2009-11-16_Agenda Packet--Dossier de l'ordre du jourm;
City of Saint John
Common Council Meeting
Monday, November 16, 2009
Location: 8t'' Floor Boardroom City Hall
Committee of the Whole
1. Call to Order
5:00 p.m. Stn Floor Boardroom City Hall
1.1 Value Engineering Update
1.2 Employment Matter 1(_).2(4)(b,j)
City of Saint John
Seance du Conseil communal
Le Lundi 16 Novembre , 2009
Lieu : Salle de conference du 8e etage a 1'h6tel de ville
Comite plenier
1. Ouverture de la seance
17 h Salle de conference du 8e Rage a 1'h6tel de ville
1.1 Services d'ingenierie de la valeur
1.2 Question relative a 1'emploi - alinea 10.2(4)j)
The yofsl 'John
November 12, 2009
His Worship Mayor Ivan Court and Members of Common Council,
Subject: Committee of the Whole Closed Session
The Common Council meeting of November 16th, 2009 contains the following items on the
agenda: 1.2 Employment Matter 10.2(4)(b,j)
Section 10.2(4) of the Municipalities Act states: "If it is necessary at a meeting of council, or
committee of council, to discuss any of the following matters, the public may be excluded from
the meeting for the duration of the discussion":
(b) "personal information"
(j) "labour and employment matters, including the negotiating of collective agreements".
Sincerely,
s. ,
Jonathan Taylor
Assistant Common Clerk
o-
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4LI I www.saintjohn.ca I C.C? 1971 Saint John, N.-B. Canada E2L 4L1
REPORT TO COMMON COUNCIL
M&C2009-372
November 12", 2009
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council,
SUBJECT: VALUE ENGINEERING PRESENTATION
ACTION PLAN FOR SAFE. CLEAN DRINKING WATER
BACKGROUND
The Action Plan for Safe, Clean Drinking Water (Part 13 - Assuring Value)
outlined a systematic, function-based evaluation process designed to
assure optimal performance and best value for the investments being
made in water system upgrades.
A proposal for value engineering services was accepted and a
series of three VE workshops conducted earlier this year:
1. System-Wide / Major Issues
2. Program Delivery Strategy
3. Detailed Technical Review - Treatment and Infrastructure Needs
The Cater Sahu 11ohn
Achieving best value involves studying every critical aspect of planned
water system upgrades, including treatment specifications, number and
capacity of plants, project delivery options, risk, and source sustainability. The process
analyzed issues objectively and looked for innovative, practical solutions that offered
the lowest possible life cycle costs.
Value = Essential Functions / Resources
PurDOse of this Resort
The purpose of this report is to ask Council to schedule a presentation of the
recommendations of the value engineering review of the Action Plan for Safe, Clean
Drinking Water on Monday, November 30t", 2009 in Open Committee of the Whole. The
presentation will be made by Don Stafford (Robinson Stafford & Rude, Inc.) and David
Wilson (NCE), the value engineering team leaders and facilitators.
OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE
VALUE ENGINEERING PRESENTATION NOVEMBER 12TH, 2009
ACTION PLAN FOR SAFE, CLEAN DRINKING WATER PAGE
ANALYSIS
Three multi-disciplinary teams of specialists from across North America (separate team
for each phase), working with Saint John Water representatives and design consultants,
applied formal value engineering methodology through three phases of evaluation.
Phase 1: System-Wide / Major Issues This team was presented with a range of
strategic questions, including number and locations of treatment facilities, the most
appropriate capacities, separate potable and industrial water systems East, essential
transmission upgrades, and a second river crossing and East-West interconnection.
Phase 2: Program Delivery Strategy The second step focused on the program delivery
strategy. It assessed alternative ownership and project delivery options, including risks
associated with the different approaches.
Phase 3: Detailed Technical Review - Treatment and Infrastructure Needs The third and
final workshop involved an analysis of technical considerations; specific treatment and
system infrastructure needs.
CONCLUSION
The value engineering consultants are finalizing their reports and Council should now
be briefed on the process. The Action Plan for Safe, Clean Drinking Water will be
updated and implementation of the upgrade programme guided by this VE advice.
Changes will be proposed. Some of these will improve performance and/or reduce
overall costs; others will present new challenges. The City will need to work through
each of the recommended changes, complete necessary planning and engineering, and
move to detailed design for specific treatment and system infrastructure requirements.
As Council seeks funding support for full programme implementation, we must be ever
conscious of the drinking water risks that exist today and the need for timely decisions.
RECOMMENDATION
It is recommended that Common Council schedule a VE presentation on safe, clean
drinking water for Monday, November 30t", 2009 in Open Committee of the Whole.
Respectfully submitted,
J.M. Paul Groody, P. Eng.
Commissioner,
For Saint,John Water
J. Patrick Woods, CGA
Acting City Manager
OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE