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2009-02-02_Agenda Packet--Dossier de l'ordre du jour4: City of Saint John Common Council Meeting Monday, February 02, 2009 Committee of the Whole 1. Call to Order 5:00 p.m. 8th Floor Boardroom 1.0 Procedural Matter 1.1 Nominating Committee 10.2(4)(b) 1.2 Personnel Issue 10.2(4)(b) 1.3 Personnel Issue 10.2(4)(f,j) 1.4 Personnel Issue 10.2(4)(f,j) Regular Meeting 1. Call to Order — Prayer 5:45 p.m. Council Chamber 2. Approval of Minutes 2.1 Minutes of January 12, 2009 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Letter to Council Rothesay Ave Flooding (Recommendation: Refer to City Manager) 5.2 Update Webcasting of City Council Meetings (Recommendation: Receive for Information) 5.3 Lease Renewal for 223 Rodney Terminal Sewer Outfall (Recommendation in Report) 5.4 Saint John Suicide Prevention Committee Request to Present (Recommendation: Refer to Clerk to Schedule) 5.5 Saint John Board of Trade Commending Members of Saint John Indsutrial Parks (Recommendation: Receive for Information) 5.6 Saint John Waterfront Development Amendment to the Market Square Head Lease for Central Building Complex (Recommendation: Support the Request and Refer to City Solicitor) 6. Members Comments 7. Proclamation 7.1 Heart Month 7.2 Suicide Prevention Month 8. Delegations/ Presentations 9. Public Hearings 7:00 p.m. 9.1(a) Proposed Zoning By -Law 296 Morrison Rd 9.1(b) Planning Advisory Committee Recommending Rezoning 9.2(a) Proposed Municipal Plan and Rezoning Amendments Peel Plaza 9.2(b) Planning Advisory Committee Recommending Rezoning Amendments 10. Consideration of By -laws 10.1 Business Improvement Levy By -Law 10.2(a,b) Proposed Municipal Plan and Rezoning Amendment 435 Boars Head Rd 10.2(c) Section 39 Conditions 10.2(d) Planning Advisory Committee Recommendation. 10.3 (a,b) Proposed Municipal Plan and Rezoning Amendments 14 McLaughlin Cres 10.3(c) Section 39 Conditions 11. Submissions by Council Members 11.1 Pension Amendments (Councillor Titus) 11.2 Enterprise Saint John (Councillor McGuire) 11.3 Local Government and Regions (Councillor McGuire) 11.4 2009 Federal Budget (Councillor McGuire) 11.5 Poverty Reduction Awareness - Vibrant Communities (Councillor McGuire) 12. Business Matters - Municipal Officers 12.1 2009 Proposed Capital Budget /General Fund 12.2 Saint John Water 2008 Annual Water Report 12.3 Action Plan for Safe, Clean Drinking Water (January 2009 Revised) 12.4 Value Engineering Services - Action Plan for Safe, Clean Drinking Water 12.5 Princess St (Prince William St to Charlotte St) Watermain, Sanitary and Storm Sewer Installation and Street Reconstruction 12.6 Proposed Public Hearing Dates 783 Hilcrest Rd 1180 Loch Lomand Rd 595 Hillcrest Rd and Recinding Motion 12.7 Proposed Municipal Plan Amendment 43 -51 Golden Grove Rd 13. Committee Reports 13.1 Planning Advisory Committee Recommending Subdivision 57 Eldersley Ave 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment 4: City of Saint John Seance du conseil communal Le lundi 2 fevrier 2009 Comite plenier 1. Ouverture de la seance 17 h — Salle de conference du 8' etage 1.0 Question de procedure 1.1 Comite des candidatures — alinea 10.2(4)b) 1.2 Question relative au personnel — alineas 10.2(4)f, j) 1.3 Question relative au personnel — alineas 10.2(4)f, j) 1.4 Question relative au personnel — alinea 10.2(4)b) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 17 h 45 — Salle du conseil 2. Approbation du proses- verbal 2.1 Proces- verbal de la seance tenue le 12 janvier 2009 3. Adoption de l'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Lettre au conseil concernant l'inondation de l'avenue Rothesay (recommandation : remettre au directeur general) 5.2 Mise a jour de la diffusion Web des seances du conseil (recommendation: accepter a titre informatif) 5.3 Reconduction du bail ri 223 relatif a 1'emissaire du terminal Rodney (recommandation figurant au rapport) 5.4 Demande soumise par le Comite de prevention du suicide Saint John Suicide Prevention Committee qui desire se presenter devant le conseil (recommandation transmettre a la greffiere pour qu'une date de presentation soit fixee) 5.5 Felicitations de la chambre de commerce de Saint John a 1'egard des membres de Saint John Industrial Parks (recommandation : accepter a titre informatif) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Le mois du caeur 7.2 Mois de prevention contre le suicide 8. Delegations et presentations 9. Audiences publiques 19b 9.1a) Projet de modification de 1'arret6 de zonage visant le 296, chemin Morrison 9. lb) Rapport du Comit6 consultatif d'urbanisme recommandant le rezonage 9.2b) Projet de modification du plan municipal et du rezonage visant la place Peel 9.2b) Comit6 consultatif d'urbanisme recommandant les modifications du rezonage 10. Etude des arretes municipaux 10.1 Arret6 sur la taxe d'am6lioration des affaires 10.2a, b) Projet de modification du plan municipal et du rezonage visant le 435, chemin Boars Head 10.2c) Conditions impos6es par Particle 39 10.2d) Recommandation du Comit6 consultatif d'urbanisme 10.3a, b) Projet de modification du plan municipal et du rezonage visant le 14, croissant McLaughlin 10.3c) Conditions impos6es par Particle 39 11. Interventions des membres du conseil 11.1 Modifications du regime de retraite (conseiller Titus) 11.2 Enterprise Saint John (conseiller McGuire) 11.3 Gouvernements locaux et regions (conseiller McGuire) 11.4 Budget f6d6ral 2009 (conseiller McGuire) 11.5 Sensibilisation relative a la reduction de la pauvret6 — Communaut6s vivantes (conseiller McGuire) 12. Affaires municipales evoqu6es par les fonctionnaires municipaux 12.1 Proposition du budget d'immobilisations de 2009 12.2 Rapport annuel de 2008 relatif au r6seau d'aqueduc de Saint John 12.3 Plan d'action pour la salubrit6 et la propret6 de 1eau potable (revision de j anvier 2009) 12.4 Value Engineering Services — Plan d'action pour la salubrit6 et la propret6 de 1eau potable 12.5 Conduite d'eau principale, installations sanitaires et 6gouts pluviaux sur la rue Princess (de la rue Prince William a la rue Charlotte) et travaux de refection de la rue 12.6 Dates propos6es pour les audiences publiques visant le 783, chemin Hillcrest, le 1180, chemin Loch Lomand et le 595, chemin Hillcrest et motion d'annulation 12.7 Projet de modification du plan municipal visant le 43 -51, chemin Golden Grove 13. Rapports deposes par les comites 13.1 Comit6 consultatif d'urbanisme recommandant le projet de lotissement visant le 57, avenue Eldersley 13.2 Modification de 1'am6nagement du secteur riverain de Saint John concernant le bail principal de Market Square pour le complexe immobilier central 14. Etude des sujets ecartes des questions soumises a 1'approbation du consed 15. Correspondance generale 16. Levee de la seance c =: la... J Api January 30, 2009 His Worship Mayor Ivan Court and Members of Council Your Worship and Councillors, Subject: Committee of the Whole Closed Session February 2, 2009 At its meeting on November 17, 2008, Common Council passed the following resolution: "RESOLVED that all agenda items considered for Committee of the Whole closed session meetings contain a preamble explaining the justification for the item being handled confidentially ". The Common Council meeting of February 2, 2009 has the following items of the agenda: 1.1 Nominating Committee 10.2(4)(b): Involves personal information relating to the appointments of individuals to committees. 1.2 Personnel Issue 10.2(4)(b,j); (b) Personal information. (j) Labour and employment matters. 1.3 Personnel Issue 10.2(4)(f,j): (f) Information concerning legal opinions provided to the municipality by a municipal solicitor, or privileged communications as between solicitor and client in a matter of municipal business. (j) Labour and employment matters. 1.4 Personnel Issue 10.2(4)(f,j): (f) Information concerning legal opinions provided to the municipality by a municipal solicitor, or privileged communications as between solicitor and client in a matter of municipal business. (j) Labour and employment matters- Respectfully Submitted, Jonathan Taylor, sistant Common Clerk R, -..N SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 vw w.saintjohn -ca C.P. 1971 Saint John, N. -B. Canada E2L 4L1 [e 94 -227 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL —JANUARY 12, 2009 5:00 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Killen, Higgins, McGuire, Mott, Snook, Sullivan, and Titus -and - T. Totten, City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; P. Groody, Commissioner of Municipal Operations; K. Forrest, Commissioner of Planning and Development; W. Edwards, Commissioner of Buildings and Inspection Services; A. Beckett, Deputy City Manager; P. Woods, Deputy City Manager; Bill Reid, Chief of Police; R. Simonds, Fire Chief, B. Morrison, Commissioner of Leisure Services; E. Gormley, Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN A L'HOTEL DE VILLE, LE 12 JANVIER 2009 A 17 H Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, Killen, Higgins, McGuire, Mott, Snook, Sullivan et Titus et T. Totten, directeur general; J. Nugent, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; P. Groody, commissaire aux operations municipales; K. Forrest, commissaire a I'urbanisme et au developpement; W. Edwards, commissaire aux services d'inspection et des batiments; A. Beckett, directeur general adjoint; P. Woods, directeur general adjoint; B. Reid, chef de police; R. Simonds, chef du service d'incendie; B. Morrison, commissaire aux services des loisirs; E. Gormley, greffiere communale. 1. Call To Order — Prayer Mayor Court called the meeting to order and Councillor Snook offered the opening prayer. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court, et le conseiller Snook recite la priere d'ouverture. 2. Approval of Minutes On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the minutes of the meeting of Common Council, held on December 22, 2008 be approved. 94 -228 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 3. Approval of Agenda On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the agenda of this meeting be approved. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que I'ordre du jour de la presente seance soit adopte. A I'issue du vote, la proposition est adoptee. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 That the Greater Saint John Understanding the Early Years Report be received for information 5.2 That the letter from Eric Teed regarding a Town Crier be received for information 5.3 That the follow -up letter from Horst Sauerteig regarding Brunwick Pipeline's Emergency Procedures Manual be referred to the City Manager 5.4 That the letter from Frank Rodgers regarding a Public Enquiry Resolution be received for information 5.5 That the presentation entitled Record of our Management / Professional Employees be received for information 5.6 That as recommended in the submitted report: 1. That The City of Saint John accept the "Offer to Purchase" from HBL Rentals Inc. attached to M &C 2009 — 004 to acquire a municipal services easement in & through lands designated PID 00347930 for the sum of $6740.00 upon the terms and conditions contained in the said "Offer to Purchase "; and 2. That the Mayor and Common Clerk be authorized to sign all necessary documentation. 5.7 That the letter regarding Respectful Public Discourse submitted by the Management Profession Non -Union Association (MPNU) be received for information On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of 5.4 (Letter from Frank Rodgers Regarding Public Enquiry Resolution), which has been identified for debate, be adopted. Question being taken, the motion was carried 94 -229 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 5.5 Que la presentation intitulee Rapport sur notre direction et nos employes professionnels soit acceptee a titre informatif. 5.6 Que, comme le recommande le rapport presente, 1. The City of Saint John accepte I'offre d'achat de HBL Rentals Inc. jointe au contrat no MC 2009 -004 et acquiere une servitude de services municipaux par le bien -fonds inscrit sous le NID 00347930 pour la somme de 6 740 $, conformement a la forme et aux conditions stipulees dans Iadite off re d'achat; 2. le maire et la greffiere communale soient autorises a signer la documentation requise. 5.7 Que la Iettre de la Management Profession Non -Union Association (MPNU) (association des gestionnaires, des professionnels et des employes non syndiques) relative au discours public respectueux soit acceptee a titre informatif. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil, a ('exclusion du point 5.4, Lettre de Frank Rodgers relative a la resolution de I'enquete, selectionne aux fins de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. 6. Members Comments Council members commented on various community events. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that January 19th, 2009 be declared poverty reduction day in the City of Saint John. Question being taken, the motion was carried. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que la date du 19 janvier 2009 soit designee journee de la reduction de la pauvrete dans The City of Saint John. A I'issue du vote, la proposition est adoptee. 7. Proclamation The Mayor declared the week of January 18th to January 24th, 2009 as MindCare's Mental Health Matters week. 7. Proclamation Le maire declare que la semaine du 18 au 24 janvier 2009 constitue la Semaine des questions de sante mentale de MindCare. 8. Delegations /Presentations 8.1(a) Peel Plaza Steering Committee Project Delivery Options Executive 94 -230 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 The City Solicitor stated that a contract will be developed to clearly outline the balance of work that Deloitte and Touche will provide. The contract will be presented to Council for formal approval and subsequently executed between the City of Saint John and Deloitte and Touche detailing the nature and scope of work to be provided. 8. Delegations et presentations 8.1a) Resume des options de livraison du projet de comite directeur pour la place Peel. Proposition du conseiller Titus Appuyee par le maire suppleant Chase RESOLU que le conseil adopte les recommandations de 1 a 7 telles qu'elles sont definies dans le rapport de Gianni Ciufo, de Chris Loreto et de Joseph Yu, representants de Deloitte and Touche, et que 1'entreprise Deloitte and Touche LLP soit embauchee pour entreprendre les deuxieme et troisieme phases du projet au cout de 317 839 $ conformement a la proposition soumise. A Tissue du vote, la proposition est adoptee. L'avocat municipal indique qu'un contrat sera redige pour clairement definir les services qui seront assures par Deloitte and Touche. Le contrat sera presente au conseil aux fins d'approbation officielle, apres quoi it sera signe par The City of Saint John et Deloitte and Touche. Le contrat detaillera la nature et 1'(§tendue des services a assurer. 8.1(b) Peel Plaza Full Report On motion of Deputy Mayor Chase Seconded by Councillor Mott RESOLVED that the report from Deloitte entitled Analysis of project delivery options for major infrastructure investments in the Peel Plaza Redevelopment be referred to the Communications Department to be posted on the City's website under the general title of P3 — Police Facility. Question being taken, the motion was carried, with Councillor Court voting nay. 8.1b) Rapport complet sur la place Peel Proposition du maire suppleant Chase Appuyee par le conseiller Mott RESOLU que le rapport de Deloitte Analysis of project delivery options for major infrastructure investments in the Peel Plaza Redevelopment soit transmis au service de communications et qu'il soit affiche sur le site Web de la Ville sous le titre general P3 — Poste de police. A ('issue du vote, la proposition est adoptee. Le conseiller Court vote contre la proposition. 9. Public Hearings 7:00 P.M. 9. Audiences publiques a 19 h 10. Consideration of By -laws 10. Etude des arretes municipaux 94 -231 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 Question being taken, the motion was carried. 11. Interventions des membres du conseil 11.1 Commissions, conseils et comites du conseil communal (conseiller Snook) Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que le directeur general presente un rapport au conseil definissant les mandats et /ou la raison d'etre des divers conseils d'administration, conseils et commissions, puis formule des recommendations sur la fagon d'accroitre 1'efficacite en reduisant le nombre de conseils d'administration, de conseils et de commissions par I'elimination et /ou la fusion de I'un ou I'autre de ces organismes et par I'etablissement de procedures claires de declaration. A I'issue du vote, la proposition est adoptee. 11.2 Community Consultation for Development (Councillor Snook) On motion of Councillor Snook Seconded by Councillor Court Councillor Snook proposed that the City Manager initiate a review of the current process for approving development in Saint John and subsequently present the recommendations to Council. This initial motion was withdrawn with the approval of the seconder. On motion of Councillor Snook Seconded by Councillor Court RESOLVED that upon receiving Dr. Ircha's report on the current planning process, that staff provide to Council a report on the issue of mixed income development, after reviewing legislation on the subject, to determine if it is advisable for it to become the preferred model of the municipality of Saint John, especially in areas where poverty already exists. In addition, Saint John non - profit housing will be asked to present to Council, their recommendations with respect to best - practices for the municipality of Saint John. (Councillor Farren withdrew from the meeting.) Question being taken, the motion was carried. (Councillor Farren re- entered the meeting.) 11.2 Consultation communautaire en vue d'amenagements (conseiller Snook) Proposition du conseiller Snook Appuyee par le conseiller Court Le conseiller Snook propose que le directeur general entame 1'examen du processus actuel d'approbation d'amenagements dans Saint John, et qu'il presente les recommendations au conseil. La proposition initiate est retiree suivant I'approbation de I'appuyeur. Proposition du conseiller Snook Appuyee par le conseiller Court RESOLU que suivant la reception du 94 -232 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 (Le conseiller Farren est de nouveau present a la reunion.) 11.3 Budget / Solid Waste (Councillor Titus) On motion of Councillor Titus Seconded by Councillor McGuire Councillor Titus requested the support of Council to reduce the tax rate by the amount associated with Solid Waste and replace the current system with a user -pay system. The said system to be implemented no later than June 15, 2009, or, if possible, sooner Point of order called by Councillor McGuire citing that the conversation was off - topic. Mayor Court directed the conversation back to the topic at hand. This initial motion was withdrawn with the approval of the seconder. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that Council move toward a user -pay system, replacing the current system of Solid Waste removal, with a report provided by the City Manager by June 15, 2009 and implementation of the user -pay system by January 1, 2010. Councillor Snook and Councillor Farren indicated that they would like to hear the business case on June 15th, before they can make an informed decision on the user -pay system. The Mayor and Councillor Court expressed concern for citizens who may not be able to afford this type of system. Question being taken, the motion was carried, with Mayor Court and Councillors Court, Farren, Mott and Snook voting nay. 11.3 Budget /dechets solides (conseiller Titus) Proposition du conseiller Titus Appuyee par le conseiller McGuire Le conseiller Titus demande le soutien du conseil pour reduire le taux d'imposition du montant He aux dechets solides et pour remplacer le systeme actuel par un systeme utilisateur - payeur. Ledit systeme entrerait en vigueur au plus tard le 15 juin 2009 ou plus tot si possible. Le conseiller McGuire souleve une objection en indiquant que la conversation s'eloigne du sujet. Le maire Court ramene la conversation au sujet en cours. La proposition initiale est retiree suivant I'approbation de I'appuyeur. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que le conseil fasse la transition vers un systeme utilisateur - payeur en remplagant le systeme actuel de collecte de dechets solides et qu'il presente un rapport en ce sens au directeur general d'ici au 15 juin 2009, moyennant quoi le systeme utilisateur - payeur sera mis en oeuvre au plus tard le 1e, janvier 2010. 94 -233 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 12. Business Matters - Municipal Officers 12.1 Questions and Directions from Common Council Re: 2009 Operational Budget On motion of Councillor Sullivan Seconded by Councillor Killen Point of Order called in regard to Deputy Major Chase's comments. The Mayor indicated that his comments would be heard once that item 12.2 was on the table. RESOLVED that Item 12.2 be brought forward, to be addressed with Item 12. 1, as they are related. Question being taken, the motion was carried, with Councillor McGuire voting nay. 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Questions et orientations du conseil communal relativement au budget d'administration de 2009 Proposition du conseiller Sullivan Appuyee par le conseiller Killen Le conseil souleve une objection a propos des commentaires du maire suppleant Chase puisqu'il est d'avis que ceux -ci concernaient le point 12.2. Le maire suppleant indique qu'il formulera ses commentaires une fois que ce point sera aborde. RESOLU que le point 12.2 soit aborde en meme temps que le point 12.1 etant donne qu'ils traitent de la meme question. A I'issue du vote, la proposition est adoptee. Le conseiller McGuire vote contre la proposition. 12.2 Budget Options: Tax Reduction On motion of Councillor Sullivan Seconded by Councillor Killen RESOLVED that Council accept the seven recommendations that the City Manager has put forward in his submitted report as policy including limiting total expenditure growth to not more than 5% for 2009 and 4% for the following three years of Council's mandate. This initial motion was withdrawn with the approval of the seconder On motion of Councillor Sullivan Seconded by Councillor Killen RESOLVED that the City Manager and Commissioner of Finance provide a budget based on the recommended priorities of Council, including limiting total expenditure growth to not more than 5% to be presented at an open Committee of the Whole meeting in Council Chamber at 8:00am, Saturday, January 17, 2009. The City Solicitor expressed his view that as a law making body, Council should not adopt Item #7 in the list of recommendations submitted to Council, stating that from a legal perspective the City of Saint John does not have a viable legal defense under the Pension Benefits Act, citing an obligation to pay the special payment to the Pension Plan in 2009 at a cost of $915,000. 94 -234 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 La proposition initiale est retiree suivant I'approbation de I'appuyeur. Proposition du conseiller Sullivan Appuyee par le conseiller Killen RESOLU que le directeur general et le commissaire aux finances etablissent un budget fonde sur les priorites recommandees par le conseil, notamment limiter la croissance des depenses totales a 5 %, et qu'ils le presentent a une seance publique du comite plenier qui aura lieu dans la salle du conseil le samedi 17 janvier 2009 a 8 h. L'avocat municipal exprime son opinion selon Iaquelle le conseil, en qualite de competence legislative, ne doit pas accepter le point 7 de la Iiste des recommandations soumise, indiquant que, d'un point de vue juridique, The City of Saint John ne dispose pas d'une defense juridique viable en vertu de la Loi sur les prestations de pension, citant une obligation de verser un paiement special a la caisse de retraite en 2009 au montant de 915 000 $. A ('issue du vote, la proposition est adoptee. 13. Committee Reports 13.1 Lord Beaverbrook Rink Re: Recent Repairs and Funding Request On motion of Councillor Farren Seconded by Councillor Killen RESOLVED that the request for approximately $500,000 from Lord Beaverbrook Rink be referred to budget deliberations for the 2009 Capital Budget. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Arena Lord Beaverbrook relativement aux reparations recentes et a une demande de financement Proposition du conseiller Farren Appuyee par le conseiller Killen RESOLU que la demande de financement d'environ 500 000 $ de I'arena Lord Beaverbrook soit transmise aux deliberations du budget d'immobilisations de 2009. A ('issue du vote, la proposition est adoptee. 14. Consideration of Issues Separated from Consent Agenda 14.1 Letter from Frank Rodgers Regarding Public Enquiry Resolution On motion of Councillor Sullivan Seconded by Councillor Snook RESOLVED that the Common Clerk be directed to arrange for the outside legal counsel to meet with Council to discuss policy options with regard to the City Solicitor's membership on the Pension Board. Councillors McGuire and Titus indicated that they felt this issue had already been dealt with. 94 -235 COMMON COUNCIL/CONSEIL COMMUNAL JANUARY 12, 2009 /LE 12 JANVIER 2009 conseil afin qu'ils puissent discuter des possibilites en matiere de politique ayant trait a I'avocat municipal siegeant au conseil d'administration du regime de retrait. Les conseillers McGuire et Titus sont d'avis que cette question a deja ete reglee. A ('issue du vote, la proposition est acceptee. Le maire Court et Ies conseillers Court, Killen, McGuire et Titus votent contre la proposition. 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 10:00 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 22 h. Mayor /maire Common Clerk /greffiere communale A Division of Ultimate Windows & Doors Ltd. To the Mayor & Councilors at the City of Saint John. 382 ROTHESAY AVE SAINT JOHN, NEW BRUNSWICK E2J 2C4 PHONE (506) 657 -4555 FAX (506) 657 -4508 I am writing you today with my concerns on the proposed approval of the Costco Super Store project. As a retailer and land owner on Rothesay Ave, I am very concerned about what is going to happen to Rothesay Ave and the water that is already become an issue in this troublesome area, and also how it is going to be addressed. I have been a merchant on the Ave for S years, and have seen first hand, the changes that have been happening in this area. With the development of the East point shopping area, and now another Mega building in the process of approval, what new water issues are going to be created? I know there are plans in place for water diversion to marry into these developments, but please do not wait until every merchant on Rothesay Ave is under a foot of water, before you see the need to implement these plans. In heavy rain, Rothesay Ave floods almost instantly, with this new development it will mean that much more water flowing down the already over flowing storm drains and the hills. Paved asphalt doesn't seem to absorb water well. Like I said, I know there is a plan in place, please fix the first water issue created by East Point and other developments on the hill, before sending hundreds of thousands of gallons of water down onto businesses that do not deserve to be put under water for the sake of a new development. I talked to an engineer that was employed with the City, but has recently taken another job. I expressed my concerns to him, about the existing and impending water issue. His comment to me was, you're right. With all the natural catch basins removed from the hills the water issue will only go from bad to worse. I am not against development; however this proposal will have a very negative impact on a lot of businesses in the low lying areas. We all pay our taxes, and the tax base on Rothesay Ave is extensive. Please consider carefully, a decision that can become a complete and utter nightmare, if the proper steps are not taken in the proper sequence. There is a problem now. Peter Lewis & Peter Gallant. Ultimate Windows 382 Rotheasay Ave. 657 -4555 16 February 2, 2009 His Worship Mayor Ivan Court and Councillors Subject: Webcasting of City Council Meetings Your Worship and Councillors, At the November 17, 2008 meeting, Council passed the following resolution: "RESOLVED that Council webcast all open Council and Committee of the Whole meetings beginning no later than January 31, 2009. Following this meeting the Clerk's office in collaboration with our Information Technology Department, received some preliminary information which indicated that this webcasting could be done for approximately $1,000. per month with some set up charges. In December, 2008, as we were preparing to proceed with arrangements to initiate the webcasting, we received an e -mail from Rogers Television and Cable informing us that they were very close to having final quotes on installing fibre optic cable to connect Council broadcast to their grid, enabling live TV broadcasts. They advised further that they preferred to change the TV broadcast time to match any live streaming of Council, and indicated that it would save us broadband costs. We naturally preferred the lower costs route, and I sent a follow up e -mail to Rogers early in January, however I did not receive a reply. I again tried to follow up with Rogers last week, and I expect that I will hear from them and have something further to report by end of February, 2009. Sincerely, Elizabeth Gormley Common Clerk 17 M & C — 2009 -21 January 30, 2009 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Lease Renewal for 4223 Rodney Terminal Sewer Outfall Saint John Port Authority Property BACKGROUND: The City of Saint John leases from the Saint John Port Authority sub - surface rights (easements) for a series for sewer lines which cross at various locations under and along Port property. Lease #223 concerns an 84 inch diameter sewer outfall at Rodney Terminal (West Saint John). The subject portion of sewer line was built in the early 1970's by the Port Corporation to accommodate the expanded Port facilities. Prior to the construction of the Western Collector Trunk Sewer System, this line served as the Lower Westside's main outlet for sewerage. It now serves as an overflow outlet for the new Market Place Pumping Station. The most recent renewal expired June 30, 2007. The Port has notified the City it is prepared to renew the lease for a further period of two (2) years at the same fee as the previous two year term for an annual rate of $2,628.00 +HST. The purpose of this report is to recommend the extension of Port Lease #223 for two additional years. RECOMMENDATION: That The City of Saint John renew Lease #223 (Rodney Terminal Sewer Outfall) with the Saint John Port Authority for a further two year term commencing July I, 2007 at an annual rent of $2,628.00 plus HST (if applicable); and that the Mayor and Common Clerk be authorized to sign the letter of renewal attached hereto. Respectfully submitted, Ken Forrest, MCIP, RPP Terrence Totten, C.A. Commissioner, Planning & Development City Manager CL /c 18 November 18, 2008 CITY OF SAINT JOHN P.O. Box 1971 Saint John, N.B. E2L 4L1 Attention: Curtis Langille SAINT JOHN PORT AUTHORITY SAINT JOHN ADMINISTRATION PORTUAIRE DE SAINT JOHN Via Telecopier 9- 658 -2837 Nov 26 2o09 Re: City of Saint John, Easement 223 — Rodney Terminal Sewer Outfail The renewal of subject easement between the Port Authority and the City of Saint John expired on June 30, 2007. As you are no doubt aware, we have been working to develope one easement agreement for all sewer lines and outfalls on Port property. Our engineering technologist worked with the City's staff and consultants mapping the locations and diameters of the existing sewer lines and outfalls. The new easement document has not been finalized therefore, we would like to confirm that the Port Authority is prepared to extend the subject agreement for a two -year term that will end June 30, 2009 at an annual rental of $2,628 plus applicable taxes. All of the remaining terms and conditions, except as amended above, shall continue for the extended term. Please review this matter and if you agree, sign and return this letter as confirmation at your earliest convenience. In the meantime if you have any questions or concerns, please do not hesitate to contact me by phone at 636 -4982 or by e-mail at pflemming @sjport.com. Yours truly, SAINT JOHt4 PORT AUTHORITY emmi The CITY OF SAINT JOHN accepts the terms and conditions of the SAINT JOHN PORT AUTHORITY'S letter dated November 18, 2008. THE CITY OF SAINT JOHN Per And Common Council Resolution: Canada 133 Prince William Street, 5d' Floor / 5e etage Saint John NB Canada E2L 2135 Tel/T61:506.636.4869 Fax/ Telec: 506.636.4443 E-mail/ Courriel: pon1,?sjport.com www.sjport.com I;I CSPC_ Saint John Community Suicide Prevention Committee c/o Community Mental Health Services 55 Union Street, 3rd Floor, Saint John, NB E21_ 5137 Tel. (506) 658 -3737 Fax. (506) 658 -3739 Mayor Ivan Court and Saint John Common Council 15 Market Square, City Hall Saint John, NB E21- 1 E8 January 17, 2009 Your Worship and Honorable Members of Common Council, February is acknowledged provincially as `Suicide Prevention Month'. The Saint John Community Suicide Prevention Committee in conjunction with the Canadian Mental Health Association, Saint John Branch is requesting an opportunity to present information about suicide and the resources that are available in our community at one of your Monday evening council meetings in February. Information dispelling the myths around suicide and creating greater awareness of suicide will minimize the stigma associated with this mental health problem and its' impact on the community. We believe that awareness is the first step toward reducing the suicide rate in our community. We look forward to meeting with you in February 2009. Respectfully, Lorene Johns( n Coordinate of Saint John Community Suicide Prevention Committee 55 Union Street, 3rd Floor Saint John, N.B. E21- 5B7 Haiold C. Stevens Executive Director Canadian Mental Health Association Saint John NB E21- 1 E8 20 Saint John Board of Trade 41 Making it happen for business lzz%oftv January 29, 2009 Common Council City of Saint John 15 Market Square P.O.. Box 1971 Saint John, NB E21L 4L1 Your Worship and Councillors; Bureau de Commerce de Saint John Faisons marcher les affaires On behalf of the Board of Directors of the Saint John Board of Trade I would like to commend the members of the Saint John Industrial Parks Board and Brian Irving for the progress they have made in improving the Saint John Industrial Parks Ltd. over the past year. We received an update on the progress from our representative on the Industrial Park's Board, Kathryn Craig. She highlighted the positive progress, including selling more acres in 2008 than had previously been sold in the past ten years, and items that require support, such as the Spruce Lake Barge terminal project. Over the past year the Saint John Industrial Parks Ltd has made great progress in improving the marketability of the Industrial Parks, and we look forward to its continued success through 2009. The Saint John Board of Trade is dedicated to fostering an economic climate that enhances growth, prosperity, and an improved quality of life in the community. With more than 1,000 members, representing 600 small, medium, and large businesses and organization and therefore, the interests of more than 30,000 citizens, the Board is a dynamic advocate and the principal voice for the business community of Greater Saint John. It offers a variety of programs, activities, services, and networking opportunities designed to enhance the business prospects of members and the overall business climate of the area. Yours truly, -- - - Imelda Gilma President -" CC: Claude MacKinnon, Chair, Saint John Industrial Parks Ltd Brian Irving, General Manager, Saint John Industrial Parks Ltd 40 rue King Street • C.P /P.O. Box 6037 • Saint John, New Brunswick, Canada C21 4R5 • tel 506.634.8111 • fax 506.632.2008 •'info @siboardofirade.com www.siboardoftrade.com 21 SAINT JOHN WATERFRONT DEVELOPMENT January 29, 2009 One Markel Square, Suite 301 Saint John, New Brunswick E21L 4Z6 Telr, 506.674.4278 / Fax: 506.649.6068 Email: inV sjwaterfront.com Website: www.sjwalerfront, corn His Worship Mayor Ivan Court and Members of Common Council Re: Amendment to the Market Square Head Lease for the Central Building Complex Your Worship and Councillors: The Board of Directors of Saint John Development Corporation (Saint John Waterfront Development) has passed a motion to amend a clause in the Market Square Head Lease for the Central Building Complex specifically pertaining to the Expansion Space. Motion. "Saint John Development Corporation approves an amendment to the existing Market Square Head Lease for the Central Building Complex allowing for the capital cost of financing as part of the Operating Costs, to be based on current negotiated interest rates. " This amendment is necessary to facilitate the development of 40,000 square feet of new office space in Market Square by the Hardman Group. The existing formula which calculates "Operating Expenses" does not reflect the current fiscal environment with respect to the cost of financing and associated capital cost allowances, thus creating a challenge to move forward with an expansion. The amendment specifically allows for the allocation of financing charges to be based on current cost of financing and not the prescribed amount as currently outlined in the existing agreement. The Corporation has reviewed the impact of the change and has determined that there is no significant risk to the Corporation or the City of Saint John. The economic development impact of the expansion is significant in that it will facilitate growth both in terms of construction and permanent employees. As well, it will increase the tax base and will continue the positive growth in the uptown area. Council is requested to support the motion and authorize the Saint John Development Corporation to proceed with the amendment and all necessary documentation. Respectfully submit d, J. Charles Swanton Chairman C: Terry Totten, City Manager SJDC Board of Directors SAINT JOHN yt SainrJohn` ENTERPRISE Board of Trade SAINT JOHN 22 ART UPTOWN Pi n t J a h n Cite of Saint John PROCLAMATION WHEREAS: the effects of heart disease and stroke are responsible for widespread suffering and create serious hardship in our community; and WHEREAS: the Heart and Stroke Foundation of New Brunswick is taking positive action to reduce disability and death from heart and stroke disease through: 1. a planned, priority research program 2. an accelerated public and professional heart health promotion program; and WHEREAS: the Heart and Stroke Foundation of New Brunswick's Annual Person -to- Person Campaign is being conducted during the month of February 2009. NOW THEREFORE: 1, Mayor Ivan Court `��--�` of Saint John do hereby proclaim the month of February 2009 as Heart Month in Saint John and urge all citizens to cooperate in the Heart Fund Drive and all civic, social and fraternal organizations and business establishments to give this campaign the greatest possible support. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. SAINT JOHN P.O. Box 1 971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca Cd? 1971 Saint John, N. -B. Canada E2L 4L1 23 • 0- SAINT JOHN PROCLAMATION WHEREAS: We are members of the Saint John Suicide Prevention Committee; and WHEREAS: February is acknowledged provincially as Suicide Prevention Month; and WHEREAS: several public awareness activities will take place in the month of February; and WHEREAS: many myths surround suicide. NOW THEREFORE: 1, Mayor Ivan Court, of Saint John do hereby proclaim February as Suicide Prevention Month. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.f? 1971 Saint John, N. -B. Canada E2L 4L1 24 Application for a Zoning By -jaw Amendment Demande de modification A 19arrete sur le zonage_ Applicant Related Information / Renseignements sur le demandeur Name of Applicant 1 Nom du demandeur Mailing Address of applicant / Addr sse postalc du demandeur _ _ Postal Code /Code _ NSW a w Telephone Nmnber / Nundro de tkldphone 5 Z — a — Home / Domicile Work / Travail Fax Number / Numeeo de telccopieur Name of Property Owner (if different) ! Nom du p qx iaaire (si difr6=) — i� t'%e- Lew Address I Adresse aa , rt+ • Postal Code / Code postal 92 L 3 V l Property Information / Renseignements sur Is propriete Location / Emplacement q (y M t`r ,' R (Fbi"tTl DrJ b 1^ Civic i / No voirie SftW 1Rue t i 1 a 3 t bML — SL *aE(T UFA) PID / NIP Lot Areal Superficie du lot 457., a� Surd Frontage / Fa{ade sur rue Existing Use of Property / Utilisation actuelle de la propriftd i- e r �� Muaicipal Plan land Use Designation Designation de utilization des terres sur le plan municipal Amendment Requested / Modification demand®e Present Zoning / Zonage actuel L� Change Zoning to / Modification -u zonage A and/or / au ❑ Tend Amendment (indicate particulars) I Modification due texto (idiquez lcs details) 25 r' Development Proposal / Proposition d'aminagement Description of Proposal / Description de la proposition You must provide a scaled site plan that illustrates your proposal. You may also provide Photographs; building plank elevation drawings and any other form of infom;atiom The plan must show the dimensions of the property the location of all buUngs, &-iveways, parking areas, landscaping and signs It is important that the distance between the property boundary and buildings are shown. Your dem fournir un plan du site d 116chelle U.lustrant votre proposition. Yourpouvez dgalement fournir des photographies, des plans de bdtimen4 des demins de plan d'Elcvation et ' autre forme de renseignement Le plan dolt indiquer les dimensions de la proprictc, Fempkwement de la totalilO des bWmenu, des alMes des acres de stahonnemen4 des amcnagemenispaysagers et des de sigrralisation It est important d'indiquer to distance limites de la propricic et les bd imentr Provide reasons why these amendnx= should be approved, / Fournir tout autre rcnscignement conmrnant vote ro position � pomrait care apprvuv6es. p Provide any other inforroaaion about your proper that would be helpful. / Fournir tout aut m proposition qui pourrait arc utile. rgnement conccrnant votee Signature of Applicant / Signature du demandcur Date C1 5400 Application Fee Enclosed / G- -joint les frais de demaade de 400 $ �j 6r If you are not the owner of the land in question please have the owner sign below. The signature of the owner is authorizing this application to proceed for consideration by Common Council. Signature of Owner (if applicable) Signature due proprictaire (s'H y a lieu) - �r Si vous n'etes pas le proprietaire du terrain en question, veuillez obtenir la signature r prietaire dons la pantie ci -de . [a signature prop 'etaire autorisant le �] tral to t de r nI de / de soit in ' pour que cette dernicre 1 c communal. Date: `n b - a oe 18 k 26 27 ) � « q � � z 00 2 Or-is 1 � ` c � \ � $���§�Ak $�� § £ |2 !! 2 % % � � a &¥ §\ ¥ Lo- 0 1�41 2§ 2� ${ Ll \ �\ . LO _ �! -i �# 2 { _ Lr) ) / a° @ ' ,} » m >� $ | 0, � / § �q %■ 27 City of Saint John INTERNAL INSERTION ORDER For City of Saint John use only: i Budget Number: 1 10 0801 442 2010 Department: Common Clerk's Office (Account # 71, rContact: Elizabeth Gormley I Phone: (506) 658 -2862 Fax: (5 Special Instructions (if any): 674-4214 Reference: 296 Morrison Road, February 2 °d 2009 — Public Hearing Newspaper Insertion Dates (Check as applicable) (SJTJ= Saint John Telegraph Journal) SJTJ City Information Ad SJTJ Independent Placement " SJTJ Classifieds Date(s): Tuesday, January 6th, 2009 AND Tuesday, January 27'h, 2009 Date(s): Date(s): Information for Ad (Boldface anything you want Bold in Ad, Centre, Tab, etc.) Section Headline: ❑ General Notice ❑ Tender ❑ Proposal IN Public Notice Sub - Headline (if applicable): Text: INSERT ATTACHED Call to Action: Elizabeth Gormley, Common Clerk/Greffiere communale Contact: Jeanne Beltrandi Chown Telephone: (506) 658 -2862 28 PROPOSED ZONING BY -LAW AMENDMENT RE: 296 MORRISON ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By -law at its regular meeting to be held in the Council Chamber on Monday, February 2, 2009 at 7:00 p.m., by: Rezoning a parcel of land located at 296 Morrison Road, having an area of approximately 1. 14 hectares, also identified as being a portion of PID No. 55071351, from "P" Park to "RR" One Family Rural Residential, as illustrated below. (INSERT MAP) REASON FOR CHANGE: To rezone the subject area in order to undertake the final portion of a rural residential subdivision. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m, and 4 :30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. Elizabeth Gormley, Common Clerk 658 -2862 PROJET DE MODIFICATION DE L'ARRETE SUR LE ZONAGE OBJET: 296, CHEMIN MORRISON Par les pr6sentes, un avis public est donn6 par lequel le conseil communal de The City of Saint John indique son intention d'6tudier la modification suivante i I'arret6 sur le zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra dans la salle du conseil Ie lundi 19 f6vrier 2 2009 i 19 h, en apportant la modification suivante : Rezonage d'une parcelle de terrain situde au 296, chemin Morrison, d'une superficie approximative de 1,14 hectares et portant le partie du NID 55071351, afin de faire passer la classification de zone de parc u P >> a zone rksidentielle rurale — habitations unifamiliales «RR>>, comme le montre la carte ci- dessous. (INS$RER LA CARTE) RAISON DE LA MODIFICATION: Rezoner la parcelle de terrain en question de sorte i entreprendre une portion finale d'une subdivision r6sidentielle rurale. Toute personne int6ressde peut examiner la modification propos6e au bureau du greffier communal ou au bureau de l'urbanisme et du d6veloppement a Ph6tel de ville situ6 au 15, Market Square, i Saint John, au Nouveau - Brunswick, entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Veuillez faire part de vos objections au projet de modification par 6crit i ]'attention du soussign6 i ]'hotel de ville. Elizabeth Gormley, Grefiiere communale 658-2862 29 N Z R ` pJ M PUBLIC NOTICE Public Notice is hereby given that the Common Council of The Gtv of Saint John intends to consider amending The Cily of Saint John Zoning By -lain at its regular mcctmg to be held in the Council Chamber on Monday. Februari 2, 2009 at 7:00 pm., by Rezoning a parcel of land located al 296 Morrison Road, having an area of approximately 1.14 hectares, also identified os being a portion ol' PiD No 55071351, from "P" Park to "RR" One Family Rural Residential, as illustrated below. REASON FOR CHANCE To rezone the suhject area in order to undertake the ! inai portion of a rural residential subdivision. The proposed amendment ma} be inspected by an} interested person at the office of the Common Clerk, or in the office of Planning and Development. City Hall, 15 Market Square. Saint John, N B. between the hours of 8:30 a.m. and 430 p m., Monda} through Friday. inclusive, holidays excepted. AVIS PUBLIC Par les presentes, un avis public cst donne pai lequel le conned communal de The City of Saint lohn mdique son intention d'i:tudier la modification suivante a Tarrete sur ie zonage de The City of Saint John, lors de la reunion ordmaire qui se tiendra dans la salle du conseil le lundi 19 fenrier 2 2009 a 19 h, on apportant la modification suivante : %vni gc dune parcelle de terrain situce au 296, chemin Xloiricon, dune superfieie apprcwmativo do 1.14 hectares et portant le pane du NID 55071351, afin de faire passer is elas,ification de zone de pare a P a zone residentielle rurale — habitations unifamiliales aRRN, comme le montre la carte ci- t�� 1 (� I Written objections to the amendment may be sent to the undersigned at City Hall. Elizabeth Gormley, Common Clerk 658 -2862 31 RAISON DE LA NIODiFICATION Rezoner la parcelle de terrain on question de sorle a entreprendre une portion finale dune subdivision residcntiellr rurale. Toule personne interessec peul examiner ]a modification proposee au bureau du gretner communal ou au bureau de l'urhanistne et du devcloppernem a 1'hotel de ville silue au 15, Markel Square, a Saint John, au Nouycau- Brunswick, entire 8 h 30 el 16 h 30 du lundi au vendredi, said les hours ferieF Veudlez fain part de von objecuons au prolet de modification par ecni a I'allenlinn du sousstgne it 1'hotel do vale Elizabeth Gormley, Grelpiere communale 658 -2862 BY -LAW NUMBER C.P. 110 - A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located 296 Morrison Road, having an area of approximately 1. 14 hectares, also identified as being a portion of PID No. 55071351, from "P" Park to "RR" One Family Rural Residential, classification - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor/ Maire ARRETE No C.P. 110 - ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du Conseil communal, The City of Saint John a ddcr6td ce qui suit : Uarr&6 sur le zonage de The City of Saint John, d6cr&6 le dix -neuf (19) d6cembre 2005, est modifi6 par: 1 La modification de I'annexe ((A>), Plan de zonage de The City of Saint John, rezonage d'une parcelle de terrain situ6e au 296, chemin Morrison, d'une superficie approximative de 1,14 hectares et portant le partie du NID 55071351, afin de faire passer la classification de zone de part t< P » a zone r6sidentielle rurale — habitations unifamiliales aRR)> - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du present arret6. EN FOI DE QUO1, The City of Saint John a fait apposer son sceau communal sur le present arr6t6 le 2009, avec les signatures suivantes : Common Clerk/Grefliere communale First Reading - Premiere lecture Second Reading - Deuxieme Iecture Third Reading - Troisieme lecture January 30, 2009 Your Worship and Councillors: SUBJECT: Rezoning Application Douglas Heights Subdivision - Phase 4 296 Morrison Road The Planning Advisory Committee considered the attached report at its January 27, 2009 meeting. The applicant, John Quigley of Kierstead Quigley and Roberts Ltd., appeared before the Committee in support of the application and staff recommendation. There were no other presentations concerning this matter, and no letters were received from area residents. The Committee resolved to adopt the staff recommendation, which is set out below for your convenience. The Committee also granted the requested variance relating to the increased cul -de -sac street length. It should be noted that a further recommendation concerning the subdivision aspect of this application will be provided at the time of third reading, should first and second reading to the requested Zoning By -law amendment be given by Common Council. RECOMMENDATION: That Common Council rezone a parcel of land located at 296 Morrison Road, having an area of approximately 1. 14 hectares (2.82 acres), also identified as being a portion of PID No. 55071351, from "P" Park to "RR" One Family Rural Residential. 2. That Common Council assent to one or more subdivision plans, in one or more phases, for the Douglas Heights Subdivision — Phase 4, as generally illustrated on the submitted tentative plan dated December 23, 2008, including any necessary municipal services and public utility easements, on the condition that proposed Lot 08 -4 is not residentially developed until such time that the existing telecommunications tower is completely removed from the area. That Common Council accept a cash -in -lieu Land for Public Purposes dedication for this proposed subdivision. 33 Planning Advisory Committee January 30, 2009 Page 2 4. That Common Council authorize the preparation and execution of a City/Developer Subdivision Agreement(s) to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer. Respectfully submitted, Stephen Horgan Chairman MRO Attachment Project No. 08 -057 34 DATE: JANUARY 23, 2009 TO: PLANNING ADVISORY COMMITTEE FROM: PLANNING AND DEVELOPMENT FOR: MEETING OF JANUARY 27, 2009 Mark O'Hearn Planning Officer SUBJECT Name of Applicant: Kierstead Quigley and Roberts Ltd. Name of Owner: 617255 NB Ltd. Location: 296 Morrison Road PID: 55174171 & 55071351 Municipal Plan: Unserviced Residential Zoning: Existing: "P" Park & "RR" One Family Rural Residential Proposed: "RR" One Family Rural Residential Proposal: To rezone an area of a property in order to undertake the final portion of a rural residential subdivision. Type of Application: Rezoning, Subdivision and Variance that would further increase the cul -de -sac street length standard from 370 metres (1,214 feet) to approximately 436 metres (1,430 feet). 35 Douglas Heights Subdivision — Phase 4 296 Morrison Road JURISDICTION OF COMMITTEE: Page 2 January 23, 2009 The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed rezoning applications. The Committee's recommendation will be considered by Common Council at a Public Hearing on Monday, February 2, 2009. The Act authorizes the Committee to give its views to Common Council concerning the subdivision of land, including the assent of streets, land for public purposes, and municipal services and public utility easements, as well as the authorization of City/Developer Subdivision Agreements. The Act also authorizes the PAC to grant reasonable variances from the requirements of the Subdivision By -law. Conditions can be imposed by the Committee. STAFF RECOMMENDATION TO COMMITTEE: That Common Council rezone a parcel of land located at 296 Morrison Road, having an area of approximately 1. 14 hectares (2.82 acres), also identified as being a portion of PID No. 55071351, from "P" Park to "RR" One Family Rural Residential. 2. That Common Council assent to one or more subdivision plans, in one or more phases, for the Douglas Heights Subdivision — Phase 4, as generally illustrated on the submitted tentative plan dated December 23, 2008, including any necessary municipal services and public utility easements, on the condition that proposed Lot 08 -4 is not residentially developed until such time that the existing telecommunications tower is completely removed from the area. That Common Council accept a cash -in -lieu Land for Public Purposes dedication for this proposed subdivision. 4. That Common Council authorize the preparation and execution of a City/Developer Subdivision Agreement(s) to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer. 5. That the Planning Advisory Committee grant a variance from the requirements of the Subdivision By -law that would further increase the cul -de -sac street length standard from 370 metres (1,214 feet) to approximately 436 metres (1,430 feet). BACKGROUND: W Douglas Heights Subdivision — Phase 4 Page 3 296 Morrison Road January 23, 2009 On June 29, 2004 the Planning Advisory Committee favourably considered an application by Rogers Wireless to erect an 11 metre (36 foot) high telecommunications tower on a portion of the subject property (PID No. 55174171). This area is shown as being a portion of Lot 08 -8 or 08 -4 on the attached tentative subdivision plans. On February 26, 2008 the Planning Advisory Committee considered an application for the Douglas Heights Subdivision — Phase 4 (see "Original" tentative plan). The Committee recommended the subdivision assent on the condition that proposed Lot 08 -8 would not be residentially developed until such time that the existing telecommunications tower was completed removed from the area. A cash -in -lieu Land for Public Purposes dedication was also recommended. At that time, the Committee also granted variances to allow the cul -de -sac street to have an approximate length of 323 metres (1,060 feet), as well as granted variances relating to reduced depths for proposed Lots 08 -7 & 08 -8. The Committee also approved the street name "Saddlebrook Court." On March 4, 2008 Common Council assented to the subdivision development and accepted a cash dedication. On April 22, 2008 the Committee considered a further application for this subdivision development. It was discovered by the developer's surveyor that the common boundary between the subject property and the adjoining Debly Forest Services Ltd. property was incorrectly shown on the original tentative plan. This information was derived from available Service New Brunswick mapping. The revised tentative plan was favourably considered and a new recommended was adopted (see "Revised" tentative plan). The Committee granted further variances relating to the area of proposed Lots 08 -1 & 08 -2 and the depth of proposed Lots 08 -4 & 08 -5 for the revised plan. Due to changes to the alignment of the proposed street, a further variance to allow the cul -de -sac length to be approximately 370 metres (1,214 feet) was approved. On April 28, 2008 Common Council assented to the revised tentative subdivision plan, including a condition that the City/Developer Subdivision Agreement include additional security in order to construct a permanent turnabout should the anticipated final phase of the subdivision not occur within two years. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has provided the following comments concerning this matter: (a) There is no objection to the requested variance provided the proposed permanent cul -de- sac turnabout is constructed in accordance with the requirements of the Subdivision By- law and all relevant design guidelines. 37 Douglas Heights Subdivision — Phase 4 296 Morrison Road Page 4 January 23, 2009 (b) There are no municipal services available in this area. Therefore, the proposed lots will be serviced by private on -site facilities that must be approved by N.B. Departments of Health and Environment. (c) Detailed engineering plans with respect to drainage and street construction must be submitted by the developer's engineering consultant. Engineering plans were approved for the initial phase of the development in August 2008. If applicable, any revisions to the subdivision plan must be illustrated on these received plans. Buildings and Inspection Services has no concerns with regards to this application. Saint John Energy previously indicated that overhead facilities are available in the area to service the proposed subdivision. An extension of facilities will be required in order to service the proposed lots. Costs will be discussed with the developer when servicing plans are approved. Aliant Telecom has no issues with regards to this application. Rogers has been advised of this application. Maritimes & Northeast Pipeline previously indicated that there are no concerns with regards to this residential development. Leisure Services has been advised of this proposed subdivision. Fire Department has previously expressed concern with regards to the requested length of the proposed cul -de -sac street, and the original request for a temporary turnabout. N.B. Department of Health has provided written confirmation that the original five (5) unserviced lots can be modified in order to be made suitable for on -site facilities. Site investigation for the final two lots (Lots 08 -6 & 08 -7) cannot be undertaken until spring. N.B. Department of Environment has been advised of this application. School District 8 has been previously advised of this new subdivision. Saint John Airport Inc. & Transport Canada were previously advised of this residential development in 2008. Transport Canada had indicated that any construction in the vicinity of the Saint John Airport must comply with the Federal Registered Zoning Regulations for the airport. The developer and his consultants can obtain these requirements from the Saint John Airport Manager (Wayne MacAllister). 01 Douglas Heights Subdivision — Phase 4 Page 5 296 Morrison Road January 23, 2009 ANALYSIS: Subiect Property and Neighbourhood The subject property is situated at the end of Morrison Road (see location map). The property has an overall area of 5.6 hectares (13.8 acres). A mature stand of evergreen trees covers most of the area. A telecommunications tower is near the eastern property boundary adjacent to the Saint John Airport (see Background). The tower site is shown as being part of proposed Lot 08 -4 (see "Proposed" tentative plan). Five developed residential properties are immediately adjacent to the overall property along Morrison Road. Each of these properties is covered by mature evergreen trees in their rear yards. The adjoining Debly Forest Services Ltd. property to the west has remained undeveloped. Immediately to the south is a very large property owned by City of Saint John, which is also a protected watershed area. As mentioned, adjacent to the east is the Saint John Airport property. Development Proposal and Rezoning As explained in the Background section of this report, the Douglas Heights Subdivision — Phase 4 was favourably considered by the Planning Advisory Committee on February 26, 2008 and later on April 22, 2008. Attached are copies of the previously submitted tentative plans. The initial subdivision design was based on property mapping from Service New Brunswick which was later determined by the surveyor to be incorrect (this inaccuracy can be seen by comparing the new tentative subdivision plan with the location map). A revised subdivision design had to be later considered. All the necessary assents, approvals and variances were granted for the attached "Revised" tentative plan. As anticipated, the developer is now proposing to rezone the remaining portion of the subject property, a 1.14 hectare (2.82 acre) triangular area of land, from "P" Park to "RR" One Family Rural Residential. This area is shaded on the new "Proposed (December 23, 2008)" tentative plan. The rezoning is necessary in order to allow for a short extension of Saddlebrook Court (not yet constructed) with two final lots (Lots 08 -6 & 08 -7). The area has been designated by the Municipal Development Plan as Unserviced Residential. The Plan supports the development of rural residential subdivisions in this area. The requested rezoning would place the rear portion of the subject property into the same zoning category, allowing the extension of the proposed street with two further residential lots. The rezoning of the final portion of the property is recommended. W Douglas Heights Subdivision — Phase 4 Page 6 296 Morrison Road January 23, 2009 Cul -de -sac Length Variance The Planning Advisory Committee has already granted variances relating to the area and depth of certain lots shown in the tentatively approved plan of April 8, 2008. The Committee also granted a variance to allow the cul -de -sac street to have an approximate length of 370 metres (1,214 feet). Normally only a length of 105 metres (350 feet) is permitted. A further variance would be necessary in order to allow the street to have an approximate length of 436 metres (1,430 feet), an increase of 66 metres (216 feet). The Committee has considered requests to allow cul -de -sac streets to be longer than normally allowed. While some of these applications have involved situations where a reasonable increase to this standard facilitated the complete development of a particular serviced property, more often these requests have been for unserviced rural residential subdivisions. The current Subdivision By -law standard could allow for a total of fourteen (14) serviced residential lots (not including lots abutting the turnabout) along a standard cul -de -sac street. Rural residential subdivisions involving this approximate number of unserviced lots have been supported for variance approval, though due to the much larger lot frontages required, these cul- de -sac streets have been around 420 metres (1,378 feet) in length. The proposed rural residential subdivision would only contain a total of seven (7) residential lots. Municipal Operations and Engineering has no objection provided the public street is constructed to the requirements of the Subdivision By -law and all relevant design guidelines. This will include a permanent turnabout with a minimum right -of -way diameter of 37.5 metres (124 feet). Given the circumstances, approval of the requested cul -de -sac street length variance is recommended. Provision of Street Work and Facilities The developer will be responsible to construct the proposed new street to Country Road Standards, which involves an asphalt surface, ditching and overhead public utilities. No sidewalks or curbing would be involved. There will also be a requirement for street lighting. The recommendation includes all the necessary assents and approvals for the new tentative plan dated December 23, 2008. This plan is similar to the previous plan tentatively approved in 2008. i This Subdivision By -law standard was established prior to the inclusion of rural residential subdivisions in 1985, and it is the intention to have this standard amended when changes to the By -law are undertaken in the near future. 40 Douglas Heights Subdivision — Phase 4 296 Morrison Road Page 7 January 23, 2009 It must be mentioned that the Development Officer cannot endorse the final subdivision plan until written confirmation is received from N.B. Department Health that all the proposed lots are acceptable with respect to the installation of on -site septic disposal systems. To date, confirmation for the initial five lots (Lots 08 -1 to 08 -5) has been received. Confirmation concerning the final two lots is expected in the spring. Also, as previously recommended in 2008, Lot 08 -4 should not be residentially developed until the telecommunications tower has been removed from the area. The applicant is agreeable to this condition. Land for Public Purposes The Subdivision By -law requires a Land for Public Purposes dedication of either 10 percent of the subject area (not including public street rights -of -way). For this particular development a 2,620 square metre (28,202 square foot or 0.65 acre) L.P.P. parcel would be required. Given the amenity spaces of the proposed lots, and the location of this relatively small subdivision, the applicant is seeking permission to provide a cash -in -lieu dedication instead. While the Municipal Plan promotes land dedications for rural residential subdivisions, it is being recommended that a cash dedication be accepted in this case. A cash dedication was accepted by Common Council for the previous tentative plans. CONCLUSION: The applicant is seeking permission to undertake a small rural residential subdivision on the subject property. The existing zoning allows for the creation of the initial five lots (Lots 08 -1 to 08 -5), which received tentative approval in 2008. The present rezoning application would place the remaining portion of the property under the same zoning, and allow for the development of the remainder with a permanent cul -de -sac turnabout and two further unserviced residential lots. A variance to allow the cul -de -sac street to be lengthened has been recommended. All the additional approvals and assents have been recommended. A condition prohibiting residential development of one of the proposed lots (Lot 08 -4) is again recommended until such time that a telecommunications tower is removed from the area. MRO Project No. 08 -057 41 PLANNING AND DEVELOPMENT / URBANISME ET DEVELOPPEMENT RS- 1 �M&�W �IW Subject Site 1 site en question: Location: 57 Eldersley Av. / ay. Eldersley Date: January / janvier 13, 2009 Scale / echelle: Not to scale 1 Pas a Mchelle 42 . PID(s) / NIP(s): 55055800 (portion of / partie du) IVAs = -. •� •M ` L , a J:,.v j r �,,: ' • .:.''{ .-Mary Steele •: r Property SgOQ►n Proposed �%' Land for Public Purposes 92_6 x'400 1066 , �7 • ' � �• 1 � ��"�. • � � � • � ° Joao y�Z.± l2 ,*A% AU z '•+.'"i�.�;i -.� *SO�GI��' / /OOOM~z Ar, ���' .• `y •lam ;, �- f • • - • . • � •• iA r '=i►•`� r _ Ir S �! _ • ' r' �� .. a• ' +, Appltbvao I aq zL. • 43 Z,, Future Enlargement j o a f i.. ♦j t(sixe shape not known) . tr` • .;i� : r .- f • J� f i4; ' r '• . s'I a i Ja ti • ti�'L�►T. KU 1591m • tb r ' O yy6jj9$$� 8 3 Y N its W z yg g8 o o o Z wz V4 is I yss fy 4 5 { Yt N W Of$ 26o" w ®O44 Y � / M1 i PP Ps--s Vp • g.°�+ b o sn. Off` � of oFai�'b • ��y "A' 0 ;" °6�e't"�ti1q �•� \ O 0 j G eti' qe. Q �o y f �: 2 O V a yrwAh I yy 1py�Y ^g yq� e r OA Q Sz'frb S1 car .r Po Vs "r�O�G� F Kv1 Y0, d, y rc vi r Ls o � O V m 2 44 i U I-} Application for a Municipal Plan and Zoning By -law Amendment Demande de modification au plan municipal eta Parretti sur le zonage Applicant Related Information / Renseignements sur le demandeur Name of Applicant I Nom du demandeur Hughes Surveys & Consultants Inc. on behalf of Saint John Parsing Commission Mailing Address of applicant / Addresse postale du demandeur CIO Hughes Surveys & Consultants Inc. 575 Crown Street, Saint John, NB Telephone Number 1 Num6ro de telephone Home/ Domicile Fax Number / Numdro de t&copieur Postal Code / Code postal E21, 51_9 Work / Travail 634 -1717 Name of Property Owner (if different) / Nom du propri6taire (si diff6rent) Portion of area being rezoned is owned by the Anglican Church of Canada. Address / Adresse 87 Carleton Street, Saint John, NB Code / Code postal: E2L 2Z2 Property Information / Renseignements sur la propriet6 Location/Emplacement Carleton and Sewell Streets PID #'s 38455/37697/39933155033773/39735155190151/55 190177 and a portion of 37689 Civic # / No de voirie Street / Rue PID / NIP Lot Area / Superficie du lot see attached 121an Street Frontage I Fagade sur rue see attached plan Existing Use of Property / Utilisation actuelle de la propridtd Vacant Land and Parkin__ Lot Present Municipal Plan Land Use Designation Designation actuel de utilization des terres sur le plan municipal Schedule 6A of the Future Land Use Map in the Uptown Plan designates the area as Low Intensity Mix Present Zoning / Zonage actuel B -2 Amendments Requested / Modifications demandees Municipal Plan / Plan municipal X Change Land Use Designation to / Modifier la ddsignation de l'utilisation des terres a High Intensity Mix _ and/or / ou ­1 Text Amendment (indicate particulars on attachment) / Modification du texte (indiquez les details en annexe) Zoning By -law/ Arretd sur le Zonage X Change Zoning to / Modification du zonage a B -3 with appropriate conditions and/or / ou s Text Amendment (indicate particulars on attachment) / Modification due texte ( indiquez les d6tails en annexe) 45 Development Proposal / Proposition d'aminagement Description of Proposal / Description de la proposition The Saint John Parking Commission is assembling land for future parking initiatives in the area of Sewell Street and Carleton Street in connection with the Peel Plaza Project (formerly referred to as North of Union). Through considerable consultation and studies the proposed site has been selected for the construction of an 8- storey parking structure that would accommodate between 500 and 600 vehicles. The structure will be designed to accommodate between 2 to 8 stories of development space above the structure for residential/commercial use or a mix. The prgRosed site is Lteoly sloRgd up from Sewell Street to Carleton Street therefore it is ideal for a multi-store Rarking structure. The 2 to 8 stories of Rgtential future residential/commercial development would be compatible to the high intensity mixes of development proposed within the Peel PIaza Proiect and uptown area. There is a municipal services easement extending through the 1)roperty which contains existing municipal services. A provision for the relocation or modification of the system will be required and is proposed to be undertaken prior to site development. You must provide a scaled site plan that illustrates Yous devez fournir un plan du site a Fichelle illustrant votre your proposal. You may also provide photographs, building plans, elevation drawings and any other form of information. The site plan must show the dimensions of the property, the location of all buildings, driveways, parking areas, landscaping and signs. It is important that the distance between the property boundary and buildings are shown. proposition. Yous pouvez dgalement fournir des photographies, des plans de bdtiment des designs de plan d'dlevation et toute autre forme de renseignement. Le plan du site doit indiquer les dimensions de la propridtd; Pemplacement de la totalitd des batiments, des allies, des aires de stationnement, des amdnagements paysagers et des panneaux de signalisation. Il est important d'indiquer la distance entre les limites de la propri .4td et les bdtiments. Provide reasons why these amendments should be approved. / Fournir les raisons pour les quelles les modifications devraient titre approuvdes. If a parking structure is eventually constructed, this will provide a positive benefit to the uptown and surrounding area A need for additional parking in the Uptown area was identified in Strategic Parking Study #2. Approval of a.provision for additional residential/commercial development is requested to accommodate firture anticipated growth within the uptown and surrounding area. Provide any other information about your proposal that would be helpfid. / Foumir tout autre renseignement concernant votre proposition qui pourrait 6tre utile. The Peel Plaza Project (formerly referred to as North of Union has gone through considerable Rublic consultation. Through the consultation process many concerns raised by interest groups and/or residents were taken into consideration_ At this time detailed designs of the parking structure and/or residential/commercial development have not been completed. Approvals are respectfully requested as a first step on the condition that no development of the site takes place until a statuto amendment is Uproved dealing with architectural designs and other issues mguired by Common Council. If the Municipal Plan Amendment and Conditional Rezoning herein proposed are acceptable to Common Council additional approval will be requested. Signature of Applicant / Signature du demandeur Richard Turner for Hughes Surveys & Consultants Inc. on behalf of Saint John Parking Commission Date 1.5 , Z,,j U u 5400 Application Fee Enclosed / Ci joint les finis de demande de 400 $ Owner's Authorization to allowthe Saint John Parking Commission and there consultants to make application Signature of Owner (if applicable) Signature du propri6taire (s'il y a lieu) _ 61 C.r I �- �A 4 L' ; .� 1, for the Anglican Church of Canada Date 46 HUGHES HUGHES SURVEYS & CONSULTANTS INC. NB LAND SURVEYORS, CONSULTING ENGINEERS October 15, 2008 Our File #: Y6 -592 -R Mr. Ken Forrest Planning & Development City of Saint John 10'h Floor, City Hall Saint John, NB Re: Municipal Plan Amendment and Rezoning Application for Saint John Parking Commission, Carleton Street & Sewell Street Dear Ken: Enclosed please find a copy of our application for Municipal Plan Amendment and Rezoning with respect to the above being submitted on behalf of our client, the Saint John Parking Commission. An authorization to apply from the Anglican Church of Canada is included in the application. As outlined in a staff report to the Planning Advisory Committee dated Jan. 11, 2008 this area is being assembled for future parking initiatives to be undertaken by the Saint John Parking Commission. We have recently requested variances with respect to the Parking Commission and Anglican Church properties. The variances have been requested to facilitate the transfer of a portion of the Anglican Church of Canada property to the Saint John Parking Commission. If there is any additional information required for processing this application, please do not hesitate to contact the undersigned or Richard Smith at the Saint John Parking Commission. If you would kindly see that we are both copied on any correspondence it would be appreciated. Yours truly, H S VEY & CONSULTANTS INC. Richard Turner RET /mr Enclosures C.C. Richard Smith, Saint John Parking Commission George Mac Knight, St. John Stone Church 575 CROWN STREET, SAINT JOHN, NB E21- 5E9 (506) 634 -1717 FAX (506) 634 -0759 47 x F GC�tC ! a . Ad I $� . n eig j j FF�$ � y 'xis �( o � �Z h °ci iiA lox* P Up IF _$ s� ' � A r f l � P E �nW4 %LS + k OOC MO S scot ;VON 1,1,w 11rt p� " CD Jam' T � _ ► � City of Saint John INTERNAL INSERTION ORDER For City of Saint John use only: Budget Number: 110 0801 442 2010 Department: Common Clerk's Office Account # 7120 Contact: Elizabeth Gormley Phone: (506) 658 -2862 Fax: (50 674 -4214 Special Instructions (if any): Reference: Peel Plaza — Proposed Municipal Plan amendment and rezoning Newspaper Insertion Dates (Check as applicable) (SJTJ= Saint John Telegraph Journal) SJTJ City Information Ad "SJTJ Independent Placement SJTJ Classifieds Date(s): Tuesday, January 06, 2009 Tuesday, January 27, 2009 Date(s): Date(s): Information for Ad (Boldface anything you want Bold in Ad, Centre, Tab, etc.) Section Headline: ❑ General Notice ❑ Tender ❑ Proposal ® Public Notice Sub - Headline (if applicable): Text: INSERT ATTACHED Call to Action: Elizabeth Gormley, Common C1erk/Greffiere communale Contact: Jeanne Beltrandi Chown Telephone: (506) 658 -2862 49 PROPOSED MUNICIPAL PLAN AMENDMENT AND REZONING RE: PEEL PLAZA Public Notice is hereby given that the Common Council of The City of Saint John intends to consider an amendment to the Municipal Development Plan and consider a proposal at its regular meeting to be held on Monday, February 2, 2009 at 7:00 p.m. in the Council Chamber, by: 1. Redesignating on Schedule 6A of the Uptown Strategy, from Low Intensity Mix to High Intensity Mix, an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689 as illustrated below: [INSERT MAP] 2. Rezoning the same parcels of land from "IL -1" Neighbourhood Institutional, 9RM -1" Three Storey Multiple Residential, 11I -2" Heavy Industrial and "B -2" General Business to "B -3" Central Business. REASON FOR CHANGE: To permit a comprehensive redevelopment including a justice facility, a police headquarters and a multi- storey parking structure. The proposed amendments may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. PROJET DE MODIFICATION DU PLAN MUNICIPAL ET REZONAGE OBJET: PEEL PLAZA Par les pr6sentes, un avis public est donnd par lequel le conseil communal de The City of Saint John indique son intention de modifier le plan d'am6nagement municipal et indique son intention d'examiner une proposition, lors de la r6union ordinaire qui se tiendra le lundi 2 f6vrier 2009 A 19 h dans la salle de Conseil, en apportant les modifications suivantes: 1. Reclassifier A 1'annexe 6A du Stratdgie visant le secteur Uptown d'une superficie d'environ 51000 m6tres carr6es, identifiee sous les NIDs 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, et une partie du 00037689, de Melange a faible intensite A Melange a forte intensite, comme le montre la carte ci- dessous : [INS$RER LA CARTE] 2. modification du zonage du m6me parcelles de terrain prdcit6e pour ]a faire passer de quartier i vocation collective v IL -1 », zone d'6difices A logements multiples de trois 6tages «RM -1», zone d'industrie lourde ((1-2 o, et zone Commerciale g6n6rale « B -2 o A zone commerciale locale «B-1 o. RAISON DE LA MODIFICATION: Permettre un r6am6nagement complet, avec entre autres un palais du justice, un quartier g6n6ral de la police ainsi qu'un parc de stationnement 6 plusieurs 6tages. Toute personne intdressde peut examiner les modifications propos6es au bureau du greffier communal ou au bureau de Purbanisme et d6veloppement A Fhotel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours f6ri6s. Written objections to the amendment may be sent Veuillez faire parvenir vos objections au projet de 50 to the undersigned at City Hall. Elizabeth Gormley, Common Clerk 558 -4082 51 modification par 6crit a Pattention du soussign6 a Fhotel de ville. Elizabeth Gormley, Greffi6re communale 658 -4082 PUBLIC NOTICE Public Notice is lierebp gtten that the Common Council of The City of Saim John intends to consider an amendment to the Municipal Development Plan and consider a proposal at its regular meeting to he held on Monday February 2, 2009 at 7:00 p.m. in the Council Chamber, by: I Redesignating on Schedule 6A of the Uptown Strategy, from Low Intemi(r Afix to High Intensity Afix, an area of approximately 51,000 square metres, identified as PID Numbers 00040014. 00039875. 00037747, 5510806 _.00037481,00037739.00037762. 00037507, 000? 7499 ,00037515,55088900,55094908, 55084420. 55118792 ,00038455,00037697.00039933. 55033773,00039735 ,55190151,55190177,55088918, and a portion of 00037689 as illustrated below 2. Re7onmg the same N parcels of land from "11,1" Neighbourhood Institutional,"; "RAI -1" Three Storer Multiple Residential, 1-2" Heavy Industrial and "B-2" General Business to "B-3" Central Business. REASON FOR CHANGE.: To permit a comprehensive redevelopment including a justice facility, a police headquarters and a multi- storey parking structure. The proposed amendments may 1x inspected by any interested person at the office of the Common Clerk, or in the office of Plannmg and Development, City Hall, 15 Markel Square, Sami John. N. B. between the hours of 8:30 a m and 4:30 p.m., Monday through Friday, inclusive. holidays excepted Written objections In the amendment may he sent to the undersigned at Ctty Hall. Elizabeth Gnrmlc%, Common Clerk 658-4082 52 AVIS PUBLIC Par Ls presentee. un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention de modifier le plan d'amenagement municipal et indique son intention d'exammer une proposition. lots de la reunion ordmaire qui se liendra le lundi 2 fevrier 2009 a 19 h darts la salle do Conseil, on apportant les modifications suivanles- 1. Reclassifier a l'annexe 6A du Strategic visanl Ic sectcur Uptown dune superficic d'environ 51000 metres carries, identifiee sous les NIDs 00040014, 00039875.00037747 .55108062,00037481,00037739, 00037762, 00037507 .00037499,00037515,55088900, 55094908,55084420 .55178792,00038455,00037697, 00039933, 55033773 .00039735,55190151,55190177, 5508891 S. et unc parlic du 00037689. do AfElange d jaible inrenrirr a Afilange a forte inreasiti, eomme le montre la carte ct- dessous 2. modification du zonage du mime parcelles do terrain precitee pour la faire passer de quartier i vocation colleciiie (( 11,1 )), Rune d'edifices ii logemenls multiples de trois Rages uR \I -1 », Me d'industrie lourde n 1 -2 », et zone commerciale generale n B-2 » a zone commerciale locale a B-1 ». RAISON DE LA MODIFICATION: Permcttre un ream&igement complel, avec entre autres un palau du justice, un quartier general do la police ainsi qu'un pare de stalionncmcnl a plusieurs etages Toute personn� intcressec peat examiner les modilicauons proposees au bureau du gre0'ier communal ou au bureau de Furbanisme ct &veloppemeni a rhotcl do ville au 15, Markel Square, Saint John, N. -B., entre 8 h 30 el 16 h 30 du lundi au vendredi, sauf les; jours ferirs. Veudlez fairs part enrr vos objections au proffer de modification pat ecrit a l'attention du soussigne a 116tel de ville. Elizabeth Gormley. Greffiere communale 658 -4082 BY -LAW NUMBER C.P. 105 - A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By -law of The City of Saint John enacted on the 3rd day of January, A.D. 2006 is amended by: 1 Amending Schedule 6A of the Uptown Strategy, by redesignating an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689 from Low Intensity Mix to High Intensity M& partie du 00037689, de Melange it faible - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor ARRETE No C.P. 105 -_ ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors d'une r6union du Conseil communal, The City of Saint John a 6dict6 ce qui suit: Uarret6 relatif au plan municipal de The City of Saint John d6cr&6 le 3 janvier 2006 est modifi6 par: 1 la modification de I'annexe 6A du Strat6gie visant le secteur Uptown d'une superficie d'environ 51000 metres carr6es, identifee sous les N1Ds 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, et une partie du 00037689, de Melange it faible intensity a Melange a forte intensity - toutes les modifications sont indiqudes sur le plan ci joint et font partie du present arr6t6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le 2009, avec les signatures suivantes : Common ClerkiGreffiere communale First Reading - Premiere lecture BY -LAW NUMBER G.P. 110 - A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: I Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689, from "IL -1" Neighbourhood Institutional, "RM- I " Three Storey Multiple Residential, "1 -2" Heavy Industrial and "13-2" General Business to "13-3"' Central Business. - all as shown on the plan attached hereto and forming part of this by -Iaw. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2009 and signed by: Mayor /Maire ARRETE No C. P. 110 - ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete cc qui suit : L'arrete sur le zonage de The City of Saint John, decrete le dix -neuf ( 19) decembre 2005, est modifie par: 1 La modification de I'annexe «A>>, Plan de zonage de The City of Saint John, d'une superficie d'environ 51000 metres carrees, identifiee sous les NIDs 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, et une partie du 00037689, de quartier a vocation collective « IL -1 », zone d'edifices a logements multiples de trois etages ((RM- 1 », zone d'industrie lourde « I -2 », et zone commerciale g6nerale <(B-2)> a zone commerciale centrale «B -3 >). - toutes les modifications sont indiquees sur le plan ci joint et font pantie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2009, avec les signatures suivantes January 28, 2009 Your Worship and Councillors: SUBJECT: Municipal Plan Amendment and Rezoning - Peel Plaza The Planning Advisory Committee considered the attached report at its January 27, 2009 meeting. Mr. William Edwards, Project Manager for Peel Plaza, Mr. Rick Turner, Hughes Surveys & Consultants Inc., and Mr. Scott Gibson, Executive Director of the Special Projects Group for the Department of Supply and Services all appeared to speak in support of the application and indicated that they were in agreement with the recommendation set out in the attached report. No one appeared to speak in opposition to the application and no letters were received by the Committee. After some discussion regarding the wording of the conditions regarding the proposed parking structure, the Committee adopted the revised recommendation as set out below. RECOMMENDATION: That Common Council amend the Municipal Plan by redesignating on Schedule 6A of the Uptown Strategy, from Low Intensity Mix to High Intensity Mix, an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689. 2. That Common Council rezone the same parcels of land from "IL -1" Neighbourhood Institutional, "RM -1" Three Storey Multiple Residential, "I -2" Heavy Industrial and "B -2" General Business to "B -3" Central Business. 55 Planning Advisory Committee January 30, 2009 Page 2 3. That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689 be subject to the following conditions: Specific to the Justice Facility a. The site be developed in general accordance with the submitted site plan prepared by the developer and subject to the approval of the Development Officer, illustrating the location of all buildings, structures, parking areas, driveways, signs, landscaping and other site features. b. The structure be erected in general accordance with the submitted building elevation plans and be subject to the approval of the Development Officer. Specific to the Parking Facility a. The site be developed in accordance with a detailed site plan illustrating the location of all buildings, structures, parking areas, driveways, signs, landscaping and other site features, and detailed building elevation plans prepared by the developer and subject to the review of the Planning Advisory Committee and the approval of Common Council at a public meeting advertised in the manner of a Public Hearing. b. The developer provide a traffic study identifying the impacts of the proposed parking structure on existing City streets and provide recommendations on any improvements to the street network required to facilitate the development to the satisfaction of the Development Officer and the Chief City Engineer. Specific to the Public Plaza a. The City of Saint John provide the public with an opportunity for input on the final design of the public plaza prior to its construction. Planning Advisory Committee Page 3 January 30, 2009 Applicable to Any Development on the Subject Property a. Municipal servicing be provided to the satisfaction of the Chief City Engineer or his designate. b. All development must be in accordance with a detailed drainage plan, subject to the approval of the Chief City Engineer or his designate. Respectfully submitted, Stephen Horgan Chairman SKH Attachments Project No. 08 -577 57 Planning and Development P.O. Box/C.P. 1971 Urbanisme et ddveloppement Saint John, NB/N. -B. Canada E2L 4L1 www saintjohn,ca DATE: JANUARY 23, 2009 TO: PLANNING ADVISORY COMMITTEE FROM: PLANNING AND DEVELOPMENT FOR: MEETING OF JANUARY 27, 2009 Ken Forrest, MCIP, RPP Commissioner SUBJECT: z. Name of Applicant: City of Saint John, Province of New Brunswick Department of Supply and Services, and Hughes Surveys & Consultants Inc. on behalf of the Saint John Parking Commission Name of Owner: City of Saint John, Province of New Brunswick Department of Supply and Services, Saint John Parking Commission and Saint Johns Stone Church {Anglican Church of Canada} Location: Peel Plaza PID: 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689. Municipal Plan: Existing: Low Intensity Mix Proposed: High Intensity Mix 58 City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 2 Peel Plaza January 27, 2009 Zoning: Existing: "IL -1" Neighbourhood Institutional, "RM -1" Three Storey Multiple Residential, "I -2" Heavy Industrial and "B -2" General Business Proposed: "B -3" Central Business Proposal: To comprehensively redevelop the property to include a justice facility and a multi- storey parking structure and other potential uses. Type of Application: Municipal Plan Amendment and Rezoning. JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed Municipal Plan amendment and rezoning applications. The Committee's recommendation will be considered by Common Council at a Public Hearing on Monday, February 2, 2009. STAFF RECOMMENDATION TO COMMITTEE: That Common Council amend the Municipal Plan by redesignating on Schedule 6A of the Uptown Strategy, from Low Intensity Mix to High Intensity Mix, an area of approximately 51,000 square metres, identified. as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689. 2. That Common Council rezone the same parcels of land from "IL -1" Neighbourhood Institutional, "RM -1" Three Storey Multiple Residential, "I -2" Heavy Industrial and "B- 2" General Business to "B -3" Central Business. 3. That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of an area of approximately 51,000 square metres, identified as PID Numbers 00040014, 00039875, 00037747, 55108062, 00037481, 00037739, 00037762, 00037507, 00037499, 00037515, 55088900, 55094908, 55084420, 55178792, 00038455, 00037697, 00039933, 55033773, 00039735, 55190151, 55190177, 55088918, and a portion of 00037689 be subject to the following conditions: 59 City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 3 Peel Plaza January 27, 2009 Specific to the Justice Facility a. The site be developed in general accordance with the submitted site plan prepared by the developer and subject to the approval of the Development Officer, illustrating the location of all buildings, structures, parking areas, driveways, signs, landscaping and other site features. b. The structure be erected in general accordance with the submitted building elevation plans and be subject to the approval of the Development Officer. Specific to the Parking Facilily a. The site be developed in accordance with a detailed site plan prepared by the developer illustrating the location of all buildings, structures, parking areas, driveways, signs, landscaping and other site features. b. The appearance of the structure be in accordance with detailed building elevation . plans. C. The developer must apply to have the Section 3 9 conditions amended to include the detailed site plan and building elevation plans. d. The developer provide a traffic study identifying the impacts of the proposed parking structure on existing City streets and provide recommendations on any improvements to the street network required to facilitate the development to the satisfaction of the Development Officer and the Chief City Engineer. Specific to the Public Plaza a. The City of Saint John provide the public with an opportunity for input on the final design of the public plaza prior to its construction. Applicable to An Development on the Subject Property a. Municipal servicing be provided to the satisfaction of the Chief City Engineer or his designate. b. All development must be in accordance with a detailed drainage plan, subject to the approval of the Chief City Engineer or his designate. .B City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 4 Peel Plaza January 27, 2009 BACKGROUND: The City of Saint John identified the need for a new headquarters for the Saint John Police Force to meet its operational requirements a number of years ago. More recently, the Province of New Brunswick has pursued the development of an integrated justice facility to centralize court operations in Saint John. The City and the Province have worked together to develop the concept of locating these facilities adjacent to one another in Peel Plaza, the name given to the development lands north of Union Street. Over time, the two levels of government have worked with citizens through a series of public engagement sessions to develop a plan that sites these two important public buildings in a shared public plaza with a common underground detention facility. As part of the Peel Plaza development, a parking garage is also proposed with the potential for other residential and perhaps commercial uses above the garage. This facility would be sited on Carleton Street. The idea for the comprehensive, coordinated development now proposed arises from a desire to: • take full advantage of a large public investment in this area of the Uptown by the Province and the City to trigger additional renewal in the Uptown; • secure a new Police Headquarters that meets the operational requirements of the police force; • use high quality development to set the bar for further renewal in the area; • encourage new private sector investment in the surrounding area; • create needed public facilities that are a lasting source of pride in the community; • build on the substantial public infrastructure in the area; and • ensure that taxpayers get the maximum return on their public investment. The Province of New Brunswick acquired the former YM -YWCA site at the corner of Hazen Avenue and Carleton Street and proposes this as the location for the new Justice Facility. The City -has acquired land on Union Street between Hazen Avenue and Wellington Row for the proposed police headquarters. Given the level of public investment and potential for community -wide impact, Council directed that a public engagement process be undertaken to solicit ideas and comments on the proposed Peel Plaza development. As part of this process, the City conducted four public meetings, solicited on -line comments and held a series of individual stakeholder meetings. Some of the dominant themes that were heard included a desire for: - open spaces and green space that meets the needs of many people; - use of quality design and construction materials; - residential development that brings people downtown; - parking facilities that integrate, not dominate any potential development; - locating the parking structure on the escarpment (rather than on Union Street); - transportation options including pedestrian routes and bicycle - friendly roads; rN City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 5 Peel Plaza January 27, 2009 - integration of heritage buildings and building a development that will be "the heritage of the future"; - celebration of arts and culture; - vibrant streetscapes that encourage pedestrian traffic; - sustainable development that considers the environment and green building design; - retaining land for the future expansion of the Arts Centre; and retaining a narrow traffic corridor on Union Street, The Cities and Environment Unit at Dalhousie University facilitated two of the public engagement/interactive workshop sessions and drafted a series of recommendations in the form of "Big Ideas" and "Design Guidelines" for this project and the Uptown as a whole. Their report begins with the statement that: Saint John has a tremendous opportunity to take advantage of the development potential in the Uptown and to build on the momentum of the discussions surrounding the North of Union site, The development of the Police Headquarters and Provincial Justice facility (and the associated parking needs) has brought people together to establish a shared vision and set the tone far future development projects in the city that will meet the needs of current and future residents and visitors. The complete Cities and Environment Unit report, entitled "North of Union Project: Public Consultation Process and Outcomes Report to City of Saint John Common Council" is attached. As a result of the public input received through the engagement process, numerous revisions were made to the original North of Union concept. Council also committed to continue to involve the public in decisions regarding the Peel Plaza development. The Action Plan approved by Council on March 27, 2008 resolved that "the Public be provided with opportunities for input on final designs for each of the major public components and new design concepts for the site, input regarding proposals for development of the areas from the private sector and input regarding art components to be associated with the new development." The public was provided with two opportunities to provide input on the design concepts at sessions held on August 25 and 28, 2008. The property owners are now seeking the approval of Common Council to secure the necessary changes to the City's Municipal Plan and Zoning Bylaw to facilitate the future development of all of the components of the Peel Plaza project. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has the following comments on the proposed subdivision: 62 City of Saint John, Department of Supply and Services and Saint John Parking Commission Page b Peel Plaza January 27, 2009 • Detailed. engineering drawings must be submitted to the City for review and approval. • The developer must provide a site drainage plan indicating how storm water collection and disposal will be handled. • The developer must provide a traffic study to determine if the volume of traffic can be handled by the existing City streets and the effects related to a parking garage structure. • Upgrades to existing infrastructure by the developer may be required. Detailed engineering plans must be submitted prior to determining this. • All grades for water and sewer systems must be verified by the developer's engineering consultant. Buildings and Inspection Services has no concerns with this application at this time. Saint John Transit provides extensive service to and from the uptown area and the Commission is supportive of all high density proposals, especially in the uptown area. Fire Department has been advised of this application. A.liant has no concerns with this application. ANALYSIS: Sub'ect Sites and Neighbourhood The subject area is located in the Uptown area of the City, and is generally bounded to the south by Union Street, to the east by Wellington Row, to the west by the Viaduct and Saint Patrick Street, and to the north by Sewell Street. The property is designated Low Intensity Mix in the Uptown Strategy in the Municipal Plan. Most of the parcels subject to this application are currently zoned "B -2" General Business in the Zoning Bylaw but there are properties that are zoned "IL -1" Neighbourhood Institutional, "RM -1" Three Storey Multiple Residential and 1-2" Light Industrial. Many of the sites are currently vacant or contain surface parking lots. Other sites, including the Saint John Arts Centre site, will remain largely unchanged by the current proposal. The surrounding area contains a wide variety of uses and some vacant parcels. The majority of the residential uses are found to the northeast of the subject site, and most are multiple- family dwellings located in older buildings. Most of the commercial uses are found to the south and southwest of the site, including the Mercantile Centre, Aquatic Centre, Aliant tower, City Hall, Brunswick Square and Market Square shopping centres and offices, the Red Rose Tea building and a variety of shops and offices along Union Street, King Street and Germain Street. Harbour Station is located northwest of the subject site below the Sewell Street embankment. The subject 63 City of Saint John, Department of Supply and Services and Saint John Parking Commission page 7 Peel Plaza January 27, 2009 site is in close proximity to the Saint John Throughway and both the Viaduct and Garden Street entrances to the City. Development Proposal As noted in the Background Section of this report, the subject site has been chosen as the potential location for the Peel Plaza development through a detailed comparative analysis of multiple sites and comprehensive consultation with the public and a variety of stakeholder groups. The proposed Peel Plaza development will contain the new Saint John Police Headquarters, the Province of New Brunswick Law Courts and the Saint John Parking Commission Carleton Street Parking Facility. There is the potential for additional future development in the area including the development of commercial or residential space in conjunction with the parking garage. As detailed building and site designs have not yet been finalized (except for the Justice Facility), this application considers only the Municipal Plan amendment and rezonings necessary to facilitate the proposed development. Any necessary subdivisions, conditional use applications or variances will be dealt with when detailed plans are prepared and submitted. The following brief overview of the proposed development components has been included in this report to provide a context for the requested plan amendment and rezoning. The Police Facility The Police Headquarters is planned for the area to the south of the Saint John Arts Centre, in the block bounded by Union Street, Hazen Avenue, Chipman Street and Peel Street. This area is already part of the High Intensity Mix area of the Uptown and is currently zoned `B -3" Central Business therefore it does not require a Municipal Plan amendment or rezoning. Given that the Headquarters is part of the larger development, the following general information has been included for context. The proposed Police Headquarters will provide the Saint John Police Force with a facility that will address many longstanding operational shortcomings that have arisen with their current location in City Hall, a multi- storey office building. Six independent building studies for the Police Department have indicated that the present facilities are inadequate, with issues such as substandard detention cells, incompatibility with adjacent uses, unsafe handling and storage of exhibits, and the lack of a shooting range for force training. The new Headquarters has been designed to enhance community and police interaction, provide necessary safety and security, satisfy essential technical requirements and be conducive to the needs of clients, victims, witnesses, suspects and others. Holding facilities shared by the Police Headquarters and Justice Facility will also eliminate the need for separate facilities within each of these buildings. 64 City of Saint John, Department of Supply and Services and Saint John Parking Commission Page S Peel Plaza January 27, 2009 Although the new Headquarters will function as a secure structure, it is planned to resemble an inviting commercial or office building with public spaces, appropriate facades on all street fronts and public amenities. The Justice Facili The Province of New Brunswick has identified the need for a new integrated Justice Facility that will modernize and centralize their court operations in the City of Saint John. The Provincial Department of Supply and Services has selected and purchased the site of the former YM- YWCA as the proposed location for this facility which would allow for the consolidation of court, probation, and prosecution services in a single location. A secure, underground link is proposed to connect to the Police Headquarters to provide access to a shared prisoner holding area. The most current proposed site plan and building elevation drawings for the Justice Facility have been appended to this report. The site plan indicates that the building will occupy almost all of the site except for some small landscaped areas and the inclusion of 8 surface parking spaces located on the Carleton Street frontage. The balance of the parking required for the site is proposed to be located within the parking facility proposed as part of this application. It should be noted that parking variances may be required to facilitate this arrangement and if necessary, the appropriate approvals will be sought from the Planning Advisory Committee in due course. It should also be noted that the final property lines separating the police facility from the justice facility have not been determined and there may be minor setback variances required to permit the construction of the building. If such variances are necessary, they will be submitted to PAC at the appropriate time. Any application to PAC for variances will be circulated to adjacent property owners for comment in accordance with City of Saint John practice. The building elevation drawings provide further insight with respect to the proposed appearance of the facility. The building will be of variable height and is intended to integrate into its unique location. The structure is proposed to be constructed of high quality materials in keeping with its important public purpose. The Parking Facility The Saint John Parking Commission is proposing a multi - storey parking structure for the site located between Carleton Street and Sewell Street, adjacent to the Stone Church and overlooking the Sewell/Station Street embankment. At present, the plan is for the parking structure to be designed for between 500 and 600 vehicles to accommodate the growing demand for parking in the Uptown area and provide parking for employees and clients of the Police and Justice facilities. The structure would also be designed to allow for additional development above the parking areas for commercial, residential or mixed uses. The characteristics of this development 65 City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 9 Peel Plaza January 27, 2009 are subject to change as it remains unclear whether this structure will be delivered by the public or private sector and the details of any upper floor development have not yet been defined. At the present time, the Parking Commission is seeking to obtain the appropriate Municipal Plan designation and zoning category to create the potential to construct this development. In the absence of detailed building elevation drawings or a site plan, it would be inappropriate in staff s view, to permit this development by right. The recommendations advanced by staff would put the necessary zoning in place but would require that the proponent submit the site plan and building elevation drawings to the City for approval of Common Council by amendment to the Section 39 conditions. Amendment of Section 39 conditions invokes a public process which includes review by the Planning Advisory Committee as well as an advertised public hearing at Common Council. The City did previously commit to involving the public in discussions respecting the final design of the parking facility and the proposed conditions are consistent with this commitment. It should be noted that the proposed conditions only deal with the appearance of any structure and the site plan. The uses of the property will be governed by the list of permitted and conditional uses detailed in the B -3 zone. The Public Plaza A public plaza with a significant public art component, pedestrian access and informal gathering space is proposed for the area. A conceptual design for the space adjacent to the police and justice facilities has been prepared but there are no firm plans for the land to the east of the Saint John Arts Centre. Consistent with the City's previous commitments with respect to this project, staff recommend a condition requiring that the City provide the public with an opportunity for input on the final design of the public plaza prior to its construction. The Arts Centre The Arts Centre has been included in the subject application to ensure continuity of zoning in this area and also to ensure that any redevelopment of the Arts Centre including future expansion, be allowed to proceed with the same zoning requirements as adjacent developments. As previously mentioned, there will be no change in land use or structural changes or additions to the Saint John Arts Centre building as a result of the proposal. Municipal Plan and Uptown Strategy Policies The Municipal Plan states that the "Uptown plays a regional centre role and represents the major business, office, government, financial and retail area within the City of Saint John, and features mixed use developments and intense activity. The Uptown also contains uses which contribute .. City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 10 Peel Plaza January 27, 2009 to the City's vitality and animation, such as cultural, entertainment, residential and hospitality uses." Further policies are included in the Uptown Strategy which is Part Six of the Municipal Plan, The Uptown Strategy contains a variety of policies that respond to an overall Vision for the Uptown, with specific sections focusing on an Economic Vision, a Residential Vision, a Heritage /Cultural Vision, a Social Vision and a Transportation Vision. The proposed Peel Plaza development responds to many of the Strategy's policies and objectives. In particular, the Strategy focuses on concentrating major commercial, office, retail, institutional, attractions and residential uses in the Uptown to maintain a compact urban form and capitalize on existing infrastructure, transportation facilities and concentrations of people. The High Intensity Mixed Use area is intended to contain the majority of development, with taller buildings, higher densities and more activity. Both the Justice Facility and the Police Headquarters will provide a large amount of office and institutional space, with the associated employees and clients utilizing and reinforcing the viability of other existing business in the Uptown. The Uptown Strategy also highlights the need for multiple -level parking structures in the Uptown to meet the demands of those living in and travelling to the Uptown for work or other activities. The Strategy points out that extensive off - street at -grade parking diminishes the compact nature of the Uptown; commits sites which could otherwise be used for more intensive construction, and creates an environment which is not people- oriented. The proposed multi- storey parking structure is intended to provide parking for employees and clients of Peel Plaza as well as other surrounding uses. As well, the possibility for additional development above the parking levels offers an opportunity for increased density and residential or commercial vibrancy on the site. This potential responds to the Strategy's policy that the City pursue the development of parking as a partner with others and as a part of larger economic development initiatives. The Strategy also focuses on the need for high quality public open space within the Uptown, which is needed to enhance the quality of life of people living and working in higher densities. The proposed public open space is intended to enhance the pedestrian connectivity of the development and also provide an opportunity for informal gatherings in a relaxed setting in the heart of the Uptown. The Strategy encourages the development of suitable public open space in association with commercial, office or residential development. The subject application does involve an amendment to the Uptown Strategy to facilitate the proposed development. The Uptown Strategy does not provide a clear distinction between the High Intensity Mixed Use and Low Intensity Mixed Use designations, save for a brief reference to the appropriate height of buildings. Given the scale of the proposed developments, staff are of the view that the High Intensity designation most appropriately describes the proposed uses and the applicants have therefore requested the corresponding plan amendment at the request of Planning staff. As the proposal clearly satisfies the policies and objectives of the Strategy, the proposed Municipal Plan amendment is supported. OYA City of Saint John, Department of Supply and Services and Saint John Parking Commission Page 11 Pee! Plaza January 27, 2009 Zoning By -law Standards In order to permit the development of the Provincial Justice Facility and the Saint John Parking Commission parking structure, the applicants have requested that the subject sites be rezoned to "B -3" Central Business. The Central Business zone was designed specifically for the Uptown area, and permits a wide variety of commercial, institutional, and residential uses. In particular, the zone would permit the proposed Justice facility as an institution of an educational, governmental or philanthropic nature, and would permit a parking area (including a parking structure) subject to terms and conditions that may be applied by the Planning Advisory Committee. As previously noted, the Peel Plaza proposal cannot be evaluated for conformity with the standards of the "B -3" Central Business zone as detailed site and building plans have not been finalized. If any variances or subdivisions are required, these will be brought back to the Committee for consideration at a later date. The areas directly to the south of the subject properties, including those proposed for the Police Headquarters, are already zoned "B -3" Central Business. The attached map illustrates that Union Street has traditionally been the northern boundary of the "B -3" Central Business area of the Uptown although it should be noted that this zoning designation was also used to facilitate the Harbour Station development. The proposed rezoning will, in effect, provide zoning continuity from the core of the Central Business District northward to Harbour Station. In staff's view, the rezoning results in a logical extension of intense downtown development onto properties that are significantly underutilized but contiguous with the city's core. Staff are of the view that the City generally lacks adequate land inventory to accommodate modern urban downtown development and the subject application, while accommodating specific proposed developments, is a logical extension of the Central Business District. Staff therefore support the proposed rezoning. CONCLUSION: The subject application is intended to put the appropriate land use regulations in place to enable the construction of the Justice Facility and to place the property intended as the future location of the parking facility in the proper zoning to facilitate its development. In staff's view, the property north of Union Street represents a logical extension of the Central Business District. This property is significantly underutilized and perhaps provides one of the largest blocks of land in the Uptown that can readily be developed with high density urban development. Staff are therefore prepared to support the application. SKH and KJF Project No. 06 -577 .. 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ANI n, I� w 70 m 0 All 70 m 0 w J V w _U It SOO :g 4 s 71 m :g 4 s 71 North of Union Project Public Consultation Process & Outcomes Report to City of Saint John Common Council Cities Environment Faculty of Architecture & Planning Dalhousie University Unit March 17, 2008 74 Table of Contents S Introduction 1 Summary of Community Meetings 2 Big Ideas 4 Concept Plan: Illustration of the Big ideas 6 Guide to Public Improvements & Design Guidelines 18 Recommendations to Common Council 21 75 Introduction Saint John has a tremendous opportunity to take advantage of the development potential in the. Uptown and to build on the momentum of the discussions surrounding the North of Union site. The development of the Police Headquarters and Provincial Justice facility (and the associated parking needs) has brought people together to establish a shared vision and set the tone for future development projects in the city that will meet the needs of current and future residents and visitors. A great city is shaped by its citizens. The citizens of Saint John have real passion about the quality of their city, a place where they want to live, work and play. They also have pride in their community's heritage and a fear of losing what defines their community. Over the last two months, the Cities & Environment Unit has designed and led a community consultation process to explore with Saint John citizens the development possibilities North of Union. In order to be able to discuss specific aspects of the site, it was essential for community members to first find common ground regarding how new development can contribute to a larger vision for the Uptown. This project has created an exciting opportunity to define this vision and make it a reality. It is rare that places have the opportunity to both establish a vision and take immediate action toward achieving that vision. The potential for Saint John is tremendous. The Cities & Environment Unit's role was to not only design and lead a community consultation process, but also to consolidate and contribute to the ideas that came out of the community sessions. The following report summarizes this consultation process and presents the major products that resulted from this work. Prepared by. Cities & Environment Unit, March 17, 2008 76 Summary of Community Meetings Community Meeting Date: Tuesday, February 26, 2008 Time: 7pm — 9pm . Goal • To hear concerns and ideas from community members specifically about existing heritage buildings on the North of Union site. Meeting Summary City staff hosted an evening meeting to give citizens. an opportunity to discuss concerns regarding existing heritage buildings on the North of Union site. Panels illustrating important heritage buildings in the area as well as North of Union project panels were available for people to review. Jim Bezanson presented on the architectural and historical significance of some key buildings- in and around the North of Union site. Elizabeth DeLuisa, from Active Transportation Saint John (ATSJ), presented concerns and recommendations from ATSJ regarding the North of Union project. Microphones were available for individuals to ask questions or make specific comments regarding the North of Union project. The Cities & Environment Unit took notes summarizing participants' ideas at the session. Community Workshop Date: Saturday March 1, 2008 Time, loam — 3pm Goals • To develop a vision for the broader area (the Uptown) to set the tone for all new development within the Uptown, including the North of Union Site. • To, discuss desired urban design guidelines for the Uptown area. Workshop Summary Approximately eighty citizens from Saint John attended this full day community workshop. The day was divided into two distinct sessions — morning and afternoon. Each session consisted of small group round table discussions with one CEU planner or City planner at each table to lead the discussion. Base maps of the area, a chart of the fixed/flexible/wide open elements relating to the North of Union development, markers, trace paper and flip charts were available at each table. During the morning session, groups worked to develop Big Ideas and principles regarding future development in the Uptown. Each group was charged with thinking beyond the physical design of specific buildings or streets in order to consider different ideas and visions for the larger area. The discussion established a shared sense of what this area could become. Notes from each group discussion were pinned up for participants to review during lunch. CEU and City staff worked during the lunch hour to pull out the major themes from each group discussion. The themes were used to create Big Ideas and principles for development. Before groups began work during the afternoon, the Big Ideas and principles were projected and presented. During the afternoon, the Big Ideas and principles were applied to the North of Union site in order to determine what type of development is desired for the area. Groups used the available base maps, trace paper, markers and fixedlflexiblelwide open chart to sketch out how the Big Ideas and principles would inform elements of the North of Union development. Through this exercise, groups developed specific design guidelines intended to inform future development on the North of Union site and within the larger Uptown area. Prepared by. Cities 8 Environment Unit, March 17, 2008 2 77 Outcomes The citizens of Saint John are passionate about their community and contributed many thoughtful ideas and perspectives during this fiill day workshop. The Big Ideas were a direct outcome of this session. In addition, Cities & Environment Unit staff used the ideas and concerns from the session as the basis to produce proposed Design Guidelines and a Concept Plan that are intended to direct development in the Uptown, including the North of Union Site. Open House Wednesday, March 12, 2005 Time: Spm -- 9pm Goal • To report back to interested and committed community members before taking ideas and recommendations to Common Council. Meeting Summary The meeting consisted of a presentation, time to review the display panels and proposed Design Guidelines and a question and answer period. CEU staff presented an overview of public consultation sessions to date and explained the Big Ideas, proposed Design Guidelines and the next steps in this process. The Big Ideas and Concept Plan were described on the display panel and participants also received a proposed Design Guideline handout. During the question and answer period, community members raised concerns about the process and content presented. These concerns were recorded and responded to by CEU and City staff. Outstanding Concerns Many of the concerns and ideas raised in the aforementioned meetings were incorporated into the Big Ideas, Concept Plan, Guide to Public Improvements and Design Guidelines. These documents clearly outline a community -based vision for the Uptown and the North of Union site. Community members also articulated their concerns regarding the public participation process and what they do not want for Uptown Saint John. The main outstanding concerns include: • The North of Union project and the public consultation process are being rushed and these rushed decisions will have lasting negative impacts on the community. • Community members are not clear on how and when they will be able to further participate in shaping both the North of Union development and other developments in Saint John in the future. • The City is not sufficiently forthcoming with information and decision making lacks transparency. • The absence of other stakeholders (e.g., Province, private sector, etc.) raises concerns about how the community's ideas will be implemented. • Saint John is in need of more detailed urban design guidelines for the North of Union site. • The North of Union site is not the best location and /or an appropriate location for the proposed police headquarters. • There is no clear commitment to protect, reuse and/or revitalize existing heritage buildings on the North of Union site and in the Uptown area. Prepared by: Cities & Environment Unit, March 17 2006 78 3 BIG IDEAS INTRODUCTION The Big Ideas presented here were created to guide development in Uptown Saint John and were generated through consultation with the public. These ideas are based on the notion that the Uptown is already a unique and vibrant area, and that by building on these strengths and respecting the historical significance of the area, new development will encourage more people to come to the Uptown to work, live and play. In doing so, the Uptown will become a complete neighbourhood comprised of residential, commercial and service - oriented development. OPEN SPACES New open space should be created that meets the needs of many people and connects existing infrastructure to a variety of interesting places (e.g., the waterfront). These safe and accessible spaces will provide opportunities for people to meet and gather at different times of the day, and throughout the different seasons. INTENSITY AND DIVERSITY OF USE It is important to attract a variety of people (e.g., young, old, families, low income, young professionals, etc.) to Uptown Saint John. Providing a mix of good - quality housing types (affordable and market), green developments and more services and amenities will lead to a thriving neighbourhood and community. PARKING Parking must not dominate any development. Parking should be concentrated close to transportation hubs at access points along the highway. This strategy will ensure city streets are more pedestrian and bicycle friendly. TRANSPORTATION The Uptown should build active transportation infrastructure into all future development to ensure safe and comfortable pedestrian and bicycle environments. Combined with a focus on local and regional transit options, this will make it easier to live car free. HERITAGE The heritage buildings in the Uptown help us celebrate the history of our city. These buildings will act as catalysts for innovative infill, reuse and revitalization that can accommodate a variety of different uses. Buildings constructed today are the heritage buildings of the future. ARTS AND CULTURE The Arts Centre located in the Carnegie building is an important focal point that will strengthen the Uptown's connection to the artist community. The Carnegie building will be the anchor from which other facilities and services can grow (i.e., arts corridor), STREETS Streets are places of intensity, variety and human interaction. They must celebrate our culture and identity. Streets must be walkable, comfortable and beautiful, and should also be destinations in their own right. They must attract and support a variety of uses throughout the day and night. A continuous, transparent and porous streetwall with appropriately sized buildings will create streets that are interesting, comfortable and accessible to pedestrians. Prepared by. Cities & Environment Unit, March 17, 2008 4 79 BIG IDEAS SUSTAINABILITY New development in the Uptown will serve as a leading example of sustainable and green design. This development will not only provide opportunities for people to connect with their surroundings, but will provide a healthy environment where people can work, live and play without having to travel great distances. An emphasis on sustainable development will contribute to a strong and thriving community. PROCESS Creating a shared.vision for the Uptown will give community members an idea of what development to say `yes' to and will also give the community the confidence to say `no' to bad development. The Uptown is in need of a comprehensive community -based plan that will capture the ideas and dreams of community members through an open public consultation process. In addition, the public's visions and ideas must become formally legislated policy to ensure ideas become reality. Prepared by. Cities & Environment Unit, March 17, 2006 :l Concept Plan Illustration of the Big Ideas This Concept Plan is an illustration of what the Uptown area and the North of Union site could become if they were developed according to the Big Ideas and proposed Design Guidelines and with investment in public infrastructure improvements. The Concept Plan is not meant to represent the design of specific buildings, instead it is intended to illustrate some of the development possibilities and potential for the area. z I dWA 4 Valli, Jig. �' - . - • - . - - � � � : err �"` � 3 Concept Plan Elements Union Street Instead of widening Union Street to facilitate increased traffic flow, the focus is on improving the pedestrian environment to provide a continuous walkable connection across the peninsula to the waterfront. Bicycling and other active modes of transportation are also promoted along its length. Union Street supports a mix of uses, including residential and street - oriented commercial uses. O Provincial Justice Facility This carefully designed public institution sets a high standard for the quality of new buildings and public spaces in Saint John. This building frames attractive and vibrant public spaces, including a new pedestrian street. The Provincial Justice Facility exists as part of the public sphere, building on the mix of people and diversity of uses in the Uptown. 3O Carnegie Building/Arts Centre The Arts Centre has room to grow north and south along Hazen Avenue or east toward Peel Street. It anchors a new arts corridor that extends south through the downtown, connecting existing and possible future arts related uses. ® Pedestrian Street This new pedestrian -only street enables comfortable pedestrian access through the heart of the Uptown area. It connects east from Saint Patrick Street to a new park at Wellington Row and serves as a link in the peninsula's open space network. OPolice Headquarters This high quality street- oriented public institution includes community- oriented facilities and uses that are accessible and visible from the surrounding streets. The footprint of the building is limited to respect and maintain the area's historical street grid. The design and construction of a new public facility provides the opportunity to apply Saint John's Sustainability Principles by focusing on environmentally -sound design, technologies and materials. © Mixed -Use Infill Development These blocks present numerous opportunities for mixed -use (commercial, institutions and residential) development that integrates with existing uses and buildings, including valuable heritage buildings. New development will fill in the gaps in the urban structure and frame vibrant, pedestrian - friendly local streets. �] Parking Structures Parking structures located close to major access points to the peninsula will encourage a reduction of commuter traffic throughout the downtown. Commuters can connect to the downtown through the pedway system or local transit shuttles. Parking facilities can be integrated into transportation hubs_ that connect to a variety of other transportation modes and include some convenience amenities.. ® Saint Patrick Street A tree lined Saint Patrick Street with narrowed traffic lanes and an improved pedestrian environment serves as a gateway to King Street and the Uptown. Existing buildings can be opened up to the street providing new opportunities for street level commercial activity. �g Gateway Landmark corner buildings frame this intersection and form a visible gateway into the city. Prepared by. Cities & Environment Unit, March 17, 2008 82 Concept Plan Illustration of the Big Ideas These sketches illustrate some of the possible spatial relationships between buildings and public open spaces. Also depicted are some ideas about how higher point towers might fit into future development of the area and how the siting of new landmark buildings at the end of important streets could create prominent terminating vistas. Prepared by. Cities & Environment Unit, March 17, 2008 83 8 Concept Plan Illustration of the Big Ideas The following sketches illustrate some ideas about the high quality public spaces and amenities that are possible such as wide sidewalks, tree lined streets, benches and room for sidewalk caf4 and.restaurant seating. t,urrent conditions: Looking west from Wellington Row toward Peel Street i,yvmug east rrom riazen Avenue along a new pedestrian street. Prepared by; Cities & Environment Unit, March 97, 2o08 84 N �: m :� �� � \ � �� . \ /��� �� � \/ �� � m Concept Plan OPEN SPACE Illustration of the Big Ideas New open space should be created that meets the needs of many people and connects existing infrastructure to a variety of interesting places (e.g., the waterfront). These safe and accessible spaces will provide opportunities for people to meet and gather at different times of the day, and throughout the different seasons. - 0 50 loo 200 300 400 SOD Metm Prepared by: Cities & Environment Unit, March 17, 2=3 IN a. 0 11 Concept Plan INTENSITYAND DIVERSITY OF USE Illustration of the Big Ideas it is important to attract a variety of people (e.g., young, old, families, low income, young professionals, etc.) to Uptown Saint John. Providing a mix of good - quality housing types (affordable and market), green developments and more services and amenities will lead to a thriving neighbourhood and community. N W o so 100 zM Im goo s(ro ° e Prepared by. Cities & Environment Unit, March 17, 2008 IYA 12 Concept Plan Illustration of the Big PARKING Ideas parking must not° dominate any development. Parking -should be concentrated close to transportation hubs at access points along the highway. This strategy'will ensure city streets are more pedestrian and bicycle friendly. 0 50 100 244 300 440 $4 Meters Prepared by: Cities & Environment Unit, March 17, 2006 :: 0 13 i Concept Plan TRANSPORTATION Illustration of the Big Ideas The Uptown should build active transportation infrastructure into all future development to ensure safe and comfortable pedestrian and bicycle environments. Combined with a focus on local and regional transit options, this will make it easier to live car free. N Suggested Bus Route Pedestrian - Oriented Street. � r- Parking t nF 0 so 300 200 300 400 5o0 Meters Prepared by. Cities & Environment Unit, March 17, 2008 89 R e 14 Concept Plan HERITAGE Illustration of the Big Ideas The heritage buildings in the Uptown help us celebrate the history of our city. These buildings will act as catalysts for innovative infill, reuse and revitalization that can accommodate a variety of different uses. Buildings constructed today are the heritage buildings of the future. .I ■ l_ Landmark Buildings i Mixed InfilliHeritage Buildings 0 50 M 240 340 400 Boo meters Prepared by., Cities & Environment Unit March 97, 2008 90 fe G0 0 0 15 Concept Plan ARTS AND CULTURE Illustration of the Big Ideas The Arts Centre located in the Carnegie building is an important focal point that will strengthen the Uptown's connection to the artist community. The Carnegie building will be the anchor from which other facilities and services can grow (i.e., arts corridor). N ® Camegie BuildinglArts Centre i t Arts Corridor 0 S0 100 — 200 300 40D 5DD Prepared by. Cities & Environment Unit, March 17, 2008 Meters 91 " L G P 16 Concept Plan STREETS Illustration of the Big Ideas Streets are places of intensity, variety and human interaction. They must celebrate our culture and identity. Streets must be walkable, comfortable and beautiful, and should also be destinations in their own right. They must attract and support a variety of uses throughout the day and might. A continuous, transparent and porous streetwall with appropriately sized buildings will create streets that are interesting, comfortable and accessible to pedestrians. V av sw dvu IVU 4UU 5Q47 Meters � Prepared by; Cities & Environment Unit, March 17, 2008 92 17 r ' Guide to Public Emp'rovements & Design Guidelines Introduction To achieve the community's vision for the Uptown and realize the full potential of the North of Union site, the City of Saint John must both invest in the creation of high quality public spaces and regulate the form of future development. The following includes a guide to the necessary public improvements and a proposed set of Design Guidelines. By understanding how these two elements work together, the community of Saint John will be able to move forward with confidence, knowing they are creating great streets and complete neighbourhoods in the Uptown that will benefit current and future generations. Guide to Public Improvements Public infrastructure creates the context for buildings and defines the nature of public systems. Public spaces should be carefully considered and designed to ensure that streets, parks, walkways and other gathering spaces add to the diversity of neighourhoods and attract people to the Uptown. Movement In order to achieve a sustainable and vibrant community, streets should be pedestrian oriented. • Focus on people in a walkable downtown by ensuring active transportation options. • Make streets into destinations instead of arterials. • To improve pedestrian walkability, maintain or consider narrowing existing streets. • Concentrate parking in easily accessed locations at the gateways to the city. • Parking does more than store cars, it can act as a transfer point with convenience amenities and green functions. • Develop safe and weather protected bus stops which are a permanent, significant part of the street. • Support bike use by providing bike racks and bike lanes. • Ensure pedways are safe connections to streets rather than alternatives to streets. Open Spaces The Uptown should enhance and build open spaces which are safe and accessible. These open spaces should provide important opportunities for people to meet and gather at different times of the day throughout the different seasons. • Connect the Uptown to the Waterfront and other parts of the city through walkable, safe and continuous streetscapes and pathways. • Enhance and highlight important views, taking into consideration the topography of the area. • Create and enhance green spaces. Green spaces can be: » parks, green roofs, greenhouses, play - grounds » many different sizes enhanced by natural features (waterfront, topography) • Contribute to the health and sustainability of Saint John by building public recreation spaces. Prepared by. Cities & Environment Unit, March 97, 2008 16 93 Special Streets The unique identity of streets can attract people to the Uptown and should be supported by public infrastructure. • Develop Green Streets that are pedestrian friendly that have more sidewalk than asphalt and greenery planted along the edges. • Support an Arts Corridor as a possibility for enhancing the arts with the Carnegie building functioning as an anchor from which other services and facilities can stem. Design Guidelines Design guidelines describe how buildings should front onto the street to create comfortable and continuous pedestrian - oriented public space. Design guidelines also establish requirements for a mix of uses. Developing new buildings according to these guidelines will promote a complete neighbourhood that will attract a variety of people to live, work and play in the Uptown. Built Form New buildings in the Uptown should ensure continuous, transparent and interesting streets with varied choices for pedestrian movement. Blocks Retain and reinforce historical smaller block patterns to ensure more edge space, better relation to public space and more pedestrian pathways (continuity and choice of movement), Infill • Respect existing streetwall when building between older existing buildings. • In some situations where the gap between two existing buildings is narrower than the width of- adjacent buildings, infill can be set back slightly to create an interesting rhythm along the streetwall. Height • Build generally 5 -6 stories (50 -60 feet) • Include possibility ,of point towers (up to 150 feet) in appropriate locations and with appropriate setbacks from the street, Environmental Consideration • New development will serve as an example of leading sustainable and green design and construction. » Green Roofs LEED building standards Prepared by: Cities & Environment Unit March 17, 2008 94 19 Streets Streets are places of intensity, variety and human interaction, which celebrate culture and identity. Streets should be walkable, comfortable and beautiful as pathways and destinations. Scale • Ensure a relation between the street, its buildings and these buildings' uses. • Provide a number of entrances and access points when creating new buildings to enhance the diversity of life on the streets. • Orient buildings towards the street at the pedestrian level. Corners Recognize corners as significant points along the street, deserving special treatment in terms of design and use. Continuity of Buildings • Encourage the continuity of streets and discourage inactive uses like surface parking. Mix of Uses A mix of uses extends and intensifies street use throughout the day, making a neighbourhood lively, attractive and safe. A mix of uses can occur horizontally along streets or vertically within buildings. Amenities Support amenities which bring people to the area to live, work and play (complete neighbourhood). » Residential development that suits different incomes and lifestyles. » Commercial development that is diverse and unique. » Recreational development for a healthy active population. » Services that meet all the needs of a thriving community. Institutions Ensure institutions are part of the public sphere; building on the mix of people and diversity of uses in the Uptown. Orient the buildings to the street with multiple entrances on all street sides and public gathering spaces. Residential Encourage residential development on every street to ensure round the clock continuity of use by people who have a vested interest in the area — this is how the idea of a `sustainable neighbourhood is created. Build a variety of housing types in the Uptown (e.g., low income and market housing). Encourage residential development amongst commercial, recreational and institutional uses to reinforce the idea of being able to live, work and play without traveling great distances. Prepared by. Cities & Environment Unit, March 17, 2008 95 20 Recommendations to Common - Council I. Accept Big Ideas, Guide to Public Improvements, Design Guidelines and the Concept Plan in principle and use these as the basis for developing a more detailed site, plan and set of design guidelines for the North of Union project., 2. Endorse ongoing public engagement and involvement in the development and implementation of planning strategies and policies for Uptown Saint John and the North of Union site. Prepared by. Cities & Environment Unit, March 17, 2008 96 21 A LAW TO AMEND BY -LAW NUMBER BIA -2 BUSINESS IMPROVEMENT LEVY BY -LAW Be it enacted by the Common Council of the City of Saint John as follows: The Business Improvement Levy By -law of The City of Saint John enacted on the third day of January, 2006, is amended by: ARRETE MODIFIANT ARRETE No BIA -2 ARRETE CONCERNANT LA CONTRIBUTION POUR L'AMELIORATION DES AFFAIRES Le conseil communal de The City of Saint John decrete ce qui suit: Uarrete concernant la contribution pour 1'am6lioration des affaires de The City of Saint John decrete le 3 janvier 2006 est modifid par: 1 Repealing section 2 thereof and inserting 1 I'abrogation de ]'article 2 aux pr6sentes et the following: 1'ajout du texte qui suit : 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2009 upon non - residential property within the Business Improvement Area established by By -law No. BIA -1 Business Improvement Area By -law enacted on the 5'h day of January, 2004. W WITNESS WHEREOF The City of Saint John has caused the Common Seal of the said City to be affixed to this by -law the * ** day of * *, A.D. 2009 and signed by: Mayorlmaire 2 Par la pr6sente, une contribution de 16 cents par tranche de cent dollars par rapport a ]a valeur fix6e est imposee pour I'ann6e 2009 sur les irnmeubles non residentiels situ6s a 1'interieur de la zone d'am6lioration des affaires 6tablie en vertu de I'Arrete n° BIA -1 relatif a la zone d'am6lioration des affaires 6dict6 le 5 janvier 2004. EN FOI DE QUOI, The City of ,Saint John a fait apposer son sceau communal sur le prdsent arr6t6 le * * ** 2009, avec les signatures suivantes : Common C1erk/Greffiere communale First Reading - January 19, 2009 Premiere lecture - 19 janvier 2009 Second Reading - January 19, 2009 Deuxieme lecture - 19 janvier 2009 Third Reading - Troisieme lecture - 97 BY -LAW NUMBER C.P. 105 -22 A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW ARRETE N° C.P. 105 -22 ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a edicte follows: The Municipal Plan By -law of The City of Saint John enacted on the 3rd day of January, A.D. 2006 is amended by: 1 Amending Section 3.4.4 of the Millidgeville Secondary Plan (DEVELOPMENT AREA DESIGN GUIDELINES — Projects and Proposals — Development Area D: Boars Head Road) by adding the following sentence at the end of the second paragraph under the heading "Development Theme /Character ": "Townhouses may also be developed on the parcel of land located at 435 Boars Head Road (PID 00049833)." - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor ce qui suit : Uarrete relatif au plan municipal de The City of Saint John decrete le 3 janvier 2006 est modifie par: 1 ]a modification de ]'article 3.4.4 du Plan secondaire de Millidgeville (LIGNES DIRECTRICES RELATIVES A LA CONCEPTION DE SECTEURS D'AMENAGEMENT : projets et propositions relatifs au secteur d'amenagement « D » : chemin Boars Head) en ajoutant la phrase suivante a ]a suite du deuxieme paragraphe sous ]a rubrique c< Thdmatique et caracteristique de I'amenagement >>: u Les maisons en rangee peuvent aussi titre amenages sur la parcelle de terrain situee au 435, chemin Boars Head (NID 00049833). - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arr6te le 2009, avec les signatures suivantes : Common Clerk/Greffiere communale BY -LAW NUMBER C.P. 110 -94 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 435 Boars Head Road, having an area of approximately 2,480 square metres, also identified as PID number 00049833, from "R -113" One Family Residential to "TH" Townhouse pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor/Maire ARRET]k No C.P. 110 -94 ARRETt MODIFIANT L'ARIdA SUR LE ZONAGE DE THE CITY OF SAINT JOAN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le dix-neuf (19) decembre 2005, est modifie par: 1 La modification de 1'annexe «A >>, Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie approximative de 2480 metres carrees, situee au 435, chemin Boars Head Road, et identifiee sous le NID 00049833, de zone residentielle — habitations unifamiliales <<R -1 B>> A zone de maisons en rangee TH » conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme. - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrdte le 2009, aver les signatures suivantes : Common Clerk/Greffiere communale First Reading - January 19, 2009 Premiere lecture - 19 janvier 2009 Second Reading - January 19, 2009 Deuxieme lecture - 19 janvier 2009 Third Reading - Troisieme lecture - PLANNING AND DEVELOPMENT/ URBANISME ET Dl�_VELOPPEMENT REZONING 1 REZONAGE Amending Schedule "An of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John �ch. Boarc Head Rd. FROM 1 DE R -7 B One Family Residential) Zone residentielle- habitations unifamiliales TO 1 A TH Townhouse Zone de maisons en rang6e Pursuant to a Resolution under Section 39 of the Community Planning Act Conform6ment A une resolution adopt6e par le Conseil municipal en vertu de W I'article 39 de la Loi sur I'urbanisme Applicant: NJP Developments Inc Location: 435 chemin Boars Head Road PID(s)INIP(s) 00049833 Section 39 Conditions — 435 Boars Head Road That, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of the parcel of land with an area of approximately 2,480 square metres, located at 435 Boars Head Road, also identified as PID Number 00049833 be subject to the following conditions: a. Development of the site be in accordance with a detailed site plan, prepared by the developer and subject to the approval of the Development Officer, illustrating the location of all buildings, structures, parking areas, driveways, signs, landscaping and other site features; b. All parking areas and driveways be paved with asphalt; c. Development of the site be in accordance with a detailed drainage plan, subject to the approval of the Chief City Engineer or his designate, including the installation of any necessary catch basins; d. Development of the site be in accordance with a detailed drainage study prepared by the developer's engineering consultant demonstrating no net increase in storm drainage flow from the area, subject to the approval of the Department of Municipal Operations and Engineering, and that no building permit be issued for the development until such time as the plan has been approved; e. Development of the site be in accordance with a detailed servicing study, prepared by the developer's engineering consultant and subject to the approval of the Chief City Engineer or his designate, ensuring that existing infrastructure capacities are adequate to service the proposed development; £ All main buildings be serviced by municipal water and sewer and underground public utilities; g. The fagades of all main buildings be constructed in accordance with a detailed elevation plan prepared by the developer and subject to the approval of the Development Officer; h. All areas not occupied by buildings, parking areas and driveways be landscaped and all site improvements indicated on the approved site, landscaping and building elevation plans be completed within one (1) year from the issuance of a building permit for the development. an M & C — 2009 -19 February 2, 2009 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Municipal Plan Amendment and Rezoning — 435 Boars Head Road BACKGROUND: At the January 13, 2009 meeting of the Planning Advisory Committee, planning staff were asked to provide further comment regarding the requirements for a drainage study and a servicing study as noted in the recommended Section 39 conditions prior to third reading of the proposed amendments. Specifically, conditions d. and e. state the following: d. If required, development of the site be in accordance with a detailed drainage study prepared by the developer's engineering consultant demonstrating no net increase in storm drainage flow from the area, subject to the approval of the Department of Municipal Operations and Engineering, and that no building permit be issued for the development until such time as the plan has been approved; e. If required, development of the site be in accordance with a detailed servicing study, prepared by the developer's engineering consultant and subject to the approval of the Chief City Engineer or his designate, ensuring that existing infrastructure capacities are adequate to service the proposed development. As Council will recall, the Commissioner of Municipal Operations and Engineering as well as the undersigned did provide further clarification to Council with respect to these conditions at the conclusion of the public hearing. Planning and Municipal Operations staff are of the view that both of these conditions should be retained to ensure that the proposed project does not negatively impact adjacent development. 102 Report to Common Council February,- 2, 2009 RECOMMENDATION: Page 2 It is recommended that Common Council adopt the recommendation of the Planning Advisory Committee in its entirety with respect to the Municipal Plan amendment and the rezoning of 435 Boars Head Road and that the Section 39 conditions be adopted as per the recommendation of PAC except that conditions d. and e. be amended by removing the words "if required" in each condition and therefore reading as follows: d. Development of the site be in accordance with a detailed drainage study prepared by the developer's engineering consultant demonstrating no net increase in storm drainage flow from the area, subject to the approval of the Department of Municipal Operations and Engineering, and that no building permit be issued for the development until such time as the plan has been approved; e. Development of the site be in accordance with a detailed servicing study, prepared by the developer's engineering consultant and subject to the approval of the Chief City Engineer or his designate, ensuring that existing infrastructure capacities are adequate to service the proposed development. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager KF:llI 103 BY -LAW NUMBER C.P. 105 -23 A LAW TO AMEND THE MUNICIPAL PLAN BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By -law of The City of Saint John enacted on the 3rd day of January, A.D. 2006 is amended by: 1 Amending Schedule 2 -A, the Future Land Use Plan, by redesignating a parcel of land with an area of approximately 1470 square metres, located at 14 McLaughlin Crescent, also identified as being PID No. 00322214, from Low Density Residential to Approved Commercial Development classification - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Sea] of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor ARRETE No C.P. 105 -23 ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors d'une reunion du conseil communal, The City of Saint John a edict& ce qui suit : L'arrdte relatif au plan municipal de The City of Saint John d&cr &t& le 3 janvier 2006 est modifi6 par: 1 la modification de ]'annexe 2 -A, relative au plan d'utilisation future des terres, afin de faire passer la designation d'une parcelle de terrain dune superficie approximative de 1470 metres carr &s, situ6e au 14, croissant McLaughlin, et portant le NID 00322214 de zone r&sidentielle de densite faible a zone d'am&nagement commercial approuv& - toutes les modifications sont indiqu &es sur le plan ci joint et font partie du pr6sent arret&. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr &sent arretd le 2009, avec les signatures suivantes : Common C1erk/Greffiere communale First Reading - January 19, 2009 Premiere lecture - 19 janvier 2009 Second Reading - January 19, 2009 Deuxi6me lecture - 19 janvier 2009 Third Reading - Troisieme lecture - PLANNING AND DEVELOPMENT 1 URBAN ISME ET D�VELOPPEMENT MUNICIPAL DEVELOPMENT PLAN 1 PLAN D'ANI NAGEMENT Amending Schedule 2 -A and 2 -C Modifiant annexe 2 -A et 2 -C o w � U a u h 0 w � � e rOil, Af° C v gb o cle �1 Q3 FROM 1 DE TO I A Low Density Residential Approved Commercial Development R6sidentielle de densit6 faible Am6nagement commercial approuv6 Applicant: Kendra Jones Location: 14 croissant McLaughlin Crescent oini.. \lAl1O /..\ nnx ,),"Ie BY -LAW NUMBER C.P. 110 -95 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land located at 14 McLaughlin Crescent, having an area of approximately 1,470 square metres, also identified as PID Number 00322214, from "IL -l" Neighbourhood Institutional to "B- 1" Local Business pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2009 and signed by: Mayor /Mairc ARRETE No C.P. 110 -95 ARRETE MODIFIANT VARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lars d'une reunion du conseil communal, The City of Saint John a ddcrete cc qui suit : L'arrete sur le zonage de The City of Saint John, ddcrdtd le dix -neuf (19) decembre 2005, est modifie par: I La modification de I'annexe «A», Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie approximative de 1470 metres carrels, situde au 14, croissant McLaughlin, et identifide sous le NID 00322214, de quartier a vocation collective ((IL-1 » a zone commerciale locale ((B-1 >> conformdment a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur l'urbanisme. - toutes les modifications sont indiqudes sur le plan ci joint et font partie du present arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arrete le 2009, avec les signatures suivantes Common Clerk/Greffier communal First Reading - January 19, 2009 Premiere Iecture - 19 janvier 2009 Second Reading - January 19, 2009 Deuxieme lecture - 19 janvier 2009 Third Reading - Troisieme lecture - PLANNING AND DEVELOPMENT/ URBANISME ET DEVELOPPEMENT REZONING I REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John ModifiantAnnexe «A» de I'Arrete de zonage de The City of Saint John 4 5 � O ►r U U IL_ p ~ O .a r� { s 4t,< V a4 I w FROM I DE TOIA 1L -1 B -1 Neighbourhood Institutional 1 Local Business 1 Zone de quartier A vocation collectif Zone commercial local Pursuant to a Resolution under Section 39 of the Community Planning Act Conform6ment A une resolution adopt6e par le conseil municipal en vertu de ' I'article 39 de la Loi sur 1'urbanisme Applicant: Kendra Jones Location: 14 croissant McLaughlin Crescent PID(s)INIP(s) 00322214 Section 39 Conditions —14 McLaughlin Crescent That, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of a parcel of land with an area of approximately 1,470 square metres, located at 14 McLaughlin Crescent, also identified as PID Number 00322214 be subject to the following conditions: a. that the use of the site be restricted to a business office only for physiotherapy, massage therapy, athletic therapy and other health -and wellness- related professional services within the existing building; b. that the site not be developed except in accordance with a detailed site plan, prepared by the developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking areas, driveways, loading areas, signs, exterior lighting, landscaped areas and other site features, including those listed above. The approved site plan must be attached to the building permit application for the development; c. that vehicular access to the site meet the requirements of the Zoning By -law and be acceptable to the Department of Municipal Operations and Engineering; d. that the developer pave all access, manoeuvring and parking areas with asphalt and that paved areas be enclosed with continuous cast -in -place concrete curbs where necessary to protect landscaped areas and to facilitate proper drainage; e. that adequate site drainage facilities, including necessary catch basins, be provided by the developer in accordance with a detailed drainage plan, prepared by the developer and subject to the approval of the Chief City Engineer or his designate; f, that all areas of the site not occupied by buildings, driveways, walkways, parking or loading areas be landscaped by the developer in accordance with the requirements of the Zoning By -law. The landscaping must extend onto the City street right -of -way to the edge of the street curb/sidewalk; and g. that all site improvements shown on the approved site and drainage plans be completed within one year of building permit approval. The Planning Advisory Committee also imposed the following terms and conditions upon a business office in the "B -1" Local Business zone: m 1. That the hours of operation of the proposed wellness centre be restricted to: Monday from 9:00 a.m. to 7:00 p.m., Tuesday from 8:00 a.m. to 5:00 p.m., Wednesday from 9:00 a.m. to 7:00 p.m., Thursday from 8:00 a.m. to 7:00 p.m. and Friday from 9:00 a.m. to 5:00 p.m. 2. That any signage on the subject site not be backlit. m � 71 January 29, 2009 His Worship Mayor Court & Members of Common Council: Re: Pension Amendments Further to our recent Budget discussions I would request support for the following motion: "Direct the City Solicitor to draft amendments to the Pension Plan for adoption by the Legislature in 2009 that would result in the following: (1) Eliminate the Rule of 85 effective January 1, 2012 (2) Remove the Disability Provision from the Plan (3) Reduce future indexing provisions from 2% to 1% (4) Change the best three year averaging provision to a 10 year averaging provision." Respectfully submitted, (source verified) Chris Titus SAINT JOHN P.Q. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C. P. 1971 Saint John, N. -B. Canada E2L 41-1 110 January 29, 2009 Your Worship Mayor Ivan Court & Members of Common Council: Re: Enterprise Saint John The 2009 working plan of Enterprise Saint John is providing a very positive direction for economic sustainability for our city. I believe it is important that this new direction, which will include support to the western area of the City and our Priority neighbourhoods, be presented to council. Motio ant John, to (source verified) Peter McGuire SAINT JOHN e Common Clerk's office invite and schedule Mr. Stephen Carson, CEO of Enterprise at an open session of Council L P.O. Box 1971 Saint John, NB Canada E2L 41-1 www.saintjohn.ca ! C.P. 1971 Sasnt John, N. -B, Canada E2L 41-1 111111 J� r January 29, 2009 Your Worship Mayor Ivan Court & Members of Common Council: Re: Local Government and Regions The recently released Finn Report, "Building Stronger Local Governments and Regions" — a report of the Commissioner on the future of local governance — has within its text some interesting directions which could apply to our city in the future. Hearing directly from the Commissioner Jean -Guy Finn may assist us in understanding the positive ramifications of the document for our city. Motion: That the Common Clerk's Office contact Mr. Finn to determine his availability to present at an O Z espect ully submit (source verified) Peter McGuire SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca C.P. 1971 Saint John, N. -B. Canada E21L 4L1 112 January 29, 2009 Your Worship Mayor Ivan Court & Members of Common Council: Re: 2009 Federal Budget The 2009 Federal Budget has delivered significant new funding for municipal priorities in the budget released Tuesday. The Government of Canada has committed almost $9 billion in new funding over the next two years to municipal priority issues — including $2 billion for housing and $500 million for recreation infrastructure. Our challenge now is to turn these federal commitments into real, on- the - ground projects that will build stronger, more sustainable municipalities. In our city currently there is between $6 and $8 million worth of affordable housing projects ready to begin. Our recreational needs would also be in the millions of dollars. Motion: That the Mayor convene a meeting with our local MP Mr. Rodney Weston and Common Council to discuss the above two key infrastructure issues. / r. espectfully ub it ed, (source verified) Peter McGuire SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2 4L1 www.saintjohn.ca C.P. 1971 Saint John, N. -B. Canada E21- 41-1 113 l' 1082 January 29, 2009 Your Worship Mayor Ivan Court & Members of Common Council: Re: Poverty Reduction Awareness — Vibrant Communities Our city is showing great leadership with respect to poverty reduction within this Province. Many creative actions are taking place with a wide variety of stakeholders participating. It is important that Mayor and Council are aware of these activities so we can lend our collective support where needed. Vibrant Communities is playing a lead role in this social direction. Motion: TFyat-�he Common Clerk's Office invite and schedule Mr. Tom Gribbons, Chair of Vibrant Comm)rhities to present to Mayor and Council at an open session of Council. Respectfully submitte (source verified) Peter McGuire SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 www.saintjohn.ca C.P. 1971 Saint John, N. -B. Canada E21- 4L1 114 REPORT TO COMMON C tJNCI M &C #2009 -28 January 30, 2009 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council: SUBJECT: 2009 CAPITAL, BUDGET /GENERAL FUND (ACCO.M.PANIED By 2010 . TO 2012 . PROPOSED CAPITAL. PROGRAMS) PURPOSE: x�e a The City or saint john The purpose of this report is to seek Council's approval of the Proposed 2009 Capital Budget of the City of Saint John's General Fund. At the same time, staff are endeavouring to place before Council, for information purposes, anticipated Capital Programs for the balance of this Council's term. CONTEXT: The context in which this Capital Program has been compiled is that "infrastructure needs are huge, citizen expectations are at an all time high, and the long term financial impacts are significant. " At the same time, other levels of government now appear to be hearing the warnings of organizations such as the Federation of Canadian Municipalities suggesting there is a tremendous infrastructure deficit in this country. Finally, it has now become apparent that due to the concerns related to a worsening global economic crisis and recession, the other two levels of government are endeavouring to put forth economic stimulus programs that will spur economic development. M.___11"�• [Gu The Proposed Capital Program for 2009 is an effort by the Municipality to do its part in spurring the economy but also to take advantage of the possibility of funding from other levels of government if those opportunities should present themselves. This is equally true in the years 2010 to 2012. The proposed Capital Program calls for a total investment of $75.7 million of which $48.9 million will be funded by the City of Saint John and $26.8 will be funded from other sources including the Federal and Provincial Governments. 115 Report to Common Council Subject: 2009 Capital Budget/General Fund THE CHALLENGES: Page 2 The proposed program is aggressive and the success moving forward with 161 projects is not without its challenges. First, Council must be successful in lobbying the City's MP and MLA's in order to obtain committed funding for projects such as the Marsh Creek drainage system, Mystery Lake flood control structures, an intersection realignment project at Bayside Drive and Black River Road, improvements to the Rothesay Road and the Westfield Road, and the redevelopment of the Canada Games Stadium. In future years, the expectation of our political leaders is no less. The Rockwood Park Redevelopment Plan, the expansion of the Saint John Trade and Convention Center and a host of other projects are dependent on receiving significant funding contributions from other levels of government. With such an aggressive program also comes the challenge of having the necessary internal and external resources available to push forward on a timely basis. As Council is aware, many of our internal resources are fully committed to moving forward with Harbour Clean Up, Safe Clean Drinking Water Initiatives and the Peel Plaza Project. The sheer number of other projects, many of which are extremely complex and time consuming, will be a challenge for those engineers, and property and facilities managers assigned the responsibility of moving these projects forward. At the same time, there is probably not a private engineering firm or contractor in our city that we have not engaged to undertake many of the projects in our community in the last few years. Having said this, staff is aware that it is these same fuzes and contractors who are actively reaping the rewards of the growing energy boom in Southern New Brunswick. Obtaining their services on a timely basis and at an acceptable price is anticipated to be a challenge. Finally, there is the challenge of adequate planning for this level of borrowing in 2009 and also in years to come. By sheer necessity, it will cause upward pressure on the municipal tax rate. This fact cannot be denied. As a result, Council, working with the Commissioner of Finance, will need to pay particular attention to this challenge over the next few years. CONCLUSION: Staff would encourage Council members to review in detail, the Proposed Capital Program for 2009. The Program is full of initiatives and projects that are in direct response to citizens' requests, Council's priorities and in direct response to meet the needs of the community's aging infrastructure. It is proposed that the City's roads, storm sewers, parks, trails, playgrounds, buildings and recreation facilities all receive significant investments in 2009 and beyond. RECOMMENDATION: That Common Council approve the Proposed Program Summary, i.e., the 2009 Capital Budget totalling $75,733,000, of which not more than $48,951,000 shall be financed by the issuance of debt, and; 116 Report to Common Council Subject: 2009 Capital Budget /General Fund Page 3 That Common Council receive, for information, the proposed summary of Capital Programs for the years 2010 thru 2012, and; The Mayor and Council immediately establish contact with the City's MLA's and MP in an effort to secure the necessary fun" commitment from the other Ievels of government to enable many of the p9wosed projects t oceed. Terrence L. Totten, FCA CITY MANAGER Attachments 117 Report to Common Council Subject: 2009 Capital Budget /General Fund 118 Page 4 Page I of 4 iw] Functional Area Category No. of Projects Other Share City Share Total 1. MO &E Environment 2 $850,000 $450,000 $1,300,000 Storm 20 $1,600,000 $5,225,000 $6,825,000 Transportation 28 $5,507,000 $8,158,000 $13,665,000 2. FM Fire Service Facilities 15 $0 $388,000 $388,000 Leisure Services Facilities 19 $0 $1,828,000 $1,828,000 Municipal Operations and Fleet Facilities 6 $0 $785,000 $785,000 Other City Facilities 15 $0 $1,255,000 $1,255,000 3. LS Parks and Squares 6 $0 $2,590,000 $2,590,000 Playgrounds 2 $1,000,000 $610,000 $1,610,000 Recreation 5 $4,000,000 $1,989,000 $5,989,000 Urban Trees 1 $0 $55,000 $55,000 Venues, Trails and Wellness 4 $325,000 $536,000 $861,000 4. FD Fire Service Equipment 8 $0 $340,000 $340,000 Fire Service Facilities - New 3 $0 $360,000 $360,000 5. E &T Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $1,177,000 $1,177,000 Technology and Communications 8 $0 $1,740,000 $1,740,000 6. SD Economic Development 8 $0 $2,815,000 $2,815,000 Peel Plaza 2 $0 $2,500,000 $2,500,000 Trade and Convention Centre 1 $0 $250,000 $250,000 Transit Facility 1 $11,000,000 $12,000,000 $23,000,000 Waterfront Development 5 $0 $3,900,000 $3,900,000 TOTALS: 161 $26,782,000 $48,951,000 $75,733,000 Page I of 4 iw] i r SA.1NT )OHN -- - Category Environment Storm Transportation Transportation 59.0 % Environment 3.3% 1-`1 120 Storm 37.8% No. of Other City Total Projects Share Share 2 $850,000 $450,000 $1,300,000 20 $1,600,000 $5,225,000 $6,825,000 28 $5,507,000 $8,158,000 $13,665,000 TOTALS: 50 $7,957,000 $13,833,000 $21,740,000 Transportation 59.0 % Environment 3.3% 1-`1 120 Storm 37.8% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS 1 -1 rK- 7. pi C-�'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR I- r-1 PROJECTS INDICATED WITH 'ARE DEPENDANT ON FUNDING FROM OTHERS Project Location Description Other City 121 Share Share Howes Lake Landfill Site At Howes Lake Landfill site closure - Phases V and VI, 800,000 400,000 including design and construction management services. Proposed for "Special Infrastructure Program" Spruce Lake Landfill Site Spruce Lake Design for leachate management system for the 50,000 50,000 Spruce Lake Landfill Site, - Phase 11 TOTAL: $850,000 $450,000 121 SAINTIORN, MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDK REGIONALLY DESIGNATED HIGHWAYS w&s/Pvt, WATER AND SEWER or PAVEMENT RELATED PROJECTS Cm**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH 'ARE DEPENDANT ON FUNDING FROM OTHERS T-, Project Location Description Other city, Share Share w&s Albert Street Victoria Street to Main Street Install approx. 150m of new 300mrn and 0 125,000 r 375mm storm sewer for separation, including design and construction management services Bleury Street Molson Avenue to Civic #919, Install approx. 365m of new 300mm storm 0 300,000 Danells Drive from Bleury sewer for separation, including design and Street to Sand Cove Road construction management services including Sand Cove Road to Civic #830 F r Near Civic 4720 to Woodville IF 0 30,000 SAINTIORN, MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDK REGIONALLY DESIGNATED HIGHWAYS w&s/Pvt, WATER AND SEWER or PAVEMENT RELATED PROJECTS Cm**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH 'ARE DEPENDANT ON FUNDING FROM OTHERS T-, 122 Project Location Description Other city, Share Share w&s Albert Street Victoria Street to Main Street Install approx. 150m of new 300mrn and 0 125,000 375mm storm sewer for separation, including design and construction management services Bleury Street Molson Avenue to Civic #919, Install approx. 365m of new 300mm storm 0 300,000 Danells Drive from Bleury sewer for separation, including design and Street to Sand Cove Road construction management services including Sand Cove Road to Civic #830 Bonner Place Near Civic 4720 to Woodville Installation of new storm sewer as part of new 0 30,000 Road curb and sidewalk installation w&s Douglas Avenue Civic #228 to Bentley Street Install approx. 190m of new 300mm storm 0 130,000 sewer for separation, including design and construction management services w&s Douglas Avenue Clarendon Street to Civic #170 Install 335 rn of new 300 mm storm sewer 0 150,000 Kennebecasis Drive Brother's Cove Culvert renewal including design and 0 350,000 construction management services. w&s Market Place (RDH) - King Street West to St. Install approx. 820m of new 300mm, 375mm, 0 1,035,000 John Street, including outfall 450mm, 750mm, 900nim, 1050mm, 1200mm, between Market Place and and 1500mm trunk storm sewer, including existing outfall sewer casement / land acquisition, including construction management services Marsh Creek drainage Connaught Avenue At Civic #16 Renew existing culvert to improve storm water 0 95,000 System handling capabilities and safety, including construction design and construction management services Marsh Creek Storm Marsh Creek drainage basin Preliminary design of overall piped 800,000 400,000 Water Diversion (pressurized) diversion system with a full cost benefit analysis of such a system for the Marsh Creek Basin, and detailed design. Proposed for "Special Infrastructure Program" Milford Drainage Basin Milford Road / Riverhill Drive Study for storm system improvements and local 0 250,000 area. drainage improvements. Rodney Terminal Market Place pumping station to Design services for renewal or structural lining 0 300,000 outfall of approx 380m of 2150mm diameter CMP Sea Street Drainage Sea Street area. Study for storm system improvements and local 0 250,000 Basin drainage improvements. Sherbrooke Sherbrooke Street / Honeysuckle Study for storm system improvements and local 0 250,000 Street/Honeysuckle Drive area, drainage improvements. Drive Drainage Basin Stonn Water Brentwood drainage basin Pilot program to disconnect rain gutters from 0 100,000 Management - storm sewers, drain to rain gardens on Brentwood properties. 122 i 71 SAINT JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS LCri f ;- 1'i w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS - — C - * *: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH 'ARE DEFENDANT ON FUNDING FROM OTHERS = - =1 l l I ;` ,5'. Project Location Storm Water Brentwood drainage basin Management - Share Brentwood 0 Storm Water Brentwood drainage basin Management - Brentwood Storm Water Brentwood drainage basin Management - 250,000 Brentwood Storm Water Brentwood drainage basin Management - 100,000 Brentwood Storm Water At Mystery Lake control Management - Mystery structure Lake w &s Visart Street Churchill Boulevard to 800,000 Harrington Street, including with control valve, including construction Harrington Street from Visart Street to Turnbull Place Description Other City Share Share Design/construct rider sewer(s) to service 0 500,000 Brentwood Crescent, subject to feasibility and approvals. Design services for three or more community 0 250,000 retention facilities Backtlow prevention and local drainage 0 100,000 improvements Assess on -site storm water storage on large 0 100,000 commercial properties Renewal of existing control structure complete 800,000 400,000 with control valve, including construction management services. Proposed for "Special Infrastructure Program" Install approx. 155m of new 300mm storm 0 110,000 sewer for separation, including design and construction management services TOTAL: $1,600,000 $5,225,000 Water & Sanitary No. Of Sum Of Sum Of Related Storm Projects Projects Other Share City Share Not Related 15 $1,600,000 $3,675,000 W &S Related 5 so $1,550,000 TOTALS: 20 $1,600,000 $5,225,000 123 5 -� - :4 SAlNTIORN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDK PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C-'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH "ARE DEPENDANT ON FUNDING FROM OTHERS T h 7r, -T r F 1� services 124 Project Location Description Other City Share Share w&s Albert Street Victoria Street to Main Street Street reconstruction (excavation, backfill, 0 205,000 curb, sidewalk, landscaping, paving), including design and construction management services Pvt Allingharn Crescent Danells Drive to Danells Drive installation of new concrete curb & sidewalk in 0 95,000 preparation for asphalt maintenance resurfacing. Bayside Drive (Old At Grandview Avenue Intersection realignment (approx. 155m of new 667,000 333,000 Black River Road) intersection 300mm storm sewer, road widening, curb and gutter, cold milling, landscaping, paving), including design and construction management services. Proposed for "Special Infrastructure Program" Bonner Place Woodville Road to end Street reconstruction, curb, sidewalk, 0 305,000 landscaping, including design and construction management services Burpee Avenue Rockland Road towards Mount Renewal of stone retaining wall behind new 0 400,000 Pleasant Avenue hotel, including design and construction management services. Consumers Drive At Westmorland Road Construction of dedicated right turn lane on 0 150,000 southbound side of road (excavation, backfill, curb, sidewalk, landscaping, paving, land acquisition, and traffic signal upgrades), including design and construction management services Pvt Danells Drive Sand Cove Road to end Installation of new concrete curb & sidewalk in 0 90,000 preparation for asphalt maintenance resurfacing. Pvt Driscoll Drive Sand Cove Road to Elmore installation of new concrete curb & sidewalk in 0 60,000 Crescent preparation for asphalt maintenance resurfacing. Pvt Elmore Crescent Driscoll Drive to Driscoll Drive Installation of new concrete curb & sidewalk in 0 80,000 preparation for asphalt maintenance resurfacing. Fishermans Road Sand Cove Rd to Seawood Street reconstruction (excavation, backfill and 0 120,000 paving) Hickey Road Heatherway to apartment Design and constructs 140m of concrete curb, 0 35,000 building entrance (north side) sidewalk and associated drainage improvements. w&s King Street West Market Place to Watson Street Design for street reconstruction (storm sewer, 0 55,000 excavation, backfill, cold milling, paving), including design and construction management services Latimore Lake Road Phase III - Hickey Road to Civic Road widening, drainage control, cold milling, 0 600,000 #454 (Fundy Bay Sand & landscaping, curb & sidewalk, paving, Gravel) including design and construction management services 124 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOW ING YEAR PROJECTS INDICATED WITH "ARE DEPENDANT ON FUNDING FROM OTHERS 125 I Location Description Other City Project Share Share Loch Lomond Road Between Commerce Drive and Design and land acquisition for slope 0 60,000 Old Champlain Drive stabilization on north side of road to improve safety and protect infrastructure, including design services Loch Lomond Road Saint Catherine Street to Design for road reconstruction (excavation, 0 25,000 Westmorland Road backfill, curb, sidewalk, landscaping, paving) in conjunction with road realignment as part of the One -mile Interchange construction, including design services w&s Market Place (RDH) - King Street West to St. Street reconstruction (excavation, backfill, 0 750,000 John Street curb, sidewalk, landscaping, paving), including construction management services Mountain View Drive From McAllister Drive to I 00 Reconstruct and widen intersection plus traffic 0 110,000 easterly light installation, including design and construction management services. Old North End Public Robertson Square and Victoria Renewal of approx. 350m of curb and sidewalk 0 60,000 Squares Square around the square in conjuction with Leisure Services. Paisley Street Red Head Road to Lucas Street Street reconstruction (excavation, backfill, 0 150,000 curb, sidewalk, landscaping, paving), including design and construction management services Peel Plaza Union Street / Hazen Avenue / Street reconstruction (excavation, storm sewer, 1,590,000 790,000 Carleton Street area underground utilities, curb, sidewalk, landscaping, paving) to be done as part of the proposed Peel Plaza Development, including construction management services Princess Street Prince William Street to Street reconstruction funding to supplement the 0 900,000 Charlotte Street 2008 Capital Program for excavation, backfill, underground utilities, curb, sidewalk, landscaping and paving, including design and construction management services. Rothesay Avenue At intersection of Broadway Road widening to five lanes to permit center 0 500,000 lane for turning traffic, including design and construction management services. Configuration for entire length of Rothesay Avenue is under review. Major reconstruction may not be required at this location. * Rothesay Road (PDH #100) - Railroad overpass Storm sewer, road reconstruction, curb, 885,000 500,000 to Colony Road sidewalk, landscaping, including design and construction management services. (Subphase A - 501/o DOT Funding) 'J7 - 125 f' � �� �•� I l I I I _ SAINT JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS l f:= .i? f`= f` •f f ' =i ui -i _ f =f= ,._. w &s1Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS PR : PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR I _ f i. PROJECTS INDICATED WITH `ARE DEPENDANT ON FUNDING FROM OTHERS TOTAL: $5,507,000 $8.158.000 126 Project Location Description Other City Share Share Rothesay Road (PDH #100) - Railroad overpass Asphalt resurfacing including structure 0 250,000 to Colony Road adjustments and cold milling, to occur only after reconstruction, including design and construction management services * Samuel Davis Drive (RDH) - Somerset Street to Cold milling, asphalt resurfacing, shouldering 185,000 185,000 Sandy Point Road * Sandy Point Road (RDH) - Foster Thurston Drive Asphalt resurfacing including structure 0 110,000 to Kennebecasis Drive adjustments, cold milling and shouldering (funding support to be sought from D.O.T.) Westfield Road Civic #2370 to Highfield Avenue Design services for reconstruction (drainage 0 150,000 control, curb and sidewalk (north side), landscaping, expanded foam asphalt resurfacing) Westfield Road Dalton Court to Civic #2370 Drainage control, curb and sidewalk (north 2,180,000 1,040,000 side), landscaping, cold milling, paving, including design and construction management services. Proposed for "Special Infrastructure Program" TOTAL: $5,507,000 $8.158.000 126 S�t1INI' ) OHN No of Other City Category Projects Share Share Fire Service Facilities 15 $0 $388,000 Leisure Services Facilities 19 $0 $1,828,000 Municipal Operations and Fleet Facilities 6 $0 $785,000 Other City Facilities 15 $0 $1,255,000 TOTALS: 55 $0 $4,256,000 Other City Facll 29% Municipal O and Fleet I 18.4% Fire Service Facilities 9.1% 127 .eisure Services Facilities 43.0% Total $388,000 $1,828,000 $785,000 $1,255,000 $4,256,000 SAINT JOHN C - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWiNC, YEAR Project/Location STA# l - LEINSTER STREET -061 STA# 2 - LOCH LOMON D ROAD - 062 STA# 4 - COURTENAY AVENUE - 063 STA# 5 - ADELAIDE STREET - 064 STA# 6 - KING STREET WEST - 065 STA# 8 - MILLIDGE AVENUE - 067 Type Description Upgrade RENOVATION - WASHROOM Upgrade PARKING LOT RENEWAL Repair/Replace PARKING LOT - DRIVEWAY Upgrade STAIRWELL RAILING - IMPROVEMENTS Upgrade HVAC UPGRADES Upgrade INTERIOR UPGRADE PROGRAM Upgrade FIRE PREVENTION OFFICE Upgrade LIVING QUARTERS AND WATCH DESK Upgrade HOSE TOWER IMPROVEMENTS Repair /Replace WINDOW REPLACEMENT Repair /Replace PARKING LOT RENEWAL Repair/Replace INTERIOR HYDRANT C/W BACKFLOW Upgrade FRONT ENTRANCE IMPROVEMENTS Upgrade EXTERIOR IMPROVEMENTS Upgrade APPARATUS AREA IMPROVEMENTS 128 TOTAL: Other City Share Share 0 14,000 0 55,000 0 55,000 0 10,000 0 32,000 0 12,000 0 10,000 0 15,000 0 45,000 0 22,000 0 70,000 0 6,000 0 10,000 0 20,000 0 12,000 $0 38� $,000 SAINT JOHN C-": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR 129 Project/Location Type Description Other city Share Share ADELAIDE STREET - 031 Upgrade CONSTRUCT FOYER MAIN ENTRANCE 0 75,000 CARLETON COMMUNITY CENTRE - 051 Repair/Replace WINDOW REPLACEMENT PHASE 2 0 15,000 Repair/Replace STAIR REPLACEMENT - MARKET PLACE 0 10,000 Upgrade INTERIOR UPGRADES 0 20,000 CHARLES GORMAN ARENA - 028 Repair/Replace 2ND. FLOOR WINDOWS 0 8,000 Repair/Replace BRINE PIPE & SLAB REPLACEMENT and 0 650,000 ARENA BOARD REPLACEMENT DOMINION PARK - 037 Upgrade WASHROOM UPGRADES 0 10,000 LORD BEAVERBROOK RINK Repair/Replace BRINE PIPE & SLAB REPLACEMENT 0 500,000 NORTH END COMMUNITY CENTRE - 052 Upgrade INTERIOR UPGRADE PROGRAM 0 15,000 Upgrade FIRE EXIT & BUILDING CODE ISSUES 0 40,000 Upgrade ENTRANCE & FACADE UPGRADES 0 60,000 PETER G MURRAY ARENA - 026 Repair /Replace FRONT STAIR. REPLACEMENT 0 25,000 Repair/Replace ARENA BOARD REPLACEMENT 0 175,000 RKWD PARK INTERPRETATION CENTRE - Repair/Replace ROOFING REPLACEMENT & EXTERIOR 0 60,000 057 UPGRADES Upgrade ACCESSIBILITY UPGRADES 0 80,000 STEWART HURLEY ARENA - 030 Repair /Replace EXTERIOR REPAIRS/ REPOINTING 0 25,000 Upgrade INTERIOR UPGRADES 0 10,000 Upgrade ICE LIGHT RETROFIT fl 25,000 Upgrade CARD ACCESS & VIDEO SYSTEM -SYST. 0 25,000 UPGRADE TOTAL: $0 $1,828,000 129 SA1 T J OHN C - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR ProjectlLocation Type Description Other City Share Share CENTRAL GARAGE - 073 Repair/Replace LIGHTING RETROFIT 0 40,000 Upgrade HVAC SYSTEM UPGRADES 0 275,000 OPERATIONS COMPLEX -072 Repair/Replace WINDOW REPLACEMENT 0 40,000 Upgrade HVAC UPGRADE 0 100,000 WORKS GARAGE EAST Upgrade EXTEND GARAGE THREE BAYS AND OFFICES 0 300,000 WORKS GARAGE NORTH Upgrade INTERIOR 0 30,000 TOTAL: s0 $785,000 130 SAINT JOHN. C - *' PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Type Description Other City Share Share CITY HALL - 001 Upgrade LOBBY UPGRADES 0 40,000 Upgrade DEPARTMENTAL UPGRADES 0 80,000 CITY MARKET - 042 Repair/Replace EAVESTROUGH, BRICK REPOINTING, ETC 0 150,000 Upgrade MARKET OFFICE TOWER RENOVATIONS 0 300,000 Upgrade INTERIOR UPGRADES - CODE, ACCESSIBILITY 0 20,000 Upgrade HEATING SYSTEMS UPGRADES 0 50,000 CITY MARKET PEDWAY - 017 Upgrade ELEVATOR DESIGN AND CONSULTING 0 20,000 HARBOUR STATION PEDWAY Upgrade INTERIOR UPGRADES 0 15,000 MARKET SQUARE CORPORATION Upgrade ENERGY MEASURES AS PER CONSULTANT 0 60,000 REVERSING FALLS TOURIST BUREAU -005 Repair/Replace EXTERIOR SIDING - DECKING - ROOFING 0 50,000 Upgrade BUILDING CODE UPGRADES 0 60,000 SAINT JOHN ENERGY Upgrade STREET LIGHTS SYSTEM UPGRADE 0 125,000 SUSTAINABLE ENERGY MANAGEMENT Upgrade ENERGY MANAGEMENT PROGRAM 0 225,000 VIC WEST THROUGHWAY - 006 Repair/Replace WINDOW REPLACEMENT & EXTERIOR 0 20,000 STAINING Upgrade PUBLIC WASHROOM UPGRADES 0 40,000 TOTAL: $0 $1,255,000 131 SAINT-JOHN.' Category No. of Other City 9 ry Projects Share Shure Total Parks and Squares 6 $0 $2.590.000 %2.59(1.Of a Playgrounds 2 $1,000,000 $610,000 $1,610,000 Recreation 5 $4,000,000 $1,989,000 $5,989,000 Urban Trees 1 $0 $55,000 $55,000 Venues, Trails and Wellness 4 $325,000 5536,000 $861,000 TOTALS: 18 $5,325,000 $5,780,000 $11,105,000 Recreation 34.4% Venues, Trails and Wellness 9% Urban Trees 1% Playgrounds 10.6% 132 Parks and Squares 44.8% ,er<a SNINT )OHN L;--: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR '..1 7,- r 7 f-1 F 1 T Project Location Description Other city Share Share Pugsley Park South Development of Pugsley Park including design 0 760,000 and construction management services Queen's Square West West Develop a design plan on how to renovate the 0 55,000 park and solutions to improve park function Robertson Square North Renovate entire park following design plan: 0 215,000 replacing the asphalt, curb, concrete and retaining wall, creating an asphalt basketball court with b-ball net and post, new play equipment, fencing, building a boardwalk above gabion wall, site furniture, new lighting, landscaping, park sign Rockwood Park Continuation of phase 1, $3,000,000 committed 0 1,000,000 to date, total project estimated at $10,000,000 over four years. First tender to be issued this spring. Shamrock Park North Phase I initial design work and BMX trail. 0 250,000 Victoria Square North Renovate entire square following design: 0 310,000 asphalt replacement, light replacement, concrete slabs for site furnishings, additional in- grade stairs and railings, precast retaining wall, repair stairs and build patio at apartment building, tile mosaic wall, landscaping, site furniture, and building a gazebo in the square TOTAL: $0 $2,590,000 133 C SAINTJOHN11 C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Crescent Valley (Flemming Court) South End Playground Location C-08 North South r - - - Description Other City Share Share Design for Fleming Court includes play 0 110,000 equipment, landscaping anda splash park. Rest of the funds have been raised by the community. To upgrade playground and park as per 1,000,000 500,000 community meetings. Council decision pending proceeds from Lantic Sugar. 134 TOTAL: $1,000,000 $610,000 T" TZ 777 �y . C - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWNG YEAR Project Canada Games Stadium at UNBSJ M,Gerald Teed Tennis Courts Recreation General Satellite Skate Parks Skate Park Location North Various Various South 135 TOTAL: 14- 000,000 $1,989,000 Description Share Share Complete rebuild plus second field. 4,000,000 1,600,000 Remove asphalt, install new granular material, 0 200,000 install drainage, renew fence, new posts and nets, asphalt parking lot, replace lighting Fund used for program and Facilities Master 0 110,000 Plan Re -using old tennis courts that are no longer in 0 55,000 use by adding some skate park features Harbour Station Exit 0 24,000 135 TOTAL: 14- 000,000 $1,989,000 SAINT I OHN '-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Location Description Other City Share Share Various Lump sum to fund for planting new trees, 0 55,000 trimming existing trees along the city streets TOTAL., $0 $55,000 Project Street Trees 136 qq SAINT JOHN C- ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Carleton Wellness Centre City Wide Trails Plan Harbour Passage Upgrades Visit Canada Visitez 137 Location Description Other City Share Share West Wellness centre in Carleton Community 325,000 50,000 Basement ($325,000 project funding from the province. City share is 15 %) Various Develop a Master Plan for city wide traits 0 55,000 South Install the remainder of poles, paint Hilyard 0 121,000 Portion of Harbour Passage,surface and steel structures, replacement of some interpretation panels Various Finish work on esisting plazas, planting, 0 310,000 boardwalk (Manitoba site, create veteran memorial site, asphalt and furnishings) TOTAL: $325,000 $536,000 137 V-- S,UN'l JOHN "EV Category No. of Other City Total Projects Share Share Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $1,177,000 $1,177,000 Technology and Communications 8 $0 $1,740,000 $1,740,000 TOTALS: 10 $2,500,000 $2,917,000 $5,417,000 Technology and Communications 59.7% Fleet Replacement Municipal 0.0% Fleet Replacement Transit 40,3% 138 C-�—: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR I Fi I- T I it r J -T r I -5 r Fri 2 ProjectlLocation Type Description Other City Share Share City Services Included in the program is a variety of vehicles and 2,500,000 0 equipment including a Hybrid Sedan, 4 fuel efficient compact all wheel drive sedans, 4 new sidewalk machines and 2 large combination vacuum dflusher trucks. Other vehicles included are 2 replacement plow trucks, a one tonne truck with plow, a front end loader, and a tractor. TOTAL: 12,500,000 Ro Page 139 F -9A ANT JOHN 29-Jan- ', ECHNOLOGY ASSE TSA PROPOSED GENERAL FUND PROGRAM ZO C-": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Public Transportation Fiji r Type Description Other city Share Share Transit requested four full sized and two para-transit 0 1,177,000 units ($2,065,000) proposed is only two full sized and para-transit. 140 TOTAL: LO $1,177,000 Page, C- *': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project /Location Applications AS400 Desktops/Laptops General Information Management Network Printers Wireless Communications Type - Ji. 1. f1 Description Provision for performance management and decision support Provision for refresh and disaster recovery Deployment and growth Security audit and Data Centre facilities Provision for performance management and decision support Telecommunication and video provision Enterprise print strategy over multiple years Provision for mobile workforce; AVL for fleet TOTAL: Other City Share Share 0 70,000 0 120,000 0 634,000 0 210,000 0 40,000 0 316,000 0 50,000 0 300,000 $00 $7,740,000 141 SAINT ICIIIN Category No. of Projects Other Share City Share Total Economic Development 8 $0 $2,815,000 $2,815,000 Peel Plaza 2 $0 $2,500,000 $2,500,000 Trade and Convention Centre 1 $0 $250,000 $250,000 Transit Facility � 1 $11,000,000 $12,000,000 $23,000,000 Waterfront Development 5 $0 $3,900,000 $3,900,000 TOTALS: 17 $11,000,000 $21,465,000 $32,465,000 Waterfront Develooment 18' Economic Development 1311% Transit Facility 56% 142 'eel Plaza 11.6% Trade and Convention Centre 1.2% SAINT JOHN C2-. PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Development Incentives All Inclusive Growth Strategy (Municipal Plan) Heritage Grants Industrial Parks Growth Infill Program Residential Grants Restructuring Residential/Commercial Incentives Upper Floors Program r Ill CJ .-r FY Type Description Other city Share Share Total development incentive to be reviewed 0 1,800,000 0 150,000 See above 0 0 0 815,000 See above 0 0 0 50,000 See above 0 0 See above 0 0 TOTAL, $0 $2,815,000 143 C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR I r - r i Project/Location Type Description Other City Share Share Parking Garage Exact appropriations between facilities to be 0 1,250,000 determined. Police Facility Exact appropriations between facilities to be 0 1,250,000 determined. TOTAL: $0 $2,500,000 144 - rr� StAdN I j0HNI C- " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Renovation costs Type Description Reconfigure and modernize overall Trade and Convention Center as well as improve operations and overall security. The project involves demolishing Montague rooms to expand and renovate the lobby and add washrooms at the west lobby. Replace existing operable wall (deteriorated) and add an operable wall in the Great Hall for more flexible space. Modernize lightning, ceiling and update audio systems. Improve aesthetics and acoustics. Secure back of the house from retail. Reconfigure and increase storage. 145 TOTAL: Other City Share Share 0 250,000 $250,000 i SAINT IORN C--: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR 7 ---F- F'- 7 7h-- Ff i Fif ProjectlLocation Type Description Other City Share Share Construction costs 11,000,00 12,000,000 0 TOTAL: $11,000,000 $12,000,000 146 SAINT JOHN, C,'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Boardwalk - Hilton/York Point Coast Guard Site Marco Polo Park Reversing Falls West Water Street Reconstruction T- I 7-T �l F -- ------ Th 'rf,' ric: F 1: r--1 Ed (.—,I , J Type Description Other City Share Share 0 600,000 Purchase and partial see wall repair on approximately 0 3,000,000 40% of the site, 0 0 Continuation of design and fund raising efforts. 0 300,000 Waiting for Simms Comer final design. Relocated in the Parks & Squares capital program 0 0 TOTAL: $0 $1900'000 147 �. z — /3� \� � ^\ � � °^ �`��` \ / ! \ \ �« � � � ) � /��� ; \�/ \ �� \ �\\ z , � : . � . . � � � � \ g � :�« da Functional Area Category No. of Projects Other Share City Share Total 1. MO &E Environment 1 $200,000 $200,000 $400,000 Storm 13 $0 $5,345,000 $5,345,000 Transportation 25 $4,318,000 $8,888,000 $13,206,000 2. FM Fire Service Facilities 10 $0 $547,000 $547,000 Leisure Services Facilities 11 $0 $855,000 $855,000 Municipal Operations and Fleet Facilities 3 $0 $475,000 $475,000 Other City Facilities 20 $0 $2,145,000 $2,145,000 3. LS Arenas 1 $0 $90,000 $90,000 Ball Fields 1 $0 $82,000 $82,000 Parks and Squares 2 $3,500,000 $2,800,000 $6,300,000 Venues, Trails and Wellness 1 $0 $363,000 $363,000 4. FD Fire Service Equipment 12 $0 $548,500 $548,500 Fire Service Facilities - New 2 $0 $4,240,000 $4,240,000 5. E &T Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $2,065,000 $2,065,000 Technology and Communications 8 $0 $1,770,000 $1,770,000 6. SD Economic Development 4 $0 $5,800,000 $5,800,000 Peel Plaza 2 $0 $40,430,000 $40,430,000 Trade and Convention Centre 1 $5,000,000 $2,500,000 $7,500,000 Waterfront Development 4 $3,000,000 $8,350,000 $11,350,000 TOTALS: 123 $18,518,000 $87,493,500 $106,011,500 149 I. SAINT JOHN '- Category 9 ry No. of Other City Total Projects Share Share Environment 1 $200,000 $200,000 $400,000 Storm 13 $0 $5,345,000 $5,345,000 Transportation 25 $4,318,000 $8,888,000 $13,206,000 TOTALS: 39 $4,518,000 $14,433,000 $18,951,000 Transportatioi 61.6% Environment 1.4% 150 storm 37,0% c SA[NT TORN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS h. w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS r .. f - C - * *; PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Project * Spruce Lake Landfill Site Location Description Other City Share Share Spruce Lake Construction of leachate management system 200,000 200,000 for the Spruce Lake Landfill Site, including construction management services - Phase II TOTAL: $200,000 $200,000 151 - I. SAINTJOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED W €TH `ARE DEPENDANT ON FUNDING FROM OTHERS Sherbrooke Street/Honeysuckle Drive Drainage Basin Storm Water Management - Brentwood w &s Winona Avenue Location Description Wright Street to Glenburn Court Install approx. 210m of new 300mm storm (including Glenburn Court to sewer for separation; easement acquisition, dead end) including design and construction management services Beach Crescent f Kennebecasis Study for storm system improvements Drive area. Manawagonish Road to Fenton Install approx. 550m of new 300mm and Drive Project w &s Autumn Street Gooderich Street to Wright Beach Crescent 1 Street, including James Fan Kennebesasis Drive Court to Autumn Street Drainage Basin w &s Hillcrest Drive w&s Jack's Field w &s Kennebecasis Drive w &s King Street West Millidge Avenue Daniel Avenue to Hayward Rodney Terminal Court Sea Street Drainage Basin w &s Seely Street Sherbrooke Street/Honeysuckle Drive Drainage Basin Storm Water Management - Brentwood w &s Winona Avenue Location Description Wright Street to Glenburn Court Install approx. 210m of new 300mm storm (including Glenburn Court to sewer for separation; easement acquisition, dead end) including design and construction management services Beach Crescent f Kennebecasis Study for storm system improvements Drive area. Manawagonish Road to Fenton Install approx. 550m of new 300mm and Drive 375mm storm sewer for separation, including design and construction management services Gooderich Street to Wright Install approx. 75m of new 300mm storm sewer Street, including James Fan for separation, including design and Court to Autumn Street construction management services #41 to #61 extend existing storm sewer and install additional catchbasins, including design and construction management services. Market Place to Watson Street Install approx. 290m of new 300mm storm sewer for separation Daniel Avenue to Hayward Install approx. 140 m of 300 mm storm sewer Court for separation, including design and construction management services Market Place pumping station to Renewal or structural lining of approx 380m of outfall 2150mm diameter CMP Sea Street Installation of and additional strum sewer and oufall, uncluding construction management services. Gooderich Street to Spruce Install 170m of new 300mm storm sewer for Street separation, including design and construction management services Sherbrooke Street / Honeysuckle Local drainage improvements, various Drive area. locations. Brentwood drainage Basin Construction of community retention facilities - Caledonia Brook, including land acquisition and environmental approvals Gooderich Street to end Install approx. 30m of new 300mm storm sewer for separation, including design and construction management services 152 Other City Share Share 0 170,000 0 250,000 0 340,000 0 55,000 0 185,000 0 160,000 0 105,000 0 2,600,000 0 350,000 0 100,000 0 250,000 0 750,000 0 30,000 7_ F, SAINT JOHNI MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS 11T_ JL w&s/Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS C' ': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR T I r PROJECTS INDICATED WITH ARE DEFENDANT ON FUNDING FROM OTHERS J F]' . Project Location Description Other City Share Share TOTAL: $0 $5,345,000 Water & Sanitary Related Storm Projects No. Of Projects Sum Of Other Share Sum Of City Share Not Related 6 so $4,305,000 W&S Related 7 $0 $1,040,000 TOTALS: 13 $0 $5,345,000 153 J SAINT JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w&stPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH *ARE DEPENDANT ON FUNDING FROM OTHERS '.- E-1 . I --i r 154 Other City Share Share 2,333,000 1,167,000 0 170,000 0 600,000 0 120,000 0 10,000 0 355,000 0 650,000 0 400,000 0 110,000 0 200,000 1,100,000 550,000 0 465,000 0 66,000 Project Location Description Ashburn Lake Road Rothesay Avenue intersection of Construction of additional lanes, bridge Retail Drive Ashburn Lake Road and Retail renewal and intersection re-alignment, Drive including construction management services. Phases 1 and 2 of 2 -&s Autumn Street Wright Street to Glenburn Court Street reconstruction (Excavation, backfill, (including Glenburn Court to curb, sidewalk, landscaping, paving), including dead end) design and construction management services Bayside Drive Civic #450 to Little River Bridge Road reconstruction to correct superelevation of the road for safety, including construction management services Pvt Bonita Avenue Mark Drive to end Installation of new concrete curb & sidewalk in preparation for asphalt resurfacing maintenance. Canterbury Street Revenue Canada building to Installation of 60m of new concrete curb and Duke Street sidewalk on west side to correspond to building renovations. w&s Courtcnay Avenue Belmont Street to Loch Lomond Curb, sidewalk, landscaping, cold milling, Road paving, land acquisition, easement acquisition, including design and construction management services Crown Street Queen Street to Broad Street, Road reconstruction (storm sewer, excavation, including Broad Street from backfill, curb, sidewalk (West side), Crown Street to Pitt Street landscaping, paving), including design and construction management services Dorothea Drive Champlain Drive to Swanton Street reconstruction (excavation, backfill, Street curb, sidewalk, landscaping, paving), including design and construction management services Egbert Street Thorne Avenue to end Street Reconstruction (road excavation, backfill, curb, drainage control, landscaping, paving), including design and construction management services Fairville Boulevard Catherwood Street to Emco Lane New concrete sidewalk, landscaping (south side), including design and construction management services Golden Grove Road Dresden Avenue to Essex Street Road reconstruction (excavation, drainage East control, curb, sidewalk, landscaping, paving), including design and construction management services. Infrastructure funding being sought. w&s Hillerest Drive Manawagonish Road to Fenton Street reconstruction (excavation, curb, Drive landscaping, paving), including design and construction management services Pvt Jean Street Loch Lomond Road to Installation of new concrete curb & sidewalk in Courtenay Avenue preparation for asphalt resurfacing maintenance. 154 Other City Share Share 2,333,000 1,167,000 0 170,000 0 600,000 0 120,000 0 10,000 0 355,000 0 650,000 0 400,000 0 110,000 0 200,000 1,100,000 550,000 0 465,000 0 66,000 ef f-5,- SAINTJOHN I F i P F F F -L MOH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDW REGIONALLY DESIGNATED HIGHWAYS w&stPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH *ARE DEPENDANT ON FUNDING FROM OTHERS 'C' F 155 Project Location Description Other city Share Share W&S John T. McMillan Belgian Road to Golden Grove Storm sewer, curb, sidewalk, landscaping, 0 395,000 Avenue (Glenview Road paving, including design and construction Avenue) management services w&s King Street West Market Place to Watson Street Street reconstruction (excavation, backfill, cold 0 250,000 milling, paving) Loch Lomond Road Between Commerce Drive and Slope stabilization on north side of road to be 0 300,000 Old Champlain Drive done in conjunction with renewal of Transmission Main #3, including construction management services Loch Lomond Road Saint Catherine Street to Road reconstruction (excavation, backfill, curb, 0 300,000 Westmorland Road sidewalk, landscaping, paving) in conjunction with road realignment as part of the One-mile Interchange construction, including construction management services MorIcy Crescent Mountain Road (lower) to Street reconstruction (excavation, drainage 0 510,000 Mountain Road (upper) control, curb, sidewalk, landscaping, paving), including design and construction management services Mountain Road Court Entire length from Mountain Road reconstruction (excavation, backfill, curb, 0 100,000 Road (north leg) to Mountain landscaping, paving), including design and Road (south leg) construction management services Red Head Road Hewitt Road to Paisley Street Street reconstruction (excavation, backfill, 0 300,000 curb, sidewalk, landscaping, paving), including design and construction management services Rothesay Road (PDH #100) - Railroad overpass Storm sewer, road reconstruction, curb, 885,000 0 to Colony Road sidewalk, landscaping, including design and construction management services. (Subphase B - 50% DOT Funding) Rural Road Upgrades Bolton Lane; Foulds Lane; Design and land acquisition for upgrade of 0 220,000 Greenwood Lane rural roads, including design services (Pre- approved by Common Council on May 8, 2007; M & C No. 2007-131). Construction is to be funded in a future General Fund operating budget. Westfield Road Civic #2370 to Highfield Avenue Road reconstruction (drainage control, curb 0 1,350,000 and sidewalk (north side), landscaping, expanded foam asphalt resurfacing), including design and construction management services Westfield Road Highfield Avenue to River Road Design for road rehabilitation (drainage 0 50,000 Co-op control, curb and sidewalk (north side), landscaping, cold milling, paving), including design and construction management services 155 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w&slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS _, -,- C' ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH "ARE DEPENDANT ON FUNDING FROM OTHERS Project Westmorland Road Location At Loch Lomond Road intersection Description Other City Share Share Intersection reconstruction to be done in 0 250,000 conjunction with construction of One -Mile House Interchange including land acquisition, design and construction management services 156 TOTAL: $4.318.000 $8,888,000 SAINTIOHS �7. J.. -'i j f --7 Category No. of Other city Projects Share Share Fire Service Facilities 10 $0 $547,000 Leisure Services Facilities 11 $0 $855,000 Municipal Operations and Fleet Facilities 3 $0 $475,000 Other City Facilities 20 $0 $2,145,000 TOTALS: 44 Other City Facilities 53% F DUD- I $0 $4,022,000 Fire Service Facilities 13.6% 157 Leisure Services Facilities 21.3% erations and Fleet Facilities 11.8% Total $547,000 $855,000 $475,000 $2,145,000 $4,022,000 r C - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location f r_:_r. c:: F _7I U rl Type Description Other City FIRE PREVENTATION Upgrade FIRE TRAINING R - REFL Repair /Replace STA# I - LEINSTER STREET- 061 Upgrade STA# 2 - LOCH LOMOND ROAD - 062 Upgrade Upgrade Upgrade STA# 4 - COURTENAY AVENUE - 063 Upgrade STA# 5 - ADELAIDE STREET - 064 Upgrade STA# S - MILLIDGE AVENUE - 067 Repair/Replace Upgrade 158 Share Share RENOVATIONS TO NEW LOCATION 0 60,000 BURN TOWER - REFURBISHMENT 0 260,000 AIR HANDLING IMPROVEMENTS 0 45,000 WASHROOM IMPROVEMENTS 0 6,000 LIVING QUARTERS RENOVATIONS 0 12,000 CONVERT DOMESTIC HOT WATER HEATERS 0 5,000 TO NATURAL GAS PARKING LOT IMPROVEMENTS 0 25,000 KITCHEN IMPROVEMEMTS 0 22,000 PARKING LOT RENEWAL 0 70,000 HVAC/ AIR QUALITY IMPROVEMENTS 0 42,000 TOTAL: $0 $547,000 158 SAINT JOHN C-:**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOW ING YEAR F F' F Project/Location Type Description Other city Share Share - ---- ----- -- ADELAIDE STREET - 031 Upgrade INSTALL ACCESSIBLE ELEVATOR 0 150,000 CHARLES GORMAN ARENA - 028 Repair/Replace EXTERIOR REPAIRS/ REPOTNTING 0 25,000 FOREST HILLS SPORTSFIELDS - 035 Upgrade LIGHTING & POLE RETROFIT 0 350,000 HILTON BELYEA ARENA - 027 Repair/Replace STRUCTURAL STEEL PAINTING 0 25,000 NORTH END COMMUNITY CENTRE - 052 Upgrade INTERIOR UPGRADE PROGRAM 0 10,000 Upgrade FIRE EXIT & BUILDING CODE ISSUES 0 40,000 PETER G MURRAY ARENA - 026 Upgrade INTERIOR UPGRADES 0 20,000 Upgrade HEAT RECOVERY SYSTEM 0 45,000 RKWD PARK INTERPRETATION CENTRE - Upgrade EXPANSION FOR OFFICES & STORAGE 0 80,000 057 ROCKWOOD PARK GOLF CLUBHOUSE - 49 Repair/Replace REPLACE LEFTSIDE DECK 0 10,000 SHAMROCK PARK - 034 Upgrade CLUBHOUSE INTERIOR UPGRADES 0 100,000 TOTAL: Lo $855,000 159 C-'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR F T j Project/Location Type Description Other city Share Share OPERATIONS COMPLEX - 072 Repair/Replace WINDOW REPLACEMENT 0 40,000 WORKS GARAGE EAST Upgrade INSTALL ENTRANCE SECURITY GATES 0 35,000 WORKS GAP-AGE WEST Upgrade NEW FACILITY 0 400,000 TOTAL: $0 $475,000 160 S,UN I C) I 1\ C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR "I u U Project/Location Type Description Other City Share Share CARNEGIE BUILDING - 021 Upgrade THEATRE ROOM UPGRADES 0 20,000 Upgrade MISC. UPGRADES 0 20,000 CITY HALL 001 Upgrade DEPARTMENTAL UPGRADES 0 60,000 Upgrade COUNCIL CHAMBER UPGRADES 0 400,000 CITY MARKET - 042 Repair/Replace EAVESTROUGH, BRICK REPOINTING, ETC 0 100,000 Upgrade MARKET OFFICE TOWER RENOVATIONS 0 300,000 Upgrade INTERIOR UPGRADES - CODE, ACCESSIBILITY 0 20,000 CITY MARKET PEDWAY - 017 Repair/Replace ELEVATOR 0 300,000 HARBOUR STATION PEDWAY Replace ROOF REPLACEMENT 0 125,000 MARKET SQUARE CORPORATION Upgrade ENERGY MEASURES AS PER CONSULTANT 0 200,000 PEDWAYS. Upgrade MISC. UPGRADES 0 20,000 REVERSING FALLS TOURIST BUREAU -005 Repair/Replace WINDOW REPLACEMENT 0 60,000 Repair/Replace EXTERIOR SIDING - DECKING - ROOFING 0 50,000 Upgrade RENOVATE V.I.C. RECEPTION COUNTER AREA 0 10,000 Upgrade BUILDING CODE UPGRADES 0 60,000 SAINT JOHN ENERGY Upgrade STREET LIGHTS SYSTEM UPGRADE 0 125,000 ST. PATRICK'S PEDWAY - 015 Upgrade NEW ROOFTOP HVAC UNITS ABOVE 0 20,000 ESCALATORS SUSTAINABLE ENERGY MANAGEMENT Upgrade ENERGY MANAGEMENT PROGRAM 0 225,000 VIC WEST THROUGHWAY - 006 Repair/Replace WINDOW REPLACEMENT 0 20,000 'Upgrade MISC UPGRADES 0 10,000 TOTAL: $0 $2,145,000 "I �! 7� f I SAI N'l 1011i\ Category 9 No. of Other City Total Projects Share Share Arenas I $0 $90,000 $90,000 Ball Fields 1 s0 $82,000 $82,000 Parks and Squares 2 $3,500,000 $2,800,000 $6,300,000 Venues, Trails and Wellness 1 $0 $363,000 $363,000 TOTALS: 5 $3,500,000 $3,335,000 $6,835,000 _ Venues, Trails and Arena $all Fields I Wellness 2.7 % 2.5% 11% Parks and Squares 84.0% 162 pp S-�UNI JOHN C - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOW NG YEAR Project Location Description Other City Share Share Belyea Arena West Asphalt older section of parking lot, install new 0 90,000 curb and sidewalk,additional asphalt at ice machine door TOTAL: $0 $90,000 163 SAIN-1 JOHNS Gw**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Memorial Field Location West i I I Fi U7 e_- U.: TJ,7 Description Other City Share Share Remove existing wooden fence surrounding 0 82,000 ballpark along with concrete slabs, replace with chain-linked fencing with privacy slabs. Remove existing outfield fences and replace with chain-linked fences 164 WAL I-- TOTAL: $0 $82,000 SAINT JOHNI C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Location Rockwood Park Shamrock Park 165 TOTAL: $3,500,000 $2,800,000 fj; . Description Other City Share Share Continuation of phase 1, $3,000,000 committed 3,500,000 500,000 to date, total project estimated at 510,000,000 over four years. First tender to be issued this spring. Phase I of renovation includes: an artificial 0 2,300,000 football field with upgraded parking lots, laser grading, curbing, substructure relocations and additions, goals, bleacher refurbishing, fencing, scoreboard, players benches, site work (landscaping). Phase also includes demolition and relocation of horseshoe pits and a new bicycle trail system. 165 TOTAL: $3,500,000 $2,800,000 f � / o _ �4 -�T SALNI T jOHN G * *: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Location Description Other City Share Share Fort Howe North Replace asphalt, fencing, roads 0 363,000 TOTAL: $0 $363,000 a a 166 Total $2,500,000 $2,065,000 $1,770,000 TOTALS: 10 $2,500,000 $3,835,000 $6,335,000 n, I Fleet Replacement Municipal 0.0% Fleet Replacement Transit 53.6% Iw 1w, IRRW, 1w Page 9 of 4 167 Category No. of Other City Projects Share Share Fleet Replacement Municipal 1 $2,500,000 $0 Fleet Replacement Transit 1 $0 $2,065,000 Technology and Communications 8 $0 $1,770,000 Total $2,500,000 $2,065,000 $1,770,000 TOTALS: 10 $2,500,000 $3,835,000 $6,335,000 n, I Fleet Replacement Municipal 0.0% Fleet Replacement Transit 53.6% Iw 1w, IRRW, 1w Page 9 of 4 167 C - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR t � Io: C-": PROJECT$ CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Type Description Other city Share Share Public Transportation 0 2,065,000 TOTAL: $0 $2,065,000 I e C - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Applications AS400 Desktops /Laptops General Information Management Network Printers Wireless Communications Type Description Other City Share Share Provision for performance management and decision 0 25,000 support Provision for refresh and disaster recovery 0 140,000 Deployment and growth 0 722,000 Security audit and Data Centre facilities 0 50,000 Provision for performance management and decision 0 65,000 support Telecommunication and video provision 0 388,000 Enterprise print strategy over multiple years 0 30,000 Provision for mobile workforce; AVL for fleet 0 350,000 TOTAL: $0 $1.770.000 170 SMNT JOHN Category No. of Other City Total Projects Share Share Economic Development 4 $0 $5,800,000 $5,800,000 Peel Plaza 2 $0 $40,430,000 $40,430,000 Trade and Convention Centre 1 $5,000,000 $2,500,000 $7,500,000 Waterfront Development 4 $3,000,000 $8,350,000 $11,350,000 TOTALS: 11 $8,000,000 $57,080,000 $65,080,000 Economic Development Waterfront Development 10.2% 15% Trade and Conventio Centre 4.4% 171 Peel Plaza 70.8% 0.1 ------ SAINT JOHN C--: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR jrz j r F F r I r Description Other city Share Share ProjectlLocation Heritage Grants Industrial Parks Growth Municipal Plan Residential/Commercial Incentives Type 172 TOTAL: 0 350,000 0 2,750,000 0 200,000 0 2,500,000 so $5,800,000 f' I I I C - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PCOJ@cVLOcation Parking Garage Police Facility 173 0 13,430,000 0 27,000,000 TOTAL: $0 $40,430,000 ------ - --- SAINT)OHN C--: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Renovation costs Type 174 11: —A Description Other city Share Share Reconfigure and modernize overall Trade and 5,000,000 2,500,000 Convention Center as well as improve operations and overall security. The project involves demolishing Montague rooms to expand and renovate the lobby and add washrooms at the west lobby. Replace existing operable wall (deteriorated) and add an operable wall in the Great Hall for more flexible space. Modernize lightning, ceiling and update audio systems. Improve aesthetics and acoustics. Secure back of the house from retail. Reconfigure and increase storage. TOTAL: $5,000,000 $2,500,000 174 11: —A SAINT JOHN C - - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Type Coast Guard Site Loyalist Plaza Reversing Falls West Water Street Reconstruction 175 TOTAL: Q1 101 Y. 'PI Jos w 3,000,000 1,200,000 0 1,800,000 0 4,200,000 0 1,150,000 $3,000,000 $8,350,000 17O Functional Area Category No. of Projects Other Share City Share Total 1. MO &E Storm 14 $0 $7,910,000 $7,910,000 Transportation 27 $4,365,000 $13,040,000 $17,405,000 2. FM Fire Service Facilities 13 $0 $623,000 $623,000 Leisure Services Facilities 17 $0 $1,004,000 $1,004,000 Municipal Operations and Fleet Facilities 1 $0 $50,000 $50,000 Other City Facilities 13 $0 $1,180,000 $1,180,000 3. LS Parks and Squares 2 $1,000,000 $1,121,000 $2,121,000 Recreation 1 $10,000,000 $5,000,000 $15,000,000 Urban Trees 1 $0 $60,000 $60,000 4. FD Fire Service Equipment 11 $0 $366,000 $366,000 Fire Service Facilities - New 1 $0 $195,000 $195,000 5. E &T Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $1,675,000 $1,675,000 Technology and Communications 8 $0 $1,806,000 $1,806,000 6. SD Economic Development 4 $0 $5,725,000 $5,725,000 Peel Plaza 2 $0 $2,080,000 $2,080,000 Waterfront Development 4 $0 $5,100,000 $5,100,000 TOTALS: 121 $17,865,000 $46,935,000 $64,800,000 inPage 3 of 4 J 7i SAd N T 0 IIIN. Category No. of Other City Total Projects Share Share Storm 14 $0 $7,910,000 $7,910,000 Transportation 27 $4,365,000 $14,540,000 $18,905,000 TOTALS: 41 $4,365,000 $22,450,000 $26,815,000 Transportatk 64.8% ; J F, 178 Storm 35.2% SAINT JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS : IS.- ' r. I C._ W &s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS l PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH "ARE DEPENDANT ON FUNDING FROM OTHERS Location { � `LF r- - --- Description Milford Road to Francis Street Renew approx. 4 catch basins including laterals Project w &s Allison Street w &s Bridge Street w &s Elgin Street w&s Frederick Street w &s Jean Street w&s Kennedy Street Local Drainage Rothesay Avenue to end Improvements w &s Main Street Marsh Creek Storm Loch Lomond Road to Water Diversion w &s Milford Road w &s Russell Hill Road w &s Saint Clair Avenue w &s i Seaton Street Location { � `LF r- - --- Description Milford Road to Francis Street Renew approx. 4 catch basins including laterals 179 Other Share O_ 0 0 0 0 0 0 0 0 0 0 0 0 t lty Share 30,000 230,000 160,000 60,000 60,000 55,000 200,000 70,000 5,700,000 150,000 240,000 155,000 50,000 and install new storm manhole, including design and construction management services Atlantic Towing location to Spar Install approx. 400m of new 300mm storm Cove Road, including sewer for separation, including design and Hammond Street construction management services Victoria Street to Main Street Install approx. I 80 of new 300mm storm sewer for separation, including design and construction management services Rothesay Avenue to end Install approx. loom of new 300mm storm sewer for separation, including design and construction management services Loch Lomond Road to Install approx. 1 l Om of new 300mm storm Courtenay Avenue sewer for separation, including design and construction management services Main Street to end Install approx. 80m of new 300mm storm sewer for separation, including design and construction management services Various drainage basins Improvements in priority drainage basins as required Through site of old Forum Install approx. 85m of new 600mm storm sewer for separation, including design and construction management services Marsh Creek drainage basin Installation of main trunk line from Coldbrook to Dury Cove, including construction management services. Phase I Civic 4101 to end of road Install approx. 170m of new 300mm storm sewer for separation, renew approx. 6 catch basins and laterals including 3 new manholes, including design and construction management services Balmoral Crescent to Green Install approx. 380 m of new 300 mm storm Head Road sewer for separation, including design and construction management services Balmoral Crescent to Greenhead Install approx. 250m of new 300mm storm Road sewer for separation, including design and construction management services Rothesay Avenue to end Install approx. 90m of new 300mm storm sewer for separation, including design and construction management services 179 Other Share O_ 0 0 0 0 0 0 0 0 0 0 0 0 t lty Share 30,000 230,000 160,000 60,000 60,000 55,000 200,000 70,000 5,700,000 150,000 240,000 155,000 50,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PQH: PROVINCIALLY DESIGNATED HIGHWAYS RDR REGIONALLY DESIGNATED HIGHWAYS 17' w&s/Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS 1 7- 1� TF--- 7 C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH ARE DEPENDANT ON FUNDING FROM OTHERS F- I Project Location Description Other city Share Share Storm Water Brentwood drainage basin Construction of comminity retention facilities - 0 750,000 Management - Gorman Arena, including land acquisition and Brentwood environmental approvals TOTAL: $0 $7,910,000 Water & Sanitary No. Of Sum Of Sum Of Related Storm Projects Projects Other Share City Share Not Related 3 $o $6,650,000 W&S Related 11 $0 $1,260,000 TOTALS: 14 $0 57,910,000 180 _! I P, -T r' I, JI r r. SAINT JORN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS T = w&S /Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS r C - "': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH *ARE DEPENDANT ON FUNDING FROM OTHERS J. - Location Project w &s Allison Street Alpine Street Milford Road to Francis Street Ashburn Lake Road f 0 95,000 Retail Drive w &s Bridge Street w &s * Chesley Drive * Chesley Drive w &s Elgin Street Morley Crescent (upper leg) Francis Street w &s Frederick Street w &s Jean Street I Latimore Lake Road J. - Location Description Share hate Milford Road to Francis Street Road reconstruction (excavation, backfill, curb, 0 95,000 sidewalk, landscaping, paving), including design and construction management services Morley Crescent (lower leg) to Street reconstruction (storm sewer, excavation, 0 4 80,000 Morley Crescent (upper leg) curb, sidewalk, landscaping, paving), including design and construction management services Rothesay Avenue intersection of Construction of additional lanes, bridge 0 1,500,000 Ashburn Lake Road and Retail renewal and intersection re- alignment, Drive including construction management services. Depending on infrastructure funding from others in 2010.. Atlantic Towing location to Spar Street reconstruction (excavation, curb, 0 360,000 Cove Road sidewalk (east side), landscaping, paving), including design and construction management services (PDH #100) - Bentley Street to Concrete curb & gutter repairs, concrete 655,000 655,000 Reversing Falls Bridge sidewalk repairs (City), storm sewer (Merritt Street to Douglas Avenue), road excavation, backfill, structure adjustments, paving, landscaping, including design and construction management services (PDH #I00) - Main Street to Concrete curb & gutter repairs, concrete 375,000 375,000 Bentley Street sidewalk repairs (City), road excavation, backfill, structure adjustments, cold milling, paving, landscaping, including design and construction management services Victoria Street to Main Street Street reconstruction (excavation, backfill, 0 170,000 curb, sidewalk, landscaping, paving), including design and construction management services Milford Road to Allison Street Street reconstruction (widening, excavation, 0 125,000 backfill, curb, landscaping, paving), including design and construction management services Rothesay Avenue to end Street reconstruction (excavation, backfill, 0 150,000 curb, sidewalk, landscaping, paving), including design and construction management services Loch Lomond Road to Street reconstruction (excavation, backfill, road 0 280,000 Courtenay Avenue widening, curb, sidewalk, landscaping, paving), including design and construction management services Phase IV - Bustin Boulevard to Road widening, drainage control, cold milling, 0 570,000 Eldersley Avenue landscaping, paving,eurb & sidewalk, including design and construction management services 181 i Sr11 `J )(Jf-iN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C- ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH `ARE DEPENDANT ON FUNDING FROM OTHERS Project w&s Milford Road w &s Millidge Avenue Mollins Drive Mountain View Drive w &s Newman Street w &s Prince William Street * Rothesay Road * Rothesay Road Rural Road Upgrades w &s Russell Hill Road w &s Saint Clair Avenue r .I --[ I1'i- �i. i!r t.i...:fi Location Description Other Share Civic #101 to end of road Road reconstruction (excavation, backfill, curb, 0 0 0 0 0 350,000 885,000 0 0 0 0 city Share 290,000 465,000 750,000 680,000 400,000 850,000 500,000 250,000 550,000 340,000 240,000 182 sidewalk, landscaping, paving), including design and construction management services Daniel Avenue to Manners Road excavation, curb, sidewalk, landscaping, Sutton Road asphalt cold milling, resurfacing, including design and construction management services Manchester Avenue to Dexter Street reconstruction (approx. 130m of new Drive 300mm storm sewer, excavation, backfill, curb, sidewalk, landscaping, paving), including design and construction management services McAllister Drive to Mountain Road reconstruction (drainage control, Road excavation, curb, sidewalk, landscaping, paving), including design and construction management services Elgin Street to Holly Street, Street reconstruction (storm sewer, excavation, including Holly Street from backfill, curb, sidewalk, landscaping, paving), Newman Street to Victoria Street including design and construction management services Princess Street to Duke Street Street reconstruction (excavation, curb, sidewalk, paving), underground utilities, including design and construction management Services (PDH #100) - Fulton Lane to Storm sewer, road reconstruction, curb, railroad overpass sidewalk, landscaping, including design and construction management services. (Subphase A - 50% DOT Funding) (PDH #100) - Fulton Lane to Asphalt resurfacing including structure railroad overpass adjustments and cold milling, to occur only after reconstruction, including design and construction mamagement services, Johnston Road; Douglas Lake Design and land acquisition for upgrade of Road rural roads, including design services (Pre - approved by Common Council on May 8, 2007; M & C No. 2007 -131). Construction is to be funded in a future General Fund operating budget. Balmoral Crescent to Green Curb, new sidewalk, landscaping, paving, Head Road including design and construction management services Balmoral Crescent to end Curb, sidewalk, landscaping, paving, including design and construction management services 0 0 0 0 350,000 885,000 0 0 0 0 city Share 290,000 465,000 750,000 680,000 400,000 850,000 500,000 250,000 550,000 340,000 240,000 182 F i F I 774 w SAINT J 01-IN MDH; MUNICIPAL DESIGNATED HIGHWAYS PDH : PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED W ITH *ARE DEPENDANT ON FUNDING FROM OTHERS Project Location J. Description City ShOther are Share w&s Seaton Street Rothesay Avenue to end Street reconstruction (excavation, backfill, 0 140,000 curb, sidewalk, landscaping, paving), including design and construction management services Simms Comer - Special (PDH #100) - Fairville Realignment of intersection, retaining wall 2,100,000 2,100,000 Route #100 Boulevard - Simms Comer - rehabilitation, including construction Bridge Road Corridor management services. (Subphase A - 50% DOT (Catberwood Street to Reversing Funding) Falls Bridge) Somerset Street Superstore location to Millidge Road widening, drainage control, new curb, 0 1,205,000 Avenue new sidewalk (north side), landscaping and paving, including construction management services. Taylor Avenue Somerset Street to MacLaren Road reconstruction (excavation, backfill, curb, 0 600,000 Boulevard sidewalk, landscaping, paving), including design and construction management services Westfield Road Highfield Avenue to River Road Road rehabilitation (drainage control, curb and 0 420,000 Co-op sidewalk (north side), landscaping, cold milling, paving) TOTAL: $4,365,000 $14,540,000 183 No. of Category Other City Total projects Share Share Storm 19 $0 $6,640,000 $6,640,000 Transportation 44 $4,175,000 $14,746,000 $18,921,000 TOTALS: 63 $4,175,000 $21,386,000 $25,561,000 Transports 69.0% 184 Storm 31.0% SAINT JOHN Category No. of Other City Projects Share Share Fire Service Facilities 13 $0 $623,000 Leisure Services Facilities 17 $0 $1,004,000 Municipal Operations and Fleet Facilities 1 $0 $50,000 Other City Facilities 13 $0 $1,180,000 TOTALS: 44 $0 $2,857,000 Other City Facilities 41% Fire Service Facilities 21.8% Municipal Operations and Fleet Facilities 1.8% 185 ;rvices Facilities 35.1% Total $623,000 $1,004,000 $50,000 $1,180,000 $2,857,000 SAINTIOHN C PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Type Description Other City Share Share FIRE TRAINING Repair/Replace BURN TOWER - REFURBISHMENT 0 260,000 STA# 1 - LEINSTER STREET - 061 Repair /Replace ROOF REPLACEMENT 0 80,000 Upgrade WINDOW UPGRADES 0 10,000 Upgrade KITCHEN IMPROVEMENTS 0 22,000 STA# 2 - LOCH LOMOND ROAD - 062 Upgrade EXTERIOR IMPROVEMENTS 0 10,000 STA# 4 - COURTENAY AVENUE - 063 Upgrade EXTERIOR IMPROVEMENTS 0 30,000 Upgrade ELECTRICAL UPGRADES 0 26,000 STA# 6 - KING STREET WEST - 065 Repair/Replace DRIVEWAY RENEWAL 0 10,000 STA# 7 - MANCHESTER AVENUE - 066 Repair/Replace REPLACE ROOFTOP HVAC AND ELECTRIC 0 15,000 WITH NATURAL GAS Repair/Replace OVERHEAD DOOR- REPLACEMENT 0 45,000 Upgrade CONVERT DOMESTIC HOT WATER TO 0 10,000 NA'T'URAL GAS STA# 8 - MILLIDGE AVENUE - 067 Repair/Replace PARKING LOT RENEWAL 0 70,000 Upgrade OVERHEAD DOOR UPGRADES 0 35,000 TOTAL: $0 $623,000 186 C-**: PROJECTS CARRIED CVER FOR COMPLETION THE FOLLOWING YEAR Ji 1-1 Y I ProjectfLocation Type Description Other City Share Share ADELAIDE STREET - 031 Upgrade MISC OFFICE RENOVATIONS 0 20,000 CARLETON COMMUNITY CENTRE - 051 Repair/Replace REPLACE ELEC. BASEBOARD HEAT WITH HOT 0 8,000 WATER Upgrade INTERIOR UPGRADES 0 10,000 CHARLES GORMAN ARENA - 028 Repair/Replace NEW COMPRESSOR 0 50,000 Upgrade HEAT RECOVERY SYSTEM 0 45,000 HILTON BELYEA ARENA - 027 Upgrade TWO NEW DEHUMIDIFIERS 0 50,000 KINGS SQUARE BANDSTAND - 041 Repair/Replace REPAIRS AND UPGRADES 0 20,000 LOWELL STREET SOCCERFIELD - 027 Upgrade NEW LIGHTING SYSTEM 0 240,000 PETER G MURRAY ARENA - 026 Repair/Replace BRICKWORK REPOINTING AND CLEANING 0 15,000 Upgrade NATURAL GAS RADIANT HEAT FOR 0 15,000 BLEACHERS Upgrade CONVERT MULTI-PURPOSE RM TO NATURAL 0 9,000 GAS HEAT SHAMROCK PARK - 034 Upgrade NEW LIGHTING SYSTEM, ARTIFICIAL FIELD 0 300,000 Upgrade CLUBHOUSE INTERIOR UPGRADES 0 100,000 STEWART HURLEY ARENA - 030 Repair /Replace STRUCTURAL STEEL PAINTING 0 25,000 Repair/Replace 2ND. FLOOR WINDOWS 0 8,000 Upgrade WATER CONVERSATION MEASURES 0 14,000 Upgrade ICE SURFACE ENVELOPE UPGRADE 0 75,000 TOTAL: 10 $1,004, 187 SAINT 101-IN Project/Location Type Description Other City Share Share CENTRAL GARAGE - 073 Upgrade EXTERIOR UPGRADES 0 50,000 TOTAL: $0 $50,000 i:: - SAINT JOHN C- ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR r-- I' j'.:, _ Project/Location Type Description Other City Share Share CARNEGIE BUILDING - 021 Repair/Replace COPPERWORK RESTORATION 0 20,000 Upgrade MISC. UPGRADES 0 20,000 CITY HALL - 001 Upgrade DEPARTMENTAL UPGRADES 0 60,000 CITY MARKET - 042 Repair/Replace EAVESTROUGH, BRICK REPOINTING, ETC 0 100,000 Upgrade MARKET OFFICE TOWER RENOVATIONS 0 300,000 Upgrade INTERIOR UPGRADES - CODE, ACCESSIBILITY 0 20,000 MARKET SQUARE CORPORATION Upgrade ENERGY MEASURES AS PER CONSULTANT 0 200,000 PEDWAYS Upgrade MISC. UPGRADES 0 20,000 REVERSING FALLS TOURIST BUREAU -005 Upgrade MISC 0 60,000 SAINT JOHN ENERGY Upgrade STREET LIGHTS SYSTEM UPGRADE 0 125,000 ST. PATRICK'S PEDWAY - 015 Upgrade NEW ROOFTOP HVAC UNIT LOWER LEVEL 0 20,000 SUSTAINABLE ENERGY MANAGEMENT Upgrade ENERGY MANAGEMENT PROGRAM 0 225,000 VIC WEST THROUGHWAY - 006 Upgrade MISC UPGRADES 0 10,000 TOTAL; s0 $1,180,000 189 Urban Trees 1.0% n Parks and Squares I 18.1% B0.9% 190 Category S ry No. of Other City Total Projects Share Share Parks and Squares 2 $1,000,000 $1,121,000 $2,121,000 Recreation 1 $10,000,000 $5,000,000 $15,000,000 Urban Trees 1 $0 $60,000 $60,000 TOTALS: 4 $11,000,000 $6,181,000 $17,181,000 Urban Trees 1.0% n Parks and Squares I 18.1% B0.9% 190 SAI N] I (AIN -;-": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project Location Beaver Fountain South Rockwood Park �J I Description Other City Share Share Renovate, replace pumping system and 0 121,000 computers at Beaver Fountain Phase I of 2 Continuation of phase 1, $3,000,000 committed 1,000,000 1,000,0()0 to date, total project estimated at S 10,000,000 over four years. First tender to be issued this spring. TOTAL: $1,000,000 $1,121M0 SAJ. NT 10 11 N PKQJEF-T,5 CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR -T ;Pr C. -ki r-i. i Project Location Description Other city Share Share New Recreation Facility One new recreation facility, nature of whicb to 10,000,00 5,000,000 be determined 0 TOTAL: $10,000,000 $5,000,000 192 S-MNT 1011-N L;-'-: PKUJt--L-; 16 CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR T-- I r r Project Location Description Other City Share Share Tree Inventory Various Purchase software, G011ect data, training 0 60,000 TOTAL: $0 $60,000 TOTALS: 10 $2,500,000 $3,481,000 $5,981,000 17� Fleet Replacement Municipal 0.0% Technology and Communications 51.9% 194 Fleet Replacement Transit 48.1% MPage 1.- - Category No. of Other city Total Projects Share Share Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $1,675,000 $1,675,000 Technology and Communications 8 $0 $1,806,000 $1,806,000 TOTALS: 10 $2,500,000 $3,481,000 $5,981,000 17� Fleet Replacement Municipal 0.0% Technology and Communications 51.9% 194 Fleet Replacement Transit 48.1% MPage SAJ I 10 11 N C-**T PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR T 7 Ul Project/Location Type Description Other city Share Share City Services 2,500,000 0 TOTAL: $2,500,000 ,R0 195 C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Public Transportation Type Description 196 u- it 77, J. Other City Share Share 0 1,675,000 TOTAL: $0 $1,675,000 NEWL! C- * ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR ProjecttLocation, Applications AS400 Desktops /Laptops General Information Management Network Printers Wireless Communications UND PT Type Description Other City Share Share Provision for performance management and decision 0 108,000 support Provision for refresh and disaster recovery 0 225,000 Deployment and growth 0 738,000 Security audit and Data Centre facilities 0 70,000 Provision for performance management and decision 0 70,000 support Telecommunication and video provision 0 41 5,000 Enterprise print strategy over multiple years 0 30,000 Provision for mobile workforce; AVL for fleet 0 150,000 TOTAL: $0 A1,806,000 197 SAINT IOHh -- -- - - - Waterfront Development 39.5°% Peel Plaza 96.9% 198 Economic Development 44.4% Category No. of Other City Total Projects Share Share Economic Development 4 $0 $5,725,000 $5,725,000 Peel Plaza 2 $0 $2,080,000 $2,080,000 Waterfront Development 4 $0 $5,100,000 $5,100,000 TOTALS: 10 $0 $12,905,000 $12,905,000 Waterfront Development 39.5°% Peel Plaza 96.9% 198 Economic Development 44.4% SAINT IUHN C--. PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR ProjectlLocation Heritage Grants Industrial Parks Growth Municipal Plan Residential /Commercial Incentives 1=0 JfAdIC .7AAGlIC 0 350,000 0 2,600,000 0 200,000 0 21575,000 TOTAL: $0 $5,725,000 ®rll---�", SAfNT10HN C-*': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Parking Garage Police Facility rf Type Description Other City Share Share 0 2,250,000 0 -170,000 TOTAL: $0 $2,080,000 200 SAINIJOHN' C": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Coast Guard Site Loyalist Plaza Partridge Island Reversing Falls West c I 'J Type Description Other city Share Share 0 1,200,000 0 600,000 0 2,400,000 0 900,000 TOTAL: $0 $5,100,000 201 202 Page 4 of 4 Functional Area Category No. of Projects Other Share City Share Total 1. MO &E Storm 19 $0 $6,640,000 $6,640,000 Transportation 44 $4,175,000 $14,746,000 $18,921,000 2. FM Fire Service Facilities 6 $0 $140,000 $140,000 Leisure Services Facilities 13 $0 $480,000 $480,000 Municipal Operations and Fleet Facilities 1 $0 $50,000 $50,000 Other City Facilities 12 $0 $1,028,000 $1,028,000 3. LS Ball Fields 1 $0 $120,000 $120,000 Parks and Squares 1 $0 $121,000 $121,000 4. FD Fire Service Equipment 8 $0 $449,000 $449,000 Fire Service Facilities - New 2 $0 $3,910,000 $3,910,000 5. E &T Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $0 $2,275,000 $2,275,000 Technology and Communications 8 $0 $1,815,000 $1,815,000 6. SD Economic Development 4 $0 $4,300,000 $4,300,000 Waterfront Development 4 $0 $4,260,000 $4,260,000 TOTALS: 125 $6,675,000 $40,334,000 $47,009,000 Page 4 of 4 .f - f - -, SAINT JOHNI - MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS -. -, w &s /Pvl: WATER AND SEWER or PAVEMENT RELATED PROJECTS C - - "': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH' ARE DEPENDANT ON FUNDING FROM OTHERS rI T', Ii; I' fri':, 204 Project Location Description Other City Share Share w &s Adelaide Street Between Victoria Street and Install approx. I25m of new storm sewer for 0 110,000 Newman's Brook separation, including design and construction management services w &s City Line Windy Ridge Lane to Guilford Install approx. 30m of new 300mm storm sewer 0 30,000 Street for separation, including design and construction management services w &s Earle Avenue Between Earle Avenue dead -end Install approx. 35m of new 300mm storm sewer 0 20,000 and Lewin Park for separation, including design and construction management services w &s Edward Avenue Lancaster Avenue to end; end of Install approx. 155m of new 300mm storm 0 115,000 Edward Avenue to end of Earle sewer for separation, easement acquisition,. Avenue including design and construction management services Ellerdale Street Civic #506 to Westmorland Renew approx. 200m of 300mm storm sewer in 0 150,000 Road conjunction with street reconstruction, including design and construction management services w &s First Avenue First Street West to end (Civic Install approx. 95rn of new 300mm storm sewer 0 50,000 #1036) for separation, including design and construction management services Local Drainage Various drainage basins Improvements in priority drainage basins as 0 220,000 Improvements required w &s Magazine Street Metcalf Street to Webster Street Install approx. 270m of new 300mm storm 0 200,000 sewer for separation, including design and construction management services Marsh Creek Storm Marsh Creek drainage basin Installation of Upper Glen Falls inlets, 0 4,000,000 Water Diversion including construction management services, Phase 2 Marsh Creek Storm Marsh Creek drainage basin Design services for Rothesay Road inlet. Phase 0 120,000 Water Diversion 3 River Hill Drive Dwyer Road to Silvermount Install approx. 300m of new 300nun and 0 320,000 Crescent, including existing 375mm storm sewer for separation in the area storm outfall and renew existing 300mm with new 450mm storm outfall, including design and construction management services Storm Water Brentwood drainage basin Construction of comminity retention facilities - 0 250,000 Management - Millidge Avenue, including land acquisition Brentwood and environmental approvals Storm Water Brentwood drainage basin Construction of a trunk sewer in the Boars 0 400,000 Management - Head Road area, including land acquisition and Brentwood environmental approvals 204 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C - - " ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR j_ n -11 �. f C ( i; j q _ rir;l; _ PROJECTS INDICATED WITH " ARE DEPENDANT ON FUNDING FROM OTHERS Project Location Description Share Share w &s Summit Drive Civic #176 to Civic #254 Install approx. 220 m of new 300 mm storm 0 110,000 sewer, including design and construction management services Sunset Drive Lingley Lane to Civic #28 Install approx. 105 m of new 300 mm storm 0 90,000 sewer, including design and construction management services w &s Waterloo Street Haymarket Square to Castle Install approx. 400m of new 300mm and 0 270,000 Street 375mm storm sewer for separation, including design and construction management services w &s Waterloo Street Richmond Street to Civic #142 Install approx. 60m of new 300mm storm sewer 0 35,000 for separation, including design and construction management services w &s Wentworth Street King Street East to Orange Street Install approx. 150m of new 300mm storm 0 100,000 sewer for separation, including design and construction management services w &s Westmorland Road McLaughlin Crescent to Loch Renew approx. 80m of 375mm storm sewer, 0 50,000 Lomond Road including design and construction management services TOTAL: L0 $6,640,000 Water & Sanitary No. Of Sum Of Sum Of Related Storm Projects Projects Other Share City Share Nlot Related & $0 $5,550,000 W &S Related 11 $0 $1,090,000 TOTALS: 19 $0 $6,640,000 205 r SAINT JOHN, - MUH: MUNICIPAL DESIGNATED HIGHWAYS Description Other City PDH: PROVINCIALLY DESIGNATED HIGHWAYS Share Share Thornbrough Street to Sandy Storm sewer, curb, sidewalk, landscaping, cold RDH: REGIONALLY DESIGNATED HIGHWAYS ` = I t _ f II[ f 1i I'. J ,.. r;:'i w &slPvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS construction management services Anglin Drive to end) C - - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR .'•` 5r_, r l :' I fr l - PROJECTS INDICATED WITH "ARE DEPENDANT ON FUNDING FROM OTHERS FI and construction management services Visart Street to Pugsley Avenue Road reconstruction (storm sewer, excavation, 0 680,000 Project Anglin Drive Bayside Drive Beaverbrook Avenue Belgian Road Central Avenue Charlotte Street Crown Street Crown Street Dufferin Avenue Duke Street Edgehill Row Ellerdale Street w &s Fegan Court Fifth Street Gault Road Green Head Road Location Description Other City Share Share Thornbrough Street to Sandy Storm sewer, curb, sidewalk, landscaping, cold 0 1,230,000 Point Road (including storm milling, paving, including design and sewer on Pidgeon Terrace from construction management services Anglin Drive to end) At civic #9 and #I5 Retaining wall reconstruction, including design 0 80,000 and construction management services Visart Street to Pugsley Avenue Road reconstruction (storm sewer, excavation, 0 680,000 backfill, curb, sidewalk, landscaping, paving), including design and construction management services Glen Road to dead -end Curb, sidewalk, landscaping, paving, including 0 220,000 design and construction management services Quinton Avenue to Fenton Drive Curb, landscaping, including design and 0 205,000 construction management services Trinity Church to Princess Street Street reconstruction, underground utilities, 240,000 420,000 including design and construction management services Hanover Street to Haymarket Road widening, new storm sewer, curb, 0 300,000 Square sidewalk, landscaping, paving, including design and construction management services Union Street to King Street East Curb, sidewalk, including design and 0 130,000 construction management services Wellesley Avenue to end Curb, sidewalk, landscaping, including design 0 100,000 and construction management services Sydney Street to Carmarthen Curb, sidewalk, landscaping, asphalt cold 0 165,000 Street milling, paving, including design and construction management services Anderson Drive to Lorne Avenue Road reconstruction (excavation, drainage 0 I90,000 control, curb, landscaping, paving), including design and construction management services Margaret Street to Westmorland Road reconstruction (excavation, backfill, curb, 0 890,000 Road sidewalk, landscaping, paving), including design and construction management services Wellesley Avenue to end Curb, sidewalk, Iandscaping, paving, including 0 95,000 design and construction management services Cranston Avenue to Parks Street Curb, sidewalk, landscaping, including design 0 165,000 and construction management services Civic #143 to Manawagonish Storm sewer, new curb, new sidewalk, 0 580,000 Road landscaping Civic #420 to Dwyer Road Curb, sidewalk, asphalt cold milling, 0 350,000 landscaping, paving, including design and construction management services 206 F. r I- 'r- SAINJ JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS wds /Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C- PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH ' ARE DEPENDANT ON FUNDCNG FROM OTHERS Project Green Head Road Guilford Street Lewelyn Drive fvt Lewin Park w &s Magazine Street Mark Drive Michael Crescent Mountain View Drive Prince William Street w &s Queen Square North * Rothesay Road Rural Road Upgrades * Sandy Point Road Sherwood Drive Location Description � : I . rcic �::: • r: r r Dwyer Road to Dominion Park Curb, sidewalk, landscaping, including design Road and construction management services Watson Street to City Line Curb, sidewalk landscaping, paving, including 0 design and construction management services Clear View Row to Ridge Row Curb, new sidewalk, landscaping, including 0 design and construction management services Lancaster Avenue to end Sidewalk, landscaping Metcalf Street to Webster Street Street reconstruction (excavation, curb, sidewalk, landscaping, paving), including design and construction management services Martha Avenue to Michael Curb, sidewalk, landscaping, asphalt cold Crescent milling, resurfacing, including design and construction management services Mark Drive to Cindy Lee Street Curb, sidewalk (north side), landscaping, including design and construction management services Mountain Road to Vista Ridge Curb, new sidewalk, landscaping, including Crescent design and construction management services Queen Street to Water Street Street reconstruction (excavation, underground utilities, curb, sidewalk, landscaping, ornamental lighting, paving), including design and construction management services Charlotte Street to Sydney Street Curb, sidewalk, landscaping, paving, including design and construction management services (PDH # 100) - Fulton Lane to Storm sewer, road widening, curb, sidewalk, railroad overpass landscaping, including design and construction management services. (Subphase B - 50% DOT Funding) Cook's Lake Road; Walsh's Road Design and land acquisition for upgrade of rural roads, including design services (Pre - approved by Common Council on May 8, 2007; M & C No. 2007 -13I). Construction is to be funded in a future General Fund operating budget. (RDH) - Samuel Davis Drive to Asphalt resurfacing including cold milling and Tucker Park Road shouldering following reconstruction (funding support to be sought from D.O.T.) Champain Drive to Ian Street Drainage control, curb, sidewalk (one side), landscaping, paving, including design and construction management services 207 Other City Share Share 0 365,000 0 255,000 0 50,000 0 36,000 0 400,000 0 190,000 0 230,000 0 190,000 0 670,000 0 135,000 885,000 0 0 250,000 0 110,000 0 825,000 SAINT JOHN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS W&!31PYt WATER AND SEWER or PAVEMENT RELATED PROJECTS C2**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH *ARE DEPENDANT ON FUNDING FROM OTHERS Project Location Description Share Share Simms Comer - Special (PDH #100) - Fairville Realignment of intersection, retaining wall 2,100,000 2,100,000 Route #100 Boulevard - Simms Comer - rehabilitation, including construction Bridge Road Corridor management services. (Subphase B - 50% DOT (Catherwood Street to Reversing Funding) Falls Bridge) Somerset Street (RDH) - Pugsley Avenue to Street reconstruction (storm sewer, excavation, 425,000 90,000 Samuel Davis Drive backfill, curb, sidewalk, landscaping), including design and construction management services Somerset Street (RDH) - Pugsley Avenue to Asphalt resurfacing including structure 0 265,000 Samuel Davis Drive adjustments, to occur only after reconstruction Somerset Street (RDH) - Wellesley Avenue to Street reconstruction (storm sewer, excavation, 525,000 110,000 Pugsley Avenue backfill, curb, sidewalk, landscaping), including design and construction management services Somerset Street (RDH) - Wellesley Avenue to Asphalt resurfacing including structure 0 215,000 Pugsley Avenue adjustments and cold milling, to occur only after reconstruction St. James Street Charlotte Street to Sydney Street Curb, sidewalk, landscaping, including design 0 155,000 and construction management services w&s Summit Drive Woods Avenue to Lensdale Drainage control, new curb, new sidewalk, 0 190,000 Crescent landscaping, paving, including design and construction management services w&s Sydney Street Broad Street to St. James Street Street reconstruction (excavation, backfill, 0 200,000 curb, sidewalk landscaping, paving), including design and construction management services w&s Virginia Street Mount Pleasant Avenue East to Street reconstruction (drainage control, 0 200,000 end at Loch Lomond Shopping excavation, backfill, curb, sidewalk, Centre parking lot landscaping, paving), including design and construction management services w&s Waterloo Street Castle Street to Cliff Street Curb, sidewalk, asphalt cold milling, paving, 0 255,000 including design and construction management services w&s Waterloo Street Haymarket Square to Castle Curb, sidewalk, asphalt cold milling, paving, 0 380,000 Street including design and construction management services w&s Wentworth Street King Street East to Orange Street Street reconstruction (excavation, curb, 0 320,000 sidewalk, landscaping, paving), including design and construction management services Westfield Road Civic #1338 to Dalton Court Drainage control, curb and sidewalk (north 0 690,000 side), landscaping, cold milling, paving, including design and construction management services 208 ---------- .1ei r — SAINT JOHNI MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS T w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS C-'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR A PROJECTS INDICATED WITH 'ARE DEPENDANT ON FUNDING FROM OTHERS F Project Location Description Other City Share Share Westfield Road Gault Road to Civic #1338 Design services for drainage control, curb and 0 70,000 sidewalk (north side), landscaping, cold milling, paving, including design and construction management services TOTAL: $4,175,000 $14,746,000 209 SAINT JOHN I, i... __ .'. Category No. of Other City Projects Share Share Fire Service Facilities 6 $0 $140,000 Leisure Services Facilities 13 $0 $480,000 Municipal Operations and Fleet Facilities 1 $0 $50,000 Other City Facilities 12 $0 $1,028,000 TOTALS: 32 $0 $1,698,000 Other City Facilities 61% Fire Service Facilities 8.2% 210 Leisure Services Facilities 28.3% Municipal Operations and Fleet Facilities 2.9% Total $140,000 $480,000 $50,000 $1,028,000 $1,698,000 SAIN;1 ]C)I IN C -*': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project /Location STA# I - LEINSTER STREET - 06I STA# 2 - LOCH LOMOND ROAD - 062 STA# 4 - COURTENAY AVENUE - 063 STA# 5 - ADELAIDE STREET - 064 STA# 6 - KING STREET WEST - 065 STA# 7 - MANCHESTER AVENUE - 066 Type Description Repair /Replace OVERHEAD DOOR REPLACEMENT Repair/Replace OVERHEAD DOOR REFURBISHMENT Repair/Replace OVERHEAD DOOR - REPLACEMENT Repair/Replace OVERHEAD DOOR REPLACEMENT Repair/Replace REPLACE APPARATUS BAY HEATING Upgrade KITCHEN UPGRADES 211 Other Share city Share 0 45,000 0 10,000 0 12,000 0 45,000 0 8,000 0 20,000 TOTAL: $0 $140,000 C- ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location Type Description Other City Share Share ADELAIDE STREET - 031 Upgrade MISC OFFICE RENOVATIONS 0 20,000 CARLETON COMMUNITY CENTRE - 051 Upgrade NATURAL GAS CONVERSION 0 20,000 Upgrade INTERIOR UPGRADES 0 20,000 CHARLES GOR MAN ARENA - 028 Repair/Replace STRUCTURAL STEEL PAINTING 0 25,000 DOMINION PARK - 037 Repair /Replace REPLACE ENTRANCE GATE 0 15,000 HILTON BELYEA ARENA - 027 Repair /Replace EXTERIOR REPAIRS/ REPOINTING 0 20,000 Upgrade INTERIOR UPGRADES 0 10,000 Upgrade HEAT RECOVERY SYSTEM 0 45,000 PETER G MURRAY ARENA - 026 RepaWReplace STRUCTURAL STEEL PAINTING 0 25,000 Repair/Replace INSTALL NEW COMPRESSOR 0 50,000 RKWD PARK INTERPRETATION CENTRE - Upgrade PARKING LOT UPGRADES 0 30,000 057 STEWART HURLEY ARENA. - 030 Upgrade WATER CONVERSATION MEASURES 0 100,000 Upgrade INTERIOR UPGRADES 0 100,000 TOTAL: §0 $480,000 212 SAINT JOHN C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR jl ' J. 1; Projectli-ocation Type Description Other City Share Share OPERATIONS COMPLEX - 072 Upgrade EXTERIOR UPGRADES 0 50,000 TOTAL: NO $50,000 213 I SAI N'f 1 OHN C- ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR TOTAL: $00 $1,028,000 214 ProjectlLocatian Type Description Other City Share Share CARNEGIE BUILDING - 021 Upgrade MISC. UPGRADES 0 30,000 CITY HALL - 001 Upgrade DEPARTMENTAL UPGRADES 0 60,000 CITY MARKET - 042 Repair/Replace EAVESTROUGH, BRICK REPOINTING, ETC 0 30,000 Upgrade INTERIOR UPGRADES - CODE, ACCESSIBILITY 0 20,000 Upgrade CONSTRUCT MEZZANINE 0 200,000 CITY MARKET PEDWAY - 017 Upgrade UPGRADES TO HEAT PUMP SYSTEM 0 18,000 MARKET SQUARE CORPORATION Upgrade ENERGY MEASURES AS PER CONSULTANT 0 200,000 PEDWAYS Upgrade MISC. UPGRADES 0 50,000 REVERSING FALLS TOURIST BUREAU -005 Upgrade MISC 0 60,000 SAINT JOHN ENERGY Upgrade STREET LIGHTS SYSTEM UPGRADE 0 125,000 SUSTAINABLE ENERGY MANAGEMENT Upgrade ENERGY MANAGEMENT PROGRAM 0 225,000 VIC WEST THROUGHWAY - 006 Upgrade MISC UPGRADES 0 10,000 TOTAL: $00 $1,028,000 214 Parks and Squares 50.2% 215 Ball Fields 49.8% 7� „9 '"r' r v §;� .7u'F'a., urk.a���v,5a Category No. of Other city Total projects Share Share Ball Fields 1 $0 $120,000 $120,000 Parks and Squares 1 $0 $121,000 $121,000 TOTALS: 2 $0 $241,000 $241,000 Parks and Squares 50.2% 215 Ball Fields 49.8% 7� „9 '"r' r v §;� .7u'F'a., urk.a���v,5a IN SAIN-1 1011N� PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR 1 7 Project St. Peters Ball Field Location North D-RI 1- 7: -i 5 1 f c I f. Description Other city Share Share Repair wood stairs and landing, install new 0 120,000 bleachers, install concrete retaining wall, landscape TOTAL: §0 $120,000 W -Y" SAINTIOEN C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR r- Z r-,,-. i: Project Location Description Beaver Fountain South Renovate, replace pumping system and computers at Beaver Fountain Phase 2 of 2 L M 217 TOTAL: Other city Share Share 0 121,000 LO $121,000 "T L 74 \T1 �)C Y StUNI JOHN! J Technology and Communications 44.4% Fleet Replacement Municipal 0.0% Fleet Replacement Transit 55.6% 218 -1 T-1� Category No. of Other city Total Projects Share Share Fleet Replacement Municipal 1 $2,500,000 $0 $2,500,000 Fleet Replacement Transit 1 $o $2,275,000 $2,275,000 Technology and Communications 8 $o $1,815,000 $1,815,000 TOTALS: to $2,500,000 $4,090,000 $6,590,000 Technology and Communications 44.4% Fleet Replacement Municipal 0.0% Fleet Replacement Transit 55.6% 218 C--'., PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Project/Location City Services Type Description 219 I F t Other City Share Share 2,500,000 0 TOTAL: $2,500,000 Lol C - ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Type Description Other City Share Share 0 2,275,000 TOTAL: $0 $2,275,000 Project/Location Public Transportation 220 C-' *: PROJECTS CARRIED OVER FOR COMPLETEON THE FOLLOWING YEAR Project/Location Applications AS400 Desktops /Laptops General Information Management Network Printers Wireless Communications i.J Type description Other City Share Share Provision for performance management and decision 0 27,000 support Provision for refresh and disaster recovery 0 165,000 Deployment and growth 0 790,000 Security audit and Data Centre facilities 0 130,000 Provision for performance management and decision 0 95,000 support Telecommunication and video provision 0 428,000 Enterprise print strategy over multiple years 0 30,000 Provision for mobile workforce; AVL for fleet 0 150,000 TOTAL: $0 $1,815,000 221 SA.LN'T IUHI Waterfront Development 49.8% 222 Economic Development 50.2% - -- Category No. of Other City Total Projects Share Share Economic Development 4 $0 $4,300,000 $4,300,000 Waterfront Development 4 $0 $4,260,000 $4,260,000 TOTALS: 8 $0 $8,560,000 $8,560,000 r- Waterfront Development 49.8% 222 Economic Development 50.2% SAINT JOHN C--., PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR I - -di ._I -. J...... Project/Location Type Description Other City Share Share Heritage Grants 0 350,000 Industrial Parks Growth 0 1,100,000 Municipal Plan 0 200,000 Residential /Commercial Incentives 0 2,650,000 TOTAL. $0 $4,300,000 223 SAINT` JOKN� C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR - Project/Location. Type Description Other city Share Share Coast Guard Site 0 1,800,000 Harbour Passage - Lower Cove Loop 0 1,200,000 Reversing Falls West 0 900,000 South Market Slip - Small Craft 0 360,000 TOTAL: ;0 §4,260,000 224 REPORT TO COMMON COUNCIL M & C 2009 —24 January 29, 2009 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Saint John Water — 2008 Annual Water Report BACKGROUND The City of Saint John Municipalities in New Brunswick operate public drinking water systems under conditions set out in certificates of Approval to Operate drinking water treatment and distribution facilities. Developed by the Department of the Environment (DOE), in collaboration with the Department of Health, these formal approvals set out standards for water treatment plants, distribution facilities and system operators that strive to assure safe drinking water. The City of Saint John (as the Approval Holder) provides drinking water services to the public under authority of Approval to Operate W -254 Drinking Water Distribution & Treatment Facilities issued by the Minister of the Environment. The certificate represents formal authorization to the Approval Holder to operate drinking water facilities. It directs that: "The Approval Holder shall keep the operation of the Facilities in compliance with the Water Quality Regulation 82 -126 under the Clean Environment Act and the Potable Water Regulation 93 -203 under the Clean Water Act of the Province of New Brunswick. Violation of this Approval or any condition herein stated constitutes a violation of the Clean Environment Act and /or the Clean Water Act." The certificate of Approval to Operate is a regulatory tool designed around the multi- barrier philosophy. The document sets standards for water treatment plants, distribution facilities, system operators and overall operation of facilities. The standards strive to ensure safe and reliable drinking water for all users. Saint John Water fully endorses these standards and the philosophy behind the need for strict regulation of systems supplying such a vital service. 225 M &C2009 -24 January 29, 2009 Page 2 Protective Barriers Safe drinking water is essential for the protection of public health and for the economic vitality of Saint John. Management of Saint John Water's drinking water is based on a continuum of six protective barriers which are designed to provide a comprehensive "source to tap" protective web. The six barriers are: Source Water (protection of) Treatment Operations & Maintenance Monitoring & Alarms Distribution System Emergency Response These barriers are designed to assist in ensuring the delivery of safe drinking water by preventing contamination from reaching consumers. During 2008, a key component of Saint John Water's emergency response; its Contingency Plan for Drinking Water Facilities, was updated and a training session held which was attended by both staff and regulators. Annual Report Condition 51 in the certificate requires submission of an annual report to the Department of Environment (Director, Stewardship Branch), prepared in accordance with a standard template provided by the Department. The report provides pertinent technical and operating information to the regulator on the water systems, such information includes: Analytical results (microbiological, organic and inorganic); System monitoring plan (including historical data on free chlorine residual, turbidity, pH, temperature, iron, manganese, and other aspects of water quality) ; Water production data; Annual chemical consumptions (chlorine and fluoride); Operational highlights (incidents and improvements); Summary of backflow prevention and cross - connection activities; Summary of flushing activities; Operator information (training, certifications and staffing changes); and Information to the public. ANALYSIS The water system in the City of Saint John is by far the largest in the Province of New Brunswick and the Saint John Water — Annual Water Report with all its attachments consists of hundreds of pages of facts and data and rather than table the full document with Common Council, just the main body of the Annual Water Report is attached hereto, with its various 226 M &C2009 -24 January 29, 2009 Page 3 sections summarized herein. A full copy of the report with all appendices is on file with the Common Clerk. Introduction Saint John Water is responsible for the delivery of water and wastewater services on behalf of the City of Saint John. In accordance with condition 51 of the Approval to Operate, the annual report is intended to provide the Department of Environment (system regulator) with pertinent information relating to operation of the municipal water system in 2008. Analytical Results Over the course of the year, the City analyzed raw water sources from 14 locations giving a total of 44 analytical results for each of those sampling locations. These samples indicate the quality of water available from lakes throughout the watershed which ultimately provide for the sources of our drinking water. To ensure system water is safe to drink, samples are collected from 30 sites throughout the distribution network. These sites are analyzed for bacteriological properties weekly. Eighteen of those sites are analyzed for inorganic chemistry semi - annually, and for organic chemistry monthly (Department of Health requirement is quarterly). In addition to the noted above testing, several other water parameters are tested routinely to monitor system safety and drinking water quality. These measures include chlorine residual data, pH, fluoride, turbidity, total dissolved solids, iron and conductivity. To continue preparing for the design of new water treatment facilities and to more closely monitor disinfection by- products, the following additional analyses were performed in 2008: • The frequency of trihalomethanes (THMs) sampling remained monthly instead of the Department of Health's requirement of quarterly. • Haloacetic acids (HAAS) like trihalomethanes are another disinfection by- product that is formed when chlorine reacts with organic matter in unfiltered water. Although HAAS are not currently regulated, it is expected that Health Canada will do so in the very near future. Saint John will not meet this new Health Canada regulation with its current treatment facilities as they do not remove the organic precursors from the water prior to disinfection. In anticipation of this new guideline, Saint John Water began monthly sampling for HAAS in 2007. • Dissolved organic carbon and total organic carbon are precursors to the formation of both THMs and HAAS. Monthly monitoring of these parameters also continued through 2008. The ultimate goal in the design of new water treatment facilities is the reduction of these organic precursors, so that when the disinfectant chlorine is added near the end of the 227 M &C2009 -24 January 29, 2009 Page 4 treatment process, the quantities of THMs and HAAS formed will be substantially less than current, and less than the levels regulated by Health Canada. • For some raw water sources, it is possible to correlate ultraviolet transmittance (UVT) with dissolved organic carbon (DOC). In addition to understanding any correlation, this new testing is necessary to prepare for the possible use of ultraviolet treatment technology in the new treatment facilities. • Full -scan analyses of Spruce lake and Latimer Lake raw water sources were performed. This scan includes parameters such as herbicides, pesticides, polychlorinated biphenyls (PCBs), dioxins and furans, as well as additional organic and inorganic parameters that are not required to be monitored by the Department of Health. These parameters were not expected to be found in appreciable quantities in our raw water sources, but it was important to confirm this prior to the design of new water treatment facilities. During 2007, Saint John Water embarked on an in -depth study to document all current water quality data storage methods, and to evaluate potential improvements to the system. WaterTrax, a data management service was selected as the most suitable program. It allows data to be input directly from contract laboratories as well as field staff, and historical data may be reported via custom templates, plotted on trend screens, or downloaded into spreadsheet format. This data management system is now installed and operational. Employees from various sections of Saint John Water have undergone training and the system continues to be expanded to include documentation of other operational data. On -line turbidity monitoring was installed and commissioned at the Latimer Lake Treatment Facility and the Spruce Lake Treatment Facility in early 2008. The Supervisory Control and Data Acquisition System (SCADA) system that monitors on -line parameters throughout the water system includes a system for generating alarms when conditions are outside pre -set desired operating ranges. Saint John Water has now developed a system to verify on a regular basis that this system for chlorination alarms, turbidity alarms and facility intrusion alarms are operating correctly, a further development to the multi- barrier philosophy. During 2008, a Safety Audit and a Confined Space Audit of all water facilities was performed in conjunction with WorkSafe New Brunswick. The audits included site visits to treatment plants, pumping stations, storage tanks, and underground chambers. The audit identified many opportunities for improved safety which Saint John Water is currently working towards. Spruce Lake System Annual water production for 2008 for the Spruce Lake system was approximately 40 billion litres, a significant increase from 2007 annual water production which was 36 billion litres. In 2008 peak monthly production was 4.1 billion litres and comparatively 2007 and 2006 peak monthly production was 4.2 and 3.3 billion litres respectively. 228 M &C2009 -24 January 29, 2009 Page 5 2008 Spruce Lake System Monthly Production (raw and treated) 4500 4000 3500 3000 2500 J 2000 CU CD 1500 1000 500 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Annual treated water production during 2008 for the Spruce Lake system was approximately 6.4 billion litres, or just over 16% of total water drawn from the Spruce Lake system. In 2008, peak daily production was 37.3 ML. As expected and as noted in the graph below, treated water demand fluctuated with the seasons. 2008 Spruce Lake System Monthly Treated Water Production 800- �_� 700 J 600 500 400 J rn 300 a� 200 100 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. 229 M &C2009 -24 January 29, 2009 Page 6 When the level of Spruce Lake reached 60.4m on June 3 staff turned on the 2,000 horsepower Musquash pump and began transferring water from the Musquash Watershed to Menzies Lake which forms part of the Spruce Lake Watershed. This interbasin transfer is necessary to provide for the industrial demand on the Spruce Lake system. The pumps were turned off on July 21 when the lake elevation reached 60.9m. A total volume of just under 3.84 billion litres was transferred during the 48 days of pumping. This represents a 62% decrease in the amount of water transferred over 2007. Despite the fact that IPP was serviced solely from the Spruce Lake for much of 2008, Saint John Water was able to reduce interbasin transfer quantities. This was made possible through; improved management of stored water and the result of a wet summer. Improved management of water came with removing stop logs from the Menzie's Lake dam, which allowed water to flow by gravity via Menzie's Brook and into Ludgate Lake /Spruce Lake. This reservoir was used during peak demand period and stop logs returned in the fall to permit natural refilling of this basin and thus reducing pumping requirements and costs. Loch Lomond System During 2008, annual water production for the Loch Lomond system was slightly over 38.3 billion litres, a decrease of over 6.8 billion litres from 2007 Loch Lomond water production, which was 45.5 billion litres. The 900mm water transmission main from Latimer Lake, which supplies water to a very large industrial user (IPP) was shut down during the period January through to June for planned capital improvements. This shut down led to a significant monthly production decrease from the Latimer Lake system as noted above and as can be seen in the following graph. 230 M &C2009 -24 January 29, 2009 Page 7 Annual treated water production for 2008 for the Loch Lomond system was approximately 34.1 billion litres, or just over 89% of total water drawn from the Loch Lomond system. In 2008, peak daily production was 151.8 ML. 2008 Loch Lomond Monthly Treated Water Production 4,000 3,500 �1 3,000 2,500 CD J 2,000 c, 1,500 CD 2i 1,000 500 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Combined Svstems Combining the 2008 average daily water production for both the western and eastern systems shows the overall system production (east and west combined) decreased to approximately 215 million litres per day from 224 ML in 2007. Production in 2006 and 2005 was 201 ML and 205 ML respsectively. This decrease is likely a result of a wet summer. The reason for the overall system monthly production increase during the June to September period can largely be explained by big industrial users' annual summer season increase of approximately 46 million litres on average per day. 231 M &C2009 -24 January 29, 2009 Page 8 2008 Combined Systems (Spruce & Loch Lomond) Average Monthly Production (including raw and treated water) 10000 9000 J 8000 7000 6000 J 5000 4000 3000 2000 1000 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Chemical Consumption During 2008, a total of 143.7 tonnes of gaseous chlorine were consumed in the Loch Lomond System, 167.5 tonnes of sodium hypochlorite in the Spruce Lake System and a total of 36.2 tonnes of hydrofluorosilicic acid (fluoride) were consumed in the combined systems. Operational Events The process of flushing watermains replaces old water with fresh water. In areas that can't be flushed, problems compound with the inability to introduce fresher water. While Saint John Water strives to reduce the amount of water flushed, it does operate and manage the water system with public health, safety and quality of drinking water as its foremost priorities. After three years of sector by sector development, in 2008 the entire west side of Saint John was uni- directionally flushed. Starting at Spruce Lake, the science based sequences stepped through the vast network of pipes, pulling fresh water along the way to the ends of the system. Through these years Saint John Water has engaged the services of Aqua Data Atlantic to design and execute this service. With the commitment to continue growing the system that is uni- directionally flushed, until the entire system is regularly flushed by this efficient means. The program was expanded in 2008 to the Loch Lomond Water System, starting with the Lakewood Heights pressure zone (zone closest to the source). Saint John Water will continue to expand the program on the east side by approximately 25% per year until 2012 when it is scheduled that the entire City will have been designed, modeled and flushed using the uni - directional method. 232 M &C2009 -24 January 29, 2009 Page 9 In the summer of 2008 Saint John Water performed extensive continuous water quality flushing around the City. At its peak during the warm summer weather, 30 separate water quality flushings were active throughout the city; fourteen were located on the east water system and sixteen on the west system. Eight of flushings are year round, the remainder are seasonal (temperature related). Flushings that are presently required will not necessarily be needed indefinitely. The need to flush water across the system will reduce over time as pipes are cleaned and lined, pipes are renewed, systems are looped, organics are removed through full treatment and the uni- directional flushing program is further advanced. As of December 11, 2008 there were 1,829 testable backflow prevention devices registered with the City of Saint John Cross - Connection Control Program. Of these 112 were installed in 2008; 63 of which are premise isolation devices. The Backflow Prevention & Cross - Connection Control Program continues to grow; with an emphasis on commercial water customers that need to install devices and keep existing devices up -to -date. The mandatory retesting of these devices is an essential part of the program and an important barrier in protecting Saint John's water system. It has also been recognized that the forthcoming Backflow Prevention and Cross - Connection Control By -Law (which is to be submitted to Common Council by May 2009) will provide the necessary regulation to clarify policies and make them enforceable. In 2008, Saint John Water staff responded to 71 watermain breaks, the mains ranged in size from 100mm to 600mm in diameter, this is three more than in 2007 however similar to previous years. For instance in 2004 there were 72, in 2005 — 75 breaks and in 2006 — 69 watermain breaks. The most significant break occurred on August 13th at 661 Dever Road, a catastrophic failure of a 600mm main. It required two days to complete the repair which included the time necessary to shut down, repair, disinfect and re- commission the 4.6m section of the main that had been installed in 1899. Renewal of this transmission main is part of the 2010 Capital Program. In the winter of 2008, Saint John Water did not have any frozen water services. This can be attributed to the lowering of services program. This program saw Saint John Water crews excavate, lower and insulate all services that had frozen in previous winters. In the event a service does freeze Saint John Water utilizes an electric steam thawing tool which combines pulsating hot water and high pressure to thaw water services. It should also be noted that in 2008 Saint John Water acquired a new WaterGems Water Model and since then work has been underway on enhancing the model accuracy by calibrating it to reflect the water system. The water model is now being used to verify the sizing of new watermains and to perform system shut down simulations. As part of a routine water storage tank maintenance program Saint John Water drained, inspected, chlorinated, microbiologically tested and put back into service the 4,540 cubic metre Cottage Hill water storage tank. As a part of this inspection, the interior of the tank was cleaned of all sediment, cathodic protection examined and the tank coating checked. 233 M &C2009 -24 January 29, 2009 Page 10 Condition 57 of the Approval to Operate requires submission of a report listing all sources of cross- connections between potable water and sewer systems. The report is to provide a listing of such connections, a detailing of mitigation measures to be taken, and an implementation schedule. Staff reviewed records and completed field investigations to identify the locations and types of such cross - connections. In the 2006 Annual report it was noted that staff of Saint John Water identified a total of 115 cross - connections. Field evaluations of each location were completed and a plan was established to remove the cross - connections. In June 2007 Saint John Water staff informed the Department of Environment there were now 114 cross - connections still remaining and a comprehensive document complete with sketches of all 114 connections was submitted. It was proposed, that the work estimated at $1 million, be completed over a two -year period as part of the Water & Sewerage Utility Fund Capital Program. The first - $500,000 of the work was approved in December 2007 as part of the 2008 Water & Sewerage Utility Fund Capital Program. The project includes the removal of flushing cross - connections and the installation of new fire hydrants for future flushing capabilities. Phase I of the program was completed in 2008. Of the 57 cross - connections identified in phase I, 29 were removed, 4 were deferred to 2009 and 24 had been removed previously by Saint John Water maintenance crews. Phase II of the cross connection removal program is scheduled for the 2009. This project at a cost of approximately $500,000 will include the removal of the remaining 61 (includes the 4 deferred from 2008) cross - connections. During 2008, Municipal Operations and Engineering administered a total of 18 water related capital projects designed to renew, rehabilitate, relocate, clean and line and monitor water system infrastructure while improving water quality in a number of instances. In 2008, the utility share of capital funding to water related categories (which are made up of water infrastructure renewal, water service needs and watershed protection) totaled over $10 million, 30.7% of the utility share of capital expenditures. This represents an increased investment in the water system of $1.3 million over 2007 and $2.3 million over 2006. In summary, 2008 approved projects included; cleaning and lining of 13,047m of water distribution main, renewal of 520 m of 250mm watermain, removal of 29 watermain flushing cross - connections between the water distribution and sanitary collection system, installation of 270m of new 1050mm transmission main at Latimer Lake as well as the installation of 3 new chlorine injection chambers and 3 new sampling chambers fluoridation system, installation of system meters to monitor flows, installation of a large meter at Musquash to measure flows from Musquash Watershed to Menzie's Lake and the construction of infrastructure to protect both the Loch Lomond and Spruce Lake Watersheds from highway hazards. In addition, the preliminary designs for two new water treatment facilities; Spruce Lake and Latimer Lake were completed. The design included a two day peer review session that included third party consultants, research academics and a water system specialist from another Atlantic Canada utility. During the first third of 2009, formal value engineering workshops will be held with experts from across North America to further scrutinize preliminary designs and all parts of the Action Plan, For Safe, Clean Drinking Water. 234 M &C2009 -24 January 29, 2009 Page 11 In early 2008 the complex SCADA (Supervisory Control and Data Acquisition) system upgrade was completed. This new and expanded system continues to transform the way operators do their jobs. It has provided field control and monitoring to Operators and Specialists. Critical monitoring and alarming has been added as well as recording of flow meter data. Operations Managers now have access to the SCADA system from their offices, where as previously, there was only one SCADA system monitoring station for all staff SCADA access was also further expanded to 24 hour Customer Service representatives who can now monitor system activity remotely from their dispatch vehicle. Using the services of two local engineering consultants, Saint John Water reviewed the energy consumption at 11 water pumping facilities, 32 wastewater pumping facilities and 5 wastewater treatment facilities. The purpose of the study was to identify potential energy saving opportunities and to estimate the energy savings and payback period for recommended system improvements with the ultimate goal of reducing the total annual energy demand from current infrastructure by 25 %. The Water & Sewerage Business Plan Review that was completed in 2002 determined significant investments in infrastructure renewal were necessary to ensure the future sustainability of the system. As shown in the following graph, significant infrastructure improvements have been made and continue to be made. The amount of pipe rehabilitation completed in 2008 was significant; the result of a refocusing of drinking water priorities in April 2007 which placed a high priority in cleaning and lining unlined cast iron watermains. Since then approximately 25 km of watermain (including the 2 km trial section that was cleaned and lined in 2006) has been cleaned and lined. Approved Capital Water Main Improvement Plans 18000 4: 16000 T 14000 a� 12000 rn 10000 c a� 8000 6000 a� 4000 2000 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 Year ■ Renewal ■ New Install ❑ Rehabilitation 235 M &C2009 -24 January 29, 2009 Page 12 Operator Training & Certification Saint John Water continues to make advances in the operation and maintenance of our water and wastewater systems and the pivotal role they play in providing for the protection of public health and the delivery of a vital service. Since 2001, the City of Saint John through a partnership with the New Brunswick Community College - Saint John has developed training programs for its water and wastewater operators. The training has been attended by City of Saint John staff, numerous other municipalities from New Brunswick and by private companies. Saint John Water is now actively pursuing the creation of a formal 2 -year Water and Wastewater Technician Program. A detailed training and certification summary is included in the annual report. RECOMMENDATION It is recommended that Common Council receive and file this report, and authorize staff to forward the 2008 Saint John Water - Annual Water Report to the Department of Environment on behalf of the City of Saint John (Approval Holder). Respectfully submitted, Brent McGovern, P.Eng. Deputy Commissioner Saint John Water J. M. Paul Groody, P. Eng. Commissioner, Saint John Water 236 Terrence L. Totten, F.C.A City Manager 2008 Annual Water Report INTRODUCTION I Saint John Water, a division of the City of Saint John, is responsible for the delivery of three public facing services; drinking water, industrial water and ivastelvater. The following annual report covers the drinking water and the industrial water services. The wastewater service annual report will be submitted under separate cover. The goal of the drinking water service is to supply safe, clean potable water reliably to residential, institutional, commercial and industrial customers of the utility. Currently, drinking water simply receives limited treatment; disinfection (chlorine gas at Latimer Lake and sodium hypochlorite at Spruce Lake) and fluoridation. The service is regulated under the Clean Environment Act — Water Quality Regulation and Clean Water Act - Potable Water Regulation and delivered under Approval to Operate W -254: Drinking Water Distribution & Treatment Facilities. This Approval to Operate was issued by the New Brunswick Minister of the Environment effective April 1, 2006. The City's current certificate is valid for a 5 -year period from April 1, 2006 to March 31, 2011. The certificate represents formal authorization to the City of Saint John (Approval Holder) by the Minister to operate drinking water facilities. It directs that: "The Approval Holder shall keep the operation of the Facilities in compliance with the Water Quality Regulation 82 -126 under the Clean Environment Act and the Potable Water Regulation 93 -203 under the Clean Water Act of the Province of New Brunswick. Violation of this Approval or any condition herein stated constitutes a violation of the Clean Environment Act and /or the Clean Water Act." The industrial water service provides some industries in Saint John with raw industrial water to support and carry out their processes. All municipal water systems in New Brunswick are required to abide by the various conditions set out in Approvals to Operate drinking water treatment and distribution facilities. These regulatory tools set standards for water treatment plants, distribution facilities, system operators and overall operation of facilities that strive to ensure safe and reliable drinking water for all users. Saint John Water fully endorses these standards and the philosophy behind the need for strict regulation of systems supplying such a vital service to the public. Protective Barriers Safe drinking water is essential for the protection of public health and for the economic vitality of Saint John. To protect the drinking water from source to tap Saint John Water manages its drinking water service based on the system of multi- barriers as established by the Department of the Environment (DOE), in consultation with the Department of Health. The six multi- barriers are: 237 2008 Annual Water Report Source Water: raw water quality, ground /surface, surrounding land uses; Treatment: disinfection performance, flow rates; Operations & Maintenance: staffing levels, operator education and certification, communications, management structure, maintenance; Monitoring & Alarms: sampling plan, SCADA system, alarms, lab testing, record keeping and reporting; Distribution System: residual chlorine, total coliform, E. coli, THMs, HAAS, age of infrastructure, storage reservoirs, flushing, backflow prevention and cross connection control; and Emergency Response: contingency plans, boil order response plan, safety training, back -up power. 2 These barriers are designed to assist in ensuring the delivery of safe drinking water by preventing contamination from reaching consumers. In 2008, Saint John Water updated its Contingency Plan for Drinking Water Facilities and conducted a training session. Annual Report Condition 51 of the certificate requires submission of an Annual Report to the Department of the Environment. The report provides pertinent technical and operating information to the regulator on the City's water systems: Analytical results (microbiological, organic and inorganic); System monitoring plan (including historical data on free chlorine residual, turbidity, pH, temperature, iron, manganese, and other aspects of water quality) Water production data; Annual chemical consumptions (chlorine & fluoride); Operational highlights (incidents & improvements); Summary of backflow prevention and cross - connection activities; Summary of flushing activities; Operator information (training, certifications & staffing changes); and Information to the public. ANALYTICAL RESULTS Raw Water and Distribution System The City of Saint John obtains its drinking water from two watersheds — Spruce Lake and Loch Lomond. The quality of water in the lakes that make up the watersheds is important to the final quality of treated potable water. To that end, Saint John Water analyzed raw water sources in the eastern water system from ten locations and in the western water system from four locations. This raw water sampling is in addition to the water quality sampling plan approved by the Department of Health. Appendix A includes maps of the east and west systems which note the raw water sample sites. Appendix B provides a summary of all 44 parameters for each of the respective raw water sampling locations. 238 2008 Annual Water Report 3 The approved Water Sampling Plan from the Department of Health required that samples be collected weekly at thirty locations across the three water systems and microbiologically tested. Eighteen of the sites are analyzed semi - annually for inorganic parameters and quarterly for organic parameters. Organic and inorganic analytical results are included in Appendix C noting each location where the respective samples were collected. Further to the sampling locations required by the Department of Health, and to better represent the lower west side of Saint John, one additional site (Dunn Avenue) was also sampled for microbiological, organic and inorganic parameters. Weekly microbiological results for E.coli (EC), Total Coliforms (TC) and monthly results for Heterotrophic Plate Counts (UPC) are in Appendix D. The sampling plan adhered to during 2008 is summarized below. Bacteriological (weekly sampling) Source Raw Water Distribution System Loch Lomond 1 17 Spruce Lake 1 9 Red Head 2 0 Total 4 26 Inorganic (semi - annual sampling) Source Raw Water Distribution System Loch Lomond 1 10 Spruce Lake 1 4 Red Head 2 0 Total 4 14 Organic (quarterly sampling) Source Raw Water Distribution System Loch Lomond 1 10 Spruce Lake 1 4 Red Head 2 0 Total 4 14 A full copy of the sampling plan, developed in conjunction with the Department of the Environment and the Department of Health, is contained in Appendix E complete with a map showing each of the water sampling locations. In preparation for the preliminary design of new water treatment facilities and to more closely monitor disinfection by- products, the following additional analyses were performed in 2008. • Given the levels of trihalomethanes (THMs) found at some of the sampling locations, the frequency of THM sampling remained at monthly; well above the Sampling Plan requirements of quarterly analyses. THMs are formed when the 239 2008 Annual Water Report 4 disinfectant chlorine reacts with decaying organic material in the untreated water. Results are reported in Appendix T. • Haloacetic acids (HAAS) are another disinfection by- product formed when chlorine reacts with untreated water. Although HAAS are not currently regulated, it is expected that Health Canada will do so in the near future. Sampling for HAAS was performed monthly during 2008. Results are reported in Appendix T. • Dissolved organic carbon (DOC) and total organic carbon (TOC) are precursors to the formation of both THMs and HAAS. These parameters were also monitored monthly during 2008. The ultimate goal in the design of new water treatment facilities is the reduction of these organic precursors, so that when the disinfectant chlorine is added near the end of the treatment process, the quantities of THMs and HAAS formed will be substantially less than current, and less than the levels regulated by Health Canada. Results are reported in Appendix T. • For some raw water sources, it is possible to correlate ultraviolet transmittance (UVT) with DOC. Results for the analysis of DOC are generally received 2 -3 weeks following sample collection, whereas UVT results are obtained within minutes of sample collection. Collection of samples for UVT began in May of 2007, and continued during 2008. Results for 2008 are reported in Appendix T. • Full -scan analyses of both Spruce Lake and Latimer Lake raw water sources were performed on December 15, 2008. This scan includes parameters such as herbicides, pesticides, polychlorinated biphenyls (PCBs), as well as additional organic and inorganic parameters that are not required to be monitored by the Department of Health. These parameters were not expected to be found in appreciable quantities in our raw water sources, but it was important to confirm this prior to the design of new water treatment facilities. Results are reported in Appendix V. With respect to water testing, Saint John Water utilizes a number of laboratories. Analytical service providers include Saint John Laboratory Services Ltd. for microbiological analyses, Aztech Laboratory Inc. (until June of 2008) and ALS Laboratory Group — Environmental Division (after June of 2008) for organics and inorganics, SGS Lakefield for THM, HAA, and taste and odour analyses, Maxxam Analytics Inc., Halifax (until June of 2008) and ALS Laboratory Group — Environmental Division (after June of 2008) for the watershed analyses, and AGAT Laboratories for the full scan analyses. As Aztech was not accredited by the Canadian Association of Environmental Analytical Laboratories (CAEAL) nor the Standands Council of Canada (SCC) for the parameters required, the analyses were subcontracted by Aztech to Caduceon in Moncton, Ottawa, and Kingston. Consideration is given to the proximity of the lab to the water system when selecting an analytical service as travel time delays results and could adversely impact the quality of samples being transported. Appendix K contains summaries of the applicable accreditations currently held by each of the laboratories utilized by Saint John Water. 240 2008 Annual Water Report 5 During 2007, Saint John Water embarked on an in -depth study to document all current water quality data storage methods, and to evaluate potential improvements to the system. WaterTrax, a data management service to which Saint John Water was exposed during 2006 through the Department of Environment, was selected as the most suitable program. It allows data to be input directly from contract laboratories as well as field staff, and historical data may be reported via custom templates, plotted on trend screens, or downloaded into spreadsheet format. During 2008, this data management best practice was installed, set up, and is functioning. Employees from various groups at Saint John Water underwent training. Use of the software has been expanded to include the documentation of data from other areas, including: disinfection of mains, cleaning and lining and uni- directional flushing. Monitoring Results Since June 2004 a chlorine residual assurance program manually tests for effective disinfection every 4 hours, everyday, in both the east (Lakewood Heights Pumping Station) and west (Gault Road) systems. The data collected during 2008 is summarized in tabular format in Appendix F. Residual chlorine is now also now monitored by on -line chlorine analyzers at the Latimer Lake Facility and Spruce Lake. As a result of issues experienced with locating equipment that will operate at low conductivity (less than 25µS /cm) there was a delay in installing the chlorine residual monitoring equipment at the Spruce Lake Water Treatment Facility. Equipment designed to function at low conductivity was identified, purchased, installed and has demonstrated satisfactory performance during 2008. On -line turbidity monitoring was installed and commissioned at the Latimer Lake Treatment Facility and the Spruce Lake Treatment Facility in 2008 however there have been instrument performance issues at the Spruce Lake Facility; the instrument supplier and manufacturer have not been able to rectify the issue as of yet. Further work and trials will continue in 2009. Included in Appendix G is the chlorine residual data collected as part of the regular water testing program (including east and west residual sheets) as well as other regularly monitored data, such as pH, temperature, turbidity, fluoride, total dissolved solids, conductivity and iron levels. The SCADA system that monitors on -line parameters throughout the water system includes a system for generating alarms when conditions are outside pre -set desired operating ranges. Saint John Water has now developed a system to verify on a regular basis that this system for chlorination alarms, turbidity alarms, and facility intrusion alarms are operating correctly. Draft copies of the Standard Operating Procedures are included in Appendix G. Procedures for testing the alarms generated by tank levels being too low or too high are being developed. During the Annual Compliance Evaluation in November of 2008, it was noted that there is a leak on the booster chlorination system at University Avenue Pumping Station. This is a 241 2008 Annual Water Report 6 re- occurring leak and Saint John Water has been told that this is likely due to the incompatibility of PVC piping and welding compounds with the concentration of liquid chlorine being used. Leaks also continue to re -occur at Churchill Heights and Lancaster tanks; they each have similar booster chlorine systems. An equipment supplier has indicated that there is now pipe material specifically developed for use with liquid chlorine, and will be doing a demonstration for Saint John Water. If successful, piping at all three booster stations will be replaced with this new piping material. During 2008, a Safety Audit and a Confined Space Audit of water facilities were performed in conjunction with WorkSafe NB. The audits included the treatment plants, pumping stations, storage tanks, and underground chambers. This audit identified more than 300 items to be addressed, including, for example, ladders that do not meet current code, insufficient ventilation in some areas, improper labeling, improper storage of some chemicals, improper shielding, lack of Standard Operating Procedures, etc. A number of the items identified have already been addressed and others will be addressed in time. WATER PRODUCTION Spruce Lake System Annual water production during 2008 for the Spruce Lake system was approximately 40 billion litres (8.8 billion imperial gallons), a significant increase from 2007 annual Spruce Lake water production which was 36 billion litres (7.9 billion imperial gallons). Water production for 2006 and 2005 were both under 32 billion litres (7.0 billion imperial gallons). An increase of approximately 4 billion litres (0.9 billion imperial gallons) over 2007 and approximately 9 billion litres (2.0 billion imperial gallons) over 2006 and 2005. This can be explained as a result of the 900mm east transmission main being shut down for capital improvements (east transmission main work at Latimer Lake and flow meter installation) during the period January to June. Therefore all water delivered to Irving Pulp and Paper flowed via the 1500mm west raw water transmission main as opposed to a normal operating split of approximately one -third from east and two - thirds from west. In 2008 peak monthly production was 4.1 billion litres (904.1 million imperial gallons) and comparatively 2007, 2006 and 2005 peak monthly production was 4.2, 3.3 and 4.2 billion litres (921.5, 720.4 and 915 million imperial gallons) respectively. 242 2008 Annual Water Report 7 Spruce Lake System 2008 Combined - Treated and Raw Water Production 2008 Spruce Lake System Monthly Production (raw and treated) 4500 4000 3500 3000 2500 J 2000 M a) 1500 1000 500 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. 243 PEAK DAILY PEAK DAILY MONTHLY MONTHLY PRODUCTION PRODUCTION PRODUCTION PRODUCTION MONTH (Itnp. Gal.) (ML) (Itnp. Gal.) (ML) January 30,345,343 137.9 797,929,691 3,627.4 February 30,564,456 138.9 766,099,607 3,482.7 March 31,324,931 142.4 856,249,357 3,892.5 April 31,966,829 145.3 717,022,267 3,259.6 May 37,530,855 170.6 877,655,986 3,989.8 June 26,335,535 157.3 709,239,912 3,499.4 July 29,661,661 134.8 768,822,666 3,495.1 August 29,662,661 134.8 818,641,685 3,721.5 September 42,291,323 192.3 904,082,095 4,110.0 October 22,315,998 101.4 528,332,325 2,401.8 November 21,709,400 98.6 536,140,658 2,437.3 December 26,140,819 118.8 507,218,950 2,305.8 TOTAL 8,847,960,382 40,222.8 2008 Spruce Lake System Monthly Production (raw and treated) 4500 4000 3500 3000 2500 J 2000 M a) 1500 1000 500 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. 243 2008 Annual Water Report lit IL • � � �{ �� S r % ��rs i t.a .5 d Z_ f 1 Map of Western Watersheds (Musquash and Spruce Lake) 8 Annual treated water production during 2008 for the Spruce Lake system was approximately 6.4 billion litres (1.4 billion imperial gallons). In 2008, peak daily production was 37.3 ML (8.2 million imperial gallons). As expected treated water demand fluctuated with the seasons; see graph below. Spruce Lake System 2008 Treated Water Production' '(excludes raw water to Coleson Cove and IPP) 244 PEAK DAILY PEAK DAILY MONTHLY MONTHLY PRODUCTION PRODUCTION PRODUCTION PRODUCTION MONTH (Itnp. Gal.) (ML) (Itnp. Gal.) (ML) January 2,822,800 12.8 68,814,691 312.8 February 4,475,845 20.3 116,920,170 531.5 March 4,463,750 20.3 127,329,357 578.8 April 6,042,192 27.5 135,134,267 614.3 May 8,204,469 37.3 156,203,986 710.1 June 5,899,257 26.8 134,193,095 610.0 July 4,829,004 22.0 130,519,666 593.3 August 5,090,465 23.1 124,057,685 564.0 September 6,029,658 27.4 149,586,095 680.1 October 4,040,003 18.4 107,299,325 487.8 November 3,598,224 16.4 89,328,658 406.1 December 3,520,819 16.0 67,047,950 304.8 TOTAL 1,406,434,945 6,393.7 '(excludes raw water to Coleson Cove and IPP) 244 2008 Annual Water Report 9 When the level of Spruce Lake reached 60.4m (198.1') on June 3, 2008 staff turned on the 2,000 horsepower Musquash pump and began transferring water from the Musquash watershed to Menzies Lake which is part of the Spruce Lake watershed. This interbasin transfer is necessary to provide for the industrial demand on the Spruce Lake system. The pumps were turned off on July 21, 2008 when the lake elevation reached 60.9m (199.8'). A total volume of just under 3.84 billion litres (841 million imperial gallons) was transferred during the 48 days of pumping. This represents a 62% decrease in the amount of water transferred over 2007. Despite the fact that IPP was serviced solely from the Spruce Lake for much of 2008, Saint John Water was able to reduce interbasin transfer levels. This was made possible through; improved management of stored water and a wet summer. Improved management of water came with removing stop logs from the Menzie's Lake dam, which allowed water to flow by gravity via Menzie's Brook and into Ludgate Lake /Spruce Lake. This reservoir was used during peak demand period and stop logs returned in the fall to permit natural refilling of this basin and thus reducing pumping requirements. Loch Lomond System During 2008, annual water production for the Loch Lomond system was slightly over 38.3 billion litres (8.4 billion Imperial Gallons), a decrease of over 6.8 billion litres (1.5 billion imperial gallons) from 2007 Loch Lomond water production, which was 45.5 billion litres (9.97 billion Imperial Gallons) and 2006 and 2005 production which was 42.9 and 43.4 billion litres (9.4 and 9.5 billion Imperial Gallons) respectively. 245 2008 Spruce Lake System Monthly Treated Water Production 800 I ILA 700 J 600 500. a) 400 J '01 300 a) 200 100 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. When the level of Spruce Lake reached 60.4m (198.1') on June 3, 2008 staff turned on the 2,000 horsepower Musquash pump and began transferring water from the Musquash watershed to Menzies Lake which is part of the Spruce Lake watershed. This interbasin transfer is necessary to provide for the industrial demand on the Spruce Lake system. The pumps were turned off on July 21, 2008 when the lake elevation reached 60.9m (199.8'). A total volume of just under 3.84 billion litres (841 million imperial gallons) was transferred during the 48 days of pumping. This represents a 62% decrease in the amount of water transferred over 2007. Despite the fact that IPP was serviced solely from the Spruce Lake for much of 2008, Saint John Water was able to reduce interbasin transfer levels. This was made possible through; improved management of stored water and a wet summer. Improved management of water came with removing stop logs from the Menzie's Lake dam, which allowed water to flow by gravity via Menzie's Brook and into Ludgate Lake /Spruce Lake. This reservoir was used during peak demand period and stop logs returned in the fall to permit natural refilling of this basin and thus reducing pumping requirements. Loch Lomond System During 2008, annual water production for the Loch Lomond system was slightly over 38.3 billion litres (8.4 billion Imperial Gallons), a decrease of over 6.8 billion litres (1.5 billion imperial gallons) from 2007 Loch Lomond water production, which was 45.5 billion litres (9.97 billion Imperial Gallons) and 2006 and 2005 production which was 42.9 and 43.4 billion litres (9.4 and 9.5 billion Imperial Gallons) respectively. 245 2008 Annual Water Report 10 As previously noted the 900mm water transmission main from Latimer Lake, which supplies water to a very large industrial user (IPP) was shut down for planned capital improvements. This shut down led to a significant monthly production decrease from the Latimer Lake system as noted above and as can be seen in the following graph. Loch Lomond System 2008 Combined - Domestic and Industrial Water Production a a .t . a Map of Eastern Watersheds (Latimer and Loch Lomond) 246 PEAK DAILY PEAK DAILY MONTHLY MONTHLY PRODUCTION PRODUCTION PRODUCTION PRODUCTION MONTH (Itnp. Gal.) (ML) (Imp. Gal.) (ML) January 18,829,740 85.6 493,268,801 2,242.4 February 23,295,204 105.9 473,933,121 2,154.5 March 29,960,404 136.2 520,281,559 2,365.2 April 19,445,666 88.4 457,765,062 2,081.0 May 26,616,806 121.0 554,861,409 2,522.4 June 37,902,692 172.3 859,055,833 3,905.3 July 37,594,742 170.9 1,124,509,078 5,112.0 August 39,191,969 178.2 1,023,496,467 4,652.8 September 39,605,890 180.0 673,723,514 3,062.7 October 31,103,006 141.4 795,831,947 3,617.9 November 29,168,499 132.6 710,294,754 3,229.0 December 29,652,441 134.8 751.649.791 3.417.0 TOTAL 8,438,671,336 38,362.2 a a .t . a Map of Eastern Watersheds (Latimer and Loch Lomond) 246 2008 Annual Water Report 11 2008 Loch Lomond System Monthly Production (raw and treated) 6000,: r 5000 4000 a� 3000 J (B 2000 1000 Tq 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Annual treated water production for 2008 for the Loch Lomond system was approximately 34.1 billion litres (7.5 billion imperial gallons). In 2008, peak daily production was 151.8 ML (33.4 billion imperial gallons). Loch Lomond System 2008 Treated Water Production (excludes raw water spillage to Irving Paper) 247 PEAK DAILY PEAK DAILY MONTHLY MONTHLY PRODUCTION PRODUCTION PRODUCTION PRODUCTION MONTH (IM. Gal.) (ML) (IMp. Gal.) (ML) January 18,829,740 85.6 493,268,801 2,242.4 February 23,295,204 105.9 473,933,121 2,154.5 March 29,960,404 136.2 520,281,559 2,365.2 April 19,445,666 88.4 457,765,062 2,081.0 May 26,616,806 121.0 554,861,409 2,522.4 June 28,860,536 131.2 684,645,833 3,112.4 July 33,391,992 151.8 807,589,078 3,671.3 August 26,022,877 118.3 746,018,467 3,391.4 September 25,912,890 117.8 553,981,514 2,518.4 October 30,488,341 138.6 755,691,947 3,435.4 November 29,168,499 132.6 710,294,754 3,229.0 December 29,652,441 134.8 751,649,791 3,417.0 TOTAL 7,509,981,336 34,140.4 (excludes raw water spillage to Irving Paper) 247 2008 Annual Water Report 2008 Loch Lomond Monthly Treated Water Production 4,000 3,500 J 3,000 2,500 J 2,000 1,500 a� 1,000 500 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Combined Systems 12 Combining the 2008 average daily water production for both the western and eastern systems shows the overall system production (east and west combined) decreased to approximately 215 million litres (47 million imperial gallons) per day from 224 ML in 2007. Production in 2006 and 2005 was 201 ML and 205 ML respsectively. This decrease is likely a result of a wet summer. The reason for the overall system monthly production increase during the June to September period can largely be explained by big industrial users' annual summer season increase of approximately ten million imperial gallons on average. 2008 Combined Systems (Spruce & Loch Lomond) Average Monthly Production (including raw and treated water) 10000 9000 8000 7000 6000 5000 a, 4000 3000 2000 1000 0 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. 248 2008 Annual Water Report Chemical Consumption 13 During 2008, a total of 143.7 tonnes of gaseous chlorine were consumed in the Loch Lomond System, 167.5 tonnes of sodium hypochlorite in the Spruce Lake System and a total of 36.2 tonnes of hydrofluorosilicic acid (fluoride) were consumed in the combined systems. The relatively low fluoride consumption is as a result of capital improvements being made to the Latimer Lake fluoridation system. The east fluoride system was not operational in 2008. *a _ OPERATIONAL EVENTS Water Oualitv As a result of a heavy rain event that dropped 75.8mm of rain on Saint John on Wednesday February 13th on frozen ground, the turbidity level of the Latimer Lake (east) water system increased to higher than acceptable levels. Turbidity increases when fine particles like sediment or organic matter wind up or get stirred up in the watersheds, typically as a result of heavy rainfall. Saint John's current treatment facilities have no means of removing turbid particles as the treatment system simply has coarse screens. A boil water order was put into effect around 1:00pm on February 14th. (Public notices are enclosed in Appendix Q.) The boil order was rescinded on February 18' for a short period of time and then reinstated once again until Friday February 22nd as a result of unacceptable turbidity levels. Saint John Water followed its comprehensive contingency plan to respond to the event and through the process identified a means to further strengthen its notification protocol. Saint John Water established an e -mail notification system where users can receive timely updates about water quality concerns and boil orders by signing up for instant e -mail updates. See Appendix R for an advertisement that was placed in the Telegraph Journal to advise users of this new means of notification. On Monday June 2, 2008 staff of Saint John Water noticed that chlorine residuals were below normal, discussions were held with the District Medical Officer of Health and a boil 249 2008 Annual Water Report 14 water order was issued. Staff and the contractor who was working at the facility completing capital upgrades determined on June 3, 2008 that the cause of the reduced chlorine residuals (and thus the boil water order) was the structural failure of a 75mm x 150mm flanged cast iron reducer that caused the loss of chlorine injection to transmission A. The reducer was a new installation only having been installed just months prior to failure. Through the investigation that followed, Saint John Water staff quickly determined there was a consulting design flaw since the injection line which carriers highly concentrated sodium hypochlorite solution into raw water flowing in from Latimer Lake was made of Schedule 80 PVC however the reducer which joined the PVC line to the transmission main was cast iron which can suffer severe effects when it comes in contact with sodium hypochlorite solution and in fact is not recommended for such use. The boil water order remained in effect until Sunday June 8, 2008 Health Canada convened a panel of experts in January 2007 to review the health effects of exposure to fluoride in drinking water. The panel provided recommendations to ensure that exposure to fluoride remains below levels that could cause adverse effects while achieving the public benefit of preventing dental caries. The panel produced the Findings and Recommendations report — see Appendix W and presented it to Health Canada and the Federal - Provincial - Territorial Committee on Drinking Water (CDW). One recommendation was to adopt a level of 0.7mg /l as the optimal target concentration for fluoride in drinking water, which would prevent excessive intake of fluoride through multiple sources of exposure. The local Department of Health received the Findings and Recommendations report on July 29, 2008 and Saint John Water received the document on July 30, 2008. Upon receipt, Saint John Water immediately (effective July 30, 2008) notified its regulators; the Department of Health and the Department of Environment and reduced its target concentration of fluoride in drinking water from 0.9mg /l to 0.7mg /1, in accordance with the Expert Panel recommendation. A September storm dumped a total of 145mm of rain on Saint John. On Sunday morning September 7 water treatment staff identified highly turbid water running into First Lake (where it connects with Robertson Lake) at Ben Lomond Corner. The highly turbid water, as can be seen in the photographs below was clearly impacting turbidity levels in the drinking water supply. The people at Saint John Water immediately responded to mitigate the impacts of the runoff, so as to protect the quality of drinking water and avoid the need for a boil water order. Highly turbid water flowing into First Lake at the Ben Lomond Bridge 250 Clearly visible colour variation in First Lake where turbid water enters 2008 Annual Water Report First Lake (dinking water supply) at Ben Lomond Bridge Robertson Lake from Ben Lomond Bridge 15 Saint John Water staff further investigated the cause of the turbid water and determined it was a two - point- source issue. One source was the field behind the Loch Lomond Community Centre where sod had been stripped from a baseball field. Saint John Water staff contacted the Department of Environment (DOE) the week of September 1 in preparation for the heavy rains and requested that silt berms be erected to avoid such turbid runoff Silt berms were constructed late in the week by a contractor (at the Department of Environments direction) however during the heavy rains the structure failed. The second point source was from Braydon Road, as can be seen in the photographs below. Braydon Road, a portion of which falls within the Loch Lomond watershed was chip sealed this year and all ditches stripped of vegetation — nature's filtration system. After stripping the ditches of vegetation there was no effort made by those who completed the work to erect check dams to slow the water velocity or to construct silt berms. The result was a highly turbid stream of water flowing along the ditches and eventually into the City's source for drinking water. Ditch along south side of South side ditch along Braydon Road inter- Water from ditch along Bray - Braydon Road secting with ditch along St. Martins Road don Road making its way to to First Lake (along St. Martins Road). 251 2008 Annual Water Report 16 The people at Saint John Water took a number of steps on Sunday September 7 to mitigate this situation, for instance; major customers (Irving Pulp and Paper and Moosehead Breweries) were switched to the Spruce Lake water system and flow to Irving Paper from Latimer Lake was cut off so as to slow the water velocities as much as possible. By slowing water velocities, retention time of the turbid water was maximized, thus allowing time for the turbid particles that had entered the water to naturally settle out before entering the drinking water intake pipes. In addition, Saint John Water constructed silt berms along the Braydon Road ditch to slow water velocities and filter silt. On September 26, 2008, the Greater Saint John Community Foundation held a drinking water event entitled "Drinking Water Challenges Today and Tomorrow" where individuals gathered to learn about water and each of the surrounding water systems. Saint John Water participated in the event having a display booth and providing a presentation and overview of Saint John's drinking water systems /sources. The process of flushing watermains has a twofold purpose; it moves fresh water through areas of low flow and expels sediment and loose particles out of the distribution system. In areas that can't be flushed, problems compound with the inability to introduce fresher water. While it is important to strive to reduce the amount of water flushed, Saint John Water operates and manages the water system with public health, safety and quality of drinking water as its foremost priorities. In order to flush as efficiently and effectively as possible Saint John Water has adopted unidirectional flushing (UDF) as the standard. This method controls the flow of water by strategically closing valves, thereby increasing flushing velocities and reducing water disturbances in the immediate area. After three years of sector by sector development, 2008 saw the entire west side of Saint John unidirectionally flushed as one complete scheme.�� Starting at Spruce Lake, the science based sequences stepped through the vast network of pipes, pulling fresh water along the way to the ends of the system. Through these years Saint John Water has engaged the services of Aqua Data Atlantic to design and execute this service. With the commitment to continue growing the system that is uni- directionally flushed, until the entire system is regularly flushed by this efficient means, the program was expanded in 2008 to the Loch Lomond Water System, starting with the Lakewood Heights pressure zone (zone closest to the source). The UDF sequences for Saint John West were performed by two Aqua Data technicians between July 14, 2008 and August 28, 2008 followed by the Lakewood Heights zone from September 2, 2008 to September 5, 2008. The following information highlights the results of this year's unidirectional flushing program. 252 2008 Annual Water Report 17 Given the age and condition of some sections of our infrastructure the targeted turbidity was to be less than or equal to 3.0 NTU. The average count achieved over the entire program was 1.4 NTU with 98% of the sequences measuring below 3.0 NTU. The Spruce Lake Industrial Park proved to be the most troublesome area and is directly attributable to the lack of demand and ability to create flushing velocities on the 900mm watermain. It should be noted that the design for the decommissioning of the 900mm watermain and replacement with a 300mm is completed and construction is scheduled for 2009. Flushing E€ecutlon Statistics Description Now Wost Sand Cove Carlaton Lakewood Total 41 Z4 34 �Ce[jLI @ -iCF , " "'Inj ICII�jI I III JAI I 11 r. 11 i:•. i 3. ")215 TheoriIca wa -e , 4• -• _ ' f - 44 r - 7.3:� :3.084 mVlllu' U5 t 11 -. A3t! -14 'v�'aterVCIUr -e II US gall A..IuaV1he,fft, -?il VIIIIui,rr,r raIiir AVI:ragc '?QluQity PL-1 sccluc11 c: Avo,I agc: ak tual water t, ,I. m- 1. -'.2 8.0 _03 114 to c r With an emphasis on UDF as an annual maintenance program, the past practice of systematically flushing hydrants the conventional way has been discontinued. However from time to time conventional flushing is executed on dead ends and in response to areas where water quality problems are reported. In the summer of 2008 Saint John Water performed extensive continuous water quality flushing around the City. At its peak during the warm summer weather, 30 separate water quality flushings (see Appendix Y) were active throughout the city; fourteen were located on the east water system and sixteen on the west system. Eight of flushings are year round, the remainder are seasonal (temperature related). Flushings that are presently required will not necessarily be needed indefinitely. The need to flush water across the system will reduce over time as pipes are cleaned and lined, pipes or renewed, systems are looped, organics are removed through full treatment and the uni- directional flushing program is further advanced. The planned UDF program for 2009 consists of unidirectionally flushing the entire west side, the Lakewood Heights zone and an expansion into the Cottage Hill Tank zone and Glen Falls portion of the Central Low Zone. Saint John Water is committed to the UDF program and plans to continue expansion of the east side program by approximately 25% 253 2008 Annual Water Report 18 each year until 2012 when it is scheduled that the entire City will have been designed, modeled and flushed using the unidirectional method. Saint John Water laboratory staff calibrate the portable chlorine detection units to ensure reading accuracy. The Hach Chlorine Pocket Colorimeters calibration check is targeted to be performed on a quarterly basis, or more often if requested from the user. The units are compared against Hach standards to ensure their reliability. The results from these regular calibration checks are recorded and are included in Appendix J. In 2006 two portable turbidimeters were purchased for each water system and a calibration check frequency of quarterly was identified. Annually a Hach customer service representative is contracted to check the portable turbidimeters and on a rotational basis the Hach Chlorine Pocket Colorimeters. Functional Check Record sheets for the portable turbidimeters are also located in Appendix J. Through the cleaning and lining project in 2008, numerous small lead deposits were found. It is believed that the lead is the remains of the original pipe installation when molten lead was poured around pipe joints to secure them. Considering this discovery, Saint John Water staff immediately notified Department of Health officials and discussed a means to further assess the situation. It was agreed that Saint John Water would collect more samples and information. The samples were collected by means of uni- directional flushing program which was underway. Through this program samples were collected from various fire hydrants across all of the west water system and a portion of the east side system and subsequently analyzed. Results indicated that some locations had elevated lead levels. This information was also discussed with the Department of Health and it was decided the following action would be taken: ➢ Resample locations that had elevated levels to determine if the lead results were due to the lead present in older fire hydrants or from the watermains themselves; ➢ If the resample result is lower and within acceptable limits no action is necessary. However if resample results are elevated, additional samples will be collected on either side of sample location to isolate the area where results are elevated. A process to understand what may be contributing to the elevated results would then begin and options for a solution discussed with Department of Health officials. Backflow Prevention and Cross - Connection Control A cross - connection means any actual or potential connection between a potable water system and any source of pollution or contamination. A backflow prevention device is used to protect water systems from non potable connections, for example: water boilers, sprinkler systems, commercial and industrial equipment. 254 2008 Annual Water Report As of December 11, 2008 there were 1,829 testable backflow prevention devices registered with the City of Saint John Cross - Connection Control Program. Of these 112 were installed in 2008; 63 of which are premise isolation devices. Premise isolation devices installed in 2008 included; manufacturing, industrial, and numerous multi - residential complexes. 19 The Backflow Prevention & Cross - Connection Control Program continues to grow; with an emphasis on commercial water customers that need to install devices and keep existing devices up -to -date. The mandatory retesting of these devices is an essential part of the program and an important barrier in protecting Saint John's water system. It has also been recognized that the forthcoming Backflow Prevention and Cross - Connection Control By -Law (which is to be submitted to Common Council by May 2009) will provide the necessary regulation to clarify policies and make them enforceable. The Plumbing Inspector and the Manager, Water Use Management remain active members of the New Brunswick Backflow Prevention Association and the Cross - Connection Control Sub - committee of the Atlantic Canada Water Works Association ( ACWWA). Locally they represent the ACWWA as proctors overseeing certification examinations for the testers of backflow prevention devices. Water Distribution In 2008, Saint John Water staff responded to 71 watermain breaks, the mains ranged in size from 100mm to 600mm in diameter, this is three more than in 2007. A detailed listing of the breaks is located in Appendix M. The most significant break occurred on August 13th at 661 Dever Road, a catastrophic failure of a 600mm main. It required two days to complete the repair which included the time necessary to shut down, repair, disinfect and re- commission the 4.6m section of the main that had been installed in 1899. In the winter of 2008, Saint John Water did not have any frozen services. This can be attributed to the lowering of services program. This program saw Saint John Water crews excavate, lower and insulate all services that had frozen the previous winter. In the event a service does freeze Saint John Water utilizes an electric steam thawing tool which uses a combination of pulsating hot water and high pressure to thaw water services. As a result of meetings held in 2007 with officials of the Department of Public Safety and concerns they expressed regarding pipe thawing by electrical means (i.e. use of generators, welders, etc), Saint John Water decided to sell in 2008 its CSA certified DBH thawing machine. It should also be noted that in 2008 Saint John Water acquired a new WaterGems Water Model and since then work has been underway on enhancing the model accuracy by 255 2008 Annual Water Report 20 calibrating it to reflect the water system. The water model is now being used to verify the sizing of new watermains. As part of a routine water storage tank maintenance program Saint John Water drained, inspected, chlorinated, microbiologically tested and put back into service the 4,540 cubic metre (1,000,000 Imperial gallon) Champlain Heights water storage tank. As a part of this inspection, the interior of the tank was cleaned of all sediment, cathodic protection examined and the coating checked. Saint John Water had planned to drain, clean, inspect and disinfect the Millidgeville Water Storage Tank during 2008 as well. A Capital Project was also scheduled to install a mixing system within the tank at the same time. Unfortunately, during preliminary test runs, it was discovered that there was insufficient suction pressure at Somerset and University Avenue Pumping Stations to isolate this tank from service. The major risk factor was that one fire hydrant operating at half - capacity would be available in all of the Millidgeville zone for the entire two -week shut -down of the tank. This was considered an unacceptable risk by Saint John Water staff There was already a Capital Project listed for 2009 that included installation of more piping on the suction side of Somerset Pump Station (Beaverbrook Avenue, Visart Street, and Somerset Street) specifically to improve service and pressure to this zone, and it was decided to postpone tank maintenance until this Capital project was completed. Condition 57 of the Approval to Operate requires submission of a report listing all sources of cross- connections between potable water and sewer systems. The report is to provide a listing of such connections, a detailing of mitigation measures to be taken, and an implementation schedule. Staff reviewed records and completed field investigations to identify the locations and types of such cross - connections. In the 2006 Annual report it was noted that staff of Saint John Water identified a total of 115 cross - connections. Field evaluations of each location were completed and a plan was established to remove the cross - connections. In June 2007 Saint John Water staff informed the Department of Environment there were now 114 cross - connections still remaining and a comprehensive document complete with sketches of all 114 connections was submitted. It was proposed, that the work estimated at $1 million, be completed over a two -year period as part of the Water & Sewerage Utility Fund Capital Program. The first - $500,000 of the work was approved in December 2007 as part of the 2008 Water & Sewerage Utility Fund Capital Program. The project includes the removal of flushing cross - connections and the installation of new fire hydrants for future flushing capabilities. Phase I of the program was completed in 2008. Of the 57 cross - connections identified in phase I, 29 were removed, 4 were deferred to 2009 and 24 had been removed by Saint John Water maintenance crews in previous years. See Appendix U for a list of the cross connections removed in Phase I of the program. Phase 11 of the cross connection removal program is scheduled for the 2009 as can be seen in Appendix I under Infrastructure Renewal — Water. This project at a cost 256 2008 Annual Water Report 21 of approximately $500,000 will include the removal of the remaining 61 (includes the 4 deferred from 2008) cross - connections. During the review of Condition 23 of the Approval to Operate at the 2006 Approval Compliance Evaluation (ACE) conducted on December 11, 2006 it was noted by Mr. Peter Hanlon that there was one well in the Southbay area that was no longer in use however it was unclear as to whether it was properly decommissioned (in accordance with DOE guidelines). Saint John Water staff identified the exact location of the well in the field, and engaged the services of a local licensed company to determine if it was properly decommissioned to the New Brunswick Department of Environment Guideline for Decommissioning (abandonment) of Water Wells. On May 23, 2007 a Saint John Water crew removed the concrete and steel plates capping the well so that the contractor would have access to inspect and gather information on the well to estimate the cost of decommissioning. During the inspection, a petroleum substance was discovered on the surface of the well water. As a result of the discovery, the well was once again sealed and the DOE — Saint John office immediately notified. The DOE instructed Saint John Water to have a qualified specialist sample the petroleum product, qualify the substance and make recommendation for remediation. A scope of work was developed and a consultant engaged to measure the depth of the product, collect samples, submit samples for characterization and prepare a report to present the results, as well as provide recommendations. The report was received and forwarded to DOE — Saint John office late August 2007 for their review and recommendation. Saint John Water received direction on January 11, 2008 from the DOE who recommended proceeding as per the consultants report. Subsequently E.R. Steeves Ltd. was contracted to perform the decommissioning of the Southbay Well in accordance with DOE guidelines. The well consisted of a 12" casing extending 212' and a 6' section of stainless steel screen at the bottom. Also included was a 16" conductor casing. The well was sealed using a benonite product. The void between the 12 "casing and the 16" conductor casing was filled with a mixture of benonite and insitu material. Upon completion the well was capped, buried and grass seed was applied to the area. During the review of Condition 23 of the Approval to Operate at the 2007 ACE conducted on December 18 and 19, 2007 it was noted by Mr. Peter Hanlon that there were two wells in the Harbourview Subdivision that were no longer in use and not properly decommissioned (in accordance with DOE guidelines). The locations of the wells were verified by Saint John Water staff and E.R. Steeves Ltd. were contracted to decommission the wells as per DOE guidelines. One well was 6" in diameter and extended to a depth of 300'; it was filled from the bottom to the top with a benonite product and capped. The second well was 8" in diameter and extended to a depth of 43'; it was also filled from the bottom to the top with a benonite pellet product and capped. Both areas were covered with top soil and seeded by Saint John Water after proper decommissioning. See Appendix Y for a copy of the well decommissioning reports for each of the above mentioned wells. 257 2008 Annual Water Report Before decommissioning of a Harbourview well 22 After decommissioning of well CAPITAL WATER SYSTEM IMPROVEMENTS During 2008, Municipal Operations and Engineering administered a total of 18 water related capital projects designed to renew, rehabilitate, relocate, clean and line and monitor water system infrastructure while improving water quality in a number of instances. Appendix H provides a detailed listing of the projects that were included in the 2008 Water and Sewerage Utility Fund Capital Program approved by Common Council. In 2008, the utility share of capital funding to water related categories (which are made up of water infrastructure renewal, water service needs and watershed protection) totaled over $10 million or as can be seen by the pie chart on the first page in the Appendix H, 30.7% of the utility share of capital expenditures. This represents an increased investment in the water system of $1.3 million over 2007 and $2.3 million over 2006. In summary, 2008 approved projects included; cleaning and lining of 13,047m of water distribution main, renewal of 520 m of 200mm with new 250mm watermain, removal of 29 N watermain flushing cross - connections between the water distribution and sanitary collection system, installation of 270m of new 1050mm transmission main at Latimer Lake as well as the installation of 3 new chlorine injection chambers and 3 new sampling chambers a` . fluoridation system, installation of system wo meters to monitor flows, installation of a large meter at Musquash to measure flows from Musquash Watershed to Menzie's Lake and the construction of infrastructure to protect both the Loch Lomond and Spruce Lake Watersheds from highway hazards. In addition, the preliminary designs for two new water treatment facilities; Spruce Lake and Latimer Lake were completed. The design included a two day peer review session that included third party consultants, research academics and a water system specialist from another Atlantic Canada utility. During the first third of 2009, formal value engineering 258 2008 Annual Water Report 23 workshops will be held with experts from across North America to further scrutinize preliminary designs and all parts of the Action Plan, For Safe, Clean Drinking Water. During 2008 the complex SCADA (Supervisory Control and Data Acquisition) system upgrade was completed. This new and expanded system continues to transform the way operators do their jobs. It has provided field control and monitoring to Operators and Specialists. Critical monitoring and alarming has been added as well as recording of flow meter data. Operations Managers now have access to the SCADA system from their offices, where as previously, there was only one SCADA system monitoring station for all staff SCADA access was also further expanded to 24 hour Customer Service representatives who can now monitor system activity remotely from their dispatch vehicle. Using the services of two local engineering consultants, Saint John Water reviewed the energy consumption at 11 water pumping facilities, 32 wastewater pumping facilities and 5 wastewater treatment facilities. The purpose of the study was to identify potential energy saving opportunities and to estimate the energy savings and payback period for recommended system improvements with the ultimate goal of reducing the total annual energy demand from current infrastructure by 25 %. The Water & Sewerage Business Plan Review that was completed in 2002 determined significant investments in infrastructure renewal were necessary to ensure the future sustainability of the system. As shown in the following graph, significant infrastructure improvements have been made and continue to be made. The amount of pipe rehabilitation completed in 2008 was significant; the result of a refocusing of drinking water priorities in April 2007 which placed a high priority in cleaning and lining unlined cast iron watermains. Since then approximately 25 km of watermain (including the 2 km trial section that was cleaned and lined in 2006) has been cleaned and lined. Approved Capital Water Main Improvement Plans 18000 16000 14000 d 12000 m 10000 d 8000 CU E 6000 d 4000 2000 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 Year ■ Renewal ■ New Install ❑ Rehabilitation 259 2008 Annual Water Report 24 Within Appendix I are a list of the projects approved as part of the 2009 Water and Sewerage Utility Fund Capital Program. OPERATOR TRAINING & CERTIFICATION Saint John Water continues to make advances in the operation and maintenance of our water and wastewater systems and the pivotal role they play in providing for the protection of public health and the delivery of a vital service. Since 2001, the City of Saint John through a partnership with the New Brunswick Community College (NBCC) - Saint John has developed training programs for its water and wastewater operators. The training has been attended by City of Saint John staff, numerous other municipalities from across New Brunswick and by private companies. Saint John Water is now actively pursuing the creation of a two year Water and Wastewater Technician Program. Saint John Water staff continue to work towards meeting specific training and certification requirements as required within the Approvals to Operate. It is recognized that training is integral to improving the quality and efficiency of water and wastewater services. The Approval to Operate requires that an operator complete, as appropriate, either, the "Water Distribution System Operation and Maintenance" course or the "Water Treatment Plant Operation, Volumes I & II", California State University correspondence course or alternatively, either the "New Brunswick Community College Water Distribution Fundamentals Program" or the "New Brunswick Community College Water Treatment Operation Fundamentals Program ". A number of formal training courses were offered to staff during 2008. Listed below are all formal courses that were offered, complete with a short descriptor. Chlorinator Maintenance — The workshop provided participants with an overview of water quality, chlorination, hydraulics, basic math, chlorine equipment, hypochlorination, safety and emergency response, metering & control, system design, maintenance, disinfection and dechlorination. CFI Wastewater Collection - Career Field Intermediate Wastewater Collection is a formal NBCC training program residing at level 12 of the Outside Workforce Career Development System, a senior supervisory level, in the Water and Sanitary Systems Career Field. The goal is to develop knowledge and skill in supervising and leading the application of advanced techniques in operation of a municipal wastewater collection system. Comprising five days of training, the agenda includes Wastewater Quality Management (1 day) , Wastewater Collection Process, (3 days) and a Review (1 day). Confined Space Entry - Participants develop knowledge and skills in confined space entry that meets and exceeds legislated requirements. Training topics include: the legal regulations, standard operating procedures, confined space audit, confined space entry and confined space rescue. 260 2008 Annual Water Report 25 Confined Space Rescue - Participants learn to safely and effectively perform confined space rescue. The course covers: a review of confined space entry procedures, atmospheric monitoring and control systems, duties of rescue personnel, personal protective equipment, self contained breathing apparatus, rescue equipment including lifeline, retrieval system, stretcher, casualty packaging and manipulation, rescue procedures and engaging first responders. CPR/First Aid — This course is provided for reasons of workplace safety. It explains to individuals the fundamentals of first aid and basic life support. Customer Service - Participants learn the basic principles of customer service with the aim of better serving our internal and external clients. Topics include: the customer - centered organization, internal customers, external customers, identification of needs, prioritization of needs, review of values -based behaviour, elements of high quality service, implications of low quality service, service examples and lessons learned. Effective Communication - Facilitated by specialists in organizational development, this is a two -day training program, residing at Level 9 of the Outside Workforce Career Development System, the junior supervisory job level. The goal of this program is to develop knowledge and skill in interpersonal and team communications in the context of our business, using a variety of techniques including role playing, group discussion, and case studies. The critical importance of effective listening and feedback technique is emphasized as a crucial element in the building of positive workplace relationships. Emergency Site Management - This is a four -day training program in effective management of an emergency site. Currently offered by NBEMO, this course resides at Level XV of the Outside Workforce Career Development System, a senior leadership level in the employment structure. The goal of this course is to develop knowledge and skill in application of emergency management concepts and methods, including initial response, establishment of command post, on -site deployment of resources, co- ordination with EOC, interface with external agencies, monitoring and control, and support for responders. Fall Arrest Protection This is a one day training program the goal of which is to equip employees with the knowledge and skill required to employ industry standard best practices in Fall Arrest in a variety of operational tasks within Saint John Water, including Confined and Hazardous Space Entry and Rescue. Forklift Safety - The aim of this course is to develop the skills needed to operate industrial lift trucks safely and effectively. It describes; requirements of OHS 91- 191 section 216, hazards to operators and pedestrians, hazard mitigation, function of controls and how to conduct a pre - operational inspection, navigate an obstacle course and stack pallets. 261 2008 Annual Water Report 26 Ejg,,h vay Signaller — Certifies that the employee has attended training on the proper methods of using traffic control signals, including such things as the employee's responsibilities, personal protective equipment, procedures and communication. Job Coaching - This course prepares peer trainers to become successful field coaches. The course covers understanding adult learning needs; the coaching process; setting up the field coaching environment; guidelines for instruction; guidelines for feedback; setting goals and objectives for the trainee; developing checklists; evaluation progress; learner reactions and feedback. Natural Gas Safety - Participants learn safe work practices for carrying out street construction operations near natural gas pipelines. The lecture also includes complying with regulations for natural gas pipelines, regulatory authority, notification procedure, penalties associated with non - compliance, required work method and emergency procedures and hazards associated with natural gas. Occupational Health and Safety 2 - Participants learn about the Health and Safety Improvement System (HSIS). Topics include: safety and quality, quality systems general (iterative, audit -based processes), the HSIS framework, implementation methodology and expected outcomes. Overhead Crane - This is a two day training program for operational employees tasked with the use of overhead travelling crane systems. The program also provides a third day of training for supervisory employees. The goals of this program are to equip employees with the knowledge and skill required to meet the requirements of Regulation 91 -191 under the New Brunswick Occupational Health and Safety Act and to work to the level of effectiveness required by the latest applicable CSA Standard. Professional Driver Improvement - Participants develop skills to prevent collisions by learning a positive approach to driving. Resource Many e went - Participants learn the basic principles of Human Resource Management, Property Management and Financial Management. Training topics include: the City's budget process, financial reporting and analysis, inventory and purchasing procedures and fleet management procedures. Respiratory Protection Participants learn about the types of respiratory protection equipment and how to safely use this equipment. The instructor reviews standard operating procedures and worker's responsibilities. Also discussed are: the type, selection and use of respirators, fit testing, medical evaluations as well as maintenance and care of respirators. Supervisory Training — The objective is to develop supervisory personnel by providing a series of training modules focusing on key supervisory competencies. 262 2008 Annual Water Report 27 WHMIS (Workplace Hazardous Materials Information System) — A system in Canada that provides information on the safe use of hazardous materials in the workplace. Information is provided by means of product labels, material safety data sheets (MSDS) and worker education programs. Work Zone Safety - This course is to protect employees from vehicular traffic passing through construction sites. It teaches control procedures, personal protective equipment, general design instructions and emergency procedures. Appendix N provides a comprehensive summary in tabular form of the Saint John Water team members who attended the aforementioned courses during 2008. As summarized below, in 2008 several members of the Saint John Water team challenged and achieved class 1 or class II certification. Certifications Achieved in 2008 Water Distribution, 2 Water Treatment, 3 Wastewater Treatment In addition to the new certifications achieved by staff over the past year, Appendix L provides comprehensive summary of all staff certifications achieved to -date. Operator Training — Water Treatment Condition 35 /Condition 41 Have all treatment system operators completed the NBCC Water Treatment Operations Fundamentals Program, the California State University's Water Treatment Plant Operation (Volumes I & II) correspondence course or an approved equivalent? Are training and certification requirements met? As identified below, all system operators have completed the more advanced Water Quality & Water Treatment Intermediate Program and therefore exceed requirements. Hence all treatment operators meet Condition 41 of the Approval to Operate. 263 Class I Class I Class I Class II Name WDl WT WWT3 WT KEN -IN AILES STEVE BREEN BEATTY KIERSTEAD � BRIAN X ARR SCOTT MAXWELL KEVIN RICE SEAN SEAWARD NICOLE TAILOR Water Distribution, 2 Water Treatment, 3 Wastewater Treatment In addition to the new certifications achieved by staff over the past year, Appendix L provides comprehensive summary of all staff certifications achieved to -date. Operator Training — Water Treatment Condition 35 /Condition 41 Have all treatment system operators completed the NBCC Water Treatment Operations Fundamentals Program, the California State University's Water Treatment Plant Operation (Volumes I & II) correspondence course or an approved equivalent? Are training and certification requirements met? As identified below, all system operators have completed the more advanced Water Quality & Water Treatment Intermediate Program and therefore exceed requirements. Hence all treatment operators meet Condition 41 of the Approval to Operate. 263 2008 Annual Water Report James Duke - has completed the fundamentals training Common Intermediate — Completed March, 2006 Water Quality & Water Treatment Intermediate — Completed November, 2007 Nick Eleftheriou Common Intermediate — Completed winter 2005 Water Quality & Water Treatment Intermediate — Completed November, 2007 Peter Kierstead Water Treatment Operations Fundamentals Completed 2005 Common Intermediate — Completed May 10, 2006 Water Quality & Water Treatment Intermediate — Completed November, 2007 Operator Certification Plan — Water Treatment W. With respect to certification requirements, as noted below, in each instance the certification level of the operator in charge is equivalent to the system classification. TREATMENT Operator Name Operator Certification Level System Classification James Duke Water Treatment Level II Class II Nick Eleftheriou Water Treatment Level II Class II Peter Kierstead Water Treatment Level II Class II It should be noted that Nicole Taylor, P.Eng., M.Eng., Operations Manager, Water Resources and Quality, being the overarching operator with direct responsible charge for both water treatment facilities attained in 2008 Class I Certification in Water Treatment (as noted above). Ms. Taylor will challenge Class II certification in 2009. Operator Training -Water Distribution Condition 351 Condition 36 Have all distribution system operators completed the NBCC Water Distribution Fundamentals Program, the California State University's Water Distribution System Operation and Maintenance correspondence course or an approved equivalent? As identified below, all system operators have completed the more advanced Water Distribution Intermediate Program and therefore exceed requirements. Hence all distribution system operators meet Condition 36 of the Approval to Operate. Patrick Hogan Common Intermediate — Completed winter 2005 Water Quality & Water Distribution Intermediate — Completed spring 2007 Fred McGrath — has completed the fundamentals training Common Intermediate - Completed winter 2005 Water Quality & Water Distribution Intermediate — Completed spring 2007 264 2008 Annual Water Report Daniel Melanson — has completed the fundamentals training Common Intermediate — Completed spring 2006 Water Quality & Water Distribution Intermediate — Completed spring 2007 William Melanson Common Intermediate — Completed winter 2005 Water Quality & Water Distribution Intermediate — Completed spring 2007 George Payne — has completed the fundamentals training Common Intermediate — Completed May 10, 2006 Water Quality & Water Distribution Intermediate — Completed spring 2007 Operator Certification Plan - Water Distribution Condition D -391 Condition D -40 29 Is the certification level of the operator in charge equivalent to the classification of the system? Are the number of operators and certification levels adequate? Considering the classification of drinking water distribution facilities is Class IV it is understood there should be as a minimum one Class III and one Class IV operator. While Saint John Water hired a Class IV Water System Specialist (Michael MacMillan) in 2008, he is not the operator in charge and therefore Condition 39 has not been met. Through discussions with the DOE Drinking Water Approvals Engineer in 2008 it was clarified that Jeremy Howley, Operations Manager, Water and Sanitary Systems who has direct responsible charge of the overall water distribution system is the individual who should be certified to Class IV. Mr. Howley will challenge Class I and Class II in 2009 followed by Class III and Class IV in 2010 which will establish compliance with Condition 39. As noted below, one system operator successfully challenged (in 2007) the Class III exam and attained Class III certification. DISTRIBUTION Operator Name Operator Certification Level System Classification Patrick Hogan Water Distribution Class III Class IV (for WD) (Wastewater Collection Class II) Fred McGrath Water Distribution Class II Class IV (for WD) (Wastewater Collection Class II) Daniel Melanson Water Distribution Class II Class IV (for WD) (Wastewater Collection Class II) William Melanson Water Distribution Class II Class IV (for WD) (Wastewater Collection Class II) George Payne Water Distribution Class II Class IV (for WD) (Wastewater Collection Class II) 265 2008 Annual Water Report HUMAN RESOURCES Responsible Staff Terrence Totten, F.C.A. City Manager Paul Groody, P. Eng. Commissioner, Municipal Operations & Engineering Responsible for Saint John Water Brent McGovern, P.Eng. Deputy Commissioner, Saint John Water Brian Keenan, P. Eng. Engineering Manager, Municipal Engineering Nicole Taylor, M.Eng., P.Eng Operations Manager, Water Resources & Quality Bob Ross Operations Manager, Distribution/Wastewater Collection Jeremy Howley Associate Operations Manager, Water & Sanitary Systems John Clack Manager, Water Use Management Kevin Rice, B. Sc., CET. Operations Manager, Environmental Protection New Hires James Duke Certified Operator II Water Treatment Nick Eleftheriou Certified Operator II Water Treatment Peter Kierstead Certified Operator I Water Treatment Patrick Hogan Certified Operator II Water Distribution/Wastewater Collection Daniel Melanson Certified Operator II Water Distribution/Wastewater Collection William Melanson Certified Operator II Water Distribution/Wastewater Collection George Payne Certified Operator II Water Distribution/Wastewater Collection Fred McGrath Certified Operator II Water Distribution/Wastewater Collection 30 During 2008, the City of Saint John hired 8 new employees within Saint John Water operations. Name Status History Michael Jaillette New hire — Labourer position Jeremy Fader New hire — Labourer position 266 2008 Annual Water Report 31 Darren Boudreau New hire - Labourer position Scott Foley New hire - Labourer position Michael MacMillan New hire — Water & Sanitary Pipelayer/Equipment Operator Christopher Martell New hire — Instrumentation Technician Sam Adair New hire — Instrumentation Technician Brenda MacKinnon New hire — Chemical Technician Staffing Changes In addition to the new employees hired during 2008, there were numerous Saint John Water staffing changes which are summarized below. Name Status History Mark McDonough Progressed from Labourer to Skilled Utility Worker Jordan MacFarlane Resigned from position of Skilled Utility Worker Gordon Milne Retired Adam Newman Promoted from Skilled Utility Worker to Wastewater Treatment Maintenance Technician James Pineo Reclassified from Certified Operator II Water Distribution & Wastewater Collection to Water & Sanitary Maintenance/Repair Specialist Eric Giffin Retired Joesph Marino Retired Brent McGovern Reclassified from Manager, Water and Wastewater Operations to Deputy Commissioner, Saint John Water Brian Marr Promoted from Skilled Utility Worker to Water Treatment Maintenance Technician Rodrique Comeau Promoted from Skilled Utility Worker to Water Treatment Maintenance Technician 267 2008 Annual Water Report 32 Kevin Ayles Promoted from Skilled Utility Worker to Water Treatment Maintenance Technician Timothy Culberson Peter Kierstead Rob Ringuette John Perry Dave Gould Jennifer Reid Peter Hanlon Wayne Johnston Bob Ross PUBLIC INFORMATION Communications Progressed from Instrumentation Journeyman to Instrumentation Specialist Promoted from Water Treatment Maintenance Specialist to Certified Operator 1 Water Treatment Progressed from Wastewater Treatment Maintenance Technician to Wastewater Treatment Specialist Progressed from Water & Sanitary Pipelayer/Equipment Operator to Water & Sanitary Maintenance/Repair Specialist Retired Resigned from the position of Chemical Technician Transferred from Saint John Water to Leisure Services Reclassified from Certified Operator I Water Treatment to Water Treatment Maintenance Specialist Retired During the 2008 capital construction season communication was regularly provided to citizens by means of weekly construction updates, an example of which can be seen in Appendix P. This information, compiled by staff in Municipal Operations & Engineering, was shared with the public via of the City of Saint John website, news releases carried in the local newspaper and by email to large distribution groups. The regular updates provide citizens with information relating to the limits of work, project start date, work to be accomplished, traffic impacts where applicable and projected end date. In addition to regular weekly update notices there was also information regularly sent out during the summer season with respect to watermain flushing. This information is advertised regularly in the local newspaper as well as on the City of Saint John website to provide citizens with information relating to when and where the flushing is being carried out, noting that there may be some discoloration of water and providing a contact number for further information. A hydrant flushing notice is included in Appendix Q. 268 2008 Annual Water Report 33 Further to the regular public information, there are also instances where media releases or special communications are required from time to time. For example, during the boil water orders; see Appendix Q for notices issued in 2008. Appendix R provides some examples of Saint John Water media coverage in 2008. Customer Service Among the hundreds of customer requests /inquiries received during 2008, a total of 86 were related to water quality and pressure problems. Of the 86 requests, 18 were handled through the Saint John Water Environmental Laboratory and the remaining 68 were handled through Customer Service. Each request is logged as the call comes in and all 86 requests are included in Appendix S complete with the civic address, a brief description detailing the reason for the job order and any comments relating to the issue or water quality. As can be seen on the attached forms, in November 2008 after a discussion with DOE and DOH officials at the annual Approval Compliance Evaluation (ACE), a section entitled Corrective Action was added. As noted previously, Customer Service now have remote access to SCADA system monitoring which provides better response time to alarms. COMMITMENT Saint John Water is committed to service excellence and seeks to continuously improve its operations — to meet the diverse needs of customers. However, Saint John Water has significant infrastructure challenges; old infrastructure and inadequate levels of treatment which present known and unacceptable risks to the user. The Saint John public water system was first established in 1837; the first public water system in Canada and it still has in service today major system components that date back over 155 years, well beyond their useful life. To address the present unacceptable risks, Saint John Water has developed an Action Plan for Safe, Clean Drinking Water. The Action Plan lays out a path to renew system infrastructure, construct modern drinking water treatment facilities, reduce system demand, monitor system usage and provide necessary storage; all to assure safe, clean drinking water will be delivered reliably and sustainably. Understanding the immeasurable value of drinking water to the community Saint John Common Council has made safe, clean drinking water its first priority. 269 REPORT TO COMMON COUNCIL M &C2009 -23 Al 4 January 28`h, 2009 His Worship Mayor Ivan Court The City of Saint John And Members of Common Council Your Worship and Members of Council, SUBJECT: ACTION PLAN FOR SAFE, CLEAN DRINKING WATER 0ANUARY 2009 REVISED) BACKGROUND Recognizing the immeasurable value of quality drinking water and the deficiencies in the safeguards that currently exist, Council made safe, clean drinking water its first priority. In October, an Action Plan for Safe, Clean Drinking Water was presented for consideration. The Plan outlines a series of integrated steps designed to focus on service needs, clarify functions and costs, and coordinate follow -up. Although system improvements have been taking place for years, a full program to finally bring modern water quality standards to Saint John remains a substantial and very costly undertaking. The timeline set out would see a new treatment facility constructed at Spruce Lake by December 2012 (commissioning early 2013) and an East facility completed no later than December 2014 (commissioning early 2015). Extensive distribution system upgrades would also be completed within that time frame. Also in October, Council authorized a Building Canada Fund application for the system improvements necessary for implementation of modern water treatment, as follows: Gas Tax Fund (100% for 7 years) $39,746,000 City of Saint John $63,122,000 Province of New Brunswick $63,121,000 Government of Canada $63,121,000 Total (for implementation of treatment) $229,110,000 PURPOSE OF REPORT The purpose of this report is to recommend that Council formally adopt the Action Plan for Safe, Clean Drinking Water (January 2009 Revised) and its 50 actions as the direction to be taken in implementing its drinking water priority, and further to authorize a revised application to the Building Canada Fund. �N' A, I OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 270 ANALYSIS ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 2009 REVISED) JANUARY 28TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 23 PAGE 2 Drinking water quality in Saint John cannot now be assured; currently, potable water receives only limited treatment - disinfection (with chlorine) in accordance with Health Canada Guidelines. A lack of adequate water treatment coupled with aging system infrastructure present a clear and unacceptable risk. The consequences of not addressing these needs in a timely and complete manner are serious; risk to public health and the well -being of citizens, waste and inefficient use of water resources, and needless limitations on sustainable growth and economic development. The system upgrades necessary for assuring water quality at the tap involve a broad range of technical, financial, governance and project delivery considerations. Council will be asked to make very important, far reaching policy choices; and the public, ratepayers of the utility and the community generally would be well served to learn about the magnitude and implications of the challenge ahead. At stake are public assets of enormous value - vitally important to public health, community life and the economy. The benefits of a safe and reliable municipal water service are immeasurable. Action Plan (lanuary 2009 Revised) Attached are the following summary documents on th Action Plan for Safe, Clean Drinking Water (January 2009 Revised): 1 . Briefing Summary (2 pages / 1 sheet) 2. Executive Summary (the Briefing Summary, a 6 -page Outline of Actions and a project scheduling chart) Saint John Water and program consultants continue work towards precisely defining the system upgrades required - with greater certainty on cost estimates. Finding the optimal balance between functional quality and cost is the underlying aim of Plan development. A series of system choices will be made leading to a detailed identification of required upgrades, a multi - lateral agreement to proceed and secured funding. Notwithstanding the very significant technical challenges ahead, cost remains the major obstacle to protective barriers that assure drinking water that is clear, colourless, odourless and free of all disease - causing pathogens or harmful chemicals. The engineering and value analysis work being carried out will bring focus to the Plan. Estimated Cost Estimate costs have been reduced by $14 million; from $259.24 to $244.24 million overall (from $229.11 to $215.11 million necessary for water treatment). Gas Tax Fund (GTF) revenues have also been adjusted down by about $390,000 annually or from $39,745,000 to $37,015,000 over the 7 -year commitment. OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 271 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 2009 REVISED) JANUARY 28TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 23 PAGE 3 The specific actions set out in the revised Action Plan have been refined, but remain consistent with those presented in October 2008. Several of those measures warrant particular attention. Industrial System East The statement on a separate raw (industrial) water system East is a more definite. It should be clear that development of an East industrial system is required and in the best interest of the entire community - both industrial and drinking water customers of the utility. [21 ] A separate raw water capability to serve industrial customers shall be assessed and developed as part of the East system upgrade and reconfiguration. Gas Tax Fund (GTF) City of Saint ,John GTF revenues have been lowered by approximately $390,000 annually or by $2.73 million for the 7 -year amount set out in the Action Plan. The 100% commitment, we believe, is crucial to securing the multi- million dollar funding package necessary for the implementation of water treatment. [38] The vital importance of safe, clean drinking water to the community, the health of citizens and the economy makes a firm commitment imperative. The City of Saint John shall commit 100% of its Gas Tax Fund (GTF) revenues for seven years ($37,07 5, 000) to the Action Plan for Safe, Clean Drinking Water. Governance The action statement on a future governance direction is more focused, with a recommended timeline of ,January 1", 2010 to begin transition. [41 ] Planning for a progressive governance model shall begin immediately, with terms of reference prepared, legal, financial and administrative considerations addressed, human resources and collective bargaining changes initiated, and a recommended January 7", 2010 timeline for transition prepared. Overall Upgrade Costs Direction given on sizing parameters for treatment plants has resulted in substantially lower cost projections for those facilities (by $14 million), despite the inclusion of ultra violet (UV) disinfection in the estimates. An effective conservation program and clear water use management guidelines, including metered usage, will lower demand and, with that, both capital and operating costs. [43] The cost of necessary system upgrades has been estimated at over $244 million: Treatment Facilities (up to) $121, 000, 000 Transmission - Distribution for Treatment $94, 1 10,000 Transmission - Distribution Other $29, 130,000 Total (before Value Engineering Review) $244,240,000 OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 272 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 2009 REVISED) JANUARY 28TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 23 PAGE 4 Building Canada Fund Application The application to the Building Canada Fund is revised for two reasons. First, the current estimated cost of system upgrades necessary for treatment has been reduced by $14 million; reflecting our ongoing efforts to limit costs wherever feasible. Secondly, GTF revenues available are $2.73 million less over the 7 -year commitment than had been understood in 2008. [47] Common Council shall adopt a revised Building Canada Fund application for the Action Plan to reflect its priority commitment for the community, as follows: Gas Tax Fund (100% for 7 years) $37,07 5, 000 City of Saint John (Utility) $59,365,000 Province of New Brunswick $59,365,000 Government of Canada $59.365.000 Total for Treatment $215, 1 10,000 Universal Metering The matter of universal measurement of usage needs to be highlighted, as the metering of all service use will be a central feature of conservation, affordability and cost - control programs - for individual customers and overall utility operations. Direction on this question should be made clear, as it will influence numerous other technical and business decisions, and will undoubtedly be a factor in any funding agreement for water system improvements. Metering is essential for a water system to be sustainable. [36] As the benefits of conservation programs and price signals are largely lost unless consumption is universally measured, and as metering is beneficial to customers and essential for managing water use, universal metering shall be fully implemented prior to the commissioning of new water treatment facilities. Peak demand dictates system size and, hence, costs. Lowering peak demand, therefore, saves money. Long held assumptions of water abundance need to be replaced by a new paradigm that moderates demand. The benefits of doing so are many. On a macro level, easing the burden on water sources allows for a growing population and economy without straining existing resources. It also reduces disinfecting chemicals used and moderates energy costs. Capital costs can also be deferred or avoided entirely. Many chronic water system problems are often symptomatic of over - consumption. The benefits of conservation and price signals are largely lost unless users are metered. Metering benefits customers through the assurance of paying only for the water they use and reminds that waste costs. When water meters are installed, consumption drops; residential per capita water use is consistently lower in metered municipalities. The process towards universal metering should begin forthwith; it is smart practice. OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 273 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 2009 REVISED) JANUARY 28TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 23 PAGES Public- Private Partnerships There have been many questions and comments about public - private partnership (P3) project delivery options. Individuals and groups with particular interests have expressed opinions about what the City should or shouldn't do with respect to how it brings about enhanced drinking water treatment for the community. We caution that Council be very careful on this issue; it must put in place the systems necessary to assure safe, clean drinking water - as soon as possible - and, at the same time, ensure the long -term interests of the community concerning this life- essential resource are satisfied. All delivery options will be reviewed through the value engineering process. We need to clearly establish the approach that best serves the service and financial interests of the community and citizens. A P3 approach is not a "silver bullet "; upgrades will be costly regardless of the delivery option chosen. In planning for upgrades, we are trying to position the City to take advantage of the delivery option that will provide the required system functionality at the best possible cost to the community over the long term. Assuring Value The value engineering review to be undertaken will evaluate all critical aspects of the Action Plan for Safe, Clean Drinking Water, including several key policy questions: a. Optimal number (one or two) and locations of water treatment facilities b. Most appropriate design capacity of each water treatment plant c. Water treatment processes to treat our particular raw water chemistry d. Given public health concerns, suitability of a phased approach e. Sustainability (green) considerations to be incorporated into facilities f. Separate potable and industrial water systems East g. Safe and sustainable yields from both East and West sources (watersheds) h. Opportunities to expedite water treatment and to control long -term costs i. Viability of public - private partnership (P3) project delivery options j. Essential transmission system upgrades or reconfigurations k. Second crossing of the Saint ,John River and East -West interconnection I. Updated program of necessary Capital upgrades, with refined estimates In order to ensure a clear and achievable path forward, we need to be ready to move the process along so that deficiencies will be addressed as soon as realistically possible - in a way that is both sustainable and reflective of community needs and intentions. Value engineering is a rigorous, multidisciplinary process that engages highly qualified expertise to work on behalf of the City of Saint ,John and utility ratepayers. The process will produce outcomes to help Council, staff and the public understand the rationale behind the alternatives available. A formal report will document risk, identify cost versus OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 274 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 2009 REVISED) JANUARY 28TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 23 PAGE 6 worth, and compile options with a full range of advantages against disadvantages. The process should produce a very meaningful return on investment - achieving a standard of service quality and functionality that reflects the most prudent allocation of resources. RECOMMENDATIONS It is recommended that Common Council: Reaffirm its priority commitment to safe, clean drinking water. Endorse the Action Plan for Safe, Clean Drinking Water and its 50 actions. Make securing of funding support from senior levels of government for safe, clean drinking water a foremost element of its community leadership role. Commit to a comprehensive communications and public education program on the Action Plan for Safe, Clean Drinking Water. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner, Municipal Operations and Engineering For Saint John Water Terrence L. Totten, FCA City Manager OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 275 R� WATER FOR SAINTjOHN HEALTH, ENVIRONMENT AND THE ECONOMY BRIEFING SUMMARY JANUARY 2009 (REVISED) ACTION PLAN FOR SAFE, CLEAN DRINKING WATER The Saint John public water system - established in 1837 to protect citizens from cholera and for firefighting - has some of the oldest infrastructure in Canada today. "Treatment" is essentially unchanged since chlorination was introduced in the 1930s. A defining feature of the water system is the industrial base that its serves - regional economic engines. Understanding the immeasurable value of water to society, has made safe, clean drinking water its . This Action Plan sets out a series of integrated measures to focus on the need, clarify functions and costs, and coordinate follow -up. ESSENTIAL VALUE OF WATER Without water, communities and economies do not exist. Public health, quality of life, natural ecosystems and economic prosperity are all inextricably linked to water - the cornerstone of a vibrant urban society. SERVICE TO COMMUNITY Water quality must be assured by sound protective barriers, treatment and reliable infrastructure systems - delivered in a state that is clear, colourless, odourless and free of all disease - causing pathogens or harmful chemicals. PUBLIC HEALTH AND REGULATION Public well -being is foremost; drinking water quality cannot be assured. Serious deficiencies present a clear and unacceptable risk. The Medical Officer of Health has been unwavering on improved treatment (filtration) - soon. SOURCE WATER (WATERSHED) PROTECTION Watersheds begin the water system continuum; sustainability and protection of our two "at risk" surface water sources is vital. CONSERVATION AND SUSTAINABLE USE A paradigm of water resource conservation and careful use is replacing long held notions of abundance. The social and ecological price of sustainability involves conservation, clear price signals and fully measured usage. WATER TREATMENT Quality concerns relate to microbiology, turbidity, colour, organic carbon and disinfection by- products. A Quantitative Microbial Risk Assessment found that water at current "treatment" fails to meet acceptable public health risk levels. WATER DISTRIBUTION A transmission - distribution system free of contaminants is among the most involved of water quality responsibilities. Critical to progress is extensive system reconfiguration ($94 +M), including a separate East industrial (raw) water system. INNOVATION - CONTINUOUS IMPROVEMENT Saint John Water is dedicated excellence; embracing strong leadership, commitment to training and develop technology, continuous improvement, dynamic performance measures and innovatic JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 276 to p 5' ACTION PLAN FOR SAFE, CLEAN DRINKING WATER y WATER FOR SAINTJOHN - HEALTH, ENVIRONMENTAND THE ECONOMY BRIEFING SUMMARY JANUARY 2009 (REVISED) 9. INFRASTRUCTURE -A SERIOUS DEFICIT Water assets are in ! All- inclusive asset management will organize finances to invest the right amounts on the right things at the right time; to sustain services and minimize life -cycle costs. PRICING - FINANCIAL STEWARDSHIP A huge barrier to quality water is ignorance of its true value. High standards flow from fiscal responsibility; fair and equitable user rates based on solid principles. Universal metering is fundamental for efficient demand. GOVERNANCE OF A PUBLIC TRUST Strategic, policy and business considerations call for focused governance - to balance social and community obligations with advocacy and least -cost operations in a complex field of service. ESSENTIAL CAPITAL INVESTMENT Drinking water is the greatest financial test ever brought before Saint,John Council: Treatment Facilities (up to) $121 .00 million Transmission - Distribution $94.11 million Total for Treatment (up to) $21 5.1 1 million The model selected to deliver these essential improvements must reflect what is best for the entire community, the long -term interests of utility ratepayers and the Saint,John public. ASSURING VALUE Value is achieving essential quality ESTIMATE OF INVESTMENT FOR TREATMENT 2009 $9,150,000 2010 $11,110,000 2011 $32,060,000 2012 $57,870,000 2013 $51,880,000 2014 $46,040,000 2015 $7,000,000 TOTAL $215,110,000 and performance in a way that reflects the most prudent allocation of resources. The best expertise will assess every critical aspect of the plan through a value engineering review. BUILDING CANADA FUND (NEW BRUNSWICK) water challenge. A revised Building Canada Fun Gas Tax Fund (100% for 7 years) City of Saint ,John (Utility) Province of New Brunswick Government of Canada Total for Treatment Saint ,John is facing a serious drinking d application is arranged as follows: $37,015,000 $59,365,000 $59,365,000 $59.365.000 $215,110,000 ENGAGEMENT OF COMMUNITY Water is vital to life. Water impacts people directly and personally; it is integral to virtually every aspect of community life. The Saint ,John public must be well- informed on the issues and be engaged in the decision process. A PLAN FOR SAINT JOHN The extraordinary import of drinking water makes it essential the interests of the community are carefully considered in decisions taken. The consequences of inaction are unacceptable risk to public health and well- being, waste and inefficient use of resources, and needless limitations on the economy of the region. SAINT JOHN WATER is committed to superior public service; delivering quality to custnmPrt through focused governance, industry leadership, efficiency of operations, innovatic ongoing improvement, sound business management and a high performance utility JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 277 WATER FOR SAINTjOHN HEALTH, ENVIRONMENT AND THE ECONOMY OUTLINE Or- ACTIONS JANUARY 2009 (REVISED) ACTION PLAN FOR SAFE, CLEAN DRINKING WATER Saint John needs modern treatment to assure safe, clean drinking water - 4 ,, ~ clear, colourless, odourless and free of all disease - causing pathogens or harmful chemicals. Understanding its immeasurable value to society, Saint John Council has made safe, clean drinking water its Drinking water quality in Saint John cannot be assured; a lack of adequate treatment coupled with aging water infrastructure present a clear and unacceptable risk. The consequences of not addressing this need in a timely and complete manner are serious; risk to public health and the well -being of citizens, waste and inefficient use of water resources, and needless limitations on sustainable growth and the economy of the region. The Action Plan for Safe, Clean Drinking Water is framed around fifty (50) actions; measures to focus on the need, clarify functions and costs, and coordinate follow -up. ESSENTIAL VALUE OF WATER [1] The immeasurable value of high quality potable water is recognized by the community; found in the health of the public, quality of life, a nurtured environment, economic vitality and reliable fire protection. [2] Saint John Council has made safe, clean drinking water its foremost priority. SERVICE TO COMMUNITY [3] An informed public is essential to transformation. The required investment will be substantial and securing funding support will be crucial to timely outcomes. [4] The public and water stakeholders will learn about the critical importance of full water treatment and a sound distribution system; both essential to water quality. PUBLIC HEALTH AND REGULATION [5] The City shall enhance its sampling program by formally establishing its own water quality expectations by January 1", 2010, equal to or higher than those specified in the Guidelines for Canadian Drinking Water Quality. 0 Saint John Water shall relate its intensive water quality monitoring more directly to citizens by organizing an information and amelioration program around pressure zones and neighbourhoods by September 1 ", 2010. JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 278 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER m WATER FOR SAINTJOHN - HEALTH, ENVIRONMENT AND THE ECONOMY OUTLINE OF ACTIONS JANUARY 2009 (REVISED) SOURCE WATER (WATERSHED) PROTECTION [7] Water source considerations shall be integrated into all land use planning and development decisions. [8] To reflect universal responsibility for sustainability of water sources, an equal volumetric " ", for water drawn from those sources, shall be incorporated into the water rates structure not later than January 1", 2011 . [9] The City of Saint John shall initiate dialogue with the Province of New Brunswick towards strengthening its jurisdictional authority for source waters. [10] Saint John Water shall support and work with the Department of Environment to implement more rigorous monitoring of activities in drinking water watersheds. S CONSERVATION AND SUSTAINABLE USE [11] Saint John Water shall develop a comprehensive conservation and water use management plan by January 1", 2010 to lower average and maximum day demand; incorporating recognized ways to save both water and money by reducing water use. [12] Guided by the and its sustainability principles, water use planning shall seek to meet the needs of existing and new customers while minimizing the draw of additional water from sources, balancing lowest total cost with safety, reliable service, and environmental protection. [13] Treated wastewater effluent (TWWE) from the new Eastern Wastewater Treatment Facility shall be a source of new industrial process water East, appropriately priced below the rate for raw water drawn from the source. 6 WATER TREATMENT FACILITIES [14] Two water treatment facilities, one at Phinney Hill (East) and the other at Spruce Lake (West) offers the best water treatment option for Saint John at this time. [15] Water treatment facilities shall incorporate full treatment with filtration and possibly ultra - violet (UV) radiation. [16] Water treatment facilities shall be sized to reflect efficient and sustainable water use; the Spruce Lake WTP not more than 40 megalitres per day (MLD) and Phinney Hill not more than 100 MLD, but both ideally less. Facility design shall allow for adding capacity and processes should future circumstances require. [17] Expensive treated drinking water is not a desired service option for ind processes that can function effectively with non - potable water. JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 279 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER m WATER FOR SAINTJOHN - HEALTH, ENVIRONMENTAND THE ECONOMY OUTLINE OF ACTIONS JANUARY 2009 (REVISED) 7 WATER DISTRIBUTION SYSTEM [18] Transmission /distribution upgrades are essential for safe, clean drinking water and reliable service; to maintain quality, minimize system losses and ensure fire flows. These must be completed prior to commissioning of treatment facilities. [19] Commitment to watermain cleaning and lining shall continue until the full inventory of unlined cast iron mains, as feasible, has been renovated. [20] Saint John Water shall propose measures to improve quality and enhance the safety of drinking water; one, that Council adopts a By -Law Respecting Backflow Prevention and Cross Connection Control. [21] A separate raw water capability to serve industrial customers shall be assessed and developed as part of the East system upgrade and reconfiguration. 8 INNOVATION - CONTINUOUS IMPROVEMENT [22] Saint John Water shall implement a refined service structure for utility services (drinking water, industrial water and wastewater) by July F 2009. [23] Saint John Water shall introduce utility -based performance measures - structured around organization (best practices), customers, sustainability, water services and wastewater service; to strengthen accountability, focus on improving results, stimulate innovation and improve budget processes - by July F, 2009. [24] Recognizing that progressive, well educated professional and technical staff is vital to service performance, essential human resource levels for these specialist roles shall be established between January 2009 and December 201 1 . [25] The strong commitment to employee training and development shall continue. [26] The City of Saint John shall endorse a Centre of Excellence for Water and at the New Brunswick Community College Saint John to fill a critical need for advanced training and research in water and wastewater operations. [27] Saint John Water shall support establishment of a two -year diploma program in Water and Wastewater Technology at NBCC Saint John for high school graduates, including bursary or sponsorship opportunities to young citizens. [28] The City and Saint John Water shall discuss opportunities for advancing the science of drinking water with the University of New Brunswick Saint John. [29] Environmentally sustainable and innovative construction standards shall be required for all new and renovated facilities, including alternative (green) ei automation and remote system monitoring, and water and energy conserve JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 280 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER m WATER FOR SAINTJOHN - HEALTH, ENVIRONMENTAND THE ECONOMY OUTLINE OF ACTIONS JANUARY 2009 (REVISED) 9 INFRASTRUCTURE — A SERIOUS DEFICIT [30] Saint John Common Council shall advocate the critical importance of municipal infrastructure to community life, and establish an all- inclusive program of asset management with adequate and ongoing investment in renewal. [31] Saint John Water shall institute a formal program by January 1", 2010; founded on sustainable planning, engineering and financing - to identify asset value, manage life cycles, seek optimal affordability, analyze risk, measure performance of infrastructure, align renewal with operational plans, and fully integrate technical and financial considerations. i v. PRICING AND FINANCIAL STEWARDSHIP [32] Water and wastewater rates for all utility customers shall be based on an equitable system of cost allocation and set through by -law by Common Council. [33] Saint John Council shall adopt the ten principles listed to guide policy formulation and rate setting. [34] Pricing shall induce efficient consumption of water, promote optimization and least -cost solutions, achieve equity in cost - sharing practices to enhance affordability, and secure the financial viability of the utility. [35] The utility's financial model shall be updated by September 1", 2009. [36] As the benefits of conservation programs RATE SETTING PRINCIPLES caR Equity (Fairness / User Pay) cz� Revenue Adequacy cz�; Legality ca: Water Use Efficiency cz� Water Source Sustainability cz� Tech -Admin Feasibility ca Affordability cz� Public Acceptance cz� Same Service, Same Price cz` Sustainable Development and price signals are largely lost unless consumption is universally measured, and as metering is beneficial to customers and essential for managing water use, universal metering shall be fully implemented prior to the commissioning of new water treatment facilities. [37] A new structure for water rates shall be established prior to commissioning of water treatment facilities, to include separate and distinct user rates for potable (treated) water, raw water and treated wastewater effluent. Rates for all water drawn from sources shall include the volumetric "sustainability factor ". [38] The vital importance of safe, clean drinking water to the community, the health of citizens and the economy makes a firm commitment imperative. The City of Saint John shall commit 100% of its Gas Tax Fund (GTF) revenues for seven ($37,015,000) to the Action Plan for Safe, Clean Drinking Water. JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 281 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER m WATER FOR SAINTJOHN - HEALTH, ENVIRONMENTAND THE ECONOMY OUTLINE OF ACTIONS JANUARY 2009 (REVISED) GOVERNANCE OF A PUBLIC TRUST [39] Common Council shall enhance the governance of Saint ,John Water. [40] The City of Saint ,John shall consider organizational and governance alternatives for its increasingly demanding and complex water and wastewater utility; to drive innovation, progressive management, fair and equitable allocation of utility costs, financial stewardship and ecological responsibility. [41] Planning for a progressive governance model shall begin immediately, with terms of reference prepared, legal, financial and administrative considerations addressed, human resources and collective bargaining changes initiated, and a recommended January 1 ", 2010 timeline for transition prepared. 12. ESSENTIAL CAPITAL INVESTMENTS [42] A balanced and objective review of P3 options shall be undertaken - to identify, understand and evaluate how these might benefit the utility and its customers. [43] The cost of necessary system upgrades has been estimated at over $244 million: Treatment Facilities (up to) $121,000,000 Transmission - Distribution for Treatment $94,110,000 Transmission - Distribution Other $29,130,000 (before Value Engineering Review) $244,240,000 1 i. ASSURING VALUE [44] A full shall be undertaken early in 2009 to ensure optimum value for the investments to be made; to assess every critical aspect of the plan, from treatment specifications to plant sizing, from delivery options to redundancy, from socio- economic impacts to source sustainability. [45] The VE review shall be carried out by a multidisciplinary team of experts and utility representatives, and follow an organized job plan. The shall be an expert in value methodology and certified to lead the process. A formal report shall document recommendations, risks, and cost versus worth. [46] In addition to technical and operational considerations, value engineering shall study and provide recommendations on important strategic matters for which Common Council should have the best advice, including: a. Optimal number (one or two) and locations of water treatment facilities b. Most appropriate design capacity of each water treatment plant c. Water treatment processes to treat our particular raw water chemistry d. Given public health concerns, suitability of a phased approach JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 44 �11 282 ACTION PLAN FOR SAFE, CLEAN DRINKING WATER WATER FOR SAINT JOHN - HEALTH, ENVIRONMENT AND THE ECONOMY OUTLINE OF ACTIONS JANUARY 2009 (REVISED) e. Sustainability (green) considerations to be incorporated into facilities f. Separate potable and industrial water systems East g. Safe and sustainable yields from both East and West sources (watersheds) h. Opportunities to expedite water treatment and to control long -term costs i. Viability of public - private partnership (P3) project delivery options j. Essential transmission system upgrades or reconfigurations k. Second crossing of the Saint John River and East -West interconnection I. Updated program of necessary Capital upgrades, with refined estimates BUILDING CANADA FUND (NEW BRUNSWICK) [47] Common Council shall adopt a revised Building Canada Fund application for the Action Plan to reflect its priority commitment for the community, as follows: Gas Tax Fund (100% for 7 years) $37,015,000 City of Saint John (Utility) $59,365,000 Province of New Brunswick $59,365,000 Government of Canada $59.365.000 Total for Treatment $215,110,000 IS. ENGAGEMENT OF COMMUNITY [48] A updated communications plan shall support an informed transition - to enhance public understanding of the immeasurable value of safe, clean drinking water, guide dialogue with the public and stakeholders, encourage public participation, and focus on strengthening relationships. [49] Dialogue with the public, institutional, commercial and industrial customers, employees and their representatives, regulators and government departments, and community agencies (such as ACAP, the Greater Saint John Community Foundation, the Human Development Council, the Board of Trade, the Saint John West Business Association, and Enterprise Saint John) shall commence forthwith. 16. A PLAN FOR SAINT,JOHN [50] The transition to safe, clean drinking water is underway; projects necessary for full treatment shall be completed by December 2014. A 6 -year timeline shall see construction of a Spruce Lake treatment facility completed by December 2012 (commissioning first quarter 2013) and a Phinney Hill facility no later than December 2014 (commissioning first quarter 2015). JANUARY 2009 SAFE, CLEAN DRINKING WATER ... IMMEASURABLE VALUE 283 WATER SYSTEM UPGRADES NECESSARY F 2009 2010 2011 INFRASTRUCTURE TYPE 01 02 03 04 01 02 03 04 L /II" 02 03 04 DESIGN OF WESTERN WATER TREATMENT PLANT TENDER AND CONSTRUCTION OF WEST WAT DESIGN OF EASTERN WATER TREATMENT PLANT COST PER YEAR $2,000,000 $3,000,000 $17,000,000 WEST - PIPELINE ROAD WEST INSTALL 3400 M OF TRANSMISSION MAIN FROM SPRUCE LAKE TO GAULT ROAD, PLUS A RIDER MAIN $5,700,000 6 EAST - LATIMER LAKE INTAKES EAST - LATIMER LAKE INTAKES CONSTRUCT SCREEN HOUSE, INTAKES, FOREBAY CONSTRUCT SCREEN HOUSE, INTAKES, FOREBAY IN AND UPGRADE DAM - PHASE 1 OF 2 AND UPGRADE DAM - PHASE 2 OF 2 F $3,610,000 $5,200,000 EAST - LAKEWOOD TRANSMISSION INSTALL 3 PIPES AT 3000 M EACH (RAW & POTABLE) IN: FROM LAKEWOOD HEIGHTS PS TO SANDBANK HILL FF PHASE OF $5,730,000 WEST - REVERSING FALLS BRIDGE INSTALL INSULATED TWIN PIPES ACROSS THE REVERSING FALLS BRIDGE $3,800,000 DISTRICT METERING PROGRAM DISTRICT METERING PROGRAM PHASE OF PHASE 2OF2 $800,000 $600,000 C( COST PER YEAR $7,150,000 $8,110,000 $15,060,000 NOTE: SOME PROJECTS ARE DEPENDANT ON SEVERAL FACTORS SUCH AS GROWTH PATTERNS AND UNFORSEEN DEVELOPMENTS, AND ARE PENDING ADDITIONAL STUDIES AND ARE SUBJECT TO -- NOTE: THE COST PER YEAR PROVIDED DOES NOT INCLUDE DESIGN AND CONSTRUCTION COSTS FOR THE PROPOSED WATER TREATMENT PLANT --- NOTE; THE ABOVE NOTED TIMELINES REPRESENT THE CONSTRUCTION SCHEDULE AND DOES NOT ILLUSTRATE DEISGN TIME FRAMES UNLESS OTHERWISE NOTED REPORT TO COMMON COUNCIL M &C2009 -27 Al 4 January 29`h, 2009 His Worship Mayor Ivan Court The City of Saint John And Members of Common Council Your Worship and Members of Council, SUBJECT: VALUE ENGINEERING SERVICES ACTION PLAN FOR SAFE, CLEAN DRINKING WATER BACKGROUND In setting its priorities for the community in September 2008, Common Council put drinking water foremost. In follow -up, an Action Plan for Safe, Clean Drinking Water was presented for the consideration of Council in October. The Plan outlined a series of integrated steps designed to focus on service needs, clarify functions and costs, and coordinate follow -up. An essential part of the Action Plan dealt with the very important matter of overall value (Part 13 Assuring Value) for the investment that is to be made. Value is the balance of worth, efficacy and importance of services against the costs of providing those services. Value is about achieving a standard of quality and level of performance that reflects the most prudent allocation of resources. Success is realized when the desired standard of performance can be accurately defined and delivered at the lowest possible life cycle cost. It is the goal of Saint John Water, on behalf of system users and the community, to provide the best possible value for the investments being made in safe, clean drinking water and overall system improvements. PURPOSE OF REPORT The purpose of this report is to recommend consulting services to perform a series of value engineering workshops on the Action Plan, arranged as follows: Major Issues Project Ownership and Delivery (P3) Assessment Detailed Issues (Technical - Treatment and Distribution) OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE - 285 rJ VALUE ENGINEERING SERVICES - ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 29TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 27 PAGE 2 ANALYSIS Part 13 of the Action Plan, Assuring Value, covers three (3) of the 50 action measures set out. Saint ,John must ensure that it is implementing the right projects and that everything we do contributes to best value for customers of the water utility - over the life cycle of the infrastructure to be constructed. The value engineering (VE) review is a systematic, function -based evaluation being undertaken to ensure that optimal efficiency and best value are achieved in development of the Action Plan for Safe, Clean Drinking Water and its implementation. It will focus explicitly on the best possible outcomes for the investments to be made. Value methodology is leading edge; recognized for its practicality and the positive performance and financial outcomes that it produces. The process will study every critical aspect of the Plan; including treatment specifications, number and sizing of plants, project delivery options, risk, and source sustainability. It will look for innovative solutions and evaluate each issue objectively. The process involves a multidisciplinary team of experienced professionals and utility representatives that follows an organized 'Job Plan ". The Value Team Leader is specially trained in the methodology and certified to lead the review team. This team leader plans and facilitates the entire process, and is ultimately responsible for reporting on findings and producing recommendations that will allow the Saint ,John Water to achieve optimum treatment effectiveness and minimize system life cycle costs (capital and operating). Selection Process On December 22, 2008 (M &C 2008 - 380, Action Plan for Safe, Clean Drinking Water - Value Review), Common Council adopted the recommendation to: authorize staff to proceed with the process for engagement of value specialist consultants for the value engineering review of planned water system improvements - An Action Plan for Safe, Clean Drinking Water and, further, to engage William Hargrave of Hargrave & Company to act as an advisor and expert resource to the City of Saint John. " As outlined in the above report, three water industry experienced and certified value specialist firms were identified as prospective candidates to lead the VE review: Robinson Stafford & Rude, Inc. St. Petersburg, Florida Lewis & Zimmerman Associates, Inc. Rockville, Maryland Faithful +Gould, Inc. Liverpool, New York OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 286 VALUE ENGINEERING SERVICES - ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 29TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 27 PAGE 3 The selection procedure for the lead value engineering consultant consisted of the following steps: A preliminary scope of work outlining the City's needs for a VE review was prepared and forwarded to the three qualified and experienced Certified Value Specialists. At their cost, the firms came to Saint John to explain their qualifications and provide a preliminary proposal at interviews held on January 6" and 7" A presentation was made by each of the value specialist consultants, followed by questions of the selection committee and discussion. The selection committee evaluated each of the presentations and how the consultants responded to questions and their understanding of the needs of this community. Members of the selection committee evaluated the firms independently and then reached consensus on the firm best able to deliver on Saint John needs; Robinson, Stafford & Rude, Inc. was selected for the project. The selection committee then presented its recommendation to the Water Committee of Common Council. After discussion and questions, the Council Water Committee unanimously supported the recommendation. A detailed proposal for value engineering services was requested from Robinson Stafford & Rude, Inc. Staff worked with the consultant to finalize a scope of work that meets this community's needs, with an upset price for three value workshops. The selection committee was made up of the following people: ca David Logan, Purchasing Agent ca Gregory Yeomans, Commissioner of Finance ca Brent McGovern, Deputy Commissioner Saint John Water ca Jeremy Howley, Manager, Water and Sanitary Systems ca Nicole Taylor, Manager, Water Resources and Quality ca Dean Price, Municipal Engineer (Action Plan Coordinator) ca William Hargrave, PhD, Expert Water Systems Advisor ca Paul Groody, Commissioner Municipal Operations and Engineering cap Mayor Ivan Court, representing the Water Committee of Council OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 287 VALUE ENGINEERING SERVICES - ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 29TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 27 PAGE 4 Approved Funding The revised submission of Robinson Stafford & Rude, Inc. meets all of the requirements, with a cost - effective upset price for the work. The approved 2009 Water & Sewerage Utility Fund Capital Program includes a project for the design of water treatment facilities. Monies allocated cover the engagement of value engineering services identified in the Action Plan for Safe, Clean Drinking Water. Value Review Workshops The value review process will consist of three separate workshops, each with a risk assessment component, followed by post workshop activities and final reports: System -Wide / Major Issues VE Workshop (March 9th to 14th, 2009) The first workshop will be a 6 -day value engineering review that will focus on the issues with greatest impact on the Action Plan, its effectiveness and its overall cost. For instance, the question of one plant or two will be evaluated again, as will design capacity, potable /industrial separation East, use of UV disinfection, and other matters of policy. Several matters of risk will also be considered, including watershed emergencies, a second crossing of the St. John River, capital cost estimates and others. The upset cost for this phase has been set at $169,000. The final VE study report on major issues will be delivered by May 8th Project Ownership & Delivery (P3) Assessment Workshop (March 30th and 31't, 2009) The second workshop will be a 2 -day identification and assessment of alternative ownership and project delivery (P3) options for Plan implementation, including the risks associated with different approaches. The upset cost is set at $69,000 for this part of the review, with the final workshop report due on April 28th Detailed Issues VE Study Workshop (May 1 1th to 15th, 2009) The third workshop will be a 5 -day detailed value engineering review of process and design concepts, divided into two parts: (A) treatment plant(s); and (B) transmission, storage and distribution. Risk considerations will include cryptosporidium and other pathogens, disinfection by- products (THMs and HAAS), and operating and maintenance costs. The upset fee is $196,000 and the final study report on detailed issues will be delivered by June 24th, 2009. Total upset cost for the overall value engineering review is set at $434,000. Council should expect a significant return on that investment. OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 288 rJ VALUE ENGINEERING SERVICES - ACTION PLAN FOR SAFE, CLEAN DRINKING WATER JANUARY 29TH, 2009 REPORT TO COMMON COUNCIL, M & C 2009 - 27 PAGE 5 FINANCIAL IMPLICATIONS The proposed cost of the work from Robinson Stafford & Rude, Inc. and associated firms to provide value review services is approximately $434,000 plus HST. The work will be charged to the Water Treatment project approved within the 2009 Water & Sewerage Utility Fund Capital Program. This upset fee is approximately 0.2 % of the total overall project cost, which is currently estimated to be $215,110,000, to be expended from 2009 to 2015. With value review investment can achieve significant returns and savings in both operating and capital costs. Depending on the recommendations made and acted upon, performance ratios achieved (reduction in capital costs to dollars invested in value engineering) could range from 5:1 to 40:1, and possibly higher: caa 5:1 $434,000 $2,170,000 c� 10:1 $434,000 $4,340,000 caa 20:1 $434,000 $8,680,000 caa 30:1 $434,000 $13,020,000 oa 40:1 $434,000 $17,360,000 CONCLUSION Most importantly, the value engineering review will clarify service requirements and set out a way forward for assuring safe, clean drinking water in this community. As Council seeks funding support and moves towards implementation, time and risk to the public must be kept foremost in the minds of all decision makers. The Water Committee of Council will be able to speak to the recommendation. RECOMMENDATIONS It is recommended that Common Council accept the proposal of Robinson Stafford & Rude, Inc. for value engineering services related to the Action Plan for Safe, Clean Drinking Water, and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner, For Saint ,John Water Terrence L. Totten, FCA City Manager OUR BUSINESS IS YOUR WATER / VOTRE EAU, C'EST NOTRE AFFAIRE 289 I N 3' 61 1 -wf 1 M &C2009 -26 January 29, 2009 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, SUBJECT: The City of Saint Jahn CONTRACT NO. 2008 -32 PRINCESS STREET (PRINCE WILLIAM STREET TO CHARLOTTE STREET) - WATERMAIN, SANITARY AND STORM SEWER INSTALLATION AND STREET RECONSTRUCTION BACKGROUND This Contract consists of projects that are approved in the 2008 Water & Sewerage Utility Fund and 2008/2009 General Fund Capital Programs for Princess Street between Prince William Street and Charlotte Street as follows: • New sanitary sewer to replace existing which is in poor condition • New watermain to replace existing which is in poor condition and was installed in same trench as existing sanitary • New storm sewer to separate storm flow from sanitary in accordance with City's separation policy • Street reconstruction including underground electrical and communication utilities, excavation and backfill with new granular materials, new curb and sidewalk, clay brick paver medians, landscaping, and asphalt paving. TENDER RESULTS Tenders closed on January 14, 2009, with the following results: 1. Fairville Construction Ltd., Saint John, NB $ 2,649,564.10 2. Galbraith Construction Ltd., Saint John, NB $ 2,918,839.72 3. ACL Construction Ltd., Dartmouth, NS $ 3,536,075.10 The Engineer's estimate for the work was $2,588,752.03. 290 M &C2009 -26 January 29, 2009 Page 2 of 3 ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against four capital work projects. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work on this project that will be performed by City forces and others. The analysis concludes that a total amount of $2,850,000 was provided in the budgets and that the projected completion cost of the projects included in the contract is estimated to be $2,968,728.92, including the City's eligible H.S.T. rebate - a $70,435.89 positive difference in the General Fund and a $189,164.81 negative difference in the Utility Fund. The shortfall ($189,164.81) in the Utility Fund can be managed within the overall program envelope. Council approved the recommendations of M & C 2008 -336 on November 17, 2008 to request funding from The Power Commission of the City of Saint John for its share of the Princess Street Reconstruction project in the amount of $548,000. As presented in a letter from the Chairman of the Board for Saint John Energy dated December 19, 2008 (copy attached): "At its December 10, 2008 meeting the Board of Commissioners approved the City's request for in -kind funding of the above project (Princess Street Reconstruction Project) to a maximum of 5485, 000. " This value ($485,000) represents the before tax value of $548,000 as presented to Council in M & C 2008 -336. The City of Saint John has committed approximately $1,189,500 (inclusive of HST) towards the underground electrical and telecommunications distribution system for the Princess Street project. This amount includes all civil costs and street lighting based on tendered amounts received, and an estimated value for low voltage service connections. While the contribution committed by Saint John Energy is significant, given the magnitude of the City of Saint John's contribution to renewing the underground electrical infrastructure, it is reasonable to request that they provide funding based on actual final quantities to cover their identified share of the project, as opposed to a specified maximum. Staff have prepared a letter for signature by the Mayor on behalf of Mayor & Council (copy attached) requesting Saint John Energy provide a commitment for the full cost of work associated with their identified share of the project. 291 M &C2009 -26 January 29, 2009 Page 3 of 3 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended as outlined in this report that: 1. Contract No. 2008 -32: Princess Street (Prince William Street to Charlotte Street) — Watermain, Sanitary and Storm Sewer Installation and Street Reconstruction, be awarded to the low tenderer, Fairville Construction Ltd., at the tendered price of $2,649,564.10 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 2. Council authorize that the attached letter requesting a commitment from Saint John Energy to provide full funding for their share of the Princess Street project based on final quantities be signed by the Mayor and forwarded to The Power Commission of the City of Saint John. Respectfully submitted, J. M. Paul Groody, P.Eng. Commissioner Municipal Operations & Engineering Terrence L. Totten, F.C.A. City Manager 292 saArjohn The Power Commission of the City of Saint John 325 Simms Street — PO Box 850 — Saint John — NB - E2L 4C7 December 19, 2008 City of Saint John PO Box 1971 Saint John, New Brunswick E2L 4L 1 Attn: Mayor Ivan Court & Council Gentlemen: Re: Princess Street Reconstruction Proiect At its December I0, 2008 meeting the Board of Commissioners approved the City's request for in -kind funding of the above project to a maximum of $485,000. The amount of support that Saint Jahn Energy is able to offer is substantially affected by the timing of this project with respect to the Peel Plaza project. The estimated costs to this Commission of each project was based on work being done by our own construction resources and utilizing normal hours of work. If both projects require the installation of underground electrical facilities concurrently, it will be necessary to utilize either premium labour rates or outside contractors. The extra costs of such must be borne by the City. _ It is therefore very important that a strong co- operative effort be made to conhrrn a suitable schedule between these two projects. As in the past, Saint John Energy remains supportive of the projects aimed at the betterment of the community and we will continue to do so within the limitations of our resources. We tool: forward to participating in both of these exciting uptown renovation projects. CTT /dd Yours truly, Chr' pher T. Titus airman of the Board Saint John Energy Tel (506) 658 -5252 - Toll Free - 1- 877 -907 -5550 - fax (506) 658 -0868 — mwt.sjenergy corn 293 I ! January 29, 2009 Board of Commissioners The Power Commission of the City of Saint John Saint John Energy P.O. Box 850 Saint Jolui, NB E2L 4C7 RE: Princess Street (Prince William Street to Charlotte Street) — Street Reconstruction Mr. Chairman and Members of the Board of Commissioners: Saint John Energy's Board of Commissioners, at its meeting of December 10, 2008, approved the City's request to provide: "in -kind funding of the above project (Princess Street Reconstruction Project) to a maximum of $485,000." This amount ($485,000 before HST based on estimated quantities) includes the high voltage electrical and overhead removal costs and is based on the cost - sharing method of previous uptown street redevelopment projects such as Water Street. Saint Jolnl Energy's commitment to providing this fiinding is greatly appreciated and the results of this project will no doubt be positive and represent a significant improvement to our uptown area. The City of Saint John's estimated contribution towards the underground distribution system for the Princess Street project has increased to $1,189,500 (inclusive of I -IST) based on the tendered amounts submitted for the civil and street lighting costs. This amount ($ 1,189,500) includes all civil costs, street lighting, and an estimated value for the Iow voltage service comiections. SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John, N. -B. Canada E2L 4L1 294 January 29, 2009 Page 2 of 2 Given the magnitude of the City of Saint John's contribution to renewing the underground electrical infrastructure, we feel it reasonable to request that The Power Commission of the City of Saint John commit to contributing the full amount (based on final measured quantities) required to cover Saint John Energy's share of the project, being the high voltage electrical and overhead removal costs. We recognize the potential scheduling conflicts given the timing of the work and will attempt to coordinate with the Peel Plaza project as much as possible. We look forward to your reply and appreciate your willingness to contribute to this and other projects aimed at improving our community and the services we provide within it. Yours truly, His Worship Mayor Ivan Court The City of Saint John c: Terrence L. Totten, City Manager J. M. Paul Groody, P.Eng., Conunissioner, Municipal Operations & Engineering 295 M & C — 2009 -022 January 29, 2009 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Dates 783 Hillcrest Road, 1180 Loch Lomond Road, 595 Hillcrest Road BACKGROUND: As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning application received and recommends an appropriate public hearing date. The full applications are available in the Common Cleric's office and will form part of the documentation presented at the public hearing. The following applications have been received. Name of Location Existing Proposed Reason Annlicant Zone Zone Kevin Steele 783 Hillcrest "RS -1" and "RR" To permit a Road "RF" rural residential subdivision Donald F. Cullinan 1180 Loch Lomond "RS -2" "13-2" To permit a Road business office Kings Valley 595 Hillcrest Road "RS -1" and "RR" To permit a Consulting Ltd. "RF" rural residential subdivision 296 Report to Common Council Page 2. RECOMMENDATION: That Common Council rescind its resolution from January 19, 2009, which read as follows: "RESOLVED that Common Council schedule a new public hearing for the rezoning application of Kings Valley Consulting Ltd. (595 Hillcrest Road) for Monday, February 16th at 7:00 p.m. in the Council Chamber, and refer the application back to the Planning Advisory Committee for a new report and recommendation. " That a new public hearing be scheduled for the rezoning application of Kings Valley Consulting Ltd. (595 Hillcrest Road) and that Common Council accept the revised public hearing date of March 2, 2009 as recommended above; and further, That Common Council schedule the public hearing for the rezoning applications of Kevin Steele (783 Loch Lomond Road), Donald F. Cullinan (1180 Loch Lomond Road) and Kings Valley Consulting Ltd. (595 Hillcrest Road) for Monday, March 2, 2009 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for report and recommendation. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager KF /skh 297 January 29, 2009 His Worship Mayor Court And Councillors Your Worship and Councillors SUBJECT: Proposed Municipal Plan Amendment — 43 — 51 Golden Grove Road A Public Presentation was made on December 22nd, 2008 of a proposed amendment to the Municipal Development Plan which would redesignate on Schedule 2 -A of the Plan, from Low Density Residential to Service Corridor a parcel of land with an area of approximately 2.9 acres, located at 43 -51 Golden Grove Road to permit the development of an approximately 930 square metre commercial plaza. The required advertising has been completed, and attached you will find a copy of the application, public notice and insertion order of the proposed municipal plan amendment. No written objections to the proposed amendment have been received. If Council wishes, it may choose to refer the matter to the Planning Advisory Committee for a report and recommendation and authorize the necessary advertising with a Public Hearing to be held on Monday, March 30`h, 2009 at 7:00 p.m. in the Council Chamber, or not to proceed with the proposed amendment process, and adopt a resolution to deny the application and receive the attached documentation for information. Respectfully submitted, Elizabeth Gormley Common Clerk Attachment lr 1W SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 40 www.sainyohn.ca C.R. 1971 Saint John, N. -B. Canada E2L 4L1 298 1 Application for a Zoning By -law Amendment iup0,l Plan Amerdmkrr A Demande de modification a Parrete sur le zonage Applicant Related Information / Renseignements sur le demandeur Name of Applicant/ Nom du demandeur Ggaho rn E t ecb-1 Mailing Address of applicant / Addresse postale du demandeur 7 7 Ggo rove_ Telephone Number / Num6ro de teldphone (n 3 4 - _73 (o7 Home / Domicile Fax Number / Numdro de tdldcopiew _ 6 q Z - 39 5 6 Postal Code / Code postal E 2%3 Work / Travail (0440 -OS-1 Name of Property Owner (if different) / Nom du propridtaire (si different) Address / Adresse Property Information / Renseignements sur la proprikk Location / Emplacement Civic # / No de voirie Postal Code / Code postal Street / Rue No 550-477510, 3 CO 1 29 gcob_. /IDP N' , Lot Area 1 Super6cie du lot _ t , 4 Gg�.r a % Street Frontage / Facade sur rue 3uQ' Existing Use of Property /Utilisation actuelle de la propridtd re si d en-h C� j „ (x "Z ) y G� on � Municipal Plan land Use Designation 1 Ddsignation de utilization des term sur le plan municipal Low 1St R(—T ed _ Stry �Ce Amendment Requested / Modification demand6e C.orr40r Present Zoning / Zonage achrel k RS - 2 „ Change Zoning to / Modification du zonage A t' - 2 ° 1 and/or /ou ❑ Text Amendment (indicate particulars) / Modification due texte (indiquez les ddtads) 299 Development Proposal / Proposition d'aminagement Description of Proposal 1 Description de Is proposition You must provide a scaled site plan that illustrates your proposal. You may also provide photographs, building plans, elevation drawings and any other form of information. The plan must show the dimensions of the property, the location of all buildings, driveways, panting areas, landscaping and signs. It is important that the distance between the property boundary and buildings are shown. A -*-- C a rn n-\ ecr ti� L. u.,s F S i d g1 LL Vous devez fournir un plan du site a 1'ichelle illustrant votre proposition. Youspouvez egalement fournir des photographies, des plans de bddment, des dessins de plan ,TiMvation et toute autre forme de renseignement. Le plan dolt indiquer les dimensions de la propriesth, 1'emplacement de la tote ili des bdtiments, des allees, des aires de stationnemen`4 des aminagemenis paysagers et des panneaux de signalisatiom D est important d'indiquer la distance entre les limites de la propriW et les b4timents. Provide reasons why these amendments should be approved` / Fournir tout autre nenseignement concernant votre proposition qui pourrait etre appruuvdes. .Q 1/�1 L 2aVAea eU,Ic� iCr' S 1,2.14 Provide any other information about your proposal that would be helpful / Four uir tout atone remognement concernant votre proposition qui pourrait &m utile. Signatum of Applicant / Signature du demiandeur Date SW Application Fee Enclosed ! G --joim les finis de demande de Opp $ new If you are not the owner of the land in question Si vows Wi tes pas le propridtaire du terrain en question, please have the owner sign below. The signature of veuillez obtenir is signature du propriowire darns la partie the owner is authorizing this application to proceed ci- dessous La signature du proprmiaire autorisant le for consideration by Common Council. traitement de la pr6sente demande pour que cette derniere of Owner {if applicable} Signaou�c soit examinie par le conseil communal Signature due propridtaire (s'il y a lien) See ocRa -cued Date: 300 12113/2nb oil:" oac:iioa nw-l'opum'ftwadm df >]a�p�io d>tiDpoallDe de hp� °ioi°° too OWPO I& a 46mbdsft PAM olae ymrp pod Ia a &oprgwide OW hGOOM �Iallb�l�x � � i.daip� � ti �pariarrt dor rbr &slot* iwMMA AbepwavA ,migyad &~dmAom ftw *MAWN& 0 ow dk Nldlebe ovowd Tabe pvawm voupmw -Z AW d talk a +� PIM da% ��e�ioorlTilap�aprili�, r«,vtoar+�sdr b bdmNga 9664010L A•Aimm dr �s�rlerdrsp�erMe�oc dr itidaw. !i s�lyporarrgaw+tvd�ar em,r �s #fie de ler p,�pr+bpe atLee �ade�r� Pmikn=wvft from* magM cammm" vatic popocwm qud pm"ko gpEaam Pra►idc a�jr arbar faib�edoa a�oet IrowryNpai4i tim wouldbc beb�L ! 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[INSERT MAP] A public presentation of the proposed amendment will take place at a regular meeting of Common Council on Monday, December 22, 2008 in the Council Chamber, Lobby Level, City Hall. REASON FOR CHANGE: To permit the development of an approximately 930 square metre commercial plaza. Written objections to the proposed amendment may be made to the Council, in care of the undersigned, by January 22, 2009. Enquiries may be made at the office of the Common Clerk or Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Elizabeth Gormley, Common Clerk 658 -2862 PROJET DE MODIFICATION DU PLAN MUNICIPAL OBJET: 43 -51, CHEMIN GOLDEN GROVE Par les pr6sentes, un avis public est donne par lequel le conseil communal de The City of Saint John a 1'intention d'6tudier une modification du plan d'am6nagement municipal visant a faire passer la classification du bien -fonds suivant, i Pannexe 2 -A du plan, de zone r6sidentielle de faible densit6 a zone de corridor de service : une parcelle de terrain d'une superficie d'environ 2.9 acres, situ6e au 43 -51, chemin Golden Grove, et identifi6e sous les NIDs 55027510, 00300I29, 00299008, 55173033, and 00301986, comme le montre la carte ci- dessous. [INSERER LA CARTE] Une presentation publique du projet de modification aura lieu lors de la reunion ordinaire du conseil communal le lundi 22 d6cembre 2008 dans la salle du conseil, au niveau du hall d'entr6e, i I'h6tel de ville. RAISON DE LA MODIFICATION: Permettre une 1'am6nagement d'un centre commercial avec une superficie approximative de 930 metres carres Veuillez faire part au conseil par 6crit de vos objections au projet de modification au plus tard le 22 janvier 2009 i l'attention du soussign6. Pour toute demande de renseignements, veuillez communiquer avec le bureau du greffier communal ou le bureau de I'urbanisme et du d6veloppement a I'hotel de ville au 15, Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours fdrids. Elizabeth Gormley, Greffiere communale 6582862 306 1 Lios cli s• 0aa Ouo- °'a o City of Saint John INTERNAL INSERTION ORDER For City of Saint John use only: Bud et Number: 110 0801 442 2010 Department: Common Clerk's Office Account # 71206 Contact: Elizabeth Gormley Phone: (506 ) 658 -2862 Fax: 506 674 -4214 Special Instructions (if any): Reference: 43 -51 Golden Grove Road — Municipal Plan Amendment Newspaper Insertion Dates (Check as applicable) (SJTJ= Saint John Telegraph Journal) SJTJ City Information Ad " SJTJ Independent Placement " SJTJ Classifieds Date(s): Tuesday, December 0, 2008 Date(s): Date(s): Information for Ad (Boldface anything you want Bold in Ad, Centre, Tab, etc.) Section Headline: ❑ General Notice ❑ Tender ❑ Proposal ® Public Notice Sub - Headline (if a licable ): Text: INSERT ATTACHED Call to Action: Elizabeth Gormley, Common Clerk/Greffi6re communale Contact: Telephone: (506) 658 -2862 308 January 30, 2009 Your Worship and Councillors: SUBJECT: Joan & Kevin Steele Subdivision 57 Eldersley Avenue The Planning Advisory Committee considered the attached report at its January 27, 2009 meeting. The developer, Kevin Steele, appeared before the Committee in support of the application and staff recommendation. There were no other presentations concerning this matter, and no letters were received from area residents. The Committee resolved to adopt the staff recommendation, which is set out below for your convenience. The Committee also granted the requested variance relating to the increased cul -de -sac street length, and approved the proposed street name. RECOMMENDATION: That Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Joan Bernadette Steele and Kevin Hugh Steele tentative subdivision plan, which illustrates a new public cul -de -sac street, and to any necessary municipal services and public utility easements, provided that: The final plan(s) illustrates a realignment of the proposed new street in a manner that would allow for the possible creation of a future lot abutting Lot 08 -04 on the adjacent property, and that this realignment be to the satisfaction of the Development Officer and Chief City Engineer. 2. That Common Council not assent to the requested 2374 square metre (25,554 square foot) Land for Public Purposes dedication adjacent to proposed Lot 08 -03, but instead accept a cash -in -lieu dedication for this subdivision. 309 Planning Advisory Committee January 30, 2009 Page 2 That Common Council authorize the preparation and execution of a City/Developer Subdivision Agreement(s) to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer, for this subdivision development. Respectfully submitted, Stephen Horgan Chairman MRO Attachment Project No. 09 -011 310 DATE: JANUARY 23, 2009 TO: PLANNING ADVISORY COMMITTEE FROM: PLANNING AND DEVELOPMENT FOR: MEETING OF JANUARY 27, 2009 Mark O'Hearn Planning Officer SUBJECT: Name of Applicant: Fulton Surveys (2004) Ltd. Name of Owner: Kevin and Joan Steele Location: 57 Eldersley Avenue PID: 55055800 Municipal Plan: Unserviced Residential Zoning: "RR" One Family Rural Residential Proposal: To undertake a small rural residential subdivision consisting of six unserviced lots. Type of Application: Subdivision and Variances that would: (a) Increase the cul -de -sac street length standard from 105 metres (350 feet) to approximately 215 metres (705 feet); and (b) Reduce the required Land for Public Purposes dedication of 4215 square metres (45,371 square 311 Joan & Kevin Steele Subdivision Page 2 57 Eldersley Avenue January 23, 2009 feet) to approximately 2374 square metres (25,554 square feet). JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning the subdivision of land, including the assent of streets, land for public purposes, and municipal services and public utility easements, as well as the authorization of City/Developer Subdivision Agreements. The Act also authorizes the Committee to grant reasonable variances from the requirements of the Subdivision By -law. Conditions can be imposed by the Committee. The Subdivision By -law authorizes the PAC to approve the names of new streets in conjunction with the subdivision of land. STAFF RECOMMENDATION TO COMMITTEE: That Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Joan Bernadette Steele and Kevin Hugh Steele tentative subdivision plan, which illustrates a new public cul -de -sac street, and to any necessary municipal services and public utility easements, provided that: The final plan(s) illustrates a realignment of the proposed new street in a manner that would allow for the possible creation of a future lot abutting Lot 08 -04 on the adjacent property, and that this realignment be to the satisfaction of the Development Officer and Chief City Engineer. 2. That Common Council not assent to the requested 2374 square metre (25,554 square foot) Land for Public Purposes dedication adjacent to proposed Lot 08 -03, but instead accept a cash -in -lieu dedication for this subdivision. That Common Council authorize the preparation and execution of a City/Developer Subdivision Agreement(s) to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer, for this subdivision development. 4. That the Planning Advisory Committee grant a variance from the requirements of the Subdivision By -law that would increase the permitted cul -de -sac street length standard 312 Joan & Kevin Steele Subdivision Page 3 57 Eldersley Avenue January 23, 2009 from 105 metres (350 feet) to approximately 215 metres (705 feet) for proposed Steele Drive. 5. That the Planning Advisory Committee approve the name "Steele Drive" for the proposed new cul -de -sac street. BACKGROUND: On February 25, 1992 the Planning Advisory Committee considered a rezoning application by Kevin Steele. This application involved rezoning the overall 8 hectare (20 acre) subject property from "RS -1" One and Two Family Suburban Residential to "RR" One Family Rural Residential in order to undertake a small rural residential subdivision. Due to the low lying nature of the property to the southeast, only the northwest portion of the site was recommended to be rezoned. On March 9, 1992 Common Council gave third reading to the recommended rezoning. On March 24, 1992 the Committee considered the subdivision component of the original (rezoning) application. This previous subdivision proposal was very similar to the recently received design submitted by Fulton Surveys (2004) Ltd. (see attachments). The 1992 subdivision proposal, however, involved the construction of a public road with a temporary gravel dead -end terminus, as the intention was to continue the next phase(s) of the subdivision onto the adjoining Mary Steele property (now Robert Steele property). Therefore, no variance consideration was given to allow this road to be a permanent dead -end or cul -de -sac street. On March 30, 1992 Common Council assented to this former subdivision plan, and authorized the necessary City/Developer Subdivision Agreement. The development has not yet been undertaken, nor has any additional land been requested to be rezoned in order to facilitate the enlargement of the original rural residential subdivision. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has provided the following comments concerning this proposed subdivision: (a) The developer's engineering consultant must provide a detailed site drainage plan to the City for approval. (b) There are no municipal services in this area. Therefore, the proposed lots will be serviced by private on -site facilities that must be approved by N.B. Departments of Health and Environment. 313 Joan & Kevin Steele Subdivision Page 4 57 Eldersley Avenue January 23, 2009 (c) Detailed street plans must be provided by the developer's engineering consultant to the City for approval prior to any formal street construction. (d) While the proposed cul -de -sac does exceed the Subdivision By -law maximum length standard, the proposed street would only service five residential lots. Engineering has no objection provided the street is constructed in accordance with approved engineering plans, including a permanently constructed turnabout having a minimum right -of -way diameter of 37.5 metres (124 feet). Buildings and Inspection Services has no applicable comments regarding this subdivision application. Saint John Transit has indicated that seven return trips along Loch Lomond Road are provided during weekdays in close proximity to the subject area. Saint John Energy has been advised of this revised subdivision proposal. In 1992 the utility company indicated that overhead facilities could be provided to the development from Eldersley Avenue. Aliant Telecom has been advised of this matter. Rogers has been advised of this proposal. Maritimes & Northeast Pipeline has no concerns with respect to this proposed subdivision development. Leisure Services has been advised of this present subdivision application. The department previously was supportive of a Land for Public Purposes dedication on the basis that further park dedication would be readily acquired when the subdivision was developed over the adjoining property. Fire Department has been advised of this application. N.B. Department of Health has been advised of this further subdivision application. On January 6, 1992 the department conducted an assessment on the property, and advised at that time proposed Lots 92 -3 to 92 -7 (now Lots 08 -02 to 08 -06) were acceptable, but that Lots 92 -1 and 92 -2 (now existing Lot 05 -01 and proposed Lot 08 -01) would require gravel fill in order to develop acceptable disposal beds for the necessary private sewage systems. 314 Joan & Kevin Steele Subdivision Page 5 57 Eldersley Avenue January 23, 2009 N.B. Department of Environment has been advised of this revised subdivision proposal. In 1992 the department had no concerns. School District 8 has been advised of this proposed residential subdivision. ANALYSIS: Subiect Site and Neighbourhood The subject property is situated near the intersection of Eldersley Avenue and Loch Lomond Road in East Saint John (see location map). The overall property has a triangular shape with an area of 8 hectares (20 acres). The subject area only involves the north- western portion of the property, which has an approximate area of 4.7 hectares (11.6 acres). One family housing relying upon private services is situated in the area. As mentioned in the Background section of this report, the subject area was rezoned in 1992 to "RR" One Family Rural Residential in order to undertake a small rural residential subdivision (see "Approved 1992 " tentative plan). The 1992 proposal involved the creation of a dead -end public street with a temporary gravel turnabout, which was to be situated over a portion of the proposed Land for Public Purposes dedication. It was anticipated that the adjoining property (Mary Steele property now Robert Steele property) would be rezoned in order to allow for further phases of this rural residential subdivision. However, no further rezoning application has been since received, nor has the developer undertaken the subdivision. Development Proposal and Variances A revised subdivision proposal has been recently received involving the construction of a new public cul -de -sac street with five abutting unserviced residential lots (see "Revised 2008 " tentative plan). This tentative plan also illustrates another lot (Lot 08 -01) abutting Eldersley Avenue. The developer has indicated that no further phases are being considered with respect to the adjoining property, though the proposal would still allow for this future possibility. As mentioned, the subject property was zoned "RR" One Family Rural Residential in 1992. The proposed (revised) subdivision layout can satisfy most of the applicable provisions of the Zoning and Subdivision By -law, except for the following: (a) The Subdivision By -law limits the maximum length of a cul -de -sac street to 105 metres (350 feet). The proposed street (Steele Drive) is approximately 215 metres (705 feet); and 315 Joan & Kevin Steele Subdivision Page 6 57 Eldersley Avenue January 23, 2009 (b) The Subdivision By -law requires a Land for Public Purposes dedication of 4215 square metres (45,371 square feet) for this six lot subdivision. However, only a dedication of 2374 square metres (25,554 square feet) is illustrated on the revised plan. Cul -de -sac Length Variance The Planning Advisory Committee has considered requests to allow cul -de -sac streets to be longer than normally allowed. While some of these applications have involved situations where a reasonable increase to this standard facilitated the complete development of a particular serviced property, more often these requests have been for unserviced rural residential subdivisions. The current Subdivision By -law standard could allow for a total of fourteen (14) serviced residential lots (not including lots abutting the turnabout) along a standard cul -de -sac street. Rural residential subdivisions involving this approximate number of unserviced lots have been supported for variance approval, though due to the much larger lot frontages required, these cul- de -sac streets have been around 420 metres (1,378 feet) in length. The proposed cul -de -sac is only about 215 metres (705 feet) in length, and would only provide access for a total of five (5) residential lots. Municipal Operations and Engineering has no objection to its length, being practically the same length as the street approved in 1992. Given the circumstances, approval of the requested cul -de -sac street length variance is recommended. Land for Public Purposes Variance As mentioned, the Subdivision By -law requires a Land for Public Purposes dedication of 4215 square metres (45,371 square feet) for this six lot subdivision. However, only a dedication of 2374 square metres (25,554 square feet) is illustrated on the revised tentative plan, a difference of 1841 square metres (19,817 square feet). A rather significant variance would have to be granted by the Committee to allow for this much smaller land dedication. It must be mentioned that the 1992 subdivision plan showed a similar L.P.P. dedication of 2800 square metres (30,140 square feet). This former land dedication was mistakenly believed by planning staff to be the required amount (based upon 6% not the required 10 %), which was later assented to by Common Council. The developer is hopeful that this previous approval for the previous subdivision will be considered with regards to this new application. i This Subdivision By -law standard was established prior to the inclusion of rural residential subdivisions in 1985, and it is the intention to have this standard amended when changes to the By -law are undertaken in the near future. 316 Joan & Kevin Steele Subdivision Page 7 57 Eldersley Avenue January 23, 2009 When the 1992 dedication was considered, the Parks Department (now Leisure Services) commented that the proposed L.P.P. dedication had the potential to be enlarged when further subdivision development occurred over the adjoining property. Such a larger dedication could be developed for active recreation such as a sports field. While the Municipal Development Plan does support the acquisition of Land for Public Purposes in rural residential subdivisions for active recreation, without further (wider) land area the proposed dedication would be inadequate for such recreational use. More importantly, however, recent development trends have shown that this style of residential development, with single- family dwellings on large rural lots, generally create a demand for natural, passive recreation areas, with central arenas and multi - purpose sports fields occurring in more central areas of the community. The need for traditional neighbourhood playgrounds in rural residential subdivisions is no longer seen as important as preserving natural features like watercourses and wetlands, or providing for the development of nature trails for passive recreation. Given these observations, the proposed L.P.P. dedication cannot be recommended (nor can the requested variance for that matter). Instead, a cash -in -lieu dedication should be accepted for this small rural residential subdivision. A cash dedication was anticipated by the developer when the rezoning application was considered in February 1992. Subdivision Design, Work and Facilities The Subdivision By -law requires the construction of the proposed public cul -de -sac street to Country Road Standards. These standards include a 7.5 metre (25 foot) wide asphalt driving surface with 1.8 metre (6 foot) wide gravel shoulders and 0.6 metre (2 foot) deep ditching. Public utilities will be provided by overhead lines. Streets in rural residential subdivisions do not have curbing or sidewalks. If the staff recommendation is accepted, the final subdivision plan(s) will not include a Land for Public Purposes dedication. In addition, in order to satisfy the Subdivision By -law requirement that the manner of subdividing the subject property does not adversely affect the convenient subdividing of adjoining lands, it is recommended that the alignment of the proposed street be adjusted in a manner that would allow for the possible creation of a future lot abutting Lot 08 -04 on the adjacent Robert Steele property. This matter has been discussed with the applicant, which has resulted from a portion of land having been conveyed from the adjoining Mary Steele (now Robert Steele) property to the Joseph Steele property at 3084 Loch Lomond Road. As explained to the surveyor, an adjustment in the vicinity of the turnaround area should satisfy this requirement without having to alter the rest of the subdivision layout. 317 Joan & Kevin Steele Subdivision Page 8 57 Eldersley Avenue January 23, 2009 The recommendation includes assent to a subdivision plan with these mentioned changes, any necessary public easements, as well as authorization of a City/Developer Subdivision Agreement. N.B. Department of Health advised in 1992 that the area where proposed Lot 08 -01 (previously 92 -2) is situated would require additional gravel fill in order to create an acceptable area for the private sewage system. This lot will not be approved until the developer has satisfied this condition. This will be mentioned in the tentative approval letter that will be sent to the applicant should this application be approved. Street Naming The naming of new streets requires the approval of the Planning Advisory Committee. The requested street name "Steele Drive" was approved by the Committee in 1992, and remains an acceptable new street name. Approval of this name has been included in the recommendation. CONCLUSION: The proposed subdivision can satisfy the requirements of the Zoning and Subdivision By -laws except as discussed in this report. The requested cul -de -sac street length has been recommended. With respect to the Land for Public Purposes dedication, it is recommended that a cash -in -lieu dedication be accepted instead of the proposed land dedication. All the necessary assents and approvals for this revised subdivision proposal have been included in the recommendation. As discussed in this report, the alignment of the proposed street will need to be adjusted in order to better facilitate the possible future subdividing of the adjoining property. Mxo Project No. 09 -011 318 c1M Subject Site 1 site en question: PID(s)1 NIP(s): 55055800 (portion of 1 partie du) Location: 57 Eldersley Av. l ay. 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