2006-05-08_Supplemental Agenda Packet--Dossier de l'ordre du jour supplémentaire
City of Saint John
Common Council Meeting
Monday, May 8,2006
Common Council Chamber
Supplemental Agenda
5.16 Voluntary Marketing Levy (Refer to Clerk to schedule presentation)
13.1 Committee of the Whole Report - Contract for Executive Assistant
13.2 Committee of the Whole Report Nominating Committee Report
City of Saint John
Seance du conseil communal
Le lundi 8 mai 2006
Salle du conseil communal
L'ordre du jour supph~mentaire
5.16 Taxe volontaire a la commercialisation (transmettre au greffier communal pour que
soit fixee une date de presentation)
13.1 Rapport du comite plenier - contrat d'embauche de I'adjoint de direction
13.2 Rapport du comite plenier - comite des candidatures
P.O. Box/C.P. 1971
Saint John, NB/N.-B.
Canada E2L 4L1
www.saintjohn.ca
The City of Saint John
May 8, 2006
Mayor Norm McFarlane and Councillors
Subject: Voluntary Marketing Levy
I am seeking Council's support to request Hospitality Saint John or other representative
body to appear before Council and state their position vis a vis "a voluntary marketing
levy applied to each hotel, motel and bed and breakfast room" to be used exclusively by
Hospitality Saint John or some new body for marketing Saint John as a destination.
Regards
(~~
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Ivan Court
Councillor
~ SAINT JOHN
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The City of Saint John
P.O. Box/C.P. 1971
Saint John, NB/N.-B.
Canada E2l 411
www.saintjohn.ca
May 8, 2006
To Deputy Mayor Hooton and Councillors:
From Committee of the Whole
That the Mayor and the Common Clerk be authorized to sign the attached contract.
Explore our past! Explorez notre passe
Discover your future Decouvrez votre avenir
Grand Bay-Westfield . Quispamsis . Rothesay . St. Martins . Saint John
THIS EMPLOYMENT CONTRACT made in duplicate this day
of May, 2006.
BY AND BETWEEN:
The City of Saint John, having its
City Hall at 15 Market Square,
Saint John, New Brunswick, a body
corporate by Royal Charter,
confirmed and amended by Acts of
the Legislative Assembly of the
Province of New Brunswick,
hereinafter called the "City"
OF THIS FIRST PART
-and-
Jay Reid, of 5 Windy Ridge Lane,
Saint John, New Brunswick, E2M
5W8, hereinafter called
"Employee"
OF THE OTHER PART
WHEREAS the Common Council of the City has determined it to
be in the best interest of the City to employ an Executive Assistant
providing support to the Mayor and Councillors; and
WHEREAS the Employee has been chosen for that position
following a selection process which included the perusal of written
applications and personal interviews;
NOW THEREFORE THE AGREEMENT WITNESSETH that the parties
hereto for and inconsideration of these presents and other valuable
consideration, the receipt whereof is hereby acknowledged, agree with
the other as followes:
1 . The Employee hereby agrees to discharge the duties and
responsibilities and perform the functions outlined in the Job
Description and Posting attached hereto and forming a part hereof as
Schedule "A".
2. The Employee's work week shall comprise 35 hours, the
scheduling of which shall be at the discretion of the Mayor of the City.
In the event that the number of hours worked in a week exceeds 35,
then the Mayor may grant compensatory time off with pay as he
determines reasonable in the circumstances.
3. The City shall in consideration of the Employee's fulfilling his
obligations described and referred to herein, compensate the
Employee as follows:
a) The salary of $45,000.00 per year for the twelve (12)
months commencing with the parties execution of these
presents and is payable weekly in 52 equal amounts;
b) For the period commencing immediately following that
described in subparagraph (a) hereof and concluding on
the day immediately preceding the first meeting of
Council elected at the quadrennial election of 2008, a
salary payable weekly in equal amounts, each being
1/52 of $46,000.00.
4. The City shall provide the Employee with three (3) weeks paid
vacation in each of the four periods described in the immediately
preceding paragraph.
5. It is hereby agreed and understood that the Employee is
entitled to only the compensation and benefits expressly provided for
herein.
6. (a) Subject to subparagraph (b) this contract shall
commence upon its being duly executed by both parties hereto
and shall expire on the day immediately preceding the first
meeting of the Council elected in the quadrennial election of
2008;
(b) Notwithstanding the proVlslons of subparagraph (a),
either party may, upon 45 days written notice given to the
other, terminate this agreement without penalty; and
(c) Any notice herein provided or permitted to be given by
the Employee to the City shall be sufficiently given if
delivered personally to the City, or of mailed in Canada,
registered and postage prepaid, addresses to the City at:
C/O The Common Clerk, City of Saint John, P.O. Box 1971,
15 Market Square, Saint John, New Brunswick, E2L 4L 1; and
any notice herein provided or permitted to be given by the
City to the Employee shall be sufficiently given if delivered
personally of if mailed in Canada, registered and postage
prepaid, addressed to the Employee at 5 Windy Ridge Lane,
Saint John, New Brunswick, E2M 5W8. Any such notice
given as aforesaid shall be conclusively deemed to have
been given on the day on which such notice is delivered or
on the third day that there is postal delivery following the
day on which such notice is mailed, as the case may be.
Either party may at any time give notice in writing to the
other of any change of address of the party given such
notice and from and after the giving of such notice the
address therein specified shall be deemed to include any
request, statement or other writing in this Employment
Contract provided or permitted to be given by the City to
the Employee or by the Employee to the City.
IN WITNESS WHEREOF the parties hereto have duly executed
these presents the day and year first above written.
SIGNED, SEALED & DELIVERED)
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THE CITY OF SAINT JOHN
N.M. McFarlane, Mayor
J. Patrick Woods, Common Clerk
Common Council Resolution:
May 8, 2006
Jay Reid
-------
_/
--..
JOB
City of Saint John
DI::::;c..;R.IPT/ON
&
POSTING
POSITION:
EXECUTIVE ASSISTANT TO THE MAYOR
(CONTRACT POSITION, EXPIRES MAY 2008)
MAYOR'S OFFICE
DEPARTMENT:
CLASSIFICATION:
NON-UNION
SALARY:
Commensurate with Qualifications and Experience
JOB SUMMARY: Under the direction of the Mayor, the position is responsible for a
variety of administrative duties to provide the necessary administrative support to
Common Council as well as the Mayor. The incumbent is also responsible for ensuring
the office of the Mayor operates efficiently and will be required to perform work with a
minimum of supervision.
ESSENTIAL QUALIFICATIONS:
Knowledge of the principles and practices of municipal administration.
Knowledge of the civic organizational structure and its functions.
Ability to make sound, reasoned decisions, often independently and under pressure.
Must possess the experience required to deal effectively with city staff. the general
public, the press and other government agencies.
Ability to express ideas effectively both orally and in written form.
Bilingual - Intermediate Level - preferred
Competency in Microsoft Office Systems is required.
EDUCATION. TRAINING AND EXPERIENCE:
Candidates should have a minimum of three years related work exp.erience coupled with
graduation from a four.,year university program in business administration, public administration
or a related discipline.
~
NATURE OF WORK:
The incumbent shall relieve the Mayor of the day-to-day administrative tasks,
confidential or otherwise, and shall be required to research and gather information on
issues on behalf of the Mayor and Councillors.
Of primary importance, this employee must be able to maintain effective liaison with the
City Manager and officials of departments and agencies in other levels of government.
Duties will include answering correspondence; assisting in solving problems not falling
into specific departmental areas of responsibility; documenting and resolving citizen
complaints; and maintaining good public relations on behalf of the Mayor and Council.
Duties will often have to be carried out beyond the normal working hours and work-
w~ek.
The incumbent must understand the mission of the City of Saint John, promote its
organizational values. and be Committed to the corporate team.
TYPICAL DUTIES AND RESPONSIBILITIES:
Assists and co-ordinates the Mayor in many day-to-day operational details and routines
which will ensure efficient and expedient administration of the Mayor's Office and
activities.
Assists. coordinates and provides advice on media relations on behalf of the Mayor and
Council.
Responds to routine and non-routine enquiries and directs them to the appropriate
source.
Liaises with the City Manager. and officers of the corporation.
Organizes a variety of civic events, ensuring that activities and arrangements are
scheduled and carried out effectively.
Attends various public functions with the Mayor and/or Councillors.
Provides support to various ad hoc committees as required.
Assists with the preparation of the annual budget submission of the Mayor's office.
Performs related duties as required.
REPORTING
Reports to the Mayor
SUPERVISORY RESPONSIBILITIES
None
i'
(;~'-~'-.
P.O. Box/C.P. 1971
Saint John, NB/N.-B.
Canada E2L 4L1
www.saintjohn.ca
The City of Saint John
May 8, 2006
Deputy Mayor Hooton and Councillors
Re: Nominating Committee Report - Appointment
Common Council, having met in Committee of the Whole on May 8, makes the
following recommendation:
Saint John Port Authority
, RESOLVED that Ed Farren be re-appointed to the Saint John Port
Authority for a three year term ending May 8, 2009.
:J;llY submitted,
Mayor ~CF arlane
Chairman