hill and the Lakewood Heights Pumping Station. The tender for this project was advertised on April 13th, with closing scheduled for May 5th, 2010. It is anticipated (dependent on contractor schedules) that pipe installation work would commence in late June or early July, for completion not later than March 31St, 2011. Dever Road Water Transmission Main The Dever Road Water Transmission Main project includes installation of 2060 metres of 600mm diameter water transmission and 1400 metres of 200mm diameter water distribution main beginning at the intersection of Manchester Avenue and Dever Road and continuing along the entire length of Dever Road, Church Avenue and then along Main Street West terminating near Moosehead Breweries. The project also includes 470 metres of watermain on Greenhead Road from Dever Road to Milford Road. The tender for this project was advertised on April 20, 2010 and is scheduled to close on May 12, 2010. It is anticipated (dependent on contractor schedules) that pipe work would commence in late June or early July, for completion not later than March 31St, 2011. 231 M &C2010 -131 April 22n 2010 Page 3 District Meterin The District Metering project consists of the installation of flow meters on watermains in various zones of the water system. Flow data from these and previously installed system meters will be utilized to manage the water system, audit water use demands by district /subdivision and identify possible water system leakage. This is a tool that is essential for the management of a modern public water system. The tender for this project is scheduled to be advertised on May 27th, with a closing date of June 23rd, 2010. Meter installations would follow with a completion date not later than March 31St, 2011. Reversing Falls Bridte Transmission Mains The Reversing Falls Bridge Water Transmission Main project includes installation of two 500mm transmission mains, each 200 metres in length on Reversing Falls Bridge, to replace the existing 475mm pipeline. These mains are required to be permanently fixed to the underside of the bridge. The bridge itself is the property of the New Brunswick Department of Transportation ( NBDOT) and, in order to carry out this project, the City is required to enter into a Highway Usage Permit (HUP) agreement with the Province. Three significant issues are impacting the ability to proceed with this project at this time: 1. A requirement for the City to assume responsibility and associated risks for structural reinforcement of the Reversing Falls Bridge related to securing a HUP agreement; 2. A significant additional cost burden associated with a substantial structural design and reinforcement component added to the project scope (related to the HUP); and 3. Traffic management implications involved with major work taking place on both bridges over the St. John River at the same time. CBCL Consulting Engineers Limited was retained in 2007 to complete design of the watermain installation, including a detailed structural analysis of the bridge and its capacity to carry two 500 mm watermains, instead of the single 475mm main. The project, with design at the 90% completion stage, was placed on hold and tentatively planned for 2012 - pending funding approval for construction. Required funding came available earlier than planned, under the Canada New Brunswick Infrastructure Stimulus Fund in September 2009, and the City's consultants were directed to resume and complete the detailed design process. Staff and the City's consultants met with NBDOT representatives in Saint John on December 8th to re- introduce the project to them and to clarify the submittal process for a HUP agreement. NBDOT requested an update of the traffic plan based on newly published standards and suggested that an outside consultant review the drawings for purposes of approving the HUP agreement. It was agreed that the design package would be submitted in January 2010. Design drawings were finalized and submitted to NBDOT on January 12th, 2010 towards securing the required HUP agreement. 232 M &C2010 -131 April 22n 2010 Page 4 NBDOT provided comments on the structural component of the design to the City's consultants on February 16th, following an independent review of that design by the Province's consultants. A meeting in Fredericton followed on February 22nd to address those comments. At that time, it was determined that the structural requirements for a HUP agreement could be considerably greater than what had been provided for in the design. The Reversing Falls Bridge, constructed in 1915, quite properly called for a high degree of due diligence on the part of NBDOT. Another meeting followed on February 26th to confirm specific design parameters and assumptions of structural condition. The direction from NBDOT led to a structural re- analysis using more rigorous design parameters - to determine the structural reinforcing that would be required. It is noteworthy that this renewal work should be undertaken at some point, regardless of any additional load from the watermains. However, given the Province's long -term plan of improvements for its inventory of bridge structures (and budget allocations), the Reversing Falls Bridge is not currently scheduled for work. Given this, NBDOT would require the City to assume responsibility for the required work as a stipulation of its HUP agreement. The second analysis completed by CBCL, based on the updated design parameters and corrosion assumptions, indicates that a significant number of structural members on the bridge may require strengthening before new watermains could be installed. Such a structural upgrade component would add significantly to project costs, possibly up to 25% or more. This is neither part of the funding envelop, nor typically a responsibility that the City of Saint John should assume (for another jurisdiction's infrastructure). This is a system critical and complex watermain installation to be undertaken in a very restricted work zone. Staff and the City's consultants have met and communicated with NBDOT personnel on several occasions since February 22nd to better understand expectations, including the extent of a physical condition assessment that should be undertaken, logistical requirements for the project and traffic management concerns. NBDOT staff has worked with the City and its consultants; we understand the rationale behind ensuring structural integrity of the bridge. The City needs to be careful concerning the funding required to complete all the necessary work; it should only proceed with that securely in place. Ratepayers of the water utility are not in a position to assume costs in excess of commitments already made. It is also imperative that necessary time be taken to finalize tender ready drawings and specifications, including those for a structural component (regardless of the jurisdiction that assumes responsibility for the structural work). It would then be necessary to conclude the Highway Usage Permit approvals process (typically a 6 -week process). Assuming all approvals are in place, the project would require six weeks to tender, sixteen weeks for the temporary works involved with construction (scaffolding, etc.), three weeks for required field inspections to confirm structural design assumptions, five weeks to complete the member strengthening program and twenty weeks for the actual watermain construction - a total of 50 weeks after HUP approval. The construction of the project also calls for careful traffic control and work zone safety measures. The Reversing Falls Bridge travelling surface would be narrowed to provide a hazard free work zone along its north side. After consultation with the NBDOT traffic authority, it is 233 M &C2010 -131 April 22n 2010 Page S anticipated that two -way traffic would be permitted (most of the time), with left turns onto Douglas Avenue restricted. A reduced pace of traffic would be expected. Connections of the new transmission mains at either end of the bridge will require extensive excavations that would close one or more lanes on Chesley Drive and Bridge Road for periods of time; with possibly complete closure of these roadways for short periods. It goes without saying that, with lane closures on the Saint John Harbour Bridge set to begin, traffic congestion in Saint John would be at an unacceptable level if both bridge projects were to be undertaken at the same time. We understand that the Harbour Bridge work is to be carried out in 2010 and 2011 (even possibly extending into 2012). The possibility of constructing the Reversing Falls Bridge Transmission Mains project in the off - peak construction season has been considered, including consultation with a qualified contractor. For reasons of constructability, safety and significantly higher cost, winter construction has been determined not feasible. Revised funding conditions, including a possible agreement with the Province for the structural component, would be necessary to continue with this project into the construction phase. CONCLUDING COMMENTS The Stimulus Fund Agreement requires all projects to materially end construction by March 31St, 2011. Should this condition of funding not be met, the Federal Government has the right to cancel funding in whole or in part, and further, it shall have the right to be repaid any funding advanced, in whole or in part, for any project that is not completed by the end of the program. It is also a condition that all requests for payments are made not later than April 30, 2011. Given the relatively late date of the Stimulus Funding Agreement (September 8th, 2009), there is some concern with the tight timeline for project completion. Council recently (M &C 2010 -54, March 29th, 2010) adopted the inclusion of a special Performance and Payment clause in the contracts for the final four projects. This clause will limit the City's financial risk should a contractor be unable to meet contractual obligations. Even with such a clause in place, however, there remains a natural concern with the March 31St, 2011 deadline, particularly for the Reversing Falls Transmission Main Project. The City should also be concerned that the Stimulus Fund Agreement does not allow the scope of an individual project to be increased to take advantage of any surplus funding and further that surplus funding that may be available from one of the six projects cannot be utilized to offset a funding shortfall that may arise when tenders close on any of the other approved projects. It is suggested that the Mayor and Common Council take steps to bring City of Saint John concerns to the attention of the appropriate Federal and Provincial authorities, and to work in conjunction with other municipalities and municipal associations to provide more practical conditions (e.g. deadlines) and a reasonable degree of flexibility to make the best possible use of available monies — as was originally intended by the Program. 234 M &C2010 -131 April 22n 2010 Page 6 The tight timelines and limited flexibility could contribute to higher project costs. RECOMMENDATION It is recommended that Common Council authorize the Mayor to send correspondence to and otherwise follow -up with the appropriate Federal and Provincial Government ministers and agencies to propose adjustments for the Infrastructure Stimulus program: 1. Extend the general deadline for project completion to September 30th, 2011; 2. Provide municipalities with a reasonable degree of flexibility regarding utilization of the overall Stimulus funding envelop provided to a municipality (among its various approved project components); 3. Undertake the Reversing Falls Bridge project jointly with the Province of New Brunswick, with NBDOT assuming responsibility for the structural bridge component and the City the water transmission mains, with approval to construct the works at a time that does not conflict with the Saint John Harbour Bridge renewal project; and 4. Alternatively, seek approval to replace the Reversing Falls Bridge Transmission Mains project with the following drinking water projects totaling $3,800,000: a. Spruce Lake Pump Replacement $1,300,000 b. Watermain Cleaning and Lining Phase 7 $1,200,000 c. Water Use Efficiency and Conservation Plan $400,000 d. Spruce Lake Industrial Park Potable Watermain $500,000 e. Woodward Avenue PRV $400,000 Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 235 REPORT TO COMMON COUNCIL M &C2010 -115 April 14th, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Update on Stormwater Management - Drainage Basins BACKGROUND Mi 77 The City of Saint John The City of Saint John has initiated an aggressive program to improve stormwater management in drainage basins across the community - in follow -up to the 2008 Stormwater Management Strategy and local area flooding caused by severe rainfall events in recent years; Tropical Storm Hanna (142 mm) in September 2008, Tropical Storm Danny (108 mm) in August 2009, and another heavy rainfall event (117 mm) in October 2009. The Strategy is a comprehensive plan for storm drainage, with three main components: 1. Storm Drainage Design Criteria Manual The design criteria manual provides consistent standards for analysis, design, review and assessment of storm drainage systems in Saint John. It was adopted by Council as a policy of the City and staff was asked to bring forward changes to related by -laws to ensure those align with the policy. 2. Marsh Creek Watershed Assessment A detailed review of the Marsh Creek drainage basin was carried out to consider flood management options. The City's consultants put forward a series of integrated recommendations to reduce the frequency and impact of flooding in this basin. Primary among these was a piped storm water diversion system. A cost - benefit analysis has since been completed to help determine the feasibility of proceeding with such a major infrastructure undertaking. 3. Delineation and Analysis of Other Drainage Basins The third part of the Strategy provided delineation of all drainage watersheds in Saint John (more than 600), identified issues in those and prioritized basins for further analysis. 236 Update on Stormwater Management —Drainage Basins April 14`h 2010 M &C2010 -115 Paget Engineering studies have been or are being undertaken for identified drainage basins to determine how best to control heavy runoff flows in these areas. This report seeks to update Council on the status of storm water management work. ANALYSIS Very heavy stormwater flows, local area flooding, water in basements and overwhelmed sewers are not experiences unique to Saint John; communities everywhere are being affected by extreme weather events. A major rain storm in June 2006 highlighted drainage issues in new subdivisions (under construction) and in older established neighbourhoods. The Glen Falls area was impacted again by the heavy rainfall and runoff in Marsh Creek, as it often has been over the years. The storm prompted a two - pronged response: local area drainage assessments and, very importantly, development of a Storm Water Management Strategy for the community. Tropical Storm Hanna in September 2008 caused more local flooding and prompted analysis of three neighbourhoods — Sherbrooke/Honeysuckle, Milford/Randolph and Sea Street Estates. The flooding effects of Tropical Storm Danny (August 2009) re- emphasized this and brought two other drainage areas to the fore (Meadowbank/Beach Crescent in Millidgeville and the Westgate Park Subdivision). The heavy rains also had impacts in the Newman's Brook drainage basin through the Crescent Valley /Churchill Boulevard neighbourhoods and several addresses in Portland Place. Since 2006, engineering studies have been commissioned for eight drainage basins. A summary of progress and current status of these is attached. It is apparent that not all past development practices in Saint John have reflected modern, "best practice" standards for storm water runoff. Strict adherence to the requirements of the Storm Drainage Design Criteria Manual (SDDCM), adopted by Council in December 2008 (as part of the Stormwater Management Strategy), is essential for all development. Correcting issues related to "system" overload can be very expensive. Given the costs involved and the technical/regulatory complexity of some circumstances, solutions need extensive planning, careful engineering and implementation scheduled over time. There are steps that that homeowners can and should take to lessen the potential for adverse effects on their properties. These are outlined in the attached pamphlet. A particular concern relates to roof leaders connected (directly or indirectly) to the sanitary or storm sewer systems. All roof drainage needs to be disconnected from sewer systems. Roof drainage directed to sanitary sewer laterals via basement drain tiles, for example, greatly increase the potential for sanitary back -ups into basements. Potential for 237 Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 3 this can be substantially reduced by simply having roof leaders spill out onto the ground. A good number of people still need to sever roof leader connections from the sewer system; a practice to be prohibited through municipal by -law provisions. Discharging basement drain tiles to sanitary sewers is also problematic, but often difficult to correct due to absence of a storm drainage alternative (below basement grade). Separation of combined sewer flows is an ongoing undertaking of the City. CONCLUSION Some engineering studies work has been completed and a number of drainage basin studies are expected to be finalized over the coming months. The City has responded to the issues arising from the severe rainfall events of recent years and staff members (with consultants) have met with affected residents. Where feasible, maintenance and remedial work has been undertaken. Several improvement projects have been approved and either implemented or in the process of being implemented. As engineering studies are completed, the particular issues in drainage basins are being identified and follow -up measures recommended. Some of these are straight forward and relatively inexpensive. Many, however, involve substantial work and considerable expense. These need funding approval and have to be programmed for implementation. Property owners also have a part to play in reducing the risk of water damage to their homes and in their neighbourhoods. As individual preliminary engineering studies are completed, staff reports will be brought forward for Council consideration, with recommendations for future direction. INPUST FROM OTHER SOURCES This report has been discussed with Planning and Development staff. RECOMMENDATION It is recommended that Common Council receive and file this report. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering 238 J. Patrick Woods, CGA City Manager Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 4 SUMMARY - DRAINAGE BASINS WEST SIDE ESTATES (GLENWOOD DRIVE • Significant rainfall event and local flooding in June 2006 • Initial response, clean up, temporary ditch diversion • NBSR crews cleared and made repairs at the culvert intake • Consultation process established with neighbourhood residents • Comprehensive analysis of the surrounding drainage basin undertaken; series of recommendations put forward to improve storm water flows and mitigate the potential for local flooding • Storm water system installed along Pipeline Road West in 2006 to redirect storm water runoff away from the new subdivision • Downstream cross culvert under Bay Street upgraded in 2007 • Environmental approvals received; accumulated soil, debris and fallen vegetation cleared from the stream to improve flows • Agreement concluded with New Brunswick Southern Railroad for a new, upgraded culvert under its rail line; installation completed by NBSR in September 2009 • All system work completed WESTGATE SUBDIVISION • Some basement flooding reported in August 2009; some residents concerned about current and planned development in the area • Funding identified in Operating Budget, RFP developed and a consultant engaged to prepare a preliminary engineering study of the drainage basin • Dialogue with residents • Draft of the consultant's report is expected in May 2010 239 Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 5 BRENTWOOD CRESCENT/WOODWARD AVENUE • Significant rainfall event and local flooding in June 2006; an ongoing problem • Investigative basin study undertaken, with resulting determination that trunk storm sewer on Woodward Avenue (Caledonia Brook) was undersized and surcharged in heavy flow events • Minor temporary local measures taken • New storm sewer installed within Brentwood Crescent to eliminate lateral conflicts with the sanitary system • Further engineering analysis undertaken to develop alternative solutions and prepare a preliminary design report; the report has just been finalized by the City's consultants • Dialogue with residents • A project for a new "rider sewer" to separate Brentwood Crescent households from the area's larger storm drainage system has been approved for funding, designed and land acquisition is in progress; tenders will be called on finalization of land matters • Local drainage improvements identified for Woodward Avenue will be acted upon • Staff will follow -up with a report specific to this drainage basin outlining recommendations and proposing implementation measures; information meetings with area residents will also be arranged MARSH CREEK DRAINAGE BASIN • Flooding event of June 2006 led to development of the Storm Water Management Strategy for Saint John, which included an assessment of the Marsh Creek watershed • The Strategy was adopted by Council on December 8th, 2008 • The primary recommendation put forward by the consultants for Marsh Creek basin was for a closed pipe diversion system to direct water from the upper areas of the watershed to Drury Cove in the Kennebecasis River; public meeting held on this • Before making a full funding commitment to proceed with a project of this magnitude and cost, it was recommended by staff that a cost - benefit analysis and preliminary design be prepared to determine feasibility • The final report on the preliminary design and cost - benefit analysis for the Marsh Creek Drainage Basin piped diversion system has been received; results will be reported on separately, with staff recommendations • An EIA would be required for the diversion project • Several private sector measures are underway or being considered, including a berm south of McAllister Place, wetland enhancement as environmental compensation for the LNG facilities and an outlet control structure at Lawlor Lake (Brookville Quarry) 240 Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 6 SHERBROOKE/HONEYSUCKLE DRIVE • Back -ups and flooding experienced in September 2008, Tropical Storm Hannah • Sanitary and storm lines video inspected and flushed as required • Damaged 48" storm sewer pipe in Meadowland Subdivision repaired • Engineering study budgeted for 2009; consultant engaged and study initiated • Tropical Storm Danny, August 2009 • Stormwater separation and street reconstruction project has been budgeted for Bleury Street; design underway and tendering is pending review of engineering study results • Back water valve designed and ordered for a storm/sanitary cross connection at the foot of Sherbrooke Street • Consultant has provided preliminary findings and submitted a draft report on March 22nd; both storm and sanitary system capacity issues have been identified; staff has reviewed and commented on draft report; recommended improvements will be costly • Dialogue with residents • Final engineering report, with recommendations, is expected in May • Staff will report on this drainage basin outlining recommendations and proposing follow -up measures; information meetings with area residents will also be arranged MILFORD /RANDOLPH DRAINAGE BASIN • Back -ups and flooding experienced in September 2008, Tropical Storm Hannah • Sanitary and storm lines video inspected and flushed, with root cutting as required • Engineering study budgeted for 2009; consultant engaged and study initiated • Tropical Storm Danny, August 2009 • Well attended public meeting held at the Milford Community Center in October 2009 • Ongoing videoing, sewer flushing and root cutting in support of engineering work • Consultant has put forward findings related to the Milford Trailer Park • Access road constructed to allow for completion of video inspections • Sanitary system capacity appears to be the primary issue in this area • A draft of the preliminary engineering report was submitted and reviewed by staff, with staff direction provided to the consultants on that document • A final preliminary engineering report on the Milford/Randolph Drainage Basin, with recommendations, received on March 25th, is being evaluated by staff • Staff will report on this drainage basin outlining recommendations and proposing follow -up measures; information meetings with area residents will also be arranged 241 Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 7 SEA STREET ESTATES • Overland flooding, erosion and basement flooding reported in June 2006 • Clean up work required by developer • Video inspection of sewer undertaken by City; clear but some deficiencies identified • Water in basement reported in another rainfall event; local street storm sewer overwhelmed by overland flows and surcharged, causing lateral back up • Meetings between staff, developer and developer's consultant confirmed that original storm drainage design did not account for overland flows from railway culverts; flows in trunk sewer on Sea Street at capacity • Discussions with developer and his consultant regarding potential solutions, but meaningful designs or actual work not progressed beyond discussion stage • September 2008, August 2009, October 2009 and other rainfall events produced overland flows and erosion similar to 2006 • Funds for a City engineering study allocated, consultant engaged and final report submitted in March 2009 • Tender called by the City to twin the outflow storm pipe on Sea Street (dedicated for flows from Sea Street Estates); work completed except for asphalt reinstatement • Discussions with developer on a shared approach to completing further work that should be undertaken within the subdivision; not accepted by developer and, as such, unresolved drainage issues remain MEADOWBANK/BEACH CRESCENT ■ Isolated sewer back -ups and basement flooding experienced in September 2008, Tropical Storm Hannah ■ Sanitary and storm lines video inspected and flushed, with root cutting as required ■ Tropical Storm Danny, August 2009; further follow up and inspections undertaken ■ 2010 Capital funding for engineering analysis of this drainage basin pre- approved and a consulting engineering firm engaged in fall of 2009 ■ Sanitary back up issue along Donaldson Street included for analysis ■ Dialogue with residents ■ Sanitary back -ups and system capacity in long developed areas appear to be the primary issues in the drainage study for this area ■ It was feasible to install a new section of sanitary sewer on Meadowbank Avenue to redirect flows and alleviate system surcharging at one location ■ Draft of the preliminary engineering report expected in May 2010 242 Update on Stormwater Management —Drainage Basins April 14`h 2010 M & C 2010 —115 Page 8 NEWMAN'S BROOK DRAINAGE BASIN ■ Isolated flooding reported in August 2009 ■ Basin area had been subject to an earlier analysis associated with Harbour Clean —Up • Sewers that discharge into "Newman's Brook" carry primarily combined sanitary and storm flows • "Newman's Brook" runs underground through a large culvert/sewer system from behind Hazen White St. Francis School, down Churchill Boulevard, through Sobeys lot, under Adelaide Street and Shamrock Park to discharge to the river at Spar Cove • Consultant resources were utilized to a number of private property owners experiencing basement water • Dialogue with representatives of NB Housing and CMHC regarding flooding affecting public housing in the Crescent Valley / Rifle Range area ■ Sewer separation projects have been completed in the area and will be ongoing into the foreseeable future; 2010 separation projects include Beaverbrook Avenue and Visart Street, plus a new section of sanitary pipe is being installed from Sandy Point Road (behind HWSF School to connect with the separated system on McLaren Boulevard) ■ Planned separation projects will not resolve all area drainage issues in the short term; redevelopment of public housing properties presents an opportunity to plan for drainage solutions; further discussion with NB Housing and CMHC is required to address issues of ownership and responsibility ■ Steps to mitigate the effects on affected properties will be considered where feasible in the short term - until separation projects are constructed and combined flows eventually eliminated 243 SIX WAYS TO STAY DRY: it 1. Effective Downspout Drainage roper Lot Grading 3. Swales - c f— .. OW 4. Sump Pumps 0.5. Backflow Preventers �. N Proper Lot Grading 1 dens f f 1 � f / ' information Bulietin �1 Measures to REDUI al stor r and tnage sys- nnot guarantee basement flood pro- . every house in the city. AN basement is more than just a nui- sance. Restoration of a finished basement may cost thousands of dollars. A flooded basement may cause your insurance premi- ums to rise or make it difficult to obtain insur- ance. To protect your home from basement flood- ing, we invite you to take a look at things you can do to reduce the risk of basement flooding. The City of Saint 1. Effective Downspout Drainage Downspouts should be disconnected from the drain tile and extend at least 1.8 metres (six feet) from your basement wall to drain away from the house toward a street or drainage swale. This ensures roof water doesn't enter onto the drain tile around your founda- tion. Cap any connections to the drain tile. 2. Proper Lot Grading Land should slope outward from the foundation of the house for a minimum of 1.8 metres (six feet). If the lot slopes toward the house, surface water will enter the drain tile and overload the drainage system. Use im- pervious materials such as clay or a plastic drainage mat near the surface to limit the amount of surface water that finds its way to the drain tile. P Build up any settled ground around your house so that water always flows away from your basement walls. Sidewalks, patios, decks, and driveways can settle over time and allow water to drain back toward your home. Sump and Sump Pump Backwater Valve Impervious 4. sump Pumps A sump pump is necessary if the drain tile around your foundation is already connected to a sump pit. If there is not already a connection from a sump pit in the basement to the drain tile, avoid making a connection, as it creates a basement flooding risk. d Seal all openings in the basement walls and floor where (� they are below the ground. If water continues to enter, a sump pump in a sump pit can be used to remove it. Q The sump can be created by cutting out a section of the concrete floor, excavating the material below and recasting the sump 600mm x 600mm x 300mm deep (2ft x 2ft x 1ft deep). The new sump should be sealed Eavestrough to the basement floor so that water cannot leak in be- tween the new sump and the floor. WckwatValvp and Acce Ch mber Sanitary Sewer Late I Swales A swale is a wide shallow channel with gently slop- ing side slopes. Provide swales along the back and/ or side property boundaries to limit flows towards your house. The swales should be as large as possible to slow runoff. 0% The sump pump should discharge the water onto your property, well away, 1.8 meters (6ft) from the founda- tion walls. Avoid directing the discharge to neighbour - ing properties. It is never acceptable to discharge sump pumps to the sanitary sewer. 5. Backflow Preventers Install a backwater valve that reduces the possibility of the storm sewer from backing up into your building drain. * Note, a backwater valve is recommended on all sanitary sewer laterals to reduce the risk of basement flooding from the sanitary sewer. Storm Lateral 6. Rain Gardens Install a rain garden to limit flows to the storm sewer or neighboring properties. Rain gardens are planted de- pressions that are designed to absorb rainwater runoff from impervious areas like roofs, driveways, walkways, and compacted lawn areas. This reduces rain runoff by allowing stormwater to soak into the ground. REPORT TO COMMON COUNCIL M & C 2010 -138 April 21, 2010 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: M. The City of Saint John SUBJECT: Combined Sewer Overflow Reduction Strategy — Eastern Wastewater Treatment Facility Collection System BACKGROUND The approved 2009 Water & Sewer Capital Program includes a project to develop a Combined Sewer Separation Strategy for East Saint John. The project includes the funding necessary to engage engineering services to complete the following: ■ Site Surveys, Preliminary Investigation and Data Collection; ■ Fully Operational and Calibrated Model of the Wastewater Collection System ■ Combined Sewer Separation Strategy ■ Preliminary Design, Preliminary Cost Estimates and Detailed Strategy Report PURPOSE OF THE REPORT The purpose of this report is to make a recommendation for consulting engineering services for this project. ANALYSIS On March 16, 2009 (M &C 2009 -65) Common Council approved a recommendation authorizing staff to conduct the necessary negotiations with CBCL Limited to carry out the East Saint John Combined Sewer Separation Strategy. On October 1, 2009, with a comprehensive and detailed scope of work document developed by staff, a proposal for consulting engineering services was requested from CBCL Limited. In response, CBCL Limited submitted a proposal on October 22, 2009. On December 11, 2009 staff requested CBCL Limited to adjust the scope of the proposal and resubmit. On March 12, 2010 CBCL resubmitted the proposal for the Combined Sewer Overflow Reduction Strategy — Eastern Wastewater Treatment Facility Collection System. 246 M &C2010 -138 April 21, 2010 Page 2 A Review Committee consisting of the following staff completed an analysis of the submission: ■ Brian Keenan, P.Eng. Engineering Manager, Municipal Engineering ■ Kendall Mason, P. Eng Municipal Engineer ■ Graham Huddleston, P. Eng. Operations Manager, Environmental Protection ■ Dave Logan, CPPB Purchasing Agent / Manager, Materials and Fleet Management Each member completed a review of the submission, and a subsequent meeting of the Review Committee was held to jointly discuss the information presented in the CBCL Limited proposal. The upset price contained in the proposal was also evaluated and the committee agreed that the consultant's requested fee was appropriate for submission to Council for approval. The submission from CBCL Limited met all of the requirements of the request for proposal, in a manner acceptable to the committee, with a cost - effective bid for the project. FINANCIAL IMPLICATIONS The proposed cost of the work from CBCL Limited to provide engineering design services is approximately $ 366,119.65 including the City's eligible HST rebate. An amount of $400,000 was included in the 2009 Water & Sewer Utility Fund Capital Program for the development of the Combined Sewer Separation Strategy for East Saint John. POLICY — ENGAGEMENT OF ENGINEERING CONSULTANTS Notwithstanding the City's Procurement Policy for engagement of Professional Services, Common Council has authorized staff with the approval of M &C 2009 -65 to conduct negotiations for the engagement of an engineering consultant for this project. As identified in M &C 2009 -65 the costs incurred by the consultant will be paid in accordance with the Association of Professional Engineers and Geoscientists of New Brunswick schedule of suggested fees for engineering services, as per Section 3 fee basis "A ": time based. 247 M &C2010 -138 April 21, 2010 Page 3 RECOMMENDATION It is recommended, that the proposal from CBCL Limited for engineering services for the Combined Sewer Overflow Reduction Strategy — Eastern Wastewater Treatment Facility Collection System be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner, Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 248 REPORT TO COMMON COUNCIL April 22, 2010 M &C2010- 140 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: RESPONSE TO DUKE STREET WEST STOP SIGNS REQUEST BACKGROUND M. The City of Saint John At its April 12, 2010 meeting Common Council resolved "that the City Manager report on the suitability of placing stop signs on Duke Street West at the intersections of Lancaster St. and City Line for the dual purpose of traffic - calming and less treacherous circumstances for drivers emerging from either street during the winter months." ANALYSIS Staff completed a field assessment of the two issues raised in Councillor Killen's letter presented at the April 12 meeting. The two issues were: (1) speed of vehicles on Duke Street West from Lancaster Avenue to Ludlow Street, and (2) motorists' difficulty in entering Duke Street West from the connecting Lancaster Street and City Line. Concerning the first issue, the speeds of vehicles were measured on Duke Street West between City Line and Lancaster Street from the afternoon of April 16 to the afternoon of April 20. The average speed was 46 KM/H and the majority (85 %) of vehicles were traveling at 55 KM/H or lower. The speed limit of Duke Street West is 50 KM /H. From this data, staff concluded there is no significant speeding on Duke Street West. Concerning the second issue, staff reviewed the Lancaster Street and City Line approaches to Duke Street West. Both approaches are on an inclining grade. Vehicles completing left or right turns from these streets would therefore require more time to accelerate than at an at -grade intersection, which would be compounded during winter conditions during times when the streets are slippery. 249 M &C2010- 140 April 22, 2010 Page 2 Installation of Stop signs on Duke Street West at Lancaster St. and City Line were suggested as one potential solution to resolve the two issues. Stop signs are warranted on the Lancaster Street and City Line approaches to the two respective intersections as these are the connecting streets. Therefore, Multi -Way Stop intersections would be created if Stop signs were installed on the Duke Street West approaches. The Manual of Uniform Traffic Control Devices for Canada does not recommend the use of Multi -Way Stop signs for the purpose of controlling speed. In fact, data from across North America demonstrates that Stop signs can have little positive impact on vehicle speed and can actually cause increased speeds. Multi -Way Stop signs are warranted in particular situations, such as where the vehicle volumes of the connecting streets are approximately equal to the through street, where there is significant delay to vehicles entering the intersection from the connecting street, where there are a number of vehicle collisions at the intersection, or ahead of when traffic signals are to be installed. None of these situations are present at either intersection. Staff confirmed through the Traffic Division of the Saint John Police Force that no vehicle collisions have been reported at either intersection in the past year. Concerning the difficulty of entering Duke Street West from Lancaster Street or City Line, motorists deciding when it is safe to turn left or right need to be able to see that no vehicles are approaching the intersection on Duke Street West within a certain distance. This required site distance is determined based on factors such as speed of vehicles on Duke Street West and the time required to complete the turning movement including a factor to account for the inclining grade. The site distance available for a motorist exiting City Line is sufficient but only if on- street parking is prohibited on the south side of Duke Street West between Champlain Street and City Line. On- street parked vehicles block the view for a motorist, thereby reducing the available site distance below what is required. On- street parking is available on the adjacent block — City Line from Duke Street West to Guilford Street — for any buildings with insufficient off - street parking. On- street parking on the south side of Duke Street West between City Line and Lancaster Street is already prohibited; parked vehicles on this street block would also impede the required site line. It is important to note that if Stop signs were to be installed on Duke Street West at City Line, on- street parking on the south side of the street would be prohibited for a distance of 10 metres from the Stop sign between Champlain Street and City Line. The site distance available for a motorist exiting Lancaster Street is not sufficient. As an alternative to installing unwarranted Stop signs on Duke Street West at Lancaster Street, staff recommends converting the section of Lancaster Street (Duke Street West to Guilford Street) into a one -way street in the southerly direction to prevent motorists from attempting to exit Lancaster Street onto Duke Street West. Minimal impact on traffic flow would be anticipated with this restriction in movement because the grid- design of Lower West's transportation network provides multiple alternative travel paths. 250 M &C2010- 140 April 22, 2010 Page 3 CONCLUSIONS There was not evidence of significant speeding on Duke Street West from Lancaster Avenue to Ludlow Street. No traffic calming measures are therefore warranted at this time. Alternative solutions to installing unwarranted Multi -Way Stop signs at the intersections of City Line/Duke Street West and Lancaster Street /Duke Street West would address motorists' concerns of the steep grade from City Line and Lancaster Street. Prohibiting on- street parking on the south side of Duke Street West between Champlain Street and City Line would improve to acceptable levels the site line needed by a motorist trying to exit City Line. Converting the section of Lancaster Street (Duke Street West to Guilford Street) into a one -way street in the southerly direction would prevent motorists from attempting to exit Lancaster Street onto Duke Street West where insufficient site lines are available. RECOMMENDATION Staff recommends that Council amend the Traffic By -Law as follows to address the community's traffic concerns on Duke Street West expressed in this report and that this be referred to the City Solicitor to be put in proper form and translated: a) Amend Schedule B (No Parking Anytime) by adding Duke Street West, South side, from Champlain Street to City Line, and b) Amend Schedule D (One Way Streets) by adding Lancaster Street from Duke Street West to Guilford Street in the southerly direction. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 251 REPORT TO COMMON COUNCIL April 22, 2010 M &C2010- 141 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: LOCH LOMOND ROAD SPEED LIMIT BACKGROUND M. The City of Saint John At its March 29, 2010 meeting Common Council resolved "that consideration be given to establish a consistent speed limit of 70 km per hour on Loch Lomond Road from the airport to the City, and that the matter be referred to the City Manager for review and recommendation." This report summarizes staff's analysis and recommendations. ANALYSIS Loch Lomond Road runs from Bayside Drive (Kane's Corner) in the City centre to St. Martin's Road beyond the Saint John Airport. Unfortunately over the years Loch Lomond Road has developed characteristics of an arterial street given its direct link to the Airport, Airport Arterial and adjacent municipalities, a collector street given its connection to many subdivisions, and a local street given its direct access to residential, institutional, commercial, industrial and other land uses. This situation creates challenges in defining traffic characteristics of this City street such as a speed limit. Considering the transportation network in the Municipal Plan update process is positive when future land use decisions are made to mitigate such situations. In 2009 the Transportation Association of Canada published the "Canadian Guidelines for Establishing Posted Speed Limits ". Eleven criteria are considered in these guidelines: the density of horizontal and vertical curves in the road, the road width available to vehicles, roadside hazards, use of the transportation corridor by pedestrians and cyclists, pavement condition, intersections with roads, driveways and interchanges, and the presence of on- street parking. One special circumstance described in the Guideline, being traffic congestion, is also applicable in this situation. Generally, the greater these criteria are encountered on a street, the lower the speed limit. 252 M &C2010- 141 April 22, 2010 Page 2 From Bayside Drive to Hickey Road, Loch Lomond Road has several steeper vertical curves, sidewalks and crosswalks used by pedestrians, several signalized and many un- signalized road intersections, dense direct access to residential, institutional, commercial and industrial properties, and heavy vehicle congestion during some periods of time. From Hickey Road to St. Martin's Road, Loch Lomond Road has more horizontal than vertical curves, some portions of adjacent sidewalk, several un- signalized intersections with subdivision collector streets, less dense but consistent adjacent land access and less but at times notable congestion. The entire length of Loch Lomond Road is proposed to be part of the City's primary cycling network. Although the available average road width is similar to other arterial streets, vehicles will need to share a portion of this width with this more active mode of transportation in the future. Decreasing the road width available to vehicles and presence of bicycles require consideration for a lower speed limit. Consistency of the speed limit on a street, as pointed out in the Council resolution, is important. Compliance with a posted speed limit is positively influenced by infrequent fluctuations in speed limit and by matching the speed limit to the characteristics of the road. Staff concludes based on evaluation using these criteria that the section of Loch Lomond Road from Bayside Drive to Hickey Road should have a consistent posted speed limit of 50 KM/H and a consistent speed limit of 60 KM/H should be applied from Hickey Road to St. Martin's Road. Staff believes a 70 KM /H speed limit is too high for most, if not all, City streets. A number of amendments to the Traffic By -Law require Council's approval to implement these speed limit changes. These amendments include: • Adding Loch Lomond Road with limits of Hickey Road to Evergreen Avenue to Schedule M -1 (60 KM /H Speed Limits). • Deleting from Appendix A (Speed Limits on Provincial Highways) the following: Loch Lomond Road with limits Kane's Corner to St. Anne's Street (50 KM /H), Loch Lomond Road with limits St. Anne's Street to Greenwood Street (70 KM/H), Loch Lomond Road with limits Greenwood Street to '/2 mile east (50 KM/H), and Loch Lomond Road from above point to Evergreen Avenue (70 KM /H). These sections of Loch Lomond Road are no longer Provincial responsibility and therefore should be removed from this Appendix to reflect the recommended consistent speed limits and to reflect Municipal responsibility. An additional entry in Appendix A for Loch Lomond Road (limits of Evergreen Avenue to St. Martin's Road) should remain in the By -Law as this section of the road is still under Provincial responsibility and is already listed with a 60 KM/H speed limit. • Other than the recommended amendments listed above, no additional Traffic By -Law amendment is required to reflect the recommended speed limit of 50 KM/H from Bayside Drive to Hickey Road. 253 M &C2010- 141 April 22, 2010 Page 3 INPUT FROM OTHERS The Traffic Division of The Saint John Police Force, being a key stakeholder with responsibility for speed limit enforcement, was contacted and supports staff's conclusion. Active Transportation Saint John, a local community group that encourages and assists implementation of alternative modes of transportation such as cycling, also supports staff's conclusion. Loch Lomond Road, from the Airport Arterial to St. Martin's Road, remains a portion of the Provincial highway system. The speed limit on this section of road is already posted at 60 KM/H and therefore no input from the Department of Transportation is required. RECOMMENDATION Staff recommends that Council amend the Traffic By -Law as detailed in this report and that this be referred to the City Solicitor to be put in proper form and translated. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 254 REPORT TO COMMON COUNCIL April 22, 2010 M &C2010- 142 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: WESTMORLAND ROAD TRAFFIC IMPROVEMENTS BACKGROUND The City of Saint Tohn Westmorland Road's role as a key transportation link, particularly from Loch Lomond Road to McAllister Drive, has increased in importance in response to expanding development in the area. Besides this changing role, Westmorland Road also continues to serve as a collector for subdivisions and a direct access for the residents that live beside and directly on this City street. Residents have indicated to both members of Council and staff that access to Westmorland Road has become too difficult. ANALYSIS Traffic on a street functions effectively when the characteristics of the street closely match one classification. Westmorland Road however has characteristics of a local street classification as it provides direct access to residential driveways, as well as a residential collector street as it provides access to subdivision streets, and a commercial collector as it provides access to a retail district. Solutions to improve the functionality of one classification can be unfavorable to another, which presents challenges. The transportation network is a key component of the Municipal Plan update to effectively consider such situations when planning future development. Westmorland Road is a primary access for many residents that live between Loch Lomond Road and Consumers Drive. Many driveways access directly onto Westmorland Road. Dead end streets, including Tisdale Lane, Jardine Street, Derrick Court, Fern Street, Hockey Street, and Floral Street have only one access to Westmorland Road. The subdivision to the north of Westmorland Road bounded by McLaughlin Crescent and Northumberland Avenue has two points of access only to Westmorland Road since an access to Rothesay Avenue was removed to address a serious safety hazard and to calm the speed and volume of vehicles travelling in the neighbourhood. After strongly expressing their concerns about safety, area residents worked closely with the City to arrive at an effective solution. 255 M &C2010- 142 Page 2 Several streets to the south of Westmorland Road, such as Kilburn Avenue, Margaret Street, and Ellerdale Street have access to Westmorland Road but also have an alternate access to Loch Lomond Road. Improving access for residents to and from Westmorland Road would be accomplished by creating more gaps in traffic on Westmorland Road. Decreasing the volume of traffic on Westmorland Road, reducing the length of queued vehicles at intersections, and creating new gaps in traffic by stopping vehicles on the street were investigated to reach this goal as presented in the below options. Option 1: Remove Eastbound Access to Westmorland Road from Loch Lomond Road Within this option, left -turns from Loch Lomond Road to Westmorland Road would be prohibited forcing through - traffic to access the large retail area near McAllister Drive using Loch Lomond Road, then Commerce Drive and Consumers Drive or using Rothesay Avenue then Retail Drive. Left -turns from Loch Lomond Road to Valley Street, Ridge Street, Rockcliffe Street, and St. Anne Street would also be prohibited to prevent through- traffic from using these residential streets as a short-cut. Preventing eastbound through- traffic on Westmorland Road would increase the gaps in traffic for residents living on Westmorland Road to more easily access the street. However, this eastbound access from Loch Lomond Road would also not be available to the residents forcing them to also use one of the two alternate longer routes, which would be a significant inconvenience to these residents. Option 2: Install Informational Signage on Loch Lomond Road at Westmorland Road to Direct Through Traffic Along Loch Lomond Road to Gain Access to Retail Area Within this option, informational signage would be installed within site of eastbound motorists on Loch Lomond Road near Westmorland Road directing them to remain on Loch Lomond Road, instead of turning left to Westmorland Road, to gain access to the east side retail area. This signage would cause some visiting motorists to remain off Westmorland Road but would be rather ineffective for motorists familiar with Saint John's street system. This inexpensive option would be an alternative to implementing Option #l. Option 3a: Decrease Westbound Queuing on Westmorland Road at Loch Lomond Road with Traffic Signal Installation Within this option, traffic signals would be installed at the intersection of Westmorland Road and Loch Lomond Road. Staff is aware that vehicles queue back along Westmorland Road from Loch Lomond Road at times. This queuing further decreases the gaps in traffic available to residents living along Westmorland Road and impedes access to Loch Lomond Road for these residents and through traffic. Traffic signals would stop vehicles on Loch Lomond Road to permit more vehicles from Westmorland Road to turn right without needing to stop for gaps in traffic. 256 M &C2010- 142 Page 3 Option 3b: Decrease Westbound Queuing on Westmorland Road at Loch Lomond Road with a Dedicated Right -Turn Slip Lane Within this option, a physical barrier would be installed between the westbound curb lane and adjacent lane to the left on Loch Lomond Road beyond Westmorland Road to improve the situation already described in Option 3a. A slip lane would be created for vehicles turning right from Westmorland Road so that they do not need to stop for gaps in traffic on Loch Lomond Road. Unfortunately, vehicles at times queue beyond Westmorland Road on Loch Lomond Road, which would impede access from Westmorland Road even with the right -turn slip lane. As well, staff observed during one field investigation that approximately 34% of vehicles exiting Westmorland Road onto Loch Lomond Road also turn left onto Bayside Drive from Loch Lomond Road. Attempting to navigate across three lanes of traffic on Loch Lomond Road in such a short distance would be difficult. The high demand of this movement would contribute to the queuing on Westmorland Road, which would become worse with the construction of a right - turn slip lane from Westmorland Road as the available distance to navigate these three lanes would decrease. Option 3c: Decrease Westbound Queuing on Westmorland Road at Loch Lomond Road with Adjustments to Existing Traffic Signals at Loch Lomond /Bayside Within this option, the cycle and phasing timings of the existing traffic signals at the Loch Lomond/Bayside intersection would be modified to decrease the queuing of vehicles in the westbound approach lanes. As indicated, vehicles in these lanes at times queue back beyond Westmorland Road preventing vehicles from Westmorland Road entering onto Loch Lomond Road. Decreasing the queue length or creating more gaps on Loch Lomond Road would permit more vehicles to be able to enter onto Loch Lomond Road from Westmorland Road. Option 3d: Decrease Westbound Queuing on Westmorland Road at Loch Lomond Road with Preventing Left -Turn Movements into Tim Horton's on Russell Street Within this option, motorists would not be permitted to turn left into Tim Horton's on Russell Street from the Loch Lomond/ Bayside intersection. This left turn movement is often impeded by traffic approaching the intersection from the north, which in turn causes queuing back into the Loch Lomond/Bayside intersection. When the traffic signal turns Green to permit vehicles to enter the intersection from Loch Lomond Road, inefficiency results as these vehicles must wait for the backed -up vehicles to clear the intersection. This inefficiency extends back to the Loch Lomond/Westmorland intersection. Removing this inefficiency by prohibiting the left turn movement into Tim Horton's would improve access from Westmorland Road to Loch Lomond Road at times. Option 4: Re -Open Access to Rothesay Avenue from Northumberland Avenue Within this option, McLaughlin Crescent would be re- opened to permit traffic to flow from Northumberland Avenue to Rothesay Avenue. A number of years ago McLaughlin Crescent was 257 M &C2010 -142 Page 4 dead -ended to address an unsafe traffic situation and as a traffic calming measure to reduce vehicle speed and volume on Northumberland Avenue. This additional access would be available to residents of this subdivision, particularly if Option #1 were also implemented. However, the safety, traffic speed and volume concerns resolved just a few years ago would be re- introduced with this option. Option 5: Install Traffic Signals at the Intersection of Westmorland Road and McLaughlin Crescent Within this option, the intersection of Westmorland Road and McLaughlin Crescent would be fully signalized. Vehicle detection would be installed from McLaughlin Crescent so that the signals turn Red on Westmorland Road and turn Green on McLaughlin Crescent when a resident from McLaughlin Crescent, Northumberland Avenue or the connecting subdivision streets wants to access Westmorland Road instead of waiting for a gap in through - traffic. This option also creates another protected crossing opportunity for pedestrians; the half - signals at Westmorland/Northumberland would remain for pedestrians under this option. This option would significantly improve access for the above - mentioned subdivision. Only a minor improvement in access would be achieved for residents on the other dead end streets or those living directly on Westmorland Road; although a small amount of through- traffic may choose alternate routes due the delay these signals would introduce and although the signals would increase the gaps immediately to the east and west of the signals, these benefits would be minimal. Option 6: Dead -End Westmorland Road to the east of Ellerdale Street Within this option, Westmorland Road would be bisected to the east of Ellerdale Street. With access physically prevented, through - traffic would be forced to use Retail Drive via Rothesay Avenue or Consumers Drive via Commerce Drive and Loch Lomond Road. Access to the residences on Westmorland Road to the west of Ellerdale Street would be maintained via the west end of Westmorland Road from Loch Lomond Road or via Ellerdale Street from Loch Lomond Road. Limiting traffic volumes to local traffic would improve access to and from Westmorland Road for residents. Immediate access to the east side retail district would be cut off for the Westmorland Road residents, which would be a minor inconvenience compared to the improved access this option provides. However, Westmorland Road is a main through street to the growing retail area, which would be significantly impacted with this option. Saint John Transit also uses the Westmorland Road to Ellerdale Street path on one of its routes. In -depth discussions with Saint John Transit as well as the Emergency services would be required if this option were to be considered further. Option 7: Convert Inside Lane on Westmorland Road at Eastbound Approach to Retail Drive into a Dedicated Left -Turn Lane Within this option, the inside of the two eastbound lanes on Westmorland Road at the approach to Retail Drive would be converted to a dedicated left -turn lane with a dedicated left -turn phase available if and when a motorist attempts to access Retail Drive. Currently the inside lane is 258 M &C2010- 142 Page 5 shared by both left and straight movements and the curb lane is dedicated for straight movements. A motorist attempting to turn left from Westmorland to Retail must presently yield to vehicles approaching the intersection from the east. Creating a left -turn lane and an available left -turn phase would permit this movement to occur first when a vehicle is present. Vehicle detection would be activated so that this dedicated left -turn phase only occurs when a vehicle is present in the left -turn lane for the efficiency of the intersection. This left -turn movement is anticipated to increase in demand as development continues on Retail Drive. Loss of this inside lane for use by straight movements is anticipated to have no additional negative impact on the capacity of Westmorland Road as the street is already limited to one lane in each direction to the west of this intersection. CONCLUSIONS Implementation of the combination of Option #2, 3c, 5 and 7 would more effectively provide access to Westmorland Road for some local residents while maintaining the collector and arterial functions of this City street. Option #2, installation of informational signage on Loch Lomond Road, would divert some through traffic volume. Option #3c, adjusting the timings at the existing Loch LomondBayside intersection, would create more gaps for motorists exiting Westmorland to Loch Lomond. Option #5, installation of traffic signals at the intersection of Westmorland Road and McLaughlin Crescent, would create gaps for residents living on McLaughlin, Northumberland and connecting streets. Option #7, creating a left -turn lane and phase available for motorists accessing Retail Drive from the west on Westmorland Road, would improve access to Retail Drive. Unfortunately, minimal benefits would be achieved for residents that live directly on Westmorland Road with these options. Attempting to force a street to function as both a local street and major collector is difficult at best and typically results in one of its two functions being more effective than the other. Additional options presented in this report would reduce or eliminate Westmorland Road's function as a major collector and would be considered more comprehensive, particularly Option #6, but would be necessary if the desired outcome were to convert this street's function to a local street only. Should implementation of the recommended four options not produce the desired results, additional options presented in this report may need to be re- visited. FINANCIAL IMPLICATIONS Option #2, Option #3c, and Option #7 would have negligible costs to implement. Option #5 would cost approximately $130,000 to implement; an amount not currently provided for in the 2010 budget for the Pedestrian & Traffic Management Service. 259 M &C2010- 142 Page 6 RECOMMENDATION It is recommended that Common Council support implementation of Options #2, #3c, #5 and #7, as outlined in this report; and, further, ask the City Manager to identify how Option #5 could be funded for implementation in 2010. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager 260 April 22, 2010 To: Your Worship, Mayor Ivan Court and Common Council Re: Saint John 225 rental contracts 15 Market Square, PQ Box 1971 Saint John, NB E2L 40 T. 506.647.3792 F.506.632.6118 info @saintjohn225.com www.saintjohn225.com Twitter: saintjohn225 Please find enclosed the rental agreements for Harbour Station (May 18,6) and the Imperial Theatre (Aug. 81h), venues that will feature Saint John 225 activities. On behalf of our executive committee, I respectfully ask that you approve these contracts. Thank you. Peter Buckland Chair Saint John 225 261 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: 14" Event: ' DATE ISSUED: '. 2010 This LICENSE AGREEMENT made the day of , 2010 BETWEEN: The HARBOUR STATION COMMISSION (doing business as Harbour Station and hereinafter referred to as "HSC ") * 99 Station Street Saint John, New Brunswick E2L 4X4 Telephone: (506) 632 -6103 Fax: (506) 632 -6121 Business #R135195758 —AND- (hereinafter referred to as "LICENSEE ") Address: Telephone: * Fax:* Business No.: HSC and the LICENSEE agree as follows: 1. EVENT INFORMATION Event name 1 Description Event Schedule Move- infrehearsal Day(s) - Event Performance Day(s) -' Move -out Day(s) - Event / Performance times -' Ticket Price(s) Contact Person - Name Telephone -' 2. PAYMENTS All payments are subject to applicable taxes and shall be made without set -off, deduction or counterclaim. a) Basic License Fee(s), of: Three Thousand, Five Hundred Dollars ($3,500) or Ten Percent (10 %) of the gross ticket sales (net of applicable taxes) whichever is greater. b) Box Office Service Fee(s), of. Three Percent (3 %) of the gross ticket sales (net oplicable taxes c) Credit Card Service Charges on Ticket Sales, of: Four percent (4 %) of the gross credit card sales d) All applicable charges, expenses and costs; e) All food and beverage charges, expenses and costs, for services provided to the LICENSEE. f) All applicable S.O.C.A.N. fees and/or royalties payable in connection with the Event. g) All such additional fees, charges, expenses, costs and other amounts payable by the LICENSEE to HSC as may be provided in this LICENSE AGREEMENT, the accompanying LICENSE CONDITIONS and SCHEDULES. License Form January 2006 Page: 1 of 15 262 HARBOUR STATION LICENSE AGREEMENT Event: * 3. PAYMENT SCHEDULE LICENSE NO: 14* DATE ISSUED: *, 2010 a) The amount of * shall be paid on the execution of this License Agreement as a non - refundable and non- interest bearing deposit, within 14 days of the above written DATE ISSUED. b) The following amount(s) shall be paid in advance of the Event, on the date(s) indicated, as additional non- refundable and non - interest beating deposit(s), such payment(s) to be considered as part of the deposit under the teens of the License Agreement. NIA c) Such additional amounts as may be requested by HSC to be paid in advance of the Event for payments made or charges, expenses and costs incurred by HSC or its agents in connection with the proposed Event pursuant to the terms of the License Agreement. d) Unless otherwise specified in this License Agreement, the balance of all other amounts payable hereunder shall be due and payable forthwith on completion of the Event. All payments shall be in Canadian Funds and paid by cash, certified cheque or bank draft. The LICENSEE shall pay interest on overdue amounts at the rate of eighteen percent (18%) per annum, calculated monthly. 4. GRANT Subject to the terms and conditions of this License Agreement, the accompanying LICENSE CONDITIONS and the following SCHEDULES: SCHEDULE "A" - EVENT TICKETS 1 BOX OFFICE SCHEDULE "B" - SOUVENIR, NOVELTY & PROGRAM SALES SCHEDULE "C" - EVENT ADVERTISING, DISPLAY ADVERTISING, DECORATIONS AND EVENT PROMOTIONAL MATERIAL, SPONSORSHIP SCHEDULE "D" - AUDIO AND /OR VISUAL REPRODUCTION SCHEDULE "E" - FOOD & BEVERAGE 1 CATERING SERVICE all of which form part of this License Agreement, HSC grants to the LICENSEE and the LICENSEE accepts From HSC the license to use and occupy the Licensed Area of Harbour Station during the time for the purpose of holding the Event and for not other purpose. This License Agreement shall inure to the benefit of and be binding upon the parties hereto, and their heirs, executors, administrators, successors, and assigns of HSC, and the permitted assigns of the LICENSEE. This License Agreement shall not be varied or waived except by written agreement of the parties hereto. SIGNED, SEALED and DELIVERED: LICENSEE: * By: Namerritle By: Nameffille HARBOUR STATION COMMISSION: By: Michael Caddell, General Manager License Form January 2006 Page: 2 of 15 263 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: " DATE ISSUED: ', 2010 LICENSE CONDITIONS 1. DEFINITIONS In this License Agreement "Event" means the Event described in Section 1 of the License Agreement including more than one performance of such Event, as applicable. "Event Staff" means the personnel that HSC determines necessary for the efficient and safe operation of harbour Station during the Time. "Harbour Station" means the building situated on lands known municipally as 99 Station Street, Saint John, New Brunswick. "License" means the license granted by HSC to the LICENSEE under this License Agreement to use the Licensed Area during the Time for the Event and for no other purpose. "License Agreement" means the License Agreement, including these LICENSE CONDITIONS and the Schedules specified in the License Agreement attached thereto and marked with the same License Number. "Licensed Area" means the arena seating area, including the arena floor area, of Harbour Station and the dressing room areas as required by the LICENSEE and as HSC determines are available. "Net Ticket Revenues" means all amounts received by HSC's computerized ticket service or by the LICENSEE or by any other per son, corporation or entity from sales of Tickets, less the amounts of applicable taxes and service charges ievied or payable thereon. "Ticket(s)" means tickets provided by HSC for admission to the Event. "Time" means the period from the time of moving in on the first move -in day to the time of moving out on the last move -out day. 2. HARBOUR STATION AGREES: 2.01 Subject to the express provisions of the License Agreement to provide the Licensed Area in a clean condition, and to provide reasonable janitorial service during and immediately following the LICENSEE's use of the Licensed Area as normally provided by HSC for users of the Licensed Area. 2.02 To provide such Services as (a) Are expressly provided for in the License Agreement and Schedule(s), or (b) As determined in the sole discretion of HSC as reasonably required for the care, control and maintenance of the Licensed Area and the users thereof, to be provided by HSC under its supervision and at the LICENSEE's expense. 3. THE LICENSEE AGREES: 3.01 Use and Occupation 3.01.1 To use the Licensed Area during the Time stipulated in the License Agreement only for the purpose stipulated in the License Agreement and not to use or permit the Licensed Area to be used for any other purpose or for any performance, exhibition or entertainment which may reasonably be objected to by HSC, or which may be immoral, improper or illegal. 3.01.2 Except as provided in the License Agreement or the Schedules no further or other use of the Licensed Area shall be permitted except with the prior written consent of HSC, and subject to the terms and conditions in such written consent, which permission HSC may grant or withhold in its absolute discretion. 3.01.3 To deliver up the Licensed Area at the conclusion of the LICENSEE's use in the same condition and state of repair as received by it, excepting only reasonable wear and tear. 3.01.4 Except as may be otherwise expressly provided in the Schedules to the License Agreement, and to the extent not so expressly provided, the LICENSEE shall remove from the Licensed Area on or before the expiration of the Time of the Event, or within such further time as may be expressly agreed to in writing by HSC, in addition to any persons, any and all goods, chattels, equipment or other materials brought on the Licensed Area by the LICENSEE. If the same shall not have been removed within such time, MSC shall be at liberty and is expressly granted the right by the LICENSEE, to remove and dispose of the same as it sees fit and HSC shall not be accountable to the LICENSEE in any manner whatsoever for such disposition. License Form January 2006 264 Page: 3 of 15 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: DATE ISSUED: ', 2014 3.01.5 The LICENSEE expressly acknowledges that it has inspected the Licensed Area and accepts the same in their existing condition and state of repair, and expressly acknowledges that it has entered into the License Agreement without any representation or warranty by HSC that the Licensed Area is suitable for the purposes of the LICENSEE, and HSC makes no warranties or representations as to the state of repair or condition of the Licensed Area or fitness thereof for the purpose of the LICENSEE. 3.01.6 The License granted in the License Agreement to the LICENSEE does not include the right of the LICENSEE to use or occupy those portions of Harbour Station: (a) Comprising the administrative offices of HSC, the mechanical rooms or any other similar building service areas. (b) Used for the purposes of serving the public by HSC such as concession stands, kitchens, cafeterias, vehicle parking lots and any other similar or related areas. (c) Which are entitled to be exclusively occupied by a third party pursuant to a License granted by HSC. And the LICENSEE expressly acknowledges that all areas in the Licensed Area Constituting common areas for the use of the LICENSEE, third parties and HSC, such as, but not limited to, lobbies, vestibules, hallways, box offices, lounges, public rooms, washrooms and other facilities, have no exclusive rights attached thereto and the LICENSEE and its patrons shall be entitled to use the same only in common with other users and occupants of Harbour Station. 3.01.7 That no request for additional services, Licensed Area alterations or other requests by the LICENSEE to be provided by HSC during the LICENSEE's use and occupation will be considered for approval by HSC unless submitted to writing to HSC not later than fourteen (14) days prior to the time for the performance of the request, and approval is obtained from HSC in writing, which approval may be granted or withheld in HSC's sole discretion. Further, that all and every alteration, modification, installation, placing, take -down or removal in, of or to the Licensed Area or equipment and facilities on the Licensed Area shall be done only by HSC or its designated servants, employees or agents and all such alterations or other requests shall be paid for by the LICENSEE. 3.01.8 To give efficient, experienced and qualified supervision to the conduct of the Event using its best skill and attention at all times. During the Time of the License, the LICENSEE will employ at the Licensed Area only such personnel, labour and workers and only under such conditions of employment as in the exclusive judgement of HSC will be in harmony with other personnel, labour and workers employed by the LICENSEE, HSC or other agents. Any employee of the LICENSEE who becomes unsatisfactory to HSC will be promptly removed from the Licensed Area at HSC's request in order to ensure that conditions of labour harmony and patron safety prevail. Further, the LICENSEE shall (a) Hire all event staff, including ushers usherettes, door persons, ticket takers, and security personnel, and their supervisors through HSC and pay the rates set by HSC, unless HSC gives its prior written consent to the use of other Event staff; (b) Remove any or all staff from the Licensed Area when requested by HSC to do so; (c) Not deny employment because of race, creed, religion, sex, sexual orientation, colour, ethnic, or national origin, or political or economic opinions that would be contrary to applicable human rights legislation. HSC shall have the right at any time before or during the time of the License to direct that any work or services to be performed at the Licensed Area shall be performed by employees satisfactory and acceptable to HSC in its sole and absolute discretion. 3.01.9 Any shipment or delivery of property of any kind to Harbour Station prior to, during or subsequent to the Time of the Event shall be accepted only if the LICENSEE or its duly authorized employees, servants or agents are present to accept the same, unless prior consent in writing has been delivered by HSC to the LICENSEE of HSC's agreement to accept the same; provided that under the authority of the LICENSEE or HSC the same, upon admission to the Licensed Area, shall remain at and be the sole risk and liability of the LICENSEE, excepting only willful or deliberate damage thereto by HSC, its servants, employees or agents, and then only if they shall have been authorized to receive the same as hereinbefore provided. 3.01.10 That no act of the parties hereto shall be construed as creating or establishing a partnership, joint venture, or association of any type between HSC and the LICENSEE other than as licensor and licensee. 3.01.11 Its use of the Licensed Area during the Time of the Event shall be governed by the additional terms, conditions, payments, covenants and other matters described in the Schedules to the License Agreement. License Form January 2006 265 Page: 4 of 15 HARBOUR STATION LICENSE AGREEMENT 3.02 Cancellation and Postponement LICENSE NO:' DATE ISSUED: ", 2010 3.02.1 To forthwith give written notice to HSC of any cancellation of its intended use of the Licensed Area. 3.02.2 If the LICENSEE cancels the Event (or a portion thereof) prior to the License Period, the LICENSEE shall forthwith pay the full amount of all charges, expenses and costs incurred by HSC or its agents in connection with the Event up until the date of written notice. 3.02.3 If the LICENSEE requests a postponement of the Event (or a portion thereof) prior to the Time of the Event, and if HSC accepts this request and reschedules the Event (or any portion thereof}, the LICENSEE shall pay all additional charges, expenses and costs incurred as a result of the postponement. 3.02.4 If the LICENSEE cancels the Event (or any portion thereof), of if the LICENSEE requests a postponement of the Event (or a portion thereof) during the Time of the Event, and if HSC accepts this request and reschedules the Event (or a portion thereof), the LICENSEE shall pay to HSC forthwith all amounts which may be payable pursuant to any provisions of this License Agreement. 3.02.5 In the case of cancellation or postponement of the Event (or a portion thereof} at any time by the LICENSEE, the LICENSEE shall, at its expense, inform the public of such cancellation or postponement through regular information media. if the LICENSEE fails to do so, HSC reserves the right to make such announcements at the expense of the LICENSEE. 3.03 Tickets and Public Access That ticket sales and access to the Licensed Area will be undertaken, governed and paid for as provided in the License Agreement and Schedules thereto. 3.04 Payment To pay to HSC: 3.04.1 Such sums and at such times as stipulated in the License Agreement, these License Conditions and the Schedules to the License Agreement by cash or certified cheque in lawful money of Canada, and 3.04.2 Such solicitor's fees on a solicitor- and - client basis as may be incurred by HSC in enforcing any of its rights pursuant to the License Agreement. 3.05 Maintenance of Records The LICENSEE shall keep accurate books and accounts of the matters upon the basis of which the payments specified herein are to be computed and ascertained. Such books and records shall be open and available for inspection by HSC upon request during regular working hours between Monday and Friday and at any time during the Time of this License Agreement. HSC covenants and warrants that it will keep the information acquired from the examination of such books and records confidential and that it will not disclose any of such information directly or indirectly or use such information for any purpose during the Time of the License Agreement or any time thereafter except with respect to the disclosure of information concerning the amount of the payments made to HSC pursuant to this License Agreement, and except with respect to the disclosure of information which is required by the laws of the Province of New Brunswick. 3.06 Licenses, Regulatory Authorities, Rules and Regulations 3.06.1 To obtain at its own expense, all necessary permits and licenses from the Regulatory Boards and Authorities as may be required for the staging of the Event of the LICENSEE during the Time . 3.06.2 To comply with all laws of the Government of Canada and the Province of New Brunswick, all by -laws of the City of Saint John, and all rules and requirements of the police and fire departments or other municipal authorities of the City of Saint John, and will not do nor suffer to be done anything on the Licensed Area during the Time of the License Agreement in violation of any such laws, by -laws, rules and requirements, and if the attention of the LICENSEE is called to any such violation on the part of the LICENSEE or any person employed by or admitted to the Licensed Area by the LICENSEE, the LICENSEE will immediately cease or remedy such violation. 3.06.3 To abide by and conform to all rules and regulations from time to time adopted or prescribed by HSC, for the government and management of the Licensed Area. 3.06.4 That the LICENSEE shall not admit to the Licensed Area a larger number of persons than the capacity thereof will accommodate, or can safely and freely move about in the Licensed Area, and the decision of HSC in this respect shall be final. 3.07 Security and Damage 3.07.1 In addition to any other express provision of the License Agreement or the Schedules thereto, the LICENSEE shall not injure or mar, or in any manner deface harbour Station and shall not cause or License Form January 2006 266 Page: 5 of 15 HARBOUR STATION LICENSE AGREEMENT 3.08 LICENSE NO: DATE ISSUED: ', 2010 permit anything to be done whereby Harbour Station shall be in any manner injured, marred or defaced; and will not drive or permit to be driven nails, hooks, tacks or screws into any part of the premises and will not make or allow to be made any alterations of any kind therein; provided however that if Harbour Station or any portion of it during the Time of this License Agreement shall be damaged by the act, default, or negligence of the LICENSEE, or of the LICENSEE 5 agents, employees, contractors, patrons, guests or any person admitted to the Licensed Area by the LICENSEE, the LICENSEE will pay to HSC upon demand forthwith such sum as shall be necessary to restore the premises to their original condition. HSC shall inspect, together with the LICENSEE if it so desires, Harbour Station on the morning after vacating, and any damages will be recorded and the LICENSEE agrees to pay for the repair of such damages to the satisfactlon of HSC. 3.07.2 If determined necessary by HSC, HSC may require the LICENSEE to provide a bond for damages, on terms and conditions to be determined by HSC. 3.07.3 That the LICENSEE hereby assumes full responsibility for the character, acts and conduct of all persons admitted to the Licensed Area or to any portion of the Licensed Area by the consent of the LICENSEE or of any person acting for or on behalf of the LICENSEE. 3.07.4 That it is recognised that people attending the Event are inclined to be emotional and produce situations with inherent dangers to public safety and property. The LICENSEE further agrees that the entertainers, agents and employees will not use devices and effects or conduct themselves in a manner which invites patrons of the Event to act in an uncontrolled manner during the performances(s) or while in the Licensed Area. 3.07.5 That HSC reserves the right to eject from the Licensed Area any person or persons who, in the opinion of HSC, are conducting themselves in an objectionable manner, and the LICENSEE hereby waives all claim for damages arising from the exercise of such right. 3.07.6 That HSC shall require and provide, in its sole discretion and at the LICENSEE's expense, sufficient police personnel and security personnel to maintain order and protect persons and property. 3.07.7 That the Licensed Area and the keys thereof, shall at all times be under the charge and control of HSC and that officers and employees appointed at the discretion of HSC may enter the Licensed Area at any time and on any occasion, on presentation of credentials. Liability and Insurance 3.08.1 Unless caused by HSC's gross negligence or wilful misconduct, HSC and its directors, officers, shareholders, employees and agents shall not be liable for any loss of life or personal injury, or loss or damage to property of the LICENSEE or others, arising from any occurrence or cause whatsoever in, on or about Harbour Station. 3.08.2 Unless caused by HSC's gross negligence or wilful misconduct, the LICENSEE shall indemnify HSC and its directors, officers, employees and agents, and save them harmless from and against any and all claims, actions, damages, liabilities and expenses in connection with loss of life, personal injury, or loss or damage to property of the LICENSEE or others, arising from or out of any occurrence or cause whatsoever in, on or about Harbour Station in respect of the occupancy or use of Harbour Station by the LICENSEE or occasioned wholly or in part by any act or omission of the LICENSEE, its officers, employees, agents, customers, contractors or other invitees, the LICENSEE's concessionaires or by anyone permitted by the LICENSEE to be In Harbour Station. 3.08.3 To indemnify and save harmless HSC, its directors, officers, shareholders, employees and agents from all damages, costs and expenses arising in any way from the use of patented, trademarked or copyrighted materials, equipment, devices, processes, dramatic rights, performance rights or personality rights used in the Event. 3.08.4 That the LICENSEE, prior to the event, shall deliver proof of financial responsibility by providing to the General Manager of HSC a certificate that evidences the existence of a Standard Public Liability Policy with not less than Two Million dollars ($2.000,000) for Bodily Injury and Property Damage per occurrence, Inclusive Limits. The policy shall be maintained by the LICENSEE, without interruption, for the term of this License Agreement. The policy shall include: (a) The Harbour Station Commission and the Corporation of the City of Saint .john, as additional named insured; (b) A Standard Cross Liability Clause; (c) All Risks, Tenants Legal Liability (d) Contingent Employers Liability (e) A Maximum Deductible of no more than Five Thousand dollars ($5,000); and License Form January 2006 Page: 6 of 15 267 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: * DATE ISSUED: *,2010 (f) A provision that thirty (30) days prior to lapse, cancellation or material change to the policy notice will be given to the General Manager of HSC. 3.08.5 The Certificate of Insurance evidencing that the required coverage is in Full Force and effect shall be delivered to the General Manager of HSC not later than fourteen (14) days prior to the date of the commencement of the event. HSC reserves the right to require the LICENSEE to take out and maintain such additional insurance as HSC may deem necessary to provide adequate protection to the LICENSEE, HSC and the Corporation of the City of Saint John. The LICENSEE acknowledges that the Event will not be permitted to take place in Harbour Station until HSC is in receipt of such certificate of insurance. 3.08.6 That the LICENSEE shall not do any act or permit any act to be done which will increase the fire hazard of Harbour Station or will have the effect of increasing the premium or premiums payable by HSC or render such policy of insurance invalid. If any insurance policy on Harbour Station or any part thereof shall be cancelled or shall be threatened by the insurer to be cancelled or the coverage there under reduced in any way by the Insurer by reason of the use and occupation of Harbour Station or any part thereof by the LICENSEE, or by anyone permitted by the LICENSEE to be in Harbour Station, and if the LICENSEE fails to remedy the condition giving rise to cancellation, threatened cancellation or reduction of coverage within twenty -four (24) hours after written notice thereof by HSC to the LICENSEE, HSC may, at its option, either (a) Cancel the Event and terminate this License Agreement, in which case the LICENSEE shall forthwith pay the full amount of all charges, expenses and costs incurred by HSC or its agents in connection wlth the Event; or (b) Remedy the condition giving rise to such cancellation, threatened cancellation or reduction at the expense of the LICENSEE. 3.09 Do not enter into any agreement of any kind which is in any way in conflict with or in contravention of the terms and conditions or spirit of this License Agreement, 4. MISCELLANEOUS 4.01 HSC reserves the right to distribute to those persons in attendance announcements and literature concerning future attractions to be held in the Licensed Area whether such attractions are under the auspices of the LICENSEE or otherwise. 4.02 The LICENSEE recognises that Harbour Station is a non- smoking facility, and it will so advise its employees, contractors, agents, entertainers or other persons that it admits to the facility. 4.03 Parking 4.03.1 HSC retains the exclusive right to charge for parking space on the grounds of HSC and to retain all the revenue there from; and it is acknowledged by the LICENSEE that HSC, while making every reasonable effort to make parking space available for patrons of the Event, makes no representation or warranty as to the sufficiency of such parking for the use of such patrons. 4.03.2 The LICENSEE shall have the right to use, without charge, five (5) parking spaces in the Harbour Station parking lot during the event. 4.03.3 Except as provided above, HSC will not provide the LICENSEE any parking rights on the grounds of HSC. 4.03.4 All vehicles shall be parked as directed and controlled by HSC. 4.03.5 The overnight parking of motor homes, campers, or vehicles for overnight accommodations or any other vehicles is strictly prohibited and it is the responsibility of the LICENSEE to inform its agents, employees, exhibitors and patrons of this restriction. Any vehicles so parked are subject to a fine and towing. License Form January 2006 268 Page: 7 of 15 HARBOUR STATION LICENSE AGREEMENT 4.04 Tours LICENSE NO: DATE ISSUED: 2010 HSC shall not conduct or permit tours of Harbour Station during the Event without prior consent of the LICENSEE, except where HSC has contracted with a person or persons for a non - public group tour prior to the execution of this License Agreement. Said tour will be permitted in those areas of Harbour Station mutually agreeable to HSC and the LICENSEE. 4.05 Language In consideration of the Province of New Brunswick's officially bilingual status, the LICENSEE will use its best efforts to ensure that, wherever possible, both languages will be used, and that should the Canadian national anthem be sung at the event, it will be sung using both English and French. 4.06 Assignment The LICENSEE shall not assign this License Agreement or any of the benefits provided herein, or part with possession of the Licensed Area during the Time of Use thereof granted to it according to the terms hereof either in whole or in part without the express written consent of HSC, which consent may be granted or withheld in the sole discretion of HSC, and any such disposition or attempt thereat shall at the discretion of HSC render this entire License Agreement null and void. 4.07 Default and Force Majeure 4.07.1 In addition to any other provision of the License Agreement or Schedules thereto, if the LICENSEE fails to comply, at any time, with any of its obligations under this License Agreement, HSC may give the LICENSEE written notice of its non - compliance and, if not rectified within twenty-four (24) hours to the satisfaction of HSC, HSC may at its option, (a) Cancel the Event and terminate this License Agreement, in which case the LICENSEE shall forthwith pay the full amount of all charges, expenses and costs incurred by HSC or its agents connection with the Event; or (b) Discontinue the Event until such time as HSC is satisfied that the LICENSEE is in full compliance. 4.07.2 Where HSC has reasonable grounds to believe that the LICENSEE cannot, or will not, perform its obligations under this License Agreement, HSC may give the LICENSEE written notice of the grounds for its belief and, if the LICENSEE does not within twenty -four (24) hours provide evidence satisfactory to HSC that it is able to, and will, perform its obligations under this License Agreement, HSC may cancel the Event, and the LICENSEE shall forthwith pay the full amount of all charges, expenses and costs incurred by HSC or its agents in connection with the Event. 4.07.3 In the event of any revocation or variation of the License, HSC shall have the right to retain all or a portion of the monies paid to it by the LICENSEE and apply the said monies as a credit against its actual costs and expenses and any damages which it may have suffered or incurred as a result of the granting of the License or the revocation or variation thereof. Any surplus monies remaining shall be returned to the LICENSEE after such deductions have been determined and retained. 4.07.4 In the event of force majeure, including, without limitation, strikes, other labour disruptions, riots, civil disorder, epidemics, any act or order of any public authority, acts of God or any other event that HSC considerers would in any manner affect the holding or completionof the Event (or a portion thereof), HSC may cancel or, with the agreement of the LICENSEE, postpone the Event (or a portion thereof) at any time and to order Harbour Station be vacated by all patrons and performers. In the event of a cancellation of the Event (or a portion thereof) as a result of force majeure: (a) HSC shall refund any deposit (or applicable portion thereof) made by the LICENSEE to HSC hereunder, less any payments made or charges, expenses and costs incurred by HSC to a third party in connection with the cancelled Event (or portion thereof). (b) The basic license fee payable in respect of the cancelled Event (or a portion thereof) shall not be payable by the LICENSEE to HSC; and (c) When and as applicable, HSC shall refund the price of Tickets to the ticket purchasers in accordance with Schedule "A ". 4.08 Disclosure Contemporaneously with the execution and delivery of this License Agreement, HSC may request that the LICENSEE provide to HSC as certified by an appropriate officer of the LICENSEE, a list of the shareholders and their share - holdings in the LICENSEE, and as from the date thereof the share - holdings in the LICNESEE shall not be sold, transferred or conveyed to any person except a present shareholder, except upon the express written consent of HSC, it being expressly acknowledged by the LICENSEE that HSC has been induced to enter into this License Agreement relying upon the identity of the present shareholders of License Form January 2006 269 Page: 8 of 15 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: " DATE ISSUED: . 2010 the LICENSEE and in contemplation of the restriction of the transfer of shares of the LICENSEE as herein stipulated. It is understood and agreed that the LICENSEE named herein is the real party in interest and the LICENSEE is not acting for or on behalf of an undisclosed principal and should it hereafter appear that the LICENSEE is not the real party in interest, that fact shall be grounds for permitting HSC to immediately cancel this License Agreement and any remaining portion of the Time thereof without liability on the part of HSC. 4.09 Notices Any notice or other communication to be given pursuant to this License Agreement shall be in writing and shall be delivered personally or sent by telecopy to the other party at the address set out on the first page of this License Agreement. Any such notice or other communication (including a change of address), if personally delivered, shall be deemed to have been given when received and, if telecopied, shall be deemed to have been given when the sender has received a confirmatlon notice. 4.10 Severability If any term, covenant or condition of this License Agreement or the application thereof to any person or circumstances shall, to any extent be invalid or unenforceable, the remainder of this License Agreement or application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this License Agreement shall be valid and shall be enforceable to the fullest extent permitted by Law. 4.11 Captions The captions and headings in this License Agreement are for convenience of reference only and shall not affect the interpretation of any provisions in this License Agreement or its scope or intent. 4.12 Time Time shall in every respect be of the essence of this License Agreement, the License Conditions and the Schedules. 4.13 Final Authority 4.13.1 Anything which in the License Agreement, License Conditions or Schedule(s) is made conditional upon the prior permission or consent of HSC written or otherwise, shall not be undertaken until that permission or consent is first had and received, HSC may exercise absolute discretion in granting or withholding such consent or permission and may require the LICENSEE to apply for such permission or consent using form prescribed by HSC, and shall support such application with such information, documentary or otherwise, as HSC may deem necessary and advisable. 4.13.2 Any matters not expressly provided for in the License Agreement, these License Conditions or any Schedule to the License Agreement, shall be in the sole discretion of HSC. License Form January 2006 270 Page: 9 of 15 HARBOUR STATION LICENSE AGREEMENT SCHEDULE "A" EVENT TICKETS I BOX OFFICE 1. TICKETS LICENSE NO: ' DATE ISSUED: . 2010 1.1 The LICENSEE acknowledges that HSC operates its own computerised ticket service, and HSC will be responsible for all aspects of the preparation, inventory control, distribution and sale of all Tickets for the Event through the HSC Box Office and outlets. The LICENSEE agrees to co- operate fully with HSC in this regard. 1.2 The number of Tickets printed shall not exceed the maximum capacity of Harbour Station, which HSC shall determine in its absolute discretion. 1.3 All Tickets sold will be on a reserved seating basis only. 1.4 On all tickets there shall be printed such standard wording as may be established from time to time by the General Manager of HSC. 1.5 Ticket prices shall be as specified by the LICENSEE in Section 1 of the License Agreement. 1.6 The LICENSEE acknowledges HSC's right to sell advertising on the tops and backs of the ticket forms and to retain all revenue there from. 2. TICKET SALES 2.1 Determination of the commencement date for Ticket sales shall be agreed upon by the LICENSEE and HSC, which will not be undertaken until HSC is in receipt of a fully- executed copy of the License Agreement and Deposit(s) specified. Where the LICENSEE advertises in advance of the sale of the time when the tickets will be placed on sale, HSC, in its absolute discretion, shall determine if security measures are required to monitor the process and line -ups, and any such security measures shall be at the LICENSEE's expense. 2.2 The LICENSEE acknowledges that the HSC Box Office will not release non - complimentary Tickets requested by the LICENSEE until the LICENSEE has paid for them in full or provided a letter of credit satisfactory to HSC. 2.3 The LICENSEE acknowledges that Tickets purchased by telephone, mail order, at the outlets and through the Box Office are subject to service charges payable to HSC in addition to the basic Ticket price. 2.4 The LICENSEE shall pay, if and where applicable, a credit card service charge on the sale of all Tickets by credit card as specified in Section 2 of the License Agreement. 2.5 The number and location of Tickets to be put on hold shall be agreed upon between HSC and the LICENSEE. 3. TICKET PROCEEDS/ PAYMENT/ PAYMENT SCHEDULE 3.1 HSC and its authorised representatives shall have control of all Ticket sales. Unless caused by the gross negligence or wilful misconduct of HSC, HSC shall not be responsible to the LICENSEE or any other person for any loss or shortage on Ticket sales. 3.2 Revenues from Ticket sales shall be dealt with in accordance with the terms of this Schedule. 3.3 HSC shall, upon request by the LICENSEE, periodically report to the LICENSEE Ticket sales for the Event, provided, however, that HSC shall not be required to account to the LICENSEE for the Ticket sales until after the conclusion of the Event. 3.4 Forthwith after the Event, HSC shall, from the information available from its records and the information provided by the LICENSEE, report to the LICENSEE full particulars of the sale of Tickets by HSC for the Event, and prepare the settlement summary. HSC shall then pay to the LICENSEE the full proceeds of all Tickets sold by HSC, less the following amounts: (i) the aggregate amount of all applicable taxes, whether payable by HSC or the LICENSEE, levied in connection with the Event; and (ii) the aggregate amounts calculated by HSC as owing pursuant to the License Agreement. in accordance with the Event summary; the LICENSEE acknowledging HSC's right to a first lien on the sales receipts towards payment of the obligations of the LICENSEE to HSC as stipulated in this License Agreement; provided however, that HSC reserves the right to adjust/revise the settlement summary, subject to proper documentation and support within five (5) business days after the Event date. HSC shall provide to the LICENSEE the final settlement summary indicating any payment adjustments due HSC or the LICENSEE. License Form January 2006 271 Page: 10 of 15 HARBOUR STATION LICENSE AGREEMENT LICENSE NO:' DATE ISSUED: ', 2010 SCHEDULE "A" — EVENT TICKETS ! BOX OFFICE continues! To the extent that Ticket sale proceeds are applied against the payment obligations of the LICENSEE to HSC hereunder, those obligations shall be deemed to have been satisfied. Any portion of the payment obligations of the LICENSEE not so satisfied shall be paid by the LICENSEE forthwith after the completion of the event. 4. WHEELCHAIR AREAS The LICENSEE acknowledges that there is limited space available in Harbour Station to accommodate wheelchairs. The determination of the locations for wheelchairs for the Event and Ticket prices for such locations shalt be agreed upon between the LICENSEE and HSC. 5. COMPLIMENTARY TICKETS / PASSES — PASS LIST 5.1 The LICENSEE shall provide to HSC fifty (50) complimentary Tickets or passes for the Event or each performance thereof, as applicable, in locations to be selected by mutual agreement between HSC and the LICENSEE, the value of which shall not be included as part of the proceeds from Ticket sales hereunder; and, HSC retains the right to provide admissions and services to all events to a maximum of 300 to the Executive Lounge patrons and Suite patrons. Should event viewing not be available from the Lounge and Suites, complimentary Lower Bowl tickets will be provided. 5.2 The LICENSEE shall be entitled to a maximum of 250 Complimentary Tickets or passes, the value of which shall not be included as part of the proceeds from Ticket sales hereunder. 5.3 HSC and the LICENSEE may jointly produce passes or a pass list for admission to HSC during the Event; provided that no person shall receive a pass or have their name on a pass list unless there is a seat for the person or the person is responsible for some task or function in a specified area of Harbour Station either for the benefit of HSC or the LICENSEE. 5.4 On the Date(s) of the Event and within one (1) hour prior to the Event, and during the Event, no person shall be admitted to the Licensed Area unless that person: (i) is in possession of a ticket to the Event, or (ii) produces proper and approved media or HSC credentials, or (iii) has his or her name on a pass list approved by HSC and the LICENSEE, and is prepared to and does sign the Pass List on entry to the Licensed Area. 5.5 The LICENSEE shall not deny admission to the Event or the Licensed Area because of race, creed, religion, sex, sexual orientation, colour, ethnic, or national origin, or political or economic opinions that would be contrary to applicable human rights legislation. 6. REFUNDS 6.1 As a result of cancellation /postponement of the Event or a portion thereof, HSC shall refund the Ticket price of any unused Tickets, and further, may in accordance with HSC policy, refund applicable service charges and /or handling fees. 6.2 Not later than ninety (90) days following the date of cancellation or postponement, HSC shall report to the LICENSEE particulars of refunds. 6.3 Any amounts forwarded to the LICENSEE by HSC with respect to Ticket sales (including taxes) shall be returned immediately to HSC after the Event, or a portion thereof, has been cancelled or postponed. 6.4 Any and all Ticket sales proceeds received by HSC and not actually refunded to purchasers of Tickets shall be retained by HSC on behalf of ticket purchasers seeking refunds. license Form January 2006 272 Page: 11 of 15 HARBOUR STATION LICENSE AGREEMENT SCHEDULE "B" SOUVENIR, NOVELTY & PROGRAM SALES LICENSE NO: DATE ISSUED: *, 2010 Souvenirs, novelties and programs or any other merchandise to be offered for sale by the LICENSEE shall be handled in the following manner. 1. The LICENSEE or the LICENSEE's designated agents shall have the exclusive right, during the Event only, to provide souvenir merchandise and programs to HSC for sale by HSC during the Event on behalf of the LICENSEE, which exclusive right is retained by HSC. 2. The LICENSEE agrees to pay HSC or its concessionaire a commission of thirty percent (30 %) of gross sales less applicable taxes. 3. At the conclusion of the Event, HSC shall return all the unsold souvenir merchandise and programs provided by the LICENSEE or the LICENSEE's designated agents. 4. HSC agrees to provide and pay the required personnel to sell souvenir and novelty merchandise and programs for the LICENSEE. 5. The number and locations of the souvenir merchandise and program booths in Harbour Station will be determined by HSC, acting reasonably. 6. Notwithstanding Section 1 above, HSC retains the exclusive right to operate and maintain its concessionslstore during the Event to sell souvenir merchandise and programs not related to the Event. 7. HSC has the right at its sole discretion to restrict the sale of souvenir merchandise or programs within Harbour Station that it considers inappropriate in any manner whatsoever. 8. In the case that the LICENSEE is using an agent to provide merchandise and programs on the LICENSEE's behalf the LICENSEE shall advise HSC at least ten (10) days prior to the Event of the name, contact, address and phone numbers of the agent. 9. The LICENSEE shall not offer Lottery tickets, conduct 50150 draws or other forms of gambling without the express written consent of HSC, which consent may be given or withheld at the absolute discretion of HSC, and the LICENSEE subsequently obtaining the required license from the Province of New Brunswick. License Form January 2006 Page: 12 of 15 273 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: ' DATE ISSUED: ', 2010 SCHEDULE "C" EVENT ADVERTISING, DISPLAY ADVERTISING, DECORATIONS AND EVENT PROMOTIONAL MATERIAL, SPONSORSHIP 1. DISPLAY ADVERTISING RIGHTS, DECORATIONS AND EVENT PROMOTIONAL MATERIAL, SPONSORSHIP 1.1 HSC at all times, including during the License Period, retains the exclusive rights to all forms of display advertising, decorations and Event promotional material, signage and commercial displays in, on or about Harbour Station, except as follows: all being subject to the prior written approval of HSC and at the total expense of the LICENSEE. HSC reserves the right to reject any display advertising HSC may find objectionable for any reason. 1.2 HSC reserves the right for all its existing display advertising, decorations, signage and commercial displays to be present and displayed during the Event. 1.3 In the event that the LICENSEE enters into an agreement with a third party for sponsorship or promotion of the Event, the LICENSEE shall not grant any rights to erect display advertising, decorations and Event promotional material, signage and/or commercial displays except as provided above. 2. EVENT ADVERTISINGIPROMOTION AND TICKET SALES ADVERTISING The LICENSEE shall pay the cost of all Event advertising and promotion related to the Event, including but not limited to matters such as Ticket sales advertising and promotional media expenses. 3. NAME The proper name for the building is "Harbour Station ". The LICENSEE shall not use any other name, abbreviation or variation thereof. 4. IDENTITY LOGOS & SYMBOLS 4.1 Any use of the Harbour Station identity, logos and symbols which are not used solely for advertising the Event and are carried out for commercial purposes require the specific prior written approval of HSC. 4.2 Any Harbour Station logo and symbol(s) must be reproduced accurately in colour or black & white. License Form January 2006 274 Page: 13 of 15 HARBOUR STATION LICENSE AGREEMENT SCHEDULE "D" AUDIO AND /OR VISUAL REPRODUCTION LICENSE NO: DATE ISSUED: ', 2010 1. The rights to any and all audio and/or visual transmission, reproduction or recording of the Event in the Licensed Area, or any part thereof, shall be the sole and exclusive property of the LICENSEE, whether the same be for simultaneous or subsequent use, and further, the LICENSEE shall be responsible for all costs related thereto, and shall pay the following to HSC as consideration therefore: Further, HSC retains the right to authorise all Media accredited for the Event, prior to the Event. 2. Notwithstanding the provisions of this Schedule, HSC retains the right to take photographs of the Event for its own records and publicity purposes. License Form January 2046 275 Page: 14 of 15 HARBOUR STATION LICENSE AGREEMENT SCHEDULE "E" FOOD & BEVERAGE 1 CATERING SERVICE LICENSE NO: " DATE ISSUED: 2010 1. HSC and/or its authorised concessionaire(s) and food caterer(s) retain the exclusive right to provide any and all food and beverage (alcoholic and non - alcoholic) service of any nature in Harbour Station and to retain all revenue derived there from. 2. The LICENSEE shall be responsible to pay the costs of any food and beverage service requested by it and agreed upon and provided by HSC or its agents described above. HSC shall indemnify and hold the LICENSEE harmless from and against any and all claims, demands, losses, damages, costs, expenses and liabilities of every kind and nature, including without limitation court costs and legal fees, resulting from the sale, service, vending merchandising or distribution of food and beverages (including alcoholic beverages) by HSC and /or its authorised concessionaires or food caterers in or on the Licensed Area of Harbour Station (hereinafter, a "Claim "). If any legal action is asserted against the LICENSEE in respect of a Claim, HSC shall defend the action at its sole expense, provided that the LICENSEE shall co -operate with HSC in the preparation and conduct of the defence. 4. The LICENSEE acknowledges that HSC shall provide all on -site food and beverage services on an exclusive basis for activities scheduled in Harbour Station, and the LICENSEE agrees to be bound thereby. License Form January 2006 276 Page: 15 of 15 HARBOUR STATION LICENSE AGREEMENT LICENSE NO: DATE ISSUED: ', 2005 License Form January 2006 SCHEDULE "F" ADDENDUM (1 page) 277 Page: 16 of 15 w � 4 � 71111 ❑ O \BEB IrIII EBB EPW 8 IIIlII N .�� G � z 0 r. w Ln N < CL lu J `J � � o U 278 �-t(0 Imperial Theatre Inc. / Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions Imperial Theatre Rental Agreement Contract Number 100808 Made in duplicate this 31 day of March, 2010 BETWEEN: Imperial Theatre lnc./Thdatre Impdrial Inc. ( "Imperial" Recitals: Rental Client wishes to rent from Imperial: X Auditorium including X Stage area X Dressing Rooms and Backstage Areas X Equipment and Services as described in Schedule A Upper Lobby Lower Lobby Other: (collectively, the "Facility ") In the building known as Imperial TheatrelThdalre Impdrial, 24 King Square South, Saint John, New Brunswick, Canada for purposes of: x Public Performance(s) Private Performance(s) (not open to the general public) Private Function(s) Other: briefly described as "Wrap up Reunion 2010" concert (collectively, the "Event ") Event Date(s) and Time(s): Sunday, August 8, 2019, 12pm to ;Midnight: showlime TBD Rental: Imperial agrees to provide the Facility to Rental Client strictly in accordance with the terms and conditions herein contained including all recitals above and as contained in the Rental Terms and Conditions (effective July 1, 2010) which form an integral part hereof (collectively, the "Rental Agreement "). Rental Client Fulty fnjormed: Rental Client certifies that an authorized agent or representative of Rental Client has inspected the Facility, and that it is suitable for the Event, and that Rental Client has read and understood and agrees to strictly observe and abide by all terms and conditions in the Rental Agreement. Rental Rates and Charges: In respect of the rental of the Facility for the Event, Rental Client agrees to pay to Imperial a Basic Rental Fee of $1070.00 (One thousand and Seventy dollars) or 10% of ticket sales (net of H.S.T., if applicable), whichever amount is greater, plus any and all Additional Charges as described in the Rental Terms and Conditions and at rates therein set forth, unless different rates are specified in Schedule A (attached) which forms part of this Rental Agreement (in which case the rates specified in Schedule A prevail), in legal tender of Canada in the form of cash or certified cheque. Box Office: Rental Client agrees that all box office sales procedures and operations are as set out in the Rental Terms and Conditions. General: Expressions used herein may be defined in the Rental Terms and Conditions. This Rental Agreement and any related documents are governed exclusively by the local domestic laws of the Province of New Brunswick, Canada. Imperial Thea e Inc. X Pc er D. Smith Authorized Representative Saint John 225 Rental Client X Lisa lirabluk Authorized Representative Rental Client 279 3/31/2010 24 King Square South Saint John, New Brunswick E2L 5138 Facsimile: 506 -674 -4141 Telephone: 506 - 674 -4111 AND: Saint John 225 ( "Rental Client ") address: CIO City of Saint John 15 Market Square, Saint John, NB E2L 4L1 contact: Lisa Hrabluk phone: day 506.849.9518 cell 506.647.3792 email: lisa@hrabluk.com Recitals: Rental Client wishes to rent from Imperial: X Auditorium including X Stage area X Dressing Rooms and Backstage Areas X Equipment and Services as described in Schedule A Upper Lobby Lower Lobby Other: (collectively, the "Facility ") In the building known as Imperial TheatrelThdalre Impdrial, 24 King Square South, Saint John, New Brunswick, Canada for purposes of: x Public Performance(s) Private Performance(s) (not open to the general public) Private Function(s) Other: briefly described as "Wrap up Reunion 2010" concert (collectively, the "Event ") Event Date(s) and Time(s): Sunday, August 8, 2019, 12pm to ;Midnight: showlime TBD Rental: Imperial agrees to provide the Facility to Rental Client strictly in accordance with the terms and conditions herein contained including all recitals above and as contained in the Rental Terms and Conditions (effective July 1, 2010) which form an integral part hereof (collectively, the "Rental Agreement "). Rental Client Fulty fnjormed: Rental Client certifies that an authorized agent or representative of Rental Client has inspected the Facility, and that it is suitable for the Event, and that Rental Client has read and understood and agrees to strictly observe and abide by all terms and conditions in the Rental Agreement. Rental Rates and Charges: In respect of the rental of the Facility for the Event, Rental Client agrees to pay to Imperial a Basic Rental Fee of $1070.00 (One thousand and Seventy dollars) or 10% of ticket sales (net of H.S.T., if applicable), whichever amount is greater, plus any and all Additional Charges as described in the Rental Terms and Conditions and at rates therein set forth, unless different rates are specified in Schedule A (attached) which forms part of this Rental Agreement (in which case the rates specified in Schedule A prevail), in legal tender of Canada in the form of cash or certified cheque. Box Office: Rental Client agrees that all box office sales procedures and operations are as set out in the Rental Terms and Conditions. General: Expressions used herein may be defined in the Rental Terms and Conditions. This Rental Agreement and any related documents are governed exclusively by the local domestic laws of the Province of New Brunswick, Canada. Imperial Thea e Inc. X Pc er D. Smith Authorized Representative Saint John 225 Rental Client X Lisa lirabluk Authorized Representative Rental Client 279 3/31/2010 Schedule A crew hours Contract No. 100808 Estimated Total Event Fee 5 hours House Manager OB August 2010 Saint John 225 130.00 1 12pm -12am Number Rate 80.00 Total BASIC RENTAL FEE: $14.00 per hour 168.00 1 performances /rehearsals $750.00 per 8 hours 750.00 hours Weekday daytime $100.00 per hour 0.00 hours Weekend daytime $125.00 per hour 0.00 4 ** hours set -up $80.00 per hour 320.00 or 10% ticket sales, net of HST, If applicable (whichever Is greater). 0.00 (maximum $2,000 for Basic Rental Fee based on 10% ticket sales for a single -day, single- performance Event) ADDITIONAL CHARGES: 0.00 1 liability insurance premiums Facility: per performance 200.00 dark nights $500.00 per day 0.00 1 maintenance fee $175.00 per performance 175.00 orchestra shell $250.00 per set -up /strike 0.00 relocate house console $100.00 per move 0.00 seats remove /replace $50.00 per seat 0.00 concert grand piano $75.00 peruse 0.00 upright piano $25.00 per performance 0.00 followspots $25.00 per performance 0.00 fog machine $15.00 per performance 0.00 dance floor $100.00 per event ( +tape) 0.00 $0.00 per 0.00 Personnel: 48 * crew hours $19.00 per hour 912.00 5 hours House Manager $26.00 per hour 130.00 1 ushers /ticket- takers $80.00 per performance 80.00 12 stage door hours $14.00 per hour 168.00 catering supervisor $26.00 per hour 0.00 (based on 4 crew for the duration) Miscellaneous: electrical hookup $100.00 per event 0.00 poster distribution $2.00 per poster (min $50) 0.00 1 liability insurance premiums $200.00 per performance 200.00 Encore performance trust fund $1.77 per comp ticket TBD TOTAL: ESTIMATED TOTAL EVENT FEE $2,735.00 ** TO BE CONFIRMED Note: This estimate does NOT include charges such as Rental Fee of 10% of ticket sales, net of HST, if applicable (if greater than Basic Rental Fee), unanticipated additional rental hours, holiday charges, SOCAN fees, other taxes, 6.50% of net ticket sales Box Office commission, ticket printing charges, ticket surcharge, merchandising commissions, piano tuning, gel, hotel bookings, advertising and other services, catering fees, cost of repairing or replacing damage or loss to Imperial Theatre and Imperial Theatre property, and any other costs incurred by Imperial Theatre on Rental Client's behalf. All charges that apgly will appear on the final Statement of Account. 13% H.S.T. will be added to the Total Event Fee DEPOSIT(S) REQUIRED: 25% of Estimated Total Event Fee 683.75 0 Security /Damage Deposit $500.00 per event 0.00 TOTA EPOSIT REQUIRED: $6$3.75 Initials: / Failure to retur this Signed Contract with appropriate deposit(s) within 14 days as dated on Rental Agreement will result in immediate cancellation. 280 IMPERIAL THEATRE THEATRE IMPERIAL RENTAL TERMS AND CONDITIONS forming part of Rental Agreement between Imperial Theatre Inc, and Rental Client (effective July 1, 2010) 281 Imperial Theatre Inc, /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 1.0 RENTAL RATES SCHEDULE (Rental Rates effective July 1, 2010 - June 30, 2011, inclusive) The following rental rates apply to each Performance in Imperial or in respect of the Facility during the time frame set out above unless otherwise agreed to in writing by Imperial. BASIC RENTAL FEE- Performance/Rehearsal for up to 8 hours the greater of $1,000.00 or 10% ticket sales (net of M.S.T., if applicable) Set -up Hours hours in excess of B hours $80.00 /hour Weekday Daytime Rate (between Sam - 4pm, Monday - Friday) $100.00/hour (minimum 5 hours) Weekend Daytime Rate (between Sam - 4pm, Saturday & Sunday) $125.001hour (minimum 5 hours) 2.0 ADDITIONAL CHARGES $26.001hour (4 hour minimum) The following Additional Charges apply to each Performance: $80.00 per performance FACILITY: $20.00 per hour /person (3 hour minimum) Dark Night Basic Rental Fee $500.00 /Day Maintenance Fee $175.00 /Performance Orchestra Shell (set -up /strike) $250.00 per set -up /strike House Console Relocation $100.00 /move Seat Removaf/Replacement $50.00 /seat House Upright Piano $25.00 per Use Concert Grand Piano $75.00 per Use Piano Tuning cost + 10% Colour media 40 cents /gel House Lighting Equipment no charge House Sound Equipment no charge Wireless microphones $25 per day (includes batteries) Fallow -Spot Rental $25.00 each per performance Fog Machine /hazer $15,00 each per performance Dance Floor $100.00 per event (+ cost of tape) Additional Equipment cost + 109% PERSONNEL: Stagehands $19.00 per hour /technician (4 hour minimum) Riggers and other specialists $27.00 per hour /technician (4 hour minimum) Missed meal breaks $50.00 per crew member House Manager $26.001hour (4 hour minimum) Ushers, Ticket Takers, etc. $80.00 per performance Security Personnel $20.00 per hour /person (3 hour minimum) Stage Door $14.00 1hour (3 hour minimum) Catering supervisor $26.001hour (3 hour minimum) Catering staff (if required) $15.00/hour (3 hour minimum) Uniformed City Police cost + i00% Advertising Placement/Layout/Design Services $60.00/hour All personnel costs are time and a half for Public Holidays MISCELLANEOUS: Poster Distribution Electrical Hook -up Cate ring/hospi tall ty Wireless internet Merchandising sold by Rental Client sold by Imperial Theatre Liability Insurance Advertising Performance without intermission BOX OFFICE: Box Office Commission Ticket Printing Encore Performance Trust surcharge TAXES, ETC.: SOCAN '(see note) $2.00 /poster ($50.00 minimum) $100.00 negotiated $25.00 /day 15% of gross sales revenue 20% of gross sales revenue $200.00 /performance cost + 10% (camera -ready art or broadcast- ready) $150.00 6.50% of net ticket revenue 15c /ticket $2.00 (HST included) per ticket or person live music or dance performance the greater of 3% of sales or minimum fee $35.00 live performance of music (classical) the greater of 1.56% of sales or minimum fee $35.00 recorded music (other than dance performances) $201performance H.S.T. charged on all of the above Our H.S.T. Registration number is 100504687 `NOTE: SOCAN rates are subject to change by the Copyright Board. -2- 282 13% (HST is not charged on liability insurance) Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement 1 Rental Terms and Conditions 3.0 DEFINITIONS In the Rental Agreement, the following terms have the following meanings unless the context otherwise indicates. Additional Charges: Those charges in addition to the Basic Rental Fee including but not limited to staffing charges, box office charges, technical equipment charges, merchandising, other taxes, and other charges set out in section 1.0 and 2.0 of the Rental Terms and Conditions. Basic Rental Fee: The greater of the minimum rental fee or 10% of ticket sales (net of H.S.T., if applicable) charged to Renlal Client for the use of the Facility. Booking: Includes the Event, each Performance, set -up and strike. The strike includes restoring the Theatre to the condition that it was in at the beginning of the Event, unless special arrangements have been made and approved by Imperial. Dark Night: That night or those nights between Performances when the Facility and/or Theatre cannot be used for other clients or purposes due to Rental Client's occupation of the Facility and /or Theatre. By way of clarification, if Rental Client's Performance schedule is Wednesday, Thursday, Friday and Saturday evenings for two (2) weeks and it is not viable to strike and re -set stage sets, equipment, etc., Rental Client will be liable for Dark Night Basic Rental Fee for Sunday, Monday, and Tuesday, even though there is no Performance. Event: The entire set of Performances, functions or other use of the Theatre, and the subject of the Rental Agreement. Facility: That part of the Theatre being rented to Rental Client, including all relevant equipment. H.S.T.: Harmonized Sales Tax. This lax must be included in the ticket price if the Rental Client is registered for G.S.T. /H.S.T. This lax will be added to the Basic Rental Fee and Additional Charges. The tax rate is 13% at the time of execution of this Rental Agreement. House Programmes: Includes, but not limited to, leaflets, handouts, inserts, and other documentation about the Performance and /or Event. Imperial Theatre and Imperial: Imperial Theatre Inc.IThadtre Imperial Inc., its successors and assigns. Local: A Rental Client residing or having substantial, permanent presence in the greater Saint John area. Non - Local: A Rental Client which does not reside or have substantial, permanent presence in the greater Saint John area. Other Taxes: All taxes, levies, assessments, deductions and /or remittances imposed upon, incurred by or the responsibility of Rental Client. Patron(s): The individual(s), firm(s) and /or corporation(s) attending a Performance or private function. Performance: a single Performance or rehearsal or other use of the stage or auditorium, either private or public, within an Event and the subject of the Rental Agreement. Performer: The individual or group of individuals performing or exhibiting In the Facility. Private Function: An evenb'performance where attendance is by special invitation and is not solicited from the general public. In short, not everyone is eligible to attend. Public Performance: An event where the solicitation of the public is made to generate attendance, whether it be free of charge or an admittance price is requested. In short, anyone is able to attend. Rental Agreement and Agreement: mean, collectively, the Signed Contract and Rental Terms and Conditions, as amended Irom time to time. Rental Client: The individual(s), group of individuals (if an unincorporated association),firm(s) or corporadon(s) who are renting the Facility and paying the Basic Rental Fee plus any Additional Charges as required and their respective heirs, executors, personal representatives, successors and (solely to the extent expressly permitted by Imperial) assigns. Rental Rates Schedule: The schedule of rental rates set out in section 1.0 of the Rental Terms and Conditions. Rental Terms and Conditions: These Rental Terms and Conditions of Imperial, which set out the rental fees, charges, terms and conditions for renting the Facility and /or the Theatre, as amended from lime to time. Rock Concert: Any Performance and /or Event that Imperial determines to be a rock concert, in its sole discretion. Signed Contract: That portion of the Rental Agreement which Imperial and Rental Client sign. Statement of Account: The Statement of Account which sets out the settlement amount of the Total Event Fee and other amounts, according to Imperial's Box Office ticket sales reports, Technical Show reports, Front of House reports, and any other supporting documents, required to be paid by Rental Client. Theatre: The entire lands, building and premises comprising Imperial Theatre, 24 King Square South, Saint John, New Brunswick including all equipment and services within the building. Total Event Fee: The Basic Rental Fee and Additional Charges plus H.S.T. Weekday Daytime Rate: The special rate charged for rental of the Facility and /or Theatre between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, which allows another Rental Client to rent the Facility for the evening. (Minimum 5 hours) Weekend Daytime Rate: The special rate charged for rental of the Facility and /or Theatre between the hours of 8:00 a.m. and 4:00 p.m., Saturday and Sunday, which allows another Rental Client to rent the Facility for the evening. (Minimum 5 hours) -3- 283 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 4.0 RENTAL TERMS AND CONDITIONS Rental Client agrees to observe and abide by all Rental Terms and Conditions governing the rental and use of the Facility. The Facility and all keys and other means of access thereto and egress therefrom are at all times under the charge and control of Imperial. The Rental Terms and Conditions form an integral part of and are expressly incorporated by reference into the Rental Agreement. 5.0 IMPROPER USE Rental Client will not permit the Facility to be used for lodging rooms or for any improper, immoral or objectionable purpose or use. Rental Client will not in any way obstruct or interfere with the rights of Imperial, other users, renters, or occupants of the Theatre or injure or annoy them. 5.0 ENTIRE AGREEMENT This Rental Agreement contains the entire and only agreement and understanding between the parties related to the subject matter hereof, and any negotiations, representation, warranties, assurances, correspondence or other statements not expressly set out herein in writing are canceled, null and void. This Rental Agreement may not be altered or otherwise modified except in writing, signed by Imperial and Rental Client in the same manner as this Rental Agreement. 7.0 ASSIGNMENT Rental Client will not assign this Rental Agreement or any part thereof or any interest or right arising therefrom or share the use or possession of the Facility or any other portion of the Theatre, without first obtaining the written consent of Imperial. Imperial may arbitrarily withhold such consent. 8.0 LAWFUL COMPLIANCE Rental Client will observe and comply with and secure observance and compliance by all those for whom Rental Client is responsible at its own expense, with all laws of Canada and of the Province of New Brunswick, all by -laws of the City of Saint John and all other authorities and all rules and requirements of the police and fire departments or other governmental authorities, and obtain and pay for all necessary permits and licenses. Rental Client will not do or suffer to be done anything in, on, or about the Facility during the use or occupancy of the Facility by Rental Client in violation of any such laws, rules or requirements and if the attention of Rental Client is called to any such violation on the part of Rental Client or of any person employed by or admitted to the Theatre and/or the Facility by Rental Client, and Rental Client fails to comply with any such laws, rules and regulations, Imperial may stop the Performance or Event until such time as satisfactory compliance is assured, or cancel such Performance or the Event, entirely without liability therefor and without prejudice to Imperial's other rights and to all obligations of Rental Client under the Rental Agreement. 910 DUES AND LICENSE FEES Rental Client covenants and agrees to pay any dues or license fees with respect to any Performance. Rental Client will promptly reimburse Imperial for any such dues or fees where paid by Imperial on Rental Client's behalf. 10.0 TIME OF ESSENCE Time is of the essence with respect to all of the obligations of Rental Client under the Rental Agreement. No additional time shall be taken for the use or occupancy of the Facility or for the installation or removal of any equipment without the permission of Imperial, and Rental Client hereby agrees to pay for such additional time according to the Rental Hates Schedule if such permission Is granted. 11.0 AMENDMENT TO RENTAL AGREEMENT Any request to amend any provision of the Rental Agreement in respect of an Event must be received in writing by Imperial at least thirty (30) days prior to the commencement of the Event or ten (10) days prior to signing the Rental Agreement, whichever is earlier. Such applications will be considered on a per Event basis when circumstances warrant but solely at Imperial's discretion. Any amendment to the Rental Agreement must be in writing, signed by both parties hereto, and in no event will be construed as a waiver of any provision of the Rental Agreement or of any permanent change of policy or procedure. 12.0 NOTICE 12.1 Any notice required, permitted or desirable to be given under the Rental Agreement may be delivered to Rental Client or to any officer, manager, assistant manager, agent or authorized representative of Rental Client at the address set out in the Rental Agreement or in any application to Imperial or at the residence or place of business of Rental Client, or to the last known address of Rental Client. 12.2 Any notice required, permitted or desirable to be given to Imperial will be in writing and delivered by hand or sent by means of FACSIMILE (facsimile number 506 -674- 4141), courier or other means of assured and prompt delivery addressed to Imperial Theatre, 24 King Square South, Saint John, New Brunswick, Canada E2L 5138, Attention: General Manager. 13.0 NON - PROFIT AND CHARITABLE RENTAL CLIENTS Local Non - profit and Registered Charity Rental Clients may be required to demonstrate to the reasonable satisfaction of Imperial that they satisfy the following requirements to their non- profit status as outlined below. -4- 284 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 13.1 The term 'non- profit' is defined in the Income Tax Act and the Canadian Tax Dictionary as follows: A non - profit organization is a 'club, society or association that, in the opinion of the Minister, was not a charity within the meaning assigned by Section 149.1(1) and that was organized and operated exclusively for social welfare, civic improvement, pleasure or recreation or for any other purpose except profit; no part of the income of which was payable to, or was otherwise available for personal benefit of any proprietor, member or shareholder thereof unless the proprietor, member or shareholder was a club, society or association; the primary purpose and function of which was the promotion of amateur athletics in Canada.' 13.2 A Registered Charity Rental Client means a charity as defined in the Income Tax Act and which holds a valid and current registered charitable tax number. 14.0 CONTRACT DEPOSITS Rental Client is required to pay Imperial a deposit at or before the time of signing the Rental Agreement of twenty -five percent (26 %) of the estimated Total Event Fee, including but not limited to any Additional Charges and all applicable Rental Rates. Failure to pay the deposit on or before signing of the Rental Agreement will result in automatic cancellation of the Event. 15.0 SIGNED CONTRACT Failure to return a signed copy of the Rental Agreement (with appropriate deposit) within fourteen (14) days of issuance will result in immediate cancellation of the Rental Agreement and the proposed Event, entirely without liability upon Imperial, and without prejudice to its rights against Rental Client and to Rental Client's obligation to Imperial. Tickets will not go on sale until a signed Rental Agreement, a completed Schedule B (if applicable) and required deposit have been received by imperial. Tickets normally go on sale 4 days after receipt by Imperial of signed Rental Agreement, required deposit and Schedule 8 (if applicable). 16.0 FINAL CONTRACT PAYMENT If ticket pre -sales are not sufficient to cover the Total Event t=ee less any deposit(s), all monies owing to Imperial must be paid by certified cheque, bank draft, cash or money order and received by Imperial no later than 12:OOPM (noon) on the first day of the Event. Cheques must be made payable to "Imperial Theatre Inc. ". Monies collected from the box office will be used to offset, in whole or part, the Total Event Fee. Any deficiency is payable by Rental Client immediately upon conclusion of the Event or last Performance of the Event, and no equipment or properly of Renta[ Client can be removed without payment in full. Imperial has a first possessory lien and charge on all such equipment and property of Rental Client and of any Performer and other personnel In or involved with the Event until payment in full is received. 17.0 DAMAGE Rental Client is solely responsible for any and all loss or damage to Imperial, the Facility and or the Theatre caused by Rental Client or any person admitted to the Facility or Theatre by Rental Client or by or with the consent of any person acting for or on behalf of Rental Client, whether caused by the action, failure to act, or by negligence of any said person, and Rental Client agrees to pay to Imperial all repair and/or replacement costs incurred during the Booking. 17.1 ADDITIONAL CLEANING For any occupancy of the Theatre by Rental Client that results in unusual cleaning requirements (any cleaning required over and above that normally done following each Performance or after an Event), the costs of any additional cleaning will be borne by Rental Client, and will appear on the Statement of Account. Events taking place over multiple days may require more than one cleaning —if in Imperial's opinion, interim cleaning(s) are required, they will be carried out, with additional maintenance fees appearing on the Rental Client's Statement of Account. 18.0 DAMAGE DEPOSIT In addition to the Contract Deposit, a damage deposit of five hundred dollars ($500) may be requested with the delivery of the Rental Agreement. The deposit will be returned upon a satisfactory Inspection of the Facility following the last Performance, strike and final load -out. 19.0 INSURANCE AND INDEMNITY 19.1 Rental Client will at its expense, provide and maintain not less than one million dollars ($1,000,000) of general public liability insurance and property damage Insurance with a reputable insurance company authorized to transact business in Now Brunswick against claims for bodily or personal injury, death or property damage on, in or about the Theatre resulting in any manner whatsoever from the existence and /or performance of the Rental Agreement. -5- 285 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 19.2 Rental Client will use and occupy the Facility in a careful, safe, lawful and proper manner and will so conduct its activities in, on, or about the Theatre so as not to endanger any property or any person; and, save only as to claims arising entirely by reason of the negligence of Imperial or its employees, Rental Client indemnifies and saves harmless Imperial, its directors, officers, employees, agents and invitees or others from or against any and all claims, liability, damages, losses or expenses arising directly or indirectly in any way out of the existence or performance of this Agreement or out of Rental Client's use and/or occupation of the Theatre, or any part thereof, and without Ill the generality of the foregoing, such claims however arising will include: (a) All claims for personal injury, death or property damage; (b) All claims arising out of all activities conducted by Rental Client, its performers, agents, employees, subcontractors, independent contractors of Rental Client, invitees, licensees, Patrons or guests; (c) All claims arising out of an unauthorized use of any idea, creation, literary, musical or artistic material, copyright or intellectual property in connection with any Performance hereunder; (d) All claims arising out of any damage done or words spoken by Rental Client, its performers, agents or employees during any Performance; (e) All claims arising out of any damage done to the Theatre or any part thereof caused by Rental Client or any performer, agent or employee of Rental Client; (I) All damages or loss caused by, or arising out of, any statement, claim or allegation that any Performance or Event or any action conducted by Rental Client or with its permission or acquiescence in the Theatre is an infringement of any rights of any other person, or is defamatory, libelous, slanderous, unlawful or an infringement of any copyright, patent, trademark or other intellectual property right; (g) All claims arising out of the breach by Rental Client of any term of this Rental Agreement; (h) All costs, loss, damages, compensation, expenses and legal costs (on a solicitor and his own client basis). 20.0 CANCELLATION AND REFUNDS 20.1 Rental Client must notify imperial in writing at least thirty (30) days in advance of any cancellation or proposed cancellation of any single Performance comprising part of an Event. In the case of cancellation by Rental Client of any single Performance: (a) Rental Client must entirely at its expense, promptly inform the public of such cancellation through regular information media. If Rental Client fails to do so or fails to do so adequately, Imperial may, without obligation to do so, make such announcement at the cost of Rental Client; and (b) Rental Client will promptly reimburse all amounts due to ticket holders. 20.2 Rental Client must notify Imperial, in writing, at least thirty (30) days in advance of any cancellation or proposed cancellation of an entire Event. Any refunds by Imperial of deposits and/or other amounts paid by Rental Client hereunder will be a maximum of five percent (5 %) of the estimated Total Event Fee under this Rental Agreement. 20.3 If cancellation of any Event or Performance is due to Rental Client's default hereunder, no refunds will be given, and all monies paid by Rental Client are forfeited to Imperial. No refunds will be given If an Event is cancelled with less than thirty (30) days notice or if notification is not received in writing, unless the committed date can be rented to another party for comparable revenue. However, even if the committed date can be re- booked with another party, refunds will never exceed five percent (5 %) of the estimated Event Fee. 21.0 MAXIMUM SEATING Imperial puts at the disposal of Rental Client eight- hundred and fifty -two (852) seats per Performance. It is illegal to admit more. The total available seats may be diminished slightly dependent on the attendance of patrons In wheelchairs. 22.0 HOUSE SEATS Imperial will retain six (6) house seats for each Performance (these six seats are not part of the 852 seats available to Rental Client). These house seats will be free of charge to Imperial and will be selected and will be utilized al the discretion of Imperial. The house seats normally are Row H Seats 8 to 13. 23.0 BOX SEATS Box seats in Imperial are not available to Rental Client. Box seat ticket holders are admitted free of charge to all Public Performances. 24.0 BABES IN ARMS 24.1 FAMILY PERFORMANCES AND PERFORMANCES FOR CHILDREN For family Performances (as mutually determined by Imperial and Rental Client) and Performances specifically for children, infants under the age of 1 year will be admitted to the auditorium free of charge. Infants must not occupy a seat, but will remain in their parent's arms in their parent's seat. As with any Patron that interferes with the enjoyment of other Patrons, infants causing disturbances, including noise, must be taken out of the auditorium by their parent. For these types of performances, Rental Client is encouraged to provide a special reduced ticket price for young Patrons over the age of 12 months. -6- 286 Imperial Theatre Inc, / Theatre Imp6rial Inc. Rental Agreement 1 Rental Terms and Conditions 24.2 ALL OTHER PERFORMANCES Each person entering the auditorium, including babes in arms, will be assigned a seal and, therefore, must purchase a ticket. Patrons are discouraged from bringing young children to adult Performances as their age may restrict their enjoyment of the Performance, or the enjoyment of other Patrons. 25.0 BOX OFFICE TERMS 25.1 EVENT TICKETS 25.1.1 A standard ticket for all Public Performances is required. It is important to have a ticket which is a legal and binding contract with the Patron. 25.1.2 All Public Performances require tickets for admission to ensure that the capacity of the theatre is not exceeded. [Large] Private Functions may require event tickets and the necessity shall be determined by imperial. 25.1.3 All tickets for Public Performances will be sold as reserved seating. Each ticket will indicate seat location, and be appropriately numbered. General admission tickets are not permitted for Public Performances unless otherwise agreed to in advance by the General Manager. 25.1.4 General admission tickets are an acceptable form of admission for Private Functions unless determined to be inappropriate by Imperial, in which case reserved sealing tickets will be used for the Performance. 25.2 TICKET DISTRIBUTION Imperial operates a fully computerized, independent, ticketing system. Rental Client's tickets will be accessible to the public through all Imperial ticket outlets. Furthermore, telephone and Internet orders are accepted for credit card purchases. Credit cards currently accepted by Imperial theatre Box Office are: Visa, MasterCard, American Express and Diners Club /en Route. A fee per order will be charged to the Patron on all telephone and Internet orders. 25.2.1 Imperial [and its ticket outlets] will be the sole and exclusive distributor of all event tickets. Any exceptions concerning the distribution of tickets must be approved in writing by Imperial. Exceptions may be made for such things as weekday school Performances and completely Private Functions. School Events and fund - raisers are not considered Private Functions. 25.2.2 When Rental Client requests tickets to be printed affixed with the appropriate price for resale, all monies from each sale shall be remitted to Imperial. When there are monies or event tickets outstanding at the time of the event, the value of the outstanding balance will be deducted on the Statement of Account. 25.2.3 Complimentary tickets will only be issued on Rental Client's request to Box Office Management. Box Office Management is only authorized to issue complimentary tickets to the Authorized Representative of Rental Client who signed the Rental Agreement. If Rental Client wishes any other person to be authorized to request complimentary tickets, the Authorized Representative of Rental Client who signed the Rental Agreement must so inform Imperial in writing. 25.2.4 Complimentary tickets may not be sold. If Imperial determines that complimentary tickets have been sold by Rental Client, Rental Client will be charged for box office commission at the highest ticket rate, plus Encore Performance Trust surcharge for all complimentary tickets issued. 25.3 TICKET PRICES 25.3.1 Rental Client is free to set its own ticket prices. Imperial will adhere to and sell all tickets in accordance with the set price schedule prepared by Rental Client. Rental Client will complete and return to Imperial a completed Schedule B -- "Box Office Information" for any event requiring tickets. Special prices for seniors, students, and groups are encouraged, as well as for youths and children (where appropriate). 25.3.2 Where applicable, Imperial will collect HST from the Patron on behalf of Rental Client. Rental Client is responsible for remitting HST to Revenue Canada. Any Rental Client required to collect HST must supply Imperial with Its registration number and HST must be included in the ticket price. 25.3.3 Rental Client is permitted to change the price or add different price categories to its tickets for a single Event by requesting the change in writing to Imperial. Imperial will implement the new prices within two (2) business days of receiving notification. Delay is necessary to properly upgrade the Event on the ticketing system and to notify all Imperial ticket outlets of the pricing changes. Rental Client can use up to twenty (20) different discount codes (i.e, student, senior, adult, etc.) in up to five different price categories (i.e. seating quality a, b, c, d, or e). For changes to subscription series, see Section 70.2. 25.3.4 Any advertising or other public notice(s), including, but not limited to, posters and other promotional material, that state ticket price(s) should stale the price(s) that the Patron will pay: any such listing of ticket price(s) will be inclusive of HST and the Encore Performance Trust surcharge. 25.4 BOX OFFICE ADMINISTRATION 25.4.1 There will be no relunds on purchased tickets except In the circumstance of cancellation of a performance, or to a Patron physically altected by a special effect used in the Performance. Renlal Client will remain responsible for all box office charges on refunded tickets. 25.4.2 Imperial may refund tickets under extraordinary circumstances, after gaining the approval of Rental Client. -7- 287 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement 1 Rental Terms and Conditions 25.4.3 Rental Client may request that where there is another Performance in the same Event, tickets may be exchanged up to twenty -four (24) hours prior to the Performance. All exchanges must be done in person at Imperial. All exchanges are subject to an exchange fee per ticket, charged to the Patron. 25.4.4 Imperial Theatre may, at its discretion, charge an Outlet Surcharge to Patrons, for tickets purchased at locations other than the Imperial Theatre Box Office. 25.4.5 Ticket sales updates will only be issued by Box Office Management to the Rental Client or to a designate as indicated by an Authorized Representative of the Rental Client to Imperial in writing. 25.4.6 All tickets sold are subject to a commission charge as outlined in Section 2.0, Additional Charges 25.4.7 Imperial Theatre Box Office will provide a complete ticket sales accounting summary of all transactions for Rental Client as part of the Statement of Account. 26.0 ENCORE PERFORMANCE TRUST SURCHARGE Imperial places a surcharge on all tickets to events held at Imperial Theatre. This fee is charged to the Patron, and must be included in any advertised ticket prices. The same surcharge will be charged for all complimentary ticket(s) issued by Rental Client, and will appear on the Statement of Account. For non- ticketed Events, Events with no admission charge, and certain non - performance Events, a special rate for Encore Performance Trust surcharge may apply, in which case it will be slated on Schedule A. 27.0 ADVANCES ON TICKET SALES No advance will be granted on ticket sales made by Imperial or by the Box Office and/or any other designated agencies and outlets. 28.0 TICKET ADVERTISING Imperial Theatre retains the exclusive right to the use or the ticket top and back for all events at Imperial Theatre unless otherwise agreed to by Imperial Theatre. Imperial Theatre has the right to sell the ticket top and back to any advertiser at Imperial Theatre's discretion. 29.0 DARK NIGHTS Should Rental Client's Performance schedule not happen on consecutive days, a Basic Rental Fee will be charged for Dark Nights. If Rental Client removes all sets and equipment from the stage. Theatre and loading access areas, so as to enable the Theatre to be rented to another rental client during these Dark Nights, no Dark Night Basic Rental Fee will apply. 30.0 MEDIA ACCESS 30.1 Rental Client agrees to permit local media to take non -flash photographs (and/or to shoot video to be used in television news) of the Event during the first few minutes of the Performance or each Performer's set. IF RENTAL CLIENT DOES NOT WISH TO PERMIT THIS, STRIKE OUT THIS CLAUSE. 30.2 Rental Client agrees to inform Imperial in advance of any other media sessions, interviews, etc., whenever possible (as these often require additional staff, lighting, and/or technical support). 31.0 CONCESSIONS & MERCHANDISE SALES Imperial reserves the righl to sell librettos, souvenir programmes, refreshments or other merchandise, to rent opera glasses and other articles, to conduct a checkroom, to control programmes and other privileges and to take photographs for its own records, at anytime and whenever it desires. Rental Client will not engage in any of the foregoing activities without the written consent of Imperial. Imperial and its authorized concessionaires have the exclusive right, at all limes and wherever Imperial desires, to sell or distribute any and all merchandise, food, beverages and services during each Performance and /or Event. Rental Client will not distribute or sell any merchandise, food, beverage or service. Rental Client may, with Imperial's prior consent, prepare and distribute through Imperial or its authorized concessionaire a souvenir programme, libretto, or other memorabilia in which event Imperial will receive an agreed percentage of gross sales. Such sales are subject to all applicable municipal, provincial and federal taxes, if any, to be accounted for and home by Rental Client. 32.0 LOUNGE/BAR FACILITIES New Brunswick liquor regulations apply to the use and operation of all lounge and bar facilities within the Theatre. Opening and closing of all such facilities is at the total discretion of Imperial. All personnel for use in respect of all such facilities will be supplied by Imperial. -8- 288 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 32.1 PERFORMANCES WITHOUT INTERMISSIONS Unless otherwise agreed to by Imperial, for any Performance that does not have an intermission or other suitable break to allow Patrons to purchase refreshments, Rental Client will be assessed a fee to make up for lost revenue, at the rate(s) set out in Section 2.0, Additional Charges. This paragraph does not apply to non - performance Events, nor does it apply to Performances specifically for children or family Performances (as mutually determined by Imperial and Rental Client). 32.2 ADDITIONAL BAR SERVICE Rental Client may request bar service for private Events, post - performance receptions, or the like. If gross sales during the additional bar service do not exceed an agreed -upon minimum, Rental Client will pay a bar service fee. A rider to this Agreement staling the level of service required, minimum sales and bar service fee will be executed for any additional bar service. 32.3 BAR SERVICE ON STAGE Rental Client may request bar service on the stage for certain events (subject to the approval of Imperial); any such request must be received by Imperial at least two weeks in advance of the event, in order to allow time to apply for a liquor license extension. 32.4 BAR SERVICE BACKSTAGE Imperial Theatre is a licensed establishment and as such, no alcoholic product may be brought into any part of the premises unless it has been purchased through Imperial Theatre concessions. 33.0 CATERING AND HOSPITALITY All catering needs and requirements in respect of the rental hereunder must be arranged through Imperial, at least fourteen (14) days prior to the Event; and the supply of all caterers is the exclusive right of Imperial. Rental Client must use a caterer approved by Imperial for all food requirements (including those for performers), unless otherwise agreed to by Imperial. The cost of all catering will be borne by Rental Client, and will appear on the Statement of Account, if paid for by, provided by, or charged to Imperial at rate(s) agreed upon in writing. 33.1 CATERING SUPERVISOR AND FOOD & BEVERAGE STAFF Imperial's Catering Supervisor must be present whenever food and beverage hospitality or catering takes place in the Facility. The Catering Supervisor and any additional food and beverage staff required will be provided through Imperial for a minimum of three (3) hours per person. Rental Client will pay for such food and beverage staff at the rate(s) set out in Section 2.0, Additional Charges. 33.2 ADDITIONAL CLEANING Catering, hospitality, receptions and the like sometimes result in additional cleaning requirements. If applicable, the cost of any cleaning required over and above that normally done following an Event will be borne by Rental Client, and will appear on the Statement of Account. 34.0 PERSONNEL All employees, servants, agents, labour, personnel and contractors engaged, employed or used by Rental Client are subject to the sole and arbitrary approval of Imperial and are at all limes subject to direction and control by lmperia €. Unless otherwise agreed, Rental Client will pay Imperial for all wages at established rates (Including overtime rates) for all persons required in respect of any Performance and as otherwise may be required under this Rental Agreement. Rental Client indemnifies and saves Imperial harmless in respect of all such employees, servants, agents, labour personnel and contractors. 34.1 STAGE DOOR PERSONNEL To ensure the security of the facility and the possessions and personnel of the Rental Client, the Stage Door must be manned in a manner suitable to and approved by imperial whenever Rental Client is using the Theatre. Unless otherwise agreed to by Imperial, stage door personnel will be provided through Imperial for a minimum of three (3) hours per person whenever Rental Client is using the Theatre. Rental Client will pay for the stage door personnel at the rate(s) set out in Section 2.0, Addtional Charges. Under no circumstances shall the stage door be propped open, have its latch taped, or in any other way allow access to the building from the outside when there is no stage door person present. Stage door personnel must be present for Rental Client to have access to dressing rooms and wardrobe facilities; it is not required that an Imperial technician be present at those limes when these are the only areas to which Rental Client requires access. If Rental Client requires access to the lobby areas when the building is officially closed (no one is in box office and no House Manager is present), an additional stage door person may be required to keep this area and the entries to it secure. 35.0 HOUSE MANAGER A Front of House Manager is required for all public rehearsals and Performances, In order to provide a qualified person to meet fire, insurance, and safety standards requirements. The cost of the Front of House Manager will be borne by Rental Client. Patrons will be admitted to the Theatre, at the discretion of Imperial or its House Manager, no more than thirty (30) minutes and no less than fifteen (15) minutes prior to Performance time. -9- 289 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement 1 Rental Terms and Conditions 36.0 USHERS Whenever Patrons are present in the Theatre during rehearsals or a Performance, safety regulations require that ushers be present, the cost of which is not included in the Basic Rental Fee and will be charged to Rental Client as an Additional Charge. The number of ushers/ticket takers will be as required or determined by Imperial. 37.0 TECHNICIANS AND STAGE CREW Any technicians required (requested by Rental Client, or as determined necessary by the Head Technician, in his sole opinion) for set -ups. Performances, rehearsals or strikes will be provided through Imperial for a minimum of four (4) hours per technician. Rental Client will pay for such technicians at the rate(s) set out in Section 2.0, Additional Charges. Imperial technicians have full authority for and accessibility to all Facilities and equipment made available to Rental Client. No one other than technical personnel approved and /or employed by Imperial may operate any sound, lighting, rigging, or other Theatre equipment without the prior written approval of Imperial and under such supervision as Imperial deems necessary. Access to the stage and Theatre auditorium in the absence of an Imperial technician is strictly prohibited. 37.1 MISSED MEAL BREAKS Whenever the scheduling by or the workload imposed by the requirements of Rental Client results in Imperial technicians missing a meal break, as required by law, Rental Client will be charged $50.00 per technician or crew member for each meal missed. This charge offsets the cost of providing the technicians a meal and a compensatory payment to them. 37.2 PRE -EVENT PLANNING MEETINGS AND CONSULTATIONS imperial welcomes pro -Event planning meetings and consultations, as they result In a better, more organized and smoother - running Event. When the number of staff hours involved in such meetings becomes excessive, Rental Client will be so informed by Imperial, and Rental Client will be charged for staff time at the rate(&) set out in Section 2.0, Additional Charges, for any additional meetings and consultations prior to the Event. 38.0 HOLIDAYS The wages of all Imperial staff required to work on an Event scheduled on a statutory holiday will be charged back to the Rental Client at time and a half. Imperial staff includes but is not limited to theatre technicians, house manager and ushers. Holidays include but are not limited to: New Year's Day, Good Friday, Canada Day, New Brunswick Day, Labour Day, Remembrance Day, Christmas Day. Imperial will notify Rental Client of any holiday charges that may be Incurred during the Event. 39.0 ENTRY 39.1 Rental Client will not enter the Theatre without a representative of Imperial. Representatives of Imperial will always be in the Theatre during a Booking. Rental Client or a duly authorized representative of Rental Client will be in the Theatre when the doers are opened throughout each Performance. 39.2 Imperial and its directors, officers, agents and employees have the right to enter any part of the Theatre at any and all times. Imperial, or any person authorized by Imperial, may at any time and from time to time during each Performance install and maintain in the Theatre, exhibitions and displays as solely determined by Imperial. 39.3 Access to the stage and Theatre auditorium in the absence of an Imperial technician is strictly prohibited. An Imperial technician must be present at all times that Rental Client or any person acting for or on behalf of Rental Client is on the stage or in the auditorium. 39.4 Access to the dressing rooms, wardrobe facilities, rehearsal room, and green room in the absence of both stage door personnel and imperial technicians is strictly prohibited. Unless otherwise agreed to by Imperial, a stage door person must be present at all limes that Rental Client or any person acting for or on behalf of Rental Client is in these backstage areas. 39.5 Unless otherwise agreed to by Imperial, Rental Client and any person acting for or on behalf of Rental Client, including performers and any other persons required to be in the Facility by Rental Client or by the performing artist(s) will enter and exit the Theatre through the Stage Door. 39.6 Whenever the building is officially closed (there is no one in the Box Office), Rental Client and anyone admitted to the building by Rental Client will remain out of the lobby areas, unless prior arrangements have been made with and agreed to by Imperial. Failure by Rental Client or by anyone admitted to the building by Rental Client to remain out of these areas during such times will result in Rental Client paying for stage door personnel for this area al the rate(s) set out in Section 2.0, Additional Charges, regardless of whether an additional stage door person is provided. 39.7 BACKSTAGE PASSES Rental Client is required to advise Imperial Theatre two weeks in advance if backstage passes, VIP passes, are to be issued to anyone not travelling with the performance, including ticket holders. This information should also include the total number issued. Specific arrangements on the day of the event must be made with Imperial Theatre house manager, or technician in charge before any access will be permitted. Imperial Theatre reserves the right to refuse entry to the backstage area at any time to anyone not part of the performance or technical crew. 40.0 OBSTRUCTION OF EXITS Rental Client will never permit or cause any obstruction or blockage, of any kind, of any Theatre exits. Rental Client will not permit or cause any fire doors to be propped or otherwise held open. -10- 290 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement I Rental Terms and Conditions 41.0 USE OF THEATRE Rental Client will not install any wires, electrical appliances, plumbing, piping or fixtures or drive or place any nails, tacks, staples, screws or similar articles anywhere in or outside the Theatre without in any such case the prior written consent of Imperial. Rental Client will not use or apply paint anywhere in or outside the Theatre under any circumstances. Rental Client will not place any additional locks or fastenings on any Theatre doors, cupboards or enclosures. Decorations, banners, posters or other signage or notices of any kind will not be placed in the lobbies, halls, stairwells, offices, dressing rooms, auditorium, washrooms, cloakrooms or other surface areas within or outside the Theatre wilhout the prior written consent of Imperial, and than only in approved locations. 42.0 EJECTION Imperial reserves the right to eject any objectionable Patron, person or persons from the Theatre at any time with or without any advance notice or warning, using such means, and such reasonable force, through its servants, agents or police officers, as Imperial determines in its absolute discretion; and Rental Client hereby waives and removes any right or claim for damages arising therefrom. 43.0 POLICE PROTECTION The nature of the Event or any Performance forming part thereof may, in Imperial's absolute discretion, require police protection. In any such circumstance, all costs of such protection are the responsibility of Rental Client and will appear on the Statement of Account. 44.0 DANGEROUS PERFORMANCE Imperial may cancel an Event, or any Performance forming a part thereof if, in Imperial's absolute discretion, the Event, any Performance forming a part thereof and /or any Performers, Patrons or other persons including, without limitation, the number of persons on the stage or in backstage areas are considered to be of any threat, risk or danger to the Theatre, or its content or property or staff (including volunteers) or to any Patrons or audience members of Imperial or performers or backstage personnel. 45.0 SPECIAL EFFECTS Imperial Theatre, in its sole discretion, shall determine whether or not a part of a Performance is a special effect. Special effects include, but are not limited lo, the use of fire, guns, strobe lighting, explosives, smoke, or other atmospheric effects or additives. 45.1 Should a Performer /Performance use any special effect, the Rental Client shall notify Imperial at least fourteen (14) days in advance of the Event for approval. 45.2 When a Performance uses special effect(s), Rental Client may be asked to provide a demonstration of the special effect(s) to be witnessed by the authority having jurisdiction and the General Manager for further approval. Use of any special effect may be denied. 45.3 Storage of materials for special effects in Imperial shall be in a manner approved by Imperial. Imperial may deny storage of materials to be used in special effects at Imperial. 45.4 Imperial retains the right to place warning signage around the interior of the building regarding any and all special effects. 45.5 Imperial retains the right to refund, in full and at the expense of the Rental Client, the admission price to any patron who is physically affected by any special affect. 46.0 THIRD PARTY CONTRACT At the request of Imperial, Rental Client will produce for full Inspection and /or provide a complete copy of any contract or contracts with Performers and artists or with respect to copyright or with respect to any other matter which Imperial deems necessary for purposes of confirming that Rental Client has completed all arrangements in respect of the Event. 47.0 ROCK CONCERTS Whenever an Event includes one or more Rock Concerts, the following paragraphs apply in respect of each Performance: (a) At least two (2) off -duty police officers must be engaged at the expense of Rental Client; (b) Additional ushers and/or technical staff may at Imperial's absolute discretion, be engaged at the expense of Rental Client; (c) The bar and all alcoholic beverage Facilities may at Imperial's absolute discretion, remain closed or, if initially open, closed at any time; and (d) Rental Client's insurance and legal obligations will be emphasized. (e) Imperial staff will not prevent the taking of photographs unless a pre - performance announcement is made telling audience members to refrain from taking photographs 48.0 STORAGE SPACE Storage space Is not available to Rental Client within the Theatre except with the prior written consent of Imperial. Imperial will not be responsible for loss or damage through unauthorized storage of articles. -11- 291 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 49.0 SMOKING RESTRICTIONS The Theatre is a smoke -free environment. Smoking is only permitted in designated outdoor areas and is subject to all municipal by -laws and other requirements. 50.0 EVENT PROMOTION 50.1 All advertising and promotion for Events are at Rental Client's sole cost and expense. Rental Client agrees to submit and deliver to Imperial, prior to printing, all material including but not limited to press releases, posters, flyers, brochures, and programmes, the contents of which must be in accordance with the law as well as acceptable to Imperial. All printed material which does not meet such requirements will be refused and Rental Client will recompose such material at its expense. 50.2 Rental Client will print in all advertisements and promotional material the date or dates on which tickets for the Event are to be put on sale, if such advertisements and promolional material are released prior to the on -sale dale or dales for the Event. The name 'Imperial Theatre' must prominently appear after the name of Rental Client on all advertisements and other promotional material. 50.3 Rental Client will not represent Itself, explicitly or implicitly, as acting in any way on behalf of or with the authority of Imperial. 50.3 All promotional material should include 'Tickets available at Imperial Theatre Box Office and all Fegular ou or by calling 674 -4100 or 1 -800 -323 -SHOW (7469). ", or words to like effect. 50.4 Imperial tries to be as accommodating as possible for Rental Client's promotional activities than involve the use of the Theatre, such as photo shoots, media interviews and the like. When such activities take place outside of the time frame defined for an Event, Rental Client may be charged for rental time at the set -up rate and staff time at the stagehand rate for use of the Theatre. 51.0 HOUSE PROGRAMMES 51.1 Rental Client is permitted to produce its own House Programmes provided, however, that Imperial reserves the right to censor or delete any contents of any printed material. 51.2 All House Programmes prepared by or on behalf of Rental Client for distribution to the Patrons must have the following or similar wording (or wording as approved by Imperial to like effect) printed in a conspicuous place: 'Please help us maintain an environment in the auditorium free of flash and non -flash photography, video recording, items which ring or beep, tobacco smoke, food and drink so that all can enjoy the performance without disruption. Cameras, tape and video recorders, cellular phones and pagers and similar devices may be left with Imperial Theatre staff before entering the auditorium. As not to disrupt the performance at an inopportune time, a short delay when entering or re- entering the auditorium may be experienced. Latecomers will be seated at the first available opportunity. Please keep all alcoholic beverages in the lobby areas.' 51.3 Imperial may produce a programme cover, which would be available to Rental Client, free of charge, for distribution of its own House Programme and inserts. Imperial reserves the right to limit the number of programme covers to the number of attendees at an Event. 52.0 CONTROVERSIAL PRODUCTIONS Imperial respects the right of Rental Client to stage and market lawful productions without censorship or unreasonable restriction. However, in so doing Rental Client acknowledges and agrees that every Event and Performance must comply with all applicabie federal, provincial and municipal laws, regulations and by -laws (including, without limitation, the Criminal Code of Canada). Whenever an Event or Performance contains nudity, violence or coarse language, or in any circumstance that Imperial believes an Event or Performance to be, or believes that such Event or Performance is or will be considered by Patrons or members of the general public to be, otherwise controversial or otherwise sensitive, the lollowing paragraphs also apply: (a) On a limely basis in advance of the Event, Rental Client must provide Imperial with a detailed description and synopsis of the Event and (if different) each Performance so that Patrons can be properly informed; (b) Rental Client must, at Rental Client's expense, place appropriate warning notices In any Imperial series brochure, House Programme and all advertisements and promotional material (regardless of the form or medium of same), in such form and content as reasonably approved by Imperial in advance; and at Imperial's request, all such notices must contain (without limitation) clear and legible statements therein that Imperial does not sponsor, endorse or otherwise approve of the Event or any Performance; and (c) Such notices must also be prominently posted and placed In Imperial lobbies prior to and during the Event and each Performance; (d) Imperial reserves the right to refuse to enter Into or cancel a Rental Agreement with a potential Rental Client if, in the sole opinion of Imperial the proposed Event would be detrimental to Imperial's ability to retain staff, volunteers, donors, members, sponsors, funding and broad -based community support. 53.0 COPYRIGHT 53.1 Rental Client assumes all costs arising from the use of patented or copyrighted materials, equipment, devices, processes or dramatic rights used or incorporated in the conduct of the Event and any Performance forming a part thereof, and Rental Client indemnifies and saves Imperial, its directors, officers and employees harmless from all damages, costs and expenses for or on account of the use of patented or copyrighted materals, equipment, devices, processes or dramatic rights furnished or used by Rental Client in connection with the Event or this Rental Agreement. In this regard, Rental Client's attention is particularly directed to the use of copyrighted music. -12- 292 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 53.2 Any Performance containing live or taped presentation of copyrighted music requires that a fee be paid to SOCAN. Imperial will retain and remit these fees on behalf of Rental Client, the total of which will appear on the Statement of Account. 53.3 Imperial retains the copyright on the Theatre, and all images of it, however created or obtained. Photographs, paintings, sketches, videotapes, and any other method(s) of reproduction of the Theatre, and any of its parts, may not be taken or made without the express permission of Imperial. 54.0 CAMERAS AND RECORDERS No audio or visual recording devices are permitted in the Theatre unless specific arrangements have been made with Imperial at least two (2) weeks in advance. In order to be admitted into the Theatre any Patron who brings such devices or cellular phones and/or pagers and any like devices into the Theatre will be required to check such equipment with Imperial staff before entering the auditorium. 55.0 NATIONAL ANTHEM imperial will not, as a matter of practice, play the National Anthem prior to the beginning of any Performance. However, it is available to Rental Client when desired. 56.0 SIGNAGE All signage in, on and around the Theatre, including the marquee, will remain under the exclusive control of Imperial. No signs, banners or other signage will be placed on, suspended from, or attached to the walls of the Theatre and lobbies. Imperial will allow a reasonable amount of signage for sponsor recognition, etc. on free - standing easels, or similar supports, however permission for this must be secured in advance from Imperial. 57.0 LONG -TERM RESERVATIONS POLICY Imperial encourages any local Rental Client to submit booking requests up to three (3) years in advance. A non -local Rental Client may submit requests up to two (2) years in advance. Event Bookings are only confirmed after receipt of a signed Rental Agreement and appropriate deposit. Imperial Theatre will refuse or cancel bookings or holds by rental clients with outstanding bills over 30 days overdue. Imperial Theatre will accept holds on dates at any time, however, we will only guarantee first holds will be honoured for dates within the next 18 months. This is to give preference to long time rental clients requiring specific dates (eg seasonal dales) and those requiring dates over a period of several days. All holds are subject to challenge by other users. 58.0 BANKRUPTCY ll at any lime during the term of this Rental Agreement all or substantially all of Rental Client's assets are placed in the hands of a receiver or trustee or should Rental Client become insolvent, make an assignment for the benefit of creditors, claim or attempt or threaten to claim the benefit of any insolvency legislation or proceeding, be adjudicated insolvent or bankrupt, or should Rental Client institute any proceedings under the Bankruptcy and Insolvency Act, Companies' Creditors Arrangement Act or under any similar Act, or effect a proposal or plan of liquidation, composition or reorganization or should such involuntary proceedings be filed against Rental Client under any such laws, then this Rental Agreement does not become an asset in any such proceedings, and Rental Client is deemed to be in default hereunder, and Imperial may immediately cancel this Rental Agreement without prejudice to its rights, and Rental Client's obligations under the Rental Agreement. In the Event that Rental Client's interests in this Rental Agreement, for any other reason, become vested by operation of law in any person other than Rental Client, Rental Client is deemed to be in default hereunder. 59.0 DEFAULT In the event that Rental Client: (a) Defaults in making any payments required to be paid hereunder; (b) Manifests to Imperial, expressly or otherwise, an intention not to perform its obligations hereunder, as determined at the sole discretion of Imperial; (c) Manifests to Imperial, expressly or otherwise, an inability to perform its obligations hereunder, as determined at the sole discretion of Imperial; (d) Fails to observe any of the terms, warranties, conditions or covenants of this Rental Agreement or is deemed to be in default hereunder; (e) Fails to hold any Event or Performance scheduled hereunder or otherwise agreed to; Then in any such event, Imperial may at its option, without notice to Rental Client pursue any one or more of the following remedies: (a) Refuse to deliver possession of the Facility and/or Theatre until all payments have been made and all defaults or failures rectified in which event Imperial will retain any monies already paid and Rental Client will be liable to Imperial for any balance remaining unpaid as specified herein; (b) Grant the use of the Facility and /or Theatre as agent of Rental Client for all or part of the times provided in the Rental Agreement, in which event Imperial will retain any payments theretofore made and Rental Client is liable for any damages to Imperial by reason of such default; (c) Turn off Theatre lights, sound equipment, mechanical equipment, heat and air - conditioning; (d) Dismiss and remove Patrons and any audience occupying the Theatre; and/or (e) Remove Rental Client from the Theatre; Rental Client is liable for any costs, damages, and liabilities suffered or incurred by Imperial by reason of such default. -13- 293 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 60.0 FORCE MAJEURE In the Event that the Theatre, or any part thereof, is destroyed or damaged by fire or any other cause, or if public disturbance, strike, picketing, riot, extreme weather, loss of electricity, heat, air conditioning, water, force majeure, Act of God, or any other cause or unforeseen circumstance renders it impossible for Imperial to fulfill its obligations under this Rental Agreement, then this Rental Agreement terminates and Rental Client will pay such amounts as are payable hereunder for use of the Facilities and/or Theatre for the period up to the time of termination. Rental Client waives any claim for damages or compensation should this Rental Agreement be so terminated. 61.0 STATEMENT OF ACCOUNT The Statement of Account will list all rental fees, other charges incurred by Imperial on behalf of Rental Client, all Additional Charges and taxes applicable to the Booking. Imperial will provide a complete ticket sales accounting summary of all transactions for Rental Client as part of the Statement of Account. Imperial will deduct from ticket receipts any amount ow rig under the Rental Agreement where applicable. Statement of Account will be prepared within five (5) business days of the final Performance under this Rental Agreement. A cheque in settlement or an invoice which is due upon receipt will be issued to Rental Client at that time. 61.1 STATEMENT OF ACCOUNT —EARLY SETTLEMENT Any Statement of Account and settlement cheque requested prior to the finish and restore of an Event, which therefore is based in part on estimates, may be subject to a holdback of an amount equal to 10% of ticket sales, at Imperial's sole discretion. A final Statement of Account will be prepared within five (5) business days of the completion of the Event and any restore. 62.0 INTERPRETATION Where the context permits, words importing the singular include the plural, and vice versa, words importing the masculine gender include the feminine and neuter genders, and respectively vice versa and words importing persons Include firms, associations and corporations, and respectively vice versa. In the event there is more than one Rental Client to the Rental Agreement, the obligations of such parties hereunder are, respectively, joint and several. Headings and tables of contents contained in the Rental Agreement are provided for ease of reference and are not to be taken as restricting or affecting the interpretation or construction of any provision of the Rental Agreement. 63.0 SEVERABILITY Any provision of the Rental Agreement, or part thereof, which is held to be illegal or unenforceable is, at the option of Imperial, to be considered separate and severable from the remaining provisions of the Rental Agreement, which remain in full force and effect. 64.0 REMEDIES CUMULATIVE The rights and remedies of Imperial under the Rental Agreement are in addition to, and not in substitution for, any other rights and remedies of Imperial available at law or in equity. 65.0 NO WAIVER No acceptance of any payment by Rental Client subsequent to any default by Rental Client hereunder, nor any condoning, excusing or overlooking by Imperial of any past, present or continuing default acts as a waiver of any of the provisions of the Rental Agreement, or in any way affects the rights and remedies of Imperial hereunder, unless agreed to by Imperial in writing. 66.0 FURTHER ASSURANCES Rental Client agrees to do, execute and deliver all such further or other things and documents as in the opinion of Imperial are necessary or desirable to carry out the intention of the Rental Agreement. 67.0 SURVIVAL All covenants, conditions, agreements, provisos, representations, warranties and obligations of Rental Client contained herein which expressly or by their nature survive or should survive the expiration or other termination of the Rental Agreement (however caused) continue in full force and effect for the benefit of Imperial until they are satisfied in full or by their nature expire. 69.0 BINDING EFFECT The Rental Agreement Inures to the benefit of Imperial Theatre, its successors and assigns. This Agreement is binding upon Imperial Theatre, its successors and assigns only when duly executed on behalf of Imperial Theatre by an authorized representative of Imperial Theatre. The Rental Agreement inures to the benefit of and is binding upon the Rental Client, its respective heirs, executors, personal and legal representatives, successors and permitted assigns, as the case may be. 69.0 YEAR 2000 DISCLAIMER intentionally deleted. -14- 294 Imperial Theatre Inc. IThiatre Imperial Inc. Rental Agreement 1 Rental Terms and Conditions 70.0 BOX OFFICE TERMS FOR SUBSCRIPTIONS AND SERIES The following terms apply only to Rental Agreements for Events that are part of a Series of Events at Imperial Theatre. 70.1 PRIVACY POLICY Where subscription orders are processed by Imperial Theatre, the order form should contain a notice to the effect of, "I consent to [Rental Client Name] and Imperial Theatre collecting [this information] the above information I the information below], provided that it is not shared, sold or given to any other organizations ". This protects both Imperial Theatre and Rental Client, allowing both to collect the information (name, address, phone number, etc.) which could otherwise be problematic under privacy legislation. Rental Client agrees to adhere to this policy, as will Imperial. 70.2 INFORMATION SENT TO SUBSCRIBERS AND OTHERS Imperial Theatre's Box Office must be provided with any information sent to subscribers, so that they can properly answer questions. Information on prices, dates, special incentives, coupons, buy one get one free, discounts and the like must be sent to the Box Office at least five (5) days in advance so that they can be set up properly on the ticketing system. Rental Client is strongly urged to consul[ with Imperial Theatre Box Office before implementing any special incentives or discounts. Imperial Theatre Box Office staff can answer patron questions and be more knowledgeable about the events in Rental Client's series if they have an opportunity to meet with Rental Client in person before subscriptions go on sale. While this is not required, Imperial feels that Rental Client can be much better served by having such a meeting. 70.3 BOX OFFICE SET UP Since subscription and series are more complicated than individual events, Imperial will require a minimum of five (5) days to set up any subscription or other series on the ticketing system, and Rental Client will be charged a set -up fee of $50 per performance in the series. If Rental Client wishes to set up a "mini- series" or other special package, including adding or changing ticket prices after tickets or subscriptions have gone on sale, or during the course of the season, a set -up fee (to cover staff time) will be negotiated and charged to Rental Client. 70.4 DONATIONS 70.4.1 CASH DONATIONS Imperial will receive, on Rental Client's behalf, cash donations from patrons either as part of a subscription order or at a later time. Donations wih be treated as an event --the normal Box Office commission, as outlined in Section 2.0, Additional Charges will apply. Settlement, if any, will be done as of December 31 and as of June 30. 70.4.2 OTHER DONATIONS For any other type of donation (including "turnback" donations), a separate Agreement will' be executed between Rental Client and Imperial. 70.5 INSTALLMENT PLANS Should Rental Client wish to offer an installment plan for subscription purchases, an installment plan fee will be charged (to the patron, unless Rental Client wishes to pay it). Box Office commission as outlined in Section 2.0, Additional Charges will apply to the full amount of installment plan subscriptions purchased, regardless of whether all installments are paid. A rider outlining the terms of and fees for any installment plans will be executed and attached to this Agreement. 70.6 MAILING LISTS Imperial will provide Rental Client with a list of subscribers (subscriptions processed by Imperial Theatre), which will exclude any credit card information. The list will include all of the following that are provided to Imperial by the subscriber: name, address, phone number(s), email address. A complete list will be generated for Rental Client after subscriptions are no longer available; incremental lists (i.e new subscribers since last update) will be provided to Rental Client upon request. If Rental Client requires an "as of current date" complete list (i.e. previously listed subscribers plus new subscribers since last update), Rental Client will be charged for staff time to prepare this list. Under current privacy legislation, Imperial cannot provide Rental Client with a list of individual ticket buyers, as Imperial does not have express permission from such patrons to share this information. 70.7 ADDITIONAL SERVICES For any additional box office services required by Rental Client (such as follow -up telephone calls to lapsed subscribers), a suitable fee or rate(s) will be negotiated, and agreed to between Rental Client and Imperial in writing. 70.8 ENCORE PERFORMANCE TRUST SURCHARGE For subscriptions to a Series of Events at Imperial Theatre (but not for single tickets or additional tickets added to a subscription), the Encore Performance Trust surcharge is 75% of the normal surcharge for each Event in the Series, to a maximum of 5 times the normal surcharge. This fee is charged to the Patron, and must be included in any advertised subscription prices. For single tickets or additional tickets added to a subscription, the normal surcharge will apply. The normal surcharge is outlined in Section 2.0, Additional Charges. -15- 295 Imperial Theatre Inc. /Theatre Imperial Inc. Rental Agreement / Rental Terms and Conditions 70.9 COMPLIMENTARY SUBSCRIPTIONS AND SUBSCRIPTIONS SOLD BY RENTAL CLIENT Rental Client may sell their own subscriptions, but unless specific seats and/or sections have been held for this by Rental Client, seating cannot be specified. If a patron requests specific seats they should purchase from Imperial's Box Office. Payments for any subscriptions sold by Rental Client should be made to Imperial's Box Office; any payments not received will be deducted on the Statement of Account. Complimentary subscription requests must be made in writing by an authorized representative of Rental Client. Subscription orders sold by Rental Client and complimentary subscription orders from Rental Client will be processed within one week of receipt by Imperial. 71.0 MULTI - PERFORMANCE SUBSCRIPTION SERIES In the case where a subscription series has more than one performance for each Event, the subscriber must choose the same performance day (or time or number) for the entire series. if the subscriber requires a different performance for a particular Event, they may exchange tickets after single tickets for that Event have gone on sale, and will be charged the regular exchange fee. -16- 296