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1992-10-19_Minutes 83-796 COMMON COUNCIL OCTOBER 19, 1992 At a meeting of the Common Council, held at the City Hall in the City of Saint John, on Monday, the nineteenth day of October, AD. 1992, at 4:00 o'clock p.m. present Elsie E. Wayne, Mayor Councillors Chase, Coughlan, Gould, Knibb, Landers, McAlary, Rogers, Trites, A Vincent and M. Vincent - and - Messrs. J. Brown, City Manager; F. Rodgers, City Solicitor; D. Wilson, Commissioner of Finance; C. Robichaud, Assistant City Manager - Operations; 1. Totten, Commissioner of Management Services; J. C. MacKinnon, Commissioner of Environment and Infrastructure Services; P. Groody, Commissioner of Human Resources; S. Bedford, Commissioner of Development Services; S. Armstrong, Director of Engineering; W. D. Todd, Director of Housing and Property Management; D. Logan, Purchasing Agent; G. Tait, Deputy Fire Chief; G. Watson, Assistant Deputy Chief of Police; Mrs. M. Munford, Common Clerk; and Ms. C. Joyce, Assistant Common Clerk. Father W. Fitzgerald of St. Patrick's Roman Catholic Parish offered the opening prayer. On motion of Councillor Knibb Seconded by Councillor Gould RESOLVED that minutes of the meeting of Common Council, held on Tuesday, October 13, 1992, be approved. Question being taken, the motion was carried. The Mayor commented on a mini-bazaar held on October 2 by three day care centres in the City which raised over $200 for the United Way Campaign; and commended the following winners of the colouring contest, whose coloured pictures she displayed at this time: 2-year old Casendra Thomas of the Saint John YM-YWCA Day Care Centre, 3-year old Katy Given of the South End Day Care Centre, and 4-year old Jeffrey Green of the Centenary-Queen Square Day Care Centre for their colouring. (Councillors Coughlan and A Vincent entered the meeting.) The Mayor advised that the Housing and Property Management Department, in conjunction with the Saint John Police Force, will be hosting an open house on October 28 at the Somerset Centre on Somerset Street for the purpose of offering the citizens of Saint John North the opportunity to view the plans for the new North District Police Headquarters and to answer questions and receive comments about the plans for neighbourhood policing. (Councillor Rogers entered the meeting.) The Mayor proclaimed Sunday, October 25 as Columbus Day in recognition of the charitable and community work carried out by the Knights of Columbus; October 25 to 31 as Pastoral Care Week; and October 18 to 24 as Municipal Awareness Week, in the City of Saint John. Councillor Knibb extended condolences to the family of the late Mr. George Stears, a recent member of the Saint John Board of Police Commissioners, who passed away on October 16; and the Mayor extended a message of sympathy to the family of the late Mr. Jack Comeau, an architect who had served on the Preservation Review Board, who passed away on October 17. 83-797 COMMON COUNCIL OCTOBER 19, 1992 On motion of Councillor Knibb Seconded by Councillor A. Vincent RESOLVED that the Common Council of the City of Saint John extend a message of sympathy to the families of the late Mr. George Stears and the late Mr. Jack Comeau. (Councillor Landers entered the meeting.) Question being taken, the motion was carried. Read a letter from Mayor Wayne submitting a copy of a letter from the President of the Federation of Canadian Municipalities advising that FCM has accepted the Chairmanship of the Communications Sub-Committee for the National Task Force on Packaging, which can be used as an opportunity to advance and promote the implementation of the targets and policies in the National Packaging Protocol, and that the first activity of the Sub-Committee targeted at consumers is a Christmas campaign in major shopping centres across Canada to communicate the objectives of the National Packaging Protocol; also advising that, ideally, FCM would like the booth to be staffed by a representative from Environment Canada, the Provincial Ministry of the Environment, and a representative from the local municipality; and requesting that the City of Saint John appoint a representative to assist in staffing the booth. The letter suggests that Councillor Chase, who sits on the Environment Committee, assist at the booth with the help of Claude MacKinnon. On motion of Councillor McAlary Seconded by Councillor Knibb RESOLVED that FCM President Margaret Delisle be advised that Councillor Derek Chase and Commissioner of Environment Claude MacKinnon will assist at the National Packaging Protocol booth in this area on November 26 - 28. Question being taken, the motion was carried. On motion of Councillor Knibb Seconded by Councillor Trites RESOLVED that as recommended by the City Manager, a sum of money, certificate of deposit, letter of credit or guarantee in the amount of $73,000 be accepted from Galbraith Equipment Co. Ltd. as security to ensure the rehabilitation of the gravel pit at 395 Manchester Avenue (NBGIC Number 408294). Question being taken, the motion was carried. On motion of Councillor Knibb Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager, contract 92-25, Coburg Street reconstruction, be awarded to QM Construction Ltd., at the tendered price of $113,811.50, as calculated based upon estimated quantities, and that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Councillor A. Vincent asked if the specifications for the above contract call for shift work or only one shift a day on the basis that, in his opinion, in view of the current rate of unemployment, the City should insist on two or three shifts a day, to which Mr. Robichaud replied in the negative in that the City allows contractors to bid and make up their own work schedule, and the only stipulation for contract 92-25 is that the work must be completed in 40 days and, if the contractor takes longer than 40 days, he is subject to liquidated damages for any inspector, surveying or any other costs expended relative to the job continuing on. Question being taken, the motion was carried with Councillor A. Vincent 83-798 COMMON COUNCIL OCTOBER 19, 1992 voting "nay". Read a report from the City Manager advising the breakdown of the two proposals received for the revision of the City's promotional videos, and that Carota Films extended an offer of a 15% discount if all three jobs are awarded to it, bringing its overall quote to $34,879.78, and Mindseye extended a price of $40,000 of all three jobs are awarded to it; and submitting a recommendation in this regard. On motion of Councillor Rogers Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager, the proposal of Carota Films, at a price of $34,879.78, taxes included, be accepted for the revision of the Tourism Department's three promotional videos. (Councillor M. Vincent entered the meeting.) Question being taken, the motion was carried. Consideration was given to a report from the City Manager advising that Grey Ledge Developments Ltd., for which Common Council by resolution of August 4, 1992 approved a Housing Through Infill Development grant of $103,590 relative to a development on Newman Street, no longer holds an option on the property which means that it no longer qualifies for H.I.D. funding; explaining that, while it was proposed that the Provincially-owned land would be transferred to Grey Ledge Developments Ltd. and it was on this basis that the H.I.D. application was processed, the Province subsequently decided it would transfer the property directly to Saint John Non-Profit Housing Inc., the Newman Street project being a joint development of the Province, Grey Ledge, the Rotary Cub and Saint John Non-Profit Housing Inc.; also explaining, if H.I.D. funding is approved on behalf of Saint John Non-Profit Housing Inc., it would then assign the agreement to Grey Ledge Developments Ltd.; and submitting a recommendation for Council's consideration. On motion of Councillor Knibb Seconded by Councillor Rogers RESOLVED that as recommended by the City Manger, (1) Common Council resolution of August 4, 1992 relative to the approval of Housing Through Infill Development funding for Grey Ledge Developments Ltd. be rescinded; and (2) Common Council approve the Housing Through Infill Development application from Saint John Non-Profit Housing Inc. relative to its project at 3 Newman Street, such grant estimated at $103,590. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor M. Vincent RESOLVED that the letter from The Honourable Gerald S. Merrithew, Saint John's M.P., submitting information on the Citation for Citizenship Award, and encouraging Council to nominate a person within the organization, with the closing date for nominations being December 1 -- be referred to the Nominating Committee. Question being taken, the motion was carried. On motion of Councillor M. Vincent Seconded by Councillor McAlary RESOLVED that the letter from Mr. RD. Chandler asking that the City of Saint John donate the use of City ball fields to the second annual Hideaway Sno-ball Tournament on February 13-14, 1993 -- be received and filed and permission be granted for use of the ballfields in question. 83-799 COMMON COUNCIL OCTOBER 19, 1992 Councillor Knibb initially proposed a motion to refer the above request to the City Manager, whereupon the Mayor advised that the City Manager has informed her that Mr. Robichaud has indicated that it is in order for Council to permit the use of the fields. Question being taken, the motion was carried. On motion of Councillor Coughlan Seconded by Councillor Chase RESOLVED that the letter from Mr. Ellis J. Levine of Century 21 River-Valley Realty Ltd. advising that he has been authorized by C.N. Real Estate to offer for sale a 4.6 acre property, with access off Egbert Street which is off Thorne Avenue, adjacent to the lagoon behind the former Canada Packers property -- be referred to the City Manager. Question being taken, the motion was carried. The Mayor congratulated the Cherry Brook Zoo on receiving its accreditation as a zoological institution. On motion of Councillor Coughlan Seconded by Councillor Gould RESOLVED that a letter be forwarded to Mr. Jack McNamara, Chairman of the Cherry Brook Zoo, extending congratulations on the Zoo's accreditation. Question being taken, the motion was carried. On motion of Councillor Knibb Seconded by Councillor Coughlan RESOLVED that this meeting be adjourned. Question being taken, the motion was carried. Common Clerk