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2002-09-16_Minutes 89-262 COMMON COUNCIL SEPTEMBER 16, 2002 At a meeting of the Common Council, held at the City Hall in the City of Saint John, on Monday, the sixteenth day of September, AD. 2002, at 7:00 o'clock p.m. present Shirley McAlary, Mayor Deputy Mayor White and Councillors Ball, Chase, Court, Desmond, Fitzgerald, Fitzpatrick, Teed, Titus and Trites - and - Messrs. 1. Totten, City Manager; J. Nugent, City Solicitor; A Beckett, Commissioner of Finance and Commissioner of Corporate Services; P. Woods, Deputy City Manager; P. Groody, Commissioner of Municipal Operations; W. Butler, Commissioner of Community Services; J. Baird, Commissioner of Planning and Development; W. Edwards, Commissioner of Buildings and Inspection Services; S. Galbraith, Director of Works; P. Hanlon, Manager of Water and Sewerage Services; E. Giffin, Senior Project Engineer, Municipal Operations; J. McDevitt; Budget Control Officer, Municipal Operations; P. Barsalou, Superintendent, Municipal Operations; G. Tait, Fire Chief; Acting Inspector W. Reid, Police; Mrs. M. Munford, Common Clerk; and Ms. C. Mosher, Assistant Common Clerk. 1. MeetinQ Called To Order - Prayer Mayor McAlary called the meeting to order, and Rev. Ronald Curtis of the Central United Baptist Church offered the opening prayer. 2. Approval Of Minutes On motion of Councillor Desmond Seconded by Councillor Trites RESOLVED that the minutes of the meeting of Common Council, held on September 9, 2002, be approved. Question being taken, the motion was carried. 3. Approval of AQenda On motion of Councillor Desmond Seconded by Deputy Mayor White RESOLVED that the agenda of this meeting be approved. Upon Councillor Fitzpatrick's indication that he wished to make an announcement, the Mayor suggested that he could do so at this time. * Added Item On motion of Councillor Trites Seconded by Councillor Titus RESOLVED that an announcement by Councillor Fitzpatrick be added to the agenda of this meeting as item 3A Question being taken, the motion was carried. *3A. Announcement Councillor Fitzpatrick, referring to the controversy with respect to Canadian Blood Services with a blood laboratory in Saint John and a new one being built in Moncton, advised of a television show airing on Channel 10 on September 17, 89-263 COMMON COUNCIL SEPTEMBER 16, 2002 2002 through which people could call in to ask questions and express their concerns in this regard. The Mayor called for the question on the motion to approve the agenda. Question being taken, the motion was carried. 4. Saint John - The Next Decade On motion of Councillor Fitzpatrick Seconded by Councillor Titus RESOLVED that the letter from the City Manager submitting, further to Council's July 8, 2002 resolution asking for his view of the future of the community, a document - The City Of Saint John - The Next Decade, be laid on the table until the end of the budget process. Question being taken, the tabling motion was carried with Deputy Mayor White and Councillor Chase voting "nay". 5. Citizen EnQaQement Pilot Project With Service New Brunswick Consideration was given to a report from the City Manager advising that Service New Brunswick (SNB) has approached the City to participate in an "e- government" Citizen Engagement Pilot Project to measure the public's interest in using this channel as a means of providing input and discussing issues relative to government actions and, in addition, provide the opportunity for the public to enter into discussions on key issues through the use of an electronic discussion board, with SNB handling all of the technical requirements and the University of New Brunswick assisting with the compilation of results; also advising that input will be sought on services, including fire, roads and streets, economic development, police, recreation and leisure, community facilities and transit and, as it is recognized that some citizens would prefer more traditional communication lines, paper versions of the citizen engagement document will be made available at a number of City facilities and the SNB customer centre to be completed and returned to the City where staff will ensure the information is entered into the on-line version; and further advising that staff is currently preparing an information brochure on the 2003 budget, making reference to the on-line consultation process and asking for people's participation, to be distributed to all properties in the City as well as made available at a number of City facilities, and the current timetable would see the on- line consultation being available at the end of September for approximately three weeks with an initial summary of the information received to be provided to Council in early November. A motion was proposed by Councillor Titus and seconded by Deputy Mayor White to receive and file the above report. Mr. Totten suggested that, with Council's permission as the above report would tie into the discussion on the Commissioner of Finance's financial overview, it might be appropriate to deal with the financial overview followed by the above report. On motion of Councillor Titus Seconded by Deputy Mayor White RESOLVED that agenda item 13 be brought forward for consideration at this time. Question being taken, the motion was carried. 13. Financial Overview - 2003 BudQet Consideration was given to a report from the Commissioner of Finance providing a financial overview as requested as part of the 2003 budget calendar approved by Council on August 19, 2002, it being important for Council before setting out to balance the budget for 2003 to deal with three key areas - (1) the reason for the budget shortfalls, (2) the community's willingness and ability to pay for government services, and (3) results; presenting for Council's consideration the following strategies in moving forward, given the context of the budgetary challenges and a desire to move 89-264 COMMON COUNCIL SEPTEMBER 16, 2002 away from short-term solutions: (a) realign/reduce services, (b) alternative service delivery mechanisms, (c) improve accountability, and (d) increase diversification of revenues; and recommending that this report be received and filed. Mr. Beckett noted the 2003 financial forecast presented to Council on May 21,2002 and, through a computer-aided presentation, highlighted again the 2003 key revenue and expenditure projections, the City's current situation and the challenges with which the City is faced in 2003, noting the projected deficit of approximately $5.5 to $5.6 million in 2003, translating into an 8%% increase from the current tax rate of $1.72 to $1.86. As for reasons for the shortfall, Mr. Beckett made the observation that the revenue of the City, in operating at the same level of expenditure as it was ten years ago, was not growing at the same rate as its expenditures, the inflationary component alone increasing by at least 2 to 2%%; not considering the pressures from an aging infrastructure and increasing service demands that go along with that and also that, in terms of the community's ability / willingness to pay, the City of Saint John, compared to Fredericton and Moncton, has the lowest individual income, the lowest family income, the highest poverty rate, the oldest housing stock, the lowest level of education of its public, the fewest number of owner/occupied homes and the highest property tax rate. Mr. Beckett expressed the view that the suggestion from the Board of Trade and members of the public that there was a need for an operational review of City services indicated that there was concern at times about value being delivered for the property taxes being paid, being in a consumer-driven society where people expect value for money, thus the need to address that over the long-term so as to be able to demonstrate that what the City was doing and the services being provided were adding value to the community and targeted towards the types of expectations of municipal services that ratepayers have; and noted that agenda item 5 on the issue of citizen engagement was an attempt to solicit input from members of the public on what they feel is important and where the City should be focusing its limited resources in positioning the community well for the future, advised that a careful reduction and realignment of services, with at least a 10% to 15% reduction in operating expenditures, was required to achieve a balanced budget in 2003 which, in considering the percentage of revenue made up of personnel cost, would mean cutting the number of civic employees by between 80 to 100 looking at City departments, agencies, boards and commissions so as to carefully rationalize the services being provided, the level of staffing and ensuring that there is no overlap in those; and commented in terms of diversifying revenues so that the City is not as dependent on the tax base. On motion of Councillor Titus Seconded by Deputy Mayor White RESOLVED that the above reports be received and filed. During discussion Councillor Chase suggested that, rather than a motion to receive and file, Council should invite the five local MLAs who are part of the current Government to be present during the City's budget process on an ex officio basis in the same manner as the Mayor is an ex officio member of City committees; and Mr. Beckett commented on the Citizen Engagement Pilot Project. Councillor Teed moved a motion, which was seconded by Councillor Fitzpatrick, that the motion be put, and the Mayor called for the question on the motion to receive and file the reports under agenda items 5 and 13. Question being taken, the motion was carried with Councillor Chase voting "nay". 6. Pipeline CrossinQ AQreement - Sewer Line On Smythe Street Read a report from the City Manager submitting a copy of correspondence from Maritimes & Northeast Pipeline to Municipal Operations with respect to a proposed pipeline agreement in that, in conjunction with the Harbour Passage Project, the City has agreed to relocate a few outfalls that would otherwise detract from the trail, and the most effective way to relocate the sewer line that bisects the Smythe Street parking lot involves a crossing of Maritimes & Northeast Pipeline's natural gas pipeline near the entrance to Long Wharf. 89-265 COMMON COUNCIL SEPTEMBER 16, 2002 On motion of Deputy Mayor White Seconded by Councillor Trites RESOLVED that as recommended by the City Manager, the City of Saint John enter into a crossing and parallelling consent agreement with Maritimes & Northeast Pipeline, subject to the terms and conditions contained in the submitted correspondence, for the purpose of facilitating the relocation of a sewer line on Smythe Street, and the Mayor and Common Clerk be authorized to sign the agreement. Question being taken, the motion was carried. 7. Tender For Contract 2002-35 On motion of Councillor Trites Seconded by Councillor Desmond RESOLVED that as recommended by the City Manager, Contract 2002-35, Smythe Street sewer construction, be awarded to the low tenderer, Fairville Construction Ltd., at the tendered price of $95,417.00, as calculated based upon estimated quantities, and the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 8. Grant Of Easement - AnchoraQe Avenue Read a report from the City Manager advising that Gary Spicer, the intended purchaser of a lot owned by David Buckle located along the Saint John River near the Cedar Point Subdivision, has requested permission to install and maintain water and sewer lines over the front portion of the City land fronting on Anchorage Avenue, and the suggested fee for granting an easement is $500.00 with Mr. Spicer to be responsible to remediate the City land and use a contractor with the applicable liability insurance. On motion of Councillor Titus Seconded by Councillor Trites RESOLVED that as recommended by the City Manager, the City of Saint John grant an easement in favour of the current owner and future owners of PID Number 52472 over a 10 m2 :t portion of PID Number 55157408, Anchorage Avenue, for $500.00 plus HST (if applicable) and the cost to prepare the applicable plan; the easement shall be limited to the installation, maintenance, repair or replacement of water and sewer lines, on the following terms and conditions: (1) the installation, maintenance, repair or replacement of the water and sewer lines shall be at the sole means and expense of the current or future owners of PID Number 52472, (2) the owner of PID Number 52472 shall, after every occurrence, reinstate the surface of PID Number 55157408 to a condition equal to or better than existing prior to the disturbance (meaning the installation, maintenance, repair or replacement of any water and/or sewer lines; and (3) any work on PID Number 55157408 must be undertaken by a contractor with liability insurance in an amount not less than $2 million; the City of Saint John must be co-named co-insured in the contractor's liability insurance policy during that period in which the contractor is performing any installation, maintenance, repair or replacement work on the subject water and sewer lines and proof of such delivered to the City of Saint John prior to each and every work occurrence, and further that the Mayor and Common Clerk be authorized to sign the agreement. Councillor Fitzpatrick asked the total cost to the City in the above regard including staff's time and legal costs, and proposed an amendment to the motion, which was seconded by Councillor Desmond, that the owner be charged the amount of the City's cost in staff time and legal fees; and the Mayor suggested that Council should pass the motion as recommended, and subsequently adopt a motion to request the City Manager to bring in a policy on easement charges. Question being taken, the motion was carried. 89-266 COMMON COUNCIL SEPTEMBER 16, 2002 On motion of Councillor Desmond Seconded by Councillor Trites RESOLVED that the City Manager be requested to look at the above and other issues in terms of cost recovery. Question being taken, the motion was carried. 9. Expropriation Of Land Behind 41-49 Ocean Court Consideration was given to a report from the City Manager advising of the identification of a vacant parcel of land behind 41-49 Ocean Court as the optimal site to construct an elevated storage reservoir for the West Side and the need for a 6-mm wide easement between 41-49 Ocean Court to service and access the site; also advising of the negotiations with David and Marie Peacock, the owners of 41-49 Ocean Court (PID Number 55013908), staff having offered $9,800 as compensation for the fee simple interest in PID Number 55013908 as well as a 6-metre wide easement through 45-49 Ocean Court while Mr. Peacock maintains that his position of $30,000 is more appropriate; and also advising that, although to expedite the process staff could recommend the acquisition of the parcel for $30,000, this would prejudice further acquisitions, forcing the City to pay larger compensations than the market requires. On motion of Councillor Titus Seconded by Councillor Trites RESOLVED that as recommended by the City Manager, Common Council authorize the City Solicitor or his designate to initiate and proceed with the expropriation of the fee simple absolute interest in PID Number 55013908 - 41-49 Ocean Court, and a 6-metre wide right-of-way and easement for municipal services over and along PID Numbers 399402 and 399394, as generally shown on the submitted plan, for the purpose of constructing, operating, inspecting and maintaining a water stand pipe, and further that the Mayor and Common Clerk be authorized to execute all documentation required in the expropriation proceedings. (Councillor Fitzpatrick withdrew from the meeting.) Question being taken, the motion was carried with Councillor Chase voting "nay". 10. Subdivision I Sale Of 340 Metcalf Street Read a report from the City Manager recommending the sale of urban renewal land at 340 Metcalf Street, the proceeds from the sale to be shared as per the November 1968 agreement which calls for 50%,20% and 30%, respectively, of the proceeds to CHMC, the Province of New Brunswick and the City of Saint John. On motion of Councillor Titus Seconded by Councillor Desmond RESOLVED that as recommended by the City Manager, the City of Saint John subdivide and sell a 1,500 m2 :t portion of PID Number 414276 - 340 Metcalf Street (as generally shown on the submitted plan) to AD. Garland Professional Corp. for $43,500 plus HST, on or before October 31, 2002, and the sale be subject to the following conditions: (1) that Dr. Garland secure a satisfactory Phase 1 environmental audit of PID Number 414276, (2) that Dr. Garland be permitted to apply to the Planning Advisory Committee for any necessary variances required to facilitate this development, and (3) the City of Saint John will provide an appointment of agent form to permit the purchaser's solicitor to register title to the land under the Land Titles Registry System prior to closing, and further that the Mayor and Common Clerk be authorized to sign the transfer-related documents. Question being taken, the motion was carried. 11. Lilv Lake Pavilion Consideration was given to a report from the City Manager advising that, although the Saint John Horticultural Association had earlier indicated that a decision on 89-267 COMMON COUNCIL SEPTEMBER 16, 2002 renovation of the Lily Lake Pavilion would hopefully be forthcoming in April 2002 and in recent conversations the Association requested that the City advise the latest date at which the Association could provide its business plan to the City for the renovation of the Pavilion, as time goes by staff is becoming increasingly concerned about the liability risk to the City of the vacant building; and noting that the City Solicitor has advised that the City of Saint John has sole interest in the Lily Lake Pavilion. On motion of Councillor Court Seconded by Councillor Trites RESOLVED that as recommended by the City Manager, (1) the Saint John Horticultural Association be notified that it may present a business plan for the renovation of the Lily Lake Pavilion to the City of Saint John on or before October 31, 2002, and (2) if the above-mentioned business plan is not received by October 31,2002, the City Manager is authorized to proceed with the demolition of the Pavilion, with associated costs charged to the 2002 operating budget, and (3) the City Manager be directed to advise the Saint John Horticultural Association of the above direction. Councillor Teed expressed the view that there was something fundamentally wrong in that (1) the Association has been negotiating and working on this with the City Manager and he understood that talks broke down and nobody has initiated them; (2) he did not understand why the City would want to tear down a building without knowing the cost; (3) if the building has been used, as he understood, by the City for storage, where would that storage go; (4) he did not know why the City would be tearing down a building that was structurally sound and there must be some use for it; and (5) it appeared as if City staff deliberately allowed the building to deteriorate. (Councillor Fitzpatrick re-entered the meeting.) Question being taken, the motion was carried with Councillor Teed voting "nay". 12. Risk Of Accidental Orimulsion And Oil Spills On motion of Deputy Mayor White Seconded by Councillor Titus RESOLVED that the report from the City Manager providing an overview of the consultant's assessment and excerpts from the executive summary of a comparative ecological risk assessment of accidental orimulsion and fuel oil no. 6 spills in the Bay of Fundy conducted by Golder Associates Inc. in support of the environmental impact assessment process with respect to the New Brunswick Power Coleson Cove Generating Station's proposal to burn orimulsion, such refurbishment to allow the plant to maintain its overall capacity and extend its life to 2030, be received and filed. Question being taken, the motion was carried. 14. Taxicab Bv-Iaw - SmokinQ In Taxicabs Consideration was given to a report from the City Solicitor further to Council's September 9, 2002 referral of the proposition that no driver or passenger shall smoke cigarettes in a taxi licensed by the City of Saint John, submitting the text of a draft amendment to the Taxicab By-Law which would: (a) disallow a taxicab operator's smoking while operating a taxicab; (2) require the taxicab owner to prominently display a "no smoking" sign in the cab; and (3) permit an operator to refuse to transport a passenger who does not agree to refrain from smoking in the cab or who, after beginning to smoke in the taxicab refuses to cease doing so when requested by the taxicab operator, and expressing the opinion that the Municipality does not have the authority to prohibit a passenger from smoking in a taxicab. Councillor Trites proposed a motion, which was seconded by Councillor Titus, to refer the above matter to whatever process was put in place to deal with the Smoking By-law. The Mayor advised that, while that was the motion made at the last meeting with respect to this issue, the City Manager reminded her of Council's motion as set out in the City Solicitor's report under item 15; and suggested that Council, for both 89-268 COMMON COUNCIL SEPTEMBER 16, 2002 items 14 and 15, could give the proposed by-laws first and second readings and, prior to third reading, agree to have the citizens come before Council at a time other than a regular Council meeting. Councillor Trites, in referring to the September 9, 2002 Council minutes, noted the motion proposed by him and seconded by Councillor Titus, to refer the matter of smoking in taxicabs to whatever process was put in place to deal with the Smoking By-law, and that the Mayor accepted the motion as a referral to the City Manager and the City Solicitor; and suggested that, although Council had the City Solicitor's report, Council should have the City Manager's report on the suggested process. The Mayor asked if it were the intent to include both items 14 and 15 in the referral motion. 14 15. Bv-Iaw To Prohibit SmokinQ In Indoor Public Places On motion of Councillor Trites Seconded by Councillor Titus RESOLVED that the report from the City Solicitor under agenda item 14, and the City Solicitor's report under agenda item 15, the latter submitting the text of a draft by-law prepared in conformity with Council's resolution of September 3, 2002 referring the Environment Committee's presentation to the City Manager and the City Solicitor to come back with a one hundred percent smoke free by- law, be referred to the City Manager for a report on a suggested process to deal with the Smoking By-law. Question being taken, the motion was carried. The Mayor asked that the letters regarding the proposed by-law to prohibit smoking in public places, under agenda item 23, as well as three other letters in this regard (copies of which were distributed to the Council members at this meeting) be brought at this time. 23(a) Hilton Saint John, (b) Heart And Stroke Foundation Of New Brunswick, (c) O'Leary Entertainment Ltd., (d) Uptown Saint John Inc., (e) Canadian Restaurant And Foodservices Association, Canadian Cancer Society Yvonne M. Belliveau, Peter And Kathy Ferguson Re Bv-Iaw To Prohibit SmokinQ In Public Places On motion of Deputy Mayor White Seconded by Councillor Trites RESOLVED that the letters regarding the proposed new by-law to prohibit smoking in all public places in the City from the Hilton Saint John, the Heart and Stroke Foundation of New Brunswick, O'Leary Entertainment Ltd., Uptown Saint John Inc., the Canadian Restaurant and Foodservices Association, the Canadian Cancer Society - New Brunswick Division, Yvonne M. Belliveau, and Peter and Kathy Ferguson be referred to the City Manager. Question being taken, the motion was carried. (Councillors Ball and Fitzpatrick withdrew from the meeting as they were not present for the September 9, 2002 public hearing for the proposed re-zoning of 345 Boars Head Road.) 16. ZoninQ Bv-Iaw Amendment To Re-Zone 345 Boars Head Road On motion of Councillor Desmond Seconded by Councillor Fitzgerald RESOLVED that the by-law entitled, "By-law Number C.P. 100-601 A Law To Amend The Zoning By-law Of The City Of Saint John", insofar as it concerns re-zoning an area of land located at 345 Boars Head Road (portions of PID Numbers 55152599 and 00051771), having an area of approximately 26.5 hectares (65 acres), from "R-1 B" One Family Residential, "R-2" One and Two Family Residential and "RS-2" One and Two Family Suburban Residential to "R-2" One and Two Family Residential and "TH" Townhouse classification, be read. 89-269 COMMON COUNCIL SEPTEMBER 16, 2002 Question being taken, the motion was carried. The by-law entitled, "By-law Number C.P. 100-601 A Law To Amend The Zoning By-law Of The City Of Saint John", was read in its entirety. On motion of Councillor Desmond Seconded by Deputy Mayor White RESOLVED that the by-law entitled, "By-law Number C.P. 100-601 A Law To Amend The Zoning By-law Of The City Of Saint John", insofar as it concerns re-zoning an area of land located at 345 Boars Head Road (portions of PID Numbers 55152599 and 00051771), having an area of approximately 26.5 hectares (65 acres), from "R-1 B" One Family Residential, "R-2" One and Two Family Residential and "RS-2" One and Two Family Suburban Residential to "R-2" One and Two Family Residential and "TH" Townhouse classification, be read a third time and enacted and the Corporate Common Seal be affixed thereto. Question being taken, the motion was carried. Read a third time the by-law entitled, "By-law Number C.P. 100-601 A Law To Amend The Zoning By-law Of The City Of Saint John". 17. PlanninQ Advisorv Committee - Subdivision 345 Boars Head Road On motion of Councillor Titus Seconded by Councillor Trites RESOLVED that as recommended by the Planning Advisory Committee, Common Council (1) assent to Phase 1 of the Cambridge Estates Subdivision, 345 Boars Head Road, illustrating ten (10) serviced residential lots, including the proposed new public street, and to any necessary municipal services or public utility easements; (2) authorize the preparation and execution of one or more City/developer subdivision agreements to ensure provision of the required work and facilities, including detailed site and drainage plans that would include a new storm sewer pipe of adequate diameter installed from the proposed residential development directly to the north side of Boars Head Road, and such plans be subject to the approval of the Chief City Engineer; (3) authorize cost sharing outside the limits of the proposed subdivision in accordance with Section 26 of the Subdivision By-law; and (4) accept a cash-in-lieu land for public purposes dedication for Phase 1 of the Cambridge Estates Subdivision. Question being taken, the motion was carried. 18. Resolutions For Cities Of New Brunswick Association Read a letter from Councillor Teed submitting, further to the Cities of New Brunswick Association's request for resolutions for possible consideration at the forthcoming meeting, draft resolutions. (Councillors Ball and Fitzpatrick re-entered the meeting.) On motion of Councillor Teed Seconded by Councillor Desmond RESOLVED that the submitted resolutions with regard to (1) tax rebate for public transportation, (2) tax relief on municipal property, (3) repair of housing deficiencies by tenants, (4) right to share accommodations and improve housing accommodations for persons receiving income assistance, (5) cost of living increases for persons on income assistance, (6) control of scooters, and (7) proposal for payment for certain police services by Federal and Provincial authorities be approved and forwarded for consideration at the forthcoming meeting of the Cities of New Brunswick Association. Deputy Mayor White suggested that, as resolutions previously forwarded by the City to the spring meeting of the Association were sent back because they did not contain enough background information, the above resolutions should be forwarded to 89-270 COMMON COUNCIL SEPTEMBER 16, 2002 the Executive Director of the Association before being sent to the meeting to see if the content is appropriate. Councillor Trites made the observation that, as the sponsoring city has the responsibility to provide background information on the resolutions, Council should discuss the above resolutions on an individual basis to determine whether to accept or reject them. On motion of Councillor Trites Seconded by Deputy Mayor White RESOLVED that the above resolutions be laid on the table for one week for discussion on an individual basis. Question being taken, the tabling motion was carried. 19. Sandy Point RoadlKennebecasis Drive Water And SeweraQe Loop Extension Project On motion of Councillor Ball Seconded by Councillor Teed RESOLVED that Council request the City Manager and senior staff for an update report as soon as possible as to the progress of the Sandy Point Road/Kennebecasis Drive water and sewerage loop extension regarding consultations, surveying, designing, engineering, financing and its inclusion in the upcoming budget process. Question being taken, the motion was carried. 20. City Emplovees And The United Way On motion of Councillor Trites Seconded by Councillor Titus RESOLVED that the letter from Councillor Titus recognizing and celebrating, on behalf of the Board of Directors of the United Way of Greater Saint John and the 2002 Campaign Cabinet chaired by Tom Davidson, municipal employees for their community spirit, year after year continuing to donate to the United Way and for volunteering, be received and filed and a copy be forwarded to the Presidents of the four City Locals and to the senior management group. Question being taken, the motion was carried. 21. Council Procedures Consideration was given to a letter from Councillor Teed advising that a matter has come to his attention which indicates there needs to be a change in the procedures of Council, being that apparently policies are adopted which, over time, are lost sight of or disregarded or not followed without formal change; and expressing the understanding that the Common Clerk has on her own been preparing a listing or directory of policy resolutions and has already prepared an excellent directory of By-laws of Council. A motion was proposed by Councillor Teed and seconded by Councillor Titus that the Common Clerk be requested to expedite her preparation of a policy manual and such be made available to Council so Council may determine what existing policies need to be followed and what needs to be changed, if any. Councillor Titus, in seconding the motion, indicated that he did so on the basis that the Common Clerk was already doing that, and Mrs. Munford confirmed that the Common Clerk's Office maintained the policies and procedures approved by Council and they were available for viewing or reference by any member of Council. On motion of Councillor Desmond Seconded by Deputy Mayor White RESOLVED that the above letter from Councillor Teed be received and filed. 89-271 COMMON COUNCIL SEPTEMBER 16, 2002 Question being taken, the motion was carried. 22. Minister Of Culture And Sport Secretariat City's Receipt Of Prince Of Wales Prize On motion of Councillor Desmond Seconded by Councillor Fitzgerald RESOLVED that the letter from The Honourable Dennis J. Furlong, Minister of Culture and Sport Secretariat, congratulating the City on its receipt of the Prince of Wales Prize for 2002, be received and filed. Question being taken, the motion was carried. 24. Harold E. WriQht - Water Reservoir On Leinster Street On motion of Councillor Desmond Seconded by Deputy Mayor White RESOLVED that the letter from Harold E. Wright asking Council to delay the demolition of the water reservoir on Leinster Street in consideration of its historic significance, and to nominate it and Lily Lake for designation as a national historic site, be referred to the City Manager. Councillor Trites advised that he would not support a referral motion on the basis that the City does not have enough money to plow the streets and fix potholes, and the building in question has been on the agenda for demolition for as long as he could remember. The Mayor suggested that, although the City did not have the money to fix up the building, an interest group in the community might come forward to do so. (Councillor Court withdrew from the meeting.) Question being taken, the motion was carried with Councillor Trites voting "nay". (Councillor Court re-entered the meeting.) 25. Saint John District Labour Council - Labour Bell On motion of Councillor Titus Seconded by Councillor Fitzpatrick RESOLVED that the letter the Saint John District Labour Council asking for support in erecting the Labour Bell as close to the original site where it was erected in the mid-1800s, and the Labour Council would undertake the cost of the project as well as the ongoing maintenance if Council would agree to give it the bell that now sits in front of City Hall and the land to erect it on, be referred to the City Manager for a report to Council. Question being taken, the motion was carried. 26. Rocca Property Management Inc. - Amendment To Section 39 Conditions Of Re-ZoninQ 630 MillidQe Avenue On motion of Councillor Titus Seconded by Councillor Desmond RESOLVED that the application of Rocca Property Management Inc. for an amendment to the Section 39 conditions of re- zoning of 630 Millidge Avenue be referred to the Planning Advisory Committee for a report and recommendation and the necessary advertising be authorized in this regard, with the public hearing to be held on Monday, October 21,2002 at 7:00 o'clock p.m. Question being taken, the motion was carried. 89-272 COMMON COUNCIL SEPTEMBER 16, 2002 27. Saint John Board Of Trade - Mcilveen Drive Extension Project On motion of Councillor Desmond Seconded by Councillor Fitzpatrick RESOLVED that the letter from the Saint John Board of Trade conveying how pleased it is that Common Council, the Province of New Brunswick and Saint John Industrial Parks Ltd. have approved funding to extend Mcilveen Drive in the McAllister Industrial Park, be received and filed. Question being taken, the motion was carried. 28. Senholt Environnmental Services Inc. - M.V. Theodore Too On motion of Councillor Desmond Seconded by Deputy Mayor White RESOLVED that the letter from Senholt Environmental Services Inc. submitting information concerning its current efforts to secure the M.V. Theodore Too character boat and bring it to Saint John, as its home Port, and asking, if it is successful in acquiring it, for a letter of support and support for its future endeavours, be referred to the City Manager for a report to Council. Councillor Desmond's initial motion was to send the group a letter of support, whereupon the Mayor suggested a referral to the City Manager to determine what the group needed from the City. Question being taken, the motion was carried. Adjournment The Mayor advised that the next meeting of Council would commence at 8:00 o'clock a.m., Saturday, September 21,2002 to deal with 2003 budget presentations, and declared the meeting adjourned. Common Clerk