Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2007-09-24_Agenda Packet--Dossier de l'ordre du jour
City of Saint John Common Council Meeting Monday, September 24, 2007 Committee of the Whole 1. Call to Order 5:00 p.m. 8th Floor Boardroom City Hall 1.1 Personnel Item 10.2(4)0) 1.2 Personnel Matter 10.2(4)0) 1.3 Contract Negotiations 10.2(4)(c) 1.4 Contract Negotiations 10.2(4)(c) Regular Meeting 1. Call to Order — Prayer 6:00 p.m. Council Chamber 2. Approval of Minutes 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Letter from John Noddin re UNBSJ (Recommendation: Receive for Information) 5.2 Letter from Earle Campbell Ward System (Recommendation: Receive for Information) 5.3 Letter from Douglas McKiel Restoration of Driveways Red Head (Recommendation: Refer to City Manager) 5.4 Burton Gale Retaining Wall Crown Hill Cres (Recommendation: Refer to City Manager) 5.5 Negotiations Between City of Saint John and CUPE Local 486 (Recommendation: Recommendation in Report) 5.6 Public Hearing Date 1964 Loch Lomond Rd and 170 St. John St (Recommendation in Report) 5.7 Easement Acquisition Over Lot 07 -2A Ellerdale St (Recommendation in Report) 5.8 Acquisition of Land for Drainage Purposes Situated off Estate Dr (Recommendation in Report) 5.9 Tender for Arena Board Replacement Hilton Belyea Arena (Recommendation in Report) 5.10 Tender for Electrical Maintenance Services (Recommendation in Report) 5.11 Residential Infrastructure Assistance #43 and #45 Boars Head Rd and Foley Ct (Recommendation in Report) 5.12 Stop -up and Closure of Portion of Mill St for Skateboard Park (Recommendation in Report) 5.13 Subdivsion Cost Sharing and RIA Grant Millidgeville Estates (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 6:00 p.m. 8.1 BCAPI and Vibrant Communities 9. Public Hearings 7:00 p.m. 9.1(a) Proposed Street Closing By -law - Retail Drive 9.1(b) Proposed Stop -up and Closure of portion of Retail Drive 9.2(a) Proposed Street Closing By -law Tudor Lane, Woodhaven Drive 9.2(b) Proposed Stop -up and Closure of portions of Tudor Lane and Woodhaven Drive 10. Consideration of By -laws 10.1(a) Third Reading Proposed Municipal Plan By -law Amendment 1265 -1285 Loch Lomond Rd 10.1(b) Third Reading Proposed Zoning By -law Amendment 1265 -1285 Loch Lomond Rd 10.1(c) Section 39 Conditions - 1265 -1285 Loch Lomond Rd 10.2(a) Third Reading Proposed Zoning By -law Amendment 461 Ellerdale St 10.2(b) Section 39 Conditions - 461 Ellerdale St 10.2(c) Section 39 Amendment 461 Ellerdale St 10.3 Third Reading Proposed Bayside Dr Controlled Access Street By -law 11. Submissions by Council Members 11.1 Proposed Governance Structure (Councillor Chase) (referred Sept. 10, 2007) 11.2 Land Slides Red Head Area (Councillor Court)(referred Sept. 10, 2007) 11.3 Motion to Comply City of Saint John Pension Act (Councillor Farren) (referred Sept. 10, 2007) 11.4 Review of Staff Salaries (Councillor Farren) 11.5 The Bicycle Path Network (Councillor Titus) 12. Business Matters - Municipal Officers 12.1 Recreation Fees and Charges Increase 2007 -08 (referred September 10, 2007) 12.2(a) Drinking Water Quality - Trihalomethanes (THMs) 12.2(b) Presentation - Drinking Water 12.3 2007 Debenture Issue 12.4(a) Traffic By -law Amendment Rothesay Ave 12.4(b) Traffic By -Law Amendment Rothesay Ave 12.5 Contract 2007 -44: Ashburn Lake Road - Road Reconstruction 12.6 Upper Floor and Infill Grant Program 12.7 Proposed Development Crane Mountain Road 12.8 Noise By -Law Appointments 12.9 Red Head Slope Failure 13. Committee Reports 13.1 Parking Commission 2006 Annual Report (referred Sept. 10, 2007) 13.2 Saint John Transit re Operating Budget (referred Sept. 10, 2007) 13.3 Vision 2015 Committee Engagement of Chartwell Inc 13.4 Committee of the Whole Report UNBSJ Resolution 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment City of Saint John Seance du conseil communal Le lundi 24 septembre 2007 Comite plenier 1. Ouverture de la seance 17 h Salle de conference du 8e etage de 1'h6tel de ville 1.1 Sujet touchant le personnel — alinea 10.2(4)j) 1.2 Question relative au personnel — alinea 10.2(4)j) 1.3 Negociations contractuelles — alinea 10.2(4)c) 1.4 Negociations contractuelles — alinea 10.2(4)c) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 18 h Salle du conseil 2. Approbation du proces- verbal 3. Adoption de l'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Lettre de John Noddin concernant l'UNBSJ (recommandation : accepter a titre informatif) 5.2 Lettre de Earle Campbell concernant le systeme electoral (recommandation accepter a titre informatif) 5.3 Lettre de Douglas McKiel concernant la restauration des voies d'acces de Red Head (recommandation : transmettre au directeur general) 5.4 Mur de soutenement du croissant Crown Hill a Burton Gale (recommandation : transmettre au directeur general) 5.5 Negociations entre The City of Saint John et la section locale 468 du SUP (recommandation : recommandation formulee au rapport) 5.6 Date pour la tenue dune audience publique relative au 1964, chemin Loch Lomond Rd et au 170, rue St. John (recommandation formulee au rapport) 5.7 Acquisition de servitudes au terrain 07 -2A de la rue Ellerdale (recommandation figurant au rapport) 5.8 Acquisition du bien -fonds situe pres de la promenade Estate a des fins de drainage (recommandation formulee au rapport) 5.9 Soumission relative au remplacement des bandes a 1'arena Hilton Belyea (recommandation formuke au rapport) 5.10 Soumission relative aux services d'entretien du systeme electrique (recommandation formulee au rapport) 5.11 Programme d'aide a 1'infrastructure residentielle relativement aux n" 43 et 45 du chemin Boars Head et de l'impasse Foley (recommandation formulee au rapport) 5.12 Fermeture et barrage d'un trongon de la rue Mill relativement au planchodrome (recommandation formuke an rapport) 5.13 Partage des coots du projet de lotissement et subvention du programme d'aide a 1'infrastructure r6sidentielle de Millidgeville Estates (recommandation formuke au rapport) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. D616gations et pr6sentations 18h 8.1 ICPSA et Vibrant Communities (communaut6s vibrantes) 9. Audiences publiques 19h 9.1a) Arret6 propos6 concernant la fermeture de routes relativement a la promenade Retail 9.1b) Projet de fermeture et de barrage d'un trongon de la promenade Retail 9.2a) Arret6 propos6 concernant la fermeture de 1'all6e Tudor et de la promenade Woodhaven 9.2b) Projet de fermeture et de barrage d'un trongon de 1'allee Tudor et de la promenade Woodhaven 10. Etude des arret6s municipaux 10.1a) Troisieme lecture du projet de modification de 1'arret6 sur le plan municipal relatif au 1265 a 1285, chemin Loch Lomond 10.1b) Troisieme lecture du projet de modification de 1'arret6 de zonage relatif au 1265 a 1285, chemin Loch Lomond 10.1c) Conditions impos6es par Particle 39 visant le trongon 1265 a 1285, chemin Loch Lomond 10.2a) Troisieme lecture du projet de modification de 1'arret6 de zonage visant le 461, rue Ellerdale 10.2b) Conditions impos6es par Particle 39 visant le 461, rue Ellerdale 10.2c) Conditions impos6es par Particle 39 visant 1'arret6 relatif an 461, rue Ellerdale 10.3 Troisieme lecture du projet d'arret6 de limitation d'acces de la promenade Bayside 11. Intervention des membres du conseil 11.1 Projet de structure de gouvernance (conseiller Chase) (r6union du 10 septembre 2007) 11.2 Glissements de terrain dans la r6gion de Red Head (conseiller Court) (r6union du 10 septembre 2007) 11.3 Proposition pour se conformer a la Loi sur le regime de retraite de The City of Saint John (conseiller Farren) (r6union du 10 septembre 2007) 11.4 Examen du salaire des membres du personnel (conseiller Farren) 11.5 R6seau de pistes cyclables (conseiller Titus) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Augmentation des frais et des d6penses relatives aux loisirs pr6vue en 2007 -2008 (pr6sent6e le 10 septembre 2007) 12.2 Qualit6 de 1'eau potable — Trihalom6thanes (THM) 12.3 Emission de d6bentures en 2007 12.4(a) Modifications apport6es a 1'arr&6 concernant la circulation sur ]'avenue Rothesay 12.4(b) Modifications apport6es a 1'arr&6 concernant la circulation sur ]'avenue Rothesay 12.5 Contrat ri 2007 -44 : r6fection du chemin Ashburn Lake 12.6 Programme de subvention relatif a la restauration des 6tages et a 1'6dification sur terrain intercalaire 12.7 Projet d'am6nagement au chemin Crane Mountain 12.8 Ex6cution de 1'arret6 concernant la pr6vention de bruit excessif dans The City of Saint John 12.9 Affaissement de la pente du chemin Red Head 13. Rapports d6pos6s par les comit6s 13.1 Commission sur le stationnement de Saint John relativement au rapport annuel de 2006 (pr6sent6e le 10 septembre 2007) 13.2 Budget de fonctionnement de la Commission des transports de Saint John (pr6sent6 le 10 septembre 2007) 13.3 Vision 2015 — Engagement du comit6 de Chartwell Inc. 13.4 Rapport du Comit6 pl6nier — Resolution de 1'UNBSJ 14. Etude des sujets 6cart6s des questions soumises a ]'approbation du conseil 15. Correspondance g6n6rale 16. C16ture de la s6ance JUST SAY NO UNBSJ BELONGS TO US To the Councils of Saint John . o esay, Quispansis Hampton September 10, 2007 The Editor Telegraph Journal. PO box 3250 Saint John NB, E21, 3V8 Dear Sir, The resent news from the government of N.B. concerning UNBSJ and it being changed to community college is not acceptable. The work of Ernie Whitebone and many other citizens of this city to establish the University of Saint John for the citizens of this region does not deserve to be stolen from us and our children, by some private committee, like our law school was and other proposed projects . We do not accept that Saint John the leader of culture and the financial hub of this province should be treated in this manner. What does it mean for the city and region? 1. The loss of over three hundred direct jobs, as well as the revenue that these positions would add to the cites economy. 2. The loss of the second largest university in the province with over 2500 students. 3.The doubling of cost to families when they have to send they child away to another city for an education. 4. The loss of those students when they don't return here to actively work and live in our city. 5. Many of the students are actually working and can not leave their family (husbands, wives and children) to go elsewhere. Yes we do need a polytec or quality community college but we now have the remains of the program that was destroyed by this provincial government in 1979 by their process of RATIONALIZATION. That is what happened when many of the JUST SAY NO UNBSJ BELONGS TO US programs in our local community college were taken out of Saint John and spread all over the province . So our local students had to leave their homes to take courses all over the provinces. For example the hair dressing program was transferred to Moncton, where a million was spent to re- establish the new program. Within two year that program was closed due to political pressures. If you wanted to take fine carpentry you had to go to Saint Andrews and there are many other examples. It's fine if you got the money for room and board and travel. The lack of pre - industrial training in our high schools , due to the downgrading of the vocational schools act of 1921 has made for poor articulation between the high schools and the community colleges. With 7000 on the provincial waiting list,1700 in Saint John alone ,yes and that does not include those who do not qualify because of our high school not having proper technical train. (Scaba). We need to spend more both provincially and nationally. Any child that does not get the training suitable to their needs becomes a potential drag on the economy, as well those who do go to the big T.O. subsidize the Ontario and the Canadian economy therefore national funding should be the game plan. The importance that this topic has for the youth of our community and the future economy of this country can not be stressed with greater emphases than now. To have a well educated and trained student resource base ,augers well for the future without which our economy may well be in future jeopardy. With the commencement speeches over and the celebration of high school graduation in the immediate past we must ask ourselves if many of these students have reason to celebrate. Many of these students will be dropping out of the system not because of lack of ability but because of a poorly funded educational system. Many middle and low income students will not have access to post secondary education for these reasons I can not over emphasize the importance of every citizen to contacting their M.P. ,MLA , Mayor and councillors. In writing if possible. JUST SAY NO UNBSJ BELONGS TO US And JUST SAY NO. yours truly John Noddin BA B.Ed 809 Manawagonish Road Saint John NB jnoddin @hotmail.com September a, 2007. To The Mayor and Common Council, City of Saint John, N. 8, Your Worship and Council, The Ward System, why do you hesitate? The system works, as most major cities have proven. it's not that the Ward System is bad, but that a few councillors are putting personal feelings over the will of the people. A few years ago the question was put on a plebiscite and more than 508 voted to change. However, because the Province required 408 to make it mandatory, council did not move forward. In 2004, just three years ago, I was involved with a group of volunteers to study the feasibility of a Ward system of government in our City. This group was authorized by Council to make the study, and we worked on the project for several months. We held numerous meetings ourselves, conducted open house sessions throughout the City from iorneville to Red Head and presented excellent material, including a video presentation. On Nov. 24, 2004, our chaizman, 44r. Jason Stephen, presented the report to council. The consensus of the report was that the City adopt a system exactly Like that now being presented on a plebiscite to our City. Following the presentation, Councillor Tait, a long time opponent of change, moved that the report be referred to the Vision 2015 committee and it was passed. It went to that committee, and was never heard of again, just as Councillor Tait planned. The total cost of that study was about $ 201000. Nov Mr. Beckett is spending $ 200,000 of our money to do it all over again. 2. Z mould suggest the result will be similar. Most people do not understand the difference between the systems, nor do they care, They go blindly to the polls at election time, are faced with a ballot with 40 or 50 names on it and choose the 10 councillors and mayor, based on little knowledge of the people running. Consequently we end up with a group of retired and active civil servants, teachers, lawyers and union reps. Occasionally a business person comes forward such as Deputy Mayor iIooton, but rarely are they elected. Y was born in this City and have an abiding passion for it. We are seeing great things happening and a positive and courageous council will continue this good work. I feel it important that the people turn out and vote for the ward system. Regardless of the outcome however, there are some critical matters facing this or a future council. The number one issue which we face is the City Pension Plan crisis. When the plebiscite is over, the Council and our citizens must come together and solve this financial burden that will not go away. The cowardly thing to do would be to pass it along to our new council next May. Respectfully Earl Campbel Copy to the 5I To: His Worship Mayor Norm McFarlane And Members of Common Council From: Douglas McKiel 90 Eden Street Saint John, N.B. E21? ICI (506) 633 -0648 September 19, 2007 I am requesting that the City of Saint John replace my road both east and west side of the new Red Head Access Road ( Bayside Drive Extension). This road was taken away from me when my land was expropriated and I can no longer get to my properties. I have obtained an estimate of $9600.00 to replace both of these driveways. I am also requesting that this matter be dealt with before the third reading of the controlled access by -law for the new extension of Bayside Dr. (new Red Head Access Road). �Sinc,�rely „�� o z c ie F, September 12, 2007 WITHOUT PREJUDICE His Worship Mayor Norman MacFarlane And Members of Common Council gch Floor, City Hall Saint John, N.B. Dear Sir: Re: Retaining Wall at 85 Crown Hill Crescent I built my home in 1967 at which time the street was level with my driveway. During the 70's, the City lowered the street by about four or five feet. Management and staff at that time agreed to build a retaining wall to protect my property. This was built with granite curb stones. Some time during the 1980's, one of the City snow blowers hit the lower corner of the wall resulting in it being pushed toward the sidewalk. Each winter thereafter, the frost damaged the wall more until it became unsightly and dangerous. During the past several years, I tried to have the wall repaired, a much less costly and satisfactory procedure for all concerned. After a citizen's complaint to the local paper this summer, a Mr. Bernard Thibideau from Customer Relations stated he would contact his superior and report back to me. The following day, Mr. Thibideau stated that the City was going to remove the wall but it would be replaced as soon as the engineers designed a new one. There was a gentleman with him who confirmed the fact that the wall had been damaged by one of the large snow blowers. During the removal of the wall, the large curb stones under the corner of my driveway were taken out which I believe will cause future damage during the coming winter. On Friday, June 15/07, after the wall was removed and replaced with gravel, topsoil and seed, a Mr. Kevin O'Brien stated that this was all the City was going to do. At my age, I use a ride -on lawnmower and will be unable to maintain this steep slope or unable to maintain my cedar hedge. Yours truly, 6.� 45& Burton E. Gale 85 Crown Hill Crescent Saint John, N.B. E2K 2H4 �5 REPORT TO COMMON COUNCIL September 24, 2007 HIS WORSHIP NORMAN MCFARLANE AND MEMBERS OF COMMON COUNCIL YOUR WORSHIP AND MEMBERS OF COUNCIL SUBJECT: NEGOTIATIONS BETWEEN THE CITY OF SAINT JOHN AND THE C.U.P.E LOCAL 486 BACKGROUND: The collective agreement between C.U.P.E. Local 486 and the City of Saint John will expire on December 31, 2007. On September 14, 2007, Local 486 submitted a request to negotiate a replacement collective agreement pursuant to Article 26:01 of the current collective agreement. Negotiations are required to commence within 20 days of this notice being provided. ANALYSIS: Bill Todd, Director of Information Systems and Support, will lead these negotiations and will report to the City Manager. Negotiations will commence in mid - October. RECOMMENDATION: It is recommended that staff provide Council with a report on the status of the negotiations in early November. i sp tful submitted, rrence Totten FCA CITY MANAGER REPORT TO COMMON COUNCIL M &C- 2007 -308 September 18, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Public Hearing Date 1964 Loch Lomond Road and 170 St. John Street As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 applications received and recommends an appropriate public hearing date. The full applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearing. The following application has been received. Name of Location Existing Applicant Zone Hampton Real Estate Services Inc. Timothy Harrigan 1964 Loch Lomond Rd. 170 St. John St. "RS -2" "R -2" Proposed Zone "SZ -24" "R -4" Reason for Change To permit upgrading of the existing veterinary hos- pital as well as possible con- version of the existing house to professional offices To permit the conversion of a two- family to a four - family dwelling City of Saint John Report to Common Council September 18, 2007 RECOMMENDATION: im That Common Council schedule the public hearings for the rezoning applications of Hampton Real Estate Services Inc. (1964 Loch Lomond Road) and Timothy Harrigan (170 St. John Street) for Monday, October 22, 2007 at 7:00 p.m. in the Council Chamber. Respectfully submitted, vi R. Baird, MCIP Planning and Development 2 �.- / . 2 Totten, F.C.A . . City Manager JRB /r M & C — 2007 -309 September 19, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Easement Acquisition Over Lot 07 -2A Ellerdale Street BACKGROUND: In 1967, The City of Saint John obtained a sewer easement over the subject property and adjoining lands. This easement was to allow the City to provide sewer infrastructure through the property. Water and storm sewer pipe lines have recently been installed through this easement to provide additional services to this area. This has prompted the City to pursue the exchange of the existing sewer easement for a new municipal services easement that includes the additional infrastructure. The new easement is also wider than the existing easement. Municipal Operations and Engineering is in favour of this easement exchange. The following recommendation will facilitate this exchange of easements over the subject property. RECOMMENDATION: That The City of Saint John execute a release of a sewer easement obtained in 1967 for only that portion located on Lot 07 -2A in exchange for a Municipal Services Easement, as shown on the attached subdivision plan from the Estate of Lorne T. McQuade and that the Mayor and/or Common Clerk are authorized to execute any necessary document. 2. That Common Council assent to the required municipal services easement. Respectfully submitted, Jim R. Baird, MCIP Commissioner Planning and Development Attachment Terrence Totten, F.C.A. City Manager 2590 � guei�'min `I ~ Z O G �^ N N N N N N N rnvrnmm m � D O Vm mp�oblp mbm Ob pm ly ?. i Z 0 emu vrnvo � I yes /� ° � "p mmmmmmm z .y O g NMMMERMMO i4(m��o((ffi��m o 3 m . ,.°n b OmNiaNNO G O_ 0 2 2 b b m b mm- 0-"m m m ()n �I +l +l T ] b 88 � � \ / \ s, r o m I �Pjp QO yam . y' XP Lot 13 See Plan file 47 No. 17 Sip '\ \ vsv AN 00 3 On E° g m )F ),5� 9 ♦/\ 7 II e 10 p pro 58 I \♦ D `so, 4 \\ b m S CD \ o7 ` \ W° I D O ppX o C op' Hof \\ � 1 i0 O �I � (D G ' \ a A I y S�g'F� N U) , � \ u y ' \ oT. a m I - 3 f 2 0 '? 3 o o O Al J P A I V\k > � � Q 8 ...q l'Z4 ♦\ ,lZ 1. .. Q V P mo v s6 N \ ME � \ �i y ° iy �o p m N at \ ` ° U• I 20.12 m m \ "A" \ i\ C i \ See Parcel Plan No. 248 \ PID 431528 \ ' C \'\ \ \ I mg \ {p �{ lip 4 ff33ii o b G� bN ¢6m VRamRU�r�UN ^.�i JaGjZ� i J s xx c R " o 3?�n R. R.n �'IS4 Liu 589t,�i3c��i m da 3.n o °$x -'..b 8O1Sm" 8Vi �.Tm IR9ADL�DOC��O°® mid 13z bb g n m3s[ .F.;. \ V NOW r° U2 o Y J L VI ci r— (D I Il pn o. �° ^rl. M 1 C °A]IO +iJ -Me S 4u boa og Io .3 g n � #uY ° °COa° U12C yI MR;-Vao z4 nm o VIj9 "oh MOW I I oo�Sl p ,� o ISQ� TWmm.. X II 11a�°nmN / M° `°I �� M � .�+� r+ QO 3 .°N'2 oj9�i3 341 <3 �' S�0 s�a =. °o:ou n° o� o° -eam'" am g R z� °coo^o Q3 g n N g `Q,m 0 K L V/ 1 >�> °{xn nFC o i n0 � �i n-^°.q R.o "a Rm xn �$ :Mi" ROU,w.cl . _ n ° ca'"mn °C>> "I c °•e �o °o° 25 `,\ / 9 yl if SM /CSC / pis'.°. -1; fN sm5 Whoq R "'8 3 g = 2063 aa mm ?• M o fl o 7 V \V� Qa N .a'`!' SJ J`Y" $ g, n cY:dB_ °^ °^ °Ord " o� Cg3a a�� v s° 3i vl ° 9S °'n'R. ° °� ° od R 0 9.z 0 =n ° ,$g °gg Q...� X (/� u (D C ad' Y3.8 ='o3� 80 n u F 5 as ?'n S p �ym� 0 j Sa '4"a o^ ^: Snaz ('Ra g• Ci o^ Rnn ao ° 91 3 3 \� 8 W m Y �' O< 1 2� u a�'.aa ° n * a ° ',zm X � s~ �cCa �Q, t$r 2 �� 3�rtp 0�r1'� mom' ^.'S,3$ Pile ar`a �g " sx�z:g�x o o° RY,2 .�C a as o o Z NC A O °° =~ 8— ad�3$',z ,aa 51A 5 ag (1 0 ` r� Z� X V1D y ?3� 3�8 ^n�ip� ��n� F 3 g QJ n3o > l!- G r W > '�u ;�^ ;�O n So N Ln �^ XX� x Np 9N n �a ^ Co fig c o oR N O o`°oje °$ "$u 3e�� REPORT TO COMMON COUNCIL M & C — 2007 -307 September 18, 2007 His Worship Mayor Norm McFarlane Members of Common Council Your Worship and Councillors: SUBJECT: ACQUISITION OF LAND FOR DRAINAGE PURPOSES SITUATED OFF ESTATE DRIVE BACKGROUND: City of Saint John The Planning Advisory Committee at its November 15, 2005 meeting considered and approved variances from the standards of the Zoning By -law for Parcel 2005 -6, as identified on the attached subdivision plan. The approval of these variances allowed for the creation of a thin 6.0 metre wide parcel of land to be created for drainage purposes. It was during the review process of the detailed engineering plans for this subdivision development, that concluded the necessity of a drainage course between proposed Lots 2005 -6 & 2005 -7. In order to provide for a drainage course the land in question must be acquired by the City, unlike a section of storm sewer that can be protected by a municipal services easement in a fully serviced subdivision. Therefore, it is recommended by staff that the City acquire the 6 -metre (20 -foot) wide parcel of land, identified as Parcel "A" on the subdivision plan. RECOMMENDATION: That The City of Saint John acquire the fee simple interest in the property identified as Parcel "A" shown on an attached subdivision plan, also identified as PID Number 55185821, having an area of approximately 462 square metres (4,973 square feet), for the sum of $1.00 plus H.S.T. (if applicable). Respectfully submitted, Jim R. Baird, MCIP ✓Commissioner Planning and Development CL /c errence Totten, FCA ity Manager °e °o M a 5a a� 0 ooa wa e �oaa Le a �e SEND S \ s OPP �9 � s ' 01 ,L 0 y,'1 16,o �r 1 � m 5 a 5a oy y1a 5 to 1$ 9 my �3 It S y1a � 5 / a1 516 5� 5 Cr Parcel "A" To be acquired " 91 y1 y,,s y i Description of Plan: The City of Saint John to acquire Parcel "A" as identified on attached subdivision plan for drainage purposes. N PID: SS18S821 Address: Property Abutting Estate Drive k in Latimer Estates Subdivision A Pan: N/A Date: September 18, 2007 IV I l MER A 40" 2�2 17 AC T 4,, ;', op 4ope, 2ooS 10' I, IJ P/a � I JahITY ��"G I b Ir1 I /�rJ ITS I,Jr ,s v1, /N rims �vr iir: r.7 ~ n 01 40" 2 Fit Q Z � �• br 6�44� J'� ` � FUTURE STREET n P/0 'r 4rv7 s °oy3 X111 fq� r i , d, ice-- 3 00 u <pl All 4,v /9'3 �2 C 200 �f'4'r��NJS'E 61" 17 10' 76.36 rte "A" A -162 e' i 61" 17 10' - T7.67 S'f <pT 'qE., Oobs, s91 *J ? 4pl 4Rf4 S'OoS'8 1'%t REPORT TO COMMON COUNCIL M & C — 2007 -299 21 September 2007 His Worship Norman McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Arena Board Replacement — Hilton Belyea Arena BACKGROUND: f City of saint J1--oh iI Facilities Management in conjunction with Leisure Services have identified a need to replace the arena boards at the Hilton Belyea Arena as the existing boards are thirty -five plus years old and in poor condition. Tenders were called for the supply and installation of complete factory prefabricated, arena board system with spectator shielding. ANALYSIS: Tenders closed on Wednesday, September 5, 2007 with two Ontario companies responding by submitting bids. Staff of Materials & Fleet Management and Facilities Management have reviewed the tenders, and have found both to be complete in every regard. A copy of the bid summary is enclosed for Council's consideration. Page 2 FINANCIAL IMPLICATIONS: The total cost to replace the arena boards with a new prefabricated board system, if awarded as recommended to the low bidder, will be $148,770.00 plus tax. This is a planned expenditure and as such funds are available in the Capital Budget. RECOMMENDATION: It is recommended that the tender in the amount of $148,770.00, plus tax, for the supply and installation of new arena boards at the Hilton Belyea Arena, be awarded to the low bidder, Sport Systems Unlimited of Waterloo Ontario, as indicated on the enclosed summary of bids. Respectfully submitted, t21 n �-- David Logan, CPPB Purchasing Agent T.L. Totten, FCA City Manager fir 611- tali SAiii L' JOWL City of Saint John Tender Results Contract No. 2007 - 781001 T Arena Board Replacement — Hilton Belyea Arena TENDERER Riley Manufacturing Sport Systems Unlimited AMOUNT OF TENDER $164,800.00 $148,770.00 * * Indicates Recommendation REPORT TO COMMON COUNCIL f City of saint JcohiI M & C 2007 -313 21 September, 2007 His Worship Norman McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Tender for Electrical Maintenance Services BACKGROUND: Tenders have been received for the establishment of a supply contract for electrical maintenance services to City owned buildings, with the exception of water and waste water treatment facilities on an as and when required basis. This is traditionally a 2 year agreement which requires the bidders to submit hourly labour rates and material mark -up percentages for each of the 2 years. As stated above, certain facilities such as those used for water and waste water treatment and distribution are excluded for this bid process and supply contract. These operations are industrial in nature and contain equipment that requires a different skill set than would be needed to maintain a primarily office or recreational application ANALYSIS: Two companies chose to respond to the City's public tender call by submitting bids. Attached is a summary of the tender submissions for your consideration. Staff of Materials Management and Facility Management have reviewed the bids and have found them to be complete in every regard. PAGE TWO FINANCIAL IMPLICATIONS: The total cost of electrical maintenance cannot be accurately predicted from year to year. Staff can however estimate, based on historical data, the value of this work. Based on the annual approximation of materials and regular and overtime hours, and using the prices submitted by the lowest bidder, staff estimate that the total cost of this service, per year, will be $100,580.00 plus H.S.T. Funds to cover electrical maintenance are included in the annual operating budget. RECOMMENDATION: It is recommended that the tender of Design Electric Inc., for the establishment of a supply contract for the provision of electrical maintenance services to City owned buildings, with the exception of those identified as water and waste water treatment facilities, be accepted, in accordance with the prices contained herein, for a term of 24 months from the date of award by Council. Respectfully submitted, David Logan, CPPB Purchasing Agent T. L. Totten, CA City Manager fir 611- tali SAiii L' JOWL City of Saint John Tender 2007-082301T ELECTRICAL MAINTENANCE Tender Opening: 2:30 P.M., Wednesday, Sept. 19, 2007 2nd Floor Boardroom, 175 Rothesay Avenue Description Design Electric Inc. * Donovan Associates Inc. Year 1 Year 2 Year 1 Year 2 Journeyman — regular time $36.00 /hr $36.00 /hr $50.00 /hr $50.00 /hr Journeyman — overtime $48.00 /hr $48.00 /hr $80.00 /hr $80.00 /hr Apprentice — regular time $22.00 /hr $22.00 /hr $43.00 /hr $43.00 /hr Apprentice — overtime $30.00 /hr $30.00 /hr $65.00 /hr $65.00 /hr Percentage mark -up on materials 15% 15% 20% 20% Boom Truck $55.00 /hr $55.00 /hr $100.00 /hr $100.00 /hr * Indicates Recommendation REPORT TO COMMON COUNCIL M & C — 2007 - 320 do September 20, 2007 Her Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Residential Infrastructure Assistance #44 and #45 Boars Head Road and Foley Court ANALYSIS: On May 7, 2001, Council approved the establishment of a program to assist developers with the installation of services for residential developments. The following applications have been received and qualify for assistance as set out in the program guidelines:) Applicant Location # and Type Estimated of Units 2006 Assistance #44 Barsa Ventures Ltd, Boars Head Road 86 to $174,000 150 one & two family #45 Boyle Real Estate Foley Court 17 $102,000 Development Inc. townhouses Both of the developments by Barsa Ventures and Boyle Real Estate Development Inc. had previous approvals in 2004 and are proceeding to the next phase of the development The actual amount of assistance provided will depend on the actual service costs experienced, and the phasing of the development City of Saint John Report to Common Council Page 2, September 20, 2007 RECOMMENDATION: It is recommended that Common Council approve Residential Infrastructure Assistance for: #44 Barsa Ventures Ltd. development of Cambridge Estates off Boars Head Road with an estimated 2007 expenditure of $174,000. #45 Boyle Real Estate Development Inc. development of land on Foley Court with an estimated 2007 expenditure of $102,000. Respectfully submitted, R. Baird, MCIP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager JRB:mmf T -0167 / 8 11Or X46 vij H. os,�o 1 v O m, <od 4 ,7g o i JOC �fO Z 1 4(%V V O �° OD 6 '!r I I 641, 04�'ON 8z I f �0 's Y i.�l / v .3d 6 {� Imo+ �S C Pit 40 yK 219 eyee s I� � \ / / h4S, %Q� " (p ���'� d �� A6 $ 9` �y 21.4 10.7 10.2 n.+ ,,,ti'•,��k,. e m Land For Public Purposes ig �p� N a Nea • 1fA9 p.m. I V{9yk Bs 3 boo 1�+ City of Saint John I l.ntl Fa Pyplk pur. r Ohl I City of Saint John I (Simonds Branch No. 63 Legion - Lessee) I ° �V8 r r. HN 8 ' Lp I: >x ►00��00 MA N ;I� I I SB �i r 1 L MA ` Y�r$ \�• I I I o $ I Y ��55 R 9ijC MOM a O ffj a ,$Raja (� Cy, C ~`�0�3T �Sp�O0E0 11n 11.;,, ; ^ m ° N O =. m al s s 6 1 sA8 .aa 0 1n dp$g1 a m N Q �5 a $ B 6�' 0 �pP 0��9�t r U ��% 7� Q �fD "� a'�c' 33'3'g g� ' S�CSi a F' ! nlY C �c�o 2 v kg o = a = t p � _ [tilt 6' 1 (L g .( rS W+ CD tan 7 tl�� a N F$ I i M & C — 2007 -311 September 21, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: STOP -UP AND CLOSURE OF PORTION OF MILL STREET FOR SKATEBOARD PARK BACKGROUND: As Council is aware, the contract has been tendered and awarded for the design and construction of a new Skateboard Park. This $500,000 facility will be located under the viaduct of the Saint John Throughway, which crosses aerially over an old street right -of -way, known as Mill Street. In addition, various easements /leases or licenses will be required from the Province (DOT), CN and Harbour Station (City). Staff is currently working with several land owners to ensure the Skateboard Park meets their needs and expectations. Final land granting's will not be possible until the final design and land requirements are known. In the interim, the strip of land known as Mill Street should be stopped -up and closed to effectively create a City owned parcel of land in which the facility can be built, as opposed to a street right -of -way. The recommendation contained in this report will facilitate the process for the required street closure of this property. RECOMMENDATION: That the Public Hearing for the consideration of the passing of a By -law to Stop Up and Close a 757 square metre ± portion of a public street known as Mill Street, be set for Monday, October 22, 2007 at 7:00 p.m. in the Council Chamber. Respectfully submitted, Jim R. Baird, MCIP Terrence Totten, FCA Commissioner City Manager Planning and Development a' �Pr ° D v o �" C 4qp "� � rrt V ° R ZU) o I:{i _ rn C. V V M N V =O D tg� N D Z V 15.162 46'21'00" rn Fak A Ir I O� I I I g l I I o PARCEL/ $ � Z R S2 PEARCELLE�0A g i IMP P 4 2 Doa 413440 Vol. 1886 Pg. 585 ni> PID/NID 55083364 �s Z 0 gym" cnc 'v =1 w I r, gam£ g uima N 3g 59mDO v, $ 05 U) 0 00 - -�\ N m rTi adz z rTi �R{ipyy� Foy, o � � I �,,X L ti � Q � Y' *� sfRS plpQj, m\ 9 0 P44tV 4ZODr J Z O 'C A \ I \ \ I \ ?4�7? 3 p \ fi�°'R ppO�aq� 4f' Stl 0 ai � c P� = o \ \ UN I ZJ000sip C D R o \ \ �, s M fns ���o� \$ m w U \ s NY C co D � \ \ cl Fib o G O M ` �gR�gO S CO O OFD 40 g ��! �� v Z gR�FFj 8g >� m m Mo z min ^ _ �yW+ io iAq pqpq '41 > t� tm R� ggR iF7 yr — Poar�u+u i N Sit pR r v Z g N 9 o k �N F ;O � I r tic r E0m m REPORT TO COMMON COUNCIL M & C — 2007 -319 September 19, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Authorization of Subdivision Cost Sharing and Residential Infrastructure Assistance Grant #43 Millidgeville Estates Subdivision, Phase 3 (Clovelly Drive/Noel Avenue Area) BACKGROUND: The subdivision of the shaded area shown on the attached map (consisting of 21 lots for one or two - family dwellings, as well as two larger lots for walk -up apartment buildings and a Land for Public Purposes (LPP) parcel) was approved in the 1975. It was part of a larger proposed subdivision development that included the existing developed lots on Woodhaven Drive and the initial portions of Clovelly Drive and Noel Avenue, known as Millidgeville Estates, Phase 3. However, the balance of Clovelly and Noel was never completed. Although the lots, streets and Land for Public Purposed (LPP) parcel all exist, the actual street construction and service extensions were not done. ANALYSIS: A new developer, 621946 N.B. Inc., has now come forward and proposes to complete the subdivision so that the lots can be developed with semi - detached dwellings and up to four small apartment buildings, as originally contemplated. The attached preliminary tentative plan has been submitted showing the further subdivision of the lots into "part- lots" for owner- occupied semi - detached dwellings. This subdivision was dealt with and received all of the necessary approvals, including registration of final plans in the registry office over thirty years ago. There are no further approvals required from the Planning Advisory Committee and Common Council with regard to the proposed uses or the location of the streets and LPP. However, a City /developer agreement with engineering plans 7.n,: City of Saint john Report to Common Council September 19, 2007 Page 2 should be prepared and executed to ensure that the streets and services are constructed in accordance with City standards. This agreement will be similar to a subdivision agreement, but in this case, the subdivision occurred over 30 years ago. The developer has also applied for subdivision cost sharing' and a Residential Infrastructure Assistance (RIA) grant. 1. Strategic Plan Conformity /Existing City Policy It is a goal of the City to encourage residential development, including the provision of a wide variety of housing choices, while protecting the interest of the general public. On May 7, 2001, Council approved the establishment of the RIA program to assist developers with the installation of services for residential developments. The proposed agreement and cost sharing/grant will help to achieve the City's goal. 2. Input from Other Sources Municipal Operations and Engineering has the following comments: • The developer must extend water, sanitary and storm sewer onto these streets; • The developer is responsible to verify the grades on the existing infrastructure to accommodate gravity connections from the proposed units and each semi - detached unit would require separate services; • The developer must extend the storm system from Woodhaven Drive up Noel Avenue and Clovelly Drive; • The developer is responsible for the installation of all concrete curb, sidewalk and asphalt pavement, landscaping and underground utilities; • The developer must provide a drainage study which is to include not only the drainage basin affected by this development phase or adjacent property owned by this developer, but all property that will drain this area through the existing storm system. This study shall also include a downstream infrastructure review to ensure it is capable of handling this additional flow resulting from this development and future developments. The drainage study is to ensure this drainage system will not exceed the current capacity of the existing drainage system. 1 Because the streets have already been created, any piped services will technically be outside of the limits of the subdivision. Therefore, normal subdivision cost sharing is not automatic but, rather, requires a specific authorization of Council. Report to Common Council September 19, 2007 Page 3 Buildings and Inspection Services has no issues with the proposal. Saint John Transit advises that it offers extensive service along University Avenue. Saint John Energy advises that it currently has single phase underground service in the area. An extension of facilities will be required to service the lots and this would be at the developer's cost. An easement will also be required for all of our facilities. Saint John Energy has had discussions with the developer and is awaiting detailed plans to determine an estimate and servicing routes. Aliant advises that it has no issues with the proposed completion of this subdivision. Any communication issues will be discussed with the developer. Rogers has been advised of the proposal. Maritimes & Northeast Pipeline has no concerns. Enbridge Gas N.B. has been advised of the proposal. Fire Department has no objection to the proposal, provided that the street and hydrant network is constructed to the proper standards. School District No. 8 has been advised of the proposal. 39 Financial Implications The RIA program provides for a maximum payment, including subdivision cost sharing, of $6,000 per residential lot to be serviced. Based on the plan which indicates 42 "part- lots" for semi - detached dwellings, and two apartment lots, the estimated assistance is $264,000. The actual amount of assistance provided will depend on the actual service costs experienced, and the phasing of the development. Report to Common Council Page 4 September 20, 2007 RECOMMENDATION: It is recommended that, with respect to the proposed completion of the Millidgeville Estates Subdivision, Phase 3, Common Council: a) authorize the preparation and execution of one or more City /developer agreements to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer; b) assent to any required municipal services easements and public utility easements; C) authorize cost sharing outside the limits of the subdivision in accordance with Section 26 of the Subdivision By -law; and d) approve Residential Infrastructure Assistance #43 for the 621946 N.B. Inc. development of Clovelly Drive and Noel Avenue with an estimated expenditure of $264,000. dully submitted, j R. Baird, MCIP Planning and Development Terrence Totten, F.C.A. City Manager J" /r PLANNING AND DEVELOPMENT /URBAN ISM E ET DEVELOPPEMENT / r r w <a I Jg w n �p r yK N ! \\ w nw I� w b \ w �0 -x - o w 4 r- i a R -w2 aJ in ,� \R M- 1 Subject Site /site en question: RS -2 RS -2 ♦ M ♦ • �♦ i i i • ♦ ♦ ♦ i • R S 2 ♦: i i R 04 0 Ilt a Q' - R - IA ♦' , N e c O Q` M r. ,w ,. w .N Location: prom. Clovelly Dr. and /et ay. Noel Av. Date: September 10 septembre 2007 Scale /chelle: Not to scale /Pas a I'e e chelle R Mot 1 to J w ! Oro, • , h • o PID(s) /NIP(s): 00370387, 00370593, 00370601, 00370767, 00370809, 00370825, 00370841 t 00370858 00370866, 00370874, 00370890, 00370908, 00370916, 00370924, 00370932, 00371229, 00373001, 00373019, 00373027, 00373035, 00373043; 00373050,55174189 \ \ a N V) 11.0 a *got \ \ o \ L 1 \ 1 7JU �J7 t O \ 1.0 42/0 M.M. 21 g Q I I 1 7.s r u 1.7 1 I Noel Avenue 1 9.1 9.1 9' 10. 14 14. V * �ry�rypp yy M1 v n h h li R RE RE SSE RE RE R 10.0 7.4 14. 7.3 Y i Y Y Y Y I A p s � JW pm 1 JaeJ p m. w tai p,m n A � h 30.3 e' t79 p. '-2012 s o' 270 p. . o' 279 S q, o' 279 p.m 432 q.m. ui w 4 1 w u 20.7 p w 1 ,h tey I n e 1 e M.T w w 7)a 0 4 q. / w: N 2J •7.m. 0 w 4.. o p.m. � bT Q' Qi 7 410 p.m. b' p.T b T. ,e v ,qj J7J q.T. U J7J , e w J7j w w 47a w. w W QI 07' W.,li h Jee 4tvT Scale = 1:500 / ,ti BCAPI &Vibrant Communities vc(Ar4w I w Sa�ntJchri TIES POVERTY REDUCTION AND NEIGHBOURHOOD RENEWAL PRESENTATION TO COMMON COUNCIL Who Is BCAPI? Senior business leaders and professionals who are working with the community to reduce poverty in Saint John. A charitable non - profit organization, founded by Bill Gale in 1997. A poverty reduction catalyst' providing business skills and leadership. 1 TIES SaintJohr What Is Vibrant Communities? A Pan - Canadian "'cities" initiative committed to exploring comprehensive, multi - sectoral, community -led approaches to poverty reduction. BCAPI joined with government and community partners in 2005 to establish the Vibrant Communities Saint John Leadership Roundtable to lead a local poverty reduction strategy. Poverty In Saint John An estimated 1 in 4 residents (17,000) in the City of Saint John live in poverty. (Statistics Canada, 2001) The face of poverty in Saint John is young and female. • 1 in 3 children live in poverty (Canadian Council on Social Development, July 2007) • Almost half of Saint John's poorest citizens are attached to lone - parent families (Statistics Canada, 2001) Saint John has the highest concentration of neighbourhood poverty of any urban centre in Canada (Canadian Council on Social Development, July 2007) Ne Ea PA I QC I Uulll F.Iigagclnunt The Saint Sohn Poverty Reduction Strategy Invests In. After School Programs SHIP, RESEAKUH, COORDINATION, TARGETED INVESTMENTS, Neighbourhood Renewal Neighbourhood Leadership and Partners Affordable Housing Options Energy Poverty Solutions Physical Infrastructure Improvements Social and Economic Programs Towards Mixed Income Neighbourhoods EVALUATION, POLII A Comprehensive Approach First Steps Program: - Housing - Health - Mentoring - Parenting - Child Care - School Completion Breaking the Poverty Cycle Rewarding Learning and Work Remove the Welfare Wall - Child Care - Health Insurance - Education and Training - Living Wage We're transforming the city, but we can't do it alone: Saint John needs help from the Province of New Brunswick TO SUBSTANTIALLY REDUCE POVERTY Our Recommendations to the Premier: Increase Government Investments in Poverty Reduction strategies, with particular emphasis on single parents and children. Help families leave poverty behind them by adding a "springboard" to our social "safety net" so that families have a way out. Lead a cultural shift in attitudes about poverty and labour force development, moving responsibility beyond FCS and across government departments (energy, education, health, public safety, business, finance..) Implement a Comprehensive Poverty Reduction Strategy for New Brunswick that sets targets and action plans and measures progress. (Newfoundland & Labrador and Quebec have adopted this approach) Appoint dedicated leadership focused on poverty reduction and reporting directly to Premier. Recommendations for the City of Saint John • At every opportunity, ask the Premier and his senior advisors to adopt a New Brunswick "poverty reduction strategy" that will help communities like Saint John reduce poverty and achieve self- sufficiency. • Make poverty reduction a priority of Common Council. Champion "investments" from senior levels of government. Apply a "poverty lens" to decision - making. . Our Vision 2015: What would Saint John look like with a lot less poverty? Vulnerable neighbourhoods no longer exist! renewed housing, safer streets, added infrastructure, improved green spaces, increased services; Businesses are locating in areas that were once considered ghettos; Saint John's labour force participation rate leads Atlantic Canada; More consumer spending, more tax dollars for the City and Province; Stronger families and healthier children with better futures; A more vibrant, inclusive, community where NO CHILD IS LEFT t The City of SAINT JOHN: Responding to the needs of its most vulnerable residents • Your "town halls" have engaged disenfranchised neighbourhoods; • PRO -KIDS and Community Centres increase opportunities for vulnerable children; • Community policing model is bringing added safety to vulnerable neighbouhoods; • New legislation protects low- income tenants from slum landlords; • Improvements to existing parks like the Allison Grounds or Flemming Court can provide enormous benefit to low - income families; • Investment in Community Loan Fund, Human Development Council, and other organizations help strengthen the city resources; • Leinster Court is a model housing development, built by a City Commission; • ONE Home, bringing "home ownership" to North End, is actively supported by City • New roads and crosswalks in vulnerable neighbourhoods; • Key support - from individual politicians, senior staff and City departments - has provided pivotal help to Vibrant Communities initiatives and other poverty reduction projects like the Story Tent program at Crescent Valley. 0 0 0 A NEW DEAL for Vulnerable Neighbourhoods RECOMMENDED ACTION PLAN Embrace citizen -led community development. - Fund Neighbourhood Development Coordinators — the mechanism to strengthen communications, planning and partnerships between vulnerable neighbourhoods and City Hall departments and staff. Commit resources to revitalize vulnerable neighbourhoods. - Dedicate funding and staff time for neighbourhood priorities, i.e., better lighting, weekly garbage pick up, outdoor play spaces, expanded community centre programs, street improvements, cultural activities, etc. Use civic influence to bring other governments to the table. - Negotiate an Urban Development Agreement for Saint John — tri -level funding Recommendations for the City of Saint John Champion a New Brunswick Poverty Reduction Strategy that will help communities like Saint John break the poverty cycle and achieve self- sufficiency. Make poverty reduction a priority of Common Council. Champion "investments" from senior levels of government. Apply a "poverty lens" to decision - making. Introduce a NEW DEAL for Vulnerable Neighbourhoods - A Neighbourhood Improvement Program resourced with Neighbourhood Development Coordinators and a 5 year funding envelope. - Ask City staff to consult with appropriate neighbourhood leaders and advise Common Council how the funding envelope could best be utilized. PID: BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN NID: ARRETE N0 M -23 ARRETE MODIFIANT L'ARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Be it enacted by the Common Lors d'une reunion du conseil Council of The City of Saint John as communal, The City of Saint John a follows: 1 A by -law of The City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 192 immediately after Section 191 thereof, as follows: 192 The City of Saint John does hereby stop up and close permanently the following portion of highway: RETAIL DRIVE (FORMERLY MARLBOROUGH AVENUE): All that portion of Retail Drive, being a portion of a 20.0 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,574 square metres and more particularly shown on a Plan of Survey, dated August 17, 2007. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the ** day of * *, A.D. 2007 and signed by: Mayor/Maire decrete cc qui suit : 1 Par les presentes, Farrete de The City of Saint John intitule, a L'arrete sur l'interruption de la circulation et la fermeture des routes dans The City of Saint John >>, decrete le 19 decembre 2005, est modifie par 1'ajout de Particle 192 immediatement apres Particle 191, comme suit : 192 Par les presentes, The City of Saint John barre et ferme de fagon permanente la portion d'une route suivante : PROMENADE RETAIL (ANCIENNE AVENUE MARLBOROUGH) : Toute la partie de la promenade Retail, etant une rue publique dune largeur de 20 metres situee dans The City of Saint John, dans le Comte de Saint John et dans la province du Nouveau - Brunswick, dune superficie de 1 574 metres carres, plus particulierement delimitee sur un le plan d'arpentage date du 17 aoiit 2007. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le * ** 2007, avec les signatures suivantes Common Clerk/Greffrer communal First Reading - Premiere lecture - Second Reading - DeuxiBme lecture - Third Reading - Troisi8me lecture - STREET CLOSING RETAIL DRIVE (FORMERLY MARLBOROUGH AVENUE) FERMETURE DE ROUTE PROMENADE RETAIL (ANCIENNE AVENUE MARLBOROUGH) Public Notice is hereby given that the Common Par les presentes, un avis public est donne par Council of The City of Saint John intends to lequel le conseil de The City of Saint John indique consider amending "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John" at its regular meeting to be held on Monday, September 24, 2007 at 7:00 p.m, to stop up and close the following portion of highway: RETAIL DRIVE (FORMERLY MARLBOROUGH AVENUE): All that portion of Retail Drive, being a portion of a 20.0 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,574 square metres and more particularly shown on a Plan of Survey, dated August 17, 2007 attached hereto. (INSERT PLAN) The proposed amendment and plan of the above described portion of highway may be inspected by any interested person at the office of the Common Clerk, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday inclusive, holidays excepted. Written objections to the proposed amendment may be sent to the undersigned at City Hall. son intention de modifier Io arrete concemant la £ermeture de routes dans The City of Saint John lors de la reunion ordinaire qui se tiendra le lundi 24 septembre 2007 a 19 h afin de termer et de barter les trongons de route suivants : PROMENADE RETAIL (ANCIENNE AVENUE MARLBOROUGH) : Tonle la partie de la promenade Retail, etant une rue publique dune largeur de 20 metres situee dans The City of Saint John, daps le comte de Saint John et dans la province du Nouveau - Brunswick, dune superficie de 1 574 metres carres, plus particulierement delimitee sur le plan d'arpentage ci joint date du 17 aout 2007. (INSERT PLAN) Toute personne interessee peut examiner le projet de modification et le plan des trongons de route decrits ci- dessus au bureau du greffier communal 'a Photel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a Pattention du soussigne a Ph6tel de ville. 210611 { I A �910�914`o I S � J 1 i REPORT TO COMMON COUNCIL M & C — 2007 -277 August 21, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: STOP -UP AND CLOSURE OF PORTION OF RETAIL DRIVE (formerly MARLBOROUGH AVENUE) City of Saint John The City Solicitor has previously advised staff that under Section 187(6) of the Municipalities Act with respect to the consideration of the stopping up and closure of public streets, Council must set a time, date and place for the consideration of adopting such a By -law. The resolution adopted by Common Council on May 7, 2007 did not specify the time and date for the Public Hearing. The following recommendation will address the need to set a specific date and time for the public hearing to consider the closure of a portion of Retail Drive (formerly Marlborough Avenue), as illustrated on an attached map. RECOMMENDATION: That Common Council rescind it resolution on Monday, May 7, 2007 contained in M & C 2007 -145, and replace it with; "That the Public Hearing for the consideration of the passing of a By -law to Stop Up and Close a 1,574 square metre t public street, known as Retail Drive (formerly Marlborough Avenue) be set for Monday, September 24, 2007 at 7:00 p.m. in the Council Chamber." I ully submitted, ' , cl,, R. Baird, MCIP Planning and Development Te ence Totten, F.C.A. Ci Manager CL /c -tk ri I I �b� Q I � 1 1 ; W m U I ce W �E U 6 %^ CL r 4 J g F rli r $ O g 3 * =al,lI�II dq Io�dmlo elllllIl N I 1 I •' f A - A d _ •A A ' A: r A A 'A TV 19, �6C % jig a � g PID: BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN NID: ARRETE No M -23 ARRETE MODIFIANT L'ARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Be it enacted by the Common Lors d'une reunion du conseil Council of The City of Saint John as communal, The City of Saint John a follows: 1 A by -law of The City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 193 immediately after Section 192 thereof, as follows: 193 The City of Saint John does hereby stop up and close permanently the following portion of highway: 1. Tudor Lane: All that portion of Tudor Lane, a 20.12 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,151 square metres and more particularly shown on a Plan of Survey, dated November 20, 2006. 2. Woodhaven Drive: All that portion of Woodhaven Drive, a 20.12 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 849 square metres and more particularly shown on a Plan of Survey, dated November 20, 2006. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the ** day of * *, A.D. 2007 and signed by: decrete ce qui suit: 1 Par les presentes, 1'arrete de The City of Saint John intitule, a L'arre e' sur l'interruption de la circulation et la fermeture des routes dans The City of Saint John u, decrete le 19 decembre 2005, est modifie par 1'ajout de Particle 193 immediatement apres Particle 192, comme suit : 193 Par les presentes, The City of Saint John barre et ferme de fagon permanente la portion d'une route suivante : 1. Allee Tudor : Toute la partie de 1'allee Tudor, etant une rue publique dune largeur de 20,12 metres situee dans The City of Saint John, dans le comte de Saint John et dans la province du Nouveau- Brunswick, dune superfrcie de 1 151 metres carres, plus particulierement delimitee sur un plan d'arpentage date du 20 novembre 2006. 2. Promenade Woodhaven: Toute la partie de la promenade Woodhaven, etant une rue publique d'une largeur de 20,12 metres situee dans The City of Saint John, daps le comte de Saint John et dans la province du Nouveau - Brunswick, d'une superfrcie de 849 metres carres, plus particulierement delimitee sur un plan d'arpentage date du 20 novembre 2006. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le * ** 2007, avec les signatures suivantes First Reading - Second Reading - Third Reading - Mayor/Maire Common Clerk/Greffier communal Premiere lecture Deuxieme lecture - Troisieme lecture - STREET CLOSING FERMETURE DE RUE TUDOR LANE AND WOODHAVEN DRIVE ALLEE TUDOR ET PROMENADE WOODHAVEN Public Notice is hereby given that the Common Par les presentes, un avis public est donne par Council of The City of Saint John intends to consider amending "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John" at its regular meeting to be held on Monday, September 24, 2007 at 7:00 p.m, to stop up and close the following portions of highway: 1. Tudor Lane: All that portion of Tudor Lane, a 20.12 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,151 square metres and more particularly shown on a Plan of Survey, dated November 20, 2006 attached hereto. 2. Woodhaven Drive: All that portion of Woodhaven Drive, a 20.12 metre wide public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 849 square metres and more particularly shown on a Plan of Survey, dated November 20, 2006 attached hereto. (INSERT PLAN) lequel le conseil communal de The City of Saint John indique son intention de modifier N< arr@te concemant la fermeture de routes dans The City of Saint John », lors de la reunion ordinaire qui se tiendra le lundi 24 septembre 2007 A 19 h afin de barrer et de fermer les trongons de route suivants : 1. Allee Tudor : Toute la partie de 1'allee Tudor, etant une rue publique d'une largeur de 20,12 metres situee dans The City of Saint John, dans le comte de Saint John et dans la province du Nouveau - Brunswick, dune superficie de 1 151 metres carres, plus particulWement delimitee sur le plan d'arpentage ci joint date du 20 novembre 2006. 2. Promenade Woodhaven: Toute la partie de la promenade Woodhaven, etant une rue publique d'une largeur de 20,12 metres situee dans The City of Saint John, dans le comte de Saint John et dans la province du Nouveau - Brunswick, dune superficie de 849 metres carres, plus particulierement delimitee sur le plan d'arpentage ci j oint date du 20 novembre 2006. (INSERER LE PLAN) The proposed amendment and plan of the above Toute personne interestee peut examiner le projet described portion of highway may be inspected by any interested person at the office of the Common Clerk, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday inclusive, holidays excepted. de modification et le plan des trongons de route decrits ci- dessus au bureau du greffier communal a 1'h6tel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Written objections to the proposed amendment may Veuillez faire part de vos objections au projet de be sent to the undersigned at City Hall. modification par ecrit � 1'attention du soussigne a I'hdtel de ville. , ije! I '#Xl1's •s,, jy�j�+; ■'�t` I . it is � w , w . e. V22 �14 it � � 1 %W to'm 1! � 3 a Ix C s } ti W1 tiN'A"Ad r O� a Q law 111 tfilX W M a alit !. Y �� REPORT TO COMMON COUNCIL M & C — 2007 -278 August 23, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: STOP -UP AND CLOSURE OF PORTIONS OF TUDOR LANE AND WOODHAVEN DRIVE BACKGROUND: On June 20, 2005, Common Council gave assent to a subdivision plan that would vest an undeveloped extension of Tudor Lane (formerly Woodhaven Drive) street right -of -way. Previously, the title of this parcel was unclear. The assent by Council resolved any question of ownership of this parcel. ANALYSIS: City of Saint John NJP Developments Inc. is now requesting that the City Stop -Up and Close a 1,151 square metre portion of Tudor Lane and an 849 square metre portion of Woodhaven Drive (see attached plan). These two sections of right -of -way remain undeveloped, except for an ad hoc pedestrian pathway and municipal services. City Engineering has no objection to the sale of this property, provided the necessary land interests are retained for its existing infrastructure. NJP is negotiating to acquire a significant portion of the above noted property to be consolidated with their adjoining lands. The increased size of the NJP property would allow them to construct additional dwelling units. In addition, a small sliver of the "to be" closed right -of -way would be consolidated with an adjoining property that has been developed for many years with townhouse units. Although there are a few details yet to be resolved, staff is close to reaching an agreement with both parties. Staff would provide a further report to Council for their consideration in this matter. The recommendation contained in this report will facilitate the process for street closures of the subject property. RECOMMENDATION: That the Public Hearing for the consideration of the passing of a By -law to Stop Up and Close an 1,151 square metre t portion of a public street known as Tudor Lane and an 849 square metre t portion of a public street known as Woodhaven Drive, be set for Monday, September 24, 2007 at 7:00 p.m. in the Council Chamber. tfy�ly submitted, Baird, MCIP Pl ing and Development T ence Totten, P.C.A. City Manager CL /c s j � lit 4j imi 1 4 l i t t a= � .i ,oil g it 114"1 Ali �ibS�6�a•lt a �:: " • all ? 11 � 1 k� a� to '� ti I �i 114. o !!" It \ d� j gas _ x � r {t � t It a 6 gill V ,Or e t' 4 9 � ' tom, ►•. ti 0f 4t 1113`�i� BY -LAW NUMBER C.P. 105 -12 A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By -law of The City of Saint John enacted on the 3rd day of January, A.D. 2006 is amended by: 1 Amending Schedule 2 -A, the Future Land Use Plan, by redesignating a parcel of land with an area of approximately 1.49 hectares, located at 1265 -1285 Loch Lomond Road, also identified as being PID No. 55054514, from Low Density Residential to Approved Light Industrial Development classification. 2 Adding the following to the list of Approved Light Industrial Developments in sub - section 2.4.7.15: "zz) a parcel of land with an area of approximately 1.49 hectares, located at 1265 -1285 Loch Lomond Road, also identified as being PH) No. 55054514." - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2007 and signed by: Mayor/Maire ARRETE N° C.P. 105 -12 ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors dune reunion du conseil communal, The City of Saint John a decretk ce qui suit : L'arieW relatif au plan municipal de The City of Saint John edicte le 3 janvier 2006 est modifie' par: 1 la modification de 1'annexe 2 -A relative au plan d'amenagement futur des terres, afin de faire passer la designation d'une parcelle de terrain dune superficie d'environ 1.49 hectares, situee an 1265- 1285, chemin Loch Lomond, et portant le NID 55054514, de zone residentielle de faible densite a zone d'amenagement approuve d'industrie leger. 2 I'ajout de la parcelle de terrain suivante a la liste d'ame'nagements approuves d'industries legeres a I'alinea 2.4.7.15: zz) une parcelle de terrain d'une superficie d'environ 1.49 hectares, situee an 1265- 1285,chemin Loch Lomond, et portant le NID 55054514. u - toutes les modifications sent indiquees sur le plan ci joint et font partie du present arr&e'. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arr@te' le * jour de * 2007, avec les signatures suivantes: Common Clerk/Greffier communal First Reading - September 10, 2007 Premiere lecture - 10 septembre 2007 Second Reading - September 10, 2007 Deuxieme lecture -10 septembre 2007 Third Reading - Troisieme lecture - PLANNING AND DEVELOPMENT / URBANISME ET DPEVELOPPEMENT MUNICIPAL DEVELOPMENT PLAN ! PLAN D'AMENAGEMENT Amending Schedule 2 -A Modifiant annexe 2 -A � kc FROM / DE TO / A Low Density Residential . Approved Light Industrial Development r6sidentielle de faible densit6 Amenagement approuve d'industrie I6g6re Applicant: Randy Defasio, Distinctive Autobody & Collision Center Ltd. Location: 1265 -1285 ch. Loch Lomond Rd. PID(s) /NIP(s) 55054514 07P11 SE Drawn By /Cr66e Par: David Couture Date Drawn /Carte Creee: September 14 septembre, 2007 Recommended by P.A.C. /Recommande par le C.C.U.: September 4 septembre, 2007 Enacted by Council /Approuv4§ par le Conseil: Approved by Minister /Approuv6 par le Ministre: Filed in Registry Office /Enregistr6 le: BY -LAW NUMBER C.P. 110 -53 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 1265- 1285 Loch Lomond Road, having an area of approximately 1.49 hectares, also identified as PID No. 55054514, from "RS- 2" One and Two Family Suburban Residential to "I -1" Light Industrial pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2007 and signed by: Mayor/Maire ARRETE No C.P. 110 -53 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit: L'arrdte' sur le zonage de The City of Saint John, decrete le dix -neuf (19) decembre 2005, est modifie par: 1 La modification de I'annexe aA », Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain dune superficie approximative de 1,49 hectares, situee an 1265 -1285, chemin Loch Lomond, et identifree sous le NID 55054514, de zone residentielle de banlieue — habitations unifamiliales et bifamiliales «RS -2» A zone d'industrie Legere «1 -1 conformement ' une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme - tonics les modifications sent indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2007, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - September 10, 2007 Premiere lecture - 10 septembre 2007 Second Reading - September 10, 2007 Deuxieme lecture - 10 septembre 2007 Third Reading - Troisieme lecture - PLANNING AND DEVELOPMENT / URBANISME ET DI= VELOPPEMENT REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John ModifiantAnnexe «A» de 1'Arr &6 de zonage de The City of Saint John \ _A FROM / DE TO / A RS -2 One and Two Family Suburban . 1 -1 Light Industrial / Residential / Zone r6sidentielle Zone d'industrie I6g6re. de banlieue- habitations unifamiliales et bifamiliales. Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adopt6e par le conseil municipal en vertu de I'article 39 de la Loi sur l'urbanisme Applicant: Randy Defasio, Distinctive Autobody & Collision Center Ltd. Location: 1265 -1285 ch. Loch Lomond Rd. PID(s) /NIP(s) 55054514 07P11 SE Drawn By /Creee Par: David Couture Date Drawn /Carte Cr66e: September 14 septembre, 2007 Considered by P.A.C. /consid &6 par le C.C.U.: September 4 septembre, 2007 Enacted by Council /Approuv6 par le Conseil: Filed in Registry Office /Enregistr6 le: SECTION 39 CONDITIONS - 1265 -1285 LOCH LOMOND ROAD: That, pursuant to Section 39 of the Community Planning Act, the proposed rezoning of 1265 -1285 Loch Lomond Road, also identified as PID Number 55054514, be subject to the following conditions: a) the use of the site be limited to an auto body paint or repair shop, a car sales lot, a used car sales lot, a business office, a personal service shop, and subject to terms and conditions as may be imposed by the Committee, a retail store; b) the Developer must pave all parking areas, loading areas, manoeuvring areas and driveways with asphalt; c) all paved areas at the front and sides of the site must be enclosed with continuous cast -in -place concrete curbs to protect landscaping and facilitate proper drainage; d) site drainage facilities, including necessary catch basins, must be provided by the Developer in accordance with a detailed drainage plan, prepared by the Developer and subject to the approval of the Chief City Engineer or his designate; e) all disturbed areas of the site not occupied by buildings, driveways, walkways, parking, storage or loading areas must be landscaped by the Developer. Landscaping must extend onto the City street right -of -way to the edge of the street curb or sidewalk; f) the site must be developed only in accordance with detailed site and elevation plans prepared by the Developer and subject to the approval of the Development Officer, illustrating the building location, design and finishing materials, asphalt paving areas, access, curbing, lighting, signage and landscaping. The approved site and elevation plans must be attached to the building permit application for the development; g) water and sanitary sewer services must be provided in a manner acceptable to the Chief City Engineer or his designate and the Developer must convey any required public utility or municipal services easements; h) any outdoor storage of materials must be within a storage compound completely enclosed with privacy fencing; i) all site improvements shown on the approved site and elevation plans must be completed within one year of building permit approval. BY -LAW NUMBER C.P. 110 -52 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN ARRETE N° C.P. 110 -52 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Be it enacted by The City of Saint Lots dune reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: d6cret6 cc qui suit : The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID No. 00431536, from "ID" Integrated Development to "RM -2" High Rise Multiple Residential pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. L'arrete' sur le zonage de The City of Saint John, d6cr6te' le dix -neuf (19) d6cembre 2005, est modifie' par: 1 La modification de 1'annexe «A», Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain situe'e au 461, rue Ellerdale, dune superficie d'environ 4791 metres canes et portant le NID 55186381 et faisant partie du NID 00431536, de zone de de'velopement int6gre o ID » a zone de tours d'habitations 'e logements multiples a<RM -2» con£orm6ment a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Furbanisme. - toutes les modifications sent indique'es sur le plan ei joint et font partie du present arret6. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2007 and signed by: Mayor /Maire a fait apposer son sceau communal sur le present arret6 le 2007, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - September 10, 2007 Premiere lecture - 10 septembre 2007 Second Reading - September 10, 2007 Deuxieme lecture - 10 septembre 2007 Third Reading - Troisie'me lecture - PLANNING AND DEVELOPMENT/ URBANISME ET D�VELOPPEMENT REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrdte de zonage de The City of Saint John , r ' D �r \ , FROM / DE TO / A ID Integrated Development . RM -2 High Rise Multiple Residential / Zone de developpement / Zone de tours d'habitations integr6 a logements multiples. Pursuant to a Resolution under Section 39 of the Community Planning Act Conform6ment a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur 11urbanisme Applicant: Hughes Surveys & Consultants Inc. (for Woodhollow Park Development Ltd.) Location: 461 rue Ellerdale street PID(s) /NIP(s) portion of /partie de 00431536 and /et 55186381 07POOSE Drawn By /Cr66e Par: David Couture Date Drawn /Carte Cr66e: September 14 septembre, 2007 Considered by P.A.C./consid(?n§ par le C.C.U.: September 4 septembre, 2007 Enacted by Council /ApproM par le Conseil: Filed in Registry Office /Enregistre le: SECTION 39 CONDITIONS 461 ELLERDALE STREET Pursuant to the provisions of Section 39 of the Community Planning Act, the development and use of the parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID Number 431536, is restricted to an apartment complex and associated parking and landscaped areas, developed in conjunction with, and subject to the same Section 39 conditions as the balance of PID Number 431536. SECTION 39 AMENDMENT - 461 ELLERDALE STREET RESOLVED that when Common Council gives third reading to the proposed rezoning for 461 Ellerdale Street the Section 39 conditions imposed on September 2, 1975 and subsequently amended on December 15, 1975, March 15, 1982, June 15, 1988 and October 10, 2006 in conjunction with the rezoning of that portion of the subject property located at 461 Ellerdale Street, also identified as the majority of PID Number 00431536, by accepting the revised proposal showing three apartment buildings containing a total of up to 168 dwelling units as the basis for development of the expanded site, subject to the following: a) development of the site is limited to a maximum of 80 dwelling units until such time as the proponent has completed an engineering water and sanitary sewer analysis that demonstrates to the satisfaction of the Chief City Engineer that the proposed development of more than 80 units does not exceed the current capacity of the existing systems; b) all other existing conditions applicable to the site shall remain in force and effect. Planning �^ Advisory Committee September 5, 2007 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 SUBJECT: Proposed Rezoning and Section 39 Amendment 461 Ellerdale Street M fi City of Saint John On August 13, 2007 Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its September 4, 2007 meeting. Rick Turner, Jennifer Peacock and John Rocca attended the meeting on behalf of the applicant. Mr. Turner addressed the Committee and expressed general agreement with the staff recommendation. However, Mr. Turner requested that the proposed Section 39 condition (a) be amended to clarify that the required sewer analysis relates only to the sanitary sewer capacity. He indicated that he had held discussions with Municipal Operations and Engineering in this regard. Staff confirmed that the concern is with respect to capacity of the sanitary sewer. No other persons attended the meeting and no letters were received. After considering the matter, the Committee adopted the staff recommendation with the above -noted change to condition (a). As recommended by staff, the Committee also approved the requested variances, except for reduced parking for the overall development, and removed a previous condition of variance in order to permit one additional driveway for the development. RECOMMENDATION: 1. That Common Council rezone parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID No. 00431536, from "ID" Integrated Development to "RM -2" High Rise Multiple Residential. 2. That, pursuant to the provisions of Section 39 of the Community Planning Act, the development and use of the parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID No. 431536, is restricted to an apartment complex and associated parking and landscaped areas, developed in conjunction with, and subject to the same Section 39 conditions as the balance of PID No. 431536. Planning Advisory Committee September 5, 2007 Page 2 That, if and when Common Council gives third reading to the proposed rezoning in 1. above, Common Council amend the Section 39 conditions imposed on September 2, 1975 and subsequently amended on December 15, 1975, March 15, 1982, June 15, 1988 and October 10, 2006 in conjunction with the rezoning of that portion of the subject property located at 461 Ellerdale Street, also identified as the majority of PID No. 00431536, by accepting the revised proposal showing three apartment buildings containing a total of up to 168 dwelling units as the basis for development of the expanded site, subject to the following: a) development of the site is limited to a maximum of 80 dwelling units until such time as the proponent has completed an engineering water and sanitary sewer analysis that demonstrates to the satisfaction of the Chief City Engineer that the proposed development of more than 80 units does not exceed the current capacity of the existing systems; b) all other existing conditions applicable to the site shall remain in force and effect. Respectfully submitted, Stephen Horgan Chairman RGP /r Attachments Project NO. 07 -314 Planning and Development Urbanisme et developpement �vww.saintjohn.ca DATE: TO: FROM: FOR: SUBJECT: Name of Applicant: Name of Owner: Location: PID: AUGUST 31, 2007 P.O. Box/C.P. 1971 Saint John, NB /N. -B. Canada E2L 4L1 PLANNING ADVISORY COMMITTEE PLANNING AND DEVELOPMENT MEETING OF SEPTEMBER 4, 2007 Randall G. Pollock, MCIP Planner The City of Saint John Hughes Surveys & Consultants Inc. (for Woodhollow Park Development Ltd.) Woodhollow Park Development Ltd. 461 Ellerdale Street 431536 and 55186381 Municipal Plan: Low Density Residential Zoning: Existing: "RM -2" High Rise Multiple Residential and "ID" Integrated Development Proposed: "RM -2" High Rise Multiple Residential Proposal: To develop a revised apartment proposal consisting of three buildings and a total of 168 units on an enlarged site Type of Application: 1. Rezoning of PID 55186381 and a portion of PID 431536 from "ID" to "RM -2 "; 2. Section 39 amendment to permit a revised proposal for the balance of PID 431536; %ILI�iIII� I�ie* Randall G. Pollock, MCIP Planner The City of Saint John Hughes Surveys & Consultants Inc. (for Woodhollow Park Development Ltd.) Woodhollow Park Development Ltd. 461 Ellerdale Street 431536 and 55186381 Municipal Plan: Low Density Residential Zoning: Existing: "RM -2" High Rise Multiple Residential and "ID" Integrated Development Proposed: "RM -2" High Rise Multiple Residential Proposal: To develop a revised apartment proposal consisting of three buildings and a total of 168 units on an enlarged site Type of Application: 1. Rezoning of PID 55186381 and a portion of PID 431536 from "ID" to "RM -2 "; 2. Section 39 amendment to permit a revised proposal for the balance of PID 431536; Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 2 461 Ellerdale Street August 31, 2007 Variances, as follows: Overall Development Site (if remaining unsubdivided) variance to permit 168 dwelling units (48 one - bedroom, 30 two- bedroom and 90 three- bedroom) on a lot with an area of 14,594 square metres (3.6 acres), whereas the Zoning By -law requires a minimum lot area of 18,366 square metres (4.54 acres); variance to permit 202 on -site parking spaces, whereas the Zoning By -law requires a minimum of 210 spaces; variance to permit a minimum landscaped parking area setback of 1.19 metres (3.9 feet) from the front lot line (at its closest point), whereas the Zoning By -law requires a minimum landscaped setback of 7.5 metres (24.6 feet); variance to permit a minimum landscaped parking area setback of 0.8 metres (2.6 feet) from a rear lot line (at its closest point), whereas the Zoning By -law requires a minimum landscaped setback of 2 metres (6.5 feet); variance to permit a driveway width of 15 metres (49.2 feet), whereas the Zoning By -law permits a maximum width of 9 metres (29.5 feet) and the Committee previously approved a driveway width of 12.6 metres (41.4 feet) on condition that only one driveway shall be permitted on the Ellerdale Street frontage of the subject site; Lot 1, Existing Building B (formerly Lot 3, Building B) no new variances required Lot 2, Proposed Building A variance to permit a useable open space area of approximately 13.4 percent of the lot area, whereas the Zoning By -law requires a minimum of 15 percent; Lot 3, Building C (formerly Lots 1 & 4, Building C) variance to permit 90 three- bedroom dwelling units on a lot with an area of 5,543 square metres (1.37 acres), whereas the Zoning By -law requires a minimum lot area of 12,150 square metres (3 acres); variance to permit a south side yard of 9 metres (29.5 feet), whereas the Zoning By -law requires a minimum side yard of 15.2 metres (49.9 feet); variance to permit a rear yard of 19 metres (62.3 feet) at its closest point, whereas the Zoning By -law requires a minimum rear yard of 28 metres (91.9 feet); variance to permit 96 on -site parking spaces, whereas the Zoning By -law requires a minimum of 113 spaces; Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 3 461 Ellerdale Street August 31, 2007 variance to permit a landscaped parking area setback of 0.87 metres (2.8 feet) from a rear lot line, whereas the Zoning By -law requires a minimum landscaped setback of 2 metres (6.5 feet). demonstrates JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By -law. In addition, Common Council has requested the Committee's views on the proposed Section 39 amendment. Common Council will consider the Committee's recommendations at a public hearing on Monday, September 10, 2007. The Act authorizes the Committee to grant reasonable variances from the requirements of the Zoning By -law. Conditions can be imposed by the Committee. STAFF RECOMMENDATION TO COMMITTEE: That Common Council rezone parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID No. 00431536, from "ID" Integrated Development to "RM -2" High Rise Multiple Residential. That, pursuant to the provisions of Section 39 of the Community Planning Act, the development and use of the parcels of land located at 461 Ellerdale Street, having an area of approximately 4791 square metres, also identified as being PID No. 55186381 and a portion of PID No. 431536, is restricted to an apartment complex and associated parking and landscaped areas, developed in conjunction with, and subject to the same Section 39 conditions as the balance of PID No. 431536. 3. That, if and when Common Council gives third reading to the proposed rezoning in 1. above, Common Council amend the Section 39 conditions imposed on September 2, 1975 and subsequently amended on December 15, 1975, March 15, 1982, June 15, 1988 and October 10, 2006 in conjunction with the rezoning of that portion of the subject property located at 461 Ellerdale Street, also identified as the majority of PID No. 00431536, by accepting the revised proposal showing three apartment buildings containing a total of up to 168 dwelling units as the basis for development of the expanded site, subject to the following: a) development of the site is limited to a maximum of 80 dwelling units until such time as the proponent has completed an engineering water and sewer analysis that demonstrates Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 4 461 Ellerdale Street August 31, 2007 to the satisfaction of the Chief City Engineer that the proposed development of more than 80 units does not exceed the current capacity of the existing systems; b) all other existing conditions applicable to the site shall remain in force and effect. That the Planning Advisory Committee grant the requested variances for minimum lot area, minimum landscaped setbacks of the parking areas and driveway width with respect to the overall development, as well as the additional variances for lot area, yards, useable open space, parking area setbacks and reduced parking spaces that are necessary to permit the proposed subdivision of the site. 5. That the Planning Advisory Committee remove the condition imposed on the variances granted October 3, 2006 restricting the number of driveways on the Ellerdale Street frontage of the subject site in order to permit one additional driveway. 6. That the Planning Advisory Committee deny the requested variance for reduced parking of 202 spaces for the overall development. BACKGROUND: South Portion of Subiect Site (Area Currently Zoned "RM -2 11 The south portion of the subject site, consisting of the majority of PID 00431356, was rezoned on September 2, 1975 (as part of the larger proposed "Ellerdale Place" development) from "R -2" One and Two Family Residential to "RM -2" High Rise Multiple Residential. The concept included a number of walk up and high -rise apartments and townhouse units, totalling over 500 dwelling units, on both sides of Ellerdale Street. The rezoning was approved subject to a Section 39 agreement tying the layout of the overall development to the specific proposal as submitted by the developer, with a number of specified adjustments. The Section 39 conditions were amended on December 15, 1975 to permit the relocation of one of the proposed high -rise apartment buildings in the first phase, which was subsequently built at 411 Ellerdale Street. As this relocation affected the layout of future phases of the development, details of the future phases were eliminated from the approved development plan (thus requiring the Council's approval of revised plans for any future phases as a formal Section 39 amendment). In 1982 the developer submitted revised plans for Phase 2 of the development area (including the south portion of the subject site). This plan indicated a new cul -de -sac street off Ellerdale with two nine - storey apartment buildings (similar to 411 Ellerdale Street) and nine three - storey walk- up apartment buildings. The total number of dwelling units in the proposed Phase 2 development was 302. The required Section 39 amendment was approved by Common Council on March 15, 1982, subject to a number of new conditions. Variances were also approved by the Committee with respect to various site development standards. Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 5 461 Ellerdale Street August 31, 2007 In 1985 the developer submitted a further revised proposal to delete the 1982 scheme and adopt a new scheme for the portion of the Phase 2 area consisting only of the south portion of the subject site. The proposal showed the development of five 12 -unit apartment buildings (total of 60 units). As recommended by the Committee, Common Council at its meeting of September 30, 1985 amended the Section 39 conditions by accepting the "Revised 1985 Proposal" as the basis for development, subject to a Section 39 agreement. The required agreement, which was ratified by Council in June of 1988 and executed and registered on February 15, 1989, provides for the following: • Chief City Engineer approval of a site grading and drainage scheme for the property prior to any building permit, and developer execution of the scheme at the time of, or prior to, construction of the apartment buildings, together with provision for a letter of credit to guarantee completion in the event the work is not completed at the time of building permit approval; • conveyance to the City of a 20 -foot right -of -way for access from Ellerdale Street to the City's landlocked land for public purposes (LPP) parcel to the east of the site; • conveyance of any necessary easements for utilities and municipal services; • extension, at the developer's cost, of power and telephone lines; • Development Officer approval of a landscaping plan prior to any building permit, with completion of the work no later than 90 days following the occupancy of any of the apartment units. • resubmission of a site plan to Common Council for approval in the event that the development does not commence prior to September 30, 1990 (i.e. within five years of Council's approval of the "Revised 1985 Proposal "). • no subdivision or development of the remainder of the Phase 2 area (i.e. the portion of Phase 2 beyond the limits of the present subject site) until a site plan for the area has been approved by Common Council. On October 10, 2006, Common Council adopted an amendment to the Section 39 conditions by accepting a revised plan showing three apartment buildings containing a total of up to 80 dwelling units, to be known as "The Villas of Ellerdale ", as the basis for development provided: a) the developer must install concrete curb and sidewalk in accordance with City specifications along the Ellerdale Street frontage of the site from the end of the existing asphalt sidewalk at 411 Ellerdale Street to the north end of the site, the work to be completed not later than 90 days following the date of the earliest occupation of any of the apartment units located in the buildings proposed for the site; b) all other conditions contained in the Section 39 agreement shall remain in force, except that the reference to commencement of construction of the apartment buildings "prior to September 30, 1990" shall be changed to "prior to October 10, 2011". Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 6 461 Ellerdale Street August 31, 2007 At the same time, Common Council assented to the subdivision of the site with respect to any required municipal services easements or public utility easements, and authorized the release of a 6 -metre (20 -foot) right -of -way to the City's land for public purposes (LPP) parcel (PID #379669) in return for a new right -of -way matching the proposed alignment of the main driveway into the site. The Planning Advisory Committee had recommended these changes at its meeting on October 3, 2007 and also had: • resolved to impose no additional terms and conditions on the development of a dwelling group (conditional use); • approved the creation of proposed Lot 3 (now Lot 1 on the current plan) having access by means other than a public street; • approved variances for minimum side yard, minimum rear yard and driveway width with respect to the overall development, as well as the additional variances for yards, useable open space, driveway and parking area setbacks, reduced parking spaces and lot depth necessary to permit the proposed subdivision of the site, on condition that only one driveway be permitted on the Ellerdale Street frontage of the subject site. The first building in the development, consisting of 30 two - bedroom units, was constructed this year. The developer has since changed the name of the complex from "Villas of Ellerdale" to "Woodhollow Park ". Council recently approved a street name of Woodhollow Park for the main access into the development. North Portion of Subject Site (Area Currently Zoned 411)") The north portion of the subject site, consisting of PID 55186381 and a small sliver of PID 00432536, was rezoned on July 16, 1973 (as part of the larger proposed "G & R Investments" development) from "R -2" One and Two Family Residential and "RS -2" One and Two Family Suburban Residential to "PD" Planned Development (now "ID" Integrated Development). The "approved proposal" called for the development of six apartment buildings with a total of 72 dwelling units. The six apartment buildings were subsequently constructed and still exist at 509- 535 Ellerdale Street. The developer has recently purchased this portion of the subject site for consolidation with the Woodhollow Park development, in order to facilitate its revised proposal. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering advises that an engineering water and sewer analysis must be completed in order to determine the impact this development will have on the existing water and sewer infrastructure and also to ensure that this proposal does not exceed the current capacity of the existing systems. Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 7 461 Ellerdale Street August 31, 2007 Building and Technical Services has no concerns with the proposal at this time. Saint John Transit advises that it currently has very frequent service on Ellerdale Street due to the high density of this neighbourhood. This proposed development would be good for Saint John Transit's service in the area. Saint John Energy advises that it currently serves the existing building but may have to adjust the equipment size to serve the new building. It should also be noted that this property contains an N.B. Power right -of -way and that the developer should make contact with N.B. Power to ensure that the proposed development can occur within that right -of -way. Aliant Telecom advises that it has no issues with the proposal and will continue to work with the developer and Saint John Energy on this development. Enbridge Gas N.B. has been advised of the proposal. Maritimes & Northeast Pipeline has no objection. Fire Department has been advised of the proposal. School District 8 has been advised of the proposal. ANALYSIS: Site and Neighbourhood The subject site is located on the east side of Ellerdale Street, between Margaret Street and Westmorland Road, in East Saint John, as illustrated on the attached map. The southern two - thirds of the site were originally part of the larger "Ellerdale Place" development, begun in the 1970s and consisting of the high -rise apartment building (civic #411) on the east side of Ellerdale and a row of three- storey walk -up apartment buildings on the west side of Ellerdale. Subsequent phases of Ellerdale Place, including the south part of the subject site, were not developed. However, as noted in the Background, the Committee and Council approved a proposal last year to develop three low -rise buildings with a total of up to 80 dwelling units on this portion of the subject site. The northern one -third of the subject site was originally part of the larger "G & R Investments" development, which was also begun in the 1970s and consists of the six walk -up apartment buildings between the subject site and the intersection of Westmorland Road. The site is somewhat irregular in shape, with a frontage of over 200 metres (660 feet) on Ellerdale Street and a total lot area of approximately 1.67 hectares (4.1 acres). The depth of the site ranges from approximately 60 to 65 metres (200 to 215 feet) in the northerly portion to approximately 110 metres (360 feet) along the south side. The land is undeveloped except for the Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 8 461 Ellerdale Street August 31, 2007 recently constructed 30 -unit apartment building ( "Building B ") at the southeast comer. The northerly portion of the site is traversed by a major NB Power corridor with a width of approximately 60 metres (200 feet). This right -of -way occupies approximately 4262 square metres (1.05 acres). The general provisions of the Zoning By -law (Section 820(5)) provide that only half of the area of the right -of -way shall be considered a part of the lot for the purpose of lot areas required by the by -law. Surrounding land uses consist of multiple dwellings on both sides of Ellerdale Street and undeveloped land to the east of the site. A long finger of the City -owned LPP parcel also abuts a portion of the site's eastern boundary. Proposal The applicant has acquired the land beneath the N.B. Power right -of -way for consolidation with the original site. Instead of continuing with the 2006 approved proposal for three low -rise buildings and a total of up to 80 units, the applicant has submitted a revised proposal for the enlarged site. The proposal still involves three buildings, but now one of the three (Building C) would have eight- storeys and a total of 90 three- bedroom apartments. The size and number of units in this building would be similar to the nearby high -rise at 411 Ellerdale Street. Building A is proposed to be fifty percent larger than originally proposed (48 units instead of 32 units). The overall layout of development is essentially the same as before, except that additional parking is provided in the newly - acquired area beneath the power corridor and in the southwest portion of the site (in front of proposed Building A). An additional access from the site onto Ellerdale Street is also proposed at the north end of the site under the power line corridor. The revised development proposal is illustrated on the attached site plan. It results in a total of 168 dwelling units being proposed for the enlarged site. Building A will have 48 one - bedroom units, Building B has 30 two - bedroom units (unchanged from original proposal), and the high - rise Building C will have 90 three- bedroom units. As was the case previously, while the development will likely be owned and managed by a single entity, the developer proposes that the site may be subdivided into separate lots for each building for financing purposes, with appropriate cross agreements for sharing of access, parking and amenity space. The attached tentative plan shows the method of subdivision. The Committee has already granted the necessary approval to permit creation of the lot for Building B with no frontage on the public street, and Council has already assented to the required municipal services and public utility easements. The revised plan requires that the recently- acquired northern portion of the site be rezoned from "ID" Integrated Development to "RM -2" High Rise Multiple Residential and that Common Council approve the revised development proposal pursuant to Section 39 of the Community Planning Act. In addition, several new or revised variances are requested. Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 9 461 Ellerdale Street August 31, 2007 Proposed Rezoning and Section 39 Amendment The new proposal is significantly larger than the previous approval, more than doubling the number of dwelling units while expanding the land area of the site by approximately one third. The resulting density of the site will be 41 units per acre, compared to 27 units per acre for the 2006 concept. The Municipal Plan's policies for Low Density Residential areas provide for an overall neighbourhood density of up to 15 units per acre in low density residential neighbourhoods. While the subject site, considered by itself, will exceed this general maximum, the overall neighbourhood density will remain within the Plan's guidelines. The overall density of the neighbourhood will continue to be considered in conjunction with the review of future proposals for the adjacent lands to the south and east of the site to ensure that this remains the case. If future developments in this area turn out to be similar in nature to the present proposal, redesignation of the area to Medium Density Residential or even High Density Residential may need to be considered at that time. The other major difference between the present proposal and the 2006 proposal is the increase in the proposed height of Building C, which is now proposed to be approximately 26.4 metres (86.6 feet) or eight storeys high (actually 7'/2 storeys because the bottom floor will be partially below grade). This will be similar to the building at 411 Ellerdale Street and should have no adverse impact on the surrounding area. Except for the replacement of the 2006 concept with the present proposal as the basis for development of the site, all existing Section 39 conditions should remain in place. These are listed in the Background and include, among other requirements, approval of detailed drainage and grading plans and Development Officer approval of a detailed landscaping plan. With regard to landscaping, the developer has already landscaped a portion of the site in accordance with the approved landscaping plan prepared by Daniel K. Glenn Landscape Architects and Park Planners for the 2006 concept, including an attractive landscaped berm along the site's frontage. At the same time, the developer has also installed attractive landscaping on the nearby vacant lot at the intersection of Ellerdale Street and Westmorland Road that was previously in an unkempt condition. The developer has also already constructed the required concrete curb and sidewalk along the entire Ellerdale Street frontage of the subject site. All of these improvements have enhanced the attractiveness of the immediate area. As noted in the Input from Other Sources, Municipal Operations and Engineering has expressed a concern about the ability of the existing piped municipal systems to accommodate the proposed increase in number of dwelling units. The department has recommended that an engineering water and sewer analysis be completed in order to determine the impact this development will have on the existing water and sewer infrastructure and also to ensure that this proposal does not exceed the current capacity of the existing systems. An additional specific condition in this regard has been incorporated into the recommendation, requiring that development of the site be limited to a maximum of 80 dwelling units (i.e. the number of units permitted under the 2006 Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 10 461 Ellerdale Street August 31, 2007 proposal) until such time as the proponent has completed such an analysis to the satisfaction of the Chief City Engineer. Proposed Variances Pages 2 and 3 of this report list a number of variances that will need to be considered by the Planning Advisory Committee in conjunction with the revised proposal. Several variances were also required in conjunction with the 2006 proposal and some of them (especially with regard to Building B) are still applicable, while others are no longer needed and some new or revised variances are now required. The list of variances on page 2 of this report includes only those that are either new or revised variances. As was the case previously, the number of variances (and magnitude of at least a few of them) would seem excessive at first glance. Those that are only necessary as a result of the subdivision of the property into separate development parcels are not of concern, however, as they do not impact the overall appearance and functioning of the development. The most important variances are those that apply to the development as a whole and they should, therefore, be considered carefully. For the overall development, the following five variances are necessary: reduction of the minimum lot area for a development with 168 dwelling units (48 one- bedroom, 30 two - bedroom and 90 three- bedroom) from 18,366 square metres (4.54 acres) to 14,594 square metres (3.6 acres)'; reduction of the minimum number of on -site parking spaces from 210 to 202 spaces; reduction of the minimum landscaped parking setback along the front lot line from T5 metres (24.6 feet) to 1.19 metres (3.9 feet) at its closest point; reduction of the minimum landscaped parking setback along the rear lot line from 2 metres (6.5 feet) to 0.8 metres (2.6 feet); increase of the driveway width (measured at the front lot line) from 12.6 metres (41.4 feet) as per October 3, 2006 variance to 15 metres (49.2 feet)Z. The above variances for lot area and parking are the most significant. Parking in particular should be provided at least at the minimum rate required by the Zoning By -law (1.25 spaces per unit) as this is not a central city location. Therefore, approval of the variance for reduced parking is not recommended. It would appear that there is space on the site to add the eight required additional parking spaces. An option in this regard would be to close the portion of the Ellerdale Street right -of -way (former provision for a cul -de -sac turnaround before Ellerdale was extended to ' Although the actual lot area of the site is 16,725 square metres (4.13 acres), Section 820(5) of the Zoning By -law excludes one half of the area of the N.B. Power right -of -way from the lot area calculation. The right -of -way area is 4262 square metres (1.05 acres), half of which is 2131 square metres (0.526 acres). This results in an adjusted lot area of 16,725 — 2131 = 14,594 square metres (3.6 acres). 2 It should be noted that the driveway has already been constructed in this manner. Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 11 461 Ellerdale Street August 31, 2007 Westmorland) that protrudes into the northwest corner of the site. This area could then be consolidated with the site and approximately five spaces added there. Coincidentally, this is also the area where the variance for reduced landscaped front yard setback is required (third variance in the list above), which would be resolved by closing the protruding portion of the street right - of -way and consolidating it with the subject site. With regard to the proposed reduced lot area, the applicant has pointed out that, although the high -rise building will technically have three- bedroom apartments, they are being marketed as two - bedroom units with dens that could be used as a third bedroom. The developer anticipates that the great majority of the apartments will be occupied in this manner. If the units were to be classed as two- bedroom apartments the resulting required lot area would be only 15,216 square metres (3.76 acres), which is less than the actual lot area of 16,725 square metres (4.13 acres) and only four percent more than the defined lot area 14,594 square metres (3.6 acres) as adjusted for the power right -of -way. When considered from this perspective, the lot area variance is generally in accordance with the intent of the by -law and can be supported. As noted above, the variance for reduced landscaped parking setback from the street line is required in the area where the street right -of -way protrudes into the site. While closure and consolidation of this former turnaround area would eliminate the variance, approval can be given on the basis that, regardless of the location of the property line, the actual landscaping will extend out to the new sidewalk and will have the appearance of a uniform landscaped front yard area. The required variance for a reduced landscaped parking setback from the rear lot line is due to the irregular depth of the site and occurs where the parking areas abut the shallowest point. Most of the parking areas, however, are set back well in excess of the minimum 2 metres (6.5 feet) from the side and rear lot lines. Approval of the proposed reduced setback at this one location can be supported. Finally, the applicant has requested that the previous variance to permit the main driveway to have a width (measured at the front property line) of 12.6 metres (41.4 feet) be increased to permit a 15 -metre (49.2 -foot) width. This is due to a change in design of the entrance to the development that now includes a median extending out to the travelled street. The median accounts for approximately 2.4 metres (7.9 feet) of the revised driveway width. As noted previously, the driveway has already been installed in this manner, and it does not appear inappropriately wide. In fact, the actual travelled portions are each 1 metre narrower than the maximum width for a one -way entrance or exit. One of the conditions imposed on the granting of the October 3, 2006 variances was that the development only be provided with one access point on Ellerdale Street. The length of the site has now been extended by the addition of the land under the N.B. Power corridor and the applicant would like to have a second access point out of the site at the northern extremity. Given the wide frontage of the site (over 220 metres) and the fact that the Zoning By -law normally Hughes Surveys & Consultants Inc. (for Woodhollow Development Ltd.) Page 12 461 Ellerdale Street August 31, 2007 allows a second access if the site has a frontage of over 75 metres, this proposal is considered reasonable and can be recommended. It should not result in any negative traffic impacts on Ellerdale Street and will improve circulation within the complex. CONCLUSION: The development of the subject site with an apartment complex was previously approved subject to several conditions pursuant to Section 39 of the Community Planning Act. The present proposal further revises the most recently approved concept and can be supported on the basis of the above analysis. Except for the replacement of the 2006 proposal with the present proposal as the basis for development of the site, all existing Section 39 requirements should remain in place. An additional Section 39 requirement is recommended limiting the number of dwelling units to a maximum of 80 until the proponent demonstrates, to the satisfaction of the Chief City Engineer, that the additional units can be accommodated by City water and sewer infrastructure. RGP /r Project No. 07.314 111111© PLANNING AND DEVELOPMENT /URBANISME ET DEVELOPPEMENT M- B- 2 IZ I. eD cc 1 R'M�iL ; z � 11 B r I' L.P.P. R 4 �� c PID(s) / NIP(s): Subject Site / site en question: ® 00431536 55186381 Location: 461 Ellerdale St. / rue Ellerdale Date: July / juillet 27, 2007 Scale / echelle: Not to scale / Pas 6 Mchelle /^ r 0 Vol 0 N V J Q c a a 0 Lbl a It / •� / / 8 . I S I x�Rc I 1` II 1115 l I X11,• � � II / 111 I 6 N y� l IIII Y I I1 N I 1 II 1 ( 9 I II W I 1 I I'. I z 1 a I I t l I II jgqsp 1� s1i �F � r1I� {g f! gfS i� t is} yis { �sI +t 1 \ \� X I \ 1 I \ I i E II I ! n. d Rte\\ gip • {6Ei ` \ 1 00 l; N J Q 7 �V F z a / / / \ 4ilil , li,i I< % „:} at 71is1!, .i �\ VIII a y b B € Jn { Cm 3 5 Eg 1, Efi sv °O. mq-ia � ! 4 m Rte\\ gip • {6Ei ` \ 1 00 l; N J Q 7 �V F z a / / / \ 4ilil , li,i I< % „:} at 71is1!, .i �\ VIII b Efi F68q mq-ia Rte\\ gip • {6Ei ` \ 1 00 l; N J Q 7 �V F z a / / / \ 4ilil , li,i I< % „:} at 71is1!, .i �\ VIII Ir .• L I ; �i1, X11: 1� I! Ld ,r. fl t �1f =1 3W 1 r _ jg�1ii �kl , NIL: ID'' �J BY -LAW NUMBER CP -13 BAYSIDE DRIVE CONTROLLED ACCESS STREET BY -LAW Be it enacted by the Common Council of the City of Saint John under the authority of the Community Planning Act, as follows: 1 This by -law may be cited as the "Bayside Drive Controlled Access Street By- Law ". 2 This by -law declares the Bayside Drive arterial street between Old Black River Road and the Proud Road (previously this was referred to as the Red Head Secondary Access Road) to be a controlled access street and under this by -law there will be no access allowed to this portion of the street except as set out in this by -law below. 3 For the purposes of this by -law, the term "parent property(s)" is to refer to the parcels of land that adjoin Bayside Drive between Old Black River Road and the Proud Road and that were existing at the time of the construction of this section of Bayside Drive. 4 The portion of Bayside Drive and the parcels of land or parent properties referred to in this by -law are shown on the map in Schedule "A" attached hereto and forming part of this by -law. 5 Limited local access to Bayside Drive will be permitted only for the following uses and situations: (a) resource, utility and emergency access; (b) local street access to be allowed as part of a subdivision plan where the design of the subdivision is such that all of the proposed lots front on the local street and the sole access to those lots is by 1 ARRETE N° CP -13 ARRETE DE LIMITATION D'ACCES DES RUES — PROMENADE BAYSIDE Le conseil communal de The City of Saint John, sous le regime de la Loi sur Purbanisme, edicte cc qui suit : 1 Le present arrete peut etre cite sous le titre : u Arrete de limitation d'acces des rues — promenade Bayside ». 2 Cet arrete enonce que la voie arterielle appelee promenade Bayside entre le chemin Old Black River et le chemin Proud (secteur connu autrefois sous le nom de voie d'acces secondaire Red Head) devienne une rue a acces limite et, en vertu du present arrete, qu'aucun acces ne soit permis pour cette partie de la rue, a 1'exception des instances enoncees ci- dessous. 3 Aux fins du present arrete, Pexpression propriete(s) d'origine » renvoie aux parcelles de terrain attenantes a la promenade Bayside entre le chemin Old Black River et le chemin Proud et qui etaient presentes au moment de la construction de cette section de la promenade Drive. 4 La partie de la promenade Bayside et les pareelles ou les proprietes d'origine auxquelles it est fait reference dans cet arrete sent indiquees sur la carte d'ame'nagement figurant a 1'annexe « A » ci- jointe et faisant partie de cet arrete. 5 Un acces limite a la circulation locale sera permis uniquement dans le cas des usages et situations suivants a) un acces aux ressources, aux services publics et en cas d'urgence; b) un acces a ]a rue locale sera permis dans le cadre d'un plan de lotissement oir la conception pour le lotissement est telle que tous les lots proposes donnent sur la rue locale et que le seul means of that local street; in the case of a parent property that was divided by the construction of the Bayside Drive arterial street, local street access is allowed on that parent property on each side of the Bayside Drive arterial street; (c) one driveway access in lieu of a local street when the location of the local street, as noted in 5(b), has been assented to by Council but no local street has been developed on that parent property, with the condition that; (i) only one driveway access be permitted and is to serve only one lot on each parent property (one on each side of Bayside Drive); (ii) the driveway access be located where a local street would be developed according to the assent of Council; (iii) provision be made for the turning of a vehicle(s) using the driveway so that no vehicle would back onto the arterial road. 6 In each case noted in 5(a), (b), (c) above, the developer will be responsible for the design, construction and paving of the access from the parent property line to the paved travel surface of Bayside Drive in accordance with specifications of the Department of Municipal Operations and Engineering of the City of Saint John, in addition to the normal requirements of the Subdivision By -law of the City of Saint John. This will include providing appropriate culverts and any necessary provisions for public utilities. 2 acces a ces lots est au moyen de cette rue locale, dans le cas dune propriete d'origine qui a ete divisee en raison de la construction de la voie arterielle promenade Bayside, 1'acces a la rue locale est permis sur cette propriete d'origine de chaque cote de la voie arterielle promenade Bayside; c) une voie d'acces en guise et lieu d'une rue locale lorsque 1'emplacement de la rue locale, comme it en est fait mention au point 5b), a requ l'assentiment du conseil mais aucune rue locale n'a ete amenagee sur cette propriete d'origine, a condition (i) qu'une seule voie d'acces soit permise et ne sert uniquement qu'a' un lot slur chaque propriete d'origine (une propriete de chaque cote de la promenade Bayside); (ii) que la voie d'ace6s se trouve o une rue locale sera construite conformement a 1'assentiment du conseil; (iii) que des dispositions soient prises pour le virage de vehicules qui utilise la voie d'acces de sorte qu'aucun vehicule ne puisse reculer sur la route de degagement. 6 Duns chaque cas mentionne aux points 5a), b) et c) ei- dessus, le promoteur sera responsable de la conception, de la construction et de Pasphaltage de la voie d'acce's de la ligne de la propriete d'origine a la surface de deplacement asphaltee de la promenade Bayside conformement aux specifications du service des Operations et genie municipaux de The City of Saint John, en plus des exigences normales de 1'arrete concernant le lotissement de The City of Saint John. Le promoteur devra egalement fournir des ponceaux adequats et prendre les mesures necessaires pour les services publics. IN WITNESS WHEREOF the City of Saint John has caused the Common Corporate Seal of the said City to be affixed to this by -law the ............. day of ................ A.D. 2007 and signed by: First Reading - September 10, 2007 Second Reading - September 10, 2007 Third Reading 7 EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le ............. jour de ............... 2007, avec les signatures suivantes Premiere lecture - 10 septembre 2007 Deuxieme lecture - 10 septembre 2007 Troisieme lecture Bayside Drive Controlled Access Street By -Law — Schedule A Arrete de limitation d'acces des rues — Prom. Bayside — Annexe A C 1 / 1 / i Yj✓ Nt / �rYVA 11 r / i Subject Site /site en question: PID(s) /NIP(s): Location: promenade Bayside Drive Date: July 24 juillet, 2007 Scale /echelle: Not to scale /Pas a 1'echelle September 10, 2007 His Worship Mayor Norm McFarlane And Councillors Your Worship and Councillors: Subject: Proposed Governance Structure At the September 5, 2007 Open Committee of the Whole meeting, Council gave direction to the City Manager to move forward towards the development of the Committee Governance System. This is a landmark decision of Council as a result of vision and leadership. The Vision 2015 Committee deserves recognition for this significant project and in particular Committee Chair Councillor Tait, and Deputy City Managers, Patrick Woods and Andrew Beckett. This project flowed from the bigger project of an operational review which was endorsed by Council shortly into its mandate. The goal of Council was to review this municipality's systems, structures and operations to identify opportunities for better delivery of service to the public. One of the grounding principles of my support for an operational review was for effective and efficient use of municipal funds. The operational review initiated by this Council and the subsequent measures taken for improvement demonstrates accountability to its citizens. The next steps to be undertaken in the development of this program requires the development of the standing committee mandates. I believe it is important that the principle of effective and efficient use of municipal funds in the delivery of service be re- affirmed and clearly established in the creation of the standing committees' mandates. Possible options on which the mandates could be modeled are: 1. Department alignment 2. Service based alignment 3. Sustainability needs 4. Outcome based. It is noted that any one of these four models or a combination of, could be used for the "mmittee mandates. However only the model of "sustainability needs" identifies the W SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41.1 1 www.saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 41.1 principle of effective and efficient services and infrastructure, although it may be implicit in the other models. Whatever model is chosen, it is important to ensure that effective and efficient services be built in. Resolution: that effective and efficient services and infrastructure form a clearly identifiable component of the proposed governance structure. Respectfully submitted, SOUNQ V Oj Stephen Chase Councillor September 10, 2007 His Worship Mayor Norm McFarlane And Councillors Your Worship and Councillors: Subject: Land slides in Red Head Area I am requesting an update from City staff on the recent land slides in the Red Head area, and specifically if the City is planning to intervene in the issue. Respectfully submitted, Source ve i Ivan Court Councillor 4) " SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 Sept 5, 2007 To His Worship Mayor None McFarlane And Members of Common Council Subject: A motion to comply with the City of Saint John Pension Act As per the City of Saint John Pension Act section 3(2) "3(2) the pension board shall, on or before the last day of February in each year make available to the council and members of the pension plan a report of all proceedings of the pension board during the preceding calendar year together with a statement showing the condition of the pension fund." Be it resolved, The pension board fulfills the requirement of the act and provides this information to Common Council for each year from the year 2000 to present. Respectfully submitted, G Bill Farren Councillor September 20, 2007 Mayor Norm McFarlane and Common Council Re: Review of Senior Management Pay Scale and Severance Package As a person who has negotiated different pay scales, early buyout packages and pensions for a number of years, I know how important it is for both the person receiving the pay package and the people who are paying the bill for the package that both parties be satisfied they both are receiving and paying the right amount. Equally, I believe it is very important for a person to be paid fairly for the work they are performing and for them to have a comfort level that they will not starve when they retire. I also believe that it is very important the people who are paying the bill for the work performed and for the retirement package to have a comfort level that they are not going to be put out of business if they provide these pay scales and buyout /pension packages. Both parties have to be comfortable with what they receive for the salaries paid and the services rendered. I propose the following motion to ensure that both Senior Staff at City Hall and the taxpaying public are receiving full and fair value for monies both paid and received. Therefore be it resolved that one person from the Human Resource Department of the City of Saint John as a resource person, three Common Council members, one person from the Board of Trade and one person from the taxpaying public, to serve on a committee to review all pay scales and severance packages for Senior Management and for this committee to report back to Council at its first regular meeting of Common Council in January 2008. Councillor Bill Farren f, REPORT TO COMMON COUNCIL db d September 14, 2007 The city or saint phn His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Members of Council: SUBJECT: THE BICYCLE PATH NETWORK As I recently traveled throughout the City, I could not help but notice recent initiatives related to the implementation of bicycle paths on many streets throughout the community. In response to my inquiries, City staff has advised that recently such markings have been placed on Douglas Avenue, Church Avenue, Dever Road, Manawagonish Road and a small section of Loch Lomond Road. Continuation of these markings on other sections of Loch Lomond Road and Manawagonish Road is also planned. Some signage has been ordered and installation will be carried out as part of regular work programs. Most importantly, the City's General Specification have been revised to allow for the continuation of this network, where appropriate. Your Worship, often small incremental initiatives go unnoticed. I personally believe that over time, the small steps we have taken so far to create a safe bicycle path network will prove of considerable interest and value to our citizens. With proper public education of both "riders" and "drivers ", this network w ill receive considerable usage. RECOMMENDATION: That Common Council encourage city staff to continue their dialogue with local biking enthusiast in an effort to create a safe bicycle path network in and around our community. Respectfully submitted, "7 �wls� COUNCILLOR CHRIS TITUS PT TO COMMON COUNCIL f The City of Saint fohn M &C 2007 September 10, 2007 His Worship Mayor Norm McFarlane And Members of Common Council: SUBJECT: Proposed Changes in Recreation Facilities Fees and Charges Leisure Services is requesting Common Council approve an increase to its Fees and Charges as outlined in "Appendix A" for use of City of Saint John owned recreation facilities. The increase is approximately 5% across the board with a couple of exceptions. The requested date for this proposed increase is to be effective October 1, 2007. This will result in new fees applied to Arenas and the Rockwood Park Interpretation Centre in the fall of 2007 and Sportsfields in the summer of 2008. Secondly, Leisure Services is introducing a new arena weekdays pre -prime fee of $40 per hour for seniors pick up hockey. This fee is in response to the growing interest by seniors wishing to play pick up hockey, who for the most -part are on a fixed income. This rate will provide many seniors the opportunity to continue to play and encourage ice rentals during non -prime time at the arenas. BACKGROUND: The last increase in fees and charges implemented by the Leisure Services Department for use of the City of Saint John recreation facilities was in 2003 and 2004. The recreation facilities affected by this increase included the four civic arenas (Peter Murray Arena, Stewart Hurley Arena, Hilton Belyea Arena and the Charles Gorman Arena), Sportsfields, and the Rockwood Park Interpretation Centre. ANALYSIS The attached chart outlines the fees charged for use of the City of Saint John recreation facilities since 2002 — 2003 and highlights the proposed increases to these fees (Appendix A). The proposed increase as outlined in Appendix A will help offset the increased operational cost of the City of Saint John recreation facilities as a result of the rising cost for energy and maintenance. In comparison with other municipalities, the City of Saint John Leisure Services will continue to provide recreation facilities at an affordable rate for its citizens. The following arena rate comparison is provided as an illustration. Arenas: City / Municipality Pre Prime Prime Post Prime Saint John Proposed New Rate $81 $142 $117 Fredericton 2006 -2007 $85 $143 NA Quispamsis 2007 -2008 $74 $147 NA Rothesay 2006 -2007 $100 $145 NA St. Stephen 2006 -2007 $94 $145 NA Moncton 4 Plex 2006 -2007 $113 $225 $169 Lord Beaverbrook Rink — Saint John 2006 -2007 $100 $150 $120 FINANCIAL IMPLICATIONS Based on the previous year utilization of City of Saint John recreation facilities, the estimated revenue generated by 5% will result in an increase of approximately $30,830. Recreation Facility Type Year 2006 -2007 Proposed 5% Increase Arenas $556,106 $583,911 Sportsfields Baseball / Softball $53,880 $56,574 Sportsfields Multi -Use $6,620 $6,951 Total HST included $616,606 $647,436 RECOMMENDATIONS It is recommended that the proposed fees and charges as outlined in Appendix A of this report be approved by Mayor and Council effective October 1, 2007 Respectfully submitted, Bernie Morrison, Commissioner Leisure Services Terrance Totten, CA City Manager 2 Appendix A - Sportsfields Fees (Fees include HST) FACILITY User Group Fees 2003 Fees 2004 Fees 2005 -07 Proposed Fees Effective October 1, 2007 YOUTH Baseball primary fields/ team 100.00 100.00 100.00 105.00 Baseball secondary fields/ team 100.00 100.00 100.00 105.00 Softball secondary fields/ team 100.00 100.00 100.00 105.00 Soccer / team / block of time 100.00 100.00 100.00 105.00 Football / team / block of time 100.00 100.00 100.00 105.00 ADULTS Primary Fields Lighted: Baseball Memorial Ball Field & Senior league / season / team 1,565.00 1,565.00 1,565.00 1640.00 Forest Hills # 3 Intermediate league / season / team 870.00 1,000.00 1,000.00 1050.00 Junior league / season / team 870.00 1,000.00 1,000.00 1050.00 * Midget / Juvenile / season / team 100.00 100.00 100.00 250.00 Softball Memorial, Shamrock, Senior league / season / team 840.00 1,000.00 1,000.00 1050.00 Allison Grounds, Intermediate league / season /team 425.00 500.00 500.00 525.00 Forest Hills # 4 Junior league / season /team 425.00 500.00 500.00 525.00 Tournaments per game 35.00 40.00 40.00 42.00 Touch Football Allison Grounds, Shamrock Adult Groups / season / team / block of time 175.00 200.00 200.00 210.00 Secondary Fields Unlighted Baseball St. Peter's Adult or Junior / season / team 245.00 285.00 285.00 300.00 Softball Market Place, East Saint John, Adult or Junior Groups / season / team 245.00 285.00 285.00 300.00 Chown Tournaments per game 25.00 30.00 30.00 32.00 Tennis Tournaments / day 35.00 40.00 40.00 50.00 Community Service and Special Events Play Ball for St. Joseph's, Romero House, T -Ball, 3- pitch, School District 8, National /Maritime /Provincial Championships No Charge * Memorial Baseball is the premier baseball field in Saint John. This field provides the state of the art Musco Lighting System installed in 2006, and receives enhanced daily maintenance by Leisure Services staff in order to provide quality standards for high level competitive baseball leagues / teams in the city. The high competitive level youth teams (21 years and under) seasonal fee will increase to offset the cost to provide the high level maintenance and field service. 9/7/2007 Appendix A (continued) - Arena Fees (Fees include HST) FACILITY Day of Week Time of Day Fees 2002 Fees 2003 -04 Fees 2005 -07 Proposed Fees Effective October 1, 2007 Pre Prime Monday - Friday 8:30 a.m. - 4:30 p.m. 72.00 77.00 77.00 81.00 Prime Time Monday - Friday 4:30 p.m. - 10:30 p.m. 130.00 135.00 135.00 142.00 Saturday 7:00 a.m. - 7:30 p.m. Sunday 7:00 a.m. - 10:30 p.m. Post Prime Monday - Friday 10:30 p.m. - 12:00 a.m. 106.00 111.00 111.00 117.00 Saturday 7:30 p.m. - 11:00 p.m. * Senior Pre Prime Monday - Friday 8:30 a.m. - 4:30 p.m. NA NA NA 40.00 Tournaments Monday - Sunday 7:00 a.m. - 12:00 a.m. 151.00 158.00 158.00 166.00 * Senior Pre -Prime Time Rate: This fee is being introduced to accommodate the growing request for senior age pick up hockey. Appendix A (continued) - Rockwood Park Interpretation Centre (Fees include HST) FACILITY Day of Week Time of Day Fees 2003 Fees 2004 Fees 2005 -07 Proposed Fees Effective October 1, 2007 Lecture Room Rental Monday - Sunday 4 hour Period 75.00 85.00 85.00 90.00 8 hours period 140.00 160.00 160.00 168.00 Additional Cost / Hour 25.00 35.00 35.00 37.00 9/7/2007 REPORT i COMMON COUNCIL M & C 2007 - 302 a �? September 18th, 2007 m His Worship Mayor Norm McFarlane And Members of Common Council ne City of saint John Your Worship and Members of Council, SUBJECT: DRINKING WATER QUALITY -TRIHALOMETHANES (THMs) COMMITMENT TO SAFE, HIGH QUALITY DRINKING WATER On January 17`h, 2005, this Common Council formalized a strategic direction for water and wastewater services in Saint John, by adopting a series of recommendations flowing from: Water – Safe, Clean, Healthy; Water and Environmental Outcomes Essential for Saint John`. Recognizing the need for 2151 Century standards in these critical service areas, Council put into motion a 10 -year / $270 million plan of action - with three central themes: harbour clean -up (100% wastewater treatment); high quality, safe drinking water; and a transition to sustainable infrastructure. Understanding the huge investment required to bring about this much needed change, Council unanimously committed to achieving high quality, safe drinking water and an environment free of raw sewage; making these foremost priorities of the City. Harbour clean -up, the proper treatment of all collected municipal wastewater, is well underway. The transition to sustainable management of water and wastewater assets is taking shape. The greatest challenge now before us is putting in place the capability to assure safe, high quality drinking water; delivered reliably and at VISION Secure, Protected Water Sources High Quality Water to the Consumer Reliable, Effectively Managed Systems Treatment of All Municipal Wastewater Clean and Healthy Waterways Fiscal Responsibility in the Public Interest reasonable cost to the Saint John public. In April, on a submission by Councillor Titus (attached), Council directed that an "Action Plan" be developed for securing needed water treatment facilities. An updated plan will be presented later this year. 1 Water — Safe, Clean, llealthy; Water and Environmental Outcomes Essential for SamrJohn, Strategic Direction for Saint John Water, City of Saint John, November 2004 .S"o7i"h+ \ ► j Our Business is Your Water/ Votre eau, c'est notre affaire - Drinking Water Quality Trihalomethanes (THMs) September le, 2007 Page 2 Water is essential to life and good health; its quality must be assured by reliable protective systems and comply with all safety parameters - delivered to consumers in a state that is clear, colourless, odourless and free of all disease - causing micro - organisms (pathogens) or harmful chemicals. The central consideration is public health and safety. The City of Saint John needs to be fully equipped and able to provide the highest quality, safest municipal water possible to its public, and to meet the Guidelines for Canadian Drinking Water Quality and anticipated future mandatory regulations.z 2004 Strategic Direction "Safe drinking water is crucial to the future of this community and the people who live here, particularly for Saint John's children and the generations that follow ... Ideally, filtered water should be available immediately. However, the time required to plan and prepare for full treatment, ... along with the reality of funding limitations does not make that realistically possible." p29 The goal set out in 2004 was aggressive; but one that we believe is achievable: Fully treated potable water service in operation by 2012 The estimated cost, in 2004, to realize modem drinking water standards for Saint John was just over $130 million; $89.5 million for water treatment facilities both East and West. Actual implementation depends on a sound engineering plan and secured funding. PURPOSE OF THIS REPORT The purpose of this report goes to the heart of the need for adequate treatment of drinking water. Regular sampling of water in the distribution system has shown readings at two of 14 locations that exceed the maximum acceptable concentration for total trihalomethanes. An exceedance is a warning; one that should trigger a remedial plan of action. At the root of the problem is the inability to remove naturally occurring organic matter from the water before that water is disinfected with chlorine. The long standing advice of the Medical Officer of Health on the need for water treatment has been unequivocal. It is imperative that Saint John move as expeditiously as possible in putting modern technology into place for its water treatment process. "Saint John is in urgent need of drinking water treatment. "3 z Water — Safe, Clean, Healthy; Water and Environmental Outcomes Essential for Saint John, Strategic Direction for Saint John Water, City of Saint John, November 2004, p18 3 Enhanced Treatment of Saint John Municipal Water Supply, C. Scott Giffin, MD, MPH, Medical Officer of Health, Region II, NB Department of Health and Wellness, December 4, 2003 Our Business is Your Water/ Votre eau, c lest notre affaire yGm dy Y Drinking Water Quality Trihalomethanes (THMs) DISINFECTION OF DRINKING WATER September Jr, 2007 Page 3 Chlorine is a disinfectant added to drinking water to reduce or eliminate disease - causing microorganisms, such as bacteria and viruses, which can be present in water supplies. For more than a century, the safety of drinking water supplies around the world has been greatly improved by the use of chlorine. Disinfection ensures that drinking water is free of microorganisms that can cause serious and life- threatening diseases, such as cholera and typhoid fever. To this day, chlorine is the most commonly used and the most scientifically understood drinking water disinfectant. It was the failure of the town's chlorination system that led directly to the Walkerton tragedy of May 2000. It has been established scientifically that the benefits of chlorinating drinking water (less disease) are much greater than any health risks associated with THMs and other by- products. When used with modem water filtration methods, chlorine is effective against virtually all microorganisms. Chlorine is easy to apply and small amounts of the chemical must remain in the water as it travels through the distribution system from the treatment plant to the consumer's tap. This residual ensures that microorganisms cannot re- contaminate the water after it leaves the treatment plant. 4 Drinking Water Chlorination, It's Your Health, Health Canada Our Business is Four Water! Votre eau, c'est noire affaire pon �k Drinking Water Quality September l e, 1007 Trihalomethanes (THMs) page q GUIDELINES FOR CANADIAN DRINKING WATER QUALITY Generally, the highest priority guidelines are those for microbiological contaminants, such as bacteria, protozoa and viruses. Any measure taken to reduce concentrations of chemical contaminants must not compromise the effectiveness of disinfection. Among the 85 chemical and physical parameters currently listed in the Guidelines, two are related to trihalomethanes. The first deals with total trihalomethanes, which includes four chemical compounds chloroform, bromodichloromethane (BDCM), dibromochloromethane (DBCM) and bromoform. Of these, chloroform has been most extensively studied, and there are some scientific data available on BDCM. The trihalomethane guideline is based on health risks linked to chloroform - the THM most often found in drinking water and generally at the highest concentrations. Although included in the guideline concentration of total trihalomethanes, the second and separate guideline is for hromodichloromethane (BDCM) specifically. The term maximum acceptable concentration (MAC) is used to establish a bealth- related drinking water standard for contaminants that have known or suspected adverse health effects when above a certain concentration. The length of time the MAC can be exceeded without injury to health depends on the nature and concentration of the parameter. e Guidelines for Canadian Drinking Water Quality, Guideline Technical Document, Trihatomelhanes, Health Canada, Ottawa, May 2006 Our Business is Your Water Votre eau, c'est notre affaire y1phn tj�, Drinking Water Quality Trihalomethanes (THMs) Septemher I8'", 2007 Page S Trihalomethanes - Total The maximum acceptable concentration (MAC) for total THMs in drinking water is 100 µg/L (0.100 mg/L) - 100 micrograms of THMs per litre of water - based on a locational running annual average of a minimum of quarterly samples taken at the point in the distribution system with the highest potential THM levels. Bromodichloromethane The maximum acceptable concentration (MAC) for BDCM in drinking water is 16 µg /L (0.016 mg/L) monitored at the point in the distribution system with the highest potential THM levels. Application of the Guidelines The guideline for total THMs is based on the health effects of chloroform, which is now classified as a possible human carcinogen (changed from its previous classification of "probable" human carcinogen). BDCM is a probable human carcinogen, meaning that exposure may increase the risk to health. The guideline for THMs represents a level of exposure that is acceptable throughout life and that will not cause an increased risk to health. It takes into account all exposures from drinking water (whether by ingestion, inhalation or dermal absorption). The guideline is measured as a locational running annual average of quarterly samples, because THM levels can vary significantly over time, including seasonally, with factors such as the levels of organic matter in the raw water and temperature. The Medical Officer of Health will participate in the presentation to Council and will be prepared to discuss health risk and health implications of trihalomethanes (THMs). Health Canada advises that "both drinking water guidelines are protective against health effects from lifelong exposure. However, as with all guidelines, any significant exceedance should be a signal to investigate the situation in order to take remedial action and to consult the authority responsible for public health." WATER QUALITY SAMPLING - TRIHALOMETHANES In accordance with the City's Approval to Operate its drinking water distribution and treatment facilities, a full range of bacteriological, inorganic and organic tests are undertaken in accordance with the most recent sampling plan approved by the New Brunswick Department of Health (attached hereto). Our Business is Your Water / Votre eau, c'est notre affaire Drinking Water Quality Trihalomethanes (THMs) September 18", 2007 Page 6 Testing for trihalomenthanes occurs quarterly (four times per year) at points around the distribution system with the highest potential THM levels. Table 1 (attached) provides a summary of total THM readings for 2005, 2006, and to date in 2007. In two of the 14 distribution system sampling locations, the running annual average of a minimum of quarterly samples (i.e. the average of four consecutive quarters) indicates counts of 116 pg/L and 114 µg /L as of the most recent samples — above the maximum acceptable concentration (MAC) for total trihalomethanes 100 gg /L (0.100 mg/L). At other locations, total THM readings were within acceptable limits. As required by the City's Approval to Operate, the Department of Environment has been informed in writing that two of our sampling locations for organic parameters have exceeded the MAC for total trihalomethanes. Sampling Location Oct 2006 Jan 2007 Apr 2007 Jul 2007 Running Average King William Road 95 78 116 174 116 (Fundy Linen) Bay Street 92 64 108 190 114 (Centracare) All readings for bromodichloromethane (BDCM) fall well within the maximum acceptable concentration of 16 µg/L (0.016 mg/L). Table 2 (attached) provides a summary of BDCM readings for 2005, 2006, and to date in 2007. There have been communications with drinking water regulators and two meetings with representatives of the Department of Environment and the Department of Health, including the Medical Officer of Health; first on August 27`h and then on September 18`h. Representatives from the Town of Rothesay also participated. Town of Rothesay The Town of Rothesay has experienced elevated THM levels in Kennebecasis Park. This residential community is serviced by water purchased from the City of Saint John. After the water crosses into Rothesay, the Town boosts the chlorine level to provide adequate disinfection residuals in their water distribution system through Kennebecasis Park. THM levels at the Rothesay metering station, prior to chlorine boosting, have normally been within the maximum acceptable concentration (MAC), albeit somewhat higher than usual in the most recent readings. The town has advised, however, that on one occasion a sample taken prior to chlorine boosting exceeded the 100 gg/L level for total trihalomethanes. Our Business is Your Water/ Votre eau, c'est notre affaire F� Drinking Water Quality Trilralomethanes (THMs) ANALYSIS September le, 2007 Page 7 In June of this year, Council considered a report designed to begin raising the level of public consciousness concerning drinking water in Saint John. Water, this essential ingredient to good health and quality of life, is vital to the future of this community and its sustainability. People need water, families need water, commerce needs water, public institutions need water, and industry needs water; adequate quantities that are of high quality, safe and reasonably priced. That report reiterated the long - standing emphasis that the Medical Officer of Health for Saint John has placed on the need for improved water treatment: "During consultation with your department I have become aware of the City's plan to introduce a filtration system to treat drinking water. While supporting this plan, I urge that the timeline be as short as possible. Waterborne disease is a risk of all surface water supplies. Chlorine treatment does not eliminate this risk. Also, as you are aware, drinking water standards in Canada are consistently being reviewed and revised to become more stringent. Saint John will likely have to move to advanced water treatment to meet these standards. n6 Drinking water is a complex matter, especially when it comes to a public utility and ever advancing drinking water science. Among the "water issues" highlighted in the report was the matter of trihalomethanes (THMs): "Trihalomethanes (THMs) compounds named as derivatives (chlorine, bromine, iodine, singly hydrogen atoms. THMs, formed c have carcinogenic potential and compounds. ,7 Approved Sampline Plan Trihalomethanes are any of numerous organic of methane (CH4) in which three halogen atoms or in combination) are substituted for three of the wring the disinfection of water with free chlorine, other possible health effects, and are regulated The City of Saint John provides for the ongoing sampling (testing) of water in its drinking water facilities through an Approved Sampling Plan issued by the Province of New Brunswick. The Plan is approved by the Department of Health; with day -to -day management of sampling plan information the responsibility of the Department of Environment. The approach reflects standardization and quality control of sampling information across the province. All information generated through the sampling process is fully and immediately shared among provincial departments and the City of Saint John, 6 Enhanced Treatment of Saint John Municipal Water Supply, C, Scott Giffin, MD, MPH, Medical Officer of Health, Region II, NB Department of Health and Wellness, December 4, 2003 7 Understanding the Need.' Safe, Clean Drinking Water, Report to Common Council, June 1416, 2007 Our Business is Your Water/ Votre eau, c'est noire affaire Drinking Water Quality Trihalomethanes (THMs) Formation of THMs Durin¢ Disinfection September le, 2007 Page 8 The formation of chlorine disinfection by- products (CDBP) is a complex chemical process of chlorine reacting with naturally present organic matter. It is a function of naturally occurring organic precursor concentration and type, chlorine type and dose, contact time (the time chlorine spends interacting with organic material while in the distribution system), water pH and temperature, and bromide ion concentration. THM levels are generally lower in winter than in summer, because the amount of natural organic matter is lower at that time of year and temperature is lower. An important parameter in CDBP formation is pH: THM formation increases at high pH and decreases at low pH; whereas the formation of haloacetic acids (HAAS) (the second most common group of disinfection by- products) decreases at high pH and increases at low pH. It is important to maintain balance in water chemistry - some remedial measures applied to minimize THM formation could potentially maximize the formation of other CDBPs.s We need to reiterate the critical part played by disinfection in the treatment of drinking water; the benefits to health associated with chlorination. The question is not about eliminating chlorine; the challenge is to achieve an optimal level of usage in combination with a full range of safety features to assure drinking water safety. Drinking water safety goes far beyond disinfection; essential to assuring water quality is an integrated continuum of multiple barriers; an approach that establishes six protective `barriers' for drinking water. Deficiencies As has often been stated publicly, Saint John has two glaring and 3. Operations and Maintenance (including Staff Training /Development) 4. Monitoring and Alarms 5. Distribution System Operation and Maintenance 6. Emergency Response (Contingency Planning and Preparation) very serious deficiencies among those protective `barriers': the standard of treatment possible and the age /condition of some water infrastructure. These contribute to the formation of chlorine disinfection by- products. Why the Elevated Levels of THMs? Given the multiple variables affecting the formation of disinfection by- products, it is difficult to say precisely what has brought about the levels that have exceeded guidelines. We will discuss next some of the factors that may have contributed. 8 Guidelines for Canadian Drinking Water Quality, Guideline Technical Document, Trihalomethanes, Health Canada, Ottawa, May 2006, pp 5 -6 Our Business is Your Water/ Notre eau, c'est noire affaire �gpfxr iY,�, Drinking Water Quality Trihalomethanes (THMs) Septenrher le, 2007 Page 9 Inability to Remove Precursor Material The first consideration is the presence of naturally occurring organic matter; the concentration of organic precursor material that enters the water system and then reacts with the chlorine used to disinfect raw water. Minimizing the amount of organic matter that enters the system would largely reduce the formation potential of disinfection by- products. The reactive nature of organic carbon (i.e. the type) in our water may also be a contributing factor. The City simply coarse screens its water. Technologies for the reduction of THM concentrations include optimization of precursor (organics) removal using conventional treatment, such as coagulation and sedimentation. In some situations, membrane filtration may be more suitable. Currently, Saint John does not have the capability to remove the organic precursor material (at the root of the problem), let alone optimize the removal process. Chlorine Dose The amount of chlorine used for disinfection needs to be sufficient to first ensure the inactivation or elimination of dangerous microorganisms, such as bacteria and viruses, and, secondly, to ensure that a chlorine- residual remains in the water as it travels in the distribution system to the consumer's tap. This small amount of chlorine remaining in the water ensures that microorganisms cannot re- contaminate in the distribution system. Maintaining adequate chlorine residuals is a central requirement of operating the public water system. The internal condition of water distribution mains, their capacity WATERMAIN CLEANING AND LINING and configuration, and "time in "Beside the fact that the tuberculation build system" influence the chlorine up in water mains can colour the water flowing consumed and, therefore, the through and reduce its aesthetic appeal, pipes chlorine dosage required to maintain in this condition also consume the available an adequate residual. A primary chlorine residual from the water and release reason for the watermain cleaning higher than acceptable levels of iron. Testing and lining program, for example, of water in cast iron mains and at relates to the ability to maintain homes /businesses serviced by such piping adequate chlorine residuals in parts reveal ... depressed chlorine residuals." of the distribution system. Contact Time Although normally within acceptable limits, THM readings at the King William Road sampling location (Fundy Linen) have typically been the highest across the East and West water systems. In all cases but one, quarterly samples reported in Table 1 (attached) show the highest readings at this location. Why is that? A significant contributing factor, we believe, is the large size of the transmission main (36" or 900mm) serving relatively few customers in that area. Constructed in 1979 to service an anticipated industrial demand that has yet to materialize, water "resides" in the piping for relatively long periods (before it is used), allowing chlorine in the system additional time to interact with organics in the water. Compounding the problem is the fact that West water (from Spruce Lake) is augmented from the Musquash system which contains higher amounts of organic material. The bottom line: oversized mains (sometimes dead- Our Business is Your Water/ Votre eau, c'est notre affaire ,;unr! wa Drinking Water Quality September le, 2007 s� V' Trihalomethanes (THMs) Page 10 ends) with low usage rates "ages" the water before it is consumed, extending the contact time for the chemical reaction that forms THMs and other disinfection by- products. Water pH On July 12th, as part of the preventative maintenance program, the Spruce Lake fluoride system was temporarily shut down to allow for a thorough inspection of the fluoride liner. Samples collected in accordance with the approved sampling plan during the period of the shut down revealed higher than usual THM results. Since fluoride is an acid, it has the effect of lowering the pH of the water. It is important to note that THM formation increases at high pH and decreases at low pH. A review of water data collected during the period when the fluoride system was temporarily shut down for maintenance revealed a fairly significant impact on pH. In the East system, a fire incapacitated the fluoride bulk storage tank at the Latimer Lake water treatment facility in June 2006. The fluoride system has remained out -of- service since then, while the facility has been undergoing a major upgrade of its building, electrical and chlorination systems. During the period of the fluoride shut down, East water has also shown an increase in pH. 7.0 6.8 6.6 6.4 6.2 6.0 5.8 5.6 5.4 5.2 5,0 JanI06 Mar/06 May /06 Jun /06 Aug /06 Oct/06 Dec/06 FaWD7 Apr /07 Jun 107 Aug /07 OCV07 Huonde OFF pH at Lakewood Ni Water Temperature The water temperature of our water sources this year reached new historical highs: 22.60C at Spruce Lake and 23.90C at Latimer Lake. Considering that higher temperatures increase the potential for THM formation, the increase of about 1.00C may have contributed to higher levels of these disinfection by- products. Our Business is Your Water/ Vatre eau, c'est noire affaire Drinking Water Quality Trihalomethanes (THMs) September le, 2007 Page 11 Laboratory Testing Procedures A due diligence question has also arisen concerning the laboratory procedures used in testing for THM compounds. From review of the current methods called for by Health Canada and consultations with industry experts from both the University of Toronto and Dalhousie University, we are concerned that the protocol being followed by some labs for collected samples may be problematic. When samples are collected they should be quenched as well as acidified. Quenching removes the remaining available chlorine from the water sample, and acidification prevents the further development of THMs - so that the sample remains representative of the actual drinking water quality being tested. According to Health Canada and other authorities, collected water samples should be adjusted to a pH of 4.5 or lower to prevent further production of THMs during sample storage — while the sample is waiting to be analyzed. Saint John Water has searched and found a lab in Ontario that is accredited to analyze samples that are both quenched and acidified, as per Health Canada guidelines. Experience of Others Provincial jurisdictions and municipal water utilities across the country are challenged with the issue of trihalomethanes and other disinfection by- products. In one jurisdiction, a significant proportion of municipal water systems experience THM levels in excess of the 100 µg /1 guideline. In others, varying numbers of municipalities exceed guideline limits; in some cases, exceedingly so. Notwithstanding the risks associated with THMs, disinfection (the destruction or inactivation of pathogenic organisms) remains the most important step in any water treatment process. Disinfection by chlorination kills or inactivates microbes and pathogens and has nearly eliminated waterborne microbial diseases in humans. For this reason, federal and provincial health agencies across Canada subscribe to the position that health risks to Canadians from micro - organisms when water is not properly disinfected outweigh the possible health risks from THMs. We need to remember how quickly sickness and death occurred following the lack of disinfection at Walkerton. Other Disinfection By- Products - Haloacetic Acids9 Trihalomethanes are not the only disinfection by- products produced through the reaction of chlorine with naturally occurring organic matter. Haloacetic acids (HAAS) are a group of compounds that can also form when the chlorine used to disinfect drinking water reacts with naturally occurring organic matter (e.g., decaying leaves and vegetation). HAAs are the second most common group of disinfection by- products. Health Canada recently completed its review of the health risks associated with haloacetic acids in drinking water. Identified health risks were assessed, taking into s Haloacetic Acids in Drinking Water, Document for Public Comment, Prepared for the Federal-Provincial- Territorial Committee on Drinking Water, Health Canada, Ottawa, July 2006 Our Business is Your Water/ Votre eau, lest notre affaire Drinking Water Quality Trihalomethanes (TAMS) September 18", 2007 Page 12 account new studies and approaches, as well as treatment considerations. Based on this review, a "proposed" guideline has been set for total haloacetic acids in drinking water. Total Haooacetic Acids The proposed maximum acceptable concentration (MAC) for total haloacetic acids in drinking water is 80 gg/L (0.080 mg/L) - 80 micrograms of HAAS per litre of water - based on an annual average of a minimum of quarterly samples taken in the distribution system. Every effort should be made to maintain concentrations as low as reasonably achievable without compromising the effectiveness of disinfection. While the proposed MAC of 80µg/L has not yet been established as a guideline, it is anticipated that it will be in the near fixture and, therefore, should be dealt with seriously. This is an example of how the ever evolving science of drinking water impacts utilities. Haloacetic acids and trihalomethanes, the two major groups of chlorinated disinfection by- products found in drinking water and generally at the highest levels, can together be used as indicators for the presence of all chlorinated disinfection byproducts in drinking water supplies. Their control would be expected to reduce the levels of all chlorinated disinfection by- products and the corresponding risks to health. The approach to reduce exposure to haloacetic acids is generally focused on reducing the formation of chlorinated disinfection by- products, as is the case with trihalomethanes. The concentrations of all disinfection by- products in drinking water can be reduced at the treatment plant by removing the organic matter from the water before chlorine is added, by optimizing the disinfection process or using alternative disinfection methods, or by using a different water source. It is critical that any method used to control haloacetic acids levels must not compromise the effectiveness of disinfection. At the same time, every effort needs to be made not only to meet the guideline, but to maintain concentrations of haloacetic acids as low as reasonably achievable. Although haloacetic acids are not yet included in the approved sampling plan, HAA testing has already been initiated in Saint John, in conjunction with the design process for the new treatment facilities and in anticipation of HAA guidelines that are forthcoming. When adjusting pH, caution has to be exercised, because its effect on HAA formation is opposite to that of THMs. THM formation increases at high pH and decreases at low pH, whereas the formation of HAAS decreases at high pH and increases at low pH. As the science of drinking water advances, the expectations of the public and system regulators will become more and more demanding. As public health and well -being lies at the heart of the very existence of public water systems, it should be very apparent that attention to water quality must be extremely diligent. Our Business is Your Water/ Votre eau, c'est notre affaire �, �ptxi N.rar a � Drinking Water Quality September l N' , 2007 Trihalomethanes (THMs) Page 13 a PLAN TO MINIMIZE THM FORMATION While methods for lowering THM levels in drinking water are well researched and understood; those processes could also mean significant financial investment. The key to lowering THMs, HAAs and other disinfection by- products is to remove the organic matter from the water before it is disinfected. The means for doing this is modern water treatment — a level of technology that an urban centre like Saint John requires and should reasonably expect in order to meet increasingly stringent Health Canada guidelines. On February 12`h, 2007, Common Council accepted the proposal of R.V. Anderson and Associates for the preliminary design of new water treatment facilities. Seeing this step through to the actual construction and operation of modern treatment facilities will involve considerable planning and engineering work, putting the required funding into place and effectively incorporating these facilities into the multi - barrier continuum. The City of Saint John has also engaged industry experts Andrews, Hofmann & Associates Inc. of Toronto to review THM data and identify possible options for minimizing the formation of these compounds. The principals involved with this company are drinking water treatment experts; both members of the Drinking Water Research Group at the University of Toronto. Some of the actions outlined are underway; others, such as the impact of pre- oxidation, are being investigated as part of the preliminary design of the future water treatment facilities. Some are much larger in scope and more expensive, some not time - sensitive and others may not ultimately be required. Essential Solution Action 1. Modern Water Treatment — Design and Construction The preliminary design for new water treatment facilities is well underway. Upon completion of this process, anticipated to be early 2008, staff will recommend that Council initiate the formal design for new, modem treatment facilities in accordance with its strategic direction. The design process is complex and multi- faceted; currently estimated at about $7,000,000. The latest estimate (2004) for the full design and construction of modern water treatment facilities at both Latimer Lake (East) and Spruce Lake (West) is in the order of $90 million. A revised plan of action, with an updated estimate of costs, will be provided with the "Action Plan" to be delivered to Council later this year. Removing the naturally occurring organic matter (disinfection by- product pre- cursors) from the water before that water is disinfected with chlorine is the essential solution to addressing disinfection by- product issues. Our Business is Your Water 0 Voire eau, c'est noire affaire Drinking Water Quality Trihalomelhanes (TAMS) September le, 2007 Page 14 New, modern treatment facilities are also required for much more: • Risk abatement (e.g. Latimer Lake /airport and Spruce Lake/Highway #1) Protozoa (full treatment required) ■ Aging infrastructure at current sites Corrosion control required Flexibility in treatment — to meet new and emerging water quality issues Although some may suggest that the undertaking before us is daunting, it must remain a foremost priority of the City of Saint John. As with the Harbour Clean - Up challenge, political commitment and leadership at every level will be critical to success. Safe, high quality drinking water is a priority for every community. Immediate Term Actions Action 2. Chlorination Management Improvements at Latimer Lake The existing Latimer Lake water treatment facility has undergone an extensive refurbishment and upgrade of its electrical, control and structural systems, including full replacement of its antiquated chlorination equipment. New flow - paced chlorinators will provide the capability to better manage chlorine dosages. A continuous feedback loop system is currently in operation, with the full flow - paced controls expected to be ready by November. Action 3. Increased Sampling Frequency for Disinfection By- Products The fluoride system at Spruce Lake went back into operation on August 23`s; the system at Latimer Lake will be ready by late September with completion of the facility upgrade. Lower pH and thus lower THM formation is anticipated. The frequency of sampling has been increased to monthly for both THMs and HAAS. In conjunction with this, pH, lake temperature, chlorine dosage and chlorine residuals will be closely monitored. The increased frequency will be at all 14 distribution system sampling locations. We believe that it would also be appropriate going forward to proactively report this data publicly. Saint John Water has found an accredited lab that is willing to accept acidified water samples for THM testing. This should greatly reduce the possibility of erroneous readings due the lack of sample acidification. A round of sampling at "quarterly monitoring" locations using both the "non- acidified" and "acidified" methods has been repeated to compare results. Andrews, Hofmann and Associates will provide written advice on the best protocol for THM sampling - based on Health Canada's authoritative method. Our Business is Your Water / Votre eau, c'est noire affaire �loonG 0 �, eli Drinking Water Quality Trihalomethanes (THMs) Action 4. Watermain Flushing September le, 2007 Page 15 As discussed with Council in a report on watermain flushing dated July 260i, 2007, it is necessary to maintain seasonal flushings at various points around the distribution system. The report commented on system dead -ends: "An unfortunate but unavoidable reality in water systems, dead -ends can cause numerous water quality problems because the length of time water is in a watermain. Water quality problems include the loss of necessary system chlorine residuals, the formation of disinfection by-products (DBP), bacteria growth, turbidity increases, metal and mineral increases and debris accumulation.s10 Despite concerns for "wasting" water, watermain flushings will continue to be a tool used to help manage water quality — into the foreseeable future. Over the last couple of years, Saint John Water has also introduced a new, data - intensive unidirectional flushing (UDF) program in West Saint John that will expand across the entire water system, replacing traditional flushing methods. Action 5. Pre - oxidation Using Chlorine Dioxide or Ozone The City has engaged Andrews, Hofmann & Associates, as part of the preliminary design process for water treatment facilities, to conduct tests to evaluate chlorine dioxide (C1O2) and ozone (03) as pre- oxidants (used to destroy disinfection by- product precursors prior to chlorination). Loner Term Actions Action 6. Distribution System Improvements / Renovations Through the annual program of infrastructure renewal, improvements will continue to be made to enhance the quality and cleanliness of the distribution system. An important aspect of that renewal is the expanded commitment made by the City to watermain cleaning and lining. The financial allocations made by Council for this work through 2008 are significant and will impact on water quality to consumers. Beyond 2008, it is anticipated that an allocation of $2.5M per year will be recommended - until all cast iron mains eligible for the cleaning and lining process have been renovated. Action 7. Assessment of Chlorine Management Cary out a detailed analysis of chlorine residual data to establish the potential for further optimization of chlorine usage. Andrews, Hofmann & Associates to Watermain Flushing for Chlorine Residual Maintenance and Regulatory Compliance, Report to Common Council, M & C 2007 -243, dated July 26th, 2007 Our Business is Your Water/ votre eau, c'est notre affaire )ofin WV Drinking Water Quality September 18", 2007 NOR I Trihalomethanes (THMs) Page 16 recommended that this step await the results of immediate term actions. They are currently conducting such an evaluation for three utilities in Ontario as part of a disinfection by- product minimization study for the Ontario Ministry of the Environment. Chlorine dosing in Saint John is dictated by the requirements to maintain a residual in the distribution system. However, as noted above, improvements have been made at the Latimer Lake facility to better control chlorine dosing. Action 8. Review of Booster Chlorination A critical location for THM formation is the point following booster chlorination. Our consultants can perform a review of control strategies, including: • Assessment of chlorine dose management at booster stations • Changing to booster chloramination for specific areas • Factors to consider when proposing municipally -run point -of -use or point -of- entry strategy for a community (using granular activated carbon to remove disinfection by- products) Installation of a centralized granular activated carbon filter to remove background disinfection by- products prior to boosting with chlorine Action 9. Review Alternative Disinfection Strategies Consider a change to ultra violet disinfection and/or chloramination after careful study of several important considerations: • A strategy to provide primary disinfection given the minimal free chlorine contact time available at the plant; and The major issues involved with such a change, including identification of key decisions that would have to be made. INPUT FROM OTHERS The staff of Saint John Water consults and shares information with the Department of Health and the Department of Environment on a regular and ongoing basis. The City's water quality sampling program is based on the most up -to -date sampling plan approved by the Department of Health and the data generated through that testing is shared fully and directly with Provincial regulators. There has been a full dialogue on the issue of trihalomethanes with those drinking water regulators, including special meetings held on August 27`h and September 18`h with key representatives of both the Department of Environment and the Department of Health, including the Medical Officer of Health. Town of Rothesay staff also participated. Our Business is Your Water/ Volre eau, c'est notre affaire S n m ` 6 Drinking Water Quality Trhhalomethanes (THMs) September 18'", 2007 Page 17 The Town of Rothesay, which purchases water from the City for its Kennebecasis Park subdivision, has been very active in the search for answers. Saint John Water will continue working with the Town. Saint John Water has also consulted with industry experts Andrews, Hofmann & Associates of Toronto to review THM data and to help identify strategies for minimizing their formation. The people involved with this company are drinking water treatment experts, who happen to also be part of the R.V. Anderson team undertaking the preliminary design of new water treatment facilities for the City of Saint John. A member of senior staff will participate in a special meeting/workshop on drinking water quality management in Ottawa, on October 18`h /19`'. The meeting will include a session with members of the Federal- Provincial - Territorial Drinking Water Committee. This is the body that establishes the Guidelines for Canadian Drinking Water Quality Saint John Water staff in both Operations and Engineering has been working diligently to address the matter of disinfection by- products; they understand the issue and are well qualified to bring about a solution to a problem that is systemic in nature - the water system is in need of upgrade to modem 21" Century standards. FINANCIAL IMPLICATIONS Dealing with the issue of chlorination disinfection by- products could involve additional operational costs for the water and sewerage utility; the actions currently being undertaken will be covered within the Saint John Water operating budget. The major capital costs associated with necessary drinking water treatment have been incorporated into the financial management plan for the utility; estimated at 5130,640,000 in November 2004. At Council's direction, an "Action Plan" for safe, high quality drinking water is being refreshed and estimates brought up -to -date. It is expected to be presented publicly later this year. RECOMMENDATIONS It is recommended that Common Council consider the presentation on trihalomethanes (THMs), ask questions that will help clarify the issue for the public, and receive and file this report. Respectfully submitted, J.M. Paul Groody, P. Eng. Terrence L. Totten, FCA Commissioner, for Saint John Water City Manager Our Business is Your Water/ Votre eau, e'est notre affaire phn "V, \3 Drinking Water Quality Trilralomethanes (THM.$) PRIMARY REFERENCES September le, 2007 Page 18 1. Guidelines for Canadian Drinking Water Quality, Guideline Technical Document, Trihalomethanes, Health Canada, Ottawa, May 2006 2. Drinking Water Chlorination, It's Your Health, Health Canada at www.he- se.ge.ca/iyh- vsv /environ /chlor e.html (attached) 3. Guidelines for Canadian Drinking Water Quality, Summary Table, Health Canada, Ottawa, May 2007 4. Haloacetic Acids in Drinking Water, Document for Public Comment, Prepared for the Federal - Provincial - Territorial Committee on Drinking Water, Health Canada, Ottawa, July 2006 5. Approval to Operate W -254, The City of Saint John for the operation of the Drinking Water Distribution & Treatment Facilities, valid from April 01, 2006 to March 31, 2011 (issued pursuant to paragraph 8(1) of the Water Quality Regulation — Clean Environment Act), March 30, 2006 6. Clean Water Act —Sampling Plan, City of Saint John, June 4, 2007 (attached) Trihalomethanes (THMs) — Running Average Exceedances, City of Saint John letter to Department of Environment, September 5s', 2007 (attached) 8. Water — Safe, Clean, Healthy; Water and Environmental Outcomes Essential for Saint John, Strategic Direction for Saint John Water, City of Saint John, November 2004 Our Business is Your Water / Votre eau, c'est notre affaire ry V Pte, T N a r N w J r D N a f NAAO ' ry O m O O O M � CI N N T O r 8 Aa N r N O. F B mG H C r a ml n� $ x 6 � N a s � 9 U � r V J O O N N y C M R S N p A yL pY J C IIdTIQ N 'n N C U Z S C� M M C q M a d d N N N N N 1 f I -;4 1 I i gg �k R. ColE o m� i�a REPORT TO COMMON COUNCIL April 9, 2007 Mayor Norm McFarlane and Members of Common Council Your Worship and Fellow Councilors: - L The Mayor and Council have succeeded in securing the funding required for Harbour Clean -Up. The next major initiative that must be addressed is the need to provide modern treatment facilities for our drinking water. The City has developed a strategic direction for safe drinking water in Saint John entitled "Water: Safe, Clean, Healthy — Water and Environmental Outcomes Essential for Saint John ". This is another major undertaking that will benefit our citizens for many generations. We have learned however, that these projects require considerable effort and lead time before the funding agreements and technical issues can be resolved. This is not only a public safety issue but also a public health issue and one that must be addressed as soon a possible. I recognize that this must be a political initiative at this point and I believe that we must begin by establishing the case for new water treatment facilities with our Federal and Provincial counterparts. I am therefore asking for Council's support for the submitted resolution. Recommendation I move that the City Manager and appropriate staff be directed to develop an 'Action Plan' for securing the needed water treatment facilities. Respectfully submitted, Chris er T. Titus Councillor WATER - SAFE, CLEAN, HEALTHY WATER AND ENVIRONMENTAL OvrGOMEa EssaaTS,tL FOR SAINT SnHN DRINKING WATER QUALITY, SAFETY AND SER VIC9 Notwithstanding the many positive features of Saint John's public water system, two eery serious and major deficiencies remain: first, there is an absence of necessary treatment (filtration); and secondly, some infrastructure is very old — having long ago exhausted reasonable service expectations. Both of these issues need attention ... nowl Drinking water must meet high standards of quality. In fact, the current Guidelines for Canadian Drinking Water Quality should be viewed as obligatory standards, as is the case now in many jurisdictions. Treatment of water in both the East and West (potable) systems is limited to coarse screening, disinfection (chlorination) and fluoridation. In 1999, a major water system needs analysis was undertaken and a Water Strategy developed for municipal water encompassing the full range of needs (supply, treatment, storage, transmission and distribution). Since that time, there has been further consideration and engineering analysis of the options, along with invaluable experience. The conclusion is to recommend the so- called Modified Option 2B as the preferred water configuration for integrated water supply systems, with water treatment plants East and West. It will provide needed redundancy and the capability of supplying water from East to West as well as from West to East across the Reversing Falls Bridge. The estimated cost of work that remains is just over $130 million; $89.5 million of which is for the treatment plants, projected for construction in 2010/2011. Actual implementation will depend on approvals, secured funding support and capacity of engineering resources. SUSTAINABLE MUNICIPAL INFRASTRUCTURE The Saint John water system was the first public system in Canada, it dates back to the 1830s, The first sewer was constructed in 1860 and the first separate sanitary sewer in 1890. Two very large system - critical water transmission mains still in service today were installed when Confederation was becoming a reality - one just prior to the American Civil War in 1857, the other just after in 1873. Infrastructure is deteriorating at a rate faster than it is being replaced: despite the vital importance of water and sanitary services to daily lives, utility infiastructwe is too often taken for granted. Without infrastructure there is no service. These assets also have great value - an amount that will increase substantially in the coming years. In 2002, the replacement cost of utility infrastructure was estimated at $480 million. The 2002 Water & Sewerage Business Plan Review determined that the perpetual investment in infrastructure renewal should be at least $6.7 million annually forever. Of particular concern are water systems, where the rate of investment should be substantially higher - to replace a serious backlog of water infrastructure. A Management Plan for Sustainable Utility Infrastructure, based on principles of the FCM -NRC National Guide to Sustainable Municipal Infrastructure, will mature over time. November 2004 City of .Saint John Executive Summary Page 3 ,'Health Sante Canada Canada Chlorine is a disinfectant added to drink- ing water to reduce or eliminate microor- ganisms, such as bacteria and viruses, which can be present in water supplies. The addition of chlorine to our drinking water has greatly reduced the risk of waterborne diseases. For more than a century, the safety of Canadian drinking water supplies has been greatly improved by the addition of chlorine. Disinfecting our drinking water ensures it is free of the microorganisms that can cause serious and life- threaten- ing diseases, such as cholera and typhoid fever. To this day, chlorine remains the most commonly used drink- ing water disinfectant, and the disinfec- tant for which we have the most scientific information. Chlorine is added as part of the drinking water treatment process. However, chlo- rine also reacts with the organic matter, naturally present in water, such as decaying leaves. This chemical reaction forms a group of chemicals known as disinfection by- products. The most com- mon of these by- products are tri- halomethanes (THMs), which include chloroform. The amount of THMs found in drinking water depends on a number of things, including the season and the source of the water. For example, THM levels are generally lower in winter than in summer, because the amount of natu- ral organic matter is lower and less chlo- rine is needed to disinfect at colder tem- peratures. THM levels are also low when wells or large lakes are the drink- ing water source, and higher when rivers or other surface waters are the source, because they generally contain more organic matter. Current scientific data shows that the benefits of chlorinating our drinking water (less disease) are much greater than any health risks from THMs and other by- products. Although other disin- fectants are available, chlorine remains the choice of water treatment experts. When used with modern water filtration methods, chlorine is effective against vir- tually all microorganisms. Chlorine is easy to apply and small amounts of the chemical remain in the water as it travels in the distribution system from the treat- ment plant to the consumer's tap,This level of effectiveness ensures that microorganisms cannot recontaminate the water after it leaves the treatment plant. � �x�tSt£ agNK 13a a v_ .. Chlorine is a disinfectant added to drink- ing water to reduce or eliminate microor- ganisms, such as bacteria and viruses, which can be present in water supplies. The addition of chlorine to our drinking water has greatly reduced the risk of waterborne diseases. For more than a century, the safety of Canadian drinking water supplies has been greatly improved by the addition of chlorine. Disinfecting our drinking water ensures it is free of the microorganisms that can cause serious and life- threaten- ing diseases, such as cholera and typhoid fever. To this day, chlorine remains the most commonly used drink- ing water disinfectant, and the disinfec- tant for which we have the most scientific information. Chlorine is added as part of the drinking water treatment process. However, chlo- rine also reacts with the organic matter, naturally present in water, such as decaying leaves. This chemical reaction forms a group of chemicals known as disinfection by- products. The most com- mon of these by- products are tri- halomethanes (THMs), which include chloroform. The amount of THMs found in drinking water depends on a number of things, including the season and the source of the water. For example, THM levels are generally lower in winter than in summer, because the amount of natu- ral organic matter is lower and less chlo- rine is needed to disinfect at colder tem- peratures. THM levels are also low when wells or large lakes are the drink- ing water source, and higher when rivers or other surface waters are the source, because they generally contain more organic matter. Current scientific data shows that the benefits of chlorinating our drinking water (less disease) are much greater than any health risks from THMs and other by- products. Although other disin- fectants are available, chlorine remains the choice of water treatment experts. When used with modern water filtration methods, chlorine is effective against vir- tually all microorganisms. Chlorine is easy to apply and small amounts of the chemical remain in the water as it travels in the distribution system from the treat- ment plant to the consumer's tap,This level of effectiveness ensures that microorganisms cannot recontaminate the water after it leaves the treatment plant. A number of cities use ozone to disinfect their water, because ozonation does not produce THMs. Although ozone is a very effective disinfectant, it breaks down quickly and cannot be used to maintain disinfection in the distribution system. Canada �x�tSt£ agNK 13a A number of cities use ozone to disinfect their water, because ozonation does not produce THMs. Although ozone is a very effective disinfectant, it breaks down quickly and cannot be used to maintain disinfection in the distribution system. Canada Small amounts of chlorine or other disinfectants still must be added. Renovating water treat- ment plants so they can use ozone can be expensive. Examples of other disinfectants include chloramines and chlorine dioxide. Chloramines are weaker disinfectants than chlorine, but are very effective in the distribu- tion system. Chlorine dioxide car be used in the treatment plant, but it is not very effective in the distribution system . All chemical disinfectants used in drinking water can be expected to form by- products that could affect human health. In general, we know less about the by -prod- ucts of other disinfectants than about chlorination by- products. Lab animals exposed to very high levels of THMs have an increased risk of cancer. Several studies on humans have also found a link between long -term exposure to high levels of chlori- nation by- products and a higher risk of cancer. For instance, a recent study showed an increased risk of bladder and possibly colon cancer in people who drank chlorinated water for 35 years or more. High levels of THMs may also have an effect on pregnancy. A California study found that preg- nant women who drank large amounts of tap water with high THMs had an increased risk of miscarriage. These studies do not prove that there is a link between THMs and cancer or miscarriage. However, they do show the need for further research in this area to confirm potential health effects. The federal and provincial gov- ernments share responsibility for safe drinking water. Provincial governments are generally responsible for the day -to -day provision of drinking water to their constituents. The water they pro- vide must meet their own drinking water requirements, which are based on the Guidelines for Canadian Drinking Water Quality. These guidelines are published by Health Canada and developed in collaboration with all provincial and territorial governments. Health Canada publishes an annual table summary of the guidelines, which is available on its Web Site. Health Canada has established a guideline for THMs of 0.1 mil- ligrams per litre. The cancer risk at this level over a lifetime is con- sidered extremely low. The guide- lines for THMs and other chlori- nation by- products are currently under review by a task group whose work is coordinated by Health Canada. Drinking water that meets the guidelines does not usually need extra treatment. There is no easy way that you can remove all dis- infection by- products, but here are some steps you can take. • Activated carbon filters can be used to remove chlorine and its by- products. If you choose to use such a filter, it is essential to follow the man- ufacturer's instruction • The manufacture and sale of water treatment devices are not regulated in Canada. Health Canada recommends the use of products that are certified to health -based stan- dards. The Standards Council of Canada can provide infor- mation on the certification process. For more information on drinking water quality issues in Canada, please visit Health Canada's Water Quality Activities Web Site at www.hc- sc.gc.ca /waterquality Environrnent Environnemem Br Nouveau nsw { C A N A D A June 4, 2007 City of Saint John P.O. Box 1971, Market Square Saint John, New Brunswick E2L 4Ll Attention: Mme Nicole Taylor, Operations Manager Dear Madame: As a result of your request to modify the sample plan for the City of Saint John , we are pleased to send you the new sampling plan version SP_1i_0 . You will see, as requested that we changed the sampling location from "City Works Complex at 951 Fairville Blvd to "Country Inn and Suites at 1155 Fairville Blvd. I trust that the new sampling plan will accurately reflect your request. Please take note that sampling plan version SP_1 3_0 is the most current sampling plan for the City of Saint John and should be followed immediately. If you would have any questions, please, do not hesitate to contact me. Best r gards, Katherine Adams Drinking Water Data Administrator Department of Environment Tel: (506) 453 -8943 Fax: (506) 453 -2265 Email: katherine.adams @gnb.ca P.O. Box 6000 Gtsc postak (3000 Fredericton Fredericton New arunn'tvlck Nouveau- Rrun5rv1do Canada E30 51-11 Canada E ;a 5111 Department of Environment MinLStgre de I'cnrlronnemont New NOULVeaxi S Brunswick Department of Health Ministsre de In sis CLRAN WATER ACT • SAhiPLIN.G PLAN... LOISUR.L'ASSAINMSSEMENTDELTAU -PLAN D'L+CHANTILONNAGE General Jnfotm rtion / Information gtindrale Municipality / municip ilitd: City of Saint John Population served/ population dusservie: 651000 Treatment l trtiicmont: Yes /oui x(smeenlna,puur;didon) No /non Source disinfection / disinfaction 8 In source: Yes /oui Com;nuous Chlonsaninror No /non }Irlaurvkw suW'wisnn Lorimar Lake and Spruce Loke Residual disinfection / rEslduel: Yes / out Residuals maintained for No / non nmbourwew Suedini,nn Latimer Lake and Spruces Lake Por Municipal Use Sample Locations l setts d'dchnntillonnage water supply suurws l saurcas d'appravrsionnement an eon gilt codaynde du rite Reason for slit/ raison d'iin eu site Parameters I pnrunUres Spruce Lake (Raw Intake), 2524 Ocean Weshvay 15667 Raw Water CHIO Pump Station (Untreated), 103 Occan Drive 15805 Operating Well (track -W) CHID Pump Station (Untreated), 14 Seaward Crescent 15521 Operating Well CH1O Raw Intake, Weimer Lake, 1200 Pipeline Road 15509 Row Water CHID Dlssdhnaon system dips 4Ncoddrra ) /sitesslu systems de distdbution fadresse dvkquty Site test de does fiction rorsimt nation 0 ere du site Parameters l porainlim Jones Variety, 304 City Line Road 19716 Extremity C14 Carleton Community Center, 120 Market Square West 15441 s Extremity CHIO Centracare, 414 Bay Street 15407 Lost User CHLO City Works Complex, 175 Rothesay Avenue 15087 Geogmphicnlly Appropriate CHID Convenience Store 119 Rod Head Road 15054 Dead End CH Fundy Linen, 320 King William Road 15349 Gcogmphmally Appropriate CHIO Ryerson Metals Inc, 2 Whitebome Way 15725 Dead End CHID Irving Pulp Mill, Meter Chamber, 301 Mill Road 15601 Lout User CHID Doiron Sports Excellence, 31 Greenhead Road 19363 Geographically Appropriate CHID PRV Chamber, 1240 Kennettecnsis Drive 1 B359 Extremhy CHID Pump Station, 147 Highland Road 15145 Dead End CH Pump Station, 200 Golden Grove Road 15112 Last User CH Pump Station, 21 Champlain Drive 17367 Geographically Approprimo CH Pump Station, 399 University Avenue 15747 Geogmphicplly Appropriate CH Pump Station, 510 Somerset Street 15645 Geogmphicnlly Appropriate CH Pump Station, 90 Gault Road 15650 Geographically Appropriale CH Pump, Station (Line 2), Lakewood, 37 Fish Hatchery Road 15236 FlnislMd Water after duarsction CHIO ''. Pump Station (Line 3), Lakewood, 37 Fish Hatchery Road 15269 Finished Water after disinfection CH Pump Station (Line 42), Lakewood, 37 Fish Hatchery Rd. 15281 Finished Water after disinfection CHIO Stand Pipe, 124 Willie Avenue 15543 Extremity CH Country Inn and Suites, 1155 Flonville Blvd 19965 Geographically Appropriate CH Medi -Trost, 1490 Manawagonish Road 18213 Geographically Appropriate CHID Jacques Wharord, 20 Broadview Avenue 15689 Lost User CH NBCC, 950 Grandview Avenue 15872 Dead End CH Meter Station, 36 Park Drive 15781 Geographically Approprnit CH1O Wastewater Treatment Plant. 700 Woodward Avenue 15463 Lost User CHlO coosxar 5141 nM.sp_i >_oA and Number of Snmples" / fr6quence at nombre d'6chantillons" DLOGICAL /BACTtRIOLOGIQUE` / Test every site at least once per week according to the attached schedule fr6quence: or samples/ 30 per week / fr6queniOnce per month of samples/ 360 samples per year NORGANIC / INORGANIQUE Frequency / frequent Two times per year Vumber of samples nombre 34 samples per year DRGANIC / ORGANIQUE Frequency / friiquem Four limes per year Vumber of samples ' nombre 68 samples per year Completelcomplbte X Complete/complbte X 120 every month 30 every month 17 every 6 months Madi6edlmodltiFc 17 every 3 months Modifiedimodifiee Note: rrequency and number of sranples in this sampling plan may differ front the requirements of rite Water Sampling Plan Guidelines under e Clean Water Act - Potable Water Regulalion as a result of modifications approver! by rite Minister ofWeahh. / La friquence dtr priliventent u dchaaillau el le rionrbre d'dchanrillons prilevds peuvent diroger aux exigences du document intiadd "Directive pour le Plan 'dchanrillonage sons la Loi sur l'nssainissement de Pens - Rdglemeru sur Peon potable" d la spite de tuodifications appromdes par le ministre rte Sant. : Colifonn / colifortnes - Tote! coliforins & E. Coll 1 coliformes totaux et E. coli. : Heterotrophic Plate Count / bactdries hitirotrophes : Organic /orgatique - benzene, benzo(a)pyrene, carbon tetrachloride, 1,2- dichlorobenzene, 1,4- dichlorobenzene, 1,2- :hloroethane, dichloronterhane, erhylbenzene, pentachlorophenol, tetrachloro- edtylene (Pert), toluene, rrichloroethylene, total hatornelhanes, chlorofonn, bromodichlorornethane, dibromochlorotnerhane, bromofornt, vinyl chloride, total xyienes /benzene, azo(a)pyrine, terrachlorure de carbotte, 1,2- dichlorobenzene, 1,4- dichlorobenzene, 1,2- dichloroitharre, dichloronrithane, tylbenzene, pentachlorophinol, titrachloroerhylPne, toluene, trichloroithyMne, trihalonuethanes totaux, chlorofortne, omodichlorontithane, dibrorrtochloromithane, bromofornie, chlorine de ttinyle, xylenes totattr : Inotgartic 1 inorganigue - aluminum, antimony, arsenic, barlum, boron, cadmium, chromium, copper, fluoride, iron, lead, Manganese, mercury, nitrate, selenidn6 thallium, turbidity, uranium /aluminium, antimoine, arsenic, baryurn, bore, cadmium, hronte, cuivre, fiortre, fer, ploinb, manganese, inercure, nitrate, silinimn, thallhan, turbiditd, u ranhmu Other/ autre - Personnel Primary and backup person(s) responsible for taking samples / personne(s) principale(s) et de remplacement responsable(s) de prdlever les echantillons: Wayne VanBeelen, Wednesday- Saturday Shift (Certified Operator 11- Water Treatment), primary sampler (Eastern Crew) - bacteria samples only Wayne Johnston, Sunday - Wednesday Shift (Certified Operator I - Water Treatment), primary sampler (Eastern Crew) - bacteria samples only Dale Hayward, (Water Treatment Maintenance Specialist), primary sampler (Eastern Crew) - bacteria samples only Charles Williams (Water Treatment Maintenance Specialist), primary sampler (Eastern Crew) - bacteria samples only Leroy Graham (Water Treatment Maintenance Specialist), primary sampler (Eastern Crew) - bacteria samples only Beatty Kierstead, (Water Treatment Maintenance Assistant), emergency sampler - bacteria samples only. Nick Eleftheriou, Sunday - Wednesday Shift (Certified Operator U - Water Treaunent), primary sampler (Western Crew) - bacteria samples only James Duke, Wednesday - Saturday Shift (Certified Operator B - Water Treatment), primary sampler (Western Crew) - bacteria samples only Joel Bury (Water Treatment Maintenance Specialist), primary sampler (Western Crew) - bacteria samples only Peter Kierstead (Water Treatment Maintenance Specialist), primary sampler (Western Crew) - bacteria samples only Steven Breen, (Water Treatment Maintenance Specialist), primary sampler - bacteria samples only Brock McConkey, (Water Treatment Maintenance Assistant), emergency back -up - bacteria samples only Brian Man, (Skilled Utility Worker), emergency back -up - bacteria samples only Kevin Ayles, (Skilled Utility Worker), emergency back -up - bacteria samples only Josh Keenan, (Skilled Utility Worker), emergency back -up sampler- bacteria samples only Rob Hamilton (Lab Technician), emergency back -up sampler for bacteria samples - primary sampler for organic /inorganic samples Jennifer Reid, (Lab Technician), emergency back -up sampler for bacteria, organic /inorganic samples. Richard Graves (lab Technician), emergency back -up sampler for bacteria, organic /inorganic samples Note: 1f perroia ntlrrer than those listed above feller( santplex, the mtmicipality inav notify the Department of Health and the Department of Environment in writing. An ras nu let eclmntillons seraienl prilevis pea' des personnel mares que relies tummies ci- deasra, to numiripalad Boil aviser le nde isrdre de to Sonti ninsi qne le numskre tie f'Envirannenmnr par Rent. Laboratory / laboratoire Name of lab(s) / nom du on des laboratoire(s): Saint John laboratory Services Revision / modification For afffce use only /a ('usage du bureau seulerneht Previous version number/ numero de In derriRre version: SP-1-2-0 Description of clmngm I description do cltangements: • Change Clio sampling location from "City Works Complex at 951 Pairville Blvd to "Country Can and Sultes at 1155 Pairville Blvd. • Created a new sampling schedule for the 2007 calendar year and included the sampling plan version in the header. Recommendation / recommandation For offlee use only /a !'usage du brlr au se elit Prepared by (DENY) / prkpare par (MENV): Dale / date: Recommended by (DENY) I recommandii i Dotal date: • OG par (MENV): smug w ,,yen September 5, 2007 Tim LeBlanc, P. Eng. Manager, Water & Wastewater Management Section Department of Environment PO Box 6000 Fredericton, NB E3B 5H1 Subject: Trihalomethanes (THMs) — Running Average Exceedances Dear Mr. Leblanc; Further to or our meeting of last week — Monday August 271i and your voice mail of yesterday, I am writing in accordance with Approval to Operate number W — 254 and condition number 47 to inform you that two of our seventeen sampling locations for organic parameters have exceeded the trihalomethane (THM) guideline which is part of the Guidelines for Canadian Drinking Water Quality as established by Health Canada. The two sampling sites that have trihalomethane annual running averages greater than the maximum acceptable concentration of] 00 micrograms per litre are Fundy Linen and Centracare. The results are as noted below. Please note units are in ug/l. Oct. 2006 Jan.2007 April 2007 Ju1y2007 Running Average Fundy Linen 95 78 116 174 116 Centracare 92 64 108 190 114 I should also note that we are now scheduled to advise the City of Saint John Common Council of the exceedances at a Common Council meeting of Monday September 24h, 2007. In addition to reporting to Common Council the exceedances, a plan will also be presented that will provide short term options to reduce the THM levels, in an attempt to once again enter into compliance with the Guidelines for Canadian Drinking Water Quality. Longer term options for lowering of THM levels and other disinfection by- products will also be discussed. SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21. 4L1 I www.salntJohn.ca I C.P. 1971 Saint John, N.-B. Canada UL 41-1 THMs — Running Average Esceedances September S, 2007 Page 2 of 2 I trust this letter meets the requirements of notification. If you have any questions relating to the aforementioned, please do not hesitate to contact me directly at 506.674.4264. Sincerely, Brent McGovern, P.Eng, Manager, Water & Wastewater Operations c: Paul Groody, P.Eng. Commissioner, Municipal Operations & Engineering Nicole Taylor, M.Eng., P.Eng. Operations Manager, Water Resources & Quality Dr, Scott Giffin, MD, MPH Medical Officer of Health, Department of Health Aubrey Gaudet Public Health Inspector, Department of Health Water and Environmental Outcomes Essential for Saint John " Harbour Clean -Up (100% WW treatment) - well underway se Transition to Sustainable Infrastructure — taking shape " High Quality, Safe Drinking Water — greatest challenge before usl!! ,E quipped to provide highest quality, safest water possible to Guidelines for Canadian Drinking Wafer Quatlty and emergh id to meet the 1tl 2 Extensive 3 0 Highest priority guidelines: those for microbiological contaminants; any measure to reduce concentrations of chemical contaminants must not compromise the effectiveness of disinfection. 109 Trihalomethanes = Total: MAC is 100 u g/L (0.100 mg /L) = 100 micrograms per litre of water - based on a locational running annual average of minimum of quarterly samples taken at point in distribution system with the highest potential THM levels. Bromodichloromethane: MAC for BDCM is 16 u g/L (0.016 mg /L) monitored at point in distribution system with the highest potential THM levels. NNA g 109 7 Health Canada advises that "both drinking water guidelines are protective against health effects from lifelong exposure. However, as with all guidelines, any significant exceedance should be a signal to investigate the situation in order to take remedial action and to consult the authority responsible for public health." The Medical Officer of Health will participate in presentation and is prepared to discuss health risk / implications of trihalomethanes. m 7 New Nou Neu it Brunswick APPROVAL TO OPERATE W.354 The CIJq of SWelm Jahn nrnnWret water Oldribadon & hen[aient f.emnee a..w�a°.M,WW� Coo a., cm. n., Nalaeown, P 0 Ux 1971 low F� Apd 101. now 'AM � —a..ee 1. ronaeaomos In accordance with City's Approval to Operate its drinking water distribution and treatment facilities, a full range of bacteriological, inorganic and organic tests are undertaken in accordance with the most recent sampling plan approved by the Department of Health. 114 .; 1'`� p. m g- S6mplingrFpfan approved by U y. U)partment'afTHealth 115. r ` } n,— X" Ab9m1YM1M WIW19MTh/! u Formation of chlorine disinfection by- products (CDBP) is a complex chemical process of chlorine reacting with naturally present organic matter. The chemical process is a function of: aw naturally occurring organic precursor concentration / type or chlorine type / dose ow contact time (chlorine interacting with organic material) or water pH and mw water temperature ev bromide ian concerttra'tion 10 1. Source (Watershed) Protection 2. Necessary Water Treatment * ** 3. Operations and Maintenance (including Staff Training /Development) 4. Monitoring and Alarms Saint John has two glaring, very serious deficiencies among these protective `barriers': (1) standard of treatment possible and 5. Distribution System Operation and (2) age /condition of some Maintenance *** water infrastructure a, 6. Emergency Response Contribute to formation of (Contingency Planning and Preparation) disinfection by- products 11 1. Inability to Remove Precursor Material 2. Chlorine Dose 3. Contact Time 4. Water pH 5. Water Temperature 6. Laboratory Testing Procedures AMN WIN &LON JW Ayym Cc110E Hulk Ftl 7 Ap 7 4w 7 A%M] fkUD] 12 Haloacetic Acids (HAAs): 2nd most common group of disinfection by- products; form when chlorine used to disinfect water reacts with naturally occurring organic matter (e.g., decaying leaves and vegetation). Total Haloacetic Acids: proposed MAC for total HAAS is 80 u g/L (0.080 mg /L) based on annual average of a minimum of quarterly samples taken in the distribution system. Every effort should be made to maintain concentrations as low as reasonably achievable Without compromising the effectiveness of disinfection. . 13 Essential Solution 1. Modern Water Treatment — Design and Construction Immediate Term Actions 2. Chlorination Management Improvement at Latimer Lake 3. Increased Sampling Frequency for Disinfection By- Products 4. Watermain Flushing (including unidirectional program) 5. Pre - oxidation Using Chlorine Dioxide or Ozone Long -Term Actions 6. Distribution System Improvements / Renovations 7. Assessment of Chlorine Manaaement 8. Review of Booster Chlorination 9. Review Alternative Disinfection Strategies i 14 c Fj l:f] 1L �I_,f LS fl�9'.� J; "Jr f:J i'/ S111`Jfl h] -111_ frJ1-1 JifIII1 �fl ��fI v REPORT TO COMMON COUNCIL OPEN SESSION M & C 2007- 310 September 24, 2007 His Worship Mayor Norm McFarlane And Members of Common Council Your Worship and Councillors: SUBJECT: 2007 DEBENTURE ISSUE BACKGROUND: Mid City of Saint John The New Brunswick Municipal Finance Corporation is planning a bond issue in the near future. While the issue will not be sold until the Corporation feels that rates are reasonable, they have provided ranges within which the issue could be sold. These are as follows: Interest Rate: Not to exceed an average of 6.50% Price, Net: Not to be less than $98.00 per $100.00 of debenture Term: Serial form to mature in equal annual amounts over a term not to exceed 15 years for the General Fund and Transit and 20 years for the Water & Sewerage Utility. Notice of motion was given at the August 13, 2007 meeting of Common Council regarding the need to borrow $13,200,000. In order to proceed with the debenture financing it is now recommended that the following be adopted. Page 2 RECOMMENDATION: Whereas occasion having arisen in the public interest for the following public civic works and needed civic improvements, that is to say: GENERAL FUND Protective Services $ 1,250,000 Transportation Services $ 212509000 Economic Development $ 1,000,000 Parks and Recreation $ 1,200,000 $ 5,700,000 WATER & SEWERAGE UTILITY Water System $ 50000,000 Sewer System $ 2,000,00 0 $ 7,000,000 SAINT JOHN TRANSIT $ 5009000 TOTAL 13,200,00 1. Therefore resolved that debentures be lissued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto to the amount of $13,200,000. 2. Commissioner of Finance be authorized to issue and to sell to the New Brunswick Municipal Finance Corporation (the "Corporation ") a City of Saint John bond or debenture in the principal amount of $13,200,000 at such terms and conditions as are recommended by the Corporation. Page 3 3. And further that the City of Saint John agrees to issue post -dated cheques to the Corporation, or other such arrangements as the Corporation may from time to time accept, in payment of principal and interest charges on the above bond or debenture as and when they are required by the Corporation. 4. And further that the Commissioner of Finance be hereby authorized to receive an offer in connection with the foregoing debentures at a price not less than $98 per $100 of debenture, at interest rates not to exceed an average of 6.50% and at a term not to exceed 15 years for the issue related to the General Fund and Transit and not to exceed 20 years for the Water & Sewerage Utility. 5. And further that the Commissioner of Finance report to Common Council the exact values for price per $100 of debenture, interest rate and term in years, together with the date of the issue. Respectfully Gregoryp. Y mans, CGA, MBA Commisisiorkr of Finance REPORT TO COMMON COUNCIL M &C 2007 - 312 September 19, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Members of Council: SUBJECT: Traffic By -Law Amendment - Rothesay Avenue PURPOSE: M. The City of Saint John The purpose of this report is to advise Council that as of January 1, 2007, Rothesay Avenue became a municipal street after reconstruction under the Municipal Designated highways (MDH) Grant Program and further to amend Appendix "A" — Speed Limits on Provincial Highways, an attachment to the City's Traffic By -law, by deleting Rothesay Avenue from this Appendix. BACKGROUND: In a letter dated February 8, 2007, a copy of which is attached hereto, the New Brunswick Department of Transportation reclassified Rothesay Avenue from a provincial street to a municipal street as of January 1, 2007 as follows: Route 100 (Rothesay Avenue) from Seaton Street to Route 1. Engineering and Police staff have received numerous requests from businesses and citizens to address the high speeds of vehicles traveling on Rothesay Avenue. Businesses have perceived an increase in both the volume and speed of traffic on this street. There are numerous businesses with driveways and there is a large number of pedestrians walking in the area. There have been accidents on this roadway in the recent past as motorists fail to follow the posted speed limit. M &C 2007 — 312 Traffic By -Law Amendment - Rothesay Avenue September 19, 2007 ANALYSIS: Page 2 Engineering staff has examined the area and concurs that traffic has increased in volume and that speed is often an issue. Accidents have occurred on Rothesay Avenue and most notably near the McKay Highway portion of this roadway. With recent and future expected increases in traffic volumes, this street, a major thoroughfare in Saint John, must be studied and reviewed in its entirety for future consideration of traffic control measures. Staff will endeavor to have an analysis completed in the near future with recommendations for this street. Because this street is no longer a provincial street, the speed limit is by default 50 km/h as our by -law does not provide for a lower or higher rate of speed for that municipal street. RECOMMENDATION: It is recommended that Common Council amend the Traffic By -Law by deleting Rothesay Ave. from Appendix "A" (Speed Limits on Provincial Highways), as Rothesay Ave. is no longer a provincial highway. A by -law amendment has been prepared by the City Solicitor who submitted a report to Council with the attached amendment in proper form. Respectfully submitted, J. M. Paul Groody, P. Eng. Terrence L. Totten, F.C.A. Commissioner, City Manager Municipal Operations & Engineering September 20, 2007 Common Council of The City of Saint John Your Worship and Councillors: Re: Traffic By -Law Amendment Rothesay Avenue It has been recommended to Common Council that it amend the Traffic By- Law so as to delete Rothesay Avenue from Appendix "A" to the By -Law, as Rothesay Avenue, as of January 1, 2007, is no longer a Provincial Highway. While Rothesay Avenue was a Provincial Highway, the By -Law provided that the speed limit on same was 60 km/hr from Russell Street to the McKay Highway. When the Province, through a letter dated February 8, 2007 addressed to the Mayor reclassified Rothesay Avenue as a municipal street, the speed limit on same automatically became 50 km/hr. Section 140(1) of the Motor Vehicle Act generally prohibits speeds in excess of 50 km/hr in an urban district. An urban district is defined in the Act as including a municipality. Section 142(1) provides that local authorities may, however, prescribe a higher or lower rate of speed on highways (which are defined as including streets) within their boundaries. As the City did not prescribe a higher or lower rate of speed on Rothesay Avenue since January 1, 2007, the speed limit on Rothesay Avenue is therefore 50 km/hr pursuant to Section 140(1) of the Motor Vehicle Act. The desired reduction of speed for that portion of Rothesay Avenue between Russell Street and the McKay Highway therefore has been 50 km/hr as of January 1, 2007 as a result of the Province reclassifying it as a municipal street. ... /2 Report to Common Council September 21, 2007 Re: Traffic By -Law Amendment — Rothesay Avenue City Solicitor Page 2 The attached amendment to the Traffic By -Law will simply remove Rothesay Avenue from Appendix "A" to the By -Law which appendix lists all Provincial Highways and their respective speed limits. Common Council may, if it so wishes, give first and second reading to the amendment. Respectfully Submitted, John L. Nugent City Solicitor Attachment A BY -LAW TO AMEND A BY -LAW RESPECTING TRAFFIC ON STREETS IN THE CITY OF SAINT JOHN MADE UNDER THE AUTHORITY OF THE MOTOR VEHICLE ACT, 1973, AND AMENDMENTS THERETO ARRETE MODIFIANT L'ARRETE RELATIF A LA CIRCULATION DANS LES RUES DANS THE CITY OF SAINT JOHN EDICTS CONFORMEMENT A LA LOI SUR LES VEHICULES A MOTEUR (1973) ET LES MODIFICATIONS AFFERENTES Be it enacted by the Common Council of Lors d'une r6union du conseil municipal, The City of Saint John as follows: The City of Saint John a d6cr&6 ce qui suit : A By -law of The City of Saint John entitled "A By -law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto ", enacted on the 19th day of December, A.D. 2005, is hereby amended as follows: 1 Appendix "A" — Speed Limits on Provincial highways - is amended by deleting the following words under the following headings: Route Limits Des. Speed Limit 100 Rothesay Ave.: Jct. 50 Route 111 to Russell St. 100 Rothesay Ave.: 60 Russell St. to McKay Highway IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of , A.D. 2007 signed by: Par les pr6sentes, Parret6 de The City of Saint John intitul6 « Arret6 relatif a la circulation dans les rues dans The City of Saint John 6dict6 conform6ment a la Loi sur les vehicules d moteur (1973) et les modifications aff6rentes », d6cr&6 le 19 d6cembre 2005, est modifi6 comme suit: 1 L'annexe « A » - Limites de vitesse sur les routes provinciales- est modifi6e par la suppression des mots suivants sous les titres suivants : Route Limites Limite de vitesse designee 100 avenue Rothesay: 50 Entre la route de jonction 111 et la rue Russell 100 avenue Rothesay: 60 Entre la rue Russell et la route McKay EN FOI DE QUOI, The City of Saint John a fait apposer son sceau municipal sur le pr6sent arret6 le 2007, avec les signatures suivantes : Mayor /Maire Common Clerk/greffier communal First Reading - Premiere lecture - Second Reading - Deuxi&me lecture - Third Reading - Troisi&me lecture - REPORT TO COMMON COUNCIL M &C2007 -314 September 20, 2007 His Worship Mayor Norm McFarlane & Members of Common Council Your Worship and Members of Council: SUBJECT: Contract 2007 -44: Ashburn Lake Road - Road Reconstruction BACKGROUND The City of Saint John The approved 5 — Year Capital Investment Plan, Gas Tax Funding (GTF) Agreement includes a transportation project for the design and reconstruction of Ashburn Lake Road between Rothesay Avenue and Route #1 . This reconstruction is broken into two projects; the first project (Contract 2007 -44) involves upgrading the existing Ashburn Lake Road to tie into the new Route #1 / Ashburn Lake Road exit ramp being constructed by NBDOT this year. The second project involves the design of a realignment of the existing Ashburn Lake Road with the new Retail Drive to co- ordinate with the Province's potential future construction of a proposed full interchange between Ashburn Lake Road (Retail Drive), Foster Thurston Drive and Route #1. The second project will consider items such as the future number of traffic lanes from Route 1 to Rothesay Avenue, widening or replacement of the bridge over Marsh Creek, physical alignment of Ashburn Lake Road with Retail Drive, a new railway crossing, turning lane and traffic signal requirements on Rothesay Avenue and land requirements. TENDER RESULTS Tenders closed on September 19, 2007 with the following results: 1) Debly Enterprises Ltd., Saint John, NB $ 519,216.00 2) Lafarge Canada Inc., Saint John, NB $ 549,736.54 The Engineer's estimate for the work was $697,221.15. M &C2007 -314 September 20, 2007 Page 2 ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The contract includes work that is charged against one capital work project. Assuming award of the contract to the low tenderer, an analysis has been completed which includes the estimated amount of work on this project that will be performed by the City and others. The analysis concludes that a total amount of $1,410,000.00 was provided in the budget and that the projected completion cost of the project included in this Contract is estimated to be $889,419.68, including the City's eligible HST rebate - a positive difference of $520,580.32 in the General Fund Transportation Capital Program. The Capital Investment Plan associated with the Gas Tax Funding Agreement will be modified so that the positive variance identified at this time will be fully utilized. POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract 2007 -44: low tenderer, Debly Enterprises Ltd., at estimated quantities, and further that th necessary contract documents. J.M. Paul Groo Commissioner M al' al 1Ope a 'ons &Engineering e ence L. Totten, F.C.A. Ci Manager Ashburn Lake Road - Road Reconstruction be awarded to the the tendered price of $519,216.00 as calculated based upon e Mayor and Common Clerk be authorized to execute the REPORT TO COMMON COUNCIL M & C — 2007 -316 September 20, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Upper Floor and Infill Grant Program BACKGROUND: The City over the years has funded a variety of programs to assist in the residential development in various parts of the City. Two specific programs, which existed in the past, Upper Floors and Infill, need to be examined to determine what role a new revised program could play in the next number of years. While limited activity is occurring in these areas, there is still a significant unrealized potential for development in both areas. City of Saint John The Upper Floor program was introduced in 1992 but was limited to a $5,000 grant to help fund feasibility studies as to the most economical way of developing the upper floors of existing commercial buildings. There was no funding for capital work (renovation cost) and the program was discontinued in 1997, with no projects being undertaken (although some projects proceeded to completion at a later date). The Infill program was established in 1986 and was targeted to specific inner city neighbourhoods and resulted in 96 new dwelling units being constructed on vacant lots. This program did provide an outright grant based on the value of construction undertaken. ANALYSIS: Past experience with the early Upper Floor and Infill projects suggest a number of factors that should be incorporated into any new programs. In addition, the success of other housing programs suggests that incentive programs need specific guidelines to ensure that tax dollars are being effectively spent to achieve the desired results. Suggested elements of any program should therefore include: • Assistance with construction cost. Report to Common Council September 20, 2007 • The total value of assistance to each project be capped. Page 2 • The amount of assistance received be based on value of work completed. • There should be geographic limits placed on any program. • The eligibility of any project should be based on need or difficulty in undertaking a project. • Specific safety elements (sprinklers, second exits, and other code standards) should be defined as basis for funding. • Formal approval of projects by Council required. It should be noted that in assisting with the servicing of new residential development that a $6,000 cap is used and that it is only paid out if specific costs are expended to deal with rock or installation of lift stations or other required infrastructure elements. The Heritage grants are also tied to specific elements and do not include all costs. Funding for new Upper Floor and Infill projects would need to be included in the Capital Budget for next year and subsequent years. If Council wishes to proceed with new programs in these areas, detailed guidelines will be prepared for Council's approval and specific funding proposed in Capital Budget. RECOMMENDATION: 1. That detailed guidelines be prepared for Council's approval for both an Upper Floor and an Infill program based on the elements outlined in this report. 2. That funding for this program be included in the consideration of the Capital Budget. Respectfully submitted, Jim R. Baird, MCIP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager REPORT TO COMMON COUNCIL M & C — 2007 -317 September 20, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Development Crane Mountain Road BACKGROUND: On August 13, 2007, Council referred the proposal to undertake further development (a second house) at the corner of Crane Mountain Road and Acamac Backland Road to the City Manager with direction to: "... sent a letter to the Provincial Government seeking approval for the homeowner to build on this site; and if granted, the City of Saint John move forward and allow Katrina L. Carvell to build on the property." The Province has responded (attached) by reiterating what they had indicated in March 2000 and they recognize that the City of Saint John has the authority to approve development. However, if additional development is approved, the Province will transfer administration and control of this road to the City. ANALYSIS: As indicated at the August 31, 2007 meeting, the City does not presently maintain this road or other roads in the immediate area. The cost of accepting this road would be considerable and is not supported by Municipal Operations and Engineering and was the basis for our recommendation to not approve the request of Katrina Carvell. Given the nature of the August 13 motion and the enclosed letter, Council needs to indicate if it wishes to proceed with approval of this development. Our earlier report (attached) recommended denial and this recommendation would remain unchanged. rq City of Saint John Report to Common Council September 20, 2007 RECOMMENDATION: Page 2 That the applicant be informed that the City will not issue a building permit for this property as appropriate services are not being provided to this property. Respectfully submitted, Jim R. Baird, MCIP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager JRB /mmf Attachments Transportation Transports New ZQ-20 Nouveau Brunswick C A N A D A When replying, please refer to our File No. Dans votre reponse, indiquez notre ref. 32 -105 227 -1460 Planning and Land Management Branch PO Box 6000 Fredericton, NB E3B 5H1 August 31, 2007 Mr. Jim Baird, MCIP City of Saint John PO Box 1971 Saint John, NB E2L 4L1 Dear Mr. Baird: RECEIVED S F. P 2 013 7 SA14 Re, Route 7 Access Road to Acamac Backland Road, City of Saint John This letter is in response to your inquiry regarding the proposed development on PH) 296186 along the Acamac Backland Road in the City of Saint John. The Department of Transportation had sent correspondence dated March 22, 2000, to the attention of Mr. Mark O'Hearn, Planning Officer, City of Saint John, regarding future development that would rely on this property access road to access to the Acamac Backland Road. As stated previously, if the City of Saint John approves additional development in this area the Department of Transportation will transfer administration and control of this road to the City. Should the City be willing to accept this transfer, please indicate in writing as soon as possible and the Department will initiate the transfer. 4-McEwiin Director GMWgnMjo Attachments c Alan Kerr, District Engineer, Saint John REPORT TO COMMON COJNCIL M & C — 2007 -267 August 9, 2007 His Worship Mayor Norm McFarlane and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Development Crane Mountain Road BACKGROUND: At its July 16, 2007 meeting, Council received the attached request to authorize building on a large parcel of land adjacent to their present residence at 130 Crane Mountain Road (see - attached sketch). The applicants have had various discussions with City staff and are aware of the difficulty this proposal presents for the City but wish to proceed in any event. The Zoning By-law contains a provision in Section 40, which states: "No building may be erected in the City in respect of which, in the opinion of the council, satisfactory arrangements have not been made for the supply of electric power, water, sewerage, streets, or other services or facilities. " In this situation and other similar cases, the City does not provide one or more of the listed services. In this case there is power, phone, and good quality access provided by the Province. However, the Provinces service on these types of access roads is for resource or rural uses. The City has repeatedly been cautioned that if urban development is permitted along these access roads, the City will be required to maintain and provide service to the area. The City at present only provides summer and winter road maintenance to development along the Westfield Road and adjacent street but not in this area. In the recent past the City did approve the development of a seasonal recreational property in the area which utilizes a similar provincial access road. In September 2002, Council refused a request by a Mr. Moyer to construct a permanent residence in a very similar situation on the other side of the highway. City of Saint John Report to Common COL 'I August 9, 2007 Page 2 The applicant has a variety of valid reasons for her request outlined in the letter. Staff has not been supportive of increased development in this area and cannot support this proposal. This and other situations have the effect of increasing the responsibility to deliver services in the long term. Council can, and has, approved development like this with conditions. The recommendation however is to deny the request. RECOMMENDATION: That the applicant be informed that the City will not issue a building permit for this property as appropriate services are not being provided to this property. Respe submitted, R. Baird, MCIP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager J RB /mm f PLANNING AND DEVELOPMENVURBANISME ET DEVELOPPEMENT A \ \ \ PID(s) /NIP(s): Subject Site /site en question: 00296186 & 55150122 Location: 0, ch. Crane Mountain Road Date: July It juillet 27, 2007 Scale /6chelle: Not to scale /Pas A 1'6chelle 5,1 130 CRANE MOUNTAIN ROAD, SAINT JOHN, NEW BRUNSWICK, EZM -7T8 July 4, 2007 TO MAYOR NORM MACFARLANE & COMMON COUNCILLORS OF THE CITY OF SAINT JOHN I would appreciate your recognizing this letter as a formal request for approval, of a building permit so I can have a house directly across the old Acamac Backland Road from the apartment building at 130 Crane Mountain Road. I currently reside in the apartment building, owned by my mother Karyn Thomas and would like to put a single family residence on the property directly across the street for my family. This Property would have road frontage on Creme Mountain Road as does the apartment building and will have easy access to hydro. The PAN NUMBER IS #05189304. I have a written first option to purchase the property which belongs to the estate of Victoria Beckett., which is administered by her daughter and son in law (Betty and Kenneth Farmer.). I am well aware of the bad history that this property and the Beckett family and their heirs have had with the administration at city hall. Part of their recent problems are due to their living in Sudbury, Massachusetts and being absentee landlords. We want a positive relationship and are not looking at a large development and fight with city hall. I am very responsible and feel that the property is maintained in a better more orderly fashion. I've helped to prevent illegal dumping in the area and even returned stolen items to the landfill and the paintball business. There is a better caliber of tenants in the building than our predecessors had. The family enjoy the outdoors, nature and litre to Eve to this country setting. We do our own plowing and the police and fire officials are not making regular calls since we have moved here, because we are living here and are able to monitor the building, and the area. We have new tenants and am working hard to improve an area that had suffered from absentee owners. I have been assisting Abel Leblanc MLA, for our area with housing for a lady in Saint John who has multiple sclerosis.The city has kindly assisted by offering their services to assist this disabled mother. Since then my own daughter has been very ill and has been on medication and undergoing tests for multiple sclerosis. Needless to say 1 have been most upset and feel I need to take measures to establish a single family home that will enable me to look after my own family easier: I need your help, your approval, so I can proceed with negotiations re the purchase of the land. If I cannot build then it is useless for me to purchase the property. Thank you for your anticipated cooperation in this request Sincerely, Kata�a U ("3-27' NG PERMITS APPLICANT mas (847 - 3472) - -OWNER -130 CRANE MOUNTAIN ROAD 130 CRANE MOUNTAIN ROAD, APT. #6, SAINT JOHN N.a.E2M•7TE PHONE: 738 -2675 • CELL 651.9997: City Solicitor's Office Bureau de Pavocat municipal www.saintjohn.ca September 21, 2007 Common Council of The City of Saint John Your Worship and Councillors P.O. Box/C.P. 1971 Saint John, NBIN. -B. Canada E2L 41,1 Appointments Under The Municipalities Act Respecting Noise By -Law The City of Saint John The Saint John Noise By -law was enacted under the authority of the Municipalities Act. From time to time it is necessary for police officers to enter onto properties with respect to the administration and enforcement of the by -law and to seek entry warrants if they are refused entry. The attached resolution would be in order if Common Council wishes to designate and authorize the police officers named to enter upon property for noise by -law purposes and to obtain entry warrants. The attached resolution will also designate and authorize four more police officers to lay Informations with respect to any breaches of the Noise By -Law. We recommend the adoption of the proposed resolution. Yours truly Nugent S S licitor Whereas The City of Saint John, pursuant to the authority of the Municipalities Act (Chapter M -22), has enacted the Saint John Noise By -Law. And Whereas section 102.1(1) of the Municipalities Act provides that an officer appointed by a municipality to administer a by -law may enter upon any property for making any inspection that is necessary for the administration or enforcement of a by -law, and section 102.1(8) provides that such a person may apply for an entry warrant. And Whereas section 101 of the Municipalities Act provides that proceedings for the breach of a by -law under that Act shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council It Is Hereby Resolved That the members of the Saint John Police Force shown on the attached Schedule "X" are hereby appointed to administer and enforce the Saint John Noise By -Law, with authority to enter upon any property to make any inspection that is necessary for the administration and enforcement of the by -law. The said officers are also authorized to apply for any entry warrants needed with respect to administration and enforcement of the Saint John Noise By -Law It is Further Resolved that Joe Ferrar, Brian Donovan, Rick Caswell and Charles Breen, all being members of the Saint John Police Force, are hereby designated and authorized to commence proceedings on behalf of The City of Saint John by laying Informations in the Provincial court of New Brunswick with respect to breaches of the Saint John Noise By -Law The aforesaid designation and authorization of each police officer shall cease when it is revoked by Common Council or when the person ceases to be a member of the Saint John Police Force, whichever comes first P.F. Bonner D.G. Cooper M.E. Chisholm R.E. Buck D.A. Arsenault P.A. Sylvester J.D. Parks K.L. Phillips J.S. Ferrar G.F. Morton J.W. Roper B.A. Daley B.E. Connell J.C. Oliver J.D. Wilcox D.J. Cowan S.B. Wilson T.M. LeBlanc C.F. Thompson P.A. Stanton M.R. Smith D.A.M. Forret P.L. Fres G.R. Boyle R.J. Hunt E.J. Tracy C.A. Phillips D.G. MacLeod K.D. Gallivan P.J. Holden J.P. Gould S.H. Ellis W.D. Patriquen J.T. Braam C.A. Hayward K.F. Bennett G.R. Kellow R.G. Smith S.M. Osborne D.R. Russell J.G. Grady B.L. Hutchison Schedule "X" M.T. King D.G. Oram G.H. Lenihan G.M. Hayward J.J. LaFrance M.J. Horgan J.R. Fleming C.E. Elgee G.M. Doucet T.J. Clayton B.G. Donovan T.W. Jones D.M. Secord K.S. Churchill A.R. DeMello R.A. Caswell D.A. Brooker G.P. Oram G.J. Perkins C.J. Morris D.E. Caines M.G. McCaig G.A. Redfum D.L. (SMITH) Easton C.G. Lyons C.J. Acker L.A. Magee R.G. Cooper R.J. Coleman D.M. Hartley - Brown C.W. Breen M.D. Damon T.P. Hayes J.G. Henderson D.K. Atherton H.R.W. Veino P.A. Haslett T.L. Lawlor T.W. Simmons B. E. Weston D. M. Clarke S. G. Miller D. C. Metcalfe D. C. Milburn R. S. Craig J. M. Hachey G. N. Dunham A. B. Ross R. L. Paris D.A. Kimball S.E. Black M. Gellatly S.M. Summerville R.M. Young T.C. Squires A. C. Lund D.A. Hussey T.L. Caswell A.E. Belyea C.P. Ryan M.A. Keirstead T.D. Sanders A.B. MacBean D.E. Holloway S.R. Davidson P.A. Pittman C.H. Jamieson R.G. MacGorman C. Messer J. McCormack C. Fleming M. Jackson M. Les Drost A. Gilbert S. Humphrey (Zwicker) S. Gogan B. Kelley S. Rocca D.Scaplen J. Edwards N. Fowler A. Villareal J. Parsons J. Whalen H. Gojmerac Nicholas Roy Robert Chesser Jason MacPhee Albertus (B.J.) Scholten Daniel Weber Clay Tremblay D. Marc Hussey Neil Adey Michelle Bliss Shane Mollins Heather Coughlan Jeffery Hamilton George Prosser Jason Lohnes Paul LeBlanc Duane Squires Michael Magee Robert Carlisle Brent Haines Jamie Boyles Jason Reeves Matthew Weir Anthony Leighton REPORT T T COMMON COUNCIL M &C2007 -318 September 201h, 2007 His Worship Mayor Norm McFarlane And Members of Common Council Your Worship and Members of Council, SUBJECT: RED HEAD SLOPE FAILURE The City of Saint Tohn At about 5:30 p.m. on Friday, August 31St, a very significant shoreline slope failure occurred on private property along the Bay of Fundy in the Red Head area of the city; affecting properties at 1196 and 1222 Red Head Road. The slide, immediately adjacent (to the southeast) of a 1995 slope failure, has been assessed vis -a -vis its potential impact on the City's roadway and service infrastructure installed therein. Red Head Slope Failure September 20`h, 2007 Report to Common Council, M &C 2007 -318 Page 2 The City secured the services of Fundy Engineering to provide geotechnical advice; to determine if the slope had stabilized and to assess the threat to the Red Head Road itself and underground municipal services installed in the right -of -way. PURPOSE OF REPORT The purpose of this report is to update Council on findings and to indicate the need for a strategy to coordinate the City's follow -up concerning public infrastructure. BACKGROUND References 1. Red Head Road Slope Stability, prepared for the City of Saint John, Fundy Engineering & Consulting Ltd., September 18th, 1995 2. Assessment of Bank Erosion, Red Head Road Bluff, Saint John, NB, prepared for Emergency Measures Organization, Province of New Brunswick, AMEC Earth & Environmental Limited, September 26th, 2001 3. Red Head Road Secondary Access, Preliminary Design Brief on the Evaluation of Various Route Options, prepared for the City of Saint John, Crandall Engineering Ltd., March 1St, 2004 4. Erosion of Red Head Road Slope, Detailed Analysis, Solutions and Cost Estimates, prepared for the City of Saint John, Crandall Engineering Ltd., in association with Jacques Whitford Limited, March 1 st, 2004 5. Red Head Secondary Access and Related Matters, Report to Common Council, M &C 2003 -213, City of Saint John, July 3rd, 2003 6. Monitoring of Red Head Slope Failure, prepared for the City of Saint John, Fundy Engineering, September 18th, 2007 Erosion — Red Head Slone The erosion of the shoreline along the Red Head Road is not a new phenomenon. Although the degree of erosion and embankment instability varies along the length of the road, this area has been experiencing slope failures for a long time. The area has been extensively studied. A September 2001 AMEC Earth & Environmental report to the New Brunswick Emergency Measures Organization concluded: ■ Erosion at the Red Head Bluffs is part of the overall erosion occurring throughout the Bay of Fundy. Red Head Slope Failure Report to Common Council, M &C 2007 -318 September 20`h, 2007 Page 3 ■ The slopes ... are being eroded through a combination of mechanisms, including wave action, slope surface erosion, freezing and thawing, and wetting and drying of the lower clay deposits on the slopes. ■ Continuing erosion ... coupled with occasional major losses of embankment, has resulted in large portions of the bluffs being lost. This ... will continue to cause loss of property and, potentially, loss of houses situated at the top of the slopes. ■ The erosion rate ... ranges from 0.2 to 0.3 metre per year, but major earth slides can easily remove 10 metres or more land from the slope crest. ■ There are no known geologic barriers, such as bedrock, in this immediate area to prevent further erosion and slope failures. ■ Mitigation of erosion ... through the construction of erosion control structures is very costly, and such structures would require continual maintenance. FUNDY ENGINEERING ASSESSMENT J Slope Fails Softened Clayey Silt Slides onto Beach Fundy Engineering has been monitoring the Red Head slope on behalf of the City. The shoreline is unstable, with failures typically occurring in large catastrophic movements. The most recent event on August 31St is the third major failure in the area since 1995; a section of the slope approximately 3 to 15 metres in width, with an approximate length of 100 metres has moved downward 8 to 10 metres. Red Head Slope Failure September 20`h, 2007 Report to Common Council, M &C 2007 -318 Page 4 In their September 18th letter (attached), Monitoring of Red Head Slope Failure, prepared for the City, Fundy Engineering make several succinct and important observations. Contributing Factors • Post glacial isostatic rebound has resulted in the land sinking, with a subsequent water level rise, at a rate of 0.3 in per 100 years in southern New Brunswick. This is one of the contributing factors to erosion / slope failures. • The most significant factor is frost action in clayey silt. Frost weakens susceptible clayey silt, causing the softened silt to slide out onto the beach. High tides and wave action then remove the soft silt. The mechanism is repeated year after year. • High tides and high waves will cause erosion on their own. • Groundwater ... will also accelerate the frost action and soil erosion. (The amount of ground water does not appear significant, but it will fill any tension cracks that develop and increase slope movement.) • Factors such as car and truck traffic will not cause the slope to fail. Need to Flatten Slope ■ Houses were removed after the 1995 failure and the slope flattened to reduce the weight driving the slope movement - to stabilize the ground in front of the Red Head Road to protect the road and services (therein). A similar course of action is warranted at this location. ■ Without remedial work a secondary failure that encroaches on the road is possible. Toe of the Slope • Protecting the toe of the slope was considered as an option for maintaining the slope to protect the road and services; something also considered by other consultants. • Consensus: toe of slope protection will cost millions and have limited success. Concern for Road • Most likely location for road to be compromised is at intersection into subdivision. • A timeline for such an occurrence is estimated to be in the one to five year range.* • The slope at #1048 Red Head Road is also showing signs of failure; and may be the next location that could affect the road. Fill placed on the failure in this area (and also at #996) will increase loading and accelerate slope failure. Red Head Slope Failure September 20`h, 2007 Report to Common Council, M &C 2007 -318 Page S Fundy Engineering Recommendations • Flatten the slope in the location of the failure to reduce the weight driving the slope movement and stabilize the ground to protect the road and municipal services. • Take steps to maintain access to the subdivision and relocate services in the road. • Any structure within 25 metres of the top of slope should be moved; although even at this distance, secondary block movements may cause damage to structures. • Stop any placement of fill ... highly recommend. ANALYSIS The owners of the properties at 1196 and 1222 Red Head Road experienced significant loss of property on August 31St. As has been the case for many other properties along this shoreline over the years, many acres of land have been eroded by the forces of nature and deposited into the Bay of Fundy. In a July 2003 report to Council (M &C 2003 -213, dated July 3rd, 2003) entitled Red Head Secondary Access and Related Matters, staff observed that erosion in the Red Head Bluff area has the potential to threaten the existing roadway. It was further indicated that the cost of trying to secure the slope from the effects of the Bay of Fundy would be huge. Estimates provided in 2003 for placement of armour stone underlain by shot rock for an approximately one kilometre study area were in the order of $13.2 million. These estimates were provided for information purposes only, as securing the slope was outside the jurisdiction of the municipality. It is understandable that people empathize with those who have lost property and there is sincere concern about the potential for future loss. However, the City needs to be ever cognisant of its jurisdictional limits and understand the magnitude of costs associated with trying to overcome the forces of the Bay of Fundy. Unfortunately, we do not believe there is an easy, affordable "solution" that is sustainable over the long term. It should be apparent, from a history of experience and the most recent observations documented by Fundy Engineering, that there is a need for some urgency in acting: first to mitigate the potential for a failure that could jeopardize the Red Head Road and the services therein; and secondly, to establish a longer -term plan of action for secure and sustainable services (transportation and utilities) to this area of the city. FINANCIAL IMPLICATIONS The financial implications of an effective long -term servicing strategy for the Red Head area will be significant. Particular care must be taken to ensure the City remains within its area of jurisdiction and avoids financial implications that are beyond its capacity to fund. Red Head Slope Failure September 20`h, 2007 Report to Common Council, M &C 2007 -318 Page 6 RECOMMENDATION It is recommended that Common Council receive and file this report, and ask staff to prepare an action plan for transportation access and utility servicing for both the short and long terms. Respectfully submitted, J.M. Paul Groody, P.Eng. Commissioner, Municipal Operations & Engineering Terrence L. Totten, FCA City Manager Paul Groody Sept. 18, 2007 City of Saint John Job #: 5582 Municipal Operations and Engineering Saint John, NB RE: Monitoring of Red Head Slope Failure Dear Mr. Groody: Since the recent slope failure at 1196 and 1222 Red Head Road we have been monitoring the failure at a number of locations. The purpose of the work is to determine if the slope failure has reached equilibrium, determine if there is a threat to the Red Head Road and City of Saint John services located in the road and make recommendations for an appropriate course of action to stabilize the slope. As noted in our previous reports to the City of Saint John this is an active area of slope failures. The Fundy Coastal Zone Study prepared by Hunter and Associates in 1979 indicates that the coastal recession rate along this section of road is 0.21 to 0.5 m / year. This is the third major failure in this area, between Wireless Point and 1222 Red Head Road since 1995. This section of the Red Head Road has been experiencing slope failures for a long period of time. The geological setting includes bedrock with a layer of glacial till underlying a clayey silt that is covered with a layer of gravely sand. The soil layers are exposed to erosion at varying levels in this area of the coast and results in varying rates of coastal regression. At this location the bottom half of the slope is clayey silt and the top portion is a gravely sand. Post glacial isostatic rebound has resulted in the land sinking, with a subsequent water level rise, at a rate of 0.3 m per 100 years in southern New Brunswick. This is one of the contributing factors in the erosion / slope failures. The most significant factor that contributes to the regression is frost action in the clayey silt. The frost weakens the frost susceptible clayey silt within the depth of frost penetration. The soften silt then slides onto the beach. In this location high tides and wave action removes the soft silt. This mechanism is repeated every year. In addition high tides and high waves will cause erosion on their own. Groundwater is also observed exiting the slope through the sand at the top of the clayey silt. This will also accelerate the frost action and soil erosion. The amount of ground water does not appear significant, but it will fill any tension cracks that develop and increase slope movement. Factors such as car and truck traffic will not cause the slope to fail. -2- As the clayey silt slope is steepened at the toe of the slope, the support this material provides is removed. Without this support the slope can no longer support itself and the weight of the soil at the top of the slope pushes downward causing large movements in the slope. The recent event occurred at Civic #1196 and # 1222. It is adjacent to and east of the previous 1995 event that affected 3 houses. At this most recent location a section of the slope approximately 3 to 15 m in width, with an approximate length of 100 m has move downward 8 to 10 m. Since the start of the monitoring of the failure the largest net change is at 1196 in the secondary failure block. A movement of approximately 100 mm has been observed. The land behind the observed cracks has not moved to this date. It is being monitored. The attached aerial photograph shows the area that has moved and the relative position to the road and houses. The figure also shows the position of the top and bottom of the slope at various times since 1984. From the information available the average coastal recession rate at this section of road was 0.096 m / year up to the time of failure. However because of the failure the average has increased to 0.66 m / year. The nature of the failure mechanism along this shore is large catastrophic movements. The immediate threats are to the houses located at Civic #1196 and #1222. The road behind 1196 has the same threat level as the 1995 failure. There is less of a threat to the road behind #1222. In the 1995 failure the houses were removed and the slope flattened to reduce the weight driving the slope movement. This work was carried out to stabilize the ground in front of the Red Head Road to protect the road and the services. A similar course of action is warranted at this location. With this work the threat to the road will be reduced. Without this remedial work a secondary failure that encroaches on the road is possible. It should be noted that the toe of the failure of 1995 has eroded. At present the slope appears stable and the work carried out at that time has resulted in 12 years of stability. At the time it was predicted that the road would not be affected for 3 to 10 years. The observed erosion at the toe of the 1995 failure is an indicator that instability will occur again at this location. There is a high probability that the next movement will affect part or all of the road and possibly the intersection. Therefore it is recommended that steps be taken to maintain access to the subdivision and relocate the services located in the road. The most likely location for the road to be compromised is at the intersection into the subdivision. The time for this to occur is estimated to be 1 to 5 years. We have looked at protecting the toe of the slope as an option to maintaining the slope to protect the road and services. There was also work carried out previously by other consultants on this topic. The consensus is that toe of slope shore protection will be millions of dollars and have limited success. Job File: 5582 www. fund veno. com September 2007 -3- We would recommend that any structure within 25 m of the top of slope be moved. It should be noted that even at this distance secondary block movements may cause damage to structures. In addition to the above noted area of concern the slope at #1048 Red Head Road is showing signs of failure. An escarpment has started to the east of the abandoned building at #1044. The movement downward has been over 1 m. We are predicting that this may be the next area to fail that will come close to affecting the road. At this location there has been fill placed on the failure. This activity will accelerate slope failure. Fill placement has also been observed at #996. We highly recommend that any fill placement be stopped. Should you have any questions or require additional information please contact the undersigned at your convenience. Yours truly, Fundy Engineering & Consulting Ltd. ° - m �L"R E N nE% Gordon Mouland, M.Eng., P.Eng. Job File: 5582 www. fund veno. com September 2007 00 � V All E���n4 a o w o w� {{ CIS �vze� AM _ mM I m ry DI m ¢ N U m W _ Q C C C m P @ n ip n Y /. CL I d d U � y' T' .�+•' 4 k At At (W) (W) uapan913 uo1{ene13 J j� I' (W) uo1{ena13 3 � • e e� Ace a r a•' LL All (4 w All / �1. .`(yY % r 4 £�- /to ot w VA Jr to ` t g g o 0 AIr 150 Saint John Parking Commission Commission sur le stationnement de Saint John Annual Report 2006 Saint John Parking Commission Commission sur le stationnement de Saint John July 18, 2007 Your Worship Norman McFarlane and Members of Common Council Your Worship and Councillors: RE: 2006 Annual Report 11th Floor, City Hall, 11i6me Stage, Hotel de Ville P.O. Box 19711 C.P. 1971 Saint John, N.B. /N. -B. E2L 41-1 Tel / Tol: (506) 658 -2897 Fax/ T816copieur: (506) 649 -7938 E-mail/ Courriel: parking @saintjohn.ca Enclosed is a copy of the 2006 Saint John Parking Commission Annual Report for your perusal. This report outlines the operation of the Commission during 2006. The Saint John Parking Commission has and will continue to work closely with the Saint John Transit Commission to implement the Park and Ride Program (ComeX) and Share Your Ride Program. These programs have been developed to lessen the cost associated with a potential higher demand for parking in the future. The programs are designed to cut down on the number of vehicles brought into the Uptown Core. We also have been working with other business groups in the city. Over the past couple of years the level of co- operation between the Saint John Parking Commission and the Saint John Transit Commission has continued to strengthen and we started holding joints meetings on a regular basis in 2007. Both Commissions are working together and exploring the possibility of combining into a Transportation Commission. Such a Commission would oversee the operations of both parking and transit and ensure that their mandates were being followed to better serve the citizens of Saint John. The Saint John Parking Commission has been involved with the Justice -Police project north on Union Street. We have been helping to develop a parking plan for the project and for future development. In closing, we will continue to monitor the parking needs in the City on a regular basis and will provide Common Council with updates throughout the year. Yours truly, e r Christopher Titus Chairman Saint John Parking Commission www.saintjohn.ca INDEX PAGE 1. Organizational Chart Saint John Parking Commission ......... ............................... 1 2. Voting Members Saint John Parking Commission .......... ............................... 2 3. Map of Saint John Parking Commission Lots ........................ 3 4. General Information Saint John Parking Commission Operation ........................... 4 5. Financial Statements Year Ended — December 31, 2006 ....... ............................... 11 6. Comments — Individual Revenue and Expenditures as outlined in the Financial Statements .. ............................... 21 Saint John Parking Commission Organizational Chart - 2006 Shelley Courser Secretary- Treasurer Christopher Titus Member Stephen Chase Member Valerie Judge Pam Dupuis Roy Haddad Administrative Assistant Administrative Clerk Andy Van den Biggelaar Parking Lot Supervisor Recording Secretary Summons Parking Meter Supervisor Randy Lundrigan Parking Lot Maintenance Parking Lot Attendants Enforcement Officers Dwight Allaby Chairman James McMillin Vice - Chairman Doulgas Fifeld Member Michael Hunter Member Richard Smith General Manage Shelley Courser Secretary- Treasurer Christopher Titus Member Stephen Chase Member Valerie Judge Pam Dupuis Roy Haddad Administrative Assistant Administrative Clerk Andy Van den Biggelaar Parking Lot Supervisor Recording Secretary Summons Parking Meter Supervisor Randy Lundrigan Parking Lot Maintenance Parking Lot Attendants Enforcement Officers z SAINT JOHN PARKING COMMISSION Voting members for the Saint John Parking Commission were appointed by Saint John Common Council as follows: EXPIRATION OF TERM Dwight Allaby, Chairman January 13, 2007 James McMillin, Vice - Chairman July 21, 2006 Shelley Courser, Secretary- Treasurer January 13, 2007 Douglas Fifield, Member September 1, 2008 Stephan Chase, Member February 15, 2008 Michael Hunter, Member September 1, 2008 Christopher Titus, Member November 23, 2007 Saint John Parking Commission D �z � s ILI O ' "I �P Wd i x w r? s MNG Jp t QQ pWNN.W tgt1E KINOB^IJAFE6 h LEIN6TEq 'El PPoNCE6$ !�— PPNCES. S. IIOXIYEIpsKKE! ® pNANGE 9T11EET F777-71 • 1, PUKE 8TgE6T JI I . 0�0 011 MN MEET _ �j �,'{ pUEEN STNEET MY NAPOINp 6TflEET 6T ANDXEW86INEET fiT. JAME88igEE! eN1 "Eu . ePpnpsn+gr 7 0 OBJECTIVE The objective behind the formation and/or working of the Saint John Parking Commission is to provide parking for the City of Saint John and the patrons using the parking services in Saint John. ADMINISTRATION The General Manager is responsible to the Saint John Parking Commission Chairman and its members for budget preparation, budget control and management of the administrative functions. In addition, the General Manager is responsible for managing the day -to -day operation of on- street parking and office functions relating to on- street parking for the Saint John Police Force, The Parking Commission monitors or controls the following parking lots or facilities in the City of Saint John: Smythe Street Parking Lot 13. Dorchester Street Parking Lot HourlV /Daily Parking Lots (Parking Attendants) Water Street #1 (Behind the Old Barbours Store) (Hourly /Monthly) Union Street/Wellington Row Parking Lot Sydney Street Parking Lot (Behind Service New Brunswick) Pay & Display Parking Machines & Metered Parking Lots 4 Red Rose Tea Parking Lot 5. Trinity Royal Parking Lot (Next to Royal Bank - Charlotte Street) 6. Union Street Lot (Beside Scout Shop) 7. Aquatic Centre Parking Lot 8. St. Patrick Street Parking Lot 9. Charlotte Street Parking Lot (Old Shoppers Drug Store) 10. Canterbury Street Parking Garage (Upper Level) MonthlV Parking Lots 10. Canterbury Street Parking Garage (Lower Level) 11. CNR Parking Lot (Under Viaduct) 12. Smythe Street Parking Lot 13. Dorchester Street Parking Lot 14. Peters Street Parking Lot 15, King Street East Parking Lot 16. Water Street #2 Parking Lot (Along fence behind Customs Building) 17. Princess & Canterbury Street Parking Lot 18. Old City Hall Parking Lot 19. Germain Street Parking Lot 20. Water Street #3 Parking Lot, Lot "J" (Behind Harbour Building) 21. Water Street #4 Parking Lot, Lot "A" (Pugsley A, behind Harbour Building) 22. Grain Elevator Site (Near Lower Cove Loop) 23. Carmarthen & Leinster Street Lot (Former City Waterworks Building) 24. Exmouth Street Parking Lot (Crossroads Cathedral) 25. Duke & Sydney Street Parking Lot (Old Princess Anne School) 26. St. Joseph's Parking Lot 27. Duke & Charlotte Street Parking Lot 28. Waterloo & Exmouth Street Parking Lot 29. Prince Edward Street Parking Lot 5 34. Princess & Charlotte Street Parking Lot 35. Princess & Charlotte Street Garage 37. Queen & Carmarthen Street Parking Lot Lord Beaverbrook Parking Lot PERSONNEL During 2006, the Saint John Parking Commission consisted of the following staff: 1 General Manager 1 Administrative Assistant (Employed by the City of Saint John, but assigned to the Saint John Parking Commission 1 WO2 Commissionaire 5 Parking Attendant Commissionaires 1 Maintenance Worker - works year round - full time 1 Maintenance Worker - works 30 -40 hours per week from May to September In addition to the above staff, the Saint John Parking Commission was assigned the responsibility of administering the on- street parking program for the Saint John Police Force as well as office - related procedures. Under the present agreement, the Saint John Police Force pays the Saint John Parking Commission a fee of $20,000 per year or 7% of the gross voluntary fines, whichever is the greatest, to administer the on- street parking program. The staff, shown below, work under the supervision of the Saint John Parking Commission. Salaries for the support people shown below are not included in the Saint John Parking Commission budget because the City of Saint John receives all the revenues from the meters and fines. 1 Summons Clerk-Typist 1 WO2 Commissionaire 5 By -law Enforcement Commissionaires (Four commissionaires cover the metered areas and one commissionaire covers the time zone areas of the uptown area of Saint John. Upgrading Parkina Lots The Saint John Parking Commission carried out its regular maintenance program that includes cleaning, line painting, general painting and landscape maintenance. CON PARKING RATES During 2006, parking rates varied for monthly parking according to their distance from the central core in the following manner: 3 Sydney Street Lot, Behind Service NB, Lot K per day. LOT# LOCATION MONTHLY CHARGE HST Included 1 Barbours Lot, Water Street Lot R $1.25 per hour $76.33 3 Sydney Street Lot, Behind Service NB, Lot K per day. $76.33 4 Red Rose Parking Lot, Lot RR $65.42 5 Trinity Royal Lot, Beside Royal Bank, Lot N $76.33 16 Pu sle "C" - Water Street $44.61 10 Canterbury Street Parking Garage, Lot CA Lower $86.74 11 CNR, Lot T $51.55 12 Smythe Street, Lot S $60.97 13 Dorchester Street, Lot E $66.42 14 Peters Street, Lot P $60.97 15 King Street East, Lot Q $60.97 Water Street, Lot H - Lot Closed Jul 1, 2006 $49.57 17 Princess & Canterbury, Lot B $66.42 18 Old City Hall, Lot O $66.42 19 Germain Street, Lot G $66.42 20. Water Street, Lot J $69.39 21. Pu sle "A ", Lot A $69.39 22. Old Grain Elevator Site, Lot W $49.57 23. Carmarthen - Leinster Street, Lot C Closed July 1, 07 $60.97 24. Exmouth Street, Lot X $47.57 25. Duke & Sydney Street, Lot U $47.58 26. St. Joseph's Parking Lot, Lot SJ $57.47 27. Duke & Charlotte Street, Lot ST $59.47 28. Waterloo & Exmouth Street, Lot WE $57.49 29. Prince Edward Street Parkin Lot $51.55 34. Princess & Charlotte Street $65.42 35. Princess & Charlotte Street Garage $64.26 37. Queen & Carmarthen Street Parkin Lot $34.20 Wellington Row Parkin Lot $76.33 ABEC $66.42 Market Square Parking Garage had a monthly rate of $110.00 at per month including HST and Brunswick Square Parking Garage had a monthly rate of $110.00 $1.25 per hour up per month including HST. The hourly rate of our machine - operated parking lots at the Aquatic Centre, the Canterbury Street Parking Garage, Charlotte Street (Old Shoppers), Red Rose and Trinity Royal is $1.25 per hour. The hourly rate at our manned parking lots (Water Street, Sydney Street and Wellington Row is $1.25 per hour up to a maximum of $8.00 per day. The hourly rate on our metered parking lots on Union Street and St. Patrick Street is $1.25 per hour. 7 PARKING SPACES: Outlined below are the number of parking spaces controlled directly or indirectly by the City of Saint John and the Saint John Parking Commission. Water Street Parking Lot #2 Behind Customs Buildin Monthl 70 Water Street Parking Lot #3 Behind Harbour Buildin Monthl 35 LOCATION # OF SPACES On- Street Parking Meters Controlled by Saint John Parking Commission 754 Water Street Parkin Lot Manned 100 Water Street Parking Lot #2 Behind Customs Buildin Monthl 70 Water Street Parking Lot #3 Behind Harbour Buildin Monthl 35 Pugsley A Parkin Lot (Monthly) 202 Red Rose Parkin Lot (Machine-Operated) 43 Sm he Street Parkin Lot (Monthly) 107 CNR, Lot T Parkin Lot (Monthly) 44 Aquatic Centre Parkin Lot (Mach ine -O erated 24 Charlotte Street Old Shoppers) Parkin Lot (Mach ine -O erated 24 Peters Street Parkin Lot (Monthly) 109 Germain Street Parkin Lot (Monthly) 24 Canterbury Street Parking Garage (Monthly/Machine-Operated) 47 Dorchester Street Parkin Lot (Monthly) 20 Princess & Canterbury Street Parkin Lot (Monthly) 13 Old City Hall Parkin Lot (Monthly) 15 Sydney Street Parkin Lot Manned & Monthly) 86 King Street East Parkin Lot (Monthly) 120 Wellington Row /Union Street Parkin Lot Manned 107 Grain Elevator Site (Monthly) 80 Carmarthen & Leinster Street Lot (Monthly) 64 Duke & Sydney Street Lot (Monthly) 50 Duke & Charlotte Street Lot (Monthly) 109 St. Joseph's Parkin Lot (Monthly) 37 Prince Edward Street Parkin Lot (Monthly) 15 Exmouth Street Parkin Lot (Monthly) 55 Waterloo & Exmouth Street Parking Lot 33 Trinity Royal Parkin Lot (Monthly/Machine-Operated) Princess & Charlotte Street (including Garage) 127 145 Queen & Carmarthen Street Parking Lot *Brunswick Square Parking Garage * *Market Square Parkin Garage ** *Harbour Station Parkin Lot * ** *Mercantile Centre Parking Garage TOTAL 54 750 550 450 110 4573 *Owned by Fortis Properties Limited and the garage is operated Imperial Parking. * *Operated by Canpark Services under a management agreement with Market Square Development Corporation ** *Operated by Harbour Station for monthly parking and special event parking. * ** *Operated by Ashford for Hourly and Monthly Parking. 21 1:411TA711 N /I:CeweiT`. In August 2006, the Saint Jahn Parking Commission entered into an arrangement with the Atlantic Health Sciences Corporation to run their parking operation at St. Joseph's Hospital which has a mix of hourly, daily and monthly staff parking spaces. The Saint John Parking Commission has placed capital cost funding into the project and these funds will be repaid over a five year period from the revenue generated in the parking lots. The two parking lots used for hourly and daily parking have the capacity for approximately 160 vehicles. The doctors who parked in front of the hospital who occupied 15 -20 spaces will move to the back of the hospital and free up those spaces for patron. As you are aware, the Saint John Parking Commission is carrying out a Strategic Parking Plan - Phase 2 for uptown Saint John Area that will be completed in January or February 2006, Phase 2 of this study will identify priority sites for future parking structures and estimate the cost of building parking structures. PARKING MAP Over the past few summers, we have worked with the City Tourism Department and Uptown Saint John Inc. to provide incoming tourists with a map outlining the parking areas of the City of Saint John. In addition, we rent advertising from time to time in various local publications such as Explore, Here, Choices after 50, and other local publications. We will continue to work with these groups to update our parking maps each summer. PO STAFF BACKGROUND: Mr. Richard Smith The General Manager is the only individual who is employed full -time by the Saint John Parking Commission. Prior to joining the Saint John Parking Commission, Richard worked as a Bank Inspector at the Bank of Nova Scotia for ten years. Ms. Valerie Judge Valerie is employed by the City of Saint John; however, she is assigned to the Parking Commission and performs the day -to -day Ms. Sherry Mason administrative work in addition to her duties as Recording Secretary at the Saint John Parking Commission meetings. Sherry join the SJPC in June 2006 and has taken over the duties of Valerie Judge who moved to Municipal Operations on Rothesay Avenue. Ms. Pam Dupuis Pam is employed by the City of Saint John; however, she is assigned to the Parking Commission as a Summons Clerk- Typist. This position was created in November 1987 as a permanent position in order to fulfill a shortfall in the staffing required for processing tickets and summonses in our office. Mr. Roy Haddad Roy is a WO2 with the Corps of Commissionaires. He joined the Saint John Parking Commission in 1996, after spending 14.5 years in the Canadian Armed Forces. His duties are as follows: • Supervises the commissionaires at our hourly /daily lots and oversees the on- street parking program. • Patrols our parking lots regularly, City -owned lots and City Hall parking garage to ensure only authorized parkers use assigned spaces. Completes other duties as assigned by the General Manager. Mr. Randy Lundrigan Randy is presently employed as the parking lot maintenance person. Previously, he was employed as a by -law enforcement officer since 1997. PARKING ATTENDANTS Mr. David Rising David works at our Water Street Parking Lot as a Parking Attendant on a contract basis from Spencer Investments Limited. Spencer Investments Limited is a company that the Saint John Parking Commission has a lease arrangement with on the Trinity Royal Parking Lot. Mr. Steve LeBlanc Steve is a member of the Corps of Commissionaires who joined the Parking Commission on January 24, 1994. Prior to working for the Parking Commission, Steve had worked in security with various companies. 10 Mr. Terry Smith Terry is a member of the Corps of Commissionaires who joined the Parking Commission in November 1999. Prior to working for the Parking Commission, Terry held various jobs as a Kitchen Manager and various other positions in the cooking profession. Terry spent 13 years in the Canadian Navy. Mr. John Steele John is a member of the Corps of Commissionaires who joined the Parking Commission in the spring of 1998. John spent 25 years in the Canadian Armed Forces and worked with the Frigate Program for 10 years. PARKING METER & CITY BY -LAW ENFORCEMENT OFFICERS Mr. Andy Andy is a WO2 with the Corps of Commissionaires who has worked for Van den Biggelaar the Saint John Parking Commission since August 1990. Prior to working for the Saint John Parking Commission, Andy worked for the Commissionaires at various posts. He served 7.5 years in the Canadian Armed Forces. His duties are as follows: Supervision of on- street enforcement officers Parking ticket complaints 0 Collection of unpaid parking fines • Administers the Residential Parking Permit Program ff Other miscellaneous duties as assigned by the General Manager Mr. Brian DeAmbrose Brian is a Sergeant with the Corps of Commissionaires who has worked for the Saint John Parking Commission since January 1997. Prior to working for the Commission, Brian served in the Canadian Armed Forces for 21 years. Mr. Bruce Mason Bruce has been employed with the Corps of Commissionaires since May 14, 2004 after serving 20 years in the Canadian Armed Forces. Ms. Cheryl Smith Cheryl joined the Parking Commission on September 23, 2004. Prior to working with the Parking Commission, Cheryl was living and working in Newfoundland. Mr. Jan Stephenson Jan joined the Parking Commission on November 3, 2004. Prior to working with the Parking Commission, Jan worked at various jobs for the Corps of Commissionaires. Mr. Ron Davis Ron joined the Parking Commission on June 29, 2005. Prior to working with the Parking Commission, Ron worked with Hughes Survey a short period and served 22 years as a member of the Canadian Armed Forces. ASSURANCE SERVICES 11 Financial Statements Saint John Parking Commission December 31, 2006 ERNST & YOUNO LLP 12 CONTENTS Auditors' Report Balance Sheet Statement of Equity Statement of Income 4 Statement of Cash Flow Notes to Financial Statements 6.8 J AUDITORS'REPORT To the Members of the Saint John Parking Commission: We have audited the balance sheet of Saint John Parking Commission as at December 31, 2006 and the statements of equity, income, and cash flow for the year then ended. These financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these the financial position of its operations and Canadian generally ac Saint John, Canada, March 28, 2007. financial statements present fairly, in all material respects, of the Commission as at December 31, 2006 and the results its cash flow for the year then ended in accordance with cepted accounting principles. it e" I LLP Chartered Accountants 01 ERNST& YOUNG 13 Saint John Parking Commission 14 BALANCESHEET As at December 31 i711� II ASSETS Current Cash 2,375 19700 Accounts receivable - trade 124,508 1049912 Other receivables 29,988 Loan receivable from City of Saint John [note 6] 73,570 73,570 Due from City of Saint John 3.027 ono o 17n ooz Fixed Land, off -street parking lots at cost 1,476,949 1,476,949 Options to acquire land 15.152 — LIABILITIES AND EQUITY Current Accounts payable and accrued liabilities 2069027 1509644 Deferred income 11549 10,704 2179576 161,348 See accompanying notes 5.1 Approved by the Commission e 7-r Chairman General Manager 2 J Saint John Parking Commission Year ended December 31 Equity, beginning of year 15 STATEMENT OF EQUITY 2006 2005 5,1381924 5,037,576 Net income for the year 337 393 101 348 Equity, end of year 5 476,317 51138,924 See accompanying notes J Saint John Parking Commission STATEMENT OF INCOME Year ended December 31 Budget Actual Actual 2006 2006 2005 (unaudited) 1 Parking lot rental income 1,433,813 1545 352 1 358 333 18 19 39 22 23 Miscellaneous Bad debt Contribution to Harbour Passage (Note 5) Convention Special projects 15,500 Expenses 14,976 19800 156 1,746 Direct - 1007000 11,000 2 Ground rent/leasing costs 392,645 429,846 3907822 3 Real estate taxes 1847800 164,137 118,512 4 Amortization of other fixed assets 128,400 161,044 97,588 5 Parking lot attendants 1647500 156,662 150,273 6 Maintenance and repairs 767000 499530 92,964 7 Snow removal 1029000 499302 672780 8 Parking lot supervision 369600 40,975 34,089 9 Power 15,000 14 872 13,874 110999945 19066,368 9659902 Administrative 10 Advertising 26,000 15,257 11,172 11 Commission expenses 41800 49627 51091 12 Office 19,450 12,598 99855 13 Postage 61000 6,001 51359 14 Professional fees 24,000 229831 147684 15 Salaries 133,200 151,904 1279667 16 Telephone 7,200 71893 7,676 17 Travel 71200 51939 6,957 18 19 39 22 23 Miscellaneous Bad debt Contribution to Harbour Passage (Note 5) Convention Special projects 15,500 15,287 14,976 19800 156 1,746 - - 1007000 11,000 15,775 5,369 609000 499766 979071 24 Interest 81,000 1332390 85,757 25 Administrative revenue 489000 31,466 29,077 26 Miscellaneous revenue - 1,587 1.706 Net income for the year 126,718 337,393 101.348 See accompanying notes J 16 Saint John Parking Commission STATEMENT OF CASH FLOW Year ended December 31 Operations Net income for the year Items not affecting cash Amortization of other fixed assets Cash provided by (used in) non -cash working capital Accounts receivable - trade Other receivables Due from City of Saint John Prepaid expenses Accounts payable and accrued liabilities Deferred incnme 2006 2005 337,393 1019348 (19,596) 29,988 (257,416) 2,433 55,383 845 ,,., 198,936 (26,889) 3,588 227,646 373 (38,392) Investments Purchase of fixed assets (382,969) (242,342) Loan receivable from City of Saint John 73 570 (123,542) (309 399) (3659884) Increase in cash during the year 675 — Cash, beginning of year 1,700 1.700 See accompanying notes 5 J C 17 Saint John Parking Commission IF NOTES TO FINANCIAL STATEMENTS December 31, 2006 1, GENERAL The Commission is incorporated under an Act of the New Brunswick legislature and its principal activity is the administration and development of parking in the City of Saint John. It is controlled by the City of Saint John. 2, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue Revenues for monthly parking are recorded on an accrual basis. Daily parking revenues are recorded on a cash basis. Fixed, depreciation and amortization Options to acquire land are capitalized and will become part of land cost once exercised. These options expire December 31, 2007. The Canterbury garage structure is being amortized on a straight -line basis over 20 years. Leasehold improvements to leased parking lots are being amortized on a straight -line basis over three to ten years depending upon the period of the leases. Equipment is being amortized on a straight -line basis over three to five years. Expenses Operating expenses are recorded on an accrual basis. J Saint John Parking Commission NOTES TO FINANCIAL STATEMENTS December 31, 2006 3, OTHER FIXED ASSETS 37100 2008 374,200 2009 278,970 2006 289,720 2005 226,520 Accumulated Accumulated Cost amortization Cost amortization Leasehold improvements 11486,351 19193,150 11204,181 1,104,071 Canterbury St. Parking Garage 5239621 279,301 523,621 252,997 Equipment 3442380 207,551 258,733 161 890 29354,352 196809002 19986,535 19518,958 Accumulated amortization 1,680 002 195187958 Net book value 674,350 467,577 4, LEASE COi\ AMMENTS The Commission has various operating leases for parking lots, which expire between 2006 and 2010. The future minimum lease payments for the next five years under these leases are approximately: 2007 37100 2008 374,200 2009 278,970 2010 289,720 2011 226,520 5, CONTRIBUTION TO HARBOUR PASSAGE On June 26, 2002 the Commission approved a contribution of $100,000 to the Harbour Passage Project contingent upon the following conditions being met: • The land dispute between the Saint John Port Authority and Canadian National Railway be settled; • The Saint John Parking Commission has final approval on design; and • Saint John Waterfront Development Partnership must obtain an agreement stating the Saint John Parking Commission has the right to collect revenue from parking fees. J Saint John Parking Commission 20 NOTES TO FINANCIAL STATEMENTS December 31, 2006 5. CONTRIBUTION TO HARBOUR PASSAGE (Continued) On July 24, 2002, the Commission approved the allocation of the $100,000 contribution subject to the following two additional conditions: • Provide funding in the amount of $78,000 to the Harbour Passage Project to develop a parking lot at the Fort Latour site with the provision that if the Saint John Harbour Bridge Authority cancelled the lease agreement, the Saint John Parking Commission would be reimbursed its capital costs on a pro -rated basis. All work must be completed before funds are disbursed. • Provide capital funding in the amount of $22,000 to the Harbour Passage Project to enhance the Long Wharf parking lots. All work must be completed before funds are disbursed. In 2005 these conditions were satisfied and the contribution has been reflected in the Commission's financial statements. The amount has been recorded as a charge against current operations. 6, LOAN RECEIVABLE FROM THE CITY OF SAINT JOHN The Saint John Parking Commission has entered into an agreement with the City of Saint John to purchase new pay arid display machines for the City's On -Street parking. Repayment terms are over 7 years at $73,970 principal per year and interest at prime minus 1.8% starting in 2005. Interest earned for the year was $14,125 (2005 - $10,172) 7, COMPARATIVE FIGURES The comparative financial statements have been reclassified from statements previously presented to conform to the presentation of the 2006 financial statements. J 21 (In order as presented on the Statement of Income.) Statement of Income Year Ended December 31, 2006 We have reviewed our Statement of Income and Expenses for 2006 and have provided the following explanation of why we were under or over our budget projection: INCOME 1. Parkin Loot Rent' Is — Over Budget by $111,539. Monthly parking lot rentals are over budget by $53,1 a9 and the Hourly /Daily parking lots were over budget by approximately $48,000 and the other categories of Residential Parking Permit, Parking Tokens and other revenue categories were over budget by $10,380. EXPENSES Direct 2. Ground Rent/Le sin Costs - Lease cost were over budget in 2006 by $37,201 due new unbudgeted leas , payments to Port of Saint John, Commercial Properties and payment of lease payments to Saint John Non - Profit Housing for property they purchased from the Province of N.B. and we from Non - Profit on Leinster and Carmarthen Street. 3. Property Taxes - Under budget in 2006 by $20,663 because we under estimated the cost of property taxes in our budget for 2006. 4. Amortization of L 5 21d Im rovements - Estimated leasehold improvements were higher by $32,64 than we budgeted in 2006 due to the leasehold improvement in the St. Joseph's Hospital Lots. We did not upgrade at the Old Grain Elevator Site on Water Street and did not purchase new equipment at Wellington Row as budgeted. 5. Parkin Lot Atten ants and Maintenance Staff— Parking Lot attendants were under budget by $10,913 in 2006 because we projected an increase in the hourly parking attendant salary that did not take place until later in the year and because we had one less maintenance person working the last 3 -4 months of the year. 6. Maintenance & 5egair — Under Budget in 2006 by $26,470. Last year we transferred salaries from the imaintenance category to the Parking Attendant and Maintenance Staff Budget and did not spend as much monies on maintenance as we projected. 7. Snow Removal Cost — Under budget by $ 52,698 in 2006, due to a mild winter with lower than expected snow fall. These cost also included the snow plowing cost at St. Joseph's Hospital. We calculate our snow plowing budget by allowing 18 storms plus 50 hours for salting and sanding. Our snow plowing /removal contract runs from November 15 to April 15 of the next year. 8. Parking Lot Supgrvision — Slightly over budget in 2006. Power— Slightly under budget in 2006. 22 ADMINISTRATIVE 10. Advertising - Slightly under budget in 2006 by $10, 743. We will retain our $26,000 budget in 2006 to help promote parking in the uptown area and our Ride Sharing Program in 2007. Advertising funds will be expended in joint projects with Uptown Saint John Inc. or Parking Commission projects. 11. Commission Expenses - Slightly under budget in 2006. 12. Office Exoenses - Under budget by $ 6,852 in 2006. We spent less money than anticipated on office supplies. 13. Postage - On budget in 2006. 14, Professional Fees - Slightly under budget by $ 3,316. Professional fees include legal fees, lease agreements, accounting fees and engineering fees and the costs were less than we projected in 2006. 15. Salaries - Over budget in 2006 by $18,704. Salaries in this category include the cost of wages and benefits for the General Manager and the Administrative Assistant. The General Manager's salary was re- assessed in 2006 and salary was increased Salary Step D Group 6 based on the City Management Salary and the Administrative Assistant will be paid the equivalent of Union Group 5. 16. Telephone - Slightly over budget in 2006. 17. Travel - Slightly under budget in 2006. 18. Miscellaneous - On budget in 2006. 19. Bad Debt - Slighply under budget in 2006. 20. Contribution to Harbour Passage (Note 3) - The $100,000 contribution to Harbour Passage was paid in 2005. 21. Convention Ex eases - Under Budget in 2006 by $4,775. The Canadian Parking Association Convention was held in Edmonton, Alberta, Ontario in 2006 and will be held in Charlotte, PEI in 2007. 22. Special Projects 7 Under budget by $10,234. The cost under special projects included some final costs rlelating to Phase 2 of the Strategic Parking Plan completed in February 2006. In addition,', we worked with Saint John Transit to develop a new Ride Sharing Program that will come on line with the Park and Ride Program in September 2007. 23. Site Feasibility Stydv- Under budget by $ 20,000 because we did not use the funding to carry out the study in 2006. OTHER INCOME 24. Interest Income -!Over budget by $52,390 in 2006. We were over budget because the rate of return was higher in 2006. 25. Administrative Revenue - Under budget in 2006 by $16,534. We over estimated our administrative fee. Our administration fee is based on a management contract with the Saint John Police Force which pays the Saint John Parking Commission a fee of $20,000 23 or 7% of the gross voluntary fines, whichever is the greatest, to administer the on- street parking program.' 26. Miscellaneous ROvenue - Under budget by $ 1,587. SAINT JOHN August 17, 2007 LORNE F LAWLESS TRANSIT CENTRE 951 FAIRVILLE BLVD. / 951 BOUL. FAIRVILLE SAINT 'JOHN, N. B. CANADA/ SAINT JOHN,(N:B.) CANADA E2M 5t9 Mayor Norm McFarlan4 And members of Co mon Council City of Saint John P.O. Box 1971 Saint John, NB E2L 4L1 Dear Mayor and Councilors: TRANSIT INFORMATION (506) 658.4700 www. cityof saintjohn.com GENERALOFFICES (50(I) 658 -4710 FAX (506) 658 -4704 As of June 30, 2007, Sa nt John Transit has been operating very close to budget and our current results show ou year to date at $10,000 over our budget as compared to $13,000 over at this point last year. Saint John Transit has some concern for the balance of the year in that our total budget for this year is the same as last year's actual and our costs have increased year over year. Our concern originates with the City of Saint John Finance Department's indication that a review of our financial situation would suggest we have a potential to go over budget by about $140,000. The Commission has asked that I bring these concerns to the attention of Common Council. Yours truly, SAINT JQHN TRANS T COMMISSION ael Hunter, airman cc. Saint John Transit Oommission The City of Saint John September 24, 2007 His Worship Mayor Norman McFarlane And Members of Common Council Your Worship and Councillors: RE: Engagement of Chartwell Inc. At the most recent meeting of the Vision 2015 Steering Committee held on Tuesday, October 11, 2007 the Committee discussed the possibility of engaging Chartwell Inc. to carry -out a review of activities to date associated with the Vision 2015 Program. While the Committee remains very comfortable with the approach being taken on the Program to date there have been concerns raised by other Council members and members of the Public as to whether the work is consistent with the findings of the Operational Review completed in 2005. Aside from these concerns the Committee also recognizes the benefit that can be derived from an independent assessment of progress to date given the comprehensive nature of the change process we are involved with. As a result of considering this matter the Committee is requesting Council's approval to re- engage Chartwell Inc to complete the following work assignment: 1. to review Program Charters, support material and activity to date associated with all projects under the Vision 2015 Program including: Communications Audit, Service Profile Revision, Business Improvement Initiatives, Community Vision, Planning Framework and Governance; 2. to visit Saint John and meet with Program staff and the Vision 2015 Committee to better understand steps taken to date and work plans for the coming year; 3. to compare the activities to date with recommendations from the Operational Review and best practices in municipal field including resource allocation and utilization and; 4. to review Government Funding opportunities that should be pursued to support the on -going work plan. 4 SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 Following completion of this work Chartwell would be asked to present a final report on their observations and findings to the Vision 2015 Committee for consideration in planning work activities for the coming year. The Committee would then provide Common Council with a complete update and recommendations for next steps. This was not a planned expenditure for this year and while the Committee hopes to be able to accommodate the costs associated with this work with the over -all Vision 2015 budget there may be slight cost over -runs as a result of this work. RECOMMENDATION: That the Vision 2015 Committee be authorized to proceed with the engagement of Chartwell Inc. to complete work assignment as detailed in this report. Respectfully submitted, I r- C 'Councillor Glen Tait Chair Vision 2015 Steering Committee September 24, 2007 Re: Committee of the Whole Report Deputy Mayor and Councillors: The Committee of the Whole having met on September 17, 2007 and having heard from a delegation from UNBSJ on the issue of the recent Post Secondary Report on Education, makes the following recommendation to be considered at this evening's open meeting of Council. "Whereas the demise of UNB -SJ would make Saint John, the largest Anglophone city in our province, the only city in Canada of its size without a university! Whereas over the past forty years and indeed today, taxpayers, local government, families and corporations have invested in UNB SAINT JOHN, specifically, time, expertise, and financial assistance to build and retain its status as a highly recognized institute of higher learning Whereas the present growth and vitality of our city will only be sustained long term with the presence of UNB -SJ as an essential component of our social, cultural and economic fabric Whereas the city stands to lose our dedicated medical school, without UNB -SJ with its existing strong science and arts programs, graduate faculty and research capabilities, as securing a partner medical school would be next to impossible with only a polytech institute Whereas our city needs UNB -SJ to educate people for non - industrial jobs and without it, there would be a cumulative effect of the following: (A) The retirement of our baby boomer business, economic, social, cultural, education and health care personnel etc. (B) Decreased numbers of local university trained professionals who tend to stay in Saint John (C) Decreased immigration of young families and prospective leaders who tend to select homes in a city with a university All of which would see a city that has flourished, left without this essential group of professionals who are needed to complement the highly valued and much needed graduates of NBCC Whereas UNB -SJ has afforded our high numbers of single parents, low and middle income, youth and mature students, the only affordable means of securing undergraduate degrees and many master's courses on site. Be it resolved: That the Mayor and Common Council send a letter to the Premier and Minister of post- secondary education stating that UNB -Saint John should remain intact as an institution of higher learning And further be it resolved that alternatives be explored that build on the strengths of our two fine educational institutions, NBCC and UNB -SJ with the immediate establishment of a Mayor's task force comprised of stakeholders in greater Saint John region." Yours truly, Norm McFarlane Mayor