2007-10-09_Supplemental Agenda--Dossier de l'ordre du jour supplémentaireCity of Saint John Common Council Meeting Tuesday October 9 2007 Supplemental Agenda 112 Professional Fees Agreement Robertson Surrette City of Saint John Seance du conseil communal
Le mardi 9October 2007 L ordre du jour supplementaire 12 1 Entente d honoraires professionnels???o?
I PROFESSIONAL FEES AGREEMENT CITY OF SAINT JOHN SUBMITTED BY ANNA STUART PARTNER SEARCH COMMISSIONER OF PLANNING PROFESSIONAL FEES Our fees are ncontoingennt and normally calculated
as 28 ofthe successful candidate s first year total anticipated cash compensation including salary and guaranteed estimated performance bonuses if any Please note our fees apply even
if an internal candidate is chosen or an external candidate is referred by you our client The fee is billed in three instalments The first instalment is sent out at the outset of the
assignment with the remaining invoices being sent atonemonth intervals Any adjustment to the total fee will be included on a final instalment Invoices are payable in 30 days Should any
candidate referred to you by Robertson Surrette be hired by your company or any affiliate company within the next twelve months a placement fee would be owing to our firm This fee would
apply regardless of the position for which the candidate is hired CONSULTING FEES Occasionally during the search process we are called upon to do additional consulting such as onboarding
coaching etc If utilized these services would be billed on a per diem rate based onthe consulting service provided EXPENSES We will invoice monthly for search support expenses such as
long distance telephone faxes postage couriers and on line research We have found that our clients prefer to have a confirmed amount for these expenses For a search of this scope and
complexity expenses will be 6 of the professional fee These expenses are billed in three instalments together with the professional fee While directly related to your assignment these
costs are allocated to each assignment in total and we do not typically account for or itemize them separately Should the assignment be completed during the first 30 days we will adjust
the expense percentage to reflect that Advertising is an option that will ensure we thoroughly coverthe designated market We have the capability ofdrafting laying out and placing ads
within major print print media and Intemet recruiting sites in Canada At the outset of the search we will prepare a draft advertisement and recommended advertisement placement program
for discussion and approval Should advertising be decided upon we
We will also bill you for meals catering and travel expenses incurred by us or by candidates whom we reimburse Prior to any major expenses being incurredwe will obtain your approval
All expenses will be billed at our cost with no mark up and will be detailed in our monthly billing letters PROFESSIONAL FEES SUMMARY PROFESSIONAL FEES 28 OF FIRST YEAR S TOTAL CASH
COMPENSATION PROFESSIONAL FEES FOR ADDITIONAL HIRE TBD OF FIRST YEARS TOTAL COMPENSATION SEARCH SUPPORT EXPENSES 6 OF PROFESSIONAL FEE RECRUITMENT ADVERTISING TO BE PROPOSED CHARGED
AT COST PRINT AD DESIGN DEVELOPMENT 810 00 RESEARCH INCLUDED IN FEE REFERENCING AND BACKGROUND VERIFICATION INCLUDED IN FEE EXPENSES CHARGED AT COST IE TRAVEL CATERING VIDEO CONFERENCING
ADMINISTRATIVE MARK UP ON EXPENSES NONE Please note This fee structure will be in effect for 12 months from the proposal date unless otherwise negotiated GUARANTEES Robertson Surrette
holds out three guarantees relative to its recruiting business First whenever we take on an assignment we we guarantee to stay on the assignment until the position is filled Second we
warrant that the individuals we recruit for you will stay on the job for a minimum of one year We utilize and encourage all clients to utilize rigorous interviewing and selection techniques
While these methods reduce the risk of a hiring mistake occasionally an employee does not workout as planned or decides to leave the organization voluntarily Should the individual leave
your employ for performance reasons during the first year we will replace that individual at no additional fee provided the second search is undertaken with 6 months of departure Please
note this excludes unforeseen changes in business climate which may result in a change in ownership or a reduction in workforce The only charges you would incur for the new search would
be direct expenses Third Robertson Surrette commits not to actively recruit from within client organizations where we have a working relationship 1 l HIIII nJ i1rea4 ni RSnubrerretstoteli
tll 111 II I l 11 1110 t lmJr to nUl t llIhfll
PRIVACY AND CONFIDENTIALITY At Robertson Surrette we have always respected the privacy and confidentiality ofthe personal infonnation provided to us in context with our executive search
assignments This has been fundamental value in building trust with our candidates and clients Any Access to Infonnation request arising from individuals whose infonnation we have provided
you with should be referred back to our office Ifyou ar in agreement with the terms and conditions s toutabov piNS sign and date below and return on copyto Robertson Surr tt Client Signature
Client Name HIIII tn J ilrM rompllnir Rohe115011Surrette P II ollr hl 111 1 11 il lIvtl HJNI lr 1 f UI Ir lIhIJl Date