2018-03-26_Agenda Packet--Dossier de l'ordre du joure
City of Saint John
Common Council Meeting
AGENDA
Monday, March 26, 2018
6:00 pm
Council Chamber
Please use Chipman Hill entrance
S'il vous plait utiliser 1'entree Chipman Hill
Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le
bureau du greffier communal au 658-2862.
Pages
1. Call to Order
1.1 Cheque Presentation for Community Grants Recipients
2. Approval of Minutes
2.1 Minutes of March 12, 2018 1 -5
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Stewart McKelvey - Release of Covenant 815-819 Millidge Avenue 6 - 7
(Recommendation: Refer to City Manager)
5.2 Jeux de I'Acadie - Launch of the Selection Process for the Host Municipality of 8-10
the 42nd "Finale des Jeux de I'Acadie" in 2021 (Recommendation: Receive for
Information)
5.3 D. James Letter - Prohibit Rail Traffic within City Boundaries (Recommendation: 11 -12
Receive for Information)
5.4 M.E. Carpenter Letter - Transit Passenger Advisory Committee 13-14
(Recommendation: Receive for Information)
5.5 Spring 2018 Debenture Refinance Application (Recommendation in Report) 15-17
5.6 Proposed Public Hearing Date - 630 Grandview Ave., 42 Leinster St., 237 Foster 18-20
1 Powered 6Y; 5 /l IBE'
Thurston Dr., 110 Emerald Lake Rd. / 783 Hillcrest Rd., 449 & 453 Boars Head
Rd / 573 Woodward Ave., and 36 St. James St. (Recommendation in Report)
5.7 City Market Tower Interior/Exterior Renovations - Additional Design Consulting 21 -23
Services Award (Recommendation in Report)
5.8 2018 Regional Digital Orthophotography Acquisition (Recommendation in 24-26
Report)
5.9 Long Distance and Teleconferencing Contract - Landlines (Recommendation in 27-32
Report)
5.10 Council Referral - Rezoning and Section 59 Amendment at 241 Bayside Drive 33-38
and 34 Mount Pleasant Avenue East (Recommendation in Report)
5.11 West Water - Orthophosphate Treatment Update (Recommendation: Receive for 39-41
Information)
5.12 2018 Mandate Letters for Develop SJ and Enterprise Saint John 42-48
(Recommendation in Report)
6. Members Comments
7. Proclamation
7.1 Child Abuse and Neglect Prevention Month - April 2018 49-49
7.2 Purple Day - March 26, 2018 50-50
8. Delegations / Presentations
9. Public Hearings - 6:30 p.m.
10. Consideration of By-laws
10.1 Proposed Water and Sewer By -Law Amendment 51 -59
10.2 Plumbing Permit Fee Rebate Program for Installation of Water Softeners 60-65
11. Submissions by Council Members
11.1 Saint John Airport's application to the National Trade Corridors Fund (NTCF) 66-68
(Mayor Darling)
12. Business Matters - Municipal Officers
12.1
Continuous Improvement - Update to Common Council
69-96
12.2
Project Performance Update - Safe, Clean Drinking Water Project
97-154
12.3
2018 Revised General Operating Budget
155-158
1
12.4 Safe Clean Drinking Water - East Side Potable Water System pH Adjustment 159-189
3
and Orthophosphate Treatment
13.
Committee Reports
13.1 Sculpture Saint John Site Selection Committee Report
190-205
14.
Consideration of Issues Separated from Consent Agenda
15.
General Correspondence
15.1 Worker Appeal Services - May Day Dinner
206-206
15.2 Saint John YMCA 2018 Red Triangle Award Gala
207-207
15.3 C. McGill - Lack of Taxicabs / Ride Sharing Option
208-208
16.
Supplemental Agenda
16.1 Saint John Fire Department Access and Use Agreement at 45 Leinster Street
209-216
17.
Committee of the Whole
17.1 M&C 2018-90 Arbitration Board Proceeding and Application to the Court of
217-224
Queen's Bench of New Brunswick - Local 771 — Pension Eligibility - An Act
Respecting the Saint John Fire Fighters' Association
18.
Adjournment
3
City of Saint John
Common Council Meeting
Monday, March 26, 2018
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
4:30 p.m., 8th Floor Boardroom, City Hall
1.1 Approval of Minutes 68(1)
1.2 Legal Matter 68(1)(f,g)
1.3 Legal Matter 68(1)(f,g)
1.4 Financial Matter 68(1)(c)
1.5 Financial Matter 68(1)(c)
4
Ville de Saint John
Seance du conseil communal
Le lundi 26 mars 2018
18 h, salle du conseil
Comite pl6nier
1.Ouverture de la seance
Si vous souhaitez obtenir des services en frangais pour une s6ance du conseil communal,
veuillez communiquer avec le bureau du greffier communal au 658-2862.
Chacun des points suivants, en totalit6 ou en partie, peut faire 1'objet d'une discussion en
priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le
conseil/comit6 prendra une ou des d6cisions a cet 6gard au cours de la s6ance publique
16 h, Salle de conference, 8e 6tage, hotel de ville
1.1
Approbation du proces-verbal 68(1)
1.2
Question juridique —
alin6as 68(1)f) et g)
1.3
Question juridique —
alin6as 68(1)f) et g)
1.4
Question financiere
— alin6a 68(1)c)
1.5
Question financiere
— alin&a 68(1)c)
Seance ordinaire
1. Ouverture de la seance
1.1 La pr6sentation des cheques pour les b6n6ficiaires de subventions
communautaires
2. Approbation du proces-verbal
2.1 Proc&s-verbal du 12 mars 2018
3. Adoption de Pordre du jour
4. Divulgations de conflits d'interets
5. Questions soumises a Papprobation du conseil
5.1 Stewart McKelvey — Lib6ration de 1'engagement relatif au
815-819, avenue Millidge (recommandation : transmettre au directeur
g6n6ral)
5.2 Jeux de 1'Acadie — Lancement du processus de s6lection pour la
municipalit& qui accueillera la 42' » Finale des Jeux de 1'Acadie » en 2021
(recommandation : accept6 a titre informatif)
5.3 Lettre de D. James — Interdire la circulation ferroviaire dans les limites de
la ville (recommandation : accept6 a titre informatif)
5.4 Lettre de M. E. Carpenter — Comit6 consultatif sur les passagers du
transport en commun (recommandation : accept6 a titre informatif)
5.5 Demande de refinancement des obligations non garanties du
printemps 2018 (recommandation figurant au rapport)
5.6 Date propose pour les audiences publiques — 630, avenue Grandview,
42, rue Leinster, 237, promenade Foster Thurston,
110, chemin Emerald Lake/783, chemin Hillcrest, 449 et 453,
chemin Boars Head/573, avenue Woodward, et 36, rue St. James
(recommandation figurant au rapport)
5.7 R&novations int6rieures et ext6rieures de la tour du march6 municipal —
Attribution d'un contrat suppl6mentaire relatif aux services d'experts-
conseils en mati&re de conception (recommandation figurant au rapport)
5.8 Acquisition d'une orthophotographie num&rique r6gionale de 2018
(recommandation figurant au rapport)
5.9 Contrat pour les appels interurbains et les t616conf6rences — lignes
terrestres (recommandation figurant au rapport)
5.10 Renvoi au conseil — Changement de zonage et modification de Particle 59
concernant le 241, promenade Bayside et le 34, avenue
Mount Pleasant Est (recommandation figurant au rapport)
5.11 Eau du quartier West Side — Mise a jour concernant 1'ajout
d'orthophosphate (recommandation : accept6 a titre informatif)
5.12 Lettres de mandat de 2018 pour Develop SJ et Entreprise Saint John
(recommandation figurant au rapport)
6. Commentaires pr6sent6s par les membres
7. Proclamation
7.1 Mois de la pr6vention du mauvais traitement des enfants Avril 2018
7.2 Journ6e pourpre — 26 mars 2018
C.
8. Delegations et presentations
9. Audiences publiques —18 h 30
10. Etude des arretes municipaux
10.1 Projet de modification relative a 1'Arrete concernant les reseaux d'eau et
d'egouts
10.2 Programme de remboursement des frais de permis de plomberie pour
l'installation d'adoucisseurs d'eau
11. Interventions des membres du conseil
11.1 Demande de Faeroport de Saint John au Fonds national des corridors
commerciaux (maire Darling)
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Amelioration continue — Informer le conseil communal
12.2 Point sur le rendement du projet Eau potable saine et propre
12.3 Budget de fonctionnement general revise de 2018
12.4 Projet Eau potable saine et propre — Ajustement du pH du reseau d'eau
potable du quartier East Side et ajout d'orthophosphate
13. Rapports deposes par les comites
13.1 Rapport du comite de selection du site de Sculpture Saint John
14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil
15. Correspondance generale
15.1 Services d'appel pour les travailleurs — Souper du May Day
15.2 Gala du Red Triangle Award de 2018 du YMCA de Saint John
15.3 C. McGill — Manque de voitures-taxis et option de covoiturage
16.Ordre du jour supplementaire
17. Comite plenier
18. Levee de la seance
7
100 -
Council Minutes- Regular Meeting
March 12, 2018
MINUTES — REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
MARCH 12, 2018 AT 6:00 PM
IN THE COUNCIL CHAMBER
Present: Mayor D. Darling
Deputy Mayor S. McAlary
Councillor -at -Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 John MacKenzie
Councillor Ward 2 Sean Casey
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 Donna Reardon
Councillor Ward 4 David Merrithew
Councillor Ward 4 Ray Strowbridge
Also
Present: City Manager J. Trail
Deputy City Manager N. Jacobsen
City Solicitor J. Nugent
Commissioner of Finance and Treasurer K. Fudge
Commissioner of Growth and Community Development J. Hamilton
Commissioner Transportation and Environment M. Hugenholtz
Commissioner Saint John Water B. McGovern
Common Clerk J. Taylor
Deputy Common Clerk P. Anglin
1. Call to Order
Mayor Darling called the meeting to order.
2. Approval of Minutes
2.1 Minutes of February 20. 2018
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that the minutes of the meeting of Common Council, held on February 20,
2018, be approved.
MOTION CARRIED.
2.2 Minutes of February 26, 2018
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the minutes of the meeting of Common Council, held on February 26
1
100 -
Common Council Minutes
March 12, 2018
2018, be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the agenda of this meeting be approved with the addition of the
following items:
17.1 Collective Agreement between the City of Saint John and the Saint John Fire
Fighters' Association Local Union No.771
17.2 FCM Annual Conference and Trade Show
MOTION CARRIED.
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 That the Letter from Friends of Rockwood Park — Heritage Fair Exhibit be
received for information.
5.2 That the Letter from the Island View School Parent School Support Committee —
Traffic Safety Concerns be referred to the City Manager.
5.3 That the Letter from the Fundy Regional Service Commission — Intent to Borrow
be received for information.
5.4 That the Letter from Town of Grand Bay- Westfield — Opposition to
Amalgamation of Greater Saint John Region be received for information.
5.5 That the Civilized Worldwide Inc. - Request to Present be referred to the Clerk
to Schedule.
5.6 That the Letter from the Huntington Society of Canada — Huntington Disease
Awareness Month be referred to the Clerk to prepare Proclamation.
5.7 That as recommended by the City Manager in the submitted report M&C 2018-
63: Traffic Paint Sole Source, notwithstanding the City's Procurement Policy, Common
Council authorize City staff to purchase Franklin Paint Company traffic paint for the
2018 construction season as a sole source procurement from Stinson Equipment
Limited at a cost of $ 73,797.64 plus HST.
5.8 That as recommended by the City Manager in the submitted report M&C 2018-
64: Contact No. 2017-17: Bulk Water Dispensing System Upgrades, the contract be
awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of
$132,224.01 (including HST) as calculated based upon estimated quantities, and further
that the Mayor and Common Clerk be authorized to execute the necessary contract
documents.
5.9 That as recommended by the City Manager in the submitted report M&C 2018-
70: 2018 Agreement with SOT Brunswick Square Inc. for Cleaning and Security Services
for Chipman Hill,
1) The City enter into a one (1) year agreement with SOT Brunswick Square Inc. for
cleaning and security services for the Chipman Hill Pedway at an annual cost of
$49,150.86 (excluding HST) for the calendar year 2018; and
2) That the Mayor and Common Clerk be authorized to execute the said agreement.
1
100 -
Council Minutes- Regular Meeting
March 12, 2018
5.10 That as recommended by the City Manager in the submitted report M&C 2018-
67: City Interest in Acquiring Properties from the Province - civic #859 Sand Cove Road
and civic #31 Whitebone Way, Common Council direct staff to advise the Province of
New Brunswick that it has no interest in acquiring either property specified in its two
letters addressed to the Mayor, City of Saint John, dated January 24, 2018, as
submitted.
5.11 That as recommended by the City Manager in the submitted report M&C 2018-
68: Update the City of Saint John Asset Management Policy, Common Council approve
the updated Asset Management Policy Statement submitted as Appendix A.
5.12 That as the submitted brochure West Water News — Saint John Water South Bay
Wellfield, be received for information.
5.13 That as recommended by the City Manager in the submitted report M&C 2018-
71: Beautification Policy Update, Common Council adopt the amended Beautification
Grant Program Policy.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the recommendation set out for each consent agenda item be adopted.
MOTION CARRIED.
6. Members Comments
Council members commented on various community events.
7. Proclamation
7.1 March 2018 — Nutrition Month
The Mayor declared March 2018 as Nutrition Month in the City of Saint John.
8. Delegations/Presentations
8.1 Harding Street West Presentation
Referring to the submitted report entitled Harding Street West Presentation, G. Keating
outlined the noise, air pollution, pedestrian safety in crosswalks, parking signage and
violations caused by the truck and vehicle traffic on Harding Street.
Moved by Councillor Sullivan, seconded by Councillor Norton:
RESOLVED that the Harding Street West Presentation be referred to staff for a plan to
address short, medium and long term solutions and report back to Council within eight
weeks.
1► [QINI dy—Al1NL"
9. Public Hearings 6:30 PM
9.1 34 Mount Pleasant Ave. East and 241 Bayside Drive — Rezoning & Section 59
Amendment — Presentation
9.1.1 Plannine Advisory Committee report Recommending approval with Section 59
Conditions
9.1.2 Zoning Bylaw Amendment (1" and 2nd Reading)
The Common Clerk advised that the necessary advertising was completed with regard
to the proposed zoning bylaw amendment for a parcel of land located at 34 Mount
3
100 -
Common Council Minutes
March 12, 2018
Pleasant Ave. East and 241 Bayside Drive to permit the construction of a convenience
store with gas bar and car wash, with no written objections received. The Planning
Advisory Committee recommended approval of the re -zoning as set out in the
submitted report, with Section 59 conditions.
The Mayor called for members of the public to speak against the re -zoning with Claire
Fairweather presenting, objecting that the notice did not inform residents an A&W
drive-thru restaurant is also included in the plan and the restaurant hours of operation
are not known.
The Mayor called for members of the public to speak in favour of the re -zoning with
Rick Turner, Hughes Surveys presenting.
Moved by Councillor Merrithew, seconded by Councillor MacKenzie:
RESOLVED that the process be referred back to the City Manager to consult with the
proponent to explore potential Section 59 conditions on the restaurant that could
address the hours of operation and return to Council with a recommendation.
MOTION CARRIED with Councillors Strowbridge and Casey voting nay.
10. Consideration of By-laws
10.1 Proaosed Municiaal Plan Amendment — 384 Lancaster Avenue
Moved by Councillor MacKenzie, seconded by Councillor Lowe:
RESOLVED that the proposed Municipal Plan By -Law Amendment regarding 384
Lancaster Avenue be referred to the Planning Advisory Committee for a report and
recommendation and the necessary advertising be authorized with a Public Hearing to
be held on Monday, May 7, 2018 at 6:30 pm in the Council Chamber.
MOTION CARRIED.
11. Submissions by Council Members
11.1 Reauested ChanL-es in Provincial Legislation for Candidates in the UDcomin
Provincial Election (Councillor Sullivan)
Moved by Councillor Sullivan, seconded by Councillor Norton:
RESOLVED that Common Council direct the City Manager to prepare a briefing
document to the leaders of each provincial political party and to all candidates running
in the City of Saint John in the upcoming provincial election that will describe the
legislative changes being requested by the City to help us achieve a sustainable solution
to our structural deficit issues, and to bring the report back to Council for final
approval.
MOTION CARRIED.
12. Business Matters - Municipal Officers
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 PRO Kids Annual "Fun" Raising Dinner
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
El
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Council Minutes- Regular Meeting
March 12, 2018
RESOLVED that Common Council refer the PRO Kids Annual "Fun" Raising Dinner to the
Common Clerk to purchase one table.
MOTION CARRIED.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Collective Agreement between the City of Saint John and the Saint John Fire
Fighters' Association Local Union No.771
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole having met on March
12th, 2018, Common Council:
1. Ratify the agreement between the City of Saint John and the Saint John Fire
Fighters' Association Local Union No. 771, and that;
2. After a final review by the City Solicitor as to legality and form, authorize the
Mayor and Common Clerk to execute the proposed Working Agreement on behalf of
the City of Saint John.
IL 1130H Q0KeL\:1:k11110
17.2 FCM Annual Conference and Trade Show
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole, having met on March
12th, 2018, the FCM Annual Conference and Trade Show be referred to the Common
Clerk to accommodate the Mayor and two Members wishing to attend.
MOTION CARRIED with Councillors Merrithew, Norton and Casey voting nay.
18. Adjournment
Moved by Councillor MacKenzie, seconded by Councillor Armstrong:
RESOLVED that the meeting of Common Council held on March 12, 2018, be adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 8:07 p.m.
Mayor/ maire
Common Clerk / greffier communal
5
�&STEWART
MCKELVEY
March 14, 2018
Hand Delivered
Brunswick House
1000— 44 cote Chipman Hill, P.O. Box/C.P. 7289, Postal Station/Succursale A
Saint John NB E21- 4S6 Canada tel/tell: 506.632.1970 fax/t6lec: 506.652.1969
stewartmckelvey.com
Common Council
City of Saint John
15 Market Square
8th Floor
PO Box 1971
Saint John, New Brunswick E21-41-1
Dear Sir:
Re: Release of Covenant
815-819 Millidge Avenue (the "Prope ")
C. Paul W. Smith
Direct Dial: 506.632.2787
Direct Fax: 506.652.1989
psm ith @stewa rtm cke Ivey. corn
We are writing on behalf of The Bishop of Fredericton (the "Bishop") and the Anglican Parish of
Millidgeville and Trustees of the Mission Church (together, the "Parish"), respectively the legal
and beneficial owner of the Property.
The Property was conveyed by the City to the Bishop by deed dated October 20, 1963. The Deed
included the following restriction:
TO NAVE AND TO HOLD the said lot, piece or parcel of land and premises hereby
granted, bargained and sold or meant, mentioned or intended so to be and every
part thereof with the appurtenances unto the said Grantee, his successors and
assigns, so long as the said lands and premises shall be used or occupied or
permitted to be used or occupied as a place of worship or used for religious,
philanthropic or educational wont in connection with such place of worship.
Following the conveyance form the City, the church and hall presently located on the Property
was constructed by the Parish and has, until very recently, been in continuous use as a place of
worship. However, like many religious organizations, faced with changing populations and
societal shifts, members of the Parish concluded that the cost of maintaining the facilities located
on the Property was limiting their ability to serve the community. At the same time, the Parish
was presented with the opportunity of relocating its place of worship to Outflow Ministry on
Waterloo Street.
This move will allow the Parish to serve the people of the Uptown and Waterloo Village area of
the City and to support the work of Outflow Ministries in serving the homeless and underprivileged
members of our community. The Parish sees this move as creating an exciting future for it and
also linking it to its past as the origin of the Parish was the Mission Church that was located on
Paradise Road which served the poor and underprivileged City for many years.
852911 0
CHARLOTTETOWN FREDERICTON HALIFAX 6 MONCTON SAINT JOHN ST. JOHN'S
Pagr- 12
As a result of these changes the Property will become surplus and the intention is to sell it. We
are advised by the Parish's real estate consultant however that there is little or no market for the
Property as a place of worship or similar use. Consequently on behalf of the Bishop and the
Parish we are asking that the City agree to remove the above restriction. We believe that this
request is in the interests of the City as a sale of the Property will provide funds to the Parish to
assist it with its mission on Waterloo Street while, at the same time, removing the restriction would
allow for the purchase by a non -tax exempt purchaser thereby contributing to the City's tax base.
On behalf of our client we would ask for your favourable consideration of this request.
Respectfully,
Stewart Kelvey
0
C. Paul W. Smith
852911 v1
7
Jeux de 171%.Udie
Friday, March 2nd 2018
Societe des Jeux de I'Acadie Inc.
702, rue Principale, Bureau 210
Petit -Rocher, N. -B. E8J 1V1
m'i;:i1 r
T61: (506) 783-4207
a :I
11 IF; �� C) Telec.: (506) 783-4209
Courriel : sja1@nbnet.nb.ca
M,AR 1 2018 www.jeuxdelacadie.org
s`
Subject: Launch of the Selection Process for the Host Municipality of the 42nd "Finale des Jeux de I'Acadie"
in 2021
Dear Municipal Officials,
On behalf of La Societe des Jeux de I'Acadie (SJA), this is to advise your council that the selection process will soon
begin for the host municipality (or group of municipalities) of the 42nd "Finale des Jeux de I'Acadie" to be held in
2021.
You are no doubt aware that the "Finale des Jeux de I'Acadie" is a major event for the municipality or group of
municipalities selected to welcome the Acadian youth participants. In fact, more than 1,100 athletes are expected
to converge in June 2021 on the municipality chosen to host the 42"d "Finale des Jeux de I'Acadie." The numerous
economic, social, technical and other spin-off benefits generated by the "Finale des Jeux de I'Acadie" make it a
showcase event with immeasurable positive impact on the communities responsible for hosting it. A study of the
tourism and economic impact of the "Finale des Jeux de I'Acadie" has demonstrated that some 27,000 visitors
attend the various sports competitions and generate economic spin-off benefits totalling more than $1.2 million
for the host municipality and an additional $400,000 for the host province as a whole. Far beyond this economic
impact, however, the social impact of hosting the games cannot be understated in terms of fostering and
promoting the volunteer culture that develops throughout the community along with the awareness that when
we work together, we can achieve anything!
An important information session will be held on Sunday, April 8th, 2018, at 1:00 p.m. at the main office of the
SJA located at 702 Principal Street, Suite 210, Petit -Rocher, NB. The objective of this information session, which
is mandatory for all municipalities seeking to apply for selection to host the 2021 "Finale des Jeux de I'Acadie," is
to provide the management team of La Societe des Jeux de I'Acadie an opportunity to present the parameters
and criteria that have been defined for the process of selecting the host municipality.
- - -
PRESENTATEUR
0%Ir
Partenaires MAJEURS
acadienouvelle
fondation des
Deux de I'Acadie
Partenaires OR
Jeunesse Canada au Travail
Partenaires GOUVERNEMENTAUX
ICI 4i_i► acaDie
Canaaa ^ - Bru s"wick
MIRAMICHI c � mn
rn
Processus de selection — 42' Finale des Jeux de I'Acadie de 2021
Le vendredi 2 mars 2018
Municipalities interested in taking part in this information session are asked to confirm their attendance by
completing the enclosed form and returning it to our office via e-mail or fax by Wednesday, April 4th, 2018.
Municipalities confirming their attendance in this manner may send up to three (3) representatives to the
information session. Municipalities applying as a group may send a total of up to five (5) representatives to the
session on behalf of their group. It is important to note that attending the information session is not binding in
any manner whatsoever on any municipality.
Municipalities seeking to proceed with application to host the games will have until Friday, May 11th, 2018, to
confirm their intention. They will then have until Friday, June 22"d, 2018, to prepare and submit their application
to the SJA.
A screening committee formed by the SJA will conduct a thorough evaluation of all applications in September and
October 2018. This evaluation will include a review of the application documentation, a meeting with the
provisional committee of each municipality and visit to each site.
In October 2018, at the banquet of the Annual General Meeting of La Societe des Jeux de I'Acadie, the name of
the municipality selected to host the 42nd "Finale des Jeux de I'Acadie" in 2021 will then be announced.
On behalf of the SJA, I consequently encourage your municipal council to seriously consider entering your
municipality's name into the selection process to be the host municipality of the 42"d "Finale des Jeux de I'Acadie"
in 2021. This selection process is a rewarding exercise in itself that we highly recommend.
We look forward to seeing you at the information session on April 8th 2018, when we will be pleased to review
the various aspects of the selection process and to answer any questions you may have in this regard.
For additional information, please contact Mrs Mylene Ouellet-LeBlanc, Executive Director of La Societe des Jeux
de I'Acadie, at 506-783-4207 or by e-mail at dg@ieuxdelacadie.org, or info@jeuxdelacadie.org
Guy -Laine Legace
P -j• (1)
Jets de I'Acadie 2 P a g e
lesuisover toiouxleuxdef cadie
Jeux de F1,%%-Qdie
Societe des Jeux de I'Acadie Inc.
702, rue Principale, Bureau 210
Petit -Rocher, N. -B. E8J 1Vl
Te1:(506)783-4207
Telec.: (506) 783-4209
Courriel : sjal@nbnet.nb.ca
www.jeuxdelacadie.org
PROCESSUS DE SELECTION
42e FINALE DES DEUX DE L'ACADIE DE 2021
FORMULAIRE D'ATTESTATION
D'UNE PARTICIPATION A LA SESSION D'INFORMATION
Par la presente, la municipalite de atteste qu'elle sera presente
a la session d'information sur Forganisation d'une Finale des Jeux de 1'Acadie qui aura lieu le dimanche 8
avril 2018 a 13 heures au siege social de la SJA, soit au 702, rue Principale, Bureau 210, Petit -Rocher, N. -B
Cette session d'information est obligatoire pour toute municipalite desirant poursuivre le processus de
selection de la Municipalite hotesse de la 42e Finale des Jeux de 1'Acadie de 2021 mais n'engage en rien les
villes ou villages qui y seront alors representes.
La municipalite sera representee par les personnes suivantes
RESPONSABLE:
NOM ET PRENOM :
TITRE / FONCTION :
ADRESSE:
TELEPHONE: (m)
(b)
TELECOPIEUR :
NOM ET PRENOM:
NOM ET PRENOM:
TITRE / FONCTIONS:
TITRE / FONCTIONS:
NOM ET PRENOM:
NOM ET PRENOM:
TITRE / FONCTIONS:
TITRE / FONCTIONS:
FAIRE PARVENIR CE FORMULAIRE
La Societe des Jeux de 1'Acadie inc.
702, rue Principale, Bureau 210
AVANT LE MERCREDI 4 AVRIL 2018
Petit -Rocher, NB E8J 1V1
506-783-4209 (telecopieur)
PRESENTATEUR
Partenaires OR
Jeunesse Canada au Travail
Partenaires GOUVERNEMENTAUX
Canada _ Ne.. Nouveau
MIRAM1CHf .,, Brunswick
10
34 Pugsley Avenue
Saint John, NB E2K2X2
jamesdouglaskeith@gmail.com
March 17, 2018
Common Council
City Hall
Saint John, NB
commonclerk@SaintJohn.ca
I respectfully request that Common Council pass a bylaw to prohibit rail traffic within city boundaries
between the hours of midnight and 6 a.m.
This is a reasonable request given that the city already exercises control over many activities of local
citizens and businesses, including but not limited to prohibiting excessive noise (except for railroads and
emergency vehicles), allowing truck traffic only on designated routes, banning certain manufacturing
etc.)
As I stated in a previous letter, Saint John promotes itself as a healthy community (the Saint John
Community Plan refers to the health of citizens no fewer than 25 times). And yet, elected
representatives have refused to tackle the issue of excessive noise from train whistles that interrupt the
sleep of citizens.
Sleep disturbance is a well-known risk to our physical, mental, and emotional well-being. The World
Health Organization has recognized environmental noise as harmful pollution, with adverse psychosocial
and physiological effects on public health. Studies have specifically linked transportation noise to certain
health risks. See, for example, https://www.eurekalert.org/pub_releases/2017-06/stap-tni062117.php.
Further, Health Canada notes that insufficient sleep is associated with a range of adverse health
outcomes, including obesity, type 2 diabetes, cardiovascular disease, injuries, all -cause mortality,
depression, irritability, and reduced well-being. See http://www.statcan.gc.ca/pub/82-003-
x/2017009/article/54857-eng. htm.
As council is aware, the population of Saint John is in a freefall. Mayor Don Darling and others have
stressed the importance of stopping the population decline and turning it around by attracting
newcomers to the city. This will not be possible without a firm demonstration by elected representatives
that this is a community that values the health of its citizens.
Given the numerous and well-documented health risks associated with urban noise pollution and lack of
sleep, and the city's previously stated commitment to a healthy community, I expect council to either
prohibit overnight rail traffic within its boundaries or end the hypocrisy by removing the misleading
reference to Saint John as being a healthy community from the municipal plan and any other publicly
available or distributed municipal government documents.
Yours sincerely;
Douglas James
11
exercises control over many aspects of daily life in Saint John including but not necessarily limited to
noise (for everything except train whistles), routes for truck traffic, fireworks manufacturing and sales,
limits excessive noise from all other sources, designates approved routes for truck traffic, has in the past
supported legislation governing retail operating hours (and still does for prescribed days of rest)
Given that the city clearly states (numerous times) in its municipal plan that it supports and encourages
a healthy community, it has no choice but to eliminate train whistles that interrupt the sleep of citizens
on a regular basis.
12
LM�A
1)`'V � 0 201
To: Mayor and council of the City of Saint John
Re: Is the Transit Passenger Advisory Committee a sham?
Your Worship and council,
I have been an enthusiastic advocate of public transit and pedestrian safety in this city since my first SJ
Transit charter for the public, 20 years ago. My most recent charter demonstrated the viability of a
West Side transit route that serviced the West Side and provided uptown/north access. I have not yet
received an invoice for this 3 day, cash charter.
I take an active interest in all things transit. I looked forward to the public engagement opportunities
offered by the Central Peninsula Neighbourhood Action Plan. As no transportation representative
attended the May 2017 launch, my Think Transit Explore SJ proposal was forwarded to transit routing by
the planning department.
This proposal redesigned transit routes using existing resources. By eliminating backtracking,
overlapping route redundancy, regular service was expanded east to the Hickey Rd, west to the Gault Rd
and north to the Kennebecasis River. Service time was equalized. All routes would have 30min or less
service and existing bus stops would remain the same.
I was disappointed at the July 6-8 Central Peninsula Summit when the scheduled transportation
representative failed to show up
I was naturally surprised on Mar 7th to learn of a failed attempt to form a Transit Passenger Advisory
Committee. When exactly was this initiative conceived and how was the public informed? I saw nothing
posted on any bus, advising passengers of this passenger advisory committee. Did the bus drivers
know?
Forward thinking transportation policy must include GENUINE public engagement. To date, my
experience with SJ Transit has not been positive. They have not even acknowledged receiving my May
2017 Think Transit Explore SJ proposal.
Santa brought me a $77.00 Jan bus pass to explore the city. I was shocked when I could not use my bus
pass to board a bus. The driver informed me that he was just doing his job. It required two trips to the
transit office to confirm this.
Transit policy compels bus drivers to interrogate and actively keep passengers OFF the bus. This daily
combative interaction with the public does not seem to be a very healthy work environment for these
dedicated professionals. Does SJ Transit violate occupational health & safety standards?
Does anyone associated with transit policy or design, actually use the bus? Which preferred special
interest groups DO they represent?
13
Move SJ should not proceed until discriminatory Saint John Transit policy and procedures are
professionally evaluated by a transportation expert from outside the greater Saint John area.
Respectfully
Mary Ellen Ca
March 20, 2018
ioncton@gmail.com
14
COUNCIL REPORT
M&C No.
2018-72
Report Date
March 14, 2018
Meeting Date
March 26, 2018
Service Area
Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Spring 2018 Debenture Refinance Application
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Craig Lavigne
Cathy Graham/Kevin Fudge
Jeff Trail
RECOMMENDATION
Whereas occasion having arisen in the public interest for the following public
civic works and needed civic improvements, that is to say:
REFINANCE DEBENTURES
Debenture No. AY 7-2008 $ 2,830,000
(General Fund — 5 years)
Debenture No. AY 8-2008 $ 1,250,000
(Water & Sewerage — 10 years) $ 4,080,000
TOTAL $ 4,080,000
1. Therefore resolved that debentures be issued under provisions of the
Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments
thereto to the amount of four million and eighty thousand dollars
($4,080,000).
2. Commissioner of Finance be authorized to issue and to sell to the New
Brunswick Municipal Finance Corporation (the "Corporation") a City of
Saint John bond or debentures in the principal amount of four million and
eighty thousand dollars, ($4,080,000) at such terms and conditions as are
recommended by the Corporation.
3. And further that the City of Saint John agrees to issue post-dated cheques
to the Corporation, or other such arrangements as the Corporation may
15
from time to time accept, in payment of principal and interest charges on
the above bond or debenture as and when they are required by the
Corporation.
4. And further that the Commissioner of Finance be hereby authorized to
receive an offer in connection with the foregoing debentures at a price
not less than $98 per $100 of debenture, at interest rates not to exceed
an average of 4.50% and a term not to exceed 5 years for the General
Fund and term not to exceed 10 years for the Water and Sewerage
Utility.
5. And further that the Commissioner of Finance report to Common Council
the exact values for price per $100 of debenture, interest rate and term
in years, together with the date of the issue.
EXECUTIVE SUMMARY
The debentures issued to the City of Saint John in May 2008 were for a term of
15 years General fund and 20 years Utility Fund. However, due to market
conditions at that time, the New Brunswick Municipal Finance Corporation could
only issue debentures with a 10 year term with a requirement to refinance the
remaining balance in the spring of 2018.
The next step in the debenture refinancing is to submit application to the New
Brunswick Municipal Finance Corporation. In order to proceed with the
debenture financing this recommendation requires Council's adoption.
I1:7��IC�1►1��:7���]�►j�[�1P1
N/A
REPORT
The New Brunswick Municipal Finance Corporation is planning a bond issue in
the near future and applications are to be submitted by April 6, 2018. While the
issue will not be sold until the Corporation feels that rates are reasonable, they
have provided ranges within which the issue could be sold. These are as follows:
Interest Rate: Not to exceed an average of 4.50%
Price, Net: Not to be less than $98.00 per $100.00 of
debenture
Term: Serial form to mature in equal annual amounts
over a term not to exceed 5 years for the General
Fund and 10 years for the Water & Sewerage
Utility.
iL
-3 -
The amount to be borrowed is a result of the refinancing of debentures issued in
2008. Market conditions in 2008 resulted in a fixed period of ten years on the
debentures even though the City borrows for 15 years for General Capital and 20
years for Water and Sewerage.
There is interest rate risk for the City when debentures require refinancing due
to market conditions. The City has received debentures since 2012 that are for
the full term and will not require refinancing, therefor eliminating interest rate
risk. The City has also benefited from historically low interest rates when
refinancing the balance owed on debentures. The average yield on the May
2007 debentures was 4.567%, where the average yield on debentures in
December 2017 was 2.36% for a 10 year term. Market conditions are still
favorable and the City will see a reduction in interest costs for these refinanced
debentures.
SERVICE AND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
N/A
17
COUNCIL REPORT
M&C No.
2018-78
Report Date
March 20, 2018
Meeting Date
March 26, 2018
Service Area
Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT. Proposed Public Hearing Date — 630 Grandview Avenue, 42 Leinster
Street, 237 Foster Thurston Drive, 110 Emerald Lake Road/ 783
Hillcrest Road, 449 & 453 Boars Head Road/ 573 Woodward Avenue
and 36 St. James Street
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Mark Reade
Jacqueline Hamilton
Jeff Trail
I;7���1uIu7�►�I �7_� ��[�1P1
That Common Council schedule the public hearings for the rezoning
applications of Natasha Tobias (42 Leinster Street), Tim Jones (237 Foster
Thurston Drive), and Kevin Steele (110 Emerald Lake Road / 783 Hillcrest
Road) for Monday May 7, 2018 at 6:30 p.m. in the Council Chamber, and
refer the applications to the Planning Advisory Committee for a report
and recommendation.
2. That Common Council schedule the public hearings for the rezoning and
Section 59 amendment applications of Irving Oil Limited (630 Grandview
Avenue), NJP Developments Inc. (449 & 453 Boars Head Road and 573
Woodward Avenue) and Mike Cavanaugh Homes (36 St. James Street) for
Tuesday May 22, 2018 at 6:30 p.m. in the Council Chamber, and refer the
applications to the Planning Advisory Committee for a report and
recommendation.
The purpose of this report is to advise Common Council of the rezoning and
Section 59 amendment (formerly Section 39) applications received and to
recommend an appropriate public hearing date. While the next available public
hearing date is Monday May 7, 2018, given that six applications have been
received, which is a larger than typical volume of applications, Staff recommend
that three of the applications have Public Hearings scheduled for the May 7'2018
im
Ira
meeting, with the remaining three scheduled for the Common Council meeting
of Tuesday, May 22, 2018.
PREVIOUS RESOLUTION
At its meeting of August 3, 2004, Common Council resolved that:
1. the Commissioner of Planning and Development receive all applications for
amendments to the Zoning By-law and Section 39 resolutions/ agreements
and proceed to prepare the required advertisements; and
2. when applications are received a report will be prepared recommending the
appropriate resolution setting the time and place for public hearings and be
referred to the Planning Advisory Committee as required by the Community
Planning Act.
REPORT
As provided in Common Council's resolution of August 3, 2004, this report indicates
the rezoning and Section 59 amendment applications received and recommends an
appropriate public hearing date. Details of the applications are available in the
Common Clerk's office and will form part of the documentation at the public
hearings. The following applications have been received:
Name of
Location
Existing
Proposed
Reason
Applicant
Zone
Zone
Kevin Steele
110 Emerald
Rural (RU)
Pit and Quarry
To expand an existing
Lake Road / 783
(PQ)
aggregate extraction
Hillcrest Road
operation.
Tim Jones
237 Foster
Rural (RU)
Neighbourhood
To construct a private
Thurston Drive
Community
school.
Facility (CFN)
Natasha Tobias
42 Leinster Street
Neighbourhood
General
To convert the existing
Community
Commercial
building into an office,
Facility (CFN)
(CG)
dwelling unit and
wedding/banquet hall.
NIP
449 & 453 Boars
One -Unit
Low -Rise
To develop a mix of
Developments
Head Road and
Residential
Residential
multiple unit, semi -
Inc.
573 Woodward
(R1)
(RL) and Mid-
detached and
Avenue
Rise
townhouse dwellings.
Residential
(RM)
Mike Cavanaugh
36 St. James
Major
Urban Centre
To rescind the existing
Homes
Street
Community
Residential
Section 59 conditions
Facility (CFM)
(RC) and
and convert the
Section 59
existing buildings into
Amendment
multiple unit
Irving Oil 630 Grandview Medium Special Zone 2 To develop a parking
Limited Avenue Industrial (IM) (SZ -2) lot for the existing oil
refinery.
19
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STRATEGIC ALIGNMENT
While the holding of public hearings for proposed rezoning and Section 59
amendments is a legislative requirement of the Community Planning Act, it is
also a key component of a clear and consistent land development processes
envisioned in the One Stop Development Shop Program. These processes
provide transparency and predictability for the development community and
City residents.
On a broader note, the development approvals process works towards fulfilling
key Council priorities including:
• ensuring Saint John has a competitive business environment for
investment,
• supporting business retention and attraction; and
• driving development in accordance with PlanSJ which creates the density
required for efficient infrastructure and services.
SERVICE AND FINANCIAL OUTCOMES
The scheduling of the public hearing and referral to the Planning Advisory
Committee satisfies the legislative and service requirements as mandated by the
Community Planning Service.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not Applicable
ATTACHMENTS
None
20
COUNCIL REPORT
M&C No.
2018-073
Report Date
March 16, 2018
Meeting Date
March 26, 2018
Service Area
Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: City Market Tower Interior/Exterior Renovations — Additional Design
Consulting Services Award
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
Samir Yammine
Kevin Fudge
I Jeff Trail
RECOMMENDATION
It is recommended that the proposal submitted by Murdock and Boyd Architects
for the Additional Design Consulting Services of the City Market Tower
Interior/Exterior Renovations, in the amount of $133,680 plus HST be accepted.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council's approval to award the Additional
Design Consulting Services of the City Market Tower Interior/Exterior
Renovations to Murdock and Boyd Architects.
PREVIOUS RESOLUTION
On December 16, 2014, Common Council ( M&C 2014-233) awarded the design
consulting services for Proposed Renovations to the City Market Head Tower to
the low bidder, Murdock and Boyd Architects, for the contract price of $154,000
plus HST.
REPORT
The original fee proposal of Murdock and Boyd Architects was limited in the
scope of work and does not include items related to interior/exterior structure
of the tower, reinforcement of roof structure to support HVAC equipment, new
electrical service entrance, new heating plant, etc. Since the award of the
21
IrAN
original proposal in December 2014, the following work and investigation were
completed, which have resulted in an increase in the scope of work:
• Interior demolition at the City Market Tower. The purpose is to remove
all the finishes including mechanical, electrical items and any hazardous
material, to allow Architects to identify any structure, electrical, heating,
water leak, etc. related issues to the City Market Tower Interior/Exterior
Renovation.
• Analysis of the HVAC and Electrical Systems. The purpose of this analysis
is to identify works that need to be performed on the mechanical, HVAC,
Electrical, Plumbing Systems.
The above analysis and demolition has revealed many structures, masonry,
electrical, mechanical and HVAC issues that were not originally anticipated and
addressed in the original scope of work of the consultant. These issues must be
incorporated into the City Market Tower Renovations and will result in an
increase in the scope of work.
The additional scope of work includes the following:
• Design for new boilers & heating system, including the provision of
adequate space.
• New roof structure and support for HVAC equipment on Market Hall
• New electrical service entrance.
• Exterior lighting of the City Market Tower.
• CCTV/access control.
• Elevator pit/drain design.
• Access flooring design.
• Renovation of the main level lobby.
• Underside of roof insulation/ceiling design (Existing insulated attic space
was removed).
• Factoring in future renovations for the main market building.
• Main stairway renovation.
• Access flooring design.
Staff from Facility Management have reviewed the Additional Design Consulting
Services price and found the cost is acceptable and in line with the industry
standard for the complexity of the project and the scope of work.
STRATEGIC ALIGNMENT
The proposed City Market Tower Interior/Exterior Renovations Design
Consultant Services is part of the City Market capital renewal. The renovation of
the City Market Tower was identified as a high priority by Common Council.
SERVICE AND FINANCIAL OUTCOMES
22
-3 -
The total cost of the Additional Design Consulting Services of the City Market
Tower Interior/Exterior Renovations will be $$133,680 plus HST.
Funding for this work is provided by a shared funding agreement with Regional
Development Corporation (RDC) for 58% of project total ($77,534), with the
remaining funds of 42% ($56,146) provided from the 2017 City of Saint John
Capital budget envelope for the City Market Upgrade Program.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report has been reviewed by staff from Materials Management and is in
accordance with the City's Procurement Policy
ATTACHMENTS
N.A.
23
{
COUNCIL REPORT
M&C No.
2018-83
Report Date
March 14, 2018
Meeting Date
March 26, 2018
Service Area
Corporate Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT. 2018 Regional Digital Orthophotography Acquisition
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
Yves Leger
Neil Jacobsen /Stephanie
Rackley -Roach
Jeff Trail
RECOMMENDATION
It is recommended that Option 2 (5cm) of the proposal submitted by First Base
Solutions, for the acquisition of 2018 digital orthophotography, in the amount of
$84,253.77 plus HST be accepted.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council's approval to award 2018 Regional
Digital Orthophotography Acquisition to First Base Solutions.
PREVIOUS RESOLUTION
2018 operating budget
REPORT
Orthophotos are aerial photographs in which the displacement of objects, due to
normal photographic distortion, curvature of the earth and ground relief, has
been eliminated. They are photos that show objects on the ground, in their
correct geographic position.
In addition to giving users a better understanding of their geography, within the
Geographic Information System (GIS), orthophotos provide a means for updating
existing asset and infrastructure mapping information as well as mapping any
new features. Since the distances and angles can be measured directly from
24
sa
orthophotos, the number of field visits required for each project are dramatically
reduced or eliminated altogether.
The recommended Option 2 (5cm) is higher resolution orthophotography than
we have acquired in previous years. The higher resolution will enable better
mapping of assets as well as condition assessment of some assets, such as roads
and sidewalks from the desktop, thus significantly reducing the need for field
visits and the time required to have the information in the asset management
program.
The City of Saint John Geographic Information Systems service area has been
coordinating and managing biennial digital orthophotography acquisition
projects for the Greater Saint John area, including the surrounding municipalities
of Grand Bay -Westfield, Rothesay, Quispamsis and Hampton, since 2004. This
year's project covers an area of 724 square kilometers.
The primary reason for including the surrounding municipalities in the project is
to realize an economy of scale, i.e. the greater the project area, the lower the
per square kilometer cost for all partners. In addition to each partnering
municipality paying for their own area, past practice has also been to sell the
data to recover some of the costs. As part of the data refresh, we are
investigating new cost -recovery models involving other levels of government and
the private sector.
Fir:7_�irx�IC��I�C�I►�IuI�Pi�
The 2018 Digital Orthophotography Acquisition is well aligned with Council's
Priority for Valued Service Delivery, specifically as it relates to developing an
integrated asset management plan that aligns with PlanSJ to prioritize
investment.
SERVICE AND FINANCIAL OUTCOMES
The total cost to perform the City's portion of this regional project, if awarded as
recommended, will be $84,253.77 plus HST.
Funding for this project is provided in the Geographic Information Systems and
Saint John Water's operating budgets.
uul►jr�asur•�►r.�:� :�►ire-►: 1r_-►:�:16"m IM
Materials Management facilitated the publically advertised proposal call.
Request for Proposal (RFP) no. 2018-081301P was issued on February 1, 2018
and closed on February 22, 2018 with the following six companies responding by
submitting proposals:
25
-3 -
COMPANY NAME
LOCATION
Aeroquest Mapcon
British Columbia
First Base Solutions
Ontario
Group Info Consult
Quebec
Perron, Hudon & Belanger, Inc.
Quebec
TDB Consultants
British Columbia
XEOS Imaging Inc.
Quebec
A review committee, consisting of staff from Materials Management and
Geographic Information Systems as well as representatives from the towns of
Rothesay and Quispamsis reviewed the submissions for completeness and
compliance with the RFP requirements and selection criteria consisting of the
following:
1. Completeness
2. Technical Approach (Methodology and Equipment)
3. Management Approach
4. Experience of Personnel Assigned to the Project
5. Experience of the Firm in Comparable Projects
6. Response of Bidder's References
7. Location and Accessibility of Pertinent Personnel
8. Production and Delivery Schedule
When the technical evaluations of the proposals had been completed, the
financial proposals were opened and evaluated.
After final scores were calculated, the committee ranked First Base Solutions
highest, as they met all the requirements set forth in the RFP and received the
highest evaluation score.
The above process is in accordance with the City's Procurement Policy and
Materials Management support the recommendation being put forth.
ATTACHMENTS
None.
26
COUNCIL REPORT
M&C No.
2018-79
Report Date
March 21, 2018
Meeting Date
March 26, 2018
Service Area
Corporate Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Long Distance and Teleconferencing Contract - Landlines
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
Sarah Ranson
Stephanie Rackley -Roach
Neil Jacobsen
Jeff Trail
RECOMMENDATION
The City Manager recommends that the Mayor and Common Clerk be authorized
to execute the Long Distance and Teleconference Service Schedule April 12018 to
March 312020 agreement with Bell Aliant for long distance and tele-
conferencing fees as listed in the agreement (attached).
EXECUTIVE SUMMARY
The City's long distance and teleconference services contract will expire at the
end of March. The Province of New Brunswick (PNB) has recently renewed their
rates, and the City can take advantage of this contract. The rates have remained
the same as in the previous contract. The City must execute the attached
contract to continue to take advantage of the PNB rates going forward. If this
agreement is not adopted, the City will revert to the current market rate.
PREVIOUS RESOLUTION
N/A
REPORT
The current long distance agreement expires on March 31 2017.
The current market rate for long distance for a phone and internet bundle is 4
cents per minute.
27
-2 -
The PNB rate is 1.4 cents per minute ($0.014/minute) for intra -provincial calls
and 1.8 cents per minute ($0.018/minute) for New Brunswick to Canada
Outbound and Inbound toll free calls. This agreement results in the following
long distance savings;
Service
Savings
Intra -Provincial Calls in New Brunswick
2.6 cents / minute ($0.026/minute)
New Brunswick to Canada Outbound
and Inbound toll free calls
2.2 cents / minute ($0.022/minute)
STRATEGIC ALIGNMENT
As outlined in Council Priorities, the City is looking for strategic approaches to
financial management, including leveraging collaborative procurement
opportunities. Bell Aliant is offering the City the same rates that were
negoatiated by the Province of New Brunswick.
SERVICE AND FINANCIAL OUTCOMES
The rates in the new contract maintain current rates.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The Materials Management department is supportive of proceeding with the
contract as these services are a sole source.
ATTACHMENTS
Long Distance and Teleconferencing Services Schedule
DocuSign Envelope ID: 4B110562-CFC4-4819-A559-71BF4095F046
EWIAIiant Master Agreement Number: CN -0807-8441
Services Schedule Number: CN -1802-61171
LONG DISTANCE AND TELECONFERENCING SERVICES SCHEDULE
Customer Name: City of Saint John (the "Customer")
The services described in this Long Distance and Teleconferencing Services Schedule (the "Services Schedule")
are provided in accordance with and governed by either i) a Master Services Agreement between the Customer and
Bell Aliant Regional Communications, Limited Partnership ("Bell Aliant"), subsequently assigned by Bell Aliant to Bell
Canada (the "MSA"); or ii) a Master Communications Agreement between the Customer and Bell Canada ("Bell")
(the "MCA"), whichever is applicable. The MSA and MCA, whichever is applicable, shall herein be referred to as the
"Master Agreement". Bell and the Customer agree that this Services Schedule is attached to and forms part of the
Master Agreement and is governed by its terms and conditions, with effect from the date of execution of this Services
Schedule by the Customer. Capitalized terms used but not defined in this Services Schedule have the meanings
given to them in the Master Agreement. For the purposes of this Services Schedule, references to the "Agreement"
shall include both the Master Agreement and the Services Schedule.
1. TERM
a. Initial Service Term: The Initial Service Term shall be effective as of April 1, 2018 (the "Effective Date")
and shall continue until March 31, 2020.
b. Service Renewal Term: Upon expiration of the Initial Service Term, and unless either party informs the
other with 30 days prior written notice of non -renewal, there shall be i) 1 Service Renewal Term equal in
length to 12 months, subject to Service New Brunswick extending its Long Distance Agreement with Bell, or
ii) in the event Service New Brunswick does not extend its Long Distance Agreement there shall be
consecutive Service Renewal Terms each equal in length to 1 month at rates equal to the month-to-month
fees then in effect for the Services.
c. Use of Service beyond Service Term: If the Customer for any reason continues to use the Services after
the expiry or termination of this Services Schedule, the terms and conditions of the Agreement including this
Services Schedule shall continue to apply for so long as the Customer uses the Services, except that the
Fees shall be the month-to-month fees then in effect for the Services.
2. SERVICE
a. Definitions:
L "North American toll-free calls" means Canada -Canada and U.S.-Canada toll-free calling associated
with Business Savings Plan service - Toll-free service.
ii. "North American outbound toll calls" means Canada -Canada and Canada -U.S. outbound toll calling
associated with Business Savings Plan - Long Distance service.
iii. "Port" means a single user with a single access to a teleconferencing bridge.
b. Description of Service: The Long Distance and Teleconferencing Service (the "Services") consist of 4
components:
i. Long Distance Services:
(1) Direct -Dialed Outbound: End-to-end voice connectivity from the point where Bell's service
physically connects to the switching equipment servicing the Customer's originating caller to any
terminating switching equipment within North America or the international country called.
(2) Automated Calling Card: A card based service utilizing a personal identification number ("PIN")
system allowing the Customer to make Direct -Dialed Outbound Long Distance Calls or make calls
within the local calling area.
(3) Call Duration Billable Parameters: The minimum billable call duration is 30 seconds and each
call is billed in 6 second increments thereafter. The minimum connection to initiate a billable call is
0.48 seconds.
ii. Toll-free Services:
(1) Inbound: End-to-end connectivity from a caller's originating switching equipment in North America
to the point where Bell's service physically connects to the switching equipment servicing the
Customer's called party.
(2) Message Duration Billable Parameters: The minimum billable call duration is 30 seconds and
each call is billed in 6 second increments thereafter. The minimum connection to initiate a billable
call is 0.48 seconds.
iii. Teleconferencing Services: This service allows multiple users to hold a conference utilizing an audio
bridge by accessing teleconferencing Ports connected to the bridge. A conference originator must
Long Distance and Teleconferencing Services Schedule
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29
DocuSign Envelope ID: 4B110562-CFC4-4819-A559-71BF4095F046
EWIAIiant Master Agreement Number: CN -0807-8441
Services Schedule Number: CN -1802-61171
establish a call and obtain the calling parameters. Teleconferencing Services include Port access and
optionally Toll-free Service. There are three types of Teleconferencing Services:
(1) Operator -Assisted Service: Reservations are made through a conference operator. Upon request
of the conference originator, the conference operator establishes the call and will provide
assistance upon request during the meeting. The conference originator is responsible for all Fees
incurred during the conference call.
(2) Reservationless ("RLS") Service: Once a Passcode is established, port access is available 24
hours per day and 7 days per week. No reservations are required. The conference originator is
responsible for all the participants' Teleconferencing Services Fees, while each conference
participant is responsible for their own Long Distance Services Fees. Alternatively, a Toll Free
Services number can be provided and all Fees assigned to the conference originator.
iv. Web Conference Services: Bell's Web Conference Services is powered by WebEx and is a
conferencing solution that connects participants by use of their computer to join online meetings,
training, and events. The attendees are able to deliver a presentation, edit files, and collaborate on
whiteboard.
3. FEES
a. Fees Schedule:
L The Customer shall pay to Bell fees for the Services (the "Fees") on a monthly and/or one time basis,
as set out in Tables 2 and 3.
ii. Fees listed in this Services Schedule are exclusive of Sales and Use Taxes, as defined in the MSA, or
Taxes, as defined in the MCA, whichever is applicable.
iii. The service components which are billed at the Business Savings Plan service rates and charges, shall
receive, where applicable, the monthly volume term discounts available under Business Savings Plan
service.
b. Service Types: The Customer subscribes to the Services as specified in Table 1.
Table 1
Table 2
Business Savings Plans
Description
Subscriber To
Long Distance Service
Yes
Toll-free Service
Yes
Long Distance Rates
Description
Rate per Minute
Per call Surcharge
North American
Intra- Provincial (outbound and toll free calls originating
$0.014
not applicable ("N/A")
and terminating in New Brunswick)
New Brunswick to Canada Outbound and Inbound toll
$0.018
N/A
free calls
New Brunswick to Continental United States outbound
$0.018
N/A
and Inbound toll free (excluding calling card calls)
Intra- Provincial (originating and terminating in New
$0.014
$0.00
Brunswick) automated calling card calls
Remainder of North American automated calling card
calls (excluding US -to -US calls) through use of North
$0.018
$0.00
American Dial Around Number (1-800-555-1111)
North American operator handled calling card calls
Business Savings Plan
Business Savings Plan
US -to -US automated calling card calls through use of
the North American Dial Around Number (1-800-555-
$0.50
$1.00
1111)
Overseas
Long Distance and Teleconferencing Services Schedule
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30
DocuSign Envelope ID: 4B110562-CFC4-4819-A559-71BF4095F046
EWIAliant
Master Agreement Number: CN -0807-8441
Services Schedule Number: CN -1802-61171
Overseas outbound direct -dialed toll calls (excluding
49% discount from
N/A
calling card calls) terminating on a landline phone
Business Savings Plan
Service Fee
Overseas outbound direct -dialed toll calls (excluding
49% discount from
N/A
calling card calls) terminating on a mobile phone
Business Savings Plan
Service Fee
Toll Free Reservationless (includes Toll Free charges
— Canada and USA)
Toll -Free
N/A
International toll-free calls
International/Global
N/A
Web Conferencing
Service
Service Fee
Overseas calling card calls
Business Savings Plan
Business Savings Plan
Table 3 Teleconferencing Rates
Description
Rate per Minute
Surcharge per Call
Premiere (Operator Assisted) Conferencing
Rate (per minute/ per port)
Service Fee
Premiere Operator Assisted
$0.15 + regular long
distance
not applicable ("N/A")
Reservationless Voice Conferencing
Rate (per minute / per port)
Service Fee
Toll Free Reservationless (includes Toll Free charges
— Canada and USA)
$0.04
N/A
Instant Playback
$0.20
N/A
Web Conferencing
Rate (per minute / per port)
Service Fee
Meeting Center 1000
$0.21
N/A
c. Minimum Commitment:
L The Customer agrees to use Business Savings Plan service to attain the following Minimum Annual
Usage Commitment (the "MAUC") during each year of the Service Term as follows:
(1) 91,100 minutes.
ii. The MAUC includes combined toll-free and outbound toll minutes.
iii. If the MAUC is not achieved during any year of the Initial Service Period, Bell shall bill the Customer for
the shortfall in annual minutes at the rate of $0.014 per minute.
iv. The MAUC may only be met by minutes, which qualify under this Services Schedule. The eligible
Business Savings Plan service minutes include those set out in table 1.
d. The Customer understands, acknowledges that, in exchange for receipt of the rates provided under this
Services Schedule, Customer hereby agrees that Bell shall be the sole supplier to the Customer of any
additional services which are the same or substantially similar to the Services provided under this Service
Schedule ("Similar Services"), and Customer agrees to procure all Similar Services it requires from Bell
during the Service Term.
Bell and the Customer acknowledge and agree that the Customer is a "Government Funded Body" as that term is
defined in the Master Communications Agreement between Bell and Service New Brunswick (the 'SNB"), dated July I
1, 2017 as amended (the "PNB Agreement") and that as a Government Funded Body the Customer is entitled to
receive the Services at the prices payable by SNB under the PNB Agreement. The Customer acknowledges and
agrees that the prices for the Services set out in this Section 3 are being provided to the Customer pursuant to, and in
accordance with, the PNB Agreement. If the prices of the Services provided to SNB under the PNB Agreement are
modified during the Service Term, the price of the Services offered to the Customer will be changed to align with the
PNB Agreement within 90 days of such change for SNB. The Customer acknowledges that a written amendment to
this Services Schedule is not required to change the prices in such circumstances. The Customer further
acknowledges and agrees that if the Customer ceases to be a Government Funded Body, or the PNB Agreement is
terminated, or expires, the prices set out in this Section 3 may be modified by Bell in its discretion upon notice to the
Customer. For clarity, the parties agree that only the prices for the Services as set out in this Section 3 will be
provided in accordance with the PNB Agreement and that all other terms and conditions relating to the provision of
Services are otherwise governed by, and will be provided in accordance with, the terms and conditions of this
Schedule and the Agreement.
By signing below, Bell and the Customer agree that this Services Schedule is attached to and forms part of the
Master Agreement.
Long Distance and Teleconferencing Services Schedule
Version 1.9pnba Page 3 of 4 October 4, 2017
31
DocuSign Envelope ID: 4B110562-CFC4-4819-A559-71BF4095F046
EWIAIiant
City of Saint John
MAYOR:
NAME:
COMMON
CLEARK:
NAME:
I am authorized to bind Customer to the terms and
conditions of this Services Schedule.
DATE:
YYYY-MM-DD
Master Agreement Number: CN -0807-8441
Services Schedule Number: CN -1802-61171
Bell Aliant, a division of Bell Canada
Docuftned by: �"
SIGNATURE: [l a
NAME: Glen Gnazdowsky
TITLE: Account Executive
I am authorized to bind Bell Canada to the terms and
conditions of this Services Schedule.
DATE: 2018-02-12
YYYY-MM-DD
Long Distance and Teleconferencing Services Schedule
Version 1.9pnba Page 4 of 4 October 4, 2017
32
COUNCIL REPORT
M&C No.
2018-81
Report Date
March 20, 2018
Meeting Date
March 26, 2018
Service Area
Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT. Council referral - Rezoning and Section 59 Amendment at 241
Bayside Drive and 34 Mount Pleasant Avenue East
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
Jennifer Brown
Jaqueline Hamilton/Phil
Ouellette
Jeff Trail
RECOMMENDATION
That Common Council re-initiate the required public notice for Rezoning and
Section 59 amendment applications for 241 Bayside Drive and 34 Mount
Pleasant Avenue East and refer the application back to the Planning Advisory
Committee for a report and recommendation and schedule a new public hearing
for the application for Monday May 7, 2018 at 6:30 p.m. in the Council Chamber.
EXECUTIVE SUMMARY
As a follow-up to Council's referral on March 12th 2018, staff have hosted
engagement with the proponent and the neighbourhood resident who appeared
before Council at the public hearing to identify potential measures to mitigate
noise from the proposed restaurant associated with the redevelopment of the
subject site. The neighbourhood resident reiterated concerns about noise,
recommending restrictions to the hours of operation of a future restaurant on
the subject site, relocation of the restaurant, and relocation of speaker
equipment for the drive through. The resident had additional concerns regarding
traffic safety. The proponent further agreed to mitigate potential noise through
the installation of screening in the form of trees, shrubs, or a fence between the
subject site and the adjacent property. The proponent was not agreeable to the
possibility of conditions restricting hours of operation of the future business on
the site.
33
Wa
Staff further reviewed all public notice undertaken for the file and found an error
in the public advertising materials. It is therefore recommended the application
by re -advertised and the application process be restarted to ensure compliance
with the legislative process under the Community Planning Act.
PREVIOUS RESOLUTION
On March 12, 2018, Council resolved that the proposed rezoning and section 59
amendment for 34 Mount Pleasant Avenue East and 241 Bayside Drive be
referred back to the City Manager to consult with the proponent to explore
potential Section 59 conditions on the restaurant that could address the hours of
operation and return to Council with a recommendation.
REPORT
At its March 12, 2018 meeting, Council resolved that the above mentioned
application be referred back to Staff and consultation with the proponent be
undertaken to consider possible solutions to issues raised by a neighbourhood
resident. Staff were instructed to return to Council with a recommendation.
Ms. Claire Fairweather of 40 Mount Pleasant Avenue East, appeared at the
Public Hearing to voice concerns over the application process and operations of
the future business at the site. Ms. Fairweather was in support of the
development overall, however concerns about late-night noise from proposed
drive-thru facilities were expressed. Ms. Fairweather also expressed concern that
the proposed development was not described accurately on the letter received
by neighbourhood residents as it omitted explicit reference to the proposed
restaurant use.
Upon review, staff discovered an error and inconsistencies in the advertising
materials. A letter, dated February 9, 2018, circulated to the property owners
within 100 metres of the subject site provided notice of the proposed rezoning
and amendment to Section 39 (now 59) conditions. However, the Public Notice
posted on the City's website beginning February 15, 2018, advertising the
rezoning of a portion of the site, did not address the amendment to the Section
59 conditions which would include the rescinding of the previous conditions and
any new ones to be imposed for the site development.
Staff have engaged with the proponent and area resident following the March
12, 2018 meeting.
The proponent expressed their willingness to cooperate with the neighbourhood
and intent to engage with property owners within 100 metres of the subject site.
In hearing Ms. Fairweather's concerns, the proponent suggested mitigating noise
through the installation of trees, shrubs, or fencing. The proponent was not
agreeable to hours of operation being restricted at the site.
34
so
The proponent has provided additional details with respect to the concept
design proposed for the subject site. A preliminary design rendering has been
attached to this report.
It is notable that the proposed development is a permitted use in the
Commercial Corridor (CC) zone and the proposed rezoning facilitates site design
only. Existing Section 59 conditions apply only to a portion of the site as the
conditions were imposed through a 1988 rezoning which dealt specifically with
the site of the former carwash.
Staff recommend that the issue of hours of operation, along with possible noise
mitigation measures, be reviewed in the Staff Report that will be prepared upon
referral of the matter to the Planning Advisory Committee.
Staff met with Ms. Fairweather to further understand her concerns about the
application and to discuss ideas to mitigate those concerns. Ms. Fairweather's
primary concern is with the hours of operation and late-night noise,
recommending the proponent be required to close the drive-thru earlier than
the dining room. Additionally, it was recommended the proponent move the
ordering speaker to the other side of the structure where it would be further
from the residential properties or switch the location of the restaurant and
convenience store to provide a similar buffering effect. Ms. Fairweather also had
concerns about the impact of the development on traffic, specifically with
respect to the safety of those entering and exiting the proposed development
and the difficulty proposed by the lack of an advanced green for those turning
from Mount Pleasant Avenue East onto Bayside Drive. Ms. Fairweather was
agreeable to the proponent's suggestion of installing trees, shrubs, or fencing as
a way to mitigate noise, recommending the screening be extended to the Mount
Pleasant Avenue East frontage to screen the development from residential
properties located across the street.
Ms. Fairweather was informed that Staff will be recommending to Council that
the application process for the proposed development be restarted. She was
agreeable with this recommendation and assured Staff the neighbourhood
would appreciate an opportunity to engage on the proposal.
Due to the error and inconsistencies in the advertising of the rezoning and
Section 59 amendment, it is recommended the application be re -advertised to
ensure compliance with the legislative requirements set out in the Community
Planning Act.
This would involve the following steps:
• Council direct the re -advertising of the application including both the
section 59 amendments and rezoning with additional clarification
provided on the development proposal
35
-4 -
The application be referred back to the Planning Advisory Committee and
a new hearing date be set. This matter will be expedited to ensure a
timely decision on the project, and placed on the Agenda for the April
meeting of PAC with a Public hearing scheduled for May 7.
Staff strive for customer service excellence to both City residents and the
development community and regret this unfortunate situation. Weare
reviewing our process for public notification and remedial measures are being
taken to prevent this from occurring in the future.
STRATEGIC ALIGNMENT
This works towards fulfilling key Council priorities including:
• ensuring Saint John has a competitive business environment for
investment,
supporting business retention and attraction; and
driving development in accordance with PlanSJ which creates the density
required for efficient infrastructure and services.
SERVICE AND FINANCIAL OUTCOMES
Not applicable.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not applicable.
ATTACHMENTS
1. Renderings of the proposed development
36
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COUNCIL REPORT
M&C No.
2018-88
Report Date
March 21, 2018
Meeting Date
March 26, 2018
Service Area
Saint John Water
His Worship Mayor Don Darling and Members of Council
SUBJECT. West Water - Orthophosphate Treatment Update
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
J. Brent McGovern
J. Brent McGovern
Jeff Trail
RECOMMENDATION
That Common Council receive and file this report.
Io3ArAIIjI(P/#1111WIM 13➢
The temporary orthophosphate treatment system for west Saint John has been
installed and tested and is ready to commence operation once the
orthophosphate is delivered to site. Presently, delivery is scheduled for early the
week of March 26, 2017 at which time the treatment system will commence
operation.
The research work with Dalhousie University is ongoing and the results are
expected to be available in July 2018.
PREVIOUS RESOLUTION
RESOLVED that as a result of the copper pipe leakage review completed to date
and based upon the opportunity to stabilize copper pipe scale, your City
Manager is recommending that Council direct staff to undertake the following
actions:
• Over approximately the next month install a temporary orthophosphate
treatment system at the South Bay Water Treatment Facility (formerly
the Spruce Lake Water Treatment Facility) to assist in stabilizing the
existing scale formation on copper pipes.
• Report back to Council within approximately 5 months once research is
completed and results available.
39
IRAN
STRATEGIC ALIGNMENT
This report aligns with Council's Priority for Valued Service Delivery by investing
in sustainable City services and municipal infrastructure.
REPORT
The purpose of this report is to provide an update on the status of
commissioning of the temporary orthophosphate treatment system at the South
Bay Water Treatment Facility (formerly the Spruce Lake Water Treatment
Facility) as well as the research work that is ongoing at Dalhousie University.
As noted in M&C No. 2018-50 orthophosphates are commonly used in water
treatment for copper corrosion or scale stabilization control. The use of them is
well established in literature and in practice. Orthophosphates purpose is to act
as an inhibitor to slow the breakdown of scale and stabilize existing pipe
materials by forming protective coating of insoluble mineral scale on the inside
of service lines and household plumbing.
Since Council provided direction to proceed with implementation of the
orthophosphate on the west system on February 20, 2018, Saint John Water has
remained focused on completing the work necessary to commence
orthophosphate treatment of the west water at the South Bay Water Treatment
Facility. Engineering design, mechanical work, electrical work, programming and
staff training have all been completed. In addition, the system has been
commissioned and tested.
Saint John Water simply awaits the delivery of the orthophosphate to the
treatment facility which is being delayed a few days due to the winter storm on
March 22nd, 2018. Considering this the scheduled delivery date is now the week
of March 26, 2018. Once the delivery is completed staff will proceed to
commission the orthophosphate treatment system.
With respect to the research work at Dalhousie University, the work is ongoing
and the results are expected to be available in July 2018. Initial results may be
available as early as April/May, however conclusions cannot be drawn from
these as results can vary early on in the testing. It is only after all of the testing is
completed that we will be able to assess the results.
Communication
A West Water News brochure in both official languages was circulated to all west
side properties in early March which included information on orthophosphate. In
addition there is also information relating to orthophosphate on the City's west
water webpage which is located at www.saintiohn.ca/westsidewater
all
-3 -
SERVICE AND FINANCIAL OUTCOMES
The cost to design, implement and operate the temporary system for the
remainder of 2018 is approximately $138,000 which is being managed within the
existing 2018 Water and Sewerage operating budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Both the Department of Health and the Department of Environment and Local
Government have provided support in proceeding with the treatment of west
water with orthophosphate.
ATTACHMENTS
n/a
41
COMMON COUNCIL REPORT
Report Date March 12, 2018
Meeting Date March 15, 2018
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: 2018 Mandate Letters for Develop SJ and Enterprise Saint John
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Phil Ouellette
Jacqueline Hamilton
I Jeff Trail
RECOMMENDATION
Common Council adopt the 2018 mandate letters for Develop Saint John and Enterprise Saint
John and submit them to the two agencies.
REPORT
Growth Committee provided feedback to staff in December 2017 on the potential content of
the 2018 mandate letters for Develop Saint John and Enterprise Saint John, and since that time,
staff have connected with leadership from the two organizations to collaborate on mandate
letter content. Mandate letters were drafted collaboratively with the City's economic
development partners in order to build mutual understanding of expectations, capacity and
growth outcomes. Leadership from Develop SJ and Enterprise Saint John have shared their
comfort and support with the attached drafts of the mandate letter. These letters were shared
with the Growth Committee on March 15th, 2018, and Committee Members endorsed the
letters for Common Council's consideration.
Attachments:
Develop SJ 2018 Mandate Letter
Enterprise Saint John 2018 Mandate Letter
42
Mayor Don Darling
Mayor's Office
Bureau du maire
March 15, 2018
Ron Gaudet
Enterprise Saint John
40 King Street
Saint John, NB
E2L 1G3
Dear Mr, Gaudet:
Saint John is a vibrant city where its residents benefit from the quality of professional growth
and the beauty of its landscape. Being the only city perched on the banks of the Bay of Fundy,
Saint John offers world-class views, complemented by the stunning architecture in an uptown
historic district that boasts a residential density and vibrancy characteristic of a community 10
times its size.
In addition to being known for its friendliness, Saint John is also known for its uncompromising
civic pride. The love for the City is expressed in the community's common reference to the City's
ongoing "growth". For years, the general sentiment has been "we can do betted'.
While Saint John continues to pride itself on its distinct setting and culture, it also faces a
financially challenging climate, which requires the entire community to work together to achieve
a more sustainable financial outlook and uphold its reputation as an exceptional place to live,
work, and play.
To this end, Saint John Common Council established a set of priorities that will govern its
mandate until 2020. The priorities endeavor to create more sustainability in the community by
focusing on creating growth and prosperity, a vibrant and safe city, valued service delivery and
fiscal responsibility. Among a variety of outcomes and targets, these priorities identify the
importance of offering a strong quality of life for its residents, all while becoming more efficient
and productive in the delivery of municipal services and strategically pursuing an ambitious new
growth agenda for the entire community.
The City of Saint John has now entrenched a culture of continuous improvement within its
operations, which empowers all employees to identify new efficiencies and solutions. From
budget reductions, to pursuing ambitious new continuous improvement initiatives, asset
management planning, long-term financial planning and other cost-saving efforts, the City is
91-�'
SAINT iOUN
P.O Box 1971 5ai:4t1o#u1, N9 Canaria ESL 40 ! 1 C,P 1971 '_Sint
M
maximizing its ability to achieve enhanced service delivery with fewer resources.
In addition to becoming a leaner organization, the City, along with its partners, must also grow
the Saint John economy to keep pace with growing costs and inflation. Council is committed to
helping generate new growth specifically in the areas of employment, population and tax base.
The City adopted the Roadmap for Smart Growth in 2017 which set -out an ambitious new
course for our community's ability to achieve new levels of growth. In 2018, the City is expected
to adopt a new Population Growth Framework as well as a new Neighborhood Plan for the
Central Peninsula, both of which will generate new levels of coordination and enthusiasm of
various City and community -led initiatives. The supports from Develop SJ in the delivery of tax
base growth and Enterprise Saint John in the delivery of employment growth are critical for the
City to be able to achieve positive growth results, and generate a stronger value proposition for
our community.
It is important for the numerous agencies, boards and commissions linked to the City of Saint
John to align its efforts with the broader community needs and those established by Common
Council.
Before entering into specific expectations for ESJ, the City acknowledges the importance of
ESJ's mandate to support regional collaboration and prosperity between five communities who
have forged a voluntary partnership to achieve new growth outcomes.
The City has specific expectations with the work of Enterprise Saint John in 2018, and looks
forward to working in partnership with ESJ in achieving these goals, including:
• The focused community outcome that is associated to the City of Saint John's
investment into ESJ is employment growth.
• Enterprise Saint John will be invited to present to the Growth Committee towards 2018
year-end with a report on their ability to achieve annual targets and clarification on how
their efforts yielded direct and tangible employment growth for the Saint John
community.
• Actively participate in the economic targeting exercise and produce ambitious new
employment targets for the Saint John community for 2018 to 2023.
• Produce a detailed work plan to accompany the 2018-2023 employment targets and
present to the Growth Committee in 2018.
• Once the City finalizes details of its value proposition development exercise, Enterprise
Saint John will be expected to align with the value proposition and integrate it within their
marketing to their specific targets audiences.
• Enterprise Saint John is expected to align with the terms and spirit of Council Priorities
2016-2020, the Roadmap for Smart Growth as well as the City's Municipal Plan.
• As per the terms of PlanSJ, the City will look to Enterprise Saint John to help achieve its
growth targets within the geographic boundaries of the City's intensification zones as
well as within the Primary Development Area
Working with local, provincial and federal partners, Enterprise Saint John is expected to
generate more reliable labor market data on projected workforce needs in Saint John for
the coming five to ten years.
In order for the City of Saint John to maximize its ability to achieve its growth potential,
Common Council is requesting ongoing synergy and cooperation between Enterprise
Saint John, DevelopSJ and the City's Growth and Community Development team.
The City is encouraged by the employment targets established by ESJ's Board of Directors,
including the creation of 25 new start-ups as well as 845 new and retained jobs, and the City will
invite ESJ to present year-end actuals on these targets.
The City looks forward to working with ESJ to help achieve the common goals established by
Council that will help move the community forward toward a positive growth scenario and more
fiscal sustainability.
The below signatures indicate the City of Saint John's and Enterprise Saint John's agreement
with the content and the corresponding expectations of this 2018 mandate letter.
Mayor Don Darling
City of Saint John
45
# P". tea.,-X�
AoK Gaudet
Enterprise Saint John
a
The City of Saint John
Mayor Don Darling
Mayor's Office
Bureau du maire
March 15, 2018
Steve Carson
Develop SJ
One Market Square, Suite 301
Saint John, NB
E2L 4Z6
Dear Mr. Carson:
Saint John is a vibrant city where its residents benefit from the quality of professional growth
and the beauty of its landscape. Being the only city perched on the banks of the Bay of Fundy,
Saint John offers world-class views, complemented by the stunning architecture in an uptown
historic district that boasts a residential density and vibrancy characteristic of a community 10
times its size.
In addition to being known for its friendliness, Saint John is also known for its uncompromising
civic pride. The love for the City is expressed in the community's common reference to the City's
ongoing "growth." For years, the general sentiment has been "we can do better".
While Saint John continues to pride itself on its distinct setting and culture, it also faces a
financially challenging climate, which requires the entire community to work together to achieve
a more sustainable financial outlook and uphold its reputation as an exceptional place to live,
work, and play.
To this end, Saint John Common Council established a set of priorities that will govern its
mandate until 2020. The priorities endeavor to create more sustainability in the community by
focusing on creating growth and prosperity, a vibrant and safe city, valued service delivery and
fiscal responsibility. Among a variety of outcomes and targets, these priorities identify the
importance of offering a strong quality of life for its residents, all while becoming more efficient
and productive in the delivery of municipal services and strategically pursuing an ambitious new
growth agenda for the entire community.
The City of Saint John has now entrenched a culture of continuous improvement within its
operations, which empowers all employees to identify new efficiencies and solutions. From
budget reductions, to pursuing ambitious new continuous improvement initiatives, asset
management planning, long-term financial planning and other cost-saving efforts, the City is
P.O. Box 1971 Saint john, NB Canada. L2L 40 1 www.sahgohn.ca I C,R 1971 -akinl )s
M.
maximizing its ability to achieve enhanced service delivery with fewer resources.
In addition to becoming a leaner organization, the City, along with its partners, must also grow
the Saint John economy to keep pace with growing costs and inflation. Council is committed to
helping generate new growth specifically in the areas of employment, population and tax base.
The City adopted the Roadmap for Smart Growth in 2017 which set -out an ambitious new
course for our community's ability to achieve new levels of growth. In 2018, the City is expected
to adopt a new Population Growth Framework as well as a new Neighborhood Plan for the
Central Peninsula, both of which will generate new levels of coordination and enthusiasm of
various City and community -led initiatives. The supports from Develop SJ in the delivery of tax
base growth and Enterprise Saint John in the delivery of employment growth are critical for the
City to be able to achieve positive growth results, and generate a stronger value proposition for
our community.
It is important for the numerous agencies, boards and commissions linked to the City of Saint
John to align its efforts with the broader community needs and those established by Common
Council.
The City has specific expectations associated with the work of DevelopSJ in 2018, and looks
forward to working in partnership with DevelopSJ in achieving these goals, including:
• The focused community outcome that is associated to the City of Saint John's
investment into DevelopSJ is tax base growth within the City of Saint John.
• DevelopSJ will be invited to present to the Growth Committee towards 2018 year-end
with a report on their ability to achieve annual targets and clarification on how their
efforts yielded direct and tangible tax base growth for the Saint John community.
• Actively participate in the economic targeting exercise and produce ambitious new tax
base targets for the Saint John community for 2018 to 2023.
• Produce a work plan to accompany the 2018-2023 tax base targets and present to the
Growth Committee in 2018.
• Once the City finalizes details of its value proposition development exercise, DevelopSJ
will be expected to align with the value proposition and integrate it within their marketing
to their specific targets audiences.
• DevelopSJ is expected to align with the terms and spirit of Council Priorities 2016-2020
and the Roadmap for Smart Growth as well as the City's Municipal Plan.
• As per the terms of Plan SJ, the City will look to DevelopSJ to help achieve its
development targets within the geographic boundaries of the City's intensification zones
as well as within the Primary Development Area. In addition, Develop Saint John may
bring strategic real estate opportunities forward that make business sense for the City
and drive tax base growth.
• In order for the City of Saint John to maximize its ability to achieve its growth potential,
Common Council is requesting ongoing synergy and cooperation between Enterprise
Saint John, DevelopSJ and the City's Growth and Community Development team.
• DevelopSJ will support the City of Saint John in achieving the short-term development
objectives set -out in the Neighborhood Plan for the Central Peninsula.
47
We look forward to working with you to help achieve the common goals established by Council
that will help move the community forward toward a positive growth scenario and more fiscal
sustainability.
The below signatures indicate the City of Saint John's and Develop SJ's agreement with the
content and the corresponding expectations of this 2018 mandate letter.
Mayor Don Darling
City of Saint John
29
St e Carson
Develop SJ
The City of saint john
PROCLAMATION
WHEREAS:
Child Abuse Prevention Month began in 1983 to raise
awareness of the alarming rates at which children
were being abused and neglected; and
WHEREAS:
Every child deserves to grow up in a healthy, safe
and nurturing environment; and
WHEREAS:
Child abuse continues to be one of our nation's most
serious health problems. Studies have shown child
abuse and neglect causes psychological, emotional
and physical harm which can create lifelong
problems for victims of abuse; and
WHEREAS:
Child abuse and neglect impacts our entire society
and our society's future; and
WHEREAS:
Child abuse prevention is a community responsibility
and finding solutions depends on the involvement of
all people; and
WHEREAS:
This month, we emphasize the importance of
understanding the devastating problem of child
abuse and neglect and commit to learn more about
the behavioural and physical signs of possible abuse.
NOW THEREFORE: I, Mayor Don Darling, of Saint
John, do hereby proclaim the month of April 2018 to be Child Abuse
and Neglect Prevention Month in the City of Saint John and urge all
citizens to work together to help reduce child abuse and neglect
significantly in years to come.
In witness whereof I have set my hand and affixed the official seal
of the Mayor of the City of Saint John.
wo
r7�'-'� 1
The City of Saint john
PROCLAMATION
WHEREAS: Purple Day is a global effort dedicated to promoting
epilepsy awareness in countries around the world;
and
WHEREAS: Purple Day was founded in 2008 by Cassidy Megan,
a nine-year-old girl from Nova Scotia, who wanted
people to know that if you have epilepsy, you are not
alone; and
WHEREAS: epilepsy is one of the most common neurological
conditions, estimated to affect more than 50 million
people worldwide, and more than 300,000 people in
Canada; and
WHEREAS: the public is
seizure types,
first aid; and
often unable recognize the common
or how to respond with appropriate
WHEREAS: Purple Day will be celebrated on March 26 annually
to increase understanding, reduce stigma and
improve the quality of life for people with epilepsy
throughout the country and globally.
NOW THEREFORE: I, Mayor Don Darling, of Saint
John do hereby proclaim March 26, 2018 as Purple Day in the City of
Saint John in an effort to raise epilepsy awareness everywhere.
In witness whereof I have set my hand and affixed the official seal
of the Mayor of the City of Saint John.
50
COUNCIL REPORT
M&C No.
2018-76
Report Date
March 19, 2018
Meeting Date
March 26, 2018
Service Area
Saint John Water
His Worship Mayor Don Darling and Members of Council
SUBJECT. PROPOSED WATER & SEWER BY-LAW AMENDMENT
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
J. Brent McGovern and
Melanie Tompkins
J. Brent McGovern
Jeff Trail
RECOMMENDATION
It is recommended that Common Council give First and Second reading to the
amendment to the Water and Sewerage By-law, By-law No. M-16, attached to
this M&C No. 2018-76.
I�:T��►j�PI�1►I►TIuI_T:i'I
The proposed amendment to the Water and Sewerage By-law encompasses,
amongst other things, housekeeping items, such as changes to the definition of
Commissioner to reflect the current corporate governance, the repeal of a
provision that was creating inequity and was not within the city's authority and
the creation of new provisions aimed at improving the allocation of water costs
among ratepayers — a Council Priority. The Amendment is also intended to
improve By-law enforcement, through the creation of a new offence and the
increase of the fine for violations of the by-law.
The purpose of this report is to submit for Council's consideration the above
described amendment to the Water and Sewerage By-law, and to request that
Council give First and Second reading to the said amendment.
PREVIOUS RESOLUTION
On March 13, 2018 the Finance Committee "RESOLVED that the Finance
Committee recommend that Common Council give First and Second reading to
51
the amendment to the Water and Sewerage By-law, By-law No. M-16, attached
to this report dated March 6, 2018."
STRATEGIC ALIGNMENT
This report aligns with Council's Priority for Fiscal Responsibility, specifically as it
relates to "investigating options to allocate water costs among ratepayers".
REPORT
BACKGROUND (CURRENT AND PAST PRACTICE)
Presently, subsection 47(3) of the Water and Sewerage By-law states:
"47(3) Whenever the water has been turned off from any premises for six
consecutive months, and the building is vacant and unused for domestic
or commercial purposes, no further bills for water and sewerage services
shall be rendered to the owner for the building for any monthly or bi-
monthly period after the expiration of this six-month period for as long as
the building remains vacant and unused or until the water is turned on
again, except for the base charge for metered service, if any."
The practice has been to halt any charges to customers after the water has been
turned off for a period of six months, provided the building has been vacant and
unused for domestic or commercial purposes.
REASONS TO AMEND THE BY-LAW
After researching the reasoning behind Section 47(3) of the By-law, it was
identified that it was intended to serve as a disincentive for "snow birds", those
customers who travel south in the winter months, who may wish to terminate
their water and sewerage services for the period during which they are away
from their home.
However, the practice of charging the full flat rate amount for water and
sewerage services to a customer for a period of six months after the service has
been disconnected, does not align with the user -charge principle of utility rates
under the Local Governance Act. Legal advice was received in the past that there
is no authority to support such an approach and that the practice should be
brought to an end.
Similarly the practice of not charging any water and sewerage rates to a
customer after a six consecutive month period of disconnection, as long as the
building remains vacant and unused, also lacks fairness and equity as it does not
fully allocate water costs among ratepayers. In other words, there is a cost to
52
am
having the service to a building, which is not being recovered once the rates stop
being collected.
The Province recognized the need for a utility, if it is to produce an annually
balanced budget, to recover the cost of having services available to buildings on
lands by which a service runs. In this respect, the province enacted a provision in
the Local Governance Act (and previously in the Municipalities Act) which gives
authority to a municipal utility to make a charge to the owner of a building
standing on lands by which a service runs, if that owner refuses to connect to the
service.
Under this authority, the City introduced Subsection 5(2) to the Water and
Sewerage By -Law some time ago, which aims to allocate water costs among
ratepayers. In the simplest of terms, section 5(2) states that for homes that are
not connected to the water system or sewer system, the owner is to pay a rate
equal to what the water or sewer service charge (or both) would be if the owner
had connected to the service.
To bring about fairness and equity and to more appropriately allocate water and
sewer costs among ratepayers, the attached amendment repeals subsection
47(3) and introduces a new section 48 which ensures that all water and sewer
customers whose water and/or sewer services have been disconnected, or
owners whose buildings are vacant and unused or made uninhabitable because
of fire, a basic water/sewer service charge, which represents the cost of having
the service available, but does not include the water consumption portion of the
rate.
OTHER
Years ago, Council established an Appeals Committee under section 48 of the By -
Law, whose mandate was, pursuant to subsection 48(4) of the by-law, to "relieve
the owner of any property either in whole or in part, from the payment of any
water or sewer service rate imposed under" the by-law if it was established that
such owner was "in indigent circumstances". The creation of this Committee
and its mandate were legally reviewed, and the City Solicitor concluded that
there was no authority in the then Municipalities Act to create such a Committee
and give it the stated mandate. This was so because the very existence of the
Committee and its mandate went against the user -charge principle clearly
articulated in the act. Following this legal advice, the Committee was disbanded,
but section 48 of the By -Law was never actually repealed. The attached
amendment repeals section 48, and replaces it with a new section 48, which
addresses the equity amongst rate payers described earlier in this report.
The attached amendment also creates a new offense for turning a valve back on
when Saint John Water has turned it off. The amendment also increases the fine
for violating the by-law and provides for a administrative penalty payment
53
-4 -
scheme, whereby an owner charged under the by-law is required to make a
mandatory payment of a smaller amount ($1,500). If the owner does so, he/she
is not liable to prosecution. If the owner does not comply with the
administrative penalty requirement, and he/she is found guilty of an offence
under the by-law, the fine amount upon conviction is $2,100 ($600 higher).
The attached amendment also increases the cost stipulated in the by-law for
testing water meters, to reflect the actual cost to the utility to provide this
service, and to ensure that the utility is able to produce an annually balanced
budget, as mandated in the Local Governance Act. Note that if the meter is
found to be outside of required tolerances the cost of testing is reimbursed.
Finally, the amendment changes the definition of "Commissioner" to reflect the
current corporate governance structure, such that the Commissioner is no longer
the Chief City Engineer, but rather the "Commissioner of Saint John Water".
[its] AA 1► to] ►1MITI IIQ01
Letters will be sent to the owners of properties that have been vacant and
unused for domestic or commercial purposes to advise them of the by-law
change in advance of issuing invoices. There are approximately 177 properties
that would be impacted by this change.
SERVICE AND FINANCIAL OUTCOMES
In the 2018 Budget $85k was included as additional revenue due to anticipated
By-law change.
The $85k additional revenue was forecasted as a result of an inventory of
approximately 177 properties that would be impacted by the By-law changes.
Assuming that the 177 properties generate an approximate revenue of
$480.30/property results in an additional $85,013.10 in revenue. However, it
should be noted that there could be a higher than typical delinquency rate,
particularly if the buildings are slated for demolition.
While the delinquency rate could be higher than typical, the Utility should
continue to still collect on the outstanding balance with the exception of cases
where a property is auctioned for property tax sale.
The number of water meters tested annually is approximately 7 and therefore
the total increase in revenue associated with the increased water meter testing
fee is approximately $1,400 per year.
54
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INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Both the Finance and Legal Departments were involved in the development of
the by-law amendment and the amendment itself was drafted by legal.
Growth and Community Development were also consulted as well as
Communications.
ATTACHMENTS
BY-LAW NO. M-16 A LAW TO AMEND A BY-LAW RESPECTING WATER AND
SEWERAGE
55
BY-LAW NO. M-16
A LAW TO AMEND A BY-LAW
RESPECTING WATER AND SEWERAGE
ARRETE NO M-16
ARRRTE MODIFIANT L'ARRETE
CONCERNANT LE RESEAU WEAU ET
D'EGOUTS
Be it enacted by the Common Council of Lors d'une reunion du conseil municipal,
The City of Saint John as follows: The City of Saint John a decrete ce qui suit :
A By-law of The City of Saint John
entitled "A By-law Respecting Water and
Sewerage", enacted on the 7th day of June, A.D.
2004, is hereby amended as follows:
1. Section 1 is amended by repealing the definition
of "Commissioner" and replacing it with the
following:
"Commissioner means the Commissioner of Saint
John Water or any person authorized by him/her
to act on his/her behalf. (commissaire)"
Par les presentes, 1'arret6 de The City of
Saint John intitule « Arrete concernant les r6seaux
d'eau et d'6gouts », decrete le 7 juin 2004, est
modifie comme suit:
1. L'article 1 est modifie par 1'abrogation de la
definition de "commissaire" et son remplacement
par ce qui suit:
"Commissaire" Commissaire de Saint John Water
ou toute personne autoris6e par celui/celle-ci a agir
en son nom. (Commissioner)"
2. Subsection 34(1) is amended by deleting 2. Le paragraphe 34(1) est modifie par la
"$25.00" and replacing it with "$225.00". suppression de "25,00$" et son remplacement par
"225,00$".
3. Section 46 is amended by adding the following: 3. L'article 46 est modifie par 1'adjonction de ce
qui suit:
"46(3) A customer whose water service has been
discontinued pursuant to subsection 46(1), section
42, subsection 44(4) or for any other reason, shall
not operate city valves or take any other action in
relation to the City's water system to reinstate the
water service."
4. Subsection 47(3) is repealed.
"46(3) Un abonne dont le service d'eau a et6
interrompu en vertu du paragraphe 46(1), de
Particle 42, du paragraphe 44(4) on pour toute
autre raison, n'operera pas les valves d'eau de la
ville ni ne fera tout autre chose envers le systeme
d'eau de la ville afin de retablir le service d'eau.
4. Le paragraphe 47(3) est abroge.
5. Section 48 is repealed and replaced with the 5. L'article 48 est abroge et remplace par ce qui
following: suit:
"48(1) Where, in the case of metered customers,
(a) the water service has been discontinued
pursuant to section 42, subsection 44(4) or
subsection 46(1) for a period of at least 72
hours, or
(b) the water has been turned off at the request
of the owner for a period of at least 72
"48(1) Lorsque, en ce qui a trait aux usagers munis
d'un compteur,
56
(a) le service d'eau a 6t6 interrompu en vertu
de Particle 42, du paragraph 44(4) on du
paragraphe 46(1) pour une p6riode
minimale de 72 hours, ou
(b) 1'alimentation en eau a ete interrompue a la
hours, or
(c) a serviced building is vacant and unused
for domestic, commercial or industrial
purposes; or
(d) fire has made a serviced building
uninhabitable,
the owner shall, upon the expiry of the 72 hour
period described in paragraphs (a) or (b) or upon
the building becoming vacant or uninhabitable, pay
a monthly water rate equal to the water service
charge based on the size of the appropriate meter,
as set out in Schedule `B".
48(2) Where, in the case of flat rate customers,
(a) the water service has been discontinued
pursuant to section 42, subsection 44(4) or
subsection 46(1) for a period of at least 72
hours, or
(b) the water has been turned off at the request
of the owner for a period of at least 72
hours, or
(c) a serviced building is vacant and unused
for domestic, commercial or industrial
purposes; or
(d) fire has made a serviced building
uninhabitable,
the owner shall, upon the expiry of the 72 hour
period described in paragraphs (a) or (b) or upon
the building becoming vacant or uninhabitable, pay
a monthly water rate equal to what the water
service charge would be if the flat rate customer
was metered, based on the size of the appropriate
meter, as set out in Schedule `B".
48(3) Where,
(a) the sewer service has been discontinued
demande de l'usager pour une p6riode
minimale de 72 heures, ou
(c) le batiment recevant 1'alimentation en eau
est demeur6 vacant et non-utilis6 a des fins
domestiques, commerciales ou
industrielles, ou
(d) le batiment est inhabitable en raison d'un
feu,
le propri6taire doit, des 1'expiration de la p6riode
de 72 heures d6crite aux alin6as (a) ou (b) ou des
que le batiment est vacant ou inhabitable, payer des
frais mensuels 6quivalant au tarif des services
d'eau bash sur la dimension du compteur appropri6,
tel qu'6nonc6 a 1'annexe "B".
48(2) Lorsque, en ce qui a trait aux usagers a tarif
forf6taire,
(a) le service d'eau a &6 interrompu en vertu
de Particle 42, du paragraphe 44(4) ou du
paragraphe 46(1) pour une p6riode
minimale de 72 heures, ou
(b) 1'alimentation en eau a &6 interrompue a la
demande de l'usager pour une p6riode
minimale de 72 heures, ou
(c) le batiment recevant 1'alimentation en eau
est demeur& vacant et non-utilis6 a des fins
domestiques, commerciales our
industrielles, ou
(d) le batiment est inhabitable en raison d'un
feu,
le propri6taire doit, des 1'expiration de la p6riode
de 72 heures d6crite aux alin&as (a) ou (b) ou des
que le batiment est vacant ou inhabitable, payer des
frais mensuels 6quivalant au tarif des services
d'eau bash sur la dimension du compteur appropri6
que 1'usager paierait s'il 6tait muni d'un compteur,
tel qu'6nonc6 a 1'annexe "B".
48(3) Lorsque,
57
(a) le service d'&gouts a &6 interrompu en
pursuant to section 42 or section 46(1) for a
period of at least 72 hours, or
(b) a serviced building is vacant and unused
for domestic, commercial or industrial
purposes; or
(c) fire has made a serviced building
uninhabitable,
the owner shall, upon the expiry of the 72 hour
period described at paragraph (a) or upon the
building becoming vacant or uninhabitable, pay a
monthly sewer rate equal to the applicable water
service charge in paragraph (1) or (2), multiplied
by the percentage set out in Schedule C""•
vertu de Particle 42 on du paragraphe 46(1)
pour une p6riode minimale de 72 heures,
ou
(b) le batiment recevant le service d'6gouts est
demeur6 vacant et non-utilis6 a des fins
domestiques, commerciales ou
industrielles, on
(c) le batiment est inhabitable en raison d'un
feu,
le propri6taire doit, des 1'expiration de la p6riode
de 72 heures d6crite a Falin6a (a) on des que le
batiment est vacant ou inhabitable, payer des frais
d'6gouts mensuels &quivalant au tarif des services
d'eau 6nonc6 au paragraphes (1) ou (2), multipli6
par le pourcentage identifi6 a Fannexe "C"".
7. Section 50 is repealed and replaced with the 7. L'article 50 est abrog6 et remplac6 par ce qui
following: suit :
"50(1) A person who violates any provision of this « 50(1) Quiconque contrevient a une disposition
by-law is liable upon conviction to a fine of du pr&sent arrW commet une infraction et est
$2,100.00. passible, sur d6claration de culpabilit6, d'une
amende de 2100,00$.
50(2) A person who violates any provision of this
by-law shall, within 20 business days after
receiving the penalty notice from the city's By -Law
Enforcement Officer, pay an administrative penalty
of $1,500.00 at the Payment Center, City Hall, 15
Market Square, Saint John, NB, Monday to Friday
between the hours of 8:30 am and 4:30 pm.
50(3) A person who violates a provision of this by-
law and pays the administrative penalty pursuant to
paragraph (2) is not liable to be prosecuted for said
violation. "
50(2) Quiconque contrevient a une disposition du
pr6sent arrW doit, dans les 20 jours ouvrables
suivant la r6ception de Favis de p6nalit6 6mis par
Fagent charg6 de 1'ex6cution des arr6t6s de la ville,
acquitter une p6nalit6 administrative de 1500,00$
au bureau de perception a 1'H6tel de ville, au 15
Market Square, Saint John, N. -B., du lundi au
vendredi, de 8h30 a 16h30.
50(3) Quiconque contrevient a une disposition du
pr6sent arr&6 et acquitte la p6nalit6 administrative
tel que pr6vu au paragraphe (2) nest passible
d'aucune poursuite a cet &gard. »
9.1
IN WITNESS WHEREOF The City of Saint John
has caused the Corporate Common Seal of the said
City to be affixed to this by-law the day
of , A.D. 2018 signed by:
EN FOI DE QUOI, The City of Saint John a fait
apposer son sceau municipal sur le present arrete
le 2018, avec les signatures
suivantes :
Mayor /Maire
Common Clerk/greffier communal
First Reading - Premiere lecture
Second Reading - Deuxieme lecture
Third Reading - Troisieme lecture
59
Q�T= �i -1
COUNCIL REPORT
M&C No.
2018-85
Report Date
March 21, 2018
Meeting Date
March 26, 2018
Service Area
Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Plumbing permit fee Rebate program for Installation of Water
Softeners
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Amy Poffenroth
Jacqueline Hamilton
I Jeff Trail
RECOMMENDATION
Your City Manager recommends that:
1. Common Council give first and second reading to the attached
amendment to the Saint John Plumbing By-law; and
2. Common Council direct staff to proceed with the Plumbing Permit Fee
Rebate program for the installation of water softeners (and backflow
devices as applicable) from September 14, 2017 to December 31, 2019.
EXECUTIVE SUMMARY
As a result of a Common Council referral on February 12, 2018, staff developed
options to provide plumbing permit fee relief to those property owners that
have recently installed water softeners at their homes and businesses. Between
September 14, 2017 and March 20, 2018, 28 plumbing permits have been issued
for the installation of water softeners, with permit fees totaling $2,460 ($85 for
residential installations, $105 for commercial installations).
Staff is recommending a two-pronged approach - a Plumbing by-law amendment
that removes the permit fees for future plumbing permits for water softeners
(up to December 31, 2019) and a rebate program for those who have already
paid the permit fee since September 14, 2017.
Common Council could pass first and second reading of the attached
amendment to the Plumbing By-law, with third reading at the next meeting of
Council. As required in the Plumbing Installation and Inspection Act, the by-law
sa
would then be sent to the Minister and the Lieutenant -Governor in Council for
their approval.
The intent of the Rebate portion of the program is that it would be as convenient
and seamless for customers as possible. A rebate cheque would be prepared
and mailed to property owners that had water softener permits issued for their
property.
If Council proceeds with this option, further details and timing for the rebate
cheques will be brought back to Council upon third reading of the by-law, as will
a communication plan to advise the public of the rebate program.
PREVIOUS RESOLUTION
February 12, 2018: RESOLVED that agenda item 11.2 Plumbing Permit for West -
Side Residential and Commercial Customers be referred to the City Manager to
provide recommendations with regard to alleviating the plumbing permit fee as
it relates to the installation of water softeners for residential and commercial
customers on the west side.
STRATEGIC ALIGNMENT
This report aligns with the Growth and Prosperity and Valued Service Delivery
priorities.
REPORT
Background
The Saint John Plumbing By-law ensures that all work done to a plumbing system
in the City conforms to the standards prescribed in the Plumbing Installation and
Inspection Act, which includes compliance with the National Plumbing Code and
other applicable codes and standards. The By-law requires a plumbing permit be
obtained by a licensed plumber for the "construction, extension, alteration, or
repair of a Plumbing System as defined in the Act". Once a plumbing permit is
issued, the City's plumbing inspector inspects the work to ensure it meets the
Codes and standards.
The installation of a water softener (also referred to as a water conditioner) is an
alteration to a plumbing system and therefore requires a permit. These devices
are directly connected to the water distribution system and the drain is
connected to the drainage system, so a possibility of cross connection exists. For
residential systems, water softeners are considered a minor hazard, so while a
backflow device is not required, a non -testable dual check valve would be
installed (no permit fee required for this). However, commercial properties
require a higher level of protection of the public water supply from
61
am
contamination; therefore a backflow device would be required for the water
softener.
The general plumbing permit fee includes a $65 base processing fee plus $20 per
fixture. Therefore, the permit fee to install a residential water softener is $85
(base fee plus 1 fixture); the fee to install a commercial water softener with
required backflow device is $105 (base fee plus 2 fixtures). Typically, there are
very few water softener permits issued in any given year.
The west side water distribution system was transitioned to the new well system
on September 14, 2017. Between September 14, 2017 and March 20, 2018, a
total of 28 plumbing permits were issued for the installation of water softeners
in the City; 24 residential installations and 4 commercial installations (with
backflow devices). Of the 28 permits issued, 24 were issued to properties on the
west side of the City.
Options for Plumbing Permit Fee Rebate
There are a few details staff considered when developing options to assist
property owners who have recently obtained a plumbing permit for a water
softener. First of all, Legal staff provided advice that any by-law amendments or
rebate programs should be available to anyone in the City who installed water
softeners, not only those living on the west side of the City. Secondly, staff
considered whether or not to impose a time limit on a rebate program. The
merits of a time limit include assisting property owners during the time when
they need it most, limiting confusion about the fact that a permit is still required
for water softener installation, and limiting lost permit revenue. With these
impacts in mind, the options presented in this report suggest a time limit of
December 31, 2019 for any by-law amendments and rebates.
By-law Amendment and Rebate Program
This recommended option is a two-pronged approach — a by-law amendment for
future plumbing permits for water softeners (up until December 31, 2019) and a
rebate program for those who have already paid the permit fee.
The first part of the program would include an amendment to the Plumbing By-
law (attached) that, while a permit must still be obtained for the installation of a
water softener (and backflow device where applicable), there would be no fee
required to be paid. The fee would be removed until December 31, 2019. After
January 1, 2020, the normal permit fee would be required.
Common Council could pass such an amendment in two meetings, starting with
first and second reading at this meeting of March 26, 2018. Where the Plumbing
Installation and Inspection Act requires the Plumbing by-law be approved by the
Minister of Justice and Public Safety and the Lieutenant -Governor in Council, the
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-4 -
by -law amendment would not be effective until approved at the Provincial level,
which will take at least a month, perhaps longer.
The second part of the program rebates the full permit fee to anyone in the City
who installed a water softener since September 14, 2017 and up until the by-law
amendment becomes effective. While administrative details are currently being
worked out, the intent of this rebate program is that it would be as convenient
and seamless for customers as possible. A rebate cheque would be
automatically prepared and mailed to property owners that had water softener
permits issued for their property.
If Council proceeds with this option, further details and timing for the rebate
cheques will be brought back to Council upon third reading of the by-law, as will
a communication plan to advise the public of the rebate program.
Alternative Option — Rebate Program only
If Council is concerned about the length of time to have a Plumbing by-law
amendment approved at the Ministerial level, an alternative would be to
implement only a rebate program for a limited time period and not to proceed
with the by-law amendment. This program would rebate the full permit fee to
anyone who installed a water softener between September 14, 2017 and
December 31, 2019.
This option is more administratively burdensome, whereas implementing the by-
law amendment at the permit intake stage is simpler and additional steps to
process rebates would no longer be required. It may also be confusing at the
permit intake stage as a fee would be applied at the same time as the rebate,
essentially resulting in a zero balance at the counter. Again, administrative
details would have to be finalized to make the process change function as
seamless as possible.
Council may also provide direction to staff to change the December 31, 2019
time limit to shorten or lengthen eligibility for the rebate program, or may wish
to eliminate the time limit altogether.
SERVICE AND FINANCIAL OUTCOMES
Rebating plumbing permit fees for the installation of water softeners will result
in a reduction of permit revenues while processing and inspection costs will
remain the same. The plumbing permit fee is structured to achieve approximate
cost -recovery; it is intended to offset the processing and inspection service costs.
While water softener installation permits are typically a minimal part of the
plumbing permitting and inspection service, there will be a loss of revenue if the
63
-5 -
rebate program is implemented, which will impact the intended cost offset to
process and inspect the new installations.
For example, rebating the 28 fees for permits issued between September 14,
2017 and March 20, 2018 totals $2,460. It is difficult to predict how many
additional water softener permits will be issued during the rebate program time
period (until December 31, 2019). If the volume is the same as the last six
months, the lost revenue would be approximately $11,000. It is also possible
that this number will decrease over the rebate program time period, which
means less impact on permit revenue.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The City Solicitor's Office has been consulted throughout the development of the
options and has prepared the attached Plumbing By-law Amendment. Growth
and Community Development Services has also collaborated with Saint John
Water and Finance in developing and evaluating the options. Implementation of
the rebate program will require further collaboration with Saint John Water,
Finance, Information Technology and Communications.
G1i1081:/ul4Pi0
Proposed Amendment to the Saint John Plumbing By-law
N
BY-LAW NUMBER PI -1
A BY-LAW RESPECTING PLUMBING
IN THE CITY OF SAINT JOHN
ARRETE No PI -1
ARRETE RELATIF A LA PLOMBERIE
DANS THE CITY OF SAINT JOHN
Be it enacted by the Common Council of Le conseil communal de The City of Saint
The City of Saint John as follows: John edicte :
A By -Law of The City of Saint John
entitled "Saint John Plumbing By -Law" enacted on
the 5h day of August, A.D. 2014, is hereby
amended as follows:
Par les presentes, Farrete de The City of
Saint John intitule "Arrete relatif a la plomberie de
Saint John" edicte le 5 aout 2014 est modifie
comme suit:
1. Section 2 is amended by adding the following 1. L'article 2 est modifie par Pajout de la
definition: definition suivante :
"Water Softener" means a unit that is used to
soften water, by removing the minerals that
cause the water to be hard.
2. Paragraph 5(2)(e) is amended by adding the
words "Subject to section 5.1," immediately
before the words "A permit fee".
adoucisseur d'eau » designe un adoucisseur
est une unite qui est employee pour adoucir
Peau, en enlevant les mineraux qui rendent
Peau dure.
2. Le paragraphe 5(2)(e) est modifie par
1'adjonction des mots « Sous reserve de
Particle 5.1 » immediatement avant les mots
des frais de permis ».
3. The following section is enacted and added 3. Le paragraphe suivant est edictes et suivent
immediately following paragraph 5(2)(g): immediatement le paragraphe 5(2)(g) :
5.1 Neither a permit fee nor a plumbing fixture
fee hereunder is payable with respect to the
installation or repair of a Water Softener
carried out before December 31, 2019.
IN WITNESS WHEREOF The City of Saint John
has caused the Corporate Common Seal of the said
City to be affixed to this by-law the day of
, A.D. 2018 and signed by:
5.1 Ni les frais de permis ni les droit associe
aux appareils sanitaires en vertu des presentes
ne sont payables a 1'egard de 1'installation on
de la reparation dun adoucisseur d'eau
effectuee avant le 31 decembre 2019.
EN FOI DE QUOI The City of Saint John a fait
apposer son sceau communal sur le present arrete le
2018, avec les signatures
suivantes :
Mayor/Maire
Common Clerk / Greffier communal
First Reading - Premiere lecture -
Second Reading - Deuxieme lecture -
Third Reading - Troisieme lecture -
65
Received Date
March 16, 2018
Meeting Date
October 26, 2015
Open or Closed
Open Session
Members of Common Council
Councillors:
Subject: Saint John Airport's application to the National Trade Corridors Fund (NTCF)
Background:
The Saint John Airport has applied to the National Trade Corridors Fund (NTCF) for much needed funding to
refurbish their aging runways and to install high-intensity and more efficient LED lighting on the runway
edges and centreline. They also plan to implement Runway End Safety Areas (RESA's) where possible. In
addition to the safety enhancements and improvements to the airport's transportation infrastructure, the
economic impact to this project will add 26mm in economic output, 12.5mm to GDP, and 9mm to labour
income leading to direct and induced 187 FTE jobs for the city of Saint John.
The Saint John Airport has not received any Federal, Provincial, or Municipal funding since it's privatization in
1999 and has been self-sufficient for over 19 years. When the airports were privatized in 1999, it was
understood by Transport Canada that the Small NAS airports (of which, Saint John is one of 6) would be
unable to sustain such a large piece of infrastructure without eventual Federal assistance.
It may interest you to note that the Saint John Airport is the fastest growing airport in Atlantic Canada for 7
months in a row. The Board of Directors and Management of the Saint John Airport Authority have done an
excellent job in creating a vibrant gateway for economic development & tourism and positioning themselves
for dramatic future growth.
Motion:
That the Mayor be authorized to send the attached Letter of Support
Respectfully Submitted,
(Received via email)
Don Darling
Mayor
City of Saint John
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saint ohn.ca I C.P.1971 Saint John, N. -B. Canada E2L 4L1
••
The City of Saint john
Mayor Don Darling
Mayor's Office
Bureau du maire
March 26, 2018
The Honorable Marc Garneau, PC
Minister of Transport
House of Commons
Ottawa, ON
K1A OA6
Dear Minister Garneau,
As you may know, the Saint John Airport has applied to the National Trade Corridors Fund (NTCF) for
much needed funding to refurbish their aging runways and to install high-intensity and more efficient
LED lighting on the runway edges and centreline. They also plan to implement Runway End Safety Areas
(RESA's) where possible. In order to ensure that the project may start in time for the 2018 construction
season, I urge you to consider their application for approval. In addition to the safety enhancements and
improvements to the airport's transportation infrastructure, the economic impact to this project will
add 26mm in economic output, 12.5mm to GDP, and 9mm to labour income leading to direct and
induced 187 FTE jobs for the city of Saint John.
The Saint John Airport has not received any Federal, Provincial, or Municipal funding since it's
privatization in 1999 and has been self-sufficient for over 19 years. When the airports were privatized in
1999, it was understood by Transport Canada that the Small NAS airports (of which, Saint John is one of
6) would be unable to sustain such a large piece of infrastructure without eventual Federal assistance.
This time has come.
It may interest you to note that the Saint John Airport is the fastest growing airport in Atlantic Canada
for 7 months in a row. The Board of Directors and Management of the Saint John Airport Authority have
done an excellent job in creating a vibrant gateway for economic development & tourism and
positioning themselves for dramatic future growth.
/� a
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.I? 1971 Saint
67
Once again, I respectfully request you to consider their application for approval in time for the 2018
construction season.
Kind Regards,
Don Darling
Mayor of Saint John
.:
woro,00
PO
Continuous Improvement
Update to Common Council
March 26, 2018
AINT JOH
J�5
Continuous Improvement
Progress and Results
Work Plan Moving Forward
70
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s.
while increasing va
nities to streamline a IJ
rs...
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■
Continuous Improvement Results
Hard savings
Revenue
Cost Avoidance
Productivity
Satisfaction
Targeting $2 Million cumulative
hard savings by the end of 2018
CLO
rn $2.0
m
N $1.5
0
a
0 $1.0
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$0.5
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Of
$0.0
Continuous Improvement Projected Performance
Year to Date - March 21, 2018
Tata I
Target - $500,000 end of 2017 (2016 projects)
Target - $2 Million cumulative by end of 2018
$792,425
$570,290 —0
2016 2017 2018
Generated and/or estimated savings - high probablity of achieving savings
Projected savings - project on-going (analysis or improve phases)
SAIN1 JOHN
Hard Savings Contributions by Service Area
Transportation &
Environment Services, 1
Corporate Services,
$214,398,25% \
$228,189,27%
Parking, $7,790,1%
$296,189,15%
Saint John Water,
532,000,4%
Growth & Community
Development
Services, $47,113,6%
Fire Services, $48,439,
6%
Finance &
Finance &
Administrative
Services, $261,645,
31%
75
Projected Program Savings Contributions by Service Area
Transportation &
Environment Services,
$248,339, 12%
Corporate Services,
Parking,$7,790, 0%
$296,189,15%
Saint John Water,
$152,000,8-1
Growth & Community
Development
Services, $47,113,2%
Five Services,
$128,439,7%
Finance &
Administrative
Services, $1,120,845,
56%
Projected Productivity Savings
Approximately 3,032 hours diverted
to other value added activities
Estimated value - $96,835
(wages and benefits)
Note: Not inclusive of all productivity savings
_w-W�jo
---.Mow
_EET UTILIZATION PROJECT
Solutions Outcomes
Cars Pooled: 22 Annual Hard Savings: $155,267
Cars Auctioned: 11 One Time Revenue: $30,372
77
Enhancements
Accessible to
159 Staff 24/7
WN, j{M3N
WINTER SIDEWALK MAINTENANCE
Solutions
Balanced to 13
routes over
previous 14 routes
Outcome
Total Hard Savings
$47,000
Improvements
Customer and
employee
satisfaction
RUM ,{M3ry
• Contract changed to flat rate
• Proper garbage bins installed
• Check -lists implemented
79
No N
$32,000 Total Hard Savings
MMMM
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PARKING SUMMONS PROCE.
• Eliminated process server $7,790 Total Hard Savings
• Digital signatures
• Summons printed in proper order 35% Productivity Savings
• Change in print timing — $20,000 in Soft Savings
so
WN,,{M3N
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PUBLIC NOTICE PROJECT
Leverage new Act j r $41,113 Hard Savings Annually
Web -site notification •0 Soft Savings of 9 hours annually N $390
81
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STREET SWEEPING PROJECT
In-house service delivery model
Validation and further efficiencies
M
Initial Hard Savings $93,1000
Additional Savings $10,000
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IRE DIFFERENTIAL RESPONSE
Reduce the number of apparatus
that respond to alarms
(e"'
$48,439 Total Hard Savings
•� (parts and fuel)
RUM ,{M3ry
J
ANN= &M
Solution
PAINTING
Eliminate placement of cones for linear painting
Outcomes
Annual Hard Savings: $11,756
Projecting 1,560 hours reallocated to traffic markings
(arrows, cross walks)
84
RUM ,{M3ry
ATA CENTRE PROJECT
Proposed co -location of L $8,000 Projected Hard Savings
the City's Data Centre 1,,
$114,000 Projected Capital Cost Avoidance
• Business continuity
• Flexible business model $1,200 Projected Annual Operating Cost Avoidance
j
Investment in Continuous Improvement
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Summary Winter Operations Dashboard
Th*fto*# d Lwowdn 9.•r•,Wwr rover dpereucm de4*11S+a rd4r ends dharleq k*hKlee,Suff~r M*LrMw'f 00 sAS. o-anl. �wiiw•. and
vakv rR miu-e 5uead {bawd a, a per uwrLmee for eadl hoe d mak-mll.
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'Fowl KM Trp"R"
30,502.53
Total Tomes Sprrad
11837.80
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66 Participants
2017 Lessons Learned Presenter
2018 Rapid Fire Presenter
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On-going Projects
Project Development and Shared Services
f
Embedding Continuous Improvement
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log
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Eliminate redundancy by consolidating
business operations that are used by
multiple parts of the same organization
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Police — Initial Steps:
• Develop scope of work
• Garner support from key stakeholders
SERVICE DE POLICE
oil 1 9 toll
• � DE SAINT JOHN �
SAT -I
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;ll
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Advance a culture of continuous improvement to drive
operational efficiencies.
o r -11,11IC6.W
Daily Management
Information Technology
Jmin Al -
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Continuous Improvement
111
City Manager's Office
ILMI Ilii: ,.�1 Illii -
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One Stop Shop Community Planning Common Clerk
Refinement Deployment Leader Check -Ins
JOH
Honw f-anga 6
SW In
erf�r�ee,Open Data andApps _
I
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•.I III ,
•- _
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—V
The Performance dashboard showcases progress related to achieving Common Councilds priorities. Through good
governance and with the support of the community, our focus is on growing Saint John. Key performance indicators are
selected that dernon,%Irate the Citys cornmilment to being fiscally responsible and delivering public services that
contribute to a vibrant, attractive and prospefous city.
This public platform also allows you to explore and download open data, discover and bukld appllcatlons, and commit to
solving Important local proNems. Let's make our great community greater, togetheri
woro,00
PO
Continuous Improvement
Update to Common Council
March 26, 2018
AINT JOH
COUNCIL REPORT
M&C No.
2018-77
Report Date
March 20, 2018
Meeting Date
March 26, 2018
Service Area
Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: "Project Performance Update — Safe, Clean Drinking Water Project"
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Dean Price
Brent McGovern
I Jeff Trail
RECOMMENDATION
It is recommended that this report be received for information and filed.
EXECUTIVE SUMMARY
The project team requests 15 minutes to present the attached presentation in
open session of Common Council. The purpose of this presentation is to provide
Council with a current project performance update on the Safe, Clean Drinking
Water Project.
PREVIOUS RESOLUTION
At its meeting of November 27th, 2017 M&C Report No. 2017-286 titled "Project
Performance Update — Safe, Clean Drinking Water Project" recommended and
Council RESOLVED that:
The report be received for information and filed.
STRATEGIC ALIGNMENT
The Safe Clean Drinking Water Project remains a high priority and focus as it will
bring safe, clean drinking water to the citizens of Saint John and reduce the
occurrence of boil water orders and service interruptions through the
construction of sustainable infrastructure.
97
-2 -
SERVICE AND FINANCIAL OUTCOMES
Not applicable
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input was provided by Port City Water Partners.
ATTACHMENTS
Power Point Presentation — "Project Performance Update — Safe, Clean Drinking
Water Project"- Reporting Period — November 2017 — February 2018
PDF — "SCDWP Statistics"— Reporting Period — November 2017 — February 2018
I
6— SAINT JOHN
Project Performance Update
"Safe, Clean Drinking Water Project"
-
or
March 26th, 2018
Reporting Period: Nov 2017 —
C
A
■ Executive Summary
■ Project Map
■ Project Status Dashboard
■ By the Numbers
■ Mini Milestones
C
Performance Measurement
■ Construction photos
Open Data Statistics —Appendix "A"
100
40
Results this Period (Nov 2017 —Feb 2018)
■ PCWP's substantial completion date is still projected to be
November 30th, 2018 but there are concerns with the tight
timelines.
■ West Milestone Certificate issued November 22, 2017.
■ The LLDWTF, Loch Lomond Drinking Water Treatment
Facility has progressed; working on instrumentation, electrical
and mechanical process works for a spring 2018 start to el
commissioning.
■ Roofers continued to install foam insulation and the final roofing
membrane on top of the insulation throughout the winter during
good weather. 101
Results this Period (Nov 2017 - Feb 2018) (Cont'd)
■ Construction continued on 3 to 11 of the 13 components.
■ Completion of Component 4-3 pipework at
Sunnyside/Westmorland Road in late November.
■ Rothesay Avenue pipework was shut -down in mid December
for the winter and has now recently restarted.
■ Concrete repairs to the Robertson Lake Dam structure were
shut -down in late November and they have just recently
resumed.
102
c�r
What's Working
■ PCWP have deployed crews in key locations in the City and have
made progress on strategic items this winter on the A.I.
components.
■ City operations group made critical repairs to some large valve
chambers to allow PCWP to make an important water
transmission main connection.
Reminder - Two live webcams on WTP site for thep ublic I
103W�_
Next Steps (work between now & late spring)
East A.I. components
■ Repair and replace concrete at Robertson Lake Dam
■ Clearing and grubbing for Latimer Lake main dam
■ Complete the large flow meter chambers at WTP
■ CHPS and LHPS transmission pipeline tie-ins
■ Finalize work on the insulated roof
c�
■ Rothesay Avenue — Slip -line the transmission main between
Staples and Russell Street.
104
Next Steps (Off Street A.I. work for 2018)
■ 3-2 Latimer Lake South Dam
■ 3-2 Latimer Lake Main Dam upgrades — and 3 new
intakes
■ 5-1 Loch Lomond Road and a section from Commerce
Drive to Westmorland Rd -- slip lining (2 pipes &limited
excavations) M^ "I P
Complete 4-1, 4-2 (tie-in transmission main pipes at
LHPS & CHPS), zi
C
40
■ 3-1 Robertson Lake Dam Spillway, access road and
earth dams.
105
Next Steps (On Street A.I. work for 2018)
■ 4-4 Pressure zone modifications (John T. McMillan,
Mountain Rd., Westmorland Rd. and Metcalf St.)
■ 5-2 Rothesay Ave; and McLean Street distribution main
■ 5-1 Night work -corner of Hickey Rd. and Loch Lomond
Rd.
■ 5-1 Cindy Lee St. and Martha Cres. (slip lining pits)..,
■ 5-1 Westmorland Rd. near Ellerdale St. (slip lining pit)
■ 4-4 Metcalf Street removal of one pipe segment
■ 3-2 Culverts at Latimore Lake Rd.
106
Next Steps (work between now & summer)
1-1 Loch Lomond Drinking Water Treatment Facility
■ Complete installations of mech / elec equipment
■ Complete the water lab in the admin building mid-May
■ Connect all equipment and have the components c,, A
successfully communicating with one another c e
s
Legend
Water Treatment Plant Site (WTP)
Proposed New Water Mains
Propo..d Reh biritaten VSFater Mains
o� Prop ... d Well
Ex. Water Storage
Ex. Transmission Mains
SAFE,
CLEAN DRINKING WATER PROJECT
PRIMARY INFRASTRUCTURE
CATEGORY#1: WATER TREATMENT
1-1:
WATER TREATMENT PLANT (WTP)
CATEGORY#2: STORAGE
2-1:
STORAGE AT WTP
ADDITIONAL INFRASTRUCTURE
CATEGORY #3: SOURCE IMPROVEMENTS
3-1:
ROBERTSON LAKE DAM
3-2:
LATIMER LAKE INTAKES AND DAM UPGRADES
CATEGORY #4: TRANSMISSION AND PUMPING
4-1:
LAKEWOOD HEIGHTS PUMP STATION TO WTP
4-2:
WTP TO COMMERCE DRIVE
4-3:
LOCH LOMON D ROAD AND WESTMORLAND ROAD
4-4:
EAST PRESSURE MODIFICATIONS
4-5:
WELL SITE DEVELOPMENT
4-6:
SPRUCE LAKE PUMP STATION UPGRADE
CATEGORY #5: WATER MAIN REHABILITATION
5-1:
LAKEWOOD HEIGHTS PUMP STATION TO
WESTMORLAND ROAD (STRUCTURAL LINING)
5-2:
ROTH ESAY AVEN UE (STRUCTURAL U N I N G)
5-3:
OCEAN WESTWAY (STRUCTURAL LINING)
Scope
Steady
No change in scope
----
There is a possibility that the
schedule may slip beyond the
Schedule
v
Steady
Project is currently on
original target. Some of the A.I.
schedule.
project components are finishing
later than planned.
Contaminated soil discovered on
Budget
Y
Steady
Project is on budget
several sites. Team is reviewing the
details with our Partner.
Risks
G
Steady
Some typical risks to date.
Resolve Issues and Relief Events
Overall Health
G
Steady
Good
----
G Steady Progress Y YELLOW — Some concerns, actions being taken R RED — Critical, major Issues
109
Pipe Installed
.4
Kilometres
Truckloads
of Asphalt
.2
Tons of Rebar
Concrete
h. Date A.
Nov / 17 (early) Completed tie-in @ Martha Avenue
Nov 23 / 17 Murphy begins to pull HDPE (Rothesay
Avenue)
Component 5-1
Component 5-2
Nov 29 / 17 Sunnyside Ave Paved Component 4-3
200mm PVC turned in @ Rothesay Avenue
Dec / 17 (Frederick St to Staples) & Temporary
Service removed
Component 5-2
Feb 7 / 18 Installed 750mm tee @ Champlain Heights Component 4-2
Feb 26 / 18 Treatment Facility — Permanent Power On Component 1-1
111
Design Complete
Percentage for all 13 components
0%
100%
SCDWP Design Completion
SCDWP Design Remaining
Construction Complete
% Percentage for all 13 components
r�
112
26%
O,L I SCDWP Construction Completion
SCDWP Construction Remaining
Length of Watermain Installed / Rehabilitated to date
r�
21.2 km
M^
Pipe installed
Pipe Remaining
r
c
A
■ Number of Issued For Construction (IFC) drawings
received from PCWP
500
450
400 3020 1 F
350 Drawings
300 _
received
250
200
150
100
50
0
�p k - + S ■
75
7
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N p ci
O n
Z Li c Q T ^I
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114
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Construction Photos
Nov 2017 —Feb 2018
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Construction Photos
Nov 2017 —Feb 2018
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3-1 Robertson Lake Dam - Spillway !'November 10th, 2017
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Construction Photos
Nov — Dec 2017
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Construction Photos
Nov 2017 —Feb 2018
AMft
Construction Photos
Nov 2017 —Feb 2018
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4-2 at Champlain Heights — 750mm line hit to avoid freezing — February 1, 2018
Construction Photos
Nov 2017 —Feb 2018
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Construction Photos
Nov 2017 —Feb 2018
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Construction Photos
Nov 2017 —Feb 2018
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Nov 2017 —Feb 2018
Construction Photos
Nov 2017 —Feb 2018
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5-2 Test Pig — November 22, 2017 128
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5-2 Test Pig — November 22, 2017 128
Construction Photos
Nov 2017 —Feb 2018
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5-2 Rothesay Avenue Slip lining — NM%mber
24,
2017
F -A
Construction Photos
Nov 2017 —Feb 2018
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5-2 Rothesay Avenue at Frederick Sfrdet January 17, 2018
Construction Photos
Nov 2017 —Feb 2018
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Construction Photos
Nov 2017 —Feb 2018
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1-1 Treatment Facility with backup g0ferator building— February gt", 2018
Construction Photos
Nov 2017 —Feb 2018
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Construction Photos
Nov 2017 —Feb 2018
.t
-1 LLDWTF — Roof January 29th1 I
Construction Photos
Nov 2017 —Feb 2018
_Aw
f
Installation of catwalks and guard rail continues inside the plant
Component 1-1
1-1 LLDWTF
February
Siding has been installed on the administration building
Component 1-1
1-1 LLDWTF
13 1- _
Construction Photos
Nov 2017 -Feb 2018
p ._ aAWA
102!2018 13:20 lit
1-1 LLDWTF
Entrance Foyer of
the Administration
Building
February 16th, 2018
Lobby area of the Administration build 1ng is now tiled
Component 1-1
141
10-01-2018 Wed 16:56:
Questions
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SCDWP Statistics
20/03/2018
City Staff Audits
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Management System Audit
0
1
3
1
2
3
1
2
2
2
0
0
1
Design audits
0
2
2
3
4
1
8
3
4
1
3
0
3
Site Audits (Scheduled)
0
0
15
14
17
27
19
19
29
32
15
14
29
Monthly Total
0
3
20
18
23
31
28
24
35
35
18
14
33
143
SCDWP Statistics
20/03/2018
City Staff Audits
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
Mar -18
Apr -18
May -18
Jun -18
Jul -18
0
0
1
1
2
0
1
1
1
1
0
2
2
2
1
0
0
0
0
0
0
0
0
0
49
33
52
83
54
46
97
87
48
23
11
19
51
35
54
84
56
46
98
88
49
24
11
21
0
0
0
0
0
120
.Q 100
City Staff A
O
9 20
ti( ti( ti( ti0 ti(0
Period
144 2
SCDWP Statistics
Design Completion Progress (total)
20/03/2018
145
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
1-1 Water Treatment Plant
0%
0%
0%
0%
38%
44%
48%
60%
75%
91%
94%
96%
97%
98%
99%
99%
99.1%
99.2%
99.5%
99.6%
99.7%
99.8%
99.9%
99.9%
100.0%
100.0%
2-1 Storage at WTP
0%
0%
0%
0%
38%
42%
50%
60%
75%
95%
99%
99.5%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
3-1 Robertson Lake Dam
0%
0%
0%
0%
45%
70%
80%
85%
90%
90%
95%
95%
95%
95%
95%
97%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
3-2 Latimer Lake Intakes
0%
0%
0%
0%
30%
50%
60%
65%
70%
75%
80%
80%
82%
84%
86%
90%
93%
95%
95%
96%
96%
96%
96%
96%
96%
96%
and Dam Upgrades
4-1LHPSto WTP
0%
0%
0%
0%
60%
90%
95%
95%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
4-2 WTP to Commerce
0%
0%
0%
0%
60%
90%
100%
100%
95%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Drive
4-3 Loch Lomond Road and
0%
0%
0%
0%
30%
60%
70%
75%
50%
85%
90%
93%
95%
96%
98%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Westmorland Road
4-4 East Pressure
0%
0%
0%
0%
30%
60%
70%
75%
50%
85%
90%
92%
94%
95%
96%
96%
97%
99%
99%
99%
100%
100%
100%
100%
100%
100%
Modifications
4-5 Well Site Development
0%
0%
0%
0%
70%
90%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
4-6 Sruce Lake Pump
0%
0%
0%
0%
60%
70%
80%
80%
80%
85%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Station Upgrades
5-1 LHPS to Westmorland
0%
0%
0%
0%
40%
50%
60%
62%
85%
90%
95%
96%
96%
96%
97%
98%
99%
99%
99%
99%
100%
100%
100%
100%
100%
100%
Road (Structural Lining)
5-2 Rothesay Avenue
0%
0%
0%
0%
30%
40%
60%
62%
75%
75%
75%
76%
78%
80%
80%
82%
90%
94%
95%
100%
100%
100%
100%
100%
100%
100%
(Structural Lining)
5-3 Ocean Westway
0%
0%
0%
0%
55%
90%
100%
100%
95%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
(Structural Lining)
145
of Primary Infrastructure Design Progress
-
■ Primary Infrastructure Design
Completed
■ Primary Infrastructure Design
Remaining
SCDWP Statistics
Additional Infrastructure Design Progress
0%
SCDWP Design Progress
0%
SCDWP Design Completion
■ SCDWP Design Remaining
146
■ Additional Infrastructure Design
Completed
Additional Infrastructure Design
Remaining
20/03/2018
SCDWP Statistics
Construction Completion Percentage (total)
20/03/2018
147
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
1-1 Water Treatment Plant
0%
0%
0%
0%
1%
3%
3%
4%
4%
11%
16%
19%
21%
23%
25%
28%
31%
36%
41%
47%
53%
60%
68%
75%
82%
88%
2-1 Storage at WTP
0%
0%
0%
0%
0%
0%
8%
12%
12%
16%
20%
22%
24%
26%
29%
32%
45%
56%
67%
75%
82%
90%
95%
97%
98%
99%
3-1 Robertson Lake Dam
0%
0%
0%
0%
0%
0%
0%
0%
6%
7%
7%
7%
7%
7%
7%
7%
7%
7%
13%
13%
30%
48%
68%
68%
68%
68%
3-2 Latimer Lake Intakes
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
and Dam Upgrades
4-1 LHPS to WTP
0%
0%
0%
0%
1%
2%
3%
17%
44%
45%
46%
46%
46%
46%
46%
52%
55%
59%
61%
65%
69%
72%
74%
74%
74%
74%
4-2 WTP to Commerce
0%
0%
0%
0%
1%
14%
38%
50%
42%
52%
58%
61%
67%
68%
68%
76%
81%
86%
87%
88%
94%
95%
95%
95%
95%
96%
Drive
4-3 Loch Lomond Road and
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
18%
24%
48%
70%
90%
92%
99%
99%
99%
99%
Westmorland Road
4-4 East Pressure
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
2%
2%
2%
2%
2%
2%
2%
2%
Modifications
4-5 Well Site Development
0%
0%
0%
0%
1%
14%
22%
22%
26%
35%
39%
44%
52%
52%
60%
69%
71%
90%
92%
100%
100%
100%
100%
100%
100%
100%
4-6 Sruce Lake Pump
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
6%
26%
26%
76%
95%
100%
100%
100%
100%
100%
100%
100%
Station Upgrades
5-1 LHPS to Westmorland
Road (Structural Lining)
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
1%
11%
12%
12%
12%
14%
15%
14%
14%
14%
5-2 Rothesay Avenue
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
5%
12%
18%
54%
54%
63%
63%
(Structural Lining)
5-3 Ocean Westway
(Structural Lining)
0%
0%
0%
0%
1%
2%
9%
24%
28%
51%
55%
58%
°
58/
°
60/
°
85/
°
99/
°
99/
°
99/
°
99/
°
100/
°
100/
°
100/
°
100/
°
100/
°
100/
°
100/
147
Primary Infrastructure Construction
Progress
11
Y Primary Infrastructure
Construction Completed
■ Primary Infrastructure
Construction Remaining
SCDWP Statistics
Additional Infrastructure Construction Progress
37
63%
SCDWP Construction Progress
26%
� 74%
V SCDWP Construction
Completion
O SCDWP Construction
Remaining
Additional Infrastructure
Construction Completed
O Additional Infrastructure
Construction Remaining
20/03/2018
SCDWP Statistics
20/03/2018
issuea Tor construction urawings
Keceivea
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
1-1 water Treatment Plant
0
0
7
0
11
110
3
195
148
135
374
130
94
34
37
131
169
89
34
51
69
35
9
52
106
40
2-1 Storage at WTP
0
0
0
0
0
0
0
22
2
1
42
6
0
0
14
4
5
0
0
0
3
2
0
0
0
0
3-1 Robertson Lake Dam
0
0
0
0
0
0
0
0
4
16
0
0
0
0
1
0
18
0
0
0
7
3
0
0
0
3
3-2 Latimer Lake Intakes and
0
0
0
0
0
0
0
0
0
0
0
0
4
0
0
0
0
0
0
0
0
0
2
0
0
0
Dam Upgrades
4-1 LH PS to WTP
0
0
0
0
0
17
10
0
3
13
18
0
0
1
1
1
12
4
0
0
0
0
0
0
0
0
4-2 WTP to Commerce Drive
0
0
0
0
0
50
14
41
23
17
19
6
0
1
1
0
9
0
1
0
1
0
2
0
2
0
4-3 Loch Lomond Road and
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
23
17
22
14
12
9
4
1
1
0
0
Westmorland Road
4-4 East Pressure Modifications
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
0
0
0
0
0
0
0
0
4-5 Well Site Development
0
0
0
0
0
13
65
0
8
0
8
1
15
15
8
9
14
9
1
6
5
0
0
0
0
0
4-6 Sruce Lake Pump Station
0
0
0
0
0
0
0
0
0
0
0
0
16
0
0
4
9
1
0
2
3
0
0
0
0
0
Upgrades
5-1 LHPS to Westmorland Road
0
0
0
0
0
0
0
0
0
0
14
2
13
0
0
24
0
6
0
0
19
0
0
0
0
1
(Structural Lining)
5-2 Rothesay Avenue (Structural
Lining)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
0
1
1
0
0
0
5-3 Ocean Westway (Structural
0
0
0
0
0
45
32
8
14
5
10
1
2
0
1
3
1
2
0
0
1
0
1
0
0
0
Lining)
Total
0
0
7
0
11
235
124
266
202
187
485
146
144
51
63
199
255
134
50
78
117
45
16
53
108
44
3020
IFC Drawings Received
600
400 - --
200
0
1J • QJ• O�. e'
�j O Fe' PQM' �y• J; �
, O3 P. 0
P O fie:
149
SCDWP Statistics
20/03/2018
Activity On site
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
1-1 water Treatment Plant
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
2-1 Storage at WTP
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
3-1 Robertson Lake Dam
N
N
N
N
N
N
N
N
Y
Y
N
N
3-2 Latimer Lake Intakes and Dam Upgrades
N
N
N
N
N
N
N
N
N
N
N
N
4-1 LHPS to WTP
N
N
N
Y
N
N
Y
Y
Y
Y
Y
Y
4-2 WTP to Commerce Drive
N
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
4-3 Loch Lomond Road and Westmorland Road
N
N
N
N
N
N
N
N
N
N
N
N
4-4 East Pressure Modifications
N
N
N
N
N
N
N
N
N
N
N
N
4-5 Well Site Development
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
4-6 Sruce Lake Pump Station Upgrades
N
N
N
N
N
N
N
N
N
N
N
N
5-1 LHPS to Westmorland Road (Structural Lining)
N
N
N
N
N
N
N
N
N
N
N
N
5-2 Rothesay Avenue (Structural Lining)
N
N
N
N
N
N
N
N
N
N
N
N
5-3 Ocean Westway (Structural Lining)
N
N
N
N
N
N
Y
Y
Y
Y
Y
Y
150
SCDWP Statistics
20/03/2018
Activity On site
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
Mar -18
Apr -18
May -18
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
N
N
N
N
N
N
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
N
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
N
N
N
Y
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
N
Y
N
N
N
N
N
N
N
N
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
N
N
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
N
N
Y
Y
Y
Y
N
N
N
151
SCDWP Statistics
20/03/2018
Water Main Layed and Lined
Nov - Feb
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Water Main >_ 400mm (m)
0
0
0
0
0
1781
862
2048
112
2291
907
597
Water Main < 400mm (m)
0
0
0
0
0
0
0
271
514
100
15
0
Structural Lining (m)
0
0
0
0
0
0
0
0
767
273
2100
0
Monthly Total
0
0
0
0
0
1781
862
2319
1393
2664
3022
597
Remaing Pipe to install (m)
26000
26000
26000
26000
26000
24219
23357
21038
19645
16981
13959
13362
Total Installed (km) 21.2 0.362
Total Remaininiz (km) 4.8
Miscellaneous
Nov - Feb
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Concrete Poured (m)
0
0
0
0
0
0
15
395
938
798
722
675
Concrete Poured (Truckload*)
0
0
0
0
0
0
2
52
123
104
94
88
Rebar Installed (kg)
0
0
0
0
0
4987
49000
126000
150000
35000
210000
106000
Total Rebar (t)
0
0
0
0
0
4.99
49.00
126.00
150.00
35.00
210.00
106
Asphalt (t)
0
0
0
0
0
0
600
600
1200
671
970
0
Asphalt (truckload**)
0
0
0
0
0
0
38
38
75
42
61
0
*Truckload of Concrete = 10 Cubic Yards per load = 7.65 Cubic Metres (approx)
** Truckload of Asphalt = 16 tonnes/truckload
Period
Nov - Feb
February
Total Rebar (t)
0.20
0
Total Concrete (m3)
73.5
9.61 0
Total Asphalt (t)
1440
90.00 0
Total Pipe (m)
362
0
Kilometres of Pipe Installed
Pipe installed Pipe Remaining
21.2 km
152 9
SCDWP Statistics
20/03/2018
153 10
Water Main Layed and Lined
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
Water Main >_ 400mm (m)
623
32
165
1397
886
1867
633
853
242
135
64
0
0
0
Water Main < 400mm (m)
36
36
95
0
60
0
549
216
0
350
224
74
0
0
Structural Lining (m)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Monthly Total
659
68
260
1397
946
1867
1182
1069
242
485
288
74
0
0
Remaing Pipe to install (m)
12703
12635
12375
10978
10032
8165
6983
5914
5672
5187
4899
4825
4825
4825
153 10
Miscellaneous
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
Concrete Poured (m)
601
139
500
235
295
519
212
46
25
79
57
10
6.5
0
Concrete Poured (Truckload*)
79
18
65
31
39
68
28
6
3
10
7
1
1
0
Rebar Installed (kg)
72225
65520
28575
53978
29307
20793
10957
3050
250
7715
0
0
200
0
Total Rebar (t)
72.00
66
29
54
29.00
21
11.00
3
0.25
7.7
0
0.00
0.2
0
Asphalt (t)
0
0
0
0
0
650
0
825
874
600
1000
440
0
0
Asphalt (truckload")
0
0
0
0
0
41
0
52
55
38
0
28
0
0
153 10
SCDWP Statistics
20/03/2018
Customer Disruption
Jan -16
Feb -16
Mar -16
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Jan -17
Customer Phone Calls
0
0
0
1
5
6
27
26
9
13
7
1
3
Traffic Detours
0
0
0
0
1
1
2
2
1
0
0
0
0
Service Disruptions
0
0
0
0
0
0
3
0
0
0
0
0
0
154 10
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
Dec -17
Jan -18
Feb -18
Customer Phone Calls
1
8
22
10
8
14
16
10
13
4
3
3
0
Traffic Detours
0
0
1
1
11
10
3
8
7
9
1
4
3
Service Disruptions
0
0
0
5
6
1
4
2
1
1
0
0
1
154 10
COUNCIL REPORT
M&C No.
2018-74
Report Date
March 16, 2018
Meeting Date
March 26, 2018
Service Area
Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: 2018 Revised General Operating Budget
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadCity
Manager
David Merrithew
Hilary Nguyen/Kevin
Fudge
Jeff Trail
RECOMMENDATION
RESOVED that as recommended by the Finance Committee at its March 13th
meeting:
1. That the sum of $156,090,792 be the total Operating Budget of the City
of Saint John for 2018;
2. That Common Council approves the 2018 Establishment of Permanent
Positions at 630;
3. That Common Council approves $350,000 to the Growth Reserve Fund to
support the City's growth initiatives.
EXECUTIVE SUMMARY
The 2018 General Operating Budget was approved by the Common Council on
December 11th, 2017. On February 12th, 2018, Council approved the Provincial
Funding Agreement according to which the Province agreed to provide
additional funding to the City in an amount up to $3,477,659 in 2018. Following
the approval of the Funding Agreement, Staff has worked diligently on a revised
2018 General Operating Budget to ensure that all requirements in the Provincial
Funding Agreement are met. The Finance Committee met on March 13th, 2018 to
review the revised General Operating Budget and recommended that the revised
Budget as presented be sent to Common Council for approval.
PREVIOUS RESOLUTION
155
sa
Common Council approved the 2018 General Operating Budget as
recommended by the City Manager in the report M&C 2017-315 on December
11th, 2017.
REPORT
The 2018 General Operating Budget in the amount of $152,613,133 was
approved by Common Council on December 11th, 2017. In February 2018, the
Province announced a funding agreement for the City of Saint John which was
designed to provide additional funding to the City in an amount up to
$22,800,000 over a 3 -year period starting 2018 to allow the City to deliver on
core frontline services while working collaboratively with the Province on long
term solutions to adderess the City's structural deficit. The Provincial Funding
Agreement was approved by Common Council on February 12th, 2018. Pursuant
to the Agreement, the City will receive up to $3,477,659 in 2018. In order to
reinstate frontline services which had been cut due to budget constraints, a
revised 2018 General Operating Budget was prepared by Staff and submitted to
the Finance Committee for review on March 13th, 2018.
The following table summarizes major adjustments which have been made to
the original 2018 General Operating Budget:
Description
Budget Adjustments
Revenues
Financial Assistance
3,477,659
Total Adjustment to Revenues
3,477,659
Expenses
Growth & Community Development Services
458,885
Fire Rescue and Suppression Service
1,117,913
Emergency Management Service
7,305
Police Services
1,187,000
Transit Service
365,845
Other Transportation & Environment Services
1,328,799
Corporate Services
116,060
Restructuring Cost
-1,239,537
Other Compensation Costs
135,389
Total Adjustment to Expenses
3,477,659
All adjustments have been made to minimize impacts on frontline services
including Fire Rescue and Suppression service, Police services, Transit service as
well as Transportation and Environment. The revised budget also focuses on
growth as the Growth Reserve Fund of $350K has been reinstated and $35K has
156
am
been reinstated to the Heritage Grant budget to bring it to a total of $80K.
Additional funding of $21K has also been added to the previously approved
Cultural Affairs' budget to support arts and culture.
The restructuring cost budget was initially set up to support the City's
restructuring effort. However, the restructuring cost budget will not be needed
in 2018 as the City will receive short term provincial funding while working with
the Province to find long term solutions to the City's structural deficit challenges.
Even though the City will not move ahead with its restructuring program in 2018,
wages and benefit escalation is still a major budget concern. Therefore, Staff has
worked diligently and identified positions which could be eliminated during the
budget process. Most positions eliminated were vacant due to retirement or
resignation. As a result, the City's Establishment has been reduced from 641
positions in 2017 to 630 positions in 2018.
Other small adjustments have been made to Corporate Services and other
compensation costs to reflect up to date information or increased support for
frontline services.
�ir:7rrx�r�- I �C�IJIu1 �Ji�
The 2018 Revised General Operating Budget aligns with Council's Priorities.
W-1.1T11114F! ► relf-I►11111501110101u1AL7
Frontline service levels have been maintained.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Considerable input has been received from all service areas.
ATTACHMENTS
2018 Revised General Operating Budget
157
The City of Saint John
GENERAL OPERATING FUND
City of Saint John
2018 Budget
2018 2018
Approved Proposed
Budget Budget
REVENUES
Property taxes
121,319,088
121,319,088
Equalization & Unconditional Grant
16,603,206
16,603,206
Financial Assistance
1,239,537
4,717,196
Surplus 2nd previous year
1,338,515
1,338,515
Growth & Community Development Services
2,503,571
2,503,571
Public Safety Services
1,887,022
1,887,022
Transportation & Environment Services
3,982,308
3,982,308
Finance & Administrative Services
3,654,886
3,654,886
Corporate Services
85,000
85,000
TOTAL REVENUES rk 152,613,133 156,090,792
EXPENDITURES
Growth & Community Development Services '� 10,118,529 10,577,414
Public Safety Services 53,073,561 55,385,779
Transportation & Environment Services 42,025,858 43,720,502
Finance & Administrative Services 9,503,272 9,503,272
Corporate Services 8,465,297 8,581,357
Other Charges 29,426,616 28,322,468
TOTAL EXPENDITURES 152,613,133 156,090,792
General Fund Surplus (Deficit)
158
1
COUNCIL REPORT
M&C No.
2018-86
Report Date
March 21, 2018
Meeting Date
March 26, 2018
Service Area
Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT. Safe, Clean Drinking Water - East Side Potable Water System pH
Adjustment and Orthophosphate Treatment
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head'
Manager
Kendall Mason, P.Eng.
James Margaris, P.Eng
J. Brent McGovern, P.Eng.
Jeff Trail
RECOMMENDATION
That Common Council adopt the following resolution:
RESOLVED that in an effort to minimize any undesired impacts associated with
the upcoming transition to fully treated drinking water, your City Manager is
recommending that Council direct staff to undertake the following actions:
• In mid to late April 2018 commence operation of a sodium hydroxide
treatment system at the Latimer Lake Treatment Facility to slowly, over
the course of approximately 10 to 15 weeks, increase the pH of the water
upwards toward that of the future finished water quality that will come
from the Loch Lomond Drinking Water Treatment Facility.
• Once the water reaches a point where orthophosphate corrosion
inhibitor becomes effective, commence operation of a temporary
orthophosphate treatment system at the Latimer Lake Treatment Facility.
The purpose of this report is to advise Common Council of the water quality
transition that is scheduled to commence on the east side of Saint John and the
steps Saint John Water is taking in preparation for the full operation of the Loch
Lomond Drinking Water treatment facility.
159
-2 -
Port City Water Partners remains focused on completing all components of the
Safe, Clean Drinking Water Project while Saint John Water are preparing for the
upcoming water quality transition period to fully treated surface water that
meets the New Brunswick and Canadian Drinking Water Guidelines.
Early pH adjustment of the drinking water utilizing sodium hydroxide is the first
incremental step in preparation for the transition to fully treated Loch
Lomond/Latimer Lake drinking water. The second step will occur once the pH of
the water rises above 7, at which time treatment with orthophosphate will
commence.
Currently east side drinking water is surface water from the Latimer Lake and
Loch Lomond watershed with coarse screening and disinfection (by injecting a
chlorine solution into the water) at the Latimer Lake Chlorination Facility. In the
near future the surface water will be screened at Latimer Lake and treated at the
new Loch Lomond Drinking Water Treatment Facility producing a drinking water
that meets the New Brunswick and the Canadian Drinking Water Guidelines.
These interim system changes are being planned in collaboration with the New
Brunswick Departments of Health and Environment and Local Government as
well as expert advisors in drinking water treatment.
It is important to note that while this interim work is being done to minimize any
possible impacts to customers there will remain the potential for customers to
experience discoloured water and changes in chlorine levels during the interim
water quality transition period.
Fully treated water will result in higher quality drinking water for all east side
customers.
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On May 29, 2017 Council RESOLVED the tender for the establishment of a supply
agreement for Sodium Hydroxide (50%) be awarded to the lowest compliant
bidder, Univar Canada.
STRATEGIC ALIGNMENT
This report aligns with Council's Priority for Valued Service Delivery, specifically
as it relates to investing in sustainable City services and municipal infrastructure.
BACKGROUND
Eastern Potable Water System
The east side drinking water system is supplied from the Loch Lomond and
Latimer Lake watersheds which include the following major Lakes: Loch Lomond
160
am
Lakes, Robertson Lake, Latimer Lake and other smaller contributing lakes. A
schematic key map is presented in Figure 1 showing the future flow of water
(once the new water treatment facility is commissioned) through the watershed
lakes into the large raw water transmission system to the future Loch Lomond
Drinking Water Treatment Facility that remains under construction.
LOCH LOWuND WATER
TIIEATYENT FACILITY
-"I[-- RAW WATER TRANSMISSION MAINS
-0116- TREATED WATER TRANSMISSION MAINS
LOCH LOMWD
LAKE
G74d&T TSVTAO
L1XE
J
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Figure 1. New East Saint John Potable Water System Schematic
A photograph of the future Loch Lomond Drinking Water Treatment Facility and
water storage reservoirs currently under construction is presented in Figure 2.
This water treatment facility will service all potable water customers east of the
Reversing Falls Bridge (with the exception of the Harbourview Subdivision). The
water treatment facility will have a capacity of producing a net output of 75 MLD
(million litres per day). The three water storage reservoirs shown in Figure 2
below will have a capacity of 33 Million Litres.
Figure 2.
161
-4 -
ANALYSIS
The water quality provided to customers east of the Saint John River has been
relatively unchanged for many decades. Water from Latimer Lake is screened,
chlorinated, and flows directly to the distribution system.
The City has developed a plan with the City's Water Treatment Consulting Team
that takes into account the changes in water quality between present conditions,
and future water quality conditions when the new water treatment plant for
water customers on the eastern water distribution system in Saint John
commences operation.
CBCL's Water Treatment Consulting Team have presented to the City potential
impacts with respect to the transition to the fully treated future water quality
and impacts on the water distribution system and premise plumbing. These
potential impacts are being considered and mitigated through intermediate
steps that are noted in this report.
The changes in water quality from the current water to the future drinking water
produced at the Loch Lomond Drinking Water Treatment Facility include pH,
chlorine residual, organic matter content, and mineral balance. The new surface
water treatment plant will increase treated water pH, reduce organic matter
concentrations, alter the balance of alkalinity and hardness, have a chlorine
residual that persists in the distribution system, and include corrosion inhibitor
(orthophosphate) treatment.
As a part of planning for these pending changes in water quality it is important to
implement pH correction at Latimer Lake Water Treatment Facility prior to the
new Loch Lomond Drinking Water Treatment Facility delivering water to
customers. The objective is to phase in the water quality changes to the greatest
extent possible.
Figure 3 below presents a schematic diagram of the various interim stages of
treatment leading up to full treatment. Item 1 within the schematic shows the
current water treatment (chlorination) at Latimer Lake.
Item 2-A shows the interim treatment process which includes chlorination and
pH adjustment. Item 2-13 shows the addition of orthophosphate at the Latimer
Lake Water Treatment Facility.
The long term schematic diagram presented as item 3 includes all steps of the
new water treatment facility process when fully functioning.
162
-5-
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Figure 3.
The American Water Works Association defines pH as a measure of the acidity or
alkalinity of a solution such as water. A pH with a value of 7 is neutral; lower
numbers represent acidic solution and higher numbers, represent alkaline
solutions. The pH of the Loch Lomond/Latimer Lake drinking water with current
treatment ranges between 5.7 to 6.9 as presented in Appendix 1. The tables in
Appendix 1 represent the water parameters immediately following production or
treatment and are intended to provide a sense of the range of fluctuation or
change in water quality as we progress from current treatment through interim
treatment. Water quality can vary slightly from what is presented in the Tables
as chemistry changes occur as the water travels through the distribution system
and onto a customer's private plumbing.
2. Interim Treatment - A
Treating the water with sodium hydroxide would increase the pH and the
alkalinity of the drinking water delivered to customers on the east water
distribution system. The pH would increase to meet the Guidelines for Canadian
Drinking Water Quality.
Sodium hydroxide is a chemical frequently used in water treatment processes to
neutralize acidity, increase alkalinity, or raise the pH value. For example it is used
163
sm
Moncton and in Nova Scotia it is used in Halifax at two of their water treatment
facilities, Antigonish and at various utilities within the Cape Breton Regional
Municipality. The sodium hydroxide product is National Sanitation Foundation
(NSF)/ANSI Standard 60 certified, meaning it is approved as a food grade product
for use in drinking water treatment operations. The use of sodium hydroxide is
also supported for use in drinking water by the American Water Works
Association (AWWA), a non-profit, scientific and educational association founded
to improve water quality and supply.
With the addition of sodium hydroxide the drinking water pH would be slowly
increased to a range of between 7.0-9.0. Corrosiveness of the water would
decrease at the higher pH. The drinking water quality parameters are presented
in Table 2 in Appendix 1 for the interim stage that involves coarse screening,
chlorination and adjustment of pH with sodium hydroxide.
The target timeline to commence the process of slowly adjusting the pH is mid to
late April 2018. The addition of sodium hydroxide will be gradually increased so
the pH is incrementally increased from its current value to a pH greater than 7 in
approximately 10 — 15 weeks. Once the pH increases above the designed value
of 7 orthophosphate treatment will then commence.
It should be noted that in interim step 2a, Saint John Water is only adjusting the
pH of the drinking water. Based on practice and historical data there should be
no adverse effects for copper piping with pH adjustment however Saint John
Water advises customers to be cognizant of the system changes that will be
commencing. Treatment of the drinking water with orthophosphate once the pH
is above 7.0 will also add additional protection to the distribution infrastructure
and plumbing systems.
2. Interim Treatment - B
Since orthophosphate is ineffective at low pH, the pH correction (increase) has to
be completed first until such time as the pH is greater than 7 so as to allow the
orthophosphate to be effective. Once the pH is in a stable range that
orthophosphate can be effective, treatment with orthophosphate would
XQMal iIN1114 4
Potential Customer Impacts
The adjustment of pH is being undertaken to reduce pipe corrosion, both for
larger buried pipes and for premise plumbing. The implementation of an early
pH correction program is intended to introduce changes slowly, to allow
infrastructure a period of adjustment, before the new drinking water treatment
facility begins to deliver treated water to customers.
164
-7 -
While the slow adjustment of the water chemistry will be done in an attempt to
mitigate any possible impacts it is important to note that simply raising the pH
itself could destabilize the tuberculation inside the water system. Tuberculation
as defined by AWWA states it is the growth of nodules (tubercules) on the pipe
interior, which reduces the inside diameter and increases the pipe roughness.
These nodules are essentially a buildup of corrosion that has formed on the
inside of cast-iron pipes over a number years.
It is important to note that significant efforts have been made over the past 12
years to clean and line the unlined cast iron watermains in the distribution
system; there have been approximately 50km cleaned and lined which equates
to approximately 33% of the entire cast iron water distribution inventory of the
City of Saint John. The work that has been completed over the past 12 years will
be of significant benefit in reducing possible issues with water quality however
there still remains approximately 100km of distribution main that still has to be
cleaned and lined and raising the pH could destabilize the tuberculation as
raising the pH has the ability to soften the tuberculation.
Therefore adjusting the pH with the addition of sodium hydroxide at the Latimer
Lake Drinking Water Treatment Facility has the potential for Customers to
experience discoloured water, increased iron in the water and changes in
chlorine levels. However the early and slow adjustments to the pH are being
done to mitigate these potential issues to the extent possible. Should there be
any instances of discoloured water, customers are advised to notify Saint John
Water and flush the water through their bath tub (given there is no aerator on it)
until the water runs clear.
If there are any changes to water quality or if there are any questions regarding
the changes in water chemistry, customers can contact 658-4455.
It should also be noted that increased water sampling and testing will also be
done by Saint John Water during the period of transition.
System Flushing
Saint John Water has planned additional maintenance activities in the eastern
water distribution system during the periods of water chemistry changes. Saint
John Water will be flushing the east water distribution system utilizing the
unidirectional flushing process (UDF) that has been successfully cleaning the
pipes in water distribution in Saint John for many years.
UDF involves the strategic closing of valves in the distribution system thereby
increasing the flushing velocities of the water to scour the pipe walls and expel
sediment, grit and particles in the water distribution pipes and flush this water
out of the system through fire hydrants. This process will be ongoing as part of
the annual program.
165
-8 -
Communications
A new east water webpage has been created on the City of Saint John website
which will include this council report along with general project information,
question and answers, and project updates. The webpage is available at
www.saintiohn.ca/eastsidewater and is scheduled to go live on Monday March
26, 2018 prior to the council meeting.
In addition separate communications will be happening with specific industrial,
commercial and institutional customers re the interim water quality changes.
If customers have questions they can contact Saint John Water at 658-4455 or
via email at waterandsewerage@saintjohn.ca . While the customer service
phone is staffed 24/7 it is best to call between the hours of 8:30am to 4:30pm
Monday to Friday.
F��:��1[�1�►P1�7dIP/_1P[�/_►��I�j���1��7�7
The use of sodium hydroxide at the Latimer Lake Treatment Facility is a planned
expenditure and as such funds are provided in the annual Utility Operating
Budget to cover this expense.
The use of orthophosphate on the east system is part of the new Loch Lomond
Drinking Water Treatment Facility. Expenses within the 2018 Utility Operating
Budget and the costs associated with its use at the Latimer Lake Treatment
Facility will be managed within the annual Utility Operating Budget.
Service outcome will be improved water quality that will meet the pH
requirements of the Guidelines for Canadian Drinking Water Quality while at the
same time minimizing the possibility of customer impacts when transitioning to
the future fully treated water that will be produced at the new Loch Lomond
Drinking Water Treatment Facility.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Saint John Water will continue to work closely with Department of Health and
Department of Environment and Local Government in the months leading up to
the commissioning of the Loch Lomond Drinking Water Treatment Facility and
during the conversion of the east side drinking water from current water quality
through the interim pH increases and orthophosphate treatment periods.
With respect to the interim treatment of the east water with sodium hydroxide
followed by orthophosphate, the Department of Health has advised that "From a
Health perspective we see no health concerns with the use of these drinking
water additives as these chemical compounds are used widely in the water
treatment industry and in numerous commercial applications. Therefore the NB
166
IRE
Dept. of Health gives their approval for the use of these drinking water chemical
compounds."
The City will require written consent from the Minister of the Environment and
Local Government as stipulated by Section 21 of the Water Quality Regulation —
Clean Environment Act. Written consent from the Minister will be received in
advance of commissioning the systems.
ATTACHMENTS
Appendix 1
167
Appendix 1
1— Current Treatment
Parameter
Alkalinity
Units
mg/L as CaCO3
Typical Range
4-20
Aluminum
mg/L
0.02-0.10
Calcium
mg/L
4-8
Chloride
mg/L
5-15
Free Chlorine
mg/L
1.0-3.0
Colour - Apparent
Pt -Co
10-60
Colour - True
Pt -Co
5-40
Conductivity
micros/cm
45-60
DOC
mg/L
2.0-7.0
Hardness (calculated)
mg/L as CaCO3
12-22
Iron
mg/L
0.05-0.20
Magnesium
mg/L
0.5-0.8
Manganese
mg/L
0.01-0.15
Nitrate
mg/L as N
0.1-0.3
pH
5.7-6.9
Sulfate
mg/L
3.0
Total Dissolved Solids
mg/L
20-50
TOC
mg/L
3.3-7.5
Turbidity
NTU
0.06-3.5
UV Transmittance
%
60-80
Zinc
mg/L
0.005-0.05
Ortho -Phosphate
mg/L
0.0
Trihalomethanes
ug/L
40-100
Note — the parameters with the most significant change through the various interim treatment
scenarios are highlighted for ease of review.
169
2 Interim Treatment A (addition of Sodium Hvdroxide
Parameter
Alkalinity
Units
mg/L as CaCO3
Typical Range
10-25
Aluminum
mg/L
0.02-0.10
Calcium
mg/L
4-8
Chloride
mg/L
5-15
Free Chlorine
mg/L
1.0-3.0
Colour - Apparent
Pt -Co
10-60
Colour - True
Pt -Co
5-40
Conductivity
micros/cm
45-60
DOC
mg/L
2.0-7.0
Hardness (calculated)
mg/L as CaCO3
12-22
Iron
mg/L
0.05-0.20
Magnesium
mg/L
0.5-0.8
Manganese
mg/L
0.01-0.15
Nitrate
mg/L as N
0.1-0.3
pH
7.0-9.0
Sulfate
mg/L
3.0
Total Dissolved Solids
mg/L
20-50
TOC
mg/L
3.3-7.5
Turbidity
NTU
0.06-3.5
UV Transmittance
%
60-80
Zinc
mg/L
0.005-0.05
Ortho -Phosphate
mg/L
0.0
Trihalomethanes
ug/L
60-140
170
2 Interim Treatment B (addition of Sodium Hydroxide and
Orthophosphate)
Parameter
Alkalinity
Units
mg/L as CaCO3
Typical Range
10-25
Aluminum
mg/L
0.02-0.10
Calcium
mg/L
4-8
Chloride
mg/L
5-15
Free Chlorine
mg/L
1.0-3.0
Colour - Apparent
Pt -Co
10-60
Colour - True
Pt -Co
5-40
Conductivity
micros/cm
45-60
DOC
mg/L
2.0-7.0
Hardness (calculated)
mg/L as CaCO3
12-22
Iron
mg/L
0.05-0.20
Magnesium
mg/L
0.5-0.8
Manganese
mg/L
0.01-0.15
Nitrate
mg/L as N
0.1-0.3
pH
7.0-9.0
Sulfate
mg/L
3.0
Total Dissolved Solids
mg/L
20-50
TOC
mg/L
3.3-7.5
Turbidity
NTU
0.06-3.5
UV Transmittance
%
60-80
Zinc
mg/L
<1.0
Ortho -Phosphate
mg/L
0.0-2.0
Trihalomethanes
ug/L
60-140
171
I
,��ohn wa
SAINTJOHN�
SCDWP - East Side Potable Water System pHc�
Adjustment and Orthophosphate Treatment
March 26, 2
172
East Water
Current Treatment & Future Treatment
47-4 VM"A 3 KWA GE
fl
L € 0i LCOOM 'AT! Mk
TI MATUFIT R Ac- VE•
Molls
,r-
East Water
Existing Treatment at Latimer Lake Facility
:10441I _ X011_ 7_l l' 7
A ..
1 -A
East Water
Future Loch Lomond Drinking Water Treatment Facility
L�i .f'0.'"�'• �� !
W_ Am
LATIMER LAKE
NEM -1
LATIMER LACE
NEW TREMW-B
LATIMER LACE
PH
CORRECTION
as
7—:11, t 3.
PH
CHL+OMMATION CCIMECTION ORTHOPHOS"TE
F�aINC
EMSTM FACUM
176
r -�
mm t
East Water
Current Treatment
Parameter
Aluminum
Calcium
Chloride
Free Chlorine
Colour - Apparent
Colour - True
Conductivity
DOC
Hardness (calculated)
Iron
Magnesium
Manganese
Nitrate
M
Sulfate
Total Dissolved Solids
TOC
Turbidity
UV Transmittance
Zinc
Units
Typical Range
Z��
East Water
Current Treatment with pH Adjustment
Parameter
Aluminum
Calcium
Chloride
Free Chlorine
Colour — Apparent
Colour — True
Conductivity
DOC
Hardness (calculated)
Iron
Magnesium
Manganese
Nitrate
in
Sulfate
Total Dissolved Solids
TOC
Turbidity
UV Transmittance
Zinc
Units I Typical Range
East Water
Current Treatment with pH Adjustment and Orthophosphate
Parameter
Aluminum
Calcium
Chloride
Free Chlorine
Colour - Apparent
Colour - True
Conductivity
DOC
Hardness (calculated)
Iron
Magnesium
Manganese
Nitrate
M1
Sulfate
Total Dissolved Solids
TOC
Turbidity
UV Transmittance
Zinc
Units
Typical Range
FA
i
LAT I M E R LAKE
(�) LOW TM IWANe+a
LATIMER LAKE
PH
DHLORNATON C'WX IOM ORMOPHOS"TE
ING
CHLORNATI N PH 03vmOI
FILIFUkTIQN 60MECTION INHIBITOR
D155OLVED
AR FLOTAn N
�■mm
�lm
NBV WATER TREKINENT PLANT
4,•
• Water quality will change
• Early pH adjustment intended to introduce change slowly &
orthophosphate prior to full treatment all intended to mitigate
possible impacts
• pH adjustment being done to reduce corrosion
• Increasing pH could destabilize tuberculation in the water system
• Tuberculation is a
growth
of nodule (tubercules) on
the
pipe interior,
which reduces the
inside
diameter &increases the
pipe
roughness
• Build-up of corrosion formed over a number of years
181
Cleaning and Lining of Unlined Cast Iron
• Over the past 12 years
• Annual investments made (approx. $1.5M/yr)
• Approximately 4 — 5 kms per year cleaned and lined
• 50km cleaned and lined (approx. 33% of inventory)
• Cleaning and lining completed to date —significant benefit in c +�
reducing possible issues e
• Approx. 100km remaining to be cleaned and lined (effort is
ongoing)
•df
-7-
.
� }
�\
�i � z \/, . ,. .• - .
16
���� f \ .� �• 2 \`�. � � \:� � < �
F -A
• Potential Customer Impacts (in general)
• Discoloured water
• Increased iron
• Changes in chlorine levels
• Based on practice
and
historical data should
be no adverse effects on
copper piping with
pH
adjustment, however,
be cognizant
• Interim Treatment —effort to mitigate potential customer impacts c�
el� Oft
• Saint John Water will increase monitoring and testing of watere
'Jr O
• SJW will be flushing the east w�a�ter distribution system to scour and
clean pipes to expel matter
M.
Interim Treatment
• Mid to late April 2018 commence pH adjustment
• Over approx. 10 — 15 weeks gradual increase to > pH 7
Once water reaches point where orthophosphate becomes
effective (June/July 2018) commence operation of temporary
orthophosphate treatmer+ oxic+om
Air, i
• New east water webpage has been created on the City of Saint John's
website located at www.saintjohn.ca/eastsidewater
• Webpage includes:
• General project information
• FAQs & answers
• Council Report
• Presentation
• Separate communications with ICI customers re interim changes c +�
• To contact Saint John Water
Customer Service at 658-4455 �
(Available 24/7 however best to call between 8:30am — 4:30pm Mon —Fri.)
waterandsewerage(a-)-saintjohn.ca
188
Recommendation
That Common Council adopt the following resolution:
RESOLVED that in an effort to minimize any undesired impacts
associated with the upcoming change in transition to fully treated
drinking water, your City Manager is recommending that Council direct
staff to undertake the following actions:
• In mid to late April 2018 commence operation of a sodium hydroxide
treatment system at the Latimer Lake Treatment Facility to slowly,
over the course of approximately 10 to 15 weeks, increase the pH of
the water upwards toward that of the future finished water quality that
will come from the Loch Lomond Drinking Water Treatment Facility.
• Once the water reaches a point where orthophosphate corrosion
inhibitor becomes effective, commence operation of a temporary
orthophosphate treatment system at the Latimer Lake Treatment
Facility.
{
COUNCIL REPORT
M&C No.
2018-75
Report Date
March 16, 2018
Meeting Date
March 26, 2018
Service Area
Corporate Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT. Sculpture Saint John Site Selection Committee Report
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Jonathan Taylor
Jonathan Taylor
Jeff Trail
RECOMMENDATION
That Council adopt the recommendation of the Site Selection Committee to
approve the placement of the two granite sculptures from the 2018 Sculpture
Saint John Symposium at the two most popular locations, Rainbow Park and
Market Place (West).
EXECUTIVE SUMMARY
At the request of Common Council, the Saint John Community Arts Board formed
a Site Selection Committee to make recommendations for the placement of two
sculptures the City has commissioned for the 2018 Sculpture Saint John
Symposium.
The Site Selection Committee is recommending the sculptures be placed in
Rainbow Park and Market Place (West), based on the voting results from citizens
who participated in the public engagement process.
PREVIOUS RESOLUTION
Council Resolution of September 5, 2017:
"RESOLVED that Council request the assistance of the Saint John Community Arts
Board with the Sculpture Saint John 2018 Symposium by recommending the 3
artists choices and proposing site locations"
Council Resolution of February 27, 2017:
190
-2 -
"RESOLVED that as recommended by the City Manager in the submitted report
M&C 2017-037, Common Council enter into a City Partnership with Sculpture
Saint John for two sculptures by contributing $30,000 in 2016 out of the General
Operating Fund."
REPORT
The Sculpture Saint John Symposium will take place from August 8t" — September
22nd, 2018. The City of Saint John has commissioned two granite sculptures to
be placed within the City and enjoyed as public art.
In September 2017, Common Council requested the assistance of the Saint John
Community Arts Board for a recommendation on possible site locations for the
sculptures.
The Community Arts Board formed a Site Selection Committee, comprised of
Peter Buckland, Maggie Higgins, Michael Wennberg, and Bernard Cormier to
carry out this work.
The Site Selection Committee engaged the public through social media and ads
in the newspaper. Citizens were asked to vote on the top five locations to place
the sculptures from the location short-list prepared by the Committee. Citizens
were also given the opportunity to suggest other locations for Council's
consideration. In total, 127 votes were received over a two week period. The
two locations receiving the most votes were: Rainbow Park (25 votes) and
Market Place West (18 votes).
The Site Selection Committee is recommending that Council approve the
placement of the two sculptures at the two most popular locations: Rainbow
Park and Market Place (West).
STRATEGIC ALIGNMENT
Council priority of Vibrant City: Invest in arts, culture and recreation, experiences
that create a sense of community pride.
Site Selection Committee
Site Selection Committee Report
*1FY�►Pl# 11,f f#,[@";1.y
191
SITE SELECTION COMMITTEE REPORT
At the Common Council meeting of September 5, 2018, Council requested the assistance of the Saint
John Community Arts Board with the Sculpture Saint John 2018 Symposium by recommending the 3
artists choices and proposing site locations.
The Saint John Community Arts Board formed a Site Selection Committee comprised of Peter Buckland,
Maggie Higgins, Michael Wennberg, and Bernard Cormier.
Sculpture Saint John has assigned professional sculptors Rafail Georgiev of Bulgaria and Patrick Sullivan
of Canada to create the granite artwork for the City of Saint John.
As per the agreement with Sculpture Saint John, the City was encouraged to engage local citizens in
determining possible site locations.
Suggested Criteria provided to local citizens: The sculptures should be placed in areas of the City that
are part of a distinct neighbourhood, where the works are readily visible by, and accessible to, the
general public walking on foot, as well as being visible when driving by them.
Through social media and newspaper ads, local citizens were given two weeks to vote on the top five
locations shortlisted by the Site Selection Committee, and given the opportunity to suggest other
locations for consideration.
Deadline for all votes was Monday, February 26th at 4:00 pm. In total we received 127 votes. Here's the
breakdown.
Location
Votes
Area
Rainbow Park
25
South
Market Place West
18
West
Queen Square West
17
West
Visa rt/Wellesley Park
14
North
Victoria Park
07
North
24 other location suggestions were made. Most popular suggestions are:
Little River Reservoir
6
East
Queen Square South
5
South
Dominion Park
5
West
Seaside Park West
4
West
King Square West
3
West
We received many other location suggestions which I have categorized by areas of the city.
Uptown
Chubb's Corner (Prince Wm. St.)
192
King's Square
Saint John City Market (Germain St. entrance)
Harbour Station (west corner)
Chown Field
Garden Street Park
North
Fort Howe
Kiwanis Scotiaview Park
Crescent Valley (entrance, Itty Bitty Way & Samuel Davis Drive)
Rockwood Park (duck pond area)
South
Tin Can Beach (parking lot)
East
Mispec Beach
Jervis Bay Memorial Park
West
Martello Tower
Carleton Community Centre (front lawn)
Digby Ferry Terminal
Manawagonish Road (Purdy's corner)
Woolostook Park
Dominion Park
South Bay (near Vet Wing)
RECOMMENDATION:
The Site Selection Committee recommends Council approve the sculptures to be placed at the two most
popular locations, Rainbow Park and Market Place (West).
193
City Sculpture Locations
Suggested Criteria: The sculptures should be placed in areas of the City that are part of a distinct
neighbourhood, where the works are readily visible by, and accessible to, the general public walking on foot,
as well being visible when driving by them.
Nei hbourhood
Location
Comments
South End
Rainbow Park
Best location (visible from playground,
At Lower Cove Loop (Broad
splashpad and road) may be the southwest
Street) - deep South End
corner of the paved former tennis court
area, east of, and above, the splashpad
itself.
Tin Can Beach
Too remote, not really part of a
nei hbourhood.
Waterloo Village
Chown Field
Several possible locations here: (i) centre
Bordered by Paul Harris,
of graveled entrance area off Paul Harris
Prince Edward and Crown
Street (although City may access over part
Streets - between the Boys and
of this with vehicles); and (ii) at bottom of
Girls Club and Prince Charles
slope along Prince Edward Street.
School
East Side
Ellerdale Street Area
Large number of apartment buildings
along Ellerdale. There is a small, not very
attractive playground area here, but not a
particularly attractive site.
Other East Side Locations?
Walkable areas?
North End
YMCA/Little Syria/Rifle
A few possible locations: (i) a triangular
Range
piece of grassland forming part of YMCA
Both sides of Churchill
parking area median; and (ii) across the
Boulevard, near the YMCA
street from the YMCA on large empty
fields on private apartment building
ro ertieS.
Visart/Wellesley Park
A distinct and active neighbourhood
Triangular park and adjoining
(WWII housing). Several possible
steep -sloped park area at
locations: (i) Y2 way up the sloped area;
intersection of Visart Street,
and (ii) in the triangular park area.
Wellesley Terrace and
Wellesley Avenue
Victoria Park, Indiantown
A very attractive square in a very rundown
Square located within Cunard,
neighbourhood, Dozens of boarded up
Victoria, Holly and Metcalf
buildings, many of them historic, beautiful,
Streets
but abandoned. However, the houses
surrounding the square show signs of
continuing life a few good renos .
Robertson Square,
Comments above are equally applicable
Indiantown
here (maybe more so). Fewer homes
Right at the end of Main Street,
adjacent to park, no particularly good site,
at Bridge Street
and Irving works yard across the street.
Lower West Side
Carleton Community Garden
A nice green area, beautiful mature trees.
Open park area to the south of
Several possible locations. Adjacent to
194
195
Carleton Community Centre
and playground, along Market
Place
volleyball courts and industrial Port lands.
Queen Square West
This is a huge square, with virtually
Large square located within St.
nothing in it (including few trees). St.
James West, Watson, St. John
Jude's Church abuts it to the southwest.
and Lancaster Streets
Any number of possible locations.
King Square West
Square is on 2 levels - the lower
Smaller square located within
northeastern level being very smooth and
Watson, Duke West and Prince
flat (like a court surface). The
Streets, adjacent to Carleton-
southwestern side slopes up to dramatic
Kirk Nursing Home
viewpoints. Several possible locations, but
the most dramatic ones are furthest from
the road, and might get little foot traffic.
195
South End Rainbow Park Best location (visible from playground, splashpad
At Lower Cove Loop (Broad Street) - and road) may be the southwest corner of the paved
deep South End former tennis court area, east of, and above, the
snlashnad itself.
. er
196
Waterloo Village Chown Field Several possible locations here: (i) centre of
Bordered by Paul Harris, Prince graveled entrance area off Paul Harris Street
Edward and Crown Streets - between (although City may access over part of this with
the Boys and Girls Club and Prince vehicles); and (ii) at bottom of slope along Prince
Charles School Edward Street.
197
,rt
4
East Side Ellerdale Street Area Large number of apartment buildings along
Ellerdale. There is a small, not very attractive
playground area here, but not a particularly
attractive site.
5
North End YMCA/Little Syria/Rifle Range A few possible locations: (i) a rectangular piece of
Both sides of Churchill Boulevard, grassland forming part of YMCA parking area
near the YMCA median; and (ii) across the street from the YMCA on
large empty fields on private apartment building
properties.
199
North End Visart/Wellesley Park A distinct and active neighbourhood (WWII
Triangular park and adjoining steep- housing). Several possible locations: (i) Y2 way up
sloped park area at intersection of the sloped area; and (ii) in the triangular park area.
Visart Street, Wellesley Terrace and
Wellesley Avenue
m
North End Victoria Park, /ndiantown A very attractive square in a very rundown
Square located within Cunard, Victoria, neighbourhood. Dozens of boarded up buildings, many of
Holly and Metcalf Streets them historic, beautiful, but abandoned. However, the
houses surrounding the square show signs of continuing
life a few good renos .
201
North End Robertson Square, /ndiantown Comments above are equally applicable here (maybe more
Right at the end of Main Street, at Bridge so). Fewer homes adjacent to park, no particularly good
Street site, and Irving works yard across the street.
202
Lower West Side Carleton Community Garden A nice green area, beautiful mature trees. Several
Open park area to the south of possible locations. Adjacent to volleyball courts and
Carleton Community Centre and industrial Port lands.
playground, along Market Place
I
203
10
Lower West Side Queen Square West This is a huge square, with virtually nothing in it
Large square located within St. James (including few trees). St. Jude's Church abuts it to
West, Watson, St. John and Lancaster the southwest. Any number of possible locations.
Streets
11
204
Lower West Side King Square West Square is on 2 levels - the lower northeastern level
Smaller square located within being very smooth and flat (like a court surface).
Watson, Duke West and Prince The southwestern side slopes up to dramatic
Streets, adjacent to Carleton -Kirk viewpoints. Several possible locations, but the most
Nursing Home dramatic ones are furthest from the road, and might
et little foot traffic.
12
205
Worker Appeal Services
ogeeveNEA ANNtiAe
MayDay Dinner
May 1, 2018 at Lily Lake Pavilion
Reception at 6:30pm •Dinner at 7:30pm
Buffet
Hip of Beef/ Seafood Casserole
$125mOOper person
$900.00 for table of eight
ticket inquiries 635-0391
available at Worker Appeal Services
26 Kiwanis Court
Keynote Speaker — To Be Announced
Income Tax Receipt available for a portion of the ticket
With the support of Saint John & District Labour Council
206
,v
Mayor Don Darling and Members of Saint John Common Council
City of Saint John
PO Box 1971
Saint John NB E2L 41-1
March 20, 2018
Dear Mayor Darling and Council Members,
YMCA of
Greater Saint John
191 Churchill Blvd.
Saint John, NB E2K 3E2
Tel: 693-9622 Fax: 634-0783
We are excited to be hosting the 2018 Red Triangle Award Gala at the Saint John Regional Y on April
12th. This will be a great opportunity to recognize outstanding community leaders while raising funds to
support the YMCA Strong Communities Campaign.
Mr. Stephen MacMackin and Mr. Bill MacMackin will both be receiving the prestigious Red Triangle
Award. This award is presented in recognition of long and meritorious volunteer service, outstanding
contributions and achievement in the community.
The Leader to Watch is presented to an individual that provides skilled and enthusiastic leadership in the
community and the award is being presented to Harry Daley. They are all very deserving recipients and
we are excited to share this evening with them.
The Red Triangle Award Gala will be held on Thursday, April 12 at 6:30pm. Tickets can be purchased
online at www.saintiohny.ymca.ca, at the front desk of the Saint John Regional Y or by phoning 634-
4922. They cost $100 each or 10 for $900.
It would be appreciated if you could mention this important fundraising event at an upcoming Council
meeting. Perhaps the City of Saint John would also consider purchasing 10 tickets in support of the
recipients and the Strong Communities Campaign.
Thank you for considering this request. Please let me know if you require any additional information.
Sincerely,
.lit -a:<-rlA
Cindy Floyd, CFRE
VP, Philanthropy and Communications
B�ildin9 �e.ait�y
"mmunif125
March 21, 2018
Good day Mr. Taylor
I was given your name by Councillor Greg Norton who I reached out to as I was reading about
his interaction on Twitter with a concerned citizen.
My name is Corey McGill and I am the Owner/Operator of McGill's at Market Square. I am
contacting you today as I am becoming further concerned about the continued lack of taxicabs in
the city in the evening. Many nights, many patrons all over the Uptown SJ core wait for a
considerable amount of time for a limited amount of cabs that can take hours to get to them. It is
not uncommon to hear of people who have had to get hotels because they simply could not get
home. Even worse the greater fear is people being stuck with no options and wrongly choose to
drive home under the influence.
The taxi companies in Saint John have made the choice to only put so many cars of their fleet on
the roads in the evenings so we are stuck in a tough position as food and beverage operators.
I understand that at the present time, the city by-laws have not been constructed to welcome a
ride sharing service if the opportunity were to present itself. It is my belief that the city of Saint
John, which at so many times, presents itself as a progressive and pro -active municipality, should
look into amending the by-laws to reflect ride sharing as a viable option and welcomed. As it
stands right now, Uber has said that it has no plans to look at New Brunswick to expand its
footprint, but that doesn't mean that SJ can't be proactive and amend its by-laws to prepare for
the inevitable entry into the market by ride sharing and all the positive economic spin offs that it
would incur. There is a balance that can be struck between traditional cab services and ride
sharing. As a progressive city that embraces innovation and creating new business opportunities,
this is something that really should be brought back to the council table and debated on all its
merits.
Thank you and look forward to continuing the conversation.
Corey McGill
Owner/Operator
McGill's
506-693-6666 (b)
506-333-6294 (c)
Twitter @mcgillssj
www.mc_ig llssj.com
I
COUNCIL REPORT
M&C No.
2018-84
Report Date
March 21, 2018
Meeting Date
March 26, 2018
Service Area
Public Safety Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Saint John Fire Department
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Josh Hennessy
Acting Chief Joe Armstrong
Jeff Trail
RECOMMENDATION
It is recommended that Common Council adopt the following resolution:
RESOLVED that the Mayor and Common Clerk enter into agreement with 685502
NB Ltd. at 45 Leinster Street upon the terms and conditions contained in the
agreement attached to M&C 2018-84 and that the Mayor and Common Clerk
execute the said agreement.
EXECUTIVE SUMMARY
The City of Saint John is the owner of the fire station (Station 1) and lands at the
northwestern corner of Carmarthen Street and Leinster Street (PID 18622).
685502 NB Ltd. is the owner of lands at the southwestern corner of King Street
East and Carmarthen Street (PID 55010516) and lands between the southern
side of King Street East and the northern side of Leinster Street (PID 9506, 9498,
9480, 9472, 9738 & 55013577). 685502 NB Ltd. intends to build a parking
structure and requires access the City owned lands (PID 18622). The City owned
land is currently used for staff parking at Station 1 and 685502 NB Ltd. will supply
parking for staff throughout the duration of the parking structure construction.
PREVIOUS RESOLUTION
N/A
209
-2 -
STRATEGIC ALIGNMENT
Strong Economy— "Ensure Saint John has a competitive business environment
for investment."
Strong Economy— "Support the retention and attraction of businesses that
create job opportunities."
SERVICE AND FINANCIAL OUTCOMES
As discussed in the Executive Summary, the city owned lands are used for staff
parking at Fire Station 1. The builder, 685502 NB Ltd. is supplying parking for
those staff impacted by the development.
This agreement does not have a service level impact or financial impact to the
City of Saint John Fire Department.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input was received from Legal in creating this report.
ATTACHMENTS
i) Access and Use Agreement- M&C 2018-84
ii) Schedule A- M&C 2018-84
iii) Schedule B- M&C 2018-84
210
THIS AGREEMENT made this day of 12018.
BY AND BETWEEN:
THE CITY OF SAINT JOHN having its City Hall at 15
Market Square, Saint John, New Brunswick E21- 1E8, a
body corporate by Royal Charter, confirmed and amended
by Acts of the Legislative Assembly of the Province of New
Brunswick (hereinafter the "City")
OF THE FIRST PART
- and -
685502 N.B. LTD. having its registered office at 10 Sydney
Street, Saint John New Brunswick E21- 4K1, a body
corporate pursuant to the laws of the Province of New
Brunswick (hereinafter "685502")
OF THE SECOND PART
RECITALS:
WHEREAS the City is the owner of the fire station and lands at the northwestern corner of
Carmarthen Street and Leinster Street (PID Number 18622) (hereinafter "Parcel A");
AND WHEREAS 685502 is the owner of lands at the southwestern corner of King Street East
and Carmarthen Street (PID Number 55010516) (hereinafter "Parcel B");
AND WHEREAS 685502 is the owner of lands between the southern side of King Street East
and the northern side of Leinster Street (PID Numbers 9506, 9498, 9480, 9472, 9738 and
55013577) (hereinafter "Parcel C");
AND WHEREAS 685502 intends to build a parking structure on Parcel C (the "Structure");
AND WHEREAS during construction of the Structure, 685502 requires access to and use of the
western portion of Parcel A as shown as hatched on the sketch attached hereto and marked as
Schedule "A" (the "Area");
NOW THEREFORE THIS AGREEMENT WITNESSETH that the parties heretofore and in
consideration of these presents and the covenants herein contained agree as follows
685502 shall have access to and use of the Area for the following purposes:
a. to install a fence as shown in green on Schedule "B" hereto being "Sheet No A1-
03 date 17/12/13 rev: 4" (the "Fence");
b. to encroach into the Area and disturb and excavate the same when excavating
for the foundation of the Structure;
211
Access and Use Agreement
The City of Saint John and 685562 N.B. Ltd.
Page 2of4
c. upon completion of the foundation the area encroached upon or disturbed shall
be back-filled to grade and prepared for use in connection with the erection of the
Structure;
d. to install temporary granular levelling base or plywood to protect existing asphalt
surfaces of the Area;
e. to install concrete blocks, approximately 2.4 metres in length x 1.5 metres wide
and 0.9 metres high as anchors for bracing required to stabilize the Structure
during construction of the Structure;
f. to remove the bracing and the concrete blocks;
g. to relocate the Fence to the western boundary of Parcel A;
h. to restore the Area accessed and used to a condition equal to or better than the
condition existing at the time of initial entry by 685502.
2. At all times during the work performed under clause 1, 685502 shall allow the employees
of the Saint John Fire Department to use the area depicted as hatched on Parcel B on the
attached Schedule "A" (the "Parking Area") for parking of motor vehicles. The City, at its
expense, will maintain the Parking Area in a neat and tidy condition and will be responsible for
all costs to remediate and repair all damage to the Parking Area caused by the City or its
employees or permittees' use and/or occupancy of the Parking Area during the period it is
granted use as set out herein reasonable wear and tear excepted. Notwithstanding the
foregoing, 685502 shall ensure the Parking Area is cleared of snow.
3. 685502 shall have access to and use of the Area and the City shall have use of the
Parking Area as set out in paragraph 2 hereof until 685502 removes the Fence from the Area
and restores the Area as required in paragraph 1 hereof.
4. Prior to exercising access to and use of the Area, 685502 shall deliver to the City a
Certificate of Insurance naming the City as an additional insured evidencing a policy of
commercial general liability coverage on "an occurrence basis" and containing a cross -liability
clause which policy has an inclusive limit of not less than Five Million Dollars ($5,000,000.00);
the certificate must provide that the coverage shall stay in force and not be amended, cancelled
or allowed to lapse without thirty (30) days' prior notice in writing being given to the City. Such
notice shall be deemed to have been satisfactorily given if delivered to the Office of the
Insurance Claims and Adjustments Officer for The City of Saint John, City Hall, 11th Floor, 15
Market Square, P.O. Box 1971, Saint John, NB, F2L 4L1, or mailed by prepaid registered mail
to that office. The aforesaid insurance coverage must remain in full force and effect until
completion of the work contemplated in paragraph 1(a) -(h) inclusive.
5. Prior to exercising access to and use of the Parking Area, the City shall deliver to
685502 a Certificate of Insurance naming 685502 as an additional insured evidencing a policy
of commercial general liability coverage on "an occurrence basis" and containing a cross -liability
clause which policy has an inclusive limit of not less than Five Million Dollars ($5,000,000.00);
212
Access and Use Agreement
The City of Saint John and 685502 N.B. Ltd.
Page 3 of 4
the certificate must provide that the coverage shall stay in force and not be amended, cancelled
or allowed to lapse without thirty (30) days' prior notice in writing being given to 685502. Such
notice shall be deemed to have been satisfactorily given if delivered to the address first set out
above to the attention of the Legal Office or mailed by prepaid registered mail to that office. The
aforesaid insurance coverage must remain in full force and effect until the City ceases to have
use of the Parking Area as per paragraph 3 herein.
6. 685502 hereby indemnifies and saves harmless the City, its employees, officers, agents,
successors and assigns from and against any and all losses, costs, claims, demands,
expenses, proceedings and action of every nature and kind for injury or direct damages to
persons or property to the extent caused by the access to and use of the Area.
7. The City hereby indemnifies and saves harmless 685502, its employees, officers,
agents, successors and assigns from and against any and all losses, costs, claims, demands,
expenses, proceedings and action of every nature and kind for injury or direct damages to
persons or property to the extent caused by the access to and use of the Parking Area.
8. It is expressly agreed and understood that the execution of these presents by the City
does not constitute approval of the proposed parking structure on Parcel C which approval can
be given only by the City's Development Officer.,
9. This Agreement shall be construed, interpreted and enforced in accordance with, and
the respective rights and obligations of the parties shall be governed by, the laws of the
Province of New Brunswick and the federal laws of Canada applicable therein, and each party
irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts of such
province and all courts competent to hear appeals therefrom.
10. This Agreement constitutes the entire agreement between the parties hereto with
respect to the subject matter hereof and supersedes all prior agreements, understandings,
negotiations and discussions, whether written or oral. There are no conditions, covenants,
agreements, representations, warranties or other provisions, express or implied, collateral,
statutory or otherwise, relating to the subject matter hereof except as herein provided. No
supplement, modification, waiver or termination of this Agreement shall be binding unless
executed in writing by the parties in the same manner as the execution of this Agreement.
11. This Agreement shall enure to the benefit of and be binding upon the parties hereto,
their successors and assigns respectively.
[Signature Page to Follow]
213
Access and Use Agreement
The City of Saint John and 685502 N.B. Ltd.
Page 4 of 4
[Signature Page to Access and Use Agreement]
IN WITNESS WHEREOF the parties hereto have caused these presents to be duly executed by
the properly authorized officers and their respective corporate seals affixed hereto as of the day
and year first above written.
SIGNED, SEALED & DELIVERED } THE CITY OF SAINT JOHN
In the presence of: }
Mayor
Common Clerk
Common Council Resolution:
2018
685502 N.B. LTD.
Per:
And:
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Meeting Date I March 26, 2018
Deputy Mayor McAlary and Councillors,
Subject: M&C 2018-90 Arbitration Board Proceeding and Application to the Court of Queen's Bench of
New Brunswick - Local 771— Pension Eligibility - An Act Respecting the Saint John Fire Fighters' Association
RESOLVED that as recommended by the Committee of the Whole, having met on March 26, 2018, Common
Council adopt the following:
That the City approve the Agreement between the City and the Saint John Fire Fighters' Association,
International Association of Fire Fighters, Local 771 attached to the Committee of the Whole's March 26th,
2018 report to Common Council in that regard, and that the Mayor and Common Clerk be authorized to
execute the said Agreement and, further, that the City Solicitor or his designate be authorized to execute the
Consent Order also as attached to the aforesaid March 26th, 2018 report.
Sincerely,
Don Darling
Mayor
lr _
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
217
IN THE MATTER OF GRIEVANCES RESPECTING FIREFIGHTERS J.D.K, AND D.A.C. UNDER THE
NEW BRUNSWICK INDUSTRIAL RELATIONS ACT
AND
IN THE MATTER OF AN APPLICATION PURSUANT TO RULE 16.04(e) OF THE NEW BRUNSWICK
RULES OF COURT, COURT FILE NO. SJM-16.2018
BETWEEN:
SAINT JOHN FIRE FIGHTERS' ASSOCIATION, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS, LOCAL 771 (the "Union")
and
THE CITY OF SAINT JOHN (the "Employer")
AGREEMENT
WHEREAS the Union filed two grievances, each dated January 16th, 2017, on behalf of Firefighters J.D.K.
and D.A.C. respectively (the "Grievances"), alleging a violation by the Employer of the Collective
Agreement between the Union and Employer, by reason of the Employer's having refused to grant a
pension to Firefighters J.D.K. and D.A.C. pursuant to a private statute known as An Act Respecting the
Saint John Fire Fighters'Association (the "Heart and Lung Act');
AND WHEREAS the Grievances were denied by the Employer at each of the internal steps of the
grievance process identified in the Collective Agreement between the Union and Employer;
AND WHEREAS the Grievances were subsequently referred by the Union to an Arbitration Board;
AND WHEREAS the Union and the Employer were of differing views as to the correct interpretation of the
language "...unable to carry -on in the Saint John Fire Department...", as found in section 1 of the Heart
and Lung Act;
AND WHEREAS the Employer, in light of the differing views referred to in the immediately preceding
recital, filed an Application with the Court of Queen's Bench of New Brunswick on March 1st, 2018 pursuant
to Rule 16.04(e) of the New Brunswick Rules of Court seeking the Court's determination of the correct
interpretation of the language "..unable to carry on in the Saint John Fire Department.." set out in the
immediately preceding recital (the "Application");
AND WHEREAS a hearing date for consideration of the Application has been set for March 28, 2018;
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AND WHEREAS the Arbitration Board constituted to hear the Grievances advised the parties on March
23rd, 2018 that the hearing originally scheduled for April 9th and 10th, 2018 has been adjourned sine die at
the request of the Employer pending the outcome of the Application;
AND WHEREAS discussions have taken place between the Union and Employer in an effort to resolve the
differing views respecting the correct interpretation of the language "...unable to carry on in the Saint John
Fire Department...." as well as the differences giving rise to the Grievances;
AND WHEREAS the aforesaid discussions between the Union and the Employer have been fruitful and
have produced the resolution outlined more fully in this Agreement.
NOW THEREFORE IT IS HEREBY AGREED BY THE UNION AND EMPLOYER that for and in
consideration of these presents and other good and valuable consideration, the receipt of which is
hereby acknowledged, the Union and Employer agree each with the other as follows:
Part I - Consent Order from the Court of Queen's Bench of New Brunswick
1. The Union and the Employer shall execute the Consent Order, which is attached hereto as
Schedule "A", and shall immediately submit said executed Consent Order to the Court of Queen's Bench
of New Brunswick for its consideration and approval upon the execution of this Agreement.
2. For greater clarity, this Agreement shall have no force or effect unless the Court of Queen's Bench
of New Brunswick executes the Consent Order in the form found in Schedule "A" or in a form that, in the
opinion of both the Union and the Employer, is substantively equivalent to the Consent Order in the form
found in Schedule "A".
3. Should the Court of Queen's Bench of New Brunswick be unprepared to execute the Consent
Order in the form found in Schedule "A" but be prepared to execute the Consent Order in a form that both
the Union and the Employer considers to be substantively equivalent to the Consent Order found in
Schedule "A", the Union shall execute such Consent Order forthwith.
Part II - Without Prejudice or Precedent Agreement
4. Part II of this Agreement is made on a "without prejudice or precedent basis" between the Union
and Employer and only has application to Firefighters J.D.K. and D.A.C.
5. Firefighters J.D.K. and D.A.C. shall each provide, within five (5) business days of the execution of
this Agreement, any necessary written consents for the release of all medical information that the
independent medical consultant reasonably considers relevant for the purpose of evaluating the eligibility of
Firefighters J.D.K. and/or D.A.C. for a pension under the Heart and Lung Act.
6. Within sixty (60) calendar days of the execution of this Agreement, Firefighters J.D.K. and D.A.C.
shall submit to and fully cooperate with a functional capacity evaluation and any other medical or other
evaluation deemed necessary by the chosen independent medical consultant for the purpose of inquiring
into and ascertaining what limitations are presented by their respective medical conditions and,
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correspondingly, what specific duties and responsibilities they would be capable of performing within the
Saint John Fire Department. The independent medical consultant, for the benefit of greater clarity, shall be
chosen by Firefighters J.D.K. and D.A.C. from one (1) of the following two (2) firms with discrete and
recognized expertise in this area: (1) LifeMark, or (2) CBI Health Group.
7. Upon receipt of the written recommendation and supporting written assessment of the chosen
independent medical consultant arising from the foregoing inquiry, which shall be provided to both the
Employer and the Union by the chosen independent medical consultant, the Employer shall have fifteen
(15) business days to submit in writing to the independent medical consultant, copying the Union, any
follow-up questions or questions of clarification that the Employer may have arising from the written
recommendation and supporting written assessment of the chosen independent medical consultant
provided they are reasonably related to evaluating the eligibility of Firefighters J.D.K. and/or D.A.C. for a
pension under the Heart and Lung Act. Correspondingly, the Union and Employer agree that the
independent medical consultant may have follow-up questions or questions of clarification for the Employer
in the course of discharging its functions.
8. Upon receipt of written responses from the chosen independent medical consultant respecting any
reasonable follow-up questions or questions of clarification that the Employer may have arising from the
written recommendation and supporting written assessment of the chosen independent medical consultant,
the Employer shall have fifteen (15) business days to evaluate the additional information provided and
make a determination respecting whether Firefighters J.D.K. and/or D.A.C. shall be awarded a pension
under the Heart and Lung Act and to communicate that determination in writing to J.D.K. and D.A.C.
respectively, copying the Union on any such correspondence.
9. Should it be the decision of the Employer to decline the awarding of a pension under the Heart and
Lung Act to Firefighters J.D.K. and/or D.A.C., the Employer shall simultaneously offer in writing a suitable
position (accommodated or otherwise) to Firefighters J.D.K. and/or D.A.C. in the Saint John Fire
Department.
10. Should Firefighters J.D.K. and D.A.C. be offered what the Employer believes to be a suitable
position (accommodated or otherwise) in the Saint John Fire Department and, further, should Firefighters
J.D.K. and/or D.A.C. disagree that such offered position is indeed suitable, Firefighters J.D.K. and/or D.A.C.
shall submit a new grievance(s) directly to the Arbitration Board, correspondingly waiving all of the internal
steps set out in the Collective Agreement for the adjudication of grievance(s) which precede referral to an
Arbitration Board.
11. The Arbitration Board shall be of the same composition as the Arbitration Board that was arranged
to hear the Grievances provided that the Chairperson and Members are prepared to accept that mandate
and shall be called upon to consider and decide, within forty-five (45) calendar days of the submission to
the Arbitration Board by Firefighters J.D.K. and/or D.A.C., the narrow and discrete issue of whether the
offer(s) made by the Employer is/are indeed suitable, having regard to the medical limitations of Firefighters
J.D.K. and/or D.A.C., as he case may be.
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12. The Union agrees that it shall immediately withdraw the Grievances and provide written notice of
same to the Arbitration Board upon: (1) the execution of this Agreement, and (2) upon receipt of
confirmation that the conditions in Part I, paragraphs 2 or 3 hereof have been satisfied.
13. The Employer agrees that Firefighters J.D.K. and/or D.A.C. shall continue to receive benefits and
salary equivalent to the sick benefit that they were receiving at the time they were respectively advised by
the Employer that their entitlement to sick benefits had expired under the Collective Agreement, until the
issue of their respective eligibility for a pension under the Heart and Lung Act is resolved, provided that
the process does not extend beyond one hundred and eighty (160) calendar days from the date of the
execution of this Agreement. Notwithstanding the foregoing, should the work of the independent medical
consultant or the Arbitration Board, as contemplated in this Agreement, require more time than the
allocation of sixty (60) calendar days and forty-five (45) calendar days, respectively, the Employer agrees to
extend the aforementioned period of one hundred and eighty (180) calendar days QUI by the number of
days in addition to those expressly allocated herein that are required by the independent medical
consultant and the Arbitration Board, respectively.
Part III - Non -Waiver
14. By executing this Agreement, the Employer does not waive its position more generally that an
Arbitration Board appointed pursuant to the terms of the Collective Agreement has no jurisdiction/authority
to consider any questions as they pertain to the interpretation and application of the Heart and Lung Act.
DATED at Saint John, New Brunswick this 26 day of 14P rcL 2018.
For the Union
Peter Alexander, President
For the Employer
Don Darling, Mayor
Resolution Date:
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rA'�
Witness
Jonathan Taylor, Common Clerk
3CHEDIR
Court File Number: SJM-16-2018
N THE COURT OF QUEEN'S BENCH OF NEW BRUNSWICK
TRIAL DIVISION
JUDICIAL DISTRICT OF SAINT JOHN
IN THE MATTER OF AN APPLICATION PURSUANT TO RULE 16.04(e) OF THE NEW
BRUNSWICK RULES OF COURT
BETWEEN:
THE CITY OF SAINT JOHN
APPLICANT
and -
SAINT JOHN FIRE FIGHTERS' ASSOCIATION,
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL
771
RESPONDENT
CONSENT ORDER
WHEREAS the Applicant is a municipality in the County of Saint John and the Province of
New Brunswick established by Royal Charter, as confirmed and amended from time to time by Acts
of the Legislative Assembly of the Province of New Brunswick;
AND WHEREAS the Respondent is a trade union within the meaning of the Industrial
Relations Act, R.S.N.B. 1973, c. 1-4 and is the sole bargaining agent for unionized firefighters
employed by the Applicant;
AND WHEREAS by Notice of Application dated March 1st, 2018 the Applicant submitted two
(2) questions to this Court pursuant to Rule 16.04(e) of the New Brunswick Rules of Court seeking
the Court's interpretation of the meaning of certain provisions found in a private statute entitled An
Act Respecting the Saint John Fire Fighters' Association, S.N.B. 2010, c. 9 (the "Heart and
Lung Act"), which interpretation is necessary to the determination of a live dispute as to whether a
right exists to a pension under the Heart and Lung Act,
AND WHEREAS the Respondent was served on March 7th, 2018 with the Notice of
Application and supporting Affidavit of Kevin Clifford, which was sworn to on March 18t, 2018;
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AND WHEREAS the Applicant and the Respondent, through negotiations, have arrived at
the terms of the within Consent Order.
NOW THEREFORE IT IS HEREBY ORDERED BY THIS COURT THAT:
1. The answer is "NO" to each part of the first question submitted to this Court, as set out
in the Notice of Application, namely:
Does being ", -rendered rendered unable to carry on in the Saint John Fire
Department..." by reason of an eligible "condition of impairment of
health", as that language is used in section 1 of the Heart and
Lung Act, narrowly mean being "...rendered unable to cavy on in
the Saint John Fire Department..." in either.• (1) an "operational/on
the truck firefighter" position or, alternatively, (2) the actual
firefighter position that the applicant happens to occupy at the time
he or she makes application for a pension under the Heart and
Lung Act?
For the benefit of greater clarity and guidance respecting the meaning of "operationayon the
truck firefighter", this Court adopts the general explanation of this terminology, as set out in
paragraph 28 and the first part of paragraph 29 of the Affidavit of Kevin Clifford, sworn to on
March 1St, 2018, as reproduced below:
28. For the benefit of greater clarity and context, the majority of
positions within the SJFD are of the "operationai/on the truck
frrefghter" variety. The duties and responsibilities that fall to
those who occupy such positions include the following: Interior
and exterior fire rescue operations, including handling and
advancing high pressure hose lines in very dynamic (high
heat/low visibility) and high risk environments; working below
grade, above grade, at extreme heights; off of ladders; using a
host of tools including self-contained breathing apparatus',
chainsaws, axes, ceiling hooks, hydraulic equipment (for
extrication) and thermal imagers to identify the location of fire,
contain and prevent the spread of fire and to protect people,
property, and the environment. That being said, there are several
duties and responsibilities within a modem firefighting service,
such as the SJFD, that do not fall within the "operationaUon the
truck firefighter" scope. Such duties and responsibilities include
the following: public education, inspection services, training
delivery of numerous classroom subjects, equipment
maintenance, administration, and emergency planning,
29. In a modern firefighting service, such as the SJFD, it is possible to
bundle certain duties and responsibilities into a single meaningful
and legitimate firefighter position that all fall outside of the
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"operational/on the truck firefighter" scope and are consistent with
the firefighter's ability to discharge those functions from a
physical/medical perspective, thereby achieving the
accommodation of certain medical conditions and disabilities.
Indeed, there is a long history within the SJFD of doing just that...
2. The answer is "YES" to the second question submitted to this Court, as set out in the
Notice of Application, namely:
2. If the answer to the first question above is "no" is a broader inquiry
required to determine whether an applicant for a pension under the
Heart and Lung Act with an eligible "condition of impairment of
health" is "unable to carry on" in any permanent firefighter position
which would be made available to him or her "in the Saint John Fire
Department"?
DATED at Saint John, New Brunswick this
WE HEREBY CONSENT TO THIS ORDER:
Scott A. Brittain
Solicitor for the Applicant
day of 2018.
The Honourable
Justice of the Court of Queen's Bench of
New Brunswick, Trial Division
Sean McManus
Solicitor for the Respondent
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