2009-01-17_Agenda Packet--Dossier de l'ordre du jourC i t y o f S a i n t J o hn
C o mm o n C o un c i l Me e t i n g
S a t u r d a y , Ja nu a r y 17 , 200 9
C o mm i tt ee o f t h e W h o l e
1 . C a ll t o O r d e r
8 : 00 a . m . C o un c i l C h a m b er
1 . 1 ( a ) 2009 B udg e t M ee t i n g A g e n d a
1 . 1 ( b ) 2009 O p e r a t i n g B udg e t S u mm a r y
1 . 1 ( c ) 2009 O p e r a t i n g B udg e t K e y D ec i s i o n s
10 . 2 ( 4 )( b )
1 . 2 S u b s t a n d a r d P r o p e r t i e s A pp e a l C o m m i tt ee
C i t y o f S a i n t J o hn
S é a n ce d u c o n s e i l c o mm un a l
L e s a m e d i 17 j a n v i e r 2009
C o m i t é p l é n i e r
1 . O u v e r t u r e d e l a s é a n ce
8 h s a ll e du c o n s e il
1 . 1 ( a ) L ’ o r d r e d u j o u r d e b udg e t
1 . 1 ( b ) S o mm a i r e - B udg e t d e f o n c t i o n n e m e n t d e 2 009
1 . 1 ( c ) B udg e t d e f o n c t i o n n e m e n t r e l a t i v e a u x d é c i s i o n s c l é s
10 . 2 ( 4 ) ( b )
1 . 2 Q u e s t i o n r e l a t i v e a u
M & C #2009
Ja nu a r y 17 , 200 9
H i s Wo r s h i p M a yo r I va n C o u r t
A n d M e m b e r s o f C o m m o n C o un c il
Y o u r Wo r s h i p a nd M e m b e r s o f C o un c i l :
S :
C O UNCIL M EET I NG – SA T URDA Y, J ANUARY 1 7, 2 0 09 – 8:00 A . M.
U B J E CT
A P R O P O S ED A P P R O ACH TO H AVE AN E FF E C T IVE AND E F F ICI E NT
M EET I N G
A s C o u n c il i s a w a r e , t h e P r o v i n c e o f N e w B r u n s w i c k h a s m a d e i t s i n i t i a l c a l l t o t h e C i t y
r e q u e s ti n g t h e s u b mi ss i o n o f t h e 2009 O p e r a t i n g B u dg e t . I t i s ti m e t h a t s t a ff a nd C o un c i l pu s h
h a r d t o t h e f i n i s h li n e .
S t a ff h a s p r e p a r e d a n d f o r w a r d e d t h e n e c e ss a r y d o c u m e n t a ti o n a s r e q u e s t e d . W e w o u l d s ugg e s t
t h a t on Sa t u r d a y , C o u n c i l ’ s a tt e n t i o n s h o u l d s t a y f o c u s e d o n t h e 10 q u e s ti o n s p o s e d i n t h e C i t y
M a n a g e r ’ s l e t t e r . T h e s e q u e s ti o n s r e p r e s e n t t h e m o s t s i gn i f i c a n t d e c i s i o n s t o b e m a d e .
A s a r e s u l t , y o u r C i t y M a n a g e r w o u l d o ff e r t h e f o ll o w i n g s ugg e s ti o n s a s t o h o w y o u m i g h t
p r o c ee d .
T I
I ME TEM
8 : 00 a. m . H e a r f r o m y o u r P o l i c e C o mm i ss i on
9 : 00 a. m . H e a r f r o m y o u r T r a n s i t C o mmi s s i o n
9 : 30 a. m . H e a r f r o m y o u r C o mmi ss i on e r o f M un i c i p a l O p e r a t i on s r e : A s p h a l t
9 : 45 a. m . H e a r f r o m C h i e f S i m on d s i n h i s c a p a c i t y a s D i r e c t o r o f S a i n t J oh n
E m e r g e n c y M e a s u r e s O p e r a t i on s
10 : 00 a. m . H e a r f r o m y o u r C o mmi ss i on e r o f F i n a n c e o n t h e i ss u e o f f i n a n c i n g
“ C a p i t a l f r o m O p e r a t i n g ”
10 : 15 a. m . B r e a k
10 : 30 a. m . P r ov i d e d i r ec ti o n s t o S t a f f
11 : 00 – 12 : 00 n oon A n ov e r v i e w o f t h e C a p i t a l B udg e t
R e po r t t o C o mm o n C oun c il P ag e 2
Sub j ec t : C oun c i l M ee ti ng – J anua r y 1 7 , 2009
If d ec i s i o n s a r e m a d e a n d d i r e c t i o n g i v e n , i t i s n o t i n c o n c e i v a b l e t h a t on M on d a y , J a n u a r y 1 9 ,
C o un c i l m a y b e i n a p o s i ti o n t o f o r m a ll y a do p t i t s 2009 B udg e t .
R e s p e c t f u ll y s ub mi t t e d ,
T e rr e n c e L . T o tt e n , F C A
C I T Y M A N A G E R
1/14/2009
CITY OF SAINT JOHN
2009 OPERATING BUDGET,
NON-TAX REVENUE
Page 7 of 8
2009
2008 PROPOSED
BUDGET BUDGET
CHANGE
OTHER REVENUE FROM OWN SOURCES
LICENSES AND PERMITS
BUILDING PERMITS 1,000,000 1 ,560,000 560,000
PLUMBING PERMITS 70,000 100,000 30,000
DEMOLITION PERMITS 5,000 5,300 300
MOBILE HOME PERMITS 1 ,250 1 ,250 0
GRAVEL PIT PERMITS 22,000 22,000 0
EXCAVATION PERMITS 250 (250)
BUSINESS LICENCES 500 500 0
REZONING APPLICATIONS 20,000 20,000 0
OTHER 12,000 12,000 0
GAS PIPELINE LICENCE 16,500 16,500 0
FINES AND PARKING
MARKET SQUARE PARKING 1,022,531 1,037,012 14,481
PARKING METERS 775,000 852,500 77,500
METER VIOLATIONS 210,000 275,000 65,000
METER SUMMONSES 46,000 56,000 10,000
TRAFFIC BY LAW FINES 250,000 285,000 35,000
TRAFFIC BY LAW SUMMONSES 30,000 35,000 5,000
COURT FINES 60,000 0 (60,000)
RENT ALS
MARKET RENTALS 435,000 485,000 50,000
LAND AND BUILDINGS 135,000 146,500 11 ,500
CITY HALL 58,000 58,000 0
SHORT TERM INTEREST 250,000 250,000 0
CONDITIONAL GRANTS FROM OTHER GOVMNTS
PROVINCIAL HIGHWAY MAINT 250,000 300,000 50.000
OTHER REVENUE
MISCELLANEOUS 109,839 175,000 65,161
PIPELINE EASEMENT SALES 0 0 0
SURPLUS 2ND PREVIOUS YEAR 1,057,898 0 (1,057,898)
TOT AL NON T AX REVENUE 9,042,268 9, 133,592 91 ,324
10
THE CITY OF SAINT JOHN
SUBSIDIES AND GRANTS Page 8 of 8
2009 BUDGET
2009 2009
2008 PROPOSED SERVICE
BUDGET BUDGET NEEDS
ARTS AND CULTURE INITIATIVES
ARTS AND CULTURE BOARD 100,000 100,000 110,000
PUBLlC ART RESERVE FUND 25,000 25,000 25,000
CUL TURAL AFFAIRS OFFICE 1031697 106,758 106,758
COMMITMENT TO CUTURAL CAPITALS 35,000 75,000 75,000
OTHER 351,574
263,697 306,758 668,332
FESTIV ALS/PUBLIC CELEBRATIONS
LOYALIST HERITAGE FESTIVAL 3,000 3,000 3,000
JAZZ AND BLUES FESTIVAL 15,000 15,000 50.000
FESTIVAL de la BAlE FRANCAIS 5,000 5,000 5,000
OTHER 60,000 60,000 125,700
OLYMPIC TORCH RELAY- COMMITMENT MADE fO,QOO - 10,000
ACADIAN GAMES - CITY PROPOSAL ACCEPTED 25,000 25,000
83,000 118,000 218.700
.~
SOCIAL DEVELOPMENT SUPPORT
UNBSJ CAPITAL CAMPAIGN 200,000 200,000 200,000
SENJOR CITIZENS CENTER ( free rent) 31,000 31 ,000 31,000
HUMAN DEVELOPMENT COUNCIL (free rent - 8,000) 48,000 48,000 68,000
P.R.U.D.E. (free rent) 22.000 22,000 22,000
ABrLrTY ADVISORY COMMITTEE 3,000 3,000 40,000
SEAFARER'S MISSION 1 t 500 1,500 11500
YOUTH CABINET 1.500 1,500
OTHER 5,000 218,372
NEIGHBOURHOOD DEVELOPMENT 150,000 162tOOO 175,000
KEY INDUSTRlES 3D, QOO 30,000
NON-PROFrT HOUSlNG ASSISTANCE PROGRAM 59~OOO 50,000
(Council Policy)
462,000
549tOOO
835.872
11
M & C # 20 09
J a n u a r y 1 7, 2 0 09
H i s W o rs h i p M a y o r I v a n C o u r t
A n d M em b e rs o f C o mm o n C o u n c i l
Y o u r W o rs h i p a n d M embe rs o f C o u n c i l :
S : 20 09 :
UB J E CT O P E R A T I N G BU D G ET K E Y DE C I S I O N S R E Q UI R E D O F C O U N CIL
A tt a c h e d , p l e a s e f i n d t h e do c u m e n t a t i o n p r e p a r e d o n t h e b a s i s o f t h e f o l l o w i n g “ po li c y
d i r e ct i on s” a s d i s c u ss e d b y C o un c il l a s t w ee k .
Th e d o c u m e n t a t i o n :
x
R e p r e s e n t s t h e c o s t s a s s ub m i tt e d o v e r w h i c h C o u n c i l h a s l i tt l e o r n o c o n t r o l
( s t r ee t - li g h t i n g , c i t y h a l l r e n t , i n s u r a n c e , d e b t c h a r g e s , a ss e ss m e n t c h a r g e s , e t c . )
x
R e c o g n i z e s t h a t C o un c i l w o u l d a pp e a r t o w a n t t o m o v e fo r w a r d w i t h upd a t i n g
t h e m un i c i p a l p l a n a n d t h e r e f o r e t h e r e qu e s t f r o m C o mm un i t y P l a n n i n g r e ma i n s
a s s ub m i tt e d .
x
R e c o g n i z e s t h a t t h e 20 0 8 B ud g e t i n c l ud e d o n l y a p a r t i a l s t e p a t i n c r e a s i n g t h e
C i t y ’ s e ff o r t s t o b e tt e r c o mm u n i c a t e i n t e r n a l l y a n d e x t e r n a ll y. T h e r e s u l t s a r e
t h a t t h e C o mm un i c a t i o n Bud g e t r e ma i n s a s r e qu e s t e d .
x
T h e 2 0 09 Bud g e t s fo r t h e P o l i c e C o m m i ss i o n , F ir e D e p a r t m e n t , M un i c i p a l
O p e r a t i o n s a nd o t h e r s ma ll e r d e p a r t m e n t s h a v e a ll b ee n c a pp e d a t t h e 2 00 8
l e v e l p l u s 5 % .
x
L e i s u r e S e r v i c e s a n d S u p p o r t t o N e i g h b o u r h o o d s h a v e b ee n c a pp e d a t no t m o r e
t h a n t h e 2 0 08 l e v e l p l u s 8 % .
x
T h e B u d g e t E n v e l o p e s f o r “ A r t s & C u l t u r e I n i t i a t i v e s , F e s t i v a l s & P ub l i c
C e l e b r a t i o n s I n i t i a t i v e s a nd S o c i a l D e v e l o p m e n t I n i t i a t i v e s ” h a v e b ee n h e l d a t
2
R e po r t t o C o mm o n C oun c il P ag e
Sub j ec t : 200 9 O p e r a ti n g B udg et
t h e 20 0 8 A p p r o v e d B ud g e t L e v e l p l u s a n y c o mm i t m e n t s a lr e a d y ma d e b y
C o un c i l .
P r o c ee d i n g i n t h i s f a s h i o n e s t a b li s h e s a P r e li m i n a r y T a x R a t e a s b e i n g $1 . 7 8 c e n t s , o r 1 . 5
c e n t s l e ss t h a n t h a t w h i c h c u r r e n t l y e x i s t s .
I t i s f r o m t h i s b a s e l e v e l t h a t C o mm o n C o u n c i l m u s t ma k e a s e ri e s of d i ff i c u l t d e c i s i o n s.
Th e s e d e c i s i o n s g o r i g h t t o t h e h e a r t o f c o s t a nd s e r v i c e e x p e c t a t i o n s.
S , :
P E C I F I C A LLY T H E K E Y D E C I S I O N S A RE
1. Is C o mm o n C o un c i l p r e p a r e d t o a d d a l l o r a p o r t i o n o f t h e a d d i t i o n a l r e qu e s t
( $6 5 3 , 0 00 ) o v e r a n d a b o v e t h e 5 % f r o m t h e P o li c e C o mm i ss i o n i n o r d e r t o
c o n t i n u e t h e s am e l e v e l o f s e r v i c e i n 20 0 9 ?
2. Is C o mm o n C o un c i l p r e p a r e d t o a d d a l l o r a p o r t i o n o f t h e a d d i t i o n a l r e qu e s t
( $9 9 8 , 0 00 ) , o v e r a nd a b o v e t h e 5 % , f r o m t h e T r a n s i t C o mm i ss i o n i n o r d e r t o :
a. R e f l e c t t h e k n o w n o v e r e x p e n d i t u r e i n 2 0 08 a p p r o x i ma t e l y $50 0 , 0 00 .
b. To ma i n t a i n t h e s am e l e v e l o f s e r v i c e i n 2 00 9 , t h e r e ma i n i n g $ 5 00 , 00 0
3. Is C o un c il p r e p a r e d t o a dd a ll o r a p o r t i o n o f t h e i d e n t i f i e d n ee d s f o r i m p r o v e d
r o a d m a i n t e n a n c e , i . e . s p e c i f i c a l l y , t h e A s ph a l t R e s u r f a c i n g P r o g r am , o v e r a n d
a b o v e t h e 5 % -
( $1 . 3 M i l l i o n ) ?
4. Is C o un c il p r e p a r e d t o li m i t i t s c o m m i t m e n t t o E m e r g e n c y M e a s u r e s
O r g a n i z a t i o n t o 5 % , o r w i ll C o un c il e n t e r t a i n p r o v i d i n g a p o r t i o n o f t h e a dd i t i o n a l
fund s r e q u e s t e d i n o r d e r t o a d v a n c e t h e p r e p a r a t i o n o f t h e C o mm u n i t y ’ s
E m e r g e n c y C o n t i n g e n c y P l a n s, g i v e n t h e i n c r e a s e i n c o mm u n i t y r i s k ?
5. Is C o un c il p r e p a r e d t o m a i n t a i n t h e b ud g e t e n v e l o p e fo r t h e f i n a n c i n g o f C a p i t a l
i t e m s f r o m C u rr e n t O p e r a t i n g R e v e nu e s a t $ 6 4 6 , 0 00 , a s r e f l e c t e d i n t h e s e
d o c u m e n t s a nd b a s e d o n s o un d f i s c a l ma n a g e m e n t p r i n c i p l e s , o r t o b e f a i r ,
w o u l d C o un c il p r e f e r t o i n j e c t s o m e f l e x i b i li t y i n t h i s bud g e t l i n e i n o r d e r t o fun d
o t h e r i t e m s o f p a r t i c u l a r i n t e r e s t t o C o u n c i l ?
6. Is C o un c il p r e p a r e d t o c a p i t s o w n b u d g e t e n v e l o p e a t t h e 20 0 8 B u d g e t p l u s 5 %
a nd t h e c o m m i t m e n t s a lr e a d y ma d e b y C o un c il . T h e c o n s e qu e n c e ma y b e a n
o v e r e x p e nd i t u r e s h o u l d C o un c i l c h oo s e t o e n g a g e t h e n e c e ss a r y ou t s i d e
C i t y o f Sa i n t J oh n 20 0 9 O p e r a t i ng B u d g e t – J a nua r y 20 09
3
R e po r t t o C o mm o n C oun c il P ag e
Sub j ec t : 200 9 O p e r a ti n g B udg et
e x p e r t i s e r e l a t e d t o a P ub l i c I n q u i r y , o r c h a n g e s t o s o m e of t h e m o r e m und a n e
o p e r a t i o n a l p r a c t i c e s t h a t h a v e d e v e l o p e d o v e r t h e y e a r s .
7. Is C o un c i l ’ s d i r e c t i o n t o s t a ff t o a d v i s e t h e f o l l o w i n g o r g a n i z a t i o n s t h a t t h e C i t y i s
n o t a b l e t o s up p o r t t h e i r r e qu e s t s f r o m t h e A r t s a nd C u l t u r e C o mm u n i t y ?
a. T h e I m p e ri a l T h e a t r e C a p i t a l C am p a i g n
b. T h e S y m ph o n y N B F o und a t i o n
c. S y m ph o n y N B
d. Sa i n t J o h n T h e a t r e C o m p a n y
e. N . B . H i s t o ri c a l S o c i e t y
8. Is C o un c il p r e p a r e d t o e s t a b l i s h i t s S o c i a l D e v e l o p m e n t S upp o r t E n v e l o p e a t
$54 9 , 0 00 c o m p r i s e d o f t h e f o l l o w i n g :
U N B SJ ( C o m m i tt e d ) $2 0 0 , 0 00
N e i g hb o u r h oo d D e v e l o p m e nt 162 , 0 00
A b i l i t y A d v i s o r y C o m m i tt ee 3 , 000
S e afar e r ’ s M i ss i on 1 , 500
Y o u t h C a b i n et 1 , 500
C o n t i nu a t i o n o f fr ee r e n t i n t h e M ark e t t o 61 , 0 00
S e n i o r R e s o u r c e C e n t e r , H u m a n
D e v e l o p m e n t C o un c il a nd P r ud e
Gra n t t o t h e H u m a n D e v e l o p m e n t C o un c il 40 , 0 00
K ey I ndu s t r i es 30 , 0 00
N o n P r o f i t H o u s i n g A s s i s t a n c e P r o g ram 50 , 0 00
TOT AL $ 549 , 000
T h e r e s u l t i s t h a t t h e C i t y w i l l n o t b e c o n t r i bu t i n g t o H o s p i c e , t h e Y M C A
R a i nb o w s P r o g r am , c r e a t i n g , o r c o n t r i b u t i n g t o a R e s o u r c e C e n t e r f o r Yo u t h .
9. Is C o un c il p r e p a r e d a t t h i s po i n t i n t i m e t o ma k e a d i s t r i bu t i o n o f i t s $ 60 , 00 0
d i s c r e t i o n a r y F e s t i v a l s / P ub l i c C e l e b r a t i o n s Bud g e t a s fo l l o w s :
C i t y o f Sa i n t J oh n 20 0 9 O p e r a t i ng B u d g e t – J a nua r y 20 09
4
R e po r t t o C o mm o n C oun c il P ag e
Sub j ec t : 200 9 O p e r a ti n g B udg et
Fund y Ba y F e s t i v al 5 , 000
M i nd C ar e N . B . – S t r ee t H o c k ey Fund ra i s er 5 , 000
O r g a n i z e rs o f P a v i li o n C up C h a l l e n ge 5 , 000
C o n t r i bu t i o n s t o F i r ew o rks – N ew Y e ar D ay 5 , 000
F i r ew o rks – C a n a d a D ay 5 , 000
N . B . D a y P ara de 1 , 000
Fund i n g f o r t h e S e n i o r R e s o u r c e C e n t er 3 , 000
P ub li c C e r e m on i e s R e m e m b ra n c e D ay 2 , 000
TOT AL $31 , 000
T hu s , l e a v i n g $ 2 9 , 0 00 a v a i l a b l e t o C o u n c i l t o d e a l w i t h o t h e r r e qu e s t s t h a t
w ill c o m e f o r w a r d d u ri n g t h e y e a r .
10. Is C o un c il p r e p a r e d t o a d v i s e t h e C h e rr y B r o o k Z o o t h a t i t i s un a b l e t o p r o v i d e
s u s t a i n a b l e op e r a t i n g f u nd s a s r e qu e s t e d ?
R e s p e c t fu ll y s ub m i tt e d ,
T e rr e n c e L . To tt e n , F C A
CI TY M A N A G E R
A tt a c h m e n t
C i t y o f Sa i n t J oh n 20 0 9 O p e r a t i ng B u d g e t – J a nua r y 20 09
5
R e po r t t o C o mm o n C oun c il P ag e
Sub j ec t : 200 9 O p e r a ti n g B udg et
C i t y o f Sa i n t J oh n 20 0 9 O p e r a t i ng B u d g e t – J a nua r y 20 09